DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

 August 5, 2016 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 

1207, Intra-DLA Revisions to DLMS 945A Materiel Release Confirmation and 

Associated Procedures to Support Relocation of Materiel between DLA 

Disposition Services Field Offices (Disposal) 

The attached change to DLM 4000.25, Defense Logistics Management Standards, is 

approved for implementation. The updated DLMS Implementation Conventions (IC) will be 

posted to the Defense Logistics Management Standards Office Web at

http://www.dlmso.dla.mil/elibrary/TransFormats/140_997.asp, within 10 days from the above 

date.

 Addressees may direct questions to Ms. Ellen Hilert or Mr. Eric Flanagan, email: 

DLMSOSupply@dla.mil. Others must contact their designated Supply PRC representative 

available at https://www.dlmso.dla.mil/CertAccess/SvcPointsPOC/allpoc.asp. 

HEIDI M. DAVEREDE

Director

Defense Logistics Management 

Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)
Attachment, PDC 1207

Page 1

Attachment to ADC 1207

Intra-DLA Revisions to DLMS 945A Materiel Release Confirmation (MRC) 

and Associated Procedures to Support Relocation of Materiel between 

DLA Disposition Services Field Offices

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Tonja Daniels-Carter, DLA Information Operations, tonja.danielscarter@dla.mil, (269) 961-5227 / DSN 661-5227

b. Functional POC: Denise Smith, DLA Disposition Services, denise.e.smith@dla.mil, 

(269) 961-4833 / DSN 661-4833

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Inventory/Issue

b. Primary/Secondary Functional Process: Disposal

3. REFERENCES:

a. Defense Logistics Manual 4000.25, Volume 2, Chapter 16, Disposition Services

b. Approved DLMS Change 409, Intra-DLA Revisions to DLMS 867I Issue and 

Associated Procedures to Support Relocation of Material between DLA Disposition Services 

Field Offices under Reutilization Business Integration (RBI), dated February 14, 2011.

c. Approved DLMS Change 412, Intra-DLA Change - Establish New DLMS 

Implementation Convention 846C, DLA Disposition Category Update Transaction and 

Procedures for use by DLA Disposition Services under Reutilization Business Integration (RBI), 

dated February 21, 2012.

d. Approved DLMS Change 434, Intra-DLA Revisions to the DLMS 940R, Materiel 

Release, and Associated Procedures to Support Directed Release of Materiel under Reutilization 

Business Integration (RBI), dated November 9, 2011.

e. Approved DLMS Change 442, Intra-DLA Revisions DLMS 527R Receipt and 

Associated Procedures for Use by DLA Disposition Services under Reutilization Business 

Integration (RBI), dated January 6, 2012.

f. Approved DLMS Change 457, Intra-DLA Revisions to Procedures and DLMS 511R 

Requisition to Support Directed Release of Materiel (Post-Post Action) by DLA Disposition 

Services Field Offices under Reutilization Business Integration (RBI), dated December 21, 2011.
Attachment, PDC 1207

Page 2

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change: 

(1) Establishes a new shipment hold code to flag materiel frozen by the DLA 

Disposition Services Field Office for redistribution to another field office. This information will 

be conveyed in the DLMS 945A Materiel Release Confirmation (MRC) and sent to DLA 

Disposition Services. 

(2) Deletes the Disposal Consolidation Number data element and its associated 

business processes. This capability as documented in References 3.b. and 3.f. was never 

implemented in the disposition services business processes, and there are no future plans to do 

so.

(3) Revises the procedure for relocation of materiel between DLA Disposition 

Services Field Offices to eliminate use of DLMS 867I Issue transaction in favor of using the 

DLMS 945A MRC.

b. Background:

(1) The DLA Disposition Services is a worldwide presence within the Department

of Defense with disposal specialists in 14 foreign countries, two U.S territories, and 39 states.

DLA Disposition Services’ mission is the execution of disposition solutions for excess military

property. The Reutilization Business Integration (RBI) project replaced the Disposal Automated 

Information System (DAISY) by integrating DLA Disposition Services’ business processes

within the DLA enterprise suite of applications, including Distribution Standard System (DSS)

and the Enterprise Business System (EBS).

