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ADC 442 Attachment

ATTACHMENT TO ADC 442

Intra-DLA Revisions to Procedures and DLMS 527R Receipt for Use by DLA 

Disposition Services under Reutilization Business Integration (RBI) (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: DLA Logistics Information Service Agency-LMT, J6B, phone number: 

(269) 961-5492

b. Functional POC: DLA Logistics Information Service Agency-LAR, J6B, phone number: 

(269) 961-5135

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Primary: Supply/Inventory Management

b. Primary/Secondary Functional Process: Primary: Material Receipt/Inventory

3. REFERENCES: 

a. DLA Logistics Management Standards Office memorandum, January 14, 2011, subject: 

Proposed DLMS Change (PDC) 436, Intra-DLA Change to Establish New DLMS Supplement 

846C Disposition Category Update Transaction and Procedures for use by DLA Disposition 

Services Under Reutilization Business Integration (RBI) (Supply), available at: 

http://www.dla.mil/j-6/dlmso/eLibrary/Changes/proposed.asp (ADC 412 is under development)

b. DLA Logistics Management Standards Office memorandum, February 25, 2011, subject: 

ADC 410, Intra-DLA Revisions to Procedures and DLMS 527D Pre-Positioned Materiel Receipt 

(PMR) to Add Container ID for use with Relocation of Material between DLA Disposition Field 

Offices Under Reutilization Business Integration (RBI) (Supply) (staffed as PDC 433), available 

at: http://www.dla.mil/j-6/dlmso/eLibrary/Changes/approved5.asp

c. DLA Logistics Management Standards Office memorandum, February 14, 2011, subject: 

ADC 409, Intra-DLA Revisions to DLMS 867I Issue and Associated Procedures to Support 

Relocation of Material Between Disposition Field Offices under Reutilization Business Integration 

(RBI) (Supply) (Staffed as PDC 439), available at: http://www.dla.mil/j6/dlmso/eLibrary/Changes/approved5.asp

d. DLA Logistics Management Standards memorandum, November 21, 2011, subject: ADC 

449, Intra-DLA Revisions to the DLMS 945A, Materiel Release Advice, and Associated Procedures 

under Reutilization Business Integration (RBI) (Staffed as PDC 442)

e. DLA Logistics Management Standards memorandum, November 15, 2011 subject: ADC 

443, Intra-DLA Revisions to Procedures and to 527R Receipt and 947I Inventory Adjustment for 

the Downgrade for Scrap Process for use by DLA Disposition Services under Reutilization 

Business Integration (RBI) (Supply) (Staffed as PDC 462) 

f. DRMS Instruction (DRMS-I) 4160.14, Operating Instructions for Disposition Management, 

available at: https://webfnc.dispositionservices.dla.mil/gov/publications/4160.14/4160.14.shtml
2 of 15 ADC 442 Att 

g. DOD 4160.21-M, Defense Materiel Disposition Manual, available at: 

http://www.dtic.mil/whs/directives/corres/pdf/416021m.pdf.

h. DOD 4000.39-M, Federal Logistics Information System (FLIS) Procedures Manual, 

Volume 10, available at: http://www.logisticsinformationservice.dla.mil/flis_procedures.asp

i. DLA Logistics Management Standards memorandum, December 9, 2011, subject: ADC 

453, Component Turn-In Documentation, Issue Release/Receipt Document (IRRD) (DD Form 

1348-1A or DD Form 1348-2) Supporting Disposition Services (Staffed as PDC 480)

j. DLA Logistics Management Standards memorandum, October 3, 2011, subject: ADC 

435, DLMS Revisions for Standard Financial Information Structure (SFIS) (Supply/Finance)

(Staffed as PDC 365), available at: http://www.dla.mil/j-6/dlmso/eLibrary/Changes/approved5.asp

4. BACKGROUND: The DLA Disposition Services (formerly Defense Reutilization and Marketing 

Service (DRMS)) is a worldwide presence within the Department of Defense, with disposal specialists 

in 14 foreign countries, two U.S territories, and 39 states. DLA Disposition Services mission is the 

execution of disposition solutions for excess military property. The RBI project will replace the 

DRMS Automated Information System (DAISY) by integrating DLA Disposition Services’ business 

processes within the DLA enterprise suite of applications, including the Distribution Standard System 

(DSS) and the Enterprise Business system (EBS)

a. Intent of the transaction: By adding the additional data elements outlined in this 

document to the DLMS 527R Receipt transaction, the DLA Disposition Services Inventory 

Control Point (ICP)1 (which uses EBS) will be sent the information required in order to properly 

receipt property, complete all validations required, post the inventory, and then complete postreceipt activities such as writing the record to the reimbursement table and disposing of the asset

as necessary. The Disposal Turn-In Document (DTID) Number will be required to be passed on 

all DLA Disposition Services receipts and provides the level of traceability DLA Disposition 

Services requires. Because materials are turned in used, simply representing property by material 

number (e.g., NSN) is insufficient. Property must be tracked at a more granular level of detail, 

and this is what the DTID number provides. The DTID number represents property turned in to 

the same DLA Disposition Services Field Office (formerly Defense Reutilization and Marketing 

Office (DRMO)) in the same condition. When property identified to a DTID number is turned in, 

it is assigned a disposition category. This disposition category is used to determine what should 

happen to the property after receipt. In order to determine disposition category, or confirm the 

disposition category in the case where the category was assigned at the time of turn-in due to the 

disposition interface not being operational, many different characteristics of the property must be

considered. These characteristics are sent to EBS on the receipt and include: Reference Material 

Number, Supply Condition Code, Hazardous Materiel/Hazardous Waste (HM/HW) indicator, 

Demilitarization (DEMIL) Code, DEMIL Instructions Indicator code, DEMIL performed code, 

Material Safety Data Sheet (MSDS) indicator, Hazardous Waste Profile Sheet (HWPS) indicator, 

Fund Cite, Receipt-In-Place indicator, and Reimbursement code. [Note: When applicable to turn 

in of HM/HW, the Fund Code shall be recorded in DSS (if not previously provided) during the 

receiving process. However, the Fund Code will not be passed on the DLMS 527R. The Fund 

Code will be passed to DLA (EBS) via a separate process. DLA (EBS) will later use the Fund 

Code for Interfund billing for reimbursable actions associated with the HM/HW processing.] The 

 1 DLA Disposition Services ICP has Routing Identifier Codes S9D and S9W.
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Fund Cite will be used in the case of certain items turned in by the generator have a reimbursable 

value to the generator. The generator provides the fund cite to the Disposition Services field 

office and this information is passed on to EBS for processing the reimbursement to the generator. 

ADC NOTE: On 28 December 2011, DLA Logistics Management Standards office identified to 

DLA a possible disconnect between ADC 442 for 527R Receipt and ADC 453 for DD Form 1348-1A 

Turn-In document. DLA had not responded to this concern at time of publication of ADC 442. 

ADC 442 authorizes DLA Disposition Services to identify the DoDAAC of the party to receive credit 

for reimbursable property on the 527R Receipt Transaction. The disconnect with ADC 453 is that a new 

data element for the DoDAAC of the party to receive credit for reimbursable property was not added to 

DD Form 1348-1. The DLA Logistics Management Standards Office asked if this the information is to 

be provided on the DD Form 1348-1A. If it is, an update to DD Form 1348-1A will be needed. If not, 

how does the receiving activity know how to populate the data in the 527R Receipt? [Refer to 

Enclosure 2, page 9 of 11, 527R Change Table, Row 38.]

b. Scenario for which the transaction is used. There are two scenarios in which the 

receipt will be used: [NOTE: Throughout ADC, DLA Disposition Services ICP uses EBS; 

DLA Disposition Services Field Offices use DSS.]

1) Turn-Ins to DLA Disposition Services. The DLMS 527R Receipt transaction will 

be used for the receipt of items that have been turned into the DLA Disposition Services Field 

Offices.

2

 Initially, a disposition category needs to be assigned to the item so that the receiver 

knows what to do with the item. The DLA Disposition Services Field Office will input data into 

DSS, and a DLMS 527R Receipt (with 2/LIN01/10 code I (MILSTRAP D6A functionality) or ‘J’ 

(D6B functionality), as appropriate) will be generated and sent to the DLA Disposition Services 

ICP (EBS) for processing. When EBS receives the Receipt transaction, validations will be done 

on the material number (which may be either a NSN or a LSN) to ensure the material number

exists in EBS. The disposition category will be checked to ensure that the appropriate value was 

assigned to the property. This disposition category is initially assigned by the DLA Disposition 

Services ICP (EBS) at pre-receipt. When the 527R is received by EBS from DSS with the 

disposition category on it, EBS confirms that the correct disposition category was assigned at prereceipt. If the disposition category changes between the time of pre-receipt and at receipt, then 

additional steps will occur (846C Disposition Category Update Transaction will be sent to DSS 

and in some scenarios, disposal orders may be created). Based on the information passed on the 

527R Receipt transaction, the property will be posted in EBS to track inventory and property 

characteristics at the DTID level of detail.3 

2) Relocation between DLA Disposition Services Field Offices.

4

 The DLA Disposition 

Services Field Office (DSS) will use the 527R Receipt (Relocation) transaction for the receipt of 

items that have been moved from one DLA Disposition Services Field Office to another on a 

 2 DLMS Receipt transaction is 527R with beginning segment Transaction Type Code D4-Receipt and appropriate 

2/LIN01/10 code (e.g., LIN01 code I = “Return to inventory from own Service/Agency users”; LIN01 Code J =

“Return to inventory from other DoD activity users”, etc.. LIN01 codes I and J represent MILSTRAP DI Codes 

D6A and D6B functionality respectively). 3 Refer to PDC 436 (reference 3a) for procedures associated with assignment of the Disposition Category Code at time 

of receipt. 4 Refer to ADC 410 (reference 3b) and ADC 409 (reference 3c) for revisions to 527D PMR and 867I Issue associated 

with relocation of materiel between field offices, to support RBI.
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Redistribution Order (RDO).

5

 When items are delivered from one field office (the shipper) to another 

field office (the receiver), the receiving field office will generate a 527R Receipt (Relocation) 

transaction (LIN01 code N-Relocation/D6K functionality) and send it to the DLA Disposition 

Services ICP (EBS) for processing. When EBS receives the Receipt (Relocation) transaction, it will 

validate the NSN/LSN to ensure the material exists in EBS, and also the disposition category to 

ensure that the appropriate value was assigned to the property. Based on the information passed on 

the 527R Receipt (Relocation), the property will be posted in EBS to track inventory and property 

characteristics at the DTID level of detail within EBS. 

c. Procedures, transactions, data elements, processing details in use today: In today's 

system, DAISY is used to receipt property turned in to a DRMO (now called DLA Disposition

Services Field Office). Property is receipted using different DAISY transactions based on the 

type of material. 

