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DLAD Procurement Notes – Effective July 1, 2021

C01 Prescription: 11.391(a) Solicitations and contracts shall include procurement note C01

when procuring part numbered items.

C01 Superseded Part Numbered Items (SEP 2016)

If an item part number is superseded during the term of this contract, the contractor shall advise

the contracting officer immediately upon determination. The notice shall include complete

information on the superseding item form, fit, function, configuration, application, or physical

nature. The contracting officer will determine whether the item is acceptable to the Government,

advise the contractor within seven days, and modify the contract accordingly.

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C02 Prescription: 11.9001(a) All solicitations and contracts shall include procurement note

C02.

C02 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources,

and Obsolete Materials or Components (DEC 2016)

The contractor shall notify the contracting officer immediately upon determining the

unavailability of obsolete materials or components. The contractor may recommend a solution to

include the impact on the contract price and delivery. The contractor shall not initiate any item

redesign or incur any additional costs without the express, written authorization of the

contracting officer.

In the event that manufacturing phase-out or discontinuance of production of such items is

contemplated, the contractor is required to notify the contracting officer and publish the

discontinuance in the Government-Industry Data Exchange Program (GIDEP), where feasible;

and to provide immediate advance notice of production phase-out to DLA DMSMS at

dscc.dmsms@dla.mil.

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C03 Prescription: 4.703(a) Contracting officers shall include procurement note C03 in

solicitations and awards.

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C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is

confirming it currently has, or will obtain before delivery, and shall retain documented evidence

(supply chain traceability documentation), as described in paragraph (2) of this procurement

note, demonstrating the item is from the approved manufacturer and conforms to the technical

requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic

item description, part number and/or national stock number, manufacturing source,

manufacturing source’s Commercial and Government Entity (CAGE) code, and clear

identification of the name and location of all supply chain intermediaries between the

manufacturer to the contractor to item(s) acceptance by the Government. The documentation

should also include, if available, the manufacturer's batch identification for the item(s), such as

date codes, lot codes, or serial numbers.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the

Counterfeit Detection and Avoidance Program (CDAP) website

(http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-AvoidanceProgram/).
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(4) The contractor shall immediately make documentation available to the contracting officer

upon request. The contracting officer determines the acceptability and sufficiency of

documentation. The contractor shall retain supply chain traceability documentation for six years

after final payment under this contract for audit and other valid government purposes. If the

contractor fails to retain or provide the documentation, or the contracting officer finds the

documentation to be unacceptable, the contracting officer may take corrective action, including,

but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

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C04 Prescription: 11.390(a) Solicitations shall include procurement note C04 unless there is a

documented restriction for unused former Government surplus property material. The

procurement note is automatically included in automated solicitations.

C04 Unused Former Government Surplus Property (DEC 2016)

To be considered for award, the offeror must complete and submit the following representation

with their offer. Additional supporting documentation to demonstrate the surplus material

offered was previously owned by the Government and meets solicitation requirements must be

provided within 24 hours of request by the contracting officer.

(1) The material is new, unused, and not of such age or so deteriorated as to impair its

usefulness or safety. Yes No

The material conforms to the technical requirements cited in the solicitation (e.g., Commercial

and

Government Entity (CAGE) Code and part number, specification, etc.). Yes No

The material conforms to the revision letter/number, if any is cited. Yes No

Unknown If No, the revision does not affect form, fit, function, or interface. Yes

No Unknown The material was manufactured by:

(Name):

(Address):

(2) The offeror currently possesses the material Yes No

If yes, the offeror purchased the material from a Government selling agency or other source.

Yes No If yes, provide the following:

Government Selling Agency:

Contract Number:

Contract Date: (Month, Year):

Other Source:

Address:

Date Acquired: (Month/Year)

(3) The material has been altered or modified. Yes No 

If Yes, the offeror must provide the name of the company that performed the alteration or

modification and attach or forward to the contracting officer a complete description of the

alterations or modifications.

(4) The material has been reconditioned. Yes No 

If Yes, (i) the price offered includes the cost of reconditioning /refurbishment. Yes No ;

and (ii) the offeror must provide information on the company that reconditioned the material

with the certifications and attach or forward to the contracting officer a complete description of

any work done or to be done, including the components to be replaced and the applicable

rebuild standard. The material contains cure-dated components. Yes No
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If Yes, (i) the price includes replacement of cure-dated components. Yes No ; and (ii)

provide cure date to the contracting officer.

(5) The material has data plates attached. Yes No

If Yes, the offeror must state below all information contained thereon, or forward a copy or

facsimile of the data plate to the contracting officer.

(6) The offered material is in its original package. Yes No

If yes, the offeror has stated below all original markings and data cited on the package; or has

attached or forwarded to the contracting officer a copy or facsimile of original package

markings:

Contract Number

NSN

CAGE Code

Part Number

Other Markings/Data

(7) The offeror has supplied this same material (National Stock Number) to the Government

before. Yes No

If Yes, (i) the material being offered is from the same original Government contract number as

that provided previously. Yes No ; and (ii) state below the Government Agency and

contract number under which the material was previously provided:

Agency

Contract Number

(8) The material is manufactured in accordance with a specification or drawing. Yes No

If Yes, (i) the specification/drawing is in the possession of the offeror. Yes No ; and (ii) the

offeror has stated the applicable information below, or forwarded a copy or facsimile to the

contracting officer.

Yes No 

Specification/Drawing Number

Revision (if any)

Date

(9) The material has been inspected for correct part number and for absence of corrosion or any

obvious defects. Yes No 

If Yes, (i) material has been re-preserved. Yes No ; (ii) material has been repackaged.

Yes No ; (iii) percentage of material that has been inspected is %; and/or (iv) number

of items inspected is ; and (v) a written report was prepared. Yes No ; and if Yes,

the offeror has attached the written report or forwarded it to the contracting officer. Yes No

The offeror agrees that in the event of award and notwithstanding the provisions of the

solicitation, Inspection and acceptance of the surplus material will be performed at source or

destination subject to all applicable provisions for source or destination inspection.

The offeror has attached or forwarded to the contracting officer one of the following, to

demonstrate that the material being offered was previously owned by the Government (offeror

check which one applies):

For national or local sales, conducted by sealed bid, spot bid or auction methods, a

solicitation/Invitation For Bid and corresponding DLA Disposition Services Form 1427, Notice

of Award, Statement and Release Document.
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For DLA Disposition Services Commercial Venture (CV) Sales, the shipment

receipt/delivery pass document and invoices/receipts used by the original purchaser to resell the

material.

When the above documents are not available, or if they do not identify the specific NSN

being acquired, a copy or facsimile of all original package markings and data, including NSN,

commercial and Government entity (CAGE) code and part number, and original contract

number. (This information has already been provided in paragraph (c)(6) of this clause. Yes

No .)

When none of the above are available, other information to demonstrate that the offered

material was previously owned by the Government. Describe and/or attach.

This only applies to offers of Government surplus material. Offers of commercial surplus,

manufacturer’s overruns, residual inventory resulting from terminated Government contracts,

and any other material that meets the technical requirements in the solicitation but was not

previously owned by the Government will be evaluated in accordance with the DLAD

procurement note L04, Offers for Part Numbered Items.

If requested by the contracting officer, the offeror shall furnish sample units, in the number

specified, to the contracting officer or to another location specified by the contracting officer,

within 10 days after the contracting officer's request. The samples will be furnished at no cost to

the Government. All such samples not destroyed in evaluation will be returned at the offeror's

expense. The samples will be evaluated for form, fit, and function with subassembly, assembly,

or equipment with which the items are to be used. End items furnished under any contract award

to the offeror furnishing the samples can include the returned samples, and all acceptable end

items will have a configuration identical to the samples. If specific tests of the samples'

performance are made by the Government, the offeror will be furnished the results of such tests

prior to a contract being entered into. In addition to any other inspection examinations and tests

required by the contract, the performance of the end items will be required to be as good as that

of the samples submitted.

In the event of award, the contractor will be responsible for providing material that is in full

compliance with all requirements in the contract or order. The surplus material to be furnished

must meet the requirements of the current contract or order, whether or not the material met

Government requirements in existence at the time the material was initially manufactured or sold

to the Government. If higher-level contract quality requirements apply to the material being

acquired, those requirements do not apply to surplus material furnished under this contract.

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C05 Prescription: 37.103(S-90) Solicitations and contracts shall include procurement note C05

when the services to be provided require professional employees, and evaluation of proposed key

managerial personnel is required to assess the probability of successful performance.

C05 Changes to Key Personnel (OCT 2016)

Certain skilled, experienced, professional and/or technical personnel are essential for successful

accomplishment of the work to be performed under this contract. These are defined as "key

personnel" and are those persons whose resumes are submitted as part of the technical/business

proposal for evaluation. The contractor shall use key personnel as identified in its proposal

during the performance of this contract and will request contracting officer approval prior to any

changes. Requests for approval of any changes shall be in writing with a detailed explanation of

the circumstances necessitating the change. The request must contain a complete resume for the
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new key personnel and any other pertinent information, such as degrees, certifications, and work

history. New key personnel must have qualifications that are equal to or higher than those being

replaced. The contracting officer will evaluate the request and notify the contractor whether the

requested change is acceptable to the Government.

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C06 Prescription: 17.9304(a) Solicitations and contracts must include procurement note C06

when MWR, D1-D6, or surge quantity option applies:

C06 Surge and Sustainment (S&S) Requirements (FEB 2017)

(1) Definitions.

“Surge and sustainment (S&S)” means increased quantities and accelerated delivery rates

required to meet Military Service requisitions across a broad spectrum of contingencies. The

increased quantity and accelerated delivery rate are above and beyond the normal peacetime

requirements. S&S quantities are identified as MWR, D1-D6 schedule, or a surge quantity event.

“Capability Assessment Plan (CAP)” means the offeror’s plan for covering S&S requirements,

identification of competing priorities for the same resources, and date when the S&S capability

can be attained. The offeror must provide the CAP as an attachment to its proposal when S&S

items are identified in the solicitation. If the offeror cannot meet S&S quantity and delivery

needs, the CAP must identify the shortfall and provide best value solutions, to include a

proposed Government investment strategy to help offset the shortfall if needed.

“Electronic CAP, or eCAP” means an electronic version of the CAP that the offeror can

complete online. The web address and instructions for completing the eCAP are provided in the

solicitation.

(2) The contractor must maintain its S&S capability to produce and deliver the S&S quantity

identified in Section C in accordance with the approved capability assessment plan (CAP)

throughout the contract performance period. The contractor must participate in any S&S testing

and verification requested by the Government. The contractor agrees to support S&S

requirements to the maximum extent practical prior to achieving full S&S capability required in

Section C and the CAP; and for requirements exceeding those required in Section C and the

CAP but not exceeding any applicable contract maximum quantity or contract value required in

FAR 52.216-19. Changes that negatively impact S&S capability must be reported in writing to

the contracting officer within ten (10) working days after the contractor becomes aware of the

impact. The notification must include a revised S&S CAP containing proposed corrective actions

and date when the S&S capability will be attained.

(3) The Government reserves the right to verify and test the S&S capability described in the

CAP at any time during contract performance. The Government will prepare a test and

verification plan and upon request the contractor must demonstrate its S&S capability.

(4) If requested by the Government, the contractor must be prepared to provide a plan to

participate in S&S validation and testing to verify the S&S capability described in the CAP.

Participation in S&S validation and testing will be at no additional expense to the Government,

and does not justify an equitable adjustment to the contract price. The plan must include

methodology, rating criteria, labor, materials, and time required to conduct validation and

testing. S&S validation generally entails verifying if the contractor and subcontractors have (a)

sufficient equipment, facilities, personnel, stock, prepositioned raw materials, production

capabilities, and base resources; (b) agreements, networks, and plans for distribution (receiving,

storing, packaging, and issuing); (c) transportation services to accommodate the S&S
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requirements in the contract; (d) examination of any in-house work; (e) review of the stock

rotation plan; and (f) other contracts that impact the production of added or accelerated delivery

of contract quantities. The testing/verification plan is not required to be included in the offeror’s

proposal. Offerors are encouraged to consider the possibility of the Government requesting this

participation when formulating the proposal.

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C07 Prescription: 17.9305 Contracting officers shall include procurement note C07 in

solicitations and long-term supply contracts to notify suppliers that may be candidates to support

industrial mobilization and/or material disruptions of the potential availability of key raw

materials.

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C07 Warstopper Program Material Buffer Availability (JUN 2020)

(1) The Warstopper Program material Buffer (Buffer) helps decrease lead times for raw material

to support defense contracts relating to military systems with a wartime requirement. The

Worldwide Web Industrial Capabilities Program (WICAP) website (https://ibms.dape.dla.mil/wicap)

identifies current material buffer suppliers and materials. If buffer material is unavailable or the

quantity of material is inadequate to complete the requirement, the contractor shall contact the

contracting officer representative (COR) for guidance. When a buffer is established, the

contractor shall use the following process to submit requests for buffer material. A contractor (or

sub-tier contractor supporting a prime contractor) with a current, active U.S. Government

contract shall submit a valid request to use buffer material to the COR for the respective buffer

material. The COR will review the submittal and approve or disapprove the request. The

contractor shall include the following information in the request:

(a) Requestor’s name;

(b) U.S. Government contract number;

(c) Defense Priorities and Allocations System (DPAS) rating;

(d) Material specification;

(e) Quantity required;

(f) Required delivery date; and

(g) Whether there is a pre-existing supply contract with the material buffer contractor.

(2) If no prior contractual relationship exists between the contractor requesting access to the

buffer material and the material buffer contractor, the material buffer contractor is authorized to

enter into a contract to provide material from the buffer after the COR approves a valid request

The contractor shall include this action in the monthly report submitted to the COR. When

requests exceed the buffer’s maximum monthly material availability, the material supplier may

negotiate phased delivery of material across the material monthly availability; or the Government

COR may prioritize the release of the material at the Government’s discretion.

(3) The material price for contractors accessing the material buffer is the material price identified

in any pre-existing contract with the material buffer contractor. The material price for contractors

with no pre-existing contract with the material buffer contractor is the standard (not spot market

levels) pricing for the material. Contractors using the buffer are solely responsible for costs of

using the buffer, and the Government has no liability either for these costs or for delays or other

effects arising from the use of the buffer.

(4) The buffer material provided is not Government-furnished material, but is a normal vendorto-vendor transaction with all applicable warranties and guarantees provided through the

commercial transaction.
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C08 Prescription: 17.9504(c) Solicitations and contracts must include procurement note C08

when a tailored logistics support contract relies on the contractor’s purchasing system to verify

that the contractor competed the items or services or to justify that prices are fair and reasonable.

C08 Tailored Logistics Support Purchasing Reviews (FEB 2017)

(1) From the commencement of performance of this contract until 3 years after the final

contract payment, the contractor must allow the contracting officer, ACO, Defense Contract

Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and any other duly

authorized representative of the contracting officer access to all records and information

pertaining to those items or services for which the Government is relying on the contractor’s

purchasing system to determine that competition was obtained or to justify that prices are fair

and reasonable. The contractor must maintain records subject to this clause for not less than 3

years after the contract final payment.

(2) The contracting officer may conduct reviews of purchased items or services provided under

this contract regardless of dollar value that meet the criteria in paragraph (1) to ascertain whether

the contractor has obtained the best value. The contractor must obtain competition to the

maximum extent practicable for all purchases. Prior to purchasing any supplies or services, the

contractor must solicit a competitive quotation from at least two independently-competing firms.

For other than sole source items, the request for quotations must, to the maximum extent

practical, solicit offers from different manufacturers or producers. If the contractor is unable to

obtain quotes for competing items from two or more independently-competing firms, the

contractor must retain documentation supporting its rationale for selection of the suppliers

solicited and selected and its determination that the price was fair and reasonable. The contractor

is responsible for maintaining this documentation for all sole source/noncompetitive actions. The

following price reasonableness and documentation requirements are applicable to all purchases,

regardless of dollar value:

(i) A price is reasonable if it does not exceed a price incurred by a prudent person in the

conduct of competitive business. The contracting officer will examine the prices with particular

care in connection with buys that may not be subject to effective competition restraints. The

contractor’s price will not be presumed to be reasonable. If an initial review of the facts results in

a challenge of a specific price by the contracting officer or the contracting officer’s

representative, the burden of proof must be upon the contractor to establish that the price is

reasonable under the standards in FAR Subpart 15.4 and FAR 31.201-3.

(ii) The contractor must keep the documentation to a minimum, but must retain data

supporting the purchases either by paper or electronically. At a minimum, price quotations and

invoices must be retained. Should the contractor receive an oral price quotation, the contractor

must document who the supplier or subcontractor is by complete name, address, telephone

number, price, terms and other conditions quoted by each vendor. Price quotes for supplies must

be broken down by individual items, shipping costs, and any other included expenses. Price

quotes for incidental services which are not pre- priced in the contract must include labor hours

and costs or prices, as applicable, including the total price of the job, individual pricing for the

portions of the work if applicable, materials, and all other elements of cost, overhead, and profit.

This price breakdown documentation must be made for each subcontractor performing work on

this contract.
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(3) When applicable, if the contractor is purchasing from subcontractors or other sources and

receives a discount or rebates, the contractor must immediately pass these savings to the

Government in the contract price and invoice for payment. The contractor is required to use

diligence in the selection of the most economical method of delivery of the product or services

by selecting a best value method of delivery based on the urgency and nature of the work or

product required. When labor hours are involved in the work to be accomplished and the

contractor has not already pre-priced the effort to use its own labor force, the contractor must

provide the labor at rates required by the contract (for example, Service Contract Act or DavisBacon Act rates) or at rates based on competition if mandatory rates are not required by the

contract.

(4) If the contracting officer determines that the purchased product or service is unreasonably

priced, the contractor must refund to the Government the amount the contracting officer

determines is in excess of a reasonable price. The contracting officer must notify the contractor

in writing in accordance with FAR 32.604 Demand for Payment, giving the basis for the

determination and the amount to be refunded. The contractor must make the refund payment in

accordance with directions from the contracting officer, and must provide proof of the refund

payment to the contracting officer. The contracting officer may collect the amount due using all

available means in accordance with FAR Subpart 32.6. FAR 52.232-17, Interest, is applicable to

payments not made within 30 days of the demand for payment. Any disputes arising under this

provision must be handled in accordance with the “Disputes” clause of this contract.

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C09 Prescription: 16.290(d)(1) Contracting officers may use procurement note C09 in

solicitations and contract awards when—

(i) Unpredictable increases or decreases in the cost of producing the items are expected or

pricing uncertainties exist for a component or components of the end item, and the change in cost

of production or component prices can be tracked via the Producers Price Index (PPI) published

by the BLS; or unpredictable increases or decreases in the cost of producing the items are

expected or pricing uncertainties exist for labor, and the change in cost of production can be

tracked via the Employment Cost Index (ECI) published by the BLS;

(ii) The circumstances in FAR 16.203-4(d)(1) exist: (A) The contract involves an

extended period of performance with significant costs to be incurred beyond 1 year after

performance begins; (B) the contract amount subject to adjustment is substantial; and (C) the

economic variables for labor and materials are too unstable to permit a reasonable division of

risk between the Government and the contractor, without this type of clause;

(iii) The contracting officer considers the use of this procurement note appropriate; and

(iv) The requirements of FAR 16.203-3 are met: A fixed-price contract with economic

price adjustment shall not be used unless the contracting officer determines that it is necessary

either to protect the contractor and the Government against significant fluctuations in labor or

material costs or to provide for contract price adjustment in the event of changes in the

contractor’s established prices; and

(v) The requirements of DLAD Subpart 16.2 are met.

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C09 Economic Price Adjustment – Department of Labor Index (JUN 2020)

(a) Warranties. The contractor warrants that—

(1) The base unit prices set forth in the Schedule do not include allowances for any portion of the

contingency covered by this procurement note; and
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(2) Prices invoiced shall be computed in accordance with the terms of this procurement note.

