DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 1 July 26, 2022

842 Nonconformance Report

Functional Group=NC

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Nonconformance Report Transaction

Set (842) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report products

and processes that do not fulfill specifications or requirements.The Nonconformance Report Transaction Set provides the ability for the sender

to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a

component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be

used to report, initiate, or request actions related to the nonconformance being reported. Financial and accounting information is provided for

reporting purposes only.The Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state

the proposed action to be followed to prevent a repetition of the problem.

DLMS Note:

1. Use a single occurrence of this transaction to transmit a single Storage Quality Control Report (SQCR).

2. This DLMS Implementation Convention (IC) provides the DoD standard format for an electronic equivalent of the DD Form 1225, SQCR.

3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

4. This transaction may be used to provide item unique identification (IUID) information in accordance with DLMS procedures and OSD

Supply Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

5. This DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are available from

the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 131, DLMS Submission of Electronic DD Form 1225, SQCR

- ADC 240, DLMS Transactions for Stock Screening Request/Reply and WebSDR Enhanced Storage Quality Control Reports (SQCRs)

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and SQCR Procedures and Data Content under BRAC

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps

BRAC Storage and Distribution

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on September 23, 2014.

- ADC 1045, Revise the DLMS Stock Screening Request/Reply and Storage Quality Control Report (SQCR)/Reply to Support Transmission

via new WebSS (Web Stock Screening) and WebSQCR Modules with Associated Data and Procedure Enhancements

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- ADC 1161A, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals

- ADC 1198, Establishing Visibility of Capital Equipment for Service Owned Assets Stored at DLA Distribution Centers

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 03, 2017

- ADC 1244, Establishing Visibility of Unique Item Tracking (UIT) Program Items for Service-Owned Assets Stored at DLA Distribution

Centers and Corresponding Revisions to Inventory Procedures Related to Capital Equipment.

- ADC 1254, Remove Unit of Measure Code Validation from DLMS XML Schemas

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

August 09, 2018

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on July 26, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

1. Use a single occurrence of this transaction to transmit a single Storage Quality Control Report (SQCR).

2. This DLMS Implementation Convention (IC) provides the DoD standard format for an electronic equivalent of the DD Form 1225, SQCR.

3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

4. This transaction may be used to provide item unique identification (IUID) information in accordance with DLMS procedures and OSD

Supply Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

5. This DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are available from

the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 131, DLMS Submission of Electronic DD Form 1225, SQCR

- ADC 240, DLMS Transactions for Stock Screening Request/Reply and WebSDR Enhanced Storage Quality Control Reports (SQCRs)

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and SQCR Procedures and Data Content under BRAC

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps

BRAC Storage and Distribution

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on September 23, 2014.

- ADC 1045, Revise the DLMS Stock Screening Request/Reply and Storage Quality Control Report (SQCR)/Reply to Support Transmission

via new WebSS (Web Stock Screening) and WebSQCR Modules with Associated Data and Procedure Enhancements

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- ADC 1161A, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals

- ADC 1198, Establishing Visibility of Capital Equipment for Service Owned Assets Stored at DLA Distribution Centers

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 03, 2017

- ADC 1244, Establishing Visibility of Unique Item Tracking (UIT) Program Items for Service-Owned Assets Stored at DLA Distribution

Centers and Corresponding Revisions to Inventory Procedures Related to Capital Equipment.

- ADC 1254, Remove Unit of Measure Code Validation from DLMS XML Schemas

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

August 09, 2018

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on July 26, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

0100 ST Transaction Set Header M 1 Must use

0200 BNR Beginning Segment For

Nonconformance Report

M 1 Used

* 0300 REF Reference Identification O >1 Not Used

* 0400 DTM Date/Time Reference O >1 Not Used

* 0500 PID Product/Item Description O >1 Not Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 0600 MEA Measurements O 1 Not Used

* 0700 DTM Date/Time Reference O >1 Not Used

* 0800 REF Reference Identification O >1 Not Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842S1QA10 2 July 26, 2022

* LOOP ID - PWK * LOOP ID - PWK >1

* 0900 PWK Paperwork O 1 Not Used

* 1000 REF Reference Identification O >1 Not Used

* 1100 DTM Date/Time Reference O >1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

1200 N1 Name O 1 Used

* 1300 N2 Additional Name Information O 2 Not Used

* 1400 N3 Address Information O 2 Not Used

* 1500 N4 Geographic Location O 1 Not Used

* 1600 REF Reference Identification O >1 Not Used

1700 PER Administrative Communications

Contact

O >1 Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - HL LOOP ID - HL >1 N2/0100L N2/0100L

