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Broad Agency Announcement

National Defense Stockpile 

Qualification

DLA STRATEGIC MATERIALS

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Table of Contents

1. BACKGROUND.....................................................................................................3

2. AREAS OF INTEREST.............................................................................................4

3. CORRESPONDENCE...............................................................................................6

4. DUE DATES.........................................................................................................6

5. GENERAL QUAD CHART AND SUBMISSION INFORMATION.......................................6

6. GENERAL WHITE PAPER INSTRUCTION..................................................................7

7. EVALUATION AND DISPOSITION OF WHITE PAPERS.................................................9

8. SMALL BUSINESS / SMALL DISADVANTAGED BUSINESS SUBCONTRACTING PLAN.......9

9. TECHNICAL AND PRICE PROPOSALS.............................................................................................9

10. PROPOSAL FORMAT (FOR FULL TECHNICAL AND PRICE PROPOSALS) ............................10

11. EVALUATION FACTORS .................................................................................................................13

12. EVALUATION RATINGS..................................................................................................................14

13. OTHER PERTINENT INFORMATION .............................................................................................16

EXHIBIT A: SAMPLE FORMAT OF STATEMENT OF WORK.............................................................17

EXHIBIT B: SAMPLE STATEMENT OF WORK.....................................................................................18

EXHIBIT C: PAST PERFORMANCE REFERANCES.......................................................... 20
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BROAD AGENCY ANNOUNCEMENT (BAA) FOR

DEFENSE LOGISTICS AGENCY (DLA)

STRATEGIC MATERIALS QUALIFICATION

POINT OF CONTACT (POC):

C. Isha Arrington, Contract Specialist

DCSO-F2

Andrew T. McNamara Building

8725 John J. Kingman Road

Fort Belvoir, VA 22060-6221

Email:

DCSO-F2Contracting@dla.mil

1. BACKGROUND

DLA Strategic Materials is charged with acquiring and retaining stocks of strategic and critical materials, 

as well as encouraging the conservation and development of domestic sources of such materials, to 

decrease and preclude a dangerous and costly dependence by the United States upon unreliable foreign 

sources or a single point of failure for supplies of such materials during a National Emergency. 

As part of our efforts to encourage conservation and development of domestic sources of strategic and 

critical materials, DLA Strategic Materials sponsors materials research and development, pursuant to 

section 98g of title 50, United States Code (U.S.C.). DLA Strategic Materials intends to expand this work, 

pursuant to 50 U.S.C. 98h-6(a)(3), to qualify existing domestic facilities and domestically produced 

strategic and critical materials to meet defense and essential civilian requirements when existing domestic 

sources of supply are insufficient or vulnerable to a single point of failure. 

The purpose of this BAA is to insert domestically produced materials from reliable sources to substitute 

for materials produced by foreign sources or sole source producers. Interested firms are encouraged to 

determine if they have products or production processes pertaining to the materials listed in the “Areas of 

Interest” of this BAA. Submission of responses for other strategic and critical materials or classes thereof 

is encouraged if the respondent considers it of interest to Department of Defense (DoD) programs of 

record. 

DLA Strategic Materials strongly encourages respondents to identify the U.S. Government customer 

organizations (e.g., Program Executive Officer, acquisition program office) cognizant of 

the issues or challenges associated with a given strategic and critical material or its production process. 

This should be an organization / agency that has the technical or programmatic expertise for assessing the 

value of the strategic and critical material and its production process to potential DoD customers. 

DLA Strategic Materials further encourages respondents to provide information related to contracts 

(e.g., contract number, current / pending DoD or other contracts) and Programs of Record 

(including points of contact) related to a respondent’s proposal. 

DLA Strategic Materials’ need for this BAA stems from the rapidly expanding requirement to stabilize and 

restore strategic and critical materials supply chains compromised by diminishing manufacturing sources 

and material shortages (DMSMS). In many cases, DMSMS constraints are self-imposed by the defense 
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acquisition process; namely, drop-in replacement, substitute, or qualitatively better strategic and critical 

materials are available, but DoD cannot accept these materials because DoD has not qualified such 

materials for use in defense systems. Qualification of substitute strategic and critical materials 

represents a substantial cost-avoidance to DLA Strategic Materials, reduces dependence upon unreliable 

foreign sources, and improves the overall health and competitiveness of the defense industrial base. 

This BAA is issued under the provisions of Parts 35.016 and 6.102(d) (2) (i) and (ii) of the Federal 

Acquisition Regulation (FAR), which provides for the competitive selection of proposals submitted in 

response to this announcement. Accordingly, proposals selected for award are considered to be the 

result of full and open competition and fully compliant with Public Law 98-369, entitled “The 

Competition in Contracting Act of 1984.” 

