DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

November 18, 2015

MEMORANDUM FOR SUPPLY AND SUPPLY DISCREPANCY REPORT (SDR) PROCESS 

REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1045, 

Revise the DLMS Stock Screening Request/Reply and Storage Quality Control 

Report (SQCR)/Reply to Support Transmission via new Web Stock Screening

(WebSS) and WebSQCR Modules with Associated Data and Procedure 

Enhancements (Supply/Stock Readiness)

The attached change to DLM 4000.25, Defense Logistics Management Standards, and 

DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP) is approved for implementation. The updated DLMS Implementation 

Conventions (IC) will be posted to the Defense Logistics Management Standards Office Web at 

www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp within 10 days from the above date.

 

Addressees may direct questions to Ms. Ellen Hilert, DOD SDR PRC Chair, e-mail: 

ellen.hilert@dla.mil, or Ben Breen, SDR Alternate, e-mail: benjamin.breen@dla.mil; others must 

contact their Component designated Supply or SDR PRC representative available at: 

https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp (DOD common access card 

restricted). 

 

 DONALD C. PIPP

 Director

 Defense Logistics Management 

 Standards Office

Attachment

As stated

cc:

ODASD (SCI)

Defense Stock Readiness Group 

Defense Packaging Policy Group
ADC 1045, Attachment

Page 1

Attachment to ADC 1045

Revise the DLMS Stock Screening Request/Reply and Storage Quality Control Report 

(SQCR)/Reply to Support Transmission via new WebSS (Web Stock Screening) and 

WebSQCR Modules with Associated Data and Procedure Enhancements

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Management Standards Office (DLMSO), Ellen 

Hilert, DOD SDR Process Review Committee Chair, ellen.hilert@dla.mil

b. Functional POC: Jackie Salus, DLA HQ, J344, 703-767-2686, 

jacquelyn.salus@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Stock Readiness

b. Primary/Secondary Functional Process: Materiel Receipt/Warehousing/Care of 

Supplies in Storage (COSIS)/Packaging, Packing and Marking (PPP&M)

3. REFERENCES:

a. DLAI 4145.4/AR 740-3/AFMAN 23-125_IP/NAVSUPINST 4400.100A/MCO 

4450.15A, Stock Readiness

b. DLM 4000.25, Volume 2, Chapter 21, Stock Readiness Program

c. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP)

d. ADC 240, DLMS Transactions for Stock Screening Request/Reply and WebEnhanced Stock Screening Requests and Storage Quality Control Reports (SQCRs), June 13, 

2007

e. ADC 1044, Enhanced Interim Supply Discrepancy Report (SDR) Reply Capability, 

Status Update, and Completion Notification (Supply/SDR), January 22, 2013, and ADC 1044A

Clarification of Business Rules associated with Supply Discrepancy Report (SDR) Replies for 

Status Update and Completion Notification, September 9, 2014

f. ADC 1088, Joint Supply/Logistics Metrics Analysis Reporting System (LMARS) 

Changes to the Materiel Receipt Acknowledgement (MRA) Report Criteria and Documentation 

of MRA Report Business Rules, October 1, 2014

g. Proposed DLMS Change (PDC) 1084, New Procedures for DLA-Managed ServiceOwned Suspended Stock Stored in DLA Distribution Locations, dated July 15, 2015.
ADC 1045, Attachment

Page 2

h. ADC 1026, Revised Supply Discrepancy Report (SDR) Routing Rules for NonManager Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers, 

December 16, 2014

4. APPROVED CHANGE(S): There are no significant substantive changes since staffing of 

the proposed change. Non-substantive revisions are highlighted in green. 

a. Brief Overview: The Stock Screening Request, Stock Screening Reply, Storage 

Quality Control Report, and Storage Quality Control Report Reply transactions require 

additional data elements and changes to existing data elements to enhance the functionality of the 

transaction exchange and adopt a new Web-supported application at Transaction Services. The 

intent of this change is to expand the DLMS user community for these transactions beyond DLA

supply chains and DLA distribution centers. Currently, these DLMS transactions are only 

exchanged between the DLA supply chains, using Enterprise Business System (EBS), and DLA 

distribution centers (using Distribution Standard System (DSS). This change will enhance 

communication of SQCR information between the owner/manager and storage activity by 

allowing interim reply capabilities. This change clarifies procedures associated with stock 

screening and SQCR, including future inclusion of item unique identification (IUID) in the 

SQCR; updates data elements; incorporates identification of a receipt restriction requirement; 

and adopts several administrative corrections to the DLMS transaction formats.

b. Background: 

(1) This change is applicable to the Stock Screening Request (DLMS 842C/I), 

Stock Screening Reply (DLMS 842C/R), Storage Quality Control Report (DLMS 842S/Q), and 

Storage Quality Control Report Reply (842S/R) transactions. 

(2) ADC 240 (Reference 3.d.) defined requirements for new DLMS transactions 

to be used by supply chain owners/managers to request storage sites to perform stock screening 

actions and allow storage sites to reply to the owners/managers electronically. The reply to a 

stock screening request indicates that stock was screened, providing quantity and condition of 

materiel located, or that materiel consistent with the screening criteria was not found. The 

reply will indicate if findings of suspect/defective materiel will be reported on a SQCR (via DD 

1225, Storage Quality Control Report, or electronic DLMS 842S/Q transaction) to the materiel

owner. The change supported initial implementation between DLA EBS and distribution 

centers operating under the DSS. The intent was that the Military Services would incorporate 

these procedures under DLMS modernization. Non-DLMS capable materiel owners/managers 

and non-DSS storage locations were also authorized to implement the approved procedures. 

For longer term planning, ADC 240 established requirements for Transaction Services Defense 

Automated Addressing System (DAAS) conversion processing to convert the DLMS formats 

for both stock screening and SQCRs to e-mail messages for users outside the DLMS and 

development of a Transaction Services-maintained Web tool for creation of the Stock 

Screening Request/reply and SQCR/reply. The ADC also established a phased implementation

plan to be re-confirmed prior to programming. Phase I of the implementation plan was 

completed, but the remaining phases were delayed until funding became available. DLA has 

now provided funding to continue the implementation and has re-validated the requirements 
ADC 1045, Attachment

Page 3

with DoD Stock Readiness Coordinators, the Transaction Services development team, and the 

SDR System Administrator, resulting in this DLMS change.

(3) Under current procedures, the Service supply chains and DLA supply chains 

supported by non-DSS locations, must manually submit stock screening requests to the storage 

activities when requesting an inspection of stock in storage. In-storage inspections may be 

requested as a result of Product Quality Deficiency Reports (PQDRs) or Supply Discrepancy 

Reports (SDRs) from the customers. The current manual process requires the supply chains to 

submit their requests via email to the storage activity. When directed to a DLA distribution 

center, the storage activity must manually create the workflow in DSS to process the request, 

conduct the inspection, complete the reply, complete the DD Form 1225 (if applicable), cut and 

paste the DD Form 1225 into an email or fax the form to the supply chain. This manual process 

increases processing time and labor hours. There is no systemic means of tracing inspections or 

reporting actions or metrics. 

(4) ADC 1044 (Reference 3.e.) defines requirements for interim reply capability 

between the ICP and storage activity after initial submission of an SDR. The ADC establishes 

business rules for the use of completion notification (Transaction Set Purpose Code CN) and 

status update (Transaction Set Purpose Code SU) codes. The intent is to allow for two way 

communication between the storage activity and the ICP after initial submission of an SDR by 

the storage activity. The status update allows the storage activity to provide clarification of the 

discrepancy. The completion notification allows the storage activity to communicate with the 

ICP that final action has been taken on the SDR disposition given by the ICP. ADC 1044 is 

only valid for SDRs and did not document this type of functionality for SQCRs, although 

comparable capability is needed.

(5) In conjunction with the development of the web design and system 

enhancements for this change, the DLA team also recommended several updates to the current 

list of type inspection codes. As a result, several codes will be either consolidated or removed. 

The procedures were updated to more clearly identify which codes are applicable to stock 

screening versus storage quality control reports.

c. Approved Change in Detail:

(1) This change authorizes adding functionality parallel to DOD WebSDR that 

will allow DOD supply chains and non-DSS storage activities to submit Stock Screening 

Requests and SQCRs, respectively, or applicable replies, by accessing the Transaction Services 

Web application. A designated link in WebSDR will be available for submitting Stock 

Screening Request, referred to as the WebSS module, or SQCRs, referred to as the WebSQCR 

module. A System Authorization Access Request (SAAR) will be required for all users to 

access and process Stock Screening Request and SQCRs similar to the current DOD WebSDR

process.

(2) The Stock Screening Request will systemically either generate workflow in 

DSS or transmit the request to non-DSS storage activities for action. The storage activity will 

physically perform the action and respond to the Stock Screening Request systemically via 

DLMS transaction or enter the results into WebSS.
ADC 1045, Attachment

Page 4

(3) When the Stock Screening Request is being generated via the Web, WebSS

will allow the generator to choose multiple DSS storage locations from a drop-box and send the 

Stock Screening Request to that location for action. The generator will choose those sites 

known to have stock on hand based upon owner inventory records. Non-DSS storage locations 

with stock on hand must be manually identified by the generator. DSS storage locations not 

chosen for action will receive an information only copy of the Stock Screening Request

generated by WebSS. Non-DSS storage locations will not receive information copies. 

Transaction Services will obtain DLA distribution center routing identifier codes (RICs) for 

system update and information copy distribution using the table prescribed by ADC 1088 

(Reference 3.f.). Per ADC 1088, DLA J-341 is responsible for providing an updated list of 

DLA Distribution Centers associated RICs to Transaction Services on a periodic basis. 

(4) Normally, a separate DLMS transaction will be prepared for each addressee. 

The only exception occurs when an SQCR is prepared as a result of manager-directed stock 

screening and the materiel identified is owned by another Component. In this case, the SQCR 

will be transmitted to WebSQCR identifying the manager as the action activity and the owner as 

an information copy recipient. WebSQCR will forward the transaction accordingly retaining 

identification of the parties involved. Once identified on the initial SQCR, WebSQCR will 

normally ensure that all subsequent transactions are sent to all the parties involved. Specific 

details for this business process are being finalized and will be coordinated separately 

(Reference 3.g.) applying a similar concept developed for SDRs documented under ADC 1026 

(Reference 3.h.).

(5) When the Stock Screening Request is prepared by a Military Service

application (rather than via WebSS), WebSS will be responsible for sending information copies 

to all DSS storage locations, except when the Type Inspection Code P (Special Inspection at 

Single Location) is used. This type of inspection is not distributed via information copies and 

will only be directed to one storage location. WebSS will be responsible for maintaining a list 

of RICs for sending information copies. This rule does not apply to EBS; EBS will continue to 

auto-generate information only copies. 

(6) Screens will be developed in WebSS and WebSQCR based upon the data 

elements contained in the applicable DLMS transactions. 

(a) For stock screening requests, screens will allow the supply chain 

manager or owner to populate the Stock Screening Request data and transmit to the storage 

activity for action. DLA distribution centers will reply using DSS. Non-DSS/non-DLMS storage 

activity users will enter their reply into WebSS. WebSS will forward the reply transactionally to 

DLMS compliant Component applications. Pending DLMS implementation for Stock Screening 

Requests by the designated Component, WebSS will transmit an email notification to the supply 

chain manager/owner that the reply is available in WebSS. 

(b) For SQCRs, screens will allow non-DSS/non-DLMS storage activities 

to prepare SQCRs for the owner/manager. WebSQCR will facilitate creation of the SQCR when 

there is a pre-existing Stock Screening Request in the database by matching on the Stock 

Screening Request number and pre-populating the common data elements. The owner/manager 

will be notified via email or will receive the DLMS SQCR transaction. The owner/manager may 
ADC 1045, Attachment

Page 5

then reply using DLMS transaction or will enter their reply into WebSQCR, which will transmit 

the email notification that the reply is available in WebSQCR or transmit the reply electronically 

to DLMS-capable systems. Email notifications will only include control numbers and will not 

provide actual detailed content, which would require encryption under DLA operations security 

(OPSEC) requirements. 

(c) Preliminary layouts for screen requirements and email notifications 

are included at Enclosure 1.

(7) WebSS and WebSQCR will be supported by a database maintained by 

Transaction Services. The database will maintain incomplete records for a period of 14 days 

when a Web-based input is begun by the user, but not submitted. Within the 14 day period, the 

user will be allowed to complete and submit the previously begun entries. After 14 days, the 

incomplete records will be deleted/cleared with no history. The WebSS and WebSQCR 

functionality will be supported by query and management report tools using this database.

(8) Military Service/Agency stock readiness coordinators will provide email 

accounts for owner/manager and non-DSS storage activities RICs that are not DLMS-capable. 

Transaction Services will maintain a routing table to provide email distribution for activities 

identified on the table. Unroutable Stock Screening Request/Reply documents will be rejected 

back to the originator if provided transactionally. WebSS will use Reply Code 941 (Transaction 

failed during processing. Discrepancy report cannot be transmitted electronically to the 

designated action activity) and will include remarks narrative: “Routing rules not assigned for 

Action Activity XXX; contact your Component Stock Readiness Coordinator for assistance.” If 

entered via WebSS, the user will be notified that a routing rules/email account must be provided 

prior to establishing records for the unregistered activities and transmission will be blocked.

(9) Some data enhancements to the Stock Screening Request and SQCR 

envisioned during documentation of ADC 240 have been determined to be unnecessary and are 

removed by this change. Others have been clarified for appropriate use. See Enclosure 4.

(10) This change adds interim reply capabilities for the SQCR transaction. A 

reply transaction (Transaction Set Purpose Code 11) containing a reply code will be 

implemented to indicate the SQCR is open and under investigation, requires additional 

information, requires additional coordination with other parties, or meets some other criteria for 

an interim response. Specific reply codes are designated as interim replies in DLM 4000.25, 

Volume 2, Appendix 7 (shown at Enclosure 5). An interim reply is intended to be recognized 

by the receiving SQCR system or WebSQCR as an interim response, so the SQCR does not 

close (as it might with a final reply). When the ICP provides an interim response to a storage 

activity, the storage activity may respond to the ICP reply transactionally using a status update, 

identified by Transaction Set Purpose Code SU. A completion notification, identified by 

Transaction Set Purpose Code CN, will be implemented to allow the storage activity to 

communicate with the ICP that final action has been taken on an SQCR reply disposition given 

by the ICP. This is equivalent to indicating the storage activity has closed the SQCR. 

(11) To improve processing the SQCR (842S/Q) and Stock Screening Request

(842C/I) transactions, changes are authorized to Type Inspection Codes. The following list of 
ADC 1045, Attachment

Page 6

Type Inspection Codes is applicable to SQCRs. Only those codes identified with an asterisk (*) 

may be used on the stock screening request. A suspense period is established based upon the 

Type Inspection Code. The suspense period for completion of the request starts when the 

storage activity receives the transaction. 

Type 

Inspection 

Code

Type Inspection Usage Suspense 

to 

complete

C Visual Monthly care of supplies in storage 

(COSIS) inspections. Applicable to SQCRs 

only; not used on Stock Screening Requests.

monthly

*F Safety of Flight (SOF) Special inspection of SOF materiel or 

Aviation Safety Action Message

5 days

*P Special (Single Location) Specific to one storage location (e.g., take 

picture of materiel at specific location)

15 days

*Q Quality Related Inspection applicable to suspected quality 

problem, e.g., subsequent to receipt of

PQDR or SDR

15 days

*R Reimbursable Reimbursable special inspection. For 

materiel stored at DLA distribution centers, 

request is transmitted to all DSS sites

30 days

S Shelf Life Monthly cyclic inspections for shelf life 

items. Applicable to SQCRs only; not used 

on Stock Screening Requests.

monthly

*U Safety of Use (SOU) Special inspection of SOU materiel 5 days

*X Critical Safety Item (CSI) Special inspection of CSI materiel 5 days

*Z Suspect counterfeit Applicable to suspected counterfeit 

material/unauthorized product substitution 

(CMUPS)

15 days
ADC 1045, Attachment

Page 7

This change requires the elimination of the following Type Inspection Codes from all systems, 

regulations, and procedures:

(a) A = Aviation Safety Action Message

(b) O = Outbound

(c) T = Stock Readiness

(12) Capability to query reports will be available in WebSS and WebSQCR. 