0100 HL Hierarchical Level M 1 N2/0100 Used

0200 LIN Item Identification O 1 Used

* 0300 PID Product/Item Description O >1 Not Used

* 0400 PRS Part Release Status O >1 Not Used

* 0500 CID Characteristic/Class ID O >1 Not Used

0600 DTM Date/Time Reference O >1 Used

0700 REF Reference Identification O >1 Used

0750 CS Contract Summary O 1 Used

0800 QTY Quantity O >1 Used

* 0900 TMD Test Method O 1 Not Used

* 1000 PSD Physical Sample Description O 1 Not Used

* 1020 PWK Paperwork O >1 Not Used

LOOP ID - LM LOOP ID - LM >1

1040 LM Code Source Information O 1 Used

1050 LQ Industry Code M >1 Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 1100 MEA Measurements O 1 Not Used

* 1200 DTM Date/Time Reference O >1 Not Used

* 1300 REF Reference Identification O >1 Not Used

* LOOP ID - FA1 * LOOP ID - FA1 >1

* 1350 FA1 Type of Financial Accounting

Data

O 1 Not Used

* 1360 FA2 Accounting Data M >1 Not Used

* LOOP ID - SPS * LOOP ID - SPS >1

* 1400 SPS Sampling Parameters for

Summary Statistics

O 1 Not Used

* 1500 REF Reference Identification O >1 Not Used

* 1600 PSD Physical Sample Description O 1 Not Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 1700 MEA Measurements O 1 Not Used

* 1800 DTM Date/Time Reference O >1 Not Used

* 1900 REF Reference Identification O >1 Not Used

* LOOP ID - STA * LOOP ID - STA >1

* 2000 STA Statistics O 1 Not Used

* 2100 DTM Date/Time Reference O >1 Not Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842S1QA10 3 July 26, 2022

* 2200 REF Reference Identification O >1 Not Used

LOOP ID - NCD LOOP ID - NCD >1

2300 NCD Nonconformance Description O 1 Used

2400 NTE Note/Special Instruction O >1 Used

* 2500 DTM Date/Time Reference O >1 Not Used

2600 REF Reference Identification O >1 Used

* 2700 QTY Quantity O >1 Not Used

2730 AMT Monetary Amount O >1 Used

* 2740 MEA Measurements O >1 Not Used

* 2750 RC Root Cause O >1 Not Used

* LOOP ID - EFI * LOOP ID - EFI >1

* 2760 EFI Electronic Format Identification O 1 Not Used

* 2770 BIN Binary Data M 1 Not Used

* LOOP ID - N1 * LOOP ID - N1 >1

* 2800 N1 Name O 1 Not Used

* 2900 N2 Additional Name Information O 2 Not Used

* 3000 N3 Address Information O 2 Not Used

* 3100 N4 Geographic Location O 1 Not Used

* 3200 REF Reference Identification O >1 Not Used

* 3300 PER Administrative Communications

Contact

O >1 Not Used

* LOOP ID - LM * LOOP ID - LM >1

* 3330 LM Code Source Information O 1 Not Used

* 3340 LQ Industry Code M >1 Not Used

LOOP ID - NCA LOOP ID - NCA >1

3400 NCA Nonconformance Action O 1 Used

* 3500 NTE Note/Special Instruction O >1 Not Used

* 3600 DTM Date/Time Reference O >1 Not Used

* 3700 REF Reference Identification O >1 Not Used

* LOOP ID - PWK * LOOP ID - PWK >1

* 3800 PWK Paperwork O 1 Not Used

* 3900 REF Reference Identification O >1 Not Used

* 4000 DTM Date/Time Reference O >1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

4100 N1 Name O 1 Used

* 4200 N2 Additional Name Information O 2 Not Used

* 4300 N3 Address Information O 2 Not Used

* 4400 N4 Geographic Location O 1 Not Used

* 4500 REF Reference Identification O >1 Not Used

* 4600 PER Administrative Communications

Contact

O >1 Not Used

LOOP ID - LM LOOP ID - LM >1

4640 LM Code Source Information O 1 Used

4650 LQ Industry Code M >1 Used

* LOOP ID - FA1 * LOOP ID - FA1 >1

* 4660 FA1 Type of Financial Accounting

Data

O 1 Not Used

* 4670 FA2 Accounting Data M >1 Not Used

4700 SE Transaction Set Trailer M 1 Used

Notes: 
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 4 July 26, 2022

2/0100L The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1)

item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number,

and 6) component - serial number.

2/0100 The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1)

item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number,

and 6) component - serial number.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 5 July 26, 2022

ST Transaction Set Header Pos: 0100 Max: 1

Heading - Mandatory

Loop: N/A Elements: 3

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction

set definition (e.g., 810 selects the Invoice Transaction Set).

2. The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate

implementation convention to match the transaction set definition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use

Code Name

842 Nonconformance Report

ST02 329 Transaction Set Control Number

Description: Identifying control number that must

be unique within the transaction set functional group

assigned by the originator for a transaction set

DLMS Note: A unique number assigned by the

originator of the transaction set, or the originator's

application program.

M AN 4/9 Must use

ST03 1705 Implementation Convention Reference

Description: Reference assigned to identify

Implementation Convention

DLMS Note: Use to indicate this transmission uses

the 842S/Q Implementation Convention (IC). Enter

the DLMS IC: 004030F842S0QA00.

