Material Receipt Acknowledgement (MRA)

Instructions on how to Post the Material Receipt 

Acknowledgment using FEDMALL
Contents

1 Material Receipt Acknowledgment Overview...............................................................................3

1.1 DLA MRA............................................................................................................................................................ 3

1.2 DLA’s Goods Receipt File...........................................................................................................................3

1.3 DLMS 527-Rs and Other MRA Features......................................................................................... 4

1.4 User Access ................................................................................................................................... 4

2 MRA Use Cases...........................................................................................................................5

2.1 Submit MRA/SDA Update for DLA Requisition.............................................................................. 5

2.2 Submit Bulk MRA Updates forDLA Requisitions.............................................................................. 13

2.3 View MRA History for DLA Requisitions........................................................................................... 22

3 Appendix | Screen Shots andDataDefinitions............................................................................ 34

3.1 MRA Submit Screen forDLA Order................................................................................................... 34

C o n t e n t s M a t e r i a l R e c e i p t A c k n o w l e d g m e n t 
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1 Material Receipt AcknowledgmentOverview

Material Receipt Acknowledgement (MRA) allows users to electronically monitor and account for DLA and DOD 

FEDMALL requisitions by indicating receipt of items they’ve received or not received. Additionally, MRA allows 

users to report order and shipment discrepancies and, in some case, informs DLA when to release payment to 

contracted vendors.

1.1 DLA MRA

• DLA MRA: Applies to all DLA-managed line item requisitions, as reported via the DLA Goods Receipt 

File (GRF).

DOD FEDMALL’s user interface is designed to support the MRA using Search Modes.

In DLA Search Mode, users can search for any line item reported in the GRF, including DLA-managed line items 

purchased on DOD FEDMALL. Search results are unrestricted and search criteria corresponds to the data fields 

specified in the GRF.

1.2 DLA’s Goods Receipt File

All MRA updates for DLA-managed line items (i.e., those reported on the GRF) are reported back to DLA via 

electronic data transmission. Specifically, DOD FEDMALL generates a DLMS 527-R text file for each MRA 

submission and transmits to DLA. DLA incorporates the MRA data from DOD FEDMALL (and other systems) 

before re-circulating the updatedGRF.

All DLA-managed line items are persisted in DLA Search Mode until one of two conditions is met:

• The requested quantity is satisfied (or surpassed)

• The user submits an MRA with a “finalindicator”.

Consequently, it’s possible for users to perform multiple MRA updates fora single line item. For instance, a user 

could request 50 units of a particular item, but shipments may only arrive ten at a time. In that case, up to five 

MRAs could be submitted against that line item before it is removed from the GRF.
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1.3 DLMS 527-Rs and Other MRAFeatures

DOD FEDMALL now transmits MRA updates to DLA using the DLMS 527-R standard. (Previously, MRA updates 

were communicated via EDI 861.)

DOD FEDMALL allows MRAs to be submitted individually (per line item) or in bulk. Individual MRA submissions 

allow users to specify exact quantities received per line item. Bulk MRA submissions allow users to update 

multiple line items simultaneously. Bulk submissions should be performed with caution, as exact quantities 

received cannot be specified per line item; rather, the application acknowledges full receipt of all outstanding 

quantities for each selected line item.

DOD FEDMALL also allows users to view their MRA history. 

1.4 User Access

Shoppers, Orderers, and Order Admins have full search and submit access to MRA records in DLA Search Mode. 

Help Desk, DOD FEDMALL Staff, Supplier Account Managers, and Data Owners may search MRA records in DLA 

Search Mode, but cannot submit.

In FEDMALL Search Mode, users can only search for and Submit MRA/SDAs for line items associated to 

purchase orders where that user is either the Orderer or MRA Assignee (including administrators).

Password Reset and Access Admins have no visibility or access to MRA records.

2 MRA UseCases

2.1 Submit MRA/SDA Update for DLARequisition

The following instructions demonstrate how MRA users can use DOD FEDMALL to search for DLA line item 

requisitions and acknowledge receipt for those items accordingly.

From the WELCOME TO FEDMALL screen under Tools | Receive Orders/Requisition (MRA Search) . . .

User Role: Shoppers, Orderers, Order Admins

Special Conditions: None
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Search Mode defaults to “DLA”.

1. Specify one or more of the following searchcriteria:

• DODAAC

• PIIN/Contract Number

• SPIIN/CallNumber

• CLIN

• Suffix Code

• Document Number(s)

• Summary Document Number

• Material #

DLA Search Mode requires entry of one or more search criteria in addition to the Requisition Date

range.

2. Adjustthe RequisitionDate range, as needed.

Requisition Date To: defaults to the current date. Requisition Date From: defaults to 14 days prior 

to the currentdate.
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3. Click SEARCH.

