11870 Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 

section in accordance with the 

procedures specified in 40 CFR 745.89. 

(2) EPA will not replace a certificate 

for any firm that does not remit the $15 

fee in accordance with the procedures 

specified in paragraph (c) of this 

section. 

■ 3. Section 745.238 of subpart L is 

amended as follows: 

■ a. Revise the table in paragraph (c)(1). 

■ b. Remove the phrase ‘‘to Conduct 

Lead-based Paint Activities’’ in 

paragraph (d)(1)(ii). 

■ c. Remove the phrase ‘‘to Conduct 

Lead-based Paint Activities’’ in 

paragraph (e)(1)(ii). 

§ 745.238 Fees for accreditation and 

certification of lead-based paint activities. 

* * * * * 

(c) * * * 

(1) * * * 

Training Program Accreditation Re-accreditation (every 4 years, see 40 

CFR 745.225(f)(1) for details) 

Initial Course 

Inspector

Risk assessor

Supervisor

Worker

Project Designer

$870 

$870 

$870 

$870 

$870 

$620 

$620 

$620 

$620 

$620 

Refresher Course 

Inspector

Risk assessor

Supervisor

Worker

Project Designer

$690 

$690 

$690 

$690 

$690 

$580 

$580 

$580 

$580 

$580 

Lead-based Paint Activities—Individual Certification Re-certification (every 3 years, see 40 CFR 

745.226(e)(1) for details) 

Inspector 

Risk assessor 

Supervisor 

Worker 

Project designer 

Tribal certification (each discipline) 

$410 

$410 

$410 

$310 

$410 

$10 

$410 

$410 

$410 

$310 

$410 

$10 

Lead-based Paint Activities—Firm Certification Re-certification (every 3 years, see 40 CFR 

745.226(f)(7) for details) 

Firm $550 $550 

Combined Renovation and Lead-based Paint Activities Firm Application $550 $550 

Combined Renovation and Lead-based Paint Activities Tribal Firm Application $20 $20 

Tribal Firm $20 $20 

* * * * * 

[FR Doc. E9–6167 Filed 3–19–09; 8:45 am] 

BILLING CODE 6560–50–S 

GENERAL SERVICES 

ADMINISTRATION 

41 CFR Part 102–34 

[FMR Amendment 2009–02; FMR Case 

2006–102–1; Docket 2008–0001; Sequence 

06] 

RIN 3090–AH68 

Federal Management Regulation; 

Motor Vehicle Management 

AGENCY: Office of Governmentwide 

Policy, GSA. 

ACTION: Final rule. 

SUMMARY: The General Services 

Administration (GSA) is amending the 

Federal Management Regulation (FMR) 

by revising coverage of Motor Vehicle 

Management. This final rule is a result 

of comments received on an interim rule 

published in the Federal Register on 

May 12, 2006 (71 FR 27636), and from 

members of the Federal Fleet Policy 

Council (FEDFLEET). This final rule 

also incorporates other administrative 

changes. 

DATES: Effective Date: This final rule is 

effective March 20, 2009. 

FOR FURTHER INFORMATION CONTACT: The 

Regulatory Secretariat (VPR), Room 

4041, GSA Building, Washington, DC 

20405, telephone (202) 501–4755, for 

information pertaining to status or 

publication schedules. For clarification 

of content, contact Jim Vogelsinger, 

Office of Governmentwide Policy, Asset 

Management Policy (MTA), 

Washington, DC 20405, telephone (202) 

501–1764. Please cite FMR Amendment 

2009–02, FMR case 2006–102–1. 

SUPPLEMENTARY INFORMATION: 

A. Background 

An Interim Rule was published in the 

Federal Register on May 12, 2006 (71 

FR 27636). This final rule revises the 

FMR’s coverage on Motor Vehicle 

Management (41 CFR part 102–34) to 

reflect the policy and administrative 

changes suggested by comments 

received on the interim rule from 

members of FEDFLEET. Other 

administrative changes will make the 

regulation accurately reflect current 

motor vehicle management terminology, 

update references, and clarify 

requirements. 

This part has been renumbered. 

Deletions of and changes to previous 

sections follow: 

Deleted § 102–34.20—What types of 

motor vehicle fleets are there? (The 

definitions for ‘‘Domestic fleet’’ and 

‘‘Foreign fleet’’ are moved to § 102– 

Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 11871 

34.35 of this regulation, and the 

definitions for ‘‘Small fleet’’ and ‘‘Large 

fleet’’ are deleted.) 

Deleted § 102–34.25—What sources of 

supply are available for obtaining motor 

vehicles? (The definitions for ‘‘Motor 

vehicle purchase’’, ‘‘Motor vehicle 

lease’’, ‘‘Motor vehicle rental’’, ‘‘GSA 

Fleet lease’’, and ‘‘Motor vehicles 

transferred from excess’’ are moved to 

§ 102–34.35 of this regulation.) 

Deleted § 102–34.35—What are the 

procedures for purchasing and leasing 

motor vehicles? (This information may 

be found in 41 CFR subpart 101–26.5.) 

Deleted § 102–34.55—What are the 

minimum fleet average fuel economy 

standards? (The standards for passenger 

automobiles are prescribed in 49 U.S.C. 

32902(b), and the Department of 

Transportation publishes the standards 

for light trucks and amendments for 

passenger automobiles at http:// 

www.dot.gov.) 

Deleted § 102–34.70—How does GSA 

monitor the fuel economy of purchased 

and leased motor vehicles? (This is 

replaced with § 102–34.75 of this 

regulation.) 

Deleted § 102–34.75—How must we 

report fuel economy data for passenger 

automobiles and light trucks we 

purchase or commercially lease? (This is 

replaced with § 102–34.75 of this 

regulation.) 

Deleted § 102–34.80—Do we report 

fuel economy data for passenger 

automobiles and light trucks purchased 

for our agency by the GSA Automotive 

Division? (This is replaced with § 102– 

34.75 of this regulation.) 

Deleted § 102–34.85—Do we have to 

submit a negative report if we don’t 

purchase or lease any motor vehicles in 

a fiscal year? (This is replaced with 

§ 102–34.75 of this regulation.) 

Deleted § 102–34.90—Are any motor 

vehicles exempted from these reporting 

requirements? (This is replaced with 

§ 102–34.75 of this regulation.) 

Deleted § 102–34.95—Does fleet 

average fuel economy reporting affect 

our acquisition plan? (This is replaced 

with § 102–34.75 of this regulation.) 

Deleted § 102–34.340—Do I have to 

use self-service fuel pumps? (This is 

removed because certain States do not 

have self-service pumps and the cost of 

self-service might not be higher than 

full-service.) 

Deleted § 102–34.355—When and 

how do we report motor vehicle data? 

(This is replaced with § 102–34.335 of 

this regulation.) 

The definition of motor vehicle 

identification is revised to remove the 

text referring to such identification 

usually consisting of a decal placed in 

the rear window or on the side of the 

motor vehicle. Placement of such 

identification is governed by § 102– 

34.100 of this regulation. 

The definition of reportable motor 

vehicles is revised to include any 

commercial design motor vehicle 

(including ambulances and firetrucks) 

designed and operated principally for 

highway transportation of property or 

passengers. This change is made to 

improve the accuracy and visibility of 

motor vehicle assets. 

This regulation requires executive 

agencies to establish and document a 

structured vehicle allocation 

methodology. This is a best practice of 

many fleet operators that is intended to 

help fleet managers determine the 

appropriate size and number of vehicles 

in a fleet. 