O AN 1/35 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 6 July 26, 2022

BNR Beginning Segment For

Nonconformance Report

Pos: 0200 Max: 1

Heading - Mandatory

Loop: N/A Elements: 5

User Option (Usage): Used

Purpose: To indicate the beginning of a Nonconformance Report Transaction Set

Semantics: 

1. BNR02 is the nonconformance report identifier number.

2. BNR03 is the date that the nonconformance report was created.

3. BNR04 is the time that the nonconformance report was created.

Comments: 

1. BNR05 indicates the status or intention of the nonconformance report.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

BNR01 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

M ID 2/2 Must use

Code Name

00 Original

DLMS Note:

Use to indicate a new submission.

01 Cancellation

15 Re-Submission

DLMS Note:

1. Storage activities use to request reconsideration or contest of an SQCR disposition, e.g. when the

storage activity cannot take action directed in the SQCR response (must include additional clarifying

remarks.)

2. Refer to ADC 1045; target implementation 1Q FY 2017.

45 Follow-up

DLMS Note:

1. Storage activities use to follow-up on open SQCRs.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

CO Corrected

BNR02 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

DLMS Note: 1. Enter "U" to identify the Unit of Use

Indicator. When included, the quantity and unit of

measure values associated with this transaction are

applicable to the unit of use. This applies when the

materiel identification is by Local Stock Number

assigned for unit of use. This is an Authorized

DLMS enhancement under DLA industrial activity

support agreement. Refer to ADC 371. 

DLMS Note: 1. Enter "U" to identify the Unit of Use

Indicator. When included, the quantity and unit of

measure values associated with this transaction are

applicable to the unit of use. This applies when the

materiel identification is by Local Stock Number

assigned for unit of use. This is an Authorized

DLMS enhancement under DLA industrial activity

support agreement. Refer to ADC 371. 

2. When not used for Unit of Use Indicator, must

enter Z to satisfy ANSI syntax. 

M AN 1/50 Must use

BNR03 373 Date

Description: Date expressed as CCYYMMDD

M DT 8/8 Must use
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F842S1QA10 7 July 26, 2022

where CC represents the first two digits of the

calendar year

DLMS Note: This date corresponds to the Universal

Time Coordinate (UTC).

BNR04 337 Time

Description: Time expressed in 24-hour clock time

as follows: HHMM, or HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M = minutes

(00-59), S = integer seconds (00-59) and DD =

decimal seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD = hundredths

(00-99)

DLMS Note: Express the originating activity's time

in Universal Time Coordinate (UTC). Express time

in a four-position (HHMM) format.

O TM 4/8 Used

BNR06 640 Transaction Type Code

Description: Code specifying the type of

transaction

O ID 2/2 Used

Code Name

03 Report Message

DLMS Note:

Use to indicate an SQCR.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 8 July 26, 2022

N1 Name Pos: 1200 Max: 1

Heading - Optional

Loop: N1 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Must use to identify the organizations sending and receiving the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an organizational

entity, a physical location, property or an individual

DLMS Note: The following codes are authorized.

M ID 2/3 Must use

Code Name

HA Owner

DLMS Note:

1. Use to indicate the materiel owner.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

KA Item Manager

DLMS Note:

1. Use to indicate the item manager.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

SB Storage Area

DLMS Note:

Use to indicate the storage activity.

Z4 Owning Inventory Control Point

DLMS Note:

1. Use to indicate the ICP (material owner).

2. Use of this qualifier to be eliminated upon implementation of ADC 1045 (target 1Q FY 2017).

N103 66 Identification Code Qualifier

Description: Code designating the system/method

of code structure used for Identification Code (67)

X ID 1/2 Used

Code Name

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or other code

X AN 2/80 Used

N106 98 Entity Identifier Code O ID 2/3 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F842S1QA10 9 July 26, 2022

Description: Code identifying an organizational

entity, a physical location, property or an individual

Code Name

FR Message From

DLMS Note:

Use with Code SB to indicate the organization cited above is originating the transaction set.

PK Party to Receive Copy

DLMS Note:

1. Use to send an information copy if the materiel manager is different than the materiel owner.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

TO Message To

DLMS Note:

Use with Code Z4 to indicate the organization cited above is receiving the transaction set.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 10 July 26, 2022

PER Administrative Communications

Contact

Pos: 1700 Max: >1

Heading - Optional

Loop: N1 Elements: 9

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PER01 366 Contact Function Code

Description: Code identifying the major duty or

responsibility of the person or group named

M ID 2/2 Must use

Code Name

FB Coordinator

DLMS Note:

Use to indicate Stock Readiness Coordinator. This is a future enhancement per DD Form 1225,

September 2001.

PI Preparer

DLMS Note:

Use to indicate the inspector/preparer.

PER02 93 Name

Description: Free-form name

O AN 1/60 Used

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

Code Name

AU Defense Switched Network

TE Telephone

DLMS Note:

Use to identify commercial number.

PER04 364 Communication Number

Description: Complete communications number

including country or area code when applicable

X AN 1/256 Used

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

Code Name

AU Defense Switched Network

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the commercial FAX number.

