BEFORE THE 

DEPARTMENT OF TRANSPORTATION 

WASHINGTON, DOC. 

Agreements Adopted by the Traffic

Conferences of the International

Air Transport Association

Docket OST-2013-

APPLICATION FOR EXEMPTION FROM FILING 

AND APPROVAL OF AN AGREEMENT BY THE 

INTERNATIONAL AIR TRANSPORT ASSOCIATION 

17 December 2013 

Communications with respect to 

this document should be sent to: 

 

Douglas Lavin 

Regional Vice President – North America 

International Air Transport Association 

1201 F Street, NW, Suite 650 

Washington, D.C. 20004 

(202) 628-9292 
13455799.1 

Summary DOCKET: OST-2013 DOT ORDER: pending 

Date: 17 December 2013 

Filing fee/IATA Acct: $61 – CAR003CH01

US/UST involved?: yes 

Intended effective date: 18 February 2014 

Meeting date/time: CSC Mail Vote (S076) dated 23 August 2013 

Agreement/Minutes: Recommended Practice 1630, Finally Adopted Resolution dated 17 

December 2013 

APPLICATION FOR EXEMPTION FROM FILING AND APPROVAL 

(TIER 2 AGREEMENT FILING) 

Pursuant to statements submitted by Member airlines of the International Air Transport 

Association (IATA), the undersigned has been constituted to be their attorney-in-fact for filing with 

the Department of Transportation copies of agreements adopted by the IATA Traffic Conferences. 

On their behalf, and pursuant to the procedures specified in Order 2012-4-18 

(13 April 2012), I am filing with the Department this application, the subject agreement and 

supporting documentation. This agreement is a Tier 2 agreement, as specified in Appendix B to 

Order 2012-4-18. The intended effective date of the agreement is 18 February 2014. 

The subject agreement amends or establishes Resolutions and/or Recommended Practices 

that are amongst subject areas which the Department has indicated it still chooses to review on a 

case-by case basis. 

The present Application requests an exemption from Condition #2 to the Department’s 

approval of the Provisions for the Conduct of the IATA Traffic Conferences, which condition 

requires that an agreement be filed for review and appropriate action by the Department prior to 

an agreement’s being implemented. 
13455799.1 

The text of the agreement and other conference documentation sent to airline Members of 

IATA accompany this Notice. There is also a summary document that explains the amendment 

or agreement regarding its nature and purpose. 

In that context, granting the requested exemption would serve the public interest, and, 

thus, meets the 49 USC §40109(c) standards for exemption from filing and approval 

requirements. 

Respectfully submitted: 

_________________________________ 

Douglas Lavin 

Regional Vice President – North America 

International Air Transport Association 

Attorney-in-fact 
13455799.1 

CERTIFICATE OF SERVICE

A copy of this application has been served this day by first class or priority mail on the 

following persons: 

Chief, Transportation, Energy & Agriculture Section 

Antitrust Division 

Department of Justice 

Washington, DC 20530 

A copy of this application has been sent this day by email to John Kiser (JohnKiser@dot.gov) and to 

Della Davis (Della.Davis@dot.gov) of the Department of Transportation. 

 /s/ Douglas Lavin 

Douglas Lavin 

Date Served 

17 December 2013 
 

 

INTERNATIONAL AIR TRANSPORT ASSOCIATION 

FINALLY ADOPTED RESOLUTION 

CARGO SERVICES CONFERENCE (CSC) 
M E M O R AN D U M 

CSC/FAR/003/2013

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

 

CC: Members, Cargo Procedures Conferences Management Group 

Members, IATA/FIATA Consultative Council 

IATA Regional Cargo Managers 

IATA Strategic Partners 

FROM: Secretary, Cargo Services Conference 

DATE: 17 December 2013 

SUBJECT: FINALLY ADOPTED RESOLUTION – RECOMMENDED PRACTICE 1630 

Please find attached the amendment to Recommended Practice 1630 (RP1630) adopted 

through CSC Mail Vote (S076) for normal effectiveness. 

The filing period runs from 17 December 2013 to 17 February 2014, with an intended effective 

date of 18 February 2014. The final effectiveness date will be communicated to Members by a 

Declaration of Effectiveness Memorandum as soon as all required government approvals have 

been obtained. 

Members are requested to file the amendment with their government authorities where 

required, and to advise IATA Secretariat of their governments’ action latest by 17 

February 2014, the end of the filing period. As usual, filing formalities with the U.S. 

Department of Transportation and the Canadian Transportation Agency will be handled 

by IATA. 

Please note that the revised RP1630 will be declared effective upon receipt of the 

necessary government approvals, in accordance with Resolutions 001 and 006. 

Andrea Gruber 

Manager Business Process & Standards, IATA 

Attachment 
FINALLY ADOPTED RESOLUTION SUMMARY 

The following amendment to RP1630 is requested for approval. The intended effective date is 

18 February 2014. 

Resolution Summary of Amendment

RECOMMENDED PRACTICE 1630

CARGO SECURITY

(Amending)

Amendment to align with the latest version 

of the Consignment Security Declaration in 

the ICAO Aviation Security Manual,

including the latest layout of the 

Consignment Security Declaration and the 

accompanying completion guidelines as 

agreed by the ICAO Working Group in the 

Guidance Material.

Note: The US Department of Transportation, through Order 2013-11-22 dated 25 November 

2013, has previously granted exemption to this Agreement from Condition #2, imposed on 

IATA’s Procedures for the Conduct of the IATA Traffic Conferences, Agreement 1175, as 

amended by Order 68-7-55.
CSC Mail Vote (S076) Page 1 of 13

RECOMMENDED PRACTICE 1630 

CARGO SECURITY 

CSC(35)1630 (amended) Expiry: Indefinite

Type: A 

RECOGNISING the action taken by Contracting Member States of the International Civil 

Aviation Organization (ICAO) and recognizing that ICAO has accorded the highest priority to 

aviation security in adopting and maintaining Annex 17 to reflect worldwide concern over acts of 

unlawful interference against aircraft; 

RECOGNISING ALSO the importance placed on aviation security by the IATA Operations 

Committee and the resulting Recommended Security Practice; and 

AS A RESULT OF these developments and action taken by the IATA Cargo Agency 

Conference in amending the Cargo Agency Rules to specifically require adherence to airline 

cargo security measures. 

RECOMMENDED that: 

1. SCOPE OF RECOMMENDED PRACTICE 

This cargo security Recommended Practice is intended to protect air carrier operations against 

acts of unlawful interference. All Members and IATA Cargo Agents should implement the cargo 

security measures described in this Recommended Practice. All Members and IATA Cargo 

Agents should acknowledge and respect cargo security measures accepted or required by 

governments and those embodied in ICAO Annex 17. In increased threat situations, 

supplementary measures may be implemented. Guidance material to assist in the 

implementation of this Recommended Practice is available in the IATA Security Manual. 

2. DEFINITIONS 

The following definitions are adopted: 

2.1 “ACCOUNT CONSIGNOR”. A consignor who originates cargo or mail for its own account 

and whose procedures meet common security rules and standards sufficient to allow carriage of 

that cargo on all-cargo aircraft or mail on all-mail aircraft. 

2.2 “AIR SIDE”. The movement area of an airport, adjacent terrain and buildings or portions 

thereof, access to which is controlled. 

2.3 “KNOWN CONSIGNOR”. A consignor who originates cargo or mail for its own account and 

whose procedures meet common security rules and standards sufficient to allow carriage of 

cargo or mail on any aircraft. 

2.4 “REGULATED AGENT”. An agent, freight forwarder or any other entity that conducts 

business with an air carrier and provides security controls that are accepted or required by the 

appropriate authority in respect of cargo or mail. 

2.5 “REGULATED CARRIER”. Air Cargo or Mail Carrier, approved by an appropriate authority, 

operating into a destination Country from a departing Country Airport. 

2.6 “SCREENING”. The application of technical or other means which are intended to identify 

and/or detect weapons, explosives or other dangerous devices, articles or substances which 

may be used to commit an act of unlawful interference. 

2.7 “SECURITY”. Safeguarding civil aviation against acts of unlawful interference. This 

objective is achieved by a combination of measures and human and material resources. 
CSC Mail Vote (S076) Page 2 of 13

2.8 “SECURITY CONTROL”. A means by which the introduction of weapons, explosives or 

other dangerous devices, articles or substances which may be used to commit an act of 

unlawful interference can be prevented. 

2.9 “SECURITY PROGRAM”. Measures adopted to safeguard international civil aviation 

against acts of unlawful interference. 

3. GENERAL PRINCIPLES 

3.1 General 

All cargo intended to be carried on passenger or all-cargo aircraft should be subjected to 

security controls before being uplifted on the aircraft. 

3.2 Regulated Agent 

3.2.1 Each Regulated Agent should have a security programme approved by the appropriate 

authority in respect of the acceptance, storage and forwarding of cargo. 

