**NEW CONTRACTOR (MANUFACTURER, DEALER & DISTRIBUTOR) REQUIREMENTS FOR FSG53 CRITICAL SAFETY ITEM FASTENER NIINS**

********

****Beginning November 2023, DLA solicitations for a distinct population of FSG53 (fasteners) NIINs identified as Critical Safety Items (CSI) will include two new technical requirements, both of which are outlined below and within the accompanying documents. Contractors who respond to solicitations for FSG53 CSI NIINs are encouraged to review the new contractual requirements in advance of solicitations being posted.

Questions regarding this notice may be directed to richard.deiter@dla.mil.

**RQ044:********MANUFACTURING********&********QUALITY********DATA********and********CHAIN********OF********CUSTODY********TRACEABILITY****REQUIREMENT**

****The offeror agrees that in the event of an award, the offeror shall present to the government for inspection and acceptance the Manufacturing and Quality (M&Q) data and chain of custody traceability documentation as listed within the Quality Assurance Provision (QAP) and Contract Data Requirements List (CDRL) located within the technical data. Offerors must review the QAP and CDRL prior to submitting an offer to ensure they can fulfill the obligation to provide all listed documents. Inspection and acceptance of the M&Q and traceability documentation will occur at the same time and location of the product inspection. The government is the review and approval authority for all M&Q and traceability documentation provided by the offeror. Failure to provide the complete list of documents at the time of origin inspection may result in termination of the award. Upon inspection and acceptance of the documentation and product, the contractor shall upload the M&Q and traceability documentation to the contract file located in Wide Area Workflow prior to shipment. Failure to upload all M&Q and traceability documentation may result in a negative assessment within the Supplier Performance Risk System (SPRS). The government may use the uploaded documentation for any official purpose such as identification of manufacturer, materials utilized, manufacturing processes, inspections, chain of custody traceability or any other reasons deemed necessary by the government.

**RQ045:********AS9120********CERTIFICATION********FOR********DEALERS********AND********DISTRIBUTORS********REQUIREMENT**

****Dealer/distributors shall maintain a quality system certified to SAE AS9120 **or**maintain certification to SAE AS9100 with accreditation that includes distribution **or**shall be an authorized (in writing) distributor of the manufacturer. Dealers/distributors submitting an offer to DLA in response to the solicitation are self-attesting conformance to one or more of these requirements. At the time of origin inspection, DCMA will validate AS9120 certification via the OASIS database (https://iaqg.org/tools/oasis-v3/), or request proof of certification or authorized distributor correspondence. Failure to conform with the certification/accreditation requirements at the time of origin inspection may result in termination of the award.

# file_0.wmf

CONTRACT DATA REQUIREMENTS LIST

(3 Data Items)

Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 330 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to theOffice of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to anypenalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the aboveaddress. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

N/A

B. EXHIBIT

N/A

C. CATEGORY:

TDP	✔	TM	OTHER 	

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

N/A

F. CONTRACTOR

N/A

1. DATA ITEM NO.

001

2. TITLE OF DATA ITEM

CERTIFICATION / DATA REPORTS

3. SUBTITLE

Manufacturing and Quality Data

17. PRICE GROUP

N / A   

4. AUTHORITY (Data Acquisition Document No.)

DI-MISC-82386

5. CONTRACT REFERENCE

N/A

6. REQUIRING OFFICE

DLA

18. ESTIMATED TOTAL PRICE

N/A

7. DD 250 REQ

LT

9. DIST STATEMENT REQUIRED

B

10. FREQUENCY

See Remarks

12. DATE OF FIRST SUBMISSION

See Remarks

14.	DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

A

11. AS OF DATE

N/A

13. DATE OF SUBSEQUENT SUBM ISSION

See Remarks

Draft

Final

Reg

Repro

16. REMARKS

At least 30 days prior to first delivery, the awardee will submit or make available for Government review copies of Manufacturing and Quality (M&Q) documentation, as defined in the contract Quality Assurance Provisions (QAP). The M&Q documentation will include certifications and reports of material, processes, inspections, and tests sufficient to establish 1) the part was produced in conformance to the specification and technical data requirements, and 2) traceability to the entities that produced the material; manufactured the item; and performed the required processes, inspections, and tests on the delivered CSI.

