DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

October 16, 2020

MEMORANDUM FOR SUPPLY DISRECPANCY REPORTING (SDR) PROCESS 

REVIEW COMMITTEE (PRC)

SUBJECT: Approved DLMS Change (ADC) 1377, Transmitting Storage Quality Control 

Reports (SQCRs) Using DLMS 842 A/R and A/W SDR Transmission (SQCR/SDR)

The attached change to DLM 4000.25, Defense Logistics Management Standards (DLMS) is 

approved for implementation.

Addressees may direct questions to the EBSO SDR Administrator, Mr. Ben Breen, e-mail: 

EBSO.SDR@dla.mil. Others must direct questions to their Service or Agency designated PRC 

representative available at: https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

THOMAS A. DELANEY

Director, Enterprise Business Standard Office

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1377

Page 1

ADC 1377

Transmitting SQCRs Using DLMS 842 A/R and A/W SDR

Transmission (SQCR/SDR)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. Ben Breen, Enterprise Business Standards Office (EBSO) SDR 

Administrator, e-mail: EBSO.SDR@DLA.MIL. 

b. Functional POC: Ms. Jennifer Smith, J344, e-mail: Jennifer.Smith2@dla.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: SDR

3. REFERENCES:

a. ADC 1045, Revise the DLMS Stock Screening Request/Reply and Storage Quality 

Control Report (SQCR)/Reply to Support Transmission via new Web Stock Screening (WebSS) 

and WebSQCR Modules with Associated Data and Procedure Enhancements (Supply/Stock 

Readiness) November 18, 2015

b. ADC 1084, New Procedures for Non-Manager Owned Suspended Stock Stored in 

DLA Distribution Locations (DLMS/SDR/Stock Readiness) November 25, 2015

c. ADC 1126, Revised Supply Discrepancy Report (SDR) Routing Rules for NonManager Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers 

and Improved Identification of Owner and Manager on SDR Transactions (SDR/Supply)

December 16, 2016

d. DLM 4000.25, Defense Logistics Management Standards, Volume 2, Chapter 17. 

4. APPROVED CHANGE(S):

a. Brief Overview of Change:

(1) This change replaces ADC 1045, in its entirety. ADC 1045 initially 

established the WebSS and WebSQCR stand-alone transactions using a DAAS exchange 

(reference 3.a.). EBSO will submit a separate change to withdraw this ADC and amend other 

ADCs as identified. Additionally, ADCs 1084 and 1126 (references 3.b. and 3.c.), will be 

withdrawn in coordination with the WebSQCR transition to the DLMS 842 A/W and A/R SDR 

transactions.

(2) This change transmits the SQCRs using the existing DLMS SDR

Transactions (842 A/W Report and 842A/R Reply). This change establishes a new SDR 

Document Type Code 5 to identify the SQCR.

(3) Only the SQCR transactions (DLMS 842SQ/SR) and process will move over 

to the SDR transaction exchange. 
Attachment, ADC 1377

Page 2

b. Background:

(1) The Defense Logistics Agency (DLA) is programming requirements for the 

new DLA Distribution Warehouse Management System (WMS). The platform on which this 

system is being designed is the Systems, Applications, & Products in Data Processing (SAP), 

which will replace DLA’s Distribution Standard System (DSS) once fully implemented. During 

the requirements development phase, the WMS working group noted it was clear that 

customization in WMS would lead to cost increases of WMS/SAP efforts. The working group 

determined an alternative solution would be to decrease down time and costs of getting 

SQCRs/WebSS exchange up and running. The solution consolidates existing and planned 

842SQ/SR (SQCR) into the DLMS 842A/W and A/R SDR exchange. The DLA Enterprise 

Business System (EBS) is the only system presently accepting SQCRs systemically. All other 

Components receive SQCRs via e-mail from DLA Distribution, and DLA Distribution receives 

SQCR replies with associated disposition instructions from the Services via e-mail. This is a 

manually intensive process. 

(2) ADC 1045 (Reference 3.a.) established the requirements for Defense 

Automatic Addressing System (DAAS) to develop two new systems as a temporary solution for 

the Services to use until they developed the capabilities to process SQCRs within their enterprise 

resource planning (ERP) systems. Once DLA Distribution decided to modernize DSS, ADC 

1045 was on hold until the capabilities of the new WMS were determined. Currently, only DLA 

can accept SQCRs utilizing the DLMS 842SQ/SR SQCR transactions. DLA Distribution must 

e-mail copies of SQCRs to the Services and receive disposition via e-mail, which is extremely 

labor intensive.

