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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS

REVISION 49 (JULY 1, 2018)

PART I - Instructions to Suppliers for the Submission of Quotations and Automated Evaluation

1. General Information/Instruction: 

 (a) This solicitation, called the DLA Master Solicitation for Automated Simplified Acquisitions, is used with the request 

for quotations (RFQ) and the award of purchase orders for automated EProcurement acquisitions valued up to the 

simplified acquisition threshold (SAT). The information/instruction found in this document expands upon 

information/instruction found within individual solicitations that reference this document. The DLA Master Solicitation 

for Automated Simplified Acquisitions is referenced in all automated RFQs that are located on the DLA Internet Bid 

Board System (DIBBS). Each RFQ contains a web link to this master solicitation. Suppliers are required to read PART I 

of this master solicitation to understand the automated solicitation, evaluation and award process for the automated 

simplified acquisitions. Suppliers shall comply with the master solicitation in effect at time of award. The master 

solicitation will be updated to reflect changes in law, regulation and acquisition policies and procedures. Updates to this 

master solicitation will be identified by a date and revision number. Changes from the preceding revision will be 

indicated by using strikethrough to mark deleted text and yellow highlighting to mark added text. Prior versions of the 

DLA Master Solicitation for Automated Simplified Acquisitions will be archived andavailable.

 (b) The master solicitation contains multiple parts. Part I instructs suppliers in the submission of quotations, use of the 

DIBBS, and the automated award evaluation. Part II contains the mandatory provisions and clauses, conditional 

provisions and clauses, and procurement notes that apply to automated solicitations and purchase orders. Provisions, 

clauses, and procurement notes are incorporated by reference. They have the same force and effect as the full text. The 

full text of provisions, clauses, and procurement notes can be found via the applicable links provided in Part II below.

 Note: On or about October 5, 2017, mandatory provisions and clauses located in Part II Subpart A will appear in

 automated solicitations and awards. Refer to the Master Solicitation for the conditional provisions and clauses, and

 procurement notes as set forth in Part II Subparts B and C. In the event of a conflict between mandatory provisions and

 clauses explicitly cited in automated solicitations and awards and those located in the Master Solicitation Part II Subpart

 A, the mandatory provisions and clauses in the automated solicitation or award will take precedence.

2. DLA Internet Bid Board System (DIBBS) Instructions for AutomatedSolicitations.

(a) AUTOMATED SOLICITATION NUMBERING: Automated solicitations are identified by “SPE” in the first three 

positions of the solicitation number and “T” or “U” in the ninth position of the solicitation number.

(b) SUBMITTING QUOTATIONS: Automated quotations must be submitted electronically on DIBBS at

https://www.dibbs.bsm.dla.mil/ for all automated RFQs posted on DIBBS. Quotations received by other electronic 

means, even though within the FAR definition of “electronic commerce” or “electronic and information technology”, 

such as facsimile (fax) or electronic mail (email) will not be considered for award. Quotations transmitted in hard copy by 

U.S. Mail or other means will not be considered for award. Quotations received after the return date/time may only be 

considered in accordance with the late quotation provision in paragraph (e) below.

(c) RETURN DATE AND TIME: The time for receipt of quotations is 3:00 P.M. Eastern Standard Time, or when 

applicable, Eastern Daylight Savings Time on the return date. If a return date falls on a Saturday, Sunday or federal 

holiday, the return date will be extended to the next business day. Quotations submitted using EDI/DIBBS are subject to 

electronic interface latency which can result in transmission delays. Suppliers must consider transmission delays in the 

EDI/DIBBS system when submitting quotations and assume the risk of late transmission/submission. As an alternative, 

the direct entry of quotation information into the DIBBS website is a method that precludes transmission delays, and will 

ensure the quotation is evaluated. Except as provided herein, awards will not be made prior to the solicitation return 

date/time. Fast Auto Evaluation solicitations are solicitations estimated to be less than the micro-purchase threshold. 

They may be awarded prior to the solicitation return date/time. Solicitations for items with documented urgency may be 

awarded prior to solicitation return date/time. Solicitations may also result in award prior to the solicitation return date 

when the response date is 30 days or greater and a responsive quotation is received prior to the 30 days but at least 11 

days after issuance. Therefore, suppliers are advised to submit quotations as quickly aspossible.
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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS

REVISION 49 (JULY 1, 2018)

Auto Evaluation may extend the solicitation return date for three business days for price negotiations for “qualified” (see 

paragraph 3 (a) below) quotations in the competitive range. Notice of the extension will be provided by email to suppliers 

in the competitive range (bids without exception) inviting them to revise their quotation. DIBBS sends an email 

notification to the email address registered for the person who submitted the quotation. If a third party submitted the 

quotation, DIBBS sends the notification to the email addresses of the third party and the super user CAGE. Suppliers are

responsible for the accuracy of the email addresses in DIBBS. Suppliers who have submitted their best quotation do not 

need to resubmit.

(d) HOW INTERRUPTIONS AFFECT RETURN TIME AND DATE: If an emergency or unanticipated event 

interrupts DIBBS processing preventing quotation submission through DIBBS at the close of a solicitation, the return 

date/time will be extended to the same time of day on the next business day that DIBBS processing resumes. Notice of 

the extension will be provided on the DIBBS home page. A supplier’s inability to submit a quotation caused by failure of 

a supplier’s hardware, software, Internet Service Provider, or the World Wide Web itself, is not cause for extension of a 

solicitation.

(e) LATE QUOTATIONS: Quotations received after the return date/time for automated solicitations may be 

considered until the evaluation process begins. Once the evaluation process begins, late quotations will only be 

considered if the procurement is manually reviewed and the contracting officer determines that considering the late 

quotation is in the best interest of the Government and would not unduly delay the award. Quotations received after the 

evaluation process has begun will not be considered if the procurement is processed entirely through the DLA 

Automated Evaluation program without manual evaluation or buyer assist. The procurement will not be manually 

reviewed solely because a quote is received after the return date/time.

