1

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

[General Information.

This document provides the text and prescribing policy for Defense Logistics 

Acquisition Directive (DLAD) procurement notes referenced in DLA solicitations and 

awards. This document will be updated to reflect changes in law, regulation, and 

acquisition policies and procedures. Changes from the preceding revision will be 

indicated by yellow highlighting, with deletions are shown using strikethrough and 

additions shown using bold font style and brackets. The procurement note numbers 

are issued sequentially as they are issued. The first position of each procurement note 

identifies the applicable section of the Uniform Contract Format (UCF) (see FAR 

15.204-1).]

[DLAD) Procurement Notes]

C01 Prescription: 11.391(a) Solicitations and contracts shall include procurement note C01

when procuring part numbered items.

C01 Superseded Part Numbered Items (SEP 2016)

If an item part number is superseded during the term of this contract, the contractor shall advise

the contracting officer immediately upon determination. The notice shall include complete

information on the superseding item form, fit, function, configuration, application, or physical

nature. The contracting officer will determine whether the item is acceptable to the Government,

advise the contractor within seven days, and modify the contract accordingly.

*****

C02 Prescription: 11.9001(a) All solicitations and contracts shall include procurement note

C02.

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources,

and Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the

unavailability of obsolete materials or components. The contractor may recommend a solution to

include the impact on the contract price and delivery. The contractor shall not initiate any item

redesign or incur any additional costs without the express, written authorization of the

contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is

contemplated, the contractor is required to notify the contracting officer and publish the

discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible;

and to provide immediate advance notice of production phase-out to DLA DMSMS at

dscc.dmsms@dla.mil.

*****

C03 Prescription: 4.703(a) Contracting officers shall include procurement note C03 in

solicitations and awards.

*****

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is

confirming it currently has, or will obtain before delivery, and shall retain documented evidence

(supply chain traceability documentation), as described in paragraph (2) of this procurement

note, demonstrating the item is from the approved manufacturer and conforms to the technical

requirements.
2

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic

item description, part number and/or national stock number, manufacturing source,

manufacturing source’s Commercial and Government Entity (CAGE) code, and clear

identification of the name and location of all supply chain intermediaries between the

manufacturer to the contractor to item(s) acceptance by the Government. The documentation

should also include, if available, the manufacturer's batch identification for the item(s), such as

date codes, lot codes, or serial numbers.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the

Counterfeit Detection and Avoidance Program (CDAP) website

(http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-AvoidanceProgram/). The contractor shall immediately make documentation available to the contracting 

officer upon request. The contracting officer determines the acceptability and sufficiency of

documentation. The contractor shall retain supply chain traceability documentation for six years

after final payment under this contract for audit and other valid government purposes. If the

contractor fails to retain or provide the documentation, or the contracting officer finds the

documentation to be unacceptable, the contracting officer may take corrective action, including,

but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

*****

C04 Prescription: 11.390(a) Solicitations shall include procurement note C04 unless there is a

documented restriction for unused former Government surplus property material. The

procurement note is automatically included in automated solicitations.

C04 Unused Former Government Surplus Property ([SEP 2021] DEC 2016)

To be considered for award, the offeror must complete and submit the following representation with their 

offer. Additional supporting documentation to demonstrate the surplus material offered was previously 

owned by the Government and meets solicitation requirements must be provided within 24 hours of 

request by the contracting officer.

(1) The material is new, unused, and not of such age or so deteriorated as to impair its usefulness or 

safety. Yes [__] No [__]

The material conforms to the technical requirements cited in the solicitation (e.g., Commercial and 

Government Entity (CAGE) Code and part number, specification, etc.). Yes [__] No __

The material conforms to the revision letter/number, if any is cited. Yes [__] No [__]

Unknown __

If No, the revision does not affect form, fit, function, or interface. Yes__ No __ Unknown __

The material was manufactured by:

(Name): ______________________________________________________________________ 

(Address): ___________________________________________________________________

(2) The offeror currently possesses the material Yes __ No __

If yes, the offeror purchased the material from a Government selling agency or other source.

Yes __ No __ If yes, [complete] provide the following:

Government Selling Agency: [___________________________________________________

Contract Number: _____________________________________________________________

Contract Date: (Month, Year): [__________________________________________________]

Other Source: ________________________________________________________________

Address: ____________________________________________________________________

Date Acquired: (Month/Year) ___________________________________________________

(3) The material has been altered or modified. Yes __ No __
3

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

If Yes, [complete the following:]the offeror must provide the name and attach or forward to the 

contracting officer a complete description of the alterations or modifications.

[Name of the company that performed the alternation or modification:] 

____________________________________________________________________________

[(Address): __________________________________________________________________

Complete description of the alterations or modifications.

____________________________________________________________________________

____________________________________________________________________________]

(4) The material has been reconditioned. Yes __ No __

If Yes, [complete the following:]

(i) [T]the price offered includes the cost of reconditioning /refurbishment. Yes __ No __; and

(ii) [Name of] the offeror must provide information on the company that reconditioned the material. 

[____________________________________________________________________] with the 

certifications and attach or forward to the contracting officer a complete

[(iii) D]description of any work done or to be done, including the components to be replaced and the 

applicable rebuild standard.

[____________________________________________________________________________

_____________________________________________________________________________]

The material contains cure-dated components. Yes __ No __

If Yes, [complete the following:]

(i) [T]the price includes replacement of cure-dated components. Yes __ No __; and

(ii) provide c[C]ure date[: ____________________] to the contracting officer

(5) The material has data plates attached. Yes __ No __

If Yes, the offeror must state below [insert] all information contained thereon [the data plate], or 

forward a copy or facsimile of the data plate to the contracting officer.

_____________________________________________________________________________

_____________________________________________________________________________

(6) The offered material is in its original package. Yes __ No __

If yes, [complete the following] the offeror has stated below all original markings and data cited on the 

package; or has attached or forwarded to the contracting officer a copy or facsimile of original package 

markings:

Contract Number ______________________________________________________________

NSN_________________________________________________________________________

CAGE Code__________________________________________________________________

Part Number __________________________________________________________________

Other Markings/Data___________________________________________________________

(7) The offeror has supplied this same material (National Stock Number) to the Government before. Yes 

__ No __

If Yes, [complete the following:]

(i) [T]the material being offered is from the same original Government contract number as that provided 

previously. Yes __ No __; and

(ii) [S]state below the Government Agency and contract number under which the material was 

previously provided:

Agency ______________________________________________________________________

Contract Number_______________________________________________________________

(8) The material is manufactured in accordance with a specification or drawing. Yes __ No __

If Yes, [complete the following:]

(i) [T]the specification/drawing is in the possession of the offeror. Yes __ No __; and
4

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(ii) [T]the offeror has stated the applicable information below[:], or forwarded a copy or facsimile to the 

contracting officer. Yes __ No __

Specification/Drawing Number ___________________________________________________

Revision (if any) _______________________________________________________________

Date__________________________________________________________________________

(9) The material has been inspected for correct part number and for absence of corrosion or any obvious 

defects. Yes __ No __

If Yes, [complete the following:]

(i) [M]material has been re-preserved. Yes __ No __

(ii) [M]material has been repackaged. Yes __ No __

(iii) [P]percentage of material that has been inspected is ____%; and/or

(iv) [N]number of items inspected is _______; and

(v) [A]a written report was prepared. Yes __ No __; and if Yes, the offeror has attached the written 

report or forwarded it to the contracting officer. Yes__ No__

The offeror agrees that in the event of award and notwithstanding the provisions of the solicitation, 

[i]Inspection and acceptance of the surplus material will be performed at source or destination subject to 

all applicable provisions for source or destination inspection.

The offeror [will] has attached or forwarded one of the following[, within 24 hours of request by the 

contracting officer], to demonstrate that the material being offered was previously owned by the 

Government (offeror check which one applies):

___ For national or local sales, conducted by sealed bid, spot bid or auction methods, a 

solicitation/Invitation For Bid and corresponding DLA Disposition Services Form 1427, Notice of 

Award, Statement and Release Document.

___ For DLA Disposition Services Commercial Venture (CV) Sales, the shipment receipt/delivery pass 

document and invoices/receipts used by the original purchaser to resell the material.

___ When the above documents are not available, or if they do not identify the specific NSN being 

acquired, a copy or facsimile of all original package markings and data, including NSN, commercial and 

Government entity (CAGE) code and part number, and original contract number. (This information has 

already been provided in paragraph (6) of this [procurement note] clause Yes __ No __)

___ When none of the above are available, other information to demonstrate that the offered material was 

previously owned by the Government. Describe[:] and/or attach

____________________________________________________________________________

This [procurement note] only applies to offers of Government surplus material. Offers of commercial 

surplus, manufacturer’s overruns, residual inventory resulting from terminated Government contracts, 

and any other material that meets the technical requirements in the solicitation but was not previously 

owned by the Government will be evaluated in accordance with the DLAD procurement note L04, Offers 

for Part Numbered Items.

If requested by the contracting officer, the offeror shall furnish sample units, in the number specified, to 

the contracting officer or to another location specified by the contracting officer, within 10 days after the 

contracting officer's request. The samples will be furnished at no cost to the Government. All such 

samples not destroyed in evaluation will be returned at the offeror's expense. The samples will be 

evaluated for form, fit, and function with subassembly, assembly, or equipment with which the items are 

to be used. End items furnished under any contract award to the offeror furnishing the samples can 

include the returned samples, and all acceptable end items will have a configuration identical to the 

samples. If specific tests of the samples' performance are made by the Government, the offeror will be 

furnished the results of such tests prior to a contract being entered into. In addition to any other 

inspection examinations and tests required by the contract, the performance of the end items will be 

required to be as good as that of the samples submitted.
5

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

In the event of award, the contractor will be responsible for providing material that is in full compliance 

with all requirements in the contract or order. The surplus material to be furnished must meet the 

requirements of the current contract or order, whether or not the material met Government requirements 

in existence at the time the material was initially manufactured or sold to the Government. If higher-level 

contract quality requirements apply to the material being acquired, those requirements do not apply to 

surplus material furnished under this contract.

*****

C05 Prescription: 37.103(S-90) Solicitations and contracts shall include procurement note C05

when the services to be provided require professional employees, and evaluation of proposed key

managerial personnel is required to assess the probability of successful performance.

C05 Changes to Key Personnel (OCT 2016)

Certain skilled, experienced, professional and/or technical personnel are essential for successful

accomplishment of the work to be performed under this contract. These are defined as "key

personnel" and are those persons whose resumes are submitted as part of the technical/business

proposal for evaluation. The contractor shall use key personnel as identified in its proposal

during the performance of this contract and will request contracting officer approval prior to any

changes. Requests for approval of any changes shall be in writing with a detailed explanation of

the circumstances necessitating the change. The request must contain a complete resume for the

new key personnel and any other pertinent information, such as degrees, certifications, and work

history. New key personnel must have qualifications that are equal to or higher than those being

replaced. The contracting officer will evaluate the request and notify the contractor whether the

requested change is acceptable to the Government.

*****

C06 Prescription: 17.9304(a) Solicitations and contracts must include procurement note C06

when MWR, D1-D6, or surge quantity option applies:

C06 Surge and Sustainment (S&S) Requirements (FEB 2017)

(1) Definitions.

“Surge and sustainment (S&S)” means increased quantities and accelerated delivery rates

required to meet Military Service requisitions across a broad spectrum of contingencies. The

increased quantity and accelerated delivery rate are above and beyond the normal peacetime

requirements. S&S quantities are identified as MWR, D1-D6 schedule, or a surge quantity event.

“Capability Assessment Plan (CAP)” means the offeror’s plan for covering S&S requirements,

identification of competing priorities for the same resources, and date when the S&S capability

can be attained. The offeror must provide the CAP as an attachment to its proposal when S&S

items are identified in the solicitation. If the offeror cannot meet S&S quantity and delivery

needs, the CAP must identify the shortfall and provide best value solutions, to include a

proposed Government investment strategy to help offset the shortfall if needed.

“Electronic CAP, or eCAP” means an electronic version of the CAP that the offeror can

complete online. The web address and instructions for completing the eCAP are provided in the

solicitation.

(2) The contractor must maintain its S&S capability to produce and deliver the S&S quantity

identified in Section C in accordance with the approved capability assessment plan (CAP)

throughout the contract performance period. The contractor must participate in any S&S testing

and verification requested by the Government. The contractor agrees to support S&S

requirements to the maximum extent practical prior to achieving full S&S capability required in

Section C and the CAP; and for requirements exceeding those required in Section C and the
6

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

CAP but not exceeding any applicable contract maximum quantity or contract value required in

FAR 52.216-19. Changes that negatively impact S&S capability must be reported in writing to

the contracting officer within ten (10) working days after the contractor becomes aware of the

impact. The notification must include a revised S&S CAP containing proposed corrective actions

and date when the S&S capability will be attained.

(3) The Government reserves the right to verify and test the S&S capability described in the

CAP at any time during contract performance. The Government will prepare a test and

verification plan and upon request the contractor must demonstrate its S&S capability.

(4) If requested by the Government, the contractor must be prepared to provide a plan to

participate in S&S validation and testing to verify the S&S capability described in the CAP.

Participation in S&S validation and testing will be at no additional expense to the Government,

and does not justify an equitable adjustment to the contract price. The plan must include

methodology, rating criteria, labor, materials, and time required to conduct validation and

testing. S&S validation generally entails verifying if the contractor and subcontractors have (a)

sufficient equipment, facilities, personnel, stock, prepositioned raw materials, production

capabilities, and base resources; (b) agreements, networks, and plans for distribution (receiving,

storing, packaging, and issuing); (c) transportation services to accommodate the S&S

requirements in the contract; (d) examination of any in-house work; (e) review of the stock rotation plan; 

and (f) other contracts that impact the production of added or accelerated deliveryof contract quantities. 

The testing/verification plan is not required to be included in the offeror’sproposal. Offerors are 

encouraged to consider the possibility of the Government requesting this participation when formulating

the proposal.

*****

C07 Prescription: 17.9305 Contracting officers shall include procurement note C07 in

solicitations and long-term supply contracts to notify suppliers that may be candidates to support

industrial mobilization and/or material disruptions of the potential availability of key raw

materials.

*****

C07 Warstopper Program Material Buffer Availability ([JAN 2021] JUN 2020)

(1) The Warstopper Program Material Buffer (Buffer) helps decrease lead times for raw material to 

support defense contracts relating to military systems with a wartime requirement. The Worldwide Web 

Industrial Capabilities Program (WICAP) website (https://ibms.dape.dla.mil/wicap) identifies current 

material buffer suppliers and materials. If buffer material is unavailable or the quantity of material is 

inadequate to complete the requirement, the contractor shall contact the contracting officer representative 

(COR) for guidance. When a buffer is established, the contractor shall use the following process to 

submit requests for buffer material. A defense contractor (or sub-tier contractor supporting a prime 

contractor) with a current, active U.S. Government contract shall submit a valid request to use buffer 

material to the COR for the respective buffer material. The COR will review the submittal and approve 

or disapprove the request. The contractor shall include the following information in the request:

(a) Requestor’s name;

(b) U.S. Government contract number;

(c) Defense Priorities and Allocations System (DPAS) rating;

(d) Material specification;

(e) Quantity required;

(f) Required delivery date; and

(g) Whether there is a pre-existing supply contract with the material buffer contractor.

(2) If no prior contractual relationship exists between the contractor requesting access to the buffer 
7

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

material and the material buffer contractor, the material buffer contractor is authorized to enter into a 

contract to provide material from the buffer after the COR approves a valid request. The contractor shall

include this action in the monthly report submitted to the COR. When requests exceed the buffer’s 

maximum monthly material availability, the material supplier may negotiate phased delivery of material 

across the material monthly availability; or the Government COR may prioritize the release of the

material at the Government’s discretion.

(3) The material price for contractors accessing the material buffer is the material price identified in any 

pre-existing contract with the material buffer contractor. The material price for contractors with no preexisting contract with the material buffer contractor is the standard (not spot market levels) pricing for 

the material. Contractors using the buffer are solely responsible for costs of using the buffer, and the 

Government has no liability either for these costs or for delays or other effects arising from the use of the 

buffer.

(4) The buffer material provided is not Government furnished material, but is a normal vendor-to-vendor 

transaction with all applicable warranties and guarantees provided through the commercial transaction.

*****

C08 Prescription: 17.9504(c) Solicitations and contracts must include procurement note C08

when a tailored logistics support contract relies on the contractor’s purchasing system to verify

that the contractor competed the items or services or to justify that prices are fair and reasonable.

C08 Tailored Logistics Support Purchasing Reviews (FEB 2017)

(1) From the commencement of performance of this contract until 3 years after the final contract 

payment, the contractor must allow the contracting officer, ACO, Defense Contract Management 

Agency (DCMA), Defense Contract Audit Agency (DCAA), and any other duly authorized 

representative of the contracting officer access to all records and information pertaining to those items 

or services for which the Government is relying on the contractor’s purchasing system to determine 

that competition was obtained or to justify that prices are fair and reasonable. The contractor must 

maintain records subject to this clause for not less than 3 years after the contract final payment.

(2) The contracting officer may conduct reviews of purchased items or services provided under this 

contract regardless of dollar value that meet the criteria in paragraph (1) to ascertain whether the 

contractor has obtained the best value. The contractor must obtain competition to the maximum extent 

practicable for all purchases. Prior to purchasing any supplies or services, the contractor must solicit a 

competitive quotation from at least two independently-competing firms. For other than sole source 

items, the request for quotations must, to the maximum extent practical, solicit offers from different 

manufacturers or producers. If the contractor is unable to obtain quotes for competing items from two 

or more independently-competing firms, the contractor must retain documentation supporting its 

rationale for selection of the suppliers solicited and selected and its determination that the price was 

fair and reasonable. The contractor is responsible for maintaining this documentation for all sole 

source/non-competitive actions. The following price reasonableness and documentation requirements 

are applicable to all purchases, regardless of dollar value:

(i) A price is reasonable if it does not exceed a price incurred by a prudent person in the conduct of 

competitive business. The contracting officer will examine the prices with particular care in connection 

with buys that may not be subject to effective competition restraints. The contractor’s price will not be 

presumed to be reasonable. If an initial review of the facts results in a challenge of a specific price by 

the contracting officer or the contracting officer’s representative, the burden of proof must be upon the 

contractor to establish that the price is reasonable under the standards in FAR Subpart 15.4 and FAR 

31.201-3.

(ii) The contractor must keep the documentation to a minimum, but must retain data supporting the 

purchases either by paper or electronically. At a minimum, price quotations and invoices must be 

retained. Should the contractor receive an oral price quotation, the contractor must document who the 
8

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

supplier or subcontractor is by complete name, address, telephone number, price, terms and other 

conditions quoted by each vendor. Price quotes for supplies must be broken down by individual items, 

shipping costs, and any other included expenses. Price quotes for incidental services which are not prepriced in the contract must include labor hours and costs or prices, as applicable, including the total price 

of the job, individual pricing for the portions of the work if applicable, materials, and all other elements 

of cost, overhead, and profit. This price breakdown documentation must be made for each subcontractor 

performing work on this contract.

(3) When applicable, if the contractor is purchasing from subcontractors or other sources and receives a 

discount or rebates, the contractor must immediately pass these savings to the Government in the 

contract price and invoice for payment. The contractor is required to use diligence in the selection of the 

most economical method of delivery of the product or services by selecting a best value method of 

delivery based on the urgency and nature of the work or product required. When labor hours are involved 

in the work to be accomplished and the contractor has not already pre-priced the effort to use its own 

labor force, the contractor must provide the labor at rates required by the contract (for example, Service 

Contract Act or Davis-Bacon Act rates) or at rates based on competition if mandatory rates are not 

required by the contract.

