DEFENSE LOGISTICS AGENCY 

HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

September 1, 2017 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1230, 

Revise Balance Affecting Transactions to Authorize Air Force Contractor Inventory 

Control Points (CICP) use of Batch Number, Serial Number, and Unique Item 

Identifier (UII) for Air Force Government Furnished Property (GFP) Accountability 

(GFP-A) (Supply/Finance)

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards (DLMS), for implementation. The Enterprise Business Standards 

Office will post the updated DLMS Implementation Convention (IC) to the Web at

http://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/, 

within 10 days from the above date. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 

email: Ellen.Hilert@dla.mil, or Mr. Eric Flanagan, MILSTRIP Alternate, email: 

Eric.Flanagan@dla.mil. Others must contact their designated Supply PRC representative 

available http://www.dla.mil/HQ/InformationOperations/DLMS/DLMSPrograms/supply. 

HEIDI M. DAVEREDE

Program Manager

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)

OUSD DPAP (PDI)

Air Force Finance PRC Representative

Air Force IUID Working Group Representative 
Attachment, ADC 1230

Page 1

Attachment to ADC 1230

Revise Balance Affecting Transactions to Authorize Air Force 

Contractor Inventory Control Points (CICP) use of Batch Number,

Serial Number, and Unique Item Identifier (UII) for Air Force 

Government Furnished Property (GFP) Accountability (GFP-A) 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. John “Jack” Dillon, HAF/A4PT; 937-904-0815; DSN: 674-

0815; or email: john.dillon.2.ctr@us.af.mil

b. Functional POC: Mr. Colquitt “Quitty” Lawrence, HAF/A4LR; 703-692-2348; 

DSN: 222-2348; or email: colquitt.lawrence.civ@mail.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Finance

b. Primary/Secondary Functional Process: Serialized item management/tracking

3. REFERENCES:

a. DOD Integrated Requirements Set (IRS) for Item Unique Identification (IUID) in 

Supply Business Processes (Modified to support capital equipment visibility). Draft dated

December 11, 2015

b. DODI 8320.04, DOD IUID Standards for Tangible Personal Property, September 3, 

2015

c. DODM 4140.01, DOD Supply Chain Materiel Management Procedures Volume 9, 

Materiel Programs, October 17, 2016

d. DODM 4140.01, DOD Supply Chain Materiel Management Procedures, Volume 11, 

Inventory Accountability and Special Management and Handling, March 8, 2017

e. DODM 4140.01, DOD Supply Chain Materiel Management Procedures, Volume 5,

Delivery of Materiel, 

f. DODI 5000.64, Accountability and Management of DOD Equipment and Other 

Accountable Property

g. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures
Attachment, ADC 1230

Page 2

h. ADC 1226, Revise DLMS 824R Reject Advice Transaction in Support of Intra-Air 

Force Government Furnished Property-Accountability (GFP-A), May 10, 2017

i. ADC 1224, Requirements for Air Force Government Furnished Materiel (GFM) 

Accountability including Identification of the Contractor Inventory Control Point (CICP), the 

Physical Location of Materiel, the Authorizing Procurement Instrument Identifier (PIID), 

Disposal Information in the Issue Transaction, and Enhanced Data Content in Inventory-Related 

Transactions, March 1, 2017

j. ADC 1225, Revise DLMS 527R Receipt Transaction for Intra-Air Force Government 

Furnished Materiel (GFM) Accountability to include Identification of the Contractor Inventory 

Control Point (CICP), Addition of Moving Average Cost (MAC), and Authorization to use 

Latest Acquisition Cost (LAC) and Acceptance Date, March 7, 2017

k. ADC 1227, Update DLMS 832N Catalog Data Support Transaction to Add Catalog 

Data Elements for Air Force Contractor Inventory Control Point (CICP) Use under GovernmentFurnished Property-Accountability (GFP-A) Capability Initiative, June 2, 2017

l. ADC 1228, Revise DLMS 846P Physical Inventory Request and 846R Location 

Reconciliation Request to Enhance End of Day/Reconciliation Process, June 9, 2017

m. ADC 1232, Revision to DLMS 846D and 846S Logistics Reassignment Transactions 

to Support Government Furnished Property (GFP) Accountability during Logistics Reassignment 

between Air Force Contractor Inventory Control Points (CICP) and Air Force or DLA ICPs, 

June 15, 2017

n. ADC 1238, Revise DLMS 527R Materiel Receipt Acknowledge (MRA) and 

Disposition Services Turn-In Receipt Acknowledgement (TRA) Transactions to Allow Air Force 

Contractor Inventory Control Points (CICP) to Forward Transaction Images in Support of Air 

Force Government Furnished Materiel (GFM) Accountability, March 1, 2017

o. ADC 1198, Establishing and Maintaining Accountability for Service Owned Capital 

Equipment Stored at DLA Distribution Centers, October 6, 2016

p. Air Force Handbook 23-123, Materiel Management Handbook Volume One, Materiel 

Management Reference Information, August 8, 2013

4. APPROVED CHANGE(S): Substantive updates subsequent to staffing are highlighted in 

green.

a. Brief Overview of Change:

(1) In order to establish Air Force Government Furnished PropertyAccountability (GFP-A), Air Force Contractor Inventory Control Points (CICPs) are now 

required to share inventory accounting transactions with the Air Force GFP-A accountable 

property system of record (APSR), which will maintain the Air Force accountable property 

record for all Air Force owned, contractor managed and possessed materiel. This change 

authorizes Air Force use of the batch number, serial number, and UII on the DLMS 527R
Attachment, ADC 1230

Page 3

Receipt, 846R Location Reconciliation, 945A Materiel Release Advice, and 947I Warehouse 

Inventory Adjustment transactions in support of Air Force GFP-A for all property (inclusive of 

materiel and equipment) that is serially or lot number managed by the Air Force. This will allow

the Air Force APSR to receive the batch, serial numbers, and UIIs associated with the transaction 

sent to the Air Force APSR from the Air Force CICP. These data elements provide supporting 

documentation required for Financial Improvement and Audit Readiness (FIAR) compliance.

