IN REPLY

REFER To DLMS@

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELVOIR, VIRGINIA 22060-622 1

MEMORANDUM FOR: SUPPLY I’RC MEMBERS

SUBJECT: Approved DLMS Change (ADC) 89, Inclusion of Supplemental Information for

Unique Item Tracking/Serialized Item Management (Ul’L’/SIM) in the TwoDimensional Symbol on the Issue Release/Receipt Document (IRRD) (DD Form

1348-IA) (SupplyMILSTRIP) (Staffed as PDC 83)

The attached change to DOD 4000.25-1-M, Military Standard Requisitioning and Issue

Procedures (MILSTRIP), and DOD 4000.25-M, Defense Logistics Management System

(DLMS), is approved for implementation effective immediately. This change will be

incorporated in the next update to MILSTRIP and DT,MS phlimtinns.

Addressees may direct questions to the DLMSO points of contact, Ms. Ellen Hilert,

Chair, Supply Process Review Cummillq 703-767-0676, DSN 427-0676, or email:

ellen~hilert@hq.dla.mil or Ms. Vermella Savage, DOD MILSTRIP System Administrator,

703-767-0674, DSN 427-0674, or e-mail: vermella-savage@hq.dla.mil. Others must contact

their Component designated representative (http://www.dla.miI/i-6/dlmso/Committees/

Supply/supplyPRC.htm).

Standards Office

Attachment

%D (L&MR)

LMl
Inclusion of Supplemental Information for UIT/SIM in the

Two-Dimensional Symbol on the IRRD (DD Form 1348-1A)

1. ORIGINATOR:

a. Service/Agency: Navy, Naval Inventory Control Point, M0411

b. Originator: Ross Burton, NAVICP M0411 

c. Co-Sponsor: Ellen Hilert, Supply PRC Chair, DLMSO/J-673, 703-767-0676 (DSN 

427), email: ellen_hilert@hq.dla.mil

2. FUNCTIONAL AREA:

Primary: Supply MILSTRIP

3. RERERENCE: Approved DLMS Change (ADC) 44, Two-Dimensional Symbol on Issue 

Release/Receipt Document (DD Form 1348-1A), published in MILSTRIP Formal Change 1,

February 11, 2002 

4. REQUESTED CHANGE:

a. Title: Inclusion of Supplemental Information for UIT/SIM in the Two-Dimensional 

Symbol on the IRRD (DD Form 1348-1A)

b. Description of Change: ADC 44 provided specifications for the two-dimensional 

symbol (Portable Data File (PDF) 417) on the IRRD, including the current linear bar code data 

elements plus additional elements. This proposal adds supplemental optional data fields to the PDF 

417 2D symbol for the purpose of unique item identification. The optional data fields will allow for 

identification of the manufacturer, part, and specific individual item using a range of ANSI MH10.8.2 

data identifiers, which may be employed as applicable to the requirement. The selected identifiers 

were chosen for their consistency with commercial practice and current and emerging DoD policy. 

Not all are applicable to the specific Navy implementation described in this change. Tailored 

implementation will be controlled by the Component for internal use or by inter-Component 

agreement pending adoption of formal DLMS procedures. The clear-text narrative applicable to the 

proposed PDF 417 data content will be carried in block 27 of the IRRD. This change allows for 

only one occurrence of such unique item identification per IRRD. 

c. Limited Implementation: This proposal recognizes and perpetuates the 2D bar code data 

elements for UIT/SIM to the Navy where Navy-managed Depot Level Repairables are being 

returned and inducted for repair (retrograde). The Navy retrograde systems using these data 

elements include: Fleet Automated Control Tracking System, Advanced Traceability and Control, 

Web-MRIL Partnering Site and Reporting System, WEB-Commercial Asset Visibility, and 

Commercial Asset Visibility-Organic Repair Module. Because these systems primarily induct 

retrograde material in a quantity of one-piece part per document (1348-1A), the capacity of the 2D 

symbol will not be exceeded. Where material is inducted with a quantity greater than one per 1348-
1A, the Navy will not include the UIT/SIM data within the 2D symbol on the 1348-1A. These 

procedures are optional. Furthermore, this proposal only addresses the incorporation of new data 

requirements on the IRRD to support emerging policy/procedures on UIT/SIM and to position DoD 

to support commercial standards such as DUNS. This does not obligate Components to implement 

automated or manual interfaces to recognize, process, report, maintain, or perpetuate this information

from the 2D symbol. Inter-Component agreements for automated or manual interfaces employing 

this data shall be pursued independently in conjunction with the implementation of DoD UIT/ SIM

procedures pending adoption of formal DoD procedures. 

