FedMall.mil

QUICK START GUIDE: SUPPLIER REGISTRATION

FedMall is a U.S. Government System provided by the Defense Logistics Agency Copyright 2017

What is FedMall? What’s the Supplier Portal?

FedMall is an e-commerce ordering system for Department of Defense 

(DoD), Federal, State, and authorized local Agencies to search for and 

acquire products from government reserves and commercial sources. 

Buyers will have access to tens of millions of individual items of supply, 

from centrally managed DoD and General Service Administration (GSA) 

assets to commercial off-the-shelf (COTS) products.

As a supplier, you will access FedMall primarily via the Supplier Portal—

a dedicated website where you will register, manage your catalog items, 

and view purchase orders. The Supplier Portal is available at 

https://www.suppliers.fedmall.mil.

Registering as a FedMall Supplier

Before you begin

Before you start, be sure that you have each of the following (if you 

don’t or aren’t sure, see the sidebar):

 A valid authentication certificate, such as a CAC card, PIV card, or 

a soft certificate available to your web browser

 A valid CAGE code

 An active SAM.gov registration

 The contract number and related contract information

Steps to register

 Visit the Supplier Portal at https://www.suppliers.fedmall.mil.

 Click the “Enter Supplier Portal” button.

 Read and accept the standard notice and consent.

 Select your certificate and enter your pin, if prompted. (Note: If 

you are not prompted to select a certificate or if you are unable to 

proceed with your selected certificate, use the links in the sidebar 

for more information on troubleshooting your access.)

HOW DO I AUTHENTICATE TO FEDMALL?

To access the FedMall Supplier Portal, you will 

need to authenticate (identify) yourself with 

any of the following:

 Common Access Card (CAC): a credit-cardsized smart card issued by the DoD to 

uniformed service personnel, DoD civilian 

employees, and eligible contractors. For 

more information, visit:

http://www.cac.mil/common-accesscard/getting-your-cac/

 Personal Identify Verification (PIV) card: a 

credit card-sized smart card issued by the 

U.S. Federal Government in accordance with 

Homeland Security Presidential Directive 12 

(HSPD-12) requirements for a common 

identification standard for all Federal 

employees and contractors. For more 

information, visit:

http://fedidcard.gov/credget.aspx

 Public Key Infrastructure (PKI) certificate: As 

an alternative to the physical smart card, you 

may also obtain a software-based X.509 

certificate, which you import a file into your 

browser’s personal certificate store. For 

more information, visit: 

http://iase.disa.mil/pki/eca

WHAT IS A CAGE CODE AND HOW DO I GET ONE?

Most suppliers can get a Contractor and 

Government Entity (CAGE) code, which is made 

up of 5 letters and/or numbers, automatically 

when registering in SAM.gov. You can search 

for your CAGE (or request or update it) at: 

https://cage.dla.mil/

WHAT IS SAM.GOV?

Registering in the System for Award 

Management (SAM.gov) is a prerequisite for 

participating in FedMall. In most cases, your 

CAGE code will also get assigned when 

registering in SAM.gov. Visit 

https://www.sam.gov/ and click on “Help” for 

more information.
FedMall.mil

QUICK START GUIDE: SUPPLIER REGISTRATION

FedMall is a U.S. Government System provided by the Defense Logistics Agency Copyright 2017

Steps to register (continued)

If this is your first time accessing the Supplier Portal, you 

will be prompted to register. Click the “Register” button to 

begin.

Enter your CAGE code and click the “Search” button. Your 

CAGE code is a combination of five letters and numbers, 

and is listed in your SAM.gov record.

FedMall will search SAM.gov for your registration. If you 

have a problem, check the following:

 Make sure that you can find your record in 

SAM.gov; if it’s a new registration, make sure that 

you have completed all registration steps and 

received your confirmation email that the record 

has passed all validations.

 Your SAM.gov registration must be “active”—you 

must have completed your registration or an 

update to your registration within the last year.

 You must not have an active exclusion 

(debarment) against your supplier entity.

FedMall will display the information from your SAM.gov 

registration. Verify that it’s accurate, and click “Next” to 

continue.

Supply your contact information under “Registrant 

Contact Information.” (Note: If other individuals will be 

accessing FedMall on behalf of your organization, they will 

complete their own information here; this should be your 

own contact information.)

You have two options for participating in FedMall:

 If you have an existing Long Term Agreement 

(LTA) or Blanket Purchase Agreement (BPA) for 

items or services in a catalog, you can provide it 

here.

 Alternatively, if you are a supplier of office 

supplies and have the NAICS code 453210 in your 

SAM.gov registration, you have the option of 

participating in the new FedMall MarketPlace. The 

MarketPlace requires no contract, and lets you 

quickly get up and running selling commercial 

office supplies up to the micro-purchase threshold 

to Government Purchase Card (GPC) holders.

See below for more information about adding contracts 

and specifying order routing configuration, especially if 

you will receive purchase orders via EDI or cXML. 

Once you submit your registration, wait ten minutes for 

your application to be processed. Then return to the 

Supplier Portal and you will be able to proceed directly to 

the registered user home page.
FedMall.mil

QUICK START GUIDE: SUPPLIER REGISTRATION

FedMall is a U.S. Government System provided by the Defense Logistics Agency Copyright 2017

Providing Contract Information

Unless you are going to participate in FedMall only via the 

FedMall MarketPlace (i.e. to sell office supplies without a 

long term agreement with the Government), then you will 

need to provide information about the contract you have 

with the Federal Government.

