Invitation for Bid

Term Sale

Sealed Bid

Sale Number

39-6702

QATAR

Metallic & Non-metallic Scrap

Inspection Period Begins

 None

No bid deposit required.

Article B15 addresses payment

requirements.

Bid Opening Date and Time

January 4, 2016; 4:00 PM Qatar Standard Time

8:00 AM USA Eastern Standard Time
Invitation for Bid Sale Number 39-6702

Page 2

Department of Defense

DLA Disposition Services

National Sales Office

Invitation For Bid

Sale Number

39-6702

Bid Opening Date

January 4, 2016; 4:00 P.M. Qatar Standard Time

8:00 AM USA Eastern Standard Time

 

Bids will be accepted until opening date and time set for bid

opening. Bids and all required documentation received after the bid

opening date may be determined late and not considered.

The bid acceptance period must be at least 60-days from the

bid opening or the bid will be considered nonresponsive.

Mail bids to:

SCO, DLA Disposition Services

Bid Room, National Sales Office

74 Washington Ave., North

Battle Creek, MI 49037-3092

Fax bids to: (001)-269-961-7553

or

Email scanned bids to: drmssalesbids@dla.mil

Sales Contracting Officer (SCO) for this sale is:

Willie Payne (willie.payne@dla.mil)

Payments

All payments must be made in guaranteed instrument payable in

U.S. dollars to the Treasurer of the United States.

For additional information refer to the payment article in the Conditions of Sale in this catalog.

Credit cards accepted: VISA, Discover, MasterCard and American Express
Invitation for Bid Sale Number 39-6702

Page 3

Table of Contents

Page Number

Property Location Index........................................................................................................................ 4

Item Description Index.......................................................................................................................... 5

Contract Periods................................................................................................................................. 6

Representative Pictures of Items For Sale................................................................................................. 7

List of Sale Items................................................................................................................................. 12

Demilitarization Codes / Requirements..................................................................................................... 33

Condition Codes – Supply..................................................................................................................... 34

Additional General Information and Instructions (DRMS Form 82-3, May 1989)................................................ 36

Inspection Dates and Times .................................................................................................................. 38

Conditions of Sale (DRMS Form 83, January 1983, Computer Generated)...................................................... 39

Articles.............................................................................................................................................. 40

Loading Table..................................................................................................................................... 45

Sale of Government Property / Item Bid and Award Page............................................................................ 46

Privacy Act Notice............................................................................................................................... 48

Credit Card Information........................................................................................................................ 49

End-Use Certificate (DLA Form 1822)..................................................................................................... 50

Instructions For Completing DLA Form 1822............................................................................................. 52

Demilitarization On-Site Surveillance Plan................................................................................................ 59
Invitation for Bid Sale Number 39-6702

Page 4

Property Location Index

The primary location for removals of Items 1-6 will be Al-Udeid Air Base and Camp As Sayliyah. 

There may be additional locations for removals from USG installations within the State of Qatar as 

designated by the SCO.

ITEMS 1 THRU 6
Invitation for Bid Sale Number 39-6702

Page 5

Item Description Index

Description Item Number

Scrap Tires With Demilitarization and/or Mutilation Performed by the Purchaser............................................................ 1

Scrap Plastics & Rubber Residue With Demilitarization and/or Mutilation Performed by the Purchaser................................ 2

Scrap Electronics With Demilitarization and/or Mutilation Performed by the Purchaser.................................................... 3

Scrap Metals With Demilitarization and/or Mutilation Performed by the Purchaser.......................................................... 4

Scrap Vehicles and Vehicular Related Components With Demilitarization and/or Mutilation Performed by the Purchaser........ 5

Metallic & Non-metallic Scrap Non-vehicular Related With Demilitarization and/or Mutilation Performed by the USG............. 6
Invitation for Bid Sale Number 39-6702

Page 6

Contract Periods

ITEM(S) CONTRACT PERIODS

1-6.......................................................................................... MARCH 13, 2016 – MARCH 12, 2017

Expected award date is February 12, 2016. Performance period will begin as soon as

possible after contract award, receipt of pre-payment, and appropriate accesses are

obtained.

The base contract period will be for twelve (12) months beginning from date of award. 

The U.S. Government reserves the right to extend the contract for up to two additional 

one year periods, based on the needs of the U. S. Government.
Invitation for Bid Sale Number 39-6702

Page 7

Representative Pictures of Items for Sale

The following pictures of:

Item 1: Scrap Tires With Demilitarization and/or Mutilation Performed by the Purchaser

Item 2: Scrap Plastics & Rubber Residue With Demilitarization and/or Mutilation Performed by the Purchaser

Item 3: Scrap Electronics With Demilitarization and/or Mutilation Performed by the Purchaser

Item 4: Scrap Metals With Demilitarization and/or Mutilation Performed by the Purchaser

Item 5: Scrap Vehicles and Vehicular Related Components With Demilitarization and/or Mutilation Performed by the 

Purchaser

Item 6: Metallic & Non-metallic Scrap Non-vehicular Related With Demilitarization and/or Mutilation Performed by the 

USG

Are for reference purposes only, pictures are representative of the nature of property advertised in 

this Invitation for Bid (IFB), and depict property in its pre-mutilated and mutilated state. All property 

will be mutilated or demilitarized prior to release. This solicitation is for scrap property, property that 

has no value other than its basic material content. 

See “List of Sale Items” in this IFB for more details pertaining to each individual item.
Invitation for Bid Sale Number 39-6702

Page 8

Pictures are representative of the nature of property advertised in this Invitation for Bid (IFB), and depict 

property in its pre-mutilated and mutilated state. All property will be mutilated or demilitarized prior to 

release.

Item 1 - Scrap Tires With Demilitarization and/or Mutilation Performed by the Purchaser

Item 2 - Scrap Plastics & Rubber Residue With Demilitarization and/or Mutilation Performed 

by the Purchaser
Invitation for Bid Sale Number 39-6702

Page 9

Pictures are representative of the nature of property advertised in this Invitation for Bid (IFB), and depict 

property in its pre-mutilated and mutilated state. All property will be mutilated or demilitarized prior to 

release.

Item 2 - Scrap Plastics & Rubber Residue With Demilitarization and/or Mutilation Performed 

by the Purchaser

Item 3 - Scrap Electronics With Demilitarization and/or Mutilation Performed by the 

Purchaser
Invitation for Bid Sale Number 39-6702

Page 10

Pictures are representative of the nature of property advertised in this Invitation for Bid (IFB), and depict 

property in its pre-mutilated and mutilated state. All property will be mutilated or demilitarized prior to 

release.

Item 4 – Scrap Metals With Demilitarization and/or Mutilation Performed by the Purchaser

Item 5 – Scrap Vehicles and Vehicular Related Components With Demilitarization and/or 

Mutilation Performed by the Purchaser
Invitation for Bid Sale Number 39-6702

Page 11

Pictures are representative of the nature of property advertised in this Invitation for Bid (IFB), and depict 

property in its pre-mutilated and mutilated state. All property will be mutilated or demilitarized prior to 

release.

Item 5 – Scrap Vehicles and Vehicular Related Components With Demilitarization and/or 

Mutilation Performed by the Purchaser

Item 6 – Metallic & Non-metallic scrap Non-vehicular Related With Demilitarization and/or 

Mutilation Performed by the USG
Invitation for Bid Sale Number 39-6702

Page 12

It has been determined that this property is no longer needed by the United States Government.

List of Sale Items

ITEMS 1 thru 6: The primary location for removals of Items 

1-6 will be Al-Udeid Air Base and Camp As Sayliyah. 

There may be additional locations for removals from USG 

installations within the State of Qatar as designated by the 

SCO.

ALL OR NONE BIDDING

The bid will be determined by using individually weighted 

cumulative average price of all six (6) items. The weighted 

factor is the percentage of the item in respect to the 

total historic accumulation.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative Average

The cumulative average will be the bid price considered 

along with responsiveness, responsibility, and other 

factors in determining the award. It is expected that the 

awarded company will remove all of the items in this IFB or 

none of the items in this IFB.

USG ASSISTANCE

When available the USG will assist in the loading of the 

bidder’s trucks using USG equipment and personnel. In the 

event USG assistance is NOT available for loading, the 

purchaser must be willing and capable of loading its own 

transportation conveyances, utilizing their own equipment 

and personnel.

Demilitarization and mutilation will be performed by the 

purchaser prior to removal. Purchaser must be both willing 

and capable of both demilitarization and mutilation,

utilizing its own personnel and equipment to effectively 

demilitarize and/or mutilate property in accordance with 

U.S. Government specifications and guidelines.

There will be no USG assistance and/or support provided for 

any type of maintenance of Material Handling Equipment 

(MHE) used by the purchaser in performance of this 

contract. Purchaser will be required to move any MHE 

equipment, including gators & Polaris, requiring 

maintenance to their facility for maintenance service. The 

purchaser shall ensure it has properly maintained and 

adequately performing MHE capable of loading and removing 

this property at all times in the event that Government 

assistance is not available. Notification either written 

(via email) or verbal (in person or via phone call) will be 

provided when USG assistance is NOT available. Purchaser 

will be given at least a 10-day (excluding non-removal 

days) notice, when required to load its own transportation 

conveyances.

USG will NOT provide fuel for purchaser’s MHE equipment. 

This includes Polaris and/or gators. Purchaser will be 

responsible for cleaning area after loading and maintaining 

area in a clean & safe condition. This includes but is not 

limited to, stacking and transporting empty pallets to 

designated staging area, removing paper trash, cardboard 

debris, broken wood pallets, stacking and removing any 

plastic tri-wall type pallets, and any other remaining 

debris left after loading. Purchaser is also required to 

keep all break room, lunch, or rest areas utilize by the 

purchaser in a clean and safe manner.

Purchaser is responsible for ensuring that all of their

Material Handling Equipment (MHE) operators are properly

trained and licensed to operate the type of equipment they 

will be utilizing. Purchaser is further required to provide 

a copy of each MHE operator training certificate and/or MHE

license to the Sales Contracting Officer to be filed in

their contract folder.

1. SCRAP TIRES WITH DEMILITARIZATION AND/OR 

MUTILATION PERFORMED BY THE PURCHASER:

a. Demilitarization and/or mutilation performed by the

purchaser prior to release.

b. Item will be Demilitarization Code A upon release.

c. Item will not be in a usable or serviceable

(condition code A) upon release.

This item shall include tires of various sizes and condition.

The majority of this item is expected to be tires or pieces

of tires that are in very poor condition. This item shall

include tires without rims attached and tires with rims

attached. There will be no rims released under ITEM 1

unless attached to the tire. This scrap will typically 

include foreign matter that may include but not be limited 

to dirt and miscellaneous debris as described in clause 

title FOREIGN ATTACHMENTS AND OTHER DEBRIS. This item will 

not contain hazardous material (HM). See clause entitled 

HAZARDOUS.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

All property released to purchaser will be demilitarized 

and/or mutilated. The property will be SCRAP, so purchaser 

must plan their bid accordingly. It is the sole 

responsibility of the USG to determine whether the item is 

safe to remove and has met the prescribed demilitarization 

and mutilation standards.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Foreign attachments included in the weight and sale. It is 

estimated that no more than 30% of the total removal weight 

per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight 

will be removed due to this small amount of foreign debris 

or attachments. Foreign attachments or other miscellaneous 

debris may include, but will NOT be limited to: cardboard, 

dirt, sand, water, rocks, glass debris, rubber pieces and

wood chips, Etc.

SALES CONTRACT/BIDDING

The base contract period will be for twelve (12) months 

beginning from date of award. The U.S. Government reserves 

the right to extend the contract for up to two additional 

one year periods, based on the needs of the USG. This sale 

is for scrap property ONLY. The bidder will be purchasing 

scrap property from the USG and all property removed by the 

bidder will be in poor condition. The bidder will be 

required to remove all property in this item description 

regardless of condition. There will be no changes, 

modifications, adjustments, or negotiations concerning bid 

price after award.

If, at any time the bidder determine that they are no 

longer able to maintain removal capability while waiting to 

be contacted for removals, or if it is no longer 

economically profitably for their firm to continue 

removals, they may exercise their right to terminate their 

contract(s) under Article PF: "Termination" as outlined in 

this sale, at no cost to the USG.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all six

(6) of the items or none of the items. Bidders must place a 

bid on each individual item to be considered for award. 

Each individual item must have its own individual bid to be 

considered for award.
Invitation for Bid Sale Number 39-6702

Page 13

USG ASSISTANCE

Purchaser is required to ensure that all Oxygen & Acetylene

cylinders and/or any other compressed gas cylinders used in

performance of this contract, that have been in service for

5 years or more, have a Hydrostatic test date stenciled on

the cylinder. Purchaser is required to ensure that all gas

cutting torches and Oxygen & Acetylene cylinders and/or

other compressed gas cylinders used in performance of this

contract, contain all appropriate flashback arrestors.

OPERATIONAL PLAN

All property in this item will be demilitarized or

mutilated by the PURCHASER in accordance with US Government

specifications and will be observed and approved by US

Government officials prior to removal by the purchaser. The

US Government reserves the right for final inspection and

may require additional mutilation or demilitarization as

necessary. The US Government will determine the priority 

for which property will be demilitarized, mutilated and 

REMOVED. Purchaser must submit an operational plan with 

their bid to demonstrate and explain how demilitarization 

and mutilation will occur. Plan must also include number of 

employees and job title (cutter, MHE operator, driver, 

laborer, Etc.), number and type of equipment.

Failure to submit this information with the bid will be 

considered an unresponsive bid and the bid will not be

considered for award. Please use the below guide for the

operational plan. Purchaser must submit a description of

their operational plan which shows the capability to

accomplish demilitarization, mutilation, loading, removal,

security clearances, and safety practices planned to ensure

contract compliance. Failure to submit an operational plan

will render the bid non-responsive.

A. Demilitarization/Mutilation: Describe how property

will be demilitarized / mutilated. Include the type

of employees, number of employees, and amount and

types of equipment that will be used.

B. Loading and Removal: Describe how property will be

loaded and removed. Include the type and number of

employees and equipment to include trucks and

material handling equipment.

C. Security/Access: Purchaser will be responsible to

legally access US Government facilities with minimal

assistance from US Government personnel at the

removal site. Describe any security clearances

already in place or a plan on how the purchaser and

employees will obtain proper security clearances to

access US Government facilities.

D. Safety: Describe personal safety equipment to be

used by personnel performing the demilitarization,

mutilation, movement, and/or loading of property.

SCHEDULING

Purchaser will be notified either in writing (via email) or

verbally (in person or via phone call) at least 72 hours

prior to the time of the removal, with the number and type

of trucks and/or equipment needed for removal at the

different locations in Qatar. Purchaser must not wait until

the day of loading to inform the USG representative that

there is a problem with providing the requested number and

type of transport conveyance. If purchaser is NOT able to 

provide the requested number and type of transport 

conveyances, notification must be given to the USG 

representative via (email or phone call).

A minimum of four (4) days’ notice, (excluding non-removal 

days), will be provided to the bidder for any removals that 

are required at locations other than Al Udeid Airbase, 

Qatar. Purchaser or their designated representative MUST be 

present, available and on-site during each removal

operation. USG representative will not be responsible for 

overseeing, leading, guiding or otherwise, instructing 

purchaser’s drivers or other personnel. Refusal to perform 

removals may result in termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG 

installations for a minimal amount of personnel required 

for the assigned task. There will be no CAC sponsorship 

within this contract. 

ACCESS TO USG INSTALLATIONS

Due to fluctuations in security levels, additional security 

requirements may be imposed on the bidder to gain access to 

USG installations.

AWARD CRITERIA

Awards for this item will be based on highest priced

responsive, responsible bidder. It is expected that

multiple awards will be made on this item to ensure the

requirements for constant removals are achieved. There will

be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

MULTIPLE AWARDS

The U.S. Government intends to make multiple awards of this

item in order to have sufficient capability to conduct 

ongoing removals without breaks in service to the USG in 

Qatar, regardless of the contingencies that individual 

contractors may experience. Accordingly, the number of 

contracts awarded for this item is not pre-determined. The

USG may award one or several contracts for this item and it

may award to only the highest priced offers or it may award 

to every responsive, responsible bidder who submits a bid 

to the USG it determines to be reasonable.

The USG's intent is to ensure it has sufficient number of

contractors to perform in various situations and locations, 

while also ensuring it awards only to responsive,

responsible bidders. It is the intent of the USG to award 

to purchasers that are fully capable of removing all the 

items in this IFB. In the event a purchaser is unable or 

unwilling to remove, another purchaser will be called upon 

to remove. Submitting the highest bid price (aka highest 

bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal 

company or exclusively allowed to remove throughout the 

term of this contract. The SCO, acting in the best 

interests of the USG, retains the discretion to assign 

purchasers to remove based on mission requirements. In 

doing so he may consider contractor performance, location, 

contractor capabilities or equipment, payment status, and 

other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will 

receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. This contract 

contains no provisions, expressed or implied, that are 

intended to support a claim that any one contractor is 

entitled to or should receive the same types and/or volumes 

of scrap as any other contractor. The Government's mission 

requirements, locations serviced, and operations tempo are 

subject to change and the primary focus of the SCO and/or 

site leads when ordering scrap removal is to ensure 

consistent operations and that the Government's mission can 

be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any 

manner needed to ensure accomplishment of the Agency's 

mission requirements.

POINTS OF CONTACT

All issues, concerns, and questions concerning this 

contract, billing, contract performance, terms and 

conditions will be directly addressed with the Sales 

Contracting Officer (SCO) for this sale. Any oral or 

written statement by an unwarranted representative of the 

USG, changing or supplementing the terms of the contract or 

any condition thereof, is unauthorized and shall confer no 

right upon the purchaser. A designated USG representative 

will be responsible for communicating with the purchaser in 

the day-to-day operations and coordination of removals.

LOCATIONS

The primary location for removals will be Al Udeid Airbase, 

State of Qatar. Other locations for removals within the 

borders of the State of Qatar may be designated by the SCO 

during the term of the contract. A minimum of four (4)

days’ notice, (excluding non-removal days), will be

provided to the bidder for any removals that are required 

at locations other than Al Udeid Airbase, Qatar.
Invitation for Bid Sale Number 39-6702

Page 14

WEIGHTS AND MEASURES

All billing for this item will be based on the net weight 

in pounds. The method of measure will be the USG scale at 

Al Udeid Airbase if available. If available the USG scale 

will be calibrated two (2) times annually. Verification of 

calibration will be provided upon request. In the event the 

USG scale is not available, not functioning, or cannot be 

used due to size of truck and/or trailer, a mutually agreed 

upon estimated weight will be used. This weight must be 

agreed upon by the designated representative of the bidder 

and the USG. No property will be removed until this 

mutually agreed upon estimated weight is attained.

BILLING

All billing for this item will be based on the net weight 

in pounds multiplied by the item bid price. The formula for 

billing is:

Net Weight (Lbs.) X Item Bid Price per Lb = Total amount 

owed to USG by Bidder.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of 

the month to the 24th. The bill for the previous month will 

be provided electronically within 3 days of the cycle 

completion. The bidder will have 30 days from the date the 

bill was prepared to pay the summary bill in full. Interest 

will be applied to all overdue payments. There is no prepayment or overpayment allowed. All issues concerning the 

billing process, amounts, charges, and disputes are to be 

addressed directly with the SCO for resolution. Failure to 

pay bill in full and in a timely manner will result in 

notice of default, termination of the contract and possible 

suspension or debarment.

REMOVAL PRIORITY

The USG will designate which property will be removed and 

when. The USG will also determine the priority of 

mutilation and/or demilitarization. There will be no 

culling or mixing of property unless authorized by the USG. 

HAZARDOUS

This item will not contain known and identified hazardous 

waste or hazardous material without prior disclosure.

Bidder is notified that some property may contain Chemical

Agent Resistant Coating Paint (CARC). CARC may contain

trivalent chrome, lead, cobalt-zinc, hex methylene,

biphenyl diisocyanate and/or other chemicals that may pose

a risk to human health if not handled and or processed

appropriately. Bidder must ensure that the appropriate 

safety clothing and personal protective equipment (PPE) is

being used by its personnel at all times.

SAFETY

It is important to DLA to create and maintain a safe 

working environment. The bidder must ensure that all 

vehicles and equipment are operated in a safe manner 

mutually agreed to by the USG and the bidder. Purchaser is 

responsible for ensuring that all of their Material 

Handling Equipment (MHE) operators are properly trained to 

operate the type of equipment they will be utilizing. The 

bidder is responsible for their personnel and equipment 

having appropriate safety and personal protection equipment 

(PPE). At no time will operations be conducted in an unsafe 

manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders must be properly registered and licensed to conduct

legal and lawful business in the State of Qatar prior to 

any contract award. Bidder will be provided written

notification (via email) of a tentative contract award.

Bidder will have ten (10) business days to obtain all 

necessary permits and licenses. If bidder fails to obtain 

all necessary permits and licenses within ten (10) business 

days, bidder will be found to be non-responsible and will 

not be awarded. It is the sole responsibility of the bidder 

to be in compliance with all local, state, federal,

national, international, maritime laws, rules, statutes, 

and regulations that may apply to this sale.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

The USG has been advised by Qatari customs officials at Al

Udeid Airbase that Qatar law imposes restrictions on the

export of most ferrous metals including scrap metals out of

Qatar. Bidders are advised that it is their sole

responsibility to be in compliance with current export 

restrictions of scrap metal and steel. The USG will have no 

legal obligation, control or oversight to the process

requiring scrap metal to be sold only to (Qatar Steel) in

Qatar, nor will the USG be responsible for monitoring the

bidder’s compliance with this requirement. The USG will not

be held responsible or liable for the bidder failing to be 

in compliance with any local, state, federal, national,

international laws, statutes, rules, and regulations that 

may apply to this sale. Further, bidder must comply with 

any regulations governing the payment of custom duties, 

taxes, tariffs, or charges to proper authorities.

CONTRACT DISPUTES ACT OF 1978

Any contract awarded as a result of this sale is subject to 

the Contract Disputes Act 1978 (41 U.S.C. 601-613). The 

Contract Disputes Act establishes the procedures for 

handling "claims" relating to United States Federal 

Government contracts. Claims by contractors against the 

Federal Government must be submitted in writing to the 

Government's Contracting Officer for a decision. Claims by 

contractors for more than $100,000 must be accompanied by a 

certification that (i) the claim is made in good faith, (ii) 

the supporting data is accurate and complete to the best of 

the contractor's knowledge and belief, (iii) the amount 

requested represents the contract adjustment for which the 

contractor believes the Federal Government is liable, and 

(iv) the certifier is authorized to submit the certification 

on behalf of the contractor.

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)(APR 1984)

The Contractor shall (a) provide, before commencing

performance under this contract, such workers' compensation

insurance or security as the Defense Base Act (42 U.S.C. 

