“I Am The Key”

Statement of Acceptance: I have received, read and accepted the information contained in this 

depot orientation guide and will brief other employees on the information contained herein. 

Accepted by:

NAME COMPANY DATE

Hard copies of this document may not be the current version. Refer to the “I Am The Key” to verify the current version 

SCOTIA DEPOT ESOHMS ORIENTATION GUIDE 

FOR CONTRACTORS AND VISITORS 

April 2021
Scotia Depot Orientation Guide

1

INTRODUCTION

DLA Strategic Materials has developed an Environmental, Safety and Occupational Health 

Management S ystem (ESOHMS) that is based on ISO 14001:2015 - "Environmental Management 

Systems - Specification with Guidance for Use" and ISO 45001: 2018 - "Occupational Health 

and Safety Management Systems - Specification.". The ESOHMS encompasses all of our 

environmental, safety and occupational health (ESOH) policies and programs, and applies to all our 

employees and all those working on our behalf. We wish to inform visitors and others working at 

our depots about the key components of the ESOHMS. The purpose of this briefing is to ensure 

everyone is aware of our ESOHMS and the key environmental, safety and occupational health 

information that is critical to protecting human health and the environment.

ESOH POLICY STATEMENT

The Environmental, Safety and Occupational Health Policy Statement establishes the framework for 

the ESOHMS. As such, the ESOH Policy Statement provides the foundation for controlling the 

environmental impacts, safety and occupational health risks of its activities, commodities, and services 

and establishing environmental goals and objectives. The key elements of the ESOH Policy Statement 

include:

• Compliance with applicable laws and policies

• Continuous improvement

• Management review on a regular basis

• Communication with employees as well as the public

• Use of best management practices in protecting our natural resources and preventing

pollution

• Providing the resources for all mandatory training

• A social responsibility toward their customers

FIVE COMMANDMENTS

The Five Commandments of the ESOHMS are:

1. Be Safe

2. Recycle

3. Conserve Our Natural Resources

4. Understand Your Job Responsibilities

5. Know What Regulations Apply To Your Job
Scotia Depot Orientation Guide

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Critical ESOHMS Information for Scotia Depot

EMERGENCY RESPONSE

The Scotia Depot has an Emergency Response Plan. The pages attached provide key contacts for the 

Scotia Depot. The Emergency Coordinator, is the primary contact for emergencies (518) 370-3347 

(office). Also, 911 emergency service is available in the area. In the event of an emergency, all 

contractors and visitors are directed to calmly make a spot check of their immediate work area, and 

then proceed to the depot security office, or if without transportation, exit work area to a safe distance, 

if necessary. Contractors and visitors are required to communicate all emergency information to 

the Depot Manager’s office immediately. The nearest emergency room is St. Clare’s Hospital; 

directions and a map to the hospital are attached.

HAZARDOUS MATERIALS STORAGE

Hazardous materials stored at Scotia Depot are identified by National Fire Protection Association

(NFPA) color-coded signs as follows:
Scotia Depot Orientation Guide

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BLUE – HEALTH HAZARD 

RED – FIRE HAZARD 

YELLOW – REACTIVITY 

WHITE – SPECIFIC HAZARD

1 (one) is the Least Hazardous and 4 (four) is the Most Hazardous

POLLUTION PREVENTION

We have a pollution prevention policy and a spill prevention control and countermeasures policy. 

Scotia Depot maintains a Storm Water Pollution Prevention (SWPP) Plan and a Spill Prevention, 

Control and Countermeasures (SPCC) Plan. These plans describe the aboveground petroleum storage 

tanks, commodity storage areas and other potential sources of contamination and the procedures to 

follow in the event of a spill or release. Aboveground storage tanks containing gasoline or diesel fuel 

are located in the vehicle fueling area, and in the pump house (see attached depot map).

Spills of petroleum or hazardous materials contaminate not only the stormwater runoff pathways, but 

also the soil and air. Spill response should be focused on protecting human health and preventing impacts 

to the environment. In the event of a spill, remember SWIM:

S – Stop the spill

W – Warn others (and contact the depot manager) 

I – Isolate the area

M – Minimize your exposure

The commodities stored at the depot could also pose a risk to the environment if released from the site. 

Follow these best management practices when handling commodities:

• Identify and locate all storm drains and surface water flow pathways in the vicinity of the

work area.

• Appropriate materials, such as hay bales, silt fence, or railroad ties, should be readily

available and placed as a barrier between the commodity area and the storm drainage

system, to help reduce the amount of any loose commodity material that could get washed

into the drainage system by runoff from the outloading area.

• Surface runoff that flows towards nearby drainage ditches, swales, streams, etc., should

also be similarly blocked.

• These activities should be performed not only while storm water runoff is actively

occurring, but also to plan ahead for any rainfall, snowfall, snowmelt, etc. that may occur

during the handling of commodities.

OTHER CONTRACTOR REQUIREMENTS

• Contractors working on site must advise the Depot Manager, in writing, of the presence of

hazardous material, hazardous waste and their method of fuel supply.

• Contractors must maintain (on-site) an SDS for all hazardous materials on site.

• Contractors must store and dispose of hazardous waste in accord with state, local & federal

regulations.
Scotia Depot Orientation Guide

4

• Contractors must conduct operations in accordance with applicable OSHA hazardous waste

regulations (29 CFR 1910).

• Hazardous materials must be stored, used and transported in accordance with state, local

and federal regulations.

