i. Do individuals have the opportunity to object to the collection of their PII?

Yes KX] No

(1) If "Yes," describe method by which individuals can object to the collection of Pll.

(2) If "No," state the reason why individuals cannot object.

The selected Pll data is from either DEERs or milConnect.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

(1 Yes — No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

(2) If"No," state the reason why individuals cannot give or withhold their consent.

The selected Pll data is from either DEERs or milConnect.

DD FORM 2930 NOV 2008 Page 5 of 15


g. Summary of DoD information system or electronic collection. Answers to these questions
should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly
describe the types of personal information about individuals collected in the system.

Microsoft Active Directory on Windows Server. This is the Directory Service for DEIS DIR Domain.
TASKORD 14-0025 mandates that 36 selected contact and identity data elements from DMDC be stored in
the component directory service. Three of these data elements are Pll data.

(2) Briefly describe the privacy risks associated with the Pll collected and how these risks are
addressed to safeguard privacy.

The three Pl] data elements are name, country of citizenship, and a combination of the DoD ID number with
the DoD Persona Type Code (e.g., .civ, .ctr, etc.). This data will be shared in the Data Connection with the
DEERS database at DMDC.

h. With whom will the Pil be shared through data exchange, both within your DoD Component and
outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate.all that apply.

[Within the DoD Component.

Specify.
IX] Other DoD Components.

Specify. Defense Human Resources Agency (i.e. DEERS Database - DMDC)

(1 Other Federal Agencies.

Specify.
[State and Local Agencies.

Specify.

[-] Contractor (Enter name and describe the language in the contract that safeguards Pll.)

Specify. |

[]_ Other (e.g., commercial providers, colleges).

Specify.

DD FORM 2930 NOV 2008 Page 4 of 15



k. What information is provided to an individual when asked to provide Pll data? Indicate all that
apply.

(__ Privacy Act Statement im Privacy Advisory

(= Other XI None

Describe |Data is provided from the DEERS and milConnect systems. Privacy Act Statements are provided
each during registration with either DEERS or milConnect.

applicable

format.

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these
Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in
place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that
would reveal sensitive information or raise security concerns.

DD FORM 2930 NOV 2008, Page 6 of 15



PRIVACY IMPACT ASSESSMENT (PIA)
For the
DLA Enterprise Infrastructure Services (DEIS) Active Directory (AD) for DIR Domain

Defense Logistics Agency(DLA)

SECTION 1: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of
information (referred to as an "electronic collection" for the purpose of this form) collect,
maintain, use, and/or disseminate PI] about members of the public, Federal personnel,
contractors or foreign nationals employed at U.S. military facilities internationally? Choose
one option from the choices below. (Choose (3) for foreign nationals).

(1 (1) Yes, from members of the general public.
(2) Yes, from Federal personnel* and/or Federal contractors.

(1 (3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.
[] (4) No

* "Federal personnel” are referred to in the DoD IT Porifolio Repository (DITPR) as "Federal employees.”
b. If "No," ensure that DITPR or the authoritative database that updates DITPR is annotated
for the reason(s) why a PIA is not required. If the DoD information system or electronic

collection is not in DITPR, ensure that the reason(s) are recorded in appropriate
documentation.

c. If"Yes," then a PIA is required. Proceed to Section 2.

i
DD FORM 2930 NOV 2008 Page 1 of 15 |


SECTION 2: PIA SUMMARY INFORMATION

a. Why is this PIA being created or updated? Choose one:

(1 New DoD Information System GB New Electronic Collection
Existing DoD Information System im Existing Electronic Collection

oO Significantly Modified DoD Information
System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol
Router Network (SIPRNET) IT Registry?

oOo Yes, DITPR Enter DITPR System Identification Number

Oo Yes, SIPRNET Enter SIPRNET Identification Number

Kl No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required
by section 53 of Office of Management and Budget (OMB) Circular A-11?

im Yes No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d..Does this DoD information system or electronic collection require a Privacy Act System of
Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens

or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN
information should be consistent.

ima Yes El No

If "Yes," enter Privacy Act SORN Identifier

DoD Component-assigned designator, not the Federal Register number.
Consult the Component Privacy Office for additional information or
access DoD Privacy Act SORNs at: _http://Awww.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office
Consult the Component Privacy Office for this date.

DD FORM 2930 NOV 2008 Page 2 of 15



e. Does this DoD information system or electronic collection have an OMB Control Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period
regardless of form or format.

im Yes

Enter OMB Control Number

Enter Expiration Date

x No
f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD
requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act
SORN should be the same.

(2) Cite the authority for this DoD Information system or electronic collection to collect, use, maintain
and/or disseminate Pil. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes
the operation of the system and the collection of Pll.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can
be cited. An indirect authority may be cited if the authority requires the operation or administration of
a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal
housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the
statute within the DoD Component should be identified.

The DLA Enterprise Infrastructure Services (DEIS) Active Directory (AD) system is being mandated by
CYBERCOM TASKORD 14-0025 to store selected contact & identity attributes from the DoD Defense
Manpower Date Center (DMDC) Database. This will be accomplished through a data connection.

DMDC collects all Pll information from DEERs and DoD milConnect. DMDC is also the authoritative
data source for all data items passed through the data connection to the DEIS AD System.

DLA is not authorized to modify any data within the DEIS AD which is received from DMDC -- including
Pil. The sole purpose for data being stored in DEIS AD is to ensure that the AD content matches in both
the DMDC data and in DEIS AD for a given user.

'TASKORD 14-0025 requires a PIA on the component Active Directory system that will store the selected
data from DMDC.

There are three data elements that has been identified as Pll from the selected set of DMDC data. This
PIA will address how the system will handle those Pll data elements.

DD FORM 2930 NOV 2008 Page 3 of 15