1 of 27 

ADC 376 

Attachment 

ATTACHMENT TO ADC 376 

Revise DLMS 846A Asset Reclassification Asset Reclassification and 947I Inventory Adjustment 

to Support Navy BRAC SS&D/IMSP (Supply) (Staffed as PDC 376A) 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA J-331, 703-325-1924 (DSN 427) 

2. FUNCTIONAL AREA: Primary: Supply/Logistics.

3. REFERENCES: 

a. DLMSO memorandum, July 2, 2010, subject: ADC 387, Defense Logistics Management 

System (DLMS) Enhancement: DLMS Supplement (DS) 846A Asset Reclassification Transaction and 

Associated Procedures, and Administrative Update to DS 947I Inventory Adjustment (staffed by PDC 408) 

b. DLMSO memorandum, April 8, 2010, subject: PDC 360A, Establishment of DLMS 

Supplement (DS) 832N, Catalog Data Support for Navy BRAC SS&D/IMSP, available at: 

http://www.dla.mil/j-6/dlmso/eLibrary/Changes/proposed.asp 

c. DLMSO memorandum, July 1, 2010, subject: ADC 381, Procedures and Additional Data 

Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy BRAC 

SS&D/IMSP (Supply/Finance) (staffed by PDC 366A) 

d. DLMSO memorandum, April 20, 2010, subject: PDC 384, New DLMS Supplement (DS) 

940S, Warehouse Service Request (for Materiel Protection/Re-Warehousing, Staging, and Picklist/Callout), 

New DS 943A, Warehouse Service Advice, and Associated Procedures under Navy BRAC SS&D/IMSP 

e. DLMSO memorandum, April 15, 2010, subject: PDC 405, Revise DLMS 947I Inventory 

Adjustment to Identify Loss due to Destructive Test in Support of Navy-DLA BRAC SS&D/IMSP 

f. AT&L Memorandum transmitted April 21, 2010, subject: Proposed Changes in support of Navy 

BRAC IMSP Spiral II. This memo documents ADUSD(L&RM)SCI direction provided to DLA and Navy 

authorizing immediate implementation of this DLMS change 

3.REQUESTED CHANGE: Significant revisions subsequent to PDC 376A staffing are highlighted 

in yellow. Process Flows 10.2 and 11.1 are at Enclosure 2. 

NOTE: Subsequent to release of PDC 376A, the BRAC IMSP Team added the Customer Order 

Acceptance Record (COAR) as a separate data element to most DLMS transactions which included Job 

Order (JO) number. The COAR is also embedded in the JO number. Addition of the COAR as a separate 

data element levies an 846A requirement to modify the COAR when modifying the JO, in order to keep the 

COAR embedded in the JO in sync with the separate COAR data element. . 

PDC STAFFING NOTES are in gray highlight. Many required DLA-Navy response. 

NOTE: The storage activity uses 846A Asset Reclassification Response transaction to confirm that 846A asset 

reclassification request to modify, remove, or assign protection, was accomplished, rather than a 947I Inventory 

Adjustment transaction. The table at Enclosure 1 summarizes when 846A is used as a request/response, and 

related action codes. 

[947I Inventory Adjustment transaction for stock number change is used in response to an 846A asset 

reclassification request to convert an NSN to a unit of use Local Stock Number (LSN).] 
2 of 27 

ADC 376 

Att 

a. Description of Change: In support of Base Realignment and Closure (BRAC) Retail Supply, 

Storage And Distribution (SS&D)/Inventory Management and Stock Positioning (IMSP), the Asset 

Reclassification transaction (DLMS Supplement (DS) 846A) will be used in support of three (3) independent 

processes to support Fleet Readiness Center (FRC) and Navy Shipyard (NSY) mission (refer to Enclosure 1 

for process flows DLA provided which are associated with 846A): 

1) The first process will allow EBS to request re-identification of assets to support less than 

unit of issue functionality1

. 

2) The second process supports the requirement for NSY to assign protection to unprotected 

material in storage after receipt or to modify the protection document number, JO, Key 

Operation (KO) number, or COAR associated with material currently protected in storage 

after receipt. 

3) The third process will allow EBS to protect asset(s) against a requisition alert sent from 

FRC or NSY site when it is determined unprotected stock is available for protection. 

b. DS 846A is a DLMS enhancement in its entirety, with no MILSTRIP/MILSTRAP equivalent 

transaction. ADC 376 revises DS 846A, as revised by ADC 387 (reference 3a). 

c. Background: As a result of the 2005 BRAC decision, retail supply, storage and distribution 

functions and associated infrastructure supporting the Navy industrial/maintenance sites will transfer to 

DLA. The Navy sites consist of 2 NSYs and 3 FRCs. The intent of the directive is to significantly 

improve combat effectiveness while reducing costs by developing a world-class, cost-effective supply 

chain focused on readiness; taking every opportunity to eliminate waste, reduce touches, reduce cost, and 

improve readiness. DLA will be the material provider for all standard and non-standard, DLA managed 

and non-DLA managed, consumable material required for fulfillment of Industrial Site Activity 

unfunded requisition alerts and funded requisitions. In accordance with the signed CON-OPS DLA has 

agreed to provide FRC and NSY sites with the ability to request material at less than the associated FLIS 

unit of issue. In addition, DLA has agreed to protect material at these sites. Material purchased by DLA 

in support of a NSY will be stored and protected by document number and Job Order (JO) Number 

combination. Materials purchased by DLA in support of a specific maintenance mission at an NSY or 

FRC site will be protected within EBS by using Purpose Code ‘E’ (DLA meaning for Purpose Code ‘E’ 

is ‘Reserved for Maintenance’). 

d. Detailed Procedure:

1) Less than unit of issue request2

:

a) The FRC or NSY site will submit a Requisition Alert or funded requisition 

(511R) to DLA for all consumable items required in support of specific maintenance jobs. These requests 

may be for DLA managed NSNs, other service managed NSNs, or Local Stock Numbers (LSN). When 

the request reflects the unit of use indicator, the request will also reflect a unit of use and quantity which 

is less than the FLIS unit of issue for a specific NSN. DLA will be responsible for purchasing, 

receipting, storing, protecting, inventory control, issuing and delivering of all consumable materials to 

support the request. 

b) DLA will maintain inventory at the less than unit of issue under an EBS unique 

material type and material number. The material number will be treated as an LSN (Unit of Use) within 

 

1

 PDC 360A and ADC 381 (references 3b and 3c respectively) address unit of use functionality. 

2

 ADC 381 (reference 3c) documents procedures associated with requisitioning at the unit of use.
3 of 27 

ADC 376 

Att 

EBS and DSS. All subsequent transactions against this material will be recorded under this LSN within 

DLA systems. The LSN for Unit of Use will be derived from the NSN by modifying the first position of 

the NATO code to reflect a ‘U’, e.g., NSN = 5975011234567, LSN = 5975U11234567. 

c) All transactions exiting NSY or FRC systems will reflect the Unit of Use indicator, 

NSN, and the unit of use as applicable. All subsequent associated transactions exiting DLA systems to 

NSY or FRC systems will reflect the LSN and NSN, Unit of Use indicator, Unit of Use as applicable. 

d) In instances when the NSY or FRC unit of use requisition quantity equates to an 

equal FLIS unit of issue quantity, the unit of use indicator will be ignored by EBS and will not be 

perpetuated on subsequent transactions. EBS will provide Supply Status reflecting BG status code which 

indicates the NSN will be provided in the FLIS standard unit of issue. The adjusted quantity and price 

will be reflected on the supply status transaction. 

e) When a requisition alert is for a unit of use, EBS will determine if an LSN has 

been previously established and if quantity is available. 

f) There are different scenarios for DLA owned assets when a quantity needs to be 

re-identified or protected in support of the request from NSY or FRC site. The following are scenarios 

where EBS and DSS communicate to re-identify assets to a unit of use: 

(1) When an LSN has been established and partial or full quantity is available 

at the Industrial Activity site (Unit of Use LSN material will not be stored at the DSS co-located 

depot, consequently any available unprotected quantity of the LSN will always be located at the IA 

site):

3

(a) EBS will generate an 846A Asset Reclassification Request for 

assignment of protection (846A BIA02 Report Type Code TE with BIA06 Action Code “76-Assign”) to 

DSS for the available quantity. 

(b) DSS will process the 846A and assign requested protection. 

Reference to Document number and JO Number will be updated for NSY sites. An 846A Asset 

Reclassification Response (BIA02 Report Type Code TD with BIA06 Action Code “24-On-Hold”)

will be returned to EBS confirming assignment of protection when action is completed within DSS. 

(c) Based on 846A Asset Reclassification Response confirming action 

complete, EBS will update protection; for NSY sites an internal table will be updated to reflect protected 

quantity against the Requisition Alert document number and JO number combination. At both NSY and 

FRC sites the quantity protected will be moved to Purpose Code ‘E’. 

(2) When an LSN has been established and no quantity is available but the 

NSN has available quantity at the co-located site:

(a) EBS will generate a 940S4

 for re-warehousing and protection (Service 

Performed Code ‘7’) to DSS for the available NSN quantity. Note 1: When the total quantity of the NSN 

being converted to an LSN is also to be protected, then normally the 940S will re-warehouse the NSN 

and protect the quantity being re-warehoused concurrently. That is, the protection document 

 

3 This paragraph was revised from PDC 376A based on DLA-Navy IMSP Team discussion at the 5/25/2010 DSS CDR. 

4 PDC 384 (reference 3d) creates new DS 940S Warehouse Service Request (for Materiel Protection/Re-Warehousing, 

Staging, and Picklist/Callout), and new DS 943A, Warehouse Service Advice, and associated procedures under Navy 

BRAC SS&D/IMSP 
4 of 27 

ADC 376 

Att 

number and JO, etc., will be in the 940S. Note 2: When the total quantity of the NSN being

converted to an LSN is not to be protected, then the 940S to re-warehouse the NSN will not contain 

the protection document number and JO. 

(b) DSS will reply with a 943A, EBS will update an internal protection 

table. 

(c) EBS will generate 846A Asset Reclassification Request to DSS 

requesting a specific quantity from the NSN be re-identified to the LSN (846A BIA02 Report Type Code 

TE with BIA06 Action Code ‘CV-Convert’). Note 1: When the total quantity of the NSN being 

converted to an LSN was previously protected by the 940S, no protection assignment will be 

requested in the 846A. Note 2: When the quantity of the NSN being converted to an LSN was not 

previously protected by the 940S, the 846A converting the NSN to the LSN may concurrently protect 

some or all of the converted LSN quantity. When conversion and protection are concurrent, code ‘1’ 

or ‘2’ in the 846A LIN01 will be used in conjunction with 846A BIA02 Report Type Code TE with 

BIA06 Action Code ‘CV-Convert’. 

(d) DSS will confirm re-identification has been completed with a 947I 

Inventory Adjustment transaction with W1901 Quantity or Status Adjustment Reason (QSAR) Code ‘AFStock Number Change’ (Use to identify inventory adjustment increases and decreases due to stock number 

changes (MILSTRAP DI Code D8K /D9K functionality.) Note: When the 846A is used to concurrently

convert and assign protection to material (whether the entire quantity or partial quantity), then an 

846A Asset Reclassification Response transaction will ALSO be provided to confirm the protection 

assignment (846A BIA02 Report Type Code TD with BIA06 Action Code 24-On Hold. 

STAFFING NOTE: 

DSS will provide an 846A Asset Reclassification Response transaction to confirm assignment, modification, 

and removal of protection. 

DSS will provide a 947I Inventory Adjustment Transaction (Stock Number Change) in response to 846A 

requests for NSN conversion to ‘unit of use LSN’. An 846A will also be provided when all or part of the 

converted quantity is being protected. 

(3) When an LSN has been established and neither the LSN or NSN have 

available quantities at the co-located site: 

(a) EBS will take intervening actions to deliver the NSN associated with 

the LSN to the co-located site. 

