Procurement Job Aid 

DLA Internet Bid 

Board System

(DIBBS): 

Post-Award Requests 

(PARs) in DIBBS 

Effective 01 January 2024
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01 January 2024

Post-Award Requests (PARs) in DIBBS

Transaction or Activity Overview

Purpose: 

• To provide Vendors with step-by-step instructions on how to create Post-Award Requests

(PARs) in DIBBS

Business Scenario:

• When an user has a request or question about a Contract or Purchase Order after an award is

made, they can submit a Post-Award Request (PAR) in DLA Internet Bid Board System

(DIBBS)

• PARs provide a direct method by which the Vendors are able to communicate issues and

questions pertaining to an award to the Award Administrator, and also maintains a record of

what actions have be taken on the associated award

• Once submitted, the PAR will be sent directly to the Award Administrator’s Post-Award

Workload , along with any documents the Vendor attaches to it

• Specific business scenarios in which the PAR can be used include (but are not limited to) the

following:

o Vendor requested cancellation

o Modification

o Delivery date change request

• PARs are now the recommended method for Vendors to submit a request to the Award

Administrators; replacing formerly used methods (e.g. calls, emails, letters, faxes, etc)

Appendix:

• Appendix A – PAR Reasons Codes

• Appendix B – Acceptable File Types

Audience:

• Vendors
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Business Rules

 Vendors must have access and an account in DIBBS

 Vendors can only submit PARs for Purchase Orders/Contracts that they have been awarded in

Supplier Relationship Management (SRM) system or reside in SRM

Glossary

• Post Award Request (PAR) – An electronic request for administrative action or information on

an award which can be created and submitted by Vendors via DIBBS in EProcurement

• DLA Internet Bid Board System (DIBBS) – DLA website where solicitations are posted for

public viewing

o Vendors can quote on particular solicitations through DIBBS

o Awards processed in SAP SRM are posted to DIBBS

o DIBBS allows external creation of Post-Award Requests (PARs) by Vendors
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Detailed Steps and Procedures

I. Log into DIBBS using CAGE Code and Password

a. Login into DIBBS by clicking on the icon

SCREEN: DIBBS (Landing page) 

b. Enter the following on the DIBBS Log-in screen

i. User ID

ii. Password

c. Click the button once you have completed the appropriate fields

SCREEN: DIBBS (Log-in page)
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II. Create a PAR

a. Click on the Post Award Request (PAR) link in the Hot Links window from the

Welcome screen or click on the Post Award Request (PAR) link from the DIBBS

Homepage under Awards section.

SCREEN: DIBBS (Home: Welcome) 

SCREEN: DIBBS (Homepage)
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b. Select the New PAR link from the PAR Functions screen

SCREEN: DIBBS (PAR Functions)

c. Verify that the No radio button is selected

d. Select the button

SCREEN: DIBBS (PAR Functions)

Note: 

 The screen also provides the option to select Copy a previous PAR, which

allows the requestor to submit another PAR for the same award

 To do this, select the Yes radio button, then input the number of the PAR you

would like to copy into the PAR # field and click on the button.

 You will then be returned to a pre-populated PAR Entry screen (PIIN, CLIN and

PAR Type pre-populated) and will be able to continue to create the additional

PAR
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e. Enter data in the following fields:

i. Contract Number (*Mandatory Entry)

ii. CLIN (if applicable)

iii. PAR Reason – Click on the Dropdown List arrow for the field to select a value

(*Mandatory Entry)

Note: Refer to Appendix A - PAR Reasons Codes for the list of values

iv. Consideration amount – only fill out if applicable

v. Enter an explanation of the request action into the “Type additional notes to

the Contract Administrator here” block

SCREEN: DIBBS (PAR Entry) 
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f. To upload an attachment to the PAR, click on the button

Note: It is not necessary to attach a document in order to create a PAR. Refer to 

