11186 Federal Register / Vol. 74, No. 49 / Monday, March 16, 2009 / Notices 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

The Report of Intent to Amend a 

System on Records Notice and an 

advance copy of the system notice have 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. 552a(r) (Privacy Act) and 

guidelines issued by OMB (65 FR 

77677), December 12, 2000. 

Approved: February 24, 2009. 

John R. Gingrich, 

Chief of Staff, Department of Veterans Affairs. 

Notice of Amendment of Systems of 

Records 

1. In the system identified as 

93VA131, ‘‘Gulf War Registry-VA’’, as 

set forth in the Federal Register, 69 FR 

2962 and last amended on Jan. 21, 2004. 

Two new routine uses are added as 

follows: 

93VA131 

SYSTEM NAME: 

Gulf War Registry-VA. 

* * * * * 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

* * * * * 

11. Disclosure to other Federal 

agencies may be made to assist such 

agencies in preventing and detecting 

possible fraud or abuse by individuals 

in their operations and programs. 

12. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

2. In the system identified as 

105VA131, ‘‘Agent Orange RegistryVA’’, as set forth in the Federal 

Register, 68 FR 75025 and last amended 

on Dec. 29, 2003. Two new routine uses 

are added as follows: 

105VA131 

SYSTEM NAME: 

Agent Orange Registry-VA. 

* * * * * 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

* * * * * 

10. Disclosure to other Federal 

agencies may be made to assist such 

agencies in preventing and detecting 

possible fraud or abuse by individuals 

in their operations and programs. 

11. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

3. In the system identified as 

108VA11S, ‘‘Spinal Cord DysfunctionRegistry (SCD–R)–VA’’, as set forth in 

the Federal Register 69 FR 35139, and 

last amended on June 23, 2004. Two 

new routine uses are added as follows: 

108VA11S 

SYSTEM NAME: 

Spinal Cord Dysfunction-Registry 

(SCD–R)–VA. 

* * * * * 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

* * * * * 

12. Disclosure to other Federal 

agencies may be made to assist such 

agencies in preventing and detecting 

possible fraud or abuse by individuals 

in their operations and programs. 

13. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise, 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosures by the Department 

to respond to a suspected or confirmed 

data breach, including the conduct of 

any risk analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724, as the terms are defined in 

38 U.S.C. 5727. 

[FR Doc. E9–5598 Filed 3–13–09; 8:45 am] 

BILLING CODE 8320–01–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs 

(VA). 

ACTION: Notice of establishment of a new 

system of records. 

Federal Register / Vol. 74, No. 49 / Monday, March 16, 2009 / Notices 11187 

SUMMARY: The Privacy Act of 1974 (5 

U.S.C. 552a(e)(4)) requires that all 

agencies publish in the Federal Register 

a notice of the existence and character 

of their systems of records. Notice is 

hereby given that the Department of 

Veterans Affairs (VA) is establishing a 

new system of records entitled 

‘‘Executive Veterans Affairs Contact 

Management System (Exec VA)—VA’’ 

(141VA005Q3). 

DATES: Comments on this new system of 

records must be received no later than 

April 15, 2009. If no public comment is 

received, the new system will become 

effective April 15, 2009. 

ADDRESSES: Written comments 

concerning the proposed new system of 

records may be submitted through 

www.Regulations.gov; by mail or hand 

delivery to the Director, Regulations 

Management (02REG), Department of 

Veterans Affairs, 810 Vermont Avenue, 

NW., Room 1068, Washington, DC 

20420; or by fax to (202) 273–9026; or 

e-mail to VAregulations@va.gov. All 

comments received will be available for 

public inspection in the Office of 

Regulation Policy and Management, 

Room 1063B, between the hours of 

8 a.m. and 4:30 p.m., Monday through 

Friday (except holidays). Please call 

(202) 461–4902 for an appointment. In 

addition, during the comment period, 

comments may be viewed online 

through the Federal Docket Management 

System (FDMS) at www.Regulations.gov. 

