DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 1 March 8, 2022

856 Ship Notice/Manifest

Functional Group=SH

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set

(856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a

shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical

characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction

set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to

convey information.The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or

shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the

contents of a shipment or information about the contents of a shipment.

DLMS Note:

1. Organizations use this transaction set to provide shipment status to the wholesale distribution system for authorized materiel returns,

including automatic returns. Use a single occurrence of this transaction set to transmit single or multiple shipment status transactions to one

inventory control point (ICP)/ integrated material manager (IMM). 

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference DoD/ASC X12 Conversion Guides for Unit

of Materiel Measure, Type of Pack and Transportation Method/Type Code, which can be found on the Defense Enterprise Data Standards

Office (DEDSO) Website at www.dla.mil/does/DLMS.

3. This DLMS Implementation Convention (IC) contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system.

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Legacy MILSTRIP data which must be retained in the DLMS for a transition period to support transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components may coordinate

with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment.

d. Data elements which have an expanded files size above existing legacy MILSTRIP capability which may not be supported by the

recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

4. All new development and significant enhancements to the DLMS 856R must use the 4030 version of the DLMS Implementation

Convention. The 4010 version of the DLMS 856R IC will be phased out in 2019, to correspond with the deadline for full DLMS compliance

per the OSD AT&L Strategy.

5. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are

available from the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 62, Revision to DLMS Supplement 856R, Shipment Status Material Returns

- ADC 62A, Addendum Revision to DLMS Supplement 856R, Shipment Status Material Returns

- Administrative update to identify DLMS enhancement for material transfer date - completed 7/30/07

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on February 21, 2014

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1071, Implementation of Item Unique Identification (IUID) Supply Policy in Version 4030 DLMS 856R Shipment Status Materiel

Returns

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 17, 2017

- ADC 1287, DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

February 19, 2019

- ADC 1353, Transportation Method and Transportation Mode Codes on all DLMS ICs

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on March 8, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier and Electronic Funds Transfer

Indicator to Wide Area Workflow

1. Organizations use this transaction set to provide shipment status to the wholesale distribution system for authorized materiel returns,

including automatic returns. Use a single occurrence of this transaction set to transmit single or multiple shipment status transactions to one

inventory control point (ICP)/ integrated material manager (IMM). 

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference DoD/ASC X12 Conversion Guides for Unit

of Materiel Measure, Type of Pack and Transportation Method/Type Code, which can be found on the Defense Enterprise Data Standards

Office (DEDSO) Website at www.dla.mil/does/DLMS.

3. This DLMS Implementation Convention (IC) contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system.

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Legacy MILSTRIP data which must be retained in the DLMS for a transition period to support transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components may coordinate

with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment.

d. Data elements which have an expanded files size above existing legacy MILSTRIP capability which may not be supported by the

recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

4. All new development and significant enhancements to the DLMS 856R must use the 4030 version of the DLMS Implementation

Convention. The 4010 version of the DLMS 856R IC will be phased out in 2019, to correspond with the deadline for full DLMS compliance

per the OSD AT&L Strategy.

5. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are

available from the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 62, Revision to DLMS Supplement 856R, Shipment Status Material Returns

- ADC 62A, Addendum Revision to DLMS Supplement 856R, Shipment Status Material Returns

- Administrative update to identify DLMS enhancement for material transfer date - completed 7/30/07

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on February 21, 2014

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1071, Implementation of Item Unique Identification (IUID) Supply Policy in Version 4030 DLMS 856R Shipment Status Materiel

Returns

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 17, 2017

- ADC 1287, DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

February 19, 2019

- ADC 1353, Transportation Method and Transportation Mode Codes on all DLMS ICs

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on March 8, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier and Electronic Funds Transfer

