ENCLOSURE 1 – v2, rev 11 May 2022

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Defense Logistics Agency 

COVID-19 Reentry and

Safety Plan

May 11, 2022
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DEFENSE LOGISTICS AGENCY COVID-19 REENTRY AND SAFETY PLAN

The Defense Logistics Agency (DLA) COVID-19 Reentry and Safety Plan provides DLA-specific 

guidance on reentry and safety topics addressed in the Department of Defense (DoD) 

Workplace Guidance for Final Reentry of DoD Civilian Personnel, (i.e., DoD Reentry Plan) dated 

March 16, 2021, and the Consolidated Department of Defense Coronavirus Disease 2019 Force 

Health Protection Guidance (i.e., the DoD Safety Plan), dated April 4, 2022. DLA military 

members, civilians, contractors, and visitors must follow this plan and the DoD guidance as 

issued.

DLA COVID-19 Coordination Team (CCT)

DLA established the DLA CCT to routinely conduct meetings to develop, implement, and monitor 

DLA’s compliance with:

a) Responding to and mitigating the impact of COVID-19;

b) Implementing Safer Federal Workforce Task Force, Centers for Disease Control and 

Prevention (CDC), and DoD guidance; 

c) Establishing the DLA COVID-19 Screening Testing Program;

d) Issuing guidance on use of workplace flexibilities (i.e., flexible work schedules, leave, 

telework, etc.); 

e) Working with DLA Commanders and Directors to determine those required to report 

onsite; 

f) Providing reentry notification protocols; and

g) Working with DLA Commanders and Directors to ensure DLA facilities and installations 

do not exceed occupancy limitations.

Health Protection Condition (HPCON) Level Framework & Authority

Given the extensive DoD portfolio of operational locations and environments, the ability to 

categorize each location according to local pandemic-related conditions is essential. The DoD 

accomplishes this by utilizing the HPCON framework. 

HPCON 0 is the base level for the HPCON framework and represents a return to normal 

operations. Several fundamental protective actions are common to most levels, while more 

robust protective actions are implemented as the HPCON level rises from A through D. 

The DLA Director has authority to determine HPCON levels for sites where DLA is the host, to 

include Columbus, Richmond, Battle Creek, Susquehanna, and San Joaquin. This HPCON 

authority is hereby delegated to the senior general/flag officer or Senior Executive Service (SES) 

member, or installation commander/director at each site. Those with HPCON authority must 

notify the DLA Director and Vice Director via Situation Reports (SITREPs)/Commander’s Critical 

Information Requirements (CCIRs) and weekly COVID-19 updates prior to implementing HPCON 
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level changes. They must also coordinate changes in HPCON levels with other military 

installations in the same local commuting area to the greatest extent practicable to facilitate 

consistency in response and unity of messaging. DLA senior officials in organizations that are

tenants without HPCON authority must coordinate and comply with the local installation 

commander’s restrictions. 

Conditions for Changing HPCON Levels

HPCON level determinations for COVID-19 should be based on the COVID-19 Community Levels 

reported by the CDC, which include screening levels of new case-rates and health and health 

care systems-related information. HPCON Levels A, B, and C correspond directly to CDC COVID19 Community Levels of low, medium, and high community transmission respectively. 

Local community transmission levels are established by consulting the CDC COVID-19 Data 

Tracker County View (https://covid.cdc.gov/covid-data-tracker/#county-view). Installations 

outside the United States should utilize local community-level data, if available, in setting 

HPCON levels. Otherwise, installation commanders should consider consulting country-level 

data for their host nation and case rate information from the CDC at: 

https://covid.cdc.gov/covid-data-tracker/#global-counts-rates and the World Health 

Organization at https://covid19.who.int/. 

Elevation to HPCON D should be based on the determination that there is substantial loss of 

medical capabilities in the local community. The factors listed in Table 1 below must be 

considered when determining whether to move to or from HPCON D. Table 1 includes Force 

Health Protection (FHP) measures that installation commanders may undertake at each HPCON 

level, in addition to those required in the DoD Safety Plan.

Table 1 – HPCON Level Framework

Community Conditions HPCON 

Level

Force Health Protection (FHP) Measures

High CDC COVID-19 Community Level

AND any of the following

Civilian healthcare capability and

utilization (percent and trend): >50 

percent staffed of hospital beds filled with 

individuals who have COVID-19 as the 

primary admission criteria; or >70 percent 

of staffed intensive care unit (ICU) beds 

filled with individuals who have COVID-19 

as the primary admission criteria; or

HPCON D 

(< 25%

occupancy)

Utilize measures from HPCON A, B and C with the 

following modifications:

a. Less than 25 percent of normal 

occupancy in the workplace, or the 

minimum required on-site for essential 

operations that must be conducted in 

person.

b. Strongly consider declaring a local Public 

Health Emergency.

c. Consider limiting visitor access to the 

installation to only those required for 

mission essential activities.
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overall staffed hospitals and ICUs have

limited to no capacity.

