Federal Register / Vol. 74, No. 70 / Tuesday, April 14, 2009 / Notices 17173 

duty hours. Records are stored in a 

computer system with extensive 

intrusion safeguards. 

RETENTION AND DISPOSAL: 

Records are maintained for as long as 

the individual is assigned to Defense 

Threat Reduction Agency (DTRA). Upon 

departure from DTRA, records 

concerning that individual are removed 

from the active file and retained in an 

inactive file for two years and then 

deleted. 

SYSTEM MANAGER(S) AND ADDRESS: 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman Rd., 

VA 22060–6201. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman 

Road, Ft. Belvoir, VA 22060–6201. 

Requests should contain individual’s 

full name and Social Security Number 

(SSN). 

RECORD ACCESS PROCEDURES: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to 

Arms Control Inspection Planning 

System, Program Lead, Operations 

Enterprise, Operations Branch, Defense 

Threat Reduction Agency, Room 4533, 

HQ Complex, 8725 John J. Kingman 

Road, Ft. Belvoir, VA 22060–6201. 

Requests should contain individual’s 

full name and Social Security Number 

(SSN). 

CONTESTING RECORD PROCEDURES: 

The DTRA rules for accessing records 

and for contesting contents and 

appealing initial agency determinations 

are published in DTRA Instruction 

5400.11; 32 CFR part 318; or may be 

obtained from the Arms Control 

Inspection Planning System, Program 

Lead, Operations Enterprise, Operations 

Branch, Defense Threat Reduction 

Agency, Room 4533, HQ Complex, 8725 

John J. Kingman Road, Ft. Belvoir VA 

22060–6201. 

RECORD SOURCE CATEGORIES: 

Individual, DTRA Officials, and 

assignment personnel. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–8432 Filed 4–13–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2009–OS–0049] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense is amending DMDC 04 system 

of records notice in its existing 

inventory of record systems subject to 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended. 

DATES: This proposed action will be 

effective without further notice on May 

14, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Send comments to the OSD 

Privacy Act Coordinator, Records 

Management Section, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the record 

systems being amended are set forth 

below followed by the notice, as 

amended, published in its entirety. The 

proposed amendments are not within 

the purview of subsection (r) of the 

Privacy Act of 1974, (5 U.S.C. 552a), as 

amended, which requires the 

submission of a new or altered system 

report. 

Dated: April 9, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DMDC 04 

SYSTEM NAME: 

Noncombatant Evacuation & 

Repatriation Data Base (NEO) (October 

2, 2007, 72 FR 56067). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Emergency Evacuation Tracking and 

Repatriation’’. 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Noncombatant evacuees including 

service members, their dependents, DoD 

and non-DoD employees and 

dependents, U.S. residents in the United 

States and overseas, foreign nationals 

and corporate employees and 

dependents. The Emergency Tracking 

and Accountability System (ETAS) will 

include the before mentioned as well as 

visitors to the United States.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

date of birth, gender, Social Security 

Number (SSN), country of citizenship, 

marital status, sponsor data, destination 

or final address, telephone number, 

emergency contact information, and 

contact information, passport number, 

child information, and spouse 

information.’’ 

* * * * * 

PURPOSES: 

Delete entry and replace with ‘‘The 

records for the Non-combatant Tracking 

System (NTS) and the Emergency 

Tracking and Accountability System 

(ETAS) are maintained for the purposes 

of tracking and accounting for 

individuals evacuated from emergency 

situations overseas and in the United 

States, securing relocation and 

assistance services, and assessing and 

recovering relocation costs through the 

Automated Repatriation Reporting 

System (ARRS).’’ 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Officer, Office of Freedom of 

Information, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should contain the 

full name, Social Security Number 

(SSN), date of birth, and current address 

and telephone number of the 

individual.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

17174 Federal Register / Vol. 74, No. 70 / Tuesday, April 14, 2009 / Notices 

inquiries to the Privacy Act Officer, 

Office of Freedom of Information, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should contain the 

full name, Social Security Number 

(SSN), date of birth, and current address 

and telephone number of the individual 

and be signed.’’ 

* * * * * 

DMDC 04 

SYSTEM NAME: 

Emergency Evacuation Tracking and 

Repatriation. 