1651 et seq.) requires and (b) continue to maintain it 

until performance is completed. The Contractor shall 

insert, in all subcontracts under this contract to which 

the Defense Base Act applies, a clause similar to this 

clause (including this sentence) imposing upon those 

subcontractors this requirement to comply with the Defense 

Base Act.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The USG may extend the term of this contract (ITEM #1) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the 

total duration of each option period shall not exceed 12 

months. Contract extension will be for the same price and 

minimum quantity as the base contract. The term of this 

contract for item #1 will not exceed the maximum estimated 

quantity for item #1, identified in clause entitled 

“MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the 

minimum and maximum amounts advertised. The specific 

amounts are unknown as this is a sales contract for future 

generation of scrap. The generation for this item will 

fluctuate due to dependence on operational aspects of the 

worldwide USG mission. Bidders awarded a term scrap sales 

contract should not assume that they will receive volumes 

of scrap the same as or similar to that tendered to any 

other particular offeror. Bidders are advised that removals 

may vary and the only quantity the USG guarantees a buyer 

will receive/remove is the stated minimum. Bidders staffing 

and operational expenditures in support of this contract 

are bidder’s expenses and the USG will not be held liable 

for and will in no way, shape, or form pay for any 

operational expenses incurred by the bidder. 
Invitation for Bid Sale Number 39-6702

Page 15

MINIMUM/MAXIMUM AMOUNTS

The bidder will receive at least the minimum and less than 

the maximum amounts of this item within the term of the 

contract.

2. SCRAP PLASTICS & RUBBER RESIDUE WITH

DEMILITARIZATION AND/OR MUTILATION

PERFORMED BY THE PURCHASER:

a. Demilitarization and/or mutilation performed by the

purchaser prior to release.

b. Item will be Demilitarization Code A upon release.

c. Item will not be in a usable or serviceable

(condition code A) upon release.

This item shall include all plastic and rubber residue parts,

pieces and components to include rubber hoses, seals, 

grommets, valves, fittings, plastic pipes, containers, 

mattings, plastic chairs, buckets, barrels, plastic water 

cans and dispensers, top and bottom box covers, parachutes, 

plastic bags regardless of condition. This item may include 

scrap plastics and rubber residue with foreign attachments 

and other debris, as outlined in clause titled “FOREIGN 

ATTACHMENTS AND OTHER DEBRIS”. May or may not include

container or pallet for loading and removal of this item.

Determination of what property available for removal will be

classified as ITEM 2 will be the sole responsibility of the

Sales Contracting O f ficer.

CONTACT: WILLIE N. PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY: 15,000 POUNDS

MAXIMUM QUANTITY: 50,000 POUNDS

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To 

Department of Defense Personal Property Offered For Sale 

By DLA Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-J: Commerce Control List (CCLI) Items

PART 05-K: US Munitions and Commerce Control List Items 

(USML/CCLI) Compliance

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity

Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety

This scrap will typically include foreign matter that may 

include but not be limited to dirt and miscellaneous debris 

as described in clause title FOREIGN ATTACHMENTS AND OTHER 

DEBRIS. This item will not contain hazardous material (HM). 

See clause entitled HAZARDOUS.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

All property released to purchaser will be demilitarized 

and/or mutilated. The property will be SCRAP, so purchaser 

must plan their bid accordingly. It is the sole 

responsibility of the USG to determine whether the item is 

safe to remove and has met the prescribed demilitarization 

and mutilation standards.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Foreign attachments included in the weight and sale. It is 

estimated that no more than 30% of the total removal weight 

per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight 

will be removed due to this small amount of foreign debris 

or attachments. Foreign attachments or other miscellaneous 

debris may include, but will NOT be limited to: cardboard, 

dirt, sand, water, and rocks, glass debris, and rubber 

pieces, wood chips, Etc.

SALES CONTRACT/BIDDING

The base contract period will be for twelve (12) months 

beginning from date of award. The U.S. Government reserves 

the right to extend the contract for up to two additional 

one year periods, based on the needs of the USG. This sale 

is for scrap property ONLY. The bidder will be purchasing 

scrap property from the USG and all property removed by the 

bidder will be in poor condition. The bidder will be 

required to remove all property in this item description 

regardless of condition. There will be no changes, 

modifications, adjustments, or negotiations concerning bid 

price after award.

If, at any time the bidder determine that they are no 

longer able to maintain removal capability while waiting to 

be contacted for removals, or if it is no longer 

economically profitably for their firm to continue 

removals, they may exercise their right to terminate their 

contract(s) under Article PF: "Termination" as outlined in 

this sale, at no cost to the USG.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all six

(6) of the items or none of the items. Bidders must place a 

bid on each individual item to be considered for award. 

Each individual item must have its own individual bid to be 

considered for award. The bid will be determined by using 

individually weighted cumulative average price of all six

(6) items. The weighted factor is the percentage of the 

item in respect to the total historic accumulation.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative Average

The cumulative average will be the bid price considered 

along with responsiveness, responsibility, and other 

factors in determining the award. It is expected that the 

awarded company will remove all of the items in this IFB or 

none of the items in this IFB.

USG ASSISTANCE

When available the USG will assist in the loading of the 

bidder’s trucks using USG equipment and personnel. In the 

event USG assistance is NOT available for loading, the 

purchaser must be willing and capable of loading its own 

transportation conveyances, utilizing their own equipment 

and personnel.

Demilitarization and mutilation will be performed by the 

purchaser prior to removal. 
Invitation for Bid Sale Number 39-6702

Page 16

USG ASSISTANCE

Purchaser must be both willing and capable of both 

demilitarization and mutilation, utilizing its own 

personnel and equipment to effectively demilitarize and/or 

mutilate property in accordance with U.S. Government

specifications and guidelines.

There will be no USG assistance and/or support provided for 

any type of maintenance of Material Handling Equipment 

(MHE) used by the purchaser in performance of this 

contract. Purchaser will be required to move any MHE 

equipment, including gators & Polaris, requiring 

maintenance to their facility for maintenance service. The 

purchaser shall ensure it has properly maintained and 

adequately performing MHE capable of loading and removing 

this property at all times in the event that Government 

assistance is not available. Notification either written 

(via email) or verbal (in person or via phone call) will be 

provided when USG assistance is NOT available. Purchaser 

will be given at least a 10-day (excluding non-removal 

days) notice, when required to load its own transportation 

conveyances.

USG will NOT provide fuel for purchaser’s MHE equipment. 

This includes Polaris and/or gators. Purchaser will be 

responsible for cleaning area after loading and maintaining 

area in a clean & safe condition. This includes but is not 

limited to, stacking and transporting empty pallets to 

designated staging area, removing paper trash, cardboard 

debris, broken wood pallets, stacking and removing any 

plastic tri-wall type pallets, and any other remaining 

debris left after loading. Purchaser is also required to 

keep all break room, lunch, or rest areas utilize by the 

purchaser in a clean and safe manner.

Purchaser is responsible for ensuring that all of their 

Material Handling Equipment (MHE) operators are properly 

trained and licensed to operate the type of equipment they 

will be utilizing. Purchaser is further required to provide 

a copy of each MHE operator training certificate and/or MHE 

license to the Sales Contracting Officer to be filed in 

their contract folder.

Purchaser is required to ensure that all Oxygen & Acetylene 

cylinders and/or any other compressed gas cylinders used in 

performance of this contract, that have been in service for 

5 years or more, have a Hydrostatic test date stenciled on 

the cylinder. Purchaser is required to ensure that all gas 

cutting torches and Oxygen & Acetylene cylinders and/or 

other compressed gas cylinders used in performance of this 

contract, contain all appropriate flashback arrestors.

OPERATIONAL PLAN

All property in this item will be demilitarized or 

mutilated by the PURCHASER in accordance with US Government 

specifications and will be observed and approved by US 

Government officials prior to removal by the purchaser. The 

US Government reserves the right for final inspection and 

may require additional mutilation or demilitarization as 

necessary. The US Government will determine the priority 

for which property will be demilitarized, mutilated and 

REMOVED. Purchaser must submit an operational plan with 

their bid to demonstrate and explain how demilitarization 

and mutilation will occur. Plan must also include number of 

employees and job title (cutter, MHE operator, driver, 

laborer, Etc.), number and type of equipment.

Failure to submit this information with the bid will be 

considered an unresponsive bid and the bid will not be

considered for award.

Please use the below guide for the operational plan.

Purchaser must submit a description of their operational 

plan which shows the capability to accomplish 

demilitarization, mutilation, loading, removal, security 

clearances, and safety practices planned to ensure contract 

compliance. Failure to submit an operational plan will 

render the bid non-responsive.

A. Demilitarization/Mutilation: Describe how property

will be demilitarized / mutilated. Include the type

of employees, number of employees, and amount and

types of equipment that will be used.

OPERATIONAL PLAN

B. Loading and Removal: Describe how property will be

loaded and removed. Include the type and number of

employees and equipment to include trucks and

material handling equipment.

C. Security/Access: Purchaser will be responsible to

legally access US Government facilities with minimal 

assistance from US Government personnel at the

removal site. Describe any security clearances

already in place or a plan on how the purchaser and

employees will obtain proper security clearances to

access US Government facilities.

D. Safety: Describe personal safety equipment to be

used by personnel performing the demilitarization,

mutilation, movement, and/or loading of property.

SCHEDULING

Purchaser will be notified either in writing (via email) or

verbally (in person or via phone call) at least 72 hours

prior to the time of the removal, with the number and type

of trucks and/or equipment needed for removal at the

different locations in Qatar. Purchaser must not wait until

the day of loading to inform the USG representative that

there is a problem with providing the requested number and

type of transport conveyance.

If purchaser is NOT able to provide the requested number

and type of transport conveyances, notification must be

given to the USG representative via (email or phone call).

A minimum of four (4) days’ notice, (excluding non-removal 

days), will be provided to the bidder for any removals that 

are required at locations other than Al Udeid Airbase, 

Qatar. Purchaser or their designated representative MUST be 

present, available and on-site during each removal

operation. USG representative will not be responsible for 

overseeing, leading, guiding or otherwise, instructing 

purchaser’s drivers or other personnel. Refusal to perform 

removals may result in termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG 

installations for a minimal amount of personnel required 

for the assigned task. There will be no CAC sponsorship 

within this contract. Due to fluctuations in security 

levels, additional security requirements may be imposed on 

the bidder to gain access to USG installations.

AWARD CRITERIA

Awards for this item will be based on highest priced

responsive, responsible bidder. It is expected that

multiple awards will be made on this item to ensure the

requirements for constant removals are achieved. There will

be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

MULTIPLE AWARDS

The U.S. Government intends to make multiple awards of this 

item in order to have sufficient capability to conduct 

ongoing removals without breaks in service to the USG in 

Qatar, regardless of the contingencies that individual 

contractors may experience. Accordingly, the number of 

contracts awarded for this item is not pre-determined. The

USG may award one or several contracts for this item and it 

may award to only the highest priced offers or it may award 

to every responsive, responsible bidder who submits a bid 

to the USG it determines to be reasonable.

The USG's intent is to ensure it has sufficient number of 

contractors to perform in various situations and locations, 

while also ensuring it awards only to responsive, 

responsible bidders. It is the intent of the USG to award 

to purchasers that are fully capable of removing all the 

items in this IFB. In the event a purchaser is unable or 

unwilling to remove, another purchaser will be called upon 

to remove. Submitting the highest bid price (aka highest 

bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal 

company or exclusively allowed to remove throughout the 

term of this contract. The SCO, acting in the best 

interests of the USG, retains the discretion to assign 

purchasers to remove based on mission requirements.
Invitation for Bid Sale Number 39-6702

Page 17

MULTIPLE AWARDS

In doing so he may consider contractor performance, 

location, contractor capabilities or equipment, payment 

status, and other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will 

receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. This contract 

contains no provisions, expressed or implied, that are 

intended to support a claim that any one contractor is 

entitled to or should receive the same types and/or volumes 

of scrap as any other contractor. The Government's mission 

requirements, locations serviced, and operations tempo are 

subject to change and the primary focus of the SCO and/or 

site leads when ordering scrap removal is to ensure 

consistent operations and that the Government's mission can 

be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any 

manner needed to ensure accomplishment of the Agency's 

mission requirements.

POINTS OF CONTACT

All issues, concerns, and questions concerning this 

contract, billing, contract performance, terms and 

conditions will be directly addressed with the Sales 

Contracting Officer (SCO) for this sale. Any oral or 

written statement by an unwarranted representative of the 

USG, changing or supplementing the terms of the contract or 

any condition thereof, is unauthorized and shall confer no 

right upon the purchaser. A designated USG representative 

will be responsible for communicating with the purchaser in 

the day-to-day operations and coordination of removals.

LOCATIONS

The primary location for removals will be Al Udeid Airbase, 

State of Qatar. Other locations for removals within the 

borders of the State of Qatar may be designated by the SCO 

during the term of the contract. A minimum of four (4)

days’ notice, (excluding non-removal days), will be 

provided to the bidder for any removals that are required 

at locations other than Al Udeid Airbase, Qatar.

WEIGHTS AND MEASURES

All billing for this item will be based on the net weight 

in pounds. The method of measure will be the USG scale at 

Al Udeid Airbase if available. If available the USG scale 

will be calibrated two (2) times annually. Verification of 

calibration will be provided upon request. In the event the 

USG scale is not available, not functioning, or cannot be 

used due to size of truck and/or trailer, a mutually agreed 

upon estimated weight will be used. This weight must be 

agreed upon by the designated representative of the bidder 

and the USG. No property will be removed until this 

mutually agreed upon estimated weight is attained.

BILLING

All billing for this item will be based on the net weight 

in pounds multiplied by the item bid price. The formula for 

billing is:

Net Weight (Lbs.) X Item Bid Price per Lb = Total amount 

owed to USG by Bidder.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of 

the month to the 24th. The bill for the previous month will 

be provided electronically within 3 days of the cycle 

completion. The bidder will have 30 days from the date the 

bill was prepared to pay the summary bill in full. Interest 

will be applied to all overdue payments. There is no prepayment or overpayment allowed. All issues concerning the 

billing process, amounts, charges, and disputes are to be 

addressed directly with the SCO for resolution. Failure to 

pay bill in full and in a timely manner will result in 

notice of default, termination of the contract and possible 

suspension or debarment.

REMOVAL PRIORITY

The USG will designate which property will be removed and 

when. The USG will also determine the priority of 

mutilation and/or demilitarization. There will be no 

culling or mixing of property unless authorized by the USG. 

HAZARDOUS

This item will not contain known and identified hazardous 

waste or hazardous material without prior disclosure.

Bidder is notified that some property may contain Chemical

Agent Resistant Coating Paint (CARC). CARC may contain

trivalent chrome, lead, cobalt-zinc, hex methylene,

biphenyl diisocyanate and/or other chemicals that may pose

a risk to human health if not handled and or processed

appropriately. Bidder must ensure that the appropriate 

safety clothing and personal protective equipment (PPE) is 

being used by its personnel at all times.

SAFETY

It is important to DLA to create and maintain a safe working

environment. The bidder must ensure that all vehicles and

equipment are operated in a safe manner mutually agreed to 

by the USG and the bidder. Purchaser is responsible for 

ensuring that all of their Material Handling Equipment (MHE) 

operators are properly trained to operate the type of 

equipment they will be utilizing. The bidder is responsible 

for their personnel and equipment having appropriate safety 

and personal protection equipment (PPE). At no time will

operations be conducted in an unsafe manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders must be properly registered and licensed to conduct

legal and lawful business in the State of Qatar prior to any

contract award. Bidder will be provided written notification

(via email) of a tentative contract award. Bidder will have

ten (10) business days to obtain all necessary permits and 

licenses. If bidder fails to obtain all necessary permits 

and licenses within ten (10) business days, bidder will be 

found to be non-responsible and will not be awarded. It is 

the sole responsibility of the bidder to be in compliance 

with all local, state, federal, national, international, 

maritime laws, rules, statutes, and regulations that may 

apply to this sale.

The USG has been advised by Qatari customs officials at Al

Udeid Airbase that Qatar law imposes restrictions on the

export of most ferrous metals including scrap metals out of

Qatar. Bidders are advised that it is their sole 

responsibility to be in compliance with current export 

restrictions of scrap metal and steel. The USG will have no 

legal obligation, control or oversight to the process

requiring scrap metal to be sold only to (Qatar Steel) in

Qatar, nor will the USG be responsible for monitoring the

bidder’s compliance with this requirement. The USG will not

be held responsible or liable for the bidder failing to be 

in compliance with any local, state, federal, national,

international laws, statutes, rules, and regulations that 

may apply to this sale. Further, bidder must comply with 

any regulations governing the payment of custom duties, 

taxes, tariffs, or charges to proper authorities.

CONTRACT DISPUTES ACT OF 1978

Any contract awarded as a result of this sale is subject to 

the Contract Disputes Act 1978 (41 U.S.C. 601-613). The 

Contract Disputes Act establishes the procedures for 

handling "claims" relating to United States Federal 

Government contracts. Claims by contractors against the 

Federal Government must be submitted in writing to the 

Government's Contracting Officer for a decision. Claims by 

contractors for more than $100,000 must be accompanied by a 

certification that (i) the claim is made in good faith, (ii) 

the supporting data is accurate and complete to the best of 

the contractor's knowledge and belief, (iii) the amount 

requested represents the contract adjustment for which the 

contractor believes the Federal Government is liable, and 

(iv) the certifier is authorized to submit the certification 

on behalf of the contractor.
Invitation for Bid Sale Number 39-6702

Page 18

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)(APR 1984)

The Contractor shall (a) provide, before commencing

performance under this contract, such workers' compensation

insurance or security as the Defense Base Act (42 U.S.C. 

1651 et seq.) requires and (b) continue to maintain it 

until performance is completed. The Contractor shall 

insert, in all subcontracts under this contract to which 

the Defense Base Act applies, a clause similar to this 

clause (including this sentence) imposing upon those 

subcontractors this requirement to comply with the Defense 

Base Act.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The USG may extend the term of this contract (ITEM #2) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the 

total duration of each option period shall not exceed 12 

months. Contract extension will be for the same price and 

minimum quantity as the base contract. The term of this 

contract for item #2 will not exceed the maximum estimated 

quantity for item #2, identified in clause entitled 

“MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the 

minimum and maximum amounts advertised. The specific 

amounts are unknown as this is a sales contract for future 

generation of scrap. The generation for this item will 

fluctuate due to dependence on operational aspects of the 

worldwide USG mission. Bidders awarded a term scrap sales 

contract should not assume that they will receive volumes 

of scrap the same as or similar to that tendered to any 

other particular offeror. Bidders are advised that removals 

may vary and the only quantity the USG guarantees a buyer 

will receive/remove is the stated minimum. Bidders staffing 

and operational expenditures in support of this contract 

are bidder’s expenses and the USG will not be held liable 

for and will in no way, shape, or form pay for any 

operational expenses incurred by the bidder. The bidder 

will receive at least the minimum and less than the maximum 

amounts of this item within the term of the contract.

CONTACT: WILLIE N. PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY: 5,000 POUNDS

MAXIMUM QUANTITY: 50,000 POUNDS

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To 

Department of Defense Personal Property Offered For Sale 

By DLA Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-J: Commerce Control List (CCLI) Items

PART 05-K: US Munitions and Commerce Control List Items 

(USML/CCLI) Compliance

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

3. SCRAP ELECTRONICS WITH DEMILITARIZATION 

AND/OR MUTILATION PERFORMED BY THE 

PURCHASER:

a. Demilitarization and/or mutilation performed by the

purchaser prior to release.

b. Item will be Demilitarization Code A upon release.

c. Item will not be in a usable or serviceable

(condition code A) upon release.

This item may include scrap residue derived from the 

demilitarization and mutilation of various types and kinds 

of scrap electronics to include but not limited to: 

components from printers, copying machines, fax machines, 

calculators, telephones, and other miscellaneous related 

electrical/electronic components and equipment. Item may 

also include laptops, computer servers, work stations, 

video conference systems, etc. Bidder is advised that this 

item will not include LCD, laptop, plasma or other types of 

electronic screens. This item may include scrap residue with

foreign attachments and other debris, as outlined in clause titled 

“FOREIGN ATTACHMENTS AND OTHER DEBRIS”. This item may or may not 

include container or pallet for loading and removal of this 

item.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

All property released to purchaser will be demilitarized 

and/or mutilated. The property will be SCRAP, so purchaser 

must plan their bid accordingly. It is the sole 

responsibility of the USG to determine whether the item is 

safe to remove and has met the prescribed demilitarization 

and mutilation standards.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Foreign attachments included in the weight and sale. It is

estimated that no more than 30% of the total removal weight 

per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight 

will be removed due to this small amount of foreign debris 

or attachments. Foreign attachments or other miscellaneous 

debris may include, but will NOT be limited to: cardboard, 

dirt, sand, water, and rocks, glass debris, and rubber 

pieces, wood chips, Etc.

SALES CONTRACT/BIDDING

The base contract period will be for twelve (12) months 

beginning from date of award. The U.S. Government reserves 

the right to extend the contract for up to two additional 

one year periods, based on the needs of the USG. This sale 

is for scrap property ONLY. The bidder will be purchasing 

scrap property from the USG and all property removed by the 

bidder will be in poor condition.

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To 

Department of Defense Personal Property Offered For Sale 

By DLA Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity

Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety
Invitation for Bid Sale Number 39-6702

Page 19

SALES CONTRACT/BIDDING

The bidder will be required to remove all property in this 

item description regardless of condition. There will be no 

changes, modifications, adjustments, or negotiations 

concerning bid price after award.

If, at any time the bidder determine that they are no 

longer able to maintain removal capability while waiting to 

be contacted for removals, or if it is no longer 

economically profitably for their firm to continue 

removals, they may exercise their right to terminate their 

contract(s) under Article PF: "Termination" as outlined in 

this sale, at no cost to the USG.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all six

(6) of the items or none of the items. Bidders must place a 

bid on each individual item to be considered for award. 

Each individual item must have its own individual bid to be 

considered for award. The bid will be determined by using 

individually weighted cumulative average price of all six

(6) items. The weighted factor is the percentage of the 

item in respect to the total historic accumulation.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative Average

The cumulative average will be the bid price considered 

along with responsiveness, responsibility, and other 

factors in determining the award. It is expected that the 

awarded company will remove all of the items in this IFB or 

none of the items in this IFB.

USG ASSISTANCE

When available the USG will assist in the loading of the 

bidder’s trucks using USG equipment and personnel. In the 

event USG assistance is NOT available for loading, the 

purchaser must be willing and capable of loading its own 

transportation conveyances, utilizing their own equipment 

and personnel.

Demilitarization and mutilation will be performed by the 

purchaser prior to removal. Purchaser must be both willing 

and capable of both demilitarization and mutilation,

utilizing its own personnel and equipment to effectively 

demilitarize and/or mutilate property in accordance with 

U.S. Government specifications and guidelines.