3.2.2 Each Regulated Agent should register with the appropriate authority and establish with 

the air carriers, that it conducts business with, its identity and address as well as the agents 

authorized to carry out deliveries on its behalf. 

3.2.3 The appropriate authority should conduct periodic inspections of the facilities to ensure 

that the security programme has been implemented and is maintained. 

3.3 Known Consignor 

3.3.1 Each Known Consignor should register with the appropriate authority and establish with 

the Regulated Agents or air carriers, that it conducts business with, its identity and address as 

well as the agents authorized to carry out deliveries on its behalf. 

3.3.2 Known Consignors should declare in paper, electronic format, or any other means that 

may be allowed in the future its commitment that: 

3.3.2.1 its consignments are prepared in secure premises; and 

3.3.2.2 it employs reliable staff in preparing the consignments; and 

3.3.2.3 it protects the consignments against unauthorized interference during preparation, 

storage and transportation. 

3.3.3 Known Consignors should certify in paper, electronic format, or any other means that may 

be allowed in the future that each consignment does not contain any unknown cargo or 

dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations. 

3.3.4 Known Consignors accept that the package and contents of the consignment may be 

examined for security reasons. 

3.4 Account Consignor 

3.4.1 Each Account Consignor should establish and register with the Regulated Agents or air 

carriers, that it conducts business with, its identity and address as well as the agents authorized 

to carry out deliveries on its behalf. 

3.4.2 Account Consignors should declare in paper, electronic format, or any other means that 

may be allowed in the future its commitment that: 

3.4.2.1 its consignments are prepared in secure premises; and 

3.4.2.2 it employs reliable staff in preparing the consignments; and 

3.4.2.3 it protects the consignments against unauthorized interference during preparation, 

storage and transportation. 
CSC Mail Vote (S076) Page 3 of 13

3.4.3 Account Consignors should certify in paper, electronic format, or any other means that 

may be allowed in the future that each consignment does not contain any unknown cargo or 

dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations. 

3.4.4 Account Consignors accept that the package and contents of the consignment may be 

examined for security reasons. 

3.5 Security Controls 

All personnel accepting or handling cargo should be subjected to background checks, possess 

all competencies required to perform their duties and be appropriately trained according to the 

requirements established by the appropriate authority. 

3.6 Security Screening Personnel 

Persons involved in security screening of cargo, should be subjected to background checks, 

possess all competencies required to perform their duties and be appropriately trained 

according to the requirements established by the appropriate authority. Persons carrying out 

screening operations should be certified according to the requirements of the national civil 

aviation security programme to ensure that performance standards are consistently and reliably 

achieved. 

3.7 All Aircraft Operational Security 

3.7.1 All cargo should be subjected to security controls prior to being uplifted on an aircraft. Air 

carriers should not accept cargo for carriage onto an aircraft unless it has applied such controls 

itself or their application has been confirmed by a Regulated Agent, or if being uplifted on an allcargo aircraft, an account consignor. 

3.7.2 All consignments accepted from Known Consignors and/or Regulated Agents will be 

deemed to have met required security provisions only after proper checks have been 

completed. 

3.7.3 All consignments accepted from persons other than Known Consignors or Regulated 

Agents must be physically searched, electronically screened or screened by other means. In 

addition, a person other than a Known Consignor or Regulated Agent must provide acceptable 

documentation as to his identity, the details of which shall be recorded. 

3.7.4 Cargo cleared for all-cargo operations should be subjected to appropriate security controls 

if transferred onto an all passenger aircraft (either at origin or before uplift onto a passenger 

aircraft). 

3.8 Safe Custody 

3.8.1 Air carriers must ensure that from the time of acceptance and until completion of air 

transportation, cargo consignments are protected from unauthorized interference. 

3.8.2 All known cargo consignments that are not adequately protected from unauthorized 

interference after acceptance, as required by the National Civil Aviation Security Programme, 

shall be screened. 

3.9 Right of Inspection and Refusal of Carriage 

3.9.1 Air carriers reserve the right to examine, or cause to be examined, the packaging and 

contents of all cargo consignments and to enquire into the correctness or sufficiency of 

information or documentation tendered in respect of any consignment. 

3.9.2 Air carriers reserve the right, without assuming any liability, to refuse, delay or return any 

cargo or mail consignments when circumstances so require or for security reasons. 
CSC Mail Vote (S076) Page 4 of 13

3.10 Acceptance of Mail 

3.10.1 The responsibility for the security screening and sealing of mail is that of the postal 

authorities. 

3.10.2 Air carriers must ensure that mail is received by their authorized personnel who will 

establish the identity of the person presenting the mail that the seals are intact and that the bags 

do not show signs of having been interfered with. 

3.11 Security Screening Equipment 

Any equipment used to screen cargo consignments must be approved by the appropriate 

authority as being suitable for the task and shall be maintained and serviced so as to meet 

manufacturers' specifications as well as local health, safety and regulatory requirements. Where 

practicable, in order to improve efficiency, modern screening or examination techniques and 

technologies should be used to facilitate the physical examination of goods to be exported. 

3.12 Security Declaration 

3.12.1 The appropriate authorities and/or air carriers may require for each shipment a security 

declaration to be provided in paper, electronic format, or any other means that may be allowed 

in the future. It is the responsibility of all Members and IATA Cargo Agents to be familiar and 

comply with any such security declaration requirements. 

3.12.2 For paper security declarations, where not otherwise specified, it is recommended that 

the form to be used is the standard “Consignment Security Declaration” form shown in 

Attachment ‘A’. Completion instructions are shown as Attachment ‘B’. A completed form is 

shown in Attachment ‘C’. 

3.12.3 Support of the electronic format can be provided through IATA CIMP messages (or IATA 

XML messages). This information can also be reproduced on the standard “Consignment 

Security Declaration” form. As an example, an indication of which fields from the Air Waybill 

Data (FWB) message can populate the form is shown in Attachment ‘D’. 

3.12.4 The storage of this completed “Consignment Security Declaration” form or the electronic 

message information also establishes an audit trail that can be accessed by the regulators if 

requested. 

4. IATA CARGO AGENTS 

4.1 IATA Cargo Agents should ensure that the security standards described in this 

Recommended Practice are followed. In increased threat situations, supplementary security 

measures may be required by air carriers or appropriate authorities. 

4.2 The Cargo Agency Conference Resolutions, which embody the rules for accreditation of 

cargo agents, include text specifically relating to security. This requires the agent to implement 

security controls as required by the appropriate authorities and which may be supplemented by 

Member air carriers. 

4.3 Cargo agents' security procedures should embody those in this Recommended Practice and 

include the following recommended provisions: 

4.3.1 security requirements for the packing, storage, transportation and delivery of 

consignments to an approved agent or carrier; 

4.3.2 established procedures for the identification and verification of persons including Account 

Consignors, Known Consignors or Regulated Agents and the recording of their details; 

4.3.3 requirements for the physical protection and safe-keeping of consignments held in their 

custody prior to delivery to the carrier; 

4.3.4 criteria for the training and recurrent training of agents' staff involved with security 

screening, storage, transportation and delivery of consignments. 
CSC Mail Vote (S076) Page 5 of 13

5. GUIDELINES 

Guidelines for the practical implementation of cargo security procedures are described in the 

IATA Security Manual. 

...
CSC Mail Vote (S076) Page 6 of 13

R E C O M M E N D E D P R A T I C E 1 6 3 0 

A t t a c h m e n t ‘ A ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n 

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content Contents of Consignment

 Consolidation

Origin Destination Transfer/Transit/Transfer points (if known)

Security Status Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

Additional Security Information
CSC Mail Vote (S076) Page 7 of 13

 

RECOMMENDED PRATICE 1630 

Attachment ‘B’

Com pleti on I nstr uc tions 

Box De scri ption

 Regulated Party Entity Category (KC, RA or AO) & and Identifier 

The category (i.e.Known Consignor, Regulated Agent or Aircraft Operator and its unique 

identifier that originally issued the security status must be entered 

The regulated agent, known consignor or aircraft operator that originally issued the 

security status, identified by its category (i.e. RA, KC or AO) and its unique identifier, must 

be entered. 

 Unique Consignment Identifier 

The identification of the consignment itself must be entered. This may be an air waybill 

(format is nnn-nnnnnnnn), a house bill or a mail consignment identifier.

 Contents of the consignment 

The identification of the consignment details (e.g. goods description) must be entered in the 

case of for a direct air waybill shipment or house waybill shipment. 

In case of For a consolidation shipment, i.e. a master air waybill with associated house 

waybill(s), 

the consolidation box should be ticked in lieu of the goods description. 

 Origin 

 The identification of the origin of the consignment must be entered. This would be is the origin 

related to 

 the appropriate transport document documentation (air waybill or house waybill) as identified in 

Box 2 

 (e.g. IATA three-letter airport or city code). 