FOR FURTHER INFORMATION CONTACT: 

Director, Customer Relations & 

Executive Projects, Office of the 

Secretary, 810 Vermont Avenue, NW., 

Washington, DC 20420; (202) 273–4830; 

fax 202 273–4877. 

SUPPLEMENTARY INFORMATION:

I. Description of the Proposed System of 

Records 

The Department of Veterans Affairs 

(VA) receives and responds to numerous 

inquiries concerning benefits 

administered by the Department and 

other matters regarding veterans. These 

inquiries are received from veterans, 

their representatives, individuals and 

entities doing business with VA via the 

telephone. This information is collected 

and put into a Web-based 

communications system known as 

Executive Veterans Affairs Contact 

Management System (Exec VA)—VA. 

Information requested to process the 

inquiries may include the caller’s (and 

veteran’s, if applicable) name, address, 

phone number, claim number and 

Social Security number if provided by 

the caller. Callers are not required to 

provide personal or contact information; 

however, in some instances VA may 

need this information in order to 

respond to specific inquiries. The 

authority to maintain these records is 

title 38, United States Code, section 501. 

Exec VA is accessed through a 

secured Intranet Web site located on the 

VA network. A username and password 

are required to log into the system. Once 

an authorized user has successfully 

logged into the system, information 

gleaned from the caller is entered into 

a form and assigned to pre-established 

groups, of VA employees, representing 

VA staff offices, and VA’s three 

administrations: Veterans Health 

Administration (VHA); Veterans 

Benefits Administration (VBA); and 

National Cemetery Administration 

(NCA). The assigned person(s) receives 

an e-mail message notifying them of the 

inquiry being assigned to them. The 

Assignee then logs into the system and 

performs the required action, as dictated 

by the details of the issue, and closes 

the call. 

The details of the call, including the 

caller’s and veteran’s personally 

identifiable information (PII), are kept in 

a database located in Austin, Texas. 

This collection of data is used to better 

serve our veterans by providing a 

searchable history of their claims, 

requests, issues and complaints. 

II. Proposed Routine Use Disclosures of 

Data in the System 

We are proposing to establish the 

following Routine Use disclosures of 

information maintained in the system: 

1. VA may disclose information from 

the record of an individual to a 

congressional office in response to an 

inquiry made at the request of that 

individual. VA must be able to provide 

information about individuals to 

adequately respond to inquiries from 

Members of Congress at the request of 

constituents who have sought their 

assistance. 

2. VA may disclose information to 

individuals, organizations, private or 

public agencies, or other entities whom 

VA has a contract or agreement to 

perform such services as VA may deem 

practicable for the purposes of laws 

administered by VA, in order for the 

individual or entity with whom VA has 

an agreement or contract to perform the 

services of the contract or agreement. 

This routine use includes disclosures by 

the individual or entity performing the 

service for VA to any secondary 

individual or entity to perform an 

activity that is necessary for the 

individual or entity with whom VA has 

a contract or agreement to provide the 

service to VA. This routine use, which 

also applies to agreements that do not 

qualify as contracts defined by Federal 

procurement laws and regulations, is 

consistent with OMB guidance in OMB 

Circular A–130, App. I, paragraph 

5a(1)(b) that agencies promulgate 

routine uses to address disclosure of 

Privacy Act-protected information to 

contractors in order to perform the 

services contracts for the agency. 

3. VA may disclose information in 

this system to the Equal Employment 

Opportunity Commission when 

requested in connection with 

investigations of alleged or possible 

discriminatory practices, examination of 

Federal affirmative employment 

programs, or for other functions of the 

Commission as authorized by law or 

regulation. VA must be able to provide 

information to EEOC to assist it in 

fulfilling its duties to protect employees’ 

rights, as required by statute and 

regulation. 