There will be no USG assistance and/or support provided for 

any type of maintenance of Material Handling Equipment 

(MHE) used by the purchaser in performance of this 

contract. Purchaser will be required to move any MHE 

equipment, including gators & Polaris, requiring 

maintenance to their facility for maintenance service. The 

purchaser shall ensure it has properly maintained and 

adequately performing MHE capable of loading and removing 

this property at all times in the event that Government 

assistance is not available. Notification either written 

(via email) or verbal (in person or via phone call) will be 

provided when USG assistance is NOT available. Purchaser 

will be given at least a 10-day (excluding non-removal 

days) notice, when required to load its own transportation 

conveyances.

USG will NOT provide fuel for purchaser’s MHE equipment. 

This includes Polaris and/or gators. Purchaser will be 

responsible for cleaning area after loading and maintaining 

area in a clean & safe condition. This includes but is not 

limited to, stacking and transporting empty pallets to 

designated staging area, removing paper trash, cardboard 

debris, broken wood pallets, stacking and removing any 

plastic tri-wall type pallets, and any other remaining 

debris left after loading. Purchaser is also required to 

keep all break room, lunch, or rest areas utilize by the 

purchaser in a clean and safe manner.

USG ASSISTANCE

Purchaser is responsible for ensuring that all of their 

Material Handling Equipment (MHE) operators are properly 

trained and licensed to operate the type of equipment they 

will be utilizing. Purchaser is further required to provide 

a copy of each MHE operator training certificate and/or MHE 

license to the Sales Contracting Officer to be filed in 

their contract folder.

Purchaser is required to ensure that all Oxygen & Acetylene 

cylinders and/or any other compressed gas cylinders used in 

performance of this contract, that have been in service for 

5 years or more, have a Hydrostatic test date stenciled on 

the cylinder. Purchaser is required to ensure that all gas 

cutting torches and Oxygen & Acetylene cylinders and/or 

other compressed gas cylinders used in performance of this 

contract, contain all appropriate flashback arrestors.

OPERATIONAL PLAN

All property in this item will be demilitarized or 

mutilated by the PURCHASER in accordance with US Government 

specifications and will be observed and approved by US 

Government officials prior to removal by the purchaser. The 

US Government reserves the right for final inspection and 

may require additional mutilation or demilitarization as 

necessary. The US Government will determine the priority 

for which property will be demilitarized, mutilated and 

REMOVED. Purchaser must submit an operational plan with 

their bid to demonstrate and explain how demilitarization 

and mutilation will occur. Plan must also include number of 

employees and job title (cutter, MHE operator, driver, 

laborer, Etc.), number and type of equipment.

Failure to submit this information with the bid will

be considered an unresponsive bid and the bid will not be

considered for award.

Please use the below guide for the operational plan.

Purchaser must submit a description of their operational 

plan which shows the capability to accomplish 

demilitarization, mutilation, loading, removal, security 

clearances, and safety practices planned to ensure contract 

compliance. Failure to submit an operational plan will 

render the bid non-responsive.

A. Demilitarization/Mutilation: Describe how property

will be demilitarized / mutilated. Include the type

of employees, number of employees, and amount and

types of equipment that will be used.

B. Loading and Removal: Describe how property will be

loaded and removed. Include the type and number of

employees and equipment to include trucks and

material handling equipment.

C. Security/Access: Purchaser will be responsible to

legally access US Government facilities with minimal 

assistance from US Government personnel at the

removal site. Describe any security clearances

already in place or a plan on how the purchaser and

employees will obtain proper security clearances to

access US Government facilities.

D. Safety: Describe personal safety equipment to be

used by personnel performing the demilitarization,

mutilation, movement, and/or loading of property.

SCHEDULING

Purchaser will be notified either in writing (via email) or

verbally (in person or via phone call) at least 72 hours

prior to the time of the removal, with the number and type

of trucks and/or equipment needed for removal at the

different locations in Qatar. Purchaser must not wait until

the day of loading to inform the USG representative that

there is a problem with providing the requested number and

type of transport conveyance.

If purchaser is NOT able to provide the requested number

and type of transport conveyances, notification must be

given to the USG representative via (email or phone call).
Invitation for Bid Sale Number 39-6702

Page 20

SCHEDULING

A minimum of four (4) days’ notice (excluding non-removal 

days); will be provided to the bidder for any removals that 

are required at locations other than Al Udeid Airbase, 

Qatar. Purchaser or their designated representative MUST be 

present, available and on-site during each removal

operation. USG representative will not be responsible for 

overseeing, leading, guiding or otherwise, instructing 

purchaser’s drivers or other personnel. Refusal to perform 

removals may result in termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG 

installations for a minimal amount of personnel required 

for the assigned task. There will be no CAC sponsorship 

within this contract. Due to fluctuations in security 

levels, additional security requirements may be imposed on 

the bidder to gain access to USG installations.

AWARD CRITERIA

Awards for this item will be based on highest priced

responsive, responsible bidder. It is expected that

multiple awards will be made on this item to ensure the

requirements for constant removals are achieved. There will

be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

MULTIPLE AWARDS

The U.S. Government intends to make multiple awards of this 

item in order to have sufficient capability to conduct 

ongoing removals without breaks in service to the USG in 

Qatar, regardless of the contingencies that individual 

contractors may experience. Accordingly, the number of 

contracts awarded for this item is not pre-determined. The

USG may award one or several contracts for this item and it 

may award to only the highest priced offers or it may award 

to every responsive, responsible bidder who submits a bid 

to the USG it determines to be reasonable.

The USG's intent is to ensure it has sufficient number of 

contractors to perform in various situations and locations, 

while also ensuring it awards only to responsive, 

responsible bidders. It is the intent of the USG to award 

to purchasers that are fully capable of removing all the 

items in this IFB. In the event a purchaser is unable or 

unwilling to remove, another purchaser will be called upon 

to remove. Submitting the highest bid price (aka highest 

bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal 

company or exclusively allowed to remove throughout the 

term of this contract. The SCO, acting in the best 

interests of the USG, retains the discretion to assign 

purchasers to remove based on mission requirements. In 

doing so he may consider contractor performance, location, 

contractor capabilities or equipment, payment status, and 

other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will 

receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. This contract 

contains no provisions, expressed or implied, that are 

intended to support a claim that any one contractor is 

entitled to or should receive the same types and/or volumes 

of scrap as any other contractor. The Government's mission 

requirements, locations serviced, and operations tempo are 

subject to change and the primary focus of the SCO and/or 

site leads when ordering scrap removal is to ensure 

consistent operations and that the Government's mission can 

be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any 

manner needed to ensure accomplishment of the Agency's 

mission requirements.

POINTS OF CONTACT

All issues, concerns, and questions concerning this 

contract, billing, contract performance, terms and 

conditions will be directly addressed with the Sales 

Contracting Officer (SCO) for this sale. Any oral or 

written statement by an unwarranted representative of the 

POINTS OF CONTACT

USG, changing or supplementing the terms of the contract or 

any condition thereof, is unauthorized and shall confer no 

right upon the purchaser. A designated USG representative 

will be responsible for communicating with the purchaser in 

the day-to-day operations and coordination of removals.

LOCATIONS

The primary location for removals will be Al Udeid Airbase, 

State of Qatar. Other locations for removals within the 

borders of the State of Qatar may be designated by the SCO 

during the term of the contract. A minimum of four (4)

days’ notice, (excluding non-removal days), will be 

provided to the bidder for any removals that are required 

at locations other than Al Udeid Airbase, Qatar.

WEIGHTS AND MEASURES

All billing for this item will be based on the net weight 

in pounds. The method of measure will be the USG scale at 

Al Udeid Airbase if available. If available the USG scale 

will be calibrated two (2) times annually. Verification of 

calibration will be provided upon request. In the event the 

USG scale is not available, not functioning, or cannot be 

used due to size of truck and/or trailer, a mutually agreed 

upon estimated weight will be used. This weight must be 

agreed upon by the designated representative of the bidder 

and the USG. No property will be removed until this 

mutually agreed upon estimated weight is attained.

BILLING

All billing for this item will be based on the net weight 

in pounds multiplied by the item bid price. The formula for 

billing is:

Net Weight (Lbs.) X Item Bid Price per Lb = Total amount 

owed to USG by Bidder.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of 

the month to the 24th. The bill for the previous month will 

be provided electronically within 3 days of the cycle 

completion. The bidder will have 30 days from the date the 

bill was prepared to pay the summary bill in full. Interest 

will be applied to all overdue payments. There is no prepayment or overpayment allowed. All issues concerning the 

billing process, amounts, charges, and disputes are to be 

addressed directly with the SCO for resolution. Failure to 

pay bill in full and in a timely manner will result in 

notice of default, termination of the contract and possible 

suspension or debarment.

REMOVAL PRIORITY

The USG will designate which property will be removed and 

when. The USG will also determine the priority of 

mutilation and/or demilitarization. There will be no 

culling or mixing of property unless authorized by the USG.

HAZARDOUS

This item will not contain known and identified hazardous 

waste or hazardous material without prior disclosure. 

Bidder is notified that some property may contain Chemical 

Agent Resistant Coating Paint (CARC). CARC may contain 

trivalent chrome, lead, cobalt-zinc, hex methylene, 

biphenyl diisocyanate and/or other chemicals that may pose 

a risk to human health if not handled and or processed 

appropriately. Bidder must ensure that the appropriate 

safety clothing and personal protective equipment (PPE) is 

being used by its personnel at all times.

SAFETY

It is important to DLA to create and maintain a safe 

working environment. The bidder must ensure that all 

vehicles and equipment are operated in a safe manner 

mutually agreed to by the USG and the bidder. Purchaser is 

responsible for ensuring that all of their Material 

Handling Equipment (MHE) operators are properly trained to 

operate the type of equipment they will be utilizing. The 

bidder is responsible for their personnel and equipment 

having appropriate safety and personal protection equipment 

(PPE). At no time will operations be conducted in an unsafe 

manner.
Invitation for Bid Sale Number 39-6702

Page 21

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders must be properly registered and licensed to conduct

legal and lawful business in the State of Qatar prior to 

any contract award. Bidder will be provided written

notification (via email) of a tentative contract award.

Bidder will have ten (10) business days to obtain all 

necessary permits and licenses. If bidder fails to obtain 

all necessary permits and licenses within ten (10) business 

days, bidder will be found to be non-responsible and will 

not be awarded. It is the sole responsibility of the bidder 

to be in compliance with all local, state, federal, 

national, international, maritime laws, rules, statutes, 

and regulations that may apply to this sale.

The USG has been advised by Qatari customs officials at Al

Udeid Airbase that Qatar law imposes restrictions on the

export of most ferrous metals including scrap metals out of

Qatar. Bidders are advised that it is their sole 

responsibility to be in compliance with current export 

restrictions of scrap metal and steel. The USG will have no 

legal obligation, control or oversight to the process

requiring scrap metal to be sold only to (Qatar Steel) in

Qatar, nor will the USG be responsible for monitoring the

bidder’s compliance with this requirement. The USG will not

be held responsible or liable for the bidder failing to be 

in compliance with any local, state, federal, national,

international laws, statutes, rules, and regulations that 

may apply to this sale. Further, bidder must comply with 

any regulations governing the payment of custom duties, 

taxes, tariffs, or charges to proper authorities.

CONTRACT DISPUTES ACT OF 1978

Any contract awarded as a result of this sale is subject to 

the Contract Disputes Act 1978 (41 U.S.C. 601-613). The 

Contract Disputes Act establishes the procedures for handling 

"claims" relating to United States Federal Government

contracts. Claims by contractors against the Federal 

Government must be submitted in writing to the Government's 

Contracting Officer for a decision. Claims by contractors for 

more than $100,000 must be accompanied by a certification 

that (i) the claim is made in good faith, (ii) the supporting 

data is accurate and complete to the best of the contractor's 

knowledge and belief, (iii) the amount requested represents 

the contract adjustment for which the contractor believes the 

Federal Government is liable, and (iv) the certifier is 

authorized to submit the certification on behalf of the 

contractor.

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)(APR 1984)

The Contractor shall (a) provide, before commencing

performance under this contract, such workers' compensation

insurance or security as the Defense Base Act (42 U.S.C. 

1651 et seq.) requires and (b) continue to maintain it 

until performance is completed. The Contractor shall 

insert, in all subcontracts under this contract to which 

the Defense Base Act applies, a clause similar to this 

clause (including this sentence) imposing upon those 

subcontractors this requirement to comply with the Defense 

Base Act.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The USG may extend the term of this contract (ITEM #3) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the 

total duration of each option period shall not exceed 12 

months. Contract extension will be for the same price and 

minimum quantity as the base contract. The term of this 

contract for item #3 will not exceed the maximum estimated 

quantity for item #3, identified in clause entitled 

“MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the 

minimum and maximum amounts advertised. The specific 

amounts are unknown as this is a sales contract for future 

generation of scrap. The generation for this item will 

fluctuate due to dependence on operational aspects of the 

worldwide USG mission. Bidders awarded a term scrap sales 

contract should not assume that they will receive volumes 

of scrap the same as or similar to that tendered to any 

other particular offeror. Bidders are advised that removals 

may vary and the only quantity the USG guarantees a buyer 

will receive/remove is the stated minimum. Bidders staffing 

and operational expenditures in support of this contract 

are bidder’s expenses and the USG will not be held liable 

for and will in no way, shape, or form pay for any 

operational expenses incurred by the bidder. The bidder 

will receive at least the minimum and less than the maximum 

amounts of this item within the term of the contract.

CONTACT: WILLIE N. PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY: 23,000 POUNDS

MAXIMUM QUANTITY: 80,000 POUNDS

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To 

Department of Defense Personal Property Offered For Sale 

By DLA Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-J: Commerce Control List (CCLI) Items

PART 05-K: US Munitions and Commerce Control List Items 

(USML/CCLI) Compliance

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity

Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety
Invitation for Bid Sale Number 39-6702

Page 22

4. SCRAP METALS WITH DEMILITARIZATION AND/OR 

MUTILATION PERFORMED BY THE PURCHASER:

a. Demilitarization and/or mutilation performed by the

purchaser prior to release.

b. Item will be Demilitarization Code A upon release.

c. Item will not be in a usable or serviceable

(condition code A) upon release.

This item may include scrap residue derived from 

demilitarization and mutilation of various types of 

property with initial demilitarization codes of A, B, C, D, 

F and Q. Item may include but will not be limited to: 

White goods such as refrigerators, washers, dryers, air 

conditioners, commercial generators, microwaves, power 

washers, welding machines. This item may also include hand 

and power tools, hardware items such as nuts, bolts, 

screws, nails, wire rope, copper wire and chains. In 

addition, item #4 may also include portable/movable 

enclosures, shelters, containers, conex, consisting of any 

and all electrical units, plugs, cords, etc., that are 

attached with the item. This item may include scrap 

metallic and non-metallic residue with foreign attachments 

and other debris, as outlined in clause titled “FOREIGN 

ATTACHMENTS AND OTHER DEBRIS”. This item may or may not 

include container or pallet for loading and removal of this 

item.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

All property released to purchaser will be demilitarized 

and/or mutilated. The property will be SCRAP, so purchaser 

must plan their bid accordingly. It is the sole 

responsibility of the USG to determine whether the item is 

safe to remove and has met the prescribed demilitarization 

and mutilation standards.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Foreign attachments included in the weight and sale. It is 

estimated that no more than 30% of the total removal weight 

per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight 

will be removed due to this small amount of foreign debris 

or attachments. Foreign attachments or other miscellaneous 

debris may include, but will NOT be limited to: cardboard, 

dirt, sand, water, and rocks, glass debris, and rubber 

pieces, wood chips, Etc.

SALES CONTRACT/BIDDING

The base contract period will be for twelve (12) months 

beginning from date of award. The U.S. Government reserves 

the right to extend the contract for up to two additional 

one year periods, based on the needs of the USG. This sale 

is for scrap property ONLY. The bidder will be purchasing 

scrap property from the USG and all property removed by the 

bidder will be in poor condition. The bidder will be 

required to remove all property in this item description 

regardless of condition. There will be no changes, 

modifications, adjustments, or negotiations concerning bid 

price after award.

If, at any time the bidder determine that they are no 

longer able to maintain removal capability while waiting to 

be contacted for removals, or if it is no longer 

economically profitably for their firm to continue 

removals, they may exercise their right to terminate their

contract(s) under Article PF: "Termination" as outlined in 

this sale, at no cost to the USG.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all six

(6) of the items or none of the items. Bidders must place a 

bid on each individual item to be considered for award. 

Each individual item must have its own individual bid to be 

considered for award. The bid will be determined by using 

individually weighted cumulative average price of all six

(6) items. The weighted factor is the percentage of the 

item in respect to the total historic accumulation.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

ALL OR NONE BIDDING

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative Average

The cumulative average will be the bid price considered 

along with responsiveness, responsibility, and other 

factors in determining the award. It is expected that the 

awarded company will remove all of the items in this IFB or 

none of the items in this IFB.

USG ASSISTANCE

When available the USG will assist in the loading of the 

bidder’s trucks using USG equipment and personnel. In the 

event USG assistance is NOT available for loading, the 

purchaser must be willing and capable of loading its own 

transportation conveyances, utilizing their own equipment 

and personnel.

Demilitarization and mutilation will be performed by the 

purchaser prior to removal. Purchaser must be both willing 

and capable of both demilitarization and mutilation,

utilizing its own personnel and equipment to effectively 

demilitarize and/or mutilate property in accordance with 

U.S. Government specifications and guidelines.

There will be no USG assistance and/or support provided for 

any type of maintenance of Material Handling Equipment 

(MHE) used by the purchaser in performance of this 

contract. Purchaser will be required to move any MHE 

equipment, including gators & Polaris, requiring 

maintenance to their facility for maintenance service. The 

purchaser shall ensure it has properly maintained and 

adequately performing MHE capable of loading and removing 

this property at all times in the event that Government 

assistance is not available. Notification either written 

(via email) or verbal (in person or via phone call) will be 

provided when USG assistance is NOT available. Purchaser 

will be given at least a 10-day (excluding non-removal 

days) notice, when required to load its own transportation 

conveyances.

USG will NOT provide fuel for purchaser’s MHE equipment. 

This includes Polaris and/or gators. Purchaser will be 

responsible for cleaning area after loading and maintaining 

area in a clean & safe condition. This includes but is not 

limited to, stacking and transporting empty pallets to 

designated staging area, removing paper trash, cardboard 

debris, broken wood pallets, stacking and removing any 

plastic tri-wall type pallets, and any other remaining 

debris left after loading. Purchaser is also required to 

keep all break room, lunch, or rest areas utilize by the 

purchaser in a clean and safe manner.

Purchaser is responsible for ensuring that all of their 

Material Handling Equipment (MHE) operators are properly 

trained and licensed to operate the type of equipment they 

will be utilizing. Purchaser is further required to provide 

a copy of each MHE operator training certificate and/or MHE 

license to the Sales Contracting Officer to be filed in 

their contract folder.

Purchaser is required to ensure that all Oxygen & Acetylene 

cylinders and/or any other compressed gas cylinders used in 

performance of this contract, that have been in service for 

5 years or more, have a Hydrostatic test date stenciled on 

the cylinder. Purchaser is required to ensure that all gas 

cutting torches and Oxygen & Acetylene cylinders and/or 

other compressed gas cylinders used in performance of this 

contract, contain all appropriate flashback arrestors.

OPERATIONAL PLAN

All property in this item will be demilitarized or 

mutilated by the PURCHASER in accordance with US Government 

specifications and will be observed and approved by US 

Government officials prior to removal by the purchaser. The 

US Government reserves the right for final inspection and 

may require additional mutilation or demilitarization as 

necessary. The US Government will determine the priority 

for which property will be demilitarized, mutilated and 

REMOVED.
Invitation for Bid Sale Number 39-6702

Page 23

OPERATIONAL PLAN

Purchaser must submit an operational plan with their bid to 

demonstrate and explain how demilitarization and mutilation 

will occur. Plan must also include number of employees and 

job title (cutter, MHE operator, driver, laborer, Etc.), 

number and type of equipment.

Failure to submit this information with the bid will

be considered an unresponsive bid and the bid will not be

considered for award.

Please use the below guide for the operational plan.

Purchaser must submit a description of their operational 

plan which shows the capability to accomplish 

demilitarization, mutilation, loading, removal, security 

clearances, and safety practices planned to ensure contract 

compliance. Failure to submit an operational plan will 

render the bid non-responsive.

A. Demilitarization/Mutilation: Describe how property

will be demilitarized / mutilated. Include the type

of employees, number of employees, and amount and

types of equipment that will be used.

B. Loading and Removal: Describe how property will be

loaded and removed. Include the type and number of

employees and equipment to include trucks and

material handling equipment.

C. Security/Access: Purchaser will be responsible to

legally access US Government facilities with minimal

assistance from US Government personnel at the

removal site. Describe any security clearances

already in place or a plan on how the purchaser and

employees will obtain proper security clearances to

access US Government facilities.

D. Safety: Describe personal safety equipment to be

used by personnel performing the demilitarization,

mutilation, movement, and/or loading of property.

SCHEDULING

Purchaser will be notified either in writing (via email) or

verbally (in person or via phone call) at least 72 hours

prior to the time of the removal, with the number and type

of trucks and/or equipment needed for removal at the

different locations in Qatar. Purchaser must not wait until

the day of loading to inform the USG representative that

there is a problem with providing the requested number and

type of transport conveyance.

If purchaser is NOT able to provide the requested number

and type of transport conveyances, notification must be

given to the USG representative via (email or phone call).

A minimum of four (4) days’ notice, (excluding non-removal 

days), will be provided to the bidder for any removals that 

are required at locations other than Al Udeid Airbase, 

Qatar. Purchaser or their designated representative MUST be 

present, available and on-site during each removal

operation. USG representative will not be responsible for 

overseeing, leading, guiding or otherwise, instructing 

purchaser’s drivers or other personnel. Refusal to perform 

removals may result in termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG 

installations for a minimal amount of personnel required 

for the assigned task. There will be no CAC sponsorship 

within this contract. Due to fluctuations in security 

levels, additional security requirements may be imposed on 

the bidder to gain access to USG installations.

AWARD CRITERIA

Awards for this item will be based on highest priced

responsive, responsible bidder. It is expected that

multiple awards will be made on this item to ensure the

requirements for constant removals are achieved. There will

be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

MULTIPLE AWARDS

The U.S. Government intends to make multiple awards of this 

item in order to have sufficient capability to conduct 

ongoing removals without breaks in service to the USG in 

Qatar, regardless of the contingencies that individual 

contractors may experience. Accordingly, the number of 

contracts awarded for this item is not pre-determined. The

USG may award one or several contracts for this item and it 

may award to only the highest priced offers or it may award 

to every responsive, responsible bidder who submits a bid 

to the USG it determines to be reasonable.