WebSS and WebSQCR will provide flexible ad hoc queries similar to WebSDR. The query 

function will allow Web users to monitor storage activity responses to requested stock screening 

actions, displaying which activities have responded and which are outstanding. The Stock 

Screening Request query will support drill down capability to review the associated SQCRs. 

Sample query screens and report requirements are shown in Enclosure 1. 

(13) Under this DLMS change, the SQCR will include the storage location by 

quantity. Up to 20 locations may be identified on a single SQCR.

(14) Upon implementation of IUID processes at DLA Distribution Centers 

and/or DOD storage activities, IUID data requirements will be populated on the SQCR when 

NSNs have an IUID Indicator Y. 

Staffing Note: The Federal Logistics Information System (FLIS) will be updated to support a 

new data field to identify the IUID Indicator. This new data element is a yes/no indicator to 

provide enterprise-wide visibility of IUID applicability for NSN items. Pending FLIS 

modernization, the IUID Indicator will be made available thru web-services using the Master 

Data Capability.

(15) When the Stock Screening Request is prepared, the requestor will be 

required to identify if a receipt restriction is needed for identification of materiel matching the 

inspection criteria during receipt and notification to the manager by SDR receipt notification. If 

a receipt restriction is needed, the requestor will have the option to provide an expiration date of 

the receipt restriction. If an expiration date is not provided, current manual procedures will be 

followed to modify/delete receipt restriction.

(16) Users who do not access WebSS/WebSQCR within seven calendar days of 

receiving notification of WebSS/WebSQCR workflow will be sent a system generated reminder 

email. (This is not the same as a follow-up transaction described below.) 

(17) A DLMS 842S/R follow-up transaction (Transaction Set Purpose Code 45) 

will be created automatically from DSS if an SQCR is not answered or does not provide 

actionable disposition using the following time standards:
ADC 1045, Attachment

Page 8

(a) 1

st follow-up prepared 56 days after SQCR is created,

(b) 2nd follow-up prepared 31 days after the 1st follow-up, and

(c) 3

rd follow-up prepared 31 days after the 2nd follow-up.

If the SQCR is not answered after the 3rd follow-up, communications should continue off-line 

until disposition is received. 

For non-DSS sites, the WebSQCR generator should use the above time standards to manually 

follow-up if the SQCR is not answered or does not provide actionable disposition. 

(18) Currently, a single DLMS appendix is used to define SDR and SQCRrelevant data element code lists. This change separates the codes to better support wider 

implementation and visibility. The list of discrepancy codes, action codes, and reply codes for 

use with SQCRs is in Enclosure 5. The majority of code values listed are also applicable to 

SDRs, so some text names are updated for wider joint use (meaning the name change is 

applicable to the existing SDR code set as well as the new set for SQCRs). Additionally, Reply 

Code 716 (recorded for information and possible corrective action) can no longer be used for 

future SDRs/SQCRs due to inappropriate assignment within the 700-series reserved for rejected 

SDRs; Reply Code 152 (Discrepancy report recorded for information and possible corrective 

action) will replace Reply Code 716.

(19) The Stock Screening Request process will be enhanced to provide the 

capability to request a stock screening on multiple batch/lot number combinations associated 

with an NSN.

(20) Materiel managers may request stock screening requests for all inspection 

types. Owners may submit stock screening requests for Type Inspection Code P only (Special 

Inspection at a Single Location). For all other inspection types, owners must coordinate with 

materiel managers to request screening of stock.

(21) For stock screening requests generated in a source system (except DLA’s 

EBS), the source system will be required to send only the action copies. WebSS will generate 

and send the information copies. When a stock screening request is cancelled from the source 

system (except DLA’s EBS), the source system will be required to send cancellation for the 

action copies. WebSS will generate and send the cancellation for the information copies. 

Staffing Note: The deviation described is provided for DLA’s EBS because the existing 

system interface for stock screening already transmits both action and information copy 

transactions to DSS and it was considered desirable to leave this program logic in place while 

transitioning to the web-enhanced process.

d. Revisions to Defense Logistics Manual (DLM) 4000.25:

(1) Revise DLM 4000.25, Defense Logistics Management Standards, Volume 2, 

Supply, Chapter 21, Stock Readiness, as shown in Enclosure 2.
ADC 1045, Attachment

Page 9

(2) Revise DLM 4000.25-2, MILSTRAP), Appendix 2.18, Type Inspection 

Codes, as shown in Enclosure 3.

(3) Revise DLMS Stock Screening Request transactions (842C/I and 842C/R) 

and SQCR transactions (842S/Q and 842S/R) as shown in Enclosure 4. 

(4) Establish new DLMS Volume 2, Appendix 7.29, Stock Readiness Relevant 

Data Elements as shown in Enclosure 5. Additionally, revise DLMS Volume 2, Appendix 7.28, 

Supply Discrepancy Report Relevant Data Elements as shown in Enclosure 5 for code values 

that are used concurrently in both SDR and Stock Readiness business processes.

e. Transaction Flow: Refer to Enclosure 6.

(1) Stock Screening Request:

(a) Stock Screening Requests may be prepared by owners/managers and 

transmitted via DLMS transaction or created on-line within the WebSS module. WebSS will 

validate and pass Stock Screening Request transactions to DSS for DLA distribution centers (or 

to other DLMS-capable Component systems as implemented), or convert to email and transmit 

to the email account as identified by the Service/Agency for non-DLMS-capable storage 

activities. Action copies are directed to storage activities known to have stock on hand. 

Information copies are directed to other storage activities in the supply chain. For DSS, all DLA 

distribution centers are to be included as either action or information copy when a Stock 

Screening Request is prepared.

(b) Stock Screening Replies may be transmitted via DLMS transaction or 

created on-line within WebSS. WebSS will validate and pass Stock Screening Reply 

transactions to DLMS compliant systems, or convert to email and transmit to the email account 

as identified by the Service/Agency.

(2) SQCR:

(a) SQCRs may be prepared by storage activities and transmitted via 

DLMS transaction or created on-line within the WebSQCR module. WebSQCR will validate 

and pass SQCR transactions to owners/managers or convert to email and transmit to the email 

account as identified by the Service Agency. 

Staffing Note: Under PDC 1084 (Reference 3.g.), when the SQCR is the result of managerrequested screening and non-manager owned materiel is identified, it is planned that the storage 

activity will send one transaction identifying both parties and WebSQCR will provide the action 

copy to the manager and the information copy to the owner. 

(b) SQCR replies, including interim replies, status updates, and 

completion notices, may be transmitted via DLMS transaction or created on-line within 

WebSQCR. WebSQCR will validate and pass SQCR transactions to DSS or convert to email 

and transmit to the email account identified by the Service/Agency.
ADC 1045, Attachment

Page 10

f. Alternatives: None available at this time. The modernization of Service/Agency 

systems requires compliance with the DLMS, including capability to support stock readiness 

using DLMS 842C/I, 842C/R, 842S/Q, and 842S/R. Until such capability is available, the 

WebSS and WebSQCR design will provide interim support.

5. REASON FOR CHANGE: This change will enhance the communication and visibility of 

processing Stock Screening Requests and SQCRs between the supply chain materiel

managers/owners and the storage activities. It will also provide a means of tracking all Stock 

Screening Requests and SQCRs systemically and reporting metrics, as needed. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change will decrease processing time of Stock Screening Requests

and SQCRs and provide accountability and metrics reporting for the Services and DLA. It will 

also allow SQCRs to be more efficiently processed by minimizing manual involvement. 

b. Disadvantages: No disadvantages are identified.

7. OTHER FUNCTIONAL REQUIREMENTS: Additional requirements for receipt 

restrictions not associated with stock screening requests will be developed as a separate PDC. It 

is anticipated that additional requirements will include a separate receipt restriction module for

adding, modifying, and deleting receipt restrictions. 

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET:

a. Target implementation is the first quarter fiscal year 2017. Joint coordination between

DSS, EBS, and Transaction Services is required for simultaneous implementation. The Services 

will be required to utilize WebSS and WebSQCR upon implementation, either via web entry or 

use of DLMS transactions. DLA Distribution will no longer accept emails or phone calls for 

new stock screening requests or new SQCR replies when WebSS and WebSQCR are 

implemented. These procedures extend to Component systems under modernization and DLMS 

implementation no later than 2019. Staggered implementation of the DLMS transactions for 

Component systems is authorized.

b. Target implementation for data element revisions falls into several categories.

(1) Discrepancy code updates are effective upon publication of this ADC.

(2) Type inspection code revisions will be published upon release of this ADC 

with the caveat that the code values being terminated under this change will continue to be 

authorized for use pending implementation of this ADC.

(3) The implementation convention (IC) will continue to identify data elements 

required under the current DLA implementation with notes indicating that they will no longer 

be authorized upon implementation of this ADC. After implementation, these data elements 

will be removed from the impacted ICs.
ADC 1045, Attachment

Page 11

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Cost savings are not available, but thousands of 

hours are committed to manually processing Stock Screening Requests and SQCRs (including

replies) by the supply chain and storage activity personnel. 

10. IMPACT:

a. New DLMS Data Elements: Revise DLMS data elements applicable to the DLMS 

Stock Screening Request and SQCR as shown in Enclosure 4. This change establishes new data 

elements as follows:

(1) Ending Date for Receipt Restriction (mapped to 842C/I 2/DTM01/0600, 

Code 576, Action End Date): This is the ending date for screening of new receipts based on a 

receipt restriction screen at the storage activity. 

(2) Internal Order Number (ION) (mapped to 842C/R, 842S/R, and 842S/Q, 

2/REF01/0700, Code IL, Internal Order Number): This is the order number against which the 

specific type of work performed by the storage activity is recorded. Field length must be 10 

alpha-numeric characters. 

(3) Inspection Time Expended (mapped to 842S/Q, 2/QTY01/0800, Code 9A, 

Time Expended): This is the time expended by the storage activity to conduct the inspection

requested. It is expressed as labor hours and minutes. Field length must be five positions 

formatted as HHHMM.

(4) Inspection Cost (mapped to 842S/Q 2/AMT01/2730, Code IF, Inspection 

Fee): This is the labor hour costs of inspection conducted by the storage activity. Field length is 

12 numeric characters. 

b. Changes to DLMS Data Elements: Type inspection code values/text names are 

updated as shown at Enclosure 3. Shipping, packaging, and storage discrepancy code values/text 

names are updated as shown at Enclosure 5 (changes impact codes listed in Logistics Data 

Resource Management Systems (LOGDRMS) for use with SDRs and SQCRs with goal to 

establish separate lists with common text names). 

c. Automated Information Systems (AIS):

(1) DLA DSS, EBS, and WebSDR will require changes to reflect the 

enhancements associated with this change. Coordination among these systems is required to 

implement the changes simultaneously. 

(2) There are no changes required to other DOD Component AIS, pending 

update of their systems to communicate directly with WebSS/WebSQCR to accept and respond 

to Stock Screening Requests and SQCRs transactions in lieu of using email communication and 

manually responding through WebSS and WebSQCR. 

d. Transaction Services: Significant effort is required to develop input screens for 

Stock Screening Request/replies, SQCR/replies, establish a data base for retaining historical 
ADC 1045, Attachment

Page 12

information for queries and metrics, and develop capability to provide outgoing email where 

DLMS transaction support is not available.

e. Non-DLM 4000.25 Series Publications: 

(1) Requires update to stock readiness guidance (reference 3.a.).

(2) Services may need to update internal guidance.

11. PROPOSED DLMS CHANGE 1045 STAFFING RESPONSE/COMMENT 

RESOLUTION:

Originator Response/Comment Disposition

1. Army Concur Noted

2. Marine Corps Concur Noted

3. Air Force Concur with comment:

Will users be able to gain access directly to WebSS 

and WebSQCR or is access only via WebSDR?

Noted

There will be a separate System Access 

Request for each business process/

application.

4. DLA Concur Noted

5. Navy Navy concurs with comment. After DLA defines the SQCR process 

and codifies it as they have done with 

WebSDR, Navy representative will ask

the PDREP office to duplicate the logic 

and create an SQCR module in PDREP 

as a standalone module which will 

mirror the SDR module currently 

operating in PDREP.

6. USTRANSCOM Abstain Noted
Enclosure 1, ADC 1045

Page 1

Enclosure 1, Screen/Email Layouts

A. Stock Screening Request

SSR - Request 

(Report) (31 March 2015).pdf

B. Stock Screening Reply

SSR Reply (31 March 

2015).pdf

C. WebSS Queries

Queries for WebSS 

(31 March 2015).pdf

D. Storage Quality Control Report- Storage Activity Report

SQCR SA Report (31 

March 2015).pdf

E. Storage Quality Control Report - Owner/Manager Reply

SQCR 

Manager_Owner Reply with SLOA (31 March 2015).pdf

F. Storage Quality Control Report - Storage Activity Completion

SQCR SA Completion 

(31 March 2015).pdf

G. WebSQCR Queries

Queries for 

WebSQCR (31 March 2015).pdf
Enclosure 1, ADC 1045

Page 2

H. DOD STOCK SCREENING REQUEST EMAIL

--------------Original Message-------------

From: DODWebSS@DLA.MIL [mailto:DODWebSS@DLA.MIL]

Sent: Date

To: Storage Activity

Subject: DOD WEBSS Message: Report Notification - Stock Screening Request Number 00000000000

=========================== UNCLASSIFIED ===============================

THIS IS A STOCK SCREENING REQUEST NOTIFICATION

**************************DO NOT REPLY TO THIS EMAIL *************************

This is an unmonitored mailbox

TO VIEW STOCK SCREENING REQUEST AND PROVIDE RESPONSE, 

LOG ONTO WEBSS AT HTTPS://WWW.WEBSS.DLA.MIL

WEBSS CONTROL NUMBER: 00000000000

SUBMISSION TYPE: REQUEST (TRANSACTION SET PURPOSE CODE 13) 

[Identify as appropriate: Cancellation - Code 01, 

Update/Additional Comments - Code 02, Follow-up - Code 

45, Information Copy - 22)

DOCUMENT TYPE: S - STOCK SCREENING REQUEST/REPLY

INSPECTION TYPE: [Identify as appropriate]

F - SAFETY OF FLIGHT

P - SPECIAL INSPECTION FOR SINGLE LOCATION

Q - QUALITY RELATED

R – REIMBURSABLE SPECIAL INSPECTION

U - SAFETY OF USE

X - CRITICAL SAFETY ITEM

Z - SUSPECT COUNTERFEIT

IF OFFLINE COMMUNICATIONS ARE REQUIRED, ALL PARTIES INVOLVED WITH THIS STOCK 

SCREENING REQUEST SHOULD BE INCLUDED.

