DLA TOOP SUPPORT INSPECTION MANNUAL 4155.6 

SUBSECTION 207.1

 DLA TOOP SUPPORT-FTRE *

 OCTOER 2011 *

TESTING

General Information

 

I. REFERENCE. 

 

 USA VETCOM Food Analysis Diagnostic Laboratory Sample Submission Guide (current 

edition)

II. POLICY.

 A. Subsistence contracts may require laboratory testing to assure that components and end 

items comply with the specification requirements. The component shall always be identified in 

connection with the end item when a request for testing is submitted to a Government laboratory.

 B. Sample component(s) or end item(s) shall be tested by the applicable laboratory as specified 

herein, unless otherwise noted in the solicitation, contract, or applicable contract amendment.

 1. Food items assigned to Army and Air Force personnel for inspection shall be tested by the 

U.S. Army Veterinary Command Food Analysis and Diagnostic Laboratory (VETCOM), or if 

overseas, a Major Overseas Command Laboratory (MOCL).

 2. End item and component testing cited contractually, as Contractor paid USDA inspection 

or requested by the contractor, shall be performed by U.S. Department of Agriculture (USDA) 

laboratories.

 3. Most packaging, packing, labeling, unitization, and marking materials (PPLU&MM) shall 

be tested by the Defense Logistics Agency (DLA) Laboratory located at the DLA Troop Support

Philadelphia.

 4. All other appropriate testing needed, as requested, shall be performed by the U.S. Army 

Natick Research, Development and Engineering Center (SBCCOM).

 C. The frequency for verification testing is one in every six lots; or as described in product 

solicitation/contract under Section E, Inspection and Acceptance. After randomly selecting one 

lot from a block of six, the succeeding lots not chosen will be included in making up the next 

block of six for random sampling. If less than six lots are produced, or if at the end of the 

contract, less than six lots are remaining, a random selection of one lot for verification testing 

shall be conducted.

_This Subsection supersedes Subsection 207.1 , dated JUNE 2010 

* Denotes changes
 D. Contracts for jellies and jam: In lieu of having to test each lot of finished product, the 

contractor need only furnish a Certificate of Conformance (CoC) stating compliance with CID 

requirements for Ash, Potassium Oxide (non-applicable to grape), and Phosphorus Pentoxide. 

The origin QAR shall verify the reliability of the contractor's CoC by submitting samples on a 

skip lot basis (one in six) to the USDA laboratory.

 E. While DD Form 1222's are used with Verification Testing sample submission and USDA 

lab submittal forms with Government Acceptance Testing, an exception shall be made for first 

article sample submission. The QAR shall complete a DD Form 1222 for each first article 

submission, whether the product is under Government Acceptance Testing or Verification 

Testing. The QAR shall annotate the DD Form 1222 with "First Article".

F. Contractor's requests to visit the U.S. Army Veterinary Command Laboratories for 

discussions of methods of testing shall be directed to the Office of the Surgeon General's 

(OTSG) consultant for veterinary laboratory services (refer to III. Procedures, B. below).

G. All test results suspected or indicating supplies constitute a health hazard shall be reported 

by the laboratory by the most expeditious means available to the Contracting Officer, HQVETCOM, and DLA Troop Support-FTW and followed up with a written report to each of these 

offices.

H. Whenever examination for characteristics, such as sieve size or leakage, requires equipment 

which is not available to the Quality Assurance Representative (QAR), a "Special Request for 

Examination" shall be submitted on DD Form 1222, Request for and Results of Tests. 

Examination results shall be furnished to the QAR by the Government laboratory.

I. Upon telephonic notification, followed by a letter from the Food Safety Function (DLA 

Troop Support-FTW) or appropriate DLA Troop Support Subsistence QAR, in which the status 

of a food item is changed to "OTHER THAN RELIABLE" (DOUBTFUL OR UNRELIABLE), 

the inspection activity shall sample the item involved on a lot-by-lot basis and request testing of 

the characteristic(s) causing the status change on a lot-by-lot basis and testing on a skip lot (one 

in six) basis for other characteristic(s). Any supplemental or contrary instruction shall be 

included in the copy of the status change letter.

J. Although several of the USDA Inspection Divisions may elect to distribute procedures to 

their field personnel using their own medium of distribution, the concepts expressed in this 

Subsection constitute the basis for the USDA procedures and are included herein to provide a 

policy document for the complete DLA Troop Support-FTS testing program.

III DEFINITIONS. 

