DDFORM 2930NOV 2008 Page1of 15

PRIVACY IMPACT ASSESSMENT (PIA)

For the

SECTION 1: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of 

information (referred to as an "electronic collection" for the purpose of this form) collect, 

maintain, use, and/or disseminate PII about members of the public, Federal personnel, 

contractors or foreign nationals employed at U.S. military facilities internationally? Choose 

one option from the choices below. (Choose (3) for foreign nationals).

 (1) Yes, from members of the general public.

 (2) Yes, from Federal personnel* and/or Federal contractors.

(3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.

 (4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If "No," ensure that DITPR or the authoritative database that updates DITPR is annotated 

for the reason(s) why a PIA is not required. If the DoD information system or electronic 

collection is not in DITPR, ensure that the reason(s) are recorded in appropriate 

documentation.

c. If "Yes," then a PIA is required. Proceed to Section 2.

DLA Physical Access Control (Lenel)

Defense Logistics Agency (DLA)
DDFORM 2930NOV 2008 Page2of 15

SECTION 2: PIA SUMMARY INFORMATION

a. Why is this PIA being created or updated? Choose one:

 New DoD Information System New Electronic Collection

Existing DoD Information System Existing Electronic Collection

Significantly Modified DoD Information 

System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol 

Router Network (SIPRNET) IT Registry?

 Yes, DITPR Enter DITPR System Identification Number

 Yes, SIPRNET Enter SIPRNET Identification Number

No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required 

by section 53 of Office of Management and Budget (OMB) Circular A-11?

 Yes No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d. Does this DoD information system or electronic collection require a Privacy Act System of 

Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens 

or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN 

information should be consistent.

Yes No

If "Yes," enter Privacy Act SORN Identifier

DoD Component-assigned designator, not the Federal Register number.

Consult the Component Privacy Office for additional information or

access DoD Privacy Act SORNs at: http://www.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office

Consult the Component Privacy Office for this date.

S500.50,Facility AccessControl
DDFORM 2930NOV 2008 Page3of 15

e. Does this DoD information system or electronic collection have an OMB Control Number?

Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period 

regardless of form or format.

Yes

Enter OMB Control Number

Enter Expiration Date

 No

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD 

requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act 

SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain 

and/or disseminate PII. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes 

the operation of the system and the collection of PII.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can 

be cited. An indirect authority may be cited if the authority requires the operation or administration of 

a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal 

housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the 

statute within the DoD Component should be identified.

5 U.S.C. 301, Departmental Regulations, 5 U.S.C. 6122, Flexible schedules, agencies authorized to use; 

5 U.S.C. 6125, Flexible schedules, time recording devices; 10 U.S.C. 133, Under Secretary of Defense 

for Acquisition,Technology, and Logistics; 23 U.S.C.401 et seq., National Highway Safety Act of 1966;

E.O. 9397 (SSN); and E.O. 10450, Security Requirements for Government Employees.

Published in FR for comment on August 20, 2013.

Final is pending.
DDFORM 2930NOV 2008 Page4of 15

g. Summary of DoD information system or electronic collection. Answers to these questions 

should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly 

describe the types of personal information about individuals collected in the system.

(2) Briefly describe the privacy risks associated with the PII collected and how these risks are 

addressed to safeguard privacy.

h. With whom will the PII be shared through data exchange, both within your DoD Component and 

outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate all that apply.

Within the DoD Component.

Specify.

Other DoD Components.

Specify.

Other Federal Agencies.

This DLA Physical Access Control System is used at DLA Distribution, San Joaquin, California, DLA 

Distribution, Susquehanna, Pennsylvania, and DLA Land and Maritime, Columbus, Ohio. The system allows

DLA 's Security Management Branch to issue employees and visitors local identification badges for security 

purposes which permit DLA to maintain accountability of employees and visitors as well as serve as the 

access control format for entry into either of these DLA facilities. Visitors include members of the general 

public, Department of Defense (DoD) employees, military, contract personnel, and retired military.

The system collects the following personal information to create a physical access badge: individual's name, 

home address (City, State, and zip code), home telephone number, social security number, date of birth, 

place of birth, gender, legal status, biometric data (hair color, eye color and height) and driver's license 

number (with state).

Several privacy risks associated with Pll collection were identified for the Physical Access Control System:

(1) unauthorized access (compromise of data resulting in identity theft would be devastating and threaten 

DLA's reputation), (2) inaccurate information can affect management decisions, an individual's reputation, 

etc., and (3) unauthorized disclosure can result in identity theft.

