1

Subsistence Total Ordering and Receipt Electronic System

(STORES)

EDI Implementation Guidelines
2

EDI Implementation Guidelines for Subsistence Prime Vendor (STORES)

Updated September 2017

SECTION 1.0 GENERAL INFORMATION ........................................................................

1.1 DLA TROOP SUPPORT EDI CONTACTS............................................................................................

1.2 EDI TESTING PROCESS .................................................................................................................

1.3 EDI TRANSACTION SETS...................................................................................................................

SECTION 2.0 PRODUCTION PROCEDURES..................................................................

2.1 TRANSMISSION SCHEDULES.......................................................................................................

2.2 PROBLEM RECOVERY..................................................................................................................

SECTION 3.0 EDI Guidelines.................................................................................................

3.1 (832) CATALOG REQUIREMENTS...............................................................................................

3.2 (850) PURCHASE ORDER REQUIREMENTS.............................................................................

3.3 (810) INVOICE REQUIREMENTS..................................................................................................

3.4 (864) RATIONS TEXT MESSAGE REQUIREMENTS.......................................................

3.5 (997) FUNCTIONAL ACKNOWLEDGEMENT REQUIREMENTS........................................
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Section 1.0 General Information

1.1 DLA Troop Support EDI Test Contacts

1.2 Electronic Data Interchange (EDI) – Testing Process

DLA Troop Support points of contact for testing are listed at the beginning of this document. Vendors should 

contact these POCs several weeks prior to their contract go-live date to ensure there is sufficient time for 

testing. Each of the EDI transactions (832, 850, 810) must be tested successfully before the contract can 

move to production. Vendors should be prepared to work with the DLA Troop Support POCs for each 

transaction and provide notification about the success and failure of each transmission.

DLA Troop Support - Subsistence currently uses EDI communications to transmit catalogs (832s), 

purchase orders (850s) and receipts (810s) between STORES (Subsistence Total Order and Receipt System) 

and Vendor systems. 

A typical EDI test process begins with an 832 (catalog) file being sent from a vendor to STORES. In this

catalog file, vendors will provide stock item numbers, item descriptions, item prices and other item data

included in the guidelines below. These stock items will be available for ordering by customers when 

the contract goes from testing to production. Once the 832 file is received, DLA Troop Support 

personnel will review the file to ensure all required fields are included and meet the proper requirements. 

If edits are necessary, DLA will contact the vendor to discuss changes that need to be made to the file. 

Contact For POC

EDI 832 (Catalog) Testing Bob Thistle – robert.thistle@dla.mil

(215) 737-7558

Charles Benn – charles.benn@dla.mil

(215) 737-7318

Lou Milano – louis.milano@dla.mil

(215) 737-7315

EDI 850 (Purchase Order) Testing Bob Thistle – robert.thistle@dla.mil

(215) 737-7558

Lou Milano – louis.milano@dla.mil

(215) 737-7315

Charles Benn – charles.benn@dla.mil

(215) 737-7318

EDI 810 (Invoice) Testing Karen Conroy-Hegarty – karen.hegarty@dla.mil

(215) 737-7550

DLA Transaction Services Edi@dla.mil (937) 656-3333
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Catalog files are transmitted to STORES through an electronic mailbox at DLA Transaction Services. 

Some vendors choose to use a Third Party VAN (VAN) to manage their catalogs. VANs are companies that 

specialize in the creation, maintenance and transmission of EDI files. When a VAN is used, vendors will 

provide stock item updates to the VAN, and that company will edit the catalog and transmit the file through 

DLA Transaction Services to STORES.

When vendors "go-live" and begin supplying items to customers, catalog updates are normally sent on 

a weekly basis for those items that have changed since the previous catalog submission. 

Once catalogs have been approved, the next step in the test process is for a DLA Troop Support person to 

create and send a purchase order (850) using the stock items from the received catalog. Vendors will then 

notify DLA that the order was successfully received and will create and send back an invoice (810) file. 

When DLA confirms that the 810 file was successfully received and processed, EDI Testing is deemed 

complete.

In production, orders are generated by customers either by manually keying the order directly into 

STORES or by uploading an order to STORES from one of the service systems. These orders are then 

translated into an 850 (purchase order) EDI file by STORES and sent through DLA Transaction Services to 

a vendor’s electronic mailbox. Vendors should keep in mind that there are times when a customer could 

place more than one order in the same day.

Once a vendor receives an order from a customer, the order is filled and the requested stock items are 

shipped to the customer's delivery location. These locations are determined by the customer and can be a

dining facility, warehouse, depot, hospital, ship, child care center, or other facility. Note: Vendors should only

deliver items that are on the order and should not substitute any similar items.

After the vendor has delivered the product, customers will verify shipment quantities and make any 

necessary adjustments to the receipt in STORES. Customers then send the receipt in STORES which

generates an electronic validation of the receipt in the DLA Troop Support Financial System. This receipt is

then matched to the vendor 810 (invoice) and all matching lines are paid. Any discrepancies between receipt

and invoice must be researched before payment is made.

1.3 Transaction Sets

The EDI transaction sets listed below are described in detail in later sections of this guideline. Vendors 

must be able to support 832–Catalog, 850-Purchase Order and 810-Invoice file transmissions.
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Section 2.0 Production Procedures

2.1 Transmission Schedules

Vendors should provide 832 catalog updates to DLA Troop Support before 12:00 Noon (EST) on Fridays each 

week so stock item changes may be reviewed prior to the update of all the weekly catalogs. Catalog updates 

sent after Noon on Friday will be reflected in the following weeks catalog update and may 

result in additional catalog pricing errors and erroneous payments. 

As mentioned earlier, outbound 850 purchase orders can be generated anytime during the day seven days 

a week. Therefore, vendors should be prepared to retrieve order data throughout the day.

2.2 Problem Recovery During Production

After moving into production mode, delays, omissions, duplicates or any other type of error have to be 

addressed promptly. In the unlikely event that a delay lasts longer than one day, DLA Troop Support

customers may contact the vendor regarding the option to fax or email a copy of orders.

If the Interchange Control Number (ISA13 element) is received more than once, the vendor should not 

process the duplicate transmission. Although the DLA Troop Support standard software has the constraints to 

prevent sending out duplicate purchase orders, the vendor may still need to consider checking for purchase 

order numbers that may have inadvertently sent more than once.

The STORES Help Desk or DLA Troop Support Subsistence Contract Specialist and/or Account

Manager should be contacted promptly with operational concerns related to purchase order and 

catalog transactions.
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Section 3.0 EDI Guidelines

This EDI Guideline is to be used for EDI partners of DLA Troop Support interfacing with STORES

For both testing and production, the following information is to be used:

3.1 832 Catalog (Vendor to DLA Troop Support)

The 832 Catalog uses the standard EDI transaction set for the 832 Price/Sales Catalog. Please note: 

Elements coded with an "M are mandatory and are required on all catalog submissions. Elements 

coded with a "C" are conditional and are required if certain conditions are met (see annotation at the

bottom for each specific condition). Elements coded with an "O" are optional and are not required 

fields.

NOTE:

DLA is in the process of migrating current EDI X12 Maps from their current version to an upgraded 

4010 version. The details of this migration are not yet defined, but will be provided when available. 

All EDI capable vendors will be required to migrate to the new 4010 EDI X12 map version once it is 

made available. 

