2020 Version
Vendor Shipment Module

2020 Version 1

Process Manual

DLA Distribution J4 

For information regarding this process, use the website below. 

https://dlamil.dps.mil/teams/C12/603/Pages/ProcessLinks.aspx?PN=VSM

October 2019
Charter

DLA Distribution Operations Training is founded in and in agreement with Department of 

Defense (DOD), Defense Logistics Agency (DLA), DLA Distribution Policies and Procedures, 

and DSS technical manuals. It is the official source of function-specific Distribution Operations 

training for DLA Distribution and its field activities. 

The purpose of the DLA Distribution Training Program is to 

• Provide a uniformed training environment for the DLA Distribution Center employees to 

improve productivity, job satisfaction, health, and safety 

• Provide a more stable environment for inventory accuracy and reduce the amount of 

discrepancies caused by process errors

• Support DLA Strategic Plan FY2018–2026. 

References

For additional information on Vendor Shipment Module, please contact:

William Simpson

Transportation 

DSN: 771-2842 

Commercial: (717) 770-2842 

Email: William.Simpson@dla.mil

Faisl Liban

Transportation 

DSN: 771-3153 

Commercial: (717) 770-3153 

Email: Faisl.Liban@dla.mil
Table of Contents

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 i 

Table of Contents

Introduction ................................................................................................................................................1 

Module 1—Vendor Request Form and VSM Web Navigation .........................................................1–1 

Non-VSM Vendor Request for Shipping Instructions Form .......................................................1–2 

VSM Login Procedures................................................................................................................1–6 

VSM Screen Layout ...................................................................................................................1–11 

Module 2—Manual Purchase Orders ..................................................................................................2–1 

Building Manual Purchase Orders ...............................................................................................2–2 

MPO Fields ..................................................................................................................................2–4 

Module 3—Item Labels .........................................................................................................................3–1 

Select Item Labels for Contract ...................................................................................................3–2 

Examples of Labels ......................................................................................................................3–4 

Helpful Website for Vendors—ASSIST ......................................................................................3–6 

Module 4—Freight on Board Destination Processing ........................................................................4–1 

Processing Single Destination Shipment .....................................................................................4–2 

Processing Multiple Freight Pieces for a Single Requisition .....................................................4–18 

Processing Partial Shipments .....................................................................................................4–28 

Processing Packing in One.........................................................................................................4–36 

OCONUS and FACTS ...............................................................................................................4–44 

Foreign Military Sales and EDAASINQ ...................................................................................4–46 

RIN, SIN, and TIN .....................................................................................................................4–56 

Module 5—Freight on Board Origin Processing ................................................................................5–1 

Processing Small Parcel ...............................................................................................................5–2 

FOB Small Parcel (Origin) Exceptions......................................................................................5–16 

FOB Small Parcel (Origin) Replanning .....................................................................................5–18 

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers ............................5–24 

Check on a Shipment in DSS/VSM ...........................................................................................5–37 

Processing Multiple Freight Piece Shipments ...........................................................................5–49 

Processing Manual Purchase Orders (MPO) with Quantity Variances .....................................5–55 

Processing All Packed in One ....................................................................................................5–56 

Additional Vendor Information .................................................................................................5–59 

Shipping Documents/Date Carrier Expected at Facility After VSM Processing .....................5–60 

Where Information is Located on the CBL ................................................................................5–62 

Freight Shipments Outside 3PL Contract ..................................................................................5–66 
Table of Contents

ii DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Table of Contents, Continued

Module 5—Freight on Board Origin Processing, continued 

Freight Shipments Outside 3PL Contract (Validation Failure) .................................................5–86 

Verify SPLC/Address for Vendor ..............................................................................................5–89 

Building a Release ....................................................................................................................5–91 

Carrier Names and SCACs ......................................................................................................5–104 

Module 6—Reports and Queries and Exception Processing .............................................................6–1 

MRO Tracker (Reports/Queries) .................................................................................................6–2 

Transportation Discrepancy Reporting ........................................................................................6–7 

Exception Processing ...................................................................................................................6–8 

Module 7—Seavan Processing ..............................................................................................................7–1 

Portfolio Booking Process (Creating a Working File) .................................................................7–3 

Inputting IBS Booking .................................................................................................................7–6 

Portfolio Booking Process (Working with the Portfolio Container Booking Process) .............7–31 

Portfolio Booking Process (Saving the Booking Request Email) .............................................7–34 

Portfolio Booking Process (Constructing the Portfolio) ............................................................7–36 

Continuing the IBS Booking ......................................................................................................7–40 

Portfolio Shipping Instruction Process (Checking for Completed ETRRs) ..............................7–43 

Portfolio Shipping Instruction Process in VSM.........................................................................7–46 

Portfolio Shipping Instruction Process (Adding Files) ..............................................................7–48 

VSM Vendor Shipping Instruction ............................................................................................7–49 

Processing Container (Generating TCMD) ...............................................................................7–58 

Break Bulk Shipments–Inputting IBS .......................................................................................7–70 

Break Bulk Vendor Shipping Instructions .................................................................................7–85 

jAMS ........................................................................................................................................7–88 

Creating Vendor Package ..........................................................................................................7–93 

List of Ultimate Consignee POCs ..............................................................................................7–95 

Water Commodity Codes ...........................................................................................................7–97 

Status Codes .............................................................................................................................7–114 

Module 8—Disposition Services ...........................................................................................................8–1 

Types of Truck Shipments ...........................................................................................................8–2 

Timeline for Processing Shipments.............................................................................................8–3 

Point of Contact Information for DLA Disposition Offices ........................................................8–4 

Change to Shipment Request .......................................................................................................8–5 

Trailer Selector Guide ..................................................................................................................8–6 

Defense Table of Official Distance ............................................................................................8–10 

Verify/Update the Pickup Site ...................................................................................................8–14 

Verify the Pickup Site in DSS ...................................................................................................8–19 

Verify the Destination ................................................................................................................8–21 
Table of Contents

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 iii

Table of Contents, Continued

Module 8—Disposition Services, continued

Verify the TINs for the Destination...........................................................................................8–24 

Verify the M TIN.......................................................................................................................8–27 

Spot Bid Shipments ...................................................................................................................8–29 

Copy Another Spot Bid in VSM ................................................................................................8–34 

When You Cannot Copy Another Spot Bid ...............................................................................8–41 

Finish Up the Spot Bid Process in GFM (No Edits) ..................................................................8–49 

Finish Up the Spot Bill Process in GFM (Edits)........................................................................8–52 

Rates for GFM ...........................................................................................................................8–58

Negotiations Routes Orders (Form 349) ....................................................................................8–69 

DD Form 1085 (Domestic Freight Routing Request and Order) ...............................................8–71 

Processing Specialized Equipment Shipments in VSM.............................................................8–75 

Verifying SPLC .........................................................................................................................8–80 

Carrier Performance...................................................................................................................8–81 

Reprocessed Shipments .............................................................................................................8–83 

Cancelled Requests ...................................................................................................................8–85 

Superseded TCNs.......................................................................................................................8–86 

Site Specific Information ...........................................................................................................8–87 

Appendices

Appendix A—Acronyms/Abbreviations/Form Names ............................................................. A–1 

Appendix B—Processing Meals Ready to Eat (MREs) Shipments............................................ B–1
Introduction

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1

Vendor Shipment Module (VSM)

Introduction

What is the Vendor Shipment Module (VSM)? 

The Vendor Shipment Module (VSM) is a web-based Enterprise Wide Defense Logistics 

Agency (DLA) Distribution and Transportation System that improves cargo movement from 

DLA Vendors to customers while providing 

• In-Transit Visibility (ITV) 

• Real Time and Accurate Addressing of Materiel

• Integration of Shipments into the Defense Transportation System (DTS) 

• Air and Surface Movement: 

• Direct to customer

• To Consolidation and Containerization Points (CCP)

• To Process Advance Transportation Control and Movement Document (TCMD) to Points 

of Embarkation (POE) 

DLA Contracts

VSM contracts include:

 

DLA AVIATION 

8000 JEFFERSON DAVIS HIGHWAY

RICHMOND, VA 23297-5770 

(Contracts beginning with SPM4 or SP04) 

DLA LAND AND MARITIME

3990 EAST BROAD STREET

COLUMBUS, OH 43213-1152 

(Contracts beginning with SPM7 or SP07, SPM9 or SP09) 

DLA TROOP SUPPORT

700 ROBBINS AVE

PHILADELPHIA, PA 19111-5096 

(Contracts beginning with SPM1 or SP01, SPM2 or SP02, SPM3 or SP03, SPM5 or SP05) 

Defense Contract Management Agency (DCMA)

DCMA or DLA Contracts are administered by DCMA. Continental United States (CONUS) 

originating locations are worked like DLA contracts and Outside Continental United States 

(OCONUS) originating locations are referred back to DCMA for processing. 

DCMA contracts require origin inspection and vendor must ensure inspection is performed prior 

to shipping freight. 
Introduction

2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Introduction, Continued

GSA Contracts

The only authorized vendor for GSA contracts is GIGA Inc., A8S706. No other vendors are 

authorized to process GSA contracts in VSM. 

Military Service Contracts

There are no Service contracts that DLA Distribution Transportation Division is authorized to 

process. 

DCMA is the administering office for all Military Service contracts. 

Direct the vendor to contact the administering DCMA office for any questions, issues or 

instructions and provide the applicable DCMA POC data.

Objectives

The VSM Process Manual will enable employees to: 

• Follow VSM website navigation 

• Perform Freight on Board (FOB) destination processing 

• Perform FOB origin processing

• Access reports and queries

• Perform exception processing 

• Perform seavan processing

Note

In this manual, both the classic and the modern screens are displayed, when available. Not all the 

screens have been programmed in the modern view yet. In the instances where the screen has not 

been programmed in the modern view, the classic view of the screen will be shown. 

In this process manual

This process manual contains the following modules. 

Module Title See Page

1 Shipping Instructions Form and VSM Web Navigation 1–1

2 Manual Purchase Orders 2–1

3 Items Labels 3–1

4 Freight on Board Destination Processing 4–1

5 Freight on Board Origin Processing 5–1

6 Reports and Queries and Exception Processing 6–1

7 Seavan Processing 7–1

8 Disposition Services 8–1
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-1 

Module 1 

Vendor Request Form and 

VSM Web Navigation

Overview

Introduction

This module will provide information on how to use the Non-VSM Vendor Request for Shipping 

Instructions Form. 

Information will also be provided on the VSM login procedures and the layout of the screens and 

what information they provide.

Objective

At the conclusion of this module, the employee will be able to:

• Process a Non-VSM Vendor Request for Shipping Instruction Form 

• Navigate through the VSM website 

In this module

The following topics are located in this module:

Topic See Page

Non-VSM Vendor Request for Shipping Instructions Form 1-2

VSM Login Procedures 1-6

VSM Screen Layout 1-11
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

Non-VSM Vendor Request for Shipping Instructions Form

Step 1

You may receive work from various outlets: 

• an email with a VRS attached

• a phone call or 

• a shipment submitted by the vendor.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-3 

Non-VSM Vendor Request for Shipping Instructions Form, Continued

Step 2

Obtain a copy of the contract from one of the below web sites:

For contracts, check the web sites below:

• https://wawf.eb.mil/

• https://www.dibbs.bsm.dla.mil

Step 3

Check the following blocks for information.

Block Information

7 Administered By: DLA or DCMA (Continental United States (CONUS only)).

8 FOB Code

FOB “DEST” or “D” (Destination Contract): The vendor agreed to pay for

the transportation from their location to the CONUS Ship To address. 

FOB “OTHER” or “O” (Origin Contract): The government pays for the 

transportation from the vendor’s location.

A contract can be written as a FOB Origin/Fast Pay contract – this means the vendor 

has the option to pay for the transportation and then get reimbursed by the 

government. If the vendor does not wish to utilize this option, this office would set 

up the transportation.

9 Vendor Name and Code

The requestor must be contacted if this does not match the cage and address 

provided on the request.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

Non-VSM Vendor Request for Shipping Instructions Form, Continued

Step 3, continued 

This same information can be gotten on the DPI8 (ACF/BPT INQUIRY) screen (DSS

pathway 30-3Y).
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-5 

Non-VSM Vendor Request for Shipping Instructions Form, Continued

Step 4

Verify the following: 

• TCN/Requisition number matches information on the Vendor Request for Shipping 

Instructions form.

Note: If the TCN/Requisition number is an FMS requisition see FMS – Foreign Military

Sales and EDAASINQ" section. An FMS requisition will begin with a “B”, “D”, 

“P”, “K” or “T”.

• Required Delivery Date (RDD)

• Project Code (PROJ) (may or may not have one) 

• Transportation Priority (TP)

• TP1

• TP2

• TP3

• Issue Priority Designator (IPD)

• IPD 01 - 03 = TP1

• IPD 04 - 08 = TP2

• IPD 09 - 15 = TP3

• Supplementary Address (SUP ADD)

• Signal Code (SIG)

• A, B, C, D – Ship to requisitioner (first 6 positions of requisition number).

• J, K, L, M – Ship to Supplementary Address.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

VSM Log In Procedures

Steps for logging into VSM

Follow the steps below for logging into VSM.

Step Action

1 Access VSM through the following website:

https://vsm.distribution.dla.mil/net/

2 Input User ID and Password and click “LOGIN.”

3 Click on “ACF.”

4 Select "Change/Vendor."

5 Input Vendor’s Cage Code (Obtained from the contract – Block 9 or from DSS (DPI8

(ACF/BPT INQUIRY) screen).

Click “Submit.”

6 If message received

If the message: “________ Cage _______”, is a VSM vendor you must log in as that

vendor.” 

Select “Logoff.”

If message not received

If this message is not received, advise Work Lead that the vendor needs to be changed 

from ACF to full site access.

Select vendor from the drop down list. 

Click “Submit."

7 If message not received

A list of vendors will be displayed. Select vendor.

8 If message not received

The vendor selected will be displayed.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-7 

VSM Log In Procedures, Continued

Step 1

Access VSM through the following web site: 

https://vsm.distribution.dla.mil/net/

Step 2

Input User ID and Password. 

Click “Sign in.”

Step 3 

Click on “ACF” (Active Contract File). 
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

VSM Log In Procedures, Continued

Step 4

Select "Change/Vendor."

Step 5 

Input Vendor’s Cage Code (Obtained from the contract – Block 9 or from DSS (DPI8

(ACF/BPT INQUIRY) screen).

Click “Submit.” 

79343
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-9 

VSM Log In Procedures, Continued

Step 6 

If message received

If the message: “________ Cage _______”, is a VSM vendor you must log in as that vendor.” 

Select “Logoff.”

Step 6

If message not received

If this message is not received, advise Work Lead that the vendor needs to be changed from ACF 

to full site access.

Click on “Main Menu.” 

Search either by Vendor Name (used in this example) or DODACC. 
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-10 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

VSM Log In Procedures, Continued

Step 7 

If message not received

A list of vendors will be displayed. Select vendor.

Step 8 

If message not received

The vendor selected will be displayed.

Click Submit.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-11

VSM Screen Layout

Introduction

The VSM production screens are divided into three main areas:

• Top navigation bar

• Main processing production area in the center, and

• Search area along the left portion of the screen.

Below is an example of the modern view. 

Note: Vendors will see the same headings on their screen except their FOB tab is divided into

two tabs: 

• FOB Dest

• FOB Origin.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-12 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

VSM Screen Layout, Continued

Main Menu tab

Main Menu tab allows you to leave a vendor account and select another vendor account without 

logging off the system completely.

Manual Purchase Order (MPO) tab

MPO tab permits a MPO entry.

FOB Processing tab

Free on Board (FOB) Processing tab allows for processing FOB Destination, Origin or Single 

Partial contracts from any location listed with same CAGE Code in the system.

Print tab

The Print tab will present a list of shipments that are completely processed and ready to ship. The

PRINT button functions include: 

• Selecting a shipment and printing all required shipping documentation from here.

• Reprinting documentation, utilizing the REPRINT option. 

• Printing the DD Form 250
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-13

VSM Screen Layout, Continued

SEAVAN tab

The SEAVAN tab allows you to 

• Enter a Booking Request

• Check request status

• Check container status

• Inquire Seavan

Shipping tab

The Shipping tab allows you to 

• Release a shipment

• Review a shipment

• Display shipments awaiting Carrier Pickup

Inquiry tab 

The Inquiry tab permits user to inquire the options display on the dropdown menu.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-14 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

VSM Screen Layout, Continued

Reports tab

When the Reports tab is selected, different reports will be displayed. 

Select the report you wish to view and the start and end date and click “Submit.” 
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-15

VSM Screen Layout, Continued

Exceptions tab

Example of a “Small Parcel Exceptions” screen

Below is an example of the "Small Parcel Exceptions" screen.

Maintenance tab

Maintenance tab on top far right has features that permit user to update and change vendor

information.

Note: Maintenance menu options will vary depending on user’s authorization level. The

main point of contact (POC) for vendor’s VSM account is the only one allowed to 

make changes to their profile.
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

1-16 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 

VSM Screen Layout, Continued

How To tab 

The “How To” tab is for Vendor’s training. 

Logoff tab

The Logoff tab: 

• Allows you to access the settings area of VSM (e.g., set background color, background panel, 

Header and Footer)

• Signs off the system
Module 1–Vendor Request Form (VRS) and VSM Web Navigation

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 1-17

VSM Screen Layout, Continued

Search Option

Search options are available on all screens in VSM. Same principles can be applied to searches 

throughout VSM.

Searches may be accomplished using complete entries such as complete requisition number or 

portions of the number such as the first six characters.

Using the search option may be a more effective way of selecting Purchase Orders (POs) for

shipment.

For example, a search for SHIP TO: W25G1U, system returns all orders meeting criteria. Similar

searches can be accomplished by using Release Numbers, Contract Line Item Number (CLIN),

Purchase Orders, Requisition Number, etc.

W25G1U
Module 2―Manual Purchase Orders

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 2–1

Module 2

Manual Purchase Orders

Overview

Introduction

VSM relies on two different sources of Purchase Order data:

 The first source is EDI that is transmitted to vendors from the Major Subordinate 

Commands (MSCs). VSM captures a copy of the transmission when it is sent through the

vendor’s Value Added Network (VAN). These are the Purchase Order records that 

automatically populate on the screen. 

 The second source of Purchase Order data is the ACF that is downloaded to VSM daily from 

all Supply Center’s material management systems.

If you need to ship an order that does not appear in the system, use the MPO process to load 

order into system.

Objective

At the conclusion of this module, the employee will be able to process a MPO.

In this module

The following topics are located in this module:

Topic See Page

Building Manual Purchase Orders 2-2

MPO Fields 2-4
Module 2―Manual Purchase Orders

2–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Building Manual Purchase Orders

Method 1 (By Purchase Order)

Click “MPO” on the top navigation menu. 

Click on “Process By Purchase Order.”

Input the Contract/Purchase Order Number, Delivery Order/Release Number and Contract 

Line Item Number (CLIN) in the appropriate block.

If shipment shows ready to process, click the available button. If not,” Add New Manual 

Purchase Order” screen appears. 

Note: Any mistakes input in the system at this point will be perpetuated throughout the

processing cycle. All information required is available in vendor’s contract. 

Once data has been input, click “Add.”
Module 2―Manual Purchase Orders

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 2–3

Building Manual Purchase Orders, Continued

Method 1 (By Purchase Order), continued

For the F-35 project, these fields below self-populate. 

Click “Add.”
Module 2―Manual Purchase Orders

2–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Building Manual Purchase Orders

Method 2 (By Requisition Number)

Once you click on “MPO” the screen below will be displayed.

Input the Requisition Number and click on “Add.” 

MPO (“Add New Manual Purchase Order”) screen

An example of the MPO screen is shown below.
Module 2―Manual Purchase Orders

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 2–5

MPO Fields

Description of MPO fields

A description of the fields on the MPO screen are shown below.

Field Description

Cage Automatically populates with the cage code. 

Release Number It is commonly referred to as the Delivery Order Number on contract

(in block 2). It is the sequential order number on a Long Term

Contract (LTC).

CLIN (Contract Line 

Item Number)

Line item number listed on contract.

Requisition Number The customer’s document number. This will not be present for 

Depot stock purchases. If there is no requisition number on contract, 

leave blank and system will create one from the ultimate consignee.

Note: It is critical requisition number provided on contract (not one 

located on first page) be entered in VSM, it is normally 

identified as the Transportation Control Number (TCN).

Purchase Order 

Number

The contract number (i.e. SPM000000000).
Module 2―Manual Purchase Orders

2–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

MPO Fields, Continued

Description of MPO fields, continued

A description of the fields on the MPO screen are shown below.

Field Description

Ultimate Consignee 

(Final Destination)

The ultimate destination Department of Defense Activity Address 

Code (DODAAC). 

Please make sure DODAAC is input correctly. Inputting an incorrect 

DODAAC will send cargo to an incorrect location. 

If signal code is A-I, ultimate consignee is first six characters of 

requisition number. 

If signal code is J-Z, ultimate consignee will be the supplementary 

address.

Part Number Not necessary for MPO

Manufactures CAGE Not necessary for MPO

Note: When the part number is used to process an F-35 shipment, 

input the Manufactures CAGE. Pratt & Whitney or

Lockheed Martin CAGE can be used. 

Nomen 

(Nomenclature)

Name of the item you are shipping...i.e... Tires, bolts, lumber etc...

FSC Four digit Federal Stock Class (FSC) code-numbering system that 

identifies group and class. 

First four of your NSN, not necessary for MPO

NIIN The last 9 digits of NSN (i.e. if the complete NSN is 6135-00-105-

9924 then the National item identifier number NIIN would be

001059924).

Quantity Total number of items ordered on contract.

Unit of Issue For example EA for Each, BT for Bottle, PG for package etc.

IPD (Issue Priority 

Designator)

A two digit Priority Code ranging from 01 through 15. If none, select 

12 or higher.

RDD Required Delivery Date – Date requesting activity needs the material.
Module 2―Manual Purchase Orders

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 2–7

MPO Fields, Continued

Description of MPO fields, continued

A description of the fields on the MPO screen are shown below.

Field Description

Unit Price Enter contracted price per unit.

Processing Type Indicates FOB Terms of the contract either FOB Origin or FOB 

Destination. 

Note: Make sure this is selected based off FOB terms.

Contract Delivery 

Date (CDD)

Delivery date specified in contract. 

Use calculator button to select date.

Shipment Variance

Code

If contract includes provisions for quantity variation (+/- 10% for

example), select No Variance, Over ship allowed, Under ship allowed

or Both over/under. 

TAC Transportation Account Code

A four digit alpha numeric account code.

For example: S4P8.

Project Code A three digit field used by requisitionor to specify a project or 

operation (i.e., 9GF).

Quantity Variance 

Percentage

If contract includes a quantity variance provision, enter here. 

For example, if allowed variation was 10 percent, input 10.
Module 3―Item Labels

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 3–1 

Module 3 

Item Labels

Overview

Introduction

This module will display item labels necessary in accordance with (IAW) MIL-STD-129R 

(Department of Defense Standard Practice Military Marking for Shipment and Storage). 

Objective

At the conclusion of this module, the employee will be familiar with labels necessary in 

accordance with MIL-STD-129R. 

In this module

The following topics are located in this module: 

Topic See Page

Select Item Labels for Contract 3-2

Examples of Labels 3-4

Helpful Website for Vendors—ASSIST 3-6
Module 3―Item Labels

3–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Select Item Labels for Contract

Contract item labels

Access FOB Destination or Origin. 

Select

• the contract that requires labels, and

• “Item Labels.” 

Note: This is the Vendor’s responsibility to input required data. 

Click “Submit.” 
Module 3―Item Labels

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 3–3 

Select Item Labels for Contract, Continued

Contract item labels, continued 

Once required data is input, click Submit.
Module 3―Item Labels

3–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Examples of Labels

Examples of item labels

Examples of item labels are shown below. 
Module 3―Item Labels

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 3–5 

Examples of Labels, Continued

Examples of intermediate pack labels

Examples of intermediate pack labels.
Module 3―Item Labels

3–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Helpful Website for Vendors—ASSIST

Steps for accessing MIL-STD-129R using ASSIST 

Follow the steps below for accessing MIL-STD-129R using ASSIST. 

Step Action

1 Assist website: http://quicksearch.dla.mil/

2 Input MIL-STD-129R in “Doucment ID” field.

Click “Search.”

3 Click “MIL-STD-129R.”

4 Click pdf of Revision R (latest update).

5 The .pdf is displayed.
Module 3―Item Labels

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 3–7 

Helpful Website for Vendors—ASSIST, Continued

Step 1

Assist website: http://quicksearch.dla.mil/

Step 2

Input MIL-STD-129R in “Document ID” field.

Click “Search.”

Step 3

Click “MIL-STD-129R.” 
Module 3―Item Labels

3–8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Helpful Websites for Vendors, Continued

Step 4

Click pdf of Revision R (latest update).

Step 5

The .pdf is displayed. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–1 

Module 4 

Freight on Board Destination Processing

Overview

Introduction

This module will outline the following procedures: 

• Processing a Single Destination Shipment 

• Processing Multiple Freight Pieces for a Single Requisition Small Parcel

• Partial Shipments 

• All Packed in One 

• Foreign Military Sales (FMS) and eDASSINQ

• Routing Instructions Notes (RIN), TIN, and SIN 

Objective

At the conclusion of this module, the employee will be able to perform FOB destination 

processes. 

In this module

The following topics are located in this module: 

Topic See Page

Processing Single Destination Shipment 4-2

Processing Multiple Freight Pieces for a Single Requistion 4-18

Processing Partial Shipments 4-28

Processing Packed in One 4-36

OCONUS and FACTS 4-44

Foreign Military Sales and eDAASINQ 4-46

RIN, SIN, and TIN 4-56
Module 4―Freight on Board Destination Processing

4–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment

Steps for processing single destination shipment 

Follow the steps below for processing a single destination shipment. 

Step Action

1 Select FOB Destination from the drop down option of FOB Processing.

2 Either select a shipment from list presented on the FOB Destination screen or

search for a specific order or series of orders using the search process described 

earlier. 

Select the radio button for the Purchase Order you want to work and click 

“Submit.” 

Note: If multiple Purchase Orders are displayed and the one you are looking 

for is not displayed, use the search option on the left, input appropriate

data and then 

• press ENTER, or 

• select the Search button and the system will find and display the 

particular Purchase Order you want to process.

3 Select the radio button next to the appropriate Hazardous status and click 

“Submit.” 

Three options are available.

Click Submit.

4 On the shipping screen, 

• Select “Partial” or “Total.” 

• Verify the quantity is correct

Note: If you select “Partial,” adjust the Quantity that is shipping to reflect the 

partial shipment. In this case the partial Quantity would have to be between 1 

and 9. 

• Input “Total Weight” of package being shipped. 

• Input Length (L), Width (W) and Height (H) of package in inches. The system 

will automatically calculate cube.

• Add a “Vendor Ref Number” (keeping in mind it prints on the MSL). 

• Select “Carrier” you are going to use for this shipment. If you aren’t sure, 

there is an option for “Unknown.” 

• Input the “Ship Date” (Use the calendar icon to select date.) 

Click “Submit.”
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–3 

Processing Single Destination Shipment, Continued

Steps for processing single destination shipment, continued 

Follow the steps below for processing a single destination shipment. 

Step Action

5 The FOB Destination Results screen will 

• displays the Routing Address, and 

• assigns a Shipment Control Number (SCN). 

Annotate the SCN. 

Note: If an error message is received – research the error to correct (Check the 

Exception Screen on the mainframe – DPQX (VSM DSS pathway 10-1D)). 

The FOB Destination Results screen allows you to print Container ID Label if 

checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy. 

6 The Military Shipping Label (MSL) is produced by VSM.

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee 

(Block 9) address is an overseas address – follow directions below but keep in 

mind, vendor may not be able to ship direct and will need a modification on 

contract to ship direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and 

address.

When able, e-mail the MSL to the vendor. Copy and save these as Signature 

Blocks to make it easy to include the correct information on each response.
Module 4―Freight on Board Destination Processing

4–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Steps for processing single destination shipment, continued 

Follow the steps below for processing a single destination shipment.

Step Action

7 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION 

INFORMATION NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” 

field.

Note: If there are delivery instructions for a DODAAC, copy and paste these 

instructions in the body of the e-mail.

7 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–5 

Processing Single Destination Shipment, Continued

Step 1

Select FOB Destination from the drop down option of FOB Processing. 

Step 2

Either select a shipment from list presented on the FOB Destination screen or search for a 

specific order or series of orders using the search process described earlier. 

Select the radio button for the Purchase Order you want to work and click “Submit.” 

Note: If multiple Purchase Orders are displayed and the one you are looking for is not 

displayed, use the search option on the left, input appropriate data and then 

• press ENTER, or 

• select the Search button and the system will find and display the particular 

Purchase Order you want to process.
Module 4―Freight on Board Destination Processing

4–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Step 2, continued 

For the purpose of this example, we are processing a single shipment. 

Step 3 

Select the radio button next to the appropriate Hazardous status and click “Submit.” 

Three options are available.

In this example we choose “Shipment contains non-hazardous material.”

Click Submit.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–7 

Processing Single Destination Shipment, Continued

Step 3, continued

In this example we choose “Shipment contains regulated hazardous materials for transportation.” 

Click Submit.

If the above option was chosen, the screen below will be displayed. 

Click on “I agree.” 
Module 4―Freight on Board Destination Processing

4–8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Step 3, continued

Fill out the appropriate information.

Click Submit. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–9 

Processing Single Destination Shipment, Continued

Step 4 

On the shipping screen, 

• Select “Partial” or “Total.” 

• Verify the quantity is correct

Note: If you select “Partial,” adjust the Quantity that is shipping to reflect the partial 

shipment. In this case the partial Quantity would have to be between 1 and 9. 

• Input “Total Weight” of package being shipped. 

• Input Length (L), Width (W) and Height (H) of package in inches. The system will 

automatically calculate cube.

• Add a “Vendor Ref Number” (keeping in mind it prints on the MSL). 

• Select “Carrier” you are going to use for this shipment. If you aren’t sure, there is an option 

for “Unknown.” 

• Input the “Ship Date” (Use the calendar icon to select date.) 

Click “Submit.” 
Module 4―Freight on Board Destination Processing

4–10 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Step 5 

The FOB Destination Results screen will 

• displays the Routing Address, and 

• assigns a Shipment Control Number (SCN). 

Annotate the SCN. 

Note: If an error message is received – research the error to correct (Check the Exception Screen 

on the mainframe – DPQX (VSM DSS pathway 10-1D)). 

The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–11

Processing Single Destination Shipment, Continued

Step 6 

The Military Shipping Label (MSL) is produced by VSM. 

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee (Block 9) 

address is an overseas address – follow directions below but keep in mind, vendor may not be 

able to ship direct and will need a modification on contract to ship direct via Origin Processing.

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and address. 

When able, e-mail the MSL to the vendor (see next pages for examples of information that

should be included in each email). Copy and save these as Signature Blocks to make it easy to 

include the correct information on each response. 

 
Module 4―Freight on Board Destination Processing

4–12 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Sample email to a non-VSM vendor 

The email sample is to be used for vendors that are not VSM vendors.

Subject: Heading

Salutation: Mr./Ms. Last Name or Sir/Ma’am,

Body: 

Please see the attached MSL. 

Delivery instructions, if necessary. Include all special instructions, including any info copied and 

pasted from VSM DSS DPIG screen. VSM DSS pathway 60-65. 

If you have more questions regarding this issue, please direct all email correspondence to DLA 

Distribution Transportation Division’s primary email address, delivery@dla.mil and include the DLA 

Service Ticket number located in the subject line to ensure prompt attention to your request. 

If you have at least two DLA shipments per quarter, you can enroll in DLA’s Vendor Shipment Module 

(VSM) today to generate your own Military Standard 129P compliant Military Shipping Label (MSL). 

Instead of emailing the Request for Vendor Shipping Instructions Form to delivery@dla.mil for the 

latest address/shipping instructions, you can access VSM and get MSLs for all of your DLA awards in a 

minute or less depending upon the speed of your internet. 

To get started, access the VSM website at https://vsm.distribution.dla.mil. Click “New Vendors May 

Click Here” to get the application screen, which should take no more than 5 minutes to complete. We 

also offer training and support for this website. Once you have received your user ID and password 

from us, you will join thousands of vendors that are currently saving time and labor by using this system 

to create MSLs for all of their DLA purchase orders. 

Thank you.

Signature Block: 

First Name and Last Name 

Traffic Management Specialist

DLA Transportation Division J3-OS

Com’l: 1-800-456-5507 

Email: delivery@dla.mil

https://vsm.distribution.dla.mil

Forward Original email: The full original email that was sent to us. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–13

Processing Single Destination Shipment, Continued

Sample email to VSM vendor

The email sample is to be used for vendors that are VSM vendors. 

Subject: Heading

Salutation: Mr./Ms. Last Name or Sir/Ma’am, 

Body: 

I see that you have a DLA Vendor Shipment Module (VSM) account, which you can use to generate 

your own Military Standard 129P compliant Military Shipping Label (MSL). Instead of emailing the 

Vendor Request for Shipping Instructions Form to delivery@dla.mil, you can access VSM at 

https://vsm.distribution.dla.mil and print your MSLs. It probably takes less time to generate the label 

yourself than to fill out the form and email to us. If you need assistance with using the website, give us 

a call and we will be more than happy to step you through the process. 

Please see the attached MSL for this request. 

Delivery instructions, if necessary. Include all special instructions, including any info copied and 

pasted from VSM DSS DPIG screen. VSM DSS pathway 60-65. 

If you have more questions regarding this issue, please direct all email correspondence to DLA 

Distribution Transportation Division’s primary email address, delivery@dla.mil and include the DLA 

Service Ticket number located in the subject line to ensure prompt attention to your request. 

Thank you.

Signature Block: 

First Name and Last Name 

Traffic Management Specialist

DLA Transportation Division J3-OS

Com’l: 1-800-456-5507 

Email: delivery@dla.mil

https://vsm.distribution.dla.mil

Forward Original email: The full original email that was sent to us. 
Module 4―Freight on Board Destination Processing

4–14 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Sample email 

The sample email can be used for ET Already Processed but NOT a Duplicate Ticket – Not a 

VSM Vendor. 

Subject: Heading

Salutation: Mr./Ms. Last Name or Sir/Ma’am, 

Body: 

This MSL had been previously processed on XXX date. I’m including a reprint for your convenience. 

Please see the attached reprinted MSL. 

 

Delivery instructions, if necessary. Include all special instructions, including any info copied and 

pasted from VSM DSS DPIG screen. VSM DSS pathway 60-65. 

If you have more questions regarding this issue, please direct all email correspondence to DLA 

Distribution Transportation Division’s primary email address, delivery@dla.mil and include the DLA 

Service Ticket number located in the subject line to ensure prompt attention to your request. 

If you have at least two DLA shipments per quarter, you can enroll in DLA’s Vendor Shipment Module 

(VSM) today to generate your own Military Standard 129P compliant Military Shipping Label (MSL). 

Instead of emailing the Vendor Request for Shipping Instructions Form to delivery@dla.mil for the 

latest address/shipping instructions, you can access VSM and get MSLs for all of your DLA awards in a 

minute or less depending upon the speed of your internet. 

To get started, access the VSM website at https://vsm.distribution.dla.mil. Click “New Vendors May 

Click Here” to get the application screen, which should take no more than 5 minutes to complete. We 

also offer training and support for this website. Once you have received your user ID and password 

from us, you will join thousands of vendors that are currently saving time and labor by using this system 

to create MSLs for all of their DLA purchase orders. 

Thank you,

Signature Block: 

First Name and Last Name 

Traffic Management Specialist

DLA Transportation Division J3-OS

Com’l: 1-800-456-5507 

Email: delivery@dla.mil

https://vsm.distribution.dla.mil

Original email: The full original email that was sent to us. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–15

Processing Single Destination Shipment, Continued

Sample email 

The sample email can be used for ET Already Processed but NOT a Duplicate Ticket – is a VSM 

Vendor. 

Subject: Heading

Salutation: Mr./Ms. Last Name or Sir/Ma’am,

Body: 

I see that you have a DLA Vendor Shipment Module (VSM) account, which you can use to generate 

your own Military Standard 129P compliant Military Shipping Label (MSL). Instead of emailing the 

Vendor Request for Shipping Instructions Form to delivery@dla.mil, you can access VSM at 

https://vsm.distribution.dla.mil and print your MSLs. It probably takes less time to generate the label 

yourself than to fill out the form and email to us. If you need assistance with using the website, give us 

a call and we will be more than happy to step you through the process. 

This MSL had been previously processed by (your company or by DLA) on XXX date. I’m including a 

reprint for your convenience. Please see the attached reprinted MSL. 

Delivery instructions, if necessary. Include all special instructions, including any info copied and 

pasted from VSM DSS DPIG screen. VSM DSS pathway 60-65. 

If you have more questions regarding this issue, please direct all email correspondence to DLA 

Distribution Transportation Division’s primary email address, delivery@dla.mil and include the DLA 

Service Ticket number located in the subject line to ensure prompt attention to your request. 

Thank you,

Signature Block: 

First Name and Last Name 

Traffic Management Specialist

DLA Transportation Division J3-OS

Com’l: 1-800-456-5507 

Email: delivery@dla.mil

https://vsm.distribution.dla.mil

Original email: The full original email that was sent to us. 
Module 4―Freight on Board Destination Processing

4–16 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Single Destination Shipment, Continued

Step 7 (Delivery instructions-VSM DSS) 

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION INFORMATION 

NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” field.

Note: If there are delivery instructions for a DODAAC, copy and paste these instructions in the 

body of the e-mail.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–17

Processing Single Destination Shipment, Continued

Step 7 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–18 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Pieces for a Single Requisition

Steps for processing multiple freight pieces for a single requisition 

Follow the steps below for processing multiple freight pieces for a single requisition. 

Step Action

1 Select radio button next to the transaction you want to process:

Click the radio button next to Multiple Freight Pieces and input the number of 

packages that are shipping. 

Click “Submit.”

2 Select the radio button next to the appropriate Hazardous status and click 

“Submit.” 

Three options are available.

Click “Submit.”

3 The next screen displays

• Weight per package 

• Dimensions per package 

• Quantity per package 

Note: If all or some pieces are same weight/dimensions/quantity packed, input the 

odd piece first and then check “Same for Remaining Pieces.” 

If shipping... Then select...

entire quantity Total.

partial quantity Partial.

Select Carrier from the drop down to Unknown Carrier. 

Click “Submit.”

4 The FOB Destination Results screen

• displays the Routing Address, and 

• assigns a Shipment Control Number (SCN). 

Annotate the Shipment Control Number (SCN). 

Note: If an error message is received – research the error to correct (Check the 

Exception Screen on the mainframe – DPQX (DISPLAY AND RELEASE 

EXCEPTIONS) screen (Follow VSM DSS pathway 10-1D)). 

The FOB Destination Results screen allows you to print Container ID Label if 

checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–19

Processing Multiple Freight Pieces for a Single Requisition, Continued

Steps for processing multiple freight pieces for a single requisition, continued 

Follow the steps below for processing multiple freight pieces for a single requisition.

Step Action

5 The Military Shipping Label (MSL) is produced by VSM.

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee 

(Block 9) address is an overseas address – follow directions below but keep in mind, 

vendor may not be able to ship direct and will need a modification on contract to 

ship direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and 

address.

When able, e-mail the MSL to the vendor. Copy and save these as Signature Blocks 

to make it easy to include the correct information on each response.

6 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION 

INFORMATION NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” 

field.

Note: If there are delivery instructions for a DODAAC, copy and paste these 

instructions in the body of the e-mail.

6 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–20 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 1

Select radio button next to the transaction you want to process: 

Click the radio button next to Multiple Freight Pieces and input the number of packages that are 

shipping. In this example, three boxes are being shipped. 

Click “Submit.”

Step 2

Select the radio button next to the appropriate Hazardous status and click “Submit.” 

Three options are available.

In this example we choose “Shipment contains non-hazardous material.”

Click “Submit.” 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–21

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 2, continued

In this example we choose “Shipment contains regulated hazardous materials for transportation.” 

Click “Submit.” 

If the above option was chosen, the screen below will be displayed. 

Click on “I agree.” 
Module 4―Freight on Board Destination Processing

4–22 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 2, continued

Fill out the appropriate information.

Click “Submit.” 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–23

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 3 

The next screen displays

• Weight per package 

• Dimensions per package 

• Quantity per package 

Note: If all or some pieces are same weight/dimensions/quantity packed, input the odd piece 

first and then check “Same for Remaining Pieces.” 

If shipping... Then select...

entire quantity Total

partial quantity Partial

Select Carrier from the drop down to Unknown Carrier. 

Click “Submit.” 

Unknown Carrier
Module 4―Freight on Board Destination Processing

4–24 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 4 

The FOB Destination Results screen 

• displays the Routing Address, and 

• assigns a SCN. 

Annotate the Shipment Control Number (SCN).

Note: If an error message is received – research the error to correct (Check the Exception Screen 

on the mainframe – DPQX (DISPLAY AND RELEASE EXCEPTIONS) screen (Follow 

VSM DSS pathway 10-1D)). 

The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–25

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 5 

The Military Shipping Label (MSL) is produced by VSM. 

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee (Block 9) 

address is an overseas address – follow directions below but keep in mind, vendor may not be 

able to ship direct and will need a modification on contract to ship direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and address. 

When able, e-mail the MSLs to the vendor (see pages next pages for examples of information 

that should be included in each email). Copy and save these as Signature Blocks to make it easy 

to include the correct information on each response. 
Module 4―Freight on Board Destination Processing

4–26 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 6 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION INFORMATION 

NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” field.

Note: If there are delivery instructions for a DODAAC, copy and paste these instructions in the 

body of the e-mail.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–27

Processing Multiple Freight Pieces for a Single Requisition, Continued

Step 6 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–28 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Partial Shipments

Steps for processing partial shipments 

Follow the steps below for processing partial shipments. 

Step Action

1 Select “Partial.” 

Change “Quantity” to the quantity being shipped. 

Input “Total Weight and Dimensions” 

Change Carrier to UNKNOWN CARRIER

Click “Submit.”

2 The FOB Destination Results screen 

• displays the Routing Address, and 

• assigns a Shipment Control Number (SCN). 

Annotate the Shipment Control Number (SCN). 