Other options include:

• RESET: Clearssearchcriteria and restores defaults.

• GO TO HISTORY SEARCH: Provides access to historical MRA records.

• Results per Page: Allow users to specify how many search results to display per page. 

The DLA MRA/SDA Records screen displays line items corresponding to the user’s search 

criteria.

4. Click the icon corresponding to the line item for which you wish to acknowledge receipt.

 

The Submit MRA/SDA dialog displays the following information for the selected line item:

• Document Number

• PIIN/Contract Number

• CLIN

• Material Number

• Fund Code (displaysfor mutable records only)

• Signal Code (displaysmutable recordsonly)

• Sales Document Types

• Ship-to DODAAC
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• Order Date

• Quantity Ordered

The Goods Receipt File occasionally flags certain line items as “mutable”, which allows MRA users to 

edit MILSTRIP codes, as needed.

The following additional fields display on the Submit MRA/SDA dialog if an MRA was previously 

submitted for the selected line item:

• Last MRA SubmittedBy

• Last MRA Reported Date

• Last MRAQuantity

• Last MRA Receipt Date

5. Enter the QuantityReceived.

Quantity Received may be greater than the Quantity Ordered. Must be a whole integer value.

Quantity Received defaults to the outstanding remainder (Quantity Ordered less any previouslyacknowledged quantities).

6. Modify the ReceivedDate, as needed.

Received Date defaults to the current date. Cannot be a future date.

7. Modify the followingMILSTRIP fields, as needed:

• Fund Code

• Supplemental Address

• Signal Code

MILSTRIP fields display only if the selected line item is marked as “mutable” in the Goods Receipt 

File.

MILSTRIP fields default to the values reported in the Goods Receipt File.

8. SelectDiscrepancyCode, as needed.

9. Set the FinalIndicator, as needed.

10. Click SUBMIT to applyupdates.

Setting the Final Indicator removes the selected line item from the MRA search results, even if all 

or some of the Quantity Ordered remains outstanding. Future MRA updates cannot be applied as 

DLA considers any line item with a Final Indicator to be resolved.

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Users may optionally click CLOSE to cancel updates and return to the DLA MRA/SDA Records screen. 

Upon SUBMIT, DOD FEDMALL transmits the MRA updates to DLA via DLMS 527-R.

The DLA MRA/SDA Records screen displays the updated Quantity Received for the associated line item.

Updated line items no longer display in search results if the submitted MRA meets one of the 

following conditions:

• Quantity Received is equal to or greater than the Quantity Ordered

• Final Indicator isset

2.2 Submit Bulk MRA Updates for DLARequisitions

The following instructions demonstrate how MRA users can search for and acknowledge receipt for multiple 

DLA line item records simultaneously.

From the WELCOME TO FEDMALL screen under Tools | Receive Orders/Requisition (MRA Search) . . .

User Role: Shopper, Orderer, Order Admin

Special Conditions: None.
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Search Mode defaults to “DLA”.

1. Specify one or more of the following search criteria:

• DODAAC

• PIIN/Contract Number

• SPIIN/CallNumber

• CLIN

• Suffix Code

• Document Number(s)

• Summary Document Number

• Material #

DLA Search Mode requires entry of at least one search criteria in addition to the Requisition Date

range.

2. Adjustthe RequisitionDate range, as needed.

Requisition Date To: defaults to the current date. Requisition Date From: defaults to 14 days prior 

to the current date.

3. Click SEARCH.
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Other options include:

• RESET: Clearssearchcriteria and restores defaults.

• GO TO HISTORY SEARCH: Providesaccess to historical MRA records.

• Results per Page: Allow usersto specify how many search resultsto display per page.

The DLA MRA/SDA Records screen displays line items corresponding to the user’s search criteria.

Checkboxes display for each line itemin the DLA MRA/SDA Recordsresultset.

4. Check each line item for which you wish to acknowledge 

receipt. Line items canbe checked individually

–OR—

Users may indicate the All checkbox (located in the search results table header) to check all line 

items for the current page
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–OR—

Users may indicate the Select ALL items from ALL pages? Check box to check all line items in the 

result set.

DOD FEDMALL displays the number of Rows selected in the search result table footer.

5. Click the EDIT SELECTED RECORDS button. 

The Submit MRA/SDA dialogdisplays.

The dialog indicates the number of selected line items as a ratio of total line items in the DLA 

MRA/SDA Records result set.

6. Modify ReceivedDate, as needed.

Received Date defaults to the current date. Cannot be a future date.

7. Click SUBMIT to apply bulk MRAupdate.

Users may optionally click CLOSE to cancel edits and return to search results.

Upon SUBMIT, DOD FEDMALL transmits the MRA updates to DLA via DLMS 527-R (one per line item).