OR 

Military Health System (MHS) healthcare 

capability and utilization (percent and 

trend): Degradation of MHS capabilities 

requiring Crisis Status operations; and >95 

percent staffed bed occupancy; or >50 

percent military medical treatment facility 

(MTF) staff in isolation or quarantine or 

unvaccinated; or >60 percent staff absent 

who provide urgent or emergent care; 

and Local emergency departments on 

divert or inability of civilian health care to 

absorb excess MHS patients; or Clinical or 

appointment capability reduced >60

percent in key departments.

OR 

Other factors: Loss of vaccine 

effectiveness in available vaccines 

resulting in vaccinated individuals 

routinely experiencing severe disease,

hospitalization or death; or Elevated case 

levels resulting in significant curtailment 

of essential services either on installation 

or in civilian communities immediately 

adjacent to the installation (e.g.,

emergency response, security, facility

maintenance, and energy/

communication).

d. Cancel non-mission-essential activities.

e. Close non-essential services (e.g., fitness 

centers, leisure and recreational 

facilities, beauty/barber shops, nonessential retail, dine-in eating 

establishments).

f. Consider potential delay or cancelation 

of exercises.

g. Restrict or suspend social gatherings to 

the greatest extent possible.

High CDC COVID-19 Community Level HPCON C 

(< 50% 

occupancy)

Utilize measures from HPCON A and B with

the following modifications:

a. Less than 50 percent of normal 

occupancy in the workplace.

b. Consider limiting visitor access to the 

installation for non-essential missionrelated/operational activities.

c. Limit social gatherings to less than 50 

percent facility/room occupancy.

d. Consider re-scoping, modifying, or 

potentially canceling exercises.

e. Indoor common areas and large venues 

may be closed. Dining establishments 

may be limited to takeout. 
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f. Gyms may be closed at this level or 

operate at diminished occupancy.

g. Maximize telework to the greatest 

extent practical.

Medium CDC COVID-19 Community Level HPCON B

(< 80% 

occupancy)

Utilize measures from HPCON A with the following 

modifications:

a. Less than 80 percent of normal 

occupancy in the workplace.

b. Permit liberal telework where possible, 

especially for individuals who selfidentify as immunocompromised or 

being at high risk for severe disease.

c. Consider limiting occupancy of common

areas where personnel are likely to

congregate and interact by marking

approved sitting areas or removing

furniture to maintain physical distancing.

Low CDC COVID-19 Community Level HPCON A

(< 100% 

occupancy)

a. Less than 100 percent of normal

occupancy in the workplace, with

telework as appropriate.

b. Communicate to personnel how and 

when to report illness and seek care for 

potential influenza-like illness.

c. Common areas and large venues (e.g., 

sit-down dining, movie theaters, gyms,

sporting venues, and commissaries)

should adhere to established cleaning 

and sanitation protocols

Normal Baseline

HPCON 0

a. Resume routine standard operations.

b. Maintain standard precautions such 

as routine hand washing, cough on 

sleeve, good diet, exercise, 

vaccinations, education, routine 

health alerts, and regular 

preparedness activities.

Occupancy Limit Authority

Workplace occupancy limits are determined based on the total assigned personnel at the 

location/installation and the HPCON framework. The DLA Director has the authority to grant 

exemptions for workplace occupancy limits that are required for national security and the 

success of critical missions and delegates this workplace occupancy limit authority to the 

location’s senior general/flag officer, SES member, or equivalent. DLA senior officials of tenant 

organizations must coordinate with the local installation commander on all exemption 

requests. 
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The workplace occupancy levels in the HPCON framework are ceilings, not goals and are based 

on the normal occupancy of the location/installation not the maximum occupancy. Regardless 

of the workplace occupancy levels in Table 1, DLA senior officials will continue to take steps to 

limit the number of personnel in workplaces through telework, flexible scheduling, and other 

methods, as appropriate. Physical distancing must be maintained as required by the HPCON 

framework. At HPCON A or higher, DoD Components are granted an exception to policy from 

DoD Instruction 1035.01, “Telework Policy,” and may allow DoD civilian employees to telework 

with a child or other person requiring care or supervision present at home through September 

30, 2022. 

Reentry Options

Absent an urgent and compelling mission need, DLA will provide at least a 30-day advance 

notice prior to initially recalling or adjusting employees’ work schedules within the HPCON 

framework occupancy limits. Additionally, management must ensure that controls are put in 

place to ensure a fair and non-discriminatory reentry process.

The examples presented below are not an exhaustive list of controls that may be appropriate, 

necessary, or feasible, nor do all examples apply to each organization within each MSC/J-D 

Code. 