5. PROCEDURES: 

a. Modify MILSTRIP Appendix AP1.1, Forms/Message Formats (Introduction), paragraph 

AP1.1.6.6.3 (page AP1.1-8) to insert the following information

BLOCK ELEMENT NAME BLOCK SIZE/

NO. OF CHARACTERS

BLOCK NUMBER

Additional Data

Include clear-text unique item 

tracking/serialized item management 

information, e.g., manufacturer’s 

CAGE, part number, and unique 

item identification, as reflected in the 

associated bar code/symbol.

Variable 27

b. Modify MILSTRIP Appendix AP1.35, Issue Release/Receipt Document (IRRD) (1348-

1A) With Three-Of-Nine Bar Coding And Two-Dimensional (PDF-417) Symbol, as shown in the 

enclosure.

c. DLMS Supplements (DSs). The following clarifying notes will be incorporated over time as 

other revisions to the DSs are adopted. Additional changes to incorporate other data elements 

supporting unique item identification will be addressed separately. 

BT Batch Number

DLMS Note: 1. Use to identify the batch number or the number identifying the production 

run.

2. If translating to or from a PDF 417 2-Dimensional Symbol, this information will be 

reflected as the Traceability Number. 

LT Lot number

DLMS Note: 1. Use to identify the manufacturer’s lot number.

2. If translating to or from a PDF 417 2-Dimensional Symbol, this information will be 

reflected as the Traceability Number. If both batch and lot numbers are reflected in this 

transaction both will be reflected within the Traceability Number.

The following mapping notes are provided to further clarify how the differences between item 

identification should be processed. 

ANSI MH10.8.2

Data Identifier

ANSI ASC X12

Data Qualifier

From Symbol - To DLMS

1T, Traceability 

Number

 ?

BT, Batch Number 

(includes other production 

run identification).

Traceability Number will always be 

moved to Batch Number regardless 

of actual type of identifying number 

reflected.

ANSI ASC X12

Data Qualifier

ANSI MH10.8.2

Data Identifier

From DLMS - To Symbol

BT, Batch Number 

(includes other 

production run 

identification).

LT, Lot Number }

1T, Traceability Number If either Batch Number and Lot 

Number is present, the value will be 

moved to Traceability Number. If 

both numbers are present, both will 

be included within the traceability 

number.

6. REASON FOR CHANGE: 

The Navy requires the capability to uniquely identify repairable components on an intra-service 

basis. Adding the component unique item identifier (UII), CAGE, and part number to the DD Form 

1348-1A will facilitate carcass tracking, component induction and disposal, document reconciliation, 

and more. This proposal is being driven by requirements of the Navy's Aviation Maintenance Supply 

Review and is viewed as a critical component in the fight to reduce the cost of depot level 

repairables. The inclusion of data identifiers for serial number (DOD UII), CAGE, and part number

in the 2D symbol will also assist the Navy and DoD to meet the requirements set forth in DoD 

Materiel Management Regulations 4140.1-R, Chapter 6.3.2; these regulations establish that - in the 

future - UIT data is to be exchanged using standard DoD logistics transactions and systems for 

individual items across the supply chain. 

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: The addition of UII, CAGE, and part number to PDF 417 2D symbol will 

improve Navy’s operational readiness and reduce costs by:

? Eliminating the necessity to open containers to screen for UII

? Allowing targeted induction of item by UII

? Allowing targeted disposal of item by UII

? Assisting document reconciliation

? Assisting in screening for engineering investigations/hazardous material requests

b. Disadvantages: None identified
8. IMPACT:

a. Short Term: Using this UIT data is optional and subject to each Component’s own 

internal business rules and inter-Component agreements.

b. Long Term: Before UII, CAGE, and part number are fully implemented and used within 

the context of 2D symbol, the UIT operating procedures and capabilities for reporting Navy UII 

data at DLA Defense Distribution Depots will have to be refined and finalized. The DoD Unique 

Item Tracking Committee is currently developing procedures to receipt, store, and issue by NSN 

and UII. As DoD policy is revised/defined to require entry of additional data for unique item 

identification, the UIT procedures will be adjusted to reflect the new requirements as applicable.

The Navy also recognizes that they will need to use PDF 417-compliant labels on their repairable 

items in order to take advantage of having the UII, CAGE, and part number on the 2D symbol. 

Publications affected include: 

? NAVSUP P-485

? DoD 4000.25-1-M, MILSTRIP and DoD 4000.25-M DLMS

? MIL-STD-1189

? MIL-STD-129P 

? Navy Requirements and Procedures for DoD Unique Item Tracking (UIT)
 DoD 4000.25-1-M

AP1.35 APPENDIX 1.35

ISSUE RELEASE/RECEIPT DOCUMENT (IRRD) (1348-1A)

WITH THREE-OF-NINE BAR CODING AND

TWO-DIMENSIONAL (PDF-417) SYMBOL

 

[Note: Above sample for illustration only. Implemented version may differ 

in placement and size of 2-D symbol].