The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

Note: If an error message is received – research the error to correct (Check the 

Exception Screen on the mainframe – DPQX (Follow VSM DSS pathway 

10/1D)).

3 This will process the shipping documents. Check shipping documents for accuracy.

4 The Military Shipping Label (MSL) is produced by VSM.

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee 

(Block 9) address is an overseas address – follow directions below but keep in mind, 

vendor may not be able to ship direct and will need a modification on contract to ship 

direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and 

address.

E-mail the MSLs to the vendor. Copy and save these as Signature Blocks to make it 

easy to include the correct information on each response.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–29

Processing Partial Shipments, Continued

Steps for processing partial shipments, continued 

Follow the steps below for processing partial shipments. 

Step Action

5 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION 

INFORMATION NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” 

field.

Note: If there are delivery instructions for a DODAAC, copy and paste these 

instructions in the body of the e-mail.

5 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–30 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Partial Shipments, Continued

Step 1

Select “Partial.” 

Change “Quantity” to the quantity being shipped. 

Input “Total Weight and Dimensions” 

Change Carrier to UNKNOWN CARRIER

Click “Submit.” 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–31

Processing Partial Shipments, Continued

Step 2 

The FOB Destination Results screen 

• displays the Routing Address, and 

• assigns a SCN. 

Annotate the Shipment Control Number (SCN). 

The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

Note: If an error message is received – research the error to correct (Check the Exception Screen 

on the mainframe – DPQX (Follow VSM DSS pathway 10-1D)). 
Module 4―Freight on Board Destination Processing

4–32 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Partial Shipments, Continued

Step 3 

This will process the shipping documents. Check shipping documents for accuracy. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–33

Processing Partial Shipments, Continued

Step 4

The Military Shipping Label (MSL) is produced by VSM. 

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee (Block 9) 

address is an overseas address – follow directions below but keep in mind, vendor may not be 

able to ship direct and will need a modification on contract to ship direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and address. 

E-mail the MSLs to the vendor. Copy and save these as Signature Blocks to make it easy to 

include the correct information on each response. 
Module 4―Freight on Board Destination Processing

4–34 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Partial Shipments, Continued

Step 5 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION INFORMATION 

NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” field.

Note: If there are delivery instructions for a DODAAC, copy and paste these instructions in the 

body of the e-mail.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–35

Processing Partial Shipments, Continued

Step 5 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–36 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Packed in One

Steps for processing packed in one shipment

Follow the steps below for processing packed in one shipment. 

Step Action

1 Select requisitions to be packed together.

Requisitions must have the same “Ship To” and “Ultimate Dest”.

Select “All Packed In One.” 

Click “Submit.” 

Note: If VSM determines that any of the selected purchase orders are NOT compatible 

with the “All Packed in One” process, the system will prevent the consolidated 

shipment from being processed.

2 Input the Weight and Dimensions.

Change carrier to UNKNOWN CARRIER

Note: If any of the TCNs are being shipped as a “partial shipment”, the change to the 

quantity is made on this screen; HOWEVER one must be a Total Quantity in 

order to combine TCNs. 

Click “Submit.”

3 The FOB Destination Results screen

• displays the Routing Address, and 

• assigns a SCN. 

Annotate the Shipment Control Number (SCN). 

Click “Submit.” 

Note: If an error message is received – research the error to correct (Check the 

Exception Screen on the mainframe – DPQX (Follow VSM DSS pathway 10-

1D)). 

The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy. 

4 The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–37

Processing Packed in One, Continued

Steps for processing packed in one shipment, continued 

Follow the steps below for processing packed in one shipment. 

Step Action

5 The Military Shipping Label (MSL) is produced by VSM.

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee 

(Block 9) address is an overseas address – follow directions below but keep in mind, 

vendor may not be able to ship direct and will need a modification on contract to ship 

direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and 

address.

When able, e-mail the MSLs to the vendor. Copy and save these as Signature Blocks to 

make it easy to include the correct information on each response.

6 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION 

INFORMATION NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” 

field.

Note: If there are delivery instructions for a DODAAC, copy and paste these 

instructions in the body of the e-mail.

6 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–38 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Packed in One, Continued

Step 1

Select requisitions to be packed together.

Requisitions must have the same “Ship To” and “Ultimate Dest.” 

Select “All Packed In One.” 

Click “Submit.” 

Note: If VSM determines that any of the selected purchase orders are NOT compatible with the 

“All Packed in One” process, the system will prevent the consolidated shipment from 

being processed.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–39

Processing Packed in One, Continued

Step 2

Input the Weight and Dimensions. 

Change carrier to UNKNOWN CARRIER

Note: If any of the TCNs are being shipped as a “partial shipment”, the change to the quantity 

is made on this screen; HOWEVER one must be a Total Quantity in order to combine 

TCNs. 

Click “Submit.” 
Module 4―Freight on Board Destination Processing

4–40 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Packed in One, Continued

Step 3 

The FOB Destination Results screen 

• displays the Routing Address, and 

• assigns a SCN. 

Annotate the Shipment Control Number (SCN). 

Click “Submit.” 

Note: If an error message is received – research the error to correct (Check the Exception Screen 

on the mainframe – DPQX (Follow VSM DSS pathway 10-1D)). 

The FOB Destination Results screen allows you to print Container ID Label if checked. 

Click “Submit.” 

This will process the shipping documents. Check shipping documents for accuracy. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–41

Processing Packed in One, Continued

Step 5

The Military Shipping Label (MSL) is produced by VSM. 

If the SHIP TO/POE (Port of Embarkation) (Block 5) and the Ultimate Consignee (Block 9) 

address is an overseas address – follow directions below but keep in mind, vendor may not be 

able to ship direct and will need a modification on contract to ship direct via Origin Processing. 

Ensure the name and address in Block 3 (FROM) matches the vendor’s name and address. 

When able, e-mail the MSLs to the vendor. Copy and save these as Signature Blocks to make it 

easy to include the correct information on each response. 
Module 4―Freight on Board Destination Processing

4–42 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Packed in One, Continued

Step 6 (Delivery instructions-VSM DSS)

Follow VSM DSS pathway 60-65 to access the DPIG (TRANSPORTATION INFORMATION 

NOTES MAINTENANCE) screen. 

Input: 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Information from block 5 of the MSL in the “SHIP TO DODAAC – DODAAC” field.

Note: If there are delivery instructions for a DODAAC, copy and paste these instructions in the 

body of the e-mail.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–43

Processing Packed in One, Continued

Step 6 (Delivery instructions-VSM Web)

Click on “Inquire Rin Tin Sin.” 

Delivery instructions will be displayed.
Module 4―Freight on Board Destination Processing

4–44 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

OCONUS and FACTS

Introduction

The MSL is a TP1 or TP2 and has an overseas ultimate consignee (Block 9). 

The shipment must be offered to the Air Clearance Authority (ACA) using Financial and Air 

Clearance Transportation System (FACTS) prior to forwarding the MSL to the vendor. 

VSM normally transmits data electronically to FACTS. 

Validate VSM transmitted to FACTS. 

FACTS web site: https://mzc.csd.disa.mil/FACTS

Reference: FACTS Desk Guides. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–45

OCONUS and FACTS, Continued

FACTS

FACTS shows how to ship the TCN and ensures MSL routes freight the way FACTS releases the 

shipment. 

FACTS web site: https://mzc.csd.disa.mil/FACTS/ 

FACTS STATUS CODES

Code Definition

CHL Shipment being challenged – cannot supply MSL to vendor until ACA releases 

shipment.

AIR Shipment released to ship via air thru the DTS – APOE (Aerial Port of 

Embarkation).

DIV Shipment released to ship surface thru the DTS – SPOE (Surface Port of 

Embarkation).

CPA Shipment released to ship via air to a CCP (Consolidation and Containerization 

Point) for air pallet consolidation.

CPS Shipment released to ship via surface to a CCP for surface container consolidation.
Module 4―Freight on Board Destination Processing

4–46 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Foreign Military Sales and eDAASINQ

Requisition/Transportation Control Numbers (TCN) 

Requisition/TCN numbers will begin with:

B—Army 

D—Air Force

P—Navy

K—Marine Corps 

T—DLA/DLA Disposition Services

Implementing Agency (IA) POCs

The list below identifies the IA POCs.

IMPLEMENTING AGENCY (IA) POINTS OF 

CONTACTS

( as of ) 

22 Jul 19 

U.S. ARMY SECURITY ASSISTANCE COMMAND (USASAC)

New Cumberland, Pennsylvania DSN 771- Commercial (717) 770- 

GROUP EMAIL: usarmy.belvoir.usasac.list.po-t@mail.mil

CENTCOM

Barry Johnson-ext 6843 

Barry.L.Johnson14.civ@mail.mil

BRANCH CHIEF 

Fran Mutschler - ext 4832 

Frances.J.Mutschler.civ@mail.mil

PACOM-SOUTHCOM

Laura Henzy-ext7050 

Laura.E.Henzy.civ@mail.mil

EUCOM-AFRICOM

Rachelle Warner – ext 4590 

Rachelle.E.Warner.civ@mail.mil

MAPAD/US BANK FPS

Rachelle Warner – ext 4590 

Rachelle.E.Warner.civ@mail.mil

FAX – ext. 4443 

NAVY INVENTORY CONTROL POINT (NAVICP)

Philadelphia, Pennsylvania DSN 442- Commercial (215) 697- 

GROUP EMAIL: transport.wssn52.fct@navy.mil

Trans Division Head

Tony Whiting – ext. 1340 

Anthony.R.Whiting@navy.mil

Faye Richardson - ext 1155 

Faydonia.Richardson@navy.mil

Comfort Tsikiwa – ext 3060 

Comfort.tsikiwa@navy.mil

Vacancy– ext. 5103 Vacancy – ext. 5019 FAX – ext 5026
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–47

Foreign Military Sales and eDAASINQ, Continued

Implementing Agency (IA) POCs, continued 

The list below identifies the IA POCs.

AIR FORCE SECURITY ASSISTANCE CENTER (AFSAC)

Wright-Patterson AFB, Ohio DSN 672- Commercial (937) 522- FAX (937) 257-1207 

GROUP EMAIL: AFSAC.Transportation@us.af.mil

TRAINEE

Jason Anderson – ext 6564 

jason.anderson.68@us.af.mil

LEAD

Tammy Dresbach – ext 6571 

tamara.dresbach@us.af.mil

EUCOM/SOUTHCOM

Lindsay Wiseman - ext 

6565 

lindsay.wiseman@us.af.mil

CENTCOM/INDO-PACOM

Paul Taylor - ext 6570 

paul.taylor.26@us.af.mil

NORTHCOM/AFRICOM

Kerry Langen – 713-2173 

kerry.langen.1@us.af.mil

Transportation Security

Zack Kidwell – 713-2168 

zackary.kidwell.1@us.af.mi

l

DLA DISPOSITION SERVICES (FORMERLY DRMS)

 Battle Creek, Michigan DSN 661- Commercial 

(269) 961- 

EUCOM/CENTCOM/AFRICO

M 

Pete Beronja - ext 4797 

Peter.Beronja@dla.mil

NORTHCOM/SOUTHCOM/PACO

M 

Kelly Cuel - ext 5142 

kelly.cuel@dla.mil

Tim Aplin - ext 5169 

Timothy.Aplin@dla.mil

Ron Carr - ext 5117 

Ronald.carr@dla.mil

FAX - ext 4213 

***If the First Position of a requisition number/Transportation Control Number (TCN) is:

(B) Call the (ARMY) POC (D) Call the (Air Force) POC

(P or K) Call the (NAVY) POC (T) Call the (DLA) POC

Foreign Customer Service Code

The Foreign Customer Service Code located in the first position of the Supplementary Address 

Field of an FMS requisition/materiel release order (r.p. 45-50 in MILSTRIP format) has no effect 

on which U.S. Service sponsors the requisition. 
Module 4―Freight on Board Destination Processing

4–48 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Foreign Military Sales and eDAASINQ, Continued

Transportation and Traffic Operations Manual (USASAC)

Transportation Agents should have a copy of “Transportation and Traffic Operations.” 

Pages of Importance: 

Page 14—Identifies codes within the requisition number. 

Page 16—Identifies codes within the Supplementary Address. 

Pages 44–50—NOA (Notice of Availability) requirements. 

Note: VSM does not systematically create NOA’s. They must be manually prepared. 

Pages 70–73—Definitions of Delivery Term Codes. 

Steps for processing FMS in eDAASINQ

Follow the steps below for processing FMS in eDAASINQ.

Step Action

1 Follow VSM DSS pathway 30-3Z to access the DPI1 (REQUISITION RECORD 

INQUIRY) screen to display the “SHIP TO DODAAC.”

2 Go to the following website to access the DLA Transaction Services Web Portal:

https://www.transactionservices.dla.mil/daasinq/warning.asp

3 Click “Accept.” 

4 Click on “MAPAC.”

5 Input the SHIP TO DODAAC in the “MAPAC Query.”

Click “Submit.”

6 View Results.

The SHIP TO address is the Type Address Code (TAC) 2 Address.

7 If there are two TAC 2 addresses (as in the example used), the address closest to the 

vendor’s location is input into the ADPF (LOAD &MAINTAIN EXCEPTION 

ADDRESS DATA) screen. (VSM DSS pathway 30-3Q.)
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–49

Foreign Military Sales and eDAASINQ, Continued

Step 1

Follow VSM DSS pathway 30-3Z to access the DPI1 (REQUISITION RECORD INQUIRY) 

screen to display the “SHIP TO DODAAC.” 
Module 4―Freight on Board Destination Processing

4–50 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Foreign Military Sales and eDAASINQ, Continued

Step 2

Go to the following website to access the DLA Transaction Services Web Portal:

https://www.transactionservices.dla.mil/daasinq/warning.asp

Step 3

Click “Accept.”

Step 4

Click on “MAPAC.” 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–51

Foreign Military Sales and eDAASINQ, Continued

Step 5

Input the SHIP TO DODAAC in the “MAPAC Query.” 

Click “Submit.” 

Step 6

View Results. 

The SHIP TO address is the Type Address Code (TAC) 2 Address. 
Module 4―Freight on Board Destination Processing

4–52 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Foreign Military Sales and eDAASINQ, Continued

Step 7 

If there are two TAC 2 addresses, the address closest to the vendor’s location is input into the 

ADPF (LOAD &MAINTAIN EXCEPTION ADDRESS DATA) screen. (Follow VSM DSS 

pathway 30-3Q.) 

This is the Freight Forwarders address – this location is responsible for shipping freight to the 

ultimate destination (Block 9 of the MSL).

Review the ultimate consignee/mark for DODAAC.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–53

Foreign Military Sales and eDAASINQ, Continued

TAC M address

The TAC M address is the address that appears in Block 9 of the MSL.

Process request in VSM. 

The last 3 positions of the Supplemental DODAAC is the FMS Case Number – the FMS Case 

number appears in Block 15 of the MSL for example, DA7KCS. 
Module 4―Freight on Board Destination Processing

4–54 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Foreign Military Sales and eDAASINQ, Continued

Notice of Availability (DD Form 1348-5) 

NOA (Notice of Availability) must be sent for oversized, overweight or Hazardous shipments. 

Note: NOA response can take a maximum of 45 days. However, the shipment not be released 

until a response from the proper NOA addressee is received. 

• If a NOA response is not received within 15 calendar days of the NOA date, the 

shipping activity will send a second NOA to the designated NOA recipient using the 

same TCN. 

• The second NOA will be annotated with the number 2 in the NOA “Notice Number’ 

field to denote the second communication of the NOA and to indicate that release has 

been delayed due to non-response to the original NOA. Two copies of the annotated 

DD Form 1348-5 (Notice of Availability/Shipment), together with the applicable DD 

Form(s) 1348-1A, DD Form(s) 250, or DD Form(s) 1149 will be held as a record of 

the non-response to the original NOA. 

• If no response is received within 15 calendar days of the second NOA, a third NOA 

will be sent with the number 3 in the NOA “Notice Number” field to indicate that 

release continues to be delayed due to non-response to the original and second NOAs. 

File copies will be updated to reflect the non-response and submission of a second 

follow-up. Simultaneous with the second follow-up, the appropriate International 

Logistics Control Office (ILCO) will be contacted (offline) for assistance and followup action to obtain the NOA response. Upon receipt of the offline contact from the 

shipping activity, the ILCO will intervene, on behalf of the shipping activity, to 

obtain a response to the NOA so the open shipment action can be closed. 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–55

Foreign Military Sales and eDAASINQ, Continued

Notice of Availability (DD Form 1348-5), continued 

FMS shipments NOT shipped to a Freight Forwarder 

MS shipments NOT shipped to a Freight Forwarder include: 

1. Shipments to Canada. 

2. Shipments direct to overseas country. 

3. Shipments through DTS (Defense Transportation System). 

These FMS shipments require that the Automated Commercial Export (ACE) be completed – 

instructions covered under separate process. 

If a vendor cannot ship into Canada or direct to overseas country – the contract MUST be 

(modified to) FOB Origin – arrange transportation - instructions covered under separate process. 
Module 4―Freight on Board Destination Processing

4–56 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

RIN, SIN, and TIN

Introduction

Instead of going to the 

• DPIG (TRANSPORTATION INFORMATION NOTES MAINTENANCE) screen (VSM 

DSS pathway 60-65), or 

• Transportation Facility Guide (TFG), within VSM (pathway Report/Queries->Queries-

>Inquire SNT) (see screen below), the following are available:

• Routing Instructions Notes (RIN) 

• Shipping Instructions Notes (SIN) 

• Transportation Instruction Notes (TIN) 
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–57

RIN, SIN, and TIN. Continued

Four ways to run a query 

To use this query, see screens below. There are four ways to run a query for information 

required. 

Search 1-Input DODAAC

Input DODAAC. 

Click Search. 

Query provides SIN Code and SIN LOC Code. 
Module 4―Freight on Board Destination Processing

4–58 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

RIN, SIN, and TIN. Continued

Search 2-Input SINs and TINs

Input SIN or TIN.

Click Search. 

Results are provided; however, notice how the small scroll bar is, indicating a long list.
Module 4―Freight on Board Destination Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 4–59

RIN, SIN, and TIN. Continued

Search 3-Input SIN LOC CODE

Input code for “SIN LOC CODE” query. 

Note: Codes “D” or “M” are the only available codes.

Click Search. 

A long list of results is provided. 
Module 4―Freight on Board Destination Processing

4–60 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

RIN, SIN, and TIN. Continued

Search 4-Search criteria field blank

Leave search criteria fields blank.

Click Search.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–1 

Module 5 

Freight on Board Origin Processing

Overview

Introduction

This module will outline the following procedures: 

• Processing Small Parcel (Origin)

• Processing Small Parcel Exceptions (Origin)

• Processing Small Parcel Replanning (Origin)

• Processing Freight (Truckload or Less than Truckload) using 3PL Carriers

• Processing Multi-Piece Freight

• Processing MPO with Quantity Variances

• Processing All Packed in One

• Building a Release

Objective

At the conclusion of this module, the employee will be able to perform Freight on Board (FOB) 

origin processes. 

In this module

The following topics are located in this module: 

Topic See Page

Processing Small Parcel 5-2

FOB Small Parcel (Origin) Exceptions 5-16

FOB Small Parcel (Origin) Replanning 5-18

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers 5-24

Check on a Shipment in VSM DSS 5-37

Processing Multiple Freight Piece Shipments 5-49

Processing Manual Purchase Orders (MPO) with Quantity Variances 5-55

Processing All Packed in One 5-56

Additional Vendor Information 5-59

Shipping Documents/Date Carrier Expected at Facility After VSM 

Processing 5-60

Where Information is Located on the CBL 5-62

Freight Shipments Outside 3PL Contract 5-66

Freight Shipments Outside 3PL Contract (Validation Failure) 5-86

Verify SPLC/Address for Vendor 5-89

Building a Release 5-91

Carrier Names and SCACs 5-104
Module 5―Freight on Board Origin Processing

5–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel

Steps for processing small parcel shipments

Follow the steps below for processing small parcel shipments. 

Step Action

1 Once in a vendor site, go to the ORIGIN PROCESSING screen. 

Select a Purchase Order that is displayed or use any of the search criteria to search 

for a particular Purchase Order. 

To select a shipment, click the box beside the desired order and click “Submit.” 

Note: If Purchase Order is not on the screen, the Purchase Order can be 

added using the Manual Purchase Order button. 

2 Select the radio button next to the appropriate Hazardous status and click 

“Submit.” 

Three options are available.

If shipment contains hazardous materials:

• Click on “Shipment contains regulated hazardous for transportation.” 

• Click “Submit.”

• Once the pop up screen is displayed, click on “I agree.” 

Fill out the appropriate information.

Click Submit.

3 Input 

• Processing type (Partial or Total)

• Quantity

• Total Weight (to include packaging material)

• Dimensions 

• Type Pack (BX, PLT, Carton, etc.) 

Note: Please note 1-150 lb shipments that are destined for a location in the 

Continental United States (CONUS) and shipments weighing 151-300 

lbs destined for a location OCONUS will process as small parcel

depending on the cube. 

Once data has been input correctly, click “Submit.” 

Note 1: If processing a Partial Shipment (less than total quantity shown) 

click Partial button versus Total button. 

Note 2: Multiple Freight Piece CANNOT be used with Origin Small Parcel 

shipments. For multiple packages using the same Contract Number, 

process your partial shipment and then return to process remainder 

in the same manner. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–3 

Processing Small Parcel, Continued

Steps for processing small parcels, continued

Follow the steps below for processing small parcels.

Step Action

4 VSM 

• assigns a shipment control number and alerts if shipment requires 

customs processing. 

• interfaces with the small parcel carrier to obtain tracking number. 

Note: If the DODAAC or National Stock Number (NSN) does not require 

customs processing, the shipment proceeds similar to a CONUS small 

parcel shipment.

5 Follow VSM DSS pathway 10-1C to display the DPBA (REVIEW SHIPMENT 

DOCUMENTS) screen. Select the Small Parcel Shipment for review.

VSM DSS will display the SPPA (SMALL PARCEL REVIEW PROCESS) screen. 

Input the Internal Transaction Number (ITN). The shipment is released.

You may also use VSM Web to add the ITN number from the Review 

screen. 

Click on Small Parcel Exceptions for the “Excep” tab.

Input the ITN. 

Click Submit.

6 Select the Print tab. From the dropdown, select Print to display the Print Documents 

Detail screen. 

Notice that all document choices that are checked will produce shipping documents 

after the “Print” button is clicked. 

7 VSM creates the following applicable paperwork:

• MSL (Military Shipping Label)

• Small Parcel Carrier Label

• Commercial Invoice (if required)

• Container ID Label (based on vendor’s preference) 

• Packing List 
Module 5―Freight on Board Origin Processing

5–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel, Continued

Step 1

Once in a vendor site, go to the ORIGIN PROCESSING screen. 

Select a Purchase Order that is displayed or use any of the search criteria to search for a 

particular Purchase Order. 

To select a shipment, click the box beside the desired order and click “Submit.”

Note: If Purchase Order is not on the screen, the Purchase Order can be added using the Manual 

Purchase Order button. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–5 

Processing Small Parcel, Continued

Step 2 

Select the radio button next to the appropriate Hazardous status and click “Submit.” 

Three options are available.

In this example, we choose “Shipment contains non-hazardous material.”

Click Submit. 
Module 5―Freight on Board Origin Processing

5–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel, Continued

Step 2, continued

In this example we choose “Shipment contains regulated hazardous materials for transportation.” 

Click Submit. 

If the above option was chosen, the screen below will be displayed. 

Click on “I agree.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–7 

Processing Small Parcel, Continued

Step 2, continued

Fill out the appropriate information.

Click Submit. 
Module 5―Freight on Board Origin Processing

5–8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel, Continued

Step 3 

Input 

• Processing type (Partial or Total)

• Quantity

• Total Weight (to include packaging material)

• Dimensions 

• Type Pack (BX, PLT, Carton...etc.) 

Note: Please note 1-150 lb shipments that are destined for a location in the Continental 

United States (CONUS) and shipments weighing 151-300 lbs destined for a 

location OCONUS will process as small parcel depending on the cube. 

Once data has been input correctly, click “Submit.” 

Note 1: If processing a Partial Shipment (less than total quantity shown) click Partial 

button versus Total button. 

Note 2: Multiple Freight Piece CANNOT be used with Origin Small Parcel shipments. 

For multiple packages using the same Contract Number, process your partial 

shipment and then return to process remainder in the same manner. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–9 

Processing Small Parcel, Continued

Step 4 

VSM: 

• Assigns a shipment control number and alerts if shipment requires customs processing. 

• Interfaces with the small parcel carrier to obtain tracking number. 

Note: If the DODAAC or NSN does not require customs processing, the shipment proceeds 

similar to a CONUS small parcel shipment. 
Module 5―Freight on Board Origin Processing

5–10 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel, Continued

Step 5 

Follow VSM DSS pathway 10-1C to display the DPBA (REVIEW SHIPMENT DOCUMENTS) 

screen. Select the Small Parcel Shipment for review.

VSM DSS will display the SPPA (SMALL PARCEL REVIEW PROCESS) screen. Input the 

Internal Transaction Number (ITN). The shipment is released.

DLA Distribution obtains the ITN from Automated Commercial Environment (ACE) (See ACE

Desk Guide). 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–11

Processing Small Parcel, Continued

Step 5, continued 

You may also use VSM Web to add the ITN number from the Review screen. 

Click on Small Parcel Exceptions for the “Excep” tab.

Input the ITN. 

Click Submit. 
Module 5―Freight on Board Origin Processing

5–12 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel, Continued

Step 6 

Select the Print tab. From the dropdown, select Print to display the Print Documents Detail 

screen. 

Notice that all document choices that are checked will produce shipping documents after the 

“Print” button is clicked. 

Step 7 

VSM creates the following applicable paperwork: 

• MSL (Military Shipping Label)

• Small Parcel Carrier Label

• Commercial Invoice (if required)

• Container ID Label (based on vendor’s preference) 

• Packing List 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–13

Processing Small Parcel, Continued

Documents that need to be emailed to vendors 

The following documents will need to be emailed to the vendor as pdf files. Check all 

documents for accuracy. 

DD Form 1387 

Military Shipping Label
Module 5―Freight on Board Origin Processing

5–14 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Small Parcel, Continued

Documents that need to be emailed to vendors, continued

Small Parcel Carrier Label 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–15

Processing Small Parcel, Continued

Documents that need to be emailed to vendors, continued

Commercial Invoice (if required)
Module 5―Freight on Board Origin Processing

5–16 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

FOB Small Parcel (Origin) Exceptions

Steps for processing FOB small parcel (origin) exception

Follow the steps below for processing small parcels.

Step Action

1 Follow VSM DSS pathway 10-1C to access the DPBA (REVIEW SHIPPING 

DOCUMENTS) screen.

2 To review

Only review the orders with the “01” in the (P) Parcel category.

Select by adding X to left beside order. (Example shows review of small parcel Fed 

Ex.) 

Press ENTER.

If a small parcel carrier is available to the vendor, press ENTER and F2 to go back to 

listing. 

3 To tender

Input “T” (to tender) and press ENTER.

This releases the shipment to the Print screen in VSM for that vendor.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–17

FOB Small Parcel (Origin) Exceptions, Continued

Step 1

Follow VSM DSS pathway 10-1C to access the DPBA (REVIEW SHIPPING DOCUMENTS) 

screen.

Step 2 (To review) 

Only review the orders with the “01” in the (P) Parcel category.

Select by adding X to left beside order. (Example shows review of small parcel Fed Ex.) 

Press ENTER.

If a small parcel carrier is available to the vendor, press ENTER and F2 to go back to listing. 

Step 3 (To tender)

Input “T” (to tender) and press ENTER. 

This releases the shipment to the Print screen in VSM for that vendor.

X

T
Module 5―Freight on Board Origin Processing

5–18 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

FOB Small Parcel (Origin) Replanning 

When to replan 

Small parcel replanning needs to take place when a small parcel shipment goes to the freight 

screen (Note: Weight/cube falls under the small parcel criteria) instead of processing as small 

parcel.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–19

FOB Small Parcel (Origin) Replanning, Continued

Steps for replanning

Follow the steps below for replanning. 

Step Action

1 To replan, press F5 from the DPBA (REVIEW SHIPPING DOCUMENTS) screen 

(VSM DSS pathway 10-1C) to access the SPPC (SMALL PARCEL ORIGINATING 

“ZIP TO ZONE” SUMMARY) screen (VSM DSS pathway 40-4B).

Input the carrier and service needed (UPS-GR) and press ENTER. 

2 Zip codes are listed in numerical sequence. Forward through pages until you find your 

Origin zip code zone and input an “x” in the correct zone.

Press ENTER.

VSM DSS will display the SPP5 (SMALL PARCEL ORIGINATING/DESTINATION 

“ZIP TO ZONE” DATA) screen.

3 Find destination zip code and note matching Zone (“ZNE”) beside it.

Press F1 to return to menu. At the menu screen, input SPP7 to access the SPP7 

(SMALL PARCEL RATES – MODE DESCRIPTION/ZONE (IN DOLLARS)) screen.

4 The SPP7 (SMALL PARCEL RATES – MODE DESCRIPTION/ZONE (IN 

DOLLARS)) screen displays the pricing results for all zones.

Input “I” for Inquiry in ACTN, add carrier and start zone from previous page and weight 

of shipment. 

Press F5 to bookmark and F6 to display the DPBD (REVIEW TCN DATA) screen.

5 Input 

• correct information in the “MODE DESC” and “RATE” fields

• “Y” in the “DONE” field.

Press ENTER.

Press F2 to display the SPPA (SMALL PARCEL REVIEW PROCESS) screen.

6 The SPPA (SMALL PARCEL REVIEW PROCESS) screen now displays the correct 

information.

7 Once reviewed, F2 and select “T” to Tender. Shipment is sent to the Print screen for 

vendor.
Module 5―Freight on Board Origin Processing

5–20 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

FOB Small Parcel (Origin) Replanning, Continued

Step 1

To replan, press F5 from the DPBA (REVIEW SHIPPING DOCUMENTS) screen (VSM DSS 

pathway 10-1C) to access the SPPC (SMALL PARCEL ORIGINATING “ZIP TO ZONE” 

SUMMARY) screen (VSM DSS pathway 40-4B). 

Input the carrier and service needed (UPS-GR) and press ENTER. 

Step 2

Zip codes are listed in numerical sequence. Forward through pages until you find your Origin zip 

code zone and input an “x” in the correct zone.

Press ENTER.

VSM DSS will display the SPP5 (SMALL PARCEL ORIGINATING/DESTINATION “ZIP 

TO ZONE” DATA) screen.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–21

FOB Small Parcel (Origin) Replanning, Continued

Step 3

Find destination zip code and note matching Zone (“ZNE”) beside it. 

Press F1 to return to Main Menu. At the Main Menu screen, input “SPP7” to access the SPP7 

(SMALL PARCEL RATES – MODE DESCRIPTION/ZONE (IN DOLLARS)) screen.

Step 4

The SPP7 (SMALL PARCEL RATES – MODE DESCRIPTION/ZONE (IN DOLLARS)) 

screen displays the pricing results for all zones.

Input “I” for Inquiry in ACTN, add carrier and start zone from previous page and weight of 

shipment. 

Press F5 to bookmark and F6 to display the DPBD (REVIEW TCN DATA) screen.
Module 5―Freight on Board Origin Processing

5–22 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

FOB Small Parcel (Origin) Replanning, Continued

Step 5

On the DPBD (REVIEW TCN DATA) screen, input the 

• correct information in the “MODE DESC” and “RATE” fields

• “Y” in the “DONE” field. 

Press ENTER.

Press F2 to display the SPPA (SMALL PARCEL REVIEW PROCESS) screen.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–23

FOB Small Parcel (Origin) Replanning, Continued

Step 6 

The SPPA (SMALL PARCEL REVIEW PROCESS) screen now displays the correct 

information.

Step 7

Once reviewed, press F2 and select “T” to Tender. Shipment is sent to the Print screen for 

vendor. 
Module 5―Freight on Board Origin Processing

5–24 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers 

Steps for processing freight using 3PL carriers

Follow the steps below for processing freight using 3PL carriers. 

Step Action

1 Select Purchase Order and click “Submit.”

2 Select the radio button next to the appropriate Hazardous status and click “Submit.”

Three options are available.

If shipment contains hazardous materials:

• Click on “Shipment contains regulated hazardous for transportation.” 

• Click “Submit.”

• Once the pop up screen is displayed, click on “I agree.” 

Fill out the appropriate information.

Click Submit.

3 Input

• Processing Type 

• Quantity

• Weight 

• Dimensions 

• Type Pack 

Type Equipment is defaulted to Less than Truckload (LTL)/Truckload. Do 

NOT change equipment unless another type is needed (flatbed, RGN, etc.). 

Add carrier remarks if needed (Lift gate needed, stackable or non-stackable freight, 

etc.). 

Note: Item should be packed and ready to ship at time of processing. 

Click “Submit.”

4 The “ORIGIN PROCESSING” screen will display that the FOB Origin Shipment 

Control Number (SCN) (for example, “09264900”) has been accepted. 

Vendors cannot see the shipment once it has been processed for freight, until it 

appears in their Print screen. 

For overseas MILAIR shipments will go through Air Challenge.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–25

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Steps for processing freight using 3PL carriers, continued 

Follow the steps below for processing freight using 3PL carriers. 

Step Action

5 Once cleared through Air Challenge, shipment goes to “Freight Release Shipments 

for 3PL Processing” screen. 

If the preplan heading has ITN ENTRY noted beside shipment, process shipment 

via ACE system to obtain an ITN number. Add the ITN via Preplan entry, click on 

“ITN ENTRY.”

6 Input the ITN and click “ADD ITN” button.

7 Screen verifies ITN is added to shipment.

Note: ITN will print on MSL.

Go back to the “Freight Release Shipments for 3PL Processing” screen by clicking 

on the “Shipping” tab and then “Freight Release” from the dropdown menu.” 

Click on “Freight Release 3PL In Process.”

8 Shipments input: 

Tier 3 – Shipments are picked up on the 3rdday after 219 submission 

Tier 2 – Shipments are picked up on 2nd day (12/24 hours) 

Tier 1 – Shipments are picked up on same day (4/8 hours) 

This is all dependent on when the 219 is submitted and if there are still hours left in 

the business day. 

When possible, all shipments going from the same Ship From DODAAC and to the 

same Ship To DODAAC are selected and will be consolidated for shipping on the 

same CBL.

Click “Submit.”
Module 5―Freight on Board Origin Processing

5–26 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Steps for processing freight using 3PL carriers, continued 

Follow the steps below for processing freight using 3PL carriers. 

Step Action

9 Review the combined shipments and select Equipment Type of “AV1” for LTL 

shipments and “AV3” (default) for full truck loads. 

• Dimensions, weight, and cube to validate equipment type 

(Leave as “AV3” if any question about it being an “AV1”)

• Number of pieces

Make an annotation in the “NOTES” section if shipping to a DLA depot input: 

• A NSN if shipment contains 10 or more pieces 

• Piece number breakdown with NSN if on a Master BOL 

• Pick up date (not a Saturday, Sunday or holiday) 

• Take note of “BOL REMARKS” which may need to be transfered to the 

“NOTES” section below (See Step 10)

10 Add vendor notes as stated in step 9 and any additional notes.

Input any applicable accessorial charges. 

Click “Send 219.” This sends shipment to 3PL for processing. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–27

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 1

Select Purchase Order and click “Submit.” 

Step 2 

Select the radio button next to the appropriate Hazardous status and click “Submit.” 

Three options are available.

In this example, we choose “Shipment contains non-hazardous material.”

Click Submit. 
Module 5―Freight on Board Origin Processing

5–28 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 2, continued

In this example, we choose “Shipment contains regulated hazardous materials for 

transportation.”

Click Submit. 

If the above option was chosen, the screen below will be displayed. 

Click on “I agree.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–29

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 2, continued

Fill out the appropriate information.

Click Submit. 
Module 5―Freight on Board Origin Processing

5–30 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 3 

Input 

• Processing Type

• Quantity

• Weight 

• Dimensions 

• Type Pack 

Type Equipment is defaulted to Less than Truckload (LTL)/Truckload. Do NOT change 

equipment unless another type is needed (flatbed, RGN, etc.). 

Add carrier remarks if needed (Lift gate needed, stackable or non-stackable freight, etc.). 

Note: Item should be packed and ready to ship at time of processing. 

Click “Submit.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–31

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 4 

The “ORIGIN PROCESSING” screen will display that the FOB Origin Shipment Control 

Number (SCN) (for example, “09264900”) has been accepted. 

Vendors cannot see the shipment once it has been processed for freight, until it appears in their 

Print screen. 

For overseas MILAIR shipments will go through Air Challenge. 

The FOB Origin Shipment 20002058 has been accepted and meets Air Challenge Criteria
Module 5―Freight on Board Origin Processing

5–32 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 5 

Once cleared through Air Challenge, shipment goes to “Freight Release Shipments for 3PL

Processing” screen. 

If the preplan heading has ITN ENTRY noted beside shipment, process shipment via ACE

system to obtain an ITN number. Add the ITN via Preplan entry, click on “ITN ENTRY.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–33

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 6

Input the ITN and click “ADD ITN” button. 

Step 7 

Screen verifies ITN is added to shipment.

Note: ITN will print on MSL.

Go back to the “Freight Release Shipments for 3PL Processing” screen by clicking on the 

“Shipping” tab and then “Freight Release” from the dropdown menu.” 

Click on “Freight Release 3PL In Process.”
Module 5―Freight on Board Origin Processing

5–34 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 8

Shipments input: 

Tier 3 – Shipments are picked up on the 3rdday after 219 submission 

Tier 2 – Shipments are picked up on 2nd day (12/24 hours) 

Tier 1 – Shipments are picked up on same day (4/8 hours) 

This is all dependent on when the 219 is submitted and if there are still hours left in the business 

day. 

When possible, all shipments going from the same Ship From DODAAC and to the same Ship 

To DODAAC are selected and will be consolidated for shipping on the same CBL. 

Click “Submit.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–35

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 9 

Review the combined shipments and select Equipment Type of “AV1” for LTL shipments and 

“AV3” (default) for full truck loads. 

• Dimensions, weight, and cube to validate equipment type 

(Leave as “AV3” if any question about it being an “AV1”)

• Number of pieces

Make an annotation in the “NOTES” section if shipping to a DLA depot input: 

• A NSN if shipment contains 10 or more pieces 

• Piece number breakdown with NSN if on a Master BOL

• Pick up date (not a Saturday, Sunday or holiday) 

• Take note of “BOL REMARKS” which may need to be transfered to the “NOTES” section 

below (See Step 10)
Module 5―Freight on Board Origin Processing

5–36 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Freight (Truckload or Less than Truckload) using 3PL Carriers, 

Continued

Step 10 

Add vendor notes as stated in step 9 and any additional notes. 

Input any applicable accessorial charges. 

Click “Send 219.” This sends shipment to 3PL for processing. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–37

Check on a Shipment in VSM DSS 

Steps for checking on a shipment in VSM DSS

Follow the steps below for checking on a shipment in VSM DSS. 

Step Action

1 (VSM DSS)

Follow DSS pathway 10-1G to access the DPGN (INQUIRE EDI 219/220 

STATUS) screen.

2 (VSM DSS)

Input the Shipment Control Number (SCN) or Master Bill Number.

Press ENTER.

DSS will display a refreshed DPGN (INQUIRE EDI 219/220 STATUS) screen.

3 (VSM DSS)

Once shipment has been transmitted, it moves to Freight Release Shipments in 

Process for 3PL Processing screen.

4 (VSM DSS)

More details will show, including pickup date by adding “X” beside the “ORIG 

219 SENT” line. 

Press ENTER.

VSM DSS will display the DPGN1 (INQUIRE EDI 219 DATA) screen.

5 (VSM DSS)

Late pickup is the date the shipment will be picked up by the carrier.

6 (VSM)

Click on the Shipping tab. Select Review. 

7 (VSM)

Select the vendor to review and click “Submit.” 

Note: Shipments designated by “X” under “Req Rev” are freight shipments, while 

shipments designated by U are small parcel shipments. 

Make certain to select the correct shipments to process when working 

freight vs. small parcel.

8 (VSM)

Review screen shows various info regarding shipment: 

• Type of conveyance (AV1 here) 

• CBL number 

• Ship-To address 

• Carrier SCAC 

Once all information is reviewed for accuracy, click “Accepted and Print.”

• Number of pieces

• Weight and dimensions

• Charge to move shipment 

• NMFC
Module 5―Freight on Board Origin Processing

5–38 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Check on a Shipment in VSM DSS, Continued 

Steps for checking on a shipment in VSM DSS, continued

Follow the steps below for checking on a shipment in VSM DSS. 

Step Action

9 Click on Print tab. Select Print. 

10 (VSM)

On the next screen (Print Documents Detail), UNCHECK MSL and click on Print 

button. 

By printing ONLY the Commercial Bill of Lading (CBL) for our records, 

shipment remains in the PRINT screen for vendor to Print. 

VSM will display documents available for printing.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–39

Check on a Shipment in VSM DSS, Continued

Step 1 (VSM DSS)

Follow DSS pathway 10-1G to access the DPGN (INQUIRE EDI 219/220 STATUS) screen.

Step 2 (VSM DSS)

Input the Shipment Control Number (SCN) or Master Bill Number.

Press ENTER.

DSS will display a refreshed DPGN (INQUIRE EDI 219/220 STATUS) screen. 

Example (VSM DSS)

This example of the DPGN (INQUIRE EDI 219/220 STATUS) screen shows the 219 has been 

sent but a carrier is not yet assigned, so the 220 is not received back. 
Module 5―Freight on Board Origin Processing

5–40 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Check on a Shipment in VSM DSS, Continued

Step 3 (VSM)

Once shipment has been transmitted, it moves to Freight Release Shipments in Process for 3PL

Processing screen.

Step 4 (VSM DSS)

More details will show, including pickup date by adding “X” beside the “ORIG 219 SENT” 

line.

Press ENTER.

VSM DSS will display the DPGN1 (INQUIRE EDI 219 DATA) screen.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–41

Check on a Shipment in VSM DSS, Continued

Step 5 (VSM DSS)

Late pickup is the date the shipment will be picked up by the carrier.

Step 6 (VSM)

Click on the Shipping tab. Select Review. 

