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DLA Distribution

Vendor Shipment Module

(VSM)

Vendor User’s Guide

Please refer any VSM related processing problems or questions to our VSM Support

Staff at 1-800-456-5507, or E-Mail: delivery@dla.mil.
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VSM User’s Guide Contents

1.0 Introduction 3

2.0 VSM Website Navigation 4

2.1 Login Procedures 4

2.2 Password Change Procedures 5

2.3 Password Guidelines 6

2.4 VSM Screen Layout 6

2.5 Search Options 12

3.0 3.0 Item Labels IAW MIL-STD-129R 13

4.0 FOB Destination Processing 18

4.1 Processing a Single Destination shipment 18

4.2 Processing Multiple Freight Pieces for a Single Requisition-Small Parcel 23

5.0 FOB Origin 24

5.1 FOB Origin Small Parcel Process 24

5.2 FOB Origin Freight Shipment Process 32

5.3 Processing a Multiple Shipment for Freight 36

5.4 All Packed in One 38

5.5 Additional Vendor Information 39

6.0 Reports and Queries 54

6.1 MRO Tracker 54

7.0 Exception Processing 58

7.1 Pending Shipments 58

8.0 VSM Vendor Account Maintenance and Administrative Procedures 59

8.1 Update Vendor Profile 59

8.2 Change Your Password 62

8.3 Add/Modify Hazardous Record 63

8.4 VSM Administration 65

8.5 How to Add an Alternate Shipping Location 66

8.6 How to Add New Users 67

8.7 How to Edit User Profiles 69

8.8 How to Reset User’s Password 71

8.9 How to Delete a User 73

9.0 Adobe Acrobat Printer Setup 74

10.0 Acronyms 75
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1.0 Introduction

VSM is the vehicle by which you notify our transportation team experts your shipment is ready

for processing. No matter the size or weight, VSM will assess information you provide and

process your shipment according to the contract terms. Once shipment is processed, VSM will

allow you to access your contract information in order to print the applicable documentation for

your type of shipment. For VSM registration and instruction, click on link below. A Help Desk is

available and can be reached by email at delivery@dla.mil or by phone Mon-Fri 0600-1700 

Eastern Time at 800-456-5507. 

VSM is a web based, front-end application interfaced to the DSS mainframe. It is also

capable of full Electronic Data Interface (EDI) integration at the vendor location. The EDI

version is more complex and requires more programming on the vendor’s part to integrate into

their production systems. However, the payoff includes higher volume shipping capacity and

eliminates human intervention in the process.

When processing Free on board (FOB) destination shipments in VSM, vendor selects the 

desired Purchase Order to ship, enters shipment weight, dimensions and carrier and submits

transaction. The system determines “Ship To” and “Final Destination” addresses using the Global 

Address file and transportation logic in DSS. Once shipping addresses have been derived, the 

system generates a MIL-STD-129P compliant Military Shipping Label (MSL) in Adobe 

Acrobat Portable Data File (PDF) format, which is printed at the vendor location.

When vendor processes a shipment requiring Aerial Port Clearance, shipment is offered for

clearance to the Financial Air Clearance Transportation System (FACTS). When clearance is

complete (could be up to 3 days) VSM notifies vendor via their web page the shipment has been

cleared and shipping labels are available to print.

Similar processes are executed for FOB Origin Shipments. When vendor processes a shipment in

VSM, freight is offered through system to procure transportation by the Government. This

includes securing a carrier and arranging the pick-up schedule, creating the CBL (Commercial Bill

of Lading) for freight shipments and alerting vendor the shipment is scheduled and all documents

are ready to print. Small parcel shipments will include a small parcel carrier label and vendor will

be required to request a pick up from that carrier. Vendor must ensure paperwork and freight are

ready to ship when carrier arrives for pick-up. 
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2.0 VSM Website Navigation

2.1 Login Procedures

S i g n o n t o t h e f o l l o w i n g w e b s i t e : https://vsm.distribution.dla.mil/net/ Enter your user ID and 

password and click LOGIN. Your User ID and Password should have been provided to you in two 

separate e-mails from delivery@dla.mil with a subject line: VSM Account. 
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2.2 Password Change Process

First time User logs into the VSM website https://vsm.distribution.dla.mil/net/, the system will force a 

password change. System will also force a password change each time a User ID is either locked out, 

or reset, and after each 90 day period. 

Note: When you are logging in, your Old Password will be your temporary password you just used to

log in. Enter your password in the box provided next to Old Password. Please follow the Password

Guidelines provided in the middle left portion of the screen in creating your New Password. Enter

your newly created password once in the box to the right of New Password and again in the box to the

right of Confirm Password, and click Submit. 
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2.3 Password Guidelines: Password Guidelines are available on the upper left side of the password 

change screen. The following instruction describes creating a new password after initial login, or after

a password has been reset.

