DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 1 February 28, 2022

812 Credit/Debit Adjustment

Functional Group=CD

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit

Adjustment Transaction Set (812) for use within the context of an Electronic Data Interchange (EDI) environment.

The transaction set can be used to notify a trading partner of an adjustment or billback and may be used to request

an adjustment or billback. It identifies and contains the details and amounts covering exceptions, adjustments,

credits, or debits for goods or services. This transaction set is multi-directional between trading partners.

DLMS Note:

1. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue

and Purchase Unit Conversion Table and the Transportation Mode of Shipment Conversion Table which can be

found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

2. Organizations use this transaction set to request, cancel or followup on a request for adjustments to specific

interfund and noninterfund invoices or request a duplicate copy of the invoice. In the reply to this request for

interfund adjustments, the billing office will notify the requester of its decision with a TS 812 adjustment reply, but

the actual adjustments will appear as a credit in a TS 810 Invoice. For noninterfund adjustments, the billing

office's reply will also be sent with a TS 812 Adjustment Reply. The reply will inform the billed office of the

approved adjusted payment to be sent to the billing office.

3. Use a single occurrence of this transaction set to transmit one or more requests for adjustment of detailed

billing records from a single invoice. 

4. Use only Table 1 for a duplicate invoice copy request.

5. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's

automated processing system. DLMS procedures may not have been developed. Components must coordinate

requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data

may not be received or understood by the recipient's automated processing system. Components must

coordinate implementation with DEDSO prior to use.

c. Defense Logistics Standard System (DLSS) data which must be retained in the DLMS for a transition period to

support transaction conversion in a mixed DLSS/DLMS environment. This data will be streamlined out once full

DLMS implementation is reached. Components may coordinate with DEDSO for early termination (or retention)

of specific data requirements for users operating in a full DLMS environment.

d. Data elements which have an expanded files size above existing DLSS capability which may not be supported

by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior

to use.

6. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC)

listed. PDCs/ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 221A, Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price

- ADC 275, Administrative Changes to Eliminate Override Procedures for DLMS Supplements 812L, Logistics Bill

Adjustment Request Reply and 812R, Logistics Bill Adjustment Request (Finance)

- ADC 290, Administrative Revisions to DLMS Supplements 810L, Logistics Bill, 812L, Logistics Bill Adjustment

Request Reply and 812R, Logistics Bill Adjustment Request

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC)

“Streamline” Notes and Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- Addendum to ADC 473B, DLMS Revisions to Add the Associated Purchase Order Number (Supports DLA

Interface with the Exchange, Navy Exchange Service Command (NEXCOM), and Marine Corps Exchange (MCX) 

1. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue

and Purchase Unit Conversion Table and the Transportation Mode of Shipment Conversion Table which can be

found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

2. Organizations use this transaction set to request, cancel or followup on a request for adjustments to specific

interfund and noninterfund invoices or request a duplicate copy of the invoice. In the reply to this request for

interfund adjustments, the billing office will notify the requester of its decision with a TS 812 adjustment reply, but

the actual adjustments will appear as a credit in a TS 810 Invoice. For noninterfund adjustments, the billing

office's reply will also be sent with a TS 812 Adjustment Reply. The reply will inform the billed office of the

approved adjusted payment to be sent to the billing office.

3. Use a single occurrence of this transaction set to transmit one or more requests for adjustment of detailed

billing records from a single invoice. 

4. Use only Table 1 for a duplicate invoice copy request.

5. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's

automated processing system. DLMS procedures may not have been developed. Components must coordinate

requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data

may not be received or understood by the recipient's automated processing system. Components must

coordinate implementation with DEDSO prior to use.

c. Defense Logistics Standard System (DLSS) data which must be retained in the DLMS for a transition period to

support transaction conversion in a mixed DLSS/DLMS environment. This data will be streamlined out once full

DLMS implementation is reached. Components may coordinate with DEDSO for early termination (or retention)

of specific data requirements for users operating in a full DLMS environment.

d. Data elements which have an expanded files size above existing DLSS capability which may not be supported

by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior

to use.

6. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC)

listed. PDCs/ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 221A, Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price

- ADC 275, Administrative Changes to Eliminate Override Procedures for DLMS Supplements 812L, Logistics Bill

Adjustment Request Reply and 812R, Logistics Bill Adjustment Request (Finance)

- ADC 290, Administrative Revisions to DLMS Supplements 810L, Logistics Bill, 812L, Logistics Bill Adjustment

Request Reply and 812R, Logistics Bill Adjustment Request

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC)

“Streamline” Notes and Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- Addendum to ADC 473B, DLMS Revisions to Add the Associated Purchase Order Number (Supports DLA

Interface with the Exchange, Navy Exchange Service Command (NEXCOM), and Marine Corps Exchange (MCX) 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 2 February 28, 2022

Non-Appropriated Funds (NAF) Activities and Non-DoD Customers)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting

Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component

Verification of Funds Availability and Materiel Identification using the Supplier-Assigned Part Number and/or

Supplier Commercial and Government Entity (CAGE) Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 25, 2015.

