DOD MANUAL 4140.01, VOLUME 9

DOD SUPPLY CHAIN MATERIEL MANAGEMENT PROCEDURES: 

MATERIEL PROGRAMS

Originating Component: Office of the Under Secretary of Defense for Acquisition and Sustainment

Effective: February 16, 2018

Change 1 Effective: August 31, 2018

Releasability: Cleared for public release. Available on the Directives Division Website 

at http://www.esd.whs.mil/DD/.

Reissues and Cancels: DoD Manual 4140.01, Volume 9, “DoD Supply Chain Materiel 

Management Procedures: Materiel Programs,” February 10, 2014

Approved by: Robert H. McMahon, Assistant Secretary of Defense for Logistics and 

Materiel Readiness

Change 1 Approved by: Karen Saunders, Chief of Staff

Purpose: This manual is composed of several volumes, each containing its own purpose. In 

accordance with the authority in DoD Directive (DoDD) 5134.12 and DoD Instruction (DoDI) 4140.01:

• This manual:

o Implements policy, assigns responsibilities, and provides procedures for DoD materiel managers 

and others who work within or with the DoD supply system.

o Establishes standard terminology for use in DoD supply chain materiel management.

• This volume:

o Describes procedures for the DoD logistics programs for packaging material, uniquely 

identifying items, controlling and managing backorders, restraining item costs, and providing non-DoD 

support.

o Establishes the Defense Packaging Policy Group (DPPG).

o Establishes the DoD Replenishment Parts Purchase or Borrow (RPPOB) Program in accordance 

with Section 2320(d) of Title 10, United States Code (U.S.C).
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TABLE OF CONTENTS 2

TABLE OF CONTENTS

SECTION 1: GENERAL ISSUANCE INFORMATION .............................................................................. 4

1.1. Applicability. .............................................................................................................. 4

1.2. Summary of Change 1. ............................................................................................... 4

1.3. Information Collections. ............................................................................................. 4

SECTION 2: RESPONSIBILITIES......................................................................................................... 5

2.1. Assistant Secretary of Defense for Logistics and Materiel Readiness 

(ASD(L&MR)). ........................................................................................................................ 5

2.2 Deputy Assistant Secretary of Defense for Supply Chain Integration (DASD(SCI)). 5

2.3. Under Secretary of Defense (Comptroller)/Chief Financial Officer, Department of 

Defense. .................................................................................................................................... 5

2.4. DoD Component Heads. ............................................................................................. 5

2.5. Secretaries of the Military Departments and Director, Defense Logistics Agency 

(DLA)........................................................................................................................................ 6

SECTION 3: PACKAGING .................................................................................................................. 7

3.1. DoD Component Requirements.................................................................................. 7

3.2. DPPG Requirements. .................................................................................................. 9

3.3. DoD Component Procedures. ..................................................................................... 9

3.4. Program Manager, Enterprise Business Process Standards Office........................... 10

APPENDIX 3A. CHARTER FOR THE DPPG...................................................................................... 11

3A.1. Purpose and Scope. ................................................................................................ 11

3A.2. Membership. .......................................................................................................... 11

3A.3. Functions and Responsibilities............................................................................... 12

3A.4. Procedures.............................................................................................................. 13

SECTION 4. IUID PROCEDURES ..................................................................................................... 15

SECTION 5. BACKORDER CONTROL AND MANAGEMENT............................................................... 17

5.1. Management Requirements. ..................................................................................... 17

5.2. Backorder Prevention................................................................................................ 17

5.3. Backorder Release. ................................................................................................... 18

5.4. Materiel Obligation Validation Reporting................................................................ 19

SECTION 6: MATERIEL COST CONTROL PROGRAMS ...................................................................... 20

6.1. Spare Parts Breakout Programs. ............................................................................... 20

6.2. Price Challenge and Price Verification Programs. ................................................... 20

6.3. New Clothing and Textile Items............................................................................... 22

SECTION 7: NON-DOD SUPPORT ................................................................................................... 26

7.1. Presidential Determination........................................................................................ 26

7.2. Logistics Support of U.S. Non-DoD or Non-Government Agencies and Individuals 

in Overseas Military Commands. ........................................................................................... 26

7.3. Defense Support for Civil Authorities. ..................................................................... 27

7.4. Acquisition and Cross-Servicing Agreements Authority. ........................................ 28

SECTION 8: PROGRAMS DEALING WITH CONTRACTORS ................................................................ 29

8.1. Contractor Access to Government Supply Sources.................................................. 29

8.2. Exchange or Sale of Non-Excess Personal Property. ............................................... 31

8.3. DoD RPPOB Program. ............................................................................................. 33
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SECTION 9: ITEM REDUCTION PROGRAMS..................................................................................... 37

GLOSSARY ..................................................................................................................................... 38

G.1. Acronyms................................................................................................................. 38

G.2. Definitions................................................................................................................ 39

REFERENCES .................................................................................................................................. 45
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SECTION 1: GENERAL ISSUANCE INFORMATION 4

SECTION 1: GENERAL ISSUANCE INFORMATION

1.1. APPLICABILITY. This issuance applies to OSD, the Military Departments, the Office of 

the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the 

Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD 

Field Activities, and all other organizational entities within the DoD (referred to collectively in 

this issuance as the “DoD Components”).

1.2. SUMMARY OF CHANGE 1. This change reassigns the office of primary responsibility 

for this issuance to the Under Secretary of Defense for Acquisition and Sustainment in 

accordance with the July 13, 2018 Deputy Secretary of Defense Memorandum.

1.3. INFORMATION COLLECTIONS. The consolidated report on DoD Component

materiel obligation validation referred to in Paragraph 5.4. has been assigned Report Control 

Symbol DD-AT&L(Q)1064 in accordance with Volume 1 of DoD Manual 8910.01. The 

expiration date of this information collection is listed in the DoD Information Collections System 

at https://apps.osd.mil/sites/DoDIIC/Pages/default.aspx.
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SECTION 2: RESPONSIBILITIES 5

SECTION 2: RESPONSIBILITIES

2.1. ASSISTANT SECRETARY OF DEFENSE FOR LOGISTICS AND MATERIEL 

READINESS (ASD(L&MR)). Under the authority, direction, and control of the Under 

Secretary of Defense for Acquisition and Sustainment (USD(A&S)), the ASD(L&MR):

a. Develops and maintains packaging and price control programs for DoD materiel.

b. Oversees the DPPG.

c. Exercises authority for the direction and management of the DoD RPPOB Program.

2.2 DEPUTY ASSISTANT SECRETARY OF DEFENSE FOR SUPPLY CHAIN 

INTEGRATION (DASD(SCI)). Under the authority, direction, and control of the 

ASD(L&MR), the DASD(SCI) exercises overall administrative control of the DoD RPPOB 

Program.

2.3. UNDER SECRETARY OF DEFENSE (COMPTROLLER)/CHIEF FINANCIAL 

OFFICER, DEPARTMENT OF DEFENSE. The Under Secretary of Defense 

(Comptroller)/Chief Financial Officer, Department of Defense, establishes pricing policies and 

procedures to facilitate the uniform implementation of the DoD RPPOB Program.

2.4. DOD COMPONENT HEADS. Each DoD Component head:

a. Operates a spare parts breakout program with the objective of reducing spare part costs by

using competitive procurement methods or purchasing parts directly from the manufacturer, 

rather than the prime contractor, while maintaining the integrity of the systems and equipment 

and applying trusted systems and networks procedures in accordance with DoDI 5200.44.

b. Provides for an inactive item review to identify and purge items from the defense supply 

system that are no longer needed.

c. Operates a standard program to record interchangeable and substitutable (I&S) items to:

(1) Phase out old and less capable items.

(2) Improve overall supply support by identifying I&S items.

(3) End duplication in the wholesale management of related items.

d. Provides materiel and services to these non-DoD operations or entities on a reimbursable 

basis or as specified by law:

(1) Entities directly assisting U.S. commanders operating overseas.
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(2) U.S. civil authorities for domestic emergencies and for designated law enforcement 

and other activities.

(3) Entities directed by the President.

(4) U.S. Government contractors when in the best interests of the government as 

described in Part 45.102 of the Federal Acquisition Regulation (FAR).

e. Provides packaging, handling, storage, and transportation (PHS&T) for weapon system 

acquisition programs.

f. Improves packaging policies, procedures, engineering, and training to facilitate 

standardization and prevent duplication through membership on the DPPG.

g. Supplements the packaging guidance in this volume to address unique situations. 

Supplemental guidance may not conflict with this or other binding DoD guidance. 

h. Implements the use of item unique identification (IUID), as specified in this volume.

i. Establishes DoD RPPOB controls to prevent businesses from ordering sample parts in 

quantities that would deplete DoD supply system stocks and provide them with an undue 

advantage in pricing subsequent DoD replenishment procurements in accordance with 

Paragraph 8.3.

j. Ensures that materiel programs involving the transfer of DoD personal property outside of 

DoD’s control adhere to trade security policies and procedures in DoDI 2030.08 and 

international transfer policies in DoDI 2040.02.

2.5. SECRETARIES OF THE MILITARY DEPARTMENTS AND DIRECTOR, 

DEFENSE LOGISTICS AGENCY (DLA). In addition to the responsibilities in Paragraph

2.4., each Secretary of a Military Departments and the Director, DLA, (the Director is under the 

authority, direction, and control of the USD(A&S)):

a. Implements the procedures prescribed in this volume.

b. Ensures that supplemental guidance and procedures are in accordance with DoDI 4140.01

and this volume.

c. Establishes replacement parts procedures and systems that provide for the assurance of 

parts identified as critical components for trusted systems and networks in accordance with DoDI 

5200.44. 
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SECTION 3: PACKAGING 7

SECTION 3: PACKAGING

3.1. DOD COMPONENT REQUIREMENTS. Each DoD Component will:

a. Require weapon system acquisition program managers to plan and budget for PHS&T.

b. Assign materiel managers for PHS&T. 

c. Meet packaging functional management objectives for the acquisition logistics element

criteria. 

(1) Ensure cost-effective and adequate coverage of the packaging work centers.