2.4 VSM Screen Layout: After your successful login, you will be automatically directed to ORIGIN

PROCESSING screen. Notice the DLA logo with your Company Name at the top of the screen. The

parenthesis shows what site you are logged into. VSM production screens are divided into three main

areas: The top navigation bar, the main processing production area in the center, and the search area

along the left portion of the screen.

The top navigation bar contains primary navigation buttons. They are from left to right: User Guide, 

Logoff, MPO, FOB Dest, FOB Origin, Print, Seavan, Reports/Queries, Exceptions, Maintenance and a 

Notification Page (!). They are explained further in this section and in detail in separate chapters in this 

guide.
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Logoff button signs you off the system.

MPO button permits a Manual Purchase Order entry. You must contact the VSM Support

Staff at 1-800-456-5507, or E-Mail: delivery@dla.mil to have a shipment built.
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FOB Dest button allows you to process FOB Destination contracts from any location listed with same

Cage Code in the system. See Chap 4.0 for detailed instructions.

FOB Origin button allows you to process FOB Origin contracts from any location listed with same

Cage Code in the system. See Chapter 5.0 for detailed instructions.

Print screen will present a list of shipments that are completely processed and ready to ship. The

PRINT button has two functions: First, you will be able to select a shipment and print all required

shipping documentation from here. Second, you are able to reprint your documentation, utilizing the 

REPRINT option. 
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The SEAVAN button is used to process seavan shipments if you source load seavans. Refer to Section

8.0 of this instruction to process a SEAVAN via VSM.

The Reports/Queries tab permits user the option to either view reports or run queries. Selecting the 

Reports/Queries tab, then the Reports drop down option displays different reports. The number and

type of available reports will vary depending on user authorization level.

The Queries tab is where view history option is available to research processed shipments. 
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Below are view history search options. 

Exception button has several drop down options: 

Pending Shipment – Shipments on air challenge will appear in pending status until the Air Clearance

Authority (ACA) releases shipment. See Chapter 8.1 for detailed instructions. 

CANCEL SHIPMENT –Used to cancel a shipment if processed incorrectly. This will allow for

reprocessing with correct information.

Note: Canceling a shipment removes all information. You must contact the VSM Support

Staff at 1-800-456-5507, or E-Mail: delivery@dla.mil to have a shipment canceled.
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Maintenance bar on top far right has features that permit user to update and change vendor 

information. The most common options are: Update Vendor Profile, Change Password, 

Add/Modify Hazardous Record, Retire Purchase Orders (PO) Records, and VSM Admin.

Note: Maintenance menu options will vary depending on user’s authorization level. The main

POC for your VSM account is the only one allowed to make changes to your profile.

UPDATE VENDOR PROFILE – Used to update the company profile.

CHANGE PASSWORD – Used to change your password that you logged onto system

with. Remember to refer to the Password creation rules when changing passwords. 

ADD/MODIFY HAZARDOUS RECORD –Used to enter document requirements for specific

modes of transportation. Items may be researched using NIIN Part Number and manufacture’s 

Cage code.

RETIRE PO RECORDS – Search screen that enables old PO deletions. Enter PO and submit to

clear shipments that were shipped not utilizing VSM.

NOTE: Validate your deletions before retiring the PO record. Once a PO record is retired, it cannot 

be manually entered again.

VSM ADMIN – See Chapter 10.4 for detailed instructions.

Notification Messages (!) – Shows current notifications for VSM Vendors, including Effective

Date and Expire Date.

Note: System Alerts will show on Login page with an effective date.
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2.5Search Option: Same or similar search options are available on all screens in VSM. Same

principles can be applied to searches throughout VSM. Searches may be accomplished using complete

entries such as complete requisition number or portions of the number such as the first 6 characters.

Using the search option may be a more effective way of selecting Purchase Orders for shipment. For

example a search for SHIP TO: W25G1U, system returns all orders meeting criteria. Similar searches

can be accomplished by using Release Numbers, CLIN, Purchase Orders, Requisition Number. ..etc.
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3.0 Item Labels IAW MIL-STD-129R

Access FOB Destination or Origin

• Select Contract you require labels for

• Select Item Labels
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Vendor is responsible to fill in blanks: 
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Example of Container Labels:
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Examples of Unit & Intermediate Pack Labels:
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4.0 FOB Destination Processing

4.1Processing Single Destination Shipment

Select Purchase Order when it is ready to ship. Processing a Purchase Order when it is ready to be 

shipped provides vendor the most up to date address.

Either select a shipment from list presented on the FOB Destination screen or search for a specific

order or series of orders using the search process described earlier.

• Select the radio button for the Purchase Order you want to work. If multiple Purchase

Orders are displayed and you don’t see the one you are looking for, use the search option 

on the left, enter appropriate data and then either hit Enter on keyboard or select the 

Search button and the system will find and display the particular Purchase Order you want

to process. 

• After selecting the radio button, click Submit. 

