Invitation for Bid

Term Sale

Sealed Bid

Sale Number

39-4608

UAE

Mixed Metals & Electronic Scrap

Inspection Period Begins

 None

No bid deposit required.

Article B15 addresses payment

requirements.

Bid Opening Date and Time

December 4, 2014; 3:00 PM UAE Standard Time

8:00 AM USA Eastern Time
Department of Defense DLA

Disposition Services

National Sales Office

Invitation For Bid

Sale Number

39-4608

Bid Opening Date

December 4, 2014; 3:00 PM UAE Standard Time

Bids will be accepted until opening date and time set for Bid

opening. Bids and all required documentation received after the bid

opening date may be determined late and not considered.

The Minimum Bid Acceptance Period must be at least 45 days

from the bid opening or the bid will be considered

nonresponsive.

Mail bids to:

SCO, DLA Disposition Services

Bid Room, National Sales Office

74 Washington Ave. N Battle

Creek, MI 49037-3092

Fax bids to: (269) 961-7568

or

email scanned bids to drmssalesbids@dla.mil

Sales Contracting Officer (SCO) for this sale is:

Willie Payne (willie.payne@dla.mil)

Payments

All payments must be made in guaranteed instrument payable in

U.S. dollars to the Treasurer of the United States.

For additional information refer to the payment article in the Conditions of Sale in this catalog.

Credit cards accepted: VISA, Discover, MasterCard and American Express

 Page 2
Invitation for Bid Sale Number 39-4608

Table of Contents

Page Number

Property Location Index......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..

 

 4

Item Description Index......... . . . . . . . . . . . .................. . . . . . . ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..

 

5

Contract Periods....................................... . . . . . . ...... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..

 

 6

Representative Pictures Of Item Numbers.................................................................................................. 7

List of Sale Items.................................................................................................................................. 8

Demilitarization Codes / Requirements........ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Condition Codes – Supply....................................................................................................................... 15

Additional General Information and Instructions (DRMS Form 82-3 May 89................................................................. 17

Inspection Dates and Times... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Conditions of Sale (DRMS Form 83 Jan 98 Computer Generated)...................................................................19

Articles................................................................................................................................................ 20

Loading Table..................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

 

25

Sale of Government Property / Item Bid and Award Page............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

 

26

Privacy Act Notice................................................................................................................................. 28

Credit Card Information........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

 

29

End-Use Certificate (DLA Form 1822)....................................................................................................... 30

Instructions For Completing DLA Form 1822............................................................................................... 32

 Page 3
Invitation for Bid Sale Number 39-4608

Property Location Index

Removal locations for Items 1-2 may include various USG installations in the United Arab Emirates. 

These locations may include, but are not limited to: Al Dhafra Air Base, Al Minhad Air Base, Port of 

Jebel Ali and the Port of Fujairah in Fujairah and other locations within the United Arab Emirates as 

designated by the SCO or their designated representative.

ITEMS 1 THRU 2

 Page 4
Invitation for Bid Sale Number 39-4608

Item Description Index

Description Item Number

Mixed Metals Scrap With Demilitarization and/or Mutilation Performed by the U.S. Government ....................................................... 1

Electronic Scrap With Demilitarization and/or Mutilation Performed by the U.S. Government ............................................................ 2

 Page 5
Invitation for Bid Sale Number 39-4608

Contract Periods

ITEMS CONTRACT PERIODS

1-2.......................................................................................................................................... JANUARY 6, 2015 - JANUARY 5, 2016

Expected award date is January 6, 2015. Performance period will begin as soon as possible 

after contract award, receipt of pre-payment, and appropriate accesses are obtained.

The base contract period will be for twelve (12) months beginning from date of award. The 

U.S. Government reserves the right to extend the contract for up to two additional one 

year periods, based on the needs of the U. S. Government.

 Page 6
Invitation for Bid Sale Number 39-4608

Item 1 – Mixed Metals Scrap With Demilitarization and/or Mutilation Performed by the U.S. Government

Item 2 – Electronic Scrap With Demilitarization and/or Mutilation Performed by the U.S. Government

The below pictures are for reference purposes only. Pictures are representative of the nature of

property advertised in this Invitation for Bid (IFB), and depict property in its mutilated state. All

property will be mutilated or demilitarized prior to release. This solicitation is for scrap property,

property that has no value other than its basic material content.

See “List of Sale Items” in this IFB for more details pertaining to each individual item.

NOTE: Electronic Scrap will NOT include LCD screens NOTE: Electronic Scrap will NOT include LCD screens

ITEM #1

ITEM #2

ITEM #1

ITEM #2
Invitation for Bid Sale Number 39-4608

It has been determined that this property is no longer needed by the Federal Government.

List of Sale Items

ITEMS 1 THRU 2: Are located at various locations in the 

United Arab Emirates. These locations may include, but 

are not limited to: Al Dhafra Air Base, Al Minhad Air Base, 

Port of Jebel Ali and the Port of Fujairah in Fujairah and 

other locations within the United Arab Emirates as

designated by the SCO.

SALES CONTRACT/BIDDING

The property removed by the purchaser will be scrap property and

in poor condition. The purchaser will be required to remove all

property in this item description regardless of condition. There

will be absolutely no changes, modifications, adjustments, or

negotiations concerning bid price after award.

If, at any time, the purchaser finds this contract is not 

economically beneficial to it, purchaser may exercise its 

unilateral right to terminate the contract in accordance with 

Article PF.

POINTS OF CONTACT

All issues, concerns, and questions concerning this contract,

billing, contract performance, terms/conditions will be directly

addressed with the Sales Contracting Officer (SCO) identified on 

page #2 of this IFB. Direct liaison with a proxy for contractual

issues can only be authorized in writing by the SCO.

USG ASSISTANCE

When available the USG will assist in the loading of the 

purchaser’s trucks using USG equipment and personnel. In the 

event USG assistance is not available, purchaser must be both

willing and capable of loading using their own equipment and 

personnel. Purchaser will be notified 24 hours in advance with the 

type and number of transportation conveyance required at the 

different removal locations.

Purchaser must not wait until the day of loading to inform the 

USG representative that there is a problem with providing the 

requested number and type of transport conveyance.

Purchaser or their designated representative MUST be present, 

available and on-site during each removal operation. USG 

representative will not be responsible for overseeing, leading, 

guiding or otherwise, instructing purchaser’s drivers or other 

personnel. Refusal to perform removals may result in adverse 

actions or termination of contract.

ACCESS TO USG INSTALLATIONS

The USG will assist in entry/access to the USG installations for

a minimal number of personnel required for the assigned task.

There will be no CAC sponsorship within this contract.

Due to fluctuations in security levels, additional security

requirements may be imposed on the purchaser to gain access to

the USG installations.

SCHEDULING

Purchaser will be notified 24 hours in advance with the type and 

number of transportation conveyance required at the different removal 

locations.

Purchaser must not wait until the day of loading to inform the 

USG representative that there is a problem with providing the 

requested number and type of transport conveyance. 

Purchaser or their designated representative MUST be present, 

available and on-site during each removal operation. USG 

representative will not be responsible for overseeing, leading, 

guiding or otherwise, instructing purchaser’s drivers or other 

personnel.

REMOVAL PRIORITY

The USG will determine the priority of all removals. There will 

be no culling or mixing of property unless authorized by the 

USG. The USG will designate which property will be removed and 

when. 

REMOVAL LOCATIONS

Removal locations may include but will not be limited to: Al 

Dhafra Air Base, Al Minhad Air Base, Port of Jebel Ali and the 

Port of Fujairah in Fujairah and other locations within the 

United Arab Emirates as designated by the SCO.

1. MIXED METALS SCRAP WITH DEMILITARIZATION / 

MUTILATION PERFORMED BY THE USG:

a. Demilitarization and/or mutilation performed by the U.S. 

Government prior to release.

b. Item will be Demilitarization Code A upon release. 

c. Item will not be in a usable or serviceable (condition 

code A) upon release.

This item may include but will not be limited to light and 

heavy steel from filing cabinets, lockers, desks, safes, 

appliances, exercise equipment, and chairs. Other metals may 

include light and heavy iron and steel derived from various 

types and sizes of commercially available vehicles and 

trailers. May also include portable/movable enclosures, 

shelters, containers, conex, consisting of any and all 

electrical units, plugs, cords, etc., that are attached with 

the item. Limited quantities of non-ferrous metals. May or

may not include container or pallet for loading and removal of

this item. May include non-metallic foreign attachments. 

(See clause entitled “FOREIGN ATTACHMENTS AND OTHER DEBRIS”)

DEMIL CODE: A

Item may be located inside or outside at various storage 

locations within the United Arab Emirate.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Given the extreme sandy and dusty environment where scrap 

property is currently located, purchaser is advised that 

foreign attachments will be included in the weight and sale. 

It is estimated that no more than 30% of the total removal 

weight per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight will 

be removed due to this amount of foreign debris or 

attachments. Foreign attachments or debris may include, but 

will NOT be limited to: cardboard, dirt, sand, water, cloth,

rocks, plastic, glass debris, rubber, wood or pallets.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

This is a one year scrap sales contract. All property 

released to purchaser will be DEMIL CODE: A. The property 

will be SCRAP, so bidder must plan their bid accordingly.

It is the sole responsibility of the USG to determine whether 

the item has been completely Demilitarize and/or Mutilated in 

accordance with U.S. Government specifications and guidelines 

and is safe to remove. Determination of what property

available for removal will be classified as ITEM 1 will be the

sole responsibility of the designated USG representative.

REMOVAL & SAFETY PLAN 

When USG assistance is not available, purchaser will be 

required to perform loading using their own equipment and 

personnel. Purchaser must submit a removal and safety plan. 

Plan must show the purchaser has the capability to safely 

load and remove all property in item #1 referred to the 

purchaser. Plan must show purchaser has appropriate personal 

protective equipment for all its employees.

Plan must be approved prior to award. 

SALES CONTRACT/BIDDING

This is a scrap sales contract. The bidder will be

purchasing scrap property from the U.S. Government (USG).

At no time will there be a payment by the USG to the

purchaser for any services within this contract.

 

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Invitation for Bid Sale Number 39-4608

AWARD CRITERIA 

Award(s) for this item will be based on highest priced 

responsive, responsible bidder. Submitting the highest bid 

price (aka highest bidder), does not convey any special right 

nor does it imply that the purchaser will be the primary 

removal company or exclusively allowed to remove throughout the

term of this contract. It is expected that multiple awards 

will be made on this item to ensure the requirements for 

constant removals are achieved. There will be absolutely no 

changes, modifications, adjustments, or negotiations 

concerning bid price after award.

