ARMY - Army has implemented at residual Army storage sites as
well as at Red River and Susquehanna. Army is negotiating an
implementation schedule for the rest of the DLA depots to begin
June or July 1998 and end in February or March 1999. Final
implementation is expected April 1999. Army ICPs are on-line with
depots that have implemented AMCL 8A.

NAVY ~ No response at time of the meeting.

AIR FORCE - With the demise of JLSC, implementation efforts
are on the back burner. Problems with implementing DSS, Year 2000
and other logistics initiatives are consuming system programming
resources. Air Force is in the process of evaluating where they
are on AMCL 8A and will submit a request for a Rough Order of
Magnitude to finish the effort, from the contractor.

MARINE CORPS - Marine Corps uses the Stock Control System
(SCS) for which Air Force is the program manager. Accordingly
Marine Corps is dependent on Air Force for implementation of AMCL
8A. As stated above, it is not known when AMCL 8A will be
implemented by Air Force. Additionally, the Marine Corps was
authorized to retain depot distribution functions for principle end
items. These functions are being performed using the Mechanized
Warehousing and Shipment Process (MOWASP) System. MOWASP is a very
old legacy system. It has been deemed uneconomically feasible to
modify MOWASP for incorporation of AMCL 8A. Marine Corps is
pursuing an alternative system as the MOWASP replacement.

DLA - (NOTE: this status was provided after the meeting)
From a DLA DEPOT perspective, DSS is AMCL 8A compliant in all but
two (2) functions:

the physical inventory follow-up process, (para C8, pgs 7-11
thru 7-12) and,
the Inventory Prioritization Model,

From a DLA ICP perspective, SAMMS and DISMS are AMCL 8A compliant
in all but four (4) functions:

the physical inventory follow-up process,
the Inventory Prioritization Model,
End-of-Day processing,

the DZM process,

Materiel accountability has transferred to the storage activity for
all DLA materiel except DLA materiel stored in Army depots/posts/
camps/stations and at the former Marine Corps depots (Albany and
Barstow). The AMCL 8A implementation/transfer of materiel
accountability at Albany and Barstow is dependent upon the
implementation of DSS at these sites ---- currently scheduled for
September 1998.


23. AMCL 35 (MILSTRIP), Inventory Control Point
(1cP) Generation of FTR Transactions. This change requires the ICP

to reject Material Returns Shipment Status transactions which
contain NSNs that cannot be identified or do not match a previously
submitted offer/automatic return. This corrects automatic
rerouting of the offer by DAASC to another ICP. It was agreed that
this change should be restaffed for a new implementation date.

Action: DLMSO will issue an RRFID.

24. AMCL 36 (MILSTRIP), Status Code D8. This

change modifies the definition for Status Code D8 to explain the
reason for rejection and the process for resubmission of FMS
requisitions for publications which are controlled or have
restricted access. This change is primarily procedural/
administrative. It was agreed that this change should be restaffed

for a new implementation date.
Action: DLMSO will issue an RRFID.

25. AMCL 39 (MILSTRIP), Verification of Excessive
Quantity Requisitions. This change provides automated transactions

to replace the manual messages used to verify what appear to be
excessive requisition quantities. It was agreed that this change
should be restaffed for a new implementation date.

Action: DLMSO will issue an RRFID.

26. AMCL 40 (MILSTRIP), Notification of Customer
Nonresponse to Materiel Obligation Validation (MOV). This change

notifies customers of nonresponse to MOV requests when backordered
requisitions are in pre-award status. This alerts the customer
that the material will be shipped and billed unless canceled. It
was agreed that this change should be restaffed for a new
implementation date.

Action: DLMSO will issue an RRFID.

27. AMCL 41 (MILSTRIP), DAAS Reject of
Requisitions With Invalid Ship-to and Mail-to Addresses in the
MAPAD. This change authorizes the DAASC to reject Security

Assistance transactions which do not have valid ship-to addresses.
The PRC clarified the definition of the new status code and made
Ice procedural changes optional. It was agreed that this change
should be restaffed for a new implementation date.

