DLSSO-BM PAGE 4
SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

(h) Requisitions which require the citation of appropriation
accounting data.

(i) Requisitions used to establish a registered user with the
ICP in a PICA/SICA situation.

(§) Requisition for Marine Corps Pre-positioned War Reserve or
Marine Pre-positioning Ships Program."

& Delete the last two sentences of paragraph 3-l.a.

(b) In addition to the above, the committee agreed that a separate
PMCL should be developed and staffed for the following recommendations:

1 GSA's recommendation to automatically generate 100 per-
cent status to requisitioners on exception ship-to requisitions.

2 DLA's recommendation to develop an advice code for use
when selection of carrier/mode providing complete traceability is required.

(2) Disposition. A REID, for an approved change incorporating the
above changes will be issued and a PMCL will be developed to staff the GSA
and DLA recommendations.

d. Topic 4. PMCL 485, Address Label Appended to DD Form 1348-1A.

(1) Discussion. Staffing of the PMCL resulted in three nonconcurrences
and two responses containing comments. Discussion of the Service/Agency non-
concurrence/comments clarified the usage of the appended label contained in the
proposal. A significant area of concern was the non use of postage indicia and
the timeframe required to cease usage of pre-printed postage indicia. It was
agreed that a Request for Implementation Date (RFID) for an Approved MILSTRIP
Change Letter (AMCL) will be issued to the S/As. The RFID will advise the S/As
that the current postage indicia cannot be used after 30 September 1989,

(2) Disposition. An RFID will be issued.

e. Topic 5. PMCL 488 - DoDAAC. of Initial Transportation Shipping Activity
for Tracing Shipments. fyPob GT

(1) Discussion. The committee reviewed the comments received from
the staffing of PMCL 488 and, after much deliberation, it was agreed that the
PMCL should be changed as follows:

(a) Include procedures for rejecting an invalid request.

(b) Assign a new reject status code for conditions when a DoDAAC
cannot be provided.

(c) Change the third position of the DI from an "E" to a "Y."


DLSSO-BM PAGE 7
SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

was negative. Due to the nonconcurrences and comments received, no further
action will be taken on this proposed change.

(2) Disposition. This proposed change will be withdrawn. Copies
of all Service/Agency comments will be provided as an enclosure to the with-
drawal letter.

k. Topic 11. RFID for AMCL 167 (Staffed by PMCL 467A) - Modify Materiel
Returns Program to Include Part Numbered Excess Reports.

(1) Discussion. Comments received from the Army and Air Force on
the RFID were discussed. The Army requested that specific instructions be
provided for both the DI FTE and DI FTG in lieu of using the same instruc-
tions for DI FTG as used for DI FTE. Instructions should also state that DI
FTG will only be submitted to DAAS. This process will only accommodate
mechanical DI FTGs and will not include part numbers which exceed the NSN field
or manual transactions by mail. The Air Force requested a correction to the
explanation of Status Code T9 for use on DI FTQ and the entry and instructions
of appendix C30 for routing identifier (“For part numbered transactions, leave
blank"). The committee agreed to these modifications of the RFID.

(2) Disposition. An approved change will be issued with an implemen-
tation date of 1 November 1988, Air Force will implement on 1 November 1989.
Army and Marine Corps will implement on 1 May 1990. Navy will not implement
these procedures and does not object to implementation by the other Services
or Agencies.

3. The focal points were thanked for their participation and the meeting was
adjourned on 14 January 1988.

1 Attachment PHILIP M. SMITH

DoD MILSTRIP System
Administrator


DLSSO-BM PAGE 3
SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

8 The Army medical representative stated that the Army had
a program that redistributed PWR items. This program will redistribute PWR
assets if the dollar value is $50 or more and the item has 12 months or more
shelf-life remaining.

(b) The medical representatives also stated they believed their
system with planned changes can and will meet the desires of the DoDIG to
maximize the use of medical shelf-life items. Therefore, they requested a
meeting be arranged with the DoDIG for them to express their views on this
subject.

(c) The committee agreed with the medical representatives and
stated that AMCL 169 should be held in abeyance until the results of the meeting
with the DoDIG is known.

