OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

WASHINGTON, DC 20301-3500

 SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE 

SUBJECT: Approved Defense Logistics Management Standards Change 1466, Establishing 

Ownership at Time of Receipt for DLA Distribution Centers (Supply and Supply 

Discrepancy Reporting)

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

Addressees may direct questions to Wesley Best at DEDSO.Supply@dla.mil. Others 

must contact their designated PRC representative available at https://www.dla.mil/ DefenseData-Standards/Committees/Contacts/. 

Leigh E. Method, SES

Deputy Assistant Secretary of Defense 

for Logistics

Attachment:

As stated

cc:

OUSD(C)

DLA J6DS
Enclosure, ADC 1466

Page 1

Approved Defense Logistics Management Standards Change 1466

Establishing Ownership at Time of Receipt for DLA Distribution Centers

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Logistics 

Agency (DLA), Logistics Operations, James Weiner, james.c.weiner@dla.mil.

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: Substantive updates made after approved change are 

identified in green highlighting.

This approved change establishes the procedures under which wholesale and retail custodial 

receiving operations will facilitate processing receipts when the required Defense Logistics 

Management Standards (DLMS) 527D Prepositioned Materiel Receipt (PMR) is not present.

This policy does not impact current disposal policy. It provides the Department’s materiel 

managers and owners’ control of the materiel they are tasked with managing and directing 

through standard Department of Defense (DoD) supply processes. This approved change 

addresses two conditions: 1) when a materiel receipt has accompanying documentation, and 2) 

when a materiel receipt does not have accompanying documentation. In both cases, an

informational supply discrepancy report (SDR) (DLMS 842A/W, if no PMR is the only 

discrepancy) will be submitted by the receiving activity and the receipt transaction, DLMS 527R 

(Legacy Document Identifier Code (DIC) D4_ or D6_), will include two newly developed

receipt acknowledgement discrepancy codes to inform the owner of the way the posting occurred 

so they can better manage the materiel.

b. Background: 

(1) The DoD has significant problems establishing the rights and obligations at 

time of receipt. The DLMS 527D PMR is the gold standard for this to occur. In fiscal year (FY) 

2022, $16.1 billion and an additional $13.6 billion in FY 2023 (at the time of writing) were

processed at DLA wholesale custodial receiving operations where the DLMS 527D PMR was 

not present. There is currently no specific DoD policy or procedures available to establish the 

rights and obligations to the assets received when this occurs.

(2) The Office of the Deputy Assistant Secretary Defense for Logistics convened 

a working group to establish policy for establishing ownership (rights and obligations) at 

wholesale custodial supply depots. The working group met in January 2023 and developed this

solution in line with Federal Accounting Standard Advisory Board (FASAB) Handbook 

Guidance using Technical Bulletin 2017-2: Assigning Assets to Component Reporting Entities, 

as guidance. The DoD No-PMR Integrated Project Team developed these processes and

procedures for wholesale custodial receiving activities to follow. 

3. CHANGE IN DETAIL: 

a. Technical Details: Addition of the two new discrepancy codes to be used during 

DLMS 527R receipt processing (LQ Segment (ID 300), LQ01 (ID 1270), Qualifier EI) in 

situations where no DLMS 527D PMR exists to process the receipt against.
Enclosure, ADC 1466

Page 2

• Receipt Acknowledgment Discrepancy Code (Y) - No PMR. Receipt processed 

with documentation. Informational Supply Discrepancy Report (if this is the only 

discrepancy) required.

• Receipt Acknowledgment Discrepancy Code (Z) - No PMR. Receipt processed 

without documentation. Informational Supply Discrepancy Report (if this is the 

only discrepancy) required.

b. Revised Transaction Flow: No impact.

4. IMPLEMENTATION TARGET: DoD Components must evaluate each warehouse 

management system of record and their corresponding accountable property system of record to 

determine the level of impact. Upon approval, DoD Components must plan for implementation 

of this change not to exceed two (2) fiscal years. 

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: Addition of Receipt Acknowledgment

Discrepancy Code to the DLMS 527R (LQ Segment (ID 300), LQ01 (ID 1270), Qualifier EI).

