[Federal Register Volume 74, Number 47 (Thursday, March 12, 2009)]
[Notices]
[Pages 10781-10783]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E9-5382]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 13, 2009. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: <a href="/cdn-cgi/l/email-protection#0a786f7b7f6f797e247969626f6e7f666f4a646b786b246d657c"><span class="__cf_email__" data-cfemail="5c2e392d29392f28722f3f3439382930391c323d2e3d723b332a">[email protected]</span></a>.
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: <a href="/cdn-cgi/l/email-protection#196b7c7a766b7d6a37747e6d5977786b78377e766f"><span class="__cf_email__" data-cfemail="2755424448554354094a4053674946554609404851">[email protected]</span></a>.

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape,

[[Page 10782]]

and other media. To control this accumulation, agency records managers 
prepare schedules proposing retention periods for records and submit 
these schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    The schedules listed in this notice are media neutral unless 
specified otherwise. An item in a schedule is media neutral when the 
disposition instructions may be applied to records regardless of the 
medium in which the records are created and maintained. Items included 
in schedules submitted to NARA on or after December 17, 2007, are media 
neutral unless the item is limited to a specific medium. (See 36 CFR 
1228.24(b)(3).)
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-21, 1 item, 1 temporary item). Master files of an electronic 
information system used to track the inspection of animal carcasses for 
diseases and other conditions that may result in the animal being 
condemned as unfit for human consumption. The proposed disposition 
instructions are limited to electronic records.
    2. Department of Defense, Army and Air Force Exchange Service (N1-
334-09-1, 2 items, 2 temporary items). Registers used to record and 
control the assignment of form numbers.
    3. Department of Homeland Security, Office of the General Counsel 
(N1-563-08-33, 13 items, 11 temporary items). Administrative appeals 
and hearings case files, application files received by the Board of 
Correction of Military Records, copies of documents produced in 
response to Congressional information requests, disclosure and 
prohibited personnel practices complaints case files, administrative 
record files for non-significant regulatory actions, working papers 
associated with all administrative record files, informational law and 
intellectual property files, non-significant legal matters advice and 
analysis files, legislation monitoring files for bills not enacted into 
law, non-significant litigation case files, and potential claims files. 
Proposed for permanent retention are administrative record files for 
significant regulatory actions and legal history files, which consist 
of records relating to significant legal matters, monitoring of bills 
enacted into law, and significant litigation case files.
    4. Department of Homeland Security, Office of Security (N1-563-09-
1, 2 items, 2 temporary items). Master files and outputs of an 
electronic information system used to manage and vet foreign visitors 
to agency facilities.
    5. Department of Homeland Security, Office of Security (N1-563-09-
2, 2 items, 2 temporary items). Master files of an electronic 
information system used in connection with background screenings, 
threat assessments, and badging of visitors to agency facilities.
    6. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-26, 1 item, 1 temporary item). Master 
files of an electronic information system that contains data concerning 
the operational bombing prevention and response capabilities of 
Federal, state, and local first responders.
    7. Department of Homeland Security, National Protection and 
Programs Directorate (N1-563-08-28, 2 items, 2 temporary items). Master 
files of an electronic information system that tracks how terrorist 
groups design, manufacture, and deploy improvised explosive devices.
    8. Department of the Interior, Office of the Secretary (N1-48-08-
24, 1 item, 1 temporary item). Master files of an electronic 
information system that contains data used for performance reporting 
under the Government Performance and Results Act.
    9. Joint Staff, Office of the Chairman (N1-218-09-2, 1 item, 1 
temporary item). Master files of an electronic information system that 
contains data concerning gifts given by the Chairman, such as names of 
recipients, descriptions of gifts, and vendor information.
    10. Department of Justice, Civil Division (N1-60-09-10, 1 item, 1 
temporary item). Master files of an electronic information system used 
to manage the creation, location, content, and disposition of division 
litigation case files.
    11. Department of Justice, Bureau of Prisons (N1-129-09-17, 1 item, 
1 temporary item). Master files of an electronic information system 
that contains data concerning individuals approved to correspond with 
inmates.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
09-7, 2 items, 2 temporary items). Laboratory Division training 
records, including administrative records and records relating to the 
Annual Crime Laboratory Development Symposium.
    13. Department of Justice, Federal Bureau of Investigation (N1-65-
09-8, 9 items, 9 temporary items). Human resources records, including 
files relating to career management and to the work life program, 
chaplains' program, and crisis preparation and intervention program.
    14. Department of the Treasury, Internal Revenue Service (N1-58-09-
7, 2 items, 2 temporary items). Case files and electronic data that 
relate to financial obligations of agency employees and the garnishment 
of employee salaries.
    15. Department of the Treasury, Internal Revenue Service (N1-58-09-
9, 1 item, 1 temporary item). Comment cards used by taxpayers to 
provide customer feedback to Field Assistance offices.


[[Page 10783]]


    Dated: March 5, 2009.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E9-5382 Filed 3-11-09; 8:45 am]
BILLING CODE 7515-01-P


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