Leave Vendor field blank. Click Search. This will display all vendors. 
Module 5―Freight on Board Origin Processing

5–42 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Check on a Shipment in VSM DSS, Continued

Step 7 (VSM)

Select the vendor to review and click “Submit.” 

Note: Shipments designated by “X” under “Req Rev” are freight shipments, while shipments 

designated by U are small parcel shipments. 

Make certain to select the correct shipments to process when working freight vs. small 

parcel.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–43

Check on a Shipment in VSM DSS, Continued

Step 8 (VSM)

Review screen shows various info regarding shipment: 

• Type of conveyance (AV1 here) 

• CBL number 

• Ship-To address 

• Carrier SCAC 

• Number of pieces

• Weight and dimensions

• Charge to move shipment 

• NMFC
Module 5―Freight on Board Origin Processing

5–44 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Check on a Shipment in VSM DSS, Continued

Step 8 (VSM), continued 

Once all information is reviewed for accuracy, click “Accepted and Print.” 

Step 9 (VSM)

Click on Print tab. Select Print. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–45

Check on a Shipment in VSM DSS, Continued

Step 10 (VSM)

On the next screen (Print Documents Detail), UNCHECK MSL and click on Print button. 

By printing ONLY the Commercial Bill of Lading (CBL) for our records, shipment remains in 

the PRINT screen for vendor to Print. 

VSM will display documents available for printing. 
Module 5―Freight on Board Origin Processing

5–46 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Check on a Shipment in VSM DSS, Continued

Military Shipment Label

Vendor must place the MSL on outside of the shipment and must be visible IAW MIL-STD129R. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–47

Check on a Shipment in VSM DSS, Continued

CBL

Vendor must print CBL twice:

• one for the driver 

• one to keep once driver has accepted freight and signed bill. 

Note: Block 14 of bill shows the carrier’s Standard Carrier Alpha Code (SCAC). Freight must 

be given to carrier assigned on bill. 
Module 5―Freight on Board Origin Processing

5–48 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Check on a Shipment in VSM DSS, Continued

Send email advising shipment is ready 

Once shipment is in Print screen, an email is sent advising shipment is ready. 

An example is shown below. 

Sir/Ma’am,

Please be informed your CBL/MSL is avaialbe to print for shiment control number 10011102. 

Carrier should arrive at your location NLT COB TOMORROW.

The driver will provide the offer number of 10011102. 

If there are any issues, please contact our office before sending the driver away with no freight. 

Our office telepone number is 1-800-456-5507, hours of operation are 0600-1700 EST. 

Vendor is alerted to print information and have shipment ready for carrier. Carrier will arrive 

according to hours of operation listed in VSM. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–49

Processing Multiple Freight Piece Shipments 

Steps for processing multiple freight piece shipments

Follow the steps below for processing multi-freight piece shipments.

Step Action

1 On the "ORIGIN PROCESSING" screen, select

• Purchase Order

• Multiple Freight Piece.

Input total number multi-freight pieces.

Click “Submit.”

2 Select the radio button next to the appropriate Hazardous status and click 

“Submit.” 

Three options are available.

If shipment contains hazardous materials:

• Click on “Shipment contains regulated hazardous for transportation.” 

• Click “Submit.”

• Once the pop up screen is displayed, click on “I agree.” 

Fill out the appropriate information.

Click Submit.

3 On the "FOB Origin – Multi Freight Piece Processing" screen, 

• select Type Pack, and

• input Weight, Dimensions and Quantity. 

• click the radio button for Partial or Total shipment. 

Vendor Reference Number may be added – this information will print on MSL 

(Military Shipping Label) 

Note: Type Equipment is defaulted to LTL/Truckload. Do NOT change equipment 

unless another type is required (flatbed, RGN, etc.). 

Add carrier remarks if needed (Lift gate needed, stackable or non-stackable freight, 

etc.). 

Note: If vendor advises freight requires Origin inspection, change Ship Date to 

allow time for inspection.

Click “Submit” button. 

Vendors cannot see the shipment once it has been processed for freight, until it 

appears in their Print screen. 
Module 5―Freight on Board Origin Processing

5–50 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Piece Shipments, Continued 

Steps for processing multiple freight piece shipments, continued 

Follow the steps below for processing multi-freight piece shipments.

Step Action

4 Variance MPO

On variance MPOs, include the variance approved in the contract by 

• selecting Shipment Variance code, and 

• inputting Quantity Variance Percentage. 

Click “Submit.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–51

Processing Multiple Freight Piece Shipments, Continued

Step 1

On the "ORIGIN PROCESSING" screen, select

• Purchase Order

• Multiple Freight Piece. 

Input total number multi-freight pieces.

Click “Submit.”

Step 2 

Select the radio button next to the appropriate Hazardous status and click “Submit.”

Three options are available.

In this example we choose “Shipment contains non-hazardous material.”

Click Submit. 
Module 5―Freight on Board Origin Processing

5–52 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Piece Shipments, Continued

Step 2, continued

In this example we choose “Shipment contains regulated hazardous materials for transportation.” 

Click Submit. 

If the above option was chosen, the screen below will be displayed. 

Click on “I agree.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–53

Processing Multiple Freight Piece Shipments, Continued

Step 2, continued

Fill out the appropriate information.

Click Submit. 
Module 5―Freight on Board Origin Processing

5–54 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Multiple Freight Piece Shipments, Continued

Step 3 

On the "FOB Origin – Multi Freight Piece Processing" screen, 

• select Type Pack, and

• input Weight, Dimensions and Quantity. 

• click radio button for Partial or Total shipment. 

Vendor Reference Number may be added – this information will print on MSL (Military 

Shipping Label) 

Note: Type Equipment is defaulted to LTL/Truckload. Do NOT change equipment unless 

another type is required (flatbed, RGN, etc.). 

Add carrier remarks if needed (Lift gate needed, stackable or non-stackable freight, etc.). 

Note: If vendor advises freight requires Origin inspection, change Ship Date to allow time for 

inspection. 

Click “Submit” button. 

Vendors cannot see the shipment once it has been processed for freight, until it appears in their 

Print screen. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–55

Processing Manual Purchase Orders (MPO) with Quantity Variances 

Variance MPOs

On variance MPOs, include the variance approved in the contract by 

• selecting Shipment Variance code, and 

• inputting Quantity Variance Percentage. 

Click “Submit.” 

 
Module 5―Freight on Board Origin Processing

5–56 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing All Packed in One

Steps for processing All Packed in One 

Follow the steps below for processing All Packed in One. 

Step Action

1 Select two or more shipments going to the same ultimate Destination.

Click "All Packed in One" button 

Click “Submit.” 

Note: "IPD," "Ship To" and "Ultimate" all have to be the same for an all packed 

in one. 

2 On the "FOB Origin – All Packed in One Processing" screen, select Partial or 

Total for each Requisition number. 

Note: One of the Requisitions must be a total quantity – you cannot ship all 

partials together.

Input: 

• Quantity

• Total weight

• Dimensions 

Select Type Pack.

Click “Submit.”
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–57

Processing All Packed in One , Continued

Step 1

Select two or more shipments going to the same ultimate Destination. 

Click "All Packed in One" button 

Click “Submit.” 

Note: "IPD," "Ship To" and "Ultimate" all have to be the same for an all packed in one. 
Module 5―Freight on Board Origin Processing

5–58 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing All Packed in One, Continued 

Step 2

On the "FOB Origin – All Packed in One Processing" screen, select Partial or Total for each 

Requisition number. 

Note: One of the Requisitions must be a total quantity – you cannot ship all partials together.

Input: 

• Quantity

• Total weight

• Dimensions 

Select Type Pack. 

Click “Submit.” 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–59

Additional Vendor Information 

If your shipment requires a DCMA inspection

DO NOT ENTER ANYTHING INTO VSM UNTIL AFTER THE INSPECTION HAS BEEN 

COMPLETED.

If you do not follow this procedure, a carrier will arrive at the facility and shipment will not be able to 

released. Additional charges will be incurred.

If your shipment requires a DCMA inspection, you will need to schedule an appointment for that 

inspection in Wide Area Work Flow (WAWF). You will need to have the ultimate consignee in order 

to schedule your inspection. Your ultimate consignee is found in your contract as shown below. Once 

you complete the request in WAWF, you should receive an inspection appointment no later than two (2) 

days for a resident QAR and seven (7) days for a non-resident QAR. Once the inspection has occurred 

and the inspector has approved your shipment, you are ready to enter your shipment details in VSM. 

The Ultimate Consignee can be found in the Freight Shipping section of your contract. 

 
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Shipping Documents/Date Carrier Expected at Facility After VSM Processing

Some things to keep in mind after VSM processing

After VSM processing, remember:

• DO NOT CONTACT 3PL PERTAINING TO YOUR SHIPMENTS.

• Any questions relating to shipments are to be directed to the Defense Logistics Agency 

(DLA) Distribution Transportation Office at delivery@dla.mil or 800-456-5507. 

• ALL shipments should be packed and ready for shipment at the time you process in the VSM. 

• Small Parcel Shipments are shipments that are less than 150 lbs., less than 108 inches, less 

than 12 cubic feet and are under a total girth of 130. Girth is calculated – length plus twice 

the width and twice the height (L + W(x2) + H (x2)).

• Your freight shipment must be packed and ready for shipment at the time you process within 

the VSM. A carrier will arrive at your facility to pick up this shipment by the below chart. 

You must print the MSL along with your documentation. 

Carrier Offer Number

Carrier will arrive with an “Offer Number.” There are two types of Offer Numbers; one that 

pertains to a single shipment, and one that applies to a consolidated shipment under a Master Bill 

Number (MBN). If carriers do not supply you with the offer number, please call our office at 

800-456-5507 before a carrier is turned away.

The offer number contains three parts; the assigned vendor DODAAC, the acronym for SCN or 

the acronym for Master Bill Number (MBN) and the actual eight-digit shipment control number 

or MBN applied to that particular shipment. 
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Shipping Documents/Date Carrier Expected at Facility After VSM Processing, 

Continued

Carrier Offer Number, continued 

The assigned Vendor DODAAC can be found in the Update Vendor Profile of VSM via the 

Maintenance tab. This consists of the site Prefix + Cage Code. 

a. Offer Number for a single shipment = Vendor DODAAC + “SCN” + 01234567 

Example: A12345SCN01234567 

b. Offer Number for a Master Bill = Vendor DODAAC + “MBN” + 00001234

Example: A12345MBN00001234 

c. The location of the SCN & MBN on the CBL is addressed on the following pages. 

To know what carrier is picking up the freight, take the VIA SCAC from the CBL shown on the 

following slides, and look it up on the SCAC list at the end of this document. 
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Where Information is Located on the CBL

Introduction

When vendors contact DLA Distribution for assistance, they will need to provide the CBL 

number, SCN or MBN. 

The following pages contain screen prints, which illustrate where this information is located on 

the CBL.

VIA SCAC

The VIA SCAC is displayed in box 14. This is the Carrier that has been awarded to pick up the 

shipment. 

Shipment Control Number

The Shipment Control Number is displayed on the upper left hand side of the CBL and is the last 

(third) part of the offer number.

CBL

The CBL number is located on the upper right hand side of the CBL. 
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Where Information is Located on the CBL, Continued

Master Bill Number

When shipments are combined onto one CBL, a MBN will display in place of the SCN at top of 

first page. 
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Where Information is Located on the CBL, Continued

Driver instructions

Driver instructions are included in the "Description of Articles” area.

SCN

The Master Bill is displayed on page 1 and the lead SCN is displayed at top of following page(s). 

CBL

The CBL carries over on the top of each page. 
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Where Information is Located on the CBL, Continued

TCN

The TCN is listed on page 2 and subsequent continuation pages. These are the TCNs that were 

consolidated onto this shipment under one Master Bill and can be used to search by in VSM. 
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Freight Shipments Outside 3PL Contract 

Alternate processes

Alternate processes are used when specialized equipment is needed to move a shipment. This 

includes Flatbeds, RGNs, and other specialized equipment. This also applies to Canadian 

shipments. 

Steps for processing shipments outside 3PL contracts 

Follow the steps below for processing shipments outside 3PL contracts. 

Step Action

1 Click on Shipping tab. Click on Freight Release from dropdown menu.

Click on "Freight Release” tab. 

This brings up all vendor freight shipments needing processed.

2 Go to Vendor site in VSM.

Select the shipment you will process and click “Submit.” 

3 Input shipment data and select appropriate equipment type.

Note: You will be able to select a specific character equipment code later in the process.

Click the “Submit” Button.

4 Select “Freight Release GFM” from the “Shipping” tab.

5 Select your Shipment from the list and click the “Submit” button.

Note: If your shipment is not there, ensure you have selected a “Flat Bed” as your “Type 

Equip”. 

Click “Submit.”

6 The “Freight GFM” Screen is displayed. 

You can now select a specific equipment code from the “EQUIPMENT TYPE” drop 

down list.

7 Verify the “REQUESTED EARLY PICKUP, LATE PICKUP and REQUIRED 

DELIVERY” are valid.

The “NOTES” section should be left BLANK. When this section is populated, the ATR 

will be sent to SDDC G9 for review. This will cause delays in the return of the Carrier 

List. These are not notes to the carrier and the carrier will never see them.

Click “Submit.”

8 Accessorials may be added i.e. protective tarps, extra chains, etc. in the 

“ACCESSORIAL CHARGES” SECTION if required.

Click the “Submit” button.
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Freight Shipments Outside 3PL Contract, Continued 

Steps for processing shipments outside 3PL contracts, continued 

Follow the steps below for processing shipments outside 3PL contracts. 

Step Action

9 A refreshed “Freight GFM” screen is displayed with update changes. 

Verify changes and click the “Send ATR” button if all data is correct.

Note: If further changes are required click the “Reset” button to enter them.

10 If ATR request was successfully sent, “Freight Release Shipments for GFM Processing” 

screen will be displayed.

Select “Freight Release GFM In Process” from the “Shipping” tab.

11 Locate your shipment and verify it is in “IA” (In ATR) status. 

Click “Submit.”

You must now wait the assigned “Response Time” for a Carrier list to be returned.

Once carrier list returns, shipment will not appear on this screen and is moved to 

“Review.”

12 A detailed status event listing can be shown by selecting “GFM InProcess Status” in the 

“Exceptions” tab.

13 Input the Shipment Control Number (SCN) or Master Bill Number and click the “Get 

Status” button.

14 A listing of statuses is displayed from the bottom up of all statuses.

15 Select “Review” from the “Shipping” tab when shipment status shows “CL” (Carrier 

List) or is no longer visible on the “GFM In Process Status” selection.

16 Select your shipment and click the “Submit” button.

17 Carrier must be contacted to make the pickup arrangements for the shipment after 

the carrier has been Auto Awarded the shipment and before the day of pickup. 

(Note: Since VSM utilizes Auto Award, there is no requirement to contact the carrier 

within 1 hour)

18 Review bill and select the “Accept and Print” button.

19 Printing works as usual. After print the shipment will move to the “Awaiting carrier 

Pickup” screen.

20 Select “Awaiting carrier Pickup” from the “Shipping” tab.

21 Click the “GFM AWARD/INCIDENT” button.

22 If carrier has confirmed acceptance of shipment, no further action is required until pickup.
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Freight Shipments Outside 3PL Contract, Continued 

Steps for processing shipments outside 3PL contracts, continued 

Follow the steps below for processing shipments outside 3PL contracts. 

Step Action

23 If Auto Awarded carrier indicates they cannot accept shipment, then a negative incident 

will be recorded.

Click the drop down arrow on the “GFM AWARD/INCIDENT” screen.

24 A list of incident codes and explanations will be displayed.

Select the appropriate code (COMMITMENT WITHDRAWAL would be used in this 

case).

Click the “Submit” button.

25 The next carrier on the Carrier List will now be displayed.

Call carrier and confirm they can accept the shipment.

If carrier cannot accept the shipment, an incident code of “N1” (Excusable Refusal) will 

be recorded and the next carrier be displayed. 

Repeat actions on this page until a carrier accepts.

26 If carrier accepts the shipment, they must be awarded the shipment using the drop down 

arrow.

Click the “Submit” button. And the shipment will return to the “Review” screen to 

prepare the new B/L for the Awarded carrier.

27 For a closeout of a shipment the Transportation Agent (TA) can set how many days a 

shipment can sit on this page. From the SC3101 Update Vendor Profile Page. 

At the bottom the Auto Closeout Delay was added: the delay is up to 5 days. 

This is how long a shipment will sit on the Awaiting Carrier pickup page. It can be set to 

No Delay or up to 5 days. 

Once the shipment that has been printed it will sit on the page and not close out till 

whatever the delay is set has been reached. 

For example, the Delay is 5 days and the late pickup date is Dec 5, the shipment will get 

closed out on Dec 12, which is 5 business days. If there is a holiday in between those 

days it will skip the holiday. It will not be included in the calculation.

Note: You can closeout a shipment if it has been shipped and picked up even if the 5-day 

delay is set. Just select the Pickup Complete button. This will close out all the 

tables and send the 858 transaction. 
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Freight Shipments Outside 3PL Contract, Continued

Step 1

Click on Shipping tab. Click on Freight Release from dropdown menu. 

Click on "Freight Release” tab. 
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Freight Shipments Outside 3PL Contract, Continued

Step 2

Go to Vendor site in VSM. 

Select the shipment you will process and click “Submit.” 
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Freight Shipments Outside 3PL Contract, Continued 

Step 3 

Input shipment data and select appropriate equipment type. 

Note: You will be able to select a specific character equipment code later in the process.

Click “Submit.” 

Step 4

Select “Freight Release GFM” from the “Shipping” tab.
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Step 5

Select your Shipment from the list and click the “Submit” button.

Note: If your shipment is not there, ensure you have selected a “Flat Bed” as your “Type 

Equip”. 

Click “Submit.”

 

Step 6

The “Freight GFM” screen is displayed. 

You can now select a specific equipment code from the “EQUIPMENT TYPE” drop down list.
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Freight Shipments Outside 3PL Contract, Continued

Step 7

Verify the “REQUESTED EARLY PICKUP, LATE PICKUP and REQUIRED DELIVERY” are 

valid. 

The “NOTES” section should be left BLANK. When this section is populated, the ATR will be 

sent to SDDC G9 for review. This will cause delays in the return of the Carrier List. These are not 

notes to the carrier and the carrier will never see them.

Click “Submit.”

Do not click “Submit” if there are any other edits on this screen.

Proceed to Step 8. 
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Freight Shipments Outside 3PL Contract, Continued 

Step 8

Accessorials may be added i.e. protective tarps, extra chains, etc. in the “ACCESSORIAL 

CHARGES” SECTION if required.

Click the “Submit” button.

Step 9

A refreshed “Freight GFM” screen is displayed with update changes. 

Verify changes and click the “Send ATR” button if all data is correct.

Note: If further changes are required, click the “Reset” button to enter them.
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Freight Shipments Outside 3PL Contract, Continued 

Step 10

If ATR request was successfully sent, “Freight Release Shipments for GFM Processing” screen 

will be displayed. 

Select “Freight Release GFM In Process” from the “Shipping” tab.
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Freight Shipments Outside 3PL Contract, Continued 

Step 11

Locate your shipment and verify it is in “IA” (In ATR) status. 

Click “Submit.”

You must now wait for the assigned “Response Time” for a Carrier list to be returned.

Once carrier list returns, shipment will not appear on this screen and is moved to “Review.” 

Step 12

A detailed status event listing can be shown by selecting “GFM InProcess Status” in the 

“Exceptions” tab. 

An example of a detailed status event listing.

Check shipping status. 
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Freight Shipments Outside 3PL Contract, Continued 

Step 13

Input the Shipment Control Number (SCN) or Master Bill Number and click the “Get Status” 

button. 

Step 14

A listing of statuses is displayed from the bottom up of all statuses.

Type in Shipment Control Number and 

VSM will automatically pull up the 
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Freight Shipments Outside 3PL Contract, Continued 

Step 15

Select “Review” from the “Shipping” tab when shipment status shows “CL” (Carrier List) or is 

no longer visible on the “GFM In Process Status” selection.

Step 16

Select your shipment and click the “Submit” button. 
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Freight Shipments Outside 3PL Contract, Continued 

Step 17

Carrier must be contacted to make the pickup arrangements for the shipment after the 

carrier has been Auto Awarded the shipment and before the day of pickup. 

Note: Since VSM utilizes Auto Award, there is no requirement to contact the carrier within one 

hour. 
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Freight Shipments Outside 3PL Contract, Continued 

Step 18 

Review bill and select the “Accept and Print” button. 

Step 19 

Printing works as usual. After print the shipment will move to the “Awaiting carrier Pickup” 

screen.
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Freight Shipments Outside 3PL Contract, Continued 

Step 20

Select “Awaiting carrier Pickup” from the “Shipping” tab. 

Step 21

Click the “AWARD/INCIDENT” button.
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Freight Shipments Outside 3PL Contract, Continued

Step 22 

If carrier has confirmed acceptance of shipment, no further action is required until pick-up. 

Step 23 

If Auto Awarded carrier indicates they cannot accept shipment, then a negative incident will be 

recorded.

Click the drop down arrow on the “GFM AWARD/INCIDENT” screen. 
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Freight Shipments Outside 3PL Contract, Continued

Step 24 

A list of incident codes and explanations will be displayed. 

Select the appropriate code (COMMITMENT WITHDRAWAL would be used in this case).

Click the “Submit” button. 
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Freight Shipments Outside 3PL Contract, Continued 

Step 25 

The next carrier on the Carrier List will now be displayed.

Call carrier and confirm they can accept the shipment.

If carrier cannot accept the shipment, an incident code of “N1” (Excusable Refusal) will be 

recorded and the next carrier be displayed. 

Repeat actions on this page until a carrier accepts.

Step 26 

If carrier accepts the shipment, they must be awarded the shipment using the drop down arrow. 

Click the “Submit” button. The shipment will return to the “Review” screen to prepare the new 

B/L for the Awarded carrier.
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Freight Shipments Outside 3PL Contract, Continued 

Step 27 

For a closeout of a shipment, the Transportation Agent (TA) can set how many days a shipment 

can sit on this page. From the SC3101 Update Vendor Profile Page. 

At the bottom, the Auto Closeout Delay was added: the delay is up to 5 days. 

This is how long a shipment will sit on the Awaiting Carrier pickup page. It can be set to No 

Delay or up to 5 days. 

Once the shipment that has been printed it will sit on the page and not close out till whatever the 

delay is set has been reached. 

For example, the Delay is 5 days and the late pickup date is Dec 5, the shipment will get closed 

out on Dec 12, which is 5 business days. If there is a holiday in between those days it will skip 

the holiday. It will not be included in the calculation. 

Note: You can closeout a shipment if it has been shipped and picked up even if the 5-day delay 

is set. Just select the Pickup Complete button. This will close out all the tables and send 

the 858 transaction. 
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Freight Shipments Outside 3PL Contract (Validation Failure)

Steps for dealing with validation failure

Follow the steps below for dealing with verification failure.

Step Action

1 Select “Freight Release GFM In Process” in the “Shipping” tab.

2 Locate your shipment and click on the SCN.

3 The “Inquire GFM Events” Screen is displayed and you will find the error 

message.

This message advises that shipment is within the same state as the shipper. 

GFM currently does not support intrastate moves.
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Freight Shipments Outside 3PL Contract (Validation Failure), Continued 

Introduction

When an ATR is sent, a validation failure may occur. 

Steps below show how to get a description of the validation failure so it can be investigated/ 

corrected.

Step 1 

Select “Freight Release GFM In Process” in the “Shipping” tab.
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Freight Shipments Outside 3PL Contract (Validation Failure), Continued 

Step 2 

Locate your shipment and click on the SCN. 

Step 3 

The “Inquire GFM Events” Screen is displayed and you will find the error message.

This message advises that shipment is within the same state as the shipper. GFM currently does 

not support intrastate moves. 
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Verify SPLC/Address for Vendor

Step 1

Follow VSM DSS pathway 80-8N to access the DPLU (LOAD AND MAINTAIN PROFILE 

TABLE) screen.

Verify SPLC/address for vendor. 

Step 2

Input 

• “I” for Inquiry

• Vendor DODAAC

• Vendor CAGE

Press ENTER.

DSS will display a refreshed DPLU (LOAD AND MAINTAIN PROFILE TABLE) screen with 

the information shown below. 
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Verify SPLC/Address for Vendor, Continued

Check for releases already in the system

Follow VSM DSS pathway 60-6D to access the DPID (CARRIER COVERAGE TABLE 

INQUIRY) screen to check for releases already in the system 

Various “Area Types” are available, depending on the information you have. This example 

shows state to state, (TX to CA)

Press ENTER.

Various releases may be displayed. Check dates to see if any are available to use. 
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Building a Release

Steps for building a release 

Follow the steps below for building a release.

Step Action

1 If VSM DSS pathway 60-6D was used to access the DPID (CARRIER COVERAGE 

TABLE INQUIRY) screen and no carrier information is displayed then build a release 

by following VSM DSS Pathway 80-84 to access the DPLD (MAINTAIN CARRIER 

COVERAGE TABLE) screen.

2 Input information in the following fields:

• ACTN” field (“A” – add) 

• “ORIGIN – STATE OR DODAAC” (DLA Disposition Services are built 

DODAAC to DODAAC)

• “RELEASE NUMBER” – (all Spot Bids must have a release number that begins 

with a “S”)

• “RELEASE AREA TYPE” (Area Type) 

• “RELEASE AREA ID” – (destination state or DODAAC)

• “RELEASE TYPE CODE” (based on type of equipment) 

• A – Air 

• F – Foreign Military Sales (FMS)

• L – Less Thank Truckload (LTL)

• Q – Special Equipment (RGN, Flatbed over 40’, Step-deck & Lowboy)

• S – Truckload

Note: Press F10 for Help screens for input information. 

Press ENTER.

VSM DSS will display a refreshed DPLD (MAINTAIN CARRIER COVERAGE 

TABLE) screen.

3 Input the following fields:

• CONUS/OCONUS INDICATOR )(“C” (CONUS)

• AIR/SURFACE INDICATOR (“S” (SURFACE)

• ETA DAYS (Based on the transit time established in DTR and MFTURP) 

• RATE TYPE 

• “1” – Section 10721 Tender Quotation Rate 

• “2” – Commodity or Volume-Tariff Rate

• “3” – Exception Rating 

• “4” – Class Tariff Rate

• “5” – All Other Types of Rates

• “9” – Not Identifiable

• AMEND DATE (Date release is built) 

• NMFC (Obtained from tender) 

• DATE CLOSED (Date the release is no longer needed)
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Building a Release, Continued

Steps for building a release, continued 

Follow the steps below for building a release.

Step Action

3,

con’t 

Note: Press F10 for Help screens for input information.

Press ENTER.

VSM DSS will display a refreshed DPLD (MAINTAIN CARRIER COVERAGE 

TABLE) screen.

4 The message “RECORD(S) ADDED” is displayed at the bottom of the screen.

Press F9. 

VSM DSS will display the DPLC (MAINTAIN MTMC CARRIER DETAIL TABLE) 

screen.

5 Input Carrier’s SCAC.

Press ENTER.

VSM DSS will display a refreshed DPLC (MAINTAIN MTMC CARRIER DETAIL 

TABLE) screen.

6 (if carrier’s SCAC is not on file)

If the carrier’s SCAC is not on file follow VSM DSS pathway 80-85 to display the 

DPLE (LOAD AND MAINTAIN CARRIER PROFILE TABLE) screen.

Obtain the following carrier information from the carrier’s tender: 

• CARRIER NAME

• CARRIER STREET ADDRESS

• CARRIER COUNTRY CODE

• CARRIER EDI-CAPABLE (RECEIVE) (input “N”)

• BANK PAYMENT CODE (input “F) 

• EDI PAYMENT TRANSACTION (input “858”) 

• CARRIER EDI-CAPBLE (RESPONSE) (input “N”)

Note: Notify the Syncada Person of the Carrier Name and SCAC that was added.
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Building a Release, Continued

Steps for building a release, continued 

Follow the steps below for building a release.

Step Action

6 (if carrier’s SCAC is on file)

On the DPLC (MAINTAIN MTMC CARRIER DETAIL TABLE) screen, input:

• “TYPE OF RATE” (Based on rate qualifier on the tender) (Press F10 for Types of 

Rate)

• “TARIFF AUTHORITY” (Carrier SCAC + tender number) 

• “EFFECTIVE DT” (Obtained from tender or GFM printout (format YYMMDD)) 

• “EXPIRATION DT” (Obtained from tender or GFM printout (format YYMMDD)) 

• “T/L CHARGE” (Only input if Type of Rate is “1”) 

• “MINIMUM CHARGES” (Obtained from tender (only required when Type of Rate 

is “3”)

• FUEL SURCHARGE INCLUDED (Should always be “N” unless you are building 

a Spot Bid or a negioated route where the fuel surcharge is included) 

• CARR SEQ (“01” – first carrier. If adding multiple carriers the next carrier would 

be “02,” the third carrier would be “03,” etc.)

• RINS (Routing Instruction Notes) (Either “111,” “114,” “116,” or “134” will 

always be input (“347” is input for DLA Disposition Services)) 

Note: For RINs information follow VSM DSS pathway 80-87 to dislay the DPLG 

(TRANSPORTATION INFOMRATION NOTES MAINTENCE) screen.

Press ENTER.

VSM DSS will display the DPLN (LOAD & MAINTAIN MLC RATES) screen.

6 (Type Rate = 3)

If “TYPE RATE” was input as “3,” VSM DSS will display the DPLN (LOAD & 

MAINTAIN MLG RATE) screen. 

Input miles and rate from GFM. 

Press ENTER.

Press F1 twice to return to the main menu.
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Building a Release, Continued

Steps for building a release, continued 

Follow the steps below for building a release.

Step Action

6 (Type Rate = C)

If “TYPE RATE” was input as “C,” VSM DSS will display the DPLX (LOAD AND 

MAINTAIN RATE CROSS REFERENCE TABLE) screen. 

Input: 

• “TYPE RATE CODE” – “6” – LTL 

• “PERCENT OF MIN CHGS” (Percentage from tender ) 

• “PERCENT OF RATES” (Percentage from tender) 

Press ENTER.

Press F1 twice to return to the main menu.

6 (Type Rate = 1)

VSM DSS cannot handle tenders with a rate qualified of PZ (per hundred/per mile). 

For the carrier’s/tenders the rate will need built as “TYPE OF RATE” “1.”

7 Follow VSM DSS pathway 10-1D to display the DPQX (DISPLAY AND RELEASE 

EXCEPTIONS) screen.

Input a “V (view) or “R” (release) in the “VIEW/RLSE” field of the row wanted. 

Press ENTER.

Press F1 to return to display the Shipping Main Menu screen.

8 From the Shipping Main Menu screen, follow VSM DSS pathway 1C to display the 

DPBA (REVIEW SHIPPING DOCUMENTS) screen. 

Ensure the shipment is displayed so it can be viewed in VSM.

9 Go back to VSM Web and click on the “Shipping” tab. Click on “Review” where the 

shipment displays with the correct carrier SCAC and release. 

Select correct shipment. 

Click “Submit.”

10 Verify weight, dimensions, quantity, address, type of equipment and pricing. 

Click on “Accepted and Print.”
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Building a Release, Continued

Steps for building a release, continued 

Follow the steps below for building a release.

Step Action

11 Uncheck MSL.

Click on “Print” to print out a copy of the bill of lading (BoL) for Syncada and create a 

pdf to email to carrier.

12 Advise carrier via email shipment is ready. 

Send email to vendor advising shipment is in Print screen with ship control number 

included and carrier POC. 

Vendor will print documents and have shipment ready for carrier.
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Building a Release, Continued

Step 1

If VSM DSS pathway 60-6D was used to access the DPID (CARRIER COVERAGE TABLE 

INQUIRY) screen and no carrier information is displayed then build a release by following VSM 

DSS Pathway 80-84 to access the DPLD (MAINTAIN CARRIER COVERAGE TABLE) 

screen.

Step 2

Input information in the following fields: 

• ACTN” field (“A” – add) 

• “ORIGIN – STATE OR DODAAC” (DLA Disposition Services are built DODAAC to 

DODAAC)

• “RELEASE NUMBER” – (all Spot Bids must have a release number that begins with a “S”)

• “RELEASE AREA TYPE” (Area Type) 

• “RELEASE AREA ID” – (destination state or DODAAC)

• “RELEASE TYPE CODE” (based on type of equipment) 

• A – Air 

• F – Foreign Military Sales (FMS)

• L – Less Thank Truckload (LTL) 

• Q – Special Equipment (RGN, Flatbed over 40’, Step-deck & Lowboy)

• S – Truckload 

Note: Press F10 for Help screens for input information. 

Press ENTER.

VSM DSS will display a refreshed DPLD (MAINTAIN CARRIER COVERAGE TABLE) 

screen.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–97

Building a Release, Continued

Step 3

Input the following fields:

• CONUS/OCONUS INDICATOR )(“C” (CONUS)

• AIR/SURFACE INDICATOR (“S” (SURFACE)

• ETA DAYS (Based on the transit time established in DTR and MFTURP) 

• RATE TYPE 

• “1” – Section 10721 Tender Quotation Rate 

• “2” – Commodity or Volume-Tariff Rate

• “3” – Exception Rating 

• “4” – Class Tariff Rate

• “5” – All Other Types of Rates

• “9” – Not Identifiable

• AMEND DATE (Date release is built) 

• NMFC (Obtained from tender) 

• DATE CLOSED (Date the release is no longer needed) 

Note: Press F10 for Help screens for input information. 

Press ENTER.

VSM DSS will display a refreshed DPLD (MAINTAIN CARRIER COVERAGE TABLE) 

screen.
Module 5―Freight on Board Origin Processing

5–98 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Building a Release, Continued

Step 4 

The message “RECORD(S) ADDED” is displayed at the bottom of the screen.

Press F9. 

VSM DSS will display the DPLC (MAINTAIN MTMC CARRIER DETAIL TABLE) screen.

Step 5 

Input Carrier’s SCAC.

Press ENTER.

VSM DSS will display a refreshed DPLC (MAINTAIN MTMC CARRIER DETAIL TABLE) 

screen.

Step 6 (if carrier’s SCAC is not on file)

If the carrier’s SCAC is not on file follow VSM DSS pathway 80-85 to display the DPLE 

(LOAD AND MAINTAIN CARRIER PROFILE TABLE) screen.

Obtain the following carrier information from the carrier’s tender: 

• CARRIER NAME

• CARRIER STREET ADDRESS

• CARRIER COUNTRY CODE

• CARRIER EDI-CAPABLE (RECEIVE) (input “N”)

• BANK PAYMENT CODE (input “F) 

• EDI PAYMENT TRANSACTION (input “858”) 

• CARRIER EDI-CAPBLE (RESPONSE) (input “N”)
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–99

Building a Release, Continued

Step 6 (if carrier’s SCAC is not on file), continued 

Note: Notify the Syncada Person of the Carrier Name and SCAC that was added. 

Step 6 (if carrier’s SCAC is on file) 

On the DPLC (MAINTAIN MTMC CARRIER DETAIL TABLE) screen, input:

• “TYPE OF RATE” (Based on rate qualifier on the tender) (Press F10 for Types of Rate) 

• “TARIFF AUTHORITY” (Carrier SCAC + tender number) 

• “EFFECTIVE DT” (Obtained from tender or GFM printout (format YYMMDD)) 

• “EXPIRATION DT” (Obtained from tender or GFM printout (format YYMMDD)) 

• “T/L CHARGE” (Only input if Type of Rate is “1”) 

• “MINIMUM CHARGES” (Obtained from tender (only required when Type of Rate is “3”) 

• FUEL SURCHARGE INCLUDED (Should always be “N” unless you are building a Spot 

Bid or a negioated route where the fuel surcharge is included) 

• CARR SEQ (“01” – first carrier. If adding multiple carriers the next carrier would be “02,” 

the third carrier would be “03,” etc.)

• RINS (Routing Instruction Notes) (Either “111,” “114,” “116,” or “134” will always be input 

(“347” is input for DLA Disposition Services)) 

Note: For RINs information follow VSM DSS pathway 80-87 to dislay the DPLG 

(TRANSPORTATION INFOMRATION NOTES MAINTENCE) screen. 
Module 5―Freight on Board Origin Processing

5–100 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Building a Release, Continued

Step 6 (if carrier’s SCAC is on file), continued 

Press ENTER.

VSM DSS will display the DPLN (LOAD & MAINTAIN MLC RATES) screen.

Step 6 (Type Rate = 3)

If “TYPE RATE” was input as “3,” VSM DSS will display the DPLN (LOAD & MAINTAIN

MLG RATE) screen. 

Input miles and rate from GFM. 

Press ENTER.

Press F1 twice to return to the main menu. 
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–101

Building a Release, Continued

Step 6 (Type Rate = C)

If “TYPE RATE” was input as “C,” VSM DSS will display the DPLX (LOAD AND 

MAINTAIN RATE CROSS REFERENCE TABLE) screen. 

Input: 

• “TYPE RATE CODE” – “6” – LTL 

• “PERCENT OF MIN CHGS” (Percentage from tender ) 

• “PERCENT OF RATES” (Percentage from tender) 

Press ENTER.

Press F1 twice to return to the main menu. 

Step 6 (Type Rate = 1)

VSM DSS cannot handle tenders with a rate qualified of PZ (per hundred/per mile). For the 

carrier’s/tenders the rate will need built as “TYPE OF RATE” “1.” 
Module 5―Freight on Board Origin Processing

5–102 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Building a Release, Continued

Step 7 

Follow VSM DSS pathway 10-1D to display the DPQX (DISPLAY AND RELEASE 

EXCEPTIONS) screen.

Input a “V (view) or “R” (release) in the “VIEW/RLSE” field of the row wanted. 

Press ENTER.

Press F1 to return to display the Shipping Main Menu screen. 

Step 8 

From the Shipping Main Menu screen, follow VSM DSS pathway 1C to display the DPBA 

(REVIEW SHIPPING DOCUMENTS) screen. 

Ensure the shipment is displayed so it can be viewed in VSM. 

R
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–103

Building a Release, Continued

Step 9 

Go back to VSM Web and click on the “Shipping” tab. Click on “Review” where the shipment 

displays with the correct carrier SCAC and release. 

Select correct shipment. 

Click “Submit.”

Step 10 

Verify weight, dimensions, quantity, address, type of equipment and pricing. 

Click on “Accepted and Print.”
Module 5―Freight on Board Origin Processing

5–104 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Building a Release, Continued

Step 11 

Uncheck MSL. 

Click on “Print” to print out a copy of the bill of lading (BoL) for Syncada and create a pdf to 

email to carrier.

Step 12 

Advise carrier via email shipment is ready. 

Send email to vendor advising shipment is in Print screen with ship control number included and 

carrier POC. 

Vendor will print documents and have shipment ready for carrier.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–105

Carrier Names and SCACs

Carrier names and SCACs 

A listing of carriers and SCACs are shown below.

SCAC Carrier Name

AATJ ACCESS AMERICA TRANSPORT

ACEH ACE DORAN HAULING & RIGGING CO.

AHHA ART HEAVY HAUL, INC.

AIPA AMERICAN ROAD LINE, ARL INC.

ALKS AUTONOMIC LOGISTICS

AMMF ADMIRAL MERCHANTS MOTOR FREIGHT

ANAR A&A TRANS-LAWRENCE

APEH

FREIGHT HANDLERS, INC. D/B/A APEX 

LOGISTICS GROUP

AQGC ATLANTIC LOGISTICS INC.

AQLA ALABAMA CARRIERS, INC.

AQNL ALTERNATIVE LOGISTICS, LLC

ARNT AMERICAN TRANSPORTATION

ASSM ATS SPECIALIZED INC.

ATEQ ACME TRUCK LINE, INC.

ATLN ADD TRAN LOGISTICS

ATQW AMERICAN TRANSPORT INC

AVXG ADVANCED TRANSPORT, LLC

BAGS BAGGETT SERVICES

BAME BAM TRANSPORTATION, INC.

BFCO B.E. COURIER SERVICE INC.

BFSJ BM2 FREIGHT SERVICES, INC.

BGME BENNETT MOTOR EXPRESS, LLC

BHEQ BULLDOG HIWAY EXPRESS

BHRI BUCHANAN HAULING & RIGGING, INC.

BWCE BEST WAY CARGO/TRANSPORT

BXPE BOLT EXPRESS, LLC

CALJ CAL ARK INTERNATIONAL, INC.

CAOG CARROLL TRUCKING INC.

CAST CASTELL TRUCKING CORP. (C.T.C.)

CERE CERES TRANSPORT

CFSN CFS LOGISTICS, INC.

CHDI CHEYENNE DISTRIBUTION INC.

CKGV CASTELL TRUCKING GROUP LLC

CKLG CHEROKEE LOGISTICS, INC.

CLGE CELADON TRUCKING SERVICES

CLLQ COYOTE LOGISTICS

CNWY CON-WAY FREIGHT
Module 5―Freight on Board Origin Processing

5–106 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Carrier Names and SCACs, Continued

Carrier names and SCACs , continued 

A listing of carriers and SCACs are shown below.

SCAC Carrier Name

CNYI CANARY INC

COOG CORTRANS LOGISTICS, LLC

CRDT CARDINAL TRANSPORT, INC.

CRLC CRST LOGISTICS, INC.

CRQC

DANIEL W. CARR, JR. DBA CARR TRUCKING 

COMPANY

CRTD P. CARTER TRUCKING, INC.

CSTV C & S TRUCKING & SALVAGE, INC.

CTII CENTRAL TRANSPORT

CTRQ CON-WAY TRUCKLOAD INC

CTWR C2 FREIGHT RESOURCES, INC.

CVGT CAVALRY LOGISTICS, LLC

CVQC C. L. SERVICES, INC.

CWBG CON-WAY MULTIMODAL INC

CWBL COWBOY USA LLC

CXTB COX TRANSPORTATION SERVICES, INC.

CXWW INTERSTATE DISTR/CARGO EXPRESS, INC.

DATK DAVIS EXPRESS INC.

DDJG DOUBLE D TRUCKING

DIAT DIAMOND TRANSPORTATION

DICE DIAMOND LOGISTICS, INC.

DKQL DRAKE LOGISTICS, LLC

DLMS GREATWIDE – DALLAS & MAVIS

DTJF D.T.S. FLATBED SERVICES

EARL EASTERN EXPRESS, INC.

