NOTICE TO BIDDERS

INVITATION TO BID

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

Sealed bids will be received by the Purchasing Manager, City of Lakeland, Florida 1140 East Parker 

Street, Lakeland, Florida 33801 until 3:00 p.m. – Wednesday – September 23, 2015. Bids received 

after this specified time and date will not be considered. The sealed bids will be publicly opened and read 

aloud on the same date and time in the office of the Purchasing Manager for the following:

Bid Documents may be accessed by visiting our Website at 

http://www.lakelandgov.net/purchasing or by contacting the City of Lakeland 

Purchasing Division @ (863) 834-6780. Bid Documents are Required for Bid 

Submittal. Any Bidder that Does Not Have a City of Lakeland Oracle iSupplier 

Number Should Visit the Above Website and Register as an Oracle Supplier.

THE SERVICES OF A QUALIFIED AND EXPERIENCED VENDOR TO PROVIDE 

REPLACEMENT SCR CATALYST MODULES FOR ONE (1) CATALYST LAYER PER 

EXISTING SELECTIVE CATALYTIC REDUCTION (SCR) REACTOR. THERE ARE TWO 

(2) SCR REACTORS, SO TWO (2) REPLACEMENT LAYERS WILL BE REQUIRED. 

VENDOR SHALL FABRICATE, FURNISH AND DELIVER THESE MODULES FOB 

JOBSITE TO THE MCINTOSH POWER PLANT (JOBSITE). INSTALLATION WILL BE 

SELF-PERFORMED BY OWNER. VENDOR SHALL PROVIDE TECHNICAL ASSISTANCE 

DURING INSTALLATION, START-UP AND TESTING IF REQUESTED. THE BIDS 

SUBMITTED AND THE CONTRACT, IF AWARDED, SHALL BE IN COMPLETE 

ACCORDANCE WITH, WITHOUT LIMITATION, THIS INVITATION TO BID, 

SPECIFICATION NO. SPC15015, ALL CODES, REQUIREMENTS AND REGULATIONS 

REFERENCED THEREIN.

Questions regarding this invitation to bid should be in writing and should reference the above Bid 

number. Submit all questions to Mrs. Tara Walls, Senior Purchasing Agent, via e-mail at

purch@lakelandgov.net or fax (863) 834-6777.
CLARIFICATION OF DOCUMENTATION

Bidders requiring clarification or having a dispute with these documents must advise the City Purchasing Division 

the nature of the required clarification or basis of the dispute, in writing, no later than September 11, 2015. If no

written contact has been made by this specified date, the Bidder waives the right to any future consideration and 

accepts the documents as published and/or revised by the City. Note: Any use of brand names (manufacturer) in 

this invitation and specification is for Bidder convenience only and shall not limit this offering. Equal or better 

equipment and alternate bids may be given consideration.

FLORIDA PUBLIC RECORDS LAW

Bidder’s submittal information shall be subject to Chapter 119, Florida Statutes, generally known as the “Florida 

Public Records Law.” This statute provides that all documents, papers, records and similar material produced or 

received by an agency or political subdivision of the State are subject to public inspection and review under 

reasonable conditions and at reasonable times. Accordingly, unless specifically exempted by law, all bids and 

materials received with bids, marketing information, quotations, proposals, specifications, correspondence, forms, 

contracts, bonds, financial statements, prospectus, corporate resumes, product summaries, lab reports, inspection 

and test reports and any other such material will be considered a matter of public record. The City and its staff 

cannot regard any document, information or data as proprietary or confidential unless so advised by the City 

Attorney. 

Additionally, should a Contractor enter into an Agreement with the City, the Contractor shall comply with Florida 

Statute Chapter 119, the Florida Public Records Act as it relates to records kept and maintained by Contractor in 

performance of services pursuant to this Agreement. In accordance with Florida Statute § 119.0701, Contractor 

shall be required to provide public access to such records at a cost that does not exceed the statutory requirements 

or as otherwise provided by law. In the event any such records are exempt or confidential from public records 

disclosure Contractor shall ensure that those records are not disclosed except as authorized by law. Contractor 

shall meet all requirements for retaining public records and shall transfer at no cost to the City, all public records 

in possession of the Contractor upon termination of the Agreement and destroy duplicate public records that are 

exempt or confidential and exempt from public records disclosure requirements. All records stored electronically 

must be provided to the City in a format that is compatible with the information technology system of the City.

EXPARTE COMMUNICATION

Please note that to insure the proper and fair evaluation of a bid, the City of Lakeland prohibits exparte 

communication (i.e., unsolicited) initiated by the Bidder to the City Official or Employee evaluating or 

considering the bids prior to the time a bid decision has been made. Communication between Bidder and the City 

will be initiated by the appropriate City Official or Employee in order to obtain information or clarification 

needed to develop a proper and accurate evaluation of the bid. Exparte communication may be grounds for 

disqualifying the offending Bidder from consideration or award of the bid then in evaluation or any future bid.

PUBLIC ENTITY CRIMES

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime 

may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a 

contract with a public entity for the construction or repair of a public building or public work, may not submit bids on 

leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, 

or consultant under a contract with any public entity, and may not transact business with any public entity in excess of 

the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date 

of being placed on the convicted vendor list.

DRUG-FREE WORKPLACE CERTIFICATION

By submitting a bid in response to this Invitation to Bid, you are certifying that your company is a drug-free 

workplace in accordance with Florida Statute 287.087.
CONFLICT OF INTEREST / STATEMENT OF NON-COLLUSION

The award hereunder is subject to Chapter 112, Florida Statutes. All respondents must disclose with their bid the 

name of any officer, director, or agent who is also an employee of the City of Lakeland. Further, all respondents must 

disclose the name of any City of Lakeland employee who owns, directly or indirectly, an interest of five percent (5%) 

or more of the respondent’s firm or any of its branches.

The respondent shall certify that he/she has not, either directly or indirectly, entered into any agreement, 

participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection 

with the bid and that the respondent is not financially interested in, or otherwise affiliated in a business way with 

any other respondent on the same land or improvements.

INSURANCE AND SAFETY REQUIREMENTS

All insurance shall be secured from or countersigned by an agent or surety company recognized in good standing 

and authorized to do business in the State of Florida.

The Contractor shall, within ten (10) days of notification of award and prior to commencement of work, take 

out and maintain in full force and effect minimum insurance coverage as specified in the attached 

requirements. This insurance shall remain in force and effect throughout the duration of the contract.

A certificate of existing insurance coverage should be submitted with the bid as proof of insurability. If the 

current coverage does not meet the bid requirements then the Bidder should request an affidavit of insurability 

from the Bidder’s insurance agent that certifies the requirements can and will be met. Failure to provide adequate 

insurance coverage may be cause for disqualification as non-responsive to the bid requirements.

The Contractor agrees to accept and abide by the City of Lakeland safety regulations in complete accordance with 

the attached requirements.

INDEMNIFICATION AGREEMENT

The Contractor agrees to indemnify and hold harmless the City of Lakeland in complete accordance with the 

attached requirements. This agreement shall be signed, notarized and returned with the bid submittal. Failure to 

provide the Hold Harmless Indemnification Agreement may be cause for disqualification as non-responsive to the 

bid requirements.

ADDENDA

It is the Bidder’s responsibility to contact the Purchasing Division prior to submitting a bid to ascertain if any addenda 

have been issued, to obtain all such addenda and return executed addenda with the bid.

The failure of a Bidder to submit acknowledgement of any addenda that affects the bid price(s) may be considered 

an irregularity and may be cause for rejection of the bid.

TERMS AND CONDITIONS OF AGREEMENT

A copy of the agreement to be entered into with the successful bidder is included with this bid as Attachment “A”, 

should the City require such.
ORACLE iSUPPLIER AND SOURCING

In addition to accepting ‘hard copy’ competitive sealed bids, proposals and qualifications, the City of Lakeland 

uses Oracle’s iSupplier and Sourcing to administer the competitive solicitation process, including but not limited 

to soliciting quotes, sealed bids, proposals, and qualifications, issuing addenda, posting results and issuing 

notification of an intended decision. Bidders are strongly encouraged to familiarize themselves well in advance of 

their intention of submitting a proposal to ensure familiarity with the use of Oracle iSupplier and Sourcing. The 

City shall not be responsible for a Bidder’s inability to submit a proposal by the end date and time for any reason, 

including issues arising from the use of Oracle iSupplier and Sourcing.

It is the sole responsibility of the Bidder to ensure that their response is submitted electronically through Oracle 

Sourcing, and hard copies reach the Purchasing Manager, City of Lakeland, Florida, 1140 E. Parker St., Lakeland, 

Florida 33801, no later than the time and date specified in this solicitation.

BID SUBMITTAL

An original and four (4) copies (collated in sets) of the bid form supplied by the City of Lakeland and all 

required bid submittal data including any Bidder generated specifications, drawings, etc., shall be enclosed within 

a sealed envelope with the words, “Sealed Bid No. 5266A – Unit 3 SCR Catalyst Layer Replacement” and the 

Bidder’s name and address clearly shown on the outside thereof. Submittals received with less than five (5) 

total copies or not submitted on the City of Lakeland Bid Sheets may be disqualified as non-responsive.

Mailed bids must be received in the office of the Purchasing Manager not later than the time set forth for bid 

opening. The City of Lakeland, Florida will not be responsible for any lost or late arriving bids sent via the U.S. 

Postal Service or other delivery services.

The City of Lakeland at its sole discretion reserves the right to waive technicalities or irregularities, to 

reject any or all bids, and/or to accept that bid which is in the best interest of the City. The award of this 

bid, if made, may be based on considerations other than total cost and may be awarded based on various 

considerations, including, without limitation; Bidder’s experience and/or qualifications, past experience, 

administrative cost, standardization, technical evaluation and oral and/or written presentations as required. The 

City reserves the right to accept all or part, or to decline the whole, and to award this bid to one (1) Bidder. There 

is no obligation to buy. The bid, if awarded, will be in the judgement of the City the most responsive to the City’s 

needs. The City of Lakeland encourages the use of minority and women-owned businesses as subcontractors or 

in joint venture arrangements. The City is authorized by Resolution No. 3634 to give preference to local persons, 

firms or corporations, in an amount of two percent (2%) not to exceed $10,000 of the bid price. 

City of Lakeland, Florida

Mark D. Raiford, CPPB

Purchasing Manager

Attach.

TTW/tw

Cc: Sharif Ghorab

 File
BID SHEET:

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

THIS BID SHALL BE VALID FOR SIXTY (60) DAYS FROM DATE OF OPENING

Company Name ______________________________________________________________________________

Company Address ____________________________________________________________________________

City _____________________________________ State _______________________ Zip ________________

Telephone (______) _____________________________ Fax (______) ________________________________

E-Mail Address ________________________________________________________________________________

The following bid is in strict accordance with the City of Lakeland Invitation to Bid No. 5266A, dated 

September 1, 2015 and all attachments referenced therein.

This bid shall contain Total Firm Prices as outlined in Specification No. SPC15015.

A. Total Firm Bid Price for Option #1 – Furnish and Deliver FOB Jobsite all SCR NOx Catalyst Modules

Only as Outlined in Section 2.0, 3.0 and all other Sections of the Attached Specification No. SPC15015:

$ ______________________

Written Out ___________________________________________________________________ Dollars

OPTION #1 BREAK-OUT PRICING:

A.1 Total Firm Break-Out Price for All Catalyst Modules: $ ______________________

A.2 Total Firm Break-Out Price for Unit Cost of One (1) Catalyst Module:

$ ______________________ / Ea.

A.3 Total Firm Break-Out Price for All Related Equipment for All Modules:

$ ______________________

A.4 Total Firm Break-Out Price for Freight from Points of Shipment to Jobsite:

$ ______________________

B. Total Firm Bid Price for Option #2 – Furnish and Deliver FOB Jobsite all Combination Catalyst (SCR 

NOx and Mercury Oxidation) Modules as Outlined in Section 2.0, 3.0 and all other Sections of the 

Attached Specification No. SPC15015: (if offered)

$ ______________________

Written Out ___________________________________________________________________ Dollars

Bid Sheet continued on the next page:
BID SHEET CONTINUED:

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

OPTION #2 BREAK-OUT PRICING:

B.1 Total Firm Break-Out Price for All Catalyst Modules: $ ______________________

B.2 Total Firm Break-Out Price for Unit Cost of One (1) Catalyst Module:

$ ______________________ / Ea.

B.3 Total Firm Break-Out Price for All Related Equipment for All Modules:

$ ______________________

B.4 Total Firm Break-Out Price for Freight from Points of Shipment to Jobsite:

$ ______________________

C. Please Provide Billing Rates Per Hour for Optional Installation and/or Startup Support:

$ _____________________ / Hr.

D. Total Amount Requested for Acceptance of the City of Lakeland Indemnification Agreement: 

(Minimum amount shall be $100.00).

$ ______________________

Written Out ___________________________________________________________________ Dollars

E. Total Amount Requested for any Additional Cost of the Insurance as Required for this Bid:

$ ______________________

Written Out ___________________________________________________________________ Dollars

F. Additional Materials Over and Above the Written Scope of Work shall be Billed at Cost Plus ________ 

Percent (%) and Substantiated with Paid Invoices.

Note: The cost plus material rate will only be utilized for materials purchased outside of the written 

scope of work and Owner approved in writing prior to ordering.

Bid Sheet continued on the next page:
BID SHEET CONTINUED:

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

G. Please List a Minimum of Three (3) Projects that Your Company has Successfully Completed Within 

the Past Three (3) Years, in an Operating Power Plant, which are of Equal Size, Scope, Magnitude and 

Complexity as the Project to be Done for the City of Lakeland. This List shall be Specifically Prepared 

for this Bid Submittal and Should Include the Name of the Entity and the Name and Telephone 

Number of a Responsible Individual Qualified to Respond to Questions Concerning Your Company’s 

Abilities, Costs, Schedules, Etc. Note: Prior successful accomplishment of such equal work will be a 

consideration in determining whether the Bidder is qualified to perform the work specified herein.

 Company Name Contact Person Telephone No.

 1. __________________________________ _________________________________ _________________

 2. __________________________________ _________________________________ _________________

 3. __________________________________ _________________________________ _________________

H. Please State the Name, Address and Telephone Number of the Branch Office that Serves the 

Lakeland, Florida Area where Technical Expertise is Available:

 Name Address Telephone No.

 ________________________________ _______________________________________ ________________

I. Rates for Each Classification of Labor (Shall be listed below): 

Note: These rates will only be utilized for work outside of the written scope of work that has been 

Owner approved in writing prior to commencement.

 Classification Straight Time Overtime

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

 ____________________________________ $ _______________ /hr. $ _______________ /hr.

Bid Sheet continued on the next page:
BID SHEET CONTINUED:

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

J. Please List All Anticipated Subcontractors:

 Name of Firm Address and Telephone Type of Craft

 __________________________ ________________________________________________ _____________

 __________________________ ________________________________________________ _____________

 __________________________ ________________________________________________ _____________

 __________________________ ________________________________________________ _____________

 __________________________ ________________________________________________ _____________

K. As a Responsive Bidder I Have Attached All Required Data as Requested in the Attached Specification 

No. SPC15015: ______ Yes ______ No _____________________________________________________

 ________________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Note: If “No” is checked please explain: Failure to comply with specification requirements may be 

cause for bid disqualification.

L. Please List Any and All Exceptions or Clarifications to this Bid or the Referenced Specification: Note: 

Failure to note any exceptions or clarifications shall be construed as a total compliance Statement. ___

_________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

________________________________________________________________________________________

 Please indicate if an additional sheet of clarifications or exceptions is attached: ______ Yes ______ No

Bid Sheet continued on the next page:
BID SHEET CONTINUED:

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

M. Schedule

Option 1: Work can be started in ______ calendar day(s) after notification of award.

Work can be completed in ______ days after commencement.

Submit Drawings to Owner for review & approval in ______ calendar days after award

Submit O&M manual to Owner for review & approval in ______ calendar days after award

Fabricate all Catalyst Modules in ______ days after award

Dates for Each Set of Replacement Modules and Related Equipment will Arrive On-Site 

from First to Final Delivery ____________________________________________

Option 2: Work can be started in ______ calendar day(s) after notification of award.

Work can be completed in ______ days after commencement.

Submit Drawings to Owner for review & approval in ______ calendar days after award

Submit O&M manual to Owner for review & approval in ______ calendar days after award

Fabricate all Catalyst Modules in ______ days after award

Dates for Each Set of Replacement Modules and Related Equipment will Arrive On-Site 

from First to Final Delivery ____________________________________________

Terms of Payment Offered ______________________________________________________________________

Note: Payment shall be made within forty-five (45) days of receipt of invoice in accordance with Florida 

Statute §218.74, the Local Government Prompt Payment Act. 

