Doing Business With 

DLA Aviation

Explore the Possibilities
Page: 1 DLA Aviation

DLA AVIATION OFFICE OF SMALL BUSINESS PROGRAMS

What can we do for you?

• Explain government procurement technology, procedures and regulations

• Identify points of contact

• Assist in identifying Federal Supply Classes (FSC)

• Provide details on useful websites

• Support and implement Small Business Programs

• Review and recommend solicitation set-aside status

• Assist in communicating with DLA Aviation personnel

• Act as an ombudsman for small businesses

For more information about Doing Business with DLA 

Aviation, please visit

www.dla.mil/Aviation/Business/IndustryResources/

SBO.aspx
Office of Small Business Programs Page: 2

DLA AVIATION MISSION

DLA Aviation is the aviation demand and supply chain manager for DLA with more 

than 3,500 civilian and military personnel in 18 locations across the United States. 

DLA Aviation supports more than 2,000 weapon systems and is the U.S. military’s 

integrated materiel manager for more than 1.2 million national stock number items, 

industrial retail supply and depot-level repairable acquisitions.

DLA Aviation directly supports the warfighter through weapon system materiel 

management, industrial retail supply and strategic acquisition for consumable and 

depot-level repairable materiel. Using a comprehensive demand planning process, our 

priorities align with those of our military customers.

Positioned alongside its military customers, DLA Aviation manages industrial support 

activities and depot-level reparable procurement operations in Georgia, Oklahoma, 

Utah, North Carolina, California, and Florida. It also manages DLR procurement at 

Naval Supply Systems Command (NAVSUP) Weapon Systems Support Philadelphia 

and Redstone Army Arsenal, Ala. DLA Aviation also operates an industrial plant 

equipment repair facility at NAVSUP Weapon System Support, Mechanicsburg, Pa.

This is a partial list of items DLA Aviation procures. A complete listing is available at

www.dla.mil/HQ/SmallBusiness/Business/WhatDLABuys.aspx

COMMODITY FSC

Aircraft Hydraulic, Vacuum and De-icing Components ............... .1650

Aircraft Landing Gear Components ............................... .1620

Airframe Structural Components ................................. .1560

Bearings, Plain, Un-mounted ..................................... .3120

Bushings, Rings, Shims and Spacers ............................... .5365

Cable, Cord and Wire Assemblies ................................. .5995

Chain and Wire Rope ........................................... .4010

Electrical Hardware, Supplies .................................... .5975

Engine Electrical Systems Components, Aircraft ..................... .2925

Gas Turbines, Jet Engine and Components, Aircraft .................. .2840

Hazardous Material Spill Containment Equipment ................... .4235

Lugs, Terminals, Terminal Strips .................................. .5940

Miscellaneous Aircraft Accessories & Components. . . . . . . . . . . . . . . . . . . .1680

Miscellaneous Electric Power and Distribution Equipment. . 

Pest, Disease, Frost Control Equipment. . 
Page: 3 DLA Aviation

REGISTRATIONS

DUNS REGISTRATION

A DUNS number is a nine-digit number that identifies your company and 

links to any corporate family structures. To obtain a DUNS number from Dun 

and Bradstreet, call 866-705-5711 or visit www.dnb.com. A number may be 

obtained without taking membership in the organization.

SAM REGISTRATION

All suppliers wishing to do business with the federal government must complete 

the System for Award Management (SAM) registration, located at 

www.sam.gov. A Contractor and Government Entity or CAGE code will be 

assigned once registration is complete. The CAGE code is an important number 

identifying your company and address. Detailed instructions for the SAM 

application process are provided on the web site. SAM also includes a Reps and 

Certs section. Please ensure that the representations and certifications are 

completed.

SBA’S DYNAMIC SMALL BUSINESS SEARCH

The Dynamic Small Business Search is available at dsbs.sba.gov. Small business 

suppliers are encouraged to register on the SBA web site. Although registration is 

voluntary, DLA Aviation uses DSBS to locate sources, verify supplier’s size and 

make set-aside decisions. 

Need more help? Contact the Opportunities

Help Desk. We will walk you through the

registration on the phone, or come in and

we will assist you in person.

804-279-4302
Office of Small Business Programs Page: 4

BID OPPORTUNITIES

DLA Aviation conducts most of its business electronically—from solicitation 

to award to payment. To do business with DLA Aviation, it’s important to 

have a good computer and server to enable fast internet access. The DLA 

Aviation Depot-Level Reparable sites use FedBizOpps for posting of their bid 

opportunities.