• For the purpose of this example we are going to process this as a single shipment, but if you

had it packaged in more than one box, you would click on the radio button next to Multiple

Freight Piece, enter number of pieces in the text box and then click Submit. 
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The next screen displayed is the shipping screen (Example below).

• Select radio button next to Partial or Total

• Verify the quantity is correct. If you select Partial, you must adjust the Quantity you are

shipping to reflect the partial shipment. In this case the partial Quantity would have to be 

between 1 and 9. 

• Enter Total Weight of package being shipped 

• Enter Length (L), Width (W) and Height (H) of package in inches; the system will

automatically calculate cube. 

• Select Carrier you are going to use for this shipment. If you aren’t sure, there is an option for

<Unknown> 

• Enter the Ship Date. Use the calendar icon to select date.

• You may add a Vendor Ref Number, keeping in mind it prints on the MSL.

• Verify you’ve entered everything correctly and click Submit.
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The next screen displayed is FOB Destination Results. Under Shipments Processed, you can choose to

print DD250, Container ID Label and Packing List if checked. Click Submit. 

After you click submit, this will process your shipping documents (see examples below). Check shipping 

documents for accuracy. Once you print these documents out and place them on your package, you have 

completed your FOB Destination Single Piece Process.
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4.2Processing Multiple Freight Pieces for a Single Requisition: Select radio button next to the 

transaction you want to process: 

• Click on radio button next to Multiple Freight Pieces and enter number of packages you are

shipping. In this case we are shipping 3 boxes.

• Click Submit.

Next screen displayed requires the following information: Weight per package, Dimensions per

package, Quantity per package: if the same check Same for Remaining Pieces. Fill out remaining

areas on form. Click Submit. Print documents and place on packages.
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5.0 FOB Origin Processing

5.1FOB Origin Processing Small Parcel: After your successful login, you will be automatically

directed to your vendor ORIGIN PROCESSING screen. Vendors can select a Purchase Order that is

displayed or use any of the search criteria (see section 2.5 for search instructions) to search for a 

particular Purchase Order. To select a shipment, click the box beside the desired order and click

Submit.

Note: If Purchase Order is not on the screen, the user can have it added by contacting the VSM

Support Staff at 1-800-456-5507, or E-Mail: delivery@dla.mil. 

The next screen displayed will be FOB Origin – Single Variance Processing. Vendor will

input Processing type (Partial or Total), Quantity, Total Weight (to include packaging 

material), Dimensions, and Type Pack (BX, PLT, Carton...etc). Please note 1-150 lb

shipments that are destined for a location in the Continental United States and shipments 

weighing up to 300lbs destined for a location outside the Continental United States will

process as small parcel. Once data has been entered correctly, hit the submit button. 

Note: If processing a Partial Shipment (less than total quantity shown) click Partial button

versus Total button. NOTE: Multiple Freight Piece CANNOT be used with Origin Small

Parcel shipments. For multiple packages using the same Contract Number, process your

partial shipment and then return to process remainder in the same manner.
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The system will take you back to FOB Origin Processing. A message will appear at the 

bottom of the screen stating your shipment has been accepted. You may have to scroll down 

the page to see this. VSM will provide you a Shipment Control Number (SCN). Your next

step is to click the Print button at top of page.
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Next screen displayed is a List of shipments available to be printed. Select the shipment you

just processed and click on Print Docs. 

Next screen displayed is the Print Documents Detail Screen. Notice all Document Choices that are

checked will produce these shipping documents after the Print button is clicked.
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The following documents will need to be applied to your shipment. Check all documents for

accuracy.

NOTE: If shipping FED EX and you do not have a scheduled pickup, click the Scheduled

Fedex Pickup button. Fill in the appropriate areas and this schedules a pickup for you. See

example below. You have now completed FOB Origin Single Shipment process.
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31
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5.2FOB Origin Processing Freight: Select your document number and click Submit. 

The next screen displayed is FOB Origin – Single Variance Processing. Vendor will fill-out 

Processing Type, Quantity, Weight, Dimensions, and Type Pack.

NOTE: Type Equipment is defaulted to LTL/Truckload. Do NOT change equipment unless another

type is needed (flatbed, RGN, etc.).

Add carrier remarks if needed (Lift gate needed, stackable or non-stackable freight, POC information,

etc.).

NOTE: If freight requires Origin inspection, change Ship Date to allow time for inspection. Click

Submit. 
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Next screen displayed will be Origin Processing with The FOB Origin Shipment 09264900 has been

accepted. Vendors will now be required to wait for DLA Distribution Transportation Specialist to

arrange transportation for your shipment. 

Once your shipment has been processed by the DLA Distribution Traffic Management Specialist it

will show on your List of shipments available to be printed (Print screen). Select your freight

shipment and click Print Docs. 
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Next screen displayed is: Print Documents Detail Screen, click on Print button. 

