Connecting Suppliers with DLA

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Issue 19

January 2021

2021 TKO -

Mark Your Calendars!

TKO Seminars are 

FREE!

Learn how to do business with 

the Government

March 16

May 11

September 7

November 2

Register at: https://tko.dla.mil/

All seminars are held 

VIRTUALLY

8:00 AM - 4:30 PM E.S.T

www.dla.mil

www.facebook.com/dla.mil

www.twitter.com/dlamil

www.youtube.com/user/

dodlogisticsagency

HOT: Cybersecurity Maturity Model Certification (CMMC) 

and Contract Self Assessments

The DoD is working to enhance the protection of controlled unclassified information 

(CUI) within the supply chain with the Cybersecurity Maturity Model Certification 

(CMMC). The CMMC effort builds upon existing regulation (DFARS 252.204-7012) 

that is based on trust by adding a verification component with respect to 

cybersecurity requirements.

As of November 30, 2020, if an offeror is required to have implemented the NIST SP 

800–171 security requirements on their information systems pursuant to DFARS 

clause 252.204–7012 “Safeguarding Covered Defense Information and Cyber Incident Reporting,” they must complete an assessment and post their results in SPRS 

in order to be eligible for contract award IAW DFARS 252.204-7019 & 252.204-

7020. This includes new delivery or task orders issued against existing IDCs.

Contractor Resources:

• Supplier Performance Risk System (SPRS) - https://www.sprs.csd.disa.mil/

• SPRS Awardee Guide Sep 2020 - https://www.sprs.csd.disa.mil/pdf/

SPRS_Awardee.pdf.

• Cyber Circuits Essential CMMC Q&A - Project Spectrum is a nonprofit effort 

funded by the DoD Office of Small Business Programs to help educate the 

Defense Industrial Base (DIB) on compliance with this requirement.https://

www.infodefense.com/cmmc-self-assessment-tool/?

utm_source=bing&utm_medium=cpc&utm_campaign=cmmc%20selfassessment&utm_term=cmmc'&msclkid=1538312f49071efea5e96ee61104787d.

• The NIST SP800-171 DoD Assessment Methodology - 

https://www.acq.osd.mil/dpap/pdi/cyber/index.html

• E-mail address for posting summary level scores in SPRS of basic assessments 

conducted in accordance with the NIST SP 800-171 DoD Assessment Methodology - webptsmh@navy.mil

CMMC CERTIFICATION REQUIRED FOR 

ALL SUPPLIERS
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The DIBBS system is set to mark addresses as undeliverable whenever it receives a response called a Non-Delivery 

Report (NDR). This report can be generated for many reasons, one of which includes invalid e-mail addresses. Since 

these reports come from multiple e-mail servers from the internet service providers, they are not consistent and 

there is not an error code field that can be easily checked; therefore, on the first failure of any type, DIBBS will mark 

the e-mail address as invalid and stop all notifications. If you have noticed that you are no longer receiving solicitation 

or/and award notifications, please follow the instructions below to update your account.

The SuperUser (ending in 01) will need to log in to DIBBS and click the “My Account” hot link in the upper right hand 

corner on the DIBBS “Home” page. Under the SuperUser options, click on the link for “Manage Vendor Profile.” Navigate through the profile settings shown below until you get to the heading “Notifications.” Make sure the e-mail addresses for award and solicitation notifications are correct. Here you can edit the addresses if there are changes 

needed. Even if you notice that the e-mail addresses are correct, delete the entries and retype the same addresses as 

before and save all changes. This should correct the issue if you have stopped receiving solicitation and award notifications.

Just as a reminder, 

set your system to 

accept ALL e-mails 

from *.csd.disa.mil 

and *.dla.mil.

NOTIFICATION E-MAIL REMINDERS
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NOTIFICATION E-MAIL REMINDERS (CONT.)
Page 4

All DIBBS users are reminded to go to www.dibbs.bsm.dla.mil on a regular basis to check for awards for their CAGE 

code(s). DIBBS users can search for awards using the “Awards Database Search” under the “Awards” tab or the 

“Database search” dropdown on the ribbon bar as seen below. E-mail award notifications can be marked invalid for 

DIBBS users for several reasons; therefore, it is imperative that suppliers check DIBBS in a timely manner to ensure they 

are aware of all awards.

