DLMSO 

MEMORANDUM FOR RECORD 

SUBJECT: Supply Discrepancy Report (SDR) Integrated Product Team (IPT) 

 Meeting, December 8, 2004 

Purpose: The Defense Logistics Management Standards Office (DLMSO) 

chaired a meeting on December 8, 2004 at Headquarters, Defense Logistics Agency. The 

purpose of the meeting was to provide a status update and solicit input from the 

Components on the SDR Transformation Initiative. A list of attendees is shown at 

Enclosure 1. All briefings and handouts provided during the meeting are available as 

attachments to the meeting agenda posted on the SDR IPT web at: http://www.dla.mil/j6/dlmso/Programs/Committees/SDR/bic.asp. 

Background: The SDR Transformation Initiative objective is to move SDRs into 

an integrated transactional environment. The SDR initiative employs a Defense 

Automatic Addressing System (DAAS) any-to-any translation function that will support 

both commercial standards and components unique formats and will permit legacy 

Components systems and Enterprise Resource Planning Systems to communicate with 

each other and the customer electronically. The SDR transformation effort was approved 

as an OSD Business Initiatives Council (BIC) effort. The overall project integration will 

focus on supporting electronic communication of SDR information and building the 

source information to support management reports. 

Review of Agenda Topics: 

 a. DOD WebSDR Transformation Implementation Status: Ms. Ellen 

Hilert, SDR System Administrator, provided the IPT with an update on implementation 

status. Testing with the Defense Logistics Agency (DLA) Business Systems 

Modernization (BSM) and the Distribution Standard System is ongoing, with a DLA endto-end test scheduled for sometime in December. An environmental test of the web site 

is scheduled for January 31 – February 11, 2005. It is anticipated that the Air Force and 

DLA Customer Service Representatives will participate in the test using live data. 

Assuming the environmental test is successful full implementation will be February 15, 

2005. The Air Force Security Assistance Command (AFSAC) is scheduled to implement 

in June 2005 the SDR initiative being developed in conjunction with the Defense 

Automatic Addressing System Center (DAASC), for Foreign Military Sales (FMS) 

customers. After successful implementation by AFSAC, it is anticipated that both the 

Army and Navy International Logistics Control Offices will utilize the system for FMS 
customers. The Army representative indicated that mapping of transactions has been 

completed and a requirements statement has been written outlining changes required for 

AEPS system to interface with WebSDR. The GSA representative was not able to provide 

status. The implementation of the Navy which already has an SDR system that interfaces 

with DLA is not yet scheduled. Action Item: GSA to provide update on implementation 

status. 

 b. System Access Requests (SAR): Ms. Hilert indicated that permission has 

been granted by DAASC to allow foreign nationals employed by the United States 

Government will be allowed access to the WebSDR. In addition there was a discussion 

regarding a capability in WebSDR to distinguish between users, i.e., who is authorized to 

submit an SDR, who can reply to an SCR and in some case “super users” who are authorized 

for all functions. Subsequent to the meeting, DLMSO distributed an example of SAR 

supplemental information which could be used to control levels of access. Action Items: 

Components and DAASC were asked to evaluate the proposal and if feasible, DAASC will 

incorporate in the WebSDR process. 

 c. Follow-on to WebSDR Transformation Initiative: Although not part of 

the original BIC initiative, DLA intends migrate the Storage Quality Control Reports 

(SQCR), DD 1225 from a DLA unique to a Defense Logistics Management System (DLMS) 

format. This transactions interchange would be between the DLA Enterprise Support 

Services (DES) (formerly DSS) and BSM. The DLA unique transaction would continue 

between DES and the Standard Automated Materiel Management System. DLMSO outlined 

a potential follow-on initiative using the WebSDR process to facilitate SQCR processing. 

For material belonging to the Services, DES would send the DLMS transaction to DAASC 

and DAASC would in turn send an e-mail to the appropriate Service Inventory Control Point. 

The Web would also provide a mechanism for Services to view and create a response to the 

depot. This will be explored subsequent to DOD WebSDR implementation. 

 d. Security Assistance SDR for Quality Deficiencies: There was a 

discussion on how SA SDRs for quality deficiencies will be handled. A DLMS transaction 

(842AW) has been developed for use by AFSAC that includes the extra narrative and other 

codes required for a quality deficiency. However, there are outstanding issues regarding 

where the transaction will be sent (Product Data Reporting and Evaluation Program (PDREP) 

or Service system); and if conversion is required, where will the conversion occur? In 

addition, during the meeting a question came up regarding whether a FA2 document contains 

a code that indicates credit was being received as a result of an SDR. Subsequent to the 

meeting, Dennis Thomas, Chairman of the Financial Process Review Committee, indicated 

that a type of bill code, which does indicate why credit is being granted, is on an FA2. 

However, this code is optional. Action Items: All Services discuss the issues with their 

quality deficiency point of contact. NSLC (CDA for PEDREP) will determine the cost of 

conversion and provide their transaction format to DAASC. The preferred solution currently 

appears to be for AFSAC to continue plans to use the 842AW transmission to DAAS which 

would forward as is to PDREP for processing as a Product Quality Deficiency Report 

(PQDR). NSLC will coordinate with the DOD Product Quality Deficiency Administrator for 

concurrence and resolution of policy issues. 
 

 e. Performance Based Logistics (PBL): Ms. Hilert expressed some concern 

about procedures for SDRs related to PBL contracts. One issue stems from the 

fact that PBL contracts are being written in different ways by each Service. In some cases, 

the contractor is assigned a routing identifier and acts as a supply source (with new 

duplicative National Stock Numbers assigned so the material requisitions will be routed to 

the PBL contractor and not to the existing Government supply source). It is not clear 

whether the PBL contractor will create MILS/DLMS transactions necessary for WebSDR to 

properly route an SDR. It is also not clear what the proper action point is for these SDRs 

(Government or PBL contractor). Action Item: This will be discussed further as PBL 

policy and procedures are clarified. Components are requested to provide their perspective on 

this issue. 

 

 f. Business Rules for Transaction-Driven SDR Exchange: The business 

rules for all components were reviewed and some changes were made during the meeting. 

The business rules with changes highlighted in yellow are shown at Enclosure 2. Action 

Item: All Components review business rules, to include email addresses and provide 

changes/additions by January 14, 2005. 

 g. Reports Requirements: Ms. Hilert asked that the Army, Navy and DLA 

representatives provide examples of the reports that are currently used. Ms. Vickie Albert, 

DLA J-3 SDR lead, agreed to coordinate with the Services to determine report requirements 

for DoD WebSDR. 

 h. DLA Implementation Plan. Ms. Albert provided an overview of the 

DLA implementation schedule and required actions. Action Item: Ms. Hilert requested that 

the plan be updated to include more detailed information for internal DLA interfaces since 

these are unusually complex. 

 i. Wrap-up: The next IPT meeting is tentatively planned for April 2005. A 

new Plan of Action and Milestones (POA&M) was posted to the SDR IPT Web site 

subsequent to the meeting. 

 

 APPROVE: 

ELLEN HILERT ___/signed/_________ JAMES A. JOHNSON____/signed/_______ 

SDR System Administrator Director 

Supply PRC Chair Defense Logistics Management 

 Standards Office 

Enclosures