836 Procurement Notices

836 Procurement Notices

Functional Group ID=RQ

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Procurement 

Notices Transaction Set (836) for use within the context of an Electronic Data Interchange (EDI) 

environment. The transaction set can be used by the buyer to notify the seller or other interested parties of 

the award or pending award of a contract which may contain some indefinite features, such as delivery 

schedule, location, and/or quantities. This transaction set can also be used for purchasing actions such as the 

notification of intent to award or actual award of a small business set-aside purchase, notification of being 

outside of the competitive range, notice of receipt of protest, notice of receipt of a late bid, notice of bid 

rejection, notice of the disposition of an unsolicited proposal, public notice of the abstract of bids, and the 

notification of the award of a requirements type contract.

Notes:

1. This transaction set can be used as an award announcement. This notification will be publicly 

available to all interested parties and will provide the name of the party awarded the instrument and the 

price of the line items awarded.

2. This transaction set can be used to provide publicly available data (BCO11 is code 65) on a single 

award even if the award was the result of more than one solicitation.

3. This transaction set can be also used by a buying activity as a preaward notification to bidders that 

their proposals are no longer being considered for award; as a postaward notification to unsuccessful 

bidders; as a notice of intent to award a Small Business Set-Aside; as a notification to late bidders; as a 

notification of a receipt of a protest; and as a notification of disposition of an unsolicited proposal.

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 005 ST Transaction Set Header M 1

Must Use 008 BCO Beginning Segment for Procurement Notices M 1

Not Used 010 ITD Terms of Sale/Deferred Terms of Sale O 5

Not Used 012 CTB Restrictions/ Conditions O 5

Not Used 014 CTP Pricing Information O 25

Not Used 016 FOB F.O.B. Related Instructions O 1

018 AMT Monetary Amount O >1

020 QTY Quantity O >1

021 DTM Date/Time Reference O >1

Not Used 022 LDT Lead Time O >1

023 PWK Paperwork O >1

024 MSG Message Text O >1

LOOP ID - N1 >1

025 N1 Name O 1

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836 Procurement Notices

026 N2 Additional Name Information O 2

027 N3 Address Information O 2

028 N4 Geographic Location O 1

Not Used 029 REF Reference Numbers O >1

Not Used 030 PER Administrative Communications Contact O >1

Not Used 031 FOB F.O.B. Related Instructions O 1

LOOP ID - LM >1

033 LM Code Source Information O 1

Must Use 034 LQ Industry Code M >1

LOOP ID - PO1 >1

035 PO1 Baseline Item Data O 1

Not Used 040 PO3 Additional Item Detail O >1

050 CTP Pricing Information O >1

Not Used 060 PID Product/Item Description O >1

Not Used 070 MEA Measurements O >1

Not Used 080 PWK Paperwork O >1

090 REF Reference Numbers O >1

Not Used 100 PER Administrative Communications Contact O >1

Not Used 101 ITD Terms of Sale/Deferred Terms of Sale O 1

102 DTM Date/Time Reference O 10

Not Used 103 CTB Restrictions/ Conditions O 1

104 QTY Quantity O >1

105 AMT Monetary Amount O >1

LOOP ID - SLN >1

Not Used 110 SLN Subline Item Detail O 1

Not Used 120 PID Product/Item Description O >1

LOOP ID - N1 >1

130 N1 Name O 1

140 N2 Additional Name Information O 2

150 N3 Address Information O 2

160 N4 Geographic Location O 1

Not Used 170 REF Reference Numbers O >1

Not Used 180 PER Administrative Communications Contact O >1

Not Used 181 FOB F.O.B. Related Instructions O >1

Not Used 182 DTM Date/Time Reference O >1

Not Used 183 LDT Lead Time O >1

Not Used 184 MSG Message Text O >1

LOOP ID - LM >1

185 LM Code Source Information O 1

Must Use 186 LQ Industry Code M >1

Must Use 190 SE Transaction Set Trailer M 1

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836 Procurement Notices

Segment: ST Transaction Set Header

Position: 005

Loop:

Level:

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Syntax Notes:

Semantic Notes: 1 The transaction set identifier (ST01) used by the translation routines of the 

interchange partners to select the appropriate transaction set definition (e.g., 

810 selects the Invoice Transaction Set).

Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use ST01 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

836 X12.54 Procurement Notices

Must Use ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set 

functional group assigned by the originator for a transaction set

This unique control number is assigned by the originator of the 

transaction set or by the originator's application program. This same 

number is carried in SE02.

003050F836_1 3 15 July 1997
836 Procurement Notices

Segment: BCO Beginning Segment for Procurement Notices

Position: 008

Loop:

Level:

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of the Procurement Notices Transaction Set and transmit 

identifying numbers and dates

Syntax Notes:

Semantic Notes: 1 BCO03 is the date to be used for reference purposes in an RFQ and a response 

to RFQ.

