DEFENSE LOGISTICS AGENCY

DEFENSE PERSONNEL SUPPORT CENTER

2800 SOUTH 20TH STREET

PHILADELPHIA, PENNSYLVANIA 19145-5099

DPSCM 4155.7 

DPSC-HQP

 

10 July 96

FOREWORD

 (Supplementation is permitted at all levels.)

DPSC Manual 4155.7 is published to provide guidance to the Military 

Services in establishing uniform quality control and inspection 

programs within Defense Personnel Support Center Europe and Pacific and 

each storage facility to assure compliance with Defense Logistics 

Agency (DLA) policy concerning stock readiness of supplies.

This Manual will be maintained in a current status and reviewed 

biennially.

Users of this publication are encouraged to submit recommended 

changes and comments to improve the publication, through channels, to 

Directorate of Subsistence, ATTN: DPSC-H.

BY ORDER OF THE COMMANDER

2 Encl B. ARINSBERG 

1. Monthly Cyclic Chief, Administrative Support &

 Inspection Report (Sample) Base Supply Division

2. DD Form 1232 (Sample) Office of Base Support Services 

DISTRIBUTION

Special

HP, HR, HS, HFG, HXR, HXI

DPSC-KBAA/Library

DLA-MMLXQ

VETCOM
i

This DPSCH supersedes DPSCM 4155.7, 31 Jul 91.

* Denotes Changes

DPSCM 4155.7

TABLE OF COMTENTS

CHAPTER I - GENERAL INSTRUCTIONS

PARAGRAPH 

PAGE

I References 

I-1

II Purpose and Scope 

I-1 

III Responsibilities 

I-2

IV Objective of Surveillance 

I-2

V Warehouse Inspection Facilities and Inspection 

I-3 

 Equipment Requirements Medical Service Stamp 

VI Medical Service Stamp 

I-7

VII Inspection Priorities and Types of Sampling 

I-7

VIII Lot Content 

I-7

IX Serviceability Evaluation Techniques 

I-8

X Use of Laboratory Testing 

I-10

XI Samples for Evidence 

I-10

XII Suspected Violations of the Federal Food, Drug 

I-11

 and Cosmetic (FFD&C) Act

XIII Stock Handling Procedures, Sanitation Inspections, 

I-11

 and Verification of Storage Temperatures

XIV Shelf-Life Guidelines and Determinations 

I-12

CHAPTER II - DETAILED INSPECTION APPLICATIONS

I Introduction 

II-1

II Receipt Inspection 

II-1

III Warranty Inspection 

II-1
IV Cyclic Inspection 

II-2

V Reporting Cyclic Inspections 

II-5

VI Inspection Prior to Shipment 

II-7

VII Inspection of Carrier's Equipment 

II-8

VIII Condemned and Damaged Stocks 

II-8

IX Destructive Sampling 

II-9

X Special Instructions 

II-l0

XI Fresh Fruits and Vegetables (FF&V) 

II-11

 Table A - Master Table - Special 

II-12

 Inspection Level S-3

 Table B - Master Table - Special 

II-13

 Inspection Level S-4

 Table C - Master Table - General 

II-14

 Inspection Level I

 Table D - Master Table - General 

II-15

 Inspection Level II

 Table E - Deterioration Codes 

II-16

 Table F - Serviceability Standards 

II-17

iii

 

DPSCM 4155.7

 CHAPTER I

 GENERAL INSTRUCTIONS

1. REFERENCES.

 A. DoD Manual 4140.27, Identification, Control and Utilization of 

Shelf Life Items.

 B. DLAM 4145.12, Joint Service Manual For Storage and Materials 

Handling.
 C. TB MED 263/AFR 163-16, Veterinary Service, Identification of 

Inspected Foods.

 D. Military Handbook H-53, Quality and Reliability Assurance 

Handbook, Guide for Sampling Inspection.

 E. DLAM 4155.2, Quality Assurance Program Manual for Defense Supply 

Centers.

 F. DLAR 4140.55, Reporting of Item and Packaging Discrepancies.

 G. DLAR 4145.4, Care of Supplies in Storage, Inspection, Reporting, 

and Readiness.

 H. DLAR 4155.21, DLA Metrology and Calibration Program.

 I. DLAR 7500.1, Accountability and Responsibility for Government 

Property in the Possession of the Defense Logistics Agency.

J. AR 40-657/NAVSUPINST 4355.4/MCO P10110.31, Veterinary/Medical Food 

Inspection and Laboratory Service.

 K. DPSCM 4140.2, DPSC Perishable Subsistence Supply Operations 

Manual.

 L. DPSCM 4155.61, Subsistence Inspection Manual.

 M. DPSCM 4155.42, Subsistence Supply Point Quality Assurance 

Management.

 N. DPSCR 4500.7, Government Owned Perishable Subsistence Supplies 

Damaged in Transit.

 0. ASTM - ANSI/ASQCZ1.4-1993, American National Standard, Sampling 

Procedures and Tables for Inspection.

 P. MIL-STD-909, Sanitary Standards for Food Storage Facilities.

 Q. DPSC Master Solicitations for Perishable Subsistence.

 R. Master Item Identification List-MIIL (Perishables).

I-1

DPSCM 4155.7

II. PURPOSE AND SCOPE.
 A. The purpose of this Manual is to prescribe procedures for instorage quality control and inspection of perishable subsistence 

controlled by the Directorate of Subsistence (DPSC-H).

 B. This Manual is applicable to the Quality Assurance Specialists in 

each Commodity Business Unit (CBU's), (DPSC-H), Supply operations 

(DPSC-H), Contracting and Production (DPSC-H), Defense Subsistence 

Personnel Support Centers Pacific and Europe (DPSCP and DPSCE), Defense 

Subsistence Offices (DSO), and destination U.S. Army Veterinary Food 

Inspection elements having cognizance over DPSC-owned subsistence 

supplies received, stored and shipped from:

 1. Commercial and Government-owned refrigerated warehouses.

 2. Contractor's plants as Property Receipt Purchase (PRP).

III. RESPONSIBILITIES.

 

 A. The Chiefs of Quality Assurance Specialist (DPSC-H), Supply 

Operations (DPSC-H), Contracting and Production (DPSC-H), Commanders of 

DPSCE and DPSCP shall ensure that: 

 1. In-storage quality control and inspection program for 

perishable subsistence stored in Government and commercial refrigerated 

warehouses is established and monitored.

 2. The quality control and inspection program for perishable 

subsistence supplies received, stored and issued from Government and 

commercial refrigerated warehouses is accomplished with the optimum 

utilization of available resources.

 3. Controls are established for Quality Systems Management Visits 

(reference I.E) to monitor the methods of inspection as prescribed by 

this Manual and to evaluate the effectiveness of the DLA Quality and 

Reliability Assurance Program.

 4. Stock control records and procedures are reviewed to determine 

whether products are being warehoused and rotated in accordance with 

reference I.B. and warehouse service contract requirements as 

applicable.

B. The DSO Chief, as DPSC representative, is responsible for:

 1. Acting as Contracting Officer's Representative; monitoring the 

operation, and assuring compliance with terms of the warehouse service 

contract and agreements.

 

 2. Acting as the certifying official for the disposal of 

accountable products that have been condemned.

 

 3. The contract quality assurance functions for DSO purchases.

I-2
 

 

 

DPSCM 4155.7

C. Commanders of DPSCE and DPSCP, are authorized to issue necessary 

implementing/supplementing instructions. Any modification of policy 

will be coordinated with DPSC-H. 

D. The Quality Assurance Representatives (QAR) are responsible for 

supporting the DSO Chief and other DPSC elements in the performance of 

quality assurance functions as described in this Manual and other 

DPSC/DLA publications.

IV. OBJECTTVES OF SURVETLLANCE. The objectives of surveillance are 

to:

 1. Assure that supplies are maintained in a stock readiness 

condition at all times so they can be delivered to the customer in a 

serviceable condition.

 2. Maintain quality control for the supply point system.

 3. Provide data regarding storage conditions and keeping quality 

of food stocks.

 4. Provide feedback data to use in evaluating origin inspection 

criteria and procedures.

 5. Provide feedback data to the engineering support activity 

through the Technical Services Branch, Technical Operations, and 

Quality Assurance in applicable CBU,S for evaluation of Specification 

or other contractual requirements.

 6. Provide information concerning stated subsistence to 

activities within DPSC-H.

 

 7. Assure that the shelf-life criteria and operational guidelines 

of reference I.B. are used relative to troop issue perishable items.

V. WAREHOUSE INSPECTION FACILITIES AND INSPECTION EQUIPMENT 

REQUIREMENTS.