(3) Migrating DLMS SQCR transactions to use the DLMS SDR transactions will 

be a phased approach. As each new DLA Distribution Center migrates into WMS, they will no 

longer generate the DLMS 842SQ/SR SQCR transactions used today between DLA DSS and 

EBS. Using the current SDR process logic will reduce the amount of additional customization 

and programming costs for DoD-wide systems using the SDR exchange. As a result, 

participating component SDR systems will be able to accept the SQCR in the same manner as 

they accept SDRs today. Integrating the necessary data into SDR transactions that recipients 

process systemically will eliminate the current process of e-mailing SQCRs.

(4) This change will be implemented in phases to ensure transactions are 

streamlined across the Services and requirements are further defined, while still working toward 

the WMS target implementation schedule. An addendum to this initial change will document the 

specific updates to the DLMS 842A/W and A/R SDR transactions to accommodate the SQCR 

automation. Given the high priority within DLA for the WMS program, the DAAS WebSDR 

team will make this change the highest priority. Existing planned DLMS ADC changes for 

DAAS WebSDR will become a lower priority. Subsequent addenda to this change will also be 

given the highest priority for the DAAS WebSDR team.

c. Approved Change in Detail: This change incorporates the DLMS 842SQ/SR SQCR

data into the existing DLMS 842A/W and 842A/R SDR transactions by adding a new Document 

Type Code 5 to signify the SQCR. DLA EBS will need to maintain both transaction formats 

until all Distribution Centers are converted to WMS/SAP. The SDR Document Type Code 8 

programming has been tested and was used as the basis for the Document Type Code 5 SQCR. 

Additional SQCR data elements will be added to the 842A/W and 842A/R transactions as 
Attachment, ADC 1377

Page 3

identified in forthcoming, separate addenda. WebSDR also gives the SDR Document Type Code 

5 SQCR a WebSDR control number (as shown in Enclosure 1 and 2). WebSDR will include a 

drop down selection for Type 5 in the reporting selection criteria. 

d. Revisions to Defense Logistics Manuals:

(1) Revisions to DLM 4000.25, Defense Logistics Management Standards,

Volume 2, Supply, Chapter 17, Supply Discrepancy Reporting Procedures, will be identified in a 

subsequent addendum ADC 1377A, Transmitting Storage Quality Control Reports (SQCRs) 

Using DLMS 842 A/R and A/W Supply Discrepancy Report Data Elements and Discrepancy 

Code Lists for (SDR) Transmission.

(2) Revisions to DLM 4000.25, Defense Logistics Management Standards, 

Volume 2, Supply, Chapter 21, Stock Readiness, will be identified in subsequent addenda.

e. Approved Transaction Flow: As DLA Distribution sites migrate to WMS, these 

sites will transmit the SQCR using the 842A/W and 842A/R transactions. DLA Distribution will 

continue the legacy practice of emailing SQCRs for Services at sites still using DSS, and 

continue to send the 842S/Q to DLA EBS. 

f. Alternatives: DLA Distribution can continue to e-mail SQCRs to the Services and 

systemically transmit SQCRs only to EBS. 

g. REASON FOR CHANGE: This change improves the ability to communicate SQCR 

data between DoD Component systems with an auditable process and less customization for 

WMS. The process used today is very labor intensive for the Services and DLA Distribution. 

Additional reasons for this change are:

(1) Provides for systemic transactions using an auditable process rather than 

relying on e-mails and the need to retain them for evidential matter.

(2) Less customization for DLA’s WMS project, as WMS will only need to 

program to transmit the DLMS SDR transactions, vice having to also program for SQCRs 

transactions, when only DLA can accept this transaction today.

(3) Most component SDR systems will have minimal impact to accept the SQCR 

systemically using the SDR transaction.

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Eliminates an outdated, manual process, implements an efficient

systemic process to exchange SQCRs, and incorporates DOD Component systems into the 

SQCR exchange.

b. Disadvantages: None

6. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None

7. ADDITIONAL COMMENTS TO CONSIDER: None
Attachment, ADC 1377

Page 4

8. ADDITIONAL FUNCTIONAL REQUIREMENTS: None

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: The estimated timeline 

will be very aggressive as the implementation begins, and it will be done in phases. The initial 

plan will begin with DLA Distribution Center, Corpus Christi, with a deployment date in early 

2021. 

