696 Federal Register / Vol. 74, No. 4 / Wednesday, January 7, 2009 / Notices 

Dated: December 30, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison, Officer, 

Department of Defense. 

QNRO–3 

SYSTEM NAME: 

Diet and Nutrition Evaluation Records 

(August 22, 2000, 65 FR 50969). 

REASON: 

These records are no longer kept; the 

data that was in the system did not 

contain personal information, but only 

information on the nutritional value of 

foods. 

[FR Doc. E9–39 Filed 1–6–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2008–OS–0170] 

Privacy Act of 1974; Systems of 

Records 

AGENCY: Defense Finance and 

Accounting Service, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Defense Finance and 

Accounting Service (DFAS) proposes to 

alter a system of records notice in its 

inventory of record systems subject to 

the Privacy Act of 1974 (5 U.S.C. 552a), 

as amended. 

DATES: This Action will be effective 

without further notice on February 6, 

2009 unless comments are received that 

would result in a contrary 

determination. 

ADDRESSES: Send comments to the 

FOIA/PA Program Manager, Corporate 

Communications and Legislative 

Liaison, Defense Finance and 

Accounting Service, 8899 E. 56th Street, 

Indianapolis, IN 46249–0150. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Linda Krabbenhoft at (303) 589–3510. 

SUPPLEMENTARY INFORMATION: The 

Defense Finance and Accounting 

Service notices for systems of records 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended, have been 

published in the Federal Register and 

are available from the address above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on December 30, 2008, to the 

House Committee on Government 

Reform, the Senate Committee on 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

December 12, 2000, 65 FR 239. 

Dated: December 30, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

T7347b 

SYSTEM NAME: 

Defense Military Retiree and Annuity 

Pay System (February 20, 2003, 68 FR 

8230). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Director of Continuing Government 

Activity, Defense Finance and 

Accounting Service—Cleveland, 1240 

East Ninth Street, Cleveland, OH 44199– 

2055.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Military retirees, their dependents, 

their survivors, former spouses and 

abused dependents.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

Social Security Number (SSN), address, 

telephone number, master pay files, 

court orders, Application for 

Transitional Compensation, payment 

schedules, case processing record, direct 

deposit forms, annual certification form, 

acknowledgment action form, 

correspondence and other supporting 

documents relating to entitlements and 

deductions of military retirees, 

annuitants, dependents, former spouses 

and abused dependents.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘5 

U.S.C. 301, Departmental Regulations; 

10 U.S.C., Chapters 53, 61, 63, 65, 67, 

69, 71, 73, 74; 10 U.S.C. Sec. 1059, and 

1408(h); 38 U.S.C. Sec. 1311 and 1313; 

Pub. L. 92–425; Pub. L. 102–484 Sec. 

653; Pub. L. 103–160 Sec. 554 and 1058; 

Pub. L. 105–261, Sec. 570; DoDI 

1342.24, Transitional Compensation for 

Abused Dependents; DoD Financial 

Management Regulation 7000.14–R, 

Volume 7B and E.O. 9397 (SSN).’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

maintain pay and personnel information 

for use in the computation of military 

retired pay survivor annuity pay and to 

make payments to spouses, former 

spouses and other dependents who are 

victims of abuse.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Add a new routine use ‘‘To receive 

approved requests from the military 

services to make payments of 

transitional compensation to military 

member’s spouses, former spouses, and 

other dependents that are determined to 

be victims of abuse.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with 

‘‘Maintained in file folders and 

electronic storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with ‘‘Name 

and Social Security Number (SSN).’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Disposition for Retired and Annuitant 

Pay records range from 30 days to 56 

years. The administrative records such 

as, change of address, electronic 

messages or tax records, that are not pay 

affecting, are destroyed using retention 

of 30 days to less than 6 years. All pay 

affecting documents such as retirement 

documents, account computation 

information or entitlement/eligibility 

records are retained for six years or 

more and the pay histories are retained 

for 56 years. Records are destroyed by 

tearing, shredding, pulping, macerating, 

burning, or degaussing the electronic 

storage media.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Policy 

official: Director of Continuing 

Government Activity, Defense Finance 

and Accounting Service Cleveland, 

(DFAS–PD/CL), 1240 East Ninth Street, 

Cleveland, OH 44199–2055. 

Record holder: Systems Manager, 

Lockheed Martin, Defense Finance and 

Accounting Service—Cleveland, 1240 

East Ninth Street, Cleveland, OH 44199– 

2055.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about them is 

contained in this record system should 

address written inquiries to the Defense 

Finance and Accounting Service, 

Freedom of Information/Privacy Act 

Program Manager, Corporate 

Communications and Legislative 

Liaison, 8899 East 56th Street, 

Indianapolis, IN 46249–0150. 

The requester should be able to 

provide sufficient proof of identity, such 

Federal Register / Vol. 74, No. 4 / Wednesday, January 7, 2009 / Notices 697 

as name, Social Security Number (SSN), 

place of employment, or other 

information available from the record 

itself.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about them contained in 

this system should address written 

inquiries to Defense Finance and 

Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications 

and Legislative Liaison, 8899 East 56th 

Street, Indianapolis, IN 46249–0150. 