(2) ADC 409, Intra-DLA Revisions to DLMS 867I Issue and Associated 

Procedures to Support Relocation of Materiel between DLA Disposition Services Field Offices 

under Reutilization Business Integration (RBI), dated February 14, 2011 (Reference 3.b.) 

established procedures for the DLMS 867I to report issue of materiel frozen by the field office 

and redistributed to another field office.

(3) Problems with the procedures documented in ADC 409 were identified and 

need to be updated so that property identified for relocation from one DLA Disposition Services 

Field Office to another for disposal processing can be held at the owning ICP level until time of 

issue from the losing site to gaining site. This eliminates the potential for the property to be 

erroneously allocated to other processes or orders during the time pending shipment to the new 

Field Office. Updated procedures will eliminate the use of the DLMS 867I issue transaction for 

DLA Disposition Services, as well as update the use of the DLMS 945A MRC.

c. Approved Change in Detail: 

(1) DLA Disposition Services Field Offices are responsible for managing the 

issue of property assigned Disposition Category Code DS (Disposal) and for updating the DLA 

Disposition Services’ owner record for all property managed by DLA Disposition Services Field 

Offices, to include disposal category property. In the event that the assets are required to be 
Attachment, PDC 1207

Page 3

relocated to another DLA Disposition Services Field Office for disposal processing (e.g., 

demilitarization), the DLA Disposition Services Field Office, which uses DSS, will create an 

internal DLMS 940R (MILS DIC A2_) Redistribution Order (RDO) to allocate the Disposal 

Turn-in Document (DTID) and quantity within DSS to support the site to site transfer. See 

Reference 3.a. procedures in Paragraph C16.7.5.3. titled “Relocation of Disposal Category Code 

DS (Disposal) Items Between DLA Disposition Services Field Offices.”

(2) Simultaneous with the generation of an internal DLMS 940R RDO, DSS will 

send to EBS an outbound DLMS 945A (MILS DIC AR_) MRC citing new Shipment Hold Code 

X. The shipment hold code will ensure the inventory is not allocated to another process or 

ordered while waiting to be shipped.

(3) Upon receipt of the DLMS 945A MRC citing Shipment Hold Code X, EBS 

will create an internal order and restrict the DTID quantity, making it unavailable to other 

orders/processes.

(4) When the field office is ready to actually ship the materiel, the field office 

performs the pick. Upon actual shipment of the designated redistribution materiel, in addition to 

sending to Transaction Services a DLMS 856S (MILS DIC AS_) Shipment Status, DSS will 

trigger the transmission of the DLMS 945A MRC without a shipment hold code to EBS.

(5) Upon receipt of the DLMS 945A MRC without a shipment hold code, EBS 

will update the order status and DTID quantity in EBS to reflect the materiel as shipped and 

update the inventory records as indicated by the DLMS 945A MRC. 

(6) DLA Disposition Services will no longer utilize the DLMS 867I (MILS DIC 

D7_) transaction as part of the site-to-site redistribution process.

(7) Delete from the DLM 4000.25, Chapter 16 and impacted DLMS 

implementation conventions all references to the use of a Disposal Consolidation Number (DCN) 

and associated DCN processing. DLA Disposition Services (EBS) and the field offices (DSS) 

never implemented that process, and there are no plans to implement it in the future.

d. Revisions to DLM 4000.25 Manuals:

(1) Update DLM 4000.25, Volume 2, Chapter 16. See Enclosure 1.

(2) Update DLM 4000.25, Volume 2, Chapter 14, to delete paragraph C14.2.4.

C14.2.4. Issue Transactions for Relocation Between DLA Disposition Services Field Offices. 

Refer to chapter 16 for procedures for relocation between disposition services field offices.

(3) Update DLMS 867I, 945A (4010 and 4030), and 511R. See Enclosure 2.

(4) Update DLM 4000.25, Volume 2, Appendix 7.17. and DLM 4000.25-1, 

Appendix 2.17. to add the new Shipment Hold Code X and update Y:
Attachment, PDC 1207

Page 4

X – DLA Disposition Services Field Office redistribution order held pending release (inventory 

on hold; not available for alternate use).

