DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS 

REVISION 35 (January 03, 2017)

1

PART I - Instructions to Suppliers for the Submission of Quotations and Automated Evaluation

1. General Information/Instruction: This solicitation, called the DLA Master Solicitation for Automated Simplified 

Acquisitions, is used with the request for quotations (RFQ) and the award of purchase orders for automated EProcurement

acquisitions valued up to the simplified acquisition threshold (SAT). The information/instruction found in this document 

expands upon information/instruction found within individual solicitations that reference this document. The DLA Master 

Solicitation for Automated Simplified Acquisitions is referenced in all automated RFQs that are located on the DLA 

Internet Bid Board System (DIBBS). Each RFQ contains a web link to this master solicitation. Suppliers are required to 

read PART I of this master solicitation to understand the automated solicitation, evaluation and award process for the 

automated simplified acquisitions. Suppliers shall comply with the master solicitation in effect at time of award. The 

master solicitation will be updated to reflect changes in law, regulation and acquisition policies and procedures. Updates 

to this master solicitation will be identified by a date and revision number and changes will be highlighted. Prior versions 

of the DLA Master Solicitation for Automated Simplified Acquisitions will be archived and available. 

 The master solicitation contains multiple parts. Part I instructs suppliers in the submission of quotations, use of the 

DIBBS, and the automated award evaluation. Part II contains the mandatory provisions and clauses, conditional 

provisions and clauses, and procurement notes that apply to automated solicitations and purchase orders. Provisions, 

clauses, and procurement notes are incorporated by reference. They have the same force and effect as the full text. The 

full text of provisions, clauses, and procurement notes can be found via the applicable links provided in Part II below. 

2. DLA Internet Bid Board System (DIBBS) Instructions for Automated Solicitations. 

 (a) AUTOMATED SOLICITATION NUMBERING: Automated solicitations are identified by “SPE” in the first three 

positions of the solicitation number and “T” or “U” in the ninth position of the solicitation number or an “EPROC” icon.

(b) SUBMITTING QUOTATIONS: Automated quotations must be submitted electronically on DIBBS at 

https://www.dibbs.bsm.dla.mil/ prior to the solicitation return date and time for all automated RFQs posted on DIBBS. 

See subparagraph 2e regarding late quotations. Quotations received by other electronic means, even though within the 

FAR definition of “electronic commerce” or “electronic and information technology”, such as facsimile (fax) or electronic 

mail (email) will not be considered for award. Quotations received by U.S. Mail will not be considered for award. 

(c) RETURN DATE AND TIME: The time for receipt of quotations is 3:00 P.M. Eastern Standard Time, or when 

applicable, Eastern Daylight Savings Time on the return date. If a return date falls on a Saturday, Sunday or federal 

holiday, the return date will be extended to the next business day. Quotations submitted using EDI/DIBBS are subject to 

electronic interface latency which can result in transmission delays. Suppliers must consider transmission delays in the 

EDI/DIBBS system when submitting quotations and assume the risk of late transmission/submission. As an alternative, 

the direct entry of quotation information into the DIBBS website is a method that precludes transmission delays, and will 

ensure the quotation is evaluated. Except as provided herein, awards will not be made prior to the solicitation return 

date/time. Fast Auto Evaluation solicitations are solicitations estimated to be less than the micro-purchase threshold. 

They may be awarded prior to the solicitation return date/time. Solicitations for items with documented urgency may be 

awarded prior to solicitation return date/time. Solicitations may also result in award prior to the solicitation return date

when the response date is 30 days or greater and a responsive quotation is received prior to the 30 days but at least 11 

days after issuance. Therefore, suppliers are advised to submit quotations as quickly as possible. 

 Auto Evaluation may extend the solicitation return date for three business days for price negotiations for “qualified” (see 

paragraph 3 (a) below) quotations in the competitive range. Notice of the extension will be provided by email to suppliers 

in the competitive range (bids without exception) inviting them to revise their quotation. DIBBS sends an email 

notification to the email address registered for the person who submitted the quotation. If a third party submitted the 

quotation, DIBBS sends the notification to the email addresses of the third party and the super user CAGE. Suppliers are 

responsible for the accuracy of the email addresses in DIBBS. Suppliers who have submitted their best quotation do not 

need to resubmit. 