(b) EBS will generate a 940S WSR for re-warehousing and protection 

(Service Performed Code ‘7’) to DSS for the available NSN quantity. Note 1: When the total quantity of 

the NSN being converted to an LSN is also to be protected, then normally the 940S will re-warehouse 

the NSN and protect the quantity being re-warehoused concurrently. That is, the protection 

document number and JO, etc., will be in the 940S. Note 2: When the total quantity of the NSN 

being converted to an LSN is not to be protected, then the 940S to re-warehouse the NSN will not 

contain the protection document number and JO. 

(c) DSS will reply with a 943A WSA and EBS will update an internal 

protection table. 

(d) EBS will generate 846A Asset Reclassification Request to DSS 

requesting specific quantity from the NSN to be re-identified (converted) to LSN (846A BIA02 Report 

Type Code TE with BIA06 Action Code ‘CV-Convert’). Note 1: When the total quantity of the NSN 
5 of 27 

ADC 376 

Att 

being converted to an LSN was previously protected by the 940S, no protection assignment will be 

requested in the 846A. Note 2: When the quantity of the NSN being converted to an LSN was not 

previously protected by the 940S, the 846A converting the NSN to the LSN may concurrently protect 

some or all of the converted LSN quantity. When conversion and protection are concurrent, code ‘1’

or ‘2’ in the 846A LIN01 will be used in conjunction with 846A BIA02 Report Type Code TE with 

BIA06 Action Code ‘CV-Convert’.

(e) DSS will confirm re-identification has been completed with a 947I 

Inventory Adjustment with W1901 QSAR Code ‘AF-Stock Number Change’ (Use to identify inventory 

adjustment increases and decreases due to stock number changes (DI Code D8K /D9K functionality.) 

Note: When the 846A is used to concurrently convert and assign protection to material, then an 846A 

Asset Reclassification Response will ALSO be provided to confirm the protection assignment (846A 

BIA02 Report Type Code TD with BIA06 Action Code 24-On Hold). 

(4) When an LSN is not established:

(a) If there was not a previously established LSN for the less than unit of 

issue, EBS will establish a new LSN for the less than unit of use material. Catalog data is sent to DSS and 

Navy using 832N, Catalog Data Support.5

 

(b) Next actions will be determined based on assets availability for the 

NSN associated with the newly established LSN. Refer to steps (2) and (3) above. 

2) When NSY is assigning protection to unprotected material or modifying Document 

number, JO, or Key Operation (KO) Number or COAR on protected stock: STAFFING NOTE: 

Capability to use 846A for assignment of initial protection (see paragraph ‘g)’ on page 6) was added because it 

was not clear if Navy intent was to always assign initial protection to Navy owned inventory using 940S WSR 

transaction. If all Navy initial protection scenarios are covered by 940S, this capability can be removed from 846A. 

[IMSP Team Response to Staffing Note: Navy owned assets for which the 846A will be used to protect will 

be Mission Support Materiel (MSM) stock until balances have been depleted and only DLA inventory 

remains. All other Navy inventory should be protected upon receipt based upon the prepositioned materiel 

receipt (PMR) data, from there Navy will only use the 846A to modify or remove associated Document 

number, JO and KO from DSS records. (ASpry/DLA verified with JKill/Navy 5/17/2010) 

[Based on this response, capability will remain in the transaction since it seems to be needed in 

transition and could be a tool in Navy’s tool box if they find post-transition reasons to use the 846A to 

assign initial protection. DLA IMSP Team representative concurred with leaving capability in 

transaction 5/25/2010].

a) Material will be on-hand recorded in DLA or Navy ownership at a co-located 

DSS IA worksite in support of a scheduled job to be performed at a shipyard. This material will be 

stored and protected against a specific document number and JO combination in both EBS and DSS 

(DLA Owned) or MAT and DSS (Navy Owned). The KO number is informational in DSS and EBS but 

is used in MAT as part of the protection methodology. The COAR is also informational and facilitates 

DSS/IA site processes. However, all 4 data elements can be assigned or modified by the 846A, when the 

material is in storage. For Rip Out material - modifications to the KO will be an overlay therefore all 

applicable KOs must be provided on the 846A. Additionally, the COAR may also be modified. 

b) When material is Navy owned the exchange of all transactions below will be 

between MAT and DSS. When material is DLA owned the exchange of all transactions below will be 

among MAT, EBS and DSS. 

 

5

 PDC 360A (reference 3b) provides for DLMS 832N and associated procedures. 
6 of 27 

ADC 376 

Att 

c) There are times when the engineers at the shipyards will need to re-identify the 

document number or JO or KO associated with a specific quantity to another in support of an urgent 

maintenance job. The quantity on the request maybe less than the original quantity on the Requisition 

Alert, but will never be greater than the original quantity. Additionally, when modifying the protection 

JO, the separate COAR may also need to be modified to match the new JO (the separately cited COAR 

and the COAR embedded in the JO must be kept in sync). Data will be entered into MAT requesting 

EBS to update the JO, KO and COAR associated with specific document number(s). MAT will submit 

to DLA EBS an 846A Asset Reclassification Request requesting that the protection be changed from 

one Document number and JO combination to another (846A BIA02 Report Type Code TE with BIA06 

Action Code ‘A6-Modified’). Upon receipt of the 846A request, EBS ensures there is sufficient 

quantity on-hand related to document number(s) and sends an 846A request to the associated DSS site. 

The 846A will reflect the current document number, JO and COAR combination as well as the new 

document number, JO and COAR as applicable. The document number, JO and COAR when being 

revised will have a ‘from’ and ‘to’ value. The KO is informational and will be an overlay; there will not 

be a ‘from’ and ‘to’ value for the KO. 

d) DSS will receive and process the 846A Asst Reclassification Request to modify 

the relationship of the current Document number and JO/KO/COAR to another. When the action has 

been completed DSS will send an 846A Asset Reclassification Response to EBS. EBS will not modify 

the JO or KO or COAR associated with a specific document number until the 846A, is received back 

from DSS indicating that the action has been completed (846A Asset Reclassification Response 

transaction will be provided to confirm the protection modification (846A BIA02 Report Type Code TD 

with BIA06 Action Code ‘S Re-record’). EBS will then change the JO/KO/COAR on the internal 

protection table and send the 846A, to the associated NSY site as confirmation that the requested 

protection modification has been completed. 

e) When material is no longer required by the NSY site for its original intended 

purpose an 846A Asset Reclassification Request will be submitted by the NSY to EBS. When reference 

to all protection is to be removed, Action Code ‘RA’ will be reflected on the 846A request to remove all 

JO, KO, COAR and protection document number references currently protecting the material in EBS and 

DSS (846A BIA02 Report Type Code TE with BIA06 Action Code ‘RA-Remove’). EBS will send the 

846A transaction to DSS requesting the reference to JO/KO/COAR and document number be removed. 

When DSS completes the action, DSS will send an 846A Asset Reclassification Response to EBS 

confirming that the protection was removed (1/BIA02 Report Type Code TD with 1/BIA06 Action Code 

‘13-Cleared’). EBS will remove document number and JO/KO/COAR reference from protection table, 

allowing assets to be available for global use. EBS will also send an 846A asset reclassification response

to the associated NSY site as confirmation that the reclassification request has been completed. The 

846A will cite 1/BIA02 code TD with 1/BIA06 Action Code ‘13-Cleared’). 

f) Navy may provide a ‘default’ JO/KO and COAR number for EBS to retain material 

under generic protection in anticipation of a new maintenance requirement. This information is provided to 

DSS for update and follows the procedure in paragraph d above. 

g) For any unprotected Navy owned material in storage that is to be assigned protection 

for a new maintenance requirement, Navy may submit an 846A Asset Reclassification Request to DSS 

identifying the Document number and JO combination to be assigned for protection (846A BIA02 Report 

Type Code TE with BIA06 Action Code ‘76-Assign’). The KO number may also be provided, but will be 

informational only. Additionally, the separate COAR may need to be identified and match the assigned JO

(the separately cited COAR and the COAR embedded in the JO must be in sync). The document number, JO, 

KO and COAR being assigned will have a ‘to’ value only. There will be no ‘from’ value. DSS will receive 

and process the 846A request to assign protection. When the action has been completed DSS will send an 
7 of 27 

ADC 376 

Att 

846A Asset Reclassification Response to MAT confirming protection was assigned (846A BIA02 Report 

Type Code TD with Action Code 24-On Hold). [See Staffing Note on page 5 at paragraph 2), which 

referenced this paragraph; as indicated at paragraph 2 capability will be retained in transaction.] 

h) In instances when the requisition alert document number and JO in the in the 846A

request submitted to EBS by Navy do not match an entry in the EBS protection table, EBS will generate an 

846A Asset Reclassification Denial Transaction (846A BIA02 Report Type Code TD with BIA06 Action 

Code DE-Deny) back to requesting site with an asset reclassification denial code, indicating no record of 

Document number and JO combination found in EBS, modification not accomplished. When EBS requests 

DSS modify the requisition alert document number and JO combination and the entries do not match DSS 

records, DSS will notify EBS that the modification was not accomplished using the 846A asset 

reclassification denial transaction with the same asset reclassification denial code. EBS will, in turn, 

generate the same 846A reflecting the Asset Reclassification Denial Code to the NSY site when request for 

change was not accomplished. When assets are Navy owned MAT will communicate the same request 

directly to DSS. This PDC proposes new Asset Reclassification Denial Code ‘A’ for this purpose. Code A: 

Asset Reclassification Request denied. No record of same Document number and Job Order (JO) 

combination found in the EBS protection table or DSS records. STAFFING NOTE: Paragraph modified to 

allow DSS to deny the modification request when the protection document number and JO do not match DSS 

records. Complements EBS rejection to Navy when data does not match EBS records.

i) If the Navy request submitted to EBS to modify the requisition alert document number 

and JO in EBS reflects a quantity greater than the protected quantity associated with the entry for the same 

document number and JO combination on the protection table, then EBS will generate an 846A Asset 

Reclassification Denial Transaction back to the requesting site with a new Asset Reclassification Denial 

Code, indicating the quantity on the request does not match DLA records. When the EBS request to DSS to 

modify the requisition alert document number and JO combination reflects a quantity greater than the 

protected quantity associated with the entry for the same document number and JO combination on DSS 

records, DSS will notify EBS using the 846A with the same asset reclassification denial code that the quantity 

on the request does not match DLA records. EBS will in-turn generate the same 846A reflecting the Asset 

Reclassification Denial Code to the NSY site when request for change was not accomplished. When assets are 

Navy owned MAT will communicate the same request directly to DSS. New Asset Reclassification Denial 

Code ‘B’ is assigned for this purpose: Code B: Asset Reclassification Request denied. Request quantity 

was greater than the protected quantity associated with the same document number and JO combination. 

STAFFING NOTE: Paragraph was modified in PDC to allow DSS to deny the modification request when 

the quantity is greater than quantity on record for doc number and JO. Complements EBS rejection to Navy 

when quantity does not match EBS records. 

j) When EBS request DSS modify the requisition alert document number and JO 

combination against a specific material and quantity and DSS record indicates insufficient quantity is available 

against the same document number and JO combination, DSS will generate an 846A Asset Reclassification 

Denial Transaction back to the EBS with an Asset Reclassification Denial Code, indicating the quantity on the 

request does not match DSS records. EBS will generate the same 846A reflecting the Asset Reclassification 

Denial Code to the NSY site when request for change was not accomplished. Asset Reclassification Denial 

Code B in paragraph above would apply.  A.Spry/DLA IMSP Team representative recommended 

deletion of paragraph j) per staffing note and responses below.

