DDFORM 2930NOV 2008 Page1 of 16

PRIVACY IMPACT ASSESSMENT (PIA)

For the

SECTION 1: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of 

information (referred to as an "electronic collection" for the purpose of this form) collect, 

maintain, use, and/or disseminate PII about members of the public, Federal personnel, 

contractors or foreign nationals employed at U.S. military facilities internationally? Choose 

one option from the choices below. (Choose (3) for foreign nationals).

 (1) Yes, from members of the general public.

(2) Yes, from Federal personnel* and/or Federal contractors.

 (3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.

 (4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If "No," ensure that DITPR or the authoritative database that updates DITPR is annotated 

for the reason(s) why a PIA is not required. If the DoD information system or electronic 

collection is not in DITPR, ensure that the reason(s) are recorded in appropriate 

documentation.

c. If "Yes," then a PIA is required. Proceed to Section 2.

Federal Logistics Information System Portfolio Data Warehouse (FLIS FPDW)

Defense Logistics Agency (DLA) Logistics Information Service
DDFORM 2930NOV 2008 Page2 of 16

SECTION 2: PIA SUMMARY INFORMATION

a. Why is this PIA being created or updated? Choose one:

 New DoD Information System New Electronic Collection

Existing DoD Information System Existing Electronic Collection

Significantly Modified DoD Information 

System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol 

Router Network (SIPRNET) IT Registry?

Yes, DITPR Enter DITPR System Identification Number

 Yes, SIPRNET Enter SIPRNET Identification Number

No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required 

by section 53 of Office of Management and Budget (OMB) Circular A-11?

 Yes No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d. Does this DoD information system or electronic collection require a Privacy Act System of 

Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens 

or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN 

information should be consistent.

 Yes No

If "Yes," enter Privacy Act SORN Identifier

DoD Component-assigned designator, not the Federal Register number.

Consult the Component Privacy Office for additional information or

access DoD Privacy Act SORNs at: http://www.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office

Consult the Component Privacy Office for this date.

286
DDFORM 2930NOV 2008 Page3 of 16

e. Does this DoD information system or electronic collection have an OMB Control Number?

Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period 

regardless of form or format.

 Yes

Enter OMB Control Number

Enter Expiration Date

No

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD 

requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act 

SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain 

and/or disseminate PII. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes 

the operation of the system and the collection of PII.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can 

be cited. An indirect authority may be cited if the authority requires the operation or administration of 

a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal 

housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the 

statute within the DoD Component should be identified.

FLIS FPDW operates as part of the Federal Catalog Program (FCP) and is authorized by Public Law 

82-436, Cataloging and Standardization Act; 10 U.S.C. 145, Cataloging and Standardization; 40 U.S.C.

487, Surveys of Government property and management practices; and DoD Directive (DoDD) 4140.1-R,

DoDI 4041.0, DoD Supply Chain Materiel Management Procedures: Delivery of Materiel; DoDD 5134.12,

Materiel Management; DoD Manual 4140.01, DoD Supply Chain Materiel Management Procedures:

Operational Requirements; DoD 4100.39-M, Federal Logistics Information System (FLIS) Procedures 

Manual
DDFORM 2930NOV 2008 Page4 of 16

g. Summary of DoD information system or electronic collection. Answers to these questions 

should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly 

describe the types of personal information about individuals collected in the system.

(2) Briefly describe the privacy risks associated with the PII collected and how these risks are 

addressed to safeguard privacy.

h. With whom will the PII be shared through data exchange, both within your DoD Component and 

outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate all that apply.

Within the DoD Component.

Specify.

Other DoD Components.

Specify.

FLIS FPDW is a Department of Defense (DoD) read only system. The FLIS FPDW is a data warehouse data 

dissemination capability with the mission to provide/share DoD master data from a single source to the 

multiple systems and applications within DoD and other Federal agencies that may require it. FLIS FPDW 

automatically collects data from an authoritative source, System for Award Management (SAM) for DoD 

items such as National Stock Number, Vendor data such as taxpayer ID and customer master data which 

includes DoD customer codes for delivery of business.

Within the vendor master data set there are four business data elements. Taxpayer ID Number (TIN), Bank 

Account Number, and Employer ID Number (EIN). If the vendor does not have a TIN, they may elect to use 

their Social Security Number (SSN) in lieu of TIN. These data elements are used by the financial community 

to validate, award, pay and report financial transactions required as part of doing business with the DoD.

