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865 Purchase Order Change 

Acknowledgment/Request - Seller 

Initiated

Functional Group=CA

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change 

Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an Electronic Data Interchange (EDI) 

environment. The transaction set can be used to convey acceptance or rejection of changes to a previously submitted purchase 

order by the seller or to notify the buyer of changes initiated by the seller to a previously submitted purchase order by the seller.

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

010 ST Transaction Set Header M 1 Must use

020 BCA Beginning Segment for Purchase 

Order Change Acknowledgment

M 1 Must use

LOOP ID - N1 200

300 N1 Name O 1 Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - POC >1

010 POC Line Item Change O 1 Used

015 LIN Item Identification O >1 Used

040 CTP Pricing Information O >1 Used

LOOP ID - PID 1000

050 PID Product/Item Description O 1 Used

100 REF Reference Identification O >1 Used

LOOP ID - SAC 25

130 SAC Service, Promotion, Allowance, or 

Charge Information

O 1 Used

LOOP ID - ACK 104

270 ACK Line Item Acknowledgment O 1 Used

Summary:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - CTT 1 N3/010L

010 CTT Transaction Totals O 1 N3/010 Used

030 SE Transaction Set Trailer M 1 Must use

Notes:

3/010L Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the 

sum of the value of quantities ordered (POC03) for each POC segment.

3/010 Number of line items (CTT01) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the 

sum of the value of quantities ordered (POC03) for each POC segment.

User Note 1: This transaction set is used to acknowledge an order change placed directly with a vendor - no 860 has been 

sent/received.
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ST Transaction Set Header Pos: 010 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

To indicate the start of a transaction set and to assign a control number

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a Transaction Set

All valid standard codes are used.

M ID 3/3 Must use

ST02 329 Transaction Set Control Number

Description: Identifying control number that must be 

unique within the transaction set functional group 

assigned by the originator for a transaction set

M AN 4/9 Must use

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate 

transaction set definition (e.g., 810 selects the Invoice Transaction Set).
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BCA Beginning Segment for 

Purchase Order Change 

Acknowledgment

Pos: 020 Max: 1

Heading - Mandatory

Loop: N/A Elements: 5

User Option (Usage): Must use

To indicate the beginning of the Purchase Order Change Acknowledgment Transaction Set and transmit identifying numbers and 

dates

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

BCA01 353 Transaction Set Purpose Code

Description: Code identifying purpose of transaction set

M ID 2/2 Must use

Code Name

00 Original

User Note 1: Use to indicate an original transmission of an 865 transaction set.

07 Duplicate

User Note 1: Use to indicate the retransmission of a previously transmitted 865 

transaction set.

Ref Id Element Name Req Type Min/Max Usage

BCA02 587 Acknowledgment Type

Description: Code specifying the type of 

acknowledgment

O ID 2/2 Must use

Code Name

AC Acknowledge - With Detail and Change

User Note 1: Use to indicate an order is being acknowledged with detail and/or 

changes. This may include the rejection of one or more line items.

Ref Id Element Name Req Type Min/Max Usage

BCA03 324 Purchase Order Number

Description: Identifying number for Purchase Order 

assigned by the orderer/purchaser

User Note 1: Use to identify the award instrument 

number (PIIN) to which this transaction set applies.

M AN 1/22 Must use

BCA04 328 Release Number

Description: Number identifying a release against a 

Purchase Order previously placed by the parties involved 

in the transaction

User Note 1: Use to identify the number of a release, call 

or delivery order (SPIIN) against a basic award 

instrument to which this transaction set applies.

O AN 1/30 Used

BCA06 373 Date

Description: Date expressed as CCYYMMDD

User Note 1: Cite the 865 transaction date.

M DT 8/8 Must use

Semantics: 

1. BCA06 is the date assigned by the purchaser to purchase order.

2. BCA09 is the seller's order number.

3. BCA10 is the date assigned by the sender to the acknowledgment.

4. BCA11 is the date of the purchase order change request.

5. BCA12 is the order change acknowledgment date.
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N1 Name Pos: 300 Max: 1

Heading - Optional

Loop: N1 Elements: 3

User Option (Usage): Used

To identify a party by type of organization, name, and code

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an organizational entity, a 

physical location, property or an individual

M ID 2/3 Must use

Code Name

BY Buying Party (Purchaser)

R6 Requester

SE Selling Party

ST Ship To

User Note 1: At least 2 iterations of this segment are REQUIRED with N101 citing 

code BY and code SE

Ref Id Element Name Req Type Min/Max Usage

N103 66 Identification Code Qualifier

Description: Code designating the system/method of 

code structure used for Identification Code (67)

X ID 1/2 Must use

Code Name

10 Department of Defense Activity Address Code (DODAAC)

User Note 1: Use to indicate either a Department of Defense Activity Address Code or 

a Civilian Agency Activity Address Code.