(f) QUOTATION REVISIONS: Suppliers may revise quotations on DIBBS up until the time the solicitation is 

awarded. Quotation revisions overlay previously submitted quotations on the same solicitation.

(g) QUOTATION WITHDRAWAL: Suppliers may withdraw quotations on DIBBS up until the time the solicitation is 

awarded by selecting a bid type of “no bid.” A “no bid” quotation overlays a previously submitted quotation on the same 

solicitation.

(h) SET-ASIDE SOLICITATIONS: Solicitations with an estimated dollar value between the micro-purchase threshold 

and the SAT are set-aside for small business when cited in the solicitation. When a solicitation is set-aside, only small 

business quotations that comply with the non-manufacturer rule will be considered. See FAR 19.502-2(c) for an 

explanation.

(i) FAST AUTO EVALUATION SOLICITATIONS: A Fast Auto Evaluation icon on the DIBBS “search results”

screen identifies Fast Auto Evaluation solicitations. These solicitations are estimated to be at or less than the micropurchase threshold and are not set-aside. They may be awarded prior to the solicitation return date/time. A quotation 

valued less than the micro-purchase threshold that is submitted in response to a solicitation that has an estimated value

equal to or greater than the micro-purchase threshold and was not originally marked , may result in an early award as 

a result of being evaluated as a Fast Auto Evaluation quotation. Fast Auto Evaluation commences at 3:00 P.M., 3

business day after the issue date, and continuing every day thereafter at 3:00 P.M. until the return date. The automated 

evaluation program for an early award evaluates all quotations not exceeding the micro-purchasethreshold.

(j) SOLICITATIONS WITH FAT OR PRODUCTION LOT TESTING (PLT) REQUIREMENTS: The FAT and PLT 

appear as separate line items in the solicitation. The number of units shown in the solicitation for the FAT or PLT line 

item is “1 EA”. The actual number of units required for the FAT line item will be identified in clause FAR 52.209-3 or 

52.209-4. The actual number of units required for the PLT line items will be identified in the specification for PLT 

requirements in Section A of the solicitation. The required delivery schedule for FAT line items will be identified in FAR 

52.209-3 or 52.209-4. The required delivery schedule for PLT line items will be identified in Section A of the 

solicitation.

(k) QUANTITY REQUIREMENTS: Quotation must be submitted on the total quantity of eachitem.

(l) DELIVERY REQUIREMENTS: The Government required delivery will be stated in days after date of order (ADO). 

If the supplier is not able to meet the delivery requirement, the supplier must submit their delivery timeframe on the 

DIBBS quote page in number of days ADO. This includes time to deliver production quantity, required testing, and 

government inspection and acceptance. If a FAT is required, the supplier must also comply with the FAT delivery 

requirement and if unable to comply, must submit their delivery timeframe on the DIBBS quote page in number of days 

ADO. This includes time to deliver the completed test report (if contractorFAT).
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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS

REVISION 49 (JULY 1, 2018)

(m) Questions regarding the DIBBS should be e-mailed to: dibbsBSM@dla.mil or refer to the frequently asked 

questions (FAQs) on DIBBS at https://www.dibbs.bsm.dla.mil/Refs/help/FrequentlyAskedQuestions/Default.aspx. 

For immediate assistance, please call 1-877-352-2255.

3. Automated Award Evaluation Information

(a) AUTOMATED EVALUATION: Acquisitions (excluding automated solicitations with first article test 

requirements – (see paragraph (c) below) may be candidates for automated award under DLA Automated Evaluation 

program. The program uses price reasonableness logic and other automated filters to make fully automated and buyer 

assisted automated awards valued at the SAT or less. The Automated Evaluation program begins the evaluationprocess

at the time and date set for receipt of quotations and only considers “qualified quotations” for award. Qualified quotations 

are in exact compliance with the solicitation requirements (bid type equal to “bid without exception”), and are submitted 

on the DIBBS.

(1) The following are not considered exceptions to the solicitation requirements and will not make a quotation 

ineligible for an award:

(i) Quoting delivery days different than the required delivery days.

(ii) Quoting origin inspection on solicitations requiring destination inspection. NOTE: The Department of Defense 

limits government source inspection; we permit government source inspection for certain circumstances. If a supplier’s 

quotation does not comply with the requirements stated in the solicitation, an evaluation factor will be applied to the 

quotation. See paragraph (b)(1) below. Additionally, should a quotation citing origin inspection for a solicitation 

requiring destination inspection be evaluated manually, the quotation may be determined ineligible foraward.

(iii) Quoting a superseding or previously approved part or correction to a CAGE/part number cited in the

procurement identification description (PID) for an item described by manufacturer’s CAGE and partnumber.

(iv) Quoting a used, reconditioned, remanufactured item, or unused former Government surplusproperty.

(v) Quoting other than a domestic end product on an unrestricted solicitation.

(vi) Quoting a hazardousitem.

(vii) Quoting “Other” when the solicitation states a Higher Level Qualityrequirement.

(2) The following are considered exceptions to the solicitation requirements and will make a quotation ineligible for 

an automated award:

(i) Quoting an alternate product or otherwise taking exception to the solicitation’s itemdescription.

(ii) Exceptions to packaging requirements.

(iii) Exceptions to FOB terms.

(iv) Quoting destination inspection on a solicitation requiring origin inspection.

(v) Exceptions to required quantity.

(vi) Quoting a quantity variance greater than specified on the solicitation.

