DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 1 September 22, 2023

940 Warehouse Shipping Order

Functional Group=OW

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Warehouse

Shipping Order Transaction Set (940) for use within the context of an Electronic Data Interchange (EDI)

environment. This transaction set can be used to enable the depositor to advise a warehouse to make a shipment,

confirm a shipment, or modify or cancel a previously transmitted shipping order.

DLMS Note:

1. DoD Inventory Control Points/Integrated Materiel Managers (ICP/IMM) use this transaction to communicate

with the storage activities holding the accountable record for ICP/IMM-owned materiel. The ICP/IMM may apply

job order protection values and request re-warehousing of materiel prior to sale via this transaction.

 a. DoD industrial activity/maintenance sites use this transaction to communicate with the storage activities

holding the accountable record for materiel prior to or at the time of purchase. The maintenance site may provide

instructions for staging and picklist/call-out of the materiel via this transaction. In addition, the maintenance site

(where authorized) may request an intra-Component ownership transfer of materiel in storage.

 b. Use a single occurrence of this transaction set to exchange a single or multiple transactions between

identified organizations.

2. Transaction structure:

 a. This transaction is designed for maximum flexibility using inherent looping capability to support multiple

re-warehousing, staging or picklists service requests per transaction set. Each individual service request is

considered a distinct transaction within the transaction set. However, only one type of service, e.g.,

re-warehousing, staging, or picklist, may be requested per transaction set. 

 b. Summary or header data which are constant for the entire transaction set is identified once in the transaction

set header (table 1).

 c. Each individual re-warehousing, staging, picklist, or ownership transfer service request transaction included

in the transaction set is defined by a single iteration of the transaction detail (table 2).

 d. Each transaction may identify a single or multiple document numbers, with applicable materiel identification

and other associated values, as a nested loop within the transaction detail. 

 e. The transaction is designed so that data applicable to all the included document numbers is identified only

once per transaction. Data content which differs by document number is identified at the document number level.

3. Users operating under the Defense Logistics Management System (DLMS) must reference the Unit of Issue

and Purchase Unit Conversion Table which can be found on the Defense Enterprise Data Standards Office

(DEDSO) Website at www.dla.mil/does/

4. This 940S DLMS Implementation Convention (IC) contains data associated with a DLMS enhancement

authorized for implementation by modernized systems under DLMS migration. This data (including expanded

field sizes) should be adopted during, or subsequent, to modernization when applicable to the Component’s

business process. 

5. This revision to the DLMS IC incorporates Proposed DLMS Changes (PDC) and Approved DLMS Changes

(ADC) listed. PDCs/ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 401, Procedures and Data Content for DLMS Warehouse Service Request (940S) and Warehouse Service

Advice (943A) under Navy and Marine Corps BRAC (Supply)

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on May 30, 2014

- ADC 1110, Administrative Update to Identify Code DPC Delivery Priority Code as an Approved X12 Migration

Code and Associated DLMS Documentation; Identifies Additional Data Elements Authorized for Modification in

the Requisition Modification Process

1. DoD Inventory Control Points/Integrated Materiel Managers (ICP/IMM) use this transaction to communicate

with the storage activities holding the accountable record for ICP/IMM-owned materiel. The ICP/IMM may apply

job order protection values and request re-warehousing of materiel prior to sale via this transaction.

 a. DoD industrial activity/maintenance sites use this transaction to communicate with the storage activities

holding the accountable record for materiel prior to or at the time of purchase. The maintenance site may provide

instructions for staging and picklist/call-out of the materiel via this transaction. In addition, the maintenance site

(where authorized) may request an intra-Component ownership transfer of materiel in storage.

 b. Use a single occurrence of this transaction set to exchange a single or multiple transactions between

identified organizations.

2. Transaction structure:

 a. This transaction is designed for maximum flexibility using inherent looping capability to support multiple

re-warehousing, staging or picklists service requests per transaction set. Each individual service request is

considered a distinct transaction within the transaction set. However, only one type of service, e.g.,

re-warehousing, staging, or picklist, may be requested per transaction set. 

 b. Summary or header data which are constant for the entire transaction set is identified once in the transaction

set header (table 1).

 c. Each individual re-warehousing, staging, picklist, or ownership transfer service request transaction included

in the transaction set is defined by a single iteration of the transaction detail (table 2).

 d. Each transaction may identify a single or multiple document numbers, with applicable materiel identification

and other associated values, as a nested loop within the transaction detail. 

 e. The transaction is designed so that data applicable to all the included document numbers is identified only

once per transaction. Data content which differs by document number is identified at the document number level.

3. Users operating under the Defense Logistics Management System (DLMS) must reference the Unit of Issue

and Purchase Unit Conversion Table which can be found on the Defense Enterprise Data Standards Office

(DEDSO) Website at www.dla.mil/does/

4. This 940S DLMS Implementation Convention (IC) contains data associated with a DLMS enhancement

authorized for implementation by modernized systems under DLMS migration. This data (including expanded

field sizes) should be adopted during, or subsequent, to modernization when applicable to the Component’s

business process. 

5. This revision to the DLMS IC incorporates Proposed DLMS Changes (PDC) and Approved DLMS Changes

(ADC) listed. PDCs/ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 401, Procedures and Data Content for DLMS Warehouse Service Request (940S) and Warehouse Service

Advice (943A) under Navy and Marine Corps BRAC (Supply)

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on May 30, 2014

- ADC 1110, Administrative Update to Identify Code DPC Delivery Priority Code as an Approved X12 Migration

Code and Associated DLMS Documentation; Identifies Additional Data Elements Authorized for Modification in

the Requisition Modification Process
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 2 September 22, 2023

- ADC 1156, DLA Disposition Services Procedures for the Foreign Military Sales (FMS) Case Number and New

Indicators for FMS Freeze Information under Distribution Disposition Process Alignment (DDPA) Initiative

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office

(EBSO) - Completed on August 09, 2018

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation

Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense

Enterprise Data Standards Office (DEDSO) - Completed on September 22, 2023

- ADC 1454, Expand Use of Shop Service Center Codes in Defense Logistics Management Standards

Transactions

- ADC 1156, DLA Disposition Services Procedures for the Foreign Military Sales (FMS) Case Number and New

Indicators for FMS Freeze Information under Distribution Disposition Process Alignment (DDPA) Initiative

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office

(EBSO) - Completed on August 09, 2018

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation

Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense

Enterprise Data Standards Office (DEDSO) - Completed on September 22, 2023

- ADC 1454, Expand Use of Shop Service Center Codes in Defense Logistics Management Standards