ISA Qualifier ZZ

ISA Id S39017

GS Id S39017

VAN DLA Transaction Services

EDI Version 3040

Points of contact for 832 EDI Testing are:

Bob Thistle, robert.thistle@dla.mil, 215-737-7558

Charles Benn, charles.benn@dla.mil, 215-737-7318

Lou Milano, louis.milano@dla.mil, 215-737-7315

Guidelines for 832 – Catalog

Segment Element Definition and Value Size M/C/O

ST Transaction ST01 Transaction Set Identifier Code

Definition: A Transaction Set Identifier Code 

that classifies the EDI file as an 832 catalog

Value: [“832”]

3 ID M

Set Header ST02 Transaction Set Control Number

Definition: The Transaction Set Control

Number.

Value: [Transaction Set Control Number]

4-9 AN M
7

Segment Element Definition and Value Size M/C/O

BCT Beginning

Element for

Price/Sales Catalog

BCT01 Price Catalog Identifier Code

Definition: Indicates the beginning of the Price

Catalog transaction set

Value: [“PC”]

2 ID M

BCT Beginning 

Element for 

Price/Sales Catalog

BCT02 Contract Number

Definition: Specifies catalog number 

information

Value: [Contract Number]

13 AN M

DTM Date/Time DTM01 Effective Date of Change

Definition: The code identifying the date and 

time of the catalog change

Value: [“152”]

3 ID M

DTM Date/Time DTM02 Update-date (YYMMDD)

Definition: The effective date of the catalog 

change

Value: [YYMMDD]

Date M

DTM Date/Time DTM03 Update-time (HHMMSS)

Definition: The effective time of the catalog 

change

Value: [HHMMSS]

Time M

LIN Item LIN01 Line number

Definition: Sequential Line numbers for the 

items on the catalog.

Value: [Line Number]

1-11 N M

LIN Item LIN02 Stock Number Identifier Code

Definition: Code identifying the type of 

descriptive number used in LIN03.

The code ‘SW’ indicates that LIN03 will hold

the DLA Troop Support Stock Number for the 

item on the catalog.

Value: [“SW”]

2 ID M
8

Segment Element Definition and Value Size M/C/O

LIN Item LIN03 Stock number

Definition: Identifying Code DLA Troop

Support uses to identify an item on a catalog.

Value: [Stock Number]

13 AN M

LIN Item LIN04 Vendor Part Identifier Code

Definition: Code identifying the type of 

descriptive number used in LIN05.

The code ‘VP’ indicates that LIN05 will hold

the Vendor’s Part Number for the item on the 

catalog.

Value: [“VP”]

2 ID M

LIN Item LIN05 Part Number

Definition: Identifying Code of the vendor’s 

product on the catalog

Value: [Part Number]

25 AN M

LIN Item LIN06 Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in LIN07 is a mutually 

agreed upon code between the Vendor and 

DLA.

Value: [“ZZ”]

2 ID M

LIN Item LIN07 update indicator

Definition: The update indicator for an item on 

the catalog. ‘C’ for a Change or Add,

or ‘D’ for Delete

Value: [‘C’ or ‘D’]

1 AN M
9

LIN Item LIN08 Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in the LIN09 is a 

mutually agreed upon code between the Vendor 

and DLA.

Value: [“ZZ”]

2 ID M

Segment Element Definition and Value Size M/C/O

LIN Item LIN09 Economic Indicator

Definition: The Economic Indicator for the 

vendor providing the catalog stock items

Value: [One of the below codes – 00 to 08]

Economic Indicator options:

00 = Large business

01 = SB (Small business)

02 = SDB (Small disadvantaged business)

03 = WOSB (Women owned small business)

04 = VOSB (Veteran owned small business)

05 = SDVOSB (Service-disabled veteran 

owned small business)

06 = HZSB (Hub-Zone small business)

07 = Native Indian small business

08 = Native Hawaiian small business

2 AN M

LIN Item LIN10 GTIN Identifier Code

Definition : This is a constant ‘US’ value used 

to indicate Uniform Stock Symbol Code 

Number and that the next element will hold the 

Global Trade Item Number (GTIN)

Value: [“US”]

2 ID C

LIN Item LIN11 Global Trade Item Number (GTIN)

Definition: This is the Global Trade Item

Number (GTIN) for the item on the catalog. 

This element is required if LIN10 is provided.

1/40 AN C
10

REF Reference

Numbers

REF01

Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in the REF02 is a 

mutually agreed upon code between the Vendor 

and DLA.

Value: [“ZZ”]

2 ID M

REF02 Special Order Identifier Code 2 AN M

Segment Element Definition and Value Size M/C/O

Definition: ‘SO’ is always entered in this 

element. ‘SO’ standing for ‘Special Order 

Item’. If the item is a special order one, 

additional information is entered in REF03.

Value: [“SO”]

REF03 Special Ordering Instructions

Definition: If the item is a Special Order one, 

the Special Ordering Instructions are entered in 

this element. If the item is not a Special Order 

one, then no value is entered.

Value: [Special Ordering Instructions or Null]

80 AN O

REF01 Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in the REF02 is a 

mutually agreed upon code between the Vendor 

and DLA.

Value: [“ZZ”]

2 ID M

REF02 Foreign Source Identifier Code

Definition: Definition: This is a constant ‘FS 

which indicates a ‘Foreign Source (Non-US) 

Item’. If the item is from a foreign source, 

additional information is entered in REF03.

Value: [FS]

2 AN M
11

REF03 Foreign Source Indicator

Definition: This element designates either

‘Y’=Yes the item is from a foreign source or

‘N’=No, the item is not from a foreign source.

Value: [‘Y’ or ‘N’]

1 AN M

REF01 Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in the REF02 is a 

mutually agreed upon code between the Vendor

2 ID M

Segment Element Definition and Value Size M/C/O

and DLA.

Value: [“ZZ”]

REF02 Manufacturer SKU Identifier Code

Definition: This is a constant ‘SK’ which 

indicates Manufacturer SKU code. If the item 

has an SKU code assigned, additional 

information is entered in REF03

Value: [“SK”]

2 AN M

REF03 Manufacturer SKU

Definition: If the item has an SKU assigned,

the identifying code is entered. If the item does 

not have an SKU Code, then no value is entered.

Value: [Vendor SKU or Null]

20 AN M

REF01

Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in REF02 is a mutually 

defined code between the Vendor and DLA.

Value: [“ZZ”]

2 ID M
12

REF02 DLA Troop Support Unique Identifier Code

Definition: ‘DU’ is always entered in this 

element. ‘DU’ standing for a ‘DLA Troop 

Support Unique Item’. If the item is a DLA 

Troop Support Unique Item, additional 

information is entered in REF03.

Value: [“DU”]

2 AN M

REF03 DLA Troop Support Unique Indicator

Definition: This element designates either

‘Y’=Yes the item is DLA Troop Support 

Unique or ‘N’=No the item is not DLA Troop 

Support Unique

Value: [Either ‘Y’ or ‘N’]

1 AN M

CTB Restrictions/

Conditions

CTB01 Ordering Restrictions Identifier Code

Definition: This element specifies the

2 ID M

Segment Element Definition and Value Size M/C/O

conditions/restrictions (such as shipping.

ordering)

Value: [“OR”]

CTB02 Not Used 1/80 AN O

CTB03 Minimum Order Quantity Identifier Code

Definition: This is a constant ‘57’ which 

indicates that the value in the CTB04 is the 

minimum number of unit of measures for

ordering this item.

Value: [“57”]

2 ID O

CTB04 Minimum Order Quantity

Definition: This element identifies the 

minimum number of unit of measures of the

item that needs to be ordered; otherwise the

vendor will not fill the order.