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS

Implementation Conventions and DLMS Manuals (Supply/Contract Administration)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on November 22,

2016

- ADC 1213, Clarification of Bill Numbers in DLMS

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office

(EBSO) - Completed on October 30, 2018

- ADC 1287 DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number

and Manufacturer's Part Number), Removal of Plant Equipment Number, and Administrative Updates 

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation

Conventions 

- ADC 1383, Deletion of Unused Qualifier Related to Transportation/Method Codes

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense

Enterprise Data Standards Office (DEDSO) - Completed on February 28, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier and

Electronic Funds Transfer Indicator to Wide Area Workflow

Non-Appropriated Funds (NAF) Activities and Non-DoD Customers)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting

Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component

Verification of Funds Availability and Materiel Identification using the Supplier-Assigned Part Number and/or

Supplier Commercial and Government Entity (CAGE) Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 25, 2015.

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS

Implementation Conventions and DLMS Manuals (Supply/Contract Administration)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on November 22,

2016

- ADC 1213, Clarification of Bill Numbers in DLMS

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office

(EBSO) - Completed on October 30, 2018

- ADC 1287 DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number

and Manufacturer's Part Number), Removal of Plant Equipment Number, and Administrative Updates 

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation

Conventions 

- ADC 1383, Deletion of Unused Qualifier Related to Transportation/Method Codes

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense

Enterprise Data Standards Office (DEDSO) - Completed on February 28, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier and

Electronic Funds Transfer Indicator to Wide Area Workflow

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

010 ST Transaction Set Header M 1 Must use

020 BCD Beginning Credit/Debit

Adjustment

M 1 N1/020 Must use

* 030 CUR Currency O 1 Not Used

* 040 N9 Reference Identification O >1 Not Used

050 PER Administrative

Communications Contact

O >1 Used

* 060 ITD Terms of Sale/Deferred

Terms of Sale

O >1 Not Used

* 070 DTM Date/Time Reference O >1 Not Used

* 080 FOB F.O.B. Related Instructions O 1 Not Used

* 090 SHD Shipment Detail O >1 N1/090 Not Used

* 097 SAC Service, Promotion,

Allowance, or Charge

Information

O 25 Not Used

LOOP ID - N1 LOOP ID - N1 200

100 N1 Name M 1 Must use

* 110 N2 Additional Name

Information

O 2 Not Used

* 120 N3 Address Information O 2 Not Used

* 130 N4 Geographic Location O 1 Not Used

* 140 N9 Reference Identification O 12 Not Used

* 150 PER Administrative

Communications Contact

O 3 Not Used

* 152 AMT Monetary Amount O 10 Not Used

LOOP ID - LM LOOP ID - LM 10

155 LM Code Source Information O 1 Used
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004010F812R0RA13 3 February 28, 2022

156 LQ Industry Code M 100 Must use

LOOP ID - FA1 LOOP ID - FA1 >1

160 FA1 Type of Financial

Accounting Data

O 1 Used

170 FA2 Accounting Data M >1 Must use

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - CDD LOOP ID - CDD >1

160 CDD Credit/Debit Adjustment

Detail

O 1 Used

170 LIN Item Identification O 1 Used

* 180 PO4 Item Physical Details O 1 Not Used

* 190 SAC Service, Promotion,

Allowance, or Charge

Information

O 25 Not Used

200 N9 Reference Identification O >1 Used

204 DTM Date/Time Reference O 5 Used

LOOP ID - LM LOOP ID - LM 10

205 LM Code Source Information O 1 Used

206 LQ Industry Code M 100 Must use

* LOOP ID - N11 * LOOP ID - N11 >1

* 210 N11 Store Number O 1 Not Used

* 220 AMT Monetary Amount O 10 Not Used

* 230 PCT Percent Amounts O 2 Not Used

* LOOP ID - N1 * LOOP ID - N1 >1

* 240 N1 Name O 1 Not Used

* 250 AMT Monetary Amount O 10 Not Used

* 260 PCT Percent Amounts O 2 Not Used

270 SE Transaction Set Trailer M 1 Must use

Notes: 

1/020 BCD05 indicates whether the net of the detail is a credit or a debit.

1/090 SHD is used to indicate shipment detail relative to credit or debit of returned product.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 4 February 28, 2022

ST Transaction Set Header Pos: 010 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the

appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

ST01 143 Transaction Set Identifier Code M ID 3/3 Must use

Description: Code uniquely identifying a Transaction Set

Code Name

812 Credit/Debit Adjustment

ST02 329 Transaction Set Control Number M AN 4/9 Must use

Description: Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set

DLMS Note: A unique number assigned by the originator of the transaction set, or the

originator's application program.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 5 February 28, 2022

BCD Beginning Credit/Debit

Adjustment

Pos: 020 Max: 1

Heading - Mandatory

Loop: N/A Elements: 9

User Option (Usage): Must use

Purpose: To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the

receiver of the transaction

Syntax Rules: 

1. R071014 - At least one of BCD07, BCD10 or BCD14 is required.

2. P1314 - If either BCD13 or BCD14 is present, then the other is required.

Semantics: 

1. BCD01 is the credit/debit adjustment date.

2. BCD04 is the net amount of this complete transaction.

3. BCD06 is the invoice date.

4. BCD09 is the purchase order date.

Comments: 

1. If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.

2. For BCD11, only codes 00, 05, 06, 07, and 15 are permitted to be used.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

BCD01 373 Date M DT 8/8 Must use

Description: Date expressed as CCYYMMDD

DLMS Note: 1. Express the originating activity's date of request submission.

2. DLMS enhancement; see introductory DLMS note 5a

BCD02 475 Credit/Debit Adjustment Number M AN 1/22 Must use

Description: Number assigned by issuer of a credit or debit memo

DLMS Note: 1. Use Code "Z" for this data element when no other data code applies.