2 BCO04 is the contract number.

3 BCO06 is the contract beginning date.

4 BCO07 is the contract expiration date.

Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use BCO01 353 Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set

00 Original

Use to indicate an original notification.

01 Cancellation

Use to indicate the cancellation of a previously 

transmitted notification.

07 Duplicate

Use to indicate a duplicate of an original 

notification.

BCO02 586 Request for Quote Reference Number O AN 1/45

Number assigned by the purchaser to identify his request for quote

1. Use to identify the solicitation number, e.g., Invitation for Bid (IFB), 

Request for Quotation (RFQ), or Request for Proposal (RFP), that is 

applicable to the information being provided in the transaction set. 

When BCO11 is code 63 or 65, and there is more than one solicitation 

applicable to the award, do not use this data element. In this instance, 

cite the solicitation number applicable to the line item awarded in the 

1/REF/090 segment.

2. Use of this data element is REQUIRED in all instances other than 

when BCO11 is code 70 or code 63 or 65 and more than 1 solicitation is 

applicable to the award.

BCO03 373 Date O DT 6/6

Date (YYMMDD)

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836 Procurement Notices

Use to identify the date of the solicitation cited in BCO02.

BCO04 127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular 

Transaction Set, or as specified by the Reference Number Qualifier.

1. Use to identify the number of the instrument that was awarded. For 

a new award, cite the Procurement Instrument Identification Number 

(PIIN). For the award of an order against a basic contract or a Federal 

Supply Schedule (FSS), concatenate the PIIN of the basic 

instrument/FSS and the Supplementary Procurement Instrument 

Identification Number (SPIIN). 

2. This data element is used only when BCO11 is code 65.

Not Used BCO05 846 Contract Status Code O ID 2/2

Code designating the current status of the contract

BCO06 373 Date O DT 6/6

Date (YYMMDD)

1. Use to identify the date the award instrument cited in BCO04 was 

signed or executed.

2. This data element is used only when BCO11 is code 63 or 65.

BCO07 373 Date O DT 6/6

Date (YYMMDD)

1. Use to identify the effective date of the award instrument cited in 

BCO04 if different than the date cited in BCO06.

2. This data element is used only when BCO11 is code 63 or 65.

Not Used BCO08 587 Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment

BCO09 128 Reference Number Qualifier O ID 2/2

Code qualifying the Reference Number.

TN Transaction Reference Number

Use to indicate a unique reference number 

assigned to this transaction set.

BCO10 127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular 

Transaction Set, or as specified by the Reference Number Qualifier.

Must Use BCO11 640 Transaction Type Code O ID 2/2

Code specifying the type of transaction

Use is REQUIRED to identify the type of transaction set.

62 Preaward Notification

Use to indicate a Preaward Notification in 

accordance with FAR 15.1001(b). When this code 

is used, revisions to the proposal will not be 

003050F836_1 5 15 July 1997
836 Procurement Notices

considered.

63 Postaward Notification

Use to indicate a Postaward Notification in 

accordance with FAR 15.1001(c).

64 Small Business Award Notification

Use to indicate a notification to unsuccessful 

offerors of the apparent successful offeror for a 

Small Business Set-Aside in accordance with FAR 

15.1001(2). When this code is used, revisions to 

the proposal will not be considered and no response 

is required unless a basis exists to challenge the 

small business size status of the apparent successful 

offeror.

65 Award Notification

Use to indicate a publicly available award 

notification in accordance with FAR 4.504.

66 Notification to Late Bidders

Use to indicate a Notification to Late Bidders in 

accordance with FAR 14.304-2.

67 Notification of Protest Receipt

Use to indicate a Notification of Protest Receipt by 

the Agency, the General Accounting Office (GAO) 

or the General Services Board of Contract Appeals 

(GSBCA) in accordance with FAR 13.103(b)(1), 

FAR 33.104(a)(2) or FAR 33.105(a)(2)(i) 

respectively.

69 Bid Rejection Notice

Use to indicate a Rejection Notification of an 

individual bid in accordance with FAR 14.404-2.

70 Unsolicited Bid Notice

Use to indicate a notification of disposition of an 

unsolicited proposal in accordance with FAR 

15.506.

BCO12 306 Action Code O ID 1/2

Code indicating type of action

The data element is used only when BCO11 is code 70.

7 Request

Use to indicate additional information is requested 

before an unsolicited proposal can be processed. 

Use the 1/MSG/024 segment to identify the 

required information.

9 Not Capable of Taking Action

Use to indicate an unsolicited proposal is not being 

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836 Procurement Notices

processed by the receiving activity. Use the 

1/MSG/024 segment to identify the reasons for not 

processing the proposal.

AC Acknowledge

Use to indicate receipt acknowledgment and 

processing of an unsolicited proposal.

DS Discarded

Use to indicate a rejection of an unsolicited 

proposal. Use the 1/LM/033 loop to provide the 

reasons for rejection.