PDC STAFFING NOTE: This denial condition seems to be the same as the one in the above paragraph i) 

where we added the sentence relative to DSS. The paragraph above addresses when the request quantity is 

greater than the protected quantity...that is essentially the same as this paragraph where the protected quantity 

is insufficient to cover the request quantity. At one time the IMSP team discussed that the modification from 

one document number and JO to another had to be for the total quantity protected by that document number/JO 

combination (No Partials). Perhaps this paragraph is intended to cover the condition when the modification 
8 of 27 

ADC 376 

Att 

request quantity is less than the quantity protected by that document number/JO. If so, Navy or DLA must 

rewrite this paragraph to cover that condition. If partials are allowed, that is, the modification request quantity 

can be less than the protected quantity, then this paragraph and code would be unnecessary as the condition of 

insufficient quantity is covered in the previous paragraph.

A.Spry/DLA Response: The design team was thinking paragraph (i) describes a scenario when the quantity on 

the modification request is greater than currently assigned to the document number and JO, paragraph (j) was a 

scenario when modification was requested and DSS has insufficient quantity to modify. We were trying to 

identify the difference when there significant differences in the protection between DSS and EBS for 

protection. Since these modifications would be systemic and not necessarily involve the physical pulling 

or counting of inventory we felt there was a need to know when quantity’s associated with specific 

document number and JO were different between each system. This could defer any denials when 

material is called out on a funded requisition (A.Spry 5/17/2010). 

DLMSO RESPONSE: As long as we are describing systemic record to record quantity comparison, then 

paragraph (i) as written covers the condition when the 846A sent to DSS requests protection modification for a 

quantity greater than DSS has on record for the same document number and JO combination. That is, DSS has 

an insufficient quantity on their record to modify for that document number and JO combination. DLMSO 

recommends paragraph j) be deleted from the ADC.

3) When DLA is requesting protection of stock available at the Local site in support of a 

requisition alert: 

a) EBS receives requisition alert from NSY or FRC site and determines unprotected 

stock is available at the co-located site.

b) EBS will flag the inventory to prevent other actions against quantity on 

requisition alert until confirmation of protection is received from DSS.

c) To protect material at an FRC site EBS will generate a 940S WSR for rewarehousing and protection (Service Performed Code ‘7’) to DSS for the available quantity. DSS will 

reply with a 943A and EBS will internally move quantity to Purpose Code ‘E’.

d) To protect material at an NSY site EBS will generate a 940S WSR for rewarehousing and protection (Service Performed Code ‘7’) to DSS for the available quantity. In addition to 

the protection document number the 940S will include the JO, KO and COAR. DSS will reply with a 943A 

and EBS will update the protection table and internally move quantity to Purpose Code ‘E’. The 943A 

response from DSS will reflect the same document number, JO, KO and COAR on the initial request, thus 

allowing EBS to confirm protection correctly. 

PDC STAFFING NOTE FOR DLA: Earlier paragraphs in the PDC address protecting NSY materiel 

by JO number and document number, in addition to Purpose Code E. Does EBS expect DSS to return 

the document number and JO number for NSY materiel in the 943A WSA, for EBS to use to establish a 

cross reference to JO and document number to protect the NSY material? DLA must advise and update 

this paragraph as required in response to PDC. A.Spry/DLA 5/17/2010 response/update provided for 

ADC at yellow highlighted sentence at the end of paragraph d) above.

 e) As an alternative to the 940S/943A exchange outlined above, DLA may employ 

the 846A to assign initial protection to unprotected DLA owned material when it is known rewarehousing is not required as the DLA owned unprotected stock is in storage at the IA worksite and 

EBS knows the location of the material, e.g., unprotected material associated with unit of use LSNs. 

Under this alternative, for any unprotected EBS owned material in storage that is to be assigned 

protection based on a requisition alert, EBS will submit an 846A Asset Reclassification Request to DSS 

identifying the Document number and JO number combination to be assigned for protection (846A 

BIA02 Report Type Code TE with BIA06 Action Code ‘76-Assign’). The KO number may also be 

provided, but will be informational only. Additionally, the separate COAR may need to be identified 
9 of 27 

ADC 376 

Att 

and match the assigned JO (the separately cited COAR and the COAR embedded in the JO must be in 

sync). The document number, JO, KO and COAR being assigned will have a ‘to’ value only. There will 

be no ‘from’ value for the document number, JO, KO or COAR. DSS will receive and process the 

846A request to assign protection and when the action has been completed DSS will send EBS an 846A 

Asset Reclassification Response to confirm the protection assignment (846A BIA02 Report Type Code 

TD with BIA06 Action Code 24-On Hold). 

e. DLMS Procedures. DLA will submit DOD 4000.25-M, DLMS, procedures to address the 

Asset Reclassification process for BRAC SS&D IMSP, for inclusion in the DLMS manual, Vol 2. 

f. Asset Reclassification Denial Code. Add a new LQ01 qualifier ‘ARD-Asset Reclassification 

Denial’ code to 846A as a local code. Upon approval of the ADC, DLMSO will submit a data 

maintenance request to ASC X12 for a new 1270 qualifier ‘ARD’. Upon ASC X12 approval of the code 

for use in a higher version, ‘ARD’ would become a migration code for 846A:

Asset Reclassification Denial Code 

New code for use with 846A Asset Reclassification Denial Transactions (DS 846A, 1/BIA02 Report Type Code TD)

CODE EXPLANATION 

A Asset Reclassification Request denied. No record of same Document number and 

Job Order (JO) combination found in the DLA Enterprise Business System (EBS) 

protection table or Distribution Standard System (DSS) records.

B Asset Reclassification Request denied. Request quantity was greater than the 

protected quantity associated with the same document number and Job Order (JO) 

combination. 

g. Asset Reclassification Transaction use of Action Codes. Enclosure 1 provides a table 

identifying/summarizing 846A use of beginning segment Report Type Codes and Action Codes in support 

of BRAC IMSP SS&D.

h. DLMS Supplement (DS) 846A, Asset Reclassification, Change Table (includes 

administrative changes throughout to change the term ‘BRAC SS&D/IMSP’ to ‘DLA industrial 

activity support agreement’): 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

1. DLMS 

Intro Notes

Add the following sentence at the end of DLMS Introductory note 1:

Includes data to support Base Realignment and Closure (BRAC) 

Retail Supply, Storage and Distribution (SS&D)/Inventory 

Management and Stock Positioning (IMSP).

Administrative update. Acronyms 

used throughout DS are spelled out 

one time in this introductory note.

This change is no longer required 

because the term “BRAC 

SS&D/IMSP” is being changed to 

‘DLA industrial activity support 

agreement’ throughout DS. 
10 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

2. DLMS 

Intro Notes 

Add ADC 376 to DLMS Introductory note 5:

- ADC 376, Revise DLMS 846A Asset Reclassification and 947I 

Inventory Adjustment to Support Navy BRAC SS&D/IMSP (Supply) 

Identifies DLMS Changes included 

in the DLMS Supplement 

3. 1/BIA01/0

20 

Add Qualifier ZZ with DLMS note:

ZZ Mutually Defined. 

DLMS Note:

1. Used by Navy industrial activities (IAs) to identify the Unit of Use 

Indicator. When included, the quantity and unit of measure values 

associated with this transaction are applicable to the unit of use, 

except when using the transaction to convert from an NSN to a unit of 

use LSN, (BIA02 code TE with BIA06 Action Code CV), then the 

MEA segment provides NSN-LSN conversion information. 

2. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376 and ADC 381.

Supports Navy BRAC Spiral II 

requirements. 

4. 1/BIA02/0

20 

Revise DLMS note for TD and TE:

TD Asset Reclassification Response 

DLMS Note: 

1. Distribution depots/storage activities use for Asset Reclassification 

Denial Response Transactions. Must use with one of BIA06 Action 

Codes 13, 24, S, or DE. 

2. For Asset Reclassification Response Denial transactions (Action 

Code DE), must also cite the Asset Reclassification Denial Code at 

2/LQ01/376/ARD. 

TE Asset Reclassification Request 

DLMS Note: 

Owners use for Asset Reclassification Request Transactions. Must 

use in conjunction with appropriate BIA06 action code identifying 

the reason for the request (one of Action Codes: 23, 62, 76, 86, A6, 

CV, or RA); or, for Asset Reclassification Request Follow-up 

Transactions, must use in conjunction with BIA06 Action Code T 82.

Clarification supports use of 846A. 

Supports Navy BRAC Spiral II 

requirements. 

5. 1/BIA02/0

20 

Revise DLMS notes for existing qualifiers AR and AX:

AR Asset Reclassification Extension Request 

DLMS Note: Distribution depots/storage activities use for Asset 

Reclassification Extension Request Transactions. Only used with 

assert reclassification request for supply condition code (SCC) 

change. 

AX Asset Reclassification Extension Response 

DLMS Note: Owners use for Asset Reclassification Extension 

Response Transactions. When disapproving an extension request, must 

use in conjunction with BIA06 Action Code 21. Only used with assert 

reclassification request for supply condition code (SCC) change. 

Administrative update to note 

that codes only apply to asset 

reclassification request for SCC 

change. 

NOTE: No requirement for 

storage activity to request a time 

frame extension was identified for 

BRAC IMSP. As written, this 

capability only applies to SCC 

change with no impact on IMSP. 

Per A.Spry/DLA: Will not 

include in IMSP design. 

5/25/2010 
11 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

6. 1/BIA06/2

0 

Revise DLMS note

82 Follow Up 

DLMS Note: Asset Reclassification Request Follow-up. Use to 

follow up on previously submitted Asset Reclassification Request.

for supply condition code change. Use when no response (either 

an inventory adjustment transaction or an asset reclassification 

response denial was received. Used with BIA02 code TE only. 

PDC STAFFING NOTE: If 

DLA and Navy desire this followup capability for BRAC 

SS&D/IMSP, please comment to 

that effect. Follow-up capability is 

for use with SCC change, but could 

be expanded for all asset 

reclassification requests. 

ISMP design had not considered 

this, but would like to have this 

expanded to be used by IMSP as 

applicable.(A.Spry/DLA 

5/17/2010) 

DLMSO Response: Revision 

expands use.

7. 1/BIA06/ 

20 

Add new action codes with DLMS notes as follows:

13 Cleared 

DLMS Note: Asset Reclassification Response to confirm 

removal of protection. Use only in response to asset 

reclassification request to remove protection (request action code 

RA). Use with BIA02 code TD only. Authorized for DLA 

industrial activity support agreement only. Refer to ADC 376. 

24 On Hold 

DLMS Note: Asset Reclassification Response to confirm 

assignment of protection. Use only in response to asset 

reclassification request to assign protection (request action code 

76); and in response to request to concurrently convert assets from 

NSN to a unit-of-use LSN and assign protection (request action 

code CV with LIN01 code 1 or 2). Use with BIA02 code TD 

only. Authorized for DLA industrial activity support agreement

only. Refer to ADC 376. 

76 Assign

DLMS NOTE: Asset Reclassification Request to allow DLA or 

Navy Shipyard (NSY) to protect asset(s). Use to assign protection 

JO and document number as well as the informational KO and 

COAR, as required to protect materiel. Authorized for DLA 

industrial activity support agreement only. Used with BIA02 

code TE only. Refer to ADC 376.

S Re-record 

DLMS Note: Asset Reclassification Response to confirm 

modification of protection. Use only in response to asset 

reclassification request to modify protection (request action code 

A6). Use with BIA02 code TD only. Authorized for DLA 

industrial activity support agreement only. Refer to ADC 376. 

 New action codes Continued on next page... 

Supports Navy BRAC Spiral II 

requirements. 

The unit of use LSN concept is 

addressed in PDC 360A and 

ADC 381 (references 3c and 3d 

respectively). 

NOTE: Requirement to convert 

assets from an NSN to an LSN 

and ALSO protect a total or 

partial quantify was not addressed 

in the original PDC, but was 

discussed during IMSP meetings 

which DLMSO participated in. 