4. VA may disclose to the Federal 

Labor Relations Authority, including its 

General Counsel, information related to 

the establishment of jurisdiction, the 

investigation and resolution of 

allegations of unfair labor practices, or 

information in connection with the 

resolution of exceptions to arbitration 

awards when a question of material fact 

is raised, in matters properly before the 

Federal Services Impasses Panel, and to 

investigate representation petitions and 

conduct or supervise representation 

elections. VA must be able to provide 

information to FLRA to comply with the 

statutory mandate under which it 

operates. 

5. VA may disclose information in 

this system to officials of the Merit 

Systems Protection Board, or the Office 

of the Special Counsel, when requested 

in connection with appeals, special 

studies of the civil service and other 

merit systems, review of rules and 

regulations, investigation of alleged or 

possible prohibited personnel practices, 

and such other functions, promulgated 

in 5 U.S.C. 1205 and 1206, or as may be 

authorized by law. VA must be able to 

provide information to MSPB to comply 

with the statutory mandate under which 

it operates. 

6. VA may disclose information 

identified in 5 U.S.C. 7114(b)(4) to 

officials of labor organizations 

recognized under 5 U.S.C. Chapter 71 

when relevant and necessary to their 

duties of exclusive representation 

concerning personnel policies, 

practices, and matters affecting working 

conditions. VA must be able to provide 

information to unions to assist them in 

advancing workers’ interests with 

respect to wages, benefits, and working 

conditions. The routine use does not 

provide any greater access to Privacy 

Act protected information under section 

11188 Federal Register / Vol. 74, No. 49 / Monday, March 16, 2009 / Notices 

7114(b) then the unions would have to 

the information if it was not protected 

by the Privacy Act. The routine use 

simply removes the Privacy Act as a bar 

to the disclosure of the information at 

the Agency’s discretion. 

7. VA may disclose information from 

this system of records to the National 

Archives and Records Administration in 

records management inspections 

conducted under title 44, U.S.C. NARA 

is responsible for archiving old records 

no longer actively used but which may 

be appropriate for preservation, and for 

the physical maintenance of the Federal 

government’s records. VA must be able 

to provide the records to NARA in order 

to determine the proper disposition of 

such records. 

8. VA may disclose on its own 

initiative any information in this 

system, except the names and home 

addresses of veterans and their 

dependents, which is relevant to a 

suspected or reasonably imminent 

violation of law, whether civil, criminal 

or regulatory in nature and whether 

arising by general or program statute or 

by regulation, rule or order issued 

pursuant thereto, to a Federal, State, 

local, tribal, or foreign agency charged 

with the responsibility of investigating 

or prosecuting such violation, or 

charged with enforcing or implementing 

the statute, regulation, rule or order. On 

its own initiative, VA may also disclose 

the names and addresses of veterans and 

their dependents to a Federal agency 

charged with the responsibility of 

investigating or prosecuting civil, 

criminal or regulatory violations of law, 

or charged with enforcing or 

implementing the statute, regulation, 

rule or order issued pursuant thereto. 

VA must be able to provide on its own 

initiative information that pertains to a 

violation of laws to law enforcement 

authorities in order for them to 

investigate and enforce those laws. 

Under 38 U.S.C. 5701(a) and (f), VA may 

only disclose the names and addresses 

of veterans and their dependents to 

Federal entities with law enforcement 

responsibilities. This is distinct from the 

authority to disclose records in response 

to a qualifying request from a law 

enforcement entity, as authorized by 

Privacy Act subsection 5 U.S.C. 

552a(b)(7). 

9. VA may disclose information in 

this system of records to the Department 

of Justice (DoJ), either on VA’s initiative 

or in response to DoJ’s request for the 

information, after either VA or DoJ 

determines that such information is 

relevant to DoJ’s representation of the 

United States or any of its components 

in legal proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

prior to disclosure that disclosure of the 

records to the Department of Justice is 

a use of the information contained in 

the records that is compatible with the 

purpose for which VA collected the 

records. VA, on its own initiative, may 

disclose records in this system of 

records in legal proceedings before a 

court or administrative body after 

determining that the disclosure of the 

records to the court or administrative 

body is a use of the information 

contained in the records that is 

compatible with the purpose for which 

VA collected the records. VA must be 

able to provide information to DoJ in 

litigation where the United States or any 

of its components is involved and has 

an interest. 