Indicator to Wide Area Workflow

Heading:
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 2 March 8, 2022

Pos Id Segment Name Req Max Use Repeat Notes Usage

10 ST Transaction Set Header M 1 Must use

20 BSN Beginning Segment for Ship Notice M 1 Must use

* 40 DTM Date/Time Reference O 10 Not Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - HL LOOP ID - HL 200000 C2/10L

10 HL Hierarchical Level M 1 C2/10 Must use

20 LIN Item Identification O 1 Used

30 SN1 Item Detail (Shipment) O 1 Used

* 40 SLN Subline Item Detail O 1000 Not Used

* 50 PRF Purchase Order Reference O 1 Not Used

* 60 PO4 Item Physical Details O 1 Not Used

* 70 PID Product/Item Description O 200 Not Used

* 80 MEA Measurements O 40 Not Used

* 90 PWK Paperwork O 25 Not Used

* 100 PKG Marking, Packaging, Loading O 25 Not Used

* 110 TD1 Carrier Details (Quantity and

Weight)

O 20 Not Used

120 TD5 Carrier Details (Routing

Sequence/Transit Time)

O 12 Used

* 130 TD3 Carrier Details (Equipment) O 12 Not Used

* 140 TD4 Carrier Details (Special Handling,

or Hazardous Materials, or Both)

O 5 Not Used

* 145 TSD Trailer Shipment Details O 1 Not Used

150 REF Reference Identification O >1 Used

* 151 PER Administrative Communications

Contact

O 3 Not Used

* LOOP ID - LH1 * LOOP ID - LH1 100

* 152 LH1 Hazardous Identification

Information

O 1 Not Used

* 153 LH2 Hazardous Classification

Information

O 4 Not Used

* 154 LH3 Hazardous Material Shipping

Name

O 12 Not Used

* 155 LFH Freeform Hazardous Material

Information

O 20 Not Used

* 156 LEP EPA Required Data O >1 Not Used

* 157 LH4 Canadian Dangerous

Requirements

O 1 Not Used

* 158 LHT Transborder Hazardous

Requirements

O 3 Not Used

* 159 LHR Hazardous Material Identifying

Reference Numbers

O 10 Not Used

* 160 PER Administrative Communications

Contact

O 5 Not Used

* 161 LHE Empty Equipment Hazardous

Material Information

O 1 Not Used

* LOOP ID - CLD * LOOP ID - CLD 200

* 170 CLD Load Detail O 1 Not Used

* 180 REF Reference Identification O 200 Not Used

* 185 DTP Date or Time or Period O 1 Not Used

* 190 MAN Marks and Numbers O >1 Not Used

200 DTM Date/Time Reference O 10 Used

* 210 FOB F.O.B. Related Instructions O 1 Not Used

* 215 PAL Pallet Information O 1 Not Used
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004010F856R1RA08 3 March 8, 2022

LOOP ID - N1 LOOP ID - N1 200

220 N1 Name O 1 Must use

* 230 N2 Additional Name Information O 2 Not Used

* 240 N3 Address Information O 2 Not Used

* 250 N4 Geographic Location O 1 Not Used

* 260 REF Reference Identification O 12 Not Used

* 270 PER Administrative Communications

Contact

O 3 Not Used

* 280 FOB F.O.B. Related Instructions O 1 Not Used

* 290 SDQ Destination Quantity O 50 Not Used

* 300 ETD Excess Transportation Detail O 1 Not Used

* 310 CUR Currency O 1 Not Used

* LOOP ID - SAC * LOOP ID - SAC >1

* 320 SAC Service, Promotion, Allowance, or

Charge Information

O 1 Not Used

* 325 CUR Currency O 1 Not Used

* 330 GF Furnished Goods and Services O 1 Not Used

* 335 YNQ Yes/No Question O 10 Not Used

LOOP ID - LM LOOP ID - LM 10

340 LM Code Source Information O 1 Used

350 LQ Industry Code M 100 Must use

* LOOP ID - V1 * LOOP ID - V1 >1

* 360 V1 Vessel Identification O 1 Not Used

* 370 R4 Port or Terminal O >1 Not Used

* 380 DTM Date/Time Reference O >1 Not Used

Summary:

Pos Id Segment Name Req Max Use Repeat Notes Usage

* 10 CTT Transaction Totals O 1 N3/10 Not Used

20 SE Transaction Set Trailer M 1 Must use

Notes: 

3/10 Number of line items (CTT01) is the accumulation of the number of HL segments. If used, hash total (CTT02) is the sum of the

value of units shipped (SN102) for each SN1 segment.