DLMSO confirmed requirement 

with DLA and made provisions 

for the requirement in PDC 376A. 
12 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

8. 1/BIA06/ 

20 

BIA06 Action Codes continued from previous page: 

A6 MODIFIED 

DLMS NOTE: Asset reclassification request to modify the 

protection document number, and/or job order (JO) number, 

and/or informational key operation (KO) number for assets in 

storage. Also used to modify the informational COAR when the 

protection JO is being modified. The document number, JO and 

COAR, when being revised, will have from and to value. The KO 

will be an overlay. Used with BIA02 code TE only. Authorized 

for DLA industrial activity support agreement only. Refer to ADC 

376. 

CV Convert 

DLMS NOTE: 

1. Owner/manager Asset Reclassification Request to convert 

assets from an NSN to a unit of use local stock number (LSN). 

Used with BIA02 code TE only. See note 2 below if all or part of 

the quantity converted also needs protection. 

2. When the total or partial quantity being converted to a unit of 

use LSN is also being protected by this same transaction, then use 

2/LIN01/010 codes 1 (total converted quantity protected) or 2 

(partial converted quantity to be protected), in conjunction with 

Action code CV. Partial quantity protection requires two iterations 

of LOOP ID QTY to convey two distinct quantities in the 

transaction for total quantity converted and partial quantity 

protected. 

3. Authorized for DLA industrial activity support agreement. 

Refer to ADC 376. 

 DE Deny 

DLMS Note: Asset Reclassification Response to deny an asset 

reclassification request transaction. Use with BIA02 code TD 

only. When using Action Code DE, must cite an asset 

reclassification denial code (2/LQ01/376/ARD.) 

RA Remove 

DLMS NOTE: Asset Reclassification Request to remove all 

protection. Remove all references to protection Job order number, 

Document Number and informational key operation number 

currently associated with the material in DLA EBS, DSS and 

Navy IA systems. Also used to remove the COAR when the 

protection JO is removed. Used with BIA02 code TE only. 

Authorized for DLA industrial activity support agreement. Refer 

to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 

NOTE: IMSP Team added COAR 

to transactions which have JO 

Number. 
13 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

9. 1/N101/ 

080 

Revise N101 data element DLMS Note 1 and add qualifier XM 

with DLMS note:

DLMS Note 1: Use only one of codes SB, XM, or Z4. 

XM Maintenance Organization Used for Estimate 

DLMS Note: Use when applicable to identify the maintenance 

organization originating the requested action, e.g., Navy Shipyard or 

Fleet Readiness Center. Authorized for DLA industrial activity 

support agreement. Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 

PDC STAFFING NOTE: 

Qualifier XM was not identified 

as a requirement in the PDC 

submitted, but DLMSO 

recommended adding. 

RESPONSE: IMSP design team 

concurs with suggestion.(A.Spry 

5/17/2010) 

10. 2/LIN01/ 

10 

Open LIN01 and add DLMS notes: 

DLMS Note: Use only with Asset Reclassification Request 

Transactions requesting that assets be converted from an NSN to a 

unit of use LSN (1/BIA02/020 code TE with BIA06 code CV), 

and only when the total or partial quantity converted to an LSN by 

this transaction is also to be protected by JO, or document number. 

Associated informational KO and COAR may also be provided as 

applicable. Then use LIN01 codes 1 (total converted quantity to 

be protected) or 2 (partial converted quantity to be protected). 

Partial quantity protection requires two quantities in the 

transaction. Authorized for DLA industrial activity support 

agreement only. Refer to ADC 376. 

 1-The total quantity converted from an NSN to a unit of use LSN 

is also to be protected. 

 2 – A partial quantity converted from an NSN to a unit of use 

LSN is also to be protected. A second iteration of LOOP ID QTY 

is required so that the partial quantity to be protected can be 

identified in addition to the total quantity being converted. 

Supports Navy BRAC Spiral II 

requirements. 
14 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

11. 2/LIN02/ 

10 

Revise data element level DLMS note1, add new note 2, and 

renumber 2 as 3; and add new qualifier ‘SW’ with DLMS notes:

Data element level DLMS notes:

1. Use only one of codes A1, A2, A4, FB, FS, FT, MG, SW, YP or 

ZZ to identify the material. Must use National Stock Number (NSN) 

(code FS) when known, except when appropriate brand name 

subsistence items are identified by the Subsistence Identification 

Number, or when industrial activity materiel is identified by a local 

stock number (LSN). 

2. For DLA industrial activity support agreement Asset 

Reclassification Requests used to reclassify materiel from an NSN 

to a unit of use LSN, cite the ‘FROM’ NSN in LIN02-03 and the 

‘TO’ unit of use LSN in 2/LIN06-07. 

SW Stock Number 

DLMS Notes: 

1. Use to identify a local stock number (LSN), including the unit of use 

LSN assigned for NSN materiel issued at less than the unit of issue. 

For unit of use LSN, cite the cross reference NSN at LIN08-09. 

2. When reclassifying materiel from an NSN to a unit of use LSN 

(BIA06 code CV), must use LIN06-07 to cite the ‘TO’ unit of use LSN, 

and cite the ‘FROM’ NSN (code FS) in LIN02. Authorized for DLA 

industrial activity support agreement only. Refer to ADC 376.

Supports Navy BRAC Spiral II 

requirements. 

PDC STAFFING NOTE to 

NAVY and DLA: Is there a 

need for LSN in 846A 

Reclassification Requests not 

associated with reclassifying 

from an NSN to an LSN, e.g., to 

change JO for an LSN? If yes, 

qualifier for LSN is also needed 

at LIN02 as shown at left; 

however the 846A Data element 

requirements table in the original 

PDC submitted to DLMSO did 

not show this requirement. 

RESPONSE to STAFFING note:

Yes there will be instances when 

an item identified with an LSN 

will have protection applied or 

modified by either EBS or MAT. 

(A.Spry/DLA) 

12. 2/LIN06-

07/010 

Open LIN06-07 and add qualifier with DLMS notes to LIN06:

SW Stock Number 

DLMS Note: Use to identify the unit of use LSN assigned for NSN 

materiel issued at less than the unit of issue when reclassifying 

materiel from an NSN to a unit of use LSN. The NSN is cited at 

LIN02-03. Authorized for DLA industrial activity support 

agreement only. Refer to ADC 376.

Supports Navy BRAC Spiral II 

requirements. 

13. 2/LIN08-

09/010 

Open LIN08-09 and add qualifier with DLMS notes to LIN08:

FS National Stock Number 

DLMS Note: Use to identify the cross reference NSN, when a unit of 

use LSN is identified in LIN02 (do not use with BIA06 action code 

CV-Convert). Authorized for DLA industrial activity support 

agreement only. Refer to ADC 376.

Supports Navy BRAC Spiral II 

requirements. 

14. 2/MEA/ 

040 

Open 2/MEA/040 with DLMS note;

DLMS Note: Use this segment when requesting that the storage 

activity reclassify materiel from an NSN to a unit of use LSN. 

Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 

15. 2/MEA01/ 

040 

Open MEA01 and add new qualifier CF with DLMS note.

CF Conversion Factor 

DLMS Note: 

1. Use to identify the conversion factor to be used to convert FLIS 

NSN unit of issue quantity to LSN unit of use quantity 

2. Value is expressed as R5.4. The decimal point is passed 

within the transaction; leading and trailing zeros are not 

transmitted.

Supports Navy BRAC Spiral II 

requirements. 

DLA advised that value is 

expressed as R5.4. R5.4 meets 

Navy and DLA DSS requirements. 
15 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

16. 2/MEA03/ 

040 

Open MEA03 with DLMS note:

DLMS Note: 

Use to identify the factor by which the FLIS NSN unit of issue 

quantity must be multiplied to convert to the LSN unit of use quantity.

Supports Navy BRAC Spiral II 

requirements. 

17. 2/MEA04/ 

040 

 

Open MEA04 and add DLMS notes at MEA04-01 and MEA04-04:

MEA04-01: 

1. Use to identify the FLIS NSN unit of issue. 

2. DLMS users see the Unit of Issue and Purchase Unit Conversion 

Table for available codes. 

MEA04-04: 

DLMS Notes: 

1. Use to identify the LSN unit of use. 

2. DLMS users see the Unit of Issue and Purchase Unit Conversion 

Table for available codes. 

Supports Navy BRAC Spiral II 

requirements. 

18. 2/DTM01/

100 

Delete DLMS note 1:

1. Use two occurrences of code 036, as needed, for the 

reclassification request transaction only. The first occurrence 

identifies the current categorization associated with the suspended or 

suspected material. The second occurrence identifies the 

categorization to which the suspended or suspected material should 

be reclassified

Administrative correction to DS. 

The DLMS note does not apply to 

this transaction. 

19. 2/REF/ 

140 

Add segment level DLMS notes:

DLMS notes: 

1. Use multiple iterations of the REF segment to provide 

information as needed.

2. Use multiple iterations of the REF segment to provide ‘from’ 

and ‘to’ data as required for Asset Reclassification Request 

transactions requesting modification of protection data (i.e. job 

order number, and associated informational COAR, and 

protection document number) in support of DLA industrial activity 

support agreement. Refer to ADC 376 

Supports Navy BRAC Spiral II 

requirements. 

NOTE: COAR added per IMSP 

Team decision during DSS 

Critical Design Review (CDR). 

20. 2/REF01/ 

140 Modify DLMS note for existing qualifier TN:

TN Transaction Reference Number 

DLMS Note: 1. For asset reclassification associated with SCC 

changes, for suspected items in a non-suspended condition, cite 

the Inventory Control Point (ICP) assigned document number 

controlling the reclassification action. 

4.For asset reclassification associated with DLA industrial 

activity support agreement, this is the controlling document 

number for the Asset Reclassification Request/Response/Denial 

transactions. Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 
16 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

21. 2/REF01/ 

140 

Add the following qualifiers and DLMS notes:

86 Operation Number 

DLMS Notes: Use to identify the informational key operation 

number. There is no ‘FROM’ or ‘TO’ key operation number. The 

key operation number is always an overlay. Authorized for DLA 

industrial activity support agreement only. Refer to ADC 376.

9R Job Order Number 

DLMS Notes: 

1. Use to identify the protection Job Order (JO) Number. 

2. When modifying a JO Number, this is the ‘TO’ number, and the 

‘FROM’ JO number uses qualifier ‘JB’. 

3. When assigning or removing protection, use to cite the JO. 

4. When converting and materiel was previously protected, use to 

cite the protection JO. 

5. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

JB Job (Project) Number 

DLMS Notes: 

1. Only use when modifying a JO number, this is the ‘FROM’ 

Number. The ‘TO’ JO number uses qualifier ‘9R’. 

2. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

CO Customer Order Number 

DLMS Notes: 

1. Use to identify the informational Customer Order Acceptance 

Record (COAR) applicable to the Job Order Number. The 

separately cited COAR and the COAR embedded in the JO need 

to be kept in sync. Accordingly, when modifying the protection 

JO, the separate COAR must also be modified to match the 

associated JO. 

2. When modifying a COAR to match the associated JO, this is 

the ‘TO’ number, and the ‘FROM’ COAR uses qualifier ‘OW’. 

3. When assigning or removing protection by JO, use to 

separately cite the COAR associated with the JO. 

4. When converting and materiel was previously protected by JO, 

use to separately cite the COAR associated with the JO. 

5. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376 

OW Service Order Number 

DLMS Notes: 

1. Only use when modifying a COAR, this is the ‘FROM’ COAR. 

The ‘TO’ COAR uses qualifier ‘CO’. 

2. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 

PDC STAFFING NOTE on KO: 

DLMSO understanding is that the 

Key operation number is always an 

overlay and there is no ‘from’ and 

‘to’ required. Required Navy-DLA 

response. 

FINAL KO RESPONSE: 

A.Spry/DLA, Correct the KO will 

be overlay not a ‘from’ and ‘to’ 

data element. 5/25/2010.