(2) Minimize risks that jeopardize production.

(3) Analyze the adequacy of PHS&T support throughout the life cycle of the weapon 

system. 

(4) Acquire access to item technical data that is sufficient to develop packaging 

requirements based on item characteristics, known or anticipated environmental conditions, 

logistics requirements, and user order quantities.

d. Determine whether military standard (MIL-STD) 2073-1 or commercial packaging in 

accordance with the ASTM D3951 or other suitable non-government commercial packaging 

specification or standard requirements apply based on the criteria listed in Paragraph 3.1.c.(3). 

When these criteria are not known, apply the requirements of MIL-STD-2073-1. The Military 

Service’s or agency’s packaging technical authority is authorized to make this determination.

e. Develop and maintain databases that store the applicable packaging requirements of 

materiel and allow for DoD-wide retrieval and application throughout the life cycle of the 

materiel.

f. Develop packaging requirements using MIL-STD-2073-1 based on item characteristics, 

known or anticipated environmental conditions, logistics requirements, security requirements to 

reduce the likelihood of unauthorized access, and user order quantities. For conventional 

military munitions, apply packaging requirements using MIL-STD 1904, MIL-STD-648, and 

capture packaging data in accordance with DoD Component specific procedures in technical data 

packages (TDPs).

g. Incorporate environmental pollution prevention and sustainability measures into 

packaging standards, specifications instructions, and processes. When designing and selecting 

packaging and unitization materials, consider if the materials can be disposed of, reused, 

biodegraded, recycled, and conserved while ensuring logistics and mission requirements are met.

h. Specify packaging requirements during procurement to avoid repackaging or packaging 

upgrades before shipment to minimize total ownership cost.
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i. Employ reusable containers to the maximum extent practicable for weapon system parts, 

components, and assemblies. The packaging technical authority will determine if reusable 

containers are suitable. Establish procedures to recover long life reusable containers to prevent 

unauthorized disposal.

j. Implement automated systems to facilitate electronic reporting and resolution of packaging 

discrepancies using Defense Logistics Management Standards (DLMS) supply discrepancy 

report and storage quality control report transactions to improve efficiency, reduce processing 

time, and facilitate monitoring for recurring problems and contractor performance.

k. Continuously improve DoD packaging requirements based on reported discrepancies, 

failures and damage, order and issue quantity reviews, life-cycle cost analysis, hazardous 

materials regulations, technological advancements, and criticality to the end user’s weapon 

system or mission. 

l. Require the use of International Standards for Phytosanitary Measures 15 for wood 

packaging materials, as specified in DoD Manual 4140.65.

m. Preserve, package, and pack materiel to provide protection during handling, storage, and 

transportation until end user consumption while achieving the most economical total ownership 

cost.

n. Package, mark, and label hazardous materials according to applicable military, federal, 

and international regulations.

o. Develop and apply uniform in-the-clear and machine-readable marking requirements in 

accordance with Volume 7 of this manual and the latest version of MIL-STD-129, to facilitate 

inventory accuracy, safe handling, efficient receipt, storage, and shipment of materiel.

p. Apply appropriate passive radio frequency identification (RFID) tags to shipments at the

case and warehouse pallet level, as prescribed in Volume 5 of this manual.

q. Coordinate packaging policies and procedures by means of membership on the DPPG. 

May submit clarification or change requests through the DASD(SCI) for ASD(L&MR) 

consideration.

r. Facilitate standardization and avoid duplication of efforts to improve packaging policies, 

procedures, engineering, and training.

s. Specify item packaging and marking requirements in all contracts for materiel for both 

repair and procurement. Specify item packaging and marking requirements in all inter- and 

intra-Service support agreements. 

t. Use electronic communication to transmit and make packaging data requirements readily 

available to authorized users.
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u. Ensure packaging requirements are compatible with the requirements of unique 

identification, RFID, automatic identification technology (AIT), shelf-life, and warehousing 

practices.

v. Use standardized loads whenever practical to maximize the efficiency of materiel 

movement and unitized loads through the commercial and DoD transportation, storage, and 

distribution systems in accordance with MIL-STD-147 or MIL-STD-3028.

w. Transfer material to disposal activities with minimal packaging necessary to ensure safe 

handling, transportability, and receipt.

3.2. DPPG REQUIREMENTS.

a. The DPPG will carry out the functions and responsibilities listed in Paragraph 3A.3. 

b. The DPPG will recommend revisions to the packaging guidance in this volume to the 

ASD(L&MR) in accordance with the procedures in Appendix 3A.

3.3. DOD COMPONENT PROCEDURES.

a. Each DoD Component will establish procedures for packaging in accordance with AR 

700-15/NAVSUPINST 4030.28/AFMAN 24-206/MCO 4030.33/DLAR 4145.7.

b. Each DoD Component will package shipments in accordance with:

(1) MIL-STD-2073-1, which applies to items for which the military packaging is 

required to meet operational demands as items are entering the Defense Transportation System,

e.g., items:

(a) Delivered for deployment for sustainment to operational units.

(b) That are depot level reparable.

(b) Requiring reusable containers.

(d) Intended for delivery-at-sea. 

(e) For security assistance, foreign military sales, or grant aid (unless otherwise 

directed by the destination country). 

(2) Commercial packaging in accordance with ASTM D3951 or other suitable nongovernment commercial packaging specification or standard, which apply to items where 

military packaging is not necessary, e.g., items:

(a) Intended for immediate use.

(b) That fulfill not-mission capable supply requirements.
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SECTION 3: PACKAGING 10

(c) Intended for depot consumption.

(d) Shipped small parcel post (continental United States only), not for stock.

(e) Designated as direct vendor deliveries (continental United States only).

(3) MIL-STD-1904 or MIL-STD-648, which apply to conventional military munitions.

3.4. PROGRAM MANAGER, ENTERPRISE BUSINESS PROCESS STANDARDS

OFFICE. The Program Manager, Enterprise Business Process Standards Office will: 

a. Provide capability to identify and resolve packaging discrepancies using DLMS supply 

discrepancy report and storage quality control report transactions as required by DoD supply 

chain materiel management procedures and recommended by DoD Components or the DPPG.

b. Coordinate recommended changes to the DLMS to support identification and resolution of 

packaging discrepancies and requirements for monitoring shipping activity and contractor 

performance through the appropriate process review committees.
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APPENDIX 3A: CHARTER FOR THE DPPG 11

APPENDIX 3A. CHARTER FOR THE DPPG

3A.1. PURPOSE AND SCOPE. The DPPG is a permanent forum established to address 

packaging issues, identify potential solutions, and make recommendations concerning packaging 

policy, guidance, and standardization throughout the DoD. Special areas of interest include:

a. New, changed, or improved packaging equipment, methods, and concepts.

b. Engineering and data development.

c. Increased productivity and overall cost improvement and effectiveness.

d. Training.

e. International and domestic packaging and transportation requirements.

f. Environmental issues or mandates.

g. Military packaging standardization and simplification.

h. Packaging security requirements and techniques to reduce the likelihood of tampering or 

unauthorized access.

3A.2. MEMBERSHIP.

a. Chair. The DASD(SCI) or designee will chair the DPPG.

b. Vice Chair. Members of the DPPG will rotate duties as executive secretary (EXECSEC) 

and then Vice Chair every 2 years in the order listed in Paragraph 3A.2.d. After serving a 2-year 

period as the EXECSEC, the EXECSEC will assume the duties of Vice Chair for a 2-year period. 

In the absence of the Chair, the Vice Chair assumes the Chair’s duties during DPPG meetings.

c. EXECSEC. Members of the DPPG will rotate EXECSEC duty for 2-year periods in the 

order listed in Paragraph 3A.2.d. In the absence of the Chair and the Vice Chair, the EXECSEC

assumes the Chair’s duties during DPPG meetings.

d. Other Members. Other members are full-time or permanent part-time federal employees 

who are packaging managers from the following organizations:

(1) Headquarters, Air Force Materiel Command (AFMC), A4 Readiness and 

Transportation, Transportation and Packaging Policy.

(2) Army Materiel Command Logistics Support Activity Packaging, Storage, and 

Containerization Center.

(3) Headquarters, United States Marine Corps, Deputy Commandant for Installation and 

Logistics.
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APPENDIX 3A: CHARTER FOR THE DPPG 12

(4) Naval Supply Systems Command, Weapon Systems Support. 

(5) DLA Logistics Operations.

(6) Defense Contract Management Agency Business Operations Office.

3A.3. FUNCTIONS AND RESPONSIBILITIES.

a. DPPG members will provide and exchange information; develop, coordinate, and 

recommend DoD packaging policy; work together to detect and recommend solutions to 

packaging policy problems; and promote the standardization of packaging within the DoD. The

DPPG will consider individual Military Department or agency-unique requirements.

b. The DPPG will:

(1) Provide a forum to advise the Directorate for Training at the Defense Ammunition 

Center (DAC) on the development and improvement of DoD packaging training. Ensure that 

DAC programs respond to DoD needs.

(2) Help the DAC staff develop new packaging programs of instruction, correct 

deficiencies identified in course contents, and pursue joint resolution of packaging training 

concerns or problems.

(3) Forward recommendations to the DAC for the establishment of new courses to meet 

individual or collective DoD needs 

(4) Establish working groups, as required, to:

(a) Improve operational packaging techniques.

(b) Study and resolve specific packaging issues common to the Military 

Departments, DLA, the Defense Contract Management Agency, and other DoD Components, as 

needed.

(c) Reduce or avoid duplication of effort.

(d) Promote standardization.

(5) Support a DoD packaging awards program sponsored by the ASD(L&MR). The 

purpose of the awards program is to:

(a) Recognize and honor outstanding individuals and organizations in the DoD 

packaging community who have contributed significantly to the packaging effort.

(b) Increase interest in packaging development, productivity, and efficiency 

throughout the DoD.

(c) Improve the overall visibility of DoD packaging functions and accomplishments. 
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APPENDIX 3A: CHARTER FOR THE DPPG 13

(6) Recommend establishment of or revisions to award categories, eligibility 

requirements, nomination or selection criteria, and nomination procedures as required.