DOD WEBSS SYSTEM ACCESS REQUESTS MUST BE SUBMITTED ON-LINE TO TRANSACTION 

SERVICES AT HTTPS://WWW.TRANSACTIONSERVICES.DLA.MIL

FOR DOD WEBSS QUESTIONS OR ASSISTANCE, CONTACT WEBSSHELP@DLA.MIL

THIS MESSAGE IS PROVIDED BY DOD WEBSS AS PART OF THE STOCK SCREENING TRANSFORMATION 

INITIATIVE.
Enclosure 1, ADC 1045

Page 3

I. DOD STOCK SCREENING REPLY EMAIL

--------------Original Message-------------

From: DODWebSS@DLA.MIL [mailto:DODWebSS@DLA.MIL]

Sent: Date

To: Owner/Manager

Subject: DOD WebSS Message: Reply (Materiel Found) Notification - Stock Screening Request Number 

00000000000

=========================== UNCLASSIFIED ===============================

THIS IS AN STOCK SCREENING REPLY NOTIFICATION

**************************DO NOT REPLY TO THIS EMAIL *************************

This is an unmonitored mailbox

TO VIEW REPORT AND RESPONSE, 

LOG ONTO WEBSS AT HTTPS://WWW.WEBSS.DLA.MIL

WEBSQCR CONTROL NUMBER: 00000000000

SUBMISSION TYPE: REPLY (MATERIEL FOUND) (TRANSACTION SET 

PURPOSE CODE 53)

[Identify as appropriate: 

REPLY (MATERIEL NOT FOUND) - CODE 10 

NOT PROCESSED (CANNOT REOPEN) - CODE 12

CANCEL REPLY - CODE 17

INTERIM RESPONSE - CODE 25]

DOCUMENT TYPE: S - STOCK SCREENING REQUEST/REPLY

INSPECTION TYPE: [Identify as appropriate]

F - SAFETY OF FLIGHT

P - SPECIAL INSPECTION FOR SINGLE LOCATION

Q - QUALITY RELATED

R – REIMBURSABLE SPECIAL INSPECTION

U - SAFETY OF USE

X - CRITICAL SAFETY ITEM

Z - SUSPECT COUNTERFEIT

DOD WEBSS SYSTEM ACCESS REQUESTS MUST BE SUBMITTED ONLINE TO TRANSACTION 

SERVICES AT HTTPS://WWW.TRANSACTIONSERVICES.DLA.MIL

FOR DOD WEBSS QUESTIONS OR ASSISTANCE, CONTACT WEBSSHELP@DLA.MIL

THIS MESSAGE IS PROVIDED BY DOD WEBSS AS PART OF THE STOCK SCREENING TRANSFORMATION 

INITIATIVE.
Enclosure 1, ADC 1045

Page 4

J. DOD SQCR REPORT EMAIL

--------------Original Message-------------

From: DODSQCR@DLA.MIL [mailto:DODSQCR@DLA.MIL]

Sent: Date

To: Owner/Manager

Subject: DOD SQCR Message – DISPOSITION REQUIRED – REPORT NUMBER

=========================== UNCLASSIFIED ===============================

THIS IS AN SQCR REPORT NOTIFICATION

**************************DO NOT REPLY TO THIS EMAIL *************************

This is an unmonitored mailbox

TO VIEW REPORT AND PROVIDE RESPONSE,

LOG ONTO WEBSQCR AT HTTPS://WWW.WEBSQCR.DLA.MIL

DOD WEB SQCR NUMBER: 00000000000

SUBMISSION TYPE: REPORT (INPUT CODE 01, 11, 15, 45, CO)

SQCR DOCUMENT TYPE: 5 – STORAGE QUALITY CONTROL REPORT

IF OFFLINE COMMUNICATIONS ARE REQUIRED, ALL PARTIES INVOLVED WITH THIS SQCR 

SHOULD BE INCLUDED.

DOD WEBSQCR SYSTEM ACCESS REQUESTS MUST BE SUBMITTED ONLINE TO DLA 

TRANSACTION SERVICES AT HTTPS://WWW.TRANSACTIONSERVICES.DLA.MIL

FOR DOD WEBSQCR QUESTIONS OR ASSISTANCE, CONTACT WEBSQCRHELP@DLA.MIL

THIS MESSAGE IS PROVIDED BY DOD WEBSQCR AS PART OF THE SQCR TRANSFORMATION INITIATIVE.
Enclosure 1, ADC 1045

Page 5

K. DOD SQCR REPLY EMAIL

Revised May 5, 2014

--------------Original Message-------------

From: DODSQCR@DLA.MIL [mailto:DODSQCR@DLA.MIL]

Sent: Date

To: Storage Activity

Subject: DOD SQCR Message – REPLY NOTIFICATION – SQCR REPORT NUMBER

=========================== UNCLASSIFIED ===============================

THIS IS AN SQCR REPLY NOTIFICATION

**************************DO NOT REPLY TO THIS EMAIL *************************

This is an unmonitored mailbox

TO VIEW DISPOSITION INSTRUCTIONS, LOG ONTO WEBSQCR AT 

HTTPS://WWW.WEBSQCR.DLA.MIL

DOD WEB SQCR NUMBER: 00000000000

SUBMISSION TYPE: REPLY (INPUT CODE-11)

DOCUMENT TYPE: 5 – STORAGE QUALITY CONTROL REPORT

DOD WEBSQCR SYSTEM ACCESS REQUESTS MUST BE SUBMITTED ON-LINE TO DLA 

TRANSACTION SERVICES AT HTTPS://WWW.TRANSACTIONSERVICES.DLA.MIL

FOR DOD WEBSQCR QUESTIONS OR ASSISTANCE, CONTACT WEBSQCRHELP@DLA.MIL

THIS MESSAGE IS PROVIDED BY DOD WEBSQCR AS PART OF THE SQCR TRANSFORMATION INITIATIVE.
ADC 1045, Enclosure 2

Page 1

Enclosure 2, DLMS Manual Revisions

Revise DLM 4000.25, DLMS, Volume 2, Chapter 21 as shown below (significant changes are 

identified by red bold italics and strikethrough)

C21. CHAPTER 21

STOCK READINESS PROGRAM1

C21.1 GENERAL. This chapter provides general information supporting the DoD Stock 

Readiness (SR) Program. The authoritative source for detailed procedures pertaining to this 

program is DLAI 4145.4/AR 740-3/AFMAN 23-125/NAVSUPINST 4400.100A/MCO 

4450.15A, Stock Readiness. Under the SR Program, the Department of Defense requires 

uniform care of supplies, including the inspection and reporting of condition and serviceability of 

materiel, and the scheduling, controlling, and reporting of packaging and other cost reimbursable 

actions in support of the stock readiness program. This chapter provides an overview of the 

DLMS transactions that support the stock readiness program. Initial implementation is internal 

to DLA and its storage activities using Distribution Standard System (DSS). The DoD 

Components will phase in usage during modernization. All transactions must be processed 

through the Defense Automatic Addressing System (DAAS). Capability to support 

communication with non-DLMS owner/managers and non-DSS storage sites using email and 

web-based processing is planned authorized2.

C21.1.1. Stock Screening Request/Reply. The electronic stock screening request is used 

by materiel owners/manager to request storage activities to perform a screening action based 

upon specified criteria. The storage activity will provide an electronic response to the request 

with results of the screening or to report that materiel matching the screening criteria was not 

found. The DLMS 842C/I Stock Screening Request and 842C/R Stock Screening Reply 

transactions replace the manual tracking and communication of screening requests and results 

where electronic capability is supported. This DLMS enhancement provides the DoD 

Components with the capability to use an electronic transmission method within their inventory 

management systems and improve tracking and management of screening actions.

C21.1.2. Storage Quality Control Report (SQCR)/Reply. The electronic SQCR is used by 

the storage activity to report storage quality issues requiring stock readiness work (e.g. repair, 

repackaging, testing, etc.) to the owner for approval. The DLMS 842S/Q Storage Quality 

Control Report/ and 842S/R SQCR Reply transactions, replace the SQCR, DD Form 1225, for 

information exchange under the DLMS. This DLMS enhancement provides the DoD 

Components with the capability to use an electronic transmission method within their inventory 

management systems and eliminates the exchange of hardcopy documents. This process 

includes both the storage activity report and the owner reply, including capability for an interim 

reply. A future enhancement to report storage activity completion of work is also available in 

 

1 DLMS procedures in this Chapter are effective February 2008.

2 Refer to ADC 1045. Target implementation is 1Q FY 2017.
ADC 1045, Enclosure 2

Page 2

the DLMS format3. The storage activity will provide a completion notice to inform the 

owner/manager that requested disposition has been completed.4

C21.2 APPLICABILITY AND SCOPE. This guidance is applicable to DoD Components 

owner/managers and storage activities. It applies to classes of supply that are managed by the 

DoD Components and stored at the storage activities, except Class V, Class VI, and Bulk Class 

III. Use is required for materiel stored operating under the DLA Distribution Standard System 

(DSS) and is supported by Component direction for other storage activities.

C21.3 STOCK SCREENING REQUEST/REPLY OVERVIEW. The materiel owner/manager 

will create a stock screening request to notify distribution activities to screen for potentially 

quality deficient/defective materiel. Triggers for stock screening actions include a Product 

Quality Deficiency Report (PQDR), Supply Discrepancy Report (SDR), the critical item 

management (CIM) process, or other notification of defect. The materiel owner/manager will

identify materiel to be screened by NSN, or part number/CAGE or other authorized form of 

materiel identification, specify the inspection type, and provide detailed instructions for the 

stock screening criteria (e.g., part numbers, vendor, markings, contract, etc.). Screening 

instructions may be defined by data elements within screening request or by narrative remarks.

Materiel managers can create a stock screening request for all inspection types. Materiel 

owners may create a stock screening request only for Type Inspection Code P, which is used to 

request a special inspection at a single storage activity. Materiel owners will coordinate all 

other stock screening requests with the materiel manager.

C21.3.1 Under DLMS, the stock screening request is prepared using the DLMS 842C/I, 

Stock Screening Request. The owner/manager will create and transmit a separate transaction for 

each action and information copy recipient (i.e., 28 transactions prepared for 28 storage 

activities). The owner/manager will identify as the action recipient those storage activities 

known by the owner/manager to have the materiel in question in storage. An information copy 

will also be reported provided to all other storage activities that might possibly have the 

identified stock in storage. When directing a stock screening request to a DLA Distribution 

Center, all DLA Distribution Centers must be identified as either action or information copy 

recipients. This process will ensure that all applicable materiel is screened, to include, for 

example, DLA-managed materiel that is now owned by the DoD Components. The only 

exception to this is for Type Inspection Code P, which is used to request a special inspection at 

a single storage activity. For Type Inspection Code P, information copies will not be provided 

to other storage activities.

C21.3.2 The stock screening request will remain open in the owner/manager application 

until a reply is received from all the action storage activities/locations indicating that the stock 

screening has been: completed with no defects found; completed with SQCR created; or 

completed with a “no stock” reply. An interim reply may be provided under exceptional 

circumstances with explanatory comments. When all action activity replies have been received, 

the request will be closed.

 

3 Refer to ADC 131, DLMS Submission of Electronic DD Form 1225, Storage Quality Control Report.

4

IBID.
ADC 1045, Enclosure 2

Page 3

C21.3.3 Under DLMS, the stock screening reply is prepared using the DLMS 842C/R, 

Stock Screening Reply, to close the automated coordination of stock screening actions. Storage 

activities will send a stock screening reply transaction to the owner/manager for storage activities 

identified for action. If no stock is stored at a particular storage activity, the storage activity will

send a “no stock” reply where designated for action.

C21.3.4 If the storage activity finds stock within its location, the storage activity will

automatically create an inspection workload using the data from the stock screening transaction. 

If the inspection type is critical safety item (CSI), the storage activity will automatically freeze 

the stock. When the inspection is complete, action storage activities will send a reply to the 

owner/manager with the results of the stock screening and close the screening request. When 

materiel is found matching the screening criteria, the reply will specify the quantity and 

condition of the materiel. Depending upon the results of the screening, the reply may indicate 

that an SQCR will follow.

C21.3.5 No screening reply is prepared by information stock screening request recipients. 

This is true regardless of the results of the screening. However, if defective materiel is located at 

a storage activity receiving only an information copy, an SQCR will be prepared for the materiel 

owner following guidance below.

C21.3.6 Detailed Requirements. The owner/manager will specify screening criteria as 

appropriate. Only one contract number (optionally including call number and CLIN) or vendor 

or batch/lot may be specified per request. The materiel owner/manager may specify up to five 

CAGE/part number or batch/lot number combinations associated with an NSN, (e.g., for CSI 

inspections). The owner/manager will assign an internal reference a unique control number for 

identification of the stock screening request that may be used to associate the request with the 

triggering event. During initial processing of the Stock Screening Request, WebSS will assign 

a Stock Screening Request control number, which will serve as the primary control number 

for the Stock Screening Request. The storage activity will respond to the Stock Screening 

Request including the WebSS control number as well as the storage activity assigned control 

number when transmitting a transaction in response to the Stock Screening Request. It is not 

necessary for storage activities to perpetuate the owner/manager-assigned control number. 

Instead, WebSS will ensure that all applicable control numbers are carried in all transactions 

generated after the original request. This reference number may be systemically assigned and

be perpetuated by the storage activity to the stock screening reply and any resulting SQCRs. 

Both The stock screening reference number and the document number must be included in all 

subsequent transactions. In addition, when applicable, The Product Quality Deficiency Report 

(PQDR) report control number (RCN) or the SDR document number should be included in the 

Stock Screening Request to provide a cross reference when the screening action is triggered by a 

PQDR or SDR. The WebSS control number for the Stock Screening Request, as well as the 

PQDR RCN, and SDR document number when applicable, will be perpetuated by the storage 

activity to any resulting SQCRs.

C21.3.6.1 Receipt Restriction. During Stock Screening Request creation, the 

owner/manager is required to identify if a receipt restriction is needed to identify and suspend 
ADC 1045, Enclosure 2

Page 4

materiel matching the screening criteria during receipt.

5

 If a receipt restriction is needed, the 

owner/manager will have the option to provide an expiration date of the receipt restriction. If 

an expiration date is not provided, the storage activity must be contacted to modify or delete 

receipt restrictions. Suspended materiel identified through the receipt restriction will be 

reported to the owner via SDR receipt notification under Chapter 17 pending enhanced 

procedures to notify both the owner and the manager.6

C21.3.6.2. Inspection Types.

7

Stock screening requests may be prepared for the 

following inspection types listed in Table C21.1. Inspection type is identified within the 

screening request and reply by the Type Inspection Code. The suspense date for completion of 

the screening action by the storage activity will be based upon the type of inspection requested 

per Table C21.T1. 

Table C21.T1. Type Inspection Code and Suspense Table

Type 

Inspection

Code

Definition Usage

Storage 

Activity 

Suspense

F Safety of Flight (SOF) Special inspection of SOF materiel or 

Aviation Safety Action Message

(ASAM)

5 days

P Special Inspection for 

Single Location

Specific to one storage activity (for 

example, take pictures of materiel at 

specific location)

15 days

Q Quality Related Applicable to screening subsequent to

PQDR or SDR

15 days

R Reimbursable Reimbursable special inspection. Goes 

to all DLA Distribution storage 

locations (action copy to those known 

to have materiel in stock and info copy 

to all others)

30 days

U Safety of Use (SOU) Special inspection of SOU materiel 5 days

X Critical Safety Item 

(CSI)

Special inspection of CSI materiel 5 days

Z Suspect counterfeit Inspection triggered by suspected 

counterfeit materiel/unauthorized 

product substitution (CMUPS)

15 days

C21.3.6.3. The owner/manager request format performs four functions:

C21.3.6.3.1. Stock Screening Request for Action. This is the basic request sent 

to storage locations where materiel matching screening criteria is known to be held.

 

5

Ibid

6

Ibid.

7

Ibid. Pending implementation, Code A (ASAM) will remain available for use.
ADC 1045, Enclosure 2

Page 5

C21.3.6.3.2. Informational Stock Screening. This is sent to storage locations 

where materiel matching screening criteria is not known to be held, but which may hold such 

materiel owned by other organizations.

C21.3.6.3.3. Cancellation. This cancels a previously transmitted request.

C21.3.6.3.4. Additional Comments. This identifies a follow-on separate 

transmission that provides clarification of the original request.