Records maintenance for agency 

average fuel economy data is revised to 

follow the standard for motor vehicle 

report files established in General 

Records Schedule 10 by the National 

Archives and Records Administration. 

This will provide consistent data 

documentation for fuel economy data. 

Lost or stolen license plates now must 

be reported to appropriate authorities. 

This requirement seeks to improve the 

accountability of license plates and also 

requires reporting to the Federal 

Government Motor Vehicle Registration 

System, when it becomes available, to 

improve internal Government control of 

lost or stolen plates. 

The unlimited exemption from the 

requirement to display motor vehicle 

identification is revised to exempt 

motor vehicles used primarily for 

investigative, law enforcement, 

intelligence, or security duties. The 

limited exemption extends to a period 

not to exceed three years as opposed to 

the former regulation which had a one 

year limit. This change seeks to 

recognize the need for protecting agency 

missions and occupant safety and to 

reduce the administrative burden of 

processing exemptions while 

maintaining the objective that Federal 

motor vehicles are required to be 

conspicuously identified unless 

exempted (see 40 U.S.C. 609). The 

regulatory note containing the list of 

executive agencies with special 

exemptions from motor vehicle 

identification is removed, as this list can 

be found by referencing 5 U.S.C. 101. 

The Department of Defense (DOD) code 

and registration number assigned by the 

DOD component accountable for the 

motor vehicle previously was required 

identification but is removed from this 

regulation. This change provides 

flexibility for DOD to determine any 

other identification to display. 

A new provision reflects the statutory 

provision in 31 U.S.C. 1344 authorizing 

the use of Government motor vehicles 

for transportation between places of 

employment and mass transit facilities. 

This provision implements the 2005 

Safe, Accountable, Flexible, Efficient 

Transportation Equity Act: A Legacy for 

Users (SAFETEA–LU), § 3049(b)(1)–(2) 

of Public Law No. 109–59, 31 U.S.C. 

1344(g). 

B. Executive Order 12866 

This regulation is excepted from the 

definition of ‘‘regulation’’ or ‘‘rule’’ 

under Section 3(d)(3) of Executive Order 

12866, Regulatory Planning and Review, 

dated September 30, 1993 and, 

therefore, was not subject to review 

under Section 6(b) of that Executive 

Order. 

C. Regulatory Flexibility Act 

This final rule is not required to be 

published in the Federal Register for 

notice and comment as per the 

exemption specified in 5 U.S.C. 

553(a)(2); therefore, the Regulatory 

Flexibility Act, 5 U.S.C. 601, et seq., 

does not apply. 

D. Paperwork Reduction Act 

The Paperwork Reduction Act does 

not apply because this final rule does 

not impose recordkeeping or 

information collection requirements, or 

the collection of information from 

offerors, contractors, or members of the 

public that require the approval of the 

Office of Management and Budget under 

44 U.S.C. 3501 et seq. 

E. Small Business Regulatory 

Enforcement Fairness Act 

This final rule is also exempt from 

Congressional review prescribed under 

5 U.S.C. 801 since it relates solely to 

agency management and personnel. 

List of Subjects in 41 CFR Part 102–34 

Energy conservation, Government 

property management, Motor vehicles, 

Reporting and recordkeeping 

requirements. 

Dated: January 27, 2009. 

Paul F. Prouty, 

Acting Administrator of General Services. 

■ For the reasons set out in the 

preamble, 41 CFR part 102–34 is revised 

to read as set forth below: 

PART 102–34—MOTOR VEHICLE 

MANAGEMENT 

Subpart A—General Provisions 

Sec. 

102–34.5 What does this part cover? 

102–34.10 What are the governing 

authorities for this part? 

11872 Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 

102–34.15 Who must comply with these 

provisions? 

102–34.20 What motor vehicles are not 

covered by this part? 

102–34.25 To whom do ‘‘we’’, ‘‘you’’, and 

their variants refer? 

102–34.30 How do we request a deviation 

from the provisions of this part? 

Definitions 

02–34.35 What definitions apply to this 

part? 

Subpart B—Obtaining Fuel Efficient Motor 

Vehicles 

102–34.40 Who must comply with motor 

vehicle fuel efficiency requirements? 

102–34.45 How are passenger automobiles 

classified? 

102–34.50 What size motor vehicles may 

we obtain? 

102–34.55 Are there fleet average fuel 

economy standards we must meet? 

102–34.60 How do we calculate the average 

fuel economy for Government motor 

vehicles? 

102–34.65 How may we request an 

exemption from the fuel economy 

standards? 

102–34.70 What do we do with completed 

calculations of our fleet vehicle 

acquisitions? 

102–34.75 Who is responsible for 

monitoring our compliance with fuel 

economy standards for motor vehicles 

we obtain? 

102–34.80 Where may we obtain help with 

our motor vehicle acquisition plans? 

Subpart C—Identifying and Registering 

Motor Vehicles 

Motor Vehicle Identification 

102–34.85 What motor vehicles require 

motor vehicle identification? 

102–34.90 What motor vehicle 

identification must we display on 

Government motor vehicles? 

102–34.95 What motor vehicle 

identification must the Department of 

Defense (DOD) display on motor vehicles 

it owns, or leases commercially? 

102–34.100 Where is motor vehicle 

identification displayed? 

102–34.105 Before we sell a motor vehicle, 

what motor vehicle identification must 

we remove? 

License Plates 

102–34.110 Must Government motor 

vehicles use Government license plates? 

102–34.115 Can official U.S. Government 

license plates be used on motor vehicles 

not owned or leased by the Government? 

102–34.120 Do we need to register 

Government motor vehicles? 

102–34.125 Where may we obtain U.S. 

Government license plates? 

102–34.130 How do we display U.S. 

Government license plates on 

Government motor vehicles? 

102–34.135 What do we do about a lost or 

stolen license plate? 

102–34.140 What records do we need to 

keep on U.S. Government license plates? 

102–34.145 How are U.S. Government 

license plates coded? 

102–34.150 How can we get a new license 

plate code designation? 

Identification Exemptions 

102–34.155 What are the types of motor 

vehicle identification exemptions? 

102–34.160 May we have a limited 

exemption from displaying U.S. 

Government license plates and other 

motor vehicle identification? 

102–34.165 What information must the 

limited exemption certification contain? 

102–34.170 For how long is a limited 

exemption valid? 

102–34.175 What motor vehicles have an 

unlimited exemption from displaying 

U.S. Government license plates and 

motor vehicle identification? 

102–34.180 What agencies have a special 

exemption from displaying U.S. 

Government license plates and motor 

vehicle identification on some of their 

vehicles? 

102–34.185 What license plates do we use 

on motor vehicles that are exempt from 

motor vehicle identification 

requirements? 

102–34.190 What special requirements 

apply to exempted motor vehicles using 

District of Columbia or State license 

plates? 

102–34.195 Must we submit a report 

concerning motor vehicles exempted 

under this subpart? 

Subpart D—Official Use of Government 

Motor Vehicles 

102–34.200 What is official use of 

Government motor vehicles? 

102–34.205 May I use a Government motor 

vehicle for transportation between my 

residence and place of employment? 

102–34.210 May I use a Government motor 

vehicle for transportation between places 

of employment and mass transit 

facilities? 

102–34.215 May Government contractors 

use Government motor vehicles? 

102–34.220 What does GSA do if it learns 

of unofficial use of a Government motor 

vehicle? 

102–34.225 How are Federal employees 

disciplined for misuse of Government 

motor vehicles? 

102–34.230 How am I responsible for 

protecting Government motor vehicles? 

