DLA TROOP SUPPORT SUBSISTENCE INSPECTION MANUAL 4155.6

SUBSECTION 225.2

January 2015

CONTRACTOR INSPECTION

CONTRACTORS QUALITY SYSTEM EVALUATION

REFERENCES

A.
B.
c.
D.
E
F
G.

DLA Troop Support M 4155.6 Subsistence Contractor Inspection Procedures Manual
(SCIPM)

ISO/ANSI/ASQC Q9002 Quality Systems - Model for Quality Assurance in Production,
Installation, and Servicing

MEDCOM Reg 40-28 U.S. Veterinary Command Policies and Procedures

MEDCOM Pam 40-13, U.S. Veterinary Command Guideline and Procedures

AR 40-657, Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service
DLA Troop Support Clause 52.246-9P09, Federal Acquisition Regulation (FAR) Clause
52.246-2 and 52.246-11 .

DLA Troop Support - FTSB Quality System Audit Work Book | Documented Quality Systems
Plan Evaluation Guidelines and Workbook || Compliance Audit Guidelines.

PURPOSE AND SCOPE

This subsection describes procedures for evaluating the contractor's Quality System Plan (QSP) for
adequacy and accuracy. These procedures are applicable to all USA Public Health Command
(PHC) and US Army Veterinary Inspectors (AVI) personnel assigned with inspection responsibilities
at the contractor's facilities.

POLICY

A.

In order to evaluate and monitor the Quality Systems of contractors who are manufacturing
product for DLA Troop Support contracts, US Army Veterinary Food Inspectors are
assigned to the assembly operations as Government Quality Assurance Representatives
({GQARs). The GQARs perform Quality Systems Evaluations (QSEs) and category | (origin
acceptance) inspections on a continuous (i.e., daily) basis during production under DLA
Troop Support Subsistence contracts. Records will be maintained by the GQAR

The GQARs will perform Formal QSEs on a monthly schedule at a minimum. The GQARs
will prepare a summary of the daily QSEs from the previous quarter, including
recommendations and comments as part of the Formal QSEs.

A copy of the monthly QSE report will be forwarded to Quality Audits & Food Defense
Branch DLA Troop Support Subsistence (FTSB). In addition, the GQAR shall immediately
forward copies of any correspondence with the contractor necessitated by serious or
repeated problems noted during the daily Inspection System Evaluations (ISEs).

GQARSs shall fax, e-mail, or mail (via priority mail) their documented monthly Quality System
Plan (QSP) evaluations and provide comments on the contractor's QSP and all applicable
QSPs revisions, within 20 calendar days from the day of receipt of the QSP/revision.

This subsection supersedes subsection 225.2, 5 July 2001


Failure to do so may result in DLA Troop Support — FTSB not including the comments in
Government joint evaluations. GQARs are also required to report quality systems
noncompliances within one working day using the Corrective Action Request (CAR) Form.
QSP evaluations and CARs shall be faxed to the DLA Troop Support — Branch Chief,
Quality Audits & Food Defense Branch at fax (215) 737-0379, e-mail rhonda.bell@dla.mil, or
mailed to the following address:

DLA Troop Support

700 Robbins Avenue
Bldg-6 FTSB

Philadelphia, PA 19111-5082

RESPONSIBILITIES

A.

Chief, Operational Rations & Equipment Division, Directorate of Subsistence (DLA Troop
Support -F TR) is responsible for developing policy guidance and evaluating adequacy of the
program.

Director, Veterinary Services Portfolio, U.S. Army Public Health Command (USAPHC), and
the Army Institute of Public Health (AIPH) is responsible for coordination with DLA Troop
Support on development of detailed procedures for performing and reporting (via QSP
Monthly Report) Inspection System Evaluations (ISEs). The USAPHC is responsible for
publishing procedures.

The Public Health Command Region (PHCR) with geographic responsibility for assembly
operations is responsible for assuring ISEs are performed and findings reported in
accordance with this subsection and procedures disseminated by AIPH.

GQARs shall submit formal ISE reports, QSP revisions, quality systems non-compliances,
and copies of correspondence with the contractor as required by paragraphs III.C and IlI.D.
Branch Chief, Quality Audits and Food Defense Branch (FTSB) shall coordinate actions with
(FTR) to assure uniform action on all DLA Troop Support contracts. The FTSB Quality
Systems Auditor, through the Contracting Officer, assigns QSP ratings and approves or
disapproves changes to the QSP. FTSB monitors implementation of the quality system by
on-site quality systems audits and requests a representative from the applicable Inspection
Agency to accompany the Quality Systems Audit Team during Government Joint Systems
Audits.

BY ORDER OF THE COMMANDER

S

ief, Supplier Support Division
Subsistence Operations
DLA Troop Support

This subsection supersedes subsection 225.2, JUNE 2001.