(2) Disposition: A meeting will be arranged with the DoDIG to discuss
this topic. Representatives from OSD, DLSSO, and the medical logistics commu-
nity will be requested to particiapte in the meeting. AMCL 169 will be held in
suspense until the meeting is completed.

c. Topic 3, PMCL 483A - Reduction in the Use of Exception Data Requisi-
tions. f « ‘

uy

(1) Discussion:

{a) The staffing of the proposal resulted in receipt of many
comments which were thoroughly reviewed and discussed. As a result of the
review and discussion, the committee agreed that the proposal should be
changed as follows:

1 Delete two sentences from paragraph 2-2 which states "in
conjunction with meeting UMMIPS time standards, all requisitions in IPG 1 will
automatically be shipped by traceable means. In addition, all shipments
valued over $250 will be shipped by traceable means."

2 Revise paragraph 2-2.a.(1) to read: “Authorized con-
ditions for use of exception ship-to addresses are listed below. Requisi-
tions containing exception ship-to addresses other than those listed will be
rejected with Status Code Dé."

3 Add “and individuals approved by Service Secretaries"
to the end of paragraph 2-2.a.(1)(a).

4 Revise paragraph 2-2.a.(2)(c) in part to read “Author-
ization/identification...."

5 Add subparagraphs (g) through (j) under paragraph
2-2.a.(2) as follows:

"(g) NSN items for chemicals for boiler water and feedwater
analysis.


DLSSO-BM PAGE 5
SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

(d) Delete the words "consignee/requisitioning activity" from the
procedures and the definition for the new followup DI.

(e) Change the format for the new shipment status reply trans-
action to require the DoDAAC of the shipping activity to be entered in rp 75-80.

(f) Include procedures for the DAAS processing of the new follow~
up and shipment status replies.

(2) Disposition:
(a) An RFID. for an approved change will be issued.
{b) The RFID will include a note that implementation of these
procedures is contingent upon implementation of corresponding MILSTAMP
changes.

f. Topic 6. Defense Automatic Addressing System (DAAS) Federal Supply
Class (FSC) and National Item Identification Number (NIIN) Edit. »

(1) Discussion.

(a) The focal points were provided copies of a letter from DAAS,
dated 16 Dec 87, which cited complaints from the Military Services on the
subject edit. The Services were complaining that the DAAS is erroneously
rejecting requisitions. In evaluating the Services’ complaints, the DAAS
office discovered that the process, to receive Source of Supply changes from
the Defense Logistics Services Center and update the DAAS records, may take
24-48 hours. This delay could cause requisitions to be erroneously rejected
because the changes are effective on the first day of the month and the Services
are updating their records on the first day whereas the DAAS changes are not
made until the second or third day of the month. The DAAS letter recommended
the edit be discontinued and the requisitions be routed/passed with the FSC
entered by the requisitioner.

(b) The focal points agreed with the DAAS recommendation
provided MILSTRIP was changed to require the supply source to reject the requi-
sition if the FSC was not compatible with the NIIN.

(2) Disposition.

{a) The DAAS edit will be changed to route/pass the requisition
with the FSC entered by the requisitioner. This is an interim change that will
not become a permanent change until MILSTRIP is changed to require the rejection
of requisitions with FSCs incompatible with the NIIN.

(b) A PMCL,will be developed and staffed to require the supply
source to edit the NSN in the requisition to ensure that FSC and NIIN are
compatible. If the FSC is incompatible with the NIIN and it (the FSC) does
not match a previously assigned FSC to the NIIN, the requisition will be
rejected,


NAME

Philip M. Smith

Melvin Hottman
Vermella Savage

Dave Brown

Mel Richards

Gerald Radeline

Nancy Johnston

dohn R. Sundberg
Robert M. Vitko

Capt Robert M. Douglas
Gary L. Hood

dackie Sayles
*H.S. Tierman

*W. M. Whittington
*Bonita Lee
*Althea Young
*Col Richard F. Dyer, USAF
*Major Rainer Kopp, USAF
*James H. Bowers