Comments: 

2/10L The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.

2/10 The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segment has no meaning.
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 4 March 8, 2022

ST Transaction Set Header Pos: 10 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set

definition (e.g., 810 selects the Invoice Transaction Set).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use 1

CodeList Summary (Total Codes: 298, Included: 1)

Code Name

856 Ship Notice/Manifest

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned by

the originator of the transaction set, or the

originator's application program. 

M AN 4/9 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 5 March 8, 2022

BSN Beginning Segment for Ship Notice Pos: 20 Max: 1

Heading - Mandatory

Loop: N/A Elements: 6

User Option (Usage): Must use

Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set

Syntax Rules: 

1. C0706 - If BSN07 is present, then BSN06 is required.

Semantics: 

1. BSN03 is the date the shipment transaction set is created.

2. BSN04 is the time the shipment transaction set is created.

3. BSN06 is limited to shipment related codes.

Comments: 

1. BSN06 and BSN07 differentiate the functionality of use for the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BSN01 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 65, Included: 2)

Code Name

00 Original

77 Simulation Exercise

DLMS Note:

Use to identify a simulated mobilization exercise transaction set. Activities initiating simulated

mobilization exercises must ensure complete coordination with all activities involved. All transaction set

recipients must use extreme caution to ensure that individual transactions do not process as action

documents which affect accountable records.

BSN02 396 Shipment Identification

Description: A unique control number

assigned by the original shipper to identify

a specific shipment

DLMS Note: Use Code "ZZ" for this data

element to satisfy mandatory X12 syntax

requirements. 

M AN 2/30 Must use 1

BSN03 373 Date

Description: Date expressed as

CCYYMMDD

DLMS Note: This date corresponds to the

Universal Time Coordinate (UTC).

M DT 8/8 Must use 1

BSN04 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS,

or HHMMSSD, or HHMMSSDD, where H =

hours (00-23), M = minutes (00-59), S =

integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD =

hundredths (00-99)

DLMS Note: 1. Express the originating

activity's time in UTC.

M TM 4/8 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F856R1RA08 6 March 8, 2022

2. Express time in a four-position (HHMM)

format.

BSN06 640 Transaction Type Code

Description: Code specifying the type of

transaction

X ID 2/2 Must use 1

CodeList Summary (Total Codes: 446, Included: 1)

Code Name

FT Material Returns

DLMS Note:

Must use to indicate this transaction set provides shipment status information related to materiel returns

transactions.

BSN07 641 Status Reason Code

Description: Code indicating the status

reason

O ID 3/3 Used 1

CodeList Summary (Total Codes: 387, Included: 1)

Code Name

W05 Order Discrepancy

DLMS Note:

Use to indicate when the shipment status is related to return of discrepant or deficient materiel.
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 7 March 8, 2022

HL Hierarchical Level Pos: 10 Max: 1

Detail - Mandatory

Loop: HL Elements: 2

User Option (Usage): Must use

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments: 

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment

data, and packaging data to line-item data.

2. The HL segment defines a top-down/left-right ordered structure.

3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01

could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL

segment and would be incremented by one in each subsequent HL segment within the transaction.

4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

5. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in

the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring

to shipment, order, or item-level information.