10. VA may, on its own initiative, 

disclose any information or records to 

appropriate agencies, entities, and 

persons when (1) VA suspects or has 

confirmed that the integrity or 

confidentiality of information in the 

system of records has been 

compromised; (2) the Department has 

determined that as a result of the 

suspected or confirmed compromise 

there is a risk of embarrassment or harm 

to the reputations of the record subjects, 

harm to economic or property interests, 

identity theft or fraud, or harm to the 

security, confidentiality, or integrity of 

this system or other systems or 

programs (whether maintained by the 

Department or another agency or entity) 

that rely upon the potentially 

compromised information; and (3) the 

disclosure is to agencies, entities, or 

persons whom VA determines are 

reasonably necessary to assist or carry 

out the Department’s efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. This routine use 

permits disclosure that is required by 

the Memorandum from the Office of 

Management and Budget (M–07–16), 

dated May 22, 2007, of all systems of 

records of all federal agencies. Further, 

the disclosure allows VA to respond to 

a suspected or confirmed data breach, 

including the conduct of any risk 

analysis or provision of credit 

protection services as provided in 38 

U.S.C. 5724 and 5727. 

11. VA may disclose information in 

this system of records to another Federal 

agency; either on VA’s initiative or in 

response to a request from another 

Federal agency for the information after 

VA determines that such information is 

relevant to that Federal agency’s 

mission. VA must be able to assist other 

Federal agencies in carrying out their 

operational missions and programs. 

III. Compatibility of the Routine Uses 

The Privacy Act permits disclosure of 

information about individuals without 

their consent for a routine use when the 

information will be used for a purpose 

that is compatible with the purpose for 

which the information is collected. In 

all of the routine use disclosures 

described above, either the recipient of 

the information will use the information 

in connection with a matter relating to 

one of VA’s programs; to provide a 

benefit to VA; or because disclosure is 

required by law. 

The Report of Intent to Publish a New 

System of Records Notice and an 

advance copy of the system notice has 

been sent to the appropriate 

Congressional committees and to the 

Director of the Office of Management 

and Budget (OMB) as required by 5 

U.S.C. 552a(r) (Privacy Act), as 

amended, and guidelines issued by 

OMB (65 FR 77677), December 12, 2000. 

Approved: February 24, 2009. 

John R. Gingrich, 

Chief of Staff, Department of Veterans Affairs. 

141VA005Q3 

SYSTEM NAME: 

Executive Veterans Affairs Contact 

Management System (Exec VA)—VA. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

The primary location of Exec VA 

application and database is at the 

Corporate Data Center Operations 

(CDCO), 1615 Woodward Street, Austin, 

Texas 78772. Some copies of electronic 

records and paper records may be 

available at various Department of 

Veterans Affairs (VA) offices where a 

matter has been referred for action. 

Additionally, copies of records in this 

system of records may be stored at 

various VA back up sites, including, 

Hines, Ill. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

The category of the individuals 

covered by the Exec VA database 

encompasses veterans, their 

dependents, representatives, 

beneficiaries, and others contacting VA 

on veterans’ issues. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records are maintained in electronic 

and paper form depending on the nature 

of the materials received, background 

information compiled, and/or response 

sent. Each may include the names, 

Social Security numbers, mailing 

addresses, telephone numbers, and 

Federal Register / Vol. 74, No. 49 / Monday, March 16, 2009 / Notices 11189 

other personal identifiers routinely 

required to identify a correspondent or 

subject. Other record items maintained 

may include personal facts about 

medical, financial, or memorial benefits 

related to the correspondent, veteran, 

dependent or beneficiary. Internal VA 

records may include (but are not limited 

to) VA administrative, financial and 

personnel information. Records may 

include scanned document, letter, email, fax, Internet document, tracking 

sheet, note, and documentation of a 

telephone call and/or of a meeting with 

an individual. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3501, Note; Pub. L. 107– 

347, sec. 206(d); Note; 5 U.S.C. 301, and 

553. 

