The Nation’s Combat Logistics Support Agency

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Established 1961

POST-AWARD 

IMPLEMENTATION 

MEETING

Ability One Base Supply Center (ABOBSC)

Tailored Logistics Support Program

May 2021
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Agenda

• Contracting Team

• Contract Overview

• Program Description

• Ordering Process 

• Ordering Process Flowchart

• Sourcing Restrictions

• Electronic Systems Utilized

• Customer Registration

• EDI Requirements

• Contractor Oversight

• Delivery Requirements/Pricing

• Delivery and Performance 

Metrics

• Contract Payment Terms

• Reports and Audits

• Contractor Code of Business 

Ethics

• Cyber Security

• Q&A Session
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Contracting Team

Meghan Michalski – Division Chief, Fire & Marine Division C&E

• Contracting Officers:

– Isabelle Duvak

– Rodney Jacks

• ABOBSC Order Requests:

– ABOBSCOrders@dla.mil

• ABOBSC RFQ Responses:

– ABOBSCOffers@dla.mil

Eric Milanowicz – Integrated Supply Team Chief, Program Manager

• Acquisition Specialists:

– Christina Morales 

– Thomas Smith

• ABOBSC Customer Funding:

– ABOBSCPriceAcknowledgements@dla.

mil

• ABOBSC Post Award Issues:

– ABOBSCPostAwardNotices@dla.mil

For urgent issues, email Meghan.Michalski@dla.mil and Eric.Milanowicz@dla.mil

directly (not to shared mailboxes)
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• Indefinite Delivery Indefinite Quantity Contract 

– 5 year contract term

– Validity Dates: April 21, 2021 – April 20, 2026

– Includes 3 Tiered Pricing Periods for Established Ceiling Prices

• Period 1: 24 Months (April 21, 2021 – April 20, 2023)

• Period 2: 24 Months (April 21, 2023 – April 20, 2025)

• Period 3: 12 Months (April 21, 2025 – April 20, 2026)

• Guaranteed Minimum: $1,000 per contract 

• Contract Maximum: $150,000,000

• Contract will cover total logistics support for Ability One Base Supply Center requirements 

of DLA Customers to include the 150 BSCs as well as military installations and federal 

activities worldwide.

• Implementation Plan

̶ 60 Day Ramp Up Period: April 21, 2021 – June 20, 2021 (Go live on June 21, 2021)

Contract Overview
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• The Ability One Base Supply Center (AOBSC) Tailored Logistics Support (TLS) 

Program is a pilot initiative. 

• There are currently 150 Base Supply Centers (BSC) located CONUS.

• The current Base Supply Centers only accept use of GPCs.

• Program will allow for purchase using MIPR and MILSTRIP funding

• Scope of contract includes items currently sold at the BSCs as well as related 

supplies within the following categories: Office Products, Cleaning and Janitorial 

Supplies, Food Service Supplies, Hardware and Tools, Workplace Safety Items, 

Individual Equipment, and Special Orders.

• Additional items determined to be required by the authorized customers may be 

added to the resultant ABOBSC Contracts if determined within scope by a 

Contracting Officer. 

• Any items already supported by existing C&E TLS Programs will not be supported.

• Items procured through the ABOBSC TLS Program will not be added to the 

Mandatory Procurement List (PL). 

Program Description
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• Microsoft Outlook/email – All communication generated via email; all responses for RFQs are conducted via email.

• Excel – All RFQ responses will be entered into a spreadsheet generated by Bidwiser by the vendor. 

Future Systems Utilized

• Bidwiser – Intranet system used by C&E to load orders, send RFQs to vendors, conduct price analysis, and provide pending 

award notifications.

• Contracting Officer Portal (KOP) – Intranet system used to create Purchase Orders, Sales Orders, and Purchase 

Requests in EBS and link the SOE TLS Program with the rest 

of DLA.

Electronic Programs Utilized
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• Customers submit order request to ABOBSCOrders@dla.mil for evaluation 

for scope by a Contracting Officer.