(b) Definitions. As used throughout this procurement note—

(1) "Index", for the purpose of price adjustment under this procurement note, means the Producer

Price Index(es) reported in the monthly publication entitled, “Producer Price Indexes”, published

by the United States (U.S.) Department of Labor (DOL), Bureau of Labor Statistics (BLS) for

the following code number(s) and title(s): (contracting officer fillin) ; or the Employment Cost Index(es) reported in the quarterly publication entitled,

“Employment Cost Indexes,” published by the United States (U.S.) Department of Labor (DOL),

Bureau of Labor Statistics (BLS) for the following code number(s) and title(s):

(contracting officer fill-in) .

(2) "Base index" means the arithmetic average of the final version of the indexes published for

the months, or quarters for ECI, preceding the closing date for receipt of proposals or

the date required for receipt of final proposal revisions, if discussions were held.

(3) "Adjusting index" means the arithmetic average of the [ ] first published or [ ] final

version of the index for the months, or quarters for ECI, prior to the month in which

the adjusting contract modification is effective.

(4) "Base unit price" means the unit price applicable to a quantity of a contract line item

established at contract award, exclusive of any price adjustment pursuant to this procurement

note.

(5) “Adjustment period” means the period during which a particular adjustment to the unit price

under this procurement note (calculated at the beginning of the adjustment period) will apply.

The length of each adjustment period in months is the number of adjustments allowed per year in

(c)(1) below divided by 12.

(c) Adjustments. Prior to the end of each adjustment period, the contracting officer will calculate

the adjusting index and any adjusted contract unit price(s) for the new adjustment period, and

modify the contract accordingly. The contracting officer will make price adjustments in

accordance with this procurement note by issuing a contract modification showing the base

index, the adjusting index, the base unit price, the mathematical calculations, and the changed

unit price(s). The price adjustment shall apply to orders issued after the effective date of the

contract modification establishing the unit price for the adjustment period. The contracting

officer will base the price adjustment(s) for each adjustment period on the percentage change

between the base index and the adjusting index for the adjustment period, as applied to the base

unit price.

(1) The contractor shall decrease its price in any particular adjustment period if the adjusting

index is less than the base index. This contract allows price adjustments per contract

year.

(2) Example of adjustment calculation:

Base Index= 109.88*

Adjusting Index = 112.72*

Less base index = 109.88

Change to index = 2.84

Divide change to index by base index = 2.84 / 109.88 = .02585 (2.585%)**

Multiply by the base unit price = $50.00 x .02585 = $1.29***

= Unit Price Adjustment

Adjusted unit price = $51.29
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*In computing the base and adjusting indexes, the contracting officer will round the resulting

figure to the second decimal place.

**The contracting officer will round this number to the fifth decimal place.

***The contracting officer will round all dollar figures to the nearest cent.

(d) Upward ceiling on economic price adjustment. No upward ceiling shall apply under this

economic price adjustment procurement note, unless the BLS series is based on indices below

the six-digit level. (An index “below the six-digit level” in BLS usage means an index with an

identifier exceeding six-digits). For any BLS series that is below the six-digit level, the following

ceiling shall apply: The contractor agrees that the aggregate of the increases in any contract unit

price under the terms of this procurement note shall not exceed % (percent) of the original

base unit price, except as provided hereafter.

(1) If at any time the contractor has reason to believe that within the near future a price

adjustment under the terms of this procurement note will be required that will exceed the

adjustment ceiling for any item, the contractor shall promptly notify the contracting officer in

writing of the expected increase. The notification shall include a revised ceiling the contractor

believes is sufficient to permit completion of remaining contract performance, along with

appropriate explanation and documentation as required by the contracting officer.

(2) If an increase in the index would raise a contract unit price for an item above the current

ceiling, the contracting officer may issue a contract modification to raise the ceiling. If the

contracting officer does not raise the contract ceiling, the contracting officer will promptly notify

the contractor in writing.

(e) Invoices. The basis for prices payable under this contract is the latest adjusted unit price

incorporated into the contract as of the date of order.

(f) Retroactive adjustment. This paragraph applies only if the contracting officer selected “first

published index” in paragraph (b)(3). If the Government has already paid for orders delivered

during an adjustment period, the contractor may request a retroactive adjustment. The

contracting officer will, base the retroactive adjustment on the difference between a higher final

revised index applicable to an adjustment period and the index values used in calculating the unit

price for that adjustment period, subject to the adjustment ceiling in paragraph (d) and nder] the

following conditions:

(1) The request for equitable adjustment clearly establishes that the unit price adjustment for the

adjustment period would have been higher if the final revised index had been used;, and

identifies all invoices and payments to which it applies cites the specific index differences

relating to the requested adjustment, and provides a calculation of the total net price adjustment

for items delivered during that adjustment period.

(2) The total dollar change for items delivered is $ ($500.00 unless otherwise stated) or

more for the applicable adjustment period(s).

(3) The contracting officer received the contractor’s written request within 45 days following

publication of the final revised index.

The contractor shall adjust its prices downward based on the difference between a lower final

revised index applicable to an adjustment period and the index values used in calculating the unit

price for that adjustment period, subject to the limitation in paragraph (f)(2).

(g) Revision of index. If any applicable index is discontinued or its method of derivation is

altered substantially, or if the contracting officer determines that the index consistently and

substantially fails to reflect market conditions, the parties shall mutually agree upon an

appropriate and comparable substitute. The contracting officer will modify the contract to reflect
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such substitute effective on the date the index was discontinued, altered, or began to consistently

and substantially fail to reflect market conditions.

(h) Final invoice. The contractor shall include a statement on the final invoice confirming it has

applied all decreases required by this procurement note to the amounts invoiced.

(i) Disputes. The “Disputes” clause of the contract applies to any dispute arising under this

procurement note.

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(e) Adjustments based on established market prices or indexes.

(1) Contracting officers shall determine the most appropriate international, national, regional, or

local area market. Contracting officers shall include in the solicitation or contract an EPA clause

or procurement note that identifies the index or established market price, the document

containing such index or price, and its effective date or period.

(2) If the contracting officer is unable to identify an established market price or index that

satisfactorily reflects economic fluctuations, the contracting officer may include fill-ins in the

EPA clause or procurement note in the solicitation for offerors to recommend the most

appropriate established market price or index. If the offeror does not propose an established

market price or index, the contracting officer will select the most appropriate established catalog

price and amend the solicitation to include the selected catalog price.

(3) Contracting officers shall consider the length of contract performance when entering the

appropriate percentage price increase ceiling in paragraph (c)(1) of procurement note C09. Any

percentage over 10 percent requires approval by the CCO or designee, or not lower than one

level above the contracting officer. Such approval may cover more than one contract and extend

over a stated definite time period not to exceed two years, at which time the contracting officer

shall review the adjustment ceiling again.

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C10 Prescription: 16.505(c) Contracting officers may use procurement note C10 to indicate

delivery order procedures in multiple award indefinite delivery contracts pursuant to FAR

16.504.

C10 Placement of Task or Delivery Orders Against Multiple Indefinite Delivery Contracts

(AUG 2017)

(1) In accordance with FAR 52.216-27, Single or Multiple Awards, the Government may elect

to award multiple contracts under this solicitation. The Government will evaluate proposals in

accordance with evaluation provisions in Section M of this solicitation. In the event of multiple

awards, the Government will use the same evaluation criteria to determine which proposals

represent the best value to the Government. The contracting officer has the discretion to

determine the exact number of awards, considering the cost to the Government to administer

multiple awards, the recurring nature of the requirement, the need to increase the active

production base, and the benefits that may be achieved through continued competition.

(2) Task or delivery order placement procedure.

(a) In the event of multiple awards, the contracting officer will consider each awardee for

placement of individual task or delivery orders unless an exception at FAR 16.505(b)(2) applies.

However, awardees subject to testing and approval requirements (e.g., first article testing) are not

eligible to receive orders until testing requirements are satisfactorily completed. Failure to

successfully complete required testing will constitute grounds for contract termination for default

by the Government.
12

(b) Unless stated otherwise in the contract or in the request for quotes for task or delivery

orders under this contract, the following evaluation process will be used in awarding task or

delivery orders. The criteria used for evaluating offers for task or delivery orders under this

contract are price, past performance, and delivery. Price is of importance than or to the

other factors combined. Past performance will include performance on orders previously placed

under the contract and may include performance under other contracts. In evaluating

performance under previous orders, the contracting officer will consider delivery, quality of

supplies or services furnished, and success in implementing any socioeconomic support

programs that may be applicable to the contract.

(3) Task and delivery order ombudsman. In accordance with FAR 16.505(b)(8), the competition

advocate will address complaints or questions regarding the placement of individual task or

delivery orders. Address correspondence to the appropriate supply chain listed below:

For DLA Aviation:

DLA Aviation

Competition Advocate, BPP

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5124

For DLA Troop Support’s construction and equipment, clothing and textile, subsistence, and

medical supply chains:

DLA Troop Support

Competition Advocate, BPA

700 Robbins Avenue

Philadelphia, Pennsylvania 19111-5096

For DLA Land and Maritime:

DLA Land and Maritime

Competition Advocate

Post Office (P.O.) Box 3990

Columbus, Ohio 43218-3990

*****

C12 Prescription: 16.590(b) Contracting officers shall use procurement note C12 in

solicitations and contract awards for LTCs that provide for shipment to more than one location

and include quantity range pricing; when transportation costs will be relatively small compared

to the cost of the item; and when the contract price will be f.o.b. origin.

C12 Pricing of Delivery Orders with Quantity Increments (AUG 2017)

(a) In pricing delivery orders requiring delivery of one national stock number (NSN) to 

multiple destinations, the Government will determine the price for each destination as follows, 

depending on the box checked:

(1) The quantity range price based on the total quantity of the NSN being procured under

each delivery order regardless of destination; or

(2) The total quantity being shipped to all destinations within each zone as defined elsewhere

in this contract.

(b) If this solicitation or contract contains a provision for placement of orders through an

electronic ordering system, the Government will determine unit prices for those orders as

follows, depending on the box checked:
13

(1) The total quantity of all requirements for each NSN issued via the electronic ordering

system in a single day, regardless of the number of individual orders; or

(2) The quantity of each individual order.

(c) The minimum quantity to be ordered, per destination, will be the minimum ordering range

quantity if specified in section B of the solicitation or contract for each item.

*****

C13 Prescription: 16.290(a)(1) Contracting officers may use procurement note C13 in

solicitations and contracts, when the contracting officer determines that the use of the clause at

FAR 52.216-2 is inappropriate (reference FAR Deviation #2008-02).)

C13 Economic Price Adjustment – Standard Supplies (AUG 2017)

(a) The contractor warrants that the unit price stated in the schedule for [offeror

insert schedule line item number] is not in excess of the contractor’s applicable established price

in effect on the contract date for like quantities of the same item. The term “unit price” excludes

any part of the price directly resulting from requirements for preservation, packaging, or packing

beyond standard commercial practice. The term “established price” means a price that --

(1) Is an established catalog or market price for a commercial item sold in substantial

quantities to the general public; and

(2) Is the net price after applying any standard trade discounts offered by the contractor.

(b) The contractor shall promptly notify the contracting officer of the amount and effective date

of each decrease in any applicable established price. Each corresponding contract unit price shall

be decreased by the same percentage that the established price is decreased. The decrease shall

apply to those items ordered on and after the effective date of the decrease in the contractor’s

established price, and this contract shall be modified accordingly.

(c) If the contractor’s applicable established price is increased after the contract date, the

corresponding contract unit price shall be increased, upon the contractor’s written request to the

contracting officer, by the same percentage that the established price is increased, and the

contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this procurement note shall

not exceed 10 percent of the contract unit price [at the outset of each performance/ordering

period].

(2) The increased contract unit price shall be effective --

(i) On the effective date of the increase in the applicable established price if the

contracting officer receives the contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the contracting officer receives the

request.

(3) The increased contract unit price shall not apply to quantities [ordered] under the contract

before the effective date of the increased contract unit price.

(4) No modification increasing a contract unit price shall be executed under this paragraph

(c) until the contracting officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the contractor’s written request, the contracting officer

may cancel, without liability to either party, any undelivered portion of the contract items

affected by the requested increase.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) of this

procurement note, and thereafter if there is no cancellation, the contractor shall continue

deliveries according to the contract delivery schedule, and the Government shall pay for such
14

deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this

clause.

*****

C14 Prescription: 46.407(b)(S-92) Contracting officers shall include procurement note C14 in

solicitations and awards.

C14 Correction of Nonconforming Packaging or Marking (MAY 2020)

(1) The Government may correct nonconforming packaging or marking for receipts of DLAowned materiel if the estimated costs of correction are $1,000 or less. The contracting officer

will advise the contractor of the discrepancy and that the Government has corrected the

packaging or marking. The contracting officer will make a determination concerning appropriate

reimbursement by the contractor for the Government’s costs to correct the deficiencies. Upon

determining that reimbursement is required, the contracting officer will send a notice to the

contractor. Upon receipt of notice from the contracting officer, the contractor shall reimburse the

Government for the costs incurred by the Government to correct the deficiencies.

(2) If the estimated costs of correction for receipts of DLA-owned materiel are more than $1,000,

the contracting officer will advise the contractor of the discrepancy and have the materiel

returned to the contractor for correction/resubmittal; or, if there are urgent requirements, have the

Government remediate the discrepancy at the contractor’s expense. If the Government

remediates the discrepancy, the contracting officer will make a determination concerning

appropriate reimbursement by the contractor for the Government’s costs to correct the

deficiencies. Upon determining that reimbursement is required, the contracting officer will send

a notice to the contractor. Upon receipt of notice from the contracting officer, the contractor shall

reimburse the Government for the costs incurred by the Government to correct the deficiencies.

*****

C15 Prescription: 47.305-3-90(d) The contracting officer shall include procurement note C15 in

solicitations and contracts issued by DLA Aviation, DLA Land and Maritime, and DLA Troop

Support with f.o.b. origin and inspection/acceptance at destination, except (i) contracts with

Classified, Controlled, or Sensitive Items; (ii) hazardous material (HAZMAT) contracts; (iii)

Foreign Military Sales (FMS) contracts; or (iv) contracts being shipped to APO/FPO addresses.

C15 First Destination Transportation (FDT) Program, Government-Arranged

Transportation for Automated Awards (AUG 2017)

(1) Definitions.

“Government-arranged transportation” means the Government is responsible for transportation

costs, providing the carrier, and scheduling the shipment pickup contingent upon proper

contractor notification in VSM (see procurement note C20).

(2) The contractor shall:

(a) Use the VSM to notify the Government that the materiel is ready to ship. The Government

can take up to two (2) full business days to schedule the shipment. Pick-up should occur within

five (5) business days of the contractor’s notification. The contractor shall plan for sufficient

time for scheduling the shipment and standard ground transportation for its material to arrive at

the destination by the Contract Delivery Date (CDD).

(b) Addressthe following special accommodations:

(i) If an order specifies carrier equipment when requested by the Government; or

(ii) If an order does not specify carrier equipment, the order appropriate carrier equipment

should not be in excess of capacity to accommodate shipment;
15

(c) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block,

and/or brace carload or truckload shipment (when loaded by the contractor) on or in the carrier’s

conveyance as required by carrier rules and regulations

(3) The contractor is responsible for any loss and/or damage to the goods occurring before

delivery to the carrier as a result of improper loading, stowing, trimming, blocking, and/or

bracing of the shipment if loaded by the contractor on or in the carrier’s conveyance.

*****

C16 Prescription: 47.305-3-90(e) The contracting officer shall include procurement note C16 in

solicitations and contracts issued by DLA Aviation, DLA Land and Maritime, and DLA Troop

Support with f.o.b. origin and inspection/acceptance at destination for manual solicitations,

unless one of the exclusions in 47.305-3-90 (a)-(c) applies.

C16 First Destination Transportation (FDT) Program, Government-Arranged

Transportation for Manual Awards (AUG 2017)

(1) Definitions.

“Government-arranged transportation” means the Government is responsible for transportation

costs, providing the carrier, and scheduling the shipment pickup contingent upon proper

contractor notification in VSM (see procurement note C20).

(2) The contractor determinesitstransportation processes, controls, or costs. The contractor may

submit an offer based on f.o.b. destination if it offers a better value to the Government.

(3) The contractor shall:

(a) Use the VSM to notify the Government that the materiel is ready to ship. The Government

can take up to two (2) full business days to schedule the shipment. Pick-up should occur within

five (5) business days of the contractor’s notification. The contractor shall plan for sufficient

time for scheduling the shipment and standard ground transportation for its material to arrive at

the destination by the Contract Delivery Date (CDD).

(b) Addressthe following special accommodations:

(i) If an order specifies carrier equipment when requested by the Government; or

(ii) If an order does not specify carrier equipment, the order appropriate carrier equipment

should not be in excess of capacity to accommodate shipment;

(c) Deliver the shipment in good order and condition to the carrier, and load, stow, trim, block,

and/or brace carload or truckload shipment (when loaded by the contractor) on or in the carrier’s

conveyance as required by carrier rules and regulations

(4) The contractor is responsible for any loss and/or damage to the goods occurring before

delivery to the carrier as a result of improper loading, stowing, trimming, blocking, and/or

bracing of the shipment if loaded by the contractor on or in the carrier’s conveyance.

*****

C17 Prescription: 47.305-3-91(a) Contracting officers at DLA Aviation, DLA Land and

Maritime, and DLA Troop Support, shall include procurement note C17 in solicitations and

contracts if the material master indicates f.o.b. origin and inspection/acceptance at destination;

and the shipment originates from outside the contiguous United States with a contiguous United

States location as the pick-up point in VSM.

*****

C17 First Destination Transportation (FDT) Program – Shipments Originating from

Outside the Contiguous United States (JUN 2020)
16

(1) The FDT Program applies to this acquisition. Delivery terms are f.o.b. origin. The

Government will conduct inspection and acceptance at destination.

(2) If an offeror’s shipments will originate from outside the contiguous United States, the offeror

shall include in its f.o.b. origin price transportation to a contiguous United States location that the

offeror selects based on cost-effectiveness or other variables at the offeror’s discretion. The

location the offeror selects becomes the point of origin for purposes of the f.o.b. origin terms and

conditions of the solicitation or award. The offeror shall identify this contiguous United States

location as the pick-up point in the Vendor Shipment Module

(https://www.dau.edu/guidebooks/Shared%20Documents%20HTML/Guidebook%20for%20Con

tract%20Property%20Administration.aspx).

*****

C18 Prescription: 47.305-10-90(a) The contracting officer shall include procurement note C18

in solicitations and contracts including shipments to overseas customers including shipments

direct to APO/FPO addresses, shipments to Alaska, Hawaii, and Puerto Rico, and shipments

routed through the Container Consolidation Points (CCPs) at San Joaquin, California (W62N2A)

and New Cumberland, Pennsylvania (W25N14). The contracting officer shall use FAR 52.247-

52 when using procurement note C18. The contracting officer shall not include procurement note

C18 in solicitations and contracts under the First Destination Transportation Program (see

47.305-3-90).

C18 Shipping Instructions for Export and U.S. Territories (AUG 2017)

(1) Mail instructions (Army Post Office (APO) or Fleet Post Office (FPO) addresses). Route

shipments within mail limitations to the address cited with each contract line-item (CLIN) in the

following manner, based on the TP (Transportation Priority) reflected in the "mark for" data with

each CLIN:

(a) U.S. mail is the only mode authorized for shipments to APO or FPO addresses.

(b) Commercial small parcel carriers (e.g., UPS, RPS or Federal Express) and Commercial

Motor Carriers are never an acceptable mode to any APO/FPO address. A small parcel carrier

may not be used for any destination in Alaska, Hawaii, or Puerto Rico, unless the carrier

guarantees delivery to that specific consignee.

(c) Address parcel post shipments to an APO/FPO address to the "Commander" or

"Commanding Officer" if there is no title preceding the address. Annotate shipments under the

return address as follows: "Contents for official use - exempt from customs requirements."

(d) Contact the cognizant office prior to shipment for TP1, TP2, (IPD 01-08), 999, NMCS,

regardless of distance from origin to the APO/FPO address. Package shipments for transportation

by Military Air (MILAIR).

(e) Use surface parcel post (fourth class) for TP3 (IPD 09-15).