Action: DLMSO will update the approved change and issue an RRFID.


mutilated or may not be resold to the DoD. The AMCL requires that
when a Component directs the transfer of deficient materiel to DRMO
using Management Code S (Materiel is hazardous to public health,
safety or National security and must be mutilated (specific
mutilation requirements provided by separate correspondence)), the
Component must make prior official arrangements with DRMS. DLA
agreed to research the rationale for this off-line requirement.

Action: Status as of March 1998: DLMSO will update the approved
change and issue an RRFID. DLA will check with DRMS, as discussed,
regarding the rationale/validity of the requirement for off-line
intervention when using Management Code Ss.

12. RRFID for AMCLs 12 (MILSTRAP) and 43
(MILSTRIP), Maintaining Accountability During Maintenance Actions.
This change provides for accurate DoD accountability and financial
accounting for items scheduled for maintenance by Depot Maintenance
Inter-Service Support Agreements (DMISAs)and for items undergoing
commercial and intra-Service or Agency maintenance actions. The
PRC reviewed draft revisions to the approved change which update
references and reflect appropriate property accountability under
AMCL 8A. There was some discussion regarding the AMCL statement
that accountability shifts to the customer when material is
released to the carrier. When non-receipt is reported by the
customer, it is difficult to prove material was shipped because of
depot shipping procedures and methods. Under current guidance,
ICPs must provide reshipment or credit when such proof is not
available. DLMSO was asked to confirm that current policy is
accurately reflected. The PRC also questioned the use of the term
‘non-commercial’ (page 10).

Action: The PRC approved changes as drafted. DLMSO will verify
policy/terminology per discussion and issue the RRFID.

13. AMCL 13 (MILSTRAP), Partial Reversal of
Selected MILSTRAP Transactions. This change allows for partial
reversal, i.e., reversal of less than the original transaction
quantity of selected transactions. The RRFID was issued May 5, 1998
with responses due July 6, 1998.

Action: Awaiting Components response.

14. RRFID for Approved MILSTRAP Change Letter 14,
Revised Asset Status Reporting and Logistics Asset Support Estimate
(LASE) Procedures for DoD Total Asset Visibility (TAV). Although

TAV is functional, full Service implementation of this change has
not been achieved. The RRFID was issued December 2, 1997 with
responses due January 17, 1998 (extended to April 30, 1998).

Action: Awaiting Components response.

i
i



5

9. Approved DLSS/DLMS Change 9A, Validation of F/AD
I Activities. This change established an automated process to

validate F/AD I requisitions using a table of authorized activity
DoDAACs maintained at the Defense Automatic Addressing System
Center (DAASC). The revised approved change was issued June i,
1998, when classification concerns which long delayed release were
successfully resolved. Lt Col Covas, J4/SMPED, clarified the
guidance provided by the Joint Staff as follows: The CONFIDENTIAL
classification applies only when the in-the-clear unit or activity
name is associated with the F/AD I status; reference to a DoDAAC as
F/AD I without the corresponding name is unclassified. The DAASC
representative requested identification of points of contact (POC)
and F/AD I DoDAACs by August 1, 1998. Additionally, the Components
must provide the document identifier of requisition transactions
which are provided to DAASC as an image only. (Already identified
are DLA transactions CHI and CHA and Army transactions B99 and

BEQ.)

Action: Implementation of the test period (unauthorized use
output to report for review) will begin September 1, 1998.
Components will identify appropriate document identifiers to
DLMSO/DAASC. Lt Col Covas will provide assistance with the
following actions: (1) J4 will initiate a message request to the
CINCs/Services requesting POC information; (2) J4 will provide the
currently available list of F/AD I DoDAACs to DAASC for creation of
the validation table; (3) J4 will initiate action with the Services
to validate the list of DoDAACs and provide updated information as
available to DAASC; (4) J4 will research how Security Assistance
(SA) F/AD I requests are controlled (country/case?) and provide
this information to DLMSO for use in expanding the DAASC validation
eriteria by approved change addendum,

10. RRFID for AMCL (MILSTRAP) 9, Processing
Materiel Receipts Not Due-in for GSA Managed Items. This change
prohibits reporting of depot receipts from non-procurement sources
to GSA inventory managers unless the storage activity has a pre-
positioned material receipt. The change requires the Components to
establish the means to account for and maintain owner visibility of
such material and effect disposition. The RRFID was released on
November 19, 1997 with responses due January 3, 1998 (extended to
April 30, 1998).