Y – Reserved.

e. Approved Transaction Flow:

NOTE: With the exception of the internally generated DLMS 940R RDO indicated below, all 

other transactions are transmitted via Transaction Services.

(1) DSS (DLA Disposition Services Field Office) will create an internal DLMS

940R RDO to restrict a DTID and quantity when property is pending relocation to another DLA

Disposition Services Field Office. 

(2) Simultaneously, DSS will send to EBS (DLA Disposition Services ICP) a 

DLMS 945A MRC citing Shipment Hold Code X. 

(3) EBS will utilize the sending and receiving site locations from the DLMS 945A 

MRC to create an internal RDO in their system and mark the inventory as not available for issue, 

pending actual physical shipment.

(4) At time of actual materiel issue, DSS will exit two transactions 

simultaneously: a DLMS 856S Shipment Status transaction, which is sent to the gaining DLA

Disposition Services Field Office, and a DLMS 945A MRC transaction without a shipment hold 

code, which is sent to EBS. 

(5) If the DSS-generated internal DLMS 940R RDO is cancelled or denied rather 

than shipped, a DLMS 945A/MILSTRIP legacy DIC AG6 Cancellation Reply to Source of 

Supply or DLMS 945A/MILSTRIP legacy DIC A6_ Materiel Release Denial will be sent to 

EBS. EBS will update the quantity and RDO status according to the transactions received.

(6) Once the goods are received at the ship-to DLA Disposition Services field 

office, a 527R Receipt (Relocation) transaction is processed in DSS to record the assets on the 

receiving DLA Disposition Services Field Office’s accountable record. The receipt is sent to 

EBS to update the owner record. EBS will also update the in-transit record associated with the 

RDO to indicate the property was received at the final location.

f. Alternatives:

(1) One alternative considered was to have the Disposition Services Field Office 

create in DSS an image transaction of the 940R RDO and send it to Disposition Services in EBS. 

While this alternative is doable, it would require more software coding between DSS and EBS to 

build a new interface along with recognizing the code designating this as an image file. This 

would increase development hours and costs significantly over the current solution documented 

in this DLMS change that leverages existing interfaces between the two systems and only 

requires recognition of the new shipment hold code.
Attachment, PDC 1207

Page 5

(2) A second alternative considered was to continue using the denial process, but 

establish a new management code that identifies the situation so that manual research is not 

needed to sort out why the DSS and EBS records do not match. While this alternative is also 

doable, Disposition Services is concerned that property would not be restricted; therefore, the 

systems would not be in sync with each other and other customers and processes could continue 

to order the property allocated for redistribution. This also has adverse impacts to Disposition 

Services and their customers who are awaiting shipment of items they were able to requisition 

but were denied by DSS.

5. REASON FOR CHANGE:

a. This change will update the existing relocation of disposal assets process to ensure 

property allocated for a transfer to another field office cannot be allocated to another process or 

order, which causes inventory discrepancies, increased research time and manual correction, and 

other issues.

b. While materiel is in the field office, DSS creates internal restrictions for the quantity 

on hand; however, EBS is not aware of these restrictions. When one of those restrictions kicks 

in, DSS is generating an internal RDO to allocate the materiel for redistribution action, but it will 

not release the materiel for pick until commercial carrier transportation arrangements are 

finalized. Since the internal RDO does not go to EBS, there can be inventory discrepancies 

between EBS and DSS. When the field office performs the allocation of materiel, there can be a 

delay from one day to over a month to confirm the date and time of transportation pickup. 

Rather than having materiel sit on the shipping floor awaiting carrier pickup, the field office 

executes the physical pick, pack, and ship once the carrier is ready to pick up the materiel.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Property allocated for transfer to another field office will remain 

allocated until time of pick, thereby eliminating the ability for the property to erroneously be 

placed on other orders and causing inventory discrepancies and issues. This change aligns with 

standardized processing in both DSS and EBS.

b. Disadvantages: System changes will be required to DSS, EBS, and Transaction 

Services.