Transactions

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

0100 ST Transaction Set Header M 1 Must use

0200 W05 Shipping Order

Identification

M 1 Must use

LOOP ID - 0100 LOOP ID - 0100 10

0400 N1 Name O 1 Used

* 0500 N2 Additional Name

Information

O 2 Not Used

* 0600 N3 Address Information O 2 Not Used

* 0700 N4 Geographic Location O 1 Not Used

* 0800 PER Administrative

Communications Contact

O 5 Not Used

0900 N9 Reference Identification O 10 Used

* 1000 G61 Contact O 3 Not Used

1100 G62 Date/Time O 10 Used

* 1200 NTE Note/Special Instruction O >1 Not Used

* 1300 W09 Equipment and

Temperature

O 1 Not Used

* 1400 W66 Warehouse Carrier

Information

O 1 Not Used

* 1500 W6 Special Handling

Information

O 5 Not Used

* 1530 R2 Route Information O 13 Not Used

* 1560 BNX Rail Shipment Information O 1 Not Used

* LOOP ID - 0150 * LOOP ID - 0150 1

1570 TD3 Carrier Details

(Equipment)

O 1 Used

1580 AT9 Trailer or Container

Dimension and Weight

O 1 Used

* LOOP ID - 0200 * LOOP ID - 0200 10

1600 LM Code Source Information O 1 Used

1700 LQ Industry Code M 100 Must use

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - 0300 LOOP ID - 0300 >1

0050 LX Assigned Number O 1 Used

* 0100 MAN Marks and Numbers O >1 Not Used

* 0150 SDQ Destination Quantity O >1 Not Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F940S0SA04 3 September 22, 2023

* 0160 N1 Name O 1 Not Used

* 0170 G62 Date/Time O 10 Not Used

0190 N9 Reference Identification O >1 Used

LOOP ID - 0310 LOOP ID - 0310 >1

0200 W01 Line Item Detail -

Warehouse

O 1 Used

* 0300 G69 Line Item Detail -

Description

O 5 Not Used

* 0400 N9 Reference Identification O 200 Not Used

0450 NTE Note/Special Instruction O >1 Used

* 0500 W20 Line-Item Detail -

Miscellaneous

O 3 Not Used

* 0700 QTY Quantity O 10 Not Used

* 0800 AMT Monetary Amount O 1 Not Used

0900 G62 Date/Time O 10 Used

* 1000 G66 Transportation

Instructions

O 1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

1100 N1 Name O 1 Used

* 1101 N2 Additional Name

Information

O 1 Not Used

* 1102 N3 Address Information O 1 Not Used

* 1103 N4 Geographic Location O 1 Not Used

1120 PER Administrative

Communications Contact

O 5 Used

* 1140 LH2 Hazardous Classification

Information

O 6 Not Used

* 1160 LHR Hazardous Material

Identifying Reference

Numbers

O 1 Not Used

* 1180 LH6 Hazardous Certification O 5 Not Used

LOOP ID - 0320 LOOP ID - 0320 10

1200 LM Code Source Information O 1 Used

1300 LQ Industry Code M 100 Must use

LOOP ID - LS LOOP ID - LS 1

1350 LS Loop Header O 1 Used

LOOP ID - 0330 LOOP ID - 0330 >1 N2/1400L N2/1400L

1400 LX Assigned Number O 1 N2/1400 Used

1500 N9 Reference Identification O >1 Used

* 1600 G62 Date/Time O 10 Not Used

1700 N1 Name O 1 Used

1750 SDQ Destination Quantity O >1 Used

LOOP ID - 0331 LOOP ID - 0331 10

1800 LM Code Source Information O 1 Used

1900 LQ Industry Code M 100 Must use

* LOOP ID - 0332 * LOOP ID - 0332 >1

* 2000 LH1 Hazardous Identification

Information

O 1 Not Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F940S0SA04 4 September 22, 2023

* 2100 LH2 Hazardous Classification

Information

O 4 Not Used

* 2200 LH3 Hazardous Material

Shipping Name

O 10 Not Used

* 2300 LFH Freeform Hazardous

Material Information

O 20 Not Used

* 2400 LEP EPA Required Data O 3 Not Used

* 2500 LH4 Canadian Dangerous

Requirements

O 1 Not Used

* 2600 LHT Transborder Hazardous

Requirements

O 3 Not Used

* 2700 LHR Hazardous Material

Identifying Reference

Numbers

O 5 Not Used

* 2800 PER Administrative

Communications Contact

O 5 Not Used

2850 LE Loop Trailer M 1 Used

LOOP ID - 0340 LOOP ID - 0340 >1

2900 FA1 Type of Financial

Accounting Data

O 1 Used

3000 FA2 Accounting Data M >1 Must use

Summary:

Pos Id Segment Name Req Max Use Repeat Notes Usage

* 0100 W76 Total Shipping Order O 1 Not Used

0200 SE Transaction Set Trailer M 1 Must use

Notes: 

2/1400L The LX loop conveys serial number data.

2/1400 The LX loop conveys serial number data.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 5 September 22, 2023

ST Transaction Set Header Pos: 0100 Max: 1

Heading - Mandatory

Loop: N/A Elements: 3

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select

the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

2. The implementation convention reference (ST03) is used by the translation routines of the interchange

partners to select the appropriate implementation convention to match the transaction set definition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use

CodeList Summary (Total Codes: 314, Included: 1)

Code Name

940 Warehouse Shipping Order

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned

by the originator of the transaction set, or

the originator's application program. 

M AN 4/9 Must use

ST03 1705 Implementation Convention Reference

Description: Reference assigned to

identify Implementation Convention

DLMS Note: Use to indicate this

transmission uses the DLMS IC 940S. 

Enter the DLMS IC: 004030F940S0SA01.

O AN 1/35 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 6 September 22, 2023

W05 Shipping Order Identification Pos: 0200 Max: 1

Heading - Mandatory

Loop: N/A Elements: 4

User Option (Usage): Must use

Purpose: To transmit identifying numbers and other basic data for this transaction set

Syntax Rules: 

1. P0405 - If either W0504 or W0505 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

W0501 473 Order Status Code

Description: Code identifying purpose of

transaction set

M ID 1/1 Must use

CodeList Summary (Total Codes: 12, Included: 1)

Code Name

N Original

DLMS Note:

Use Code "N" for this data element to meet mandatory X12 syntax requirements.

W0502 285 Depositor Order Number

Description: Identifying number for

warehouse shipping order assigned by

the depositor

DLMS Note: Use code "Z" for this data

element to meet mandatory X12 syntax

requirements.

M AN 1/22 Must use

W0506 640 Transaction Type Code

Description: Code specifying the type of

transaction

O ID 2/2 Must use

CodeList Summary (Total Codes: 500, Included: 1)

Code Name

WA Work Assignment

DLMS Note:

Use to identify a Warehouse Service Request. The specific Service Performed

Code is identified at 1/N901/0900.

W0507 306 Action Code

Description: Code indicating type of

action

DLMS Note: Use to specify the applicable

Response Required Indicator.

O ID 1/2 Used

CodeList Summary (Total Codes: 311, Included: 2)

Code Name

35 New Assignment - Proceed

DLMS Note:
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 7 September 22, 2023

Use to indicate the storage activity is to proceed with the requested action and no

response is required. (Response Required Indicator = N)

RS Report Status

DLMS Note:

Use to indicate the storage activity is to report status on the requested action.

