Connecting Suppliers with DLA 

THELINK

Issue 5 

July 2017 

Upcoming Events: 

Mark your calendars! 

The Training, Knowledge, and 

Opportunities FREE Seminar has the 

following dates currently scheduled for 

CY 2017: 

 September 12‐13, 2017 

 November 7‐8, 2017 

Registration coming soon! 

Small Business Webinars 

July 11, 1—2 pm DIBBS Solicitation 

July 18, 1—2:30 pm DIBBS Quoting 

Register at: 

https://tko.dla.mil/ 

Registration is necessary to gain access 

to the webinar! 

www.dla.mil 

www.facebook.com/dla.mil 

www.twitter.com/dlamil 

www.youtube.com/user/

dodlogisticsagency 

PPIRS SR Age Weighting of Delivery and 

Quality Records 

A new delivery score and quality classification calculation was 

implemented by PPIRS‐SR on Monday, May 22, 2017. The new 

calculation introduced age weighting of delivery and quality records; as a 

record gets older, its contribution to the delivery score or quality 

classification diminishes. The age weighting calculation has resulted in 

significant decreases in delivery scores for some suppliers. Inquiries 

concerning this change should be directed to the PPIRS‐SR Customer 

Support Desk at (207) 438‐1690. 

To view PPIRS‐SR delivery score and quality classification 

calculations, visit the PPIRS‐SR website at: 

https://www.ppirssrng.csd.disa.mil/reference.htm and click on the Evalu‐

ation Criteria link. 
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When accessing cFolders, some vendors are getting a notice advising of a possible security certificate issue with the 

cFolders website. There is no security issue and users are advised to continue to the cFolders website by clicking 

through. Technicians are working the issue so the security certificate notice no longer appears. 

Go to the following site to view a screenshot of the security certificate notice and the link that must be selected to 

connect to the cFolders website. 

http://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx 

Any questions concerning cFolders can be directed to the Enterprise Help Desk at 1‐855‐352‐0001 or by email at 

DLAEnterpriseHelpDesk@DLA.mil. 

cFolders Security Certificate 

Reminder to Identify Hazardous Materials on Your DIBBS Quote 

When offering to provide an item that contains materials that are considered hazardous as defined in FAR 52.223‐3, 

contractors are reminded to provide the Safety Data Sheet (SDSs) and Hazard Warning Labels to the contracting 

officer when requested. These documents follow specific format requirements as identified in the Occupational 

Safety and Health Agency standards. The below hyperlinks provide a quick reference to what is needed and the 

content. 

https://www.osha.gov/Publications/HazComm_QuickCard_SafetyData.html

https://www.osha.gov/Publications/HazComm_QuickCard_Pictogram.html

https://www.osha.gov/Publications/OSHA3492QuickCardLabel.pdf

Click link to continue to cFolders 
The best way to become an approved source for an NSN assigned to DLA Land and Maritime for procurement 

management is through the DLA Land and Maritime Alternate Offer Program. Suppliers wishing to be listed on 

future solicitations for such NSNs may participate via the instant procurement transaction by submitting an 

alternate offer in DIBBS. The submission of the alternate offer must come with an immediate, supporting alternate 

offer technical data package to the contracting officer. Remember to include a request to send the package to the 

alternate offer monitor if it will not be considered for the instant procurement. 

If the solicitation number has a “T” or “U” in the 9th position and the technical data package is 8 MB or less, it may be 

immediately submitted to the alternate offer monitor via the electronic mailbox DSCC.AO‐SAR@DLA.MIL for DLA 

Land and Maritime solicitations. Otherwise, it can be submitted via CD or CD with printed documents by U.S. Postal 

Service, UPS, or FEDEX courier service to: “DLA Land and Maritime / Alternate Offer Monitor (SAR), DSCC‐BPP / P.O. 

Box 3990 (3990 East Broad Street) / Columbus, OH 43218.” 

When a complete alternate offer technical data package is received, it will be reviewed by the alternate offer 

monitor and, if it is in the best interest of the Government, forwarded for technical review and potentially the service 

engineering support activity (ESA) for coordination/evaluation of the DLA recommendation. Upon completion of 

these processes, a report will be received from the ESA and services impacted and the alternate offer monitor will be 

in communication with the manufacturer. If it is a new, approved source, the supplier will receive a formal 

notification letter stating the supplier’s name, CAGE code, and part number have been loaded into the procurement 

systems. 

If it is disapproved, rejected, or the package is “returned without action,” the supplier will receive an email. The 

typical time for the review and evaluation process is normally 90‐120 days. If additional technical data is required, 

the supplier will be notified and/or potentially directed to another office. 

In the past our success rate was less than 10%, but with our efforts to better educate our suppliers, standardization 

of program guidance, and multiple streamlining changes within the Alternate Offer Program, our success rate is now 

over 47% and climbing. 

Is the process labor‐intensive, detail‐oriented and time‐consuming, absolutely YES, but it is also the best proven path 

to becoming an approved source! 

Alternate Offers – The Proven Path to Approval 

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SYSTEM FOR AWARD MANAGEMENT 

(SAM) REGISTRATION

Contractors and grants recipients are reminded in most cases registration in 

SAM is required in order to receive an award. SAM.gov registration is FREE. 

There is NO FEE to register or maintain your SAM.gov registration. If you 

get an email, text, or phone call from a company asking you to contact 

them right away about your SAM.gov registration or if you are asked to pay 

money to complete or renew your SAM.gov registration, be cautious. These 

messages are not from the Federal Government. You may complete or update your registration at www.sam.gov. 
On October 1, 2017, the changes to the Procurement 

Instrument Identification will be implemented. 

Task/Delivery Order numbers will be issued with a unique 

13‐character DO PIID comprised of a 6 position 

Department of Defense Activity Address Code (DoDAAC), 

2 position fiscal year, 9th position identifier of either “F” 

or “M” (FedMall award) and a 4‐character serial number. 

The current four‐character supplementary call number 

identifier will no longer be utilized.

To maintain visibility of delivery order sequence, a 

6‐position numeric counter will be provided on every LTC 

delivery order. This counter will begin at 000001 on 1 

October 2017 and will be maintained for each basic 

long term contract. 

Modification numbers assigned to the new DO PIID will 

increase from 2 positions to 6 positions with 

implementation of this change. 

 Additional information and examples are available at: 

http://www.dla.mil/Portals/104/Documents/

InformationOperations/EBS%20Supplie 

r%20Information/PIID%202nd%20notification.docx 

 Details of the impact to the EDI 850 are available at: 

http://www.dla.mil/Portals/104/Documents/

InformationOperations/EBS%20Supplier%20Information/

PIID%20Changes%20‐%20Additional%20EDI%

20Changes%20for%20EBS%20Awards.docx

Continue to monitor the DIBBS Notices and/or the 

Supplier Information Resource Center (SIRC) for updates: 

https://www.dibbs.bsm.dla.mil/Notices/

http://www.dla.mil/HQ/InformationOperations/Business/

EBSSupplierResources.aspx

Procurement Instrument Identification (PIID) Changes ‐ 

Coming Soon! 

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