(2) The serial number is required to provide serialization data for serially tracked 

GFP assets, and the UII must be included when available. Within the scope of this change, the 

following DLMS transactions require a means for the Air Force CICP to notify the Air Force 

APSR when an item requires a serial number or unique item identifier.

• 527R Receipt (527R with 1/BR02/020 Transaction Type Code D4)

• 846R Location Reconciliation

• 945A Materiel Release Confirmation

• 947I Inventory Adjustments

b. Background:

(1) The DOD Integrated Requirements Set (IRS) for Item Unique Identification 

(IUID) in Supply Business Processes (Reference 3.a.) (hereafter referred to as the IRS) 

establishes overarching requirements for the application of IUID and related serial numbers in 

supply business processes across the DOD enterprise. The IRS serves as the foundation and 

authorization for DLMS changes that implement IUID requirements. ODASD(SCI) developed

the IRS in conjunction with the DOD IUID Working Group (WG). The Air Force and the 

Enterprise Business Standards Office obtained ODASD(SCI) approval for the requirements 

contained in this ADC during pre-coordination prior to releasing the PDC.

(2) This DLMS change defines Air Force procedures and establishes a 

coordinated implementation for the exchange of the serial number and UII, (UII is only required 

when available) to support FIAR compliance and accountability of Air Force contractormanaged and possessed GFP. However, the Air Force serial tracking requirements for GFP 

assets contained in this change are not currently addressed in the IRS. These requirements do 

not affect other DOD Components.

(3) Serially tracked assets are subject to DOD IUID policy. Accordingly, the Air 

Force must adhere to the applicable DOD policy guidance contained in:

(a) DODI 8320.04, DODI IUID Standards for Tangible Personal 

Property, September 3, 2015 (Reference 3.b.)

(b) DODM 4140.01, Volume 9, DOD Supply Chain Materiel 

Management Procedures: Materiel Programs, October 17, 2016 (Reference 3.c.)

(c) DODM 4140.01, Volume 11, DOD Supply Chain Materiel 

Management Procedures: Inventory Accountability and Special Management and Handling, 

March 8, 2017 (Reference 3.d.)
Attachment, ADC 1230

Page 4

(4) DOD policy requires national stock number (NSN) items containing a UII and/or 

serial number tracking to include IUID value “Y” in the Federal Logistics Information System 

(FLIS) field, “IUID Indicator.” Within the scope of this change, the Air Force will not utilize the 

FLIS IUID Indicator to identify NSNs that require serialized item management. DOD policy 

does not currently address non-standard items, such as those with a local stock number (LSN) 

assigned. The Air Force will identify specific assets (by NSN or LSN) in the CICP’s contract 

that require unique item level traceability. The Air Force CICPs will use the Air Force serialized 

report code to notify the Air Force APSR when an item requires a serial number or unique item 

identifier. Use of the serialized report code is restricted to data exchanges between the CICPs 

and the Air Force APSR.

(5) The term CICP is used to represent a contractor that is assigned the primary 

responsibility for the materiel management of a group of items either for a particular Military 

Service or for the Department of Defense as a whole. In addition to integrated materiel manager

(IMM)/inventory control point (ICP) functions, a CICP may perform other logistics functions in 

support of a particular Military Service or for a particular end item (e.g., centralized computation 

of retail requirements levels and engineering tasks associated with weapon system components).

(6) For the purpose of DLMS logistics procedures, the term CICP is also used to 

identify Contractor Operated and Maintained Base Supply (COMBS) contractors whose support 

includes supply of aircraft, engine, and support equipment components. COMBS contractors 

also provide off-aircraft repair, overhaul, and replenishment support. COMBS contractors are 

responsible for having parts on hand to perform off-aircraft maintenance and for repairing the 

parts that are turned in. COMBS contractors perform both wholesale and retail functions.

(7) CICPs are required to maintain (and report) accountability for Air Force 

owned contractor-managed and possessed materiel. However, Air Force GFP accountability is 

incomplete because the Air Force is unable to track logistics and financial transactions end-toend, provide total asset visibility, and report materiel inventory values accurately and in a timely 

manner. DODM 4140.01 Volume 5 (Reference 3.e.), Enclosure 3, Subparagraph: 2.b.(4)(e),

requires Services to “take applicable actions necessary to ensure that the physical on-hand 

quantity and the total item property record quantity are in agreement for all DoD materiel that is

not in the physical custody of DoD storage activities.”

(8) The Air Force chartered the GFP-Accountability (GFP-A) Capability 

Initiative to provide property accountability/control of contractor-managed and possessed Air 

Force-owned property (inclusive of materiel and equipment) through implementation of standard 

and integrated Air Force logistics and contractor processes to address a material weakness on the 

Air Force financial statements. This capability will establish and maintain accountable inventory 

records for GFP that reflect current quantity, status, location, condition, and authorizing contract; 

and establish an audit trail to update and track logistics and financial transactions end-to-end. 

This change is one of a series of DLMS changes supporting the Air Force GFP-A (refer to 

References 3.h, 3.i., 3.j., 3.k., 3.l., 3.m, and 3.n.). 

(9) Contractor-managed and possessed GFP is but one type of GFP and is the 

sole focus of this capability initiative. The above problem statement does not apply to the other 

types of GFP, as the Air Force has solutions in place for the reporting of logistics and financial 
Attachment, ADC 1230

Page 5

data. Only Air Force-owned property will be reported in the Air Force APSR established under 

the GFP-A Capability Initiative. Air Force CICPs often use commercially available inventory 

management systems (IMSs) to manage Air Force-owned materiel. The CICPs record inventory 

impacting accounting transactions in these systems. The Air Force selected the Defense Property 

and Accountability System (DPAS) as its APSR for contractor-managed and possessed Air 

Force-owned GFP.

