# LINN COUNTY PUBLIC HEALTH James Hodina, Environmental Services Direct or Environmental Services Division Shane Dodge, Branch Manager Air Quality Branch

501 13 th 

## Street NW, Cedar Rapids, Iowa 52405 Tel (319) 892-6000 Fax (319) 892-6099 www.linncl eanair.org 

# August 12, 2013
Mr. Jim McGraw Environmental Program Supervisor Iowa DNR Air Quality Bureau 7900 Hickman Rd., Suite 1 Windsor Heights, IA 50324 Subject: Linn County Code of Ordinances #7-7-2013 St ate Implementation Plan (SIP) Approval Request Dear Mr. McGraw: Enclosed, please find Linn County’s 2013 air quality code revisions to Chapter 10 of the Linn County Code of Ordinances for inclusion in the Iowa SIP. Enclosed is the following supporting documents: 1. Signed Final Ordinance Page / Notice of Final Ordinance Affidavit 2. Red-line version of ordinance changes as proposed during the public comment period 3. Minutes from considerations of the ordinance 4. Notice of Public Hearing Affidavit If you have any questions or need any additional inform ation feel free to contact me at (319) 892- 6013 or anthony.daugherty@linncounty.org

. Sincerely, Anthony J. Daugherty Senior Air Quality Scientist cc: Shane Dodge, Manager Air Quality Division, LCPH Wendy Walker, Environmental Specialist Senior, IDNR

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Calendar A genda & Minutes 

# Board of Supervisors Work Session

Calendar Department : Board of Supervisors Date: Jul 8, 2013 at 9:00 AM 

### This meeting will be held in the lower level Informal Boar d Room of the Jean Oxley Linn County Public Service Center, 935 – 2nd Street SW, Cedar Rapids, Iowa. For questions regarding the Board ofSupervisors agenda or meetings, co ntact Jan Every at 319-892-5117 or j an.every@linncounty.or g . 

## Agend a A GENDA Monday, July 8, 2013 9:00 A.M. Informal Board Room Jean Oxley Public Service Center 935 Second Street SW, Cedar Rapids, Iowa
PUBLIC COMMENT: 5 Minute Limit This comment period is for the public to address topics on today’s agenda. A PPROVE MINUTE S A dopt resolution establishing permit fees for permits issued by the Linn County Enginee r ’s Office and giving the County Engineer the authority to double the permit fee for work completed without an approved permit. Public Hearing and First Consideration of proposed changes to Air Quality Ordinance, Chapter 10 of the Linn County Code of Ordinances, sections 1, 2, 5, 9, 17, and 24. Presentation on Center Point Public Library expansion and CAT match funding request. Discuss and decide on reprioritization of centralized IT resources required for Auditor to deliver Tax List to Treasurer as req uired by Iowa Code Chapter 443. Update from Auditor Miller to incentivize vendors to sign up for electronic payment (ACH). Discuss Additional Insurance Request of eligible county employee. A pprove Application for Fireworks Permit for Tim Kula, F. B. & Co., for a display at 4185 Whittier Rd. (Waubeek) on July 13, 201 3 and rain date of July 20, 2013. Jean Oxley Linn County Public Service Center Parking Lot Construction -- Discuss change order number two.
PUBLIC COMMENT: 5 Minute Limit This is an opportunity for the public to address the Board on any subject pertaining to Board business.
A PPROVE PAYROLL AUTHORIZATION S CORRESPONDENCE LEGISLATIVE UPDATE A PPOINTMENT S A DJOURNMEN T
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## Minute s LINN COUNTY BOARD OF SUPERVISORS CEDAR RAPIDS, LINN COUNTY, IOWA MONDAY, JULY 8, 2013 9:00 A.M. 