Action: Awaiting Components response.

11. AMCLs 10 (MILSTRAP) and 34 (MILSTRIP),
Identification of Product Quality Deficiency Related Materiel.
This change provides a standard means of identifying and
controlling potential/confirmed product quality deficiency (PQDR)
related material within and across Component lines. It identifies
deficient material to DRMO and distinguishes which material must be



19. Proposed Change 24, Navy Unique Management
Coding. The change revises the DLMS supply and finance ICs to
include four new data elements required by the Navy for internal
processing. The change was issued on June 3, 1998 with responses
due July 6, 1998. DLMSO explained that the change has no impact on
current system transactions and that expeditious processing was
requested to facilitate inclusion of the data elements in 4010 ICs
(many of which are already engaged in the EDISMC approval process) .
The PRC agreed that the proposal requires additional clarification
from the Navy concerning non-intra Navy communications. The data
element notes should indicate whether the data elements should be
perpetuated to follow-on transactions when received outside the
Navy. Additionally, the Navy was asked to verify that all proposed
data elements should be carried on all indicated transactions sets.

Action: Navy action per above discussion.

20. Cancellation of AMCL 27 (MILSTRIP) (with
Addendum), Revised Shipment Status (DI AS_), Materiel Release
Confirmation (DI AR_), and Shipment Tracing Procedures. DLMSO
issued the cancellation of AMCL 27 on June 15, 1998 (copies
distributed at meeting). The original change identified the
Regional Freight Consolidation Center (RFCC) (previously called
Enhanced DLA Distribution System Center) on the shipment status and
material release confirmation. The RFCC program was terminated due
to insufficient savings and some increased delivery times. The
change was not implemented or published in MILSTRIP. RFCC codes,
which were published in MILSTAMP, were removed by interim change
7-29. The DLMS implementation note pertaining to the RFCC was
deleted during the approval process.

Action: No further action.

21. AMCL 29 (MILSTRIP), Processing Mass

Cancellation Requests. Procedures for this change were
inadvertently posted to the MILSTRIP manual. The change revises
the procedures for processing a mass cancellation request so that
the effective date, cutoff date, and the action to be taken are
more clearly stated. It was agreed that this change should be
restaffed for a new implementation date.

Action: DLMSO will issue an RRFID.

22. AMCL 32 (MILSTRIP), Mandatory Entry Blocks on

Materiel Release Documents. This change requires mandatory entry
of the controlled inventory item code (CIIC) and shelf-life code on
the DD 1348-1A for issues from stock. The RRFID was released on
June 03, 1998 with responses due August 3, 1998.

Action: Awaiting Components response.


DEFENSE LOGISTICS AGENCY
HEADQUARTERS
8725 JOHN J. KINGMAN ROAD, SUITE 2533
FT. BELVOIR, VIRGINIA 22060-6221

‘GUN 3.0 98

‘REFER TO DLMSO

MEMORANDUM FOR: SEE DISTRIBUTION

SUBJECT: Defense Logistics Management Standards (DLMS) Supply
Process Review Committee (PRC) Meeting 98-2, June 16-17,
1998

The attached minutes of the DLMS Supply PRC Meeting 98-2 are
forwarded for your information and appropriate action.

The 98-3 Supply PRC meeting is tentatively scheduled for
October 13-15, 1998.