(10) Air Force CICPs, using their own inventory management systems, will 

provide DLMS 846R Location Reconciliation transactions and images of DLMS 527R Receipt, 

945A Materiel Release Advice, and 947I Warehouse Inventory Adjustment Advice Transactions

to DPAS via DAAS. These transactions must be forwarded to DPAS to adjust inventory 

balances. DPAS will be a mirror image of the CICP’s IMS and, in order to maintain accuracy, 

certain data elements must be added or authorized within DLMS transactions.

c. Approved Change in Detail:

(1) Serially tracked Air Force GFP assets require entry of a serial number on 

CICP-prepared transactions sent to the Air Force APSR. The CICP will include the UII when 

available. In accordance with DODM 4140.01 Volume 11 (Reference 3.d.), DOD Components 

will account for serially-managed items by UII within the NSN in accordance with DODI 

8320.04, subject to information security and operation security requirements. DOD Components 

will maintain human-readable identification and supporting serialized item tracking for those 

items. In the event the UII is lost, missing, or unreadable, the DOD components will use item 

serial number for tracking purposes. The tracking requirement applies to property identified by 

NSN or Air Force-assigned LSNs in accordance with the CICP contract requirements. The CICP

will use the Air Force serialized report code to indicate serial management of an asset to the Air 

Force APSR. Use of the serialized report code is restricted to the data exchanges between the 

CICPs and the Air Force APSR.

(2) For property with shelf-life usage implications, the CICP will include the 

Batch Number.

(3) In support of FIAR and compliance with DODI 5000.64, Accountability and 

Management of DOD Equipment and Other Accountable Property, May 19, 2011 (Reference 

3.f.), serially tracked GFP assets require serialization data visibility. The following paragraphs 

provide an overview of the transactions in this process and identify whether there are changes 

required to existing procedures to the use of standard transactions to establish visibility of 

serially tracked GFP assets to support FIAR compliance. Changes required to individual 

transactions to support this change are provided in the enclosure.

(a) Receipt. Air Force CICPs receiving serially tracked GFP assets will 

prepare a DLMS 527R Receipt transaction with the serial number and UII. The UII is only 

required when available. The CICP will transmit receipt transactions to the Air Force APSR.

(b) Receipt Discrepancies. Air Force CICPs reporting discrepant receipt 

of items managed under serially tracked GFP asset procedures will submit a Supply Discrepancy 

Report (SDR) with the serial number and UII. Applicable discrepant receipts include shortages, 
Attachment, ADC 1230

Page 6

overages, discrepant condition, missing/mismatched serial number/UIIs with no quantity 

discrepancy, and wrong item receipt. When received serial numbers and UIIs do not match the 

accompanying documentation or electronic shipment notice, the receiving activity will record the

actual quantity and serial numbers/UIIs received, and notify the shipping activity or source of 

supply, as applicable, of the discrepancy. If a discrepancy applies to a portion of the items, then 

serial numbers/UIIs would be required for those items in error. For example, if ten items are 

shipped as Supply Condition Code (SCC) A, and at receipt all are identified as SCC B, no serial 

numbers/UIIs are required in the SDR because relevant parties already know the information.

However, if only five are received in SCC A then the serial numbers/UIIs for the five with 

Condition Code B will be transmitted in the SDR. WebSDR will ensure the owner/manager has 

visibility of SDRs sent to the shipper. The CICP will submit an SDR using the procedures in 

DLM 4000.25, Volume 2, Chapter 17, showing the appropriate discrepancy code for quantity 

and IUID discrepancies under existing SDR procedures. The CICP should designate a 

distribution copy of the SDR to the Air Force Program Manager for visibility. SDRs do not 

apply between the Air Force CICP IMS and Air Force APSR, as the APSR is not an actual

receiving/shipping activity. If SDR resolution requires the Air Force CICP IMS to process any

DLMS transactions, those transactions will be forwarded to the Air Force APSR.

Staffing Note: Air Force CICPs will track property that does not require unique item 

traceability on an inter-Component basis. Discrepancies for serial number/UII mismatch may not 

require action by the recipient of the SDR. The CICP is not authorized to report missing serial 

number/UII on DLMS shipment status transactions via SDR for property that is not tracked interComponent.

(c) Serial Number Discrepancies between the Air Force CICP and Air 

Force APSR. If the Air Force APSR does not have a record of the serial number and UII sent in 

a DLMS 527R, 945A, or 947I from the Air Force CICP, the Air Force APSR will report the 

transaction to the Air Force Program Manager’s daily task list and reject the transaction back to 

the Air Force CICP using DLMS 824R (Reject Code BA) (Reference 3.h.). The same action will 

apply if the serial number and UII are at a different location than the reporting activity. In 

support of FIAR compliance, for serially tracked GFP assets requiring serialization data 

visibility, either of these conditions may require the Air Force Program Manager to initiate a 

complete inventory at all storage locations for all owners and supply condition codes. For serial 

number/UII mismatches, the Air Force CICP and Air Force Program Manager will need to 

collaborate and take appropriate steps to resolve the discrepancy.

(d) Inventory Adjustment. The existing DLM 4000.25 Volume 2, 

Chapter 7 Inventory Adjustment procedures for processing and reporting of inventory 

adjustments apply with the following additions.

1. For serially tracked GFP assets inventory adjustment gains, 

losses, or dual adjustments, the serial number and UII will be included in the DLMS 947I 

Inventory Adjustment. Inventory adjustments due solely for the need to correct serial number 

and/or UIIs will always be for a quantity of 1.

2. GFP serial number and UII adjustments will identify the 

Adjustment Reason Code AQ in the DLMS 947I (Reference 3.o.).
Attachment, ADC 1230

Page 7

Staffing Note: Proposed Addendum to ADC 1198 (ADC 1198A) will add Adjustment Reason 

Code AM – Inventory Adjustment (UII and/or serial number missing). Gain, loss, or dual 

adjustment resulting solely from UII and/or serial number missing. In addition, ADC 1198A will 

revise DLMS Volume 2, Chapter 6 to include more specific details for the use if inventory 

adjustment quantity or status adjustment reason codes.

