Attachment 6 – REQUEST FOR EARLY GOVERNMENT INSPECTION

It is the intent of the Contracting Officer, when and if deemed appropriate by the 

Contracting Officer, to issue written authorization to Government inspection activities for the 

purpose of performing early Government inspection when requested by the contractor. This 

request guide identifies information required from the contractor and concurrences by contractor 

to conditions by which the Contracting Officer shall render his decision. It is the intent of the 

Contracting Officer to receive petitions for written authorization and to issue written 

authorization for early Government inspection to Government inspection activities on a product 

by product basis, not on a lot by lot approach. However, point (B,2), below, is to be applied on a 

lot by lot basis.

A. List the products and inspections for which Contracting Officer authorized early Government 

inspection is being requested:

(1) The contractor shall list by individual product (i.e., by name and NSN) those products for 

which the contractor is requesting early GQAR/Lab inspection performance.

(2) The contractor shall identify those inspections (exams and/or tests) for which the contractor is 

requesting early Government inspection performance and shall indicate which inspections are 

requested for which products.

B. Conditions of early Government inspection requiring contractor concurrence:

(1) All lots for which the Contracting Officer authorizes early Government inspection shall be 

sampled by the GQAR. The contractor shall be responsible for communicating to the GQAR 

when each early Government inspection lot is available to the GQAR for sampling, using a 

system comprehended by all involved parties.

(2) For each lot that the contractor wants forwarded by the GQAR to be early Government 

inspected, the contractor shall submit to the GQAR, in writing, a signed and dated document, 

requesting that the GQAR commence shipment of each lot’s test samples to the contractually 

designated laboratory. The request must identify by lot number(s) the specific lot(s) to be 

shipped by the GQAR.

(3) The contractor concurs that once laboratory samples are shipped to the USDA National 

Science Laboratory (NSL), or other contractually designated laboratory, the lot shall be 

considered as having been offered to the Government, the performance of all applicable tests 

shall not be interrupted, and the lot inspection results cannot be expunged from the inspection 

record of lots offered for government inspection.

(4) The contractor concurs that once requested of the Contracting Officer and sanctioned by the 

Contracting Officer, the inspection results are final and conclusive.

(5) The contractor concurs that GQAR/Lab inspection results are not to be shared with the 

contractor until such time as the contractor presents, to the GQAR, documentation of conforming 

product. However, DLA does require that the GQAR, upon the GQAR’s receipt of any positive 
food-borne pathogen test result, as soon as possible, and regardless of the presentation status of 

the contractor’s lot submittal package, notify the contractor of said results. Food-born pathogen 

results include but not limited to test results for Listeria Monocytogenes, Salmonella, and E. coli.

(6) By submitting this request for Government verification inspection to be performed prior to 

the contractor’s submission of a “lot submittal package” indicating conformance to ALL 

applicable contractual requirements, the contractor acknowledges the contractor’s concurrence 

with the preceding conditions specified in this request template, unless otherwise exempted in 

writing by the contracting officer.

(7) Name(s) and title(s) of authorized contractor representatives.