6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

DLMS Note:

1. The transaction set hierarchical data structure is address information followed by transaction shipment status.

2. Use the first 2/HL/010 loop iteration to provide transaction set address information.

3. Use the second and all subsequent 2/HL/010 loop iterations to identify individual transaction shipment status information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

HL01 628 Hierarchical ID Number

Description: A unique number assigned by

the sender to identify a particular data

segment in a hierarchical structure

DLMS Note: In the first 2/HL/010 loop

iteration, cite 1. In each subsequent loop

iteration, increase incrementally by 1.

M AN 1/12 Must use 1

HL03 735 Hierarchical Level Code

Description: Code defining the

characteristic of a level in a hierarchical

structure

M ID 1/2 Must use 1

CodeList Summary (Total Codes: 170, Included: 2)

Code Name

V Address Information

DLMS Note:

Use to identify the transaction set address loop.

W Transaction Reference Number

DLMS Note:

Use to identify the individual transaction materiel returns shipment status loops.
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 8 March 8, 2022

LIN Item Identification Pos: 20 Max: 1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No.,

ISBN No., Model No., or SKU.

DLMS Note:

Must use in 2/HL/010 transaction reference number loops to identify the materiel shipped. Do not use in the 2/HL/010 address loop.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: 1. Use only one of codes A2,

A4, FB, FS, FT, MG, or YP to identify the

materiel shipped. Must use the National

Stock Number (NSN) when known, except

when appropriate brand name subsistence

items are identified by the Subsistence

Identification Number.

DLMS Note: 1. Use only one of codes A2,

A4, FB, FS, FT, MG, or YP to identify the

materiel shipped. Must use the National

Stock Number (NSN) when known, except

when appropriate brand name subsistence

items are identified by the Subsistence

Identification Number.

2. The following codes are authorized.

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 477, Included: 11)

Code Name

A2 Department of Defense Identification Code (DoDIC)

DLMS Note:

Use to identify ammunition items.

A4 Subsistence Identification Number

DLMS Note:
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Code Name

004010F856R1RA08 9 March 8, 2022

Use to identify subsistence items.

F4 Series Identifier

DLMS Note:

Use to identify the manufacturer's series number of the end item.

FB Form Number

DLMS Note:

Use to identify the form stock number.

FS National Stock Number

FT Federal Supply Classification

DLMS Note:

1. Use to identify nonstandard materiel when a part number is not available and materiel reported was

identified by description (e.g., non NSN lumber products).

2. Use only with BSN07 code W05.

MG Manufacturer's Part Number

DLMS Note:

Use to identify nonstandard materiel.

MN Model Number

DLMS Note:

Use to identify the manufacturer's model number of the end item.

SN Serial Number

DLMS Note:

Use to identify the manufacturer's serial number of the end item.

YP Publication Number

DLMS Note:

Use to identify the publication stock number.

ZZ Mutually Defined

DLMS Note:

Use to identify nonstandard materiel when all other authorized codes do not apply or cannot be

determined.

LIN03 234 Product/Service ID

Description: Identifying number for a

product or service

M AN 1/48 Must use 1

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use only one of codes CN or

ZB to fully identify the materiel.

X ID 2/2 Used 1

CodeList Summary (Total Codes: 477, Included: 2)

Code Name

CN Commodity Name

DLMS Note:

Use with LIN02 code FT to identify the materiel name or description.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

Use with LIN02 code MG to uniquely identify a manufacturer's part number.

LIN05 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 10 March 8, 2022

SN1 Item Detail (Shipment) Pos: 30 Max: 1

Detail - Optional

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To specify line-item detail relative to shipment

Syntax Rules: 

1. P0506 - If either SN105 or SN106 is present, then the other is required.

Semantics: 

1. SN101 is the ship notice line-item identification.

Comments: 

1. SN103 defines the unit of measurement for both SN102 and SN104.

DLMS Note:

Use only in 2/HL/010 transaction reference number loops to identify the number of units shipped.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SN102 382 Number of Units Shipped

Description: Numeric value of units

shipped in manufacturer's shipping units for

a line item or transaction set

DLMS Note: 1. Use to identify the shipped

quantity.

2. Express as a whole number with no

decimals. 