• If approved, orders are sent to vendors via email as a formal Request for 

Quote (RFQ).

– The date and time for receipt of quotes will be specified on each RFQ and generally will 

be within 3 business days – may be shortened as needed.

• Responses are sent back to DLA by the vendor via email to 

ABOBSCOffers@dla.mil. 

• Once prices are determined fair and reasonable by the KO, a spreadsheet 

with prices proposed for award is sent to the customer.

– Customer responds with their funding to ABOBSCPriceAcknowledgements@dla.mil

• Once funding is received, the Contracting Officer requests a PR be created 

and sources the award in Eprocurement.

– Vendor receives a DD1155 Delivery Order/DIBBS Award Notice.

Ordering Process
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Ordering Process Flowchart

CUSTOMER sends 

order request form 

to 

ABOBSCOrders@

dla.mil

UNFUNDED

KO reviews order 

request form & 

performs contract 

scope check

KO replies to email 

for SCOPE 

DENIAL

(if applicable; 

otherwise go direct 

to step 5)

KO/Buyer 

generates RFQ 

spreadsheet and 

sends to all 16 

vendors for quote

Vendors submit 

quotes (or respond 

with no bid) to 

ABOBSCOffers@dl

a.mil

KO/Buyer reviews 

offers & documents 

F&R price 

determination 

KO sends price 

notification 

spreadsheet to 

customer with 

proposed award 

pricing 

Customer returns 

spreadsheet with 

funding information 

to

ABOBSCPriceAckn

owledgements@dl

a.mil

KO/Buyer review 

funding information

KO/Buyer finalize 

award decision

PR Created with 

pending award 

information and 

customer funding

KO sources award 

against winning 

vendor’s contract

DLA obligates 

funds

Vendor receives 

DIBBS award 

notification with 

DD1155 and 

begins 

performance

- Customer 

Receives Material

Customer Submits 

MRA (or vendor 

submits POD)

CUSTOMER 

completes order 

request form

Vendor Ships 

Item(s) to 

Customer

Step 1 Step 2 Step 3 Step 4 Step 5

Step 7 Step 6 Step 10 Step 9 Step 8

Step 11 Step 12 Step 13 Step 14 Step 15
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DLA Ability One BSC TLS 

Program Contracts

Contract Number Vendor Name

SPE8EZ-21-D-0001 Alabama Industries for the Blind

SPE8EZ-21-D-0002 Alphapointe 

SPE8EZ-21-D-0003 Arizona Industries for the Blind

SPE8EZ-21-D-0004 Associated Industries for the Blind

SPE8EZ-21-D-0005 Beacon Lighthouse, Inc.

SPE8EZ-21-D-0006 Blind Industries & Services of Maryland (BISM) 

SPE8EZ-21-D-0007 Central Association for the Blind and Visually Impaired (CABVI)

SPE8EZ-21-D-0008 Cincinnati Association for the Blind & Visually Impaired

SPE8EZ-21-D-0009 Envision

SPE8EZ-21-D-0010 IFB Solutions

SPE8EZ-21-D-0011 Industries for the Blind and Visually Impaired (IBVI)

SPE8EZ-21-D-0012 LC Industries (LCI)

SPE8EZ-21-D-0013 San Antonio Lighthouse for the Blind and Vision Impaired

SPE8EZ-21-D-0014 South Texas Lighthouse for the Blind

SPE8EZ-21-D-0015 The Lighthouse for the Blind, Inc. 

SPE8EZ-21-D-0016 Virginia Industries for the Blind
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• Berry Amendment

– DFARS 252.225-7012 & DFARS 252.225-7015

– These clauses provide detail on what items are covered – for example, tents, 

textiles, clothing, hand and measuring tools, etc.

– Mandatory – any item offered MUST adhere to the Berry Amendment when 

applicable unless specifically indicated by the Contracting Officer.

• Buy American and Balance of Payments Program

– DFARS 252.225-7001

– Contractors shall only provide end items that are manufactured or substantially 

transformed in the United States or a Qualifying or Designated country, as set 

forth in FAR 25.003 and DFARS 225.003. 

