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Form Field Descriptions of the Technical Data Package (TDP)

The TDP is the responsibility of the Service Agency Uniform Office and shall be submitted 

to the Service Agency Liaison Office upon completion. Enclosures 1 and 2 contain 

checklists that coincide with these form field descriptions. The appropriate TDP checklist 

must be submitted to the Service Agency Liaison Office with the TDP documents. A 

completed and coordinated TDP shall include:

1. Standardization Position Letter Sent to Services: 

a. Standardization position of all other Services for all items described in the TDP regardless of 

whether each of the other Services is a registered user of the phase-out/substitute item and for 

new items not replacing an existing item that are subject to standardization. The formal 

statement of non-adoption shall include a definitive reason.

2. Type of specification shall be one of the following four options:

a. Military Performance specification: A specification that states requirements in terms of the 

required results with criteria for verifying compliance, but without stating the methods for 

achieving the required results. A performance specification defines the functional requirements 

for the item, the environment in which it must operate, and interface and interchangeability 

characteristics. Both defense specifications and program-unique specifications may be 

designated as a military performance specification.

b. Military Detailed specification: A specification that specifies design requirements, such as 

materials to be used, how a requirement is to be achieved, or how an item is to be fabricated or 

constructed. A specification that contains both performance and detail requirements is still 

considered a detail specification. Both defense specifications and program-unique 

specifications may be designated as a military detail specification. Specification should 

include Table of Operations.

c. Commercial Item Description (CID): An indexed simplified product description managed by 

GSA that describes by function, performance, or essential physical requirements the available, 

acceptable commercial products that will satisfy the government’s needs.

1. Commercial-type Product: A commercial product, (a) modified to meet some 

Government-peculiar physical requirement or addition, or (b) otherwise 

identified differently from its normal commercial counterparts. Modifications, 

usually in the areas of packing, packaging, marking, quality levels, or range of 

acceptable characteristics, are such that the vendor can meet federal 

requirements without expensive changes to commercial production processes.

d. Purchase Descriptions (PD): A statement outlining the essential characteristics and functions 

of an item, service, or materiel required to meet the minimum needs of the government. It is 

used when a specification is not available or when specific procurement specifications are not 

required by the individual Military Departments or the Department of Defense.

3. All military (and if applicable, PD and CID) specifications shall be in accordance with MIL-STD 961, 

DOD 4120.24-M, and Fed Std 2000. 

4. Patterns:

a. These should include oak tag patterns, electronic patterns, and a sample garment to prove 

patterns are doable for quality review (when applicable). 

5. Standard samples:

a. Must be furnished when specification requirements indicate that one or more physical or 

chemical characteristics of the item must be compared with the standard sample. This should 
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include a finished, intended product with basic material requirements, including color, shade, 

perspiration, and fabric.

6. Suggested sources (if applicable):

a. Identify sources used during R&D development and bridge contract information.

7. Price estimate to include:

a. Unit cost based on previous items or prototype.

8. Engineering Drawing (primarily for equipment items ):

a. Equipment drawings to include interfaces, tubes, dimensions, different size factors, materials, 

materials of core capability, and core functionality.

b. Patterns for equipment with drawings for each size.

9. In accordance with TROOP SUPPORT C&T 4125.1/AR 70-29/NAVSUPINST 4454.2/AFR 74-

12/MCO 4855.3, Production Testing of TROOP SUPPORT C&T Managed Items, the following 

information shall be addressed for all new items entering the TROOP SUPPORT C&T supply system 

except when previously agreed to between TROOP SUPPORT and the Services that the information is 

not required:

a. Suggested number of production test contracts.

b. Suggested minimum quantities.

c. Suggested list of contractors.

d. Estimated production unit cost.

e. List of new or special production equipment.

f. Identification of long lead time or short supply materials or components.

g. Recommendations regarding critical and/or desire in-process production control points or 

procedures.

h. “State of the Art” precautions highlighted during development process.

i. Work statement delineating potential problem areas.

j. Certification that:

1. Research and engineering phase completed.

2. Specification is ready for production tests, Expanded First Article (EFA), or 

mass production. (EFA is a procedure where the adaptability of a new 

specification to mass production is validated through the simultaneous 

acquisition of production test and supply quantities of an item utilizing 

economic manufacturing practices)

k. A recommendation for establishment of a qualified products list when life support items are to 

be procured.

Note: Army Natick provides a transition letter to LSO that includes all of this information with the exception of 

items a. and b.

Additional items that may be included in the TDP:

10. Hubs/dies, molds, models, cartoons, special tools and/or production lasts.

11. Engineering support information as required by TROOP SUPPORT C&T 3200.1/PAM 715-

13/NAVSUPINST 4120.30A/AFI 21-408/MCO 4000.18, Engineering Support Instruction for Items 

Supplied by Defense Logistics Agency. [NOTE: Currently being revised and will be referred to as 

JESI 3200.1 (Joint Engineering Support Instruction)].