MULTIPLE AWARDS 

The U.S. Government may make multiple awards of this item in 

order to have sufficient capability to conduct ongoing 

removals without breaks in service to the USG in the UAE 

regardless of the contingencies that individual contractors 

may experience. Accordingly, the number of contracts awarded 

for this item is not pre-determined. The USG may award one or 

several contracts for this item and it may award to only the

highest priced offers or it may award to every responsive,

responsible bidder who submits a bid to the USG it determines

to be reasonable. The USG's intent is to ensure it has

sufficient number of contractors to perform in various

situations and locations, while also ensuring it awards only

to responsive, responsible bidders.

Each purchaser must be fully capable of loading and removing

all the items in item #1. In the event that a purchaser is

unable or unwilling to remove, another purchaser may be called

upon to load and remove. Submitting the highest bid price (aka 

highest bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal company or 

exclusively allowed to remove throughout the term of this

contract. The SCO, acting in the best interests of the USG, 

retains the discretion to assign bidders to remove based on 

mission requirements. In doing so he may consider contractor 

performance, location, contractor capabilities or equipment, 

payment status, and other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will receive 

volumes of scrap the same as or similar to that tendered to 

any other particular offeror. This contract contains no 

provisions, expressed or implied, that are intended to 

support a claim that any one contractor is entitled to or 

should receive the same types and/or volumes of scrap as any 

other contractor. The Government's mission requirements, 

locations serviced, and operations tempo are subject to 

change and the primary focus of the SCO and/or site leads 

when ordering scrap removal is to ensure consistent 

operations and that the Government's mission can be met 

without delay or impact on the military scrap generator. 

Given these mission requirements, the SCO shall have 

unrestricted discretion to assign removals in any manner 

needed to ensure accomplishment of the Agency's mission 

requirements.

WEIGHTS AND MEASURES

All billing for this item will be based on weight (pounds) and

item bid price. The method of measure will be the USG scale if 

available. If available the USG scale will be calibrated 2

times annually and verification of calibration will be provided

upon request. In the event the USG scale is not available, or

not functional, or cannot be used due to size of truck and/or 

trailer, a mutually agreed upon estimated weight will be used.

This weight must be agreed upon by the designated

representative of the purchaser and the USG prior to loading and 

removal. No property will be loaded or removed until this 

mutual agreement on estimated is attained.

BILLING

All billing for this item will be based on weight (pounds) and

item bid price. The formula for billing is:

Lbs. removed X unit bid price per lb. = total amount due.

This formula will be applied for each item number.

BILLING

Billing is completed in monthly cycles, from the 25th of the 

month to the 24th. The bill for the previous 30 days (month)

will be provided electronically within 10 days of the cycle

completion. The bidder will have 30 days from the date the

bill was prepared to pay the bill in full. Interest will be

applied to all overdue payments. There is no pre-payment or 

overpayment allowed. All issues concerning the billing

process, amounts, charges, and disputes are to be addressed

directly with the SCO for resolution. Failure to pay bill in

full and in a timely manner may result in termination of

contract and possible debarment.

HAZARDOUS

Bidder is notified that some property may contain Chemical Agent 

Resistant Coating Paint (CARC). CARC may contain trivalent 

chrome, lead, cobalt-zinc, hex methylene, biphenyl diisocyanate 

and/or other chemicals that may pose a risk to human health if 

not handled and or processed appropriately. Recommendations on 

mitigation strategies, safety gear, and PPE is available upon 

request.

SAFETY 

It is important to DLA to create and maintain a safe working 

environment. The purchaser must ensure that all vehicles and 

equipment are operated in a safe manner mutually agreed to by 

the USG and the purchaser. Purchaser is responsible for ensuring 

that all of their Material Handling Equipment (MHE) operators 

are properly trained to operate the type of equipment they will 

be utilizing. The purchaser is responsible for their personnel 

and equipment having appropriate safety and personal protection 

equipment (PPE). At no time will operations be conducted in an 

unsafe manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, STATUTES, 

RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, FEES, TOLLS, 

AND PAYMENTS

Bidders must be properly registered and licensed to conduct 

legal and lawful business in the United Arab Emirates prior to 

any contract award. Contract award will not be delayed while 

bidders obtain the necessary business license. Bidders must be 

fully, properly, and legally licensed to conduct business in the 

UAE prior to contract award. It is the sole responsibility of 

the purchaser to be in compliance with all local, state, 

federal, national, international laws, rules, statutes, and 

regulations that may apply to this activity. Bidders are further 

advised that it is their sole responsibility to comply with any 

regulations governing the payment of custom fees and any 

restrictions on the export of scrap out of the UAE. The USG will 

not be held responsible or liable for the purchaser failing to 

be in compliance with any local, state, federal, national, 

international laws, statutes, rules, and regulations that may 

apply to this activity.

OPTION TO EXTEND THE TERM OF THE CONTRACT 

The USG may extend the term of this contract (ITEM #1) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 60-

days before the contract expires. The preliminary notice does 

not commit or obligate the USG to an extension. Purchaser is 

under no obligation to accept any proposed contract extension. 

A purchaser’s rejection of an offer to extend the term of the 

contract, will not affect its relationship with the USG. If 

mutually agreed upon, the total duration of each option period 

shall not exceed 12 months. The term of this contract for item 

#1 will not exceed the maximum estimated quantity for item #1, 

identified in clause entitled “MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS

The estimated generation for this item is within the minimum and 

maximum amounts advertised. The specific amounts are unknown as 

this is a sales contract for future generation of scrap. The 

generation for this item will fluctuate due to dependence on 

operational aspects of the worldwide USG mission. Bidders 

awarded a term scrap sales contract should not assume that they 

will receive volumes of scrap the same as or similar to that 

tendered to any other particular offeror. 

 

 Page 9
Invitation for Bid Sale Number 39-4608

MINIMUM/MAXIMUM AMOUNTS

Bidders are advised that removals may vary and the only 

quantity the USG guarantees a buyer will receive/remove is 

the stated minimum. Bidders staffing and operational 

expenditures in support of this contract are bidder’s 

expenses and the USG will not be held liable for and will in 

no way, shape, or form pay for any operational expenses 

incurred by the bidder. The bidder will receive at least the 

minimum and less than the maximum amounts of this item within 

the term of the contract.

CONTACT:

WILLIE N PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY

MAXIMUM QUANTITY 

23,000

3,000,000 

POUNDS

POUNDS

THE FOLLOWING ARTICLES APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-K: Munitions List and Commerce Control List Items 

(MLI/CCLI) Compliance

PART 06-A: Demilitarization or Mutilation on Government 

Premises

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety

2. ELECTRONIC SCRAP WITH DEMILITARIZATION / 

MUTILATION PERFORMED BY THE USG:

a. Demilitarization and/or mutilation performed by the U.S. 

Government prior to release.

b. Item will be Demilitarization Code A upon release. 

c. Item will not be in a usable or serviceable (condition 

code A) upon release.

This item may include but will not be limited to components 

from printers, copying machines, fax machines, calculators, 

telephones, and other miscellaneous related 

electrical/electronic components and equipment. Item may 

also include laptops, computer servers, work stations, video 

conference systems, etc. Bidder is advised that this item 

will not include LCD, laptop, plasma or other types of 

electronic screens.

May or may not include container or pallet for loading and

removal of this item. May include non-metallic foreign 

attachments. (See clause entitled “FOREIGN ATTACHMENTS AND 

OTHER DEBRIS”)

Item may be located inside or outside at various storage 

locations within the United Arab Emirate.

It is the sole responsibility of the USG to determine whether 

the item has been completely Demilitarize and/or Mutilated in 

accordance with U.S. Government specifications and guidelines.

FOREIGN ATTACHMENTS AND OTHER DEBRIS

Given the extreme sandy and dusty environment where scrap 

property is currently located, purchaser is advised that 

foreign attachments will be included in the weight and sale. 

It is estimated that no more than 30% of the total removal 

weight per truck, may contain foreign attachments or other 

miscellaneous debris. No weight reduction and/or weight will 

be removed due to this amount of foreign debris or 

attachments. Foreign attachments or debris may include, but 

will NOT be limited to: cardboard, dirt, sand, water, cloth, 

rocks, plastic, glass debris, rubber, wood or pallets.

DEMILITARIZATION, MUTILATION AND CONDITION CODE

This is a one year scrap sales contract. All property released 

to purchaser will be DEMIL CODE: A. The property will be 

SCRAP, so bidder must plan their bid accordingly.

It is the sole responsibility of the USG to determine whether 

the item has been completely Demilitarize and/or Mutilated in 

accordance with U.S. Government specifications and guidelines 

and is safe to remove. Determination of what property

available for removal will be classified as ITEM 2 will be the

sole responsibility of the designated USG representative.

REMOVAL & SAFETY PLAN 

When USG assistance is not available, purchaser will be 

required to perform loading using their own equipment and 

personnel. Purchaser must submit a removal and safety plan. 

Plan must show the purchaser has the capability to safely load 

and remove all property in item #2 referred to the purchaser. 

Plan must show purchaser has appropriate personal protective 

equipment for all its employees.

Plan must be approved prior to award.

SALES CONTRACT/BIDDING

This is a scrap sales contract. The purchaser will be

purchasing scrap property from the U.S. Government (USG). At

no time will there be a payment by the USG to the purchaser for

any services within this contract. The property removed by the

bidder will be scrap property and in poor condition. The

purchaser will be required to remove all property in this item 

description regardless of condition. There will be absolutely 

no changes, modifications, adjustments, or negotiations

concerning bid price after award.

If, at any time, the purchaser finds this contract is not 

economically beneficial to it, purchaser may exercise its 

unilateral right to terminate the contract in accordance with 

Article PF.

POINTS OF CONTACT

All issues, concerns, and questions concerning this contract,

billing, contract performance, terms/conditions will be

directly addressed with the Sales Contracting Officer (SCO)

identified on page #2 of this IFB. Direct liaison with a proxy

for contractual issues can only be authorized in writing by the

SCO.

USG ASSISTANCE

When available the USG will assist in the loading of the 

purchaser’s trucks using USG equipment and personnel. In the 

event USG assistance is not available, purchaser must be both

willing and capable of loading using their own equipment and 

personnel.

ACCESS TO USG INSTALLATIONS

If required the USG will assist in entry/access to the USG

installations for a minimal number of personnel and 

transportation conveyance required for the assigned task.

There will be no CAC sponsorship within this contract. Due to

fluctuations in security levels, additional security

requirements may be imposed on the purchaser to gain access to

USG installations.

 Page 10
Invitation for Bid Sale Number 39-4608

SCHEDULING

Purchaser will be notified 24 hours in advance with the type and 

number of transportation conveyance required at the different 

removal locations.