(vii) Quoting “None” when a Higher Level Contract Quality Requirement isrequired.

(viii) Quoting the use of Child Labor.

(b) AUTOMATED EVALUATION FACTORS: The automated evaluation program evaluates all qualified quotations 

on the basis of price alone and does not consider quantity price breaks. Price evaluation factors are added to the total 

quotation price in the following instances:

(1) $2,500 for quoting origin inspection when the Government’s requirement is for destination inspection

(2) $200 for offers of surplus for unused former Government surplusmaterial.

(3) $600 for CSI evaluations of surplus by each ESA. The evaluation factor may be applied if the contracting office 

cannot determine acceptability of quotations for other than CSI items and requires ESAcoordination.

(4) When the solicitation is subject to the Buy American statute or the Balance of Payments Program (see

DFARS225.502(c).

(c) SOLICITATIONS WITH FAT/PLTREQUIREMENTS:

(1) Solicitations with FAT/PLT requirements are not candidates for automated evaluation or award. All quotations 

received for solicitations with FAT/PLT requirements shall be manually evaluated and manuallyawarded.

(2) For solicitations with FAT testing by the Government, the contracting officer will apply an evaluation factor 

that reflects the cost of the testing.
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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS

REVISION 49 (JULY 1, 2018)

(3) When FAT is waived, the contracting officer may negotiate for revised delivery since the original 

delivery requirement may have been based on prior production deliveries with first article included.

(d) TIE QUOTATIONS: If evaluated quotations result in a tie between qualified quotations, the award decision will 

be based on the following order of precedence:

(1) A domestic end product quotation over a non-qualifying country end product quotation.

(2) Small business quotation over a large business quotation.

(3) Quotation with the shortest delivery. (If a quotation contains different deliveries for multiple line items 

the automated evaluation program uses the average of the delivery periods).

(4) First quotation submitted.

(e) MANUAL EVALUATION: When automated evaluation is not used, as in the case of FAT and PLT requirements, 

or if the system is unable to make a fully automated award, quotations will be evaluated and awarded manually. When a 

quotation is manually evaluated, the contracting officer may consider quantity price breaks quoted without further 

discussion. When manually issued awards reference the Master Solicitation, all mandatory and conditional provisions, 

clauses, and procurement notes are incorporated by reference with the same force and effect as if set forth in full text.

(f) MANUAL EVALUATION FACTORS: If the requirement is evaluated manually, price, delivery, and past 

performance will be considered in accordance with the terms in the solicitation. Since delivery is an evaluation 

factor, there may be an evaluation preference for quotes/offers of fewer delivery days than the number of 

delivery days requested by the Government. Quoting/offering a greater number of delivery days than requested 

may result in the quote/offer not being considered.

(g) ALTERNATE OFFERS: Alternate offers will not be considered for automated award. Alternate offers may be 

submitted for evaluation for future procurements to the location identified in the solicitation.

(h) NOTICE OF AWARD: Purchase orders are based on a submitted quotation. Suppliers are requested to notify the 

administrative contracting officer, within 14 days after receiving the notice of award, when they will not perform in 

accordance with a purchase order. Failure to provide prompt notice will adversely affect your past performance 

evaluation if the purchase order is later cancelled at other than the Government’srequest.

(i) AUTOMATED EVALUATION DISTRIBUTION: The automated award will be posted to the DIBBS web site and 

distributed via email notification with a Web link to an electronic copy of the DD Form 1155, Order for Supplies or 

Services. Orders will be transmitted via Electronic Data Interchange (EDI) to contractors who are EDI capable. 

Contractors that are not EDI capable will receive their orders via email award notification containing Web links. Delays 

in the receipt of awards that are caused by email interruptions and Internet access are not excusable delays and will not 

extend delivery schedules.

(j) Quotations submitted by firms newly registered in DIBBS (i.e., registered in DIBBS within the past 60 days) in 

volumes significantly exceeding the historical average for newly registered firms will be excluded from consideration for 

automated awards and manual awards.

PART II – Provisions, Clauses and Procurement Notes:

The following websites are provided to suppliers to obtain the full text of the FAR, DFARS, and DLAD provisions, 

clauses, and Procurement Notes listed below: https://www.acquisition.gov,

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html, http://www.dla.mil/hq/acquisition/offers/DLAD.aspx 

and http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx.

All provisions, clauses, and procurement notes are incorporated herein by reference with the same force and effect as if 

set forth in full text, and made a part of the solicitation/order as applicable. The submission of a quotation in response to a 

RFQ that references this document constitutes the supplier’s compliance with the representations and certifications and 

acceptance of the individual clauses, provisions, and procurement notes incorporated by reference herein. Certain 

representations and certifications may be required as part of a quotation submitted via DIBBS. These representations and 

certifications will be contained on the DIBBS quotation input form. Suppliers are reminded that all provisions 

incorporated herein by reference remain binding in their entirety. Any penalties for misrepresentation contained in the 

reference clauses and provisions apply.
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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS

REVISION 49 (JULY 1, 2018)

SUBPART A – MANDATORY FAR, DFARS AND DLAD PROVISIONS AND CLAUSES

The following provisions and clauses are applicable to all solicitations and orders:

FAR 52.203-19 (Jan 2017) Prohibition on Requiring Certain Internal ConfidentialityAgreements

or Statements

FAR 52.204-7 (Oct 2016) System for Award Management

FAR 52.204-8 (Jan 2018) Annual Representations and Certifications

 FAR 52.204-13 (Oct 2016) System for Award Management Maintenance

 FAR 52.204-16 (Jul 2016) Commercial and Government Entity Code Reporting

 FAR 52.204-17 (Jul 2016) Ownership or Control of Offeror

 FAR 52.204-18 (Jul 2016) Commercial and Government Entity Code Maintenance

 FAR 52.204-20 (Jul 2016) Predecessor of Offeror.