2. DLMS enhancement; see introductory DLMS note 5a.

BCD03 305 Transaction Handling Code M ID 1/2 Must use

Description: Code designating the action to be taken by all parties

Code Name

H Notification Only

DLMS Note:

1. Use to identify a request for an information copy of an invoice.

2. DLMS enhancement; see introductory DLMS note 5a. 

T Adjustment Requested

DLMS Note:

1. Use to identify a request for adjustment of an invoice.

2. DLMS enhancement; see introductory DLMS note 5a. 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 6 February 28, 2022

BCD04 610 Amount M N2 1/15 Must use

Description: Monetary amount

DLMS Note: Use to identify the total invoice adjustment requested. The amount shown will

be in dollars and cents. No decimal point should be included. If amount is unknown,

indicate 0.

BCD05 478 Credit/Debit Flag Code M ID 1/1 Must use

Description: Code indicating whether amount is a credit or debit

Code Name

C Credit

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

D Debit

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

BCD06 373 Date O DT 8/8 Used

Description: Date expressed as CCYYMMDD

DLMS Note: Use the invoice date associated with BCD07.

BCD07 76 Invoice Number X AN 1/22 Used

Description: Identifying number assigned by issuer

DLMS Note: 1. Use the bill number associated with the transaction set. 

2. When requesting adjustment and the bill number is unknown, use code Z to satisfy the

X12 usage requirement. (i.e. Materiel Returns Program credit).

3. When a billing adjustment request is due to a duplicate bill (i.e. Billing Advice Code = 11,

43 or 44) identify the duplicate bill here and identify the original bill in 2/N9/200, code OI.

BCD11 353 Transaction Set Purpose Code O ID 2/2 Used

Description: Code identifying purpose of transaction set

DLMS Note: DLMS enhancement; see introductory DLMS note 5a.

Code Name

00 Original

01 Cancellation

45 Follow-up

DLMS Note:

Use to denote followup. 

77 Simulation Exercise

DLMS Note:

Use to identify a simulated mobilization exercise transaction set. Activities

simulating mobilization exercises must ensure complete coordination with all

activities involved. All transaction set recipients must use extreme caution to

ensure that individual transactions do not process as action documents which

affect accountable records. 

BCD12 640 Transaction Type Code O ID 2/2 Used

Description: Code specifying the type of transaction

DLMS Note: Use to define invoice number cited in BCD07 as an interfund or noninterfund
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 7 February 28, 2022

invoice.

Code Name

CA Cash

DLMS Note:

1. Use to indicate the reference invoice as noninterfund.

2. DLMS enhancement; see introductory DLMS note 5a. 

PP Prepaid Invoice

DLMS Note:

1. Use to indicate the reference invoice as interfund.

2. DLMS enhancement; see introductory DLMS note 5a. 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 8 February 28, 2022

PER Administrative

Communications Contact

Pos: 050 Max: >1

Heading - Optional

Loop: N/A Elements: 8

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

1. Use only under exceptional circumstances when requiring direct communication with the party originating the

transaction set.

2. Use multiple repetitions to identify a point of contact (POC) and multiple communication numbers. When using

multiple repetitions to identify different communication numbers for a single POC, repeat the name cited in

PER02.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PER01 366 Contact Function Code M ID 2/2 Must use

Description: Code identifying the major duty or responsibility of the person or group

named

Code Name

IC Information Contact

DLMS Note:

1. Must use in the first repetition to identify the primary point of contact and their

primary communication number.

2. DLMS enhancement; see introductory DLMS note 5a. 

PER02 93 Name O AN 1/60 Used

Description: Free-form name

DLMS Note: Provide the last name, first name, middle initial, and rate/rank/title, as

required, of the individual named as POC. Include blank spaces between name

components and periods after initials. Do not include NMN or NMI when a middle initial is

not available. 

PER03 365 Communication Number Qualifier X ID 2/2 Used

Description: Code identifying the type of communication number

DLMS Note: 1. Use to identify the preferred method of communication in the first repetition.

Use PER05/6 and PER07/8 to identify additional communications numbers. Use additional

repetitions of the PER segment to identify more than three numbers. 

2. Do not include blank spaces, dashes or parentheses between numbers. 

3. DLMS enhancement; see introductory DLMS note 5a. 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 9 February 28, 2022

Code Name

AU Defense Switched Network

DLMS Note:

Use to identify the DSN telephone number.

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the facsimile (FAX) telephone number. 

IT International Telephone

DLMS Note:

Include country and city code as needed.

TE Telephone

DLMS Note:

Use to identify the commercial telephone number. Include the area code and

number. 

TL Telex

TX TWX

PER04 364 Communication Number X AN 1/80 Used

Description: Complete communications number including country or area code when

applicable

PER05 365 Communication Number Qualifier X ID 2/2 Used

Description: Code identifying the type of communication number

DLMS Note: 1. Use to identify an alternate, or secondary, method of communications

number which can be used to contact the specified POC.

2. Do not include blank spaces or dashes between numbers.

Code Name

AU Defense Switched Network

DLMS Note:

Use to identify the DSN telephone number. 

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the facsimile (FAX) telephone number. 

IT International Telephone

DLMS Note:

Include country and city code as needed. 

TE Telephone

DLMS Note:

Use to identify the commercial telephone number. Include the area code and

number. 