WF Work Facsimile Number

DLMS Note:
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Code Name

004030F842S1QA10 11 July 26, 2022

Use to identify the DSN FAX number.

PER06 364 Communication Number

Description: Complete communications number

including country or area code when applicable

X AN 1/256 Used

PER07 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

Code Name

AU Defense Switched Network

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the commercial FAX number.

TE Telephone

DLMS Note:

Use to identify commercial number.

WF Work Facsimile Number

DLMS Note:

Use to identify the DSN FAX number.

PER08 364 Communication Number

Description: Complete communications number

including country or area code when applicable

X AN 1/256 Used

PER09 443 Contact Inquiry Reference

Description: Additional reference number or

description to clarify a contact number

DLMS Note: 1. Use for the office symbol/activity

code/and or position title of the point of contact.

2. Refer to ADC 1045; target implementation 1Q FY

2017. 

O AN 1/20 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 12 July 26, 2022

HL Hierarchical Level Pos: 0100 Max: 1

Detail - Mandatory

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments: 

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment

data, and packaging data to line-item data.

2. The HL segment defines a top-down/left-right ordered structure.

3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01

could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL

segment and would be incremented by one in each subsequent HL segment within the transaction.

4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

5. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in

the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring

to shipment, order, or item-level information.

6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

HL01 628 Hierarchical ID Number

Description: A unique number assigned by the

sender to identify a particular data segment in a

hierarchical structure

DLMS Note: Increase the value in this field by 1 for

each iteration of the HL loop.

M AN 1/12 Must use

HL03 735 Hierarchical Level Code

Description: Code defining the characteristic of a

level in a hierarchical structure

M ID 1/2 Must use

Code Name

I Item

DLMS Note:

Use the IUID loop to identify IUID data consistent with IUID data requirements or materiel identification

by batch/lot number. When providing IUID, the storage location may also be provided. When providing

batch/lot number(s), the storage location and quantity may be provided. Use a separate IUID loop for

each item or each batch/lot number. Use only the REF, N1, and NCA Segments in this loop. Skip this

level when not applicable.

RP Report

DLMS Note:

Use to indicate SQCR.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 13 July 26, 2022

LIN Item Identification Pos: 0200 Max: 1

Detail - Optional

Loop: HL Elements: 10

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No.,

ISBN No., Model No., or SKU.

DLMS Note:

1. Use this segment to cite the National Stock Number, when available, or other primary materiel identification.

2. Use remaining LIN segment to further identify an item.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the

descriptive number used in Product/Service ID (234)

M ID 2/2 Must use

Code Name

FS National Stock Number

MG Manufacturer's Part Number

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for

cross-reference. 

3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item

LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381/Approved Addendum 381A.

1. Use to identify the local stock number (LSN).

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for

cross-reference. 

3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item

LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381/Approved Addendum 381A.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 14 July 26, 2022

LIN03 234 Product/Service ID

Description: Identifying number for a product or

service

M AN 1/48 Must use

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the

descriptive number used in Product/Service ID (234)

DLMS Note: These codes may be used in

successive product/service pairs.

X ID 2/2 Used

Code Name

FS National Stock Number

DLMS Note:

1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock

Number (LSN) is identified as the primary materiel identification. Authorized DLMS enhancement under

DLA industrial activity support agreement.

MG Manufacturer's Part Number

DLMS Note:

Use to identify the manufacturer’s part number when the primary materiel identification is provided by

NSN or LSN.

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN). 

2. The LSN is provided as a cross-reference when unit of use indicator is included and the unit of use

LSN is identified as the primary materiel identification. Authorized DLMS enhancement under DLA

industrial activity support agreement.

ZB Commercial and Government Entity (CAGE) Code

LIN05 234 Product/Service ID

Description: Identifying number for a product or

service

X AN 1/48 Used

LIN06 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the

descriptive number used in Product/Service ID (234)

X ID 2/2 Used

Code Name

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the manufacturer’s part number when the primary materiel identification is provided by

NSN or LSN.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

ZB Commercial and Government Entity (CAGE) Code

LIN07 234 Product/Service ID

Description: Identifying number for a product or

service

X AN 1/48 Used

LIN08 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the

descriptive number used in Product/Service ID (234)

X ID 2/2 Used

Code Name

CN Commodity Name

DLMS Note:
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Code Name

004030F842S1QA10 15 July 26, 2022

Use to indicate nomenclature.

ZB Commercial and Government Entity (CAGE) Code

LIN09 234 Product/Service ID

Description: Identifying number for a product or

service

X AN 1/48 Used

LIN10 235 Product/Service ID Qualifier

Description: Code identifying the type/source of the

descriptive number used in Product/Service ID (234)

X ID 2/2 Used

Code Name

MN Model Number

LIN11 234 Product/Service ID

Description: Identifying number for a product or

service

X AN 1/48 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 16 July 26, 2022

DTM Date/Time Reference Pos: 0600 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. C0403 - If DTM04 is present, then DTM03 is required.