M R 1/10 Must use 1

SN103 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: 1. Use to identify the unit of

issue for the materiel shipped. 

2. DLMS users see the Unit of Issue and

Purchase Unit Conversion Table for

available codes.

M ID 2/2 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 11 March 8, 2022

TD5 Carrier Details (Routing

Sequence/Transit Time)

Pos: 120 Max: 12

Detail - Optional

Loop: HL Elements: 1

User Option (Usage): Used

Purpose: To specify the carrier and sequence of routing and provide transit time information

Syntax Rules: 

1. R0204050612 - At least one of TD502, TD504, TD505, TD506 or TD512 is required.

2. C0203 - If TD502 is present, then TD503 is required.

3. C0708 - If TD507 is present, then TD508 is required.

4. C1011 - If TD510 is present, then TD511 is required.

5. C1312 - If TD513 is present, then TD512 is required.

6. C1413 - If TD514 is present, then TD513 is required.

7. C1512 - If TD515 is present, then TD512 is required.

Semantics: 

1. TD515 is the country where the service is to be performed.

Comments: 

1. When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement, use

TD502 to identify the party responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence,

specified by the party identified in TD502.

DLMS Note:

Use only in 2/HL/010 transaction reference number loops to identify the mode of shipment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

TD504 91 Transportation Method/Type Code

Description: Code specifying the method

or type of transportation for the shipment

DLMS Note: 1. Use to identify the mode of

shipment. 

2. DLMS users see the Transportation

Method/Type Code Conversion Guide for

available codes.

X ID 1/2 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 12 March 8, 2022

REF Reference Identification Pos: 150 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

1. Use in 2/HL/010 transaction reference number loops to provide financial data citing the fund purpose code and either or both of the fund

code and the long-line accounting data.

2. DLMS users see the Accounting Classification Appendix for specific entries for the basic appropriation number and supplemental

accounting classification data.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: 1. Use only one of codes BT

or LT as needed to identify batch numbers

or lot numbers assigned to the shipped

materiel.

2. The following codes are authorized.

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1503, Included: 5)

Code Name

BT Batch Number

DLMS Note:

Use to identify the manufacturer's batch number or other number identifying a production run.

FG Fund Identification Number

DLMS Note:

1. Use to identify the fund purpose code. Cite any fund purpose code except CR or DR.

2. Use to identify accounting classification data against which a credit for the returned materiel will be

provided.

LT Lot Number

DLMS Note:

Use to identify the manufacturer's lot number.

TG Transportation Control Number (TCN)

DLMS Note:

Must use in every 2/HL/010 transaction reference number loop to identify the shipment unit TCN.

TN Transaction Reference Number

DLMS Note:

Must use in every 2/HL/010 transaction reference number loop to identify the original

customer-assigned transaction number associated with the materiel return.

REF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

X AN 1/30 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F856R1RA08 13 March 8, 2022

Qualifier

REF03 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: Use with REF01 code FG and

REF04-01 code AT to cite the supplemental

accounting classification data.

X AN 1/80 Used 1

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

DLMS Note: 1. When providing financial

data (REF01 is FG):

If providing only the fund code use

REF04-01 code FU and cite the fund code

in REF04-02.

If providing only the long-line accounting

data use REF04-01 code AT and cite the

basic appropriation data in REF04-02. Use

REF04-03 code 10 and cite the accounting

station number REF04-04.

If providing both use REF04-01 code FU,

REF04-03 code AT and REF04-05 code 10

citing the related data in the following data

element of the pair.

2. When needed, use codes from

REF01-01 and the next available

combination of data element 128/127 pairs

to provide the necessary data.

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: Use one of codes 08, AW, BL,

BM, IZ, K2, K3, WY or ZH with REF01 code

TG to further identify a secondary

transportation number when known.

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1503, Included: 14)

Code Name

08 Carrier Assigned Package Identification Number

DLMS Note:

Use to identify the shipment unit small package identification number.

