DLMSO September 30, 1997

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Defense Logistics Management Standards (DLMS) Supply

Process Review Committee (PRC) Meeting, September 3-12,

1997

The attached minutes of the DLMS Supply PRC meeting are

forwarded for your information and appropriate action.

Additional Supply PRC meetings are tentatively scheduled as

follows: 

November 17-21, 1997

February 23-27, 1998

May 11-15, 1998

August 3-7, 1998

The DLMSO points of contact are Supply PRC Co-Chair: 

Ms. Ellen Hilert, at (703) 767-6117, DSN 427-6117, or e-mail:

ellen_hilert@hq.dla.mil; and Ms. Mary Jane Johnson, DSN 427-6123,

(703) 767-6123, or e-mail: maryjane_johnson@hq.dla.mil.

/s/

JAMES A. JOHNSON

Director

Defense Logistics Management

Standards Office

Attachment 

DISTRIBUTION: 

ADUSD(L)MDM

Supply PRC Representatives and Attendees
DLMSO September 30, 1997

MEMORANDUM FOR RECORD

SUBJECT: Defense Logistics Management Standards (DLMS) Supply

Process Review Committee (PRC) Meeting, September 3-12,

1997

Purpose: The Defense Logistics Management Standards Office

(DLMSO) hosted a Supply PRC meeting on September 3-12, 1997, at

the Headquarters Complex, Ft. Belvoir, VA. The primary focus of

this meeting was DLMS implementation convention (IC) review. 

Additional discussion topics are noted below. The agenda is

shown at Enclosure 1. A list of attendees is shown at Enclosure

2. 

Brief Summary of Discussion: Ms. Ellen Hilert and Ms. Mary

Jane Johnson, Supply PRC Co-Chairs, and Ms. Vermella Savage,

MILSTRIP Administrator, provided opening remarks and facilitated

discussion of agenda items below.

Review of Prior Meeting Agenda Items:

a. PMC 40, Processing Cooperative Logistics Supply

Support Arrangement (CLSSA) Requisitions. This change clarifies

policy relative to use of Not Mission Capable Supply/Anticipated

Not Mission Capable Supply (NMCS/ANMCS) and expedite handling

codes. The original RFID did not accurately reflect the November

PRC agreement to honor coding for NMCS/ANMCS conditions (codes

“E” and “N”) and expedite handling codes “555" and “777" for

programmed CLSSA requisitions only. A draft revised RFID was

reviewed at the meeting and coordinated subsequently within the

Security Assistance community. The Air Force requested the

revision be expanded to include non-programmed CLSSA requisitions

as well. 

ACTION: The Components will evaluate the Air Force’s

recommendation and provide input to DLMSO. If concurrences are

provided, DLMSO will reissue the RFID; otherwise, this item will

be included on the November agenda.
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b. Followup for DD Form 1348-1A, Issue Release/Receipt

Document Implementation. MILSTRIP waivers for continued use of

the DD 1348-1 (marked for cancellation since July 21, 1986)

expire January 1, 1998. The Services were asked to provide an

implementation status progress report at this meeting. The Air

Force and Navy reported compliance. The Army indicated that full

implementation is still questionable pending implementation of

ICS3 planned for FY 99. The 1998 date was considered to be the

final OSD extension. DLA MMLC provided a status report on 

DD Form 1328-1A usage by various Service activities. Some test

forms employed by the Services do not allow sufficient space for

annotations by the DRMO. Less than suitable sample documents

were provided. 

ACTION: The Army representative will investigate possible

recourse for accelerated implementation through Army DA. 

Components will follow up as necessary for improper form design.

c. Proposed DLMS Change 10, Identification of Flight

Safety Critical Aircraft Parts (FSCAP) in Issue, Release, and

Receipt Documents. This change adds identification of FSCAP to

the Defense Turn-In Document/DLMS transaction and the Disposal

Release Order (DRO) format. DLMSO distributed a draft for a

revised proposal to incorporate comments resulting from the

initial staffing. The draft included a request signed by the

Acting ADUSD(L)MDM for emergency action to implement this change

by the end of March 1998.