 (d) HOW INTERRUPTIONS AFFECT RETURN TIME AND DATE: If an emergency or unanticipated event 

interrupts DIBBS processing preventing quotation submission through DIBBS at the close of a solicitation, the return 

date/time will be extended to the same time of day on the next business day that DIBBS processing resumes. Notice of 

the extension will be provided on the DIBBS home page. A supplier’s inability to submit a quotation caused by failure of 

a supplier’s hardware, software, Internet Service Provider, or the World Wide Web itself, is not cause for extension of a 

solicitation.
DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS 

REVISION 35 (January 03, 2017)

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 (e) LATE QUOTATIONS: Quotations received after the return date/time for automated solicitations may be considered 

until the evaluation process begins. Once the evaluation process begins, late quotations will only be considered if the 

contracting officer determines that it is in the best interest of the Government and that considering the late quotation

would not unduly delay the award. See below in Automated Award Evaluation Information.

 (f) QUOTATION REVISIONS: Suppliers may revise quotations on DIBBS up until the time the solicitation is 

awarded. Quotation revisions overlay previously submitted quotations on the same solicitation. 

 (g) QUOTATION WITHDRAWAL: Suppliers may withdraw quotations on DIBBS up until the time the solicitation is 

awarded by selecting a bid type of “no bid.” A “no bid” quotation overlays a previously submitted quotation on the same 

solicitation. 

 (h) SET-ASIDE SOLICITATIONS: Solicitations with an estimated dollar value between the micro-purchase threshold 

and the SAT are set-aside for small business when cited in the solicitation. When a solicitation is set-aside, only small 

business quotations that comply with the non-manufacturer rule will be considered. See FAR 19.502-2(c) for an 

explanation. 

 (i) FAST AUTO EVALUATION SOLICITATIONS: A Fast Auto Evaluation icon on the DIBBS “search results” 

screen identifies Fast Auto Evaluation solicitations. These solicitations are estimated to be at or less than the micropurchase threshold and are not set-aside. They may be awarded prior to the solicitation return date/time. A quotation

valued less than the micro-purchase threshold that is submitted in response to a solicitation that has an estimated value 

equal to or greater than the micro-purchase threshold and was not originally marked , may result in an early award as a 

result of being evaluated as a Fast Auto Evaluation quotation. Fast Auto Evaluation commences at 3:00 P.M., 1 business 

day after the issue date, and continuing every day thereafter at 3:00 P.M. until the return date. The automated evaluation 

program for an early award evaluates all quotations not exceeding the micro-purchase threshold.

 (j) SOLICITATIONS WITH FAT OR PRODUCTION LOT TESTING (PLT) REQUIREMENTS: The FAT and PLT 

appear as separate line items in the solicitation. The number of units shown in the solicitation for the FAT or PLT line 

item is “1 EA”. The actual number of units required for the FAT line item will be identified in clause FAR 52.209-3 or 

52.209-4. The actual number of units required for the PLT line items will be identified in the specification for PLT 

requirements in Section A of the solicitation. The required delivery schedule for FAT line items will be identified in FAR 

52.209-3 or 52.209-4. The required delivery schedule for PLT line items will be identified in Section A of the 

solicitation. 

 (k) QUANTITY REQUIREMENTS: Quotation must be submitted on the total quantity of each item.

 (l) DELIVERY REQUIREMENTS: The Government required delivery will be stated in days after date of order (ADO). 

If the supplier is not able to meet the delivery requirement, the supplier must submit their delivery timeframe on the 

DIBBS quote page in number of days ADO. This includes time to deliver production quantity, required testing, and 

government inspection and acceptance. If a FAT is required, the supplier must also comply with the FAT delivery 

requirement and if unable to comply, must submit their delivery timeframe on the DIBBS quote page in number of days 

ADO. This includes time to deliver the completed test report (if contractor FAT). 

 (m) Questions regarding the DIBBS should be e-mailed to: dibbsBSM@dla.mil or refer to the frequently asked 

questions (FAQs) on DIBBS at 

https://www.dibbs.bsm.dla.mil/Refs/help/FrequentlyAskedQuestions/FrequentlyAskedQuestions.htm. For immediate 

assistance, please call 1-877-352-2255.

3. Automated Award Evaluation Information

(a) AUTOMATED EVALUATION: Acquisitions (excluding automated solicitations with first article test 

requirements-see paragraph (c) below) may be candidates for automated award under DLA Automated Evaluation 

program. The program uses price reasonableness logic and other automated filters to make fully automated and buyer 

assisted automated awards valued at the SAT or less. The Automated Evaluation program only considers “qualified 

quotations” for award. Qualified quotations are in exact compliance with the solicitation requirements (bid type equal to 

“bid without exception”), and are submitted on the DIBBS. 