EFSD

ESTES FORWARDING WORLDWIDE LLC 

(SPECIALIZED)

EFWW ESTES FORWARDING WORLDWIDE, LLC

ELLW ESP LOGISTICS LLC

EPOI EXPRESS-1/XPO

EQXC THE EXPEDITING CO., INC.

ETCO ETI/EXCLUSIVE TRANSPORTATION

EXLA ESTES EXPRESS LINES

FDCC FEDEX CUSTOM CRITICAL, INC.

FIKS FTL LOGISTICS

GIDT GID-GET IT DONE LLC D/B/A GID LOGISTICS

GRES GRESHAM TRANSFER, INC.

GTTI GO TO TRANSPORT
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–107

Carrier Names and SCACs, Continued

Carrier names and SCACs , continued 

A listing of carriers and SCACs are shown below.

SCAC Carrier Name

GVEI GLOBAL SERVICE ASSOCIATE

GVTD

GREEN VALLEY TRANSPORTATION 

CORPORATION

HASK

EDWARD HINKLE DBA HINKLE AND SON 

TRUCKING

HGPS HIGH PLAINS LOGISTICS CONSULTING, LLC

HHGI HH&G, INC.

HJBT J. B. HUNT TRANSPORT, INC.

HLOB HAUL LOGISTICS

HNWT H&W TRUCKING

HUBG HUB GROUP, INC.

IGLN PANTHER EXPEDITED/INTEGRES

IKXS IKON TRANSPORTATION SERVICES, INC.

INTD INTERSTATE DIST/CARGO EXPRESS

IWES INTEGRATED WIND ENERGY SERVICES, LLC

JONS JONES MOTOR CO., INC.

KBTP K & B TRANSPORT, INC. OF GEORGIA

KSTK K & S TRUCKING, LLC

KYTS KEY TRANSPORT

LEAM LANDSTAR EXPRESS AMERICA, INC.

LGGS LEGION LOGISTICS

LGTC LIVINGSTONE TRUCKING

LIGS LANDSTAR LIGON

LLSK LML LOGISTICS SOLUTIONS

LMJB LMJ INTERNATIONAL LOGISTICS, LLC

LMJG LMJ INTERNATIONAL LOGISTICS, LLC

LOJO LOJO SPECIALIZED HAULING, LLC

LRGR LANDSTAR RANGER

LRSL LARS LOGISTICS/UNIFIED CONSULTANTS

LSST LONE STAR TRANSPORTATION

LTPI LOUISIANA TRANSPORT INC

MADL MASON AND DIXON LINES

MCET MERCER TRANSPORTATION CO., INC.

MDXD MASON DIXON LOGISTICS

MDXW MEDALLION TRANSPORT & LOGISTICS, LLC

MGIO MAGNO INTERNATIONAL LP

MGPG MEGACORP LOGISTICS, LLC

MGXB MAGELLAN TRANSPORT LOGISTICS
Module 5―Freight on Board Origin Processing

5–108 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Carrier Names and SCACs, Continued

Carrier names and SCACs , continued 

A listing of carriers and SCACs are shown below.

SCAC Carrier Name

MINB MAGNO INTERNATIONAL LP

MLFJ MALOON TRANSPORTATION

MLLV R.E. MILLS

MYAF MYSTIC TRANSPORTATION

NCOC NORCO CORPORATION

NONT NORTHERN NECK TRANSFER, INC.

NXLL NEXT EXIT LOGISTICS, LLC

ODTI OVERDRIVE TRANSPORTATION, INC.

PGTT PGT TRUCKING

PIDS PRIEFERT LOGISTICS, LP

PKDS PACKARD TRANSPORT, INC.

PNAN PRECISION HEAVY HAUL, INC.

PSTO P&S TRANSPORTATION INC.

PTWT PANTHER II TRANSPORTATION, INC.

PXEL PRIMO EXPRESS LLC

QELA QONTINUITY ENTERPRISES LLC

REBN R. E. B. EXPRESS

REBQ RED ARROW CONSULTING INC

RETR RE TRANSPORTATION

RFTG RELWOF FARMS TRUCKING, INC.

RHLT ROCKHILL

RLPK RADIANT LOGISTICS PARTNERS LLC 

RLPL RADIANT LOGISTICS PARTNERS LLC 

RNWS W.S. ROBINSON

ROEV ROEHL TRANSPORT, INC.

RPTY RP TRUCKING LLC

RTSB RELIABLE TRANSPORTATION SOLUTIONS

RWCY VALUE TRANSPORT dba RWC TRANSPORT 

RYFS RAYNOR FARM SERVICES INC.

RYPR READY TRANSPORTATION INC

SAGQ SOUTHERN AG CARRIERS, INC.

SAMM SAMMONS TRANS

SLTW SLT EXPRESS WAY, INC.

SLZC SOURCE LOGISTICS LLC

SPCG SPECIALIZED TRANSPORTATION, INC.

SWIB SWI TRANSPORTATION, INC.

TAES TEAM AIR EXPRESS, INC.

TAIF TEAM AIR EXPRESS, INC.
Module 5―Freight on Board Origin Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 5–109

Carrier Names and SCACs, Continued

Carrier names and SCACs , continued 

A listing of carriers and SCACs are shown below.

TCAR TRANS CARRIERS INC

TCZN TNT CARTAGE

TENH TENNESSEE STEEL HAULERS, INC.

TGNB BUS DEV & BEYOND, INC. DBA TRANGISTICS

TJIQ TJI LOGISTICS, INC.

TLSI TRANSPORTATION & LOGISTICAL 

TMQH TOMCAT MILITARY LOGISTICS LLC

TNXF TURNER TRANSPORT

TQYL TOTAL QUALITY LOGISTICS

TRSQ TERESI TRUCKING INC

TVFT TRAVERSE FREIGHT INC.

UACL UNIVERSAL AM-CAN

ULLQ US LOGISTICS, LLC

UPGF

UPS GROUND FREIGHT, INC. DBA UPS 

FREIGHT

UVGS UNIVERSAL LOGISTICS

VGJW

JERRY VIRGIL D/B/A/ J & W VIRGIL 

TRUCKING CO

VLLQ VERDE LOGISTICS

VLOB VETUS LOGISTICS

WRXE WRIGHT EXPRESS SERVICE

WSHK WOODEN SHOES TRUCKING INC.

WTEM WILSON TRUCKING SERVICE INC.

XCTG

XCELERATED TRANSPORTATION GROUP 

LLC
Module 6―Reports and Queries and Exception Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 6–1 

Module 6 

Reports and Queries and Exception Processing

Overview

Introduction

This module will discuss how the user can query VSM and be able to access various reports to 

view and /or print. It will also explain how to process exceptions. 

Objective

At the conclusion of this module, the employee will be able to 

• query and access various reports found in VSM, and 

• explain how to process exceptions. 

In this module

The following topics are located in this module: 

Topic See Page

MRO Tracker (Reports/Queries) 6-2

Transportation Discrepancy Reporting 6-6

Exception Processing 6-7
Module 6―Reports and Queries and Exception Processing

6–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

MRO Tracker (Reports/Queries) 

Steps for querying reports in VSM

Follow the steps below for querying reports in VSM. 

Step Action

1 From the VSM navigation bar, select:

• “Reports/Queries” 

• “Queries” 

• “MRO Tracker” 

From the navigation bar, in the Modern View, select: 

• “Inq” 

• “MRO Tracker”

2 Click on “Accept.”

3 Click “MRO Query.”

4 Select “Document Number/Suffix” button

Input Document Number. 

Click “Submit.”

5 The next screen displays the Doc ID/Requisition Number that was searched. 

Click “View Detail.”

6 From this screen, the status of the shipment can be checked. 
Module 6―Reports and Queries and Exception Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 6–3 

MRO Tracker (Reports/Queries), Continued

Step 1

From the VSM navigation bar, select: 

• “Reports/Queries” 

• “Queries” 

• “MRO Tracker” 

From the navigation bar, in the Modern View, select: 

• “Inq” 

• “MRO Tracker” 

Step 2

Click on “Accept.”
Module 6―Reports and Queries and Exception Processing

6–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

MRO Tracker (Reports/Queries), Continued

Step 3

Click “MRO Query.” 

Step 4

Select “Document Number/Suffix” button. 

Input the Document Number. 

Click “Submit.”

Step 5

The next screen displays the Doc ID/Requisition Number that was searched. 

Click “View Detail.” 
Module 6―Reports and Queries and Exception Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 6–5 

MRO Tracker (Reports/Queries), Continued

Step 6 

From this screen, the status of the shipment can be checked. 
Module 6―Reports and Queries and Exception Processing

6–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Transportation Discrepancy Reporting 

Transportaiton Discrepancy Reporting (TDR)

A TDR is used when a shipment is damaged in transit. 

Follow guidelines of the DTR, Chapter 210 for guidance: 

http://www.ustranscom.mil/dtr/part-ii/dtr_part_ii_210.pdf

An example is found below and on page II-210-30 of DTR. 
Module 6―Reports and Queries and Exception Processing

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 6–7 

Exception Processing

Step 1

From the Navigation Bar, select: 

• “Exceptions” 

• “Pending Shipment” 

Step 2

The Pending Shipments screen is displayed 

Once Status column says ready to print, you can select your SCN and click “Submit” to print 

documents. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–1 

Module 7 

Seavan Processing

Overview

Introduction

Movement of cargo in containers (Commercial/Government-owned/leased shipping container 

(SEAVAN)) is the preferred method for shipping DOD-sponsored surface export cargo. The 

Government can derive maximum benefits when cargo is shipped in containers at or near the 

supply source and delivered directly to the ultimate user. 

Shipping activities will stuff each container to the maximum extent possible, taking into account 

such factors as the cargo hold time, if it is single or multiple consignee delivery, the 

configuration and density of the cargo, and the availability of specific size containers. 

The Release Unit (RU) ocean shipments requiring the submission of Export Traffic Release 

Request (ETRRs) are: 

• Cargo in lots of 10,000 (lbs.) or more.

• Cargo in lots of 800 cubic feet or more.

• Vehicles by driveway service.

• Containerized cargo. Full containers (SEAVANs), including specialized equipment, such as 

flat racks, moving under terms and conditions of an SDDC contract/agreement or ocean 

carrier tariff.

• Non-Containerizable cargo (i.e., outsize/overweight items or other items for which 

containerization is not possible or practical). BREAK BULK

Objectives 

At the conclusion of this module, the employee will be able to

• input data upfront in IBS and subsequently VSM 

• process shipment to create final documentation for vendor 

• obtain maximum efficiencies at the lowest overall cost to the Government, while meeting 

cargo delivery requirements 
Module 7―Seavan Processing

7–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Overview, Continued

In this module

The following topics are located in this module. 

Topic See Page

Portfolio Booking Process (Creating a Working File) 7-3

Inputting IBS Booking 7-6

Portfolio Booking Process (Working with the Portfolio Container Booking 

Process) 7-31

Portfolio Booking Process (Saving the Booking Request Email) 7-34

Portfolio Booking Process (Constructing the Portfolio) 7-36

Continuing the IBS Booking 7-40

Portfolio Shipping Instruction Process (Checking for Completed ETRRs) 7-43

Portfolio Shipping Instruction Process in VSM 7-46

Portfolio Shipping Instruction Process (Adding Files) 7-48

VSM Vendor Shipping Instruction 7-49

Processing Container (Generating TCMD) 7-58

Break Bulk Shipments–Inputting IBS 7-70

Break Bulk Vendor Shipping Instructions 7-85

jAMS 7-88

Creating Vendor Package 7-93

List of Ultimate Consignee POCs 7-95

Water Commodity Codes 7-97

Status Codes 7-114
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–3 

Portfolio Booking Process (Creating a Working Folder) 

Steps for creating a Working Folder

Follow the steps below for creating a Working Folder. 

Step Action

1 Right clock on the desk top and select “Folder” and “New.” 

2 Rename the new folder

3 Copy Master Booking Portfolio PDF: 

From the “I” drive, select 

• “J34TO” 

• “J34 TOT 

• “DPMS Enterprise Team”

• “Enterprise Transportation Container Team”

4 Double click on “Automation Documentation.

5 Left click on “Master_Booking_Portfolio.PDF shortcut and drag to your working folder. 

Step 1

Right clock on the desk top and select “Folder and “New.” 

 
Module 7―Seavan Processing

7–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Booking Process (Creating a Working Folder), Continued

Step 2 

Rename the new folder. (See next page for naming conventions.) 

Step 3 

Double click on “Automation Documentation. 

Step 4 

Left click on “Master_Booking_Portfolio.PDF shortcut and drag to your working folder. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–5 

Portfolio Booking Process (Creating a Working Folder), Continued

Folder naming conventions 

The table below identifies the naming convention format. 
Module 7―Seavan Processing

7–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking

Steps for inputting Integratd Booking System (IBS) booking 

Follow these steps for IBS booking. 

Step Action

1 Access the ETA at the following webiste: 

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

2 Click “IBS Sustainment (IBSSUST).”

3 Click “IBS Sustainment Web (IBSSUST).”

4 Find Sail Date of the Vessel that will apply to this shipment by using the Vessel 

Schedule on IBS: 

Click “Vessel Schedules.”

5 Click “Fetch Schedules.”

6 If a specific carrier is requested, input the following:

• Carrier SCAC

• POE Country 

• POD Country

Note: Use the Magnifier Tool to search for the Country Initials. 

Example: United States (US), Kuwait (KU)

Click “Search.”

7 Determine if Vessel is a “US Flag”, “Combo” or “Foreign Flag” by looking under the 

“Service Flag” column. 

1. U = US Flag

2. C = Combo 

3. F = Foreign Flag 

Note: Always utilize “US Flag” vessels when possible

Annotate Sail Date, POE, POD and Vessel Flag info on booking paperwork 

Hard copy of Vessel Schedules are also available if needed. These are located under 

“Sailing Schedules” in Container Team’s Outlook Folders.

8 If a specific carrier is not requested, look at hard copies of Carrier’s Vessel Schedules. 

Determine the best Sail Date for shipment, taking into consideration the POE, POD, 

RDD and Vessel Flag. Remember to utilize “US FLAGS” whenever possible.

Annotate Sail Date on booking paperwork for future use. 

Go back to IBS - ETRR PROCESSING.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–7 

Inputting IBS Booking, Continued

Steps for inputting Integratd Booking system (IBS) booking, continued 

Follow these steps for IBS booking. 

Step Action

9 Select “NEW CONTAINER ETRR.”

10 Complete the following entries:

• Requester DODAAC – SC3105 

• Postal/Zip Cd – Vendor’s shipping location zip code

Click “Shipper Details.”

11 Complete entries for Vendor’s Address. 

Note: Shipper name should match Vendor’s name in VSM. 

Click “Save and Continue.” 

12 Complete the following entries from Vendor Request Form:

• Ultimate Consignee DODAAC- final destination DODAAC 

• Number of Vans – enter number of vans requested by Vendor 

• Van Type – Select from drop down list 

• TAC – S9SA – only for Class I (can change with new Fiscal Year, valid as of FY14)

Note: If shipping “land/air” or Marine Corp class I, use TAC code they provide. 

Sometimes vendors supply a service TAC. If they do, use the one they 

provide. 

• Temp –F (+ OR -) and Temp Variance-F (+OR-) (input temperature setting 

requested (only required for Reefer Shipments)) 

• 1. Temp –F: should always show the temp the container should be set (+ OR -) 

• 2. Temp Variance-F: should always show (+0) 

Select “Carrier Provided”
Module 7―Seavan Processing

7–8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Steps for inputting Integratd Booking system (IBS) booking, continued 

Follow these steps for IBS booking. 

Step Action

12,

continued 

“Movement Type” field, select one of the following from drop down list: 

• “DOOR TO PORT” (If shipment is from Vendor to Port of Export (POE) – K 

TERMS) 

• “DOOR TO DOOR” (If shipment is from Vendor to ultimate destination –M 

TERMS (MOST COMMON)) 

• “PORT TO DOOR” (If shipment is from Port of Debarkation (POD) to 

ultimate destination – K TERMS) 

• “PORT TO PORT” (If shipment is from Port of Export (POE) to Port of 

Debarkation (POD) – K TERMS) 

Input: 

• “Available Date” (input date the freight will be ready for pick up at Vendor’s site 

by carrier as listed on Vendor Request Form) 

• “RDD” (using Sail Date annotated earlier and SDDC RDD CUSTOMER 

ADVISORY TO ULTIMATE CONSIGNEE (example follows), determine the 

estimated RDD for shipment.

According to the days listed on the RDD Advisory, add that figure to the Vessel 

Sail Date.

Example: 

• Sail Date was May 21ST, 141 Day 

• Plus 44 days to Kuwait (Listed on RDD ADVISORY#CA-09-04/02-0073, 

Dated 2 April 2009) for DOOR TO DOOR 

• 185 Day, JULY 4TH 

• DO NOT use weekends or Holidays 

• The estimated RDD is July 6TH, 187 Day
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–9 

Inputting IBS Booking, Continued

Steps for inputting Integratd Booking system (IBS) booking, continued 

Follow these steps for IBS booking. 

Step Action

13 Click “SPOT DATE.”

Input: 

• Date to Spot Trailers at Vendor site (same as available to load date)

• number of vans available on that date.

Note: If more than one van, Vendor should specify if all are available on same day. 

Click “Save and Continue.”

14 On the “Shipper Preference” screen, input

• Requested Carrier SCAC

• POE

Note: If Ameriqual UGR-A Booking, Must go to POD JF1 Bremerhaven 

• Voyage Document Identifier (VOYDOC) and Year

• COMBO/FOREIGN FLAG REASON (select a reason from drop down if vessel 

is Combo – Foreign Flag vessel must be approved by SDDC). 

See page 7-13 for instructions on determining “VESSEL FLAG”. 

Click “Save and Continue.”

15 Input:

• Project CD–All Northern Distribution Network (NDN) Afghanistan Bookings – 

input “OBJ” for surface NDN shipments and MM5 for Multimodal NDN 

Shipments

• POC Name and Corresponding Phone Numbers – your information

• Point of Contact 

• Input Vendor and Ultimate Consignee POC/EMAIL 

See end of this module for Ultimate Consignee Points of Contact (POCs). 

• Delivery Information to Carrier

• All Bookings – input information from booking request to include PO#, 

Vendor POC name and number, if Temperature Monitoring Device (TMD) is 

required all refrigerated shipments (Vendor will state on request), etc.

• All Afghanistan Bookings – Input “Daily ITV Required” and Cargo 

Clearance Required. 
Module 7―Seavan Processing

7–10 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Steps for inputting Integratd Booking system (IBS) booking, continued 

Follow these steps for IBS booking. 

Step Action

15, 

continued 

In “Remarks to Booker” include the following:

If... Then input...

NDN AFGHANISTAN (CLASS 

I TRUCK) BOOKINGS

“NDN VIA RIGA FOR TRANSLOAD TO 

ALL TRUCK MOVE”.

NDN AFGHANISTAN (RAIL) 

BOOKINGS 

“SHIPMENT REQUIRES NDN RAIL 

MOVEMENT”. 

Note: This applies to MRE shipments.

STOP OFF BOOKINGS “STOP” DODAACS and Final Destination 

DODAAC. 

Specify which DODAAC is 1ST STOP, 2ND

STOP, ETC and Final Destination.

PANAMA BOOKING “SHORTER SAIL TIME AND THE 

LIMITED SHELF LIFE OF THE 

PRODUCT”

Click “Save and Continue.”

16 Input:

• COMMODITY CD- Corresponding Commodity Code for shipment – 50XZ9 for 

Dry, 10XZ9 for Chilled, 19XZ9 for Frozen. (See end of module for Water 

Commodity Codes.) 

• TYPE CD – Z (No special Type of Cargo Code applicable) 

• HANDLING CD – 9 (No special handling required, SGL HDLG Condition) 

• TYPE PACK CD – ZD (Loaded to Capacity by Vendor (SEAVAN)) 

• WEIGHT – According to size of Container- 20’ = 20000, 40’ = 40000 

• CUBE – According to size of Container- 20’ = 1160, 40’ = 2360 

Click “ACCESSORIAL SERVICES.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–11

Inputting IBS Booking, Continued

Steps for inputting Integratd Booking system (IBS) booking, continued 

Follow these steps for IBS booking. 

Step Action

17 Select all that apply from the dropdown menu:

• DV (DAILY ITV), IC (CARGO CLEARANCE IMPORT)—ALL 

AFGHANISTAN BOOKINGS 

• DP (DROP AND PICK)—DROP AND PICK BOOKINGS 

• A (OCONUS STOP OFF)—STOP OFF BOOKINGS

• E (CONTROLLED ATMOSPHERE)—GENERAL PRODUCE

• EH (CARGO HANDLING EXPORT)—IF PORT STUFFS CONTAINERS 

Click “Save and Continued.”

18 For Stop Off Shipments Only

Click “STOPOFF” 

Note: The StopOff DODAACS will be annotated on initial booking requests.

19 For Stop Off Shipments Only 

Input Stop Off DODAAC(s) in order as to stop. 

Choose from drop down as to type of Stop Off, Origin or Destination. 

Click “Save and Continue.”

20 For Stop Off Shipments Only 

Click “Preview” to ensure all information has been input correctly. 

Click “Commit.”

Your booking request is now complete.
Module 7―Seavan Processing

7–12 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 1

Access Electronic Transportaiton Acquisiton (ETA) at the following website: 

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

Step 2

Click “IBS Sustainment (IBSSUST).”

Step 3

Click “IBS Sustainment Web (IBSSUST).”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–13

Inputting IBS Booking, Continued

Step 4

Find Sail Date of the Vessel that will apply to this shipment by using the Vessel Schedule on 

IBS: 

Click “Vessel Schedules.” 

Step 5

Click “Fetch Schedules.”
Module 7―Seavan Processing

7–14 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 6

If a specific carrier is requested, input the following: 

• Carrier SCAC

• Port of Embarkation (POE) Country 

• Port of Debarkation (POD) Country 

Note: Use the Magnifier Tool to search for the Country Initials. 

Example: United States (US), Kuwait (KU)

Click “Search.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–15

Inputting IBS Booking, Continued

Step 7

Determine if vessel is a “US Flag”, “Combo” or “Foreign Flag” by looking under the “Service 

Flag” column. 

1. U = US Flag

2. C = Combo 

3. F = Foreign Flag 

Note: Always utilize “US Flag” vessels when possible

Annotate Sail Date, POE, POD and Vessel Flag info on booking paperwork 

Hard copy of Vessel Schedules are also available if needed. These are located under “Sailing 

Schedules” in Container Team’s Outlook Folders. 
Module 7―Seavan Processing

7–16 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 8

If a specific carrier is not requested, look at hard copies of Carrier’s Vessel Schedules. 

Determine the best Sail Date for shipment, taking into consideration the POE, POD, RDD and 

Vessel Flag. Remember to utilize “US FLAGS” whenever possible. 

Annotate Sail Date on booking paperwork for future use. 

Go back to IBS - ETRR PROCESSING. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–17

Inputting IBS Booking, Continued

Step 9

Select “NEW CONTAINER ETRR.”

Step 10

Complete the following entries:

• Requester DODAAC – SC3105 

• Postal/Zip Cd – Vendor’s shipping location zip code

Click “Shipper Details.” 
Module 7―Seavan Processing

7–18 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 11 

Complete entries for Vendor’s Address. 

Note: Shipper name should match Vendor’s name in VSM. 

Click “Save and Continue.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–19

Inputting IBS Booking, Continued

Step 12 

Complete the following entries from Vendor Request Form: 

• Ultimate Consignee DODAAC- final destination DODAAC 

• Number of Vans – enter number of vans requested by Vendor 

• Van Type – Select from drop down list 

• TAC – S9SA – only for Class I (can change with new Fiscal Year, valid as of FY14)

Note: If shipping “land/air” or Marine Corp class I, use TAC code they provide. 

Sometimes vendors supply a service TAC. If they do, use the one they provide. 

• Temp –F (+ OR -) and Temp Variance-F (+OR-) (input temperature setting requested (only 

required for Reefer Shipments)) 

• 1. Temp –F: should always show the temp the container should be set (+ OR -) 

• 2. Temp Variance-F: should always show (+0) 

Select “Carrier Provided”
Module 7―Seavan Processing

7–20 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 12, continued 

“Movement Type” field, select one of the following from drop down list: 

• “DOOR TO PORT” (If shipment is from Vendor to POE – K TERMS) 

• “DOOR TO DOOR” (If shipment is from Vendor to ultimate destination –M TERMS 

(MOST COMMON)) 

• “PORT TO DOOR” (If shipment is from POD to ultimate destination – K TERMS) 

• “PORT TO PORT” (If shipment is from POE to POD – K TERMS) 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–21

Inputting IBS Booking, Continued

Step 12, continued 

Input: 

• “Available Date” (input date the freight will be ready for pick up at Vendor’s site by carrier 

as listed on Vendor Request Form) 

• “RDD” (using Sail Date annotated earlier and SDDC RDD CUSTOMER ADVISORY TO 

ULTIMATE CONSIGNEE (example follows), determine the estimated RDD for shipment.) 

According to the days listed on the RDD Advisory, add that figure to the Vessel Sail Date. 

Example: 

• Sail Date was May 21ST, 141 Day 

• Plus 44 days to Kuwait (Listed on RDD ADVISORY#CA-09-04/02-0073, Dated 2 April 

2009) for DOOR TO DOOR 

• 185 Day, JULY 4TH 

• DO NOT use weekends or Holidays 

• The estimated RDD is July 6TH, 187 Day 
Module 7―Seavan Processing

7–22 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Customer Advisories

All MSDDC Customer Advisories will be posted directly to SDDC Website at 

www.sddc.army.mil 

Click on “Domestic Movement Support” and “Customer Advisories” from the dropdown menu. 

Click on the advisory you wish to view. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–23

Inputting IBS Booking, Continued

Step 13 

Click “SPOT DATE.”

Input:

• Date to Spot Trailers at Vendor site (same as available to load date) 

• number of vans available on that date.

Note: If more than one van, Vendor should specify if all are available on same day.

Click “Save and Continue.”
Module 7―Seavan Processing

7–24 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 14 

On the “Shipper Preferences” screen, input 

• Requested Carrier SCAC

• POE

Note: If Ameriqual UGR-A Booking, Must go to POD JF1 Bremerhaven 

• VOYDOC and Year

• COMBO/FOREIGN FLAG REASON (select a reason from drop down if vessel is Combo – 

Foreign Flag vessel). 

See page 7-13 for instructions on determining “VESSEL FLAG”. 

Click “Save and Continue.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–25

Inputting IBS Booking, Continued

Step 15 

Input: 

• Project CD–All NDN Afghanistan Bookings – input “OBJ” for NDN shipments

• POC Name and Corresponding Phone Numbers – your information

• Point of Contact - 

• Input Vendor and Ultimate Consignee POC/EMAIL 

• See end of this module for Ultimate Consignee POCs.

• Delivery Information to Carrier

• All Bookings – input information from booking request to include PO#, Vendor POC 

name and number, if Temperature Monitoring Device (TMD) is required (Vendor will 

state on request), etc.

• All Afghanistan Bookings – Input “Daily ITV Required” and Cargo Clearance Required. 
Module 7―Seavan Processing

7–26 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 15, continued 

In “Remarks to Booker” include the following:

If... Then input...

NDN AFGHANISTAN(CLASS I 

TRUCK) BOOKINGS

“NDN VIA RIGA FOR TRANSLOAD TO ALL 

TRUCK MOVE”.

NDN AFGHANISTAN (RAIL) 

BOOKINGS

“SHIPMENT REQUIRES NDN RAIL MOVEMENT”.

Note: This applies to MRE shipments.

STOP OFF BOOKINGS “STOP” DODAACS and Final Destination DODAAC. 

Specify which DODAAC is 1ST STOP, 2ND STOP, ETC 

and Final Destination.

PANAMA BOOKING “SHORTER SAIL TIME AND THE LIMITED SHELF 

LIFE OF THE PRODUCT”

Click “Save and Continue.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–27

Inputting IBS Booking, Continued

Step 16

Input: 

• COMMODITY CD- Corresponding Commodity Code for shipment – 50XZ9 for Dry, 

10XZ9 for Chilled, 19XZ9 for Frozen. (See end of this module for Water Commodity 

Codes.) 

• TYPE CD – Z (No special Type of Cargo Code applicable) 

• HANDLING CD – 9 (No special handling required, SGL HDLG Condition) 

• TYPE PACK CD – ZD (Loaded to Capacity by Vendor (SEAVAN)) 

• WEIGHT – According to size of Container- 20’ = 20000, 40’ = 40000 

• CUBE – According to size of Container- 20’ = 1160, 40’ = 2360 

Click “ACCESSORIAL SERVICES.”
Module 7―Seavan Processing

7–28 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 17

Select all that apply from the dropdown menu: 

• DV (DAILY ITV), IC (CARGO CLEARANCE IMPORT)—ALL AFGHANISTAN 

BOOKINGS 

• DP (DROP AND PICK)—DROP AND PICK BOOKINGS 

• A (OCONUS STOP OFF)—STOP OFF BOOKINGS

• E (CONTROLLED ATMOSPHERE)—GENERAL PRODUCE

• EH ( CARGO HANDLING EXPORT)—IF PORT STUFFS CONTAINERS 

Click “Save and Continue.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–29

Inputting IBS Booking, Continued

Step 18 (for Stop Off Shipments) 

For STOP OFF Shipments, click “STOPOFF” 

Note: The StopOff DODAACS will be annotated on initial booking requests. 

Step 19 (for Stop Off Shipments) 

Input Stop Off DODAAC(s) in order as to stop. 

Choose from drop down as to type of Stop Off, Origin or Destination. 

Click “Save and Continue.”
Module 7―Seavan Processing

7–30 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Inputting IBS Booking, Continued

Step 20 (for Stop Off Shipments) 

Click “Preview” to ensure all information has been input correctly. 

Click “Commit.” 

Your booking request is now complete. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–31

Portfolio Booking Process (Working with the Portfolio Container Booking Process)

Steps for working with the Portfolio Container Booking Process 

Follow the steps below when working with the Portfolio for Container Booking. 

Step Action

1 Once a booking request is received via email, log into IBS and submit the booking 

request in IBS to receive the PCFN.

2 Save the IBS request information; click 

• “File”

• “Print”

• “Adobe PDF”

3 Click “Print”

Screen will pop up “Save PDF File As” at the top of the screen under favorites select 

Desktop, and then working folder. 

4 Save the file in the working folder with this format: PCFN and the appropriate naming 

convention. 

Example: 982294 BOOKING REQUEST.
Module 7―Seavan Processing

7–32 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Booking Process (Working with the Portfolio Container Booking Process), 

Continued

Step 1

Once a booking request is received via email, log into IBS and submit the vendor booking 

request in IBS to receive the PCFN.

Step 2

Save the IBS request information; click 

• “File”

• “Print”

• “Adobe PDF”

Step 3

Click “Print”

Screen will pop up “Save PDF File As” at the top of the screen under favorites select Desktop, 

and then working folder. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–33

Portfolio Booking Process (Working with the Portfolio Container Booking Process), 

Continued

Step 4

Save the file in the working folder with this format: PCFN and the proper naming convention. 

Example: 982294 IBS STATUS. 
Module 7―Seavan Processing

7–34 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Booking Process (Saving the Booking Request Email)

Steps for saving the Booking Request Email 

Follow the steps below for saving the Booking Request Email. 

Step Action

1 The booking request email that the vendor sent will be used to acknowledge the request 

by sending the PCFN back to the vendor. 

Open the email. 

Click on “Reply All.” This will load all the email addresses from the original email, 

add dlaoceancontainers.mil. 

The subject line should read Booking request PCFN: and the purchase order number 

(PO#)

Note: Get the PO# from the request form. 

Select the appropriate signature and send.

2 From the email sent file, select the booking request email reply with the PCFN. 

Double click to open the email. 

Click 

• “File

• “Save as” 

3 From the “Favorites,” select 

• “Desktop” 

• “Working folder” 

Type the file name as the PCFN, Booked email.

4 Change the “Save as” type to Outlook Message Format (*.msg) and click “Save.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–35

Portfolio Booking Process (Saving the Booking Request Email), Continued

Step 1

The booking request email that the vendor sent will be used to acknowledge the request by 

sending the PCFN back to the vendor. 

Open the email. 

Click on “Reply All.” This will load all the email addresses from the original email, add 

dlaoceancontainers.mil. 

The subject line should read Booking request PCFN: and the purchase order number (PO#) 

Note: Get the PO# from the request form. 

Select the appropriate signature and send. 

Step 2

From the email sent file, select the booking request email reply with the PCFN. 

Double click to open the email. 

Click 

• “File

• “Save as”

Step 3

From the “Favorites,” select 

• “Desktop” 

• “Working folder” 

Type the file name as the PCFN, Booked email.

Step 4

Change the “Save as” type to Outlook Message Format (*.msg) and click “Save.”
Module 7―Seavan Processing

7–36 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Booking Process (Constructing the Portfolio)

Steps for constructing the Portfolio

Follow the steps below for constructing the portfolio. 

Step Action

1 From your desk top, double click on your working folder.

Locate and double click on “Master Booking Portfolio.” 

This will open up the Booking Portfolio.

2 Click on the “Edit.” 

3 Click the “Add Files” (Upper right of portfolio). 

A popup screen will appear. “Add files” from favorites by clicking on Desktop. 

4 Click on working folder. You will see the three saved files from the booking.

5 Press and hold the Ctrl key on the keyboard. 

Click the three files with the same PCFN. 

6 Release the Ctrl Key (files will be highlighted) and click open. This will load the files 

into the Portfolio.

7 To save portfolio click on

• File

• PDF Protfolio

8 Name the portfolio using the naming convention (PCFN DODAAC).

Example: 101014 A3HDZ7. 

Ensure you are saving the correct folder.

Click “Save.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–37

Portfolio Booking Process (Constructing the Portfolio), Continued

Step 1

From your computer, double click on your working folder. 

Locate and double click on “Master Booking Portfolio.” 

This will open up the Booking Portfolio. 

Step 2

Click on the “Edit.” 

Step 3

Click the “Add Files” (Upper right of portfolio). 

 

A popup screen will appear. “Add files” from favorites by clicking on Desktop. 
Module 7―Seavan Processing

7–38 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Booking Process (Constructing the Portfolio), Continued

Step 4

Click on working folder. You will see the three saved files from the booking. 

Step 5

Press and hold the Ctrl key on the keyboard. 

Click the three files with the same PCFN.

Step 6

Release the Ctrl Key (files will be highlighted) and click open. This will load the files into the 

Portfolio.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–39

Portfolio Booking Process (Constructing the Portfolio), Continued

Step 7

To save portfolio click on 

• File

• PDF Portfolio

Step 8

Name the portfolio using the naming convention (PCFN DODAAC). 

Example: 101014 A3HDZ7. 

Ensure that you are saving into the correct folder. 

Click Save.
Module 7―Seavan Processing

7–40 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Continuing the IBS Booking

Introduction

These steps are a continuation of the Inputting IBS Booking steps shown earlier. 

Step 21 

IBS will display that the booking is complete. 

Step 22 

Scroll down the page and click “View ETR.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–41

Continuing the IBS Booking, Continued

Step 23 

Verify that booking information is correct as per Booking Request. 

If NDN Booking, ensure it has been booked through the NDN Route that was requested. 

The NDN PODs are:

• LS8 – POTI

• JN1 – RIGA (if NDN KKT Route)

• JN3 – ESTONIA 

If not, contact SDDC to make the change. 

IF NDN TCN, the TCN WILL INCLUDE A “V” IN THE TCN. 

For example: SC31054577V088MMB. 

If it does not, contact the SDDC Booker and have it changed. 
Module 7―Seavan Processing

7–42 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Continuing the IBS Booking, Continued

Step 24 

Click “Booked TCNs.” 

Step 25 

Save to Booking Portfolio on common computer drive per standard naming convention. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–43

Portfolio Shipping Instruction Process (Checking for Completed ETRRs) 

Steps for checking completed ETRR

Checking for completed ETRR is the first step in the process in completing shipping instructions. 

Follow the steps below. 

Step Action

1 Check each PCFN in IBS.

If completed, you are going to rename the file, then move on to the next PCFN. 

Once all the PCFNs are checked for completion, you are going to save the different 

screens in the portfolio and complete the VSI in VSM. 

2 Open IBS on one screen, and open your team “Waiting for IBS” folder on the other 

screen. 

You will see the list of Portfolio folders. 

If portfolio folder... Then...

has a date before the 

PCFN

this folder is has been checked and is awaiting the 

shipping instructions to be completed in VSM. 

Example: 031016 982294 D35KR9.

ends with OTO and a date it will not need to be checked until the date after the OTO

Example 985592 A0R0A9 OTO 03032016.

3 To determine which portfolio has come back as completed, using both screens.

Type the PCFN into the IBS main screen PCFN block and click search. 

If the ETRR has completed, on the IBS main screen (example B01 – Cargo Bkg 

Completed), go to the bottom right of the IBS main screen click View ETR. 

From the next screen “ETR Information”, determine if your booking is for dry or 

refrigerated container by looking at the “Van Type ID” in the right hand column. 

Midway down the screen, look for the appropriate cutoff date 

Example: Reefer Cutoff Date or Dry Cutoff Date. 
Module 7―Seavan Processing

7–44 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Shipping Instruction Process (Checking for Completed ETRRs), Continued

Steps for checking completed ETRR, continued 

Checking for completed ETRR is the first step in the process in completing shipping instructions. 

Follow the steps below. 

Step Action

4 Take the appropriate cutoff date back to the other screen “Waiting For IBS” which should 

be open. 

Right click on the appropriate PCFN, select rename and add the cutoff date in front of the 

PCFN (example: in the following format MMDDYY - 031016 982294 D35KR9). 

This portfolio will move to the top of the screen in date order. 

5 Continue these steps until you have checked all appropriate Portfolio’s.

Step 1

Check each PCFN in IBS.

If completed, you are going to rename the file, then move on to the next PCFN. 

Once all the PCFNs are checked for completion, you are going to save the different screens in 

the portfolio and complete the VSI in VSM. 

Step 2

Open IBS on one screen, and open your team “Waiting for IBS” folder on the other screen. 

You will see the list of Portfolio folders. 

If portfolio folder... Then...

has a date before the 

PCFN

this folder is has been checked and is awaiting the 

shipping instructions to be completed in VSM. 

Example: 031016 982294 D35KR9.

ends with OTO and a date it will not need to be checked until the date after the OTO

Example 985592 A0R0A9 OTO 03032016.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–45

Portfolio Shipping Instruction Process (Checking for Completed ETRRs), Continued

Step 3

To determine which portfolio has come back as completed, using both screens. 

Type the PCFN into the IBS main screen PCFN block and click search. 

If the ETRR has completed, on the IBS main screen (example B01 – Cargo Bkg Completed), go 

to the bottom right of the IBS main screen click View ETR. 

From the next screen “ETR Information”, determine if your booking is for dry or refrigerated 

container by looking at the “Van Type ID” in the right hand column. 

Midway down the screen, look for the appropriate cutoff date 

Example: Reefer Cutoff Date or Dry Cutoff Date.

Step 4

Take the appropriate cutoff date back to the other screen “Waiting For IBS” which should be 

open. 

Right click on the appropriate PCFN, select rename and add the cutoff date in front of the PCFN 

(example: in the following format MMDDYY - 031016 982294 D35KR9). 

This portfolio will move to the top of the screen in date order. 

Step 5

Continue these steps until you have checked all appropriate Portfolio’s. 
Module 7―Seavan Processing

7–46 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Shipping Instruction Process in VSM

Steps for processing Portfolio Shipping Instructions in VSM 

Follow the steps below for processing Portfolio Shipping Instructions in VSM. 

Step Action

1 Save a copy of the ETRR by clicking File; print, select Adobe PDF and click print. 

When the popup appears verify you are saving to your desktop working folder, change the 

file name to PCFN ETRR (example: 982294 ETRR) and click save. 

2 Work the list by earliest cutoff date. 

To determine which portfolio has come back as completed, using both screens. 

Type the PCFN into the IBS main screen PCFN block and click search. 

If the ETRR has completed, on the IBS main screen (example B01 – Cargo Bkg 

Completed), go to the bottom right of the IBS main screen click View ETR. 

From the next screen “ETR Information”, determine if your booking is for dry or 

refrigerated container by looking at the “Van Type ID” in the right hand column. 

Midway down the screen, look for the appropriate cutoff date 

Example: Reefer Cutoff Date or Dry Cutoff Date.

3 At the bottom of the ETRR page click “view ETR” button. 

Save a copy of the ETR by clicking File; print, select Adobe PDF and click print. 

When the popup appears verify you are saving to your desktop working folder, change the 

file name to PCFN ETR (example: 982294 ETR) and click save. 

4 From the ETR screen scroll to the bottom of the page, locate the Booked TCNs tab, click 

to open. 

To save the TCNs to the portfolio select 

• “File”

• “Print “

Select Adobe PDF and click print. 

When the popup appears verify you are saving to your desktop working folder, change the 

file name to PCFN TCN (example: 982294 TCN) and click save. 

Click the back button to go back to the ETR page.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–47

Portfolio Shipping Instruction Process in VSM, Continued

Steps for processing Portfolio Shipping Instructions in VSM, continued 

Follow the steps below for processing Portfolio Shipping Instructions in VSM. 

Step Action

5 Go into the appropriate vendor site in VSM using the information from the IBS ETR. 

Complete the shipping instructions. 

When finished loading the information in VSM, select print. The shipping instructions 

will pop up on the screen. 

6 Select 

• “File”

• “print”

Select Adobe PDF, and click print. This will convert the shipping instructions to a PDF. 

7 Save the shipping instructions PDF to your working folder by selecting 

• “File”

• “save” (a popup will appear) 

Verify you are saving to your desktop working folder. 

Change the file name to PCFN, VSI (example 982294 VSI).
Module 7―Seavan Processing

7–48 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Portfolio Shipping Instruction Process (Adding Files)

Steps for adding shipping instruction files to the portfolio 

Follow the steps below for adding shipping instruction files to the portfolio. 

Step Action

1 Double click on the appropriate Portfolio. 

Click on the “Edit” button. 

Click the “Add” files (upper right of portfolio). A popup screen will appear. 

“Add files” from favorites by clicking on Desktop. 

2 Click on working folder. 

You will see the saved files from the shipping instructions.

3 Press and hold the Ctrl key on the keyboard. 

Click the appropriate files with the same PCFN. 

Release the Ctrl Key (files will be highlighted) and click open. This will load the files into 

the Portfolio at the same time.