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836 Procurement Notices

Segment: AMT Monetary Amount

Position: 018

Loop:

Level:

Usage: Optional

Max Use: >1

Purpose: To indicate the total monetary amount

Syntax Notes:

Semantic Notes:

Comments:

Notes: 1. Use this 1/AMT/018 segment to specify the total amount of the award 

instrument.

2. Use this segment only when BCO11 is code 63 or 65.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use AMT01 522 Amount Qualifier Code M ID 1/2

Code to qualify amount

TK Total Amount of Contract

Use to indicate the total amount of an award.

Must Use AMT02 782 Monetary Amount M R 1/15

Monetary amount

Not Used AMT03 478 Credit/Debit Flag Code O ID 1/1

Code indicating whether amount is a credit or debit

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836 Procurement Notices

Segment: QTY Quantity

Position: 020

Loop:

Level:

Usage: Optional

Max Use: >1

Purpose: To specify quantity information

Syntax Notes:

Semantic Notes:

Comments:

Notes: 1. Use this 1/QTY/020 segment to identify the number of offerors solicited and 

the number of proposals received, if applicable to all of the line items.

2. If there is more than one solicitation applicable to the award, use the 

1/QTY/104 segment to identify the quantity of offerors solicited and the 

quantities of proposals received for each line item.

2. Use this segment only when BCO11 is code 63 or 65.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use QTY01 673 Quantity Qualifier M ID 2/2

Code specifying the type of quantity

87 Quantity Received

Use to indicate the number of proposals received.

SB Solicited

Use to indicate the number of offerors solicited for 

other than EDI public solicitations. 

Must Use QTY02 380 Quantity M R 1/15

Numeric value of quantity

Not Used QTY03 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

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836 Procurement Notices

Segment: DTM Date/Time Reference

Position: 021

Loop:

Level:

Usage: Optional

Max Use: >1

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes:

Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

050 Received

When BCO11 is code 66, use to indicate the date 

and time the bid was received.

097 Transaction Creation

Use to indicate the date of this transaction set.

099 Bid Open (Date Bids Will Be Opened)

When BCO11 is code 66, use to indicate the bid 

opening date and time.

432 Submission

Date on which claim billing information was sent to 

payer

When BCO11 is code 67, use to indicate the date by 

which relevant information regarding the protest is 

to be submitted to the party identified in the 

1/N1/025 segment with N101 citing code PJ.

DTM02 373 Date X DT 6/6

Date (YYMMDD)

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

Use when BCO11 is code 66. Specify the time only in HHMM format.

DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards 

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836 Procurement Notices

Organization standard 8601, time can be specified by a + or - and an 

indication in hours in relation to Universal Time Coordinate (UTC) time; 

since + is a restricted character, + and - are substituted by P and M in the 

codes that follow

Use when BCO11 is code 66.

CT Central Time

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

Use to indicate the time at the receiving facility.

MT Mountain Time

PT Pacific Time

DTM05 624 Century O N0 2/2

The first two characters in the designation of the year (CCYY)

Not Used DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Not Used DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

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836 Procurement Notices

Segment: PWK Paperwork

Position: 023

Loop:

Level:

Usage: Optional

Max Use: >1

Purpose: To identify the type and transmission of paperwork or supporting information

Syntax Notes: 1 If either PWK05 or PWK06 is present, then the other is required.

Semantic Notes:

Comments: 1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the 

specified report.

3 PWK08 may be used to indicate action pertaining to a report.

Notes: When BCO11 is code 67, use to identify paperwork that is being provided by the 

originator of the transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use PWK01 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting 

item

P2 Protest

Use to indicate a copy of the protest is being 

provided.

PWK02 756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are 

to be sent

BE By Mail and Electronically

Use to indicate E-Mail.

BM By Mail

Use to indicate transmittal via the United States 

Postal Service (USPS).

CF Courier

Use to indicate transmittal via commercial express 

courier.

EL Electronically Only

Use to indicate that data was sent by a separate 

Electronic Data Interchange (EDI) transaction set. 

When used, identify the X12 transaction set 

designation and the unique number of the 

transaction set in PWK07, e.g., 864P87120.

FX By Fax

Not Used PWK03 757 Report Copies Needed O N0 1/2

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836 Procurement Notices

The number of copies of a report that should be sent to the addressee

Not Used PWK04 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an 

individual

Not Used PWK05 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for 

Identification Code (67)

Not Used PWK06 67 Identification Code X AN 2/20

Code identifying a party or other code

PWK07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their 

content

When PWK02 is code EL, use to identify the X12 transaction set and the 

transaction set unique number, e.g., 864 P87120.

Not Used PWK08 C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified

Not Used C00201 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK 

segment relates to the transaction set or to identify the action that is 

required

Not Used C00202 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK 

segment relates to the transaction set or to identify the action that is 

required

Not Used C00203 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK 

segment relates to the transaction set or to identify the action that is 

required

Not Used C00204 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK 

segment relates to the transaction set or to identify the action that is 

required

Not Used C00205 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK 

segment relates to the transaction set or to identify the action that is 

required

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836 Procurement Notices

Segment: MSG Message Text

Position: 024

Loop:

Level:

Usage: Optional

Max Use: >1

Purpose: To provide a free form format that would allow the transmission of text information.