C21.3.7. The storage location reply format performs five functions:

C21.3.7.1. No Stock Found. Used by action storage activities to inform the 

owner/manager that no materiel matching the screening criteria was located.

C21.3.7.2. Stock Screening Completed. Used by action storage activities to inform 

the owner/manager that the stock screening action is complete and provide the results of the 

screening.

C21.3.7.3. Interim Reply – Comments Provided. This is used by exception when 

necessary to communicate with the owner/manager prior to completion of the screening action, 

e.g., to request additional time or clarification of the screening criteria.

C21.3.7.4. Not Processed – Additional Comments Rejected. This is used to provide 

notification that the additional comments from the owner/manager cannot be processed because 

the screening action has been completed and closed.

C21.3.7.5. Cancellation. This cancels a previously transmitted reply so that a 

corrected reply may be provided.

C21.4. STORAGE QUALITY CONTROL REPORT PROCESS OVERVIEW. The SQCR is 

submitted by storage activities when changes in the condition of stocks are discovered during 

stock surveillance, inspections/screening, or during distribution processes requiring stock 

inspection/screening. The SQCR is forwarded to the materiel owner to obtain disposition 

instructions, to include approval for reimbursable stock readiness work, e.g. repair, repackaging, 

testing, etc.

C21.4.1. Triggers for preparation of the SQCR include:

C21.4.1.1. Changes to an unserviceable condition when it is determined that there 

may be contractor liability for unserviceability under the terms of warranty clauses or 

unserviceability is due to a latent quality defect. Materiel in this condition must be transferred to 

SCC L (suspended litigation) pending negotiation with contractor(s) or receipt of disposition 

instructions.

C21.4.1.2. Transfers to SCC D (serviceable – test/modification), 

E (unserviceable – limited restoration), F (unserviceable – repairable), G (unserviceable –

incomplete), J (suspended in stock), and L (suspended – litigation).
ADC 1045, Enclosure 2

Page 6

C21.4.1.3. Changes in condition of dated, limited shelf-life materiel, medical, or 

subsistence items.

C21.4.1.4. The item in stock is unidentified or misidentified.

C21.4.2. Under DLMS, the SQCR is prepared by DSS DDs DLA distribution centers 

using the DLMS 842S/Q, SQCR. Where DLMS is not supported, the SQCR will be mailed or 

faxed entered via WebSQCR8to the materiel owner pending implementation of the DLMS or 

DAAS capability to convert transactions to email.

C21.4.3. Under DLMS, the SQCR response is prepared using the DLMS 842S/R, SQCR 

Reply. Where DLMS is not supported, the materiel owner will reply via WebSQCR.9 return the 

SQCR form annotated with the applicable response information.

C21.4.4. Upon completion of authorized reimbursable stock readiness work, the storage 

activity will annotate the hard-copy SQCR with the cost of the action and return it provide a 

completion notice to the materiel owner. The electronic SQCR storage activity reply with 

completion information is not applicable to DLA, which has query capability to provide visibility 

of inventory status. A DLMS enhancement for future implementation will support the storage 

activity notification to the materiel owner that work has been completed10.

C21.4.5. Detailed Requirements. The distribution storage activity must prepare an SQCR 

for each item, reporting quantity by condition code. The storage location may also be provided 

(up to 20 locations may be identified per SQCR.) Notification of SQCRs are forwarded to the 

appropriate materiel owner stock readiness (SR) coordinator for response by WebSQCRgenerated email. The SQCR will use up to two discrepancy codes in conjunction with 

narrative remarks to identify the problem being reported. The SQCR will remain open in at the 

storage activity until disposition is received from the materiel owner. The SR coordinator 

reviews the item for excess stock position, cost of action in relation to the value of materiel, etc., 

and approves or disapproves the stock readiness action request. When disapproving the stock 

readiness request, the SR coordinator will concurrently provide disposition instructions for the 

materiel. When approving the SR request, the SR coordinator will reply to the storage activity 

for action. A disposition/status reply code is available in the DLMS format to communicate the 

reply to reduce reliance on narrative text and to facilitate automated tracking/trend analysis.

C21.4.5.6. Inspection Types. An SQCR may be prepared as a result of any of the 

following inspection types: ASAM, SOF (including ASAM), special inspection, quality related 

(e.g., investigation resulting from a PQDR or SDR), SOU, CSI, visual (care of supplies in 

storage (COSIS))), outbound shipment, shelf-life inspection (cyclic), standard stock readiness, or 

 

8

Ibid. Pending implementation, SQCRs will be forwarded manually.

9 Refer to ADC 1045; target implementation is 1Q FY 2017. Pending implementation, the owner will return the 

SQCR form annotated with the applicable response information.

10 DLMS procedures in this Chapter are effective February 2008..
ADC 1045, Enclosure 2

Page 7

other suspect counterfeit. The inspection type is identified within the SQCR and reply by the 

type inspection code11.

Table C21.T2, Type Inspection Code and Suspense Table

Type 

Inspection 

Code

Definition Usage

Storage 

Activity 

Suspense

C Visual Monthly COSIS inspections Monthly

F Safety of Flight (SOF) Special Inspection of SOF materiel or 

Aviation Safety Action Message

5 days

P Special Inspection at 

Single Location

Specific to one storage activity (for 

example, take pictures of materiel at 

specific location)

15 days

Q Quality Related Applicable to screening subsequent to 

PQDR or SDR

15 days

R Reimbursable Reimbursable special inspection. Goes 

to all DLA Distribution storage 

locations (action copy to those known 

to have materiel in stock and info copy 

to all others)

30 days

S Shelf Life Monthly cyclic inspections for shelf life 

items 

Monthly

U Safety of Use (SOU) Special inspection of SOU materiel 5 days

X Critical Safety Item 

(CSI)

Special inspection of CSI materiel 5 days

Z Suspect counterfeit Inspection triggered by suspected 

counterfeit materiel/unauthorized 

product substitution (CMUPS)

15 days

C21.4.7. The storage activity will provide materiel identification by NSN, or

manufacturer’s CAGE /part number, or other form of materiel identification authorized by the 

DLMS format. It will also support identification by description if needed. Data content is 

comparable to the DD Form 1225. When applicable, the report will include the stock screening 

request reference number as a cross-reference between the screening request and the resulting 

SQCR. The SQCR will use a up to two discrepancy codes to identify the non-conformance 

situation. It provides the estimated/actual cost for repair or repackaging. By DLMS 

enhancement for future implementation, Item unique identification (IUID) data requirements 

 

11

 Refer to ADC 1045; target implementation is 1Q FY 2017. Pending implementation, the following codes will 

remain available for use:

 A ASAM

 O Outbound Shipment

 T Stock Readiness
ADC 1045, Enclosure 2

Page 8

will be populated on the SQCR in accordance with DoD Supply Policy when NSNs have an 

IUID Indicator Y. The SQCR/reply allows for item unique identification.

12

C21.4. 7.1. The storage activity SQCR format performs five functions:

C21.4.7.1.1. Original Report (Transaction Set Purpose Code 00).

C21.4.7.1.2. Correction (Transaction Set Purpose Code CO).

C21.4.7.1.3. Cancellation (Transaction Set Purpose Code 01).

C21.4.7.1.4. Historical Report. This is used to transmit a record of the SQCR 

to DAAS under DLMS, when an alternative method of communication was employed. 

Currently, it is only used when the DSS storage activity communicates with a DLA legacy ICP

Follow-up (Transaction Set Purpose Code 45).

C21.4. 7.1.5. Reconsideration Request (Transaction Set Purpose Code 15). 

This is used when the storage activity does not agree with the requested action, allowing the 

storage activity an option to request further review by the owner.

C21.4.7.2. The SQCR reply format performs three four functions:

C21.4.7.2.1. SQCR Reply. SQCR replies (Transaction Set Purpose Code 11)

are used by the materiel owner to provide disposition instructions on requested stock readiness 

work.

C21.4.7.2.2. SQCR Interim Reply. SQCR interim replies (Transaction Set 

Purpose Code 11) are used by the materiel owner to request additional information or 

clarification from the storage activity on requested stock readiness work. This requires 

inclusion of Reply Code 104 and clarifying narrative remarks. The submitting activity is 

encouraged to respond immediately, but no later than 31 days from issuance of the request. 

In a transactional response to the request for additional information, the submitting activity 

must provide a status update (Transaction Set Purpose Code SU) using Reply Code 321 to 

notify the action activity that the requested information is being provided or the submitter may 

provide clarification via off-line communication. No more than three request/response 

transactions per SQCR will be allowed. A fourth transmission of Reply Code 104 or 321 will 

result in systemic rejection and will require manual attention. 

C21.4.7.2.3. Status Update. A status update (Transaction Set Purpose Code 

SU) is a form of reply prepared by the activity that submitted the SQCR. It is used by the 

storage activity to provide information to the materiel owner, often in response to an interim 

reply requesting additional information or clarification. Using the Status Update allows for 

two-way communication between the submitting activity and the owner.

C21.4.7.2.4. Work Completion Notice. A completion notice (Transaction Set 

Purpose Code CN), is used by the storage activity to communicate with the materiel owner that 

 

12 Ibid. Refer to ADC 1045; target implementation is 1Q FY 2017. 
ADC 1045, Enclosure 2

Page 9

final action has been taken on the SQCR. This is equivalent to indicating the storage activity 

has closed the SQCR. The completion notice provides closing remarks and the date the closing 

action was completed. This is used to provide completion status to the materiel owner after 

approval is given to perform stock readiness work. The storage activity completion reply is 

provided in the DLMS format as an enhancement for future implementation with the Military 

Services.13

C21.4.7.2.3. Historical Reply. This is used to transmit a record of the SQCR 

Reply to DAAS under DLMS, when an alternative method of communication was 

employed.C21.4.8. WebStock Screening Request and WebSQCR Processing. The 

Owner/Manager or Storage Activity preparing the SSR or SQCR that do not have system 

functionality between the Inventory Control Point and Storage Activity will enter the Stock 

Screening Request or SQCR using WebSS secure access. The Stock Screening Request will 

electronically transmit via DAAS to the DLA Storage Activity for action. The Storage Activity 

will provide the Stock Screening Request Reply using DSS which will notify the Requesting ICP 

by email that there is a Reply in WEBSS. The SQCR Report from the Storage Activity will 

electronically transmit via DAAS to the Inventory Control Point for action. The ICP will 

provide a SCQR Reply to the Storage Activity via WebSS.

C21.4.8. WebSS and WebSQCR Processing 

C21.4.8.1. Owners/managers and storage activities that are not DLMS-capable will 

prepare the Stock Screening Request , SQCR, or associated reply using the Transaction 

Services-maintained WebSS or WebSQCR module within DoD WebSDR. The WebSS and 

WebSQCR will convert Web-entered Stock Screening Request, SQCR, and associated replies 

to DLMS transactions when directed to DLMS-capable Service/Agency systems. Activities 

lacking interface connectivity will receive email notification. Upon receipt of the email 

notification, authorized users must access the Web to obtain applicable information. Users 

who fail to access the Web within seven (7) calendar days of the notification email will receive 

a systemically-generated reminder email.

C21.4.8.2. Stock Readiness coordinators relying on WebSS and WebSQCR for 

information exchange must provide email addresses associated with each applicable nonDLMS owner/manager and storage activity Routing Identifier Code (RIC).

C21.4.8.3. WebSS and WebSQCR will block Web input and reject transactions 

associated with owner/manager or storage activity RICs that are not capable of receiving 

DLMS transactions or not registered for automated email notification.

C21.4.8.4. WebSS and WebSQCR will validate Web input and transactions for 

correct format and valid data content. Invalid Web input will be blocked and transactions 

rejected citing the applicable reply code. 

 

13 Ibid. 
ADC 1045, Enclosure 2

Page 10

C21.4.9 DAAS Query Capability.

14

 By DLMS enhancement for future implementation, 

when DAAS web-based processing is available for SQCR and Stock Screening Requests, The 

WebSS and WebSQCR will include capability to query to provide historical information by: 

NSN, CAGE/part number, control numbers, serial number or batch/lot (associated with NSN/part 

number), contract number or CAGE, date open, date closed, storage location activity, and 

owner/manager. The query function may be used to monitor storage activity responses to 

requested stock screening actions, displaying which activities have responded and which are 

outstanding. The stock screening request query will support drill down capability to review the 

associated SQCRs.

 

14 DAAS Query capability not currently available pending full implementation of ADC 240 and ADC 1045

supporting DLMS transactions for SSR/Reply and Web-enhanced Stock Screening Requests and SQCRs.
ADC 1045, Enclosure 3

Page 1

Enclosure 3, MILSTRAP Revisions

Revise DLM 4000.25-2, Appendix 2.18 as follows:

AP 2.18. APPENDIX 2.18

TYPE INSPECTION CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Numeric

EXPLANATION: Type Inspection Code is used with either MILSTRAP legacy

Document Identifier Code (DIC) DLX (Logistics 

Reassignment Technical and Quality Data (and 

corresponding DLMS 536L)); or with DLMS 842C/I (Stock 

Screening Request) and 842S/Q (Storage Quality Control 

Report (SQCR))

RECORD POSITION: 48 of DIC DLX

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270 Qualifier “EZ –

Type Inspection Codes”

AP 2.18.1. Type inspection codes used with MILSTRAP DIC DLX and corresponding 

DLMS 536L:

CODE EXPLANATION

1 Contractor.

2 Standard source inspection.

3 Inspection in accordance with ANSI/ASQC Q9000-1-1994, “Quality 

Management and Quality Assurance Standards-Guidelines and Selections for 

Use” (formerly MIL-I-45208A, “Military Specification Inspection System 

Requirements”).

4 Inspection in accordance with ANSI/ASQC Q9000-1-1994, “Quality 

Management and Quality Assurance Standards-Guidelines and Selections for 

Use” (formerly MIL-Q-9858A, “Military Specification Quality Program 

Requirements”).
ADC 1045, Enclosure 3

Page 2

AP 2.18.2. Type inspection codes used with DLMS 842S/Q SQCR and 842C/I Stock Screening 

Request: Only those codes identified with an asterisk (*) may be used on the 842C/I stock 

screening request transaction1.

CODE DEFINITION USAGE

* A Aviation Safety Action Message 

(ASAM)

 C Visuals (COSIS) Inspection Monthly care of supplies in storage (COSIS) 

inspections. Applicable to SQCRs only; not 

used on Stock Screening Requests.

* F Safety of Flight (SOF) Inspection Special inspection of SOF materiel or 

Aviation Safety Action Message (ASAM).

 O Outbound Shipment

* P Special Inspection at Single Location Specific to one storage location (e.g., take 

picture of materiel at specific location).

* Q Quality-Related Inspection (product 

quality discrepancy report (PQDR) or 

supply discrepancy report (SDR)

Inspection applicable to suspected quality 

problem, e.g., subsequent to receipt of PQDR 

or SDR.

* R Reimbursable Special Inspection For materiel stored at DLA distribution 

centers, request is transmitted to all DSS sites.

 S Shelf-life Inspection (cyclic) Monthly cyclic inspections for shelf life items. 

Applicable to SQCRs only; not used on Stock 

Screening Requests.

 T Stock Readiness

* U Safety of Use (SOU) Inspection Special inspection of SOU materiel.

* X Critical Safety Item (CSI) Inspection Special inspection of CSI materiel.