 Destination 

 The identification of the final destination of the consignment must be entered. This would be is

the 

 destination related to the appropriate transport document documentation (air waybill or house 

waybill) 

 as identified in Box 2(e.g. IATA three-letter airport or city code). 

Transit/ Transfer Transfer/Transit points 

 The identification of an en-route stopping point where cargo may be transferred to another aircraft 

 or remain on board the same aircraft should be entered if known to the issuer, (e,g, IATA threeletter airport or city code). Otherwise this entry may be blank. 

 Security Status 

The coded identification of the security status assigned to the consignment must be entered to 

indicate whether the consignment is secure for: 

a) passenger, all-cargo and all-mail aircraft (some regions use the code “SPX”); 

b) all-cargo and all-mail aircraft only (some regions use the code “SCO”); or

c) passenger, all-cargo and all-mail aircraft, in accordance with high-risk requirements 

(some regions use the code “SHR”). 
CSC Mail Vote (S076) Page 8 of 13

 Received from 

The coded identification of the category (i.e. Known Consignor, Regulated Agent or Aircraft 

Operator regulated agent, known consignor, or aircraft operator) that tendered the 

consignment must be entered. If no other reason, i.e. “screening method” or “grounds for 

exemption” is indicated and the consolidation box is not ticked then this entry cannot be blank.

 Screening Method 

 The coded identification of the screening methods (ICAO codes are still under development) used 

by the Known Consignor, Regulated Agent or Aircraft Operator the regulated agent, known 

consignor, or aircraft operator when securing the consignment could may be entered as a 

reason that the security status was issued, e.g. screening method codes. If no other reason, i.e. 

“received from” or “grounds for exemptions” is indicated and the consolidation box is not ticked,

then this entry cannot be blank. In some cases a 

 single screening method may not be sufficient to inspect all types of consignments, therefore 

more than one screening methods may be listed. 

 Grounds for Exemptions 

 The coded identification (ICAO codes are still under development) indicating why a consignment 

is exempted from screening as defined in States’ NCASP State national civil aviation security 

programmes could may be entered as a reason that the security status was issued, e.g. 

screening exemptions codes. If no other reason, i.e. “received from” or “screening method” is 

indicated and the consolidation box is not ticked then this entry cannot be blank. 

Specify Other Screening Method(s) 

 If the code entered in Box 9 Screening Method indicates that any other means were applied then 

text specifying the other means used must be entered. 

 Security status issued by 

 If the consolidation box is not ticked then the individual of the Known Consignor Regulated 

Agent, or Aircraft Operator regulated agent, known consignor or aircraft operator who 

issued the security status must be identified by name or employee number.

 Security Status issued on 

 If the consolidation box is not ticked then the exact date and time when the security status was 

 issued by the regulated agent, known consignor, or aircraft operator employee must be indicated.

 Regulated Entity Category (KC, RA or AO) and Identifier 

 The identifier of any Known Consignor Regulated Agent, or Aircraft Operator regulated 

agent, known consignor or aircraft operator that accepts custody of the cargo and accepts the 

security status originally issued by the Known Consignor Regulated Agent, or Aircraft 

Operator regulated agent, known consignor or aircraft operator identified in Box 1 must be 

entered. This entry would confirm that the cargo has remained secure and would follow any other 

entries for other Known Consignor Regulated Agent, or Aircraft Operator regulated agent, 

known consignor or aircraft operator that have also accepted the original security status.

 Additional security information 

 Any additional security information that may be required by an ICAO Member State, e.g. any 

national regulation applicable to the responsibilities in case of in the event of a false declaration, 

or any applicable emergency amendment. A signature of the responsible person initially issuing a 

hardcopy consignment security declaration set out in box 1 should be inserted when the supply 

chain is paper based.
CSC Mail Vote (S076) Page 9 of 13

R E C O M M E N D E D P R A T I C E 1 6 3 0 

A t t a c h m e n t ‘ B ’ ‘ A p p e n d i x A ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n 

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content Contents of Consignment

 Consolidation

Origin Destination Transfer/Transit/Transfer points (if known)

Security Status Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

Additional Security Information

15

12
CSC Mail Vote (S076) Page 10 of 13

R E C O M M E N D E D P R A T I C E 1 6 3 0 

A t t a c h m e n t ‘ C ’

 C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

GB/RA/001-0110213

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

125-12345675

Content Contents of Consignment

 Consolidation

Origin

EDI

Destination

LIT

Transfer/Transit/Transfer points (if known)

LHR, JFK

Security Status

SPX

Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

GB/RA/002-022/0215

US/RA/003-033/0316

Additional Security Information
CSC Mail Vote (S076) Page 11 of 13

RECOMMENDED PRATICE 1630 

A t t a c h m e n t ‘ D ’

Message Completion Technical Instructions 

IATA EDI messages, e.g. Cargo-IMP or Cargo-XML, can be used to exchange the required 

security information for a consignment. 

For the purpose of these instructions, it is the IATA Cargo Interchange Procedures 

(Cargo-IMP) Air Waybill Data (FWB) message used as the reference point. 

 Regulated Party Entity Category (KC, RA or AO) & and Identifier 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

 Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (ISS) + Ref. 29.7 

 Customs, Security and Regulatory Control Information Identifier (RA and ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

ISS - the regulated agent issuing the security status 

OCI/GB/ISS/RA/001-011

///ED/0213 

 Unique Consignment Identifier 

 Ref. 2.1 AWB Identification 

125-12345675LHRJFK/T1K40.0

 Contents of the consignment 

 Ref. 12.11 Goods Description or Ref. 12.12 Consolidation 

/NC/CONSOLIDATION 

 Origin 

 Ref. 2.2.1 Airport/City Code (of Origin) 

125-12345675LHRJFK/T1K40.0

 Destination 

 Ref. 2.2.2 Airport/City Code (of Destination) 

125-12345675LHRJFK/T1K40.0

 Transit/ Transfer Transfer/Transit points

 Ref. 4.2.2 Airport/City Code and 4.3.2 Airport/City Code 

RTG/JFKII 

 Security Status 

 Ref. 25. Special Handling Details 

SPH/SPX 
CSC Mail Vote (S076) Page 12 of 13

 Received from 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (ISS) + Ref. 29.7 

Customs, Security and Regulatory Control Information Identifier (KC + ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information: 

OCI/GB//KC/001-011

///ED/0213

Specify Other Screening Method(s)

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier 

(SM) + Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

///SM/RES 

 Grounds for Exemptions 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (L) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

 ///L/DIPL 

 Other Screening Method(s) 

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SM) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

///SM/AOM-SPECIFY ANY OTHER MEANS

 Security status issued by 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SN) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

///SN/JOHNNY WALKER 

 Security Status issued on 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SD) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

///SD/05MAR131200 

 Regulated Party Entity Category (KC, RA or AO) & and Identifier 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (OSS) + 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (RA and ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 
CSC Mail Vote (S076) Page 13 of 13

OSS - the regulated agent accepting the security status given by another regulated agent 

OCI/GB/ISS/RA/001-011

///ED/0213 

/US/OSS/RA/002-022

///ED/0213 

 Additional security information 

 Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (ST) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information 

///ST/THIS MASTER AIR WAYBILL CONTAINS NO 

///ST/1. FREIGHT FROM THAT COUNTRY 

///ST/2. TONER CARTRIDGE GREATER THAN 550 

 ///ST/ GRAMS TRANSFERRING THIS COUNTRY 

 
www.iata.org

International Air Transport Association

Route de l'Aéroport 33, PO Box 416 

CH-1215 Geneva 15 Airport

Switzerland

 

M E M O R AN D U M

CSC/MailVote/002/2013

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

FROM: Secretary, Cargo Services Conference

DATE: 17 December 2013

SUBJECT: RESULT – CSC MAIL VOTE (S076) – Recommended Practice 1630

Members are referred to Memorandum CSC/MailVote/001/2013 dated 23 August 2013

seeking approval for amendment to Recommended Practice 1630. 

The voting period ended on 12 September 2013 and affirmative votes were received from 

voting Members who have voted within the prescribed period. Some clarification was sought 

by a Member which was addressed following some discussion. Accordingly, the amendment to 

Recommended Practice 1630 is hereby declared adopted by the Cargo Services Conference.

The Finally Adopted Resolution (FAR) for government filing will be circulated shortly.

Thank you for your participation.

Sincerely,

Andrea Gruber

Manager Business Process & Standards, IATA
M E M O R A N D U M

CSC/MailVote/001/2013

TO: All Members of IATA

Cargo Services Conference (CSC) Accredited Representatives

CC: Members, Cargo Procedures Conferences Management Group

IATA Regional Cargo Managers

FROM: Secretary, Cargo Services Conference 

DATE: 23 August 2013

SUBJECT: CSC MAIL VOTE (S076) – Recommended Practice 1630 – Cargo 

Security

Dear CSC Members,

As Members would recall, at CSC/35 in March 2013, the Conference adopted amendments to 

Recommended Practice 1630 to reflect the revised version of the Consignment Security 

Declaration, which had been agreed in principle at the ICAO Working Group on Air Cargo 

Security (WCACS) in November 2012. However, subsequent to CSC/35, some further changes 

to the Consignment Security Declaration were agreed by the ICAO Working Group, as 

published in the ICAO Aviation Security Manual, Doc 8973, Eight Edition Amendment 1. 