Syntax Notes:

Semantic Notes:

Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies 

top of page, advance a line, etc.

Notes: 1. When BCO12 is code 7, use this segment to identify the additional 

information required. When BCO12 is code 9, use this segment to identify the 

reasons the unsolicited proposal is not being processed.

2. Use also when LQ02 in either the 1/LQ/034 or 1/LQ/186 segment is any code 

that requires a more detailed explanation.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use MSG01 933 Free-Form Message Text M AN 1/264

Free-form message text

Not Used MSG02 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F836_1 14 15 July 1997
836 Procurement Notices

Segment: N1 Name

Position: 025

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes:

Comments: 1 This segment, used alone, provides the most efficient method of providing 

organizational identification. To obtain this efficiency the "ID Code" (N104) 

must provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Notes: 1. Whenever possible, identification and address information should be provided 

using N101, N103, and N104. Use N102 and segments N2 through N4, as 

applicable, when address information cannot be provided using one of the codes 

listed in N103.

2. When BCO11 is code 63, use of this segment is REQUIRED to identify the 

party receiving an award but only if one party was awarded all of the line items in 

a solicitation. If line items in a solicitation were awarded to various parties, use 

the 1/N1/130 segment to identify the parties.

3. When BCO11 is code 64, and the total award is to be made to one small 

business entity, use of this segment is REQUIRED to identify that entity. If 

multiple small business entities are to receive awards, use the 1/N1/130 segment 

to identify those entities to be awarded specific line items.

4. When BCO11 is code 65, this segment is REQUIRED to identify the party 

receiving an award.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N101 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an 

individual

21 Small Business

When BCO11 is code 64, use to indicate the 

apparent successful offeror of a Small Business Set

-Aside.

7Q Party to Whom Protest Submitted

When BCO11 is code 67, use to indicate the 

organization to whom a protest was submitted 

(either Agency, GAO or GSBCA).

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836 Procurement Notices

BY Buying Party (Purchaser)

When BCO11 is code 62, 63, 64, 65, 66, 67, 69 or 

70, use to indicate the organization providing the 

notification or awarding the instrument.

PJ Party to Receive Correspondence

When BCO11 is code 67, use to indicate the party 

to whom information relevant to a protest should 

be submitted.

SE Selling Party

When BCO11 is code 63, or 65, use is REQUIRED 

to cite the name of the party receiving an award.

TO Message To

When BCO11 is code 62, 63, 64, 66, 67, 69, or 70, 

use to indicate the party to whom a notification is 

being sent.

N102 93 Name X AN 1/35

Free-form name

When BCO11 is code 63, 64, or 65, use is REQUIRED to cite the name 

of the party receiving an award.

Must Use N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for 

Identification Code (67)

While the federal EDI program uses the DUNS number, other 

government users of this implementation convention may require the 

use of other and additional numbers for a transition period in order to 

cross reference existing data bases to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet

Use of the DUNS or DUNS+4 number is preferred 

over other codes to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character 

Suffix

Use of the DUNS or DUNS+4 number is preferred 

over other codes to identify an entity.

10 Department of Defense Activity Address Code 

(DODAAC)

Use to indicate a Department of Defense or 

Civilian Agency Activity Address code.

33 Commercial and Government Entity (CAGE)

Must Use N104 67 Identification Code X AN 2/20

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Not Used N106 98 Entity Identifier Code O ID 2/2

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836 Procurement Notices

Code identifying an organizational entity, a physical location, or an 

individual

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836 Procurement Notices

Segment: N2 Additional Name Information

Position: 026

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

Syntax Notes:

Semantic Notes:

Comments:

Notes: This segment is not necessary when the entity cited in N101 is described using a 

code in N103/N104

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name

N202 93 Name O AN 1/35

Free-form name

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836 Procurement Notices

Segment: N3 Address Information

Position: 027

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 2

Purpose: To specify the location of the named party

Syntax Notes:

Semantic Notes:

Comments:

Notes: This segment is not necessary when the entity cited in N101 is described using a 

code in N103/N104

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

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836 Procurement Notices

Segment: N4 Geographic Location

Position: 028

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To specify the geographic place of the named party

Syntax Notes: 1 If N406 is present, then N405 is required.