(7) Develop and distribute publicity to generate competition for the awards.

(8) Support the ASD(L&MR) in evaluating award nominations.

(9) Provide other support that the Chair may assign.

3A.4. PROCEDURES.

a. Meetings. The DPPG will meet semiannually or at the call of the Chair, who will

designate the dates and location of the meeting and notify the EXECSEC. The EXECSEC will 

notify the DPPG membership and invited activities and request proposed agenda topics at least 

60 calendar days before the meeting date. Each DoD Component participating in the DPPG will 

provide a representative or alternate to each meeting.

(1) Agenda. Members will provide proposed agenda topics, with talking papers, to the 

Chair, the EXECSEC, and other members at least 30 calendar days before the meeting. The 

EXECSEC will develop and distribute the final agenda at least 15 calendar days before the 

meeting.

(2) Developing Recommendations. The DPPG will consider all relevant information 

available and use a collaborative process in developing its recommendations.

(a) If a consensus cannot be reached, one of the DPPG members may make a motion 

on the proposed recommendation for the DPPG to vote upon, with a majority vote required for 

passage.

(b) DPPG members may make detailed rebuttals concerning majority-approved 

recommendations in writing to the Chair not later than 45 calendar days after publication of the 

meeting minutes for timely review and decision. DPPG members must fully substantiate 

rebuttals to support opposing positions.

(c) The Chair or the Vice Chair will submit approved recommended changes 

concerning policy, guidance, and standardization of packaging to the appropriate DoD or joint 

Service preparing activity for staffing through the normal standardization process.

(3) Minutes. The EXECSEC will prepare the meeting minutes and submit them to the 

Chair within 30 calendar days after each meeting.

(4) Guests. Members are responsible for inviting their respective Military Department or 

agency guests. To maintain the effectiveness of the DPPG, guests should be limited to those 

who may contribute significantly to the established agenda. Guest attendance is subject to 

approval by the Chair or the Vice Chair.
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APPENDIX 3A: CHARTER FOR THE DPPG 14

(5) Travel Funds. The participating organizations will provide travel funds for their 

members to participate in the DPPG meetings.

b. Communication. All members may communicate directly with the Chair.
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SECTION 4. IUID 15

SECTION 4. IUID PROCEDURES

4.1. The DoD Components will:

a. Use unique item identifiers (UIIs) to improve property accountability and to enhance 

product life-cycle management. Follow instructions for constructing the UII found in 

MIL-STD-130.

b. Use a UII in accordance with DoDI 8320.04, for the population of items that have a 

unique item level traceability requirement identified.

c. Transition from uniquely identifying items by serial number to the use of UIIs. DoD 

Components will continue to use the human readable serial numbers as a supporting mark and 

data element.

d. For items with a national stock number (NSN) assigned, include an IUID value (Yes or 

No) in the Federal Logistics Information System (FLIS) field “IUID Indicator.”

e. Use UII for all items in approved serialized item management (SIM) programs. 

f. Review existing unique item tracking and serial number tracking programs for possible 

transition to IUID Registry functionality. The DoD Components will not establish additional 

unique item tracking or serial number tracking programs. 

g. Include UII in functional databases to enable information sharing and information access 

to achieve collaboration between and among already existing, or emerging, item management 

systems. 

h. Capture, retain, and provide current and historical data regarding uniquely identified 

tangible items by UII. 

i. Develop the capability to exchange IUID data using DLMS and wide area workflow 

transactions. 

j. Include provisions for data introduction and tracking using AIT for all IUID 

implementations. For business processes that include IUID capabilities, use AIT devices that are 

capable of reading an error correction code 200-compliant data matrix symbol and portable 

document format (PDF) 417 symbol from product markings, PDF417 barcode from unit or 

exterior packaging markings, or accompanying documentation. Use information recorded in 

AIT devices to update automated information systems per SIM programs required by 

DoDI 4151.19. 

k. For unmarked existing items in inventory, installed, in use, or undergoing maintenance 

repair or overhaul, mark IUID-required items based on the marking strategy identified in the 

DoD Components’ IUID implementation plans.
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SECTION 4. IUID 16

l. Place machine-readable UII marks on the item itself in accordance with MIL-STD-130, as 

required. Place machine-readable marks on the packaging, as described in MIL-STD-129 and on 

DoD shipment documentation, as described in DLM 4000.25-1.

m. Provide training to personnel who perform functions affecting IUID; update training 

courses with current DoD policies and procedures.

4.2. The Program Manager, Enterprise Business Standards Office will:

a. Provide capability for use of the UII in applicable DLMS transactions, as required by 

DoD-level IUID supply policy. 

b. Coordinate recommended changes to the DLMS to support IUID through the appropriate 

process review committee.
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SECTION 5: BACKORDER CONTROL AND MANAGEMENT 17

SECTION 5. BACKORDER CONTROL AND MANAGEMENT

5.1. MANAGEMENT REQUIREMENTS. Backordering a requisition due to insufficient 

stock may negatively impact weapon system or equipment development, production, or 

sustainment. The Military Departments and DLA will:

a. Take timely and effective actions to minimize the number of backorders and their impact 

on DoD acquisition and logistics support efforts. Specifically, actions should focus on reducing 

backorders that are degrading the mission capability of weapon systems, i.e. backorders for 

aviation and ground system parts coded not mission capable and for maritime parts coded as 

casualty reports downing shipboard systems.

b. Proactively consider backorders through an item’s life cycle by anticipating potential 

backorder occurrences and taking appropriate logistics, acquisition, and budgeting steps to 

prevent backorders from adversely affecting readiness or total ownership cost.

c. Designate a focal point within their inventory control points to plan and coordinate actions 

to prevent backorder in accordance with Paragraph 5.2., and minimize the time to release 

backorders in accordance with Paragraph 5.3. 

5.2. BACKORDER PREVENTION. To prevent items from having backorders, particularly 

when those backorders may degrade weapon system readiness below established goals, the 

Military Departments and DLA will:

a. Establish a requirements determination methodology for a stocked item that is aligned 

with that item’s forecastability and based on its demand projections. For items that have 

unforecastable demand, set levels based on the techniques prescribed in Volume 2 of this 

manual.

b. Establish and maintain component inventory control point and materiel manager 

procedures to address issues that cause backorders. In addition to addressing the monitoring and 

management of backorders, these procedures should:

(1) Target items’ demand projects which suggest that backorders may occur and 

conserve the items’ existing and on-order stocks by challenging suspected excessive requisitions, 

limiting automatic issues to established users with known requirements, and issuing on a caseby-case basis to other users to minimize the negative impacts of backorders on weapon system 

readiness.

(2) Address items that have procurement sources with long lead times that repeatedly 

cause backorders by:

(a) Using the current item specification to find another source, when appropriate.

(b) Working with the most qualified source to plan for future needs. This may 

include establishing a long-term relationship with the source using a multi-year contract.
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SECTION 5: BACKORDER CONTROL AND MANAGEMENT 18

(3) Focus on the management of diminishing manufacturing sources and materiel 

shortages in accordance with the procedures in Volume 3 of this manual.

(4) Establish a process for identifying and addressing problem items that have a long 

history of backorders. Specifically, this process should include:

(a) Collecting NSN backorder histories for 5 or more years.

(b) Using those histories to identify items with recent and repeated years of 

backorders (e.g., an item with backorders in every year). Additional information, such as 

weapon system essentiality or critical safety requirements, may also be used to identify the most 

important items with recent and repeated years of backorders.

(c) Applying intensive management to the above items to resolve long-standing 

backorder problems.

c. Seek out new strategies to help eliminate or mitigate the impact of high backorders.

5.3. BACKORDER RELEASE. To minimize the time on backorder, particularly when those 

backorders may degrade weapon system readiness below established goals, the Military 

Departments and DLA will:

a. Communicate and exchange retail asset and requirements information with wholesale 

materiel managers to maximize the use of existing assets, particularly excess assets, to reduce the 

time on backorder. The release procedures in Volume 5 of this manual prescribe the sources of 

supply that should be checked to fill a backorder.

b. Seek to expedite the delivery of any outstanding procurement.

c. Ensure that interchangeable and substitutability coding is up-to-date so that an existing 

substitute item that will perform fully (in terms of form, fit, and function) may be offered in 

place of the backordered item or an item that, while it would satisfy one or more functions, might 

not necessarily perform satisfactorily in all of them (limited substitute).

d. Annually perform four materiel obligation validation cycles in accordance with the 

detailed procedures in Chapter 7 of DLM 4000.25-1 to confirm the customer’s continuing need 

for the backordered materiel and to reconcile supplier and customer records for backordered 

requisitions. DoD Components will establish procedures and automated processing to confirm 

ongoing need and minimize use of automatic positive responses without validation.

e. When stock becomes available, release backorders in order of their priority. For 

backorders with the same priority, release according to their time on backorder, oldest first, 

unless not validated. The release procedures in Volume 5 of this manual prescribe the options to 

materiel managers where no potential supply source exists to meet the immediate need. Refer to 

specific demand sequencing rules in Chapter 3 of DLM 4000.25-1. 

f. Initiate direct vendor deliveries to:
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(1) Fill demands for non-stocked items when no stock is available.

(2) Fill demands for stocked items awaiting the delivery of procurement when a direct 

vendor delivery would reduce the backorder time enough to warrant the cost of an additional 

procurement action.

5.4. MATERIEL OBLIGATION VALIDATION REPORTING. The Military Services and 

DLA will submit a consolidated report on their materiel obligation validation to the DASD(SCI). 

This report will be submitted within 30 days after close of each validation cycle in the format 

given in Appendix 1.21 of DLM 4000.25-1.
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SECTION 6: MATERIEL COST CONTROL PROGRAMS

6.1. SPARE PARTS BREAKOUT PROGRAMS.

a. Materiel managers will: 

(1) Control the acquisition costs that the DoD Components pay for materiel through 

spare part breakout programs.

(2) Consider counterfeit parts risk and take appropriate action during all relevant phases 

of the acquisition process in accordance with DoDI 4140.67.