The Defense Logistics Management Standards Office points
ef contact are Supply PRC Co-Chairs: Ms. Ellen Hilert, at
(703)275-5271, DSN 235-5271 or e-mail: ellen_hilert@hq.dla.mil;
and Ms. Mary Jane Johnson, (703)275-5266, DSN 235-5266, or
e-mail: maryjane_johnsonéhq.dla.mil.

Attachment
DISTRIBUTION:

ADUSD(L) MDM
Supply PRC Representatives and Attendees

Federal Recycling Program ud Printed on Recycled Paper


i

f. Weapons System Coding - Air Force Proposal. Prior to

the March meeting, the AF expressed interest in developing a
proposal to use the Standard Reporting Designator (SDR) with a one-
digit Service code (SDR+) and the essentiality code to identify
weapons systems within the Federal Logistics Information System
(FLIS). In response to the March discussion, DLA (Margaret Gandy,
DLSC), AFMC systems design and DLIS personnel met to further
develop the requirements.

Action: AF/DLA to provide minutes of workgroup meeting if
available. AF/DLA/DLIS to report at the 98-3 meeting.

g. DLMS IC Review. The PRC reviewed and modified

Logistics Function Working Group (LFWG) comment resolution
pertaining to small arms ICs (140A and 888A). Pending LFWG
electronic review, the ICs will be forwarded to the EDISMC for
posting to the NIST web site for public comment.

4 t-~ iene

ELLEN HILERT
Supply PRC Co-Chair

Mikey

MARY JANE JOHNSON
Supply PRC Co-Chair

APPROVE:
JAMES A. JOHNS
Director, DLM

Enclosures



10

28. RRFID for Proposed DLMS Change 40
(Supply/MILSTRIP), Processing Cooperative Logistics Supply Support
Arrangement (CLSSA) Requisitions. This change clarifies policy
relative to use of Not Mission Capable Supply/Anticipated Not
Mission Capable Supply (NMCS/ANMCS) and expedite handling codes.
The RRFID was released on November 6, 1997 with responses due on
December 20, 1997 (extended to April 30, 1998).

ACTION: Awaiting Components response.

29. RRFID for AMCL (MILSTRIP) 44, Recurring
Nonrecurring Demand Data. This change expands the explanation of

no demand code 0, requires adjustment of demand data whenever a
cancellation request is processed, and revises the format of the
Referral Order (A4_) to identify the demand code. The RRFID was
issued November 4, 1997 with responses due December 18, 1997
(extended to April 30, 1998).

Action: Awaiting Components response.

30. AMCL 49A (MILSTRAP), Reconciliation and

Follow-up Procedures for Dues-In After Logistics Reassignment (LR).
It was agreed that this change should be: restaffed for a new
implementation date. This change already has partial
implementation: implemented by DLA, GSA, and Navy (with
programming corrections required by Navy).

Action: DLMSO will issue an RRFID.

31. AMCL 154 (MILSTRIP), FMS Requisitioning
Procedures. This change adds the Transportation Bill Code to the

Material Release Confirmation for FMS shipments to ensure
appropriate financial interface with the FMS customer. This
requirement must be verified prior to restaffing for a new
implementation date.

Action: DLMSO/Components will coordinate with MILSBILLS/DFAS for
confirmation. This AMCL will be discussed at the 98-3 meeting.

e. DLMS Technical Review Committee (TRC). DAASC has

scheduled the initial TRC meeting for July 9, 1998 to address
technical issues which surface during implementation planning.
Army and DLA requested that the meeting announcement be forwarded
to AMCLG and DLA-C for action.

Action: The POC is Stuart Scott, DAASC/DSDC-SL, at
sscott@daas.dla.mil.



15. RFID for AMCL 15, New Ownership Code 0 (Zero)
to identify DoD Special Operations Forces (SOF) Ownership. This
change permits automated identification and accounting for assets
owned by SOF. The RRFID was issued December 5, 1997 with responses
due January 20, 1998 (extended to April 30, 1998). In March, the
Army argued against legacy system implementation due to cost and
the potential for confusion with Purpose Code O (alpha). The PRC
discussed possible alternatives. It was suggested that the
Components research current use of Purpose Code O.