 (1) The following are not considered exceptions to the solicitation requirements and will not make a quotation ineligible 

for an award:

 (i) Quoting delivery days different than the required delivery days.
DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

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REVISION 35 (January 03, 2017)

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 (ii) Quoting origin inspection on solicitations requiring destination inspection. NOTE: The Department of Defense 

limits government source inspection; we permit government source inspection for certain circumstances. If a supplier’s 

quotation does not comply with the requirements stated in the solicitation, an evaluation factor will be applied to the 

quotation. See paragraph (b)(1) below. Additionally, should a quotation citing origin inspection for a solicitation 

requiring destination inspection be evaluated manually, the quotation may be determined ineligible for award. 

 (iii) Quoting a superseding or previously approved part or correction to a CAGE/part number cited in the procurement 

identification description (PID) for an item described by manufacturer’s CAGE and part number.

 (iv) Quoting a used, reconditioned, remanufactured item, or unused former Government surplus property.

 (v) Quoting other than a domestic end product on an unrestricted solicitation.

 (vi) Quoting a hazardous item. 

 (vii) Quoting “Other” when the solicitation states a Higher Level Quality requirement.

 (2) The following are considered exceptions to the solicitation requirements and will make a quotation ineligible for an 

automated award:

 (i) Quoting an alternate product or otherwise taking exception to the solicitation’s item description.

 (ii) Exceptions to packaging requirements.

 (iii) Exceptions to FOB terms.

 (iv) Quoting destination inspection on a solicitation requiring origin inspection.

 (v) Exceptions to required quantity.

 (vi) Quoting a quantity variance greater that what is specified on the solicitation.

 (vii) Quoting “None” when a Higher Level Quality Requirement is required.

 (viii) Quoting the use of Child Labor.

 (b) AUTOMATED EVALUATION FACTORS: The automated evaluation program evaluates all qualified quotations 

on the basis of price alone and does not consider quantity price breaks. Price evaluation factors are added to the total 

quotation price in the following instances:

 (1) $250 for quoting origin inspection when the Government’s requirement is for destination inspection 

 (2) $200 for offers of surplus for unused former Government surplus material.

 (3) $600 for CSI evaluations of surplus by each ESA. The evaluation factor may be applied if the contracting office 

cannot determine acceptability of quotations for other than CSI items and requires ESA coordination.

 (4) When the solicitation is subject to the Buy American statute or the Balance of Payments Program (see DFARS 

225.502(c).

 (c) SOLICITATIONS WITH FAT/PLT REQUIREMENTS:

 (1) Solicitations with FAT/PLT requirements are not candidates for automated evaluation or award. All quotations 

received for solicitations with FAT/PLT requirements shall be manually evaluated and manually awarded.

 (2) For solicitations with FAT testing by the Government, the contracting officer will apply an evaluation factor that 

reflects the cost of the testing.

 (3) When FAT is waived, the contracting officer may negotiate for revised delivery since the original delivery 

requirement may have been based on prior production deliveries with first article included.

 (d) TIE QUOTATIONS: If evaluated quotations result in a tie between qualified quotations, the award decision will be 

based on the following order of precedence: 

 (1) A domestic end product quotation over a non-qualifying country end product quotation.

 (2) Small business quotation over a large business quotation.

 (3) Quotation with the shortest delivery (If a quotation contains different deliveries for multiple line items the 

automated evaluation program uses the average of the delivery periods). 

 (4) First quotation submitted. 

(e) MANUAL EVALUATION: When automated evaluation is not used, as in the case of FAT and PLT requirements, 

or if the system is unable to make a fully automated award, quotations will be evaluated and awarded manually. When a 

quotation is manually evaluated, the contracting officer may consider quantity price breaks quoted without further 

discussion. 

 (f) MANUAL EVALUATION FACTORS: If the requirement is evaluated manually, price, delivery, and past 

performance will be considered in accordance with the terms in the solicitation. Since delivery is an evaluation 

factor, there may be an evaluation preference for quotes/offers of fewer delivery days than the number of 
DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS 

REVISION 35 (January 03, 2017)

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delivery days requested by the Government. Quoting/offering a greater number of delivery days than requested 

may result in the quote/offer not being considered. 

 (g) ALTERNATE OFFERS: Alternate offers will not be considered for automated award. Alternate offers may be 

submitted for evaluation for future procurements to the location identified in the solicitation.

 (h) NOTICE OF AWARD: Purchase orders are based on a submitted quotation. Suppliers are requested to notify the 

administrative contracting officer, within 14 days after receiving the notice of award, when they will not perform in 

accordance with a purchase order. Failure to provide prompt notice will adversely affect your past performance 

evaluation if the purchase order is later cancelled at other than the Government’s request.