Warehouse Service Advice is required indicating requested action is certified

complete, partially complete, or the storage activity was unable to complete the

request. (Response Required Indicator = Y)
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 8 September 22, 2023

N1 Name Pos: 0400 Max: 1

Heading - Optional

Loop: 0100 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To

obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction

processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Must use multiple iterations of this 1/N1/0400 loop to identify the originating and receiving organizations for the

transaction set. Use additional iterations as needed to identify other organizations.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1446, Included: 3)

Code Name

WH Warehouse

DLMS Note:

Use to identify the storage facility to receive the service request.

XM Maintenance Organization Used for Estimate

DLMS Note:

1. Use when applicable to identify the organization/owner originating the

requested action, e.g., Navy Shipyard, Fleet Readiness Center, or Marine Corps

Maintenance Center.

2. When used for MCMC ownership transfer, this will identify the losing owner. An

owner change in this usage is representative of a maintenance line/stockroom

change.

1. Use when applicable to identify the organization/owner originating the

requested action, e.g., Navy Shipyard, Fleet Readiness Center, or Marine Corps

Maintenance Center.

2. When used for MCMC ownership transfer, this will identify the losing owner. An

owner change in this usage is representative of a maintenance line/stockroom

change.

Z4 Owning Inventory Control Point

DLMS Note:

1. Use when applicable to identify the ICP/IMM originating the requested action. 

2. Also used to identify DLA as the party initiating the request when non-DLA

managed materiel is provided to the Navy under Navy BRAC SS&D/IMSP.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 9 September 22, 2023

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Must use

CodeList Summary (Total Codes: 223, Included: 1)

Code Name

M4 Department of Defense Routing Identifier Code (RIC)

DLMS Note:

Use to identify the activity sending and receiving this transaction.

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

O ID 2/3 Used

CodeList Summary (Total Codes: 1446, Included: 2)

Code Name

FR Message From

DLMS Note:

Must use with the appropriate 1/N101/0400 code to indicate that the organization

cited in N104 is originating the transaction set.

TO Message To

DLMS Note:

Must use with the appropriate 2/N101/1100 code to indicate the organization cited

in N104 is receiving the transaction.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 10 September 22, 2023

N9 Reference Identification Pos: 0900 Max: 10

Heading - Optional

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

DLMS Note:

1. Must use to identify the requested service to be performed. Only one type of action may be identified per

transaction set.

2. Use the Service to be Performed Code to identify the action being directed to the storage activity holding the

materiel.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N901 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use

CodeList Summary (Total Codes: 1631, Included: 1)

Code Name

QY Service Performed Code

DLMS Note:

1. Must use to identify the requested action applicable to this transaction set. 

Only one protection/re-warehousing/staging/picklist/ownership transfer action may

be identified per transaction set and will be applicable to all document numbers

included in the detail section of this transaction. Cite the applicable Service to be

Performed Code in N902.

 Code 1 - NSY Request to Stage and Hold Materiel for Future Delivery by

PLCN (Document Numbers may identify Service-Owned Materiel or DLA-owned

materiel under the Requisition Alert Document Number)

 Code 2 – NSY Request to Stage and Deliver Materiel to Designated Delivery

Point by PLCN

 Code 3 –NSY Request to Move Materiel from Staging or Pick from Current

Location To Designated Delivery Point By PLCN

 Code 4 – NSY Callout of Previously Staged Materiel by PLCN and JO

(Provided Concurrent with Submission of Funded Requisitions or Materiel Release

Order for Service-Owned Materiel)

 Code 5 – NSY Callout of Materiel by Funded Requisition Document Number

and JO/KO or by Materiel Release Order for Service-Owned Materiel (Not

Previously Staged)

 Code 6 – NSY Callout of Materiel by PLCN with Funded Requisition Document

Number or by Materiel Release Order for Service-Owned Materiel. (May be for

MSM, DMI, Ripout or Program materiel which has not been previously staged)

1. Must use to identify the requested action applicable to this transaction set. 

Only one protection/re-warehousing/staging/picklist/ownership transfer action may

be identified per transaction set and will be applicable to all document numbers

included in the detail section of this transaction. Cite the applicable Service to be

Performed Code in N902.

 Code 1 - NSY Request to Stage and Hold Materiel for Future Delivery by

PLCN (Document Numbers may identify Service-Owned Materiel or DLA-owned

materiel under the Requisition Alert Document Number)

 Code 2 – NSY Request to Stage and Deliver Materiel to Designated Delivery

Point by PLCN

 Code 3 –NSY Request to Move Materiel from Staging or Pick from Current

Location To Designated Delivery Point By PLCN

 Code 4 – NSY Callout of Previously Staged Materiel by PLCN and JO

(Provided Concurrent with Submission of Funded Requisitions or Materiel Release

Order for Service-Owned Materiel)

 Code 5 – NSY Callout of Materiel by Funded Requisition Document Number

and JO/KO or by Materiel Release Order for Service-Owned Materiel (Not

Previously Staged)

 Code 6 – NSY Callout of Materiel by PLCN with Funded Requisition Document

Number or by Materiel Release Order for Service-Owned Materiel. (May be for

MSM, DMI, Ripout or Program materiel which has not been previously staged)
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 11 September 22, 2023

 Code 7 – DLA Re-Warehousing or Re-Warehousing with Protection Request

by Requisition Alert Document Number (Document Number and JO if applicable to

NSY)

 Code 8 – FRC Picklist (Provided Concurrent with Submission of Funded

Requisitions or Materiel Release Order for Service-Owned Materiel)

 Code 9 – NSY Re-Warehousing Request to Move Materiel Identified by MCT

Tag to a Specific Maintenance Shop. (Materiel Leaves DLA Custody, but Remains

on DSS records and MAT records under NSY Ownership. Materiel may be

Tracked within DSS to the Maintenance Shop and Responsible Individual based

Name and Badge Number)

 Code B – NSY Update to Individual Line Items used with Update Action Code

A, C, D, X, or Y.

 Code F – DLA Disposition Freeze/Unfreeze Request (Refer to ADC 1156) 

 Code M – MCMC Warehouse Service Request

 Code 7 – DLA Re-Warehousing or Re-Warehousing with Protection Request

by Requisition Alert Document Number (Document Number and JO if applicable to

NSY)

 Code 8 – FRC Picklist (Provided Concurrent with Submission of Funded

Requisitions or Materiel Release Order for Service-Owned Materiel)

 Code 9 – NSY Re-Warehousing Request to Move Materiel Identified by MCT

Tag to a Specific Maintenance Shop. (Materiel Leaves DLA Custody, but Remains

on DSS records and MAT records under NSY Ownership. Materiel may be

Tracked within DSS to the Maintenance Shop and Responsible Individual based

Name and Badge Number)

 Code B – NSY Update to Individual Line Items used with Update Action Code

A, C, D, X, or Y.

 Code F – DLA Disposition Freeze/Unfreeze Request (Refer to ADC 1156) 

 Code M – MCMC Warehouse Service Request

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference

Identification Qualifier

X AN 1/50 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 12 September 22, 2023

G62 Date/Time Pos: 1100 Max: 10

Heading - Optional

Loop: N/A Elements: 4

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R0103 - At least one of G6201 or G6203 is required.