(4) If the contracting officer determines that the purchased product or service is unreasonably 

priced, the contractor must refund to the Government the amount the contracting officer 

determines is in excess of a reasonable price. The contracting officer must notify the contractor 

in writing in accordance with FAR 32.604 Demand for Payment, giving the basis for the 

determination and the amount to be refunded. The contractor must make the refund payment in 

accordance with directions from the contracting officer, and must provide proof of the refund 

payment to the contracting officer. The contracting officer may collect the amount due using all 

available means in accordance with FAR Subpart 32.6. FAR 52.232-17, Interest, is applicable to 

payments not made within 30 days of the demand for payment. Any disputes arising under this 

provision must be handled in accordance with the “Disputes” clause of this contract.

*****

C09 Prescription: 16.290(d)(1) The contracting officer may use procurement note C09 

in solicitations and contract awards when—

(i) Unpredictable increases or decreases in the cost of producing the items are expected or pricing 

uncertainties exist for a component or components of the end item, and the change in cost of production 

or component prices can be tracked via the Producers Price Index (PPI) published by the BLS; or 

unpredictable increases or decreases in the cost of producing the items are expected or pricing 

uncertainties exist for labor, and the change in cost of production can be tracked via the Employment 

Cost Index (ECI) published by the BLS.

(ii) The circumstances in FAR 16.203-4(d)(1) exist;

(iii) The contracting officer considers the use of this procurement note appropriate; and

(iv) The requirements of FAR 16.203-3 and DLAD Subpart 16.2 are met.

*****

C09 Economic Price Adjustment – Department of Labor Index (JUN 2020)

(a) Warranties. The contractor warrants that—

(1) The base unit prices set forth in the Schedule do not include allowances for any portion of the

contingency covered by this procurement note; and

(2) Prices invoiced shall be computed in accordance with the terms of this procurement note.

(b) Definitions. As used throughout this procurement note—

(1) "Index", for the purpose of price adjustment under this procurement note, means the Producer

Price Index(es) reported in the monthly publication entitled, “Producer Price Indexes”, published
9

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

by the United States (U.S.) Department of Labor (DOL), Bureau of Labor Statistics (BLS) for

the following code number(s) and title(s): (contracting officer fillin) ; or the Employment Cost Index(es) reported in the quarterly publication entitled,

“Employment Cost Indexes,” published by the United States (U.S.) Department of Labor (DOL),

Bureau of Labor Statistics (BLS) for the following code number(s) and title(s):

(contracting officer fill-in) .

(2) "Base index" means the arithmetic average of the final version of the indexes published for

the months, or quarters for ECI, preceding the closing date for receipt of proposals or

the date required for receipt of final proposal revisions, if discussions were held.

(3) "Adjusting index" means the arithmetic average of the [ ] first published or [ ] final

version of the index for the months, or quarters for ECI, prior to the month in which

the adjusting contract modification is effective.

(4) "Base unit price" means the unit price applicable to a quantity of a contract line item

established at contract award, exclusive of any price adjustment pursuant to this procurement

note.

(5) “Adjustment period” means the period during which a particular adjustment to the unit price

under this procurement note (calculated at the beginning of the adjustment period) will apply.

The length of each adjustment period in months is the number of adjustments allowed per year in

(c)(1) below divided by 12.

(c) Adjustments. Prior to the end of each adjustment period, the contracting officer will calculate

the adjusting index and any adjusted contract unit price(s) for the new adjustment period, and

modify the contract accordingly. The contracting officer will make price adjustments in

accordance with this procurement note by issuing a contract modification showing the base

index, the adjusting index, the base unit price, the mathematical calculations, and the changed

unit price(s). The price adjustment shall apply to orders issued after the effective date of the

contract modification establishing the unit price for the adjustment period. The contracting

officer will base the price adjustment(s) for each adjustment period on the percentage change

between the base index and the adjusting index for the adjustment period, as applied to the base

unit price.

(1) The contractor shall decrease its price in any particular adjustment period if the adjusting

index is less than the base index. This contract allows price adjustments per contract

year.

(2) Example of adjustment calculation:

Base Index= 109.88*

Adjusting Index = 112.72*

Less base index = 109.88

Change to index = 2.84

Divide change to index by base index = 2.84 / 109.88 = .02585 (2.585%)**

Multiply by the base unit price = $50.00 x .02585 = $1.29***

= Unit Price Adjustment

Adjusted unit price = $51.29

*In computing the base and adjusting indexes, the contracting officer will round the resulting

figure to the second decimal place.

**The contracting officer will round this number to the fifth decimal place.

***The contracting officer will round all dollar figures to the nearest cent.

(d) Upward ceiling on economic price adjustment. No upward ceiling shall apply under this

economic price adjustment procurement note, unless the BLS series is based on indices below

the six-digit level. (An index “below the six-digit level” in BLS usage means an index with an
10

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

identifier exceeding six-digits). For any BLS series that is below the six-digit level, the following

ceiling shall apply: The contractor agrees that the aggregate of the increases in any contract unit

price under the terms of this procurement note shall not exceed % (percent) of the original

base unit price, except as provided hereafter.

(1) If at any time the contractor has reason to believe that within the near future a price

adjustment under the terms of this procurement note will be required that will exceed the

adjustment ceiling for any item, the contractor shall promptly notify the contracting officer in

writing of the expected increase. The notification shall include a revised ceiling the contractor

believes is sufficient to permit completion of remaining contract performance, along with

appropriate explanation and documentation as required by the contracting officer.

(2) If an increase in the index would raise a contract unit price for an item above the current

ceiling, the contracting officer may issue a contract modification to raise the ceiling. If the

contracting officer does not raise the contract ceiling, the contracting officer will promptly notify

the contractor in writing.

(e) Invoices. The basis for prices payable under this contract is the latest adjusted unit price

incorporated into the contract as of the date of order.

(f) Retroactive adjustment. This paragraph applies only if the contracting officer selected “first

published index” in paragraph (b)(3). If the Government has already paid for orders delivered

during an adjustment period, the contractor may request a retroactive adjustment. The

contracting officer will, base the retroactive adjustment on the difference between a higher final

revised index applicable to an adjustment period and the index values used in calculating the unit

price for that adjustment period, subject to the adjustment ceiling in paragraph (d) and nder] the

following conditions:

(1) The request for equitable adjustment clearly establishes that the unit price adjustment for the

adjustment period would have been higher if the final revised index had been used;, and

identifies all invoices and payments to which it applies cites the specific index differences

relating to the requested adjustment, and provides a calculation of the total net price adjustment

for items delivered during that adjustment period.

(2) The total dollar change for items delivered is $ ($500.00 unless otherwise stated) or

more for the applicable adjustment period(s).

(3) The contracting officer received the contractor’s written request within 45 days following

publication of the final revised index.

The contractor shall adjust its prices downward based on the difference between a lower final

revised index applicable to an adjustment period and the index values used in calculating the unit

price for that adjustment period, subject to the limitation in paragraph (f)(2).

(g) Revision of index. If any applicable index is discontinued or its method of derivation is

altered substantially, or if the contracting officer determines that the index consistently and

substantially fails to reflect market conditions, the parties shall mutually agree upon an

appropriate and comparable substitute. The contracting officer will modify the contract to reflect

such substitute effective on the date the index was discontinued, altered, or began to consistently

and substantially fail to reflect market conditions.

(h) Final invoice. The contractor shall include a statement on the final invoice confirming it has

applied all decreases required by this procurement note to the amounts invoiced.

(i) Disputes. The “Disputes” clause of the contract applies to any dispute arising under this

procurement note.

*****

C10 Prescription: 16.505(c) Contracting officers may use procurement note C10 to indicate
11

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

delivery order procedures in multiple award indefinite delivery contracts pursuant to FAR

16.504.

C10 Placement of Task or Delivery Orders Against Multiple Indefinite Delivery Contracts

(AUG 2017)

(1) In accordance with FAR 52.216-27, Single or Multiple Awards, the Government may elect

to award multiple contracts under this solicitation. The Government will evaluate proposals in

accordance with evaluation provisions in Section M of this solicitation. In the event of multiple

awards, the Government will use the same evaluation criteria to determine which proposals

represent the best value to the Government. The contracting officer has the discretion to

determine the exact number of awards, considering the cost to the Government to administer

multiple awards, the recurring nature of the requirement, the need to increase the active

production base, and the benefits that may be achieved through continued competition.

(2) Task or delivery order placement procedure.

(a) In the event of multiple awards, the contracting officer will consider each awardee for

placement of individual task or delivery orders unless an exception at FAR 16.505(b)(2) applies.

However, awardees subject to testing and approval requirements (e.g., first article testing) are not

eligible to receive orders until testing requirements are satisfactorily completed. Failure to

successfully complete required testing will constitute grounds for contract termination for default

by the Government.

(b) Unless stated otherwise in the contract or in the request for quotes for task or delivery

orders under this contract, the following evaluation process will be used in awarding task or

delivery orders. The criteria used for evaluating offers for task or delivery orders under this

contract are price, past performance, and delivery. Price is of importance than or to the

other factors combined. Past performance will include performance on orders previously placed

under the contract and may include performance under other contracts. In evaluating

performance under previous orders, the contracting officer will consider delivery, quality of

supplies or services furnished, and success in implementing any socioeconomic support

programs that may be applicable to the contract.

(3) Task and delivery order ombudsman. In accordance with FAR 16.505(b)(8), the competition

advocate will address complaints or questions regarding the placement of individual task or

delivery orders. Address correspondence to the appropriate supply chain listed below:

For DLA Aviation:

DLA Aviation

Competition Advocate, BPP

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5124

For DLA Troop Support’s construction and equipment, clothing and textile, subsistence, and

medical supply chains:

DLA Troop Support

Competition Advocate, BPA

700 Robbins Avenue

Philadelphia, Pennsylvania 19111-5096

For DLA Land and Maritime:

DLA Land and Maritime

Competition Advocate

Post Office (P.O.) Box 3990
12

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

Columbus, Ohio 43218-3990

*****

C12 Prescription: 16.590(b) Contracting officers shall use procurement note C12 in

solicitations and contract awards for LTCs that provide for shipment to more than one location

and include quantity range pricing; when transportation costs will be relatively small compared

to the cost of the item; and when the contract price will be f.o.b. origin.

C12 Pricing of Delivery Orders with Quantity Increments (AUG 2017)

(a) In pricing delivery orders requiring delivery of one national stock number (NSN) to multiple

destinations, the Government will determine the price for each destination as follows, depending

on the box checked:

(1) The quantity range price based on the total quantity of the NSN being procured under

each delivery order regardless of destination; or

(2) The total quantity being shipped to all destinations within each zone as defined elsewhere

in this contract.

(b) If this solicitation or contract contains a provision for placement of orders through an

electronic ordering system, the Government will determine unit prices for those orders as

follows, depending on the box checked:

(1) The total quantity of all requirements for each NSN issued via the electronic 

orderingsystem in a single day, regardless of the number of individual orders; or

(2) The quantity of each individual order.

(c) The minimum quantity to be ordered, per destination, will be the minimum ordering range

quantity if specified in section B of the solicitation or contract for each item.

*****

C13 Prescription: 16.290(a)(1) Contracting officers may use procurement note C13 in

solicitations and contracts, when the contracting officer determines that the use of the clause at

FAR 52.216-2 is inappropriate (reference FAR Deviation #2008-02).)

C13 Economic Price Adjustment – Standard Supplies (AUG 2017)

(a) The contractor warrants that the unit price stated in the schedule for [offeror

insert schedule line item number] is not in excess of the contractor’s applicable established price

in effect on the contract date for like quantities of the same item. The term “unit price” excludes

any part of the price directly resulting from requirements for preservation, packaging, or packing

beyond standard commercial practice. The term “established price” means a price that --

(1) Is an established catalog or market price for a commercial item sold in substantial

quantities to the general public; and

(2) Is the net price after applying any standard trade discounts offered by the contractor.

(b) The contractor shall promptly notify the contracting officer of the amount and effective date

of each decrease in any applicable established price. Each corresponding contract unit price shall

be decreased by the same percentage that the established price is decreased. The decrease shall

apply to those items ordered on and after the effective date of the decrease in the contractor’s

established price, and this contract shall be modified accordingly.

(c) If the contractor’s applicable established price is increased after the contract date, the

corresponding contract unit price shall be increased, upon the contractor’s written request to the

contracting officer, by the same percentage that the established price is increased, and the

contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this procurement note shall

not exceed 10 percent of the contract unit price [at the outset of each performance/ordering
13

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

period].

(2) The increased contract unit price shall be effective --

(i) On the effective date of the increase in the applicable established price if the

contracting officer receives the contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the contracting officer receives the

request.

(3) The increased contract unit price shall not apply to quantities [ordered] under the contract

before the effective date of the increased contract unit price.

(4) No modification increasing a contract unit price shall be executed under this paragraph

(c) until the contracting officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the contractor’s written request, the contracting officer

may cancel, without liability to either party, any undelivered portion of the contract items

affected by the requested increase.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) of this

procurement note, and thereafter if there is no cancellation, the contractor shall continue

deliveries according to the contract delivery schedule, and the Government shall pay for

such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of 

this clause.

*****

C14 Prescription: 46.407(b)(S-92) Contracting officers shall include procurement note C14 in

solicitations and awards.

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLAowned materiel if the estimated costs of correction are $1,000 or less. The contracting officer

will advise the contractor of the discrepancy and that the Government has corrected the

packaging or marking. The contracting officer will make a determination concerning appropriate

reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon

determining that reimbursement is required, the contracting officer will send a notice to the

contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the

Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000,

the contracting officer will advise the contractor of the discrepancy and have the materiel

returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the

Government remediate the discrepancy at the contractor’s expense. If the Government

remediates the discrepancy, the contracting officer will make a determination concerning

appropriate reimbursement by the contractor for the Government’s costs to correct the

deficiencies. Upon determining that reimbursement is required, the contracting officer will send

a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall

reimburse the Government for the costs incurred by the Government to correct the deficiencies.

*****

C15 Prescription: 47.305-3-90(d) The contracting officer shall include procurement note C15 in

solicitations and contracts issued by DLA Aviation, DLA Land and Maritime, and DLA Troop

Support with f.o.b. origin and inspection/acceptance at destination, except (i) contracts with

Classified, Controlled, or Sensitive Items; (ii) hazardous material (HAZMAT) contracts; (iii)

Foreign Military Sales (FMS) contracts; or (iv) contracts being shipped to APO/FPO addresses.

C15 First Destination Transportation (FDT) Program, Government-Arranged

Transportation for Automated Awards (AUG 2017)
14

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(1) Definitions.

“Government-arranged transportation” means the Government is responsible for transportation costs,

providing the carrier, and scheduling the shipment pickup contingent upon proper contractor notification

in VSM (see procurement note C20).

(2) The contractor shall:

(a) Use the VSM to notify the Government that the materiel is ready to ship. The Government can 

take up to two (2) full business days to schedule the shipment. Pick-up should occur within five (5)

business days of the contractor’s notification. The contractor shall plan for sufficient time for scheduling

the shipment and standard ground transportation for its material to arrive at the destination by the 

Contract Delivery Date (CDD).

(b) Address the following special accommodations:

(i) If an order specifies carrier equipment when requested by the Government; or

(ii) If an order does not specify carrier equipment, the order appropriate carrier equipment

should not be in excess of capacity to accommodate shipment;

(c) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block,

and/or brace carload or truckload shipment (when loaded by the contractor) on or in the carrier’s

conveyance as required by carrier rules and regulations.

(3) The contractor is responsible for any loss and/or damage to the goods occurring before delivery to the 

carrier as a result of improper loading, stowing, trimming, blocking, and/or bracing of the shipment if

loaded by the contractor on or in the carrier’s conveyance.

*****

C16 Prescription: 47.305-3-90(e) The contracting officer shall include procurement note C16 in

solicitations and contracts issued by DLA Aviation, DLA Land and Maritime, and DLA Troop

Support with f.o.b. origin and inspection/acceptance at destination for manual solicitations,

unless one of the exclusions in 47.305-3-90 (a)-(c) applies.

C16 First Destination Transportation (FDT) Program, Government-Arranged

Transportation for Manual Awards (AUG 2017)

(1) Definitions.

“Government-arranged transportation” means the Government is responsible for transportation costs,

providing the carrier, and scheduling the shipment pickup contingent upon proper contractor notification

in VSM (see procurement note C20).

(2) The contractor determines its transportation processes, controls, or costs. The contractor may submit 

an offer based on f.o.b. destination if it offers a better value to the Government.

(3) The contractor shall:

(a) Use the VSM to notify the Government that the materiel is ready to ship. The Government can 

take up to two (2) full business days to schedule the shipment. Pick-up should occur within five (5)

business days of the contractor’s notification. The contractor shall plan for sufficient time for scheduling

the shipment and standard ground transportation for its material to arrive at the destination by the 

Contract Delivery Date (CDD).

(b) Address the following special accommodations:

(i) If an order specifies carrier equipment when requested by the Government; or

(ii) If an order does not specify carrier equipment, the order appropriate carrier equipment

should not be in excess of capacity to accommodate shipment;

(c) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block,

and/or brace carload or truckload shipment (when loaded by the contractor) on or in the carrier’s

conveyance as required by carrier rules and regulations.

(4) The contractor is responsible for any loss and/or damage to the goods occurring before delivery to the 
15

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

carrier as a result of improper loading, stowing, trimming, blocking, and/or bracing of the shipment if

loaded by the contractor on or in the carrier’s conveyance.

*****

C17 Prescription: 47.305-3-91(a) Contracting officers at DLA Aviation, DLA Land and

Maritime, and DLA Troop Support, shall include procurement note C17 in solicitations and

contracts if the material master indicates f.o.b. origin and inspection/acceptance at destination;

and the shipment originates from outside the contiguous United States with a contiguous United

States location as the pick-up point in VSM.

*****

C17 First Destination Transportation (FDT) Program – Shipments Originating from

Outside the Contiguous United States (JUN 2020)

(1) The FDT Program applies to this acquisition. Delivery terms are f.o.b. origin. The Government will 

conduct inspection and acceptance at destination.

(2) If an offeror’s shipments will originate from outside the contiguous United States, the offeror shall 

include in its f.o.b. origin price transportation to a contiguous United States location that the offeror 

selects based on cost-effectiveness or other variables at the offeror’s discretion. The location the offeror 

selects becomes the point of origin for purposes of the f.o.b. origin terms and conditions of the 

solicitation or award. The offeror shall identify this contiguous United States location as the pick-up 

point in the Vendor Shipment Module 

(https://www.dau.edu/guidebooks/Shared%20Documents%20HTML/Guidebook%20for%20Contract%2

0Property%20Administration.aspx).

*****

C18 Prescription: 47.305-10-90(a) The contracting officer shall include procurement note C18

in solicitations and contracts including shipments to overseas customers including shipments

direct to APO/FPO addresses, shipments to Alaska, Hawaii, and Puerto Rico, and shipments

routed through the Container Consolidation Points (CCPs) at San Joaquin, California (W62N2A)

and New Cumberland, Pennsylvania (W25N14). The contracting officer shall use FAR 52.247-

52 when using procurement note C18. The contracting officer shall not include procurement note

C18 in solicitations and contracts under the First Destination Transportation Program (see

47.305-3-90).