A. QARs at the commercial storage warehouses shall review the 

commercial warehouse service contract for the specific facilities 

required. Any discrepancy should be reported to the DSO Chief for 

corrective action, with information copies to the Quality Assurance 

Storage Support/Quality Audit Specialist (DPSC-H), DPSCE, or DPSCP, as 

applicable. Information copies shall also be sent to the U. S. Army 

Veterinary Command (VETCOM) or applicable medical command.
B. The following is a recommended listing of the inspection facility 

requirements and equipment applicable to both commercial and 

Government-owned cold storage warehouses. For Government-owned storage 

sites not under a service contract, these requirements may be adjusted 

by the DSO Chief with concurrence of the Quality Assurance Storage 

Support/Quality Audit SPECIALIST (DPSC-H), DPSCP, DPSCE, as 

appropriate, to suit the type of service performed DPSC-H, DPSCP or 

DPSCE will coordinate with the applicable major medical command 

veterinary staff.

 1. Room Size: Four hundred square feet (20x2O) without quality 

audit. Five hundred square feet (20x25) with quality audit (if 

applicable). If either of these rooms are partitioned in a storage 

room, the wall should be at least eight feet high, of permanent 

construction, with a ceiling.

I-3

DPSCM 4155.7

 2. Location: On or immediately adjacent to the receiving dock 

("immediately adjacent" is defined as on the same level and not more 

than 50 feet away).

 3. Door: Self-closing, capable of being locked, tight fitting, 

large enough for free movement of palletized loads and at least five 

feet wide.

 4. Temperature: Thermostatically controlled to maintain 

temperature in the inspection room between 40 and 50 degrees Fahrenheit 

and equipped with an independent reading thermometer. 

 5. Walls, Floors and Ceiling: Constructed of light colored, 

smooth, impervious materials which can be easily cleaned and sanitized. 

(Recommend that floors be coated with an approved non-skid sealant).

 6. Floor: Must be gradually sloped to a properly trapped and 

functional floor drain. (A floor drain near the center of the room is 

the preferred location).

 7. Lighting: Shielded daylight fluorescent bulbs to provide 100 

foot candles at table height (approximately 30 inches from the floor) 

throughout the room.

 8. Telephones: Two unrestricted local lines plus hold, intercom 

and DSN or FTS capabilities. In addition two additional DSN lines for 

computer and Fax capabilities. Extensions are to be provided in both 

the inspection office and the inspection room, also add a dedicated 

line for a computer modem.

 9. Candling: An adequate area for candling eggs if necessary.

10. Electrical Outlets: Without quality audit - at least six duplex 

receptacles (110V AC, 20 amp single phase, 60 HZ, 3-prong, grounded) 
plus two 22OV, 100 amp 60 HZ, grounded receptacles. With quality 

audit - at least eight 110V receptacles and three 220V receptacles as 

described above.

11. Sink: Commercial standard food service three compartment sink 

(each compartment approximating 24"L x 30"W x 15"D); constructed of 

corrosion-resistant material; two drainboards (approximating 36"L x 

30"D); hot (140 degree Fahrenheit minimum) and cold water supply 

routed through mixing valves to a single faucet (equipped with a 

standard hose coupling) and separate rinse/sprayer attachment; and an 

industrial strength garbage disposal (located in either end 

compartment).

NOTE: There should be a sufficient supply of hot water for cleaning 

procedures throughout the workday.

12. Cabinets: Lockable wall-mounted and/or undercounter shelved 

cabinets must be provided for storage of inspection equipment, 

utensils and supplies. Cabinets must be constructed of materials that 

are readily cleanable. Minimum dimensions will be 12'L x 2-1/2'D x 

3’H.

13. Scale: A standard commercial, 100 lb. minimum capacity, 600 

square inch platform, preferably waist hi4h, which reads in 1/4 lb. 

increments. An electronic digital scale is preferred but must be 

accurate to 0.01 lb. The scale must be equipped with necessary 

I-4

 

DPSCM 4155.7

test weights to verify accuracy. The scale will be state or local 

Government certified quarterly and the test weights certified annually 

at the expense of the contractor.

14. Control: Room must be securable and under veterinary control 

(i.e., the veterinary supervisor will determine scheduling if room is 

to be shared with the U.S. Department of Agriculture).

15. Ventilation: Mechanically controlled with sufficient capacity 

to prevent the accumulation of condensates, dust, molds, or odors. 

Direct venting hoods will be required for quality audit sites equipped 

with deep fat fryers.

 16. Cleaning: Janitorial services supplied daily or more often as 

needed.

 17. Trash: Two 30-gallon, easily sanitizable, covered waste 

receptacles, with liners.

 18. Maintenance: Room must be maintained at all times in a 

condition meeting the standards of MIL-STD-909.
 19. Labor: Labor and equipment to transport and collect receipt, 

surveillance and quality audit samples to and from inspection room will 

be provided by warehouse at no extra charge. Contractor labor will be 

required monthly to pick samples from stock, deliver to the QAR, and 

return to stock for the monthly cyclic inspection.

 20. Parking: Sufficient parking spaces for Government vehicles and 

employees must be provided.

 21. Office Space: Lockable office space of at least 60 square feet 

per authorized employee must be provided, with a minimum of 180 square 

feet in those facilities with three or fewer personnel authorized. At 

least six duplex 110V AC, 20 amp single phase, 60 HZ, three-prong 

grounded receptacles will be provided, and the facility will be 

adequately heated, air conditioned, ventilated, and lighted. Daily 

janitorial services and all necessary maintenance services will also be 

provided. Telephone service will include extensions in both the 

inspection office and the inspection room, with a minimum of two-line 

access and hold, intercom, and DSN or FTS capabilities.

NOTE: Partitions in storage rooms are not acceptable; joint usage of 

water and toilet facilities should be understood.

C. The following equipment should be provided by the U.S. Army 

Veterinary Food Inspection element:

 1. Balance, Trip, Lab, Dbl, 6670-00-401-7195.

 2. Beaker, 4,000 ML, FSC 6640.

 3. Calculator, Electronic, w/Printer, Nonstandard.

 4 Camera, Still Picture, SX-70, 6720-00-500-6968.

 5. Can Opener, Mounted, Mechanical, Table Style, 7330-00-204-3151, 

and/or Wall Style, 7330-00-251-1515.

 

 I-5

 DPSCM 4155.7

 

 6. Flashlight, Right Angle, FSC 6230.

 7. Fry Pan, Electric, Nonstandard.

 8. Gauge, Food Blemish, Veterinary, Plastic,6695-00-409-9808.

 9. Hot Plate, Electric, 1200-1500 Watts, 120 Volt, 7310-00-782-

0005 (not required if oven with burners is available).

 10. Microwave, Nonstandard (not required if oven with burners is 

available).

 11. Knife, Boning, 7340-00-223-7765.

 12. Knife, Cook's, 10-inch, 7340-00-205-3335.

 13. Lamp, High-Intensity, 6550-00-428-7010.

 14. Magnification Lens, 6650-00-550-6111 and/or 6550-00-252-6250.

 15. Metal Sieve with Catch Pan (USA Testing Sieve, A.S.T.M.-9450 E11, Specification Sizes No. 8 and 20).
 16. Opener, Crate, Double-faced Hammerhead, 9" long, Size 11, 5120-

00-809-9450.

 17. Oven (conventional), with Burners (not required if microwave 

and hot plate are available).

 18. Pan, Baking and Roasting, 19-7/8" x 17-3/8" x 7", with Cover, 

7330-00-263-8504.

 19. Pliers, Lineman's 8", Plain Handles, 5120-00-756-1156.

 20. Pot, Cooking, Aluminum, 14 qt, 7330-00-205-4146.

 21. Refrigerator, Mechanical, 120 Volt.

 22. Ruler, Machinist's Steel Rule; graduated to 1/8", 1/16", 1/32", 

and 1/64", 12" long, 5220-00-234-5224.

 23. Scale, 10-12 lb. capacity, over/under, graduated to 1/16 of a 

pound, Nonstandard.

 24. Shears, Metal, 10" cut, 5110-00-221-1087.

 25. Spatula,, Stainless Steel, 14", 6330-00-684-8740.

 26. Spoon, Plain Bowl, Basting, 7340-00-240-7080.

 27. Stone Assembly, Sharpening, FSC 5345.

 28. Storage Cabinet, 2 Door, 7125-00-641-5436 (not required if 

adequate built-in storage cabinets are available).

 29. Strainer, Pot, 7330-00-656-0879.

 30. Table, Food Preparation, Crescent Steel with Shelf, 36" x 72" x 

30", 7330-00-269-9231 (not required when adequate inspection counter 

space is available).

 31. Thermometer, Self-indicating, Mercury, 6685-00-444-5000.

 32. Test Weight Set, 1/2 oz., 1 oz., 2 x 1 lb., 5 lb., 25 lb., x 50 

lb., Nonstandard.

 33. Timer # Interval, 115V, 6645-00-089-6156.

 34. Tong, Food Serving, 121, 7330-00-616-0997.

 35. Trays, Service, Plastic Laminated, FSC 7350.

 36. Weight Set, 0.1 Gram through 50 Grams (must be calibrated 

annually).