The USG's intent is to ensure it has sufficient number of 

contractors to perform in various situations and locations, 

while also ensuring it awards only to responsive, 

responsible bidders. It is the intent of the USG to award 

to purchasers that are fully capable of removing all the 

items in this IFB. In the event a purchaser is unable or 

unwilling to remove, another purchaser will be called upon 

to remove. Submitting the highest bid price (aka highest 

bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal 

company or exclusively allowed to remove throughout the 

term of this contract. The SCO, acting in the best 

interests of the USG, retains the discretion to assign 

purchasers to remove based on mission requirements. In 

doing so he may consider contractor performance, location, 

contractor capabilities or equipment, payment status, and 

other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will 

receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. This contract 

contains no provisions, expressed or implied, that are 

intended to support a claim that any one contractor is 

entitled to or should receive the same types and/or volumes 

of scrap as any other contractor. The Government's mission 

requirements, locations serviced, and operations tempo are 

subject to change and the primary focus of the SCO and/or 

site leads when ordering scrap removal is to ensure 

consistent operations and that the Government's mission can 

be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any 

manner needed to ensure accomplishment of the Agency's 

mission requirements.

POINTS OF CONTACT

All issues, concerns, and questions concerning this 

contract, billing, contract performance, terms and 

conditions will be directly addressed with the Sales 

Contracting Officer (SCO) for this sale. Any oral or 

written statement by an unwarranted representative of the 

USG, changing or supplementing the terms of the contract or 

any condition thereof, is unauthorized and shall confer no 

right upon the purchaser. A designated USG representative 

will be responsible for communicating with the purchaser in 

the day-to-day operations and coordination of removals.

LOCATIONS

The primary location for removals will be Al Udeid Airbase, 

State of Qatar. Other locations for removals within the 

borders of the State of Qatar may be designated by the SCO 

during the term of the contract. A minimum of four (4)

days’ notice, (excluding non-removal days), will be 

provided to the bidder for any removals that are required 

at locations other than Al Udeid Airbase, Qatar.

WEIGHTS AND MEASURES

All billing for this item will be based on the net weight 

in pounds. The method of measure will be the USG scale at 

Al Udeid Airbase if available. If available the USG scale 

will be calibrated two (2) times annually. Verification of 

calibration will be provided upon request. In the event the 

USG scale is not available, not functioning, or cannot be 

used due to size of truck and/or trailer, a mutually agreed 

upon estimated weight will be used. This weight must be 

agreed upon by the designated representative of the bidder 

and the USG. No property will be removed until this 

mutually agreed upon estimated weight is attained.
Invitation for Bid Sale Number 39-6702

Page 24

BILLING

All billing for this item will be based on the net weight 

in pounds multiplied by the item bid price. The formula for 

billing is:

Net Weight (Lbs.) X Item Bid Price per Lb = Total amount 

owed to USG by Bidder.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of 

the month to the 24th. The bill for the previous month will 

be provided electronically within 3 days of the cycle 

completion. The bidder will have 30 days from the date the 

bill was prepared to pay the summary bill in full. Interest 

will be applied to all overdue payments. There is no prepayment or overpayment allowed. All issues concerning the 

billing process, amounts, charges, and disputes are to be 

addressed directly with the SCO for resolution. Failure to 

pay bill in full and in a timely manner will result in 

notice of default, termination of the contract and possible 

suspension or debarment.

REMOVAL PRIORITY

The USG will designate which property will be removed and 

when. The USG will also determine the priority of 

mutilation and/or demilitarization. There will be no 

culling or mixing of property unless authorized by the USG.

HAZARDOUS

This item will not contain known and identified hazardous 

waste or hazardous material without prior disclosure.

Bidder is notified that some property may contain Chemical

Agent Resistant Coating Paint (CARC). CARC may contain

trivalent chrome, lead, cobalt-zinc, hex methylene,

biphenyl diisocyanate and/or other chemicals that may pose

a risk to human health if not handled and or processed 

appropriately. Bidder must ensure that the appropriate 

safety clothing and personal protective equipment (PPE) is 

being used by its personnel at all times.

SAFETY

It is important to DLA to create and maintain a safe 

working environment. The bidder must ensure that all 

vehicles and equipment are operated in a safe manner 

mutually agreed to by the USG and the bidder. Purchaser is 

responsible for ensuring that all of their Material 

Handling Equipment (MHE) operators are properly trained to 

operate the type of equipment they will be utilizing. The 

bidder is responsible for their personnel and equipment 

having appropriate safety and personal protection equipment 

(PPE). At no time will operations be conducted in an unsafe 

manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders must be properly registered and licensed to conduct

legal and lawful business in the State of Qatar prior to 

any contract award. Bidder will be provided written

notification (via email) of a tentative contract award.

Bidder will have ten (10) business days to obtain all 

necessary permits and licenses. If bidder fails to obtain 

all necessary permits and licenses within ten (10) business 

days, bidder will be found to be non-responsible and will 

not be awarded. It is the sole responsibility of the bidder 

to be in compliance with all local, state, federal, 

national, international, maritime laws, rules, statutes, 

and regulations that may apply to this sale.

The USG has been advised by Qatari customs officials at Al

Udeid Airbase that Qatar law imposes restrictions on the

export of most ferrous metals including scrap metals out of

Qatar. Bidders are advised that it is their sole 

responsibility to be in compliance with current export 

restrictions of scrap metal and steel. The USG will have no 

legal obligation, control or oversight to the process

requiring scrap metal to be sold only to (Qatar Steel) in

Qatar, nor will the USG be responsible for monitoring the

bidder’s compliance with this requirement. The USG will not

be held responsible or liable for the bidder failing to be 

in compliance with any local, state,

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

federal, national, international laws, statutes, rules, and

regulations that may apply to this sale. Further, bidder 

must comply with any regulations governing the payment of 

custom duties, taxes, tariffs, or charges to proper 

authorities.

CONTRACT DISPUTES ACT OF 1978

Any contract awarded as a result of this sale is subject to 

the Contract Disputes Act 1978 (41 U.S.C. 601-613). The 

Contract Disputes Act establishes the procedures for handling 

"claims" relating to United States Federal Government

contracts. Claims by contractors against the Federal 

Government must be submitted in writing to the Government's 

Contracting Officer for a decision. Claims by contractors for 

more than $100,000 must be accompanied by a certification 

that (i) the claim is made in good faith, (ii) the supporting 

data is accurate and complete to the best of the contractor's 

knowledge and belief, (iii) the amount requested represents 

the contract adjustment for which the contractor believes the 

Federal Government is liable, and (iv) the certifier is 

authorized to submit the certification on behalf of the 

contractor.

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)(APR 1984)

The Contractor shall (a) provide, before commencing

performance under this contract, such workers' compensation

insurance or security as the Defense Base Act (42 U.S.C. 

1651 et seq.) requires and (b) continue to maintain it 

until performance is completed. The Contractor shall 

insert, in all subcontracts under this contract to which 

the Defense Base Act applies, a clause similar to this 

clause (including this sentence) imposing upon those 

subcontractors this requirement to comply with the Defense 

Base Act.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The USG may extend the term of this contract (ITEM #4) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the 

total duration of each option period shall not exceed 12 

months. Contract extension will be for the same price and 

minimum quantity as the base contract. The term of this 

contract for item #4 will not exceed the maximum estimated 

quantity for item #4, identified in clause entitled 

“MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the 

minimum and maximum amounts advertised. The specific 

amounts are unknown as this is a sales contract for future 

generation of scrap. The generation for this item will 

fluctuate due to dependence on operational aspects of the 

worldwide USG mission. Bidders awarded a term scrap sales 

contract should not assume that they will receive volumes 

of scrap the same as or similar to that tendered to any 

other particular offeror. Bidders are advised that removals 

may vary and the only quantity the USG guarantees a buyer 

will receive/remove is the stated minimum. Bidders staffing 

and operational expenditures in support of this contract 

are bidder’s expenses and the USG will not be held liable 

for and will in no way, shape, or form pay for any 

operational expenses incurred by the bidder. The bidder 

will receive at least the minimum and less than the maximum 

amounts of this item within the term of the contract.
Invitation for Bid Sale Number 39-6702

Page 25

MINIMUM/MAXIMUM AMOUNTS

5. SCRAP VEHICLES AND VEHICULAR RELATED 

COMPONENTS WITH DEMILITARIZATION AND/OR 

MUTILATION PERFORMED BY THE PURCHASER:

a. Demilitarization and/or mutilation performed by the

purchaser prior to release.

b. Item will be Demilitarization Code A upon release.

c. Item will not be in a usable or serviceable

(condition code A) upon release.

This item may include scrap vehicle residue derived from 

the demilitarization and mutilation of tactical vehicles 

(TV), non-tactical vehicles (NTV), and all-terrain vehicles 

(ATV). This item may include but will not be limited to 

all vehicular armor, frames, axles, hulls, engines, parts, 

pieces, components, ballistic vehicle glass and all 

attached components of the ballistic glass, regardless of 

whether it is derived from the scrap vehicle. This item 

will only include tires that are attached to the TV, ATV, 

or NTV by the axle and those tires are not required to be 

removed by current demilitarization and mutilation 

standards. This item shall include all scrap vehicle 

residue regardless of condition. 

This item may include scrap vehicle residue with foreign 

attachments and other debris, as outlined in clause titled 

“FOREIGN ATTACHMENTS AND OTHER DEBRIS”.

CONTACT: WILLIE N. PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY: 23,000 POUNDS

MAXIMUM QUANTITY: 5,000,000 POUNDS

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To 

Department of Defense Personal Property Offered For Sale 

By DLA Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-J: Commerce Control List (CCLI) Items

PART 05-K: US Munitions and Commerce Control List Items 

(USML/CCLI) Compliance

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity

Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety

May or may not include container or pallet for loading and 

removal of this item. Determination of what property 

available for removal will be classified as ITEM 5 will be 

the sole responsibility of the Sales Contracting Officer.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

All property released to purchaser will be demilitarized 

and/or mutilated. The property will be SCRAP, so purchaser 

must plan their bid accordingly. It is the sole 

responsibility of the USG to determine whether the item is 

safe to remove and has met the prescribed demilitarization 

and mutilation standards.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Foreign attachments included in the weight and sale. It is 

estimated that no more than 30% of the total removal weight 

per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight 

will be removed due to this small amount of foreign debris 

or attachments. Foreign attachments or other miscellaneous 

debris may include, but will NOT be limited to: cardboard, 

dirt, sand, water, and rocks, glass debris, and rubber 

pieces, wood chips, Etc.

SALES CONTRACT/BIDDING

The base contract period will be for twelve (12) months 

beginning from date of award. The U.S. Government reserves 

the right to extend the contract for up to two additional 

one year periods, based on the needs of the USG. This sale 

is for scrap property ONLY. The bidder will be purchasing 

scrap property from the USG and all property removed by the 

bidder will be in poor condition. The bidder will be 

required to remove all property in this item description 

regardless of condition. There will be no changes, 

modifications, adjustments, or negotiations concerning bid 

price after award.

If, at any time the bidder determine that they are no 

longer able to maintain removal capability while waiting to 

be contacted for removals, or if it is no longer 

economically profitably for their firm to continue 

removals, they may exercise their right to terminate their 

contract(s) under Article PF: "Termination" as outlined in 

this sale, at no cost to the USG.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all six

(6) of the items or none of the items. Bidders must place a 

bid on each individual item to be considered for award. 

Each individual item must have its own individual bid to be 

considered for award. The bid will be determined by using 

individually weighted cumulative average price of all six

(6) items. The weighted factor is the percentage of the 

item in respect to the total historic accumulation.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative Average

The cumulative average will be the bid price considered 

along with responsiveness, responsibility, and other 

factors in determining the award. It is expected that the 

awarded company will remove all of the items in this IFB or 

none of the items in this IFB.

USG ASSISTANCE

When available the USG will assist in the loading of the 

bidder’s trucks using USG equipment and personnel. In the 

event USG assistance is NOT available for loading, the 

purchaser must be willing and capable of loading its own 

transportation conveyances, utilizing their own equipment 

and personnel.

Demilitarization and mutilation will be performed by the 

purchaser prior to removal. Purchaser must be both willing 

and capable of both demilitarization and mutilation,

utilizing its own personnel and equipment
Invitation for Bid Sale Number 39-6702

Page 26

USG ASSISTANCE

to effectively demilitarize and/or mutilate property in 

accordance with U.S. Government specifications and 

guidelines.

There will be no USG assistance and/or support provided for 

any type of maintenance of Material Handling Equipment 

(MHE) used by the purchaser in performance of this 

contract. Purchaser will be required to move any MHE 

equipment, including gators & Polaris, requiring 

maintenance to their facility for maintenance service. The 

purchaser shall ensure it has properly maintained and 

adequately performing MHE capable of loading and removing 

this property at all times in the event that Government 

assistance is not available. Notification either written 

(via email) or verbal (in person or via phone call) will be 

provided when USG assistance is NOT available. Purchaser 

will be given at least a 10-day (excluding non-removal 

days) notice, when required to load its own transportation 

conveyances.

USG will NOT provide fuel for purchaser’s MHE equipment. 

This includes Polaris and/or gators. Purchaser will be 

responsible for cleaning area after loading and maintaining 

area in a clean & safe condition. This includes but is not 

limited to, stacking and transporting empty pallets to 

designated staging area, removing paper trash, cardboard 

debris, broken wood pallets, stacking and removing any 

plastic tri-wall type pallets, and any other remaining 

debris left after loading. Purchaser is also required to 

keep all break room, lunch, or rest areas utilize by the 

purchaser in a clean and safe manner.

Purchaser is responsible for ensuring that all of their 

Material Handling Equipment (MHE) operators are properly 

trained and licensed to operate the type of equipment they 

will be utilizing. Purchaser is further required to provide 

a copy of each MHE operator training certificate and/or MHE 

license to the Sales Contracting Officer to be filed in 

their contract folder.

Purchaser is required to ensure that all Oxygen & Acetylene 

cylinders and/or any other compressed gas cylinders used in 

performance of this contract, that have been in service for 

5 years or more, have a Hydrostatic test date stenciled on 

the cylinder. Purchaser is required to ensure that all gas 

cutting torches and Oxygen & Acetylene cylinders and/or 

other compressed gas cylinders used in performance of this 

contract, contain all appropriate flashback arrestors.

OPERATIONAL PLAN

All property in this item will be demilitarized or 

mutilated by the PURCHASER in accordance with US Government 

specifications and will be observed and approved by US 

Government officials prior to removal by the purchaser. The 

US Government reserves the right for final inspection and 

may require additional mutilation or demilitarization as 

necessary. The US Government will determine the priority 

for which property will be demilitarized, mutilated and 

REMOVED. Purchaser must submit an operational plan with 

their bid to demonstrate and explain how demilitarization 

and mutilation will occur.

Plan must also include number of employees and job title 

(cutter, MHE operator, driver, laborer, Etc.), number and 

type of equipment. Failure to submit this information with 

the bid will be considered an unresponsive bid and the bid 

will not be considered for award. Please use the below 

guide for the operational plan. Purchaser must submit a 

description of their operational plan which shows the 

capability to accomplish demilitarization, mutilation, 

loading, removal, security clearances, and safety practices 

planned to ensure contract compliance. Failure to submit an 

operational plan will render the bid non-responsive.

A. Demilitarization/Mutilation: Describe how property

will be demilitarized / mutilated. Include the type

of employees, number of employees, and amount and

types of equipment that will be used.

OPERATIONAL PLAN

B. Loading and Removal: Describe how property will be

loaded and removed. Include the type and number of

employees and equipment to include trucks and

material handling equipment.

C. Security/Access: Purchaser will be responsible to

legally access US Government facilities with minimal 

assistance from US Government personnel at the

removal site. Describe any security clearances

already in place or a plan on how the purchaser and

employees will obtain proper security clearances to

access US Government facilities.

D. Safety: Describe personal safety equipment to be

used by personnel performing the demilitarization,

mutilation, movement, and/or loading of property.

SCHEDULING

Purchaser will be notified either in writing (via email) or

verbally (in person or via phone call) at least 72 hours

prior to the time of the removal, with the number and type

of trucks and/or equipment needed for removal at the

different locations in Qatar. Purchaser must not wait until

the day of loading to inform the USG representative that

there is a problem with providing the requested number and

type of transport conveyance.

If purchaser is NOT able to provide the requested number

and type of transport conveyances, notification must be

given to the USG representative via (email or phone call).

A minimum of four (4) days’ notice, (excluding non-removal 

days), will be provided to the bidder for any removals that 

are required at locations other than Al Udeid Airbase, 

Qatar. Purchaser or their designated representative MUST be 

present, available and on-site during each removal

operation. USG representative will not be responsible for 

overseeing, leading, guiding or otherwise, instructing 

purchaser’s drivers or other personnel. Refusal to perform 

removals may result in termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG 

installations for a minimal amount of personnel required 

for the assigned task. There will be no CAC sponsorship 

within this contract. Due to fluctuations in security 

levels, additional security requirements may be imposed on 

the bidder to gain access to USG installations.

AWARD CRITERIA

Awards for this item will be based on highest priced

responsive, responsible bidder. It is expected that

multiple awards will be made on this item to ensure the

requirements for constant removals are achieved. There will

be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

MULTIPLE AWARDS

The U.S. Government intends to make multiple awards of this 

item in order to have sufficient capability to conduct 

ongoing removals without breaks in service to the USG in 

Qatar, regardless of the contingencies that individual 

contractors may experience. Accordingly, the number of 

contracts awarded for this item is not pre-determined. The 

USG may award one or several contracts for this item and it 

may award to only the highest priced offers or it may award 

to every responsive, responsible bidder who submits a bid 

to the USG it determines to be reasonable. 

The USG's intent is to ensure it has sufficient number of 

contractors to perform in various situations and locations, 

while also ensuring it awards only to responsive, 

responsible bidders. It is the intent of the USG to award 

to purchasers that are fully capable of removing all the 

items in this IFB. In the event a purchaser is unable or 

unwilling to remove, another purchaser will be called upon 

to remove. Submitting the highest bid price (aka highest 

bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal 

company or exclusively allowed to remove throughout the 

term of this contract.
Invitation for Bid Sale Number 39-6702

Page 27

MULTIPLE AWARDS

The SCO, acting in the best interests of the USG, retains 

the discretion to assign purchasers to remove based on 

mission requirements. In doing so he may consider 

contractor performance, location, contractor capabilities 

or equipment, payment status, and other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will 

receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. This contract 

contains no provisions, expressed or implied, that are 

intended to support a claim that any one contractor is 

entitled to or should receive the same types and/or volumes 

of scrap as any other contractor. The Government's mission 

requirements, locations serviced, and operations tempo are 

subject to change and the primary focus of the SCO and/or 

site leads when ordering scrap removal is to ensure 

consistent operations and that the Government's mission can 

be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any 

manner needed to ensure accomplishment of the Agency's 

mission requirements.

POINTS OF CONTACT

All issues, concerns, and questions concerning this 

contract, billing, contract performance, terms and 

conditions will be directly addressed with the Sales 

Contracting Officer (SCO) for this sale. Any oral or 

written statement by an unwarranted representative of the 

USG, changing or supplementing the terms of the contract or 

any condition thereof, is unauthorized and shall confer no 

right upon the purchaser. A designated USG representative 

will be responsible for communicating with the purchaser in 

the day-to-day operations and coordination of removals.

LOCATIONS

The primary location for removals will be Al Udeid Airbase, 

State of Qatar. Other locations for removals within the 

borders of the State of Qatar may be designated by the SCO 

during the term of the contract. A minimum of four (4)

days’ notice, (excluding non-removal days), will be 

provided to the bidder for any removals that are required 

at locations other than Al Udeid Airbase, Qatar.

WEIGHTS AND MEASURES

All billing for this item will be based on the net weight 

in pounds. The method of measure will be the USG scale at 

Al Udeid Airbase if available. If available the USG scale 

will be calibrated two (2) times annually. Verification of 

calibration will be provided upon request. In the event the 

USG scale is not available, not functioning, or cannot be 

used due to size of truck and/or trailer, a mutually agreed 

upon estimated weight will be used. This weight must be 

agreed upon by the designated representative of the bidder 

and the USG. No property will be removed until this 

mutually agreed upon estimated weight is attained.

BILLING

All billing for this item will be based on the net weight 

in pounds multiplied by the item bid price. The formula for 

billing is:

Net Weight (Lbs.) X Item Bid Price per Lb = Total amount 

owed to USG by Bidder.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of 

the month to the 24th. The bill for the previous month will 

be provided electronically within 3 days of the cycle 

completion. The bidder will have 30 days from the date the 

bill was prepared to pay the summary bill in full. Interest 

will be applied to all overdue payments. There is no prepayment or overpayment allowed. All issues concerning the 

billing process, amounts, charges, and disputes are to be 

addressed directly with the SCO for resolution. Failure to 

pay bill in full and in a timely manner will result in 

notice of default, termination of the contract and possible 

suspension or debarment.

REMOVAL PRIORITY

The USG will designate which property will be removed and 

when. The USG will also determine the priority of 

mutilation and/or demilitarization. There will be no 

culling or mixing of property unless authorized by the USG.

HAZARDOUS

This item will not contain known and identified hazardous 

waste or hazardous material without prior disclosure. 

Bidder is notified that some property may contain Chemical 

Agent Resistant Coating Paint (CARC). CARC may contain 

trivalent chrome, lead, cobalt-zinc, hex methylene, 

biphenyl diisocyanate and/or other chemicals that may pose 

a risk to human health if not handled and or processed 

appropriately. Bidder must ensure that the appropriate 

safety clothing and personal protective equipment (PPE) is 

being used by its personnel at all times.

SAFETY

It is important to DLA to create and maintain a safe 

working environment. The bidder must ensure that all 

vehicles and equipment are operated in a safe manner 

mutually agreed to by the USG and the bidder. Purchaser is 

responsible for ensuring that all of their Material 

Handling Equipment (MHE) operators are properly trained to 

operate the type of equipment they will be utilizing. The 

bidder is responsible for their personnel and equipment 

having appropriate safety and personal protection equipment 

(PPE). At no time will operations be conducted in an unsafe 

manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders must be properly registered and licensed to conduct

legal and lawful business in the State of Qatar prior to 

any contract award. Bidder will be provided written

notification (via email) of a tentative contract award.

Bidder will have ten (10) business days to obtain all 

necessary permits and licenses. If bidder fails to obtain

all necessary permits and licenses within ten (10) business 

days, bidder will be found to be non-responsible and will 

not be awarded. It is the sole responsibility of the bidder 

to be in compliance with all local, state, federal, 

national, international, maritime laws, rules, statutes, 

and regulations that may apply to this sale.

The USG has been advised by Qatari customs officials at Al

Udeid Airbase that Qatar law imposes restrictions on the

export of most ferrous metals including scrap metals out of

Qatar. Bidders are advised that it is their sole 

responsibility to be in compliance with current export 

restrictions of scrap metal and steel. The USG will have no 

legal obligation, control or oversight to the process

requiring scrap metal to be sold only to (Qatar Steel) in

Qatar, nor will the USG be responsible for monitoring the

bidder’s compliance with this requirement. The USG will not

be held responsible or liable for the bidder failing to be 

in compliance with any local, state, federal, national,

international laws, statutes, rules, and regulations that 

may apply to this sale. Further, bidder must comply with 

any regulations governing the payment of custom duties, 

taxes, tariffs, or charges to proper authorities.