C18 Shipping Instructions for Export and U.S. Territories (AUG 2017)

(1) Mail instructions (Army Post Office (APO) or Fleet Post Office (FPO) addresses). Route shipments 

within mail limitations to the address cited with each contract line-item (CLIN) in the following manner, 

based on the TP (Transportation Priority) reflected in the "mark for" data with each CLIN:

(a) U.S. mail is the only mode authorized for shipments to APO or FPO addresses.

(b) Commercial small parcel carriers (e.g., UPS, RPS or Federal Express) and Commercial Motor 

Carriers are never an acceptable mode to any APO/FPO address. A small parcel carrier may not be used 

for any destination in Alaska, Hawaii, or Puerto Rico, unless the carrier guarantees delivery to that 

specific consignee.

(c) Address parcel post shipments to an APO/FPO address to the "Commander" or "Commanding 

Officer" if there is no title preceding the address. Annotate shipments under the return address as 

follows: "Contents for official use - exempt from customs requirements."

(d) Contact the cognizant office prior to shipment for TP1, TP2, (IPD 01-08), 999, NMCS, 

regardless of distance from origin to the APO/FPO address. Package shipments for transportation by 

Military Air (MILAIR). 

(e) Use surface parcel post (fourth class) for TP3 (IPD 09-15).

(f) The cost of parcel post insurance will not be paid by the Government.
16

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(2) Shipments to container consolidation points (CCPs):

(a) Contact the Government Transportation Office for the Contract Administration Office: either 

DCMA for DCMA administered awards or DLA Distribution for awards administered by the issuing 

office. See Block 7 of Department of Defense (DD) form 1155 (page 1 of an order) to obtain shipping 

instructions for release to the carrier.

(3) Shipments to container consolidation points (CCPs):

(a) Prepare shipments directed to a CCP shown with each individual CLIN on Schedule 

Continuation Sheet(s) in accordance with instructions provided within this contract for Preparation for 

Delivery.

(b) Contact the Transportation Officer for shipping instructions for the following CCP shipments:

(i) Cargo requiring refrigeration/temperature control.

(ii) Classified or sensitive items requiring signature control.

(iii) When dimensions of an item or package exceed 456 inches (38 feet) long by 89 inches 

wide by 88 inches high, or weight exceeds 10,000 pounds. Cargo cannot exceed any one of the 

dimensions or the weight.

(iv) When volume or weight constitutes a full SEAVAN load for each activity code.

(v) Hazardous material such as material which is flammable, corrosive, combustible, 

explosive, toxic, radioactive, unduly magnetic, or which contains oxidizing agents.

(vi) Type 1 shelf life items,

(vii) TP1 and 2 (IPD 01-08) with RDD of 999, 777, or 555.

(4) The contractor shall furnish the above data no later than five (5) days prior to the scheduled shipment 

date for shipments weighing less than 10,000 pounds which will not be tendered as a carload or truckload

(5) The contractor may not ship prior to furnishing required data, regardless of weight.

(6) The contractor must clearly identify in invoices when shipment is made by air.

(7) The carrier must research the Transportation Facilities Guide (TFG) on the consignee to get 

information on who to contact to make delivery appointments. The carrier should schedule appointments 

as soon as they are given the load via the Carrier Appointment System (CAS)/prelodge desk prior to 

delivery of freight shipments (other than small parcels). Bills of Lading must be annotated with pertinent 

TFG data and carrier appointment times.

(8) The contractor must include the mailing address of the ultimate Consignee and “Mark For” 

information required as part of the address for parcel post or freight shipments, as applicable, included 

with the data cited with each individual CLIN. The contractor will comply with the paragraph (7) and 

ship in accordance with instructions furnished by the Transportation office. The Transportation Officer 

will furnish the addresses of Aerial terminals, as required. (Parcel post shipments will not be made to 

water or air terminals).

*****

C19 Prescription: 47.305-10-90(b) Contracting officers shall include procurement note C19 in

solicitations and long-term contracts supporting customers outside the contiguous United States

if supplies will be shipped via surface freight; CCP appears in the shipping address; or the

requisition or TCN begins with “A,” “C,” or “W” for Army, or "E" or "F" for Air Force, and the

customer is outside the contiguous United States. Contracting officers shall include FAR 52.247-

52 if procurement note C19 applies. Contracting officers shall not include procurement note C19

in solicitations and contracts under the FDT Program (see 47.305-3-90).

*****

C19 Trans-Shipment of Material through DLA Containerization and Consolidation Points

(CCP) (JUN 2020)

(1) Shipping information overview:

(a) To schedule shipment and obtain export clearance and/or air clearance for awards administered 
17

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

by DLA, the contractor shall contact DLA Distribution at:

DLA Distribution

Attention: Transportation Division

Email: delivery@dla.mil

Phone: 1-800-456-5507

(b) To schedule shipment and obtain export clearance and/or air clearance for awards administered 

by DCMA, the contractor shall contact DCMA at:

DCMA

Attention: Transportation Division

Email: vsm.shipments@dcma.mil

Phone: 1-314-331-5573

(c) The contractor may obtain shipping addresses/labels and clearances via VSM.

(d) The contractor shall—

(i) Package shipments in accordance with military standard (MIL STD) 2073;

(ii) Mark shipments in accordance with MIL STD 129;

(iii) When authorized, use commercial packaging/packing provisions in accordance with 

(ASTM D3951); and

(iv) Package shipments of petroleum products, liquid substances, and materials, or any other 

product defined as hazardous in accordance with United Nations Economic Commission for Europe 

(UNECE) European Agreement concerning the International Carriage of Dangerous Goods by Road 

(ADR) (http://www.unece.org/trans/danger/publi/adr/adr2007/07ContentsE.html).

(2) Shipping documentation.

(a) The contractor shall insert the following information in the description of articles space on all 

shipping documents:

(i) Transportation control number (TCN);

(ii) Required delivery date (RDD), project (if any), transportation priority (TP); and

(iii) Ultimate consignee DODAAC and address (see "added marking for freight shipping").

(b) The contractor shall place one copy of the contract in a waterproof envelope and attach it to the 

shipping container;, or to the #1 shipment container marked # 1 of the total number of containers, if a 

multi-piece shipment.

(3) Eligible shipments: The CCPs provide a means to consolidate shipments from multiple shippers who 

do not regularly generate full 463L pallet or ISO container shipments to a single activity outside the 

contiguous United States. The CCPs consolidate all depot, contractor, and other DoD authorized 

shipments originating within the contiguous United States and destined for activities outside the 

contiguous United States identified by the sponsoring Services/Agencies. Only shipments identified for 

CCP movement in the individual activities’ address record will route through the DLA CCPs at either 

DLA Distribution San Joaquin, CA ((DDJC), or DLA Distribution New Cumberland, PA (DDSP).

(a) DLA Distribution San Joaquin, CA (DDJC).

(i) DDJC accepts shipments included below. The carrier shall make a delivery appointment 

through the Carrier Appointment System (CAS) at least 72 hours in advance.

(A) Routine surface shipments, unless the material meets one of the exclusions listed 

in paragraph (4) of this procurement note, for Army, Air Force, Marine Corps, and DLA activities 

located in Hawaii, Japan, Okinawa, Korea, Alaska, and throughout the Pacific. 

(B) Air Eligible shipments for Army activities located in Hawaii, Japan, Okinawa, 

Korea, Alaska, and throughout the Pacific; unless the material meets one of the exclusions listed in 

paragraph (4) of this procurement note.

(ii) Contact information for DLA DDJC (Tracy site):

General Phone: (209) 839-5028 
18

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

General FAX: (209 982-3790

Receiving/delivery appointments: (209) 839-5543

Registration/system information: 1-800-462-2176, option 3

(b) Defense Distribution Depot Susquehanna, Pennsylvania (DDSP).

(i) DDSP accepts shipments included below. The carrier shall will call 24 hours in advance 

to schedule an appointment.

(A) Routine surface shipments, unless the material meets one of the exclusions listed 

in paragraph (4) of this procurement note, for Army, Air Force, and DLA activities located in northern 

and southern Europe, Africa, South America, and Central America; unless the material meets one of the 

exclusions listed in paragraph (4) of this procurement note.

(B) Air eligible shipments, unless the material meets one of the exclusions listed in 

paragraph (4) of this procurement note, for Army and DLA activities throughout Northern and Southern 

Europe, Africa, South America, and Central America and Marine Corps shipments in the CENTCOM 

AOR, unless the material meets one of the exclusions listed in paragraph (4) of this procurement note.

(ii) Contact information for DDSP (New Cumberland site):

General Phone: (717) 770-6393

General FAX: (717) 770-8660

Receiving/delivery appointments: 1-800-307-8496

(c) The contractor shall route all high priority/air eligible material not listed above to the 

appropriate Air Mobility Command aerial terminal or other contiguous United States service designated 

activity as directed by the Transportation Office (see paragraph (1)(a) of this procurement note). 

Contractors shall contact the appropriate Transportation office to ensure these items are cleared through 

the Air Clearance Authority prior to shipping to the aerial port.

(4) Exclusions: Materiel not eligible for shipment to a DLA CCP because of exclusions listed below; or 

if the contractor is shipping directly to an appropriate aerial terminal, water port, or a contiguous United 

States designated activity as directed by the Transportation Office (see paragraph (1)(a) of this 

procurement note).

(a) Excluded material:

(i) Any material listed in Defense Transportation Regulation (DTR) DOD 4500.9-R, 

(Chapter 203) (https://www.ustranscom.mil/dtr/part-ii/dtr_part_ii_203.pdf), Tables 203-10, Mandatory 

CCP Exclusions); Table 203-11 (Additional CCP Exclusions for DDSP and DDJC);, and Table 203-12 

(Additional Mandatory CCP Exclusions for DDSP). Note: All shipments destined for CENTCOM AOR 

require application of radio frequency identification tags (RFID) for in-transit visibility of the material.

(ii) Foreign military sales (FMS). FMS shipped via special consolidation locations for the 

Security Assistance Program (SAP) as listed in the Military Assistance Program Address Directory 

(MAPAD) in accordance with the Delivery Term Code (DTC) requirements. The contractor shall contact 

the DLA Distribution or DCMA transportation office (see paragraph (1)(a) of this procurement note) for 

proper shipping instructions.

*****

C20 Prescription: 47.305-90(a)(1) Contracting officers at DLA Aviation, DLA Land and

Maritime, and DLA Troop Support shall include procurement note C20 in all solicitations and

contracts, except for metals or wood products or when DCMA administers the contract and any

of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service.

*****
19

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

C20 Vendor Shipment Module (VSM) (SEP 2021)

(1) The DLA Vendor Shipment Module (VSM) is a web-based system available to DLA

contractors for obtaining current shipping addresses, two-dimensional bar coded shipping labels

in accordance with MIL-STD-129, bills of lading, packing lists, and other shipping

documentation. Contractors using VSM do not need to contact the transportation office prior to

shipping items. Contractors can use VSM to print labels for f.o.b. destination contracts and to

print labels and arrange for shipping for f.o.b. origin contracts.

(2) To obtain information for contracts administered by DLA or to register as a VSM user, the

contractor shall contact the DLA VSM Helpdesk at (800) 456-5507 or via email to

delivery@dla.mil.

(a) Before contacting the Government to advise that material is ready to ship, the contractor shall

complete its VSM profile, to include regular business hours and observed holidays. The

Government may request reimbursement for occurrences when the Government sends carrier

equipment but is unable to pick-up a shipment because the material was unavailable or the

contractor facility was closed.

(3) To obtain information for contracts administered by DCMA, the contractor shall contact the

DCMA VSM Helpdesk at (314) 331-5573 or vsm.shipments@dcma.mil.

*****

C21 Prescription: 47.305-90(b)(1) 47.305-90(b)(1) Contracting officers at DLA Aviation, DLA

Land and Maritime, and DLA Troop Support shall include procurement note C21 in solicitations

and contracts if DCMA administers the contract and any of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service.

*****

C21 Shipping Instruction Request (SIR) (JUN 2020)

(1) The DCMA Shipping Instruction Request (SIR) is a web-based system that contractors and transportation 

specialists use to provide transportation management for contracts administered by DCMA.

(2) The contractor shall use SIR for the following contracts:

(a) If the ultimate destination is outside the contiguous United States.

(b) Hazardous material (HAZMAT).

(c) Foreign Military Sales (FMS).

(d) If Transportation Protective Service requirements apply.

(3) Contractors shall submit information to DCMA via the DCMA Shipping Instruction Request (SIR) e-Tool 

(https://www.dcma.mil/WBT/sir/).

*****

C22 Prescription: 11.9202(d) Contracting officers shall include procurement note C22 in all

solicitations and awards when procuring FAA certified parts for DLR items.

C22 Federal Aviation Administration (FAA) Certified Parts – Depot Level

Repairable (DLR) Items (DEC 2018)

Offerors not identified by the requiring activity as an acceptable source are ineligible for award.

To be considered for future awards, ineligible offerors must submit to the contracting officer a

Source Approval Request, which must be approved by the requiring activity.

*****

E01 Prescription: 9.306(S-95)(a)(2) The contracting officer shall include procurement note E01

in solicitations and awards if the requirement indicates that the contractor shall hold the units.

E01 Supplemental First Article Exhibit Disposition – Contractor Maintained (MAY 2020)
20

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

The Government will return approved first article units to the contractor. The contractor shall

hold the approved first article units at the production facility until it has produced and the

Government has accepted all production quantities. In the case of indefinite delivery contracts,

the contractor shall hold the first article units until the Government has approved the final

production run and accepted the first delivery order. The units shall serve as a production guide

or manufacturing standard if the Government receives reports of defects on delivered material or

problems encountered during production. When disposing of the first article units, the contractor

shall follow DFARS 252.245-7004(d).

*****

E02 Prescription: 9.306(S-95)(a)(3) Include procurement note E02 in solicitations and awards if

the requirement indicates that the Government will hold the units.

E02 Supplemental First Article Exhibit Disposition – Government Maintained (MAY 2020)

The Government will hold the first article units, either destroyed in testing or maintained as a

manufacturing standard. The contractor shall produce/deliver the full quantity indicated on the

contract order. The first article units will not be part of the production quantity.

*****

E03 Prescription: 46.291(b) The contracting officer shall include procurement note E03 in

solicitations and awards if contractor PLT applies.

E03 Production Lot Testing – Contractor (MAY 2020)

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products.

The contractor shall complete PLT on the production lot(s) after first article approval, if the

contract requires first article testing. The contractor shall price the PLT CLIN to cover the cost of

the final test report and any approved samples that are consumed, destroyed, or otherwise

rendered unusable during testing. The unit of issue for the PLT CLIN, EACH, is equal to one

Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has

authority to communicate and discuss clarifications directly with contractors. If the Government

and/or the contractor identify changes to contract requirements, the contractor shall contact the

post award contracting officer or contract administrator (see the “Issued By” blocks on the

contract award or order) for written approval. The contractor shall not act on any revisions or

other changes until the contracting officer issues a written modification approving the proposed

revision(s)/change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government

in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all

records evidencing those details if requested by the Government. At least fourteen (14) calendar

days (or as otherwise specified in the contract) prior to conducting the production lot test, the contractor 

shall provide written notice of the time and location of the test to the contracting officer and the cognizant 

DCMA functional specialist when full administration or quality supportadministration is delegated to 

DCMA, so the Government may witness sample selection and the test.

(4) Unless otherwise stated, the contractor shall select [contracting officer shall insert number of

samples identified in material master] samples at random from the production lot(s) produced. If

the quantity stated in the previous sentence equals “ZZ,” the contractor shall use the appropriate

sample size identified in the technical data package or applicable sample plan provided by the

Government. If the contractor cannot determine the sample quantity, the contractor shall obtain

written confirmation of the sample size from the contracting officer.

(5) The contractor shall perform all tests on the PLT samples needed to verify/validate the items

meet the contract technical/quality requirements.

(6) If a PLT sample fails, the entire production lot from which the contractor took the sample
21

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

fails. The contractor shall notify the contracting officer and propose corrective action, if

appropriate.

(7) The contractor shall prepare and disseminate the PLT report and applicable traceability

documentation as follows:

(a) Prepare the test report in accordance with data item description DI-NDTI-80809B, 

and mark the test report, “Production Lot Test Report, Contract Number [contractor insert] 

and Lot/Item Number [contractor insert].”

(b) Present the PLT report to the contracting officer for review.

(c) Include the following documentation with all shipments of PLT Reports:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD 

Form 250);

(ii) Copy of the contract/order;

(iii) Copy of all applicable test reports, showing actual results and tolerances 

specified in the technical data package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample, with proper 

marking to restrict public disclosure (if desired) and from Government use other than for 

evaluation to the extent consistent with the Government’s data rights under the contract; 

and

(vii) Documents required under a contract deliverables requirements list, if 

applicable.

(d) Submit all required documentation to the Government activity specified in the 

contract in time to allow for at least [contracting officer shall insert number of days as 

shown in material master] calendar days for review of the PLT report, and for the 

contracting officer to provide written notification of approval/disapproval to the contractor.

(e) For PLT, the Government will conduct inspection at source and acceptance at 

destination. The FOB point is destination.

(f) Delivery.

(i) Ship test report to [contracting officer insert address of the Government 

activity to receive the report].

(ii) Delivery Schedule Information:

(A) _____ Total Delivery Days for FAT (If Applicable)

(B) _____ Days: Completion of Production Units (to include PLT 

samples), PLT, and Submission of PLT Report

(C) _____ Days: Government PLT Report Evaluation and Notification 

to Contractor

(D) _____ Days: Delivery of final production quantity to Government

(E) _____ Total Delivery Days (Sum of paragraph (2)(i) through (iv)) 

above

*****

E04 Prescription: 46.291(b) The contracting officer shall include procurement note E04 in

solicitations and awards if Government PLT applies.

E04 Production Lot Testing – Government (MAY 2020)

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products.

The Government conducts PLT on the production lot(s) after first article approval, when a first

article is required. The contractor shall price the PLT CLIN to cover the cost of any approved

samples that are consumed, destroyed, or otherwise rendered unusable during testing. The unit of
22

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

issue for the PLT CLIN, EACH, is equal to one Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has

authority to communicate and conduct clarifications directly with contractors. If this results in

necessary changes to contract requirements, the contractor shall contact the post award

contracting officer or contract administrator (see the “Issued By” blocks on the contract award or

order) for written approval. The contractor shall not act on any revisions or other changes until

the contracting officer issues a written modification approving the proposed

revision(s)/change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government

in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all

records evidencing those details if requested by the Government. At least fourteen (14) calendar

days (or as otherwise specified in the contract) prior to the date when the contractor will present

the production lot for selection of PLT samples, the contractor shall provide written notice to the

contracting officer (and the cognizant DCMA functional specialist when full administration or

quality support administration is delegated to DCMA).

(4) Unless otherwise stated, the contractor shall select [contracting officer shall insert the

number of samples identified in the material master] samples, at random from the production

lot(s) produced. If the quantity stated in the previous sentence equals “ZZ,” the contractor shall

use the appropriate sample size identified in the technical data package or applicable sample plan

provided by the Government. If the contractor cannot determine the sample quantity, the

contractor shall obtain written confirmation of the sample size from the contracting officer.

(5) If a PLT sample fails, the entire production lot from which the contractor took the sample

fails. The contractor shall propose corrective action, if appropriate.

(6) The Government will return PLT samples to the contractor, with a copy of the test report, at

contractor expense.

