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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

1

Invoice review and approvals 

• Wide Area Work Flow e-Business Suite

Access – the “Acceptor Role”

– Monthly contractor invoice submittal.

– COR Review/Approval for contract payments.

– Verification of CLIN number, amount, 

expenses, travel, overtime, etc...
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

2

Login to WAWF (Wide Area Work Flow 

e-Business Suite)

• https://wawf.eb.mil

• Click accept at bottom of screen.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

3

WAWF login Screen

• Select Certificate Login.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

4

CAC Certificate Screen

• Highlight Your Certificate and click OK.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

5

WAWF login Screen

• Click on iRAPT to pay invoices or to find 

invoice history.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

6

iRAPT main Screen

• Click on Government for a dropdown 

menu.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

7

Search Criteria Acceptance Folder

• Click Acceptor and scroll over to the 

Acceptance Folder and the below screen 

appears.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

8

Acceptance Folder Criteria Screen

• Type in the correct DoDAAC (from the 

drop down menu) and then the Contract 

Number.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

9

Acceptance Folder Criteria Screen

• Add the date and click submit.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

10

Acceptance Folder Line

• Invoice submitted will show. Click on 

Shipment Number to go to invoice. Click 

on Contract Number to see all Modification 

for the Contract.

Click here for 

contract 

modifications 

Click here 

for the actual 

contractor 

invoice
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

11

Invoice Header Screen

• After clicking on the shipment number the 

invoice will show with all info requiring 

verification.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

12

Review Invoice Line Items 

• Click on Line item to view line items for the 

invoice. Insert Qty (Quantity) Received, 

Qty Accepted.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

13

Review Invoice Line Items (cont’d) 

• Question: When a COR has to review and 

approve invoices for contract payments -

how do they know if what the contractor 

has submitted is accurate?
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

14

Review Invoice Line Items (cont’d)

• Answer: 

– The COR needs to review the Contract 

Modifications to ensure the cost for each 

CLIN (Under Line Item) matches up-to-date 

modifications.

– Ensure the quantities, unit price, and amounts 

are correct. Add quantities received, 

quantities accepted if blank. Make sure the 

CLINS are the same (Under Item number) as 

shown in the Modification.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

15

Review Invoice Line Items (cont’d) 

• Question: Is there a check and balance 

for invoices? I know CLIN numbers are 

specific for different expenses, I.E. travel, 

overtime, etc... Is there something a COR 

may need to know to verify that the right 

charges are on the right CLINS etc...
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

16

Review Invoice Line Items (cont’d) 

Answer: 

– Verify your contract and also make sure the 

cost are the same as the most updated 

modification. Also, check with the KO to 

ensure there are no contractual issues 

pending that could change the cost of the 

contract.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

17

Before rejecting an Invoice

• Use the Misc Info tab to provide 

reasoning/documentation for rejecting a invoice.
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18

Certify an Invoice

• Check the Acceptance box, Add Date Received, 

Acceptance Date, and then click Certification 

Signature to sign. Note: Save Copy of signed 

invoice for your COR hard copy records.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

19

How to find invoices in history

• Click on Government, select Acceptor, then 

scroll over to History folder by DoDACC.
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WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

20

Find invoices in history (cont’d)

• Add the Contract Number, DoDAAC, then click 

submit to find all related historic invoices.