When items to be delivered were produced by different NAVAIR approved manufacturers or produced in different manufacturing lots, M&Q documentation will be submitted or will be made available for Government review for each manufacturer and for each individual lot prior to first delivery. M&Q documentation will be submitted or made available for Government review when subsequent deliveries will be made from a manufacturer or lot not previously evaluated and accepted.

Subsequent submission of M&Q documentation shall be made within 5 working days if and when requested by the PCO.

PCO

1

ACO

1

DCMA QAR

1

Upload to WAWF

1

15. TOTAL

0

4

0

1. DATA ITEM NO.

002

2. TITLE OF DATA ITEM

CERTIFICATION / DATA REPORTS

3. SUBTITLE

Supply Chain Traceability

17. PRICE GROUP

N/A

4. AUTHORITY (Data Acquisition Document No.)

DI-MISC-82386

5. CONTRACT REFERENCE

N/A

6. REQUIRING OFFICE

DLA

18. ESTIMATED TOTAL PRICE

N/A

7. DD 250 REQ

LT

9. DIST STATEMENT REQUIRED

B

10. FREQUENCY

See Remarks

12. DATE OF FIRST SUBMISSION

See Remarks

14.	DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

A

11. AS OF DATE

N/A

13. DATE OF SUBSEQUENT SUBM ISSION

See Remarks

Draft

Final

Reg

Repro

16. REMARKS

After contract award and at least 45 days prior to each production delivery, the awardee will submit or make available for Government review documentation showing an unbroken chain of custody from the original, NAVAIR approved part manufacturer, through intermediate dealers/distributors, to the vendor that is delivering the part to the Government. Traceability will include changes in ownership and any changes, processes, inspections, or tests performed on the item after the part changed custody from the manufacturer.

Subsequent submissions of Supply Chain Traceability are required within 5 working days if and when requested by the PCO.

PCO

1

ACO

1

DCMA QAR

1

Upload to WAWF

1

15. TOTAL

0

4

0

1. DATA ITEM NO.

003

2. TITLE OF DATA ITEM

Request for Variance

3. SUBTITLE

RFV

17. PRICE GROUP

N/A

4. AUTHORITY (Data Acquisition Document No.)

DI-SESS-80640

5. CONTRACT REFERENCE

N/A

6. REQUIRING OFFICE

DLA

18. ESTIMATED TOTAL PRICE

N/A

7. DD 250 REQ

LT

9. DIST STATEMENT REQUIRED

B

10. FREQUENCY

As Required

12. DATE OF FIRST SUBMISSION

14.	DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

A

11. AS OF DATE

As Required

13. DATE OF SUBSEQUENT SUBM ISSION

Draft

Final

Reg

Repro

16. REMARKS

A Request for Variance (RFV) is required for every proposed departure from the product definition for the life of the contract or for a product found to be nonconforming to the product definition for the life of the contract.

DCMA ACO

1

DCMA QAR

1

PCO

1

Upload to WAWF

1

15. TOTAL

0

4

0

G. PREPARED BY

H. DATE

I. APPROVED BY

J. DATE

DD Form 1423, FEB 2001	PREVIOUS EDITION MAY BE USED	Page 1 of 2 Pages

# file_1.wmf

CONTRACT DATA REQUIREMENTS LIST

(2 Data Items)

Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 330 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to theOffice of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to anypenalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the aboveaddress. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO.

