i, Do individuals have the opportunity to object to the collection of their PII?
Yes KR No

(1) If "Yes," describe method by which individuals can object to the collection of Pll.

(2) If "No," state the reason why individuals cannot object.

Name and citizenship is required to gain access into DOD EMALL. If a potential user chooses not to answer
the questions regarding name and citizenship, then that person will not be allowed to go on with the
temainder of the registration process.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

(Yes —) No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

(2) If"No," state the reason why individuals cannot give or withhold their consent.

Name and citizenship is required to gain access into DOD

DDFORM2930NOV 2008 Page5of 15



g. Summary of DoD information system or electronic collection. Answers to these questions
should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly
describe the types of personal information about individuals collected in the system.

DOD EMALL is an Internet-based Electronic Mall that allows military and other authorized government
customers to search for and order items from government and commercial sources. DOD EMALL is a
Department of Defense program operated by DLA Information Operations. All users are required to register
and be authenticated and authorized by an EMALL Administrator. DOD EMALL is a CAC-enabled and PKI-
enforced system.

(2) Briefly describe the privacy risks associated with the Pll collected and how these risks
are addressed to safeguard privacy.

Users, including individuals responsible for system maintenance, receive initial and annual refresher Privacy
Act and Information Assurance training. Users are trained to lock their workstations when leaving them
unattended, to shut down computers when leaving at the end of the duty shift and to be alert to third parties
entering the workspace.

DOD EMALL servers are kept in a secure, limited access, work areas accessible only to authorized
personnel. Data is backed up daily for reconstruction of the records should the system fail. Computer
screens automatically lock after a preset period of inactivity. The system is CAC enabled and PKI enforced.

h. With whom will the PII be shared through data exchange, both within your DoD Component and
outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate all that apply.

[i Within the DoD Component.

Specify. Electronic Business System (EBS) ~ System Administrators |

[1 Other DoD Components.

Specify. |
(1 Other Federal Agencies.

Specify. | _

[_ State and Local Agencies.

Specify. |

—] Contractor (Enter name and describe the language in the contract that safeguards PII.)

Specify. [ |

[| Other (e.g., commercial providers, colleges).

Specify.

DDFORM2930NOV 2008 Page4of 15



k. What information is provided to an individual when asked to provide PII data? Indicate all that
apply.

(_ Privacy Act Statement oO Privacy Advisory
[J Other None

Describe
each
applicable
format.

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these
Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in
place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that
would reveal sensitive information or raise security concerns.

DDFORM2930NOV 2008 Page6of 15


PRIVACY IMPACT ASSESSMENT (PIA)
For the

Department of Defense (DOD) Electronic Mall (EMALL)

Defense Logistics Agency (DLA) Logistics Information Service

SECTION 1; 1S A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of
information (referred to as an "electronic collection” for the purpose of this form) collect,
maintain, use, and/or disseminate Pll about members of the public, Federal personnel,
contractors or foreign nationals employed at U.S. military facilities internationally? Choose
one option from the choices below. (Choose (3) for foreign nationals).

(1 (1) Yes, from members of the general public.
[) (2) Yes, from Federal personnel* and/or Federal contractors.

EX (8) Yes, from both members of the general public and Federal personnel and/or Federal contractors.
C1 (4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees.*

b. if "No," ensure that DITPR or the authoritative database that updates DITPR is annotated
for the reason(s) why a PIA is not required. If the DoD information system or electronic
collection is not in DITPR, ensure that the reason(s) are recorded in appropriate
documentation.

c. If "Yes," then a PIAis required. Proceed to Section 2.

DDFORM2930NOV 2008 Page of 15


SECTION 2; PIA SUMMARY INFORMATION

a. Why is this PIA being created or updated? Choose one:

(]_ New DoD Information System oO New Electronic Collection
X Existing DoD Information System o Existing Electronic Collection

oO Significantly Modified DoD Information
System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol
Router Network (SIPRNET) IT Registry?

& Yes, DITPR Enter DITPR System Identification Number [416

oO Yes, SIPRNET Enter SIPRNET Identification Number

Oo No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required
by section 53 of Office of Management and Budget (OMB) Circular A-11?

Yes & No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.
d. Does this DoD information system or electronic collection require a Privacy Act System of
Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens
or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN
information should be consistent.

Ri Yes fl No

If "Yes,” enter Privacy Act SORN Identifier {$500.55

DoD Component-assigned designator, not the Federal Register number.
Consult the Component Privacy Office for additional information or
access DoD Privacy Act SORNs at: http:/Awww.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office Hl
Consult the Component Privacy Office for this date.

DDFORM2930NOV 2008 Page2of 15


e. Does this DoD information system or electronic collection have an OMB Control Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period
regardless of form or format.

Ki Yes

Enter OMB Control Number 60-Day PRA Notice published 7-17-2014

Enter Expiration Date

im No

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD
requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act
SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use,
maintain and/or disseminate Pll. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that
authorizes the operation of the system and the collection of Pll.

(b) If a Specific statute or EO does not exist, determine if an indirect statutory authority can
be cited. An indirect authority may be cited if the authority requires the operation or administration of
a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal
housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the
statute within the DoD Component should be identified.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics; 18 U.S.C. 1029, Access device fraud; E.O. 10450, Security Requirements for
Government Employees, as amended; and E.O. 13478 Amendments to Executive Order 9397 Relating
to Federal Agency Use of Social Security Numbers.

DDFORMZ2930NOV 2008 Page3of 15