Hard copies of this document may not be the current version. Refer to the “I Am The Key”

to verify the current version.

1

CONTRACTOR SAFETY PROGRAM

Sep 2022

PURPOSE 

All contractors and subcontractors working at the DLA-SM Depots must follow Depot safety and health 

rules and procedures applicable to their activities while on site. This Contractor Safety program was 

developed to ensure that onsite contracted employees are provided equally effective and safe protection 

from workplace injuries and illnesses.

RESPONSIBILITIES

Depot contractors are onsite to provide operational support services and utilities maintenance to DLASM.

The onsite Depot Contractors are responsible for developing and maintaining their own safety and health 

management system for their onsite employees. As well, their onsite employees must follow the safety 

and health rules of their host DLA-SM Depot facility.

The Contracting Officer’s Representative (COR) for each Depot onsite contracting employee staff is a 

formally COR-trained and designated DLA-SM employee. The COR is responsible for relaying DLASM tasking instruction and environmental, safety, and occupational health (ESOH) information to the 

contractor’s onsite employees.

COMMUNICATING SAFETY AND HEALTH INFORMATION TO CONTRACTORS

It is the goal of the management of each DLA-SM Depot to provide the onsite contracted employees 

with the safety and health protections equal to that provided to the DLA-SM employees. The COR 

provides the onsite contractors’ employees with the proper instructions for the daily tasks they will be 

performing, along with all DLA-SM safety and health requirements. Any safety/health hazard or other 

safety/health-related information needing to be addressed, is discussed through conversation between the 

contracted employees and their COR. Contracted employees performing work at the DLA-SM Depots 

are required to comply with all the requirements of the site’s ESOHMS (Environmental, Safety, and 

Occupational Health Management System) programs as presented through their designated COR.

The COR provides the onsite contracted employees with the information from the Depot Orientation 

Program document to ensure familiarity with initial ESOH and important safety/medical contact 

information.

SELECTION PROCESS FOR CONTRACTORS

During the selection process for contractors, the following language is included within the contract’s

performance work statement: “The Contractor shall comply with all the requirements of DLA Strategic 

Material’s Environmental, Safety, and Occupational Health Management System (ESOHMS).”

For familiarity of each Depot’s facility and its safety-related information, each specific Depot location 

has established its own orientation guide. For the contractor selection process, the following language is 

also included: “The Contractor shall require all employees and Sub-Contractor employees under their 
Hard copies of this document may not be the current version. Refer to the “I Am The Key”

to verify the current version.

2

control who work onsite to read the ‘Depot ESOHMS Orientation Guide for Contractors’. Employees

shall sign and date the guide to document their understanding of the guide’s contents. The Contractor 

shall provide copies of all signed ‘Depot ESOHMS Orientation Guide for Contractors’ to the COR. All 

employees shall comply with the requirements of this guide. The Contractor shall determine the need for 

and supply all personal protective equipment required by their employees to perform the services of this 

PWS. At a minimum, the Contractor shall require their employees to wear steel toed safety shoes, eye,

and hand protection.”

PROCEDURES FOR IDENTIFICATION, CORRECTION, AND TRACKING OF UNCONTROLLED 

HAZARDS IN CONTRACTOR WORK AREAS

Any uncontrolled workplace hazard encountered by an onsite contracted employee within his/her work 

area is identified and relayed to their designated COR. The hazard is then corrected and tracked in the 

same manner as all other workplace hazards identified within the DLA-SM employee work area. The 

DLA-SM ESOH personnel and/or the Depot Manager/Safety Manager manage the hazard(s) and 

communication is properly passed down to the contracted employees through their designated COR.

The COR continually monitors the activities of the onsite contracted employees for any safety-related 

actions and has the authority for the removal of any contracted employee who has committed a 

workplace safety or health violation. This information and any other workplace-related contracted 

employee safety or health incident is forwarded to the DLA-SM Safety Manager and the Depot Manager 

for OSHA reporting purposes. 

SAFETY AND HEALTH RULES TRAINING

The COR trains the onsite contracted employees on hazards they may encounter while on the worksite; 

how to recognize hazardous conditions and the signs and symptoms of workplace-related illnesses and 

injuries; implementing hazard controls, including safe work procedures; emergency procedures; and 

whistleblower rights and anti-retaliation protections.

VPP TRAINING

Onsite contracted employees are made aware of the OSHA (Occupational Safety and Health 

Administration) Voluntary Protection Program (VPP) program through their designated COR, and they 

support the site’s participation in the VPP program. 

RECORDKEEPING (COMPANY AND CONTRACTOR REQUIREMENTS)

The designated COR maintains contractor personnel attendance records and contractor contact 

information.

A record of any onsite contracted employee affected by work-related injuries or illnesses is maintained 

by the COR and provided to the DLA-SM Safety Manager for compliance reporting as required.

REFERENCES

OSHA Instruction Voluntary Protection Programs Policies and Procedures Manual, CSP 03-01-005 (30 

Jan 2020)