* Z Suspect Counterfeit Inspection Applicable to suspected counterfeit 

material/unauthorized product substitution 

(CMUPS).
ADC 1045, Enclosure 3

Page 3

1 Refer to ADC 240, DLMS Transactions for Stock Screening Request/Reply and Web-Enhanced 

Stock Screening Requests and Storage Quality Control Reports (SQCRs) and ADC 1045. Pending 

implementation of ADC 1045, targeted for first quarter FY 2017, the following codes will remain 

available:

 A Aviation Safety Action Message (ASAM)

 O Outbound Shipment

 T Stock Readiness
ADC 1045, Enclosure 4

Page 1

Enclosure 4, DLMS Implementation Convention (IC) Revisions

A. Revise Stock Screening Request as follows:

# Location DLMS 842C/I Revision Reason

1 DLMS 

Introductory 

Notes

Add to DLMS introductory note 3:

- ADC 1045, Revise the DLMS Stock Screening 

Request/Reply and Storage Quality Control Report 

(SQCR)/Reply to Support Transmission via new WebSS 

(Web Stock Screening) and WebSQCR Modules with 

Associated Data and Procedure Enhancements

Identifies change 

associated with the 

transaction.

2 1/N101/1200 Add Qualifier HA Materiel Owner with the associated DLMS 

note. Add new DLMS note 2 for existing Qualifier ICP.

HA Owner

DLMS Note: 

1. Use to identify materiel owner when the stock screen 

requester is not the materiel manager. 

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

ICP Inventory Control Point 

DLMS Note:

1. Use to identify materiel owner/manager initiating the stock 

screen request.

2. Use of this qualifier to be eliminated upon implementation 

of ADC 1045 (target implementation 1Q FY 2017).

Identification of the 

materiel owner for 

the transaction. 

Use of this qualifier

transitions from the 

generic multipurpose Qualifier 

ICP in preparation 

for separate 

identification of the 

owner or manager 

as the action or 

information copy 

recipient.

3 1/PER/1700 Add segment level note.

DLMS Note: Use a second repetition if needed to identify 

additional communication numbers. Must provide email

address and at least one phone number.

Clarification

4 1/PER03/1700 Add qualifier FX Facsimile and associated DLMS note.

FX Facsimile 

DLMS Note: 

1. Use for the commercial fax number. 

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide a fax 

number for the 

POC

5 1/PER07/1700 Add qualifier WF Work Facsimile Number and associated 

DLMS note.

WF Work Facsimile Number

DLMS Note: 

1. Use for the DSN fax number.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide a DSN 

fax number for the 

POC
ADC 1045, Enclosure 4

Page 2

# Location DLMS 842C/I Revision Reason

6 1/PER09/1700 Open PER09 segment for use with the associated DLMS note.

DLMS Note: 

1. Use for the office symbol/activity code and/or position title 

of the requestor. (Available only on the first iteration of the 

PER segment.)

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide the 

office symbol or 

position title of the 

requestor

7 2/DTM01/0600 Delete Qualifier 094 and associated DLMS note:

094 Manufacture

DLMS Note:

Use to identify the date manufactured as screening criteria.

Functionality for 

screening by 

manufacture date is 

not required.

8 2/DTM01/0600 Add qualifier 576 Action End Date and DLMS note:

576 Action End Date

DLMS Note: 

1. Use to provide the ending date for screening of new 

receipts based upon receipt restriction screen at storage 

activity. (If an ending date is not provided, originator must 

communicate directly with the storage activity to terminate).

2. A date may only be provided when a receipt restriction flag 

is set to “Y” at 2/REF01/0700 Code RAA.

3. Refer to ADC 1045; target implementation 1Q FY 2017. 

Provides option for 

expiration date of 

receipt restriction.

9 2/REF01/0700 Delete Qualifiers PWC and TN, and their associated DLMS 

notes:

PWC Preliminary Work Candidate Number

DLMS Note:

1. Use to identify a Requisition Alert Document Number.

2. Authorized DLMS enhancement under DLA industrial 

activity support agreement. Refer to ADC 381.

TN Transaction Reference Number

DLMS Note:

 1. Must use to provide unique document number for each 

screening request. 

 2. The Document Number consists of the originating activity 

DoDAAC, four-digit date, and an incremental serial number. 

Requisition Alert 

Document Number 

is not needed when 

submitting a Stock 

Screening Request. 

The Stock 

Screening Request 

is not assigned a 

document number 

(this was a planned 

DLMS 

enhancement now 

considered 

unnecessary).

10 2/REF01/0700 Revise existing Qualifier YM DLMS notes:

YM Resource Screening Reference 

DLMS Note:

1. Use to identify the originator’s system assigned control 

number. 

Clarifies the use of 

the control 

numbers.
ADC 1045, Enclosure 4

Page 3

# Location DLMS 842C/I Revision Reason

2. If the request is originated in WebSS, this will be the 

WebSS assigned control number. A WebSS control number 

will also be assigned during transaction processing. Once 

assigned, the WebSS control number must be used in all 

transactions.

3. Use multiple occurrences as needed. Identify the number 

in REF02 and the originating system e.g. WebSS or EBS for 

DLA, in REF03. 

4. The screening request reference control number is defined 

as 9 positions alphanumeric.

Add Qualifier RAA Restricted Availability Authorization and 

DLMS note:

RAA Restricted Availability Authorization 

DLMS Note: 

1. Must use on screening requests (Transaction Set Purpose 

Code (BNR01) 13 or 22) to indicate whether the requesting 

activity authorizes creation of a receipt restriction screen 

based on the criteria provided in the screening request. 

Screening upon the receipt will result in preparation of a 

receipt notification SDR for the corresponding materiel. The 

receipt restriction flag value must be “Y” (Yes, restriction 

required) or “N” (No, restriction not required).

2. An associated termination date for receipt screening may 

be provided at 2/DTM01/0600 Code 576.

3. Refer to ADC 1045; target implementation 1Q FY 2017. 

Revise existing Qualifier QR DLMS note:

Use to identify the PQDR report control number (RCN) for 

cross reference when the stock screening request was 

triggered by a PQDR. Up to 5 PQDR RCNs may be entered.

Functionality for 

receipt restriction 

option. 

Supports desired 

functionality.

11 2/REF03/0700 Revise DLMS Note:

Description 

DLMS Note: Use to identify the generating system associated 

with the request reference control number, e.g., WEBSS, EBS,

ADRS.

Identifies WebSS

and placeholder 

values for Service 

systems.

12 2/REF04/0700 Revise DLMS note for Qualifier W8:

W8 Suffix 

DLMS Note:

1. When citing the SDR document number (using 

Nonconformance Report Number, Code NN), use to identify 

the document number suffix if one is provided.

2. For W8: field length = 1.

Requisition Alert 

Document Numbers 

are not required 

when submitting 

Stock Screening 

Request.
ADC 1045, Enclosure 4

Page 4

# Location DLMS 842C/I Revision Reason

3. When used in association with the Requisition Alert 

Document Number (Qualifier PWC, above), this will be the 

requisition alert document suffix. The Requisition Alert

Document Number Suffix is an Authorized DLMS enhancement 

under DLA industrial activity support agreement. Refer to 

ADC 381.

13 2/LQ01/1050 Add Qualifier COG and DLMS Note and revise DLMS notes 

for existing Qualifier EZ

COG Cognizance Symbol

DLMS Note:

1. Use to identify the materiel cognizance symbol (COG) of 

the end item. Applicable to US Navy screening requests.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

EZ Type Inspection Code

DLMS Note:

1. Must use to identify Type Inspection Code assigned to this 

stock screening action.

2. Cite the applicable code in LQ02, below.

A= Aviation Safety Action Message (ASAM)

F = Safety of Flight (SOF) Inspection (includes Aviation 

Safety Action Message (ASAM))

P = Special Inspection Request to One Depot at Single 

Location

U= Safety of Use (SOU) Inspection 

Q = Quality Related Inspection (PQDR or SDR) 

R = Reimbursable Special Inspection (For materiel stored at 

DLA distribution centers, request must be transmitted to all 

DSS sites.)

X = Critical Safety Item (CSI) Inspection

Z = Other Suspect Counterfeit Inspection

3. Refer to ADC 1045; target implementation 1Q FY 2017. 

Pending implementation, Code A (ASAM) will remain 

available for use.

Supports required 

functionality.

14 2/NTE01/2400 Revise DLMS Note for existing Qualifier ADD:

ADD Additional Information

DLMS Note: 1. Use to provide additional information to the 

storage location regarding the screening request.

2. Use only in a second transmission of the screening request 

(BNR01=02, ADD) to provide clarification or new updated

information after the initial request has been processed. 

3. Use multiple repetitions of the NTE segment as needed; the 

maximum cumulative field length NTE02 elements is 500 750

characters.

Clarifies the 

requirements that 

this is an update to 

the initial request. 

Expands the field 

length.
ADC 1045, Enclosure 4

Page 5

# Location DLMS 842C/I Revision Reason

15 2/NTE01/2400 Revise DLMS Note to existing Qualifier WHI:

WHI Warehouse Instruction 

DLMS Note:

1. Use to identify specific instructions provided to the storage 

location for this on the initial (new) stock screening request.

2. Use multiple repetitions of the NTE segment as needed; the 

maximum cumulative field length of the NTE02 elements is

500 750 characters.

Clarifies the 

requirements that 

this is the initial 

request.

Expands the field 

length.

16 2/N101/2800 Delete Qualifier HA and DLMS note:

HA Owner 

DLMS Note:

1. Identify the material owner by routing identifier as 

screening criteria.

2. Not used at this time.

Owner 

identification is 

moved up to the 

header level in the 

transaction.

17 Throughout the

842C/I 

transaction

Change all Federal Notes to DLMS Notes throughout the

842C/I

Administrative 

update. 

B. Revise Stock Screening Reply as follows:

# Location DLMS 842C/R Revision Reason

1 DLMS 

Introductory 

Notes

Add to DLMS introductory note 3:

- ADC 1045, Revise the DLMS Stock Screening Request, 

Storage Quality Control Report (SQCR) and Associated 

Replies to Add Capability for Transmission via new 

WebSS and WebSQCR Modules and Administrative 

Updates

Identifies change 

associated with the 

transaction.

2 1/BNR06/0200 Add new DLMS note 2 for existing Qualifier Code ZB and add 

Qualifier Code G3. Use the same DLMS note for Code G3. 

G3 Confirmation Response

1. Use to identify a stock screening reply.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

ZB Report of Work Candidate

1. Use to identify a stock screening reply.

2. Use of this qualifier to be eliminated upon implementation 

of ADC 1045.

G3 more accurately 

identifies the stock 

screening reply. 

3 1/N101/1200 Add Qualifier Code HA and associated DLMS note. Add new 

DLMS note 2 for existing Qualifier ICP.

HA Owner

DLMS Note:

1. Use to identify materiel owner to which the Stock 

Identification of the 

materiel owner for 

the transaction. Use 

of this qualifier 

transitions from the 

generic multi-
ADC 1045, Enclosure 4

Page 6

# Location DLMS 842C/R Revision Reason

Screening Reply is addressed.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

ICP Inventory Control Point 

DLMS Note:

1. Use to identify materiel owner/manager to receive the reply.

2. Use of this qualifier to be eliminated upon implementation 

of ADC 1045 (1Q FY 2017).

purpose Qualifier 

ICP in preparation 

for separate 

identification of the 

owner or manager as 

the action or 

information copy 

recipient.

4 1/PER/1700 Add segment level note.

DLMS Note: Use a second repetition if needed to identify 

additional communication numbers. Must provide email 

address and at least one phone number.

Clarification

5 1/PER03/1700 Add qualifier FX Facsimile and associated DLMS note.

FX Facsimile

DLMS Note: 

1. Use for the commercial fax number.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide a fax 

number for the POC

6 1/PER07/1700 Add qualifier WF Work Facsimile Number and associated 

DLMS note.

WF Work Facsimile Number

DLMS Note: 

1. Use for the DSN fax number.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide a DSN 

fax number for the 

POC

7 1/PER09/1700 Open PER09 segment for use with the associated DLMS note.

DLMS Note: 

1. Use for the office symbol/activity code and/or position title 

of the requestor. (Available only on the first iteration of the 

PER segment.)

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide the office 

symbol or position 

title of the requestor

8 2/DTM01/0600 Delete qualifier 319 and its associated DLMS note.

319 Failed

DLMS Note:

Use to indicate the reply date indicating additional stock 

screening comments failed to process.

Not required

9 2/REF01/0700 Delete qualifiers 86, 9R, PWC, and their associated DLMS 

notes:

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation (KO) Number associated 

Operation Numbers, 

Job Order Numbers, 

and Requisition 

Alert Document 

Numbers are not 

needed when 
ADC 1045, Enclosure 4

Page 7

# Location DLMS 842C/R Revision Reason

with the JO.

2. Authorized DLMS enhancement under DLA industrial 

activity support agreement. Refer to ADC 381.

9R Job Order Number

DLMS Note:

1. Use to identify a Job Order (JO) Number.

2. Authorized DLMS enhancement under DLA industrial 

activity support agreement. Refer to ADC 381.

PWC Preliminary Work Candidate Number

DLMS Note:

1. Use to identify a Requisition Alert Document Number.

2. Authorized DLMS enhancement under DLA industrial 

activity support agreement. Refer to ADC 381.

submitting an Stock 

Screening Request . 

Depot personnel do 

not require this 

document number to 

process the Stock 

Screening Request.

10 2/REF01/0700 Add the qualifier IL and an associated DLMS note:

IL Internal Order Number

DLMS Note:

1. Use to enter the internal order number (ION).

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

Supports DLA 

requirement.

11 2/REF01/0700 Revise existing qualifier YM DLMS notes:

YM Resource Screening Reference 

DLMS Note:

1. Use to identify the originator’s system assigned control 

number. Must use to identify the WebSS-assigned control 

number. perpetuate the reference number (e.g., quality 

notification number) provided by the originating system to 

identify the reference number provided by the originating 

system to identify the stock screening request. Use multiple 

occurrences as needed.

2. Identify the number in REF02 and the originating associated

system e.g., WebSS or EBS for DLA, in REF03. 

3. The screening request reference control number is defined 

as 9 positions alphanumeric.

Revise existing qualifier QR DLMS note:

Use to identify the PQDR report number for cross reference 

when the stock screening request was triggered by a PQDR 

when applicable. Up to 5 PQDR RCNs may be entered.

Clarifies the use of 

the reference/control 

number.

Supports desired 

functionality.

12 2/REF03/0700 Revise DLMS Note:

Description 

Identifies WebSS

and placeholder 

values for Service 

systems.
ADC 1045, Enclosure 4

Page 8

# Location DLMS 842C/R Revision Reason

DLMS Note: Use to identify the generating-system associated 

with the request reference/control number, e.g., WEBSS, EBS,

ADRS.

13 2/REF04/0700 Revise DLMS note for qualifier W8:

W8 Suffix 

DLMS Note:

1. When citing the SDR document number (using 

Nonconformance Report Number, Code NN), use to identify the 

document number suffix if one is provided.

2. For W8: field length = 1.

3. When used in association with the Requisition Alert 

Document Number (Qualifier PWC, above), this will be the 

requisition alert document suffix. The Requisition Alert 

Document Number Suffix is an Authorized DLMS enhancement 

under DLA industrial activity support agreement. Refer to 

ADC 381.

Requisition Alert 

Document Numbers 

are not required 

when submitting 

Stock Screening 

Request.

14 2/LQ01/1050 Add qualifier code COG and DLMS Note and revise DLMS 

notes for existing Qualifier EZ:

COG Cognizance Symbol

DLMS Note:

1. Use to identify the materiel cognizance symbol (COG) of 

the end item. Applicable to US Navy screening requests.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

EZ Type Inspection Code

DLMS Note:

1. Must use to identify Type Inspection Code assigned to this 

stock screening action.