TL Telex

TX TWX

PER06 364 Communication Number X AN 1/80 Used

Description: Complete communications number including country or area code when

applicable
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 10 February 28, 2022

PER07 365 Communication Number Qualifier X ID 2/2 Used

Description: Code identifying the type of communication number

DLMS Note: 1. Use to identify an alternate, or secondary, method of communications

number which can be used to contact the specified POC.

2. Do not include blank spaces or dashes between numbers.

Code Name

AU Defense Switched Network

DLMS Note:

Use to identify the DSN telephone number. 

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the facsimile (FAX) telephone number. 

IT International Telephone

DLMS Note:

Include country and city code as needed. 

TE Telephone

DLMS Note:

Use to identify the commercial telephone number. Include the area code and

number. 

TL Telex

TX TWX

PER08 364 Communication Number X AN 1/80 Used

Description: Complete communications number including country or area code when

applicable
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 11 February 28, 2022

N1 Name Pos: 100 Max: 1

Heading - Mandatory

Loop: N1 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To

obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction

processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Use to identify, as a minimum, the organization originating the transaction set and the organization to receive the

transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code M ID 2/3 Must use

Description: Code identifying an organizational entity, a physical location, property or an

individual

Code Name

BT Bill-to-Party

DLMS Note:

Use to identify the billed office; that is, the activity to be charged or credited. 

II Issuer of Invoice

DLMS Note:

Use to identify the billing office.

Z1 Party to Receive Status

DLMS Note:

Use to indicate the party to receive status when different from the Service/Agency

prescribed status recipient. Use multiple iterations of the 1/N1/100 loop to identify

all status recipients, as required. 

ZB Party to Receive Credit

DLMS Note:

1. Use to indicate the party to receive credit when different fom the original office

billed (BT). 

2. DLMS enhancement; see introductory DLMS note 5a. 

N103 66 Identification Code Qualifier X ID 1/2 Used

Description: Code designating the system/method of code structure used for Identification

Code (67)
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 12 February 28, 2022

Code Name

10 Department of Defense Activity Address Code (DODAAC)

33 Commercial and Government Entity (CAGE)

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code X AN 2/80 Used

Description: Code identifying a party or other code

N106 98 Entity Identifier Code O ID 2/3 Used

Description: Code identifying an organizational entity, a physical location, property or an

individual

DLMS Note: Must use codes FR and TO in conjunction with the appropriate 1/N1/100 code

to indicate the organizations sending and receiving the transaction set.

Code Name

FR Message From

DLMS Note:

Use to indicate that the organization cited in N104 transmitted the transaction set. 

TO Message To

DLMS Note:

Use to indicate that the organization cited in N104 is to receive the transaction set.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 13 February 28, 2022

LM Code Source Information Pos: 155 Max: 1

Heading - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Enhancement not approved for current use. Use this 1/LM/155 Loop to identify Agency unique data when any

specific LQ01 qualifier code (e.g., 0) applies to ALL table 2 iterations, and the same LQ02 Agency code applies to

ALL of the table 2 iterations.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code M ID 2/2 Must use

Description: Code identifying the agency assigning the code values

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 14 February 28, 2022

LQ Industry Code Pos: 156 Max: 100

Heading - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code O ID 1/3 Used

Description: Code identifying a specific industry code list

DLMS Note: The following codes are authorized.

Code Name

0 Document Identification Code

DLMS Note:

1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a

mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS

environment will be assessed at a future date. 

2. Future streaamlined data; see introductory DLMS note 5c. 

78 Project Code

DLMS Note:

Use to identify special programs, exercises, projects, operations, and other

purposes. 

79 Priority Designator Code

DLMS Note:

Use to identify the priority assigned to this transaction. 

81 Status Code

DLMS Note:

Use to identify any applicable status information. 

83 Supply Condition Code

A9 Supplemental Data

DLMS Note:

1. Use only for intra-service or agency transactions to identify service or

agency-unique data as required.

2. Use to identify supplemental address/data. 

3. Future streamlined data; see introductory DLMS note 5c. 

AJ Utilization Code

DLMS Note:

1. Under DLSS, this is the first position of the document serial number.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Code Name

004010F812R0RA13 15 February 28, 2022

2. DLMS enhancement; see introductory DLMS note 5a. 

AL Special Requirements Code

DLMS Note:

1. Use to identify the precedence, special handling, and processing requirements.

2. Use in redistribution orders, materiels release orders, and historical materiel

release orders.

3. Under DLSS, this is carried in the required delivery date field.

4. DLMS enhancement; see introductory DLMS note 5a. 

DE Signal Code

DLMS Note:

Future streamlined data; see introductory DLMS note 5c. 

DF Media and Status Code

DLMS Note:

Future streamlined data; see introductory DLMS note 5c. 

DG Fund Code

GQ Group Qualifier Code

DLMS Note:

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to

be managed by a specific manager (i.e., system, program, aggregation, selected

FSC, technology group). This is an Air Force-unique data element, meaningful to

the Air Force only. Non-Air Force Components perpetuate without action.

A data maintenance action was approved in version 5010. The approved

code/name is "MAC – Material Management Aggregation Code". The code source

is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2.

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to

be managed by a specific manager (i.e., system, program, aggregation, selected

FSC, technology group). This is an Air Force-unique data element, meaningful to

the Air Force only. Non-Air Force Components perpetuate without action.

A data maintenance action was approved in version 5010. The approved

code/name is "MAC – Material Management Aggregation Code". The code source

is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2.