Semantic Notes:

Comments: 1 A combination of either N401 through N404, or N405 and N406 may be 

adequate to specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Notes: This segment is not necessary when the entity cited in N101 is described using a 

code in N103/N104

Data Element Summary

Ref. Data

Des. Element Name Attributes

N401 19 City Name O AN 2/30

Free-form text for city name

N402 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government 

agency

N403 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and 

blanks (zip code for United States)

N404 26 Country Code O ID 2/3

Code identifying the country

Not Used N405 309 Location Qualifier X ID 1/2

Code identifying type of location

Not Used N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

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836 Procurement Notices

Segment: LM Code Source Information

Position: 033

Loop: LM Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To transmit standard code list identification information

Syntax Notes:

Semantic Notes:

Comments: 1 LM02 identifies the applicable industry code list source information.

Notes: 1. Use this 1/LM/033 loop to provide coded information identifying the reason a 

proposal is unacceptable or to identify the solicitation method that resulted in an 

award.

2. This segment is used only when BCO11 is code 62, 63, 65, 69, or 70.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use LM01 559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

LM02 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source 

Qualifier

When LQ01 is code ZZ, identify the code list that contains the code 

cited in LQ02.

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836 Procurement Notices

Segment: LQ Industry Code

Position: 034

Loop: LM Optional

Level:

Usage: Mandatory

Max Use: >1

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQ01 is present, then LQ02 is required.

Semantic Notes:

Comments:

Notes: This segment is used only when BCO11 is code 62, 63, 65, 69, or 70 and the 

information applies to all of the line items or the entire bid/proposal. When this 

information varies by line item, use the 1/LM/185 loop.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQ01 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

NL No Longer Considered for Award Reason

When BCO11 is code 62, use to indicate the reason 

a proposal is no longer being considered for award.

RF Failure to Award Reason

When BCO11 is code 63, use to indicate the reason 

a proposal is unacceptable.

RR Bid Rejection Reason

When BCO11 is code 69, use to indicate the reason 

for the rejection of a bid.

SM Solicitation Method

When BCO11 is code 65, use to indicate the 

method by which offers were solicited, e.g., direct 

solicitation, sole source, bulletin board, etc.

UP Unsolicited Proposal Rejection Reason

When BCO11 is code 70, use to indicate the reason 

an unsolicited proposal was rejected.

ZZ Mutually Defined

Use to indicate that a code list is identified in 

LM02.

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific industry code list

1. Use to cite a code from the code list identified by the qualifier in 

LQ01.

003050F836_1 22 15 July 1997
836 Procurement Notices

2. When LQ01 is code ZZ, use to cite a code from the code list 

identified in LM02.

003050F836_1 23 15 July 1997
836 Procurement Notices

Segment: PO1 Baseline Item Data

Position: 035

Loop: PO1 Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To specify basic and most frequently used line item data

Syntax Notes: 1 If PO103 is present, then PO102 is required.

2 If PO105 is present, then PO104 is required.

3 If either PO106 or PO107 is present, then the other is required.

4 If either PO108 or PO109 is present, then the other is required.

5 If either PO110 or PO111 is present, then the other is required.

6 If either PO112 or PO113 is present, then the other is required.

7 If either PO114 or PO115 is present, then the other is required.

8 If either PO116 or PO117 is present, then the other is required.

9 If either PO118 or PO119 is present, then the other is required.

10 If either PO120 or PO121 is present, then the other is required.

11 If either PO122 or PO123 is present, then the other is required.

12 If either PO124 or PO125 is present, then the other is required.

Semantic Notes:

Comments: 1 See the Data Dictionary for a complete list of ID's.

2 PO101 is the line item identification.

3 PO106 through PO125 provide for ten (10) different product/service ID's per 

each item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model 

No., SKU.

Notes: 1. Use this 1/PO1/035 loop to provide award data for each line item in the 

solicitation when BCO11 is code 63 or 65.

2. When BCO11 is code 62, use this loop only to identify those line items which 

the offeror is no longer being considered for award.

3. When BCO11 is code 64, use this loop only to identify those line items in a 

Small Business Set-Aside that are being awarded to different small business 

entities.

4. When BCO11 is code 69, use this loop to identify those line items that are 

being rejected on an individual bid.

5. This loop is not used when BCO11 is code 66, 67, or 70.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use PO101 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction 

set

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836 Procurement Notices

Use to identify the line item number from a solicitation, bid or 

proposal, as applicable. Do not cite the line item number from an 

award instrument.

PO102 330 Quantity Ordered X R 1/9

Quantity ordered

1. Cite the total quantity of the line item that was awarded, not solicited.

2. When BCO11 is code 63 or 65, this data element is REQUIRED.

PO103 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

1. Use any code, other than code ZZ.

2. When BCO11 is code 63 or 65, this data element is REQUIRED.

Refer to 003050 Data Element Dictionary for acceptable code values.

PO104 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

1. When PO105 is code NC, NS, or TB, cite the number "0".

2. When BCO11 is code 63 or 65, this data element is REQUIRED.

PO105 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

ES Estimated

FB Fabrication Cost

Use to indicate the price includes the incorporation 

of Government Furnished Property (GFP).

KA Price with Government Furnished Property

Use to indicate the price of the items includes the 

use of Government Furnished Property (GFP) to 

manufacture the item.