[PRELIMINARY KO 

RESPONSE: 

There will be instances for NSY 

owned material when the KO is 

modified when it is applied to MCT 

process. ASpry verified with JKill 

5/17/2010 

DLMSO COMMENT: While this 

may be true, do not understand the 

need for a ‘from’ and ‘to’ KO. That 

is the KO is informational to DSS. 

While they will have it on their 

record associated with the document 

number, they will not protect by it. 

Therefore, they will not need to 

match the ‘from’ KO on the 846A to 

their DSS records before they 

change/overlay it. DSS only needs 

to match on the ‘from’ Document 

number and JO before they can 

modify the protection. So ‘from’ and 

‘to’ is not needed for the KO.] 

A.Spry/DLA comment 8/19/2010: 

Since the data element will be on 

additional paper work generated by 

DSS for NSY personnel when 

material is issued it is important to 

the NSY sites that this be updated 

DLMSO RESPONSE 8/26/10: 

DLMSO understanding is this is 

accomplished by overlay rather than 

‘from and to’ values. 

COAR added per IMSP Team 

decision during DSS CDR. COAR 

is informational, however A.Spry 

confirmed that ‘FROM’ and ‘TO’ 

COAR values are needed for 846A 

so that COAR on record does not 

become out-of-synch with JO when 

JO is modified. 
17 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

22. 2/REF01/ 

140 

continued

18 Plan Number 

DLMS Notes: 

1. Use to identify the protection document number (document 

number under which the materiel is protected.) This includes 

requisition alert document number and Navy funded document 

number. Use qualifier ‘TN’ for the controlling document number 

for the Asset Reclassification Request/Response transactions. 

2. When modifying the protection document number, this is the 

‘TO’ number, and the ‘FROM’ number uses qualifier ’T9’. 

3. When assigning or removing protection, use to cite the 

protection document number. 

4. When converting and materiel was previously protected, use to 

cite the protection document number. 

5. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

T9 Documentation Affected Number 

DLMS Notes: 

1. Only use when modifying the protection document number 

(document number under which materiel is protected, includes 

requisition alert document number and Navy funded document 

number). This is the ‘FROM’ number. The ‘TO’ number uses 

qualifier ‘18’. 

2. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

STAFFING NOTE: 

DLMSO understanding is that 

846A will be used to modify the 

document number (doc#) under 

which the materiel is protected, 

and that this could be a 

‘requisition alert doc#’ or a 

‘Navy funded doc#’. If that 

understanding is accurate, 

DLMSO recommends a generic 

qualifier for the protection doc# 

under which the materiel is 

protected. 

RESPONSE: Yes is can be 

either funded or requisition alert 

document number depending 

upon material owner. 

(A.Spry/DLA) 

23. 2/REF04-

01/ 140 

Revise DLMS note for existing qualifier W8-Suffix Code:

DLMS Note: Use in to identify the suffix code associated with 

REF01 code 18, F8, or T9, or TN.

Supports Navy BRAC Spiral II 

requirements. 

24. 2/PER/ 

150 

Open optional PER segment with the standard DLMS notes. Administrative update to provide 

for optional use of PER segment 

to identify points of contact, 

consistent with other DLMS 

Supplements. 
18 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

25. 2/QTY/ 

320 

Revise current DLMS segment level note and add new note 2:

DLMS Note: 

1. Use multiple iterations of the 2/QTY/320 loop to stratify 

quantity on hand by material classification. Use only in material

Asset Reclassification Request transactions (1/BIA02/20 code 

TE). 

2. When an asset reclassification request transaction is requesting 

conversion of an NSN to a unit of use LSN, and concurrently 

requesting assignment of protection to a partial quantity of the 

quantity converted (BIA02 code TE with BIA06 Action Code CV 

in conjunction with LIN01 code 2), then two iterations of 

2/QTY/320 loop must be used to convey two distinct quantities in 

the transaction for total quantity to be converted and partial 

quantity to be protected. Supports DLA industrial activity support 

agreement. Refer to ADC 376. 

Administrative update at DLMS 

Note 1. 

DLMS Note 2 supports Navy 

BRAC Spiral II requirements. 

 

26. 2/QTY01/

320 

Revise DLMS note for existing qualifier QH

QH Quantity on Hold 

DLMS Note: 

Use only for supply condition code (SCC) reclassification request 

transactions (BIA02 code TE with BIA06 Action Code 23, 62, or 

86). Use to identify the quantity for which SCC reclassification is 

requested; otherwise do not use. 

Administrative update to 

document that ‘quantity on hold’ 

related to SCC asset 

reclassification request. This 

PDC expands 846A use beyond 

the original DLMS enhancement 

use. ‘Quantity on hold’ was 

associated with suspended SCCs. 
19 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

27. 2/QTY01/ 

320 

Add qualifiers V3 and XT and with DLMS note:

V3 Transfer Quantity 

DLMS Note: 1. Use only with asset reclassification requests 

transactions which request an NSN be converted to a unit of use 

LSN (BIA02 code TE with BIA06 Action Code CV-Convert); 

otherwise do not use. 

2. When LIN01 is not used, or LIN01 cites code1, only this 

quantity field is used in the transaction. It represents the quantity 

to be converted without a request for protection assignment (no 

LIN01 code); or the quantity to be converted with a request for 

protection assignment when the entire conversion quantity is to be 

protected (LIN01 code 1). When protecting the entire quantity or 

the converted quantity was previously protected, the protection 

information will be cited in 2/REF/140. When there is no 

protection assignment request associated with the conversion 

(LIN01 not used and quantity was not previously protected), then 

no protection information (JO, protection document number, 

informational KO or COAR) will be cited in 2/REF/140., 

3. When LIN01 code 2 is used (indicating that only a PARTIAL 

quantity converted from an NSN to unit of use LSN is to be 

protected, then a second iteration of the QTY segment must be 

used to cite a second quantity (code XT) to identify the partial 

quantity to be protected. 

4. Authorized for use under DLA industrial activity support 

agreement only. Refer to ADC 376.

XT Protected Quantity 

DLMS Note: 1. Use with asset reclassification requests to assign 

protection (BIA02 code TE with BIA06 Action Code76-Assign); 

and with requests to assign protection to a partial quantity when 

concurrently requesting conversion from an NSN to a unit of use 

LSN ((BIA02 code TE with BIA06 Action Code CV-Convert in 

conjunction with LIN01 code 2); otherwise do not use. When 

concurrently requesting protection for a partial quantity being 

converted to a unit of use LSN, then 2 iterations of the QTY 

segment must be used. One iteration will cite code V3 for the 

total quantity converted, and one iteration will cite code XT for 

the partial quantity to be protected. When requesting protection 

assignment to a partial quantity, the applicable protection data 

(JO, protection document number, informational KO/COAR) cited 

in 2/REF/140 applies only to this partial protection quantity. 

2. Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements to use 846A Asset 

Reclassification Request 

transaction to convert a quantity 

from an NSN to a unit of use 

LSN, and to also protect only a 

portion of the quantity converted, 

in this same reclassification 

request transaction. 
20 of 27 

ADC 376 

Att 

Item

# 

Location DS 846A Asset Reclassification 

Revision 

Reason 

28. 2/LQ01/ 

376 

Revise DLMS note for existing qualifier ARD:

ARD Asset Reclassification Denial Code 

DLMS Note: Storage activities must use with Asset 

Reclassification Response Denial Transactions (BIA02 code TD

in conjunction with BIA06 Action Coode DE) to identify the 

reason for the denial.

At this time a local code ‘ARD’ is established for use in 846A, 

version 4010. A data maintenance action will be submitted for 

establishment of ‘ARD-Asset Reclassification Denial Code’ in a 

future version.

29. 2/N101/ 

450 

Revise N101 data element DLMS Note 1 and add qualifier XM with 

DLMS note:

DLMS Note 1: Use only one of codes SB, XM, or Z4. 

XM Maintenance Organization Used for Estimate 

DLMS Note: Use when applicable to identify the maintenance 

organization e.g., Navy Shipyard or Fleet Readiness Center. 

Authorized for DLA industrial activity support agreement. Refer 

to ADC 376.

Supports Navy BRAC Spiral II 

requirements. 

PDC STAFFING NOTE: This 

was not identified as a requirement 

in original PDC submitted, but 

DLMSO recommends adding for 

846A sent to NSY or FRC. 

RESPONSE: IMSP concurs with 

this suggestion.

i. DS 947I Inventory Adjustment Change Table: 

Item # Location 

Version 

4030 

DS 947I Inventory Adjustment 

(Table Locations address 947I version 4030, corresponding 

changes made to version 4010) 

Reason 

1. DLMS 

Intro 

Notes

Add the following sentence at the end of DLMS Introductory note 1:

Includes data to support Base Realignment and Closure (BRAC) 

Retail Supply, Storage and Distribution (SS&D)/Inventory 

Management and Stock Positioning (IMSP).

Administrative update. Acronyms 

used throughout DS are spelled out 

one time in this introductory note. 

This change is no longer required 

because the term “BRAC 

SS&D/IMSP” is being changed to 

‘DLA industrial activity support 

agreement’ throughout DS. 

2. DLMS 

Intro 

Notes 

Add ADC 376 to DLMS Introductory note 6:

- ADC 376, Revise DLMS 846A Asset Reclassification and 947I 

Inventory Adjustment to Support Navy BRAC SS&D/IMSP (Supply) 

Identifies DLMS Changes 

included in the DLMS 

Supplement 

3. 2/W1504/ 

0200 

Add Qualifier ZZ with DLMS note:

ZZ Mutually Defined. 

DLMS Note:

1. Used to identify the Unit of Use Indicator. When included, the 

quantity and unit of measure values associated with this 

transaction are applicable to the unit of use. 

2. Authorized DLMS enhancement for DLA industrial activity 

support agreement only. Refer to ADC 376 and ADC 381.

Supports Navy BRAC Spiral II 

requirements. Code to distinguish 

unit of use requirements. 
21 of 27 

ADC 376 

Att 

Item # Location 

Version 

4030 

DS 947I Inventory Adjustment 

(Table Locations address 947I version 4030, corresponding 

changes made to version 4010) 

Reason 

4. 2/W1902/ 

0200 

Add DLMS Note 3 to credit/debit quantity:

DLMS Note: 3. For inventory adjustments resulting from converting 

an NSN to a unit-of-use local stock number (LSN), under DLA 

industrial activity support agreement, the loss transaction will cite 

the NSN loss quantity in W1902 and FLIS unit of issue in W1903. The 

gain transaction will cite LSN gain quantity in W1902 and the LSN 

unit of use in W1903. Refer to ADC 376.

Supports Navy BRAC Spiral II 

requirements. 

5. 2/W1903/ 

0200 

Add DLMS Note 2 to unit or basis for measurement code:

DLMS Note: 2. For inventory adjustments resulting from converting 

an NSN to a unit-of-use local stock number (LSN) under DLA 

industrial activity support agreement, the loss transaction will cite 

the FLIS unit of issue in W1903. The gain transaction will cite the 

LSN unit of use in W1903. Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 

6. 2/W1905/ 

0200 

Revise data element level DLMS note1 and add new qualifiers ‘SW’

and ‘ZR’ with DLMS notes:

Data element level DLMS notes:

1. Use only one of codes A1, A2, A3, A4, FB, FS, MG, NN, SW, YP, 

ZR or ZZ to identify the materiel. shipped. Must use National Stock 

Number (NSN) when known, except, when appropriate, brand name 

subsistence items are identified by the subsistence identification 

number or when industrial activity materiel is identified by Local 

Stock number (LSN) or Materiel Control Tracking (MCT) tag 

number. An exception is also authorized for CAV where materiel 

may be identified by the National Item Identification Number (NIIN) 

when the Federal Supply Code (FSC) is not available.

SW Stock Number 

DLMS Notes: 

1. Use to identify a local stock number (LSN), including the unit of use 

LSN assigned for NSN materiel issued at less than the unit of issue 

except as noted below for conversion from NSN to unit of use LSN. 