(1) Receipt Acknowledgment Discrepancy Code (Y) - No PMR. Receipt

processed with documentation. Informational Supply Discrepancy Report (if this is the only 

discrepancy) required.

(2) Receipt Acknowledgment Discrepancy Code (Z) - No PMR. Receipt

processed without documentation. Informational Supply Discrepancy Report (if this is the only 

discrepancy) required.

b. Automated Information Systems (AIS): DoD systems receiving the DLMS 527R 

will be impacted due to additional Receipt Acknowledgment Discrepancy Code additions

defined in section 5a. 

c. Defense Automatic Addressing System (DAAS): Not applicable.

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: 

(1) Update DLM 4000.25, Volume 2, Chapter 12, Due-in and Pre-positioned 

Materiel Receipt, as shown in the enclosure.

(2) Update DLM 4000.25, Volume 2, Chapter 13, Materiel Receipt, as shown the

enclosure.

(3) Update DLM 4000.25, Volume 2, AP2.17 Appendix 2.17, Receipt 

Acknowledgement Discrepancy/Information Indicator Codes, as shown in the enclosure.

7. Non-DLM 4000.25 Publications: None identified.
Enclosure, ADC 1466

Page 3

8. ASSUMPTIONS: None identified.

9. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notices of Findings and Recommendations (NFR): DLA FIN-2022-WCF-082, 

Insufficient Policies and Procedures to Track Inventory received and not yet recorded in 

Distribution Standard System (DSS).

b. Corrective Action Plan (CAP) Reference: DLACAP-11707.

c. Other FIAR, Material Weakness, and Audit-Related Information: None.

10. END-TO-END TESTING REQUIREMENTS: Not applicable.

11. REFERENCES: DLM 4000.25, Volume 2, Supply Standards and Procedures.

12. PROPOSED DLMS CHANGE (PDC) 1466 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS Concur. DEDSO accepts and acknowledges. 

2. DLA DLA J341 concurred with comments:

1. Code (2) –

2. The applicability is repeatedly stated 

to affect “DLA wholesale custodial 

receiving operations”. The descriptions 

throughout the document are directed to 

storage at DLA Supply Depots. 

However, the proposed transactional 

changes do not seem to account for the

same transactions being used by DLA 

Disposition Services.

Why this matters. PMR data can be 

supplied in multiple ways to DLA 

Disposition Services that does not rely 

upon the 527D. Lack of a 527D should 

NOT generate an SDR. PMR from 

ETID and FEPMIS for LESO turn-ins 

are just 2 examples. The other key 

distinction is ownership. The change 

makes sense for a Wholesale Supply 

Depot as item ownership for material in 

DEDSO accepts and acknowledges DLA 

J345’s comments below:

1. This is an incomplete comment and not 

substantive. 

2. No impact on Disposition Services 

receiving operations. If she is asking for the 

PDC to define that I think we can add 

verbiage to that effect. Something like “This 

policy is intended to be used at wholesale 

and retail receiving operations and does not 

impact current Disposal Policy”. The 

working group was focused on wholesale 

and retail receiving operations. - Jim 

Weiner 
Enclosure, ADC 1466

Page 4

Component Response/Comment Disposition

storage needs additional 

communication. Disposition Services 

becomes the owner of all Excess 

property and does not store on behalf of 

another owner. It is possible that this 

change is not intended to affect DLA 

Disposition Services receiving 

processes, I do not believe that verbiage 

is articulate enough to define 

Disposition 527D and 527R 

transactions from those of a Supply 

Depot. 

3. US Air Force Concur with comments:

This process will not resolve materiel 

going into erroneous ownership and 

material remains frustrated causing 

excessive processing delay to meet 

Services needs. Specifically, for USAF 

the table is misleading and does not 

provide a comprehensive and timely 

method to resolve frustrated cargo. The 

Source of Supply and/or PICA/SICA 

determination should apply regardless 

of the document number for those 

shipments without PMR data. 

WMS coded to check FLIS:

Air Force Material assignment for 

receipts with no PMR; applicable to all 

Services 

1. If Air force document number (F, D, 

E) and Air Force is PICA, give material 

to Air Force ownership identified as the 

PICA.