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_ Id=3103&i=xThe Board met in session at the Linn County Jean Oxley Public Service Center. Present: Vice Chairperson Barron, Supervisors Langston, Oleson & Rogers. Absent: Chairperson Harris (personal business). Board members voting “AYE” unless otherwise noted. Motion by Rogers, seconded by Langston to approve minutes of June 18, 24, 25, 26 & July 2, 2013 as printed. Motion by Rogers, seconded by Langston to adopt Resolution 2013-7-115, for permits issued by the Linn County Engineer’s Office and giving the County Engineer the authority to double the permit fee for work completed without an approved permit. APublic Hearing was called to order for proposed changes to Air Quality Ordinance, Chapter 10 of the Linn County Code of Ordinances, sections 1, 2, 5, 9, 17, and 24. Proof of publication was presented. There were no oral or written objections. Shane Dodge stated that there have been no changes since his last update. Motion by Rogers, seconded by Langston to close public hearing. Motion by Rogers, seconded by Langston to approve upon first consideration proposed changes to Air Quality Ordinance, Chapter 1 0 of the Linn County Code of Ordinances, sections 1, 2, 5, 9, 17, and 24. Janine Walters, Center Point Public Library Dir., gave a presentation to the Board regarding the Center Point Public Library ex pansion and CAT match funding request. She stated that included in the expansion is a community room (in the lower level) that will accommodate 200 people. This will help sustain the library and help the budget well into the future. They have raised $125,000 through an internal campaign phase. They have submitted a Hall Perrine Foundation Grant ($900,000) and next Monday will be aski ng for a Vision Iowa grant in the amount of $600,000. Walters noted that along with a Vision Iowa grant, Linn County needs to part icipate. They are asking Linn County for $100,000 over the next three years. They are asking the city of Center Point for $300,000. Thei r total fund raising goal is $2.7 million and they will be starting a door to door campaign with closure by the end of the year. The Board will make a decision next week. The Board agreed that there was no need to discuss or decide on the following agenda item: Reprioritization of centralized IT resources required for Auditor to deliver Tax List to Treasurer as required by Iowa Code Chapter 443. A uditor Joel Miller gave an update to the Board regarding his efforts to incentivize vendors to sign up for electronic payment ( ACH). He stated that when he became Auditor, they paid vendors every week. They now pay vendors every other week and every week they pay assistance related claims. Miller stated that the Board has been passing numerous resolutions to reissue lost checks and on e of his goals is to get away from paper checks. The ACH register is growing but not at leaps and bounds. He proposes to make paymen ts to vendors once a month if they remain with paper checks and if they want paid more often, then sign up for ACH. He noted that some vendors are waiting for a GEMS finance upgrade to allow for the ability to send a remittance email once payments are deposited. A ccording to the IT Dept., that should happen in August

. Miller continued to say that the benefits to this change include less postage, fewer checks and envelopes, fewer lost checks an d payment is immediate. Supervisor Langston and Barron indicated that this was a good idea. Lisa Powell, HR Dir., presented an Additional Insurance Request of eligible county employee. This is an employee of Secondary Roads that cannot work due to a disability. This allows for 3 months additional insurance and meets policy requirements. The Bo ard will approve on Wednesday

. Motion by Langston, seconded by Rogers to approve Application for Fireworks Permit for Tim Kula, F. B. & Co., for a display at 4185 Whittier Rd. (Waubeek) on July 13, 2013 and rain date of July 20, 2013. Garth Fagerbakke, Const. Serv. Mgr., discussed Change Order #2 from Eastern Iowa Excavating & Concrete in the amount of $2,397.75 for 417 sq. yards of fabric to address a drainage issue at the “Penford Lot” near the Public Service Center. The Board will approve on Wednesday. PUBLIC COMMENT: Ron Gibson, 5026 Alice Rd., praised Janine Walters, the Center Point Library and people of Center Point for providing their lib rary. He uses it and appreciates it. They do a good job. The Board received and placed on file the following correspondence: Letter from Senator Harkin regarding the Historic Tax Credit.
Page 2 July 8, 2013 E-mail from Steve Gannon regarding flash flooding and culverts on N. Glenn Drive east of Covington Rd. E-mail from Henry Royer regarding speed limit concern on Rosedale Road. Supervisor Barron stated that she has been contacted by Mearl Yorgensen regarding the culvert issue on N. Glenn Dr. She will ha ndle it in John’s absence. Supervisor Barron stated with regard to the speed limit change on Rosedale Road, if there are to be any changes, the Board will need to direct Steve Gannon. The Board will talk to Gannon during his update tomorrow. A djournment 9:37 a.m

. Respectfully submitted,
JOEL D. MILLER, Linn County Auditor & Clerk to the Board of Supervisors By Rebecca Shoop, Deputy Auditor A pproved by : LU BARRON, Vice Chairperson Board of Supervisors 

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# Board of Supervisors Formal Session

Calendar Department : Board of Supervisors Date: Jul 10, 2013 at 10:00 AM 

### This meeting will be held in the lower level Formal Board Room of the Jean Oxley Linn County Public Service Center, 935 – 2nd Street SW, Cedar Rapids, Iowa. For questions regarding the Board ofSupervisors agenda or meetings, co ntact Jan Every at 319-892-5117 or j an.every@linncounty.or g . 

## Agend a A GENDA Wednesday, July 10, 2013 10:00 A.M. Formal Board Room Jean Oxley Public Service Center 935 Second Street SW, Cedar Rapids, Iowa
PLEDGE OF ALLEGIANCE PUBLIC COMMENT: 5 Minute Limit This comment period is for the public to address topics on today’s agenda. Consent Agenda Certification of Election Costs – Springville Community School Special Election. A uthorize Vice Chair to sign 2014 Byrne Justice Assistance Grant Award in the amount of $38,000 and associated documents fo r grant # 11-JAG-58319. A uthorize approval of Additional Insurance Request of eligible county employee

. REPORTS RESOLUTIONS Resolution rescinding Warrant No. 70552082 payable to Michael Woltman MD in the amount of $2,200.00 for medical examiner expenses and rescinding Warrant No. 70557280 to NACHSA in the amount of $315.00 for membership dues. The checks were not received and are presumed lost. Resolution rescinding Payroll Warrant 62321047 payable to Rosemary Bean in the amount of $20.90 due to the check being received and lost. Resolution suspending taxes for two (2) Linn County residents as they are unable to contribute to the public revenue by reason of age, infirmity, or both. Resolution approving Hudson-Miller First Addition, Final Plat Case F-01-13. CONTRACTS AND AGREEMENTS A uthorize John Brandt to sign a contract with the Linn County Early Childhood Iowa Board through which Linn County Child Development Center will receive $56,000 in FY’14 to provide extended hour child care services for low-income preschool children