Bid Sheet continued on the next page:
BID SHEET CONTINUED:

UNIT 3 SCR CATALYST LAYER REPLACEMENT

At the

MCINTOSH POWER PLANT

September 1, 2015

BID NO. 5266A

“I hereby certify that I understand and am aware that the City of Lakeland, at its sole discretion, reserves 

the right to waive technicalities or irregularities, to reject any or all bids, and/or to accept that bid which is 

in the best interest of the City. The award of this bid, if made, may be based on considerations other than total 

cost and may be awarded based on various considerations, without limitation; Bidder’s experience and/or 

qualifications, past experience, administrative cost, standardization, technical evaluation and oral and/or written 

presentations as required. The City reserves the right to accept all or part, or to decline the whole, and to award 

this bid to one (1) Bidder. There is no obligation to buy. The bid, if awarded, will be in the judgement of the City 

the most responsive to the City’s needs. The City of Lakeland encourages the use of minority and women-owned 

businesses as subcontractors or in joint venture arrangements. The City is authorized by Resolution No. 3634 to 

give preference to local persons, firms or corporations, in an amount of two percent (2%) not to exceed $10,000 

of the bid price.”

________________________________________________

Company Name

____________________________________ ________________________________

 Authorized Signature Date Signed 

____________________________________ ________________________________

 Name of Contact for Questions Telephone No. of Contact 

 (Please Print)
SPECIFICATION NO. 15015

FOR

UNIT 3 SCR CATALYST LAYER REPLACEMENT

AT THE

MCINTOSH POWER PLANT

PREPARED BY:

PRODUCTION ENGINEERING DIVISION

DEPARTMENT OF ELECTRIC UTILITIES

CITY OF LAKELAND

LOG OF REVISIONS

REV. NO. DESCRIPTION OF CHANGES DATE APPROVED BY

 0 Issued for Bid 08-19-2015 SSG 
Specification No. 15015 Rev. 0 08/19/15 Page i

TABLE OF CONTENTS

SECTION 1.0 DEFINITIONS .............................................................................................1

SECTION 2.0 DESCRIPTION OF WORK.........................................................................1

2.1 SCOPE OF WORK..............................................................................................1

2.2 SCHEDULE.........................................................................................................2

SECTION 3.0 TECHNICAL REQUIREMENTS................................................................3

3.1 UNIT 3 DESCRIPTION AND SCR BACKGROUND INFORMATION ...........3

3.2 REPLACEMENT SCR CATALYST MODULES...............................................3

SECTION 4.0 DEFINITION OF RESPONSIBILITIES ......................................................8

4.1 VENDOR'S RESPONSIBILITIES.......................................................................8

4.2 GENERAL RESPONSIBILITIES OF THE OWNER..........................................8

SECTION 5.0 VENDOR SERVICES..................................................................................9

5.1 PACKAGING......................................................................................................9

5.2 PROTECTION – PURCHASED EQUIPMENT..................................................9

5.3 ACCEPTANCE OF EQUIPMENT....................................................................10

5.4 PERFORMANCE TESTS..................................................................................10

5.5 SHIPMENTS FOR INSTALLATION BY OWNER .........................................10

5.6 IDENTIFICATION............................................................................................12

5.7 SPARE PARTS..................................................................................................13

5.8 SERVICE...........................................................................................................13

5.9 INSTRUCTION, OPERATION, AND MAINTENANCE (IOM) 

MANUALS ................................................................................................13

5.10 DRAWINGS......................................................................................................13

5.11 DOCUMENT DISTRIBUTION ........................................................................13

SECTION 6.0 BID PREPARATION.................................................................................14

6.1 BIDDER'S QUALIFICATIONS.......................................................................14

6.2 BID INSTRUCTIONS.......................................................................................14

6.3 BID ADDENDA................................................................................................16

6.4 OPTIONAL SITE VISIT ...................................................................................16

6.5 PLACEMENT OF ORDER...............................................................................16

6.6 POST-BID MEETING.......................................................................................16

6.7 COMPATIBILITY WITH JOBSITE CONDITIONS ........................................16

6.8 ACCEPTANCE OF BID....................................................................................16
Specification No. 15015 Rev. 0 08/19/15 Page ii

SECTION 7.0 GENERAL PROVISIONS .........................................................................17

7.1 FORM OF AGREEMENT.................................................................................17

7.2 CHANGE ORDERS ..........................................................................................17

7.3 PROJECT SCHEDULE.....................................................................................17

7.4 SUBCONTRACTORS.......................................................................................18

7.5 BACK– CHARGES...........................................................................................18

7.6 PAYMENT........................................................................................................18

7.7 FINAL ACCEPTANCE, FINAL PAYMENT AND RELEASE........................19

7.8 INVOICES.........................................................................................................19

7.9 SUBSTITUTIONS.............................................................................................20

7.10 GUARANTEES.................................................................................................20

7.11 PERFORMANCE GUARANTEE AND EQUIPMENT WARRANTY ............20

7.12 VENDOR'S OBLIGATIONS.............................................................................21

7.13 VENDOR'S COOPERATION ...........................................................................21

7.14 ASSIGNMENT..................................................................................................22

7.15 CODES AND REGULATIONS ........................................................................22

7.16 OWNER'S REPRESENTATIVE.......................................................................23

7.17 INSPECTION ....................................................................................................23

7.18 FIRE PROTECTION .........................................................................................23

7.19 SITE CLEANUP................................................................................................23

7.20 PLANT LOCATION AND ACCESS................................................................24

7.21 ENTRANCE GATE AND PARKING...............................................................24

7.22 OPERATIONS INTERFERENCE.....................................................................24

7.23 ROYALTIES AND PATENTS..........................................................................25

7.24 DAMAGES TO ASBESTOS DESIGNATED EQUIPMENT ...........................25

7.25 LICENSES AND INSURANCE........................................................................25

7.26 DEFAULT.........................................................................................................25

7.27 TERMINATION FOR CONVENIENCE ..........................................................26

7.28 DELAY..............................................................................................................26

7.29 FORCE MAJEURE ...........................................................................................26

7.30 CLAIMS AND CONTRACT CLARIFICATION..............................................26

7.31 JURISDICTION, VENUE AND GOVERNING LAW......................................27

7.32 NOTICE.............................................................................................................27

ATTACHMENT A - REFERENCE DRAWINGS

ATTACHMENT B - OPERATING LOAD CASES

ATTACHMENT C - COAL SPECIFICATION

ATTACHMENT D - PERFORMANCE DATA SHEETS

ATTACHMENT E - INSURANCE REQUIREMENTS

ATTACHMENT F - SAFETY REQUIREMENTS
Specification No. 15015 Rev. 0 08/19/15 Page 1

SECTION 1.0 DEFINITIONS

Wherever used in this Specification or in the other Contract Documents, the following terms shall 

have the meanings indicated which shall be applicable of both the singular and plural thereof:

a. Addendum – Changes to the original Specification covering the Work to be performed.

b. Approved – Approved, acceptable, considered necessary, satisfactory, or words of 

similar meaning shall mean approved, acceptable, considered necessary or satisfactory 

to or by the Owner

c. Bidder – Bidder shall be the person, persons, partnership, company, or corporation 

responding to the Owner’s Request for Proposal in accordance with the Owner’s 

established policies and procedures.

d. By Others – Refers to a third party provider of labor or materials other than the Owner 

or Vendor.

e. Change Order – A written order to Vendor signed by the Owner authorizing an 

addition, deletion, or revision in the Work, or an adjustment in the Contract Price or the 

Contract Time issued after execution of the Contract.

f. Contract – Contract shall mean the definitive final written agreement between Owner

and Vendor incorporating the covenants, terms, conditions, and technical requirements 

of this Specification.

g. Contract Documents – The Contract Documents shall mean, collectively, and in 

hierarchical order, the Contract, the Owner’s RFP or Invitation to Bid, Owner approved 

addenda and exceptions, this Specification, the Public Construction Bond, the Owner’s 

Purchase Order and Vendor’s proposal which are intended to be complementary, and 

what is required by any one of them shall be as binding as if required by all.

h. Contract Time – The total number of calendar days and any completion dates for 

phases or segments of the Contract Work shown on the Final Schedule to be completed 

by the parties.

i. Contract Price – The total monies, payable to Vendor under terms of the Contract.

j. Day – A calendar day or any fraction thereof.

k. Equal – The words "or equal" used in connection with materials, products, or 

equipment designated by manufacturer's names, trade names or catalog numbers are 

intended to establish a standard. Other materials, products, or equipment meeting or 

exceeding the established standard may be used provided that their equivalency has 

been demonstrated to the satisfaction of the Owner and that written approval of their 

use has been obtained.
Specification No. 15015 Rev. 0 08/19/15 Page 2

l. Field Order – A written order signed by the Owner and Vendor as an agreement of 

clarification of the Contract and not any adjustment in the Contract Price or Time.

m. "Hazardous Materials" shall mean those materials included within the definitions of 

“hazardous substances”, “hazardous materials”, toxic substances”, “contaminants” or 

“hazardous wastes” in the Comprehensive Environmental Response, Compensation and 

Liability Act of 1980, as amended (42 USC Sections 9601, et seq.); the Hazardous 

Materials Transportation Act, as amended (49 USC Sections 1801, et seq.); the 

Resource Conservation and Recovery Act, as amended (42 USC Sections 9601, et 

seq.); the Toxic Substance Control Act as amended (15 USC Section 2601 et seq.); the 

Environmental Protection Act, R.S.O. 1990, C.E. 19; the Environmental Protection Act, 

S.C. 1991 c. 15.3, as amended; and in any of the regulations adopted, published, and 

promulgated pursuant to said laws, or in any other Laws and Regulations.

n. Installation – Installation includes in addition to actual installation, all unloading, 

warehouse handling, rigging and hoisting, and furnishing of all tools, equipment and 

materials required to handle and install the Work, except as otherwise specified in the 

Contract.

o. Invitation to Bid – Invitation to Bid shall be the Request for Proposal (RFP) or other 

notice duly issued by the City of Lakeland’s Purchasing Department incorporating the 

Specification and other documents as may be required by municipal code or charter or 

by Florida statutes to solicit competitive prices for labor, material, and services.

p. Manufacturer – An individual, firm or corporation who is furnishing material or 

equipment to either the Owner or Vendor or both.

q. Owner – The City of Lakeland, or its authorized representatives, successors, or assigns. 

r. Project – The entire construction and Work to be performed as provided in the 

Contract.

s. Provisional Acceptance – Provisional Acceptance shall occur upon successful 

completion of all of the Work except for; (i) final completion of the punch list, (ii) 

delivery of as-built drawings and records, (iii) the plant is returned to normal operating 

status, and (iv) successful completion of any applicable Performance Test(s).

t. Purchase Order (PO) – A Work authorization document issued by the Owner’s 

Purchasing Department with the words “Purchase Order” clearly marked on the top 

right corner, a PO number used for reference shown on the front, a description of the 

Work or a listing of the applicable Contract Documents, an authorized Owner signature 

and stating the amount of lawfully authorized funds. Purchase Orders are the only 

documents that authorize payment of changes to the total amount authorized on the 

Contract.

u. Schedule – The agreed upon sequence of activities with start and finish dates including 

logical relationships of activities, deliverables, and milestones agreed to at issuance of 

Purchase Order.
Specification No. 15015 Rev. 0 08/19/15 Page 3

v. Shop Drawings – All Manufacturer's and Vendor’s drawings, diagrams, illustrations, 

brochures, schedules, and other data which illustrate the details of the equipment, 

material and Work to be furnished for the Project.

w. Specification – Specification shall mean the covenants, terms, conditions, and technical 

requirements contained in this written document titled, “Unit 3 SCR Catalyst Layer 

Replacement”, Specification No. 15015.

x. Vendor – The person, persons, partnership, company, or corporation undertaking the 

performance of the Work required by the Contract.

y. Work – Work shall mean all of the activities as generally described in the scope 

sections (typically sections 2 and 3) of the Specification.

z. Worksite – The site upon which the Work is to be performed. The terms “Jobsite” and 

“Worksite” may be used interchangeably.
Specification No. 15015 Rev. 0 08/19/15 Page 1

SECTION 2.0 DESCRIPTION OF WORK

2.1 SCOPE OF WORK

a. Vendor shall provide replacement SCR Catalyst Modules for one (1) catalyst 

layer per existing Selective Catalytic Reduction (SCR) reactor. There are two 

(2) SCR reactors, so two (2) replacement layers will be required. Vendor shall 

fabricate, furnish, and deliver these modules FOB Jobsite to the McIntosh Power 

Plant (Jobsite). Installation will be self-performed By Owner.

b. Vendor shall provide pricing and design details for the base option (Option 1):

SCR NOx Catalyst Only and for the alternative option (Option 2): Combination

Catalyst (SCR NOx and Mercury Oxidation) if it can be offered. No performance 

enhancing additives (oxidizing reagents such as calcium bromide, etc.) shall be 

used in conjunction with the performance of the Option 2 combination catalyst.

c. Vendor shall coordinate all deliveries and cooperate fully with Owner. Details on

delivery schedule, unloading and handling requirements, storage prior to, during 

and installation, but prior to operation and any on-site requirements of the 

catalyst shall be provided to the Owner thirty (30) days prior to shipment of 

catalyst modules.

d. Vendor shall provide technical assistance during installation, start-up and testing 

if requested.

e. Items to be furnished in the scope of work include: 

i. Replacement SCR Catalyst Modules for Base Option 1 and Alternative 

Option 2 for two (2) layers that will fit through existing access door opening 

and fit inside the existing dimensions of each SCR reactor.

ii. Documentation, drawings, Installation, Operation & Maintenance manuals 

of the supplied new equipment, including description, reactions, deactivation 

mechanisms, handling, storing, lifting, Safety Data Sheet (SDS), operating 

parameters, troubleshooting (problems with catalyst and problems caused by 

coal firing units), recommended maintenance schedule/monitoring of 

parameters and range of operating parameters and when out of range 

necessary actions to take to bring back within range, methods of cleaning, 

and provisions for recycling and disposing of spent catalyst.

iii. Provide performance data, performance guarantees, and warranty for new 

SCR Catalyst Modules for Options 1 and 2 per Attachment D.
Specification No. 15015 Rev. 0 08/19/15 Page 2

2.2 SCHEDULE

a. The final set of replacement modules and related equipment will need to be 

delivered on-site ready for installation by February 12, 2016. Vendor shall provide 

a delivery schedule showing dates that each set of modules and related equipment 

will be delivered on-site from first delivery to final delivery. Vendor shall provide 

schedules for both Options 1 and 2 if both options can be offered. 

b. The Vendor shall provide a schedule for each option offered with the following 

tasks, but not limited to:

i. Submit drawings to OWNER for review and approval

ii. Submit O&M manual to OWNER for review and approval

iii. Fabricate all catalyst modules

iv. Dates for each set of replacement modules and related equipment will arrive 

on-site from first to final delivery
Specification No. 15015 Rev. 0 08/19/15 Page 3

3.0 TECHNICAL REQUIREMENTS

3.1 UNIT 3 DESCRIPTION AND SCR BACKGROUND INFORMATION

a. McIntosh Power Plant Unit # 3 has a design maximum gross output capacity is 

364 MW (100% MCR). The design minimum gross unit output capacity is 180 

MW. The steam generator is a balanced draft design operating at subcritical 

pressure originally supplied by Babcock & Wilcox. The furnace is front and rear 

wall fired. The steam generator is designed to deliver steam at a nominal rating of 

2,476,952 lb/hr at 2,458 psia, 1,005 °F, with single reheat to 1,005 °F. The boiler 

is designed to be fired with 100% Pulverized Coal. The furnace is 43’-0 3⁄4” Ft 

wide x 45 Ft deep. The unit was originally designed to fire a bituminous coal but 

is currently firing bituminous coals from Eastern North America and South 

America. The fly ash loss-on-ignition (LOI) values generally are between 3% to 

6% depending on the fuel blend. Start-up and shut-down of the boiler will be 

performed with the catalyst in the gas flow path. This unit experiences 

approximately 15 to 20 starts per year with 25% of the starts being cold startups 

with a typical forced outage duration of 96 hours. Ignition and warm-up fuel is 

natural gas. Unit performance parameters are listed in Attachments B (Operating 

Load Cases) and C (Coal Specification).

b. Unit 3 has two (2) SCR reactors. Each SCR reactor is installed in a high dust 

environment as it is located between the economizer outlet and the air preheater 

inlet and upstream of the electrostatic precipitator. Large Particle Ash (LPA) 

screens for filtration of “popcorn” fly ash are installed at the economizer outlet. 

Each SCR reactor can hold a maximum of four (4) layers of catalysts. Initial 

installation was completed in the Spring 2009 Outage with three (3) catalyst 

layers loaded per SCR reactor. The fourth (bottom) layer has been empty. The 

new replacement layer will be combined with the two (2) existing layers per SCR

reactor. Sonic horns are installed to keep fly ash particles entrained in the flue 

gas and to pass through the catalyst layers. All three (3) catalyst layers per SCR

reactor are from the initial installation. Anhydrous ammonia is the reagent used 

for the SCR and is diluted with dilution air. Static mixers and turning vanes have 

been installed. Flue gas flow is vertically downward from top catalyst layer to 

bottom catalyst layer in each SCR reactor. Economizer modifications or feed 

water circuit modifications are not planned to elevate flue gas temperatures to 

expand the operating range of the SCR. The SCR system is designed without a 

reactor bypass. Drawings of the reactor and ductwork design are in Attachment A 

(Reference Drawings).