SYSTEM LOCATION: 

Defense Manpower Data Center, DoD 

Center Monterey Bay, 400 Gigling Road, 

Seaside, CA 93955–6771. Information 

may be accessed by remote terminals at 

the repatriation centers. The location of 

the repatriation centers can be obtained 

from the System manager listed below. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Noncombatant evacuees including 

service members, their dependents, DoD 

and non-DoD employees and 

dependents, U.S. residents in the United 

States and overseas, foreign nationals 

and corporate employees and 

dependents. The Emergency Tracking 

and Accountability System (ETAS) will 

include the before mentioned as well as 

visitors to the United States. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, date of birth, gender, Social 

Security Number (SSN), country of 

citizenship, marital status, sponsor data, 

destination or final address, telephone 

number, emergency contact information, 

and contact information, passport 

number, child information, and spouse 

information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

E.O. 12656, Assignment of Emergency 

Preparedness Responsibilities, 

November 18, 1988; DoD Directive 

3025.14, Protection and Evacuation of 

U.S. Citizens and Designated Aliens in 

Danger Areas Abroad; and E.O. 9397 

(SSN). 

PURPOSE(S): 

The records for the Non-combatant 

Tracking System (NTS) and the 

Emergency Tracking and Accountability 

System (ETAS) are maintained for the 

purposes of tracking and accounting for 

individuals evacuated from emergency 

situations overseas and in the United 

States, securing relocation and 

assistance services, and assessing and 

recovering relocation costs through the 

Automated Repatriation Reporting 

System (ARRS). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To individuals who have been 

evacuated but who have been separated 

from their family and/or spouse. 

Information will be released to the 

individual indicating where the family 

member was evacuated from and final 

destination. 

To Department of State to plan and 

monitor evacuation effectiveness and 

need for services and to verify the 

number of people by category who have 

been evacuated. 

To the American Red Cross so that 

upon receipt of information from a 

repatriation center that a DoD family has 

arrived safely in the U.S., the Red Cross 

may notify the service member 

(sponsor) still in the foreign country that 

his/her family has safely arrived in the 

United States. 

To the U.S. Citizenship and 

Immigration Service to track and make 

contact with all foreign nationals who 

have been evacuated to the U.S. 

To the Department of Health and 

Human Services for purposes of giving 

financial assistance and recoupment of 

same. To identify individuals who 

might arrive with an illness which 

would require quarantine. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the OSD 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING AND DISPOSING OF

RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic and hard copy storage. 

RETRIEVABILITY: 

Retrieved by name, Social Security 

Number, or location of evacuation point 

or repatriation center. 

SAFEGUARDS: 

Computerized records are maintained 

in a controlled area accessible only to 

authorized personnel. At Defense 

Manpower Data Center (DMDC), entry to 

these areas is restricted by the use of 

locks, guards, and administrative 

procedures. Access to personal 

information is limited to those who 

require the records in the performance 

of their official duties. Access to 

personal information is further 

restricted by the use of passwords 

which are changed periodically. 

RETENTION AND DISPOSAL: 

Master file, system documentation, 

codebooks, record layouts, and other 

system documentation are permanent. 

Inputs/Source Records are deleted and/ 

or destroyed after data have been 

entered into the master file or when no 

longer needed for operational purposes, 

whichever is later. Summary reports 

(electronic or paper) are deleted and/or 

destroyed when no longer needed for 

operational purposes. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Defense Manpower Data 

Center, 1600 Wilson Boulevard, Suite 

400, Arlington, VA 22209–2593. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Privacy 

Act Officer, Office of Freedom of 

Information, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should contain the 

full name, Social Security Number 

(SSN), date of birth, and current address 

and telephone number of the individual. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Privacy Act Officer, 

Office of Freedom of Information, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

Written requests should contain the 

full name, Social Security Number 

(SSN), date of birth, and current address 

and telephone number of the individual 

and be signed. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the Privacy Act 

Officer, Office of Freedom of 

Information, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

RECORD SOURCE CATEGORIES: 

The Military Services, DoD 

Components, and from individuals via 

application. 

Federal Register / Vol. 74, No. 70 / Tuesday, April 14, 2009 / Notices 17175 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–8434 Filed 4–13–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID: USAF–2009–0024] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to amend a system of 

records. 

SUMMARY: The Department of the Air 

Force is proposing to amend a system of 

records notice in its existing inventory 

of records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended. 