. A uthorize John Brandt to sign a contract with the Cedar Rapids Community School District through which Linn County Child Development Center will receive $27,600 in funding in FY’14 for Assistant Teacher time to support enrollment of children with s pecial needs and behavioral challenges. This contract also assigns a full-time CRCSD Early Childhood Special Education Teacher to the Child Development Center as an in-kind support for children with these special needs. A uthorize Chris Carman to apply for $1,000 from The Theisen Company (through the Greater Dubuque Community Foundation) fo r the purpose of providing emergency food assistance to low-income families at the Child Development Center. A uthorize Vice-Chair to sign Iowa Economic Development Authority Ready to Close Form, closing out CDBG contract 08-DRB-210. A uthorize approval of Change Order #2 from Eastern Iowa Excavating & Concrete in the amount of $2,397.75, for a total contract amount of $67,346.07. A uthorize Vice Chair to sign Contract for Service Agreement for $3,000 with George Parks to provide training under the 2014 Byrn e Justice Assistance Grant Award grant # 11-JAG-58319. 

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_ Id=3105&i=xLICENSES & PERMIT S A pprove Class “C” Liquor License Renewal for F. B. & Co. in Waubeek, noting all fees have been paid. Regular Agenda A PPROVE CONSENT AGENDA A PPROVE MINUTE S Proclamation – ADA Celebration Day. Second Consideration of proposed changes to Air Quality Ordinance, Chapter 10 of the Linn County Code of Ordinances, sections 1 , 2, 5, 9, 17, and 24. A pprove tax levies for FY 2013- 2014 tax collections. Discuss Iowa Economic Developm ent Authority amendment to contract 08-DRH-205, adding a Supple mental Community Development Block Grant award for Multi-Family New Production, and authorize Vice-Chair’s signature on award.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS LEGISLATIVE UPDATE A PPROVE CLAIM S PUBLIC COMMENT: 5 Minute Limit This is an opportunity for the public to address the Board on any subject pertaining to Board business. CORRESPONDENCE A PPOINTMENT S A DJOURNMEN T

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## Minute s LINN COUNTY BOARD OF SUPERVISORS CEDAR RAPIDS, LINN COUNTY, IOWA WEDNESDAY, JULY 10, 2013 10:00 A.M. The Board met in session at the Linn County Jean Oxley Public Service Center. Present: Vice Chairperson Barron, Supervisors Rogers, Langston and Oleson. Absent: Chairperson Harris (personal business). Board members voting “AYE” unless otherwise noted. The Pledge of Allegiance was led by Vice Chairperson Barron. Motion by Oleson, seconded by Rogers to approve Consent Agenda as follows: Certification of Election Costs – Springville Community School Special Election. A uthorize Vice Chair to sign 2014 Byrne Justice Assistance Grant Award in the amount of $38,000 and associated documents fo r grant # 11-JAG-58319. A uthorize approval of Additional Insurance Request of eligible county employee

. Resolution 2013-7-116, rescinding Warrant No. 70552082 payable to Michael Woltman MD in the amount of $2,200.00 for medical examiner expenses and rescinding Warrant No. 70557280 to NACHSA in the amount of $315.00 for membership dues. The checks were not received and are presumed lost

. Resolution 2013-7-117, rescinding Payroll Warrant 62321047 payable to Rosemary Bean in the amount of $20.90 due to the check being received and lost. Resolution 2013-7-118, suspending taxes for two (2) Linn County residents as they are unable to contribute to the public revenu e by reason of age, infirmity, or both. Resolution 2013-7-119, approving Hudson-Miller First Addition, Final Plat Case F-01-13. A uthorize John Brandt to sign a contract with the Linn County Early Childhood Iowa Board through which Linn County Child Development Center will receive $56,000 in FY’14 to provide extended hour child care services for low-income preschool children

. A uthorize John Brandt to sign a contract with the Cedar Rapids Community School District through which Linn County Child Development Center will receive $27,600 in funding in FY’14 for Assistant Teacher time to support enrollment of children with s pecial needs and behavioral challenges. This contract also assigns a full-time CRCSD Early Childhood Special Education Teacher to the Child Development Center as an in-kind support for children with these special needs. A uthorize Chris Carman to apply for $1,000 from The Theisen Company (through the Greater Dubuque Community Foundation) fo r the purpose of providing emergency food assistance to low-income families at the Child Development Center. A uthorize Vice-Chair to sign Iowa Economic Development Authority Ready to Close Form, closing out CDBG contract 08-DRB-210. A uthorize approval of Change Order #2 from Eastern Iowa Excavating & Concrete in the amount of $2,397.75, for a total contract amount of $67,346.07. A uthorize Vice Chair to sign Contract for Service Agreement for $3,000 with George Parks to provide training under the 2014 Byrn e Justice Assistance Grant Award g rant # 11-JA G -58319

. 