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: The cost savings for less customization in WMS 

cannot be quantified at this time. Furthermore, trying to quantify the manual effort for the 

Services and DLA Distribution to process SQCRs and replies via e-mail is not feasible at this 

time. 

11. IMPACT: 

a. This change required EBS to update and accept the new format. A Request for

Support was submitted to DLA J6 to assess impact on functionality of EBS. 

b. EBSO plans to withdraw ADC 1045, eliminating the requirement for DAAS to 

program and develop the two systems required by that ADC. Services will need to develop their 

own capabilities to initiate stock screenings.

c. Services will need to program their own applications to allow the SQCRs to be 

transmitted using the DLMS 842A/W transactions within their respective SDR applications. 

d. Residual open SQCRs will need to be addressed. The WMS contractor previously 

stated the potential to convert open workload to the new format. Full operational capability at 

each site will transition to the new format. Pending rollout, sites will continue to e-mail SQCRs. 

e. Changes to DLMS Data Elements: None at this time. 

f. Automated Information Systems (AIS): WebSDR and, as applicable, Component 

systems, must be updated to reflect the enhancements associated with this change. 

g. Defense Automatic Addressing System (DAAS): DAAS will configure WebSDR to 

process the new format. WebSDR will include a drop down selection for Type 5 in the reporting 

selection criteria. Currently, SQCRs only pass through DAAS and are not sent to WebSDR for 

processing.

h. Non-DLM Publications: Components will update internal operating procedures.

12. PROPOSED DLMS CHANGE (PDC) 1377 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DLA Concur without comment. As noted. 

2. Navy Concur without comment As noted. 

3. Air Force Concurrence as written. As noted.
Attachment, ADC 1377

Page 5

4. US Army Concur without comment. As noted.

5. USMC Concur without Comment. As noted.

6. DAAS Concur without comment. As noted.

7. USTRANSCOM Abstains. As noted.

8. GSA N/A N/A

9. ODASD None. None.
Enclosure 1, ADC 1377

Page 1

Enclosure 1

Revise the DLMS 842A/W Standard Supply Discrepancy Report (SDR), Follow-up, Correction, 

Cancellation, & Reconsideration Request as shown:

Additions are identified by bold italics and deletions by single strike-through text

# Location Revisions to DLMS 842A/W

Standard Supply Discrepancy Report (SDR), Follow-up, 

Correction, Cancellation, & Reconsideration Request

Reason

1 DLMS 

Introductory 

Notes

Add ADC 1377 to DLMS Introductory Note:

- ADC 1377, Transmitting Storage Quality Control Reports 

(SQCR) Using DLMS 842 A/R and A/W Supply Discrepancy 

Report (SDR) Transmission (SQCR/SDR)

(Route sheet, letter, attachment and the IC change tables need to 

reflect the same version of the title when that is finalized) 

Identifies IC 

changes identified 

under ADC 1353

2 2/LQ01/1050 Update the DLMS Note 2 for qualifier D to add a new code to the 

local code list for D 

D Court Document Type Code

DLMS Note:

1. Must use to identify the Discrepancy Report Document Type 

Code to identify the type of discrepancy report and type of 

shipment involved. This data element is required for the DoD 

WebSDR interface.

2. Valid entries are for SDR types are:

• 5 - Storage Quality Control Report (SQCR)

• 6 - Customer originated, direct vendor/contractor delivery. This 

type is used primarily for shipment of requisitioned materiel 

sourced by the item manger by contracted vendor shipment rather 

than from stock.

• 7 - Customer originated, depot/lateral shipment/other. This type 

is used primarily for shipment of requisitioned materiel sourced by 

the item manager from stock; may be used for other customer 

SDRs.

• V - Customer originated, lateral shipment under TAV. This type 

is used exclusively for customer reported discrepancies resulting 

from item manager directed lateral redistribution (initiated via

MILSTRIP DIC Code A4_ with Distribution Code 2 or 3).

• 8 - Depot originated, depot receipt from non-procurement source 

other than RDO.

