1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 1 For official government use only 

856 Ship Notice/Manifest

Functional Group=SH

DSCR Subset - X.12 Version 3050-856 

VERSION: Based on Federal IC DRAFT

Author: Leroy Buard, Defense Supply Center Richmond 

Publication Date: 2/17/2003 Version 1.1 

This “Draft Standard” for “Trial Use” contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) 

for use within the context of an Electronic Data Interchange (EDI) and DSCR EDI procurement environment. The transaction set is used to 

communicate and verify the contents of a shipment of goods as well as tracking information relating to the shipment, such as Federal Express 

(FedEx), United Parcel Service, etc., product description, type of packaging, marking, carrier information, and configuration of goods within 

the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels 

of detail and provides an ordered flexibility to convey information. The sender of this transaction set is the organization responsible for 

detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this 

transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment. 

Segments: 

 Pos Id Segment Name Req Max 

Use

Repeat Notes 

 010 ISA Interchange Control Header M 1 

 020 GS Functional Group Header M 1 

Heading: 

 Pos Id Segment Name Req Max 

Use

Repeat Notes 

 010 ST Transaction Set Header M 1 

 020 BSN Beginning Segment for Ship Notice M 1 

 040 DTM Date/Time Reference O 10 

Detail: 

 Pos Id Segment Name Req Max 

Use

Repeat Notes 

 

 LOOP ID – HL 200000 

 010 HL Hierarchical Level (Address) M 1 C2/010 

 LOOP ID - N1 200 

 340 N1 Name M 1 

 350 N2 Additional Name Information O 2 

 360 N3 Address Information O 2 

 370 N4 Geographic Location O 1 

 390 PER Administrative Communications Contact R 3 

 LOOP ID – HL 200000 

 400 HL Hierarchical Level (Shipment) M 1 C2/400 

 470 TD1 Carrier Details (Quantity and Weight) R 20 

 480 TD5 Carrier Details (Routing Sequence/Transit Time) O 12 

 510 REF Reference Numbers M >1 

 

 LOOP ID – CLD 200 

 520 CLD Load Detail O 1 

 530 DTM Date/Time Reference O 10 

 540 FOB F.O.B. Related Instructions O 1 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 2 For official government use only 

 LOOP ID – HL 200000 

 680 HL Hierarchical Level (Item) M 1 C2/680 

 690 LIN Item Identification R 1 

 700 SN1 Item Detail (Shipment) R 1 

 710 PRF Purchase Order Reference R 1 

 720 PO4 Item Physical Details O 1 

 730 PID Product/Item Description O 200 

 

 LOOP ID - CLD 200 

 800 CLD Load Detail O 1 

 

 LOOP ID – LM 10 

 890 LM Code Source Information O 1 

 900 LQ Industry Code O 100 

Summary: 

 Pos Id Segment Name Req Max 

Use

Repeat Notes 

 020 SE Transaction Set Trailer M 1 

Segments: 

 Pos Id Segment Name Req Max 

Use

Repeat Notes 

 010 GE Functional Group Trailer M 1 

 020 IEA Interchange Control Trailer M 1 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 3 For official government use only 

ISA Interchange Control Header 

Pos: 010 Max: 1

 - Mandatory 

Loop: N/A Elements: 16

To start and identify an interchange of zero or more functional groups and interchange-related control segments 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 ISA01 I01 Authorization Information Qualifier 

Description: Code to identify the type of information in the Authorization 

Information. 

 Code Name _

 00 No Authorization Information Present (No Meaningful 

Information in I02) 

M ID 2/2 

 ISA02 I02 Authorization Information 

Description: Information used for additional identification or 

authorization of the interchange sender or the data in the interchange; the 

type of information is set by the Authorization Information Qualifier (I01) 

M AN 10/10 

 ISA03 I03 Security Information Qualifier 

Description: Code to identify the type of information in the Security 

Information. 

 Code Name _

 00 No Security Information Present (No Meaningful Information in 

I04) 

M ID 2/2 

 ISA04 I04 Security Information 

Description: This is used for identifying the security information about 

the interchange sender or the data in the interchange; the type of 

information is set by the Security Information Qualifier (I03) 

M AN 10/10 

 ISA05 I05 Interchange ID Qualifier 

Description: Qualifier to designate the system/method of code structure 

used to designate the sender or receiver ID element being qualified. 

 Code Name _

01 Duns (Dun & Bradstreet) 

09 X.121 (CCITT) 

12 Phone (Telephone Companies) 

 14 Duns Plus Suffix 

 ZZ Mutually Defined 

M ID 2/2 

 ISA06 I06 Interchange Sender ID 

Description: Identification code published by the sender for other parties 

to use as the receiver ID to route data to them; the sender always codes 

this value in the sender ID element. 

User Note 1: Duns (Dun & Bradstreet) 

M AN 15/15 

 ISA07 I05 Interchange ID Qualifier 

Description: Qualifier to designate the system/method of code structure 

used to designate the sender or receiver ID element being qualified. 

 Code Name _

01 Duns (Dun & Bradstreet) 

09 X.121 (CCITT) 

12 Phone (Telephone Companies) 

 14 Duns Plus Suffix 

 ZZ Mutually Defined 

M ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 4 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 ISA08 I07 Interchange Receiver ID 

Description: Identification code published by the receiver of the data. 

When sending, it is used by the sender as their sending ID, thus other 

parties sending to them will use this as a receiving ID to route data to 

them. 

M AN 15/15 

 ISA09 I08 Interchange Date 

Description: Date of the interchange. 

M DT 6/6 

 ISA10 I09 Interchange Time 

Description: Time of the interchange. 

M TM 4/4 

 ISA11 I10 Interchange Control Standards Identifier 

Description: Code to identify the agency responsible for the control 

standard used by the message that is enclosed by the interchange header 

and trailer. 

Code Name _

U U.S. EDI Community of ASC X12, TDCC, and UCS 

M ID 1/1 

 ISA12 I11 Interchange Control Version Number 

Description: This version number covers the interchange control 

segments. 

 Code _ Name _

 00305 Draft Standards for Trial Use Approved for Publication by ASC 

X12 Procedures Review Board through December 1994 

M ID 5/5 

 ISA13 I12 Interchange Control Number 

Description: A control number assigned by the interchange sender 

M N0 9/9 

 ISA14 I13 Acknowledgment Requested 

Description: Code sent by the sender to request an interchange 

acknowledgment (TA1) 

All valid standard codes are used. 

M ID 1/1 

 ISA15 I14 Test Indicator 

Description: Code to indicate whether data enclosed by this interchange 

envelope is test or production. 

(Note: when testing with DSCR Mercator translator use the "P" indicator. 

See element BSN01 to set for testing). 