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_ Id=3105&i=xA pprove Class “C” Liquor License Renewal for F. B. & Co. in Waubeek, noting all fees have been paid. Motion by Langston, seconded by Oleson to approve minutes of July 3, 2013 as printed. The Board approved Proclamation – ADA Celebration Day. Motion by Langston, seconded by Oleson to approve upon second consideration proposed changes to Air Quality Ordinance, Chapter 10 of the Linn County Code of Ordinances, sections 1, 2, 5, 9, 17, and 24. John Adams, Property Tax Manager, presented the 2012 Assessment Year for Property Taxes payable in Fiscal Year 20-13-2014. Motion by Rogers, seconded by Langston to approve tax levies for FY 2013- 2014 tax collections. Motion by Rogers, seconded by Langston to authorize Vice-Chair’s signature on Iowa Economic Development Authority amendment to contract 08-DRH-205, adding a Supplemental Community Development Block Grant award for Multi-Family New Production. Reports – Liaison Assignments & Committee Meetings Supervisor Oleson will attend the groundbreaking for the new Marion Amphitheater at Lowe Park this afternoon. Page 2 July 10, 2013 Supervisor Rogers and Langston met with Dan Strellner, John Brandt and Mechelle Dhondt to go over MHDD transition plan. They discussed long and short term planning based on assumptions of funding and the fate of the Abbe Center. He encouraged the Board to read the report. Motion by Rogers, seconded by Oleson to approve Claims #70561402-#70561735 in the amt. of $3,565,783.68 and ACH in the amt. of $42,193.79 Motion by Langston, seconded by Oleson to approve payment to Supervisor Rogers in the amount of $111.89. VOTE: Barron, Langston & Oleson – Aye Rogers - Abstain A djournment at 10:09 a.m

. Respectfully submitted,
JOEL D. MILLER, Linn County Auditor & Clerk to the Board of Supervisors By Rebecca Shoop, Deputy Auditor A pproved by :
LU BARRON, Vice Chairperson Board of Supervisors

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# Board of Supervisors Formal Session

Calendar Department : Board of Supervisors Date: Jul 17, 2013 at 10:00 AM - Jul 17, 2014 

### This meeting will be held in the lower level Formal Board Room of the Jean Oxley Linn County Public Service Center, 935 – 2nd Street SW, Cedar Rapids, Iowa. For questions regarding the Board ofSupervisors agenda or meetings, co ntact Jan Every at 319-892-5117 or j an.every@linncounty.or g . 

## Agend a PLEDGE OF ALLEGIANCE
PUBLIC COMMENT: 5 Minute Limit This comment period is for the public to address topics on today’s agenda. Consent Agenda A uthorize approval of addition of Deputy Sheriff position

. A uthorize approval of addition of GIS Analyst position

. A uthorize approval of Deferred Compensation Committee Recommendation regarding Employee Hardship Withdrawal Request

. A pprove reducing amount charged to citizen by Linn County Secondary Road Department for Seven Hills Road tree removal during flood event, reduced to $200.00.
REPORTS Receive and place on file Auditor’s Quarterly Report for the Quarter ending June 30, 2013 in the amount of $1,016.18. Total Aud itor Transfer Fees deposited by Recorder with the Treasurer $13,025.00. Receive and place on file Commission of Veteran Affairs Report for the Month of June, 2013. Receive and place on file Treasurer’s Semi-Annual Report for period ending June 30, 2013.
RESOLUTIONS A uthorize Board to sign Hold Harmless Resolution with the City of Cedar Rapids for placement of Air Quality Monitoring Equipment by Linn County Public Health at the Tait Cummins Sports Complex, 3000 C St. SW, Cedar Rapids, IA. Resolution approving French Farm Third Addition, Minor Boundary Change Case MBC-12-12. Resolution approving Bogert’s Second Addition, Residential Parcel Split Case PS-14-12. Resolution approving Rosedale Meadows First Addition, Final Plat Case F-05-13. Resolution approving Alderman Road First Addition, Land Preservation Parcel Split Case LPS-02-13. CONTRACTS AND AGREEMENTS A uthorize the Board of Supervisors to sign, retroactive to July 1, 2013, the 2013-2014 Agreement for the Operation of the Juveni le Detention Center, Linn County Juvenile Detention & Diversion Services; an agreement between the Linn County Board of Supervisor s and Grant Wood Area Education Agency to ensure an appropriate educational program for youth residing at the Juvenile Detention Center for the period of July 1, 2013 through June 30, 2014. A uthorize Chair to sign In Home Day Treatment contract JUV-14-LS-6-002, between the Juvenile Court Services for the 6th Judicial District of Iowa, the Iowa Department of Human Services and the Linn County Board of Supervisors, contract duration 8/01/13 thr ough 6/30/19 for an amount not to exceed $75,000 per year. A uthorize Chair to sign the following Linn County FY14 Provider and Program Participation Agreements with : A bbe Center for Community Mental Health, Richelle Derfus, Living Center East, Hillcrest Family Services, Cedar Valley Community Support Services, Communication Services for the Deaf, SJL Behavioral Consultation, Options of Linn County, Therapy Solutions, Home Choice Senior Care, Keys to Awareness & Associates, and Tanager Place A uthorize Chair to sign the following Linn County FY14 Purchase of Service Agreements with : A bbe Center for Communit yMental Health

