Approved Change 48 

Revisions to DLMS Supplements:

Material Release Order and Material Release Advice

1. ORIGINATOR:

a. Sponsor: Supply Process Review Committee, Ellen Hilert, Co-Chair, DLA J673, 

Defense Logistics Management Standards Office (DLMSO),703-767-0676 (DSN 427), 

ellen_hilert@hq.dla.mil

b. DLA Point of Contact: Mr. Bob Vitko, J-332 

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

a. Title: Revisions to DLMS Supplements: Material Release Order and Material 

Release Advice.

b. Description of Change: This change modifies the DLMS Supplement (DS) 

940R Material Release and DS 945A Material Release Advice to provide administrative 

corrections, clarifications, and additiona l coding to support lateral redistribution 

orders/responses. 

c. Procedures: Changes identified by bold/italics or as noted. Revise DLMS 

Supplements as follows. All of the following revisions are supported by policy and are 

consistent with the framework of the Federal IC unless otherwise noted.

(1) Revise 940R, Material Release:
# Location Revision Reason Federal IC 

1 1/W0506/0200

DE 640

NI Redistribution Order

Revise DLMS Note: Use to redistribute inventory between 

and among storage facilities. For intra-Service use, may be 

used to direct release and shipment of material from a post, 

camp, station, or base to another similar activity to satisfy a 

specific demand. For lateral redistribution orders for 

non-Integrated Material Manager (IMM) or Primary 

Inventory Control Activity (PICA) owned material under 

TAV procedures use with W0507 Code RG.

Clarification No revision.

2 1/W0507/0200 

DE 306

RG Refer

Revise DLMS Note: Use with code W0506 code NI to 

indicate the transaction set contains one or more lateral 

redistribution orders (LROs) for non-Integrated Material 

Manager (IMM) or Primary Inventory Control Activity 

(PICA) owned material. Use with 2/N901/0400 Code 87 to 

identify LRO for consumable or reparable material.

Clarification No revision.

3 2/W0104/0200 

DE 235

Revise DLMS Note : Use only one of codes A1, A2, A4, 

FB, FS, FT, MG, YP, or ZZ to identify the material. Must 

use the National Stock Number (NSN) when known, except 

when appropriate brand name subsistence items are 

identified by the Subsistence Identification Number.

Error – code left out No revision.

4 2/W0104/0200 

DE 235

ZZ Mutually Defined

Revise DLMS Note: Use to identify nonstandard material 

when all other authorized codes do not apply (includes 

management control numbers and locally assigned 

control numbers). May be used for DLSS-to-DLMS 

conversion when the translator cannot determine a more 

appropriate code.

Clarification No revision.

5 2/N901/0400

DE 128

Add new qualifier and associated notes:

87 Functional Category

Federal Note: Use in LRO to distinguish between LROs 

for consumable and reparable assets.

DLMS Note: Use in LRO to distinguish between LROs for 

consumable (DLSS Distribution Code 2) and reparable 

(DLSS Distribution Code 3) assets. Enter value (2 or 3) in 

N902. 

Provides functionality of 

the current DLSS 

distribution code which 

may not be available 

under full DLMS 

implementation.

Add new code. 

Does not 

require Federal 

IC change 

prior to DS 

update.
6 2/N101/1100 Add new qualifier and associated notes:

WL Wholesaler

DLMS Note: 

1. Use for lateral redistribution of non-Integrated Material 

Manager (IMM) or Primary Inventory Control Activity 

(PICA) owned material, to identify the material owner to 

receive the transaction set under single stock fund concept. 

Use with 2/N101/1100 Code LG to identify the activity at 

which the material is physically located. (Note: This is the 

owning activity as identified in the Asset Status Reporting 

transaction (DI Code DZF rp 31-33).

2. DLMS enhancement: see introductory DLMS note 4a. 

This activity derived under DLSS by referencing DAAS 

table.

Provides additional 

functionality to distinctly 

identify material owner 

under the Army Single 

Stock Fund (SF) concept. 

(Under DLSS this activity 

is generated from a table

at DAAS based upon an 

Army activity holding the 

material.) 

Add new code. 

Does not 

require Federal 

IC change 

prior to DS 

update.

7 2/G6201/1600 Add new qualifier and associated note:

BK Warranty Expiration 

DLMS Note: Use to indicate the date when the material 

warranty expires.