102–34.235 Am I bound by State and local 

traffic laws? 

102–34.240 Who pays for parking fees? 

102–34.245 Who pays for parking fines? 

102–34.250 Do Federal employees in 

Government motor vehicles have to use 

all safety devices and follow all safety 

guidelines? 

Subpart E—Replacement of Motor Vehicles 

102–34.255 What are motor vehicle 

replacement standards? 

102–34.260 May we replace a Governmentowned motor vehicle sooner? 

102–34.265 May we keep a Governmentowned motor vehicle even though the 

standard permits replacement? 

102–34.270 How long must we keep a 

Government-owned motor vehicle? 

Subpart F—Scheduled Maintenance of 

Motor Vehicles 

102–34.275 What kind of maintenance 

programs must we have? 

102–34.280 What State inspections must we 

have for Government motor vehicles? 

102–34.285 Where can we obtain help in 

setting up a maintenance program? 

Subpart G—Motor Vehicle Crash Reporting 

102–34.290 What forms do I use to report 

a crash involving a domestic fleet motor 

vehicle? 

102–34.295 To whom do we send crash 

reports? 

Subpart H—Disposal of Motor Vehicles 

102–34.300 How do we dispose of a 

domestic fleet motor vehicle? 

102–34.305 What forms do we use to 

transfer ownership when selling a motor 

vehicle? 

102–34.310 How do we distribute the 

completed Standard Form 97? 

Subpart I—Motor Vehicle Fueling 

102–34.315 How do we obtain fuel for 

Government motor vehicles? 

102–34.320 What Government-issued 

charge cards may I use to purchase fuel 

and motor vehicle related services? 

102–34.325 What type of fuel do I use in 

Government motor vehicles? 

Subpart J—Federal Fleet Report 

102–34.330 What is the Federal Fleet 

Report? 

102–34.335 How do I submit information to 

the General Services Administration 

(GSA) for the Federal Fleet Report (FFR)? 

102–34.340 Do we need a fleet management 

information system? 

102–34.345 What records do we need to 

keep? 

Subpart K—Forms 

102–34.350 How do we obtain the forms 

prescribed in this part? 

Authority: 40 U.S.C. 121(c); 40 U.S.C. 

17503; 31 U.S.C. 1344; 49 U.S.C. 32917; E.O. 

12375. 

Subpart A—General Provisions 

§ 102–34.5 What does this part cover? 

This part governs the economical and 

efficient management and control of 

motor vehicles that the Government 

owns, leases commercially or leases 

through GSA Fleet. Agencies will 

incorporate appropriate provisions of 

this part into contracts offering 

Government-furnished equipment in 

order to ensure adequate control over 

the use of motor vehicles. 

§ 102–34.10 What are the governing 

authorities for this part? 

The authorities for the regulations in 

this part are 40 U.S.C. 121(c), 40 U.S.C. 

17503, 31 U.S.C. 1344, 49 U.S.C. 32917, 

and E.O. 12375. 

Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 11873 

§ 102–34.15 Who must comply with these 

provisions? 

All executive agencies must comply 

with the provisions of this part. The 

legislative and judicial branches are 

encouraged to follow these provisions. 

§ 102–34.20 What motor vehicles are not 

covered by this part? 

Motor vehicles not covered by this 

part are: 

(a) Military design motor vehicles; 

(b) Motor vehicles used for military 

field training, combat, or tactical 

purposes; 

(c) Motor vehicles used principally 

within the confines of a regularly 

established military post, camp, or 

depot; and 

(d) Motor vehicles regularly used by 

an agency to perform investigative, law 

enforcement, or intelligence duties, if 

the head of the agency determines that 

exclusive control of the vehicle is 

essential for effective performance of 

duties, although such vehicles are 

subject to subpart D and subpart J of this 

part. 

§ 102–34.25 To whom do ‘‘we’’, ‘‘you’’, and 

their variants refer? 

Unless otherwise indicated, use of 

pronouns ‘‘we’’, ‘‘you’’, and their 

variants throughout this part refer to 

you as an executive agency, as your 

agency’s fleet manager, or as a motor 

vehicle user or operator, as appropriate. 

§ 102–34.30 How do we request a 

deviation from the provisions of this part? 

Refer to §§ 102–2.60 through 102– 

2.110 of this chapter for information on 

how to obtain a deviation from this part. 

Definitions 

§ 102–34.35 What definitions apply to this 

part? 

The following definitions apply to 

this part: 

Commercial design motor vehicle 

means a motor vehicle procurable from 

regular production lines and designed 

for use by the general public. 

Commercial lease or lease 

commercially means obtaining a motor 

vehicle by contract or other arrangement 

from a commercial source for 60 

continuous days or more. (Procedures 

for purchasing and leasing motor 

vehicles through GSA can be found in 

41 CFR subpart 101–26.5.) 

Domestic fleet means all reportable 

motor vehicles operated in any State, 

Commonwealth, territory or possession 

of the United States, and the District of 

Columbia. 

Foreign fleet means all reportable 

motor vehicles operated in areas outside 

any State, Commonwealth, territory or 

possession of the United States, and the 

District of Columbia. 

Government motor vehicle means any 

motor vehicle that the Government 

owns or leases. This includes motor 

vehicles obtained through purchase, 

excess, forfeiture, commercial lease, or 

GSA Fleet lease. 

Government-owned motor vehicle 

means any motor vehicle that the 

Government has obtained through 

purchase, excess, forfeiture, or 

otherwise and for which the 

Government holds title. 

GSA Fleet lease means obtaining a 

motor vehicle from the General Services 

Administration Fleet (GSA Fleet). 

Law enforcement motor vehicle means 

a light duty motor vehicle that is 

specifically approved in an agency’s 

appropriation act for use in 

apprehension, surveillance, police or 

other law enforcement work or 

specifically designed for use in law 

enforcement. If not identified in an 

agency’s appropriation language, a 

motor vehicle qualifies as a law 

enforcement motor vehicle only in the 

following cases: 

(1) A passenger automobile having 

heavy duty components for electrical, 

cooling and suspension systems and at 

least the next higher cubic inch 

displacement or more powerful engine 

than is standard for the automobile 

concerned; 

(2) A light truck having emergency 

warning lights and identified with 

markings such as ‘‘police;’’ 

(3) An unmarked motor vehicle 

certified by the agency head as essential 

for the safe and efficient performance of 

intelligence, counterintelligence, 

protective, or other law enforcement 

duties; or 

(4) A forfeited motor vehicle seized by 

a Federal agency that is subsequently 

used for the purpose of performing law 

enforcement activities. 

Light duty motor vehicle means any 

motor vehicle with a gross motor 

vehicle weight rating (GVWR) of 8,500 

pounds or less. 

Light truck means a motor vehicle on 

a truck chassis with a gross motor 

vehicle weight rating (GVWR) of 8,500 

pounds or less. 

Military design motor vehicle means a 

motor vehicle (excluding commercial 

design motor vehicles) designed 

according to military specifications to 

directly support combat or tactical 

operations or training for such 

operations. 

Motor vehicle means any vehicle, self 

propelled or drawn by mechanical 

power, designed and operated 

principally for highway transportation 

of property or passengers, but does not 

include a military design motor vehicle 

or vehicles not covered by this part (see 

§ 102–34.20). 

Motor vehicle identification (also 

referred to as ‘‘motor vehicle markings’’) 

means the legends ‘‘For Official Use 

Only’’ and ‘‘U.S. Government’’ placed 

on a motor vehicle plus other legends 

readily identifying the department, 

agency, establishment, corporation, or 

service by which the motor vehicle is 

used. 