PURPOSE: 

The Exec VA is a contact management 

system designed to track issues from 

veterans, others acting on their behalf, 

and others seeking information 

regarding veterans’ issues. Initial 

contact may come from calls placed to 

a VA call center, telephone inquiries 

received at a VA office, or other medium 

including fax, e-mail, or information 

received at http://www.va.gov. The Exec 

VA system is designed to provide a onestop repository for veterans’ issues. 

Upon receipt of an inquiry, pertinent 

information is entered into Exec VA. 

The system provides access controls 

maintaining the integrity and 

confidentiality of the contact 

management system. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PUROSES OF SUCH USES: 

1. VA may disclose information from 

the record of an individual to a 

congressional office in response to an 

inquiry made at the request of that 

individual. 

2. VA may disclose information to 

individuals, organizations, private or 

public agencies, or other entities whom 

VA has a contract or agreement to 

perform such services as VA may deem 

practicable for the purposes of laws 

administered by VA, in order for the 

individual or entity with whom VA has 

an agreement or contract to perform the 

services of the contract or agreement. 

3. VA may disclose information in 

this system to the Equal Employment 

Opportunity Commission when 

requested in connection with 

investigations of alleged or possible 

discriminatory practices, examination of 

Federal affirmative employment 

programs, or for other functions of the 

Commission as authorized by law or 

regulation. 

4. VA may disclose to the Federal 

Labor Relations Authority, including its 

General Counsel, information related to 

the establishment of jurisdiction, the 

investigation and resolution of 

allegations of unfair labor practices, or 

information in connection with the 

resolution of exceptions to arbitration 

awards when a question of material fact 

is raised, in matters properly before the 

Federal Services Impasses Panel, and to 

investigate representation petitions and 

conduct or supervise representation 

elections. 

5. VA may disclose information in 

this system to officials of the Merit 

Systems Protection Board, or the Office 

of the Special Counsel, when requested 

in connection with appeals, special 

studies of the civil service and other 

merit systems, review of rules and 

regulations, investigation of alleged or 

possible prohibited personnel practices, 

and such other functions, promulgated 

in 5 U.S.C. 1205 and 1206, or as may be 

authorized by law. 

6. VA may disclose information 

identified in 5 U.S.C. 7114(b)(4) to 

officials of labor organizations 

recognized under 5 U.S.C. Chapter 71 

when relevant and necessary to their 

duties of exclusive representation 

concerning personnel policies, 

practices, and matters affecting working 

conditions. 

7. VA may disclose information from 

this system of records to the National 

Archives and Records Administration 

(NARA) in records management 

inspections conducted under title 44, 

U.S.C. NARA is responsible for 

archiving old records no longer actively 

used but which may be appropriate for 

preservation, and for the physical 

maintenance of the Federal 

government’s records. 

8. VA may disclose on its own 

initiative any information in this 

system, except the names and home 

addresses of veterans and their 

dependents, which is relevant to a 

suspected or reasonably imminent 

violation of law, whether civil, criminal 

or regulatory in nature and whether 

arising by general or program statute or 

by regulation, rule or order issued 

pursuant thereto, to a Federal, State, 

local, tribal, or foreign agency charged 

with the responsibility of investigating 

or prosecuting such violation, or 

charged with enforcing or implementing 

the statute, regulation, rule or order. On 

its own initiative, VA may also disclose 

the names and addresses of veterans and 

their dependents to a Federal agency 

charged with the responsibility of 

investigating or prosecuting civil, 

criminal or regulatory violations of law, 

or charged with enforcing or 

implementing the statute, regulation, 

rule or order issued pursuant thereto. 