2. If Air Force document number and 

Air Force is NIMSC 5 SICA and doc-nr 

DoDAAC Other than (FB2029, 

FB2039, FB2065) then give material to 

the PICA.

3. If Air force document number and 

Air Force is not PICA and Air Force is 

NOT NIMSC 5 Or 6 SICA give 

DEDSO accepts and acknowledges DLA

J345’s concurrence to Air Force comments 

below:

This is a known and accepted gap of the 

working group, as incorporating each 

service NIMSC 5/6 rules would make this 

extremely complex. 

When it was reviewed [Air Force] wanted 

to take into account the NIMSC PICA/SICA 

rules listed in the comments.

I presented these to the group, but it was 

decided that it was too difficult for the 

receiving clerk to apply these rules. It was 

decided not to be incorporated.
Enclosure, ADC 1466

Page 5

Component Response/Comment Disposition

material to the Air Force SICA RI.

4. If Air Force document number and 

condition code = ‘R’ give to Air Force 

ownership at the ALC that is receiving 

the material (FGB, FHB, FLB)

Not Air Force Doc-nr.

5. If not an Air Force document number 

and Air Force is PICA and other service 

is NIMSC 5 or NIMSC 6 SICA then 

give material to the Air Force PICA RI.

6. If Not an Air Force document 

number, and Air Force is not a SICA, 

then give it to the PICA. Do not put in 

Air force ownership.

7. If not an Air Force document 

number, and Air Force is a SICA, then 

put it in PICA ownership.

4. US Army No response. DEDSO accepts and acknowledges that no 

response is acceptance of the ADC.

5. US Marines Concur with comments:

1. Relying solely on a Transportation 

Control Number (TCN) as the exclusive 

data source for receipts poses a risk of 

record duplication at the document 

number level. This is particularly 

problematic when consolidating 

shipments, as a single TCN may not 

accurately represent multiple 

shipments.

2. In cases where only a consolidated 

manifest is available, utilizing the TCN 

for all accompanying shipments can 

result in incomplete and inaccurate 

receipting. To mitigate this risk, it is 

recommended to conduct minimal 

research through a transportation 

system like Integrated Data 

Environment/Global Transportation 

Network Convergence (IGC) when a 

document references a TCN, ensuring 

DEDSO accepts US Marine Corps 

comments per the below responses provided 

by DLA, which were sufficient for the 

Marine Corps. 

1. Those were assumed risks the group 

agreed upon, USMC is echoing the risks 

identified and assumed by the working 

group. 

2. The burden of research relating to 

shipment preparation failure, by the 

directing ICP and their shipping entities, 

falls on the ICP to research, the recipient 

does not have the resources or knowledge to 

accomplish that.
Enclosure, ADC 1466

Page 6

Component Response/Comment Disposition

accurate information for the receipting 

process.

6. US Navy Concur with comments:

1. Page 5 

C12.3.1.1. The following business rules 

apply to post a DLMS 527R Receipt 

lacking a DLMS 527D PMR:

• Procurement (D4_) - If no PMR is 

present, and paperwork contains a 

document number or delivery order 

number in addition to the contract 

number, receive materiel using the

following table and the document 

number. If only a contract number is 

known, post to PICA using contract 

number (D4_). If no paperwork is 

available, receipt to the PICA in FLIS 

using a local constructed document 

number (D6_).

2. Page 8 

C13.2.9.3.10.1.2.1 Procurement (D4_) -

If no PMR is present, and paperwork 

contains a document number or 

delivery order number in addition to the 

contract number, receive materiel using 

the following table and the document 

number. If only a contract number is 

known, post to PICA using contract 

number (D4_). If no paperwork is 

available, receipt to the PICA in FLIS 

using a local constructed document 

number (D6_). 

DEDSO accepts US. Navy’s comments and 

has added it to the ADC, highlighted in 

green.

7. USTRANSCOM Concur with comment:

1. “It will have a small impact on our 

IGC program which will submit a 

change to add the new codes (Y and Z) 

and this requested change will go into 

the backlog.”

DEDSO accepts and acknowledges.
Enclosure, ADC 1466

Page 1

Enclosure

Additions are shown in red bold italics and deletions by double strikethrough. Renumber as 

needed. 

a) Update DLM 4000.25 Volume 2, Chapter 12, Due-in and Pre-positioned Materiel 

Receipt as shown below.

