ADC 129

New Defense Logistics Management System(DLMS) Supplement for DLMS ASN Following Federal 

Implementation Convention (IC) 856, Shipment Notice/Manifest

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO)

b. Sponsors:

(1) Supply Process Review Committee, Chair: Ellen Hilert, DLA DLMSO/J-6411, Defense 

Logistics Management Standards Office (DLMSO), 703-767-0676 (DSN 427), ellen.hilert@dla.mil

(2) Unique Item Tracking Committee (UITC)/MILSTRAP Chair: Mary Jane Johnson, DLA 

DLMSO/J-6411, Defense Logistics Management Standards Office (DLMSO), 703-767-0677 (DSN 

427), maryjane.johnson@dla.mil

(3) Functional Point of Contact: Beth Altman, DLA J-3731, DLA Wide Area Workflow-Receipt 

and Acceptance (WAWF-RA) Program Manager

2. REFERENCES: 

a. Unique Item Description (UID) policy and associated documentation is available at:

http://www.acq.osd.mil/UII/index.html

b. WAWF-RA information is available at: https://wawf.eb.mil/

c. DUSD AT&L memorandum dated February 20, 2004, subject: Radio Frequency Identification 

Policy – UPDATE

3. FUNCTIONAL AREA: Primary: Supply

4. REQUESTED CHANGE:

a. Title: New DLMS Supplement for DLMS ASN Following Federal IC 856, Shipment 

Notice/Manifest

b. Description of Change: The 4010 856 Federal IC is updated to provide additional 

functionality to include the ability to capture UID information consistent with UID policy and Wide Area 

Workflow – Receipt and Acceptance (WAWF-RA), Radio Frequency Identification (RFID) information 

consistent with RFID policy, and for clarification of specific data fields. A DLMS Supplement is also 

provided to reflect the WAWF extract data content. This is the 856 data as it will be received by the 

DOD receiving activity. The DLMS chapter on the Shipment Performance Notice (SPN) and acceptance 
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alert to reflect the updated information regarding transaction structure and interfaces has been deferred and 

will be published separately. 

c. Procedures: 

(1) The vendor provides advance shipment notice to WAWF the 856 IC, the 857 IC, a UDF 

format or via direct input to the WAWF internet site. All forms contain the equivalent of DD 250 data 

content, and UID information consistent with the DFARS. An interim rule is currently under development 

to support the inclusion of RFID and the corresponding RFID information is being added to the 856.

(2) Upon receipt of the vendor shipment notice, WAWF will reconfigure the information 

regardless of the original format and will transmit the 856 to the Distribution Standard System (DSS), via 

DEBX.

(3) The Federal IC will be updated to allow the vendor to be able to transmit RFID data by 856 

by either of two methods: 

• Vendor provides all shipment notice data, including RFID, in a single 856 transmission. 

• Vendor provides all shipment notice data, except RFID data, an “in-process” 856 transmission. 

Vendor provides corresponding RFID data in a second, “completion” 856 transmission.

The second method is provided to facilitate inspection/acceptance of material at origin. When this occurs, 

the material may not be packaged by RFID until after inspection. When the vendor splits shipment notice 

information between two 856 transactions, WAWF will accumulate and consolidate the 856 transaction 

prior to transmitting the complete 856 to DSS.

(4) The Federal IC for the 856 also includes the MILSTRAP transactions for the SPN (PJJ/PJR) 

and the Destination Acceptance Alert (PK5) for use as a DLMS equivalent under current MILSCAP 

rules. Data content unique to these is retained with notes. (Implementation of mapping the PJR to the 856 

is on hold pending DCMA decision on DLMS migration requirement.)

(5) Examples illustrating the various possible configurations of RFID pack are provided at 

Enclosure 1.

(6) Add DLMS Supplement per Attachment 2.

(7) Update Federal IC 4010 856 per Attachment 3.

5. REASON FOR CHANGE: OSD policy for the UID states that the Unique Item Identifier shall be 

the primary pointer or key data element for the Automated Information System in all computational 

functions including inventory acceptance, item accountability, storage, issue, receipt, valuation, 

maintenance, and disposal. In support of this requirement, future logistics transactions must identify the 

UII. This change is required to incorporate the UII and the individual component elements used for UID 

within DLMS logistics exchange transactions. OSD policy has also directed the DOD Components to

resource and implement the use of passive RFID. This change includes administrative updates and 

WAWF clarification of specific data fields.
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6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports implementation of UID and RFID policy within the DLMS. Additional 

changes may be required as procedures are refined 

b. Disadvantages: None identified

7. IMPACT: Publication(s): Federal IC 4010 856 and 857 will be updated for the shipment notice

and posted to http://www.dla.mil/j-6/dlmso/elibrary/TransFormats/x12. asp).

Enclosure