DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

December 11, 2019

MEMORANDUM FOR SUPPLY AND SUPPLY DISCREPANCY REPORT (SDR) PROCESS 

REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 

1354, Update to Allow Both the FedMall Indicator and Document Number Suffix 

to be Associated with the Document Number in a DLMS 842 A/W SDR Report

(SDR)

The attached change to DLM 4000.25, Defense Logistics Management Standards (DLMS), is 

approved for implementation. 

Addressees may direct questions to DLMS.SDR@dla.mil. Others must contact their 

designated SDR PRC available at https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

 

DREXEL K. ROSS

Director

Enterprise Business Standards Office

Attachment

As stated

cc: 

ODASD(Logistics)
Attachment, ADC 1354

Page 1

Attachment to ADC 1354

Update to Allow Both the FedMall Indicator and Document Number 

Suffix to be Associated with the Document Number in a DLMS 842 A/W 

SDR Report (SDR)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), Ben Breen, Administrator, email: EBSO.SDR@DLA.MIL

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: SDRs

b. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

X Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition X DLM Publications

GFP DOD BRAC X DLMS ICs

3. REFERENCES: DLM 4000.25, Defense Logistics Management Standards (DLMS), 

Volume 2, Supply Standards and Procedures, Chapter 17, Supply Discrepancy Reporting

4. APPROVED CHANGE(S):

a. Brief Overview of Change: Updates the DLMS 842 A/W SDR Report 

Implementation Convention (IC) and the XML schema generated from that IC to enable SDRs to 

reflect the correct document number suffix in WebSDR when originating from the FedMall order 

management application. The change will update the DLMS 842 A/W IC, which will result in 

generation of an updated 842A/W XML schema. The updated schema will enable the GSA SDR 

application to correctly associate the document number suffix to the correct FedMall originating 

order contained in the SDR data. 

b. Background: Defense Automated Addressing System (DAAS) identified an issue 

with both the current 842A/W XML schema posted on the EBSO website and the XML schema 

currently being used for WebSDR, which is based on a prior version of the 842A/W IC. (EBSO 

generates the XML schemas programmatically from the EDI 842A/W IC.) Because of this issue, 

the current DLMS IC 842A/W schema does not support the need to provide both qualifiers W8 

and URL in REF04 if both values are applicable. 
Attachment, ADC 1354

Page 2

c. Approved Change in Detail: This change updates the DLMS IC 842 A/W IC to 

allow the FedMall Indicator (URL) to be conveyed in 2/REF04-03/0700 in the event that a 

Document Number Suffix needs to precede it in 2/REF04-01/0700. This allows SDR to map 

both the Document Number Suffix (qualifier W8) and the FedMall Indicator (qualifier URL) in a 

single 2/REF/0700 loop.

d. Revisions to DLM 4000.25 Manuals: Revise DLMS 842A/W, as shown in the 

Enclosure. Also, apply a global administrative update to the IC to replace all instances of 

“EMALL” with “FedMall”.

e. Approved Transaction Flow: Standard SDR Transaction Flow applies.

f. Alternatives: None noted. 

5. REASON FOR CHANGE: Currently Users cannot currently populate the 2/REF/0700 loop 

with both the W8 and URL qualifiers.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Eliminates manual work by the SDR user and the SDR transactions to 

process correctly.

b. Disadvantages: None noted.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None

8. ADDITIONAL COMMENTS TO CONSIDER: None

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: TBD

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None 

12. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): DAAS WebSDR will need to 

revise the DLMS 842 A/W schema, translation, and mapping as prescribed.

e. Non-DLM 4000.25 Series Publications: None
Attachment, ADC 1354

Page 3

13. PROPOSED DLMS CHANGE (PDC) 1354 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DLA Concur without comment As noted. 

2. Navy Concur without comment. As noted. 

3. Air Force Concurs without comment. As noted.

4. US Army Concur without comment As noted.

5. USMC None No response.

6. DAAS Concur without comment As noted.

7. USTRANSCOM Abstains As noted.

8. ODASD Concur without comment As noted.
 Enclosure, ADC 1354

Page 1

Enclosure, Revise the DLMS 842A/W SDR Implementation Convention (IC) as shown 

below.

Item Location Revision to 4030 842A/W Standard Supply Discrepancy 

Report (SDR), Follow-up, Correction, Cancellation, & 

Reconsideration Request

Reason

1. DLMS Introductory 

Notes

Add ADC 1354 to the DLMS Introductory Note:

- ADC 1354, Update to Allow Both the FedMall Indicator 

and Document Number Suffix to be Associated with the 

Document Number in a DLMS 842 A/W SDR Report 

(SDR)

To identify DLMS 

changes included in 

IC. 

2. 2/REF/0700 Delete Federal Note and replace with DLMS Note for Reference 

Identifier (REF) segment:

DLMS Note: Must use to identify the requisition document 

number. Use multiple repetitions as needed to identify additional 

reference numbers associated with a discrepancy. 

Update to DLMS 

Note 

3. 2/REF04/0700 Revise DLMS Notes for Reference Identifier Element REF04:

DLMS Note: Must use to identify the requisition document 

number. Use multiple Reference Identification pairs as needed.

Revises note with 

referenced PDC for

1354.

4. 2/REF04-01/0700 Revise DLMS Note for qualifier URL, Uniform Resource Locator

URL Uniform Resource Locator

DLMS Note:

1. Only send this value when citing the requisition number (using 

Transaction Reference Number, Code TN) and enter a "Y" 

indicator to indicate payment by either Government purchase card 

or commercial credit card.

2. When a FedMall Indicator is needed following a Document 

Number Suffix, use W8 at this position and supply the FedMall

Indicator in the following 2/REF04-03/0700. Refer to ADC 

1354.

Revises note with 

referenced ADC 

1354.to associate 

the GSA’s EMALL 

originating orders 

with the correct 

document suffix 

number.

5. 2/REF04-03/0700 Add qualifier URL, Uniform Resource Locator and DLMS Note:

URL Uniform Resource Locator

DLMS Note: Use to provide the FedMall Indicator when

following a Document Number Suffix (qualifier W8 at 2/REF04-

01/0700). Refer to ADC 1354.

Corrects DLMS IC 

842 A/W schema to 

align with GSA 

EMALL order 

SDRs.