2. P0506 - If either DTM05 or DTM06 is present, then the other is required.

3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date or time,

or both date and time

DLMS Note: The following codes are authorized.

M ID 3/3 Must use

Code Name

094 Manufacture

510 Date Packed

511 Shelf Life Expiration

DLMS Note:

Use to indicate the Shelf-Life Expiration Date for identified materiel.

565 Date of Property Inspection

DLMS Note:

1. Use to indicate Date Inspection was completed.

2. An ANSI data maintenance action will be taken to obtain a more appropriate code for use in a future

version/release.

947 Preparation

DLMS Note:

1. Use to identify the preparation date of the SQCR.

2. This date must be the same or later than the date of the inspection (identified by Qualifier 565).

DTM02 373 Date

Description: Date expressed as CCYYMMDD

where CC represents the first two digits of the

calendar year

X DT 8/8 Used

DTM05 1250 Date Time Period Format Qualifier

Description: Code indicating the date format, time

format, or date and time format

X ID 2/3 Used

Code Name

TQ Date Expressed in Format MMYY

DLMS Note:

1. Use if only the month and year are available for the manufacture date, packed date, or shelf life

expiration date.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

DTM06 1251 Date Time Period

Description: Expression of a date, a time, or range

of dates, times or dates and times

X AN 1/35 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 17 July 26, 2022

REF Reference Identification Pos: 0700 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

DLMS Note: The following codes are authorized.

M ID 2/3 Must use

Code Name

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation (KO) Number associated with the JO. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

9R Job Order Number

DLMS Note:

1. Use to identify Job Order (JO) Number. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

IL Internal Order Number

DLMS Note:

1. Use to identify the internal order number (ION).

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

NN Nonconformance Report Number

DLMS Note:

1. Use multiple occurrences as needed to identify applicable report control numbers.

2. Use to identify the WebSQCR assigned report control number assigned for Web-entered SQCRs or

during transaction processing of SQCR transactions.

3. Use to indicate the originator's SQCR report control number. This will be the originator's system

assigned number (e.g., the Depot Control Number).

4. Identify the number in REF02 and the originating system (e.g., ADRS for the Distribution Depot) in

REF03.

5. The SQCR report control number is defined as 9 positions alphanumeric.

1. Use multiple occurrences as needed to identify applicable report control numbers.

2. Use to identify the WebSQCR assigned report control number assigned for Web-entered SQCRs or

during transaction processing of SQCR transactions.

3. Use to indicate the originator's SQCR report control number. This will be the originator's system

assigned number (e.g., the Depot Control Number).

4. Identify the number in REF02 and the originating system (e.g., ADRS for the Distribution Depot) in

REF03.

5. The SQCR report control number is defined as 9 positions alphanumeric.

QR Quality Report Number

DLMS Note:

1. Use to identify the PQDR Report Control Number (RCN) when stock screening resulting in SQCR

was associated with a PQDR. Up to 5 PQDR RCNs may be entered.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

TN Transaction Reference Number

DLMS Note:
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Code Name

004030F842S1QA10 18 July 26, 2022

Use to identify the applicable document number. (The SQCR document number may be

system-generated/assigned by the storage activity when a document number is no longer associated

with the materiel in storage.)

YM Resource Screening Reference

DLMS Note:

Use to perpetuate the reference number (e.g., quality notification number) provided by the originating

system to identify the stock screening request which resulted in this SQCR.

PGC Packing Group Code

DLMS Note:

Use to indicate Condition of Packaging. Indicate packaging satisfactory with an "S" in REF02. Indicate

[packaging not satisfactory with a "U".

PWC Preliminary Work Candidate Number

DLMS Note:

1. Use to identify a Requisition Alert Document Number to protect materiel for use by authorized local

users at industrial work sites.

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

REF02 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

X AN 1/50 Used

REF03 352 Description

Description: A free-form description to clarify the

related data elements and their content

DLMS Note: Use with originator's SQCR report

control number (REF01=NN) to identify the

generating-system, (e.g., ADRS or WebSQCR).

X AN 1/80 Used

REF04 C040 Reference Identifier

Description: To identify one or more reference

numbers or identification numbers as specified by

the Reference Qualifier

O Comp Used

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

M ID 2/3 Must use

Code Name

W8 Suffix

DLMS Note:

1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify

the document number suffix if one is provided.

2. When used in association with the Requisition Alert Document Number (Qualifier PWC, above), this

will be the requisition alert document suffix. The Requisition Alert Document Number Suffix is an

Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

REF04-02 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

M AN 1/50 Must use
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 19 July 26, 2022

CS Contract Summary Pos: 0750 Max: 1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To provide information about a contract

Syntax Rules: 

1. P0405 - If either CS04 or CS05 is present, then the other is required.

Semantics: 

1. CS09 is the permissible overage as a percentage of the total contract line item number (CLIN) quantity.

2. CS10 is the permissible shortage as a percentage of the total contract line item number (CLIN) quantity.

3. CS11 is the permissible overage dollar value specified by the contract above which discrepancy action is taken.

4. CS14 is the Unit of Measure stipulated in the contract.

5. CS15 is the contract line item number (CLIN) unit price specified in the contract.

6. CS17 conveys the Critical Application Indicator. A "Y" indicates that a Critical Application Indicator is specified in the contract; an "N"

indicates that no Critical Application Indicator is specified in the contract.

