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COVID-19 Vaccination Reporting Systems








Clinic Scheduling Stand-Alone Functionality						Español							Print
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										Front Desk Users at scheduling stand-alone clinics can view and modify the appointment status of recipients who have scheduled an appointment at their clinic with the scheduling-only clinic service type.
Scheduling stand-alone clinics will not have vaccination logging functionalities. Clinics using the VAMS stand-alone scheduling functionality should log administered vaccinations in their clinic electronic health record system or directly in their jurisdiction IIS.Appointment Status ColumnSelect the **Recipient Check-in** A new column in the appointments table called **Appointment Status** will be present at scheduling stand-alone clinics and will display the appointment status i.e., Scheduled, Checked-in, Completed, or Canceled.The **Appointment Status** column will reflect any appointment modifications made by clinic front desk users (i.e., check-ins, reschedules, or cancellations).
If no modifications are made to an appointment, the appointment will be marked **Completed** 24 hours after the scheduled start time of the appointment.Completed appointments can be viewed by filtering the appointment table by selecting **Completed** from the drop-down menu at the top left of the appointments table.Pre-vaccination questionnaireHealthcare professionals at scheduling stand-alone clinics can complete the pre-vaccination questionnaire on behalf of their recipients in or outside of VAMS.
From the **Recipient Management**tab, select the desired hyperlinked **Recipient Name** in the **Name** column of the checked-in appointments column.
Healthcare professionals can complete the pre-vaccination questionnaire in VAMS or record that it has been completed outside of VAMSSelect the **Start Pre-vaccination Questionnaire in VAMS** button in the **Pre-vaccination Questionnaire** tab to complete the pre-vaccination questionnaire in VAMS. Complete pre-vaccination questionnaire and confirm information is accurate by checking **Box** at bottom of page and select **Submit.**
Select the **Record that Pre-vaccination Questionnaire was completed outside of VAMS** and select **Confirm**to record that a pre-vaccination questionnaire was completed outside of VAMS.Appointment CommunicationRecipients whose appointments have been scheduled in VAMS will automatically receive the necessary follow-up communications from VAMS when their appointment is confirmed.
Recipients may receive one of the following communications from VAMS regarding their appointment.Appointment Confirmation
Appointment Cancellation
Rescheduling an existing appointment
Pre-Vaccination Questionnaire
EUA Fact Sheet
Vaccine Fact Sheet (Influenza vaccine recipients only)**NOTE:**
All appointments will be closed and marked complete 24 hours after the scheduled start time of the appointment and will show as completed in the **Appointment Status** column.
Recipients will receive necessary communication from VAMS following their appointment being marked completed.
If a clinic is set up as scheduling clinic, VAMS will flag the clinic as scheduling only and vaccinations will not be permitted at the clinic location.
Vaccination logging functionality will not be permitted at scheduling only clinics.
VAMS Help Desk Contact InformationFor additional support, complete the contact form for the VAMS Help Desk.
**Toll-Free Number** | +1 833-748-1979
**Email:**CARS_HelpDesk@cdc.gov
**Hours of Operation** | 8:00 AM – 8:00 PM EST | Monday – FridayTop of Page
							
					
							Last Reviewed:  December 15, 2023						Source: 	National Center for Immunization and Respiratory Diseases
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