LQ02 1271 Industry Code X AN 1/30 Used

Description: Code indicating a code from a specific industry code list
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 16 February 28, 2022

FA1 Type of Financial Accounting

Data

Pos: 160 Max: 1

Heading - Optional

Loop: FA1 Elements: 3

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated

with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

FA101 559 Agency Qualifier Code M ID 2/2 Must use

Description: Code identifying the agency assigning the code values

DLMS Note: This data element is required for X12 syntax. Select the code that

corresponds to the organization that is responsible for the assignment of the DoDAAC

used to construct the controlling document number for the transaction.

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including

Defense Logistics Agency. Refer to ADC 1043.

DN Department of the Navy

DLMS Note:

Includes the United States Marine Corps. 

DY Department of Air Force

DZ Department of Army

FG Federal Government

FA102 1300 Service, Promotion, Allowance, or

Charge Code

O ID 4/4 Used

Description: Code identifying the service, promotion, allowance, or charge

All valid standard codes are used.

FA103 248 Allowance or Charge Indicator O ID 1/1 Used

Description: Code which indicates an allowance or charge for the service specified

All valid standard codes are used.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 17 February 28, 2022

FA2 Accounting Data Pos: 170 Max: >1

Heading - Mandatory

Loop: FA1 Elements: 2

User Option (Usage): Must use

Purpose: To specify the detailed accounting data

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

FA201 1196 Breakdown Structure Detail Code M ID 2/2 Must use

Description: Codes identifying details relating to a reporting breakdown structure tree

DLMS Note: DLMS enhancement; see introductory DLMS note 5a.

Code Name

I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification

Code (BACC)

L1 Accounting Installation Number

DLMS Note:

Use to indicate the Accountable Station Number. The Accountable Station Code

is the Fiscal Station Number (FSN) of both the Army and the Office of the

Secretary of Defense (OSD), the Authorization Accounting Activity (AAA) of the

Navy, or the Accounting and Disbursing Station Number (ADSN) used by the Air

Force. The Accountable Station Codes (TAC3) are published in the DoD

7000.14-R (Financial Management Regulation). Civilian Agencies will cite their

equivalent organization code.

Use to indicate the Accountable Station Number. The Accountable Station Code

is the Fiscal Station Number (FSN) of both the Army and the Office of the

Secretary of Defense (OSD), the Authorization Accounting Activity (AAA) of the

Navy, or the Accounting and Disbursing Station Number (ADSN) used by the Air

Force. The Accountable Station Codes (TAC3) are published in the DoD

7000.14-R (Financial Management Regulation). Civilian Agencies will cite their

equivalent organization code.

FA202 1195 Financial Information Code M AN 1/80 Must use

Description: Code representing financial accounting information
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 18 February 28, 2022

CDD Credit/Debit Adjustment

Detail

Pos: 160 Max: 1

Detail - Optional

Loop: CDD Elements: 9

User Option (Usage): Used

Purpose: To provide information relative to a line item adjustment

Syntax Rules: 

1. R0407 - At least one of CDD04 or CDD07 is required.

2. C0711 - If CDD07 is present, then CDD11 is required.

3. P0708 - If either CDD07 or CDD08 is present, then the other is required.

4. P1011 - If either CDD10 or CDD11 is present, then the other is required.

5. P1213 - If either CDD12 or CDD13 is present, then the other is required.

Semantics: 

1. CDD05 is the code indicating whether adjustment is for returned goods. A "Y" confirms that the adjustment is

for returned goods.

Comments: 

1. If comparison pricing is used, then CDD12 and CDD13 are required.

DLMS Note:

Use each repetition of the 2/CDD/160 loop only to request an adjustment to a detailed billing record from a

specified invoice. Each repetition of the CDD loop is a separate request for adjustment. Do not use for invoice

duplicate copy requests.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

CDD01 426 Adjustment Reason Code M ID 2/2 Must use

Description: Code indicating reason for debit or credit memo or adjustment to invoice,

debit or credit memo, or payment

DLMS Note: Use Code "ZZ" for this data element when no other data code applies.

All valid standard codes are used.

CDD02 478 Credit/Debit Flag Code M ID 1/1 Must use

Description: Code indicating whether amount is a credit or debit

Code Name

C Credit

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

D Debit

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

CDD03 350 Assigned Identification O AN 1/20 Used

Description: Alphanumeric characters assigned for differentiation within a transaction set

DLMS Note: Use as a counter to identify the number of 2/CDD/160 loop iterations. In the

first 2/CDD/160 loop iteration, cite numeric 1. In each subsequent loop iteration, increase
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 19 February 28, 2022

incrementally by 1.

CDD04 610 Amount X N2 1/15 Used

Description: Monetary amount

DLMS Note: Use to identify the adjustment amount sought for each 2/CDD/160 loop. The

amount will be in dollars and cents.

CDD07 477 Credit/Debit Quantity X R 1/10 Used

Description: Number of supplier units credited or debited

DLMS Note: 1. Use to indicate the quantity related to the adjustment request. 

2. Express as a whole number with no decimals. 

3. A field size exceeding 5 positions may not be received or understood by the recipient's

automated processing system. See introductory DLMS note 5d.

CDD08 355 Unit or Basis for Measurement Code X ID 2/2 Used

Description: Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

DLMS Note: Use to indicate adjustment quantities unit of measure.