Therefore, it is proposed to make some corresponding amendments to Recommended Practice 

1630 to align with the latest version of the Consignment Security Declaration in the ICAO 

Aviation Security Manual. The proposed amendments, which include the latest layout of the 

Consignment Security Declaration along with the accompanying completion guidelines as 

agreed by the ICAO Working Group in the Guidance Material, are attached herewith. 

CSC Voting Procedures

The voting period will run for 21 days from the date of this memorandum. Members are

requested to submit the vote by sending an email to IATA Cargo at cargo@iata.org with 

reference “CSC Mail Vote S076” latest by Friday, 12 September 2013.

The voting procedure is as follows:

 Specimen positive vote advice: XYZ Airlines hereby votes in favor of the 

proposed amendment to Recommended Practice 1630.

 Specimen negative vote advice: XYZ Airlines hereby votes against the proposed 

amendment to Recommended Practice 1630.

 Abstentions: Please note that abstentions will count as positive votes.
CSC Mail Vote (S076) Page 2 of 15

Thank you for your participation.

Sincerely,

Frederic Leger

Head of Cargo Business Process & Standards, IATA

 Attachment
CSC Mail Vote (S076) Page 3 of 15

RECOMMENDED PRACTICE 1630 

CARGO SECURITY

CSC(35)1630 (amended) Expiry: Indefinite

Type: A 

RECOGNISING the action taken by Contracting Member States of the International Civil 

Aviation Organization (ICAO) and recognizing that ICAO has accorded the highest priority to 

aviation security in adopting and maintaining Annex 17 to reflect worldwide concern over acts of 

unlawful interference against aircraft; 

RECOGNISING ALSO the importance placed on aviation security by the IATA Operations 

Committee and the resulting Recommended Security Practice; and 

AS A RESULT OF these developments and action taken by the IATA Cargo Agency 

Conference in amending the Cargo Agency Rules to specifically require adherence to airline 

cargo security measures. 

RECOMMENDED that:

1. SCOPE OF RECOMMENDED PRACTICE 

This cargo security Recommended Practice is intended to protect air carrier operations against 

acts of unlawful interference. All Members and IATA Cargo Agents should implement the cargo 

security measures described in this Recommended Practice. All Members and IATA Cargo 

Agents should acknowledge and respect cargo security measures accepted or required by 

governments and those embodied in ICAO Annex 17. In increased threat situations, 

supplementary measures may be implemented. Guidance material to assist in the 

implementation of this Recommended Practice is available in the IATA Security Manual. 

2. DEFINITIONS 

The following definitions are adopted:

2.1 “ACCOUNT CONSIGNOR”. A consignor who originates cargo or mail for its own account 

and whose procedures meet common security rules and standards sufficient to allow carriage of 

that cargo on all-cargo aircraft or mail on all-mail aircraft. 

2.2 “AIR SIDE”. The movement area of an airport, adjacent terrain and buildings or portions 

thereof, access to which is controlled. 

2.3 “KNOWN CONSIGNOR”. A consignor who originates cargo or mail for its own account and 

whose procedures meet common security rules and standards sufficient to allow carriage of 

cargo or mail on any aircraft. 

2.4 “REGULATED AGENT”. An agent, freight forwarder or any other entity that conducts 

business with an air carrier and provides security controls that are accepted or required by the 

appropriate authority in respect of cargo or mail. 

2.5 “REGULATED CARRIER”. Air Cargo or Mail Carrier, approved by an appropriate authority, 

operating into a destination Country from a departing Country Airport. 

2.6 “SCREENING”. The application of technical or other means which are intended to identify 

and/or detect weapons, explosives or other dangerous devices, articles or substances which 

may be used to commit an act of unlawful interference. 

2.7 “SECURITY”. Safeguarding civil aviation against acts of unlawful interference. This 

objective is achieved by a combination of measures and human and material resources. 

2.8 “SECURITY CONTROL”. A means by which the introduction of weapons, explosives or 

other dangerous devices, articles or substances which may be used to commit an act of 

unlawful interference can be prevented. 
CSC Mail Vote (S076) Page 4 of 15

2.9 “SECURITY PROGRAM”. Measures adopted to safeguard international civil aviation 

against acts of unlawful interference.

3. GENERAL PRINCIPLES 

3.1 General 

All cargo intended to be carried on passenger or all-cargo aircraft should be subjected to 

security controls before being uplifted on the aircraft. 

3.2 Regulated Agent 

3.2.1 Each Regulated Agent should have a security programme approved by the appropriate 

authority in respect of the acceptance, storage and forwarding of cargo. 

3.2.2 Each Regulated Agent should register with the appropriate authority and establish with 

the air carriers, that it conducts business with, its identity and address as well as the agents 

authorized to carry out deliveries on its behalf. 

3.2.3 The appropriate authority should conduct periodic inspections of the facilities to ensure 

that the security programme has been implemented and is maintained. 

3.3 Known Consignor 

3.3.1 Each Known Consignor should register with the appropriate authority and establish with 

the Regulated Agents or air carriers, that it conducts business with, its identity and address as 

well as the agents authorized to carry out deliveries on its behalf. 

3.3.2 Known Consignors should declare in paper, electronic format, or any other means that 

may be allowed in the future its commitment that: 

3.3.2.1 its consignments are prepared in secure premises; and 

3.3.2.2 it employs reliable staff in preparing the consignments; and 

3.3.2.3 it protects the consignments against unauthorized interference during preparation, 

storage and transportation. 

3.3.3 Known Consignors should certify in paper, electronic format, or any other means that may 

be allowed in the future that each consignment does not contain any unknown cargo or 

dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations. 

3.3.4 Known Consignors accept that the package and contents of the consignment may be 

examined for security reasons. 

3.4 Account Consignor 

3.4.1 Each Account Consignor should establish and register with the Regulated Agents or air 

carriers, that it conducts business with, its identity and address as well as the agents authorized 

to carry out deliveries on its behalf. 

3.4.2 Account Consignors should declare in paper, electronic format, or any other means that 

may be allowed in the future its commitment that: 

3.4.2.1 its consignments are prepared in secure premises; and 

3.4.2.2 it employs reliable staff in preparing the consignments; and 

3.4.2.3 it protects the consignments against unauthorized interference during preparation, 

storage and transportation. 

3.4.3 Account Consignors should certify in paper, electronic format, or any other means that 

may be allowed in the future that each consignment does not contain any unknown cargo or 

dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations. 
CSC Mail Vote (S076) Page 5 of 15

3.4.4 Account Consignors accept that the package and contents of the consignment may be 

examined for security reasons. 

3.5 Security Controls 

All personnel accepting or handling cargo should be subjected to background checks, possess 

all competencies required to perform their duties and be appropriately trained according to the 

requirements established by the appropriate authority. 

3.6 Security Screening Personnel 

Persons involved in security screening of cargo, should be subjected to background checks, 

possess all competencies required to perform their duties and be appropriately trained 

according to the requirements established by the appropriate authority. Persons carrying out 

screening operations should be certified according to the requirements of the national civil 

aviation security programme to ensure that performance standards are consistently and reliably 

achieved. 

3.7 All Aircraft Operational Security 

3.7.1 All cargo should be subjected to security controls prior to being uplifted on an aircraft. Air 

carriers should not accept cargo for carriage onto an aircraft unless it has applied such controls 

itself or their application has been confirmed by a Regulated Agent, or if being uplifted on an allcargo aircraft, an account consignor. 

3.7.2 All consignments accepted from Known Consignors and/or Regulated Agents will be 

deemed to have met required security provisions only after proper checks have been 

completed. 

3.7.3 All consignments accepted from persons other than Known Consignors or Regulated 

Agents must be physically searched, electronically screened or screened by other means. In 

addition, a person other than a Known Consignor or Regulated Agent must provide acceptable 

documentation as to his identity, the details of which shall be recorded. 

3.7.4 Cargo cleared for all-cargo operations should be subjected to appropriate security controls 

if transferred onto an all passenger aircraft (either at origin or before uplift onto a passenger 

aircraft). 

3.8 Safe Custody 

3.8.1 Air carriers must ensure that from the time of acceptance and until completion of air 

transportation, cargo consignments are protected from unauthorized interference. 

3.8.2 All known cargo consignments that are not adequately protected from unauthorized 

interference after acceptance, as required by the National Civil Aviation Security Programme, 

shall be screened. 