NC No Charge

NE Not to Exceed

NS Not Separately Priced

Use to indicate the item is not separately priced but 

is included in the price of the item to which it 

pertains. When used, cite the number "0" in 

PO104.

TB To be negotiated.

Must Use PO106 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

1. Use any code, other than code ZZ.

003050F836_1 25 15 July 1997
836 Procurement Notices

2. When BCO11 is code 63 or 65, as a minimum, there must be one 

occurrence of a 235/234 pair citing either code CN or SV. Other codes 

may be used to further describe the line item but they must be the same 

as those used for the corresponding item in the cited award instrument.

Refer to 003050 Data Element Dictionary for acceptable code values.

Must Use PO107 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO108 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO109 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO110 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO111 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO112 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO113 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO114 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO115 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO116 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO117 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO118 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO119 234 Product/Service ID X AN 1/40

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836 Procurement Notices

Identifying number for a product or service

PO120 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO121 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO122 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO123 234 Product/Service ID X AN 1/40

Identifying number for a product or service

PO124 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values.

PO125 234 Product/Service ID X AN 1/40

Identifying number for a product or service

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836 Procurement Notices

Segment: CTP Pricing Information

Position: 050

Loop: PO1 Optional

Level:

Usage: Optional

Max Use: >1

Purpose: To specify pricing information

Syntax Notes: 1 If either CTP04 or CTP05 is present, then the other is required.

2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

4 If CTP10 is present, then CTP02 is required.

Semantic Notes: 1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of 

.90 would be the factor if a 10% discount is given.

2 CTP08 is the rebate amount.

Comments: 1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and 

CTP07.

Notes: 1. Use this segment to provide additional price information related to the line 

item awarded, e.g., step-ladder prices, delivery zone prices, packaging prices, etc.

2. This segment is used only when BCO11 is code 63 or 65.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Not Used CTP01 687 Class of Trade Code O ID 2/2

Code indicating class of trade

CTP02 236 Price Identifier Code X ID 3/3

Code identifying pricing specification

Use to identify various prices applicable to the line item.

ICL Unit Price Through Quantity

1. Use to indicate the end of a quantity range 

applicable to step ladder pricing.

2. Use in conjunction with codes PBQ and MAX 

for step ladder pricing. Step ladder pricing is 

defined as the price specified for the quantity range 

containing the quantity purchased, applying to all 

the items purchased. Use of codes ICL, MAX and 

PBQ is in contrast to use of code PAQ which 

identifies quantities at which different prices are 

applied.

MAX Maximum Order Quantity Price

1. Use to indicate the end of a quantity range 

applicable to step ladder pricing.

003050F836_1 28 15 July 1997
836 Procurement Notices

2. Use in conjunction with codes ICL and PBQ for 

step ladder pricing. Step ladder pricing is defined 

as the price specified for the quantity range 

containing the quantity purchased, applying to all 

the items purchased. Use of codes ICL, MAX and 

PBQ is in contrast to use of code PAQ which 

identifies quantities at which different prices are 

applied.

PAP Protection Level Price

Use to indicate the price for the packaging 

protection level (preservation) cited in CTP10. 

This amount is additive to the unit price cited in 

PO104 or to the zone price cited in CTP03 (when 

CTP02 is code ZNP) which are based on standard 

commercial preservation.

PAQ Price Break Quantity(s)

Use to indicate a quantity where an incremental 

price break occurs. For example, if price breaks 

occur at quantities 11, 21, 31, etc., then for a 

purchase quantity of 25, the first 10 units are at 

the first price, the next 10 units are at the second 

price and the last 5 units are at the third price. 

This is in contrast to step ladder prices where all 25 

units are one price. 

PBQ Unit Price Beginning Quantity

1. Use to indicate the beginning of a quantity 

range applicable to step ladder pricing.

2. Use in conjunction with codes ICL and MAX 

for step ladder pricing. Step ladder pricing is 

defined as the price specified for the quantity range 

containing the quantity purchased, applying to all 

the items purchased. Use of codes ICL, MAX and 

PBQ is in contrast to use of code PAQ which 

identifies quantities at which different prices are 

applied.

PPA Packing Level Price

Use to indicate the price for the packaging level 

cited in CTP10. This amount is additive to the 

unit price cited in PO104 or to the zone price cited 

in CTP03 (when CTP02 is code ZNP) which are 

based on standard commercial packaging.

ZNP Zone Price

Use to indicate the price for delivery to a zone cited 

in CTP10. This is the total price of the item and is 

003050F836_1 29 15 July 1997
836 Procurement Notices

based on standard commercial packaging and 

preservation. If a higher level of packaging and 

preservation is required, use additional repetitions 

of this segment citing code PAP and PPA in 

CTP02.

CTP03 212 Unit Price O R 1/17

Price per unit of product, service, commodity, etc.

CTP04 380 Quantity X R 1/15

Numeric value of quantity

CTP05 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code, other than code ZZ.