(f) The cost of parcel post insurance will not be paid by the Government.

(2) Shipments to container consolidation points (CCPs):

(a) Contact the Government Transportation Office for the Contract Administration Office:

either DCMA for DCMA administered awards or DLA Distribution for awards administered by

the issuing office. See Block 7 of Department of Defense (DD) form 1155 (page 1 of an order) to

obtain shipping instructions for release to the carrier.

(3) Shipments to container consolidation points (CCPs):
17

(a) Prepare shipments directed to a CCP shown with each individual CLIN on Schedule

Continuation Sheet(s) in accordance with instructions provided within this contract for

Preparation for Delivery.

(b) Contact the Transportation Officer for shipping instructions for the following CCP

shipments:

(i) Cargo requiring refrigeration/temperature control.

(ii) Classified or sensitive items requiring signature control.

(iii) When dimensions of an item or package exceed 456 inches (38 feet) long by 89 inches

wide by 88 inches high, or weight exceeds 10,000 pounds. Cargo cannot exceed any one of the

dimensions or the weight.

(iv) When volume or weight constitutes a full SEAVAN load for each activity code.

(v) Hazardous material such as material which is flammable, corrosive, combustible,

explosive, toxic, radioactive, unduly magnetic, or which contains oxidizing agents.

(vi) Type 1 shelf life items,

(vii) TP1 and 2 (IPD 01-08) with RDD of 999, 777, or 555.

(4) The contractor shall furnish the above data no later than five (5) days prior to the scheduled

shipment date for shipments weighing less than 10,000 pounds which will not be tendered as a

carload or truckload

(5) The contractor may not ship prior to furnishing required data, regardless of weight.

(6) The contractor must clearly identify in invoices when shipment is made by air.

(7) The carrier must research the Transportation Facilities Guide (TFG) on the consignee to get

information on who to contact to make delivery appointments. The carrier should schedule

appointments as soon as they are given the load via the Carrier Appointment System

(CAS)/prelodge desk prior to delivery of freight shipments (other than small parcels). Bills of

Lading must be annotated with pertinent TFG data and carrier appointment times.

(8) The contractor must include the mailing address of the ultimate Consignee and “Mark For”

information required as part of the address for parcel post or freight shipments, as applicable,

included with the data cited with each individual CLIN. The contractor will comply with the

paragraph (7) and ship in accordance with instructions furnished by the Transportation office.

The Transportation Officer will furnish the addresses of Aerial terminals, as required. (Parcel

post shipments will not be made to water or air terminals).

*****

C19 Prescription: 47.305-10-90(b) Contracting officers shall include procurement note C19 in

solicitations and long-term contracts supporting customers outside the contiguous United States

if supplies will be shipped via surface freight; CCP appears in the shipping address; or the

requisition or TCN begins with “A,” “C,” or “W” for Army, or "E" or "F" for Air Force, and the

customer is outside the contiguous United States. Contracting officers shall include FAR 52.247-

52 if procurement note C19 applies. Contracting officers shall not include procurement note C19

in solicitations and contracts under the FDT Program (see 47.305-3-90).

*****

C19 Trans-Shipment of Material through DLA Containerization and Consolidation Points

(CCP) (JUN 2020)

(1) Shipping information overview:

(a) To schedule shipment and obtain export clearance and/or air clearance for awards

administered by DLA, the contractor shall contact DLA Distribution at:
18

DLA Distribution

Attention: Transportation Division

Email: delivery@dla.mil

Phone: 1-800-456-5507

(b) To schedule shipment and obtain export clearance and/or air clearance for awards

administered by DCMA, the contractor shall contact DCMA at:

DCMA

Attention: Transportation Division

Email: vsm.shipments@dcma.mil

Phone: 1-314-331-5573

(c) The contractor may obtain shipping addresses/labels and clearances via VSM.

(d) The contractor shall—

(i) Package shipments in accordance with MIL STD 2073;

(ii) Mark shipments in accordance with MIL STD 129;

(iii) When authorized, use commercial packaging/packing provisions in accordance with (ASTM

D3951); and

(iv) Package shipments of petroleum products, liquid substances, and materials, or any other

product defined as hazardous in accordance with United Nations Economic Commission for

Europe (UNECE) European Agreement concerning the International Carriage of Dangerous

Goods by Road (ADR)

(http://www.unece.org/trans/danger/publi/adr/adr2007/07ContentsE.html).

(2) Shipping documentation.

(a) The contractor shall insert the following information in the description of articles space on all

shipping documents (bills of lading or other delivery documents:

(i) Transportation control number (TCN);

(ii) Required delivery date (RDD), project (if any), transportation priority (TP); and

(iii) Ultimate consignee DODAAC and address (see "added marking for freight shipping").

(b) The contractor shall place one copy of the contract in a waterproof envelope and attach it to

the shipping container; or to the #1 shipment container marked # 1 of the total number of

containers, if a multi-piece shipment.

(3) Eligible shipments: The CCPs provide a means to consolidate shipments from multiple

shippers who do not regularly generate full 463L pallet or ISO container shipments to a single

activity outside the contiguous United States. The CCPs consolidate all depot, contractor, and

other DoD authorized shipments originating within the contiguous United States and destined for

activities outside the contiguous United States identified by the sponsoring Services/Agencies.

Only shipments identified for CCP movement in the individual activities’ address record will

route through the DLA CCPs at either DLA Distribution San Joaquin, CA ((DDJC), or DLA

Distribution New Cumberland, PA (DDSP).

(a) DLA Distribution San Joaquin, CA (DDJC).

(i) DDJC accepts shipments included below. The carrier shall make a delivery appointment

through the Carrier Appointment System (CAS) at least 72 hours in advance.

(A) Routine surface shipments, unless the material meets one of the exclusions listed in

paragraph (4) of this procurement note, for Army, Air Force, Marine Corps, and DLA activities

located in Hawaii, Japan, Okinawa, Korea, Alaska, and throughout the Pacific.
19

(B) Air Eligible shipments for Army activities located in Hawaii, Japan, Okinawa, Korea,

Alaska, and throughout the Pacific; unless the material meets one of the exclusions listed in

paragraph (4) of this procurement note.

(ii) Contact information for DLA DDJC (Tracy site):

General Phone: (209) 839-5028

General FAX: (209 982-3790

Receiving/delivery appointments: (209) 839-5543

Registration/system information: 1-800-462-2176, option 3

(b) Defense Distribution Depot Susquehanna, Pennsylvania (DDSP).

(i) DDSP accepts shipments included below. The carrier shall call 24 hours in advance to

schedule an appointment.

(A) Routine surface shipments for Army, Air Force, and DLA activities located in northern and

southern Europe, Africa, South America, and Central America; unless the material meets one of

the exclusions listed in paragraph (4) of this procurement note.

(B) Air eligible shipments for Army and DLA activities throughout Northern and Southern

Europe, Africa, South America, and Central America and Marine Corps shipments in the

CENTCOM AOR, unless the material meets one of the exclusions listed in paragraph (4) of this

procurement note.

(ii) Contact information for DDSP (New Cumberland site):

General Phone: (717) 770-6393

General FAX: (717) 770-8660

Receiving/delivery appointments: 1-800-307-8496

(c) The contractor shall route all high priority/air eligible material not listed above to the

appropriate Air Mobility Command aerial terminal or other contiguous United States service

designated activity as directed by the Transportation Office (see paragraph (1)(a) of this

procurement note). Contractors shall contact the appropriate Transportation office to ensure these

items are cleared through the Air Clearance Authority prior to shipping to the aerial port.

(4) Exclusions: Materiel not eligible for shipment to a DLA CCP because of exclusions listed

below; or if the contractor is shipping directly to an appropriate aerial terminal, water port, or a

contiguous United States designated activity as directed by the Transportation Office (see

paragraph (1)(a) of this procurement note).

(a) Excluded material:

(i) Any material listed in Defense Transportation Regulation (DTR) DOD 4500.9-R, Chapter 203

(https://www.ustranscom.mil/dtr/part-ii/dtr_part_ii_203.pdf), Tables 203-10, Mandatory CCP

Exclusions; Table 203-11, Additional CCP Exclusions for DDSP and DDJC); and Table 203-12,

Additional Mandatory CCP Exclusions for DDSP). Note: All shipments destined for CENTCOM

AOR require application of radio frequency identification tags (RFID) for in-transit visibility of

the material.

(ii) Foreign military sales (FMS). FMS shipped via special consolidation locations for the

Security Assistance Program (SAP) as listed in the Military Assistance Program Address

Directory (MAPAD) in accordance with the Delivery Term Code (DTC) requirements. The

contractor shall contact the DLA Distribution or DCMA transportation office (see paragraph

(1)(a) of this procurement note) for proper shipping instructions.

*****

C20 Prescription: 47.305-90(a)(1) Contracting officers at DLA Aviation, DLA Land and

Maritime, and DLA Troop Support shall include procurement note C20 in all solicitations and
20

contracts, except for metals or wood products or when DCMA administers the contract and any

of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service.

*****

C20 Vendor Shipment Module (VSM) (JUN 2020)

(1) The DLA Vendor Shipment Module (VSM) is a web-based system available to DLA

contractors for obtaining current shipping addresses, two-dimensional bar coded shipping labels

in accordance with MIL-STD-129P, bills of lading, packing lists, and other shipping

documentation. Contractors using VSM do not need to contact the transportation office prior to

shipping items. Contractors can use VSM to print labels for f.o.b. destination contracts and to

print labels and arrange for shipping for f.o.b. origin contracts.

(2) To obtain information for contracts administered by DLA or to register as a VSM user, the

contractor shall contact the DLA VSM Helpdesk at (800) 456-5507 or via email to

delivery@dla.mil.

(a) Before contacting the Government to advise that material is ready to ship, the contractor shall

complete its VSM profile, to include regular business hours and observed holidays. The

Government may request reimbursement for occurrences when the Government sends carrier

equipment but is unable to pick-up a shipment because the material was unavailable or the

contractor facility was closed.

(3) To obtain information for contracts administered by DCMA, the contractor shall contact the

DCMA VSM Helpdesk at (314) 331-5573 or vsm.shipments@dcma.mil.

*****

C21 Prescription: 47.305-90(b)(1) 47.305-90(b)(1) Contracting officers at DLA Aviation, DLA

Land and Maritime, and DLA Troop Support shall include procurement note C21 in solicitations

and contracts if DCMA administers the contract and any of the following apply:

(i) Contracts where ultimate destination is outside the contiguous United States;

(ii) Hazardous material (HAZMAT) contracts;

(iii) Foreign Military Sales (FMS) contracts; or

(iv) Contracts requiring Transportation Protective Service.

*****

C21 Shipping Instruction Request (SIR) (JUN 2020)

(1) The DCMA Shipping Instruction Request (SIR) is a web-based system that contractors and

transportation specialists use to provide transportation management for contracts administered by

DCMA.

(2) The contractor shall use SIR for the following contracts:

(a) If the ultimate destination is outside the contiguous United States.

(b) Hazardous material (HAZMAT.

(c) Foreign Military Sales (FMS) .

(d) If Transportation Protective Service requirements apply.

(3) Contractors shall submit information to DCMA via the DCMA Shipping Instruction Request

(SIR) e-Tool (https://www.dcma.mil/WBT/sir/).

*****
21

C22 Prescription: 11.9202(d) Contracting officers shall include procurement note C22 in all

solicitations and awards when procuring FAA certified parts for DLR items.

C22 Federal Aviation Administration (FAA) Certified Parts – Depot Level

Repairable (DLR) Items (DEC 2018)

Offerors not identified by the requiring activity as an acceptable source are ineligible for award.

To be considered for future awards, ineligible offerors must submit to the contracting officer a

Source Approval Request, which must be approved by the requiring activity.

*****

E01 Prescription: 9.306(S-95)(a)(2) The contracting officer shall include procurement note E01

in solicitations and awards if the requirement indicates that the contractor shall hold the units.

E01 Supplemental First Article Exhibit Disposition – Contractor Maintained (MAY 2020)

The Government will return approved first article units to the contractor. The contractor shall

hold the approved first article units at the production facility until it has produced and the

Government has accepted all production quantities. In the case of indefinite delivery contracts,

the contractor shall hold the first article units until the Government has approved the final

production run and accepted the first delivery order. The units shall serve as a production guide

or manufacturing standard if the Government receives reports of defects on delivered material or

problems encountered during production. When disposing of the first article units, the contractor

shall follow DFARS 252.245-7004(d).

*****

E02 Prescription: 9.306(S-95)(a)(3) Include procurement note E02 in solicitations and awards if

the requirement indicates that the Government will hold the units.

E02 Supplemental First Article Exhibit Disposition – Government Maintained (MAY 2020)

The Government will hold the first article units, either destroyed in testing or maintained as a

manufacturing standard. The contractor shall produce/deliver the full quantity indicated on the

contract order. The first article units will not be part of the production quantity.

*****

E03 Prescription: 46.291(b) The contracting officer shall include procurement note E03 in

solicitations and awards if contractor PLT applies.

E03 Production Lot Testing – Contractor (MAY 2020)

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products.

The contractor shall complete PLT on the production lot(s) after first article approval, if the

contract requires first article testing. The contractor shall price the PLT CLIN to cover the cost of

the final test report and any approved samples that are consumed, destroyed, or otherwise

rendered unusable during testing. The unit of issue for the PLT CLIN, EACH, is equal to one

Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has

authority to communicate and discuss clarifications directly with contractors. If the Government

and/or the contractor identify changes to contract requirements, the contractor shall contact the

post award contracting officer or contract administrator (see the “Issued By” blocks on the

contract award or order) for written approval. The contractor shall not act on any revisions or

other changes until the contracting officer issues a written modification approving the proposed

revision(s)/change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government

in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all

records evidencing those details if requested by the Government. At least fourteen (14) calendar
22

days (or as otherwise specified in the contract) prior to conducting the production lot test, the

contractor shall provide written notice of the time and location of the test to the contracting

officer and the cognizant DCMA functional specialist when full administration or quality support

administration is delegated to DCMA, so the Government may witness sample selection and the

test.

(4) Unless otherwise stated, the contractor shall select [contracting officer shall insert number of

samples identified in material master] samples at random from the production lot(s) produced. If

the quantity stated in the previous sentence equals “ZZ,” the contractor shall use the appropriate

sample size identified in the technical data package or applicable sample plan provided by the

Government. If the contractor cannot determine the sample quantity, the contractor shall obtain

written confirmation of the sample size from the contracting officer.

(5) The contractor shall perform all tests on the PLT samples needed to verify/validate the items

meet the contract technical/quality requirements.

(6) If a PLT sample fails, the entire production lot from which the contractor took the sample

fails. The contractor shall notify the contracting officer and propose corrective action, if

appropriate.

(7) The contractor shall prepare and disseminate the PLT report and applicable traceability

documentation as follows:

(a) Prepare the test report in accordance with data item description DI-NDTI-80809B, and

mark the test report, “Production Lot Test Report, Contract Number [contractor insert] and

Lot/Item Number [contractor insert].”

(b) Present the PLT report to the contracting officer for review.

(c) Include the following documentation with all shipments of PLT Reports:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250);

(ii) Copy of the contract/order;

(iii) Copy of all applicable test reports, showing actual results and tolerances specified in

the technical data package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample, with proper marking to

restrict public disclosure (if desired) and from Government use other than for evaluation to the

extent consistent with the Government’s data rights under the contract; and

(vii) Documents required under a contract deliverables requirements list, if applicable.

(d) Submit all required documentation to the Government activity specified in the contract in

time to allow for at least [contracting officer shall insert number of days as shown in material

master] calendar days for review of the PLT report, and for the contracting officer to provide

written notification of approval/disapproval to the contractor.

(e) For PLT, the Government will conduct inspection at source and acceptance at destination.

The FOB point is destination.

(f) Delivery.

(i) Ship test report to [contracting officer insert address of the Government activity to

receive the report.

(ii) Delivery Schedule Information:

(A) _____ Total Delivery Days for FAT (If Applicable)

(B) _____ Days: Completion of Production Units(to include PLT

samples), PLT,and Submission of PLT Report
23

(C) _____ Days: Government PLT Report Evaluation and Notification to Contractor

(D) _____ Days: Delivery of final production quantity to Government

(E) _____ Total Delivery Days (Sum of paragraph (2)(i) through (iv)) above

*****

E04 Prescription: 46.291(b) The contracting officer shall include procurement note E04 in

solicitations and awards if Government PLT applies.

E04 Production Lot Testing – Government (MAY 2020)

(1) The purpose of production lot testing (PLT) is to validate quality conformance of products.

The Government conducts PLT on the production lot(s) after first article approval, when a first

article is required. The contractor shall price the PLT CLIN to cover the cost of any approved

samples that are consumed, destroyed, or otherwise rendered unusable during testing. The unit of

issue for the PLT CLIN, EACH, is equal to one Production Lot Test (1EA=1PLT).

(2) For purposes of facilitating PLT, the engineering support activity and/or testing facility has

authority to communicate and conduct clarifications directly with contractors. If this results in

necessary changes to contract requirements, the contractor shall contact the post award

contracting officer or contract administrator (see the “Issued By” blocks on the contract award or

order) for written approval. The contractor shall not act on any revisions or other changes until

the contracting officer issues a written modification approving the proposed

revision(s)/change(s).

(3) The contractor shall provide and maintain an inspection system acceptable to the Government

in accordance with FAR Clause 52.246-2 or 52.246-3, and maintain and make available all

records evidencing those details if requested by the Government. At least fourteen (14) calendar

days (or as otherwise specified in the contract) prior to the date when the contractor will present

the production lot for selection of PLT samples, the contractor shall provide written notice to the

contracting officer (and the cognizant DCMA functional specialist when full administration or

quality support administration is delegated to DCMA).

(4) Unless otherwise stated, the contractor shall select [contracting officer shall insert the

number of samples identified in the material master] samples, at random from the production

lot(s) produced. If the quantity stated in the previous sentence equals “ZZ,” the contractor shall

use the appropriate sample size identified in the technical data package or applicable sample plan

provided by the Government. If the contractor cannot determine the sample quantity, the

contractor shall obtain written confirmation of the sample size from the contracting officer.

(5) If a PLT sample fails, the entire production lot from which the contractor took the sample

fails. The contractor shall propose corrective action, if appropriate.

(6) The Government will return PLT samples to the contractor, with a copy of the test report, at

contractor expense.

(7) The contractor shall prepare and disseminate the samples as follows:

(a) Ship the selected PLT samples by traceable means. [Mark the shipment “Production Lot

Samples – Do Not Post To Stock,” Contract Number [contractor insert] and Lot/Item Number

[contractor insert]”. Place a copy of the system of record receiving report (i.e., WAWF or DD

Form 250) on the exterior of the shipping container in accordance with DFARS Appendix F.

Mark the exterior of the shipping container in accordance with MIL-STD-129 (latest revision),

paragraph 5.11.

(b) Include the following interior documentation:

(i) DD Form 1222 and system of record receiving report (i.e., WAWF or DD Form 250);

(ii) Copy of contract/order;
24

(iii) Copy of test reports, showing actual results and tolerances specified in the technical

data package;

(iv) Material and process certifications;

(v) Process operations and inspection method sheets;

(vi) Copies of drawings used to manufacture the PLT sample (proper marking to assert

proprietary or other rights to restrict public disclosure is the contractor’s responsibility);

(vii) Documents required under contract deliverables requirements list; and

(viii) A prepaid shipping label or document with the information required to return the

PLT samples to the contractor at no cost to the Government.

(8) At the time of shipment, the contractor shall sign and provide copies of the DD Form 1222,

system of record receiving report (i.e., WAWF or DD Form 250), transportation tracking

information, and information for return of the PLT samples to the contracting officer. The

Government testing time will be [contracting officer insert number of days for test, as shown in

the[material master] calendar days for the test results to be provided to the contractor.

(9) For PLT, the Government will conduct inspection at source and acceptance at destination.

The FOB point is destination.

(10) Delivery.

(a) Ship samples to [contracting officer insert address of the Government activity to receive

the samples].