Value: [Quantity]

8 INT O
13

PID Product/Item

Description

PID01 Free Form Identifier Code

Definition: This element identifies the ‘PID’ 

line as ‘F’ Free-form line where the vendor can 

enter item information.

Value: [“F”]

1 ID M

PID02 General Description Identifier Code

Definition: This code of ‘GEN’ (General 

Description) indicates that PID05 will provide a 

general description of the line item.

Value: [“GEN”]

3 ID M

PID03 Mutually Defined Identifier Code

Definition: This is a constant ‘ZZ’ which 

indicates that the value in PID07 is the 

Producer Price Index Categories

Value: [“ZZ”]

2 ID C5

PID04 Not Used

PID05 DLA Troop Support Item Description

Definition: The vendor will enter a general

80 AN M

Segment Element Definition and Value Size M/C/O

description of the line item in this element.

Value: [DLA Troop Support Item Description]

PID06 Not Used

PID07 Producer Price Index Categories

Definition: Producer Price Index as defined by 

the bureau of labor statistics

Value [Producer Price Index Categories]

1/15 AN C5

PID08 DLA Troop Support Standards Acceptance

Indicator

Definition: This element designates either

'Y'=Yes, the vendor accepts that their 

provided item does not deviate in any way 

from the DLA Standardized Item 

Description, or 'N'=No, the vendor does not 

provide this guarantee.

Value: [“Y” or “N”]

1 ID M
14

MEA Measurements MEA01 Waste Identifier Code

Definition: The code identifying the Tare 

Weight Value. For this element “WA” for 

Waste.

(Meaning the following MEA02, MEA03 and 

MEA04 elements will describe a measure of 

waste associated with the line item)

Value: [“WA”]

2 ID C1

MEA02 Tare Weight Identifier Code

Definition: The code identifying a specific 

product or process characteristic to which a 

measurement applies. In this case the value is 

“T” for Tare Weight. Tare Weight is the total 

weight of all packaging for an item.

Value: [“T”]

1 ID C1

MEA03 Tare Weight Value

Definition: The code identifying the Tare

Weight Value

Value: [Tare Weight Value]

9,2 Decimal C1

Segment Element Definition and Value Size M/C/O

MEA04 Tare Weight Unit of Measure

Definition: The Tare Weight Unit of Measure

Value: [Tare Weight Unit of Measure]

2 ID C1

MEA01 Waste Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. In 

this case the value is “WA” for Waste. 

(Meaning the following MEA02, MEA03 and 

MEA04 elements will describe a measure of 

waste associated with the line item)

Value: [“WA”]

2 ID C1
15

MEA02 Aluminum Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. If the 

packaging is Aluminum a value of “ZAL” is 

entered. (Total weight of aluminum packaging 

for item)

Value: [“ZAL”]

3 ID C1

MEA03 Aluminum Weight Value

Definition: The Aluminum Weight Value

Value: [Aluminum Weight Value]

9,2 Decimal C1

MEA04 Aluminum Weight Unit of Measure

Definition: The Aluminum Weight Unit of

Measure

Value: [Aluminum Weight Unit of Measure]

2 ID C1

MEA01

Waste Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. In 

this case the value is “WA” for Waste. 

(Meaning the following MEA02, MEA03 and 

MEA04 elements will describe a measure of

2 ID C1

Segment Element Definition and Value Size M/C/O

waste associated with the line item)

Value: [“WA”]

MEA02 Tin Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. If the 

packaging is Tin, a value of “ZSN” is entered. 

(Total weight of tin packaging for item)

Value: [“ZSN”]

3 ID C1
16

MEA03 Tin Weight Value

Definition: The Tin Weight Value

Value: [Tin Weight Value]

9,2 Decimal C1

MEA04 Tin Weight Unit of Measure

Definition: The Tin Weight Unit of Measure

Value: [Tin Weight Unit of Measure]

2 ID C1

MEA01 Waste Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. In 

this case the value is “WA” for Waste. 

(Meaning the following MEA02, MEA03 and 

MEA04 elements will describe a measure of 

waste associated with the line item)

Value: [“WA”]

2 ID C1

MEA02 Paper Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. If the 

packaging is paper or cardboard, a value of 

“ZFL” is entered. (Total weight of paper and 

cardboard packaging for item)

Value: [“ZFL”]

3 ID C1

Segment Element Definition and Value Size M/C/O

MEA03 Paper Weight Value

Definition: The Paper Weight Value

Value: [Paper Weight Value]

9,2 Decimal C1
17

MEA04 Paper Weight Unit of Measure

Definition: The Paper Weight Unit of Measure

Value: [Paper Weight Unit of Measure]

2 ID C1

MEA01

Waste Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. In 

this case the value is “WA” for Waste. 

(Meaning the following MEA02, MEA03 and 

MEA04 elements will describe a measure of 

waste associated with the line item)

Value: [“WA”]

2 ID C1

MEA02 Plastic Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. If the 

packaging is Plastic, a value of “VIN” is

entered. (Total weight of plastic packaging

for item)

Value: [“VIN”]

3 ID C1

MEA03 Plastic Weight Value

Definition: The Plastic Weight Value

Value: [Plastic Weight Value]

9,2 Decimal C1

MEA04 Plastic Weight Unit of Measure

Definition: The Plastic Weight Unit of Measure

Value: [Plastic Weight Unit of Measure]

2 ID C1

Segment Element Definition and Value Size M/C/O
18

MEA01

Waste Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. In 

this case the value is “WA” for Waste. 

(Meaning the following MEA02, MEA03 and 

MEA04 elements will describe a measure of 

waste associated with the line item)

Value: [“WA”]

2 ID C1

MEA02 Glass Identifier Code

Definition: The code identifying the broad 

category to which a measurement applies. If the 

packaging is Glass, a value of “ZZZ” is entered. 

(Total weight of glass packaging for item)

Value: [“ZZZ”]

3 ID C1

MEA03 Glass Weight Value

Definition: The Glass Weight Value

Value: [Glass Weight Value]

9,2 Decimal C1

MEA04 Glass Weight Unit of Measure

Definition: The Glass Weight Unit of Measure

Value: [Glass Weight Unit of Measure]

2 ID C1

P04

Item Physical

Detail

PO401 Units-per-purchase-pack

Definition: The number of inner pack units per 

outer pack unit

Value: [Units per purchase pack] 

Element Example: [24]

Catalog Item Example: 24 -12 OZ CN

4 UI M

PO402 Package-size

Definition: The size of supplier units in a pack

Value: [Package Size] 

Example: [12]

Catalog Item Example: 24 -12 OZ CN

8 Explicit

Decimal 2 

“12345.78”

M

PO403 Package-unit-of-measure 2 AN M

Segment Element Definition and Value Size M/C/O
19

Definition: The Unit of Measure

Value: [Package Unit of Measure] 

Example: [OZ] – Ounce

Catalog Item Example: 24 -12 OZ CN

PO404 Packaging-code

Definition: The code identifying the type of 

packaging. (Note: must be “AVG” if item is 

catch weight)

Value: [Packaging Code] 

Example: [CAN] – Can

Catalog Item Example: 24 -12 OZ CN

5 AN M

PO405 Not Used

PO406 Gross Weight/Pack

Definition: The numeric value of gross weight 

per pack

Value: [Gross Weight/Pack]

9,2 Decimal M

PO407 Gross Weight Unit

Definition: The Gross Weight Unit

Value: [Gross Weight Unit]

2 ID M

PO408 Gross Volume

Definition: The numeric value of gross volume 

per pack

Value: [Gross Volume]

9,2 Decimal M

PO409 Gross Volume Unit

Definition: The Gross Volume Unit in which a 

value is being expressed

Value: [Gross Volume Unit]

2 ID M

ITD Terms of Sale ITD01 Prompt Payment Act Identifier Code

Definition: The code identifying the type of 

payment terms. The value of 16 designates that

2 ID M
20

Segment Element Definition and Value Size M/C/O

the item is part of the Prompt Payment Act

Value: [“16”]

ITD02 Not Used

ITD03 Not Used

ITD04 Not Used

ITD05 Not Used

ITD06 Not Used

ITD07 Not Used

ITD08 Not Used

ITD09 Not Used

ITD10 Not Used

ITD11 Not Used

ITD12 Brand Name

Definition: A description field that allows for 

entry of an 2 position State code for where the 

item was grown followed by a hyphen “-“ and 

the items Brand Name. The 2 position State 

Code is NOT mandatory for OCONUS 

Vendors. The hyphen is only required 

when State Code is present.