 A. Certificate of Conformance (CoC). A CoC is a contractor's certification that the supplies 

are of the quality and quantity specified, and meet all the other respects in conformance with 

contract requirements.
 B. Contractor Testing. Testing performed by the contractor or an independent laboratory for 

the contractor to determine conformity of an item to contract requirements.

 C. Government Acceptance Testing. Testing performed at a Government laboratory upon a 

Government request to determine conformity of an item to contract requirements. Product 

acceptance is based on the Government test results.

 D. Special Testing. Testing of a non-routine nature. A request for special testing is prompted 

by unusual or special circumstances (e.g., testing for the cause of swelling in cans).

 E. Production Testing. Testing and inspection (examination and testing) of end items and 

components described by a new or completely revised specification, prior to procurement and 

production under contract.

 F. Sample. A sample is one or more units submitted for testing as units, or for combining units 

to be tested as a composite.

 G. Special Request for Examination (SRE). A Special Request for Examination by a 

Government laboratory is used to determine physical characteristics when the QAR lacks the 

facilities to perform examination.

 H. Verification Testing. Testing performed at a Government laboratory to determine reliability 

of a contractor's test system for validity of the CoC.

IV. PROCEDURES.

 A. Selection of Samples.

 1. The contractor or the contractor's representative, at origin, should be present at the time the 

samples are collected; however, sampling shall not be delayed or postponed pending arrival of 

the contractor's representative.

 2. Contractor shall not have prior knowledge of the sampling pattern to be used.

 3. Unless otherwise stated in the contract/specification, samples shall be selected at random 

and independently of the contractor's selection. Contractor's selection of sample units adjacent to 

those selected by the Government are not considered to be randomly and independently selected.

 4. The sampling pattern shall be varied each time sampling is conducted.

 5. Samples shall be properly safeguarded to prevent any possibility of them being altered or 

violated.

 6. Samples collected shall be preserved, packaged, packed, and shipped to assure that no

changes affecting testing will occur in the samples from the time of collection until start of 
analysis by the laboratory. Samples requiring bacterial analysis shall be sealed immediately and 

forwarded to the laboratory promptly.

 7. If the specification states that samples will be collected to form a composite sample to be 

performed in the testing laboratory, the QAR shall submit (but not composite) the number of 

sample units indicated by the specification to the applicable Government laboratory.

 8. Standby samples shall be selected for all packaging, packing, labeling, marking, and 

unitization materials when specified in this manual or upon specific request by DLA Troop 

Support..

 B. Submission of samples to laboratories by Veterinary QARs. The Veterinary QAR shall complete 

Section A, DD Form 1222 to accompany each sample. Samples shall be forwarded to the appropriate 

laboratory: All food samples shall be send to the VETCOM Laboratory or MOCL (for overseas) addresses 

listed below.

A DOD Veterinary Worldwide

Food Analysis and Diagnostic

Laboratory (FADL) Full chemical, microbiological and

Attn: MCVS-Lab diagnostic

2472 Schofield Rd Suite 2630

Fort Sam Houston, TX 78234-6232

DSN: 421-4604/4761

Comm: 210-295-4604/4761

Sample receiving area: -4210

FAX: 210-270-2559

B. U.S. Army Veterinary Laboratory-Europe Europe, Mideast, Africa and SWA

CMR 402

APO AE 09180 Most chemical, microbiological and limited

DSN: 486-8300/7241 diagnostic

Comm: 011-49-6371-86-8300/7241

(Landstuhl, GE)

DSN FAX: 486-7075

Comm FAX: 011-49-6371-86-7075

leslie.fuhrmann@ln.amedd.army.mil

C. Food Analysis Laboratory Hawaii and parts of SE Asia

1 Jarrett White Road

Room 2H201/2H224

Tripler AMC HI 96859-5000 Limited microbiological

Comm: 808.433.7925/7926

DSN: 433.7925/7926

FAX: 7928

2. All food/nonprescription drug samples submitted for verification of a suspected hazardous condition, 

e OTSG consultant for laboratory services shall be consulted to 

determine which VETCOM laboratory shall be utilized.

 3. PPLU&MM and nonfood components of military rations samples. Any required samples 
shall be sent to the DLA Troop Support on-site DLA Laboratory, when required to the address 

listed below.