CDD09 427 Unit Price Difference O R 1/15 Used

Description: Per unit (case) price or allowance/charge difference between original billing

and corrected amount (may be unit full list price or allowance/charge where item was not

on original billing or where full credit/debit amount is being transacted, i.e., returns or

contested quantities)

DLMS Note: Use to identify the over or under charge amount in the unit price in dollars

and cents with a decimal included.

CDD10 236 Price Identifier Code X ID 3/3 Used

Description: Code identifying pricing specification

Code Name

INV Invoice Billing Price

DLMS Note:

1. Use to identify the source of the billing price. 

2. DLMS enhancement; see introductory DLMS note 5a. 

CDD11 212 Unit Price X R 1/17 Used

Description: Price per unit of product, service, commodity, etc.

DLMS Note: 1. Use to indicate the billed unit price. A decimal point must be used if the unit

price is other than whole dollars

2. DLMS transactions authorize an expanded unit price field size of 9 digits for dollars and

2 digits for cents. The decimal point is passed in the transaction. If conversion to MILS

legacy format is required, unit prices exceeding the legacy field size constraint will not be

perpetuated. Refer to ADC 221A. 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 20 February 28, 2022

LIN Item Identification Pos: 170 Max: 1

Detail - Optional

Loop: CDD Elements: 30

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color,

Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

DLMS Note:

1. Use to identify the item shipped. This data perpetuates from the requisition unless using a substitute item.

2. Use the data element 235/234 pairs to identify data pertinent to the transaction. Present the information in any

sequential order. Unless otherwise specified, the multiple codes listed for a single qualifier data element identify

the range of possible data requirements. When needed, use the next available combination of data element

235/234 pairs to provide the necessary data.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LIN02 235 Product/Service ID Qualifier M ID 2/2 Must use

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

DLMS Note: 1. Use only one of codes A2, A4, FB, FS, FT, MG, or YP to properly identify

the materiel requisitioned.

2. When citing a manufacturer's (or supplier’s) part number (code MG), always use code

ZB to identify the manufacturer's (or supplier’s) Commercial and Government Entity

(CAGE) Code.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 21 February 28, 2022

3. When citing the Federal Supply Classification (FSC) (Code FT), always use code CN to

identify the commodity name or description.

Code Name

A2 Department of Defense Identification Code (DoDIC)

DLMS Note:

1. Use to identify ammunition items.

2. DLMS enhancement; see introductory DLMS note 5a.

A4 Subsistence Identification Number

DLMS Note:

Use to identify subsistence items.

AB Assembly

DLMS Note:

Use to identify the assembly associated with the materiel. 

BH Finish/Hand Standard Reference

DLMS Note:

Use to identify the fabric of the nonstandard materiel ordered under Federal

Supply Schedule. 

CL Color

CN Commodity Name

DLMS Note:

Use to identify the nomenclature of the nonstandard materiel. 

CR Contract Number

DLMS Note:

Use to identify the procurement instrument identifier (PIID) for a Federal Supply

Schedule or related instrument used to order nonstandard materiel. When

procurement is authorized under a PIID call/order number (F in 9th position),

provide the value in the PIID field. Refer to ADC 1161.

DR Drawing Revision Number

F1 Catalog Number

DLMS Note:

Use to identify the manufacturer's catalog which references the nonstandard

materiel. 

F2 Technical Order Number

F3 Technical Manual Number

F4 Series Identifier

DLMS Note:

Use to identify the manufacturer's series number of the end item. 

F7 End-Item Description

DLMS Note:

Use to identify the applicable end item which applies to the nonstandard materiel. 

Description may include the NSN and/or nomenclature. 

FB Form Number

DLMS Note:

1. Use to identify the form stock number.

2. DLMS enhancement; see introductory DLMS note 5a.
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Code Name

004010F812R0RA13 22 February 28, 2022

FS National Stock Number

FT Federal Supply Classification

DLMS Note:

Use to identify the FSC of the nonstandard materiel when a part number is not

available and materiel can only be ordered by description (e.g., non-NSN lumber

products).

GS General Specification Number

DLMS Note:

Use to identify a specification number, other than a Military Specification

(MILSPEC), associated with the nonstandard materiel. 

MF Manufacturer

DLMS Note:

Use to identify the manufacturer's make of the applicable end item for the

nonstandard materiel. 

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify nonstandard materiel.

2. May be used to identify the supplier-assigned part number when applicable to a

DoD EMALL or GSA Advantage/Global internet order from a vendor catalog. 

Refer to ADC 1068.

3. During the DLSS/DLMS transition, this field will be used to perpetuate/populate

the MILS stock number field. During this time, field size is restricted to 15

positions; field size is expanded to 32 positions for DoD EMALL/part-numbered

catalog orders.

1. Use to identify nonstandard materiel.

2. May be used to identify the supplier-assigned part number when applicable to a

DoD EMALL or GSA Advantage/Global internet order from a vendor catalog. 

Refer to ADC 1068.

3. During the DLSS/DLMS transition, this field will be used to perpetuate/populate

the MILS stock number field. During this time, field size is restricted to 15

positions; field size is expanded to 32 positions for DoD EMALL/part-numbered

catalog orders.

MN Model Number

DLMS Note:

Use to identify the manufacturer's model number of the end item. 

MS Military Specification (MILSPEC) Number

PR Process Number

DLMS Note:

Use to identify a general operating specification identified in the requisition such

as output rated wattage and horsepower.

PT Print or Drawing

DLMS Note:

Use to identify the applicable drawing numbers for the nonstandard materiel. 

PW Part Drawing

DLMS Note:

Use to identify the applicable figure numbers for the nonstandard materiel. 