– If an item is NOT compliant, vendor may still submit an offer – the Contracting 

Officer will determine if a waiver is appropriate.

• Vendor is Responsible

– The vendor is responsible to identify all sourcing restrictions that are applicable 

to any items and RFQs for which an offer is provided.

Sourcing Restrictions
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• Transaction sets:

– 810 Invoice (may use WAWF instead) 

– 856 Advanced Shipping Notice (must use WAWF; no EDI) 

**Additional information regarding EDI transactions can be found at the following website: 

https://www.dla.mil/TroopSupport/ConstructionandEquipment/EDIMappingGuidelines/PO

PSProgram.aspx (refer to TVR/KOP Program Guidelines)

• Upon shipment to the customer, the vendor must create and forward an 856 – Advanced 

Shipping Notice transaction.

– The supplier’s EDI 856 must contain the Carrier Name and Carrier Assigned Package 

Identification Number (Tracking Number). 

– For shipments that do not utilize an independent transporter, suppliers must provide 

an electronic Proof of Delivery to the NGE (Next Generation ELLIS) web based 

application. Examples of electronic Proof of Delivery format include PDF or image 

files with Delivery Signature Confirmation.

• Requisition Number at line item/detail level rather than order/header level.

EDI Requirements
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• The vendor shall establish and maintain oversight procedures, to include an acceptable 

purchasing system for organizing quotes submitted, processing and handling orders, 

managing deliveries, tracking performance metrics, and ensuring the timely processing 

of electronic invoices.

• “Purchasing system” means the vendor’s system or systems for purchasing and 

subcontracting, including make-or-buy decisions, the selection of subcontractors, 

analysis of quoted prices, negotiation of prices with contractors, placing and 

administering of orders, expediting delivery of materials, etc.

• “Acceptable purchasing system” means a purchasing system that complies with the 

system criteria as identified in the solicitation and resultant contract.

• See Statement of Work, Contractor Management and Oversight (p.16-19).

Contractor Oversight
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• F.O.B. Terms – Transportation shall be F.O.B. Destination 

– Refer to Statement of Work, Delivery Requirements for additional information.

• Pricing of Offered items – vendors shall include transportation costs 

in their unit prices. Pricing shall be F.O.B. Destination end unit 

pricing, which includes transportation to customers worldwide.

• Inspection & Acceptance Point – Point of Inspection and 

Acceptance shall be at Destination (defined as customer’s CONUS 

location, customer’s OCONUS location, or a CONUS Consolidation 

Point where applicable).

Delivery Requirements/Pricing
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• Performance Metric – On-Time Delivery Rate. The vendor is required to maintain a 90% on-time 

delivery. Material ordered must be delivered/performed in the specified time frames requested by the 

ordering activity. On-time delivery shall be calculated as follows:

Quantity Delivered On-Time

Quantity Delivered

• Performance Metric – Line Item Fill Rate. The vendor is required to maintain a 95% line item fill rate. 

Material ordered must be delivered in the quantities requested by the ordering activity. Quantity Fill Rate

shall be calculated as follows:

Quantity Delivered

Quantity Ordered

• Performance Metric – Quote Rate. The vendor is required to submit quotes on 90% of the Delivery Order 

RFQs.

• To calculate the On-Time Delivery Performance Metric and the Quantity Fill Rate, the Government 

anticipates using the Next Generation Enterprise Linked Logistics Information Source (ELLIS) to track 

Performance Metrics.

• See Statement of Work, Ordering (p.6-8) and Fill Rates (p.11-12)

Delivery and Performance Metrics
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• Fast Pay will be utilized for delivery orders issued under this 

resulting contract for orders valued less than $35,000.00. 

– A quarterly audit will be conducted. 

– DLA Troop Support may use carrier data provided in the 856 Advance 

Shipping Notice EDI transaction set data in the Next Generation 

Enterprise Linked Logistics Information Source (NGE) system and/or 

Proof of Deliveries (PODs) provided by the vendor. 