3. Research of Potential or Actual Inventory Adjustments. No

specific changes are identified for management of GFP serially tracked assets. However, the Air 

Force CICP will ensure potential or actual inventory adjustments for serially tracked GFP asset

with a DLMS 947I with Quantity or Status Adjustment Reason Code AQ are researched in 

accordance with the existing procedures in DLM 4000.25, Volume 2, Chapter 6, paragraph C6.4.

(e) Physical Inventory Processes. The procedures for processing and 

reporting transactions to maintain Physical Inventory Control in DLM 4000.25, Volume 2, 

Chapter 6 apply with the following additions: The DLMS 846P, which is used as a transaction 

history request, response to transaction history request (no history available), response to a 

physical inventory request, and end of day/month reconciliation transaction count will not 

contain serial number and UII. The DLMS 846P will contain Type of Physical Inventory Code 

B when the Air Force Program Manager initiates a physical inventory request as a result of a 

potential UII and/or serial number mismatch between the Air Force ASPR’s records and the 

CICP’s records. The Air Force Program Manager will initiate a physical inventory upon 

identifying a mismatched condition on a UII/and or serial number between the Air Force APSR’s 

records and the transactions received from the CICP. Initiating a physical inventory due to 

mismatched UII(s) and/or serial numbers can become necessary due to:

1. Air Force APSR processing of a Materiel Release Confirmation 

(DLMS 945A) from an Air Force CICP where the Air Force APSR does not have a record of that 

serial number and UII or the Air Force APSR has that serial number and UII located at a 

different location than the location reporting the release/issue of the item: In support of FIAR 

compliance, serially tracked GFP assets, requiring serialization data visibility, either of these 

conditions may necessitate a complete inventory (initiated by the Air Force program manager) be 

taken at all storage locations for all owners and supply condition codes. For a serial number/UII 

mismatch, the Air Force CICP and Air Force Program Manager will need to collaborate and take 

appropriate steps to resolve the discrepancy. The Air Force will need to develop and implement 

internal procedures to initiate the appropriate physical inventory performed by the Air Force 

CICP.

2. Air Force APSR processing an inventory adjustment from Air 

Force CICP where there is a mismatch on serial number and UII between the Air Force APSR 

records and the Air Force CICP transactions reporting which serial number and UII in inventory: 

At a minimum, this may require an inventory and research to resolve the discrepancy.

3. Air Force APSR processing Location Reconciliation History 

Transactions (DLMS 846R) resulting from end-of-day/month processing or an Air Force 

Program Manager-initiated location reconciliation request where there is a mismatch on serial 

number and UII between the Air Force APSR and the Air Force CICP transactions: The history 

transaction for serially tracked items will contain the serial number and UII: This includes serial 
Attachment, ADC 1230

Page 8

number and UII on items included in the in-transit balances added to the DLMS 846R for Air 

Force CICP transactions as described in ADC 1228 Revise DLMS 846P Physical Inventory 

Request and 846R Location Reconciliation Request to Enhance End of Day/Reconciliation 

Process (Reference 3.i).

d. Revisions to DLM 4000.25 Manuals: Revise DLMS 846R Location Reconciliation 

transactions, DLMS 527R Receipt, 945A Materiel Release Advice, and 947I Inventory 

Adjustment Advice Transactions, as shown in the enclosure.

e. Approved Transaction Flow: This change does not modify existing transaction flows

for the CICP interface with the Air Force APSR.

f. Alternatives: None

5. REASON FOR CHANGE: This change supports the Air Force GFP-A Capability Initiative 

by addressing a material weakness on the Air Force Financial Statements and supports FIAR

compliance. The CICP will pass the serial number, UII, and batch number to the Air Force 

APSR to provide the Air Force Program Manager GFP visibility and contract oversight.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Providing detailed information for inventory accounting transactions 

and records allows the Air Force to automatically update asset valuation and maintain key 

supporting documents used by FIAR auditors for contractor-managed and possessed, Air Force 

owned GFP in the Air Force APSR. This change also allows the Air Force to serially track and 

manage GFP assets.

b. Disadvantages: Potential system modifications are required in order to accommodate 

the batch number and IUID data in Air Force CICP systems.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT:

a. Air Force GFP-A items requiring serial tracking and UII (when applicable) will be 

identified in the Air Force CICP’s contract.

b. The Air Force will develop procedures for conducting the initial inventory (i.e. 

recording, creating and applying any required serial numbers and UIIs to bare items or 

packaging) of GFP-A serial tracked assets at Air Force CICP warehouses.

8. ADDITIONAL COMMENTS TO CONSIDER:

a. The Air Force GFP-A Capability Initiative relies on DLMS transactions from the Air 

Force CICPs to accurately record asset quantities and valuation. The Air Force requires a 

manual workaround if the Air Force APSR cannot receive serial number, batch number, and UII 

information through DLMS transactions. A manual workaround increases the risk of 

misreporting the Air Force contractor managed and possessed, Air Force-owned GFP assets on 

its financial statements.
Attachment, ADC 1230

Page 9

b. The Air Force APSR and Air Force CICPs must use the ASC X12 Version Release 

4030 for the DLMS 945A and 947 ICs for IUID implementation.

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: This proposal authorizes the Air 

Force to pass an internal code value to the APSR to designate a requirement for serialized 

tracking/management for GFP. As the DOD transitions to standard procedures for tracking items 

identified to a Unique Item Tracking (UIT) Program, the Air Force should consider using the 

UIT Designator in FLIS for NSN items under an established program. This will ensure 

consistency across DOD as requirements are identified for comparable procedures for other 

Components requiring internal tracking.

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: August 2017 is the target 

implementation timeline.

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: The Air Force is unable to provide a savings/cost

estimate at this time. The Air Force does not have adequate data to calculate the cost of a

manual workaround. This change will enable the Air Force to achieve DLMS compliance to 

meet 2017 FIAR requirements.

a. New DLMS Data Elements:

Serialized Report Code (ID, Min 1, Max 1). An Air Force code assigned to indicate that a 

stock numbered item requires serialized management within Air Force. Authorized for use by 

Air Force Contractor Inventory Control Points (CICPs) to indicate to the Air Force Accountable 

Property System of Record (APSR) that an item requires serialized management. Applicable to 

property identified by national stock number (NSN) or Air Force-assigned local stock number 

(LSN) in accordance with CICP contract requirements. See the enclosure for the code values 

and locations of new code values in the applicable X12-based DLMS ICs. Refer to ADC 1230.