This BAA is an expression of interest only and does not commit the Government to make an award or pay 

proposal preparation prices generated in response to this announcement. The price of proposal preparation 

for response to a BAA is not considered an allowable direct charge to any resultant contract or any other 

contract. 

No contract award will be made unless funds are available. If the Government issues a contract 

award, the Government will issue a firm-fixed price (FFP), cost-plus-fixed-fee (CPFF), or a 

hybrid (containing both FFP and Cost CLINs) basis. Prospective Offerors are reminded that only 

a duly warranted Contracting Officer may obligate the Government to an agreement involving 

expenditure of Government funds. Only the information provided in this notice is available. No 

formal solicitation will be issued. After initial review of submitted white papers, DLA anticipates 

requesting proposals from multiple offerors. While a single award of approximately 

$3,000,000.00 is possible, multiple awards for much smaller amounts are more likely. No award 

is expected to have a period of performance greater than three years, with a not to exceed value of 

$3,000,000.00 per contract. The Government may not pay the full proposed cost or the 

Government may pay a percentage of the proposed cost for any future acquisitions under an 

Broad Agency Announcement.

2. AREAS OF INTEREST

Strategic and critical materials classes of interest for qualification research under this BAA are the

following:

a. Energetic Materials:

i. Materials and production processes that increase the range, lethality, or safety of

propellants, pyrotechnics, explosives, and initiating compositions used in

ammunition1

ii. Materials and production processes that decrease the weight of ammunition

1 For the purpose of this BAA, “ammunition” is defined as (1) small arms, mortar, automatic cannon, artillery, and ship gun ammunition; (2) bombs; (3) unguided rockets, 

projectiles, and submunitions; (4) chemical ammunition as permitted by the Organization for the Prohibition of Chemical Weapons Convention; (5) land mines; (6) 

demolition material; (7) grenades; (8) flaresand pyrotechnics; (9) guided projectiles, rockets, missiles, and submunitions; (10) naval mines, torpedoes, and depth charges; 

(11) cartridge and propellant-actuated devices; (12) chaff and chaff dispensers; (13) guidance kits for bombs and other ammunition; (14)swimmer weapons; (15) explosive

ordnance disposal tools; and (16) related ammunition containers and packaging materials.
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iii. Materials and production processes that eliminate or decrease the use of 

hazardous materials in ammunition

iv. Material and production process substitutes and / or drop-in replacements to 

relieve a single point of failure in a supply chain, dependence upon unreliable 

foreign sources of supply, or replacement of a legacy / obsolete material

b. Energy and Power Materials:

i. Materials that increase the energy density or safety of batteries in weapon 

systems, National Security Space systems, or commercial items incorporated 

into components utilized by a DoD program of record

ii. Material and production process substitutes and / or drop-in replacements to 

relieve a single point of failure in a supply chain, dependence upon unreliable 

foreign sources of supply, or replacement of a legacy / obsolete material

c. Aeronautical and Astronautical Materials:

i. Metals, alloys, fibers, composites, or processes(e.g., heat treat) forsuch materialsthat would

allow for new material systems to be used in existing aerospace applications

ii. Materials and production processes (e.g., additive manufacturing) that achieve current

design requirements with a reduction in production steps or lead time

iii. Materials that combine thermal or solar conductivity with improved impact protection,

transparency, or ultra-violet protection

iv. Material and production process substitutes and / or drop-in replacements to relieve a

single point of failure in a supply chain, dependence upon unreliable foreign sources of

supply, or replacement of a legacy / obsolete material

d. Armor Materials:

i. Materials, including textiles, that decrease the weight of armor systems with like or

improved ballistic performance

ii. Materials, including textiles, that combine ballistic protection with other forms of defense

(e.g., chemical, biological, radiological, nuclear)

iii. Material and production process substitutes and / or drop-in replacements to relieve a

single point of failure in a supply chain, dependence upon unreliable foreign sources of

supply, or replacement of a legacy / obsolete material
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e. Stable Isotopes:

i. Materials and production processes that increase the safety or efficiency of nuclear

reactor coolant and waste storage systems

ii. Material and production process substitutes and / or drop-in replacements to relieve a

single point of failure in a supply chain, dependence upon unreliable foreign sources of

supply, or replacement of a legacy / obsolete material

f.Paints, Coatings, and Surface Treatments

i. Materials that improve corrosion resistance or provide like corrosion resistance with a

decrease in weight, coating thickness, surface treatments, or use of hazardous materials

ii. Materials with combined protection capabilities (e.g., ultra-violet, chemical, electromagnetic) to reduce the weight or thickness of coatings or reduce the number of required

coatings

iii. Material and production process substitutes and / or drop-in replacements to relieve a

single point of failure in a supply chain, dependence upon unreliable foreign sources of

supply, or replacement of a legacy / obsolete material

3. CORRESPONDENCE

All correspondence and questions on this BAA, including requests for information on how to

submit a quad chart, white paper or proposal as well as submission of the same should be directed

to DCSO-F2Contracting@dla.mil. Please reference BAA number SP8000-22-R-BAA3 in all

correspondence and communications.