N/A

B. EXHIBIT

N/A

C. CATEGORY:

TDP	✔	TM	OTHER 	

D. SYSTEM/ITEM

E. CONTRACT/PR NO.

N/A

F. CONTRACTOR

N/A

1. DATA ITEM NO.

004

2. TITLE OF DATA ITEM

CERTIFICATION / DATA REPORTS

3. SUBTITLE

Quality Management System

17. PRICE GROUP

N/A

4. AUTHORITY (Data Acquisition Document No.)

DI-MISC-82386

5. CONTRACT REFERENCE

6. REQUIRING OFFICE

DLA

18. ESTIMATED TOTAL PRICE

N/A

7. DD 250 REQ

LT

9. DIST STATEMENT REQUIRED

B

10. FREQUENCY

See Remarks

12. DATE OF FIRST SUBMISSION

See Remarks

14.	DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

A

11. AS OF DATE

N/A

13. DATE OF SUBSEQUENT SUBM ISSION

See Remarks

Draft

Final

Reg

Repro

16. REMARKS

Within 5 days after contract award, the awardee will submit a copy of the NAVAIR approved manufacturer's current AS9100 certificate showing that the manufacturer's quality management system complies with AS9100 criteria, or a NAVAIR waiver authorizing the manufacturer to use a system certified to an alternate, widely recognized quality management system standard.

If the manufacturer is not AS9100 certified or was not AS9100 certified when the part was produced, the Awardee will submit documentation identifying the quality management system in effect at the time of part manufacture and any certification or validation of that system.

PCO

1

ACO

1

DCMA QAR

1

Upload to WAWF

1

15. TOTAL

0

4

0

1. DATA ITEM NO.

005

2. TITLE OF DATA ITEM

CERTIFICATION / DATA REPORTS

3. SUBTITLE

Quality Management System

17. PRICE GROUP

N/A

4. AUTHORITY (Data Acquisition Document No.)

DI-MISC-82386

5. CONTRACT REFERENCE

6. REQUIRING OFFICE

DLA

18. ESTIMATED TOTAL PRICE

N/A

7. DD 250 REQ

LT

9. DIST STATEMENT REQUIRED

B

10. FREQUENCY

See Remarks

12. DATE OF FIRST SUBMISSION

See Remarks

14.	DISTRIBUTION

a. ADDRESSEE

b. COPIES

8. APP CODE

A

11. AS OF DATE

NA

13. DATE OF SUBSEQUENT SUBM ISSION

See Remarks

Draft

Final

Reg

Repro

16. REMARKS

For awardees who are not the actual approved manufacturer of the part, within 5 days after contract award, the awardee will submit a copy of their current AS9120 certificate or a copy of a current AS9100 certificate clearly showing in the scope they are accredited as a distributor.

PCO

1

ACO

1

DCMA QAR

1

Upload to WAWF

1

15. TOTAL

0

4

0

G. PREPARED BY

H. DATE

I. APPROVED BY

J. DATE

DD Form 1423, FEB 2001	PREVIOUS EDITION MAY BE USED	Page  2  of  2  Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

 FOR GOVERNMENT PERSONNEL

FOR THE CONTRACTOR

Item A. Self-explanatory.

Item 17. Specify appropriate price group from one of the following

Item B. Self-explanatory.

groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

Item C. Mark (X) appropriate category: TDP - Technical Data Package TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

a.	Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort

Item D. Enter name of system/item being acquired that data will support.

(production, development, testing, and administration) but which is

Item E. Self-explanatory (to be filled in after contract award).

required by DD Form 1423.

Item F. Self-explanatory (to be filled in after contract award).

Estimated Price - Costs to be included under Group I are

Item G. Signature of preparer of CDRL.

those applicable to preparing and assembling the data item in conformance	with	Government	requirements,	and	the

Item H.  Date CDRL was prepared.

administration  and  other  expenses  related  to  reproducing  and

delivering such data items to the Government.

Item I.	Signature of CDRL approval authority.

Item J. Date CDRL was approved.

b.	Group II. Definition - Data which is essential to the

performance of the primary contracted effort but the contractor is

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

submittal, preparation, control, or quality of the data item.

Item 3. Enter subtitle of data item for further definition of  data item (optional entry).

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item

without	conforming	to	Government	requirements,	and	the

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

administrative and other expenses related to reproducing and delivering such data item to the Government.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

c.	Group III. Definition - Data which the contractor must develop for his internal use	in	performance	of	the	primary

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

contracted effort and does not require any substantial change to conform to Government requirements with	regard	to	depth	of

content, format, frequency of submittal, preparation, control,	and

Item 7. Specify requirement for inspection/acceptance of the data item

by the Government.

quality of the data item.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

delivering such data item to the Government.