 37. Miscellaneous - spoons, forks, knives, towels, paper cups, etc.

 38. Individual Items of Issue:

 a. Knife, Pocket, FSC 5110.

 b. Thermometer, Self-indicating, Bi-Metallic (Baby Dial), 

6685-00-444-5000.

 39. Analyzing Kit, Meat Fat Content, 6695-00-926-4502, with 

Nonstandard Hobart Replacement Parts.

 40. Voltage Line Monitor, 100-140 Volt Range, Nonstandard.

 41. Comparator, Color, Hydrogen ION Food Testing, Chlorophenal Red, 

with Carrying Case, 6630-00-806-6100.

I-6

 

DPSCM 4155.7

42. Deep Fat Fryer with minimum 14 lb. Fat Capacity, 120 Volt, 1800 

Watts.
43. Egg Inspection Set, 6546-00-805-8700 (required only if 

receiving/storing eggs).

44. Gauge, Fruit & Vegetable Sizing, Aluminum Alloy, 6695-00-762-

5930.

45. Rubber Styrene Slicing Board, 18" x 24" x 3⁄4", 7330-00-900-9861.

46. Saw, Meat Cutting, 24" Butcher Saw, 7330-00-224-9180 (with 

blades - 7330-00-243-4851).

 47. Stirring Bar Set, Magnetic, 6640-00-926-1260.

 48. Vegetable Inspection Table, Stainless Steel, Nonstandard or 

Local Construction.

49. Thermometer, Self-indicating, Bi-Metallic (Baby Dial) 40 F to 

120 F, Nonstandard.

 50. Freezer Coats and Pants.

 D. All test measurement and diagnostic equipment (TMDE) utilized in 

inspection (examinations and tests) shall be calibrated in accordance 

with the policies established by reference I.H.

 E. The U. S. Army Veterinary Food Inspection element is also 

responsible for providing administrative office furniture and 

equipment.

VI. Medical Service STAMP. The DoD Complete Inspection Approval 

Medical Service Stamp will be used in accordance with guidelines in 

reference I.C.

VII. INSPECTION PRIORITIES AND TYPES OF SAMPLING.

 

 A. The subsistence inspection program will be continuous to include 

receipt, warranty, cyclic, prior to shipment inspections, and Prime 

Vendor. The priority of inspections are: (1) receipt,(2) special, (3) 

warranty, (4) surveillance, and (5) prior to shipment, and Prime 

Vendor. Items having oldest date of pack; items highly susceptible to 

rapid deterioration, and items containing deficiencies that require 

other than normal supply action will have inspection priority over 

other items.

 B. Statistical sampling inspection will be performed in accordance 

with the instructions prescribed herein. A modified method of sample 

selection may be used provided the selected samples are representative 

of the lot when supplies are warehoused in such a manner as to render 

true random selection of samples impractical or economically 

prohibitive. Additional sampling should be performed if product has 

been subjected to undue stress.

 

 C. One hundred percent inspection will be performed at the request 

of the responsible contract quality assurance office, and/or when 

sampling inspection results indicate it is necessary, provided it is 

economically feasible and the personnel and equipment are available.

VIII. LOT CONTENT.

 A. A warehouse lot is a collection or grouping of units representing 

one item of product received and warehoused by the cold storage 
facility as one line item. It may contain one or more contractor's 

lots. Upon receipt the warehouse will placard all cases received with 

warehouse lot numbers.

I-7

DPSCM 4155.7

 B. A contractor's lot is the collection or grouping of units of a 

specific product based on the same stock number, package size, 

contractor, contract number, date of pack, and quality and storage 

record.

IX. SERVICEABILITY EVALAUTION TECHNIQUES

 

A. Serviceability is defined as an items suitability for its intended 

purpose. Inspection for serviceability involves an examination of 

several randomly selected or representatively selected shipping 

containers in which the overall contents or units of product within are 

observed and a determination is made as to the condition of the product 

for intended use.

B. The use of Serviceability Quality Levels (SQL), accept and reject 

numbers, and critical, major, and minor defects are not applicable to 

surveillance inspection of perishable subsistence; however, Acceptable 

Quality Levels (AQL) are necessary for warranty inspections. When 

subsistence is Government-owned awaiting issue, a more general form of 

inspection is sufficient to monitor serviceability on a cyclic basis. 

It is, therefore, important that in the course of surveillance 

inspection, the QAR uses good judgment and consults with experienced 

personnel, when necessary, regarding the observing and reporting of 

any deficiencies found when determining a lot to be serviceable, 

distressed, or unfit for issue.

 C. Table A, Inspection Level S-3, will be used for the initial level 

of surveillance inspection, the lot size being expressed as the number 

of shipping cases in the lot, and the sample unit being a shipping 

case of product. During inspection, the entire contents of the sample 

cases will be inspected to determine if the product is suitable for 

issue, exhibits evidence of stress, or is unfit for intended use. 

Table A also indicates A minimum number of individual packages or 

pieces of product to be sampled for nondestructive open package 

inspection. Whenever possible, samples selected for nondestructive 

open package inspection will be carefully-and cleanly opened, 

examined, and then reseal6d by tape, or other adequate means so that 

the product can be placed back into the sample case and be used by the 

customer. Those samples that cannot be resealed and utilized, such as 

cans or resale products, will be sampled and handled in accordance 

with instructions in Chapter II, paragraph IX.

 D. Deficiencies found as a result of surveillance inspection will be 

reported by such descriptive, quantitative terminology as slight 
dehydration, two percent browning, moderate off flavor, strong 

objectionable odor, ten percent freezer burn, five out of 13 samples 

dirty, etc. Tables E and F list those defects most likely to be 

encountered during inspection of the various classes of subsistence. 

This listing is by no means meant to indicate that these are the only 

defects that may be found. Any other unlisted defects should 

definitely be noted and considered when determining the serviceability 

of a lot.

 E. In addition to describing the nature and extent of the defects 

found, the QAR must report the suitability for issue of the 

subsistence inspected by using the terms Normal Issue, Priority Issue, 

Condemnation or Hold which are defined in Chapter II, subparagraph 

V.A.

I-8

 

DPSCM 4155.7

 F. True random selection of sample cases for the purpose of 

surveillance inspection, should be used if at all possible but, may not 

be practical, especially when the time and manpower required to break 

down a stack location is considered. Instead, samples should be drawn 

so as to be representative of the lot, paying more attention to 

obtaining some of the samples from possible areas of storage stress, 

such as in contact with warehouse walls, near the ceiling, areas close 

to cooling coils and doors, etc. If at any time a more detailed or 

closer inspection is necessary, the QAR may increase the sample size by 

using Tables B, C, or D.

 G. An example of a surveillance inspection follows which will further 

illustrate the techniques involved: A lot consisting of 430 shipping 

cases of frozen mixed vegetables (each case containing 12 packages of 

product) are to be inspected for a cyclic inspection. Using Table A, 

Inspection Level S-3, as the initial level of inspection, the QAR 

determines that for a unit pack of 12 packages per case, three cases 

are to be inspected. He also notes that a minimum of nine individual 

packages from among the three cases of the vegetables are to be 

selected for nondestructive open package inspection. The QAR observes 

that this particular lot of subsistence is stored adjacent to a freezer 

door which is heavily used. He, therefore, obtains one of his three 

cases from a location nearest the door since these cases may possibly 

be stressed by fluctuating temperatures. The QAR chooses a second case 

from the top of the pallet stack and a third case from another area of 

the stack. The QAR inspects the entire contents of these cases and 

finds that there are no problems associated with the packing and 

packaging. The QAR then selects three packages from each case, 

examines these individual packages consulting Tables E and F for the 

defects most likely to be found, and notes a small amount of 

dehydration and slight discoloration. The packages selected from the 

case obtained near the doorway show no adverse storage stress. The 
case, however, is dirty due to dust created by traffic through the 

doorway, but the packing protection offered by the case is adequate and 

the dirty condition does not affect the product within. (Note that this 

defect is not listed under the deterioration codes for frozen fruits 

and vegetables, Table F.) The QAR then carefully reseals and replaces 

the nine sample packages and reports his findings as "slight 

dehydration with accompanying slight discoloration and several dirty 

cases". His recommendation as to the serviceability of the lot is 

"Priority Issue" due to the dehydration and discoloration. Followinghis inspection, the QAR notifies the warehouse representative that the 

dirty cases must be cleaned. Incidental to his inspection, the QAR 

finds a corner case that has been torn open by a forklift. He inspects 

its contents and finds the product serviceable. He then notifies the 

storage facility to repair/recoup the damaged case.