5. APPROVED CHANGE:

a. Requested change in detail: This change enhances the business process using the DLMS 

527R Receipt to accommodate the additional information that will be needed when NSN or LSN

material is turned in to a DLA Disposition Services Field Office, and the field office processes a receipt 

in DSS and sends the receipt transaction to the DLA Disposition Services ICP (EBS). The transaction 

will provide EBS with visibility of the inventory owned by DLA Disposition Services as it is receipted. 

1) Containerization. One of the new changes for RBI is the process of containerization

of DTIDs upon receipt. Containerization is a process in which the DLA Disposition Services personnel 

determine, based on prior experience, that specific items have a greater chance of selling if bundled 

together in a container. When this is determined, the DLA Disposition Services personnel will group 

together the items they want to try to sell as a set by putting them in a container. Each container will 

have a number, and this number will be passed from the DLA Disposition Services field office (DSS)

to the DLA Disposition Services ICP (EBS) as the Disposition Services Container ID. Along with 

passing a Disposition Services Container ID, DSS will also pass a ‘Disposition Services Complete 

Container Count’ and a ‘Disposition Services Current Container Count’ on the receipt. The 

Disposition Services Complete Container Count will indicate how many different DTIDs are in the 

Disposition Services Container, and therefore, how many different receipts are expected for a 

particular container. The Disposition Services Current Container Count is a sequentially assigned 

number for each DTID that is in the container. This will allow EBS to perform a validation for receipt 

transactions sent from DSS to verify that all items were received for that container.

2) DLA Disposition Services inclusion of small arms/light weapons (SA/LW) 

serial numbers in standard Logistics transactions. Another new change needed on receipt for 

RBI is the inclusion of the weapon serial number for SA/LW in Receipt transactions. These will be 

used to track SA/LW, at both the DLA Disposition Services ICP (using EBS) and the DLA 

Disposition Services Field Offices (using DSS), at an even more specific level of detail than the 

DTID number – at the serial number level. There is a many-to-one relationship between a weapon 

serial number and DTID and therefore the weapon serial number will be looped on the 527R 

transaction. Each 527R Receipt for SA/LW will contain the DTID number and a specific weapon 

serial number for each individual weapon. So if there are ten weapons that make up the DTID, EBS 

 5 527R Receipt with 2/LIN01/10 Code N = “Return to inventory of material relocated between storage activities 

without change in ownership. Applicable only to nonprocurement source transactions.” LIN01 Code N provides 

functionality of MILSTRAP DI Code D6K.
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would expect to receive one 527R Receipt transaction for that DTID with ten unique serial numbers

tied to that Receipt. When a Foreign Military Sale (FMS), Law Enforcement Support Office 

(LESO), or DOD requisitions weapons, the requisition for the weapons will be sent from the 

Reutilization, Transfer, and Donation (RTD) web to Disposition Services ICP (using EBS), without 

citing the serial number(s). Once the requisition processes, the ICP will send an MRO to the field 

office to issue the weapons. The MRO will not cite weapon serial number(s). When DSS sends EBS 

a 945A Disposal Release Confirmation or Materiel Release Confirmation, DSS will include the 

weapons serial number(s) for the material released in the confirmation transaction.

6 7

 

NOTE: SA/LW will eventually require tracking by the unique item identifier (UII) under emerging 

DOD 4140.1-R Item Unique Identification (IUID) policy for Serialized Item Management (SIM).

NOTE: COMMENT FROM DLA J6O - though this ADC authorizes the 2/REF01/250 SE-Serial 

Number qualifier to report a weapon serial number in a 527R Receipt, DSS is not planning to use it 

when the ADC is first implemented. This functionality would need to be added at a later date. 

3) DLA Disposition Services also includes the serial number for industrial plant 

equipment in the Receipt transaction, for use by both DSS and EBS. NOTE: Industrial plant 

equipment will eventually require tracking by the UII under DOD IUID Logistics policy for SIM.

4) DTID Accountability Scenario. When a generator turns in material assigned a DTID 

number, to a DLA Disposition Services Field Office, the field office (DSS) will send DLA Disposition 

Services ICP (EBS) a non-DLMS intra-DLA synchronous real-time transaction to request disposition 

category assignment. Disposition response from EBS can be returned with Disposition Category DSDisposal. DSS Receipt process agrees with the disposition status for this property, posts the receipt and 

sends EBS the DLMS 527R Receipt transaction8. EBS processes the DLMS 527R and sends DSS a 

DLMS 846C Disposition Category Update transaction with Disposition Category Code of DS 

(Disposal) to notify the field office that the item will be sent to DSS-UD for disposal.9

a) The Field Office (DSS) processes the DLMS 846C from EBS, recognizes 

the ‘DS’ Disposition Category Code, and invokes UD (Ultimate Disposal) to begin the Disposal 

Eligibility process. UD determines the property requires DEMIL and needs to go to a DEMIL Facility

(different Field Office). UD requests creation of a 940R Materiel Release Order (MRO) to direct the 

Field Office to send this property to a DEMIL Facility. The MRO is created, the property is picked 

from location and DSS will close the Issue.

b) Upon transfer of the cargo to a Local Traffic Management Office (TMO), 

a DLMS 856S – (Document Identifier Code (DIC) AS8) will be created with the MRO Document 

Number, with the original DTID as a reference and a transportation method code of “9 – Local 

Delivery”. The DLMS 856S will be sent to DLA Transaction Services who will then create a DLMS 

 6 Refer to ADC 449 (reference 3d) for details on Disposal/Materiel Release Confirmation processing to include use of 

serial number with 945A. 7 Refer to DoD 4160.21-M pages 4-49 – 4-51for specific details related to weapon serial number tracking.

8 If the Receiver disagrees with the Disposition Category Code, then entry of either SL (Sales) or RU 

(Reutilization) can be entered . If changed, this will be moved to a Workbench to obtain approval from an 

approving authority at the Field Office. Upon approval, the DLMS 527R Receipt will be passed to EBS with 

the approved disposition status.

9 PDC 436 discusses the intra DLA DSS-EBS synchronous real-time transaction to provide the disposition 

category code for use in the 527R.
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856S – AS3) and send it to the DEMIL Facility. Upon receipt of the property from the Field Office, 

the TMO will prepare the shipment for movement to the DEMIL Facility. Subsequent to transmission 

of the initial DLMS 856S, the TMO may partial the shipment when it is too much for one 

conveyance:

10 11

(1) When the first partial shipment arrives at the DEMIL Facility, 

the shipment is receipted into DSS at the DEMIL facility. The DLMS 527R Receipt transaction 

will be sent to EBS for the actual quantity received and will include two Document Numbers, the 

MRO document number (i.e., the controlling document number) perpetuated to the shipment status 

and receipt, and the Original DTID from the losing field office as a secondary reference number,

which is also perpetuated from the MRO. The controlling document number from the MRO maps 

to 2/N901/030/TN. The original DTID perpetuated from the MRO maps to 2/N907-01/030/W1.

(2) When the second shipment arrives, the MRO Document Number 

(used for receipt in paragraph above) cannot uniquely identify the receipt by itself due to the 

Duplicate DTID Business Rule. Therefore, a Unique Control Number (UCN) is created to receipt 

the remainder of the property. There are now three Document Numbers associated with the 

receipt transaction: the original MRO document number serving as the primary document number 

for the new receipt (at 2/N901/030/TN), the original DTID from the losing Field Office, which is 

perpetuated from the MRO (2/N907-01/030/W1), plus the UCN generated to prevent DTID re-use 

(at 2/N907-03/030/Q5) . These document numbers are all tied together and all three will be reported 

on the DLMS 527R. By including all three DTIDs on the DLMS 527R, all systems are assured the 

entire quantity will be DEMILLED in accordance with regulations. Any subsequent partial 

shipments will follow the same pattern for data content as described for the second shipment.

c) The DLA Disposition Services field office shall include the 

Transportation Control Number (TCN) provided in the 856S Shipment Status transaction, or on the 

shipment documentation (e.g., Military Shipping Label, Bill of Lading), if different or missing 

from the 856S, in the 527R Receipt transaction. When a shipped line item is consigned as a 

partial and/or split shipment, the partial and split indicators are in record position 16 and 17, 

respectively, of the TCN. Accordingly inclusion of the actual TCN receipted in the 527R receipt 

transaction provides a clean audit trail to the receipt of split or partial shipments. Visibility of the 

TCN associated with the receipt transaction would be available in Web Visual Logistics Information 

Processing System (WebVLIPS), Asset Visibility (AV) and Integrated Data Environment-Global 

Transportation Network (IGC) for intransit visibility. The TCN data element is currently available 

in the 527R Receipt as an authorized DLMS enhancement. NOTE: The TCN structure can be 

found in DTR 4500.9-R, Defense Transportation Regulation (DTR), Appendix L. 

5) Recycling Control Point (RCP). In order to enable EBS Control Property 

Edits for receipt disposition, the following additional FLIS item data elements are required on all 

RCP Receipt transactions. Passing the FLIS data in the 527R is required for a short term solution

due to system limitations. For the code lists refer to DOD 4000.39-M (reference 3h), FLIS 

Procedures Manual, Volume 10:

 10 If CMOS is the TMO system, upon implementation of ADC 316 and ADC 411 by DSS, a corrected 856S 

should be sent to the DEMIL Facility indicating the updated transportation data (e.g., actual mode of 

transportation, partialed Transportation Control Numbers, actual carrier release date).

11 If DSS is the TMO system, upon implementation of ADC 417 and ADC 411, a corrected 856S should be sent 

by the DSS transship process to the DEMIL Facility indicating the updated transportation data.
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a) Hazardous Material Indicator Code (HMIC); FLIS DRN 0865; DOD 

4000.39-M, Vol 10, Table 179

b) Controlled Inventory Item Code (CIIC); FLIS DRN 2863; DOD 

4000.39-M, Vol 10, Table 61

c) DEMIL Code; FLIS DRN 0167; DOD 4000.39-M, Vol 10, Table 38

6) Sales Contract Sourcing- Sales Contract Number. DLA Disposition 

Services conducts sales with the public for those items that cannot be reutilized and do not 

require disposal. Pre-existing sales contracts are available at the time of receipt. The receiver 

can make a determination as to which contract applies, and insert this information on the 

receipt transaction so that it may be passed to DLA Disposition Services ICP (EBS). The 

contracts for these sales are often written in such a way that they cannot be adequately 

described utilizing standard EBS data fields, such as FSC (Federal Supply Class) Code or SCL 

(Scrap Classification List) Code. The contracts may also cover too many individual NIINs 

(National Item Identification Number) for each NIIN to be listed under the contract. This 

combination of broad and narrow restrictions makes it impossible to systematically determine 

sourcing of receipted items in sales status to the contracts. It is, therefore, necessary to provide 

a means for the receiver to select the appropriate sales contract number and sales contract line 

item number – as a contract may have multiple line items – while entering a receipt into DSS. 