• A - Storage site receipt, customer return/other (Note: Comparable 

to Type 8, but originated outside DSS; requires authorization prior 

to use.)

• 9 - Depot originated procurement source receipt

Add Report Code 

for SQCR.

Complete code 

list provided for 

context. 
Enclosure 1, ADC 1377

Page 2

# Location Revisions to DLMS 842A/W

Standard Supply Discrepancy Report (SDR), Follow-up, 

Correction, Cancellation, & Reconsideration Request

Reason

• D - DLA Distribution Field Office originated (Note: Used in 

conjunction with Disposition Services SDR Type Code to further 

distinguish the type of shipment scenario involved.)

• P - Storage site receipt procurement source receipt (Note: 

Comparable to Type 9, but originated outside DSS; requires 

authorization prior to use.)

• R - Depot originated, redistribution order receipt.

• N - Storage site receipt, depot shipment (RDO) (Note: 

Comparable to Type R, but originated outside DSS; requires 

authorization prior to use.

• W - Transshipper originated SDR. This type is used exclusively 

by ports and CCPs for discrepancies discovered while materiel is 

in transit. Because this type of SDR may apply to a shipment unit 

(rather than a single document number), data element requirements 

differ significantly from other SDR types.
Enclosure 2, ADC 1377

Page 1

Enclosure 2

Revise the DLMS 842A/R Standard Supply Discrepancy Report (SDR) Reply

Additions are identified by bold italics and deletions by single strike-through text

# Location Revisions to DLMS 842A/R

Standard Supply Discrepancy Report (SDR) Reply

Reason

1 DLMS 

Introductory 

Notes

Add ADC 1377 to DLMS Introductory Note:

- ADC 1377, Transmitting Storage Quality Control Reports 

(SQCR) Using DLMS 842 A/R and A/W Supply Discrepancy 

Report (SDR) Transmission (SQCR/SDR)

Identifies IC 

changes identified 

under ADC 1353

2 2/LQ01/1050 Update the DLMS Note 2 for qualifier D to add a new code to the 

local code list for D 

D Court Document Type Code

DLMS Note:

1. Must use to identify the Discrepancy Report Document Type 

Code to identify the type of discrepancy report and type of 

shipment involved. This data element is required for the DoD 

WebSDR interface.

2. Valid entries are for SDR types are:

• 5 - Storage Quality Control Report (SQCR)

• 6 - Customer originated, direct vendor/contractor delivery. This 

type is used primarily for shipment of requisitioned materiel 

sourced by the item manager by contracted vendor shipment 

rather than from stock.

• 7 - Customer originated, depot/lateral shipment/other. This type 

is used primarily for shipment of requisitioned materiel sourced 

by the item manager from stock; may be used for other customer 

SDRs.

• V - Customer originated, lateral shipment under TAV. This type 

is used exclusively for customer reported discrepancies resulting 

from item manager directed lateral redistribution (initiated via

MILSTRIP DIC Code A4_ with Distribution Code 2 or 3).

• 8 - Depot originated, depot receipt from non-procurement source 

other than RDO.

• A - Storage site receipt, customer return/other (Note: 

Comparable to Type 8, but originated outside DSS; requires 

authorization prior to use.)

• 9 - Depot originated procurement source receipt

• D - DLA Distribution Field Office originated (Note: Used in 

conjunction with Disposition Services SDR

Type Code to further distinguish the type of shipment scenario 

involved.)

Add Report Code 

for SQCR.

Complete code list 

provided for 

context
Enclosure 2, ADC 1377

Page 2

# Location Revisions to DLMS 842A/R

Standard Supply Discrepancy Report (SDR) Reply

Reason

• P - Storage site receipt procurement source receipt (Note: 

Comparable to Type 9, but originated outside DSS; requires 

authorization prior to use.)

• R - Depot originated, redistribution order receipt

• N - Storage site receipt, depot shipment (RDO) (Note: 

Comparable to Type R, but originated outside DSS; requires 

authorization prior to use.

• W - Transshipper originated SDR. This type is used by ports and 

CCPs for discrepancies discovered while materiel is intransit. 

Because this type of SDR may apply to a shipment unit (rather 

than a single document number), data element requirements differ 

significantly from other SDR types.

3. For future consideration, a data maintenance action was 

approved in version 5030. The approved code/name is "TDC -

Discrepancy Report Type Code".