2. P0102 - If either G6201 or G6202 is present, then the other is required.

3. P0304 - If either G6203 or G6204 is present, then the other is required.

DLMS Note:

Must use to identify the date and time of transaction set preparation.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

G6201 432 Date Qualifier

Description: Code specifying type of date

X ID 2/2 Must use

CodeList Summary (Total Codes: 138, Included: 1)

Code Name

07 Effective Date

DLMS Note:

Use to identify the date of transaction set preparation. This date corresponds to

the Universal Time Coordinate (UTC).

G6202 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the

first two digits of the calendar year

X DT 8/8 Must use

G6203 176 Time Qualifier

Description: Code specifying the

reported time

X ID 1/2 Must use

CodeList Summary (Total Codes: 43, Included: 1)

Code Name

W Effective Time

DLMS Note:

1. Express the originating activity's time of transaction set preparation in UTC. 

2. Express time in a four-position (HHMM) format.

G6204 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or

HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M

= minutes (00-59), S = integer seconds

(00-59) and DD = decimal seconds;

X TM 4/8 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 13 September 22, 2023

decimal seconds are expressed as

follows: D = tenths (0-9) and DD =

hundredths (00-99)
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 14 September 22, 2023

LX Assigned Number Pos: 0050 Max: 1

Detail - Optional

Loop: 0300 Elements: 1

User Option (Usage): Used

Purpose: To reference a line number in a transaction set

DLMS Note:

1. This segment must be used.

2. Each iteration of the LX loop identifies an individual re-warehousing/protection, staging, or picklist service

request. Each iteration of the LX loop constitutes an individual transaction within the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LX01 554 Assigned Number

Description: Number assigned for

differentiation within a transaction set

DLMS Note: Use separate iterations of

this 1/LX/0050 loop for each request. Cite

numeric 1 in the first iteration and

increase numerically until all requests for

this transaction set have been identified. 

Include all applicable detail information for

the document number in the same

1/LX/1400 loop.

DLMS Note: Use separate iterations of

this 1/LX/0050 loop for each request. Cite

numeric 1 in the first iteration and

increase numerically until all requests for

this transaction set have been identified. 

Include all applicable detail information for

the document number in the same

1/LX/1400 loop.

M N0 1/6 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 15 September 22, 2023

N9 Reference Identification Pos: 0190 Max: >1

Detail - Optional

Loop: 0300 Elements: 2

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

DLMS Note:

1. Must use to identify the transaction purpose associated with the requested action.

2. Use multiple occurrences to provide all applicable summary information. Information provided at this level is

applicable to the entire request, e.g., job order number or pick list control number.

3. Detail level information, i.e., information applicable to a specific document number, begins in the LX Loop at 2/

0330.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N901 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1631, Included: 6)

Code Name

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation Number (KO) associated with the JO. 

2. If provided, this value will be applicable to all document numbers included in

the detail section of this transaction. If KO changes by document number, provide

only in the applicable LX 0330 loop.

9R Job Order Number

DLMS Note:

1. Use to identify Job Order Number (JO). 

2. If provided, this value will be applicable to all document numbers included in

the detail section of this transaction.

NJ Technical Document Number

DLMS Note:

1. Use to identify the technical work document number. 
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 16 September 22, 2023

2. If provided, this value will be applicable to all document numbers included in

the detail section of this transaction.

WO Work Order Number

DLMS Note:

1. Use as needed to identify a maintenance work order number.

2. This value will be applicable to all document numbers included in the detail

section of this transaction.

WP Warehouse Pick Ticket Number

DLMS Note:

1. Use to identify the picklist control number assigned to identify a specific job for

which materiels are being assembled. 

2. This value will be applicable to all document numbers identified in the detail

section of this transaction.

3. A picklist control number must be provided when the requested action code is

1-6, 8, and 9. A picklist control number is not used for codes 7 or M.

1. Use to identify the picklist control number assigned to identify a specific job for

which materiels are being assembled. 

2. This value will be applicable to all document numbers identified in the detail

section of this transaction.

3. A picklist control number must be provided when the requested action code is

1-6, 8, and 9. A picklist control number is not used for codes 7 or M.

EVI Event Identification

DLMS Note:

1. Event identification is used to further delineate the type of action the storage

activity is to take on this request. Cite the applicable code in N902.

2. If event identification differs by document number, no event identification is

applicable at the summary level. Event identification at the detail level may be

identified in the LX Loop at 0330.

3. The event identification must be present at either the summary or detail level.

A=Add a record to pick list or staging request (NSY) 

C=Change a record’s data element(s) from a previous pick list or staging request

(NSY)

D=Delete a record from a previous picklist or staging request (NSY)

F=Freeze Indicator. Applicable only to DLA Disposition Services materiel

M=Ownership transfer/warehousing action (MCMC)

N=New pick list or staging request for DSS to create initial table entry (NSY)

O (alpha)= Overlay entire pick list file (FRC)

This field is alphanumeric and will be mandatory to be used on all staging or pick

list request from MAT or MRPII or EBS.

P=Re-warehouse to IA worksite and protect stock, if applicable (EBS)

S=Unprotect and re-warehouse from IA worksite to Distribution Depot (EBS)

U=Staging or picklist unchanged; perform action requested by Service Request

code

X=Delete all records for the Pick list Control Number (NSY)

Y=Delete all records for a JO/KO on previous picklists or staging requests (NSY)

Z=Unfreeze Indicator. Applicable only to DLA Disposition Services materiel

1. Event identification is used to further delineate the type of action the storage

activity is to take on this request. Cite the applicable code in N902.

2. If event identification differs by document number, no event identification is

applicable at the summary level. Event identification at the detail level may be

identified in the LX Loop at 0330.

3. The event identification must be present at either the summary or detail level.

A=Add a record to pick list or staging request (NSY) 

C=Change a record’s data element(s) from a previous pick list or staging request

(NSY)

D=Delete a record from a previous picklist or staging request (NSY)

F=Freeze Indicator. Applicable only to DLA Disposition Services materiel

M=Ownership transfer/warehousing action (MCMC)

N=New pick list or staging request for DSS to create initial table entry (NSY)

O (alpha)= Overlay entire pick list file (FRC)

This field is alphanumeric and will be mandatory to be used on all staging or pick

list request from MAT or MRPII or EBS.

P=Re-warehouse to IA worksite and protect stock, if applicable (EBS)

S=Unprotect and re-warehouse from IA worksite to Distribution Depot (EBS)

U=Staging or picklist unchanged; perform action requested by Service Request

code

X=Delete all records for the Pick list Control Number (NSY)

Y=Delete all records for a JO/KO on previous picklists or staging requests (NSY)

Z=Unfreeze Indicator. Applicable only to DLA Disposition Services materiel

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference

Identification Qualifier

X AN 1/50 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 17 September 22, 2023

W01 Line Item Detail - Warehouse Pos: 0200 Max: 1

Detail - Optional

Loop: 0310 Elements: 4

User Option (Usage): Used

Purpose: To transmit basic and most frequent shipment-related line-item data elements

Syntax Rules: 

1. R0304 - At least one of W0103 or W0104 is required.

2. P0405 - If either W0104 or W0105 is present, then the other is required.

3. P0607 - If either W0106 or W0107 is present, then the other is required.

4. P1011 - If either W0110 or W0111 is present, then the other is required.

5. P1516 - If either W0115 or W0116 is present, then the other is required.

DLMS Note:

This segment must be used to meet X12 syntax requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

W0101 330 Quantity Ordered

Description: Quantity ordered

DLMS Note: For X12 syntax

requirements cite code "ZZ" for unit of

measure and "0" for Quantity Ordered.