(b) Delivery Schedule Information:

(i) Total Delivery Days for FAT (If Applicable)

(ii) Days: Completion of Production Units (to include PLT samples), and Submission

of samples for Government Testing

(iii) Days: Government PLT Report Evaluation and Notification to Contractor

(iv) Days: Delivery of final production quantity to Government

(v) Total Delivery Days (Sum of paragraph (i) through (iv))

*****

E05 Prescription: 46.292(c) The contracting officer shall include procurement note E05 in all

solicitations and awards.

E05 Product Verification Testing (MAY 2020)

(1) Product verification testing (PVT) under this procurement note will only apply when the

contracting officer specifically invokes it in writing. The contracting officer may invoke

PVT at or after contract award. If the contracting officer invokes PVT at contract award, the

contract will explicitly state this testing requirement. If the contracting officer invokes PVT

after contract award, the contracting officer shall notify the contractor and the cognizant

DCMA ACO. The Government will perform PVT testing at a Government-designated

testing laboratory.

(2) The contractor shall not ship or deliver any material until it receives notification of the

acceptable PVT results, unless the contracting officer directs it to do so in writing The

Government will provide the PVT results to the contractor within 20 business days after

receipt at the Government testing facility, unless the Government specifies otherwise in

writing.

(3) The contractor shall provide and maintain an inspection system acceptable to the Government

in accordance with FAR Clause 52.246-2 or 52.246-3; and maintain and make available all

records evidencing those details if requested by the Government. When the Government finds

evidence of risk associated with the contractor’s sampling process, the Government may witness
25

and evaluate the contractors sampling process. The contractor shall randomly select samples

from the production lot(s), unless the contracting officer specifies otherwise in writing. The

contractor shall ship the selected PVT samples with a copy of the system of record receiving

report (i.e., WAWF, DD Form 250, or commercial shipping document) and the contractor’s

signed DD Form 1222. The contractor shall prepare the shipping container(s) by marking the

external packages in bold letters, “Product Verification Test Samples – Do Not Post to Stock,"

Contract Number [contractor insert] and Lot/Item Number [contractor insert]” adjacent to the

MIL-STD-129 (latest revision) identification markings. The contractor shall use a hard copy of

the system of record receiving report as a packing list, in accordance with DFARS Appendix F.

The contractor shall mark the exterior of the shipping container in accordance with MIL-STD129 (latest revision), paragraph 5.11. The contractor shall send samples by traceable means (e.g.,

certified or registered mail, United Parcel Service, Federal Express). The contractor shall include

the following in the interior package:

(a) Hard copies of the contract;

(b) Material certifications/process operation sheets; and

(c) Drawings used to manufacture the units and return shipping information.

(4) The Government will return samples that pass testing and are not destroyed during

evaluation to the contractor at the Government's expense for the contractor to include as part

of the total contract quantity to be delivered under the contract. The contractor and

Government may agree to dispose of samples not destroyed when the cost of the item does

not justify the shipping expense. If the Government does not return approved samples that

pass testing to the contractor, the Government will consider those samples as part of the

contract quantity for payment and delivery.

(5) If samples fail testing, the Government may reject the entire contract lot from which the

contractor took the samples. The Government may, at its discretion, retain samples that fail

testing without obligation to the contractor.

*****

E06 Prescription: 46.402 Contracting officers shall include procurement note E06 in

solicitations and contracts that require source inspection and acceptance.

E06 Inspection and Acceptance at Source (JUN 2018)

Inspection and acceptance are at source. The place of acceptance is the location where the

Government conducts the last inspection before shipment, unless the contractor indicated a

different physical location for acceptance below.

The contractor shall indicate the location where supplies will be inspected, if different from the

production location:

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)): 

The contractor shall indicate the location where packaging will be inspected, if different from the

production location:

( ) Same as for supplies OR

CAGE code:

Address:

Applicable to CLIN(s): 

The contractor shall indicate the location where supplies will be accepted, if different from the

inspection location:
26

Commercial and Government Entity (CAGE) code:

Address:

Applicable to contract line item numbers(s) (CLIN(s)):

*****

E07 Prescription: 46.402(S-91) Contracting officers shall include procurement note E07 in

solicitations that require destination inspection.

E07 Evaluation Factor for Origin Inspection (JAN 2018)

This solicitation contemplates an award based on destination inspection. If an offeror proposes

inspection and acceptance at origin, the Government will add an evaluation factor of $2,500 to

the offeror’s quoted/offered price for each origin inspection required. If phased deliveries are

required or offered, the Government will consider each phase of delivery to result in one

inspection for evaluation purposes.

*****

G01 Prescription: 47.305-4-90 The contracting officer shall include Procurement Note G01 in

solicitations and contracts that require f.o.b. destination and inspection/acceptance at destination.

G01 Additional Wide Area Workflow (WAWF) Information (AUG 2017)

Contractors shall include the Transportation Control Number (TCN) and carrier shipment

tracking information when submitting the DD250/iRAPT Receiving Report in Wide Area

Workflow (WAWF) in order to assist with material inspection and acceptance.

*****

E08 Prescription: 9.306(S-90) The contracting officer shall include procurement note E08 in

solicitations and awards when first article testing (FAT) applies.

E08 First Article Testing Requirements (MAY 2020)

(1) If there is not a separate contract line item number (CLIN) for FAT, the offeror shall include

all costs and risk associated with completion of the FAT requirement in the production CLIN

price.

(2) If there is a separate FAT CLIN, the offeror shall include all costs and risk associated with

completion of the FAT requirement in the FAT CLIN price. The unit of issue for the FAT CLIN,

EACH, is equal to one First Article Test (1EA=1FAT). To receive payment for any costs

associated with FAT, the offeror shall propose costs associated with FAT on a separate CLIN.

The offeror shall base the production CLIN price solely on all costs associated with completion

of the production units and shall exclude all FAT-related costs.

(3) The contracting officer will use the total award price in selecting the best value offer from

among all eligible offerors. However, for an offeror to be eligible for award, the contracting

officer must determine that the FAT CLIN price (unless FAT is waived) and the production

CLIN price are fair and reasonable; and, if set-aside under FAR Part 19, a fair market price. The

offeror shall not propose a FAT CLIN price that is materially unbalanced in relation to the

production CLIN price. In the event an offeror receives a waiver of the FAT requirement, the

contracting officer will deduct the FAT CLIN price for the waived source in determining the

total award price.

(4)(a) Notwithstanding the conditions for waiving first article, the contracting officer may order

an additional first article sample, or portion thereof, in writing if there is a—

(i) Major change to the technical data;

(ii) Lapse in production for a period in excess of 90 days; or

(iii) Change in the place of performance (manufacturing facility), manufacturing process,

material used, drawing, specification or source of supply.
27

(b) When conditions in paragraphs (4)(a)(i), (ii), or (iii) occur, the contractor shall notify the

contracting officer; who will determine whether to order an additional first article sample or

portion thereof and provide instructions concerning the submission, inspection, and notification

of results. The contractor shall bear the costs of the additional first article testing resulting from

any of the causes in paragraphs (4)(a)(i)-(iii) instituted by the contractor and not due to changes

directed by the Government.

5) Waivers. The offeror may submit a request for FAT waiver to the contracting officer, who

may waive the FAT requirement when all of the following criteria apply:

(a) The offeror requesting waiver has manufactured and delivered the item or a similar item

within the last five (5) years, or within the last three (3) years for critical safety items. The

offeror shall provide the following information and be prepared to provide documentary

evidence upon the contracting officer’s request:

(i) Contract number(s), date(s), and issuing Government agency or agencies.

(ii) Description of item previously furnished, identified by part number, type, model

number and/or other identifying information. If the item previously furnished is similar but not

identical to the item being acquired under the current buy, the offeror shall explain why

manufacture of the item previously furnished is sufficient to demonstrate its ability to

manufacture the item being acquired under the current buy without need for a first article test.

(iii) Engineering control document/change number of item previously furnished.

(b) There have been no changes to manufacturing processes, tooling, or place of

performance.

(c) There have been no changes to manufacturing data (e.g., drawing revisions that change

materials, dimensions, processes, inspection or testing requirements; or subcontractors used to

manufacture the items successfully in the past).

(d) The offeror shall supply an item of the same design and manufactured by the same

method at the same facilities as the item or similar item previously furnished and accepted under

subparagraph (5)(a).

(6) Contractor-Performed FAT.

(a) The contractor shall test the quantities as outlined in paragraph (a) of FAR clause 52.209-

3 as specified in the contract. The contractor shall submit reports in accordance with paragraph

(b) of FAR clause 52.209-3, as supplemented in this procurement note.

(b] For test report preparation and delivery of contractor FAT, the contractor shall—

(i) Use the data item description DI-NDTI-80809B report format.

(ii) Mark the test report with the following: “First article test report – Contract number:

[insert contract number] and lot/item number: [insert lot/item number].

(iii) Sign the FAT Report, accompanied by the system of record receiving report (i.e.,

WAWF or] DD Form 250) and contractor confirmation that the same process and facilities used

to manufacture the first article units will be used to manufacture the production units, to the

contracting officer at the applicable address shown below:

(A) For awards issued by DLA Aviation; or DLA Troop Support Clothing and

Textile (C&T), Construction and Equipment, Medical Materiel, or Subsistence, submit the report

to the procuring activity in Block 6 of the DD Form 1155, Block 7 of Standard Form (SF) 33,

Block 5 of SF 26, or Block 9 of SF 1449 award.

(B) For awards issued by DLA Land (SPE7L), submit the report to the following

address: DLA Land – FLSEB, ATTN: FAT Monitor, P. O. Box 3990, Columbus, OH 43218-

3990, or email to: Land.FAT.Monitor@dla.mil.
28

(C) For awards issued by DLA Maritime (SPE7M), submit the report to the

following address: DLA Maritime – FMSE, ATTN: FAT Monitor, P. O. Box 3990, Columbus,

OH 43218-3990, or email to: maritime.fat.monitor@dla.mil.

(D) For awards issued by DLA Troop Support Industrial Hardware, submit the

report to the following address: DLA Troop Support, Attention: First Article Testing Monitor,

Building 3, 700 Robbins Avenue, Philadelphia, Pennsylvania 19111. Preferred electronic

submissions: Hardware FAT Monitor at DLAHardwareFATMonitor@dla.mil.

(7) The contractor shall—

(a) Provide and maintain an inspection system acceptable to the Government in accordance

with FAR Clause 52.246-2 or 52.246-3;

(b) Maintain and make available all records evidencing those details at the Government’s

request.

(c) At least fourteen (14) calendar days (or as otherwise specified in the contract) prior to

shipment to the Government, provide written notice to the contracting officer and to the

cognizant DCMA Functional Specialist when full administration or Quality Support

administration is delegated to DCMA.

(8) Government-performed FAT. The contractor shall—

(a) For delivery of separately priced Government first article samples for Government

performed FAT ship the units and system of record receiving report (i.e., WAWF or DD Form

250) to the test facility specified in paragraph (a) of FAR clause 52.209-4.

(b) For delivery of Government first article samples that are not separately priced, ship the

units with a commercial shipping document to the test facility.

(c) Prepare the shipping container(s) by marking the external packages in bold letters, “First

Article Exhibits – Do Not Post to Stock," adjacent to the MIL-STD-129 (latest revision)

identification markings.

(d) Use a hard copy of the system of record receiving report (i.e., WAWF DD Form 250), or

commercial shipping document as a packing list, in accordance with DFARS Appendix F.

(e) Mark the exterior of the shipping container in accordance with MIL-STD-129 (latest

revision), paragraph 5.11.

(f) In the interior package, include hard copies of the contract, test reports, material

certifications/process operation sheets, drawings used to manufacture the units, and a pre-paid

return label or shipping account for payment.

(g) Send units by traceable means (e.g., certified or registered mail, United Parcel Service,

Federal Express).

(h) Send an email with subject titled “Notification of Test Exhibits [insert Government Lab

DODAAC]” to the corresponding address in (i) or (ii) below and to the contracting officer

specified in the contract. In the email, provide the shipment date, contract/purchase order

number, National Stock Number, means of transportation, tracking number, and summary of

container contents. Attach a copy of the system of record receiving report (i.e., WAWF or DD

Form 250) documenting the Government has performed the contract quality assurance within the

system or record.

(i) DLA Land & Maritime – DSCCProdVerif@dla.mil

(ii) DLA Aviation – DSCR.Test&EvaluationOffice@dla.mil

(9) At its discretion, the Government may return FAT units to the contractor at no cost to the

Government. The contractor shall submit the return address and pre-paid return label or

shipping account for payment.
29

(10) If the Government disapproves or conditionally approves Government-performed FAT

units, the Government will take action in accordance with FAR 52.209-4.

*****

E09 Prescription: 9.306(S-92) The contracting officer shall include procurement note E09 in

solicitations and awards when contractor FAT applies.

E09 Contractor First Article Test (FAT) Information (MAY 2020)

(1) For FAT requirements, the Government will conduct inspection at source and acceptance at

destination. The FOB point is destination. Due to known systems limitations, solicitations may

contain erroneous inspection, acceptance, and FOB points; and this procurement note takes

precedence over any conflicting terms.

(2) CONTRACTOR FAT DELIVERY SCHEDULE

(a) Days: To Deliver FAT Report to the Government

(b) Days: Government FAT Report Evaluation and Notification to Contractor

(c) Days: To Deliver Final Production Quantity After Approval of FAT Report

(d) Total Delivery Days (Sum of Paragraphs (2)(a) through (2)(c))

*****

E10 Prescription: 9.306(S-92) The contracting officer shall include procurement note E10 in

solicitations and awards when Government FAT applies.

E10 Government First Article Test (FAT) Information (MAY 2020)

(1) For FAT requirements, the Government will conduct inspection at source and acceptance at

destination. The FOB point is destination. Due to known systems limitations, solicitations may

contain erroneous inspection, acceptance, and FOB points; and this procurement note takes

precedence over any conflicting terms.

(2) GOVERNMENT FAT DELIVERY SCHEDULE

(a) Days: To Deliver FAT Units to the Government

(b) Days: Government FAT Evaluation and Notification to Contractor

(c) Days: To Deliver Final Quantity After Approval of FAT

(d) Total Delivery Days (Sum of Paragraphs (2)(a) through (2)(c))

*****

H01 Prescription: 9.202(a)(2)(i) Solicitations and awards shall include procurement note

H01when purchasing qualification items in Federal Supply Class (FSC) 5935.

H01 Qualified Products List (QPL) for Federal Supply Class (FSC) 5935 Connector

Assemblies and

Contacts (SEP 2016)

When an offeror includes connectors and electrical contacts manufactured by different qualified

sources, the offeror agrees to provide to the contracting officer or quality assurance

representative, prior to delivery, documentation signed by an authorized contractor representative

responsible for quality assurance, demonstrating that the connectors and electrical contacts in

question were manufactured by/obtained from a current QPL source(s). The signed

documentation must as a minimum include:

(1) Name of the quality assurance representative;

(2) Name of connector manufacturer(s);

(3) Manufacturer(s) part numbers (P/N);

(4) Name of contact manufacturer(s); and

(5) The Commercial and Government Entity (CAGE) code of the manufacturer.

*****
30

H02 Prescription: 9.202(a)(2)(v) Solicitation and awards shall include procurement note H02

when purchasing component qualification items.

H02 Component Qualified Products List (QPL)/Qualified Manufacturers List (QML) (SEP

2016) This item contains one or more components defined by a specification(s) with an

associated Qualified Products List (QPL) or Qualified Manufacturers List (QML). By

submission of an offer, the offeror will supply such component item(s) only from sources

currently qualified on the applicable QPLs/QMLs.

*****

H03 Prescription: 9.306(a) Solicitations and awards shall include procurement note H03 when

FAT is applied.

H03 Supplemental First Article Testing Requirements (OCT 2016)

(1) If there is not a separate contract line item number (CLIN) for FAT, production CLIN

pricing shall include all costs and risk associated with completion of the FAT requirement.

(2) If there is a separate FAT CLIN, the FAT CLIN pricing shall include all costs and risk

associated with completion of the FAT requirement; if no FAT CLIN pricing is proposed, no

payment will be made for any costs associated with FAT. Unit pricing shall be based solely on

all costs associated with completion of the production units and shall exclude all FAT-related

costs.

(3) The total award price will be used in selecting the best value offer from among all eligible

offerors. However, to be eligible for award, the FAT CLIN (unless waived) and unit price

CLIN(s) must each be determined to be a fair and reasonable price and, if set-aside under FAR

part 19, a fair market price. Additionally, the FAT CLIN (and if separately priced, any CLIN(s)

for first articles) shall not be materially unbalanced in relation to unit price CLIN(s) for

production quantities. In the event that an offeror receives a waiver of the FAT requirement, the

FAT CLIN price for the waived source shall be deducted in determining the total award price.

(4) Waivers. The contractor may submit a request for FAT waiver to the contracting officer.

The Government reserves the right to waive the FAT requirement when all the following criteria

are met:

(a) Source has manufactured and delivered the product or similar product within the last five

(5) years, or within the last three (3) years for critical safety items. The contractor shall provide

the following supportable information:

(i) Contract Number(s), Date(s), and Issuing Government Agency or Agencies.

(ii) Item previously furnished, identified by part number, type, model number, etc.

(iii) Engineering control document/change number of item previously furnished.

(iv) There have been no changes to manufacturing processes, tooling, or locations.

(b) There have been no changes to manufacturing data (e.g., drawing revisions that change

materials, dimensions, processes, inspection or testing requirements; or subcontractors used to

manufacture the items successfully in the past).

(c) Item supplied will be of same design and manufactured by same method at same facilities

as product or similar product previously furnished and accepted under subparagraph (4)(a).

(5) For test report preparation and delivery of contractor FAT, utilize data item description DINDTI80809B report format. Mark the test report with the following: “First article test report –

Contract number: [insert contract number] and lot/item number: [insert lot/item number].

Present the test report to the QAR for review. Forward the QAR signed FAT Report,

accompanied by the DD Form 250 and a contractor certification that the same process and
31

facilities used to manufacture the first article units will be used to manufacture the production

units, to the contracting officer at the applicable address shown below:

(a) For awards issued by DLA Aviation; or DLA Troop Support Clothing and Textile (C&T),

Construction and Equipment, Medical Materiel, or Subsistence, submit the report to the

procuring activity in Block 6 of the DD Form 1155, Block 7 of Standard Form (SF) 33, or Block

9 of SF 1449 award.

(b) For awards issued by DLA Land (SPE7L), submit the report to the following address:

DLA Land – FLSEB, ATTN: FAT Monitor, P O Box 3990, Columbus, OH 43218-3990, or

email to:

Land.FAT.Monitor@dla.mil.

(c) For awards issued by DLA Maritime (SPE7M), submit the report to the following

address: DLA Maritime – FMSE, ATTN: FAT Monitor, P O Box 3990, Columbus, OH 43218-

3990, or email to: maritime.fat.monitor@dla.mil.

(d) For awards issued by DLA Troop Support Industrial Hardware, submit the report to the

following address: DLA Troop Support, Attention: First Article Testing Monitor, Building 3,

700 Robbins Avenue, Philadelphia, Pennsylvania 19111. Preferred electronic submissions:

Hardware FAT Monitor at DLAHardwareFATMonitor@dla.mil.

(6) When Government testing is required, provide written notice to the contracting officer and

the QAR at least fourteen (14) calendar days (or as otherwise specified in the contract) prior to

shipment to Government for FAT, to accommodate in-process verification and/or final

inspection by the QAR.

(7) For unit preparation and delivery of Government First Article orders, ship the units and

completed DD Form 250 report to the test facility specified in paragraph (a) of FAR clause

52.209-4. Prepare the shipping container(s) by marking the external packages in bold letters,

“First Article Exhibits – Do Not

Post to Stock," adjacent to the MIL-STD-129R identification markings. Use a hard copy of the

completed DD Form 250 as a packing list, in accordance with MIL-STD 129R, paragraph 5.11,

Packing lists and documentation. The interior package shall include hard copies of the contract,

test reports, material certifications/process operation sheets, drawings used to manufacture the

units, and return shipping information. Send units by traceable means (e.g., certified or

registered mail, United Parcel Service, Federal Express). Send an email with subject titled

“Notification of Test Exhibits [insert Government Lab DODAAC]” to the corresponding address

below and to the contracting officer specified in the contract. In the email, provide the shipment

date, contract/purchase order number, National Stock Number, means of transportation, tracking

number, and summary of container contents.