Purchaser must not wait until the day of loading to inform the 

USG representative that there is a problem with providing the 

requested number and type of transport conveyance. 

Purchaser or their designated representative MUST be present, 

available and on-site during each removal operation. USG 

representative will not be responsible for overseeing, 

leading, guiding or otherwise, instructing purchaser’s drivers 

or other personnel.

REMOVAL PRIORITY

The USG will determine the priority of all removals. There 

will be no culling or mixing of property unless authorized by 

the USG. The USG will designate which property will be removed 

and when.

REMOVAL LOCATIONS

Removal locations may include but will not be limited to: 

Al Dhafra Air Base, Al Minhad Air Base, Port of Jebel Ali 

and the Port of Fujairah in Fujairah and other locations

within the United Arab Emirates as designated by the SCO.

AWARD CRITERIA 

Awards for this item will be based on highest priced 

responsive, responsible bidder. Submitting the highest bid 

price (aka highest bidder), does not convey any special right 

nor does it imply that the purchaser will be the primary 

removal company or exclusively allowed to remove throughout the

term of this contract. It is expected that multiple awards 

will be made on this item to ensure the requirements for 

constant removals are achieved. There will be absolutely no 

changes, modifications, adjustments, or negotiations 

concerning bid price after award.

MULTIPLE AWARDS 

The U.S. Government may make multiple awards of this item in 

order to have sufficient capability to conduct ongoing 

removals without breaks in service to the USG in the UAE 

regardless of the contingencies that individual contractors 

may experience. Accordingly, the number of contracts awarded 

for this item is not pre-determined. The USG may award one or 

several contracts for this item and it may award to only the

highest priced offers or it may award to every responsive,

responsible bidder who submits a bid to the USG it determines

to be reasonable. The USG's intent is to ensure it has

sufficient number of contractors to perform in various

situations and locations, while also ensuring it awards only

to responsive, responsible bidders.

Each purchaser must be fully capable of loading and removing

all the items in item #2. In the event that a purchaser is

unable or unwilling to remove, another purchaser may be called

upon to load and remove. Submitting the highest bid price (aka 

highest bidder), does not convey any special right nor does it 

imply that the purchaser will be the primary removal company or 

exclusively allowed to remove throughout the term of this

contract. The SCO, acting in the best interests of the USG, 

retains the discretion to assign bidders to remove based on 

mission requirements. In doing so he may consider contractor 

performance, location, contractor capabilities or equipment, 

payment status, and other factors.

It is not the Government's intent, and firms awarded a term 

scrap sales contract should not assume that they will receive 

volumes of scrap the same as or similar to that tendered to 

any other particular offeror. This contract contains no 

provisions, expressed or implied, that are intended to 

support a claim that any one contractor is entitled to or 

should receive the same types and/or volumes of scrap as any 

other contractor. 

MULTIPLE AWARDS 

The Government's mission requirements, locations serviced, and 

operations tempo are subject to change and the primary focus 

of the SCO and/or site leads when ordering scrap removal is to 

ensure consistent operations and that the Government's mission 

can be met without delay or impact on the military scrap 

generator. Given these mission requirements, the SCO shall 

have unrestricted discretion to assign removals in any manner 

needed to ensure accomplishment of the Agency's mission 

requirements.

WEIGHTS AND MEASURES

All billing for this item will be based on weight (pounds) and

item bid price. The method of measure will be the USG scale if 

available. If available the USG scale will be calibrated 2

times annually and verification of calibration will be provided

upon request. In the event the USG scale is not available, or

not functional, or cannot be used due to size of truck and/or 

trailer, a mutually agreed upon estimated weight will be used.

This weight must be agreed upon by the designated

representative of the purchaser and the USG prior to loading and 

removal.

BILLING

All billing for this item will be based on weight (pounds) and

item bid price. The formula for billing is:

Lbs. removed X unit bid price per lb. = total amount due.

This formula will be applied for each item number.

Billing is completed in monthly cycles, from the 25th of the 

month to the 24th. The bill for the previous 30 days (month)

will be provided electronically within 10 days of the cycle

completion. The bidder will have 30 days from the date the

bill was prepared to pay the bill in full. Interest will be

applied to all overdue payments. There is no pre-payment or 

overpayment allowed. All issues concerning the billing

process, amounts, charges, and disputes are to be addressed

directly with the SCO for resolution. Failure to pay bill in

full and in a timely manner may result in termination of

contract and possible debarment.

HAZARDOUS 

Purchaser is notified that some property may contain Chemical 

Agent Resistant Coating Paint (CARC). CARC may contain 

trivalent chrome, lead, cobalt-zinc, hex methylene, biphenyl 

diisocyanate and/or other chemicals that may pose a risk to 

human health if not handled and or processed appropriately. 

Recommendations on mitigation strategies, safety gear, and PPE 

is available upon request.

SAFETY 

It is important to DLA to create and maintain a safe working 

environment. The purchaser must ensure that all vehicles and 

equipment are operated in a safe manner mutually agreed to by 

the USG and the purchaser. Purchaser is responsible for 

ensuring that all of their Material Handling Equipment (MHE) 

operators are properly trained to operate the type of 

equipment they will be utilizing. The purchaser is responsible 

for their personnel and equipment having appropriate safety 

and personal protection equipment (PPE). At no time will 

operations be conducted in an unsafe manner.

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, STATUTES, 

RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, FEES, TOLLS, 

AND PAYMENTS

Bidders must be properly registered and licensed to conduct 

legal and lawful business in the United Arab Emirates prior to 

any contract award. Contract award will not be delayed while 

bidders obtain the necessary business license. Bidders must be 

fully, properly, and legally licensed to conduct business in 

the UAE prior to contract award. It is the sole 

responsibility of the bidder to be in compliance with all 

local, state, federal, national, international laws, rules, 

statutes, and regulations that may apply to this activity. 

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Invitation for Bid Sale Number 39-4608

LOCAL, STATE, FEDERAL, NATIONAL, INTERNATIONAL LAWS, 

STATUTES, RULES, AND REGULATIONS TO INCLUDE TAXES, DUTIES, 

FEES, TOLLS, AND PAYMENTS

Bidders are further advised that it is their sole 

responsibility to comply with any regulations governing the 

payment of custom fees and any restrictions on the export of 

scrap out of the UAE. The USG will not be held responsible or 

liable for the bidder failing to be in compliance with any 

local, state, federal, national, international laws, 

statutes, rules, and regulations that may apply to this 

activity.

OPTION TO EXTEND THE TERM OF THE CONTRACT 

The USG may extend the term of this contract (ITEM #2) by 

written notice to the purchaser within 30-days of contract 

expiration; provided that the USG gives the purchaser a 

preliminary written notice of its intent to extend at least 

60-days before the contract expires. The preliminary notice 

does not commit or obligate the USG to an extension. 

Purchaser is under no obligation to accept any proposed 

contract extension. A purchaser’s rejection of an offer to 

extend the term of the contract, will not affect its 

relationship with the USG. If mutually agreed upon, the total 

duration of each option period shall not exceed 12 months. 

The term of this contract for item #2 will not exceed the 

maximum estimated quantity for item #2, identified in clause 

entitled “MINIMUM/MAXIMUM AMOUNTS.”

MINIMUM/MAXIMUM AMOUNTS 

The estimated generation for this item is within the minimum 

and maximum amounts advertised. The specific amounts are 

unknown as this is a sales contract for future generation of 

scrap. The generation for this item will fluctuate due to 

dependence on operational aspects of the worldwide USG 

mission. Bidders awarded a term scrap sales contract should 

not assume that they will receive volumes of scrap the same 

as or similar to that tendered to any other particular 

offeror. Bidders staffing and operational expenditures in 

support of this contract are bidder’s expenses and the USG 

will not be held liable for and will in no way, shape, or 

form pay for any operational expenses incurred by the bidder. 

The bidder will receive at least the minimum and less than 

the maximum amounts of this item within the term of the 

contract.

CONTACT:

WILLIE N PAYNE: willie.payne@dla.mil

MINIMUM QUANTITY

MAXIMUM QUANTITY 

23,000

1,000,000 

POUNDS

POUNDS 

THE FOLLOWING ARTICLES APPLY:

PART 05-I: Military Munitions List Items (MLI)

PART 05-K: Munitions List and Commerce Control List Items 

(MLI/CCLI) Compliance

PART 06-A: Demilitarization or Mutilation on Government 

Premises

PART 06-D: Change in Contract Requirements

PART 07-E: Dangerous Property

PART 08-A: Taxes and Duties

PART 08-B: Importation Restrictions

PART 08-C: Compliance with Laws, Restrictions, 

Limitations, Obtaining of Licenses, Etc.

PART 08-E: Representation of Non-Collusion

PART 08-F: Import Certificate and Delivery Verification

(IC/DV)

PART 08-G: Disposition and Use of Property

PART 08-H: Special Waste Notice

PART 08-I: Transporting Dangerous Goods

PART 08-J: Liability and Insurance

B08: Demilitarization

B15: Pre-Payment and Payment on Term Contracts

B27: Hold Harmless Condition

FE: Furnished Equipment

KC: Illicit Acts

LM: Inspection of Contract Performance

MINIMUM/MAXIMUM AMOUNTS

MD: Partial Removal

MM: Minimum and Maximum Quantities

PB: Denied Areas/Exceptions/Commodity Restrictions

PC: Failure to Perform

PD: Failure to Remove

PE: Title

PF: Termination

PI: Mutilation

SF: Safety

A: DEMIL CODES

http://www.dispositionservices.dla.mil/sales/Pages/formsreferences.aspx

B: FEDERAL CONDITION CODES

http://www.dispositionservices.dla.mil/sales/Pages/formsreferences.aspx

C: FREEDOM OF INFORMATION ACT

http://www.dla.mil/foia-privacy/Pages/default.aspx

D: SALE BY REFERENCE JULY 2012 (Updated Edition)

http://www.dispositionservices.dla.mil/sales/Pages/formsreferences.aspx

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Invitation for Bid Sale Number 39-4608

Demilitarization Codes/Requirements

A DEMIL customer service helpline at 1-877-352-2255 (U.S.) is available 8:00-5:00 EST/EDST to address any 

demilitarization problems or concerns.

 

Code Explanation

A Non-United States Munitions List (USML)/non Commerce Control List (CCL)

Item. No demilitarization required. No Trade Security Controls required.

Department of Commerce may impose licensing requirement to certain

destinations.

B USML Items - Mutilation to the point of scrap required worldwide.

C USML Items - DEMIL-required. Demilitarize installed key point(s) as DEMIL

Code "D."

D USML Items - DEMIL-required. Destroy item and components to prevent

restoration or repair to a usable condition.

E DoD Demilitarization Program Office (DDPO) reserves this code for their

exclusive-use only. DEMIL instructions shall be furnished by the DDPO.