4. DUE DATES

This BAA remains open from April 1, 2022 to March 31, 2024. White papers may be submitted

from the date of opening through September 30, 2023 and will be reviewed and evaluated as received. 

White papers submitted after September 30, 2023 are “late” and will not be considered. After review of 

white papers, DLA Strategic Materials may request parties to submit proposals. All evaluations of white 

papers or proposals shall cease December 31, 2023. Any accepted white papers and/or proposals not 

awarded by the BAA end date of March 31, 2024 must be resubmitted by the Contractor under the newly 

issued BAA for evaluation and possible award. Each proposal request will include the date the proposal is 

due.

5. GENERAL QUAD CHART SUBMISSION INFORMATION

Offerors shall submit an unclassified Quad Chart, in Microsoft PowerPoint format and landscape

orientation, to DLA Strategic Materials electronically to DCSO-F2Contracting@dla.mil. A Quad 
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Charttemplate can be found at the Federal Business Opportunity website, FY2019 DLA 

Broad Agency Announcement, on the right hand side column, titled "Appendix 1 - Quad 

Chart Format”. The Quad Chart should be formatted as stated and include the following

information:

• Heading (Arial 24pt Bold)

o Title of Project

o Company

o BAA Requirement Number

• Upper Left Quadrant:

o Picture or graphic illustrating proposed technology development

• Lower Left Quadrant (Header Arial 14 pt Normal /Text Arial 12pt Normal):

o Contribution to the Requirement

o Project objectives and scope

o Key personnel, facilities/equipment

o Related prior or current work

• Upper Right Quadrant (Header Arial 14 pt Normal /Text Arial 12pt Normal):

o Contribution to the Requirement

o How the proposal contributes and addresses the requirement

o How the proposal will transition to existing military systems or programs

o Technology / Manufacturing Readiness Level (TRL) (current level and

anticipated level at project completion)

• Lower Right Quadrant: (Header Arial 14 pt Normal /Text Arial 12pt Normal):

o Cost and Schedule

o Estimated costs

o Major activities/milestones to include transition and/or deployment

events

o Deliverables and metrics/measures of success

o Potential risks

DLA Strategic Materials intends to utilize the Quad Chart for the purposes of efficiently describing

the scope of an Offeror’s proposal. The Quad Chart shall not be used for the purposes of evaluating

a proposal; however, Offerors that do not submit a Quad Chart will not be eligible for award.

Virus Check: The Offeror will be required to perform a virus check before uploading the Quad

Chart. If a virus is detected, DLA Strategic Materials will reject the file, and the Offeror’s proposal

will be ineligible for award.

Security: Do not lock or encrypt Quad Chart files.

6. GENERAL WHITE PAPER INSTRUCTIONS

DLA Strategic Materials requests interested parties to submit a synopsis of their proposal, commonly
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referred to as “white paper”. DLA Strategic Materials is seeking unclassified, white papers and

proposals that do not contain proprietary information. Offerors are requested to submit white papers

prior to the submission of a complete, more detailed proposal. The purpose of white papers is to

minimize the labor and price associated with the production of detailed proposals that have very little

chance of being selected for funding. An interested party must submit a white paper to be eligible

for further consideration. After review of white papers, DLA Strategic Materials may request certain 

parties to submit a full technical and price proposal; such a request does not guarantee contract 

award. Proposals submitted without the prior submission of a white paper will not be evaluated for

award. All proposals submitted in response to this BAA will be considered based upon the

evaluation criteria in this BAA. The Government reserves the right to make one, more than one, or

no awards under this BAA.

Any responsible source capable of satisfying the Government’s needs may submit a white paper,

which shall be considered by DLA Strategic Materials. Historically Black Colleges and Universities

(HBCU) and Minority Institutions (MI) are encouraged to submit white papers and join others in

submitting white papers; however, no portion of this BAA shall be set aside for HBCU and MI

participation due to the impracticality of reserving discrete or severable areas of research in this

science. Foreign-owned firms’ participation is subject to foreign disclosure review procedures.

Foreign-owned firms should immediately contact the contracting focal point for information if they

contemplate responding.

Foreign participants and/or individuals may participate to the extent that such participants

comply with any necessary Non-Disclosure Agreements, Security Regulations, and any

other applicable statutes. Some requirements may cover export-controlled technologies.

Research in these areas is limited to “U.S. persons” as defined in the International Traffic

in Arms Regulations (ITAR), 22 CFR §1201.1.

