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COVID-19 Vaccination Reporting Systems








Guest Registration						Print
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										This quick reference guide provides instructions for using the guest registration functionality in VAMS to schedule vaccination and/or general appointment(s) and register for a vaccine. You can use guest registration for yourself, or if you are a representative/guardian of the recipient(s), you can use it to schedule vaccination and/or general appointment(s) and register for a vaccine on behalf of someone else.
**NOTE:** If you are a representative/guardian of the recipient(s), use of the term “you” throughout this document will be referring to the recipient(s) you are representing.
Recipients have two options for navigating guest registration. They may either schedule an appointment and then register in VAMS, or they may pre-register their information in VAMS and not schedule an appointment. The second scenario may be useful at clinics that accept walk-in appointments or if the recipient is not yet ready to schedule an appointment. For both options, creating a VAMS account is optional.
Option 1: Schedule an Appointment, Then RegisterStep 1: Answer Prescheduling Question(s)
Navigate to your jurisdiction’s **VAMS Landing Page**and **Select Proceed as Guest**.
Review the welcome text on the top of the page and select one of the following options:
**Schedule Y****our A****ppointment**
Select this option to schedule your vaccination appointment or general appointment (which includes COVID-19 testing appointments) by finding a clinic and a time slot that works for you.
**Manage Appointments**
Select this to manage a current appointment or update your information.**To schedule your COVID-19 vaccination appointment:**
Select the **S****tate** where you want to get vaccinated.
Select **COVID-19****vaccine**from the drop-down menu for appointment type.
Select the desired **Vaccine****Type**from the following:
**COVID-19 vaccine for adults (ages 12 and above)**
**COVID-19 vaccine****for children (ages 5-11)**
**COVID-19 vaccine for children (ages 6 months to 4 years)**Indicate whether you would like to schedule an influenza vaccine with your COVID-19 vaccination appointment.
Select the specific **Dose(s)** you would like to receive.
Check the **Box**that confirms the above information is accurate and that you meet the eligibility criteria (if scheduling for COVID-19 vaccine additional dose). Click **Next**.Key ConsiderationsIf you select Janssen [Johnson & Johnson], you cannot schedule a second dose as it is a single-dose vaccine.
To schedule your Mpox vaccination appointment:
Select the **State** where you want to get vaccinated.
Select **Mpox Vaccine** from the drop-down menu for appointment type.
Select your desired **Dose Type**.
Check the **Box**that confirms the above information is accurate. Click **Next**.To schedule your routine vaccination appointment:
Select the **State** where you want to get vaccinated.
Select your desired **Routine****Vaccine** from the drop-down menu for appointment type.
Select your desired **Dose Type** (if applicable)
Answer any additional pre-scheduling questions (if applicable).
Check the **Box**that confirms the above information is accurate. Click **Next**.To schedule your general appointment (including COVID-19 testing appointment):
Select the **State** where you want to schedule a general appointment.
Select **General Appointment**from the drop-down menu for appointment type.
Select the **Reason** for your appointment from the **Appointment Reason**drop-down menu.If you select **COVID-19**, select the specific **COVID-19 Test** that you would like to receive.
If you select **Other**, briefly describe the **Reason** for your general appointment in the space provided.
Check the Box that confirms the above information is accurate. Click **Next**.Step 2: Schedule Your Appointment
Step 2a | Find a Clinic
On the **Clinic Location**page, search for a clinic by entering an **Address**or**ZIP/Postal Code**to find clinics nearby. You can filter results to locate a clinic within a 5-, 10-, 20-, 50-, or 100-mile radius of the recipient’s address or ZIP/postal code by clicking the drop-down arrow in the **Within**box.
Click **Search**and a list of clinics within your selected mile radius will appear.
**N****OTE:**Only clinics that carry the vaccine product and dose you selected during the prescheduling questions will appear in the search results.
Click the **N****ame** of the clinic where you would like to schedule an appointment, then click the **Next**button that appears above the list of clinics.
**Note:**The **Next**button will only appear once you select a clinic name.Step 2b | Select a Date and Time
On the **Date and Time**page, select an available appointment **Date** on the calendar located on the left side of the page.
Select an appointment **Time** by clicking a **Time Slot**, then click the **Next**button located in the bottom right corner of the page.
Reviewyour selected appointment location, date, and time, as well as any notes from the clinic, if provided.
The **Review** page will also display the vaccine you are scheduled to receive.