CONTRACT DISPUTES ACT OF 1978

Any contract awarded as a result of this sale is subject to 

the Contract Disputes Act 1978 (41 U.S.C. 601-613). The 

Contract Disputes Act establishes the procedures for 

handling "claims" relating to United States Federal 

Government contracts. Claims by contractors against the 

Federal Government must be submitted in writing to the 

Government's Contracting Officer for a decision. Claims by 

contractors for more than $100,000 must be accompanied by a 

certification that (i) the claim is made in good faith, (ii) 

the supporting data is accurate and complete to the best of 

the contractor's knowledge and belief, (iii) the amount 

requested represents the contract adjustment for which the 

contractor believes the Federal Government is liable, and 

(iv) the certifier is authorized to submit the certification 

on behalf of the contractor.
Invitation for Bid Sale Number 39-6702

Page 28

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)(APR 1984)

The Contractor shall (a) provide, before commencing

performance under this contract, such workers' compensation

insurance or security as the Defense Base Act (42 U.S.C. 

1651 et seq.) requires and (b) continue to maintain it 

until performance is completed. The Contractor shall 

insert, in all subcontracts under this contract to which 

the Defense Base Act applies, a clause similar to this 

clause (including this sentence) imposing upon those 

subcontractors this requirement to comply with the Defense 

Base Act.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The USG may extend the term of this contract (ITEM #5) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the 

total duration of each option period shall not exceed 12 

months. Contract extension will be for the same price and 

minimum quantity as the base contract. The term of this 

contract for item #5 will not exceed the maximum estimated 

quantity for item #5, identified in clause entitled 

“MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the 

minimum and maximum amounts advertised. The specific 

amounts are unknown as this is a sales contract for future 

generation of scrap. The generation for this item will 

fluctuate due to dependence on operational aspects of the 

worldwide USG mission. Bidders awarded a term scrap sales 

contract should not assume that they will receive volumes 

of scrap the same as or similar to that tendered to any 

other particular offeror. Bidders are advised that removals 

may vary and the only quantity the USG guarantees a buyer 

will receive/remove is the stated minimum. Bidders staffing 

and operational expenditures in support of this contract 

are bidder’s expenses and the USG will not be held liable 

for and will in no way, shape, or form pay for any 

operational expenses incurred by the bidder. The bidder 

will receive at least the minimum and less than the maximum 

amounts of this item within the term of the contract.

CONTACT: WILLIE N. PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY: 23,000 POUNDS

MAXIMUM QUANTITY: 15,000,000 POUNDS

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To Department 

of Defense Personal Property Offered For Sale By DLA 

Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-J: Commerce Control List (CCLI) Items

PART 05-K: US Munitions and Commerce Control List Items 

(USML/CCLI) Compliance

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

6. METALLIC & NON-METALLIC SCRAP NONVEHICULAR RELATED WITH DEMILITARIZATION 

AND/OR MUTILATION PERFORMED BY THE USG:

a. Demilitarization and/or mutilation performed by the

USG prior to release.

b. Item will be Demilitarization Code A upon release.

c. Item will not be in a usable or serviceable

(condition code A) upon release.

This item may include all scrap residue derived from the 

demilitarization and mutilation of metallic and nonmetallic scrap non-vehicular related. 

This item may include metallic and non-metallic scrap nonvehicular related residue with foreign attachments and 

other debris, as outlined in clause titled “FOREIGN 

ATTACHMENTS AND OTHER DEBRIS”. May or may not include 

container or pallet for loading and removal of this item. 

Determination of what property available for removal will 

be classified as ITEM 6 will be the sole responsibility of 

the Sales Contracting Officer.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

All property released to purchaser will be demilitarized 

and/or mutilated. The property will be SCRAP, so purchaser 

must plan their bid accordingly. It is the sole 

responsibility of the USG to determine whether the item is 

safe to remove and has met the prescribed demilitarization 

and mutilation standards.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Foreign attachments included in the weight and sale. It is 

estimated that no more than 30% of the total removal weight 

per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight 

will be removed due to this small amount of foreign debris 

or attachments. Foreign attachments or other miscellaneous 

debris may include, but will NOT be limited to: cardboard, 

dirt, sand, water, and rocks, glass debris, and rubber 

pieces, wood chips, Etc.

SALES CONTRACT/BIDDING

The base contract period will be for twelve (12) months 

beginning from date of award. The U.S. Government reserves 

the right to extend the contract for up to two additional 

one year periods, based on the needs of the USG. This sale 

is for scrap property ONLY. The bidder will be purchasing 

scrap property from the USG and all property removed by the 

bidder will be in poor condition. The bidder will be 

required to remove all property in this item description 

regardless of condition. 

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To Department 

of Defense Personal Property Offered For Sale By DLA 

Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity

Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety
Invitation for Bid Sale Number 39-6702

Page 29

SALES CONTRACT/BIDDING

There will be no changes, modifications, adjustments, or 

negotiations concerning bid price after award.

If, at any time the bidder determine that they are no 

longer able to maintain removal capability while waiting to 

be contacted for removals, or if it is no longer 

economically profitably for their firm to continue 

removals, they may exercise their right to terminate their 

contract(s) under Article PF: "Termination" as outlined in 

this sale, at no cost to the USG.

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all six 

(6) of the items or none of the items. Bidders must place a 

bid on each individual item to be considered for award. 

Each individual item must have its own individual bid to be 

considered for award. The bid will be determined by using 

individually weighted cumulative average price of all six

(6) items. The weighted factor is the percentage of the 

item in respect to the total historic accumulation.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative Average

The cumulative average will be the bid price considered 

along with responsiveness, responsibility, and other 

factors in determining the award. It is expected that the 

awarded company will remove all of the items in this IFB or 

none of the items in this IFB.

USG ASSISTANCE

When available the USG will assist in the loading of the 

bidder’s trucks using USG equipment and personnel. In the 

event USG assistance is NOT available for loading, the 

purchaser must be willing and capable of loading its own 

transportation conveyances, utilizing their own equipment 

and personnel.

Demilitarization and mutilation will be performed by the 

USG prior to removal, utilizing its own personnel and 

equipment to effectively demilitarize and/or mutilate 

property in accordance with U.S. Government specifications 

and guidelines.

There will be no USG assistance and/or support provided for 

any type of maintenance of Material Handling Equipment 

(MHE) used by the purchaser in performance of this 

contract. Purchaser will be required to move any MHE 

equipment, including gators & Polaris, requiring 

maintenance to their facility for maintenance service. The 

purchaser shall ensure it has properly maintained and 

adequately performing MHE capable of loading and removing 

this property at all times in the event that Government 

assistance is not available. Notification either written 

(via email) or verbal (in person or via phone call) will be 

provided when USG assistance is NOT available. Purchaser 

will be given at least a 10-day (excluding non-removal 

days) notice, when required to load its own transportation 

conveyances.

USG will NOT provide fuel for purchaser’s MHE equipment. 

This includes Polaris and/or gators. Purchaser will be 

responsible for cleaning area after loading and maintaining 

area in a clean & safe condition. This includes but is not 

limited to, stacking and transporting empty pallets to 

designated staging area, removing paper trash, cardboard 

debris, broken wood pallets, stacking and removing any 

plastic tri-wall type pallets, and any other remaining 

debris left after loading. 

USG ASSISTANCE

Purchaser is also required to keep all break room, lunch, 

or rest areas utilize by the purchaser in a clean and safe 

manner.

Purchaser is responsible for ensuring that all of their 

Material Handling Equipment (MHE) operators are properly 

trained and licensed to operate the type of equipment they 

will be utilizing. Purchaser is further required to provide 

a copy of each MHE operator training certificate and/or MHE 

license to the Sales Contracting Officer to be filed in 

their contract folder.

Purchaser is required to ensure that all Oxygen & Acetylene 

cylinders and/or any other compressed gas cylinders used in 

performance of this contract, that have been in service for 

5 years or more, have a Hydrostatic test date stenciled on 

the cylinder. Purchaser is required to ensure that all gas 

cutting torches and Oxygen & Acetylene cylinders and/or 

other compressed gas cylinders used in performance of this 

contract, contain all appropriate flashback arrestors.

OPERATIONAL PLAN

All property in this item will be demilitarized or 

mutilated by the USG in accordance with US Government 

specifications prior to removal by the purchaser. The US 

Government reserves the right for final inspection and may 

require additional mutilation or demilitarization as 

necessary. The US Government will determine the priority 

for which property will be demilitarized, mutilated and 

REMOVED. Purchaser must submit an operational plan with 

their bid to demonstrate and explain how loading and 

removal will occur when USG assistance is not available.

Plan must also include number of employees and job title 

(MHE operator, driver, laborer, Etc.), number and type of 

transport conveyances. Failure to submit this information 

with the bid will be considered an unresponsive bid and the 

bid will not be considered for award. Please use the below 

guide for the operational plan. Purchaser must submit a 

description of their operational plan which shows the 

capability to accomplish loading, removal, security 

clearances, and safety practices planned to ensure contract 

compliance. Failure to submit an operational plan will 

render the bid non-responsive.

A. Loading and Removal: Describe how property will be

loaded and removed. Include the type and number of

employees and equipment to include trucks and

material handling equipment.

B. Security/Access: Purchaser will be responsible to

legally access US Government facilities with minimal 

assistance from US Government personnel at the

removal site. Describe any security clearances

already in place or a plan on how the purchaser and

employees will obtain proper security clearances to

access US Government facilities.

C. Safety: Describe personal safety equipment to be

used by personnel performing the demilitarization,

mutilation, movement, and/or loading of property.

SCHEDULING

Purchaser will be notified either in writing (via email) or

verbally (in person or via phone call) at least 72 hours

prior to the time of the removal, with the number and type

of trucks and/or equipment needed for removal at the

different locations in Qatar. Purchaser must not wait until

the day of loading to inform the USG representative that

there is a problem with providing the requested number and

type of transport conveyance.

If purchaser is NOT able to provide the requested number

and type of transport conveyances, notification must be

given to the USG representative via (email or phone call).
Invitation for Bid Sale Number 39-6702

Page 30

SCHEDULING

A minimum of four (4) days’ notice, (excluding non-removal 

days), will be provided to the bidder for any removals that 

are required at locations other than Al Udeid Airbase, 

Qatar. Purchaser or their designated representative MUST be 

present, available and on-site during each removal

operation. USG representative will not be responsible for 

overseeing, leading, guiding or otherwise, instructing 

purchaser’s drivers or other personnel. Refusal to perform 

removals may result in termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG 

installations for a minimal amount of personnel required 

for the assigned task. There will be no CAC sponsorship 

within this contract. Due to fluctuations in security 

levels, additional security requirements may be imposed on 

the bidder to gain access to USG installations.

AWARD CRITERIA

Awards for this item will be based on highest priced

responsive, responsible bidder. It is expected that

multiple awards will be made on this item to ensure the

requirements for constant removals are achieved. There will

be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

MULTIPLE AWARDS

The U.S. Government intends to make multiple awards of this 

item in order to have sufficient capability to conduct 

ongoing removals without breaks in service to the USG in 

Qatar, regardless of the contingencies that individual 

contractors may experience. Accordingly, the number of 

contracts awarded for this item is not pre-determined. The 

USG may award one or several contracts for this item and it 

may award to only the highest priced offers or it may award 

to every responsive, responsible bidder who submits a bid 

to the USG it determines to be reasonable. 

The USG's intent is to ensure it has sufficient number of 

contractors to perform in various situations and locations, 

while also ensuring it awards only to responsive, 

responsible bidders. It is the intent of the USG to award 

to purchasers that are fully capable of removing all the 

items in this IFB. In the event a purchaser is unable or 

unwilling to remove, another purchaser will be called upon 

to remove. Submitting the highest bid price (aka highest 

bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal 

company or exclusively allowed to remove throughout the 

term of this contract. The SCO, acting in the best 

interests of the USG, retains the discretion to assign 

purchasers to remove based on mission requirements. In 

doing so he may consider contractor performance, location, 

contractor capabilities or equipment, payment status, and 

other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will 

receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. This contract 

contains no provisions, expressed or implied, that are 

intended to support a claim that any one contractor is 

entitled to or should receive the same types and/or volumes 

of scrap as any other contractor. The Government's mission 

requirements, locations serviced, and operations tempo are 

subject to change and the primary focus of the SCO and/or 

site leads when ordering scrap removal is to ensure 

consistent operations and that the Government's mission can 

be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any 

manner needed to ensure accomplishment of the Agency's 

mission requirements.

POINTS OF CONTACT

All issues, concerns, and questions concerning this 

contract, billing, contract performance, terms and 

conditions will be directly addressed with the Sales 

Contracting Officer (SCO) for this sale. 

POINTS OF CONTACT

Any oral or written statement by an unwarranted 

representative of the USG, changing or supplementing the 

terms of the contract or any condition thereof, is 

unauthorized and shall confer no right upon the purchaser. 

A designated USG representative will be responsible for 

communicating with the purchaser in the day-to-day 

operations and coordination of removals.

LOCATIONS

The primary location for removals will be Al Udeid Airbase, 

State of Qatar. Other locations for removals within the 

borders of the State of Qatar may be designated by the SCO 

during the term of the contract. A minimum of four (4)

days’ notice, (excluding non-removal days), will be 

provided to the bidder for any removals that are required 

at locations other than Al Udeid Airbase, Qatar.

WEIGHTS AND MEASURES

All billing for this item will be based on the net weight 

in pounds. The method of measure will be the USG scale at 

Al Udeid Airbase if available. If available the USG scale 

will be calibrated two (2) times annually. Verification of 

calibration will be provided upon request. In the event the 

USG scale is not available, not functioning, or cannot be 

used due to size of truck and/or trailer, a mutually agreed 

upon estimated weight will be used. This weight must be 

agreed upon by the designated representative of the bidder 

and the USG. No property will be removed until this 

mutually agreed upon estimated weight is attained.

BILLING

All billing for this item will be based on the net weight 

in pounds multiplied by the item bid price. The formula for 

billing is:

Net Weight (Lbs.) X Item Bid Price per Lb = Total amount 

owed to USG by Bidder.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of 

the month to the 24th. The bill for the previous month will 

be provided electronically within 3 days of the cycle 

completion. The bidder will have 30 days from the date the 

bill was prepared to pay the summary bill in full. Interest 

will be applied to all overdue payments. There is no prepayment or overpayment allowed. All issues concerning the 

billing process, amounts, charges, and disputes are to be 

addressed directly with the SCO for resolution. Failure to 

pay bill in full and in a timely manner will result in 

notice of default, termination of the contract and possible 

suspension or debarment.

REMOVAL PRIORITY

The USG will designate which property will be removed and 

when. The USG will also determine the priority of 

mutilation and/or demilitarization. There will be no 

culling or mixing of property unless authorized by the USG.

HAZARDOUS

This item will not contain known and identified hazardous 

waste or hazardous material without prior disclosure. 

Bidder is notified that some property may contain Chemical 

Agent Resistant Coating Paint (CARC). CARC may contain 

trivalent chrome, lead, cobalt-zinc, hex methylene, 

biphenyl diisocyanate and/or other chemicals that may pose 

a risk to human health if not handled and or processed 

appropriately. Bidder must ensure that the appropriate 

safety clothing and personal protective equipment (PPE) is 

being used by its personnel at all times.

SAFETY

It is important to DLA to create and maintain a safe 

working environment. The bidder must ensure that all 

vehicles and equipment are operated in a safe manner 

mutually agreed to by the USG and the bidder. Purchaser is 

responsible for ensuring that all of their Material 

Handling Equipment (MHE) operators are properly trained to 

operate the type of equipment they will be utilizing. 
Invitation for Bid Sale Number 39-6702

Page 31

SAFETY

The bidder is responsible for their personnel and equipment 

having appropriate safety and personal protection equipment 

(PPE). At no time will operations be conducted in an unsafe 

manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders must be properly registered and licensed to conduct

legal and lawful business in the State of Qatar prior to 

any contract award. Bidder will be provided written

notification (via email) of a tentative contract award.

Bidder will have ten (10) business days to obtain all 

necessary permits and licenses. If bidder fails to obtain

all necessary permits and licenses within ten (10) business 

days, bidder will be found to be non-responsible and will 

not be awarded. It is the sole responsibility of the bidder 

to be in compliance with all local, state, federal, 

national, international, maritime laws, rules, statutes, 

and regulations that may apply to this sale.

The USG has been advised by Qatari customs officials at Al

Udeid Airbase that Qatar law imposes restrictions on the

export of most ferrous metals including scrap metals out of

Qatar. Bidders are advised that it is their sole 

responsibility to be in compliance with current export 

restrictions of scrap metal and steel. The USG will have no 

legal obligation, control or oversight to the process

requiring scrap metal to be sold only to (Qatar Steel) in

Qatar, nor will the USG be responsible for monitoring the

bidder’s compliance with this requirement. The USG will not

be held responsible or liable for the bidder failing to be 

in compliance with any local, state, federal, national,

international laws, statutes, rules, and regulations that 

may apply to this sale. Further, bidder must comply with 

any regulations governing the payment of custom duties, 

taxes, tariffs, or charges to proper authorities.

CONTRACT DISPUTES ACT OF 1978

Any contract awarded as a result of this sale is subject to 

the Contract Disputes Act 1978 (41 U.S.C. 601-613). The 

Contract Disputes Act establishes the procedures for 

handling "claims" relating to United States Federal 

Government contracts. Claims by contractors against the 

Federal Government must be submitted in writing to the 

Government's Contracting Officer for a decision. Claims by 

contractors for more than $100,000 must be accompanied by a 

certification that (i) the claim is made in good faith, 

(ii) the supporting data is accurate and complete to the

best of the contractor's knowledge and belief, (iii) the 

amount requested represents the contract adjustment for 

which the contractor believes the Federal Government is 

liable, and (iv) the certifier is authorized to submit the 

certification on behalf of the contractor.

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)(APR 1984)

The Contractor shall (a) provide, before commencing

performance under this contract, such workers' compensation

insurance or security as the Defense Base Act (42 U.S.C. 

1651 et seq.) requires and (b) continue to maintain it 

until performance is completed. The Contractor shall 

insert, in all subcontracts under this contract to which 

the Defense Base Act applies, a clause similar to this 

clause (including this sentence) imposing upon those 

subcontractors this requirement to comply with the Defense 

Base Act.

OPTION TO EXTEND THE TERM OF THE CONTRACT

The USG may extend the term of this contract (ITEM #6) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the 

total duration of each option period shall not exceed 12 

months. 

OPTION TO EXTEND THE TERM OF THE CONTRACT

Contract extension will be for the same price and minimum 

quantity as the base contract. The term of this contract 

for item #6 will not exceed the maximum estimated quantity 

for item #6, identified in clause entitled “MINIMUM/MAXIMUM 

AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the 

minimum and maximum amounts advertised. The specific 

amounts are unknown as this is a sales contract for future 

generation of scrap. The generation for this item will 

fluctuate due to dependence on operational aspects of the 

worldwide USG mission. Bidders awarded a term scrap sales 

contract should not assume that they will receive volumes 

of scrap the same as or similar to that tendered to any 

other particular offeror. Bidders are advised that removals 

may vary and the only quantity the USG guarantees a buyer 

will receive/remove is the stated minimum. Bidders staffing 

and operational expenditures in support of this contract 

are bidder’s expenses and the USG will not be held liable 

for and will in no way, shape, or form pay for any 

operational expenses incurred by the bidder. The bidder 

will receive at least the minimum and less than the maximum 

amounts of this item within the term of the contract.

CONTACT: WILLIE N. PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY: 23,000 POUNDS

MAXIMUM QUANTITY: 5,000,000 POUNDS

SALE BY REFERENCE, JULY 2012

Instructions, Terms & Conditions Applicable To Department 

of Defense Personal Property Offered For Sale By DLA 

Disposition Services.

THE FOLLOWING TERMS, CONDITIONS & ARTICLES ALSO APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-J: Commerce Control List (CCLI) Items

PART 05-K: US Munitions and Commerce Control List Items 

(USML/CCLI) Compliance

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity

Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety
Invitation for Bid Sale Number 39-6702

Page 32

This Page Intentionally Left Blank
Invitation for Bid Sale Number 39-6702

Page 33

Demilitarization Codes / Requirements

A DEMIL customer services helpline at 1-877-352-2255 (U.S.) is available 8:00 – 5:00 EST / EDST to address any

Demilitarization problems or concerns.

Code Explanation

A Non-United States Munitions List (USML) / non Commerce Control List (CCL) Item. No

demilitarization required. No Trade Security Controls required. Department of Commerce

may impose licensing requirement to certain destinations.

B USML Items - Mutilation to the point of scrap required worldwide.

C USML Items - DEMIL-required. Demilitarize installed key point(s) as DEMIL Code "D."

D USML Items - DEMIL-required. Destroy item and components to prevent restoration or repair to 

a usable condition.

E DoD Demilitarization Program Office (DDPO) reserves this code for their exclusive-use only.

DEMIL instructions shall be furnished by the DDPO.

F USML Items - DEMIL-required. Item Managers, Equipment Specialists or Product Specialists 

shall furnish Special DEMIL instructions.

G USML Items - DEMIL-required. Ammunition and Explosives (AE). This code applies to both 

unclassified and classified AE items.

P USML Items - DEMIL-required. Security Classified Items.

Q CCL Items - Mutilation to the point of scrap required outside the United States. In the United

States, mutilation requirement is determined by the DEMIL Integrity Code (IC). In the U.S.,

mutilation is required when the DEMIL IC is "3" (Critical FSC/FSGMLI or Sensitive CCLI.

Requires mutilation worldwide). Trade Security Controls (TSC) required in the United States.

A copy of the Defense Demilitarization Manual, DOD 4160.28-Mmay be obtained upon request from DLA Logistics

Information Service, ATTN: DLIS/FOI, 74Washington Avenue N, Battle Creek, MI 49037-3084. Demil Integrity Codes 

are contained in the DoD 4100.39-Mand this manual is also available at the same address.

A copy of the Defense Demilitarization Manual, DOD 4160.21-M-1 may be obtained upon request from Defense 

Logistics Information Service, ATTN: DLIS/VSM, 74 Washington Avenue N, Suite 7, Battle Creek, MI 49037-3084. You 

may e-mail this office at: subscriptions@dlis.dla.mil
Invitation for Bid Sale Number 39-6702

Page 34

CONDITION CODES - SUPPLY

(Assigned by Generating Activity)

DEFINITION: A one-digit alpha code assigned by the generating activity to describe the condition of the property. 

TABLE ID: SCC

CODE TITLE/DESCRIPTION

A Serviceable - (Issuable w/o Qualifications) New, used, repaired, or reconditioned material which 

is serviceable and issuable to all customers without limitation or restrictions. Includes material 

with more than 6 months shelf life remaining.

B Serviceable - (Issuable With Qualifications) New, used, repaired, or reconditioned material which 

is serviceable and issuable for its intended purpose but which is restricted from issue to specific 

units, activities, or geographical areas by reason of its limited usefulness or short service life 

expectancy. Includes material with 3 through 6 months shelf life.