(3) Apply spare parts breakout programs to replenishment parts for military systems and 

equipment that a materiel manager centrally manages.

b. The DoD Components will:

(1) Restrain the cost of materiel:

(a) Establish and implement spare parts breakout programs in accordance with 

Subpart 217.7506 of the Defense Federal Acquisition Regulation Supplement.

(b) Determine the feasibility of acquiring centrally managed replenishment parts by

competitive procedures and direct purchase from manufacturers.

(2) Identify, select, and screen centrally managed replenishment parts for breakout as 

early as possible to determine the technical and economic considerations of the opportunities for 

breakout to competition or direct purchase.

(3) Break out parts based on cost effectiveness as candidates for breakout screening and 

assign resources and prioritize parts with the greatest expected return whenever possible.

6.2. PRICE CHALLENGE AND PRICE VERIFICATION PROGRAMS.

a. Materiel managers will:

(1) Establish and use price challenge and verification programs to control the acquisition 

costs that the DoD Components pay for materiel. 

(2) Identify possible overpricing of materiel. 

(3) Make price challenge and price verification programs available to all DoD personnel, 

as well as employees of DoD contractors.

(4) Make a prompt and adequate assessment of reported instances of suspected price 

discrepancies and take action as necessary to resolve overpricing or overcharging.
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(5) Conduct price inquiries with price verification requests and price challenges. Price 

verification requests involve clear price discrepancies (between a catalog price and a billing 

price, contract price, or prior catalog price). 

(6) Process inquiries on non-stocked items as verification requests. Price challenges 

provide specific detailed information indicating potential overpricing meriting an in-depth 

review.

(7) Take measures to mitigate counterfeit parts risk in accordance with DoDI 4140.67, 

e.g., identify and review cases of offers priced below the fair market value.

b. The materiel manager associated with a commercially managed item will:

(1) Perform price inquiries as the reviewing activity. 

(2) Record the results of a review of price verification requests, and the determination of 

a price challenge (i.e., whether overpricing occurred), within 30 and 90 calendar days of receipt, 

respectively. 

(3) Review existing contract histories to determine if an unusual and unexplained 

increase in price has occurred.

(4) Pursue price reductions and refunds in cases of contractor overpricing through 

contractual or voluntary remedies.

(5) Initiate the process of updating FLIS data to correct the standard price within 

15 calendar days of a determination of an erroneous price.

(6) Include documentation in price inquiries for either price challenges or price 

verification requests to identify to the extent possible:

(a) NSN or its subcomponent national item identification number (NIIN). If the 

NSN is unavailable or not an NSN item, provide the commercial and government entity (CAGE) 

code and part number.

(b) Approved item name (if unavailable provide the common name).

(c) Catalog or other unit price questioned.

(d) Source of unit price questioned.

(e) Requisition number.

(f) Contract number, if available. This is essential for part number inquiries.

(g) Point of contact’s name, office symbol or code, address, telephone number (both 

Defense Switched Network and commercial), and e-mail address (if available).

(7) Submit a price challenge with:
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(a) Any available evidence that the item is overpriced. 

(b) The manufacturer (either by CAGE code or address and telephone number, part 

numbers, and unit prices):

(c) An interchangeable and substitutable item (i.e., same form, fit, and function) with 

significantly lower price.

(d) A similar or equivalent item (i.e., comparable size and function) with a 

significantly lower price.

(e) An alternate source with significantly lower price.

(f) Any disparity between the kit price or other end item price and component item 

prices.

(g) Evidence of overpricing identified in a similar procurement within the last 5

years, if applicable.

(h) The materiel manager’s estimate of what the price should be, along with a 

justification for the estimate.

(i) The end item application or intended item use, if known.

(j) When available, a sample of the item (e.g., a broken or used item); otherwise, a 

drawing, photograph, or sketch, if possible.

6.3. NEW CLOTHING AND TEXTILE ITEMS.

a. DoD Components will:

(1) Coordinate with DLA research, development, test, and evaluation (RDT&E) efforts 

associated with clothing and textile development.

(2) Facilitate item standardization among the DoD Components when standardization 

may be achieved without jeopardizing the DoD Components’ ability to maintain combat 

readiness or accomplish their missions. 

(3) Submit coordination to DLA for RDT&E efforts that:

(a) Includes the maximum participation of potential users during the development 

and execution of test plans.

(b) Integrates and consolidates development efforts where applicable.

(c) Provides DLA with advance planning information on items that are candidates for 

introduction into the DoD supply system.
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(4) Control the acquisition costs that the DoD Components pay for materiel through the 

program for introducing new clothing items.

(5) Plan and coordinate with DLA the introduction of new clothing and textile items into 

the DoD supply system, as a result of proposed DoD Component action, in accordance with 

DoDI 4140.63.

(6) Ensure optimal economic use of all existing stocks of affected items.

(7) Restrain the cost of materiel and deplete stocks of replaced clothing and textile items 

before phasing in new clothing and textile items. 

(8) Fund new clothing and textile items and residual inventories of replaced items in 

accordance with DoD 7000.14-R.

(9) Standardize clothing and textile items while preserving the distinctiveness necessary 

to maintain high morale in the Military Departments and continued combat readiness and 

effectiveness.

(10) Minimize the variety of items, consistent with effective support of military 

operations.

(11) Adopt the commercial specification in all cases where no compelling military 

requirement exists for deviating from commercial specifications for a clothing or textile item.

b. When RDT&E projects on clothing and textile items that are subject to standardization 

reach the advanced development or engineering development phase:

(1) The initiating DoD Component will formally coordinate possible implementation 

with the other DoD Components.

(2) The DoD Components that receive requests for formal coordination will review the 

development and test plan and formally provide any additional requirements that they desire.

(3) The DLA will inform all interested DoD Components of any existing items that may 

satisfy the stated requirement.

c. The DLA wholesale materiel manager and the customer military personnel appropriation 

account manager will mutually determine the level to which to deplete replaced items. The DLA 

wholesale materiel manager will make the new item available for issue after reducing the stocks 

of the replaced item to the determined level.

d. After the initiating DoD Component completes development of a proposed new item and 

is satisfied that it will meet the requirements of potential users, the DLA will:

(1) Coordinate the proposal with each potential user before final adoption of the item, 

when appropriate.
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(2) Address the cost considerations, phasing schedules, and budgetary issues associated 

with new item introductions in the proposals when applicable.

e. When the new item is a replacement clothing item, the initiating DoD Component will 

prepare a phase-in schedule for the new item and an inventory reduction plan for residual stocks 

of the old item while the new item is obtained.

f. The DLA will evaluate the DoD Component proposals introducing new items to determine 

the effect that the scheduled introduction of a new item will have on existing wholesale and retail 

stocks.

g. The Director, DLA, will advise the ASD(L&MR), either initially or during the 

introduction process, when the residual wholesale and retail stocks of both the end item and the 

constituent textiles are estimated to exceed $1 million in value on the effective date of supply of 

the new item.

h. DLA will review and provide written response on DoD Component proposals or 

recommend alternatives for introduction dates and the length of time required to get funds for the 

initial procurement of each new item.

i. The ASD(L&MR) will review DoD Component item proposals and recommendations 

when necessary to resolve differences and make final decisions.

j. The DoD Component requesting the new item is financially responsible for the initial 

investment and the acquisition of inventory levels required to satisfy demands up to the effective 

date of supply for new clothing items with a forecasted total annual demand value (recurring and 

non-recurring) for all sizes of the generic item exceeding $100,000. New item requests that 

carry financial responsibility are:

(1) An initial introduction.

(2) A change in use that will increase the quantities required.

k. A DoD Component does not incur any financial responsibility if it is using an item and 

decides to use an additional size that is currently being used by one or more other DoD 

Components and requires no change in the item to allow for the expanded usage.

l. If a Military Department needs a new clothing or textile item that has a predicted total 

annual demand value (recurring and non-recurring) for all sizes of the generic item that exceeds

$100,000, then the Department must submit a funded order to the DLA. The funded order will

cover the cost of a sufficient quantity of the articles, including approved safety levels, to satisfy 

anticipated demand until the next delivery.

(1) The DLA will not order the item until such funding is received.

(2) The DLA will present billings to the Military Departments for the costs of new item 

introduction that include:
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(a) An offset for the value of the items being replaced to the extent that the timing of 

the introduction of the new items is deferred sufficiently to provide for the sale of existing 

inventory.

(b) An adjusted offset to provide for any costs or income associated with disposal of 

the items being replaced, if necessary.

m. Working capital funds may be used to buy and stock optional uniform clothing items in 

the DoD supply system to sell to military retail clothing stores for resale to individual Military 

Department members.

n. The Military Departments will:

(1) Notify DLA when an optional uniform clothing item is authorized, but is to be 

introduced only through the Military Exchange Systems or other sources of supply.

(2) Require the Military Exchange Systems to notify DLA before introducing any 

optional uniform clothing that is equivalent to a standard item stocked in the DoD supply system.

(3) Use these standardization guidelines established during the development and 

introduction of new items:

(a) Standardize clothing items, including combat, field, fatigue, special purpose 

clothing, underwear, and individual equipment, insofar as functionality, maintenance of combat 

readiness, and mission accomplishment permit. 

(b) Obtain any desired distinctiveness by using separate items of insignia, patches, 

etc.

(4) Standardize blankets, towels, bedspreads, table linen, and other items in Federal 

Supply Class 7210, “Household Furnishings,” except in cases of differences that have been 

validated as necessary to meet mission requirements. Do not use distinctive markings that may 

prevent standardization.

o. The DoD Components should actively seek to reduce costs by standardization of basic 

materials and accessories.
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SECTION 7: NON-DOD SUPPORT

7.1. PRESIDENTIAL DETERMINATION.

a. The President:

(1) Pursuant to Section 2318 of Title 22, U.S.C., may direct the drawdown of defense 

articles from the stocks of the DoD and direct a decrease in defense services, e.g., decrease 

services for picking, packing, or shipping materiel.