Action: Subsequent to the March meeting: Navy responded that their
intent is to apply the new code to ammunitions, pyrotech, and
demolitions (under 20 lbs). All Components indicated that they do
not use Purpose Code 0. DLMSO will issue an RRFID.

16. Proposed DLMS Change 21, Revised Pseudo Closure
Procedures. This proposal modifies material receipt acknowledgment
procedures as approved under AMCLs 11/15 to expand the use of DI
Code ARH transactions to provide notice to the storage facility to
close their open material release order records. This change
revises the title of the ARH to Pseudo Material Release
Confirmation and creates a Pseudo Closures Reason Code. The
proposed change was issued January 5, 1998 with responses due March
5, 1998 (extended to April 30, 1998).

Action: Awaiting Components response. DLMSO will insure
coordination with the MILSBILLS Administrator.

17. Proposed DLMS Change 23 (MILSTRAP), New Supply
Condition Code (SCC) X, Unserviceable (Waste, Military Munitions).
This Army-initiated proposal adds a new supply condition code to
permit automated processing, identification, reporting, and
tracking of waste military munitions. The proposed change was
issued April 16, 1998 with responses due June 16, 1998.

Action: Awaiting Components responses.

18. RRFID for AMCL (MILSTRIP) 23A, MILSTRIP Advice
Codes to Ship Newest Materiel with No Less han 75 Percent of the
Shelf Life Remaining. Procedures for this change were
inadvertently posted to the MILSTRIP manual and will be withdrawn
under Formal Change 10. The change establishes new MILSTRIP advice
codes that indicate the newest material is required from the
storage activity and that this material must have at lease 75
percent shelf life remaining. Use of these codes is restricted to
specific applications and activities obtaining Service/Agency
approval. The RRFID was released on November 19, 1997 with
responses due January 3, 1998 (extended to April 30, 1998).

Action: Awaiting Components response.


3

accountability and asset stratification of subsistence material by
date packed/expiration date within the supply condition code. The
PRC agreed in March to table discussion of this change pending DLA
research into its continued validity.

Action: DLA action to verify validity of requirement ongoing.
Discussion will be resumed at the next PRC meeting.

5S. AMCL 6 (MILSTRIP), Modify Materiel Returns
Program Reporting Timeframes. This change permits the timeframe
for returning material to start with the receipt of the shipment
status (FTM) from the customer thereby allowing additional time so
that delays intransit will not result in denial of credit. The
RRFID was issued May 13, 1998 with responses due July 13, 1998.

Action: Awaiting Component response.

6. Approved DLMS Change 6, Identification of
Flight Safety Critical Aircraft Parts (FSCAP) in Issue, Release,
and Receipt Documents (staffed as Proposed DLMS Change 10). This
change adds identification of FSCAP to the Defense Turn-In
Document/DLMS transaction and the Disposal Release Order (DRO)
format. The Acting Assistant Deputy Under Secretary of Defense
for Logistics Materiel Distribution Management (ADUSD(L) MDM)
originally requested emergency action to implement this change by
the end of March 1998.

Action: Awaiting Component response.

7. RRFID for AMCLs 7 (MILSTRAP) and 22 (MILSTRIP),
Cooperative Logistics Supply Support Arrangements. This change
expands the Cooperative Logistics Program Support Code (CLPSC) to
differentiate a Foreign Military Sales Order (FMSO) I requisition
from a FMSO II requisition. It also revises MILSTRAP to require
use of the Demand Code P in CLSSA Termination/Drawdown Requisitions
related to SPRs. The RRFID was released on January 15, 1997 with
responses due March 1, 1998 (extended to April 30, 1998).

Action: Awaiting Component response.

8. AMCL 8A (MILSTRAP), Revised Procedures for
Physical Inventory Control. At the request of ADUSD(L)MDM, DLMSO
had informally asked the Joint Physical Inventory Working Group
(JPIWG) representatives for the status of Component efforts to
implement AMCL 8A. DLMSO provided the following implementation
status based upon input received:



Subcommittee of the TSs 856 and 870 rejected our request to add
the financial and accounting (FA1 and FA2) segments to these TSs.
The revised standards will be available for use in version 4020.
DLMSO agreed to follow up for completion of all mapping documents.