3.9 Right of Inspection and Refusal of Carriage 

3.9.1 Air carriers reserve the right to examine, or cause to be examined, the packaging and 

contents of all cargo consignments and to enquire into the correctness or sufficiency of 

information or documentation tendered in respect of any consignment. 

3.9.2 Air carriers reserve the right, without assuming any liability, to refuse, delay or return any 

cargo or mail consignments when circumstances so require or for security reasons. 

3.10 Acceptance of Mail 
CSC Mail Vote (S076) Page 6 of 15

3.10.1 The responsibility for the security screening and sealing of mail is that of the postal 

authorities. 

3.10.2 Air carriers must ensure that mail is received by their authorized personnel who will 

establish the identity of the person presenting the mail that the seals are intact and that the bags 

do not show signs of having been interfered with. 

3.11 Security Screening Equipment 

Any equipment used to screen cargo consignments must be approved by the appropriate 

authority as being suitable for the task and shall be maintained and serviced so as to meet 

manufacturers' specifications as well as local health, safety and regulatory requirements. Where 

practicable, in order to improve efficiency, modern screening or examination techniques and 

technologies should be used to facilitate the physical examination of goods to be exported. 

3.12 Security Declaration 

3.12.1 The appropriate authorities and/or air carriers may require for each shipment a security 

declaration to be provided in paper, electronic format, or any other means that may be allowed 

in the future. It is the responsibility of all Members and IATA Cargo Agents to be familiar and 

comply with any such security declaration requirements. 

3.12.2 For paper security declarations, where not otherwise specified, it is recommended that 

the form to be used is the standard “Consignment Security Declaration” form shown in 

Attachment ‘A’. Completion instructions are shown as Attachment ‘B’. A completed form is 

shown in Attachment ‘C’. 

3.12.3 Support of the electronic format can be provided through IATA CIMP messages (or IATA 

XML messages). This information can also be reproduced on the standard “Consignment 

Security Declaration” form. As an example, an indication of which fields from the Air Waybill 

Data (FWB) message can populate the form is shown in Attachment ‘D’. 

3.12.4 The storage of this completed “Consignment Security Declaration” form or the electronic 

message information also establishes an audit trail that can be accessed by the regulators if 

requested. 

4. IATA CARGO AGENTS 

4.1 IATA Cargo Agents should ensure that the security standards described in this 

Recommended Practice are followed. In increased threat situations, supplementary security 

measures may be required by air carriers or appropriate authorities. 

4.2 The Cargo Agency Conference Resolutions, which embody the rules for accreditation of 

cargo agents, include text specifically relating to security. This requires the agent to implement 

security controls as required by the appropriate authorities and which may be supplemented by 

Member air carriers. 

4.3 Cargo agents' security procedures should embody those in this Recommended Practice and 

include the following recommended provisions: 

4.3.1 security requirements for the packing, storage, transportation and delivery of 

consignments to an approved agent or carrier; 

4.3.2 established procedures for the identification and verification of persons including Account 

Consignors, Known Consignors or Regulated Agents and the recording of their details; 

4.3.3 requirements for the physical protection and safe-keeping of consignments held in their 

custody prior to delivery to the carrier; 

4.3.4 criteria for the training and recurrent training of agents' staff involved with security 

screening, storage, transportation and delivery of consignments. 

5. GUIDELINES 
CSC Mail Vote (S076) Page 7 of 15

Guidelines for the practical implementation of cargo security procedures are described in the 

IATA Security Manual. 

...
CSC Mail Vote (S076) Page 8 of 15

R E C O M M E N D E D P R A T I C E 1 6 3 0

A t t a c h m e n t ‘ A ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content Contents of Consignment

 Consolidation

Origin Destination Transfer/Transit/Transfer points (if known)

Security Status Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

Additional Security Information
CSC Mail Vote (S076) Page 9 of 15

RECOMMENDED PRATICE 1630

Attachment ‘B’

Com pleti on I nstr uc tions

Box De scri ption

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

The category (i.e.Known Consignor, Regulated Agent or Aircraft Operator and its unique

identifier that originally issued the security status must be entered

The regulated agent, known consignor or aircraft operator that originally issued the 

security status, identified by its category (i.e. RA, KC or AO) and its unique identifier, must 

be entered.

Unique Consignment Identifier

The identification of the consignment itself must be entered. This may be an air waybill

(format is nnn-nnnnnnnn), a house bill or a mail consignment identifier.

Contents of the consignment

The identification of the consignment details (e.g. goods description) must be entered in the 

case of for a direct air waybill shipment or house waybill shipment.

In case of For a consolidation shipment, i.e. a master air waybill with associated house 

waybill(s), 

the consolidation box should be ticked in lieu of the goods description.

Origin

The identification of the origin of the consignment must be entered. This would be is the origin 

related to 

the appropriate transport document documentation (air waybill or house waybill) as identified in 

Box 2 

(e.g. IATA three-letter airport or city code).

Destination 

The identification of the final destination of the consignment must be entered. This would be is

the 

destination related to the appropriate transport document documentation (air waybill or house 

waybill) 

as identified in Box 2(e.g. IATA three-letter airport or city code).

Transit/ Transfer Transfer/Transit points

The identification of an en-route stopping point where cargo may be transferred to another aircraft 

or remain on board the same aircraft should be entered if known to the issuer, (e,g, IATA threeletter airport or city code). Otherwise this entry may be blank.

Security Status

The coded identification of the security status assigned to the consignment must be entered to 

indicate whether the consignment is secure for:

a) passenger, all-cargo and all-mail aircraft (some regions use the code “SPX”);

b) all-cargo and all-mail aircraft only (some regions use the code “SCO”); or

c) passenger, all-cargo and all-mail aircraft, in accordance with high-risk requirements

(some regions use the code “SHR”).

Received from
CSC Mail Vote (S076) Page 10 of 15

The coded identification of the category (i.e. Known Consignor, Regulated Agent or Aircraft 

Operator regulated agent, known consignor, or aircraft operator) that tendered the 

consignment must be entered. If no other reason, i.e. “screening method” or “grounds for 

exemption” is indicated and the consolidation box is not ticked then this entry cannot be blank.

Screening Method

The coded identification of the screening methods (ICAO codes are still under development) used 

by the Known Consignor, Regulated Agent or Aircraft Operator the regulated agent, known 

consignor, or aircraft operator when securing the consignment could may be entered as a 

reason that the security status was issued, e.g. screening method codes. If no other reason, i.e. 

“received from” or “grounds for exemptions” is indicated and the consolidation box is not ticked,

then this entry cannot be blank. In some cases a 

single screening method may not be sufficient to inspect all types of consignments, therefore 

more than one screening methods may be listed. 

Grounds for Exemptions

The coded identification (ICAO codes are still under development) indicating why a consignment

is exempted from screening as defined in States’ NCASP State national civil aviation security 

programmes could may be entered as a reason that the security status was issued, e.g. 

screening exemptions codes. If no other reason, i.e. “received from” or “screening method” is 

indicated and the consolidation box is not ticked then this entry cannot be blank. 

Specify Other Screening Method(s)

If the code entered in Box 9 Screening Method indicates that any other means were applied then 

text specifying the other means used must be entered.

Security status issued by 

If the consolidation box is not ticked then the individual of the Known Consignor Regulated 

Agent, or Aircraft Operator regulated agent, known consignor or aircraft operator who 

issued the security status must be identified by name or employee number.

Security Status issued on 

If the consolidation box is not ticked then the exact date and time when the security status was 

issued by the regulated agent, known consignor, or aircraft operator employee must be indicated.

Regulated Entity Category (KC, RA or AO) and Identifier 

The identifier of any Known Consignor Regulated Agent, or Aircraft Operator regulated 

agent, known consignor or aircraft operator that accepts custody of the cargo and accepts the 

security status originally issued by the Known Consignor Regulated Agent, or Aircraft 

Operator regulated agent, known consignor or aircraft operator identified in Box 1 must be 

entered. This entry would confirm that the cargo has remained secure and would follow any other 

entries for other Known Consignor Regulated Agent, or Aircraft Operator regulated agent, 

known consignor or aircraft operator that have also accepted the original security status.

 Additional security information

Any additional security information that may be required by an ICAO Member State, e.g. any 

national regulation applicable to the responsibilities in case of in the event of a false declaration, 

or any applicable emergency amendment. A signature of the responsible person initially issuing a 

hardcopy consignment security declaration set out in box 1 should be inserted when the supply 

chain is paper based.
CSC Mail Vote (S076) Page 11 of 15

R E C O M M E N D E D P R A T I C E 1 6 3 0

A t t a c h m e n t ‘ B ’ ‘ A p p e n d i x A ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content Contents of Consignment

 Consolidation

Origin Destination Transfer/Transit/Transfer points (if known)

Security Status Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

Additional Security Information

15

12
CSC Mail Vote (S076) Page 12 of 15

R E C O M M E N D E D P R A T I C E 1 6 3 0

A t t a c h m e n t ‘ C ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

GB/RA/001-0110213

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

125-12345675

Content Contents of Consignment

 Consolidation

Origin

EDI

Destination

LIT

Transfer/Transit/Transfer points (if known)

LHR, JFK

Security Status

SPX

Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

GB/RA/002-022/0215

US/RA/003-033/0316

Additional Security Information
CSC Mail Vote (S076) Page 13 of 15

RECOMMENDED PRATICE 1630

A t t a c h m e n t ‘ D ’

Message Completion Technical Instructions

IATA EDI messages, e.g. Cargo-IMP or Cargo-XML, can be used to exchange the required 

security information for a consignment. 