FAR 52.204-23 (Jul 2018) Products and Services Developed or Provided by Kaspersky Lab and Other Covered

Entities

FAR 52.204-21 (Jun 2016) Basic Safeguarding of Covered Contractor Information Systems

FAR 52.211-2 (Apr 2014) Availability of Specifications, Standards, and Data Item Descriptions Listedin

the Acquisition Streamlining and Standardization Information System(ASSIST)

FAR 52.211-5 (Aug 2000) Material Requirements

FAR 52.211-14 (Apr 2008) Notice of Priority Rating for National Defense, EmergencyPreparedness,

and Energy Program Use

FAR 52.211-15 (Apr 2008) Defense Priority and Allocation Requirements

FAR 52.213-4 (Jul Jun 2018) Terms and Conditions – Simplified Acquisitions (Other ThanCommercial

 Items) 

FAR 52.219-28 (Jul 2013) Post-Award Small Business Program Rerepresentation

FAR 52.222-36 (Jul 2014) Alternate I - Equal Opportunity for Workers withDisabilities

FAR 52.223-18 (Aug 2011) Encouraging Contractor Policies to Ban Text MessagingWhile Driving 

FAR 52.232-39 (Jun 2013) Unenforceability of Unauthorized Obligations 

FAR 52.242-17 (Apr 1984) Government Delay of Work

FAR 52.243-1 (Aug 1987) Changes – Fixed Price

FAR 52.246-2 (Aug 1996) Inspection of Supplies – Fixed Price

FAR 52.249-8 (Apr 1984) Default (Fixed-Price Supply and Service)

FAR 52.252-1 (Feb 1998) Solicitation Provisions Incorporated by Reference (The full text of aprovision

may be accessed electronically at this address: https://www.acquisition.gov.)

DFARS 252.203-7000 (Sep 2011) Requirements Relating to Compensation of Former DoD Officials 

DFARS 252.203-7002 (Sep 2013) Requirement to Inform Employees of Whistleblower Rights 

DFARS 252.203-7005 (Nov 2011) Representation Relating to Compensation of Former DoD Officials 

DFARS 252.204-7003 (Apr 1992) Control of Government Personnel Work Product

DFARS 252.204-7004 (Feb 2014) Alternate A, System for Award Management

DFARS 252.204-7008 (Oct 2016) Compliance with Safeguarding Covered Defense Information Controls

DFARS 252.204-7009 (Oct 2016) Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber

Incident Information

DFARS 252.204-7012 (Oct 2016) Safeguarding Covered Defense Information and Cyber IncidentReporting

DFARS 252.204-7015 (May 2016) Notice of Authorized Disclosure of Information for Litigation Support

DFARS 252.213-7000 (Jun 2015) Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System – Statistical Reporting in Past PerformanceEvaluations 

DFARS 252.225-7007 (Sep 2006) Prohibition on Acquisition of United States Munitions List Items

 from Communist Chinese Military Companies

 DFARS 252.225-7048 (Jun 2013) Export-Controlled Items

DFARS 252.232-7003 (Jun 2012) Electronic Submission of Payment Requests and Receiving Reports 

DFARS 252.232-7006 (May 2013) Wide Area WorkFlow Payment Instructions

DFARS 252.232-7010 (Dec 2006) Levies on Contract Payments 

DFARS 252.243-7001 (Dec 1991) Pricing of Contract Modifications 

DFARS 252.244-7000 (Jun 2013) Subcontracts for Commercial Items
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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS

REVISION 49 (JULY 1, 2018)

DFARS 252.246-7003 (Jun 2013) Notification of Potential Safety Issues

DLAD 52.233-9001 (Dec 2016) Disputes – Agreement to Use Alternate Dispute Resolution(ADR)

SUBPART B – CONDITIONAL FAR, DFARS, AND DLAD PROVISIONS AND CLAUSES

The following provisions and clauses apply as indicated below. These provisions and clauses are self-deleting if they do 

not apply.

FAR 52.209-1 (Feb 1995) Qualification Requirements

Applies when QML, QPL, QBL is cited in the item description of the solicitation/order. 

The agency activity name and address is located in the QPL specification, which is cited 

in Item Description and can be obtained from http://assist.daps.dla.mil/quicksearch.

FAR 52.209-3 (Sep 1989) First Article Approval – Contractor Testing

Applies when a fixed-price contract is contemplated, first article approval is required, 

and the contractor is responsible for conducting the first article testing.

FAR 52.209-3 (Jan 1997) First Article Approval – Contractor Testing ALTI

Applies if the first article and the production quantity shall be produced at the same facility.

FAR 52.209-4 (Sep 1989) First Article Approval – Government Testing

When a fixed-price contract is contemplated, first article approval is required, and the 

Government be responsible for conducting the first article test.

FAR 52.209-4 (Jan 1997) First Article Approval – Government Testing ALT I

Applies if the first article and the production quantity shall be produced at the same facility.

FAR 52.211-16 (Apr 1984) Variation in Quantity

For DLA Land and Maritime acquisitions: A variation in quantity will not be accepted 

unless the unit of issue is in feet and only when within +/- 10% when authorized in the 

individual order.

FAR 52.213-1 (May 2006) Fast Payment Procedure

Applies to acquisitions valued at $35,000 or less, unless a deviation exists, which are 

OCONUS Customer Direct deliveries with destination inspection and acceptances, or unless 

solicitation/award specifically prohibits fast pay.

