Connecting Suppliers with DLA

THELINK

Issue 10

October 2018

Upcoming Events:

Mark Your Calendars!

Training, Knowledge & 

Opportunities (TKO) Seminars are 

FREE!

Learn how to do business with the 

Government

November 15—16

Register Now!

https://tko.dla.mil/

All seminars are in Columbus, OH

www.dla.mil

www.facebook.com/dla.mil

www.twitter.com/dlamil

www.youtube.com/user/

dodlogisticsagency

New DIBBS Registration Process

On August 2, 2018, DIBBS established a new DIBBS registration process. All new, 

expired, or deleted DIBBS registrants will be subject to a two-step authentication 

process. This two-step authentication process includes the current e-mail verification and adds the new physical address verification step. The physical address verification step will send all new/expired/deleted registrants an actual postcard 

which will be mailed via U.S. Postal 

Service to the address of record in 

SAM. The postcard will contain a PIN, 

which once received, is used to complete the supplier’s DIBBS registration. The supplier will not be able to 

complete their registration or quote 

until then. Please allow up to 10 calendar days CONUS and 30 calendar days OCONUS before requesting a second 

postcard via the DIBBS website as both postcards will contain the same information to complete the registration process. 

Any questions concerning this new process should be directed to the 

DIBBS_Validation@dla.mil mailbox.

Current DIBBS Users!

Want to avoid the new registration process? Keep your DIBBS account up to date! 

Make sure you log into your DIBBS account within 60 days. If your company has 

multiple users, only one user needs to log in to keep your account current. 
For this issue of The Link, the DLA WAWF Support Team provided two common areas where users experience difficulty 

along with tips to help. 

While creating a WAWF transaction, key fields are prepopulated from contract data stored in EDA. Although this 

step is not necessary to successfully submit a transaction, it can speed up the data entry process and help avoid 

validation errors. It is also beneficial to avoid changing the prepopulated data as WAWF validates this data throughout the document creation process. Once the document is created, the user has the capability to update fields with 

errors found during validation.

All suppliers know updating/renewing their SAM registration information is important. It is now even more important due to a change in the registration process. This change requires the supplier to send a notarized letter to 

the Federal Service Desk (FSA) before a CAGE is activated. The same procedure applies if a supplier’s registration 

expires. CAGE activation may not be updated to WAWF for a few days which could cause a delay in submitting invoices and receiving payments. 

Update to WAWF: Effective August 20, 2018, a noticeable change took 

place in the suite of modules known as the Wide Area Workflow (WAWF) 

e-Business Suite. The name of the suite was changed from WAWF 

e-Business Suite to Procurement Integrated Enterprise Environment (PIEE) 

and under the payment module, the invoicing, receipt, acceptance, and 

property transfer (iRAPT) was renamed Wide Area Workflow (WAWF). The 

URL remains the same: https://wawf.eb.mil. 

WAWF General Information: Suppliers are reminded DLA requires invoices and receiving reports to be submitted in 

electronic form via https://wawf.eb.mil. The only exceptions to using Wide Area Workflow are listed at DFARS 232.7002

(a)(1). Clauses 252.232-7003 (Electronic Submission of Payment Requests and Receiving Reports) and 252.232-7006 

(Wide Area Workflow Additional Instructions) are the clauses which will be included in the contract or will be included 

by reference via the DLA Master Solicitation. First time users may register by clicking on the “Register” tab on the home 

page. There are also instructions and help for new users under the “Help/Training” tab. 

Wide Area Workflow (WAWF) TIPS

Fraud Alert! Fraud Alert! Fraud Alert! Fraud Alert! Fraud Alert! 

The DIBBS Help Desk has received numerous inquiries from the supplier community receiving e-mails from DIBBS 

BSM(DSCC) but the underlying e-mail address is: dibbsbsm@dla-mil.com. It is requesting you to confirm your 

personal key with a link to what they want you to think is login.gov. If the recipient were to click on the 

"Confirm Personal Key" link which is contained in the message, the URL which would be contacted is 

"http: //ec2-18-222-200-115.us-east-2.compute.amazonaws.com/?=SAM_GOV". DO NOT CLICK ON THIS LINK! 

The DIBBS team will never request a company’s login.gov credentials. Please contact the DIBBS helpdesk 

Page 2 for any questions at dibbsbsm@dla.mil.