7. CS18 conveys the Special Requirements Indicator. A "Y" indicates that a Special Requirements Indicator (requiring special testing and

or evaluation) is specified in the contract; an "N" indicates that no Special Requirements Indicator is specified in the contract.

Comments: 

1. CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended (or Exhibit) Line Item Number (ELIN).

2. CS07 and CS13 can be used to indicate two different types of special services required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

CS01 367 Contract Number

Description: Contract number

DLMS Note: Use to identify the procurement

instrument identifier (PIID). Use the legacy

procurement instrument identification number (PIIN)

pending transition to the PIID. When procurement is

authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For

Other Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3 for

Research OTs or 9 for Prototype and Production

OTs. Refer to ADC 1161A or ADC 1420.

DLMS Note: Use to identify the procurement

instrument identifier (PIID). Use the legacy

procurement instrument identification number (PIIN)

pending transition to the PIID. When procurement is

authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For

Other Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3 for

Research OTs or 9 for Prototype and Production

OTs. Refer to ADC 1161A or ADC 1420.

O AN 1/30 Used

CS03 328 Release Number

Description: Number identifying a release against a

Purchase Order previously placed by the parties

involved in the transaction

DLMS Note: 1. Use to identify the legacy

four-position call/order associated with the PIIN.

2. Do not use for the PIID call/order number. The

PIID call/order number is mapped to CS01. Refer to

ADC 1161.

O AN 1/30 Used

CS04 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

X ID 2/3 Used

Code Name

C7 Contract Line Item Number

DLMS Note:

Use as needed to identify the CLIN or the CLIN including the SUBCLIN, as appropriate.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 20 July 26, 2022

CS05 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

X AN 1/50 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 21 July 26, 2022

QTY Quantity Pos: 0800 Max: >1

Detail - Optional

Loop: HL Elements: 3

User Option (Usage): Used

Purpose: To specify quantity information

Syntax Rules: 

1. E0204 - Only one of QTY02 or QTY04 may be present.

2. R0204 - At least one of QTY02 or QTY04 is required.

Semantics: 

1. QTY04 is used when the quantity is non-numeric.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

QTY01 673 Quantity Qualifier

Description: Code specifying the type of quantity

DLMS Note: The following codes are authorized.

M ID 2/2 Must use

Code Name

9A Time Expended

DLMS Note:

1. Use to indicate the time expended to conduct the inspection expressed as labor hours and minutes. 

Field length is five positions formatted as HHHMM, and must include leading and training zeros as

necessary to fill the length requirement. Allowable minutes (MM) are 00-59. No decimal point is

allowed. Provide the expended time value in QTY02, and use with QTY03=LH to indicate the unit of

measure is Labor Hours.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

1. Use to indicate the time expended to conduct the inspection expressed as labor hours and minutes. 

Field length is five positions formatted as HHHMM, and must include leading and training zeros as

necessary to fill the length requirement. Allowable minutes (MM) are 00-59. No decimal point is

allowed. Provide the expended time value in QTY02, and use with QTY03=LH to indicate the unit of

measure is Labor Hours.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

SW Sample Amount

DLMS Note:

Use to indicate the Number of Samples Examined.

QTY02 380 Quantity

Description: Numeric value of quantity

X R 1/15 Used

QTY03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for examples of

use)

O Comp Used

QTY03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a

value is being expressed, or manner in which a

measurement has been taken

DLMS Note: DLMS users see the DLMS Unit of

Issue and Purchase Unit Conversion Table for

available codes. 

M ID 2/2 Must use
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 22 July 26, 2022

LM Code Source Information Pos: 1040 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code

Description: Code identifying the agency assigning

the code values

M ID 2/2 Must use

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 23 July 26, 2022

LQ Industry Code Pos: 1050 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific industry

code list

DLMS Note: The following codes are authorized.

O ID 1/3 Used

Code Name

D Court Document Type Code

DLMS Note:

1. Use to identify the Type Document Code. This is a DLA unique data element. Code list is available

in DLAH 4140.4, CDCS Handbook.

2. For SQCR indicate Document Type 5.

3. A data maintenance action was approved in version 5030. The approved code/name is "TDC -

Discrepancy Report Type Code".

83 Supply Condition Code

DLMS Note:

1. Use to indicate the Condition Code prior to reclassification (Condition Code From).

2. The reclassification condition code (Condition Code To) is identified using Qualifier BG.

BG Condition

DLMS Note:

1. Use for supply condition code after reclassification (Supply Condition Code-To).

2. Refer to ADC 1045; target implementation 1Q FY 2017 (pending implementation the Supply

Condition Code-To is located at 2/LQ01/4650). 

EZ Type Inspection Code

DLMS Note:

Use to indicate type of inspection.

