Approved DLMS Change (ADC) 162, 

Correction to DS 4010 856 ASN and 4010 861 Acceptance Report to Add Missing 

Qualifiers for Component Unique Data Content 

1. ORIGINATOR:

 a. Service/Agency: Defense Logistics Management Standards Office (DLMSO) 

 b. Originator: Ms. Ellen Hilert, Chair, Supply Process Review Committee, 

703-767-0676, DSN 427-0676, or e-mail: ellen.hilert@dla.mil

2. FUNCTIONAL AREA: Supply/Contract Administration 

3. REFERENCES: 

 a. DLMSO Memorandum dated August 7, 1998, subject: Approved DLMS Change 

11, Navy Unique Management Coding (Supply/Finance) 

 b. DLMSO Memorandum dated August 26, 2002, subject: Approved DLMS Change 

77, Air Force Unique Coding for Materiel Management Aggregation Code (MMAC) 

(Supply) 

4. REQUESTED CHANGE:

 a. Title: Correction to DS 4010 856 ASN and 4010 861 Acceptance Report to Add 

Missing Qualifiers for Component Unique Data Content 

 b. Description of Change: This revision corrects both the 4010 856 and 4010 861 

DLMS Supplements by adding missing qualifiers for identification of Component unique 

data. 

c. Procedures: Revise the DS 856 and 861 to add capability to identify the 

following codes: 

 

Materiel Management Aggregation Code (MMAC) 

Cognizance Symbol (Cog) 

Material Control Code (MCC) 

Special Material Identification Code (SMIC) 

5. Reason for Change: The specific data elements listed were requested by the U.S. Air 

Force and the U.S. Navy as necessary under the DLMS and were subsequently approved 

under reference 3.a. and 3.b., above. When the DLMS 856 and 861 were migrated to the 

current 4010 DSs, these required elements were inadvertently omitted.
6. ADVANTAGES and DISADVANTAGES:

 a. Advantages: 

 (1) Supports to system requirements 

 (2) For consistency with the other DLMS Supplements, these qualifiers have 

been placed in the LQ segment. DLMSO considers this is the most appropriate mapping 

where code lists are maintained outside of the X12 standard. It is understood that the Fed 

IC allows for identification of the Cognizance, SMIC, and MCC in the 2/LIN02/020 and 

2/SLN09/040. It is unclear at this time whether these codes are in use at this location; 

however, it would seem that such implementation has not occurred because the Navy has 

asked to allow these codes to prefix and suffix the National Stock Number using qualifier 

FS. DLMSO considers use of these codes as supplemental to the primary material 

identification which is how the LQ usage would support. 

 (3) DLMSO strongly nonconcurs with the inclusion the above multiple separate 

data elements within a single data field identified as the NSN. This would be a prime 

example of a lack of configuration control over the data elements that DOD uses to label 

and represent the data that we share between systems. NSN is a DOD Enterprise level 

data element. The authoritative source for the 13-digit NSN is DLIS, and their structure 

and format are defined in the FLIS, Vol 12. It is used by every DOD Logistics system in 

their transactions to identify materiel items that are defined in the Federal Stock Catalog. 

The problem occurs as it has in this instance when a service (like the Navy) concatenates 

one of their Service unique code data elements with an NSN either as a prefix or suffix, 

or both, and then continues to label the new concatenated data element as a National 

Stock Number. The Air Force has a similar data element, the Materiel Management 

Aggregation Code (MMAC), that the Air Force uses to segment materiel into groups that 

are meaningful to the Air Force. The new concatenated data element that is created 

incorporating any of these unique Component codes is not an NSN. Expansion of the 

NSN field to contain these Component uniques violates the principles of data integrity 

and is non-compliant with the DLMS. 

 b. Disadvantages: None. 

7. IMPACT: DOD 4000.25-M, DLMS Supplement 4010 856 and 861. Federal IC 4010 

856 and 861 is required. 

Location DS 4010 856 and 861 Revision Reason Federal IC 

Impact 

856 

2/LQ01/350 

 and 

861 

2/LQ01/186 

Added the following Federal Note:

Use any code.

Administrative. DLMS 

Supplement authorizes 

specific qualifiers 

consistent with other DS. 

Update 

required 
Location DS 4010 856 and 861 Revision Reason Federal IC 

Impact 

856 

2/LQ01/350 

 and 

861 

2/LQ01/186 

Added the following DLMS Note:

For DLMS use only the following codes are 

authorized. 

Administrative. DLMS 

Supplement authorizes 

specific qualifiers 

consistent with other DS. 

No Update 

required 

856 

2/LQ01/350 

 and 

861 

2/LQ01/186 

Added the following qualifiers with DLMS note to 

both DLMS Supplements: 

GQ Group Qualifier Code

DLMS Note: 

Use to identify the Materiel Management Aggregation 

Code (MMAC) for NSNs to be managed by a specific 

manager (i.e., system, program, aggregation, 

selected FSC, technology group). This is an Air 

Force-unique data element, meaningful to the Air 

Force only. Non-Air Force Components perpetuate 

without action. 

A data maintenance action was approved in version 

5010. The approved code/name is "MAC – 

Material Management Aggregation Code". The code 

source is identified as the Air Force Manual 

(AFMAN) 23-110, Volumes 1 and 2. 

COG Cognizance Symbol

DLMS Note: 

Use to identify the material cognizance symbol 

(COG) of the end item. Indicate NSL for nonstock 

numbered listed items. This is a Navy-unique data 

element meaningful to Navy only; Non-Navy 

Components are to perpetuate without action.

MCC Material Control Code

DLMS Note: 

Use to identify the Material Control Code (MCC) for 

special inventory reporting. This is a Navy unique 

data element meaningful to Navy only; Non-Navy 

Components are to perpetuate without action. 

SMI Special Material Identification Code

DLMS Note: 

Use to identify the Special Material Identification 

Code (SMIC) for an end item. This is a Navy unique 

data element meaningful to Navy only; Non-Navy 

Components are to perpetuate without action.

Administrative correction 

to add missing qualifiers 

No update 

required