(7) The contractor shall prepare and disseminate the samples as follows:

(a) Ship the selected PLT samples by traceable means. [Mark the shipment “Production Lot

Samples – Do Not Post To Stock,” Contract Number [contractor insert] and Lot/Item Number

[contractor insert]”. Place a copy of the system of record receiving report (i.e., WAWF or DD Form 250) 

on the exterior of the shipping container in accordance with DFARS Appendix F. Mark the exterior of 

the shipping container in accordance with MIL-STD-129 (latest revision), paragraph 5.11.

(b) Include the following interior documentation:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250);

(ii) Copy of contract/order;

(iii) Copy of test reports, showing actual results and tolerances specified in the technical data 

package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample (proper marking to assert proprietary 

or other rights to restrict public disclosure is the contractor’s responsibility);

(vii) Documents required under contract deliverables requirements list; and

(viii) A prepaid shipping label or document with the information required to return the PLT 

samples to the contractor at no cost to the Government.

(8) At the time of shipment, the contractor shall sign and provide copies of the DD Form 1222, system of 

record receiving report (i.e., WAWF or DD Form 250), transportation tracking information, and 

information for return of the PLT samples to the contracting officer. The Government testing time will be 

[contracting officer insert number of days for test, as shown in the[material master] calendar days for the 

test results to be provided to the contractor.
23

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(9) For PLT, the Government will conduct inspection at source and acceptance at destination. The FOB 

point is destination.

(10) Delivery.

(a) Ship samples to [contracting officer insert address of the Government activity to receive the 

samples].

(b) Delivery Schedule Information:

(i)___ Total Delivery Days for FAT (If Applicable)

(ii)___ Days: Completion of Production Units (to include PLT samples), and Submission of 

samples for Government Testing

(iii)___ Days: Government PLT Report Evaluation and Notification to Contractor

(iv)___ Days: Delivery of final production quantity to Government

(v)___ Total Delivery Days (Sum of paragraph (i) through (iv))

*****

E05 Prescription: 46.292(c) The contracting officer shall include procurement note E05 in all

solicitations and awards.

E05 Product Verification Testing (MAY 2020)

(1) Product verification testing (PVT) under this procurement note will only apply when the

contracting officer specifically invokes it in writing. The contracting officer may invoke

PVT at or after contract award. If the contracting officer invokes PVT at contract award, the

contract will explicitly state this testing requirement. If the contracting officer invokes PVT

after contract award, the contracting officer shall notify the contractor and the cognizant

DCMA ACO. The Government will perform PVT testing at a Government-designated

testing laboratory.

(2) The contractor shall not ship or deliver any material until it receives notification of the

acceptable PVT results, unless the contracting officer directs it to do so in writing The

Government will provide the PVT results to the contractor within 20 business days after

receipt at the Government testing facility, unless the Government specifies otherwise in

writing.

(3) The contractor shall provide and maintain an inspection system acceptable to the

Governmentin accordance with FAR Clause 52.246-2 or 52.246-3; and maintain and make 

available all records evidencing those details if requested by the Government. When the 

Government finds evidence of risk associated with the contractor’s sampling process, the

Government may witness and evaluate the contractors sampling process. The contractor shall 

randomly select samples from the production lot(s), unless the contracting officer specifies otherwise in 

writing. The contractor shall ship the selected PVT samples with a copy of the system of record receiving

report (i.e., WAWF, DD Form 250, or commercial shipping document) and the contractor’s signed DD 

Form 1222. The contractor shall prepare the shipping container(s) by marking the external packages in 

bold letters, “Product Verification Test Samples – Do Not Post to Stock," Contract Number [contractor 

insert] and Lot/Item Number [contractor insert]” adjacent to the MIL-STD-129 (latest revision) 

identification markings. The contractor shall use a hard copy of the system of record receiving report as a 

packing list, in accordance with DFARS Appendix F. The contractor shall mark the exterior of the 

shipping container in accordance with MIL-STD- 129 (latest revision), paragraph 5.11. The contractor 

shall send samples by traceable means (e.g.,certified or registered mail, United Parcel Service, Federal 

Express). The contractor shall includethe following in the interior package:

(a) Hard copies of the contract;

(b) Material certifications/process operation sheets; and

(c) Drawings used to manufacture the units and return shipping information.

(4) The Government will return samples that pass testing and are not destroyed during
24

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

evaluation to the contractor at the Government's expense for the contractor to include as part

of the total contract quantity to be delivered under the contract. The contractor and

Government may agree to dispose of samples not destroyed when the cost of the item does

not justify the shipping expense. If the Government does not return approved samples that

pass testing to the contractor, the Government will consider those samples as part of the

contract quantity for payment and delivery.

(5) If samples fail testing, the Government may reject the entire contract lot from which the

contractor took the samples. The Government may, at its discretion, retain samples that fail

testing without obligation to the contractor.

*****

E06 Prescription: 46.402 Contracting officers shall include procurement note E06 in

solicitations and contracts that require source inspection and acceptance.

E06 Inspection and Acceptance at Source (JUN 2018)

Inspection and acceptance are at source. The place of acceptance is the location where the

Government conducts the last inspection before shipment, unless the contractor indicated a

different physical location for acceptance below.

The contractor shall indicate the location where supplies will be inspected, if different from the

production location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)): 

The contractor shall indicate the location where packaging will be inspected, if different from the

production location:

( ) Same as for supplies OR

CAGE code:

Address:

Applicable to CLIN(s): 

The contractor shall indicate the location where supplies will be accepted, if different from the

inspection location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)):

*****

E07 Prescription: 46.402(S-91) Contracting officers shall include procurement note E07 in

solicitations that require destination inspection.

E07 Evaluation Factor for Origin Inspection (JAN 2018)

This solicitation contemplates an award based on destination inspection. If an offeror proposes

inspection and acceptance at origin, the Government will add an evaluation factor of $2,500 to

the offeror’s quoted/offered price for each origin inspection required. If phased deliveries are

required or offered, the Government will consider each phase of delivery to result in one

inspection for evaluation purposes.

*****

E08 Prescription: 9.306(S-90) The contracting officer shall include procurement note E08 in

solicitations and awards when first article testing (FAT) applies.

E08 First Article Testing Requirements (MAY 2020)

(1) If there is not a separate contract line item number (CLIN) for FAT, the offeror shall include

all costs and risk associated with completion of the FAT requirement in the production CLIN

price.
25

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(2) If there is a separate FAT CLIN, the offeror shall include all costs and risk associated with

completion of the FAT requirement in the FAT CLIN price. The unit of issue for the FAT CLIN,

EACH, is equal to one First Article Test (1EA=1FAT). To receive payment for any costs

associated with FAT, the offeror shall propose costs associated with FAT on a separate CLIN.

The offeror shall base the production CLIN price solely on all costs associated with completion

of the production units and shall exclude all FAT-related costs.

(3) The contracting officer will use the total award price in selecting the best value offer from

among all eligible offerors. However, for an offeror to be eligible for award, the contracting

officer must determine that the FAT CLIN price (unless FAT is waived) and the production

CLIN price are fair and reasonable; and, if set-aside under FAR Part 19, a fair market price. The

offeror shall not propose a FAT CLIN price that is materially unbalanced in relation to the

production CLIN price. In the event an offeror receives a waiver of the FAT requirement, the

contracting officer will deduct the FAT CLIN price for the waived source in determining the

total award price.

(4)(a) Notwithstanding the conditions for waiving first article, the contracting officer may order an 

additional first article sample, or portion thereof, in writing if there is a—

(i) Major change to the technical data;

(ii) Lapse in production for a period in excess of 90 days; or

(iii) Change in the place of performance (manufacturing facility), manufacturing process, material 

used, drawing, specification or source of supply.

(b) When conditions in paragraphs (4)(a)(i), (ii), or (iii) occur, the contractor shall notify the 

contracting officer; who will determine whether to order an additional first article sample or portion 

thereof and provide instructions concerning the submission, inspection, and notification of results. The 

contractor shall bear the costs of the additional first article testing resulting from any of the causes in 

paragraphs (4)(a)(i)-(iii) instituted by the contractor and not due to changes directed by the Government.

(5) Waivers. The offeror may submit a request for FAT waiver to the contracting officer, who may waive 

the FAT requirement when all of the following criteria apply:

(a) The offeror requesting waiver has manufactured and delivered the item or a similar item within 

the last five (5) years, or within the last three (3) years for critical safety items. The offeror shall provide 

the following information and be prepared to provide documentary evidence upon the contracting 

officer’s request:

(i) Contract number(s), date(s), and issuing Government agency or agencies.

(ii) Description of item previously furnished, identified by part number, type, model number 

and/or other identifying information. If the item previously furnished is similar but not identical to the 

item being acquired under the current buy, the offeror shall explain why manufacture of the item 

previously furnished is sufficient to demonstrate its ability to manufacture the item being acquired under 

the current buy without need for a first article test.

(iii) Engineering control document/change number of item previously furnished.

(b) There have been no changes to manufacturing processes, tooling, or place of performance.

(c) There have been no changes to manufacturing data (e.g., drawing revisions that change 

materials, dimensions, processes, inspection or testing requirements; or subcontractors used to 

manufacture the items successfully in the past).

(d) The offeror shall supply an item of the same design and manufactured by the same method at 

the same facilities as the item or similar item previously furnished and accepted under subparagraph 

(5)(a).

(6) Contractor-Performed FAT.

(a) The contractor shall test the quantities as outlined in paragraph (a) of FAR clause 52.209- 3 as 

specified in the contract. The contractor shall submit reports in accordance with paragraph (b) of FAR 
26

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

clause 52.209-3, as supplemented in this procurement note.

(b) For test report preparation and delivery of contractor FAT, the contractor shall—

(i) Use the data item description DI-NDTI-80809B report format.

(ii) Mark the test report with the following: “First article test report – Contract number: 

[insert contract number] and lot/item number: [insert lot/item number].

(iii) Sign the FAT Report, accompanied by the system of record receiving report (i.e., 

WAWF or] DD Form 250) and contractor confirmation that the same process and facilities used to 

manufacture the first article units will be used to manufacture the production units, to the contracting 

officer at the applicable address shown below:

(A) For awards issued by DLA Aviation; or DLA Troop Support Clothing and 

Textile (C&T), Construction and Equipment, Medical Materiel, or Subsistence, submit the report to the 

procuring activity in Block 6 of the DD Form 1155, Block 7 of Standard Form (SF) 33, Block 5 of SF 

26, or Block 9 of SF 1449 award.

(B) For awards issued by DLA Land (SPE7L), submit the report to the following

address: DLA Land – FLSEB, ATTN: FAT Monitor, P. O. Box 3990, Columbus, OH 43218-3990, or 

email to: Land.FAT.Monitor@dla.mil.

(C) For awards issued by DLA Maritime (SPE7M), submit the report to the 

following address: DLA Maritime – FMSE, ATTN: FAT Monitor, P. O. Box 3990, Columbus, OH 

43218-3990, or email to: maritime.fat.monitor@dla.mil.

(D) For awards issued by DLA Troop Support Industrial Hardware, submit the 

report to the following address: DLA Troop Support, Attention: First Article Testing Monitor, Building 

3, 700 Robbins Avenue, Philadelphia, Pennsylvania 19111. Preferred electronic submissions: Hardware 

FAT Monitor at DLAHardwareFATMonitor@dla.mil.

(7) The contractor shall—

(a) Provide and maintain an inspection system acceptable to the Government in accordance with 

FAR Clause 52.246-2 or 52.246-3;

(b) Maintain and make available all records evidencing those details at the Government’s request.

(c) At least fourteen (14) calendar days (or as otherwise specified in the contract) prior to shipment 

to the Government, provide written notice to the contracting officer and to the cognizant DCMA 

Functional Specialist when full administration or Quality Support administration is delegated to DCMA.

(8) Government-performed FAT. The contractor shall—

(a) For delivery of separately priced Government first article samples for Government performed 

FAT ship the units and system of record receiving report (i.e., WAWF or DD Form 250) to the test 

facility specified in paragraph (a) of FAR clause 52.209-4.

(b) For delivery of Government first article samples that are not separately priced, ship the units 

with a commercial shipping document to the test facility.

(c) Prepare the shipping container(s) by marking the external packages in bold letters, “First Article 

Exhibits – Do Not Post to Stock," adjacent to the MIL-STD-129 (latest revision) identification markings.

(d) Use a hard copy of the system of record receiving report (i.e., WAWF DD Form 250), or 

commercial shipping document as a packing list, in accordance with DFARS Appendix F.

(e) Mark the exterior of the shipping container in accordance with MIL-STD-129 (latest revision), 

paragraph 5.11.

(f) In the interior package, include hard copies of the contract, test reports, material 

certifications/process operation sheets, drawings used to manufacture the units, and a pre-paid return 

label or shipping account for payment.

(g) Send units by traceable means (e.g., certified or registered mail, United Parcel Service, Federal 

Express).

(h) Send an email with subject titled “Notification of Test Exhibits [insert Government Lab 
27

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

DODAAC]” to the corresponding address in (i) or (ii) below and to the contracting officer specified in the 

contract. In the email, provide the shipment date, contract/purchase order number, National Stock 

Number, means of transportation, tracking number, and summary of container contents. Attach a copy of 

the system of record receiving report (i.e., WAWF or DD Form 250) documenting the Government has 

performed the contract quality assurance within the system or record.

(i) DLA Land & Maritime – DSCCProdVerif@dla.mil

(ii) DLA Aviation – DSCR.Test&EvaluationOffice@dla.mil

(9) At its discretion, the Government may return FAT units to the contractor at no cost to the

Government. The contractor shall submit the return address and pre-paid return label or

shipping account for payment.

(10) If the Government disapproves or conditionally approves Government-performed 

FAT units, the Government will take action in accordance with FAR 52.209-4.

*****

E09 Prescription: 9.306(S-92) The contracting officer shall include procurement note E09 in

solicitations and awards when contractor FAT applies.

E09 Contractor First Article Test (FAT) Information (MAY 2020)

(1) For FAT requirements, the Government will conduct inspection at source and acceptance at

destination. The FOB point is destination. Due to known systems limitations, solicitations may

contain erroneous inspection, acceptance, and FOB points; and this procurement note takes

precedence over any conflicting terms.

(2) CONTRACTOR FAT DELIVERY SCHEDULE

(a) Days: To Deliver FAT Report to the Government

(b) Days: Government FAT Report Evaluation and Notification to Contractor

(c) Days: To Deliver Final Production Quantity After Approval of FAT Report

(d) Total Delivery Days (Sum of Paragraphs (2)(a) through (2)(c))

*****

E10 Prescription: 9.306(S-92) The contracting officer shall include procurement note E10 in

solicitations and awards when Government FAT applies.

E10 Government First Article Test (FAT) Information (MAY 2020)

(1) For FAT requirements, the Government will conduct inspection at source and acceptance at

destination. The FOB point is destination. Due to known systems limitations, solicitations may

contain erroneous inspection, acceptance, and FOB points; and this procurement note takes

precedence over any conflicting terms.

(2) GOVERNMENT FAT DELIVERY SCHEDULE

(a) Days: To Deliver FAT Units to the Government

(b) Days: Government FAT Evaluation and Notification to Contractor

(c) Days: To Deliver Final Quantity After Approval of FAT

(d) Total Delivery Days (Sum of Paragraphs (2)(a) through (2)(c))

*****

G01 Prescription: (47.305-4-90) The contracting officer shall include Procurement Note G01 in 

solicitations and contracts that require f.o.b. destination and inspection/acceptance at destination.

*****

G01 Additional Wide Area Workflow (WAWF) Information (AUG 2017)

Contractors shall include the Transportation Control Number (TCN) and carrier shipment tracking 

information when submitting the DD250/iRAPT Receiving Report in Wide Area Workflow (WAWF) in 

order to assist with material inspection and acceptance.

*****

H01 Prescription: 9.202(a)(2)(i) Solicitations and awards shall include procurement note
28

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

H01when purchasing qualification items in Federal Supply Class (FSC) 5935.

H01 Qualified Products List (QPL) for Federal Supply Class (FSC) 5935 Connector

Assemblies and Contacts (SEP 2016)

When an offeror includes connectors and electrical contacts manufactured by different qualified

sources, the offeror agrees to provide to the contracting officer or quality assurance

representative, prior to delivery, documentation signed by an authorized contractor representative

responsible for quality assurance, demonstrating that the connectors and electrical contacts in

question were manufactured by/obtained from a current QPL source(s). The signed

documentation must as a minimum include:

(1) Name of the quality assurance representative;

(2) Name of connector manufacturer(s);

(3) Manufacturer(s) part numbers (P/N);

(4) Name of contact manufacturer(s); and

(5) The Commercial and Government Entity (CAGE) code of the manufacturer.

*****

H02 Prescription: 9.202(a)(2)(v) Solicitation and awards shall include procurement note H02

when purchasing component qualification items.

H02 Component Qualified Products List (QPL)/Qualified Manufacturers List (QML) (SEP

2016) This item contains one or more components defined by a specification(s) with an

associated Qualified Products List (QPL) or Qualified Manufacturers List (QML). By

submission of an offer, the offeror will supply such component item(s) only from sources

currently qualified on the applicable QPLs/QMLs.

*****

H04 Prescription: 9.270-3(a) All solicitations and contracts for CSI shall list the items in

DFARS 252.209-7010 and shall include procurement note H04.

H04 Sourcing for Critical Safety Items (SEP 2016)

The contractor procuring, modifying, repairing, or overhauling a critical safety item shall only

use a source approved by the head of the design control activity.

*****

H05 Prescription: 13.390([f]e) Contracting officers shall include procurement note H05 or 

H06 in IDCs below the SAT RFQs.

H05 Bilateral [Simplified] Indefinite-Delivery Contract ([S]IDC) Below the Simplified Acquisition 

Threshold (SAT) (SEP [2021] 2017)

(1) The Government will award a bilateral [S]IDC below the SAT resulting from this request for quote 

[(RFQ)] to the responsible offeror whose [quote] offer conform[s]ing to the terms and conditions in the 

[(RFQ)] request for quote [and] will be most advantageous to the Government, [after considering] price 

and other factors considered. The [awardee] offeror receiving the award is required to [shall] sign the 

[SIDC] the basic contract, [which creates a binding contract]. [The contractor shall] and return the 

signed [SIDC] contract to the contracting officer

(2) [Pricing of orders. The unit price for orders is based on the price for the quantity range that will 

cover the total quantity on the order, regardless of destination.

(3)] Price evaluation will be based on the price quoted for the estimated annual demand in the schedule.

([4]3) Once the guaranteed minimum quantity for [stated in] the [S]IDC is met, the Government is under 

no obligation to place additional orders. The Government may place additional orders for the period of 

performance stated in the [SIDC] basic contract, effective from the [award] date of the [SIDC] basic 

award. All additional orders will reference the [SIDC] basic contract, which documents the terms and 

conditions [applicable to each order] of the IDC. The [SIDC states the] maximum aggregate value of 
29

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

[each task or delivery] orders under the [S]IDC[.] below the SAT is stated in the basic contract; t[T]he

[maximum] aggregate value of [the SIDC] all orders will not exceed the [SAT;] simplified acquisition 

threshold or, for [S]IDCs below the SAT using FAR [s]Subpart 13.5, the thresholds in 13.500(a).

*****

H06 Prescription: 13.390([f]e) Contracting officers shall include procurement notes H05 or 

H06 in [S]IDCs below the SAT RFQs.

H06 Unilateral [Simplified] Indefinite-Delivery Contract ([S]IDC) Below the Simplified 

Acquisition Threshold (SAT) (SEP [2021] 2017)

(1) The Government will award an [a unilateral S]IDC below the SAT resulting from this request for 

quote [(RFQ)] to the responsible offeror whose [quote] offer conform[s]ing to the terms and conditions 

in the [(RFQ) and] request for quote will be most advantageous to the Government, [after considering]

price and other factors considered. [This initial unilateral SIDC is referred to hereafter as the “basic 

SIDC”.]