33 Commercial and Government Entity (CAGE)

Ref Id Element Name Req Type Min/Max Usage

N104 67 Identification Code

Description: Code identifying a party or other code

X AN 2/80 Must use

Syntax: 

1. R0203 - At least one of N102,N103 is required

2. P0304 - If either N103,N104 is present, then all are required

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this 

efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.
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Loop POC Pos: 010 Repeat: >1

Optional

Loop: POC Elements: N/A

To specify changes to a line item

Loop Summary: 

Pos Id Segment Name Req Max Use Repeat Usage

010 POC Line Item Change O 1 Used

015 LIN Item Identification O >1 Used

040 CTP Pricing Information O >1 Used

050 Loop PID O 1000 Used

100 REF Reference Identification O >1 Used

130 Loop SAC O 25 Used

270 Loop ACK O 104 Used

User Note 1: 

FOR non-Medical TVR PROGRAMS

==============================

All line items must be identified by citing the CLIN in POC01. POC02 will be 'CA' unless noted otherwise below. In addition:

To reject a line item, cite the appropriate rejection code in ACK01.

To indicate acceptance of a line item that has been added to the order, cite the order quantity, quantity left to ship and uom in 

POC03, POC04 and POC05, respectively, price in POC06, price basis, if applicable, in POC07, material identification in the 

Qualf/Product pairings of the POC and LIN segments, additional pricing info in the CTP segment, item description in the PID 

segment, all relevant reference numbers and attributes in the REF segment, service info in the SAC segment and 'AI' in 

POC02. The ACK segment should contain ACK01='IA', the delivery date in ACK05 and ACK04='069'.

To accept a line item without changes, the POC loop, for that item, does not need to be sent. If sent, cite 'IA' in ACK01.

To accept a line item with a quantity change (quantity and/or uom), cite the new order quantity, quantity left to ship and uom in 

POC03, POC04 and POC05, respectively, and 'IQ' in ACK01.

To accept a line item with a price change, cite the new price in POC06, price basis, if applicable, in POC07 and 'IP' in ACK01.

To accept a line item with a delivery date change, cite the new delivery date in ACK05, ACK04='069' and ACK01='DR'.

To accept a line item with multiple changes (quantity/uom, price, and/or delivery date), cite all data as described for the 

individual change above, but use 'IC' in ACK01.

To accept a line item with a material substitution, cite the order quantity, quantity left to ship and uom in POC03, POC04 and 

POC05, respectively, price in POC06, price basis, if applicable, in POC07, material identification in the product pairings of the 

POC and LIN segments, additional pricing info in the CTP segment, item description in the PID segment, all relevant reference

numbers and attributes in the REF segment, service info in the SAC segment and 'IS' in ACK01, the delivery date in ACK05 and 

ACK04='069'.
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POC Line Item Change Pos: 010 Max: 1

Detail - Optional

Loop: POC Elements: 12

User Option (Usage): Used

To specify changes to a line item

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

POC01 350 Assigned Identification

Description: Alphanumeric characters assigned for 

differentiation within a transaction set

User Note 1: Use to specify the Contract Line Item 

Number(CLIN).

O AN 1/20 Must use

POC02 670 Change or Response Type Code

Description: Code specifying the type of change to the 

line item

M ID 2/2 Must use

Code Name

AI Add Additional Item(s)

User Note 1: For TVR program: use this code to indicate a line item that has been 

added to the order since the last acknowledgment (855 or 865) transaction.

CA Changes To Line Items

User Note 1: For APV program: use this code when indicating acceptance, changes or 

rejection of the line item.

For TVR program: use this code to indicate changes or rejection of an existing line 

item.

Ref Id Element Name Req Type Min/Max Usage

POC03 330 Quantity Ordered

Description: Quantity ordered

User Note 1: Quantity accepted by the selling party. This 

element always contains the "FILL" quantity - even if it is 

less than the customer's original order quantity.

