The Nation’s Combat Logistics Support Agency Established 1961

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Supplier Operations 

Commodities Webinar Series

Daniele Kurze, Director Supplier 

Operations Commodities

February 9, 2022
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Agenda

• Opening Remarks

– Daniele Kurze, Director Supplier Operations Commodities

• Facilitator

– CDR Bran Sherman, Deputy Director Supplier Operations 

Commodities

• Presenter

– Kelvin Goodwine, Post Award Division Chief

• Open Q&A

– Sandra Sandozz, Post Award Deputy Division Chief

– Felicia Callands, Post Award Branch Chief

– Konni Small, Post Award Branch Chief

– Anthony Gray, Post Award Branch Chief

Briefer: Daniele Kurze 2
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How to Submit a Question

in the Q&A

• Use round and dashed bullets only 

– Alternating when appropriate

• Use Civilian Dates (i.e., Month DD, YYYY)

• Can use bold, regular, or combination of Arial font only 

– Font should not exceed 24pt or be smaller than 12pt

• (Limited Exceptions)

– If necessary, use “Arial Narrow” to save room (i.e. in graph labels)

• Note sources of significant figures in bottom left corner

– Include “As of” date by slide, where appropriate

Briefer: Daniele Kurze 3
The Nation’s Combat Logistics Support Agency Established 1961

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Partnering on 

Effective Vendor Post 

Award Responses: 

Submittals, Types and 

Processing

Kelvin Goodwine

February 9, 2022
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Upfront Information

• Future webinars: 

o 09 March 2022 Invoice Payments

o 13 April 2022 First Article Test 

• Two-way Vendor Post Award Request (PAR) communication 

system

• PowerPoint presentation will be posted

• Questions taken during presentation

Briefer: Kelvin Goodwine 5
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Organizational Overview: General

• Commodities Supplier Operations Post Award 

o Majority of vendors are small businesses 

o Alpha-assigned...by vendor name

o Workload consists of Post Award Requests 

 Changeover in April 2019

 Latest job aid revised January 2022

• Post Award Request Groupings

o Vendors: Information regarding contract performance, e.g., 

request for variance, tooling, first article test status, invoice 

payment, inspection/ acceptance clarification, contract delivery 

date extensions, COVID-19, etc.

o Internal: Contract status

Briefer: Kelvin Goodwine 6
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Vendor Post Award Request 

Submittals: Snapshot 

• Vendor Post Award Request population

o ~4,000 total vendor count

o In January 2022, 827 vendors with 3,341 Post Award Requests

• Three branches, 92 administrators

• 54,000 active contract lines

Briefer: Kelvin Goodwine 7
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Vendor Post Award Request 

Submittals: Aged

8

EOM 10/2021 EOM 11/2021 EOM 12/28/2021 EOM 01/2022

0-90 5722 5840 4635 3965

91-120 250 616 552 555

121-150 157 167 161 312

151-180 123 100 107 114

180+ 149 174 171 169

0

1000

2000

3000

4000

5000

6000

7000

8000

Aged PARS

Briefer: Kelvin Goodwine
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• Manpower

o Hiring Actions

 Infusion of Direct Hires

 Another round pending

o Training

• Contracting Officers

o Push to Qualify More

o Maintain Currency

• Average Processing Time 

o January 2021: 70 days

o January 2022: 65 days

• ~461K National Stock Number (NSN)/Part Number Transfer to DLA Aviation

• Measured Increased Communication/Outreach

Vendor Post Award Request 

Submittals: Throughput Factors

Briefer: Kelvin Goodwine
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• Prioritization 

o Balancing aged and new Post Award Requests

o Evaluating Post Award Requests to address submission anomalies

• Internal bi-weekly Post Award Requests throughput review

• Internal bi-weekly Aged Post Award Requests review

• Increased engagements with vendors

o Contract Delivery Date Delinquencies

o Military Customer Back Orders

• Avoid duplicate vendor PAR submissions

for same PO/issue

Vendor Post Award Request 

Submittals: Mitigation Efforts

Briefer: Kelvin Goodwine

Help Needed 

from vendors
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Types of Vendor 

Post Award Requests

Briefer: Kelvin Goodwine
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Vendor PAR 

Request True 

Issue

Modification 

Requests 

(Sample 70 

Submissions)

Other Vendor 

Requests 

(Sample 70 

Submissions)

Technical 37 50

Administrative 10 8

CMO Change 5 4

Pricing 5 2

Packaging 4 4

CDD Change 3 2

Qty Variation 2 0

Admin Error 1 0

Payment 0 3

Types of Vendor Post Award 

Requests: Modifications and Other 

Vendor Requests Review

Briefer: Kelvin Goodwine
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Types of Vendor Post Award 

Requests: Latest Update

Briefer: Kelvin Goodwine

A job aid entitled "Post Award Requests (PAR) in DIBBS – Revised 31 JAN is located in the Supplier Information Resource Center 

located at: http://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx

Additional 

Options in 

DLA Internet 

Bid Board 

System 

(DIBBS) for 

Types of PARs
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Organizational Overview: General

• VR15 Request for Variance (from National Stock Number Technical Data)

Allows vendors to submit a DD Form 1694 Request for Deviation and DD Form1998 Waiver, 

Deviation, or Engineering Change Request for Engineering Support Activities to consider 

Requests For Variance.

• VR16 First Article (Government or Contractor) 

Allows vendors to inquire about the status of First Article Submissions.

• VR17 Production Lot Test Inquiry 

Allows vendors to inquire about the status of Production Lot Test Submission.
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Resolution: 

~ 30 days

- Change Contract Delivery Date

- Quantity Reduction

- Cancellation Request

- Defense Contract Management 

Agency Office Change

- Inspection/Acceptance Location 

Change

- Contractor First Article Test 

Report

- Informal Modification/Credit 

Memoranda

- Erroneous Invoice Submissions

- First Article Test Submission 

Notification

- COVID-19

- Award Error

Resolution: 

~ 60 days

- Undefined Other Vendor Requests

- Change Contract Delivery Date with 

Consideration

- Requests for Variance

- Financial Queries/Payment Issues

- First Article Test Approvals/ 

Resubmittals/Waiver Request/ 

Rebuttals

- Clause Additions/Removals

- Contract Overruns

- Duty Free Material Processing

- CLIN Additions

- Packaging CAGE Changes

- Unclear Verbiage from CDRs, PARS

- Vendor Shipment Module

Resolution: 

Greater than 60 days

- Change in Contract Delivery Date 

(Unresolved First Article 

Test/Production Lot Test)

- Request for Variance: Delayed 

Engineering Support Activity Reply 

- Multiple Post Award Requests for 

Single Contract

- Price Changes

- Payment/DFAS Issues (Technical 

Quality/Resolution Specialist support 

required)

- Unit of Issue Change (Technical 

Quality support)

- Part Number/National Stock Number 

Updates

- Technical Data Package Updates/ 

Corrections

- Source Approval Requests

- Novation Agreements 

- DD Form 254 (Classified Material)

- Cost/Price Analysis: Increases

- Tooling Issues

Vendor Post Award Request: 

Processing Times

Briefer: Kelvin Goodwine
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