(2) [Pricing of orders. The unit price for orders is based on the price for the quantity range that 

will cover the total quantity on the order, regardless of destination.]

(3)] Price evaluation will be based on the price quoted for the estimated annual demand in the schedule.

([4]3) Acceptable contractor performance on the initial [task or] delivery order creates the [S]IDC below 

the SAT, and [constitutes] is agreement by the contractor to accept additional orders under the same terms 

and conditions specified in the basic [SIDC] award. [The guaranteed minimum quantity stated in the 

basic SIDC becomes applicable at this point.]

([5]4) Once the guaranteed minimum quantity for [stated in] the [basic S]IDC is met, the Government is 

under no obligation to place additional orders. The Government may place additional orders for the period of 

performance stated in the basic [SIDC] award, effective from the award date [of the basic SIDC]. All 

additional orders will reference the basic [SIDC] award, which documents the terms and conditions of the 

[S]IDC. The [basic SIDC states the] maximum aggregate value of [each task or delivery] orders under the 

[S]IDC below the SAT is stated in the basic award;[. T]the [maximum] aggregate value of [the SIDC] all 

orders will not exceed the [SAT;] simplified acquisition threshold or, for [S]IDCs below the SAT using FAR 

[s]Subpart 13.5, the thresholds in 13.500(a). 

(5) Pricing of orders. The unit price for orders is based on the price for the quantity range that will cover 

the total quantity on the order, regardless of destination, if applicable.

*****

H07 Prescription: 9.306(S-90) Solicitations and awards shall include procurement note H07

when first article testing is required and the contracting officer anticipates a split award to more

than one source of supply to facilitate supply availability. This procedure shall not be used when

establishing requirements contracts or multiple award task or delivery order indefinite quantity

contracts, or when partial small business set-asides apply.

H07 Supply Assurance through Multisource Contracting (SEP 2017)

(1) "Proven source" means a source that has successfully met first article testing (FAT)

requirements in the past and has been identified by the Government as currently meeting the

criteria for FAT waiver.

(2) The Government may make multiple awards to assure the availability of supplies when FAT

is required. When the contracting officer determines it is in the Government's best interest to

increase the likelihood of timely supply availability, the contracting officer may make awards to

both an unproven and a proven source of supply for this item. If there are no sources currently

waived for the FAT requirement, the contracting officer may make awards to more than one

unproven source of supply.

(3) If multiple awards will be made pursuant to (2) above, the source that represents the best

value to the Government based on the evaluation criteria in the solicitation shall receive not less
30

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

than 60% of the total requirement.

(4) Unless an offeror otherwise qualifies its offer, unit prices submitted for the total requirement

will apply to any partial awards.

(5) If multiple awards are made pursuant to (2) above and one of the awardees is an unproven

source that fails to successfully complete FAT requirements, the Government may increase the

quantity of supplies called for in the schedule of this contract to the second awardee, if it is a

proven source or is a previously unproven source that has successfully completed the FAT

requirements for this contract, at the unit prices specified by the second awardee, up to and

including 100% of the quantity awarded to the unproven source that was subject to the failed

FAT. This option is separate and distinct from any other option terms and conditions included in

this contract.

*****

H10 Prescription: PGI 25.7902-4(S-90) Applies to awards if the offeror asserted it does not

require access to DLA controlled technical data or information for contract performance, and it

will provide items that conform to the current revision of applicable technical data.

*****

Awardee Requires No Access to DLA Controlled Technical Data or Information for

Contract Performance (FEB 2020)

Awardee has confirmed it will not require access to DLA controlled technical data or

information for contract performance, and it will provide items that conform to the current

revision of applicable technical data.

*****

H11 Prescription 39.203(S-91) Contracting officers shall insert procurement note H11 in

solicitations and awards contracts when procuring EIT products and services.

*****

H11 Section 508 Requirements (OCT 2020)

Contractors shall comply with the Section 508 Accessibility requirements in this contract and the

current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at

https://www.itic.org/policy/accessibility/vpat (copy website address into browser) as stated in

their proposal, for the duration of contract performance.

*****

H12 Prescription 16.290(i) Contracting officers may insert procurement note H12 in

solicitations and awards, including those subject to FAR Part 12, that meet the criteria in FAR

16.205 for fixed price prospective price redetermination, if the contracting officer determines

economic price adjustment is unsuitable and requires contract pricing to be based on the date

supplies are ordered rather than on date of delivery (reference FARS DEV 13-07).

*****

H12 Price Redetermination – Prospective (JUN 2020) (DEVIATION - PERMANENT)

(a) The unit prices and the total price stated in this contract shall be periodically redetermined in 

accordance with this procurement note, except that --

(1) The prices for supplies ordered and services performed before the first effective date of price 

redetermination (see paragraph (c) of this clause) shall remain fixed; and

(2) In no event shall the total amount paid under this contract exceed any ceiling price included in 

the contract.

(b) Definition. “Costs,” as used in this clause, means allowable costs in accordance with Part 31 of the 

Federal Acquisition Regulation (FAR) in effect on the date of this contract.

(c) Price redetermination periods. For the purpose of price redetermination, performance of this contract 
31

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

is divided into successive periods. The first period shall extend from the date of the contract to 

________, (see note (1)) and the second and each succeeding period shall extend for ______ [insert 

appropriate number] months from the end of the last preceding period, except that the parties may agree 

to vary the length of the final period. The first day of the second and each succeeding period shall be the 

effective date of price redetermination for that period.

(d) Data submission.

(1) Not more than _______ nor less than ______ (see note (2)) days before the end of each 

redetermination period, except the last, the contractor shall submit --

(i) Proposed prices for supplies that may be ordered or services that may be performed in 

the next succeeding period, and –

(A) An estimate and breakdown of the costs of these supplies or services in the 

format of Table 15-2, FAR 15.408, or in any other form on which the parties may agree;

(B) Sufficient data to support the accuracy and reliability of this estimate; and

(C) An explanation of the differences between this estimate and the original (or last 

preceding) estimate for the same supplies or services; and

(ii) A statement of all costs incurred in performing this contract through the end of the ___ 

month (see Note (3)) before the submission of proposed prices with sufficient supporting data to disclose 

unit costs and cost trends for --

(A) Supplies ordered and services performed; and

(B) Inventories of work in process and undelivered contract supplies on hand 

(estimated to the extent necessary).

(2) The contractor shall also submit, to the extent that it becomes available before negotiations on 

redetermined prices are concluded –

(i) Supplemental statements of costs incurred after the date stated in subdivision (d)(1)(ii) of 

this section for --

(A) Supplies ordered and services performed; and

(B) Inventories of work in process and undelivered contract supplies on hand 

(estimated to the extent necessary); and

(C) Any other relevant data that the contracting officer may reasonably require.

(3) If the contractor fails to submit the data required by subparagraphs (d)(1) and (2) of this section, 

within the time specified, the contracting officer may suspend payments under this contract until the data 

are furnished. If it is later determined that the Government has overpaid the contractor, the contractor 

shall repay the excess to the Government immediately. Unless repaid within 30 days after the end of the 

data submittal period, the amount of the excess shall bear interest, computed from the date the data were 

due to the date of repayment, at the rate established in accordance with the interest clause.

(e) Price redetermination. Upon the contracting officer’s receipt of the data required by paragraph (d) of 

this section, the contracting officer and the contractor shall promptly negotiate to redetermine fair and 

reasonable prices for supplies that may be ordered or services that may be performed in the period 

following the effective date of price redetermination.

(f) Contract modifications. Each negotiated redetermination of prices shall be evidenced by a bilateral 

modification to this contract, stating the redetermined prices that apply during the redetermination 

period.

(g) Adjusting billing prices. Pending execution of the contract modification (see paragraph (f) of this 

section), the contractor shall submit invoices or vouchers in accordance with the billing prices stated in 

this contract. If at any time it appears that the then-current billing prices will be substantially greater than 

the estimated final prices, or if the contractor submits data showing that the redetermined price will be 

substantially greater than the current billing prices, the parties shall negotiate an appropriate decrease or 

increase in billing prices. Any billing price adjustment shall be reflected in a contract modification and 
32

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

shall not affect the redetermination of prices under this clause. After the contract modification for price 

redetermination is executed, the total amount paid or to be paid on all invoices or vouchers shall be 

adjusted to reflect the agreed-upon prices, and any requested additional payments, refunds, or credits 

shall be made promptly.

(h) Quarterly limitation on payments statement. This paragraph (h) applies only during periods for which 

firm prices have not been established.

(1) Within 45 days after the end of the quarter of the contractor’s fiscal year in which a delivery is 

first made (or services are first performed) and accepted by the Government under this contract, and for 

each quarter thereafter, the contractor shall submit to the contract administration office (with a copy to 

the contracting office and the cognizant contract auditor) a statement, cumulative from the beginning of 

the contract, showing --

(i) The total contract price of all supplies or services ordered and accepted by the 

Government and for which final prices have been established;

(ii) The total costs (estimated to the extent necessary) reasonably incurred for, and properly 

allocable solely to, the supplies or services ordered and accepted by the Government and for which final 

prices have not been established;

(iii) The portion of the total interim profit (used in establishing the initial contract price or 

agreed to for the purpose of this paragraph (h)) that is in direct proportion to the supplies or services 

ordered and accepted by the Government and for which final prices have not been established; and

(iv) The total amount of all invoices or vouchers for supplies or services ordered and 

accepted by the Government (including amounts applied or to be applied to liquidate progress payments).

(2) The statement required by subparagraph (h)(1) of this section need not be submitted for any 

quarter for which either no costs are to be reported under subdivision (h)(1)(ii) of this section, or revised 

billing prices have been established in accordance with paragraph (g) of this section, and do not exceed 

the existing contract price, the contractor’s price-redetermination proposal, or a price based on the most 

recent quarterly statement, whichever is least.

(3) Notwithstanding any provision of this contract authorizing greater payments, if on any quarterly 

statement the amount under subdivision (h)(1)(iv) of this section exceeds the sum due the contractor, as 

computed in accordance with subdivisions (h)(1)(i), (ii), and (iii) of this section, the contractor shall 

immediately refund or credit to the Government the amount of this excess. The contractor may, when 

appropriate, reduce this refund or credit by the amount of any applicable tax credits due the contractor 

and by the amount of previous refunds or credits affected under this procurement note. If any portion of 

the excess has been applied to the liquidation of progress payments, then that portion may, instead of 

being refunded, be added to the unliquidated progress payment account, consistent with the progress 

payments clause. The contractor shall provide complete details to support any claimed reductions in 

refunds.

(4) If the contractor fails to submit the quarterly statement within 45 days after the end of each 

quarter and it is later determined that the Government has overpaid the contractor, the contractor shall 

repay the excess to the Government immediately. Unless repaid within 30 days after the end of the 

statement submittal period, the amount of the excess shall bear interest, computed from the date the 

quarterly statement was due to the date of repayment, at the rate established in accordance with the 

Interest clause.

(i) Subcontracts. No subcontract placed under this contract may provide for payment on a cost-plus-apercentage-of-cost basis.

(j) Disagreements. If the contractor and the contracting officer fail to agree upon redetermined prices for 

any price redetermination period within 60 days (or within such other period as the parties agree) after 

the date on which the data required by paragraph (d) of this section are to be submitted, the contracting 

officer shall promptly issue a decision in accordance with the Disputes clause. For the purpose of 
33

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

paragraphs (f), (g), and (h) of this section, and pending final settlement of the disagreement on appeal, by 

failure to appeal, or by agreement, this decision shall be treated as an executed contract modification. 

Pending final settlement, price redetermination for subsequent periods, if any, shall continue to be 

negotiated as provided in this procurement note.

(k) Termination. If this contract is terminated, prices shall continue to be established in accordance with 

this procurement note for:

(1) completed supplies and services accepted by the Government and;

(2) those supplies and services not terminated under a partial termination. All other elements of the 

termination shall be resolved in accordance with other applicable clauses or procurement notes of this 

contract.

*****

H13 Prescription: 11.9201(d) Contracting officers shall insert include procurement note H13 

in all solicitations and awards for consumable items that require production by an FAAapproved manufacturer.

*****

Federal Aviation Administration (FAA) Certified Parts – Shipment Documentation

Requirements (JUN 2020)

(1) The contractor shall furnish acceptable documentation with each shipment demonstrating appropriate 

certification of the item. Acceptable documentation is one of the following:

(a) FAA Form 8130-3, Airworthiness Approval Tag;

(b) Certificate of Conformance with information equivalent to information on FAA Form 8130-3, 

and compliant with the Contract Deliverables Requirements List;

(c) European Aviation Safety Agency (EASA) Form 1, Authorized Release Certificate; or

(d) Transport Canada Civil Aviation (TCCA) Form One, Authorized Release Certificate Form One.

(2) The contractor shall provide with each shipment documentation that includes a statement confirming 

all items in the shipment are new, unused, and meet contract requirements.

(3) For each quantity unit pack (QUP) equal to each unit of issue, the contractor shall provide a copy of 

the documentation described in paragraph (1) of this procurement note. The contractor shall package the 

documentation with the material prior to shipment. If the material is manufactured in different lots, the 

contractor shall provide the documentation for each lot.

(4) The contractor shall indicate on the marking/labels that the appropriate documentation applies and is 

included inside the package. The contractor shall place marking/labels on the outside of the packaging.

*****

H14 Prescription 4.1303-90 The contracting officer shall insert procurement note H14, Contractor 

Personnel Security Requirements, in solicitations and contracts that contain FAR 52.204-9, Personal 

Identity Verification of Contractor Personnel, when contract performance requires contractor [routine

physical] access to Federally controlled facility and/or [routine] access to a Federally controlled 

information system.

*****

H14 Contractor Personnel Security Requirements ([DEC] JAN 2021)

(a) Work to be performed under this contract or task order may, in full or in part, be performed at the 

Defense Logistics Agency (DLA) Headquarters (HQ), DLA field activity office(s), or other Federallycontrolled facilities. Prior to beginning work on a contract, DLA requires all contractor personnel 

working on the Federally-controlled facility to have, at a minimum, an initiated National Agency Check 

with Written Inquiries (NACI) or NACI equivalent and favorable completion of a Federal Bureau of 

Investigation (FBI) fingerprint check.

(b) Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2-R, Personnel 

Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD contractor personnel 
34

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

who have access to Federally-controlled information systems must be assigned to positions which are 

designated at one of three information technology (IT) levels, each requiring a certain level of 

investigation and clearance, as follows:

(1) IT-I for an IT position requiring a single scope background investigation (SSBI) or SSBI 

equivalent;

(2) IT-II for an IT position requiring a National Agency check with Law and Credit (NACLC) or 

NACLC equivalent; and

(3) IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

(c) Previously completed security investigations may be accepted by the Government in lieu of new 

investigations if determined by the DLA Intelligence Personnel Security Office to be essentially 

equivalent in scope to the contract requirements. The length of time elapsed since the previous 

investigation will also be considered in determining whether a new investigation is warranted. To assist 

the Government in making this determination, the contractor must provide the following information to 

the respective DLA Intelligence Personnel Security Office immediately upon receipt of the contract. This 

information must be provided for each contractor employee who will perform work on a Federallycontrolled facility and/or will require access to Federally-controlled information systems:

(1) Full name, with middle name, as applicable, with social security number;

(2) Citizenship status with date and place of birth;

(3) Proof of the individual’s favorably adjudicated background investigation or NACI, consisting of 

identification of the type of investigation performed, date of the favorable adjudication, name of the 

agency that made the favorable adjudication, and name of the agency that performed the investigation;

(4) Company name, address, phone and fax numbers with email address;

(5) Location of on-site workstation or phone number if off-site (if known by the time of award); 

and

(6) Delivery order or contract number and expiration date; and name of the contracting officer.

(d) The contracting officer will ensure that the contractor is notified as soon as a determination is made 

by the assigned or cognizant DLA Intelligence Personnel Security Office regarding acceptance of the 

previous investigation and clearance level.

(1) If a new investigation is deemed necessary, the contractor and contracting officer will be 

notified by the respective DLA Personnel Security Office after appropriate checks in DoD databases 

have been made.

(2) If the contractor employee requires access to classified information and currently does not have 

the appropriate clearance level and/or an active security clearance, the DLA Intelligence Personnel 

Security Office will relay this information to the contractor and contracting officer for further action. 

Investigations for contractor employees requiring access to classified information must be initiated by the 

contractor Facility Security Officer (FSO).

(3) The contracting officer will ensure that the respective DLA Intelligence Personnel Security 

Office initiates investigations for contractor employees not requiring access to classified information 

(i.e., IT or unescorted entry).

(4) It is the contractor’s responsibility to ensure that adequate information is provided and that each 

contractor employee completes the appropriate paperwork, as required either by the contracting officer or 

the DLA Intelligence Personnel Security Office, in order to begin the investigation process for the 

required clearance level.

(e) The contractor is responsible for ensuring that each contractor employee assigned to the position has 

the appropriate security clearance level.

(f) The contractor shall submit each request for IT access and investigation through the contracting 

officer to the assigned or cognizant DLA Intelligence Personnel Security Office. Requests shall include 
35

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

the following information and/or documentation:

(1) Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86, Questionnaire 

for National Security Positions (see note below);

(2) Proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or 

naturalization certificate); and

(3) Form FD-258, Fingerprint Card (however, fingerprinting can be performed by the cognizant 

DLA Intelligence Personnel Security Office).

(Note to (f)(1) above: An investigation request is facilitated through use of the SF 85 or the SF 86. These 

forms with instructions as well as the Optional Form (OF) 306, Declaration for Federal Employment, 

which is required with submission of the SF85 or SF 86, are available at the Office of Personnel 

Management’s (OPM) system called Electronic – Questionnaires for Investigations Processing (e-QIP). 

Hard copies of the SF85 and SF86 are available at OPM’s web-site, www.opm.gov, but hard copies of 

the forms are not accepted.)

(g) Required documentation, listed above in paragraphs (f)(1) through (3), must be provided by the 

contractor as directed by the contracting officer to the cognizant DLA Intelligence Personnel Security 

Office at the time of fingerprinting or prior to the DLA Intelligence Personnel Security Office releasing 

the investigation to OPM.

(h) Upon completion of the NACI, NACLC, SSBI, or other sufficient, appropriate investigation, the 

results of the investigation will be forwarded by OPM to the appropriate adjudication facility for 

eligibility determination or the DLA Intelligence Personnel Security Office for review and determination 

regarding the applicant’s suitability to occupy an unescorted entry position in performance of the DLA 

contract. Contractor personnel shall not commence work on this effort until the investigation has been 

favorably adjudicated or the contractor employee has been waived into the position pending completion 

of adjudication. The DLA Intelligence Personnel Security Office will ensure that results of investigations 

will be sent by OPM to the Department of Defense, Consolidated Adjudications Facility (DoDCAF) or 

DLA Intelligence Personnel Security Office.

(i) A waiver for IT level positions to allow assignment of an individual contractor employee to

commence work prior to completion of the investigation may be granted in emergency situations when it 

is determined that a delay would be harmful to national security. A request for waiver will be considered 

only after the Government is in receipt of the individual contractor employee’s completed forms, the 

background investigation has been initiated, and favorable FBI fingerprint check has been conducted. 

The request for a waiver must be approved by the Commander/Director or Deputy Commander/Director 

of the site. The cognizant DLA Intelligence Personnel Security Office reserves the right to determine 

whether a waiver request will be forwarded for processing. The individual contractor employee for which 

the waiver is being requested may not be assigned to a position, that is, physically work at the Federallycontrolled facility and/or be granted access to Federally-controlled information systems, until the waiver 

has been approved.