Administrative correction 

supporting unique item 

tracking (UIT) 

functionality. This data 

element is available UIT 

date segments, but was 

inadvertently left out of 

the 940/945 ICs). 

Add new code. 

Requires 

Federal IC 

change prior to 

DS update. 

8 2/AMT/0800

2/AMT01/080

0

Revise DLMS Note at segment and data element level: 

Use with material release order transactions to indicate the 

unit price.

Delete the word “CAV” 

from notes, authorizing 

unit price for all MROs. 

UP is a current data 

element and is required 

for legacy system 

processing. Must be 

retained for transition, but 

may also be retained 

under full DLMS to 

support variable pricing 

techniques.

No revision.

9 2/G62/050 Remove “must use” designation at segment level. Under certain 

circumstances no date is 

applicable (e.g. disposal 

shipment confirmation 

followup (AFX) where no 

shipment status received).

Requires 

Federal IC 

change prior to 

DS update. 
9 2/G6201/050 Add data element notes:

Federal Note: Following is a list of preferred codes.

DLMS Note: For DLMS use, only the following codes 

are authorized

Add new qualifier and associated note:

11 Shipped on This Date

DLMS Note: 

1. Use only for Disposal Shipment Confirmation 

Followup to indicate the date shipped as reflected on the 

shipment status if received.

2. Future streamlined data; see introductory DLMS note 

4c.

Provides functionality 

available under current 

DLSS. It is anticipated 

that this data element will 

not be required under full 

DLMS implementation, 

but is required to support 

DLSS-DLMS conversion.

Add new code. 

Requires 

Federal IC 

change prior to 

DS update. 

Open up code 

list for 

preferred code 

list to 

accommodate 

future 

revisions. 

10 2/N903/0400 Add DLMS Note: Use in Disposal Shipment Confirmation 

Followup to provide research guidance intended to assist 

Components in prioritizing research and resolution. 

Indicate “CRITICAL” when applicable under intransit 

control procedures.

New functionality 

approved under Approved 

DLMS Change 37.

No revision.

11 2/LQ01/1300 Revise DLMS Note : 

99 Purpose Code

1. May be used for LRO if required based on 

Service/Agency agreement.

2. For all other uses, this is a DLMS enhancement, see 

introductory DLMS note 4a.

Supports expanded 

capability for LROs under 

TAV for interface with 

Army under the Single SF 

concept. Identification of 

the purpose code to the 

NAMI ICP will 

significantly reduce the 

denial rate.

No revision.

(2) Revise 945A, Material Release Advice: 

# Location Revision Reason Federal IC 

1 Transaction 

Set Notes 

(page 1 of DS)

Revise DLMS Note:

1. DoD distinguishes between material release confirmation, 

historical material release confirmation, material release 

denial, historical material release denial, material release 

advice, material release cancellation advice, lateral 

redistribution order (LRO) advice under Total Asset 

Visibility (TAV) procedures, historical material release 

cancellation advice, disposal release confirmation, historical 

disposal release confirmation, disposal release denial, 

historical disposal release denial, disposal release advice, 

disposal release cancellation advice, and historical disposal 

release cancellation advice transactions.

2. Users operating under the Defense Logistics Management 

System (DLMS) must reference the Unit of Issue and 

Purchase Unit Conversion Table, Transportation Mode of 

shipment Conversion Table, and the Accounting 

Provides additional 

functionality to 

support LRO advice. 

Includes 

administrative 

correction on 

conversion table 

information.

No revision.
Classification Appendix which can be found on the Defense 

Logistics Management Standards Office (DLMSO) web site 

at www.dla.mil/j-6/dlmso.

2 1/W0611/20

DE 640

Add new qualifier and associated note:

DS Disposition

DLMS Note: Use to provide LRO advice under TAV 

procedures. Use with 2/N901/40 Code 87 to identify LRO for 

consumable or reparable material. (This corresponds to 

DLSS Document Identifier AE6 with Distribution Code 2 or 

3.)

Provides additional 

functionality to 

distinctly identify 

transaction type and 

provides clarification

Addition of 

new code 

requires a 

Federal IC 

change prior 

to DS 

update.

3 1/W0611/20

DE 640

Revise DLMS notes:

NL Material Release Advice

DLMS Note: Use to provide status on a material release 

order. (This corresponds to DLSS Document Identifier 

AE6.)