10 Account Managers Code

DLMS Note:

Use in one of REF04-03 or REF04-05 to identify the authorized accounting activity (AAA)/accounting

disbursing station number (ADSN)/fiscal station number (FSN).

AT Appropriation Number

DLMS Note:

Use in one of REF04-01 or REF04-03 to identify the basic appropriation data.

AW Air Waybill Number

DLMS Note:

Use to identify the shipment unit air waybill number.

BL Government Bill of Lading

DLMS Note:
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Code Name

004010F856R1RA08 14 March 8, 2022

Use to identify the government bill of lading.

BM Bill of Lading Number

DLMS Note:

Use to identify the shipment unit commercial bill of lading number.

FU Fund Code

DLMS Note:

Use with REF01 code FG to identify the fund code.

IZ Insured Parcel Post Number

DLMS Note:

Use to identify the shipment unit insured parcel post number.

K1 Foreign Military Sales Notice Number

DLMS Note:

Use with REF01 code TG to identify the FMS Notice Number.

K2 Certified Mail Number

DLMS Note:

Use to identify the shipment unit certified mail number.

K3 Registered Mail Number

DLMS Note:

Use to identify the shipment unit registered parcel post number.

W8 Suffix

DLMS Note:

Use with REF01 code TN to identify the transaction number suffix.

WY Waybill Number

DLMS Note:

Use to identify the shipment unit waybill number.

ZH Carrier Assigned Reference Number

DLMS Note:

Use to identify the shipment unit express mail number.

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/30 Must use 1

REF04-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: For valid codes, see REF04,

C04001.

X ID 2/3 Used 1

REF04-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1

REF04-05 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: For valid codes, see REF04,

C04001.

X ID 2/3 Used 1

REF04-06 127 Reference Identification

Description: Reference information as

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F856R1RA08 15 March 8, 2022

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 16 March 8, 2022

DTM Date/Time Reference Pos: 200 Max: 10

Detail - Optional

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

2. C0403 - If DTM04 is present, then DTM03 is required.

3. P0506 - If either DTM05 or DTM06 is present, then the other is required.

DLMS Note:

Use only in 2/HL/010 transaction reference number loops to identify dates associated with the shipment status.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

DLMS Note: Use only one of codes 011 or

514 to identify the available shipment

information.

M ID 3/3 Must use 1

CodeList Summary (Total Codes: 1112, Included: 2)

Code Name

011 Shipped

DLMS Note:

Use to identify the date released to carrier/shipment date, regardless of shipment method.

514 Transferred

DLMS Note:

Use to identify materiel transfer date to the carrier, if a delay occurs prior to actual shipment.

DLMS enhancement; see introductory DLMS note 3a.

DTM02 373 Date

Description: Date expressed as

CCYYMMDD

X DT 8/8 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 17 March 8, 2022

N1 Name Pos: 220 Max: 1

Detail - Optional

Loop: N1 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

1. Must use the 2/N1/220 loop in the 2/HL/010 address loop to identify the organization originating the transaction set and the organization

to receive the transaction set.

2. Must use the 2/N1/220 loop in every 2/HL/010 transaction reference number loop to identify the shipment unit consignor, consignee, and

carrier.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1312, Included: 9)

Code Name

41 Submitter

DLMS Note:

Use to identify the organization transmitting the transaction set.

CA Carrier

DLMS Note:

1. Use to identify the shipment unit carrier.

2. DLMS Enhancement: See introductory DLMS note 3a.

CN Consignee

DLMS Note:

Use to identify the materiel consignee when different from the Ship To.

MF Manufacturer of Goods

DLMS Note:

DLMS Enhancement: See introductory DLMS note 3a.