Code Definition

A Small Arms

C Communications Security (COMSEC)

D Reserved

R Nuclear Weapons Related Material (NWRM) COMSEC

W NWRM

Source: Air Force Handbook 23-123, Materiel Management Handbook Volume One, Materiel 

Management Reference Information, August 8, 2013 (Reference 3.p). Available at: 

http://static.e-publishing.af.mil/production/1/af_a4/publication/afh23-123v1/afh23-123v1.pdf

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): Applicable to Air Force APSR (DPAS) and 

Air Force CICP inventory management systems. No impact to other DOD Component systems.
Attachment, ADC 1230

Page 10

d. DAAS: Mapping updates to the applicable DLMS implementation conventions are 

required.

e. Non-DLM 4000.25 Series Publications: The Air Force should update procedures 

documenting requirements contained herein as necessary.

12. PDC 1230 Response Table:

Originator Response/Comment Disposition

1. Air Force Concur without comment. Noted.

2. Army Concur without comment. Noted.

3. USMC Concur without comment. Noted.

4. Navy Concur without comment. Noted.

5. DLA Concur without comment. Noted.

6. DAAS Concur without comment. Noted.

7. USTRANSCOM Abstain Noted.

Enclosures
Enclosure, ADC 1230

Page 1

Enclosure to ADC 1230

# Location Revisions to DLMS 527R Receipt Reason

1. DLMS 

Introductory 

Notes

Add ADC 1230 to DLMS Introductory Note 7: 

- ADC 1230, Revise Balance Affecting Transactions to Authorize Air 

Force Contractor Inventory Control Points (CICP) use of Batch 

Number, Serial Number, and Unique Item Identifier (UII) for Air 

Force Government Furnished Property (GFP) Accountability (GFPA) (Supply/Finance)

Identifies DLMS 

Changes included in 

the IC.

2. 2/LQ01/130 Add qualifier and DLMS Note:

SRC Serialized Report Code

DLMS Note:

1. The Air Force code uses this code to indicate that an item requires 

serialized management. Applicable to property identified by national 

stock number (NSN) or Air Force-assigned local stock number 

(LSN) in accordance with CICP contract requirements. Authorized 

for Air Force GFP-A. This is the Air Force Serialized Report Code.

Refer to ADC 1230.

2. Local code SRC is established for use in the 527R, version 

4010. A data maintenance action will be submitted to establish 

‘SRC- Serialized Report Code' in a future version. The following 

values will be conveyed in 2/LQ02/130:

A Small Arms

C Communications Security (COMSEC)

D Reserved

R Nuclear Weapons Related Material (NWRM) COMSEC

W NWRM

Identifies an Air 

Force GFP-A 

requirement.

3. 2/REF/250 Revise segment level DLMS Note:

DLMS Note

1. At this time, the 2/REF/250 loop is not authorized for use to provide 

item unique identification (IUID) or Unique Item Tracking (UIT)

information except as noted. Use is authorized for DLA Distribution 

Center receipt processing to identify the UII for reparable items 

returned to DoD inventory by repair contractors (2/LIN01/010 Code 

E); and for receipts for UIT programs items for Navy Depot Level 

Reparable and Positive Inventory Control (PIC) Nuclear Weapon 

Related Materiel (NWRM) (UIT Designators AAD and AAJ 

respectively); and for DLA Disposition Services use with receipt and 

TRA transactions for the UIT program for DoD SA/LW Serialization 

Program (UIT Designator AAA). Also authorized for use with 

receipts under DoD IUID policy for accountability and management of 

capital equipment and for the reporting of Air Force GFP 

accountability of serially tracked assets between the Air Force CICP 

and Air Force APSR systems (see ADC 1230). A PDC must be 

submitted documenting requirement and procedures before using this 

transaction for IUID or UIT for any other purpose.

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 2

# Location Revisions to DLMS 527R Receipt Reason

2. This transaction will support item identification based upon the UII 

or the serial number. Data elements associated with the UII may be

identified separately. Use the appropriate data elements to satisfy the 

desired functionality.

3. Capital equipment candidates require serialization data visibility. 

Prepare receipts using the serial number and include the UII (when

available). Refer to ADC 1198.

4. When both UII or serial number and batch/lot number are required 

for the item, enter the UII or serial number in 2/REF/250 and enter the

batch/lot number in 2/N9/270.

5. The entire 2/REF/250 loop is a DLMS enhancement. See 

introductory DLMS note 5a.

4. 2/REF01/250 Add DLMS Note to existing qualifiers BT, SE, and U3:

BT Batch

DLMS Note:

1. Use to identify the batch, lot, or production run. The batch/lot 

number may not exceed 20 characters in accordance with IUID policy.

2. Use ‘BT’ in 2/REF/250 when UII or serial number does not apply 

for the item. When UII or serial number is required in addition to 

batch/lot number, enter the UII or serial number in2/REF/250 and

enter the batch/lot number in 2/N9/270.

3. Authorized for Air Force GFP-A. Refer to ADC 1230.

SE Serial Number

DLMS Note:

1. Use to identify the serial number (when code U3 is not used). Use 

this qualifier for unique item tracking based upon the serial number.

2. Commercial Asset Visibility (CAV) uses in receipts to identify the 

serial number of the repair item.

3. Authorized DLMS enhancement for DLA Disposition Services use 

in receipt, historical receipt, and TRA to identify the serial number for 

Small Arms/Light Weapons (SA/LW) or industrial plant equipment. 

For the Receipt, the serial number is used by both the DLA 

Disposition Services Field Offices and the DLA Disposition Services 

ICP. For the TRA, DLA Disposition Services Field Office provides 

the serial number to the TRA recipient. Refer to ADC 442 and ADC 

1111.

4. Authorized for capital equipment candidates.

5. Authorized for Air Force GFP-A. Refer to ADC 1230.

6. Except as noted, DLMS enhancement. See introductory DLMS 

note 5a.