Item 10. Specify number of times data items are to be delivered.

d.	Group IV. Definition - Data which is developed by the

Item 11. Specify as-of date of data item, when applicable.

contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 18. For each data item, enter an amount equal to that portion

of the total price which is estimated to be	attributable	to	the

Item 16. Use for additional/clarifying information for Items 1 through 15. Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

production or development for the Government of that item of data. These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data,  over  and  above  those  costs  which  would

otherwise be incurred in performance of  the  contract  if  no  data

were required. The estimated data prices shall not include	any

amount for rights in data. The Government's right to  use the  data

shall be governed by the pertinent provisions of the contract.

# file_2.wmf

DD FORM 1423 (BACK), FEB 2001

FSG 53 Standard Fasteners v 1.1

September 26, 2023

Page **1******of **5**

******FSG********53xx********CSI********Standard********Fastener********QAP**

************************************************************

# file_3.wmf

FSG 53 Standard Fasteners v 1.1

September 26, 2023

Page **1******of **5**

******FSG********53xx********CSI********Standard********Fastener********QAP**

************************************************************

NAVAIR

CRITICAL SAFETY ITEM (CSI)

QUALITY ASSURANCE PROVISION (QAP)

**Part********Number:********123AS123****NSN:********5392********012541234**

******Nomenclature:********GUZINTA****Date:********October********23,********2023**

********

********

**********Applicability:******Contracts awarded for Navy Aviation CSI Standard Fasteners in FSCs 5305 (Screws); 5306 (Bolts); 5307 (Studs); 5310 (Nuts and Washers), 5315 (Nails, Machine Keys, and Pins), 5325 (Fastening Devices), and 5340 (Hardware, Commercial).

******Definitions:******For the purpose of this QAP, the following definitions apply.

- Critical  Safety  Item  (CSI):  A part whose failure, malfunction, or absence could cause a catastrophic or critical mishap.

- Dealer/Distributor:  Any business organization that sells, conveys, or otherwise transfers a product (not their own) to another party. The dealer or distributor performs no manufacturing or testing and may sell a manufacturer’s product without the manufacturer’s control or knowledge.

- Fastener:  Metallic hardware that joins or retains elements of an assembly, including but not limited to bolts, screws, nuts, nut plates, threaded inserts, rivets, pins, shear pins, cotter pins, quick release pins, machine keys, set screws, and washers.

- Manufacturer:  The entity that physically and substantially produces the required hardware component from raw materials.

- Manufacturing  and  Quality  (M&Q)  Documentation:  All documentation as follows.
- A document showing:
- Original manufacturer’s name, address, and CAGE code
- Manufacturer’s part number, NSN (if known at time of manufacture)
- Specification identification
- production order and date/lot number of production.
- Copies of raw material, casting, or forging certificates identifying:
- the material, casting, or forging supplier
- applicable specification(s)
- alloy class, type, or grade
- material chemical and mechanical properties
- heat lot number, code, or date.
- Copies of special process certificates for processes performed on the part showing:
- traceability to the facility that performed the process(es)
- specification requirement(s)
- results of the processes
- date of the order to the special process facility and date(s) work was performed.
- Certificates shall identify the organization that accredited the special processor.
- Copies of certificates for tests/inspections performed on the item showing:
- traceability to the facility that performed the tests/inspections
- specification requirement(s)
- results of tests/inspections
- date of the order to the test/inspection facility and date(s) performed.
- Certificates shall identify the organization that accredited the test facility.
- Complete copies of finished product inspection and test reports identifying:
- the inspection entity
- applicable specification(s)
- production lot or batch number and date(s)
- quantities produced
- number of samples inspected
- characteristics inspected, including specification requirements and tolerances;
- recorded results from the inspections
- acceptance/rejection notations
- inspector/quality assurance stamps or identifications with dates.
- Copy of purchase order(s) for and shipment of the item identifying:
- the customer
- order date
- quantity procured
- quantity and date of delivery.

- Standard Fastener:  A fastener defined by a publicly available specification or part standard published by the U.S. government; an international government; or a recognized private sector association, organization, or technical society. Fasteners defined by a company specification are not “standard fasteners.”