Documents Printed will include the Military Shipment Label. This Label is placed on outside of the 

shipment and must be visible IAW MIL-STD-129R. 
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Commercial Bill of Lading must be printed twice - one for the driver and one to keep once driver has 

accepted freight and signed bill. 

Note: Block 14 of bill shows the carrier’s SCAC. Freight must be given to carrier assigned on bill.

Note: If DCMA Contract inspection has not occurred prior to date shipment will be picked up, 

contact VSM office immediately to reschedule shipment. 
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5.3FOB Origin Multi-Piece Freight Processing: Select your contract, select Multiple Freight

Piece and enter total number multi-freight pieces.

Next screen displays FOB Origin – Multi Freight Piece Processing. Vendor will select Type Pack;

enter Weight, Dimensions and Quantity and click radio button for Partial or Total shipment.

Vendor Reference Number may be added – this information will print on MSL (military shipping 

label)

NOTE: Type Equipment is defaulted to LTL/Truckload. Do NOT change equipment unless another

type is required (flatbed, RGN, etc.).

Add carrier remarks if needed (Lift gate needed, stackable or non-stackable freight, etc.).

NOTE: If freight requires Origin inspection, change Ship Date to allow time for inspection.
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Click Submit

Once you click submit, you’ll finish the print process after the DLA Distribution Traffic Specialist

arranges transportation to move your shipment. 

Note: If DCMA Contract inspection has not occurred prior to date shipment will be picked up, 

contact VSM office immediately to reschedule shipment. 
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5.4All Packed in One: Select two or more shipments going to the same ultimate Destination, click

All Packed in One button and click Submit. Note: IPD, Ship To and Ultimate all have to be the 

same for an all packed in one. 

Next screen displays FOB Origin – All Packed in One Processing. Select Partial or Total for each

Requisition number. Note: One of the Requisitions must be a total quantity – you cannot ship all 

partials together.

Enter Quantity, Total weight, Dimensions, select Type Pack, and click Submit. 
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 5.5 Additional Vendor information: regarding the processing of shipments in the Vendor Shipment 

Module (VSM).

IF YOUR SHIPMENT REQUIRES DCMA INSPECTION DO NOT ENTER ANYTHING 

INTO VSM UNTIL AFTER THE INSPECTION HAS BEEN COMPLETED.

If you do not follow the above procedures, a carrier will arrive at your facility and you will not be able to 

release the shipment. Additional charges will be incurred.

If your shipment requires a DCMA inspection, you will need to schedule an appointment for that 

inspection in Wide Area Work Flow (WAWF). You will need to have the ultimate consignee in order to 

schedule your inspection. Your ultimate consignee is found in your contract as shown below. Once you 

complete the request in WAWF, you should receive an inspection appointment no later than two (2) days for 

a resident QAR and seven (7) days for a non-resident QAR. Once the inspection has occurred and the 

inspector has approved your shipment, you are ready to enter your shipment details in VSM.

The Ultimate Consignee can be found in the Freight Shipping section of your contract. 
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The next few pages describe the shipping documents and the date you can expect the carrier at your

facility AFTER processing in VSM.

1. DO NOT CONTACT MENLO PERTAINING TO YOUR SHIPMENTS.

2. Any questions relating to shipments are to be directed to the Defense Logistics Agency (DLA)

Distribution transportation office at delivery@dla.mil or 800-456-5507.

3. ALL shipments should be packed and ready for shipment at the time you process in the Vendor

Shipment Module (VSM).

4. Small Parcel Shipments are shipments that are less than 150 lbs., less than 108 inches, less than

12 cubic feet and are under a total girth of 130. Girth is calculated – length plus twice the

width and twice the height (L + W(x2) + H (x2)).

5. Your freight shipment must be packed and ready for shipment at the time you process within

the Vendor Shipment Module (VSM). A carrier will arrive at your facility to pick up this

shipment by the below chart. You must print the Military Shipping Label (MSL) along with

your documentation.

Processed in

VSM by Noon

EST

CBL will be

available to

print in VSM

after 1500

Carrier will be in to

pick up shipment by

Close of Business

Monday Tuesday Wednesday

Tuesday Wednesday Thursday

Wednesday Thursday Friday

Thursday Friday Monday

Friday Monday Tuesday
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Processed in

VSM after Noon

EST

CBL will be

available to

print in VSM

after 1500

Carrier will be in to

pick up shipment by

Close of Business

Monday Wednesday Thursday

Tuesday Thursday Friday

Wednesday Friday Monday

Thursday Monday Tuesday

Friday Tuesday Wednesday

6. Carrier will arrive with an “Offer Number.” There are two types of Offer Numbers; one that

pertains to a single shipment, and one that applies to a consolidated shipment under a Master

Bill Number (MBN). If carriers do not supply you with the offer number, please call our office

at 800-456-5507 before a carrier is turned away.