3.2 REPLACEMENT SCR CATALYST MODULES

The following is a more detailed description of the Vendor’s responsibility of work.

a. Vendor shall design, manufacture, store, remove from storage, furnish and 

deliver SCR catalyst modules FOB to the jobsite for installation by others in the 

reactor vessels of the Unit. 
Specification No. 15015 Rev. 0 08/19/15 Page 4

b. Vendor shall design the catalyst modules in accordance with the requirements of 

this specification to uniquely accommodate the Coal Specification (Attachment 

C) and Operating Load Cases (Attachment B).

c. Vendor shall guarantee catalyst performance while burning all combinations of 

fuels specified herein. Vendor shall not be required to predict NOX inlet levels 

based upon fuel analysis, but rather use those levels stated herein for the basis of 

the guarantee(s). 

d. All catalyst modules shall be designed for a High Dust (i.e., upstream of the 

electrostatic precipitator (ESP)) environment. Vendor shall note that under many 

operating conditions this fly ash may have a high fraction of larger size particles 

sometimes referred to as "popcorn" fly ash. Vendor shall consider the High Dust 

environment in its design to minimize catalyst pluggage and the associated gas 

side pressure drop guarantee.

e. Vendor shall design SCR catalyst modules for an operating range from minimum 

load to 100% maximum continuous rating (MCR) as detailed in Attachment B 

(Operating Load Cases) and Attachment C (Coal Specification). Currently, the 

Owner is operating the Unit at a capacity factor of 45%, which means majority 

of the time the Unit is operating at minimum load (180 MW) and will 

occasionally operate at intermediate load (270 MW) and maximum load (365 

MW) based on demand. Therefore, SCR catalyst modules must function 

properly at the lowest SCR inlet temperature at minimum load. Additionally, the 

flue gas velocity will be the lowest at minimum load. The flue gas velocity 

needs to stay above the fly ash settling velocity, so that the fly ash remains 

suspended in the flue gas. Vendor shall size the openings of the SCR catalyst 

modules such that sufficient velocity is maintained to allow the suspended fly 

ash in the flue gas pass through the openings and not plug up on each 

replacement SCR catalyst layer from minimum load to maximum load. Vendor 

shall also provide the lowest minimum operating temperature that the SCR 

catalyst modules will operate at even if it is lower than the lowest minimum 

operating temperature at minimum load. 

f. Vendor shall provide a curve or curves of minimum operating temperature for 

the SCR catalyst(s) versus % sulfur in the coal on an as-received basis. The 

curve or curves shall have equation(s) that can be easily programmed by Owner 

into the Owner’s DCS.

g. Vendor shall design SCR catalyst modules in accordance with the requirements 

of this specification to accommodate the range of fuel and ash properties present 

with operation with any of the fuels and shall use those fuel and ash properties as 

provided in Attachment C (Coal Specification) and Attachment B (Operating 

Load Cases) to establish the worst case design parameters for both NOx and 

Mercury. 

h. Vendor shall design each SCR catalyst layer so that the ammonia slip will not 

exceed 2 ppmvd @ 3% O2 over the guaranteed life.

i. Vendor shall select the pitch in accordance with Attachment C (Coal 

Specification) and to avoid dust and particulate plugging problems. The existing 

SCR NOx catalysts have a nominal open area of 80%. Ash samples from air 

heater hoppers and ESP hoppers are available upon request.
Specification No. 15015 Rev. 0 08/19/15 Page 5

j. Sonic horn system has been used to keep the fly ash entrained in the flue gas so 

that it passes through the catalyst layers.

k. Reactor will have a fixed plan area, as shown in Attachment A (Reference 

Drawings). Vendor shall design catalyst modules per layer to fit through 

existing access door opening and fit inside the existing dimensions of each SCR

reactor.

l. Vendor shall design and fabricate the catalyst modules identically and specify 

the total number of modules per layer.

m. In order to conduct test coupon testing (has been conducted by Owner on an 

annual basis), it is required that a number of catalyst modules be furnished with 

easily removable samples that are representative of the catalyst charge as a 

whole. Vendor and Owner shall mutually agree on sample locations. Vendor 

shall provide a drawing detailing the placement of test modules within the 

replacement layer per SCR reactor. Vendor shall provide test coupons and one 

complete set of replacement test coupons shall be supplied by Vendor in 

sufficient quantities through the guarantee term. 

n. The SCR catalyst activity shall be demonstrated by laboratory testing by Others 

of catalyst samples taken from the reactors during the Vendor stated guarantee 

period. The SCR catalyst samples are taken from the reactors during the annual 

scheduled outage. Therefore, laboratory testing of the catalyst samples will be 

done annually and handled by the Owner. Owner will track and plot the relative 

activity (taken from the annual laboratory test reports) versus operating hours for 

each replacement SCR catalyst layer during the guarantee period. Vendor shall 

provide the relative activity limit for each replacement layer. When the relative

activity reaches this limit for a replacement catalyst layer, the replacement of that 

layer needs to be considered. Each replacement catalyst layer shall operate 

above the relative activity limit during the guarantee period. Vendor shall 

provide warranty for each replacement catalyst layer if the relative activity drops 

below the limit during the guarantee period. 

o. The SCR catalyst modules shall be constructed of suitable corrosion and erosion 

resistant materials designed for long service life when exposed to the design 

conditions specified herein.

p. The catalyst modules will sit upon heavy-duty grating. All catalyst performance 

guarantees shall be based on the use of grating to support catalyst modules. 

Catalyst pressure drop guarantees shall include any pressure drop due to the 

internal grating. Vendor shall provide each SCR catalyst layer with an initial 

pressure drop of 0.70 inches W.G. or less.

q. Vendor shall design SCR catalyst layers such that permanent deformation of the 

catalyst or support material, shall not occur due to stresses induced by the design 

seismic conditions (for the geographic area of the specified power plants), flow 

conditions, pressure conditions, thermal conditions, fly ash loading conditions, 

and sonic horn devices.

r. The catalyst formulation shall minimize poisoning caused by trace elements. 

Vendor shall bring to the attention of the Owner any conflicts regarding trace 

elements and/or other parameters in the Coal Specification (Attachment C) and 
Specification No. 15015 Rev. 0 08/19/15 Page 6

state those conflicts as bid exceptions.

s. Each module shall include a carbon steel frame with suitable lifting lugs to lift it 

vertically from the ground up to the appropriate level of the SCR structure. The 

design and fabrication of the steel framework shall be in accordance with the 

requirements of the AISC Agreement for the Design, Fabrication and Erection of 

Structural Steel for Buildings. Structural welding shall conform to the Structural 

Welding Code AWS D1.1. Vendor’s design shall verify that all framework 

materials are compatible with the catalyst material.

t. Owner will use pallet jacks to transport the modules around on the level. Vendor 

shall provide lifting specifications for a pallet jack. 

u. The SCR catalyst modules shall be complete and include all accessories such as 

the support casing, screens, lifting lugs integral with module, and special 

equipment needed for unloading, loading and installation into the reactor. Seal 

strips shall be shipped loose for installation in the field. 

v. Vendor shall supply assembled catalyst module packages with integral steel 

frames and appropriate gas sealing devices within the modules and between 

reactor walls and modules. Gas sealing devices between the installed modules 

and between reactor walls and modules shall be shipped loose for field 

installation. Vendor shall provide design drawing(s) of the seals shall be 

provided for sealing of the catalyst levels (along the walls of the reactor and 

between the catalyst modules) to prevent gas bypass and to prevent ash build up 

on seal surfaces. 

w. Each catalyst module shall provide, as a minimum, sufficient rigidity to support 

the combined ash and pressure loading resulting from pluggage of 20 percent of 

the catalyst module open area.

x. Vendor shall furnish a heavy gauge screen of finer mesh than catalyst pitch on 

each module face to help prevent catalyst pluggage and for ease of internal 

maintenance and inspection. The screen and module construction shall permit 

application of a 25 psf live load without damage to either component as may be 

applied by inspection personnel and equipment. Screening shall be continuous 

across the entire level. The screen shall be designed to prevent localized 

accumulation of fly ash.

y. Vendor shall provide catalyst modules transportation, handling, short-term 

storage, long-term storage, and lay-up requirements. This shall include detailed 

catalyst module installation and removal instructions, test coupon removal and 

replacement instructions, and any precautions to be exercised during outages.

z. Vendor shall provide required start-up, operating, shutdown, and off-line SCR 

lay-up operating instructions and procedures under all expected operating 

conditions, including listing of alarms and interlocks, set points, abnormal 

operation, emergency shutdown, normal shutdown, periodic checks, adjustments, 

action required, etc.

aa. Vendor shall provide description of the maintenance requirements and intervals 

for inspecting and testing the reactivity of the catalyst modules.

bb. Vendor shall provide catalyst cleaning procedures during normal operation, 

startup and shutdown of McIntosh Unit 3.
Specification No. 15015 Rev. 0 08/19/15 Page 7

cc. Vendor shall provide instructions for removal and storage of the catalyst outside 

of the reactors.

dd. Vendor shall provide guidelines for the placement of the catalyst modules within 

each reactor.

ee. Vendor shall provide description of any cleaning or environmental conditioning 

of the catalyst that is required prior to the Unit being removed from service, such 

as for an outage.

ff. Vendor shall maintain the catalyst in as-new condition until delivery to Owner is 

required. Owner reserves the right to inspect Vendor’s and Vendor’s 

Subcontractors’ manufacturing and storage facilities at any time prior to catalyst 

delivery to verify the status of production activities to ensure that the proper 

quantities of catalyst modules are in storage and that satisfactory storage 

methods have been implemented. Vendor shall rectify all deficiencies at no 

additional charge. Catalyst modules shall be stored per Vendor’s storage 

procedures, subject to Owner approval. All catalyst modules shall be 

sufficiently packaged to protect it from physical damage and moisture while in 

storage. Packaging of all catalyst modules need to protect them from outdoor 

storage prior to installation. Owner reserves the right to refuse shipment of any 

catalyst modules that have been damaged in any way during storage and/or 

shipment to the site. Vendor shall replace all damaged catalyst modules at no 

additional charge if Vendor was responsible for storage of the catalyst modules.

gg. Vendor shall state warranty provided should the catalyst not perform as expected

during its life.
Specification No. 15015 Rev. 0 08/19/15 Page 8

SECTION 4.0 DEFINITION OF RESPONSIBILITIES

4.1 VENDOR'S RESPONSIBILITIES

a. The Vendor shall not permit any alcoholic beverages or illegal drugs on Owner's

property. Any person showing the most minor symptoms of alcohol or drug use shall 

be immediately removed from Owner's property and shall not be allowed to return. 

Likewise, the Vendor shall not permit any firearms to be brought on Owner's property.

b. The Vendor shall assume full responsibility for its employees' conduct while on 

Owner's property.

c. The Vendor shall provide any tools not specifically furnished by Owner.

d. The Vendor shall provide necessary qualified personnel to perform Work specified by 

the Owner.

4.2 GENERAL RESPONSIBILITIES OF THE OWNER

a. The Owner will make available the necessary operating personnel for start-up and 

operation of equipment.

b. The Owner's Representative shall coordinate job progress and review with Vendor's job 

supervisor and to approve any additional work items not included in "SCOPE OF 

WORK".

c. The Owner will furnish all instrumentation work and calibration of instruments.

d. The Owner will isolate units and make ready for work, when needed.
Specification No. 15015 Rev. 0 08/19/15 Page 9

SECTION 5.0 VENDOR SERVICES

5.1 PACKAGING

a. The material supplier shall prepare all materials and equipment for shipment in such 

manner as to protect them from damage in transit. Equipment shall be suitably skidded, 

crated, boxed sealed or otherwise protected from damage during shipment.

b. Any articles or materials that might otherwise be lost shall be boxed or wired in bundles 

and plainly marked with an identification number, delivery point and any other 

designation required to permit positive identification for unloading, storage and rehauling purposes.

c. All parts shall be prepared for shipment so that slings for handling may be attached 

readily while the parts are on the transporting vehicle. Where it is unsafe to attach 

slings to the box, boxed parts shall be packed with slings attached to the part.

d. Equipment covered by this specification shall be fabricated in the minimum number of 

subassemblies necessary for transportation. Equipment shall be shipped assembled 

unless stated otherwise.

e. Prior to shipment all equipment shall be thoroughly cleaned internally to remove dirt, 

weld rod stubs, and other foreign material, drained and all pipe connections or other 

openings shall be fitted for temporary covers to prevent entrance of foreign matter. 

Such covers shall be standard plastic pipe thread connectors, 3/8" plywood or 3/16" 

steel flange covers with temporary gaskets if necessary.

f. Where necessary to prevent internal rusting, desiccant bags or vapor phase inhibitors 

shall be used prior to sealing. Their use shall be stated in installation instructions and 

tags on the equipment.

g. Nuts, bolts, studs, etc., used for packaging will not be allowed for reuse in installation. 

New, unused hardware shall be supplied by vendor for installation purposes.

h. Machined surfaces shall be coated with a suitable, easily removable rust preventive and 

then covered and taped.

i. If mechanical seals are present they shall be lightly coated with "Lubriplate" or 

approved equal to prevent seizing prior to start-up.

j. Special tools when required for maintenance shall be furnished with the equipment. 

The tools shall be new and unused.

5.2 PROTECTION – PURCHASED EQUIPMENT

a. All carbon steel surfaces are to be shop painted with manufacturer's standard primer 

and finish coat, as agreed to by the Owner.

b. All rust, mill scale, grease dirt, etc., will be removed prior to priming.
Specification No. 15015 Rev. 0 08/19/15 Page 10

c. If spray application is used, attention shall be given to prevent shading.

d. All welds will be thoroughly de-scaled and wire brushed and all weld spatter will be 

removed prior to priming.

e. Carbon steel equipment requiring extensive welding during field erection is not to be 

shop painted.

f. All finished/machined surfaces i.e. shafts, adjusting screws, slides, guides, etc., will be 

coated with a rust preventative capable of providing protection for three (3) months 

outdoor storage.

g. Unless specified otherwise, stainless steel, nickel, copper, brass, monel, aluminum, 

Hastelloy, lead, galvanized steel, plastic or glass surfaces are not to be painted.

5.3 ACCEPTANCE OF EQUIPMENT

a. The equipment will be accepted after all work included in the contract is completed to 

the satisfaction of the Owner, after the equipment has been installed, connected, and 

placed in operation by the Owner, and when performance guarantees have been met.

5.4 PERFORMANCE TESTS

a. Shop performance tests shall be run if and as required to conform to this specification.

b. Field performance tests, if required, shall be run within 180 calendar days after the date 

the equipment has been placed in full commercial operation. Unless otherwise 

specified in this document, field testing shall be done by the Owner.

c. Should the equipment fail to perform as guaranteed, the cost of all consequent shop or 

field tests shall be paid for by the Vendor and the Vendor shall make such changes to 

the equipment as are necessary to meet the guarantees and further test the equipment to 

prove its guaranteed performance, all at no additional cost to the Owner.

5.5 SHIPMENTS FOR INSTALLATION BY OWNER

a. No item shall be delivered to the jobsite until written application has been made by the 

Vendor and confirmation has been given by the Owner that the item will be accepted.

b. If partial shipments are necessary, ALL ITEMS OF EACH SHIPMENT SHALL BE 

CLEARLY IDENTIFIED BY THE OWNER'S ORDER NUMBER AND 

EQUIPMENT NUMBER. SHIPMENTS DELIVERED WITHOUT PROPER 

IDENTIFICATION SHALL BE SUBJECT TO REFUSAL BY THE OWNER AND 

RETURN TO THE SHIPPING POINT AT THE VENDOR'S EXPENSE.

c. The Vendor shall give the Owner immediate notification of shipment and shall forward 

information regarding carrier and routing, including PO number for partial shipments, 

as soon as they are obtainable.
Specification No. 15015 Rev. 0 08/19/15 Page 11

d. The catalyst module packages shall be designed for transportation, and shall have 

reasonable weights and dimensions for unloading, assembling and fitting through the 

reactor access door by Owner. Vendor is responsible for shipping and handling of the 

catalyst during the transportation of the catalyst modules to the station. The Vendor shall 

adequately prepare all of the equipment for shipment and outdoor storage (including 

catalyst modules). Where required by the nature of the shipment, the Vendor shall furnish 

and install necessary covers to protect the equipment from rain, hail, wind, dust, etc. Items 

that are either too heavy or too bulky to be handled by one person shall preferably be 

fastened to a pallet or be packaged in a manner that is suitable for handling with a forklift 

truck. Where it is not feasible to handle an item with a forklift truck, parts shall be 

prepared so that sling equipment for handling may be attached readily while the parts are 

on the transporting vehicle. Where it is unsafe to attach slings to the box, the boxed parts 

shall be packed with slings attached directly to the part and the sling shall project through 

the box or crate so that attachment can be made readily. When a shipment is to be made, 

Vendor shall notify Owner giving a description of the articles shipped, the packing list, and 

any other information necessary for identification. Vendor shall also provide the name of 

the transportation company, contact information, delivery date, and tracking numbers. 