– Crisis CSP; Abbe Center for Communit yMental Health

– Recover yS p ecialist; Ceda r 

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– Club Program

. A uthorize Chair to sign Contract for Transportation Services between Linn County and the Iowa Northland Regional Council of Governments (d/b/a Iowa Northland Regional Transit Commissions), a purchase of service agreement. A pprove and authorize Supervisors Lu Barron, Linda Langston and Ben Rogers to sign separate WebEOC User Agreements between them and the State of Iowa Homeland Security and Management Division for their respective use of WebEOC. A uthorize Chris Carman to submit the on-line application for FY’14 renewal of the Shared Visions Preschool Grant with the Iowa Department of Education in the amount of $83,002.74. This supports part-day enrollment of 16 children at the Child Development Center. A uthorize John Brandt to sign the “Peer Group Services Agreement” through which the Cedar Rapids Community School District will provide $20,000 in financial support in FY’14 for the Peer Group program operated by Child & Youth Development Services. A uthorize Chris Carman to submit a funding request to the Greater Cedar Rapids Community Foundation for $6,500 to purchase iPads and related equipment for use in completing child developmental assessments, sharing developmental information with parents, an d in working with children who have communication disorders or other special needs

. A uthorize Chris Carman to extend the professional service contract with Francie Zimmerman for expert consultation on child negle ct prevention (in relation to the “Safe From The Start” initiative) for an additional 12 month period for an amount not to exceed $ 20,600. A uthorize approval of IT department request for a scope change/contract addendum #2 with Premis Consulting Group to facilitate a replacement real estate software package in the amount of $19,765.00. LICENSES & PERMITS Regular Agenda A PPROVE CONSENT AGENDA A PPROVE MINUTE S Ordinance Amendment on Third Consideration approving changes to Air Quality Ordinance, Chapter 10 of the Linn County Code of Ordinances, sections 1, 2, 5, 9, 17, and 24. Ordinance Amendment on Third Consideration approving Rezoning Case R-03-13, request by Ricky D. Machula, owner, and Tiffany Earl, petitioner, to rezone approximately 1 acre located in NW SW , SW SW 20-83-6 from AG (Agricultural District) to USR (Urban Services Residential District). Presentation of Trees Forever regarding economic development request. Discuss and decide on Linn County ADA Grievance Procedure brochure. Discuss and decide on GIS Department move and potential location. Secondary Roads Engineering Building – Discuss and decide on contracts for install of A/C unit for IT computer room. REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS LEGISLATIVE UPDATE A PPROVE CLAIM S PUBLIC COMMENT: 5 Minute Limit This is an opportunity for the public to address the Board on any subject pertaining to Board business. CORRESPONDENCE A PPOINTMENT S A DJOURNMEN T
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## Minute s
LINN COUNTY BOARD OF SUPERVISORS CEDAR RAPIDS, LINN COUNTY, IOWA WEDNESDAY, JULY 17, 2013 10:00 A.M. The Board met in session at the Linn County Jean Oxley Public Service Center. Present: Vice Chairperson Barron, Supervisors Rogers, Langston and Oleson. Absent: Chairperson Harris (personal business). Board members voting “AYE” unless otherwise noted. The Pledge of Allegiance was led by Vice Chairperson Barron. PUBLIC COMMENT: A uditor Miller advised the Board that when they pay claims later in the meeting, he wanted them to know that he has asked his st aff to break out claims for the Sheriff’s Dept. fuel. He stated that Mr. Tucker gave a briefing regarding Journal Entries and how they are being done. Miller stated that his issue is that the gas purchased by the Sheriff’s Office is being entered differently than ev eryone else. Until he gets satisfaction, he will break out those claims for the Board’s attention. Motion by Langston, seconded by Rogers to approve Consent Agenda as follows and remove resolution regarding Alderman Rd. First A ddition : A uthorize approval of addition of Deputy Sheriff position

. A uthorize a pp roval of addition of GIS Anal y st p osition

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_ Id=3108&i=xA uthorize approval of Deferred Compensation Committee Recommendation regarding Employee Hardship Withdrawal Request