7. ADDITIONAL COMMENTS TO CONSIDER: If these changes are not implemented, 

inventory discrepancies between DSS and EBS will continue to occur, impacting DLA’s audit 

assertion goals.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: August 2016.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Estimated savings are calculated at $289,064. 

This comprises the following activities (based on $49.37 hourly rate):

a. Average 15 minutes per transaction for Accountable Officer research and complete 

inventory counts. $12.33 x 6,777 (denials) = $83,560.
Attachment, PDC 1207

Page 6

b. Time spent by the Business Process Analysts (BPA) to research and resolve IDOCS, 

in addition to archival after resolution: four Business Process Analysts, 20 hours each a week 

($988/week per person) = $988*4*52 (weeks) = $205,504.

10. IMPACT:

a. New DLMS Data Elements: There are no new DLMS data elements introduced by 

this DLMS change.

b. Changes to DLMS Data Elements:

(1) Update the LOGDRMS Logistics Qualifier BC to add a new shipment hold 

code as described above in 4.d.(4).

(2) Delete the Disposal Consolidation Number from the DLMS Dictionary.

c. Automated Information Systems (AIS):

(1) DLA:

(a) EBS impacts: Modify the DLMS 945A MRC interface to recognize the 

new shipment hold code and trigger order creation and property allocation when the transaction is 

received. Retire the interface for the DLMS 867I Issue transaction that was formerly used in this 

process.

(b) DSS impacts: Modify DSS to produce the DLMS 945A MRC citing 

Shipment Hold Code X when DSS creates an internal DLMS 940R RDO. Create a subsequent 

DLMS 945A MRC without a shipment hold code when the materiel actually ships. Retire the 

interface for the DLMS 867I Issue transaction that was formerly used in this process.

(2) Service AIS: This change requires an update to the USTRANSCOM 

Reference Data Management (TRDM) system to include the addition of Shipment Hold Code X 

defined as, “DLA Disposition Services Field Office redistribution order held pending release 

(inventory on hold; not available for alternate use).” 

d. Transaction Services: Transaction Services must update the maps to allow the 

passing of a shipment hold code in the DLMS 945A MRC.

e. Non-DLM 4000.25 Series Publications: DLA Disposition Services training manuals 

will need to be updated for Business Process Analysts, Resolution Specialists, and any other 

users who perform system research on Redistribution Orders in DSS and EBS.
Attachment, PDC 1207

Page 7

f. PDC 1207 Staffing/Comment Resolution: 

Originator Response/Comment Disposition

1. Army No response.

2. US TRANSCOM

(8/4/2016)

Approved Noted

3. Marine Corps

(6/2/2016)

Concurs as written. Noted
Attachment, PDC 1207

Page 8

Originator Response/Comment Disposition

4. DLA

(6/28/2016)

Update paragraph C16.7.5.3.2.1 as follows:

Original: 

C16.7.5.3.2.1. Additional Field Office Responsibilities for 

Relocation of DS Coded Materiel Requiring Redistribution. For 

these redistribution orders issues, the field office will create an 

internal DLMS 940R Redistribution Order using a UCN constructed 

using the field office DoDAAC and current ordinal date, followed 

by a unique 4-digit serial number, (e.g., SY205411390001, 

SY205411390002, etc.). The field office will then decrement

the owner balance, create and exit the DLMS 867I Issue, position 

the Redistribution Order for release, and once released, generate the 

DLMS 945A Redistribution Order Shipment Materiel Release 

Confirmation to the owner and the DLMS 856S Shipment Status to 

the receiving field office using DAAS.

Revision:

