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Supplier Request Package (SRP) Submission

Reference Guide

NEW CLOTHING AND TEXTILE ITEMS (C&T)

Enclosures

1. TDP and SRP Flowchart

2. Internal Process Flowchart

Submission of the Technical Data Package and Supplier Request Package

A completed and coordinated TDP will be submitted by the Service Agency Uniform 

Office to the Service Agency Liaison Office electronically. The required elements of a 

completed and coordinated TDP are defined in the TDP Form Field Description. In 

addition the Service Agency Uniform Office is provided with a checklist for ensuring all 

required elements of the TDP have been included. The appropriate TDP checklist shall 

be submitted with the TDP documents. 

Once the Service Agency Liaison Office receives the completed and coordinated TDP, 

they will review the TDP and complete an SRP for submission to Troop Support Clothing 

and Textiles (C&T) with copies to all other Services who indicated user interest or are 

affected by the new item. The required elements of a completed SRP are defined in the 

SRP Form Field Description and the SRP checklist contains all required elements of the 

SRP. The SRP checklist shall be submitted with the SRP documents. 

The Defense Logistics Agency TROOP SUPPORT C&T will only accept a completed 

and coordinated SRP that contains all required elements listed in TDP and SRP 

checklists. SRPs that do not contain all required elements will be returned to the Service 

Agency Liaison Office for completion within 30 days.

Requirements

The introduction of new clothing and textile items into the Department of Defense (DoD) 

supply system, as a result of proposed DoD Service action, shall be planned and 

coordinated with the TROOP SUPPORT C&T to ensure optimal economic use of all 

existing stocks of affected items.

Clothing and textile items shall be subject to the highest degree of standardization 

possible while preserving the distinctiveness necessary to maintain high morale in the 

Military Services and essential for continued combat readiness and effectiveness. The 

variety of items shall be minimized, consistent with effective support of military 

operations. 
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Collaboration Procedures

Research, development, test and engineering (RDT&E) efforts associated with clothing 

and textile development shall be coordinated to facilitate item standardization among 

other DoD Services to maximize standardization without jeopardizing the DoD 

Services' ability to accomplish their missions and maintain combat readiness.

1. Such coordination shall:

a. Include maximum participation of potential users during the 

development and execution of test plans.

b. Provide for integration and consolidation of development efforts where 

applicable.

c. Provide TROOP SUPPORT C&T with advance planning information 

on items that are candidates for introduction into the DoD supply 

system.

2. When RDT&E projects on clothing and textile items that are subject to 

standardization reach the advanced development or engineering development 

phase:

a. The initiating DoD Service shall formally coordinate with the other 

DoD Services.

b. The DoD Services that receive requests for formal coordination shall 

review the development and/or test plan and formally provide any 

additional requirements that they desire.

c. The TROOP SUPPORT C&T shall inform all interested DoD Services 

of any existing items that may satisfy the stated requirement.

3. After the initiating DoD Service completes developing a proposed new item 

and is satisfied that it will meet the requirements of potential users, the 

Service shall coordinate the proposed new item with each potential user 

before final adoption of the item.

a. When applicable, proposals should address the cost considerations, 

phasing schedules, and budgetary issues associated with new item 

introductions. 

b. When the new item is a replacement clothing item, the initiating DoD 

Service shall prepare a phase-in schedule for the new item and an 

inventory reduction plan for residual stocks of the old item while the 

new item is being procured. 

c. The TROOP SUPPORT C&T shall evaluate the DoD Service

proposals introducing new items to determine the effect that the 

scheduled introduction of a new item will have on existing wholesale 

and retail stocks.

d. The TROOP SUPPORT C&T, shall advise the DUSD(L&MR), either 

initially or during the introduction process, when the residual 

wholesale and retail stocks of both the end item and the constituent 

textiles are estimated to exceed $1 million in value on the effective 

date of supply of the new item.
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e. The TROOP SUPPORT C&T shall concur with DoD Service

proposals or recommend alternatives for introduction dates and the 

length of time required to get funds for the initial procurement of each 

new item.