. A pprove reducing amount charged to citizen by Linn County Secondary Road Department for Seven Hills Road tree removal during flood event, reduced to $200.00. Receive and place on file Auditor’s Quarterly Report for the Quarter ending June 30, 2013 in the amount of $1,016.18. Total Aud itor Transfer Fees deposited by Recorder with the Treasurer $13,025.00. Receive and place on file Commission of Veteran Affairs Report for the Month of June, 2013. Receive and place on file Treasurer’s Semi-Annual Report for period ending June 30, 2013. A uthorize Board to sign Hold Harmless Resolution 2013-7-120, with the City of Cedar Rapids for placement of Air Quality Monitori ng Equipment by Linn County Public Health at the Tait Cummins Sports Complex, 3000 C St. SW, Cedar Rapids, IA. Resolution 2013-7-121, approving French Farm Third Addition, Minor Boundary Change Case MBC-12-12. Resolution 2013-7-122, approving Bogert’s Second Addition, Residential Parcel Split Case PS-14-12. Resolution 2013-7-123, approving Rosedale Meadows First Addition, Final Plat Case F-05-13. A uthorize the Board of Supervisors to sign, retroactive to July 1, 2013, the 2013-2014 Agreement for the Operation of the Juveni le Detention Center, Linn County Juvenile Detention & Diversion Services; an agreement between the Linn County Board of Supervisor s and Grant Wood Area Education Agency to ensure an appropriate educational program for youth residing at the Juvenile Detention Center for the period of July 1, 2013 through June 30, 2014. A uthorize Chair to sign In Home Day Treatment contract JUV-14-LS-6-002, between the Juvenile Court Services for the 6th Judicial District of Iowa, the Iowa Department of Human Services and the Linn County Board of Supervisors, contract duration 8/01/13 thr ough 6/30/19 for an amount not to exceed $75,000 per year. A uthorize Chair to sign the following Linn County FY14 Provider and Program Participation Agreements with : A bbe Center for Community Mental Health, Richelle Derfus, Living Center East, Hillcrest Family Services, Cedar Valley Community Support Services, Communication Services for the Deaf, SJL Behavioral Consultation, Options of Linn County, Therapy Solutions, Home Choice Senior Care, Keys to Awareness & Associates, and Tanager Place A uthorize Chair to sign the following Linn County FY14 Purchase of Service Agreements with : A bbe Center for Community Mental Health – Crisis CSP; Abbe Center for Community Mental Health – Recovery Specialist; Cedar Valley Community Support Services – Club Program. A uthorize Chair to sign Contract for Transportation Services between Linn County and the Iowa Northland Regional Council of Governments (d/b/a Iowa Northland Regional Transit Commissions), a purchase of service agreement. Page 2 July 17, 2013 A pprove and authorize Supervisors Lu Barron, Linda Langston and Ben Rogers to sign separate WebEOC User Agreements between them and the State of Iowa Homeland Security and Management Division for their respective use of WebEOC. A uthorize Chris Carman to submit the on-line application for FY’14 renewal of the Shared Visions Preschool Grant with the Iowa Department of Education in the amount of $83,002.74. This supports part-day enrollment of 16 children at the Child Development Center. A uthorize John Brandt to sign the “Peer Group Services Agreement” through which the Cedar Rapids Community School District will provide $20,000 in financial support in FY’14 for the Peer Group program operated by Child & Youth Development Services. A uthorize Chris Carman to submit a funding request to the Greater Cedar Rapids Community Foundation for $6,500 to purchase iPads and related equipment for use in completing child developmental assessments, sharing developmental information with parents, an d in working with children who have communication disorders or other special needs

. A uthorize Chris Carman to extend the professional service contract with Francie Zimmerman for expert consultation on child negle ct prevention (in relation to the “Safe From The Start” initiative) for an additional 12 month period for an amount not to exceed $ 20,600. A uthorize approval of IT department request for a scope change/contract addendum #2 with Premis Consulting Group to facilitate a replacement real estate software package in the amount of $19,765.00. Vice Chairperson Barron stated that they will take agenda items out of order as Supervisor Langston needs to leave the meeting to attend the Local Option Sales Tax press conference. A t this time the Board discussed moving the GIS Department out of the Audito r ’s Office and into the IT Dept. Motion by Langton to proceed with GIS move and that the GIS Dept. would include Jason Siebrecht’s position; the creation of a G IS analysis; and the creation of a GIS Specialist under the IT Department. Supervisor Rogers seconded motion for discussion. Discussion: Supervisor Langston stated that she wanted to note that she clearly heard concerns about what the Auditor brought u p the other day and she believes that their decision was predicated partly on some information provided by Lisa Powell, a desk audit and staff saying they did 85% real estate and 15% GIS. Langston thinks there could be an opportunity (based on how work sorts out) for the Auditor to come back for what she suspects would be for a half time or portion of a part-time person at a lower level focus ed on real estate. Supervisor Rogers stated that yesterday he spoke with Peter Konrad and Stacey Law. He also had Cory Hines come to his office to get his parting thoughts on his role and how they would roll this out. Rogers stated that he had other conversations with otherpeople in that office. Those individuals definitely advocated for 4 staff to remain. It seems like a position that would need more than 3 but less than 4. Supervisor Langston stated that there is an opportunity for another position which is less than fulltime and at a lower pay gra de, to focus on real estate and not GIS. Supervisor Rogers stated that he looked at other counties. Johnson has 2, maybe 3 in the Auditor’s Office. Black Hawk has less than that doing purely real estate and he is not sure about Polk County. Seems like if Linn County had 3 in that department, they wo uld be right sized. His question to Auditor Miller is, in talking to staff and discussing quality control and getting the process done within two weeks, is that a statutory requirement to have it done in 14 days or is that just a goal of the department

. 