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use to identify the UII. Place UII value in REF03. The UII may not 

exceed 50 characters in accordance with IUID Policy. A data 

maintenance action was approved in version 5020. The approved

code/name is "UII - Department of Defense Unique Item Identifier.

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 3

# Location Revisions to DLMS 527R Receipt Reason

2. Authorized DLMS enhancement for DLA Disposition Services use 

in receipt, historical receipt, and TRA to identify the UII for SA/LW 

or industrial plant equipment. For the Receipt, the UII is for use by

both the DLA Disposition Services Field Offices and the DLA 

Disposition Services ICP. For the TRA, DLA Disposition Services 

Field Office provides the UII to the TRA recipient. Refer to ADC 442 

and ADC 1111.

3. Authorized DLMS enhancement for DLA Distribution Center 

receipt processing to identify the UII for reparable items returned to 

DoD inventory by repair contractors. Refer to ADC 1042. 4.

Authorized for capital equipment candidates. Refer to ADC 1198.

5. Authorized to support Air Force GFP-A. Refer to ADC 1230.

6. Except as noted, DLMS enhancement. See DLMS introductory 

note 5a.

# Location Revisions to DLMS 846R Location Reconciliation Request Reason

1. DLMS 

Introductory 

Notes

Add ADC 1230 to DLMS Introductory Note: 

- ADC 1230, Revise Balance Affecting Transactions to Authorize Air 

Force Contractor Inventory Control Points (CICP) use of Batch 

Number, Serial Number, and Unique Item Identifier (UII) for Air 

Force Government Furnished Property (GFP) Accountability (GFPA) (Supply/Finance)

Identifies an Air 

Force GFP-A 

requirement.

2. 2/LQ01/270 Add qualifier and DLMS Note:

SRC Serialized Report Code

DLMS Note:

1. The Air Force code uses this code to indicate that an item requires 

serialized management. Applicable to property identified by national 

stock number (NSN) or Air Force-assigned local stock number 

(LSN) in accordance with CICP contract requirements. Authorized 

for Air Force GFP-A. This is the Air Force Serialized Report Code.

Refer to ADC 1230.

2. Local code SRC is established for use in the 527R, version 

4010. A data maintenance action will be submitted to establish 

‘SRC- Serialized Report Code' in a future version. The following 

values will be conveyed in 2/LQ02/130:

A Small Arms

C Communications Security (COMSEC)

D Reserved

R Nuclear Weapons Related Material (NWRM) COMSEC

W NWRM

Identifies an Air 

Force GFP-A 

requirement.

3. 2/REF/390 Revise segment level DLMS Note:

DLMS Note

1. At this time, the 2/REF/390 loop is not authorized for use to 

provide item unique identification (IUID) or Unique Item Tracking 

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 4

# Location Revisions to DLMS 846R Location Reconciliation Request Reason

(UIT) information, except for Service Ammunition systems and in 

support of Financial Improvement and Audit Readiness (FIAR) 

compliance for capital equipment, and for the reporting of Air 

Force GFP accountability of serially tracked assets between the 

Air Force CICP and Air Force APSR systems. Refer to ADC 

1230.

2. Authorized for use with location reconciliation request 

transactions to support Service Ammunition systems (i.e., Naval 

Operational

Logistics Support Center (NOLSC) Ordnance Information System 

– Wholesale (OIS-W) requirement; Program Manager for 

Ammunition,

Marine Corps Systems Command (MARCORSYSCOM) Ordnance 

Information System-Marine Corps (OIS-M); and Warner Robins 

Air

Logistics Center Combat Ammunition System (CAS). See 

introductory DLMS notes 4a and 4e. Refer to ADC 283 and ADC 

445.

3. Capital equipment candidates require serialization data visibility. 

Prepare location reconciliation transactions using the serial number 

and include the UII when available. Refer to ADC 1198.

4. Must use 2/REF/390 loop in Location Reconciliation Request 

transactions when authorized for including unique item identifier 

(UII), serial number, and/or batch/lot number.

5. This transaction will support item identification based upon the 

UII or the serial number, and provides flexibility to accommodate 

tracking by UII or serial number. This transaction also provides for 

use of a batch/lot number when applicable.

6. The 2/REF/390 loop is repeated for each item to be identified by 

UII, serial number or batch/lot number.

7. If UII and serial number, and/or batch/lot number are required 

for the item, enter the UII in REF01, and enter the serial number 

and/or batch/lot number in REF04. If UII is not used, enter the 

serial number in REF01 and enter the batch/lot number in REF04.

If only batch/lot number is required, enter the batch/lot number in 

REF01.

8. The entire 2/REF/390 loop is a DLMS enhancement. See 

introductory DLMS note 4a.

4. 2/REF01/140 Add DLMS Note to existing qualifiers BT, SE, and U3:

BT Batch

DLMS Note:

1. Use to identify the manufacturer's batch/lot number or other 

number identifying the production run when UII and/or serial 

number are not required. If UII and/or serial number are required 

in addition to the batch/lot number, enter the batch/lot number in 

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 5

# Location Revisions to DLMS 846R Location Reconciliation Request Reason

REF04. The batch/lot number may not exceed 20 characters in 

accordance with IUID policy.

2. DLMS enhancement. See introductory DLMS note 4a.

3. Supports Inter-Service Ammunition BG1/BG2 data requirement. 

See introductory DLMS note 4.e. When used with Ammunition 

BG1/BG2 transactions, this qualifier implies that the transaction is 

a BG2

4. Authorized for Air Force GFP-A. Refer to ADC 1230.

SE Serial Number

DLMS Note:

1. Use to identify the serial number when UII is not required. If 

UII is required in addition to the serial number, enter serial number 

in REF04.

2. DLMS enhancement. See introductory DLMS note 4a.

3. Supports Inter-Service Ammunition BG1/BG2 data requirement. 

See introductory DLMS note 4.e. When used with Ammunition 

BG1/BG2 transactions, this qualifier implies that the transaction is 

a BG1 (Serial Number or Lot and Serial Number Controlled Item 

Transaction). Refer to ADC 283 and ADC 445.

