ADC 299 

Attachment 

ADC 299 

 DLMS LRO Shipment Status 

(DLMS 856S/MILSTRIP AS6) and Party to Receive Credit 

1. ORIGINATOR:

a. Service/Agency: Supply Process Review Committee (Supply PRC) 

 b. Originator: Ms. Ellen Hilert, Chair, Supply Process Review Committee, 

703-767-0676; DSN 427-0676; or, e-mail: ellen.hilert@dla.mil 

2. FUNCTIONAL AREA:

a. Primary: Supply 

b. Secondary: Finance 

3. REFERENCE/BACKGROUND:

 a. References: 

(1) DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP) Manual, October 5, 2007, Chapter 9, Materiel Returns Program (MRP) and Lateral 

Redistribution of Retail Assets. 

(2) DoD 4000.25-7-M, Military Standard Billing System (MILSBILLS) Manual, 

Chapter 2, Billing Procedures, May 2007. 

 b. Background: 

(1) DLMS Supplement/DAAS Map Disconnect. This PDC corrects a 

mapping/documentation error causing the Defense Automatic Addressing System (DAAS) 

map/conversion and the DLMS Supplement to be out of sync. The problem is corrected by 

adding a code to the format, clarifying the intended use of specific data elements, removing 

obsolete information, and a small program adjustment at the DAAS. Although the error existed 

for some length of time, it was not uncovered until a missing qualifier was identified during 

testing of the XML version of the DLMS format for the shipment status used for lateral 

redistribution order (LRO) status. The proposed correction is intended to have minimal impact 

on implemented systems using the DLMS and relying on the DAAS map. 

(2) LRO Party to Receive Credit. Supply Source directed lateral redistribution is 

used to satisfy backorders by generating LROs for retail material or to offset new procurement. 

The Distribution Code in the LRO indicates consumable or reparable material. The retail 

activity generates shipment status to the inventory control point (ICP), and identifies the 

Department of Defense Activity Address Code (DoDAAC) and Fund Code for reimbursement 

for material and for packing, crating, handling, and transportation (PCH&T) costs. The Supply 

Source prepares the shipment status to the requisitioner, bills the requisitioner, and provides 

credit for material and PCH&T to activity identified in shipment status. Reimbursement for 
ADC 299 

Attachment 

material is calculated at standard price for backorder release. Reimbursement for PC&H is 

calculated at 3.5% for consumables and 1% for reparables (percent of materiel credit). Billing 

offices use Accessorial and Other Miscellaneous Billings (DI code FN_). Reimbursement for 

Transportation cost is calculated at 2% (cost recovery rate for second destination transportation). 

Billing offices use Billing for Transportation (DI code FQ_). Because the MILSTRIP AS6 could 

only identify one activity to receive credit, all credit for material and PCH&T are directed to a 

single activity. This was identified as a shortfall during the development of the LRO procedures 

implementing Total Asset Visibility (TAV). DLMS placeholders were created to identify 

additional activities to receive credit for PCH&T as distinct and separate from the activity 

receiving material credit. However, when procedures supporting the identification of additional 

parties to receive credit was coordinated for under PDC 307, the Services were unable to identify 

a continued interest in this process. 

4. REQUESTED CHANGE:

 a. Description of Change: 

(1) This ADC is provided to document correction to the DLMS and DAAS 

conversion to properly identify the party to receive credit and the transaction originator when the 

shipment status is provided as LRO status. This requires an update to the DLMS Supplement 

856S as indicated; perpetuation of code changes to the DLMS XML X12 EDI format, and a 

small adjustment to how the DAAS conversion program populates the “From” activity. 

(2) Based upon lack of interest in establishing such a requirement, the planned 

DLMS enhancement to separately identify different parties to receive credit for material and 

PCH&T are removed from DLMS. These may be reinstated at a future time. 

b. Procedures: Update the 4030 856S as follows: 

# Location DS 4030 856S, Shipment Status 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 299: 

- ADC 299, Clarification of DLMS Shipment Status 

Supporting MILSTRIP AS6 to Identify Party to Receive 

Credit 

Identifies DLMS Changes 

included in the DLMS 

Supplement 

2. 2/N101/2200 Delete Qualifier RL and associated DLMS Notes:

RL Reporting Location

DLMS Note: 1. Use for LRO shipment status to identify 

the organization responsible for release of the retail assets.

2. DLMS enhancement; see introductory DLMS note 2a. 

For conversion processing this will be understood to be 

the originating activity as identified by the document 

number DoDAAC.

This data element is 

obsolete and believed to be 

unused in Component 

DLMS implementations. 

The activity originally 

planned to be identified 

here is actually identified 

using Qualifier SB, Storage 

Activity. 
ADC 299 

Attachment 

# Location DS 4030 856S, Shipment Status 

Revision 

Reason 

3. 2/N101/2200 Revise DLMS notes as follows:

SB Storage Area 

DLMS Note: 

1. Use to identify the initial shipping activity. 

2. For Army Total Package Fielding (TPF), use to identify 

the Routing Identifier of the Unit Materiel Fielding Point 

(UMFP) or staging site originating the UMFP shipment 

document. 

3. Use for LRO shipment status to identify the 

organization responsible for release of the retail assets. 

4. For conversion processing this will be understood to 

be the originating activity as identified by the 

Supplemental Address. 

5. A DLMS enhancement allows specific separate 

identification of the party to receive credit and the party 

originating the LRO shipment status/shipping the 

materiel. DoDAACs associated with qualifier SB and 

ZB are expected to be the same at this time. However, 

using when using originated in DLMS, the LRO 

originator may be a different party and will be identified 

by a Routing Identifier. Refer to ADC 299. 