DLA INTERNET BID BOARD SYSTEM (DIBBS)

The DLA Internet Bid Board is a web-based bid board that allows suppliers to 

search for, view, and submit secure quotes on Requests For Quotations (RFQs), 

search and view Request for Proposals (RFPs), and view awards for DLA items 

of supply. Most DLA Aviation solicitations are posted on the DIBBS bid 

board. www.dibbs.bsm.dla.mil.

• DIBBS Registration is required to receive a login account and password to

conduct transactions over restricted portions of DLA DIBBS and to register

email addresses for solicitation and award notification. Detailed system

requirements and instructions for registration can be found on the DLA DIBBS

home page.

• Solicitation Notification: DIBBS provides daily vendor notifications for RFQs

via email when they are included on the buyer’s mailing list, if the suppliers

have requested email notification for that NSN or FSC as part of their DIBBS

registration, and if the vendor had a contract in the last 12 months unless the

contract was terminated due to contractor-caused reasons.

• Vendor-Directed Solicitation Notification: DIBBS registration has an optional

Vendor-Directed Solicitation Notification feature. This allows the user to direct

email notification of new solicitations that match selections for FSC, NSN, and

Approved Manufacturer CAGE in their profile. Suppliers are encouraged to use

this feature for specific NSNs or FSCs that may be of interest to them.

• Award/Modification Notification: DIBBS sends email notification with

a weblink for all awards/modifications posted on DIBBS, unless the CAGE

received a delivery order via Electronic Data Interchange or EDI.

RFQ SET-ASIDE SEARCHES (SOLICITATIONS UNDER THE SIMPLIFIED

THRESHOLD)

RFQ solicitation searches can be performed several ways via web site: 

www.dibbs.bsm.dla.mil/RFQ/. Small businesses are encouraged to use the 

“Show Only” search to locate set-asides. Pick a Search Category and Search 

Value prior to using the Show Only option.
Page: 5 DLA Aviation

RFP SET-ASIDE SEARCHES (SOLICITATIONS OVER THE SIMPLIFIED

THRESHOLD)

RFP searches are more limited in DIBBS than RFQ searches, with a “Show Only” 

search for bidsets. It does not allow for “Show Only” searches for set-asides. The 

RFP search web site is www.dibbs.bsm.dla.mil/RFP.

FEDBIZOPPS

All procurements over $25,000 are publicized in FedBizOpps at www.fbo.gov. 

FedBizOpps offers a variety of searches. FedBizOpps is especially important for 

RFP searches, since the RFP search capability in DIBBS is more limited. Also, 

FedBizOpps lists Sources Sought and Requests for Information (RFIs) which are 

not published in DIBBS.

BEST VALUE CONTRACTING

The Past Performance Information Retrieval System – Statistical Reporting (PPIRSSR is a past performance information system that provides the contracting officer

with historical performance data. This information may be used by the contracting 

officer to make best value award decisions. Contractors’ performance is measured and

scored in the areas of quality and delivery. For more information, please visit 

www.ppirs.gov. Data should be verified monthly.

PACKAGING:

The DLA Packaging web site provides information on First Destination 

Transportation and Packaging, military packaging as well as marking and labeling.

For more information on DLA Aviation packaging issues, please contact the DLA 

Aviation Packaging Oice at DSCRpkgFB@dla. mil. Shipments with improper 

packaging could be rejected and returned at the contractor’s expense.

www.dla.mil/LandandMaritime/Offers/Services/TechnicalSupport/

Logistics/Packaging.aspx

DRAWINGS & BIDSETS:

DLA Aviation primarily procures items using drawings/bidsets, by approved 

manufacturer part number or by qualified products list. Drawings/bidsets can be 

accessed through DIBBS on open solicitations via the cFolder at 

https://pcf1.bsm.dla.mil/cfolders/
Office of Small Business Programs Page: 6

SOCIO-ECONOMIC PROGRAMS

8(A) PROGRAM

The 8(a) Program refersto section 8(a) of the SmallBusinessAct, a program developed to 

help socially and economically disadvantaged businesses grow.It doesthis by providing noncompetitive set-asides and set-asides limited to certified 8(a) firms. These 8(a)solicitations are 

located on restricted areas of DIBBS, since the set-asides are either sole-source to a specific 

8(a)firm, or competed between 8(a)firms. To apply, contact the SBAoffice at

www.sba.gov/contracting/government-contracting-programs/8abusiness-development-program.