O R 1/15 Used

POC04 671 Quantity Left to Receive

Description: Quantity left to receive as qualified by the 

unit of measure

User Note 1: Cite the quantity yet to be shipped.

X R 1/9 Used

POC05 C001 Composite Unit of Measure

Description: To identify a composite unit of 

measure(See Figures Appendix for examples of use)

X Comp Used

355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a value 

is being expressed, or manner in which a measurement 

has been taken

User Note 1: Use to identify the unit of measure 

applicable to the quantity cited in POC03.

All valid standard codes are used.

M ID 2/2 Must use

POC06 212 Unit Price

Description: Price per unit of product, service, 

commodity, etc.

User Note 1: Cite the Burdened Unit Price.

X R 1/17 Used

POC08 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the 

descriptive number used in Product/Service ID (234)

User Note 1: 1. Cite the appropriate code to identify the 

line item.

X ID 2/2 Used
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2. Use the LIN segment for the identification of 

manufacturers and associated part numbers.

Code Name

FS National Stock Number

HI HIBC (Health Care Industry Bar Code)

IB International Standard Book Number (ISBN)

IN Buyer's Item Number

N4 National Drug Code in 5-4-2 Format

ND National Drug Code (NDC)

UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

UX Universal Product Number

VC Vendor's (Seller's) Catalog Number

VP Vendor's (Seller's) Part Number

Ref Id Element Name Req Type Min/Max Usage

POC09 234 Product/Service ID

Description: Identifying number for a product or service

X AN 1/48 Used

POC10 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the 

descriptive number used in Product/Service ID (234)

X ID 2/2 Used

Code Name

FS National Stock Number

HI HIBC (Health Care Industry Bar Code)

IB International Standard Book Number (ISBN)

IN Buyer's Item Number

N4 National Drug Code in 5-4-2 Format

ND National Drug Code (NDC)

UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

UX Universal Product Number

VC Vendor's (Seller's) Catalog Number

VP Vendor's (Seller's) Part Number

Ref Id Element Name Req Type Min/Max Usage

POC11 234 Product/Service ID

Description: Identifying number for a product or service

X AN 1/48 Used

POC12 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the 

descriptive number used in Product/Service ID (234)

X ID 2/2 Used

Code Name

FS National Stock Number

HI HIBC (Health Care Industry Bar Code)

IB International Standard Book Number (ISBN)

IN Buyer's Item Number

N4 National Drug Code in 5-4-2 Format

ND National Drug Code (NDC)

UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

UX Universal Product Number

VC Vendor's (Seller's) Catalog Number

VP Vendor's (Seller's) Part Number

Ref Id Element Name Req Type Min/Max Usage

POC13 234 Product/Service ID

Description: Identifying number for a product or service

X AN 1/48 Used

Syntax: 

1. C030405 - If POC03 is present, then all of POC04,POC05 are required

2. C0706 - If POC07 is present, then all of POC06 are required
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3. P0809 - If either POC08,POC09 is present, then all are required

4. P1011 - If either POC10,POC11 is present, then all are required

5. P1213 - If either POC12,POC13 is present, then all are required

6. P1415 - If either POC14,POC15 is present, then all are required

7. P1617 - If either POC16,POC17 is present, then all are required

8. P1819 - If either POC18,POC19 is present, then all are required

9. P2021 - If either POC20,POC21 is present, then all are required

10. P2223 - If either POC22,POC23 is present, then all are required

11. P2425 - If either POC24,POC25 is present, then all are required

12. P2627 - If either POC26,POC27 is present, then all are required

Semantics: 

1. POC01 is the purchase order line item identification.
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LIN Item Identification Pos: 015 Max: >1

Detail - Optional

Loop: POC Elements: 4

User Option (Usage): Used

To specify basic item identification data

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the 

descriptive number used in Product/Service ID (234)

M ID 2/2 Must use

Code Name

ZB Commercial and Government Entity (CAGE) Code

User Note 1: Cite the manufacturer's CAGE.

Ref Id Element Name Req Type Min/Max Usage

LIN03 234 Product/Service ID

Description: Identifying number for a product or service

M AN 1/48 Must use

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the 

descriptive number used in Product/Service ID (234)

X ID 2/2 Must use

Code Name

MG Manufacturer's Part Number

User Note 1: The Manufacturer's Name ("MF") or CAGE ("ZB") is required to 

distinguish this part number.