Defense Logistics Agency (DLA) Laboratory

700 Robbins Avenue, Bldg 5

Philadelphia, PA 19111

DSN-444-3246/3243 

 C. Submission of samples to laboratory by USDA Inspectors. USDA inspectors shall complete 

Section A, DD Form 1222 (for Verification Testing and all First Article samples) or USDA 

Laboratory Submittal Form (for Government Acceptance Testing) to accompany each sample 

and forward the sample(s) to the appropriate laboratory in accordance with the following:

 

 1. Food to the USDA Laboratory of their respective activities.

USDA, AMS, Science and Technology Program USDA, AMS, Science and Technology

Commodities Support Laboratory Commodities Support Laboratory

2311 B Aberdeen Blvd. 610 N. Main Street

Gastonia, NC 28054 Blakely, Georgia 31723

Telephone: (704) 857-3873 Telephone (229) 723-3294 

 FAX (704) 853-2800 FAX (229) 723-3294

 

 2. PPLU&MM to the DLA Laboratory when required by the contract.

 

 D. Preparing Samples for Shipment. It is the QAR's responsibility to pack properly, refrigerate 

if necessary, and submit samples promptly so that they will arrive at the laboratory in an 

undamaged and not deteriorated condition. Returnable, reusable sample containers (Box, Plastic, 

Insulated Meat and Dairy Products Laboratory Sample... NSN: 8115-00-682-6525) are 

available to Veterinary QARs upon request through normal supply channels.

 

E. Forwarding Samples.

1. Package should not weigh more than 10 lbs. and should measure not more than 84 

inches in length plus girth. If more than one package is required, each package shall 

contain one copy of DD Form 1222; all copies shall state the number of packages 

required for mailing the sample in remarks section (Block 18).

2. The Quality Assurance Representative shall personally forward samples to the 

Government laboratory as soon as practicable after selection. Samples should not 

leave the QAR’s custody from the time they are selected until the time they are 

delivered to the Post Office, Express Company or other transportation company. If 

necessary, the QAR shall store and secure samples against tampering until samples 

are mailed.

3. Samples for verification testing of semi-perishable subsistence shall be submitted by 

surface mail unless the plant’s test system has been declared “OTHER THAN 

RELIABLE” by DPSC-HSQ (T), in which case, the most expeditious means 

available shall be used. Samples for Government acceptance testing as well as 
perishable materials shall always be sent by the most expeditious means. It is the 

responsibility of the QAR to determine whether surface or priority mail is 

appropriate. Discussion with local postal officials or transportation officer will aid in 

determining the most expeditious means.

F. DD Form 1222, Request For and Results of Tests, consists of an original and six copies. 

This form, when completed, is considered evidence that a sample was submitted and 

prescribed testing was performed by an authorized laboratory. It is essential, therefore, 

that all applicable information be entered on the form. This information shall include the 

number of units represented and the number of units submitted when samples are sent to 

the laboratory. All entries must be typed or printed. Instructions for preparation of the 

form are provided at the end of this Subsection (see Encl 1).

1. Section A – Request For Test. All samples submitted to USDA Lab 

(Verification Testing and First Article samples), DLA Lab, VETCOM or 

MOCL must be accompanied by DD Forms 1222 with Section A completed. 

Form is distributed as follows:

a. Original and four copies with attached carbons IN A PROTECTIVE 

COVER shall accompany the sample submitted to the laboratory.

b. One copy to DLA Troop Support, ATTN: DLA Troop Support-FTW, 

700 Robbins Ave., Bldg 6, Philadelphia, PA 19111-5092. In the case 

of verification testing, staple the applicable contractor’s test report to 

the DD Form 1222.

c. One copy of the QAR’s file.

2. Section B Results of Test/Examination. Government laboratory shall 

perform tests or examinations, complete Section B of Form, and make 

distribution (see Encl 1 for Test Result descriptions).

3. When a laboratory receives a sample unfit for testing and testing cannot be 

performed, one copy of the form shall be so annotated by the testing 

laboratory and forwarded to DLA Troop Support, ATTN: DLA Troop 

Support-FTW. The laboratory shall then contact the QAR by the most 

expeditious means available and request an additional sample (e.g., “Sample 

received was unfit for testing due to (insert reason).”)

*Upon receipt of this notice, the QAR shall submit the standby sample, or if 

not available, samples from the next lot produced by the plant and identify it 

as follows: “Alternative sampling for the sample no. (enter sample no. of 
unfit sample(s)) found unfit for testing.”

G. Cross Referencing Test Reports. When a lot of end items or components is common to 

two or more concurrent or consecutive contracts, the QAR is authorized to draw one 

sample to represent the respective contracts. DD Form 1222 shall be annotated with each 

contract number. This reduces laboratory costs, facilitates inspection and expedites 

shipments.