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_ Id=3108&i=xMiller stated that he does not know what 14 day requirement he is talking about

. Rogers clarified that in talking to Stacey and Peter, their goal is to complete a process within 2 weeks and if they didn’t hav e additional staff, that would not be attainable. He continued to say that they could not tell him if that was a statutory requirement or a goal of the department. Rogers stated that he asked if it takes 2 1⁄2 weeks or 3 weeks, what would happen. Are there any statutory requiremen ts for a plat of survey, deed transfer or name changes. A uditor Miller stated that they have a rolling group of problem deeds, 200 plus for quite a while, which have issues with owners hips, legal descriptions, etc. His office notifies the appropriate parties to get it fixed. They find out if sufficient information i s provided in order to release the transaction. Then more problem deeds come in the door every day. They have 40 – 60 transfers a day. They also get Page 3 July 17, 2013 certifications for subdivision names quite frequently. He continued to say that his office does more in this county with deeds and quality control than probably other counties around them. He stated that it hasn’t always been that way but it is a good process now. T hey don’t fudge, they follow what the law says and they do that day in and day out. Rogers stated that he also understands that some of the smaller counties without a GIS Dept. have problem deeds done through th e A ssesso r ’s office. He stated that if there is a back log, is there a way Miller could create a partnership with the Assessor’s Office t o do the name changes. Miller responded that he is not interesting in giving anymore duties away. Rogers stated that if there is a stack of papers to work on, he is not suggesting that he give away duties; just expedite a sta ck of papers on a desk. A gain Miller stated that he is not interested in giving away name changes

. Rogers stated that it might be interesting to explore with the Assessor to see if they have the capacity to do that. Miller stated that first of all, the Assessors are not a part of the real estate conversion (GRM Project). The County Assessor opted out and the City Assessor has nothing to do with it. He doesn’t know if they will have access to it for name changes to occur. That was a decision those departments made so can’t assign something to them that they have no access to. Secondly, it is the statutory du ty of the Auditor. Rogers stated that if access was granted and Miller was amenable to it, then it could be done. Miller stated that he is not amenable to anymore duties given to another department and in fact, he will be looking at taking b ack what duties other offices are doing of his. A t this time Vice Chairperson Barron asked Deputy Shoop to read back the motion which she did

. Supervisor Oleson stated that he will support the motion but with a caveat that he is not interested in micro managing the Real Estate Dept. in the Auditor’s Office. Whatever Miller comes back for additional needs or monies, he will look at it then. VOTE: All Aye

. Supervisor Langston noted for the record, she did have a conversation with Chairperson Harris yesterday. He has concerns regard ing this issue and would likely have voted no if he had been here today. Discussion continued regarding the effective date. Human Resources will move forward based on action taken today and will move forward with what she needs to do. Lisa Powell stated that they will post the GIS Specialist position immediately; the GIS Analyst position has already been poste d. She recommended that they make a motion to eliminate personnel and budget associated from the three positions in the Auditor’s Offi ce. Motion by Langston, seconded by Rogers to eliminate the three positions within the Auditor’s Office (GIS Administrator; GIS Ana lyst; GIS Specialist) within the Auditor’s Office. Discussion: Auditor Miller stated that the Board is talking about eliminating positions. He pointed out to them yesterday that they put in a published budget (posted on line) that the Auditor’s Office is authorized 19.1 positions for FY 14, a budget of $2.386. Iowa Code 331.903 says that the Board can set the number of positions and they approved those positions. Miller suggested to them that th eir appropriate response to do what they are doing is to eliminate an FTE and eliminate the budget associated with the three people , but that they cannot come in and take specific positions out of his organization. Again, by doing that, the Board is telling him th at they know how to run his office better than he does, and the Board is setting his priorities for his office. He stated that the Boar d appropriated headcount and dollars. They approve positions that go in, but he gets to choose how those positions operate and wh ere they are assigned. Miller stated that he does not believe it is within the Board’s authority to tell him that he have one less GIS Specialist or GIS Technician. That is overstepping their bounds and he objects to that. Miller stated that they can take money and take positions, but he gets to choose how to move positions around to work on the priorities within his office. He continued to say that Mr. Clark did not object to that line of reasoning yesterday when it was presented but yet here the Board is today ready to remove a titled position. If he has misunderstood the Board, please tell him that they are not removing a specific position. Miller stated that he already gave them two positions by eliminating one Page 4 July 17, 2013 and giving them the other position. He did not give them a third position. Supervisor Langston clarified that they will eliminate the third position in his department and open the position in another de partment. Supervisor Oleson asked Gary Jarvis for clarification if this is an FTE or a specific position. Jarvis responded that the Board is authorizing specific positions, noting that they have done that in every department and ever y elected official’s office. It is within their authority to determine what positions will be authorized under the contract, noti ng that they signed the contract. Jarvis continued to say that even in the deputy area with elected officials who have far more autonomy as far as salaries, benefits, etc.; the Board has the authority to determine the number of deputies. That is what they are doing here. Th e Board is determining that these 3 positions will be removed/eliminated. A uditor Miller stated to Jarvis that he just said they have the authority to determine a number but not the authority to go in a nd remove a specific title. Jarvis disagreed with that statement. Vote: All A y e . 