F USML Items - DEMIL-required. Item Managers, Equipment Specialists or

Product Specialists shall furnish Special DEMIL instructions.

G USML Items - DEMIL-required. Ammunition and Explosives (AE). This code

applies to both unclassified and classified AE items.

P USML Items - DEMIL-required. Security Classified Items.

Q CCL Items - Mutilation to the point of scrap required outside the United

States. In the United States, mutilation requirement is determined by the

DEMIL Integrity Code (IC). In the U.S., mutilation is required when the

DEMIL IC is "3" (Critical FSC/FSG MLI or Sensitive CCLI. Requires 

mutilation worldwide). Trade Security Controls (TSC) required in the

United States.

 

 

 

 

 

A copy of the Defense Demilitarization Manual, DOD 4160.28-M may be obtained upon request from DLA Logistics 

Information Service, ATTN: DLIS/FOI, 74 Washington Avenue N, Battle Creek, MI 49037-3084. Demil Integrity Codes are 

contained in the DoD 4100.39-M and this manual is also available at the same address.

A copy of the Defense Demilitarization Manual, DOD 4160.21-M-1 may be obtained upon request from Defense Logistics 

Information Service, ATTN: DLIS/VSM, 74 Washington Avenue N, Suite 7, Battle Creek, MI 49037-3084. You may e-mail 

this office at: subscriptions@dlis.dla.mil

 Page 14
Invitation for Bid Sale Number 39-4608

CONDITION CODES - SUPPLY 

(Assigned by Generating Activity) 

DEFINITION: A one-digit alpha code assigned by the generating activity to describe the condition of the property. 

TABLE ID: SCC 

CODE TITLE/DESCRIPTION 

A Serviceable - (Issuable w/o Qualifications) New, used, repaired, or reconditioned 

material which is serviceable and issuable to all customers without limitation or 

restrictions. Includes material with more than 6 months shelf life remaining.

B Serviceable - (Issuable With Qualifications) New, used, repaired, or reconditioned 

material which is serviceable and issuable for its intended purpose but which is restricted 

from issue to specific units, activities, or geographical areas by reason of its limited 

usefulness or short service life expectancy. Includes material with 3 through 6 months 

shelf life.

C Serviceable - (Priority Issue) Items which are serviceable and issuable to selected 

customers, but which must be issued before Condition A and B material to avoid loss as 

a usable asset. Includes material with less than 3 months shelf life remaining.

D Serviceable - (Test/Modification) Serviceable material which requires test, alteration, 

modification, conversion or disassembly. This does not include items which must be 

inspected or tested immediately prior to issue.

E Unserviceable - (Limited Restorations) Material which involves only limited expense or 

effort to restore to serviceable condition and which is accomplished in the storage activity 

where the stock is located.

F Unserviceable Reparable - Economically reparable material which requires repair, 

overhaul, or reconditioning. Includes reparable items which are radioactively 

contaminated.

G Unserviceable - (Incomplete) Material requiring additional parts or components to 

complete the end item prior to issue.

H Unserviceable – (Condemned) Material which has been determined to be 

unserviceable and does not meet repair criteria; includes condemned items which are 

radioactively contaminated, Type I shelf life material that has passed the expiration date, 

and Type II shelf life material that has passed the expiration date and cannot be 

extended.

L Suspended - (Litigation) Materiel held pending litigation or negotiation with contractors 

or common carriers.

Q Suspended - (Quality Deficient Exhibits) Items which are unserviceable and have 

potential and confirmed product quality deficiency. Items will be downgraded to scrap 

upon receipt (XR3) only using a Standard Waste and Scrap Classification Code (SCL) 

Critical Safety Item (CSI). Items must be mutilated.

S Unserviceable – (Scrap) Material that has no value except for its basic material content. 

No stock will be recorded as on hand in condition code S. This code is used only on 

transactions involving shipments to DRMOs. Material will not be transferred to Supply 

Condition Code S prior to turn-in to DRMOs if material is recorded in condition code A 

through H at the time material is determined excess. Material identified by NSN will not 

be identified by this condition code.

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Invitation for Bid Sale Number 39-4608

V

Unserviceable – (Waste military munitions) Waste military munitions will be assigned 

Code V only under the authority of a designated DOD or Service Designated Disposition 

Authority. The waste munitions must meet criteria of waste munitions under the 

Environmental Protection Agency Military Munitions Rule Implementation Policy, be safe 

to store and ship based on DOD Explosive Safety Board/Department of Transportation 

criteria and have a current serviceability inspection.

NOTE: SCC V assets are not authorized for turn-in to DRMO. The Services are responsible for 

appropriate disposal of SCC V assets. 

 Page 16
Invitation for Bid Sale Number 39-4608

Additional General Information and Instructions (DRMS Form 82-3 May 89 EF)

See DRMS pamphlet, Sale by Reference, July 2012, for General Information and Instructions 1 thru 17.

18. Submission of Bids. Bids must be in the possession of the Sales Contracting Officer by the hour (exact time) specified for the bid 

opening. Bids must be submitted on the forms provided in this Invitation. Forms must be typewritten or prepared in ink or indelible 

pencil, and signed by the person submitting the bid. Envelopes containing the bids must be sealed and identified by the name and 

address of the bidder, the number of the sale, and the date and hour of the bid opening. (See following format.)

____________________________________________

NAME

___________________________________________

ADDRESS

___________________________________________

CITY COUNTRY

POSTAGE

REQUIRED

SCO, DLA

DISPOSITION SERVICES

BID ROOM, NATIONAL SALES OFFICE

74 WASHINGTON AVE. N

BATTLE CREEK, MI 49037-3092

SALE NUMBER: 39-4608

BID OPENING DATE: Dec embe r 4, 2014; 3:00 PM UAE Standard Time

BIDDER IDENTIFICATION NUMBER: 805-FILL-IN-YOUR-NUMBER

19. Bids may be submitted via:

A. U.S. Mail—Users of the U.S. Postal Service (including USPS Express Mail)

B. Express Mail/Hand Carried Bids—Users of Express Mail Services and hand carried bids.

C. Electronic mail (email) - submit Item Bid Page to drmssalesbids@dla.mil NOTE: It is the bidder’s responsibility to confirm receipt of email bids

(Via phone or 

email)

 D. Telegraphic Methods (Telegram/Mailgram/Facsimile)—Bids submitted by telegraphic means must be specific and must include the following

 information:

Name and title of sender, Complete firm name (if 

corporation), Complete address and telephone number,

Invitation For Bid

Number, Item Number(s)

bid on, Unit price and

total price,

INCLUDE the following statement:

“I agree to be bound by all the terms and conditions of this Invitation for Bid”.

Bidder’s Signature

20. Telephonic bids will not be accepted on this sale.

21. All bids must be addressed and mailed or delivered to: 22. All payments must be addressed and mailed or delivered to:

SCO, DLA Disposition Services DLA Disposition Services

Bid Room, National Sales Office ATTN: Cashier

74 Washington Ave. N 74 Washington Ave. N

Battle Creek, MI 49037-3092 Battle Creek, MI 49037-3092

Facsimile Number: (269) 961-7568 Facsimile Number: (269) 961-7314

23. Personal Checks: Personal checks will be accepted for payments of debts, interest, liquidated damages, overages and storage charges, for 

amounts of $25.00 or less. Make checks payable to the U.S. Treasury.

24. Facsimile Notification of Award: The bidder may request facsimile notification or award by checking the appropriated block on the Item Bid Page.

When requested by the bidder, facsimile notification will be sent simultaneously with the mailing of the contract and will include the contract number 

and item(s) awarded.

25. Disposal Notification to All Purchasers and Sub-Purchasers: The use, disposition, export and re-export of this property is subject to all 

applicable U.S. laws and regulations, including the Arms Export Control Act (22 CFR 2751 et seq.); the Export Administration Act of 1979 (560

U.S.C. App. 2401 et seq.); International Traffic in Arms Regulations (22 CFR 120 et seq.); Export Administration Regulations (15 CFR 730 et seq.);

Foreign Assets Control Regulations (31 CFR 500 et seq.); and the Espionage Act (37 U.S.C. 791 et seq.) which among other things, prohibits:

a. The making of false statements and concealment of any material information regarding the use or disposition, export or re-export of the property, and

b. Any use or disposition, export or re-export of the property which is not authorized in accordance with the provisions of this agreement.

c. Before any export or re-export of this property is attempted, contact the Office of Defense Trade Controls, Department of State and the Bureau of

 Export Administration, Department of Commerce for export licensing requirements.

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Invitation for Bid Sale Number 39-4608

Inspection Dates and Times

NO PRE-BID OR AWARD INSPECTION ALLOWED

 Page 18
Invitation for Bid Sale Number 39-4608

Conditions of Sale (DRMS Form 83 Jan 98 Computer Generated)

The General Information and Instructions and General and Special Conditions of Sale are hereby incorporated by 

reference and become a part of this Invitation for Bids and any contract resulting from acceptance of bid submitted 

pursuant to this Invitation for Bids as fully as though such Instructions, Term and Conditions had been specifically set forth 

herein. The Instructions, Term and Conditions are contained in Defense Reutilization and Marketing Service pamphlet 

entitled Sale by Reference - Instructions, Terms and Conditions Applicable to Department of Defense Personal Property 

Offered for sale by Defense Reutilization and Marketing Service dated July 2012, and may be obtained from the DRMS 

Web site, http://www.dispositionservices.dla.mil/sales/forms-references.shtml or upon request from the Defense Logistics

Information Service Freedom of Information Office. Their address is DLIS/VSM, 74 Washington Avenue N, Suite 7, Battle

Creek, MI 49037-3084.

The specific Instructions, Terms and Conditions applicable to this sale are as follows:

DRMS pamphlet Sale by Reference, July 2012:

Part 1: General Information and Instructions (DRMS Form 81, Oct 93): Complete

except: Paragraph 6 should read: Any sale or use tax imposed by any state,

country or political subdivision will be paid by the Purchaser; Delete paragraph 3.

Part 2: General Sale Terms and Conditions (Standard Form 114C, Jun 86 ed., and

DRMS Form 84, Oct 93). All Conditions.

Part 4: Special Sealed Bid Term Conditions (Standard Form 114C-2, Jan. 70 Ed). All

conditions, except Article A.

Part 6: Additional Special Circumstance Conditions - Demilitarization and Mutilation

(DRMS Form 95, Oct 93). As specified in item description.

Part 7: Additional Special Circumstance Conditions - Hazardous and Dangerous

Property (DRMS Form 98, Oct 93). As specified in item description.

Part 8: Additional Special Circumstance Conditions - Foreign Excess Personal

Property (DRMS Form 94, Oct 93). As specified in item description.