The offer number contains three parts; the assigned vendor DODAAC, the acronym for

Shipment Control Number (SCN) or the acronym for Master Bill Number (MBN) and the

actual eight digit shipment control number or Master Bill Number applied to that particular

shipment.

a. The assigned Vendor DODAAC can be found in the Update Vendor Profile of VSM via

the Maintenance tab. This consists of the site Prefix + Cage Code.
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b. Offer Number for a single shipment = Vendor DODAAC + “SCN” + 01234567

i. Ex. A12345SCN01234567

c. Offer Number for a Master Bill = Vendor DODAAC + “MBN” + 00001234

i. Ex. A12345MBN00001234

d. The location of the SCN & MBN on the CBL is addressed on the following pages.

7. To know what carrier is picking up the freight, take the VIA Standard Carrier Alpha Code

(SCAC) from the CBL shown on the following slides, and look it up on the SCAC list at the

end of this document.

8. When contacting DLA Distribution for assistance in answering your questions, please provide

your CBL number, Shipment Control Number (SCN) or Master Bill Number.

9. The following pages contain screen prints, which illustrate where this information is located on

the CBL.
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1. The VIA SCAC is displayed in box 14. This is the Carrier that has been awarded to pick up the

shipment. 

2. The Shipment Control Number is displayed on the upper left hand side of the CBL and is the last

(third) part of the offer number.

3. Commercial Bill of Lading (CBL) number
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1. When shipments are combined onto one CBL, a Master Bill Number will display in place of

the SCN at top of first page.
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1. Driver instructions

2. SCN – The Master Bill is displayed on page 1 and the lead SCN is displayed at top of

following page(s).

3. CBL – Carries over on the top of each page.
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The Transportation Control Number (TCN) is listed on page 2 and subsequent continuation pages.

These are the TCNs that were consolidated onto this shipment under one Master Bill and can be used

to search by in VSM.
CARRIER NAMES AND SCACs

SCAC Carrier Name

AATJ ACCESS AMERICA TRANSPORT

ACEH ACE DORAN HAULING & RIGGING CO.

AHHA ART HEAVY HAUL, INC.

AIPA AMERICAN ROAD LINE, ARL INC.

ALKS AUTONOMIC LOGISTICS

AMMF ADMIRAL MERCHANTS MOTOR FREIGHT

ANAR A&A TRANS-LAWRENCE

APEH

FREIGHT HANDLERS, INC. D/B/A APEX

LOGISTICS GROUP

AQGC ATLANTIC LOGISTICS INC.

AQLA ALABAMA CARRIERS, INC.

AQNL ALTERNATIVE LOGISTICS, LLC

ARNT AMERICAN TRANSPORTATION

ASSM ATS SPECIALIZED INC.

ATEQ ACME TRUCK LINE, INC.

ATLN ADD TRAN LOGISTICS

ATQW AMERICAN TRANSPORT INC

AVXG ADVANCED TRANSPORT, LLC

BAGS BAGGETT SERVICES

BAME BAM TRANSPORTATION, INC.

BFCO B.E. COURIER SERVICE INC.

BFSJ BM2 FREIGHT SERVICES, INC.

BGME BENNETT MOTOR EXPRESS, LLC

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SCAC Carrier Name

BHEQ BULLDOG HIWAY EXPRESS

BHRI BUCHANAN HAULING & RIGGING, INC.

BWCE BEST WAY CARGO/TRANSPORT

BXPE BOLT EXPRESS, LLC

CALJ CAL ARK INTERNATIONAL, INC.

CAOG CARROLL TRUCKING INC.

CAST CASTELL TRUCKING CORP. (C.T.C.) 

CERE CERES TRANSPORT

CFSN CFS LOGISTICS, INC.

CHDI CHEYENNE DISTRIBUTION INC.

CKGV CASTELL TRUCKING GROUP LLC

CKLG CHEROKEE LOGISTICS, INC.

CLGE CELADON TRUCKING SERVICES

CLLQ COYOTE LOGISTICS

CNWY CON-WAY FREIGHT

CNYI CANARY INC

COOG CORTRANS LOGISTICS, LLC

CRDT CARDINAL TRANSPORT, INC.

CRLC CRST LOGISTICS, INC.

CRQC

DANIEL W. CARR, JR. DBA CARR TRUCKING

COMPANY

CRTD P. CARTER TRUCKING, INC.

CSTV C & S TRUCKING & SALVAGE, INC.

CTII CENTRAL TRANSPORT

CTRQ CON-WAY TRUCKLOAD INC

CTWR C2 FREIGHT RESOURCES, INC.

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SCAC Carrier Name

CVGT CAVALRY LOGISTICS, LLC

CVQC C. L. SERVICES, INC.

CWBG CON-WAY MULTIMODAL INC

CWBL COWBOY USA LLC

CXTB COX TRANSPORTATION SERVICES, INC.

CXWW INTERSTATE DISTR/CARGO EXPRESS, INC.

DATK DAVIS EXPRESS INC.

