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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

Past Performance Information 

Retrieval System – Statistical 

Reporting Next Generation

PPIRS-SR NG

Tim Atwell, DLA Troop Support

Procurement Process Support November 2017
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2

“Best value buying procedures” encourage award 

decisions on the basis of a business judgment and 

recognize that an award to other than the low offeror 

may represent overall best value to the Government

Best Value Awards
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• PPIRS is the sole Federal repository for 

contractor past performance information

• System is owned & maintained by the Navy 

(Naval Sea Logistics Center Portsmouth)

• PPIRS has two parts:

• Report Cards (RC) - Above established threshold of 

$5 million for DLA

• Statistical Reporting Next Generation (SR-NG) - below established threshold of $5 million for DLA

• Today’s focus will be on PPIRS-SR NG

What is PPIRS?
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PPIRS-SR (NG) Business Rules

• Uses 3 years of past performance/historical data

• Scores/Classifications are updated each day

• Performance data is classified by CAGE/commodity

• Federal Supply Classification - FSC (DoD uses)

• NAICS - North American Industry Classification System

• PPIRS is used by all of the (DoD) Department of Defense 
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Delivery Performance

• Scores/Classifications are based on the total 

number of Contract Line Items (CLIN’s)

• Weighted delivery scores are presented as a 

numeric value (Range: 0 - 100)

• An unscored offeror, or one that has no past 

performance history for the particular FSC, 

is considered to be neutral (i.e., not negative 

or positive) 
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• Delinquent lines include 

• Lines not shipped by the contract delivery date 

(CDD)

• Lines partially shipped by the (CDD) 

• Contractor-caused cancellations and terminations are 

coded Termination Indicator Code (TIC) K 

• Terminations for Default (TIC) D

• Government-caused cancellations/terminations will 

not impact the delivery score (TIC) G

• No grace period

Delinquency Factors
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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

PPIRS-SR (NG) Delivery

Evaluation Criteria 

• DELIVERY PERFORMANCE: 

A contractor’s delivery performance will be based on a weighted combination of the 

percentage of contract line items with on-time deliveries and the average days late for all 

deliveries. The formula and weights for delivery performance are: 

Delivery Score = (On-time Weight X On-time Score) + (Average 

Days Late Weight X Average Days Late Score) 

- On-time Weight = .6 

- On-time Score = 100 X (number of lines shipped on-time during rating 

period/number of lines shipped during rating period 

- Average Days Late Weight = .4 

- Average Days Late Score = maximum of ((100-(total days late during 

rating period/number of lines shipped during rating period)) or 0, 

whichever is higher)
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Age Weighting: Delivery and quality records are weighted based on 

the number of calendar days since the appropriate date for the record 

type. Age weighting is applied to the data being scored (numerator) and 

the total lines shipped (denominator) during calculation. 

• Age-Weight Multiplier = (1095 – age of record in days) / 1095 

As a record gets older, its contribution to the delivery score or quality 

classification diminishes, vanishing at three years (1,095 days, if there 

is no intervening leap year) 

New feature added to 

Delivery Score calculation
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Registration in PPIRS-SR (NG) 

• Your name should appear in the System for 

Award Management (SAM), previously known 

as the Central Contractor Registration (CCR), 

as a Past Performance POC for your company 

in order to have PPIRS recognize your email 

address automatically when processing a 

challenge request.

• You can access SAM at www.sam.gov
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Logging in with a PKI Certificate 

PPIRS-SR NG Users:

• Public Key Infrastructure (PKI) Certificate now required 

• Purchase from External Certificate Authority (ECA)

• Mandatory as of 15 Aug. 2015 for all users 

• DLA is not involved in the approval of vendor account 

registration or PKI certifications.

• Contact PPIRS Helpdesk for registration or PKI certification 

related inquiries

• Webmaster: webptsmh@navy.mil

• Phone: (207) 438-1690

• More information available at:

https://www.ppirssrng.csd.disa.mil/split.htm

https://www.ppirssrng.csd.disa.mil/pki_info.htm
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Access PPIRS-SR Main Site

Home Page for PPIRS

https://www.ppirs.gov/

Home Page for PPIRS-SR NG

https://www.ppirssrng.csd.disa.mil/

• PPIRS-SR NG Login

• WEB Training & User Manuals

• Customer Support Desk Info

• Special Notices, System 

Updates, Publishes, Etc.
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• Select Appropriate Logon
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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

Request an Account 

• Select Request Account 
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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

Request Contractor Account
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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

Creating PPIRS Account 

• Enter all Mandatory fields indicated by an asterisk (*) 

• Enter DUNS and the matching Marketing Partner 

Identification Number (MPIN) 

• After entering a valid DUNS, click on Add

DUNS button 

• The DUNS number will be validated against the 

database, if valid it will add to a list where you 

then enter a valid MPIN 

• Click the Save DUNS button to add the DUNS to 

you account profile 
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PPIRS ACCESS

• Contractor 

• Identify a Marketing Partner Identification Number 

(MPIN) 

• Visit http://www.sam.gov for more information

• After account is created, you will be directed to 

the Contractor main page
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PPIRS-SR NG MAIN MENU

Contractor View

• Contractor Access
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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

PPIRS-SR NG Scores Report

Summary Report

• Company Description

• Current Classification

– CAGE

– FSC’s Supplied

– Weighted Delivery Score

– Weighted Quality Rating

– Data Classification Date

• Points of Contact

• Select the FSC For Detailed Report
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WARFIGHTER FIRST PEOPLE & CULTURE STRATEGIC ENGAGEMENT FINANCIAL STEWARDSHIP PROCESS EXCELLENCE

PPIRS-SR NG Display

DETAIL REPORT

• Displays Negative Data

– Negative Delivery Records

– Negative Quality Records

• Record Challenge

– Select the Record

– Process CDD Challenge

– Sends Challenge E-mail to 

Government POC

• Supporting Documentation

– Attach all supporting 

documentation to e-mail
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PPIRS-SR NG Challenge Screen

• Enter Message Regarding Challenge

• Select “Send” to Send E-Mail MUST attach supporting documentation

• Select “Cancel” to Cancel Challenge
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• Email correspondence between your company 

and your contract administrator

• Wide Area Workflow (WAWF) shipping 

documents (receiving reports or fast pay 

invoices)

• Bill of Lading, UPS or Fed Ex shipping 

documents
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Questions

Tim Atwell 215-737-7844 or email timothy.atwell@dla.mil