Code Name _

P Production Data (See note above) 

M ID 1/1 

 ISA16 I15 Component Element Separator 

Description: This field provides the delimiter used to separate component 

data elements within a composite data structure; this value must be 

different than the data element separator and the segment terminator 

M AN 1/1 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 5 For official government use only 

GS Functional Group Header 

Pos: 020 Max: 1

 - Mandatory 

Loop: N/A Elements: 8

To indicate the beginning of a functional group and to provide control information 

Semantics: 

1. GS04 is the Group Date. 

2. GS05 is the Group Time. 

3. The data interchange control number GS06 in this header must be identical to the same data element in the associated Functional Group Trailer 

GE02. 

Comments: 

1. A functional group of related transaction sets, within the scope of X12 standards, consists of a collection of similar transaction sets enclosed by a 

functional group header and a functional group trailer. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 GS01 479 Functional Identifier Code 

Description: Code identifying a group of application related Transaction 

Sets. 

 Code Name _

 SH Ship Notice/Manifest (856) 

M ID 2/2 

 GS02 142 Application Sender's Code 

Description: Code identifying party sending transmission. Codes agreed 

to by trading partners. 

M AN 2/15 

 GS03 124 Application Receiver's Code 

Description: Code identifying party receiving transmission. Codes agreed 

to by trading partners. 

M AN 2/15 

 GS04 373 Date 

Description: Transaction Date (YYMMDD). 

M DT 6/6 

 GS05 337 Time 

Description: Time expressed in 24-hour clock time as follows: HHMM, 

or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-

23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal 

seconds; decimal seconds are expressed as follows: D = tenths (0-9) and 

DD = hundredths (00-99) 

M TM 4/8 

 GS06 28 Group Control Number 

Description: Assigned number originated and maintained by the sender. 

M N0 1/9 

 GS07 455 Responsible Agency Code 

Description: Code used in conjunction with Data Element 480 to identify 

the issuer of the standard. 

 Code Name _

 X Accredited Standards Committee X12 

M ID 1/2 

 GS08 480 Version / Release / Industry Identifier Code 

Description: Code indicating the version, release, subrelease, and industry 

identifier of the EDI standard being used, including the GS and GE 

segments. 

 Code _ Name _

 003050 Draft Standards Approved for Publication by ASC X12 

 Procedures Review Board through October 1994. 

M AN 1/12 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 6 For official government use only 

ST Transaction Set Header 

Pos: 010 Max: 1

Heading - Mandatory 

Loop: N/A Elements: 2

To indicate the start of a transaction set and to assign a control number 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 ST01 143 Transaction Set Identifier Code 

Description: Code uniquely identifying a Transaction Set. 

 Code Name _

 856 X12.10 Ship Notice/Manifest 

M ID 3/3 

 ST02 329 Transaction Set Control Number 

Description: Identifying control number that must be unique within the 

transaction set functional group assigned by the originator for a transaction 

set 

User Note 1: A unique number assigned by the originator of the 

transaction set, or the originator's application program. 

M AN 4/9 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 7 For official government use only 

BSN Beginning Segment for Ship Notice 

Pos: 020 Max: 1

Heading - Mandatory 

Loop: N/A Elements: 6

To transmit identifying numbers, dates and other basic data relating to the transaction set 

DOD Note: 

Use the 2/LM/340 loop in the 2/HL/010 shipment loop to indicate the status of the transaction set. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 BSN01 353 Transaction Set Purpose Code 

Description: Code identifying purpose of transaction set. 

 Code Name _

 14 Advance Notification 

 Description: Indicate "Advance Notification" to DSCR relative 

to a specific PO. 

 ZZ Use only for testing.

M ID 2/2 

 BSN02 396 Shipment Identification 

Description: A shipment control number assigned by the original shipper 

to identify a specific shipment. 

M AN 2/30 

 BSN03 373 Date 

Description: Date (YYMMDD). 

User Note 1: To specify shipping document creation which to serve as a 

validation method and cross-reference to track shipments and/or 

documents pertaining to specific shipments. 

M DT 6/6 

 BSN04 337 Time 

Description: Time expressed in 24-hour clock time as follows: HHMM, 

or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-

23), M = minutes. 

User Note 1: 1. Express the originating activity's time in Universal Time 

Coordinate (UTC). 

2. Express time in a four-position (Hour Hour Minute Minute) format.

M TM 4/8 

 BSN05 1005 Hierarchical Structure Code 

Description: Code indicating the hierarchical application structure of a 

transaction set that utilizes the HL segment to define the structure of the 

transaction set. In this transaction Set 001 refers to "Shipment." 

 Code Name _

 0001 Address, Shipment, and Item 

O ID 4/4 

 BSN06 640 Transaction Type Code 

Description: Code specifying the type of transaction. 

User Note 1: Use to indicate the type of transaction. 

 Code Name _

 AS Shipment Advice 

 Description: Notification by an inventory management 

organization providing current shipping advice relating to the 

outstanding requisition or order 

O ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 8 For official government use only 

DTM Date/Time Reference 

Pos: 040 Max: 10

Heading - Optional 

Loop: N/A Elements: 5

To specify specific cargo "Ship Date and Time" from "Supplier (s) to Customer and/or DSCR." Note: Use DTM POS. 530 to specify if shipment has 

been delivered. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 DTM01 374 Date/Time Qualifier 

Description: Code specifying type of date or time or both date and time. 

 Code Name _

 011 Shipped 

M ID 3/3 

 DTM02 373 Date 

Description: To specify specific cargo "Ship date" 

1. Express the date in Universal Time Coordinate. 

R DT 6/6 

 DTM03 337 Time 

Description: Time expressed in 24-hour clock time as follows: HHMM, 

or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-

23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal 

seconds; decimal seconds are expressed as follows: D = tenths (0-9) and 

DD = hundredths (00-99) 

User Note 1: 1. Use to indicate the transaction set creation time of the 

original Shipment Notice (e.g., the time carried in BSN04 of the original 

transmission). 

2. Express the time in a four-position (Hour Hour Minute Minute) format. 

R TM 4/8 

 DTM04 623 Time Code 

Description: Code identifying the time. In accordance with International 

Standards Organization standard 8601, time can be specified by a + or - 

and an indication in hours in relation to Universal Time Coordinate (UTC) 

time. Since + is a restricted character, + and - are substituted by P and M 

in the codes that follow. 

O ID 2/2 

 DTM05 624 Century 

Description: The first two characters in the designation of the year 

(CCYY). 

O N0 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 9 For official government use only 

HL Hierarchical Level (Address) 

Pos: 010 Max: 1

Detail - Mandatory 

Loop: HL Elements: 4

To identify dependencies among and the content of hierarchically related groups of data segments. Specifically, this loop is identify 

address information. 

DOD Note: 

1. Iterations of the 2/HL/010 loop provide data structured in a hierarchical logic consisting of address, shipment, line item and container information. 