FAR 52.219-6 (Nov 2011) Notice of Total Small Business Set-Aside

Applies when the acquisition exceeds the micro-purchase threshold and is set-aside for 

small business unless the product being acquired is subject to 52.219-6 ALT I

FAR 52.219-6 (Nov 2011) Notice of Total Small Business Set-Aside, ALTI

Applies when acquisition exceeds the micro-purchase threshold, is set-aside for small 

business, and the item is one for which the SBA has determined that the waiver of the nonmanufacturer rule applies. Refer to the following website, http://www.sba.gov/gc.

FAR 52.223-3 (Jan 1997) Hazardous Material Identification and Material Safety Data

Applies when contractor will be required to deliver hazardous materials as defined in FAR

23.301 (Federal Standard No. 313).

FAR 52.223-7 (Jan 1997) Notice of Radioactive Materials

Applies to solicitations and contracts for supplies which are, or which contain (a) 

radioactive material requiring specific licensing under regulations issued

pursuant to the Atomic Energy Act of 1954; or (b) radioactive material not requiring 

specific licensing in which the specific activity is greater than 0.002 microcuries per gram or 

the activity per item equals or exceeds 0.01 microcuries. Such supplies include, but are not 

limited to, aircraft, ammunition, missiles, vehicles, electronic tubes, instrument panel 

gauges, compasses and identification markers.

FAR 52.223-11 (Jun 2016) Ozone-Depleting Substances and High Global Warming Potential 

Hydrofluorocarbons

Applies to solicitations and contracts for refrigeration equipment (in product or service 

code (PSC) 4110); air conditioning equipment (PSC 4120); clean agent fire 
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DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

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REVISION 49 (JULY 1, 2018)

suppression systems/equipment (e.g., installed room flooding systems, portable fire 

extinguishers, aircraft/tactical vehicle fire/explosion suppression systems) (in PSC 

4210); bulk refrigerants and fire suppressants (in PSC 6830); solvents, dusters, 

freezing compounds, mold release agents, and any other miscellaneous chemical 

specialty that may contain ozone-depleting substances or high global warming 

potential hydrofluorocarbons (in PSC 6850); corrosion prevention compounds, foam 

sealants, aerosol mold release agents, and any other preservative or sealing 

compound that may contain ozone-depleting substances or high global warming 

potential hydrofluorocarbons (in PSC 8030); fluorocarbon lubricants (primarily 

aerosols) (in PSC 9150); and any other manufactured end products that may contain 

or be manufactured with ozone-depleting substances.

FAR 52.246-1 (Apr 1984) Contractor Inspection Requirements

 Applies when inspection and acceptance are at destination.

FAR 52.246-11 (Dec 2014) Higher-Level Contract Quality Requirement

Refer to schedule for applicability.

FAR 52.246-15 (Apr 1984) Certificate of Conformance

This clause applies when Inspection and Acceptance at Origin is cited in the order. Clause 

is operative at the discretion of the DCMA quality assurance representative. Does not apply 

to hazardous material, items under FSC 1560, 1670, 1680, 3110, 3120, or FSG 28 and 29, 

or when solicitation/order specifically prohibits.

FAR 52.246-17 (Jun 2003) Warranty of Supplies of a Noncomplex Nature

Refer to schedule to determine if FAR 52.246-11 (Dec 2014) "Higher- Level Contract 

Quality Requirements" applies.

FAR 52.246-18 (May 2001) Warranty of Supplies of a Complex Nature

Refer to schedule to determine if FAR 52.246-11 (Dec 2014) "Higher- Level Contract 

Quality Requirements" applies.

FAR 52.246-19 (May 2001) Warranty of Systems and Equipment under Performance Specifications or Design 

Criteria

Refer to schedule to determine if FAR 52.246-11 (Dec 2014) "Higher- Level Contract 

Quality Requirements" applies.

FAR 52.247-1 (Feb 2006) Commercial Bill of Lading Notations

Applies to all F.O.B. origin awards.

FAR 52.247-48 (Feb 1999) F.O.B. Destination - Evidence of Shipment

Applies when F.O.B. Destination applies and Inspection and Acceptance is at origin.

FAR 52.247-52 (Feb 2006) Clearance and Documentation Requirements – Shipments to DoD Air or Water 

Terminal Transshipment Points

Applies when shipments will be consigned to DoD air or water terminal transshipment 

points or container consolidation points (CCPs).

FAR 52.247-65 (Jan 1991) F.O.B Origin, Prepaid Freight - Small Package Shipments

Applies to all F.O.B. origin awards except Foreign Military Sales (FMS) requirements.

FAR 52.247-68 (Feb 2006) Report of Shipment (REPSHIP)

Applies to shipment when advance notice of shipment is required for safety or security 

reasons, or where carload or truckload shipments will be made to DoD installations or, as 

required, to civilian agency facilities.

DFARS 252.204-7000 (Oct 2016) Disclosure of Information

Applies when the contractor will have access to or generate unclassified 

information that may be sensitive and inappropriate for release to the public
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DFARS 252.209-7010 (Aug 2011) Critical Safety Items

Applies when the item being acquired is identified as a Critical Safety Item.

DFARS 252.211-7003 (Mar 2016) Item Unique Identification And Valuation

Applies when the item description contains the statement “IUID MARKING IS 

REQUIRED.” If the unit cost is $5,000 or more and the item description is silent as 

to IUID, DFARS 252.211-7003(c)(1)(i) applies (there is an IUID exemption 

requested by the Service customer).