Risks identified for the FLISFPDWsystem occur if a user does not follow propersecurity requirements, such as 

leavingacomputer unsecuredallowingsomeone toaccessthisinformation then, the informationcould be usedfor 

identity theft and fraud.In order to prevent this,users,including individualsresponsibleforsystemmaintenance, 

receiveinitial and periodic refresherPrivacyAct andInformationAssurancetraining.Usersare trained to lock their 

workstations when leaving them unattended, toshut down computers when leaving at the end of the dutyshift, 

and to bealert to third partiesentering theworkspace.

Another risk identified is that of unauthorizedaccessto theFLISFPDWservers.In order to prevent this,FLISFPDW 

serversarekept inasecure,limited access, or monitored workareasaccessibleonly to authorized personnel.Datais 

backed up daily for reconstruction of the recordsshould thesystem fail. Access to theservers isPublic Key 

Infrastructure(PKI) control.

Unauthorized access tosystem information on thesystem isanother risk associated with FLISFPDW. In order to 

prevent logicalaccess,computerswith accesstoFLISFPDWinformation must beCommonAccess/SmartCard(CAC) 

enabled.CACenabling requiresavalid certificateandaPersonalIdentificationNumber(PIN).Anotherrisk identified 

is that of insider threat and unauthorized accessby DLA employees. To combat this threat, computer screens 

automatically lockafterapreset period of inactivity or whena userremoveshisor herCACfrom.thecard reader.

Lockedsystemsonly be unlocked by inserting theCACandentering avalidPersonalIdentificationNumber(PIN).To 

combat the risk of "sniffers" being placed on communication lines, the businessinformation in the FLISFPDW 

system isencrypted.Businessinformation cannot be retrieved unlessaccessed using the correct encryption key 

with thedecryption packagetoaccesstheinformation.

Within DLA, information from the FLIS FPDW system is only available to J62 

FLIS FPDW PMO employees.

Information from SAM may be accessed in the FLIS FPDW system by Army, 

Marine Corps, Air Force, and Defense Finance and Accounting Service.
Other Federal Agencies.

Specify.

 State and Local Agencies.

Specify.

 Contractor (Enter name and describe the language in the contract that safeguards PII.)

Specify.

 Other (e.g., commercial providers, colleges).

Specify.

i. Do individuals have the opportunity to object to the collection of their PII?

 Yes No

(1) If "Yes," describe method by which individuals can object to the collection of PII.

(2) If "No," state the reason why individuals cannot object.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

 Yes No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

DDFORM 2930NOV 2008 Page5 of 16

Information created by these customers may be stored by and provided back 

to the data owner by the system.

The FLIS FPDW does not collect data from individuals or create new data about or relating to individuals. 

The FLIS FPDW collects data from an authoritative source system, SAM, for data sharing purposes.

Vendors/suppliers must enter their business information in the System for Award Management (SAM) when 

registering. If they do no not they will not be able to register in SAM.

Information collected from SAM by FLIS FPDW may be accessed by Federal 

agencies such as General Services Administration, Department of Treasury, 

Department of Justice, and United States Department of Agriculture, that 

require the data from SAM. Information that is created by these customers 

may be stored and provided back to the data owner.
DDFORM 2930NOV 2008 Page6of 16

(2) If "No," state the reason why individuals cannot give or withhold their consent.

k. What information is provided to an individual when asked to provide PII data? Indicate all that 

apply.

 Privacy Act Statement Privacy Advisory

 Other None

Describe 

each 

applicable 

format.

The FLIS FPDW system does not collect data from individuals or create new data about or relating to 

individuals. FLIS FPDW collects data from authoritative source system, SAM, for data sharing purposes. 

Vendors/suppliers must enter their business information in the System for Award Management (SAM) when 

registering. If they do no not they will not be able to register in SAM.

The vendor/supplier provides the business information when they register in the SAM system. A TIN 

or EIN is required for registration. If the vendor/supplier does not have a TIN or EIN, they may choose 

to provide an SSN.
DDFORM 2930NOV 2008 Page7of 16

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these 

Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in 

place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that 

would reveal sensitive information or raise security concerns.
DDFORM 2930NOV 2008 Page8of 16