For the purpose of these instructions, it is the IATA Cargo Interchange Procedures 

(Cargo-IMP) Air Waybill Data (FWB) message used as the reference point.

Regulated Party Entity Category (KC, RA or AO) & and Identifier

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (ISS) + Ref. 29.7 

Customs, Security and Regulatory Control Information Identifier (RA and ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

ISS - the regulated agent issuing the security status

OCI/GB/ISS/RA/001-011

///ED/0213

Unique Consignment Identifier

Ref. 2.1 AWB Identification

125-12345675LHRJFK/T1K40.0

Contents of the consignment

Ref. 12.11 Goods Description or Ref. 12.12 Consolidation

/NC/CONSOLIDATION

Origin

Ref. 2.2.1 Airport/City Code (of Origin)

125-12345675LHRJFK/T1K40.0

Destination

Ref. 2.2.2 Airport/City Code (of Destination)

125-12345675LHRJFK/T1K40.0

Transit/ Transfer Transfer/Transit points

Ref. 4.2.2 Airport/City Code and 4.3.2 Airport/City Code

RTG/JFKII

Security Status

Ref. 25. Special Handling Details

SPH/SPX
CSC Mail Vote (S076) Page 14 of 15

Received from

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (ISS) + Ref. 29.7 

Customs, Security and Regulatory Control Information Identifier (KC + ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information:

OCI/GB//KC/001-011

///ED/0213

Specify Other Screening Method(s)

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier 

(SM) + Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SM/RES

Grounds for Exemptions

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (L) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///L/DIPL

Other Screening Method(s)

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SM) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SM/AOM-SPECIFY ANY OTHER MEANS

Security status issued by 

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SN) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SN/JOHNNY WALKER

Security Status issued on

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SD) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SD/05MAR131200

Regulated Party Entity Category (KC, RA or AO) & and Identifier

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (OSS) + 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (RA and ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information
CSC Mail Vote (S076) Page 15 of 15

OSS - the regulated agent accepting the security status given by another regulated agent 

OCI/GB/ISS/RA/001-011

///ED/0213

/US/OSS/RA/002-022

///ED/0213

Additional security information

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (ST) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///ST/THIS MASTER AIR WAYBILL CONTAINS NO

///ST/1. FREIGHT FROM THAT COUNTRY 

///ST/2. TONER CARTRIDGE GREATER THAN 550 

///ST/ GRAMS TRANSFERRING THIS COUNTRY

 
www.iata.org

International Air Transport Association

Route de l'Aéroport 33, PO Box 416 

CH-1215 Geneva 15 Airport

Switzerland

 

M E M O R AN D U M

CSC/MailVote/002/2013

TO: All Members of IATA 

Cargo Services Conference Accredited Representatives 

FROM: Secretary, Cargo Services Conference

DATE: 17 December 2013

SUBJECT: RESULT – CSC MAIL VOTE (S076) – Recommended Practice 1630

Members are referred to Memorandum CSC/MailVote/001/2013 dated 23 August 2013

seeking approval for amendment to Recommended Practice 1630. 

The voting period ended on 12 September 2013 and affirmative votes were received from 

voting Members who have voted within the prescribed period. Some clarification was sought 

by a Member which was addressed following some discussion. Accordingly, the amendment to 

Recommended Practice 1630 is hereby declared adopted by the Cargo Services Conference.

The Finally Adopted Resolution (FAR) for government filing will be circulated shortly.

Thank you for your participation.

Sincerely,

Andrea Gruber

Manager Business Process & Standards, IATA
M E M O R A N D U M

CSC/MailVote/001/2013

TO: All Members of IATA

Cargo Services Conference (CSC) Accredited Representatives

CC: Members, Cargo Procedures Conferences Management Group

IATA Regional Cargo Managers

FROM: Secretary, Cargo Services Conference 

DATE: 23 August 2013

SUBJECT: CSC MAIL VOTE (S076) – Recommended Practice 1630 – Cargo 

Security

Dear CSC Members,

As Members would recall, at CSC/35 in March 2013, the Conference adopted amendments to 

Recommended Practice 1630 to reflect the revised version of the Consignment Security 

Declaration, which had been agreed in principle at the ICAO Working Group on Air Cargo 

Security (WCACS) in November 2012. However, subsequent to CSC/35, some further changes 

to the Consignment Security Declaration were agreed by the ICAO Working Group, as 

published in the ICAO Aviation Security Manual, Doc 8973, Eight Edition Amendment 1. 

Therefore, it is proposed to make some corresponding amendments to Recommended Practice 

1630 to align with the latest version of the Consignment Security Declaration in the ICAO 

Aviation Security Manual. The proposed amendments, which include the latest layout of the 

Consignment Security Declaration along with the accompanying completion guidelines as 

agreed by the ICAO Working Group in the Guidance Material, are attached herewith. 

CSC Voting Procedures

The voting period will run for 21 days from the date of this memorandum. Members are

requested to submit the vote by sending an email to IATA Cargo at cargo@iata.org with 

reference “CSC Mail Vote S076” latest by Friday, 12 September 2013.

The voting procedure is as follows:

 Specimen positive vote advice: XYZ Airlines hereby votes in favor of the 

proposed amendment to Recommended Practice 1630.

 Specimen negative vote advice: XYZ Airlines hereby votes against the proposed 

amendment to Recommended Practice 1630.

 Abstentions: Please note that abstentions will count as positive votes.
CSC Mail Vote (S076) Page 2 of 15

Thank you for your participation.

Sincerely,

Frederic Leger

Head of Cargo Business Process & Standards, IATA

 Attachment
CSC Mail Vote (S076) Page 3 of 15

RECOMMENDED PRACTICE 1630 

CARGO SECURITY

CSC(35)1630 (amended) Expiry: Indefinite

Type: A 

RECOGNISING the action taken by Contracting Member States of the International Civil 

Aviation Organization (ICAO) and recognizing that ICAO has accorded the highest priority to 

aviation security in adopting and maintaining Annex 17 to reflect worldwide concern over acts of 

unlawful interference against aircraft; 

RECOGNISING ALSO the importance placed on aviation security by the IATA Operations 

Committee and the resulting Recommended Security Practice; and 

AS A RESULT OF these developments and action taken by the IATA Cargo Agency 

Conference in amending the Cargo Agency Rules to specifically require adherence to airline 

cargo security measures. 

RECOMMENDED that:

1. SCOPE OF RECOMMENDED PRACTICE 

This cargo security Recommended Practice is intended to protect air carrier operations against 

acts of unlawful interference. All Members and IATA Cargo Agents should implement the cargo 

security measures described in this Recommended Practice. All Members and IATA Cargo 

Agents should acknowledge and respect cargo security measures accepted or required by 

governments and those embodied in ICAO Annex 17. In increased threat situations, 

supplementary measures may be implemented. Guidance material to assist in the 

implementation of this Recommended Practice is available in the IATA Security Manual. 

2. DEFINITIONS 

The following definitions are adopted:

2.1 “ACCOUNT CONSIGNOR”. A consignor who originates cargo or mail for its own account 

and whose procedures meet common security rules and standards sufficient to allow carriage of 

that cargo on all-cargo aircraft or mail on all-mail aircraft. 

2.2 “AIR SIDE”. The movement area of an airport, adjacent terrain and buildings or portions 

thereof, access to which is controlled. 

2.3 “KNOWN CONSIGNOR”. A consignor who originates cargo or mail for its own account and 

whose procedures meet common security rules and standards sufficient to allow carriage of 

cargo or mail on any aircraft. 

2.4 “REGULATED AGENT”. An agent, freight forwarder or any other entity that conducts 

business with an air carrier and provides security controls that are accepted or required by the 

appropriate authority in respect of cargo or mail. 

2.5 “REGULATED CARRIER”. Air Cargo or Mail Carrier, approved by an appropriate authority, 

operating into a destination Country from a departing Country Airport. 

2.6 “SCREENING”. The application of technical or other means which are intended to identify 

and/or detect weapons, explosives or other dangerous devices, articles or substances which 

may be used to commit an act of unlawful interference. 

2.7 “SECURITY”. Safeguarding civil aviation against acts of unlawful interference. This 

objective is achieved by a combination of measures and human and material resources. 