C16.7.5.3.2.1. Additional Field Office Responsibilities for 

Relocation of DS Coded Materiel Requiring Redistribution. For 

these redistribution orders issues, the field office will create an 

internal DLMS 940R Redistribution Order (RDO) using a UCN 

constructed using the field office DoDAAC and current ordinal date, 

followed by a unique 4-digit serial number, (e.g., SY205411390001, 

SY205411390002, etc.). The field office will then decrement the 

owner balance, create and exit the DLMS 867I Issue, position the 

Redistribution Order for release, and once released, generate the 

DLMS 945A Redistribution Order Shipment Materiel Release 

Confirmation to the owner and the DLMS 856S Shipment Status to 

the receiving field office using DAAS The internal RDO will be 

used to allocate the DTID and quantity within DSS to support the 

site-to-site transfer. DSS will simultaneously send an outbound 

DLMS 945A Materiel Release Confirmation to EBS citing new 

Shipment Hold Code X. The shipment hold will ensure the 

inventory is not allocated to another process, or ordered while 

waiting to be shipped. Upon receipt of the materiel release 

confirmation citing Shipment Hold Code X, EBS will create an 

internal order and restrict the DTID quantity, making it 

unavailable to other orders/processes. The field office will 

perform the pick when it is ready to ship the materiel. DSS will 

trigger the transmission of the DLMS 945A without a shipment 

hold code to EBS upon actual shipment of the redistributed 

materiel, in addition to sending a DLMS 856S to the receiving 

office via Transaction Services. EBS will update the order status 

and DTID quantity to reflect the materiel as shipped, and update 

the inventory records as indicated by the DLMS 945A.

Noted
Attachment, PDC 1207

Page 9

Originator Response/Comment Disposition

5. Navy

(5/26/2016)

Concur without comment. Noted

6. Air Force

(6/2/2016)

Concur

Noted

7. Transaction Services Concur Noted
Enclosure 1, ADC 1207

Page 1

Enclosure 1, Defense Logistics Manual (DLM) Revisions

Changes are identified by bold red italics and strike-through text.

C16.7.5.3. Relocation of Disposal Category Code DS (Disposal) Items Between DLA 

Disposition Services Field Offices

C16.7.5.3.1. Field Office Responsibility for DS Category Code on Turn-in 

Materiel. Turn-in materiel to a DLA Disposition Services Field Office under a DTID number or 

DTID number and suffix may be assigned Disposal Category Code of DS (Disposal) (see 

C16.7.8.). DLA Disposition Services Field Offices are responsible to manage the issue of 

property assigned Disposition Category Code DS and to update DLA Disposition Services’ 

owner record for all property managed by DLA Disposition Services field offices, to include 

disposal category property.

C16.7.5.3.2. Tracking Materiel Issues for Materiel Required to be Relocated 

Between Field Offices. The DLMS 945A, Materiel Release Confirmation, 867I, Issue 

(Relocation) transaction (2/PTD01/10, Product Transfer Type Code BJ), citing Shipment Hold 

Code X will be used to track materiel issues between DLA Disposition Services Field Offices for 

disposal items required to be relocated to another DLA Disposition Services Field Office; (e.g., 

DEMIL Field Office). In these cases, the DLA Disposition Services Field Office shipping the 

materiel will send DLA Disposition Services the DLMS 945A Materiel Release Confirmation

867I Issue transaction citing Shipment Hold Code X for each DTID number or DTID number 

and suffix or Scrap (UCN) LSN quantity being relocated. DLA Disposition Services uses the 

Issue Materiel Release Confirmation transaction to update the owner record and hold the 

quantity pending shipment.

C16.7.5.3.2.1. Additional Field Office Responsibilities for Relocation of 

DS Coded Materiel Requiring Redistribution. For these redistribution orders issues, the field 

office will create an internal DLMS 940R Redistribution Order (RDO) using a UCN constructed 

using the field office DoDAAC and current ordinal date, followed by a unique 4-digit serial 

number, (e.g., SY205411390001, SY205411390002, etc.). The field office will then decrement 

the owner balance, create and exit the DLMS 867I Issue, position the Redistribution Order for 

release, and once released, generate the DLMS 945A Redistribution Order Shipment Materiel 

Release Confirmation to the owner and the DLMS 856S Shipment Status to the receiving field 

office using DAAS. The internal RDO will be used to allocate the DTID and quantity within 

DSS to support the site-to-site transfer. DSS will simultaneously send an outbound DLMS 

945A Materiel Release Confirmation to EBS citing new Shipment Hold Code X. The 

shipment hold will ensure the inventory is not allocated to another process, or ordered while 

waiting to be shipped. Upon receipt of the materiel release confirmation citing Shipment Hold 