Preceding text not shown

C12.3.1. Due-In Information Requirements. Owners/managers will provide 

maintenance and storage activities with due-in information for scheduled materiel 

receipts by providing them with PMR transactions. For due-ins from procurement 

instrument sources, IMMs will include applicable contract information and packaging 

data, to facilitate the receiving process and reduce the need for hard copy contracts at 

the receiving activity. As part of the contract information, the IMM will include indicators 

identifying whether the contract required unique identification (UID) or passive Radio 

Frequency Identification (pRFID).1 If the owner/manager fails to generate a PMR for 

DLA Distribution Center receipt, the distribution center will submit a Supply Discrepancy 

Report to the owner/manager. If the owner/manager fails to generate a 527D PMR, 

an informational Supply Discrepancy Report (if this is the only discrepancy) will 

be submitted to the owner in addition to a DLMS 527R Receipt transaction with a 

receipt acknowledgment discrepancy code alerting the owner/manager of the 

posting without PMR (with or without documentation). When these procedures 

are used to assign ownership, Components will monitor informational SDRs and 

receipt postings and validate ownership was accurately assigned for those 

transactions.

C12.3.1.1. The following business rules apply to post a DLMS 527R 

Receipt lacking a DLMS 527D PMR:

• Procurement (D4_) - If no PMR is present, and paperwork contains a 

document number or delivery order number in addition to the contract 

number, receive materiel using the following table and the document 

number. If only a contract number is known, post to PICA using 

contract number (D4_). If no paperwork is available, receipt to the PICA 

in FLIS using a local constructed document number (D6_).

• Non-Procurement (D6_) - If no PMR is present, based on the first 

position of the document number, post as shown on the following table, 

if no documentation exists, post to the PICA listed in FLIS using a local 

constructed document number.

1 DLA DSS will implement these new procedures IAW Approved DLMS Change (ADC) 172 in January 2007, 

enabling DSS to use the indicator when the IMM provides it in the 527D PMR transaction.
Enclosure, ADC 1466

Page 2

Position 1 of 

Document 

(Sequence) 

Number

Position 2 of 

Document 

(Sequence) 

Number PICA Post to

B, C, W Army Army PICA

W Non-Army NAMI-AJ2

B Non-Army AG0

C B Non-Army A12

C D Non-Army B14

C G Non-Army B16

C H Non-Army B17

C K Non-Army AKZ

C L Non-Army B64

C M Non-Army B14

N, R, V, Q, P Navy NRP

Non-Navy NRP

F, E, D USAF

USAF 

PICA

Non-USAF FHZ

M, L USMC MPB

NonUSMC MPB

S DLA SMS

Non-DLA SMS

Note - For USAF 

ALC receipts 

without PMR

Tinker = FHB

Robins = FLB

Hill = FGB

 C12.3.1.2. For receipts without PMR use a receipt acknowledgment 

discrepancy code as follows:

C12.3.1.2.1 Receipt Acknowledgment Discrepancy Code (Y) -

No PMR. Receipt processed with documentation. Informational Supply 

Discrepancy Report (if this is the only discrepancy) required.

C12.3.1.2.2. Receipt Acknowledgment Discrepancy Code (Z) -

No PMR. Receipt processed without documentation. Informational Supply 

Discrepancy Report (if this is the only discrepancy) required.

b) Update DLM 4000.25.2.M Volume 2, Chapter 13, Materiel Receipt as shown below.

Preceding text is not shown

C13.2.9.3.8.2. Documentation. Absence of the shipping 

documentation should not prevent receipt processing and reporting. or later issue of the 
Enclosure, ADC 1466

Page 3

materiel. Research in accordance with C13.2.8.2.4., to report the receipt. New 

procurement materiel received without documentation, will be receipted using a 

local constructed document number to the PICA. The discrepancy reporting 

requirements in C13.2.8.1 still apply.

