17172 Federal Register / Vol. 74, No. 70 / Tuesday, April 14, 2009 / Notices 

DEPARTMENT OF DEFENSE 

Office of Secretary 

[Docket ID: DOD–2009–OS–0048] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Threat Reduction 

Agency, DoD. 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Defense Threat Reduction 

Agency is amending a system of records 

notice in its existing inventory of record 

systems subject to the Privacy Act of 

1974, (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on May 

14, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

Freedom of Information and Privacy 

Office, Defense Threat Reduction 

Agency, 8725 John J. Kingman Road, 

Fort Belvoir, VA 22060–6201. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Brenda Carter at (703) 767–1771. 

SUPPLEMENTARY INFORMATION: The 

Defense Threat Reduction Agency 

notices for systems of records subject to 

the Privacy Act of 1974 (5 U.S.C. 552a), 

as amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

systems being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: April 9, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

HDTRA 019 

SYSTEM NAME: 

Arms Control Inspection Planning 

System Records (March 17, 2009, 74 FR 

11355). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with ‘‘Arms 

Control Inspection Planning System.’’ 

* * * * * 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Arms 

Control Inspection Planning System, 

Program Lead, Operations Enterprise, 

Operations Branch, Defense Threat 

Reduction Agency, Room 4533, HQ 

Complex, 8725 John J. Kingman Rd., VA 

22060–6201.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman 

Road, Ft. Belvoir, VA 22060–6201. 

Requests should contain individual’s 

full name and Social Security Number 

(SSN).’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman 

Road, Ft. Belvoir, VA 22060–6201. 

Requests should contain individual’s 

full name and Social Security Number 

(SSN).’’ 

* * * * * 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Individual, DTRA Officials, and 

assignment personnel.’’ 

* * * * * 

HDTRA 019 

SYSTEM NAME: 

Arms Control Inspection Planning 

System 

SYSTEM LOCATION: 

Defense Threat Reduction Agency, 

Room 4533, HQ Complex, 8725 John J. 

Kingman Road, VA 22060–6201. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals affiliated with the Defense 

Threat Reduction Agency, either by 

military assignment, civilian 

employment, or contractual support 

agreement. Individuals that are weapons 

inspectors, linguists, mission 

schedulers/planners, personnel 

assistants/specialists, portal rotation 

specialists, operation technicians, 

passport managers, clerical staff, and 

database management specialists. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Individual’s name, Social Security 

Number (SSN), date of birth, city/state/ 

country of birth, education, gender, 

race, civilian or military member, 

military rank, security clearance, 

occupational category, job organization 

and location, emergency locator 

information, and passport numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 5 U.S.C. 302, Delegation of 

Authority; National Security Directive 

41, Organizing to Manage On-site 

Inspection for Arms Control; and E.O. 

9397 (SSN). 

PURPOSE(S): 

To manage the Arms Control 

activities, including personnel 

resources, manpower/billet 

management, passport status, mission 

scheduling and planning, inspection 

team composition, inspector and 

transport list management, inspector 

training, and inspection notification 

generation. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of DTRA’s 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES OF STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Records may be retrieved by name 

and/or Social Security Number (SSN), 

title, personnel type, and passport 

numbers. 

SAFEGUARDS: 

Records are maintained in areas 

accessible only to Defense Threat 

Reduction Agency personnel who must 

use the records to perform their duties. 

The computer files are password 

protected with access restricted to 

authorized users. Records are secured in 

locked or guarded buildings, locked 

offices, or locked cabinets during nonVerDate Nov<24>2008 16:39 Apr 13, 2009 Jkt 217001 PO 00000 Frm 00030 Fmt 4703 Sfmt 4703 E:\FR\FM\14APN1.SGM 14APN1
Federal Register / Vol. 74, No. 70 / Tuesday, April 14, 2009 / Notices 17173 

duty hours. Records are stored in a 

computer system with extensive 

intrusion safeguards. 

RETENTION AND DISPOSAL: 

Records are maintained for as long as 

the individual is assigned to Defense 

Threat Reduction Agency (DTRA). Upon 

departure from DTRA, records 

concerning that individual are removed 

from the active file and retained in an 

inactive file for two years and then 

deleted. 

SYSTEM MANAGER(S) AND ADDRESS: 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman Rd., 

VA 22060–6201. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman 

Road, Ft. Belvoir, VA 22060–6201. 

Requests should contain individual’s 

full name and Social Security Number 

(SSN). 

RECORD ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman 

Road, Ft. Belvoir, VA 22060–6201. 

Requests should contain individual’s 

full name and Social Security Number 

(SSN). 

CONTESTING RECORD PROCEDURES: 

The DTRA rules for accessing records 

and for contesting contents and 

appealing initial agency determinations 

are published in DTRA Instruction 

5400.11; 32 CFR part 318; or may be 

obtained from the Arms Control 

Inspection Planning System, Program 

Lead, Operations Enterprise, Operations 

Branch, Defense Threat Reduction 

Agency, Room 4533, HQ Complex, 8725 

John J. Kingman Road, Ft. Belvoir VA 

22060–6201. 

RECORD SOURCE CATEGORIES: 

Individual, DTRA Officials, and 

assignment personnel. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–8432 Filed 4–13–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2009–OS–0049] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense is amending DMDC 04 system 

of records notice in its existing 

inventory of record systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended. 

DATES: This proposed action will be 

effective without further notice on May 

14, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the OSD 

Privacy Act Coordinator, Records 

Management Section, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

systems being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: April 9, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DMDC 04 

SYSTEM NAME: 

Noncombatant Evacuation & 

Repatriation Data Base (NEO) (October 

2, 2007, 72 FR 56067). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Emergency Evacuation Tracking and 

Repatriation’’. 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Noncombatant evacuees including 

service members, their dependents, DoD 

and non-DoD employees and 

dependents, U.S. residents in the United 

States and overseas, foreign nationals 

and corporate employees and 

dependents. The Emergency Tracking 

and Accountability System (ETAS) will 

include the before mentioned as well as 

visitors to the United States.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

date of birth, gender, Social Security 

Number (SSN), country of citizenship, 

marital status, sponsor data, destination 

or final address, telephone number, 

emergency contact information, and 

contact information, passport number, 

child information, and spouse 

information.’’ 

* * * * * 

PURPOSES: 

Delete entry and replace with ‘‘The 

records for the Non-combatant Tracking 

System (NTS) and the Emergency 

Tracking and Accountability System 

(ETAS) are maintained for the purposes 

of tracking and accounting for 

individuals evacuated from emergency 

situations overseas and in the United 

States, securing relocation and 

assistance services, and assessing and 

recovering relocation costs through the 

Automated Repatriation Reporting 

System (ARRS).’’ 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Officer, Office of Freedom of 

Information, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should contain the 

full name, Social Security Number 

(SSN), date of birth, and current address 

and telephone number of the 

individual.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written