M R 1/15 Must use

W0102 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has

been taken

M ID 2/2 Must use

CodeList Summary (Total Codes: 803, Included: 1)

Code Name

ZZ Mutually Defined

W0104 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number

used in Product/Service ID (234)

X ID 2/2 Must use

CodeList Summary (Total Codes: 505, Included: 1)

Code Name

SB Submission Number

DLMS Note:

1. Must use to satisfy X12 syntax requirements.

2. May be used to provide a count of the total number of documents associated

with this staging/picklist request.

3. If a count is not provided, cite “ZZ” to satisfy syntax.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 18 September 22, 2023

W0105 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 19 September 22, 2023

NTE Note/Special Instruction Pos: 0450 Max: >1

Detail - Optional

Loop: 0310 Elements: 2

User Option (Usage): Used

Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction

Comments: 

1. The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not

machine processible. The use of the NTE segment should therefore be avoided, if at all possible, in an

automated environment.

DLMS Note:

Use to indicate special delivery instructions and/or general remarks applicable to the entire request.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

NTE01 363 Note Reference Code

Description: Code identifying the

functional area or purpose for which the

note applies

O ID 3/3 Used

CodeList Summary (Total Codes: 342, Included: 2)

Code Name

DEL Delivery

DLMS Note:

Use to indicate special delivery instructions.

GPI General Product or Process Information

DLMS Note:

Use to provide clear-text Information related to the materiel itself (Use, Install

instructions, drawings etc...)

NTE02 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: 1. For special delivery

instructions, this segment may be

repeated up to 3times with same NTE01

qualifier. Line 1-2 will be up to 80

characters and line 3 will be up to 20

characters to total 180 characters for the

applicable remarks

DLMS Note: 1. For special delivery

instructions, this segment may be

repeated up to 3times with same NTE01

qualifier. Line 1-2 will be up to 80

characters and line 3 will be up to 20

characters to total 180 characters for the

applicable remarks

2. For general remarks, use this segment

only once with a maximum of 40 positions.

M AN 1/80 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 20 September 22, 2023

G62 Date/Time Pos: 0900 Max: 10

Detail - Optional

Loop: 0310 Elements: 5

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R0103 - At least one of G6201 or G6203 is required.

2. P0102 - If either G6201 or G6202 is present, then the other is required.

3. P0304 - If either G6203 or G6204 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

G6201 432 Date Qualifier

Description: Code specifying type of date

DLMS Note: The following codes are

authorized.

X ID 2/2 Must use

CodeList Summary (Total Codes: 138, Included: 1)

Code Name

80 Delivery Requested Scheduled Date

G6202 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the

first two digits of the calendar year

X DT 8/8 Must use

G6203 176 Time Qualifier

Description: Code specifying the

reported time

DLMS Note: The following codes are

authorized.

X ID 1/2 Must use

CodeList Summary (Total Codes: 43, Included: 1)

Code Name

Z Requested Delivery Time

DLMS Note:

Use as needed to provide delivery time in HHMM format.

G6204 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or

HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M

= minutes (00-59), S = integer seconds

(00-59) and DD = decimal seconds;

decimal seconds are expressed as

follows: D = tenths (0-9) and DD =

hundredths (00-99)

X TM 4/8 Must use

G6205 623 Time Code O ID 2/2 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 21 September 22, 2023

Description: Code identifying the time. In

accordance with International Standards

Organization standard 8601, time can be

specified by a + or - and an indication in

hours in relation to Universal Time

Coordinate (UTC) time; since + is a

restricted character, + and - are

substituted by P and M in the codes that

follow

CodeList Summary (Total Codes: 51, Included: 1)

Code Name

UT Universal Time Coordinate
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 22 September 22, 2023

N1 Name Pos: 1100 Max: 1

Detail - Optional

Loop: N1 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To

obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction

processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Use to identify the Shop Service Center when applicable to the entire request.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1446, Included: 3)

Code Name

MQ Delivery Location

DLMS Note:

Use for staging and picklist where delivery location information is applicable to the

entire request. Not applicable to service requested code M.

ST Ship To

DLMS Note:

Use for staging and picklist where the delivery location is an off-station forward

site. Use to identify the applicable Navy DoDAAC.

XN Planning/Maintenance Organization

DLMS Note:

1. Used to identify a Shop Service Center/Shop Store.

2. Use in conjunction with N103 Identification Code Qualifier 92.

3. When used at this level the Shop Service Center/Shop Store (SSC) will apply to

the entire request. 

4. Must not identify an SSC at the summary level if SSCs differs by document

number. If SSCs differ, provide SSC in the LX Loop at 0330.

1. Used to identify a Shop Service Center/Shop Store.

2. Use in conjunction with N103 Identification Code Qualifier 92.

3. When used at this level the Shop Service Center/Shop Store (SSC) will apply to

the entire request. 

4. Must not identify an SSC at the summary level if SSCs differs by document

number. If SSCs differ, provide SSC in the LX Loop at 0330.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 23 September 22, 2023

5. Refer to ADCs 284A, 381, and 1454 for known applications.

N102 93 Name

Description: Free-form name

DLMS Note: 1. Use only for delivery

location information.

2. Field length is 30 positions maximum.

X AN 1/60 Used

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Used

CodeList Summary (Total Codes: 223, Included: 2)

Code Name

10 Department of Defense Activity Address Code (DODAAC)

92 Assigned by Buyer or Buyer's Agent

DLMS Note:

1. Use with N101 Entity Identifier Code XN to identify the user assigned Shop

Service Center/Shop Store Identifier. 

2. Refer to ADCs 284A, 381, and 1454.

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 24 September 22, 2023

PER Administrative

Communications Contact

Pos: 1120 Max: 5

Detail - Optional

Loop: N1 Elements: 9

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

1. Use to provide point of contact (POC) information as needed.

2. The POC information will apply to the entire request.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PER01 366 Contact Function Code

Description: Code identifying the major

duty or responsibility of the person or

group named

M ID 2/2 Must use

CodeList Summary (Total Codes: 234, Included: 1)

Code Name

RQ Requestor

DLMS Note:

Use to identify person who is requesting the action.

PER02 93 Name

Description: Free-form name

DLMS Note: Use for point of contact

name. Maximum length is 30 positions.

O AN 1/60 Used

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

CodeList Summary (Total Codes: 40, Included: 1)

Code Name

TE Telephone

DLMS Note:

Use to identify commercial phone number.