Appendix B for the list of acceptable file types if you are attaching a document

SCREEN: DIBBS (PAR Entry) 

i. Select the desired file from the appropriate file path then click on the

button

Note: Up to this point, you can cancel the PAR, and no data will be submitted 

to the system. To cancel the PAR click on “CLEAR” button

DIALOG BOX: Choose File to Upload
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g. Review the PAR inputs, and then select the button

SCREEN: DIBBS (PAR Entry) 

Note: Once you have successfully submitted the PAR, the PAR screen displays a 

confirmation, i.e: 

SCREEN: DIBBS (PAR Creation Confirmation page)
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Note: All the PAR details are displayed on this screen including: 

• PAR number

• PAR creation date

• Contract Number (PIIN)

• CLIN (if applicable)

• PAR Reason code

• Consideration Amount (if applicable)

• Submitter’s CAGE

• Submission Date

• Contract Administrator’s

- Name

- Phone number

- Email address
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III. Viewing Status of a PAR

Notes:

 Vendors have the ability to search for all PARs (open and closed) by selecting the

Contract Number, PAR Number or a Creation date range.

 Vendors will be able to view the status of any PARs they have previously submitted.

a. Follow the steps in section I. Log into DIBBS using CAGE Code and password if

necessary

b. Click on the PAR Status link

SCREEN: DIBBS (PAR Functions)

c. Select the Contract Number radio button and enter the Contract number in the

PAR Number field

d. Or Select the PAR Number radio button and enter the PAR number in the PAR

Number field

e. Or select the Date Range radio button and enter the date range using the MM-DDYYYY format, in the To: and From: fields

Note: You can also select the Calendar icon to populate these fields

f. Click the button
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SCREEN: DIBBS (PAR Search)

Note: The search results appear in at table at the bottom of the screen 

g. Once the results display in the table, the Vendor can see under the Response Data section the

PAR Status and the responsible Administrator.

Note: PAR status could be New, In Process, Completed or Cancelled.
 DLA Internet Bid Board System (DIBBS) Procurement Job Aid

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SCREEN: DIBBS (PAR Functions Search Results) 
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Appendix A – PAR Reasons Codes

• VR01 – Delivery date change

• VR02 – Duty Free Entry request 

• VR03 – Free Issues

• VR04 – Price Change and Mistakes-in-bid

• VR05 – Economic Price Adjustments and Redeterminations

• VR06 – Quantity change or Variation in QTY change

• VR07 – Unit of Issue change 

• VR08 – Vendor Requested Cancellation 

• VR09 – Packaging change or clarification

• VR10 – Place of performance change 

• VR11 – Other Vendor Request 

• VR12 – Payment Issues

• VR13 – Tooling Request

• VR14 – Transportation Issues

• VR15 – Request for Variance (from NIIN technical Data)

• VR16 – First Article Test (Gov or Ctr) Inquiry

• VR17 - Production Lot Test Inquiry

• VR18 – Technical data package request & clarification of drawings

• VR19 – Change Administration office or Inspection/Acceptance

• VR20 – Addition of Non-Reoccurring Expenses 

• VR21 – Part number or revision change 

• VR22 – Modification 
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Appendix B – Acceptable File Types for Attachments

· doc Microsoft Word document / Word Perfect document 

· docx Microsoft Office Open XML Format Word document 

· gif GIF image file 

· htm Hypertext Markup Language File 

· html Hypertext Markup Language File 

· jpe JPEG Image File 

· jpg JPEG Image File 

· pdf Portable Document Format / Printer description file 

· png Portable Network Graphic file 

· pps Power Point slide show / Ping Plotter file 

· ppt Power Point presentation file 

· pptx Power Point Microsoft Office Open XML Format Presentation 

· rtf Rich text file

· rtx Rich text file

. tif TIFF file 

.tiff TIFF file 

.txt Text File 

.xls Microsoft Excel Spreadsheet 

.xlsx Microsoft Excel Open XML Document