2. Cite the applicable code in LQ02, below.

A= Aviation Safety Action Message (ASAM)

F = Safety of Flight (SOF) Inspection (includes Aviation 

Safety Action Message (ASAM))

P = Special Inspection Request to One Depot at Single 

Location

U= Safety of Use (SOU) Inspection 

Q = Quality Related Inspection (PQDR or SDR) 

R = Reimbursable Special Inspection (to all Depots)

X = Critical Safety Item (CSI) Inspection

Z = Other Suspect Counterfeit Inspection

3. Refer to ADC 1045; target implementation 1Q FY 2017. 

Pending implementation, the following codes will remain 

available for use:

 A Aviation Safety Action Message (ASAM)

 O Outbound Shipment

 T Stock Readiness

Supports desired 

functionality.
ADC 1045, Enclosure 4

Page 9

# Location DLMS 842C/R Revision Reason

15 2/NTE01/2400 Revise DLMS note for existing qualifier VEC:

VEC Verification Comments 

DLMS Note:

1. Use to provide comments from the storage location for this 

stock screening action.

2. Use multiple repetitions of the NTE segment as needed; the 

maximum cumulative field length of the NTE02 elements is

500 750 characters.

Expands the field 

length.

16 Throughout the

842C/R 

transaction

Change all Federal Notes to DLMS Notes throughout the

842C/R

Administrative 

update.

C. Revise the Storage Quality Control Report as follows:

# Location DLMS 842S/Q Revision Reason

1 DLMS 

Introductory 

Notes

Add to DLMS introductory note 3:

- ADC 1045, Revise the DLMS Stock Screening Request/Reply 

and Storage Quality Control Report (SQCR)/Reply to Support 

Transmission via new WebSS (Web Stock Screening) and 

WebSQCR Modules with Associated Data and Procedure 

Enhancements

Identifies 

change 

associated with 

the transaction.

1/BNR01/0200 Delete Qualifier 49 and DLMS note:

49 - Original - No Response Necessary 

DLMS Note:

1. Use to indicate SQCR is forwarded for update to historical records only. 

DAAS is intended recipient.

2. Also use for receipt acknowledgement.

Add new Qualifiers 45 and 15 with associated DLMS 

notes:

45 Follow-up

DLMS Note: 

1. Storage activities use to follow-up on open SQCRs.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

15 Re-Submission

DLMS Note:

1. Storage activities use to request reconsideration or contest

of an SQCR disposition, e.g. when the storage activity cannot take 

action directed in the SQCR response (must include additional 

clarifying remarks.)

There is no 

requirement 

for historical 

reporting 

capability.

Adds 

additional 

functionality to 

the SQCR 

process.
ADC 1045, Enclosure 4

Page 10

# Location DLMS 842S/Q Revision Reason

2. Refer to ADC 1045; target implementation 1Q FY 2017.

4 1/N101/1200 Add Qualifier HA and KA with the following DLMS notes. Revise 

DLMS notes for existing Qualifiers Z4 and SB:

HA Owner

DLMS Note: 

1. Use to indicate the materiel owner.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

KA Item manager 

DLMS Note:

1. Use to indicate the item manager.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

SB Storage Area 

DLMS Note:

Use to indicate the storage activity. Distribution Depot. This is a 

future enhancement per DD Form 1225, September 2001. 

Z4 Owning Inventory Control Point 

DLMS Note:

1. Use to indicate the ICP (material owner).

2. Use of this qualifier to be eliminated upon implementation of 

ADC 1045 (target 1Q FY 2017).

5 1/N106/1200 Add qualifier PK and associated DLMS note:

PK Party to Receive Copy

DLMS Note:

1. Use to send an information copy if the materiel manager is 

different than the materiel owner.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

Supports future 

functionality to 

be able to 

provide an 

action copy to 

one party and 

an information 

copy to 

another.

6 1/PER09/1700 Open PER09 data element for use with the associated DLMS note.

DLMS Note: 

1. Use for the office symbol/activity code/and or position title of 

the point of contact.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

To provide the 

office symbol 

or position 

title.

7 2/HL03/0100 Revise DLMS note associated with existing Qualifier I:

I Item

DLMS Note:

Use the IUID loop to identify IUID data consistent with IUID data 

requirements or materiel identification by batch/lot number. When 

providing IUID, the storage location may also be provided. When 

providing batch/lot number(s), the storage location and quantity 

Clarification.
ADC 1045, Enclosure 4

Page 11

# Location DLMS 842S/Q Revision Reason

may be provided. The IUID data is carried in the REF and N1 

segments contained within the NCD loop. The NCA loop may be

used in the IUID loop to provide reclassification information. Use 

a separate IUID loop for each item or each batch/lot number. Use 

only the REF, N1, and NCA Segments in this loop. Skip this level 

when not applicable.

8 2/LIN02/0200 Delete Qualifier ZZ and DLMS note:

ZZ - Mutually Defined 

DLMS Note:

Use to identify material by other than NSN or part number.

Qualifier not 

required.

9 2/LIN04/0200 Delete Qualifiers CN and MN and the associated DLMS note; add 

Qualifier MG and associated DLMS note:

CN Commodity Name

DLMS Note: 

Use to indicate nomenclature

MN Model Number

MG Manufacturer’s Part Number

DLMS Note:

Use to identify the manufacturer’s part number when the primary 

materiel identification is provided by NSN or LSN.

Provides 

specific 

mapping for 

materiel 

identification 

values.

10 2/LIN06/0200 Add qualifiers ZB and MG and associated DLMS note:

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the manufacturer’s part number when the 

primary materiel identification is provided by NSN or LSN.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

ZB Commercial and Government Entity (CAGE) Code

Provides 

specific 

mapping for 

materiel 

identification 

values.

11 2/LIN08/0200 Add Qualifiers CN and ZB and associated DLMS note:

CN Commodity Name

DLMS Note: 

Use to indicate nomenclature.

ZB Commercial and Government Entity (CAGE) Code

Provides 

specific 

mapping for 

materiel 

identification 

values.

12 2/LIN10/0200 Add Qualifier MN:

MN Model Number

Provides 

specific 

mapping for 

materiel 

identification 

values.
ADC 1045, Enclosure 4

Page 12

# Location DLMS 842S/Q Revision Reason

13 2/DTM01/0600 Delete Qualifier 011 and DLMS note and revise DLMS notes for 

existing Qualifiers 511, 565, and 947:

011 - Shipped 

DLMS Note:

Use to indicate the Date Samples were shipped.

511 Shelf Life Expiration

DLMS Note:

Use to indicate the Shelf-Life Expiration Date of Sample for 

identified materiel.

565 Date of Property Inspection

DLMS Note:

1. Use to indicate Date of Last COSIS Inspection was completed.

2. An ANSI data maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release.

947 Preparation

DLMS Note:

1. Use to identify the preparation date of the SQCR. 

2. This date must be the same or later than the date of the 

inspection (identified by Qualifier 565).

Qualifier is not 

required. The 

date samples 

are shipped is 

available via 

the MRO date. 

Clarifies that 

the expiration 

date is of 

materiel and 

not of the 

sample.

Inspection may 

be a special 

inspection in 

lieu of a 

COSIS 

inspection.

Clarifies the 

inspection date 

should be date 

it was 

completed. 

Clarifies usage 

instructions.

14 02/DTM05/0600 Open DTM05-06 for use. Add Qualifier TQ:

TQ Date Expressed in Format MMYY

DLMS Note:

1. Use if only the month and year are available for the 

manufacture date, packed date, or shelf life expiration date.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

15 2/REF01/0700 Delete Qualifiers BU, DO, F8, ME, VW and DLMS notes. Revise 

DLMS note for existing Qualifier TN:

BU - Buyer's Approval Mark 

DLMS Note:

1. Use to indicate Marking Adequate. Indicate adequate marking with a "Y" in 

REF02. Indicate Marking Not Adequate with an "N".

2. An ANSI data maintenance action will be taken to obtain a more 

Listed 

qualifiers are 

not used on the 

SQCR report. 

Discrepancy 

codes indicate 

marking and 

contractor

liability.
ADC 1045, Enclosure 4

Page 13

# Location DLMS 842S/Q Revision Reason

appropriate code for use in a future version/release.

D0 - Data Reliability Code 

DLMS Note:

1. Use to indicate Contractor Liability. Indicate Contractor Liable with a "Y" 

in REF02. Indicate Contractor Not Liable with an "N".

2. An ANSI data maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release.

F8 - Original Reference Number 

DLMS Note:

Use to indicate the originator's SQCR number when different from 

the system assigned report control number, e.g. locally assigned 

report number or report number.

ME - Message Address or ID 

DLMS Note:

Use to indicate Authority for Inspection Number. Populate with 

message number for any special inspections or the words 

STANDARD COSIS.

VW - Standard 

DLMS Note:

1. Use to indicate Serviceability Standard. Enter "Standard COSIS" or the 

number of the storage serviceability standard as appropriate.

2. An ANSI data maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release.

TN Transaction Reference Number

DLMS Note:

Use to identify the applicable document number when 

available. (The SQCR document number may be systemgenerated/assigned by the storage activity when a document 

number is no longer associated with the materiel in storage.)

Not Required

Not Required

Not used on 

the SQCR 

report

Requirements 

for the 

population of a 

document 

number for the 

SQCR were 

clarified for 

staffing of 

PDC 1084. 

16 2/REF01/0700 Add Qualifiers IL and QR and associated DLMS Notes. Revise 

DLMS notes for existing Qualifier NN, YM, and PWC:

IL Internal Order Number

DLMS Note:

1. Use to identify the internal order number (ION).

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

QR - Quality Report Number

DLMS Note:

1. Use to identify the PQDR Report Control Number (RCN) when 

stock screening resulting in SQCR was associated with a PQDR.

Clarify the 

requirements 

for the SQCR.
ADC 1045, Enclosure 4

Page 14

# Location DLMS 842S/Q Revision Reason

Up to 5 PQDR RCNs may be entered.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

NN Nonconformance Report Number

DLMS Note:

1. Use multiple occurrences as needed to identify applicable 

report control numbers. 

2. Use to identify the WebSQCR assigned report control number 

assigned for Web-entered SQCRs or during transaction 

processing of SQCR transactions. 

3. Use to indicate the originator's SQCR report control number. 

This will be the originator's system assigned number (e.g., the 

Depot Control Number). 

4. Identify the number in REF02 and the originating system (e.g., 

ADRS for the Distribution Depot) in REF03.

5. The SQCR report control number is defined as 9 positions 

alphanumeric.

YM Resource Screening Reference 

DLMS Note:

Use to perpetuate the reference number (e.g., quality notification 

number) provided by the owner/manager originating system to 

identify the stock screening in the stock screening request which 

resulted in this SQCR.

PWC Preliminary Work Candidate Number 

DLMS Note:

1. Use to identify a Requisition Alert Document Number to protect 

materiel for use by authorized local users at industrial work 

sites. 

2. Authorized DLMS enhancement under DLA industrial activity 

support agreement. Refer to ADC 381.

17 2/REF03/0700 Add DLMS note to the data element at REF03:

Description

DLMS Note: Use with originator's SQCR report control number 

(REF01=NN) to identify the generating-system, (e.g., ADRS or 

WebSQCR). 

Clarification.

18 2/QTY01/0800 Delete existing Qualifiers 39, 85, 95, PO and DLMS notes. Add 

new Qualifier 9A and associated note.

39 - Shipped Quantity 

DLMS Note:

Use to indicate the sample quantity shipped.

85 - Lot Size

Listed data 

elements are 

not provided 

by the storage 

activity when 

submitting the 

SQCR.
ADC 1045, Enclosure 4

Page 15

# Location DLMS 842S/Q Revision Reason

95 - Data Storage Quantity 

DLMS Note:

Use to indicate Storage Quantity Level (SQL).

PO - Percentage of Ordered Quantity 

DLMS Note:

Use to indicate Serviceability Quality Level. This will be a five-digit 

field, with three implied decimal points showing the percent defective.

9A Time Expended

DLMS Note: 

1. Use to indicate the time expended to conduct the inspection 

expressed as labor hours and minutes. Field length is five 

positions formatted as HHHMM, and must include leading and 

training zeros as necessary to fill the length requirement. 

Allowable minutes (MM) are 00-59. No decimal point is allowed.

Provide the expended time value in QTY02, and use with 

QTY03=LH to indicate the unit of measure is Labor 

Hours.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

Supports 

desired 

capability to 

provide 

additional 

information to 

the owner.

19 2/LQ01/1050 Add Qualifiers COG, BG, and HB and associated DLMS notes. 

Delete Qualifiers GY, JE, ML and DLMS notes. Revise DLMS 

note for existing Qualifier 83:

83 Supply Condition Code

DLMS Note:

1. Use to indicate the Condition Code prior to reclassification 

(Condition Code From).

2. The reclassification condition code (Condition Code To) is

identified using Qualifier BG listed in the reclassification section 

(NCA loop).

COG Cognizance Symbol

DLMS Note:

1. Use to identify the materiel cognizance symbol (COG) of the 

end item. Applicable to US Navy SQCRs.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

BG Condition

DLMS Note:

1. Use for supply condition code after reclassification (Supply 

Condition Code-To).

2. Refer to ADC 1045; target implementation 1Q FY 2017

(pending implementation the Supply Condition Code-To is 

located at 2/LQ01/4650). 

HB Discrepancy Advice Code

Supports 

required 

functionality. 

Condition 

Code To is 

remapped from 

current 

location in the 

SQCR 

transaction 

because it does 

not vary by 

quantity/locati

on as originally 

planned.
ADC 1045, Enclosure 4

Page 16

# Location DLMS 842S/Q Revision Reason

DLMS Note:

1. Use to show the action requested by the initiator of the SQCR.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

GY - Cause of Loss Code

DLMS Note:

Use to identify the Cause Code. 

A data maintenance action was approved in version 5030. The 

approved code/name is "DCC - Cause Code".

JE - Preservation Data Code 

DLMS Note:

1. Use to indicate Level of Preservation and Packaging. Enter 

Code A, B, or C, in LQ02.

2. The Level of Preservation and Packaging supports current 

functionality. A future enhancement will transition to use of 

Method of Preservation.

ML – Lot Type Code

20 2/LQ01/1050 Revise DLMS notes for existing Qualifiers EZ, JC and JH:

EZ Type Inspection Code

DLMS Note:

Use to indicate type of inspection. e.g., CYCLIC, Shelf Life 

Expiration, Special, Outbound Shipment, or Other.

C = Visual (COSIS) Inspection

S = Shelf Life Inspection

P = Special Inspection Request to One Depot at Single Location

U= Safety of Use Inspection 

X = Critical Safety Item (CSI) Inspection

Z = Suspect Counterfeit Inspection

F = Safety of Flight (SOF) Inspection (includes Aviation Safety 

Action Message (ASAM)

Q = Quality Related Inspection 

R = Reimbursable Special Inspection (to all Depots)

3. Refer to ADC 1045; target implementation 1Q FY 2017. 

Pending implementation, the following codes will remain 

available:

 A ASAM

 O Outbound Shipment

 T Stock Readiness

JC Preservation Material Code

DLMS Note:

1. Use to indicate the Method of Preservation (MOP)/Special 

Preservation Code as defined in MIL-STD-2073-1D.2. This data 

Clarifies the 

definitions of 

each qualifier. 
ADC 1045, Enclosure 4

Page 17

# Location DLMS 842S/Q Revision Reason

element is provided as a replacement for Level of Preservation and 

Packaging. This is a future enhancement per DD Form 1225, 

September 2001.

JH Packing Requirement Level C Code 

DLMS Note:

1. Enter appropriate code in LQ02: “C” to indicate Packing Level 

C; “CP” to Use to indicate Commercial Packaging. "M" to 

indicate Minimum Military Packing Level Enter Code CP in LQ02, 

when applicable. 

2. Codes C and CP support current functionality and will transition 

to use of Code M. This is a future enhancement per DD Form 1225, 

September 2001.

21 2/REF01/2600 Delete Qualifiers PM, QW, , and associated DLMS notes. 

PM Part Number

DLMS Note:

1. Use in UID loop to identify the Applicable Part Number. This 

will be the original part number when associated with the UII.

2. A data maintenance action was approved in version 5020. The 

approved code/name is "OPN - Original Part Number".