• Contractors must comply with the depot recycling program.

• Contractors should refer all media enquiries regarding operations, environmental

management, safety, occupational health, etc. to the Depot Manager.

 (Visit the Depot main office for questions on our Hazard Communication Program and Procedures)

YOU ARE THE KEY!

The Environmental, Safety and Occupational Health Policy Statement provides the foundation for 

controlling the environmental impacts of our activities, commodities, and services and establishes 

environmental goals and objectives. Compliance with the SWPP and SPCC Plans and protecting 

water quality are a part of these goals.

It is your duty to keep an eye open to identify conditions that may contribute to contamination of 

storm water runoff. During your daily routine should you notice a potential problem, take the steps to 

fix it! Keep the lines of communication open.

Remember that whatever goes into the storm water system will end up in our groundwater or local 

waterways. Often times, that waterway is used for recreation, as a source for food (i.e., fish), and as a 

source for drinking water.
Sewer: Scotia Public Works

(518) 393-2159

Verizon Telephone (800) 722-2300

Fire Alarm Services: Alarm & 

Suppression, Inc.

Voice: (518) 399-5110

Fax: (518) 399-8702

l 

Ellis Hospital (518) 243-4000

Radiological, Michael Chadwick:

Office: (518) 370-3347

Cell: (571) 206-2742

EMERGENCY PHONE LISTING

Use a wired (non-cellular) telephone if possible when calling 911. If using a cell 

phone, you may need to give your location to the 911 operator.

The Scotia telephone system does not require a “9” before calling outside numbers.

Local Emergency Phone Numbers

Fire Department 911

Police Department 911

Ambulance 911

Chain of Command for Emergency Events

1. Call 911 if appropriate.

2. Notify the Emergency Coordinator (Michael Chadwick) at: (518) 370-3347

(office), or (571) 206-2742 (cell).

Water: Glenville DPW- Highway

(518) 382-1406

Depot Office (518) 370-3347

Security Guards-Main Gate

(518) 370-3346

Cell: (518) 858-4110

FBI Albany Field Office

(518) 465-7551

Poison Control Center

(Emergency) (800) 222-1222

National Response Center (oil spills, 

chemical spills & hazardous material 

releases)

(Emergency) (800) 424-8802

Gas and Electric: National Grid

(Gas Emergency) (800) 892-2345

(Power outages) (800) 867-5222
NEAREST EMERGENCY ROOM

The closest Emergency Room to Scotia Depot is at: 

Ellis Hospital

1101 Nott Street 

Schenectady, NY 12308

(518) 243-4000

Directions to hospital:

1. Exit depot and travel 1 block east in Corporations Park.

2. Turn RIGHT (south) on Capital Boulevard

3. Follow Capital Blvd (approx 2/10 mile) to NY Route 5.

4. Turn LEFT onto NY Route 5. Continue to follow NY-5, through Scotia and over the

bridge into Schenectady. (2.6 miles)

5. Turn LEFT onto Erie Blvd (0.7 mile)

6. At the traffic circle, take 1st exit onto Nott St (0.9 mile)

7. Slight Left onto Rosa Rd (0.1 mile)

8. Turn right at Emergency Room entrance (85 feet)

Total Est. Distance: 4.6 miles

Total Est. Time: 15 minutes

Figure 1. Map to Hospital

START Scotia Depot END Ellis Hospital at 1101 Nott St., Schenectady, NY
ABOVEGROUND STORAGE TANK (AST) IDENTIFICATION

AST ID NO. CAPACITY CONTENTS LOCATION

10 560 GALLONS DIESEL FUEL CENTER TANK ON FUEL ISLAND

11 250 GALLONS KEROSENE NORTH TANK ON FUEL ISLAND

20 1,000 GALLONS GASOLINE SOUTH TANK ON FUEL ISLAND

I •

•

 II

1-----------,_) \:_r---- --0 1-

1

NOTES:

1. "S" INDICATES NEW SECURITY CENTER.

2. SYMBOLS FOR ASTS AND TRANSFORMERS

ARE NOT TO SCALE.

403 503

h'----------' L l '--------------' - t_ 1-\ r r -----' - I l. ..-----1

LEGEND

DNSC PROPERTY LINE

-- -- -----J-=---=-r===== ----1/

404

23 /

TRANSFORMER LOCATIONS

INSIDE BUILDINGS (APPROXIMATE) 

ABOVEGROUND STORAGE TANKS (AST)

STORM SEWER

• MANHOLES

405 505

------ ==;:::.--w... c_ _J L J '---------' ...:====::::;----' =

: : I I

CATCH BASINS

INDICATES FLOW OF

STORMWATER DRAINAGE

SPILL KIT LOCATION

406

'--

506

- X XI

- .... _w----------' G - T -....

.,,.

l

I 

I

I/

XREF: P:\742714\CAD\BASE-1.DWG 

P:\742714\SCOTIA\CAD\714C001FIGURE2.dwg, 5/13/09

200 100 0 200 400

APPROX. SCALE: 1 "=200'

FIGURE 2

DLA/DNSC SCOTIA DEPOT 

SCOTIA. NEW YORK SPCC

PLAN

OIL PRODUCT STORAGE LOCATIONS

PARSONS

290 ELWOOD DAVIS ROAD, SUITE 312. LIVERPOOL. N.Y. 13088, PHONE: 315-451-9560