Value:[2 position State Code, “-“ (hyphen) and

Brand Name]

Example [PA-KC Mushrooms]

1-80 AN M

LDT Lead Time LDT01 Shelf Life Identifier Code

Definition: This code identifies the LDT line as 

dealing with Lead Time/Shelf Life for a stock 

item. It is a mutually defined Lead Time Code, 

where AU = Shelf Life

Value: [“AU”]

2 ID O

LDT02 Shelf Life

Definition: A numeric value designating the 

Shelf Life (the number of months or days) of 

the product.

Value: [Shelf Life]

3 Integer O
21

LDT03 Shelf life Unit

Definition: The unit of shelf life time – either 

months or days

Value: [Either “MO” – Month or “DY”- Day]

2 ID O

LDT Lead Time LDT01 Lead Time Identifier Code 2 ID O

Segment Element Definition and Value Size M/C/O

Definition: A lead time code of “AF” indicates 

lead time from purchase order (PO) date to 

required delivery date (RDD)

Value: [“AF”]

LDT02 Required Lead Time in Days

Definition: The numeric quantity of the

Required Lead Time Quantity in Days

Value: [Required lead time in days]

3 Integer O

LDT03 Calendar days

Definition: A code of ‘DA’ indicates the time 

period is in “Calendar Days”

Value: [“DA”]

2 ID O

DTM Date/Time

Reference

DTM01 Voucher Date Identifier Code.

Definition: This code of ‘518’ indicates the 

Voucher Date of a manufacturing product 

purchased by the prime vendor

Value: [“518”]

3 ID C4

DTM02 MPA Purchase Date

Definition: This field allows entry of the MPA 

Purchase Date (required for OCONUS MPA 

items)

Value: [YYMMDD]

Date C4
22

SAC Service,

Promotion, 

Allowance or

Charge Information

SAC01 Allowance Identifier Code

Definition: This element is an allowance 

indicator

Value: [“A”]

1 ID C2

SAC02 NAPA Allowance Identifier Code

Definition: This allowance code of “C260”

indicates a ‘Discount – Incentive (NAPA)

Value: [“C260”]

4 ID C2

Segment Element Definition and Value Size M/C/O

SAC05 NAPA Allowance

Definition: The monetary amount of the 

NAPA Allowance. Must be prorated in 

accordance with the Unit of Measure of the 

Delivered Price of the item.

Value: [Napa Allowance $]

10,2

Decimal

Explicit

C2

SAC01 Allowance Identifier Code

Definition: This element is an allowance 

indicator

Value: [“A”]

1 ID C2

SAC02 Food Show Allowance Identifier Code

Definition: This allowance code of “C300”

indicates a ‘Discount – Special (Food Show)

Value: [“C300”]

4 ID C2

SAC05 Food Show Allowance

Definition: The monetary amount of the Food

Show Allowance

Value: [Food Show Allowance $]

10,2

Decimal

Explicit

C2
23

SAC01 Allowance Identifier Code

Definition: This element is an allowance 

indicator

Value: [“A”]

1 ID C2

SAC02 Promotional Allowance Identifier Code

Definition: This allowance code of “C310”

indicates a ‘Discount – Promotional’

Value: [“C310”]

4 ID C2

SAC05 Promotional Allowance

Definition: The monetary amount of the

Discount – Promotional Allowance

10,2

Decimal

Explicit

C2

Segment Element Definition and Value Size M/C/O

Value: [Promotional Allowance]

SAC01 Charge Identifier Code

Definition: This element is a charge indicator

Value: [“C”]

1 ID M

SAC02 Distribution Price Identifier Code

Definition: This charge code of “C330”

indicates a ‘Distribution Price’

Definition (Fixed Unit Price): This charge 

code of “C330” indicates a ‘Distribution Price’ 

(storage and/or handling fee)

Value: [“C330”]

4 ID M

SAC03 Mutually Defined Identifier Code

Definition: The mutually agreed upon Agency

Qualifier Code (between the Vendor and DLA)

Value: [“ZZ”]

2 ID M
24

SAC04 Distribution Price Category Code

Definition: The Agency maintained 

Distribution Price Category Code identifying 

the charge.

Definition (Fixed Unit Price): The Agency 

maintained Distribution Price (storage and/or 

handling fee) Category Code identifying the 

charge. For Fixed Unit Price (FUP) type 

contracts, where the item represents a Food 

Service Operating Supplies (FSOS) or a 

Producer Price Index (PPI) item, the value 

submitted should be “NA”

Value: [Distribution Price Category Code]

4 AN M

SAC05 Distribution Price for Unit of Measure

Definition: The monetary amount of the 

Distribution Price. If no Distribution Price is 

applicable, the value submitted should be

0.00.

10,2

Decimal

Explicit

M

Segment Element Definition and Value Size M/C/O

Definition (Fixed Unit Price): The monetary 

amount of the Distribution Price (storage 

and/or handling fee). If no Distribution 

Price is applicable, the value submitted 

should be 0.00.

Value: [Distribution Price for Unit of

Measure]

CTP Pricing

Information

CTP01 Not used 2 ID O

CTP02 Standard Price Identifier Code

Definition: The standard price identifier code

Value: [STA]

3 ID M
25

CTP03 Unit price

Definition: The unit price per unit of product. 

This price includes the distribution price per 

unit of measure, standard freight, and 

includes a reduction for all applicable 

allowances

Definition (Fixed Unit Price): The unit price 

per unit of product. This price contains all 

elements of price including the distribution 

price (storage and/or handling fee)

Value: [Unit Price]

10,2

Decimal

Explicit

M

CTP04 Catch weight multiple

Definition: The Catch Weight multiple number 

of units (in pounds (lbs.)) that must be ordered 

to purchase one case of product

Value: [Catch Weight Multiple Number of

Units]

6 Integer

(entered for 

catch weight 

items only) 

otherwise 

blank

C3

CTP05 Unit-of-measure

Definition: The standard Unit-of-Measure. 

(Note: must be "LB" if item is catch weight) 

This is the unit that defines how the vendor 

sells the product, and represents the unit that 

the vendor price is based upon

2 AN M

Segment Element Definition and Value Size M/C/O

Value: [Unit-of-Measure]

CTP06 Purchase Ratio Factor Identifier Code

Definition: The code identifying the 

Purchase Ratio Factor as ‘SEL’ – a selling 

multiplier

Value: [“SEL”]

3 ID M
26

CTP07 Ratio-numerator

Definition: The PRF is the ratio between the 

Unit of Issue (how DLA sells the item to the 

customer), and the Unit of Measure (how

the vendor sells the product to the 

customer). It defines how many units of 

issue there are in one vendor unit of 

measure

Value: [Ratio-Numerator]

4 UI M

CTP08 Ratio-denominator

Definition: The PRF is the ratio between the 

Unit of Issue (how DLA sells the item to the 

customer), and the Unit of Measure (how

the vendor sells the product to the 

customer). It defines how many units of 

issue there are in one vendor unit of 

measure.