1. Staging and Staggering

Staging and staggering personnel work times reduces density, minimizes traffic 

volume in elevators, and avoids crowds during commuting. Staging and 

staggering work arrangements include establishing alternating days or extra 

shifts that reduce the total number of personnel in a facility at a given time, 

allowing them to meet required occupancy limits and social distancing 

requirements. 

a) Staging Method – DLA senior officials and supervisors may bring the

workforce back incrementally and gradually, focusing on the health

of the workforce while maintaining a close eye on cases based on

organizational mission requirements, HPCON framework, and FHP

guidance.

b) Staggered Schedule – DLA senior officials and supervisors may use

staggered schedule arrangements to manage how work gets

accomplished. As an example, some employees may work an

alternate schedule with two days at the worksite and three days of

telework and the following week may work three days at the

worksite and two days of telework. Another staggered schedule

may be four days of telework, one day at the worksite. DLA senior
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officials and supervisors may place cohorts on alternating schedules 

of five days in the office and 15 days of telework per month.

2. Personnel Cohorts

Adoption of alternative arrangements such as rotating cohorts may enable 

additional flexibility to resume full operations, while maintaining social 

distancing and reducing contact among work units. DLA senior officials and 

supervisors must consider organizational needs, physical distancing 

requirements, occupancy limits for cohorts, and coordinate with other 

organizations in co-located spaces. 

a) HPCON C Cohort Example

i. Increase employees to less than 50% of workforce onsite and 

50% teleworking using staging and staggered work 

arrangements. 

ii. Supervisors and volunteers – Supervisors and volunteers

may begin reporting to the duty location using staging and 

staggered work arrangements to ensure the work location is 

prepared for employee reentry.

iii. Mission Essential – Employees who are designated as 

mission essential and teleworking may begin (if not already) 

reporting to the duty location using staging and staggered 

work arrangements. 

iv. Classified Functions – Employees in positions that require 

accessing classified materials may begin (if not already) 

reporting to the duty location using staging and staggered 

work arrangements.

b) HPCON B Cohort Example

i. Increase number of employees at the worksite to less than 

80% using staging or staggered work arrangements, with the 

remaining 20% teleworking.

c) HPCON A Cohort Example

i. Increase number of employees at the worksite to less than 

100% using staging or staggered work arrangements.
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Physical Distancing

As required by CDC guidelines and the HPCON Framework, all DLA employees, contractors, and 

visitors are required to maintain distance of at least 6 feet from others at all times, including in

offices, conference rooms, and all other shared workspaces regardless of the CDC COVID-19 

Community Level. DLA senior officials will communicate physical distancing requirements and 

maintain adequate COVID-19-related visible signage at DLA facilities refreshing as necessary. 

Vaccination

DLA developed an automated tool, the COVID-19 Vaccination Documentation System, as a 

secure and efficient method for DLA civilian employees to provide vaccination status and proof 

of vaccine. This DLA-specific reporting system is in lieu of other DoD requirements to report 

vaccination data. Once the questions are answered and documentation is uploaded, employees 

must notify their supervisor they have completed these requirements. The supervisor will then 

validate that the proof of vaccination provided meets DoD specifications.

Although the vaccine mandate put forth by Executive Order 14043 is paused by an injunction, 

DLA employees are authorized to request up to four hours of administrative leave for any 

COVID-19 vaccination dose received during duty hours. This includes time spent traveling to the 

vaccination location, completing a vaccination dose, and return travel. Employees who 

experience an adverse reaction to a COVID-19 vaccination are authorized to request up to two 

workdays of administrative leave for recovery per vaccination dose. Employees may also 

request up to four hours of administrative leave per dose to accompany a family member who 

is receiving a COVID-19 vaccination.

The EAGLE timecard code for administrative leave (LN) and reason code 23 (disease/virus 

prevention) must be used when employees are approved for administrative leave to obtain a 

vaccination, accompany a family member obtaining a vaccination, or if the employee has an

adverse reaction. 

Testing

As a mitigation measure, DLA has established a COVID-19 testing program for weekly testing of 

DLA employees who are not fully vaccinated for COVID-19 when the COVID-19 Community 

Level for the county in which a DLA facility is located is medium or high. For further guidance, 

review the DLA COVID-19 Screening Testing Program Directive Type Memorandum (DTM).

Travel 

The DLA memorandum, “Delegation of Authority for Granting Exceptions to COVID-19 Travel

Restrictions for Overseas and Domestic Travel for DLA Personnel,” dated March 21, 2022, is 

superseded by Version 2 of the DLA COVID-19 Reentry and Safety Plan, dated May 11, 2022. 
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Leaders at all levels must conduct a risk assessment prior to travel and comply with DLA and 

DoD published guidance. DLA civilian employees, military members, and contractor personnel 

must conduct pre-travel screening and testing as required in the DoD Safety Plan/FHP 

Guidance. 

Fully vaccinated individuals are not restricted from official travel, neither domestic and nor 

international. Individuals who are not fully vaccinated, or who decline to provide information

about their vaccination status, are limited to mission-critical official travel, both domestic and

international. “Mission-critical” determinations are made by the DLA Director. MSCs and J/D 

Codes should follow regular protocol procedures for submitting requests to the DLA Director 

for approval. 

Meetings

For any planned in-person meetings, events, and conferences sponsored by DLA with more 

than 50 participants in a county or equivalent jurisdiction where the CDC COVID-19 Community 

Level is high, the meeting organizer must obtain advance written approval from the DLA 

Director or Vice Director.