- Traceability:  Documentation showing all transfers of custody of a part from the raw material to the original component manufacturer, through intermediate manufacturers or dealer/distributors, to the entity that delivered the standard fastener to the government. Documentation includes all verification reports and certifications.

******Product Requirements**

********

********All products to be delivered shall meet all requirements of the specification that defines the standard fastener cited in the contract. Compliance includes meeting the requirements of the detail part standard, the procurement specification (if on the detail

specification), and referenced specifications. Unless specifically defined in the contract or a waiver is granted, the latest version of the specification at the time of contract award shall apply.

- Critical/key characteristics and processes are listed below. Additional critical/key characteristics and processes identified in the detail or procurement specification are to be considered critical/key if they require qualification inspection or quality conformance inspection.
- Material and mechanical properties (e.g., hardness, tensile strength, shear strength, etc.)
- Dimensions, to include thread characteristics as applicable
- Surface texture and finishes (e.g., roughness, plating, coating)
- Special processes (e.g., heat treating, passivation, chemical cleaning, etc.)
- Nondestructive inspections (e.g., Penetrant Inspection, Magnetic Particle Inspection, Ultrasonic Inspection, Radiographic Testing, Hardness Testing, etc.)
- Performance requirements or environmental conditions established in the applicable specification(s)
- Fastener markings shall be in accordance with the part standard and shall include fastener manufacturer identification
- Workmanship (e.g., pits, seams, flash, nicks, burrs, cracks, tool marks, rust, scale, scratches, etc.)

- Qualification requirements, verification test requirements, and quality conformance requirements shall be performed as stated in the applicable specifications.

- Products to be delivered that were manufactured in different production lots or by different manufacturers shall be segregated and identified by lot and by manufacturer prior to acceptance and delivered in accordance with the contract.

- Special processes shall be performed by facilities accredited by Nadcap for the specific service provided. A request for waiver with justification may be submitted for NAVAIR approval to use a special process facility that is not Nadcap accredited.

- In-process and final inspections and tests identified in the specification shall be performed by a Nadcap accredited facility or by an entity certified to ISO 17025:2017, General Requirements for the Competence of Testing and Calibration Laboratories. A request for waiver with justification may be submitted for NAVAIR approval to use a facility that is not Nadcap accredited nor certified to ISO 17025:2017.

- The below accreditation bodies in the U.S. and Canada have international recognition to accredit testing and calibration laboratories to ISO 17025:2017. A waiver with justification may be requested to use a testing facility not accredited by one of the entities below:

- American Association for Laboratory Accreditation (A2LA)
- National Voluntary Laboratory Accreditation Program (NVLAP)
- International Accreditation Service, Inc (IAS)
- ANSI-ASQ National Accreditation Board doing business as ACLASS
- Perry Johnson Laboratory Accreditation, Inc. (PJLA)
- AIHA Laboratory Accreditation Program, LLC (AIHA-LAP, LLC)
- Standards Council of Canada (SCC)
- Canadian Association for Laboratory Accreditation Inc. (CALA)

******Quality Management Requirements**

********

********Awards to Dealer/distributors:

- Awards to NAVAIR Approved Manufacturers:
- Manufacturers shall maintain a quality system certified to SAE AS9100 (current revision).
- A contractor request may be submitted to NAVAIR to approve an exception to this requirement.

- The awardee of the contract (whether manufacturer or dealer/distributor) shall provide M&Q documentation as defined in this QAP (section B.5.) and submit this documentation to the DCMA representative at the time of origin inspection. This documentation is defined in the DD Form 1423 (associated CDRL) and included within the technical data of DLA’s solicitation. Upon review and approval of the documents by DCMA, the awardee shall upload traceability documents to the WAWF under the ’attachments’ tab when creating the vendor invoice. The manufacturer shall retain

M&Q documentation and Verification Test Reports for ten (10) years after lot production.

- Inspection and test equipment used by the manufacturer shall be calibrated on a routine basis in accordance with standards traceable to the National Institute of Standards and Technology (NIST).

- The manufacturer shall authorize material suppliers, inspection and test facilities, and special process facilities to discuss results with the Government, as necessary.