Vendor shall also provide instructions for assembly and storage of equipment. Vendor 

shall identify all equipment that should be stored inside or that requires special attention or 

maintenance procedures prior to installation as well as for the period between completion 

of installation and the time that the equipment is placed in service. The shipping weight 

and dimensions of each article shall also be given, as well as any information related to 

unloading or handling of equipment or materials, such as pickup points and spreader bar 

requirements. Owner must be notified 72 hours prior to delivery. Delivery will only be 

accepted during normal business hours.

e. The Vendor shall give the Owner immediate notification of shipment and shall forward 

information regarding carrier and routing, including Purchase Order number for partial 

shipments, as soon as they are obtainable. If partial shipments are necessary, all items of 

each shipment shall be clearly identified by the Owner’s PURCHASE ORDER NUMBER 

[and EQUIPMENT NUMBER, if applicable]. Each piece and package that is to be shipped 

separately shall also be tagged and clearly marked with a distinct identifying erection mark. 

Shipments delivered without proper identification shall be subject to refusal by the Owner, 

and return to the shipping point at the expense of the Vendor. 

Shipping Address: 

McIntosh Power Plant 

3030 East Lake Parker Drive 

Lakeland, FL 33805 

ATTN: SHARIF GHORAB
Specification No. 15015 Rev. 0 08/19/15 Page 12

f. The Vendor shall notify the Owner ten (10) days prior to making such shipments. All 

deliveries to the site are to be completed between the hours of 8:00 am and 3:00 pm during 

Monday through Thursday unless otherwise agreed to by the Owner. The Vendor shall 

coordinate all delivery of materials with the Owner. If equipment or materials to be 

delivered will require special unloading or handling at the job site, such as cranes, 

extensive or special rigging, etc., then the Vendor shall notify the Owner ten (10) days prior 

to the delivery. No major equipment is to be shipped early to the job site without the 

Owner approval if the early shipment will result in delivery prior to the actual scheduled 

delivery date.

g. All materials and equipment supplied by Vendor and permanently incorporated in the Work 

shall be new. Both material and equipment shall be of good quality. Vendor shall, if 

required, furnish satisfactory evidence as to the source of supply and quality of the material 

and equipment.

h. Any special tools required for the unloading of the catalyst modules from truck delivery to 

the site shall be furnished by the Vendor, as necessary. Special tools or materials required 

for the proper handling, storage and maintenance of the catalyst modules; and any lifting 

tools required to remove individual baskets and/or plates from a module shall also be 

provided.

5.6 IDENTIFICATION

a. Each complete field assembly shall be given an IDENTIFICATION number or letter, 

and each part of each field assembly which is not permanently connected in shop 

assembly shall be legibly marked. Shop assembly and subassemblies as used herein are 

defined as minor assembly or parts for ease of shipment. Descriptions and diagrams of 

all such markings shall be supplied. Each piece or subassembly separately packaged 

for shipment shall be labeled or tagged with the Owner's Purchase Order number. 

Equipment shipped without a complete packing list shall be subject to rejection.

b. All equipment shall be furnished with a permanently attached stainless steel nameplate. 

If the equipment is to be insulated the nameplate shall be raised at least one inch above 

the surface. As a minimum, the following information is to be on the plate:

i. Manufacturer's Name

ii. Model and Serial Number

iii. Size and/or Type

iv. Item Number

v. Design Data (rpm, head, gpm, code, etc.)

vi. Date of Manufacture

c. The direction of rotation shall be permanently marked on all rotating equipment.
Specification No. 15015 Rev. 0 08/19/15 Page 13

d. A shipping tag must be securely attached to each package shipped. This tag must be 

durable and must be plainly marked with the Owner's Purchase Order and equipment 

item number. Separate packages for a single item must be so marked as to identify the 

component(s) in each package.

5.7 SPARE PARTS

The Vendor's bid for equipment shall include an itemized list of recommended spare parts 

that should be stocked by Owner, after warranty expires, to assure proper and expedient 

maintenance. The Vendor shall stock spare parts for the equipment or guarantee delivery 

of parts within 48 hours.

5.8 SERVICE

a. Vendor's bid for equipment shall include information on location of Vendor's service 

facilities and technical expertise available.

5.9 INSTRUCTION, OPERATION, AND MAINTENANCE (IOM) MANUALS 

a. Within two weeks after receipt of order the Vendor will supply six (6) complete, 

detailed lubrication data and instruction manuals. These will indicate all details relative 

to the proper unloading, storage, installation, operation and maintenance of the subject 

equipment.

5.10 DRAWINGS

Vendor shall provide one (1) electronic AutoCAD file and six (6) copies of the following 

prints:

a. Outline drawing showing all dimensions needed for installation.

b. Cutaway drawing showing all internal parts and their relative location. This drawing 

will include identification of each print with part number from the manufacturer of the 

part.

5.11 DOCUMENT DISTRIBUTION

a. The Vendor shall distribute documents in the following manner: All drawings will be 

sent as an original with three (3) copies. All manuals will be sent with six (6) copies.

b. The mailing address for all correspondence, drawings, and manuals will be as follows:

CITY OF LAKELAND

DEPARTMENT OF ELECTRIC UTILITIES

ATTN: SHARIF GHORAB

3030 E. LAKE PARKER DR.

LAKELAND, FL 33805
Specification No. 15015 Rev. 0 08/19/15 Page 14

SECTION 6.0 BID PREPARATION

6.1 BIDDER'S QUALIFICATIONS

An award for Work will be made only to a responsive, responsible Bidder, in a financial 

position and with the organizational ability to do the work specified herein and qualified by 

experience. The Bidder shall submit adequate evidence of their ability to fulfill contracts such 

as the one being bid. Specific qualification requirements are noted in paragraph 6.2.b. (i-xxii).

6.2 BID INSTRUCTIONS

a. The bid may not be given full consideration unless it is firm and includes all of the 

information requested in this Specification, and on the Owner’s Invitation to Bid. A 

satisfactory explanation must be given for not complying with the bid instructions. 

Failure to provide all applicable information, or to submit bid by due date, may be 

cause for disqualification as non-responsive.

b. To allow the Owner the opportunity to properly evaluate the Bids, and in order to 

become the successful bidder, Bidders must be able to provide a proven ability to 

perform the type of work described herein. Bidders should include at the time of bid 

submittal, a minimum of:

i. A list of a minimum of three (3) jobs that the Bidder has performed within the past 

three (3) years (in an operating power plant) which are of equal size, scope,

magnitude and complexity as the type of work to be done for the Owner. The list 

should include the name of the entity, name and phone number of a responsible 

individual qualified to respond to questions concerning the Bidder's abilities, costs, 

schedules, etc. Prior successful accomplishment of such equal work will be a 

consideration in determining whether the Bidder is qualified to perform the Work.

ii. Total firm prices to furnish and deliver FOB jobsite all SCR catalyst modules for 

Option 1 and Option 2 (if offered) in accordance with this Specification. The Bid 

shall also include unit prices where indicated. It must be clearly understood that 

this is a total firm price bid for work defined in this specification. Only 

unexpected or unknown major or extensive repair will be negotiable for an 

increase in compensation for services rendered using an agreed upon total firm 

price or unit prices and must be agreed to in writing by the Owner.

iii. Pricing (provide separate pricing for each Option)

a. Breakout pricing for all catalyst modules 

b. Breakout pricing for unit cost of one (1) catalyst module

c. Breakout pricing for all related equipment for all modules

d. Breakout pricing for freight from points of shipment to jobsite

iv. Billing rates for optional installation and/or startup support.
Specification No. 15015 Rev. 0 08/19/15 Page 15

v. Terms of payment for work completed on the Jobsite which will produce the 

lowest overall total price on a delivered basis for all work and material furnished, 

subject to any specified final payment provisions.

vi. Breakdown of hourly rates for all personnel classifications involved to be utilized 

in determining extra cost of any work not covered by this specification and agreed 

to in writing by the Owner.

vii. A breakdown of additional insurance expenses the bidder will incur if required to 

meet the insurance limits of this specification.

viii. A proposed CPM network for the project indicating all pertinent dates and the 

Critical Path. It must be understood that this schedule will be a critical part of the 

bid evaluation by the Owner and a negotiated schedule with firm dates will 

become a contract document and the dates included therein shall be enforceable as 

such.

ix. Complete design, performance data and materials of construction for the service 

and conditions specified.

x. Statement of performance guarantee, if any.

xi. Data such as weights, loadings, size of major components and special installation 

requirements.

xii. Complete list of equipment included with system, giving model number and name 

and location of manufacturer.

xiii. Operating performance or efficiency curves, in triplicate.

xiv. Descriptive literature, bulletins and other data covering system or equipment 

proposed. (6 copies)

xv. Preliminary general layout drawings, dimensions prints, sketches, and diagrams, in 

triplicate.

xvi. Statement of field services included with bid and applicable rate for additional 

erection and startup supervision.

xvii. Exceptions to Owner’s inquiry, drawings and Specifications, if any, must be 

submitted with full explanation.

xviii. Statement that equipment and/or system proposed meets with all local or state 

codes, laws and requirements for operation and installation in the state to be used.

xix. Bidders are requested to show earliest possible delivery date, expressed in calendar 

weeks, after receipt of purchase order.

xx. Bidder must complete all required vendor data as shown in this specification, and 

data sheets if applicable, and return with the bid.

xxi. Bidder will ship the material “FOB Jobsite" and pay the freight to the freight 

carrier.

xxii. The Bidder shall specify the name of the repair facility, if any; that is intended to 

be used in performance of the Work.
Specification No. 15015 Rev. 0 08/19/15 Page 16

6.3 BID ADDENDA

The Owner may, during the bidding period, advise all Bidders by Addenda of additions, 

deletions, or alterations in the specifications. All Addenda shall be acknowledged in the bids. 

The Addenda shall become a part of the Specifications as if originally included therein.

6.4 OPTIONAL SITE VISIT

Unit 3 is available for inspection upon request. While Unit 3 can be visited, the SCR

reactors are not open for internal viewing. Vendor should contact Owner’s Representative, 

Sharif Ghorab at telephone number (863) 834-6352, to request a site visit.

6.5 PLACEMENT OF ORDER

In the event an order results from the bid, it shall be placed with the office of the company 

which services the Lakeland, Florida area and will be expected and required from the nearest 

service and/or sales office, and all operating difficulties that arise shall be handled locally by 

the Vendor. The bid should state the name and address of the branch office serving the 

Lakeland area.

6.6 POST-BID MEETING

The successful Bidder shall submit all required documents to the Owner within ten (10) days 

of the notification that Bidder was successful and meet with the Owner's representative to 

discuss the Scope of Work and the best ways of implementing the work. The project manager 

named by the Bidder in the Bid should attend this meeting.

6.7 COMPATIBILITY WITH JOBSITE CONDITIONS

The Bidder shall acquaint itself and be familiar with the labor practices, conditions, and 

procedures established and accepted in the building and construction trades prevailing in the 

project area.

6.8 ACCEPTANCE OF BID

The right is reserved by the Owner to reject any or all bids. The Owner does not obligate itself 

to accept the lowest cost or any other bid. The Owner reserves the right to award all of the 

Work to a single Bidder or may award portions of the Work to more than one Bidder.
Specification No. 15015 Rev. 0 08/19/15 Page 17

SECTION 7.0 GENERAL PROVISIONS

7.1 FORM OF AGREEMENT

a. At the Owner’s option, the Agreement may be a Purchase Order issued by the Owner in 

acceptance of Vendor's bid, or the Agreement may be a Contract signed by an authorized 

person employed by the successful bidder and by the representative of the City authorized 

by the Lakeland City Commission. The words "Contract" and "Agreement" are used 

interchangeably herein.

b. Any valid exceptions to the Owner's Specification stated in the bid will be considered and 

if acceptable to the Owner, adjustment will be made to final specification and/or in the 

Purchase Order or Contract.

7.2 CHANGE ORDERS

a. Changes in the Work. The Owner may, during the progress of the Work, order extras to 

the contract requirements or make changes in writing in the amount of the Work as 

specified without invalidating the Contract. No claim for additional compensation will be 

allowed unless covered by such an order. Change orders shall include a negotiated lump 

sum amount or agreed upon unit price. All claims for extension of time due to such 

changes shall be approved at the time of authorization for such changes.

b. Any plan of action, method of work, or construction procedure suggested orally or in 

writing to the Vendor by any Owner employee, agent which is not set out in Change 

Orders or other written directives issued in accordance with the Contract Documents, if 

adopted or followed by the Vendor in whole or in part, shall be performed at the sole risk 

and responsibility of the Vendor.

7.3 PROJECT SCHEDULE

a. Completion of the Work. The Vendor shall complete the Work within the time specified 

in the order, or as extended by written order.

b. Execution of the Work. The Vendor shall prosecute the Work continuously in such a 

manner and in such order of precedence as may be directed by the Owner, working 

overtime, if necessary, to meet the specified dates.

c. Time is of the essence to this Contract and the Vendor agrees, at no additional cost to the 

Owner, to take all steps necessary to meet the completion dates stated in the Owner's 

production schedule. In the event the Vendor falls behind the project schedule at any time 

during the performance of this Contract, the Vendor shall immediately and/or upon 

notification from the Owner, work overtime and/or add workers, and/or take other action 

as may be necessary to promptly bring the Work back on schedule.
Specification No. 15015 Rev. 0 08/19/15 Page 18

d. The Vendor shall provide a Schedule in an electronic format sufficiently detailed to allow 

the Owner to coordinate all Work with on-going operations, maintenance and outages. 

The Vendor shall provide progress updates to the Schedule in support of daily and weekly 

production meetings between the Vendor, Owner and any other party deemed necessary 

by the Owner.

7.4 SUBCONTRACTORS

The Vendor shall obtain prior consent of the Owner before entering into subcontracts for any 

part of the Work.

7.5 BACK– CHARGES

a. If at any time the Vendor requests the Owner to do any work to assist the Vendor in any 

manner, Owner may invoice the cost of such work, and the Vendor shall make payment to 

the Owner by submitting actual payment to the Owner, or by indicating a credit on the 

very next invoice submitted to the Owner. 

b. Should any work done during the guarantee period require correction because of faulty 

workmanship or materials; or should the materials as supplied or as installed require 

corrective work the Owner shall notify the Vendor and proceed as follows:

i. If the Owner's time schedule permits, the Vendor will be allowed to perform the 

corrective work and bear all costs;

ii. If the Owner's time schedule does not permit the action described above, or if the 

Vendor refuses or neglects to take immediate action, the Owner shall have the 

right to perform the corrective work, exercising due care to ensure the lowest 

possible expense, and the Vendor shall reimburse the Owner for the cost of the 

corrective work.

7.6 PAYMENT

a. Vendor shall submit a schedule of values and a CPM for approval by the Owner. 

Milestones shall be assigned a value as a percentage of total work. Upon completion of a 

milestone, Vendor shall submit an invoice identifying the milestone/or milestones 

completed. The Owner shall review the invoice, verify the completion of the milestone, 

and if accepted, pay the invoiced amount less a 10% retainage.

b. Payments on account, on the contract sum, and for any added work which may have been 

authorized shall be made at the times and in the manner set forth in the contract, but only 

after the Owner has approved the amount of each payment as it shall fall due.

c. If payments are made on account of materials delivered and stored at the site, but not 

incorporated in the work, they shall be conditional upon submission by the Vendor of bills 

of sale, or such other procedure as will establish the Owner's title to such material or 

otherwise adequately protect the Owner's interest. The Vendor shall be fully responsible 

for such materials until they are incorporated into the work.
Specification No. 15015 Rev. 0 08/19/15 Page 19

d. If the Vendor has made application as required above, the Owner shall review the amount 

requested and, if satisfactory, approve the Vendor's invoice for payment.

e. No payment or partial payment made by the Owner to the Vendor shall be an acceptance 

of any work or material not in accordance with the Contract Documents.

f. Terms of payment. If the Vendor's payment terms are not accepted by the Owner, 

payment shall be made in a lump sum (minus ten percent retainage) upon satisfactory 

completion of the work and receipt of invoice from the Vendor subject only to the 

following specified provisions.

7.7 FINAL ACCEPTANCE, FINAL PAYMENT AND RELEASE

a. After the installation of the new SCR NOx catalyst modules in the top layer of each SCR, 

Unit 3 will operate at 100% load and be tested to verify that all performance guarantees

have been met. Should any of the performance guarantees fail to be met, the VENDOR 

shall make changes that are necessary to meet the guarantees, all at no additional cost to 

the OWNER.

b. Final acceptance will not be considered until all requirements of this specification have 

been met by the Vendor and approved by the Owner.

c. The final payment, equal to the retainage permitted under Florida Statute §255.078 shall 

be withheld until acceptance of the total job.

d. When, in the opinion of the Vendor, the work covered by this specification has been 

completed the Vendor shall submit a "Request for Final Payment", along with any and all 

documentation necessary to satisfy the Owner that all bills for labor, material, lands, 

licenses, fees, or any other expenses, have been satisfied, and a copy of the Final Report to 

the Owner. The Owner shall review the request, submitted documentation, and Final 

Report, and, if the work is acceptable to the Owner and the documentation is sufficient to 

satisfy the Owner of full payments by the Vendor, the Owner shall make payment of the 

retained funds to the Vendor within thirty (30) days of receipt of all the above listed 

documents. Upon receipt of said retained funds, the Vendor shall agree to release the 

Owner from any and all claims against the Owner from future claims, actions, and liens.