Attach a copy of the DD Form 250 and Invoicing, Receipt, Acceptance and Property Transfer

(iRAPT) Receiving Report documenting the QAR inspection.

(a) DLA Land & Maritime – DSCCProdVerif@dla.mil

(b) DLA Aviation – DSCR.Test&EvaluationOffice@dla.mil

(8) If Government FAT units are conditionally approved or disapproved, the Government shall

take action in accordance with FAR 52.209-4. At the Government’s discretion, disapproved

FAT units sent to the Government may be returned to the contractor, if the contractor submitted

the return address and shipping account for payment.

*****
32

H04 Prescription: 9.270-3(a) All solicitations and contracts for CSI shall list the items in

DFARS 252.209-7010 and shall include procurement note H04.

H04 Sourcing for Critical Safety Items (SEP 2016)

The contractor procuring, modifying, repairing, or overhauling a critical safety item shall only

use a source approved by the head of the design control activity.

*****

H05 Prescription: 13.390(e) Contracting officers shall include procurement notes H05 or H06

in IDCs below the SAT RFQs.

H05 Bilateral Indefinite-Delivery Contract (IDC) Below the Simplified Acquisition

Threshold (SAT) (SEP 2017)

(1) The Government will award a bilateral IDC below the SAT resulting from this request for

quote to the responsible offeror whose offer conforming to the terms and conditions in the

request for quote will be most advantageous to the Government, price and other factors

considered. The offeror receiving the award is required to sign the basic contract and return the

signed contract to the contracting officer.

(2) Price evaluation will be based on the price quoted for the estimated annual demand in the

schedule.

(3) Once the guaranteed minimum quantity for the IDC is met, the Government is under no

obligation to place additional orders. The Government may place additional orders for the period

of performance stated in the basic contract, effective from the date of the basic award. All

additional orders will reference the basic contract, which documents the terms and conditions of

the IDC. The maximum aggregate value of orders under the IDC below the SAT is stated in the

basic contract; the aggregate value of all orders will not exceed the simplified acquisition

threshold or, for IDCs below the SAT using FAR Subpart 13.5, the thresholds in 13.500(a).

(4) Pricing of orders. The unit price for orders is based on the price for the quantity range that

will cover the total quantity on the order, regardless of destination, if applicable.

*****

H06 Prescription: 13.390(e) Contracting officers shall include procurement notes H05 or H06

in IDCs below the SAT RFQs.

H06 Unilateral Indefinite-Delivery Contract (IDC) Below the Simplified Acquisition

Threshold (SAT) (SEP 2017)

(1) The Government will award an IDC below the SAT resulting from this request for quote to

the responsible offeror whose offer conforming to the terms and conditions in the request for

quote will be most advantageous to the Government, price and other factors considered.

(2) Price evaluation will be based on the price quoted for the estimated annual demand in the

schedule.

(3) Acceptable contractor performance on the initial delivery order creates the IDC below the

SAT, and is agreement by the contractor to accept additional orders under the same terms and

conditions specified in the basic award.

(4) Once the guaranteed minimum quantity for the IDC is met, the Government is under no

obligation to place additional orders. The Government may place additional orders for the period

of performance stated in the basic award, effective from the award date. All additional orders

will reference the basic award, which documents the terms and conditions of the IDC. The

maximum aggregate value of orders under the IDC below the SAT is stated in the basic award;
33

the aggregate value of all orders will not exceed the simplified acquisition threshold or, for IDCs

below the SAT using FAR Subpart 13.5, the thresholds in 13.500(a).

(5) Pricing of orders. The unit price for orders is based on the price for the quantity range that

will cover the total quantity on the order, regardless of destination, if applicable.

*****

H07 Prescription: 9.306(S-90) Solicitations and awards shall include procurement note H07

when first article testing is required and the contracting officer anticipates a split award to more

than one source of supply to facilitate supply availability. This procedure shall not be used when

establishing requirements contracts or multiple award task or delivery order indefinite quantity

contracts, or when partial small business set-asides apply.

H07 Supply Assurance through Multisource Contracting (SEP 2017)

(1) "Proven source" means a source that has successfully met first article testing (FAT)

requirements in the past and has been identified by the Government as currently meeting the

criteria for FAT waiver.

(2) The Government may make multiple awards to assure the availability of supplies when FAT

is required. When the contracting officer determines it is in the Government's best interest to

increase the likelihood of timely supply availability, the contracting officer may make awards to

both an unproven and a proven source of supply for this item. If there are no sources currently

waived for the FAT requirement, the contracting officer may make awards to more than one

unproven source of supply.

(3) If multiple awards will be made pursuant to (2) above, the source that represents the best

value to the Government based on the evaluation criteria in the solicitation shall receive not less

than 60% of the total requirement.

(4) Unless an offeror otherwise qualifies its offer, unit prices submitted for the total requirement

will apply to any partial awards.

(5) If multiple awards are made pursuant to (2) above and one of the awardees is an unproven

source that fails to successfully complete FAT requirements, the Government may increase the

quantity of supplies called for in the schedule of this contract to the second awardee, if it is a

proven source or is a previously unproven source that has successfully completed the FAT

requirements for this contract, at the unit prices specified by the second awardee, up to and

including 100% of the quantity awarded to the unproven source that was subject to the failed

FAT. This option is separate and distinct from any other option terms and conditions included in

this contract.

*****

H10 Prescription: PGI 25.7902-4(S-90) Applies to awards if the offeror asserted it does not

require access to DLA controlled technical data or information for contract performance, and it

will provide items that conform to the current revision of applicable technical data.

*****

Awardee Requires No Access to DLA Controlled Technical Data or Information for

Contract Performance (FEB 2020)

Awardee has confirmed it will not require access to DLA controlled technical data or

information for contract performance, and it will provide items that conform to the current

revision of applicable technical data.

*****
34

H11 Prescription 39.203(S-91) Contracting officers shall insert procurement note H11 in

solicitations and awards contracts when procuring EIT products and services.

*****

H11 Section 508 Requirements (OCT 2020)

Contractors shall comply with the Section 508 Accessibility requirements in this contract and the

current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at

https://www.itic.org/policy/accessibility/vpat (copy website address into browser) as stated in

their proposal, for the duration of contract performance.

*****

H12 Prescription 16.290(i) Contracting officers may insert procurement note H12 in

solicitations and awards, including those subject to FAR Part 12, that meet the criteria in FAR

16.205 for fixed price prospective price redetermination, if the contracting officer determines

economic price adjustment is unsuitable and requires contract pricing to be based on the date

supplies are ordered rather than on date of delivery (reference FARS DEV 13-07).

*****

H12 Price Redetermination – Prospective (JUN 2020) (DEVIATION - PERMANENT)

(a) The unit prices and the total price stated in this contract shall be periodically redetermined in

accordance with this procurement note, except that --

(1) The prices for supplies ordered and services performed before the first effective date of

price redetermination (see paragraph (c) of this clause) shall remain fixed; and

(2) In no event shall the total amount paid under this contract exceed any ceiling price

included in the contract.

(b) Definition. “Costs,” as used in this clause, means allowable costs in accordance with Part 31

of the Federal Acquisition Regulation (FAR) in effect on the date of this contract.

(c) Price redetermination periods. For the purpose of price redetermination, performance of this

contract is divided into successive periods. The first period shall extend from the date of the

contract to , (see note (1)) and the second and each succeeding period shall extend for

[insert appropriate number] months from the end of the last preceding period, except that

the parties may agree to vary the length of the final period. The first day of the second and each

succeeding period shall be the effective date of price redetermination for that period.

(d) Data submission.

(1) Not more than nor less than (see note (2)) days before the end of each

redetermination period, except the last, the contractor shall submit --

(i) Proposed prices for supplies that may be ordered or services that may be performed in

the next succeeding period, and –

(A) An estimate and breakdown of the costs of these supplies or services in the format

of Table 15-2, FAR 15.408, or in any other form on which the parties may agree;

(B) Sufficient data to support the accuracy and reliability of this estimate; and

(C) An explanation of the differences between this estimate and the original (or last

preceding) estimate for the same supplies or services; and

(ii) A statement of all costs incurred in performing this contract through the end of the

month (see Note (3)) before the submission of proposed prices with sufficient supporting data to

disclose unit costs and cost trends for --

(A) Supplies ordered and services performed; and
35

(B) Inventories of work in process and undelivered contract supplies on hand (estimated

to the extent necessary).

(2) The contractor shall also submit, to the extent that it becomes available before

negotiations on redetermined prices are concluded –

(i) Supplemental statements of costs incurred after the date stated in subdivision (d)(1)(ii)

of this section for --

(A) Supplies ordered and services performed; and

(B) Inventories of work in process and undelivered contract supplies on hand (estimated

to the extent necessary); and

(C) Any other relevant data that the contracting officer may reasonably require.

(3) If the contractor fails to submit the data required by subparagraphs (d)(1) and (2) of this

section, within the time specified, the contracting officer may suspend payments under this

contract until the data are furnished. If it is later determined that the Government has overpaid

the contractor, the contractor shall repay the excess to the Government immediately. Unless

repaid within 30 days after the end of the data submittal period, the amount of the excess shall

bear interest, computed from the date the data were due to the date of repayment, at the rate

established in accordance with the interest clause.

(e) Price redetermination. Upon the contracting officer’s receipt of the data required by

paragraph (d) of this section, the contracting officer and the contractor shall promptly negotiate

to redetermine fair and reasonable prices for supplies that may be ordered or services that may be

performed in the period following the effective date of price redetermination.

(f) Contract modifications. Each negotiated redetermination of prices shall be evidenced by a

bilateral modification to this contract, stating the redetermined prices that apply during the

redetermination period.

(g) Adjusting billing prices. Pending execution of the contract modification (see paragraph (f)

of this section), the contractor shall submit invoices or vouchers in accordance with the billing

prices stated in this contract. If at any time it appears that the then-current billing prices will be

substantially greater than the estimated final prices, or if the contractor submits data showing that

the redetermined price will be substantially greater than the current billing prices, the parties

shall negotiate an appropriate decrease or increase in billing prices. Any billing price adjustment

shall be reflected in a contract modification and shall not affect the redetermination of prices

under this clause. After the contract modification for price redetermination is executed, the total

amount paid or to be paid on all invoices or vouchers shall be adjusted to reflect the agreed-upon

prices, and any requested additional payments, refunds, or credits shall be made promptly.

(h) Quarterly limitation on payments statement. This paragraph (h) applies only during periods

for which firm prices have not been established.

(1) Within 45 days after the end of the quarter of the contractor’s fiscal year in which a

delivery is first made (or services are first performed) and accepted by the Government under

this contract, and for each quarter thereafter, the contractor shall submit to the contract

administration office (with a copy to the contracting office and the cognizant contract auditor) a

statement, cumulative from the beginning of the contract, showing --

(i) The total contract price of all supplies or services ordered and accepted by the

Government and for which final prices have been established;
36

(ii) The total costs (estimated to the extent necessary) reasonably incurred for, and

properly allocable solely to, the supplies or services ordered and accepted by the Government

and for which final prices have not been established;

(iii) The portion of the total interim profit (used in establishing the initial contract price or

agreed to for the purpose of this paragraph (h)) that is in direct proportion to the supplies or

services ordered and accepted by the Government and for which final prices have not been

established; and

(iv) The total amount of all invoices or vouchers for supplies or services ordered and

accepted by the Government (including amounts applied or to be applied to liquidate progress

payments).

(2) The statement required by subparagraph (h)(1) of this section need not be submitted for

any quarter for which either no costs are to be reported under subdivision (h)(1)(ii) of this

section, or revised billing prices have been established in accordance with paragraph (g) of this

section, and do not exceed the existing contract price, the contractor’s price-redetermination

proposal, or a price based on the most recent quarterly statement, whichever is least.

(3) Notwithstanding any provision of this contract authorizing greater payments, if on any

quarterly statement the amount under subdivision (h)(1)(iv) of this section exceeds the sum due

the contractor, as computed in accordance with subdivisions (h)(1)(i), (ii), and (iii) of this

section, the contractor shall immediately refund or credit to the Government the amount of this

excess. The contractor may, when appropriate, reduce this refund or credit by the amount of any

applicable tax credits due the contractor and by the amount of previous refunds or credits

affected under this procurement note. If any portion of the excess has been applied to the

liquidation of progress payments, then that portion may, instead of being refunded, be added to

the unliquidated progress payment account, consistent with the progress payments clause. The

contractor shall provide complete details to support any claimed reductions in refunds.

(4) If the contractor fails to submit the quarterly statement within 45 days after the end of

each quarter and it is later determined that the Government has overpaid the contractor, the

contractor shall repay the excess to the Government immediately. Unless repaid within 30 days

after the end of the statement submittal period, the amount of the excess shall bear interest,

computed from the date the quarterly statement was due to the date of repayment, at the rate

established in accordance with the Interest clause.

(i) Subcontracts. No subcontract placed under this contract may provide for payment on a costplus-a-percentage-of-cost basis.

(j) Disagreements. If the contractor and the contracting officer fail to agree upon redetermined

prices for any price redetermination period within 60 days (or within such other period as the

parties agree) after the date on which the data required by paragraph (d) of this section are to be

submitted, the contracting officer shall promptly issue a decision in accordance with the Disputes

clause. For the purpose of paragraphs (f), (g), and (h) of this section, and pending final

settlement of the disagreement on appeal, by failure to appeal, or by agreement, this decision

shall be treated as an executed contract modification. Pending final settlement, price

redetermination for subsequent periods, if any, shall continue to be negotiated as provided in this

procurement note.

(k) Termination. If this contract is terminated, prices shall continue to be established in

accordance with this procurement note for:

(1) completed supplies and services accepted by the Government and;
37

(2) those supplies and services not terminated under a partial termination. All other elements

of the termination shall be resolved in accordance with other applicable clauses or procurement

notes of this contract.

*****

H13 Prescription 11.9201(d) Contracting officers shall insert include procurement note H13 in

all solicitations and awards for consumable items that require production by an FAA-approved

manufacturer.

Federal Aviation Administration (FAA) Certified Parts – Shipment Documentation

Requirements (JUN 2020]

(1) The contractor shall furnish acceptable documentation with each shipment demonstrating

appropriate certification of the item. Acceptable documentation is one of the following:

(a) FAA Form 8130-3, Airworthiness Approval Tag;

(b) Certificate of Conformance with information equivalent to information on FAA Form

8130-3, and compliant with the Contract Deliverables Requirements List;

(c) European Aviation Safety Agency (EASA) Form 1, Authorized Release Certificate; or

(d) Transport Canada Civil Aviation (TCCA) Form One, Authorized Release Certificate

Form One.

(2) The contractor shall provide with each shipment documentation that includes a statement

confirming all items in the shipment are new, unused, and meet contract requirements.

(3) For each quantity unit pack (QUP) equal to each unit of issue, the contractor shall provide a

copy of the documentation described in paragraph (1) of this procurement note H13. The

contractor shall package the documentation with the material prior to shipment. If the material is

manufactured in different lots, the contractor shall provide the documentation for each lot.

(4 The contractor shall indicate on the marking/labels that the appropriate documentation

applies and is included inside the package. The contractor shall place marking/labels on the

outside of the packaging.

*****

H14 Prescription: 4.1303-90 The contracting officer shall insert procurement note H14 in

solicitations and contracts that contain FAR 52.204-9, Personal Identity Verification of

Contractor Personnel, when contract performance requires contractor access to Federally

controlled facility and/or access to a Federally controlled information system.

H14 Contractor Personnel Security Requirements (JAN 2021)

(a) Work to be performed under this contract or task order may, in full or in part, be performed at

the Defense Logistics Agency (DLA) Headquarters (HQ), DLA field activity office(s), or other

Federally-controlled facilities. Prior to beginning work on a contract, DLA requires all contractor

personnel working on the Federally-controlled facility to have, at a minimum, an initiated

National Agency Check with Written Inquiries (NACI) or NACI equivalent and favorable

completion of a Federal Bureau of Investigation (FBI) fingerprint check.

(b) Additionally, in accordance with Department of Defense (DoD) Regulation 5200.2-R,

Personnel Security Programs, and DLA Issuance 4314, Personnel Security Program, all DoD

contractor personnel who have access to Federally-controlled information systems must be

assigned to positions which are designated at one of three information technology (IT) levels,

each requiring a certain level of investigation and clearance, as follows:

(1) IT-I for an IT position requiring a single scope background investigation (SSBI) or SSBI

equivalent;
38

(2) IT-II for an IT position requiring a National Agency check with Law and Credit

(NACLC) or NACLC equivalent; and

(3) IT-III for an IT position requiring a NACI or equivalent.

Note: IT levels will be designated according to the criteria in DoD 5200.2-R.

(c) Previously completed security investigations may be accepted by the Government in lieu of

new investigations if determined by the DLA Intelligence Personnel Security Office to be

essentially

equivalent in scope to the contract requirements. The length of time elapsed since the previous

investigation will also be considered in determining whether a new investigation is warranted. To

assist the Government in making this determination, the contractor must provide the following

information to the respective DLA Intelligence Personnel Security Office immediately upon

receipt of the contract. This information must be provided for each contractor employee who will

perform work on a Federally-controlled facility and/or will require access to Federally-controlled

information systems:

(1) Full name, with middle name, as applicable, with social security number;

(2) Citizenship status with date and place of birth;

(3) Proof of the individual’s favorably adjudicated background investigation or NACI,

consisting of identification of the type of investigation performed, date of the favorable

adjudication, name of the agency that made the favorable adjudication, and name of the agency

that performed the investigation;

(4) Company name, address, phone and fax numbers with email address;

(5) Location of on-site workstation or phone number if off-site (if known by the time of

award); and

(6) Delivery order or contract number and expiration date; and name of the contracting

officer.

(d) The contracting officer will ensure that the contractor is notified as soon as a determination is

made by the assigned or cognizant DLA Intelligence Personnel Security Office regarding

acceptance of the previous investigation and clearance level.

(1) If a new investigation is deemed necessary, the contractor and contracting officer will be

notified by the respective DLA Personnel Security Office after appropriate checks in DoD

databases have been made.

(2) If the contractor employee requires access to classified information and currently does not

have the appropriate clearance level and/or an active security clearance, the DLA Intelligence

Personnel Security Office will relay this information to the contractor and contracting officer for

further action. Investigations for contractor employees requiring access to classified information

must be initiated by the contractor Facility Security Officer (FSO).

(3) The contracting officer will ensure that the respective DLA Intelligence Personnel

Security Office initiates investigations for contractor employees not requiring access to classified

information (i.e., IT or unescorted entry).

(4) It is the contractor’s responsibility to ensure that adequate information is provided and

that each contractor employee completes the appropriate paperwork, as required either by the

contracting officer or the DLA Intelligence Personnel Security Office, in order to begin the

investigation process for the required clearance level.

(e) The contractor is responsible for ensuring that each contractor employee assigned to the

position has the appropriate security clearance level.
39

(f) The contractor shall submit each request for IT access and investigation through the

contracting officer to the assigned or cognizant DLA Intelligence Personnel Security Office.

Requests shall include the following information and/or documentation:

(1) Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions, or the SF 86,

Questionnaire for National Security Positions (see note below);

(2) Proof of citizenship (i.e., an original or a certified copy of a birth certificate, passport, or

naturalization certificate); and

(3) Form FD-258, Fingerprint Card (however, fingerprinting can be performed by the

cognizant DLA Intelligence Personnel Security Office).

(Note to (f)(1) above: An investigation request is facilitated through use of the SF 85 or the SF

86. These forms with instructions as well as the Optional Form (OF) 306, Declaration for

Federal Employment, which is required with submission of the SF85 or SF 86, are available at

the Office of Personnel Management’s (OPM) system called Electronic – Questionnaires for

Investigations Processing (e-QIP). Hard copies of the SF85 and SF86 are available at OPM’s

web-site,

www.opm.gov, but hard copies of the forms are not accepted.)