X. USE OF LABORATORY TESTING

A. Requests for testing of supplies must be controlled to prevent 

unnecessary testing. Food supplies that are overaged, excess returns, 

or determined to be unsuitable for issue, intended purpose, or human 

consumption will not be routinely submitted for laboratory testing when 

serviceability can be determined by local testing or sensory 

examination by the QAR. When the condition of subsistence is 

questionable and requires laboratory testing, QARs at CONUS 

installations will coordinate testing through the Quality Assurance 

Storage Support/Quality Audit Specialist (DPSC-H)/DPSCP, as applicable. 

Overseas QARs will coordinate testing with their supporting area 

medical laboratory and applicable DPSC contract quality assurance 

function.

I-9

DPSCM 4155.7

 B. Samples from Government-owned stocks will be submitted to the 

applicable laboratory (the supporting Army Medical Laboratory for 

CONUS installations and the supporting Area Medical Center Laboratory 

for overseas installations) in accordance with DPSCM 4155.6, Subsection 

207.1.

 C. Shipments of food supplies received directly from acquisition 

sources where inspection and acceptance is at origin or shipments of 

subsistence accompanied by a Certificate of Conformance (CoC) will not 

be routinely laboratory tested unless specified in DPSCM 4155.6, 

Subsection 207.5, or requested by the responsible contract quality 

assurance function as a result of possible nonconformances for 

analytical or microbiological requirements.

 D. When samples are to be submitted to the laboratory, three units 

of the suspected abnormal product and three units of normal appearing 

product will be randomly selected from the lot unless otherwise 

directed by the responsible contract quality assurance function. 
Samples will be labeled to show complete contractual information 

including nomenclature, stock number, contract number, contractor's 

name and address, storage facility's lot number, contractor's lot 

number, date of pack, type of pack and any other necessary additional 

information. The samples will also be marked to identify abnormal from 

normal units. Samples will be properly prepared for shipment to 

prevent damage or deterioration.

XI. SAMPLES FOR EVIDENCE. The receipt, sampling and testing of 

subsistence held for evidence suspected of being contaminated, 

adulterated, deteriorated, or nonconforming will be as directed in 

DPSCM 4155.6, Subsection 207.10, in order to establish and protect the 

integrity of evidence for use in litigation.

XII. SUSPECTED VIOLATIONS OF THE FEDERAL FOOD, DRUG AND COSMETIC 

(FFD&C) ACT.

 A. Suspected breaches of the FFD&C Act shall be reported in 

accordance with DPSCM 4155.6, Subsection 212.6. The responsible 

Contract quality assurance function shall be notified immediately. The 

suspect items will continue to be scheduled for cyclic inspections 

after the report has been submitted unless directed otherwise by the 

responsible contract quality assurance function.

 B. The responsible Quality Assurance Specialist shall advise the 

Chief, DPSC-H, DPSCP or DPSCE, as applicable, regarding any matters of 

concern to other federal agencies; requests by other federal agencies 

for samples of food supplies; requests for placement of stock in a hold 

status, and any other significant actions or status change.

 C. QARs shall honor written requests by other federal agencies for 

samples after first coordinating with the Accountable officer. Stocks 

placed in hold will be properly placard and identified by veterinary 

food inspection personnel to ensure they are not shipped.

XIV. SHELF-LIFE GUIDELINES AND DETERMTNATIOM..

 A. The recommended storage, temperature, and humidity data in 

reference I.B. are 

1-10

 

DPSCM 4155.7

not intended to denote the exact storage life and conditions, but 

rather the average storage life under ideal conditions. In determining 

the storage life, the age of items other than fresh produce is computed 

using the month followin4 the Date of Pack (the month of manufacture is 

not counted).
XIII. STOCK HANDLING PROCEDURES, SANITATION INSPECTIONS, AND 

VERIFTCAITON OF STORAGE TEMPERATURES.

 A. Sanitary inspections will be conducted by the responsible U.S. 

Army veterinary 

medical activity in accordance with reference I.J. using MIL-STD-909. 

In addition, 

QARs assigned to DPSC storage locations will continuously monitor all 

procedures and practices which might have an effect on the quality 

and/or condition of the products received, stored and shipped at the 

supply point. QARs must be alert to any practices or circumstances 

contrary to efficient and proper handling of subsistence while in 

storage such as temperature, stacking, air circulation, movement and 

handling in non-refrigerated areas, unloading and loading procedures, 

and any other improper storage practices. In order to observe these 

abuses, potentially lost lots, and/or damaged product, a daily walkthrough inspection will be conducted. HSC Form 2,(Sanitary Inspection 

Report) will be prepared and provided to the DSO Chief once a week 

unless immediate corrections are required. File copies of HSC Form 2 

shall be maintained by the QARS. If necessary, as in the case of a 

continuing or repeated adverse situation, a special written report will 

be forwarded to the DSO Chief and DPSC-H, DPSCP or DPSCE, as 

applicable. HSC Form 2 may be used to report packing and packaging 

deficiencies, warehousing discrepancies, improper storage methods, 

sanitation problems, inadequate temperature and humidity, erroneous 

lotting, rough handling procedures, etc. An information copy of the 

quarterly inspection report will be forwarded to DPSC-H, DPSCP or 

DPSCE, as applicable, and the applicable Major Medical Command 

Veterinary Office when the rating score for the facility inspected is 

below 90. The QAR will also report to the Military Liaison Function 

(DPSC-H) or DPSCP, as applicable, any withdrawal of USDA Sanitary 

Approval of Contracted Facilities.

B. The responsible Quality Assurance Representative shall advise 

DPSC-H, DPSCP or DPSCE, as applicable, regarding any matters of concern 

"to other federal agencies"; requests by other federal agencies for 

samples of food supplies; requests by other federal agencies for 

placement of stock in a hold status, and any other significant actions 

or status change.

 C. Surveillance inspection of facilities and operations will be 

scheduled and conducted concurrently with the sanitary inspection. The 

U.S. Army veterinary activity representative conducting the inspection 

will also complete the checklist of MIL-STD 909 (Surveillance 

Inspection of Facilities and Operations)and HSC Form 2 (Sanitary 

Inspection Report). The original of the report will be retained by the 

inspection agency. One copy of each report will be provided to the DSO 

Chief; the contractor, if applicable, and the Storage Support Function, 

Quality Assurance Storage Support/Quality Audit Specialist, AND DPSCHRS. One copy will also be provided to DPSCE for those facilities in 

their area of responsibility.

 D. The contractor is required to maintain a permanent record of all 

storage temperatures and required humidities by use of automatic 
recording devices. These recording devices shall be maintained and 

6alibrated in accordance with the 

I-11

DPSCM 4155.7

manufacturer's recommendation. They must also be state or local 

Government certified semi-annually. The records shall be maintained 

for the entire time any lot is in storage and three months thereafter. 

The records shall be made available for immediate review upon the 

request of any Government representative. Once each week, on a random, 

unscheduled basis, the QAR will verify that the temperatures being 

maintained at the storage facility are in accordance with storage 

temperatures prescribed by the warehouse service contract, local 

arrangements, or DLAM 4145.12, as applicable. This shall be 

accomplished by physically measuring the temperature with a calibrated 

thermometer. The DSO Chief will be provided with a copy of the results 

upon completion of the verification inspection. Appropriate records 

will be maintained by QAR's. Any discrepancies will be reported to the 

DSO Chief, DPSC-H, DPSCP or DPSCE, as appropriate.
I-12

DPSCM 4155.7

CHAPTER II

 DETAILED INSPECTION APPLICATIONS

I. INTRODUCTION. This Chapter should be completely reviewed since the 

different applications relate to each other.

II. RECEIPT INSPECTION. Incoming items from any source will be 

inspected immediately upon receipt. When items are received direct 

from acquisition sources (contractors or vendors), inspection 

procedures shall be in accordance with Joint Receipt Inspection Manual. 

Results of the receipt inspection shall provide the initial data for 

the historical record. Historical records are files maintained of all 

inspections performed on warehouse stocks. Records will be maintained 

and disposed of in accordance with applicable filing requirements. 

Subsistence received from other supply points shall be inspected in 

accordance with the Joint Receipt Inspection Manual. Returns from 

posts, stations or bases will be inspected for condition and identity 

using either Table B, Inspection Level S-4, or 100% inspection, as 

applicable. The veterinary food inspection personnel will advise the 

DSO Chief when damaged Government-owned stocks are detected upon 

receipt. The DSO Chief will report damages and discrepancies to the 

Transportation Office in accordance with reference I.O. Receipt of 

nonconforming supplies will be reported in accordance with DPSCM 

4155.6, Subsection 209.1. 

III. WARRANTY INSPECTION. Subsistence contracts, except for fresh 

fruits and vegetables, eggs, milk, and milk products, require that the 

contractor warrants for four months (120 days) after receipt of 

supplies at destination (unless otherwise specified by the contract), 

that the supplies furnished will be free from defects in material and 

workmanship and will conform to all contract requirements. 