PROSPECTIVE AWARDEE(S) SHALL BE REGISTERED IN THE SYSTEM FOR AWARD

MANAGEMENT (SAM) PRIOR TO AWARD, DURING CONTRACT PERFORMANCE, AND

THROUGH FINAL PAYMENT OF ANY AWARD RESULTING FROM THIS

ANNOUNCEMENT. INFORMATION ON SAM REGISTRATION IS AVAILABLE AT

https://www.sam.gov/.

WHITE PAPER PREPARATION AND SUBMISSION INSTRUCTIONS

a. Offerors should submit white papers via email directly to the following email address

(DCSO-F2Contracting@dla.mil).

Point of Contract: DCSO-F2Contracting@dla.mil

Cecilia.Arrington@dla.mil

i. White papers must be in the following format but do not require any special forms:

1. Single PDF formatted file as an email attachment

2. Page Size: 8 1⁄2 x 11 Inches

3. Margins – 1 Inch

4. Spacing– Single

5. Font– Times New Roman, 12 point
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b. The white paper shall not exceed five pages plus a cover page and a one page addendum as

discussed below. The white paper shall include a title, BAA number, Offeror contact

information (primary investigator’s name, phone number, email address, and company

address), areas of interest number, technical description of the effort, identification of risks,

project duration, preliminary schedule, and not-to-exceed price. A brief abstract with

information explicitly pertinent to the proposed work must be provided in the white paper.

No Government furnished information, equipment, property or data will be provided.

c. As an addendum to the white paper, include biographical sketches (one page) of the key

personnel who will perform the research, highlighting their qualifications and experience.

d. The price portion of the white paper shall contain a “not-to-exceed” price amount of the

proposed project to be completed.

7. EVALUATION AND DISPOSITION OF WHITE PAPERS

a. Evaluation Process: Offerors are advised that invitations for complete proposals will be

made on the initial white paper submission and the availability of funding. As stated above,

the white paper will be evaluated for the areas of interest, technical description of the effort,

identification of risks, project duration, and preliminary schedule. White papers evaluated

to have significant merit may be invited to submit a complete detailed proposal.

b. Disposition Process: After completion of evaluation, the Offeror will be notified in writing

of the results (via email). The Government may select white papers that are most promising

for further consideration.

8. SMALL BUSINESS / SMALL DISADVANTAGED BUSINESS SUBCONTRACTING

PLAN

Large Business concerns will not be required to submit a Small Business / Small Disadvantaged

Business Subcontracting Plan if their white paper is selected for further consideration.

9. TECHNICAL AND PRICE PROPOSALS

The Government reserves the right to request full technical and price proposals from all, some, or

none of the Offerors submitting white papers. Any such request for full technical and priced

proposals does not guarantee award. Decisions to select certain proposals for funding will be based

on funds availability and the merits of the proposals. Additionally, to be eligible for a potential

award of a contract, all prospective Offerors must meet certain minimum standards pertaining to

financial resources, ability to comply with performance schedules, prior record of past performance,

integrity, organizational structure, experience, operational controls, technical skills, facilities and

equipment in accordance with FAR Part 9. Every effort will be made to protect the confidentiality

of the proposal and any evaluations. The Offeror must mark the proposal with a protective legend

in accordance with FAR 52.215-1(e), Instructions to Offerors – Competitive Acquisition (Jan

2017). NOTE: DLA Strategic Materials intends to award a firm-fixed price (FFP) and/or cost plus –

fixed fee contract (CPFF) as a result of any proposal(s)selected for award.
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10. PROPOSAL FORMAT (FOR FULL TECHNICAL AND PRICE PROPOSALS)

PROPOSALS THAT DO NOT COMPLY WITH ALL FORMATTING AND PAGE

LENGTH REQUIREMENTS OUTLINED BELOW WILL BE RATED AS

UNACCEPTABLE AND REJECTED.

Technical proposals are limited to thirty (30) single-sided pages. There is no page limit for the price

proposal. Submission of proposals shall be in the following format and provide the content requested

within the “Areas of Interest” section of this BAA. Offerors’ proposals MUST be submitted in

accordance with the instructions listed below.

Offerors shall submit one (1) electronic version (via e-mail) of the proposal in the following format:

(a) Microsoft Word format; (b) 8.5" x 11" paper; (c) headers on each page to identify page content;

(d) single-spaced, and (e) 12 point Times New Roman font with 1 inch margins around the page.

Any project Gantt charts may be submitted on larger (e.g. legal paper), as required to be readable.

There is no penalty for submitting shorter proposals, as long as the Offeror covers all required

material. Proposals longer than 20 pages will be rated as unacceptable and rejected.

The proposal should be clear and concise and shall include sufficient detail for effective evaluation

and substantiating the validity of stated claims in the proposal. Offerors shall propose, recognizing

that the Government has no prior knowledge of Offeror’s facilities and experience and will base its

evaluation exclusively on the merits and content of the information presented in the proposal. The

only exception is that the Government reserves the right to evaluate relevant past performance not

included in the technical proposal.