Value: [Ratio-Denominator]

4 UI M

CTP Pricing

Information

CTP01 Not Used

CTP02 Product Price (Pertains to OCONUS

contracts) / Delivered Price (Pertains to

CONUS contracts) Identifier Code

Definition: The price identifier code.

Specifically the Manufacturer’s unit price (Price 

excluding distribution price but includes 

standard freight and a reduction for all 

applicable allowances per unit of measure)

Definition (Fixed Unit Price): The price 

identifier code. Specifically the unit price

3 ID M

Segment Element Definition and Value Size M/C/O

excluding distribution price (storage and/or

handling fee)

Value: [“PRO”]
27

CTP03 Product Price (Pertains to OCONUS

contracts) / Delivered Price (Pertains to

CONUS contracts)

Definition (Product Price): The Manufacturer 

unit price. This price excludes the 

distribution price but includes standard 

freight and a reduction for all applicable 

allowances per unit of measure

Definition (Delivered Price): The unit price 

excluding distribution price (storage and/or 

handling fee)

Value: [Product Price]

10 Explicit

Decimal 2

R

M

CTP Pricing

Information

CTP01 Not Used

CTP02 Additional Freight Charge Code

Definition: The Additional Freight Charge 

Code for the item being shipped/delivered. 

This code indicates that CTP03 is additional 

freight charge.

Value: [“PPD”]

4 UI C6

CTP03 Additional Freight Charge Price

Definition: Additional Freight Charge fee for 

item being shipped /delivered

Value: [Additional Freight Price]

0 Explicit

Decimal 2

R

C6

SE Transaction Set SE01 Number of included segments

Definition: The total number of elements 

included in a transaction set (including ST and 

SE elements)

1-10 AN M

Segment Element Definition and Value Size M/C/O
28

Value: [Number of included elements]

Trailer SE02 Transaction Set Control Number

Definition: The identifying control number that 

must be unique within the transaction set 

functional group for a transaction set. *Note: 

This is the final element in the 832 transaction 

set.

Value: [Transaction Set Control Number]

4-9 AN M

C1 = Conditional: Element is required if catalog is used for Navy standard core

menu. C2 = Conditional: Item is required if allowance applies for this item

C3 = Conditional: Element is required if item is a Catch-weight item.

C4 = Conditional : Element is mandatory for OCONUS contracts, while optional for others.

C5 = Conditional: Element is mandatory for CONUS Fixed Unit Price type contracts, while optional for

others. C6 = Conditional: Element is mandatory for CONUS Alaska contracts, while optional for others.

832 Example File:

ISA~00~ ~00~ ~ZZ~ABC ~ZZ~S39017 ~120312~1234~U~

00200~000000593~0~P~^_ 

GS~SC~ABC~S39017~120312~1234~587~X~003040

ST~832~100535

BCT~PC~SPM30010DXXXX 

DTM~152~120312~1234

LIN~1~SW~892501E19XXXX~VP~100068~ZZ~C~ZZ~00

REF~ZZ~SO 

REF~ZZ~FS~N 

REF~ZZ~SK~01232

REF~ZZ~DU~N

PID~F~GEN~~~CANDY, CHOC COV PEANUTS, PAN-COATED, ASST COLORS, 48/1.00 OZ PG~~~Y 

PO4~48~1.00~OZ~PG~~1.00~CS~10.00~CS

ITD~16~~~~~~~~~~~MARS

LDT~AU~329~DY 

LDT~AF~2~DA 

SAC~A~C260

SAC~A~C300

SAC~A~C310

SAC~C~C330~ZZ~ 14~11.49

CTP~~STA~243.66~~CS~SEL~1~1

CTP~~PRO~100.00
29

LIN~2~SW~891501E09XXXX~VP~100041~ZZ~C~ZZ~03

REF~ZZ~SO 

REF~ZZ~FS~N 

REF~ZZ~SK~53181

REF~ZZ~DU~N

PID~F~GEN~~~RAISINS, SDLS, NAT, US GRA, 144/1.5 OZ PG~~~Y 

PO4~144~1.00~OZ~PG~~10.00~CS~100.00~CS 

ITD~16~~~~~~~~~~~REGENT

LDT~AU~546~DY 

LDT~AF~2~DA

SAC~A~C260

SAC~A~C300

SAC~A~C310

SAC~C~C330~ZZ~ 14~11.49

CTP~~STA~10.00~~CS~SEL~1~1

CTP~~PRO~10.00

LIN~3~SW~892501E19XXXX~VP~181164~ZZ~C~ZZ~00

REF~ZZ~SO 

REF~ZZ~FS~N

REF~ZZ~SK~65CLGF 

REF~ZZ~DU~N

PID~F~GEN~~~HONEY, WHITE, US GRADE A, 5 LB CO, 6/CS~~~Y 

PO4~6~1.00~LB~CO~~10.00~CS~100.00~CS 

ITD~16~~~~~~~~~~~AMERICAN BOUNTY

LDT~AU~728~DY 

LDT~AF~2~DA 

SAC~A~C260

SAC~A~C300

SAC~A~C310

SAC~C~C330~ZZ~ 22~12.63

CTP~~STA~10.00~~CS~SEL~6~1

CTP~~PRO~10.00

CTT~3

SE~54~100535

GE~1~587

IEA~1~000000593
30

3.2 850 Purchase Order Version 3040 (Customer to Vendor)

All STORES customer sites will use the 850 Purchase Order transaction set when ordering food. Multiple 

orders may be sent by customers to vendors at any time of the day.

ISA Qualifier ZZ

ISA Id CHUCK1

GS Id CHUCK1

VAN DLA Transaction Services

Points of contact for 850 EDI Testing are:

Lou Milano, louis.milano@dla.mil, 215-737-7315

Bill Saccone, charles.benn@dla.mil, 215-737-7318

Robert Thistle, robert.thistle@dla.mil 215-737-7558

Guidelines for 850 – Purchase Order

Segment Element Definition / Value Size

ST Transaction Set

Header

ST01 Transaction Set Identifier Code

Definition: Code uniquely identifying a 

transaction set.

Value: [“850”]

4/9 N

ST02 Transaction Set Control Number

Definition: This is the Transaction Set 

Control Number and holds the value of 

the unique identifying control number 

within the transaction set.

Value: [Transaction Set Control Number]

BEG Beginning

Segment for

Purchase Order

BEG01 Transaction Set Purpose Code

Definition: This is the Transaction Set 

Purpose Code and the ‘00’ value indicates 

that this Purchase Order is the Original.

Value: [“00”]

2 AN

BEG02 Purchase Order Type Code

Definition: This is the Purchase Order 

Type Code and the value of ‘NE’ 

indicates that this is a new Order.

Value: [“NE”]

2 A
31

Segment Element Definition / Value Size

BEG03 Purchase Order Number

Definition: This is the purchase order 

number for the current order.

Value:[ Purchase Order Number]

14 AN

BEG04 Contract Order Number

Definition: Due to the PIID 

implementation, the Contract Order 

Number (Call Number) is no longer 

required.

Value: [NULL]

4 SPACES

BEG05 Contract Order Date

Definition: This is the Date the order was 

created.