(g) Required documentation, listed above in paragraphs (f) (1) through (3), must be provided by

the contractor as directed by the contracting officer to the cognizant DLA Intelligence Personnel

Security Office at the time of fingerprinting or prior to the DLA Intelligence Personnel Security

Office releasing the investigation to OPM.

(h) Upon completion of the NACI, NACLC, SSBI, or other sufficient, appropriate investigation,

the results of the investigation will be forwarded by OPM to the appropriate adjudication facility

for eligibility determination or the DLA Intelligence Personnel Security Office for review and

determination regarding the applicant’s suitability to occupy an unescorted entry position in

performance of the DLA contract. Contractor personnel shall not commence work on this effort

until the investigation has been favorably adjudicated or the contractor employee has been

waived into the position pending completion of adjudication. The DLA Intelligence Personnel

Security Office will ensure that results of investigations will be sent by OPM to the Department

of Defense, Consolidated Adjudications Facility (DoD CAF) or DLA Intelligence Personnel

Security Office.

(i) A waiver for IT level positions to allow assignment of an individual contractor employee to

commence work prior to completion of the investigation may be granted in emergency situations

when it is determined that a delay would be harmful to national security. A request for waiver

will be considered only after the Government is in receipt of the individual contractor

employee’s completed forms, the background investigation has been initiated, and favorable FBI

fingerprint check has been conducted. The request for a waiver must be approved by the

Commander/Director or Deputy Commander/Director of the site. The cognizant DLA

Intelligence Personnel Security Office reserves the right to determine whether a waiver request

will be forwarded for processing. The individual contractor employee for which the waiver is

being requested may not be assigned to a position, that is, physically work at the Federallycontrolled facility and/or be granted access to Federally-controlled information systems, until the

waiver has been approved.

(j) The requirements of this procurement note apply to the prime contractor and any

subcontractors the prime contractor may employ during the course of this contract, as well as any

temporary employees that may be hired by the contractor. The Government retains the right to

request removal of contractor personnel, regardless of prior clearance or adjudication status
40

whose actions, while assigned to this contract, who are determined by the contracting officer to

conflict with the interests of the Government. If such removal occurs, the contractor shall assign

qualified personnel, with the required investigation, to any vacancy.

(k) All contractor personnel who are granted access to Government and/or Federally-controlled

information systems shall observe all local automated information system (AIS) security policies

and procedures. Violations of local AIS security policy, such as password sharing, performing

personal work, file access violations, or browsing files outside the scope of the contract, will

result in removal of the contractor employee from Government property and referral to the

contractor for appropriate disciplinary action. Actions taken by the contractor in response to a

violation will be evaluated and will be reflected in the contractor’s performance assessment for

use in making future source selection decisions. In addition, based on the nature and extent of

any violations of AIS security policy, the Government will consider whether it needs to pursue

any other actions under the contract such as a possible termination.

(l) The contractor may also be required to obtain a Common Access Card (CAC) or Installation

Access Badge for each contractor employee in accordance with procedures established by DLA.

When a CAC is required, the contracting officer will ensure that the contractor follows the

requirements of Homeland Security Presidential Directive 12 and any other CAC-related

requirements in the contract. The contractor shall provide, on a monthly basis, a listing of all

personnel working under the contract that have CACs.

(m) Contractor personnel must additionally receive operations security (OPSEC) and information

security (INFOSEC) awareness training. The DLA annual OPSEC refresher training and DLA

annual INFOSEC training will satisfy these requirements and are available through the DLA

Intelligence Office.

(n) When a contractor employee who has been granted a clearance is removed from the contract,

the contractor shall provide an appropriately trained substitute who has met or will meet the

investigative requirements of this procurement note. The substitute may not begin work on the

contract without written documentation, signed by the contracting officer, stating that the new

contractor employee has met one of the criteria set forth in paragraphs (c), (d), or (i) of this

procurement note (i.e., acceptance of a previously completed security investigation, satisfactory

completion of a new investigation, or a waiver allowing work to begin pending completion of an

investigation). Contractor individual employees removed from this contract as a result of a

violation of local AIS security policy are removed for the duration of the contract.

(o) The following shall be completed for every employee of the Government contractor working

on this contract upon contract expiration. Additionally, the contractor shall notify the contracting

officer immediately in writing whenever a contractor employee working on this contract resigns,

is reassigned, is terminated, or no longer requires admittance to the Federally-controlled facility

or access to Federally-controlled information systems. When the contractor employee departs,

the contractor will relay departure information to the cognizant DLA Intelligence Personnel

Security Office and the Trusted Agent (TA) that entered the individual into the Trusted

Associated Sponsorship System (TASS), so appropriate databases can be updated. The

contractor will ensure each departed employee has completed the DLA J6 Out-Processing

Checklist, when applicable, for the necessary security briefing, has returned any Governmentfurnished equipment, returned the DoD CAC and DLA (or equivalent Installation) badge,

returned any DoD or DLA vehicle decal, and requested deletion of local area network account

with a prepared Department of Defense (DD) Form 2875. The contractor will be responsible for
41

any costs involved for failure to complete the out-processing, including recovery of Government

property and investigation involved.

(p) These contractor security requirements do not excuse the contractor from meeting the

delivery schedule/performance requirements set forth in the contract, or waive the delivery

schedule/performance requirements in any way. The contractor shall meet the required delivery

schedule/performance requirements unless the contracting officer grants a waiver or extension.

(q) The contractor shall not bill for personnel, who are not working on the contract while that

contractor employee’s clearance investigation is pending.

*****

H15 Prescription: 32.908-94 Contracting officers at DLA Aviation, DLA Land and Maritime,

and DLA Troop Support shall insert procurement note H15 in solicitations and awards for

supplies when all of the conditions at 32.905(c)(S-90)(1)(i)(A)-(F) apply (see below); and either

the clause at 52.232-25, Prompt Payment, or the clause at 52.212-4, Contract Terms and

Conditions – Commercial Items, is used:

(A) Contract deliveries will be made directly to DLA customers;

(E) Shipments to overseas destinations or to containerization consolidation points are not

required; and

(F) Acquisition is not being conducted under the subsistence total order and receipt

electronic system (STORES), Defense Medical Logistics Standard Support (DMLSS), Industrial

Prime Vendor (IPV), or Integrated Logistics Partner (ILP) programs.

*****

H15 Transporter proof of delivery (TPD) (JAN 2021)

(a) Definition. As used in this procurement note, transporter proof of delivery (TPD) means a

commercial document that is generated by the contractor and/or the contractor’s transporter of

supplies and that is signed by the Government customer in order to document delivery of

supplies under this contract/order. Examples of TPD are United Parcel Service (UPS) or Federal

Express (FEDEX) delivery tracking reports. TPD documentation must include a customer

signature, or visibility of the name of the customer who signed.

(b) When this procurement note is included in the contract or order, the Government may use

TPD, in combination with adequate contractor documentation cross-referencing the TPD to the

specific supplies provided, as a basis for accepting the supplies. TPD with adequate supporting

documentation satisfies the receipt report requirement and, coupled with acceptance, allows the

Government to initiate the payment process, if all other applicable payment conditions are

satisfied.

(c) To facilitate the payment process, the Government will initiate a request for the contractor to

provide TPD when the customer has not provided receipt acknowledgement to the buying

activity. If TPD is requested and the contractor agrees to provide it, the documentation must

include the customer signature, or visibility of the name of the customer who signed, and as

much of the following information as possible:

(1) Contract number or order number;

(2) Contract line item number (CLIN);

(3) Unit price;

(4) Quantity of items;

(D) Use of fast payment procedures is not authorized;

(C) Inspection or acceptance at source is not required;

(B) Award will be made on a fixed-price basis;
42

(5) Extended price;

(6) National stock number (NSN);

(7) Delivery date;

(8) Recipient organization's name and address;

(9) Receiving activity Department of Defense activity address code (DoDAAC);

(10) Requisition document number (and suffix, when applicable);

(11) Shipment number;

(12) Invoice number; and

(13) Location where the carrier made delivery (activity name, building number, city, state).

(d) Process for submitting TPD documentation.

(1) Enter wide area workflow (WAWF) using the ``history folder,'' enter the appropriate

contract data, and recall the receiving report (RR);

(2) Click on “attachment.” Browse and upload the TPD and any additional contractor

documentation required to provide the information identified in paragraph (c) of this

procurement note. (Attachments created in any Microsoft Office product or in PDF format are

acceptable.); and

(3) Click on “submit.”

(e) Responsibility for supplies.

(1) Title to the supplies passes to the Government after delivery to the point of first receipt by

the Government and subsequent acceptance.

(2) Notwithstanding any other provision of the contract, order, or blanket purchase

agreement, the contractor shall:

(i) Assume all responsibility and risk of loss for supplies not received at destination,

damaged in transit, or not conforming to purchase requirements; and

(ii) Replace, repair, or correct those supplies promptly at the contractor’s expense, if

instructed to do so by the contracting officer within 180 days from the date title to the supplies

vests in the Government.

*****

L01 Prescription: 4.502(b) Contracting officers shall include procurement note L01 in DLA

Internet Bid Board System (DIBBS) solicitations for purchase orders and contracts (except

indefinite delivery/indefinite quantity task or delivery order contracts, requirements contracts,

and multiple award federal supply schedule-type contracts).

*****

L01 Electronic Award Transmission (JUN 2020)

DLA provides notice of awards by either—

(1) Electronic email containing a link to the electronic copy of the Department of Defense (DD)

Form 1155, Order for Supplies or Services, on the DLA Internet Bid Board System (DIBBS); or

(2) Electronic Data Interchange (EDI) 850 utilizing American National Standards Institute

(ANSI) X12 Standards through a value added network (VAN) approved by DLA Transaction

Services.

Offerors/contractors can obtain information regarding EDI, ANSI X12 transactions, and VANs

approved by DLA Transaction Services at Defense Automatic Addressing System (DAAS)

Value Added Network List (https://www.transactionservices.dla.mil/daashome/edi-vanlistdla.asp). Offerors should direct questions concerning electronic ordering to the appropriate

procuring organization point of contact below:

DLA Land and Maritime, Helpdesk.EBS.L&M.LTCs@dla.mil
43

DLA Troop Support, dlaedigroup@dla.mil

*****

L02 Prescription: 4.502(b) Contracting officers shall include procurement note L02 in DIBBS

solicitations for indefinite-delivery/indefinite quantity task or delivery order contracts,

requirements contracts, and multiple award federal supply schedule-type contracts.

*****

L02 Electronic Order Transmission (JUN 2020)

Offerors shall select one of the following alternatives for paperless order transmission:

( ) American National Standards Institute (ANSI) X12 Standards through a value added network

(VAN) approved by DLA Transaction Services; or

( ) Electronic mail (email) award notifications containing web links to electronic copies of the

Department of Defense (DD) Form 1155, Order for Supplies or Services.

Offerors must register on the DLA Internet Bid Board System (DIBBS)

(https://www.dibbs.bsm.dla.mil/ ) to receive email notification. If the offeror elects ANSI/VAN

order transmission, DLA will send Electronic Data Interchange (EDI) transaction sets at time of

award. The contractor shall acknowledge receipt of transaction sets with a functional

acknowledgement or order receipt message within 24 hours. If the contractor receives the award

transaction set on a weekend or Federal holiday, the contractor shall acknowledge receipt on the

next business day. This acknowledgement will confirm that the contractor’s interface with the

system is working as needed for contract ordering.

Offerors can obtain information regarding EDI, ANSI X12 transactions, and VANs approved by

DLA Transaction Services at Defense Automatic Addressing System (DAAS) Value Added

Network List (https://www.transactionservices.dla.mil/daashome/edi-vanlist-dla.asp).

Offerors should direct questions concerning electronic ordering to the appropriate procuring

organization point of contact below:

DLA Land and Maritime, Helpdesk.EBS.L&M.LTCs@dla.mil

DLA Troop Support, dlaedigroup@dla.mil

DLA Aviation, avnprocsysproceddiv@dla.mil, phone # 804-279-4026

*****

L04 Prescription: 11.391(b) Solicitations shall include procurement notes L04 and M06 when

items are identified in the item description only by the name of an approved source (CAGE

code), a part number, and a brief description.

L04 Offers for Part Numbered Items (SEP 2016)

(a) For part numbered items, identified in the item description only by the name of an approved

source (CAGE code), a part number, and a brief description.

Exact product – applies to contract line-item(s) (CLIN(s)):

CAGE code part number

Alternate product – applies to CLIN(s):

CAGE code part number

Superseding part number – applies to CLIN(s):

CAGE code part number

Identify reason for superseding part number:

Administrative P/N change only: Yes No

Minor change/No change in configuration: Yes No
44

Previously-approved product – applies to CLIN(s): 

Contract or Solicitation Number:

CAGE code part number

Correction to CAGE/Part Number – applies to CLIN(s)

CAGE code in error/same corporation, different division Yes No

CAGE code in error/sold to different corporation Yes 

No Part number not recognized Yes No

Obsolete part number Yes No

Other Yes No

(b) Exact product means a product described by the name of an approved source and its

corresponding part number cited in the item description; and manufactured by, or under the

direction of, that approved source. An offeror of an exact product must meet one of the

descriptions below.

(1) An approved source offering its part number cited in the item description;

(2) A dealer/distributor offering the product of an approved source and part number cited in

the item description;

(3) A manufacturer who produces the offered item under the direction of an approved source;

and has authorization from that approved source to manufacture the item, identify it as that

approved source’s name and part number, and sell the item directly to the Government.

(4) A dealer/distributor offering the product of a manufacturer that meets the description in

subparagraph (3) above.

(c) Alternate product.

(1) The offeror must indicate that an alternate product is being offered if the offeror is any one

of the following:

(i) An offeror who manufactures the item for an approved source cited in the item

description, but does not have authorization from the approved source to identify it as the

approved source part number, and sell the item directly to the Government;

(ii) A dealer/distributor offering the product of a manufacturer that meets the description in

(i) above;

(iii) An offeror of a reverse-engineered product that is not cited in the item description; or

(iv) An offeror whose product does not meet the criteria of exact product, superseding

product or previously approved product.

(2) An offer of an alternate product is an alternate offer.

(d) The offeror must indicate that a superseding part number is being offered if the offered item

otherwise qualifies as an exact product, except that the part number cited in the item description

has been superseded due to an administrative part number change with no change in

configuration of the item.

(e) The offeror must indicate that a previously-approved product is being offered if the product

offered has previously been delivered to the Government or otherwise previously evaluated and

approved.

(f) Correction to CAGE/Part Number Cited in the Item Description

Submitted by offeror to notify the Government if there is a CAGE code error: same

corporation/different division; sold to different corporation; part number not recognized; obsolete

part number; other.
45

(g) Traceability documentation.

(1) The contracting officer may request evidence of the technical acceptability of the product

offered.

The evidence must be submitted within 2 days, or as otherwise specified, or the offer will not be

considered.

(2) For offers of exact product, offerors other than the approved manufacturing source must

retain evidence and provide the traceability evidence of the identity of the item and its

manufacturing source when requested by the contracting officer.

(i) If offered item(s) are not in stock or not yet manufactured a copy of an original

quotation from the approved source to the offeror identifying exact item cited in item description

and a quantity sufficient to satisfy the solicitation requirement.

(ii) If offered item(s) are shipped or in stock, a copy of invoice on approved source's

letterhead; or a copy of packing slip which accompanied shipment from approved source to

offeror. The invoices and packing slips must identify exact item cited in item description and a

quantity sufficient to satisfy the solicitation requirement.

(iii) If the offeror is an authorized dealer/distributor, or manufactures the item for an

approved source, a copy of the contractual agreement with, or the express written authority of,

the approved source to buy, stock, repackage, sell, or distribute the part. The agreement must

specifically identify the exact item, or otherwise ensure that the offeror is authorized by the

approved source to manufacture or distribute the exact item being acquired. If the agreement

covers a general product line or is otherwise not product specific, the offeror must furnish

additional documentation to address the exact item being acquired.

(iv) Other verifiable information.

(1) For superseding part number, the offeror may be requested to furnish evidence to

establish that there are no changes in the configuration of the part.

(2) For previously approved products, upon request of the contracting officer, the

offeror must furnish the contract, solicitation, source approval request (SAR) package, or letter

of approval under which the product was previously furnished or approved.

(h) Alternate offer data.

(1) The contracting officer may request drawings, specifications, or other data necessary to

clearly

describe the characteristics and features of an alternate offer. Data submitted shall cover design,

materials, performance, function, interchangeability, inspection or testing criteria, and other

characteristics of the offered product. The contracting officer may also request drawings and

other data covering the design, materials, etc., of the exact product cited in the item description if

the Agency does not possess data sufficient to evaluate the alternate product. The data must be

submitted within 10 days, or as otherwise specified, or the offer will not be considered.

(2) If the alternate product is a reverse-engineered product, the offeror shall provide:

technical documentation to establish that the offered item represents the exact item specified in

the item description (i.e., invoice from an approved source or submission of samples having

markings of an approved source); number of samples that were examined; the process/logic

used; raw data (measurements, lab reports, test results) used to prepare drawings or

specifications for the offered item; any additional evidence that indicates the reverse-engineered

item will function properly in the end item; and any evidence that life cycle/reliability

considerations have been analyzed.
46

(j) Evaluation of alternate offers

If the solicitation does not provide for evaluation of alternate offers for the current

procurement, the offeror may submit a request for evaluation of the alternate product’s technical

acceptability for future procurements of the same item. The request for evaluation shall cite the

national stock number (NSN) of the exact product and include the applicable level of technical

data. The level of technical data that the Government has available for use to evaluate the

acceptability of an alternate product offered, and the corresponding level of technical data that

must be furnished with an offer of alternate product, will be identified in the item description

and/or via correspondence with the appropriate location below.

(1) For solicitation numbers beginning with SPE7:

DLA Land and Maritime

Directorate of Procurement

Alternate offer monitor, BPP

Post Office (P.O.) Box 3990

Columbus, Ohio 43218-3990

(2) For solicitation numbers beginning with SPE4:

DLA Aviation

Office of the Competition Advocate

Attention: BPC

8000 Jefferson Davis Highway

Richmond, Virginia 23297-5100

(3) For solicitation numbers beginning with SPE1, SPE2, SPE3, SPE5, or

SPE8: DLA Troop Support

Attention: (see note below)

700 Robbins Avenue

Philadelphia, Pennsylvania 19111-5096

Note: The address (attention line) will change based on the 4th digit of the PIIN as follows:

SPE1 = Clothing and Textile (C&T)

SPE2 = Medical

SPE3 = Subsistence

SPE5 = Industrial Hardware (formerly Aviation or L&M detachments)

SPE8 = Construction and Equipment (C&E)

(4) For solicitation numbers beginning with SPRRA1 and SPRRA2:

Defense Logistics Agency – DLA Aviation

Office of the Competition Advocate

Building 5201

Redstone Arsenal, Alabama 35898

(5) For solicitation numbers beginning with SPRPA1:

DLA Philadelphia

Competition Advocate Office

700 Robbins Avenue Building 1

Philadelphia, Pennsylvania 19111-5098

(6) For Tank-Automotive and Armaments Command (TACOM) Depot Level Repairable

(DLR) - DLA Land and Maritime solicitations beginning with SPRDL1:

Defense Logistics Agency
47

DLR Procurement Operations - ZG

6501 East Eleven Mile Road

Warren, Michigan 48397-5000

(7) For Communications-Electronics Command (CECOM) DLR-DLA Land and Maritime

solicitations beginning with SPRBL1: Defense Logistics Agency

DLR Procurement Operations - ZL

6001 Combat Dr., Rm. C1-301

Aberdeen Proving Ground, MD 21005-1846

*****

L06 Prescription: 33.103(d)(4) Solicitations must include procurement note L06 or language

substantially as follows:

L06 Agency Protests (DEC 2016)

Interested parties may file an agency level protest with the contracting officer or may

request an independent review by the chief of the contracting office (CCO). Independent

review by the CCO is an alternative to consideration by the contracting officer and is not

available as an appellate review of a contracting officer decision on a protest previously

filed with the contracting officer. Absent a clear indication of the intent to file an agency

level protest with the CCO for independent review, protests will be presumed to be

protests to the contracting officer.