WOMEN-OWNED SMALL BUSINESS

The Women-Owned Small Business (WOSBProgram) allows contracting officers

to set-aside certain acquisitions for eligible WOSBs or Economically Disadvantaged 

Women-Owned Small Businesses (EDWOSB). Competition can be restricted to 

WOSBs or EDWOSBsor acquisitions using North American Industry Classification 

System (NAICS) codes that the SBA has determined to be underrepresented. For 

more information, contact the SBA WOSB program at

www.sba.gov/content/contracting-opportunities-women-owned-smallbusinesses.

HUBZONE PROGRAM

The HUBZone Program establishes regions within the country that are defined as 

underutilized business zones. Small businessesfunctioning within these zones, who hire at 

least 35 percent o their workersfrom a HUBZone defined region, are eligible to become 

certified as HUBZone small business firms. To be eligible for award, a certified

HUBZone vendor must be a manufacturer of, orsupplying the product of another 

HUBZone manufacturer. Suppliers interested in becoming HUBZone firm should 

contact the SBA at 

www.sba.gov/contracting/government-contracting-programs/hubzoneprogram

SERVICE-DISABLED VETERAN PROGRAM

The Service-Disabled Veteran-Owned Small Business Program offers opportunitiesto 

service disabled veterans by providing set-asidesreserved exclusively for SDV-owned 

companies. To be eligible to respond to a SDV set-aside, firms must be owned and 51 

percent controlled by a SDV. You can find more information about he SDVOSB 

program at www.acquisition.gov/sites/default/files/current/far/html/Subpart%

2019_14.html
Page: 7 DLA Aviation

TOTAL SMALL BUSINESS SET-ASIDES (SBSA)

The table below details SBSA thresholds at DLA Aviation. The DLA Aviation 

Office of Small Business Programs reviews all acquisitions over $3,500 for 

set-aside opportunities, except automated “T” solicitations which should 

follow the set-aside logic in the table below.

Aviation Small Business Program Mangers 

can be found at 

www.dla.mil/Aviation/Business/

IndustryResources/SBO.aspx

ADDITIONAL RESOURCES

BUSINESS OPPORTUNITY CENTER

DLA Aviation’s BOC offers an opportunity to view sole-source items that by 

nature of value or volume are worthy of review for reverse engineering. The 

items are rotated on a periodic basis. For more information, please visit the 

BOC virtual display room at 

www.dla.mil/Aviation/Offers/Services/AviationEngineering/

Engineering/RPPOB/

<$3,500 Unrestricted (Micropurchases)

>$3,501 – <$25,000 Normally set-aside for Small Business Set-aside if 

expect response from two SBs providing product 

of two different domestic concerns (small or 

large businesses)

>$25,000 – <$150,000 Normally set-aside for Small Business Set-aside if 

expect response from two SBs providing the product 

of any one domestic small business concern

>$150,000 Set-aside for Small Business if expect response 

from two SBs providing the product of two 

different SB concerns
Office of Small Business Programs Page: 8

DEFENSE LOGISTICS AGENCY

DLA has a “Doing Business With The Defense Logistics Agency” 

guide available at 

www.dla.mil/Portals/104/Documents/SmallBusiness/Brochure.pdf

TRAINING SEMINAR

DLA Land and Maritime regularly offers a Training, Knowledge and 

Opportunity (TKO) Seminar for suppliers that provides information and 

describes processes and requirements for doing business with DLA. For 

information go to the DLA Land and Maritime web site at

www.dla.mil/LandandMaritime/Business/SmallBusiness.aspx.

PROCUREMENT TECHNICAL ASSISTANCE CENTER

PTACS provide a range of services, generally at no charge to the supplier. They 

provide assistance and training to vendors who want to do business with federal, 

state and local governments. PTACs are located in most states. For more 

information visit www.aptac-us.org.

