DDFORM 2930NOV 2008 Page1 of 15

PRIVACY IMPACT ASSESSMENT (PIA)

For the

SECTION 1: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of 

information (referred to as an "electronic collection" for the purpose of this form) collect, 

maintain, use, and/or disseminate PII about members of the public, Federal personnel, 

contractors or foreign nationals employed at U.S. military facilities internationally? Choose 

one option from the choices below. (Choose (3) for foreign nationals).

 (1) Yes, from members of the general public.

(2) Yes, from Federal personnel* and/or Federal contractors.

 (3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.

 (4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If "No," ensure that DITPR or the authoritative database that updates DITPR is annotated 

for the reason(s) why a PIA is not required. If the DoD information system or electronic 

collection is not in DITPR, ensure that the reason(s) are recorded in appropriate 

documentation.

c. If "Yes," then a PIA is required. Proceed to Section 2.

ReconAlysis

Defense Logistics Agency
DDFORM 2930NOV 2008 Page2 of 15

SECTION 2: PIA SUMMARY INFORMATION

a. Why is this PIA being created or updated? Choose one:

 New DoD Information System New Electronic Collection

Existing DoD Information System Existing Electronic Collection

Significantly Modified DoD Information 

System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol 

Router Network (SIPRNET) IT Registry?

 Yes, DITPR Enter DITPR System Identification Number

 Yes, SIPRNET Enter SIPRNET Identification Number

No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required 

by section 53 of Office of Management and Budget (OMB) Circular A-11?

 Yes No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d. Does this DoD information system or electronic collection require a Privacy Act System of 

Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens 

or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN 

information should be consistent.

Yes No

If "Yes," enter Privacy Act SORN Identifier

DoD Component-assigned designator, not the Federal Register number.

Consult the Component Privacy Office for additional information or

access DoD Privacy Act SORNs at: http://www.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office

Consult the Component Privacy Office for this date.

DLAS340.10
DDFORM 2930NOV 2008 Page3 of 15

e. Does this DoD information system or electronic collection have an OMB Control Number?

Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period 

regardless of form or format.

 Yes

Enter OMB Control Number

Enter Expiration Date

No

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD 

requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act 

SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain 

and/or disseminate PII. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes 

the operation of the system and the collection of PII.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can 

be cited. An indirect authority may be cited if the authority requires the operation or administration of 

a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal 

housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the 

statute within the DoD Component should be identified.

S340.10 -- 5 U.S.C. Chapter 61, Hours of Work; Chapter 53, Pay Rates and Systems; Chapter 57, 

Travel, Transportation, and Subsistence; Chapter 63, Leave; 5 U.S.C. 301, Departmental Regulations; 

10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 31 U.S.C., Chapter 35, 

Accounting and Collection; and E.O. 9397 (SSN), as amended.
DDFORM 2930NOV 2008 Page4 of 15

g. Summary of DoD information system or electronic collection. Answers to these questions 

should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly 

describe the types of personal information about individuals collected in the system.

(2) Briefly describe the privacy risks associated with the PII collected and how these risks are 

addressed to safeguard privacy.

h. With whom will the PII be shared through data exchange, both within your DoD Component and

outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate all that apply.

Within the DoD Component.

Specify.

Other DoD Components.

Specify.

 Other Federal Agencies.

Specify.

 State and Local Agencies.

Specify.

ReconAlysis is an internal tool used by DLA Human Resources Specialists to identify data discrepancies in 

employee records between the Defense Civilian Personnel Data System (DCPDS) and the Defense Civilian 

Payroll System (DCPS). After discovery of discrepancies, HR associates rectify and correct the employee 

records in DCPDS to ensure continuity and accuracy of reported data.

Physical Access Risks - Entry to the equipment necessary to obtain information is restricted by the use of 

locks, guards, or administrative procedures to authorized persons only. Computer systems, records and 

disks are maintained in limited access or monitored work areas with access limited to those individuals 

requiring access to perform official duties.

System Access Risks - Computer terminals are controlled with Common Access Cards (CAC), and computer 

screens automatically lock after a preset period of inactivity with re-entry controlled by CAC. Access to the 

ReconAlysis system on any specific machine within the DLA compound is restricted to authorized individuals 

only.

Personnel Risks - All individuals accessing this system of records are to have taken Information Assurance 

and Privacy Act training.

Overall Risks - Security risks associated with maintaining data in an electronic environment have been 

mitigated through administrative, technical, and physical safeguards. The safeguards in place are 

commensurate with the risk and magnitude of harm resulting from the loss, misuse, or unauthorized access 

to or modification of the data.

Between various DLA HR Specialists in performance of payroll validation 

duties.

Between DLA and the Defense Civilian Payroll System (DCPS).
 Contractor (Enter name and describe the language in the contract that safeguards PII.)

Specify.

 Other (e.g., commercial providers, colleges).

Specify.

i. Do individuals have the opportunity to object to the collection of their PII?

Yes No

(1) If "Yes," describe method by which individuals can object to the collection of PII.

(2) If "No," state the reason why individuals cannot object.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

Yes No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

(2) If "No," state the reason why individuals cannot give or withhold their consent.

DDFORM 2930NOV 2008 Page5 of 15

All new DLA civilian employees are made aware of the use and collection of PII for payroll, tax and 

administrative purposes during their on-boarding orientation process. Objections and issues may be raised 

at that time. ReconAlysis is an internal data checking system and individual DLA associates would not be 

aware of system validation processes.

All new DLA civilian employees are made aware of the use and collection of PII for payroll, tax and 

administrative purposes during their on-boarding orientation process. Objections and issues may be raised 

at that time. Changes in consent for other uses would need to be withdrawn after the on-boarding process.
DDFORM 2930NOV 2008 Page6of 15

k. What information is provided to an individual when asked to provide PII data? Indicate all that 

apply.

 Privacy Act Statement Privacy Advisory

 Other None

Describe 

each 

applicable 

format.

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these 

Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in 

place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that 

would reveal sensitive information or raise security concerns.

Individuals do not submit PII data directly to ReconAlysis. All information comes from other primary 

data sources.
DDFORM 2930NOV 2008 Page7of 15