9. VA may disclose information in 

this system of records to the Department 

of Justice (DoJ), either on VA’s initiative 

or in response to DoJ’s request for the 

information, after either VA or DoJ 

determines that such information is 

relevant to DoJ’s representation of the 

United States or any of its components 

in legal proceedings before a court or 

adjudicative body, provided that, in 

each case, the agency also determines 

prior to disclosure that disclosure of the 

records to the Department of Justice is 

a use of the information contained in 

the records that is compatible with the 

purpose for which VA collected the 

records. VA, on its own initiative, may 

disclose records in this system of 

records in legal proceedings before a 

court or administrative body after 

determining that the disclosure of the 

records to the court or administrative 

body is a use of the information 

contained in the records that is 

compatible with the purpose for which 

VA collected the records. 

10. VA may disclose information in 

this system of records to another Federal 

agency; either on VA’s initiative or in 

response to a request from another 

Federal agency for the information after 

VA determines that such information is 

relevant to that Federal agency’s 

mission. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

The Exec VA database will not 

disclose information to any consumer 

reporting agency from this system of 

record. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Exec VA data is regularly backed up 

and stored at the Corporate Data Center 

Operations (CDCO). A copy of the 

regular backups is securely transported 

and stored in a controlled storage 

facility at Hines, Illinois. 

RETRIEVABILITY: 

Records are retrieved by various data 

elements and key word searches, among 

which are by: Name, Number, Call#, 

Priority, Status, Subject, Address, Call 

Type, History, Claim#, SSN, Country, 

State, VISN, Phone, Date, time, group, 

and Call Range. 

SAFEGUARDS: 

The Exec VA is accessible by 

authorized VA personnel only with a 

user ID and a password that can be 

authenticated. Staff of the CDCO 

11190 Federal Register / Vol. 74, No. 49 / Monday, March 16, 2009 / Notices 

performs backups for the Exec VA 

Application Server and the Oracle 

Database Server, respectively, according 

to the following schedule: 

• Incremental data backups on a daily 

basis; and 

• Full data backups on a weekly 

basis. 

RETENTION AND DISPOSAL: 

Records will be maintained and 

disposed of, in accordance with records 

disposition authority, approved by the 

Archivist of the United States. 

SYSTEM MANAGER(S) AND ADDRESSES: 

Director, Customer Relations & 

Executive Projects, Office of the 

Secretary, 810 Vermont Ave., NW., 

Washington, DC 20420; (202) 273–4830. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether this System of Records contains 

information, about them, should address 

written inquiries to the Office of 

Secretary (00), Department of Veterans 

Affairs, 810 Vermont Ave., NW., 

Washington, DC 20420. Requests should 

contain the full name, address and 

telephone number of the individual 

making the inquiry. 

RECORD ACCESS PROCEDURE: 

Individuals seeking to access or 

contest the contents of records, about 

themselves, contained in this System of 

Records should address a written 

request, including full name, address 

and telephone number to the Office of 

Secretary (00), Department of Veterans 

Affairs, 810 Vermont Ave., NW., 

Washington, DC 20420. 

CONTESTING RECORD PROCEDURE: 

(See Record Access Procedure above.) 

RECORD SOURCE CATEGORIES: 

Individuals who contact VA via the 

VA Web site at http://www.va.gov or by 

using a VA call center include veterans, 

veterans’ family members and/or their 

representatives, government employees 

(Federal, State and local), realtors and 

home buyers, small business owners, 

vendors, funeral directors, clinicians, 

teachers, researchers, employees of 

veterans’ service organizations, member 

of the public and all other individuals 

and representatives of organizations. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

No exemptions claimed for this 

system. 

[FR Doc. E9–5599 Filed 3–13–09; 8:45 am] 

BILLING CODE 8329–01–P 

DEPARTMENT OF VETERANS 

AFFAIRS 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of Veterans Affairs. 

ACTION: Notice of publication of new 

system of records. 

SUMMARY: The Privacy Act of 1974 (5 

U.S.C. Section 552a) requires that all 

agencies publish in the Federal Register 

a notice of the existence of and 

character of their systems of records. 