In addition to the above, the following is also incorporated as part of this sale:

WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) APR 1984

The Contractor shall (a) provide, before commencing performance under this contract, such workers' 

compensation insurance or security as the Defense Base Act (42 U.S.C. 1651 et seq.) requires and (b) 

continue to maintain it until performance is completed. The Contractor shall insert, in all subcontracts under 

this contract to which the Defense Base Act applies, a clause similar to this clause (including this sentence) 

imposing upon those subcontractors this requirement to comply with the Defense Base Act.

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Invitation for Bid Sale Number 39-4608

CONDITIONS OF SALE – SEALED BID - CONTINUED

ARTICLES

ARTICLE J: LIABILITY AND INSURANCE

a. The Purchaser, during the performance of this contract, shall be responsible for and shall 

hold the Government harmless from any and all loss of, damage to or liability incurred with 

respect to property of every kind and description, except as provided in Condition No. 14 of 

the General Sale Terms and Conditions entitled "Risk of Loss", whether or not such property is 

owned by the Government. The Purchaser shall also hold the Government harmless from bodily 

injury to or death caused either in whole or in part by the negligence or fault of the 

Purchaser, its officers, agents or employees in the performance of work under this contract.

b. The general liability and responsibility of the Purchaser under this clause are subject to the 

following specific limitations: The Purchaser shall not be responsible to the Government for 

loss, damage, bodily injury to or death of persons when the damage, injury or death results 

solely from an act or omission of the Government, its employees or results solely from proper 

compliance by officers, agents, or employees of the 41 Purchaser when specific written 

direction directions are provided from the Contracting Officer or its authorized 

representative.

c. The Purchaser certifies that it will, at no expense to the Government, maintain adequate 

insurance to be effective during the term of this contract and any extension thereof.

ARTICLE B08: DEMILITARIZATION

When available USG personnel and equipment will assist with loading. The purchaser must be capable 

and willing to load their own transportation conveyance at no cost to the USG in the event the USG 

assistance is not available. If required, demilitarization or mutilation will be performed by the 

USG prior to release to purchaser. All property will be DEMIL Code A upon final release. 

Demilitarization will be effected by cutting, chipping, shearing, slicing, puncturing, chopping, 

melting, burning, tearing, shredding, crushing, or baling in a manner that prevents the further 

use of the item(s) for its/their intended military or lethal purpose. Title of the property will 

not pass to the purchaser until demilitarization and/or mutilation has been completed in 

accordance with USG specifications and guidelines, property is inspected, and certificates have 

been signed.

Purchaser must submit a removal & safety plan which must be approved by the USG prior to award.

Demilitarization will be affected in the manner and to the degree set forth below: Items requiring 

demilitarization will be identified by the Government. The degree and method of demilitarization 

will then be performed by the U.S. Government prior to release. The degree and method will render 

the item so that proper demilitarization has been completed in accordance with current 

demilitarization and mutilation regulations and guidance, and the items only value is that of its

basic material content.

ARTICLE B15: PRE-PAYMENT AND PAYMENTS ON TERM CONTRACTS

a. For each line item awarded, a pre-payment of 20% of the total price estimated for the 

contract term minimum generation is required and must be submitted within 10 working days 

after award of contract or sooner if purchaser is notified that property is available for

removal and must be removed within the specified timeframe stated in the Invitation for Bid.

No property will be released to the purchaser or his duly authorized agent, until the SCO has 

received verification or confirmation that the purchaser’s pre-payment has been received by 

DLA Finance Office. The Pre-payment submitted by the Purchaser will be retained by the 

Government and applied against the last delivery affected under the contract.

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Invitation for Bid Sale Number 39-4608

ARTICLE B15: PRE-PAYMENT AND PAYMENTS ON TERM CONTRACTS

b. All payments, including those for storage charges, liquidated damages and interest must be in 

U.S. currency. Acceptable payments may be made by cash, cashier’s check, certified check,

traveler’s check, bank draft, money order or credit card (Master Card, Visa, Discover Card, 

American Express) or debit card (Master Card and Visa). When a credit/debit card is used as 

payment, the credit card number, the name as printed on the credit card, and the expiration

date must be provided. If more than one credit card is used, the bidder must identify the 

exact monetary amount to be applied against each credit card. NOTE: The maximum dollar 

amount allowed for credit card transaction is $49,999. You may not split individual 

transactions greater than $49,999 into two or more transactions over one or multiple days.

Any attempts to do multiple transactions on the same day with the same credit card that causes 

the total charge to exceed the limit of $49,999 will be rejected. There is no maximum dollar 

amount for debit card transactions. Bidders whose payment is accompanied by a letter of

credit or who have on file an approved bid bond (SF 24 or SF 34) may make their payments by 

uncertified personal or company checks, but only up to an amount equal to the penal sum of 

their bond or the amount of their letter of credit.

c. If for any reason, a bidder’s personal or company check is not honored for payment by the 

payer bank upon initial presentation for payment by the processing bank, the Government may, 

after notifying the bidder, require the bidder to make all future payments by cash, cashier’s

check, certified check, traveler’s check, bank draft or money order.

ARTICLE B27: HOLD HARMLESS CONDITION

The purchaser shall hold and save the Government and its personnel free and harmless from 

liability of any nature or kind occasioned by operations of the purchaser on Government premises.

ARTICLE KC: ILLICIT ACTS

During the performance of the contract awarded, the purchaser agrees to assume full responsibility 

for any illicit act committed by his assigned agents and/or employees while such personnel are 

within the confines of the U.S. military installation or any area involved in the performance of 

such contract. For the purpose of this condition of sale, illicit acts include, but are not 

limited to, commission of fraud, theft, bribery, receiving stolen property, and any other alleged 

offense not specifically indicated. Therefore, the purchaser agrees to ensure complete supervision

over such personnel who are engaged in the performance of any contract awarded. Violation of above

requirement by the purchaser and/or agents may result in temporary suspension or permanent 

debarment of the contractor.

ARTICLE LM: INSPECTION OF CONTRACT PERFORMANCE

All work shall be performed in a good workmanlike manner and subject to inspection by the U.S. 

Government as it deems necessary to ensure strict compliance with the terms and conditions of the 

contract. No inspector is authorized to change any provisions of the contract without written 

authorization of the Sales Contracting Officer, nor shall the presence or absence of an inspector 

relieve the purchaser from the performance of any requirements of the contract.

ARTICLE MD: PARTIAL REMOVAL

If the purchaser effects partial removal and fails to remove the remainder of the item within the 

specified time for removal, a Notice of Default will be furnished the Purchaser in accordance with 

Condition No. 9 of the General Sale Terms and Conditions entitled "Default", Standard Form 114C, 

provided, however, that no portion of the purchaser price will be refunded to the Purchaser for 

any item from which any part or component has been removed.

ARTICLE MM: MINIMUM AND MAXIMUM QUANTITIES

Minimum and Maximum Quantities available/effect of cancellation of an offeror’s contract: Each 

contractor will receive orders for removal of the minimum quantity specified in the item

description and may receive orders for quantities up to the maximum amount specified.

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Invitation for Bid Sale Number 39-4608

ARTICLE MM: MINIMUM AND MAXIMUM QUANTITIES

However, in the event an offeror who is awarded a contract under this IFB is unwilling or unable

to remove the quantities referred to it for removal under this item description in accordance with

the terms and conditions of its contract, the U.S. Government may take action to terminate or

cancel the contract.

In such cases, the U.S. Government reserves the right to ask another offeror that is performing 

satisfactorily if it is willing to allow the U.S. Government to add the remaining quantities 

(i.e., the difference between the amount removed and the maximum quantity) of the cancelled 

contract onto its contract. The U.S. Government is not required to take this action in cases where 

it cancels a contract or where a contractor cannot remove up to the maximum quantities awarded, 

nor is any contractor required to accept the U.S. Government's offer to increase its maximum 

quantity by accepting amounts transferred from another contract the U.S. Government has cancelled.

A contractor's rejection of an offer from DLA Disposition Services to increase its contract 

quantities in the situation described above will not affect its relationship with the U.S. 

Government on any contracts it is currently performing. In order to ensure maximum flexibility to 

remove material in the maximum quantities awarded under this item description, the U.S. 

Government may take the actions described herein without further competing or otherwise soliciting

bids for the item(s) described in this IFB.

However, in the event that the U.S. Government generates property exceeding the total maximum 

quantities of this item for all the contracts it has awarded combined, it will issue new 

solicitation(s) to order removal of the excess quantities.

ARTICLE PB: DENIED AREAS/EXCEPTIONS/COMMODITY RESTRICTIONS (2012)

(Applicable to All Items)

a. The Bidder understands and agrees that the ultimate destination of the property shall not be 

currently Belarus, Burma, China, Cuba, Eritrea, Iran, North Korea, Sudan, Syria, and Venezuela,

this list is subject to change and is based upon recent notices published by the Department of 

Treasury, Office of Foreign Assets Control (OFAC). Current listings can be found at:

http://www.treasury.gov/resource-center/sanctions/Pages/default.aspx. Bidder may contact the 

Sales Contracting Officer to ensure property does not go to a prohibited country.

b. EXCEPTIONS: Notwithstanding anything herein to the contrary, this property (DEMIL "A", nonMLI/CCLI items and ferrous and non-ferrous, true scrap) (property which was not downgraded to 

a scrap condition) may be exported to any country and territory except: Cuba, Iran, Sudan, and 

North Korea.

c. COMMODITY RESTRICTIONS: The Bidder understands and agrees that, although not on the Denied

Areas List, the sale of Munitions List and Commerce Control List Items (MLI/CCLI) designated

as CAT II items, and any property requiring demilitarization or mutilation under U.S.

supervision shall not be sold for ultimate destination to Belarus, Burma, China, Cuba,

Eritrea, Iran, North Korea, Sudan, Syria, and Venezuela.

d. The U.S. also has regions and countries that the sanction program applies to individuals and

organizations. Bidder agrees to ensure that no property shall go to those on the Specially 

Designated Nationals lists as listed at http://www.treasury.gov/resourcecenter/sanctions/Pages/ Defaut.aspx. This applies to subsections a - c above. Bidder may 

contact the Sales Contracting Officer to ensure property does not go to a prohibited 

individual.

ARTICLE PC: FAILURE TO PERFORM

Notwithstanding the provisions of Condition F of Part 4, Special Sealed Bid Term Conditions of the 

DRMS pamphlet "Sale by Reference", July 2012, entitled "Failure to Perform", the Government shall 

be entitled to retain or collect as liquidated damages a sum equal to 20% of the contract price 

for the quantity estimated to be generated within a 60-day period.