Action: The IC status report is updated periodically on the DLMSO
home page (http://www.dimso.hq.dla.mil). Current copies of the
ICs are also available on the DLMSO home page. DLMSO will report
status of mapping (including the unique 869/511) at the next
meeting.

b. Request for Waiver on Use of Disposal Turn In
Document (DTID). Action per March 98 PRC meeting for DLA/DRMS to
fully coordinate the DRMS waiver request was not completed at the
time of the meeting.

Action: DLMSO will follow up.

c. Proof of Delivery DTID. Action per November 97 PRC

meeting for DLA/DRMS to furnish supporting documentation to DLMSO
was not completed at the time of the meeting.

Action: DLMSO will follow-up.

d. DLSS/DLMS Changes (Proposed, Approved, and (Revised)
Requests for Implementation Dates (RRFID): Changes are listed

below in numeric sequence disregarding type of change or
applicable system. Joint changes are sequenced under the MILSTRAP

number.

1. Followup for Component Responses: DLMSO asked

that Components unable to meet assigned due dates request
extensions or provide interim responses. E-mail communications
for this purpose would be both acceptable and appreciated.

3. RRFID for AMCL (MILSTRAP) 3, Supply Condition
Code (SCC) W for Unserviceable Warranted Assets. This change

provides a means of identifying, segregating, and controlling
unserviceable warranted assets. The RRFID was issued November 28,
1997 with responses due January 12, 1998 (extended to April 30,

1998).
Action: Awaiting Component response.

4. AMCL 5 (MILSTRAP) and 13 (MILSTRIP), Date
Packed/Expiration Date for Subsistence Items, and MILSTRAP AMCL
27D, Subsistence Exclusion. This change provides for


DLMSO JUN 3 0 98

MEMORANDUM FOR RECORD

SUBJECT: Defense Logistics Management Standards (DLMS) Supply
Process Review Committee (PRC) Meeting 98-2, June 16-17,
1998

Purpose: The Defense Logistics Management Standards Office
(DLMSO) hosted the Supply PRC meeting 98-2 on June 16-17, 1998, at
the Headquarters Complex, Ft. Belvoir, VA. The primary focus of
this meeting was discussion of proposed and approved DLSS/DLMS
changes and DLMS implementation convention (IC) status review.
Specific discussion topics are noted below. A list of attendees
is shown at Enclosure 1.

Brief Summary of Discussion: Ms. Ellen Hilert and Ms. Mary
Jane Johnson, Supply PRC Co-Chairs, and Ms. Vermella Savage,
MILSTRIP Administrator, provided opening remarks and facilitated
discussion of agenda items below.

Review of Meeting Topics:

a. Report on DLMS IC Status. Attendees were provided a
listing reflecting the current status of the DLMS ICs.
Considerable progress was reported in completing the 3060 ICs and
with the 4010 migration. DLMSO is making every effort to finalize
this phase of development, however, the process is lengthy and
bureaucratic with multiple bottlenecks over which we have little
control. Mr. Vitko requested status of changes to the ICs agreed
to for later versions and the promised mapping correlation between
the 511 and 869. DLMSO reported American National Standards
Institute (ANSI) X12 acceptance of all our proposed data
maintenance actions with one exception. During the June trimester
meeting, the Materials Handling, Government, and Technical
Assessment Subcommittees approved the last three and rejected one
of our DLMS-related data maintenance requests. The three
approvals support: (1) added codes for the inter-Service
visibility program to indicate which organizations are to receive
credit for packing, crating and handling when returning or
redistributing material, (2) increased max use of the Demand (DD
Segment for expanded capability to stratify the quantity issued
and demands by weapon system designator in the Transaction Set
(TS) 867 (Issue and Demand Reporting Implementation Conventions),