H. Other Than Reliable Contractors. Whenever a contractor’s test system status is “other 

than reliable” (doubtful or unreliable), the QAR shall expedite the forwarding of samples. 

The laboratory in turn shall give top priority to the testing and shall use the most 

expedient means available to forward test results.

I. Contractor Withdraws Lot After Verification Samples Have Been Sent To Laboratory. If 

a contractor withdraws a lot after verification samples have been forwarded, the QAR 

shall notify each laboratory receiving samples by telephone, followed with written 

confirmation, to preclude unnecessary testing; information copy of written confirmation 

shall be sent to DLA Troop Support, ATTN: DLA Troop Support-FTW.

Enclosure 1

 DLA Troop Support Inspection Manual 4155.6

SUBSECTION 207.1

 

INSTRUCTION SHEET FOR DD FORM 1222

J. SECTION A – Request For Test. This section shall be filled out by the QAR in 

accordance with the following when he/she requests laboratory testing:

BLOCK NO.

1. Name and address of laboratory to which sample is being submitted.

2. QAR’s name, rank and/or symbol if different from information in Block 15. 

Address and telephone number of QAR’s field office or base plant normally 

used for mail or messages. QARs shall insert the inspection responsibility code 

in this block (Military only).

3. Complete name and address of contractor and contract number as stated in the 

contract.

4. Name and address of plant from which sample is being submitted; state “Same” 

if identical to Block 3. List all contracts covered by sample. For samples 

submitted from destination, indicate name and address of plant that produced the 

item.

5. Complete nomenclature of end item as stated in the contract, e.g., type, class, 

grade, and size, as applicable. (Block 16 may be used as continuation of this 

block.) (If the contract permits an alternative type, style or grade, etc., the QAR 

shall request the contractor to indicate which alternative is being used, and the 

QAR shall so note in Block 16.) 

Exception: If a component is being submitted for testing only the part of the end 

item nomenclature as described in the contract, or as stated in the appropriate 

DLA Troop Support-H Electronic must be included on the Form.

6. Assign sample number. Sample numbers on each DD Form 1222 shall be 

consecutive (DO NOT duplicate any of the numbers from previous 1222s). 

Precede each sample number with the station’s four-digit inspection 

responsibility code number (Military only).

7. Enter contractor’s lot number. A separate series of lot numbers shall be used for 

each component and item.

8. Enter reason for submitting sample, i.e., 

“Verification Testing (Reliable),”
“Verification Testing (Doubtful),”

“Verification Testing (Unreliable),”

“Production Testing,” “Retesting,”

“Certificate of Conformance (COC) (Reliable),”

“Certificate of Conformance (COC) (Unreliable),”

“Special Request for Examination (SRE)” or “suspect hazardous item.” 

When the word “Special,” or “SRE” is used, explain in Block 16, giving 

authority and reason for submittal.

9. Enter date sample is actually shipped to laboratory.

10. Enter complete official nomenclature of sample being submitted. If the 

submitted sample is a finished product indicate “end item.” Block 16 may be 

used as continuation of this block. 

10.a. Enter quantity and unit of sample submitted, e.g., 10 cans, 1 pound, 3 panels.

NOTE: If more than one shipping container is used to ship the sample, enter number 

used in Block 16.

11. If sample is a component, enter quantity of components and end item in the lot 

for the contract (or contracts) represented by sample (e.g., for strapping 

component, 10 coils (6,000 lbs.)). If sample is an end item, enter quantity of end 

item represented by the sample in units as per contract (e.g., 5,000 cans, 250,000 

pouches, etc.).

12. Enter specification number, revision letter and amendment number (if any), for 

the item being tested.

13. Name and address of supplier of component (City and State), if applicable.

14. Means of sample transmittal (Surface Mail, Air Mail, Hand Carried, Express).

15. QAR’s name/grade and signature, and whenever possible. Veterinary Service 

OIC/NCOIC’s signature if submitted by military supervised inspectors.

16. ENTER ANY NECESSARY CLARIFICATION OF ENTRIES MADE 

IN THE REQUEST. Indicate tests desired/required. When Block 8 

indicates contract deviation or waiver furnished, clarify as follows:

a. SPECIAL TESTING. Pertinent information such as summary of 

closed and open package inspection results, consumer complaint (if 

applicable), and if food borne illness samples, detailed history and 

epidemiological data to include: number of people who were 

exposed and became ill, number exposed that did not become ill, date 
and time each person became ill, date and time each person became 

exposed that did not become ill, list of foods eaten within 36 to 72 

hours prior to symptoms including the time they were eaten, list of 

predominant symptoms in order of precedence and their duration, 

physician’s diagnosis and persons hospitalized.

b. CONTRACT DEVIATIONS (OR WAIVERS). When test 

requirement does not appear in specification or contract clauses, 

indicate the test and requirements.

c. EXAMPLES OF ADDITIONAL INFORMATION REQUIRED: 

(1) Indicate whether test results are required to determine product 

compliance and whether preservative has been added to 

sample.