Code X, EBS will create an internal order and restrict the DTID quantity, making it 

unavailable to other orders/processes. The field office will perform the pick when it is ready to 

ship the materiel. DSS will trigger the transmission of the DLMS 945A without a shipment 

hold code to EBS upon actual shipment of the redistributed materiel, in addition to sending a 

DLMS 856S to the receiving office via Transaction Services. EBS will update the order status 

and DTID quantity to reflect the materiel as shipped, and update the inventory records as 

indicated by the DLMS 945A.
Enclosure 1, ADC 1207

Page 2

C16.7.5.3.2.2. Citing Document Identifier Codes on Redistribution 

Orders. The MILSTRIP DIC cited in the internal DLMS 940R will be A2_, Redistribution 

Order since the materiel is being shipped to another field office.

C16.7.5.3.2.3. Requirement for Posting to the Defense Automatic 

Addressing System. Since these transactions are internal to the field office, a copy will be 

passed to DLA Transaction Services to be posted in the DAAS so that the complete issue, 

confirmation, and status history are maintained. 

C16.7.5.3.3. RESERVED. Disposal Consolidation Number. DLA Disposition 

Services requires the use of a unique disposal consolidation number (DCN) to support the 

grouping of property relocated during the disposal process. A unique DCN will be generated for 

each group of items that are issued (relocated) in a single shipment. Each DLMS 867I Issue, will 

contain the DTID number or DTID number and suffix, or UCN as a secondary number in the 

transaction to support identifying inventory at a level lower than the document number or DCN. 

DLA Disposition Services will compile each individually received Issue (Relocation) transaction 

with the same DCN into one redistribution order (RDO) document, thus reducing the volume of 

RDO documents created. The DCN is a unique 10-digit number with positions 1-3 equal to the 

DLA Disposition Services Field Office RIC and positions 4-10 equal to a unique alphanumeric 

serial number. There is only one DCN per RDO.

C16.7.5.3.4. Documenting the On-hand Balance Record for Relocations

Redistributions. Upon receipt of the DLMS 945A Materiel Release Confirmation 867I Issue

transaction citing Shipment Hold Code X, DLA Disposition Services will decrement hold the 

on-hand balance record for the quantity submitted by the DLA Disposition Services Field Office 

and generate an internal RDO or modify an existing internal RDO. For these redistributions

relocations no RDO (DLMS 940R, Type Transaction Code NI) will exit the DLA Disposition 

Services system. 

C16.7.5.3.5. Confirmation of Actual Shipment. When the DLA Disposition 

Services Field Office actually ships the materiel held for redistribution, the field office will 

release another DLMS 945A Materiel Release Confirmation, citing all applicable carrier 

information, but with no shipment hold code. Checking the Disposal Consolidation Number. 

DLA Disposition Services will check the DCN on the DLMS 867I Issue transaction against 

previously created internal RDOs. If the DCN is present on an existing RDO, the DTID number 

or DTID number and suffix will be added as a new RDO. If the DCN is not present on an 

existing RDO, the DLA Disposition Services system will create a new internal RDO.

C16.7.5.3.6. Redistribution Orders Quantity. The quantity on the DLMS 867I 

Issue 945A Materiel Release Confirmation transaction will be used by DLA Disposition 

Services to populate the RDO quantity field and will be reflected as in-transit until the DLMS 

527R Receipt transaction is processed from the receiving DLA Disposition Services Field Office

or the RDO is cancelled.

[Intervening text not shown]

C16.7.8. Disposition Category Code Assignment and Associated Action. When generators 

turn-in materiel under a DTID number or DTID number and suffix to a DLA Disposition 

Services Field Office, the field office will send DLA Disposition Services a non-DLMS 

synchronous real-time transaction to request disposition category assignment. Depending upon 
Enclosure 1, ADC 1207

Page 3

the characteristics of the DTID number or DTID number and suffix property, DLA Disposition 

Services’ response will assign one of the following five Disposition Category Codes: Reject 

(RJ), Research (RS), Reutilization (RU), Sales (SL), or Disposal (DS). After the DLA 

Disposition Services Field Office receiver verifies the receipt disposition category assignment 

from DLA Disposition Services, the field office will send a DLMS 527R Receipt transaction 

with the appropriate disposition category code (see C16.7.8.1. and C16.7.8.2.). Simultaneous 

with the generation of the DLMS 527R Receipt transaction (Transaction Type Code D4) to DLA 

Disposition Services, the field office will trigger a TRA transaction to the DoDAAC in the DTID 

number. This action provides near time confirmation to the generator that DLA Disposition 

Services processed a Receipt transaction to pick up materiel accountability and ownership for the 

materiel and provides a linkage to audit trails retained by the field office.