The receivers currently have this capability within DAISY and exercise it as part of their 

regular duties. They are trained to identify which types of items go to particular contracts.

These contracts are non-FAR regulated. An additional business process will be developed to 

enable EBS to disseminate sales contract data to DSS for use in the receipt transaction12. 

b. Procedures. This change updates DOD 4000.25-M, DLMS, chapter 16 for receipt 

procedures used by the DLA Disposition Services. Refer to Enclosure 1 for the DLMS 

procedures. 

c. DS 527R: This change updates DS 527R. Refer to Enclosure 2 for the DS 527R 

Change Table.

d. Alternatives: EBS and DSS, for DLA disposition Services, will not be able to support 

the RBI processes using DLMS standard transactions and will need to consider nonstandard 

options.

6. REASON FOR CHANGE: As a result of RBI, DLA Disposition Services Field 

Offices will use DSS and DLA Disposition Services ICP will use EBS to manage inventory 

and property issues. The DLA Disposition Services Field Office will process receipts and send 

the 527R Receipt transaction to the DLA Disposition Services ICP. The Receipt will include 

information required to properly receipt material, complete all validations required, post the 

inventory, and then complete post-receipt activities such as writing the record to the 

reimbursement table or disposing of the asset. These changes to the receipt transaction and 

procedures will ensure the same or better functionality exist after the implementation of RBI as 

before.

 12 Refer to ADC 456, Intra-DLA Sales Contract Catalog Data Support Transaction under Reutilization Business 

Integration (RBI)
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7. ADVANTAGES AND DISADVANTAGES:

a. Advantages. DLA Disposition Services (using EBS and DSS), will be able to comply with 

DLMS standards for the RBI process. 

b. Disadvantages: None identified.

8. DEFENSE AUTOMATIC ADDRESSING SYSTEM (DAAS): 

a. Update DAAS maps to allow new data to pass any applicable edits.

b. Impacts WebVLIPS to capture the TCN in the 527R Receipt transaction.

9. NOTE ANY REGULATIONS OR GUIDANCE: As a minimum, requires update to the 

DOD 4000.25-M, DLMS, Volume 2 procedures, as well as the appropriate publication for DLA 

Disposition Services. See impact paragraph below.

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: March 2012.

11. IMPACT:

a. PUBLICATIONS:

1) Requires update to DLMS 527R Receipt transaction as noted.

2) Requires update to DOD 4000.25-M, DLMS, Volume 2, chapter 16 to add 

procedures for DLA Disposition Services receipt processing under RBI. Refer to Enclosure 1.

3) DRMS Instruction (DRMS-I) 4160.14, Operating Instructions for Disposition Management

(reference 3f) requires update by the appropriate DLA office to include, as a minimum, publication of 

several new codes used by DLA Disposition Services under RBI as documented in this and other RBIrelated ADCs. These codes include, but are not limited to: Disposition Category Code and 

Reimbursement Code. DRMS-I 4160.14 is not under the purview of DLA J627; the requirement to 

update the DLA Disposition Services publication is noted here as a courtesy. 

b. AUTOMATED INFORMATION SYSTEMS (AIS): 

1) DLA: Impacts DAAS, EBS, and DSS. 

2) Service AIS: DLA advises that there will be no impact to Services systems as a result 

of this ADC. The DLA Disposition Services Field Office (which uses DSS) will only send Receipt 

transactions to the DLA Disposition Services ICP (which uses EBS). 

c. DLMS DATA CONTENT: 

1) Disposition Services Indicator. Disposition Services Indicator is a DLMS Data 

Dictionary code list added to support DLA Disposition Services under RBI. The indicator addresses

the DLA Disposition Services’ requirement to communicate unique property and/or materiel location

information supporting their business processes. LQ/1270 Qualifier ‘DSI-Disposition Services 

Indicator’ will be used. The following Disposition Services Indicators are applicable to 527R 

Receipt:
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DISPOSITION 

SERVICES 

INDICATOR

EXPLANATION DESCRIPTION

AP Abandoned Property The AP indicator is used to specifically identify 

Abandoned Property, which is personal property left at an 

installation. All abandoned property is immediately 

assigned a SL (Sales) status at time of disposition. This 

value will be used at time of disposition so that a business 

rule can be created in EBS to trigger off the Abandoned 

Property indicator and assign the SL status. If this status 

is not included, EBS would treat this item as a normal reutilizable item.

CA Certificate Available Certificate is available. Example of certificates include 

inert, DEMIL performed, drained and purged etc.

DI DEMIL Instructions 

Available

Indicates directions were presented at receipt for how to 

DEMIL the property. 

HM Hazardous Material Hazardous Material.

HW Hazardous Waste Hazardous Waste.

HWPS Hazardous Waste Profile 

Sheet (HWPS) Available

Indicates an HWPS was turned in when the material was 

receipted

RIP Receipt-In-Place Indicates property is receipted at a DLA Disposition 

Services Field Office, but is not physically located there. 

For example, if a large truck was being stored in a field 

that truck wouldn’t necessarily be driven to a DLA 

Disposition Services Field Office to be brought on the 

inventory record. Instead it would be “receipted in place.” 

NOTE: This code is not applicable for RCP Property.

SALW Small Arms and light 

Weapons

The SALW indicator will be used to identify small arms 

and light weapons and enable rules based processing 

against these specific types of receipts.

WP* Wash Post Wash Post is a variation of the receipt-in-place process. It 

requires prior coordination with the generator to retain 

custody and accountability (ownership) until property is 

ready for sale, reutilization, transfer, and donation. At that 

time, the wash/post receipt is recorded, and immediately 

thereafter the DSS-prepared MRO is provided to issue the 

property to the customer. NOTE: This code is not 

applicable for RCP Property.

*RBI provided this expanded explanation for Wash Post Indicator for additional background in this 

change: Wash Post Indicator - This indicator will be used to determine if a property was receipted 

as “Wash Post.” The Receiver, in coordination with the Generator and the Customer, has all the 

documentation for Receipt, Disposition and requisition in their possession. These are items that are 

not brought onto the DLA Disposition Services inventory record until they are removed from their 

storage location, which is not at a DLA Disposition Services Site. At time of removal, DSS will 
10 of 15 ADC 442 Att 

send a 527R Receipt, with the Wash Post Indicator populated, to EBS. When the receipt is 

processed, the user will assign the DTID a disposition category of Sales (SL), or RU, update the 

DLA Disposition Services Wash Post by adding the receipt quantity, and then drop EBS’s 

inventory balance. DSS will use the Wash Post Indicator as an indicator to generate an internal 

940R MRO in order to drop the DTID from its inventory balance. Generator retains custody and 

accountability of property until time of removal.

2) The following are new DLMS Data for 527R. Refer to Enclosure 3 for a data 

table with more detailed data description. [NOTE: DLA Logistics Management Standards will 

submit Accredited Standards Committee (ASC) X12 data maintenance request for data element 1270 

codes DCT, DMI, DMP, DRS, DSI]:

Appropriation Number (Fund Cite) [2/FA201/245/18] 

STAFFING NOTE FOR FUND CITE ABOVE: Components are advised that DOD is in the process of 

implementing Standard Financial Information Structure (SFIS) for all systems carrying/processing 

financial information (e.g., lines of accounting, fund codes). ADC 435 (reference 3j) provides DLMS 

procedures for SFIS. While Qualifier 18 will be retained in the 527R at this time to support this and other 

DLA legacy processes during transition to SFIS, Components and Agencies will be required to migrate to 

SFIS procedures, and must address process changes in future change proposals.

Bill to DoDAAC [2/N101/210/BT]

DEMIL Code [2/LQ01/130/FD]

Demilitarization Integrity Code [2/LQ01/130/DMI]

Demilitarization Performed Code [2/LQ01/130/DMP] 

Disposition Services Accumulation Number [2/N901/90/YM]

Disposition Category Code [2/LQ01/130/DCT]

Disposition Services Container ID [2/N901/90/98] 

Disposition Services Complete Container Count [2/QTY01/310/OC]

Disposition Services Current Container Count [2/QTY01/310/TD]

Disposition Services Indicator [2/LQ01/130/DSI]. The 527R Receipt requirements 

accommodated by the Disposition Services Indicator are the following indicator values:

Abandoned Property Indicator (AP)

Certificate Indicator (CA)

DEMIL Instructions Indicator (DI)

Hazardous Materiel Indicator (HM)

Hazardous Waste Indicator (HW)

Hazardous Waste Profile Sheet Indicator (HWPS)

Receipt-In-Place Indicator (RIP)

Small Arms/Light Weapons Indicator (SALW)

Wash Post Indicator (WP)

Disposition Services Reimbursement Code [2/LQ01/130/DRS]

Disposition Services Unique Control Number (UCN) [2/N907-03/030/Q5]

DTID [2/N907/30/W1] 
11 of 15 ADC 442 Att 

DTID Material Description (description of DTID material) [2/NTE01/110/OCA]

Hazardous Materiel Indicator Code [2/LQ01/130/NS]

Industrial Plant Equipment (IPE) Report Number [2/LIN12/010/EM]

Materiel Safety Data Sheet (MSDS) Number [2/N901/30/MS]

Model Number [2/LIN10/010/MN] (only use in conjunction with IPE Report Number)

Sales Contract Number [2/N901/90/FCN]

Sales Contract Line Item Number [2/N907-01/90/BCI]

Service LSN [2/LIN06/010/SW]

Year of Manufacturer [2/LIN14/010/RY] (only use in conjunction with IPE Report Number)

3) Changes to DLMS Data Element: Serial Number - updated to include a DLMS note 

that for DLA Disposition Services receipt transactions, the serial number is required for SA/LW

and for industrial plant equipment.

12. PDC 434 RESPONSES AND DISPOSITION. 

# ORGANIZATION RESPONSE DISPOSITION

1 DLA DLA J332 concurs with PDC 434 with 

the understanding that staffing notes and 

comments related to this proposed change 

will be included in the ADC.

Noted.

2 DLA RBI Lead 

11/30/2011 

Comment

DLA Disposition

Services 

concurred with 

the comment 

on 12/9/2011

The DLA RBI Lead identified requirement

to add two additional Disposition 

Services Indicator values for DLA 

Disposition Services use as follows:

Additional values that we need to add to 

PDC 434 [527R Receipt].

2/LQ01/130 – qualifier is DSI – the two 

additional values we need are:

AP – Abandoned Property

SA – Small Arms

The AP indicator is needed to specifically 

identify Abandoned Property, which is 

personal property left at an installation. All 

abandoned property is immediately 

assigned a SL (Sales) status at time of 

disposition. This value will be used at time 

of disposition so that a business rule can be 

created in EBS to trigger off the Abandoned 

Property indicator and assign the SL status. 