SF Surface Finish

DLMS Note:

Use to identify the finish of the nonstandard materiel ordered under Federal

Supply Schedule. 

SN Serial Number

DLMS Note:

Use to identify the manufacturer's serial number of the end item. 

VN Vendor's (Seller's) Item Number

YP Publication Number
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Code Name

004010F812R0RA13 23 February 28, 2022

DLMS Note:

Use to identify publications or catalogs.

ZZ Mutually Defined

LIN03 234 Product/Service ID M AN 1/48 Must use

Description: Identifying number for a product or service

LIN04 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

DLMS Note: The following codes are authorized. 

Code Name

CN Commodity Name

DLMS Note:

Use to identify the nomenclature of the nonstandard materiel. 

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

1. Use only with code MG to uniquely identify a manufacturer's (or supplier’s) part

number.

2. May be used to identify the supplier CAGE when applicable to a DoD EMALL or

GSA Advantage/Global internet order from a vendor catalog. 

LIN05 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN06 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN07 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN08 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN09 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN10 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN11 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 24 February 28, 2022

LIN12 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN13 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN14 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN15 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN16 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN17 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN18 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN19 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN20 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN21 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN22 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN23 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN24 235 Product/Service ID Qualifier X ID 2/2 Used
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 25 February 28, 2022

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN25 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN26 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN27 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN28 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN29 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service

LIN30 235 Product/Service ID Qualifier X ID 2/2 Used

Description: Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

All valid standard codes are used.

LIN31 234 Product/Service ID X AN 1/48 Used

Description: Identifying number for a product or service
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 26 February 28, 2022

N9 Reference Identification Pos: 200 Max: >1

Detail - Optional

Loop: CDD Elements: 4

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N901 128 Reference Identification Qualifier M ID 2/3 Must use

Description: Code qualifying the Reference Identification

DLMS Note: The following codes are authorized. 

Code Name

3H Case Number

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

AN Associated Purchase Orders

DLMS Note:

Use to identify the customer’s internal Purchase Order (PO) Number. The PO

Number will cross-reference to the requisition document number (one PO Number

per document number). When submitted, this value will be perpetuated to

subsequent transactions. Authorized for DLA interface with the Exchange,

NEXCOM, MCX, and non-DoD customers as required. See Addendum to ADC

473B.

Use to identify the customer’s internal Purchase Order (PO) Number. The PO

Number will cross-reference to the requisition document number (one PO Number

per document number). When submitted, this value will be perpetuated to

subsequent transactions. Authorized for DLA interface with the Exchange,

NEXCOM, MCX, and non-DoD customers as required. See Addendum to ADC

473B.

OI Original Invoice Number

DLMS Note:

Use when a billing adjustment request is due to a duplicate billing (i.e. Billing

Advice Code = 11, 43 or 44) to identify the original bill involved in the adjustment

request. The duplicate bill is cited in 1/BCD07/020.

TG Transportation Control Number (TCN)

DLMS Note:

DLMS enhancement; see introductory DLMS note 5a. 

TN Transaction Reference Number

DLMS Note:

Use to identify the document number associated with the billing adjustment

request. For bills in response to requisitions, this must be the requisition

document number. See Addendum to ADC 473B.

N902 127 Reference Identification X AN 1/30 Used

Description: Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 27 February 28, 2022

N903 369 Free-form Description X AN 1/45 Used

Description: Free-form descriptive text

N907 C040 Reference Identifier O Comp Used

Description: To identify one or more reference numbers or identification numbers as

specified by the Reference Qualifier

N907-01 128 Reference Identification Qualifier M ID 2/3 Must use

Description: Code qualifying the Reference Identification

DLMS Note: 1. Use as needed to identify the shipment unit express mail number.

DLMS enhancement; see introductory DLMS note 5a.

Code Name

W8 Suffix

DLMS Note:

Use in conjunction with code TN (N901) to identify the suffix of the transaction

reference number.

N907-02 127 Reference Identification M AN 1/30 Must use

Description: Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

N907-03 128 Reference Identification Qualifier X ID 2/3 Used

Description: Code qualifying the Reference Identification

Code Name

FJ Line Item Control Number

DLMS Note:

1. Use with N901 code 3H to identify the excess plant property reference number.

2. DLMS enhancement applicable to PCARSS requisitioning; see introductory

DLMS note 5a. 

N907-04 127 Reference Identification X AN 1/30 Used

Description: Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

N907-05 128 Reference Identification Qualifier X ID 2/3 Used

Description: Code qualifying the Reference Identification

All valid standard codes are used.

N907-06 127 Reference Identification X AN 1/30 Used

Description: Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 28 February 28, 2022

DTM Date/Time Reference Pos: 204 Max: 5

Detail - Optional

Loop: CDD Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

2. C0403 - If DTM04 is present, then DTM03 is required.

3. P0506 - If either DTM05 or DTM06 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

DTM01 374 Date/Time Qualifier M ID 3/3 Must use

Description: Code specifying type of date or time, or both date and time

Code Name

050 Received

DLMS Note:

Use to indicate the materiel receipt date. 

166 Message

DLMS Note:

1. Use to indicate the Supply Discrepancy Report (SDR) reply date.

2. DLMS enhancement; see introductory DLMS note 5a. 

168 Release

DLMS Note:

1. Use to indicate the release date.

2. DLMS enhancement; see introductory DLMS note 5a. 

177 Cancellation

DLMS Note:

Use to indicate the confirmed cancellation date. 