7.8 INVOICES

The Vendor shall submit an invoice to the Owner each time a payment falls due. Separate 

invoices shall be submitted for labor and material.

a. All invoices shall be sent to Lakeland Electric finance at:

City of Lakeland Finance

Accounts Payable, Mail Code: CH-AP

228 S. Massachusetts Avenue

Lakeland, FL 33801
Specification No. 15015 Rev. 0 08/19/15 Page 20

With a Copy of the invoice sent to:

Sharif Ghorab

McIntosh Power Plant

3030 E. Lake Parker Drive

Lakeland, FL 33805

b. Owner may withhold payment if the Vendor is in violation of any terms and conditions of 

the Contract Documents.

7.9 SUBSTITUTIONS

a. No substitutions shall be made for materials or equipment or components thereof which 

are specified by generic type, except upon written approval by the Owner.

b. The VENDOR shall submit all requests for approval of substitutions in writing, stating the 

reason for the request and attaching technical evidence of the equivalency of the proposed 

substitute.

7.10 GUARANTEES

Material and Workmanship. The Vendor guarantees that all workmanship, materials or 

equipment or any components thereof which fail, within a minimum of one year after 

acceptance by the Owner shall be replaced by the Vendor without further cost to the Owner.

7.11 PERFORMANCE GUARANTEE AND EQUIPMENT WARRANTY

The Vendor will provide a guarantee and warranty as follows:

a. Performance. The Vendor shall guarantee that the supplied equipment shall perform as 

specified. Replacements or revisions required to meet specified performance shall be at 

the Vendor's expense.

b. Equipment. 

i. All equipment and component parts shall have a minimum guarantee against fault 

in design, defective or improper materials, poor workmanship, and failure from 

normal usage for one (1) year after being placed in the specified service, and/or 

eighteen (18) months after date of shipment. Repair or replacement parts and 

labor required during this period shall be furnished at the Vendor's expense, F.O.B. 

installed at Owner's jobsite.

ii. The Vendor shall ensure the availability of equipment in the event of warranty 

failures. Immediate response to failures is essential. If equipment fails during the 

warranty period, the Vendor shall provide replacement equipment at no cost to the 

Owner, while the failed equipment is being repaired.

c. The Vendor shall provide all required labor, materials and equipment in the event of 

warranty failures. Immediate response to failures is essential.
Specification No. 15015 Rev. 0 08/19/15 Page 21

7.12 VENDOR'S OBLIGATIONS

a. The Vendor shall, in a good and workmanlike manner, perform all work and furnish all 

labor and services, except as herein otherwise expressly set forth, necessary to perform 

and complete all the Work required by this Contract, in accordance with the provisions of 

the Contract Documents and any and all supplemental plans and drawings.

b. The Vendor shall furnish all materials required to complete the Work except those 

specifically identified herein as being supplied by the Owner. Where specified, all 

materials must conform to this Specification. Materials not specified are subject to the 

Owner's approval.

c. The Vendor shall furnish all lights, tools, and equipment (including cherry pickers or 

cranes if required by the Vendor's construction plan). All equipment brought on the 

Jobsite shall be certified to OSHA or local regulations and the operators shall be qualified 

to operate the equipment.

d. Unless otherwise specified, all materials and equipment, supplied by the Vendor and 

permanently incorporated in the Work, shall be new and unused. Both material and 

equipment shall be of good quality. The Vendor shall, if required, furnish satisfactory 

evidence as to the source of supply and quality of the material and equipment.

e. No materials, equipment or supplies to be incorporated in the Work shall be purchased by 

the Vendor or by any subcontractor subject to any chattel mortgage or under a conditional 

sale contract or other agreement by which an interest is retained by the Vendor. The 

Vendor warrants good title to all materials supplied by the Vendor in the Work, free from 

all liens, claims and encumbrances.

7.13 VENDOR'S COOPERATION

a. The Vendor, its agents, and employees shall use diligence in cooperating with the Owner, 

its agents, its other Vendors, employees, suppliers and their agents, and employees in 

coordinating the work hereunder with other work at the Jobsite, all regardless of whether 

the Owner's agent, employees, or Owner’s other Vendors and suppliers, and their agents 

and employees are, or are not, affiliated with any labor union.

b. The Vendor, its subcontractors, agents and employees shall in no way delay or alter the 

Work at the Jobsite on account of the other work being furnished or performed, or not 

furnished or performed, by union labor, subject to the other provisions of the Contract.

c. The Vendor shall provide proper attention to the Work, shall keep an authorized 

representative on the Jobsite who shall be authorized to act upon notices, directions, and 

instructions. The Vendor will, before proceeding with the Work, provide the Owner in 

writing, the name and title of the authorized representative and/or field superintendent and 

such representative shall be acceptable to the Owner.

d. The Vendor shall immediately remove from the job any person considered by the Owner

to be dishonest, incompetent, disposed to be disorderly, or for any reason unsatisfactory or 
Specification No. 15015 Rev. 0 08/19/15 Page 22

undesirable to the Owner and such person shall not again be employed on the premises 

without the consent of the Owner.

7.14 ASSIGNMENT

Neither party shall assign any of its rights, obligations, or duties under the terms and 

conditions of this Specification or any ensuing Agreement without the express written consent 

of the other party.

7.15 CODES AND REGULATIONS

a. All materials and equipment shall be in accordance with any and all applicable Federal, 

State, and Local codes, laws, and ordinances in effect at the jobsite. All of the above 

referenced codes, laws, and ordinances shall take precedence over these specifications in 

case of any conflict. All such conflicts shall be referred to the Owner for adjudication.

b. The following industry, association, and government codes and standards shall be 

followed as applicable to the design, fabrication, assembly, installation, and testing of all 

materials and equipment furnished under this specification:

AISC – American Institute of Steel Construction

AISI – American Iron and Steel Institute

ANSI – American National Standards Institute

ASME – American Society of Mechanical Engineers

ASTM – American Society of Testing and Materials

AWS – American Welding Society

F.M. – Factory Mutual

IEEE – Institute of Electrical and Electronics Engineers

NACE – National Association of Corrosion Engineers

NEMA – National Electrical Manufacturers Association

NERC – North American Electric Reliability Corporation

OSHA – Occupational Safety and Health Administration

SBCC – Southern Building Code Congress

SSPC – Structural Steel Painting Council

U.L. – Underwriters Laboratories

c. The issue or revisions of these documents in effect on the date of the Purchase Order shall 

apply.

d. In the event of a conflict between any portion of this Specification and the referenced 

specifications, data sheets, Manufacturer’s product information, and drawings, such 

conflicts shall immediately be brought to the Owner’s attention and the Owner shall 

determine which document prevails.
Specification No. 15015 Rev. 0 08/19/15 Page 23

7.16 OWNER'S REPRESENTATIVE

The Owner will assign one or more individuals as Field Representative(s) for this Project. 

Throughout the duration of this Contract, all questions concerning this Project shall be 

directed to a Field Representative. It will be the Field Representative's responsibility to 

coordinate with necessary Owner personnel as required, including arranging for the tagging of 

equipment when removed from service for the Vendor.

7.17 INSPECTION

Authorized agents of the Owner shall be allowed free and ready access to the Vendor's work 

area, shops and the shops of its suppliers, at all reasonable times, for the purpose of inspecting 

the equipment or material, or any of its parts and to obtain information as to the progress of 

the work. Failure on the part of the Owner to discover or reject materials or work not in 

accordance with the specified requirements shall not be deemed an acceptance thereof or a 

waiver of defects therein.

7.18 FIRE PROTECTION

The Vendor, throughout the entire performance of an ensuing contact issued pursuant to this 

Specification, shall provide any special fire protection not furnished by the Owner, in 

accordance with applicable National Fire Protection Association (NFPA) Codes, and OSHA, 

for all work governed by this contract involving cutting, burning, or operations that use an 

open flame or produce sparks. The Vendor shall obtain a "Hot Work Permit" from the Owner

prior to beginning any daily work involving cutting, burning, or welding on the job site. If a 

determination is made by the Owner that a fire watch is required in the area of work, the 

Vendor shall furnish a person or personnel for this duty.

7.19 SITE CLEANUP

a. The Vendor shall keep the premises free at all times from accumulation of waste materials 

and rubbish caused by construction operations and employees.

b. The Vendor shall furnish all refuse containers required for the Work and will arrange for 

the periodic removal and emptying of the same.

c. The Vendor shall perform final cleanup prior to Owner's acceptance of the Work. The 

final cleanup shall include as applicable:

i. Removal of dirt and unsightly substances from all visible surfaces and areas.

ii. Removal of Vendor's temporary structures, tools, equipment, supplies and surplus 

materials.

iii. Repair of roads, walks, fences and other items damaged or deteriorated because of 

Vendor's operations.

iv. Grading, raking, smoothing, replacing vegetation and other operations necessary to 

restore to original or better condition all areas affected by Vendor's operations.
Specification No. 15015 Rev. 0 08/19/15 Page 24

v. The Vendor shall be responsible for disposing of all waste materials and rubbish 

generated (paint, waste, etc) off site in accordance with all applicable laws, rules,

regulations and ordinances.

7.20 PLANT LOCATION AND ACCESS

a. The McIntosh plant is located on the Owner's property at 3030 East Lake Parker Drive on 

the north shore of Lake Parker in Lakeland, Florida. The site is approximately two miles 

from Interstate Highway 4 and is served by the CSX Transportation System.

b. The site is approximately 140 feet above sea level with an ambient temperature range of 

+20F to 120F, and 50 to 100 percent relative humidity.

7.21 ENTRANCE GATE AND PARKING

a. The Vendor's vehicles shall enter the plant site only through the specified entrance gate. 

All vehicles leaving the Owner's property are subject to inspections. 

b. The Vendor and its subcontractors shall each be limited to bringing only two (2) vehicles 

inside of the fenced plant perimeter. All vehicles brought on site must be clearly marked 

with the Vendor's business logo or other identifying mark so that the Owner may 

positively determine who an unattended vehicle belongs to.

c. The Owner reserves the right to further limit the number of vehicles brought on site by a 

Vendor if necessary.

d. No personal vehicles shall be allowed within the fenced perimeter of the site. The 

Vendor's personnel shall park only in designated areas and shall enter the site only through 

the designated gate. Any vehicles brought on site within the fenced perimeter of the site 

shall be "parked at your own risk." The Owner shall have no responsibility or liability for 

any damage whatsoever caused to vehicles parked within the fenced perimeter of the site.

e. The security forces employed by the Owner have total site responsibility. All personnel 

entering or leaving the site must be logged in and out by security. Security personnel 

enforce safety regulations on site and assist in removal of undesirable personnel. Failure 

to obey instructions of security personnel is considered grounds for removal from Jobsite.

7.22 OPERATIONS INTERFERENCE

For any work performed in a plant, the Vendor shall in no way interfere with normal 

operations. All work must be planned and coordinated through the Owner Representative.
Specification No. 15015 Rev. 0 08/19/15 Page 25

7.23 ROYALTIES AND PATENTS

By accepting any contract or work order resulting from the Specification, the Vendor agrees to 

indemnify the Owner and to hold the Owner harmless in respect to any and all claims that 

material sold hereunder infringes any U.S. or foreign letters patent, copyright or trademark 

and, provided the Owner gives Vendor prompt notice in writing of any suit or action at law or 

in equity brought against the Owner or any claim for infringement and gives Vendor

necessary information, assistance, and authority to do so, the Vendor agrees to defend at the 

Vendor's expense any and all such suits, and to satisfy any judgment entered therein. If, as the 

result of such suit, the equipment or any part thereof is held to constitute infringement the 

Vendor at its option and expense shall either procure for the Owner the right to continue using 

the equipment, or replace same with non-infringing equipment, or modify the equipment so 

that it becomes non-infringing.

7.24 DAMAGES TO ASBESTOS DESIGNATED EQUIPMENT

Prior to the initiation of the contracted work, the Vendor shall meet with the Safety Officer to 

discuss necessary guidelines for working in the vicinity of asbestos. In addition, the Vendor

shall be responsible for the replacement or repair of damages to any designated asbestos 

insulation caused by any of the Vendor's employees. The Vendor must sign a statement, 

provided by Owner, verifying this requirement.

7.25 LICENSES AND INSURANCE

The Vendor will obtain and maintain, at its own expense, all licenses and insurance to comply 

with all City, County, State and Federal requirements.

7.26 DEFAULT

Each of the following shall constitute a default under this Agreement: (a) Vendor is adjudged 

to be bankrupt; (b) Vendor makes a general assignment for the benefit of its creditors; (c) 

Vendor fails to comply with any of the terms, conditions or provisions of this Agreement; or 

(d) Vendor’s experiencing a labor dispute which threatens to have a substantial, adverse 

impact upon performance of this Agreement. If, during the term of this Agreement, Vendor

shall be in default of this Agreement, Owner may suspend its performance hereunder until 

such delinquency or default has been corrected; provided, however that no suspension shall be 

effective unless and until Owner gives written notice of default to Vendor with at least (10) 

days to cure such default. If Vendor fails to correct such delinquency or default, Owner may 

terminate this Agreement and pursue such remedies as may be available at law or in equity. 

Vendor shall be paid compensation for services satisfactorily performed and completed as of 

the date of termination. Owner shall not be liable for partially completed Work. In addition to 

the remedies available hereunder, the Owner shall have the right of offset from sums or 

payments otherwise due the Vendor, any sums or amounts which the Vendor may owe to the 

Owner pursuant to the provisions of this Agreement and seek such remedy as may be 

available, including, but not limited to satisfaction of the performance bond. It is not the 

intention of this paragraph to limit or prevent delay damages or other damages that may occur.
Specification No. 15015 Rev. 0 08/19/15 Page 26

7.27 TERMINATION FOR CONVENIENCE

Notwithstanding any other provision of this Agreement, Owner may, upon prior written notice 

to Vendor, terminate this Agreement with or without cause. In the event of such termination, 

Owner shall be liable only for the payment of all unpaid charges, determined in accordance 

with the provisions of this Agreement, for work, properly performed prior to the effective date 

of termination.

7.28 DELAY 

If the Vendor fails to complete the work, or any part thereof, in the time agreed upon in the 

schedule set forth herein, or within such extra time as may have been agreed to, the Vendor

shall reimburse the Owner for any additional expense and damage caused by such delay. In 

the event that the work is not completed by the scheduled date, the Owner shall be entitled to 

withhold final payment plus any unpaid adjustments until such time as the total amount of 

delay damages is determined and amount caused by such damages shall be withheld from the 

final payments and any unpaid adjustments then due. The withholding of said amounts from 

the final payment and any unpaid adjustments shall not impair the Owner’s right to seek 

additional remedy or compensation for damages.

7.29 FORCE MAJEURE

Neither party shall be liable to the other party for failure to perform or for the delay in 

performance of the Contract when said failure or delay is due to any cause beyond a party’s 

reasonable control, including, but not limited to, fire, flood, strike or other labor difficulty, acts 

of any governmental authority, riot, terrorism, embargo, unavailability of railcars, wrecks or 

delay in transportation, provided that, as a condition to the claim of force majeure, the party 

experiencing the difficulty shall give the other prompt written notice, with full details 

following the occurrence of the cause relied upon. Dates by which performance obligations 

are scheduled to be met will be extended for a period of time equal to the time lost due to any 

delay so caused. Inclement and severe weather which is typical within central Florida through 

the period the Work is anticipated shall not entitle a party to claim relief by force majeure or 

for delay damages.

7.30 CLAIMS AND CONTRACT CLARIFICATION

a. All claims of Vendor, all questions concerning interpretation or clarification of the 

Contract or the acceptable fulfillment of the Contract on the part of Vendor, and all 

questions as to compensation and to extension of time shall be submitted, in writing, to 

Owner for determination. 

b. A claim by Vendor must be made within 15 calendar days of Vendor's learning of the 

cause for the claim. The claim must be submitted to Owner with as much supporting detail 

as can be reasonably developed at the time the claim is made. Owner may grant additional 

time to develop additional detail to the extent Owner requires. Owner will determine the 

outcome of Vendor’s claim. At all times Vendor shall proceed with the Work in 

accordance with the determinations, instructions, and clarifications of Owner while Owner

is determining the outcome of Vendor’s claim. 
Specification No. 15015 Rev. 0 08/19/15 Page 27

c. If any requirement of the Contract is unclear to Vendor, Vendor shall be solely responsible 

for requesting instructions or interpretations and shall be solely liable for any cost and 

expenses arising from its failure to do so. 

d. Nothing set forth above shall impair Owner's rights and remedies to enforce Vendor's 

obligations under the Contract.