Motor vehicle markings (see definition 

of ‘‘Motor vehicle identification’’ in this 

section). 

Motor vehicle purchase means buying 

a motor vehicle from a commercial 

source, usually a motor vehicle 

manufacturer or a motor vehicle 

manufacturer’s dealership. (Procedures 

for purchasing and leasing motor 

vehicles through GSA can be found in 

41 CFR subpart 101–26.5.) 

Motor vehicle rental means obtaining 

a motor vehicle by contract or other 

arrangement from a commercial source 

for less than 60 continuous days. 

Motor vehicles transferred from 

excess means obtaining a motor vehicle 

reported as excess and transferred with 

or without cost. 

Owning agency means the executive 

agency that holds the vehicle title, 

manufacturer’s Certificate of Origin, or 

is the lessee of a commercial lease. This 

term does not apply to agencies that 

lease motor vehicles from the GSA 

Fleet. 

Passenger automobile means a sedan 

or station wagon designed primarily to 

transport people. 

Reportable motor vehicles are any 

Government motor vehicles used by an 

executive agency or activity, including 

those used by contractors. Also 

included are motor vehicles designed or 

acquired for a specific or unique 

purpose, including motor vehicles that 

serve as a platform or conveyance for 

special equipment, such as a trailer. 

Excluded are material handling 

equipment and construction equipment 

not designed and used primarily for 

highway operation (e.g., if it must be 

trailered or towed to be transported). 

Using agency means an executive 

agency that obtains motor vehicles from 

the GSA Fleet, commercial firms or 

another executive agency and does not 

hold the vehicle title or manufacturer’s 

Certificate of Origin. However, this does 

not include an executive agency that 

obtains a motor vehicle by motor 

vehicle rental. 

11874 Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 

Subpart B—Obtaining Fuel Efficient 

Motor Vehicles 

§ 102–34.40 Who must comply with motor 

vehicle fuel efficiency requirements? 

(a) Executive agencies operating 

domestic fleets must comply with motor 

vehicle fuel efficiency requirements for 

such fleets. 

(b) This subpart does not apply to 

motor vehicles exempted by law or 

other regulations, such as law 

enforcement or emergency rescue work 

and foreign fleets. Other Federal 

agencies are encouraged to comply so 

that maximum energy conservation 

benefits may be realized in obtaining, 

operating, and managing Government 

motor vehicles. 

§ 102–34.45 How are passenger 

automobiles classified? 

Passenger automobiles are classified 

in the following table: 

Sedan class Station wagon class Descriptive name 

I .......................................................................... I ......................................................................... Subcompact. 

II ......................................................................... II ........................................................................ Compact. 

III ........................................................................ III ....................................................................... Midsize. 

IV ....................................................................... IV ...................................................................... Large. 

V ........................................................................ ........................................................................... Limousine. 

§ 102–34.50 What size motor vehicles may 

we obtain? 

(a) You may only obtain the minimum 

size of motor vehicle necessary to fulfill 

your agency’s mission in accordance 

with the following considerations: 

(1) You must obtain motor vehicles 

that achieve maximum fuel efficiency. 

(2) Limit motor vehicle body size, 

engine size and optional equipment to 

what is essential to meet your agency’s 

mission. 

(3) With the exception of motor 

vehicles used by the President and Vice 

President and motor vehicles for 

security and highly essential needs, you 

must obtain midsize (class III) or smaller 

sedans. 

(4) Obtain large (class IV) sedans only 

when such motor vehicles are essential 

to your agency’s mission. 

(b) Agencies must establish and 

document a structured vehicle 

allocation methodology to determine the 

appropriate size and number of motor 

vehicles (see FMR Bulletin B–9, located 

at http://www.gsa.gov/bulletin, for 

guidance). 

§ 102–34.55 Are there fleet average fuel 

economy standards we must meet? 

(a) Yes. 49 U.S.C. 32917 and 

Executive Order 12375 require that each 

executive agency meet the fleet average 

fuel economy standards in place as of 

January 1 of each fiscal year. The 

standards for passenger automobiles are 

prescribed in 49 U.S.C. 32902(b). The 

Department of Transportation publishes 

the standards for light trucks and 

amendments to the standards for 

passenger automobiles at 

http://www.dot.gov. 

(b) These standards do not apply to 

military design motor vehicles, law 

enforcement motor vehicles, or motor 

vehicles intended for emergency rescue. 

§ 102–34.60 How do we calculate the 

average fuel economy for Government 

motor vehicles? 

You must calculate the average fuel 

economy for Government motor 

vehicles as follows: 

(a) Because there are so many motor 

vehicle configurations, you must take an 

average of all light duty motor vehicles 

by category that your agency obtained 

and operated during the fiscal year. 

(b) This calculation is the sum of such 

light duty motor vehicles divided by the 

sum of the fractions representing the 

number of motor vehicles of each 

category by model divided by the 

unadjusted city/highway mile-pergallon ratings for that model. The 

unadjusted city/highway mile-pergallon ratings for each make and model 

are published by the Environmental 

Protection Agency (EPA) for each model 

year and published at http:// 

www.fueleconomy.gov. 

(c) An example follows: 

Light trucks: 

(i) 600 light trucks acquired in a specific 

year. These are broken down into: 

(A) 200 Six cylinder automatic 

transmission pick-up trucks, EPA rating: 24.3 

mpg, plus 

(B) 150 Six cylinder automatic 

transmission mini-vans, EPA rating: 24.8 

mpg, plus 

(C) 150 Eight cylinder automatic 

transmission pick-up trucks, EPA rating: 20.4 

mpg, plus 

(D) 100 Eight cylinder automatic 

transmission cargo vans, EPA rating: 22.2 

mpg. 

=

+++

= + +

600

200

24 3

150

24 8

150

20 4

100

22 2

600

8 2305 6 0484 7 353

....

... 0 4 5045

600

26 1364

22 9565

+

= =

.

. . (Rounded to nearest 0.1 mpg.)

(ii) Fleet average fuel economy for light 

trucks in this case is 23.0 mpg. 

§ 102–34.65 How may we request an 

exemption from the fuel economy 

standards? 

You must submit a written request for 

an exemption from the fuel economy 

standards to: Administrator, General 

Services Administration, ATTN: Deputy 

Associate Administrator, Office of 

Travel, Transportation and Asset 

Management (MT), Washington, DC 

20405. 

(a) Your request for an exemption 

must include all relevant information 

necessary to permit review of the 


ER20MR09.000</GPH>
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request that the vehicles be exempted 

based on energy conservation, economy, 

efficiency, or service. Exemptions may 

be sought for individual vehicles or 

categories of vehicles. 

(b) GSA will review the request and 

advise you of the determination within 

30 days of receipt. Light duty motor 

vehicles exempted under the provisions 

of this section must not be included in 

calculating your fleet average fuel 

economy. 

§ 102–34.70 What do we do with 

completed calculations of our fleet vehicle 

acquisitions? 

You must maintain the average fuel 

economy data for each year’s vehicle 

acquisitions on file at your agency 

headquarters in accordance with the 

National Archives and Records 

Administration, General Records 

Schedule 10, Motor Vehicle and Aircraft 

Maintenance and Operations Records, 

Item 4, Motor Vehicle Report Files. 

Exemption requests and their 

disposition must also be maintained 

with the average fuel economy files. 

§ 102–34.75 Who is responsible for 

monitoring our compliance with fuel 

economy standards for motor vehicles we 

obtain? 