2. Must use the first iteration of the 2/HL/010 loop as the address loop. Use the second iteration as shipment loop to provide shipment information 

common to all line items. Use the third iteration and, if applicable, additional iterations as the line item loop. However, when there is a container 

applicable to a shipment, use the third iteration of the loop to associate the container with the shipment iteration of the loop. In that circumstance, the 

first and subsequent line item loops, if any, would begin at the next iteration of the loop following completion of all shipment level container 

information. Use iterations of the loop to specify container information and information related to consolidated shipments. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 HL01 628 Hierarchical ID Number 

Description: A unique number assigned by the sender to identify a 

particular data segment in a hierarchical structure. 

User Note 1: In the first 2/HL/010 loop iteration, cite the number 1. In 

each subsequent loop iteration, increase incrementally by 1. 

M AN 1/12 

 HL02 734 Hierarchical Parent ID Number 

Description: Identification number of the next higher hierarchical data 

segment that the data segment being described is subordinate to. 

User Note 1: 1. Do not use in the first occurrence of the 2/HL/010 

address loop. Use in subsequent 2/HL/010 shipment loops to identify the 

relationship between a previous occurrence of the loop and the current 

occurrence of the loop. 

2. Cite the sequential serial number assigned in HL01 of the 2/HL/010 

address loop to identify the shipment associated with the address. Cite the 

sequential serial number assigned in HL01 of the 2/HL/010 shipment loop 

to identify the line item associated with the shipment loop. Cite the 

sequential serial number assigned in HL01 of the 2/HL/010 shipment or 

line item loop, as appropriate, to associate a returnable container with its 

relevant shipment or line item. Citing the applicable information in this 

fashion provides a cross-reference for all address, shipment, line item and 

container information contained in the shipment notice. Repeat the 

shipment, line item and container loops as necessary, to identify all 

shipments, and line items relevant to the shipment(s) being reported. 

R AN 1/12 

 HL03 735 Hierarchical Level Code 

Description: Code defining the characteristic of a level in a hierarchical 

structure. 

 Code Name _

 V Address Information 

 Description: The HL loop will identify entities associated with 

the shipment notice transaction 

M ID 1/2 

 HL04 736 Hierarchical Child Code 

Description: Code indicating when there are hierarchical child data 

segments subordinate to the level being described. 

 Code Name _

 1 Additional subordinate HL Data Segment in this 

Hierarchical Structure. 

R ID 1/1 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 10 For official government use only 

N1 Name 

Pos: 340 Max: 1

Detail - Optional 

Loop: N1 Elements: 4

To identify procurement parties by function, type of entity, name and corresponding addresses. 

DOD Note: 

1. Use the 2/N1/220 loop in 2/HL/010 address loops to identify: a) the party originating the transaction set; b) an Automated Data Processing Point 

as specified in the contract for a party receiving the transaction set; and c) the Ship-To, ultimate recipient, or service performance locations when the 

same address applies to all line items in the 2/HL/010 shipment loops. 

2. Use the 2/N1/220 loop in 2/HL/010 line item loops to identify addresses that vary by line item. 

3. Use the 2/N1/220 loop in 2/HL/010 address loop to identify the Ship-To, ultimate recipient, or services performance location when the same 

address applies to all lines cited in the 2/HL/010 line item loops (when used by Defense Contract Management Command in preparing a Shipment 

Performance Notice). 

4. Use other listed codes, as appropriate, in loops to which they are applicable. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 N101 98 Entity Identifier Code 

Description: Code identifying an organizational entity, a physical 

location, or an individual 

 Code Name _

 BY Buying Party (Purchaser) 

 PL Party to Receive Purchase Order 

 PO Party to Receive Invoice for Goods or Services 

 SE Selling Party 

 SH Shipper 

 ST Ship To 

M ID 2/2 

 N102 93 Name 

Description: Free-form name. 

User Note 1: Use as necessary, to indicate the name of the activity cited 

in N101. When that party can be identified by a code value in N104, it is 

not necessary to provide the name. If additional characters are required 

to cite the full name, truncate at a logical point and use the N2 segment for 

the additional name information. When the title of the party performing 

Quality Assurance at destination is provided, carry that information in an 

iteration of the N2 segment. When N101 cites code 7H and the Free on 

Board point is a vessel, use to indicate, as applicable, the name of the port 

city. 

O AN 1/35 

 N103 66 Identification Code Qualifier 

Description: Code designating the system/method of code structure used 

for Identification Code (67). 

 Code Name _

 10 Department of Defense Activity Address Code (DODAAC) 

 33 Commercial and Government Entity (CAGE) 

 ZZ Mutually Defined 

O ID 1/2 

 N104 67 Identification Code 

Description: Code identifying a party or other code. 

User Note 1: Use to cite the actual code activity cited in N101, as 

signaled in N103. 

O AN 2/20 
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N2 Additional Name Information 

Pos: 350 Max: 2

Detail - Optional 

Loop: N1 Elements: 2

To specify additional names or those longer than 35 characters in length 

DOD Note: 

Use additional name information for the party cited in N101, when the size of the name is greater than the space allocated in N102. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 N201 93 Name 

Description: Additional Name 1 or Address Line 2 

M AN 1/35 

 N202 93 Name 

Description: Additional Name 2. 

O AN 1/35 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 12 For official government use only 

N3 Address Information 

Pos: 360 Max: 2

Detail - Optional 

Loop: N1 Elements: 2

To specify the location of the named party 

DOD Note: 

Use to indicate the number of the building, the name of the street, suite numbers, if applicable, and any other address information. Use N302 if 

additional space is required. 

 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 N301 166 Address Information 

Description: Address Line 1 or Address Line 3 information. 

M AN 1/35 

 N302 166 Address Information 

Description: Address Line 2 or Address Line 4 information used for 

overseas address or Address Line 4 when unable to parse the city, state, 

and zip. 

O AN 1/35 
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N4 Geographic Location 

Pos: 370 Max: 1

Detail - Optional 

Loop: N1 Elements: 4

To specify the geographic place of the named party 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 N401 19 City Name 

Description: Free-form text for city name. 

O AN 2/30 

 N402 156 State or Province Code 

Description: Code (Standard State/Province) as defined by appropriate 

government agency. 

O ID 2/2 

 N403 116 Postal Code 

Description: Code defining international postal zone code excluding 

punctuation and blanks (zip code for United States). 

User Note 1: Do not use a dash in the zip code. 

O ID 3/11 

 N404 26 Country Code 

Description: Code identifying the country. 

User Note 1: Use only when other than the United States. 

O ID 2/3 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 14 For official government use only 

PER Administrative Communications 

Contact 

Pos: 390 Max: 3

Detail - Optional 

Loop: N1 Elements: 9

To identify a person or office to whom administrative communications should be directed. Note: at least one (1) point of contact is required by DSCR. 

DOD Note: 

Use to indicate the name and title of a contractor party making a certification or authorization. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PER01 366 Contact Function Code 

Description: Code identifying the major duty or responsibility of the 

person or group named. 