*****

L07 Prescription: 37.110(a) Solicitations shall include procurement note L07 to identify

Government points of contact for offerors who wish to inspect the Government installation

where services will be performed.

L07 Site Visit Instructions (OCT 2016)

Primary Name: Phone Number

Alternate Name: Phone Number

*****

L08 Prescription: 15.303(a)(c)(3)(i) Contracting officers shall include procurement note L08 in

solicitations if they will use the Supplier Performance Risk System (SPRS) to evaluate offerors’

past performance for best value source selections valued under $10 million.

*****

L08 Use of Supplier Performance Risk System (SPRS) in Past Performance Evaluations

(JUN 2020)

(1) The Government will use the Supplier Performance Risk System (SPRS)

(https://www.sprs.csd.disa.mil/) (formerly Past Performance Information Retrieval System –

Statistical Reporting (PPIRS-SR)) to evaluate suppliers’ past performance.

(2) SPRS collects quality and delivery data on previously awarded contracts and orders from

existing Department of Defense reporting systems to classify each supplier’s performance

history by Federal supply class (FSC) and product or service code (PSC). The SPRS application

provides the contracting officer quantifiable past performance information regarding a supplier's

quality and delivery performance for the FSC and PSC of the supplies the Government is

purchasing.

(3) The contracting officer will use the quality and delivery classifications identified for a

supplier in SPRS to evaluate a supplier’s past performance in conjunction with the supplier’s
48

references (if requested). The Government will use this past performance information in

accordance with the basis for award stated in the solicitation.

(4) SPRS generates classifications daily for each contractor. The SPRS User Guide for Awardees

(https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) and the SPRS User Guide for

Government (https://www.sprs.csd.disa.mil/pdf/SPRS_Government.pdf) provide instructions for

accessing SPRS classifications. Contractors have access to SPRS for their own classifications

only. Suppliers are encouraged to review their own classifications; the SPRS reporting

procedures and classification methodology detailed in the SPRS User Guide for Awardees

(https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf); and the SPRS Evaluation Criteria

(https://www.sprs.csd.disa.mil/pdf/SPRS_DataEvaluationCriteria.pdf). The SPRS User Guide for

Awardees (https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf) provides the method to

challenge a rating generated by SPRS.

*****

L09 Prescription: 15.407-90(c) Solicitations shall include procurement note L09 when the

contracting officer may use a reverse auction.

L09 Reverse Auction (OCT 2016)

The Contracting Officer may utilize reverse auctioning to conduct price discussions. If the

Contracting

Officer does not conduct a reverse auction, award may be made on initial offers or following

discussions. If the Contracting Officer decides to use line reverse auctioning to conduct price

negotiations, the Contracting Officer will notify Offerors of this decision and the following

applies:

(1) The contracting officer may use reverse auction as the pricing technique during discussions

to receive the final offered prices from each offeror.

(2) During each round of reverse auction, the system displays the lowest offer price(s) unless the

auction instructions are different. All offerors and authorized auction users see the displayed

lowest price(s). This disclosure is anonymous and a generic identifier displays for the offeror.

Generic identifiers include designators such as “offer A” or “lowest-priced offeror.” By

submitting a proposal in response to the solicitation, offerors agree to participate in the reverse

auction and that their prices may be disclosed, including to other offerors, during the reverse

auction.

(3) An offeror’s final auction price at the close of the reverse auction is considered its final price

proposal revision. No price revisions will be accepted after the close of the reverse auction,

unless the contracting officer decides that further discussions are needed and final price proposal

revisions are again requested in accordance with Federal Acquisition Regulation (FAR) 15.307,

or the contracting officer determines that it would be in the best interest of the Government to reopen the auction.

(4) The contracting officer identifies participants to the DLA commercial reverse auction service

provider. To be eligible for award and participate, the offeror must agree with terms and

conditions of the entire solicitation and the commercial reverse auction service. The reverse

auction pricing tool system administrator sends auction information in an email. The reverse

auction system designates offers as "lead," meaning the current low price in that auction, or "not

lead," meaning not the current low price in that auction. In the event of a tie offer, the reverse

auction provider's system designates the first offer of that price as "lead" and the second or

subsequent offer of that price as "not lead." If a tie offer is submitted and no evaluation factors
49

other than price were identified in the solicitation or a low-price technically acceptable source

selection is being used, the "Not Lead” offeror that submitted the tie offer must offer a changed

price; otherwise its offer will be ineligible for award. If evaluation factors in addition to price

were listed in the solicitation and a tradeoff source selection is being used, tie offers that are

"Not Lead" will be considered and evaluated.

(5) Offerors unable to enter pricing through the commercial reverse auction service provider’s

system during a reverse auction must notify the contracting officer or designated representative

immediately. The contracting officer may, at their sole discretion, extend or re-open the reverse

auction if the reason for the offeror’s inability to enter pricing is determined to be without fault

on the part of the offeror and outside the offeror’s control.

(6) Training. The commercial reverse auction service provider or government representative

conducts training for offerors. Offerors receive training through written material, the commercial

reverse auction service provider’s website, or other means. Trainers name employees

successfully completing the training as a “Trained Offeror.” Only trained offerors may engage in

a reverse auction. The contracting officer reserves the right to remove the “trained offeror” title

from anyone who fails to obey the solicitation or commercial reverse auction service provider

terms and conditions.

*****

L10 Prescription: 15.407-90(d) Contracting officers must use procurement note L10 when

reverse auction may be used for some or all delivery orders issued against a multiple award

contract with competitive ordering. Examples include FAR Subpart 8.4 requests for quotes and

blanket purchase agreements (BPAs) when the BPA ordering process follows FAR 8.405-

3(c)(2)(ii) or (iii).

L10 Competing Individual Delivery Orders Through Reverse Auctions (OCT 2016)

(1) A reverse auction may be used as the price negotiation technique when competing delivery

orders under this contract. The contracting officer issues a request for proposal. After receiving

proposals, the contracting officer will then send written notice via email to contractors with

specifics about the reverse auction.

(2) Each contractor identified by the contracting officer as a participant in the reverse auction

will be contacted by the DLA commercial reverse auction service provider to advise the

contractor of the event and to provide an explanation of the process.

(3) The reverse auction will be conducted using the commercial reverse auction service

provider’s website, as embedded in the email notification. Participants shall be responsible for

providing their own computer and Internet connection.

(4) Prior to the reverse auction, the Government will determine whether all participants’ prices,

or just the lowest price(s), will be disclosed to other auction participants and to anyone else

having authorized access to the auction. This disclosure is anonymous, meaning that each

participant’s identity will be concealed from other participants (although it will be known to the

Government). If the Government opts to disclose one or more participant’s prices, only generic

identifiers will be used for each participant’s proposed pricing (e.g., “participant A or “lowest

priced participant”). By submitting a proposal for a solicitation that includes this note, a

contractor agrees to participate in the reverse auctions that will be conducted for award of

specific delivery orders to be issued under the resulting multiple award contract, and that its

quoted prices for a delivery order may be disclosed to other Contractors participating in the

reverse auction.
50

(5) Any contractor unable to enter pricing through the commercial reverse auction service

provider’s system during a reverse auction must notify the contracting officer or designated

representative immediately. The contracting officer may, at their sole discretion, extend or reopen the reverse auction if the reason for the contractor’s inability to enter pricing is determined

to be without fault on the part of the participant and outside the contactor’s control.

(6) Training. The commercial reverse auction service provider or government representative

conducts training for offerors. Offerors receive training through written material, the commercial

reverse auction service provider’s website, or other means. Trainers name employees

successfully completing the training as a “Trained Offeror.” Only trained offerors may engage

in a reverse auction. The contracting officer reserves the right to remove the “trained offeror”

title from anyone who fails to obey the solicitation or commercial reverse auction service

provider terms and conditions.

*****

L11 Prescription: 19.301(S-90) Use procurement note L11 in solicitations above the SAT.

L11 Small Business Program Representations (AUG 2017)

(1) In order to facilitate the use of electronic commerce/electronic data interchange while

fulfilling the requirements of the small business program, the Government provides certain

socioeconomic information in a coded format rather than a fill-in. Electronic

commerce/electronic data interchange (EC/EDI) transactions are often reformatted in

transmission. Using these codes prevents misinterpretations within the system and increases

accuracy in socioeconomic program reporting.

(2) To reflect the representations and certifications contained in Federal Acquisition Regulation

(FAR) 52.219-1, Small Business Program Representations, the offeror represents and certifies as

a part of its offer that it is a business type as defined in FAR 52.219-1. The offeror shall

select the one alpha code from the following listing that represents the offeror’s business type.

The offeror’s recording of its business type in this procurement note by means of an alpha code

replaces the marking of the appropriate boxes in FAR 52.219-1(b). Penalties for

misrepresentation of business status apply (see FAR 52.219-1, paragraph (d)(2)).

Code B = Small Business. Enter code B if your firm is a small business concern, as defined in

FAR 52.219-1, paragraph (a).

Code M = Small Disadvantaged Business. Enter code M if your firm is a small disadvantaged

business concern, as defined in FAR 52.219-1, paragraph (a).

Code U = Woman-Owned Small Disadvantaged Business. Enter code U if your firm is a womanowned business, as defined in FAR 52.219-1, paragraph (a), and a small disadvantaged business,

as defined in FAR 52.219-1, paragraph (a).

Code W = Woman-Owned Small Business. Enter Code W if your firm is a woman-owned small

business, as defined in FAR 52.219-1, paragraph (a).

*****

L12 Prescription: 19.301(S-91) Use procurement note L12 for automated solicitations valued

over the micro-purchase threshold and less than or equal to the SAT; or when an exception to the

rule applies, and a set-aside to a HUBZone small business concern or small business concern is

anticipated.

L12 Combined Historically Underutilized Business Zone (HUBZone)/Small Business SetAside Instructions – Type 1 (AUG 2017)
51

(1) This solicitation is restricted to HUBZone small business concerns, small business concerns,

and Federal Prison Industries (FPI). The Government encourages all small business concerns to

submit quotations. The Government will make awards based on the following order of set-aside

precedence:

(a) HUBZone small business concerns (Federal Acquisition Regulation (FAR) clause 52.219-

3).

(b) If no qualified quote is received from a HUBZone small business concern at a fair market

price, small business concerns (FAR 52.219-6) or FPI (FAR 52.219-6, Alternate II).

(2) The FAR clauses contained in this procurement note (except paragraph (b) of 52.219-3)

apply to the solicitation. Only the FAR clause matching the awardee’s Small Business Program

and Type representation applies to the award.

*****

L14 Prescription: 19.301(S-92) Use procurement note L14 for automated solicitations valued

over the micro-purchase threshold and less than or equal to the SAT; or when an exception to the

rule applies, and a set-aside to a service-disabled veteran-owned small business concerns, a

HUBZone concern, or a small business concern is anticipated.

L14 Combined Set-Aside Instructions – Type 1 (AUG 2017)

(1) This solicitation is restricted to small business concerns and Federal Prison Industries (FPI).

The Government encourages all small business concerns to submit quotations. The Government

will make awards based on the following order of set-aside precedence:

(a) Service-disabled veteran-owned small business (SDVOSB) concerns (Federal Acquisition

Regulation (FAR) 52.219-27).

(b) If no qualified quote is received from an SDVOSB concern at a fair market price,

historically underutilized business zone (HUBZone) small business concerns (FAR 52.219-3).

(c) If no qualified quote is received from a HUBZone small business concern at a fair market

price, small business concerns (FAR 52.219-6) or FPI (FAR 52.219-6, Alternate II).

(2) The FAR clauses contained in this procurement note (except paragraphs (b) of 52.219-3 and

52.219-27) apply to the solicitation. Only the FAR clause matching the awardee’s Small

Business Program and Type representation applies to the award.

*****

L16 Prescription: 19.301(S-93) Use procurement note L16 for automated solicitations valued

over the micro-purchase threshold and less than or equal to the SAT when the non-manufacturer

rule is not waived; or when an exception to the rule applies, and a side-aside to an SDVOSB

concern or a small business concern is anticipated.

L16 Combined Service-Disabled Veteran-Owned Small Business/Small Business Set-Aside

Instructions – Type 1 (AUG 2017)

(1) This solicitation is restricted to small business concerns and Federal Prison Industries (FPI).

The Government encourages all small business concerns to submit quotations. The Government

will make awards based on the following order of set-aside precedence:

(a) Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns (Federal

Acquisition Regulation (FAR) 52.219-27).

(b) If no qualified quote is received from a SDVOSB concern at a fair market price, small

business concerns (FAR 52.219-6, Alternate I) or FPI (FAR 52.219-6, Alternate II).
52

(2) The FAR clauses contained in this procurement note (except paragraph 52.219-27) apply to

the solicitation. Only the FAR clause matching the awardee’s Small Business Program and Type

representation applies to the award.

*****

L17 Prescription: 19.301(S-94) Use procurement note L17 for automated solicitations valued

over the micro-purchase threshold but less than or equal to the SAT when the non-manufacturer

rule is waived, no exception to the rule applies, and a set-aside to a service-disabled veteranowned small business concern or a small business concern is anticipated.

L17 Combined Service-Disabled Veteran-Owned Small Business/Small Business Set-Aside

Instructions – Type 2 (AUG 2017)

(1) This solicitation is restricted to service-disabled veteran-owned small business, small

business concerns, and Federal Prison Industries (FPI). The Government encourages all small

business concerns to submit quotations. The Government will make awards based on the

following order of set-aside precedence:

(a) Service-disabled veteran-owned small business (SDVOSB) concerns (Federal Acquisition

Regulation (FAR) 52.219-27).

(b) If no qualified quote is received from a SDVOSB concern at a fair market price, small

business concerns (FAR 52.219-6, Alternate I) or FPI (FAR 52.219-6, Alternate II).

(2) The FAR clauses contained in this procurement note (except paragraph (b) of 52.219-27)

apply to the solicitation. Only the FAR clause matching the awardee’s Small Business Program

and Type representation applies to the award.

*****

L18 Prescription: 17.9304(b) Solicitations issued by DLA Aviation, DLA Land and Maritime,

and DLA Troop Support Medical, Subsistence, Construction & Equipment (C&E), Clothing &

Textile (C&T), and Industrial Hardware (IH) must include procurement note L18 when surge

requirements apply.

L18 Surge and Sustainment (S&S) Requirements – Instructions to Offerors (FEB 2017)

(1) Each offeror must describe in its proposal its ability to meet the S&S accelerated delivery

specified for items critical to support the Department of Defense in conducting contingency

operations. These S&S items are identified in Section C with quantities expressed as a Monthly

Wartime Rate (MWR) or in a D1-D6 schedule. The S&S quantity and delivery requirements are

in addition to peacetime quantities. S&S requirements may be met through access to production

capability as well as contractor-owned or contractor-managed inventory or safety stocks.

(2) Each offeror must include in its basic proposal a brief description of how it will ramp up to

meet accelerated delivery and increased quantities (i.e., surge) and sustain an increased

production and delivery pace throughout the contingency (i.e., sustainment). Additionally, each

offeror must provide a separate capability assessment plan (CAP) to document its detailed

technical approach for covering S&S requirements.

(3) If the CAP recommends some type of Government investment, offerors must include their

plan for refreshing or replacing S&S material consumed to ensure a continued surge capability.

The CAP must include an exit strategy that describes the transition and ramp-down of S&S

assets and any remaining Government investment not consumed before contract expiration.

(4) Offerors must provide pricing within the electronic CAP submission for S&S requirements

based on the schedule for delivering items in the offeror’s CAP. When S&S pricing exceeds

peacetime pricing, the offeror’s proposal must include sufficient description to explain the
53

rationale for the additional costs associated and provide a breakdown of costs to substantiate the

pricing. This paragraph (4) does not apply to DLA Troop Support Subsistence.

*****

L19 Prescription: 17.9304(d) Contracting officers at DLA Aviation, DLA Land and Maritime,

and DLA Troop Support Construction & Equipment (C&E), Clothing & Textile (C&T), and

Industrial Hardware (IH) shall include procurement note L19 in solicitations if S&S

requirements apply.

*****

L19 Surge and Sustainment (S&S) – Capability Assessment Plan (CAP) (JAN 2021)

Offerors shall complete the CAP electronically using the Worldwide Web Industrial Capabilities

Program (WICAP) website (https://ibms.dape.dla.mil/wicap).

*****

L20 Prescription: 17.9304(e) Contracting officers at DLA Troop Support Medical shall include

procurement note L20 if S&S requirements apply.

*****

L20 Surge and Sustainment (S&S) – Capability Assessment Plan (CAP) – DLA Troop

Support – Medical (JUN 2020)

Offerors shall complete the CAP electronically using the Industrial Preparedness System

(IPSYS) Industrial Capability Survey Tool through the DLA Troop Support DMM Online

Directorate of Medical Materiel, single sign-on application website at DLA Troop Support

Medical Materiel DMM Online (https://www.medical.dla.mil/WAM/Account/LogOn).

*****

L21 Prescription: 17.9304(f) Solicitations issued by DLA Troop Support Subsistence must

include procurement note L21 when S&S requirements apply.

L21 Surge and Sustainment (S&S) – Capability Assessment Plan (CAP) – DLA Troop

Support – Subsistence (FEB 2017)

Offerors must submit the CAP for items identified with surge requirements in Section C of the

solicitation.

The CAP must—

(1) Outline the offeror’s method of addressing the S&S requirements, whether defined as a

percentage of annual demands or by individual line items. If the S&S quantity or delivery

requirements cannot be met, the offeror must identify the shortfall and provide the best value

solutions to include a proposed strategy to offset the shortfall.

(2) Describe how the offeror will reduce peacetime production lead times by 50% to meet S&S

requirements.

(3) Provide letters of commitment or other agreements from suppliers and service providers (e.g.,

additional equipment or warehouse space) confirming they can meet S&S requirements.

(4) Provide a plan to continue operations from an alternate facility in the event the primary

facility is damaged or otherwise unable to operate at full capacity.

(5) Identify competing priorities for the same resources, and ensure that meeting surge delivery

requirements is independent of any other contracts or production requirements.

(6) Identify the lead time for providing required S&S capability.

(7) If applicable, include an exit strategy describing how to transition and ramp-down S&S assets

and any Government investment.

*****
54

L22 Prescription: 9.306(S-91) Solicitations shall include procurement note L22 when the

acquisition is restricted to material manufactured by the sources listed on the source control

drawing, as indicated by AMSC B.

L22 Restriction of Alternate Offers for Source Controlled Items (SEP 2017)

(1) The manufacturers listed on the source control drawing applicable to the item in the

procurement item description (PID) are the only approved sources. The item can be acquired

from other suppliers, with adequate supply chain traceability documentation to demonstrate the

item was produced by one of the approved manufacturers.

(2) DLA will not evaluate alternate offers for this item. Offerors who are interested in

qualifying their product for purposes of future acquisitions must contact the design control

activity specified on the source control drawing.

(3) Award of this solicitation will not be held pending qualification and approval of any

product. If an offeror’s product was recently approved but has not been added to the list of

approved sources specified on the source control drawing, the offeror must submit a copy of the

design control activity's letter of approval with its offer.

*****

L23 Prescription: 1.603-3-91(b) Include procurement note L23 in indefinite delivery contracts

(IDCs) or blanket purchase agreements (BPAs) when the contracting officer has assigned an

ordering officer.

L23 Ordering Officers (FEB 2018)

(1) The following Government employees have ordering officer authority for [contracting

officer insert contract or ordering vehicle number]:

Name Title Contact Information

[contracting officer insert] [contracting officer insert] [contracting officer insert]

(2) Ordering officers must place orders within the express scope of this indefinite delivery

contract or blanket purchase agreement.

(3) The contracting officer will notify you in writing when adding or terminating an ordering

officer appointment prior to completion of this indefinite delivery contract or blanket purchase

agreement.