(2) Indicate approximate shipping dates, if supplies are accepted 

on Government test results.

(3) SPECIAL REQUEST FOR EXAMINATION. Indicate 

tests/examinations to be performed (in addition to test normally 

performed by lab) due to QAR’s lack of facilities. Request that 

results of Special Request be furnished to the QAR.

(4) When submitting samples of case strapping, indicate the gross 

weight of the shipping case on which the straps will be used. 

(5) Indicate the date of pack and manufacturer’s code.

17. QARs shall list address to which the completed report should be sent if other 

than or in addition to that indicated in Block 2. The station’s four-digit 

inspection responsibility code may be used (military only).

II. SECTION B – Results of Tests.

A. This Section, showing the results of the tests, is used only by the laboratory 

performing tests, and shall be completed in accordance with paragraph C.

B. Test results will be provided to the requesting activity as expeditiously as 

appropriate. See Enclosure 1 herein for Test and Test Results Terminology.

 

 
 ENCL 1

SUBSECTION 207.1

 DLA Troop Support 4155.6 *

TYPE TEST RESULTS NOTATIONS TO BE MADE COPY/COPIES

TEST ARE: IN BLOCK NO. 4, SECTION B 1/ TO:

1. VERIFIFICATION- a. SATISFACTORY Laboratory shall report the analytical 1-QAR

results of testing on all copies or on a 1-DLA TROOP SUPPORT-FT *

FOOD ITEMS summary sheet. 

b. UNSATISFACTORY Laboratory shall report the analytical 1-QAR

results of testing on all copies or on a 1-DLA TROOP SUPPORT-FT *

summary sheet.

c. HEALTH HAZZARD Laboratory shall report the analytical 1-QAR

results of testing or all copies on plus 4- DLA TROOP SUPPORT-FT *

annotate form: “THE ABOVE TEST 

RESULTS (INDICATE WHICH 

RESULTS) INDICATE PRODUCT IS A

HEALTH HAZARD. RECOMMEND TO 

CONTRACTING OFFICER THAT 

SUPPLIES BE REJECTED.”

d. M/A – SAMPLE Annotate form: “NOT TESTED 1-QAR

 SUBMITTED BUT BECAUSE (INSERT REASON).” 1-DLA TROOP SUPPORT-FT *

 NOT TESTED

2. VERIFICATION- C&T Laboratory shall forward available copies of DD 4- DLA TROOP SUPPORT *

Form 12225-with a summary sheet, listing the reported test values and all unit

PPLU&MM test results included in the reported values, to DLA TROOP SUPPORT ATTN: 

DLA TROOP SUPPORT-FTW. This office will shall distribute copies of reports and 
shall indicate significant nonconformances and all test results when Certificates of 

Conformance are unreliable annotated with reference to the telephone call used to report 

the Results to the QAR.

3. SPECIAL a. SATISFACTORY Laboratory shall report the analytical 1-REQUEST OR

 EXAM/TEST results of testing on all copies. DLA TROOP SUPPORT-FT 

 REQUESTED 

 BY QAR/DLA TROOP SUPPORT-FTW

b. UNSATISFACTORY Laboratory shall report the analytical 1-REQUEST OR

results of testing on all copies. 2- DLA TROOP SUPPORT-FT 

4. IDENTIFICATION a. SATISFACTORY Laboratory shall report the analytical 1-REQUEST OR

 EVALUATION results of testing on all copies. 2- DLA TROOP SUPPORT-FT *

 

b. UNSATISFACTORY Laboratory shall report the analytical 1-REQUEST OR

results of testing on all copies. 2-DLATROOP SUPPORT-FT *

5. PRODUCTION a. SATISFACTORY Laboratory shall report the analytical 1-REQUEST OR

 results of testing on all copies. 2-DLA TROOP SUPPORT-FT 

b. UNSATISFACTORY Laboratory shall report the analytical 1-REQUEST OR

results of testing on all copies. 2-DLA TROOP SUPPORT-FT* 

1/ Analytical test results shall be recorded on DD Form 1222, or summary sheet, listing the reported values (listing may be attached to the form).

________________________

* Denotes Changes