The proposal must be submitted in two volumes: Technical (Volume I) and Price (Volume II). The

volumes shall be separate and complete so that evaluation of each may be accomplished

independently. The volumes shall be written on a stand-alone basis so that its contents may be

evaluated without cross-referencing. A separate technical and price proposal is required for any

separate option proposed by Offerors.

• Two separate volumes consisting of:

o Volume I – Technical Proposal

o Volume II – Price Proposal

• Volume I, Technical Proposal (30 page limit)

o Shall consist of the Proposed Project and address the Evaluation Factors as

contained within this BAA.

o Shall contain a business case analysis (BCA) for the project and discuss how

work conducted under the BAA will transition to support of DoD programs

of record.

• Volume II, Price Proposal (no page limit)

o Shall contain price and pricing information in support of Volume I technical

project.

o The price proposal shall include all of the price information cited in Volume

II Section 5 related to the Project Task.
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VOLUME I – TECHNICAL PROPOSAL

Technical proposals are limited to thirty (30) single-sided pages. No pricing information other than

the summary of project price required in Section I of the Technical Proposal shall be contained within

the technical proposal. Technical proposals shall contain the following sections:

Table of Contents: The table of contents shall specify, by page number, the location of

information requested in these instructions. The Table of Contents does not count toward the

30 page limit.

(1) Section I – Cover Page: The Cover Page shall provide the following information: (1) BAA

number; (2) Area of Interest; (3) Proposal Title; (4) Target Implementation; (5) Point of

Contact, including name, telephone number, e-mail address, and mailing address (no post

office box); (6) Cage Code; (7) Contractor’s business type selected among the following

categories: Large Business, Small Disadvantaged Business (SDB), Other Small Business,

HBCU, MI, Other Educational, or Other Nonprofit; and (8) Summary of the Prices. The

information contained in Section I shall be limited to one page. The Cover Page counts

towards the 30 page limit and shall be labeled as Page One.

(2) Section II – Executive Summary: An Executive Summary of the Offeror’s proposed

project is required. This summary shall be used to gain an understanding of the overall

proposal contents. It should identify and highlight significant features, summarize innovative

claims and unique contribution(s) of the proposal, and include the salient points of the

proposed project, including target system applications and the expected outcome

improvement associated with the project. The information contained in Section II shall be

limited to one page. The Executive Summary page(s) count towards the 30 page limit

and shall be labeled as Page Two

(3) Section III – Statement of Work (SOW): The Offeror is required to submit a proposed

SOW which accurately describes the work to be performed, is enforceable, and void of

inconsistencies. If, in the Government’s opinion, the Offeror’s SOW does not reflect these

requirements, the Government will prepare a SOW using information available in the

Offeror’s proposal; this process may delay the award. The SOW must be a separate and

distinct part of the proposal. The proposed SOW must contain a summary description of the

technical methodology as well as the task description, but not in so much detail as to make

the SOW inflexible. The SOW page(s) do not count towards the 30 page limit. The SOW

should include the following sections: 1.0 Objective, 2.0 Scope, 3.0 Background, 4.0

Task/Technical Requirements and 5.0 Manpower Reporting for Service Contracts. See

exhibit A for sample formatting of SOW and exhibit B for a sample SOW.

(4) Section IV – Detailed Proposal Information: Offerors shall submit a comprehensive and

complete technical proposal that demonstrates its ability to perform the area of interest. The

technical proposal is expected to contain written and visual material. It must be succinct, well

written and presented in a clear straightforward manner. Proposals that merely restate or

rephrase the white paper may be considered technically unacceptable and may not be
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considered further. The technical proposal shall specifically address the six evaluation areas:

(1) transition from qualification research to DoD programs of record; (2) relevance and

contributions to the area of interest; (3) overall scientific and technical merits of the proposed

effort; (4) capabilities, related experience, facilities, or techniques; (5) qualifications,

capabilities and experience; (6) past performance and (7) price. The Detailed Proposal

Information page(s) count towards the 30 page limit.

(5) Section V – Business Case Analysis: The offeror is required to submit a BCA that will

discuss how the Offeror plans to transition materials or production processes from the

qualification work undertaken by the BAA to the supply chains of DoD programs of record.

This will include discussing the benefits to specific government program offices.

Additionally any information that may assist the government in understanding how this will

affect the market should be included. The Business Case Analysis page(s) count towards

the 30 page limit.

(6) Section VI – Deliverables and Schedule: Offerors shall submit a list of deliverables that

will be provided to the Government and a schedule for project performance and submittal of

deliverables. Note that payment will be commensurate with receipt and approval of

deliverable(s). The Deliverables and Schedule page(s) count towards the 30 page limit.