 Code Name _

 AL Alternate Contact 

 Description: Person to be contacted when the main contact is 

not available 

 AS Authorized Signature 

 CE Certifier 

 IC Information Contact 

M ID 2/2 

 PER02 93 Name 

Description: Free-form name. 

User Note 1: When PER01 cites codes CE or AS, use to indicate the 

name of the party making the certification or authorization. 

R AN 1/35 

 PER03 365 Communication Number Qualifier 

Description: Code identifying the type of communication number. 

 Code Name _

 AU Defense Switched Network 

 Description: Department of Defense telecommunications 

system and successor of the Automatic Voice Network 

(AUTOVON) 

 EM Electronic Mail (DSCR requested) 

 FT Federal Telecommunications System (FTS) 

 FX Facsimile 

 IT International Telephone 

 TE Telephone 

R ID 2/2 

 PER04 364 Communication Number 

Description: Complete communications number including country or area 

code when applicable. 

R AN 1/80 

 PER05 365 Communication Number Qualifier 

Description: Code identifying the type of communication number. 

 Code Name _

 AU Defense Switched Network 

 Description: Department of Defense telecommunications 

system and successor of the Automatic Voice Network 

(AUTOVON) 

 EM Electronic Mail 

 EX Telephone Extension 

 FT Federal Telecommunications System (FTS) 

 FX Facsimile 

 IT International Telephone 

 TE Telephone (DSCR requested) 

R ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 15 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PER06 364 Communication Number 

Description: Complete communications number including country or area 

code when applicable. 

R AN 1/80 

 PER07 365 Communication Number Qualifier 

Description: Code identifying the type of communication number. 

 Code Name _

 AU Defense Switched Network 

 Description: Department of Defense telecommunications 

system and successor of the Automatic Voice Network 

(AUTOVON) 

 EM Electronic Mail 

 EX Telephone Extension 

 FT Federal Telecommunications System (FTS) 

 FX Facsimile 

 IT International Telephone 

 TE Telephone 

R ID 2/2 

 PER08 364 Communication Number 

Description: Complete communications number including country or area 

code when applicable. 

R AN 1/80 

 PER09 443 Contact Inquiry Reference 

Description: Additional reference number or description to clarify a 

contact number. 

User Note 1: When PER01 cites code CE (Certifier), use to indicate the 

title of the party making the certification. 

R AN 1/20 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 16 For official government use only 

HL Hierarchical Level (Shipment) 

Pos: 400 Max: 1

Detail - Mandatory 

Loop: HL Elements: 4

To identify dependencies among and the content of hierarchically related groups of data segments. Specifically, this loop is identify shipment 

information. 

DOD Note: 

1. Iterations of the 2/HL/010 loop provide data structured in a hierarchical logic consisting of address, shipment, and line item information. 

2. Must use the first iteration of the 2/HL/010 loop as the address loop. Use the second iteration as shipment loop to provide shipment information 

common to all line items. Use the third iteration and, if applicable, additional iterations as the line item loop. However, when there is a container 

applicable to a shipment, use the third iteration of the loop to associate the container with the shipment iteration of the loop. In that circumstance, the 

first and subsequent line item loops, if any, would begin at the next iteration of the loop following completion of all shipment level container 

information. Use iterations of the loop to specify container information and information related to consolidated shipments. Repeat the line item loop 

as necessary to identify all line items relevant to the shipment or line items being reported. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 HL01 628 Hierarchical ID Number 

Description: A unique number assigned by the sender to identify a 

particular data segment in a hierarchical structure. 

User Note 1: In the first 2/HL/010 loop iteration, cite the number 1. In 

each subsequent loop iteration, increase incrementally by 1. 

M AN 1/12 

 HL02 734 Hierarchical Parent ID Number 

Description: Identification number of the next higher hierarchical data 

segment that the data segment being described is subordinate to. 

User Note 1: 1. Do not use in the first occurrence of the 2/HL/010 

address loop. Use in subsequent 2/HL/010 shipment loops to identify the 

relationship between a previous occurrence of the loop and the current 

occurrence of the loop. 

2. Cite the sequential serial number assigned in HL01 of the 2/HL/010 

address loop to identify the shipment associated with the address. Cite the 

sequential serial number assigned in HL01 of the 2/HL/010 shipment loop 

to identify the line item associated with the shipment loop. Cite the 

sequential serial number assigned in HL01 of the 2/HL/010 shipment or 

line item loop, as appropriate, to associate a returnable container with its 

relevant shipment or line item. Citing the applicable information in this 

fashion provides a cross-reference for all address, shipment, line item and 

container information contained in the shipment notice. Repeat the 

shipment, line item and container loops as necessary, to identify all 

shipments, and line items relevant to the shipment(s) being reported. 

O AN 1/12 

 HL03 735 Hierarchical Level Code 

Description: Code defining the characteristic of a level in a hierarchical 

structure. 

 Code Name _

 

 S Shipment 

 Description: The HL loop will identify entities associated with 

the shipment notice transaction. 

M ID 1/2 
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 Ref _ Id_ Element Name _ Req Type Min/Max 

 HL04 736 Hierarchical Child Code 

Description: Code indicating when there are hierarchical child data 

segments subordinate to the level being described. 

 

Code Name 

 1 Additional subordinate HL Data Segment in this Hierarchical 

Structure. 

R ID 1/1 
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TD1 Carrier Details (Quantity and Weight) Pos: 470 Max: 20

Detail - Optional 

Loop: HL Elements: 5

To specify the shipment details relative to commodity, weight and quantity. 

DOD Note: 

Use in all contracts administered by Defense Contract Management Command with the exception of Fast Pay Procedures. Use in the 2/HL/010 

shipment loop to provide, as applicable, the actual weight in pounds, of the shipment being reported. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 TD101 103 Packaging Code 

Description: Code identifying the type of packaging. Part 1. Packaging 

form. Part 2. Packaging Material. 

 Code Name _

 BOX Box (Note this is an example of code use, a number of other 

codes are also available, and accepted by DSCR. Consult the 

conclusive ANSI X12 guide) 

*If present, require TD102.

R AN 3/5 

 TD102 80 Lading Quantity 

Description: Number of units (pieces) of the lading commodity. 

*If present, require TD101.

R N0 1/7 

 TD106 187 Weight Qualifier 

Description: Code defining the type of weight. 

 Code Name _

 G Gross Weight (Note this is an example of code use, a number of 

other codes are also available, and accepted by DSCR. Consult 

the conclusive ANSI X12 guide) 

O ID 1/2 

 TD107 81 Weight 

Description: Identifying the numeric value of shipment weight. 

User Note 1: The actual gross weight in pounds of the shipment being 

reported. 