[Intervening text not shown]

C16.7.8.7. Disposition Category Code DS/Disposition Sub-Category Code. Upon 

receipt of these types of DLMS 511R transactions, DLA Disposition Services will determine the 

type of post-post order that should be generated based upon the disposition category 

code/disposition sub-category code. Disposition Category Code DS will indicate a DLA 

Disposition Services post-post disposal order and will prompt a search for the DCN. 

C16.7.8.7.1. Use of Disposal Consolidation Number on DLMS 511R 

Transactions. The field office will include the DCN on the 511R. It is used by DLA Disposition 

Services to tie multiple post-post disposal order transactions to a common sales document. The 

DCN is used to facilitate item grouping in a common shipment and to reduce the amount of sales 

documents required. 

C16.7.8.7.2. DLMS 511R to Existing Sales Document Matches. DLA 

Disposition Services will include the inventory on the DLMS 511R to an existing sales document 

when a match is found. If no match is found, a new internal disposal post-post sales order will 

be created.
Enclosure 2, ADC 1207

Page 1

Enclosure 2, Defense Logistics Management Standards Data Elements

# Location DLMS 4010 511R

Requisition

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory note 7 to add change:

- ADC 1207, Intra-DLA Revisions to DLMS 945A and Associated 

Procedures to Support Relocation of Material between DLA 

Disposition Services Field Offices under Reutilization Business 

Integration (RBI)

To identify DLMS 

changes included in 

the implementation 

convention.

2. 2/N901/20 Delete qualifier 1O and associated DLMS note:

1O Consolidation Shipment Number

DLMS Note: 

Use to identify the Disposal Consolidation Number (DCN) on 511R 

DLA-Directed MROs (DIC C0_) applicable to DLA Disposition 

Services inventory. The DCN links DTIDs (as identified on separate

511R transactions) issued under a common shipment on post-post 

disposal issues. This is a DLMS enhancement; refer to ADC 457.

DLA Disposition 

Services never 

implemented the use 

of the DCN and has 

no intention to do so.

# Location DLMS 867I Issue

Revision

Reason

1. DLMS 

Introductory Note

Revise DLMS Introductory note 7 to add change:

- ADC 1207, Intra-DLA Revisions to DLMS 945A and Associated

Procedures to Support Relocation of Material between DLA Disposition

Services Field Offices

To identify 

DLMS changes 

included in the 

implementation 

convention.

2. 2/REF01/30 Delete qualifier 1O – Consolidation Shipment Number and associated 

DLMS note:

1O Consolidation Shipment Number

DLMS Note:

Use to identify the Disposal Consolidation Number (DCN). This is a unique 

number used to link DTIDs issued under a common shipment. DLA EBS 

will use the DCN to link multiple 867I Issue transactions to one common 

Redistribution Order (RDO). Multiple NSNs/Issue transactions can be 

grouped in a DCN. Authorized DLMS enhancement for intra-DLA use by 

DLA Disposition Services only. Refer to ADC 409.

DLA 

Disposition 

Services no 

longer uses this 

transaction for 

Redistributions.
Enclosure 2, ADC 1207

Page 2

# Location DLMS 867I Issue

Revision

Reason

3. 2/REF04-01/30 Delete qualifier W1 – Disposal Turn In Number and associated DLMS note:

W1 Disposal Turn-In Document Number

DLMS Note:

1. Use REF04-01 to identify the disposal turn-in document (DTID) number 

when a document number (REF01-TN) suffix code (W8) is not required. If 

using REF04-01 in conjunction with REF01 qualifier TN to provide the 

document number suffix, then enter the DTID number in REF04-03.