(2) Pursuant to Section 2348 of Title 22, U.S.C., may direct the drawdown of 

commodities and services from the inventory of any agency of the U.S. Government.

b. The DoD Components will:

(1) When directed to provide materiel or services, draw down these assets or services 

from existing DoD stocks or resources and absorb the cost associated with the materiel, as well 

as staging and transportation costs and, when necessary, rehabilitation charges.

(2) Be responsible for logistical and financial reporting with guidance from the Defense 

Security Cooperation Agency.

7.2. LOGISTICS SUPPORT OF U.S. NON-DOD OR NON-GOVERNMENT AGENCIES 

AND INDIVIDUALS IN OVERSEAS MILITARY COMMANDS.

a. U.S. commanders operating overseas may provide supplies and services on a reimbursable 

basis to eligible U.S. non-governmental, non-military agencies, and individuals who directly 

assist the overseas commander in carrying out the U.S. Government mission. The overseas 

commander will decide if an agency or individual is eligible to receive such logistics support.

b. The logistics support that an overseas commander provides to non-governmental, nonmilitary agencies or individuals in a foreign country is subject to the terms of:

(1) Any agreement between the United States and the government of the foreign country 

restricting categories of organizations and persons to whom support may be extended or classes 

and kinds of supplies and services that may be provided.

(2) Any contract for the provision of supplies or services that limit recipients or 

beneficiaries of such supplies or services.

c. Normally, support (e.g., office space, telephones) is limited to that which is necessary for 

the agencies or individuals to perform their specific functions and to when they are engaged 

exclusively in U.S. Government activities and not in commercial activities with foreign 

nationals.
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d. In emergency situations resulting in hardships, logistics support may be provided on a 

reimbursable basis to agencies and individuals not otherwise eligible until other adequate 

facilities are available.

e. Logistics support that involves the transfer of export-controlled materials (which includes 

munitions and controlled inventory items) to foreign persons or entities must comply with DoDI 

2030.08 and DoDI 2040.02.

7.3. DEFENSE SUPPORT FOR CIVIL AUTHORITIES.

a. The DoD Components will provide support to U.S. civil authorities for domestic 

emergencies and for designated law enforcement and other activities. That support will be 

provided:

(1) Only when sufficient legal authority is available;

(2) Only when DoD involvement is appropriate and when a clear end state for DoD 

involvement is defined; and

(3) With Service members, DoD civilians, and DoD contractors, only if necessary.

b. The DoD Components may also provide support to U.S. civil authorities pursuant to 

Section 1535 of Title 31, U.S.C., also known and referred to in this volume as the “Economy Act

of 1932.” The Economy Act of 1932 authorizes federal agencies to provide supplies, equipment, 

and material on a reimbursable basis to other federal agencies even during non-emergencies. 

Interagency agreements will document the terms of the support agreements between the DoD 

Components and civilian authorities in accordance with the Economy Act of 1932.

c. When supporting civil authorities, the DoD Components:

(1) Will use:

(a) Volume 1 of DoD Manual 3025.01 for procedures and guidance on DoD 

responses to civil authority requests for support in accordance with Section 5121 of Title 42, 

U.S.C.

(b) DoDD 3025.18 for policy and procedures on providing defense support for U.S. 

civil authorities. 

(2) Will process and approve requests for defense support to civil authorities in 

accordance with DoDD 3025.18.

(3) Will not procure, stock, or maintain any supplies, materiel, or equipment for civil 

emergencies unless directed by the Secretary of Defense.

(4) May provide DoD resources to civil authorities on a cost reimbursable basis. 

However, during civil emergencies when an immediate response is necessary, the DoD 
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Components may provide defense support to civil authorities even when the requester is unable 

or unwilling to commit to reimbursement beforehand. Immediate response action is authorized 

to be taken by a military commander or responsible officials of the DoD Component to prevent 

human suffering, save lives, or mitigate great property damage.

(5) Will limit support provided to civil agencies, pursuant to the Economy Act of 1932, 

to those commodities and services that they normally provide as part of their assigned DoD 

missions. 

7.4. ACQUISITION AND CROSS-SERVICING AGREEMENTS AUTHORITY. The 

DoD Components will follow the policy in DoDD 2010.9 for the acquisition from, and transfer 

to, authorized foreign governments of logistics support, supplies, and services through 

acquisition and cross-servicing agreements. 
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SECTION 8: PROGRAMS DEALING WITH CONTRACTORS

8.1. CONTRACTOR ACCESS TO GOVERNMENT SUPPLY SOURCES.

a. Contractors supply material required for the performance of U.S. Government contracts as 

specified in a contract. However, consistent with the Part 45.102 of the FAR, the contracting 

officer may provide in writing contractor access to DoD supply sources for such material when it 

is clearly demonstrated that all of the following conditions have been met:

(1) To be in the U.S. Government’s best interest.

(2) That the overall benefit to the acquisition significantly outweighs the increased cost 

of administration, including ultimate property disposal.

(3) That providing the property does not substantially increase the U.S. Government’s 

assumption of risk.

(4) That U.S. Government requirements cannot otherwise be met.

b. In executing this requirement, the DoD Components will:

(1) Determine if the material is to be requisitioned with reimbursement by the contractor 

(contractor-acquired property (CAP)) or without reimbursement (government-furnished material 

(GFM)). GFM is a subset of government-furnished property (GFP), which includes equipment, 

special tooling, special test equipment, and real property. In accordance with Subpart 52.245-1 

of the FAR, the contractor will create and maintain records of all government property 

accountable to the contract, including GFP and CAP.

(2) Include in the contract file the required authorization and in the contract a list of the 

authorized items and quantities in accordance with the Subpart 245.203 of the Defense Federal 

Acquisition Regulation Supplement.

(3) From the effective date of this volume, manage all new contracts requiring contractor 

access to the DoD supply system using a unique DoD activity address code for each contract at 

each contractor location recorded in the System for Award Management found on the Internet at 

www.sam.gov, consistent with the provisions of Subparts 51.102(c)(2) and 51.103(b)(1) of the 

FAR. The assigned DoD activity address code will not be re-assigned to any other contract or 

contractor location until the contracting officer has closed the originally assigned contract and its 

contract document retention period has expired in accordance with Subpart 4.805 of the FAR.

(4) Provide the contractor with the material directly, when appropriate, and ensure that 

the provided (pushed) material is controlled and used in a manner consistent with the 

requirements of the contract.

(5) Follow the DoD Government Furnished Property Operating Guide with regard to the 

visibility of GFP stewardship.
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c. All materiel requisitioned by a contractor and DoD-initiated requisitions that are coded 

for direct shipment to a contractor, on either a reimbursable or non-reimbursable basis, are 

subject to materiel receipt acknowledgement (MRA) for materiel sourced from the DoD 

wholesale supply system, in accordance with Volume 5 of this manual and Volume 2 of DLM 

4000.25. The MRA prepared for receipt of GFM must reference the applicable contract. By 

exception under MRA exclusions, an MRA is not required for shipments to contractors which 

are receipt reported to the owning inventory control point. When these optional procedures 

apply, the receipt must identify the GFM contract number.

d. When a DoD Component authorizes contractor requisitions of DoD material, the DoD 

Component will:

(1) Ensure the DoD supply source has appropriate processes in place to comply with the 

access controls established in accordance with Part 51 of the FAR.

(2) Ensure contractors obtaining DoD materiel acquire only the material and quantities 

established in the scope of their contract and provide for security to:

(a) Reduce the likelihood of unauthorized access to DoD material.

(b) Protect critical program information as described in DoDI 5200.39.

(c) Support supply chain risk management as described in DoDI 5200.44.

(d) Promote supply chain cybersecurity as described in Enclosure 14 of DoDI 

5000.02.

(3) Establish one or more management control activities (MCAs) to maintain control 

over all requisitions submitted to the DoD wholesale supply system by contractors and by DoD 

Component activities when such DoD Component activity requisitions indicate shipment to a 

contractor.

e. The MCA will carry out the procedures in DLM 4000.25-1 and Paragraph 8.2. of this 

volume, and establish a system that:

(1) Validates and approves all contractor-initiated requisitions and DoD-initiated 

material requisitions that are coded for direct shipment to a contractor. MCA procedures are 

applicable to materiel requisitioned for shipment to a contractor on either a reimbursable or nonreimbursable basis as specified in the contract, including materiel provided as GFM and materiel 

purchased by the contractor as authorized in the contract.

(2) Restricts contractor access to specific predetermined items and quantities of those 

items by ensuring requisition validity, adequate authority, and consistency with the terms of an 

existing contract.

(3) Rejects contractor and DoD-initiated material requisitions that do not comply with 

the requirements of an existing contract.
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(4) Passes approved requisitions to the applicable DoD source for supply action.

(5) Ensures that the quantity requisitioned does not exceed the contract-authorized 

quantity.

(6) Supports the supply source contractor requisition validation process that ensures no 

shipment is made without MCA verification.

f. DoD supply sources will refer back to the cognizant MCA for review and applicable 

action any requisitions for DoD material provided to contractors that have not passed through 

and been approved by an MCA.

g. The ASD(L&MR) will establish and maintain guidance for and monitor the control of 

access to DoD inventories.

h. The DoD Components will:

(1) Carry out the procedures in this section.

(2) Establish all required MCAs.

(3) Execute all procedures specified in Paragraph 8.2. of this volume regarding the sale 

or exchange of DoD material.

(4) Refer all requests for waivers from this requirement through the DoD Component 

headquarters to the Office of the DASD(SCI).

i. The Program Manager, Enterprise Business Process Standards Office, will maintain 

procedures to control contractor access to DoD material inventories. Procedures must ensure 

visibility of government-furnished property shipments through the logistics pipeline by requiring 

the applicable contract data to be included in requisition, MCA validation, issue or release order, 

shipment status, and receipt or MRA transactions.