QW New Part Number

DLMS Note:

Use in UID loop to indicate the Current Part Number when 

different from the original part number identified in the UII.

Removes 

obsolete 

content.

22 2/REF04-01/ 

2600

Delete Qualifier TO and DLMS note and close the REF04:

TO - Dealer Type Identification 

DLMS Note:

1. Use to provide the UII Type, e.g. VIN, UID1, UID2, etc. Use with REF01 

code U3. 

2. A data maintenance action was approved in version 5030. The approved 

code/name is "UTY - Unique Item Identifier Code".

Removes 

obsolete 

content.

23 2/AMT01/2730 Add Qualifier IF. Delete Qualifiers 10, RP, Z1, and Z2 and DLMS 

notes. Revise DLMS note for existing Qualifier UI:

IF Inspection Fee

DLMS Note:

1. Use to indicate the labor hour costs of inspection.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

10 Shipment Value in U.S. Dollars 

DLMS Note:

Use to indicate the total dollar value of the discrepant material.

RP Repair 

Supports 

required 

functionality.

The storage 

activity does 

not submit this 

information 

when 
ADC 1045, Enclosure 4

Page 18

# Location DLMS 842S/Q Revision Reason

DLMS Note:

Use to indicate Estimated Repair Cost.

UI Total Costs 

DLMS Note:

1. Use to indicate sum of materiel, labor, and repair costs. This is a 

future enhancement per DD Form 1225, September 2001.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

Z1 Repackaging Labor Cost

DLMS Note:

Use to break down estimated costs for labor. This is a future enhancement per 

DD Form 1225, September 2001.

Z2 Repackaging Material Cost

DLMS Note:

Use to break down estimated repackaging material costs, including material 

costs associated with preservation, packaging, packing, and marking 

(PPP&M).

submitting the 

SQCR.

24 2/N101/2800 Delete all qualifiers and DLMS notes; close the N1 segment:

69 Repairing Outlet 

DLMS Note:

Use to indicate Name of Activity which can Perform Repairs. 

Identify by name and/or DoDAAC.

RP Receiving Point for Customer Samples 

DLMS Note:

Use to indicate Samples Shipped To Address. Identify lab by name

and/or DoDAAC/CAGE.

SU Supplier/Manufacturer 

DLMS Note:

Use to indicate contractor (packed by). Provide name and CAGE

(for serviceable materiel only) not a RIC.

X2 Party to Perform Packaging 

DLMS Note:

Use to identify party who packaged discrepant material if 

different from contractor. Provide name and/or DoDAAC.

IAT Party Executing and Verifying 

DLMS Note:

1. Use in UID loop to indicate the Enterprise Identifier (EID) 

responsible for the UII. A data maintenance action was approved 

in version 5020. The approved code/name is "EID - DoD 

The storage 

activity does 

not submit this 

information 

when 

submitting the 

SQCR report. 

Some data 

elements are 

provided on 

the SQCR 

Reply and have 

been moved to 

the Reply.
ADC 1045, Enclosure 4

Page 19

# Location DLMS 842S/Q Revision Reason

2/N102/2800

2/N103/2800

Enterprise Identifier".

2. The value of the UID Issuing Agency Code (IAC) may be 

derived from the qualifier used for the Enterprise Identifier. Use 

only N103 qualifiers for which a corresponding IAC is noted.

Description

1 D-U-N-S Number, Dun & Bradstreet 

DLMS Note:

Corresponds to ISA 'UN'.

8 UCC/EAN Global Product Identification Prefix 

DLMS Note:

Corresponds to ISA '0-9'.

10 Department of Defense Activity Address Code 

(DODAAC) 

DLMS Note:

Corresponds to IAC ‘LD’.

33 Commercial and Government Entity (CAGE) 

DLMS Note:

Corresponds to IAC 'D'.

41 Telecommunications Carrier Identification Code 

DLMS Note:

Corresponds to IAC 'LB' (ANSI T1.220, Commercial Telecommunications 

Standards).

M4 Department of Defense Routing Identifier Code (RIC

25 2/NCA/3400 Revise DLMS Notes at segment level:

DLMS Note:

Use this loop to identify Reclassification of Supplies Inspected. 

Repeat the NCA up to 20 times as needed for each combination of 

condition code/quantity/location. This loop may be used in two 

ways:

a. Use this loop inside the UID NCD loop to provide 

reclassification information for the specified uniquely identified 

item/batch/lot.

b. If items are not uniquely identified, use this loop inside the 

Report NCD loop for each set of condition code/quantity/location.

Clarification of 

usage. 

26 2/N101/4100 Revise DLMS note for existing Qualifier L1:

L1 Inspection Location

DLMS Note:

Use to indicate Reclassification of Supplies Inspected identify the 

storage location for the inspected materiel. [This information is 

not normally transmitted outside the Distribution Depot.]

For SQCR, maximum length is 16.

The storage 

location may 

be provided via 

SQCR per 

agreement by 

DLA.
ADC 1045, Enclosure 4

Page 20

# Location DLMS 842S/Q Revision Reason

27 2/LQ01/4650 Revise DLMS note for existing Qualifier BG

BG Condition

DLMS Note:

1. Use to indicate reclassification Condition Code (the Condition 

Code-To) 

2. This qualifier to be remapped upon implementation of ADC 

1045. The new location will be 2/LQ01/1050.

Remapped 

under revised 

format.

28 Throughout the

842S/Q transaction

Change all Federal Notes to DLMS Notes throughout the

842S/Q

Administrative 

update.

D. Revise the Storage Quality Control Report Reply as follows:

# Location DLMS 842S/R Revision Reason

1 DLMS Introductory 

Notes

Add to DLMS introductory note 3:

- ADC 1045, Revise the DLMS Stock Screening 

Request/Reply and Storage Quality Control Report 

(SQCR)/Reply to Support Transmission via new WebSS (Web 

Stock Screening) and WebSQCR Modules with Associated 

Data and Procedure Enhancements

Identifies 

change 

associated 

with the 

transaction.

2 1/BNR01/0200 Remove Qualifier 49 and add Qualifier CN and SU and 

associated DLMS notes:

49 Original - No Response Necessary

DLMS Note:

1. Use to indicate SQCR is forwarded for update to historical 

records only. DAAS is intended recipient.

2. Also use for receipt acknowledgement.

CN Completion Notification

DLMS Note:

1. Use to indicate the storage activity providing this 

transaction has closed the SQCR record internally. (This 

may not mean that all associated actions have been completed 

by other activities applicable to the SQCR.)

2. Refer to ADC 1045; implemented for DLA use by 

agreement. 

SU Status Update

DLMS Note: 

1. Use to provide additional information or status in response 

to an interim reply from the action activity.

2. Use to report recommendations or findings to the materiel 

There is no 

requirement 

for historical 

reporting 

capability. 

This 

functionality 

was never 

implemented.

Adds 

additional 

functionality 

to the SQCR 

process. 

Completion 

Notice and 

Status Update 

already 

implemented 

between DSS 

and EBS.
ADC 1045, Enclosure 4

Page 21

# Location DLMS 842S/R Revision Reason

owner in response to an SQCR investigation.

3. Refer to ADC 1045; implemented for DLA use by 

agreement. 

3 1/BNR06/0200 Delete Qualifier G3 and associated note:

G3 Confirmation Response

DLMS Note:

Use to indicate a Distribution Depot (DD) notification to the 

ICP that requested work has been

completed. This is a future enhancement per DD Form 1225, 

September 2001, to confirm completion

for Military Services; not required for DLA owned material.

No longer 

necessary 

with the 

addition of 

Transaction 

Set Purpose 

Code CN 

functionality. 

This 

functionality 

was never 

implemented.

4 1/N101/1200 Add Qualifier HA and KA with the following DLMS notes. 

Revise DLMS notes for existing Qualifiers SB and Z4.

HA Materiel owner

DLMS Note:

1. Use to indicate the materiel owner when different from the 

manager.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

KA Item manager 

DLMS Note:

1. Use to indicate the item manager.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

SB Storage Area 

DLMS Note:

Use to indicate the storage activity Distribution Depot. This 

is a future enhancement per DD Form 1225, September 2001. 

Z4 Owning Inventory Control Point 

DLMS Note:

1. Use to indicate the ICP (materiel owner).

2. Use of this qualifier to be eliminated upon 

implementation of ADC 1045 (target 1Q FY 2017).

Clarification.

5 1/N106/1200 Add Qualifier PK and associated DLMS note.

PK Party to Receive Copy

DLMS Note:

1. Use to send an information copy if the materiel manager is 

different than the materiel owner.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 
ADC 1045, Enclosure 4

Page 22

# Location DLMS 842S/R Revision Reason

6 1/PER01/1700 Add Qualifier MG and associated DLMS note; revise DLMS 

notes for Qualifier A4 and IC:

A4 Owner Representative 

DLMS Note:

Use on the materiel owner ICP reply (with N101 = HA (or 

Z4 pending implementation of ADC 1045) to identify the 

materiel owner ICP/Defense Supply Center POC.

IC Information Contact

DLMS Note:

Use on the storage activity status update or completion notice

(with N101=SB) 

MG Manager

DLMS Note: 

1. Use on the manager reply (with N101=KA) 

2. Refer to ADC 1045; target implementation 1Q FY 2017.

Clarification.

7 1/PER09/1700 Open PER09 data element for use with the associated DLMS 

note.

DLMS Note:

1. Use to convey the office symbol/activity code/and or 

position title of the requestor.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

8 2/LIN02/0200 Delete Qualifier ZZ and the associated DLMS note.

ZZ Mutually Defined

DLMS Note:

Use to identify materiel by other than NSN or part number.

Qualifier 

code is not 

needed

9 2/LIN04/0200 Add Qualifier MG and associated DLMS note:

MG Manufacturer’s Part Number

DLMS Note:

Use to identify the manufacturer’s part number when the 

primary materiel identification is provided by NSN or LSN.

Provides 

specific 

mapping for 

materiel 

identification 

values.

10 2/LIN06/0200 Add qualifiers ZB and MG and associated DLMS note:

MG Manufacturer's Part Number

DLMS Note:

Use to identify the manufacturer’s part number when the 

primary materiel identification is provided by NSN or LSN.

ZB Commercial and Government Entity (CAGE) Code

Provides 

specific 

mapping for 

materiel 

identification 

values.

11 2/LIN08/0200 Add qualifier ZB. Provides 

specific 
ADC 1045, Enclosure 4

Page 23

# Location DLMS 842S/R Revision Reason

ZB Commercial and Government Entity (CAGE) Code

mapping for 

materiel 

identification 

values.

12 2/DTM01/0600 Open DTM01 data element for use with associated DLMS 

note.

947 Preparation

DLMS Note:

1. Use to identify the preparation date of the SQCR Reply, 

Status Update, or Completion Notice.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

13 2/DTM02/0600 Open DTM02 data element for use with Qualifier 947 

Preparation date.

14 2/REF01/0700 Add new Qualifiers IL and TN and associated DLMS notes; 

delete Qualifier F8 and DLMS note; and update DLMS note 

for Qualifier NN:

IL Internal Order Number 

DLMS Note:

1. Use to enter the internal order number (ION).

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

TN Transaction Reference Number

DLMS Note:

1. Use to enter the applicable document number from the 

original SQCR. (The SQCR document number may be 

system-generated/assigned by the storage activity when a 

document number is no longer associated with the materiel in 

storage.)

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

F8 - Original Reference Number 

DLMS Note:

Use to indicate the originator's SQCR number when different 

from the system assigned report control number, e.g. locally 

assigned report number or report number.

NN Nonconformance Report Number 

DLMS Note:

1. Use multiple occurrences of the REF segment as needed 

to identify applicable report control numbers. 

2. Use to identify the WebSQCR assigned report control 

Reference 

number is not 

required.

Clarification.

Requirements 

for the 

population of 

a document 

number for 

the SQCR 

were clarified

for staffing of 

PDC 1084. 
ADC 1045, Enclosure 4

Page 24

# Location DLMS 842S/R Revision Reason

number assigned for Web-entered SQCRs or during 

transaction processing of SQCR transactions. 

3. Use to indicate the originator's SQCR report control 

number.

4. Identify the number in REF02 and the originating system 

(e.g., EBS for DLA) for the reply transaction in REF03.

5. The SQCR report control number is defined as 9 positions 

alphanumeric.

This will be the originator's system assigned number (e.g. 

Depot Control Number). Identify the number in REF02 and the 

originating system. Repeat the REF segment if more than one 

SQCR report control number must be provided for the SQCR.

15 2/REF03/0700 Add DLMS note to the data element at REF03:

Description

DLMS Note: Use with originator's SQCR report control 

number (REF01=NN) to identify the generating-system, (e.g., 

WebSQCR or the Service/Agency system creating the reply 

transaction, e.g., EBS, ADRS).

Identifies 

applicable 

systems.

16 2/REF04-01/0700 Insert new DLMS note 1 associated with existing Qualifier

W8:

W8 Suffix

DLMS Note:

1. When citing the requisition number (using Transaction 

Reference Number, Code TN), use to identify the document 

number suffix if one is provided.

Correction 

for missing 

note.

17 2/LQ01/1050 Add Qualifiers BG and COG; delete Qualifier GY and 

associated DLMS note. Revise DLMS note 1 and delete 

existing note 2 under D and DLMS note under HD qualifiers: 

BG Condition

DLMS Note:

1. Use for reclassification of condition code (Supply 

Condition Code-To).

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

COG Cognizance Symbol

DLMS Note:

1. Use to identify the materiel cognizance symbol (COG) of 

the end item. Applicable to US Navy SQCRs.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

GY Cause of Loss Code

DLMS Note:

Use to identify the Cause Code. 

Supports 

required 

functionality.

Clarification
ADC 1045, Enclosure 4

Page 25

# Location DLMS 842S/R Revision Reason

A data maintenance action was approved in version 5030. The 

approved code/name “TDC – Discrepancy Report Type Code.”

D Court Document Type Code 

DLMS Note:

1. Use to identify the Type Document Code. The SQCR 

process is identified by Document Type 5. This is a DLA 

unique data element. Code list is available in DLAH 4140.4, 

CDCS Handbook.

2. For SQCR indicate Document Type 5. 

HD Discrepancy Status or Disposition Code

DLMS Note: Use up to two repetitions one repetition to 

identify the disposition. Also referred to as Reply Code.

18 2/NTE01/2400 Revise DLMS note for existing Qualifier AES;

AES Actual Evaluation Summary 

DLMS Note: Use with BNR06 Code 11 to provide 

owner/manager ICP disposition instructions. Use with SU or 

CN to provide storage activity reply/remarks. Use multiple 

occurrences of the NTE segment as needed; (Total

cumulative field size in the NTE02 for remarks is restricted to

750 500 characters.)

Clarification.

All remarks 

will use the 

same 

qualifier.

19 2/REF01,

REF03,

REF04/2600

Delete all qualifiers and close the segment:

BT Batch Number

DLMS Note:

Use in UID loop to identify the Batch, Lot or Production run 

related to the item.

PM Part Number

DLMS Note:

1. Use in UID loop to identify the Applicable Part Number. 

This will be the original part number when

associated with the UII.

A data maintenance action was approved in version 5020. The 

approved code/name is "OPN – Original Part Number".

QW New Part Number

DLMS Note:

Use in UID loop to indicate the Current Part Number when 

different from the original part number identified in the UII.

T0 Dealer Type Identification

DLMS Note:

The owner

does not 

submit this 

information 

when 

submitting 

the SQCR 

reply. The 

storage 

activity does 

not submit 

this 

information 

when 

providing the 

work 

completion 

notification 

reply.
ADC 1045, Enclosure 4

Page 26

# Location DLMS 842S/R Revision Reason

1. Use to provide the UII Type, e.g. VIN, UID1, UID2, etc. Use 

with REF01 code U3.