(i) Automated Evaluation Distribution: The automated award will be posted to the DIBBS web site and distributed via 

email notification with a Web link to an electronic copy of the DD Form 1155, Order for Supplies or Services. Orders 

will be transmitted via Electronic Data Interchange (EDI) to contractors who are EDI capable. Contractors that are not 

EDI capable will receive their orders via email award notification containing Web links. Delays in the receipt of awards 

that are caused by email interruptions and Internet access are not excusable delays and will not extend delivery schedules.

PART II – Provisions, Clauses and Procurement Notes: 

The following websites are provided to suppliers to obtain the full text of the FAR, DFARS, and DLAD provisions,

clauses, and Procurement Notes listed below: https://www.acquisition.gov, 

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html, http://www.dla.mil/hq/acquisition/offers/DLAD.aspx and

http://www.dla.mil/Portals/104/Documents/J7Acquisition/DLA%20Procurement%20Notes%20-%20Effective%209-19-

16.docx%20V2.pdf. 

 All provisions, clauses and procurement notes are incorporated herein by reference with the same force and effect as if 

set forth in full text, and made a part of the solicitation/order as applicable. The submission of a quotation in response to a 

RFQ that references this document constitutes the supplier’s compliance with the representations and certifications and 

acceptance of the individual clauses, provisions and procurement notes incorporated by reference herein. Certain 

representations and certifications may be required as part of a quotation submitted via DIBBS. These representations and 

certifications will be contained on the DIBBS quotation input form. Suppliers are reminded that all provisions 

incorporated herein by reference remain binding in their entirety. Any penalties for misrepresentation contained in the 

reference clauses and provisions apply. 

SUBPART A – MANDATORY FAR, DFARS AND DLAD PROVISIONS AND CLAUSES 

The following provisions and clauses are applicable to all solicitations and orders:

FAR 52.204-7 (Jul 2013) System for Award Management 

FAR 52.204-8 (Apr 2016) Annual Representations and Certifications

FAR 52.204-21 (Jun 2016) Basic Safeguarding of Covered Contractor Information Systems

FAR 52.211-2 (Apr 2014) Availability of Specifications, Standards, and Data Item Descriptions Listed in the 

Acquisition Streamlining and Standardization Information System (Assist)

FAR 52.211-5 (Aug 2000) Material Requirements

FAR 52.211-14 (Apr 2008) Notice of Priority Rating for National Defense, Emergency Preparedness, and 

Energy Program Use

FAR 52.211-15 (Apr 2008) Defense Priority and Allocation Requirements

FAR 52.213-4 (Jun 2016) Terms and Conditions – Simplified Acquisitions (Other Than Commercial Items)

FAR 52.219-28 (Jul 2013) Post-Award Small Business Program Representation

FAR 52.222-25 (Apr 1984) Affirmative Action Compliance

FAR 52.222-36 (Jul 2014) Alternate I - Equal Opportunity for Workers with Disabilities 

FAR 52.223-3 (Jan 1997) Hazardous Material Identification and Material Safety Data 

FAR 52.223-11 (Jun 2016) Ozone-Depleting Substances and High Global Warming Potential 

Hydrofluorocarbons

FAR 52.223-18 (Aug 2011) Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.232-23 (Apr 1984) Alternate I – Assignment of Claims

FAR 52.232-34 (Jul 2013) Payment by Electronic Funds Transfer--Other Than System for Award 

 Management
DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS 

REVISION 35 (January 03, 2017)

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FAR 52.242-17 (Apr 1984) Government Delay of Work

FAR 52.243-1 (Aug 1987) Changes – Fixed Price

FAR 52.246-2 (Aug 1996) Inspection of Supplies-Fixed Price

FAR 52.249-8 (Apr 1984) Default (Fixed-Price Supply and Service)

FAR 52.252-1 (Feb 1998) Solicitation Provisions Incorporated by Reference (The full text of a provision may 

be accessed electronically at this address: https://www.acquisition.gov)

DFARS 252.203-7000 (Sep 2011) Requirements Relating to Compensation of Former DoD Officials

DFARS 252.203-7002 (Sep 2013) Requirement to Inform Employees of Whistleblower Rights

DFARS 252.203-7005 (Nov 2011) Representation Relating to Compensation of Former DoD Officials

DFARS 252.203-7996 (Oct 2015) Prohibition on Contracting with Entities that Require Certain 

Internal Confidentiality Agreements--Representation

DFARS 252.203-7997 (Oct 2015) Prohibition on Contracting with Entities That Require Certain Internal 

Confidentiality Agreements

DFARS 252.204-7003 (Apr 1992) Control of Government Personnel Work Product

DFARS 252.204-7004 (Feb 2014) Alternate A, System for Award Management 

DFARS 252.204-7008 (Oct 2016) Compliance with Safeguarding Covered Defense Information 