4. Authorized for Air Force GFP-A. Refer to ADC 1230.

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use to identify the UII Place UII value in REF03. The UII may 

not exceed 50 characters in accordance with IUID Policy. An 

ANSI data maintenance was approved in version 5020. The 

approved code/name is “UII-Department of Defense Unique Item 

Identifier”.

2. Authorized DLMS migration enhancement. See DLMS 

introductory note 4f.

3. In a mixed DLSS/DLMS environment, UII is not used in 

Ammunition BG1/BG2 transactions. Only authorized values for 

Ammunition BG1/BG2 are BT and SE.

4. Authorized for Air Force GFP-A. Refer to ADC 1230.

# Location Revisions to DLMS 945A Materiel Release Advice

(Version 4030)

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1230 to DLMS Introductory Note: 

- ADC 1230, Revise Balance Affecting Transactions to Authorize Air 

Force Contractor Inventory Control Points (CICP) use of Batch 

Number, Serial Number, and Unique Item Identifier (UII) for Air 

Force Government Furnished Property (GFP) Accountability (GFPA) (Supply/Finance)

Identifies DLMS 

Changes included in 

the IC.
Enclosure, ADC 1230

Page 6

# Location Revisions to DLMS 945A Materiel Release Advice

(Version 4030)

Reason

2. 2/LQ01/1000 Add qualifier and DLMS Note:

SRC Serialized Report Code

DLMS Note:

1. The Air Force code uses this code to indicate that an item requires 

serialized management. Applicable to property identified by national 

stock number (NSN) or Air Force-assigned local stock number 

(LSN) in accordance with CICP contract requirements. Authorized 

for Air Force GFP-A. This is the Air Force Serialized Report Code.

Refer to ADC 1230.

2. Local code SRC is established for use in the 527R, version 

4010. A data maintenance action will be submitted to establish 

‘SRC- Serialized Report Code' in a future version. The following 

values will be conveyed in 2/LQ02/130:

A Small Arms

C Communications Security (COMSEC)

D Reserved

R Nuclear Weapons Related Material (NWRM) COMSEC

W NWRM

Identifies an Air 

Force GFP-A 

requirement.

3. 2/LX/1100 Revise segment level DLMS Note:

DLMS Note:

1. Use the 2/LX/1100 loop in materiel release confirmation, 

historical materiel release confirmation, disposal release 

confirmation, and historical disposal release confirmation 

transactions to provide unique item tracking (UIT) information, for 

controlled materiels and when specific items identified by IUID 

were directed for release under authorized procedures.

2. Use for serial/lot number reporting of ammunition. Authorized 

DLMS enhancement for inter-service ammunition use. See DLMS

introductory note 4f. See ADC 1040.

3. Use for UII, serial number, and batch/lot number, when this 

message supports the Retail Supply-Transportation Interface (See 

DLM 4000.25 Volume 3, Chapter 2) and when required by DoD 

IUID Supply Policy. Authorized DLMS enhancement. See ADC 

1073. Also authorized for the reporting of Air Force GFP 

accountability of serially tracked assets between the Air Force

CICP and Air Force APSR systems. See ADC 1230.

4. Use a separate 2/LX/1100 loop for each identified item.

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 7

# Location Revisions to DLMS 945A Materiel Release Advice

(Version 4030)

Reason

4. 2/N9/1200 Add segment level DLMS Note:

DLMS Note:

1. This segment supports item identification based upon the UII or 

the serial number.

2. When this message supports the Retail Supply-Transportation 

Interface (See DLM 4000.25 Volume 3, Chapter 2), this transaction

supports unique item identification (UII). Pending full transition to 

DoD IUID Supply Policy using the UII, the Materiel Release 

Confirmation will be prepared using the UII and the corresponding 

serial number and the batch/lot number when available when 

required by DoD IUID Supply Policy. Authorized DLMS 

enhancement. See ADC 1073. Also authorized for Air Force GFP 

accountability of serially tracked assets. See ADC 1230.

3. In support of Financial Improvement and Audit Readiness 

(FIAR) compliance, capital equipment candidates require 

serialization data visibility. Prepare Materiel Release Confirmation 

using the serial number. Include the UII when available. See ADC 

1198.

4. This segment also provides for use of a batch/lot number, when 

applicable.

5. Repeat the N9 segment as needed to identify desired 

characteristics for the specific item.

6. With the exception of the limited implementation authorized by 

ADC 1073 in support of the Retail Supply-Transportation 

Interface, and use with capital equipment as noted, the entire 

2/N9/1200 segment is a DLMS enhancement. See introductory 

DLMS note 4a.

Identifies an Air 

Force GFP-A 

requirement.

5. 2/N901/1200 Add DLMS Note to existing qualifiers BT, SE, and U3:

BT Batch Number

DLMS Note:

1. Use to identify the manufacturer's batch/lot number or other 

number identifying the production run. The batch/lot number may 

not exceed 20 characters in accordance with DoD IUID supply 

policy.

2. Use when this transaction supports the Retail Transportation and 

Supply Receipt and Acknowledgement Interchange interface with 

CMOS to provide the batch/lot number, when available. See ADC 

1073.

3. Authorized to support Air Force GFP-A. Refer to ADC 1230. 

4. Authorized DLMS enhancement. See introductory DLMS note 

4a.

SE Serial Number

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 8

# Location Revisions to DLMS 945A Materiel Release Advice

(Version 4030)

Reason

DLMS Note:

1. Use to identify the serial number. The serial number may not 

exceed 30 characters in accordance with DoD IUID supply policy.

2. Authorized for intra-DLA use between DLA Disposition 

Services and DLA Disposition Field Offices to identify the serial 

number for Small Arms/Light Weapons (SA/LW). DLMS 

enhancement; Refer to ADC 449.