Within FedMall, each catalog of items is directly linked to 

a specific contract. Thus, a given supplier may have several 

catalogs, if the supplier has more than one applicable 

Federal contract for items or services.

Valid Types of Contracts

To be on FedMall, suppliers must have a Long Term 

Agreement (LTA) or Blanket Purchase Agreement (BPA) 

Federal Government contract for items or services in a 

catalog. Some examples of Government contracts include:

 Defense Logistics Agency (DLA) contracts

 General Services Administration (GSA) contracts.

FedMall also accepts other long-term Federal Government 

contracts.

Regardless of the type of contract, all contracts added to 

FedMall must exist in the Electronic Data Access (EDA) 

database.

Invalid Types of Contracts

Federal Contracting vehicles made with a “P”, “F”, or “M” 

in the ninth (9th) position cannot be hosted on FedMall. 

These contracting vehicles are not Long Term Agreements 

or Blanket Purchase Agreements and are not allowed on 

FedMall.

Selecting an Existing Contract

FedMall does not automatically retrieve contract data 

from external sources. However, if you have existing 

contracts that have been previously added by an 

authorized user (i.e. either another representative of your 

Supplier entity, or directly by the FedMall program office), 

then you will see existing contracts listed during the 

registration process. Requesting access to use those 

contracts (i.e. manage those catalogs) is as simple as 

checking the applicable checkbox.

Adding a New Contract

Before adding a new contract, you must provide the base 

contract number (i.e. not any delivery order number, etc.). 

The base contract number must contain only letters and 

numbers, and may not be more than 19 characters long. If 

the base contract number is found to be valid (i.e. if it 

exists as a valid contract in Electronic Document Access), 

then the remaining fields may be entered. Otherwise, 

contact your Contracting Officer to confirm the contract 

has been entered into EDA.

Required fields are indicated with a red asterisk (*). See 

the next section for details regarding order routing 

configuration.

You must assert to the accuracy of the contract data. 

Failure to provide accurate contract data is cause for 

removal from FedMall.
FedMall.mil

QUICK START GUIDE: SUPPLIER REGISTRATION

FedMall is a U.S. Government System provided by the Defense Logistics Agency Copyright 2017

Configuring Order Routing

What is Order Routing?

When a customer purchases items from your catalog in 

FedMall, an order will be generated based on the payment 

method. If the items is paid for via MILSTRIP, you will 

receive a 511R in the same way you do today. On the 

other hand, if the order is placed with a Government 

Purchase Card (GPC, i.e. a Government credit card), then a 

purchase order will be generated.

All purchase orders will be made available via the Supplier 

Portal, where you can view, acknowledge, reject, and 

provide shipment tracking for these orders. To receive the 

payment information for these orders, however, you will 

also want to receive the order via one of the three 

delivery options available. These order routing options are 

established for each contract, so if you have different 

needs for different contracts, you have that flexibility.

Order Routing Options

FedMall offers three order routing options:

 Secure Email

 EDI 850

 cXML

The easiest and quickest to configure is secure email, 

which can typically be set up the same day. This is also the 

most common delivery method for small-to-medium 

suppliers. Larger suppliers may wish to leverage direct 

system integration using EDI or cXML. Because 

significantly more coordination and configuration is 

required for these transmission methods, you will want to 

budget several days or weeks to complete the process, 

and to engage FedMall’s helpful Supplier Account 

Managers (SAMs) for assistance in getting you up and 

running, before uploading your catalog items.

Need Assistance?

Contact a Supplier Account Manager via email 

(Fedmall.vendors@dla.mil) for help with the correct 

configuration of these settings.

What Information Do I Need?

SECURE EMAIL

 PGP certificate. This is the plain text public key, 

including the “---BEGIN---” and “---END---” lines.

 Email addresses. You can specify TO, CC, and BCC 

recipients. Separate more than one email address with 

a comma or whitespace, e.g. [email1@example.com, 

email2@example.com].

EDI 850

 ISA Receive ID Qualifier. Select one of the following:

o 01: DUNS number (9 numbers)

o 14: DUNS plus (four-character) suffix

o ZZ: Mutually defined (as agreed between FedMall 

and the supplier)

o 10: DODAAC (Department of Defense Activity 

Address Code, 6 letters and/or numbers)

 ISA Receiver ID. Fill in this field with the value

corresponding to the qualifier selected, e.g. if the 

qualifier is 01 (DUNS number), the Receiver ID would 

be the 9-digit DUNS.

 GS App Receiver Code

CXML

 Transfer Method. Select from HTTPS, SFTP, or Value 

Added Network (VAN).

o If you select VAN, you’ll be prompted to select 

either Thalerus or Traxian.

o Otherwise, you will manually specify the Transfer 

URL and the HTTP Security Type (either HTTP Basic 

Authentication or WS-Security)

o If Basic Authentication is selected, you must 

provide a username and password. If WS-Security 

is selected, you must provide an X509 certificate 

and you may optionally also provide a username 

and password.

 Receiver ID Domain

 Receiver ID

Tip: When using EDI or cXML, obtain SAM confirmation 

before uploading your first catalog.