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Invitation for Bid Sale Number 39-4608

ARTICLE PD: FAILURE TO REMOVE

In addition to the rights and remedies provided by Condition No. 9 of Part 2, General Sale Terms 

and Conditions of the DRMS pamphlet "Sale by Reference", July 2012, entitled "Default", if the 

Purchaser, after notification in accordance with the terms of the contract, fails to effect 

removal of the property being sold herein, the U.S. Government may, at its option and without

further notice to the Purchaser, dispose of such property as it may endanger the public health or 

safety or constitutes a nuisance. The Purchaser shall be responsible for all costs incurred by the

U.S. Government for such disposal.

ARTICLE PE: TITLE

As provided in Condition No. 7, Part 2 of DRMS pamphlet" Sale by Reference, July 2012", title to 

the property sold hereunder will be vested in the Purchaser, as and when, removal is affected. No 

right, title, or interest in or to any of the property offered for sale here under shall be vested 

in the Purchaser prior to its removal. Notwithstanding Condition No. 14, Part 2 of DRMS pamphlet 

"Sale by Reference, July 2012", the Government shall not be responsible for the destruction or 

withdrawal of the property for use by the Government or its authorized designee while the property 

remains in the possession of the Government.

ARTICLE PF: TERMINATION

Notwithstanding the provisions of Condition 6 of Part 4, Sale of Government Property Special

Sealed - Term Conditions (Standard Form 114C-2, Revised 4/2001) of DRMS pamphlet "Sale by 

Reference", July 2012, this contract may be terminated by either party without cost to the 

Government upon 60 days written notice to the other, to be calculated from the date the notice is

mailed. The government may or may not require additional removals during this time frame.

ARTICLE PI: MUTILATION

Mutilation will be performed on Government premises only. No property is to be removed from the 

work site until authorized by the Sales Contracting Officer or his representative. All property 

that has not been mutilated by the end of the workday will be stored in a secure area until 

mutilation is completed. When available USG assistance will be provided in the mutilation of 

property, however, the purchaser must be willing and able to perform required mutilation at no 

cost to the USG in the case that USG assistance is not available. Title will not pass to the 

Purchaser until mutilation has been completed and approved by the Sales Contracting Officer or his

authorized representative.

ARTICLE SF: SAFETY

It is the Purchaser’s responsibility to follow all host installation and local country rules and 

regulations with regard to safety and Personal Protective Equipment (PPE). Any deficiencies as a 

result of an inspection must be corrected prior to the resumption of work. PPE such as safety 

boots, gloves, safety helmets, and coveralls (and any other PPE as determined from an inspection) 

will be provided by Purchaser and will be worn by all their personnel while on DLA Disposition 

Services premises.

It is the Purchaser’s responsibility to work in a safe manner to avoid any spills or the release 

of any fluids. If a spill occurs, it is the sole responsibility of the Purchaser to clean up, 

contain such spills, and remove the waste in an environmentally safe manner.

Purchaser is cautioned that vehicles and other items containing fluids and/or liquids, should be 

drained. However, the Purchaser must inspect all vehicles one final time prior to cutting. In the 

event the purchaser suspects a vehicle is not drained, the Purchaser will not commence the cutting 

operation on the vehicle at issue and contact the U.S. Government representative immediately for 

guidance.

 Page 23
Invitation for Bid Sale Number 39-4608

ARTICLE SF: SAFETY

SAFETY PRECAUTIONS IN MUTILATION BY TORCH CUTTING

1. Mutilation by torch cutting is inherently hazardous. High order and low order explosions may

occur in torch cutting closed chambers such as tanks, accumulators, recoil mechanism

components, aircraft struts, hollow rods or hollow valve stems, even though the components are 

not under pressure or have had small holes drilled in them.

2. An explosive condition may result from the heat of the torch vaporizing oil, paint or 

components inside the component. In addition, gases from the cutting torch may enter the 

hollow space, either adding to or creating a highly explosive condition.

3. In torch cutting it must be realized that components under spring pressure may become 

dangerous upon sudden release of the spring holding construction.

4. Safety precautions are also necessary where flammable materials or materials such as sodium and 

magnesium are involved in the torch cutting operation.

5. Precautions against the hazards of torch cutting should include isolation of the working area,

a technical knowledge of the construction of the component to be torch cut, and remote control 

of the cutting operation, when required.

6. All fuel oil and hydraulic fluid tanks, reservoirs and lines that may be affected by the heat 

from torch cutting must be drained, flushed and purged prior to mutilation. A 72 hour notice 

is required prior to removal of property.

Purchaser must abide by all host safety rules and regulations. If inspected by host safety 

office, it is the Purchaser’s responsibility to correct the deficiencies by the timeframe 

specified in the report.

 Page 24
Invitation for Bid Sale Number 39-4608

Loading Table

(See DRMS pamphlet, "Sale by Reference, July 2012", Part 2, Condition No. 8, Standard Form 114C)

Removal Days

The removal period is established on the basis that a written notice of award will be made 

within at least 45-days after Bid Opening Date. Should the written notice of award on any 

item(s) not be made within that time, an appropriate allowance will be made in the date of 

removal for such items. Removals will be scheduled by the SCO or their designated 

representative, with the authorized representative of the awarded company, as required, to 

support daily operations.

Property must be removed by: As required and scheduled by the SCO or their designated

representative within the term of the contract.

Loading Legend

I - Government will load.................................

 a) Rail b) Truck or Trailer

II - Government will load - Open top conveyance only ....

 a) Rail b) Truck or Trailer

III - Purchaser must load (no government assistance) ....

a) Rail facilities available adjacent to property

b) Rail facilities available on the installation but 

remote from property

c) No Rail facilities available

IV – Other loading options

ITEMS LOCATION(s) LOADING LEGEND

1-2 UNITED ARAB EMIRATES AND 

OTHER LOCATIONS IN THE UAE 

AS DESIGNATATED BY THE SCO.

IV - Other loading options

LOADING HOURS: 8:00 A.M. TO 4:00 P.M. Local Time.

Loading Notes

ITEMS 1 - 2:

Dunnage is included in the weight and sale. Purchaser may, at their discretion, remove dunnage prior 

to loading. Removing dunnage will be the option of the purchaser and must be accomplished by the 

purchaser with no government assistance. Dunnage is to include any container, pallet, or box that is 

not the property itself.

When available, U.S. Government will perform loading; however, purchaser must have the capability to 

load when U.S. Government assistance is not available.

No culling allowed. Removals are expected up to 5 days a week, Sunday thru Thursday. If available 

USG scales will be used. The USG scale will be calibrated 2 times annually and verification of

calibration will be provided upon request. In the event the USG weigh bridge scale is not available,

or not functional, or the truck or trailer is too wide to enter the scale, a mutually agreed upon

estimated weight will be determined between the purchaser (authorized representative) and the U.S. 

Government.

 Page 25
Invitation for Bid Sale Number 39-4608

Sale of Government Property

Item Bid and Award Page

Address your bid to: Bids will be opened at:

DLA Disposition Services

Bid Room, National Sales Office

74 Washington Ave. N

Battle Creek, MI 49037-3092

Sale No: 39-4608 

DLA Disposition Services

DRMS-BBS, National Sales Office

74 Washington Ave. N Battle Creek, MI 49037

Date: December 4, 2014; 3:00 PM UAE Standard Time

Bids will be publicly opened on the date and time specified, subject to:

1. TERMS AND CONDITIONS

[x] General Sale Terms and Conditions, SF 114C, Jun. 86 ed.; and Special Sealed Bid Conditions, SF 114C-1, Jan. 1970 ed

[x] Terms/conditions incorporated herein by reference;

[x] Special terms/conditions incorporated into the Invitation for Bid; 

2. PAYMENT REQUIREMENTS

[x] Bidder is required to pay for any or all of the items listed on the Item Bid Page(s) at the price bid for each item,

in accordance with Articles B15 & B17.

BID (This section to be completed by the Bidder)

In compliance with the above, the undersigned offers and agrees, if this Bid is accepted within calendar days (60 calendar

days if no period is specified by the Government or the Bidder, but not less than 45 calendar days) to pay for and remove the

property. The total amount is $_________________.

THE BIDDER (Check appropriate boxes)

1. Has, has not, inspected the property on which the bid is submitted.

2a. Is, is not, an individual or a small business. (See CFR, Title 13, Chapter 1, Part 121, Sec. 121.3-9, for the definition of small business)

2b.

 

 25 employees or less; 100 employees or less

Complete the following only if the total amount of the bid(s) exceeds $25,000.

 

3a.

 has, has not, employed or retained any company or person (other than a full-time, bona fide employee

working solely for the Bidder) to solicit or secure this contract, and

3b.

has, has not, paid or agreed to pay any company or person (other than a full-time, bona fide employee working

solely for the Bidder) any fee, commission, percentage or brokerage fee, contingent upon or resulting from the award of

this contract; and agrees to furnish information relating to (a) and (b) above as requested by the Contracting officer, (For

interpretation of the representation, including the term “bona fide employee”, see CFR, TITLE 41, SUBPART 101-45.3.)

Name and address of bidder (Street, City, State, and Zip Code) 

(type or print) - (MUST be the same as on envelope)

Telephone number:

Bidder identification no. (If applicable) 805 

Bidder’s Tax ID or SSN 

Signature of person authorized to sign this bid

Signers name and title (type or print) Date of bid

Acceptance by the Government (This section for Government use only)

Accepted as to item(s) numbered

(For acceptance information see DRMS Form 1427 attached)

United States of America By:

(Contracting Officer)

Date of Acceptance

Total Amount Contract Number(s) Name and Title of Contracting Officer

Standard Form 114

Computer Generated

 Page 26
Invitation for Bid Sale Number 39-4608

Sale of Government Property

Item Bid and Award Page

Enter a price per item number in the “Bid Price per Pound” column.

Price per Pound in USD.

Item

Number

Bid Price per 

Pound (USD)

1

2

BID PRICE PER POUND (LB)

Item is offered for sale in pounds (LBS)

Bidder may request facsimile notification of award by checking this block. Your facsimile number is:

 

Bid number:

(To be filled in by sales office)

Name of bidder and identification number, if applicable

(type or print)

Standard Form

114A Computer

Generated

 Page 27
Invitation for Bid Sale Number 39-4608

PRIVACY ACT NOTICE

In accordance with Privacy Act (5 U.S.C 552a), the following notice is provided: The information requested on this form is

collected pursuant to section 31001 of the Debt Collection Improvement Act of 1996 (Pub.L. 104-134) for purposes of collecting

and

reporting on any delinquent amounts arising under or relating to any contract awarded to you as a result of this sale. The

information collected is mandatory. Failure to provide the information prior to contract award will result in rejection of your bid

or offer. Routine uses which may be made of the collected information are as follows:

1. Disclosure where pertinent in any legal proceeding to which GSA is a party before a court or administrative body.

2. Disclosure to the Department of Justice, U.S. Attorney, or the Department of Treasury, or the Department of Treasury in a 

proceeding when (a) the United States, GSA, a component of GSA, or when arising from his/her employment, an employee of 

GSA, is party to litigation or anticipated litigation or has an interest in such litigation, and (b) GSA determines that the disclosure

is relevant or necessary in the litigation.