O R 1/10 

 TD108 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken 

 Code Name _

 01 Actual Pounds (Note this is an example of code use, a number of 

other codes are also available, and accepted by DSCR. Consult 

the conclusive ANSI X12 guide) 

O ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 19 For official government use only 

TD5 Carrier Details (Routing 

Sequence/Transit Time) 

Pos: 480 Max: 12

Detail - Optional 

Loop: HL Elements: 4

To specify the carrier and routing information 

DOD Note: 

Use in 2/HL/010 shipment loops to identify the mode of shipment. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 TD501 133 Routing Sequence Code 

Description: Code describing the sequence of routing ralating to a specific 

shipment movement. 

 Code Name _

 O Origin Carrier (Air, Motor, or Ocean) 

O ID 1/2 

 TD502 66 Identification Code Qualifier 

Description: Designated system/method of code structure used for 

identificating a carrier. 

 Code Name _

 33 Commercial and Government Entity (CAGE) 

O ID 1/2 

 TD503 67 Identification Code 

Description: Actual code for identifying a specific carrier. 

O AN 2/20 

 TD505 387 Routing 

Description: Free-form description of the routing or requested routing for 

shipment, or the originating carrier's identity. 

O AN 1/35 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 20 For official government use only 

REF Reference Numbers 

Pos: 510 Max: >1

Detail - Optional 

Loop: HL Elements: 3

The usage and occurrence are as follows; 

Occurrence A. CARRIER TRACKING INFORMATION 

Î TYPE TRACKING CODE 

Î TRACKING NUMBER 

Î CARRIER NAME 

Occurrence B. REQUISITION NUMBER 

Î INTERNAL ORDER NUMBER 

Î REQUISITION NUMBER 

Occurrence C. MILSTRIP REQUISITION PRIORITY NUMBER 

Î PRIORITY RATING 

Î DOD PRIORITY CODE 

Occurrence D . PROJECT CODE 

Î PROJECT QUALIFIER 

Î PROJECT CODE NUMBER 

Occurrence E FORIEGN MILITARY SALES (FMS) CASE CODE 

Î FMS CASE NUMBER 

Î CASE CODE 

DOD Note: 

1. Use in the 2/HL/010 shipment loop to identify bill of lading and transportation control numbers. 

2. Use in the 2/HL/010 line item loops to identify, if applicable, the transaction number (i.e., the requisition number), and also, if applicable, the 

requisition number suffix, and other suffix, and other controlling numbers. 

3. Use in the 2/HL/010 shipment loop to identify the shipment number assigned by the contractor, and if applicable, the suffix associated with the 

shipment number. 

 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 REF01 128 Reference Number Qualifier 

Description: Code identifying shipment reference and/or tracking 

information below. 

 Code Name _

 08 Carrier Assigned Package Identification Number 

 IL Internal Order Number 

 P4 Project Code 

 PH Priority Rating 

M ID 2/2 

 REF02 127 Reference Number 

Description: To list Requisition Number when REF01 = IL. 

R AN 1/30 

 REF03 352 Text Description 

Description: To identify specific carrier corresponding to the Tracking 

Number in REF/150/127/02 . 

Example (s): 

FEDEX = Federal Express 

UPS = United Parcel Post 

OVN = Over Night 

R AN 1/80 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 21 For official government use only 

DTM Date/Time Reference 

Pos: 530 Max: 10

Detail - Optional 

Loop: HL Elements: 7

To specify pertinent dates and times 

DOD Note: 

Use in the 2/HL/010 shipment loop to identify the actual/estimated date of material shipment or service performance when the same date applies to all 

line items cited in 2/HL/010 line item loops. 

 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 DTM01 374 Date/Time Qualifier 

Description: Code specifying type of date or time, or both date and time. 

User Note 1: Use only one code except for bulk petroleum shipments 

which may cite codes 011 and 375 together, if applicable. 

 Code Name _

 035 Delivered (Goods and/or services delivered to buyer or 

designated receiving agent) 

 

M ID 3/3 

 DTM02 373 Date 

Description: Date (YYMMDD). 

R DT 6/6 

 DTM03 337 Time 

Description: Time expressed in 24-hour clock time as follows: HHMM, 

or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-

23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal 

seconds; decimal seconds are expressed as follows: D = tenths (0-9) and 

DD = hundredths (00-99) 

O TM 4/8 

 DTM04 623 Time Code 

Description: Code identifying the time. In accordance with International 

Standards Organization standard 8601, time can be specified by a + or - 

and an indication in hours in relation to Universal Time Coordinate (UTC) 

time. Since + is a restricted character, + and - are substituted by P and M 

in the codes that follow. 

O ID 2/2 

 DTM05 624 Century 

Description: The first two characters in the designation of the year 

(CCYY). 

O N0 2/2 

 DTM06 1250 Date Time Period Format Qualifier 

Description: Code indicating the date format, time format, or date and 

time format. 

User Note 1: Use to indicate dates in another format. 

All valid standard codes are used. 

O ID 2/3 

 DTM07 1251 Date Time Period 

Description: Expression of a date, a time, or range of dates, times or dates 

and times. 

O AN 1/35 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 22 For official government use only 

FOB F.O.B. Related Instructions 

Pos: 540 Max: 1

Detail - Optional 

Loop: HL Elements: 5

To specify payment instructions relating to shipment 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 FOB01 146 Shipment Method of Payment 

Description: Code identifying FOB point. 

 Code Name _

 PP Prepaid (by Seller) 

 PS Paid by Seller 

 Description: The seller agrees to the transportation payment 

term requiring the seller to pay transportation charges to a 

specified location (origin or destination location) 

M ID 2/2 

 FOB02 309 Location Qualifier 

Description: Code identifying type of location. 

 Code Name _

 DE Destination (Shipping) 

 OR Origin (Shipping Point) 

O ID 1/2 

 FOB03 352 Description 

Description: A free-form description to clarify the related data elements 

and their content. 

O AN 1/80 

 FOB06 309 Location Qualifier 

Description: Code used to identify the Acceptance (and Inspection) point. 

 Code Name _

 DE Destination (Shipping) 

 OR Origin (Shipping Point) 

O ID 1/2 

 FOB07 352 Description 

Description: A free-form description to clarify the related data elements 

and their content. 

O AN 1/80 
1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 23 For official government use only 

HL Hierarchical Level (Item) 

Pos: 680 Max: 1

Detail - Mandatory 

Loop: HL Elements: 4

To identify dependencies among and the content of hierarchically related groups of data segments. 

DOD Note: 

1. Iterations of the 2/HL/010 loop provide data structured in a hierarchical logic consisting of address, shipment, line item and container information. 

2. Must use the first iteration of the 2/HL/010 loop as the address loop. Use the second iteration as shipment loop to provide shipment information 

common to all line items. Use the third iteration and, if applicable, additional iterations as the line item loop. However, when there is a 

container applicable to a shipment, use the third iteration of the loop to associate the container with the shipment iteration of the loop. In that 

circumstance, the first and subsequent line item loops, if any, would begin at the next iteration of the loop following completion of all shipment 

level container information. Use iterations of the loop to specify container information and information related to consolidated shipments 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 HL01 628 Hierarchical ID Number 

Description: A unique number assigned by the sender to identify a 

particular data segment in a hierarchical structure. 