(7) Section VII – Past Performance References: Offerors shall submit a list of past

performance references that will be provided to the Government. See exhibit C for

sample information. Past Performance References page(s) do not count towards

the 30 page limit.

(8) Section VIII – Resumes: Offerors shall include resumes of key personnel. Resumes page(s)

do not count towards the 30 page limit.

VOLUME II – PRICE PROPOSAL

Price proposals have no page limitation. Offerors shall submit at a minimum the information listed

below relating to price.

Table of Contents: The table of contents shall specify, by page number, the location of

information requested in these instructions.

(1) Section 1 – Proposal Type and Value: The following information must be provided: type

of proposal, brief work effort description, performance period, and total value.

(2) Section 2 – Work Breakdown: The price proposalshall include a work breakdown structure

and price data in sufficient detail to support evaluation of reasonableness (e.g. direct labor by

categories, indirect labor, indirect prices, travel, subcontract, services, materials, equipment,

etc.).

(3) Section 3 – Project Task: The price proposal shall include at a minimum all of the price

information listed below.
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(a) Direct Labor: Individual labor categories or assigned persons with associated labor

hours and unburdened direct labor rates.

(b) Indirect Prices: Fringe Benefit, Overhead, G&A, Price of Money, etc. (base amount

and rate).

(c) Travel: Number of trips, destinations, durations, etc.

(d) Material: Equipment, facilities, etc.

(e) Profit dollars and percentage rate.

(4) Section 4 – Other Direct Prices: All other prices associated with the project should be

itemized.

(5) Section 5 – Payment Plan Schedule: Provide a proposed monthly invoice payment plan in

accordance with the items listed in Section VI – Deliverables and Schedule, in the Technical

Proposal.

The Contracting Officer plans to award without discussions. Unsuccessful Offerors may submit a

written request to the Contracting point of contact for a debriefing in accordance with FAR 15.506

11. EVALUATION FACTORS

Proposals received as a result of the BAA will be evaluated in accordance with evaluation criteria

specified herein through a peer or scientific review process. Written evaluation reports on individual

proposals will not be evaluated against each other since they are not submitted in accordance with

a common work statement and each proposal stands on its own merit. These criteria are listed in

descending order of importance, and the non-price factors, when taken together, are significantly

more important than price.

Proposal Factor 1: Transition from Qualification Research to DoD Programs of Record:

Will be evaluated based on the thoroughness of the Offeror’s BCA and the extent to which

DoD programs of record — inclusive of the prime contractor or major subcontractors to such

programs — and other DoD Components plan to integrate technical solutions from proposed

qualification research into existing or planned DoD programs.

Proposal Factor 2: Relevance and Contributions to the Area of Interest: Will be evaluated

based on the degree to which proposed studies and processes meet requirements of DoD

programs of record and essential civilian industrial base need.

Proposal Factor 3: Overall Scientific and Technical Merits of the Proposed Effort: Will

be evaluated for the degree to which the proposed effort relies upon sound engineering and

scientific practices to achieve proposed work objectives.
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Proposal Factor 4: Capabilities, Related Experience, Facilities, or Techniques: Will be

evaluated based on the degree to which the capabilities, related experience, techniques, or

unique combinations thereof are likely to achieve proposed work objectives successfully.

Proposal Factor 5: Qualifications, Capabilities and Experience: Will be evaluated based

on the degree the proposed principal researcher/scientist/engineer, team leader or other key

personnel, who are critical in achieving the proposed objectives, are likely to accomplish

proposed work objectives successfully.

Proposal Factor 6: Past Performance: This assessment is based on the Offeror’s performance

on active and physically completed contracts supplying the same or similar , either

commercially or with the Government. Evaluations of past performance will consider the

Offeror’s ability to meet contract requirements and to provide timely delivery. In addition, the

Government may review any other sources of information for evaluating past performance.

Other sources may include, but are not limited to, past performance information retrieved

through Past Performance Information Retrieval System (PPIRS). While the Government may

elect to consider data from other sources, the burden of providing detailed, current, accurate

and complete past performance information rests with the Offeror. In the case of an Offeror

without a record of relevant past performance or for whom information on past performance is

not available or so sparse that no meaningful past performance rating can be reasonably

assigned, the Offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the Offeror shall be determined to have unknown past performance. In the context

of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Proposal Factor 7: Price: Will be evaluated based on the overall realism and reasonableness

of the proposal and availability of funds.

NOTE: Proposals submitted in response to this BAA shall be evaluated through a peer or scientific

review process, as they are received. The Contracting Officer has discretion to request proposals

after the closing date if the white paper was received prior to the closing date. Proposals lacking

technical merit or relevance to DLA Strategic Materials’ needs, or those proposals that may fall in

areas wherein funds are not expected to be available, may be rejected without further action.