C Serviceable - (Priority Issue) Items which are serviceable and issuable to selected customers, 

but which must be issued before Condition A and B material to avoid loss as a usable asset. 

Includes material with less than 3 months shelf life remaining.

D Serviceable - (Test/Modification) Serviceable material which requires test, alteration, 

modification, conversion or disassembly. This does not include items which must be inspected or 

tested immediately prior to issue.

E Unserviceable - (Limited Restorations) Material which involves only limited expense or effort to 

restore to serviceable condition and which is accomplished in the storage activity where the stock 

is located.

F Unserviceable Reparable - Economically reparable material which requires repair, overhaul, or 

reconditioning. Includes reparable items which are radioactively contaminated.

G Unserviceable - (Incomplete) Material requiring additional parts or components to complete the 

end item prior to issue.

H Unserviceable – (Condemned) Material which has been determined to be unserviceable and 

does not meet repair criteria; includes condemned items which are radioactively contaminated, 

Type I shelf life material that has passed the expiration date, and Type II shelf life material that 

has passed the expiration date and cannot be extended.

L Suspended - (Litigation) Materiel held pending litigation or negotiation with contractors or 

common carriers.

Q Suspended - (Quality Deficient Exhibits) Items which are unserviceable and have potential and 

confirmed product quality deficiency. Items will be downgraded to scrap upon receipt (XR3) only 

using a Standard Waste and Scrap Classification Code (SCL) Critical Safety Item (CSI). Items 

must be mutilated.

S Unserviceable – (Scrap) Material that has no value except for its basic material content. No 

stock will be recorded as on hand in condition code S. This code is used only on transactions 

involving shipments to DRMOs. Material will not be transferred to Supply Condition Code S prior 

to turn-in to DRMOs if material is recorded in condition code A through H at the time material is 

determined excess. Material identified by NSN will not be identified by this condition code.
Invitation for Bid Sale Number 39-6702

Page 35

CONDITION CODES - SUPPLY

(Assigned by Generating Activity)

DEFINITION: A one-digit alpha code assigned by the generating activity to describe the condition of the property. 

TABLE ID: SCC

CODE TITLE/DESCRIPTION

V Unserviceable – (Waste military munitions) Waste military munitions will be assigned Code V only 

under the authority of a designated DOD or Service Designated Disposition Authority. The waste 

munitions must meet criteria of waste munitions under the Environmental Protection Agency Military 

Munitions Rule Implementation Policy, be safe to store and ship based on DOD Explosive Safety 

Board/Department of Transportation criteria and have a current serviceability inspection.

NOTE: SCC V assets are not authorized for turn-in to DRMO. The Services are responsible for appropriate 

disposal of SCC V assets.
Invitation for Bid Sale Number 39-6702

Page 36

Additional General Information and Instructions (DRMS Form 82-3 May 89 EF)

See DRMS pamphlet, Sale by Reference, July 2012, for General Information and Instructions.

18. Submission of Bids. Bids must be in the possession of the Sales Contracting Officer by the hour (exact time) specified for the

bid opening. Bids must be submitted on the forms provided in this Invitation. Forms must be typewritten or prepared in ink or

indelible pencil, and signed by the person submitting the bid. Envelopes containing the bids must be sealed and identified by the

name and address of the bidder, the number of the sale, and the date and hour of the bid opening. (See following format.)

____________________________________________

NAME:

____________________________________________

ADDESS:

____________________________________________

CITY: STATE: ZIPCODE:

SCO, DLA DISPOSITION SERVICES

BID ROOM, NATIONAL SALES OFFICE

74 WASHINGTON AVE., N.

BATTLE CREEK, MI 49037-3092

SALE NUMBER: 39-6702

BOD: January 4, 2016; 4:00 PM Qatar Standard Time

 8:00 A.M. USA Eastern Stand Time

BIDDER IDENTIFICATION NUMBER:

19. Bids may be submitted via:

A. U.S. Mail—U.S. Postal Service (including USPS Express Mail)

B. Express Mail/Hand Carried Bids—Express Mail Services and hand carried bids.

C. Electronic Method—Instructions for on-line bidding: Online Bidding NOT Available.

D. Electronic mail (email) - submit Item Bid Page to drmssalesbids@dla.mil NOTE: It is the bidder’s responsibility to confirm receipt of email

bids (via phone or email)

E. Telegraphic Methods (Telegram/Mailgram/Facsimile)—Bids submitted by telegraphic means must be specific and must include the

following information:

E.1 Name and title of sender, Complete firm

name (if corporation), Complete address and

telephone number:

E.2 Invitation For Bid Number, Item Number(s) bid on, Unit price and Total price:

E.3 INCLUDE the following statement: “I agree to be bound by all the terms and conditions of this Invitation for Bid”.

 Bidder’s Signature_________________________________:

20. Telephonic bids will not be accepted on this sale.

21. All bids must be addressed & mailed or delivered

to:

22. All payments must be addressed & mailed or delivered to:

SCO, DLA Disposition Services

Bid Room, National Sales Office

74 Washington Ave. N

Battle Creek, MI 49037-3092

Facsimile Number: (269) 961-7568

DLA Disposition Services

ATTN: Cashier

74 Washington Ave. N

Battle Creek, MI 49037-3092

Facsimile Number: (269) 961-7314

23. Personal Checks: Personal checks will be accepted for payments of debts, interest, liquidated damages, overages and storage charges, for 

amounts of $25.00 or less. Make checks payable to the U.S. Treasury.

24. Facsimile Notification of Award: The bidder may request facsimile notification or award by checking the appropriated block on the Item Bid

Page. When requested by the bidder, facsimile notification will be sent simultaneously with the mailing of the contract and will include the

contract number and item(s) awarded.

POSTAGE

REQUIRED
Invitation for Bid Sale Number 39-6702

Page 37

Additional General Information and Instructions (DRMS Form 82-3 May 89 EF)

25. Disposal Notification to All Purchasers and Sub-Purchasers: The use, disposition, export and re-export of this property is subject

to all applicable U.S. laws and regulations, including the Arms Export Control Act (22 CFR 2751 et seq.); the Export Administration Act of 1979

(560 U.S.C. App. 2401 et seq.); International Traffic in Arms Regulations (22 CFR 120 et seq.); Export Administration Regulations (15 CFR

730 et seq.); Foreign Assets Control Regulations (31 CFR 500 et seq.); and the Espionage Act (37 U.S.C. 791 et seq.) which among other

things, prohibits:

a. The making of false statements and concealment of any material information regarding the use or disposition, export or re-export of 

the property, and

b. Any use or disposition, export or re-export of the property which is not authorized in accordance with the provisions of this agreement. 

Before any export or re-export of this property is attempted, contact the Office of Defense Trade Controls, Department of State and the Bureau

of Export Administration, Department of Commerce for export licensing requirements.
Invitation for Bid Sale Number 39-6702

Page 38

Inspection Dates and Times

NO PRE-BID INSPECTION ALLOWED
Invitation for Bid Sale Number 39-6702

Page 39

Conditions of Sale (DRMS Form 83 Jan 98 Computer Generated)

The General Information and Instructions and General and Special Conditions of Sale are hereby incorporated by 

reference and become a part of this Invitation for Bids and any contract resulting from acceptance of bid submitted 

pursuant to this Invitation for Bids as fully as though such Instructions, Term and Conditions had been specifically set

forth herein. The Instructions, Term and Conditions are contained in DLA Disposition Services pamphlet entitled Sale

by Reference - Instructions, Terms and Conditions Applicable to Department of Defense Personal Property Offered for

sale by DLA Disposition Services dated July 2012, and may be obtained from the Disposition Services Web site,

http://www.dispositionservices.dla.mil/sales/forms-references.shtml or upon request from the Defense Logistics

Information Service Freedom of Information Office. Their address is DLIS/VSM, 74 Washington Avenue N, Suite 7,

Battle Creek, MI 49037-3084.

The specific Instructions, Terms and Conditions applicable to this sale are as follows:

DLA Disposition Services pamphlet Sale by Reference, July 2012:

Part 1: General Information and Instructions (DRMS Form 81, Oct 93): Complete except: Paragraph 6

should read: Any sale or use tax imposed by any state, country or political subdivision will be paid by

the Purchaser; Delete paragraph 3.

Part 2: Sale of Government Property General Sale Terms and Conditions (Standard Form 114C, Jun 86

ed., and DRMS Form 84, Oct 93). All Conditions.

Part 3: Sale of Government Property Special Sealed Conditions (Standard Form 114C-2, Jan. 70 Ed).

Condition C.

Part 4: Sale of Government Property Special Sealed Bid Term and Conditions (Standard Form 114C-2,

Jan. 70 Ed). All conditions, except Article A.

Part 5: Additional Special Circumstance Conditions - Miscellaneous

(DRMS Form 95, Oct 93). As specified in item description.

Part 6: Additional Special Circumstance Conditions - Demilitarization and Mutilation

(DRMS Form 95, Oct 93). As specified in item description.

Part 7: Additional Special Circumstance Conditions - Hazardous and Dangerous

Property (DRMS Form 98, Oct 93). As specified in item description.

Part 8: Additional Special Circumstance Conditions - Foreign Excess Personal

Property (DRMS Form 94, Oct 93). As specified in item description.

In addition to the above, the following is also incorporated as part of this sale:
Invitation for Bid Sale Number 39-6702

Page 40

CONDITIONS OF SALE – SEALED BID - CONTINUED

Articles

ARTICLE B08: DEMILITARIZATION

(a) All property will be demilitarized or mutilated prior to removal. When available, USG 

personnel and equipment will assist with demilitarization and mutilation. The purchaser 

must be able and willing to conduct these operations at no cost to the USG in the event 

the USG assistance is not available. Demilitarization will be effected by cutting, 

chipping, shearing, slicing, puncturing, chopping, melting, burning, tearing, 

shredding, crushing, or baling in a manner that prevents the further use of the item(s) 

for its/their intended military or lethal purpose. Title of the property will not pass 

to the purchaser until demilitarization has been completed, inspected, and certificates 

have been signed, and removal has been affected.

The purchaser must submit a demilitarization plan with their bid which must be approved by 

the U.S. Government prior to contract award. For those items requiring demilitarization, 

the plan must address the method and type of demilitarization. Demilitarization will be 

affected in the manner and to the degree set forth below: Items requiring demilitarization 

will be identified by the Government. The degree and method of demilitarization will then 

be prescribed by a Government representative. The degree and method will render the item 

so that proper demilitarization has been completed in accordance with current 

demilitarization and mutilation regulations and guidance, and the items only value is that 

of its basic material content.

ARTICLE B15: PRE-PAYMENT AND PAYMENTS ON CONTRACTS

(a) For each line item awarded, an escrow payment of 100% of the total price estimated for the 

contract term minimum generation, (unit bid price X minimum Qty = Escrow Deposit), is 

required and must be submitted within ten (10) working days after award of contract or 

sooner if purchaser is notified that property is available for removal and must be removed 

within the specified timeframe stated in the Invitation for Bid. No property will be 

released to the purchaser or his duly authorized agent, until the SCO has received 

verification or confirmation that the purchaser’s escrow payment has been received by DLA 

Finance Office. The escrow payment submitted by the Purchaser will be retained by the 

Government and applied against any delinquent billing invoices, penalties, interest fees 

or other charges owed to the USG. Any remaining escrow monies will be refunded to the 

contractor after contract close-out.

(b) All payments, including those for storage charges, liquidated damages and interest must be

in U.S. currency. Acceptable payments may be made by cashier’s check, certified check,

traveler’s check, bank draft, money order or credit card (Master Card, Visa, Discover 

Card, and American Express) or debit card (Master Card and Visa). When a credit/debit card 

is used as payment, the credit card number, and the name as printed on the credit card, 

and the expiration date must be provided. If more than one credit card is used, the bidder 

must identify the exact monetary amount to be applied against each credit card. NOTE: The 

maximum dollar amount allowed for credit card transaction is $24,999. You may not split 

individual transactions greater than $24,999 into two or more transactions over one or 

multiple days. Any attempts to do multiple transactions on the same day with the same 

credit card that causes the total charge to exceed the limit of $24,999 will be rejected.

There is no maximum dollar amount for debit card transactions. Bidders whose payment is 

accompanied by a letter of credit or who have on file an approved bid bond (SF 24 or SF 34)

may make their payments by uncertified personal or company checks, but only up to an 

amount equal to the penal sum of their bond or the amount of their letter of credit.

(c) If for any reason, a bidder’s company check is not honored for payment by the payer bank 

upon initial presentation for payment by the processing bank, the Government may, after 

notifying the bidder, cancel or rescind notice of award and award contract to next highest 

bidder.
Invitation for Bid Sale Number 39-6702

Page 41

ARTICLE B27: HOLD HARMLESS CONDITION

The Bidder or Purchaser agrees to save the Government harmless from any and all actions, claims, 

debts, demands, judgments, liabilities, costs and attorneys' fees arising out of, claimed on 

account of, or in any manner predicated upon loss of or damage to property and injuries, illness

or disabilities to or death of any and all persons whatsoever, including members of the general 

public, or to the property of any legal or political entity including State, local and interstate 

bodies, in any manner caused by or contributed to by the Bidder or Purchaser, its agents,

servants, employees, or any person subject to its control while in, upon or about the sale site

and/or the site on which the property is located, or while the property is in the possession of

or subject to the control of the Bidder or Purchaser, its agents, servants or employees after the

property has been removed from Government control.

ARTICLE KC: ILLICIT ACTS

During the performance of the contract awarded, the purchaser agrees to assume full 

responsibility for any illicit act committed by his assigned agents and/or employees while 

such personnel are within the confines of the U.S. military installation or any area involved 

in the performance of such contract. For the purpose of this condition of sale, illicit acts 

include, but are not limited to, commission of fraud, theft, bribery, receiving stolen

property, and any other alleged offense not specifically indicated. Therefore, the purchaser

agrees to ensure complete supervision over such personnel who are engaged in the performance 

of any contract awarded. Violation of above requirement by the purchaser and/or its agents 

may result in temporary suspension or permanent debarment of the purchaser.

ARTICLE LM: INSPECTION OF CONTRACT PERFORMANCE

a. All work shall be performed in a good workmanlike manner and subject to inspection by the 

U.S. Government as it deems necessary to ensure strict compliance with the terms and

conditions of the contract. No inspector is authorized to change any provisions of the

contract without written authorization of the Sales Contracting Officer, nor shall the

presence or absence of an inspector relieve the purchaser from the performance of any

requirements of the contract.

ARTICLE MD: PARTIAL REMOVAL

If the purchaser effects partial removal and fails to remove the remainder of the item

within the specified time for removal, a Notice of Default will be furnished to the

purchaser in accordance with Condition No. 9 of the General Sale Terms and Conditions

entitled "Default", Standard Form 114C, provided, however, that no portion of the purchaser

price will be refunded to the Purchaser for any item from which any part or component has

been removed.

ARTICLE MM: MINIMUM & MAXIMUM QUANTITIES

Minimum and Maximum Quantities available/effect of cancellation of an offeror’s contract: 

Each contractor may receive orders for removal of the minimum quantity specified in the item 

description and may receive orders for quantities up to the maximum amount specified.

However, in the event an offeror who is awarded a contract under this IFB is unwilling or 

unable to remove the quantities referred to it for removal under this item description in 

accordance with the terms and conditions of its contract, the U.S. Government may take 

action to terminate or cancel the contract.

In such cases, the U.S. Government reserves the right to ask another offeror that is 

performing satisfactorily if it is willing to allow the U.S. Government to add the remaining 

quantities (i.e., the difference between the amount removed and the maximum quantity) of the 

cancelled contract onto its contract. The U.S. Government is not required to take this 

action in cases where it cancels a contract or where a contractor cannot remove up to the 

maximum quantities awarded, nor is any contractor required to accept the U.S. Government's 

offer to increase its maximum quantity by accepting amounts transferred from another 

contract the U.S. Government has cancelled.
Invitation for Bid Sale Number 39-6702

Page 42

ARTICLE MM: MINIMUM & MAXIMUM QUANTITIES

A contractor's rejection of an offer from DLA Disposition Services to increase its contract

quantities in the situation described above will not affect its relationship with the U.S.

Government on any contracts it is currently performing.

In order to ensure maximum flexibility to remove material in the maximum quantities awarded

under this item description, the U.S. Government may take the actions described herein

without further competing or otherwise soliciting bids for the item(s) described in this IFB.

However, in the event that the U.S. Government generates property exceeding the total maximum

quantities of this item for all the contracts it has awarded combined, it will issue new

solicitation(s) to order removal of the excess quantities.

ARTICLE PB: DENIED AREAS/EXCEPTIONS/COMMODITY RESTRICTIONS (2012)

(Applicable to This Item)

a. The Bidder understands and agrees that the ultimate destination of the property shall not be

currently Belarus, Burma, China, Cuba, Eritrea, Iran, North Korea, Sudan, Syria, and 

Venezuela, this list is subject to change and is based upon recent notices published by the 

Department of Treasury, Office of Foreign Assets Control (OFAC). Current listings can be 

found at: (CLICK LINK BELOW) Bidder may contact the Sales Contracting Officer to ensure 

property does not go to a prohibited country.

b. EXCEPTIONS: Notwithstanding anything herein to the contrary, this property (DEMIL "A", nonMLI/CCLI items and ferrous and non-ferrous, true scrap) (property which was not downgraded to 

a scrap condition) may be exported to any country and territory except: Cuba, Iran, Sudan, 

and North Korea.

c. COMMODITY RESTRICTIONS: The Bidder understands and agrees that, although not on the Denied

Areas List, the sale of Munitions List and Commerce Control List Items (MLI/CCLI) designated 

as CAT II items, and any property requiring demilitarization or mutilation under U.S. 

supervision shall not be sold for ultimate destination to Belarus, Burma, China, Cuba, 

Eritrea, Iran, North Korea, Sudan, Syria, and Venezuela.

d. The U.S. also has regions and countries that the sanction program applies to individuals and 

organizations. Bidder agrees to ensure that no property shall go to those on the Specially 

Designated Nationals list as listed at: (CLICK LINK BELOW) This applies to subsections a - c 

above. Bidder may contact the Sales Contracting Officer to ensure property does not go to a 

prohibited individual.

http://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx

ARTICLE PC: FAILURE TO PERFORM

Notwithstanding the provisions of Condition F of Part 4, Special Sealed Bid Term Conditions 

of the DLA Disposition Services pamphlet "Sale by Reference", July 2012, entitled "Failure to 

Perform", the Government shall be entitled to retain or collect as liquidated damages a sum 

equal to 20% of the contract price for the quantity estimated to be generated within a 60-day

period.

ARTICLE PD: FAILURE TO REMOVE

In addition to the rights and remedies provided by Condition No. 9 of Part 2, General Sale 

Terms and Conditions of the DLA Disposition Services pamphlet "Sale by Reference", July 2012, 

entitled "Default", if the Purchaser, after notification in accordance with the terms of the 

contract, fails to effect removal of the property being sold herein; the U.S. Government may, 

at its option and without further notice to the Purchaser, dispose of such property as it may 

endanger the public health or safety or constitutes a nuisance. The Purchaser shall be 

responsible for all costs incurred by the U.S. Government for such disposal.
Invitation for Bid Sale Number 39-6702

Page 43

ARTICLE PE: TITLE

As provided in Condition No. 7, Part 2 of DLA Disposition Services pamphlet “Sale by 

Reference, July 2012", title to the property sold hereunder will be vested in the Purchaser, 

as and when, removal is affected. No right, title, or interest in or to any of the property 

offered for sale here under shall be vested in the Purchaser prior to its removal. 

Notwithstanding Condition No. 14, Part 2 of DRMS pamphlet "Sale by Reference, July 2012", the 

Government shall not be responsible for the destruction or withdrawal of the property for use 

by the Government or its authorized designee while the property remains in the possession of 

the Government.

ARTICLE PF: TERMINATION

Notwithstanding the provisions of Condition 6 of Part 4, Sale of Government Property Special

Sealed - Term Conditions (Standard Form 114C-2, Revised 4/2001) of DLA Disposition Services

pamphlet "Sale by Reference", July 2012, this contract may be terminated by either party 

without cost to the Government upon 60 days written notice to the other, to be calculated 

from the date the notice is mailed. The government may or may not require additional removals 

during this time frame.

ARTICLE PI: MUTILATION

Mutilation will be performed on Government premises only. No property is to be removed from 

the work site until authorized by the Sales Contracting Officer or his representative. All 

property that has not been mutilated by the end of the workday will be stored in a secure 

area until mutilation is completed. When available USG assistance will be provided in the 

mutilation of property, however, the purchaser must be willing and able to perform required 

mutilation at no cost to the USG in the case that USG assistance is not available. Title will 

not pass to the Purchaser until mutilation has been completed and approved by the Sales 

Contracting Officer or his authorized representative.

ARTICLE SF: SAFETY

It is the Purchaser’s responsibility to follow all host installation and local country rules

and regulations with regard to safety and Personal Protective Equipment (PPE). Any 

deficiencies as a result of an inspection must be corrected prior to the resumption of work. 

PPE such as safety boots, gloves, safety helmets, and coveralls (and any other PPE as 

determined from an inspection) will be provided by Purchaser and will be worn by all their 

personnel while on DLA Disposition Services premises.

It is the Purchaser’s responsibility to work in a safe manner to avoid any spills or the

release of any fluids. If a spill occurs, it is the sole responsibility of the Purchaser to

clean up, contain such spills, and remove the waste in an environmentally safe manner.

Purchaser is cautioned that vehicles and other items containing fluids and/or liquids should 

be drained. However, the Purchaser must inspect all vehicles one final time prior to cutting. 

In the event the purchaser suspects a vehicle is not drained, the Purchaser will not commence 

the cutting operation on the vehicle at issue and contact the U.S. Government representative

immediately for guidance.

SAFETY PRECAUTIONS IN MUTILATION BY TORCH CUTTING

1. Mutilation by torch cutting is inherently hazardous. High order and low order explosions 

may occur in torch cutting closed chambers such as tanks, accumulators, recoil mechanism 

components, aircraft struts, hollow rods or hollow valve stems, even though the components 

are not under pressure or have had small holes drilled in them.

2. An explosive condition may result from the heat of the torch vaporizing oil, paint or

components inside the component. In addition, gases from the cutting torch may enter the

hollow space, either adding to or creating a highly explosive condition.

3. In torch cutting it must be realized that components under spring pressure may

become dangerous upon sudden release of the spring holding construction.

4. Safety precautions are also necessary where flammable materials or materials such as

sodium and magnesium are involved in the torch cutting operation.
Invitation for Bid Sale Number 39-6702

Page 44

ARTICLE SF: SAFETY

5. Precautions against the hazards of torch cutting should include isolation of the working

area, a technical knowledge of the construction of the component to be torch cut, and 

remote control of the cutting operation, when required.

6. All fuel oil and hydraulic fluid tanks, reservoirs and lines that may be affected by the

heat from torch cutting must be drained, flushed and purged prior to mutilation. A 72 hour

notice is required prior to removal of property.

