Connecting Suppliers with DLA 

THELINK

Issue 9 

July 2018 

Upcoming Events:

Mark Your Calendars! 

Training, Knowledge & 

Opportunities (TKO) 

Seminars are FREE!

Learn how to do business with the 

Government 

September 11 ‐ 12 

November 6 ‐ 7 

Registration coming soon: 

https://tko.dla.mil/ 

All seminars are in Columbus, OH

www.dla.mil 

www.facebook.com/dla.mil 

www.twitter.com/dlamil 

www.youtube.com/user/

dodlogisticsagency 

Additive Manufacturing (AM) 

DLA will begin including a procurement note in many solicitations and contracts 

for supplies stating unless additive manufacturing is specifically authorized in the 

solicitation/contract, the offer may not include parts made from the additive 

manufacturing process. Any such offer will not be evaluated and is not eligible for 

award for the current procurement. The offeror may submit a request for waiver/

deviation for evaluation by the Engineering Support Activities (ESA) for 

acceptability for future procurements of the same items. If an item is presented 

to DCMA for inspection and acceptance using AM not authorized in the contract, 

DCMA may reject the item as nonconforming. 

POC for questions is Stan Williams, Stanford.williams@dla.mil. 

RFID Clause

Vendors are reminded they need to check the website listed in Clause 252.211‐

7006 – Passive Radio Frequency Identification prior to 

submitting their quotes and prior to shipping any awards

they might receive. If the shipping address provided in 

the solicitation is not shown on the website prior to 

quoting, they shall not include any cost for RFID in their 

quotes. If, at the time of shipment, the location is visible

on the website, they should contact the post award

administrator to discuss any RFID costs at that time. The

clause is still required for stock buys until the clause is updated. 

http://www.ndia.org/events/2018/6/19/dla-land-and-maritime-conference

DLA 

Distribution 

Industry Day 

August 8 ‐ 9 

See DIBBS notices for 

more information 
Page 2 

Heads up, Industry! 

PPP&M specifications ensure our troops receive the right parts intact! 

DLA will now begin automatically notifying suppliers when DLA’s distribution centers correct PPP&M deficiencies. 

Here’s what to expect...

PRESERVATION

PACKAGING

PACKING

MARKING
Page 3 

Dear Ms. Ross: 

A quality notification (QN) has generated against material received under contract SPE5EZ‐18‐V‐1234, because 

of failure to meet the preservation, packaging, packing or marking (PPP&M) specifications. This nonconformance is 

detailed on the proceeding continuation sheet. DLA’s distribution center has corrected this nonconformance. Pursuant 

to FAR 46.407(d) and 46.407(e) respectively, the Government has accepted shipment FRUS01Z and recorded this 

nonconformance to your company’s performance history. 

DLA must ensure supplies tendered by contractors conform to contract requirements in order to uphold the 

integrity of the supply chain. It is essential for your company to identify non‐conformances and establish corrective 

measures for future procurement. 

Please consider this notice as a precaution. The Government has incurred a cost of 64.00 USD to remediate the 

nonconformance in order to enable the further distribution of the material within the Government’s supply chain. 

Pursuant to the terms of the contract, the Government may recover this cost, but is electing not to pursue our rights at 

this time. Instead, we are seeking to provide you with helpful information for your company to properly perform 

PPP&M on future contracts. If this issue persists on future contracts, the Government will seek to recover its costs, to 

include the costs of this remediation. 

DLA is committed to providing contractors with the tools necessary to meet contract requirements. Visit our 

website at www.dla.mil to learn more about: 

‐ Procurement Technical Assistance Programs 

‐ DLA’s Packaging Portal 

‐ Frequently Asked Questions 

If you’d like more information pertaining to this correspondence, submit a Post‐Award Request (PAR) on DLA’s 

Internet Bid Board System (DIBBS) website, or contact your award’s local administrator. 

Sincerely, 

Contract Administration Office 

Defense Logistics Agency 

Sample Notice 

IN REPLY 

REFER TO DLA HQ July 4, 1776

 

Ms. Betsy Ross 

Flags “Я” Us 

239 Arch Street 

Philadelphia, PA 19106 

USA 
Page 4 

CONTINUATION SHEET 

PIID/DO: SPE5EZ‐18‐V‐1234 

QN/WebSDR: Z9 202999999, 29999999999 

NSN: 9999‐99‐999‐9999 

CLIN/QTY: 0001, 50.00/EA 

Shipment: FRUS01Z 

Nonconformance: 

Shipment FRUS01Z of 50.00 original flags were not individually marked with MIL‐STD‐129 compliant labels. 

PPP&M Specification: 

SHALL BE PACKAGED IN ACCORDANCE WITH ASTM D 3951. 

Markings Paragraph 

When ASTM D3951, Commercial Packaging is specified, the following apply: 

•All Section “D” Packaging and Marking Clauses take precedence over ASTM D3951. 

•In addition to requirements in MIL‐STD‐129, when Commercial Packaging is used, the Method of Preservation for all 

MIL‐STD‐129 marking and labeling shall be “CP” Commercial Pack. 

•The Unit of Issue (U/I) and Quantity per Unit Pack (QUP) as specified in the contract take precedence over QUP in 

ASTM D3951. 

To learn more about PPP&M visit our website at 

www.dla.mil. 
Page 5 

Wood Pallets are to conform to International Standards for Phytosanitary Measures (ISPM) Number 15. 

A review of quality notifications for packaging deficiencies indicates the second highest reason for delayed or 

reduced‐payment on contracts due to packaging issues is non‐conformance to the International Standards for 

Phytosanitary Measures (ISPM Number 15). This standard describes phytosanitary measures which reduce the risk 

of introduction and spread of quarantine pests associated with the movement in international trade of wood 

packaging material made from raw wood. Wood packaging material covered by this standard includes dunnage 

but excludes wood packaging made from wood processed in such a way it is free from pests (e.g. plywood). This 

requirement is identified through the palletization document MD00100452, Revision C, dated 9/2016. 

International Standards for Pallets

Because of our quick newsletter turn around, there are edits we did not catch in time. In an effort to be 

fully transparent with our suppliers, we have outlined any corrections to our newsletter print below: 

 

The Link ‐ Issue 8, VSM Labeling and Packaging: 

TQ Requirements Revision 5, 1 December 2017 HQ 

RP001: DLA PACKAGING REQUIREMENTS FOR 

PROCUREMENT 

Palletization shall be in accordance with MD00100452, REVISION C, 

DATED 09/2016 found at http://www.dla.mil/LandandMaritime/ 

Offers/Services/TechnicalSupport/Logistics/Packaging/ 

Palletization.aspx