DLM 4000.25, Volume 2, November 26, 2019

Change 13

AP3.38-1 APPENDIX 3.38

AP3.38. APPENDIX 3.38 

PRE-POSITIONED MATERIEL RECEIPT – 

PROCUREMENT INSTRUMENT SOURCE

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier

Code

1-3 Enter appropriate DIC from the DU series.

Routing Identifier

Code (FROM)

4-6 Enter RIC of the Inventory Control Point 

(ICP) to which the receipt will be reported.

Blank 7 Leave blank.

Stock or Part Number 8-22 Enter stock or part number of item to be 

received.

Unit of Issue 23-24 Enter UI of the item.

Quantity 25-29 Enter quantity to be received, preceding 

significant digits with zeros.1 2

Procurement

Instrument or Due-In 

Document Number

30-43

Procurement 

Instrument Identifier 

(PIID)

(30-42) Enter (or perpetuate) the PIID or the 

applicable 13-position call/order number 

(identified by F in the 9th position)3. 

Blank (43) Leave blank.

or

Due-In Document 

Number

(30-43) For intra-Component use only, enter (or 

perpetuate) due-in document number.

Suffix 44 Enter consecutive alpha codes A through Z 

when assignment of suffix codes is 

necessary.4

Item Number 45-50 Enter the contract/exhibit line item number 

or subline item number as indicated below, 

if applicable; otherwise, leave blank.

1 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.1.

2 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.2.

3 Use the legacy PIIN pending transition to the PIID. Refer to ADC 1161A. 

4 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.3.
DLM 4000.25, Volume 2, November 26, 2019

Change 13

AP3.38-2 APPENDIX 3.38

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Contract/Exhibit Line 

Item Number

(45-48) Contract Line Item Number:

Enter the CLIN, preceding significant

digits with zeros.

Exhibit Line Item Number:

Enter the alphabetic exhibit identifier in 

record position 45. Enter the exhibit line 

number in record positions 46 through 48, 

preceding significant digits with zeros.

Contract/Exhibit 

Subline Item Number

(49-50) Enter the contract or exhibit subline item 

number, if applicable; otherwise, leave 

blank.

Routing Identifier 

Code(FROM)

51-53 Enter RIC of the activity transmitting the 

document if different from the ICP RIC to 

which the receipt will be reported; 

otherwise, leave blank.

Distribution 54-56 Enter distribution code; otherwise, leave 

blank.

Project 57-59 Enter project code; otherwise, leave blank

Multiuse 60-66 For intra-Component use, enter data 

prescribed by the Component. For interComponent use, leave blank.5

Routing Identifier 

Code (TO)

67-69 Enter RIC of the storage activity which is to 

receive item.

Ownership/Purpose 70 Enter ownership/purpose code of item to be 

received. 

Supply Condition

Code

71 Enter SCC of item to be received.

Management 72 Enter management code; otherwise, leave 

blank.

5 For intra-Navy use rp 60-66 identifies the ‘standard unit price’ (see ADC 63).
DLM 4000.25, Volume 2, November 26, 2019

Change 13

AP3.38-3 APPENDIX 3.38

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Date Indicator 

(Estimated Delivery)

73-75 If prescribed by the Component managing 

the item, enter last digit of calendar year 

and two-digit month signifying estimated 

delivery date, e.g., 207 means 2002, month 

of July.6

Multiuse 76 For intra-Component use, enter data 

prescribed by the Component. For interComponent use, leave blank.

Call/Order Number 77-80 Enter applicable legacy four-position

call/order number associated with the PIIN; 

otherwise, leave blank. 

6 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.4.