Click **Submit**to confirm the appointment or click **Previous** to make any changes.Key ConsiderationsDays on the calendar with available appointments are underlined in green.
You can select **Return to Search Results**on the **Date and Time** page to return to the list of available clinics.
After clicking **Submit,**the selected appointment time slot will be held in the system for 10 minutes while you complete your registration. If registration is not completed by that time, the appointment will be released in the system. The countdown timer is located in the upper right corner of the page.
Step 3: Register for a Vaccine
To confirm the appointment in the system, you will be asked to either locate your VAMS account (if you have an existing one) or provide some required information.
In the provided spaces, enter your **F****irst****N****ame**, **L****ast****N****ame**, and **D****ate of****B****irth**AND enter one of the following: **E****mail****A****ddress**, **C****ell****P****hone****N****umber**, **VAMS****S****ystem ID**.
If you do have an existing account in VAMS, you will be able to proceed with that information.
If you do not have an existing account in VAMS, you must provide the required information. Click **Register** at the bottom of the page.Click **Continue**.
Click **Register** at the bottom of the page.
Enter the requested information on the **Guest Registration** Required information is indicated by red asterisks (*) in VAMS.
Representative/guardian information – If you are a representative or guardian registering on behalf of a recipient, select Yes and enter the required personal information.
First and last name
Date of birth
Sex
Race and ethnicity
Home address
Preferred method of contact (email, SMS, or “I prefer not to receive any communication from VAMS”)
Preferred language for communications (English or Español)
Provide **I****nsurance****I****nformation**, if applicable.
Provide **E****mergency****C****ontact****I****nformation**, if applicable.
Select whether you would like to Opt Out of the IIS sharing your immunization data with other providers.
Select an option in the **Account Information** Creating an account is optional.
After entering the information, click **Next**.
Review the information for accuracy. If any information is inaccurate, click **Previous** to make edits before moving forward.
Confirm all information is correct and complete, then check the **Box**that you agree the information is correct. Click **Submit**.
A pop-up box will emerge asking for a verification code that has been sent to your preferred email/phone number. Enter the **V****erification****C****ode** and select **verify**.
After**Submitting**and **Verifying**, you will see a confirmation that the appointment has been scheduled. The confirmation includes the appointment details and a QR code the front desk can use to check you in upon arrival at the clinic.Key ConsiderationsIn order to confirm your appointment, you must register for a vaccine in the system.
Account creation is not required as part of the guest registration process.
Based on your selection in the **Communications Preferences** section, the information shown on the confirmation page will be included in an appointment confirmation notification sent via your preferred contact method.
The appointment confirmation email will display the list of vaccines you are scheduled to receive.
After completing registration, you can log in at any time to review or edit your information or appointment(s) by navigating to your jurisdiction’s **Guest Registration** landing page and clicking the **Manage Appointments**button.Top of PageOption 2: Pre-Register for a Vaccine without Scheduling an AppointmentNavigate to your jurisdiction’s **Guest****Registration**landing page and click the link at the bottom that says, **“Enter your information to pre-register.”**
Confirm you do not already have a VAMS account by entering your **First****Name**, **Last****Name**, **Date****of Birth**, and one of the following: **Email****Address**, **Cell****Phone****Number**, or **VAMS System ID**.
Once you’ve entered your information, click **Continue**.
If you do not have a VAMS account, the system will say your information is not on file and you will see a **Register** Select this button to proceed.
If you do already have a VAMS account, you do not need to pre-register, as you are already registered in VAMS. The system will send a verification code to your preferred contact method. Enter this **Code** on the screen and click **Verify**. You can then proceed with scheduling a vaccination appointment.
Enter all required information, marked by a red asterisk (*), then click **Next**.
VAMS will send a verification code to your preferred contact method. Enter this **Code** in the pop-up window and click **Verify**.
Reviewyour information and check the **Box** at the bottom of the screen, confirming the information is accurate, then click **Submit**.You are now pre-registered! You can click the **Schedule Your Appointment**button if you are ready to schedule an appointment now, or simply return to the **Guest****Registration** login screen at a later date and click the **Schedule Your Appointment** button.VAMS Help Desk Contact InformationFor additional support, complete the contact form for the VAMS Help Desk.
Toll-Free Number | +1 833-748-1979
Email: CARS_HelpDesk@cdc.gov
Hours of Operation | 8:00 AM – 8:00 PM EST | Monday – FridayTop of Page
							
					
							Last Reviewed:  December 15, 2023						Source: 	National Center for Immunization and Respiratory Diseases
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