3. Disclosure to a Member of Congress or a congressional staff member in response to any inquiry from that congressional office

made on behalf of and at the request of the individual about whom the record is maintained.

4. Disclosure to any Federal agency where the debtor is employed or receiving some sort remuneration for the purpose

of enabling that agency to collect a debt owed the Federal government on GSA’s behalf.

5. In the event a record indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and 

whether arising by general statute or particular program statute or regulation, rule or order issued pursuant thereto, disclosure

to the appropriate Federal agency and/or state or local agencies charged with the responsibility of investigating or prosecuting

such violation or charged with enforcing or implementing the statute, rule, regulation or order.

6. Disclosure to a Federal agency in response to a request in connection with hiring or retention, the letting of a contract, or the

issuing a license, grant, or other benefit.

7. Disclosure to a debt collection contractor or to other Federal agencies for the purpose of collecting and reporting on

delinquent debt.

8. Disclosure for purposes of debt collection, publication or public dissemination regarding the identity of delinquent non-tax

debtors and the existence of non-tax debts.

9. Disclosure to credit reporting agencies/credit bureaus for the purpose of adding to a credit history file or obtaining a

credit history file or comparable credit history information for use in the administration of debt collection.

10. Disclosure to the Internal Revenue Service to: (1) obtain mailing addresses to locate a taxpayer to collect a Federal

claim against the taxpayer; or (2) offset a Federal claim against a taxpayer’s income tax refund.

11. Disclosure to the Internal Revenue Service and applicable state and local governments for tax reporting purposes.

12. Disclosure to banks enrolled in the Treasury Credit Card Network to collect payment or debt when the individual has given his/

her credit card number for this purpose.

13. Disclosure to Treasury or other Federal agencies with which GSA has entered an agreement for debt collection cross

servicing operations to satisfy, in whole or in part, debts owed the U.S. Government.

14. Disclosure to Treasury, government corporations, state or local agencies, or other Federal agencies to conduct computer 

matching programs to identify and locate individuals who are receiving Federal salaries or benefit payments in order to collect

the debts by voluntary repayment or administrative or salary offset.

15. Disclosure to the National Archives and Records Administration for records management inspections.

16. Disclosure for any other use specified by GSA in the system of records entitled “Credit Data on individual Debtors, PPFM-7,”

as published in the Federal Register periodically by GSA.

 Page 28
Invitation for Bid Sale Number 39-4608

Credit Card Information

Please Note

Credit Card authorization must be received before pick up of property will be allowed.

Fraudulent use of credit cards will result in your being recommended for debarment from the DRMS sales program.

If a credit card is to be used as a payment, complete the following information and return this sheet with your

bid, or AFTER AWARD, facsimile this completed page to (001) 269-961-7230.

(Please type or legibly print information)

First Name:______________________ Last Name:______________________

Company Name:

Card Holder Name:

Address:

City:____________________, State:____________________, Zip Code:_______________

Master Card ( ) Visa ( ) Discover ( ) American Express ( )

Credit Card Number:

Expiration Date: Month_________________, Year____________

I (we) authorize the sales contracting officer to obtain payment by credit card for any items I am

(we are) awarded on this sale.

Contract Number(s):

Authorized Signature:____________________, Date:_______________

Complete your credit card payment ONLINE at:

https://www.pay.gov/paygov/forms/formInstance.html?agencyFormId=2868948

 Page 29


INSTRUCTIONS FOR COMPLETING DLA FORM 1822, 

END-USE CERTIFICATE 

Revision February 28, 2013 

DoD Instruction 2030.08, Implementation of Trade Security Controls, Implementation of Trade Security Controls (TSC) for 

Transfers of DoD U.S. Munitions List (USML) and Commerce Control List (CCL) Personal Property to Parties Outside 

DoD Control (May 23, 2006). TSC are applied in the interest of U.S. national security. The DoD Components shall apply 

TSC measures to prevent illegal acquisition or other unauthorized transfers of defense and dual-use technology, goods, 

services and munitions by or to individuals, entities and/or countries whose interests are adverse to the United States and 

to prevent those technologies, goods, services and munitions from being exported directly or indirectly into unauthorized 

areas designated by the Secretary of State, the Secretary of Commerce, or the Director of Foreign Assets Control. DoDI 

2030.08 requires that Trade Security Controls be implemented whenever United States Munitions List (USML) or 

Commerce Control List (CCL) property is transferred. Trade Security Controls are implemented to prevent the illegal 

acquisition or other unauthorized transfers of USML or CCL items to ineligible transferees. These controls include the 

requirement to notify purchasers of export license requirements and the requirement that purchasers complete end-use 

certificates. All individuals wanting to acquire Department of Defense surplus property, identified as USML or CCL items, 

are required to complete the End-Use Certificate (EUC), DLA Form 1822. 

It is your responsibility to fully and accurately complete this form. The use of “homemade” EUCs will not be 

accepted because they are not covered under the Paperwork Reduction Act. Due to the critical nature of this document, 

failure to comply with any of these instructions and/or accurately provide the required information will result in 

this EUC being deemed unacceptable, will cause significant delay or denial in obtaining the Trade Security 

Control (TSC) Assessment required to receive USML/CCL property, or the form Returned Without Action (RWA).

As part of the TSC Assessment process, personal identification information is necessary to include any one of the 

following forms of identification: 

 U.S. Government I.D 

 U.S. Passport 

 Valid Driver’s License 

 State Government ID Card 

 Lawful Permanent Resident Card 

 Visa 

 Certificate of Naturalization 

NOTE: All forms of identification must be current, valid, and legible. 

All entries must be typed or clearly printed. When providing the required information and additional space is needed, the 

use of a separate sheet of paper is acceptable. At the top of each additional sheet of paper you must place your name 

and the IFB/Contract no./Offer No./Standard Form-122/Standard Form-123 Order No. You must also cite the appropriate 

block number(s) and/or letter(s) for each entry and enter “See Attached” in corresponding block. 

Every block on the EUC must have an entry. 

If the information being requested does not apply to your situation, the only entry which will be acceptable is indicating 

“NOT APPLICABLE” (do not use N/A, N/R or draw a line). If you have to repeat information that was previously entered 

in another block, cite the SECTION, block number and/or letter; i.e., “SAME AS SECTION 'X', BLOCK 'X'”. The Approving 

Official (Sales Contracting Officer, Plant Clearance Officer, or other designated individual) will review the EUC for 

completeness and accuracy. 

PAGE 1 

AT TOP OF PAGE: IFB/CONTRACT/OFFER/SF122/SF123 ORDER NO: 

Enter the number (if not pre-printed) of the Invitation For Bid (IFB), contract/offer, proposal number, order 

number, etc., that is used to identify the specific sale, property transfer, or exchange. 
1. THIS STATEMENT IS SUBMITTED IN CONNECTION WITH: Place an "X" in the block that best identifies the type of 

transaction you are entering into: 

 SALE - purchasing property from the Defense Logistics Agency Disposition Services or from their sales 

contractor, the Defense Contract Management Agency (DCMA), or any other DOD Component activity (e.g., DOD 

Exchange Sales). 

 EXCHANGE - an agreement with a Military Service Museum transfer to exchange property for agreed upon 

property or services. 

 OTHER – for those transactions which are not a sales or exchange and where title to property may or may not 

pass from government control. 

2. LINE ITEM NUMBER and/or COMMODITY: Enter the line item number for each USML/CCL item you are interested in 

acquiring. For negotiated exchanges, or other types of transactions, enter the name or nomenclature of the property, 

which you will be receiving upon completion of the negotiations or property transfers. 

3. NAME (Last, First, Middle): This is the name of the individual who is signing this form. Please print/type your complete 

legal name legibly. Provide last name, complete first name (initials for first name will not be accepted) and middle name (if 

any). If you do not have a middle name, use NMN (No Middle Name). If you have an initial instead of a middle name, you 

need to indicate this e.g., Jones, James M. (Initial only). Include if you are a Sr., Jr., II, III, etc. Include any other names 

ever used (e.g., maiden name, nicknames, acronyms, aliases, doing business as (DBA) and/or also known as (AKA)” 

name(s).) If an individual is the bidder, that individual’s name must be provided in this block. If the bid is for a business, 

the individual authorized to sign this EUC for the business must provide his/her name in this block. 

4. SOCIAL SECURITY NUMBER (SSN)/ALIEN CARD NO./COUNTRY ID: 

 If the bid is by an individual, that individual’s SSN must be provided in this block. 

 If the bid is for a business, the individual signing this EUC for the business must provide their SSN in this block. 

 If the bid is in the name of a Permanent Resident, enter your Alien Identification Number. 

 If the bid is in the name of a Non-U.S. Citizen/National, non-Permanent Resident, enter your Country Identification 

Number 

5. DATE OF BIRTH (DoB): Enter DoB as Month/Day/Year (MM/DD/YY). 

 If the bid is by an individual, that individual’s Date of Birth must be provided in this block. 

 If the bid is for a business, the individual signing this EUC on behalf of the business must provide their Date of 

Birth in this block. 

6. PLACE OF BIRTH (City or County, State, Country): City/County name must be spelled out. Only the two-letter or 

standard abbreviation for the State or Country is acceptable. 

 If the bid is by an individual, that individual’s Place of Birth must be provided in this block. 

 If the bid is for a business, the individual signing this EUC on behalf of the business must provide their Place of 

Birth in this block. 

7. TELEPHONE NUMBER: (Include Area Code). 

 If the bid is by an individual, that individual’s telephone number (including Area Code) must be provided in this 

block. 

 If the bid is for a business, the individual signing this EUC for the business must provide their daytime telephone 

number (including Area Code) in this block. 

8. MAILING ADDRESS: Mailing address can be any of the following: 

 P.O.Box 

 Mail Service 
 Business physical mailing address 

 EUC Signer mailing or physical personal address 

**Wherever you receive USPS mail is acceptable and must be verifiable. Enter complete mailing address. Street 

and City names must be spelled out; abbreviations are unacceptable. Post Office Box is acceptable. The twoletter or standard abbreviation for the State or Country “IS” acceptable. 

 If the bid is by an individual, that individual’s physical personal mailing address must be provided in this block. 