PER04 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 25 September 22, 2023

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

CodeList Summary (Total Codes: 40, Included: 1)

Code Name

AU Defense Switched Network

PER06 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used

PER07 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

PER08 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used

PER09 443 Contact Inquiry Reference

Description: Additional reference number

or description to clarify a contact number

DLMS Note: Use to identify the point of

contact’s Badge Number.

O AN 1/20 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 26 September 22, 2023

LM Code Source Information Pos: 1200 Max: 1

Detail - Optional

Loop: 0320 Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Must use this 2/LM/1200 loop to identify coded information maintained in department or agency documentation.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use

CodeList Summary (Total Codes: 187, Included: 1)

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 27 September 22, 2023

LQ Industry Code Pos: 1300 Max: 100

Detail - Mandatory

Loop: 0320 Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use multiple occurrences to identify codes, as appropriate, consistent with management information

requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized.

O ID 1/3 Must use

CodeList Summary (Total Codes: 768, Included: 1)

Code Name

R3 Delivery Rank (Priority)

DLMS Note:

1. Use to identify Delivery Priority/Special Processing Code. Cite X (One hour

delivery) for urgently required delivery. This code is applicable only to the call out

of requested materiel and is applicable to all document numbers on the request.

2. A data maintenance action was approved in version 5030. The approved

code/name is DPC – Delivery Priority Code. DoD systems will continue to use

Qualifier R3 to represent the Delivery Priority/Special Processing Code until such

time as a new ADC directs otherwise.

1. Use to identify Delivery Priority/Special Processing Code. Cite X (One hour

delivery) for urgently required delivery. This code is applicable only to the call out

of requested materiel and is applicable to all document numbers on the request.

2. A data maintenance action was approved in version 5030. The approved

code/name is DPC – Delivery Priority Code. DoD systems will continue to use

Qualifier R3 to represent the Delivery Priority/Special Processing Code until such

time as a new ADC directs otherwise.

LQ02 1271 Industry Code

Description: Code indicating a code from

a specific industry code list

X AN 1/30 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 28 September 22, 2023

LS Loop Header Pos: 1350 Max: 1

Detail - Optional

Loop: LS Elements: 1

User Option (Usage): Used

Purpose: To indicate that the next segment begins a loop

Semantics: 

1. One loop may be nested contained within another loop, provided the inner nested loop terminates before the

outer loop. When specified by the standard setting body as mandatory, this segment in combination with "LE",

must be used. It is not to be used if not specifically set forth for use. The loop identifier in the loop header and

trailer must be identical. The value for the identifier is the loop ID of the required loop segment. The loop ID

number is given on the transaction set diagram in the appropriate ASC X12 version/release.

Comments: 

1. See Figures Appendix for an explanation of the use of the LS and LE segments.

DLMS Note:

Must use of this segment to prevent collision of segments.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LS01 447 Loop Identifier Code

Description: The loop ID number given

on the transaction set diagram is the

value for this data element in segments

LS and LE

DLMS Note: Cite the numeric 0330 to

satisfy the ANSI syntax requirement.

M AN 1/6 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 29 September 22, 2023

LX Assigned Number Pos: 1400 Max: 1

Detail - Optional

Loop: 0330 Elements: 1

User Option (Usage): Used

Purpose: To reference a line number in a transaction set

DLMS Note:

1. Use a separate 2/LX/1400 loop for each document number and associated information applicable to the

re-warehousing/protection, staging, or picklist service request.

2. Information that differs by document number may be included in this loop.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LX01 554 Assigned Number

Description: Number assigned for

differentiation within a transaction set

DLMS Note: In the first 2/LX/1400 loop

iteration, cite numeric 1. In each

subsequent loop iteration, increase

incrementally by 1.

M N0 1/6 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 30 September 22, 2023

N9 Reference Identification Pos: 1500 Max: >1

Detail - Optional

Loop: 0330 Elements: 3

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

DLMS Note:

1. Must use at least two occurrences per requested action to identify the document number and materiel

identification. 

2. Use additional occurrences as needed.

3. Use this segment to identify information applicable to the primary document number. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N901 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1631, Included: 10)

Code Name

86 Operation Number

DLMS Note:

Use to identify the Key Operation Number (KO) associated with the JO as

applicable to the document number. Use at this level only if the KO differs by

document number and is not provided at the summary level. 2/N901/0190

BO Bin Location Number

DLMS Note:

1. Use to identify the current warehouse storage location identifying the physical

location of materiel as reflected on the DSS record.

2. Must use when applicable to DLA Disposition Services Freeze/Unfreeze Action

(Service Performed Code F). 

3. May use multiple occurrences, as needed, if materiel is stored in separate

locations.

1. Use to identify the current warehouse storage location identifying the physical

location of materiel as reflected on the DSS record.

2. Must use when applicable to DLA Disposition Services Freeze/Unfreeze Action

(Service Performed Code F). 

3. May use multiple occurrences, as needed, if materiel is stored in separate

locations.

KK Delivery Reference

DLMS Note:

1. Use to provide special delivery instructions applicable to the document number. 
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 31 September 22, 2023

2. Use successive Delivery Reference data fields in N907 as ‘overflow’ if

instructions exceed 50 positions. Maximum length for instructions is 180 positions.

NS National Stock Number

Q5 Property Control Number

DLMS Note:

Use to identify Materiel Control Tracking (MCT) Tag Number applicable to the

document number.

S6 Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. When provided by DLA for a unit of use LSN may be used in conjunction with

the NSN.

TN Transaction Reference Number

DLMS Note:

1. Must use to identify the transaction document number of the funded requisition,

materiel release order (MRO) or requisition alert (when used to identify the

requisition alert document number this will be prior to submission of the funded

requisition).

2. Use for staging requests where a requisition alert, funded requisition, or MRO

document number does not apply.

1. Must use to identify the transaction document number of the funded requisition,

materiel release order (MRO) or requisition alert (when used to identify the

requisition alert document number this will be prior to submission of the funded

requisition).

2. Use for staging requests where a requisition alert, funded requisition, or MRO

document number does not apply.

EVI Event Identification

DLMS Note:

Event identification is used to further delineate the type of action the storage

activity is to take on this request. Use only when no event identification is

provided at the summary level (2/N901/0190) and the code value differs by

document number. When no event identification is provided at the summary level

each detail level must specify the appropriate event identification code. Cite the

applicable code in N902.

A=Add a record to pick list or staging request (NSY) 

C=Change a record’s data element(s) from a previous pick list or staging request

(NSY)

D=Delete a record from a previous picklist or staging request (NSY)

M=Ownership transfer/warehousing action (MCMC)

N=New pick list or staging request for DSS to create initial table entry (NSY)

O (alpha)= Overlay entire pick list file (FRC)

This field is alphanumeric and will be mandatory to be used on all staging or pick

list request from MAT or MRPII or EBS.

