IGD 1009: ESOHMS OPERATIONAL PLANNING, CONTROL, & MANAGING CHANGES

A. PURPOSE

The Interpretive Guidance Document (IGD) provides general guidance for the DLA-SM 

Environmental, Safety, and Occupational Health Management System (ESOHMS). This 

IGD details the guidance of the ESOHMS operational planning, control, and 

management changes requirements per the integration of International Organization of 

Standards (ISO) 14001:2015 & 45001:2018. The DLA-SM ESOHMS applies to all DLASM facilities. 

B. PROCESS 

1. Operational planning and control

DLA-SM will plan, establish, implement, control, and maintain processes to meet 

the ESOHMS requirements and to implement the actions to address ESOH risks 

and opportunities and all ESOH objectives and planning to achieve these 

objectives by: establishing operating criteria for the processes; implementing 

control of the processes, in accordance with the operating criteria; adapting work 

to workers; and maintaining and retaining documented information to the extent 

necessary to have confidence that the processes have been carried out as 

planned. DLA-SM will coordinate relevant parts of the ESOHMS throughout all 

DLA-SM operated facilities. DLA-SM will ensure the requirements of the 

ESOHMS are met by contractors and their workers.

2. Planning action

DLA-SM will plan to take actions to address:

a. Risks, opportunities, and significant environmental aspects.

b. Legal requirements, environmental compliance obligations, and other 

requirements.

c. Prepare for and respond to emergency situations.

And how to:

a. Integrate and implement the actions into the ESOHMS processes or other 

business processes.

b. Evaluate the effectiveness of these actions. 

DLA-SM will consider the hierarchy of controls in B.3. (below) and outputs from 

the ESOHMS when planning to take action. 

When planning actions, DLA-SM will consider best practices, technological 

options, and financial, operational, and business requirements. 

3. Eliminating hazards and environmental impacts and reducing ESOH risks
DLA-SM will establish, implement, and maintain processes for the elimination of 

hazards and reduction of ESOH risks and impacts using the following hierarchy 

of controls:

a. Eliminate the hazard.

b. Substitute with less hazardous processes, products, services, operations, 

materials, or equipment.

c. Use engineering controls and reorganization of work.

d. Use administrative controls, including training. 

e. Use adequate personal protective equipment. 

4. Life cycle perspective

Consistent with life cycle perspective, DLA-SM will:

a. Establish controls, as appropriate, to ensure that environmental 

requirements are addressed in the design and development process for 

the product or service, considering each life cycle stage.

b. Communicate relevant environmental requirements to external providers, 

including contractors.

c. Consider the need to provide information about potential significant 

environmental impacts associated with the transportation or delivery, use, 

end-of-life treatment and final disposal of products and services.

5. Management of change

DLA-SM will establish processes for the implementation and control of planned 

temporary and permanent changes that impact ESOH performance, including:

a. New products, services and processes, or changes to existing products, 

services and processes, including: workplace locations and surroundings; 

work organization; working conditions; equipment; and workforce.

b. Changes to ESOH legal requirements, compliance obligations, and other 

requirements.

c. Changes in knowledge or information about hazards, environmental 

impacts, and ESOH risks. 

d. Developments in knowledge and technology.

DLA-SM will review the consequences of unintended changes, taking action to 

mitigate any adverse effects, as necessary.

6. Procurement
DLA-SM will establish, implement, and maintain processes to control the 

procurement of products and services considering sustainability and other 

environmental requirements of these products and services, as appropriate, to 

ensure their conformity to ESOHMS.

DLA-SM will ensure that outsourced functions and processes are controlled or 

influenced. Outsourcing arrangements will be consistent with legal requirements, 

compliance obligations, and other requirements and with achieving the intended 

outcomes of the ESOHMS. The type and degree/extent of control or influence to 

be applied to these functions and processes will be defined within the ESOHMS.

The procurement process will also define and apply ESOH criteria for the 

selection of contractors.

DLA-SM will coordinate procurement processes with our contractors to identify 

hazards and environmental impacts and to assess and control ESOH risks 

arising from the contractors’ activities and operations that impact DLA-SM and 

other interested parties in the workplace and DLA-SM activities and operations 

that impact contractors’ workers.

C. SUPPORTING ESOHMS DOCUMENTS

1. DLA-SM ESOHMS Policy Statement

2. DLA-SM ESOH Management Plan 

3. DLA-SM Depot Job Hazard Analysis (JHA) forms (as prescribed within DLAI 

6055.01

4. Supplemental Environmental and Safety Requirements for DLA-SM Contracts

“Any reproduction of this document may not reflect the current version. Please refer to 

the ‘I Am The Key’ website for the most current version.”