Clarifies usage as currently 

mapped to qualifier SB 

when converted from 

MILSTRIP AS6. Corrects 

the location of the 

originating activity in the 

MILSTRIP format to use 

the Supplemental Address 

(vice the document number 

DoDAAC). 

There is no immediate 

requirement for the 

DoDAACs associated with 

qualifier ZB and qualifier 

SB to be different. 

However, this is a 

capability required in a pure 

DLMS environment. 

Where the LRO shipment 

status is initiated in DLMS 

the type of code used for 

identification of the 

originator will transition to 

Routing Identifier. 

4. 2/N101/2200 Add Qualifier ZB and DLMS notes as follows:

ZB Party to Receive Credit 

DLMS Note: 

1. Use to identify the party to receive credit for material, 

transportation, and PC&H. 

2. For conversion processing this will be the activity as 

identified by the Supplemental Address and the same 

activity identified to release the material. 

3. A DLMS enhancement allows specific separate 

identification of the party to receive credit and the party 

originating the LRO shipment status/shipping the 

materiel. Refer to ADC 299. 

Corrects the DLMS 

Supplement to identify the 

Qualifier ZB as is currently 

used in the DAAS 

map/conversion processing. 

There is no current 

requirement for the 

DoDAACs associated with 

qualifier ZB and qualifier 

SB to be different, although 

in a pure DLMS 

environment this is feasible. 

See note above. 
ADC 299 

Attachment 

# Location DS 4030 856S, Shipment Status 

Revision 

Reason 

5. 2/N101/2200 Remove reference to DLMS enhancements for 

additional parties to receive credit:

AEJ Party to Receive Transportation Credit 

DLMS Note: 

1. Use to identify the party to receive transportation credit 

when different from the party to receive credit for 

material.

2. DLMS enhancement; see introductory DLMS note 2a.

3. Qualifier "AEJ" replaces the temporary code 

assignment ("ZZ - Mutually Defined") used in version 

4010.

AEK Party to Receive Packing, Crating, and 

Handling Credit 

DLMS Note: 

1. Use to identify the party to receive packing, crating, and 

handling credit when different from the party to receive 

credit for material.

2. DLMS enhancement; see introductory DLMS note 2a.

3. Qualifier "AEK" replaces the temporary code 

assignment ("77 - Service Location") used in version 

4010.

Lack of support for further 

development of this 

requirement. 

This process may be 

reviewed at a future time. 

5. REASON FOR CHANGE: 

 a. This change corrects a disconnect between DLMS documentation and DAAS 

conversion resulting in confusion and a negative impact on DLMS implementation. 

 b. DLMSO is removing the “placeholder” enhancements in an effort to remove unused 

data elements which are no longer considered candidates for future use. DLMSO continues do 

view the separately identified parties to receive credit for the costs associated with LRO under 

TAV as a potential enhancement available for future consideration. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Correction is required. 

b. Disadvantages: None known 

7. IMPACT: Mapping correction: Minimal impact is anticipated since most DLMS 

implementations use the DAAS map as a reference guide, and therefore capture the party to 

receive credit from the code identified here. It is believed there are no uses for the “from 

address” which was incorrectly documented/mapped. Navy RSupply was impacted by the lack 

of the correct code in the DLMS XML format and must use an alternative method for identifying 
ADC 299 

Attachment 

the activity -- the supplemental (address) data field is still carried for DLMS conversion and 

therefore the actual DoDAAC value is not lost. Staffing Note: There may be a minor impact to 

recognize the From address as a Routing Identifier under full DLMS where the from address and 

the party to receive credit may differ. 

8. IMPLEMENTATION: This ADC is primarily administrative. DAASC mapping 

disconnects were corrected based upon discussion and documentation of the PDC 307. 

Additional adjustment will be needed to allow for use of the Routing Identifier-From in the 

DLMS format. 
ADC 299 

Attachment 

Comments Subsequent to Staffing of PDC 307 

# Submitter Comment DLMSO Response 

1. Navy 

The Navy's position has not changed with regard to 

the subject PDC 307. 

Navy is not interested in the ability to split out grant 

credit to one party for material and another for the 

PCH&T. 

2. Army 

PDC 307 - Army concurs. 

After multiple follow-ups 

the Army could not 

elaborate specifically on 

desire to splitting out 

parties to receive credit. 

3. DLA 

This PDC is not feasible. 

4. USAF 

GSD division response is that we are fine with the 

current process. If other services feel the need for the 

change, we have no problems with it and will support 

it. 

5. DLMSO via 

Supply PRC 

Meeting 08-2 

PDC 307, DLMS Lateral Redistribution Order 

Shipment Status (DLMS 856S/MILSTRIP AS6) 

and Party to Receive Credit. This proposed change 

corrects a disconnect between DLMS documentation 

and DAAS to properly identify the party to receive

credit and the transaction originator when the 

shipment status is provided as lateral redistribution

order (LRO) status. This changes also requests 

confirmation of planned DLMS enhancement to

separately identify different parties to receive credit 

for material and packing, crating, handling and 

transportation (PCH&T). ACTION: ALL 

COMPONENTS are specifically requested to

indicate if the DLMS enhancement to separately 

identify different parties to receive credit for material 

and PCH&T is desired as a future enhancement. 

Components must consider both customer and SoS 

perspective in their responses.

6. DAASC 

I had a note from the PRC meeting to let you know if 

mapping for "party to receive credit" was completed 

per PDC 307. 

Yes, it is.