3. Use when this transaction supports the Retail Transportation and 

Supply Receipt and Acknowledgement Interchange SBSS interface 

with CMOS to provide the serial number. Serial number may be 

used alone for legacy items when UII is not assigned, otherwise use 

two occurrences of this segment to identify both the serial number 

and the UII. A maximum of 60 items may be identified for this 

interface. See ADC 1073.

4. Authorized to support Air Force GFP-A. Refer to ADC 1230.

5. Authorized DLMS enhancement. See introductory DLMS note 

4a.

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use to identify the UII. The UII may not exceed 50 characters in 

accordance with DoD IUID Supply Policy.

2. Use when this transaction supports the Retail Transportation and 

Supply Receipt and Acknowledgement Interchange SBSS interface 

with CMOS to provide the UII. A maximum of 60 items may be 

identified for this interface. See ADC 1073.

3. Authorized to support Air Force GFP-A. Refer to ADC 1230.

4. Authorized DLMS enhancement. See introductory DLMS note 

4a.

5. A data maintenance action was approved in version 5020. The 

approved code/name is UII-Department of Defense Unique Item 

Identifier.
Enclosure, ADC 1230

Page 9

# Location Revisions to DLMS 947I Inventory Adjustment Reason

1. DLMS 

Introductory 

Notes

Add ADC 1230 to DLMS Introductory Note: 

- ADC 1230, Revise Balance Affecting Transactions to Authorize Air 

Force Contractor Inventory Control Points (CICP) use of Batch 

Number, Serial Number, and Unique Item Identifier (UII) for Air 

Force Government Furnished Property (GFP) Accountability (GFPA) (Supply/Finance)

Identifies DLMS 

Changes included in 

the IC.

2. 2/LQ01/1000 Add qualifier and DLMS Note:

SRC Serialized Report Code

DLMS Note:

1. The Air Force code uses this code to indicate that an item requires 

serialized management. Applicable to property identified by national 

stock number (NSN) or Air Force-assigned local stock number 

(LSN) in accordance with CICP contract requirements. Authorized 

for Air Force GFP-A. This is the Air Force Serialized Report Code.

Refer to ADC 1230.

2. Local code SRC is established for use in the 527R, version 

4010. A data maintenance action will be submitted to establish 

‘SRC- Serialized Report Code' in a future version. The following 

values will be conveyed in 2/LQ02/130:

A Small Arms

C Communications Security (COMSEC)

D Reserved

R Nuclear Weapons Related Material (NWRM) COMSEC

W NWRM

Identifies an Air 

Force GFP-A 

requirement.

3. 2/LX/1500 Add segment level DLMS Note:

DLMS Note:

1. Use the LX segment as a counter to identify the number of 

2/LX/1500 loop iterations in the transaction set.

2. At this time, the 2/LX/1500 loop (Loop ID 0330)is not 

authorized for use to provide item unique identification (IUID) or 

Unique Item

Tracking (UIT) information, except as noted. Use is only 

authorized for the UIT program items for Positive Inventory 

Control (PIC) Nuclear Weapon Related Materiel (NWRM) (UIT 

Designator AAJ), as documented in ADC 347. A PDC must be 

submitted documenting requirement and procedures before using 

this transaction for IUID or UIT for any other UIT purpose.

3. The 2/LX/1500 loop is authorized for Air Force GFP-A. Refer 

to ADC 1230.

4. The 2/LX/1500 loop is repeated for each item to be uniquely 

identified and provides flexibility to accommodate tracking by UII 

or serial number.

5. May use the 2/LX/1500 loop to provide batch/lot number 

information.

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 10

# Location Revisions to DLMS 947I Inventory Adjustment Reason

6. The entire 2/LX/1500 loop is a DLMS enhancement. See 

introductory DLMS note 4a.

4. 2/N9/1600 Add segment level DLMS Note:

DLMS Note:

1. The 2/N9/1600 segment is authorized for use in Inventory 

Adjustment transactions when the item identified is subject to UIT 

Program requirements. Also authorized in support of Financial 

Improvement and Audit Readiness (FIAR) compliance for 

accountability and management of capital equipment, and for the 

reporting of Air Force GFP accountability of serially tracked 

assets between the Air Force CICP and Air Force APSR systems. 

Refer to ADC 1230.

2. This segment supports item identification based upon the UII or 

the serial number. This segment also provides for use of a batch/lot

number, when applicable.

3. Capital equipment candidates require serialization data visibility. 

Prepare inventory adjustment transactions for capital equipment 

using the serial number. Include the UII when available.

4. Use multiple iterations of 2/N9/1600 segment within the 

2/LX/1500 loop, to provide identifying information for an item as 

needed.

5. Use in CAV Inventory Adjustment (Condition Code) 

Transactions to identify part numbers required to complete the 

repair/overhaul action and to provide an estimated receipt date for 

each item.

6. DLMS enhancement. See introductory DLMS note 4a.

Identifies an Air 

Force GFP-A 

requirement.

5. 2/N901/1600 Add DLMS Note to existing qualifiers BT, SE, and U3:

BT Batch Number

DLMS Note:

1. Use to identify the manufacturer’s batch/lot, or other number 

identifying the production run. The batch/lot number may not 

exceed 20 characters in accordance with IUID policy.

2. DLMS enhancement. See introductory DLMS note 4a.

3. Authorized to support Air Force GFP-A. Refer to ADC 1230.

SE Serial Number

DLMS Note:

1. Use to identify the serial number. The serial number may not 

exceed 30 characters in accordance with IUID policy.

2. DLMS enhancement. See introductory DLMS note 4a.

3. Authorized for use by CAV.

4. Authorized to support Air Force GFP-A. Refer to ADC 1230.

Identifies an Air 

Force GFP-A 

requirement.
Enclosure, ADC 1230

Page 11

# Location Revisions to DLMS 947I Inventory Adjustment Reason

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use to identify the UII. The UII may not exceed 50 characters 

in accordance with DoD IUID Supply Policy.

2. DLMS enhancement. See introductory DLMS note 4a.

3. Authorized to support Air Force GFP-A. Refer to ADC 1230.

4. A data maintenance action was approved in version 5020. The 

approved code/name is UII-Department of Defense Unique Item 

Identifier.