(j) The requirements of this procurement note apply to the prime contractor and any subcontractors the 

prime contractor may employ during the course of this contract, as well as any temporary employees that 

may be hired by the contractor. The Government retains the right to request removal of contractor 

personnel, regardless of prior clearance or adjudication status whose actions, while assigned to this 

contract, who are determined by the contracting officer to conflict with the interests ofthe Government. If 

such removal occurs, the contractor shall assign qualified personnel, with the required investigation, to 

any vacancy.

(k) All contractor personnel who are granted access to Government and/or Federally-controlled 

information systems shall observe all local automated information system (AIS) security policies and 

procedures. Violations of local AIS security policy, such as password sharing, performing personal work, 

file access violations, or browsing files outside the scope of the contract, will result in removal of the 
36

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

contractor employee from Government property and referral to the contractor for appropriate disciplinary 

action. Actions taken by the contractor in response to a violation will be evaluated and will be reflected 

in the contractor’s performance assessment for use in making future source selection decisions. In 

addition, based on the nature and extent of any violations of AIS security policy, the Government will

consider whether it needs to pursue any other actions under the contract such as a possible termination.

(l) The contractor may also be required to obtain a Common Access Card (CAC) or Installation Access 

Badge for each contractor employee in accordance with procedures established by DLA. When a CAC is 

required, the contracting officer will ensure that the contractor follows the requirements of Homeland 

Security Presidential Directive 12 and any other CAC-related requirements in the contract. The 

contractor shall provide, on a monthly basis, a listing of all personnel working under the contract that 

have CACs.

(m) [See procurement note H16, Operations Security (OPSEC) For On-site Contractors, for

required OPSEC training.] Contractor personnel must additionally receive operations security 

(OPSEC) and information security (INFOSEC) awareness training. The DLA annual OPSEC refresher 

training and DLA annual INFOSEC training will satisfy these requirements and are available through the 

DLA Intelligence Office.

(n) When a contractor employee who has been granted a clearance is removed from the contract, the 

contractor shall provide an appropriately trained substitute who has met or will meet the investigative 

requirements of this procurement note. The substitute may not begin work on the contract without 

written documentation, signed by the contracting officer, stating that the new contractor employee has 

met one of the criteria set forth in paragraphs (c), (d), or (i) of this procurement note (i.e., acceptance of a 

previously completed security investigation, satisfactory completion of a new investigation, or a waiver 

allowing work to begin pending completion of an investigation). Contractor individual employees 

removed from this contract as a result of a violation of local AIS security policy are removed for the 

duration of the contract.

(o) The following shall be completed for every employee of the Government contractor working on this 

contract upon contract expiration. Additionally, the contractor shall notify the contracting officer 

immediately in writing whenever a contractor employee working on this contract resigns, is reassigned, 

is terminated, or no longer requires admittance to the Federally-controlled facility or access to Federallycontrolled information systems. When the contractor employee departs, the contractor will relay 

departure information to the cognizant DLA Intelligence Personnel Security Office and the Trusted 

Agent (TA) that entered the individual into the Trusted Associated Sponsorship System (TASS), so 

appropriate databases can be updated. The contractor will ensure each departed employee has completed 

the DLA J6 Out-Processing Checklist, when applicable, for the necessary security briefing, has returned

any Government furnished equipment, returned the DoD CAC and DLA (or equivalent Installation) 

badge, returned any DoD or DLA vehicle decal, and requested deletion of local area network account 

with a prepared Department of Defense (DD) Form 2875. The contractor will be responsible for any 

costs involved for failure to complete the out-processing, including recovery of Government property 

and investigation involved.

(p) These contractor security requirements do not excuse the contractor from meeting the delivery 

schedule/performance requirements set forth in the contract, or waive the delivery schedule/performance 

requirements in any way. The contractor shall meet the required delivery schedule/performance 

requirements unless the contracting officer grants a waiver or extension.

(q) The contractor shall not bill for personnel, who are not working on the contract while that contractor 

employee’s clearance investigation is pending.

*****
37

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

The following was previously deleted in error:

[H15, Prescription: 32.908-94 Used in solicitations and awards for supplies when applicable in 

accordance with 32.905(c)(S-90)(1)(i) and when either the clause at 52.232-25, Prompt Payment, or 

the clause at 52.212-4, Contract Terms and Conditions – Commercial Items, is used.

*****

H15 Transporter proof of delivery (TPD) (JAN 2021)

(a) Definition. As used in this procurement note, transporter proof of delivery (TPD) means a 

commercial document that is generated by the Contractor and/or the Contractor’s transporter of 

supplies and that is signed by the Government customer in order to document delivery of supplies 

under this contract/order. Examples of TPD are United Parcel Service (UPS) or Federal Express 

(FEDEX) delivery tracking reports. TPD documentation must include a customer signature, or 

visibility of the name of the customer who signed.

(b) When this procurement note is included in the contract or order, the Government may use 

TPD, in combination with adequate Contractor documentation cross-referencing the TPD to the 

specific supplies provided, as a basis for accepting the supplies. TPD with adequate supporting 

documentation satisfies the receipt report requirement and, coupled with acceptance, allows the 

Government to initiate the payment process, if all other applicable payment conditions are 

satisfied.

(c) To facilitate the payment process, the Government will initiate a request for the Contractor to 

provide TPD when the customer has not provided receipt acknowledgement to the buying activity. 

If TPD is requested and the Contractor agrees to provide it, the documentation must include the 

customer signature, or visibility of the name of the customer who signed, and as much of the 

following information as possible:

(1) Contract number or order number;

(2) Contract line item number (CLIN);

(3) Unit price;

(4) Quantity of items;

(5) Extended price;

(6) National stock number (NSN);

(7) Delivery date;

(8) Recipient organization's name and address;

(9) Receiving activity Department of Defense activity address code (DoDAAC);

(10) Requisition document number (and suffix, when applicable);

(11) Shipment number;

(12) Invoice number; and

(13) Location where the carrier made delivery (activity name, building number, city, state). 

(d) Process for submitting TPD documentation.

(1) Enter wide area workflow (WAWF) using the ``history folder,'' enter the appropriate

contract data, and recall the receiving report (RR);

(2) Click on “attachment.” Browse and upload the TPD and any additional Contractor 

documentation required to provide the information identified in paragraph (c) of this procurement 

note. (Attachments created in any Microsoft Office product or in PDF format are acceptable.); and 

(3) Click on “submit.”

(e) Responsibility for supplies.

(1) Title to the supplies passes to the Government after delivery to the point of first receipt by the 

Government and subsequent acceptance.

(2) Notwithstanding any other provision of the contract, order, or blanket purchase agreement, 

the Contractor shall:
38

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(i) Assume all responsibility and risk of loss for supplies not received at destination, damaged 

in transit, or not conforming to purchase requirements; and

(ii) Replace, repair, or correct those supplies promptly at the Contractor’s expense, if 

instructed to do so by the Contracting Officer within 180 days from the date title to the supplies 

vests in the Government.]

*****

H16 Prescription: 4.1303-91 Used in solicitations and contracts when contract performance 

requires contractors to have intermittent and/or routine physical access to a Federally-controlled 

facility and/or intermittent and/or routine access to a Federally-controlled information system.

*****

H16 Operations Security (OPSEC) For On-site Contractors (DEC 2021)

(1) Contractors shall complete the following courses: (a) Center for the Development of

Security Excellence Operations Security (OPSEC) Awareness; (b) Unauthorized Disclosure of

Classified Information for DoD and Industry; (c) Insider Threat Awareness; and (d)

Introduction to Information Security courses. These courses are located at Security

Awareness Hub (https://securityawareness.usalearning.gov/index.html).

(2) The courses identified at subparagraph (1) above are required for all contractors that

perform work on-site at a DLA or DoD facility, or for contractors that perform work off-site

and access a Federally-controlled information system.

(3) The contractor shall immediately direct its workforce who are performing services for the

Government to take the training after contract award. The contractor shall provide evidence

of this training to the contracting officer representative or the contracting officer no later

than five business days after contract award or prior to accessing the installation or a

Federally-controlled information system, whichever occurs first.

(4) Annual refresher training is required and consists of re-accomplishing all of the courses

listed in subparagraph (1) above. The contractor shall keep certificates on record for

inspection or submission as required by the Government at the Government’s discretion.

*****]

L01 Prescription: 4.502(b) Contracting officers shall include procurement note L01 in DLA

Internet Bid Board System (DIBBS) solicitations for purchase orders and contracts (except

indefinite delivery/indefinite quantity task or delivery order contracts, requirements contracts,

and multiple award federal supply schedule-type contracts).

*****

L01 Electronic Award Transmission (JUN 2020)

DLA provides notice of awards by either—

(1) Electronic email containing a link to the electronic copy of the Department of Defense (DD)

Form 1155, Order for Supplies or Services, on the DLA Internet Bid Board System (DIBBS); or

(2) Electronic Data Interchange (EDI) 850 utilizing American National Standards Institute

(ANSI) X12 Standards through a value added network (VAN) approved by DLA Transaction

Services.

Offerors/contractors can obtain information regarding EDI, ANSI X12 transactions, and VANs

approved by DLA Transaction Services at Defense Automatic Addressing System (DAAS)

Value Added Network List (https://www.transactionservices.dla.mil/daashome/edi-vanlistdla.asp). Offerors should direct questions concerning electronic ordering to the appropriate

procuring organization point of contact below:

DLA Land and Maritime, Helpdesk.EBS.L&M.LTCs@dla.mil

DLA Troop Support, dlaedigroup@dla.mil
39

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

*****

L02 Prescription: 4.502(b) Contracting officers shall include procurement note L02 in DIBBS

solicitations for indefinite-delivery/indefinite quantity task or delivery order contracts,

requirements contracts, and multiple award federal supply schedule-type contracts.

*****

L02 Electronic Order Transmission (JUN 2020)

Offerors shall select one of the following alternatives for paperless order transmission:

( ) American National Standards Institute (ANSI) X12 Standards through a value added network

(VAN) approved by DLA Transaction Services; or

( ) Electronic mail (email) award notifications containing web links to electronic copies of the

Department of Defense (DD) Form 1155, Order for Supplies or Services.

Offerors must register on the DLA Internet Bid Board System (DIBBS)

(https://www.dibbs.bsm.dla.mil/ ) to receive email notification. If the offeror elects ANSI/VAN

order transmission, DLA will send Electronic Data Interchange (EDI) transaction sets at time of

award. The contractor shall acknowledge receipt of transaction sets with a functional

acknowledgement or order receipt message within 24 hours. If the contractor receives the award

transaction set on a weekend or Federal holiday, the contractor shall acknowledge receipt on the

next business day. This acknowledgement will confirm that the contractor’s interface with the

system is working as needed for contract ordering.

Offerors can obtain information regarding EDI, ANSI X12 transactions, and VANs approved by

DLA Transaction Services at Defense Automatic Addressing System (DAAS) Value Added

Network List (https://www.transactionservices.dla.mil/daashome/edi-vanlist-dla.asp).

Offerors should direct questions concerning electronic ordering to the appropriate procuring

organization point of contact below:

DLA Land and Maritime, Helpdesk.EBS.L&M.LTCs@dla.mil

DLA Troop Support, dlaedigroup@dla.mil

DLA Aviation, avnprocsysproceddiv@dla.mil, phone # 804-279-4026

*****

L04 Prescription: 11.391(b) Solicitations shall include procurement notes L04 and M06 when

items are identified in the item description only by the name of an approved source (CAGE

code), a part number, and a brief description.

L04 Offers for Part Numbered Items (SEP 2016)

(a) For part numbered items, identified in the item description only by the name of an approved source 

(CAGE code), a part number, and a brief description.

Exact product – applies to contract line-item(s) (CLIN(s)): _____

CAGE code __________ part number ________

Alternate product – applies to CLIN(s):

CAGE code __________ part number ________

Superseding part number – applies to CLIN(s):

CAGE code __________ part number ________

Identify reason for superseding part number:

Administrative P/N change only: Yes____ No____

Minor change/No change in configuration: Yes____ No____

Previously-approved product – applies to CLIN(s): _____

Contract or Solicitation Number: ____________________

CAGE code __________ part number ________

Correction to CAGE/Part Number – applies to CLIN(s) _____

CAGE code in error/same corporation, different division Yes ___ No___
40

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

CAGE code in error/sold to different corporation Yes ___ No___

Part number not recognized Yes ___ No___

Obsolete part number Yes ___ No___

Other Yes ___ No___

(b) Exact product means a product described by the name of an approved source and its corresponding 

part number cited in the item description; and manufactured by, or under the direction of, that approved 

source. An offeror of an exact product must meet one of the descriptions below.

(1) An approved source offering its part number cited in the item description;

(2) A dealer/distributor offering the product of an approved source and part number cited in the item 

description;

(3) A manufacturer who produces the offered item under the direction of an approved source; and has 

authorization from that approved source to manufacture the item, identify it as that approved source’s 

name and part number, and sell the item directly to the Government.

(4) A dealer/distributor offering the product of a manufacturer that meets the description in 

subparagraph (3) above.

(c) Alternate product.

(1) The offeror must indicate that an alternate product is being offered if the offeror is any one of the 

following:

(i) An offeror who manufactures the item for an approved source cited in the item description, but does 

not have authorization from the approved source to identify it as the approved source part number, and 

sell the item directly to the Government;

(ii) A dealer/distributor offering the product of a manufacturer that meets the description in (i) above;

(iii) An offeror of a reverse-engineered product that is not cited in the item description; or

(iv) An offeror whose product does not meet the criteria of exact product, superseding product or 

previously approved product.

(2) An offer of an alternate product is an alternate offer.

(d) The offeror must indicate that a superseding part number is being offered if the offered item 

otherwise qualifies as an exact product, except that the part number cited in the item description has been 

superseded due to an administrative part number change with no change in configuration of the item.

(e) The offeror must indicate that a previously-approved product is being offered if the product offered 

has previously been delivered to the Government or otherwise previously evaluated and approved.

(f) Correction to CAGE/Part Number Cited in the Item Description

Submitted by offeror to notify the Government if there is a CAGE code error: same corporation/different 

division; sold to different corporation; part number not recognized; obsolete part number; other.

(g) Traceability documentation.

(1) The contracting officer may request evidence of the technical acceptability of the product offered. 

The evidence must be submitted within 2 days, or as otherwise specified, or the offer will not be 

considered.

(2) For offers of exact product, offerors other than the approved manufacturing source must retain 

evidence and provide the traceability evidence of the identity of the item and its manufacturing source 

when requested by the contracting officer.

(i) If offered item(s) are not in stock or not yet manufactured a copy of an original quotation from the 

approved source to the offeror identifying exact item cited in item description and a quantity sufficient to 

satisfy the solicitation requirement.

(ii) If offered item(s) are shipped or in stock, a copy of invoice on approved source's letterhead; or a 

copy of packing slip which accompanied shipment from approved source to offeror. The invoices and 

packing slips must identify exact item cited in item description and a quantity sufficient to satisfy the 

solicitation requirement.
41

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(iii) If the offeror is an authorized dealer/distributor, or manufactures the item for an approved source, a 

copy of the contractual agreement with, or the express written authority of, the approved source to buy, 

stock, repackage, sell, or distribute the part. The agreement must specifically identify the exact item, or 

otherwise ensure that the offeror is authorized by the approved source to manufacture or distribute the 

exact item being acquired. If the agreement covers a general product line or is otherwise not productspecific, the offeror must furnish additional documentation to address the exact item being acquired.

(iv) Other verifiable information.

(3) For superseding part number, the offeror may be requested to furnish evidence to establish that there 

are no changes in the configuration of the part.

(4) For previously approved products, upon request of the contracting officer, the offeror must furnish 

the contract, solicitation, source approval request (SAR) package, or letter of approval under which the 

product was previously furnished or approved.

(h) Alternate offer data.

(1) The contracting officer may request drawings, specifications, or other data necessary to clearly 

describe the characteristics and features of an alternate offer. Data submitted shall cover design,

materials, performance, function, interchangeability, inspection or testing criteria, and other 

characteristics of the offered product. The contracting officer may also request drawings and other data 

covering the design, materials, etc., of the exact product cited in the item description if the Agency does 

not possess data sufficient to evaluate the alternate product. The data must be submitted within 10 days, 

or as otherwise specified, or the offer will not be considered.

(2) If the alternate product is a reverse-engineered product, the offeror shall provide: technical 

documentation to establish that the offered item represents the exact item specified in the item 

description (i.e., invoice from an approved source or submission of samples having markings of an 

approved source); number of samples that were examined; the process/logic used; raw data 

(measurements, lab reports, test results) used to prepare drawings or specifications for the offered item; 

any additional evidence that indicates the reverse-engineered item will function properly in the end item; 

and any evidence that life cycle/reliability considerations have been analyzed.

(j) Evaluation of Alternate Offers.

If the solicitation does not provide for evaluation of alternate offers for the current procurement, the 

offeror may submit a request for evaluation of the alternate product’s technical acceptability for future 

procurements of the same item. The request for evaluation shall cite the national stock number (NSN) of 

the exact product and include the applicable level of technical data. The level of technical data that the 

Government has available for use to evaluate the acceptability of an alternate product offered, and the 

corresponding level of technical data that must be furnished with an offer of alternate product, will be 

identified in the item description and/or via correspondence with the appropriate location below.

(1) For solicitation numbers beginning with SPE7:

DLA Land and Maritime

Directorate of Procurement

Alternate Offer Monitor, BPP

Post Office (P.O.) Box 3990

Columbus, Ohio 43218-3990

(2) For solicitation numbers beginning with SPE4:

DLA Aviation

Office of the Competition Advocate

Attention: BPC

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5100

(3) For solicitation numbers beginning with SPE1, SPE2, SPE3, SPE5, or SPE8:
42

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

DLA Troop Support

Attention: (see note below)

700 Robbins Avenue

Philadelphia, Pennsylvania 19111-5096

Note: The address (attention line) will change based on the 4th digit of the PIIN as follows:

SPE1 = Clothing and Textile (C&T)

SPE2 = Medical

SPE3 = Subsistence

SPE5 = Industrial Hardware (formerly Aviation or L&M detachments)

SPE8 = Construction and Equipment (C&E)

(4) For solicitation numbers beginning with SPRRA1 and SPRRA2:

Defense Logistics Agency – DLA Aviation

Office of the Competition Advocate

Building 5201

Redstone Arsenal, Alabama 35898

(5) For solicitation numbers beginning with SPRPA1:

DLA Philadelphia

Competition Advocate Office

700 Robbins Avenue Building 1

Philadelphia, Pennsylvania 19111-5098

(6) For Tank-Automotive and Armaments Command (TACOM) Depot Level Repairable (DLR) - DLA 

Land and Maritime solicitations beginning with SPRDL1:

Defense Logistics Agency

DLR Procurement Operations - ZG

6501 East Eleven Mile Road

Warren, Michigan 48397-5000

(7) For Communications-Electronics Command (CECOM) DLR-DLA Land and Maritime solicitations 

beginning with SPRBL1:

Defense Logistics Agency

DLR Procurement Operations - ZL

6001 Combat Dr., Rm. C1-301

Aberdeen Proving Ground, MD 21005-1846

*****

L06 Prescription: 33.103(d)(4) Solicitations must include procurement note L06 or language

substantially as follows:

L06 Agency Protests (DEC 2016)

Interested parties may file an agency level protest with the contracting officer or may

request an independent review by the chief of the contracting office (CCO). Independent

review by the CCO is an alternative to consideration by the contracting officer and is not

available as an appellate review of a contracting officer decision on a protest previously

filed with the contracting officer. Absent a clear indication of the intent to file an agency

level protest with the CCO for independent review, protests will be presumed to be

protests to the contracting officer.