Compliance/noncompliance with this provision is determined by means of 

warranty inspections conducted by the QAR at destination. Any 

inspection, including regular cyclic inspections conducted within this 

warranty period, is considered a warranty inspection. If, however, 

during this warranty period the results of any of these inspections 

show excessive deterioration, and/or if the stocks are determined to be 

unserviceable by the QAR, then an inspection will be immediately made 

using the end item inspection criteria (for only those defects found) 

cited in the contract. This inspection will constitute the official 

warranty inspection and all nonconformances found will be immediately 

reported. Except as provided in DPSCM 4155.6, Subsection 207.5, for 
items under destination verification testing, if a nonconformance is 

found at time of receipt, inspection results will be reported promptly 

to the contract quality assurance function of the applicable 

acquisition office for disposition. If a warrantable nonconformance is 

found on a product already in storage, the applicable contract quality 

assurance function Will be immediately notified of inspecti6h findings. 

A DD Form 1232 recommending warranty action will be furnished which 

completely describes the nonconformance. The DD Form 1232 will be 

promptly forwarded to the applicable contract quality assurance 

function. The QAR must be cautioned that nonconformances or 

unserviceability resulting from mishandling by the Government or 

commercial warehouse are NOT subject to contractors warranty.

IV. CYCLIC INSPECTION.

 A. Scheduling of cyclic inspections will be accomplished by the 

Supply Operations 

II-1

 

 

DPSCM 4155.7

(DPSC-H) or the applicable DPSC. This schedule, in the form of a 

mechanized Automated Data Processing (ADP) listing, will be provided to 

the QAR of the supply point monthly. The ADP listing will be 

transmitted to each DSO on the first Monday of each month. The DSO 

will provide the supply point QAR with two copies of the schedule. 

This list, applicable to foods held in storage over one month, will 

include the name and address of the storage facility and a list of 

items to be inspected as identified by the warehouse lot number, date 

of receipt, date of pack, and number of cases in the lot (see Enclosure 

1).

B. Based on the type of subsistence item, cyclic inspections are 

scheduled on a one month, two month, or three month cycle and are 

assigned code numbers 1, 2, and 4 respectively for computer programming 

purposes. Inspection cycles are based on the date of receipt. If any 

one month cyclic item is received during the same month in which it was 

packed, inspection will be performed on receipt and again during the 

following month. Example: An item packed in January, received on 

January 7, will be inspected on receipt and again during February 

(first cyclic inspection). If an item is received during the month the 

first cyclic inspection is due, the receipt inspection will also 

constitute the first cyclic inspection for that item. Example: A two 

month cyclic item packed in January, but received in March, will be 

inspected on receipt only. This inspection will also serve as the 

first cyclic inspection. The next cyclic inspection will be performed 

during April.

 1. One Month Cycle (Code 1). Items which are susceptible to 

accelerated deterioration and have a recommended storage life of two 
months or less, are scheduled for inspection during the calendar month 

in which the one month cycle ends (based on date of pack) and every 

month thereafter. The minimum level of inspection shall be Table A, 

Inspection Level S-3.

 2. Two Month Cycle (Code 2). Items which have a recommended 

storage life of more than two 'Months, but less than six months, are 

scheduled for inspection during the calendar month in which the two 

month cycle ends (based on date of pack) and every month thereafter. 

The minimum level of inspection shall be Table A, Inspection Level S-3.

3. Three Month Cycle (Code 4). Items which have a recommended 

storage life of six months or more are scheduled for first inspection 

within the 120 day warranty period, every three months until the item 

becomes overaged, and every month thereafter. However, a three month 

inspection cycle may be utilized for overaged stock if condition and 

estimated remaining shelf-life warrant, as determined by veterinary 

food inspection personnel. The minimum level of inspection shall be 

Table A, Inspection Level S-3.

 4. Highly perishable chilled foods in storage subject to very rapid 

deterioration will be inspected daily to determine condition and 

remaining storage life. Highly perishable items require a closer 

degree of scrutiny during the daily inspection. If deterioration is 

noted, a detailed inspection will be performed to determine the extent 

of deterioration and the effect on storage life. Findings will be 

reported to the DSO for action (see paragraph XI, Fresh Fruits and 

Vegetables (FF&V)). 

C. Perishable items on hold are identified by an alpha or numeric code 

on the ADP 

II-2

DPSCM 4155.7

listing under heading "Freeze Code". The numeric characters indicate a 

temporary suspension from issue to resolve supply imbalances or make 

stock accounting adjustments. These code numbers are 2, 4, 5, 6, 7, 8, 

and 9 depending on the nature of the stock adjustment. Alpha 

characters denote the various holds from issue that are a concern to 

the veterinary food inspection personnel. These codes are:

**New Freeze Code Definition 

Old Freeze Code

 A Wall to wall inventory 

A
 B Special inventory 

S

 C Freeze due to denial 

4

 D Freeze due to receipt 

9

 for Europe

 E Accounting adj pending 

5

 F IM assigned to force 

2

 issue latest DOP

 G Adj action pending 

4

 Zero balance

 K Denial due to none

 reclassification of assets 

none 

 M To control overaged or 

8

 distressed lots for

 merchandising

 H Condemned product 

H

 J Product on hold for 

J

 testing

 L Product on Litigation 

L/W

 or Warranty hold

 X Product on Medical hold 

M

The following guidelines are to be used when inspecting 'hold" coded 

items:

 1. Items on hold for inventory adjustments and imbalances, 

identified by codes 2, 4, 5, 6, 7, and 8, will continue to receive 

normal routine inspection.

II-3 
 

DPSCM 4155.7

 2. Items on hold for laboratory testing (Code J) will not be 

inspected unless by specific request of the applicable contract quality 

assurance function. If the results of laboratory tests are conforming, 

the stocks will be immediately inspected for serviceability prior to 

release for issue. If the laboratory tests indicate a warrantable 

nonconformance, the stocks will remain on hold and DPSC will be 

notified at once so the code can be changed from J to W.

 

 3. Items under litigation, medical hold, or warranty, coded L, M, 

or W, will not be inspected unless by specific request of the 

applicable contract quality assurance function. Lot integrity and 

identity must be maintained on this material. ADP reports will be 

annotated with a verified case count and the term "HOLD" will be 

entered in the column "Condition of Product" (see paragraph V).

 

 4. The veterinary food inspection personnel will scan the ADP 

listing and annotate on the report any omitted or incorrect alpha 

codes. Veterinary food inspection personnel will not attempt to 

interpret, change, or correct any of the numeric codes.

D. To obtain the sample size for cyclic inspections, the initial level 

of inspection will be Table A, Inspection Level S-3. At the discretion 

of the QAR, when a larger number of sample units are necessary to 

determine the serviceability of an item, the sampling plans provided in 

Tables B, C, and D may . be used. In addition, the cycles of 

inspection as described in subparagraph IV.B. may be shortened at the 

option of the QAR when it becomes necessary to further monitor the 

serviceability of any item due to items that have exceeded their 

recommended storage times, stocks showing evidence of premature 

deterioration, and supplies subject to temperature variations that 

might cause product quality deterioration.

 E. Condiments that have exceeded their expiration date or 

inspect/test dates, will be inspected to determine suitability for 

continued use and, if warranted, expiration date or inspect/test date 

will be extended by a time interval (two, three or six months) 

determined to be adequate as a result of inspection findings. In 

addition, each stack will be placard to indicate that the required 

markings must be added to each exterior container prior to shipment to 

customers.

 F. Shelf Life extension for Naval operations will be extended by a 

time interval not to exceed 9 months after determination of suitability 

and wholesomeness by responsible Veterinary/Medical personnel.

V. REPORTING CYCLIC INSPECTIONS.

 A. The QAR will annotate the ADP listing in the appropriate column 

provided for each item inspected to show the count or number of 

shipping containers in the lot at the time of inspection based on 

warehouse inventory records or current Daily Inventory Status Report 
(DISR) for the purpose of establishing a realistic sample size (QAR 

will indicate correct count if different from the count shown on the 

ADP listing). The QAR will indicate the number of units sampled and 

give a description of product and container conditions as excellent, 

good, slight dehydration, freezer burn, damaged cases, moldy cartons, 

torn boxes, etc. Tables E and F list those defects most likely to be 

found during inspection of the various classes of subsistence. This 

listing is by no means meant to indicate that these are the 

II-4

DPSCM 4155.7

only defects that may be found. Any other unlisted defects must be 

noted on the ADP

listing. The deterioration codes in Tables E and F are used for 

reference purposes only. These codes are MT to be annotated on the ADP 

listing. QAR will 

telephonically inform the Quality Assurance Element for Supply 

Operations in order to inform the items managers of items that are 

determined necessary for condemnation or priority issue. In addition, 

the QAR will indicate in the column for inspector's comments the 

serviceability of the lot by using the terms below (e.g., NI or Normal 

Issue, as preferred by the QAR):

1. NORMAL ISSUE (NI) for serviceable lots.

2. PRIORITY ISSUE (PI) for lots requiring issue as soon as possible 

due to decrease in the level of serviceability. 