The requester should be able to 

provide sufficient proof of identity, such 

as name, Social Security Number, place 

of employment, or other information 

available from the record itself.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

DFAS rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from the Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 East 56th 

Street, Indianapolis, IN 46249–0150.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with ‘‘From 

the individual concerned; other DoD 

Components such as Army, Navy, Air 

Force and Marine Corps; state or local 

governments; members’ survivors such 

spouses, other dependents or guardians 

of the member or dependent children; 

former spouses, private law firms which 

are executors of estates in casualty 

cases, financial, educational and 

medical institutions, and other federal 

government agencies such as the 

Department of Veterans Affairs, Social 

Security Administration, and Internal 

Revenue Service.’’ 

* * * * * 

T7347b 

SYSTEM NAME: 

Defense Military Retiree and Annuity 

Pay System Records. 

SYSTEM LOCATION: 

Director of Continuing Government 

Activity, Defense Finance and 

Accounting Service—Cleveland, 1240 

East Ninth Street, Cleveland, OH 44199– 

2055. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Military retirees, their dependents, 

their survivors, former spouses and 

abused dependents. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Name, Social Security Number (SSN), 

address, telephone number, master pay 

files, court orders, Application for 

Transitional Compensation, payment 

schedules, case processing record, direct 

deposit forms, annual certification form, 

acknowledgment action form, 

correspondence and other supporting 

documents relating to entitlements and 

deductions of military retirees, 

annuitants, dependents, former spouses 

and abused dependents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301, Departmental 

Regulations; 10 U.S.C., Chapters 53, 61, 

63, 65, 67, 69, 71, 73, 74; 10 U.S.C. Sec. 

1059, and 1408(h); 38 U.S.C. Sec. 1311 

and 1313; Pub. L. 92–425; Pub. L. 102– 

484 Sec. 653; Pub. L. 103–160 Sec. 554 

and 1058; Pub. L. 105–261, Sec. 570; 

DoDI 1342.24, Transitional 

Compensation for Abused Dependents; 

DoD Financial Management Regulation 

7000.14–R, Volume 7B and E.O. 9397 

(SSN). 

PURPOSE(S): 

To maintain pay and personnel 

information for use in the computation 

of military retired pay survivor annuity 

pay and to make payments to spouses, 

former spouses and other dependents 

who are victims of abuse. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, these records 

or information contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

Records are provided to the Internal 

Revenue Service for normal wage and 

tax withholding. 

Disclosures are made to the 

Department of Veterans Affairs (DVA) 

regarding establishments, changes and 

discontinuing of DVA compensation to 

retirees and annuitants. 

Information is provided to individuals 

authorized to receive retired and 

annuitant payments on behalf of retirees 

or annuitants. 

The Army Emergency Relief, NavyMarine Corps Relief Society and Air 

Force Assistance Fund to process 

allotments for repayment of interest-free 

loans from the society and retiree 

charitable allotments in support of fund 

drives initiated by the Secretaries of the 

Army, Navy, and Air Force. The 

information will be used to process 

allotments on behalf of service members 

and retirees. 

To officials and employees of the 

American Red Cross in the performance 

of their official duties relating to the 

assistance of the members and their 

dependents and relatives. 

To former spouses for purposes of 

providing information, consistent with 

the requirements of 10 U.S.C. 1450(f)(3), 

regarding Survivor Benefit Plan 

coverage. 

To spouses for purposes of providing 

information, consistent with the 

requirements of 10 U.S.C. 1448(a), 

regarding Survivor Benefit Plan 

coverage. 

To receive approved requests from the 

military services to make payments of 

transitional compensation to military 

member’s spouses, former spouses, and 

other dependents that are determined to 

be victims of abuse. 

The DoD ‘Blanket Routine Uses’ 

published at the beginning of the DFAS 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Name and Social Security Number 

(SSN). 

SAFEGUARDS: 

Records are maintained in a 

controlled facility. Physical entry is 

restricted by the use of locks, guards, 

and is accessible only to authorized 

personnel. Access to records is limited 

to person(s) responsible for servicing the 

record in performance of their official 

duties and who are properly screened 

and cleared for need-to-know. Access to 

computerized data is restricted by 

passwords, which are changed 

periodically. 

RETENTION AND DISPOSAL: 

Disposition for Retired and Annuitant 

Pay records range from 30 days to 56 

years. The administrative records such 

as, change of address, electronic 

messages or tax records, that are not pay 

affecting, are destroyed using retention 

of 30 days to less than 6 years. All pay 

affecting documents such as retirement 

documents, account computation 

information or entitlement/eligibility 

records are retained for six years or 

more and the pay histories are retained 

for 56 years. Records are destroyed by 

tearing, shredding, pulping, macerating, 

burning, or degaussing the electronic 

storage media. 