Intervening text is not shown

 C13.2.9.3.10.1.1. No PMR File Exists. When the PMR is not 

available, the receiving activity will report the receipt using documentation, packaging, 

and other information, as available and the distribution center will follow the 

procedures below and submit an informational Supply Discrepancy Report (if this 

is the only discrepancy) to the owner in addition to a DLMS 527R Receipt 

transaction with a receipt acknowledgment discrepancy code alerting the 

owner/manager of the posting without PMR (with or without documentation). 

When these procedures are used to assign ownership, Components will monitor 

informational SDRs and receipt postings and validate ownership was accurately 

assigned for those transactions.

submit the information only SDR to the materiel owner. The distribution center will 

identify the SDR as informational or otherwise indicate requested action. Materiel will 

be sent to the DLA Disposition Services activity when inspection of inter-DoD 

Component receipts reveals materiel to be SCC H at less than $500 per item except as 

specified in these procedures, or take other automatic disposal action based on criteria 

issued by the DoD Components. This includes expired shelf-life materiel identified as 

Type I, or whose expiration cannot be identified at time of receipt regardless of 

ownership, supply condition code, or dollar value, except as listed in C13.2.5.3.2. When 

taking automatic disposal action, cite SCC H and Management Code M or T in the 

Receipt Transaction, in addition to the discrepant receipt management code, for the 

discrepant quantity. To establish an audit trail when materiel is condemned upon 

receipt and shipped directly to DLA Disposition Services, cite the disposal turn-in 

document number in the Receipt Transaction in addition to the original document 

number.

C13.2.9.3.10.1.1.1. GSA-Managed materiel and NonArmy Managed (NAMI) (Routing Identifier Code (RIC) AJ2) owned materiel will not be 

subject to the dollar value threshold for disposal eligibility, but will be subject to all other 

automatic disposal screening criteria.

C13.2.9.3.10.1.1.2. Materiel identified to an obsolete 

DLA manager (RIC S9C, S9E, S9G, S9I or S9T) in FLIS is subject to automatic disposal 

at DLA Distribution Centers. Disposal of materiel will be subject to the existing 

exemption criteria stated in C13.2.9.2.10.1.1.3. When automatic disposal action 

applies, the receipt will cite SCC H and Management Code M (excludes shelf-life 

materiel) or Management Code T (expired shelf-life materiel). DLA Distribution will 

suppress transmission of outbound transactions associated with receipt and disposal 

action with the exception of Shipment Status and SDR transactions. The SDR will be 
Enclosure, ADC 1466

Page 4

prepared in accordance with SDR procedures for unscheduled receipts (no PMR) in 

Chapter 17.

C13.2.9.3.10.1.2 The following business rules apply to post a DLMS 

527R Receipt lacking a DLMS 527D PMR:

 C13.2.9.3.10.1.2.1 Procurement (D4_) - If no PMR is present, and 

paperwork contains a document number or delivery order number in addition to 

the contract number, receive materiel using the following table and the document 

number. If only a contract number is known, post to PICA using contract number 

(D4_). If no paperwork is available, receipt to the PICA in FLIS using a local 

constructed document number (D6_).

C13.2.9.3.10.1.2.2 Non-Procurement (D6_) - If no PMR is present, 

based on the first position of the document number, post as shown on the 

following table, if no documentation exists, post to the PICA listed in FLIS using a 

local constructed document number.
Enclosure, ADC 1466

Page 5

Position 1 of 

Document 

(Sequence) 

Number

Position 2 of 

Document 

(Sequence) 

Number PICA Post to

B, C, W Army Army PICA

W Non-Army NAMI-AJ2

B Non-Army AG0

C B Non-Army A12

C D Non-Army B14

C G Non-Army B16

C H Non-Army B17

C K Non-Army AKZ

C L Non-Army B64

C M Non-Army B14

N, R, V, Q, P Navy NRP

Non-Navy NRP

F, E, D USAF

USAF 

PICA

Non-USAF FHZ

M, L USMC MPB

NonUSMC MPB

S DLA SMS

Non-DLA SMS

Note - For USAF 

ALC receipts 

without PMR

Tinker = FHB

Robins = FLB

Hill = FGB

C13.2.9.3.10.1.2.3. For receipts without PMR use a receipt 

acknowledgment discrepancy code as follows:

C13.2.9.3.10.1.2.3.1. Receipt Acknowledgment Discrepancy 

Code (Y) - No PMR. Receipt processed with documentation. Informational Supply 

Discrepancy Report (if this is the only discrepancy) required.