3. CONDEMNATION (C) for unserviceable stocks that should be 

recommended for destruction as unfit for human consumption :

 4. HOLD (H) for those lots temporarily suspended from issue as a 

result of litigation or other special actions and requests.

 5. NIS for those lots found not in stock based on warehouse records 

or current DISR.

 6. Items that are on the records, but cannot be found in the 

warehouse, will be described as - Records show cases but warehouse 

cannot locate (NIL).

B. QARs will be alert concerning supplies that have been previously 

omitted from ADP listings or missed during past cyclic inspections. 

It is likely that these items may have been dropped from the storage, 

DPSC records. These supplies may be identified by noting the date of 

receipt contract-number, date of inspection stamp, or by the warehouse 

lot identification number. Also, those lots consisting of small 

quantities of more than one item NSN due to improper warehouse 

procedures may be suspect. When such lots are found by conducting 

walk-through inspections of stored stock, appropriate inspection shall 

be performed to determine condition and the results reported to the 
DSO. The ADP listing will be annotated with the condition and 

description of the material.

C. After the inspection is completed, the OAR NCOIC will sign and 

date the ADP listing in the spaces provided on the last page of the 

form. The accountable officer's signature block will remain blank. 

The reverse side of the last page of the listing may be used for 

reporting any additional comments or observations. A summary of items 

on the ADP listing that are recommended for priority issue, 

condemnation, or items on hold will be annotated on M Form 1232 and 

faxed to DPSC-H (applicable CBU's).

D. The ADP listing will be returned promptly to the requesting 

applicable CBU for review of findings and comments. Coordination of 

the listing within supply elements will be in accordance with local 

procedures. Listings being returned to applicable CBU from CONUS 

supply points must be mailed so as to arrive at DPSC no later than 25 

days after the date of the report. (The report date appears on the 

first line of each page.) Return the original and ONE copies of the 

ADP listing to DPSC. Reports returned to 

II-5

 

DPSCM 4155.7

DPSC-H (applicable CGU), from DPSCE supply points will be mailed as 

soon as possible after all the it am! listed have been inspected. 

DPSCP will establish their “due” dates and procedures. Extension for 

completion of ADP Listings will be granted on a case basis. Extension 

may be granted for the following:

 a. Non-receipt of ADP

 b. Wall to Wall inventory

 c. Special inventory

 d. Special operations

All extensions will be the responsibility of the Quality Assurance 

Element (DPSC-H).

E. Appropriate action will be taken by the Inventory Management 

Section, Perishable Branch (DPSC-H, APPLICABLE CBU)/DPSCP to-manage 

subsistence items in accordance with conditions reported. The primary 

value of surveillance information generated through cyclic inspections 

is in proper management of both normal and distressed items for 

maximum utilization of assets.

F. Issuable stocks will not be suspended from shipment just to 

perform routine cyclic inspections.

VI. INSPECTION PRIOR TO SHIPMENT
 A. The surveillance inspection program is designed to assure stocks 

are maintained in a ready-for-issue condition at all times. ordinarily 

this prevents a need to perform product inspections after stocks have 

been selected for shipment, thus avoiding confusion and interference in 

the shipping assembly area. Every effort will be made by shipping and 

inspection personnel to assure that only serviceable supplies are 

shipped. QARs will monitor outbound shipments to assure that stocks 

are handled properly so that thawing or abuse is eliminated; van or 

truck temperatures are satisfactory; loading procedures are adequate to 

prevent product damage, and damaged supplies are not shipped. If in 

the event the QAR should observe during outbound shipment that the 

storage facility appears to be utilizing improper stock rotation by not 

shipping the oldest date of pack of an item, notify the DSO 

immediately. If it is also observed during outbound inspection that 

any lots do not agree with the lots shown on the shipping documents, 

the observation should be reported immediately to the DSO.

 B. Upon completion of loading of the carrier, the QAR will stamp the 

reverse side of DPSC Form 2005-2 which indicates to the receiving 

installation that the supplies have been inspected prior to shipment. 

The following statement will appear after the last item listed on DPSC 

Form 2005-2 (Standard Use Multi Requisitioning Shipping) of the 

appropriate shipment:

All items have been inspected on a regular cyclic basis and found to be 

fully serviceable. Additionally, all over-age items have been 

inspected within the past 30 days and found fully serviceable except as 

follows:____________________________. 

DSO Chief was provided detailed results.

NOTE: QARs will list the items displaying deterioration above 

acceptable tolerances (see subparagraph VI.B. above), but will not 

indicate the amount/percent. This 

II-6

DPSCM 4155.7

information will be provided to the DSO Chief only, allowing the DSO to 

evaluate any audit requests.

 C. Cases of troop issue individual serving size packaged items, 

e.g., mustard, catsup, jellies, relish, syrup, salad dressing, peanut 

butter, etc., are marked with a date of pack. If at time of shipment 

less than three months remain before the inspect/test date is reached, 

the QAR will inspect the product and if the item is considered to be 

serviceable for an extended period of time, the QAR will estimate a new 

inspect/test date, based on the .inspection findings, which will be 

marked on the cases prior to shipment. A request for remarking will be 

made to the cold storage activity through the DSO. Funding for such 

additional labor is provided in the warehouse service contract.

 D. Troop issue perishable subsistence items selected for export 

shipment should have at least 90 days of shelf-life remaining when 
received by the consignee. Items with 60 days or less of established 

shelf-life will be handled as exception items. These items must 

possess a minimum of 30 days remaining shelf-life at time of overseas 

shipment. The above data should not be applied to shell eggs and fresh 

fruit and vegetable items.

 E. Close cooperation among DSO warehouse and inspection personnel 

will be required to assure prior to shipment inspections are performed. 

The use of stock location placards is recommended to alert shipping 

personnel that the above stocks should not be selected for overseas 

shipment after a specified date without another surveillance (update) 

inspection.

VII. INSPECTION OF CARRIERS EQUIPMENT.

 A. QARs at supply points will comply with DPSC Manual 4155.6, 

Subsection 235.1, in examining transportation equipment prior to 

loading with outbound subsistence items shipped from DPSC accounts. 

Repetitive additional inspection of carrier's equipment, above what is 

indicated in DPSC Manual, Subsection 235.1, will be performed by QARs 

for 'unique" shipments when requested in writing by the DSO Chief. 

Written requests will be reviewed by DPSC-H applicable CBU, DPSCE or 

DPSCP, as applicable, for approval prior to implementation. These 

elements will coordinate with the appropriate medical headquarters 

prior to approval. One time requests for additional inspection will be 

handled locally.

 B. Whenever an irregularity is reported that may affect the quality 

of the subsistence being shipped (e.g., dirty or infested truck, 

inoperable or malfunctioning refrigerating unit, holes in the trailer, 

poor door seals , etc.), a copy of DPSC Form 2402 (Carrier Arrival & 

Loading Schedule) will be forwarded to DPSC-H applicable CBU, DPSCP, or 

DPSCE, as applicable.

VIII. CONDEMNED AND DAMAGED STOCKS

 A. Items not within the warrant period found to be unsuitable for 

issue and/or human consumption, as determined by the responsible QAR, 

will be handled in accordance with local policy. HSC Form 404 

Certificate of unfitness condemning items unsuitable, unwholesome or do 

not possess any value will be forwarded to the DSO Chief, and DD Form 

II-7

 

DPSCM 4155.7

1232 will also state the liability for the loss, if known (i.e., vendor 

or Government)
The DD Form 1232 must be forwarded to the Accountable Officer, DPSCapplicable CBU, DPSCE, OR DPSCP, as appropriate, through DPSC-H or the 

DPSCP OR DPSCE contract quality assurance element providing disposition 

instructions for the stocks and final approval. The DD Form 1232 will 

be routed through the office of the DSO Chief who will review the 

document, either concur or nonconcur with the findings, co-sign, and 

forward to the appropriate Quality Assurance element. Use of messages 

in lieu of DD Form 1232 is acceptable in situations where expeditious 

action is required because of an unsanitary storage condition or health 

hazard. The DSO Chief is responsible for providing a witness for the 

destruction of the condemned supplies. To prevent possible conflicts 

of interest, U. S. Army Veterinary Service personnel will not serve as 

witnesses when supplies are destroyed. Stocks will not be destroyed 

until authorized and approved by the Accountable Officer unless they 

create a health hazard. When stocks are found to be unsuitable for 

issue and/or unfit for human consumption as a result of warehouse fault 

or neglect (e.g., forklift damage, lots lost in storage), an additional 

copy of the report (DD Form 1232) will be given to the DSO Chief to 

give to the Storage Facility Manager.

 B. Reporting Medical and Warranty Holds in CONUS and Europe.

 1. Whenever items are to be placed on hold under codes J, L, M, a 

DD Form 1232 will be prepared and promptly forwarded to DPSC-H 

applicable CBU or /DPSCE/DPSCP, as applicable. The QAR will request a 

warehouse inventory of the affected stock through the DSO.