In response to the risk that unauthorized access to the Pll data contained in Physical Access Control 

System's records, the system is protected under the the defense-in-depth approach being taken by DLA to 

protect this data. The system application is on an internal DLA network. Physical, technical, and procedural

safeguards are employed in series to ensure only those personnel that have a validated need-to-know may 

access this sensitive information.

In response to the risk presented by unauthorized disclosure of data within the system records, DLA is taking 

a multi-pronged approach to mitigating this concern involving 1) Required (for new hires and all personnel at 

least annually) and repetitive security and privacy training as needed; 2) Requirement to execute formal 

nondisclosure agreements by any and all parties with direct system access; and 3) commitment by 

management to enforce stated penalties for not complying with Privacy Act requirements.

All DLA employees are required to take an Information Assurance Awareness and Privacy Act Training 

refresher course annually. Training emphasizes the importance of protecting personal information from loss, 

theft, and compromise.

DLA Physical Security Offices, Security Assistant and General Counsel

Defense Criminal Investigation Service (DCIS) and other DoD Law 

Enforcement Agencies with a need to know.
DDFORM 2930NOV 2008 Page5of 15

Specify.

State and Local Agencies.

Specify.

 Contractor (Enter name and describe the language in the contract that safeguards PII.)

Specify.

 Other (e.g., commercial providers, colleges).

Specify.

i. Do individuals have the opportunity to object to the collection of their PII?

Yes No

(1) If "Yes," describe method by which individuals can object to the collection of PII.

(2) If "No," state the reason why individuals cannot object.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

Yes No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

At the point of collection, individuals are provided a form with a Privacy Act Statement explaining the 

Authority to collect the data; the uses that will be made of the data within DLA/DoD; the disclosures that may 

be made outside DLA/DoD; and that the disclosure of their information is voluntary. Individuals are also 

provided with the consequences of not providing their personal data i.e., denied access to the DLA 

installation, building, and/or facility. The forms used are DLA Form 1815, DSCC 2310-1 and DSCC-2310-2, 

or DSCC 2313 depending on the DLA facility being accessed. A standardized form for all DLA components 

is currently being developed.

At the point of collection, individuals are provided a form with a Privacy Act Statement explaining the 

Authority to collect the data; the uses that will be made of the data within DLA/DoD; the disclosures that may 

be made outside DLA/DoD; and that the disclosure of their information is voluntary. Individuals are also 

provided with the consequences of not providing their personal data i.e., denied access to the DLA 

installation, building, and/or facility. The forms used are DLA Form 1815, DSCC 2310-1 and DSCC-2310-2, 

or DSCC 2313 (collection means vary depending upon DLA installation). A standardized form for all DLA 

components is currently being developed.

Federal Law Enforcement Agencies with a need to know.

State Law Enforcement Agencies with a need to know.
DDFORM 2930NOV 2008 Page6of 15

(2) If "No," state the reason why individuals cannot give or withhold their consent.

k. What information is provided to an individual when asked to provide PII data? Indicate all that 

apply.

Privacy Act Statement Privacy Advisory

 Other None

Describe 

each 

applicable 

format.

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these 

Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in 

place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that 

would reveal sensitive information or raise security concerns.

PRIVACY ACT STATEMENT

Authority: 5 U.S.C. 301, Departmental Regulations, 5 U.S.C. 6122, Flexible schedules, agencies 

authorized to use; 5 U.S.C. 6125, Flexible schedules, time recording devices; 10 U.S.C. 133, Under 

Secretary of Defense for Acquisition,Technology, and Logistics; 23 U.S.C.401 et seq., National 

Highway Safety Act of 1966; E.O. 9397 (SSN); and E.O. 10450, Security Requirements for 

Government Employees.

Purpose(s): Information is collected and maintained to control access into DLA-managed installations, 

buildings, facilities, and parking lots.

Routine Use(s): Data may be provided under any of the DoD "Blanket Routine Uses" available at: 

http://dpclo.defense.gov/privacy/SORNs/blanket_routine_uses.html.

Disclosure: Voluntary; however, failure to provide the requested information may result in denial of a 

DLA Badge and access to DLA installations, buildings, facilities.

Rules of Use: Rules for collecting, using, retaining, and safeguarding this information are contained in 

the DLA Privacy Act System of Records Notice S500.50, entitled "Facility Access Records" available 

at http://dpclo.defense.gov/privacy/SORNs/component/dla/index.html.
DDFORM 2930NOV 2008 Page7of 15