Proposals stand on their own merit and will not be evaluated against other proposals.

12. EVALUATION RATINGS

The evaluation team will classify proposals into one of the following categories:

Category I: Proposal is well conceived, scientifically and technically sound, pertinent to the

program goals and objectives, and offered by a responsible contractor with the competent

scientific and technical staff and supporting resources needed to ensure satisfactory program

results. The proposal’s BCA presents a clear timeline for delivery of the proposed material or

technology solution to a DoD program of record. The DoD program of record and the prime

contractor or the relevant major subcontractor to such a program certify their intent to integrate

the proposed material or technology solution into the program.

A proposal may satisfy the aforementioned certification with official correspondence from a
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representative of a DoD program of record and the prime contractor or relevant major

subcontractor, with this letter stating the intent to integrate the proposed material or technology

solution into the program. This certification of intent may be conditional upon the success of

the proposal’s work (i.e., whether the technology solution meets performance requirements of

the program of record and/or dependent on whether the technology is directly integrated into

a weapon system).

Proposals in Category I are recommended for acceptance (subject to availability of funds) and

normally are displaced only by other Category I proposals.

Category II: Proposal isscientifically or technically sound but is of sufficiently low technology

or manufacturing readiness that it cannot be readily integrated into a DoD program of record.

The proposal’s BCA may present a clear timeline for delivery of the proposed material or

technology solution to a DoD program of record. The DoD program of record or the prime

contractor or the relevant major subcontractor to such a program certify their intent to integrate

the proposed material or technology solution.

A proposal may satisfy the aforementioned certification with official correspondence from a

representative of a DoD program of record and the prime contractor or relevant major

subcontractor, with this letter stating the intent to integrate the proposed material or technology

solution into the program. This certification of intent may be conditional upon the success of

the proposal’s work (i.e., whether the technology solution meets performance requirements of

the program of record).

Category II proposals are recommended for acceptance but at a lower priority than Category I

proposals.

Category III: Proposal is scientifically or technically sound but is of sufficiently low

technology or manufacturing readiness that it cannot be readily integrated into a DoD program

of record. Namely, the proposal’s BCA may present a clear timeline for delivery of the proposed

material or technology solution to a DoD program of record. Neither the DoD program of record

nor the prime contractor or the relevant major subcontractor to such a program certify their

intent to integrate the proposed material or technology solution.

Category III proposals are recommended for acceptance but at a lower priority than Category II

proposals.

Category IV: Proposal is not technically sound and does not meet the requirements of a DoD

program of record, inclusive of the program contractor or major subcontractors to such

programs.

Category IV proposals are not recommended for acceptance.
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13. OTHER PERTINENT INFORMATION

a. Responsibility Determination: To be eligible for award of a contract, all prospective

Offerors must meet certain minimum standards pertaining to financial resources, ability to

comply with performance schedules, have a satisfactory performance record, integrity,

organizational structure, experience, accounting and operational controls, technical skills,

facilities and equipment and be otherwise qualified. For additional information concerning

standards of responsibility for prospective contractors, please refer to FAR Subpart 9.1.

b. System for Award Management (SAM): Successful Offerors not already registered in

SAM will be required to register prior to award of any contract. Information on SAM

registration is available at https://www.sam.gov/portal/public/SAM.

c. Representations and Certifications: The Offeror shall complete and submit

Representations and Certifications via SAM at https://www.sam.gov/portal/public/SAM.
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EXHIBIT A: SAMPLE FORMAT OF STATEMENT OF WORK

The following is offered as the format for the SOW.

(1) 1.0 - Objective: This section is intended to give a brief overview of the specialty area

and should describe why it is being pursued, and what you are trying to accomplish.

(2) 2.0 - Scope: This section includes a statement of what the SOW covers. This should

include the technology area to be investigated, objectives/goals, and major milestones for the effort.

(3) 3.0 - Background: The offeror shall identify appropriate documents that are applicable

to the effort to be performed. This section includes any information, explanations, or constraints

that are necessary in order to understand the requirements. It may include relationship to previous,

current and future operations. It may also include techniques previously tried and

found ineffective.

(4) 4.0 - Technical Requirements:

(a) This section contains the detailed description of tasks which represent the work to be

performed which are contractually binding. Thus, this portion of SOW should be developed in an

orderly progression and in enough detail to establish the feasibility of accomplishing the overall

program goals. The work effort should be segregated into major tasks and identified in separately

numbered paragraphs according to the decimal system above. Each numbered major task should

delineate, by subtask, the work to be performed. The SOW must contain every task to be

accomplished.

(b) The tasks must be definite, realistic, and clearly stated. Use “shall” whenever the

work statement expresses a provision that is binding. Use “should” or “may” whenever it is

necessary to express a declaration of purpose. Use “will” in cases where no Offeror requirement is

involved; e.g., power will be supplied by the Government. Use active voice in describing work to

be performed.