Please review the DIBBS Document Retention Policy below and ensure all awards are captured before they are removed from DIBBS. 

DIBBS Document Retention Policy

As part of our continuing efforts to improve the performance and functionality of DIBBS, the amount of time documents 

are available on DIBBS was reviewed. As of April 30, 2012, documents are removed from DIBBS in accordance with the 

following time frames:

• Large Purchase Contract Awards and 

Modifications - 60 days after contract closeout

• Basic Contract Awards and Modifications - 60 

days after contract closeout

• Purchase Order (PO) and Delivery Order (DO) 

Awards - 120 days after posting to DIBBS 

(unless modified)

• PO and DO Modifications (and associated PO/

DO) - 120 days after latest modification posting 

to DIBBS

• Subsistence Awards (Non-Public) - 30 days after 

posting to DIBBS

• RFQs Cancelled or Deleted - 30 days after 

cancellation/deletion date

• RFQs Resulting in Awards - 90 days after 

solicitation closing date

• RFPs - On the closing date or amended closing 

date

As always, any questions regarding DIBBS may be directed to the DIBBS support desk via the on-line 

feedback form at: https://www.dibbs.bsm.dla.mil/FeedBack/ or via e-mail to: DibbsBSM@dla.mil

CHECK FOR AWARDS IN DIBBS

In March 2020, DLA notified its supplier base that National Stock Numbers (NSNs) in specified Federal Supply Classes 

(FSCs) would be realigned from DLA Troop Support Industrial Hardware to DLA Land and Maritime and DLA Aviation. 

https://www.dibbs.bsm.dla.mil/notices/msgdspl.aspx?msgid=1019

This process began in April 2020 and since then, approximately half of the roughly 900K NSNs slated for realignment 

have been transferred. The transfer was under the oversight of and coordination with a group of leaders from DLA 

HQ and each of the affected DLA Major Subordinate Commands. DLA anticipates completing this effort by the third 

quarter of fiscal year 2022.

UPDATE ON THE CLASS IX RE-ALIGNMENT 
The process of realigning an NSN can have impacts that some vendors may have already noticed. Every attempt is being made to execute these changes with as little interruption as possible. With each scheduled FSC realignment, industry can expect:

• Cancellation of select solicitations

• Modifications issued changing administration office

• Changes to the contract administrator

The schedule below (subject to changes) outlines the progress to date and anticipated schedule for the remaining FSCs 

yet to be realigned.

With so many NSNs being realigned and DLA Troop Support personnel movement, determining the current contract 

administrator may be a challenge. This is an excellent opportunity for suppliers to review the functionality of DIBBS 

Post Award Requests (PARs). 

https://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx

Did you know? 

• PARs are automatically assigned to the CURRENT post award administrator responsible for contract administration

- This functionality is essential during the realignment process

• Suppliers receive immediate feedback after submission (e.g. PAR number, PAR status, administrator information)

• PARs are tracked, measured, and reported

• DIBBS PARs are preferred over e-mail requests which may be delayed pending manual review and assignment

• DIBBS PARs allow for notes and attachments

• PARs are permanent records stored in the official contract file

DLA is certain that the efficiencies gained from this realignment will allow us to better serve the warfighter, our industry partners, and the nation.

Questions or concerns about the process should be submitted through the PAR functionality. Future editions of “The Link” will provide updates on the process. 

Month/Year FSC Aligned to

April 2020 5331, 5355 L&M

August 2020 5307, 5320, 5325 Aviation

September 2020 5330 L&M

October 2020 5305 Aviation

April 2021 5306, 5315 Aviation

May 2021 5360 L&M

September 2021 5310 Aviation

February 2022 5340 L&M

UPDATE ON THE CLASS IX RE-ALIGNMENT (CONT.)

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