Action: DLMSO will release the revised proposal for restaffing

due to the impact on automated systems resulting from the

proposed change to the DRO transaction. 

d. Approved DLSS/DLMS Change 9, Validation of F/AD I

Activities. This change established an automated process to

validate F/AD I requisitions using a table of authorized activity

DoDAACs maintained at the DLA Systems Design Center (DSDC)/

Defense Automatic Addressing System Center (DAASC). Security

issues have delayed implementation. Following discussion, it was

the consensus of the Committee that we should be prepared for a

favorable resolution of F/AD classification within the next few

months. A revised proposal will be prepared to address the

implementation plan and monthly reports. The implementation plan

will consist of a 4-month period during which suspected F/AD I

abuses will be output to a report. This will allow sufficient

time to gather data and conduct appropriate analysis and

corrective action. The objective will be to begin automatic

downgrading the requisition priority at the conclusion of the

interim period. 
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Action: DLMSO will prepare a draft proposed change to reflect

agreements reached at this meeting. The proposal will be

available for discussion at the November meeting. 

e. AMCLs 11 (MILSTRIP) and 15 (MILSTRAP), Expanded

Materiel Receipt Acknowledgment (MRA) Procedures. The draft

Third Addendum revisions to MILSTRAP was distributed for

comments. Discussion included suggested improvements from the

LMARS Committee for extracting and displaying MRA data more

effectively.

ACTION: DLMSO will coordinate the final version of the MILSTRIP/

MILSTRAP addendum electronically. Components are expected to

provide concurrence/comments within 30 days. 

f. Development of a DoD Standard Weapons Systems

Designator Code (WSDC). Ms. Gandy, DLA MMLR, explained the

functionality of the DLA system used to track WSDCs. The

presentation opened discussion on Component requirements. 

However, the Committee could not reach a consensus on how to

approach defining WSDC requirements at a DoD level. This item

was tabled with no definitive outcome.

Action: No action at this time. 

g. Automatic Identification Technology (AIT). 

Mr. Mark Reboulet, AF AIT Program Manager, was unable to attend

the meeting. However, copies of the two draft documents: U.S.

DoD Practice and Guidelines for the Use of Linear Bar Code and

Two-dimensional Symbols in the Shipping, Transport, and Receiving

Processes, were distributed for comment.

h. Lifting the Moratorium on Proposed Changes. PRC

requested that DLMSO pursue published guidance lifting the

moratorium on submission of proposed changes to the Defense

Logistics Standard Systems (DLSS).

Action: DLMSO will take appropriate action.

New September Agenda Items:

a. Global Implementation Convention (IC) Revisions. 

In an effort to standardize and improve technical design of the

DLMS ICs, the Logistics Management Institute (LMI) conducted an

intensive analysis and update of 35 Supply ICs. Significant

revisions include elimination of the override capability,

clarification of guidance for financial accounting data, and
4

removal of all references to bulk petroleum (MILSPETS)

requirements. Rationale and detailed description of the changes

were provided to the Committee. 

b. AMCL Implementation Status Review.

(1) Approved MILSTRAP Change Letter 14, Revised

Asset Status Reporting and Logistics Asset Support Estimate

(LASE) Procedures for DoD Total Asset Visibility (TAV). Although

TAV is functional, full Service implementation of this change has

not been achieved. 

Action: Services are expected to review addresses and RIC

assignments (Army) for activities to receive status requests and

provide updates to DLMSO this month. DLMSO will issue an RFID.

(2) AMCLs 12 (MILSTRAP) and 43 (MILSTRIP),

Maintaining Accountability During Maintenance Actions. The

Services agreed to staff this AMCL internally. During review,

Services should identify whether materiel is transferred to

maintenance using the DI Code DAC process or the DI Code D7_

issue process. AMCL 12 was written to accommodate both processes

based on differing Service systems. However it was not clear if

any Service system still used the DI Code DAC process to transfer

materiel to maintenance.

Action: This item will be included on the November agenda. 

DLMSO will insure that the Joint Depot Maintenance Analysis Group

(JDMAG) and the office responsible for the Interservice Materiel

Accounting and Control System (IMACS), are informed to assure

that AMCLs 12 and 43 accountability requirements are accommodated

as required.

(3) AMCL (MILSTRIP) 44, Recurring Nonrecurring

Demand Data. After a brief discussion, it was agreed that this

AMCL would not require further PRC review prior to staffing an

RFID.

Action: DLMSO will issue an RFID.

(4) AMCL (MILSTRAP) 3, Supply Condition Code

(SCC) W for Unserviceable Warranted Assets. After a brief

discussion, it was agreed that this AMCL would not require

further PRC review prior to staffing an RFID.

