i. Do individuals have the opportunity to object to the collection of their PII?

—] Yes OM No

(1) If "Yes," describe method by which individuals can object to the collection of Pll.

‘The Web site form that collects the data contains a Privacy Act Statement as required by 5 U.S.C.552a(e)(3),
allowing the individual to make an informed decision about providing the data or participating in the program.
The statement advises that participation is voluntary, and that failure to provide alll of the requested data may 1
impede, delay, or prevent further processing of their request.

1
i
i

(2) If "No," state the reason why individuals cannot object.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

Kl Yes OM No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

‘The Web site form that collects the data contains a Privacy Act Statement as required by 5 U.S.C.552a(e)(3),
jallowing the individual to make an informed decision about providing the data or participating in the program.
The statement advises that participation is voluntary, and that failure to provide all of the requested data may
impede, delay, or prevent further processing of their request.

(2) If No," state the reason why individuals cannot give or withhold their consent.

DD FORM 2930 NOV 2008 Page 5 of 15


g. Summary of DoD information system or electronic collection. Answers to these questions
should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly
describe the types of personal information about individuals collected in the system.

DLA provides the Defense Finance and Accounting Service (DFAS) with an Account Management and
Provisioning System to control, track, and route for approval and action, requests for access to DFAS
networks, computer systems, and databases.

Personal Information collected is: Name, Citizenship Status (i.e., "U.S.," "Foreign National," or "Other"), and
if "U.S." is selected under Citizenship Status, then either DoD ID Number (EDIPI) or Social Security Number
{(SSN).--if the individual is not.in possession-of.a Common Access Gard (CAG). .-—-- — — --—--——

(2) Briefly describe the privacy risks associated with the PII collected and how these risks are
addressed to safeguard privacy.

The risk associated with this collection is the same as those for other systems collecting Social Security
Number (SSN) -- being used for other than "For Official Use Only" purposes. This has been minimized
through encryption and only displaying SSN in plain text to DFAS security officer(s) assigned to manage the
specific request. The security office role/access in AMPS. is only granted to individuals that hold a security
officer position. All DFAS employees, under the requirements of the DoD Privacy Program, are made aware
of the restrictions on secondary uses of the data records by initial and refresher Information Assurance and
Privacy training. Security risks associated with maintaining data in an electronic environment have been
mitigated through administrative, technical, and physical safeguards. The safeguards are commensurate
with the risk and magnitude of harm that could result from the loss, misuse, or unauthorized access to or
modification of the data.

h. With whom will the Pll be shared through data exchange, both within your DoD Component and
outside your Component (¢.g., other DoD Components, Federal Agencies)? Indicate all that apply.

J Within the DoD Component.

Specify. Law enforcement personnel in cases of computer misuse/misconduct.

[Xx] Other DoD Components.

Specify. DFAS Security Officers and DFAS Supervisors
[= Other Federal Agencies.

Specify. [-
(0 State and Local Agencies.
Specify. ~
[1] Contractor (Enter name and describe the language in the contract that safeguards PIL)
Specify. |
[Other (e.g., commercial providers, colleges).
Specify.

DD FORM 2930 NOV 2008 Page 4 of 15



k. What information is provided to an individual when asked to provide PI! data? Indicate all that

apply.
Privacy Act Statement a] Privacy Advisory
C1 Other o None
Describe Authority: 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for|
each Acquisition, Technology, and Logistics, 18 U.S.C. 1029, Access Device Fraud; E.0. 10450, Security
applicable |Requirements for Government Employees as amended; and E.O. 9397(SSN), as amended.
format.
Principle Purpose(s): Information is used to validate a user's request for access into a DFAS system,
—- ~{database or network that has its access requests managed by AMPS” ©
Routine Uses: Data may be provided under any of the DoD “Blanket Routine Uses” published at
http://dpclo.defense.gov/privacy/SORNs/blanket_routine_uses.html.
Disclosure: Disclosure is voluntary; however, if you fail to supply all the requested information you
will not gain access to the DFAS - Account Management and Provisioning System(AMPS) database.
Your identity / security clearance must be verified prior to gaining access to the DFAS AMPS
database, and without the requested information verification cannot be accomplished.
Rules of Use: Rules for collecting, using, retaining, and safeguarding this information are contained in
DFAS Privacy Act System Notice T5210, entitled “Account Management Provisioning System
(AMPS)’ available at http://dpclo.defense. gov/privacy/SORNs/component/dfas/index.html
NOTE:

Sections 1 and 2 above are to be posted to the Component’s Web site. Posting of these
Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in
place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that
would reveal sensitive information or raise security concerns.

DD FORM 2930 NOV 2008 Page 6 of 15


PRIVACY IMPACT ASSESSMENT (PIA)
For the
Account Management Provisioning System (AMPS) for DFAS Systems

Defense Logistics Agency

SECTION 41: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of
information (referred to as an “electronic collection" for the purpose of this form) collect,
maintain, use, and/or disseminate Pll about members of the public, Federal personnel,
contractors or foreign nationals employed at U.S. military facilities internationally? Choose
one option from the choices below. (Choose (3) for foreign nationals).

[1 (1) Yes, from members of the general public.
EJ (2) Yes, from Federal personnel" and/or Federal contractors.

(1 (@) Yes, from both members of the general public and Federal personnel and/or Federal contractors.
( 4) No

* "Federal personnel” are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If “No,” ensure that DITPR or the authoritative database that updates DITPR is annotated
for the reason(s) why a PIA is not required. If the DoD information system or electronic
collection is not in DITPR, ensure that the reason(s) are recorded in appropriate
documentation.

c. If "Yes," then a PIA is required. Proceed to Section 2.

DD FORM 2930 NOV 2008 Page 1 of 15



SECTION 2: PIA SUMMARY INFORMATION

a, Why is this PIA being created or updated? Choose one:

XX] New DoD Information System Oo New Electronic Collection

C___Existing DoD Information System 1 __ Existing Electronic Collection
Oo Significantly Modified DoD Information
System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol
Router Network (SIPRNET) IT Registry?

& Yes, DITPR Enter DITPR System Identification Number |10110

Oo Yes, SIPRNET Enter SIPRNET Identification Number

oO No

¢. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required
by section 53 of Office of Management and Budget (OMB) Circular A-11?

Oo Yes & No

if "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d, Does this DoD information system or electronic collection require a Privacy Act System of
Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens

or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN
information should be consistent.

Kl Yes 1 No

If "Yes," enter Privacy Act SORN Identifier T5210 - Account Management Provisioning System (AMPS)

DoD Component-assigned designator, not the Federal Register number.
Consult the Component Privacy Office for additional information or
access DoD Privacy Act SORNs at: http:/Avww.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office

2
Consult the Component Privacy Office for this date. November 20, 2012

DD FORM 2930 NOV 2008 Page 2 of 15



e. Does this DoD information system or electronic collection have an OMB Control Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10-or more members of the public in a 12-month period
regardless of.form or format.

O Yes

Enter OMB Control Number

Enter Expiration Date

& No

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD
requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act
SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain
and/or disseminate Pll. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes
the operation of the system and the collection of Pll.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can
be cited. An indirect authority may be cited if the authority requires the operation.or administration of
a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal
housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the
statute within the DoD Component should be identified.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics, 18 U.S.C. 1029, Access Device Fraud; E.0. 10450, Security Requirements
for Government Employees as amended; and E.Q. 9397(SSN), as amended.

DD FORM 2930 NOV 2008 Page 3 of 15