User Note 1: In the first 2/HL/010 loop iteration, cite the number 1. In 

each subsequent loop iteration, increase incrementally by 1. 

M AN 1/12 

 HL02 734 Hierarchical Parent ID Number 

Description: Identification number of the next higher hierarchical data 

segment that the data segment being described is subordinate to. 

User Note 1: 1. Do not use in the first occurrence of the 2/HL/010 

address loop. Use in subsequent 2/HL/010 shipment loops to identify the 

relationship between a previous occurrence of the loop and the current 

occurrence of the loop. 

2. Cite the sequential serial number assigned in HL01 of the 2/HL/010 

address loop to identify the shipment associated with the address. Cite the 

sequential serial number assigned in HL01 of the 2/HL/010 shipment loop 

to identify the line item associated with the shipment loop. Cite the 

sequential serial number assigned in HL01 of the 2/HL/010 shipment or 

line item loop, as appropriate, to associate a returnable container with its 

relevant shipment or line item. Citing the applicable information in this 

fashion provides a cross-reference for all address, shipment, and line item 

information contained in the shipment notice. 

O AN 1/12 

 HL03 735 Hierarchical Level Code 

Description: Code defining the characteristic of a level in a hierarchical 

structure. 

 Code Name _

 I Item 

 

 Description: The HL loop will identify entities associated with 

the shipment notice transaction. 

M ID 1/2 
1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 24 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 HL04 736 Hierarchical Child Code 

Description: Code indicating when there are hierarchical child data 

segments subordinate to the level being described. 

 Code Name _

 1 Additional Subordinate HL Data Segment in This Hierarchical 

Structure. 

O ID 1/1 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 25 For official government use only 

LIN Item Identification 

Pos: 690 Max: 1

Detail - Optional 

Loop: HL Elements: 7

To specify item level identification data. 

DOD Note: 

1. Use the 2/LIN/020 segment in 2/HL/010 line item loops to cite a line item and to identify the National Stock Number, or other description of the 

item cited. 

2. If the line item cannot be described using one of the listed codes, there must be at least one use of LIN02/03 citing any applicable code, to satisfy 

syntax requirements of X12. 

3. Must use at least one iteration of this segment to identify the line item. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 LIN01 350 Assigned Identification 

Description: Use to identify items in accordance with the format 

prescribed in the Defense Federal Acquisition Regulation Supplement 

Uniform Line Item Numbering Policy, the Line Item, if applicable, e.g., 

Contract Line Item Number, Sub Line Item Number, Exhibit Line Item 

Number, etc., in accordance with the Uniform Contract Line Item 

Numbering System. (Note DSCR LIN=0001 in most cases, if another ID is 

assigned please contact the DSCR representative). 

User Note 1: 1. Use to identify in accordance with the format prescribed 

in the Defense Federal Acquisition Regulation Supplement Uniform Line 

Item Numbering Policy, the Line Item, if applicable, e.g., Contract Line 

Item Number, Sub Line Item Number, Exhibit Line Item Number, etc., in 

accordance with the Uniform Contract Line Item Numbering System. 

2. This data element is required when preparing a Shipment Performance 

Notice or destination acceptance alert for Defense Contract Management 

Command use. 

O AN 1/11 

 LIN02 235 Product/Service ID Qualifier 

Description: Code identifying the type/source of the descriptive number 

used in Product/Service ID (234). 

User Note 1: 1. For Navy and Defense Logistics Agency contracts, 

LIN02 must be used at least once and cited either of codes FS, MG, or SW 

to identify material. Use code SV to identify a service performance notice. 

2. Use code PD when the line item cannot be identified by using one of the 

other listed codes. When used, describe the item in the associated 

Product/Service ID, DE 234. 

3. For other than Navy and Defense Logistics Agency contracts use any 

applicable code(s). 

4. For bulk fuels, only use code FS. 

 Code Name _

 FS National Stock Number 

M ID 2/2 

 LIN03 234 Product/Service ID 

Description: Identifying number for a "National Stock Number" for a 

product or service. 

M AN 1/40 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 26 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

User Note 1: Use code "Z" to indicate "See Contract" when the item 

cannot be described by one of the other codes, or by using the 2/PID/070 

segment. 

 LIN04 235 Product/Service ID Qualifier 

Description: Code identifying the type/source of the descriptive number 

used in Product/Service ID (234). 

 Code Name _

 VN Vendor's (Seller's) Item Number (Note this is an example of 

code use, a number of other codes are also available, and 

accepted by DSCR. Consult the conclusive ANSI X12 guide) 

O ID 2/2 

 LIN05 234 Product/Service ID 

Description: Identifying number for a "Vendor's (Seller's) Part Number" 

for a product or service. 

O AN 1/40 

 LIN06 235 Product/Service ID Qualifier 

Description: Code identifying the type/source of the descriptive number 

used in Product/Service ID (234). 

 Code Name _

 ZZ Mutually Defined 

O ID 2/2 

 LIN07 234 Product/Service ID 

Description: Identifying number for a "Mutually Defined - Requisition 

Number" for a product or service. 

O AN 1/40 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 27 For official government use only 

SN1 Item Detail (Shipment) 

Pos: 700 Max: 1

Detail - Optional 

Loop: HL Elements: 4

To specify line item details relative to shipment 

DOD Note: 

1. Use as needed in the 2/HL/010 line item loops to identify shipment quantities in the various levels. Use as necessary in the 2/HL/010 container 

loops to indicate the number of returnable shipping containers. Use 2/REF/150, code RS to indicate the serial numbers of returnable containers or 

shipping containers. 

2. Use only as needed when reporting services. 

3. When used to indicate items shipped to multiple consignees, there must be an iteration of the 2/SLN/040 segment to indicate the total quantity 

shipped. 

 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 SN102 382 Number of Units Shipped 

Description: Quantity shipped in vendor's unit of issue for line item(s). 

User Note 1: 1. When BSN05 is not present and HL03 is code S 

(shipment loop), use to identify the quantity shipped. 

2. Use as necessary in the 2/HL/010 container loop to indicate the 

quantity of returnable containers or the total quantity of containers 

shipped. Use 2/REF/150 code RS to indicate serial numbers of returnable 

containers. 

3. When BSN05 is code 0001 and HL03 is code O (Order loop), use to 

identify the number of items shipped in an order. 

4. When BSN05 is code 0001 and HL03 is code P (Pack loop), use to 

identify the number of items shipped in a pack. 

5. Use the number "0" (zero) to indicate no quantity was either shipped or 

reported, such as in an interim Shipment Performance Notice. 