P=Re-warehouse to IA worksite and protect stock, if applicable (EBS) 

S=Unprotect and re-warehouse from IA worksite to Distribution Depot (EBS)

U=Staging or picklist unchanged; perform action requested by Service Request

code

X=Delete all records for the Pick list Control Number (NSY)

Y=Delete all records for a JO/KO on previous picklists or staging requests (NSY)

Event identification is used to further delineate the type of action the storage

activity is to take on this request. Use only when no event identification is

provided at the summary level (2/N901/0190) and the code value differs by

document number. When no event identification is provided at the summary level

each detail level must specify the appropriate event identification code. Cite the

applicable code in N902.

A=Add a record to pick list or staging request (NSY) 

C=Change a record’s data element(s) from a previous pick list or staging request

(NSY)

D=Delete a record from a previous picklist or staging request (NSY)

M=Ownership transfer/warehousing action (MCMC)

N=New pick list or staging request for DSS to create initial table entry (NSY)

O (alpha)= Overlay entire pick list file (FRC)

This field is alphanumeric and will be mandatory to be used on all staging or pick

list request from MAT or MRPII or EBS.

P=Re-warehouse to IA worksite and protect stock, if applicable (EBS) 

S=Unprotect and re-warehouse from IA worksite to Distribution Depot (EBS)

U=Staging or picklist unchanged; perform action requested by Service Request

code

X=Delete all records for the Pick list Control Number (NSY)

Y=Delete all records for a JO/KO on previous picklists or staging requests (NSY)

PWC Preliminary Work Candidate Number

DLMS Note:

1. Use to identify Requisition Alert Document Number.

2. When applicable to Event Identification P, this value may be the same as used

for the controlling document number.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 32 September 22, 2023

TIP Technical Information Package

DLMS Note:

1. Use for clear-text Information related to the materiel itself (use, install

instructions, drawings, etc.).

2. Maximum length is 40 positions.

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference

Identification Qualifier

X AN 1/50 Must use

N907 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

O Comp Used

N907-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: The following codes are

used to identify the characteristic not

defined in the 2/N901/1500. Use

additional data element 128/127 pairs as

necessary.

DLMS Note: The following codes are

used to identify the characteristic not

defined in the 2/N901/1500. Use

additional data element 128/127 pairs as

necessary.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1631, Included: 2)

Code Name

KK Delivery Reference

DLMS Note:

1. Use for overflow special delivery instructions applicable to the document

number. 

2. Use N907-03 as ‘overflow’ if remaining instructions exceed 50 positions.

W8 Suffix

DLMS Note:

1. Use with the document number when applicable to identify the document

number suffix.

2. Use with the requisition alert document number when applicable to identify the

requisition alert document number suffix.

N907-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference

Identification Qualifier

M AN 1/50 Must use

N907-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 33 September 22, 2023

CodeList Summary (Total Codes: 1631, Included: 1)

Code Name

KK Delivery Reference

DLMS Note:

1. Use for overflow special delivery instructions applicable to the document

number. 

2. Use N907-05 as ‘overflow’ if remaining instructions exceed 50 positions.

N907-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference

Identification Qualifier

X AN 1/50 Used

N907-05 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used

CodeList Summary (Total Codes: 1631, Included: 1)

Code Name

KK Delivery Reference

DLMS Note:

1. Use for overflow special delivery instructions applicable to the document

number. 

2. Remaining overflow instructions may not exceed 30 positions.

N907-06 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference

Identification Qualifier

X AN 1/50 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 34 September 22, 2023

N1 Name Pos: 1700 Max: 1

Detail - Optional

Loop: 0330 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To

obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction

processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

1. Use to identify the SSC and delivery information when this information differs by document number.

2. Use to identify the new owner when a warehouse service request requires an ownership change. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1446, Included: 3)

Code Name

HA Owner

DLMS Note:

1. Use to designate the new owner subsequent to completion of the

re-warehousing request.

2. Use for warehouse service requests which require an ownership change. Both

current owner and new owner must be within the same Component. The owner

change in this usage is representative of a maintenance line/stockroom change. 

Identify the owner by Routing Identifier Code (RIC).

1. Use to designate the new owner subsequent to completion of the

re-warehousing request.

2. Use for warehouse service requests which require an ownership change. Both

current owner and new owner must be within the same Component. The owner

change in this usage is representative of a maintenance line/stockroom change. 

Identify the owner by Routing Identifier Code (RIC).

MQ Delivery Location

DLMS Note:

Use for staging and picklist for delivery location.

XN Planning/Maintenance Organization

DLMS Note:

1. Used to identify a Shop Service Center/Shop Store (SSC).

2. Use in conjunction with N103 Identification Code Qualifier 92.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 35 September 22, 2023

3. When used at this level the SSC differs by document number and no SSC is

provided at the summary level.

4. Refer to ADCs 284A, 381, and 1454 for known applications.

N102 93 Name

Description: Free-form name

DLMS Note: 1. Use only for delivery

location.

2. Field length is 30 positions maximum. 

X AN 1/60 Used

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Must use

CodeList Summary (Total Codes: 223, Included: 2)

Code Name

92 Assigned by Buyer or Buyer's Agent

DLMS Note:

Use with N101 Entity Identifier Code XN to identify the user assigned Shop

Service Center/Shop Store Identifier. Refer to ADCs 284A, 381, and 1454.

M4 Department of Defense Routing Identifier Code (RIC)

DLMS Note:

Use to identify the new materiel owner.

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 36 September 22, 2023

SDQ Destination Quantity Pos: 1750 Max: >1

Detail - Optional

Loop: 0330 Elements: 3

User Option (Usage): Used

Purpose: To specify destination and quantity detail

Syntax Rules: 

1. P0506 - If either SDQ05 or SDQ06 is present, then the other is required.

2. P0708 - If either SDQ07 or SDQ08 is present, then the other is required.

3. P0910 - If either SDQ09 or SDQ10 is present, then the other is required.

4. P1112 - If either SDQ11 or SDQ12 is present, then the other is required.

5. P1314 - If either SDQ13 or SDQ14 is present, then the other is required.

6. P1516 - If either SDQ15 or SDQ16 is present, then the other is required.

7. P1718 - If either SDQ17 or SDQ18 is present, then the other is required.

8. P1920 - If either SDQ19 or SDQ20 is present, then the other is required.

9. P2122 - If either SDQ21 or SDQ22 is present, then the other is required.

Semantics: 

1. SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07, SDQ09, SDQ11, SDQ13,

SDQ15, SDQ17, SDQ19, and SDQ21.

Comments: 

1. SDQ02 is used only if different than previously defined in the transaction set.

2. SDQ03 is the store number.

3. SDQ23 may be used to identify areas within a store, e.g., front room, back room, selling outpost, end aisle

display, etc. The value is agreed to by trading partners or industry conventions.

DLMS Note:

Must use to identify document number quantity and applicable unit of measure.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SDQ01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has

been taken

DLMS Note: 1. Must use to identify the

unit of measure for associated materiel.

2. The identified unit of measure may be

either the FLIS Unit of Issue or the

authorized Unit of Use.

3. Cite ‘UI’ or ‘UU’ in SDQ03 to designate

the applicable unit of measure. 