Executive agencies are responsible for 

monitoring their own compliance with 

fuel economy standards for motor 

vehicles they obtain. 

§ 102–34.80 Where may we obtain help 

with our motor vehicle acquisition plans? 

For help with your motor vehicle 

acquisition plans, contact the: General 

Services Administration, ATTN: MT, 

Washington, DC 20405. E-mail: 

vehicle.policy@gsa.gov. 

Subpart C—Identifying and Registering 

Motor Vehicles 

Motor Vehicle Identification 

§ 102–34.85 What motor vehicles require 

motor vehicle identification? 

All Government motor vehicles must 

display motor vehicle identification 

unless exempted under § 102–34.160, 

§ 102–34.175 or § 102–34.180. 

§ 102–34.90 What motor vehicle 

identification must we display on 

Government motor vehicles? 

Unless exempted under § 102–34.160, 

§ 102–34.175 or § 102–34.180, 

Government motor vehicles must 

display the following identification: 

(a) ‘‘For Official Use Only’’; 

(b) ‘‘U.S. Government’’; and 

(c) Identification that readily 

identifies the agency owning the 

vehicle. 

§ 102–34.95 What motor vehicle 

identification must the Department of 

Defense (DOD) display on motor vehicles it 

owns or leases commercially? 

Unless exempted under § 102–34.160, 

§ 102–34.175 or § 102–34.180, the 

following must appear on motor 

vehicles that the DOD owns or leases 

commercially: 

(a) ‘‘For Official Use Only’’; and 

(b) An appropriate title for the DOD 

component responsible for the vehicle. 

§ 102–34.100 Where is motor vehicle 

identification displayed? 

Motor vehicle identification is 

displayed as follows: 

(a) For most Government motor 

vehicles, preferably on the official U.S. 

Government license plate. Some 

Government motor vehicles may display 

motor vehicle identification on a decal 

in the rear window, or centered on both 

front doors if the vehicle is without a 

rear window, or where identification on 

the rear window would not be easily 

seen. 

(b) For trailers, on both sides of the 

front quarter of the trailer in a 

conspicuous location. 

Note to § 102–34.100: Each agency or 

activity that uses decals to identify 

Government motor vehicles is responsible for 

acquiring its own decals and for replacing 

them when necessary due to damage or wear. 

§ 102–34.105 Before we sell a motor 

vehicle, what motor vehicle identification 

must we remove? 

You must remove all motor vehicle 

identification before you transfer the 

title or deliver the motor vehicle. 

License Plates 

§ 102–34.110 Must Government motor 

vehicles use Government license plates? 

Yes, you must use Government 

license plates on Government motor 

vehicles, with the exception of motor 

vehicles exempted under § 102–34.160, 

§ 102–34.175 or § 102–34.180. 

§ 102–34.115 Can official U.S. Government 

license plates be used on motor vehicles 

not owned or leased by the Government? 

No, official U.S. Government license 

plates may only be used on Government 

motor vehicles. 

§ 102–34.120 Do we need to register 

Government motor vehicles? 

If the Government motor vehicle 

displays U.S. Government license plates 

and motor vehicle identification, you do 

not need to register it in the jurisdiction 

where the vehicle is operated, however, 

you must register it in the Federal 

Government Motor Vehicle Registration 

System. GSA Fleet may register motor 

vehicles leased from GSA Fleet. Motor 

vehicles that have been exempted from 

the requirement to display official U.S. 

Government license plates under 

section § 102–34.160, § 102–34.175 or 

§ 102–34.180 must be registered and 

inspected in accordance with the laws 

of the jurisdiction where the motor 

vehicle is regularly operated. 

§ 102–34.125 Where may we obtain U.S. 

Government license plates? 

You may obtain U.S. Government 

license plates for domestic fleets— 

(a) By contacting: U.S. Department of 

Justice, UNICOR, Federal Prison 

Industries, Inc., 400 First Street, NW., 

Room 6010, Washington, DC 20534. 

(b) For assistance with any issues 

involving license plates, contact the 

following office: General Services 

Administration, ATTN: MT, 

Washington, DC 20405. E-mail: 

vehicle.policy@gsa.gov. 

Note to § 102–34.125: GSA has established 

a Memorandum of Understanding (MOU) on 

behalf of all Federal agencies with Federal 

Prison Industries (UNICOR) for the 

procurement of official U.S. Government 

license plates. Each agency must execute an 

addendum to this MOU providing plate 

design and specific ordering and payment 

information before ordering license plates. 

Agency field activities should contact their 

national level Agency Fleet Manager for 

assistance. 

§ 102–34.130 How do we display U.S. 

Government license plates on Government 

motor vehicles? 

(a) Display official U.S. Government 

license plates on the front and rear of all 

Government motor vehicles. The 

exception is two-wheeled motor 

vehicles and trailers, which require rear 

license plates only. 

(b) You must display U.S. 

Government license plates on the 

Government motor vehicle to which the 

license plates were assigned. 

(c) Display the U.S. Government 

license plates until the Government 

motor vehicle is removed from 

Government service or is transferred 

outside the agency, or until the plates 

are damaged and require replacement. 

U.S. Government license plates shall 

only be used for one Government motor 

vehicle and shall not be reissued to 

another Government motor vehicle. 

(d) For motor vehicles owned or 

commercially leased by DOD, also 

follow DOD regulations. 

§ 102–34.135 What do we do about a lost 

or stolen license plate? 

You must report the loss or theft of 

license plates as follows: 

(a) U.S. Government license plates. 

Report to your local security office (or 

equivalent), local police, to GSA Fleet 

11876 Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 

when a GSA Fleet leased motor vehicle 

is involved, and to the Federal 

Government Motor Vehicle Registration 

System. 

(b) District of Columbia or State 

license plates. Report to your local 

security office (or equivalent) and either 

the District of Columbia Department of 

Transportation, or the State Department 

of Motor Vehicles, as appropriate. 

§ 102–34.140 What records do we need to 

keep on U.S. Government license plates? 

You must keep a central record of all 

U.S. Government license plates for 

Government motor vehicles. The GSA 

Fleet must also keep such a record for 

GSA Fleet vehicles. The record must: 

(a) Identify the motor vehicle to 

which each set of plates is assigned; and 

(b) List lost, stolen, destroyed, and 

voided license plate numbers. 

§ 102–34.145 How are U.S. Government 

license plates coded? 

U.S. Government license plate 

numbers will be preceded by a letter 

code that designates the owning agency 

for the motor vehicle. The agency letter 

codes are listed in GSA Bulletin FMR 

Bulletin B–11. (FMR bulletins are 

located at http://www.gsa.gov/bulletin.) 

§ 102–34.150 How can we get a new 

license plate code designation? 

To obtain a new license plate code 

designation, write to the: General 

Services Administration, ATTN: MT, 

Washington, DC 20405. E-mail: 

vehicle.policy@gsa.gov. 

Identification Exemptions 

§ 102–34.155 What are the types of motor 

vehicle identification exemptions? 

The types of motor vehicle 

identification exemptions are: 

(a) Limited exemption. 

(b) Unlimited exemption. 

(c) Special exemption. 

§ 102–34.160 May we have a limited 

exemption from displaying U.S. 

Government license plates and other motor 

vehicle identification? 

Yes. The head of your agency or 

designee may authorize a limited 

exemption to the display of U.S. 

Government license plates and motor 

vehicle identification upon written 

certification (see § 102–34.165). For 

motor vehicles leased from the GSA 

Fleet, send an information copy of this 

certification to the: General Services 

Administration, ATTN: GSA Fleet 

(QMDB), 2200 Crystal Drive, Arlington, 

VA 22202. 

