DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST

DLA C&T Modernization Efforts 

with DLA MUST Program

TexSpecs & 

SRP Tool

Brief for Joint Advanced Planning Brief to 

Industry (JAPBI)

November 29, 2018
WARFIGHTER FIRST

DLA MUST Program

• DLA Military Unique Sustainment Technology 

(MUST) Program

– DLA Logistics R&D Office Program for the Clothing 

and Textile Supply Chain

– Research Projects Focused on:

• Product Description/Specification Management and 

Interim Changes

• Supply Request Package Visibility and Traceability

• 3D CAD Technologies

• Sizing and Fit Improvement

• Shade Instrumentation Technology

• Supplier Lot Testing Submittal

3
WARFIGHTER FIRST 70

The SRP provides 

documentation for all product, 

engineering, logistics, and 

supply information required to 

support Procurement and 

contracting, item manufacturing, 

and DLA item management. 

What is a Supply Request 

Package (SRP)?

• The transition of new C&T items into the DLA supply system 

requires a Supply Request Package.

• The SRP process allows for a planned and coordinated transition 

to ensure optimal economic use of all existing stocks of affected 

items.
WARFIGHTER FIRST 71

SRP Project Vision

• Re-engineer coordination and communication 

processes for C&T individual item and equipment 

supply request requirements

– Enable joint visibility over the SRP process

– Provide SRP process traceability 

– Facilitate coordination activities

Whose action is next?

Why isn’t it approved?

Where are 

the current 

documents?

Are we 

ready 

to submit?
WARFIGHTER FIRST

Joint SRP Process – C&T and Services

1. Service

Develops 

TDP

2. Service 

Develops 

Log/Supply 

Reqs

3. Service 

Submits 

Complete 

SRP to C&T

4. C&T 

Reviews SRP

5. C&T 

Makes 

Acceptance 

Decision

Current SRP Tool Scope

NEW ITEM 

INTRODUCTION

Supply Request 

Package Tool

Current Field Testing 

Focus

Next Focus in 

Field Testing

25
WARFIGHTER FIRST

SRP Process Visibility and Traceability

Monitor SRP Lifecycles - Automated Status Changes

Track SRP Progress – Real-Time Milestone Updates

22

Visibility of SRP STATUS

Visibility of SRP PROGRESS
WARFIGHTER FIRST

Process Improvements

• Real-time status updates and process 

tracking

• Reduce time for item transition from Services to 

C&T

• Increase complete, current and coordinated 

technical and supply data submitted to C&T

• Opportunity to build in earlier visibility and 

coordination between Service and DLA

24
WARFIGHTER FIRST

Identify SRP process flow 

& initial functional 

requirements

SRP Project Timeline

2014 2015 2016 2017 2018 2019 2020

All Services SRP Tool validation 

C&T input to R&D project data call

Transition

Demonstrate initial 

functionality and gaps 

Finalized FRD & 

working prototype

Complete Planned

C&T & Army parallel 

validation to refine FRD 

Transition

PBR20 proposal 

for transition

Initial Task Award

Pre-Contract

Initial FRD into J6 template 

C&T reporting 

analysis and link to 

digital tech data

Roadmapping Develop & Test Validation & Support

23
WARFIGHTER FIRST

Next Steps

• Services start submitting SRPs via 

MUST SRP Tool

• Extend SRP Tool’s process visibility and 

traceability through material planning 

milestones to effective date of supply

• Develop final functional requirements 

document based on validated prototype

34
WARFIGHTER FIRST

TexSpecs

TexSpecs creates interoperable structured digital 

models of Purchase Descriptions, Interim Changes, 

and other specification-based technical documents, 

which reduces the cost, time and errors associated 

with PDF based tech data management

TexSpecs is funded under the DLA Military 

Unique Sustainment Technology (MUST) 

Research and Development Program.