Selected line items are removed from the DLA MRA/SDA Records search results. DODFEDMALL displays 

“You are updating an MRA for <#of selected line items> of <# of total records>.
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the following message: “MRA submitted successfully for <#> items.”

2.3 View MRA History for DLA Requisitions

The following instructions demonstrate how non-administrative MRA users can view prior MRA submissions for 

their DLA line items.

From the WELCOME TO FEDMALL screen under Tools | Receive Orders/Requisition (MRA Search) . . .

Users cannot specify Quantity Received as part of bulk MRA submissions. Bulk MRA submissions

will report the full quantity remaining for each line item and remove the selected records from 

the DLA MRA Records search results.

Users must perform an individual MRA update to specify Quantity Received per line item.

User Role: Shopper, Orderer

Special Conditions: User must have submitted one or more MRA updates fora DLA line item.
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1. Click GO TO HISTORYSEARCH.

The MRA History Search screen displays. Search Mode defaults to “DLA”.

2. Specify one or more of the following search criteria:

• DODAAC

• Receiving DODAAC

• PIIN/Contract Number

• SPIIN/CallNumber

• CLIN

• Document Number(s)

• Material Number

• Shipping Manifest Number

• RequisitionDate range (From and To)

• MRA SubmittedDate range (From and To)

MRA Submitted To defaults to the current date. MRA Submitted From defaults 14 days prior to the 

current date. MRA Submitted dates are the only required search criteria.

User may optionally select Results per Page to adjust the number of search results displayed per 

page.

3. Click SEARCH.
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The Submitted MRA Records screen displays previously-submitted MRA updates meeting the user’s 

search criteria.

icons indicate MRA updates with a Final Indicator. Future MRA updates cannot be submitted against

these line items.

Search history results are limited to MRA updates where the current user was the MRA 

Submitter.
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4. Click the icon to view associated RequisitionDetailsfor any of the MRA updateslisted.

The Requisition Details dialog displays the following information for the selected MRA submission:

• PIIN/Contract Number

• SPIIN/CallNumber

• CLIN

• Summary Document Number

• DIC

• Document Number

• RequisitionDate

• MRA / SDA Creation Date

• MRA / SDA ReceiptDate

• Fund Code

• Signal Code

• Supplemental Address

• Project Code

• Media / Status Code

5. Click CLOSE to return to the Submitted MRA Recordsscreen.
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3 Appendix | Screen Shots and Data Definitions

3.1 MRA Submit Screen for DLAOrder

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No./Screen Element Description

1 – Submit MRA/SDA Allows the user to acknowledge goods receipt by creating and

submitting a DLMS 527-R for the corresponding DLA-managed line 

item. The user may submit multiple MRAs until all items have been

received.

2 – Document Number Requisition ID for selected line item as identified in the Goods

Receipt File.

3 – Suffix Code Sometimes used at the end of a document number but is rare.

4 – PIIN/Contract Number Procurement Instrument Identification Number or Contract

Number for the selected line item as identified in the Goods Receipt 

File.

5 – SPIIN/Call Number Supplementary Procurement Instrument Identification Number/Call

Number for the selected line item as identified in the GoodsReceipt

File.

6 – CLIN Contract Line Item Number for the selected line item as identified

in the Goods Receipt File.

7 – Summary Document Number Summary Document Number for the selected line item as identified

in the Goods Receipt File.

8 – Material Number NSN or NIIN for the selected line item as identified in the Goods

Receipt File.

9 – Fund Code Fund Code used for MILSTRIP payment.

10 – Supplemental Address Supplemental Address used for MILSTRIP payment and/or shipping.

11 – Signal Code Signal Code used for MILSTRIP payment.

12 – Sales Document Type The type of sales order (EX: ZTVR)

13 – Ship-to DoDAAC DoDAAC of the final destination of the item. Where the item is 

being sent.

14 – Order Date The date the selected line item was ordered.

15 – Quantity Ordered The original requested line item quantity.

16 – Discrepancy Code Allows the user to apply one of the following Discrepancy Codes to

the MRA: (A) Other Discrepancy; (D) Transportation Discrepancy;

(E) Quality Deficiency; (F) Shortage; (X) Non-qualifying Discrepancy.

17 – Quantity Received The number of items reported as received. This is a mandatory field

for MRA submittal.
18– Received/Delivered The DoDAAC of the receiving point (SC0303-Defense Logistics 

Agency (DLA)).

19 – Receiving DoDAAC The system will allow the user to modify the existing Fund Code if

the record is marked "mutable" in the Goods Receipt File.

20 – Final Indicator Indicates that 1) all items ordered under the selected line item are

received, or 2) the user anticipates no further MRA action for the 

selected line item and can be removed from the Goods Receipt File.

21 – Submit Creates a DLMS 527-R transaction and transmits to DLA.

22 – Close Cancels edits and returns users to search results.