C13.2.9.3.10.1.2.3.2 Receipt Acknowledgment Discrepancy 

Code (2) - No PMR. Receipt processed without documentation. Informational 

Supply Discrepancy Report (if this is the only discrepancy) required.

C13.2.9.3.10.1.1.3. Automatic disposal does not apply to the following:

C13.2.9.3.10.1.1.3.1. Materiel that is identified as 

requiring DEMIL or containing radioactive, classified, or NWRM properties will not be 

subject to automatic disposal. This includes: 
Enclosure, ADC 1466

Page 6

• DEMIL Codes: B, C, D, E, F, G, or P

• CIIC: A-H, K, L, O, Q, R, S, T, 5, 6, 8, 9

• Radioactive Water Type Cargo Codes: A and 4

C13.2.9.3.10.1.1.3.2. Materiel owned by U.S. Army 

Aviation and Missile Command (AMCOM) (RIC B17), will not be subject to automatic 

disposal.

C13.2.9.3.10.1.1.3.3. Unidentified materiel will not be 

subject to automatic disposal. Follow procedures in paragraph C13.2.9.3.10.1.

C13.2.9.3.10.1.1.3.4. FMS materiel will not be 

subject to automatic disposal. Follow procedures in paragraph C13.2.9.3.10.1.

C13.2.9.3.10.1.1.3.5. Materiel owned by USAF will 

not be subject to automatic disposal except for non-AF managed materiel located at a 

DLA Distribution Center not co-located with a USAF depot maintenance site.

C13.2.9.3.10.1.1.4. Upon receipt, or subsequent storage 

activity determination, that materiel is in SCC H, where the above criteria prohibit 

automatic disposal, an SDR is prepared clarifying why automatic disposal is not 

possible and requesting specific disposition instructions. Where applicable the SDR 

remarks will inform the action activity that the materiel cannot be shipped to the local 

DLA Disposition Services Field Office and must be sent to an approved 

DEMIL/destruction center via MILSTRIP DIC A5J generated by the owner/manager.

C13.2.9.3.10.2. Documentation. Absence of the shipping 

documentation should not preclude receipt processing and reporting or later issue of the 

materiel. Research in accordance with C13.2.8.2.4. to report the receipt. If materiel

arrives without documentation but a TCN (Transportation Control Number) for the 

shipment is available, use the TCN to receive the materiel based on the table in 

section C13.2.9.3.10.1.2 of this document. If there is no TCN, and the materiel can 

be matched to a stock number, the materiel will be receipted to the PICA.

Discrepancy reporting requirements still apply.

Intervening text not shown

C13.2.9.3.10.11. Receipts Not Due-In (no PMR file)

C13.2.9.3.10.11.1. GSA-Managed Items. GSA does not 

authorize return of assets to DoD storage activities. Receipts of GSA assets without a 

corresponding due-in are, therefore, DoD-owned assets. The DoD Components are 

responsible for providing DLA with an organization to which the DLA storage activity can 

record these assets. The DoD Components will establish internal procedures for 

processing the receipts from the depot for these assets for subsequent issue or release 

for DLA Disposition Services. The DoD Components will identify an owner RIC to be 
Enclosure, ADC 1466

Page 7

used when the DLA storage activity processes a Receipt transaction for the DoD 

Components’ unauthorized return of GSA-managed assets. In the absence of guidance 

from the DoD Components for reporting receipt of unauthorized return of GSA assets to 

their DoD Component, DLA storage activities will receipt the assets for local use by the 

depot. If the materiel cannot be used locally it is sent to disposal. This procedure 

ensures the assets are recorded on a DoD record. The Navy, Marine Corps, and Air 

Force have directed implementation of this procedure as follows:

C13.2.9.3.10.11.1.1. Report Navy-returned GSAmanaged items to Navy RIC NRP. An SDR will be provided to the Navy owner for 

information.

C13.2.9.3.10.11.1.2. Report Marine Corps-returned 

GSA-managed items to Marine Corps RIC MPB. An SDR will be provided Marine 

Corps owner for information.