DFARS 252.211-7006 (Dec 2017) Passive Radio Frequency Identification 

Applies to solicitations and contracts that will require shipment of items meeting

criteria in DFARS 211.275-2: (1) In any of the following classes of supply: (i) 

Subclass of Class I – Packaged Operational Rations; (ii) Class II – Clothing, 

Individual Equipment, Tentage, Organizational Tool Kits, Hand Tools, and

Administrative and Housekeeping Supplies and Equipment; (iii) Class IIIP –

Packaged Petroleum, Lubricants, Oils, Preservatives, Chemicals, and Additives; (iv) 

Class IV – Construction and Barrier Materials; (v) Class VI – Personal Demand 

Items (Non-Military Sales Items); (vi) Subclass of Class VIII – Medical Materials 

(Excluding Pharmaceuticals, Biologicals, and Reagents (Suppliers should limit 

mixing of excluded and non-excluded materials); and (vii) Class IX – Repair Parts 

and Components including Kits, Assemblies and Subassemblies, Reparable and 

Consumable Items Required for Maintenance Support of All Equipment, excluding 

Medical-Peculiar Repair Parts; AND (2) when supplies will be shipped (i) to one of 

the locations listed on the website at http://www.acq.osd.mil/log/sci/RFID_ship-tolocations.html; (ii) to a locaton outside the contiguous United States when the 

 shipment has been assigned Transportation Priority1; or (iii) to any additional 

 location(s) deemed necessary by the requiring activity. Does not apply to (i) 

shipments of bulk commodities; or (ii) shipments to locations other than Defense 

Distribution Depots when the contract includes the clause at FAR 52.213-1, Fast 

 Payment Procedures.

DFARS 252.223-7001 (Dec 1991) Hazard Warning Labels

Applies to solicitations and contracts that require submission of 

hazardous material data sheets (see FAR 23.302(c)).

DFARS 252.225-7000 (Nov 2014) Buy American -- Balance of Payments Program Certification –BASIC

Applies to all acquisitions over the micro-purchase threshold up to $25,000 

and to acquisitions above $25,000 unless 252.225-7036 or its ALT applies.

DFARS 252.225-7001 (Dec 2016) Buy American and Balance of Payments Program – BASIC

Applies to all acquisitions over the micro-purchase threshold up to $25,000 and 

to acquisitions above $25,000 unless 252.225-7036 or its ALT applies.

DFARS 252.225-7002 (Dec 2016) Qualifying Country Sources as Subcontractors

Applies when either DFARS 252.225-7001 or DFARS 252.225-7036 

is cited in the solicitation.

DFARS 252.225-7007 (Sep 2006) Prohibition on Acquisition of United States Munitions List Items

 from Communist Chinese Military Companies

 Applies to solicitations and contracts involving delivery of items

 covered by the United States Munitions List; unless the supplies or

 services are being acquired in connection with a visit to the People’s 

 Republic of China by a vessel or an aircraft of the U.S. armed 

forces, for testing purposes, or for the purpose of gathering 

 intelligence.

DFARS 252.225-7013 (May 2016) Duty-Free Entry

Applies when acquisition exceeds the micro-purchase threshold except when setaside for small business or when the supplies will be shipped directly from a 

source outside the U.S. to a customer outside the U.S.

DFARS 252.225-7016 (Jun 2011) Restriction on Acquisition of Ball and RollerBearings

Applies to all acquisitions unless the items being acquired are not, or do not 
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contain, ball and roller bearings.

DFARS 252.225-7019 (Dec 2009) Restriction on Acquisition of Anchor and Mooring Chain

Applies to solicitations and contracts requiring welded shipboard anchor

or mooring chain four inches or less in diameter.

DFARS 252.225-7028 (Apr 2003) Exclusionary Policies and Practices of ForeignGovernments

Applies for FMS

DFARS 252.225-7036 ((Dec 2017) Buy American – Free Trade Agreements – Balance of Payments Program –

Basic

Applies to solicitations and contracts when the estimated value equals or 

exceeds $100,000, but is less than $180,000, except if the acquisition is of 

end products in support of operations in Afghanistan.

DFARS 252.225-7036 (Dec 2017) Buy American – Free Trade Agreements— Balance of Payments Program –

Alt I

Applies to solicitations and contracts when the estimated value equals or exceeds

$25,000 but is less than $80,317, except if the acquisition is of end products 

in support of operations in Afghanistan.

DFARS 252.225-7036 (Dec 2017) Buy American – Free Trade Agreements – Balance of Payments Program –Alt

IV

Applies to solicitations and contracts when the estimated value equals or exceeds

$80,317 but is less than $100,000, except if the acquisition is of end products 

in support of operations in Afghanistan.

DFARS 252.225-7041 (Jun 1997) Correspondence in English

Applies when performance will be wholly or in part in a foreign country.

DFARS 252.225-7993 (SEP 2015) Prohibition on Providing Funds to the Enemy (DEVIATION2015-O0016)

Applies to solicitations and contracts to be awarded on or before December 31, 

2019, With an estimated value in excess of $50,000 that will be performed outside 

the United States and its outlying areas, in support of a contingency operation in 

which members of the Armed Forces are actively engaged in hostilities.

DFARS 252.227-7025 (May 2013) Limitations On the Use or Disclosure of Government-Furnished

Information Marked with Restrictive Legends

Applies to solicitations and contracts when the Government expects to provide the 

contractor, for performance of its contract, technical data or computer software/ 

software documentation marked with another contractor’s restrictive legends.

DFARS 252.246-7007 (Aug 2016) Contractor Counterfeit Electronic Part Detection and AvoidanceSystem

Applies to solicitations and contracts when procuring, electronic parts; end 

items, components, parts or assemblies containing electronic parts. Does not 

apply to acquisitions set-aside for small business.

DFARS 252.246-7008 (Dec 2017) Sources of Electronic Parts

Applies to solicitations and contracts when procuring, electronic parts; end 

items, components, parts or assemblies containing electronic parts; or services, if 

the contractor will supply electronic parts or components, parts, or assemblies 

containing electronic parts or components, parts, or assemblies containing 

electronic parts as part of the service.

