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[Federal Register Volume 77, Number 188 (Thursday, September 27, 2012)]
[Notices]
[Pages 59386-59388]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2012-23756]

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BUREAU OF CONSUMER FINANCIAL PROTECTION

[Docket No. CFPB-2012-013]

Privacy Act of 1974, as Amended

AGENCY: Bureau of Consumer Financial Protection.

ACTION: Notice of a Revised Privacy Act System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Bureau of Consumer Financial

[[Page 59387]]

Protection, hereinto referred to as the Consumer Financial Protection 
Bureau (``CFPB'' or the ``Bureau''), gives notice of the establishment 
of a revised Privacy Act System of Records.

DATES: Comments must be received no later than October 29, 2012. The 
new system of records will be effective November 6, 2012, unless the 
comments received result in a contrary determination.

ADDRESSES: You may submit comments by any of the following methods:
     Electronic: privacy@cfpb.gov.
     Mail or Hand Delivery/Courier: Claire Stapleton, Chief 
Privacy Officer, Consumer Financial Protection Bureau, 1700 G Street 
NW., Washington, DC 20552.
    Comments will be available for public inspection and copying at 
1700 G Street NW., Washington, DC 20552, on official business days 
between the hours of 10 a.m. and 5 p.m. Eastern Time. You can make an 
appointment to inspect comments by telephoning (202) 435-7220. All 
comments, including attachments and other supporting materials, will 
become part of the public record and subject to public disclosure. You 
should submit only information that you wish to make available 
publicly.

FOR FURTHER INFORMATION CONTACT: Claire Stapleton, Chief Privacy 
Officer, Consumer Financial Protection Bureau 1700 G Street NW., 
Washington, DC 20552, (202) 435-7220.

SUPPLEMENTARY INFORMATION: The CFPB revises its Privacy Act System of 
Records Notice (``SORN'') ``CFPB.0013--CFPB External Contact 
Database.'' In revising this SORN, the CFPB is expanding its system of 
records to include photographs of CFPB employees and members of the 
public who attend a CFPB sponsored event or an event where the CFPB is 
participating. In addition, a new routine use is being added to 
authorize the CFPB to disclose PII from the system in the form of 
photographs to the general public through photographs on the CFPB's Web 
site, blog postings and other social media, in reports, and in other 
publications used to promote the CFPB and to support internal 
communications. Additionally, this notice includes non-substantive 
changes to the text of the Categories of Individuals, Categories of 
Records, and Routine Uses of Records Maintained in the System.
    The Dodd-Frank Wall Street Reform and Consumer Protection Act 
(``Act''), Public Law 111-203, Title X, established the CFPB to 
administer and enforce federal consumer financial protection law. The 
CFPB will maintain the records covered by this notice.
    The report of the revised system of records has been submitted to 
the Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and the Office of Management and Budget, 
pursuant to Appendix I to OMB Circular A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
November 30, 2000,\1\ and the Privacy Act, 5 U.S.C. 552a(r).
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    \1\ Although pursuant to Section 1017(a)(4)E, of the Consumer 
Financial Protection Act, Public Law 111-203, the CFPB is not 
required to comply with OMB-issued guidance, it voluntarily follows 
OMB privacy-related guidance as a best practice and to facilitate 
cooperation and collaboration with other agencies.
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    The revised system of records entitled ``CFPB.013--CFPB External 
Contact Database'' is published in its entirety below.

    Dated: September 21, 2012.
Claire Stapleton,
Chief Privacy Officer, Bureau of Consumer Financial Protection.
CFPB.013

System Name:
    CFPB External Contact Database.

System Location:
    Consumer Financial Protection Bureau, 1700 G Street NW., Washington 
DC, 20552.

Categories of individuals covered by the system:
    Individuals covered by this system include all individuals involved 
in CFPB communications with external affairs related activities 
including: (1) Media representatives (including, without limitations, 
newspaper, magazine, radio or television station, wire service, 
internet or any other form of media) who request interviews or meetings 
with the CFPB staff; (2) individuals who accompany the CFPB staff on 
official travel; (3) CFPB employees or members of the public attending 
a CFPB sponsored event, work activity, or an event in which the CFPB 
participated; (4) individuals who request building passes for access to 
the CFPB facility (including, without limitations, media 
representatives, correspondents, technicians, and/or producers); (5) 
individuals who request information from the CFPB Communications Office 
concerning specific issues and/or topics; (6) individuals who have been 
contacted for media events, interviews or meetings, occasions, 
invitations, travel opportunities or the placement of articles; (7) 
individuals on the mailing list for the CFPB speeches or updates; (8) 
individuals who request the CFPB accept a speaking engagement, accept 
an honor, attend a function, or request information about the CFPB, and 
its mission and/or policies, etc.; (9) individuals who have 
participated in a survey or focus group sponsored by the CFPB; (10) 
CFPB contacts of nongovernmental organizations throughout the United 
States (media, external affairs, educational, etc.); (11) officials of 
federal, state, and local governments; (12) assignment information of 
current and former CFPB staff; (13) CFPB staff authorized to perform 
domestic speaking/media engagements; and (14) CFPB staff involved in 
external affairs related communications.