2. For inventory adjustments resulting from converting an NSN to a 

unit of use LSN, the NSN is cited at W1905 for the inventory 

adjustment loss transaction, and the unit of use LSN is cited at 

2/N901/0400 W1905-06 for the inventory adjustment gain transaction. 

Authorized for DLA industrial activity support agreement only. Refer 

to ADC 376. 

ZR Service Control Identification 

DLMS Note: Use to identify Materiel Control Tracking (MCT) tag 

number. The MCT tag number is an authorized DLMS enhancement 

under DLA industrial activity support agreement. Refer to ADC 376.

Supports Navy BRAC Spiral II 

requirements. 

ADC 376 change for qualifier 

‘SW’ corrects mapping provided 

by PDC 376A. Change is based 

on DLA comment that for 

testing, DLA DSS is using the 

W1906 for the gain LSN in the 

947I for D8K functionality; in 

addition, review of current 

DAAS map for 947I supports use 

of W1905-06 for the inventory 

adjustment gain materiel 

identification (whether NSN, 

LSN, etc). [PDC 376A 

incorrectly reflected mapping to 

N901 (see rows 8 and 10 of this 

change table).] 

MCT tag number was previously 

added to 947I by PDC 366A. It is 

being incorporated in ADC 376 for 

consistency with changes made to 

846A by ADC 376. 
22 of 27 

ADC 376 

Att 

Item # Location 

Version 

4030 

DS 947I Inventory Adjustment 

(Table Locations address 947I version 4030, corresponding 

changes made to version 4010) 

Reason 

7. 2/W1907/

0200 

Add the following qualifier and DLMS notes:

FS National Stock Number 

DLMS Note: 1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use 

indicator is included and the unit of use Local Stock Number (LSN) 

is identified as the primary materiel identification in W1905. 

Authorized DLMS enhancement under DLA industrial activity 

support agreement. 

RV Repair Tag Number

DLMS Note: Use with Code ZR to identify the MCT tag number 

suffix.

Supports Navy BRAC Spiral II 

requirements. 

When a unit of use LSN is 

identified in W1905, the crossreference NSN will be included 

here (previously identified in 

PDC 366A). 

NOTE: Per IMSP Team 

decision, MCT Tag Suffix is no 

longer a separate data element. 

8. 2/N9/ 

0400 

Revise segment level DLMS note 2 and add new note 4:

Segment level DLMS Notes: 

 2. May use a second repetition to identify the new material 

identification when the inventory adjustment results from a stock 

change Number (W1901 Quantity or Status Adjustment Reason 

Code AF). DLMS enhancement. See DLMS introductory note 

4a. For Inventory Adjustment Gain transactions associated with 

stock number change (W1901 Quantity or Status Adjustment 

Reason Code AF (MILSTRAP D8K functionality)), the gain NSN 

(or other materiel identification) is mapped to W1905-06. 

Accordingly, the intent of DLMS note 2 for single inventory 

adjustment (stock number change is unclear and under review. 

4. May use additional repetitions to identify protection 

information as needed to support DLA industrial activity support 

agreement (e.g., protection document number, Job Order (JO) 

number, key operation (KO) number). Refer to ADC 376. 

Removing PDC 376A admin 

update to DLMS Note 2 and 

providing revised administrative 

update. For Inventory 

Adjustment Gain transactions 

associated with stock number 

change (W1901 QSAR Code 

AF), the gain NSN or LSN, etc, 

is mapped to W1905-06. 

The intent of existing DLMS note 

2 is unclear at this time, and 

business rules for use would need 

to be developed in a PDC. Hence 

use is being identified as a DLMS 

enhancement. 

Supports Navy BRAC Spiral II 

requirements. 

9. 2/N901/ 

0400 

Revise data ID level DLMS note 2:

DLMS Note:

2. To identify new material identification when the inventory 

adjustment results from a stock number change, use only one of 

codes 1I, ABV, EQ, FQ, MF, NS, S6, or XD. DLMS 

enhancement. See DLMS introductory DLMS note 4a. For 

Inventory Adjustment Gain transactions associated with stock 

number change (W1901 Quantity or Status Adjustment Reason 

Code AF (MILSTRAP D8K functionality), the gain NSN (or 

other materiel identification) is mapped to W1905-06. 

Accordingly, the intent for use of N901 with single inventory 

adjustment (stock number change) is unclear and under review. 

Administrative DLMS update. 
23 of 27 

ADC 376 

Att 

Item # Location 

Version 

4030 

DS 947I Inventory Adjustment 

(Table Locations address 947I version 4030, corresponding 

changes made to version 4010) 

Reason 

10. 2/N901/ 

0400 

Add or revise qualifiers with DLMS notes:

Revise use for existing qualifier S6: 

S6 Stock Number 

DLMS Note: 

Local stock number (LSN). DLMS enhancement. See introductory 

DLMS note 4a.

Add qualifiers with DLMS notes:

86 Operation Number 

DLMS Notes: Use to identify the key operation number. Authorized 

for DLA industrial activity support agreement only. 

9R Job Order Number 

DLMS Notes: Use to identify the Job Order (JO) Number. 

Authorized for DLA industrial activity support agreement only. 

CO Customer Order Number 

DLMS Note: Use to identify the Customer Order Acceptance 

Record (COAR) applicable to the Job Order Number. Authorized 

for DLA industrial activity support agreement only.  

ABV Book Number 

DLMS Note: Use to identify the publication stock number. DLMS 

enhancement; see introductory DLMS note 4a.

18 Plan Number 

DLMS Notes: 

1. Use to identify the protection document number (document 

under which the materiel is protected). This includes requisition 

alert document number and Navy funded document number. Use 

qualifier ‘TN’ for the controlling document number for the 

Inventory Adjustment transactions. 

2. Authorized for DLA industrial activity support agreement only. 

Revise DLMS note for existing qualifier TN

TN Transaction Reference Number 

DLMS Note: Must use to identify the document number for each 

transaction, except (for DLA only) when the contract number is 

provided in 2/CS/0500.

Supports Navy BRAC Spiral II 

requirements. 

DLMS DATA NOTE: 

‘S6-Stock Number, previously used 

in this segment for ‘Publication 

Number’, is being reassigned for 

use in this segment as Local Stock 

Number (LSN) for consistency 

with other DS. ‘Publication 

number’ is a DLMS enhancement 

not yet implemented, and will be 

reassigned for 947I 2/N901/0400 to 

‘ABV-Book Number’. 

For BRAC SS&D/IMSP, the gain 

LSN maps to the W1905-06, not 

N901 [see row 6 of this change 

table.] 

COAR added per IMSP Team 

decision during DSS Critical 

Design Review (CDR). 

STAFFING NOTE: 

846A will be used to modify/ 

assign the document number 

under which the materiel is 

protected, and that this could be 

a ‘requisition alert doc#’ or a 

‘Navy funded doc#’. 

Accordingly a generic qualifier is 

being used for the ‘protection 

document number’. 

Administrative DLMS update

to identify that the ‘transaction 

reference number’ is an inventory 

adjustment ‘document number’ 

(consistent with changes made to 

other DS). 
24 of 27 

ADC 376 

Att 

Item # Location 

Version 

4030 

DS 947I Inventory Adjustment 

(Table Locations address 947I version 4030, corresponding 

changes made to version 4010) 

Reason 

11. 2/N901/ 

0400 

Add standard DLMS enhancement note to the following qualifiers: 

1l DOD Identification Code (DODIC) 

DLMS note: Use to identify ammunition items. DLMS 

enhancement. See introductory DLMS note 4a. 

EQ Equipment Number 

DLMS note: Use to identify plant equipment. DLMS 

enhancement. See introductory DLMS note 4a. 

FQ Form Number 

DLMS note: Use to identify the form stock number. DLMS 

enhancement. See introductory DLMS note 4a. 

Administrative DLMS update

to identify data as DLMS 

enhancements consistent with 

other DS. Changes are not 

related to BRAC Spiral II but are 

administrative updates being 

made while 947I is open for 

revision under this ADC. 

12. 2/N907-

01/0400 

Revise DLMS note for existing qualifier W8-Suffix Code:

W8 Suffix 

DLMS Note: Use to identify the suffix code associated with N901 

code 18 or TN. 

Supports Navy BRAC Spiral II 

requirements. 

13. 2/N101/ 

1100 

Add qualifier XM with DLMS note:

XM Maintenance Organization Used for Estimate 

DLMS Note: Use when applicable to identify the maintenance 

organization, e.g., Navy Shipyard or Fleet Readiness Center. 

Authorized for DLA industrial activity support agreement only. 

Refer to ADC 376. 

Supports Navy BRAC Spiral II 

requirements. 

j. Data Tables for 846A and 947I submitted by DLA for PDC are at Enclosure 3. 

4. REASON FOR CHANGE: As a result of BRAC 2005 SS&D EBS will be purchasing, storing and 

issuing all consumable items in support of the Navy Industrial sites changes will ensure the same or better 

functionality exist after the implementation of BRAC 2005 as before. 

5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Enterprise Business System (EBS), Material Access Technology (MAT), 

Material Resource Planning (MRP) II and Distribution Storage System (DSS), will be able to comply with 

DLMS standards for the BRAC IMSP Spiral 2 process

b. Disadvantages: None identified.

6. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA and Navy planned 

implementation date is December 2010 

7. IMPACT: 

a. Publications:
25 of 27 

ADC 376 

Att 

1) Requires update to DS 846I and 947I.

2) Requires update to DOD 4000.25-M, DLMS, to add procedures for the BRAC SS&D/ 

IMSP process described by this ADC. DLA J-33 to provide procedures for the DLMS manual, Vol 2. 

b. Automated Information Systems (AIS): DLA Enterprise Business System (EBS), DLA 

Distribution Standard System (DSS), Navy Material Access Technology (MAT), and Navy Material 

Resource Planning (MRP) II systems. 

c. DAAS Mapping. Update DAAS maps to allow new data to pass any applicable edits. There is no 

mapping requirement between MILS and DS 846A since there are no corresponding MILSTRAP or 

MILSTRIP transactions. 

 d. DLMS Data: 

1) New Data Element: Identifies requirement for a new ASC X12 data element ID 1270 

qualifier for Asset Reclassification Denial Code. [Code requirement was also identified in ADC 387]. 

2) Adds existing ASC X12 BIA06 data element ID 306 Action code values to 846A. Action 

codes added to 846A by ADC 376 with short explanation (these codes may be used in other DLMS 

transactions for other purposes) 

846A Action Code Short Explanation 

A6 Modified Asset reclassification request to modify the document number, and/or job order (JO) 

number, and/or key operation (KO) number for assets in storage. 

CV Convert Owner/manager Asset Reclassification Request to change assets from an NSN to a unit of 

use local stock number (LSN). 

DE Deny Storage activity uses to provide an asset reclassification denial response. 

RA Remove Asset Reclassification Request to remove all protection. Remove all references to Job 

order number, key operation number, and Document Number currently protecting the 

material 

S Re-Record Storage activity uses with an asset reclassification response to confirm protection was 

modified 

13 Cleared Storage activity uses with an asset reclassification response to confirm protection was 

removed 

24 On-Hold Storage activity uses with an asset reclassification response to confirm protection was 

assigned 

76 Assign Asset Reclassification Request to request protection of assets (to assign JO, KO, 

protection document number, as required to protect materiel). 

3) Open 846A LIN01 to identify “code” values. 

4) Adds the following to 846A, all of which are also added to other DS by other BRAC SS&D 

IMSP PDCs: Maintenance organization, e.g., Navy Shipyard or Fleet Readiness Center; job order number; 

key operation number; local stock number; COAR. 
26 of 27 

ADC 376 

Att 

5)Adds the following to 947I, all of which are also added to other DS by other BRAC SS&D 

IMSP PDCs: Maintenance organization, e.g., Navy Shipyard or Fleet Readiness Center; job order number; 

key operation number; local stock number; COAR. 