(c) Do not use acronyms or abbreviations without spelling-out acronyms and

abbreviations at the first use; place the abbreviation in parenthesis immediately following a spelledout phrase. This provides the definition for each subsequent reuse. As an option, a glossary may

contain definitions of acronyms and abbreviations.

(d) If presentations/meetings are identified in your schedule, include the following

paragraph in your SOW: “Conduct presentations/meetings at times and places specified in the

contract schedule.”

(5) 5.0 - Manpower Reporting for Service Contracts: This section is a mandatory

reporting requirement of the Defense Logistics Acquisition Directive (DLAD) at

DLAD 37.103(e).
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EXHIBIT B: SAMPLE STATEMENT OF WORK

1.0 OBJECTIVE: 

1.1 The objective of this effort is to investigate: (a) techniques for generating code for High Performance 

Computers (HPCs); (b) technology that connects transformed variants of programs, crucial to debugging and 

performance analysis; and (c) exploitation of HPCs by software environments. 

2.0 SCOPE: 

2.1 The scope of this effort is to develop technology for building integrated computational environments for 

high performance systems and distributing a set of advanced computational software tools based on this 

technology that demonstrates the ability to achieve improved performance on current HPC computers. 

3.0 BACKGROUND: 

3.1 High performance computing and computer communications networks are increasingly important to 

scientific advancement, economic computation, and national security. The technology is reaching the point 

of having a transforming effect on our society, industries, national defense, and educational institutions. The 

goal of the High-Performance Computer and Communication (HPCC) program is to accelerate significantly 

the commercial availability and utilization of the next generation of high-performance computers and 

software. 

3.2 The key is by aggressively pursuing research in parallel compilers, object parallel computing, and 

intelligent performance optimization to deliver revolutionary advances in computational software tools. An 

ideal computational software environment will ultimately depend on a pervasive understanding of the 

relationship between parallel programming methodology, parallel compiler transformations, parallel object 

implementation, and system performance characteristics. 

4.0 TASKS/TECHNICAL REQUIREMENTS: 

4.1 The contractor shall accomplish the following: 

4.1.1 Design and implement a Code Generator (CG) for a high-performance computer. The CG shall include 

the design of initial data structures. 

4.1.2 Develop an execution analysis infrastructure to debug and study the performance of compiled 

programs without having to understand the transformations caused upon the program by the compiler, which 

includes: 

4.1.2.1 Implementation of connections between existing front ends and intermediate representation. 

4.1.2.2 Implementation of connections from serial profile data to intermediate representation. 

4.1.3 Develop technology to utilize the power of HPC on the computational tasks to develop a general HPC 

design environment which includes: 
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4.1.3.1 Tools for serial machines to be automatically scheduled on nodes of an HPC. 

4.1.3.2 Interfaces for automatic scheduling of tools that are specifically designed to be executed on 

HPCs;and 

4.1.3.3 Integrating the CG from paragraph 4.1.1. 

4.1.4 Identify HPC community members with relevant applications to experiment with the ALPHA version 

of the CG from paragraph 4.1.1 and the general HPC design environment from paragraph 4.1.3. 

4.1.5 Reporting. 

4.1.5.1 Continually determine the status of the effort and report progress toward accomplishment of contract 

requirements. (See CDRL, A001) * 

4.1.5.2 Continually determine the status of funding required for contract performance. (See CDRL, A002)** 

4.1.5.3 Document all technical work accomplished, and information gained during the performance of this 

acquisition. This shall include all pertinent observations, nature of problems, positive as well as negative 

results, and design criteria established, where applicable; also, procedures followed, processes developed, 

"Lesson Learned", etc. The details of all technical work shall be documented to permit full understanding of 

the techniques and procedures used in evolving technology or processes developed. Separate design, 

engineering, or process specifications delivered during this acquisition shall be cross-referenced to permit a 

full understanding of the total acquisition. (See CDRL, A003)* 
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EXHIBIT C: PAST PERFORMANCE REFERENCES

Please identify three companies/Government agencies that you have worked with in the prior three years. DLA

Strategic Materials will contact these companies/agencies to obtain a reference for your company.

1. PROJECT 1: 

a. Work Performed: 

b. Name of Company/Agency:

c. Dollar Value: 

d. Point of Contact:

e. Telephone Number: 

f. E-Mail Address: 

2. PROJECT 2: 

a. Work Performed: 

b. Name of Company/Agency: 

c. Dollar Value: 

d. Point of Contact: 

e. Telephone Number: 

f. E-Mail Address: 

3. PROJECT 3: 

a. Work Performed: 

b. Name of Company/Agency:

c. Dollar Value: 

d. Point of Contact:

e. Telephone Number: 

f. E-Mail Address: 

END OF BAA