12. Additional definitions and detailed information on specific steps can be found in TROOP 

SUPPORT C&T 4140.34/AR 32-5/NAVSUPINST 4410.3F/MCO 10120.31F/AFR 67-145, Introduction 

of New Clothing and Textile (C&T) Items into the Department of Defense (DoD) Supply System. 
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Enclosure 1

*TO BE INCLUDED IN SRP SUBMISSION PACKAGE

Clothing Technical Data Package (TDP) Checklist

Item Nomenclature:

Engineering Service 

Agency (Name & 

Contact Info):

Program Manager 

(Name & Contact 

Info):

TROOP SUPPORT

Customer 

Relationship 

Manager (CRM) 

Team Lead:

Date submitted to 

Liaison Office:

Items Required √

Who is 

responsible 

(name & 

department

)?

Date 

coordinated 

with TROOP 

SUPPORT & 

POC at 

TROOP 

SUPPORT

Comments

Standardization Position 

Letter Sent to Services

Specification Document

(Detail?Performance 

specification. PDs or CIDs ) 

Patterns (when applicable)

Engineering Drawings (when 

applicable)

Standard Samples

Suggested Sources

(if applicable)

Price Estimate

Production Testing 
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Equipment Technical Data Package (TDP) Checklist

Item 

Nomenclature:

Engineering 

Service Agency 

(Name & Contact 

Info):

Program Manager 

(Name & Contact 

Info):

TROOP 

SUPPORT

Customer 

Relationship 

Manager (CRM) 

Team Leader: 

Date submitted to 

Liaison Office:

Items Required √

Who is 

responsible 

(name & 

department)?

Date 

coordinated 

with TROOP 

SUPPORT & 

POC at 

TROOP 

SUPPORT

Comments

Standardization Position Letter 

Sent to Services

Engineering Drawings

Specification 

(Detail or Performance) or 

Item Description (CID or PD)

Includes 

 - Scope

 - Classification

 - Salient Characteristics

 - Regulatory 

Requirements

 - Product Conformance

 - Packaging

 - Notes

Patterns (if applicable)

Standard Samples

Suggested Sources

(if applicable)

Price Estimate
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Form Field Descriptions of the Supplier Request Package (SRP)

The Service Agency Liaison Office receives and reviews the TDP from the Service Agency Uniform Office. 

The Service Agency Liaison Office will complete the SRP and submit the completed package to the 

Standardization Office within TROOP SUPPORT. Enclosure 5 contains a checklist that coincides with these 

form field descriptions. The SRP checklist must be submitted to TROOP SUPPORT with the SRP documents. 

A completed and coordinated SRP shall include:

1. A Service Letter which identifies what service is requesting and includes:

a. Phasing of Quantity (quantitative requirements by quarter for 3 years)

b. Replaceable item description (breakdown of differences between old and new item)

c. New item description

d. Disposition of Item Being Replaced (generic plan for phase-in/phase-out)

e. Service Fielding Plan (Primary Customer DODAACs and issue priority, describing who gets 

the item first)

f. Sole Source Justification (if applicable) shall include a completed J&A:

i. Where sole source is involved, provide specific details which support the Service 

decision to select sole source item, including an explanation of how a particular 

circumstance under paragraph 6.302-1 of the Federal Acquisition Regulations (FAR) 

applies. TROOP SUPPORT will evaluate the rationale and justification at any point 

in the development/testing cycle upon request of the developing Service in order to 

minimize the effect of a new item denial because of inadequate sole source 

justification.

g. Size tariff shall include demand percentages by size:

i. If the item being introduced is sized and is replacing a sized item, a size correlation 

chart must be included in the SRP unless replacement is on an exact size-for-size 

basis, or unless a size correlation is not feasible due to a major change in concept of 

fit. Number of sizes and dimensions must be included.

h. Standardization position responses from other DoD Components

i. Demilitarization (Demil) Code :

i. How the item is disposed.

j. Controlled Inventory Item Code (CIIC) (previously referred to as the Physical Security Code) 

DoD 4100.39-M; Vpl.10 Table 192

2. DD Form 1277 (catalog action):

a. Service shall make entries to Blocks 1 through 13. Use Block 10 for comments.

3. Completed and coordinated TDP

4. Additional Package Items (if applicable)

a. Acquisition Plan (product Testing Data)

b. Urgency of Need

c. Upfront Funding / Letter of Intent (initial funding)

i. Usually completed outside SRP during weekly UEWG (Uniform Enterprise Working 

Group) but include in SRP if information is available
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Enclosure 2

*TO BE INCLUDED IN SRP SUBMISSION PACKAGE

Supply Request Package (SRP) Product Checklist

Item 

Nomenclature:

Liaison Office 

(Name & Contact 

Info):

TROOP 

SUPPORT

Customer 

Relationship 

Manager (CRM) 

Team Lead:

Date submitted to 

TROOP 

SUPPORT:

Items Required √ Who is responsible (name 

& department)?

Comments

Service Letter Includes:

 - Phasing of Quantity 

(quantitative requirements by 

quarter for 3 years)

 - Replaceable Item Description 

(breakdown of differences between 

old and new item)

 - New Item Description 

 - Disposition of Item Being 

Replaced (Phase-In/Phase-Out Plan)

 - Coordination with other 

services

 - Service Fielding Plan

(Primary customer DODAACs)

 - Sole source justification (if 

applicable)

 - Size Tariff

 - Standardization Position 

Letter Responses

 - Demilitarization Code

 - Controlled Inventory Item 

Code (CIIC)

DD Form 1277 

Completed and coordinated TDP

Additional Package Items 

(If applicable)