8.2. EXCHANGE OR SALE OF NON-EXCESS PERSONAL PROPERTY.

a. In acquiring personal property, the DoD Components may exchange or sell eligible nonexcess items. The exchange allowance or proceeds may be applied in whole or partial payment 

for the item acquired.

b. The DoD Components will use the authority to exchange or sell eligible non-excess items 

the maximum extent consistent with the economical and efficient accomplishment of an 

approved program.

c. Pursuant to Sections 503, 484(j)(2), and 704 of Title 40, U.S.C., the DoD Components 

may exchange or sell any equipment, including repair parts subject to Part 102-39 of Title 41,

Code of Federal Regulations, and these limitations:
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(1) The application of exchange or sale allowances as whole or partial payment in the 

acquisition of personal property is authorized only when the DoD Component is exchanging or 

selling an item or items:

(a) Similar to the item or items to be acquired.

(b) Non-excess, and the item or items to be acquired are required for approved 

programs.

(c) The acquiring activity will prepare a written administrative determination of 

economic advantage that shows:

1. The anticipated economic advantage to the U.S. Government resulting from 

the use of the exchange or sale authority.

2. That exchange or sale allowances will be applied in payment for the items to 

be acquired.

3. That if required, the property has been made safe or innocuous, or has been 

mutilated or demilitarized.

(2) In documenting exchange or sale transactions, a detailed cross-reference between old 

and new items is not required. The DoD Components will maintain adequate records to 

substantiate that the items acquired, exchanged, or sold were similar in nature. The records must 

also specify that any exchange or sale allowances applied as whole or part payment for property 

acquired were, in fact, available for such application.

(3) The DoD Components may not execute exchange or sale transactions when items are 

in Federal Supply Classification Groups 10, 11, 42, 44, 51, 54, 68, and 84, except with the 

approval of the General Services Administration (GSA). (Federal supply classification groups 

can be found in Defense Logistics Agency Cataloging Handbook H2.) Waiver requests will be 

sent to: 

General Services Administration

Office of Government-wide Policy

Office of Travel, Transportation, and Asset Management

Washington, D.C. 20405

(4) The limitations on exchange or sale transactions may not authorize:

(a) The acquisition of personal property that is not authorized by law.

(b) The acquisition of personal property in contravention of any other restrictions on 

procurement of commodities or any established replacement policies or standards issued by the 

President; the Congress; the Administrator, GSA; or the Secretary of Defense, or designee. 

(c) The exchange or sale of excess or surplus property even though otherwise eligible 

in the acquisition of personal property.
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(d) The authority for the exchange or sale of strategic or critical materiel, except as 

authorized by the ASD(L&MR).

(e) The authority for the exchange or sale of Nuclear Regulatory Commissioncontrolled materiel.

(f) The exchange or sale of controlled substances, except in accordance with Volume 

1 of DoD Manual 4160.28.

(g) The exchange or sale of scrap materiel, except in the case of scrap gold for fine 

gold.

(h) The exchange or sale of property otherwise eligible that was acquired from 

another agency as “excess,” or “surplus,” unless that property was in use for 1 year after 

acquisition.

d. The DoD Components will record property acquired by exchange at acquisition cost. The 

credit received from the exchange is considered the selling price of exchanged property and is 

considered accountable as a gain or loss on the sale of the property.

e. Exchange or sale transactions will adhere to DoD trade security controls policy and 

procedures in DoDI 2030.08.

f. In accordance with the procedures in Part 102-39.75 of the Federal Management 

Regulation, the Military Services and DLA will each submit a summary report of their exchange

or sale transactions to GSA and the DASD(SCI)) within 90 calendar days after the close of each 

fiscal year.

8.3. DOD RPPOB PROGRAM. The DoD Components will:

a. Provide domestic business concerns an opportunity to purchase or borrow replenishment 

parts from the U.S. Government for:

(1) Design replication or modification.

(2) Subsequent submission of offers to sell items of supply replenishment parts to the 

U.S. Government.

(3) Enhancing competition, lowering costs, and improving lead times by developing and 

locating alternative sources of supply and manufacturing.

(4) Implementation of the DoD RPPOB Program.

b. Allow potential suppliers to participate in the DoD RPPOB without impacting or delaying 

ongoing or planned purchase actions of spare parts.

c. Inspect parts for compliance to performance criteria, based on existing technical data, 

when appropriate, before the bailment or sale of parts to potential suppliers.
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d. Establish a competition advocacy office within each DoD Component to monitor and 

provide surveillance over the implementation of its RPPOB Program. 

e. Decrease the replenishment part costs through competition and product simplification. 

Make sample parts available to domestic business concerns when it is determined that such 

action is in the best interest of the U.S. Government. Include economic considerations as well as 

national security requirements, inventory needs, the probability of future purchases of parts, and 

any additional restrictions required by Section 2320(d) of Title 10, U.S.C.

f. Establish procedures to allow domestic business concerns the opportunity to participate in 

the DoD RPPOB Program. Limit the availability of sample parts to quantities adequate to meet 

the DoD RPPOB Program objectives. 

g. Develop alternate sources of supply through the DoD RPPOB Program when appropriate.

h. Establish criteria for item managing activities to identify potential replenishment parts that 

may be provided to potential suppliers to view or obtain sample parts on a bailment or purchase 

basis. Provide parts that meet these criteria:

(1) The part has limited or reduced sources of supply due to the unavailability of the 

TDP, an incomplete TDP, or a TDP that contains limited rights data. 

(2) The annual buy value of the part exceeds thresholds developed by DoD Components 

as part of their spare parts breakout programs. 

(3) Bailment or sale of the part that does not adversely affect or deplete required supply 

quantities.

(4) Potential life-cycle cost savings exceed the cost, including evaluating and testing, of 

making the part available.

(5) Providing the part does not disclose or otherwise implicate critical technology with 

military or space applications in accordance with the provisions of DoDD 5230.25.

i. Release TDPs accompanying parts only when the U.S. Government is sufficiently licensed 

to release technical data to third parties. The DoD Components:

(1) Do not release limited rights data to potential suppliers.

(2) May release parts with TDPs having limited rights data but cannot release the limited 

rights data with the part.

(3) Seek advice from legal counsel when technical data associated with a part is subject 

to a specially negotiated license.

j. Accommodate the DoD RPPOB Program when necessary by reducing the dollar value of 

the thresholds developed by DoD Components as part of their spare parts breakout programs.
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SECTION 8: PROGRAMS DEALING WITH CONTRACTORS 35

k. Make critical safety items, engineering safety items, and engineering critical or unstable 

parts available only upon approval by the DoD Component that has technical cognizance of the 

part. 

l. Use the qualification requirements for critical safety items that are defined in Volume 11 

of this manual based on Subpart 209.2 of Defense Federal Acquisition Regulation Supplement.

m. Before approving the bailment or sale of a part for the purpose of modification, consider:

(1) Whether the proposed modification will improve performance, reliability, 

maintainability, interchangeability, product quality, safety, productivity, or decrease life-cycle 

costs.

(2) The probability of future purchases of the proposed modified part.

(3) Whether the proposed modification is, or should be, considered under the existing 

DoD Value Engineering Program in accordance with Part 48 of the FAR, or other in-house 

product improvement or preplanned product-improvement program.

n. Make parts available to potential suppliers with one of the three methods:

(1) Direct Purchase of the Part by the Potential Supplier. This method is preferred as it 

minimizes the management and administrative impact to the U.S. Government. The potential 

supplier directly purchases the part using the pricing policies in accordance with Volume 11A of 

DoD 7000.14-R. 

(2) Bailment of the Part to the Potential Supplier. DoD Components prepare a bailment 

agreement with the provisions agreed upon by both parties that:

(a) Parts will not be subjected to destruction or irreversible disassembly.

(b) Parts will not be loaned to potential suppliers unless such parts can be inspected 

and validated by the U.S. Government.

(c) The U.S. Government will need to have visibility of the bailed asset’s material 

condition and location status in the event the asset is required by the U.S. Government (e.g., 

emergency need for the last item on the shelf). 

(d) Bailments costs are assessed in accordance with Volume 4 of DoD 7000.14-R.

(3) Inspecting the Part. Potential suppliers may inspect parts for the purpose of 

familiarization in government-designated display areas. The DoD Components determine which 

parts are displayed.

o. Consider requests from potential suppliers to purchase or borrow parts that are in writing 

and:

(1) Are from domestic business concerns as defined in the Glossary.
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(2) State that the intent of purchasing or borrowing the part is for replication or 

modification and for subsequent offer of sale of the item of supply replenishment parts to the 

U.S. Government.

(3) Specify the duration of time a borrowed part is required.

(4) Cite the NSN of the desired part.

(5) Specify the improvement to be offered by a proposed modification.

p. Establish agreements with domestic business concerns that:

(1) Clearly indicate that materiel or information received under the DoD replenishment 

program is intended primarily for the purpose of meeting U.S. Government requirements. 

(2) Include terms and conditions providing that transfer of any provided technical data 

may be accomplished only as permitted given the level of licensing associated with the technical 

data.

q. Establish procedures that maximize the security and reduce the risk of procuring tampered 

parts from foreign suppliers in accordance with Volume 3 of this manual and DoDI 4140.67.

r. Establish procedures to ensure the requirements of the Foreign Material Program are met

as outlined in DoDI S-3325.04.
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SECTION 9: ITEM REDUCTION PROGRAMS 37

SECTION 9: ITEM REDUCTION PROGRAMS

9.1. Materiel managers will:

a. Control the acquisition and life-cycle costs that the DoD Components pay for materiel 

through item reduction programs. 

b. Conduct item reduction studies to restrain the cost of materiel on groups of similar items 

to separate those items that should be retained in the supply system from items that are not to be 

acquired for continued supply. 

c. Coordinate the removal of an item that is not authorized for acquisition from the supply 

system with registered users.

d. Base the removal of an item on the value of the item’s stock in relation to the predicted 

time that the item will deteriorate.

e. Group items that have I&S relationships into families composed of a master item and one 

or more related items. The materiel manager for a master item is the materiel manager for all 

other items in the I&S family.

f. Coordinate with the using Military Department or agency on all new or revised I&S 

family structures before the entry of the I&S families in the Defense Logistics Information 

System Total Item Record, except those relationships coordinated through the DoD 

Standardization Program Item Reduction Study Process.

g. Use procedures for operating the item reduction program in Defense Standardization 

Program Office Standardization Directory 23.

h. Use procedures for operating the I&S program in the AMC-R 700-30/AFMCI 20-

101/MCO 4410.24A/DLAR 4140.66/NAVSUPINST 4410.47.