M R 1/10 

 SN103 355 Unit or Basis for Measurement Code 

Description: Unit measurements for line item(s) shipped. (Note: unit of 

issue is of significance and must be agreed upon for usage between buyer 

(government) and vendors to accurately track and reconcile a shipment). 

User Note 1: 1. Use any code, other than code ZZ, to identify as 

necessary, the purchase unit for the quantity shipped or service performed. 

DLMS users see the Unit of Issue and Purchase Unit Conversion Table for 

available codes. Use code UL when no purchase unit applies. 

2. Use as necessary to indicate the applicable unit when in the shipment 

or container level loops. 

All valid standard codes are used. 

M ID 2/2 

 SN105 330 Quantity Ordered 

Description: Quantity of line item(s) ordered. 

User Note 1: Use to indicate another quantity against an alternate unit 

of issue. When used, include that other unit of issue in the SN106 data 

element. 

R R 1/9 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 28 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 SN106 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken. (Note: unit 

of issue is of significance and must be agreed upon for usage between 

buyer (government) and vendors to accurately track and reconcile a 

shipment). 

User Note 1: Use any code, other than code ZZ, to indicate the alternate 

unit of measure. DLMS users see the Unit of Issue and Purchase Unit 

Conversion Table for available codes. 

All valid standard codes are used. 

R ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 29 For official government use only 

PRF Purchase Order Reference 

Pos: 710 Max: 1

Detail - Optional 

Loop: HL Elements: 5

To provide reference to a specific purchase order. 

DOD Note: 

1. Use in 2/HL/010 shipment loops to identify contract information. 

2. Use to identify the Procurement Instrument Identification Number and, if applicable, the Supplemental Procurement Instrument Identification 

Number. 

3. Use to identify a contract or order modifications, as applicable, except for Defense Contract Management Command use in generating a Shipment 

Performance Notice. 

 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PRF01 324 Purchase Order Number 

Description: Identify the "Purchase Order Number" assigned by the 

orderer/purchaser and/or DSCR. Communicated from the 850 PO. 

User Note 1: Enter the purchase order number, contract number 

(including Federal Supply Schedules, General Services Administration 

Schedules and all other basic contracts), Blanket Purchase Agreement 

number, Grant, Lease or Agreement number. This is always the 

Procurement Instrument Identification Number for the Department of 

Defense or the equivalent expression for Civilian Agencies. This is never 

the number of a delivery order, call or release against a basic award 

instrument. That number is carried in PRF02. This number shall be 

transmitted without dashes. 

M AN 1/22 

 PRF02 328 Release Number 

Description: Identify the "Delivery Order/Call Number" assigned by the 

orderer/purchaser and/or DSCR. Communicated from the 850 PO. 

User Note 1: Enter the number of a release, call or delivery order 

against a basic award instrument. This is always the Supplemental 

Procurement Instrument Identification Number for the Department of 

Defense or the equivalent expression for Civilian Agencies. This number 

shall be transmitted without dashes. When preparing a Shipment 

Performance Notice or destination acceptance alert for Defense Contract 

Management Command do not include the contract modification number. 

O AN 1/30 

 PRF04 373 Date 

Description: Identify date of the "Delivery/Purchase Order/850" assigned 

by the orderer/purchaser and/or DSCR. 

O DT 6/6 

 PRF06 367 Contract Number 

Description: Contract number. 

User Note 1: Use to identify the Small Business Administration (SBA) 

contract number for an 8a set-aside. The SBA office issuing this contract 

is cited in 2/N1/220 segment by use of code C9 in N101. 

O AN 1/30 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 30 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PRF07 92 Purchase Order Type Code 

Description: Code specifying the type of Purchase Order. 

 Code Name _

 RL Release or Delivery Order 

 Description: An order for goods and services placed against a 

pre-existing contract or blanket order 

O ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 31 For official government use only 

PO4 Item Physical Details 

Pos: 720 Max: 1

Detail - Optional 

Loop: HL Elements: 14

To specify the physical qualities, packaging, weights and dimensions relating to the item. 

DOD Note: 

Use, as necessary, to describe the physical details of the item cited in LIN01. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PO401 356 Pack 

Description: Number of inner pack units per outer pack unit. 

O N0 1/6 

 PO402 357 Size 

Description: Size of supplier units in pack. 

O R 1/8 

 PO403 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken 

User Note 1: Use any code other than code ZZ. DLMS users see the 

Unit of Issue and Purchase Unit Coversion Table for available codes. 

All valid standard codes are used. 

O ID 2/2 

 PO404 103 Packaging Code 

Description: Code identifying the type of packaging. Part 1. Packaging 

form. Part 2. Packaging Material. 

All valid standard codes are used. 

O AN 3/5 

 PO405 187 Weight Qualifier 

Description: Code defining the type of weight. 

User Note 1: Use any code other than code Z. 

All valid standard codes are used. 

O ID 1/2 

 PO406 384 Gross Weight per Pack 

Description: Numeric value of gross weight per pack. 

O R 1/9 

 PO407 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken 

User Note 1: Use any code other than code ZZ. DLMS users see the 

Unit of Issue and Purchase Unit Coversion Table for available codes. 

All valid standard codes are used. 

O ID 2/2 

 PO408 385 Gross Volume per Pack 

Description: Numeric value of gross volume per pack. 

O R 1/9 

 PO409 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken 

User Note 1: Use any code other than code ZZ. DLMS users see the 

Unit of Issue and Purchase Unit Coversion Table for available codes. 

All valid standard codes are used. 

O ID 2/2 

 PO410 82 Length 

Description: Largest horizontal dimension of an object measured when 

the object is in the upright position. 

O R 1/8 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 32 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PO411 189 Width 

Description: Shorter measurement of the two horizontal dimensions 

measured with the object in the upright position. 

O R 1/8 

 PO412 65 Height 

Description: Vertical dimension of an object measured when the object is 

in the upright position. 

O R 1/8 

 PO413 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken 

User Note 1: Use any code other than code ZZ. DLMS users see the 

Unit of Issue and Purchase Unit Coversion Table for available codes. 

All valid standard codes are used. 

O ID 2/2 

 PO414 810 Inner Pack 

Description: Number of units in each selling pack 

O N0 1/6 
1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 33 For official government use only 

PID Product/Item Description 

Pos: 730 Max: 200

Detail - Optional 

Loop: HL Elements: 2

To describe a product or process in coded or free-form format 

DOD Note: 

Use this segment only when additional free form text is needed to describe the item cited in LIN01. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 PID01 349 Item Description Type 

Description: Code indicating the format of a description. 

 Code Name _

 F Free-form 

M ID 1/1 

 PID05 352 Description 

Description: A free-form description to clarify the related data elements 

and their content. Use to describe the item cited in LIN01 only when an 

additional description is required. This layout is consistent with that of the 

856. 

User Note 1: Use to describe the item cited in LIN01 only when an 

additional description is required. 