4 Signing the Tracker form: Inside the portfolio locate the Tracker.PDF. 

Double click to open up the tracker. 

Double click the Shipping instruction signature block. A screen will popup “sign 

document”. Click sign a screen will popup “ActivClient”. 

Enter your pin number and click ok. This electronically signs the tracker. Click the X in 

the upper right of the tracker file.

5 Save the Portfolio by clicking 

• “File” 

• “Save Portfolio”

6 Move the portfolio to the waiting for packing list folder, and move on to the next shipping 

instruction.

7 Once the portfolio completes saving, click on the red X. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–49

VSM Vendor Shipping Instruction

Steps for processing a VSM Vendor Shipping Instruction

Follow the steps below to process a VSM Vendor Shipping Instruction. 

Step Action

1 To process a booking request in VSM, hover over Seavan and select “Enter 

Booking Request” from the drop down menu.

2 Next screen displayed is Seavan Processing. Complete the following entries:

• Ship to DODAAC—Ultimate Consignee DODAAC: If Stop Off is

required, check box directly under Ship to DODAAC box. 

• Vendor Whse Number—Vendor’s Shipment Reference or PO #

• Number of Containers—Number of Containers Requested 

• Type of Container—Dry or Refr., Choose from Drop Down 

• Container Size—20’, 20’ HI CUBE, 40’ OR 40’ HIGH CUBE, Choose 

from Drop-Down

• Temperature—Container Temperature Requested for REFR only 

• Weight per Container—According to container size, 40’ – 40000, 20’ – 

20000 

• Cube per Container—According to container size, 40’ – 2360, 20’ – 1160 

• Content Description—Dry Foodstuffs, Chilled Foodstuffs or Frozen 

Foodstuffs 

• Date Available—Date freight is available to be loaded at Vendor’s site

• Approx Sail Date—Approximate sail date requested

Verify information you have input is correct according to your shipment. The 

Remarks Lines are for any POC information and additional remarks regarding 

the Containers. 

Move to the next screen by clicking “Submit.”
Module 7―Seavan Processing

7–50 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

VSM Vendor Shipping Instruction, Continued

Steps for processing a VSM Vendor Shipping Instruction, continued 

Follow the steps below to process a VSM Vendor Shipping Instruction. 

Step Action

3 The next screen shows shipment(s) available for booking. Select the radio 

button associated with the shipment you desire to make available for booking 

and ensure Available to Book is selected. 

Click “Submit. “ 

Vendor may contact our office if their shipment remains in the Available to 

Book for more than 72 hours.

4 Once agent has booked container, the booking status will move to “In Process,” 

until it is confirmed by SDDC/CARRIER.

5 When the booking process is complete, the shipment will show the booking 

request status as “Complete.”

6 Once process is complete, print the shipping instructions and forward to vendor 

or advise vendor document is ready to print.

7 By selecting the radio button next to either “Available to Book, In Process,” or 

“Complete,” you will reveal the number of shipments in each category.

To create Shipping Instructions, select the “In Process” button and choose the 

shipment you are working on.

8 Complete the following entries:

• DIRECT BOOKING—“N”, IBS bookings are not Direct Booked 

• BOOKING NUMBER—According to completed ETRR 

• PORT CALL NUMBER—According to completed ETRR 

• CONTRACT NUMBER—Leave blank, will not have for IBS bookings, 

only if “Direct Booked.” 

• OCEAN CARRIER—SCAC according to completed ETRR 

• NUMBER OF CONTAINERS—According to number of containers on the 

ETRR, or number of completed shipping instructions (TCNs) from vendor 

• VESSEL NAME—According to completed ETRR. Input exactly as shown 

on ETRR

• CONTAINER SIZE—According to completed ETRR 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–51

VSM Vendor Shipping Instruction, Continued

Steps for processing a VSM Vendor Shipping Instruction, continued 

Follow the steps below to process a VSM Vendor Shipping Instruction. 

Step Action

8, 

con’t 

Complete the following entries:

• SCHEDULED PICK UP DATE—According to available date provided on 

ETRR, if past that date use today’s date

• CONTAINER TYPE—According to completed ETRR 

• DATE DUE AT PORT—“Reefer” or “Dry” Cut Off Date Listed on 

completed ETRR, if past that date, use today’s date 

• CONTAINER TEMP—According to information input on ETRR 

• SCHEDULE SAIL DATE—According to completed ETRR if past that 

date, use tomorrow’s date 

• VOY DOC NBR—According to completed ETRR 

• POD ARRIVAL DATE—According to completed ETRR, if past that date, 

use tomorrow’s date. 

• POE—According to completed ETRR 

• POD—According to completed ETRR 

ULTIMATE CONSIGNEE—Populates from booking requested

9 Pop up shows Shipping Instructions.

Create a pdf file and email to Vendor. Save pdf to the working folder.
Module 7―Seavan Processing

7–52 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

VSM Vendor Shipping Instruction, Continued

Step 1

To process a booking request in VSM, hover over SEAVAN and select “Enter Booking Request”

from the drop down menu. 

Step 2

Next screen displayed is SEAVAN Processing. Complete the following entries:

• Ship to DODAAC—Ultimate Consignee DODAAC: If Stop Off is required, check box 

directly under Ship to DODAAC box. 

• Vendor Whse Number—Vendor’s Shipment Reference or PO #

• Number of Containers—Number of Containers Requested

• Type of Container—Dry or Refr., Choose from Drop Down 

• Container Size—20’, 20’ HI CUBE, 40’ OR 40’ HIGH CUBE, Choose from Drop —Down

• Temperature—Container Temperature Requested for REFR only 

• Weight per Container—According to container size, 40’ – 40000, 20’ – 20000 

• Cube per Container—According to container size, 40’ – 2360, 20’ – 1160 

• Content Description—Dry Foodstuffs, Chilled Foodstuffs or Frozen Foodstuffs 

• Date Available—Date freight is available to be loaded at Vendor’s site

• Approx Sail Date—Approximate sail date requested

Verify information you have input is correct according to your shipment. The Remarks Lines are 

for any POC information and additional remarks regarding the Containers. 

Click “Submit.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–53

VSM Vendor Shipping Instruction, Continued

Step 2, continued 

Step 3

The next screen shows shipment(s) available for booking. Select the radio button associated with 

the shipment you desire to make available for booking and ensure Available to Book is selected. 

Click “Submit.” 

Vendor may contact our office if their shipment remains in the Available to Book for more than 

72 hours. 
Module 7―Seavan Processing

7–54 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

VSM Vendor Shipping Instruction, Continued

Step 4

Once agent has booked container, the booking status will move to “In Process,” until it is 

confirmed by SDDC/CARRIER.

Step 5

When the booking process is complete, the shipment will show the booking request status as 

“Complete.” 

Step 6

Once process is complete, print the shipping instructions and forward to vendor or advise vendor 

document is ready to print.

Step 7 

By selecting the radio button next to either “Available to Book, In Process,” or “Complete,” you 

will reveal the number of shipments in each category. 

To create Shipping Instructions, select the “In Process” button and choose the shipment you are 

working on. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–55

VSM Vendor Shipping Instruction, Continued

Step 8 

Complete the following entries:

• DIRECT BOOKING—“N”, IBS bookings are not Direct Booked 

• BOOKING NUMBER—According to completed ETRR

• PORT CALL NUMBER—According to completed ETRR

• CONTRACT NUMBER—Leave blank, will not have for IBS bookings, only if “Direct 

Booked.” 

• OCEAN CARRIER—SCAC according to completed ETRR

• NUMBER OF CONTAINERS—According to number of containers on the ETRR, or 

number of completed shipping instructions (TCNs) from vendor 

• VESSEL NAME—According to complete ETRR. Input exactly as shown on ETRR 

• CONTAINER SIZE—According to completed ETRR 

• SCHEDULED PICK UP DATE—According to available date provided on ETRR, if past 

that date use today’s date 

• CONTAINER TYPE—According to complete ETRR

• DATE DUE AT PORT—“Reefer” or “Dry” Cut Off Date Listed on completed ETRR, if past 

that date, use today’s date 

• CONTAINER TEMP—According to information input on ETRR 

• SCHEDULE SAIL DATE—According to completed ETRR if past that date, use tomorrow’s 

date 

• VOY DOC NBR—According to completed ETRR

• POD ARRIVAL DATE—According to completed ETRR, if past that date, use tomorrow’s 

date 

• POE—According to completed ETRR

• POD—According to completed ETRR

• ULTIMATE CONSIGNEE—Populates from booking requested 
Module 7―Seavan Processing

7–56 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

VSM Vendor Shipping Instruction, Continued

 

Step 8, continued 

Complete the following entries:

• SUBSISTENCE—“Y” 

• GENERATE BOL—“N” 

• BOL SCAC—Leave blank 

• CONTAINER TCN(S) —input according to completed ETRR

Verify all Information is correct and click “Submit.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–57

VSM Vendor Shipping Instruction, Continued

Step 9

Pop up shows Shipping Instructions. 

Create a pdf file and email to Vendor. Save pdf to the working folder. 

Step 10

Create a pdf of the 

• completed ETRR and save to the Working Folder. 

• completed ETR and save to the Working Folder. 

• email shipping instructions from the Sent folder and save to the Working Folder. 

Step 11

Add the documents created in Step 9 and 10 from the Working Folder to the appropriate 

portfolio. 
Module 7―Seavan Processing

7–58 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Container (Generating TCMD)

Steps for processing containers (generating TCMD)

Follow the steps below for processing containers (generating TCMD). 

Step Action

1 Build request in MPO. Process the weight, dimensions and piece count.

Choose “Available to Load.”

Select shipment to be worked. Confirm selection by verifying information entered 

against the information on the request. 

Note 1: If you click any of the titles, such as “Vendor Warehouse Number,” “TCMD 

Document#,” or “Pickup Date,” VSM will put the information in order.

Note 2: Transportation Control and Movement Document (TCMD) 

Click “Submit.”

2 Select Release Number (RLSE) to be processed. (Received when MPO was built)

***FOR “STOP OFF” SHIPMENTS, YOU WILL SELECT / LOAD EACH 

RELEASE NUMBER FOR EACH DODAAC SEPARATELY

Click “Submit.”

3 Select “Multi Freight Pieces” if working with multiple pallets, and input number of 

pallets in space provided. 

Click “Submit.”

Note: If only working with one piece, click “Submit.”

4 Multi piece shipments only

Include weight, cube and quantity for each piece. If all are same, check “Same for 

Remaining Pieces” on the first entry and all others will populate.

5 Multi piece shipments only

Note: The following screen is not needed for Class IV shipments. 

Click “Submit,” this creates the MSL.

6 Multi piece shipments only

Click “Close Containers.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–59

Processing Container (Generating TCMD), Continued

Steps for processing containers (generating TCMD), continued 

Follow the steps below for processing containers (generating TCMD). 

Step Action

7 Select shipment to work

Mark Container Loaded “YES”

Complete the following information found on the completed Shipping Instructions from 

Vendor: 

• Seal Number—All numeric 

• Container Number—All numeric, must be 7 digits – if not, contact Vendor. 

• Ownership Code—(Prefix before the Container Number, NOT the CARRIER 

SCAC).

• Loader Name—Input the first initial of the Vendor’s name (Actual name only 

required for Hazardous loads.) 

Click “Submit.”

8 If an error message is received, confirm/verify Container number info with Vendor 

and/or Carrier. Correct Container number if needed. 

***DO NOT AUTOMATICALLY OVERRIDE CONTAINER NUMBER!! 

Click “Submit.”

9 Notice message stating CONTAINER IS CLOSED.

Annotate FINAL SCN on Booking paperwork. 

Click REVIEW to review TCMD information.

10 Input Commodity—Choose appropriate Commodity Code from drop down.

11 Complete TCN shipment remarks with the product descriptions. Show as much product 

on container as will fit in the space provided. 

Click “Submit.”

12 Review information input for accuracy; change the estimated time of arrival (ETA) Days 

to 02.

13 Review and click “Accepted and Print.”

14 Select the exterior shipment control number.

Click “Print All Docs.”

15 Print and provide MSL and TCMDs to Vendor in packet that is sent with the Radio 

Frequency Identification (RFID) tag (if vendor cannot burn). If can burn, email to 

Vendor. Print a hard copy to send to EDMS. Save to your Working Folder.
Module 7―Seavan Processing

7–60 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Container (Generating TCMD), Continued

Step 1

Build request in MPO. Process the weight, dimensions and piece count. 

Choose “Available to Load.”

Select shipment to be worked. Confirm selection by verifying information entered against the 

information on the request. 

Note: If you click any of the titles, such as “Vendor Warehouse Number,” “TCMD 

Document#,” or “Pickup Date,” VSM will put the information in order. 

Click “Submit.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–61

Processing Container (Generating TCMD), Continued

Step 2 

Select Release Number (RLSE) to be processed. (Received when MPO was built) 

***FOR “STOP OFF” SHIPMENTS, YOU WILL SELECT / LOAD EACH RELEASE 

NUMBER FOR EACH DODAAC SEPARATELY

Click “Submit.” 
Module 7―Seavan Processing

7–62 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Container (Generating TCMD), Continued

Step 3

Select “Multi Freight Pieces” if working with multiple pallets, and input number of pallets in 

space provided. 

Click “Submit.”

Note: If only working with one piece, click “Submit.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–63

Processing Container (Generating TCMD), Continued

Step 4 (multi piece shipments only) 

Include weight, cube and quantity for each piece. If all are same, check “Same for Remaining 

Pieces” on the first entry and all others will populate.
Module 7―Seavan Processing

7–64 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Container (Generating TCMD), Continued

Step 5 (multi piece shipments only) 

Note: The following screen is not needed for Class IV shipments. 

Click “Submit,” this creates the MSL.

Step 6 (multi piece shipments only) 

Click “Close Containers.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–65

Processing Container (Generating TCMD), Continued

Step 7 

Select shipment to work

Mark Container Loaded “YES”

Complete the following information found on the completed Shipping Instructions from Vendor: 

• Seal Number—All numeric 

• Container Number—All numeric, must be 7 digits – if not, contact Vendor. 

• Ownership Code—(Prefix before the Container Number, NOT the CARRIER SCAC).

• Loader Name—Input the first initial of the Vendor’s name (Actual name only required for 

Hazardous loads.) 

Click “Submit.”
Module 7―Seavan Processing

7–66 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Container (Generating TCMD), Continued

Step 8 

If an error message is received, confirm/verify Container number info with Vendor and/or 

Carrier. Correct Container number if needed. 

 ***DO NOT AUTOMATICALLY OVERRIDE CONTAINER NUMBER!! 

Click “Submit.”

Step 9 

Notice message stating “CONTAINER IS CLOSED.” 

Annotate “FINAL SCN” on Booking paperwork. 

Click “REVIEW” to review TCMD information. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–67

Processing Container (Generating TCMD), Continued

Step 10 

Input Commodity—Choose appropriate Commodity Code from drop down. 

Step 11 

Complete TCN shipment remarks with the product descriptions. Show as much product on 

container as will fit in the space provided. 

Click “Submit.”
Module 7―Seavan Processing

7–68 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Processing Container (Generating TCMD), Continued

Step 12 

Review information input for accuracy; change the ETA days to 02. 

Step 13 

Review and click “Accepted and Print.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–69

Processing Container (Generating TCMD), Continued

Step 14 

Select the exterior shipment control number. 

Click “Print All Docs.”

Step 15 

Print and provide MSL and TCMDs to Vendor in packet that is sent with the RFID tag (if vendor 

cannot burn). If can burn, email to Vendor. 

Print a hard copy to send to EDMS. 

Save to your Working Folder. 

Step 16

Add the documents created in Step 15 from the Working Folder to the appropriate portfolio. 
Module 7―Seavan Processing

7–70 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS

Steps for processing break bulk shipments

Follow the steps below for processing break bulk shipments. 

Step Action

1 Click “New Breakbulk ETRR.”

2 Follow previous directions on Building a Container ETRR until this page appears.

Input the “Ultimate Consignee DODAAC.”

Select “Consignee Details” to verify DODAAC address.

3 The DODAAC addressing is shown.

Click “Save and Continue.” 

The DODAAC can be verified against inputting the DODAAC in DSS 30/31 screen.

4 Input

• Number of TCNs 

• Transportation Accounting Code (TAC) (from the contract) 

Note: If the contract has a TAC it must be used; if not, then use the current fiscal year 

Over Ocean Transportation (OOT) TAC. 

For validation of a contract TAC, see your work lead. 

Verify and validate vendor TAC via Transportation Global Edit Tables (TGET). 

The number of TCNs and pieces that are to be shipped are determined from the contract.

5 Input the following:

• Breakbulk Reason—generally “C”—Cargo configuration/density not compatible to 

container

• Movement type—“Port to Door” is most preferred service

• Available Date—Day load is available for delivery to port 

• RDD (DD-MON-YYYY) — in calculating RDD, be sure to incorporate transit time 

to port from Vendor and IBS booking time. ** 

Click “Point of Contact.” 

Note: If Destination contract, Vendor is responsible to get item(s) to the port.

If Origin contract, DLA transportation office is responsible for getting item(s) to 

the port. 

Under both circumstances, movement type remains as Port to Door service. 

Most break bulk vendors deliver material to the port.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–71

Break Bulk Shipments–Inputting IBS, Continued

Steps for processing break bulk shipments

Follow the steps below for processing break bulk shipments. 

Step Action

6 Input:

• Vendor POC information: name, email and phone number without spaces or dashes 

• Consignee information, if available. If not, use DLA/Delivery information: 

• POC Name: DLA TRANS

• POC Email Address: DELIVERY@DLA.MIL

• POC Commercial Phone: 8004565507 

Click “Save and Continue.” 

7 In the “Delivery Information to Carrier” field, input Contract number or Purchase Order 

number (PO#), POC for warehouse and their phone number. 

Click “Save and Continue.”

8 Select first item (This is your first TCN)

Click “Complete Details.”

9 Input the following fields:

• TCN—If there is more than one piece for one TCN (from contract), TCN must be 

partial out with the suffix of XAX, XBX & so forth

• Equipment model number from contract 

• Commodity Code per the DTR—example calls for 885 = VEHICLES, MHE, 

ROAD CONSTRUCTION, REPAIR PARTS AND COMPONENTS 

• Type Cd—(See note below) 

• Handling Cd—(See note below) 

• Pcs—input piece count

• Length—Per vendor’s request 

• Weight—Per vendor’s request 

• Width—Per vendor’s request

• Cube—Tab through, it will auto populate after length, width, height (LWH) is filled 

in

• Height—Per vendor’s request

• Remarks—Provide item description from contract

Click “Accessorial Services” if shipment calls for an accessorial charge, if not click 

“OutSize Info.”
Module 7―Seavan Processing

7–72 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Steps for processing break bulk shipments, continued 

Follow the steps below for processing break bulk shipments. 

Step Action

9, 

con’t 

Note: Any field that has a magnifying glass, you may research the proper entry by 

leaving the field blank, and then clicking on the magnifying glass to the right of the 

field.

10 Select the next shipment.

Click “Complete Details.”

11 Change suffix on TCN.

Click “Save to this Shipment Unit Only” because this is the last TCN of this shipment.

12 Click “Preview Break Bulk” and preview booking for accuracy prior to submitting.

In the preview screen, the items to pay attention to are:

• TAC Code

• Requester DODAAC

• Shipper information

• Ultimate Consignee DODAAC 

On middle section of same page, the items to check for accuracy are:

• Shipper POC information 

• Consignee information 

• Break Bulk Reason: 

• Delivery Information To Carrier: Contract or PO#, POC information with phone 

number 

• On the bottom of the same page, the items to check for accuracy are:

• Commodity Code, Type Code, Handling Code, & Package Code 

• Shipment Unit information 

• Out Size Dimensions Information 

• Accessorial Services

Write commodity code down on booking request form for later use (i.e. 885ZY). The 

commodity code used in IBS must be the commodity code used when transmitting 

TCMD in VSM.

Click the back button and “Commit” shipment. Write down PCFN number and print 

page for folder.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–73

Break Bulk Shipments–Inputting IBS, Continued

Steps for processing break bulk shipments, continued 

Follow the steps below for processing break bulk shipments. 

Step Action

13 Email Vendor the PCFN number – Example:

Your booking request for PO # XXXXX, has been submitted and is awaiting 

completion. The PCFN is XXXXXX. 

 

It is imperative that all future correspondence regarding this booking contain the PCFN 

in the subject line of your email. Failure to do so will result in a delay in a response to 

your inquiry. 

Upon acceptance of the booking, the shipping instructions will be forwarded. 

Your Name

Traffic Management Specialist

Vendor Shipment Module (VSM) 

DLA Distribution – J3-OS

1-800-456-5507 

Fax 717-770-2701 

delivery@dla.mil

14 When booking is completed in IBS, print Shipping Instructions as previously covered.

Notice BREAKBULK is listed.

15 To receive shipping documents, select the completed SEAVAN shipment, and click 

“Inquiry.”

16 Click “Print” at the bottom to print your shipping instructions. This screen provides 

details of the confirmed booking.

Follow previous instructions to finish the Container process.
Module 7―Seavan Processing

7–74 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Step 1

Click “New Breakbulk ETRR.”

Step 2

Follow previous directions on Building a Container ETRR until this page appears. 

Input the “Ultimate Consignee DODAAC.”

Select “Consignee Details” to verify DODAAC address. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–75

Break Bulk Shipments–Inputting IBS, Continued

Step 3

The DODAAC addressing is shown. 

Click “Save and Continue.”

The DODAAC can be verified against inputting the DODAAC in DSS 30/31 screen. 
Module 7―Seavan Processing

7–76 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Step 4

Input 

• Number of TCNs 

• Transportation Accounting Code (TAC) (from the contract)

Note: If the contract has a TAC it must be used; if not, then use the current fiscal year Over 

Ocean Transportation (OOT) TAC. 

For validation of a contract TAC, see your work lead. 

Verify and validate vendor TAC via Transportation Global Edit Tables (TGET). 

The number of TCNs and pieces that are to be shipped are determined from the contract. 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–77

Break Bulk Shipments–Inputting IBS, Continued

Step 5

Input the following: 

• Breakbulk Reason—generally C—Cargo configuration/density not compatible to container 

• Movement type—“Port to Door” is most preferred service

• Available Date—Day load is available for delivery to port 

• RDD (DD-MON-YYYY) — in calculating RDD, be sure to incorporate transit time to port 

from Vendor and IBS booking time. ** 

Click “Point of Contact.” 

Note: If Destination contract, Vendor is responsible to get item(s) to the port.

If Origin contract, DLA transportation office is responsible for getting item(s) to the port. 

Under both circumstances, movement type remains as Port to Door service. 

Most break bulk vendors deliver material to the port. 
Module 7―Seavan Processing

7–78 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Step 6

Input: 

• Vendor POC information: name, email and phone number without spaces or dashes

• Consignee information, if available. If not, use DLA/Delivery information: 

• POC Name: DLA TRANS

• POC Email Address: DELIVERY@DLA.MIL

• POC Commercial Phone: 8004565507 

Click “Save and Continue.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–79

Break Bulk Shipments–Inputting IBS, Continued

Step 7

In the “Delivery Information to Carrier” field, input Contract number or Purchase Order number 

(PO#), POC for warehouse and their phone number. 

Click “Save and Continue.” 
Module 7―Seavan Processing

7–80 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Step 8

Select first item (This is your first TCN)

Click “Complete Details.”
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–81

Break Bulk Shipments–Inputting IBS, Continued

Step 9

Input the following fields:

• TCN—If there is more than one piece for one TCN (from contract), TCN must be partial out 

with the suffix of XAX, XBX & so forth

• Equipment model number from contract 

• Commodity Code per the DTR—example calls for 885 = VEHICLES, MHE, ROAD 

CONSTRUCTION, REPAIR PARTS AND COMPONENTS 

• Type Cd—(See note below) 

• Handling Cd—(See note below) 

• Pcs—input piece count

• Length—Per vendor’s request 

• Weight—Per vendor’s request 

• Width—Per vendor’s request

• Cube—Tab through, it will auto populate after LWH is filled in

• Height—Per vendor’s request

• Remarks—Provide item description from contract

Click “Accessorial Services” if shipment calls for an accessorial charge, if not click “OutSize 

Info.” 

Note: Any field that has a magnifying glass, you may research the proper entry by leaving the 

field blank, and then clicking on the magnifying glass to the right of the field. 
Module 7―Seavan Processing

7–82 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Step 10 

Select the next shipment. 

Click “Complete Details.”

Step 11 

Change suffix on TCN. 

Click “Save to this Shipment Unit Only” because this is the last TCN of this shipment.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–83

Break Bulk Shipments–Inputting IBS, Continued

Step 12 

Click “Preview Break Bulk” and preview booking for accuracy prior to submitting. 

In the preview screen, the items to pay attention to are:

• TAC Code

• Requester DODAAC

• Shipper information

• Ultimate Consignee DODAAC 

On middle section of same page, the items to check for accuracy are:

• Shipper POC information 

• Consignee information 

• Break Bulk Reason: 

• Delivery Information To Carrier: Contract or PO#, POC information with phone number 

On the bottom of the same page, the items to check for accuracy are:

• Commodity Code, Type Code, Handling Code, & Package Code 

• Shipment Unit information 

• Out Size Dimensions Information 

• Accessorial Services

Write commodity code down on booking request form for later use (i.e. 885ZY). The commodity 

code used in IBS must be the commodity code used when transmitting TCMD in VSM. 

Click the back button and “Commit” shipment. Save to your Working Folder. 
Module 7―Seavan Processing

7–84 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Shipments–Inputting IBS, Continued

Step 13 

Email Vendor the PCFN number – Example: 

Your booking request for PO # XXXXX, has been submitted and is awaiting completion. The 

PCFN is XXXXXX. 

 

It is imperative that all future correspondence regarding this booking contain the PCFN in the 

subject line of your email. Failure to do so will result in a delay in a response to your inquiry. 

Upon acceptance of the booking, the shipping instructions will be forwarded. 

Your Name

Traffic Management Specialist

Vendor Shipment Module (VSM) 

DLA Distribution – J3-OS

1-800-456-5507 

Fax 717-770-2701 

delivery@dla.mil 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–85

Break Bulk Vendor Shipping Instructions

Steps for adding Break Bulk Vendor Shipping Instructions

Follow the steps below for adding Break Bulk Vendor Shipping instructions. 

Step Action

1 When booking is completed in IBS, print Shipping Instructions as previously covered.

Notice BREAKBULK is listed.

2 To receive shipping documents, select the completed SEAVAN shipment, and click 

“Inquiry.”

3 Click “Print” at the bottom to print your shipping instructions. This screen provides 

details of the confirmed booking.

Follow previous instructions to finish the Container process.

Step 1

When booking is completed in IBS, print Shipping Instructions as previously covered. 

Notice BREAKBULK is listed. 
Module 7―Seavan Processing

7–86 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Break Bulk Vendor Shipping Instructions, Continued

Step 2 

To receive shipping documents, select the completed SEAVAN shipment, and click “Inquiry.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–87

Break Bulk Vendor Shipping Instructions, Continued

Step 3 

Click “Print” at the bottom to print your shipping instructions. This screen provides details of the 

confirmed booking. 

Follow previous instructions to finish the Container process. 
Module 7―Seavan Processing

7–88 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

jAMS

Steps for using jAMS

Follow the steps below when using jAMS.

Step Action

1 Input VSM User Id and password.

2 If you input your VSM User ID and Password correctly, you should see ship from 

DODAAC address. 

If you do not see your address, start over and re-enter your VSM User ID and 

password. 

3 Select site to burn the tag from the drop down list.

4 Under “Cntrl Nbr” select the TCN that matches your TCMD.

Click “Go.”

5 No check marks should be present in Enter Operation or Enter Free-Text.

Select “OK.”

6 Scan barcode on RFID tag or manually input number from RFID tag.

Click “OK.”

7 A message will appear asking which text format you want, select Data Rich.

8 You should receive confirmation that your tag was written. If you do not receive a 

confirmation, but an error message, re-insert the batteries and re-scan the RFID tag 

number. 

Log off computer; do not just remove your Common Access Card (CAC) card. 

Proceed to complete the RF Tag paperwork: 

1. Write RFID TAG NUMBER on top center of TCMD.

2. Make copies of TCMD.

Containers require 4 copies (stapled) plus the original. – Staple original copy for 

folder.

9 Scan TCMD and save pdf to Working Folder.

Save the FEDEX label as a pdf to the Working Folder. 

Add the documents above from the Working Folder to the appropriate portfolio.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–89

jAMS, Continued

Step 1

Input VSM User Id and password.

Step 2

If you input your VSM User ID and Password correctly, you should see ship from DODAAC 

address. 

If you do not see your address, start over and re-enter your VSM User ID and password. 
Module 7―Seavan Processing

7–90 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

jAMS, Continued

Step 3

Select site to burn the tag from the drop down list. 

Step 4

Under “Cntrl Nbr” select the TCN that matches your TCMD 

Click “Go.” 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–91

jAMS, Continued

Step 5

No check marks should be present in Enter Operation or Enter Free-Text. 

Select “OK.” 

Step 6 

Scan barcode on RFID tag or manually input number from RFID tag. 

Click “OK.”

Step 7 

A message will appear asking which text format you want, select Data Rich.
Module 7―Seavan Processing

7–92 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

jAMS, Continued

Step 8

You should receive confirmation that your tag was written. If you do not receive a confirmation, 

but an error message, re-insert the batteries and re-scan the RFID tag number. 

Log off computer; do not just remove your CAC card. 

Proceed to complete the RF Tag paperwork: 

1. Write RFID TAG NUMBER on top center of TCMD.

2. Make copies of TCMD. Containers require 4 copies (stapled) plus the original. – Staple 

original copy for folder. 

Step 9

Scan TCMD and save pdf to Working Folder. 

Save the FEDEX label as a pdf to the Working Folder. 

Add the documents above from the Working Folder to the appropriate portfolio.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–93

Creating Vendor Package

Steps for creating a vendor package 

Follow the steps below for creating a vendor package. 

Step Action

1 Package slip envelope.

Annotate container number and RFID tag number on package slip envelope. 

Place two copies of TCMD into packing slip envelope.

2 Annotate container number, RFID tag number, and bolt seal number on outside of 

large plastic zip lock vendor package bag.

3 Place the following inside the large plastic zip lock vendor package bag:

• Vendor Package Instruction sheet 

• Copies of TCMDs

• Copies of military shipping labels 

• Package slip envelope

• RFID tag

• Bolt and seal set 

• Bolt and seal must come from the same box. 

• Do not mix seals and bolts from different boxes. They are not interchangeable. 

Container RFID Bolt and Seal RFID Tag

4 Wire and seal set (for Afghanistan only)

Container wire and seal set for Afghanistan shipments only
Module 7―Seavan Processing

7–94 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Creating Vendor Package, Continued

Steps for creating a vendor package, continued 

Follow the steps below for creating a vendor package. 

Step Action

5 Seal large plastic zip lock vendor package bag and put a rubber band around the bag. 

6 Place Vendor bag inside carrier shipping box.

7 Seal box.

8 Apply shipping label to shipping box. Save pdf to Working Folder.

Ensure all previous labels and barcodes are covered or removed from recycled 

shipping boxes.

9 Place box on cart for carrier pickup.

10 Close out folder.
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–95

List of Ultimate Consignee POCs

List of Ultimate “Consignees 

A list of ulitmate consignee POCs are listed below.

UY0318 - HRDC AND SD0417 - KABUL – NDN VIA RIGA 

NATA LOZNIKOVA – SUPREME LOGISTICS

PHONE – 37167267755 

CELL - +371-29145616 FAX: +371-67267706 

NATA.LOZNIKOVA@SUPREME-GROUP.NET

SD0417 – KABUL VIA PACKGLOC

PAUL SPELLACY – SUPREME LOGISTICS

PHONE – 930705139480 

PAUL.SPELLACY@SUPREME-GROUP.NET

UY0318 – HRDC VIA PAKGLOC

PAUL IMPLETON – SUPREME FOODSERVICE GMBH

PHONE – 930796459526 

PAUL.IMPPLETON@SUPREME-GROUP.NET

UY1013, UY1009 - BMMI

RAHIL SHAIKH – BMMI

PHONE – 97317739478 CELL – 97339401145 

RAHIL@BMMI.COM.BH

GILBERT VINCENT – BMMI

PHONE – 97317739478 CELL – 97317735030 

GVINCENT@BMMI.COM.BH

UY0310 – TWI (THEODOR WILLIE INTERTRADE) 

PAUL CURRAN – TWI

PHONE – 4969905068000 

PAUL.CURRAN@TWIPV.COM

UY0327, UY0328, UY0331 – ANHAM

TERRI VALLES – ANHAM

PHONE – 2099832454 

TERRI.VALLES@CPFD.COM

UY1010, SD0334 – SEVEN SEAS SHIPCHANDLERS

DEEPU EAPEN – SEVEN SEAS SHIPCHANDLERS (UNITED ARAB EMIRATES)

PHONE – 97148033270 CELL – 971505596584 

DEEPU.EAPEN@SEVENSEASGROUP.COM
Module 7―Seavan Processing

7–96 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

List of Ultimate Consignee POCs, Continued

List of Ultimate “Consignees 

A list of ulitmate consignee POCs are listed below.

PRAVEEN NR – SEVEN SEAS SHIPCHANDLERS (UNITED ARAB EMERATES)

PHONE – 97148033274 CELL – 971508081556 

PRAVEEN.N@SEVENSEASGROUP.COM

DLA DISTRIBUTION

DELIVERY@DLA.MIL

18004565507 

SEVEN SEAS SHIPCHANDLERS, LLC (DJIBOUTI, SD0334)

Ahmed Faraz

Ahmed.faraz@sevenseasgroup.com

(requested a phone number, will provide asap) 

BMMI (UY1009, UY1013) 

Rahil Shaikh

rahil@bmmi.com.bh

TEL: 973 1773 9478 

MOB: 973 3940 1145 

Gilbert Vincent

Gvincent@bmmi.com.bh

TEL: 973 1773 9478 

MOB: 973 1773 5030 

USFI FOODS (UY0803, SD0357) 

Jae Ho Seo

jhseo@usfifoods.com

(requested a phone number, will provide asap) 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–97

Water Commodity Codes

Code Description

099 Dunnage and lashing|DUNLSH|DUNNAGE AND LASHING GEAR 

(NONREVENUE)

100 Reefer cargo, chill (above32 Degrees)|BUTTER|BUTTER AND MARGARINE

101 Reefer cargo, chill (above32 Degrees)|BAKERY|BAKERY PRODUCTS

102 Reefer cargo, chill (above32 Degrees)|BEEFCL|BEEF, BOXED OR CARCASS

103 |Reefer cargo, chill (above32 Degrees)|CDYCHI|CANDY OR CONFECTIONARY

105| Reefer cargo, chill (above32 Degrees)|CHEESE|CHEESE

106 Reefer cargo, chill (above32 Degrees)|CONCHL|CONDIMENTS

107 Reefer cargo, chill (above32 Degrees)|EGGCHL|EGGS

108 Reefer cargo, chill (above32 Degrees)|DAIRY|DAIRY PRODUCTS

109 Reefer cargo, chill (above32 Degrees)|POUCHL|POULTRY AND PARTS, CHILL

10X Reefer cargo, chill (above32 Degrees)|N/A|CHILL, CONSOLIDATED

110 Reefer cargo, chill (above32 Degrees)|FISHCHL|FISH

111 Reefer cargo, chill (above32 Degrees)|PORCHL|PORK AND PARTS, CHILL

115 Reefer cargo, chill (above32 Degrees)|FRUCHL|FRUIT

116 Reefer cargo, chill (above32 Degrees)|BEERCH|BEER/SUBSISTENCE

117 Reefer cargo, chill (above32 Degrees)|JUICES|JUICES

118 Reefer cargo, chill (above32 Degrees)|LARCHL|LARD AND SHORTENING

11X Reefer cargo, chill (above32 Degrees)|DUALTP|CHILL, CONSOLIDATED

120 Reefer cargo, chill (above32 Degrees)|MLKCHL|MILK

121 Reefer cargo, chill (above32 Degrees)|CNDYCH|CANDY/SUBSISTENCE

125 Reefer cargo, chill (above32 Degrees)|VEGCHL|VEGETABLES

126 Reefer cargo, chill (above32 Degrees)|LETCHL|LETTUCE

129 Reefer cargo, chill (above32 Degrees)|YSTCHL|YEAST

131 Reefer cargo, chill (above32 Degrees)|BAT400|BATTERIES, TEMPERATURE 

CONTROLLED 0 TO 40 DEGREES

141 Reefer cargo, chill (above32 Degrees)|MS3542|MEDICAL SUPPLIES, 

TEMPERATURE CONTROLLED 35 TO 41 DEGREES

142 Reefer cargo, chill (above32 Degrees)|MS3545|MEDICAL SUPPLIES, 

TEMPERATURE CONTROLLED 35 TO 45 DEGREES

143 Reefer cargo, chill (above32 Degrees)|MS5070|MEDICAL SUPPLIES, 

TEMPERATURE CONTROLLED 35 TO 70 DEGREES

144 Reefer cargo, chill (above32 Degrees)|MS5080|MEDICAL SUPPLIES, 

TEMPERATURE CONTROLLED 50 TO 80 DEGREES

150 Reefer cargo, freeze (below 32 Degrees)|BKYFRZ|BAKERY PRODUCTS

151 Reefer cargo, freeze (below 32 Degrees)|BUTFRZ|BUTTER AND MARGARINE

152 Reefer cargo, freeze (below 32 Degrees)|BEEFFZ|BEEF, BOXED OR CARCASS

153 Reefer cargo, freeze (below 32 Degrees)|DESFRZ|DESSERT TOPPING

155 Reefer cargo, freeze (below 32 Degrees)|FSHFRZ|FISH

160 Reefer cargo, freeze (below 32 Degrees)|FRUFRZ|FRUITS

165 Reefer cargo, freeze (below 32 Degrees)|ICECRM|ICE CREAM

170 Reefer cargo, freeze (below 32 Degrees)|JUCFRZ|JUICE CONCENTRATES

175 Reefer cargo, freeze (below 32 Degrees)|MLSFRZ|MEALS, PREPARED
Module 7―Seavan Processing

7–98 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

176 Reefer cargo, freeze (below 32 Degrees)|MLSRMB|MEALS, PREPARED, RED 

MEAT BASE

177 Reefer cargo, freeze (below 32 Degrees)|MLSPKB|MEALS, PREPARED, PORK 

BASE

178 Reefer cargo, freeze (below 32 Degrees)|MLSPOB|MEALS, PREPARED, POULTRY 

BASE

179 Reefer cargo, freeze (below 32 Degrees)|MLSSFB|MEALS, PREPARED, SEAFOOD 

BASE

180 Reefer cargo, freeze (below 32 Degrees)|MTFFRZ|MEATS, RED (FRESH)

181 Reefer cargo, freeze (below 32 Degrees)|MTSCKD|MEATS, RED (COOKED)

182 |Reefer cargo, freeze (below 32 Degrees)|PORKFZ|PORK (FRESH)

183 |Reefer cargo, freeze (below 32 Degrees)|PORKCK|PORK (COOKED)

184 |Reefer cargo, freeze (below 32 Degrees)|MTSCUT|MEATS, COLDCUTS

185 |Reefer cargo, freeze (below 32 Degrees)|POLCKD|POULTRY AND PARTS 

(COOKED)

186 |Reefer cargo, freeze (below 32 Degrees)|POLFRZ|POULTRY AND PARTS (FRESH)

187 Reefer cargo, freeze (below 32 Degrees)|SHFFRZ|SHELLFISH

188 Reefer cargo, freeze (below 32 Degrees)|MLKFRZ|MILK

189 |Reefer cargo, freeze (below 32 Degrees)|VEGFRZ|VEGETABLE

19X Reefer cargo, freeze (below 32 Degrees)|N/A|FREEZE, CONSOLIDATED

210 |Bulk cargo, unpackaged, dry or liquid, except POL|ASPHLT|ASPHALT

220 |Bulk cargo, unpackaged, dry or liquid, except POL|CEMENT|CEMENT

230 |Bulk cargo, unpackaged, dry or liquid, except POL|COAL|COAL, OTHER THAN 

ANTHRACITE OR BITUMINOUS

231 |Bulk cargo, unpackaged, dry or liquid, except POL|COKE|COKE (COAL 

PRODUCT), OTHER THAN ANTHRACITE OR BITUMINOUS

232 |Bulk cargo, unpackaged, dry or liquid, except POL|COALA|COAL, ANTHRACITE

233 Bulk cargo, unpackaged, dry or liquid, except POL|COALB|COAL, BITUMINOUS

240 Bulk cargo, unpackaged, dry or liquid, except POL|FERTLZ|FERTILIZER

241 Bulk cargo, unpackaged, dry or liquid, except POL|DEICER|DE-ICER, GRANULAR 

ICE MELTING PELLETS, GENERAL CARGO

245 Bulk cargo, unpackaged, dry or liquid, except POL|WATMAT|WATER 

ABSORPTION MATERIALS, FILL DIRT

250 Bulk cargo, unpackaged, dry or liquid, except POL|GRNHVY|GRAIN, HEAVY

260 Bulk cargo, unpackaged, dry or liquid, except POL|GRNLT|GRAIN, LIGHT

270 Bulk cargo, unpackaged, dry or liquid, except POL|OILSED|OIL, EDIBLE

280 Bulk cargo, unpackaged, dry or liquid, except POL|ORE|ORE

300 Privately owned vehicles (POVS)|YRMAKE|AUTOMOBILES, SPACE AVAILABLE 

(NOTE 1 and 2)

310 Privately owned vehicles (POVS)|YRMAKE|MOTORCYCLES, SPACE 

AVAILABLE (NOTE 1 and 2)

320 Privately owned vehicles (POVS)|YRMAKE|AUTOMOBILES, SPACE REQUIRED 

(NOTE 2)
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–99

Water Commodity Codes, Continued

Code Description

330 Privately owned vehicles (POVS)|YRMAKE|VANS AND PICKUPS, SPACE 

AVAILABLE (NOTE 1 and 2)

340 Privately owned vehicles (POVS)|YRMAKE|MOTORCYCLES, SPACE REQUIRED 

(NOTE 2)

350 Privately owned vehicles (POVS)|YRMAKE|VANS AND PICKUPS, SPACE 

REQUIRED (NOTE 2)

351 Privately owned vehicles (POVS)|YRMAKE|HOUSETRAILERS, SPACE 

REQUIRED (NOTE 2)

352 Privately owned vehicles (POVS)|YRMAKE|RECREATIONAL VEHICLES, SPACE 

REQUIRED (NOTE 2)

360 Baggage|BGHDAC|BAGGAGE, HOLD, ACCOMPANIED

370 Baggage|BGHDUN|BAGGAGE, HOLD, UNACCOMPANIED

380 Baggage|BGPRI|BAGGAGE, PRI-BAG

390 HHGs|HHGGOV|HHG, GOVERNMENT CONTAINER METHOD

391 |HHGs|HHGOTH|HHG, OTHER THAN LISTED IN THIS SERIES

392| HHGs|HHGTB2|HHG, TGBL, MODE 2

395 |HHGs|HHGTB5|HHG, TGBL, MODE 5

396 |HHGs|HHGSTK|HHG, TGBL, ENTERING THE DTS DURING A STRIKE PERIOD

400| Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|FUZDET|DETONATING FUZES (ICC CLASS C), 

MECHANCIAL TIME FUZES, AND LIKE ITEMS (I)

401 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|BLKEXP|BULK PROPELLANTS SUCH AS BALLISITE, 

CORDITE, FHN, NH AND NC POWDER "MADEUP BAG CHARGES" IN 

OUTSIDE SHIPPING CONTAINER (II-A)

402 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|SKLPOW|FIXED AMMUNITION WITHOUT EXPLOSIVE 

PROJECTILES AND LIKE ITEMS (II-B)

403 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|FIREWK|PYROTECHNIC (FIREWORKS) (II-C)

404 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLWP|CHEMICAL AMMUNITION OTHER THAN LISTED 

BELOW (II-D)

405 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLHC|CHEMICAL AMMUNITION (HC FILLED), SOLID 

(II-E)

406 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLFS|CHEMICAL AMMUNITION (FS OR FM FILLED), 

SMOKE, LIQUID (II-F)

407 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLGEL|CHEMICAL AMMUNITION (IM, NP OR PT 

FILLED), INCENDIARY COMPOSITION (OIL GEL) (II-G)

408 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLWAC|CHEMICAL AMMUNITION (WATER 

ACTIVATED) (II-H)
Module 7―Seavan Processing

7–100 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

409 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLTH|CHEMICAL AMMUNITION (TH FILLED), 

INCENDIARY COMPOSITION (SOLID) (II-J)

40X Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|N/A|CONSOLIDATION OF AMMUNITION AND 

EXPLOSIVE ITEMS IN SEAVANS OR MILVANS (USED ONLY IN DI TEX 

ENTRIES)

411 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|FUXPD|FUZES, PD WITHOUT BOOSTER; AT MINE FUZES 

(NONCHEMICAL) WITHOUT BOOSTER FUZES, BOMB TAIL WITHOUT 

BOOSTER, FUZES, TRACER; PRIMER; PRIMER DETONATORS; ETC. (III)

412 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|FXAMEX|FIXED AND SEMI-FIXED AMMUNITION WITH 

EXPLOSIVE LOADED PROJECTILE (IV)

414 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|SHLEXD|SEPARATE LOADING PROJECTILES FILLED 

WITH EXPLOSIVES "D" (V)

415 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|BDFUZ|BD FUZES; PD FUZES WITH BOOSER; BOMB 

FUZES WITH BOOSTER; ROCKET FUZES WITH BOOSTER; LIKE ITEMS (VI)

416 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|SHLHE|SEPARATE LOADING PROJECTILES (FILLED 

WITH HE), OTHER THAN EXPLOSIVE "D" (VII)

417 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CAPFUZ|BLASTING CAPS, DETONATORS, AT MINE 

FUZES (CHEMICAL), ETC. (VIII)

420 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|EXPBLK|EXPLOSIVES, IN BULK, SUCH AS BLACK 

POWDER, PROPELLANT EXPLOSIVES FOR SMALL ARMS, ETC (IX)

421| Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|HIEXPL|HIGH EXPLOSIVES, SUCH AS DYNAMITE, TNT, 

DEMOLITION BLOCKS (IX-B)

422 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|PREXBK|INITIATING AND PRIMING EXPLOSIVES (IN 

BULK) (IX-C)

423 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|EXBOMB|EXPLOSIVE BOMBS, MINES, TORPEDOES, ETC. 