Purchaser must abide by all host safety rules and regulations. If inspected by host safety

office, it is the Purchaser’s responsibility to correct the deficiencies by the timeframe

specified in the report.
Invitation for Bid Sale Number 39-6702

Page 45

Loading Table

(See DLA Disposition Services pamphlet, "Sale by Reference, July 2012", Part 2, Condition No. 8, 

Standard Form 114C)

Removal Days

The removal period is established on the basis that a written notice of award will be made within 

at least 60-days after Bid Opening Date. If a written notice of award for this item is not made 

within that time an appropriate allowance will be made in the length of time for removal of this 

item. Removals will be scheduled by the SCO or their designated representative, with the 

authorized representative of the awarded company, as required to support daily operations. 

Property must be removed by: As required and scheduled by the SCO or their designated

representative within the term of the contract.

No property will be released to the purchaser or his duly authorized agent, until the SCO has 

received verification or confirmation that the purchaser’s escrow deposit has been received by 

DLA Finance Office.

Loading Legend

I: Government will load.................................

a) Rail b) Truck or Trailer

II: Government will load - Open top conveyance only......

a) Rail b) Truck or Trailer

III: Purchaser must load (no government assistance).......

a) Rail facilities available adjacent to property

b) Rail facilities available on the installation but

remote from property

c) No Rail facilities available

IV: Other loading options

ITEMS LOCATION(s) LOADING LEGEND

1-6 AL UDEID AIRBASE AND 

OTHER LOCATIONS AS 

DESIGNATED BY THE SCO.

IV - Other loading options

LOADING HOURS: 8:00 A.M. TO 3:00 P.M. Local Time.

Removal Notes

ITEMS 1-6:

Dunnage is included in the weight and sale. Purchaser may, at their discretion, remove dunnage

prior to loading. Removing dunnage will be the option of the purchaser and must be accomplished

by the purchaser with no government assistance. Dunnage is to include any container, pallet, or

box that is not the property itself. Purchaser will be given at least one (1) hour to remove 

dunnage at their discretion prior to loading. Any dunnage removed by the purchaser prior to 

loading, must be segregated and neatly placed in a safe area designated by a USG representative.

When available, U.S. Government will perform loading; however, purchaser must have the capability

to load when U.S. Government assistance is not available.

No culling allowed. Removals are expected up to 5 days a week, Sunday thru Thursday. If available 

Al Udeid Airbase, Qatar scales will be used. The USG scale will be calibrated 2 times annually 

and verification of calibration will be provided upon request. In the event the USG weigh bridge 

scale is not available, or not functional, or the truck or trailer is too wide to enter the 

scale, a mutually agreed upon estimated weight will be determined between the purchaser 

(authorized representative) and the U.S. Government.
Invitation for Bid Sale Number 39-6702

Page 46

Sale of Government Property

Item Bid and Award Page

Address your bid to: Bids will be opened at:

DLA Disposition Services

Bid Room, National Sales Office

74Washington Ave. N

Battle Creek, MI 49037-3092

Sale No: 39-6702

DLA Disposition Services -Kaiserslautern

Ludwigshafen St. #31,

Bldg# 2389, Room 12 (Sales Office)

67657 Kaiserslautern, DE

Date: January 4, 2016; 4:00 PM Qatar Standard Time

 8:00 A.M. USA Eastern Standard Time

Bids will be publicly opened on the date and time specified, subject to:

1. TERMS AND CONDITIONS

[x] General Sale Terms and Conditions, SF 114C, Jun. 86 ed.; and Special Sealed Bid Conditions, SF 114C-1, Jan. 1970 ed

[x] Terms/conditions incorporated herein by reference;

[x] Special terms/conditions incorporated into the Invitation for Bid;

2. PAYMENT REQUIREMENTS

[x] Bidder is required to pay for any or all of the items listed on the Item Bid Page(s) at the price bid for each 

item, in accordance with Articles B15.

BID (This section to be completed by the Bidder)

In compliance with the above, the undersigned offers and agrees, if this Bid is accepted within _________ calendar days (60 

calendar days if no period is specified by the Government or the Bidder, but not less than 60 calendar days) to pay for and remove 

the property. The total amount is $_____________________.

THE BIDDER (Check appropriate boxes)

1. has has not, inspected the property on which the bid is submitted.

2a. is is not, an individual or a small business. (See CFR, Title 13, Chapter 1, Part 121, Sec. 121.3-9, for the definition of small business)

2b. 25 employees or less 100 employees or less

Complete the following only if the total amount of the bid(s) exceeds $25,000.

3a. has has not, employed or retained any company or person (other than a full-time, bona fide employee working solely 

for the Bidder) to solicit or secure this contract, and

3b. has has not, paid or agreed to pay any company or person (other than a full-time, bona fide employee working solely 

for the Bidder) any fee, commission, percentage or brokerage fee, contingent upon or resulting from the award of this contract; and 

agrees to furnish information relating to (a) and (b) above as requested by the Contracting officer, (For interpretation of the

representation, including the term “bona fide employee”, see CFR, TITLE 41, SUBPART 101-45.3.)

Name and address of bidder (Street, City, State, and Zip Code)

(type or print) - (MUST be the same as on envelope)

Telephone number:

Bidder identification no. (If applicable) 805_____________

Bidder’s Tax ID or SSN__________________________

Signature of person authorized to sign this bid

Signers name and title (type or print) Date of bid

Acceptance by the Government (This section for Government use only)

Accepted as to item(s) numbered

(For acceptance information see DRMS Form 1427 attached)

United States of America By:

(Contracting Officer)

Date of Acceptance

Total Amount Contract Number(s) Name and Title of Contracting Officer

Standard Form 114

Computer Generated
Invitation for Bid Sale Number 39-6702

Page 47

Sale of Government Property

Item Bid and Award Page

Items are offered for sale in United States currency ONLY. All bids must be in U.S. currency and received before the bid opening 

date and time specified in this sale. Enter your price for each item number in the “Bid Price per Pound” column.

Price per Pound.

Item

Number

Bid Price per 

Pound (USD)

Weighted 

Factor

1 $ 15

2 $ 15

3 $ 15

4 $ 10

5 $ 25

6 $ 20

ALL OR NONE BIDDING

The bidder awarded this contract will be awarded all 6 of the items or none of the items. Bidders must place a bid on each

individual item to be considered for award. Each individual item must have its own unique bid to be considered for award. The

cumulative average will be the bid price considered along with responsiveness, responsibility, and other factors in determining

the award.

Item 1 Unit Bid Price * 15 = A

Item 2 Unit Bid Price * 15 = B

Item 3 Unit Bid Price * 15 = C

Item 4 Unit Bid Price * 10 = D

Item 5 Unit Bid Price * 25 = E

Item 6 Unit Bid Price * 20 = F

A + B + C + D + E + F = X

X / 6 = Cumulative average

The cumulative average will be the bid price considered along with responsiveness, responsibility, and other factors in

determining the award.

Bidder may request facsimile notification of award by checking this block. Your facsimile number is:

Bid number:

(To be filled in by sales office)

Name of bidder and identification number, if applicable

(type or print)

Signature of person authorized to sign this bid Date bid signed:

Standard Form 114A

Computer Generated
Invitation for Bid Sale Number 39-6702

Page 48

PRIVACY ACT NOTICE

In accordance with Privacy Act (5 U.S.C 552a), the following notice is provided: The information requested on this form is collected 

pursuant to section 31001 of the Debt Collection Improvement Act of 1996 (Pub.L. 104-134) for purposes of collecting and reporting 

on any delinquent amounts arising under or relating to any contract awarded to you as a result of this sale. The information collected 

is mandatory. Failure to provide the information prior to contract award will result in rejection of your bid or offer. Routine uses which 

may be made of the collected information are as follows:

1. Disclosure where pertinent in any legal proceeding to which GSA is a party before a court or administrative body.

2. Disclosure to the Department of Justice, U.S. Attorney, or the Department of Treasury, or the Department of Treasury in a 

proceeding when (a) the United States, GSA, a component of GSA, or when arising from his/her employment, an employee 

of GSA, is party to litigation or anticipated litigation or has an interest in such litigation, and (b) GSA determines that the 

disclosure is relevant or necessary in the litigation.

3. Disclosure to a Member of Congress or a congressional staff member in response to any inquiry from that congressional 

office made on behalf of and at the request of the individual about whom the record is maintained.

4. Disclosure to any Federal agency where the debtor is employed or receiving some sort remuneration for the purpose of 

enabling that agency to collect a debt owed the Federal government on GSA’s behalf.

5. In the event a record indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and 

whether arising by general statute or particular program statute or regulation, rule or order issued pursuant thereto, 

disclosure to the appropriate Federal agency and/or state or local agencies charged with the responsibility of investigating 

or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order.

6. Disclosure to a Federal agency in response to a request in connection with hiring or retention, the letting of a contract, or

the issuing a license, grant, or other benefit.

7. Disclosure to a debt collection contractor or to other Federal agencies for the purpose of collecting and reporting on 

delinquent debt.

8. Disclosure for purposes of debt collection, publication or public dissemination regarding the identity of delinquent non-tax 

debtors and the existence of non-tax debts.

9. Disclosure to credit reporting agencies/credit bureaus for the purpose of adding to a credit history file or obtaining a credit 

history file or comparable credit history information for use in the administration of debt collection.

10. Disclosure to the Internal Revenue Service to: (1) obtain mailing addresses to locate a taxpayer to collect a Federal claim 

against the taxpayer; or (2) offset a Federal claim against a taxpayer’s income tax refund.

11. Disclosure to the Internal Revenue Service and applicable state and local governments for tax reporting purposes.

12. Disclosure to banks enrolled in the Treasury Credit Card Network to collect payment or debt when the individual has given 

his/her credit card number for this purpose.

13. Disclosure to Treasury or other Federal agencies with which GSA has entered an agreement for debt collection cross 

servicing operations to satisfy, in whole or in part, debts owed the U.S. Government.

14. Disclosure to Treasury, government corporations, state or local agencies, or other Federal agencies to conduct computer 

matching programs to identify and locate individuals who are receiving Federal salaries or benefit payments in order to 

collect the debts by voluntary repayment or administrative or salary offset.

15. Disclosure to the National Archives and Records Administration for records management inspections.

16. Disclosure for any other use specified by GSA in the system of records entitled “Credit Data on individual Debtors, PPFM7,” as published in the Federal Register periodically by GSA.
Invitation for Bid Sale Number 39-6702

Page 49

Credit Card Information

Please Note

Credit Card authorization must be received before pick up of property will be allowed.

Fraudulent use of credit cards will result in your being recommended for debarment from the DRMS sales program.

If a credit card is to be used as payment, complete the following information and return this sheet with your bid, or 

AFTER AWARD, facsimile this completed page to (001) 269-961-7230.

(Please type or legibly print information)

First Name:________________________ Last Name:________________________

Company Name:

Card Holder Name:

Address:

City:__________________________ State:___________ Zip Code:_________________

Master Card ( ) Visa ( ) Discover ( ) American Express ( )

Credit Card Number:

Expiration Date: Month_________________, Year____________

I (we) authorize the sales contracting officer to obtain payment by credit card for any item(s) I (we) are) awarded 

on this sale.

Contract Number(s):

Authorized Signature:_______________________, Date:_________________

Complete your credit card payment ONLINE at:

https://www.pay.gov/paygov/forms/formInstance.html?agencyFormId=2868948
DLA FORM 1822, JAN 2013 ALL OTHER VERSIONS ARE OBSOLETE Page 1 of 2 PDF (DLA)

IFB/CONTRACT/OFFER/SF123 ORDER NO.

END-USE CERTIFICATE

(STATEMENT REGARDING DISPOSITION AND USE OF PROPERTY)

(Please read Privacy Act Statement on page 2 before completing this form.

If additional space is required, use separate sheets and identify by Block Number.)

TYPE OR PRINT ALL INFORMATION

FOR AGENCY USE ONLY

Form Approved 

OMB No. 0704-0382

Expires Jan 31, 2016

TSC 

CLD

PRIMARY 

PURCHASER

SUB-PURCHASER

1 2 3 4

YES

NO

The public reporting burden for this collection of information is estimated to average 20 minutes per response, including the time for reviewing instructions, searching existing

data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any

other aspect of this collection of information, including suggestions for reducing this burden, to the Department of Defense, Washington Headquarters Services, Executive

Services Directorate, Information Management Division, 4800 Mark Center Drive, East Tower, Suite 02G09, Alexandria, VA 22350-3100 (0704-0382). Respondents should

be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it oes not display a

currently valid OMB control number. RETURN COMPLETED FORM TO THE OFFICE STATED ON THE IFB, SOLICITATION OR PROPOSAL.

INSTRUCTIONS. This form must be fully completed by all applicants for United States Munitions List items (USML)/Commerce Control List Items (CCLI) prior to

acceptance by the U.S. Government and constitutes an integral part of this bid. The information given must be true and correct and will become a part of this contract. Every

block MUST have an entry. If necessary, insert "NONE", "SAME AS BLOCK X " or "NOT APPLICABLE" (do not use "N/A"). If the applicant is acting solely as an Agent, a

DLA Form 1822 must be signed by the Principal. The term Approving Official is used to indicate the person authorized to act for the U.S. Government (Sales Contracting

Officer Plant Clearance Officer or other designated individual). FOR ALL SALES OF PROPERTY APPROVED BY PLANT CLEARANCE OFFICERS UPON THE REMOVAL

OF THE PROPERTY, ALL DOCUMENTATION REQUIRED BY THIS FORM WILL BE FORWARDED TO THE IDENTIFIED TRADE SECURITY CONTROL OFFICE.

The following applies to all property subject of sale using this form: the use, disposition, export, or re-export of this property, is subject to the publications, penalties, and

other provisions of the economic programs administered by the Office of Foreign Assets Control, U.S. Treasury Department, 31 CFR Chapter V.

THIS STATEMENT IS SUBMITTED IN CONNECTION WITH:

SALE EXCHANGE OTHER:

LINE ITEM NUMBER/COMMODITY

NAME (Last, First, Middle) SSN/ALIEN CARD NO./COUNTRY ID

DATE OF BIRTH (MM/DD/YY) PLACE OF BIRTH (City or County, State, Country) TELEPHONE NUMBER (Include Area Code)

MAILING ADDRESS PHYSICAL ADDRESS

SECTION I. GENERAL INFORMATION

APPLICABILITY. This statement applies to the property for which we have submitted our bid/offer pursuant to the above identified invitation.

1. TYPE OF FIRM

SOLEPROPREITORSHIP PARTNERSHIP CORPORATION OTHER (Specify)

2. NATURE OF END-USER'S BUSINESS 3. NATURE OF PRINCIPAL'S BUSINESS 4. FIRM'S ID/FEDERAL TAX NUMBER

5. BUSINESS/CORPORATION HEADQUARTERS 6. BRANCH OFFICE

A. NAME A. NAME

B. ADDRESS (Physical location) B. ADDRESS (Physical location)

7. ALL CORPORATE OFFICERS, PARTNERS AND/OR AGENTS ARE TO PROVIDE, ON SEPARATE SHEETS OF PAPER, THEIR NAMES, ADDRESSES, SSNs,

DATES AND PLACES OF BIRTH. FAILURE TO PROVIDE THIS INFORMATION COULD RESULT IN SIGNIFICANT DELAY OR DENIAL OF THE AWARD. (See attached)

SECTION II. END USE/USER INFORMATION. If this is a negotiated exchange, identify the property being exchanged:

1. PURPOSE. THE PROPERTY REFERRED TO IN ABOVE IFB/OFFER NUMBER WILL BE UTILIZED FOR THE FOLLOWING:

Enter and 'X' in the appropriate item(s) below. In the case of resale, Item 1.F. or 1.G. MUST be marked.

A. Retention for the following specific use

(see note):

B. Resold in the form received for the following use

(see note):

C. The property will not be sold or otherwise

disposed of for use outside of the United States

or to non-U.S. Citizens/Nationals in the United

States.

D. The property may be exported or re-exported in

the form received to the following 

country/countries:

E. Resale after following alteration (description of

final production:

in (Country/Countries):

F. If sold, name, address, and telephone number

of sub-purchaser(s):

and distribution in (Country/Countries):

G. The customers are unknown at this time. If required by the contract/transfer document, I will obtain prior written approval for the resale of any of the property covered

by this contract.

ADDITIONAL INFORMATION: State any other material facts relating to end user and use of the property which may be of value in considering the proposal:

NOTE: Example of specific uses: AIRCRAFT. The bidder/recipient certifies that the aircraft will be used: as a flyable aircraft; as a nonflyable aircraft to be used only for

parts, display, or ground instruction, etc.; for resale as a flyable aircraft.
DLA FORM 1822, JAN 2013 ALL OTHER VERSIONS ARE OBSOLETE Page 2 of 2 PDF (DLA)

SECTION III. UNDERSTANDING AND NOTIFICATIONS

1 . The use, disposition, export and re-export of this property is subject to all applicable U.S. Laws and Regulations, including but not limited to the Arms

Export Control Act (22 USC 2751 et seq.); Export Administration Act of 1979 (50 USC App.2401 et seq.) as continued under Executive Order 

12924; International Traffic in Arms Regulations (22 CFR 120 et seq.); Export Administration Regulations (15 CFR 730 et seq.); Foreign Assets Control

Regulations (31 CFR 500 et seq.) and the Espionage Act (18 USC 793 et seq.); which, among other things, prohibit:

A. The making of false statements and concealment of any material information regarding the use or disposition, export or re-export of the property

and

B. Any use, disposition, export or re-export of the property not permitted by applicable statute and regulation.

2. The submission of false or misleading information and/or concealment of any material facts regarding the use, disposition or export of this property

may constitute a violation of provisions of 18 USC 793/1001, 22 USC 2778/2779, 50 USC App. 2410, and 50 USC App. 1-44. Sanctions for violations

will be in conformity with U.S. laws and regulations (including Federal Acquisition Regulations and DoDD 2030.8) and may include the denial of U.S.

export privileges and of any participation in future U.S. Government contracts.

3. Transfers of USML and CCLI property by purchasers/bidders are subject to the requirements of the appropriate licensing department or agency. In

many cases, an export license or other authorization may be required. With respect to USML, registration of the purchaser's/bidder's business with the

Department of the State may also be required. It is the responsibility of the purchaser/bidder to determine what the applicable requirements may be

and to obtain all necessary authorization or approvals.

4. When USML/CCLI property is transferred, the information in this form regarding the above laws and regulations must be passed to the subsequent

purchaser/receiver. Records of Resale in buyer's possession should be available for Trade Security Controls Office review, if requested.

5. The Invitation For Bid and Sale/Exchange Contract number can be referenced when submitting an application for an export license or other

authorization to the Department of State for USML or Department of Commerce for CCLI.

6. The Government expects the Purchaser/Recipient to cooperate with all authorized Government representatives to verify the existence and condition

of USML/CCLI.

SECTION IV. CERTIFICATION STATEMENT TO BE SIGNED BY BIDDER AT TIME OF RESPONSE TO IFB

1 . I do certify that all information given in this Statement Regarding Disposition and Use of Property is true and correct to the best of my knowledge

and belief and have not knowingly omitted any information which is inconsistent with this statement. I understand this statement will be referred to and

be a part of the contract of sale/exchange with the U.S. Government. I agree to submit a written request for amendment of this statement to the

Approving Official prior to effecting any change of fact or intention from that stated herein or in any prior amendment, whether occurring before or after

the release of the commodities, and not to effect such changes without first receiving written approval of the Approving Official.

2. I acknowledge having been advised that the USML/CCLI property I purchased is controlled by the U.S. Government and in many cases cannot be

transferred (exported, sold or given) to a foreign country, a non-U.S. Citizen/National or a non-Permanent US Resident without a valid State/Commerce

Department export authorization. Should I transfer this property to a foreign country, a non-U.S. Citizen/National or a non-Permanent US Resident, I 

will obtain any required authorization before making such transfers. I will not transfer this property to countries, regimes and nationals targeted under 

the sanctions program administered by the U.S. Treasury Department's Office of Foreign Assets Control.

3. Neither the applicant, corporate officers, directors or partners is:

A. The subject of an indictment for or has been convicted of violating any of the U.S. Criminal statutes enumerated in 22 CFR 120.27 since the

effective date of the Arms

Export Control Act, Public Law 94-329, 90 Stat. 729 (June 30, 1976) ; or

B. Ineligible to contract with, or to receive, a license or other approval from any agency of the U.S. Government.

4. The person signing this DLA Form 1822 is:

a Citizen of the United States of America, or

lawfully admitted to the United States for Permanent Residence and maintains such residence under the Immigration and Nationality Act,

as amended (8 USC 1101 (a), 20, 60 Stat. 163) , or

a Citizen of , and/or

is an official of a foreign government entity in the United States.

A. NAME (Type of Print) B. SIGNATURE* C. DATE SIGNED

PRIVACY ACT STATEMENT

Authority: 10 U.S.C. 133, Under Secretary of Defense for Acquisition, Technology, and Logistics; 22 U.S.C. 2751-2799, Arms Export Control; 50 App. U.S.C. 2401 et seq., Export Administration; E.O.

12738 and E.O. 12981, Export Controls; 22 CFR 122, 15 CFR 762, 41 CFR 101 and 102; DoD Directive 2040.3, End Use Certificates (EUCS); DoD Instruction 2030.08, Implementation of Trade

Security Controls (TSC) for Transfers of DoD U.S. Munitions List (USML) and Commerce Control List (CCL) Personal Property to Parties Outside DoD Control; DoD Instruction 2040.02, International

Transfers of Technology, Articles, and Services; DoD Instruction 4161.2, Management, Control and Disposal of Government Property in the Possession of Contractors; DoD 4160.21-M, Defense

Materiel Disposition Manual; DoD Manual 4160.28, Defense Demilitarization and E.O. 9397 (SSN), as amended.

Purpose: Information is used to determine bidder eligibility to participate in the programs and to ensure that property recipients comply with the terms of the sale regarding end use of the property.

Routine uses: Data may be disclosed to the Department of Transportation to ensure compliance with rules regarding Federal Aviation Administration airworthiness certificates for surplus military

aircraft; to the General Services Administration to determine the presence of debarment proceedings against a bidder; to the Department of State to ensure compliance with the International Traffic in

Arms regulations; to the Department of Commerce to ensure compliance with the Export Administration regulations; and to the Department of Justice for asset identification, location and recovery; and

for immigration and naturalization data verification. Data may also be provided under the DoD “Blanket Routine Uses” published at http://dpclo.defense.gov/privacy/SORNs/blanket_routine_uses.html .

Disclosure: Voluntary; however, failure to provide the requested information may result in ineligibility to receive surplus or foreign personal property.