2. Use to identify the DTID number when provided as a secondary reference 

number. The DTID number is used by DLA Disposition Services as a 

unique number to identify property that was turned into a DLA Disposition 

Service Field Office. The value of the DTID may be the original turn-in

document number or may be a unique control number (UCN) assigned by 

the Field Office during receipt processing when the original DTID number 

is not adequate to uniquely identify the property. Use in conjunction with 

the controlling document number for the transaction cited REF01-02 code 

TN.

3. Only authorized for intra-DLA use on issue transactions between DLA

EBS and DLA DSS. Refer to ADC 409.

DLA 

Disposition 

Services no 

longer uses this 

transaction for 

Redistributions.

4. 2/REF04-03/30 Delete qualifier W1 – Disposal Turn In Number and associated DLMS note:

W1 Disposal Turn-In Document Number

DLMS Note:

1. Use, when REF04-01 is used for the document number suffix code, to 

identify the DTID number when provided as a secondary reference number. 

The DTID number is used by DLA Disposition Services as a unique number 

to identify property that was turned into a DLA Disposition Service Field 

Office. The value of the DTID may be the original turn-in document number 

or may be a unique control number (UCN) assigned by the Field Office 

during receipt processing when the original DTID number is not adequate to 

uniquely identify the property. Use in conjunction with the controlling 

document number for the transaction cited REF01-02 code TN.

2. Only authorized for intra-DLA use on issue transactions between DLA 

EBS and DLA DSS. Refer to ADC 409.

DLA 

Disposition 

Services no 

longer uses this 

transaction for 

Redistributions.
Enclosure 2, ADC 1207

Page 3

# Location DLMS 4010 945A

Materiel Release Advice

Revision

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory note 7 to add change:

- ADC 1207, Intra-DLA Revisions to DLMS 945A and Associated

Procedures to Support Relocation of Material between DLA Disposition

Services Field Offices

To identify

DLMS 

changes 

included in the 

implementatio

n convention.

2. 2/LQ01/100 Revise DLMS Notes for the following existing qualifier:

BC Transportation Delay Holding Code

DLMS Note:

1. This is the Shipment Hold Code.

2. Use to identify the reason a shipment unit is not shipped. This includes 

delays occurring immediately after materiel is picked, packed, marked and 

made ready for shipment.

3. Use for materiel release confirmation, historical materiel release 

confirmation, and historical disposal release confirmation transactions to 

identify the reason shipment has been delayed.

4. Use for supply status response either self-initiated by transportation or in 

response to a follow-up request to identify the reason shipment has been 

delayed. See ADC 316.

5. Use Shipment Hold Code X to indicate DLA Disposition Services 

redistribution order is pending release (inventory on hold and not 

available for alternate use). See ADC 1207.

To indicate 

additional 

usage of the 

hold code.

# Location DLMS 4030 945A 

Materiel Release Advice

Revision 

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 7 to add change:

- ADC 1207, Intra-DLA Revisions to DLMS 945A and Associated 

Procedures to Support Relocation of Material between DLA 

Disposition Services Field Offices under Reutilization Business 

Integration (RBI)

To identify DLMS 

changes included in 

the implementation 

convention.
Enclosure 2, ADC 1207

Page 4

# Location DLMS 4030 945A 

Materiel Release Advice

Revision 

Reason

2. 2/LQ01/1000 Add new DLMS Note 5 to existing qualifier BC:

BC Transportation Delay Holding Code

DLMS Note:

1. This is the Shipment Hold Code.

2. Use to identify the reason a shipment unit is not shipped. This 

includes delays occurring immediately after materiel is picked, packed, 

marked and made ready for shipment.

3. Use for materiel release confirmation, historical materiel release 

confirmation, and historical disposal release confirmation transactions to 

identify the reason shipment has been delayed.

4. Use for supply status response either self-initiated by transportation or 

in response to a follow-up request to identify the reason shipment has 

been delayed. See ADC 316.

5. Use Shipment Hold Code X to indicate that a DLA Disposition 

Services redistribution order is pending release (inventory on hold and 

not available for alternate use). See ADC 1207.

To indicate 

additional usage of 

the hold code.