(X-A)

425 |Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|EXBMFZ|EXPLOSIVE BOMBS, MINES, TORPEDOES, ETC., 

PACKED WITH FUZE IN INTEGRAL PACKAGE (X-B)
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–101

Water Commodity Codes, Continued

Code Description

427 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|MSLSHE|GUIDED MISSILES WITH SOLID PROPELLANT 

MOTORS, PACKED WITH OR WITHOUT WARHEAD (X-C)

428 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|MSLLHE|GUIDED MISSILES WITH LIQUID PROPELLANT 

MOTORS, PACKED WITH HE WARHEAD (X-D)

429 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|RKTENG|ROCKET ENGINE, LIQUID (X-E)

430|Ammunition, explosives, and other hazardous items; except small arms 

ammunition and radioactive waste|CMLXXX|CHEMICAL AMMUNITION, LETHAL 

(XI-A)

431 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|CMLNON|CHEMICAL AMMUNITION, NONLETHAL (XI-B)

432 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|FULMSL|FUELS, IN CONTAINERS, FOR GUIDED 

MISSILES AND ROCKETS (XI-C)

433 Ammunition, explosives, and other hazardous items; except small arms ammunition 

and radioactive waste|OXMSL|OXIDIZERS, IN CONTAINERS, FOR GUIDED 

MISSILES AND ROCKETS (XI-D)

434| Oxidizing Material|OXIDZR|OXIDIZER,HYDRATED

435 Oxidizing Material|OXIDZR|OXIDIZER,DRY

450 Acids|ACIDLC|ACIDS, LIQUID, CORROSIVE

451 Radioactive devices, materiel, and waste|RDARTC|RADIOACTIVE MATERIAL, 

EXCEPTED PACKAGE-ARTICLES MANUFACTURED FROM NATURAL 

URANIUM OR DEPLETED URANIUM OR NATURAL THORIUM

452 Radioactive devices, materiel, and waste|RDEMPT|RADIOACTIVE MATERIAL, 

EXCEPTED PACKAGE-EMPTY PACKAGING

453 Radioactive devices, materiel, and waste|RDINST|RADIOACTIVE MATERIAL, 

EXCEPTED PACKAGE-INSTRUMENTS OR ARTICLES. RADIOACTIVE 

MATERIAL, EXCEPTED PACKAGE-LIMITED QUANTITY OF MATERIAL

454 Radioactive devices, materiel, and waste|RDLSA1|RADIOACTIVE MATERIAL, 

LOW SPECIFIC ACTIVITY (LSA-I) NON FISSILE OR FISSILE-EXCEPTED

455| Radioactive devices, materiel, and waste|RDLSA2|RADIOACTIVE MATERIAL, 

LOW SPECIFIC ACTIVITY (LSA-II) NON FISSILE OR FISSILE-EXCEPTED

456 Radioactive devices, materiel, and waste|RDLSA3|RADIOACTIVE MATERIAL, 

LOW SPECIFIC ACTIVITY (LSA-III) NON FISSILE OR FISSILE-EXCEPTED

457| Radioactive devices, materiel, and waste|RDSCO1|RADIOACTIVE MATERIAL, 

SURFACE CONTAMINATED OBJECTS (SCO-1 OR SCO-II) NON-FISSILE OR 

FISSILE-EXCEPTED
Module 7―Seavan Processing

7–102 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

458 Radioactive devices, materiel, and waste|RDNONF|RADIOACTIVE MATERIAL, 

TRANSPORTED UNDER SPECIAL ARRANGEMENT, NON-FISSILE OR FISSILE 

EXCEPTED

459| Radioactive devices, materiel, and waste|RDTRAN|RADIOACTIVE MATERIAL, 

TRANSPORTED UNDER SPECIAL ARRANGEMENT, FISSILE

460 Radioactive devices, materiel, and waste|RADNON|RADIOACTIVE MATERIAL, 

TYPE A PACKAGE,FISSILE NON-SPECIAL FORM

461 Radioactive devices, materiel, and waste|RDPACK|RADIOACTIVE MATERIAL, 

TYPE A PACKAGE, NON-SPECIAL FORM, NON-FISSILE OR FISSILE 

EXCEPTED

462 Radioactive devices, materiel, and waste|RDSPEC|RADIOACTIVE MATERIAL, 

TYPE A PACKAGE, SPECIAL FORM, NON-FISSILE OR FISSILE EXCEPTED

463 Radioactive devices, materiel, and waste|RDFISL|RADIOACTIVE MATERIAL, 

TYPE A PACKAGE, SPECIAL FORM, FISSILE

464 Radioactive devices, materiel, and waste|RDBMPK|RADIOACTIVE MATERIAL, 

TYPE B(M) PACKAGE, FISSILE

465 Radioactive devices, materiel, and waste|RDMNON|RADIOACTIVE MATERIAL, 

TYPE B(M) PACKAGE, NON-FISSILE OR FISSILE-EXCEPTED

466 Radioactive devices, materiel, and waste|RDPKFS|RADIOACTIVE MATERIAL, 

TYPE B(U) PACKAGE, FISSILE

467 Radioactive devices, materiel, and waste|RDFSLE|RADIOACTIVE MATERIAL, 

TYPE B(U) PACKAGE, NON-FISSILE OR FISSILE-EXCEPTED

468 Radioactive devices, materiel, and waste|RDEXCP|RADIOACTIVE MATERIAL, 

URANIUM HEXAFLUORIDE NON-FISSILE OR FISSILE-EXCEPTED

469 Radioactive devices, materiel, and waste|RDURHX|RADIOACTIVE MATERIAL, 

URANIUM HEXAFLUORIDE, FISSILE

490 Radioactive devices, materiel, and waste|WSTRAC|WASTE, RADIOACTIVE, IN 

METAL DRUMS

491 Radioactive devices, materiel, and waste|RDNOS|RADIOACTIVE DEVICE

492 |Radioactive devices, materiel, and waste|RMFNOS|RADIOACTIVE MATERIEL

493 Radioactive devices, materiel, and waste|RMLSAN|RADIOACTIVE MATERIEL, 

LOW SPECIFIC ACTIVITY (LSA)

494 Radioactive devices, materiel, and waste|RMNOS|RADIOACTIVE MATERIEL

495 Radioactive devices, materiel, and waste|RMLQN|RADIOACTIVE MATERIEL, 

LIMITED QUANTITY

496| Radioactive devices, materiel, and waste|RMSFN|RADIOACTIVE MATERIEL, 

SPECIAL FORM

501 Subsistence (other than chill or freeze)|BKGDS|BAKERY GOODS

502 Subsistence (other than chill or freeze)|BNSBAG|BEANS, DRIED, IN BAGS

503 Subsistence (other than chill or freeze)|BEER|BEER

| 
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–103

Water Commodity Codes, Continued

Code Description

504 Subsistence (other than chill or freeze)|BEVGLS|BEVERAGES, NONALCOHOLIC, IN 

GLASS

505 Subsistence (other than chill or freeze)|BEVTNS|BEVERAGES, NONALCOHOLIC, IN TINS

506 Subsistence (other than chill or freeze)|BEVOTH|BEVERAGES, NONALCOHOLIC, IN 

OTHER THAN GLASS OR TIN

507 Subsistence (other than chill or freeze)|BSCUTS|BISCUITS

508 Subsistence (other than chill or freeze)|CANDY|CANDY AND CONFECTIONERY

509 Subsistence (other than chill or freeze)|CANNOS|CANNED GOODS

50A Subsistence (other than chill or freeze)|ANMLFD|ANIMAL FOOD

50B Subsistence (other than chill or freeze)|BOTWAT|BOTTLED WATER

50C Subsistence (other than chill or freeze)|WATBLD|WATER BLADDERS

50X Subsistence (other than chill or freeze)|SUBCON|SUBISTENCE, CONSOLIDATED

510| Subsistence (other than chill or freeze)|CERLDY|CEREALS, READY TO EAT

511 Subsistence (other than chill or freeze)|CERLCK|CEREALS REQUIRING COOKING

512 Subsistence (other than chill or freeze)|COFFEE|COFFEE, ROASTED

513 Subsistence (other than chill or freeze)|CONMTS|CONDIMENTS, SNACKS & RELATED 

PRODUCTS

514 Subsistence (other than chill or freeze)|CRAKER|CRACKERS

515 Subsistence (other than chill or freeze)|FLRPKG|FLOUR, PREPARED, IN 

PACKAGES

516 Subsistence (other than chill or freeze)|FLRBAG|FLOUR, WHEAT, IN BAGS OR 

BALES

517 Subsistence (other than chill or freeze)|GUMCHE|GUM, CHEWING

518 Subsistence (other than chill or freeze)|LIQUOR|LIQUOR

519 Subsistence (other than chill or freeze)|EVPMLK|MILK, EVAPORATED OR 

CONDENSED, IN TINS OR CANS

51A Subsistence (other than chill or freeze)|MLCMBT|MEALS, COMBAT

51B Subsistence (other than chill or freeze)|MRE|MEAL, READY-TO-EAT (MRE)

51D Subsistence (other than chill or freeze)|DESPRP|DESSERT PREPARATIONS

51E Subsistence (other than chill or freeze)|FPXFLT|FOOD PACKETS, IN FLIGHT

51F Subsistence (other than chill or freeze)|OILFAT|FOOD OILS AND FAT

51G Subsistence (other than chill or freeze)|JAMJEL|JAMS, JELLIES, PRESERVES

51H Subsistence (other than chill or freeze)|MTSGLS|MEATS, IN GLASS

51J Subsistence (other than chill or freeze)|SUNTI|SUNDRY PACK, TYPE I

51K Subsistence (other than chill or freeze)|SUNTII|SUNDRY PACK, TYPE II

51N Subsistence (other than chill or freeze)|FPKPAT|FOOD PACKETS, LONG RANGE 

PATROL

51P Subsistence (other than chill or freeze)|JUCGLS|JUICE, IN GLASS

51Q Subsistence (other than chill or freeze)|JUCCON|JUICE, IN CONTAINERS, OTHER 

THAN GLASS
Module 7―Seavan Processing

7–104 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

51R Subsistence (other than chill or freeze)|MLKPWD|MILK OR CREAM, POWDERED

51S Subsistence (other than chill or freeze)|CHEPDS|CHEESE AND CHEESE 

PRODUCTS, DRIED OR DEHYDRATED

51T Subsistence (other than chill or freeze)|FRUDRY|FRUITS, DRIED OR 

DEHYDRATED

51U Subsistence (other than chill or freeze)|WHFLPD|WHEAT AND FLOUR PRODUCTS 

(MACARONI, SPAGHETTI, ETC.)

51V Subsistence (other than chill or freeze)|FPKSUR|FOOD PACKETS, SURVIVAL

51W Subsistence (other than chill or freeze)|FRUGLS|FRUIT, IN GLASS

520 Subsistence (other than chill or freeze)|PINAPL|PINEAPPLE, CANNED

521 Subsistence (other than chill or freeze)|RICE|RICE

522 Subsistence (other than chill or freeze)|SALT|SALT, COMMON

523 Subsistence (other than chill or freeze)|SUGAR|SUGAR, REFINED

524 Subsistence (other than chill or freeze)|CANVEG|CANNED VEGETABLES

525 Subsistence (other than chill or freeze)|CANFRT|CANNED FRUIT

526 Subsistence (other than chill or freeze)|CANMTS|CANNED MEATS, OTHER THAN 

CHILL OR FREEZE

527 Subsistence (other than chill or freeze)|CANJUC|CANNED JUICE, OTHER THAN 

CHILL OR FREEZE

528 Subsistence (other than chill or freeze)|CANSUP|CANNED SOUPS, OTHER THAN 

CHILL OR FREEZE

529 Subsistence (other than chill or freeze)|FISHPD|FISH AND FISH PRODUCTS, ALL 

TYPES, OTHER THAN CHILL OR FREEZE

52C Subsistence (other than chill or freeze)|VEGPKG|VEGETABLES, IN GLASS

52D Subsistence (other than chill or freeze)|SYUPDS|SYRUP PRODUCTS INCLUDING 

HONEY, MOLASSES

52E Subsistence (other than chill or freeze)|VEGDRY|VEGETABLES, DRIED OR 

DEHYDRATED

530 Drugs and sundries (not requiring temperature control)|ALCOHL|ALCOHOL, GRAIN 

OR WOOD, NOT FOR HUMAN CONSUMPTION

531 Drugs and sundries (not requiring temperature control)|DNTNOS|DENTAL GOODS

532| Drugs and sundries (not requiring temperature control)|DRUGS|DRUGS AND 

MEDICINES EXCLUDING PENICILLIN, SULPHA, SERUMS, VACCINES, AND 

VITAMINS

533 Drugs and sundries (not requiring temperature control)|ETHER|ETHER OR 

CHLOROFORM

534 Drugs and sundries (not requiring temperature control)|MEDNOS|MEDICAL 

SUPPLIES

535 Drugs and sundries (not requiring temperature control)|SANPDS|SANITARY PADS, 

AND ACCESSORIES

536 Drugs and sundries (not requiring temperature control)|PAPTLT|PAPER, TOILET

537 Drugs and sundries (not requiring temperature control)|PENCLN|PENICILLIN

539 |Drugs and sundries (not requiring temperature control)|RAZBLD|RAZOR BLADES 

AND SHARPENERS
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–105

Water Commodity Codes, Continued

Code Description

540 Drugs and sundries (not requiring temperature control)|SERUMS|SERUMS AND 

VACCINES

541 Drugs and sundries (not requiring temperature control)|SODCLO|SODIUM 

CHLORATE

542 Drugs and sundries (not requiring temperature control)|SODPRX|SODIUM 

PEROXIDE

543 Drugs and sundries (not requiring temperature control)|TLTNOS|TOILET 

PREPARATIONS

544 Drugs and sundries (not requiring temperature control)|VTAMNS|VITAMINS

552 Lumber and logs (less than 35 feet)|LOGTRT|LOGS, POLES AND PILINGS, 

TREATED (SEE 832)

553 Lumber and logs (less than 35 feet)|LOGUTR|LOGS, POLES AND PILINGS, 

UNTREATED (SEE 835)

556 Lumber and logs (less than 35 feet)|LMTRTH|LUMBER, TREATED, HARDWOOD 

(SEE 841)

557 Lumber and logs (less than 35 feet)|LMTRTS|LUMBER, TREATED, SOFTWOOD 

(SEE 844)

558 Lumber and logs (less than 35 feet)|LMUNTH|LUMBER, UNTREATED, 

HARDWOOD (SEE 847)

559| Lumber and logs (less than 35 feet)|LMUNTS|LUMBER, UNTREATED, 

SOFTWOOD (SEE 850)

560 Lumber and logs (less than 35 feet)|PLYWD|PLYWOOD

561 Lumber and logs (less than 35 feet)|WALBRD|WALLBOARD

570 Metal products (less than 35 feet)|DRMMTY|BARRELS AND METAL DRUMS, 10-

14 FT, EMPTY, OTHER THAN POL CONTAINERS

571 Metal products (less than 35 feet)|IRNSHT|IRON SHEET

572 Metal products (less than 35 feet)|IRNBAR|IRON OR STEEL BARS (SEE 882)

573| Metal products (less than 35 feet)|BLTSNT|BOLTS OR NUTS (IRON OR STEEL)

574 Metal products (less than 35 feet)|IRNNOS|IRON OR STEEL, STRUCTURAL (SEE 

825)

575 Metal products (less than 35 feet)|NAILS|NAILS, IRON OR STEEL

576 Metal products (less than 35 feet)|METNOS|METAL AND METAL PRODUCTS

578 Metal products (less than 35 feet)|TRACSP|TRACTOR TREADS OR STREET 

PLATES

579 Metal products (less than 35 feet)|STLSPR|STEEL SPRINGS

580 Vehicle parts|ANTIFZ|ANTIFREEZE

581 Vehicle parts|AUTOPT|AUTOMOBILE PARTS, NEW

582 Vehicle parts|BATTRY|BATTERIES AND PARTS (SEE 131)

583 Vehicle parts|SPKPLG|SPARK PLUGS

584 Vehicle parts|TIRES|TIRES AND TUBES, PNEUMATIC, OTHER THAN 

AIRCRAFT

585 Vehicle parts|AUTOAC|VEHICLE AND AUTO SUPPLIES
Module 7―Seavan Processing

7–106 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

586 Vehicle parts|VEHPTS|VEHICLE PARTS, OTHER THAN AUTOMOBILE

590 Machinery and parts (less than 35 feet)|GENATR|GENERATORS AND PARTS

593 Machinery and parts (less than 35 feet)|MOTORS|MOTORS AND PARTS

594 Machinery and parts (less than 35 feet)|PUMPS|PUMPS AND PARTS

595 Machinery and parts (less than 35 feet)|TRANSF|TRANSFORMER

596 Machinery and parts (less than 35 feet)|GASKET|GASKETS

597 Machinery and parts (less than 35 feet)|CLSHBU|CLAMSHELL BUCKETS

598 Machinery and parts (less than 35 feet)|DOZBLD|BULLDOZER BLADE

599 Machinery and parts (less than 35 feet)|BOOMS|BOOMS (SEE 811)

5BB Subsistence (other than chill or freeze)|BRATSB|B RATIONS, BREAKFAST, 

UNITIZED

5BD Subsistence (other than chill or freeze)|BRATSD|B RATIONS, DINNER UNITIZED

5BH Subsistence (other than chill or freeze)|BRATSH|B RATIONS, HOSPITAL

5GP| Subsistence (other than chill or freeze)|GIFPKS|GIFT PACKS

5MA Subsistence (other than chill or freeze)|MILKWH|MILK, WHITE, LIQUID

5MB Subsistence (other than chill or freeze)|MILKCH|MILK, CHOCOLATE, LIQUID

5MC Subsistence (other than chill or freeze)|MOREC|MEAL, ORDERED READY-TOEAT, CANDY

5ME Subsistence (other than chill or freeze)|MOREME|MEAL, ORDERED READY-TOEAT, MAIN ENTREE

5MF Subsistence (other than chill or freeze)|MOREF|MEAL, ORDERED READY-TOEAT, FRUIT

5MP Subsistence (other than chill or freeze)|MOREP|MEAL, ORDERED READY-TOEAT, PUDDING

5MS Subsistence (other than chill or freeze)|MORES|MEAL, ORDERED READY-TOEAT, SOUP

5MU Subsistence (other than chill or freeze)|MOREU|MEAL, ORDERED READY-TOEAT, UNITIZED

5PB Subsistence (other than chill or freeze)|POUBRD|POUCH BREAD

5PD Subsistence (other than chill or freeze)|POWDNK|POWDERED DRINKS

5PU Subsistence (other than chill or freeze)|PLAUTN|PLASTIC UTENSILS (DINING 

PACKS)

5TB Subsistence (other than chill or freeze)|TRATSB|T RATIONS, BREAKFAST

5TD Subsistence (other than chill or freeze)|TRATSD|T RATIONS, DINNER

600 POL items, other than bulk|GASKET|GASOLINE OR JET FUEL

601

|POL items, other than bulk|KERSN|KEROSENE, OTHER THAN JET FUEL

602 POL items, other than bulk|DISFOL|DISTILLATE FUEL OIL, INCLUDING DIESEL 

FUEL

603 POL items, other than bulk|OIL|PETROLEUM, LUBRICATING OR SIMILAR OILS

604

POL items, other than bulk|LUBGRS|PETROLEUM, LUBRICATING GREASE

605 POL items, other than bulk|ASPHPT|ASPHALT PITCHES OR TARS
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–107

Water Commodity Codes, Continued

Code Description

606 POL items, other than bulk|ASPHBM|ASPHALT PAVING BLOCKS OR MIXTURES

607 POL items, other than bulk|POLDRM|EMPTY POL DRUMS INCLUDING 

GASOLINE

608 POL items, other than bulk|PLLNOS|PETROLEUM PRODUCTS OR DERIVATIVES 

WITH FLASHPOINT OF 80 DEGREES OR LOWER

609 POL items, other than bulk|PLHNOS|PETROLEUM PRODUCTS OR DERIVATIVES 

WITH FLASHPOINT HIGHER THAN 80 DEGREES

60A POL items, other than bulk|FICEIH|FUEL SYSTEM ICING INHIBITOR

60B POL items, other than bulk|FUELBD|FUEL BLADDERS

610 Mail|MAILFC|MAIL, FIRST CLASS, OTHER THAN PARCEL POST

611 Mail|MAILOT|MAIL, OTHER THAN FIRST CLASS OR PARCEL POST

612 Mail|MAILSK|MAIL, SACKS (EMPTY), LOCKS, AND RELATED POSTAL 

EQUIPMENT

613 Mail|PPOSAC|PARCEL POST, SACKED

614 Mail|PPOUNS|PARCEL POST, UNSACKED

619 Acids|ACIDCO|ACIDS, LIQUIDS, and CORROSIVES/Non-hazardous

620 Paints and varnishes|PAINT|PAINT, IN INDIVIDUAL CONTAINERS LESS THAN 

10 CUBIC FT

621 Paints and varnishes|PNTOTH|PAINT

622 Paints and varnishes|SHELAC|SHELLAC

623 Paints and varnishes|VARNSH|VARNISH

630 Chemicals|INSECT|INSECTICIDES, FUMIGANTS

631 Chemicals|INTNOS|INSECTICIDES

632 Chemicals|WSTLIQ|WASTE MATERIEL, LIQUID

633 Chemicals|WSTOTH|WASTE MATERIEL, OTHER THAN LIQUID

634 Chemicals|CYLCMP|CYLINDERS, COMPRESSED GAS, FILLED OR EMPTY

635 Chemicals|CHEMCL|CHEMICALS, OTHER THAN DRUGS OR SUNDRIES

639 Chemicals|HERBSD|HERBICIDES

642 Boats and boxed vehicles (less than 35 feet)|BOATS|BOATS (SEE 810)

643 Boats and boxed vehicles (less than 35 feet)|VEHBXD|VEHICLES, BOXED

650 Instruments and apparatus|INDENT|INSTRUMENTS, DENTAL

651 Instruments and apparatus|INSURG|INSTRUMENTS, MEDICAL AND SURGICAL

652 Instruments and apparatus|INSCI|INSTRUMENTS, SCIENTIFIC

653 Instruments and apparatus|INNOS|MUSICAL INSTRUMENTS

654 Instruments and apparatus|TBXRAY|TUBES, X-RAY

655 Instruments and apparatus|ULTVIL|ULTRAVIOLET RAY APPARATUS AND 

EQUIPMENT

656 Instruments and apparatus|XRAYEQ|X-RAY APPARATUS AND EQUIPMENT

657 Instruments and apparatus|INSMET|INSTRUMENTS, ELECTRIC METER

658 Instruments and apparatus|ELEQUP|ELECTRICAL APPLICANCES, SMALL

659 Instruments and apparatus|ELEAPL|ELECTRICAL APPLIANCES, LARGE
Module 7―Seavan Processing

7–108 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

660 Construction materiel|CEMCON|CEMENT, CONSTRUCTION

661 Construction materiel|ALUMAT|ALUMINUM MATTING

662 Construction materiel|STIMAT|STEEL MATTING

663 Construction materiel|CMPDIN|COMPOUND, INSULATING

664 Construction materiel|BARBWR|BARBED WIRE

665 Construction materiel|LIMAK|LIME

670 Aircraft parts|ACFTTK|AIRCRAFT TANKS, WING AND BELLY

671 Aircraft parts|AFTPTS|AIRCRAFT PARTS, TO INCLUDE TEST/TOOL SETS AND 

EQUIPMENT (OTHER THAN ARMAMNET SYSTEMS)

672 Aircraft parts|AENGFC|AIRCRAFT ENGINE, PACKED IN FULL CAN

673 Aircraft parts|AENGHC|AIRCRAFT ENGINE, PACKED IN HALF CAN

674 Aircraft parts|AENGDM|AIRCRAFT ENGINE, DOLLY MOUNTED

675 Aircraft parts|AENGBX|AIRCRAFT ENGINE, BOXED

676 Aircraft parts|TOWBAR|TOWBAR, AIRCRAFT

677 Aircraft parts|AGSEQP|AVIATION GROUND SUPPORT EQUIPMENT

680 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|AMMOSA|AMMUNITION FOR SMALL ARMS

681 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|WEAPON|WEAPONS, SMALL ARMS UP TO AND 

INCLUDING 50 CALIBER

682 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|WEAPRT|WEAPONS PARTS, SMALL ARMS

683 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|LAUNCH|LAUNCHER, ROCKET/GRENADE, OTHER 

THAN SELF-PROPELLED

684 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|MRIFLE|MORTAR/RECOILLESS RIFLE, OTHER 

THAN SELF-PROPELLED

685 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|WEPNOS|WEAPON PARTS, OTHER THAN SMALL 

ARMS

686 Small arms, small arms ammunition, and inert component parts of 

explosives/hazardous items|INERT|INERT COMPONENT PARTS OF 

EXPLOSIVES/HAZARDOUS ITEMS

690 Empty containers|CNXMTY|GOVERNMENT OWNED CONTAINER EMPTY

691 Empty containers|CONMTY|CONTAINERS, OTHER THAN SEAVAN, MILVAN, 

EMPTY, WOOD OR METAL, CARRIED AS SPACE REQUIRED CARGO

692 Empty containers|CONMSA|CONTAINERS, OTHER THAN SEAVAN, MILVAN, 

EMPTY, WOOD OR METAL, CARRIED AS SPACE AVAILABLE CARGO

693 Empty containers|VANMTY|SEAVAN, MILVAN, EMPTY, CARRIED AS SPACE 

REQUIRED CARGO

694 Empty containers|VANMSA|SEAVAN, MILVAN, EMPTY, CARRIED AS SPACE 

AVAILABLE CARGO
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–109

Water Commodity Codes, Continued

Code Description

695 Empty containers|EFTSRD|EMPTY TANK CONTAINERS WITH FUEL RESIDUE, 

CARRIED AS SPACE REQUIRED CARGO

696 Empty containers|EFTSAV|EMPTY TANK CONTAINERS WITH FUEL RESIDUE, 

CARRIED AS SPACE AVAILABLE CARGO

697 Specialized Transport Equipment|CONOWN|CUSTOMIZED/SPECIALIZED 

CONTAINERS (OWNER/OPERATED) INCLUDES ELECTRONIC SURVEY 

MATERIAL (COMPUTERS,MONITORS,UNDERWATER SURVEY 

EQUIPMENT/COMPONENTS)

698 Specialized Transport Equipment|FLTOWN|CUSTOMIZED/SPECIALIZED 

FLATTRACKS (OWNER-OPERATED) INCLUDES SUPPORT MATERIAL FOR 

SURVEY MATERIAL (WINCHES,ANCHORS,CHAIN,SURVEY 

EQUIPMENT/COMPONENTS)

701 Consumer Commodity Goods|BOOKS|BOOKS

702 Consumer Commodity Goods|BOOTLE|BOOTS AND SHOES, LEATHER

703 Consumer Commodity Goods|BOOTRB|BOOTS AND SHOES, RUBBER

704 Consumer Commodity Goods|GLASS|GLASS OR GLASS ITEMS

705| Consumer Commodity Goods|CEMLIQ|CEMENT, LIQUID

706 Consumer Commodity Goods|CEMRUB|CEMENT, RUBBER

707 Consumer Commodity Goods|CIGRET|CIGARETTES

708 Consumer Commodity Goods|CIGARS|CIGARS

709 Consumer Commodity Goods|CLOTH|CLOTHING, TEXTILES. REPAIR PARTS 

AND COMPONENTS

70B Consumer Commodity Goods|CHWTOB|CHEWING TOBACCO

70C Consumer Commodity Goods|MATCH|CIGARETTES, LIGHTERS, MATCHES, 

ASH TRAYS, ETC

70D Consumer Commodity Goods|CCORMD|CONSUMER COMMODITY GOODS 

ORM-D (49 CFR)

70X Consumer Commodity Goods|N/A|CONSOLIDATION OF DANGEROUS 

ARTICLES IN SEAVAN/MILVAN (USED ONLY IN DI TJ2 ENTRIES)

710 Consumer Commodity Goods|DETERG|DETERGENTS

711 Consumer Commodity Goods|FOILAL|FOIL, ALUMINUM

712 Consumer Commodity Goods|FURNNF|FURNITURE, NEW, OTHER THAN HHG

713 Consumer Commodity Goods|HDWNOS|METAL HARDWARE

714 Consumer Commodity Goods|MATTRS|MATTRESSES, PACKED

715 Consumer Commodity Goods|MAGNEW|MAGAZINES OR PERIODICALS, NEW

716 Consumer Commodity Goods|FLMEXP|MOTION PICTURE FILM, EXPOSED

717 Consumer Commodity Goods|FLMUNX|MOTION PICTURE FILM, UNEXPOSED

718 Consumer Commodity Goods|TRNMAT|TRAINING MATERIEL

719 Consumer Commodity Goods|PAPNAP|PAPER NAPKINS

720 Consumer Commodity Goods|PAPTWL|PAPER TOWELS

721 Consumer Commodity Goods|PAPER|PAPER, OTHER THAN NAPKINS OR 

TOWELS
Module 7―Seavan Processing

7–110 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

722 Consumer Commodity Goods|PARACH|PARACHUTES

723 Consumer Commodity Goods|RADPTS|RADIO PARTS, BATTERIES AND 

EQUIPMENT, EXCLUDING TUBES PACKED SEPARATELY

724 Consumer Commodity Goods|RADTBS|RADIO TUBES, PACKED SEPARATELY

725 Consumer Commodity Goods|REFRIG|REFRIGERATORS

726 Consumer Commodity Goods|SCRPSA|SCRAP AND SALVAGE, SPACE 

AVAILABLITY

727 Consumer Commodity Goods|SCRPSR|SCRAP AND SALVAGE, SPACE 

REQUIRED

728 Consumer Commodity Goods|SOAPS|SOAPS, OTHER THAN DETERGENT

729 Consumer Commodity Goods|SPTGDS|SPORTING GOODS

72A Consumer Commodity Goods|ORDEQP|ORDANCE TEST/TOOL SETS AND 

EQUIPMENT

72B Consumer Commodity Goods|TMDE|TEST, MEASUREMENT, AND DIAGNOSTIC 

EQUIPMENT (TMDE). REPAIR PARTS AND COMPONENTS.

72C Consumer Commodity Goods|VEHPRT|TACTICAL VEHICLES. REPAIR 

PARTS,PARTS,COMPONENTS AND TEST/TOOL SETS AND EQUIPMENT

72D Consumer Commodity Goods

COMPAR|COMMUNICATIONS/ELECTRONICS,OTHER THAN SIGINT/EW OR 

COMSEC. REPAIR PARTS AND COMPONENTS

72E Consumer Commodity Goods|MHETST|ENGINEER AND MATERIAL HANDLING 

EQUIPMENT,TEST/TOOL SETS AND EQUIPMENT

72F Consumer Commodity Goods|COMVEH|COMBAT VEHICLES. REPAIR PARTS 

AND COMPONENTS

72G Consumer Commodity Goods|REPMAT|SIGINT/EW AND INTELLIGENCE 

MATERIAL. REPAIR PARTS AND COMPONENTS

72H Consumer Commodity Goods|COMSEC|COMSEC MATERIAL. REPAIR PARTS 

AND COMPONENTS

730 Consumer Commodity Goods|STATON|STATIONERY

731 Consumer Commodity Goods|TOBSMK|TOBACCO, SMOKING

732 Consumer Commodity Goods|TLSPRT|TOOLS, HAND AND PORTABLE, 

ELECTRIC

733 Consumer Commodity Goods|TOYS|TOYS

734 Consumer Commodity Goods|OFFMCH|OFFICE MACHINES (TYPEWRITERS, 

ADDING MACHINES, ETC.)

735| Consumer Commodity Goods|WATCHS|WATCHES AND PARTS

736 Consumer Commodity Goods|PLMSUP|PLUMBING SUPPLIES

737 Consumer Commodity Goods|FORMS|PRINTED FORMS

738 Consumer Commodity Goods|COMEQP|COMPUTING EQUIPMENT, COMPUTER 

COMPONENTS AND CIRCUIT CARDS

740 Consumer Commodity Goods|TARPS|TARPAULINS
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–111

Water Commodity Codes, Continued

Code Description

741 Consumer Commodity Goods|TRPQUP|TROOP ISSUE CLOTHING

742 Consumer Commodity Goods|BEARING|BEARINGS

743 Consumer Commodity Goods|ELECAB|ELECTRICAL CABLE

744 Consumer Commodity Goods|OPTIGD|OPTICAL GOODS

745 Consumer Commodity Goods|RELCAB|REELS OF CABLE, OTHER THAN 

ELECTRICAL

746 Consumer Commodity Goods|WELEQP|WELDING EQUIPMENT AND 

SOLDERING SUPPLIES

747 Consumer Commodity Goods|GUNSTK|GUN STOCKS

748 Consumer Commodity Goods|BRUSHD|BRUSHES, OTHER THAN WIRE

749 |Consumer Commodity Goods|PFBHSU|PREFABRICATED HOUSES, SET UP (SEE 

856)

750 Consumer Commodity Goods|PFBHKD|PREFABRICATED HOUSES, KNOCKED 

DOWN (SEE 857)

751| Consumer Commodity Goods|FORAGE|FORAGE, HAY AND STRAW

752 Consumer Commodity Goods|PRESTR|PREFABICATED STRUCTURES AND 

SCAFFOLDING

753 Consumer Commodity Goods|HSRLPD|HOUSEWARES AND RELATED 

PRODUCTS

754 Consumer Commodity Goods|JWLRY|JEWELRY

755 Consumer Commodity Goods|LUGAGE|LUGGAGE

756 Consumer Commodity Goods|PHOTOP|PHOTO EQUIPMENT AND SUPPLIES, 

OTHER THAN FILM OR PAPER (SEE 759)

757 Consumer Commodity Goods|PCGDS|PIECE GOODS, CLOTH

758 Consumer Commodity Goods|RADTV|RADIOS, TELEVISIONS, RECORD 

PLAYERS, TAPE RECORDERS (SEE 773 AND 774)

759 Consumer Commodity Goods|FILMPA|FILM AND PHOTO PAPER, OTHER THAN 

MOTION PICTURE (SEE 716 AND 717)

760 Consumer Commodity Goods|STLTNK|STEEL STORAGE TANKS AND 

PONTOONS (SEE 860)

761 Consumer Commodity Goods|ELELMP|ELECTRIC LAMPS

763 Consumer Commodity Goods|BAGSAC|BAGS, SACKS

764 Consumer Commodity Goods|CLNSUP|CLEANING SUPPLIES, OTHER THAN 

DETERGENTS AND SOAPS

765 Consumer Commodity Goods|MATCHS|MATCHES

766 Consumer Commodity Goods|POLCMP|POLISHING COMPOUND

767 Consumer Commodity Goods|TABWRE|TABLEWARE (PAPER, PLASTIC, OR 

WOOD)

768 Consumer Commodity Goods|RAGCLM|RAGS, CLEANING

769 Consumer Commodity Goods|WIRECN|WIRE, CONCERTINA (SEE 664)

770 Consumer Commodity Goods|POLEPK|POLE PICKETS

771 Consumer Commodity Goods|SANDBG|SAND BAGS

772 Consumer Commodity Goods|FDEQUP|FOOD SERVICE EQUIPMENT, (MKT), 

FIELD RANGES, VACUUM CANS, BEVERAGE CONTAINERS, ETC
Module 7―Seavan Processing

7–112 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Water Commodity Codes, Continued

Code Description

773 Consumer Commodity Goods|TACRAD|MILITARY TACTICAL RADIOS (SEE 758)

774| Consumer Commodity Goods|TACTEL|MILITARY TACTICAL TELEPHONES 

AND TELETYPE

775 Consumer Commodity Goods|ACARMT|AIRCRAFT ARMAMENT SYSTEMS

776 Consumer Commodity Goods|SHPGUN|SHIPBOARD GUN MOUNTS

777 Consumer Commodity Goods|AACGUN|ANTIAIRCRAFT GUNS

778 Consumer Commodity Goods|MISILE|GUIDED MISSILE SYSTEMS AND 

COMPONENTS

779| Consumer Commodity Goods|TRADAR|MILITARY TACTICAL LAND BASED 

RADARS (SEE 812)

780 Consumer Commodity Goods|MAREQP|MARINE LIFESAVING AND DIVING 

EQUIPMENT

781 Consumer Commodity Goods|FENCE|FENCES, GATES AND COMPONENTS

782 Consumer Commodity Goods|SHPMAT|SHIPPING BOXES/CRATES/CUSHING 

MATL AND PALLETS

790 Antisubmarine equipment|ASWNOS|ANTISUBMARINE EQUIPMENT

791 Antisubmarine equipment|ADBUOY|BUOYS

792 Antisubmarine equipment|ASNEW|NETS

793 Antisubmarine equipment|ASWEOP|JACK STAYS, SHACKEL RINGS, ANCHORS, 

CHAINS

794 Fire Fighting Equipment|FIRHOS|FIRE FIGHTING HOSE

795 Fire Fighting Equipment|FIRBKT|FIRE FIGHTING BLANKET

796 Fire Fighting Equipment|SAFEQP|SAFETY AND RESCUE EQUIPMENT

801 Special cargo|ACFTBX|AIRCRAFT, BOXED

802 Special cargo|ACFUBX|AIRCRAFT, UNBOXED

804 Special cargo|BOATCL|BOATS, USA TRANSPORTATION CORPS CRAFT, LIFT 

(SEE 640)

807 Special cargo|BOATCT|BOATS, USA TRANSPORTATION CORPS CRAFT, TOW 

(SEE 641)

809 Special cargo|SHIPSP|SELF-PROPELLED SHIPS AND CRAFTS

810 Special cargo|BOATS|BOATS. REPAIR PARTS AND COMPONENTS

811 Special cargo|BOOMS|BOOMS, (SEE 599)

812 Special cargo|TRADAR|MILITARY TACTICAL LAND BASED RADARS (SEE 

779)

813 Special cargo|GNTNOS|GUNS, HOWITZER, RECOILLESS RIFLE, UNBOXED, 

TRACKED

816 Special cargo|TNWNOS|GUNS, HOWITZER, RECOILLESS, UNBOXED, 

WHEELED

817 Special cargo|GNTUBE|GUN TUBES, OTHER THAN SMALL ARMS, LOOSE OR 

BOXED

821 Special cargo|SUCGOP|SUPERCARGOS AND OTHER PASSENGERS

822 Special cargo|PAX|Passenger

825 Special cargo|IRNNOS|IRON OR STEEL, STRUCTURAL
Module 7―Seavan Processing 

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 7–113

Water Commodity Codes, Continued

Code Description

829 Special cargo|LIFTRK|LIFT TRUCKS (SEE 891)

832 Special cargo|LOGTRT|LOGS, POLES AND PILING, TREATED (SEE 552)

835 Special cargo|LOGUTR|LOGS, POLES AND PILING, UNTREATED (SEE 553)

841 Special cargo|LMTRTH|LUMBER, TREATED, HARDWOOD (SEE 556)

843 Special cargo|RUBMAT|RUBBER FABRICATED MATERIALS

844 Special cargo|LMTRTS|LUMBER, TREATED, SOFTWOOD, (SEE 557)

845 Special cargo|PLAMAT|PLASTICS FABRICATED MATERIALS, TO INCLUDE 

CONTAINERS,PALLETS,SHEETS AND OTHER PLASTIC MATERIAL

846 Special cargo|FNOMAT|FABRICATED NONMETALLIC MATERIALS

847 Special cargo|LMUNTH|LUMBER, UNTREATED, HARDWOOD (SEE 558)

850 Special cargo|LMUNTS|LUMBER, UNTREATED, SOFTWOOD (SEE 559)

856 Special cargo|PFBHSU|PREFABRICATED HOUSES, SET UP (SEE 749)

857 Special cargo|PFBHKD|PREFABRICATED HOUSES, KNOCKED DOWN (SEE 

750)

858 Special cargo|RRSTK|RAILROAD ROLLING STOCK, SET UP

859 Special cargo|PFBBLR|PREFABRICATED BLEACHERS

860 Special cargo|SLTNK|STEEL STORAGE TANKS AND PONTOONS (SEE 760)

864 Special cargo|TKCMBT|TANKS, COMBAT

867 Special cargo|VEHMIL|VEHICLES, MILITARY AMBULANCES, BUSES, 

TRUCKS, NOT EXCEEDING 2-1/2 TON CAPACITY

870 Special cargo|VEHMUT|VEHICLES, MILITARY MUTTS (JEEPS)

873 Special cargo|HLFTRK|VEHICLES, MILITARY, HALF-TRACKED

876 Special cargo|VHTRAK|VEHICLES, MILITARY, TRACKED

877 Special cargo|VHCOM|MILITARY TRACKED VEHICLE COMPONENTS TO 

INCLUDE BLADES/PLOWS AND ROLLERS

879 Special cargo|MILSED|VEHICLES, MILITARY SEDAN

882 Special cargo|VEHMLO|VEHICLES, MILITARY TRUCKS, EXCEEDING 2-1/2 

TON CAPACITY

885 Special cargo|VEHRDC|VEHICLES, MHE, ROAD CONSTRUCTION, REPAIR 

PARTS AND COMPONENTS

888 Special cargo|ROROMT|VEHICLES, ROROS, EMPTY

891 Special cargo|VEHMHF|VEHICLES, DESIGNED FOR MATERIELS HANDLING 

IN AND AROUND AIRFIELDS, TERMINALS, AND DEPOTS; INCLUDING 

TRUCKS, TRACTORS, TRAILERS, AND STACKERS (SEE 829)

892 Special cargo|TRLRS|TRAILERS AND SEMI-TRAILERS, NOT EXCEEDING 2 

TON CAPACITY, SPECIAL CARGO

893 Special cargo|TRLRS|TRAILERS AND SEMI-TRAILERS, EXCEEDING 2 TON 

CAPACITY, SPECIAL CARGO

894 Special cargo|VEHNOS|VEHICLE, GOVERNMENT, INCLUDING REPAIR PAR| 

TS

901| Special cargo|HUMRMS|HUMAN REMAINS

902 Special cargo|CASKET|CASKETS AND BURIAL GOODS, ETC

903 Special cargo|RELGDS|ECCLESIASTICAL EQUIPMENT, RELIGIOUS GOODS, 

ALTARS, CROSSES, ETC
Module 7―Seavan Processing

7–114 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Status Codes

Status codes

Status Codes are listed in the table below.

