Connecting Suppliers with DLA

THELINK

Issue 12

April 2019

2019 TKO 

Mark Your Calendars!

TKO Seminars are 

FREE!

Learn how to do business with 

the Government

May 14—15

September 10 –11

November 5—6

Registration coming soon to: 

https://tko.dla.mil/

All seminars are in 

Columbus, OH 

8am—4pm

www.dla.mil

www.facebook.com/dla.mil

www.twitter.com/dlamil

www.youtube.com/user/

dodlogisticsagency

HAVING TROUBLE OPENING 

CFOLDERS DOCUMENTS?

ENHANCED JOINT CERTIFICATION PROGRAM PROCEDURES

DLA has enhanced its Joint Certification Program (JCP) registration and validation 

procedures. Selected National Stock Numbers (NSNs) will require additional 

permissions to access the associated technical data. In the event a supplier 

cannot access the technical data for an NSN in DLA cFolders, the vendor must 

submit a onetime request to jcpvalidation@dla.mil for technical data access 

consideration. If a supplier has inquiries after having submitted required 

information to the JCP office, these inquiries are to be directed to 

DLAJ344DataCustodian@dla.mil.

DLA processes the supplier's technical data request on a first come, first served 

basis. Failure to comply timely 

with required information may 

result in lack of consideration for 

DLA solicitations. It is vitally 

important that vendors provide 

correct company official name(s) 

and contact information in all 

correspondence. DLA will work 

diligently on validating supplier 

requests. Suppliers will be 

notified within 3 business days 

of when their requests were 

approved. However, DLA cannot guarantee that it can complete all validation 

requests by the due date for any solicitation responses. 

Look for more webinar courses on https://tko.dla.mil
Page 2

When to Bid WITH or WITHOUT Exception

Bid Without Exception is used to indicate the quote is in exact compliance with the solicitation requirements. 

Quoting the following conditions are not (by themselves) considered exceptions to the solicitation requirements and 

will not affect bid type:

 Quoting delivery different than the required delivery days;

 Quoting origin inspection on solicitations requiring destination inspection;

 Quoting a superseding or previously approved part or correction to a CAGE/part number cited in the item 

description on an item described by manufacturer’s CAGE and part number; and,

 Quoting a used, reconditioned, remanufactured, new/unused Government surplus, foreign, or hazardous end 

item.

Bid With Exception is used to indicate exceptions are being taken to the solicitation requirements, other than 

exceptions to the item description. The following are considered exceptions to the solicitation requirements and will 

force a bid type of "Bid with Exception":

 Quoting an alternate product or otherwise taking exception to the solicitation’s item description;

 Exceptions to packaging requirements;

 Exceptions to FOB point;

 Quoting destination inspection on a solicitation requiring origin inspection;

 Exceptions to required quantity; and,

 On automated solicitations (T or U in the ninth position of the solicitation number), quoting a quantity variance 

that is outside the acceptable range specified in the solicitation.

Note: Suppliers who want to add remarks to their quote must quote “Bid With Exception” and take at least one 

exception listed above. It is important to remember a “Bid With Exception” will preclude you from receiving an 

automated award. 

Did you know?

On solicitations, the “U”, means that the 

solicitation is unrestricted and anyone 

can quote on it.
Page 3

DD254 Supplier Responsibility

What should you do with classified material after contract closeout?

DoD DLA contractors should take note of the recent changes made to the DD 254 form. Additional policy was added to 

the Continuation Pages Reference Item(s) 5, 11b, and 11c of the form. This policy mandates DoD contractors to 

dispose of ALL classified material provided by DLA at closeout or termination of the contract. Contractors may either 

return the classified information to the agency or provide a copy of the completed DL5502 Vendor Document 

Accountability form at closeout or termination of the contract. 

Contractors should note this requirement is a paradigm shift in DLA's policy on the retention of classified information. 

The previous guidance was in line with basic National Industrial Security Program Operating Manual (NISPOM) policy, 

allowing for an automatic two (2) year retention time of the classified information. However, the previous guidance 

allowed for no follow up from the contractor regarding the classified material after lapse of the retention period. This 

updated policy allows DLA to make attempts to regain the classified material from the contractor. 

For questions related to the DD254 form contact the following POCs:

Erica Quinley

DLA-Industrial Security Program Manager

Erica.quinley@dla.mil

Jack White

DLA Land and Maritime Security Specialist 

Jack.white@dla.mil

DLA DISTRIBUTION INDUSTRY DAY – JUNE 11-12, 2019

Industry representatives, prospective suppliers, large and small businesses, and socioeconomic classified businesses with a focus on supply related industries such as boxes (cartons, crates, containers, 

packaging, packing supplies, bags, and sacks), communication equipment, material handling equipment 

and conveyors, office supplies, and furniture (cabinets, lockers, bins, and shelving) are invited to attend 

the second DLA Distribution Industry Day on June 11-12, 2019, at the Susquehanna Club, New Cumberland, PA 17070. The purpose of this forum is to provide our industry partners an avenue to learn about 

the mission of DLA Distribution and to encourage an open dialogue and exchange of information and ideas with our 

industry partners. Industry will hear from the organization’s staff and gain insight into DLA Distribution’s strategic and 

operational objectives. Industry will learn about DLA Distribution and how to do business with us. Additionally, there 

will be opportunities to attend breakout sessions for industry to provide insight into their processes/procedures and 

feedback to us for consideration in future acquisition strategies or processes. Additional information may be found on 

Federal Business Opportunities (FBO) at SP3300-19-SS-5011 or email DistributionJ7@dla.mil.

WE NEED YOUR HELP!

Do you have any comments or ideas for articles for our next issue of “The Link”?

We would love to hear them! Send your comments and ideas to the DIBBS mailbox at: DibbsBSM@dla.mil.
Page 4

Hazardous Materials Require Safety Documentation to be Submitted to Receive an Award 

Suppliers are required to provide the safety documentation (e.g. safety data sheets 

(SDS), hazard labels, etc.) for all hazardous materials sold to the Defense Logistics 

Agency. Hazardous materials are defined in FAR 52.223‐3. If the apparent successful 

offeror does not provide acceptable safety documentation to the acquisition specialist, 

the offer may be deemed invalid. The documents are used for packaging, safety of personnel, and protection of the environment. The most common reasons for unacceptable documentation include out-of-date documents and documents which do not conform to the hazardous material (e.g. SDS is for a different item or manufacturer).

Please refer to 29 CFR 1910.1200, the OSHA Hazard Communication Standard, and FED-STD-313 for guidance 

regarding regulatory compliance.

SAFETY DOCUMENTATION NEEDED

Internet Browser Compatibility Required 

ALL USERS: PIEE was scheduled to launch a new version (v6.0) on March 22, 2019, which REQUIRES specific 

browsers for PIEE site usage. An update may be required to avoid a work stoppage.

These major browsers WILL be supported:

• Internet Explorer 11 or later

• Chrome 56.0 or later

• Opera 11 or later

• Firefox 50 or later

• Mozilla 4.0 or later

• Safari 9 or later

Steps to take to avoid being blocked from PIEE after March 21, 2019:

• Check your browser version

• If it is not listed above, download a newer version with your organization’s guidance

• Once upgraded, please visit the machine setup instructions to upgrade and configure browsers accordingly: 

https://wawf.eb.mil/xhtml/unauth/web/homepage/machineSetup.xhtml

 

For questions related to the above, contact the PIEE Helpdesk at 888-618-5988. 

Procurement Integrated Enterprise Environment (PIEE) 

Browser Compatibility Action Required