If this status is not included, EBS would 

treat this item as a normal re-utilizable item.

The SA indicator would be used to identify 

all small arms and enable rules based 

processing against these specific types of 

receipts.

Two additional intra-DLA Disposition Services 

Indicator values added at 2/LQ01/130. Refer to 

Enclosure 2, 527R Change Table, Row 34.

DLA Logistics Management Standards notes that the 

MILSTRAP/DLMS definition for Small Arms was 

expanded to ‘Small Arms and Light Weapons

(SA/LW)’ in 2008. DOD MILSTRAP Chapter 12, 

and corresponding DLMS, Volume 2, chapter 18,

address Small Arms and Light Weapons reporting 

requirements. Accordingly, recommend that the 

Disposition Services Indicator identify Small Arms 

and Light Weapons. Recommend use of indicator

SALW – Small Arms/Light Weapons (SA/LW).

Use of SA/LW is consistent with the procedures added 

to Chapter 16 (see Enclosure 1).

DLA Logistics Management Standards also notes 

that Unique Item Tracking (UIT) Designator Code 

AAA applies to Small Arms and Light Weapons 

(SA/LW). DSS uses UIT Designator Codes. 
12 of 15 ADC 442 Att 

# ORGANIZATION RESPONSE DISPOSITION

3 DLA PDC required that DLA comment on their 

527R requirement for a Fund Cite since it is 

not an SFIS compliant data element.

DLA Comment: DLA has a current need to 

retain FA201 qualifier ‘18-Appropriation’ 

in the 527R to support legacy processes. 

This qualifier is used by DMLSS AMMA to 

assist in the communication of purchase 

card receipt data and in certain legacy 

processes supporting DLA Disposition 

Services. DLA will assess these legacy 

processes for conversion to use of SFIS 

data. 

Components are advised that the DOD is in the process 

of implementing Standard Financial Information 

Structure (SFIS) for all systems carrying/processing 

financial information (e.g., lines of accounting, fund 

codes). 

ADC 435 provides DLMS procedures for SFIS. While 

Qualifier 18 will be retained in the 527R at this time to 

support this Disposition Services requirement, and 

other DLA legacy processes during transition to SFIS, 

DOD Components will be required to migrate to SFIS 

procedures and Components must address process 

changes in future change proposals.

4 Army Concur without comment Noted.

5 Navy Concurs as written Noted.

6 Air Force Concurs without comment Noted.

7 USTRANSCOM Approves. Noted.

8 Marine Corps Concurs with comments as follows:

9 Marine Corps 1. Paragraph 4.b.1

a. The scope of this PDC begins 

with DLA Disposition Services creating a 

527R in DSS.

i.Recommend adding text to the 

PDC that focuses on how materiel 

surrendering components provide turnin data to DLA Disposition Services 

field activities.

MILSTRAP Administrator Response: This 

change addresses the Receipt process. It does not 

cover turn-in procedures by intent. PDC/ADCs 

for the turn-in process associated with RBI are:

-- ADC 416, OCT 25, 2011, Hazardous 

Material/Hazardous Waste (HM/HW) Profile 

Transaction, DLMS 996H, in Support of RBI. 

Provides revised procedures for creating the HWPS 

for hazardous turn-ins.

-- ADC 422, OCT 6, 2011, Revise DS 856S, 

Shipment Status, in Support of RBI. Provides 

revised procedures for the generation of the 856S for 

hazardous turn-ins.

--ADC 453 (reference 3i), Component Turn-In 

Documentation, Issue Release/Receipt Document 

(IRRD) (DD Form 1348-1A/DD Form 1348-2), 

Supporting Disposition Services. Addresses DD 

Form 1348-1A (or DD Form 1348-2) requirements 

for DOD Components turning in property to DLA 

Disposition Services. (Staffed as PDC 480.)
13 of 15 ADC 442 Att 

# ORGANIZATION RESPONSE DISPOSITION

10 Marine Corps 

 ii. Particular focus should be on new

[Receipt] data elements addressed in this 

PDC if the intent is for the materiel 

surrendering Components to provide 

this data to DLA Disposition Services

This change addresses the Receipt process. This 

change does not cover turn-in procedures by intent. See 

row 8 above for the ADCs addressing turn-in of 

materiel to DLA Disposition Services. 

Refer to Rows 16 and 17 of this table. In response to 

this USMC comment, DLA has identified at row 16, 

which of the new 527R Receipt data is provided by 

the materiel surrendering Component (i.e., the 

generator). DLA also states that they are not new 

data requirements for the surrendering activity to 

provide. 

In row 17 DLA identified the data that is not provided 

by the generator.

11 Marine Corps 2. Paragraph 11.c.3

a. When approved this PDC will 

mandate the serial number be included in 

DS 527R transactions (as a required data 

element) that are generated by DSS as a 

result a DLA Disposition field activity 

accepting Small-Arms/Light Weapons 

(SA/LW) items.

 i. As a result the surrendering 

activity will be required to provide the 

serial number to DLA Disposition 

Services for all SA/LW turn-ins.

Noted.

Refer to row 16 table identifying which of the new 

527R data elements the surrendering activity provides. 

DLA Disposition Services indicates that the 

surrendering activity provides the SA/LW serial 

number data on the DTID and it is not a new 

requirement.

Also, See Staffing Note paragraph 5.a.2: “...though 

this PDC authorizes the 2/REF01/250 ‘SE-Serial 

Number’ qualifier to report a weapon serial number in 

a 527R Receipt, DSS is not planning to use it when 

the ADC is first implemented. This functionality 

would need to be added at a later date.” 

MILSTRAP Administrator Comment: IAW 

MILSTRAP/DLMS SA/LW procedures (MILSTRAP 

Chap 12, DLMS Vol 2, Chap 18), the appropriate 

SA/LW transactions (MILSTRAP DIC DS_ or DLMS 

140A) must be provided for SA/LW. These 

transactions contain serial numbers. Use of DLMS 

140A or MILSTRAP DS_ with SA/LW serial 

numbers is not new requirement. Refer to DLMS Vol 

2, Chapter 18 and MILSTRAP Chap 12.

12 Marine Corps b. While chapter 18 (para 18.2.3) of DoD 

4000.25-M [MILSTRAP] requires 

custodians of SA/LW items with 

obliterated or illegible serial numbers to 

obtain a management control number 

(MCN) from the DoD registry, the 

possibility exists that the services could 

turn-in SA/LW items for which the serial 

number is illegible/obliterated to DLA 

Disposition Services for demilitarization 

without having secured an MCN.

MILSTRAP Administrator Response: At the July 

12, 2011, Joint SA/LW Coordinating Group 

(JSA/LWCG) meeting, the USMC offered to develop a 

draft PDC to address when SA/LW have illegible serial 

numbers. The PDC, once finalized, will be staffed 

through the JSA/LWCG and the Supply PRC. 

Minutes from the July 12, 2011, JSA/LWCG meeting 

are available at http://www.dla.mil/j6/dlmso/Archives/archives_jsalwcg.asp

The JSA/LWCG Member list can be found at: 

http://www.dla.mil/j6/dlmso/Programs/Committees/JSALWCG/jsalwcg.asp 
14 of 15 ADC 442 Att 

# ORGANIZATION RESPONSE DISPOSITION

13 Marine Corps c. Recommend that language be 

included in this PDC to address the 

situation in which SA/LW items are 

turned in without appropriate serial 

number data.

 i. Interim processes for disposal of 

SA/LW items include assignment of an 

ARM-number to the unidentified items by 

the DoD Small Arms Serialization 

Program (SASP) manager.

MILSTRAP Administrator Response to use of 

“ARM Number”: 

The use of an “ARM number” is not a documented 

DOD process. At the July 12, 2011, JSA/LWCG 

meeting, the USMC agreed to develop a draft PDC 

to address this process. NOTE: USMC has 

submitted the PDC and it is under review by the 

JSA/LWCG Chair in the DLMS office. Draft PDC 

501 will address this process. 

The PDC, once finalized, will be staffed through the 

JSA/LWCG and the Supply PRC. Minutes from the 

July JSA/LWCG meeting are available at: 

http://www.dla.mil/j6/dlmso/Archives/archives_jsalwcg.asp

The current SA/LW reporting using DLMS 140A 

(MILSTRAP DI Code DS_) transaction will 

continue at this time. 

14 Marine Corps d. Recommend that DoD policy for 

SA/LW turn-in and demilitarization be 

updated to account for turn-in of items 

without appropriate serial number data.

MILSTRAP Administrator Response: See 

response at row 12 above. This is being addressed 

by the JSA/LWCG. The JSA/LWCG Chair will 

staff a separate PDC (draft PDC 501).

15 Marine Corps 3. General

a. It’s unclear whether the 527R that is 

produced by the DLA Disposition 

Services in this process will update the 

appropriate registries (i.e. DoD SA/LW 

and IUID) and the surrendering activities 

accountable record (particularly in the 

case of turn-in of controlled items).

MILSTRAP Administrator Response: 

1. As noted below, SA/LW reporting will 

continue to follow existing MILSTRAP-DLMS 

procedures for updating the SA/LW registry. 

DLMS 140A provides functionality of MILSTRAP 

DSM.

2. There is no identified requirement to update the 

DOD IUID registry with 527R Receipt transaction 

or 140A SA/LW transactions.

3. A 527R Receipt transaction would not update 

the surrendering activities accountable record, nor 

should it. The 527R receipt would pick the asset 

balance up on the record of the receiving activity. 
15 of 15 ADC 442 Att 

Rows 16 & 17 below contain DLA’s response to the Marine Corps comment at row 10 of this table, regarding 

which of the new 527R data the materiel surrendering Component (i.e., the generator) provides.

(NOTE: ADC 442 (for PDC 434) does not address the turn-in process, but this information is included in 

response to the Marine Corps comment to PDC 434).

16 DLA states that New 527R Receipt Data which 

the generator provides (or may provide) is as 

follows:

Data 

Provided by 

Generator?

Y (yes)

S (sometimes)

If Yes or Sometimes, is data

provided by:

DD 1348-1A Disposal Turn-in 

Document (DTID)? 

DIC AS3 transaction? 

GenComm?

As indicated 

below, DLA states 

that none of these 

are new data for 

generator to 

provide. 

Is this a new 

requirement for 

generator to 

provide the data to 

DLA Disposition 

Services?