DATES: This proposed action will be 

effective without further notice on May 

14, 2009 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: Department of the Air Force 

Act Privacy Office, Air Force Privacy 

Act Office, Office of Warfighting 

Integration and Chief Information 

Officer, ATTN: SAF/XCPPI, 1800 Air 

Force Pentagon, Washington DC 20330– 

1800. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Ben Swilley, 703–696–6648. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the address above. 

The specific changes to the records 

systems being amended are set forth 

below followed by the notices, as 

amended, published in their entirety. 

The proposed amendments are not 

within the purview of subsection (r) of 

the Privacy Act of 1974, (5 U.S.C. 552a), 

as amended, which requires the 

submission of a new or altered system 

report. 

Dated: April 9, 2009. 

Morgan E. Frazier, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F011 ACC B 

SYSTEM NAME: 

Airborne Warning and Control System 

(AWACS) Records (November 12, 2008, 

3 FR 66869). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Command and Control Management 

System Records.’’ 

* * * * * 

SAFEGUARDS: 

Delete entry and replace with ‘‘The 

Command and Control Management 

System (C2MS)’’ provides detailed and 

specific access levels and permissions to 

ensure that only authorized users have 

access to read and or write information, 

or perform other operations with the 

system. Access will be granted using the 

Common Access Card (CAC) or 

username/password security model. A 

combination of physical, personnel, and 

system-enforced security mechanisms 

control access. All accesses, whether 

procedural or system- enforced, is 

adjudicated based on each person’s 

authorized ‘‘need-to-know.’’ 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether this system of records contains 

information about themselves should 

address written inquiries to the 

Department of Air Force, 552d Air 

Control Group (552 ACG), ATTN: C2MS 

PGM, 7575 Sentry Blvd, Suite 117, 

Tinker AFB, OK 73127–9037. 

Individuals may also contact the 

system manager at each unit utilizing 

C2MS or the Host Database Manager. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of systems of records 

notices. 

The requester must submit a written 

request to 552d Air Control Group (552 

ACG), Attn: C2MS Program Manager, 

7575 Sentry Blvd, Ste 117, Tinker AFB, 

OK 73145–2713. 

Requests for information should be as 

specific as possible. The requester must 

describe the records that he/she seeks in 

enough detail to enable C2MS personnel 

to locate them in a reasonable amount 

of time. Request such as ‘‘all documents 

related to * * * are extremely difficult 

and costly to process because they 

require extensive search of numerous 

C2MS files. In contrast, a request for a 

specific document can generally be 

processed quicker. Such requests should 

include specific information about each 

record sought, such as the date, title or 

name, author, recipient and subject 

matter of the record. 

A C2MS request can be made for any 

record. However, this does not mean 

that the C2MS discloses all of the 

requested records. If the information is 

of a sensitive nature, C2MS will specify 

which exemption permits the 

withholding.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to 552d Air Control Group 

(552 ACG), ATTN: C2MS PGM, 7575 

Sentry Blvd, Suite 117, Tinker AFB, OK 

73127–9037. 

Individuals may also contact the 

system manager at each unit utilizing 

C2MS or the Host Database Manager. 

Official mailing addresses are published 

as an appendix to the Air Force’s 

compilation of systems of records 

notices.’’ 

* * * * * 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Automated system interfaces and 

source documents. C2MS has an 

interface with the Air Force Resource 

Management System (AFORMS).’’ 

* * * * * 

F011 ACC B 

SYSTEM NAME: 

Command and Control Management 

System Records. 

SYSTEM LOCATION: 

Department of Air Force, 552d Air 

Control Wing, Tinker AFB, 552d Air 

Control Group (552 ACG) 7575 Sentry 

Blvd, Suite 117, Tinker AFB, OK 73145– 

9037. 

Official mailing addresses are 

published as an appendix to the Air 

Force’s compilation of systems of 

records notices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Air Force active duty military 

personnel, Air Force civilian employees, 

Air Force contractors, Air Force Reserve 

and those foreign military personnel 

who are attached to the U.S. Air Force 

(USAF) for flying support. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Personnel records related to an 

individual’s ancillary training, 

qualifications, and schedules. Data 

fields contained in the records include; 

full name, e-mail address, Social 

Security Number (SSN), work phone, 

location, organization, job series, and 

grade. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C. 8013, Secretary