C = Visual (COSIS) Inspection

S = Shelf Life Inspection

P = Special Inspection at Single Location

U= Safety of Use Inspection 

X = Critical Safety Item (CSI) Inspection

Z = Suspect Counterfeit Inspection

F = Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM)

Q = Quality Related Inspection 

R = Reimbursable Special Inspection

3. Refer to ADC 1045; target implementation 1Q FY 2017. Pending implementation, the following

codes will remain available:

A ASAM

O Outbound Shipment

T Stock Readiness

Use to indicate type of inspection.

C = Visual (COSIS) Inspection

S = Shelf Life Inspection

P = Special Inspection at Single Location

U= Safety of Use Inspection 

X = Critical Safety Item (CSI) Inspection

Z = Suspect Counterfeit Inspection

F = Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM)

Q = Quality Related Inspection 

R = Reimbursable Special Inspection

3. Refer to ADC 1045; target implementation 1Q FY 2017. Pending implementation, the following

codes will remain available:

A ASAM

O Outbound Shipment

T Stock Readiness

HA Discrepancy Code

DLMS Note:

Use up to two repetitions of discrepancy code. Refer to ADC 371.
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

Code Name

004030F842S1QA10 24 July 26, 2022

HB Discrepancy Advice Code

DLMS Note:

1. Use to show the action requested by the initiator of the SQCR.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

JC Preservation Material Code

DLMS Note:

Use to indicate the Method of Preservation Code as defined in MIL-STD-2073-1D.

JF Packing Requirement Level A Code

DLMS Note:

Enter "A" in LQ02 to indicate Packing Level A.

JG Packing Requirement Level B Code

DLMS Note:

Enter "B" in LQ02 to indicate Packing Level B.

JH Packing Requirement Level C Code

DLMS Note:

Use to indicate Commercial Packaging. Enter Code CP in LQ02, when applicable.

COG Cognizance Symbol

DLMS Note:

1. Use to identify the materiel cognizance symbol (COG) of the end item. Applicable to US Navy

SQCRs.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

LQ02 1271 Industry Code

Description: Code indicating a code from a specific

industry code list

X AN 1/30 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 25 July 26, 2022

NCD Nonconformance Description Pos: 2300 Max: 1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To describe the nonconformance condition

Syntax Rules: 

1. R0102 - At least one of NCD01 or NCD02 is required.

DLMS Note:

1. Use this segment to satisfy X12 syntax requirements.

2. Begin a new NCD loop for each IUID.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

NCD02 888 Nonconformance Determination Code

Description: Code indicating whether a

nonconforming condition was the reason for

submitting or the basis upon which a

nonconformance report is initiated

X ID 1/1 Used

Code Name

5 Discrepant

DLMS Note:

For all transactions, used to satisfy ANSI requirement.

NCD03 350 Assigned Identification

Description: Alphanumeric characters assigned for

differentiation within a transaction set

DLMS Note: Use as a counter to satisfy ANSI

syntax.

O AN 1/20 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 26 July 26, 2022

NTE Note/Special Instruction Pos: 2400 Max: >1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction

Comments: 

1. The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processible.

The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment.

DLMS Note:

Use this segment to list Findings and Recommendations from the SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

NTE01 363 Note Reference Code

Description: Code identifying the functional area or

purpose for which the note applies

DLMS Note: The following codes are authorized.

O ID 3/3 Used

Code Name

RPT Report Remarks

DLMS Note:

Use to indicate findings and recommendations from the SQCR. Provide details of cause and nature of

defect, malfunction, or repair. (Total field size for remarks is restricted to 750 characters.)

NTE02 352 Description

Description: A free-form description to clarify the

related data elements and their content

M AN 1/80 Must use
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 27 July 26, 2022

REF Reference Identification Pos: 2600 Max: >1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

1.Use in 2/HL0100 IUID loop to provide IUID information. Use a separate IUID loop for each item. Repeat the REF segment within each IUID

loop to identify relevant IUID information.

2. In support of Financial Improvement and Audit Readiness (FIAR) compliance, capital equipment candidates require serialization data

visibility. Submitters must prepare SQCRs citing the applicable serial number(s). Include the UII when available. Refer to ADC 1198.

3. Under DOD IUID policy, UIT program items require serialization data visibility. Submitters may prepare SQCRs citing the applicable serial

number(s), and when available, include the UII, in accordance with stock readiness procedures. Refer to ADC 1244.

1.Use in 2/HL0100 IUID loop to provide IUID information. Use a separate IUID loop for each item. Repeat the REF segment within each IUID

loop to identify relevant IUID information.

2. In support of Financial Improvement and Audit Readiness (FIAR) compliance, capital equipment candidates require serialization data

visibility. Submitters must prepare SQCRs citing the applicable serial number(s). Include the UII when available. Refer to ADC 1198.

3. Under DOD IUID policy, UIT program items require serialization data visibility. Submitters may prepare SQCRs citing the applicable serial

number(s), and when available, include the UII, in accordance with stock readiness procedures. Refer to ADC 1244.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

DLMS Note: 1. Use codes separately or in

combination to identify appropriate information for

unique item tracking (UIT) or reporting under IUID

policy.