§ 102–34.165 What information must the 

limited exemption certification contain? 

The certification must state that 

identifying the motor vehicle would 

endanger the security of the vehicle 

occupants or otherwise compromise the 

agency mission. 

§ 102–34.170 For how long is a limited 

exemption valid? 

An exemption granted in accordance 

with § 102–34.160 may last from one 

day up to 3 years. If the requirement for 

exemption still exists beyond 3 years, 

your agency must re-certify the 

continued exemption. For a motor 

vehicle leased from the GSA Fleet, send 

a copy of the re-certification to the: 

General Services Administration, 

ATTN: GSA Fleet (QMDB), 2200 Crystal 

Drive, Arlington, VA 22202. 

§ 102–34.175 What motor vehicles have an 

unlimited exemption from displaying U.S. 

Government license plates and motor 

vehicle identification? 

Motor vehicles used primarily for 

investigative, law enforcement, 

intelligence, or security duties have an 

unlimited exemption from displaying 

U.S. Government license plates and 

motor vehicle identification when 

identifying these motor vehicles would 

interfere with those duties. 

§ 102–34.180 What agencies have a 

special exemption from displaying U.S. 

Government license plates and motor 

vehicle identification on some of their 

vehicles? 

Motor vehicles assigned for the use of 

the President and the heads of executive 

departments specified in 5 U.S.C. 101 

are exempt from the requirement to 

display motor vehicle identification. 

§ 102–34.185 What license plates do we 

use on motor vehicles that are exempt from 

motor vehicle identification requirements? 

For motor vehicles that are exempt 

from motor vehicle identification 

requirements, display the regular 

license plates of the State, 

Commonwealth, territory or possession 

of the United States, or the District of 

Columbia, where the motor vehicle is 

principally operated (see § 102–34.120). 

§ 102–34.190 What special requirements 

apply to exempted motor vehicles using 

District of Columbia or State license plates? 

Your agency head must designate an 

official to authorize the District of 

Columbia (DC) or State motor vehicle 

department to issue DC license plates or 

State license plates for motor vehicles 

exempt from displaying U.S. 

Government license plates and motor 

vehicle identification. The agency head 

must provide the name and signature of 

that official to the DC Department of 

Transportation annually, or to the 

equivalent State vehicle motor vehicle 

department, as required. Agencies must 

pay DC and the States for these license 

plates in accordance with DC or State 

policy. Also, for motor vehicles leased 

from the GSA Fleet, send a list of the 

new plates to: General Services 

Administration, ATTN: GSA Fleet 

(QMDB), 2200 Crystal Drive, Arlington, 

VA 22202. 

§ 102–34.195 Must we submit a report 

concerning motor vehicles exempted under 

this subpart? 

Yes. If asked, the head of each 

executive agency must submit a report 

concerning motor vehicles exempted 

under this subpart. This report, which 

has been assigned interagency report 

control number 1537–GSA–AR, should 

be submitted to the: General Services 

Administration, ATTN: MT, 

Washington, DC 20405. E-mail: 

vehicle.policy@gsa.gov. 

Subpart D—Official Use of Government 

Motor Vehicles 

§ 102–34.200 What is official use of 

Government motor vehicles? 

Official use of a Government motor 

vehicle is using a Government motor 

vehicle to perform your agency’s 

mission(s), as authorized by your 

agency. 

§ 102–34.205 May I use a Government 

motor vehicle for transportation between 

my residence and place of employment? 

No, you may not use a Government 

motor vehicle for transportation 

between your residence and place of 

employment unless your agency 

authorizes such use after making the 

necessary determination under 31 

U.S.C. 1344 and Part 102–5 of this title. 

Your agency must keep a copy of the 

written authorization within the agency 

and monitor the use of these motor 

vehicles. 

§ 102–34.210 May I use a Government 

motor vehicle for transportation between 

places of employment and mass transit 

facilities? 

Yes, you may use a Government 

motor vehicle for transportation 

between places of employment and 

mass transit facilities under the 

following conditions: 

(a) The head of your agency must 

make a determination in writing, valid 

for one year, that such use is 

appropriate and consistent with sound 

budget policy, and the determination 

must be kept on file; 

(b) There is no safe and reliable 

commercial or duplicative Federal mass 

transportation service that serves the 

same route on a regular basis; 

(c) This transportation is made 

available, space provided, to other 

Federal employees; 

Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 11877 

(d) Alternative fuel vehicles should be 

used to the maximum extent 

practicable; 

(e) This transportation should be 

provided in a manner that does not 

result in any additional gross income for 

Federal income tax purposes; and 

(f) Motor vehicle ridership levels must 

be frequently monitored to ensure cost/ 

benefit of providing and maintaining 

this transportation. 

§ 102–34.215 May Government contractors 

use Government motor vehicles? 

Yes, Government contractors may use 

Government motor vehicles when 

authorized in accordance with the 

Federal Acquisition Regulation (FAR), 

GSA Fleet procedures, and the 

following conditions: 

(a) Government motor vehicles are 

used for official purposes only and 

solely in the performance of the 

contract; 

(b) Government motor vehicles cannot 

be used for transportation between 

residence and place of employment, 

unless authorized in accordance with 31 

U.S.C. 1344 and Part 102–5 of this 

chapter; and 

(c) Contractors must: 

(1) Establish and enforce suitable 

penalties against employees who use, or 

authorize the use of, Government motor 

vehicles for unofficial purposes or for 

other than in the performance of the 

contract; and 

(2) Pay any expenses or cost, without 

Government reimbursement, for using 

Government motor vehicles other than 

in the performance of the contract. 

§ 102–34.220 What does GSA do if it learns 

of unofficial use of a Government motor 

vehicle? 

GSA reports the matter to the head of 

your agency. The agency investigates 

and may, if appropriate, take 

disciplinary action under 31 U.S.C. 

1349 or may report the violation to the 

Attorney General for prosecution under 

18 U.S.C. 641. 

§ 102–34.225 How are Federal employees 

disciplined for misuse of Government 

motor vehicles? 

If an employee willfully uses, or 

authorizes the use of, a Government 

motor vehicle for other than official 

purposes, the employee is subject to 

suspension of at least one month or, up 

to and including, removal by the head 

of the agency (31 U.S.C. 1349). 

§ 102–34.230 How am I responsible for 

protecting Government motor vehicles? 

When a Government motor vehicle is 

under your control, you must: 

(a) Park or store the Government 

motor vehicle in a manner that 

reasonably protects it from theft or 

damage; and 

(b) Lock the unattended Government 

motor vehicle. (The only exception to 

this requirement is when fire 

regulations or other directives prohibit 

locking motor vehicles in closed 

buildings or enclosures.) 

§ 102–34.235 Am I bound by State and 

local traffic laws? 

Yes. You must obey all motor vehicle 

traffic laws of the State and local 

jurisdiction, except when the duties of 

your position require otherwise. You are 

personally responsible if you violate 

State or local traffic laws. If you are 

fined or otherwise penalized for an 

offense you commit while performing 

your official duties, but which was not 

required as part of your official duties, 

payment is your personal responsibility. 

§ 102–34.240 Who pays for parking fees? 

You must pay parking fees while 

operating a Government motor vehicle. 

However, you can expect to be 

reimbursed for parking fees incurred 

while performing official duties. 

§ 102–34.245 Who pays for parking fines? 

If you are fined for a parking violation 

while operating a Government motor 

vehicle, you are responsible for paying 

the fine and will not be reimbursed. 