7.31 JURISDICTION, VENUE AND GOVERNING LAW

Jurisdiction and Venue shall be in the Courts of Polk County, Florida or the United States 

District Court in and for the Middle District of Florida, Tampa Division, in connection with 

any action or proceeding arising out of or relating to this Specification, bid, proposal, contract, 

documents or instrument delivered pursuant to, in connection with, or simultaneously with 

this bid/proposal/specification or breach of any contract entered into with the City. This 

Agreement shall be governed by the laws of the State of Florida without regard to such state’s 

choice of law provisions, if any, which may dictate that the law of another jurisdiction shall 

apply.

7.32 NOTICE

a. Any notices required to be given by the terms of this Agreement shall be delivered by 

hand or mailed, postage prepaid, to:

For Vendor:

Vendor shall provide information within ten (10) days of notice of award.

For Owner:

McIntosh Power Plant 

3030 East Lake Parker Drive 

Lakeland, FL 33805 

ATTN: SHARIF GHORAB

With a copy also sent to:

City of Lakeland/Department of Electric Utilities

Attention: Contract Services

501 E. Lemon Street, LE-Contracts

Lakeland, FL 33801-5050

PHONE: (863) 834-6588 FAX: (863) 834-8187

E-mail: Contracts@lakelandelectric.com

b. Either party may change the name of the person receiving notices and the address at which 

notices are received by so advising the other party in writing.
ATTACHMENT A

REFERENCE DRAWINGS
Drawing No. Drawing Title

M3-ISO-0001 GENERAL ARRANGEMENT ISO LOOKING NORTHEAST

M3-0165 PIPING AND INST. DIAGRAM - FLUE GAS SCR 31

M3-0166 PIPING AND INST. DIAGRAM - FLUE GAS SCR 32

SSK-001 CATALYST ARRANGEMENT DIAGRAM

S3-3017 SCR PLAN AND SECTIONS EL 262'-10 1/2"

S3-3018 SCR PLAN AND SECTIONS 

S3-3019 SCR WALL ELEVATIONS

S3-3029 CATALYST AND FLOW STRAIGHTENER BAFFLE PLATES PLAN AND DETAILS

S3-3030 CATALYST AND FLOW STRAIGTENER BAFFLE PLATES SECTIONS AND DETAILS SHEET 

1

S3-3107 CATALYST LOADING DOORS AND PERSONNEL DOOR SCHEDULE
EL. 255'-3..."

BEND LINE

AIR HEATER

IN PLACE NEW

G5S

G4S

G3S

G2S

G6S

IN PLACE NEW

SCR GIRDER

SCR REACTOR

EL. 226'-6"

B/DUCT

G1N

G1S

DUCT (I.P.)

APH INLET

(TYP.)

EL. 332'-9"

T/DUCT

(TYP.)

MAN ACCESS DOOR

(TYP.)

EXPANSION JOINT

EL.223'-6 "

G2N

G3N

2ND MIXER 2ND MIXER

1ST MIXER 1ST MIXER

DUCT SUPPORT STEEL (TYP.)

OUTLET DUCT

ECONOMIZER

THERMOCOUPLE (TYP.)

THERMOCOUPLE (TYP.)

(TYP.)

(ELBOW NOT SHOWN)

OUTLET ELBOW

ECONOMIZER 

TYP. FOR 2 IN EACH

PRESSURE TRANSMITTER

(TYP.)

GRID (AIG) NOZZLES

AMMONIA INJECTION

ANALYZER

NOX INLET 

6 EACH DUCT)

(TYP, FOR 

TEST PORT

GENERAL PURPOSE 

(TYP.)

PRESSURE TRANSMITTER

(TYP.)

MAN ACCESS DOOR

TEST PORT (TYP.)

GENERAL PURPOSE

TEST PORT (TYP.)

GENERAL PURPOSE

TEST PORT (TYP.)

GENERAL PURPOSE

TEST PORT (TYP.)

GENERAL PURPOSE 

(TYP.)

EXPANSION JOINT

(TYP.)

EXPANSION JOINT

(TYP.)

EXPANSION JOINT

(TYP.)

TEST PORT

GENERAL PURPOSE

NOX TUNING PORT (TYP 5 PLCS.)

ANALYZER

NOX OUTLET

(ELBOW NOT SHOWN)

OUTLET ELBOW

IN EACH ECONOMIZER

TYP. FOR 3

O2 PERMANENT PROBE

PLANT NORTH

20°

TRUE NORTH

(TYP.)

EXPANSION JOINT

B

ISOMETRIC VIEW LOOKING NORTHEAST

B

B

B

B

B

B

B

B

B

B

B

B

B

B

WAS DWG. M-ISO-1

REV. 4(7/1/2004)

A

REV. DATE REL'D. PREPARED REVIEWED APPROVED PURPOSE

DRAWING RELEASE RECORD SCALE

B

C

D

E

F

A

B

C

D

E

F

8 7 6 5 4 3 2 1

8 7 6 5 4 3 2 1

NUMBER

PROJECT

REV. DATE REL'D. PREPARED REVIEWED APPROVED PURPOSE

DRAWING RELEASE RECORD

 LAKELAND ELECTRIC 

 McINTOSH POWER PLANT 

 UNIT 3 

 SCR RETROFIT PROJECT 

 

 ISO LOOKING NORTHEAST 

 GENERAL ARRANGEMENT 

12064-001

 

 

 

 

 

THE WORK.

(OR THAT OF ITS SUBCONTRACTOR(S)) PERFORMING 

CONTRACTOR'S/INSTALLER'S PERSONNEL 

LOCATED ON THE WORK SITE, INCLUDING 

PRECAUTIONS TO ENSURE THE SAFETY OF ALL PEOPLE

CONTRACTOR/INSTALLER SHALL TAKE ALL APPROPRIATE

A 08-14-07 E. MAAG I. DERAMOS 

 B 05-28-10 I. DERAMOS G. RIVERA 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FILENAME:M3-ISO-0001 

 

 

FOR INFORMATION 

FOR INFORMATION 

 NONE 

DRAWING NO. REV.

CERTIFICATION OF AUTHORIZATION NO. 6938

CHICAGO, ILLINOIS 60603-5780

55 E. MONROE STREET

 

 M3-ISO-0001 B 









ATTACHMENT B

OPERATING LOAD CASES
OPERATING LOAD CASES

Units Maximum 

Load 

Intermediate 

Load 

Minimum 

Load

a. Load MW 360 270 180

b. Heat Input to Boiler mmBTU/hr 3,410 2,557.50 1,705

c. Flue Gas Mass Flow Rate lb/hr 3,516,000 2,823,000 2,012,000

d.

Flue Gas Volumetric Flow 

Rate acfm 1,714,000 1,300,000 906,000

e. Economizer Outlet Pressure in. wg -9.6 -4 -3.5

f. Flue Gas Temperature deg. F 640 - 675 610 - 625 550 - 580

g. Inlet NOx lb/mmBTU 0.36 0.36 0.36

h. Oxygen Concentration % volume 3.9 5 6

i. Water Concentration % volume 9.45 9.07 8.73
ATTACHMENT C

COAL SPECIFICATION
Coal Specification

Quality "As Received" Minimum Maximum

Heat Content (BTU/lb.) 11,500 13,500

Hardgrove Grindability 41 60

Proximate Analysis (% by weight) Minimum Maximum

Volatile Matter 27 39

Fixed Carbon 41 50

Ash 6 12

Moisture 4 12

Ultimate Analysis (% by weight) Minimum Maximum

Carbon 50.0 82.0

Hydrogen 3.5 6.0

Sulfur 0.6 3.4

Oxygen 3.0 9.5

Nitrogen 0.4 1.7

Chlorine - 0.2

Fluorine (PPM) - 270

Mineral Analysis of Ash (% by weight) Minimum Maximum

Ferric Oxide 5.0 20.0

Calcium Oxide 2.0 20.0

Magnesium Oxide 0.1 2.0

Sodium Oxide 0.1 1.6

Potassium Oxide 0.1 5.0

Silicon Oxide 30.0 58.0

Aluminum Oxide 18.0 36.0

Titanium Oxide 0.3 3.0

Sulfur Trioxide 0.1 7.0

Phos. Pentoxide 0.1 1.3

Trace Elements Minimum Maximum

Arsenic (PPM) - 10

Mercury (PPM) - 0.2

Tungsten (PPM) - 15

Vanadium (PPM) - 300

Ash Fusion, oF Reducing Conditions

Initial Deformation (IT) 2350o F

Softening Temp. (ST) 2450o F

Hemispherical Temp.(HT) 2520o F

FluidTemp. (FT) 2650o F
ATTACHMENT D

PERFORMANCE DATA SHEETS (TO BE COMPLETED BY VENDOR)
PERFORMANCE DATA SHEET FOR OPTION 1 (BASE OPTION OF SCR NOx 

CATALYST MODULES)

1.0 Catalyst Arrangement Value

1.1 Number of modules per layer

1.2 Total number of modules for replacement (both layers)

1.3 Catalyst volume for all modules per layer ft3

1.4 Catalyst surface area exposed to flue gas flow per layer ft2

1.5 Recommended distance between catalyst layers (bottom 

catalyst support to bottom catalyst support)

ft

1.6 Recommended distance between catalyst and reactor walls ft

1.7 Do catalyst module arrangement and recommended 

distances between layers fit within existing SCR reactor 

dimensions?

Answer

Yes/No

2.0 Catalyst Design 

2.1 Manufacturer, and location of manufacture

2.2 Model number, if applicable

2.3 Construction/Type (plate, honeycomb, etc.)

2.4 Catalyst chemical formulation (list major constituents and 

any special additives)

2.5 Substrate material, if applicable

2.6 Module frame material

2.7 Is/Are curve(s) for minimum SCR operating temperature 

versus % sulfur in coal (as-received basis) provided?

Answer

Yes/No

2.8 Ash load adhering to catalyst surface within each module lb

2.9 Ash load around each module lb

2.10 Specific surface area m2/m3

2.11 Catalyst Pitch mm

2.12 Catalyst wall thickness mm

2.13 Catalyst percent open area (nominal) %

2.14 Space velocity at full load 1/hr

2.15 Catalyst surface area velocity at full load ft/min

2.16 Superficial velocity at inlet to catalyst at full load ft/min

2.17 Catalyst surface area velocity at minimum load ft/min

2.18 Superficial velocity at inlet to catalyst at minimum load ft/min

2.19 Linear velocity at full load ft/min

2.20 Linear velocity at minimum load ft/min

2.21 Catalyst bulk density lb/ft3

2.22 Catalyst module weight lb

2.23 Catalyst module dimensions (width x length x height) mm

2.24 Catalyst weight per layer lb

2.25 Hours of Catalyst Life that Catalyst Layer Mechanical 

Strength will be adequate for 

hrs
3.0 Catalyst Handling and Storage

3.1 Estimated shipping weight of catalyst modules lb

3.2 Estimated number of shipments

3.3 Will catalyst be delivered in packaging suitable for outdoor 

storage?

Answer

Yes/No

3.4 Are special tools for catalyst unloading and lifting required? Answer

Yes/No

4.0 Catalyst Guaranteed Performance (1 new layer per SCR)

4.1 Gross plant output MW 364

4.2 SCR Inlet Average NOx lb/mmBTU 0.36

4.3a SCR Inlet Average NOx lb/hr

4.3b SCR Inlet Average NOx ppmvd @ 

3% O2

4.4a Design Flue gas flow lb/hr 3,516,000

4.4b Design Flue gas flow acfm 1,714,000

4.5 Minimum average NOx reduction efficiency %

4.6 Flue gas temperature at SCR catalyst inlet at full load deg. F

4.7 Flue gas temperature at SCR catalyst inlet at minimum load deg. F

4.8 Minimum flue gas temperature at SCR catalyst inlet deg. F

4.9 Maximum ammonia slip ppmvd @ 

3% O2

4.10 Maximum static pressure drop per new SCR catalyst layer in wg

4.11 Maximum SO2 ---> SO3 oxidation rate for design fuel per 

layer

%

4.12 Catalyst life while meeting all guarantees hrs / yrs /

4.13 Expected catalyst life hrs / yrs /

4.14a Relative Activity Limit for Consideration of

Catalyst Replacement at end of guaranteed catalyst life

4.14b Is warranty provided for each replacement catalyst layer if 

the relative activity drops below the limit during the 

guarantee period?

Answer

Yes/No

4.15 Anhydrous Ammonia consumption lb/hr

4.16 Warranty (see 3.2 gg) Attach 

additional

pages as 

necessary
PERFORMANCE DATA SHEET FOR OPTION 2 (ALTERNATIVE OPTION OF 

COMBINATION SCR NOx AND MERCURY OXIDATION CATALYST MODULES)

1.0 Catalyst Arrangement Value

1.1 Number of modules per layer

1.2 Total number of modules for replacement (both layers)

1.3 Catalyst volume for all modules per layer ft3

1.4 Catalyst surface area exposed to flue gas flow per layer ft2

1.5 Recommended distance between catalyst layers (bottom 

catalyst support to bottom catalyst support)

ft

1.6 Recommended distance between catalyst and reactor walls ft

1.7 Do catalyst module arrangement and recommended 

distances between layers fit within existing SCR reactor 

dimensions?

Answer

Yes/No

2.0 Catalyst Design 

2.1 Manufacturer, and location of manufacture

2.2 Model number, if applicable

2.3 Construction/Type (plate, honeycomb, etc.)

2.4 Catalyst chemical formulation (list major constituents and 

any special additives)

2.5 Substrate material, if applicable

2.6 Module frame material

2.7 Is/Are curve(s) for minimum SCR operating temperature 

versus % sulfur in coal (as-received basis) provided?

Answer

Yes/No

2.8 Ash load adhering to catalyst surface within each module lb

2.9 Ash load around each module lb

2.10 Specific surface area m2/m3

2.11 Catalyst Pitch mm

2.12 Catalyst wall thickness mm

2.13 Catalyst percent open area (nominal) %

2.14 Space velocity at full load 1/hr

2.15 Catalyst surface area velocity at full load ft/min

2.16 Superficial velocity at inlet to catalyst at full load ft/min

2.17 Catalyst surface area velocity at minimum load ft/min

2.18 Superficial velocity at inlet to catalyst at minimum load ft/min

2.19 Linear velocity at full load ft/min

2.20 Linear velocity at minimum load ft/min

2.21 Catalyst bulk density lb/ft3

2.22 Catalyst module weight lb

2.23 Catalyst module dimensions (width x length x height) mm

2.24 Catalyst weight per layer lb

2.25 Hours of Catalyst Life that Catalyst Layer Mechanical 

Strength will be adequate for 

hrs

3.0 Catalyst Handling and Storage
3.1 Estimated shipping weight of catalyst modules lb

3.2 Estimated number of shipments

3.3 Will catalyst be delivered in packaging suitable for outdoor 

storage?

Answer

Yes/No

3.4 Are special tools for catalyst unloading and lifting required? Answer

Yes/No

4.0 Catalyst Guaranteed Performance (1 new layer per SCR)

4.1 Gross plant output MW 364

4.2 SCR Inlet Average NOx lb/mmBTU 0.36

4.3a SCR Inlet Average NOx lb/hr

4.3b SCR Inlet Average NOx ppmvd @ 

3% O2

4.4a Design Flue gas flow lb/hr 3,516,000

4.4b Design Flue gas flow acfm 1,714,000

4.5 Minimum average NOx reduction efficiency %

4.6 Flue gas temperature at SCR catalyst inlet at full load deg. F

4.7 Flue gas temperature at SCR catalyst inlet at minimum load deg. F

4.8 Minimum flue gas temperature at SCR catalyst inlet deg. F

4.9 Maximum ammonia slip ppmvd @ 

3% O2

4.10 Maximum static pressure drop per new SCR catalyst layer in wg

4.11 Maximum SO2 ---> SO3 oxidation rate for design fuel per 

layer

%

4.12 Catalyst life while meeting all guarantees hrs / yrs /

4.13 Expected catalyst life hrs / yrs /

4.14a Relative Activity Limit for Consideration of

Catalyst Replacement at end of guaranteed catalyst life

4.14b Is warranty provided for each replacement catalyst layer if 

the relative activity drops below the limit during the 

guarantee period?

Answer

Yes/No

4.15 Anhydrous Ammonia consumption lb/hr

4.16 Warranty (see 3.2 gg) Attach 

additional

pages as 

necessary
ATTACHMENT E

INSURANCE REQUIREMENTS
ATTACHMENT F

SAFETY REQUIREMENTS
INSURANCE REQUIREMENTS

Unit 3 SCR Catalyst Replacement

STATEMENT OF PURPOSE

The City of Lakeland (the “City”) from time to time enters into agreements, leases and other contracts 

with Other Parties (as hereinafter defined).

Such Agreements shall contain at a minimum risk management/insurance terms to protect the City’s 

interests and to minimize its potential liabilities. Accordingly, the following minimum requirements shall 

apply:

CITY DEFINED

The term City (wherever it may appear) is defined to mean the City of Lakeland itself, its Commission, 

employees, volunteers, representatives and agents.

OTHER PARTY DEFINED

The term Other Party (wherever it may appear) is defined to mean the other person or entity which is the 

counter-party to the Agreement with the City and any of such Other Party’s subsidiaries, affiliates, 

officers, employees, volunteers, representatives, agents, contractors and subcontractors.