6) Adds ‘protection document number’ and suffix to 846A and 947I. This is the document 

under which the materiel is protected in storage (e.g., materiel could be protected under requisition alert 

document number; Navy funded document number). 

8. COMMENTS TO PDC 376A: 

ORGANIZATION PDC 376A RESPONSE/COMMENT DLMSO Disposition

1 NAVY (NAVSUP) Navy concurs with PDC 376A as written and submits no 

additional changes or amendments. 

Noted. 

2 MARINE CORPS Concurs as written. Noted. 

3 ARMY Concurs. Noted. 

4 USTRANSCOM Abstains. Noted. 

5 DLA Concurs. Noted. 

6 DLA DDC J6N 

(Jim Weiner) 

Paragraph C1D on page 2 it should read “In instances when 

the NSY or FRC unit of USE requisition” PDC has ‘Unit of 

ISSUE’ 

Correction made. 

7 DLA J6U 

(Russ Taylor/ 

Dave Griffin)

For testing we are using the W1906 for the gain LSN in the 

947I D8K. 

Revised DS 947I Change 

Table to map the gain LSN to 

W1906 rather than N901. 

See 947I Change Table, rows 

6, 8, and 10. 

8 DSS Critical 

Design Review 

(CDR) Action 

Item: 

A. Item Data: 

1. Further guidance needed on conversion factor, e.g., 

length, how to apply to unit price of UOU LSN, divide? 

832N/846A wording impact (PDCs)? Also, EBS/Navy need 

a process for creating UOU LSNs for Navy-owned materiel. 

A.Spry/DLA IMSP Team Lead 

response: 6/23/2010: Both the 

NSY and FRC use 

multiplication and fractions. 

The decimal on the conversion 

factor needs to be at least 4 

positions to satisfy FRC, NSY 

and DSS. 

DLMSO added Note to 846A 

to specify newly identified 

conversion factor requirement 

for 4 position decimal.

9 IMSP Team Deleted MCT Tag Suffix as a separate data elements. Update made to 947I. 

10 IMSP Team Added COAR to transactions which had JO Number COAR added to 846A and 

947I by this change. 
27 of 27 

ADC 376 

Att 

ORGANIZATION PDC 376A RESPONSE/COMMENT DLMSO Disposition

11 DLMSO Requested DLA IMSP Team Lead confirm whether COAR 

‘FROM’ and ‘TO’ values were needed for 846A. The 

COAR is imbedded in the JO number. Without from/to 

values, the COAR on record could become out-of-synch with 

the JO Number on record, as the JO number is modified 

using 846A. 

A.Spry/DLA IMSP Team 

Lead confirmed COAR 

‘FROM’ and ‘TO’ values are 

needed in 846A. 

DLMSO Updated DS 846A to 

provide ‘From’ and ‘To’ 

COAR values. 

12 DLMSO 

DLA IMSP Team 

Lead (A. Spry) 

DLMSO: 846A has capability to follow up on a previously 

submitted Asset Reclassification Request transaction, when 

no response was received. If DLA and Navy desire this 

follow-up capability for BRAC SS&D/IMSP, comment to 

that effect in response to the PDC. Follow-up capability is 

currently for use with SCC change, but could be expanded 

for all asset reclassification requests. 

ISMP design had not 

considered this, but would like 

to have this expanded to be 

used by IMSP as applicable. 

(A.Spry/DLA 5/17/2010) 

DLMSO Response: Revised 

DLMS note to expand use. 

See 846A Change Table, row 6.

13 DLA IMSP Team 

Lead (A. Spry) 

Page 5, subparagraph 2c) added new second sentence: 

“The quantity on the request maybe less than the original 

quantity on the Requisition Alert, but will never be greater 

than the original quantity.”

Change incorporated in ADC. 

14 DLA IMSP Team 

Lead (A. Spry) 

8/27/2010 DLMSO provided DLA lead with final draft of 

ADC 376 with latest revisions highlighted, for IMSP 

Team review/comment. 

8/31/2010 DLA Response (A.Spry): DLA IMSP team 

concurs with the changes. 

Noted and ADC finalized. 

Enclosures

1 of 1 

ADC 376 

Enclosure 1 

ENCLOSURE 1 to ADC 376 

Table identifying 846A Action Code Usage in Support of BRAC IMSP 

846A associated with NSN to unit of use LSN conversion, and sometimes protection assignment:

Asset Reclassification REQUEST Transaction (BIA02 Code TE) Asset Reclassification RESPONSE Transaction 

(BIA02 Code TD) 

BRAC SS&D/IMSP 

Related BIA06 

Action Code 

Brief explanation BRAC SS&D/IMSP 

Related BIA06 

Action Code 

Brief explanation 

CV Convert Request to change assets 

from an NSN to unit if 

use LSN when LIN01 is 

NOT USED

response is 

947I for stock 

number 

change 

Not applicable. 

No 846A Response 

when LIN01 not 

used 

When used with LIN01 

code 1: concurrently 

assign protection for 

ENTIRE converted 

quantity.

response is 

947I for stock 

number 

change PLUS

24 On-Hold confirms assignment of 

protection (prepared for entire 

converted quantity) 

When used with LIN01 

code 2 : concurrently 

assign protection for 

PARTIAL converted 

quantity.

Response is 

947I for stock 

number 

change PLUS

24 On-Hold confirms assignment of 

protection (prepared for partial 

converted quantity) 

846A associated with protection assignment, modification, removal, but not associated with NSN to LSN conversion:

Asset Reclassification REQUEST Transaction (BIA02 Code TE) Asset Reclassification RESPONSE Transaction 

(BIA02 Code TD) 

BRAC SS&D/IMSP 

Related BIA06 

Action Code 

Brief explanation BRAC SS&D/IMSP

Related BIA06 

Action Code 

Brief explanation 

76 Assign Assign Protection 24 On-Hold confirms assignment of 

protection 

A6 Modify Modify protection S Re-record confirms modification of 

protection 

RA Remove Remove Protection 13 Cleared confirms removal of protection 

 Asset Reclassification Response Denial 

DE Deny Denial of Asset 

Reclassification Request. 

(Must be used with LQ01 Asset 

Reclassification Denial Codes. 

Codes A, B have been defined.) 

846A also has capability which was NOT identified as required for BRAC SS&D IMSP: 

--Storage activity request for an extension on the asset reclassification request timeframe (BIA02 code AR) 

--ICP to response to the request for extension (BIA02code AX). 

1 of 3 

ADC 376 

Enclosure 2 

ENCLOSURE 2 TO ADC 376 

PROCESS FLOWS 

846A-Navy IA

846A-DWCF-AC "S"

Out

In

PS I/O F

DAASC

41

10.2: Change/cancellation of JON/KO after receipt 

– Final 

MAT

EBS

20100506_Change/Cancel_of_JON/KO_after_receipt_FINAL

3

DLA System

Navy System

NSY Hold 

Queue

1 2

5 4

10

Cost

(Reservation)

12

2a

2b

DSS IA 

Worksite

2c

7b 7a

3a

3c 3b

846A-DWCF

3a

846A- AC “DE” 

w/DC ”A” or “B”

6

846A- AC “DE” 

w/DC ”A” or “B”

846A-DWCF

7

11

7d 7c

9

8

1a

6a

Note: 846A Transactions (request for asset re-identification) as represented in this flow and worksheet apply to 

modifications of JO/KO (may include document number or suffix code) and applies to DWCF and Navy Owned material 

after receipt. 

NSY user requests a change or cancellation to JO/KO associated with a requisition alert after receipt of DLA owned 

material or for Navy owned material. MAT creates appropriate cost transactions and an appropriate 846A is sent to the 

out queue of PSI/OF. -> 1a 

1a. The NSY’s PSI/OF pushes 846A(s) to DAASC. -> 2 

2. DAASC receives and validates 846A(s) -> 2a (DWCF), 2b (Navy IA) 

2a. DAASC routes 846A (DWCF) to EBS ->3 

2b. DAASC validates and routes 846A to DSS IA worksite (Navy owned) ->2c 

2c. DSS IA Worksite receives and validates the 846A for Navy IA owned material. 

 - If unsuccessful, DSS creates/send s a 846A (Navy IA owned) with Action Code “DE” and a Denial Code of “A” 

(can’t find match for document #) or “B” (quantity discrepancy) to DAASC -> 3a 

 - If successful, DSS updates the relationship between material and document number (Navy IA Owned) and 

creates/sends a 846A with an Action Code "S" to DAASC. ->7 

3. EBS will receive the Navy IA’s 846A for DWCF material and validates that the document number and quantity exist 

in EBS. 

 - If unsuccessful, EBS creates a 846A with Action Code “DE” and a Denial Code of “A” or “B” and sends it to 

DAASC. -> 3a 

 - If successful, EBS initiates 846A processing. -> 4 

3a. DAASC receives, validates and places the unsuccessful 846A with Action Code “DE” and Denial Code “A” or “B” 

in the NSY Hold Queue ->3b 

3b. The NSY’s PSI/OF pulls the 846A(s) with Action Code “DE” and Denial Code “A” or “B” from the DAASC NSY 

Hold Queue and pushes these transactions to MAT for processing. ->3c 

3c. MAT processes the 846A (s) with Action Code “DE” and Denial Code “A” or “B”. -> END 
2 of 3 

ADC 376 Encl 2 

Process Flows 

4. EBS flags the material protection table for document number in 846A for DWCF material and sends 846A(s) to 

DAASC. -> 5 

5. DAASC will receive, validate and route the 846A for DWCF material to the DSS IA Worksite.->6 

6. DSS IA Worksite receives the 846A (DWCF Owned material) for validation and processing. -> 6a 

6a. DSS IA Worksite validates the 846A for DWCF Owned material. 

 - If unsuccessful, DSS creates/send s the 846A (DWCF owned) with Action Code “DE” and a Denial Code of “A” or 

“B” to DAASC -> 3a 

 - If successful, DSS updates the relationship between material and document number (Navy IA Owned) and 

creates/sends the 846A with an Action Code "S" confirmation to DAASC. ->7 

7. DAASC receives and validates the 846A with an Action Code "S" for Navy IA owned and DWCF material. -> 7a,7b 

7a. DAASC routes 846A with an Action Code "S" (DLA owned) confirmation to EBS -> 8 

7b. DAASC places the 846A with an Action Code "S" (Navy owned) confirmation in the NSY Hold queue -> 7c 

7c. The NSY’s PSI/OF pulls the 846A(s) with an Action Code "S" (Navy owned) confirmation and pushes these 

transactions to MAT for processing. -> 7d 

7d. MAT updates the JO/KO JML with the 846A with an Action Code "S" confirmation. -> 12 

8. EBS will receive and process 846A with an Action Code "S" (DLA owned) confirmation and passes image of the 

846A with an Action Code "S" confirmation to DAASC. ->9 

9. DAASC receives and validates the 846A with an Action Code "S" (DLA owned) confirmation and places the 

transaction in the NSY Hold Queue. -> 10 

10. The NSY’s PSI/OF pulls the 846A(s) with Action Code "S" (DLA and Navy owned) confirmations and pushes these 

transactions to MAT for update. -> 11 

11. MAT updates the JO/KO JML with the 846A with an Action Code "S" confirmation. -> 12 

12. MAT’s existing interface to Cost will update the reservation table in Cost for the future A0_ issue document. ->

END 
3 of 3 

ADC 376 Encl 2 

Process Flows 

OUT

IN

PS I/O F

45

11.1: Less Than Unit of Issue – FINAL

MRPII

MAT

511R (A0_) 511R (A0_)

2

DAASC EBS

846A

3

6

IF5 4

013456789

UI :BX

1 BX : 10 EA

OHB: 4 BX

Order : 2 ea

DSS IA Worksite

846A

U13456789

UI :EA

10 EA : 1 BX

OHB: 10 EA

5f

940R

U13456789

UI :EA

10 EA : 1 BX

Issue Qty: 2 EA

Inventory Record

013456789

OHB: 3 BX

U13456789

OHB: 8 EA

5a

Status 

Process

Funded 

Requisition

DLA’s BRAC SS&D IT solution must be capable of moving material to the Navy Industrial Sites at 

its wholesale unit of issue but subsequently, issue and bill on a non-standard unit of issue (unit of 

use) to reflect actual Job/Work Order requirements

DLA System Navy System

20100506_Less_Than_Unit_of_Issue_FINAL

1b

1a

1b1

947I 

(D8K/D9K)

5c

511R (A0_)

846A

5b

5d

5e

Protection

940S

U13456789

UI :EA

10 EA : 1 BX

OHB: 10 EA

940S 4a

4b

940S

4c

943A

4d

4e 4f 943A

1a. FRC User requests Unit of Use material which triggers IF5. ->2 

1b. NSY user requests Unit of Use material which triggers MAT to create a 511R (A0_) -> 1b1 

1b1. PS I/O F receives in the out folder and sends the 511R (A0_) to DAASC -> 3 

2. IF5 creates 511R (A0_) and sends to DAASC. ->3 

3. DAASC receives, validates and routes the 511R to EBS. 

4. EBS receives the unit of use 511R (Requisition Alert /Issue Order) with appropriate DLMS qualifier. 

• Issue Order - If sufficient quantity is on hand at the UOU (e.g., Mission Support Material 

(MSM) stock)), the request becomes back ordered, ->6. 