• Prompt Payment or NET30 will be utilized for all delivery 

orders valued at or above $35,000.00. 

– DLA Troop Support may use carrier data provided in the 856 Advance 

Shipping Notice EDI Transaction set and data in the NGE systems and/or 

PODs provided by the vendor to facilitate prompt payment.

Contract Payment Terms
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• To be in compliance with Prompt Payment terms, the invoice shall not 

be paid (or due to be paid) until after Government acceptance of 

supplies delivered. Therefore, you should not be invoicing until Government acceptance occurs. An order is not accepted until the goods receipt is posted or the material receipt acknowledgement is 

processed generating a goods receipt. If the vendor invoices prior to GR posting for orders under Prompt Payment terms, the invoice 

should not be considered proper.

• FAR 32.904 – Determining Payment Due Dates.

The due date for making invoice payments by the designated payment office 

shall be the later of the following two events:

– (A) The 30th day after the designated billing office receives a proper invoice 

from the Contractor (except as provided in paragraph (a)(1)(ii) of this clause).

– (B) The 30th day after Government acceptance of supplies delivered or 

services performed. For a final invoice, when the payment amount is subject 

to contract settlement actions, acceptance is deemed to occur on the 

effective date of the contract settlement.”

Prompt Pay (continued) 
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• CPARS: Annually

– The contractor’s performance under the contract including but not limited to line item fill 

rate, on-time delivery rate, quote rate, and customer satisfaction will be recorded in the 

Contractor Performance Assessment Reporting System (CPARS).

• In Process Reviews (IPR): The contractor and the DLA Troop Support Contracting Officer 

will meet, at a minimum, on an annual basis to discuss issues relating to the contractor’s 

performance and customer satisfaction.

• Monthly Marketing Report: Due on the 15th of every month indicating any marketing 

endeavors the vendor will engage in regarding the DLA ABSOBSC TLS Program during the 

next 30 days – customer visits, trade shows, etc.

Reports and Audits
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• FAR Part 3.1002(a) requires all government contractors to conduct themselves with the 

highest degree of integrity and honesty. 

• Contract includes FAR clause 52.203-13 - CONTRACTOR CODE OF BUSINESS ETHICS 

AND CONDUCT; the contractor shall comply with the terms of the clause and have a 

written code of business ethics and conduct; exercise due diligence to prevent and detect 

criminal conduct; promote ethical conduct and a commitment to compliance with the law 

within their organization; and timely report any violations of federal criminal law involving 

fraud, conflict of interest, bribery or gratuity violations found in title 18 of the United States 

Code or any violations of the False Claims Act. (31 U.S.C. 3729-3733)

– Within 30 calendar days after contract award, the contractor shall provide its 

written code of business ethics and conduct to the Contracting Officer.

• A contractor may be suspended and/or debarred for knowing failure by a principal to timely 

disclose to the government, in connection with the award, performance, or closeout of a 

government contract performed by the contractor or a subcontract awarded there under, 

credible evidence of a violation of federal criminal law involving fraud, conflict of interest, 

bribery, or gratuity violations found in title 18 of the United States Code or a violation of the 

False Claims Act. (31 U.S.C. 3729-3733)

Contractor Code Of Business 

Ethics
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• Vendors must be prepared, upon request, to furnish their plan to adhere to the 

requirements stated in National Institute of Standards and Technology (NIST) SP 

800-171.

• Vendors must be prepared, upon request, to furnish documentation verifying 

compliance with NIST SP 800-171 requirement 3.11.1. 

• The vendor shall allow DLA's Cyber Assessment Team or a third-party assessor 

to perform an on-site review for compliance with DFARS 252.204-7012.

• Vendors must be prepared, upon request, to provide to the Contracting Officer 

contingency planning documentation showing compliance with NIST SP 800-171 

requirement 3.8.9, “Protect the confidentiality of backup CUI at storage locations” 

shall be in accordance with NIST SP 800-171A assessment procedures.

• Statement of Work, Security Requirements

Cyber Security
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Q&A Session
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