9.2. The DoD Components will:

a. Identify and select potentially inactive items.

b. Refer items to a Secondary Inventory Control Activity through inactive item review 

notifications.

c. Remove items that are not required from the supply system and take actions to dispose of 

assets in accordance with Volume 6 of this manual.

d. Remove exact duplicate or obsolete items from the supply system by means of routine 

cataloging actions.
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GLOSSARY 38

GLOSSARY

G.1. ACRONYMS.

AFMAN Air Force manual

AFMC Air Force Materiel Command

AFMCI Air Force Materiel Command instruction

AIT automatic identification technology

AMC-R Army Material Command regulation

AR Army regulation

ASD(L&MR) Assistant Secretary of Defense for Logistics and Materiel Readiness

CAGE commercial and government entity

CAP contractor-acquired property

DAC Defense Ammunition Center

DASD(SCI) Deputy Assistant Secretary of Defense for Supply Chain Integration

DLA Defense Logistics Agency

DLAR Defense Logistics Agency regulation

DLM Defense Logistics manual

DLMS Defense Logistics Management Standards

DoDD DoD directive

DoDI DoD instruction

DPPG Defense Packaging Policy Group

EXECSEC executive secretary

FAR Federal Acquisition Regulation

FLIS Federal Logistics Information System

GFM government-furnished material

GFP government-furnished property

GSA General Services Administration

I&S interchangeable and substitutable

IUID item unique identification

MCA management control activity

MCO Marine Corps order

MIL-STD military standard

MRA materiel receipt acknowledgement

NAVSUPINST Naval Supply Systems Command Instruction

NIIN national item identification number

NSN national stock number
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GLOSSARY 39

PDF portable document format

PHS&T packaging, handling, storage, and transportation

RDT&E research, development, test, and evaluation

RFID radio frequency identification

RPPOB replenishment parts purchase or borrow

SIM serialized item management

TDP technical data package

UII unique item identifier

U.S.C. United States Code

USD(A&S) Under Secretary of Defense for Acquisition and Sustainment

G.2. DEFINITIONS. These terms and their definitions are for the purpose of this volume and 

will serve as standard terminology for DoD supply chain materiel management.

accountability. The obligation imposed by law, lawful order, or regulation, accepted by an 

organization or person for keeping accurate records, to ensure control of property, documents, or 

funds, with or without physical possession. The obligation, in this context, refers to the fiduciary 

duties, responsibilities, and obligations necessary for protecting the public interest; however, it 

does not necessarily impose personal liability upon an organization or person. 

acquisition. Obtaining logistics support, supplies, or services under an acquisition agreement or 

under a cross-servicing agreement. This includes purchasing (whether for payment in currency, 

replacement-in-kind, or by exchange for equal value), renting, leasing, or any method of 

temporarily obtaining logistics support, supplies, or services.

air pallet. An 88” × 108” aluminum flat base upon which cargo is aggregated and secured into a 

palletized unit load. The air pallet integrates into the 463L rollerized cargo loading system on 

aircraft, providing easy movement of cargo onto and off aircraft. Cargo is secured to the air 

pallet by straps, chains, or 463L nets.

AIT. A suite of technologies enabling the automatic capture of data, thereby enhancing the 

ability to identify, track, document, and control assets (e.g., materiel), and deploying and 

redeploying forces, equipment, personnel, and sustainment cargo. AIT encompasses a variety of 

data storage or carrier technologies, such as linear bar codes, two-dimensional symbols (PDF417 

and data matrix), magnetic strips, integrated circuit cards, or satellite tracking transponders and 

RFID tags used for marking or “tagging” individual items, equipment, air pallets, or containers. 

AIT is also referred to commercially as automatic identification data capture.
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GLOSSARY 40

assembly. In logistics, an item forming a portion of equipment that can be provisioned and 

replaced as an entity and that normally incorporates replaceable parts or groups of parts. 

ASTM. ASTM is used as the name and not an acronym. ASTM International is the official 

name for the organization that was formerly known as the American Society for Testing and 

Materials (ASTM). ASTM International is the globally recognized leader in the development 

and delivery of international voluntary consensus standards. The 12,000 plus ASTM standards 

are identified as ASTM plus an identifier, e.g. ASTM D3951. 

bailment. The process whereby a part is provided to a recipient with the agreement that the part 

will be returned at an appointed time. The government retains legal title to such material even 

though the borrowing organization has possession during the stated period.

CAP. Any property acquired, fabricated, or otherwise provided by the contractor for performing 

a contract, and to which the government has title.

case. Either an exterior container within a palletized unit load or an individual shipping 

container.

cataloging. The process of uniformly identifying, describing, classifying, numbering, and 

publishing in the Federal Catalog System all items of personal property (items of supply) 

repetitively procured, stored, issued, or used by federal agencies.

distribution. The operational process of synchronizing all elements of the logistic system to 

deliver the right things to the right place at the right time.

DLMS. A process governing logistics functional business management standards and practices

across DoD. A broad base of business rules, to include uniform policies, procedures, time 

standards, transactions, and data management, designed to meet DoD requirements for global 

supply chain management system. DLMS enables logistics operations to occur accurately and 

promote interoperability between DoD and external logistics activities at any level of the DoD 

organizational structure. The DLMS supports electronic business capabilities such as: American 

National Standards Institute Accredited Standards Committee X12 electronic data interchange, 

upon which the DLMS transaction exchange was founded; AIT, including passive RFID and 

linear and 2D bar coding; extensible mark-up language; and web-based technology. The DLMS 

encompasses standardization of logistics processes including, but not limited to: Military 

Standard Billing System, Military Standard Transaction Reporting and Accountability 

Procedures, Military Standard Requisitioning and Issue Procedures, and supply discrepancy 

reporting.

domestic business concern. A business concern having its principal place of business in the 

United States or U.S. territories and possessions.

end item. A final combination of end products, component parts, or materials that is ready for 

its intended use, e.g., ship, tank, mobile machine shop, or aircraft.
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GLOSSARY 41

end user. That individual or organizational element authorized to use supply items. The end

user is normally the terminal point in the logistics system at which action is initiated to obtain 

materiel required to accomplish an assigned mission or task.

exterior container. A container, bundle, or assembly that is sufficient by reason of material, 

design, and construction to protect unit packs and intermediate containers and their contents 

during shipment and storage, as described in MIL-STD-129. It can be a unit pack or a container 

with a combination of unit packs or intermediate containers. An exterior container may or may 

not be used as a shipping container.

FLIS. The comprehensive government-wide system used to catalog, assign stock numbers, and 

maintain and distribute logistics information for items of supply. FLIS represents the common 

data system that provides the supply item data reflected in the Federal Catalog System.

GFM. Property provided by the government to be incorporated into or attached to a deliverable 

end item or consumed or expended in performing a contract. GFM includes assemblies, 

components, parts, raw and process material, and small tools and supplies that may be consumed 

in normal use in performing a contract. GFM does not include material provided to contractors 

on a cash sale basis nor equipment, special tooling, or special test equipment or items to be 

repaired by commercial contractors for return to the government.

inactive item. An item of supply for which no authorized requirement or contingency reason for 

retention is recognized by any registered user or the item’s materiel manager.

inventory. Materiel, titled to the U.S. Government, held for sale or issue, held for repair, or held 

pending transfer to disposal. This definition covers the same population of items as the 

definition for inventory in Chapter 4 of Volume 4 of DoD 7000.14-R. Inventory does not 

include tangible personal property to be consumed in normal operations, operating materials and 

supplies, as defined in DoD 7000.14-R.

item of supply. A category of items identified by a NSN with the same form, fit, and function. 

The individual items (units) included in this category could be manufactured by multiple sources.

IUID. A system of establishing globally common unique identifiers on items of supply within 

the DoD, which serves to distinguish a discrete entity or relationship from other like and unlike 

entities or relationships. AIT is used to capture and communicate IUID information.

life-cycle cost. The total cost to the U.S. Government of acquiring and owning a system over its 

useful life. It includes the cost of developing, acquiring, supporting, and disposing of it.

marking. The application of legible numbers, letters, labels, tags, symbols, or colors to ensure 

proper handling and identification during shipment and storage.

material. Property that may be consumed or expended during the performance of a contract, 

component parts of a higher assembly, or items that lose their individual identity through 

incorporation into an end-item. Material does not include equipment, special tooling, special test 

equipment, or real property. 
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GLOSSARY 42

materiel. All items necessary to equip, operate, maintain, and support military activities without 

distinction as to its application for administrative or combat purposes, excluding real property, 

installations, and utilities. Materiel is either serviceable (i.e., in an issuable condition) or 

unserviceable (i.e., in need of repair to make it serviceable). 

materiel management. That phase of military logistics that includes managing, cataloging, 

demand and supply planning, requirements determinations, procurement, distribution, overhaul, 

and disposal of materiel.

materiel manager. Any DoD activity or agency that has been assigned materiel management 

responsibilities for the DoD and participating federal agencies. The term includes 

responsibilities performed by either wholesale materiel managers or retail materiel managers: 

managing, cataloging, demand and supply planning, requirements determination, procurement, 

distribution, overhaul and repair of reparable materiel, and disposal of materiel.

MCA. DoD Component or activity designed to initially receive and effect control over Military 

Department-initiated and contractor-initiated requisitions for GFM, which would be supplied 

from the wholesale system.

military packaging. The methods and materials described in federal or military specifications, 

standards, drawings, or other authorized documents or systems designed to prevent damage or 

deterioration during distribution or storage of materiel.

NIIN. The last 9 digits of the NSN that differentiates each individual supply item from all other 

supply items. The first 2 digits signify the National Codification Bureau that assigned the NIIN, 

while the last 7 digits are not significant and are sequentially assigned by the FLIS. All U.S. 

manufactured items have a National Codification Bureau Code of “00” (cataloged before 1975) 

or “01” (cataloged in 1975 or later).