*Mike Pipan

*Maribeth Love

*Attended only 12 January 1988

MILSTRIP Meeting 88-2
12-14 January 1988

ATTENDEES
ORGANIZATION
DLSSO-BM
DLSSO-BM
DLSSO-BM
DAASO
AMC-MRSA

HQ AFLC/MMLSC
NAVSUPSYSCOM
HQ USMC LPS-4
DLA-OSC

USAF HQ SSC/SMS
GSA FSS FPS
AMCSM-PDP

HQ AMC (AMCSM-MS)
USCG

GSA FCI

GSA FCI
AFMLO/FO
AFMLO/FOR
AFMLO/FOR
DLA-0SC

DASG-HCL

TELEPHONE

AV 284-6062

AV 284-6062

AV 284-6062

AY 986-6395

AV 745-4102

AV 787-5499

AV 225-5935

AV 224-1763

AV 284-6191

AV 446-4270

703-557-8671
AV 284-8710

AV 284-8710

202-267-0659
703-557-0977
703-557-7473
AV 343-2005

AV 343-7445

AV 343-7445

AV 284-6193

AV 289-8062

Att 1


OFFICE OF THE SECRETARY OF DEFENSE
WASHINGTON, DC 20301-1000

DEFENSE LOGISTICS
STANDARD SYSTEMS OFFICE,
CAMERON STATION
ALEXANDRIA, VA 22304-6100

12 FEB i988
DLSSO-B

SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

TO: Commander, U.S. Army Materiel Command

ATTN: AMCSM-MSM

Commander, Naval Supply Systems Command
ATTN: SUP 0323

Commander, Air Force Logistics Command
ATTN: AFLC/MMLSC

Commandant of the Marine Corps
ATTN: LPS-4

Commandant, U.S. Coast Guard
ATTN: G-FLP-1

General Services Administration, Federal Supply Service
ATTN: FCI, Room 500

Commander, Field Command, Defense Nuclear Agency

ATTN: FCLMM
Director, National Security Agency
ATTN: Lill

Director, Defense Logistics Agency
ATTN: DLA-OSC

U.S. Transportation Command, Director of Deployment
ATTN: TCJD-SA

1. The enclosed memorandum for record is forwarded for your information,

2. The action officer for this subject is Mr. Philip M. Smith, AUTOVON
284-6062.

1 Encl

cc:

DASD(L/SD)
MRSA (AMXMD-SM)
DAAS-VL
AF/SSC-OSMS
AFMLO(FO)
HQDA(DASG-HCL)



DLSSO-BM PAGE 6
SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

g. Topic 7, RFID for AMCL 164, Staffed by PMCL 471, Bar Coded Issue/
Receipt Document (IRRD) and Packing List.

(1) Discussion. The provisions of the AMCL and the implementation
date were reviewed. The implementation date established is 1 November 1989
for all users except DRMO/DRMS, which is 1 November 1991. The Services/
Agencies are authorized to begin utilizing the new DD Form 1348-1 at any time.
The established implementation date is the mandatory date for the Service/
Agencies to use the new DD Form 1348-1 (IRRD). It was agreed that the original
copy of the DD Form 1348-1 containing bar coded data will accompany the ship-
ment. This is necessary to insure recipients have a “readable” copy for their
laser gun or wand to scan.

(2) Disposition. AMCL 164 will be published with instructions that
the original copy of the DD Form 1348-1 with bar coded data will accompany the
shipment.

h. Topic 8. PMCL 489, Bar Coded Foreign Military Sales (FMS) Data on DD
Form 1348-1A, Issue Release/Receipt Document (IRRD).

(1) Discussion. The committee did not agree with placing bar coded
data in block 27 of the DD Form 1348-1 (IRRD) because this space is being
utilized for internal shipper data. It was suggested and agreed to that FMS
bar coded data could be placed in block 26 by dropping the bar coded informa-
tion for the unit price. Removal of the bar coded unit price is only applicable
to FMS shipments. The unit price is entered as in-the-clear data in the header
line of the form.

(2) Disposition. Restaff the PMCL as PMCL 489A and require the bar
coded FMS data to be entered in block 26 of the DD Form 1348-1 (IRRD).

i. Topic 9. PMCL 491, Demand Data for Acquisitions Satisfied by DEPRA.

(1) Discussion. The committee agreed with the provisions of PMCL
491 that upon receipt of shipping status, in response to a redistribution
document, DEPRA will generate a demand transaction (DHA) via DAAS to the
IMM/ICP recorded in the SOS files. The DHA transaction will be prepared in
accordance with MILSTRAP.