Ref Id Element Name Req Type Min/Max Usage

LIN05 234 Product/Service ID

Description: Identifying number for a product or service

X AN 1/48 Must use

Syntax: 

1. P0405 - If either LIN04,LIN05 is present, then all are required

2. P0607 - If either LIN06,LIN07 is present, then all are required

3. P0809 - If either LIN08,LIN09 is present, then all are required

4. P1011 - If either LIN10,LIN11 is present, then all are required

5. P1213 - If either LIN12,LIN13 is present, then all are required

6. P1415 - If either LIN14,LIN15 is present, then all are required

7. P1617 - If either LIN16,LIN17 is present, then all are required

8. P1819 - If either LIN18,LIN19 is present, then all are required

9. P2021 - If either LIN20,LIN21 is present, then all are required

10. P2223 - If either LIN22,LIN23 is present, then all are required

11. P2425 - If either LIN24,LIN25 is present, then all are required

12. P2627 - If either LIN26,LIN27 is present, then all are required

13. P2829 - If either LIN28,LIN29 is present, then all are required

14. P3031 - If either LIN30,LIN31 is present, then all are required

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., 
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U.P.C. No., ISBN No., Model No., or SKU.

User Note 1: Use this segment to identify a manufacturer, with an associated manufacturer's part number for the product 

specified in the POC segment.
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CTP Pricing Information Pos: 040 Max: >1

Detail - Optional

Loop: POC Elements: 2

User Option (Usage): Used

To specify pricing information

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

CTP02 236 Price Identifier Code

Description: Code identifying pricing specification

X ID 3/3 Must use

Code Name

BCH Base Charge

User Note 1: Cite the Unburdened Unit Price in CTP03.

STA Standard Price

User Note 1: Cite the Standard Unit Price in CTP03.

Ref Id Element Name Req Type Min/Max Usage

CTP03 212 Unit Price

Description: Price per unit of product, service, 

commodity, etc.

X R 1/17 Must use

Syntax: 

1. P0405 - If either CTP04,CTP05 is present, then all are required

2. C0607 - If CTP06 is present, then all of CTP07 are required

3. C0902 - If CTP09 is present, then all of CTP02 are required

4. C1002 - If CTP10 is present, then all of CTP02 are required

5. C1103 - If CTP11 is present, then all of CTP03 are required

Semantics: 

1. CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is 

given.

2. CTP08 is the rebate amount.

Comments: 

1. See Figures Appendix for an example detailing the use of CTP03 and CTP04.

2. See Figures Appendix for an example detailing the use of CTP03, CTP04 and CTP07.
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Loop PID Pos: 050 Repeat: 1000

Optional

Loop: PID Elements: N/A

To describe a product or process in coded or free-form format

Loop Summary: 

Pos Id Segment Name Req Max Use Repeat Usage

050 PID Product/Item Description O 1 Used
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PID Product/Item Description Pos: 050 Max: 1

Detail - Optional

Loop: PID Elements: 2

User Option (Usage): Used

To describe a product or process in coded or free-form format

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PID01 349 Item Description Type

Description: Code indicating the format of a description

M ID 1/1 Must use

Code Name

F Free-form

Ref Id Element Name Req Type Min/Max Usage

PID05 352 Description

Description: A free-form description to clarify the related 

data elements and their content

X AN 1/80 Used

Syntax: 

1. C0403 - If PID04 is present, then all of PID03 are required

2. R0405 - At least one of PID04,PID05 is required

3. C0703 - If PID07 is present, then all of PID03 are required

4. C0804 - If PID08 is present, then all of PID04 are required

5. C0905 - If PID09 is present, then all of PID05 are required

Semantics: 

1. Use PID03 to indicate the organization that publishes the code list being referred to.

2. PID04 should be used for industry-specific product description codes.

3. PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute

applies to this item; an "N" indicates it does not apply. Any other value is indeterminate.

4. PID09 is used to identify the language being used in PID05.

Comments: 

1. If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and 

PID05 are used.

2. Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3. PID07 specifies the individual code list of the agency specified in PID03.
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REF Reference Identification Pos: 100 Max: >1

Detail - Optional

Loop: POC Elements: 3

User Option (Usage): Used

To specify identifying information

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference Identification

M ID 2/3 Must use

Code Name

16 Military Interdepartmental Purchase Request (MIPR) Number

IL Internal Order Number

User Note 1: MILSTRIP Requisition Number. Cite if different from (header) Summary 

Document number.