Appropriation Number (Fund Cite) S DTID No

Bill to DoDAAC S DTID, GenComm No

DEMIL Code Y DTID, AS3 No

Demilitarization Integrity Code S DTID No

Demilitarization Performed Code S DTID No

Disposition Services Indicator 

The 527R Receipt requirements accommodated by the 

this indicator” are the following values:

 Certificate Indicator (CA)

 DEMIL Instructions Indicator (DI)

 Hazardous Materiel Indicator (HM)

 Hazardous Waste Indicator (HW)

 Hazardous Waste Profile Sheet Indicator (HWPS)

 Receipt-In-Place Indicator (RIP)

 Wash Post Indicator (WP)

Y DTID, GenComm No

DTID Material Description Y DTID, AS3 (NOTE: May be 

derived from NSN nomenclature)

No

Hazardous Materiel Indicator Code S DTID, AS3 No

Industrial Plant Equipment (IPE) Report Number S DTID No

DTID Number Y DTID, AS3 No

Material Safety Data Sheet (MSDS) Number S DTID, GenComm No

Model Number S DTID No

Service LSN S DTID, AS3 No

Year of Manufacturer S DTID No

Small Arms/Light Weapons Serial Number Y DTID No

17 DLA states that the following New 527R Receipt Data is NOT provided by the generator:

Disposition Services Accumulation Number Disposition Services Reimbursement Code

Disposition Category Code Disposition Services Unique Control Number

Disposition Services Container ID Sales Contract Number

Disposition Services Complete Container Count Sales Contract Line Item Number

Disposition Services Current Container Count 

Enclosures
1of 3

ADC 442, Enclosure 1

ENCLOSURE 1 to ADC 442

Revise DOD 4000.25-M, DLMS, Volume 2, Chapter 16 as follows. These procedures are new in 

their entirety and were not staffed with PDC 434. Paragraph numbering is approximate pending full 

re-write of chapter 16 for RBI-related changes.

C16.6.8. Receipts of Turn-ins to DLA Disposition Services Field Offices: For receipt of items 

that have been turned in, the Field Office shall provide DLA Disposition Services a 527R 

Receipt, (Transaction Type Code D4 with 2/LIN01/10 code I (MILSTRAP D6A functionality) 

or J (D6B functionality), as appropriate. The DTID number, which represents specific 

property in the same condition turned in to a specific DLA Disposition Services Field Office, 

shall be passed on all Field Office generated receipt transactions and provides the level of 

traceability DLA Disposition Services requires. Because property is often turned in used, 

simply representing property by materiel number (e.g., NSN or LSN) is insufficient and the 

DTID provides the capability to identify and track property at a more granular level of detail. 

For receipt of property, the field offices shall sign the DD-1348-1A/1348-2 and provide a 

signed digital image of the turn-in document via eDOCs, to confirm receipt in the In-Transit 

Control System (ICS). 

C16.6.8.1. When property identified to a DTID number is turned in, it is assigned an 

initial disposition category at pre-receipt (i.e., physical examination of property), which is 

provided in the 527R Receipt to DLA Disposition Services (see paragraph 16.6.9.). This 

disposition category is used to determine how the property is to be processed subsequent to 

receipt; e.g. reutilization, disposal, etc. When the Receipt transaction is received, DLA 

Disposition Services shall confirm that the correct disposition category has been assigned 

using property characteristics provided in the 527R; e.g. DEMIL code, HM/HW indicator, etc. 

C16.6.8.2. The 527R Receipt transaction includes the following data elements as 

applicable to support the Disposition Category Code assignment process and to subsequently

track other disposal processes: Bill to DoDAAC, DEMIL Code, Demilitarization Integrity Code, 

Demilitarization Performed Code, Disposition Services Accumulation Number, Disposition 

Category Code, Disposition Services Container ID, Disposition Services Complete Container 

Count, Disposition Services Current Container Count, Disposition Services Indicator: 

Abandoned Property Indicator (AP), Certificate Indicator (CA), DEMIL Instructions Indicator 

(DI), Hazardous Materiel Indicator (HM), Hazardous Waste Indicator (HW), or Hazardous 

Waste Profile Sheet Indicator (HWPS), Receipt-In-Place Indicator (RIP), Small Arms/Light 

Weapons Indicator (SALW); Wash Post Indicator (WP), Disposition Services Reimbursement 

Code, Disposition Services Unique Control Number (UCN), DTID, DTID Material Description, 

Hazardous Materiel Indicator Code, Industrial Plant Equipment (IPE) Report Number, Material 

Safety Data Sheet (MSDS) Number, Model Number (used only in conjunction with IPE Report 

Number), Sales Contract Number, Sales Contract Line Item Number, Service LSN, Year of 

Manufacturer (used only in conjunction with IPE Report Number).

C16.6.8.3. Disposition Category Code SL – Sales. The DLA Disposition Services Office 

shall return a Disposition Category Code SL to notify the Field Office that the item shall be held 

for sale. When pre-existing sales contract data is available, DLA Disposition Services shall pre-
ADC 442, Encl 1

DLMS Procedures 

2 of 3

position contract data using the 832N transaction (see paragraph C16.6.6.*) to facilitate receipt

processing. At time of receipt, the Field Office receiver shall match the property received from 

customer turn-in to the pre-positioned sales contract data. When a match is found, the sales 

contract number and associated sales contract line item number shall be provided on the 527R 

Receipt transaction sent to DLA Disposition Services. 

*STAFFING NOTE: Paragraph C16.6.6. was developed as part of ADC 456, Intra-DLA Sales 

Contract Catalog Data Support Transaction. Paragraph numbering is approximate pending full re-write 

of this chapter for RBI-related changes.

C16.6.8.4. Turn-in of Small Arms/Light Weapons (SA/LW). During the pre-receipt process, 

the Field Office shall verify the serial number(s) received and include those serial numbers in the 

527R Receipt transaction sent to DLA Disposition Services. There is a “many-to-one” relationship 

between a weapon serial number and DTID; therefore, the weapon serial number shall be looped on 

the 527R Receipt transaction. Each Receipt transaction for SA/LW shall contain the DTID number 

and a specific weapon serial number for each individual weapon; e.g., if ten weapons make up the 

DTID quantity, DLA Disposition Services shall receive one Receipt transaction for that DTID with 

ten unique serial numbers.13

C16.6.8.5. Turn-in of Industrial Plant Equipment (IPE). During the pre-receipt process, 

the Field Office shall verify the serial number received and include that serial number in the 527R 

Receipt transaction sent to DLA Disposition Services (one-to-one relationship between DTID and 

serial number for IPE). 

C16.6.8.6. Disposition Services Indicator. The Field Office shall assign a Disposition 

Services Indicator in the 527R Receipt transaction to communicate unique property and/or 

materiel location information as follows:

C16.6.8.6.1. AP – Abandoned Property

C16.6.8.6.2. CA – Certificate Available to document property condition.

C16.6.8.6.3. DI – DEMIL Instructions Available at time of receipt. 

C16.6.8.6.4. HM – Hazardous Material.

C16.6.8.6.5. HW – Hazardous Waste.

C16.6.8.6.6. HWPS – Hazardous Waste Profile Sheet [HWPS] available at time of 

turn-in. 

C16.6.8.6.7. RIP – Receipt-In-Place. Property not physically located at the Field 

Office. The generator retains custody and accountability (ownership) until property is ready for 

sale, reutilization, transfer and/or donation.

C16.6.8.6.8. SALW – Small Arms and Light Weapons

 13DLA has advised that use of the SA/LW serial number will not be implemented initially in the 527R Receipt transaction at 

the Field Offices. DLA must provide DLA Logistics Management Standards with their planned Distribution Standard 

System (DSS) implementation date when known.
ADC 442, Encl 1

DLMS Procedures 

3 of 3

C16.6.8.6.9. WP - Wash Post. Property may have previously processed as RIP 

pending sale, reutilization, transfer, or donation. Once the customer is available to remove the 

property from generator’s location, the Field Office shall send a 527R Receipt, with Disposition 

Services Indicator WP, and the appropriate Disposition Category Code of SL or RU. The receipt 

quantity shall be added to the Field Office and DLA Disposition Services’ inventory records, then 

immediately dropped. The Field Office shall use the WP indicator to generate an internal 940R 

MRO to drop the DTID (requisitioned quantity) from its inventory balance.

C16.6.8.7. The Hazardous Materials Indicator Code (HMIC), Demilitarization 

(DEMIL) Code and Critical Item Identifier Code (CIIC) shall be included on all 527R Receipt 

transactions generated from Recycling Control Points (RCP) for transfers to DLA Disposition 

Services (RIC S9W) and from DLA Disposition Services Field Offices for receipts of generator 

turn-ins to DLA Disposition Services (RIC S9D).
1 of 11

ADC 442 Enclosure 2

ENCLOSURE 2 TO ADC 442

DLMS Supplement (DS) 527R Change Table:

# Location DS 527R Receipt 

Revision

Reason

1 DLMS

Intro

Notes

Add ADC 442 to DLMS Introductory note 5:

- ADC 442, Intra-DLA Revisions to Procedures and DLMS 527R 

Receipt for Use by DLA Disposition Services Under Reutilization 

Business Integration (RBI) (Supply)

Identifies 

changes 

included in DS.

2 1/BR01/020 Add DLMS note 3 to existing qualifier ZZ:

ZZ Mutually Defined

1. Use to identify the Unit of Use Indicator. When included, the 

quantity and unit of measure values associated with this transaction are 

applicable to the unit of use.

2. Authorized DLMS enhancement under DLA industrial activity 

support agreement. Refer to ADC 381.

3. Authorized DLMS enhancement for DLA Disposition 

Services use with receipt and historical receipt transactions. 

Refer to ADC 442.

Supports RBI 

requirements.

3 2/LIN04/010 Revise DLMS note 2 for existing qualifiers FS:

FS National Stock Number

DLMS Note:

1. Use to identify the NSN.

2. The NSN is provided as a cross-reference when unit of use indicator 

is included and the Local Stock Number (LSN) is identified as the 

primary materiel identification. Authorized DLMS enhancement under 

DLA industrial activity support agreement and for DLA Disposition 

Services (refer to ADC 381 and ADC 442 respectively)

Supports RBI 

requirements.

4 2/LIN06/010 Open LIN06 and add qualifier ‘SW’ with DLMS Note:

LIN06

Federal Note: Use any code.

DLMS Note: For DLMS use, only the following codes are 

authorized.

SW Stock Number

DLMS Note: DLA Disposition Services uses to identify the Service 

local stock number (LSN). Used to track the Services' material 

numbers, which will not be stored in EBS. DLA Disposition 

Services will use this number for marketing purposes only. The 

primary material identification will be at the LIN02/LIN03. The 

only material identification that can be sent to DLA Disposition 

Services ICP (EBS) in LIN02/LIN03 is an NSN, Disposition Services 

LSN, or the "R" Less than Unit of Use LSN. Authorized DLMS 

enhancement for DLA Disposition Services. Refer to ADC 442.

Supports RBI 

requirements.

5 2/LIN07/010 Open LIN07 Supports RBI 
ADC 442 Encl 2

DS 527R Change Table

2 of 11

# Location DS 527R Receipt 

Revision

Reason

6 2/LIN08/010 STAFFING NOTE: Opened LIN08 and add the following notes in 

PDC 462:

LIN08

Federal Note: Use any code.