Status 

Code

Status Code Description Status Code Description Reason

A01 Awaiting Assisted Booking Carrier Rules Override – Low Cost selected -

Violation

A02 Awaiting Assisted Booking Carrier Vessel Substitution

A03 Awaiting Assisted Booking Container Lease Approval

A05 Awaiting Assisted Booking MSC Foreign Flag Approval

A06 Awaiting Assisted Booking CONUS Inland Rate Data Not Found

A07 Awaiting Assisted Booking Offer Countered

A08 Awaiting Assisted Booking Vessel Schedule Change

A09 Awaiting Assisted Booking Supervisor Approval (from Exception Processing)

A10 Awaiting Assisted Booking No Ship Schedule (Modify Container/Breakbulk 

Request)

A11 Awaiting Assisted Booking Carrier Rules Override-High Cost Carrier Selected

A12 Awaiting Assisted Booking Booker Assignment Failure

A13 Awaiting Assisted Booking TCN Generatin Failure (See DBA)

A14 Awaiting Assisted Booking Shipper DODAAC set to ORMRKS)

A15 Awaiting Assisted Booking Breakbulk Request

A16 Awaiting Assisted Booking Breakbulk Request Rejected

A17 Awaiting Assisted Booking Exception Processing (Foreign Flag/Lease/Rejects) 

A18 Awaiting Assisted Booking Increase Reject

A19 Awaiting Assisted Booking Supervisor Approval 

A20 Awaiting Assisted Booking OCONUS Inland Rate Data Not Found

A21 Awaiting Assisted Booking Ocean Rate Data Not Found

A22 Awaiting Assisted Booking Accessorial Rate Data Not Found

A23 Awaiting Assisted Booking Port Handling Rate Data Not Found

A24 Awaiting Assisted Booking Exception Processing (Lading Terms =G)

A25 Awaiting Assisted Booking Exception Processing (Outsize)

A26 Awaiting Assisted Booking No Shipper/Consignee City ID Found

A27 Awaiting Assisted Booking Offer Exceptin Detected

A28 Awaiting Assisted Booking Exception Processing (from Assisted Booking)

B01 Cargo Booking Completed

B02 Cargo Booking Canceled

B03 Cargo Booking Completed Shipment Decreased

B04 Cargo Booking Completed Shipment Increased

D01 Request in Delay

D02 Requet Submitted in Advance

N01 Awaiting Automated Processing New Request
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–1 

Module 8 

Disposition Services 

Overview

Introduction

DLA Disposition Services sends Shipment Request to DLA Contact Center (CIC). The CIC 

builds a ticket in CRM. 

The Disposition Team Inbox (disposition@dla.mil) also gets a copy. 

The Disposition Team copy gets filed in the Team Folder.

• File under the folder Disposition Shipment Requests. 

• Keep in folder for about two weeks for easy reference. 

• After two weeks, a Lead will move them to the Public Folder.

In this module

The following topics are located in this module: 

Topic See Page

Types of Truck Shipments 8-2

Timeline for Processing Shipments 8-3

Point of Contact Information for DLA Dispositon Offices 8-4

Change to Shipment Request 8-5

Trailer Selector Guide 8-6

Defense Table of Official Distance 8-10

Verify/Update the Pickup Site 8-14

Verify the Pickup Site in DSS 8-19

Verify the Destination 8-21

Verify the TINs for the Destination 8-24

Verify the M TIN 8-27

Spot Bid Shipments 8-29

Copy Another Spot Bid in VSM 8-34

When You Cannot Copy Another Spot Bid 8-41

Finish Up the Spot Bid Process in GFM (No Edits) 8-49

Finish Up the Spot Bid Process in GFM (Edits) 8-52

Rates from GFM 8-58

Negotiations Routes Orders (Form 349) 8-69

DD Form 1085 (Domestic Freight Routing Request and Order) 8-71

Processing Specialized Equipment Shipments in VSM 8-75

Verifying SPLC 8-80

Carrier Performance 8-81

Reprocessed Shipments 8-83

Cancelled Requests 8-85

Superseded TCNs 8-86

Site Specific Information 8-87
Module 8―Disposition Services

8–2 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Types of Truck Shipments

Vans

Van loads are first offered to 3PL. 

Specialized equipment

Specialized Equipment is anything but vans, such as flatbeds, step decks, RGN’s, etc. 

Depending on the details of the shipment, there are various ways to get Rate Quotations. 

Specialized Equipment shipments that are unique, including overweight and over dimensional 

are processed using the Spot Bid Process. 

Specialized Equipment shipments that are legal loads: Legal loads mean they do not need 

permits. Use Global Freight Management (GFM) to process these. 

Specialized Equipment shipments where there are 10 or more similar shipments picking up and 

delivering to the same sites. Negotiations Route Order (Form 349) is utilized to process these. 

Exclusive Use for Truckload Shipments

If... Then...

Exclusive Use is free (such as PM 

or PL tenders)

ask for it.

tender is PZ do not

• ask for, nor pay for Exclusive Use. 

• add RIN 347 to the MTMC Release.

Protective Tarps

For DEMIL Shipments: Due to the additional costs associated with having loads tarped, if the 

load does not meet the requirements identified in the Defense Transportation Regulation (DTR) 

Part II, Table 205-7, Transportation Protective Services (TPS), Paragraph N we are not currently 

required to tarp the load. 

Paragraph N states: "For off Base movement, commercial or military when using a flatbed 

trailer, flat-rack, or similar open equipment to transport non-containerized AA&E to include 

Battle Damaged Armored Tactical Vehicles or Navy Submarine/ship propellers loads by motor 

or rail, must be completely covered by a tarpaulin. The requirement for use of a tarpaulin will be 

annotated on the CBL. The Tarpaulin used must be fire and water-resistant and be securely 

fastened by the TSP to the trailer to protect the load." Additionally, any shipment that the public 

would perceive negatively, such as a fire damaged tactical vehicle, must be covered by a 

tarpaulin. 

All NON-DEMIL Shipments, reference the Defense Transportation Regulation (DTR) Part II, 

Table 205-7 

If tarps are needed:

• Check carrier’s tender and confirm their PTS charges.

• Add charge as an Accessorial Charge. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–3 

Timeline for Processing Shipments

Introduction 

DLA Disposition shipments should be completed and back to Transportation Scheduler 72 hours 

prior to pick up. 

3PL shipments

Since additional time is needed for processing 3PL shipments, guidelines are listed in the table 

below. 

Note: These are ideal conditions. Holidays and weekends don’t count. 

Working Days Action

7 LTL Vans • “Fake the system out” by telling it that LTL’s have to be 

picked up 2 days before actual date. So 2 days for that 

part.

• 2 days to cycle through 3PL. 

• Have it completed 3 days before pick up. 

3 Vans • 1 day to cycle through 3PL.

• Have it completed 3 days before pick up. 

4 Spot Bids • 1 extra day to get Spot Bid processed.

• Have it completed 3 days before pick up. 

3 Specialized 

Equipment

Have it completed 3 days before pick up.

Department of Defense Freight Transportation Services (DFTS) Contract requires a CBL be 

provided for the Carrier 24 hours prior to the date the shipment is to be picked up. To accomplish 

this DFTS contractual requirement, 3PL’s deadline to receive an EDI 219 from VSM is NLT 

than 1400 (2 PM EST), 72 hours (3 business days) in advance on van shipments. 

DLA Disposition Service shipments only

When the EDI 219 is received by the contractor before 1400 Eastern Standard Time (EST) of a 

business day, the EDI 220 is returned no later than 1500 EST the next business day following 

receipt of the EDI 219 or no later than 48 hrs before the requested pickup date in the EDI 219. 

• EXAMPLE: If picking up on Friday, then must have the 219 in by Tuesday at 2:00 pm. 

**This allows 3PL to process the EDI 220 for DLA, who will in turn create that CBL for the 

shipment and send it forward to 3PL and the carrier. 

• If DLA Disposition Office sends an EDI 219 after the deadline of NLT than 1400 (2 PM 

EST), 72 hrs (3 business days) in advance, 3PL will Not process the EDI 220 for the next 

business day and the EDI 220 will be returned by 1500 on the third business day. If this does 

not allow DLA to enough time to create the CBL and return it to 3PL to meet the 24 hour 

DFTS Contract, there are two options. Option 1: DLA pays an Accessorial charge to 3PL to 

process the EDI 220 quicker or Option 2: DLA Disposition Office will contact the pickup 

and delivery sites to coordinate new transportation dates. 
Module 8―Disposition Services

8–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Point of Contact Information for DLA Dispositon Offices

Schedulers at DLA Disposition Transportation Services Office 

If there is a question about a shipment request, contact the scheduler at DLA Disposition 

Transportation Services Office. 

DLA Disposition Services Transportation Office: 

• General Mail Box at Battle Creek email is: 

DLADispositionServicesTransportationOffice@dla.mil 

• Mail Box should be copied when sending an email to an individual DLA Disposition 

Services Transportation Agent. 

• Main phone number is 800-468-8289. 

Defense Switched Network (DSN) for Battle Creek is 661. Use DSN first before dialing the 269-

961 numbers. 

DLA Disposition Services MEO Transportation: 

• This is the scheduler system that sends requests for transportation. 

• Do not confuse this with the DLA Dispositions Services Transportation Office. 

• Do not send any emails to this address (drmsmeotrans@dla.mil) 

Note: Send all emails from our Team Inbox disposition@dla.mil and copy Team Inbox 

disposition@dla.mil on all correspondence. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–5 

Change to Shipment Request

If a change to shipment request is needed

If a change is needed, request written confirmation of the change before you can proceed.

Once written confirmations of the change are received, save email as a message. 

Continue processing the change by: 

• Copying Team Lead on all follow-up requests. 

• If sending a follow-up request, forward the first one and annotate in the subject line it is a 

second request. 

• If sending another follow-up request, forward the second one and annotate in the subject line 

it is a third request. 

• At that point, set request aside and do not process until response is received. 

• Saving sent email (the 3 requests should then all be in one email) as a message
Module 8―Disposition Services

8–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Trailer Selector Guide

Introduction

DLA Disposition Services will specify what type equipment is needed. 

These diagrams are a reference for the type and quantity of trailers required to transport freight. 

Since there are variations within each trailer type, the information shown should be used as a 

general guideline.

Flatbed 48-Foot (Equipment Code in GFM: AF3) 

Maximum Freight Weight 48,000 pounds

Maximum Freight Dimensions

Length 48 feet

Width 8.5 feet (102 inches)

Height 8.5 feet (102 inches)

 

Single-Drop Deck (aka Stepdeck) (Equipment Code in GFM: AH2 or AH3) 

Maximum Freight Weight 48,000 pounds

Maximum Freight Dimensions

Length 48 feet

Width 8.5 feet (102 inches)

Height 8.5 feet (102 inches)
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–7 

Trailer Selector Guide, Continued

53’ Dry Van (Equipment Code in GFM: AV3) 

Maximum Freight Weight 48,000 pounds

Maximum Freight Dimensions

Length 53 feet

Width 8.5 feet (102 inches)

Height 10 feet (120 inches)

Double-Drop Deck (Equipment Code in GFM: AM_ (depending on number of axles) 

Maximum Freight Weight 45,000 pounds

Maximum Freight Dimensions (Main Deck)

Length 29 feet

Width 8.5 feet (102 inches)

Height 11.5 feet (138 inches)

Maximum Freight Dimensions (Front Deck)

Length 10 feet

Width 8.5 feet (102 inches)

Height 8.5 feet (102 inches)

Maximum Freight Dimensions (Rear Deck)

Length 9 feet

Width 8.5 feet (102 inches)

Height 10 feet (120 inches)
Module 8―Disposition Services

8–8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Trailer Selector Guide, Continued

RGN—Removable Goose Neck (Equipment Code in GFM: A30) 

Maximum Freight Weight 44,000 pounds

Maximum Freight Dimensions (Main Deck)

Length 29 feet

Width 8.5 feet (102 inches)

Height 12 feet (144 inches)

Maximum Freight Dimensions (Front Deck)

Length 10 feet

Width 8.5 feet (102 inches)

Height 8.5 feet (102 inches)

Maximum Freight Dimensions (Rear Deck)

Length 9 feet

Width 8.5 feet (102 inches)

Height 10 feet (120 inches)

Extendable Flat Bed (Equipment Code in GFM: AL2 (two axle), AL3 (three axle), AL4 (four axle) 

Maximum Freight Weight 45,000 pounds

Maximum Freight Dimensions

Length 45-70 feet

Width 8.5 feet (102 inches)

Height 8.5 feet (102 inches)
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–9 

Trailer Selector Guide, Continued

Further information 

If further information is needed on vehicles and other Outsized Equipment that is being 

transported: 

• See the Illustrated Equipment Data, Reduced Dimensions and Weights for Transportability of 

Vehicles and Outsized Equipment. 

• This data is provided by SDDC. 

• A copy can be found at: 

I:\J34 TO\J34 TOT\Desk Guides\INTERNAL PROCESSES\DRMS\VehicleGen Cheat Sheet.pdf

Rules governing the movement of military freight can be found in the Military Freight Traffic 

Unified Rules Publication (MFTURP)-1. 
Module 8―Disposition Services

8–10 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Defense Table of Official Distance

Official distances

VSM pulls mileage out of Defense Table of Official Distance (DTOD) when it is figuring 

mileage between two locations. It is then printed on the CBL in Block 14. 

Sometimes the official distance between two places is needed before the CBL is done. 

• Transient time requested on Shipping Request may need to be confirmed to see if it is in line 

with mileage. 

• When sending DD1085’s to SDDC for multiple trucks, confirm mileage so it can be added to 

the DD1085. 

Steps for determining official distances 

Follow the steps below for determining official distances.

Step Action

1 From the ETA Home Page, click “Defense Table of Official Distances (DTOD).”

2 Click “OK.”

3 Under “Calculate Distances”, click “Trip Entry.”

4 Click on “General Freight” under “Route Type.”

Select “SPLC” from dropdown menu under “Origin.” 

Click “Lookup Origin.” 

5 Select your “Origin” and “Destination” locations.

Click “Get Distance.” (Located just below the origin/destination search criteria.) 

If DTOD cannot find the location, verify SPLC in GFM.
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–11

Defense Table of Official Distance, Continued

Step 1

From the ETA Home Page, click “Defense Table of Official Distances (DTOD).” 

Step 2 

Click “OK.”
Module 8―Disposition Services

8–12 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Defense Table of Official Distance, Continued

Step 3

Under “Calculate Distances”, click “Trip Entry.”

Step 4

Click on “General Freight” under “Route Type.”

Select “SPLC” from dropdown menu under “Origin.” 

Click “Lookup Origin.” 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–13

Defense Table of Official Distance, Continued

Step 5

Select your “Origin” and “Destination” locations. 

Click “Get Distance.” (Located just below the origin/destination search criteria.) 

Screen displays the distance between these two locations. 

If DTOD cannot find the location, verify SPLC in GFM. 
Module 8―Disposition Services

8–14 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify/Update the Pickup Site

Introduction

No matter which type of shipment to be processed (vans, specialized equipment via GFM, 

specialized equipment via Spot Bid, specialized equipment via Negotiations Route Orders), there 

are certain steps to look up information needed before starting the process. 

Steps for verifying/updating pickup sites 

Follow the steps below for verifying/updating pickup sites. 

Step Action

1 Log into VSM. 

Under Maintenance tab, click “Update Vendor Profile.” 

2 Review company name and address information

If Company Name has an error, then give to Team Lead to correct. 

Note: Work Leads cannot correct this. 

Address must match request, including Building Number. If it does not match, then this 

is not the correct site. Continue looking to find a match for the Pickup Address. If it is 

not the A Site, then check for a B Site, etc. Sometimes a letter is missed, so if there is no 

B Site, don’t assume there isn’t a C Site. 

If you cannot find a match, have a Lead build new site. 

Note: There cannot be anything on Street Address 2 Line. If there is, take it out and put 

as much information as possible on Street Address 1. 

Make a note of the SPLC. At this point add or correct the SPLC as needed.

Review/correct the points of contact information 

POC is at pickup site, not someone at DLA. 

Email address should be disposition@dla.mil - NOT delivery@dla.mil 

Make any necessary changes. 

Contract Type: Destination and Origin should both be checked.
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–15

Verify/Update the Pickup Site, Continued

Steps for verifying/updating pickup sites, continued 

Follow the steps below for verifying/updating pickup sites. 

Step Action

2, 

con’t 

Review/update miscellaneous

Miscellaneous things to check for include: 

• Hazardous Certified should be checked. 

• Number of Purchase Orders to List should be 10. 

• DRMS Eligible should be checked. 

• Time Offset depends on which Time Zone they are located. 

• Eastern Time Zone is 0.

• Central Time Zone is -1. 

• Mountain Time Zone is -2. 

• Pacific Time Zone is -3. 

• DFTS Participation Code: All FOB Origin Shipments considered for DTC. 
Module 8―Disposition Services

8–16 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify/Update the Pickup Site, Continued

Step 1

Log into VSM. 

Under Maintenance tab, click “Update Vendor Profile.” 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–17

Verify/Update the Pickup Site, Continued

Step 2—Review company name and address information 

If Company Name has an error, then give to Team Lead to correct. 

Note: Work Leads cannot correct this. 

Address must match request, including Building Number. If it does not match, then this is not the 

correct site. Continue looking to find a match for the Pickup Address. If it is not the A Site, then 

check for a B Site, etc. Sometimes a letter is missed, so if there is no B Site, don’t assume there 

isn’t a C Site. 

If you cannot find a match, have a Lead build new site. 

Note: There cannot be anything on Street Address 2 Line. If there is, take it out and put as much 

information as possible on Street Address 1. 

Make a note of the SPLC. At this point add or correct the SPLC as needed.

Step 2—Review/correct the points of contact information 

POC is at pickup site, not someone at DLA. 

Email address should be disposition@dla.mil - NOT delivery@dla.mil 

Make any necessary changes. 

Contract Type: Destination and Origin should both be checked.
Module 8―Disposition Services

8–18 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify/Update the Pickup Site, Continued

Step 2—Review/update miscellaneous

Miscellaneous things to check for include: 

• Hazardous Certified should be checked. 

• Number of Purchase Orders to List should be 10. 

• DRMS Eligible should be checked. 

• Time Offset depends on which Time Zone they are located. 

• Eastern Time Zone is 0.

• Central Time Zone is -1. 

• Mountain Time Zone is -2. 

• Pacific Time Zone is -3. 

• DFTS Participation Code: All FOB Origin Shipments considered for DTC. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–19

Verify the Pickup Site in DSS

Steps for verifying the pickup site in DSS 

Follow the steps below to verify the pickup site in DSS. 

Step Action

1 Follow DSS pathway 30-3S to access the DPIV (INQUIRE VENDOR PROFILE 

TABLE) screen.

2 Follow directions below. 

For... Input...

Vendor 

DODAAC

DODAAC with the leading Alpha Character. This is 6 digits. 

Vendor Cage The last 5 digits of DODAAC.

Press ENTER.

DSS will display a refreshed DPIV (INQUIRE VENDOR PROFILE TABLE) screen.

3 Verify address information matches the request. 

If not, press F2 to clear screen. 

Check B site, then C site, etc. Also, make a note of the SPLC. 
Module 8―Disposition Services

8–20 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify the Pickup Site in DSS, Continued

Step 1

Follow DSS pathway 30-3S to access the DPIV (INQUIRE VENDOR PROFILE TABLE) 

screen.

Step 2

Follow directions below. 

For... Input...

Vendor DODAAC DODAAC with the leading Alpha Character. This is 6 digits. 

Vendor Cage The last 5 digits of DODAAC.

Press ENTER.

DSS will display a refreshed DPIV (INQUIRE VENDOR PROFILE TABLE) screen.

Step 3

Verify address information matches the request. 

If not, press F2 to clear screen. 

Check B site, then C site, etc. Also, make a note of the SPLC. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–21

Verify the Destination

Steps for verifying the destination 

Follow the steps below for verifying the destination. 

Step Action

1 Follow DSS pathway 30-31 to access the ADPE (ADDRESS DATA INQUIRY) 

screen.

2 Input the Destination DODAAC in the “ENTER DODAAC” field.

Press ENTER.

DSS will display a refreshed ADPE (ADDRESS DATA INQUIRY) screen.

3 Click F9.

DSS will display the ADPE2 (HEADER ADDRESS DATA) screen.

4 Verify the SPLC is loaded and make a note of it. 

Note: If it is not loaded, send an email to Global at ddc.globaladdressing@dla.mil 

and ask for SPLC to be added. 
Module 8―Disposition Services

8–22 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify the Destination, Continued

Step 1

Follow DSS pathway 30-31 to access the ADPE (ADDRESS DATA INQUIRY) screen.

Step 2

Input the Destination DODAAC in the “ENTER DODAAC” field.

Press ENTER.

DSS will display a refreshed ADPE (ADDRESS DATA INQUIRY) screen.

Step 3

Click F9. 

DSS will display the ADPE2 (HEADER ADDRESS DATA) screen.
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–23

Verify the Destination, Continued

Step 4

Verify the SPLC is loaded and make a note of it. 

Note: If it is not loaded, send an email to Global at ddc.globaladdressing@dla.mil and ask for 

SPLC to be added. 
Module 8―Disposition Services

8–24 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify the TINs for the Destination

Introduction

Transportation Information Notes (TIN’s) give important information such as: 

• Directions

• Special security requirements 

• Other special instructions 

These TIN’s are pulled from the mainframe and populate on the CBL. Many times, the driver 

does not get a copy of the email that was sent out. They may only get a copy of the CBL, so 

make sure information on CBL is up to date. 

The Driver Transportation Information Notes (D TIN) gives the driving directions and any other 

instructions that are specific to that site, such as special security requirements. 

This information is printed on Page 2 of the CBL. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–25

Verify the TINs for the Destination, Continued

Steps for verifyng the TINS for the destination 

Follow the steps below for verifying the TINS for the destination. 

Step Action

1 Follow DSS pathway 60-65 to acess the DPIG (TRANSPORTATION INFORMATION 

NOTES MAINTENANCE) screen.

2 Input

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Destination in the “SHIP TO DODAAC” field

Press ENTER. 

DSS will display a refreshed DPIG (TRANSPORTATION INFORMATION NOTES 

MAINTENANCE) screen.

3 The latest information will be displayed. Verify information in the remarks/directions

section of the email shipping request is covered in these remarks. 

If not, a Work Lead or Team Lead needs to update this information. Give them a copy 

of the email request and advise the D TIN needs to be updated. 

Note: See Module 9 for further information on this.
Module 8―Disposition Services

8–26 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify the TINs for the Destination, Continued

Step 1

Follow DSS pathway 60-65 to acess the DPIG (TRANSPORTATION INFORMATION NOTES 

MAINTENANCE) screen.

Step 2

Input 

• “I” in the “ACTN” field

• “TIN” in the “RIN/TIN ID” field

• “D” in the “PRINT LOC” field

• Destination in the “SHIP TO DODAAC” field

Press ENTER. 

DSS will display a refreshed DPIG (TRANSPORTATION INFORMATION NOTES 

MAINTENANCE) screen.

Step 3

The latest information will be displayed. Verify information in the remarks/directions section of 

the email shipping request is covered in these remarks. 

If not, a Work Lead or Team Lead needs to update this information. Give them a copy of the 

email request and advise the D TIN needs to be updated. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–27

Verify the M TIN

Introduction

The M TIN is information that prints on the left side of Block 15 on the CBL. 

The same information is used for all delivery sites. This helps to ensure the drivers know they 

can’t contact anyone but the DLA Disposition Office to change appointment times. 

New delivery sites may not be added yet; verify information will show on CBL before printing 

prior to finding out it is not there. 
Module 8―Disposition Services

8–28 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Verify the M TIN, Continued

Step 1

Follow DSS pathway 60-65 to access the DPIG (TRANSPORTATON INFORMATION NOTES 

MAINTENANCE) screen.

Step 2

Input: 

• “I” in the “ACTN” field

• TIN in the “RIN/TIN” field

• “M” in the “PRINT LOC” field

• Destination in the “SHIP TO DODAAC” field

Press ENTER. 

DSS will display a refreshed DPIG (TRANSPORTATON INFORMATION NOTES 

MAINTENANCE) screen.

Step 3

The latest information will be displayed.

If not there, a Work Lead or Team Lead needs to update this information. Give them a copy of 

the email request and advise the M TIN needs to be updated. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–29

Spot Bid Shipments

Introduction

Spot Bids are used for one-time only, unique (including over dimensional and overweight) 

shipments. 

However, they are not limited to just over dimensional and overweight shipments. 

• Note that includes unique shipments. 

• Shipments to Holbrook, NY are unique as tolls are so high and there is very congested traffic 

so carriers can’t honor their rates posted in GFM. 

Shipments that exceed dimensions

If a shipment exceeds these dimensions, then it is over dimensional: 

• Length—636” or 53’ 

• Width—102” or 8’6” 

• Height—162” or 13’6” 

The height is measured from the ground to the highest point of cargo after loading. Height of 

trailer must be figured in the calculations. 

Maximum legal height Dimensions

load on flatbed generally 102”

load on Stepdeck generally 120”

load on RGN generally 144”

An overweight shipment is any non-divisible article which requires an excess weight permit. 

Note that the term “non-divisible” is critical. 

As a general rule, maximum weight that can be hauled legally without permits is 45,000 lbs. 

• Maximum weight, to include weight of the tractor trailer, is 80,000 lbs. 

 

• Newer trucks can weigh 40,000 lbs.; therefore, use 40,000 lbs. as the cutoff for making one a 

Spot Bid to accommodate the newer trucks. 

Permits are needed for over-dimensional or overweight shipments 

The request from DLA Disposition Services should specify if a shipment needs permits. If you 

think it does and it is not specified, contact the Scheduler. 

Request provides freight information: make, model number, serial number, nomenclature, etc. 

This information is required for the carrier to obtain permits. If this information is not provided, 

contact the Scheduler. 
Module 8―Disposition Services

8–30 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Spot Bid Shipments, Continued

Steps for processing Spot Bids 

Follow the steps below for processing Spot Bids. 

Step Action

1 To process Spot Bids, go to the ETA Main Page. 

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

2 From the ETA GFM Page, click “Spot Bid.” 

3 Click “Closed Shipments.”

4 Arrow on down to the more current dates.

If you see one that has the same Origin and Destination as your shipment, click on it. 

It doesn’t matter if you did it, or someone else. 

5 Click “View” for Shipment ID. 

6 Review to make sure it is similar to your shipment. If so, use the Copy Function in GFM to

save processing time. 

Regardless of whether you can use this to copy from, click “Main Menu.” 

If you... Then go to the...

can copy from this “Copy Another Spot Bid in GFM” section in this moduleError! 

Reference source not found.

can’t copy from this “Spot Bids When You Can’t Copy Another On” section in this 

module
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–31

Spot Bid Shipments, Continued

Step 1

To process Spot Bids, go to the ETA Main Page. 

https://eta.sddc.army.mil/ETASSOPortal/default.aspx

 

Step 2 

From the ETA GFM Page, click “Spot Bid.” 

Step 3

Click “Closed Shipments.” 
Module 8―Disposition Services

8–32 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Spot Bid Shipments, Continued

Step 4

Arrow on down to the more current dates. 

If you see one that has the same Origin and Destination as your shipment, click on it. 

It doesn’t matter if you did it, or someone else. 

Step 5

Click “View” for Shipment ID. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–33

Spot Bid Shipments, Continued

Step 6

Review to make sure it is similar to your shipment. If so, use the Copy Function in GFM to save 

processing time. 

Regardless of whether you can use this to copy from, click “Main Menu.” 

If you... Then go to the...

can copy from this “Copy Another Spot Bid in GFM” section in this moduleError! 

Reference source not found.

can’t copy from this “When You Cannot Copy Another Spot Bid” section in this module
Module 8―Disposition Services

8–34 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Copy Another Spot Bid in VSM

Steps for copying another Spot Bid in VSM 

Follow the steps below for copying another Spot Bid in VSM. 

Step Action

1 From the Spot Bid Menu, select the correct shipment category. 

2 Arrow down to the shipment you want to copy and then arrow all the way over to the 

right.

Click on “Copy” on the far right hand side. 

3 GFM then copies it and gives the new shipment its own Shipment ID. It is added to the 

“Incomplete Shipment List.” 

Arrow down to the bottom to see the new shipment. 

If someone else’s name was on the original, their name will be in the “Requestor” 

column. This needs to be edited. 

Click “Shipment ID” for the new shipment.

4 Keep in mind that this is the new shipment, but the details are for the one you copied.

Change any fields/details that need to be changed. 

The following fields will probably always be changed: 

• Dates/Times for Bid Close

• Availability Date

• Required Delivery Date 

If you copied 

• one of your own shipments, your information will be filled in as Requestor. 

• someone else’s, change info to you. 

Edit Remarks with info for your shipment. 

Note: Issuing Officer info should already be filled in correctly. 

Arrow down and check “Truck.” 

Click “Shipment Tree.” 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–35

Copy Another Spot Bid in VSM, Continued

Steps for copying another Spot Bid in VSM 

Follow the steps below for copying another Spot Bid in VSM. 

Step Action

5 Click “Edit” for Unit ID.

6 Change Requisition Number.

Under Items, make any changes to the specifics for your shipment. 

Arrow to bottom of page. 

Click “Shipment Tree.” 

Go to the section “Finish Up the Spot Bid Process in GFM” in this module.
Module 8―Disposition Services

8–36 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Copy Another Spot Bid in VSM, Continued

Step 1

From the Spot Bid Menu, select the correct shipment category. 

Step 2

Arrow down to the shipment you want to copy and then arrow all the way over to the right. 

Click on “Copy” on the far right hand side. 

 

If you are copying an 

older shipment, click 

“Closed Shipments.” 

If you are copying a 

shipment that is out for 

bid, click “Open 

Shipments.” 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–37

Copy Another Spot Bid in VSM, Continued

Step 3 

GFM then copies it and gives the new shipment its own Shipment ID. It is added to the 

“Incomplete Shipment List.” 

Arrow down to the bottom to see the new shipment. 

If someone else’s name was on the original, their name will be in the “Requester” column. This 

needs to be edited. 

Click “Shipment ID” for the new shipment. 
Module 8―Disposition Services

8–38 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Copy Another Spot Bid in VSM, Continued

Step 4

Keep in mind that this is the new shipment, but the details are for the one you copied. 

Change any fields/details that need to be changed. 

The folowing fields will probably always be changed: 

• Dates/Times for Bid Close

• Availability Date

• Required Delivery Date 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–39

Copy Another Spot Bid in VSM, Continued

Step 4, continued 

If you copied 

• one of your own shipments, your information will be filled in as Requestor. 

• someone else’s, change info to you. 

Edit Remarks with info for your shipment. 

Note: Issuing Officer info should already be filled in correctly. 

Arrow down and check “Truck.” 

Click “Shipment Tree.” 
Module 8―Disposition Services

8–40 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Copy Another Spot Bid in VSM, Continued

Step 5

Click “Edit” for Unit ID. 

Step 6

Change Requisition Number. 

Under Items, make any changes to the specifics for your shipment. 

Arrow to bottom of page. 

Click “Shipment Tree.” 

Go to the section “Finish Up the Spot Bid Process in GFM” in this module. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–41

When You Cannot Copy Another Spot Bid 

Steps to follow when you cannot copy another spot bid 

Follow the steps below for when you cannot copy another spot bid. 

Step Action

1 If there are no other shipments in GFM that are similar to yours, add your 

information in GFM. 

From the Spot Bid Menu, click “Add New Shipment.” 

2 Change the “Military Code” field to “DLA.”

Input the date and time in the “Bid Close” field. Pay attention to the am/pm 

indicator. 

Note: The minimum a bid can be open is 4 hours. If you select anything less than 4 

hours, it won’t let you submit it.

Input the following information in the “Origin Address” block: 

• SPLC

• Name

• Address 

• Availability (Pickup) Date/Time.

Input the following information in the “Destination Address” block: 

• SPLC

• Name

• Address 

• Required Delivery Date/Time. 

Note: Use same SPLC’s you found when you did your checks in VSM/Mainframe. 

Watch am/pm indicator.

3 Requester: The system repopulates this, based on login to GFM.

Note: If system displays your personal email, change it to disposition@dla.mil. 

Input in Remarks – Anything that would be helpful for carrier to formulate a bid. 

Such as, type equipment being requested, dimensions and/or weight, 

nomenclature, model number, serial number, NSN, etc. 

Check “Consignor Load” and “Consignee Unload.”
Module 8―Disposition Services

8–42 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

When You Cannot Copy Another Spot Bid, Continued 

Steps to follow when you cannot copy another spot bid, continued 

Follow the steps below for when you cannot copy another spot bid. 

Step Action

4 Complete the Issuing Office Information.

5 For Mode, select “Truck.” 

Note: Don’t select any Services unless specifically requested.

Click “New Unit.”

6 Input:

• Commodity Code (Option to use “Search” button) 

• Requisition Number (Should be on Shipping Request) 

• “Unclassified” (from the drop down menu) in the “Security Risk Code” field 

• “Standalone TAC/ATAC” (from the drop down menu) in the “Appropriation 

Type” field 

Click “Assign.”

7 Input “S4P4” (All Caps) in the “Abbreviated Code” field.

Click “Assign.”

8 TAC Code populates in “Appropriation” area.

9 Arrow to bottom of page. Click “Shipment Tree.”

10 Go to “Finish up the Spot Bid Process in GFM” in this manual.
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–43

When You Cannot Copy Another Spot Bid, Continued 

Step 1

If there are no other shipments in GFM that are similar to yours, add your information in GFM. 

From the Spot Bid Menu, click “Add New Shipment.” 

Step 2

Change the “Military Code” field to “DLA.” 

Input the date and time in the “Bid Close” field. Pay attention to the am/pm indicator.

Note: The minimum a bid can be open is 4 hours. If you select anything less than 4 hours, it 

won’t let you submit it.
Module 8―Disposition Services

8–44 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

When You Cannot Copy Another Spot Bid, Continued 

Step 2, continued 

Input the following information in the “Origin Address” block: 

• SPLC

• Name

• Address 

• Availability (Pickup) Date/Time.

Input the following information in the “Destination Address” block: 

• SPLC

• Name

• Address 

• Required Delivery Date/Time. 

Note: Use same SPLC’s you found when you did your checks in VSM/Mainframe. 

Watch am/pm indicator. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–45

When You Cannot Copy Another Spot Bid, Continued 

Step 3

Requester: The system repopulates this, based on login to GFM. 

Note: If system displays your personal email, change it to disposition@dla.mil. 

Input in Remarks – Anything that would be helpful for carrier to formulate a bid. Such as, type 

equipment being requested, dimensions and/or weight, nomenclature, model number, serial 

number, NSN, etc. 

Check “Consignor Load” and “Consignee Unload.”

Step 4

Complete the Issuing Office Information. 
Module 8―Disposition Services

8–46 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

When You Cannot Copy Another Spot Bid, Continued 

Step 5 

For Mode, select “Truck.” 

Note: Don’t select any Services unless specifically requested.

Click “New Unit.” 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–47

When You Cannot Copy Another Spot Bid, Continued 

Step 6

Input: 

• Commodity Code (Option to use “Search” button) 

• Requisition Number (Should be on Shipping Request) 

• “Unclassified” (from the drop down menu) in the “Security Risk Code” field 

• “Standalone TAC/ATAC” (from the drop down menu) in the “Appropriation Type” field 

Click “Assign.” 

Step 7

Input “S4P4” (All Caps) in the “Abbreviated Code” field. 

Click “Assign.” 
Module 8―Disposition Services

8–48 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

When You Cannot Copy Another Spot Bid, Continued 

Step 8

TAC Code populates in “Appropriation” area.

Input material information. 

Note: Quantity is not the number of pieces. It is the number of pounds. 

Cube will calculate once dimensions are added. 

Step 9

Arrow to bottom of page. Click “Shipment Tree.” 

Step 10 

Go to “Finish up the Spot Bid Process in GFM” in this manual. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–49

Finish Up the Spot Bid Process in GFM (No Edits)

Introduction 

Steps are same no matter if you are processing a copied shipment or one created with a new 

shipment. 

Edits are made from this screen. 

Steps for finishing up the Spot Bid process in GFM when there are no edits 

Follow the steps below for finishing up the Spot Bid process in GFM when there are no edits. 

Step Action

1 If no edits are needed, click “Manifest.” 

2 Click “Printable Copy.”

3 Print document and review for accuracy.

Note: If looking for Shipment ID Number, it is under Marks and Annotations on far 

right hand side. 
Module 8―Disposition Services

8–50 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Finish Up the Spot Bid Process in GFM (No Edits), Continued

Step 1 

If no edits are needed, click “Manifest.” 

Step 2 

Click “Printable Copy.” 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–51

Finish Up the Spot Bid Process in GFM (No Edits), Continued

Step 3 

This page appears. Print document and review for accuracy.

Note: If looking for Shipment ID Number, it is under Marks and Annotations on far right hand 

side. 
Module 8―Disposition Services

8–52 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Finish Up the Spot Bid Process in GFM (Edits)

Steps for finishing up the Spot Bid process in GFM when there are edits 

Follow the steps below for finishing up the Spot Bid process in GFM when there are edits. 

Step Action

1 If edits are necessary, go back to Shipment Navigation Screen and click Edit for the 

section to be edited. 

Click “Manifest” again.

2 Click “Open for Bid” 

Wait until bid period closes to see any bids. 

3 Verify solicitation is really open by clicking “Open Shipments.”

4 Shipment should be listed. There may be others listed too. 

Make a note of Shipment ID Number.

5 After solicitation time has expired, go to GFM and click “Closed Shipments.”

6 Arrow to the bottom; locate the shipment and click on it.

7 Click “Manifest.”

8 Click “Award Screen.”

9 This is the list of carriers who have put in bids for this load. Print this list and close

GFM.

Compare the list of carriers against the Non Use List. 

• You can find this list at I:\J34 TO\J34 TOT\DPMS Enterprise Team\Enterprise 

Transportation\CARRIER SERVICE FAILURES\NON USE STATUS (carriers).xls

• This list changes frequently so verify it before calling any carriers. 

• The list is in order by SCAC.

If you find any on the Non Use List, annotate that on paperwork. 