P7 Product Line Number

User Note 1: Core List Item Number

W8 Suffix

User Note 1: MILSTRIP Requisition Suffix

XY Other Unlisted Type of Reference Number

User Note 1: When "XY" is used, REF02 will contain the data value and REF03 will 

contain the data type descriptor.

REF03 values:

"PRICE IND" - REF02="PR", Product

 REF02="SE", Service

 REF02="BE", Bench Stock

 REF02="AF", Air Freight

 REF02="FR", Freight

"SUBC SOCIOEC CODE", REF02= Subcontractor Socio-Economic Code

"TRANSP INCL" - REF02="Y", Transportation Included in unit price,

 REF02="N", Transportation not Included

"LEVEL A PKG" - REF02="Y", Level A Packaging,

 REF02="N", not Level A Packaging

"TREATED" - REF02="Y", Treated Material (e.g. lumber),

 REF02="N", not Treated Material

"PRICE UNIT" - REF02="TL", Truckload

 REF02="US", Unit

 REF02="LU", Less than Unit

Ref Id Element Name Req Type Min/Max Usage

REF02 127 Reference Identification

Description: Reference information as defined for a 

particular Transaction Set or as specified by the 

Reference Identification Qualifier

X AN 1/30 Used

REF03 352 Description

Description: A free-form description to clarify the related 

data elements and their content

X AN 1/80 Used
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Syntax: 

1. R0203 - At least one of REF02,REF03 is required

Semantics: 

1. REF04 contains data relating to the value cited in REF02.
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Loop SAC Pos: 130 Repeat: 25

Optional

Loop: SAC Elements: N/A

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, 

allowance, or charge

Loop Summary: 

Pos Id Segment Name Req Max Use Repeat Usage

130 SAC Service, Promotion, Allowance, or Charge Information O 1 Used
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SAC Service, Promotion, Allowance, 

or Charge Information

Pos: 130 Max: 1

Detail - Optional

Loop: SAC Elements: 7

User Option (Usage): Used

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, 

allowance, or charge

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SAC01 248 Allowance or Charge Indicator

Description: Code which indicates an allowance or 

charge for the service specified

M ID 1/1 Must use

Code Name

N No Allowance or Charge

Ref Id Element Name Req Type Min/Max Usage

SAC02 1300 Service, Promotion, Allowance, or Charge Code

Description: Code identifying the service, promotion, 

allowance, or charge

User Note 1: Any code may be used.

The following codes are used for the Wood and Metal PV 

programs:

A520 Base Charge (Wood/Metal) - use to specify the 

cost, per ordered unit, of the raw material product from 

the mill.

B620 Container Stuffing (Wood) - use to specify the cost 

of obtaining and loading containers.

F150 Packaging Service (Wood) - use to specify the 

shipping cost, per Bundle.

G821 Shipping (Metal) - use to specify the shipping cost, 

per ordered unit.

H151 Special Services (Metal) - use to specify the cost of 

extra services, per ordered unit.

All valid standard codes are used.

X ID 4/4 Must use

SAC05 610 Amount

Description: Monetary amount

User Note 1: Total Amount - not a "per unit" amount.

O N2 1/15 Used

SAC08 118 Rate

Description: Rate expressed in the standard monetary 

denomination for the currency specified

User Note 1: Amount per ordering unit.

Alternate quantity/uom can be specified in SAC09 and 

SAC10.

O R 1/9 Used

SAC09 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a value 

is being expressed, or manner in which a measurement 

has been taken

User Note 1: Use only when SAC02 = "F150".

X ID 2/2 Used
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All valid standard codes are used.

SAC10 380 Quantity

Description: Numeric value of quantity

User Note 1: Number of Bundles in the Shipment. Use 

only when SAC02="F150".

X R 1/15 Used

SAC15 352 Description

Description: A free-form description to clarify the related 

data elements and their content

X AN 1/80 Not recom

Syntax: 

1. R0203 - At least one of SAC02,SAC03 is required

2. P0304 - If either SAC03,SAC04 is present, then all are required

3. P0607 - If either SAC06,SAC07 is present, then all are required

4. P0910 - If either SAC09,SAC10 is present, then all are required

5. C1110 - If SAC11 is present, then all of SAC10 are required

6. L130204 - If SAC13 is present, then at least one of SAC02,SAC04 is required

7. C1413 - If SAC14 is present, then all of SAC13 are required

8. C1615 - If SAC16 is present, then all of SAC15 are required

Semantics: 

1. If SAC01 is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2. SAC05 is the total amount for the service, promotion, allowance, or charge.