188 Credit Advice

DLMS Note:

1. Use to indicate the credit date.

2. DLMS enhancement; see introductory DLMS note 5a. 

306 Adjustment Effective Date

DLMS Note:

Use to indicate the Product Quality Deficiency Report (PQDR) reply date. 

368 Submittal

DLMS Note:

Use to indicate the Transportation Discrepancy Report (TDR) submission date. 

402 Adjustment Promised

DLMS Note:

Use to indicate the adjustment promised date. 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Code Name

004010F812R0RA13 29 February 28, 2022

403 Adjustment Processed

DLMS Note:

1. Use to indicate the adjustment processed date.

2. DLMS enhancement; see introductory DLMS note 5a. 

703 Retransmission Time Stamp

DLMS Note:

Use to identify the original invoice date. 

992 Date Requested

DLMS Note:

1. Use to indicate the request date when it differs from BCD01

2. DLMS enhancement; see introductory DLMS note 5a. 

DTM02 373 Date X DT 8/8 Used

Description: Date expressed as CCYYMMDD
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 30 February 28, 2022

LM Code Source Information Pos: 205 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Enhancement not approved for current use. When the 1/LM/155 loop is used to identify an Agency code

applicable to ALL table 2 iterations, do not use 2/LM/205.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code M ID 2/2 Must use

Description: Code identifying the agency assigning the code values

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 31 February 28, 2022

LQ Industry Code Pos: 206 Max: 100

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code O ID 1/3 Used

Description: Code identifying a specific industry code list

DLMS Note: The following codes are authorized.

Code Name

0 Document Identification Code

DLMS Note:

1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a

mixed DLSS/DLMS environment. Continued support of the DIC in a full DLMS

environment will be assessed at a future date.

2. Future streamlined data; see introductory DLMS note 5c. 

52 Billing Advice Code

DLMS Note:

Use to identify the reason for the request. 

78 Project Code

DLMS Note:

Use to identify special programs, exercises, projects, operations, and other

purposes. 

79 Priority Designator Code

DLMS Note:

Use to identify the priority assigned to this transaction. 

81 Status Code

DLMS Note:

Use to identify any applicable status information. 

83 Supply Condition Code

A9 Supplemental Data

DLMS Note:

1. Use only for intra-service or agency transactions to identify service or

agency-unique data as required.

2. Use to identify supplemental address/data. 

3. Future streamlined data; see introductory DLMS note 5c. 
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Code Name

004010F812R0RA13 32 February 28, 2022

AJ Utilization Code

DLMS Note:

1. Under DLSS, this is the first position of the document serial number.

2. DLMS enhancement; see introductory DLMS note 5a. 

AL Special Requirements Code

DLMS Note:

1. Use to identify the precedence, special handling, and processing requirements.

2. Under DLSS, this is carried in the required delivery date field.

3. DLMS enhancement; see introductory DLMS note 5a. 

DE Signal Code

DF Media and Status Code

DLMS Note:

1. Same as recipient of billing status code used in the DLSS.

2. Future streamlined data; see introductory DLMS note 5c. 

DG Fund Code

GQ Group Qualifier Code

DLMS Note:

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to

be managed by a specific manager (i.e., system, program, aggregation, selected

FSC, technology group). This is an Air Force-unique data element, meaningful to

the Air Force only. Non-Air Force Components perpetuate without action.

A data maintenance action was approved in version 5010. The approved

code/name is "MAC – Material Management Aggregation Code". The code source

is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2.

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to

be managed by a specific manager (i.e., system, program, aggregation, selected

FSC, technology group). This is an Air Force-unique data element, meaningful to

the Air Force only. Non-Air Force Components perpetuate without action.

A data maintenance action was approved in version 5010. The approved

code/name is "MAC – Material Management Aggregation Code". The code source

is identified as the Air Force Manual (AFMAN) 23-110, Volumes 1 and 2.

COG Cognizance Symbol

DLMS Note:

Use to identify the materiel cognizance symbol (COG) of the end item. Indicate

NSL for non-stock numbered listed items. This is a Navy-unique data element

meaningful to Navy only; Non-Navy Components are to perpetuate without action. 

IMC Item Management Code

DLMS Note:

Use to identify the Item Management code (IMC) for integrated material

management. This is a Navy-unique data element meaningful to Navy only;

Non-Navy Components are to perpetuate without action. 

MCC Material Control Code

DLMS Note:

Use to identify the Material Control Code (MCC) for special inventory reporting.

This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action. 

SMI Special Material Identification Code

DLMS Note:

Use to identify the Special Material Identification Code (SMIC) for an end item.

This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action. 

LQ02 1271 Industry Code X AN 1/30 Used
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F812R0RA13 33 February 28, 2022

Description: Code indicating a code from a specific industry code list
DLMS Implementation Convention (IC) 812R

Logistics Bill Adjustment Request

ADC 221A, 275, 290, 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213,

1287, 1367, 1383 and 1412 DLM 4000.25

004010F812R0RA13 34 February 28, 2022

SE Transaction Set Trailer Pos: 270 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SE01 96 Number of Included Segments M N0 1/10 Must use

Description: Total number of segments included in a transaction set including ST and SE

segments

SE02 329 Transaction Set Control Number M AN 4/9 Must use

Description: Identifying control number that must be unique within the transaction set

functional group assigned by the originator for a transaction set

DLMS Note: Cite the same number as the one cited in ST02.