Notice is hereby given that the 

Department of Veterans Affairs (VA) is 

adding a new system records entitled 

‘‘Inspector General Oversight Data 

Extracts—VA,’’ (154VA53C). 

DATES: Comments on this new system of 

records must be received not later than 

April 15, 2009. If no public comment is 

received, the amended system will 

become effective April 15, 2009. 

ADDRESSES: Written comments may be 

submitted through http:// 

www.Regulations.gov; by mail or handdelivery to the Director, Regulations 

Management (02REG), Department of 

Veterans Affairs, 810 Vermont Ave., 

NW., Room 1068, Washington, DC 

20420; or by fax to (202) 273–9026. 

Copies of comments received will be 

available for public inspection in the 

Office of Regulation Policy and 

Management, Room 1063B, between the 

hours of 8 a.m. and 4:30 p.m. Monday 

through Friday (except holidays). Please 

call (202) 461–4902 for an appointment. 

In addition, during the comment period, 

comments may be viewed online 

through the Federal Docket Management 

System (FDMS). 

FOR FURTHER INFORMATION CONTACT: 

Timothy J. McGrath, Attorney Advisor, 

Department of Veterans Affairs, Office 

of Inspector General (50C), 810 Vermont 

Avenue, NW., Washington, DC 20420; 

or fax comments to (202) 565–8667; or 

e-mail comments to 

timothy.mcgrath@va.gov. 

SUPPLEMENTARY INFORMATION: 

I. Description of the Proposed System of 

Records 

The ‘‘Inspector General Oversight 

Data Extracts—VA’’ system of records is 

a collection of data, and extracts of data 

utilized by the Department of Veterans 

Affairs, Office of Inspector General 

(OIG) in performing its statutory 

mission under title 5 U.S.C. App. 3. 

The OIG’s mission is to detect and 

deter fraud, waste, abuse, and 

mismanagement of operations in the 

Department of Veterans Affairs. The OIG 

accomplishes that mission through 

various operational means including 

criminal investigations, audits, 

healthcare inspections, and other 

administrative reviews. OIG 

components may use various databases 

or extracts of those databases in 

furtherance of their investigation, 

project or review. 

The database extracts are provided 

from master databases under the 

jurisdiction of the Department of 

Veterans Affairs, including, but not 

limited to, the Veterans Benefits 

Administration, Veterans Health 

Administration, and the National 

Cemetery Administration. Data extracts 

may also be from databases provided by 

the Department of Defense as well as 

other Federal and State agencies. When 

an OIG component begins an 

investigation, project, or review that 

requires the use or analysis of a 

particular database, the OIG Data 

Analysis Division (53CT) at the 

Consolidated Franchise Data Center in 

Austin, Texas will prepare an 

appropriate extract from a master 

database. To the fullest extent possible, 

the OIG component will use only the 

minimum amount of information 

required for the investigation, project or 

review. In appropriate cases, the Data 

Analysis Division will remove any 

personal identifying information before 

forwarding the data extract. This policy 

is designed as a security measure to 

control the type and amount of data 

being used and worked on. 

These data extracts contain personal 

identifiers (e.g., social security numbers 

and military service numbers, etc.), 

residential and professional contact data 

(e.g., address and telephone numbers, 

etc.), population demographics (e.g., 

gender and zip codes, etc.), military 

service-related data (e.g., branch of 

service and service dates, etc.), 

financial-related data (e.g., amount of 

historic benefit payments, etc.), claims 

processing codes and information (e.g., 

disability compensation and pension 

award codes, etc.), and other VA and 

non-VA Federal information. 

The information is retrievable by 

name, social security number, military 

service number, claim or file number, 

non-VA Federal benefit identifiers, and 

other personal identifiers. 

Consequently, a Privacy Act system of 

records must be established in order to 

protect this information. 

II. Proposed Routine Use of Disclosures 

of Data in the System 

VA is proposing to establish the 

following routine use disclosures of the 

information that will be maintained in 

the system.