(2) Disposition. An RFID will be issued. DEPRA will be revised to
reflect the changes.

gj. Topic 10. PMCL 1 - Reject Status Code CF for DoD 1&$ Application. |

(1) Discussion. Proposed change was developed to provide automated
rejection status for requisitions failing to meet the substitution criteria
under Do 1&S requirements. Service and Agency focal points stated that they
have not experienced any significant problems with their S/A 1&S program.
When asked whether or not there has ever been an occasion to reject a requi-
sition due to the inability to provide an adequate substitute, the consensus


constturg
e %

OFFICE OF THE SECRETARY OF DEFENSE cS

WASHINGTON, DC 20301-1000 s 4
4 3
ne oe
DEFENSE LOGISTICS
STANDARD SYSTEMS OFFICE
CAMERON STATION
ALEXANDRIA, VA 22304-6100
;
DLSSO-BM 12 FEB jogg

MEMORANDUM FOR RECORD

SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

1. Subject meeting was convened at 0900 hours, 12 January 1988, 6301 Little
River Turnpike, Alexandria, VA. A list of attendees is attached at
enclosure 1,

2. The committee discussed the following topics:

a. Topic 1. PMCL 461A - Modify Materiel Returns Program Reporting Time-
frames.

(1) Discussion:

(a) The Army expressed concern about the automatic closeout pro-
cedures for overdue shipments from field units to depots. Since there had been
an audit recommendation to change the Army's CCSS to delete the automatic
closeout procedure, they nonconcurred in PMCL 461A because their response to
the audit agency was based upon the closed loop accounting of materiel addressed
under PMCLs 110A, 113, and 468 which now have been withdrawn. The Army with-
drew their nonconcurrence after they were advised to use existing MRP followup
procedures, and, if these procedures prove inadequate, to submit a proposed
change letter.

(b) The Air Force stated they were not experiencing any delays
as identified under the rationale in the proposal to the extent of making a
system change. After evaluating comments from the committee, the Air Force
withdrew their nonconcurrence.

(c) The Marine Corps concurred in the proposal subject to the
consideration and acceptance of their comments and recommendations.

(d) The Marine Corps withdrew their recommendation to use the
“receipt posting date" versus the “shipment release date" since the "receipt
posting date" allows for a longer time. .

(e) The committee agreed that the proposal should be changed as
follows:


DLSSO-BM PAGE 2
SUBJECT: MILSTRIP Focal Point Committee Meeting 88-2 (12-14 January 1988)

1 Include procedures to identify to reporting activities
when to initiate tracer action.

2 Provide specific instructions that DI FT6 with Status

Code T3 be generated upon expiration of the due-in timeframe when a DI Code
FTM has been received, but receipt has not been posted.

3 Include a statement that suffixes will be used to iden-
tify partial actions. 5

(2) Disposition: A RFID.will be issued with the changes cited above.

b. Topic 2. RFID for AMCL 169, Staffed by PMCL 479, Increasing Medical
Supply Support in DEPRA Procedures.

(1) Discussion:

(a) Members of the Medical Logistics Community provided clari-
fication of Pre-positioned War Reserve (PWR) medical materiel requirements that
have an impact on PMCL 169. The following comments were made by the medical
representatives:

1 If a PWR item is redistributed, there may not be any
funds available for a replacement item. PWR items are the last items con-
sidered under the budget process and most of the funds available are budgeted
for operational stocks.

2 A majority of the PWR items received have less than 12
months shelf life remaining. This PMCL would have the Services excessing stock
immediately upon receipt of the materiel.

3 Some PWR medical items have only combat application and,
therefore, would not be used under a peacetime environment.

4 A PWR item would not be destroyed upon its shelf-life
expiration date until a replacement item is received.

5 Redistribution of a PWR item would have a negative impact
on their readiness posture because the shipment of the item would cause a
shortage to exist until a replacement is received.

6 The Services have developed a program with the Food and
Drug Administration (FDA) to test samples of PWR shelf-life items to deter-
mine if the products could be used beyond the labeled potency date. The
initial test of 58 items resulted in extensions of shelf life for 46 items.

7 The Services have been tasked to develop a DoD medical
system that would insure medical shelf-life items are utilized to the maximum
extent possible.