Refer to 003050 Data Element Dictionary for acceptable code values.

Not Used CTP06 648 Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

Not Used CTP07 649 Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

Not Used CTP08 782 Monetary Amount O R 1/15

Monetary amount

Not Used CTP09 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

CTP10 499 Condition Value O AN 1/10

Identifies rate restrictions or provisions

When CTP02 is code PAP, PPA, or ZNP, cite the applicable protection 

level, packing level or delivery zone to which the price in CTP03 applies.

003050F836_1 30 15 July 1997
836 Procurement Notices

Segment: REF Reference Numbers

Position: 090

Loop: PO1 Optional

Level:

Usage: Optional

Max Use: >1

Purpose: To specify identifying numbers.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes:

Comments:

Notes: 1. Use this 1/REF/090 segment when the solicitation varies by awarded line item. 

 When the solicitation is the same for all of the awarded line items, cite the 

solicitation number in BCO02.

2. This segment is used only when BCO11 is code 63 or 65 and the award was 

the result of more than one solicitation.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use REF01 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

KS Solicitation

A discreet number assigned by the purchasing 

activity to differentiate between different solicitations

Use to indicate the solicitation (IFB, RFP, or RFQ) 

that contained the awarded line item.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular 

Transaction Set, or as specified by the Reference Number Qualifier.

Not Used REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their 

content

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836 Procurement Notices

Segment: DTM Date/Time Reference

Position: 102

Loop: PO1 Optional

Level:

Usage: Optional

Max Use: 10

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes:

Comments:

Notes: 1. Use this 1/DTM/102 segment to identify the date of the solicitation cited in 

REF01/02.

2. This segment is only used when BCO11 is code 63 or 65.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

642 Solicitation

Use to indicate the date of the solicitation.

DTM02 373 Date X DT 6/6

Date (YYMMDD)

Not Used DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

Not Used DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards 

Organization standard 8601, time can be specified by a + or - and an 

indication in hours in relation to Universal Time Coordinate (UTC) time; 

since + is a restricted character, + and - are substituted by P and M in the 

codes that follow

DTM05 624 Century O N0 2/2

The first two characters in the designation of the year (CCYY)

Not Used DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Not Used DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F836_1 32 15 July 1997
836 Procurement Notices

Segment: QTY Quantity

Position: 104

Loop: PO1 Optional

Level:

Usage: Optional

Max Use: >1

Purpose: To specify quantity information

Syntax Notes:

Semantic Notes:

Comments:

Notes: 1. Use this 1/QTY/104 segment to identify the number of offerors solicited and 

the number of proposals received for the line item cited in PO101.

2. This segment is only used when BCO11 is code 63 or 65.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use QTY01 673 Quantity Qualifier M ID 2/2

Code specifying the type of quantity

87 Quantity Received

Use to indicate the number of proposals received.

SB Solicited

Use to indicate the number of offerors solicited for 

other than EDI public solicitations. 

Must Use QTY02 380 Quantity M R 1/15

Numeric value of quantity

Not Used QTY03 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

003050F836_1 33 15 July 1997
836 Procurement Notices

Segment: AMT Monetary Amount

Position: 105

Loop: PO1 Optional

Level:

Usage: Optional

Max Use: >1

Purpose: To indicate the total monetary amount

Syntax Notes:

Semantic Notes:

Comments:

Notes: 1. Use this 1/AMT/105 segment to identify the total price of the line item 

awarded.

2. This segment is only used when BCO11 is code 63 or 65.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use AMT01 522 Amount Qualifier Code M ID 1/2

Code to qualify amount

1 Line Item Total

Must Use AMT02 782 Monetary Amount M R 1/15

Monetary amount

Not Used AMT03 478 Credit/Debit Flag Code O ID 1/1

Code indicating whether amount is a credit or debit

003050F836_1 34 15 July 1997
836 Procurement Notices

Segment: N1 Name

Position: 130

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes:

Comments: 1 This segment, used alone, provides the most efficient method of providing 

organizational identification. To obtain this efficiency the "ID Code" (N104) 

must provide a key to the table maintained by the transaction processing party.

2 N105 and N106 further define the type of entity in N101.

Notes: 1. Use this segment only when BCO11 is code 63 and the line items in a 

solicitation were awarded to different parties or code 64 and the apparent small 

business successful offeror is different for each line item.

2. Use of this segment is REQUIRED for the conditions stated in note 1.

3. Whenever possible, identification and address information should be provided 

using N101, N103, and N104. Use N102 and segments N2 through N4, as 

applicable, when address information cannot be provided using one of the codes 

listed in N103.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N101 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an 

individual

21 Small Business

Use to indicate the apparent small business 

successful offeror for the line item.

SE Selling Party

Use to indicate the party awarded the line item.

Must Use N102 93 Name X AN 1/35

Free-form name

Must Use N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for 

Identification Code (67)

While the federal EDI program uses the DUNS number, other 

government users of this implementation convention may require the 

use of other and additional numbers for a transition period in order to 

cross reference existing data bases to new procurement actions.