DLA SMALL BUSINESS OFFICES

DLA Aviation, Richmond .................................... . 1-800-277-3603

For Aviation Depot-Level Reparable Small Business Offices, please contact the DLA 

Aviation Richmond Small Business Office 

DLA Land and Maritime,Columbus . . ...................... . . ..... 1-800-262-3272

DLA Troop Support, Philadelphia ............................. . . 1-800-831-1110

DLA Energy, Fort Belvoir .................................... . . 1-800-523-2601

DLA SERVICES SMALL BUSINESS OFFICE

DLA Contracting Services Office .............................. . . 1-215-737-8514

DLA Distribution ........................................... . . 1-717-770-7246
Page: 9 DLA Aviation

TEN STEPS TO DOING BUSINESS WITH DLA

1. To do business with DLA, suppliers need a DUNS number:

To apply or look up your company’s number, go to the following web address:

www.dnb.com.

2. Suppliers must register in System for Award Management (SAM).

All suppliers must have a Commercial and Government Entity (CAGE) code.

If you do not have a CAGE code, one will be assigned to you when you

complete the SAM registration at www.sam.gov. This registration must be

updated annually before the expiration date. Be sure to completely fill out the

SAM application, including every business classification that applies to your

company.

3. Register on the DLA Internet Bid Board System:

Go to: www.dibbs.bsm.dla.mil.

4. Search the Federal Supply Classes Purchased by DLA:

Visit www.dibbs.bsm.dla.mil under References, FSCs and Supplier Visibility

Requirements Application. This application provides DLA’s anticipated

requirements based on monthly forecasts.

5. Match your company’s capabilities to the Federal Supply Classes:

Go to: www.dla.mil/HQ/SmallBusiness/Business/WhatDLABuys.aspx.

This will identify which DLA supply chain buys your commodity. Complete the

Aviation Capability survey located at

www.dla.mil/Aviation/Business/IndustryResources/SBO.aspx

6. Perform a DIBBS or FBO Search to find opportunities:

Select DIBBS RFQ or RFP search under the heading “Solicitation” or use

FedBizOpps at www.fbo.gov.

7. Submit your quotes on the DLA Internet Bid Board System, or DIBBS.

RFPs require submission of formal written proposals. RFQs can use DIBBS

On-line Quoting unless the solicitation states otherwise. Make sure to submit

our quote form before the solicitation closing date.
Office of Small Business Programs Page: 10

8. Research Before Selling to Defense Logistics Agency:

• Military Packaging www.dla.mil/LandandMaritime/Offers/Services/

TechnicalSupport/Logistics/Packaging/PackWhatsNew.aspx

• Bidsets and Drawings:

Drawings and bidsets can be accessed through DIBBS on open

solicitations. https://pcf1.bsm.dla.mil/cfolders/

• Specifications quicksearch.dla.mil

• Federal Acquisition Regulations and Clauses

www.acquisition.gov

• Socio-economic Set-Asides:

www.acq.osd.mil/osbp/sb/initiatives

9. Market Your Company.

Each DLA supply center has socio-economic goals for the following: Small

Business, Small Disadvantaged Business and 8(a), HUBZone, Women-Owned

Small Business and Service-Disabled, Veteran-Owned Small Business. You

need to market these categories. Include your CAGE code on all

correspondence.

10. Explore Subcontracting Opportunities and Teaming Arrangements:

“Subcontracting Opportunities with DoD Prime Contractors” at

www.acq.osd.mil/osbp click on "For Small Business" and “Doing Business

with DoD." 
IMPORTANT SMALL BUSINESS LINKS

DLA AVIATION SMALL BUSINESS OFFICE

www.dla.mil/Aviation/Business/IndustryResources/SBO.aspx

DLA LAND AND MARITIME SMALL BUSINESS OFFICE

www.dla.mil/LandandMaritime/Business/SmallBusiness.aspx

DLA TROOP SUPPORT SMALL BUSINESS OFFICE

www.dla.mil/TroopSupport/About/SmallBusinessOffice.aspx

DLA ENERGY SMALL BUSINESS OFFICE

www.dla.mil/Energy/Business/SmallBusiness.aspx

DLA SMALL BUSINESS WEB SITE

www.dla.mil/HQ/SmallBusiness.aspx

DOD SMALL BUSINESS WEB SITE

www.acq.osd.mil/osbp/

TO REACH US...

By Phone:

Inside Virginia 800-544-5634

Outside Virginia 800-227-3603

BY MAIL:

DLA Aviation, Richmond

Ofice of Small Business Programs

8000 Jefferson Davis Hwy

Richmond, VA 23297

dlaavnsmallbus@dla.mil

DU 6/2017