DLAD 52.232-9006 (Apr 2013) Transporter Proof of Delivery (TPD)

Applies to solicitations and awards issued by DLA Aviation, DLA Land 

and Maritime, and DLA Troop Support for supplies when: (a) contract 

deliveries will be made directly to DLA customers; (b) award will be made 

on a fixed- price basis; (c) inspection or acceptance at source is not 

required; (d) use of fast payment procedures is not authorized; (e) shipments 

to overseas destinations or to containerization consolidation points are not 

required; and (f) acquisition is not being conducted under the subsistence 

total order and receipt electronic system (STORES), Defense Medical 

Logistics Standard Support (DMLSS), Industrial Prime Vendor (IPV), or 

Integrated Logistics Partner (ILP) programs.
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SUBPART C - PROCUREMENT NOTES

 The following procurement notes apply to solicitations and purchase orders as indicated below and are set forth in full text

 at the following link: http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx. Archived versions can also be 

 accessed at this site. The revision in effect on the award date applies to purchase orders.

C01 Superseded Part Numbered Items (SEP 2016) – Applies when procuring part numbered items, including 

when acquisitions are conducted using FAR Part 12.

C02 Manufacturing Phase Out or Discontinuation of Production, Diminishing Sources and Obsolete Materials 

or Components (DEC 2016) – Applies to all solicitations and awards.

C03 Contractor Retention of Supply Chain Traceability Documentation (SEP 2016) – Applies to all solicitations 

and awards.

C04 Unused Former Government Surplus Property (DEC 2016) – Applies where surplus material is acceptable.

C05 Change to Key Personnel (OCT 2016) – Applies when services to be provided require professional employees 

and evaluation of proposed key managerial personnel is required to assess the probability of successful performance.

C14 Repackaging or Relabeling to Correct Deficiencies (AUG 2017) – Applies to all solicitations and awards

C15 First Destination Transportation (FDT) Program, Government-Arranged Transportation for Automated 

Awards (AUG 2017) – Applies to solicitations and contracts issued by DLA Aviation, DLA Land and Maritime, and 

DLA Troop Support with f.o.b. origin and inspection/acceptance at destination, except (i) contracts with Classified, 

Controlled, or Sensitive Items; (ii) hazardous material (HAZMAT) contracts; (iii) Foreign Military Sales (FMS) contracts; 

or (iv) contracts being shipped to APO/FPO addresses.

C17 First Destination Transportation (FDT) Program – Shipments Originating from Outside the Contiguous 

United States (AUG 2017) – Applies to solicitations and contracts issued by DLA Aviation, DLA Land and 

Maritime, and DLA Troop Support with f.o.b. origin and inspection/acceptance at destination when the shipment 

originates from outside the contiguous United States with a contiguous United States location as the pick-up point in 

VSM.

C18 Shipping Instructions for Export and U.S. Territories (AUG 2017) – Applies to solicitations and contracts 

including shipments to overseas customers including shipments direct to APO/FPO addresses, shipments to Alaska, 

Hawaii, and Puerto Rico, and shipments routed through the Container Consolidation Points (CCPs) at San Joaquin, 

California (W62N2A) and New Cumberland, Pennsylvania (W25N14). Does not apply to First Destination 

Transportation (FDT) buys.

C19 Trans-Shipment of Material through DLA Containerization and Consolidation Points (CCP) (AUG 2017) –

Applies to solicitations and long-term contracts supporting customers outside the contiguous United States when supplies 

are to be shipped via surface freight, CCP appears in the shipping address, or any time the requisition or TCN begins 

with “A,” “C,” or “W” for Army, or "E" or "F" for Air Force, and the customer is outside the contiguous United States.

Does not apply to First Destination Transportation (FDT) buys.

C20 Vendor Shipment Module (VSM) (AUG 2017) – Applies to solicitations and contracts issued by DLA Aviation, 

DLA Land and Maritime, and DLA Troop Support, except for metals or wood products, or when DCMA administers 

the contract and any of the following apply: (i) contracts where ultimate destination is outside the contiguous United 

States; (ii) hazardous material (HAZMAT) contracts; (iii) Foreign Military Sales (FMS) contracts; or (iv) contracts 

requiring Transportation Protective Service.

C21 Shipping Instruction Request (SIR) (AUG 2017) – Applies to solicitations and contracts issued by DLA 

Aviation, DLA Land and Maritime, and DLA Troop Support when DCMA administers the contract and any of the 

following apply: (i) contracts where ultimate destination is outside the contiguous United States; (ii) hazardous material 

(HAZMAT) contracts; (iii) Foreign Military Sales (FMS) contracts; or (iv) contracts requiring Transportation Protective 

Service. 

 C22 Federal Aviation Administration (FAA) Certified Parts – Depot Level Repairables (DLRs) (JUN 2018) 

 – Applies to all solicitations and awards when procuring FAA certified parts for DLRs.

E01 Supplemental First Article Exhibit Disposition - Contractor Maintained (SEP 2016) – Applies when the 

contractor shall hold the units.

E02 Supplemental First Article Exhibit Disposition - Government Maintained (SEP 2016) – Applies when 

the Government shall hold the units.

E03 Production Lot Testing - Contractor (SEP 2016) – Applies where PLT is required. 

E04 Production Lot Testing - Government (AUG 2017) – Applies where PLT is 

required. 
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E05 Product Verification Testing (JUN 2018) – Applies to all solicitations and awards.

E06 Inspection and Acceptance at Source (JUN 2018) – Applies to solicitations and contracts that require source 

inspection and acceptance.

E07 Evaluation Factor for Origin Inspection (JAN 2018) – Applies to solicitations that require destination inspection. 

G01 Additional Wide Area Workflow (WAWF) Information (AUG 2017) – Applies to solicitations and contracts that 

require f.o.b. destination and inspection/acceptance at destination.