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_ Id=3108&i=xLisa Powell stated that the Board will need to take formal action with the creation of a GIS Specialist position in the IT Dept . That will be on next week’s agenda. Supervisor Langston left the meeting at this time (10:17 a.m.) for other co business. Motion by Oleson, seconded by Rogers to approve upon third and final consideration Ordinance #7-7-2013, approving changes to Ai r Quality Ordinance, Chapter 10 of the Linn County Code of Ordinances, sections 1, 2, 5, 9, 17, and 24. Motion by Oleson, seconded by Rogers to approve upon third and final consideration Ordinance #8-7-2013, Rezoning Case R-03-13, request by Ricky D. Machula, owner, and Tiffany Earl, petitioner, to rezone approximately 1 acre located in NW SW, SW SW 20-83- 6 from AG (Agricultural District) to USR (Urban Services Residential District). The Board received a presentation from Trees Forever and an economic development request. Motion by Rogers, seconded by Oleson to approve Linn County ADA Grievance Procedure brochure. Garth Fagerbakke, Const. Services Mgr., presented contracts with Ace Refrigeration in the amount of $2,840 (mechanical work) an d DuBall Electric in the amount of $1,495 (electrical)to install A/C unit for the IT computer room at the Secondary Roads Enginee ring Building. Motion by Rogers, seconded by Oleson to approve contracts with Ace Refrigeration in the amount of $2,840 (mechanical work) and DuBall Electric in the amount of $1,495 (electrical) to install A/C unit for the IT computer room at the Secondary Roads Engine ering Building.
REPORTS -- LIAISON ASSIGNMENTS & COMMITTEE MEETINGS Supervisor Oleson stated that he plans to put together a group, including the Secondary Roads Dept., County Attorney and Atty. Brian Fagan (representing an area off of East Post Road) to try to develop a Sensitive Area Ordinance to begin to address trees in ro adways in certain areas where they need to balance in favor of that instead of a heavy focus on engineering principals in tree clearin g areas that don’t make sense. This would put in place proper training with the Road Dept. It would be for certain areas. He stated that he is also working with the Road Dept. on an Eagle Ridge problem. There are a lot of angry citizens. They are tr ying to get a street sweeper from the city for some cooperation to get that taken care of. Normally scrapping off white top works but t his has a curb. They may have to offer a dust control program. He understands their frustrations. Lisa Powell asked the Board to go back to the GIS move discussion and clarify the effective date. Jason Siebrecht would be move d today; Cory Hines after Friday, and the GIS Specialist once bidding is complete. Motion by Oleson, seconded by Rogers to move from the Auditor’s Office to IT the following: Jason Siebrecht - today; Cory Hines
- after Friday, and the GIS Specialist once bidding is complete.
Page 5 July 17, 2013 Supervisor Barron reported that she and Supervisor Rogers attended the ADA picnic and Kernels game. She met with members of the Food System Council last week that brought in people from the region specifically out of Madison doing a lot of research on foo d systems. She is working with people in Covington (in Hohn’s absence) with culverts and have resolved that issue. Had a New Bo Czech Village Museum meeting last week and this week and everything is moving along rapidly on a campaign for businesses. Heritage Agency on Aging met last Thursday and discussed what they will do next year on many topics focusing on aging. Supervisor Oleson had a Solid Waste Agency (SWA) meeting. He visited with Vic Kloppenstein regarding Fiberight who has made application to the State for a resource recovery center in Marion. SWA board has a concern if this is a duplication or is it re gional friendly. Marion will report to SWA board. Motion by Oleson, seconded by Rogers to approve Claims #70561736-#70561847 in the amount of $212,563.33; ACH in the amount of $17,235.49; Sheriff fuel claims in the amount of $68.73, $25.19 and $41.00. PUBLIC COMMENT: A uditor Miller stated that with regard to the Local Options Sales Tax with the metro cities, the timeline in order to be on the Novembe r ballot is that the city must present to the Auditor a motion by August 13th. Supervisor Oleson asked Steve Tucker to look at any implications to the county if it is passed. The Board discussed a letter from County Attorney Jerry VanderSanden regarding an opening on the Civil Service Comm., noting th at he would like to reappoint the person that has been serving for quite a number of years. The Board asked for clarification that it is their appointment and just a recommendation from the County Attorney. Jarvis concu rred. Barron stated that she would like to see the incumbent reapply but she would also like to see Joi Bergman put out a notice that says there is an opening and see if anyone is interested. A djournment at 10:33 a.m

. Respectfully submitted,
JOEL D. MILLER, Linn County Auditor & Clerk to the Board of Supervisors By Rebecca Shoop, Deputy Auditor A pproved by :
LU BARRON, Vice Chairperson Board of Supervisors 

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