Connecting Suppliers with DLA 

THELINK

Issue 6 

October 2017 

Upcoming Events: 

The Training, Knowledge, and 

Opportunities FREE Seminar has the 

following dates currently scheduled for 

CY 2017: 

 November 7‐8, 2017, 

Columbus, OH 

Registration is open! 

Small Business Webinars 

October 17, 1—2 pm HUB Zone 

October 25, 1—2 pm Alternate 

Tech Packages/Approved Source 

Register at: 

https://tko.dla.mil/

Registration is necessary to gain access 

to the webinar 

Mark Your Calendars! 

2018 Suppliers Conference: 

June 18 - 21, 2018, Columbus, OH

www.dla.mil 

www.facebook.com/dla.mil 

www.twitter.com/dlamil 

www.youtube.com/user/

dodlogisticsagency 

Procurement Instrument Identification 

(PIID) Changes 

On October 1, 2017, the changes to the Procurement Instrument Identification will 

be implemented. 

Task/delivery order (DO) numbers will be issued with a unique 13‐character DO PIID 

comprised of a 6 position Department of Defense Activity Address Code (DoDAAC), 

2 position fiscal year, 9th position identifier of either “F” or “M” (FedMall award), 

and a four‐character serial number. The current four‐character supplementary call 

number identifier will no longer be utilized.

To maintain visibility of delivery order sequence, a 6‐position numeric counter will 

be provided on every long‐term contract (LTC) delivery order. This counter will 

begin at 000001 on 1 October 2017 and will be maintained for each basic LTC. 

Modification numbers assigned to the new DO PIID will increase from 2 positions to 

6 positions with the implementation of this change. 

 Additional information and examples are available at: 

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%

20Supplier%20Information/PIID%202nd%20notification.docx 

 Details of the impact to the EDI 850 are available at: 

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%

20Supplier%20Information/PIID%20Changes%20‐%20Additional%20EDI%

20Changes%20for%20EBS%20Awards.docx

Continue to monitor the DIBBS Notices and/or the Supplier Information Resource 

Center (SIRC) for updates: 

https://www.dibbs.bsm.dla.mil/Notices/

http://www.dla.mil/HQ/InformationOperations/Business/

EBSSupplierResources.aspx
Page 2 

The DIBBS quote form has a functionality called immediate shipment to allow suppliers to communicate they 

have items on the shelf ready for immediate shipment. Suppliers are encouraged to use this capability on the 

DIBBS quote form anytime there are items which can be shipped early. Shipping a partial quantity early is 

accepted without penalty. 

Immediate Shipment 

Suppliers are required to provide the safety data sheet 

(SDS) and hazard warning labels (HWLs) for all hazardous 

materials sold to the Defense Logistics Agency. Hazardous 

materials are defined in FAR 52.223‐3. If the apparent suc‐

cessful offeror does not provide an acceptable SDS and 

HWL to the DLA Land and Maritime acquisition point of 

contact, the offer may be deemed invalid. The documents 

are used for packaging, safety of personnel, and 

protection of the environment. 

Hazardous Material Requirements Documentation 
SRVA—What is This? 

Page 3

PASSIVE RFID TAGS

DFARS 211.275(a)(2) requires passive RFID tags for specified shipments which 

will be shipped to locations listed at L&MR's passive RFID site ( http://

www.acq.osd.mil/log/sci/RFID_ship‐to‐locations.html ). Please note the web‐

site has been updated to remove all DLA locations. Suppliers should ensure 

their proposals do not include costs for passive RFID tags unless the require‐

ments of paragraphs (i) and (ii) of DFARS 211.275(a)(2) are met. 

Questions regarding this notice should be directed to e‐mail address: 

Joanne.Battaglia@dla.mil. 

Pallet Requirements for All DLA Material 

For all items requiring pallets for transportation and storage, there are specific pallets 

which will be accepted at the depot. Pallets must have four way accessible fork lift 

entry and have a double winged overhanging platform side design. Reference DLA 

PALLETIZATION REQUIREMENTS NO. MD00100452 REVISION C DATED 09/2016 (http://

www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/Logistics/Packaging/

Palletization.aspx) identifies the approved ANSI/MHIA pallet part numbers. Failure to 

comply with this requirement may result in delayed payment, material returns to the 

supplier, and additional costs to the supplier for pallet replacement.

The Supplier Requirements Visibility Application (SRVA) program provides suppliers with DLA forecasting information. 

The second week of each month, 24 months of forecast information is sent to DIBBS. To use this tool, suppliers can go 

to DIBBS, click on the SRVA link, and input a list of NIINs to retrieve the forecast information (you must be logged in to 

access this feature). The Projected Planned Orders (forecast/estimates) are based on statistical forecasts generated 

from history and may include data from collaborative efforts between DLA and the customer. It is important to note 

these estimates are not binding. 

The SRVA process should allow DLA and suppliers to reduce lead times, increase customer support, and improve 

warfighter readiness by the demand and supply chains via an end‐to‐end process from the customer to DLA and to 

the supplier. 

SRVA support is available by contacting the following mailboxes: 

 Aviation: dscr.srvaaviation@dla.mil 

 Land: dscc.srvaland@dla.mil

 Maritime: dscc.srvamaritime@dla.mil 

 Energy: dlaenergydemandplanning@dla.mil

 Clothing & Textile, Construction & Equipment, Industrial Hardware, Medical or Subsistence: 

dlatroopsupportsrva@dla.mil 
System for Award Management (SAM) Registration ‐ 

Caution: Bogus Notices

Page 4 

Suppliers are reminded the SAM registration process is free. You should never respond to requests for money to 

complete or update your SAM registration. If you are in doubt about any message you receive, please contact the 

SAM Help Desk at www.fsd.gov or 866‐606‐8220. You may also contact the cognizant contracting officer or Small 

Business Office at the DLA location handling your solicitation or award. Below is an example of a bogus notice: 

Hello, 

Your recent SAM.gov submission has been received and is in process. The 

next step in our process is to pay the $599 filing fee which specifically covers 

the cost of a Senior Case Manager who will manually go in and process all 

information contained in the file. 

Once your Case Manager has successfully processed your profile, they will 

then disseminate your capabilities to all Procurement Officers with a require‐ ment to purchase products or services in your NAICS code. 

Remember! We are in the 4th fiscal quarter of 2017 for Federal spending when Federal spending is at its highest, so 

now is the time for Procurement Officers to receive your Capabilities Statement. 

Click on the REVIEW DOCUMENTS button contained here to complete the process. 

Administrator 

Federal Business Development 

Profile Help Desk 

GSA / VA / FSS / IDIQ 

TOS: Integrated‐Awards.us 

Saturday, October 14, 2017 ‐ Sunday, October 15, 2017 

1700 ‐ 0100 

Saturday, October 21, 2017 ‐ Sunday, October 22, 2017 

1700 ‐ 0600 

Saturday, November 04, 2017 

0100 ‐ 0300 

Saturday, November 18, 2017 ‐ Sunday, November 19, 2017 

1700 ‐ 0600 

Saturday, December 09, 2017 ‐ Sunday, December 10, 2017 

1700 ‐ 0100 

Saturday, December 16, 2017 ‐ Sunday, December 17, 2017 

1700 ‐ 0600 

 

Thanks to our Suppliers for their Mission Essential Support of the Warfighter 

Please Note: Future System 

Downtimes