DDJG DOUBLE D TRUCKING

DIAT DIAMOND TRANSPORTATION

DICE DIAMOND LOGISTICS, INC.

DKQL DRAKE LOGISTICS, LLC

DLMS GREATWIDE – DALLAS & MAVIS

DTJF D.T.S. FLATBED SERVICES

EARL EASTERN EXPRESS, INC.

EFSD

ESTES FORWARDING WORLDWIDE LLC

(SPECIALIZED)

EFWW ESTES FORWARDING WORLDWIDE, LLC

ELLW ESP LOGISTICS LLC

EPOI EXPRESS-1/XPO

EQXC THE EXPEDITING CO., INC.

ETCO ETI/EXCLUSIVE TRANSPORTATION

EXLA ESTES EXPRESS LINES

FDCC FEDEX CUSTOM CRITICAL, INC.

FIKS FTL LOGISTICS

GIDT GID-GET IT DONE LLC D/B/A GID LOGISTICS

GRES GRESHAM TRANSFER, INC.

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SCAC Carrier Name

GTTI GO TO TRANSPORT

GVEI GLOBAL SERVICE ASSOCIATE

GVTD

GREEN VALLEY TRANSPORTATION

CORPORATION

HASK

EDWARD HINKLE DBA HINKLE AND SON

TRUCKING 

HGPS HIGH PLAINS LOGISTICS CONSULTING, LLC

HHGI HH&G, INC.

HJBT J. B. HUNT TRANSPORT, INC.

HLOB HAUL LOGISTICS

HNWT H&W TRUCKING

HUBG HUB GROUP, INC.

IGLN PANTHER EXPEDITED/INTEGRES

IKXS IKON TRANSPORTATION SERVICES, INC.

INTD INTERSTATE DIST/CARGO EXPRESS

IWES INTEGRATED WIND ENERGY SERVICES, LLC

JONS JONES MOTOR CO., INC.

KBTP K & B TRANSPORT, INC. OF GEORGIA

KSTK K & S TRUCKING, LLC

KYTS KEY TRANSPORT

LEAM LANDSTAR EXPRESS AMERICA, INC.

LGGS LEGION LOGISTICS

LGTC LIVINGSTONE TRUCKING

LIGS LANDSTAR LIGON

LLSK LML LOGISTICS SOLUTIONS

LMJB LMJ INTERNATIONAL LOGISTICS, LLC

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SCAC Carrier Name

LMJG LMJ INTERNATIONAL LOGISTICS, LLC

LOJO LOJO SPECIALIZED HAULING, LLC

LRGR LANDSTAR RANGER

LRSL LARS LOGISTICS/UNIFIED CONSULTANTS

LSST LONE STAR TRANSPORTATION

LTPI LOUISIANA TRANSPORT INC

MADL MASON AND DIXON LINES

MCET MERCER TRANSPORTATION CO., INC.

MDXD MASON DIXON LOGISTICS

MDXW MEDALLION TRANSPORT & LOGISTICS, LLC

MGIO MAGNO INTERNATIONAL LP

MGPG MEGACORP LOGISTICS, LLC

MGXB MAGELLAN TRANSPORT LOGISTICS

MINB MAGNO INTERNATIONAL LP

MLFJ MALOON TRANSPORTATION

MLLV R.E. MILLS

MYAF MYSTIC TRANSPORTATION

NCOC NORCO CORPORATION

NONT NORTHERN NECK TRANSFER, INC.

NXLL NEXT EXIT LOGISTICS, LLC

ODTI OVERDRIVE TRANSPORTATION, INC.

PGTT PGT TRUCKING

PIDS PRIEFERT LOGISTICS, LP PKDS

PACKARD TRANSPORT, INC.

PNAN PRECISION HEAVY HAUL, INC.

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SCAC Carrier Name

PSTO P&S TRANSPORTATION INC.

PTWT PANTHER II TRANSPORTATION, INC.

PXEL PRIMO EXPRESS LLC

QELA QONTINUITY ENTERPRISES LLC

REBN R. E. B. EXPRESS

REBQ RED ARROW CONSULTING INC

RETR RE TRANSPORTATION

RFTG RELWOF FARMS TRUCKING, INC.

RHLT ROCKHILL

RLPK RADIANT LOGISTICS PARTNERS LLC

RLPL RADIANT LOGISTICS PARTNERS LLC

RNWS W.S. ROBINSON

ROEV ROEHL TRANSPORT, INC.

RPTY RP TRUCKING LLC

RTSB RELIABLE TRANSPORTATION SOLUTIONS

RWCY VALUE TRANSPORT dba RWC TRANSPORT

RYFS RAYNOR FARM SERVICES INC.

RYPR READY TRANSPORTATION INC

SAGQ SOUTHERN AG CARRIERS, INC.

SAMM SAMMONS TRANS

SLTW SLT EXPRESS WAY, INC.

SLZC SOURCE LOGISTICS LLC

SPCG SPECIALIZED TRANSPORTATION, INC.