C13.2.9.3.10.11.1.3. Report Air Force-returned GSAmanaged items to Air Force RIC FHZ. An SDR will be provided to the Air Force owner 

for information.

C13.2.9.3.10.11.2. DoD-Managed Reparable Items. Report 

the Receipt Transaction to the manager of the DoD Component that is returning the 

item. Do not include a discrepant receipt management code in the transaction. For 

materiel shipped between wholesale storage activities, report the receipt citing Reason 

for Materiel Receipt/Return Code N. IMMs receiving transactions reporting returns notdue-in of phase II reparables, for which they are not the IMM, will follow the materiel 

returns program procedures to report/ship the materiel as prescribed by the IMM.

C13.2.9.3.10.11.3. DoD-Managed Consumable Items. Report 

receipt to the IMM of the Service that is returning the item in the applicable condition 

and do not include a discrepant receipt management code in the transaction. However, 

the DoD Components may prescribe reporting to their own item manager for returns 

from their own Component activities. The Navy and Marine Corps have directed 

implementation of this procedure as follows:2

C13.2.9.3.10.11.3.1. Navy-returned consumable items 

must be reported to the Navy using RIC NRP regardless of the item manager. An SDR 

will be provided to the Navy owner for information.

C13.2.9.3.10.11.3.2. Marine Corps-returned consumable 

items must be reported to RIC MPB regardless of the item manager. An SDR will be 

provided to the Marine Corps owner for information.

2 Refer to ADC 1102/1102A.
Enclosure, ADC 1466

Page 8

C13.2.9.3.10.11.3.3. Air Force-returned consumable 

items must be reported to RIC FHZ regardless of the item manager. An SDR will be 

provided to the Air Force owner for information.

C13.2.9.3.10.11.1 If the owner/manager fails to generate a PMR, 

an informational Supply Discrepancy Report (if this is the only discrepancy) will 

be submitted to the owner in addition to a DLMS 527R Receipt transaction with a 

receipt acknowledgment discrepancy code (Y or Z) alerting the owner/manager of 

the posting without PMR (with or without documentation). Follow the procedures 

found in C13.2.9.3.10.1.2.

Intervening text not shown

C13.2.10.5.1. Dues-In and PMR. The DLMS 527D Due-in is a 

mandatory transaction for owners (principals for maintenance by DMISA) to 

establish a DLMS 527D a due-in when materiel is being returned from field activities to 

wholesale storage activities or to commercial activities for maintenance. Also, send a 

DLMS 527D (PMR) to receiving Government storage activities. These actions will be 

done upon receipt of Materiel Returns Program (MRP) transactions, or equivalent intraservice documents, reporting return of materiel. The DoD Components may delegate 

the PMR requirement to intermediate level or transshipment activities.

C13.2.10.5.2. Materiel Relocation. When owners direct relocation of 

materiel from a remote storage activity to the storage activity collocated with the 

maintenance activity, they will owners must establish a DLMS 527D (Due-In) for the in 

transit materiel and will send a DLMS 527D (PMR) to the receiving storage activity 

prior to physical shipment to allow for the transaction to be present at the 

receiving facility following Chapter 12 business rules.

C13.2.10.5.2.1. Receiving Storage Activity Reporting. Receiving 

storage activities will report receipt of reparable materiel based on the information 

contained in the PMR file. If an PMR file is not available, report the receipt in 

accordance with C13.2.9.3.10.11.2. for processing receipts not-due-in for reparable 

items.

c) Update DLM 4000.25, Volume 2, AP2.17 Appendix 2.17, Receipt 

Acknowledgement Discrepancy/Information Indicator Codes as shown.
Enclosure, ADC 1466

Page 9

AP2.17. APPENDIX 2.17

RECEIPT ACKNOWLEDGEMENT 

DISCREPANCY/INFORMATION INDICATOR CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphabetic

EXPLANATION: A one-digit code.

Reporting activities use these codes in the 

Material Receipt Acknowledgement (MRA) 

transaction to indicate when a supply or 

transportation discrepancy or product quality 

deficiency affects the receipt posting and/or 

MRA process. Reporting activities also use to 

provide MRA information. MRA is DLMS 

527R with Transaction Type Code TH (legacy 

DIC DRA/DRB).

