AP3.13 APPENDIX 3.1 3 

ACCEPTANCE ALERT 

Field Leaend 

Document Identifier 

PllN 

SPIIN: CallIOrder 

Identity Code: Contract 

Administration ADP Point 

Identity Code: Ship-To 

Shipment Identification 

Data: 

Shipment Number 

Shipment Number Suffix 

Record 

Positionls) 

1 -3 

4-1 6 

17-20 

21 -26 

27-32 

33-40 

(33-39) 

(40) 

Entry and Instructions 

Enter code PK5. 

Enter the number assigned to the contract 

against which acceptance is to be reported. 

See appendix API .48. 

Enter the call or order number, if applicable, 

under which the shipment was made. See 

appendix API .49. Modification numbers, 

including Provisioned Item Order numbers, 

will not be entered. Leave blank if no call or 

order number applies. 

Enter the identity code of the DCMR ADP 

point. This code is prescribed in appendix 

API .4. (The AIR is later forwarded through 

DAAS to this ADP point.) 

Enter the identity code of the consignee to 

whom shipment was made. See appendix 

API .4. 

See appendix API .44 

Enter from the DD Form 250 or the DD Farm 

1 155 the shipment number assigned to 

discretely identify this shipment under the 

contract. 

Enter the alpha suffix code from the DD Form 

250 or DD Form 11 55. This code will be a Z 

(final shipment against the contract) or an 

alpha (replacement shipment). See chapter 

5, section C5.6. Otherwise, leave blank. 
Field Leaend 

CLlN or ELlN 

Quantity: 

Quantity Shipped 

Purchase Unit 

Stock Number 

Date Shipped 

Record 

 position!^) Entrv and Instructions 

Enter the basic exhibit line item number in rp 

41-44, if applicable; if not, enter the basic 

contract line item number. See appendix 

AP1.50. Right justify and prefix with zeros to 

fill the field. Enter the corresponding subline 

item number in rp 45-46; if no subline, leave 

blank. 

Enter the quantity shown as shipped on the 

shipping document. See appendix APl.46. 

Right justify and prefix with zeros to fill the 

field. 

Enter the purchase unit shown on the 

shipping document. See appendix API .13. 

Enter the National Stock Number (NSN) or 

local stock number for the CLlN as reflected 

on the shipping document. See appendix 

API .42. When a stock number is not 

applicable, enter the manufacturer's part 

number if 13 positions or less, FSCM in rp 

57-61 and part number in (see appendix 

API .43) rp 62-69. When neither a stock 

number nor a part number applies and there 

is a mark-for code in the DD Form 1155 or in 

block 4 of the DD Form 250, enter the 

DoDAAC in rp 58-63. When none of the 

above applies, enter other identifying 

information, such as an office symbol or 

name, in rp 58-69. Otherwise, leave blank. 

Enter the date of shipment as reflected on the 

shipping document. This date is expressed 

as year-month-day in accordance with 

appendix API .2. When the shipping 

document indicates that the shipping date is 

estimated, enter an X-overpunch in rp 70. 
Transaction Status 

Indicator 

DoD 4000.25-5-M 

Record 

Positionls) Entrv and Instructions 

Procurement Quality 77 When quality assurance (inspection) is to be 

Assurance (PQA) Site performed at destination, enter code D; 

otherwise, enter code S. See appendix 

- AP1.14. 

Special Contract 78 If the contract contains a Liquidated 

Provision: Liquidated Damages clause, enter Clause code A from 

Damages appendix AP1.ll; otherwise, leave blank. 

This advises the consignee that acceptance 

action should be expedited. 

Cash Discount Stipulation 79 Enter the appropriate code from appendix 

AP1.27. This advises the consignee that a 

cash discount applies and acceptance should 

be expedited. 

80 Enter the appropriate code in accordance 

with appendix AP1.22. See chapter 6, 

a sections C6.6. and C6.7. If no entry, leave 

blank. 

v