698 Federal Register / Vol. 74, No. 4 / Wednesday, January 7, 2009 / Notices 

SYSTEM MANAGER(S) AND ADDRESS: 

Policy official: Director of Continuing 

Government Activity, Defense Finance 

and Accounting Service Cleveland, 

(DFAS–PD/CL), 1240 East Ninth Street, 

Cleveland, OH 44199–2055. 

Record holder: Systems Manager, 

Lockheed Martin, Defense Finance and 

Accounting Service—Cleveland, 1240 

East Ninth Street, Cleveland, OH 44199– 

2055. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about them is 

contained in this record system should 

address written inquiries to the Defense 

Finance and Accounting Service, 

Freedom of Information/Privacy Act 

Program Manager, Corporate 

Communications and Legislative 

Liaison, 8899 East 56th Street, 

Indianapolis, IN 46249–0150. 

The requester should be able to 

provide sufficient proof of identity, such 

as name, Social Security Number, place 

of employment, or other information 

available from the record itself. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about them contained in 

this system should address written 

inquiries to Defense Finance and 

Accounting Service, Freedom of 

Information/Privacy Act Program 

Manager, Corporate Communications 

and Legislative Liaison, 8899 East 56th 

Street, Indianapolis, IN 46249–0150. 

The requester should be able to 

provide sufficient proof of identity, such 

as name, Social Security Number, place 

of employment, or other information 

available from the record itself. 

CONTESTING RECORD PROCEDURES: 

The DFAS rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in DFAS Regulation 5400.11– 

R; 32 CFR part 324; or may be obtained 

from the Freedom of Information/ 

Privacy Act Program Manager, 

Corporate Communications and 

Legislative Liaison, 8899 East 56th 

Street, Indianapolis, IN 46249–0150. 

RECORD SOURCE CATEGORIES: 

From the individual concerned; other 

DoD Components such as Army, Navy, 

Air Force and Marine Corps; state or 

local governments; members’ survivors 

such as spouses, other dependents or 

guardians of the member or dependent 

children; former spouses, private law 

firms which are executors of estates in 

casualty cases, financial, educational 

and medical institutions, and other 

federal government agencies such as the 

Department of Veterans Affairs, Social 

Security Administration, and Internal 

Revenue Service. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. E9–41 Filed 1–6–09; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DoD–2008–OS–0169] 

Privacy Act of 1974; System of 

Records 

AGENCY: National Security Agency/ 

Central Security Service, DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The National Security 

Agency/Central Security Service is 

proposing to alter a system of records 

notice in its existing inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective without further notice on 

February 6, 2009 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: Send comments to the 

National Security Agency/Central 

Security Service, Office of Policy, 9800 

Savage Road, Suite 6248, Ft. George G. 

Meade, MD 20755–6248. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Anne Hill at (301) 688–6527. 

SUPPLEMENTARY INFORMATION: The 

National Security Agency/Central 

Security Service systems of records 

notices subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended, have 

been published in the Federal Register 

and are available from the address 

above. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on December 19, 2008, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget (OMB) 

pursuant to paragraph 4c of Appendix I 

to OMB Circular No. A–130, ‘Federal 

Agency Responsibilities for Maintaining 

Records About Individuals,’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: December 30, 2008. 

Patricia L. Toppings, 

OSD Federal Register Liaison Officer, 

Department of Defense. 

GNSA 09 

SYSTEM NAME: 

NSA/CSS Personnel File (August 9, 

1993, 58 FR 42303). 

CHANGES: 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Civilian employees, personnel under 

contract, military assignees, dependents 

of NSA/CSS personnel assigned to field 

elements, individuals integrated into the 

cryptologic reserve program, custodial 

and commercial services personnel.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘File 

contains personnel papers and forms 

including but not limited to 

applications, transcripts, 

correspondence, notices of personnel 

action, performance appraisals, internal 

staffing resume, professionalization 

documentation and correspondence, 

training forms, temporary duty, letters 

of reprimand, special assignment 

documentation, letters of 

commendation, promotion 

documentation, field assignment 

preference, requests for transfers, 

permanent change of station, passport, 

transportation, official orders, awards, 

suggestions, pictures, complaints, 

separation, retirement, time utilization, 

scholarship/fellowship or other school 

appointments, military service, reserve 

status, military check in/out sheets, 

military orders, security appraisal, 

career battery and other test results, 

language capability, military personnel 

utilization survey, work experience, 

notes and memoranda on individual 

aspects of performance, productivity 

and suitability, information on 

individual eligibility to serve on various 

boards and committees, emergency loan 

records, other information relevant to 

personnel management, housing 

information where required.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with 

‘‘National Security Agency Act of 1959, 

Public Law 86–36 (codified at 50 U.S.C. 

Section 402 note); Title of the United 

States Code and certain implementing 

Office of Personnel Management 

regulations contained within 5 CFR Part 

293, Personnel Records; 10 U.S.C. 1124, 

Cash awards for disclosures, 

suggestions, inventions, and scientific