DLMS Note: For DLMS use, only the following codes are 

authorized.

Addressed in 

PDC 462

7 2/LIN09/010 STAFFING NOTE: Opened LIN09 in PDC 462 Addressed in 

PDC 462 

8 2/LIN10/010 Open LIN10 and add qualifier ‘EM’ with notes:

LIN10

Federal Note: Use any code.

DLMS Note: For DLMS use, only the following codes are 

authorized.

EM Equipment Identification Number

DLMS Note: Use to identify the Industrial Plant Equipment Report 

Number. Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Refer to ADC 442.

Supports RBI 

requirements.

9 2/LIN11/010 Open LIN11 Supports RBI 

10 2/LIN12/010 Open LIN12 and add qualifier ‘MN’ with notes:

LIN12

Federal Note: Use any code.

DLMS Note: For DLMS use, only the following codes are 

authorized.

MN Model Number

DLMS Note: Use to identify the Industrial Plant Equipment 

(IPE) model number. Use only in conjunction with IPE Report 

Number (LIN10 code EM). Authorized DLMS enhancement for 

DLA Disposition Services use in receipt and historical receipt 

transactions. Refer to ADC 442.

Supports RBI 

requirements.

11 2/LIN13/010 Open LIN13 Supports RBI 

12 2/LIN14/010 Open LIN14 and add qualifier ‘RY’ with notes:

LIN14

Federal Note: Use any code.

DLMS Note: For DLMS use, only the following codes are 

authorized.

RY Record Keeping or Model Year

DLMS Note: Use to identify the Industrial Plant Equipment 

(IPE) year of manufacture. Use only in conjunction with IPE 

Report Number (LIN10 code EM). Authorized DLMS enhancement 

for use by DLA Disposition Services in receipt and historical receipt 

transactions. Refer to ADC 442.

Supports RBI 

requirements.
ADC 442 Encl 2

DS 527R Change Table

3 of 11

# Location DS 527R Receipt 

Revision

Reason

13 2/LIN15/010 Open LIN15 with DLMS note:

DLMS Note: Use to convey the 4-digit year of manufacture.

Supports RBI 

14 2/N901/030 Add Qualifier ‘MS’ with DLMS note:

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note: 1. Use to identify the Material Safety Data Sheet 

(MSDS) number. Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Identify additional MSDS numbers, when required for this receipt, in 

the composite at N907. Refer to ADC 442. 

2. The MSDS number is used to determine/confirm the disposition 

category of a property. It will also need to be sent to the 

Reutilization, Transfer, and Donation (RTD) web in order for RTD 

customer to view the MSDS number(s) tied to a specific DTID 

number that is eligible to be requisitioned. In order to send this to 

the RTD web, EBS will need to store this information. EBS can 

receive up to four MSDS numbers per receipt. 

Supports RBI 

requirements.

15 2/N907-01/030 Add qualifier ‘MS’ with DLMS note:

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note: Use to identify the Material Safety Data Sheet 

(MSDS) number when two MSDS numbers are required. Use in 

conjunction with N901 code MS. Authorized DLMS enhancement 

for use by DLA Disposition Services in receipt and historical receipt 

transactions. Refer to ADC 442.

Supports RBI 

requirement 

for the option 

to provide up 

to 4 MSDS 

numbers.
ADC 442 Encl 2

DS 527R Change Table

4 of 11

# Location DS 527R Receipt 

Revision

Reason

16 2/N907-01/030 Add qualifier W1 with DLMS Notes:

W1 Disposal Turn-In Document Number

DLMS Note: 1. Use to identify the Disposal Turn-In Document 

(DTID) Number when provided as a secondary reference number. 

The DTID number is used by DLA Disposition Services as a unique 

number to identify property that was turned into a DLA Disposition 

Service Field Office. The value of the DTID may be the original 

turn-in document number or may be a unique control number (UCN) 

assigned by the Field Office during receipt processing when the 

original DTID number is not adequate to uniquely identify the 

property.

2. The DTID, as a secondary reference number, will be populated 

when a turn-in is split into multiple shipments when sent to the Field 

Office (DSS). DLA Disposition Services requires each split 

shipment results in creation of a new Unique Control Number 

(UCN) upon receipt at the Field Office (DSS). When this occurs, the 

original DTID number will be populated 2/N901/030/TN as 

controlling document number with the associated suffix at 

2/N901/90. The UCN will be populated in the DTID field as a 

secondary reference. 

3. The DTID, as a secondary reference number, may also be 

populated when a receipt expected in one SCC is received in 

multiple SCCs; DLA Disposition Services requires each receipt 

differentiated by creation of a new Unique Control Number (UCN)

upon receipt at the Field Office (DSS). When this occurs, the 

original DTID number will be populated 2/N901/030/TN as 

controlling document number. The UCN will be populated in the 

DTID field. (DLA Disposition Services uses this UCN process in

place of the MILSTRAP Receipt Suffix Code whereby a receipt suffix 

code is assigned when all data elements are the same, except the 

SCC of materiel, for materiel being received).

4. Authorized for DLA Disposition Services use in receipt and 

historical receipt transactions. Use in conjunction with the 

controlling document number cited at 2/N901/030/TN. Refer to 

ADC 442.

Supports RBI

requirements.
ADC 442 Encl 2

DS 527R Change Table

5 of 11

# Location DS 527R Receipt 

Revision

Reason

17 2/N907-03/030 Open N907-03 and add qualifier ‘Q5’_with DLMS note: 

Q5 Property Control Number

DLMS Note: 1. This is used to represent a DLA Disposition 

Services Unique Control Number assigned to prevent DTID re-use. 

This is used with shipments to a DEMIL facility, when a Traffic 

Management Office partialed a shipment of material and there 

are three document numbers associated with the receipt 

transaction at the DEMIL facility. Used in conjunction with 

the original 940R Materiel Release Order (MRO) document 

number serving as the controlling document number for the 

receipt, and the original DTID from the losing DLA 

Disposition Services Field Office. All three numbers will be 

reported on the DLMS 527R when applicable. Refer to ADC 

442.

2. Authorized for DLA Disposition Services use in receipt and 

historical receipt transactions. Use in conjunction with the 

controlling document number cited at 2/N901/030/TN and the DTID 

cited at 2/N907-01/030/W1. 

Supports RBI 

requirement to 

have capability 

when needed 

for a UCN as a

third ‘document 

number’ (refer 

to paragraph 

5.a.4) b) (2) on 

page 5 of 9 of 

the attachment.

18 2/N907-03/030 Add qualifier ‘MS’ with DLMS notes:

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note: Use to identify the Material Safety Data Sheet 

(MSDS) number as needed when three MSDS numbers are required. 

Use in conjunction with N901 code MS and N907-01 code MS. 

Authorized DLMS enhancement for use by DLA Disposition Services 

in receipt and historical receipt transactions. Refer to ADC 442.

Supports RBI 

requirement 

for the option 

to provide up 

to 4 MSDS 

numbers.

19 2/N907-04/030 Open N907-04 Supports RBI 

requirements.

20 2/N907-05/030 Open N907-05 and add qualifier ‘MS’ with DLMS note:

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note: Use to identify the Material Safety Data Sheet 

(MSDS) number as needed when four MSDS numbers are required. 

Use in conjunction with N901, N907-01 and N907-03 code MS. 

Authorized DLMS enhancement for use by DLA Disposition Services 

in receipt and historical receipt transactions. Refer to ADC 442.

Supports RBI 

requirement 

for the option 

to provide up 

to 4 MSDS 

numbers.

21 2/N907-06/030 Open N907-06 Supports RBI 

requirements.

22 2/N901/090 Add qualifier ‘98’ with DLMS note: 

98 Container/Packaging Specification Number

DLMS Note: This is used to represent DLMS data element 

“Disposition Services Container Identification (ID)”. Authorized

DLMS enhancement for use by DLA Disposition Services in receipt 

and historical receipt transactions. Refer to ADC 442.

Supports RBI 

requirements.
ADC 442 Encl 2

DS 527R Change Table

6 of 11

# Location DS 527R Receipt 

Revision

Reason

23 2/N901/090 Add qualifier ‘YM’ with DLMS note: 

YM Resource Screening Reference

DLMS Note: This is used to represent DLMS data element 

“Disposition Services Accumulation Number”. Accumulations 

are groups of reutilization eligible material received at DRMOs 

over a span of a week. Accumulations enable reutilization 

eligible material to move through the DLA Disposition Services 

screening cycles in groups and help facilitate walk-in screening. 

This number must be passed on receipt transactions so that the 

DLA Disposition Services ICP can age the inventory properly, 

thereby ensuring that the property is made available for 

requisitioning to the right groups of people at the right times 

according to Disposition Services logic. Authorized DLMS 

enhancement for use by DLA Disposition Services in receipt and 

historical receipt transactions. Refer to ADC 442.

Supports RBI 

requirements.

24 2/N901/090 Add new DLMS Note 3 to existing qualifier ‘TG-TCN’:

TG Transportation Control Number

DLMS Note:

1. Must use TCN with inquiries on delinquent MRA.

2. Use with MRA and receipt transactions when available. Authorized 

DLMS migration enhancement; see introductory DLMS note 5g.

3. DLA Disposition Services Field Offices shall include the TCN

provided in the 856S Shipment Status, or on the shipment 

documentation (e.g., Military Shipping Label, Bill of Lading), in 

the receipt and historical receipt transaction. Refer to ADC 442.

Provides 

clean audit 

trail between

the TCN and

the associated 

receipt

transaction.

25 2/N901/090 Add qualifier “FCN-Assigned Contract Number'' with DLMS note:

FCN Assigned Contract Number

DLMS Note: This is used to represent DLMS Data element ''Sales 

Contract Number.'' DLA Disposition Services Field Office uses this 

number to associate property to a sales contract.

Supports RBI 

requirements.

26 2/N907-01/090 Add qualifier “BCI-Basic Contract Line Item Number” with 

DLMS note:

BCI-Basic Contract Line Item Number

DLMS Note: This is used to represent DLMS Data element ''Sales 

Contract Line Item Number”. DLA Disposition Services uses in 

conjunction with the Sales Contract Number at 2/N901/090/FCN.

Supports RBI 

requirements.
ADC 442 Encl 2

DS 527R Change Table

7 of 11

# Location DS 527R Receipt 

Revision

Reason

27 2/NTE/110 Revise DLMS segment level notes:

1. The 2/NTE/110 segment is a DLMS enhancement. See 

introductory DLMS note 5a. Except as noted below, use only with 

2/LIN01/010 Code Z.

2. Use of the NTE segment is an authorized DLMS enhancement for 

DLA Disposition Services in receipt and historical receipt 

transactions. 

Supports RBI 

requirements.