Controls

DFARS 252.204-7009 (Oct 2016) Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber 

Incident Information

DFARS 252.204-7012 (Oct 2016) Safeguarding Covered Defense Information and Cyber Incident 

Reporting

DFARS 252.204-7015 (May 2016) Notice of Authorized Disclosure of Information for Litigation 

Support

DFARS 252.211-7006 (Sep 2011) Passive Radio Frequency Identification

DFARS 252.213-7000 (Jun 2015) Notice to Prospective Suppliers on Use of Past Performance Information 

Retrieval System – Statistical Reporting in Past Performance Evaluations

DFARS 252.223-7001 (Dec 1991) Hazard Warning Labels

DFARS 252.225-7041 (Jun 1997) Correspondence in English

DFARS 252.225-7048 (Jun 2013) Export-Controlled Items 

DFARS 252.225-7993 (Sep 2014) Prohibition On Contracting with The Enemy

DFARS 252.227-7025 (May 2013) Limitations On the Use or Disclosure of Government-Furnished

Information Marked with Restrictive Legends

DFARS 252.232-7003 (Jun 2012) Electronic Submission of Payment Requests and Receiving Reports 

DFARS 252.232-7006 (May 2013) Wide Area Workflow Payment Instructions

DFARS 252.232-7010 (Dec 2006) Levies on Contract Payments

DFARS 252.243-7001 (Dec 1991) Pricing of Contract Modifications

DFARS 252.244-7000 (Jun 2013) Subcontracts for Commercial Items

DFARS 252.246-7000 (Mar 2008) Material Inspection and Receiving Report

DFARS 252.246-7003 (Jun 2013) Notification of Potential Safety Issues

DLAD 52.215-9003 (Apr 2014) Use of Past Performance Information Retrieval System – Statistical Reporting

(PPIRS-SR) Information in Past Performance Evaluation

DLAD 52.215-9009 (Aug 2005) All or None for Automated Procurements

DLAD 52.217-9003 (Nov 2011) Manufacturing or Production of Information

DLAD 52.232-9006 (Apr 2013) Transporter Proof of Delivery (TPD)

DLAD 52.233-9000 (Nov 2001) Agency Protests

DLAD 52.233-9001 (Dec 2016) Disputes Agreement to Use Alternate Dispute Resolution (ADR)

SUBPART B – CONDITIONAL FAR AND DFARS PROVISIONS AND CLAUSES 

The following provisions, clauses apply as indicated below:

FAR 52.209-1 (Feb 1995) Qualification Requirements

Applies when QML, QPL, QBL is cited in the item description of the solicitation/order. 
DEFENSE LOGISTICS AGENCY (DLA) MASTER SOLICITATION

FOR AUTOMATED SIMPLIFIED ACQUISITIONS 

REVISION 35 (January 03, 2017)

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The agency activity name and address is located in the QPL specification, which is cited in 

Item Description and can be obtained from http://assist.daps.dla.mil/quicksearch. 

FAR 52.209-03 (Sep 1989) First Article Approval-Contractor Testing

Applies when a fixed-price contract is contemplated, first article approval is required, and

the contractor is responsible for conducting the first article testing.

FAR 52.209-3 (Jan 1997) First Article Approval-Contractor Testing ALT I

Applies if the first article and the production quantity shall be produced at the same facility.

FAR 52.209-4 (Sep 1989) First Article Approval-Government Testing

When a fixed-price contract is contemplated, first article approval is required, and the 

Government be responsible for conducting the first article test.

FAR 52.209-4 (Jan 1997) First Article Approval – Government Testing ALT I

Applies if the first article and the production quantity shall be produced at the same facility.

FAR 52.211-16 (Apr 1984) Variation in Quantity

For DLA Land and Maritime acquisitions: A variation in quantity will not be accepted 

unless the unit of issue is in feet and only when within +/- 10% when authorized in the 

individual order.

FAR 52.213-1 (May 2006) Fast Payment Procedure

 Applies to acquisitions valued at $35,000 or less, unless a deviation exists, which are 

 OCONUS Customer Direct deliveries with destination inspection and acceptances, or unless 

 solicitation/award specifically prohibits fast pay.