3. If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

4. SAC08 is the allowance or charge rate per unit. 

5. SAC10 and SAC11 is the quantity basis when the allowance or charge quantity is different from the purchase order or 

invoice quantity.

6. SAC10 and SAC11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, 

promotion, allowance, or charge.

7. SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used.

8. SAC14 is used in conjunction with SAC13 to identify an option when there is more than one option of the promotion.

9. SAC16 is used to identify the language being used in SAC15.

Comments: 

1. SAC04 may be used to uniquely identify the service, promotion, allowance, or charge. In addition, it may be used in 

conjunction to further the code in SAC02.

2. In some business applications, it is necessary to advise the trading partner of the actual dollar amount that a particular 

allowance, charge, or promotion was based on to reduce ambiguity. This amount is commonly referred to as "Dollar Basis 

Amount". It is represented in the SAC segment in SAC10 using the qualifier "DO" - Dollars in SAC09.
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Loop ACK Pos: 270 Repeat: 104

Optional

Loop: ACK Elements: N/A

To acknowledge the ordered quantities and specify the ready date for a specific line item

Loop Summary: 

Pos Id Segment Name Req Max Use Repeat Usage

270 ACK Line Item Acknowledgment O 1 Used

User Note 1: 

FOR non-Medical TVR PROGRAMS

==============================

All line items must be identified by citing the CLIN in POC01. POC02 will be 'CA' unless noted otherwise below. In addition:

To reject or delete a line item, cite the appropriate rejection code in ACK01. The code “IR” should be used to reject or delete an 

item. Code “ID” is no longer an acceptable code to use due to system limitations. Code “ID” will be available to use sometime 

in early to mid 2011 when system changes are put in place to allow for this code. Code “IR” should be used instead for any and 

all item rejections and or deletions (09/14/10).

To indicate acceptance of a line item that has been added to the order, cite the order quantity, quantity left to ship and uom in 

POC03, POC04 and POC05, respectively, price in POC06, price basis, if applicable, in POC07, material identification in the 

Qualf/Product pairings of the POC and LIN segments, additional pricing info in the CTP segment, item description in the PID 

segment, all relevant reference numbers and attributes in the REF segment, service info in the SAC segment and 'AI' in 

POC02. The ACK segment should contain ACK01='IA', the delivery date in ACK05 and ACK04='069'.

To accept a line item without changes, the POC loop, for that item, does not need to be sent. If sent, cite 'IA' in ACK01.

To accept a line item with a quantity change (quantity and/or uom), cite the new order quantity, quantity left to ship and uom in 

POC03, POC04 and POC05, respectively, and 'IQ' in ACK01.

To accept a line item with a price change, cite the new price in POC06, price basis, if applicable, in POC07 and 'IP' in ACK01.

To accept a line item with a delivery date change, cite the new delivery date in ACK05, ACK04='069' and ACK01='DR'.

To accept a line item with multiple changes (quantity/uom, price, and/or delivery date), cite all data as described for the 

individual change above, but use 'IC' in ACK01.

To accept a line item with a material substitution, cite the order quantity, quantity left to ship and uom in POC03, POC04 and 

POC05, respectively, price in POC06, price basis, if applicable, in POC07, material identification in the product pairings of the 

POC and LIN segments, additional pricing info in the CTP segment, item description in the PID segment, all relevant reference

numbers and attributes in the REF segment, service info in the SAC segment and 'IS' in ACK01, the delivery date in ACK05 and 

ACK04='069'.
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ACK Line Item Acknowledgment Pos: 270 Max: 1

Detail - Optional

Loop: ACK Elements: 3

User Option (Usage): Used

To acknowledge the ordered quantities and specify the ready date for a specific line item

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

ACK01 668 Line Item Status Code

Description: Code specifying the action taken by the 

seller on a line item requested by the buyer

User Note 1: 1. Cite codes IA or IP if the "KILL" quantity 

is zero and the "FILL" quantity equals the customer's 

original order quantity.