Categories of records in the system:
    Records in the system will include information related to 
communications with external affairs contacts. Such records include 
without limitation: (1) Contact information (name, business phone 
number, email address) for individuals who are involved in the 
operation of the CFPB's external affairs activities; (2) domestic 
travel records, including dates, places visited and purpose of trip, 
biographies, speaking engagements, and interviews; (3) communications 
between CFPB staff and individuals representing the media, non-profits, 
academia, and the private sector; (4) photographs of CFPB employees and 
members of the public attending a CFPB sponsored event or an event in 
which the CFPB participated; (5) information necessary to obtain entry 
into CFPB facility, such as name, address, telephone number, date of 
birth, Social Security numbers, state of citizenship; (6) press 
releases; (7) names of local media organizations, non-profit, academia, 
and private sector organizations; (8) information on CFPB staff who ask 
the CFPB for permission to publish information about themselves or 
articles they have authored; (9) information on individuals who have 
participated in either a survey or focus group sponsored by the CFPB; 
(10) invitations sent to the CFPB to participate in or attend a 
speaking engagement, including the names of requesters and/or the 
organizations they represent, phone numbers, email addresses, assigned 
action officials and status; (11) automated and hard copy travel 
records, usually containing names, titles, addresses, organizations,

[[Page 59388]]

telephone/fax/internet numbers, when necessary for travel documents.

Authority for maintenance of the system:
    Public Law 111-203, Title X, sections 1011, 1012, 1021, codified at 
12 U.S.C. 5491, 5492, 5511.

Purpose(s):
    The purpose of the system is to enable the CFPB to communicate with 
the American public about its mission and activities. The information 
will be used to facilitate the CFPB's activities, including external 
contacts with the media, non-profits, academia, and the private sector. 
The information collected will also facilitate CFPB events and press 
conferences.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed, consistent with the CFPB Disclosure 
of Records and Information Rules promulgated at 12 CFR part 1070 et 
seq. to:
    (1) Appropriate agencies, entities, and persons when: (a) The CFPB 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) the CFPB 
has determined that, as a result of the suspected or confirmed 
compromise, there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the CFPB or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the CFPB's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm;
    (2) Another federal or state agency to (a) permit a decision as to 
access, amendment or correction of records to be made in consultation 
with or by that agency, or (b) verify the identity of an individual or 
the accuracy of information submitted by an individual who has 
requested access to or amendment or correction of records;
    (3) To the Office of the President in response to an inquiry from 
that office made at the request of the subject of a record or a third 
party on that person's behalf;
    (4) Congressional offices in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Contractors, agents, or other authorized individuals performing 
work on a contract, service, cooperative agreement, job, or other 
activity on behalf of the CFPB or Federal Government and who have a 
need to access the information in the performance of their duties or 
activities;
    (6) The U.S. Department of Justice (``DOJ'') for its use in 
providing legal advice to the CFPB or in representing the CFPB in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the CFPB is authorized to appear, where the use of 
such information by the DOJ is deemed by the CFPB to be relevant and 
necessary to the litigation, and such proceeding names as a party or 
interests:
    (a) The CFPB;
    (b) Any employee of the CFPB in his or her official capacity;
    (c) Any employee of the CFPB in his or her individual capacity 
where DOJ has agreed to represent the employee; or
    (d) The United States, where the CFPB determines that litigation is 
likely to affect the CFPB or any of its components;
    (7) A court, magistrate, or administrative tribunal in the course 
of an administrative proceeding or judicial proceeding, including 
disclosures to opposing counsel or witnesses (including expert 
witnesses) in the course of discovery or other pre-hearing exchanges of 
information, litigation, or settlement negotiations, where relevant or 
potentially relevant to a proceeding, or in connection with criminal 
law proceedings;
    (8) A grand jury pursuant either to a federal or state grand jury 
subpoena, or to a prosecution request that such record be released for 
the purpose of its introduction to a grand jury, where the subpoena or 
request has been specifically approved by a court. In those cases where 
the Federal Government is not a party to the proceeding, records may be 
disclosed if a subpoena has been signed by a judge;
    (9) Appropriate agencies, entities, and persons, to the extent 
necessary to secure information relevant to the CFPB's external affairs 
activities, including external contacts with the media, non-profits, 
academia, and the private sector;
    (10) Members of the media, federal, state, and local government 
officials or other recipients of the CFPB's external affairs 
communications to inform them about attendees and invited guests of the 
CFPB media events and press briefings; and
    (11) To the public, members of the media, federal, state, and local 
government officials, or other recipients of CFPB reports, viewers of 
the CFPB's Web site, blog postings, and other social media, and 
recipients of other public relations materials issued by the CFPB about 
the activities of the CFPB.

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Records are retrievable by the name of the individual or 
organization, date of event or date of received inquiry or request, or 
assigned file number, email address or by some combination thereof.

Safeguards:
    Access to electronic records is restricted to authorized personnel 
who have been issued non-transferrable access codes and passwords. 
Other records are maintained in locked file cabinets or rooms with 
access limited to those personnel whose official duties require access.

Retention and disposal:
    The CFPB will maintain electronic and paper records indefinitely 
until the National Archives and Records Administration (NARA) approves 
the CFPB's records disposition schedule.

System manager(s) and address:
    Consumer Financial Protection Bureau, Media Relations Officer, 1700 
G Street NW., Washington, DC 20552.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing in Title 
12, Chapter 10 of the CFR, ``Disclosure of Records and Information.'' 
Address such requests to: Chief Privacy Officer, Bureau of Consumer 
Financial Protection, 1700 G Street NW., Washington, DC 20552.

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Information in this system is obtained directly from the individual 
who is the subject of these records, and/or the agency or organization 
that the individual represents; and the CFPB staff involved in the 
external affairs operations.

Exemptions claimed for the system:
    None.

[FR Doc. 2012-23756 Filed 9-26-12; 8:45 am]
BILLING CODE 4810-AM-P
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