NQ Disposal Shipment Confirmation

DLMS Note: Use to provide supply status on a disposal 

release order (This corresponds to DLSS Document 

Identifier AEJ.)

Clarification No revision.

4 1/N101/40

DE 98

Revise DLMS notes and add new code and associated note.

DLMS Note: For DLMS use, only the following codes are 

authorized.

GP Gateway Provider

DLMS Note: Future streamlined data needed for transition 

period to support transaction conversion in a mixed 

DLSS/DLMS environment. Use to identify DAASC as 

originator during conversion when the DLSS transaction does 

not contain a "From" organization.

LG Location of Goods

DLMS Note: Use for LRO advice to identify the alternative 

supply source originating the transaction set. 

WL Wholesaler

DLMS Note: Use for lateral redistribution of non-Integrated 

Material Manager (IMM) or Primary Inventory Control 

Activity (PICA) owned material, to identify the material 

owner originating the transaction set under single stock fund 

concept.

Provides additional 

functionality to 

distinctly identify 

various types of 

entities which 

originate the 

transaction

Add new 

codes. Does 

not require 

Federal IC 

change prior 

to DS 

update.

5 2/W1207/20

DE 235

Revise DLMS Note : Use only one of codes A1, A2, A4, FB, 

FS, FT, MG, YP, or ZZ to identify the material. Must use the 

National Stock Number (NSN) when known, except when 

appropriate brand name subsistence items are identified by the 

Subsistence Identification Number.

Error – code left out No revision.

6 2/W1207/20

DE 235

ZZ Mutually Defined

Revise DLMS Note: Use to identify nonstandard material 

when all other authorized codes do not apply (includes 

management control numbers and locally assigned control 

numbers). May be used for DLSS-to-DLMS conversion 

when the translator cannot determine a more appropriate 

code.

Clarification No revision.
7 2/N901/40

DE 128

Add new qualifier and associated notes:

87 Functional Category

Federal Note: Use in LRO to distinguish between LROs for 

consumable and reparable assets.

DLMS Note: Use in LRO to distinguish between LROs for 

consumable (DLSS Distribution Code 2) and reparable 

(DLSS Distribution Code 3) assets. Enter value (2 or 3) in 

N902. 

Provides 

functionality of 

current DLSS 

distribution code 

which may not be 

available under full 

DLMS 

implementation.

Add new 

code and 

note. Does 

not require 

Federal IC 

change prior 

to DS 

update.

8 2/N101/80 Add new qualifier and associated note:

LG Location of Goods

DLMS Note: Use for LRO advice to identify the alternative supply 

source when different from the originator of the transaction.

Provides 

functionality to 

identify the activity at 

which material is 

located when 1/N101 

identifies a different 

activity as the 

originator of the 

transaction

Add new 

code. Does 

not require 

Federal IC 

change prior 

to DS 

update.

9 2/G6201/130

DE 432

Add segment note:

 DLMS Note: DLMS enhancement; see introductory DLMS 

note 3a.

Add new qualifier and associated note:

BK Warranty Expiration 

DLMS Note: Use to indicate the date when the material 

warranty expires.

Administrative 

correction supporting 

unique item tracking 

(UIT) functionality. 

This data element is 

available UIT date 

segments, but was 

inadvertently left out 

of the 940/945 ICs). 

Addition of 

new code 

requires a 

Federal IC 

change prior 

to DS 

update.

d. Alternatives: None identified.

4. REASON FOR CHANGE: This change supports DLMS implementation and 

desired functionality. The above changes were identified during Supply PRC 01-2 and 

01-3 meeting review. It was determined that currently published DLMS Supplements 

did not provide full identification of data fields and notes supporting LRO and LRO 

response. Additional administrative corrections were also identified during the review.

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation.

b. Disadvantages: None identified.
6. IMPACT: 

a. Publications. Federal Implementation Conventions 940R and 945A and 

corresponding DoD 4000.25-M DLMS Supplements. With the exception of the 2/G62 

revisions and the addition of 945 A, 1/W0611/20, Code DS, all of the above changes can 

be published immediately within the DLMS Supplement upon release of the approved 

change. The G62 and W0611 revisions require prior change to the Federal 

Implementation Convention (IC). All applicable revisions will submitted to the Federal 

IC

b. DAAS DLMS/DLSS conversion maps will must be modified to incorporate above 

revisions.