H01 Qualified Products List (QPL) for Federal Supply Class (FSC) 5935 Connector Assemblies and Contacts (SEP 

2016) – Applies when purchasing qualification items in FSC 5935.

H02 Component Qualified Products List (QPL)/Qualified Manufacturers List (QML) (SEP 2016) – Applies 

when purchasing component qualification items.

H03 Supplemental First Article Testing Requirements (OCT 2016) – Applies when FAT is applied.

H04 Sourcing for Critical Safety Items (SEP 2016) – Applies for CSI

H07 Supply Assurance through Multisource Contracting (SEP 2017) – Applies when first article testing is required 

and the contracting officer anticipates a split award to more than one source of supply to facilitate supply availability. This 

procedure shall not be used when establishing requirements contracts or multiple award task or delivery order indefinite 

quantity contracts, or when partial small business set-asides apply. 

L01 Electronic Award Transmission (SEP 2016) – Applies to solicitations for purchase orders and contracts other 

than indefinite delivery type.

L02 Electronic Order Transmission for Indefinite-Delivery Contracts (SEP 2016) – Applies to solicitations 

for indefinite-delivery/indefinite-quantity contracts.

L04 Offers for Part Numbered Items (SEP 2016) – Applies when items are identified in the item description only by 

the name of an approved source (CAGE code), a part number, and a brief description, including when acquisitions are 

conducted using FAR Part 12.

L06 Agency Protests (DEC 2016) – Applies to all solicitations.

L07 Site Visit Instructions (OCT 2016) – Identifies Government points of contact for offerors who wish to 

inspect Government installation where services will be performed.

L08 Use of Past Performance Information Retrieval System – Statistical Reporting in Past Performance 

Evaluations (OCT 2016) – Applies to solicitations where offerors must be advised that when Past Performance 

Information Retrieval System-Statistical Reporting (PPIRS-SR) application will be used in the evaluation of 

suppliers’ past performance for best value source selections valued under $10 million.

L09 Reverse Auction (OCT 2016) – Applies to solicitations when the contracting officer may use reverse auction.

L12 Combined Historically Underutilized Business Zone (HUBZone)/Small Business Set-Aside Instructions –

Type 1 (AUG 2017) – Applies to automated solicitations valued over the micro-purchase threshold and less than or 

equal to the SAT; or when an exception to the rule applies, and a set-aside to a HUBZone small business concern or 

small business concern is anticipated.

L14 Combined Set-Aside Instructions – Type 1 (AUG 2017) – Applies to automated solicitations valued over the 

micro-purchase threshold and less than or equal to the SAT; or when an exception to the rule applies, and a set-aside to a 

service-disabled veteran-owned small business concerns, a HUBZone concern, or a small business concern is 

anticipated. 

L16 Combined Service-Disabled Veteran-Owned Small Business/Small Business Set-Aside Instructions – Type 1 

(AUG 2017) – Applies to automated solicitations valued over the micro-purchase threshold and less than or equal to the 

SAT when the non-manufacturer rule is not waived; or when an exception to the rule applies, and a side-aside to an 

SDVOSB concern or a small business concern is anticipated.

L17 Combined Service-Disabled Veteran-Owned Small Business/Small Business Set-Aside Instructions – Type 

2 (AUG 2017) – Applies to automated solicitations valued over the micro-purchase threshold but less than or equal to 

the SAT when the non-manufacturer rule is waived, no exception to the rule applies, and a set-aside to a servicedisabled veteran-owned small business concern or a small business concern is anticipated.

L22 Restriction of Alternate Offers for Source Controlled Items (SEP 2017) – Applies when the acquisition is 

restricted to material manufactured by the sources listed on the source control drawing, as indicated by AMSC B. 

L29 Section 508 Requirements (AUG 2017) – Applies to solicitations when procuring EIT products and services, 

unless an exception applies (reference FAR 39.204).

L31 Additive Manufacturing (JUN 2018) – Applies to all solicitations and contracts for parts and supplies, except 
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for DCSO, DLA Energy, DLA Troop Support – Subsistence, and DLA Troop Support – C&T.

 L32 Federal Aviation Administration (FAA) Certified Parts (JUN 2018) – Applies to solicitations for items that

 require FAA certification.

M01 Approved Suppliers for Federal Supply Class (FSC) 5961 Semiconductors and Hardware Devices and 

FSC 5962 Electronic Microcircuits (SEP 2017) – Applies when purchasing qualification items in FSCs 5961 and 

5962.

M02 Qualified Suppliers List of Manufacturers (QSLM) for Gun Parts Federal Supply Class (FSCs) 1005, 1010, 

1015, 1025, 1055, and 1095 (SEP 2016) – Applies when purchasing Land and Maritime QSLM Gun Parts qualification 

items.

M03 Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for Distributors (QSLD) for 

Troop Support (SEP 2016) – Applies when purchasing Troop Support QSLM/QSLD qualification items.

M04 Evaluation Factor for Government Testing of First Articles (SEP 2016) – Applies when the Government’s 

laboratory cost will be a factor in evaluating offers.

M05 Evaluation Factor for Unused Former Government Surplus Property (SEP 2016) – Applies where surplus 

material is acceptable.

M06 Evaluation of Offers for Part Numbered Items (SEP 2016) – Applies when items are identified in the item 

description only by the name of an approved source (CAGE code), a part number, and a brief description.

M08 Section 508 Requirements (AUG 2017) – Applies to contracts when procuring EIT products and services.

 M10 Federal Aviation Administration (FAA) Certified Parts – Shipment Documentation Requirements (JUN 2018) 

 – Applies to awards for consumable items that must be produced by an FAA-approved manufacturer.