O AN 1/80 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 34 For official government use only 

CLD Load Detail 

Pos: 800 Max: 1

Detail - Optional 

Loop: CLD Elements: 3

To specify the number of material loads shipped. 

DOD Note: 

Use the 2/CLD/170 loop in 2/HL/010 line item loops to relate the quantity of the item shipped to one or more requisition numbers. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 CLD01 622 Number of Loads 

Description: Number of customer-defined loads shipped by the supplier. 

User Note 1: 1. Use the actual number or use the number 1 to satisfy 

X12 syntax. 

2. When BSN05 is code 0001 and HL03 is code O (Order loop), cite the 

actual number of loads. 

M N0 1/5 

 CLD02 382 Number of Units Shipped 

Description: Numeric value of units shipped in manufacturer's shipping 

units for a line item or transaction set. 

User Note 1: 1. Indicate the quantity of the item shipped for the 

requisition number cited in the REF segment. 

2. When BSN05 is code 0001, cite the number 1 to satisfy X12 syntax. 

M R 1/10 

 CLD05 355 Unit or Basis for Measurement Code 

Description: Code specifying the units in which a value is being 

expressed, or manner in which a measurement has been taken 

User Note 1: Use any code, other than code ZZ, however, it must be the 

same code used in the Contract Line Item Number description for the 

contract contained in the LIN segment. 

All valid standard codes are used. 

O ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 35 For official government use only 

LM Code Source Information 

Pos: 890 Max: 1

Detail - Optional 

Loop: LM Elements: 1

To transmit standard code list identification information 

DOD Note: 

Use the 2/LM/340 loop in the 2/HL/010 shipment loop to identify, as applicable, the contract shipment advice, transaction status indicator, supply 

condition code, and management code, as Department of Defense coded data, and the Document Identifier Code (DIC) when the same code applies to 

all line items cited in 2/HL/010 line item loops. Use the 2/LM/340 loop in 2/HL/010 line item loops when the codes vary by line item. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 LM01 559 Agency Qualifier Code 

Description: Code identifying the agency assigning the code values. 

 Code Name _

 DF Department of Defense (DoD) 

O ID 2/2 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 36 For official government use only 

LQ Industry Code 

Pos: 900 Max: 100

Detail - Optional 

Loop: LM Elements: 2

Code to transmit standard industry codes 

DOD Note: 

Use to identify codes, as appropriate, consistent with management information requirements. 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 LQ01 1270 Code List Qualifier Code 

Description: Code identifying a specific industry code list 

 Code Name _

 A9 Supplementary Address 

 Description: Identifies the originating organization's unique 

logistics information 

O ID 1/3 

 LQ02 1271 Industry Code 

Description: Supplementary Address (DODAAC) 

User Note 1: 1. When preparing an internal Department of Defense 

transaction, and when LQ01 cites code 0, cite one of document identifier 

codes PJJ, PJR or PK5. 

2. When preparing a Defense Logistics Management System destination 

acceptance alert, and when LQ01 is code 6, use only code A (Liquidated 

Damages). For others, use as many of these codes as are appropriate: A 

(Liquidated Damages), E (Government furnished property was part of the 

contract) or K (Bond bailment for DPSC clothing contracts). 

3. When preparing a Defense Logistics Management System destination 

acceptance alert, and when LQ01 is code 7, use one of these codes: D 

(Destination) or S (Origin, Source). 

4. When preparing a Defense Logistics Management System destination 

acceptance alert, and when LQ01 is code 8, use one of these codes: D 

(Destination) or S (Origin, Source). 

5. When preparing a Defense Logistics Management System shipment 

performance notice, and when LQ01 is code 10, use as many of these 

codes as applicable: G (Ship-To code differs from contract), H (Stock 

number/part number differs from contract), L (MILSTRIP document 

number differs from contract), P (Final quantity shipped exceeds quantity 

variance for the cited CLIN), Q (Mark-for differs from contract), S (Two 

or more of the ship-to, mark-for, MILSTRIP document number do not 

match the contract), T (Quantity shipped exceed the on-order quantity and 

the stock/part number differ from the contract). 

6. When preparing a Defense Logistics Management System shipment 

performance notice, and when LQ01 is code 14, use, as applicable only 

one of the codes: A (Components missing), B (Missing components 

O AN 1/20 
1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 37 For official government use only 

 Ref _ Id_ Element Name _ Req Type Min/Max 

furnished), C (Quantity increase), D (Quantity decrease), E (Replacement 

shipment), F (Shipped and held in bond at contractor's plant), G (Shipped 

and held as GFP), H (Shipped or performed as indicated), and Z 

(Underrun quantity). While multiple codes can be transmitted, only one 

will be converted to an 80-column record in the Defense Logistics 

Management System. 

7. When LQ01 is code 16, use one of the following codes: D (Discount), 

or N (No discount). 

8. When preparing a shipment notice, and when LQ01 is code 9, use the 

following code: F (Fast Pay). 

9. Use LQ01 code 83 only for Defense Logistics Management System bulk 

petroleum shipments to identify the supply condition. 

10. Use LQ01 code 84 only for Defense Logistics Management System 

bulk petroleum shipments to identify management coded data. 
1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 38 For official government use only 

SE Transaction Set Trailer 

Pos: 020 Max: 1

Summary - Mandatory 

Loop: N/A Elements: 2

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 SE01 96 Number of Included Segments 

Description: Total number of segments included in a transaction set 

including ST and SE segments. 

M N0 1/10 

 SE02 329 Transaction Set Control Number 

Description: Identifying control number that must be unique within the 

transaction set functional group assigned by the originator for a transaction 

set 

User Note 1: Cite the same number as the one cited in ST02. 

M AN 4/9 
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DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 39 For official government use only 

GE Functional Group Trailer 

Pos: 010 Max: 1

 - Mandatory 

Loop: N/A Elements: 2

To indicate the end of a functional group and to provide control information 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 GE01 97 Number of Transaction Sets Included 

Description: Total number of transaction sets included in the functional 

group or interchange (transmission) group terminated by the trailer 

containing this data element. 

M N0 1/6 

 GE02 28 Group Control Number 

Description: Assigned number originated and maintained by the sender. 

M N0 1/9 
1/06/2003 Ship Notice/Manifest - 856 

DSCR ANSI X.12 856, VERSION 3050 ( Version 1.1) 40 For official government use only 

IEA Interchange Control Trailer 

Pos: 020 Max: 1

 - Mandatory 

Loop: N/A Elements: 2

To define the end of an interchange of zero or more functional groups and interchange-related control segments 

Element Summary: 

 Ref _ Id_ Element Name _ Req Type Min/Max 

 IEA01 I16 Number of Included Functional Groups 

Description: A count of the number of functional groups included in an 

interchange 

M N0 1/5 

 IEA02 I12 Interchange Control Number 

Description: A control number assigned by the interchange sender 

M N0 9/9