SWIB SWI TRANSPORTATION, INC.

TAES TEAM AIR EXPRESS, INC.

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SCAC Carrier Name

TCAR TRANS CARRIERS INC

TCZN TNT CARTAGE

TENH TENNESSEE STEEL HAULERS, INC.

TGNB BUS DEV & BEYOND, INC. DBA TRANGISTICS

TJIQ TJI LOGISTICS, INC.

TLSI TRANSPORTATION & LOGISTICAL

TMQH TOMCAT MILITARY LOGISTICS LLC

TNXF TURNER TRANSPORT

TQYL TOTAL QUALITY LOGISTICS

TRSQ TERESI TRUCKING INC

TVFT TRAVERSE FREIGHT INC.

UACL UNIVERSAL AM-CAN

ULLQ US LOGISTICS, LLC

UPGF

UPS GROUND FREIGHT, INC. DBA UPS

FREIGHT

UVGS UNIVERSAL LOGISTICS

VGJW

JERRY VIRGIL D/B/A/ J & W VIRGIL

TRUCKING CO

VLLQ VERDE LOGISTICS

VLOB VETUS LOGISTICS

WRXE WRIGHT EXPRESS SERVICE

WSHK WOODEN SHOES TRUCKING INC.

WTEM WILSON TRUCKING SERVICE INC.

XCTG

XCELERATED TRANSPORTATION GROUP

LLC

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6.0 Reports and Queries

6.1 Material Release Order (MRO) Tracker: From your navigation bar, select Reports/Queries, then

Queries from the drop down and finally MRO Tracker

Next screen displayed DSS MRO Tracking System, click Accept Term of Use
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Next screen displayed DSS MRO Tracking System Query Page, click Single Query. 
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Next screen displayed DSS MRO Single Application System, Select Document Number/Suffix, add

Requisition number in field and click Search
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Next screen displayed Webpage Content Securely Warning. Click Yes

Next screen displayed is your Doc ID/Requisition Number you are searching for. From here you can

check the status of your shipment. You have completed MRO Tracking.
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7.0 Exception Processing

7.1 Pending Shipments: From your Navigation Bar, select Exceptions and then Pending Shipment. 

Next screen displayed is Pending Shipments.

Once Status column says ready to print, you can select your SCN and Submit to print documents. 
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8.0 Vendor Account Maintenance and Administrative

Procedures

 8.1 Update Vendor Profile

After logging into VSM: https://vsm.distribution.dla.mil/net/ navigate to the Maintenance

tab, and then go to Update Vendor Profile in the drop down options. 

NOTE: Maintaining your current information is vital to future enhancements of VSM. The

address information and hours of operation are used to dispatch carriers to pick up your cargo as

well. Correct information is crucial to avoid incorrect information on labels. 
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This screen allows you to input contact and operational information and update the information

when changes occur. Contact VSM for address changes.

The screen displays the different sections within the Update Vendor Profile across both top and bottom

of page. Clicking on any of the titles will take you to that section. To return to the top of Update

Vendor Profile screen, click on -top- located in the lower right hand corner of each section. To get

back to the previous screen, click on the BACK link at either the top or bottom of the page. Please do 

not use your internet browser to go back.

NOTE: If you are using a nine digit Zip code, do not enter a dash.
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The Hours of Operation must be recorded in military time. For example: 6:00 AM is 0600, and

8:00 PM is 2000.

Also update Holidays and any other specific days your company will be closed.

The Default Form Print Settings section lists documentation that can be selected to print 

automatically each time a shipment is processed. However, you have the option not to print a 

particular document on the Print Documents screen that appears just prior to printing your

shipping documents. At that time, you may “uncheck” documents you do not wish to print for

that particular shipment, which prevents printing unnecessary or unwanted items.
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8.2 Change Your Password

-Navigate to the Maintenance tab along the top navigation bar.

-Select and Click Change Password from drop down menu options. 
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8.3 Add/Modify Hazardous Record

-Navigate to the Maintenance tab.

-Select Add/Modify Hazardous Record from drop down options. 

-Enter NIIN Part Number. 

-Enter Manufacturer’s Cage. 

-Select Shipping Type. 

-Click Submit. 
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-If information is blank or incorrect:

-Enter appropriate information for the required screens.

-Click Select Current Record for each screen to enter and save new record

-If NIIN Part Number already exists in VSM, the Detail Information fields will

automatically populate. 

-If information is correct:

-Click Select Current Record. 

- When ready to process shipment, “Process Shipment as Hazardous” must be 

selected and information added
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8.4 Add/Modify Hazardous Record

When vendor initially applied to use VSM, part of the application included assigning a vendor 

Point of Contact (POC). This person is assigned certain privileges in the system to include: 

adding new vendor users, editing user profile data, and having the ability to reset suspended

accounts.