Action: DLMSO will update terminology and issue an RFID.
5

(5) AMCL (MILSTRIP) 23A, MILSTRIP Advice Codes to

Ship Newest Materiel with No Less Than 75 Percent of the Shelf

Life Remaining. Procedures for this change were inadvertently

posted to the MILSTRIP manual and should be withdrawn.

Action: Formal Change 10 will remove relevant references. DLMSO

will issue an RFID.

(6) AMCL (MILSTRAP) 9, Processing Materiel

Receipts Not Due-in for GSA Managed Items.

Action: DLMSO will issue an RFID.

c. Data Sharing (Single Inventory Record). 

Mr. Charlie Morrison, DLMSO, briefed the PRC on the Global Combat

Support System (GCSS) and interoperablity. Mr. Frank St. Mark,

DLMSO contractor support, provided an overview of the data

sharing concept as it relates to inventory accountability. A

DLMS change proposal is under development to transition on-hand

balance information to a shared data environment.

 

d. DLMS IC Review. ICs listed on the agenda were

reviewed and additions/corrections were annotated, except as

noted. Most ICs were considered ready for LFWG submission with

exceptions identified below. Lt Col Braud, DLMSO, provided

clarification concerning the LFWG process and availability of

related information on the Internet.

(1) TS 511 (LS50) Requisition Modification. This

IC was tabled pending development of an enhanced 511 Requisition

with full (current system) functionality for modification/followup. This IC was not ready for LFWG review.

(2) TS 869 (LS51) Requisition Cancellation.

Review was incomplete. DLMSO will rework to include capability

to exclude requisitions by MILSTRIP authorized criteria. This IC

was not ready for LFWG review.

(3) TS 856 (LS14) Shipment Status

(4) TS 870 (LS12) Supply Status

(5) TS 856 (LS23) Shipment Status Material

Returns. DLA requested to review revisions prior to submission

to the LFWG.

(6) TS 870 (LS24) Material Returns Supply Status.
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There was insufficient time to review this IC. It was not

considered ready for LFWG review. 

(7) TS 180 (LS28) Material Returns Reporting

(8) TS 940 (LS19) Material Release . This IC was

restructured to allow for submission of multiple “To” addresses. 

(9) TS 945 (LS22) Material Release Advice . 

Changes were annotated, however, DLA requested an additional

review prior to LFWG submission.

(10) TS 842 (LS71) Product Quality Deficiencies

and Supply Discrepancies. Review was not completed due to

insufficient time and a mapping problem related to display of

nonconformance description for Product Quality Deficiency Reports

(PQDRs). DLMSO suggested consideration of additional HL loops

for end item and next higher assembly information. DLA, DLMSO,

and LMI will meet separately in October to improve the mapping. 

DLMSO will investigate DFAS expectations (TS 842 or TS 810?).

(11) TS 140 (LS30) Small Arms Reporting

(12) TS 888 (LS31) Small Arms Data Change

(13) TS 846 (LS60) Asset Status Inquiry/Report . 

The IC requires revisions to support an upcoming MILSTRAP Interim

Change to accommodate Total Asset Visibility requirements. DLMSO

will identify the required changes for review at the November PRC

meeting.

(14) TS 536 (LS33) Logistics Reassignment

Management Data. This IC was not reviewed at this meeting. The

DLA IMMC representatives at the July PRC meeting had been asked

to submit a change proposal for requirements not currently

included in MILSTRAP. Prior to this meeting, the IMMC chair

notified the Supply PRC Co-chair that PQDR data could be passed

in TS 842 rather than TS 536, if it was determined that the 

TS 842 was the preferred means for conveying the data. This

possibility was discussed at the July PRC meeting, as well as the

fact that the 536 PQDR data seemed incompatible in some instances

with PQDR information to be passed in TS 842. Additional DLMSO

review is desirable prior to submission to the LFWG to ensure

compatibility between the TS 536 and TS 842 PQDR data, and to

determine which TS provides the best vehicle for meeting the PQDR

data requirements of the IMMC.
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(15) TS 869 (LS52) Requisition Inquiry/Supply

Assistance Request. PRC review was incomplete. IC could not be

forwarded to the LFWG. 