*****

L07 Prescription: 37.110(a) Solicitations shall include procurement note L07 to identify

Government points of contact for offerors who wish to inspect the Government installation

where services will be performed.
43

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

L07 Site Visit Instructions (OCT 2016)

Primary Name: Phone Number

Alternate Name: Phone Number

*****

L08 Prescription: 15.303(a)(c)(3)(i) Contracting officers shall include procurement note L08 in

solicitations if they will use the Supplier Performance Risk System (SPRS) to evaluate offerors’

past performance for best value source selections valued under $10 million.

*****

L08 Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations (JUN 

2020)

(1) The Government will use the Supplier Performance Risk System (SPRS)

(https://www.sprs.csd.disa.mil/) (formerly Past Performance Information Retrieval System – Statistical 

Reporting (PPIRS-SR)) to evaluate suppliers’ past performance.

(2) SPRS collects quality and delivery data on previously awarded contracts and orders from existing 

Department of Defense reporting systems to classify each supplier’s performance history by Federal 

supply class (FSC) and product or service code (PSC). The SPRS application provides the contracting 

officer quantifiable past performance information regarding a supplier's quality and delivery performance 

for the FSC and PSC of the supplies the Government is purchasing.

(3) The contracting officer will use the quality and delivery classifications identified for a supplier in 

SPRS to evaluate a supplier’s past performance in conjunction with the supplier’s references (if 

requested). The Government will use this past performance information in accordance with the basis for 

award stated in the solicitation.

(4) SPRS generates classifications daily for each contractor. The SPRS Software User's Guide for 

Awardees/Contractors (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) and the SPRS 

Government User Guide (https://www.sprs.csd.disa.mil/pdf/SPRS_Government.pdf) provide instructions 

for accessing SPRS classifications. Contractors have access to SPRS for their own classifications only. 

Suppliers are encouraged to review their own classifications; the SPRS reporting procedures and 

classification methodology detailed in the SPRS Software User's Guide for Awardees/Contractors

(https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf); and the SPRS Evaluation Criteria

(https://www.sprs.csd.disa.mil/pdf/SPRS_DataEvaluationCriteria.pdf). The SPRS Software User's Guide 

for Awardees/Contractors (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) provides the method

to challenge a rating generated by SPRS.

*****

L09 Prescription: 15.407-90(c) Solicitations shall include procurement note L09 when the

contracting officer may use a reverse auction.

L09 Reverse Auction (OCT 2016)

The Contracting Officer may utilize reverse auctioning to conduct price discussions. If the Contracting 

Officer does not conduct a reverse auction, award may be made on initial offers or following discussions. 

If the Contracting Officer decides to use line reverse auctioning to conduct price negotiations, the 

Contracting Officer will notify Offerors of this decision and the following applies:

(1) The contracting officer may use reverse auction as the pricing technique during discussions to receive 

the final offered prices from each offeror.

(2) During each round of reverse auction, the system displays the lowest offer price(s) unless the auction 

instructions are different. All offerors and authorized auction users see the displayed lowest price(s). 

This disclosure is anonymous and a generic identifier displays for the offeror. Generic identifiers include 

designators such as “offer A” or “lowest-priced offeror.” By submitting a proposal in response to the 

solicitation, offerors agree to participate in the reverse auction and that their prices may be disclosed, 
44

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

including to other offerors, during the reverse auction.

(3) An offeror’s final auction price at the close of the reverse auction is considered its final price 

proposal revision. No price revisions will be accepted after the close of the reverse auction, unless the 

contracting officer decides that further discussions are needed and final price proposal revisions are again 

requested in accordance with Federal Acquisition Regulation (FAR) 15.307, or the contracting officer 

determines that it would be in the best interest of the Government to re-open the auction.

(4) The contracting officer identifies participants to the DLA commercial reverse auction service 

provider. To be eligible for award and participate, the offeror must agree with terms and conditions of the 

entire solicitation and the commercial reverse auction service. The reverse auction pricing tool system 

administrator sends auction information in an email. The reverse auction system designates offers as 

"lead," meaning the current low price in that auction, or "not lead," meaning not the current low price in 

that auction. In the event of a tie offer, the reverse auction provider's system designates the first offer of 

that price as "lead" and the second or subsequent offer of that price as "not lead." If a tie offer is 

submitted and no evaluation factors other than price were identified in the solicitation or a low-price 

technically acceptable source selection is being used, the "Not Lead” offeror that submitted the tie offer 

must offer a changed price; otherwise its offer will be ineligible for award. If evaluation factors in 

addition to price were listed in the solicitation and a tradeoff source selection is being used, tie offers that 

are "Not Lead" will be considered and evaluated.

(5) Offerors unable to enter pricing through the commercial reverse auction service provider’s system 

during a reverse auction must notify the contracting officer or designated representative immediately. 

The contracting officer may, at their sole discretion, extend or re-open the reverse auction if the reason 

for the offeror’s inability to enter pricing is determined to be without fault on the part of the offeror and 

outside the offeror’s control.

(6) Training. The commercial reverse auction service provider or government representative conducts 

training for offerors. Offerors receive training through written material, the commercial reverse auction 

service provider’s website, or other means. Trainers name employees successfully completing the 

training as a “Trained Offeror.” Only trained offerors may engage in a reverse auction. The contracting 

officer reserves the right to remove the “trained offeror” title from anyone who fails to obey the 

solicitation or commercial reverse auction service provider terms and conditions.

*****

L10 Prescription: 15.407-90(d) Contracting officers must use procurement note L10 when

reverse auction may be used for some or all delivery orders issued against a multiple award

contract with competitive ordering. Examples include FAR Subpart 8.4 requests for quotes and

blanket purchase agreements (BPAs) when the BPA ordering process follows FAR 8.405-

3(c)(2)(ii) or (iii).

L10 Competing Individual Delivery Orders Through Reverse Auctions (OCT 2016)

(1) A reverse auction may be used as the price negotiation technique when competing delivery orders 

under this contract. The contracting officer issues a request for proposal. After receiving proposals, the 

contracting officer will then send written notice via email to contractors with specifics about the reverse 

auction.

(2) Each contractor identified by the contracting officer as a participant in the reverse auction will be 

contacted by the DLA commercial reverse auction service provider to advise the contractor of the event 

and to provide an explanation of the process.

(3) The reverse auction will be conducted using the commercial reverse auction service provider’s 

website, as embedded in the email notification. Participants shall be responsible for providing their own 

computer and Internet connection.

(4) Prior to the reverse auction, the Government will determine whether all participants’ prices, or just 
45

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

the lowest price(s), will be disclosed to other auction participants and to anyone else having authorized 

access to the auction. This disclosure is anonymous, meaning that each participant’s identity will be 

concealed from other participants (although it will be known to the Government). If the Government 

opts to disclose one or more participant’s prices, only generic identifiers will be used for each 

participant’s proposed pricing (e.g., “participant A or “lowest priced participant”). By submitting a 

proposal for a solicitation that includes this note, a contractor agrees to participate in the reverse auctions 

that will be conducted for award of specific delivery orders to be issued under the resulting multiple 

award contract, and that its quoted prices for a delivery order may be disclosed to other Contractors 

participating in the reverse auction.

(5) Any contractor unable to enter pricing through the commercial reverse auction service provider’s 

system during a reverse auction must notify the contracting officer or designated representative 

immediately. The contracting officer may, at their sole discretion, extend or re-open the reverse auction 

if the reason for the contractor’s inability to enter pricing is determined to be without fault on the part of 

the participant and outside the contactor’s control.

(6) Training. The commercial reverse auction service provider or government representative conducts 

training for offerors. Offerors receive training through written material, the commercial reverse auction 

service provider’s website, or other means. Trainers name employees successfully completing the 

training as a “Trained Offeror.” Only trained offerors may engage in a reverse auction. The contracting 

officer reserves the right to remove the “trained offeror” title from anyone who fails to obey the 

solicitation or commercial reverse auction service provider terms and conditions.

*****

L11 Prescription: 19.301(S-90) Use procurement note L11 in solicitations above the SAT.

L11 Small Business Program Representations (AUG 2017)

(1) In order to facilitate the use of electronic commerce/electronic data interchange while

fulfilling the requirements of the small business program, the Government provides certain

socioeconomic information in a coded format rather than a fill-in. Electronic

commerce/electronic data interchange (EC/EDI) transactions are often reformatted in

transmission. Using these codes prevents misinterpretations within the system and increases

accuracy in socioeconomic program reporting.

(2) To reflect the representations and certifications contained in Federal Acquisition Regulation

(FAR) 52.219-1, Small Business Program Representations, the offeror represents and certifies as

a part of its offer that it is a business type as defined in FAR 52.219-1. The offeror shall

select the one alpha code from the following listing that represents the offeror’s business type.

The offeror’s recording of its business type in this procurement note by means of an alpha code

replaces the marking of the appropriate boxes in FAR 52.219-1(b). Penalties for

misrepresentation of business status apply (see FAR 52.219-1, paragraph (d)(2)).

Code B = Small Business. Enter code B if your firm is a small business concern, as defined in

FAR 52.219-1, paragraph (a).

Code M = Small Disadvantaged Business. Enter code M if your firm is a small disadvantaged

business concern, as defined in FAR 52.219-1, paragraph (a).

Code U = Woman-Owned Small Disadvantaged Business. Enter code U if your firm is a womanowned business, as defined in FAR 52.219-1, paragraph (a), and a small disadvantaged business,

as defined in FAR 52.219-1, paragraph (a).

Code W = Woman-Owned Small Business. Enter Code W if your firm is a woman-owned small

business, as defined in FAR 52.219-1, paragraph (a).

*****

L12 Prescription: 19.301(S-91) Use procurement note L12 for automated solicitations valued
46

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

over the micro-purchase threshold and less than or equal to the SAT; or when an exception to the

rule applies, and a set-aside to a HUBZone small business concern or small business concern is

anticipated.

L12 Combined Historically Underutilized Business Zone (HUBZone)/Small Business Set-Aside 

Instructions – Type 1 (JUL 2021)

(1) This solicitation is restricted to HUBZone small business concerns, small business concerns, and 

Federal Prison Industries (FPI). The Government encourages all small business concerns to submit 

quotations. The Government will make awards based on the following order of set-aside precedence: 

(a) HUBZone small business concerns (Federal Acquisition Regulation (FAR) clause 52.219-3). 

(b) If no qualified quote is received from a HUBZone small business concern at a fair market price, 

small business concerns (FAR 52.219-6) or FPI (FAR 52.219-6, Alternate II). 

(2) The FAR clauses contained in this procurement note (except paragraph (b) of 52.219-3) apply to the 

solicitation. Only the FAR clause matching the awardee’s Small Business Program and Type 

representation applies to the award.

***** 

L14 Prescription: 19.301(S-92) Use procurement note L14 for automated solicitations valued

over the micro-purchase threshold and less than or equal to the SAT; or when an exception to the

rule applies, and a set-aside to a service-disabled veteran-owned small business concerns, a

HUBZone concern, or a small business concern is anticipated.

L14 Combined Set-Aside Instructions – Type 1 (JUL 2021)

(1) This solicitation is restricted to small business concerns and Federal Prison Industries (FPI). The 

Government encourages all small business concerns to submit quotations. The Government will make

awards based on the following order of set-aside precedence:

(a) Service-disabled veteran-owned small business (SDVOSB) concerns (Federal Acquisition Regulation 

(FAR) 52.219-27).

(b) If no qualified quote is received from an SDVOSB concern at a fair market price, historically 

underutilized business zone (HUBZone) small business concerns (FAR 52.219-3). 

(c) If no qualified quote is received from a HUBZone small business concern at a fair market price, small 

business concerns (FAR 52.219-6) or FPI (FAR 52.219-6, Alternate I).

(2) The FAR clauses contained in this procurement note (except paragraphs (b) of 52.219-3 and 52.219-

27) apply to the solicitation. Only the FAR clause matching the awardee’s Small Business Program and 

Type representation applies to the award.

*****

L16 Prescription: 19.301(S-93) Use procurement note L16 for automated solicitations valued

over the micro-purchase threshold and less than or equal to the SAT when the non-manufacturer

rule is not waived; or when an exception to the rule applies, and a side-aside to an SDVOSB

concern or a small business concern is anticipated.

L16 Combined Service-Disabled Veteran-Owned Small Business/Small Business Set-Aside 

Instructions – Type 1 (JUL 2021)

(1) This solicitation is restricted to small business concerns and Federal Prison Industries (FPI). The 

Government encourages all small business concerns to submit quotations. The Government will make 

awards based on the following order of set-aside precedence:

(a) Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns (Federal Acquisition 

Regulation (FAR) 52.219-27).

(b) If no qualified quote is received from a SDVOSB concern at a fair market price, small business 

concerns (FAR 52.219-6) or FPI (FAR 52.219-6, Alternate I).

(2) The FAR clauses contained in this procurement note (except paragraphs (b) in 52.219-27 and 
47

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

52.219-6) apply to the solicitation. Only the FAR clause matching the awardee’s Small Business 

Program and Type representation applies to the award.

*****

L17 Prescription: 19.301(S-94) Use procurement note L17 for automated solicitations valued

over the micro-purchase threshold but less than or equal to the SAT when the non-manufacturer

rule is waived, no exception to the rule applies, and a set-aside to a service-disabled veteranowned small business concern or a small business concern is anticipated.

L17 Combined Service-Disabled Veteran-Owned Small Business/Small Business Set-Aside 

Instructions – Type 2 (JUL 2021)

(1) This solicitation is restricted to service-disabled veteran-owned small business, small business 

concerns, and Federal Prison Industries (FPI). The Government encourages all small business concerns 

to submit quotations. The Government will make awards based on the following order of set-aside 

precedence:

(a) Service-disabled veteran-owned small business (SDVOSB) concerns (Federal Acquisition 

Regulation (FAR) 52.219-27).

(b) If no qualified quote is received from a SDVOSB concern at a fair market price, small business 

concerns (FAR 52.219-6) or FPI (FAR 52.219-6, Alternate I).

(2) The FAR clauses contained in this procurement note (except paragraph (b) of 52.219-27) apply to 

the solicitation. Only the FAR clause matching the awardee’s Small Business Program and Type 

representation applies to the award.

*****

L18 Prescription: 17.9304(b) Solicitations issued by DLA Aviation, DLA Land and Maritime,

and DLA Troop Support Medical, Subsistence, Construction & Equipment (C&E), Clothing &

Textile (C&T), and Industrial Hardware (IH) must include procurement note L18 when surge

requirements apply.

L18 Surge and Sustainment (S&S) Requirements – Instructions to Offerors (FEB 2017)

(1) Each offeror must describe in its proposal its ability to meet the S&S accelerated delivery specified 

for items critical to support the Department of Defense in conducting contingency operations. These S&S 

items are identified in Section C with quantities expressed as a Monthly Wartime Rate (MWR) or in a 

D1-D6 schedule. The S&S quantity and delivery requirements are in addition to peacetime quantities. 

S&S requirements may be met through access to production capability as well as contractor-owned or 

contractor-managed inventory or safety stocks.

(2) Each offeror must include in its basic proposal a brief description of how it will ramp up to meet 

accelerated delivery and increased quantities (i.e., surge) and sustain an increased production and 

delivery pace throughout the contingency (i.e., sustainment). Additionally, each offeror must provide a 

separate capability assessment plan (CAP) to document its detailed technical approach for covering S&S 

requirements.

(3) If the CAP recommends some type of Government investment, offerors must include their plan for 

h06include an exit strategy that describes the transition and ramp-down of S&S assets and any remaining 

Government investment not consumed before contract expiration.

(4) Offerors must provide pricing within the electronic CAP submission for S&S requirements based on 

the schedule for delivering items in the offeror’s CAP. When S&S pricing exceeds peacetime pricing, the 

offeror’s proposal must include sufficient description to explain the rationale for the additional costs 

associated and provide a breakdown of costs to substantiate the pricing. This paragraph (4) does not 

apply to DLA Troop Support Subsistence.

*****

L19 Prescription: 17.9304(d) Contracting officers at DLA Aviation, DLA Land and Maritime,
48

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

and DLA Troop Support Construction & Equipment (C&E), Clothing & Textile (C&T), and

Industrial Hardware (IH) shall include procurement note L19 in solicitations if S&S

requirements apply.

*****

L19 Surge and Sustainment (S&S) – Capability Assessment Plan (CAP) (JAN 2021)

Offerors shall complete the CAP electronically using the Worldwide Web Industrial 

CapabilitiesProgram (WICAP) website (https://ibms.dape.dla.mil/wicap).

*****

L20 Prescription: 17.9304(e) Contracting officers at DLA Troop Support Medical shall include

procurement note L20 if S&S requirements apply.

*****

L20 Surge and Sustainment (S&S) – Capability Assessment Plan (CAP) – DLA Troop

Support – Medical (JUN 2020)

Offerors shall complete the CAP electronically using the Industrial Preparedness System

(IPSYS) Industrial Capability Survey Tool through the DLA Troop Support DMM Online

Directorate of Medical Materiel, single sign-on application website at DLA Troop Support

Medical Materiel DMM Online (https://www.medical.dla.mil/WAM/Account/LogOn).

*****

L21 Prescription: 17.9304(f) Solicitations issued by DLA Troop Support Subsistence must

include procurement note L21 when S&S requirements apply.

L21 Surge and Sustainment (S&S) – Capability Assessment Plan (CAP) – DLA Troop

Support – Subsistence (FEB 2017)

Offerors must submit the CAP for items identified with surge requirements in Section C of the 

solicitation.

The CAP must—

(1) Outline the offeror’s method of addressing the S&S requirements, whether defined as a percentage 

of annual demands or by individual line items. If the S&S quantity or delivery requirements cannot be 

met, the offeror must identify the shortfall and provide the best value solutions to include a proposed 

strategy to offset the shortfall.

(2) Describe how the offeror will reduce peacetime production lead times by 50% to meet S&S 

requirements.

(3) Provide letters of commitment or other agreements from suppliers and service providers (e.g., 

additional equipment or warehouse space) confirming they can meet S&S requirements.

(4) Provide a plan to continue operations from an alternate facility in the event the primary facility is 

damaged or otherwise unable to operate at full capacity.

(5) Identify competing priorities for the same resources, and ensure that meeting surge delivery 

requirements is independent of any other contracts or production requirements.

(6) Identify the lead time for providing required S&S capability.

(7) If applicable, include an exit strategy describing how to transition and ramp-down S&S assets and 

any Government investment.

*****

L22 Prescription: 9.306(S-91) Solicitations shall include procurement note L22 when the

acquisition is restricted to material manufactured by the sources listed on the source control

drawing, as indicated by AMSC B.

L22 Restriction of Alternate Offers for Source Controlled Items (SEP 2017)

(1) The manufacturers listed on the source control drawing applicable to the item in the

procurement item description (PID) are the only approved sources. The item can be acquired
49

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

from other suppliers, with adequate supply chain traceability documentation to demonstrate the

item was produced by one of the approved manufacturers.

(2) DLA will not evaluate alternate offers for this item. Offerors who are interested in

qualifying their product for purposes of future acquisitions must contact the design control

activity specified on the source control drawing.