 2. Call DPSC-H applicable CBU/DPSCE/DPSCP to notify them of the 

hold. Be prepared to give the DPSC Quality Assurance Specialist the 

following information:

 a. Item.

 b. Contract Number.

 c. National Stock Number.

 d. Contractor.

 e. Freeze Code.

 f. Quantity (pieces and weight).

 g. Warehouse lot number.

 h. Item Code.

DD Form 1232 will be prepared in its entirety describing the 

nonconformance. Three completed copies will be sent to 

DPSCH/DPSCE/DPSCP, as applicable.

 3. When items are to be placed on medical or warranty hold at the 

request of DPSC, follow the same procedures as outlined in 

subparagraphs VIII.B.l. and VIII.B.2.

IX. DESTRUCTIVE SAMPLING.

 A. Destructive sampling is necessary to determine identity, 

condition, and/or other factors affecting serviceability or suitability 

for continued storage/issue. At time of receipt, destructive sampling 

will be in accordance with Joint Receipt Inspection manual. 
Destructive sampling should be kept to a minimum and may be performed 

as follows based on 

II-8

DPSCM 4155.7

the inspector's quality history of the product and contractor 

performance:

 1. At time of warranty inspection.

 2. In conjunction with cyclic inspection when three-fourths of 

the average storage life of the item has expired.

 3. During cyclic inspections of averaged stocks.

 4. When there is evidence of premature deterioration or improper 

warehousing.

 5. When requested by the contract quality assurance element.

 B. The sample unit for destructive sampling will be individual

packages, pieces, boxes, bags, etc.

 1. For lots containing 8500 units, or less, one unit will be 

opened.

 2. For lots containing more than 8500 units, no less than two 

units will be opened.

 3. Any additional sampling above Inspection Level S-1 will be 

done with the approval of DPSC-H Quality Assurance Specialist.

 C. Removal of samples from the storage lots should be coordinated 

with responsible warehouse officials and the DSO. When destructive 

sampling is performed, the QAR will back pack the sample cases and 

insert a completed HSC Form 57A in any short pack case. The sample 

cases will then be restrapped or retaped, double stamped over the 

strap/tape with the DoD Medical Service Stamp. Material to be dropped 

from accountability as a result of destructive sampling will be 

reported IAW Chapter II, paragraph VIII. Destruction of less than case 

lot quantities are. not accountable losses. Only destroyed case lot 

quantities need be reported to the Accountable officer.

NOTE: QARs will be alert to assure that short pack cases are issued. 

If a buildup of short pack cases is apparent in the cold storage 

warehouse(s), the DSO Chief should-be-advised.

 D. Quality Audit Samples will be donated to local activities when 

available and upon determination of wholesomeness and serviceability by 

responsible QAR. Accountable officer will identify and determine 

receiving activity to prevent a total loss of product. All items 

donated must be consumed within 72 hours after receipt. Items are not 

authorized for refreezing. Waterfoods and poultry will not be 

authorized for donation or refreeze.

X. SPECIAL INSTRUCTIONS.
 

 A. Inspection of Eggs. Eggs over two months old based on date of 

pack (DOP) having a grade A, with a minimum of 70% A quality, or with 

more than l.5% combined leakers and loss will not be shipped overseas. 

Any lot(s) of eggs in storage will be inspected every month even though 

the lot may not appear in the Monthly Cyclic Inspection Report. The 

inspection findings are to be entered on the monthly report (DD Form 

1237, Report of Inspection of Shell Eggs) or by a special report (DD 

Form 1232, Quality Assurance Representatives Correspondence).

 B. Inspection of Butter . Butter having a score of less than 89 will 

not be shipped overseas.

II-9

 

DPSCM 4155.7

 C. Inspection of Oysters: The pH of oysters will be determined only 

when there is a question as to the condition of the product.

XI. FRESH FRUITS AND VEGETABLES (FF&V) .

 A. Inspection of PF&V. Fresh fruits and vegetables in storage will 

be inspected daily (after they have been in storage 24 hours) to 

determine condition and remaining storage life. Items that are hardy 

like unshelled nuts with a 24 month shelf-life at 40F, and potatoes 

with a shelf-life of 60 through 240 days at 40-50 F, may be inspected 

less frequently than daily. The determination of frequency should be 

based on the item's shelflife, age, storage conditions, and quality 

history. Sound professional judgment in establishing the frequency 

must be used by the inspector to assure that the items are maintained

in a ready-to-issue condition. If inspection findings reveal evidence 

of five percent or more deterioration or loss, or has appearance 

factors which affects customer appeal then an additional inspection 

will be immediately performed using the criteria cited in the 

appropriate commodity standard specification or acquisition document. 

This information will state the cause or extent of deterioration or 

loss and contain a recommendation to preclude further deterioration or 

loss, as appropriate, and will be immediately provided to the DSO in 

accordance with local policy. Overseas DSOs will develop local 

inspection and reporting procedures to ensure proper inspection/quality 

control of off-shore procured items and van load shipments received 

from CONUS.

 B. Storage Compatibility of FF&V. Although it may be necessary to 

store various fresh fruits and vegetables together, there are some 

products which should be separated whenever possible. Apples, pears, 

bananas, peaches, plums, cantaloupes, ripe honey dew melons, avocados, 

tomatoes and other ethylene producing fruits or vegetables should not 

be stored with lettuce (causes russeting), carrots (become bitter), 

cucumbers, green peppers, acorn or hubbard squash (loss of green 

color). Odors from apples and citrus are readily absorbed by meat, 
eggs, and dairy products. Pears and apples acquire an unpleasant 

earthy taste and odor when stored with potatoes. The combinations 

which should be avoided in storage rooms are apples or pears with 

celery, cabbage or onions; celery with onions or carrots; green peppers 

with pineapples, and citrus fruit with any of the strongly scented 

vegetables. Green peppers can taint pineapples if the two are stored 

together. Onions, nuts, citrus fruit and potatoes should be stored 

separately whenever possible.

II-10

DPSCM 4155.7

TABLE A

MASTER TABLE - SPECIAL INSPECTION LEVEL S-3

(Single Sampling Plan for Normal Inspection)

Surveillance Inspection Only
LOT SIZE

NUMBER OF 

CASES

 MASTER NUMBER OF CASES TO SELECT

 WHEN CASES ARE PACKED WITH

 PACKAGES/PIECES OF:

MINIMUM NUMBER

OF PACKAGES/

PIECES FOR NON

DESTRUCTIVE

INSPECTION

 6 OR LESS

 

 7 to 12 13 AND UP

Under 151 2 2 2

151 - 500 3 3 3

INSPECT A 

MINIMUM OF 3 

PACKAGES/PIECE

FROM EACH CASE

SELECTED

501 - 3,200 3 3 3

3,201 - 3,500 3

 

 3 5

3,501 -500,000 4 5 7

501,000 and over 5 7 10

If sample size equals or exceeds lot size, do 100% inspection.

II-11

DPSCM 4155.7

TABLE B

MASTER TABLE - SPECIAL INSPECTION LEVEL S-4

(Single Sampling Plan for Normal Inspection)

Surveillance Inspection Only
LOT SIZE

NUMBER OF 

CASES

 MINMUM NUMBER OF CASES TO

 SELECT WHEN CASES ARE PACKED

 WITH PACKAGES/PIECES OF:

 MINIMUM NUMBER OF

 PACKAGES/PIECES FOR

 NONDESTRUCTIVE

 INSPECTION

 6 or less 7 to 12 13 to 24 25 and up

Under 151 2 2 2 2

151 - 500 3 3 3 3

INSPECT A MINIMUM OF 4

PACKAGES/PIECES FROM 

EACH CASE SELECTED

501 - 1200 3 3 3 5

1201-10000 4 4 5 7

10001-35000 5 5 7 10

35001 and over 6 8 9 15

If sample size equals or exceeds lot size, do 100% inspection.

II-12

DPSCM 4155.7

TABLE C

MASTER TABLE - GENERAL INSPECTION LEVEL I

(Single Sampling Plans for Normal Inspection)

Surveillance Inspection Only
LOT SIZE

NUMBER

OF CASES

 MINIMUM NUMBER OF CASES TO SELECT WHEN 

 CASES ARE PACKED WITH PACKAGES/PIECES OF:

MINIMUM 

NUMBER

OF PACKAGES/

PIECES FOR NO

DESTRUCTIVE

INSPECTION

 6

 or

 less

 7

 to

 12

 13

 to

 18

 19

 to

 24

 25

 to

 36

 37

 to

 48

 49

 and

 up 

Under 281 2 2 2 2 2 2 3

281-500 3 3 3 3

 

 3 3 5

INSPECT A 

MINIMUM OF 6

PACKAGES/

FROM EACH CA

SELECTED

501-1200 4 4 4 4 4 5 7

1201-3200 5 5 5 5 5 7

 

 10

3201-10000 6 6 6 8 8 9 15

10001-35000 10 10 15 15 20 20 25

35001 and over 10 15 15 20 30 30 40

If sample size equals or exceeds lot size, do 100% inspection.