M ID 2/2 Must use

SDQ03 67 Identification Code

Description: Code identifying a party or

other code

DLMS Note: 1. Must use to indicate

M AN 2/80 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage

004030F940S0SA04 37 September 22, 2023

quantity is provided in the FLIS Unit of

Issue or the Unit of Use by citing either

“UI” or “UU” as applicable. 

2. If the requisition alert and/or the funded

requisition proceeding the requested

re-warehousing/protection, staging or

picklist service request contained a Unit

of Use the letters "UU" must be cited here.

SDQ04 380 Quantity

Description: Numeric value of quantity

DLMS Note: Use to identify the materiel

quantity associated with the requested

action.

M R 1/15 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 38 September 22, 2023

LM Code Source Information Pos: 1800 Max: 1

Detail - Optional

Loop: 0331 Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

1. Must use this 2/LM/1200 loop to identify coded information maintained in department or agency documentation.

2. Coded information at this level is applicable to the document number.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use

CodeList Summary (Total Codes: 187, Included: 1)

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 39 September 22, 2023

LQ Industry Code Pos: 1900 Max: 100

Detail - Mandatory

Loop: 0331 Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use multiple occurrences to identify codes, as appropriate, consistent with management information

requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized. 

O ID 1/3 Used

CodeList Summary (Total Codes: 769, Included: 8)

Code Name

83 Supply Condition Code

DLMS Note:

Use to identify the condition of the materiel applicable to the requested action.

98 Reason for Requisitioning Code

DLMS Note:

Use to identify Reason for Requisitioning Code used by Naval shipyards

specifying use of the materiel requirement. Cite the applicable value in LQ02.

D - Direct Materiel Inventory (DMI)

E - End Use Inventory

M - Mission Support Materiel (MSM)

U - Ripout/courtesy storage

S - Nuclear Shop delivery

Use to identify Reason for Requisitioning Code used by Naval shipyards

specifying use of the materiel requirement. Cite the applicable value in LQ02.

D - Direct Materiel Inventory (DMI)

E - End Use Inventory

M - Mission Support Materiel (MSM)

U - Ripout/courtesy storage

S - Nuclear Shop delivery

COG Cognizance Symbol

DLMS Note:

Use to identify the materiel cognizance symbol (COG) of the end item. Indicate

NSL for non-stock numbered listed items. This is a Navy-unique data element

meaningful to Navy only; Non-Navy Components are to perpetuate without action.

EWC Evaluate Work Candidate Lookup

DLMS Note:

Use to identify Requirement Churn Reason to identify materiel orders required by

the industrial site to complete planned work above what was originally identified

during the pre-planned process, ordered and delivered after the start of the

availability.

IMC Item Management Code

DLMS Note:

Use to identify the Item Management Code (IMC) for integrated materiel

management. This is a Navy-unique data element meaningful to Navy only; 
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

Code Name

004030F940S0SA04 40 September 22, 2023

Non-Navy Components are to perpetuate without action.

SMC Special Materials Content Code 

DLMS Note:

Implementation Note: This is an X12 Migration Code approved for use in Version

4060. Implementers must manual update 4030 software to recognize this code.

2. This code applies to Navy Managed items only and is referred to as the Haz

Mat Indicator within the Navy system (MAT). 

SMI Special Material Identification Code

DLMS Note:

Use to identify the Special Materiel Identification Code (SMIC) for an end item. 

This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

T05 Inspection Parameters

DLMS Note:

1. Use to identify the Quality Inspection Code indicating the quality level of

inspection to which the item must be procured and inspected.

2. Applicable to Navy BRAC IMSP only.

LQ02 1271 Industry Code

Description: Code indicating a code from

a specific industry code list

X AN 1/30 Used
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 41 September 22, 2023

LE Loop Trailer Pos: 2850 Max: 1

Detail - Mandatory

Loop: LS Elements: 1

User Option (Usage): Used

Purpose: To indicate that the loop immediately preceding this segment is complete

Semantics: 

1. One loop may be nested contained within another loop, provided the inner nested loop terminates before the

other loop. When specified by the standards setting body as mandatory, this segment in combination with

"LS", must be used. It is not to be used if not specifically set forth for use. The loop identifier in the loop

header and trailer must be identical. The value for the identifier is the loop ID of the required loop beginning

segment. The loop ID number is given on the transaction set diagram in the appropriate ASC X12

version/release.

Comments: 

1. See Figures Appendix for an explanation of the use of the LE and LS segments.

DLMS Note:

Must use with every occurrence of the LS segment. Use of this segment prevents collision of segments.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LE01 447 Loop Identifier Code

Description: The loop ID number given

on the transaction set diagram is the

value for this data element in segments

LS and LE

DLMS Note: Cite the numeric 0330.

M AN 1/6 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 42 September 22, 2023

FA1 Type of Financial Accounting

Data

Pos: 2900 Max: 1

Detail - Optional

Loop: 0340 Elements: 2

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated

with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

DLMS Note:

This segment is only applicable to DLA Disposition Services Freeze/Unfreeze Action (Service Performed Code F).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

FA101 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

DLMS Note: This data element is

required for X12 syntax.

M ID 2/2 Must use

CodeList Summary (Total Codes: 187, Included: 1)

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including

Defense Logistics Agency. Refer to ADC 1156.

FA102 1300 Service, Promotion, Allowance, or

Charge Code

Description: Code identifying the service,

promotion, allowance, or charge

O ID 4/4 Used

CodeList Summary (Total Codes: 1070, Included: 1)

Code Name

D340 Goods and Services Charge

DLMS Note:

Use for both materiel and related services.
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 43 September 22, 2023

FA2 Accounting Data Pos: 3000 Max: >1

Detail - Mandatory

Loop: 0340 Elements: 2

User Option (Usage): Must use

Purpose: To specify the detailed accounting data

DLMS Note:

This segment is only applicable to DLA Disposition Services Freeze/Unfreeze Action (Service Performed Code F).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

FA201 1196 Breakdown Structure Detail Code

Description: Codes identifying details

relating to a reporting breakdown

structure tree

M ID 2/2 Must use

CodeList Summary (Total Codes: 164, Included: 3)

Code Name

IA Security Cooperation Implementing Agency

DLMS Note:

1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with

associated freeze action pending approval. Refer to ADC 1156.

2. Qualifier IA is a migration code approved for use in X12 version 7020.

S1 Security Cooperation Customer Code

DLMS Note:

1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with

associated freeze action pending approval. Refer to ADC 1156.

2. Qualifier S1 is a migration code approved for use in X12 version 7020.

S2 Security Cooperation Case Designator

DLMS Note:

1. Use for DLA Disposition Services MRO/RDO for FMS requisitioned materiel with

associated freeze action pending approval. Refer to ADC 1156.

2. Qualifier S2 is a migration code approved for use in X12 version 7020.

FA202 1195 Financial Information Code

Description: Code representing financial

accounting information

M AN 1/80 Must use
DLMS Implementation Convention (IC) 940S, Materiel Staging Request ADC 401, 1110, 1156, 1367 and 1454 DLM 4000.25

004030F940S0SA04 44 September 22, 2023

SE Transaction Set Trailer Pos: 0200 Max: 1

Summary - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use