28 2/NTE01/110 Add code ‘OCA’ with DLMS note:

OCA Other Current Asset Description

DLMS Note: DLA Disposition Services users may use up to 5 

repetitions of the NTE segment to provide a description of Disposal

Turn-in document (DTID) material. Authorized DLMS enhancement 

for use by DLA Disposition Services. Refer to ADC 442.

Supports RBI 

requirements.

29 2/LQ01/130 Add DLMS note 2 to existing qualifier EQ:

EQ Controlled Inventory Item Code

DLMS Note 2: Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Refer to ADC 442.

Supports RBI 

requirements.

30 2/LQ01/130 Add Qualifier ‘FD’ with DLMS note:

FD Demilitarization Code

DLMS Notes: Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Also used for RCP receipt Refer to ADC 442. 

Supports RBI 

requirements.

31 2/LQ01/130 Add Qualifier ‘NS’ with DLMS note:

NS Hazardous Materiel Code

DLMS Note: Authorized DLMS enhancement for use by DLA 

Disposition Services to identify the Hazardous Materiel Indicator 

Code in receipt and historical receipt transactions. Refer to ADC 

442.

Supports RBI 

requirements.

This is an 

existing FLIS 

code; DRN 

0865.

32 2/LQ01/130 Add new local code Qualifier ‘DMI’ with DLMS notes:

DMI Demilitarization Integrity Code

DLMS Notes: 1. Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Refer to ADC 442. 

2. At this time a local code ‘DMI’ is established for use in 527R, 

version 4010. A data maintenance action has been submitted for 

establishment of ‘DMI - Demilitarization Integrity Code’ in a future 

version.

Supports RBI 

requirements.

RBI advises 

this is an

existing FLIS 

code; DRN 

0152.
ADC 442 Encl 2

DS 527R Change Table

8 of 11

# Location DS 527R Receipt 

Revision

Reason

33 2/LQ01/130 Add new local code Qualifier ‘DMP’ with DLMS note:

DMP Demilitarization Performed Code 

DLMS Note: 1. Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Demilitarization Performed Code is published in DRMS-I 4160.1. 

Refer to ADC 442.

2. At this time a local code ‘DMP’ is established for use in 527R, 

version 4010. A data maintenance action has been submitted for 

establishment of ‘DMP- Demilitarization Performed Code’ in a 

future version.

Supports RBI 

requirements.

RBI advises 

this is not a 

FLIS code. 

This code is 

published in 

DRMS-I 

4160.1.

34 2/LQ01/130 Add new local code Qualifier ‘DSI’ with DLMS notes:

DSI Disposition Services Indicator 

DLMS Note: 1. Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Repeat the LQ segment as needed to identify all applicable 

indicators. Refer to ADC 442.

2. The following Disposition Services Indicators are authorized for 

use in the receipt transaction on an intra-DLA basis: DI, HM, HW, 

HWPS, IC, RIP and WP. These indicators will be conveyed in 

LQ02, where LQ01 conveys DSI. Explanations for these indicators 

are as follows:

AP = Abandoned Property

CA = Certificate Available;

DI = DEMIL Instructions Available;

HM = Hazardous Materiel;

HW = Hazardous Waste;

HWPS = Hazardous Waste Profile Sheet Available;

RIP = Receipt-In-Place;

SALW = Small Arms/Light Weapons

WP = Wash Post

3. At this time a local code ‘DSI’ is established for use in 527R, 

version 4010. A data maintenance action has been submitted for 

establishment of ‘DSI-Disposition Services Indicator’ in a future 

version.

Supports RBI 

requirements.

Refer to 

DLA’s 

comments to 

the PDC for 

addition of AP 

and SALW.

35 2/LQ01/130 Add new local code Qualifier ‘DCT’ with DLMS notes:

DCT Disposition Category Code 

DLMS Notes: 1. The disposition category at time of receipt will be 

either: Reutilization (RU), Sales (SL), or Disposal (DS). Code RS, 

RU, or SL will be conveyed in LQ02, where LQ01 conveys DCT. 

Authorized DLMS enhancement for use by DLA Disposition Services 

in receipt and historical receipt transactions. Refer to ADC 442.

2. At this time a local code ‘DCT’ is established for use in 527R, 

version 4010. A data maintenance action has been submitted for 

establishment of ‘DCT - Disposition Category Code’ in a future 

version.

Supports RBI 

requirements.
ADC 442 Encl 2

DS 527R Change Table

9 of 11

# Location DS 527R Receipt 

Revision

Reason

36 2/LQ01/130 Add local code ‘DRS’ with DLMS note: 

DRS Disposition Services Reimbursement Code

DLMS Note: 1. The Disposition Services Reimbursement Code 

indicates whether property turned in to DLA Disposition Services is 

reimbursable. This code is for intra-DLA use and will be published 

in DRMS Instruction 4160.14. Authorized DLMS enhancement for 

use by DLA Disposition Services in receipt and historical receipt 

transactions. Refer to ADC 442.

2. At this time a local code ‘DRS’ is established for use in 527R, 

version 4010. A data maintenance action has been submitted for 

establishment of ‘DRS - Disposition Services Reimbursement Code’

in a future version.

Supports RBI 

requirements.

37 2/N101/210 Add qualifier ‘BT’ with DLMS note:

BT Bill-To-Party

DLMS Notes: 1. DLA Disposition Services uses in receipt and 

historical receipt transactions to identify the Bill To DoDAAC. 

Authorized DLMS enhancement for use by DLA Disposition 

Services. Refer to ADC 442. 

2. Except as noted above, DLMS enhancement; see introductory 

DLMS note 5a.

Supports RBI 

requirements.

38 2/N101/210 Add DLMS note 2 to existing qualifier ZB:

ZB Party to Receive Credit

DLMS Note:

1. Use in nonprocurement source "not-from-due" receipts to indicate the 

organization which will receive credit for the turn-in.

2. Authorized for DLA Disposition Services use in receipt and 

historical receipt transactions to identify the party to receive credit 

for reimbursable materiel. Refer to ADC 442.

ADC NOTE: REFER TO ADC NOTE ON PAGE 3 OF 15 OF 

THIS ADC ATTACHMENT. ADC 453 did not add a corresponding 

data element for the DoDAAC of the party to receive credit for 

reimbursable property to DD Form 1348-1. Is this information is to 

be provided on the DD Form 1348-1A? If it is, an update to DD 

Form 1348-1A will be needed. If not, how does the receiving 

activity know how to populate the data in the 527R?

Supports RBI 

requirements.
ADC 442 Encl 2

DS 527R Change Table

10 of 11

# Location DS 527R Receipt 

Revision

Reason

39 2/REF01/250 Revise DLMS Notes for existing qualifier ‘SE’:

SE Serial Number

DLMS Note:

1. Use to identify the serial number (when code U3 is not used). Use 

this qualifier for unique item tracking based upon the serial number.

2. Commercial Asset Visibility (CAV) uses in receipts to identify 

the serial number of the repair item.

3. Authorized DLMS enhancement for DLA Disposition Services 

use in receipt and historical receipt to identify the serial number 

for Small Arms/Light Weapons (SA/LW) or industrial plant 

equipment. The serial number is used by both the DLA 

Disposition Services Field Offices and the DLA Disposition 

Services ICP. Refer to ADC 442.

4. DLMS enhancement. See introductory DLMS note 5a.

Supports RBI 

requirements 

to provide 

serial number 

for SA/LW in 

standard 

logistics 

transactions, 

for use by 

both DSS and 

EBS, for use 

with SA/LW 

and Industrial 

Plant 

Equipment. 

40 2/REF01/250 Revise DLMS Notes for existing qualifier ‘U3’:

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use to identify the UII. Place UII value in REF03. The UII may 

not exceed 50 characters in accordance with UID Policy. A data 

maintenance action was approved in version 5020. The approved 

code/name is "UII - Department of Defense Unique Item Identifier.

2. Authorized DLMS enhancement for DLA Disposition Services 

use in receipt and historical receipt to identify the UII for SA/LW 

or industrial plant equipment. The UII is for use by both the DLA 

Disposition Services Field Offices and the DLA Disposition 

Services ICP. Refer to ADC 442.

3. Authorized DLMS migration enhancement. See DLMS 

introductory note 5g.

Supports 

emerging Item 

Unique 

Identification 

(IUID) 

requirements 

for use of the 

Unique Item 

Identifier 

(UII)

41 2/QTY/310 Open the QTY segment with segment level DLMS note:

DLMS Note: Use of the QTY segment is an authorized DLMS 

enhancement for DLA Disposition Services only. Refer to ADC 442.

Supports RBI 

requirements.

42 2/QTY01/310 Open QTY01 and add qualifier ‘OC’ and ‘TD’ with DLMS Notes:

OC Order Count

DLMS Note: This is used to represent DLMS data element

“Disposition Services Complete Container Count”. This represents 

the total number of DTIDs in a disposition services container, and 

therefore the number of receipts expected for a given container.

TD Total To Date

DLMS Note: This is used to represent DLMS data element

“Disposition Services Current Container Count”. This represents 

the number of receipt transactions for a given disposition services 

container, that the DLA Disposition Services has processed so far.

Supports RBI 

requirements.
ADC 442 Encl 2

DS 527R Change Table

11 of 11

# Location DS 527R Receipt 

Revision

Reason

43 2/QTY02/310 Open QTY02 Quantity with the following notes:

Federal Note: Express as a whole number with no decimals.

DLMS Note: A field size exceeding 5 positions may not be received 

or understood by the recipient's automated processing system. See 

introductory DLMS note 5d.

Supports RBI 

requirements.

44 2/FA201/ 346 Revise DLMS notes for existing qualifier 18:

18 Funds Appropriation

DLMS Note:

1. Use to indicate the basic appropriation number.

2. Authorized DLMS enhancement for DLA use with AMMA 

receipt and historical receipt transactions when applicable. Refer to 

ADC 351.

3. Authorized DLMS enhancement for DLA Disposition Services 

use in receipt and historical receipt transactions. Refer to ADC 

442.

4. Components are advised that the Department of Defense is in 

the process of implementing Standard Financial Information 

Structure (SFIS) for all systems carrying/processing financial 

information (e.g., lines of accounting, fund codes). ADC 435 

provides DLMS procedures for SFIS. While Qualifier 18 will be 

retained in the 527R at this time to support legacy processes noted 

above during transition to SFIS, Components and Agencies will be 

required to migrate to SFIS procedures and must address process 

changes in future change proposals. Except as noted above, this is 

a DLMS enhancement, see introductory DLMS note 5a.

Supports RBI 

requirements.

45 2/FA201/ 346 Revise DLMS notes for existing qualifier B5:

B5 Fund Code

1. Future streamlined data; see introductory DLMS note 5c.

2. 1. May be used with nonprocurement source receipt transactions 

when applicable. in accordance with MILSTRAP- DLMS 

requirement.