(3) Award of this solicitation will not be held pending qualification and approval of any

product. If an offeror’s product was recently approved but has not been added to the list of

approved sources specified on the source control drawing, the offeror must submit a copy of the

design control activity's letter of approval with its offer.

*****

L23 Prescription: 1.603-3-91(b) Include procurement note L23 in indefinite delivery contracts

(IDCs) or blanket purchase agreements (BPAs) when the contracting officer has assigned an

ordering officer.

L23 Ordering Officers (FEB 2018)

(1) The following Government employees have ordering officer authority for [contracting

officer insert contract or ordering vehicle number]:

Name Title Contact Information

[contracting officer insert] [contracting officer insert] [contracting officer insert]

(2) Ordering officers must place orders within the express scope of this indefinite delivery

contract or blanket purchase agreement.

(3) The contracting officer will notify you in writing when adding or terminating an ordering

officer appointment prior to completion of this indefinite delivery contract or blanket purchase

agreement.

*****

L24 Prescription: 16.290(e)(4) The contracting officer may use procurement note L24 in

solicitations and contracts when items being acquired are commercial items for which

manufacturers or suppliers have established, published prices meeting the definition of market

price or catalog price.

L24 Economic Price Adjustment (EPA) – Established Prices (AUG 2017)

(a) The contractor warrants that the unit price stated in the Schedule for _________ [offeror insert 

Schedule line item number] is not in excess of the contractor’s applicable established price in effect on 

the contract date for like quantities of the same item. The term “unit price” excludes any part of the 

price directly resulting from requirements for preservation, packaging, or packing beyond standard 

commercial practice. The term “established price” means a price that –

(1) Is an established catalog or market price for a commercial item sold in substantial quantities to 

the general public; and

(2) Is the net price after applying any standard trade discounts offered by the contractor.

(b) The contractor shall promptly notify the contracting officer of the amount and effective date of each 

decrease in any applicable established price. Each corresponding contract unit price shall be decreased 

by the same percentage that the established price is decreased. The decrease shall apply to those items 

delivered on and after the effective date of the decrease in the contractor’s established price, and this 

contract shall be modified accordingly.

(c) If the contractor’s applicable established price is increased after the contract date, the corresponding 

contract unit price shall be increased, upon the contractor’s written request to the contracting officer, by 

the same percentage that the established price is increased, and the contract shall be modified 

accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this clause shall not exceed ___ 
50

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

percent of the original contract unit price.

(2) The increased contract unit price shall be effective –

(i) On the effective date of the increase in the applicable established price if the contracting 

officer receives the contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the contracting officer receives the 

request.

(3) The increased contract unit price shall not apply to quantities scheduled under the contract for 

delivery before the effective date of the increased contract unit price, unless failure to deliver before that 

date results from causes beyond the control and without the fault or negligence of the contractor, within 

the meaning of the default clause.

(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until 

the contracting officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the contractor’s written request, the contracting officer may 

cancel, without liability to either party, any undelivered portion of the contract items affected by the 

requested increase, except as follows.

(i) The contractor may, after that time, deliver any items that were completed or in the 

process of manufacture at the time of receipt of the cancellation notice, provided the contractor certifies 

and notifies the contracting officer of such items within 10 days after the contractor receives the 

cancellation notice.

(ii) The Government shall pay for those items at the contract unit price increased to the 

extent provided by paragraph (d) of this clause.

(iii) Any standard steel supply item shall be deemed to be in the process of manufacture 

when the steel for that item is in the state of processing after the beginning of the furnace melt.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) of this clause, and 

thereafter if there is no cancellation, the contractor shall continue deliveries according to the contract 

delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased 

to the extent provided by paragraph (c) of this clause.

(e) The contractor shall certify on each invoice that each unit price stated therein reflects all decreases 

required by this clause and shall certify on the final invoice that all price decreases required by this 

clause have been applied in the manner required herein.

(f) Disputes. Any dispute arising under this clause shall be determined in accordance with the Disputes 

clause of the contract.

*****

L25 Prescription: 16.290(h) The contracting officer shall include procurement note L25 in

solicitations when using negotiation procedures that include economic price adjustments.

L25 Evaluation of Offers – Economic Price Adjustment (AUG 2017)

(a) Offers in response to solicitations will be evaluated without adding any amount for economic price 

adjustment unless the economic price adjustment (EPA) clause included in the solicitation provides for 

offerors to specify the portion of the contract price subject to EPA. In this case, the offered price(s) 

subject to the EPA clause will be adjusted to the maximum possible extent under the EPA using the price 

ceiling limitation provision of such clause for the basic contract plus all options covered by the 

evaluation. The resulting price(s) will be used for evaluation of offers.

(b) If a successful offeror stipulates a lower maximum increase limitation then that included in the 

solicitation, it will be incorporated into the resulting contract.

(c) Offers which (1) increase the maximum ceiling percentage specified in the solicitation, (2) stipulate a 

maximum decrease limit, or (3) delete or otherwise alter the economic price adjustment clause, will not 

be considered for award, unless the contracting officer determines that award on such basis is in the best 

interests of the Government and all offerors are afforded an opportunity to offer on the same basis.
51

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

*****

L26 Prescription: 16.504(a)(4)(viii) Use procurement note L26 in solicitations which will result

in IDCs when it is anticipated that the contractor will offer a price break for high quantity

delivery orders.

L26 Evaluation of Quantity Sensitive and Indefinite Delivery Contracts (AUG 2017)

(1) To be eligible for award for an item, the contractor shall offer prices for each quantity increment 

stated in the solicitation.

(2) The Government will—

(i) Evaluate prices on a weighted basis, as identified in the solicitation.

(ii) Assign the highest weights to incremental quantities, as identified in the solicitation, within 

which it anticipates orders are most likely to be issued.

(iii) Evaluate offers by multiplying the designated weight by the unit price for each order increment 

and adding the results.

(iv) Make only one award for each line item.

(v) Issue each delivery order at the price offered for that increment.

*****

L27 Prescription: 16.590(a) Contracting officers may use procurement note L27 in solicitations

when a method is needed for making additions or deletions to items covered by the contract (e.g.,

corporate contracts, LTCs incorporating a manufacturer’s price list, comprehensive weapon

system spare parts support, a specific range of items).

L27 Addition and Deletion of Items (AUG 2017)

(1) The Government reserves the right to unilaterally delete items that were available from only

one manufacturer at the time of award if an alternate source of supply becomes available or the

Government’s requirements are modified to provide for full and open competition. The

Government will provide a 30-day advance notice to the contractor prior to deleting any item

from the contract.

(2) The Government may add new items to the contract through bilateral modification with

negotiated prices. All new requirements are subject to synopsis prior to addition to the contract.

(3) Discontinued items:

(a) The contractor agrees to provide the Government with immediate, written notification

when the manufacturer will discontinue an item, including a recommendation for any potential

substitute or replacement items. If the Government elects to include a substitute or replacement

item in the contract, the contracting officer will modify the contract accordingly.

(b) If the manufacturer discontinues an item without replacement, the contractor shall include

in the notice a recommendation concerning the availability of items that are comparable in form,

fit, and function. The contractor shall not incur any costs related to alternate sources of supply

without the express written approval of the contracting officer. The Government has the option

to make a last time order, or series of orders, within 30 days after receiving written notification

of the discontinued item, after which the item will be deleted from the contract. The contractor

shall honor any last time order, unless it is returned to the ordering office within 10 days after

issuance with written notice stating the full quantity is not available for shipment. The parties

will negotiate the terms of such orders, including changes to the delivery schedule and maximum

quantity available for shipment.

*****

L29 Prescription: 39.203(a)(S-90) Unless an exception applies (reference FAR 39.204),

contracting officers shall insert procurement note L29 in solicitations when procuring EIT

products and services.
52

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

L29 Section 508 Requirements (OCT 2020)

Offerors shall comply with the Section 508 accessibility requirements. By submission of its

offer, the offeror affirms that its Electronic Information Technology (EIT) supplies and services

are accessible as outlined in the law, the standard, and FAR Subpart 39.2. Offerors shall

complete the current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at

https://www.itic.org/policy/accessibility/vpat (copy website address into browser). If applicable,

offerors shall indicate where their Section 508 EIT compliance information is available for

review (e.g., offeror’s website or other location the contracting officer can access). The

contracting officer may require a demonstration of Section 508 compliance prior to award.

*****

L30 Prescription: 47.303-90 For wood products requiring export shipment, the contracting

officer shall insert procurement note L30 in solicitations over the SAT that include FAR 52.247-

51.

L30 Computation of Cube – Wood Products (AUG 2017)

For the purpose of applying the rates specified in paragraph (d) of Federal Acquisition Regulation (FAR) 

provision 52.247-51, use the following computations for the total cubic feet for each contract line-item

number (CLIN):

(1) Softwood lumber: Compute the cube based on the minimum size specified by the issue of the 

American Softwood Lumber Standard PS20-70 in effect on the date of the solicitation for nominal size, 

degree of surfacing, and moisture content specified for each CLIN. When a CLIN specification permits 

any stage of seasoning and offers are submitted based on furnishing dry lumber for specified CLINs, 

base the cube of the CLIN on the minimum dry size for the stated nominal size and degree of surfacing.

(2) Hardwood lumber: Compute the cube based on the minimum size specified by the National 

Hardwood Lumber Association rules in effect on the date of the solicitation for the nominal size, degree 

of surfacing, and moisture content specified for each CLIN.

(3) Poles, piling and logs: Compute the cube in board foot measure using the Brereton scale and the 

minimum butt and tip circumferences and the length specified for each CLIN. Compute measurement 

tons using the conversion factor of 480 board foot measure equals one measurement ton or 40 cubic feet.

(4) Plywood: Compute the cube based on plywood being packaged as required by Product Standard PS-2 

and PS-3.

(5) Other wood products: Compute the cube based on the dimensions specified for each CLIN.

*****

L31 Prescription: 11.9001 Contracting officers shall insert procurement note L31 in all

solicitations and contracts for parts and supplies, except for DCSO, DLA Energy, DLA Troop

Support – Subsistence, and DLA Troop Support – C&T.

L31 Additive Manufacturing (JUN 2018)

(1) Additive manufacturing (AM) is a process of joining materials to make objects from threedimensional (3D) model data, usually layer upon layer, as opposed to subtractive manufacturing

methodologies, which remove material from areas where it is not desired, or other traditional

manufacturing technologies, such as molding or stamping.

(2) Unless AM is specifically authorized in the solicitation/contract, quotes/offers may not

include parts or supplies made using the additive manufacturing process. The Government will

not evaluate offers that include an item or items produced using AM, and such offers are not

eligible for award for the current procurement. A quoter/offeror proposing to supply an AMproduced item may submit a request to the contracting officer for approval of the item for

evaluation by the Engineering Support Activity (ESA) for acceptability for future procurements

of the same items.
53

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

(3) If an item produced using AM is presented to the Government for inspection and acceptance

that was not authorized in the solicitation/contract, the Government may reject the item as

nonconforming.

*****

L32 11.9201(c) Contracting officers shall include procurement note L32 in all solicitations for

items that require FAA certification.

*****

L32 Federal Aviation Administration (FAA) Certified Parts (JUN 2020)

(1) This item must be produced by an FAA-approved manufacturer. Material shall be new, unused, and 

not previously owned by the Government. To be considered for award, the offeror shall submit with its 

offer sufficient documentation, referencing the solicitation number in the title, to demonstrate it has one 

or more of the following FAA approvals/designations:

(a) Manufacturers: Production Certificate Holder; Part Manufacturer Approval; Technical Standard 

Order Approval; and/or Direct Ship Authority.

(b) Dealers/distributors: FAA Advisory Circular (AC) 00-56B accreditation; or FAA AC 00-56A 

accreditation until their accreditation expires, is superseded upon renewal, or is cancelled or removed by 

the accreditation organization.

(2) Dealers/distributors asserting compliance with FAA AC 00-56A or FAA AC 00-56B must—

(a) Be listed on the Voluntary Industrial Distributor Accreditation Program Database at Aviation

Supplier Association (ASA) (http://www.aviationsuppliers.org/FAA-AC00-56), which the ASA 

maintains for the FAA; or

(b) Provide with their offer traceability and system quality documentation, referencing the 

solicitation number in the title, that demonstrates the following:

(i) Unbroken chain of traceability, by lot and batch number or by serial number, from the original 

FAA-approved manufacturer through all entities that either purchased, received, stored, and/or 

redistributed the item(s); and

(ii) Quality system, for distributors of civil aeronautical parts, accredited by one or more of the 

following organizations:

Quality System 

Standards 

Organization

Acceptable 

Quality System

Standard

(Current Revision 

Required)

Title Accreditation Organization

Aviation 

Suppliers 

Association 

(ASA)

ASA-100 Quality 

System 

Standard

List maintained by Aviation Suppliers 

Association (ASA) (https://www.aviationsup

pliers.org/default.aspx)

Transonic

Aviation 

Consultants

TAC-2000 Aeronautical

Parts Distributor 

Quality 

Assurance 

Standard

List maintained by Transonic Aviation 

Consultants (http://transonicaviation.com/) 

International 

Organization 

for

Standardization 

(ISO)

ISO-9001 Quality 

Management 

Systems 

Requirement

s

Certification bodies accredited by 

International Accreditation Forum (IAF) 

accreditation body signatories 

(https://www.iaf.nu/) 

International AS9100, Quality List of organizations (certification
54

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

Quality System 

Standards 

Organization

Acceptable 

Quality System

Standard

(Current Revision 

Required)

Title Accreditation Organization

Aerospace Quality

Group (IAQG)

AS9110

AS9120

(EN9100

EN9110, and

EN9120)

Management

Systems

bodies) is maintained on IAQG Aerospace 

Supplier Information System (OASIS) 

Database Website

(https://www.iaqg.org/oasis/login)

*****

M01 Prescription: 9.202(a)(2)(ii) Contracting officers shall include procurement note M01 in

solicitations when purchasing qualification items in Federal Supply Classes (FSCs) 5961,

Semiconductors and Hardware Devices, and 5962, Electronic Microcircuits.

*****

M01 Approved Suppliers for Federal Supply Class (FSC) 5961, Semiconductors and

Hardware Devices, and FSC 5962, Electronic Microcircuits (JUN 2020)

(1) This material includes a sourcing restriction. The categories of sources of supply listed below, in 

order of precedence with Category One having the highest precedence, are eligible for award. Award, if 

made, will be within the highest category submitting an acceptable offer.

(a) Category One:

(i) The approved source (e.g., Original Component Manufacturer (OCM)/Original Equipment 

Manufacturer (OEM)) for the item specified in the solicitation/contract;

(ii) The approved source on the applicable Qualified Products List (QPL)/Qualified Manufacturers 

List (QML); or

(iii) The authorized distributors of the OCM/OEM or QPL/QML.

(b) Category Two: When no acceptable offer is received from suppliers listed in Category One, 

distributors listed on the Qualified Suppliers List of Distributors (QSLD), with adequate supply chain 

traceability documentation to the approved source of the item, are eligible to receive an award.

(c) Category Three: When no acceptable offer is received from suppliers in Category One or 

Category Two, the Government may make an award based on offers received from suppliers listed on the 

Qualified Testing Suppliers List (QTSL), with adequate test documentation. 

(2) The QSLD Program (Qualified Suppliers List of Distributors

(https://landandmaritimeapps.dla.mil/offices/sourcing_and_qualification/offices.aspx?Section=Q SL); and

QTSL Program (Qualified Testing Suppliers List)

(https://landandmaritimeapps.dla.mil/offices/sourcing_and_qualification/offices.aspx?Section=QTS)

include the full listings of QSLD and QTSL suppliers, along with the qualification criteria.

*****

M03 Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for Distributors 

(QSLD) for Troop Support (JUN 2020) 

(1) This is a qualified item. Only manufacturers listed on the Qualified Suppliers List for Manufacturers 

(QSLM)/Qualified Suppliers List for Distributors (QSLD)

(https://www.dla.mil/TroopSupport/IndustrialHardware/Engineering-and-Technical-services/QualifiedSuppliers-List/) with adequate supply chain traceability of the item specified in the solicitation/contract 
55

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

back to the QSLM are eligible to receive an award. 

(2) The Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for Distributors 

(QSLD) (https://www.dla.mil/TroopSupport/IndustrialHardware/Engineering-and-Technicalservices/Qualified-Suppliers-List/) provides the full listing of QSLM and QSLD suppliers, along with the 

qualification criteria.

*****

M04 Prescription: 9.306(S-96) The contracting officer shall include procurement note M04 if 

the Government’s laboratory cost will be a factor in evaluating offers.

M04 Evaluation Factor for Government Testing of First Articles (MAY 2020)

The cost to the Government for first article testing is a factor in evaluating offers. The

contracting officer will add the Government’s testing cost to the offered price of the applicable

item. Unless cited elsewhere in the solicitation, the testing cost is:

Item Government testing cost

$

$

*****

M05 Prescription: 11.390(b)(1) All offers for unused former Government surplus property will

be evaluated and a $200 evaluation factor shall be applied. Solicitations shall include

procurement note M05 unless there is a documented restriction for unused former Government

surplus property. The procurement note is automatically included in automated solicitations.

M05 Evaluation Factor for Unused Former Government Surplus Property (SEP 2016)

(1) All offers for unused former Government surplus property shall have a $200 evaluation

factor.

(2) All offers for CSI require evaluation by the ESA(s). An evaluation factor of $600 shall be

applied for coordination with each ESA.

(3) If the contracting officer cannot determine acceptability and coordinates with the ESA(s) on

other than CSI, an evaluation factor of $600 shall be applied for each ESA.

*****

M06 Prescription: 11.391(b) Solicitations shall include procurement notes L04 and M06 when

items are identified in the item description only by the name of an approved source (CAGE

code), a part number, and a brief description.

M06 Evaluation of Offers of Alternate Product for Part Numbered Items (SEP 2016)

Offers of alternate product will not be evaluated for the contract action if:

(1) The solicitation is automated;

(2) It does not meet the dollar threshold for savings, after an evaluation factor of $600 is applied

for coordination with each ESA; or

(3) When the time proposed for award does not permit evaluation and delay of award would

adversely affect the Government.

*****

M07 Prescription: 17.9304(g) Solicitations issued by DLA Aviation, DLA Land and Maritime,

and DLA Troop Support Medical, Subsistence, Construction & Equipment (C&E), Clothing &

Textile (C&T), and Industrial Hardware (IH) must include procurement note M07 when S&S

requirements apply.

M07 Surge and Sustainment (S&S) Evaluation (FEB 2017)

(1) Capability Assessment Plan (CAP) Evaluation: The CAP will be reviewed and assessed for
56

[Defense Logistics Acquisition Directive (DLAD[)] Procurement Notes

Effective [January 10, 2022] September 30, 2021

responsiveness, completeness, and technical merit. The CAP must demonstrate (i) the offeror’s

ability to provide the full S&S quantity and meet the delivery requirements as specified in the

solicitation; (ii) the technical merits of the proposed solutions to any identified shortfalls in S&S

quantity and/or delivery requirements; and (iii) the ability to achieve the solutions without

Government investment. If the CAP includes Government investment, the evaluation includes

plans to refresh or replace S&S material and related exit strategy to ensure the Government’s

continued surge capability.

(2) S&S Past Performance History: The quality and extent of the offeror’s historical surge

support performance will be considered as part of the overall past performance evaluation. In the

absence of or in addition to historical S&S capability support, the contracting officer may

consider other relevant performance history that demonstrates the offeror’s ability to respond to

and sustain higher than normal production rates or faster than normal delivery requirements, or

both.

(3) The contracting officer will include the S&S price in the overall price evaluation.

*****