2. A data maintenance action was approved in version 5030. 

The approved code/name is "UTY - Unique Item Identifier 

Type".

20 2/N101/2800

2/N103/2800

2/N104/2800

Delete all qualifiers, associated DLMS notes, and close the 

entire segment:

IAT Party Executing and Verifying

1 D-U-N-S Number Dun & Bradstreet

8 UCC/EAN Global Product Identification Prefix

10 Department of Defense Activity Address Code 

(DODAAC)

33 Commercial and Government Entity (CAGE)

41 Telecommunications Carrier Identification Code

M4 Department of Defense Routing Identifier Code (RIC)

Segment is not 

needed

21 Throughout the

842S/R transaction

Change all Federal Notes to DLMS Notes throughout the

842S/R

Administrative 

update.
ADC 1045, Enclosure 5

Page 1

Enclosure 5, Data Element Appendix

1. Insert new appendix for stock readiness code values as Appendix 7.29 as shown below and update 

DLMS Volume 2, Appendix 7, Data Elements and Codes Index, accordingly.

2. Revise DLMS Volume 2, Appendix 7.28, Supply Discrepancy Report Relevant Data Elements, to 

standardize the code definitions between the SDR and SQCR process as shown below. Revisions to 

AP7.28 based upon AP7.29 publication are shown in red bold italics (rather than repeating these as a 

separate enclosure). For example, code definitions that are shared by the SDR and SQCR process are 

updated to use generic code terminology to support both processes (“discrepancy report” vs. “SDR”). 

AP7.29 APPENDIX 7.29

STOCK READINESS RELEVANT DATA ELEMENTS

AP7.29.1. GENERAL. This appendix provides a consolidated reference resource for data elements 

and their associated code sets applicable to Stock Screening Request and Storage Quality Control 

Report (SQCR) submissions and responses. These data elements are applicable in all Stock Screening 

Requests and SQCR processing under the DLMS. The following data elements are included in this 

appendix. Within the context of stock readiness procedures, these data elements may be recognized by 

abbreviated names as indicated.

 Shipping, Packaging, and Storage Discrepancy Code. Also referred to as Discrepancy 

Code.

 SDR or SQCR Requested Action Code. Also referred to as Action Code.

 Discrepancy Status or Disposition (Reply) Code. Also referred to as Reply Code.

 Discrepancy Report Document Type Code. Also referred to as Document Type.

AP7.29.2. IN-STORAGE DISCREPANCY CODES. The following codes are used to provide a 

description of the discrepant condition. Up to two discrepancy codes may be used on a single report. 

DISCREPANCY CODES

Condition of Materiel

A1 Condition of stored materiel changed because of damage

A2 Condition of materiel changed because of deterioration

A3 Stored materiel is misidentified

A4 Stored materiel is incomplete

A5 Stored materiel requires repair

C1 In a condition other than shown on supply document or on the supporting inspection/test 

certificate (if hazardous materiel use code H1)

C2 Expired shelf life item (if hazardous materiel use code H5)

C6 Damage caused by pilferage, vandalism, or theft

Hazardous Material

D601 Hazardous waste profile sheet omitted

D602 Hazardous waste profile sheet incomplete or incorrect
ADC 1045, Enclosure 5

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DISCREPANCY CODES

D701 Hazardous waste manifest omitted

D702 Hazardous waste manifest incomplete or incorrect

H1 Hazardous item in a condition other than shown on supply document or on the 

supporting inspection/test certificate

H2 Hazardous item in storage damaged or requires repair

H3 Lack of a Material Safety Data Sheet (MSDS) in Hazardous Material Information 

Resource System (HMIRS)

H4 Non-radioactive item classified as radioactive, or non-hazardous item classified as 

hazardous

H5 Expired hazardous shelf life item

Lumber

L1 Moisture exceeds allowable percentage

L2 Not treated in accordance with specification

L3 Product off grade

L4 Improper size

L5 Improper tally

L6 Improper or no grade mark on product

L7 Rotten product

L8 Splits, excessive wane, scant, or not end trimmed (one or all)

Overage

O5 Concealed overage discovered in a sealed shipping container

O6 Overage due to unit of issue/unit of pack incompatibility 

Packaging Discrepancy Codes1

P0 Improper packaging

P1 Improper preservation

P101 Cleaning inadequate, incorrect, or omitted

P102 Preservative inadequate, incorrect, or omitted

P103 Barrier materiel inadequate, incorrect, or omitted

P104 Unit pack cushioning inadequate, incorrect, or omitted

P105 Unit container inadequate, incorrect, omitted or oversized

P106 Desiccant incorrect, improperly located, or omitted

P107 Tape/closure of unit container incorrect or inadequate

P108 Hazardous materiels not removed as required

P109 Improper preservation of hazardous materiels (includes ammunitions/ explosives)

P110 Level of protection excessive or inadequate

P112 Non-conformance to specified requirements for preservation (explanation required)

 

1 Two-position packaging discrepancy codes are not applicable for new submissions after September 1, 2013. Refer to 

ADC 1059. 
ADC 1045, Enclosure 5

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DISCREPANCY CODES

P113 Electrostatic/electromagnetic device preservation inadequate or omitted

P114 Concealed preservation defect found in storage (explanation required)

P199 Improper preservation not identified by other code; see remarks

P2 Improper packing

P201 Container inadequate, incorrect, or oversized

P202 Intermediate container inadequate, incorrect, oversized, or omitted

P203 Exterior container inadequate, incorrect, oversized, or omitted

P204 Blocking and bracing inadequate, incorrect, or omitted

P205 Cushioning inadequate, incorrect, or omitted

P206 Level of protection excessive or inadequate

P207 Container deteriorated

P208 Skids incorrect or omitted

P209 Improper packing of hazardous materiels (includes ammunitions/explosives)

P210 Non-conformance to specified requirements for packing (explanation required)

P211 Improper foam-in-place

P212 Reusable container not used or improperly prepared

P213 Closure incorrect or inadequate

P214 Concealed packing defect found in storage (explanation required)

P215 Non-conformance to specified requirements for wood packaging materiel (WPM)

P299 Improper packing (not identified by other code); see remarks

P3 Improper markings

P301 Identification markings omitted, incomplete, incorrectly located, or not legible

P302 Improper marking of hazardous materiels (includes ammunitions/explosives)

P303 Labels omitted or improperly affixed

P304 Contract data omitted, incomplete, incorrectly located, or not legible

P305 Precautionary or handling markings omitted, incomplete, or not legible

P306 Shelf-life markings omitted, incorrect, or not legible

P307 Bar code markings omitted, or not legible

P308 Incorrect lot number

P309 Set or assembly markings omitted

P311 Non-conformance to specified requirements for marking (explanation required).

P312 Electrostatic/electromagnetic device markings inadequate or omitted

P313 Packing list omitted or incorrectly located

P399 Improper markings not identified by other code; see remarks

P4 Improper unitization (includes palletization and containerization)

P405 Protective covering/wrapping inadequate, improper, or omitted

P499 Improper utilization not identified by other code; see remarks
ADC 1045, Enclosure 5

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DISCREPANCY CODES

Quality-Related Stock Screening (DLA Distribution Center Storage Activity Only)

Q11 Returned or stock screen item, PQDR exhibit deficiency

Q22 New procurement receipt, customer return, redistribution order or stock screen item 

quality deficiency, contractual non-compliance including specification and/or technical 

data deficiency

Q33 Returned, redistribution order, or stock screened item suspected materiel deficiency 

(DLA Customer Returns Improvement Initiative (CRII) items only)

Q55 Item under investigation

Q66 Customer return or stock screen item failed under use

Q77 New receipt, customer return, redistribution order to stock screen item identified as a 

Critical Safety Item (CSI)

Shortage or Nonreceipt

S6 Unit of issue/unit of pack incompatible 

S9 Incomplete component, assembly, set, kit, outfit (CASKO) (do not use to report 

cannibalization of Supply System Responsibility Item (SSRI), Components Of End Item 

(COEI), or Basic Issue Item (BII); see Discrepancy Code C4)

Technical Markings (Name Plates, Log Books, Operating Handbooks, Special Instructions)

T1 Technical data markings missing

T2 Technical data markings illegible or mutilated

T3 Precautionary operational markings missing

T4 Inspection data missing or incomplete

T5 Serviceability operating data missing or incomplete

T6 Warranty data missing

T7 Missing part number on bare item

T9 Operating handbooks, log books, and/or special instructions missing

Unique Identification and Unidentifiable Materiel

U01 Unique identification data on label missing, damaged, or unreadable

U02 Unique identification data on item missing, damaged, or unreadable

U05 Non-conformance to unique identification requirements under terms of contract

U06 Multiple containers without separate unique identification data listings

U07 Mismatch between unique identification data on item and label

U10 Mismatched or missing unique identification discovered upon opening a sealed pack

U11 Materiel unidentifiable; stock number missing or damaged

Other Discrepancies

Z1 Other discrepancy - see remarks

Z5 Immediate resolution/replacement of discrepant item under DLA industrial activity 

support agreement

Z6 Discrepancy report resubmitted following cancellation must use with other codes 
ADC 1045, Enclosure 5

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AP7.29.3. SQCR REQUESTED ACTION CODES. The Requested Action Code is used to provide a 

description of the action requested by the initiator of the SQCR. Only one action code may be used per 

SQCR under DLMS. 

Action Codes

1A Disposition instructions for discrepant materiel requested; financial action not applicable.

1Z Other action requested (see remarks).

2C Technical documentation/data requested.

3B Discrepancy reported for corrective action and trend analysis; no reply required.

AP7.29.4 DISCREPANCY STATUS OR DISPOSITION (REPLY) CODES. Action activities use the 

Discrepancy Status or Disposition (Reply) Codes to codify a response to an SQCR. This data element 

may be referred to as a Reply Code. Up to two reply codes may be used on a single SQCR reply to 

provide complete disposition instructions and additional information as needed. WebSQCR and 

WebSS may also use reply codes on automatic reject replies for transactions that fail edit criteria. 

System design should accommodate clear text for ease of use and interpretation. The following Reply 

Codes may be used on the SQCR.

Reply Codes

The 100-series codes provide status of financial resolution, materiel disposition instructions, or

other appropriate information:2

105 Forward materiel received to location identified. Must use traceable and most 

economical means available.

106 Forward materiel received to contractor location identified (must use traceable and most 

economical means available).

110 Disposal authorized in accordance with local procedures.

111 Disposal authorized, monetary reimbursement from contractor.

112 Disposal authorized, contractor will provide replacement.

119 Retain materiel received at no charge.

120 Retain materiel with consideration from contractor.

121 Retain materiel without consideration from contractor.

122 Retain materiel for future supply decision.

129 Reimbursement for repackaging discrepancy cannot be authorized until submitter 

provides cost for repackaging.

130 Place materiel in stock as is.

131 Remark/repackage materiel and place in stock.

133 Upgrade materiel to Condition Code A, correction made by government with 

reimbursement from contractor.

 

2 Reply Codes 103, 104, 107, and 108 have been moved to interim reply grouping.
ADC 1045, Enclosure 5

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Reply Codes

134 Upgrade materiel to Condition Code A, correction made by government without 

reimbursement from contractor.

135 Documentation/technical data is being forwarded.

137 Additional comments provided; see remarks.

144 Recorded for information only; no action taken.

145 No contractor liability found.

148 Representative will contact you for discussion concerning disposition.

151 Replacement/revised disposition/status; prior response is superseded.

152 Discrepancy report recorded for information and possible corrective action.

The 300-series codes indicate Distribution Center status on SDRs/SQCRs forwarded to the 

owner/manager for action:

320 Reclassification of materiel complete. (Use only with Status Update.)

321 Documentation/technical data/other information are being forwarded. (Use only with 

Status Update.)

The 400-series codes indicate the SDR/SQCR has been closed for the reason provided:

410 Discrepancy report closed. Disposition action complete.

411 Discrepancy report closed due to zero balance on record.

412 Discrepancy report closed. Materiel disposition could not be completed due to zero 

balance at storage location.

The 500-series (and some 100-series) codes indicate an interim reply:

103 Discrepancy report receipt acknowledgment.

104 Additional clarification required from submitter; see remarks.

107 Forward materiel to address shown for inspection/exhibit analysis (must use traceable 

and most economical means available).

108 Forward materiel to contractor address shown for inspection/exhibit analysis (must use 

traceable and most economical means available).

503 Discrepancy report currently under investigation.

514 Discrepancy report forwarded to the packaging specialist for research.

520 Discrepancy report materiel undergoing test/evaluation.

521 Discrepancy report resolution pending PQDR review.

608 Reclassify materiel as instructed.
ADC 1045, Enclosure 5

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Reply Codes

The 600-series codes indicate an ICP reply to the Distribution Center:

602 Item(s) unsuitable; destroy.

603 Remark and return to stock.

604 Repackage and return to stock.

605 Reidentify and return to stock.

606 Safety hazard; destroy.

607 Safety hazard; dispose.

The 700-series codes indicate SDR/SQCR rejection:

701 Discrepancy report rejected. See remarks.

719 Discrepancy report rejected. Duplicate of previously submitted discrepancy report.

The 900-series codes are intended for system/application use in processing transactions. When 

SDRs are processed manually, these codes may be user assigned as appropriate:

901 Transaction rejected. Discrepancy report submitted to wrong owner/manager. Resubmit 

to the correct action activity.

902 Transaction rejected. Invalid action code for type of discrepancy submitted.

904 Transaction rejected. Open suffix must be closed before discrepancy report can be 

reopened.

906 Transaction rejected. Record already closed.

907 Transaction rejected. Discrepancy report canceled. No corresponding SDR record on 

file or SDR record closed, canceled, rejected or a final reply has been provided.

908 Transaction rejected. Record is currently open and cannot be reopened for 

reconsideration until closed.

910 Transaction rejected. Missing or invalid document number (or document number/suffix).

912 Transaction rejected. Missing or invalid discrepancy report system-assigned control

number.

915 Transaction rejected. Missing or invalid type of discrepancy code.

916 Transaction rejected. Missing or invalid action desired code.

917 Transaction rejected. Missing or invalid discrepant quantity.

920 Transaction rejected. Missing or invalid point of contact name.

921 Transaction rejected. Missing or invalid point of contact phone number/email.

923 Transaction rejected. Missing or invalid transaction date.

924 Transaction rejected. Narrative missing.

926 Transaction rejected. No record found.

927 Transaction rejected. Missing or invalid disposition/reply code
ADC 1045, Enclosure 5

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Reply Codes

928 Transaction rejected. Missing or invalid condition code.

929 Transaction rejected. Missing, invalid, or unauthorized use of DoDAAC, MAPAC, or 

RIC.

930 Transaction rejected. Missing information associated with disposition/reply

931 Transaction rejected. Missing or invalid materiel identification.

933 Transaction rejected. Discrepancy report follow-up submitted before action activity 

response time has elapsed. 

937 Transaction rejected. DoD WebSDR/WebSQCR unable to provide requested 

Discrepancy report information copy.

938 Transaction rejected. Missing or invalid transaction set purpose code. 

939 Transaction rejected. Missing, invalid, or inappropriate discrepancy report document 

type code.

941 Transaction failed during processing; it cannot be transmitted electronically to the 

designated action activity.

AP7.29.5 DISCREPANCY REPORT DOCUMENT TYPE CODES. The following codes are used to 

identify report categories for appropriate automated processing. 

Document Type Codes

5 Storage Quality Control Report/Reply

S Stock Screening Request/Reply
ADC 1045, Enclosure 6

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Enclosure 6, WebSS/WebSQCR Process Flow 

A. WebSQCR Process Flow when SQCR is triggered by Stock Screening Request
ADC 1045, Enclosure 6

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B. WebSQCR Process Flow when SQCR is not triggered by Stock Screening Request