• Requisition Alert- If sufficient quantity is on hand at the UOU (e.g., Mission Support 

Material (MSM stock)), the quantity becomes protected, ->6. 

• When EBS recognizes the UOU on the 511R (does not match the FLIS UOI) a request for 

Re-identification of Assets (846A) will be utilized to re-identify quantity to UOU. ->4a 

4a. EBS sends requests for rewarehousing and re-classification to protect assets (940S AC#7) to DAASC. -

>4b, 5a 

4b. DAASC receives and passes the 940S to DSS IA worksite. ->4c 

4c. DSS IA Worksite receives and processes the 940S ->4d 

4d. DSS IA Worksite rewarehouses stock from DD and generates 943a to DAASC -> 4e 

4e. DAASC receives and passes the 943a to EBS. -> 4f 

4f. EBS receives and processes the 943a. -> 5a 

5a. EBS sends requests for re-identification of assets (846A) to DAASC. ->5b 

5b. DAASC receives and passes the 846A to DSS IA worksite. ->5c 

5c. DSS IA Worksite receives and processes the 846A ->5d 

5d. DSS IA Worksite re-identifies stock and generates 947I, D8K/D9K to DAASC -> 5e 

5e. DAASC receives and passes the 947I, D8K/D9K to EBS. -> 5f 

5f. EBS receives and processes the 947I, D8K/D9K. -> 6 and 7 

6. EBS creates an outbound AE_ 870S and passes it to DAASC. -> END (Status process, Funded Requisition 

or Requisition Alert Process 

1 of 3 

ADC 376 

Enclosure 3 

Data Tables 

ENCLOSURE 3 TO ADC 376 

846A and 947I Data Tables submitted by DLA for PDC (DLMSO changes/notes are highlighted or red text) 

Table A. 846A Data 

# DS Location DS 846A Data Content Description Field 

Length 

1. REF01 

2/REF01/ 

140/JB

Original Job Order Number 

FROM Job Order Number 

Code used at Naval Ship yards identifying a particular package 

of work. 

From Job Order number when changing. 

10 

2. Original Key Operation 

Number 

Key Operation number reflected on the original Requisition 

Alert transaction. 

STAFFING NOTE:

WHY are ‘original’ and ‘modified’ KO needed? IMSP 

discussions indicated KO was always an overlay and ‘from’ to’ 

values were not needed. KO provided at 2/REF01/140/86. 

Since the data element will be printed on additional 

paper work generated by DSS for NSY personnel when 

material is issued it is important to the NSY sites that 

this be updated and visible to them. 

A.Spry 8/19/2010. 

DLMSO Agrees it will be updated. Our understanding, as 

documented in PDC 376A, is this is accomplished by overlay 

rather than ‘from’ and ‘to’ values. 8/26/2010.

3 

3. 2/REF01/140/T9 Original Requisition Alert 

Document Number 

FROM protection Document 

Number (doc# under which 

materiel is protected) 

Document number reflected on the original pre-requisitioning 

requirements signal. Original Demand Signal Document 

number, suffix code and JO/KO will be key data elements to 

releasing issues at Naval Shipyards. 

DLMSO provided for a generic document number data 

element in 846A which represents the doc no under which the 

materiel is protected (includes both requisition alert 

document number and Navy funded document number) 

Request Navy-DLA refer to the staffing note in the DS 

846A Change Table at 2/REF01/140 codes ‘18’ and ‘T9’. 

IMSP is okay with Mapping the changes of Document 

Number using these qualifiers A. Spry 8/19/2010

14 

4. 2/REF04/ 

140/W8 

Original Requisition Alert 

Suffix Code 

(see notes above) 

 Suffix code reflected on the original pre-requisitioning 

requirements signal. Original Demand Signal Document 

number, suffix code and JO/KO will be key data elements to 

releasing issues at Naval Shipyards. 

Suffix code is available for use in 846A with applicable 

document numbers as appropriate.

1 

5. 2/REF01/ 

140/9R 

Modified Job Operation 

Number 

Job Order Number. ‘TO’ JO 

number when revising.

New value for Job Order when Navy closes one availability 

and roles material to another. 

10 

6. REF01 Modified Key Operation 

Number 

New value for the key operation number which will overlay the 

original key operation number. 

DLMSO comment: ‘original’ and ‘modified’ KO not needed. 

IMSP discussions indicated KO was always an overlay and 

‘from’ to’ values were not needed. 

KO provided at 2/REF01/140/86. 

3 
2 of 3 

ADC 376 Encl 3 

# DS Location DS 846A Data Content Description Field 

Length 

7. 2/REF01/ 

140/18 

Modified Requisition Alert 

Document Number 

Protection Document Number. 

When modifying, this is the 

TO number.

New value for the Requisition Alert Document Number when 

Navy closes one availability and roles material to another. 

Document number reflected on the original requisition alert 

transaction. 

STAFFING NOTE: Request Navy-DLA refer to the staffing 

note in the Enclosure 2 DS 846A Change Table at 

2/REF01/140 codes ‘18’ and ‘T9’.

Document number provided in 846A which represents the 

‘protection’ document number (includes both requisition 

alert document number and Navy funded document no.) 

14 

8. LIN02/FS National Stock Number NSN from which the quantity is to be re-identified or which 

is related to the JO, document number combination for a 

modification 

13 

9. LIN06/SW Unit of Use Local Stock 

Number 

Unit of Use LSN to which quantity is to be re-identified to 13 

10. 2/MEA04-

01/040 

FLIS unit of issue Current unit of issue recorded against the original stock 

number prior to re-identification 

2 

11. 2/MEA04-04/040 LSN unit use Unit of use to which the quantity is to be re-identified 2 

12. 2/QTY/320/V3 QTY re-identified from Specific quantity which is to be re-identified from the NSN to 

the unit of use LSN 

7 

13. 2/MEA01/040 Unit of Use conversion factor Conversion factor to be used to convert FLIS unit of issue 

quantity to LSN unit of use quantity e.g. for a BX of 10 each 

with a conversion factor of 0.1, the result would be a qty of 10 

each at the LSN 

5 

14. 1/BIA01/ZZ Unit of Issue Indicator Code/Flag indicating transaction is to reidentify assets to less 

than unit of issue. E.g., for 10 

1 

15. 2/LQ01/ 

376/ARD 

Management Code

Asset Reclassification Denial 

Code (See Asset 

Reclassification Denial Codes 

A , B in PDC for definitions) 

* Indicates quantity on Asset re-identification is greater than 

quantity associated in either DSS or EBS against document 

reflected on transaction. 

* Indicates DSS or EBS has no record of Document and JO 

combination reflected in the asset re-identification request. 

16. 1/BIA06/020 Action Code 

Added 8 new BIA06 Action 

Codes to support BRAC 

SS&D/IMSP.

* modification document number or job order for specific 

quantity currently protected under another document number 

and job order combination 

*removed all protection for quantity against specific document 

number and JO combination. 

Table B. 947I Data. 

# DS Location DS 947I Data Content Description Field 

Length 

1. 2/N901/0400/9R Original Job Order Number 

Job Order Number 

Same as row 5

Job Order reflected on the original Requisition Alert 

transaction. Applies to NSY sites only. 

947I is used as response to request to convert NSN to unit of 

use LSN. It is not used as response to modify protection 

(846A response will be provided.) Accordingly there are no 

from/to (original/modified) protection JO values. 

10 
3 of 3 

ADC 376 Encl 3 

# DS Location DS 947I Data Content Description Field 

Length 

2. KO provided at 

2/REF01/140/86.

Original Key Operation 

Number 

DLMSO STAFFING 

NOTE: ‘original’ and 

‘modified’ KO not needed. 

IMSP discussions indicated 

KO was always an overlay; 

no ‘from’ to’ needed. 

Key Operation Number. The logical division of a Job Order 

which may be scheduled to be performed without significant 

interruption, and which can be closed out to further charges 

upon completion. 

Applies to NSY sites only 

Alpha/Numeric Field 

3 

3. 2/N901/0400/18 Original Requisition Alert 

Document Number 

Protection document number 

Same as row 7

Document number reflected on the original requisition alert 

request. 

Applies to NSY sites only. 

947I is used as response to request to convert NSN to unit of 

use LSN. It is not used as response to modify protection 

(846A response will be provided.) Accordingly there are no 

from/to (original/modified) protection doc number values.

14 

4. 2/N907-01/0400 Original Requisition Alert 

Suffix Code 

Suffix code is available for 

use in 947I with applicable 

doct numbers as appropriate.

Suffix code reflected on the original pre-requisitioning 

requirements signal. 

Applies to NSY sites only. 

1 

5. 2/N901/0400/9R Modified Job Operation 

Number 

Job Order Number 

Same as row 1

New value for the Job Order number which will change the Job 

Order currently recorded in EBS/DSS. 

947I is used as response to request to convert NSN to unit of 

use LSN. It is not used as response to modify protection 

(846A response will be provided.) Accordingly there are no 

from/to (original/modified) protection JO values. 

10 

6. Modified Key Operation 

Number 

New value for the key operation number which will overlay the 

original key operation number. 

DLMSO NOTE:

 ‘original’ and ‘modified’ KO not needed. IMSP discussions 

indicated KO was always an overlay and ‘from’ to’ values 

were not needed. KO provided at 2/REF01/140/86.

3 

7. 2/N901/0400/18 Modified Requisition Alert 

Document Number 

Protection Document

number 

Same as row 3

New Value for Requisition Alert Document Number when 

Navy closes one availability and roles material to another. 

Document number reflected on the original requisition alert 

transaction. 

947I is used as response to request to convert NSN to unit of 

use LSN. It is not used as response to modify protection 

(846A response will be provided.) Accordingly there are no 

from/to (original/modified) protection doc number values.

14 

8. 2/W1905/0200/FS NSN NSN from which the quantity is to be re-identified or which is 

related to the JO, doc number combination for a modification 

13 

9. 2/N901/0400/S6 Unit of Use Local Stock 

Number 

Unit of Use LSN to which quantity is to be re-identified to 13 

10. 2/W1903/0200 FLIS unit of issue Current unit of issue recorded against the original stock 

number prior to re-identification 

2 

11. 2/W1903/0200 LSN unit of use Unit of issue to which the quantity is to be re-identified 2 

12. 2/W1902/0200 QTY re-identified from Specific quantity which is to be re-identified from the NSN to 

the unit of use LSN 

7 

13. 2/W1504/0200 Unit of Issue Indicator Code/Flag indicating transaction is to reidentify assets to less 

than unit of issue. E.g., for 10 

1