DEPARTMENT OF THE ARMY

HEADQUARTERS, UNITED STATES ARMY VETERINARY COMMAND

OPERATIONAL RATIONS INSPECTION PROCEDURE (OPRATS IP17)

Revision 5, 3 March 2011

Unitized Group Ration – A, Inspection Database

1.0 PURPOSE: To provide instructions on entering Unitized Group Ration -A (UGR-A)

destination and surveillance inspection data in the VETCOM Lotus Notes UGR-A11 inspection

database.

2.0 SCOPE: This document applies to Army Veterinary Inspectors (AVI) assigned to post,

camp, or stations with responsibility for entering UGR-A destination and/or surveillance

inspection reports in the VETCOM Lotus Notes UGR-A11 inspection database.

3.0 DEFINITIONS:

3.1 Ration Module. The ration module is the end-item ration, which contains the entire

contents of the menu to feed one meal to a specified number of individuals. The ration module

includes the perishable module and the semi-perishable module. Perishable modules and the

semi-perishable modules may be ordered as separate NSNs.

3.2 Perishable Module. The perishable module is comprised of one case, containing all

the frozen perishable components of the ration module.

3.3 Semi-Perishable Module. The semi-perishable module consists of two cases that

contain the complete semi-perishable and disposable components of the ration module.

3.4 Case. A case is an individual shipping container.

3.5 Component. A component is an individual item in each case of the semiperishable and perishable modules.

3.6 Grossly Observable Discrepancy. An immediately observable defect, or obvious,

that, in the AVI’s judgment, does not conform to contractual requirements.

4.0 REFERENCES:

4.1 MEDCOM Regulation 40-28

4.2 MEDCOM Pamphlet 40-13

5.0 PROCEDURES:
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5.1 The UGR-A11’s access control is defaulted for anyone with a VETCOM Lotus

Notes identification to have author rights.

5.2 Inspection Activity and UGR-A Initial Information Area (see Figure 1).

Figure 1. Inspection Activity and Initial Information Area

5.2.1 Select the type of report that will be entered. Only choices are Destination

or Surveillance.

5.2.2 Contractor. Select the contractor from the pick list.

5.2.3 Inspector. The AVI will select their name from the pick list. Click on the

down arrow, highlight, and select your name from the USAMEDCOM Address Book.

5.2.4 Contract Number. Select the contract number from the pick list.

5.2.5 Delivery Location. Select the appropriate delivery location from the pick

list.

5.2.6 Delivery Order Number. Transcribe the delivery order number from the

invoice to this block.

5.2.7 Number of Modules. Transcribe the information from the invoice to this

block.

5.2.8 Supervisor. The AVI will select their supervisor’s name from the pick list.

Click on the down arrow, highlight, and select your name from the USAMEDCOM Address

Book.

5.2.9 Date of Inspection. Auto-filled with the day’s date. The AVI can change

this date.

5.2.10 Status of Origin Inspection. Mark the box with an “X” only when an

origin inspection was performed. Refer to VETCOM Lotus Notes UGR-A11 Origin inspection

database.

5.3 Sampling Criteria Table (see Figure 2). Click the arrow pointing sideways to show

sampling table.
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Figure 2. Sampling Criteria Table

5.4 Destination/Surveillance Inspection Results. Depending upon the Type of Report

selected in Figure 1, this section of the report will automatically display either destination or

surveillance. You must click the arrow pointing sideways to show Figure 3 & 4.

5.4.1 Destination Inspection Results (see Figure 3). Self-explanatory. Most

required blocks are completed either by multiple choice or fill in the blank.

Figure 3. Destination Inspection Results

5.4.2 Surveillance Inspection Results (see Figure 4). Self-explanatory.

Figure 4. Surveillance Inspection Results

5.5 Inspector Comment Section (see Figure 5a and 5b). This is the section in the

inspection report where the AVI can place remarks about the inspection or additional

information about the module. The AVI can also post pictures in this section.
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Figure 5a. Inspector Comments Section

Figure 5b. Inspector Comments Section

5.6 DSCP Comment Section (see Figure 6). Section used by DSCP for remarks about

AVI inspection results, to include corrections, additional comments, etc.

Figure 6. DSCP Comments Section
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5.7 Destination Inspection Defects (see Figure 7).

Figure 7. Destination Inspection Defects

5.7.1 Defective Item. Enter the nomenclature of the defective item on this

block.

5.7.2 Item Lot Number. Transcribe the defective item’s package (can, pouch,

jar, etc.) code in this clock.

5.7.3 Defects Noted. Select the defect from the pick list.

5.7.4 Menus Affected. Select the menu from the pick list.

5.7.5 Module Date of Pack (DOP). Transcribe the DOP from the shipping

container to this block.

5.7.6 Defect Description. The AVI will annotate a narrative in this block

describing the condition, wholesomeness, and grossly observable deficiencies in enough detail

that individuals reading the report can fully understand/visualize the nonconformance.

5.8 Surveillance Inspection Defects (see Figure 8). The AVI will enter all

nonconformance observed during the surveillance inspection in this section. The instructions for

completing these blocks are identical to paragraphs 5.7.1 thru 5.7.6 above.

Figure 8. Surveillance Inspection Defects
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6.0 RECORDS, REPORTS, AND FORMS:

6.1 Lotus Notes UGR-A11 Inspection Report