*****

L24 Prescription: 16.290(e)(4) The contracting officer may use procurement note L24 in

solicitations and contracts when items being acquired are commercial items for which

manufacturers or suppliers have established, published prices meeting the definition of market

price or catalog price.

L24 Economic Price Adjustment (EPA) – Established Prices (AUG 2017)

(a) The contractor warrants that the unit price stated in the Schedule for [offeror

insert Schedule line item number] is not in excess of the contractor’s applicable established price

in effect on the contract date for like quantities of the same item. The term “unit price” excludes

any part of the price directly resulting from requirements for preservation, packaging, or packing

beyond standard commercial practice. The term “established price” means a price that --

(1) Is an established catalog or market price for a commercial item sold in substantial

quantities to the general public; and

(2) Is the net price after applying any standard trade discounts offered by the contractor.

(b) The contractor shall promptly notify the contracting officer of the amount and effective date

of each decrease in any applicable established price. Each corresponding contract unit price shall
55

be decreased by the same percentage that the established price is decreased. The decrease shall

apply to those items delivered on and after the effective date of the decrease in the contractor’s

established price, and this contract shall be modified accordingly.

(c) If the contractor’s applicable established price is increased after the contract date, the

corresponding contract unit price shall be increased, upon the contractor’s written request to the

contracting officer, by the same percentage that the established price is increased, and the

contract shall be modified accordingly, subject to the following limitations:

(1) The aggregate of the increases in any contract unit price under this clause shall not exceed

percent of the original contract unit price.

(2) The increased contract unit price shall be effective –

(i) On the effective date of the increase in the applicable established price if the

contracting officer receives the contractor’s written request within 10 days thereafter; or

(ii) If the written request is received later, on the date the contracting officer receives the

request.

(3) The increased contract unit price shall not apply to quantities scheduled under the

contract for delivery before the effective date of the increased contract unit price, unless failure

to deliver before that date results from causes beyond the control and without the fault or

negligence of the contractor, within the meaning of the default clause.

(4) No modification increasing a contract unit price shall be executed under this paragraph

(c) until the contracting officer verifies the increase in the applicable established price.

(5) Within 30 days after receipt of the contractor’s written request, the contracting officer

may cancel, without liability to either party, any undelivered portion of the contract items

affected by the requested increase, except as follows.

(i) The contractor may, after that time, deliver any items that were completed or in the

process of manufacture at the time of receipt of the cancellation notice, provided the contractor

certifies and notifies the contracting officer of such items within 10 days after the contractor

receives the cancellation notice.

(ii) The Government shall pay for those items at the contract unit price increased to the

extent provided by paragraph (d) of this clause.

(iii) Any standard steel supply item shall be deemed to be in the process of manufacture

when the steel for that item is in the state of processing after the beginning of the furnace melt.

(d) During the time allowed for the cancellation provided for in subparagraph (c)(5) of this

clause, and thereafter if there is no cancellation, the contractor shall continue deliveries

according to the contract delivery schedule, and the Government shall pay for such deliveries at

the contract unit price, increased to the extent provided by paragraph (c) of this clause.

(e) The contractor shall certify on each invoice that each unit price stated therein reflects all

decreases required by this clause and shall certify on the final invoice that all price decreases

required by this clause have been applied in the manner required herein.

(f) Disputes. Any dispute arising under this clause shall be determined in accordance with the

Disputes clause of the contract.

*****

L25 Prescription: 16.290(h) The contracting officer shall include procurement note L25 in

solicitations when using negotiation procedures that include economic price adjustments.

L25 Evaluation of Offers – Economic Price Adjustment (AUG 2017)
56

(a) Offers in response to solicitations will be evaluated without adding any amount for

economic price adjustment unless the economic price adjustment (EPA) clause included in the

solicitation provides for offerors to specify the portion of the contract price subject to EPA. In

this case, the offered price(s) subject to the EPA clause will be adjusted to the maximum possible

extent under the EPA using the price ceiling limitation provision of such clause for the basic

contract plus all options covered by the evaluation. The resulting price(s) will be used for

evaluation of offers.

(b) If a successful offeror stipulates a lower maximum increase limitation then that included in

the solicitation, it will be incorporated into the resulting contract.

(c) Offers which (1) increase the maximum ceiling percentage specified in the solicitation, (2)

stipulate a maximum decrease limit, or (3) delete or otherwise alter the economic price

adjustment clause, will not be considered for award, unless the contracting officer determines

that award on such basis is in the best interests of the Government and all offerors are afforded

an opportunity to offer on the same basis.

*****

L26 Prescription: 16.504(a)(4)(viii) Use procurement note L26 in solicitations which will result

in IDCs when it is anticipated that the contractor will offer a price break for high quantity

delivery orders.

L26 Evaluation of Quantity Sensitive and Indefinite Delivery Contracts (AUG 2017)

(1) To be eligible for award for an item, the contractor shall offer prices for each quantity

increment stated in the solicitation.

(2) The Government will—

(i) Evaluate prices on a weighted basis, as identified in the solicitation.

(ii) Assign the highest weights to incremental quantities, as identified in the solicitation,

within which it anticipates orders are most likely to be issued.

(iii) Evaluate offers by multiplying the designated weight by the unit price for each order

increment and adding the results.

(iv) Make only one award for each line item.

(v) Issue each delivery order at the price offered for that increment.

*****

L27 Prescription: 16.590(a) Contracting officers may use procurement note L27 in solicitations

when a method is needed for making additions or deletions to items covered by the contract (e.g.,

corporate contracts, LTCs incorporating a manufacturer’s price list, comprehensive weapon

system spare parts support, a specific range of items).

L27 Addition and Deletion of Items (AUG 2017)

(1) The Government reserves the right to unilaterally delete items that were available from only

one manufacturer at the time of award if an alternate source of supply becomes available or the

Government’s requirements are modified to provide for full and open competition. The

Government will provide a 30-day advance notice to the contractor prior to deleting any item

from the contract.

(2) The Government may add new items to the contract through bilateral modification with

negotiated prices. All new requirements are subject to synopsis prior to addition to the contract.

(3) Discontinued items:

(a) The contractor agrees to provide the Government with immediate, written notification

when the manufacturer will discontinue an item, including a recommendation for any potential
57

substitute or replacement items. If the Government elects to include a substitute or replacement

item in the contract, the contracting officer will modify the contract accordingly.

(b) If the manufacturer discontinues an item without replacement, the contractor shall include

in the notice a recommendation concerning the availability of items that are comparable in form,

fit, and function. The contractor shall not incur any costs related to alternate sources of supply

without the express written approval of the contracting officer. The Government has the option

to make a last time order, or series of orders, within 30 days after receiving written notification

of the discontinued item, after which the item will be deleted from the contract. The contractor

shall honor any last time order, unless it is returned to the ordering office within 10 days after

issuance with written notice stating the full quantity is not available for shipment. The parties

will negotiate the terms of such orders, including changes to the delivery schedule and maximum

quantity available for shipment.

*****

L29 Prescription: 39.203(a)(S-90) Unless an exception applies (reference FAR 39.204),

contracting officers shall insert procurement note L29 in solicitations when procuring EIT

products and services.

L29 Section 508 Requirements (OCT 2020)

Offerors shall comply with the Section 508 accessibility requirements. By submission of its

offer, the offeror affirms that its Electronic Information Technology (EIT) supplies and services

are accessible as outlined in the law, the standard, and FAR Subpart 39.2. Offerors shall

complete the current revision of the Voluntary Product Accessible Template (VPAT) Rev 508 at

https://www.itic.org/policy/accessibility/vpat (copy website address into browser). If applicable,

offerors shall indicate where their Section 508 EIT compliance information is available for

review (e.g., offeror’s website or other location the contracting officer can access). The

contracting officer may require a demonstration of Section 508 compliance prior to award.

*****

L30 Prescription: 47.303-90 For wood products requiring export shipment, the contracting

officer shall insert procurement note L30 in solicitations over the SAT that include FAR 52.247-

51.

L30 Computation of Cube – Wood Products (AUG 2017)

For the purpose of applying the rates specified in paragraph (d) of Federal Acquisition

Regulation (FAR) provision 52.247-51, use the following computations for the total cubic feet

for each contract line-item number (CLIN):

(1) Softwood lumber: Compute the cube based on the minimum size specified by the issue of

the American Softwood Lumber Standard PS20-70 in effect on the date of the solicitation for

nominal size, degree of surfacing, and moisture content specified for each CLIN. When a CLIN

specification permits any stage of seasoning and offers are submitted based on furnishing dry

lumber for specified CLINs, base the cube of the CLIN on the minimum dry size for the stated

nominal size and degree of surfacing.

(2) Hardwood lumber: Compute the cube based on the minimum size specified by the National

Hardwood Lumber Association rules in effect on the date of the solicitation for the nominal size,

degree of surfacing, and moisture content specified for each CLIN.

(3) Poles, piling and logs: Compute the cube in board foot measure using the Brereton scale and

the minimum butt and tip circumferences and the length specified for each CLIN. Compute
58

measurement tons using the conversion factor of 480 board foot measure equals one

measurement ton or 40 cubic feet.

(4) Plywood: Compute the cube based on plywood being packaged as required by Product

Standard PS-2 and PS-3.

(5) Other wood products: Compute the cube based on the dimensions specified for each CLIN.

*****

L31 Prescription: 11.9001 Contracting officers shall insert procurement note L31 in all

solicitations and contracts for parts and supplies, except for DCSO, DLA Energy, DLA Troop

Support – Subsistence, and DLA Troop Support – C&T.

L31 Additive Manufacturing (JUN 2018)

(1) Additive manufacturing (AM) is a process of joining materials to make objects from threedimensional (3D) model data, usually layer upon layer, as opposed to subtractive manufacturing

methodologies, which remove material from areas where it is not desired, or other traditional

manufacturing technologies, such as molding or stamping.

(2) Unless AM is specifically authorized in the solicitation/contract, quotes/offers may not

include parts or supplies made using the additive manufacturing process. The Government will

not evaluate offers that include an item or items produced using AM, and such offers are not

eligible for award for the current procurement. A quoter/offeror proposing to supply an AMproduced item may submit a request to the contracting officer for approval of the item for

evaluation by the Engineering Support Activity (ESA) for acceptability for future procurements

of the same items.

(3) If an item produced using AM is presented to the Government for inspection and acceptance

that was not authorized in the solicitation/contract, the Government may reject the item as

nonconforming.

*****

L32 11.9201(c) Contracting officers shall include procurement note L32 in all solicitations for

items that require FAA certification.

*****

L32 Federal Aviation Administration (FAA) Certified Parts (JUN 2020)

(1) This item must be produced by an FAA-approved manufacturer. Material shall be new,

unused, and not previously owned by the Government. To be considered for award, the offeror

shall submit with its offer sufficient documentation, referencing the solicitation number in the

title, to demonstrate it has one or more of the following FAA approvals/designations:

(a) Manufacturers: Production Certificate Holder; Part Manufacturer Approval; Technical

Standard Order Approval; and/or Direct Ship Authority.

(b) Dealers/distributors: FAA Advisory Circular (AC) 00-56B accreditation; or FAA AC 00-56A

accreditation until their accreditation expires, is superseded upon renewal, or is cancelled or

removed by the accreditation organization.

(2) Dealers/distributors asserting compliance with FAA AC 00-56A or FAA AC 00-56B must—

(a) Be listed on the Voluntary Industrial Distributor Accreditation Program Database at Aviation

Supplier Association (ASA) (http://www.aviationsuppliers.org/FAA-AC00-56), which the ASA

maintains for the FAA; or

(b) Provide with their offer traceability and system quality documentation, referencing the

solicitation number in the title, that demonstrates the following:
59

(i) Unbroken chain of traceability, by lot and batch number or by serial number, from the original

FAA-approved manufacturer through all entities that either purchased, received, stored, and/or

redistributed the item(s); and

(ii) Quality system, for distributors of civil aeronautical parts, accredited by one or more of the

following organizations:

Quality System

Standards

Organization

Acceptable Quality

System

Standard

(Current Revision

Required)

Title Accreditation Organization

Aviation Suppliers

Association

(ASA)

ASA-100 Quality System

Standard

List maintained by Aviation Suppliers

Association (ASA) (https://www.aviationsup

pliers.org/default.aspx)

Transonic Aviation

Consultants

TAC-2000 Aeronautical Parts

Distributor Quality

Assurance

Standard

List maintained by Transonic Aviation

Consultants (http://transonicaviation.com/)

International

Organization for

Standardization

(ISO)

ISO-9001 Quality

Management

Systems

Requirements

Certification bodies accredited by International

Accreditation Forum (IAF) accreditation body

signatories (https://www.iaf.nu/)

International

Aerospace Quality

Group (IAQG)

AS9100,

AS9110

AS9120

(EN9100

EN9110, and

EN9120)

Quality

Management

Systems

List of organizations (certification

bodies) is maintained on IAQG Aerospace

Supplier Information System (OASIS)

Database Website

(https://www.iaqg.org/oasis/login)

*****

L33 Prescription: (moved to H15)

L33 Transporter Proof of Delivery (TPD) (NOV 2020)

Applies to DLA Aviation, DLA Land and Maritime, and DLA Troop Support solicitations and

awards for supplies when all of the following conditions exist:

(A) Contract deliveries will be made directly to DLA customers;

(B) Award will be made on a fixed-price basis;

(C) Inspection or acceptance at source is not required;

(D) Use of fast payment procedures is not authorized;

(E) Shipments to overseas destinations or to containerization consolidation points are not

required; and
60

(F) Acquisition is not being conducted under the subsistence total order and receipt electronic

system (STORES), Defense Medical Logistics Standard Support (DMLSS), Industrial Prime

Vendor (IPV), or Integrated Logistics Partner (ILP) programs; and

(G) The clause at 52.232-25, Prompt Payment, applies.

*****

M01 Prescription: 9.202(a)(2)(ii) Contracting officers shall include procurement note M01 in

solicitations when purchasing qualification items in Federal Supply Classes (FSCs) 5961,

Semiconductors and Hardware Devices, and 5962, Electronic Microcircuits.

*****

M01 Approved Suppliers for Federal Supply Class (FSC) 5961, Semiconductors and

Hardware Devices, and FSC 5962, Electronic Microcircuits (JUN 2020)

(1) This material includes a sourcing restriction. The categories of sources of supply listed

below, in order of precedence with Category One having the highest precedence, are eligible for

award. Award, if made, will be within the highest category submitting an acceptable offer.

(a) Category One:

(i) The approved source (e.g., Original Component Manufacturer (OCM)/Original Equipment

Manufacturer (OEM)) for the item specified in the solicitation/contract;

(ii) The approved source on the applicable Qualified Products List (QPL)/Qualified

Manufacturers List (QML); or

(iii) The authorized distributors of the OCM/OEM or QPL/QML.

(b) Category Two: When no acceptable offer is received from suppliers listed in Category One,

distributors listed on the Qualified Suppliers List of Distributors (QSLD), with adequate supply

chain traceability documentation to the approved source of the item, are eligible to receive an

award.

(c) Category Three: When no acceptable offer is received from suppliers in Category One or

Category Two, the Government may make an award based on offers received from suppliers

listed on the Qualified Testing Suppliers List (QTSL), with adequate test documentation.

(2) The QSLD Program (Qualified Suppliers List of Distributors

(https://landandmaritimeapps.dla.mil/offices/sourcing_and_qualification/offices.aspx?Section=Q

SL); and QTSL Program (Qualified Testing Suppliers List)

(https://landandmaritimeapps.dla.mil/offices/sourcing_and_qualification/offices.aspx?Section=Q

TS) include the full listings of QSLD and QTSL suppliers, along with the qualification criteria.

*****

M03 Prescription: 9.202(a)(2)(iv) Contracting officers shall include procurement note M03 in

solicitations when purchasing Troop Support QSLM/QSLD qualification items. If a QPL

requirement applies, the contracting officer shall advise potential offeror(s) they must provide a

QPL item and advise contractors with QSLD status they must provide the product of contractors

with QSLM status whether the item is governed by a QPL or not. Contracting officers shall

review the Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for

Distributors (QSLD) (https://www.dla.mil/TroopSupport/IndustrialHardware/Engineering-andTechnical-services/Qualified-Suppliers-List/) to validate Troop Support QSL sources.

*****

M03 Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for

Distributors (QSLD) for Troop Support (JUN 2020)

(1) This is a qualified item. Only manufacturers listed on the Qualified Suppliers List for

Manufacturers (QSLM)/Qualified Suppliers List for Distributors (QSLD)
61

(https://www.dla.mil/TroopSupport/IndustrialHardware/Engineering-and-Technicalservices/Qualified-Suppliers-List/) with adequate supply chain traceability of the item specified

in the solicitation/contract back to the QSLM are eligible to receive an award.

(2) The Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for

Distributors(QSLD) (https://www.dla.mil/TroopSupport/IndustrialHardware/Engineering-andTechnical-services/Qualified-Suppliers-List/) provides the full listing of QSLM and QSLD

suppliers, along with the qualification criteria.

*****

M04 Prescription: 9.306(S-96) The contracting officer shall include procurement note M04 if

the Government’s laboratory cost will be a factor in evaluating offers.

M04 Evaluation Factor for Government Testing of First Articles (MAY 2020)

The cost to the Government for first article testing is a factor in evaluating offers. The

contracting officer will add the Government’s testing cost to the offered price of the applicable

item. Unless cited elsewhere in the solicitation, the testing cost is:

Item Government testing cost

$

$

*****

M05 Prescription: 11.390(b)(1) All offers for unused former Government surplus property will

be evaluated and a $200 evaluation factor shall be applied. Solicitations shall include

procurement note M05 unless there is a documented restriction for unused former Government

surplus property. The procurement note is automatically included in automated solicitations.

M05 Evaluation Factor for Unused Former Government Surplus Property (SEP 2016)

(1) All offers for unused former Government surplus property shall have a $200 evaluation

factor.

(2) All offers for CSI require evaluation by the ESA(s). An evaluation factor of $600 shall be

applied for coordination with each ESA.

(3) If the contracting officer cannot determine acceptability and coordinates with the ESA(s) on

other than CSI, an evaluation factor of $600 shall be applied for each ESA.

*****

M06 Prescription: 11.391(b) Solicitations shall include procurement notes L04 and M06 when

items are identified in the item description only by the name of an approved source (CAGE

code), a part number, and a brief description.

M06 Evaluation of Offers of Alternate Product for Part Numbered Items (SEP 2016)

Offers of alternate product will not be evaluated for the contract action if:

(1) The solicitation is automated;

(2) It does not meet the dollar threshold for savings, after an evaluation factor of $600 is applied

for coordination with each ESA; or

(3) When the time proposed for award does not permit evaluation and delay of award would

adversely affect the Government.

*****

M07 Prescription: 17.9304(g) Solicitations issued by DLA Aviation, DLA Land and Maritime,

and DLA Troop Support Medical, Subsistence, Construction & Equipment (C&E), Clothing &

Textile
62

(C&T), and Industrial Hardware (IH) must include procurement note M07 when S&S

requirements apply.

M07 Surge and Sustainment (S&S) Evaluation (FEB 2017)

(1) Capability Assessment Plan (CAP) Evaluation: The CAP will be reviewed and assessed for

responsiveness, completeness, and technical merit. The CAP must demonstrate (i) the offeror’s

ability to provide the full S&S quantity and meet the delivery requirements as specified in the

solicitation; (ii) the technical merits of the proposed solutions to any identified shortfalls in S&S

quantity and/or delivery requirements; and (iii) the ability to achieve the solutions without

Government investment. If the CAP includes Government investment, the evaluation includes

plans to refresh or replace S&S material and related exit strategy to ensure the Government’s

continued surge capability.

(2) S&S Past Performance History: The quality and extent of the offeror’s historical surge

support performance will be considered as part of the overall past performance evaluation. In the

absence of or in addition to historical S&S capability support, the contracting officer may

consider other relevant performance history that demonstrates the offeror’s ability to respond to

and sustain higher than normal production rates or faster than normal delivery requirements, or

both.

(3) The contracting officer will include the S&S price in the overall price evaluation.

*****