Value: [Contract Order Date]

date

BEG06 Contract Number

Definition: This is the contract number 

field and it holds the contract number for 

the contract that the customer will order 

from when placing orders.

Value [Contract Number]

13 AN

DTM Date/Time

Reference

DTM01 Delivery Requested

Definition: This is a constant value of

‘002’ to indicate delivery requested.

Value: [“002”]

3 AN

DTM02 Required Delivery Date

Definition: This is the required delivery 

date for the items on the purchase order.

Value: [Required Delivery Date]

6 AN
32

Segment Element Definition / Value Size

N1 Name N101 Ship To

Definition: The constant value “ST” is 

required in this segment.

Value: [“ST”]

2 A

N102 Not Used

N103 Department of Defense Activity Address

Code (DoDAAC)

Definition: The constant value “10” is 

required and indicates the next segment 

hold the DoDAAC.

Value: [“10”]

2 AN

N104 Ship To Dodaac

Definition: This is the DoDAAC of the 

Ship To Address of the location to where 

the items will be shipped.

Value: [Ship To Dodaac]

6 AN

N2 Additional

Name Information

N201 Ship To Facility Name or Number

Definition: This is the facility name or 

number of the location to where the items 

will be shipped.

Value: [Ship To Facility Name or

Number]

35 AN

N202 Ship To Building Name Or Number

Definition: This is the building name or 

number of the location to where the items 

will be shipped.

Value: [Ship To Building Name Or

Number]

35 AN
33

N3 Address

Information

N301 Ship To Address-1

Definition: This is the first line address of

35 AN

Segment Element Definition / Value Size

the ship to location to where the items will 

be shipped.

Value: [Ship To Address-1]

N302 Ship To Address-2

Definition: This is the second line address of 

the ship to location to where the items will be 

shipped.

Value: [Ship To Address-2]

35 AN

N4 Geographic

Location

N401 Ship To City

Definition: This is the City of the ship to 

location for the items that will be shipped.

Value: [Ship To City]

25 AN

N402 Ship To State

Definition: This is the State of the ship to 

location for the items that will be shipped.

Value: [Ship To State]

2 AN

N403 Ship To Zip

Definition: This is the Zip Code of the 

ship to location for the items that will be 

shipped.

Value: [Ship To Zip]

9 UI

PO1 Baseline Item PO101 Line Item Number

Definition: This is the line item number 

for the item on the order. This is a 

sequential number for each new order.

Value: [Line Item Number]

4 UI
34

PO102 Quantity

Definition: This is the quantity ordered 

for the item.

5 UI

Segment Element Definition / Value Size

Value: [Quantity]

PO103 Unit of Measure

Definition: The standard Unit of Measure

Value: [Unit of Measure]

2 AN

PO104 Vendor Selling Price

Definition: This is the vendor’s selling 

price for the item

Value: [Vendor Selling Price]

10 explicit decimal 2 

“1234567.90”

PO105 Not Used

PO106 Vendor Part Number

Definition: This is a constant value of 

“VP”. This value indicates that the next 

segment will hold the vendor’s part 

number.

Value: [“VP”]

2 AN

PO107 Vendor Part Number

Definition: This is the vendor’s part 

number for the item being ordered.

Value: [Vendor Part Number]

25 AN
35

PO108 Stock-Number

Definition: This is a constant value of 

“SW”. This value indicates that the next 

segment will contain the DLA stock 

number.

Value: [“SW”]

15 AN

PO109 Stock Number

Definition: This is the DLA stock number 

for the item being ordered.

15 AN

Segment Element Definition / Value Size

Value: [Stock Number]

PO110 Mutually Defined

Definition: This is a constant value of ‘ZZ’ 

and it means that the next element is mutually 

defined element between DLA Troop Support 

and the STORES EDI vendor.

Value: [“ZZ”]

PO111 FIC

Definition: This is the Food Identification 

Code (FIC). The FIC is used by Navy 

ordering sites only. It is the identification 

code used to identify an item on the 

catalog or order.

Value: [FIC]

3 AN

PID

Production/Item

Description

PID01 Free Form

Definition: The code indicating the 

format of the DLA Troop Support Item 

Description.

Value: [“F”]

PID02 Not Used

PID03 Not Used

PID04 Not Used
36

PID05 DLA Troop Support Item Description

Definition: This is the DLA Troop 

Support item description of the item that 

is on the order. The description is taken 

from the DLA Troop Support catalog.

Value: [DLA Troop Support Item

Description]

80 AN

CTT Transaction

Totals

CTT01 Line Item Number

Definition: This is the total number of 

line items in the purchase order.

4 UI

Segment Element Definition / Value Size

Value: [Line Item Number]

CTT02 Total Purchase Order Dollar

Definition: This is the total dollar value 

for the purchase order.

Value:[Total Purchase Order Dollar]

12 Explicit Decimal 2

SE Segment

Elements

SE01 Number Of Included Segments

Definition: This is the number of ST

segments in the transaction

Value: [Number Of Included Segments]

1/10 N

SE02 Transaction Set Control Number

Definition: This is the Transaction Set 

Control Number and holds the value of 

the unique identifying control number 

within the transaction set. It should match 

the Transaction Set Control Number used 

in the ST02 element.

Value: [Transaction Set Control Number]

4/9 AN

850 Example File:
37

ISA*00* *00* *ZZ* CHUCK1 *ZZ*STORES *120214*2103*U*00200*000001161*0*P*<~ 

GS*PO*CHUCK1*STORES*120214*2103*1161*X*003040

ST*850*000000001

BEG*00*NE* CHUCK120455695* *120214*SPM30011DXXXX 

DTM*002*120221

N1*ST*SAM CAFE*10* CHUCK1

N2*SAM CAFE*BLDG# 335

N3*SAM CAFE*A1C REEDY 

N4*Philadelphia*PA*19111

PO1*0086*88*LB*1.97**VP*11111*SW*891501E213585*ZZ*V03

PID*F****APPLES, EATING, RED, SWT, FRESH, BU 

PO1*0087*88*LB*2.06**VP*2222*SW*891501E213586*ZZ*V04

PID*F****APPLES, EATING, YELLOW, FRESH, BULK

PO1*0088*81*LB*.8**VP*33333*SW*891501E213590*ZZ*V11

PID*F****BANANAS, FRESH, BULK, BUY IN 1 LB I 

PO1*0089*108*LB*.83**VP*44444*SW*891501E211702

PID*F****BANANAS, FRESH, NMT, 4L, BULK, BUY
38

PO1*0090*4*CS*20.94**VP*55555*SW*891001E299881*ZZ*U47

PID*F****CHEESE, COTTAGE, CHL, ESL, SMALL CU 

PO1*0091*11*LB*3.25**VP*66666*SW*891501E213599*

ZZ*V42

PID*F****CUCUMBERS, BULK, FRESH, US 

NO. 1 GR 

PO1*0092*36*LB*2.28**VP*77777*SW*891501

E213252

PID*F****GRAPES,FRESH,RED,GLOBE,BULK,US NO. 