2.8 “SECURITY CONTROL”. A means by which the introduction of weapons, explosives or 

other dangerous devices, articles or substances which may be used to commit an act of 

unlawful interference can be prevented. 
CSC Mail Vote (S076) Page 4 of 15

2.9 “SECURITY PROGRAM”. Measures adopted to safeguard international civil aviation 

against acts of unlawful interference.

3. GENERAL PRINCIPLES 

3.1 General 

All cargo intended to be carried on passenger or all-cargo aircraft should be subjected to 

security controls before being uplifted on the aircraft. 

3.2 Regulated Agent 

3.2.1 Each Regulated Agent should have a security programme approved by the appropriate 

authority in respect of the acceptance, storage and forwarding of cargo. 

3.2.2 Each Regulated Agent should register with the appropriate authority and establish with 

the air carriers, that it conducts business with, its identity and address as well as the agents 

authorized to carry out deliveries on its behalf. 

3.2.3 The appropriate authority should conduct periodic inspections of the facilities to ensure 

that the security programme has been implemented and is maintained. 

3.3 Known Consignor 

3.3.1 Each Known Consignor should register with the appropriate authority and establish with 

the Regulated Agents or air carriers, that it conducts business with, its identity and address as 

well as the agents authorized to carry out deliveries on its behalf. 

3.3.2 Known Consignors should declare in paper, electronic format, or any other means that 

may be allowed in the future its commitment that: 

3.3.2.1 its consignments are prepared in secure premises; and 

3.3.2.2 it employs reliable staff in preparing the consignments; and 

3.3.2.3 it protects the consignments against unauthorized interference during preparation, 

storage and transportation. 

3.3.3 Known Consignors should certify in paper, electronic format, or any other means that may 

be allowed in the future that each consignment does not contain any unknown cargo or 

dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations. 

3.3.4 Known Consignors accept that the package and contents of the consignment may be 

examined for security reasons. 

3.4 Account Consignor 

3.4.1 Each Account Consignor should establish and register with the Regulated Agents or air 

carriers, that it conducts business with, its identity and address as well as the agents authorized 

to carry out deliveries on its behalf. 

3.4.2 Account Consignors should declare in paper, electronic format, or any other means that 

may be allowed in the future its commitment that: 

3.4.2.1 its consignments are prepared in secure premises; and 

3.4.2.2 it employs reliable staff in preparing the consignments; and 

3.4.2.3 it protects the consignments against unauthorized interference during preparation, 

storage and transportation. 

3.4.3 Account Consignors should certify in paper, electronic format, or any other means that 

may be allowed in the future that each consignment does not contain any unknown cargo or 

dangerous goods, or that dangerous goods in the consignment have been prepared in 

accordance with IATA Dangerous Goods Regulations. 
CSC Mail Vote (S076) Page 5 of 15

3.4.4 Account Consignors accept that the package and contents of the consignment may be 

examined for security reasons. 

3.5 Security Controls 

All personnel accepting or handling cargo should be subjected to background checks, possess 

all competencies required to perform their duties and be appropriately trained according to the 

requirements established by the appropriate authority. 

3.6 Security Screening Personnel 

Persons involved in security screening of cargo, should be subjected to background checks, 

possess all competencies required to perform their duties and be appropriately trained 

according to the requirements established by the appropriate authority. Persons carrying out 

screening operations should be certified according to the requirements of the national civil 

aviation security programme to ensure that performance standards are consistently and reliably 

achieved. 

3.7 All Aircraft Operational Security 

3.7.1 All cargo should be subjected to security controls prior to being uplifted on an aircraft. Air 

carriers should not accept cargo for carriage onto an aircraft unless it has applied such controls 

itself or their application has been confirmed by a Regulated Agent, or if being uplifted on an allcargo aircraft, an account consignor. 

3.7.2 All consignments accepted from Known Consignors and/or Regulated Agents will be 

deemed to have met required security provisions only after proper checks have been 

completed. 

3.7.3 All consignments accepted from persons other than Known Consignors or Regulated 

Agents must be physically searched, electronically screened or screened by other means. In 

addition, a person other than a Known Consignor or Regulated Agent must provide acceptable 

documentation as to his identity, the details of which shall be recorded. 

3.7.4 Cargo cleared for all-cargo operations should be subjected to appropriate security controls 

if transferred onto an all passenger aircraft (either at origin or before uplift onto a passenger 

aircraft). 

3.8 Safe Custody 

3.8.1 Air carriers must ensure that from the time of acceptance and until completion of air 

transportation, cargo consignments are protected from unauthorized interference. 

3.8.2 All known cargo consignments that are not adequately protected from unauthorized 

interference after acceptance, as required by the National Civil Aviation Security Programme, 

shall be screened. 

3.9 Right of Inspection and Refusal of Carriage 

3.9.1 Air carriers reserve the right to examine, or cause to be examined, the packaging and 

contents of all cargo consignments and to enquire into the correctness or sufficiency of 

information or documentation tendered in respect of any consignment. 

3.9.2 Air carriers reserve the right, without assuming any liability, to refuse, delay or return any 

cargo or mail consignments when circumstances so require or for security reasons. 

3.10 Acceptance of Mail 
CSC Mail Vote (S076) Page 6 of 15

3.10.1 The responsibility for the security screening and sealing of mail is that of the postal 

authorities. 

3.10.2 Air carriers must ensure that mail is received by their authorized personnel who will 

establish the identity of the person presenting the mail that the seals are intact and that the bags 

do not show signs of having been interfered with. 

3.11 Security Screening Equipment 

Any equipment used to screen cargo consignments must be approved by the appropriate 

authority as being suitable for the task and shall be maintained and serviced so as to meet 

manufacturers' specifications as well as local health, safety and regulatory requirements. Where 

practicable, in order to improve efficiency, modern screening or examination techniques and 

technologies should be used to facilitate the physical examination of goods to be exported. 

3.12 Security Declaration 

3.12.1 The appropriate authorities and/or air carriers may require for each shipment a security 

declaration to be provided in paper, electronic format, or any other means that may be allowed 

in the future. It is the responsibility of all Members and IATA Cargo Agents to be familiar and 

comply with any such security declaration requirements. 

3.12.2 For paper security declarations, where not otherwise specified, it is recommended that 

the form to be used is the standard “Consignment Security Declaration” form shown in 

Attachment ‘A’. Completion instructions are shown as Attachment ‘B’. A completed form is 

shown in Attachment ‘C’. 

3.12.3 Support of the electronic format can be provided through IATA CIMP messages (or IATA 

XML messages). This information can also be reproduced on the standard “Consignment 

Security Declaration” form. As an example, an indication of which fields from the Air Waybill 

Data (FWB) message can populate the form is shown in Attachment ‘D’. 

3.12.4 The storage of this completed “Consignment Security Declaration” form or the electronic 

message information also establishes an audit trail that can be accessed by the regulators if 

requested. 

4. IATA CARGO AGENTS 

4.1 IATA Cargo Agents should ensure that the security standards described in this 

Recommended Practice are followed. In increased threat situations, supplementary security 

measures may be required by air carriers or appropriate authorities. 

4.2 The Cargo Agency Conference Resolutions, which embody the rules for accreditation of 

cargo agents, include text specifically relating to security. This requires the agent to implement 

security controls as required by the appropriate authorities and which may be supplemented by 

Member air carriers. 

4.3 Cargo agents' security procedures should embody those in this Recommended Practice and 

include the following recommended provisions: 

4.3.1 security requirements for the packing, storage, transportation and delivery of 

consignments to an approved agent or carrier; 

4.3.2 established procedures for the identification and verification of persons including Account 

Consignors, Known Consignors or Regulated Agents and the recording of their details; 

4.3.3 requirements for the physical protection and safe-keeping of consignments held in their 

custody prior to delivery to the carrier; 

4.3.4 criteria for the training and recurrent training of agents' staff involved with security 

screening, storage, transportation and delivery of consignments. 

5. GUIDELINES 
CSC Mail Vote (S076) Page 7 of 15

Guidelines for the practical implementation of cargo security procedures are described in the 

IATA Security Manual. 

...
CSC Mail Vote (S076) Page 8 of 15

R E C O M M E N D E D P R A T I C E 1 6 3 0

A t t a c h m e n t ‘ A ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content Contents of Consignment

 Consolidation

Origin Destination Transfer/Transit/Transfer points (if known)

Security Status Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

Additional Security Information
CSC Mail Vote (S076) Page 9 of 15

RECOMMENDED PRATICE 1630

Attachment ‘B’

Com pleti on I nstr uc tions

Box De scri ption

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

The category (i.e.Known Consignor, Regulated Agent or Aircraft Operator and its unique

identifier that originally issued the security status must be entered

The regulated agent, known consignor or aircraft operator that originally issued the 

security status, identified by its category (i.e. RA, KC or AO) and its unique identifier, must 

be entered.