LOSS CONTROL/SAFETY

Precaution shall be exercised at all times by the Other Party for the protection of all persons, including 

employees, and property. The Other Party shall comply with all laws, rules, regulations or ordinances 

related to safety and health, and shall make special effort to anticipate and detect hazardous conditions 

and shall take such precautionary and prompt action where loss control/safety measures should 

reasonably be expected.

The City may order work to be stopped at any time, without liability, if conditions exist that present 

immediate danger to persons or property. The Other Party acknowledges that such stoppage, or failure to 

stop, will not shift responsibility for any damages from the Other Party to the City. 

INSURANCE - BASIC COVERAGES REQUIRED

The Other Party shall procure and maintain the following described insurance, except for coverage 

specifically waived by the City of Lakeland, on policies and with insurers acceptable to the City, and 

insurers with AM Best ratings of no less than A.

These insurance requirements shall in no way limit the liability of the Other Party. The City does not 

represent these minimum insurance requirements to be sufficient or adequate to protect the Other Party’s 

interests or liabilities, but are merely minimums.

"Except for workers’ compensation and professional liability, the Other Party's insurance policies shall be 

endorsed to name the City of Lakeland as additional insured. It is agreed that the Other Party's insurance 

shall be deemed primary and non-contributory with respect to any insurance or self-insurance carried by 

The City of Lakeland for liability arising out of the operations of this agreement." 
Insurance Requirements (cont’d)

INSURANCE – BASIC COVERAGES REQUIRED (cont’d)

Except for workers compensation, the Other Party waives its right of recovery against the City, to the 

extent permitted by its insurance policies.

The Other Party’s deductibles/self-insured retentions shall be disclosed to the City and may be 

disapproved by the City. They shall be reduced or eliminated at the option of the City. The Other Party 

is responsible for the amount of any deductible or self-insured retention.

Insurance required of the Other Party or any other insurance of the Other Party shall be considered 

primary, and insurance of the City shall be considered excess, as may be applicable to claims which arise 

out of the Hold Harmless, Payment on Behalf of the City of Lakeland, Insurance, Certificates of 

Insurance and any Additional Insurance provisions of this agreement, contract, or lease.

Commercial General Liability: This insurance shall be an “occurrence” type policy written in 

comprehensive form and shall protect the Other Party and the additional insured against all claims arising 

from bodily injury, sickness, disease, or death of any person other than the Other Party’s employees or 

damage to property of the City or others arising out of any act or omission of the Other Party or its agents, 

employees, or Subcontractors and to be inclusive of property damage resulting from explosion, collapse 

or underground (xcu) exposures. This policy shall also include protection against claims insured by usual 

personal injury liability coverage, and to insure the contractual liability assumed by the Other Party under 

the article entitled INDEMNIFICATION, and “Products and Completed Operations” 

coverage.

The Other Party is required to continue to purchase products and completed operations coverage for a 

minimum of three years beyond the City’s acceptance of renovation or construction properties.

The liability limits shall not be less than:

Bodily Injury and $1,000,000

Property Damage Single limit each occurrence

Business Automobile Liability: Business Auto Liability coverage is to include bodily injury and 

property damage arising out of ownership, maintenance or use of any auto, including owned, non-owned 

and hired automobiles and employee non-ownership use.

The liability limits shall not be less than:

Bodily Injury and $1,000,000

Property Damage Single limit each occurrence

Workers’ Compensation: Workers’ Compensation coverage to apply for all employees for statutory 

limits and shall include employer’s liability with a limit of $100,000 each accident, $500,000 disease 

policy limits, $100,000 disease limit each employee. (“All States” endorsement is required where 

applicable). If exempt from Worker’s Compensation coverage, as defined in Florida Statue 440, the Other 

Party will provide a copy of State Workers’ Compensation exemption.

All subcontractors shall be required to maintain Worker’s Compensation.

The Other Party shall also purchase any other coverage required by law for the benefit of employees.
Excess Liability: This insurance shall protect the Other Party and the additional insured against all 

claims in excess of the limits provided under the employer’s liability, commercial automobile liability, 

and commercial general liability policies. The policy shall be an “occurrence” type policy, and shall 

follow the form of the General and Automobile Liability.

The liability limits shall not be less than: $2,000,000

EVIDENCE/CERTIFICATES OF INSURANCE

Required insurance shall be documented in Certificates of Insurance which provide that the City shall be 

notified at least 30 days in advance of cancellation, nonrenewable, or adverse change.

New Certificates of Insurance are to be provided to the City at least 15 days prior to coverage renewals.

If requested by the City, the Other Party shall furnish complete copies of the Other Party’s insurance 

policies, forms and endorsements.

For Commercial General Liability coverage the Other Party shall, at the option of the City, provide an 

indication of the amounts of claims payments or reserves chargeable to the aggregate amount of liability 

coverage.

Receipt of certificates or other documentation of insurance or policies or copies of policies by the City, or 

by any of its representatives, which indicate less coverage than required does not constitute a waiver of 

the Other Party’s obligation to fulfill the insurance requirements herein.
Indemnification

To the fullest extent permitted by laws and regulations, and in consideration of the amount stated 

on any Purchase Order, the Contractor shall defend, indemnify, and hold harmless the City, its 

officers, directors, agents, guests, invitees, and employees from and against all liabilities,

damages, losses, and costs, direct, indirect, or consequential (including but not limited to 

reasonable fees and charges of engineers, architects, attorneys, and other professionals and court 

and arbitration costs) arising out of or resulting from any acts of negligence, recklessness or 

intentional wrongful misconduct in the performance of the work by the Contractor, any 

Subcontractor, or any person or organization directly or indirectly employed by any of them to 

perform or furnish any of the work or anyone for whose acts any of them may be liable.

In any and all claims against the City, or any of its officers, directors, agents, or employees by 

any employee of the Contractor, any Subcontractor, any person or organization directly or 

indirectly employed by any of them to perform or furnish any of the work or anyone for whose 

acts any of them may be liable, this indemnification obligation shall not be limited in any way 

by any limitation on the amount or type of damages, compensation, or benefits payable by or for 

the Contractor or any such Subcontractor or other person or organization under workers’ or 

workmen’s compensation acts, disability benefit acts, or other employee benefit acts, nor shall 

this indemnification obligation be limited in any way by any limitation on the amount or type of 

insurance coverage provided by the City, the Contractor, or any of his Subcontractors. To the 

extent this Indemnification conflicts with any provision of Florida Law or Statute, this 

indemnification shall be deemed to be amended in such a manner as to be consistent with such 

Law or Statute.

Applicability: It is the express intent of the Contractor that this agreement shall apply for the 

project(s) or time period indicated below. (Check and complete one):

______ Agreement is applicable to all contracts, purchase orders and other work

performed for the City of Lakeland for the time period of not more than 

five (5) years.

______________________ to ______________________.

 (Date) (Date)

(OR)

______ Agreement is limited to Bid #, Purchase Order #, Requisition #___________, 

or Contract dated ______________.

Subrogation: The Contractor and his Subcontractors agree by entering into this contract to a 

Waiver of Subrogation for each required policy herein. When required by the insurer, or should 

a policy condition not permit Contractor or Subcontractor to enter into a pre-loss agreement to 

waive subrogation without an endorsement, then Contractor or Subcontractor agrees to notify 

the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery 

Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to 

any policy, which includes a condition specifically prohibiting such an endorsement, or voids 

coverage should Contractor or Subcontractor enter into such an agreement on a pre-loss basis. 

Page 1 of 2

 

 
Release of Liability: Acceptance by the Contractor of the last payment shall be a release to 

the City and every officer and agent thereof, from all claims and liability hereunder for anything 

done or furnished for, or relating to the work, or for any act or neglect of the City or of any 

person relating to or affecting the work.

Savings Clause: The parties agree that to the extent the written terms of this 

Indemnification conflict with any provisions of Florida laws or statutes, in particular Sections 

725.06 and 725.08 of the Florida Statutes, the written terms of this indemnification shall be 

deemed by any court of competent jurisdiction to be modified in such a manner as to be in full 

and complete compliance with all such laws or statutes and to contain such limiting conditions, 

or limitations of liability, or to not contain any unenforceable, or prohibited term or terms, such 

that this Indemnification shall be enforceable in accordance with and to the greatest extent 

permitted by Florida Law.

____________________________ Name of Organization

BY: ____________________________ Signature of Owner or Officer

 

STATE OF : ________________________ ____ Organization Phone Number

COUNTY OF: ________________________

The foregoing instrument was acknowledged before me this _____ day of _____________, 2015

by ______________________________, of _____________________________________.

Printed Name of Owner / Officer Corporate or Company Name

He/She is personally known to me or has produced ________________________________ as

State Drivers License Number

identification, and did _______ / did not _______ take an oath.

___________________________________________

Signature of Person Taking Acknowledgment

___________________________________________

Printed Name of Person Taking Acknowledgment

____________________________ Notary Seal

CITY OF LAKELAND

BY:

 Karen Lukhaub, Director of Risk Management

DATE 

Page 2 of 2
SPECIFICATION SAFETY REQUIREMENTS

(Revised September 2014)

The following safety requirements are comprehensive in nature with some site specificity; 

therefore, not all sections are applicable to every Contract. Please apply those safety 

requirements as site or situation dictates. NOTE: All City project representatives who assume 

responsibility for contract management will be responsible for insuring compliance with these 

safety requirements by all Contractors and/or Subcontractors. 

I. GENERAL

A. The Contractor shall comply with all Federal/State Occupational Safety and 

Health Act (OSHA) Standards and any other rules and regulations applicable to 

construction and/or maintenance activities in the State of Florida. The Contractor 

shall also comply with county, city, or any other agency’s rules and regulations 

regarding safety.

B. The City’s safety personnel or any City supervisor may order that the work be 

stopped if a condition of immediate danger is found to exist. Nothing contained 

herein shall be construed to shift responsibility or risk of loss for injuries or 

damage sustained as a result of a violation of this Article from the Contractor to 

the City; and the Contractor shall remain solely and exclusively responsible for 

compliance with all safety requirements and for the safety of all persons and 

property at the project site.

C. The parties hereto expressly agree that the obligation to comply with applicable 

safety provisions is a material provision of this Contract and a duty of the 

Contractor. The City reserves the right to require demonstration of compliance 

with the safety provisions of this Contract. The parties agree that such failure is 

deemed to be a material breach of this Agreement; and the Contractor agrees upon 

such breach, all work pursuant to the Contract shall terminate until demonstration 

to the City that the safety provisions of this Agreement have been complied with. 

In no event shall action or failure to act on the part of the City be construed as a 

duty to enforce the safety provisions of this Agreement, nor shall it be construed 

to create liability for the City for any act or failure to act in respect to the safety 

provisions of this Agreement.

II. SAFETY EQUIPMENT

All City safety policies and procedures will be strictly adhered to and enforced by the 

City of Lakeland Safety Division, which may include work stoppage or removal of 

Contractor and/or personnel. Such policies and procedures are available upon request. 

These safety regulations include, but are not limited to:

A. All persons on City property will wear industrial safety glasses with affixed side 

shields at all times, except when in an office building or construction trailer, in the 

enclosed cab of a motor vehicle, or during a break period when all work has 

stopped. 
B. All persons on City property will wear an approved hard hat in good repair at all 

times, except when in an office building or construction trailer, in the enclosed 

cab of a motor vehicle, or during a break period when all work has stopped. 

Bump hats, or “cowboy style” hard hats are not acceptable at any time.

C. All persons on City property and in an area where the noise level exceeds 85db 

must wear hearing protection that complies with ANSI S3.19-74 (ear muffs and/or 

approved ear plugs with an NRR of at least 30). This includes areas where noisy 

equipment is in use (i.e. jack hammers, electric or air drills, heavy equipment with 

open cabs, pipe cutting saws, etc.) and in a plant environment where posted.

D. Sport or athletic-type style shoes are NOT considered a suitable work shoe and

are not acceptable as work shoes at this location.

E. Any person on City property, in an area where tools are being used that cause or 

may cause flying particles or an area where there is a potential of excessive dust 

or airborne particles, must wear, in addition to and over their industrial safety 

glasses, either soft-sided goggles or a full face shield/protector, and the 

appropriate respiratory protection equipment.

F. Where vehicular and/or pedestrian traffic is affected:

1. Maintenance of Traffic

The Contractor shall conduct his work so as to interfere as little as 

possible with public travel, whether vehicular or pedestrian. Whenever it 

is necessary to cross, obstruct, or close roads, driveways, and walks, 

whether public or private, the Contractor shall, at his own expense, 

provide and maintain suitable and safe detours or other temporary 

expedients for the accommodation of public and private travel, and shall 

give reasonable notice to owners of private drives before interfering 

with them. Such maintenance of traffic will not be required when the 

Contractor has obtained permission from the owner and tenant of private 

property, or from the authority having jurisdiction over public property 

involved, to obstruct traffic at the designated point.

2. Barricades and Lights 

All streets, roads, highways, and other public thoroughfares, which are 

closed to traffic, shall be protected by effective barricades on which shall 

be placed acceptable warning signs. Barricades shall be located at the 

nearest intersecting public highway or street on each side of the blocked 

section and all other positions required by applicable standards. 

All barricades and obstructions shall be illuminated by means of warning 

lights from sunset to sunrise. Materials stored upon or alongside public 

streets and highways shall be so placed, and at the work at all times shall 

be so conducted, as to cause the minimum obstruction and inconvenience 

to the traveling public.

All barricades, signs, lights, and other protective devices shall be installed 

and maintained in conformity with applicable statutory requirements and, 

where within railroad and highway rights-of-way, as required by the 

authority having jurisdiction thereover.

All Contractor owned or controlled vehicles and/or equipment which will 

be operated on or within ten (10) feet of the roadway will be equipped 
with a minimum of one amber 360 degree Class I warning device. This 

device must meet minimum standards for utility construction purposes 

such as a minimum of 500,000 candlepower and visible from 360 degrees 

of mounting. The warning device(s) must be in operation at all times that 

a vehicle/equipment is on the roadway or within the ten (10) feet of runoff 

area and not in a “normal” travel status.

All personnel, when working within fifteen (15) feet of the roadway, for 

fifteen (15) minutes or more must wear approved FDOT reflective vests.

3. Damage to Existing Property

The Contractor will be held responsible for any damage to existing 

structures, work, materials, or equipment because of his operations and 

shall repair or replace any damaged structures, work, materials, or 

equipment to the satisfaction of, and at no additional cost to, the City, 

unless otherwise addressed in the Contract.

III. TOXIC SUBSTANCES

The Contractor shall be responsible for compliance any and all Federal, State or Local 

Right-To-Know-Law for its employees and the employees of any and all Subcontractors 

the Contractor brings on or causes to be on the project site, inclusive of pesticides and/or 

herbicides.

The Contractor shall, between receiving the Contract and coming on the project site to 

begin work, provide the City’s field representative with affidavits and/or training 

documents stating that ALL personnel the Contractor brings on, or causes to be on the 

project site, have been given training or possess the appropriate licenses (if required) on 

any toxic substances said personnel will be working with or may be exposed to while 

working at the job site.

The Contractor shall provide/give to the City’s field representative a copy of 

manufacturer’s MSDS or SDS (as appropriate) for ANY and ALL “Toxic Chemicals” 

used by or brought on the project site by the Contractor or Subcontractor prior to the 

substance(s) being delivered to the City’s property.

The Contractor and/or Subcontractor must be provided MSDS(s) or SDS’s (as 

appropriate) which is / are in the possession of the City upon receipt of a written request. 

The City may establish reasonable procedures for acting upon such requests to avoid 

interruption of normal work operations.

Before any work shall begin, the Contractor shall arrange a meeting to advise City’s field 

representative about safety and any dangers City employees will be subjected to, due to 

the presence of chemicals on the project site.

IV. CONFINED SPACE
A. Contractor shall provide documentation to the City of Lakeland Safety Division 

representative which testifies to the level of Confined Space training the contract 

personnel have completed. In addition, if only contract employees are to enter 

the confined space, contractors are responsible for air monitoring of the space. 

Further, the contractor must ensure that rescue personnel are available prior to 

entry. Therefore the contractor is responsible for providing all necessary 

equipment in order to perform confined space operations. This includes 

providing appropriate air monitors with documentation indicating a calibration 

date of no more than 30 days prior to entry.

B. Contractor shall familiarize themselves and abide by the published City of 

Lakeland Confined Space procedure and permit system. The contractor is 

responsible for training their personnel on the provisions contained in this 

published procedure.

V. PLANT SITE EMERGENCY CONDITIONS

A. In the event a contractor is working on a City of Lakeland Plant Site and a plant site 

emergency condition (i.e. major fire, hazardous fluid/gas leak, bomb threat, etc.) 

occurs, the CONTRACTOR and the CONTRACTOR’S employees shall follow all 

instructions issued by the CITY. Upon notification of plant site emergency, the 

CONTRACTOR and all contract employees shall evacuate to the CONTRACTOR’S 

parking lot. The CITY will issue further instructions to the CONTRACTOR 

indicating when the CONTRACTOR may return to the plant site.