2. The following codes are authorized.

M ID 2/3 Must use

Code Name

BT Batch Number

DLMS Note:

Use in IUID loop to identify the Batch, Lot or Production Run related to the item.

SE Serial Number

DLMS Note:

1. Use in IUID loop to indicate Serial Number.

2. The serial number may not exceed 30 characters and may only include alpha numeric characters,

dashes and forward slashes. Spaces are not allowed.

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use in IUID loop to identify the UII value.

2. A data maintenance action was approved in version 5020. The approved code/name is "UII -

Department of Defense Unique Item Identifier".

REF02 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

X AN 1/50 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 28 July 26, 2022

AMT Monetary Amount Pos: 2730 Max: >1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To indicate the total monetary amount

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

AMT01 522 Amount Qualifier Code

Description: Code to qualify amount

DLMS Note: The following codes are authorized.

M ID 1/3 Must use

Code Name

IF Inspection Fee

DLMS Note:

1. Use to indicate the labor hour costs of inspection.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

LI Line Item Unit Price

UI Total Costs

DLMS Note:

1. Use to indicate sum of materiel, labor, and repair costs.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

AMT02 782 Monetary Amount

Description: Monetary amount

M R 1/18 Must use
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 29 July 26, 2022

NCA Nonconformance Action Pos: 3400 Max: 1

Detail - Optional

Loop: NCA Elements: 3

User Option (Usage): Used

Purpose: To specify the action that is to be taken in response to a nonconformance condition

Syntax Rules: 

1. P0405 - If either NCA04 or NCA05 is present, then the other is required.

2. R0203 - At least one of NCA02 or NCA03 is required.

Semantics: 

1. NCA03 describes the action that is to be undertaken.

Comments: 

1. NCA04 is used to specify the quantity that is associated with NCA02 or NCA03.

DLMS Note:

Use this loop to identify Reclassification of Supplies Inspected. Repeat the NCA up to 20 times as needed for each combination of

quantity/location. This loop may be used in two ways:

a. Use this loop inside the IUID NCD loop to provide reclassification information for the specified uniquely identified item/batch/lot.

b. If items are not uniquely identified, use this loop inside the Report NCD loop for each set of quantity/location.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

NCA02 887 Nonconformance Resultant Response Code

Description: Code identifying a response that is the

result of a nonconformance situation

X ID 1/2 Used

Code Name

UC Other Action

DLMS Note:

Use code UC to satisfy ANSI syntax.

NCA04 380 Quantity

Description: Numeric value of quantity

DLMS Note: Use to indicate Reclassification of

Supplies Inspected Quantity. If used in the IUID

loop, quantity will always be "1" to satisfy syntax.

X R 1/15 Used

NCA05 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for examples of

use)

X Comp Used

NCA05-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a

value is being expressed, or manner in which a

measurement has been taken

DLMS Note: 1. Use to identify the unit of issue. 

2. DLMS users see the DLMS Unit of Issue and

Purchase Unit Conversion Table for available codes.

M ID 2/2 Must use
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 30 July 26, 2022

N1 Name Pos: 4100 Max: 1

Detail - Optional

Loop: N1 Elements: 2

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an organizational

entity, a physical location, property or an individual

DLMS Note: The following codes are authorized.

M ID 2/3 Must use

Code Name

L1 Inspection Location

DLMS Note:

Use to identify the storage location for the inspected materiel. For SQCR, maximum length is 16.

N102 93 Name

Description: Free-form name

X AN 1/60 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 31 July 26, 2022

LM Code Source Information Pos: 4640 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code

Description: Code identifying the agency assigning

the code values

M ID 2/2 Must use

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 32 July 26, 2022

LQ Industry Code Pos: 4650 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific industry

code list

DLMS Note: The following codes are authorized.

O ID 1/3 Used

Code Name

BG Condition

DLMS Note:

1. Use to indicate reclassification Condition Code (the Condition Code-To)

2. This qualifier to be remapped upon implementation of ADC 1045. The new location will be

2/LQ01/1050.

LQ02 1271 Industry Code

Description: Code indicating a code from a specific

industry code list

X AN 1/30 Used
DLMS Implementation Convention (IC) 842S/Q Storage Quality Control

Report (SQCR)

ADC 131, 240, 371, 381, 381A, 1045, 1136, 1161A, 1198, 1244, 1254, 1367 and 1420 

 DLM 4000.25

004030F842S1QA10 33 July 26, 2022

SE Transaction Set Trailer Pos: 4700 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SE01 96 Number of Included Segments

Description: Total number of segments included in

a transaction set including ST and SE segments

M N0 1/10 Must use

SE02 329 Transaction Set Control Number

Description: Identifying control number that must

be unique within the transaction set functional group

assigned by the originator for a transaction set

DLMS Note: Cite the same number as the one cited

in ST02.

M AN 4/9 Must use