[Federal Register Volume 63, Number 140 (Wednesday, July 22, 1998)]
[Notices]
[Pages 39280-39281]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-19461]


=======================================================================
-----------------------------------------------------------------------

DEFENSE NUCLEAR FACILITIES SAFETY BOARD


Privacy Act; Systems of Records

AGENCY: Defense Nuclear Facilities Safety Board.

ACTION: New system of records.

-----------------------------------------------------------------------

SUMMARY: Each Federal agency is required by the Privacy Act of 1974, 5 
U.S.C. 552a, as amended, to publish a description of the systems of 
records it maintains containing personal information. In this notice 
the Board announces a new system of records.

FOR FURTHER INFORMATION CONTACT: Robert M. Andersen, General Counsel, 
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 
700, Washington, DC 20004-2901, (202) 208-6387.

SUPPLEMENTARY INFORMATION: The new system of records, designated DNFSB-
7, is described below.
DNFSB-7

SYSTEM NAME:
    Supervisor Files.

SECURITY CLASSIFICATION:
    Unclassified materials.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the Board's technical, legal, and administrative staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Files maintained by supervisors, indexed by employee name, 
containing positive or negative information used primarily to write 
annual or mid-year performance appraisals or to propose awards and 
honors. The files may contain written correspondence, examples of an 
employee's work, printed versions of electronic communications, private 
notes by the supervisor, and other records bearing on the individual's 
performance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    National Defense Authorization Act, Fiscal Year 1989 (amended the 
Atomic Energy Act of 1954 (42 U.S.C. 2011 et seq.) by adding new 
Chapter 21--Defense Nuclear Facilities Safety Board).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Records are used by supervisors to write annual or mid-year 
performance appraisals for their employees or to propose awards and 
honors. Records may also be used in connection with disciplinary and 
adverse actions. These records are not disclosed outside DNFSB and will 
not be accessed by persons other than the supervisor maintaining the 
record and administrative staff personnel assigned to file or retrieve 
records, except as required by law consistent with the Privacy Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By employee name.

SAFEGUARDS:
    Access is limited to the individual supervisor keeping the records 
and administrative personnel who may file or retrieve records. Records 
are stored in locked file cabinets or in locked desk drawers.

RETENTION AND DISPOSAL:
    Records retention and disposal authorities are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Most files in DNFSB-7 are 
purged once per year following completion of appraisals. Records are 
destroyed by shredding, burning, or burial in a sanitary landfill, as 
appropriate.

SYSTEM MANAGER(S) AND ADDRESS:
    Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., 
Suite 700, Washington, DC 20004-2901. Attention: Andrew Thibadeau.

[[Page 39281]]

NOTIFICATION PROCEDURE:
    Request by an individual to determine if DNFSB-7 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORD ACCESS PROCEDURE:
    Same as Notification procedure above, except individual must show 
official photo identification, such as driver's license, passport, or 
government identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Record Access procedure.

RECORD SOURCE CATEGORIES:
    Subject individuals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

    Dated: July 16, 1998.
John T. Conway,
Chairman.
[FR Doc. 98-19461 Filed 7-21-98; 8:45 am]
BILLING CODE 3670-01-M