3. 2. DLA uses with AMMA procurement source receipt transactions 

when applicable. Refer to ADC 351

Administrative

update.
1 of 4

ADC 442 

Enclosure 3

ENCLOSURE 3 TO ADC 442

Data Element Description/Usage Table provided by DLA:

 

DLA Data Usage Notes

Value

Field 

Length

1. SW: Qualifier Identifying Services LSN

Services LSN: Used to track the Services' material numbers which will not be stored in EBS. This 

number will be kept for marketing purposes only for DLA Disposition Services

The primary material identification will be at the LIN02/LIN03 segment. The only material 

identification that can be sent to EBS in the LIN02/LIN03 segment will be a NSN, Disposition 

Services LSN, or the "R" Less than Unit of Use LSN. Service LSNs will be placed in the 

LIN06/LIN07 if there is one and will only be used for marketing on the RTD and Public Sales web 

sites. The SW qualifier can be used for the Disposition Services LSN and Less than Unit of Use 

materials.

2

2. Description of DTID material: 

DLA Disposition Services requires that a description be entered for any property receipted.

Add code ‘OCA - Other Current Asset Description’

60

3. Demilitarization Code

Demilitarization Code: This is a code that is used to determine/confirm the disposition category of a 

property.

DRN 0167

Add ‘FD’

1

4. DTID, as a secondary reference number, may be populated when a DTID is split into multiple 

shipments when sent to the Field Office (DSS). When this occurs, the DTID is populated with a 

Unique Control Number (UCN) as the secondary reference DTID. The original DTID the 

materiel was shipped under will be populated in the controlling document number field with 

qualifier TN. The UCN will have the same format as the DTID; there is no need to create a separate 

qualifier to distinguish the UCN from a DTID in the secondary reference DTID field.

15

5. Disposition Category

The disposition category code will have two impacts: 1) the status will serve as an input to the DSS 

stow process and 2) the status will determine which system process the property. Disposition 

category will be Reutilization (RU), Sales (SL) or Disposal (DS).

2

6. Disposition Services Accumulation Number

Accumulation Number: Accumulations are groups of reutilization eligible inventory received at 

DRMOs over a span of a week. Accumulations enable reutilization eligible inventory to move 

through the screening cycles in groups and help facilitate walk-in screening. This number must be 

passed on receipt so EBS may age the inventory properly, thereby ensuring that the property is made 

available for requisitioning to the right groups of people at the right times according to logic set up 

by DLA Disposition Services.

20

7. Disposition Services Reimbursement Code

Reimbursement Code is required to process a reimbursement This code will tell the DLA Disposition 

Services ICP (EBS) if the property is reimbursable. Property is reimbursable if it contains an alpha 

character. If property is reimbursable, then the Fund Cite on the receipt will be written to a 

reimbursement table in EBS. This table is then used to process reimbursements to generators when 

the items that they turned in are released to another party. 

This code is used in conjunction with the Fund Cite and is an additional validation that EBS will use 

to confirm that a receipted item is eligible for reimbursement. 

1
ADC 442, Encl 3

Data Element Description/Usage 

2 of 4

 

DLA Data Usage Notes

Value

Field 

Length

8. Add new Local Code ‘DSI’ for Disposition Services Indicator. The Disposition Services Indicator is a 

new code list added to the DLMS Data Dictionary to support RBI. The indicator addresses the DLA Disposition 

Services’ requirement to communicate unique property and/or materiel location information supporting DLA 

Disposition Services business processes. LQ/1270 Qualifier ‘DSI-Disposition Services Indicator’ will be used. 

STAFFING NOTE: The following codes will be included in the Disposition Services Indicator for 

the Receipt Transaction:

Authorized LQ02 Disposition Services Indicator Values for the Receipt Transaction are: AP,

DI, HM, HW, HWPS, IC, RIP, SALW, and WP. 

Indicator

 AP = Abandoned Property. 

 CA = Certificate Available. 

 DI = DEMIL Instructions Available.

 HM = Hazardous Material.

 HW = Hazardous Waste.

 HWPS = Hazardous Waste Profile Sheet (HWPS) Available.

 RIP = Item Receipted in Place.

 SALW = Small Arms/Light Weapons

 WP = Wash Post

2-4

9. DEMIL Instructions Available Indicator (DI)

Indicates whether or not directions were presented at receipt for how to DEMIL the property. It is 

used to determine/confirm the disposition category of a property. For example, if a NSN or LSN is 

turned into a DLA Disposition Services Site with a DEMIL code of F and it is not turned in with 

DEMIL instructions, then the property cannot be accepted and therefore a disposition category of 

“Reject” will be assigned.

1

10. DEMIL Performed Code

Used to determine/confirm the disposition category of a property.

Code List: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9

Published in 4140.16 

Local code will be established and ASC X12 DM submitted

1

11. Demilitarization Integrity Code

DEMIL Integrity Code is used to determine/confirm the disposition category of a property. It is a

code that signifies the status of a currently assigned demilitarization (DEMIL) code. DEMIL 

Integrity Codes (IC) are management codes to be used by the DoD Components to determine the 

validity of an items DEMIL code as assigned by the Primary Inventory Control Activity and verified 

by the DoD DEMIL Coding Management Office (DCMO).

Code List: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9, null

This is an existing FLIS Code. DRN 0152

Local code will be established and ASC X12 DM submitted

1

12. Certificate Available (CA)

Certificate Available used to determine/confirm the disposition category of a property. For example, 

if a NSN is turned in with a CIIC code equal to 2, 3, 4, N, or P, it must be turned in with an inert 

certificate. If a Certificate Available code is turned in as null for one of these NSNs, then a “Reject” 

disposition category will be assigned to it.

13. Indicator for Hazardous Materiel (HM)

Indicator for Hazardous Waste (HW) 

HM/HW code is used to determine/confirm the disposition category of a property. It distinguishes 

the turned in property as being either hazardous waste or hazardous material.

14. Hazardous Waste Profile Sheet (HWPS) Indicator

Indicates if a Hazardous Waste Profile Sheet was turned in when the NSN or LSN was receipted
ADC 442, Encl 3

Data Element Description/Usage 

3 of 4

 

DLA Data Usage Notes

Value

Field 

Length

15. Fund Cite - The Fund Cite is the line of accounting required in order to reimburse the 

generator after the property the generator turns in is sourced to an order. The Fund Cite 

satisfies a different requirement than the Fund Code; the two are not related in the context 

of this process. The purpose of using the fund cite field on the 527R transaction is to store 

the line of accounting for reimbursements. The vast majority of these reimbursements go to 

the Working Capital Fund, which is non-appropriated. So we cannot use the fund code in 

place of the fund cite to convey this information. 

STAFFING NOTE: 

 Components are advised that the DOD is in the process of implementing Standard 

Financial Information Structure (SFIS) Compliance for all systems carrying/processing 

financial information (e.g., lines of accounting, fund codes). Until official guidance is 

issued by DoD and implementing DLMS Changes by DLA Logistics Management 

Standards, the use of the fund cite for legacy processing will be authorized. However, 

Components will be required to migrate to SFIS compliance procedures upon receipt ADC 

435. See ADC 435 (reference j) for details.

 Qualifier 18 will be retained in the 527R at this time to support DLA legacy processes 

during transition to SFIS. 

75

16. Material Safety Data Sheet Number (MSDS) Number

This is used to determine/confirm the disposition category of a property. It will also need to be sent 

to the RTD web (Reutilization, Transfer, and Donation) in order for RTD customer to view the 

MSDS/HMIR number tied to a specific DTID which is eligible to be requisitioned. In order to send 

this to the RTD web, EBS will need to store this information. EBS can receive up to four MSDS 

numbers per receipt. 

15

17. Receipt-In-Place Indicator (RIP)

Indicates when a property is receipted at a DLA Disposition Service Site but not physically located 

there. For example, if a large truck was being stored in a field, that truck wouldn’t necessarily be 

driven to a DLA Disposition Services site to be brought on the inventory record. Instead it would be 

“receipted in place.” The Receipt-In-Place indicator code is used to determine eligibility for 

reimbursement.

18. Bill To DoDAAC

Bill To DODAAC: The Bill To DODAAC is required for disposal of a HM/HW property. The Bill 

to DODAAC will be sent from DSS and will be provided at turn in by the generator. 

6

19. Disposition Services Container ID

Container ID: This number helps DLA Disposition Services package certain items to be sold together. 10

20. Disposition Services Current Container Count 

The Current Container Count will indicate how many different receipts have been received by EBS 

for a particular container. 

9

21. Disposition Services Complete Container Count 

The Complete Container Count will indicate how many different DTIDs are in the Container and 

therefore how many different receipts are expected for a particular container.

(mapped to QTY01/OC Order Count in 940R PDC also)

9

22. Wash Post Indicator (WP)

See Wash Post Indicator Description in PDC attachment, page 9 of 10.

23. Model Number 

Model Number: This will be used as part of the RBI controlled property business rules which 

determine the disposition category code or RTD screening code that should be assigned to DRMS 

inventory.

30
ADC 442, Encl 3

Data Element Description/Usage 

4 of 4

 

DLA Data Usage Notes

Value

Field 

Length

24. Industrial Plant Equipment Report Number

Industrial Plant Equipment Report Number: This will be used as part of the RBI controlled property 

business rules which determine the disposition category code or RTD screening code that should be 

assigned to DRMS inventory. Note: When the Industrial Plant Equipment Report Number is 

populated, then the Model Number, Year of Manufacturer, and Serial Number are required.

30

25. Year of Manufacturer 

Year of Manufacturer: This will be used as part of the RBI controlled property business rules which 

determine the disposition category code or RTD screening code that should be assigned to DRMS 

inventory.

4

26. Serial Number

This serial number is required when the Industrial Plant Equipment Report Number is populated or 

SA/LW is reported.

STAFFING NOTE: Plant Equipment Number - DLA Logistics Management Standards asked 

if RBI wanted to include the Industrial Plant Equipment Number in the receipt transaction since 

RBI required the Industrial Plant Equipment Report Number. RBI stated that while they need 

the Industrial Plant Equipment Report Number, as well as Year of Manufacture, model number, 

and serial number for Industrial Plant Equipment, RBI has no requirement to include the Plant 

Equipment Number.

STAFFING NOTE: DURING the 6/14/2011 J33, J627, J6O, DDC, DLA Disposition Services 

and RBI PMO review at RBI PDC Conference in Battle Creek, MI, the following data 

requirements were identified to add to 527R: 

 

27 Sales Contract Number 10

28 Sales Contract Line Item Number 6

29 Hazardous Material Indicator Code (HMIC), FLIS DRN 0865

30 Abandoned Property (AP) Disposition Services Indicator. See DLA comments to PDC

31 Small Arms/Light Weapons (SA/LW) Disposition Services Indicator. See DLA Comments to 

PDC.