B. All contractors who perform services at McIntosh Power Plant or in the vicinity of 

this area (within 1000 feet of fence line) shall ensure their personnel are made aware 

of the presence of anhydrous ammonia. This employee awareness must include 

chemical properties, site, sound and symptoms related to exposure and the emergency 

signal and procedure used at the facility in the event of a release.

C. All contractors who perform services at either a wastewater plant or a fresh water 

plant or in the vicinity of these areas (within 1000 feet of fence line) shall ensure their 

personnel are made aware of the presence of chlorine. This employee awareness 

must include chemical properties, site, sound and symptoms related to exposure and 

the emergency signal and procedure used at the facility in the event of a release.

D. All Contractors personnel shall be required to undergo chlorine safety training to be 

provided by the City should gaseous chlorine be utilized at the work location. The 

City will provide one training session and thereafter the Contractor shall be 

responsible for conducting the training using materials provided by the City. 

Contractor shall supply proof of completion of training to the City prior to any 

personnel reporting to the site. 

E. All Contractors personnel shall be required to undergo anhydrous ammonia safety 

training to be provided by the City should gaseous anhydrous ammonia be utilized 

at the work location. The City will provide one training session and thereafter the 

Contractor shall be responsible for conducting the training using materials provided 

by the City. Contractor shall supply proof of completion of training to the City prior 

to any personnel reporting to the site. 

VI. PROCESS SAFETY MANAGEMENT
A. Purpose

The purpose of this procedure is to describe contractor qualification, contractor 

employee training, and access control requirements. It also describes how 

contractor PSM performance will be evaluated and it documents the Contractor 

Injury and Illness Log procedure.

B. Scope

This procedure applies to all contractors hired by the City of Lakeland - Lakeland 

Electric - Energy Supply who perform work on site that have the potential to 

impact the Selective Catalytic Reduction (SCR) Ammonia System area and/or the 

City of Lakeland Chlorine facilities 

C. Responsibilities

1. The Plant Superintendent (North McIntosh, W.Carl Dicks, and Williams 

Water Treatment) shall be responsible for requesting contractor safety 

qualifications, establishing and maintaining a PSM-Approved Contractor 

List, maintaining Contractor safety qualification records, performing 

periodic contractor audits, and maintaining the contractor injury and 

illness log.

2. All City of Lakeland employees who requisition contractor services shall 

be responsible for choosing contractors from the PSM-Approved 

Contractor List and monitoring contractor safety performance.

3. All City of Lakeland employees shall be responsible for notifying the 

appropriate Plant Superintendent if they become aware of unauthorized 

contractors working on or near PSM covered processes.

D. Requisitioning Contractor Services

When requisitioning contractor services to perform work on or near the SCR 

ammonia process or chlorine facilities City of Lakeland employees shall choose 

only contractors who have been listed on the PSM-Approved Contractors List.

E. Contractor Qualification Requirements

All contractors performing work on the covered process or and those performing 

work which has the potential to cause an accidental release of the product shall 

meet the qualification and training requirements given below.

1. Qualification Criteria

a. To be considered for inclusion on the PSM-Approved Contractors 

List, contractors must submit the following along with their bid for 

work to be performed on or near the SCR ammonia processor or 

chlorine

b. Documentation of their Experience Modification Rate (EMR), 

which must be less than or equal to 1.00

c. A letter stating their drug and alcohol policy. Only contractors 

who certify a Drug-Free Workplace will be accepted.

d. Their written Safety Compliance Program.

e. The Plant Superintendent in conjunction with the Safety Officer 

shall evaluate the information, which is submitted with the bids, 
and determine which contractors shall be approved for work on or 

near the covered process.

2. Contractor Employee Training Requirements

a. The Plant Superintendent shall provide a Contractor’s Process 

Safety Information package to contractors who are approved for 

inclusion on the PSM-Approved Contractors List.

b. The Contractor’s Process Safety Information package shall include 

the following information:

(1) General Safety/Security requirements for the site

(2) An outline of the City of Lakeland work practices and 

procedures manual including Confined Space Entry, Line 

Breaking, Lockout Tagout, and Hot Work Procedures.

(3) An outline of the appropriate Emergency Response Plan.

(4) A written description of the SCR ammonia process or 

chlorine process.

(5) An outline of the City of Lakeland Management of Change 

Procedure.

c. The Contractors shall train their employees on the covered 

materials and on the hazards of the particular chemical involved. 

They shall administer an appropriate test to confirm the 

employees’ understanding of the material.

d. The Contractors shall document the training, including the names 

of employees trained, dates of training, and the employee’s test 

grade.

e. Each contractor employee shall complete refresher training at least 

every three years.

F. Access Control

The contractor shall submit the employee training information to the Plant

Superintendent before or upon arrival for work at the site. The Plant 

Superintendent shall review the information and ensure that only trained 

employees are allowed to work on or near the PSM process. 

Process
The McIntosh Power Plant has one system that is covered by 29 CFR 1910.119 Process Safety 

Management of Highly Hazardous Chemicals: The Selective Catalytic Reduction Ammonia 

system (SCR) which is used to reduce Nox emissions on COL Unit # 5.

W. Carl Dicks and the Northside Water Reclamation facilities, in conjunction with the Thomas 

Williams Water Treatment Facility contain chlorine in such quantity that is covered in the PSM 

standard.

In accordance with 29 CFR 1910.119 (h) (1) (Process Safety Management), the City of Lakeland -

Lakeland Electric - Energy Supply and the Department of Water Utilities is required to review the 

safety performance and safety program of contractors who perform maintenance or repair, 

turnaround, major renovation, or specialty work on or adjacent to systems that are covered by the 

standard as part of the evaluation used to determine the award of contracts. In order for a company 

to be evaluated for award of the contract, a completed, signed and dated Contractor Safety 

Evaluation form must be submitted along with a copy of the contractor’s Experience Modification 

Rate (EMR) on Insurance Company Letterhead. Failure to submit the Contractor Safety Evaluation 

will remove the Contractor from the qualified contractor/vendor list and the contractor will not be 

eligible for award of the contract.

All contractors awarded work that is on the systems covered by the Process Safety Management 

Standard shall provide documentation that all employees have received training in the potential fire, 

explosion, or toxic release hazards related to his/her job and the process and the applicable 

provisions of the emergency plan. The documentation shall include the identity of the contract 

employee, the date of the training, and the means used to verify that the employee understood the 

training. In addition, a Job Hazard Analysis (JHA) is required for all work on systems covered by 

the Process Safety Management Standard and the JHA must be reviewed by all personnel involved in 

the work prior to the work beginning, and as needed, during the progress of the work. Any 

modification to the JHA during the job must be approved by the senior contractor supervisor on site 

and either the City of Lakeland Safety Manager specific Plant Superintendent, or their designees.

All contractors awarded work that is on the systems covered by the Process Safety Management 

Standard shall report any injuries or illness related to work in the process areas immediately and shall 

provide an injury and illness log on a weekly basis to the City of Lakeland Safety Manager.

All contractors awarded work that is on the systems covered by the Process Safety Management 

Standard shall comply with all other pertinent provisions of 29 CFR 1910.119 that are not mentioned 

in this document.
AGREEMENT

THIS AGREEMENT, made and entered into on this ____ day of _________________, 2015, by and 

between the City of Lakeland, Florida, a municipality organized and existing in accordance with the laws of the

State of Florida, hereinafter referred to as the "City", located at 228 South Massachusetts Avenue, Lakeland, 

Florida 33801-5086, and ___________________________ a _____________ corporation, located at 

____________________________________________hereinafter referred to as the "Contractor".

WITNESSETH:

WHEREAS, City has previously determined that it has a need for ________________services; and

WHEREAS, City solicited competitive bids/issued a Request for Proposal (RFP) for such services 

pursuant to (City of Lakeland Invitation to Bid No. _________ or RFP No. _____) (hereinafter ITB or RFP); 

and

WHEREAS, City awarded the (Bid/Proposal) to Contractor; and

WHEREAS, Contractor has represented that it is able to satisfactorily provide the services according 

to the terms and conditions of the (ITB/RFP), which are incorporated herein by reference, and the terms and 

conditions contained herein; and

NOW THEREFORE, in consideration of the above and mutual covenants contained herein, the parties 

agree as follows:

1. Services to be Performed. The Contractor hereby agrees to provide the City with 

_______________________, as requested and more specifically outlined in the (ITB/RFP), this Agreement, 

the Scope of Services attached hereto and incorporated herein by reference as Exhibit “A”, and all 

subsequent official documents that form the Contract Documents for this Agreement.

2. Time of Service. Services shall be performed in a timely manner, as specified in the 

(Invitation to Bid/RFP). 

3. Term of Agreement/Option of Renewal. This Agreement shall be in effect for an initial term of

______ (months/years) from ______________ (the “Effective Date”) and any extension thereof. This 

Agreement may be renewed subject to execution of a written agreement between the City and Contractor for 

up to ___ additional ____ period(s) beyond the initial contract period. This option shall be exercised only if all 

terms and conditions remain the same and approval is granted by the City or its authorized representative. 

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4. Amendment of the Contract. This Agreement may be amended only by mutual written 

agreement of the parties. 

5. Assignment/Subcontracting. The Contractor shall perform this Agreement. No assignment or 

subcontracting shall be allowed without the prior written consent of the City. In the event of a corporate 

acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) business days 

of Contractor’s notice of such action or upon the occurrence of said action, whichever occurs first. The right to 

terminate this Agreement, which shall not be unreasonably withheld by City, shall include, but not be limited to, 

instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any 

local, state or federal laws. Action by the City awarding a (bid/proposal) to a contractor which has disclosed its 

intent to assign or subcontract in its response to the (ITB/RFP), without exception shall constitute approval for 

purposes of this Agreement.

6. Cancellation. City reserves the right to cancel this Agreement, without cause, by providing

thirty (30) days prior written notice to the Contractor of its intention to cancel, or with cause if at any time the 

Contractor fails to fulfill or abide by any of the terms or conditions specified. 

Failure of the Contractor to comply with any of the provisions of this Agreement shall be 

considered a material breach of contract and shall be cause for immediate termination of the Agreement at the 

discretion of the City.

In addition to all other legal remedies available to City, City reserves the right to 

cancel and obtain from another source any items which have not been provided within the period of time 

stated in the (bid/proposal), or if no such time is stated, within a reasonable period of time from the date of 

order or request, as determined by City.

In addition, in the event that sufficient budgeted funds are not available for a new fiscal 

period, the City shall notify the Contractor of such occurrence and the City shall terminate this Agreement on 

the last day of the then current fiscal period without penalty or expense to the City.

7. Prohibition of Contingent Fees. The Contractor warrants that it has not employed or retained 

any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this 

Agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm other 

than a bona fide employee working solely for the Contractor any fee, commission, percentage, gift or other 

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consideration contingent upon or resulting from the award of making of this Agreement. In the event of breach 

of this provision, the City shall have the right to terminate this Agreement without further liability and, in its sole 

discretion, deduct from the contract price, or otherwise recover, the full amount of any such fee, commission, 

percentage, gift or consideration paid as a result of said breach.

8. Compensation. City shall pay Contractor upon Contractor’s completion of, and City’s

acceptance of, the services required herein, as specified in the (ITB/RFP) and as set forth in the City’s Cost 

Proposal Letter, attached hereto and incorporated herein by reference as Appendix 1. Prices shall remain 

firm for the duration of the contract. All payments shall be made in accordance with Fla. Stat. § 218.70, et. 

seq., the Local Government Prompt Payment Act. City shall pay Contractor the actual costs of all reimbursable 

expenses incurred in connection with City approved Services pursuant to this Agreement, provided that 

reimbursement for travel and subsistence expenses shall be paid in accordance with the City of Lakeland’s 

Consultant Reimbursement Policy, attached hereto and incorporated herein by reference as Appendix 2. 

9. Ownership of Documents. All data, specifications, calculations, estimates, plans, drawings, 

construction documents, photographs, summaries, reports, memoranda and other documents, instruments, 

information and material prepared or accumulated by the Contractor or its subcontractors in rendering 

services pursuant to this Agreement shall be the sole property of the City which may have access to the 

reproducible copies at no additional cost other than printing. In no event shall Contractor be liable or 

responsible to anyone for the City’s use of any such information or material in another project or following 

termination of this Agreement. 

10. Permits/ Licenses. Contractor must secure and maintain any and all permits and licenses 

required to complete services pursuant to this Agreement.

11. Access to Records/Audit. The Contractor shall retain all records relating to this contract for a 

period of at least three (3) years after final payment is made. Contractor shall maintain accounting records in 

accordance with generally accepted accounting principles and practices to substantiate all invoice amounts to 

the City. City reserves the right to audit such records upon notice to the Contractor.

12. Public Records. Contractor shall comply with Florida Statute Chapter 119, the Florida Public 

Records Act as it relates to records kept and maintained by Contractor in performance of services pursuant to 

this Agreement. In accordance with Florida Statute § 119.0701, Contractor shall be required to provide public 

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access to such records at a cost that does not exceed the statutory requirements or as otherwise provided by 

law. In the event any such records are exempt or confidential from public records disclosure Contractor shall 

ensure that those records are not disclosed except as authorized by law. Contractor shall meet all 

requirements for retaining public records and shall transfer at no cost to the City, all public records in 

possession of the Contractor upon termination of the Agreement and destroy duplicate public records that are 

exempt or confidential and exempt from public records disclosure requirements. All records stored 

electronically must be provided to the City in a format that is compatible with the information technology 

system of the City.

13. Minimum Insurance Requirements. The Contractor must maintain insurance, at its own 

expense, in at least the amounts set forth in Exhibit “B” attached hereto and incorporated herein by 

reference throughout the term of this Agreement. The Contractor must provide a Certificate of Insurance in 

accordance with said Insurance Requirements evidencing such coverage prior to issuance of a purchase 

order or commencement of any work under this Agreement. 

14. Indemnification. Contractor shall indemnify, pay the cost of defense, including attorneys' fees, 

and hold harmless the City from all suits, actions or claims of any character brought on account of any injuries 

or damages received or sustained by Contractor in accordance with the indemnification provision set forth in 

Exhibit “C”, attached hereto and incorporated herein by reference.

15. Jurisdiction/Venue/Governing Law. The Parties consent to jurisdiction and venue of the 

Courts of Polk County, Florida or the United States District Court in and for the Middle District of Florida, 

Tampa Division in connection with any action or proceeding arising out of or relating to this Agreement, 

document or instrument delivered pursuant to, in connection with, or simultaneously with this Agreement, or 

breach of this Agreement or any such document or instrument. The laws of the State of Florida shall govern 

this Agreement.

16. Independent Contractor Status. The Contractor is and shall remain an independent 

contractor and is neither an agent, employee, partner, nor joint venturer of the City. 

17. Compliance with Laws. Contractor shall comply with all applicable local, state and federal 

ordinances, codes, laws, statutes, regulations and standards in force during the term of this Agreement.

18. Severability. The terms and conditions of this Agreement shall be deemed to be severable. 

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Consequently, if any clause, term, or condition hereof shall be held to be illegal or void, such determination 

shall not affect the validity or legality of the remaining terms and conditions, and notwithstanding any such 

determination, this Agreement shall continue in full force and effect unless the particular clause, term, or 

condition held to be illegal or void renders the balance of the agreement to be impossible of performance.

19. Documents Comprising Contract. The Contract shall include this Agreement for _________

services and appendices, as well as the following documents which are incorporated herein by reference.

a City of Lakeland (Invitation to Bid/Request for Proposal) and all of 

its addenda and attachments, including Exhibit “A”, Scope of 

Services; and

b. Contractor's Certificate of Insurance as required in Exhibit “B”;

c. Contractor’s Indemnification and Hold Harmless as required in 

Exhibit “C”; and

d Contractor’s Bond(s), as required in Section ___ of the (ITB/RFP); 

and

e. Contractor’s (Bid/Proposal)

If there is a conflict between the terms of this Agreement and the above referenced documents, then the 

conflict shall be resolved as follows: the terms of this Agreement shall prevail over the other documents, and 

the terms of the remaining documents shall be given preference in their above listed order.

20. NOTICES. All Notices pursuant to this Agreement shall be deemed sufficiently given when in 

writing when (i) personally served on a party to be notified, (ii) delivery by overnight express courier, or 

(iii) three (3) business days following deposit in the United States mail, postage prepaid certified delivery, 

directed to the party to be notified at the following address:

Contractor:_______________________

________________________________

________________________________

As to City:

________________________________

________________________________

________________________________

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IN WITNESS WHEREOF, the parties herein have executed this Agreement for ____________ 

services pursuant to (City Bid No./RFP No.) as of the day and year first written above.

CITY OF LAKELAND, FLORIDA CONTRACTOR

____________________________________

_________________________________ President (Signature)

R. Howard Wiggs, Mayor

_____________________________________

President (Printed Name)

[Corporate Seal]

ATTEST: ATTEST:

By: ______________________________ By: _________________________________

 Kelly S. Koos, City Clerk (Attesting Witness’ name/title)

APPROVED AS TO FORM AND CORRECTNESS:

By:_______________________________________

Timothy J. McCausland, City Attorney

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