 If the bid is for a business, the individual signing the EUC for the business must provide their personal mailing 

address in this block. 

9. PHYSICAL ADDRESS: Enter complete personal home address of the signer of the EUC. This address must be 

valid and verifiable. Street and City names must be spelled out; abbreviations are unacceptable. The two-letter or 

standard abbreviation for the State or Country is acceptable. Entering a Post Office Box, mail service (Mailboxes; UPS 

Store mailbox; etc.) is “NOT” acceptable. 

 If the bid is by an individual, that individual’s physical address (Street, City, State, Zip) must be provided in this 

block. If the physical address is the same as mailing address (not a Post Office Box), enter “Same as MAILING 

ADDRESS”.

 If the bid is for a business, the individual signing this EUC for the business must provide their personal physical 

address (Street, City, State, Zip) in this block. If the physical address is the same as mailing address (not a 

Post Office Box), enter “Same as MAILING ADDRESS”.

SECTION I. GENERAL INFORMATION 

10. BLOCK 1. TYPE OF FIRM: 

 If the bid is by an individual, enter “Not Applicable”. 

 If the bid is for a business, check the box that most closely describes the organization: 

o “Sole Proprietorship” - solitary owner/independent control 

o “Partnership” - two or more persons contractually associated as joint principals in a business with joint 

rights and responsibilities. 

o “Corporation” - an association or group of individuals united in trade or similar interests that has filed 

Articles of Incorporation. 

o “Other” - (Specify affiliation with official bidder.) 

 - Principal (Person having controlling authority) 

 - Agent (Person acting for or in place of another by authority from him). 

 If the "Type of Firm" is a corporation, provide the state in which the Articles of Incorporation were filed. The twoletter standard abbreviation for the state or country is acceptable. 

11. BLOCK 2. NATURE OF END-USER’S BUSINESS: 

This should best describe the type business/interest of the ultimate end-user. If unknown, state 

“Unknown”. 

12. BLOCK 3 - NATURE OF PRINCIPAL’S BUSINESS 

This should best describe the type business/interest of the bidder for these items. 

13. BLOCK 4 - FIRM’S ID/FEDERAL TAX NUMBER: 

If the bid is by an individual, enter “Not Applicable”. 

If the bid is in a company name and that company does not have a Federal Tax Number but is using some other form of 

tax identifying number (e.g., a personal SSN) please provide that number and specify who it is registered to (e.g., SSN is 

for “John Doe”) in block 4. 

 
BLOCK 5 – BUSINESS/CORPORATION HEADQUARTERS 

14. BLOCK 5A - NAME: 

If bid is by an individual, enter “Not Applicable”. 

If the bid is in a company name, the individual signing this EUC for the company must provide the company headquarters 

name in this block (include aliases/acronyms/trade styles). 

15. BLOCK 5B - ADDRESS: Physical location of the Business. Street and City names must be spelled out; abbreviations 

are unacceptable. 

 Only two-letter (or standard) abbreviation for State or Country is acceptable. 

 If the bid is by an individual, enter “Not Applicable”. 

 If the bid is in a company name, the individual signing this EUC for the company must provide the complete 

address of company headquarters. (Post Office Box is unacceptable). Provide business daytime phone number 

in this block. 

**DO NOT ENTER: P.O. Box, Mail Service, or anything other than the PHYSICAL LOCATION of the Business. The 

EUC will be returned without action if this is not completed correctly. 

BLOCK 6 - BRANCH OFFICE: 

16. BLOCK 6A - NAME: 

 If the bid is by an individual, enter “Not Applicable”. 

 If the bid is in a company name, the individual signing this EUC for the company must provide all company branch 

name(s) in this block (include aliases/acronyms/trade styles). Provide business daytime phone number in this 

block. 

 If the official company branch and headquarters’ names are the same, enter “Same as Block 5A”. 

 If the bid is in a company’s name and there is no branch office for this company, enter “Not Applicable”. 

17. BLOCK 6B - ADDRESS: Physical location of the Branch. Street and City names must be spelled out; abbreviations 

are unacceptable. Only two-letter or standard abbreviation for State or Country is acceptable. 

 If the bid is by an individual and there are no branch offices, enter “Not Applicable”. 

 If the bid is in a company name, the individual signing this EUC for the company must provide the complete 

physical address (Street, City, State, Zip Code) of all company branch office(s). (Post Office Box is 

unacceptable).

 If company’s branch and headquarters offices use the same address, enter “Same as Block 5B” 

 If there are no branch offices, enter “Not Applicable”. 

**DO NOT ENTER: P.O. Box, Mail Service, or anything other than the PHYSICAL LOCATION of the Branch. The 

EUC will be returned without action if this is not completed correctly. 

18. BLOCK 7 - ON SEPARATE SHEET(S) OF PAPER, ATTACH THE NAMES, ADDRESSES, SSNs, DATES AND 

PLACES OF BIRTH OF CORPORATE OFFICERS, PARTNERS AND/OR AGENTS. 

Officer(s) that have control of where the physical location of the property will be located. In other words, we don't need the 

CEO of the company. Identify the President, VP, Secretary, Treasure are the ONLY officers at the location that are 

required. If there are no officers, the Owner or other individuals affiliated with the Business should be listed. 

You MUST provide: 

 Full Legal Name, 

 DOB, 

 SSN, 

 Birth State/Country, 
 Current Home physical address. 

**If the Officers are Foreign Born, they MUST provide PROOF OF CITIZENSHIP as part of the EUC package. 

Note: Photo IDs/Drivers license of the Officers, Partners and Agents are not required. 

Failure to comply will cause your EUC to be placed on hold or to be returned without action. In order to preclude 

delays in processing, it is essential that complete disclosure of all company officials be fully identified. If the bid is by an 

individual, enter “Not Applicable”. 

 If the bid is submitted by a sole proprietorship, enter “Not Applicable”. 

 If the bid is for a company, the required information for each of the officers, partners and/or agents must be 

submitted on separate sheet(s) of paper and attached to the corresponding EUC. The submitter has the option of 

(1) providing this information individually on separate sheets for each person identified or (2) submitting the 

information for all persons identified on a single sheet. 

SECTION II. END-USERS/USER INFORMATION 

If this is a negotiated exchange, identify the item(s) you will be providing the government in this exchange on the space 

provided on the form. If not a negotiated exchange, enter “Not Applicable”. 

BLOCK 1 - PURPOSE. THE PROPERTY REFERRED TO IN ABOVE IFB/OFFER NUMBER WILL BE UTILIZED FOR 

THE FOLLOWING: This information pertains to the intended disposition by the official bidder completing the EUC form. 

 Enter an “X” in the appropriate item(s) below. All Blocks require an entry. 

 In the case of resale, item 1F or 1G must be marked in addition to any other item. 

19. BLOCK 1A. RETENTION FOR THE FOLLOWING SPECIFIC USE (see note at bottom of page 1 of this form) 

 If property is being retained for official bidder’s own use, explain intended use. 

 If statement in Block 1A does not apply, enter “Not Applicable” and go to Block 1B. 

20. BLOCK 1B. Resold in form received for the following use (see note at bottom of page 1 of the form). 

 If property is being resold by the bidder, give specific information about resale customer’s intended use. 

 If statement in Block 1B does not apply, enter “Not Applicable” and go to Block 1C. 

21. BLOCK 1C. The property will not be sold or otherwise disposed of for use outside of the U.S. or sold to nonU.S. Citizens/Nationals in the United States. 

 If the official bidder will not sell/dispose of property outside of the U.S. or to non-U.S. persons in the U.S., check 

this box. 

 If statement in Block 1C does not apply, enter “Not Applicable” and go to Block 1D. 

22. BLOCK 1D. The property may be exported/re-exported in the form received to the following country/countries: 

 If the bidder is going to export/re-export the property, check this box if applicable, and list the country(ies). 

 If this EUC is for a U.S. Munitions List or Commerce Control List Item being resold or exported, attach a copy of 

your current Department of State or Commerce Registration Form or license approvals for the intended export. If 

No License is Required (NLR) for export, please provide a copy of NLR determination from the Department of 

Commerce. 

 If statement is Block 1.D. does not apply, enter “Not Applicable” and go to Block 1E. 

23. BLOCK 1E. Resale after following alteration (description of final production): 
 Describe the altered product; 

in (Country/Countries): List all countries where this product will be sold. (If necessary use a separate sheet of 

paper to list countries. Identify this as “BLOCK 1E” on the sheet of paper). 

and distribution in (Country/Countries) List all countries where this product will be distributed. (If necessary 

use a separate sheet to list countries. Identify this as SECTION II, “BLOCK 1E” on the sheet of paper). 

Note: If this EUC is for a U.S. Munitions List or Commerce Control List Item being resold or exported, attach a 

copy of your current Department of State or Commerce Registration Form or license approvals obtained for the 

intended export. If No License is Required (NLR) for export, please provide a copy of NLR determination from the 

Department of Commerce. 

If this statement does not apply to you, enter “Not Applicable” and go to Block 1G. 

24 BLOCK 1F. If property is to be sold, provide the name, address, and telephone number of sub-purchaser(s): 

 Provide the full name, physical address and telephone number of the individual/company that purchased the 

item(s). 

 If this block does not apply to you, enter “Not Applicable”. 

25. BLOCK 1G. The customers are unknown at this time. If required by the contract/offer/transfer, I will obtain prior written 

approval for the resale of any of the property covered by this contract. 

 If this block does not apply to you, enter “Not Applicable”. 

26. ADDITIONAL INFORMATION: State any other material facts relating to end user and use of the property that may be 

of value in considering the proposal: 

 If this block does not apply to you, enter “Not Applicable”. 

PAGE 2 

SECTION III - UNDERSTANDING AND NOTIFICATION 

Please read carefully. This section cites various laws and regulations you must comply with in the use, 

disposition and export of property. 

SECTION IV - CERTIFICATION STATEMENT TO BE SIGNED BY BIDDER AT TIME OF RESPONSE TO IFB. 

This section is self-explanatory. By signing and dating this form, you are certifying that all the information you are 

providing is true and correct and you understand and agree to all the provisions in this end use certificate. This form will 

become part of the contract. 

26. PARAGRAPH 4. The person signing this DLA Form 1822 is: 

 Check the block that applies to you and fill out any applicable portion. 

28. BLOCK A - NAME (Type or Print) 

 Be sure your name is legible and use the following format: First, Middle, Last. 

** MUST be signers full LEGAL name as stated on page 1 of EUC. 

29. BLOCK B – SIGNATURE. Be sure to sign this form. Signatures on EUC must be legible.
 If signer of EUC is an Officer, Director, Partner, Principal, Agent, etc., for official bidder, provide title/authority. 

30. BLOCK C - DATE SIGNED. Be sure you date this form