FAR 52.219-3 (Nov 2011) Notice of HUBZone Set-Aside or Sole Source Award

FAR 52.219-4 (Oct 2014) Notice of Price Evaluation Preference for HUBZone Small Business Concerns 

FAR 52.219-6 (Nov 2011) Notice of Total Small Business Set-Aside 

 Applies when the acquisition exceeds the micro-purchase threshold and is set-aside for

 small business unless the product being acquired is subject to 52.219-6 ALT I

FAR 52.219-6 (Nov 2011) Notice of Total Small Business Set-Aside, ALT I 

 Applies when acquisition exceeds the micro-purchase threshold it is set-aside for small

 business, and the item is one for which the SBA has determined that the waiver of the non- 

 manufacturer rule applies. Refer to the following website, http://www.sba.gov/gc

FAR 52.219-6 (Nov 2011) Notice of Total Small Business Set-Aside, ALT II 

FAR 52.223-7 (Jan 1997) Notice of Radioactive Materials

FAR 52.246-1 (Apr 1984) Contractor Inspection Requirements

FAR 52.246-11 (Dec 2014) Higher-Level Contract Quality Requirement

Refer to schedule for applicability.

FAR 52.246-15 (Apr 1984) Certificate of Conformance

This clause applies when Inspection and Acceptance at Origin is cited in the order. Clause 

is operative at the discretion of the DCMA quality assurance representative. Does not apply 

to hazardous material, items under FSC 1560, 1670, 1680, 3110, 3120, or FSG 28 and 29, or 

when solicitation/order specifically prohibits.

FAR 52.247-1 (Feb 2006) Commercial Bill of Lading Notations 

Applies to all F.O.B. origin awards.

FAR 52.247-48 (Feb 1999) F.O.B. Destination - Evidence of Shipment

Applies when F.O.B. Destination applies and Inspection and Acceptance is at origin. 

FAR 52.247-52 (Feb 2006) Clearance and Documentation Requirements – Shipments to DoD Air or Water 

Terminal Transshipment Points

Applies when shipments will be consigned to DoD air or water terminal transshipment 

points or container consolidation points (CCPs).

FAR 52.247-65 (Jan 1991) F.O.B Origin, Prepaid Freight - Small Package Shipments

Applies to all F.O.B. origin awards except Foreign Military Sales (FMS) requirements.

FAR 52.247-68 (Feb 2006) Report of Shipment (REPSHIP)

Applies to shipment when advance notice of shipment is required for safety or security 
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reasons, or where carload or truckload shipments will be made to DoD installations or, as 

required, to civilian agency facilities.

DFARS 252.204-7000 (Aug 2013) Disclosure of Information

Applies when the contractor will have access to or generate unclassified 

information that may be sensitive and inappropriate for release to the public

DFARS 252.209-7010 (Aug 2011) Critical Safety Items

Applies when the item being acquired is identified as a Critical Safety Item.

DFARS 252.211-7003 (Mar 2016) Item Identification And Valuation

DFARS 252.217-7026 (Nov 1995) Identification of Sources of Supply

DFARS 252.225-7000 (Nov 2014) Buy American-Balance of Payments Program Certification-BASIC

Applies to all acquisitions over the micro-purchase threshold up to $25,000 and 

to acquisitions above $25,000 unless 252.225-7036 or its ALT applies.

DFARS 252.225-7001 (Aug 2016) Buy American - Balance of Payments Program Certificate-BASIC

Applies to all acquisitions over the micro-purchase threshold up to $25,000 and to

acquisitions above $25,000 unless 252.225-7036 or its ALT applies.

DFARS 252.225-7002 (Aug 2016) Qualifying Country Sources as Subcontractors

This clause applies when either DFARS 252.225-7001 or DFARS 252.225-7036 is 

cited in the solicitation. 

DFARS 252.225-7013 (May 2016) Duty-Free Entry

Applies when acquisition exceeds the micro-purchase threshold except when setaside for small business or when the supplies will be shipped directly from a source 

outside the U.S. to a customer outside the U.S.

DFARS 252.225-7016 (Jun 2011) Restriction on Acquisition of Ball and Roller Bearings

Applies to all acquisitions unless the items being acquired are not, or do not contain, 

ball and roller bearings. 

DFARS 252.225-7019 (Dec 2009) Restriction on Acquisition of Anchor and Mooring Chain

DFARS 252.225-7028 (Apr 2003) Exclusionary Policies and Practices of Foreign Governments

Applies for FMS

DFARS 252.225-7036 (Aug 2016) Buy American-Free Trade Agreements - Balance of Payments Program- Alt I

DFARS 252.225-7036 (Aug 2016) Buy American-Free Trade Agreements - Balance of Payments Program- Alt IV

DFARS 252.227-7021 (Mar 1979) Rights in Data – Existing Works

DFARS 252.246-7007 (Aug 2016) Contractor Counterfeit Electronic Part Detection and Avoidance System 

Applies to solicitations and contracts when procuring, electronic parts; end items, 

components, parts or assemblies containing electronic parts. Does not apply to 

acquisitions set-aside for small business.