2. Cite code IS if the "KILL" quantity is zero and the 

"FILL" quantity equals the customer's original order 

quantity and the item number has changed from the 

customer's originally requested item number.

3. Otherwise cite the listed code that best describes the 

"KILL" quantity reason.

M ID 2/2 Must use

Code Name

DR Item Accepted - Date Rescheduled

User Note 1: Cite code '069' in ACK04 and the delivery date in ACK05

IA Item Accepted

User Note 1: Item accepted without any changes.

IC Item Accepted - Changes Made

User Note 1: This value should only be used when more than one of the following 

attributes differs from the customer's request:

 Quantity - use POC03, POC04 and POC05

 Price - use POC06

 Delivery Date - use ACK04='069' and ACK05

 Material - use POC08/09 et. al.

IP Item Accepted - Price Changed

User Note 1: Cite the price in POC06.

IQ Item Accepted - Quantity Changed

User Note 1: Quanitity changes are indicated by using POC03, POC04 and POC05.

IR Item Rejected / Item Deleted

User Note 1: This is the only code that is acceptable to use for an item being deleted

or rejected. Currently, the code “ID” is not an acceptable code due to system 

limitations. Code “ID” will be available to use sometime in early to mid 2011. Please 

use code “IR” for any and all item rejections and/or deletions. 

IS Item Accepted - Substitution Made

Ref Id

ACK04 374 Element Name Req Type Min/Max Usage

Code Name Date/Time Qualifier

Description: Code specifying type of date or time, or 

both date and time

O ID 3/3 Used

069 Promised for Delivery

User Note 1: Required when ACK01='DR' or 'IS'.

Use if there are multiple changes to an item (ACK01='IC') and one of the them is a 
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delivery date change.

Required when the Line Item has just been added by the Customer (POC02='AI').

Ref Id

ACK05 373 Element Name Req Type Min/Max Usage

ACK05 373

Syntax: 

1. P0203 - If either ACK02,ACK03 is present, then all are required

2. C0405 - If ACK04 is present, then all of ACK05 are required

3. P0708 - If either ACK07,ACK08 is present, then all are required

4. P0910 - If either ACK09,ACK10 is present, then all are required

5. P1112 - If either ACK11,ACK12 is present, then all are required

6. P1314 - If either ACK13,ACK14 is present, then all are required

7. P1516 - If either ACK15,ACK16 is present, then all are required

8. P1718 - If either ACK17,ACK18 is present, then all are required

9. P1920 - If either ACK19,ACK20 is present, then all are required

10. P2122 - If either ACK21,ACK22 is present, then all are required

11. P2324 - If either ACK23,ACK24 is present, then all are required

12. P2526 - If either ACK25,ACK26 is present, then all are required

13. P2728 - If either ACK27,ACK28 is present, then all are required

14. C282729 - If ACK28 is present, then all of ACK27,ACK29 are required

Semantics: 

1. ACK29 Industry Reason Code may be used to identify the item status. In addition, it may be used in conjunction with 

ACK01 to further clarify the status.
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Loop CTT Pos: 010 Repeat: 1

Optional

Loop: CTT Elements: N/A

To transmit a hash total for a specific element in the transaction set

Loop Summary: 

Pos Id Segment Name Req Max Use Repeat Usage

010 CTT Transaction Totals O 1 Used
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CTT Transaction Totals Pos: 010 Max: 1

Summary - Optional

Loop: CTT Elements: 1

User Option (Usage): Used

To transmit a hash total for a specific element in the transaction set

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

CTT01 354 Number of Line Items

Description: Total number of line items in the transaction 

set

User Note 1: Use to identify the total number of POC 

segments contained in this transaction set. 

M N0 1/6 Must use

Syntax: 

1. P0304 - If either CTT03,CTT04 is present, then all are required

2. P0506 - If either CTT05,CTT06 is present, then all are required

Comments: 

1. This segment is intended to provide hash totals to validate transaction completeness and correctness.
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SE Transaction Set Trailer Pos: 030 Max: 1

Summary - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and 

ending (SE) segments)

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SE01 96 Number of Included Segments

Description: Total number of segments included in a 

transaction set including ST and SE segments

M N0 1/10 Must use

SE02 329 Transaction Set Control Number

Description: Identifying control number that must be 

unique within the transaction set functional group 

assigned by the originator for a transaction set

M AN 4/9 Must use

Comments: 

1. SE is the last segment of each transaction set.