II-13

DPSCM 4155.7

TABLE D

MASTER TABLE - GENERAL INSPECTION II

(Single Sampling Plans for Normal Inspection)

Surveillance Inspection Only
 LOT SIZE

 NUMBER OF 

 CASES

 

 MINIMUM NUMBER OF CASES TO SELECT WHEN

 CASES ARE PACKED WITH PACKAGES/PIECES OF:

MINIMUM NUMBER O

PACKAGES/PIECES

FOR NONDESTRUCTIVE 

INSPECTION

 

 6

 or

 less

 7

 to

 12

 13

 to

 18

 19

 to

 24

 25

 to

 36

 37

 to

 48

 49

 to

 72

 73

 and

 up 

 

Under 281 4 4 4 4 4 4 5 7

281-500 5 5 5 5 5 5 7 10

INSPECT A MINIMUM

OF 8 PACKAGES/

PIECES FROM EACH 

CASE SELECTED

501-1200 6 6 6 6 8 8 9 15

1201-3200 10 10 10 15 15 20 20 25

3201-10000 10

 

 10 15 15 20 30 30 40

10001-35000 15 20 20 25 30 40 50 60

35001 and over 15 25 25 30 35 45 60 70

If sample size equals or exceeds lot size, do 100% inspection.

II-14

DPSCM 4155.7

TABLE E

DETERIORATION CODES

Packing Product
B3 Mildew, Mold A1 Brittleness

G1 Separation, delamination A3 Crumbling, 

Cracking

J9 Closure Failure A4 Hardening

K2 Water Damage A5 Caking

K3 Soiled (spots, stains, dust) A7 Loss of 

Crispness

K5 Physical Damage B1 Bacterial 

Reaction

Packaging B2 Chemical 

change

A1 Brittleness B3 Mildew, Mold

C1 Corrision, Rust B4 Odor change

D9 Leakers, Pinholes, B5 Decay or Rot

 Improper Closures

 B6 Flavor Change

G5 Detinning, Flaking of Enamel 

 B7 Physical 

Change

K5 Physical Damage

 D2 Freezer Burn 

and

L1 Vacuum Loss Dehydration

 D5 Separation

 

 E3 Contamination

 E4 Discoloration

 F1 Temperature 

Damage

 (chilled 

items)

 F2 Defrosting

 K1 Insect or 

Rodent

 Infestation

II-15
 

DPSCM 4155.7

TABLE F

SERVICEABILITY STANDARDS

FSC ITEM DETERIORATION 

CODES

8905 Fish, Meat, Poultry and B1 B2 B4 B6 C1 D2 

D9

 Shellfish E3 E4 F2 K2 K5 L1

8910 Dairy Foods and Eggs B1 B2 B3 B4 B6 B7 

C1

D5 D9 E3 E4 F1 F2 

K1

K2 K5 L1

8915 Fruits, Juices, Nectar, and A7 B1 B3 B4 B5 B6 

B7

 Vegetables C1 D9 E3 E4 F2 K1 

K2

K5 L1

8920 Bakery and Cereal Products B3 B4 B6 E3 E4 F2 

K1 

 K2 K5

8925 Confectioner, Nuts, and Sugar B2 B3 B4 B6 D9 K1

K2

 K5

8930 Jams, Jellies, and Preserves B2 B3 B6 B7 D5 D9 

E4

 K2 K5

8940 Dietary Foods and Food B1 B2 B3 B4 B6 C1 

D2

 Specialty Preparations D9 E3 E4 F2 G5 K1 

K2 

 K5 L1

8945 Fats and Food Oils B1 B2 B4 B6 C1 D9 

K2

 K5

8950 Condiments and Related Products B1 B2 B4 B6 C1 D9 

E4

 F1 K2 K5 L1
8970 Composite Food Packages B1 B2 B4 B6 C1 D2 

D9

 E3 E4 F2 G5 K2 K5 

L1

NOTE: Do not annotate code letters/numbers on the ADP report to 

describe defects (see subparagraph V.A.)

II-16

REPORT NR: SDMM30-01 

RUN DATE: 90060

 

PAGE 4

MONTHLY CYCLIC INSPECTION REPORT AS OF MAR 01 1990 

EE J.L. ASSOCIATES, INC. C/O SEABOARD COLD STORAGE 5601 ANDERSON ROAD TAMPA, FL 

33614

LOT ITEM DATE REC AVG PIECE ITEM NSN CONDITION 

FRZ INSP NR INSP COMMENTS

 DESCRIPTION PACK DATE UN/PS COUNT CODE PROD/PAKG 

CD CNT SAMP RECOM ACTIONS

71849 PEAS FRZN 2-5 LB P 88153 90016 030 00076 07650 8915001276021 OVERAGE LOT

71142 PEPPERS SWEET FRZN G 88122 89089 040 00028 07701 8915000810856 OVERAGE LOT

71743 POTATOES WHT FZ FF F 89305 89339 030 00462 07720 8915007823508 FIRST TIME 

INSPECTED

71740 POTATOES WHT FZ SHDE 89305 89335 027 01435 07721 8915000805179 FIRST TIME 

INSPECTED

71779 POTATOES WHITE FROZE 89244 89356 018 00599 07722 8915000441914 FIRST TIME 

INSPECTED

71795 POTATOES WHITE FRZN 89091 89361 030 00333 07723 8915000810857 FIRST TIME 

INSPECTED

71770 SPINACH FRZN LEAF 89213 89353 030 00116 07800 8915001277992 FIRST TIME 

INSPECTED
71771 SUCCOTACH FRZN U.S. 89121 89353 030 00025 07870 8915001430983 FIRST TIME 

INSPECTED

71754 VEGETABLES MIXED FRZ 89213 89347 030 00373 07900 8915009356620 FIRST TIME 

INSPECTED

71883 VEGETABLES MIXED FRZ 89060 90045 030 00075 07900 8915009356620 OVERAGE LOT

71433 JUICE GRAPEFRUIT FZ 89032 89172 012 00009 08190 8915004112670 LAST TIME 

INSPECTED 89 DEC

71549 JUICE ORANGE FZ CON 89213 89258 012 01200 08480 8915004377943 LAST TIME 

INSPECTED 89 DEC 5

71533 FRUIT CAKE FRESH 89244 89249 024 00021 09240 8920001278243 LAST TIME 

INSPECTED 89 DEC 

71188 MAR PRINTS 1LP OR 1/ 89037 89083 030 00128 09340 8945006160078 OVERAGE LOT

71200 DRIED BEEF SLICED 87335 89089 024 00005 10613 8905002527978 OVERAGE LOT 

L

71200 SCAPPPLE FRZN 87335 89089 050 00002 10641 8905000807632 OVERAGE LOT 

L

 

 

____________________________________ 

 INSPECTION LEVEL S-3 

SIGNATURE OF INSPECTOR DATE 

 

_____________________________________

SIGNATURE OF NCOIC DATE

_____________________________________

SIGNATURE OF ACCT OFFICER DATE

 NUMBER OF LINES 91 
QUALITY ASSURANCE REPRESENTATIVE'S CORRESPONDENCE

1. TO: DPSC-HP

 ATTN: Mr Dave Brown/Gordon Gee

 2800 So. 20th Street

 Philadelphia, PA 19145-5099

 FAX:AV 444-7166 COM:(215)737-2925

2. FROM:(Name,address,ZIP Code,and office telephone numbe

 SSG Mary Smith

 NANCO, Phila.,Supply Point Section

 T. Warehouse, 3333 So. Front St.

 Philadelphia, PA 19148-5395

3. CONTRACT, P.O., OR O.I. NUMBER

 N/A

4. ITEM

 SEE SUBJECT BLOCK BELOW

5. PRIME CONTRACTOR NAME, ADDRESS AND ZIP CODE

 N/A

6. PLANT NAME, ADDRESS AND ZIP CODE

 N/A

 SUBJECT: Report of Cyclic Class 9 Inspection 

 For the month of January 1996 this activity found the following subsistence items in less than 

 excellent condition:

 a. The following items are recommended for condemnation : None.

 b. The following items are on medical hold: None. 

 c. The following items are recommended for priority issue due to decrease in condition or 

 serviceability:

 ITEM REASON

 Cheese, Amer., Pro., Past Slight mold 5% and Slight 

 NSN: 8910-00-000-0000 Dehydration 10%

 Item Code: 03180

 14 cases - 420 lbs. DOP: 89214

7. SIGNATURE OF QAR

 SSG Mary Smith, Phila Supply Point

8. DATE

 12 Jan 96

DD FORM 1232, APR 77 (EF) Previous edition may be used.