A video, which describes the importance of packaging, labeling and transportation, is 

provided via a YouTube video titled DLA Distribution Supplier Shipping Requirements.

The video, available at: https://www.youtube.com/watch?v=mIwl9GkiO9Q&sns=em, 

provides guidance to suppliers on proper shipping requirements to DLA Distribution allowing 

DLA Distribution personnel to quickly process receipts and make materiel available faster to 

customers. Materiel received, stored, and issued within DLA Distribution Centers require 

proper care to ensure the items remain in a ready-for-issue condition. 

Contact the contracting officer/administrator on your contract if you have specific questions.

PACKAGING VIDEO
Page 3

Changes Are Coming!

 Changes to the 1155 have been implemented based on Defense Procurement Acquisition Policy (DPAP) 

Procurement Data Standard (PDS). When providing FOB details, payment method is mandatory. Users will see 

FOB PAYMENT METHOD on 1155s. 

See link for details:

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%20Supplier%20Information/Changes%

20to%20the%20DD1155%20from%20EBS.docx?ver=2018-09-10-141653-327

 DLA is making and has made updates to the EDI in an effort to comply with DPAP PDS. The updates were done so 

the information mandated and requested would be in sync with business requirements. 

The link below has the updates which were made and upcoming changes in the near future. All maps will be 

impacted by the change.

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%20Supplier%20Information/

EDIChanges.docx?ver=2018-08-27-071220-610

MEDICAL SUPPLIES FOR OVERSEAS SHIPMENTS

All medical material to be shipped to overseas locations may be sent to a 

Medical Air Bridge or to Defense Distribution Norfolk Virginia. 

Instructions on when to use these transshipment points are located at the following 

website: 

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%20Supplier%

20Information/OCONUS%20Medical%208-17-2018.pdf?ver=2018-08-17-095936-003

Only shipments of medical supplies are authorized to use these facilities. 

New to Working with the Government? 

New to Working with DLA?

Just Looking for a Place to Get Started?

Learn the basics with the Small Business Overview for Suppliers by visiting: 

http://www.dla.mil/Portals/104/Documents/SmallBusiness/Overview%20for%20Suppliers%

20-%20August%202018%20V1.pdf?ver=2018-08-02-083859-307

The overview details what DLA is, what DLA buys, and how the federal government buys 

goods and services. Find out what programs your business might be eligible for and the 

steps and systems needed to become registered to do business with DLA. Also learn how to 

find current DLA and other federal government business opportunities, as well as where to 

turn if you need help.
WHAT DOES THAT STAND FOR?

Page 4

Have you ever wondered what an acronym the government uses stands for? Below is a list of common acronyms and 

their meanings.

ADR - Alternate Dispute Resolution

ADQ - Annual Demand Quantity

ADV - Annual Demand Value

BOA - Basic Ordering Agreement

BPA - Blanket Purchase Agreement

BSM - Business Systems Modernization

CAGE - Commercial and Government Entity

CFR - Code of Federal Regulations

DFARS - Defense Federal Acquisition Regulations Supplement 

DIBBS - DLA Internet Bid Board System

DLA - Defense Logistics Agency

DLAD - Defense Logistics Acquisition Directive

DoDAAC - Department of Defense Activity Address Code

DUNS - Data Universal Numbering System

EBS - Enterprise Business Systems

EDI - Electronic Data Interface

FAR - Federal Acquisition Regulation

FDTI - First Destination Transportation Initiative

FOB - Free on Board

FSC - Federal Supply Class

IFB - Invitation for Bid

MSC - Major Support Command

NAFTA - North American Free Trade Agreement

NAICS - North American Industry Classification System 

NIIN - National Item Identification Number

NSN - National Stock Number

P/N - Part Number

PAR - Post Award Request 

PID - Procurement Item Description 

POC - Point of Contact

PR - Purchase Request

PTAC - Procurement Technical Assistance Center

QAP - Quality Assurance Provisions

SAM - System for Award Management 

RFID - Radio Frequency Identification

RFP - Request for Proposal

RFQ - Request for Quotation

SBA - Small Business Administration

SPI - Single Process Initiative

SPRS - Supplier Performance Risk System

TLS - Transport Layer Security 

USC - United States Code

WE NEED YOUR HELP!

Do you have any comments or 

ideas for articles for our next 

issue of The Link ? 

We would love to hear them!

Send your comments and ideas to the DIBBS 

mailbox at: DibbsBSM@dla.mil.