SDR systems. The implementation approach and schedule was discussed. The 

implementation date for Phase I has been moved to January 2004. Testing for the GSA and 

DLA transaction formats are scheduled beginning in December, pending secure server 

availability. Phase II planning is underway. OSD Business Initiatives Council (BIC) funding 

is being pursued to facilitate and ensure a timely Phase II implementation. 

b. Status Update on WebSDR and Transactional Exchange 

Progress/Demonstration: Mr. Sean Humenansky, representing Defense Automatic

Addressing Systems Center (DAASC), provided a demonstration of the WebSDR submission 

process using the most recent version of the DOD WebSDR Phase I application. The 

prototype system is available to all committee members for review and testing. A user name 

and password will be provided upon request to DLMSO. Actions items:

1. DLMSO advised that a request was submitted to the DODAAC reengineering initiative to

include an email address for SDR submissions. A suggestion was made that more than 

one such email address could be appropriate. DLMSO will research. 

2. For a future modification, a request was made to provide narrative text with the associated 

code value when displayed on the final review screen.

3. The header identification “Contract Information” will be revised to read “Procurement

Information.”

4. A note will be added on the display of requisition matches retrieved from Web VLIPS to 

identify them as hyperlinks to Web VLIPS. 

5. For future modification, based on the UID discussions during the meeting (see below), the 

UIT data content will be changed to reflect the new UID data requirements.

6. A note will be added to the Incorrect Item Received Information Screen to clarify that 

either the NSN, CAGE, P/N or a description of the item is required. 

7. A signature line will be added on the WebSDR printed version of the completed SDR for 

those Services that have an internal signature requirement.

8. Email confirmation will be sent to the customer to document their SDR submission.

9. The Marine Corps requested that initial distribution of SDRs for USMC directed 

shipments should be to the ICP (not to DLA for depot shipments as discussed during 

previous meeting).

10. Pending Navy approval, the NAVSUP representative was asked to determine what issues

would need to be resolved should Navy agree to receive an XML file for interface with 

the NSDRS.

11. The Services must clarify any unique requirements for distribution of SDRS where the 

shipper is a commercial company acting as an ICP (e.g., Service Assignment Code L RIs).

c. UIT Review and UID Overview Brief: Mr. Dan Kimball, DLA AIT 

Office, provided a presentation and discussion of the UID initiative and its goal to give each 

unique item, within specified parameters, a unique identification. Ms. Hilert expressed 

concern that the CAGE of the manufacturer which is normally used for item identification 

may not be the same value as the Enterprise Identifier (EID) used to build the UID. This 

could be problematic for existing tracking systems, which use the manufacturer’s CAGE vice 

EID.

 
d. Proposal for UID Discrepancy Reporting: Ms. Mary Day, DLA-J333, 

provided an overview of the DLA instructions for controlled small arms UIT discrepancy 

processing. Ms. Day emphasized the need to distinguish between UIT and UID as well as the 

need to standardize discrepancy reporting. Ms. Hilert provided a list of current and proposed 

UIT and UID SDR discrepancy codes and discussed planned data content for capturing the 

UID itself. DLMSO will draft a strawman proposal and coordinate with the Committee prior 

to formal staffing.

e. Proposal for SF 364 Redesign: In response to a DLMSO data call, Ms.

Marge Sullivan, DLA J-3731, provided suggested changes to the SDR Form, SF 364, for 

discussion. Ms. Sullivan reported that the ILCOs agreed during a DLA SDR FMS meeting to 

propose an updated layout for the back of the form. DLMSO will draft a strawman proposal 

and coordinate with the Committee prior to formal staffing. Action items:

1. All of the DLA recommended changes were accepted with the exception of adding the 

DOD WebSDR URL address to the form. This would not be supportive of Component 

internal policy or FMS customers who will be required to submit SDRs through the ILCO 

portal. In addition, the site URL might be subject to change over time.

2. The Services will review their requirement for block 13, funding and accounting data, to 

determine if customers are actually entering data.

3. A reference will be added to the form which tells users where to locate the detailed 

breakdown of packaging discrepancy codes (4-position codes).

4. To help refine the lengthy published list of disposition codes, the Navy and DLA will run 

a system query to determine which codes have ever been used over the last year.

5. DLA will look at the 900 series reply codes to determine which codes are actually being 

used for their internal SDR process.

f. DLMS Manual Review: Ms. Hilert provided the published version of 

Chapter 17, Supply Discrepancy Reporting, of the DLMS Manual. She wanted all of the 

members to be aware of the updated document. She specifically noted the inclusion of 

DLMS enhancements envisioned during concept development which still require formal 

coordination prior to implementation. The DLMS manual is intended to ultimately replace 

the joint service guidance now used by the Components. Action item: Component 

feedback on the manual is welcome.

g. Data Content Review for SDR Reply: DLMSO provided the Committee 

with a draft data structure table which reflects the data content for each transactional 

exchange related to the SDR. DLMSO will continue refining the table to reflect data content 

required by Component’s SDR systems. Action item: Components should indicate if there 

is a requirement to create SDRs that are not based upon a requisition document number (or 

constructed document number for concealed discrepancies where original requisition number 

is not known). Currently, the system requires a document number to establish a record.

h. Proposal for Revisions for Standard SDR: Ms. Hilert reviewed several 

potential updates to the Standard SDR. DLMSO will staff a change proposal shortly.