DLAD 52.213-9001 (Nov 2011) Evaluation Factor for Source Inspection

Applies when solicitation specifies inspection/acceptance at destination.

DLAD 52.215-9023 (Oct 2013) Reverse Auction

Applies to acquisitions that are manually evaluated.

DLAD 52.217-9023 (Jun 2008) Restriction of Alternate Offers for Source Controlled Items

Applies to solicitations which are restricted to material manufactured by the sources 

listed on the applicable source controlled drawing.

DLAD 52.219-9008 (Nov 2011) Combined HUBZone /Small Business Set-Aside Instructions – Type 1

Applies to solicitations and orders estimated to exceed the micro purchase threshold 

and less than or equal to the Simplified Acquisition Threshold, either the non-aside

manufacturer rule applies or an exception to the rule is to be employed, and a setfor a HUBZone small business concern or a small business concern is anticipated. 

DLAD 52.219-9009 (FEB 2006) Combined HUBZone/Small Business Set-Aside Instructions – Type 2

Applies to solicitations and orders estimated to exceed the micro purchase threshold 

and less than or equal to the simplified acquisition threshold, the non-manufacturer 
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rule is waived and no exception to the rule applies; and a set-aside to a HUBZone

small business concern or a small business concern is anticipated. 

DLAD 52.219-9013 (Nov 2011) Combined Set-Aside Instructions – Type 1

Applies to solicitations and orders estimated to exceed the micro purchase threshold 

and less than or equal to the Simplified Acquisition Threshold, either the nonmanufacturer rule applies or an exception to the rule is to be employed, and a setaside to a service-disabled veteran-owned small business concern, HUBZone small 

business concern or a small business concern is anticipated. 

DLAD 52.219-9014 (Nov 2011) Combined Set-Aside Instructions – Type 2

Applies to solicitations and orders estimated to exceed the micro purchase threshold 

and less than or equal to the Simplified Acquisition Threshold, either the nonmanufacturer rule is waived and no exception to the rule applies; and a set-aside to a 

service-disabled veteran-owned small business concern, HUBZone small business 

concern or a small business concern is anticipated. 

DLAD 52.219-9015 (Nov 2011) Combined Service-Disabled Veteran-Owned Small Business/Small Business 

Set-Aside Instructions – Type 1

Applies to solicitations and orders estimated to exceed the micro purchase threshold 

and less than or equal to the Simplified Acquisition Threshold, either the nonmanufacturer rule applies or an exception to the rule is to be employed; and a setaside to a service-disabled veteran-owned small business concern or a small 

business concern is anticipated. 

DLAD 52.219-9016 (Nov 2011) Combined Service-Disabled Veteran-Owned Small Business/Small Business 

Set-Aside Instructions – Type 2

Applies to solicitations and orders estimated to exceed the micro purchase threshold 

and less than or equal to the Simplified Acquisition Threshold, either the nonmanufacturer rule is waived and no exception to the rule applies; and a set-aside to a 

service-disabled veteran-owned small business concern or a small business concern 

is anticipated. 

DLAD 52.247-9011 (Nov 2011) Vendor Shipment Module (VSM)

Applies on an optional basis to allow vendors’ electronic access to shipping 

addresses, two dimensional bar coded shipping labels, Bills of Lading, packing Lists 

and other shipping documentation. Does NOT apply to orders for pharmaceuticals, 

customer pick-up orders for medical supplies, orders for Arms, ammunition and 

explosives or orders for controlled substances and syringes

DLAD 52.247-9036 (Nov 2011) Shipping Instructions (Export)

Applies to orders requiring shipment to overseas customers including shipments to 

APO/FPO addresses, shipments to Alaska, Hawaii and Puerto Rico, and shipments

routed through the Container Consolidation Points (CCPs) at San Joaquin, CA 

(W62N2A) and New Cumberland, PA (W25N14) 

DLAD 52.247-9037 (Nov 2011) Trans-Shipments of Material Through DLA Containerization and 

Consolidation Points (CCP)

Applies to orders for supplies to be shipped via surface freight, Consolidation and

Containerization Point appears in the shipping Address, or any time requisition/TCN 

begins with “A,” “C,” or “W” for Army, “N,” “Q,” or “R” for Navy, "E" or "F" for 

Air Force and the customer is outside the continental United States (OCONUS or 

outside the 48 contiguous states). 

DLAD 52.247-9058 (Jul 2013) First Destination Transportation (FDT) Program – Shipments Originating 

Outside the Contiguous United States (OCONUS)

Applies to FDT program items solicited FOB origin, and shipment origin is located

OCONUS 

DLAD 52.247-9059 (Oct 2013) F.O.B. Origin, Government Arranged Transportation

Applies in solicitations and awards that contain First Destination Transportation
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requirements

DLAD 52.217-9018 (Nov 2011) Supply Assurance Through Multi-Source Contracting

Applies when either FAR 52.209-3 or 52.209-4 is applicable.