§ 102–34.250 Do Federal employees in 

Government motor vehicles have to use all 

safety devices and follow all safety 

guidelines? 

Yes, Federal employees in 

Government motor vehicles have to use 

all provided safety devices including 

safety belts and follow all appropriate 

motor vehicle manufacturer safety 

guidelines. 

Subpart E—Replacement of Motor 

Vehicles 

§ 102–34.255 What are motor vehicle 

replacement standards? 

Motor vehicle replacement standards 

specify the minimum number of years 

in use or miles traveled at which an 

executive agency may replace a 

Government-owned motor vehicle (see 

§ 102–34.270). 

§ 102–34.260 May we replace a 

Government-owned motor vehicle sooner? 

Yes. You may replace a Governmentowned motor vehicle if it needs body or 

mechanical repairs that exceed the fair 

market value of the motor vehicle. 

Determine the fair market value by 

adding the current market value of the 

motor vehicle plus any capitalized 

motor vehicle additions (such as a 

utility body or liftgate) or repairs. Your 

agency head or designee must review 

the replacement in advance. 

§ 102–34.265 May we keep a Governmentowned motor vehicle even though the 

standard permits replacement? 

Yes. The replacement standard is a 

minimum only, and therefore, you may 

keep a Government-owned motor 

vehicle longer than shown in § 102– 

34.270 if the motor vehicle can be 

operated without excessive maintenance 

costs or substantial reduction in resale 

value. 

§ 102–34.270 How long must we keep a 

Government-owned motor vehicle? 

You must keep a Government-owned 

motor vehicle for at least the years or 

miles shown in the following table, 

unless it is no longer needed and 

declared excess: 

TABLE OF MINIMUM REPLACEMENT STANDARDS

Motor vehicle type Years 1 Or miles 1

Sedans/Station Wagons .......................................................................................................................................... 3 60,000 

Ambulances ............................................................................................................................................................. 7 60,000 

Buses: 

Intercity ............................................................................................................................................................. n/a 280,000 

City .................................................................................................................................................................... n/a 150,000 

School ............................................................................................................................................................... n/a 80,000 

Trucks: 

Less than 12,500 pounds GVWR .................................................................................................................... 6 50,000 

12,500–23,999 pounds GVWR ........................................................................................................................ 7 60,000 

24,000 pounds GVWR and over ...................................................................................................................... 9 80,000 

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TABLE OF MINIMUM REPLACEMENT STANDARDS—Continued 

Motor vehicle type Years 1 Or miles 1

4- or 6-wheel drive motor vehicles .......................................................................................................................... 6 40,000 

1 Minimum standards are stated in both years and miles; use whichever occurs first. 

Subpart F—Scheduled Maintenance of 

Motor Vehicles 

§ 102–34.275 What kind of maintenance 

programs must we have? 

You must have a scheduled 

maintenance program for each motor 

vehicle you own or lease commercially. 

This requirement applies to domestic 

fleets, and is recommended for foreign 

fleets. The GSA Fleet will develop 

maintenance programs for GSA Fleet 

vehicles. The scheduled maintenance 

program must: 

(a) Meet Federal and State emissions 

and safety standards; 

(b) Meet manufacturer warranty 

requirements; 

(c) Ensure the safe and economical 

operating condition of the motor vehicle 

throughout its life; and 

(d) Ensure that inspections and 

servicing occur as recommended by the 

manufacturer or more often if local 

operating conditions require. 

§ 102–34.280 What State inspections must 

we have for Government motor vehicles? 

You must have the following State 

inspections for Government motor 

vehicles: 

(a) Federally-mandated emissions 

inspections when required by the 

relevant State motor vehicle 

administration or State environmental 

department. Your agency must pay for 

these inspections if the fee is not 

waived. GSA Fleet will pay the cost of 

these inspections for motor vehicles 

leased from GSA Fleet; or 

(b) For motor vehicles that display 

license plates issued by a State, 

Commonwealth, territory, or possession 

of the United States, motor vehicle 

safety inspections required by the 

relevant motor vehicle administration. 

Your agency must pay for these 

inspections unless the fee is waived. 

Payment for these inspections for motor 

vehicles leased from GSA Fleet is the 

responsibility of the using agency. 

Government motor vehicles that display 

official U.S. Government license plates 

do not require motor vehicle safety 

inspections. 

§ 102–34.285 Where can we obtain help in 

setting up a maintenance program? 

For help in setting up a maintenance 

program, contact the: General Services 

Administration, Attn: Motor Vehicle 

Policy, Washington, DC 20405. E-mail: 

vehicle.policy@gsa.gov. 

Subpart G—Motor Vehicle Crash 

Reporting 

§ 102–34.290 What forms do I use to report 

a crash involving a domestic fleet motor 

vehicle? 

Use the following forms to report a 

domestic fleet crash. The forms should 

be carried in any domestic fleet motor 

vehicle. 

(a) Standard Form (SF) 91, Motor 

Vehicle Accident Report. The motor 

vehicle operator should complete this 

form at the time and scene of the crash 

if possible, even if damage to the motor 

vehicle is not noticeable. 

(b) SF 94, Statement of Witness. This 

form should be completed by any 

witness to the crash. 

§ 102–34.295 To whom do we send crash 

reports? 

Send crash reports as follows: 

(a) If the motor vehicle is owned or 

commercially leased by your agency, 

follow your internal agency directives. 

(b) If the motor vehicle is leased from 

GSA Fleet, report the crash to GSA in 

accordance with subpart 101–39.4 of 

this Title. 

Subpart H—Disposal of Motor Vehicles 

§ 102–34.300 How do we dispose of a 

domestic fleet motor vehicle? 

After meeting the replacement 

standards under subpart E of this part, 

you may dispose of a Governmentowned domestic fleet motor vehicle. 

Detailed instructions for the transfer of 

an excess motor vehicle to another 

Federal agency can be found in part 

102–36 of this subchapter B, 

information for the donation of surplus 

of motor vehicles can be found in part 

102–37 of this subchapter B, 

information for the sale of motor 

vehicles can be found in part 102–38 of 

this subchapter B, and information on 

exchange/sale authority can be found in 

part 102–39 of this subchapter B. 

§ 102–34.305 What forms do we use to 

transfer ownership when selling a motor 

vehicle? 

Use the following forms to transfer 

ownership: 

(a) SF 97, The United States 

Government Certificate to Obtain Title 

to a Motor Vehicle, if both of the 

following apply: 

(1) The motor vehicle will be retitled 

by a State, Commonwealth, territory or 

possession of the United States or the 

District of Columbia; and 

(2) The purchaser intends to operate 

the motor vehicle on highways. 

Note to § 102–34.305(a)(2): Do not use SF 

97 if the Government-owned motor vehicle is 

either not designed or not legal for operation 

on highways. Examples are construction 

equipment, farm machinery, and certain 

military-design motor vehicles and motor 

vehicles that are damaged beyond repair in 

crashes and intended to be sold as salvage 

only. Instead, use an appropriate bill of sale 

or award document. Examples are Optional 

Form 16, Sales Slip—Sale of Government 

Personal Property, and SF 114C, Sale of 

Government Property-Bid and Award. 

(b) SF 97 is optional for foreign fleet 

motor vehicles because foreign 

governments may require the use of 

other forms. 

Note to § 102–34.305: The original SF 97 is 

printed on secure paper to identify readily 

any attempt to alter the form. The form is 

also pre-numbered to prevent duplicates. 

State motor vehicle agencies may reject 

certificates showing erasures or strikeovers. 

