[Federal Register Volume 63, Number 147 (Friday, July 31, 1998)]
[Notices]
[Pages 40943-40944]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-20520]


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POSTAL SERVICE


Plant-Verified Drop Shipment (PVDS) Clearance Documents--Revised 
Form 8125 and New Form 8125-C

AGENCY: Postal Service.

ACTION: Notice.

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SUMMARY: This notice adopts revisions to PS Form 8125, Plant-Verified 
Drop Shipment (PVDS) Verification and Clearance, adopts new Form 8125-
C, Plant-Verified Drop Shipment (PVDS) Verification and Clearance--
Consolidated, and provides notice of the elimination of Form 2866-IP, 
In-Plant Verification for Second- and Fourth-Class Matter.

EFFECTIVE DATE: January 10, 1999.

FOR FURTHER INFORMATION CONTACT: Cheryl Beller, (202) 268-5166.

SUPPLEMENTARY INFORMATION: On April 29, 1998, the Postal Service 
published in the Federal Register (63 FR 23479-23481) proposed 
revisions to PS Form 8125, Plant-Verified Drop Shipment (PVDS) 
Verification and Clearance, and a new PS Form 8125-C, Plant-Verified 
Drop Shipment (PVDS) Verification and Clearance--Consolidated, intended 
for use as a computer-generated facsimile. The Postal Service also 
proposed eliminating PS Form 2866-IP, In-Plant Verification for Second- 
and Fourth-Class Matter, used by some Periodicals mailers who pay 
postage through the Centralized Postage Payment (CPP) program, and 
replacing it with PS Form 8125 or Form 8125-C.

Evaluation of Comments Received

    There was only one written response to the proposed revisions. The 
commenter noted that information about mailing piece counts and piece 
weights is not available until very late in their mailing process and 
suggested that it is always important to report this information on 
Form 8125-C.
    Form 8125-C was developed to establish a standardized format for 
reporting multiple PVDS mailings from an individual mailer that are 
cleared at origin on the same day for entry at a single destination 
postal facility. Fields that are not required and that are not used by 
the mailer may be omitted. The ``Number of Pieces'' and ``Piece 
Weight'' columns may be omitted if there is sufficient information on 
the Form 8125-C to allow the origin post office and destination entry 
postal facility to identify the mailings reported on the form and to 
compare the information on the form with the physical mail.
    For example, if mailings are prepared in containers such as sacks 
or pallets, information in the columns related to the permit holder, 
permit number, and payment type; postage statement number or group 
identification; product name; number and type of containers; total 
gross weight; and class and type of mail would be sufficient to allow 
both the origin and entry postal facilities to compare the mail to the 
Form 8125-C to ensure that the information on it correctly represents 
the mail. If, however, the mailer is reporting multiple mailings that 
consist of individual mailpieces that are not prepared in containers 
(e.g., bedloaded parcels), the mailer would be required to report the 
number of pieces in each mailing on Form 8125-C. For mailings 
consisting of identical weight pieces, mailers should report the piece 
weight where possible.
    Facsimile Forms 8125 and 8125-C must contain all required data 
elements in the same relative locations as the Postal Service forms 
appearing on the Postal Web site and in the Postal Bulletin notice that 
will be published to announce the use of the new forms (PB 21977, July 
30, 1998).

[[Page 40944]]

Availability of Forms

    The Postal Service expects the revised hard copy PS Form 8125 to be 
available to mailers this summer from local post offices. The Postal 
Service is not printing a hard copy Form 8125-C. Both Form 8125 and 
Form 8125-C will be available on the U.S. Postal Service website at 
<www.usps.com> use by mailers in creating facsimile documents. A future 
Postal Bulletin article will include both forms and language revising 
references to these forms in the Domestic Mail Manual.

Date of Use

    Mailers are encouraged to begin using facsimiles of the revised PS 
Form 8125 and the new PS Form 8125-C facsimile (July 1998) immediately. 
Effective January 10, 1999, mailers must use only the July 1998 
versions of Forms 8125 and 8125-C. Also effective January 10, 1999, 
Periodicals mailers may no longer use Form 2866-IP, In-Plant 
Verification for Second-and Fourth-Class Matter, for publications paid 
under the CPP system.
Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 98-20520 Filed 7-30-98; 8:45 am]
BILLING CODE 7710-12-P