Rules of use: Rules for collecting, using, retaining, and safeguarding this information are contained in DLA Privacy Act system of records notice S640.45, entitled "End Use Certificates" available at

http://dpclo.defense.gov/privacy/SORNs/component/dla/S640-45.html
INSTRUCTIONS FOR COMPLETING DLA FORM 1822,

END-USE CERTIFICATE

Revision February 28, 2013

DoD Instruction 2030.08, Implementation of Trade Security Controls, Implementation of Trade Security Controls (TSC) for 

Transfers of DoD U.S. Munitions List (USML) and Commerce Control List (CCL) Personal Property to Parties Outside 

DoD Control (May 23, 2006). TSC are applied in the interest of U.S. national security. The DoD Components shall apply 

TSC measures to prevent illegal acquisition or other unauthorized transfers of defense and dual-use technology, goods, 

services and munitions by or to individuals, entities and/or countries whose interests are adverse to the United States and 

to prevent those technologies, goods, services and munitions from being exported directly or indirectly into unauthorized 

areas designated by the Secretary of State, the Secretary of Commerce, or the Director of Foreign Assets Control. DoDI 

2030.08 requires that Trade Security Controls be implemented whenever United States Munitions List (USML) or 

Commerce Control List (CCL) property is transferred. Trade Security Controls are implemented to prevent the illegal 

acquisition or other unauthorized transfers of USML or CCL items to ineligible transferees. These controls include the 

requirement to notify purchasers of export license requirements and the requirement that purchasers complete end-use 

certificates. All individuals wanting to acquire Department of Defense surplus property, identified as USML or CCL items, 

are required to complete the End-Use Certificate (EUC), DLA Form 1822.

It is your responsibility to fully and accurately complete this form. The use of “homemade” EUCs will not be 

accepted because they are not covered under the Paperwork Reduction Act. Due to the critical nature of this document, 

failure to comply with any of these instructions and/or accurately provide the required information will result in 

this EUC being deemed unacceptable, will cause significant delay or denial in obtaining the Trade Security 

Control (TSC) Assessment required to receive USML/CCL property, or the form Returned Without Action (RWA).

As part of the TSC Assessment process, personal identification information is necessary to include any one of the 

following forms of identification: 

• U.S. Government I.D

• U.S. Passport

• Valid Driver’s License

• State Government ID Card

• Lawful Permanent Resident Card

• Visa

• Certificate of Naturalization

NOTE: All forms of identification must be current, valid, and legible.

All entries must be typed or clearly printed. When providing the required information and additional space is needed, the 

use of a separate sheet of paper is acceptable. At the top of each additional sheet of paper you must place your name 

and the IFB/Contract no./Offer No./Standard Form-122/Standard Form-123 Order No. You must also cite the appropriate 

block number(s) and/or letter(s) for each entry and enter “See Attached” in corresponding block.

Every block on the EUC must have an entry.

If the information being requested does not apply to your situation, the only entry which will be acceptable is indicating

“NOT APPLICABLE” (do not use N/A, N/R or draw a line). If you have to repeat information that was previously entered 

in another block, cite the SECTION, block number and/or letter; i.e., “SAME AS SECTION 'X', BLOCK 'X'”. The Approving 

Official (Sales Contracting Officer, Plant Clearance Officer, or other designated individual) will review the EUC for 

completeness and accuracy.

PAGE 1

AT TOP OF PAGE: IFB/CONTRACT/OFFER/SF122/SF123 ORDER NO:

Enter the number (if not pre-printed) of the Invitation For Bid (IFB), contract/offer, proposal number, order

number, etc., that is used to identify the specific sale, property transfer, or exchange.
1. THIS STATEMENT IS SUBMITTED IN CONNECTION WITH: Place an "X" in the block that best identifies the type of 

transaction you are entering into:

• SALE - purchasing property from the Defense Logistics Agency Disposition Services or from their sales 

contractor, the Defense Contract Management Agency (DCMA), or any other DOD Component activity (e.g., DOD 

Exchange Sales).

• EXCHANGE - an agreement with a Military Service Museum transfer to exchange property for agreed upon

property or services.

• OTHER – for those transactions which are not a sales or exchange and where title to property may or may not 

pass from government control.

2. LINE ITEM NUMBER and/or COMMODITY: Enter the line item number for each USML/CCL item you are interested in 

acquiring. For negotiated exchanges, or other types of transactions, enter the name or nomenclature of the property, 

which you will be receiving upon completion of the negotiations or property transfers.

3. NAME (Last, First, Middle): This is the name of the individual who is signing this form. Please print/type your complete 

legal name legibly. Provide last name, complete first name (initials for first name will not be accepted) and middle name (if 

any). If you do not have a middle name, use NMN (No Middle Name). If you have an initial instead of a middle name, you 

need to indicate this e.g., Jones, James M. (Initial only). Include if you are a Sr., Jr., II, III, etc. Include any other names 

ever used (e.g., maiden name, nicknames, acronyms, aliases, doing business as (DBA) and/or also known as (AKA)” 

name(s).) If an individual is the bidder, that individual’s name must be provided in this block. If the bid is for a business, 

the individual authorized to sign this EUC for the business must provide his/her name in this block.

4. SOCIAL SECURITY NUMBER (SSN)/ALIEN CARD NO./COUNTRY ID:

• If the bid is by an individual, that individual’s SSN must be provided in this block.

• If the bid is for a business, the individual signing this EUC for the business must provide their SSN in this block.

• If the bid is in the name of a Permanent Resident, enter your Alien Identification Number.

• If the bid is in the name of a Non-U.S. Citizen/National, non-Permanent Resident, enter your Country Identification 

Number

5. DATE OF BIRTH (DoB): Enter DoB as Month/Day/Year (MM/DD/YY).

• If the bid is by an individual, that individual’s Date of Birth must be provided in this block.

• If the bid is for a business, the individual signing this EUC on behalf of the business must provide their Date of

Birth in this block.

6. PLACE OF BIRTH (City or County, State, Country): City/County name must be spelled out. Only the two-letter or 

standard abbreviation for the State or Country is acceptable.

• If the bid is by an individual, that individual’s Place of Birth must be provided in this block.

• If the bid is for a business, the individual signing this EUC on behalf of the business must provide their Place of

Birth in this block.

7. TELEPHONE NUMBER: (Include Area Code).

• If the bid is by an individual, that individual’s telephone number (including Area Code) must be provided in this 

block.

• If the bid is for a business, the individual signing this EUC for the business must provide their daytime telephone 

number (including Area Code) in this block.

8. MAILING ADDRESS: Mailing address can be any of the following:

• P.O.Box

• Mail Service
• Business physical mailing address

• EUC Signer mailing or physical personal address

**Wherever you receive USPS mail is acceptable and must be verifiable. Enter complete mailing address. Street 

and City names must be spelled out; abbreviations are unacceptable. Post Office Box is acceptable. The twoletter or standard abbreviation for the State or Country “IS” acceptable.

• If the bid is by an individual, that individual’s physical personal mailing address must be provided in this block.

• If the bid is for a business, the individual signing the EUC for the business must provide their personal mailing 

address in this block.

9. PHYSICAL ADDRESS: Enter complete personal home address of the signer of the EUC. This address must be 

valid and verifiable. Street and City names must be spelled out; abbreviations are unacceptable. The two-letter or 

standard abbreviation for the State or Country is acceptable. Entering a Post Office Box, mail service (Mailboxes; UPS 

Store mailbox; etc.) is “NOT” acceptable.

• If the bid is by an individual, that individual’s physical address (Street, City, State, Zip) must be provided in this 

block. If the physical address is the same as mailing address (not a Post Office Box), enter “Same as MAILING 

ADDRESS”.

• If the bid is for a business, the individual signing this EUC for the business must provide their personal physical 

address (Street, City, State, Zip) in this block. If the physical address is the same as mailing address (not a 

Post Office Box), enter “Same as MAILING ADDRESS”.

SECTION I. GENERAL INFORMATION

10. BLOCK 1. TYPE OF FIRM:

• If the bid is by an individual, enter “Not Applicable”.

• If the bid is for a business, check the box that most closely describes the organization:

o “Sole Proprietorship” - solitary owner/independent control

o “Partnership” - two or more persons contractually associated as joint principals in a business with joint 

rights and responsibilities.

o “Corporation” - an association or group of individuals united in trade or similar interests that has filed 

Articles of Incorporation.

o “Other” - (Specify affiliation with official bidder.)

 - Principal (Person having controlling authority)

 - Agent (Person acting for or in place of another by authority from him).

• If the "Type of Firm" is a corporation, provide the state in which the Articles of Incorporation were filed. The twoletter standard abbreviation for the state or country is acceptable.

11. BLOCK 2. NATURE OF END-USER’S BUSINESS:

This should best describe the type business/interest of the ultimate end-user. If unknown, state

“Unknown”.

12. BLOCK 3 - NATURE OF PRINCIPAL’S BUSINESS

This should best describe the type business/interest of the bidder for these items.

13. BLOCK 4 - FIRM’S ID/FEDERAL TAX NUMBER:

If the bid is by an individual, enter “Not Applicable”.

If the bid is in a company name and that company does not have a Federal Tax Number but is using some other form of 

tax identifying number (e.g., a personal SSN) please provide that number and specify who it is registered to (e.g., SSN is 

for “John Doe”) in block 4.
BLOCK 5 – BUSINESS/CORPORATION HEADQUARTERS

14. BLOCK 5A - NAME:

If bid is by an individual, enter “Not Applicable”.

If the bid is in a company name, the individual signing this EUC for the company must provide the company headquarters 

name in this block (include aliases/acronyms/trade styles).

15. BLOCK 5B - ADDRESS: Physical location of the Business. Street and City names must be spelled out; abbreviations 

are unacceptable.

• Only two-letter (or standard) abbreviation for State or Country is acceptable.

• If the bid is by an individual, enter “Not Applicable”.

• If the bid is in a company name, the individual signing this EUC for the company must provide the complete 

address of company headquarters. (Post Office Box is unacceptable). Provide business daytime phone number 

in this block.

**DO NOT ENTER: P.O. Box, Mail Service, or anything other than the PHYSICAL LOCATION of the Business. The 

EUC will be returned without action if this is not completed correctly.

BLOCK 6 - BRANCH OFFICE:

16. BLOCK 6A - NAME:

• If the bid is by an individual, enter “Not Applicable”.

• If the bid is in a company name, the individual signing this EUC for the company must provide all company branch 

name(s) in this block (include aliases/acronyms/trade styles). Provide business daytime phone number in this 

block.

• If the official company branch and headquarters’ names are the same, enter “Same as Block 5A”.

• If the bid is in a company’s name and there is no branch office for this company, enter “Not Applicable”.

17. BLOCK 6B - ADDRESS: Physical location of the Branch. Street and City names must be spelled out; abbreviations 

are unacceptable. Only two-letter or standard abbreviation for State or Country is acceptable.

• If the bid is by an individual and there are no branch offices, enter “Not Applicable”.

• If the bid is in a company name, the individual signing this EUC for the company must provide the complete 

physical address (Street, City, State, Zip Code) of all company branch office(s). (Post Office Box is 

unacceptable).

• If company’s branch and headquarters offices use the same address, enter “Same as Block 5B”

• If there are no branch offices, enter “Not Applicable”.

**DO NOT ENTER: P.O. Box, Mail Service, or anything other than the PHYSICAL LOCATION of the Branch. The 

EUC will be returned without action if this is not completed correctly.

18. BLOCK 7 - ON SEPARATE SHEET(S) OF PAPER, ATTACH THE NAMES, ADDRESSES, SSNs, DATES AND 

PLACES OF BIRTH OF CORPORATE OFFICERS, PARTNERS AND/OR AGENTS.

Officer(s) that have control of where the physical location of the property will be located. In other words, we don't need the 

CEO of the company. Identify the President, VP, Secretary, Treasure are the ONLY officers at the location that are 

required. If there are no officers, the Owner or other individuals affiliated with the Business should be listed. 

You MUST provide: 

• Full Legal Name, 

• DOB, 

• SSN, 

• Birth State/Country, 
• Current Home physical address. 

**If the Officers are Foreign Born, they MUST provide PROOF OF CITIZENSHIP as part of the EUC package. 

Note: Photo IDs/Drivers license of the Officers, Partners and Agents are not required. 

Failure to comply will cause your EUC to be placed on hold or to be returned without action. In order to preclude

delays in processing, it is essential that complete disclosure of all company officials be fully identified. If the bid is by an 

individual, enter “Not Applicable”.

• If the bid is submitted by a sole proprietorship, enter “Not Applicable”.

• If the bid is for a company, the required information for each of the officers, partners and/or agents must be 

submitted on separate sheet(s) of paper and attached to the corresponding EUC. The submitter has the option of 

(1) providing this information individually on separate sheets for each person identified or (2) submitting the 

information for all persons identified on a single sheet.

SECTION II. END-USERS/USER INFORMATION

If this is a negotiated exchange, identify the item(s) you will be providing the government in this exchange on the space 

provided on the form. If not a negotiated exchange, enter “Not Applicable”.

BLOCK 1 - PURPOSE. THE PROPERTY REFERRED TO IN ABOVE IFB/OFFER NUMBER WILL BE UTILIZED FOR 

THE FOLLOWING: This information pertains to the intended disposition by the official bidder completing the EUC form.

• Enter an “X” in the appropriate item(s) below. All Blocks require an entry.

• In the case of resale, item 1F or 1G must be marked in addition to any other item.

19. BLOCK 1A. RETENTION FOR THE FOLLOWING SPECIFIC USE (see note at bottom of page 1 of this form)

• If property is being retained for official bidder’s own use, explain intended use.

• If statement in Block 1A does not apply, enter “Not Applicable” and go to Block 1B.

20. BLOCK 1B. Resold in form received for the following use (see note at bottom of page 1 of the form).

• If property is being resold by the bidder, give specific information about resale customer’s intended use.

• If statement in Block 1B does not apply, enter “Not Applicable” and go to Block 1C.

21. BLOCK 1C. The property will not be sold or otherwise disposed of for use outside of the U.S. or sold to nonU.S. Citizens/Nationals in the United States.

• If the official bidder will not sell/dispose of property outside of the U.S. or to non-U.S. persons in the U.S., check 

this box.

• If statement in Block 1C does not apply, enter “Not Applicable” and go to Block 1D.

22. BLOCK 1D. The property may be exported/re-exported in the form received to the following country/countries:

• If the bidder is going to export/re-export the property, check this box if applicable, and list the country(ies).

• If this EUC is for a U.S. Munitions List or Commerce Control List Item being resold or exported, attach a copy of 

your current Department of State or Commerce Registration Form or license approvals for the intended export. If 

No License is Required (NLR) for export, please provide a copy of NLR determination from the Department of 

Commerce.

• If statement is Block 1.D. does not apply, enter “Not Applicable” and go to Block 1E.

23. BLOCK 1E. Resale after following alteration (description of final production):
• Describe the altered product;

in (Country/Countries): List all countries where this product will be sold. (If necessary use a separate sheet of 

paper to list countries. Identify this as “BLOCK 1E” on the sheet of paper).

and distribution in (Country/Countries) List all countries where this product will be distributed. (If necessary 

use a separate sheet to list countries. Identify this as SECTION II, “BLOCK 1E” on the sheet of paper).

Note: If this EUC is for a U.S. Munitions List or Commerce Control List Item being resold or exported, attach a 

copy of your current Department of State or Commerce Registration Form or license approvals obtained for the 

intended export. If No License is Required (NLR) for export, please provide a copy of NLR determination from the 

Department of Commerce.

If this statement does not apply to you, enter “Not Applicable” and go to Block 1G.

24 BLOCK 1F. If property is to be sold, provide the name, address, and telephone number of sub-purchaser(s):

• Provide the full name, physical address and telephone number of the individual/company that purchased the 

item(s).

• If this block does not apply to you, enter “Not Applicable”.

25. BLOCK 1G. The customers are unknown at this time. If required by the contract/offer/transfer, I will obtain prior written 

approval for the resale of any of the property covered by this contract.

• If this block does not apply to you, enter “Not Applicable”.

26. ADDITIONAL INFORMATION: State any other material facts relating to end user and use of the property that may be 

of value in considering the proposal:

• If this block does not apply to you, enter “Not Applicable”.

PAGE 2

SECTION III - UNDERSTANDING AND NOTIFICATION

Please read carefully. This section cites various laws and regulations you must comply with in the use,

disposition and export of property.

SECTION IV - CERTIFICATION STATEMENT TO BE SIGNED BY BIDDER AT TIME OF RESPONSE TO IFB.

This section is self-explanatory. By signing and dating this form, you are certifying that all the information you are 

providing is true and correct and you understand and agree to all the provisions in this end use certificate. This form will 

become part of the contract.

26. PARAGRAPH 4. The person signing this DLA Form 1822 is:

• Check the block that applies to you and fill out any applicable portion.

28. BLOCK A - NAME (Type or Print)

• Be sure your name is legible and use the following format: First, Middle, Last.

** MUST be signers full LEGAL name as stated on page 1 of EUC.

29. BLOCK B – SIGNATURE. Be sure to sign this form. Signatures on EUC must be legible.
• If signer of EUC is an Officer, Director, Partner, Principal, Agent, etc., for official bidder, provide title/authority.

30. BLOCK C - DATE SIGNED. Be sure you date this form
DEFENSE LOGISTICS AGENCY

DLA DISPOSITION SERVICES QATAR

Bldg 8217, Al Udeid AB, Qatar

APO AE 09309

17 November 2015 

MEMORANDUM FOR DLA DISPOSITION SERVICES J-311

FROM: DLA Disposition Services Qatar 

SUBJECT: On-site Surveillance plan for Demilitarization and Mutilation required 

property located at DLA Disposition Services Qatar/Al Udeid Airbase/Camp As

Sayliyah. 

1. References:

a. Sales Listing: 39-670

b. Manual: DoD 4160.28-M, Volumes 1 through 3.

c. Applicable DOT/ADR regulations with Security Controls.

d. DoD I 6055.1, DOD Safety and Occupational Health Program, Enclosure 1-8.

e. Applicable OSHA Regulations and Host Installation requirements

f. DoD Instruction 2030.8, Trade Security Controls on DoD Excess and Surplus

2. Description: Consisting of Metallic and Non-Metallic scrap with demilitarization and/or

mutilation performed by the purchaser ranging from 112,000 lbs to 25,000,000 lbs of property. 

3. Property Location: DLA Disposition Services Qatar facility, on the Al Udeid Airbase

or Camp As Sayliyah facilities. 

4. Demilitarization Codes: B, C, D, E, F, Q verified as correct.

5. Demilitarization/Mutilation Statement: Demilitarization/mutilation as a condition of

sale is the most economical method. It is cost prohibitive to ship items to Centralized DEMIL 

Division. Demilitarization/mutilation will be accomplished on Government premises. DLA 

Disposition Services Qatar does not have the resources or space to accomplish the required

Demilitarization/mutilation actions. 

6. Method and Degree of Demilitarization:

Reference (a): DoD 4160.28-M, Volumes 1 through 3. Each item will be assigned specific 

demilitarization/mutilation requirements per reference (a). 

a. Demilitarization/mutilation on Government premises.
b. Purchaser will complete the demilitarization/mutilation with a 

certifier/verifier present. 

c. Purchaser must completely destroy material that will result in destruction of the item 

to prevent reuse, recognition or reconstruction of the item to the satisfaction of the government 

appointed verifier. Automated size reduction prior to shredding is allowed. The process must 

be able to pulverize cast iron, cast aluminum and magnesium. This process will be used for the 

majority of the property stream. 

d. Any items that cannot be processed as above, due to size or metal thickness, may be 

processed by torch or shear with certifier and verifier concurrence. 

e. No parts removal. Harvesting of parts is forbidden. 

f. The use of precision torch fixtures, precision cutting saws or precision tools of 

any kind to minimize demilitarization/mutilation is forbidden. 

g. All military marking and data plates are to be completely shredded and destroyed. 

7. Equipment Required: Purchaser will supply all equipment required to perform the 

demilitarization/mutilation of all material. Equipment may include a mobile and/or stationary 

shear, scrap knuckle boom, shredder, oxy/acetylene torch cutting, plasma cutter and Personal 

Protective Equipment. 

8. Security Requirements: Disposition Services authorized personnel will escort and 

observe purchaser’s personnel during the demilitarization/mutilation process. Purchaser is 

responsible for safe operations to include the use of appropriate personal protective 

equipment as required. Purchaser will perform periodic checks vehicles and equipment used 

to remove, load and unload property and assumes any operational risk assessments required 

to perform processing. Disposition Services reserves the right to cease operations due to 

safety concerns of purchaser’s personnel or property. Disposition Services will not be held 

liable for costs incurred due to delays in operations that result from actions taken to ensure 

safe operation of purchasers personnel and equipment. 

9. Removal and Processing Timeframe, removal of material must be accomplished Sunday 

thru Thursday from 0700 – 1500, excluding holidays and/or in accordance with the terms and 

conditions of the sales contract. 

10. Certified government scale is available. In the event it is not, a certified commercial 

truck scale may be used. Weight tickets are required to be included with DLA Form 1367. 

11. Demilitarization Timeframe: 

 a. Removal will be accomplished in accordance with Government requirements. 

 b. Removal, demilitarization and/or mutilation of material must be accomplished 

Sunday thru Thursday from 0700 – 1500, excluding holidays and/or in accordance with the 

terms and conditions of the sales contract. Any property that cannot be demilitarized the same 

day as removal will be secured on Government premises. 
12. Purchaser is responsible for any clean up and removal of any and all 

environmental spills that may arise from the downsizing and or removal process. 

13. Purchaser is responsible for obtaining and providing all required 

permits to accomplish demilitarization and transportation. 

14. Supervisor is responsible for ensuring that employees performing surveillance 

have been briefed on the applicable safety procedures as outlined in DoD I 6055.1, DoD 

Safety and Occupational Health Program, Enclosure 1-8. 

15. Government personnel or Government contract personnel will perform as 

DEMIL/Mutilation certifier and government personnel only will perform as Verifier with 

written appointment in accordance with accordance with DoD 4160.28-21M. 

16. Surveillance Plan: 

 a. DEMIL Coordinators and applicable SCOs are responsible for the terms and conditions of the sale, 

including informing the buyer of their responsibilities. 

a. Government Representative will ensure that proper loading and weighing 

methods are used and vehicles. 

e. Certifier/Verifier will survey 100% of material being demilitarized/mutilated and 

ensure that the material is being properly demilitarized/mutilated. Any residues of material not 

fully destroyed will require further processing until proper destruction is accomplished. 

f. Verifier/Certifier will examine demilitarized/mutilated residue. Certifier and Verifier 

will determine if residue has been completely destroyed. After material has been inspected to 

ensure proper demilitarization/mutilated, the certifier and verifier will complete and sign the 

demilitarization certification. 

g. Title to property will not pass to the purchaser until 

demilitarization/mutilation has been completed and the SCO has received an 

approved demilitarization/mutilation certificate. 

RODGERS.VICKIE 

Digitally signed by

RODGERS.VICKIE.LEE.1230408099 

DN: c=US, o=U.S. Government, ou=DoD,

ou=PKI, ou=DLA,

cn=RODGERS.VICKIE.LEE.1230408099

Date: 2015.11.17 11:54:03 -05'00' 

Vickie Rodgers 

Deputy Director 

DSD Central 

.LEE.1230408099