§ 102–34.310 How do we distribute the 

completed Standard Form 97? 

SF 97 is a 4-part set printed on 

continuous-feed paper. Distribute the 

form as follows: 

(a) Original SF 97 to the purchaser or 

donee; 

(b) One copy to the owning agency; 

(c) One copy to the contracting officer 

making the sale or transfer of the motor 

vehicle; and 

(d) One copy under owning agency 

directives. 

Subpart I—Motor Vehicle Fueling 

§ 102–34.315 How do we obtain fuel for 

Government motor vehicles? 

You may obtain fuel for Government 

motor vehicles by using: 

(a) A Government-issued charge card; 

(b) A Government agency fueling 

facility; or 

(c) Personal funds and obtaining 

reimbursement from your agency, if 

permitted by your agency. You must use 

the method prescribed by GSA Fleet to 

obtain fuel for vehicles leased from GSA 

fleet. 

Federal Register / Vol. 74, No. 53 / Friday, March 20, 2009 / Rules and Regulations 11879 

§ 102–34.320 What Government-issued 

charge cards may I use to purchase fuel 

and motor vehicle related services? 

(a) You may use a fleet charge card 

specifically issued for this purpose. 

These cards are designed to collect 

motor vehicle data at the time of 

purchase. Where appropriate, State sales 

and motor fuel taxes may be deducted 

from fuel purchases by the fleet charge 

card services contractor before your 

agency is billed; otherwise you may 

need to request reimbursement from 

each State to which taxes were paid. 

The GSA contractor issued fleet charge 

card is the only Government-issued 

charge card that may be used for GSA 

Fleet motor vehicles. For further 

information on acquiring these fleet 

charge cards and their use, contact the: 

General Services Administration, 

ATTN: GSA SmartPay® (QMB), 2200 

Crystal Drive, Arlington, VA 22202. 

(b) You may use a Government 

purchase card if you do not have a fleet 

charge card or if the use of such a 

Government purchase card is required 

by your agency mission. However, the 

Government purchase card does not 

collect motor vehicle data nor does it 

deduct State sales and motor fuel taxes. 

Note to § 102–34.320: OMB Circular A– 

123, Appendix B, contains additional 

specific guidance on the management, 

issuance, and usage of Government charge 

cards. The Appendix B guidance 

consolidates and updates current 

Governmentwide charge card program 

requirements and guidance issued by the 

Office of Management and Budget, GSA, 

Department of the Treasury, and other 

Federal agencies. Appendix B provides a 

single document to incorporate changes, new 

guidance, or amendments to existing 

guidance, and establishes minimum 

requirements and suggested best practices for 

Government charge card programs that may 

be supplemented by individual agency policy 

procedures. 

§ 102–34.325 What type of fuel do I use in 

Government motor vehicles? 

(a) Use the minimum grade (octane 

rating) of fuel recommended by the 

motor vehicle manufacturer when 

fueling Government motor vehicles, 

unless a higher grade of fuel is all that 

is available locally. 

(b) Use unleaded gasoline in all 

foreign fleet motor vehicles designed to 

operate on gasoline unless: 

(1) Such use would be in conflict with 

country-to-country or multi-national 

logistics agreements; or 

(2) Such gasoline is not available 

locally. 

(c) You must use alternative fuels in 

alternative fuel motor vehicles to the 

fullest extent possible as directed by 

regulations issued by the Department of 

Energy implementing the Energy Policy 

Act and related Executive Orders. 

Subpart J—Federal Fleet Report 

§ 102–34.330 What is the Federal Fleet 

Report? 

The Federal Fleet Report (FFR) is an 

annual summary of Federal fleet 

statistics based upon fleet composition 

at the end of each fiscal year and vehicle 

use and cost during the fiscal year. The 

FFR is compiled by GSA from 

information submitted by Federal 

agencies. The FFR is designed to 

provide essential statistical data for 

worldwide Federal motor vehicle fleet 

operations. Review of the report assists 

Government agencies, including GSA, 

in evaluating the effectiveness of the 

operation and management of 

individual fleets to determine whether 

vehicles are being utilized properly and 

to identify high cost areas where fleet 

expenses can be reduced. The FFR is 

posted on GSA’s Motor Vehicle 

Management Policy Internet Web site 

(http://www.gsa.gov/vehiclepolicy). 

§ 102–34.335 How do I submit information 

to the General Services Administration 

(GSA) for the Federal Fleet Report (FFR)? 

(a) Annually, agencies must submit to 

GSA the information needed to produce 

the FFR through the Federal Automotive 

Statistical Tool (FAST), an Internetbased reporting tool. To find out how to 

submit motor vehicle data to GSA 

through FAST, consult the instructions 

from your agency fleet manager and 

read the documentation at http:// 

fastweb.inel.gov/. 

(b) Specific reporting categories, by 

agency, included in the FFR are— 

(1) Inventory; 

(2) Acquisitions; 

(3) Operating costs; 

(4) Miles traveled; and 

(5) Fuel used. 

Note to § 102–34.335: The FAST system is 

also used by agency Fleet Managers to 

provide the Department of Energy with 

information required by the Energy Policy 

Act and related Executive Orders. In 

addition, the Office of Management and 

Budget (OMB) requires agency Fleet 

Managers and budget officers to submit 

annual agency motor vehicle budgeting 

information to OMB through FAST (see OMB 

Circular A–11, Preparation, Submission, and 

Execution of the Budget). 

§ 102–34.340 Do we need a fleet 

management information system? 

Yes, you must have a fleet 

management information system at the 

department or agency level that — 

(a) Identifies and collects accurate 

inventory, cost, and use data that covers 

the complete lifecycle of each motor 

vehicle (acquisition, operation, 

maintenance, and disposal); and 

(b) Provides the information necessary 

to satisfy both internal and external 

reporting requirements, including: 

(1) Cost per mile; 

(2) Fuel costs for each motor vehicle; 

and 

(3) Data required for FAST (see § 102– 

34.335). 

§ 102–34.345 What records do we need to 

keep? 

You are responsible for developing 

and keeping adequate accounting and 

reporting procedures for Government 

motor vehicles. These will ensure 

accurate recording of inventory, cost, 

and operational data needed to manage 

and control motor vehicles, and will 

satisfy reporting requirements. You 

must also comply with the General 

Records Schedules issued by the 

National Archives and Records 

Administration (http:// 

www.archives.gov). 

Subpart K—Forms 

§ 102–34.350 How do we obtain the forms 

prescribed in this part? 

See § 102–2.135 of this chapter for 

how to obtain forms prescribed in this 

part. 

[FR Doc. E9–6152 Filed 3–19–09; 8:45 am] 

BILLING CODE 6820–14–P 

DEPARTMENT OF HEALTH AND 

HUMAN SERVICES 

Administration for Children and 

Families 

Office of Child Support Enforcement 

45 CFR Parts 302, 303 and 307 

RIN 0970–AC01 

State Parent Locator Service; 

Safeguarding Child Support 

Information 

AGENCY: Office of Child Support 

Enforcement (OCSE), Administration for 

Children and Families (ACF), 

Department of Health and Human 

Services. 

ACTION: Delay of effective date. 

SUMMARY: In accordance with the 

memorandum of January 20, 2009, from 

the Assistant to the President and Chief 

of Staff, entitled ‘‘Regulatory Review,’’ 

this action temporarily delays until May 

22, 2009, the effective date of the final 

rule entitled ‘‘State Parent Locator 

Service; Safeguarding Child Support 

Information,’’ published in the Federal