AP1.35-1

DoD 4000.25-1-M

Two-Dimensional (PDF-417) Label Format

Compliance Character 

Data Identifier/

Data Element Identifier 

1/

Data Field

(DoD Usage)

Data Format 

(Type/Length)

Sample Data

(Identifier and 

Data Field)

Element Separators

Total Characters

2/

[)> Format Header Text a3 [)> R

S

4

06 Data Identifier Format (ANSI Standard) n2 06 G

S

3

12S Document Number 

Includes Suffix Code when applicable

an14..an15 12SM1200120010001A G

S

19

N National/NATO Stock Number (NSN) or 

Stock Identification Elements 

May reflect NSN, CAGE Code/part number, 

FSC, etc., as applicable. May also include 

associated coding, e.g., Type of Pack, USN 

Special Material Identification Code (SMIC)

or USAF Materiel Management 

Aggregation Code (MMAC)

This data content is analogous to the

MILSTRIP stock number field. For 

unique item tracking/serialized item 

management, use this identifier for the 

NSN and use separate identifiers listed

below to uniquely identify a specific 

individual item. 

an..15 N7420014522690 G

S

17

7Q Quantity and Unit of Issue 

Do not include leading zeros

An..5+an2 7Q1EA G

S

10

V Routing Identifier Code an3 VML1 G

S

5

 

1

/ “Data Identifiers” (Compliance Character 06) pertain to American National Standards Institute (ANSI) authorized data 

elements. Refer to ANSI MH10.8.2, American National Standard for Material Handling, for additional 

information. “Data Element Identifiers ” (Compliance Character 07) pertain to DoD authorized data 

elements. Refer to www.dodait.com for additional information. 

2

/ “Total Characters” reflects length of data identifier/data element identifier + data field + element separator.
2R Condition Code an1 2RA G

S

4

12Q Unit Price

 Configured as 5 digits whole dollars, 

decimal, and 2 digits cents followed by 

“USD” indicating U.S. dollars. Do not 

include leading blanks.

n..5.n2+an3 12Q1234567.12USD G

S

15

5P National Motor Freight Classification 

Commodity Number

n6 5P999912 R

S

9

S Serial Number

The unique item identifier (UII) assigned 

by the supplier (or DoD) to an entity for its 

lifetime.

an..15 S123TS001100223 GS 17

1T Traceability Number 

Assigned by the supplier (or DoD) to 

identify/trace a unique group of entities 

(e.g. lot, batch, etc.). May be used 

separately or in conjunction with UII.

an..17 ITMGU12345 GS 20

17V Commercial and Government Entity Code

(CAGE). 

The manufacturer’s CAGE for the 

identified item.

 

[Optional alternative manufacturer 

identification may be used by Component 

agreement only.

If Dun & Bradstreet Data Universal 

Numbering System (DUNS) number, use 

identifier 12V. 

If European Article Numbering/Uniform 

Code Council (EAN.UCC) code, use 

identifier 2V.]

an5

[an5..9]

[an6..9]

17V12345

 

[12V12345]

[2V123456]

GS 9

[13]

[12]

1P Part Number

The part number assigned by the 

manufacture/supplier.

an..16 1P9988771212SP GS 19

07 Data Identifier Format (ANSI Free Text) n2 07 G

S

3

03 Project Code an3 031CF G

S

6

B6 DoD Distribution Code

Three-position field must reflect blanks as 

applicable. Blanks may be located in any 

position.

an3 B6_7V G

S

6

27 Consignee DoDAAC 

Reflects ship-to DoDAAC (Block 3)

an6 27M12001 G

S

9

38 Nomenclature an..20 38Oil_Filter G

S

23

32 Required Delivery Date (RDD)

May reflect RDD in DDD format or special 

codes, e.g., expedited shipment and 

an..3 32999 G

S

6
iii

handling (Code 999), Not Mission Capable 

Supply (NMCS) (Code N__), etc. 

B7 Requisition Priority Designator (PD) n2 B703 G

S

5

B8 Partial Shipment Indicator a1 B8P G

S

4

81 Supplementary Address

Derived from rp 45-50 of the requisition

an6 81M12003 R

S

EOT 

10

Total Possible Characters Required Including Formatting 226

All data identifiers are alphanumeric characters. 

a = Alphabetic Data

an = Alphanumeric Data

n = Numeric Data

.. = Variable Length (up to maximum shown)

R

S = Nonprintable hexadecimal code indicating next entry is a new compliance character indicating a new data 

identifier format follows

R

S EOT = Nonprintable hexadecimal code indicating end of transmission 

_ = Denotes a blank in sample data above 

Sample data stream:

[)>R

S06GS12SM1200120010001AGSN7420014522690GS7Q1EAGSVML1GS2RA

G

S 12Q1234567.90USD GS5P999912 RS

07G

S031CFGSB6 7VGS27M12001GS38Oil FilterGS32999GSB703GSB8P

G

S 81M12003 RS EOT

Sample PDF 417 symbol (contents do not match above data stream - for illustrative purpose only):

(Estimated Size)