NSN. The 13-digit stock number replacing the 11-digit federal stock number. It consists of the 

4-digit federal supply classification code and the 9-digit NIIN. The NIIN consists of a 2-digit 

National Codification Bureau number designating the central cataloging office (whether North 

Atlantic Treaty Organization or other friendly country) that assigned the number and a 7-digit 

(xxx-xxxx) nonsignificant number. The number must be arranged as follows: xxxx-xx-xxxxxxx. 

obsolete item. An item of supply for which there is no anticipated future demand because:

It has been replaced with a technologically superior item;

It has been replaced because it has no known source of supply;

New technology has removed the application for the item; or

All end items it is associated with are obsolete.
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GLOSSARY 43

operating materials and supplies. Consist of tangible personal property to be consumed in 

normal operations. Excluded are goods that have been acquired for use in constructing real 

property, stockpile materials, and inventory held for sale.

optional uniform clothing items. Those items that are authorized for wear by Service members 

when bought with their personal funds, but are neither supported by the Armed Forces Clothing 

Monetary Allowance, nor required as part of a prescribed duty uniform. 

PDF417. A barcode symbol with four bars and spaces and a pattern that is 17 units long used to 

mark items for inventory management or transportation documentation.

personal property. Any end item, materiel, equipment, spares, or repair parts. Property of any 

kind or any interest therein, except real property, records of the U.S. Government, and naval 

vessels of the following categories: surface combatants, support ships, and submarines.

potentially inactive item. An item of supply with no demand in 10 or more years and, as such, 

is subject to review to determine if it has any authorized requirement or contingency reason for 

retention.

property accountability. The assignment of duties and responsibilities to an individual or 

organization that mandates jurisdiction, security, and answerability over public property.

readiness. A measure or measures of the ability of a system to undertake and sustain a specified 

set of missions at planned peacetime and wartime utilization rates. Examples of system 

readiness measures are combat sortie rate, fully mission capable rate, and operational 

availability. Measures take account of:

The effects of system design, reliability, maintainability.

The characteristics of the support system.

The quantity and location of support resources.

replenishment. Actions to resupply an inventory when it reaches the reorder point.

retail. Level of inventory below the wholesale level, either at the consumer level for the purpose 

of directly providing materiel to those who will actually use the materiel or at the intermediate or 

region level for the purpose of supplying consumer levels or those who will actually use the 

materiel in a geographical area.

safety level. The quantity of materiel required to be on hand to permit continued operation in the 

event of a minor interruption of normal replenishment or a fluctuation in demand.

shipping container. An exterior container that meets carrier regulations and is of sufficient 

strength, by reason of material, design, and construction, to be shipped safely without further 

packing (e.g., wooden boxes or crates, fiber and metal drums, or corrugated and solid fiberboard 

boxes).
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GLOSSARY 44

SIM. The identification of populations of select items (parts, components, and end items); 

marking all items in each select population with a UII; and generation, collection, and analysis of 

maintenance, logistics, and usage data about each specific item for the purpose of improved 

effectiveness and efficiency of DoD design, procurement, manufacturing, maintenance, and 

logistics operations; improved weapon system readiness, reliability, and safety; and reduced 

ownership costs through enhanced and more efficient sustainment operations. 

supply chain. The linked activities associated with providing materiel from a raw material stage 

to an end user as a finished product.

system acquisition program. A directed, funded effort that is designed to provide a new or 

improved materiel capability in response to a validated need.

UII. A set of data elements marked-on items that is globally unique and unambiguous. The 

term includes a concatenated UII or a DoD-recognized unique identification equivalent. 

unique item level traceability. The requirement to trace life-cycle management events related 

to acquisition, storage, operation, maintenance, safety, physical security, retirement, and disposal

by each individual item, e.g. for a single instance of a stock-numbered item or a single assembly 

or subassembly.

unit pack. The first tie, wrap, or container applied to a single item, or to a group of items, of a 

single stock number, preserved or unpreserved, which constitutes a complete or identifiable 

package.

unstable part. The design of a part is considered to be unstable if its engineering, 

manufacturing, or performance characteristics (or those of the component for which it is a part) 

indicate that the required design objectives have not been achieved; major changes are 

contemplated to “input-output” or “form-fit-function” characteristics; and these changes would 

render the part obsolete and unusable in the present configuration.

wholesale. The highest level of organized DoD supply that procures, repairs, and maintains 

stocks to resupply the retail levels of supply. Synonymous with wholesale supply, wholesale 

level of supply, wholesale echelon, and national inventory.
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REFERENCES 45

REFERENCES

ASTM D3951, “Standard Practice for Commercial Packaging,” current edition1

International Standards for Phytosanitary Measures 15, “Regulation of Wood Packaging Material 

in International Trade,” current edition2

AMC-R 700-30/AFMC Instruction 20-101/MCO 4410.24/DLAR 4140.66, “Elimination of 

Duplication in the Management and Logistics Support of Interchangeable and Substitutable 

Items,” August 15, 1997

AR 700-15/NAVSUPINST 4030.28E/AFMAN 24-206/MCO 4030.33E/DLAR 4145.7, 

“Packaging of Materiel,” January 12, 20043

Code of Federal Regulations, Title 41

Defense Federal Acquisition Regulation Supplement, current edition

Defense Logistics Agency Cataloging Handbook H2, “Federal Supply Classification: Groups 

and Classes,” current edition

Defense Logistics Manual 4000.25-1, “Military Standard Requisitioning and Issue Procedures 

(MILSTRIP),” June 13, 20124

Defense Logistics Manual 4000.25, Volume 2, “Defense Logistics Management System: Supply 

Standards and Procedures,” June 13, 2012

Defense Standardization Program Office Standardization Directory 23, “Department of Defense 

Item Reduction Program,” January 5, 2007

Deputy Secretary of Defense Memorandum, “Establishment of the Office of the Under Secretary 

of Defense for Research and Engineering and the Office of the Under Secretary of Defense 

for Acquisition and Sustainment,” July 13, 2018

DoD Directive 2010.9, “Acquisition and Cross-Servicing Agreements,” April 28, 2003, as 

amended

DoD Directive 3025.18, “Defense Support of Civil Authorities (DSCA),” December 29, 2010, as 

amended

DoD Directive 5134.12, “Assistant Secretary of Defense for Logistics and Materiel Readiness 

(ASD(L&MR)),” May 25, 2000, as amended

DoD Directive 5230.25, “Withholding of Unclassified Technical Data From Public Disclosure,” 

November 6, 1984, as amended

DoD Government Furnished Property Operating Guide, June 2012

DoD Instruction 2030.08, “Implementation of Trade Security Controls (TSCs) for Transfers of 

DoD Personal Property to Parties Outside DoD Control,” February 19, 2015, as amended

 

1 ASTM International, formerly known as the American Society for Testing and Materials (ASTM), is a globally recognized leader in the 

development and delivery of international voluntary consensus standards. ASTM D3951 is available on the Internet at http://www.astm.org/. 

2 Available on the Internet at http://www.ispm15.com/ISPM15_Revised_2009.pdf

3 Available on the Internet at http://armypubs.army.mil/epubs/pdf/R700_15.PDF

4 Available on the internet at http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publications/dlm/dlm_pubs/
DoDM 4140.01, Volume 9, February 16, 2018

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REFERENCES 46

DoD Instruction 2040.02, “International Transfers of Technology, Articles, and Services,” 

March 27, 2014, as amended

DoD Instruction S-3325.04, “Implementation of the Foreign Materiel Program (FMP),” 

February 12, 2015

DoD Instruction 4140.01, “Supply Chain Materiel Management Policy,” December 14, 2011, as 

amended

DoD Instruction 4140.63, “Management of DoD Clothing and Textiles (Class II),” 

August 5, 2008, as amended

DoD Instruction 4140.67, “DoD Counterfeit Prevention Policy,” April 26, 2013, as amended

DoD Instruction 4151.19, “Serialized Item Management (SIM) for Life-Cycle Management of 

Materiel,” January 9, 2014, as amended

DoD Instruction 5200.39, “Critical Program Information (CPI) Identification and Protection 

within Research, Development, Test, and Evaluation (RDT&E), May 28, 2015, as amended

DoD Instruction 5200.44, “Protection of Mission Critical Functions to Achieve Trusted Systems 

and Networks (TSN),” November 5, 2012, as amended

DoD Instruction 8320.04, “Item Unique Identification (IUID) Standards for Tangible Personal 

Property,” September 3, 2015, as amended

DoD Manual 3025.01, Volume 1, “Defense Support of Civil Authorities: Overview,” 

August 11, 2016, as amended

DoD Manual 4160.28, Volume 1, “Defense Demilitarization: Program Administration,” 

June 7, 2011, as amended

DoD Manual 4140.65, “Issue, Use, and Disposal of Wood Packaging Material (WPM),” 

August 21, 2012

DoD Manual 8910.01, Volume 1, “DoD Information Collections Manual: Procedures for DoD 

Internal Information Collections,” June 30, 2014, as amended

DoD 7000.14-R, “Department of Defense Financial Management Regulations (FMRs),” dates 

vary by volume

Federal Acquisition Regulation, current edition

Federal Management Regulation, current edition

Military Standard 129, “Department of Defense Standard Practice: Military Marking for 

Shipment and Storage,” current edition

Military Standard 130, “Identification Marking of U.S. Military Property,” current edition

Military Standard 147, “Department of Defense Standard Practice: Palletized Unit Loads,” 

current edition

Military Standard 648, “Department of Defense Design Criteria Standard Specialized Shipping 

Containers,” April 10, 2008

Military Standard 961E, “Department of Defense Standard Practice: Defense and ProgramUnique Specifications Format and Content,” current edition

Military Standard 1904, “Test Method Standard Design and Test Requirements for Level A 

Ammunition Packaging,” March 9, 2016

Military Standard 2073-1, “Department of Defense Standard Practice for Military Packaging,” 

current edition
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REFERENCES 47

Military Standard 3028, “Department of Defense Interface Standard: Joint Modular Intermodal 

Container,” current edition

United States Code, Title 10

United States Code, Title 22

United States Code, Title 31

United States Code, Title 40

United States Code, Title 42