 /s/

ELLEN HILERT

Supply PRC Co-Chair

 

/s/

MARY JANE JOHNSON

Supply PRC Co-Chair

APPROVE: 

JAMES A. JOHNSON_________/s/___________

Director, DLMSO

Enclosures
Enclosure 1

SUPPLY PROCESS REVIEW COMMITTEE MEETING

SEPTEMBER MEETING AGENDA

CONFERENCE ROOM 2801

WEDNESDAY, SEPTEMBER 3 STARTING AT 1300 HOURS

1. WELCOME/OPENING REMARKS/INTRODUCTIONS

2. REVIEW ACTION ITEMS FROM JULY MEETING

3. PROPOSED DLMS CHANGE 10, FSCAP: STATUS REVIEW

4. REVISED RFID MILSTRIP CHANGE (PMC 40), PROCESSING CLSSA 

REQUISITIONS: STATUS REVIEW 

THURSDAY, SEPTEMBER 4 STARTING AT 0815 HOURS

5. JOINT AMCLS 12 (MILSTRAP) AND 43 (MILSTRIP), MAINTAINING 

ACCOUNTABILITY DURING MAINTENANCE ACTIONS: 

IMPLEMENTATION STATUS

6. WEAPONS SYSTEMS DESIGNATOR CODE (WSDC): DLA SYSTEM

FRIDAY, SEPTEMBER 5 STARTING AT 0815 HOURS

7. AMCL 23A, MILSTRIP ADVICE CODES TO SHIP NEWEST MATERIEL 

WITH NO LESS THAN 75 PERCENT OF THE SHELF LIFE REMAINING

8. AMCL 11(MILSTRIP) AND 15 (MILSTRAP) THIRD ADDENDUM

9. AMCL 14 (MILSTRAP), REVISED ASSET STATUS REPORTING

10. DD FORM 1348-1A: IMPLEMENTATION STATUS

CONFERENCE ROOM 1101

MONDAY, SEPTEMBER 8 STARTING AT 0900 HOURS

11. FORCE OR ACTIVITY DESIGNATOR (F/AD) VALIDATION: STATUS 

REVIEW

12. AUTOMATIC IDENTIFICATION TECHNOLOGY (AIT) (DD 1387, MILITARY 

SHIPMENT LABEL): STATUS REVIEW

13. DATA SHARING (SINGLE INVENTORY RECORD)
TUESDAY, SEPTEMBER 9 STARTING AT 0815 HOURS

14. TS 511 (LS50) REQUISITION MODIFICATION (REVIEW CHANGES): SAVAGE

15. TS 869 (LS51) REQUISITION CANCELLATION (REVIEW CHANGES): SAVAGE

16. TS 856 (LS14) SHIPMENT STATUS (REVIEW CHANGES): HILERT

17. TS 870 (LS12) SUPPLY STATUS (COMPLETE REVIEW): SAVAGE

WEDNESDAY, SEPTEMBER 10 STARTING AT 0815 HOURS

18. TS 856 (LS23) SHIPMENT STATUS MATERIEL RETURNS (REVIEW CHANGES): 

SAVAGE 

19. TS 870 (LS24) MATERIEL RETURNS SUPPLY STATUS (REVIEW CHANGES): 

SAVAGE 

20. TS 180 (LS28) MATERIEL RETURNS REPORTING (NEW TO PRC-ALREADY 

PASSED LFWG): SAVAGE

21. TS 940 (LS19) MATERIEL RELEASE (NEW TO PRC-ALREADY PASSED LFWG) 

22. TS 945 (LS22) MATERIEL RELEASE ADVICE (NEW TO PRC-ALREADY PASSED 

LFWG): SAVAGE

THURSDAY, SEPTEMBER 11 STARTING AT 0815 HOURS

23. TS 842 (LS71) PRODUCT QUALITY DEFICIENCIES AND SUPPLY 

DISCREPANCIES (REVIEW CHANGES *** PENDING COMPLETION): HILERT

24. TS 140 (LS30) SMALL ARMS REPORTING (NEW): JOHNSON

25. TS 888 (LS31) SMALL ARMS DATA CHANGE (NEW): JOHNSON

FRIDAY, SEPTEMBER 12 STARTING AT 0815 HOURS

26. TS 846 (LS60) ASSET STATUS INQUIRY/REPORT (REVIEW CHANGES): 

JOHNSON

27. TS 536 (LS33) LOGISTICS REASSIGNMENT MANAGEMENT DATA (REVIEW 

CHANGES REQUESTED BY IMMC *** IF NEEDED): JOHNSON

28. WRAP-UP, RECAP, AND FUTURE PLANNING