003050F836_1 35 15 July 1997
836 Procurement Notices

1 D-U-N-S Number, Dun & Bradstreet

Use of the DUNS or DUNS+4 number is preferred 

over other codes to identify a named party.

9 D-U-N-S+4, D-U-N-S Number with Four Character 

Suffix

Use of the DUNS or DUNS+4 number is preferred 

over other codes to identify a named party.

33 Commercial and Government Entity (CAGE)

Must Use N104 67 Identification Code X AN 2/20

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Not Used N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an 

individual

003050F836_1 36 15 July 1997
836 Procurement Notices

Segment: N2 Additional Name Information

Position: 140

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 2

Purpose: To specify additional names or those longer than 35 characters in length

Syntax Notes:

Semantic Notes:

Comments:

Notes: Use this segment only if the name cited in N102 is longer than 35 characters.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name

N202 93 Name O AN 1/35

Free-form name

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836 Procurement Notices

Segment: N3 Address Information

Position: 150

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 2

Purpose: To specify the location of the named party

Syntax Notes:

Semantic Notes:

Comments:

Notes: This segment is not necessary when the entity cited in N101 is described using a 

code in N103/N104

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

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836 Procurement Notices

Segment: N4 Geographic Location

Position: 160

Loop: N1 Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To specify the geographic place of the named party

Syntax Notes: 1 If N406 is present, then N405 is required.

Semantic Notes:

Comments: 1 A combination of either N401 through N404, or N405 and N406 may be 

adequate to specify a location.

2 N402 is required only if city name (N401) is in the USA or Canada.

Notes: This segment is not necessary when the entity cited in N101 is described using a 

code in N103/N104.

Data Element Summary

Ref. Data

Des. Element Name Attributes

N401 19 City Name O AN 2/30

Free-form text for city name

N402 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government 

agency

N403 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and 

blanks (zip code for United States)

N404 26 Country Code O ID 2/3

Code identifying the country

Not Used N405 309 Location Qualifier X ID 1/2

Code identifying type of location

Not Used N406 310 Location Identifier O AN 1/30

Code which identifies a specific location

003050F836_1 39 15 July 1997
836 Procurement Notices

Segment: LM Code Source Information

Position: 185

Loop: LM Optional

Level:

Usage: Optional

Max Use: 1

Purpose: To transmit standard code list identification information

Syntax Notes:

Semantic Notes:

Comments: 1 LM02 identifies the applicable industry code list source information.

Notes: 1. Use this 1/LM/185 loop to provide coded information to identify the reason the 

line item in the proposal is no longer being considered for award; why the 

proposal for the line item was unacceptable; why the line item bid was rejected, 

or the solicitation method applicable to the line item.

2. This segment is used only when BCO11 is code 62, 63, 65, or 69.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use LM01 559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

LM02 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source 

Qualifier

When LQ01 is code ZZ, identify the code list that contains the code 

cited in LQ02.

003050F836_1 40 15 July 1997
836 Procurement Notices

Segment: LQ Industry Code

Position: 186

Loop: LM Optional

Level:

Usage: Mandatory

Max Use: >1

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQ01 is present, then LQ02 is required.

Semantic Notes:

Comments:

Notes: This segment is used only when BCO11 is code 62, 63, 65, or 69, and the 

information varies by line item. When this information applies to all of the line 

items, use the 1/LQ/034 segment.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQ01 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

NL No Longer Considered for Award Reason

When BCO11 is code 62, use to indicate the reason 

a line item is no longer being considered for award.

RF Failure to Award Reason

When BCO11 is code 63, use to indicate the reason 

a proposal for a line item was unacceptable.

RR Bid Rejection Reason

When BCO11 is code 69, use to indicate the reason 

for the rejection of a line item bid.

SM Solicitation Method

When BCO11 is code 65, use to indicate the 

method by which offers were solicited for the line 

item, e.g., direct solicitation, sole source, bulletin 

board, etc.

ZZ Mutually Defined

Use to indicate that a code list is identified in 

LM02.

LQ02 1271 Industry Code X AN 1/20

Code indicating a code from a specific industry code list

1. Use to cite a code from the code list identified by the qualifier in 

LQ01.

2. When LQ01 is code ZZ, use to cite a code from the code list 

identified in LM02.

003050F836_1 41 15 July 1997
836 Procurement Notices

Segment: SE Transaction Set Trailer

Position: 190

Loop:

Level:

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted 

segments (including the beginning (ST) and ending (SE) segments).

Syntax Notes:

Semantic Notes:

Comments: 1 SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SE01 96 Number of Included Segments M N0 1/10

Total number of segments included in a transaction set including ST and 

SE segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set 

functional group assigned by the originator for a transaction set

Cite the same number that is contained in ST02.

003050F836_1 42 15 July 1997