SUBPART C - PROCUREMENT NOTES

The following procurement notes apply to solicitations and purchase orders as indicated below and may be found at the 

following link: http://www.dla.mil/Portals/104/Documents/J7Acquisition/DLA%20Procurement%20Notes%20-

%20Effective%209-19-16.docx%20V2.pdf

C01 Superseded Part Numbered Items – Applies when procuring part numbered items, including when acquisitions are 

conducted using FAR Part 12.

C02 Manufacturing Phase Out or Discontinuation of Production, Diminishing Sources and Obsolete Materials or 

Components – Applies when materials or components may become obsolete.

C03 Contractor Retention of Supply Chain Traceability Documentation – Applies to all solicitations and awards.

C04 Unused Former Government Surplus Property – Applies where surplus material is acceptable. 

C05 Change to Key Personnel – applies when services to be provided require professional employees and evaluation of 

proposed key managerial personnel is required to assess the probability of successful performance.

E01 Supplemental First Article Exhibit Disposition - Contractor Maintained – Applies when the contractor shall hold 

the units.

E02 Supplemental First Article Exhibit Disposition - Government Maintained – Applies when the Government shall 

hold the units.

E03 Production Lot Testing - Contractor – Applies where PLT is required, including FAR Part 12 acquisitions. 

E04 Production Lot Testing - Government – Applies where PLT is required, including FAR Part 12 acquisitions.

E05 Product Verification Testing – Applies to all solicitations and awards.

E06 Inspection and Acceptance at Origin – Applies when source inspection is required.

H01 Qualified Products List (QPL) for Federal Supply Class (FSC) 5935 Connector Assemblies and Contacts –

Applies when purchasing qualification items in FSC 5935.

H02 Component Qualified Products List (QPL)/Qualified Manufacturers List (QML) – Applies when purchasing 

component qualification items. 

H03 Supplemental First Article Testing Requirements – Applies when FAT is applied.

H04 Sourcing for Critical Safety Items – Applies for CSI

L01 Electronic Order Transmission – Applies to solicitations for purchase orders and contracts other than indefinite 

delivery type.

L02 Electronic Order Transmission for Indefinite-Delivery Contracts – Applies to solicitations for indefinite-delivery 

contracts.

L04 Offers for part numbered items – Applies when items are identified in the item description only by the name of an 

approved source (CAGE code), a part number, and a brief description, including when acquisitions are conducted using 

FAR Part 12. 

L06 Agency Protests - Solicitations must include procurement note L06

L07 Site Visit Instructions – Applies to solicitations where a site visit is required.

L08 Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance 

Evaluations – Applies to solicitations where offerors must be advised that when Past Performance Information 

Retrieval System-Statistical Reporting (PPIRS-SR) application will be used in the evaluation of suppliers’ past 

performance for best value source selections valued under $10 million.

L09 Reverse Auction – Applies to solicitations when the contracting officer may use reverse auction.

L10 Competing Individual Delivery Orders Through Reverse Auctions – Applies when reverse auction may 

be used for some or all delivery orders issued against a multiple award contract with competitive ordering. 
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Examples include FAR Subpart 8.4 requests for quotes and blanket purchase agreements (BPAs) when the BPA 

ordering process follows FAR 8.405-3(c)(2)(ii) or (iii).

M01 Qualified Suppliers for Federal Supply Class (FSC) 5961 Semiconductors and Hardware Devices and FSC 

5962 Electronic Microcircuits – Applies when purchasing qualification items in FSCs 5961 and 5962.

M02 Qualified Suppliers List of Manufacturers (QSLM) for Gun Parts Federal Supply Class (FSCs) 1005, 1010, 

1015, 1025, 1055, and 1095 – Applies when purchasing Land and Maritime QSLM Gun Parts qualification items. 

M03 Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for Distributors (QSLD) for 

Troop Support – Applies when purchasing Troop Support QSLM/QSLD qualification items. 

M04 Evaluation Factor for Government Testing of First Articles – Applies when the Government’s laboratory cost 

will be a factor in evaluating offers.

M05 Evaluation Factor for Unused Former Government Surplus Property – Applies where surplus material is 

acceptable.

M06 Evaluation of Offers for Part Numbered Items – Applies when items are identified in the item description only by 

the name of an approved source (CAGE code), a part number, and a brief description, including when acquisitions are 

conducted using FAR Part 12.