Unique Consignment Identifier

The identification of the consignment itself must be entered. This may be an air waybill

(format is nnn-nnnnnnnn), a house bill or a mail consignment identifier.

Contents of the consignment

The identification of the consignment details (e.g. goods description) must be entered in the 

case of for a direct air waybill shipment or house waybill shipment.

In case of For a consolidation shipment, i.e. a master air waybill with associated house 

waybill(s), 

the consolidation box should be ticked in lieu of the goods description.

Origin

The identification of the origin of the consignment must be entered. This would be is the origin 

related to 

the appropriate transport document documentation (air waybill or house waybill) as identified in 

Box 2 

(e.g. IATA three-letter airport or city code).

Destination 

The identification of the final destination of the consignment must be entered. This would be is

the 

destination related to the appropriate transport document documentation (air waybill or house 

waybill) 

as identified in Box 2(e.g. IATA three-letter airport or city code).

Transit/ Transfer Transfer/Transit points

The identification of an en-route stopping point where cargo may be transferred to another aircraft 

or remain on board the same aircraft should be entered if known to the issuer, (e,g, IATA threeletter airport or city code). Otherwise this entry may be blank.

Security Status

The coded identification of the security status assigned to the consignment must be entered to 

indicate whether the consignment is secure for:

a) passenger, all-cargo and all-mail aircraft (some regions use the code “SPX”);

b) all-cargo and all-mail aircraft only (some regions use the code “SCO”); or

c) passenger, all-cargo and all-mail aircraft, in accordance with high-risk requirements

(some regions use the code “SHR”).

Received from
CSC Mail Vote (S076) Page 10 of 15

The coded identification of the category (i.e. Known Consignor, Regulated Agent or Aircraft 

Operator regulated agent, known consignor, or aircraft operator) that tendered the 

consignment must be entered. If no other reason, i.e. “screening method” or “grounds for 

exemption” is indicated and the consolidation box is not ticked then this entry cannot be blank.

Screening Method

The coded identification of the screening methods (ICAO codes are still under development) used 

by the Known Consignor, Regulated Agent or Aircraft Operator the regulated agent, known 

consignor, or aircraft operator when securing the consignment could may be entered as a 

reason that the security status was issued, e.g. screening method codes. If no other reason, i.e. 

“received from” or “grounds for exemptions” is indicated and the consolidation box is not ticked,

then this entry cannot be blank. In some cases a 

single screening method may not be sufficient to inspect all types of consignments, therefore 

more than one screening methods may be listed. 

Grounds for Exemptions

The coded identification (ICAO codes are still under development) indicating why a consignment

is exempted from screening as defined in States’ NCASP State national civil aviation security 

programmes could may be entered as a reason that the security status was issued, e.g. 

screening exemptions codes. If no other reason, i.e. “received from” or “screening method” is 

indicated and the consolidation box is not ticked then this entry cannot be blank. 

Specify Other Screening Method(s)

If the code entered in Box 9 Screening Method indicates that any other means were applied then 

text specifying the other means used must be entered.

Security status issued by 

If the consolidation box is not ticked then the individual of the Known Consignor Regulated 

Agent, or Aircraft Operator regulated agent, known consignor or aircraft operator who 

issued the security status must be identified by name or employee number.

Security Status issued on 

If the consolidation box is not ticked then the exact date and time when the security status was 

issued by the regulated agent, known consignor, or aircraft operator employee must be indicated.

Regulated Entity Category (KC, RA or AO) and Identifier 

The identifier of any Known Consignor Regulated Agent, or Aircraft Operator regulated 

agent, known consignor or aircraft operator that accepts custody of the cargo and accepts the 

security status originally issued by the Known Consignor Regulated Agent, or Aircraft 

Operator regulated agent, known consignor or aircraft operator identified in Box 1 must be 

entered. This entry would confirm that the cargo has remained secure and would follow any other 

entries for other Known Consignor Regulated Agent, or Aircraft Operator regulated agent, 

known consignor or aircraft operator that have also accepted the original security status.

 Additional security information

Any additional security information that may be required by an ICAO Member State, e.g. any 

national regulation applicable to the responsibilities in case of in the event of a false declaration, 

or any applicable emergency amendment. A signature of the responsible person initially issuing a 

hardcopy consignment security declaration set out in box 1 should be inserted when the supply 

chain is paper based.
CSC Mail Vote (S076) Page 11 of 15

R E C O M M E N D E D P R A T I C E 1 6 3 0

A t t a c h m e n t ‘ B ’ ‘ A p p e n d i x A ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

Content Contents of Consignment

 Consolidation

Origin Destination Transfer/Transit/Transfer points (if known)

Security Status Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

Additional Security Information

15

12
CSC Mail Vote (S076) Page 12 of 15

R E C O M M E N D E D P R A T I C E 1 6 3 0

A t t a c h m e n t ‘ C ’

C o n s i g n m e n t S e c u r i t y D e c l a r a t i o n

Regulated Party Entity Category (KC, RA or AO) &

and Identifier (of the regulated party issuing the security 

status)

GB/RA/001-0110213

Unique Consignment Identifier 

(if AWB format is nnn-nnnnnnnn)

125-12345675

Content Contents of Consignment

 Consolidation

Origin

EDI

Destination

LIT

Transfer/Transit/Transfer points (if known)

LHR, JFK

Security Status

SPX

Reasons (that the security status was issued) for issuing the Security Status

Received from 

(codes)

Screening Method

(codes)

Grounds for Exemption

(codes)

Specify Other Screening Method(s) (if applicable)

Security Status Issued by

Name of Person or Employee ID ...................................

Security Status Issued on

Date (ddmmmyy) ....... Time (tttt) ....

Regulated Party Entity Category (KC, RA or AO) & and Identifier 

(of any regulated party who has accepted the security status given to a consignment by another regulated party)

GB/RA/002-022/0215

US/RA/003-033/0316

Additional Security Information
CSC Mail Vote (S076) Page 13 of 15

RECOMMENDED PRATICE 1630

A t t a c h m e n t ‘ D ’

Message Completion Technical Instructions

IATA EDI messages, e.g. Cargo-IMP or Cargo-XML, can be used to exchange the required 

security information for a consignment. 

For the purpose of these instructions, it is the IATA Cargo Interchange Procedures 

(Cargo-IMP) Air Waybill Data (FWB) message used as the reference point.

Regulated Party Entity Category (KC, RA or AO) & and Identifier

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (ISS) + Ref. 29.7 

Customs, Security and Regulatory Control Information Identifier (RA and ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

ISS - the regulated agent issuing the security status

OCI/GB/ISS/RA/001-011

///ED/0213

Unique Consignment Identifier

Ref. 2.1 AWB Identification

125-12345675LHRJFK/T1K40.0

Contents of the consignment

Ref. 12.11 Goods Description or Ref. 12.12 Consolidation

/NC/CONSOLIDATION

Origin

Ref. 2.2.1 Airport/City Code (of Origin)

125-12345675LHRJFK/T1K40.0

Destination

Ref. 2.2.2 Airport/City Code (of Destination)

125-12345675LHRJFK/T1K40.0

Transit/ Transfer Transfer/Transit points

Ref. 4.2.2 Airport/City Code and 4.3.2 Airport/City Code

RTG/JFKII

Security Status

Ref. 25. Special Handling Details

SPH/SPX
CSC Mail Vote (S076) Page 14 of 15

Received from

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (ISS) + Ref. 29.7 

Customs, Security and Regulatory Control Information Identifier (KC + ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information:

OCI/GB//KC/001-011

///ED/0213

Specify Other Screening Method(s)

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier 

(SM) + Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SM/RES

Grounds for Exemptions

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (L) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///L/DIPL

Other Screening Method(s)

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SM) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SM/AOM-SPECIFY ANY OTHER MEANS

Security status issued by 

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SN) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SN/JOHNNY WALKER

Security Status issued on

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (SD) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///SD/05MAR131200

Regulated Party Entity Category (KC, RA or AO) & and Identifier

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.3 ISO Country Code + Ref. 29.5 Information Identifier (OSS) + 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (RA and ED) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information
CSC Mail Vote (S076) Page 15 of 15

OSS - the regulated agent accepting the security status given by another regulated agent 

OCI/GB/ISS/RA/001-011

///ED/0213

/US/OSS/RA/002-022

///ED/0213

Additional security information

Ref. 29 Other Customs, Security and Regulatory Control Information in particular 

Ref. 29.7 Customs, Security and Regulatory Control Information Identifier (ST) + 

Ref. 29.9 Supplementary Customs, Security and Regulatory Control Information

///ST/THIS MASTER AIR WAYBILL CONTAINS NO

///ST/1. FREIGHT FROM THAT COUNTRY 

///ST/2. TONER CARTRIDGE GREATER THAN 550 

///ST/ GRAMS TRANSFERRING THIS COUNTRY