PO1*0093*54*LB*.99**VP*88888*SW*891501E213604*

ZZ*V61

PID*F****HONEYDEW MELONS, FRESH, BULK, US NO

PO1*0094*28*LB*3.33**VP*99999*SW*891501E213605*ZZ*V66

PID*F****KIWIFRUIT, FRESH, BULK, US GR NO. 1

PO1*0095*72*LB*2.37**VP*12222*SW*891501E213607*ZZ*V69

PID*F****LETTUCE, ICEBERG, FRESH, BULK, US N 

PO1*0096*11*LB*2.95**VP*212222*SW*891501E213614*

ZZ*V87

PID*F****ONIONS, GREEN, FRESH, US NO. 1 

GR, 

PO1*0097*88*LB*.67**VP*323333*SW*891501

E310466

PID*F****ONIONS, YELLOW, LG, DRY, BUY IN 1 L 

PO1*0098*22*LB*3.94**VP*434444*SW*891501E213620*Z

Z*W02

PID*F****PEPPERS, BELL, SWT, FRESH, US NO 1

PO1*0099*66*LB*1.07**VP*545555*SW*891501E213622*ZZ*W07

PID*F****PINEAPPLE, FRESH, BULK, US NO. 

1 GR 

PO1*0100*66*LB*.85**VP*656666*SW*891501

E211782

PID*F****POTATOES, FRESH, MAYQUEEN 2L, US#1

PO1*0101*44*LB*.82**VP*177777*SW*891501E213626*ZZ*W15

PID*F****POTATOES, WHITE, FRESH, FOR

BAKING, 

PO1*0102*72*LB*3.08**VP*3288888*SW*891501

E211785

PID*F****TOMATOES, FRESH, LARGE, US#1 OR LOC 

PO1*0103*18*CS*6.6**VP*888655*SW*891001E391626*

ZZ*U95

PID*F****YOGURT, REG, VARIETY, CHL, ESL, FRU 

PO1*0104*34*LB*1.14**VP*655555*SW*891501E213601*

ZZ*V54

PID*F****GRAPEFRUIT, FRESH, US NO. 1 GRADE,

PO1*0105*190*LB*1.21**VP*867567676*SW*891501E213615*ZZ*V89

PID*F****ORANGES, FRESH, ANY VARIETY EXCEPT 

PO1*0106*44*LB*1.37**VP*32323111*SW*891501E213633*Z

Z*W39

PID*F****TANGERINES, FRESH, BULK, US NO. 1 G

CTT*21*2038.4

SE*51*000000001

GE*1*1161
39

IEA*1*000001161

3.3 810 INVOICE - VERSION 4010

This standard contains the format and establishes the data contents of the Invoice. The

transaction set is used for customary and established business and industry practice relative to

the billing for goods and services provided.

Points of contact for 810 Invoice Testing are:

Karen Conroy-Hegarty, karen.hegarty@dla.mil, 215-737-7550

Guidelines for 810 – Invoices

Segment Element Definition and Value Size M/C/O

Transaction Set

Header (ST)

ST01 Transaction Set Identifier Code

Definition: Code uniquely identifying a 

transaction set.

Value: [810]

3/3 ID M

ST02 Transaction Set Control Number

Definition: Identifying control number that 

must be unique within the Transaction set 

functional group assigned by the originator 

for a transaction set

Value: [Transaction Set Control Number ]

4-9 AN M

Beginning Segment

for Invoice (BIG)

BIG01 Invoice Date

Definition: The invoice date

3050 Value: [YYMMDD]

3050 Example: [101312]

6 - Date M
40

BIG02 Invoice Number

Definition: Identifying number assigned by issuer

Value: [Invoice Number]

1-22 AN M

BIG03 Not Used

Segment Element Definition and Value Size M/C/O

BIG04 Contract Number

Definition: The contract number of the invoice

Value: [Contract Number]

13/13 AN M

BIG05 Call Number / Release Number

Definition: Due to the PIID implementation, 

the Contract Order Number (Call Number) is 

no longer required.

Value: [NULL]

4/4 SPACES M

BIG06 Not Used

BIG07 Transaction Type Code

Definition: This element will always be ‘DI’

standing for ‘Debit Invoice’

Value: [“DI”]

2/2 ID O

BIG08 Transaction Set Purpose Code

Definition: The mutually agreed upon 

transaction set purpose code.

Value: [“ZZ”]

2/2 ID O
41

N1 Loop ID (N1) N101 Entity Identifier Code

Definition: The Entity Identifier Code

Value: [“ST”]

2/2 ID M

N102 Customer Name

Definition: The Customer Name

Value: [Customer Name]

1/35 AN M

N103 Identification Code Qualifier

Definition: This Identification Code will always 

be ’10’, designating it as a Dept of Defense 

Activity Address Code (DoDAAC)

Value: [“10”]

1/2 AN M

Segment Element Definition and Value Size M/C/O

N104 Ship To DoDAAC

Definition: The Ship-To DoDAAC for the 

invoice.

Value: [Ship To DoDAAC]

6/6 AN M

Reference Numbers

(REF)

REF01 Reference I.D. Qualifier

Definition: This Reference Number Qualifier 

will always be ‘RQ’, the code for Purchase 

Requisition Number

Value: [“RQ”]

2/2 ID M

REF02 Purchase Order Number

Definition: The Purchase Order Number (or

Reference ID)

Value: [PO Number]

14/14 AN M
42

Date/Time

Reference (DTM)

DTM01 Date/Time Qualifier

Definition: This element displays a Date

Qualifier of ‘011’

Value: [“011”]

3/3 ID M

DTM02 Date

Definition: This element displays the Date the 

invoice was sent

3050 Value: [YYMMDD]

6/8 DT M

Baseline Item

Invoice Data (IT1)

IT101 Contract Line Item Number (CLIN)

Definition: a Four position Alpha-numeric 

characters assigned for differentiation within a 

transaction set

Value: [alpha-numeric characters]

1/11 AN M

Segment Element Definition and Value Size M/C/O

IT102 Quantity Invoiced

Definition: The quantity of supplier units 

invoiced

Value: [Numeric quantity]

1/10 R M

IT103 Unit or Basic Measurement

Definition: The unit of measurement

Value: [Unit of measurement]

2/2 ID M

IT104 Price-extended CLIN

Definition: Price-extended for CLIN, quantity 

invoiced * price.

Value: [Price per unit]

1/14 R M
43

IT105 Not Used

IT106 Product/Service I.D. Qualifier

Definition: This Product ID Qualifier will 

always be ‘FS’, designating a National Stock 

Number

Value: [“FS”]

2/2 ID M

IT107 Product/Service I.D. NSN

Definition: The Product ID/NSN (National

Stock Number)

Value: [National Stock Number]

13/13 AN M

IT108 Product/Service I.D. Qualifier

Definition: The mutually agreed upon 

transaction set product qualifier code.

Value: [“ZZ”]

2/2 ID C

IT109 Product/Service I.D.

Definition: The identifying code for a prime 

vendor

Value: [“PV”]

2/2 AN C

Segment Element Definition and Value Size M/C/O

IT110 Vendor Number

Definition: The code specifying the next 

element will display the Vendor’s Item Number.

Note: Must be populated when the vendor is a 

prime vendor.

Value: [“VN”]

2/2 ID C
44

IT111 Vendor Item Number

Definition: The Vendor’s Item Number 

identifying the item on the invoice

Note: Must be populated when the IT110 is 

populated.