These tasks are accomplished by logging into VSM https://vsm.distribution.dla.mil/net then

selecting the Maintenance menu then the VSM Admin option. 
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8.5 Add/Modify Hazardous Record

Log into VSM https://vsm.distribution.dla.mil/net and continue to Vendor Administration page, as

described in earlier sections. S elect Add Shipping Pt

The next screens will allow you to enter information about the Alternate Shipping location. 

Fields marked with an asterisk (*) are mandatory entries.

If your company uses a third party packager, enter your company name/packagers’ name. If not, 

enter your company name/state or city of alternate location. Enter the rest of the required address

information and click the Submit button. Note: Cage Code same as companies

DLA Distribution will receive the application for the shipping location and will respond within

10 business days.
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8.6 How to Add New Users

Click on Add User on left hand side of VSM User Administration page.

If you wish to change or re-assign the Vendor Point of Contact (POC), please contact our 

Help Desk at 1-800-456-5507 or delivery@dla.mil.
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Enter information in fields annotated with an asterisk.

Notes: 

• Enter your DoDAAC (your cage code gets converted to a DoDAAC by adding the letter

“A” in front of it. If you have multiple ship-from locations, the system will assign the 

DoDAAC letter going alphabetically as you add sites. If you aren’t sure what your

DoDAAC is, when you log into the system, the top of the page will show your company

name and your DoDAAC in the parenthesis).

• User ID - set up the same as yours, just going up a digit at the end (if your user ID

ends 02, build theirs ending 03, then 04, etc)

• Authorization levels:

o User – Permissions to process orders, obtain documentation, add Hazardous

Records, edit or delete the DD250 (Address Management), and permits user to

change their own password. 

o POC – Permissions to process orders, obtain documentation, add Hazardous

Records, edit or delete the DD250 (Address Management), Retire PO Records,

Update company information in VSM, and all administrative functions

associated with adding, editing and deleting users, and the ability to reset user

passwords. 

o After information is entered, click on Add User. The system will

automatically send 2 e-mails to the user. One e-mail will provide the user’s ID.

The second e-mail will contain the temporary password. 

o After user has been added, they can login to VSM with their User ID and

temporary password. Temporary password is only valid for 24 hours. When

user successfully logs into VSM, they are prompted to change their temporary 

password. Passwords must be at least 8 characters long and must contain a 

number, an upper case letter, a lower case letter, and special character.
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8.7 How to Edit User Profiles

Click Edit User.

-Select Name or User Id for user from drop down display.
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-Change the information and click Update User. 
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8.8 How to Reset User’s Password

Users can be locked out of the system for several reasons. The most common reason is the entry

of an incorrect password 3 times in a row. If a user becomes locked out of the system for any

reason, the Vendor POC may unlock the user. Determine who the Vendor POC is for your

company. This person will be able to unlock the user using the following step-by-step

instructions:

Log into VSM https://vsm.distribution.dla.mil/net/ and continue to the Vendor Administration

page as described in earlier sections. Then select the Reset User option.

The system will provide a drop-down menu of all your company’s users.

-Select the desired User. Click Submit. 
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The system will confirm the password has been reset, by sending 2 emails to the User: one advising 

the User has been reset and one providing a temporary password. 

After the users’ password has been reset, the user can login to VSM with their User ID with the

login and temporary password. The temporary password is only valid for 24 hours. As soon as

the user successfully logs into VSM, they will be prompted to change their temporary password. 
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8.9 How to Delete a User

The intent of this function is to delete a user or users who no longer work for the company or no 

longer require access. Log into VSM https://vsm.distribution.dla.mil/net/ as described in earlier

sections.

-Select Delete User option. 

-Select User from the drop down list. 

-Click on Submit to delete user.
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9.0 Adobe Acrobat Printer Setup

The procedure for setting up a printer to print the Military Shipping Labels (MSL) is dependent on the

version of Adobe Acrobat being used. If you do not have Acrobat or are using an earlier version, free

downloads are available from http://www.adobe.com/products/acrobat/readstep2.html. 

− When you are ready to print: ensure you are printing all pages, you have the Size option 

set to Fit, and the radio button for Print on both sides of paper is not selected.
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10. Acronyms

CCP – Consolidation & Containerization Point

CLIN – Contract Line Item Number 

DFAS – Defense Finance and Accounting Services

DLA – Defense Logistics Agency 

DoDAAC – Department of Defense Activity Address Code 

DSS – Distribution Standard System

DSS MRO Tracker – Distribution Standard System Material Release Order Tracking System

DVD -- Direct Vendor Delivery

EDI – Electronic Data Interface

FACTS - Financial Air Clearance Transportation System

FOB – Free on Board

IPD – Issue Priority Designator

ITV – In-Transit Visibility

MPO – Manual Purchase Order 

MRO – Material Release Order

MSL - Military Shipping Label

PO - Purchase Order

POC – Point of Contact

SCN – Shipment Control Number 

VSM – Vendor Shipment Module