SF Ship From

DLMS Note:

1. Use to identify the shipping activity (ship from) when other than the submitter.

2. DLMS Enhancement: See introductory DLMS note 3a.

ST Ship To

DLMS Note:

1. Use to identify the organization to receive the materiel.
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Code Name

004010F856R1RA08 18 March 8, 2022

2. DLMS Enhancement: See introductory DLMS note 3a.

Z1 Party to Receive Status

DLMS Note:

1. Use to indicate the organization to receive shipment status.

2. As a DLMS enhancement, may be used to identify recipients other than the prescribed status

recipients under DLMS/MILSTRIP distribution rules. Use multiple iterations of the 2/N1/220 loop to

identify shipment status recipients, as needed. See introductory DLMS 3a.

Z4 Owning Inventory Control Point

ZB Party to Receive Credit

DLMS Note:

Use to identify the organization to receive credit for the materiel when different from the organization

originating the transaction set.

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Must use 1

CodeList Summary (Total Codes: 215, Included: 5)

Code Name

2 Standard Carrier Alpha Code (SCAC)

DLMS Note:

Use as needed to identify the commercial carrier.

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

DLMS enhancement; See introductory DLMS note 3a.

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

DLMS Note:

Use to indicate the Security Assistance (SA) structured address data. Interpretation may require

additional codes cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: Use only in 2/HL/010 address

loops.

O ID 2/3 Used 1

CodeList Summary (Total Codes: 1312, Included: 2)

Code Name

FR Message From

DLMS Note:

Must use with the appropriate 2/N101/220 code to indicate the organization cited in N104 is sending the

transaction set.

TO Message To

DLMS Note:

Must use with the appropriate 2/N101/220 code to indicate the organization cited in N101 is receiving

the transaction set.
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 19 March 8, 2022

LM Code Source Information Pos: 340 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Use only in 2/HL/010 transaction reference number loops to identify coded information maintained in department or agency documentation.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 176, Included: 1)

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 20 March 8, 2022

LQ Industry Code Pos: 350 Max: 100

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized.

O ID 1/3 Must use 1

CodeList Summary (Total Codes: 558, Included: 13)

Code Name

0 Document Identification Code

DLMS Note:

1. The MILSTRIP DIC is retained in the DLMS to facilitate transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. Continued support of the DIC in a full DLMS environment will be

assessed at a future date. 

2. Future streamlined data; See introductory DLMS note 3c.

79 Priority Designator Code

DLMS Note:

Use to accomodate legacy system requirements.

83 Supply Condition Code

DLMS Note:

Use only with return of discrepant materiel (BSN07 code W05).

87 Subsistence Type of Pack Code

DLMS Note:

Use only for subsistence items to identify the subsistence type of pack item identification.

A9 Supplemental Data

DLMS Note:

1. Use to identify supplemental address/data. 

2. Future streamlined data; see introductory DLMS note 3c.

AJ Utilization Code

DLMS Note:

1. Under legacy MILSTRIP, this is the first position of the document serial number.

2. DLMS enhancement; see introductory DLMS note 3a.

AL Special Requirements Code

DLMS Note:

1. Use to identify the precedence, special handling, and processing requirements.

2. Under legacy MILSTRIP, this is carried in the required delivery date field.

3. DLMS enhancement; see introductory DLMS note 3a.
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

Code Name

004010F856R1RA08 21 March 8, 2022

DE Signal Code

DF Media and Status Code

COG Cognizance Symbol

DLMS Note:

Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock

numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

IMC Item Management Code

DLMS Note:

Use to identify the Item Management Code (IMC) for integrated material management. This is a

Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without

action.

MCC Material Control Code

DLMS Note:

Use to identify the Material Control Code (MCC) for special inventory reporting. This is a Navy-unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.

SMI Special Material Identification Code

DLMS Note:

Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy-unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Must use 1
DLMS Implementation Convention (IC) 856R Shipment Status Materiel

Returns

ADC 62, 62A, 436, 1043C, 1071, 1136, 1287, 1353, 1367 and 1412 DLM

4000.25

004010F856R1RA08 22 March 8, 2022

SE Transaction Set Trailer Pos: 20 Max: 1

Summary - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use 1