Standardization

C&T items will be subject to the highest degree of standardization practicable while 

preserving the distinctiveness necessary to maintain the high Service morale essential for 

continued combat readiness and effectiveness. The variety of items shall be minimized, 

consistent with effective support of military operations. Whenever feasible, existing 

military and/or commercial design will be utilized in developing requirements to meet 

military operational requirements. The following standardization guidelines are 

established:

1. Clothing items, including combat, field, fatigue, special purpose clothing, 

underwear, and individual equipment will be standardized insofar as 

functionality, maintenance, combat readiness, and mission accomplishment 

permits. Any desired distinctiveness will be obtained by use of separate items 

of insignia, emblems, patches, etc.

2. Blankets, towels, other items in FSC 7210, Household Furnishings, etc. will be 

standardized except in cases of justifiable differences. Distinctive markings 

which would preclude standardization will not be used.

3. Although the DoD Services will actively seek to reduce costs by standardization 

of basic materials and accessories, the following categories of standardization of 

C&T items are NOT subject to standardization:

a. Dress uniforms, as regards distinctive Service design and color to 

include distinctive uniforms such as for bands and honor guards.

b. Accessories to dress uniforms (i.e., shirts, ties, raincoats, optional wear 

items) where the compatibility with uniforms would be destroyed.

c. Ribbons, insignia, brassards, and other items in FSC 8455 that feature 

heraldic symbols, design, and compatibility with other items.
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Request for NSNs/ only

An abbreviated SRP is required for services that are requesting NSNs only. This SRP 

only includes: 

1. Nomenclature

2. Specification

3. Part Number

4. Cage Code

5. Projected Requirements (Optional) - These will be included when it is 

intended that TROOP SUPPORT will be added as an Ordering Activity to the 

DoD Service's contract for the item being assigned NSNs.

Once service requests TROOP SUPPORT to provide sustainment for this item, a 

completed and updated SRP is required for the sustainment request of this item. 

TROOP SUPPORT Internal Processing

In an effort to improve the internal processing of SRPs, TROOP SUPPORT will establish 

a new process for improving SRPs. Upon SRP submission to C&T Standardization, the 

Customer Relationship Manager (CRM) Cell Supervisor will establish a team consisting 

of a product specialist, demand planner, supply planner, buyer, comptroller, and pattern 

specialist. This team will have an initial meeting to discuss the SRP, and a final meeting 

to provide official approval. This final meeting will occur within 30 days of SRP 

submission, concluding with an official approval or non-approval of the SRP. 

The Service Agency Liaison Office and or the Engineering Service Agency 

representative will be invited to attend both the initial and final meeting. These service 

agency representatives will have immediate feedback on their SRP package and a greater 

understanding of additional requirements. This internal process will improve 

communication channels between TROOP SUPPORT and service agencies as well as 

reduce the internal processing time for approving SRPs. 
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TDP and SRP

Flowchart

Process Flow.igx

Service Agency 

Uniform Office

Engineering 

Service Agency

Troop Support 

CRM Team

Service Agency 

Liaison Office

Troop Support 

Standardization

Initiate R&D 

based on 

uniform needs

Develop prototype, 

complete testing, 

write requirements, 

etc.

Provide feedback to 

ESA and Uniform 

Office on prototype and 

specifics

Coordinate with 

Uniform Office 

and DSCP 

CRM Team *

Develop a 

complete and 

coordinated TDP

Review submitted 

TDP to ensure 

completeness and 

accuracy

Develop a 

complete and 

coordinated 

SRP

Receieve SRP 

and input for 

internal 

processing
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Internal TROOP SUPPORTSRP Processing

C&T 

Standardization

CRM Cell 

Supervisor

SRP Review 

Team

Upon receipt, log 

package and forward to 

CRM Cell Supervisor

Establish SRP 

Review Team 

and setup 

initial team 

meeting

Conduct initial 

review during 

first team 

meeting

Each member 

concurently 

validates 

package

Conduct final team 

meeting to 

approve/disapprove 

SRP

Log approved 

SRP and forward 

to contracting