DLA Disposition Services may use Receipt 

Acknowledgement Discrepancy/Information 

Indicator Codes A, D, E, and F with the 

Disposition Services Turn-In Receipt 

Acknowledgement (TRA) transaction when 

acknowledging receipt of a discrepant/ 

deficient shipment. TRA is DLMS 527R with 

Transaction Type Code CJ. TRA is a DLMS 

enhancement with no legacy DIC. Refer to 

ADC 1111.

Army may use select codes with intra-Army 

Receipt (Other than Procurement Instrument 

Source) transactions (DLMS 527R with 

Transaction Type Code D4 (legacy DIC D6_)) 

LEGACY MILSTRAP DOCUMENT IDENTIFIER 

CODE (DIC):

DRA, DRB, D6_ (Intra-Army only)

LEGACY RECORD POSITION (rp.): 63 of MRA (DIC DRA/DRB) 80 (intra-Army 

use only) of Other Than Procurement 

Instrument Source Receipts (DIC D6_).

DLMS IMPLEMENTATION CONVENTION (IC): 527R

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/130

Qualifier “EI – Discrepancy Indicator Code”
Enclosure, ADC 1466

Page 10

CODES USED WITH MRA and select codes (A, D, E, and F) used with TRA:

CODE DEFINITION

A SDR being submitted. (Excludes shortage and partial or total nonreceipt.)

B No record of requisition. Use in MRA reply to follow-up if there is no record 

of the requisition and the materiel has not been received. 

C Reserved for future DoD assignment.

D Transportation discrepancy report being submitted. (Excludes shortage and

partial or total nonreceipt.)

E Product quality deficiency report being submitted.

F Shortage or partial or total nonreceipt.

When used with MRA transaction, the quantity not received is 

entered. 

When used with TRA transaction, the quantity received is entered. 

G Nonreceipt due to extended transit time. Use in MRA reply to follow-up, if 

more time is needed to pick up the materiel. Only for use by Navy ships and 

only when materiel is being held at a Navy Local Logistics Support Center 

or Materiel Processing Center.3

H Materiel still in transit4

I-L Reserved for future DoD assignment.

M-T See below

U Reserved for future DoD assignment.

V MRA is based on a systemic virtual receipt. MRA is generated from virtual 

receipt transaction which the Navy industrial site (Navy Shipyard/Fleet 

Readiness Center) created from a Supply Status transaction (DLMS 870S) 

with Status Code ‘PD’. Authorized for Navy and DLA use in MRA under 

Supply, Storage and Distribution/Inventory Management and Stock 

Positioning (SS&D/IMSP). Refer to ADC 372.

W Reserved for future DoD assignment.

X Discrepant receipt, other than shortage and partial or total nonreceipt, which 

does not meet qualifying criteria for discrepancy report submission.

Y-Z Reserved for future DoD assignment.

3 Refer to ADC 474. As required by DODM 4140.01, the DoD Components must provide implementation status for 

this approved change. Navy expected implementation by 2020/21. DLA EBS implemented indicator G in October 

2017.

4 Refer to ADC 1114.
Enclosure, ADC 1466

Page 11

CODES USED WITH MRA and select codes (A, D, E, and F) used with TRA:

CODE DEFINITION

Y No PMR. Receipt processed with documentation. Informational 

Supply Discrepancy Report (if this is the only discrepancy) required.

Z No PMR. Receipt processed without documentation. Informational 

Supply Discrepancy Report (if this is the only discrepancy) required.

CODES USED WITH INTRA-ARMY RECEIPT (OTHER THAN PROCUREMENT 

INSTRUMENT SOURCE) TRANSACTIONS (DLMS 527R Receipt/legacy DIC D6_):

CODE DEFINITION

M Damaged Receipt (for intra-Army use only)

N Receipt Storage (for intra-Army use only)

O Reserved for future DoD assignment

P Receipt Overage (for intra-Army use only)

Q Wrong Material (for intra-Army use only)

R Duplicate Receipt (for intra-Army use only)

S Receipt previously processed as a Materiel Receipt Discrepancy (for intraArmy use only)

T Condemned Upon Receipt or Shelf-Life Expired (for intra-Army use only)