Value: [Vendor Item Number]

1/30 AN C

Total Monetary

Value Summary

(TDS)

TDS01 Amount of Total Invoice

Definition: The total invoice amount

Value: [Invoice Amount]

1/10 N2 M

Transaction Totals

(CTT)

Number of line items invoiced

Definition: The total number of line items 

invoiced

Value: [Number of line items invoiced]

1/6 No M

SE Segment

Elements

SE01 Number of included segments

Definition: Total number of segments in the

810

Value: [Number of included segments]

1/10 No M

SE02 Transaction Set Control Number

Definition: The unique identifying control 

number for the 810 transaction set

Value: [Transaction Set Control Number]

4/9 AN M

810 Invoice Example
45

ISA*00* *00* *ZZ*COMPANYABC *ZZ*DTDN

*20120301*0900*U*00401*000129756*1*P*> 

GS*IN*COMPANYABC*HBJSUB*20120301*0900*12975

6*X*004010

ST*810*0001

BIG*20120301*281082**SPM300010DXXXX* 

**DI*ZZ N1*ST*HEYRATAN*10*WZZZZZ 

REF*RQ*WYYYYY20430641

DTM*011*120301

IT1*1212*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7171

IT1*1213*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7115

IT1*1214*18*LB*1.00**FS*891501E2XXXXX*ZZ*PV*VN*7099

IT1*1215*20*LB*1.00**FS*891501E2XXXXX*ZZ*PV*VN*7186

IT1*1216*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7173

IT1*1217*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7109

IT1*1218*0*CS*0**FS*891001E2XXXXX*ZZ*PV*VN*1841

IT1*1219*0*CS*0**FS*891001E2XXXXX*ZZ*PV*VN*1840

IT1*1220*0*CS*0**FS*891001E2XXXXX*ZZ*PV*VN*18752

IT1*1221*40*LB*1.00**FS*891501E2XXXXX*ZZ*PV*VN*7172

IT1*1222*40*LB*1.00**FS*891501E2XXXXX*ZZ*PV*VN*7176

IT1*1223*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7098

IT1*1224*30*LB*1.00**FS*891501E2XXXXX*ZZ*PV*VN*7096

IT1*1225*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7112

IT1*1226*0*LB*0**FS*891501E3XXXXX*ZZ*PV*VN*7188

IT1*1227*0*LB*0**FS*891501E3XXXXX*ZZ*PV*VN*7185

IT1*1228*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7183

IT1*1229*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7107

IT1*1230*33*LB*1.00**FS*891501E2XXXXX*ZZ*PV*VN*7170

IT1*1231*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7102

IT1*1232*0*LB*0**FS*891501E2XXXXX*ZZ*PV*VN*7101

IT1*1233*0*CS*0**FS*891001E3XXXXX*ZZ*PV*VN*9371

TDS*15216

CTT*22

SE*30*0001
46

3.4 864 Text Message (Internal Process for Rations)

Segment Element Value / Definition Size

ST Transaction Set

Header

BMG Beginning 

Segment for text 

Message

MIT Message

Identification

MSG Message

Text

SE Transaction Set

Trailer

ST01

ST02

BMG01

MIT01

MSG01

SE01

SE02

Transaction Set Identifier Code

Definition: This is the Transaction Set Identifier Code

Value: [“864”] 

Not Used

Original Message

Definition: The “00” indicates that is the original 

message

Value: [“00”] 

Type of Message

Definition: The “Rations Order” indicates the type of 

message.

Value: [Rations Order] 

Milstrip Record

Definition: This is the A0A Milstrip format record

Value: [Milstrip Record] 

Number of Included Segments

Definition: This segment will hold the Number of

Included Segments.

Value: [Number Of Included Segments] 

Transaction Set Control Number

Definition: This is the Transaction Set Control 

Number and holds the value of the unique identifying 

control number within the transaction set. It should 

match the Transaction Set Control Number used in the 

ST02 element.

Value: [Transaction Set Control Number]

3 AN

4/9 AN

2/2 AN

80 AN

1/10 N

4/9 AN
47

3.5 997 Functional Acknowledgement Version 3040 (Vendor to STORES)

ISA Qualifier ZZ

ISA Id CHUCK1

GS Id CHUCK1

VAN DLA Transaction Services

997 Guidelines

Segment Element Value / Definition Size M/C/O

ST 

Transaction 

Set Header

ST01 Transaction Set Identifier Code

Definition: This is the Transaction Set

Identifier Code

Value: [“997”]

3 N M

ST02 Transaction Set Control Number

Definition: Transaction Set Control Number

Value: [Transaction Set Control Number]

4/9 AN M

AK1

Functional 

Group 

Response 

Header

AK101 Functional Identifier Code

Definition: The Functional Identifier Code 

holds the code of the transaction being 

acknowledged. Example “PO” or “TX”

Value: [“PO” or “TX”]

2/2 AN M

AK102 Group Control Number

Definition: The Group Control Number holds 

the value of the group control number of the 

transaction being acknowledged.

1/9 AN M
48

Segment Element Value / Definition Size M/C/O

Value: [Group Control Number]

AK2

Transaction Set 

Response Header

AK201 Transaction Set Identifier Code

Definition: This is the Transaction Set Identifier

Code and it hold the transactions set Id found in 

the ST segment in the transaction being

acknowledged

3/3 ID M

AK202 Transaction Set Control Number

Definition: This the Transaction Set Control 

Number and it holds the transaction set control 

number found in the ST segment in the 

transaction being acknowledged

4/9 AN M

AK5

Transaction Set 

Response Trailer

AK501 Transaction Set Acknowledgement

Definition: This is the Transaction Set 

Acknowledgement Code and it should contain an 

“A” if transaction Accepted and “R” if it is 

Rejected.

1 A M

AK9

Functional Group 

Response Trailer

AK901 Functional Group Acknowledge Code

Definition: This is the Functional Group 

Acknowledge Code and it should contain the 

value of “A” if the transmitted functional group 

is accepted

1 A M
49

AK902 Number of Transaction Sets Included

Definition: This segment will hold the

Number of Transaction Sets Included

Value: [Number Of Transaction Sets Included]

1 N M

AK903 Number of Received Transactions Sets 1 N M

Segment Element Value / Definition Size M/C/O

Definition: This segment will hold the Number 

of Received Transactions Sets

Value: [Number Of Received Transactions

Sets]

AK904 Number of Accepted Transactions Sets

Definition: This segment will hold the Number 

of Accepted Transactions Sets

Value: [Number Of Accepted Transactions

Sets]

1 N M

SE

Transaction

Set Trailer

SE01 Number of Included Segments

Definition: This segment will hold the Number 

of Included Segments.

Value: [Number Of Included Segments]

1/10 N M

SE02 Transaction Set Control Number

Definition: This is the Transaction Set Control 

Number and holds the value of the unique 

identifying control number within the 

transaction set. It should match the Transaction 

Set Control Number used in the ST02 element.

Value: [Transaction Set Control Number]

4/9 AN M
50

997 Functional Acknowledgement Example

ISA*00* *00* *08*STORESVENDOR*08*S39017*120214*2109*U*00304*900149639*O*P*> 

GS*FA* STORESVENDOR *S39017*120214*2109*159639*X*003040

ST*997*4587

AK1*PO*1161

AK2*850*000000001

AK5*A 

AK9*A*1*1*1

SE*6*4587

GE*1*159639

IEA*1*900149639

ISA*00* *00* *08* STORESVENDOR *08*S39017 *120214*2129*U*00304*900149640*O*P*
51

Document Change Log

1. Changed definition and value for Element ITD12 (Brand Name) from: 

ITD12 Brand Name

Definition: A description field that allows for 

entry of an items Brand Name

Value: [Brand Name]

To the value below:

ITD12 Brand Name

Definition: A description field that allows for 

entry of an 2 position State code for where the 

item was grown followed by a hyphen “-“ and 

the items Brand Name. The 2 position State 

Code is NOT mandatory. The hyphen is 

only required when State Code is present.

Value:[2 position State Code, “-“ (hyphen) and

Brand Name]

Example [PA-KC Mushrooms]

Completed by Charles Benn on 8-17-16.