Once you have eliminated the ones in Non Use Status, start at the top of the list and 

call/offer load to lowest carrier. 

If a carrier refuses, they are to be placed immediately in Non Use Status. For 

instructions, see the “Carrier Performance Letters” section in this module.Error! 

Reference source not found.

Once carrier is confirmed as accepting the load, ask for their email address to send the 

CBL. 

Have a Lead build a MTMC Release for shipment. 

Go to the “Processing Specialized Equipment Shipments in VSM” section of this 

module.
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–53

Finish Up the Spot Bid Process in GFM (Edits), Continued

Step 1

If edits are necessary, go back to Shipment Navigation Screen and click Edit for the section to be 

edited. 

Click “Manifest” again. 

Step 2 

Click “Open for Bid” 

Wait until bid period closes to see any bids. 
Module 8―Disposition Services

8–54 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Finish Up the Spot Bid Process in GFM (Edits), Continued

Step 3

Verify solicitation is really open by clicking “Open Shipments.” 

Step 4

Shipment should be listed. There may be others listed too. 

Make a note of Shipment ID Number. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–55

Finish Up the Spot Bid Process in GFM (Edits), Continued

Step 5

After solicitation time has expired, go to GFM and click “Closed Shipments.” 

Step 6 

Arrow to the bottom; locate the shipment and click on it. 

Step 7 

Click “Manifest.”
Module 8―Disposition Services

8–56 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Finish Up the Spot Bid Process in GFM (Edits), Continued

Step 8 

Click “Award Screen.”

Step 9 

This is the list of carriers who have put in bids for this load. Print this list and close GFM.

Compare the list of carriers against the Non Use List. 

• You can find this list at I:\J34 TO\J34 TOT\DPMS Enterprise Team\Enterprise 

Transportation\CARRIER SERVICE FAILURES\NON USE STATUS (carriers).xls

• This list changes frequently so verify it before calling any carriers. 

• The list is in order by SCAC.

If you find any on the Non Use List, annotate that on paperwork. 

Once you have eliminated the ones in Non Use Status, start at the top of the list and call/offer 

load to lowest carrier. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–57

Finish Up the Spot Bid Process in GFM (Edits), Continued

Step 9, continued 

If a carrier refuses, they are to be placed immediately in Non Use Status. For instructions, see the 

“Carrier Performance Letters” section in this module.Error! Reference source not found. 

Once carrier is confirmed as accepting the load, ask for their email address to send the CBL. 

Have a Lead build a MTMC Release for shipment. 

Go to the “Processing Specialized Equipment Shipments in VSM” section of this module.
Module 8―Disposition Services

8–58 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Rates from GFM 

Introduction

“Legal load” shipments are shipments that are not over-dimensional or overweight. 

If you have 10 or more like loads, go to the “Rates from Negotiations Route Orders (Form 349)” 

section of this module. 

Steps for getting a rate quotation 

Follow the steps below for getting a rate quotation. 

Step Action

1 From the GFM Main Menu, click “Rate Quotation.”

2 Click “Create New Request.”

3 The system defaults to “6” for the Number of SCAC. Change to a higher number, such 

as “150.” 

This is the number of carriers that will be returned on the request. 

Check Capacity Load – the exception would be if an LTL is requested. 

Input the type of equipment requested: (See “Trailer Selection Guide” section of this 

module, if you need assistance.) 

• AV1 – LTL (Van - less than truckload) 

• AV3 – TL (Van - truckload) 

• AF3 – Flatbed

• AH2 - Stepdeck

• A30 – RGN

Add special services that are requested: 

• Protective Tarping—Accessorial Code is PTS.

• Empty Weight Ticket—Accessorial Code is WTV.

• Others that are requested can also be added. 

If any Accessorial Services are needed, click on New List. 

4 Input:

• Origin SPLC—Use SPLC found in VSM or Mainframe 30/3S. 

• Destination SPLC—Use SPLC found in Mainframe 30/31. 

• Commodity—Should always be 999913. 

• Weight—Information received off request. 

Click “Submit.”
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–59

Rates from GFM, Continued 

Steps for getting a rate quotation, continued 

Follow the steps below for getting a rate quotation. 

Step Action

5 The system will assign a Rate Quote ID. Write down the Rate Quote ID for 

future research. 

Click on the Serial Number. 

To search by Rate Quote ID, input the Rate Quote ID that you wrote down. 

Click “Search.”

The Rate Quote ID will display. Click on it.

6 The “Rate Quotation Result” will be displayed.

Page 1 contains the Origin, Destination, Equipment, Mileage, Shipment 

Weight and the beginning of the list of carriers. 

Verify information is correct for shipment request. Take special notice that the 

SPLC’s are actually for the Installation/City that are on request. 

If the SPLC’s don’t match up with what is on request: 

• Stop and research the SPLC’s. 

• Have them corrected in system and re-run your request in GFM. 

• Copy header section that contains the Origin, Destination, Equipment, 

Mileage, Shipment Weight. 

• Paste it into a Word Document. 

• Review the carriers and begin making telephone calls offering shipment. 

• Review the

• type equipment

• pickup location 

• date/time of scheduled pickup 

• delivery location

• date/time of scheduled delivery, and

• shipment information will be provided to the carrier. 

• Inform them of any special accessorials needed. (Tarps, weight ticket, etc.)

As you call a carrier, copy and paste their info onto the Word document 

and annotate results of the phone call. (No answer, carrier can’t cover, 

etc.)
Module 8―Disposition Services

8–60 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Rates from GFM, Continued 

Steps for getting a rate quotation, continued 

Follow the steps below for getting a rate quotation. 

Step Action

6, 

con’t 

When a carrier accepts the shipment, copy and paste that carrier’s information 

into the Word Document. 

Annotate name and email of person who accepted shipment and telephone 

number used to contact that carrier. This is important in case another agent 

needs to contact the carrier concerning the shipment.

7 Click on “CAVS.”

8 Click “Tender Search.”

Input: 

• SCAC

• Tender Number, and 

• Supplement (most often Supplement is “00”).
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–61

Rates from GFM, Continued 

Step 1

From the GFM Main Menu, click “Rate Quotation.” 

Step 2

Click “Create New Request.”
Module 8―Disposition Services

8–62 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Rates from GFM, Continued 

Step 3

The system defaults to 6 for the Number of SCAC. Change to a higher number, such as 150. 

This is the number of carriers that will be returned on the request. 

Check Capacity Load – the exception would be if an LTL is requested. 

Input the type of equipment requested: (See “Trailer Selection Guide” section of this module, if 

you need assistance.) 

• AV1 – LTL (Van - less than truckload) 

• AV3 – TL (Van - truckload) 

• AF3 – Flatbed

• AH2 - Stepdeck

• A30 – RGN

Add special services that are requested: 

• Protective Tarping—Accessorial Code is PTS.

• Empty Weight Ticket—Accessorial Code is WTV.

• Others that are requested can also be added. 

If any Accessorial Services are needed, click on New List. 
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–63

Rates from GFM, Continued 

Step 4

Input: 

• Origin SPLC—Use SPLC found in VSM or Mainframe 30/3S. 

• Destination SPLC—Use SPLC found in Mainframe 30/31. 

• Commodity—Should always be 999913. 

• Weight—Information received off request. 

Click “Submit.”

Step 5

The system will assign a Rate Quote ID. Write down the Rate Quote ID for future research. 

Click on the Serial Number.
Module 8―Disposition Services

8–64 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Rates from GFM, Continued 

Step 5 (To search by Rate Quote ID)

To search by Rate Quote ID, input the Rate Quote ID that you wrote down. 

Click “Search.”

The Rate Quote ID will display. Click on it.

10795
Module 8―Disposition Services

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 8–65

Rates from GFM, Continued

Step 6 

The “Rate Quotation Result” will be displayed.

Page 1 contains the Origin, Destination, Equipment, Mileage, Shipment Weight and the 

beginning of the list of carriers. 

Verify information is correct for shipment request. Take special notice that the SPLC’s are 

actually for the Installation/City that are on request. 
Module 8―Disposition Services

8–66 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Rates from GFM, Continued 

Step 6, continued 

If the SPLC’s don’t match up with what is on request: 

• Stop and research the SPLC’s. 

• Have them corrected in system and re-run your request in GFM. 

• Copy header section that contains the Origin, Destination, Equipment, Mileage, Shipment 

Weight.

• Paste it into a Word Document. 

• Review the carriers and begin making telephone calls offering shipment. 

• Review the

• type equipment

• pickup location 

• date/time of scheduled pickup 

• delivery location

• date/time of scheduled delivery, and

• shipment information will be provided to the carrier. 

• Inform them of any special accessorials needed. (Tarps, weight ticket, etc.)

As you call a carrier, copy and paste their info onto the Word document and annotate results 

of the phone call. (No answer, carrier can’t cover, etc.) 
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Rates from GFM, Continued 

Step 6, continued 

When a carrier accepts the shipment, copy and paste that carrier’s information into the Word 

Document. 

Annotate name and email of person who accepted shipment and telephone number used to 

contact that carrier. This is important in case another agent needs to contact the carrier 

concerning the shipment. 

Step 7 

Click on “CAVS.” 
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Rates from GFM, Continued 

Step 8 

Click on “Tender Search.”

Input: 

• SCAC

• Tender Number, and 

• Supplement (most often Supplement is “00”). 
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Negotiations Routes Orders (Form 349)

Introduction

A Negotations Route Order (also known as Form 349) usually saves money and processing time. 

For multiple similar shipments with the same conveyance type picking up and delivering to the 

same locations, a Negations Route Order should be receivd from SDDC for this lane. 

Generally, a Form 349 should be received if 25 or more shipment requests are made for the same 

lane. This may be a one time project, such as 60 overdimensional RGN’s moving freight from 

Herlong, CA to Tucson, AZ. It may also be a lane where we have a steady flow of trucks on a 

regular basis between two locations. Example: two loads a day every day between Columbus, 

OH and Holbrook, NY. 

Often, one individual is assigned all the shipments for that lane. They generally work with one 

or two carriers for all the shipments. 

Carriers can plan better for these shipments because once they start accepting freight, we can 

give them the list of dates/times for future shipments so they can start getting them covered and 

be ready when we are ready to create the CBL’s. 

SDDC monitors these closely so be sure to award them in the order of the 349 list. Keep good 

notes if you don’t use someone. 

Many carriers who are on the Non Use List still bid on these, so check the list before awarding. 

If a carrier fails on a Negotations Route Order, that puts them in Non Use for 90 days. This is a 

good incentive for carriers to put their best drivers on the loads. 

When the MTMC Release is built for the shipments, have the end date be the end of the shipping 

period and do not delete it until the 349 is expired. 

To get a Form 349, fill out a DD1085, Domestic Freight Routing Request and Order and email to 

SDDC.
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Negotiations Routes Orders (Form 349), Continued

Basic information needed 

There is some basic information needed to fill out the form; gather this information before 

starting. 

Confirm information with scheduler: 

• Do we have all the Shipment Requests or are there more to follow?

• Is this a one time event or is this something that is continous?

• If it is continous, is there an estimate as to how many per day or per week? 

• If the shipments are for Rolling Stock, what specifically are we shipping? Tractors, 

Humvees, Bulldozers, etc.? 
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DD Form 1085 (Domestic Freight Routing Request and Order)

Example DD Form 1085 

Below is a sample of a DD Form 1085. 

1085 Fillable 

Sample.pdf
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DD Form 1085 (Domestic Freight Routing Request and Order), Continued

Filling out the DD Form 1085 

Follow the instructions on the table below when filling out a DD Form 1085. 

Block Directions

TO: Leave it as typed for SDDC’s address.

FROM: Leave it as typed for DLA Distribution. 

1 “SC3103”

2 Date submitting form: 4 digit year, 2 digit month, 2 digit day

3 Date first shipment is picking up.

4 DLA Disposition Shipments are always TP3. 

Date is the date last shipment is delivering.

5 Leave blank.

6 Fill in information on the freight.

• Commodity Code for: 

• Rolling Stock is “190190” 

• Aircraft Part is “011760” 

• Miscellaneous Freight is “999913” 

 

• Be specific as to the freight – is the weight and dims for each piece or for each 

truck? 

• If weights and dims are not the same for all trucks, then use the heaviest/largest 

piece for the weight and dims. 

7 Number (or estimated number) of trucks you are requesting. If you are requesting 

flatbeds, make it 48’ for size. Type is RGN, AF3, etc. 

8 Weight for all the trucks. 

For example: The weight for each truck is 16140 and we have 13 trucks, so the gross 

weight is 209,820.

9 Cube for all the trucks. 

For example: The cube for each truck is 1935 and we have 13 trucks, so the total 

cubic feet is 25,155.

10 Origin’s Address

This information can be obtained by following DSS pathway 30-3S to access the 

DPIV (INQUIRE VENDOR PROFILE TABLE) screen.

But retitle the first line to be “DLA Disposition Services.”
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DD Form 1085 (Domestic Freight Routing Request and Order), Continued

Filling out the DD Form 1085 

Follow the instructions on the table below when filling out a DD Form 1085.

Block Directions

11 Destination’s Address

This information can be obtained by following DSS pathway 30-31 to access the 

ADPE (ADDRESS DATA INQUIRY) screen.

But retitle the first line to be “DLA Disposition Services.”

12 This is the SPLC, plus the same address information as Block 10.

13 This is the SPLC, plus the same address information as Block 11.

14 Leave blank.

15 Leave blank.

16 Remarks

• Add any additional explanatory information that may be helpful to SDDC or to a 

bidder. (For example: How many trucks on which dates? Do you expect two 

trucks a week for 10 weeks?)

• Add in the mileage you pulled out of DTOD and when delivery will be.

17 Your information

18 Your information

19 Signature optional

20 Leave blank

21 Leave blank

22 Leave blank

23 Leave blank

24 Leave blank

25 Leave blank

26 As in example - Sherri Troup, Chief Transportation Division

27 Signature optional
Module 8―Disposition Services

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DD Form 1085 (Domestic Freight Routing Request and Order), Continued

Email DD Form 1085 

Send about 1-2 weeks before planning to start moving the freight. 

Send to usarmy.scott.sddc.mbx.negotiations-team@mail.mil 

Always email it from disposition@dla.mil and copy disposition@dla.mil 

Requests not responded to in a timely manner 

If requests are not responded to in a timely manner, call DSN 770-4513 or commerical 618-220-

4513. 

When calling, normally the request will arrive back the next day. 

Another option is to forward the original email request and ask for an update. 
Module 8―Disposition Services

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Processing Specialized Equipment Shipments in VSM

Introduction

Regardless of whether the Rate Quote for the Specialized Equipment was obtained via GFM 

Rates, Spot Bid Rates, or from Negotiations Route Order Rates, the process to work them in 

VSM is the same. 

1. Have your MTMC Release built. 

2. Log into VSM and go to the Pickup Site Location, which should default to the Origin 

Processing Screen. 

3. If Requisition Number is not on the list or changes need to be made to it, go to the section 

“Error! Reference source not found.Error! Bookmark not defined..” 

4. Whether a shipment is for one piece of freight OR multiple pieces; go to Module 5 (Freight 

on Board Origin Processing)

Input for Single Variance Processing

Note the following must be filled in when processing these types of shipments: 

• Type Pack 

• Type Equipment. 

• Carrier Remarks: 

Input 

• type of conveyance 

• Pickup Date/Time

• POC information

• Delivery Date/Time 

• Select Ship Date from calendar.

Click “Submit.”
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Processing Specialized Equipment Shipments in VSM, Continued

Input for Multi Freight Piece processing

For “Type Pack,” select type from the drop down menu. 

If it is... Then select...

a single pallet “skid.”

multiple types of freight “piece.”

For Weight, take the total weight of the shipment and divide it by the number of pieces to get the 

average weight. 

For Cube, take the total cube of the shipment and divide it by the number of pieces to get the 

average cube. 

Quantity will be 1. 

Click “Same for Remaining Pieces.” 
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Processing Specialized Equipment Shipments in VSM, Continued

Review/confirm the details

Follow the steps below for reviewing/confirming details.

Step Action

1 Confirm/correct pickup time

2 If system pulled wrong carrier and/or price, correct by:

• Selecting the correct SCAC from the drop down menu under the “Replan Shipment” 

• Inputting the correct MTMC Release Number

Click “Submit”

3 Confirm/correct pickup date and time

4 Confirm/correct remarks 

5 Confirm/correct Accessorial Charges

• Spot Bids should not have any Accessorial Charges (bid price is inclusive of all 

charges

• Fuel Surcharge (FSC) (should populate on its own) 

• Protective Tarps (PTS) is added

• Any other special charges

6 NMFC is 999913 (in most cases)

7 TAC Code for DRMS Shipments is S9NA

8 Click:

• “Submit”

• “Accept and Print”

Print 2 copies and sve .pdf file to desktop, naming it the CBL number. 

 
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Processing Specialized Equipment Shipments in VSM, Continued

Create email

You should have the Subject already filled in for a new email. 

Send an email to the carrier from disposition@dla.mil 

Copy:

• The Scheduler (Individual) at Battle Creek. 

• Their Team Inbox – dladispositiontransportationservices@dla.mil 

• Our Team Inbox – disposition@dla.mil 

Paste those notes that you copied into the body of the email.

Add in the correct Signature Block above that.

Send the email. 

Attach email to CRM ticket and close ticket. 

RINS

RINS are added when the MTMC is built. RINS can be found in DSS program 60/65 – DPIG.

Input: 

• “I” in the “ACTN” field

• RIN Number in the “RIN/TIN ID” field 

• “D” in the “PRINT LOC” field 

The DSS screen will display remarks for that RIN.

RIN’s added on the MTMC Release for DRMS Shipments are:

• “111,” “114,” “116,” “134” for all shipments.

• “341” for LTL, “347” for TL Exclusive Use. 

See the screenshots on the next few pages to view examples.

Note: If updates are needed, the Work Leader or Team Leader would update them on the DPLG 

(TRANSPORTATION INFORMATION NOTES MAINTENANCE) screen (DSS 

pathway 80-87). (See Module 9 (Work Team Lead Duties)) 
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Processing Specialized Equipment Shipments in VSM, Continued

RIN 111—Shipper to Load, Consignee to Unload 

Below is an example of the DPIG (TRANSPORTATION INFORMATION NOTES 

MAINTENANCE) screen displaying “111” in the “RIN/TIN ID” field. 

RIN 347—Exclusive Use

Below is an example of the DPIG (TRANSPORTATION INFORMATION NOTES 

MAINTENANCE) screen displaying “347” in the “RIN/TIN ID” field. 
Module 8―Disposition Services

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Verifying SPLC

All CBLs must show SPLCs 

All CBL’s must show the SPLC’s for pick up and delivery locations. The Destination SPLC is 

displayed in Block 6 and the Origin SPLC is displayed in Block 7. 

If the SPLCs are missing and the CBL has been processed without them, cancel the CBL and 

reprocess. 

The SPLC’s should all be in the system, but sometimes we need to confirm one is correct.

Researching a SPLC 

To research a SPLC, use eDASSINQ: https://www2.transactionservices.dla.mil/portal/portal.asp 

Search by DODAAC. 

Click “Transportation Information” 

Note: If the DODAAC has been input into DSS correctly, you will not need to go here. 
Module 8―Disposition Services

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Carrier Performance

 

Late truck/No-Show Notices 

A Late Truck/No Show notice is received from the DLA Disposition Services scheduler when 

the carrier has not arrived at the pick-up location at the scheduled date/time. 

DLA Disposition Services scheduler at Battle Creek will submit the “Late Truck” or “No Show” 

notice to: 

• Their Team Inbox – dladispositiontransportationservices@dla.mil 

• Our Team Inbox – disposition@dla.mil

• Carrier

• Pick-up site POCs 

• Delivery (Destination) POCs

The Carrier will respond to the e-mail. DLA Distribution does not need to contact the carrier 

unless requested by the scheduling office. 

Carrier performance letters 

If DLA Disposition feels a carrier performance letter is needed, that information will be provided 

to DLA Distribution. 

Carrier performance letters are issued per the Defense Transportation Regulation (DTR) Chapter 

207 and the MFTURP-1. 

Guidelines for carrier performance letters agreed upon between DLA Disposition and DLA 

Distribution:

• Carrier is late (more than 1 hour). Date/time stamp time is required on CBL to verify the 

time. 

• Carrier is a no show for reasons other than mechanical problems, traffic issues, weather, etc. 

Preparing Carrier Performance Letters

Carrier Performance Letters must be prepared and sent to carrier no later than 30 days after 

service failure occurred.

Template - Service 

Failure Letter.pdf
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Carrier Performance, Continued

Example of a Carrier Performance Letter 

A sample Carrier Performance Letter is shown below.
Module 8―Disposition Services

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Reprocessed Shipments

Handling reprocessed shipments

When a carrier drops a load, contact another carrier to cover the load. 

Print a copy of the CBL for the dropped load and give to Syncada (Third Party Payment System 

(TPPS)) to ensure the bill doesn’t get paid. 

Steps for handling reprocessed shipments

Follow the steps below for handling reprocessed shipments. 

Step Action

1 Go to VSM and login at the “Pick Up” site. 

2 Under “Exceptions,” click “Cancel Shipment.”

3 Input the SCN of original shipment

Click “Submit.”

4 Click “Yes” when prompted to cancel. 

The original TCN will now be back in Origin Processing. Continue processing.
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Reprocessed Shipments, Continued

Step 1

Go to VSM and login at the “Pick Up” site. 

Step 2

Under “Exceptions,” click “Cancel Shipment.” 

Step 3

Input the Shipment Control Number (SCN) of original shipment 

Click “Submit.” 

Step 4

Click “Yes” when prompted to cancel. 

The original TCN will now be back in Origin Processing. Continue processing. 
Module 8―Disposition Services

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Cancelled Requests

Introduction 

Cancellation from the DLA Disposition Office will be in e-mail format.

If scheduler contacts via telephone, please ask for cancellation to be placed in writing – email.

Cancellation should be sent to the delivery mailboxes:

dladispositiontransportationservices@dla.mil and disposition@dla.mil 

If a CBL has been processed 

The agent who processed the CBL should cancel the order. If the agent is not in the office on the 

day the cancellation request comes in, the Work Lead or Team Lead should ensure it gets 

cancelled. 

Original agent will be copied on any emails the Lead sends about the cancellation. 

Call carrier and advise of the cancellation. Be sure to annotate name of who you spoke to at the 

carrier. If the agent was not there and a message was left, annotate that in the notes. 

Reply to the cancellation email 

When replying to the cancellation email, copy carrier on the email. Even though you have 

already spoken to them on the phone, we still need to notify them in writing. 

If dladispositiontransportationservices@dla.mil and disposition@dla.mil were not included on 

the original email, add it. 

Let them know it has been cancelled. 

Save the sent email as a .msg document. 

Syncada (TPPS)

Syncada must be informed of the cancelled CBL. Print a copy of the CBL and write “Cancelled” 

across the top and give to our Syncada personnel. 
Module 8―Disposition Services

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Superseded TCNs

TCN supersedes a different one

The email may say that a TCN supersedes a different one.

If the old Requisition number is in VSM, retire it in the system. Process under the new 

information. 
Module 8―Disposition Services

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Site Specific Information

TINs

TIN’s for Destination DODAAC should include this information. Provided below is a quick 

reference guide. 

Anniston, AL 

Accepts deliveries Monday thru Thursdays 

Barstow, CA 

Accepts deliveries Monday thru Friday. Does not accept earlier appointments than what is 

specified on the CBL.

Camp Pendleton, CA 

Accepts pickups and deliveries Monday thru Thursdays 

Camp Lejeune, NC

Call Paul McGrath at 910-366-2751 at arrival. 

Charleston/Goose Creek, SC 

Must have Security Forms

Forms can be found at 

I:\J34 TO\J34 TOT\Desk Guides\INTERNAL PROCESSES\DRMS\Site Specific 

Info\Charleston - Goose Creek Security Forms.msg

Colorado Springs (FT Carson, CO) 

Only accepts deliveries on Wednesday and Thursdays 

Columbus, OH 

Driver must have valid ID and be US Citizen. 

No Foreign Nationals. 

Only accepts deliveries on Tuesdays, Wednesdays and Thursdays 

Eglin AFB 

Must fill out two forms and fax to 850-882-3732. 

Fax must be received within 72 hours of the shipment. 

Forms can be found at I:\J34 TO\J34 TOT\Desk Guides\INTERNAL PROCESSES\DRMS\Site 

Specific Info\Eglin

Fairchild AFB, WA 

Needs driver’s name, SSN, DOB and company he works for (the one on his truck) 24hrs in 

advance of pick up for security purposes. Rick Steenhoven 253-967-1203 
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Site Specific Information, Continued

FT Lewis, WA 

Accepts All conveyances for deliveries Monday thru Thursdays 

FT Riley, KS 

Accepts All conveyances for deliveries Monday thru Thursdays. 

Herlong, CA (Sierra Army Depot) 

Base follows Real ID Act requirements, Driver must have valid ID and be US Citizen 

Pass and ID is Bldg. 106. Do not attempt entry through front gate. 

No shipments on Friday. 

Hill AFB, UT

Only accepts deliveries on Thursday and Friday 

Driver must 24hrs in advance of delivery 801-777-2928 OR 810-777-6659

Hooks, TX (Red River Army Depot) 

Accepts All conveyances for deliveries Monday thru Thursdays. NO VANS on Fridays 

Mechanicsburg/Susquehanna/PA

All visitors will have a background check completed once every 3 months. 

Gate requests visitor's full name and birthdate (month, day and year) be sent up the day before 

visitor is to arrive.

If visitor refuses to give information, when they arrive at the main gate, they will be detained 

until background check is completed or refused entry. 

There are NO exceptions to this rule. Everyone without a CAC card will have a background 

check run. 

Security keeps visitor's name and birthday on file so information should only need to be provided 

once.

POC info at Mechanicsburg is Tanya Fox @ 717-605-1214. 

Fax is 717-604-7104. 

For original emails, see I:\J34 TO\J34 TOT\Desk Guides\INTERNAL PROCESSES\DRMS\Site 

Specific Info\Mechanicsburg - Security Info.msg 
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Site Specific Information, Continued

McAlester, OK

Must be U.S. Citizen. Truckers must call 24 hours ahead of delivery. Phone is 918-420-6248. 

Does not take deliveries on Fridays 

Odenville, AL (DEMIL Contractor)

Accepts deliveries Monday thru Friday. NO VANS 

Pine Bluff, AR 

Does not take deliveries on Fridays 

Richmond, VA 

Accepts deliveries Monday thru Thursdays. Exception: Accepts FMS (Foreign Military Sales) 

Monday thru Friday 

San Joaquin (Tracy), CA 

Accepts deliveries Monday thru Thursdays 

San Antonio, TX 

Only accepts deliveries on Tuesdays, Wednesdays and Thursdays 

Tucson, AZ (Davis Monthan) 

Must deliver by 14:30. 

Tucson HVF West, AZ (DEMIL Contractor) 

Accepts deliveries Monday thru Friday. Processed property only 

Warner Robins AFB, GA 

Only accepts deliveries on Tuesdays, Wednesdays and Thursdays. 

Wright-Patterson AFB, OH 

Driver must have Valid ID and be U.S. Citizen. Only accepts deliveries on Mondays thru 

Thursdays 
Appendix A—Acronyms/Abbreviations

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 A–1

Appendix A

Acronyms/Abbreviations 
Appendix A—Acronyms/Abbreviations

DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1 A–3

Acronyms/Abbreviations 

Acronym Meaning

ACA Air Clearance Authority

ACF Active Contract File

AES Automated Export System

CAC Common Access Card

CAGE Commercial and Government Entity

CBL Commercial Bill of Lading

CDD Contract Delivery Date

CIC Customer Interaction Center

CLIN Contract Line Item Number

CLIN Contract Line Item Number

CONUS Continental United States

CONUS Continental United States

CRM Customer Relationship Management

DEMIL Demilitarization

DLA Defense Logistics Agency

DODAAC Department of Defense Activity Address Code

DRMS Defense Reutilization Management System 

(currently known as DLA Disposition Services)

DSN Defense Switched Network

DSS Distribution Standard System

DTCI Defense Transportation Coordination Initiative

DTOD Defense Table of Official Distance

DTR Defense Transportation Regulation

ETA Electronic Transportation Acquisition

ETA Estimated Time of Arrival

ETRR Export Traffic Release Request

FMS Foreign Military Sales

FOB Free on Board

FSC Federal Supply Class/Fuel Surcharge

GFM Global Freight Management

IAW In Accordance With

IBS Integrated Booking System

ICP Inventory Control Points

IPD Issue Priority Designator

ITN Internal Transaction Number

LTC Long Term Contract

LTL Less than Truckload

LWH Length, Weight, Height 

MBN Master Bill Number

MEO Remove from SOP please

MFTURP Military Freight Traffic Unified Rules Publication

MPO Manual Purchase Order

MRO Materiel Release Order

MSC Major Subordinate Command
Appendix A—Acronyms/Abbreviations/Form Names 

A–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

MSDDC Military Surface Deployment and Distribution Command

MSL Military Shipping Label

MTMC Military Traffic Management Command

NDN Northern Distribution Network

NIIN National Item Identification Number

NSN National Stock Number

OCONUS Outside the Continental United States

PCNF Port Call File Number 

PO Process Order

PO Purchase Orders

POC Point of Contact

POD Port of Debarkation

POE Port of Embarkation

PTS Protective Tarps

RDD Required Delivery Date

RFID Radio Frequency Identification

RGN Removable Goose Neck

RIN Routing Instructions Notes

SCAC Standard Carrier Alpha Code

SCN Shipment Control Number

SDDC Surface Deployment and Distribution Command

SIG Signal Code

SPLC Standard Point Location Code

SUP ADD Supplementary Address

TCMD Transportation Control and Movement Document

TCN Transportation Control Number

TIN Transportation Information Notes

TMD Temperature Monitoring Device

TP Transportation Priority

VOYDOC Voyage Document Identifier

VRF Vendor Request Form

VSM Vendor Shipment Module

WAWF Wide Area Workflow
Appendix B—Processing MRE Shipments

DLA Distribution Vendor Shipment Module (VSM) 2020 Version B-1

Appendix B 

Processing Meals Ready to Eat (MREs) Shipments
Appendix B—Processing MRE Shipments

DLA Distribution Vendor Shipment Module (VSM) 2020 Version B-3

Processing Meals Ready to Eat (MREs) Shipments

Requests

Requests are received from DLA Troop Support (Philadelphia (Subsistence)). 

Note: The following is an optional internal process for keeping track of MRE shipments. 

The data below can be input on an EXCEL spreadsheet prior to distributing to the DLA 

Distribution Center Transportation Agent (TA):

 

• Date/time received

• Agent Initial

• Vendor Name 

• TCN/Document Number 

• Destination

• RDD 

Requests are handed directly to the TA for processing.

Request requires multiple trucks

If request requires multiple trucks, additional lines will need to be added to the EXCEL 

spreadsheet).
Appendix B—Processing MRE Shipments 

B–4 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

CONUS Truck Shipments

Calculation 

Calculate most economical equipment needed. Do a cost comparison in the Global Freight 

Management (GFM) System to determine which is most cost effective (Less than Truckload 

(LTL) (shipments less than 10,000 pounds) versus Truckload (TL) or multiple truckloads). 

Example: Determine cost effectiveness based on: 

• One case weighs 22 lbs. (Number of cases is found in the Quantity block) 

• One pallet weighs 1156 lbs. 

• 48 cases fit on a pallet

• Maximum number of pallets per truck is 38. 

If the request consists of at least 25 truckloads or 500,000 lbs.

A Domestic Freight Routing Request and Order should be completed and submitted to Surface 

Deployment and Distribution Command (SDDC) to obtain carriers. See a work lead for 

completion/submission of the request. 

For pickup and delivery

Contact origin and destination POC for days and hours of operation. 
Appendix B—Processing MRE Shipments

DLA Distribution Vendor Shipment Module (VSM) 2020 Version B-5

Requests Going To “Site R”

“Round Robin” shipment

Shipment will be “Round Robin” (Carrier will take freight in and bring freight out). Contact the 

delivery POC annotated on the DD Form 1348. The POC will provide the following information 

that must be provided to the carrier: 

• Actual delivery location

• Directions to forward to the carrier

• Security Form

• Electronic Visit Request

The information required on the Security Form and Electronic Visit request MUST BE 

PROVIDED TO THE POC 24 to 48 HOURS PRIOR TO PICK UP in order to obtain Security 

Passes for the driver prior to arrival. 

Driver must be a U.S. citizen. 

Example of Security Form

An example of a Security Form is shown below. 

It must be provided to the carrier for completion and returned to the POC 24-48 hours prior to 

pick up. 
Appendix B—Processing MRE Shipments 

B–6 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Requests Going To “Site R”, Continued

Example of an Electronic Visit Request 

The Electronic Visit Request must be provided to the carrier for completion and returned to the POC 24 to 

48 hours prior to pick up. 

Instructions

Form
Appendix B—Processing MRE Shipments

DLA Distribution Vendor Shipment Module (VSM) 2020 Version B-7

Return of MREs To “Site R”

Manual Commercial Bill of Lading (CBL)

A manual CBL will need to be produced for the return of the MRE’s. 

Note: The carrier used to take the MRE’s into SITE R will be the same carrier to return 

MRE’s – you will need to ensure the carrier has a tender to cover both shipments.
Appendix B—Processing MRE Shipments 

B–8 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Request for Container Movement

Number and size of containers

The number and size, of containers (all containers will be “Dry”) is based on the “number of boxes” 

(Quantity block) provided on the DD Form 1348: 

Regular MREs

Regular MRE boxes that will fit into a container:

• 768 boxes will fit in a 20 foot container

• 1728 boxes will fit in a 40 foot container

HALAL MREs

HALAL MREs are meals that are prepared as prescribed by Muslim law. These MREs will call 

for sail dates. Once the dates are set, submit the Container Booking Request.

HALAL MRE boxes that will fit into a container:

• 480 boxes will fit in a 20 foot container

• 960 boxes will fit in a 40 foot container

• 1200 boxes will fit in a 40 foot High Cube container 

Contact origin POC for days and hours of operation. 

Note: No Health Certificates are required for MRE’s.
Appendix B—Processing MRE Shipments

DLA Distribution Vendor Shipment Module (VSM) 2020 Version B-9

MREs Overseas Via Military Airlift

POC at vendor’s location 

The POC at the vendor’s location is contacted to obtain how the material is packed and the actual 

weight and cube of the shipment. The shipment is air validated in FACTS 

Process requisition

Process requisition in Vendor Shipment Module (VSM) Web. 

As an example: Vendor Name: My Own Meals (Cage A0YN13)

Military Shipping Label (MSL)

The MSL is supplied to the vendor 
Appendix B—Processing MRE Shipments 

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Step 1

Access SDDC/ETA/GFM (Global Freight Management) for carrier and rates.

Select “Rate Quotation.” 

Step 2

Select “Create New Request.”
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Step 3

The system defaults to 6 for the “Number of SCAC” – this should be changed to a higher 

number. This is the number of carriers that will be returned on the request. 

Input the type of equipment requesting: 

• “AV1” – LTL (less than truckload) 

• “AV3” – TL (truckload)

Note: If unsure of equipment size (“AV1” or “AV3”), do a cost comparison to see which is 

more cost effective and/or contact a Work Lead for guidance.

Click “Submit.
Appendix B—Processing MRE Shipments

B–12 DLA Distribution Vendor Shipment Module (VSM) 2020 Version 1

Step 4

Input the Standard Point Location Code (SPLC) of the origin of shipment. 

Note: A search can be done by clicking on the “SPLC” button. When the search screen appears 

enter the city, state and select “Wildcard Search” 

Click on “Search.” 

marengo

MREs Overseas Via Military Airlift, Continued
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Step 5

Click on the radio button next to the SPLC wanted. 

The SPLC is input on the request form. 

Once you select the desired location, the SPLC is input on the request form. 
Appendix B—Processing MRE Shipments 

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Step 6

Repeat Step 5 to find the SPLC for the destination of the shipment. 

Step 7

The commodity is input as “999913” (Freight All Kinds). The weight is the weight of the 

shipment (If multiple trucks are needed – the weight input is the weight for one truck). 

Click “Submit.” 
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Step 7

A Rate Quote ID is returned. 

Click on the serial number you wish to view. 

Step 8

The list of carriers is returned. Begin making telephone calls to offer shipment to the carriers. 

When a carrier accepts the shipment, the page the carrier appears on and the first page is printed 

and kept with the CBL for reference. 
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Step 9

Access Transportation Facility Guide (TFG) for any special instructions pertaining to the 

delivery location. 

Pathway: 

• SDDC

• ETA

• GFM

• Transportation Facilities Guide

Step 10

Input the DODAAC and click on “Search.”

If no records are found, input your DODAAC in the “Supported DODAAC” field. 
Appendix B—Processing MRE Shipments

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Step 11

Select a DODAAC by double clicking on it.

Step 12 

Review “Remarks” 

Click on “Motor.” 
Appendix B—Processing MRE Shipments 

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Step 13

Any special instructions that would pertain to the shipment must be annotated on the CBL. 

Print this information and input into DSS. 

Step 14

A Standing Route Order (SRO) release must be created in VSM DSS. Follow pathway 80-84 to 

display the DPLD (MAINTAIN MTMC CARRIER COVERAGE TABLE) screen prior to

processing the request. 

A copy of this release number should be provided to the Transportation Agent (TA), so it can be 

deleted after the CBL is processed.
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Step 15

Follow VSM DSS pathway 80-82 to access the DPLB (L/M FUEL SURCHARGE RECORD) 

screen.

Ensure Fuel Surcharge Record is input for the carrier/tender 

Step 16

Access VSM for the location from which the shipment is originating. 

Click on location. 
Appendix B—Processing MRE Shipments 

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Step 17

Build “Manual Purchase Order” using the information from the DD Form 1348 received from 

DLA Troop Support. 

Click “Add.” 
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Step 18

Input information obtained from the DD Form 1348. 

Change IPD to “12” (the IPD must be changed to a TP3 so VSM does not route the 

material via an air carrier)

Select “Origin Processing” in the “Processing Type” field.

Click “Submit.” 
Appendix B—Processing MRE Shipments 

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Step 19

Receive the message “Manual Purchase Order has been added successfully.”

Click “Process Shipment.” 

Step 20

Click “Submit.”
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Step 21

Select the appropriate hazardous material type.

Click “Submit.”

Step 22 (if multiple trucks are being processed)

If multiple trucks are being processed, select “Partial”

Note: If request is for one truck, change “Processing Type” to “Total” and input the weight and 

dimensions. Proceed to Step 24. 

Change the quantity to amount loaded on one truck. 

Input the weight and dimensions for the truck. 

Click “Submit.” 
Appendix B—Processing MRE Shipments 

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Step 23

Input the number of pallets on the truck in “Carrier Remarks.” 

Click “Submit.” 

Step 24

The message “Message From Server! The FOB Origin Shipment _____ has been accepted. 

Annotate the shipment control number. 

Access VSM DSS.
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Step 25

Follow VSM DSS pathway 10-1C to display the DPBA (REVIEW SHIPPING DOCUMENTS) 

screen.

Input an “X” next to the Ship Control Number to review. 

Press ENTER.

VSM DSS will display the DPBB (REVIEW BILL Of LADING DATA) screen.

Step 26

Review information for accuracy. Additional information to address (Bldg number) can be 

added. The POC for Consignee is input in “User Entered Marks” field. 

Select F6 to view TCN information – appropriation. 

x
Appendix B—Processing MRE Shipments 

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Step 27

On the DPBD (REVIEW TCN DATA) screen, change the APPN to reflect the new TAC code. 

Input “Y” in the “DONE” field. 

Note: For all MREs use the appropriate TAC code the current fiscal year. 

Press ENTER.

Press F4 to return to 1st page of bill. 

Then press F9 to display the DPBC (REVIEW VENDOR DATA/ACCESSORIALS

/REROUTE SHIPMENTS) screen. 
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Step 28

The Pick-up date/pick-up time (if known) can be changed on this screen. 

Verify fuel surcharge was calculated. 

Changes to SRO release number and SCAC are completed on this screen, if needed. 

If changes/updates are made, input “Y” in “DONE WITH UPDATES” field. 

Press ENTER.

F4 to return to DBPA (REVIEW SHIPPING DOCUMENTS) screen.
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Step 29

Input “T” to tender shipment 

Press ENTER.

VSM DSS will display a refreshed DPBA (REVIEWSHIPPING DOCUMENTS) screen.

Step 30

The message “SHPMNT CNTL NBR _____ PROCESSED” is displayed at the bottom of the 

screen.

Step 31

Follow VSM DSS pathway 30-3P or 10-1D to display the DPQX (DISPLAY AND RELEASE 

EXCEPTIONS) screen.
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Step 32

Input an “R” next to the Ship Control Number to release. 

Press ENTER.

VSM DSS will display the DPQY (ACCEPT/DECLINE) screen.

Step 33

Input a “Y” in the “TENDER ACCPTED (Y/N) field.

Press ENTER.” 

Note: If you accidentally send a shipment to the DPQX ((DISPLAY AND RELEASE 

EXCEPTIONS) screen, it can be resent back to the DPBA (REVIEW SHIPPING 

DOCUMENTS) screen by inputting an “N” in the “TENDER ACCPTED (Y/N) field. 

This will send the shipment back for review or to make changes. 
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Step 34

Access VSM to print bill. 

Select the document you want printed. 

Press “Print.”
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Example of the CBL 

Below is an example of the CBL provided to the origin POC at the pickup location. 

Note: It is not necessary to print the MSL.

The copy of the CBL with the charges is: 

• Provided to the carrier

• Provided for Sycada purposes 

• Kept with the TA for follow up 
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Example of MRE tracking

The CBL number (s), Carrier, Pick up date/time are input on the MRE Tracking spreadsheet 

SRO Release Number should be deleted from VSM DSS Main Frame.

Follow up with carrier and/or pick up location to ensure the freight was picked up to meet the 

RDD on the request. 

In this example, Column “J” is updated when the shipment was picked up. 
DLA

DISTRIBUTION

PROCESS 

MANUAL

https://dlamil.dps.mil/teams/C12/603/Standardization/Forms/AllItems.aspx?RootFolder=%2Fteams%2FC12%2F603%

2FStandardization%2FVSM%2FProcess%20Manuals&FolderCTID=0x01200029C9F0E290390146BB01EA9B8FC63D4E