Contract SP4701-14-D-7006 
WARFIGHTER FIRST 78

TexSpecs Motivation

• The need to tailor standard items for specific 

program or contract requirement frequently results in 

a list of Interim Changes that:

– Are not integrated into the PD or specification.

– Proliferate over time.

– Are difficult for Government and Industry to manage, 

reuse, verify.

 This results in increased lead time, cost and risk.

 TexSpecs is a new, model-based approach for 

managing, using and analyzing purchase 

descriptions and their changes
WARFIGHTER FIRST 79

Significance of PDs in C&T Operations

Type Count of PGC Sum of Annual Demand Value

CID 259 $73,853,477

PD 1041 $1,063,967,343

Spec 2730 $120,271,640

Unkown/Other 817 $43,797,476

Grand Total 4847 $1,301,889,936

• Over $1.3 B in C&T Demand 

Value from PDs and 

Specifications

• PDs are the largest share, they 

are often older documents 

with many interim changes.

• PDs do not follow MIL-STD961E and are difficult to 

manage.

• TexSpecs uses Artificial 

Intelligence to make it easier 

to manage these documents 

and their changes.

C&T Annual Demand Value Analysis
WARFIGHTER FIRST

Tech Data is a Web of Concepts Distributed across a 

network of documents from different authors

! TOTAL: ACU, nearly 200 references to 98 documents & 

5053 pages from 13 Document sources

First you need 4 Tech

Data Packages

78

pages

Then you need 

13 MIL Specs

558

pages

Then 23 Government 

Specs

3492

pages

Identifying requirements and managing change across 

this network is very difficult.
WARFIGHTER FIRST 81

TexSpecs Key Features

1. Easy Web based views of PDs and their 

Interim Changes in line – the change is right 

where it is supposed to be.

2. Automated MIL-STD-961E compliance 

checking alerts users to problems in formats 

and references to cancelled items.

3. Direct linking to sections within a PD and to 

Government and Industry Specifications and 

Standards.

4. Red-line view of changes to the PD and the 

documents it references. 

5. MS Word interoperability makes it easy for the 

Product Specialist to maintain PDs and Ics.
WARFIGHTER FIRST

Estimated

65%

Savings

TOTAL ENGINEERING COST TO CREATE AND 

MANAGE TECHNICAL DOCS WITH

TexSpecs

TexSpecs Value Proposition

TexSpecs reduces the 

cost of creating and 

using technical 

documents for DLA, 

its customers and 

suppliers

Cost of Navigation

Cost of Derivative 

Creation

Cost of Change 

Management

Cost of Navigation 

Between Documents

Cost of 

Requirements 

Management

Cost of Interim 

Change Management

Product Lead Time

Quality costs from 

out of date stds
WARFIGHTER FIRST 83

TexSpecs by the Numbers

• As of 1-NOV-2018, TexSpecs includes 

112 Purchase Descriptions for a wide 

variety of C&T items.

• In addition, there are 219 related Federal 

and Military Specs, Standards, and 

Commercial Item Descriptions

• TexSpecs users also have access to 

over 12,000 ASTM standards, and to a 

complete library of AATCC Test Methods 

and Evaluation Procedures
WARFIGHTER FIRST 84

TexSpecs, What’s Next

• 219 updated Federal and Military 

Specifications will be available to Military 

CAC users in ASSIST.

• Improved tools for integrating Interim 

Changes in PDs.

• Improved MIL-STD-961E compliance 

checking.

• Tighter integration with the ASSIST 

document management workflow for 

Specs and PDs
WARFIGHTER FIRST 85

Conclusion

• TexSpecs helps DLA manage Purchase 

Descriptions and Interim Changes

• It improves technical data quality and 

helps ensure MIL-STD-961 E 

compliance.

• It provides robust interoperability with 

DOD ASSIST and industry standards.

• Available to Government users through 

the MUST Portal.
WARFIGHTER FIRST 86

Questions

?
WARFIGHTER FIRST