DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

May 21, 2021

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC)

SUBJECT: Approved Standards Change (ADC) 1391, Contract Closeout Module and 

Organizational Code on DLMS 567C (Supply)

The attached change to DoD Enterprise Business Standards, as outlined in the attachment, is 

approved for implementation.

Addressees may direct questions to Ms. Tonja Carter, e-mail: EBSO.Supply@dla.mil. 

Others must contact their designated PRC representative available at

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

THOMAS A. DELANEY 

Director, Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)

OUSD(C) 

OUSD(A&S/DPC)
Attachment, ADC 1391

Page 1

ADC 1391

Contract Closeout Module and Organizational Code on DLMS 567C

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Benjaman (Ben) Schmidt, PH-DCMA HQ FIRM Center, 952-259-

5446, Benjaman.R.Schmidt.civ@mail.mil

b. Functional POC: Tonja Carter, EBSO Supply, 269-961-5227, Tonja.Carter@dla.mil

2. REFERENCES:

a. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management Standards 

(DLMS), Volume 7

b. DLMS Implementation Convention 567C Contract Completions Status

c. ADP (Automatic Data Processing) Listing of CAO (Contract Administration Office) 

DoDAACs and Corresponding Organization Codes (Enclosure 2)

3. APPROVED CHANGE(S):

a. Brief Overview of Change: The purpose of this request is to update the DLMS 567C

Contract Completion Status Transaction (Reference 2.b) to transmit Defense Contracting 

Management Agency (DCMA) CAO Organization Codes to facilitate contract closeout in 

Mechanization of Contract Administration Services (MOCAS).

b. Background: DCMA is transitioning from closing contracts via its MOCAS 

Contract Closeout (MCC) eTool to closing them in the Contract Closeout (CCO) module in the 

Procurement Integrated Enterprise Environment (PIEE) Suite. DCMA will utilize the DLMS

567C transactions from CCO to initiate automated closeout in MOCAS but requires the 

organization code identified in Enclosure 2 be assigned to each contract as part of the closeout 

process. There is a one-to-one relationship between DoDAACs and Organization Codes 

assigned to CAOs included in the embedded ADP Listing from Reference 2.c and identified in 

Enclosure 2.

c. Approved Change in Detail: Open the 1/N102/030 data element in the DLMS 567C

to input the two-character organization code when DCMA closes contracts in CCO. This change 

is for MOCAS purposes only and the N102 segment will only be used for MOCAS contract 

closeout transactions when 1/N101/030 contains the qualifier C4 Contract Administration Office.

Changes during staffing highlighted in blue.

d. Revisions to Defense Logistics Manuals: Revise the DLMS IC 567C as shown in 

Enclosure 1.
Attachment, ADC 1391

Page 2

4. REASON FOR CHANGE: In the legacy MOCAS, the two-character organization code 

must be input during the contract closeout process. The organization code is available in 

CCO for extraction along with the other contract data currently extracted for the DLMS 567C.

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: It is not feasible to update the legacy MOCAS system to not use the 

organization code. Enabling the 567C to carry the DCMA organization code will remove the 

need to modify the legacy MOCAS.

b. Disadvantages: None.

6. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: The 1/N102/030 data element will only be used by MOCAS.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: March 2021 is the partial 

implementation date to support CCO sending the EDI 567C transaction to GEX, however, 

MOCAS development is on-going to accept the EDI 567C transaction from GEX.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: The cost and time to modify the legacy 

MOCAS was not specifically identified. 

9. IMPACT: 

a. New Changes Data Elements:

(1) This change will modify the DLMS 567C to allow the use of the N102 

segment that will support adding the CAO Organization Code. The two-character code 

identifying the Contract Administration Office assigned to the contract in MOCAS.

(2) LOGDRMS will require updates on data element 92, identified as the 

organization code.

b. Automated Information Systems (AIS): MOCAS and PIEE 

c. Defense Automatic Addressing System (DAAS): Update 567C mapping, as 

identified in paragraph 7 above and Enclosure 1 below.

d. Non-DLM Publications: None
Attachment, ADC 1391

Page 3

10. PDC 1391 RESPONSES/COMMENT RESOLUTION:

Component Response/Comment Disposition 

1. DAAS Concurs without comment As noted.

2. DLA Concurs without comment As noted.

3. ODASD (Logistics) Concurs with comment See Enclosure 3

4. US Air Force Concurs with comment See Enclosure 3

5. US Army No response provided

6. USMC Concurs without comment As noted.

7. US Navy Concurs without comment As noted.

8. DCMA Concurs with comment Associated to ECP 1304
Enclosure 1, ADC 1391

Page 1

Enclosure 1

567C IC Change Table. Additions are shown in bold italics text. 

# Location DLMS 4010 567C 

Contract Completion Statement/ Unclosed Contract 

Status/Contract Close-out

Revision

Reason

1. DLMS 

Introductory 

Note

Add ADC 1391 to DLMS Introductory Note 7 with the following:

- ADC 1391, Contract Closeout Module and Organizational 

Code on DLMS 567C

Adds change to the 

introductory note.

2. 1/N102/030 Open N102, Data Element 92 Name and add DLMS Note:

DLMS Note: Use with N101 Code C4 Contract Administration 

Office, contract closeout transactions involving only the legacy 

Mechanization of Contract Administration Services (MOCAS) 

system to provide the two-character Defense Contract Management 

Agency (DCMA) organization code. Continue to provide the 

DoDAAC in N104. 

Requirement to 

support a legacy 

system
Enclosure 2, ADC 1391

Page 1

Enclosure 2

Contracting Administration Office DoDAACs and Corresponding Organization Codes

CELL 

CODE

FACILITY 

CODE

PAYMENT 

OFFICE CMO DoDAAC CMO 

ORG_CODE

DCMA DIVISION / 

REGION OFFICE

Y1 DFC1 HQ0338 S4816A AD AIMO Command DCMA AIMO NORTH TX

Y1 DFC1 HQ0338 S4001A AE AIMO Command DCMA AIMO OKLAHOMA CITY

Y1 DFC1 HQ0338 S1110A AG AIMO Command DCMA AIMO ST AUGUSTINE

Y1 DFC1 HQ0338 S1221A AJ AIMO Command DCMA AIMO MELBOURNE

Y1 DFC1 HQ0338 S0107A AK Central DCMA HUNTSVILLE

Y1 DFC1 HQ0338 S1111A AL Eastern DCMA LOCKHEED MARTIN MARIETTA

Y1 DFC1 HQ0338 S1005A AM Eastern DCMA LOCKHEED MARTIN ORLANDO

Y1 DFC1 HQ0338 S1002A AO Eastern DCMA ORLANDO

HQ0338 S2405A AQ Special Pgms DCMA SPECIAL PROGRAMS EAST

Y4 DFC4 HQ0338 S0109A AR AIMO Command DCMA AIMO EGLIN

Y4 DFC4 HQ0338 S4513A AS AIMO Command DCMA AIMO GREENVILLE

Y5 DFC5 HQ0338 S4815A AT AIMO Command DCMA AIMO SAN ANTONIO

Y1 DFC1 HQ0338 S1109A AW Eastern DCMA ST PETERSBURG

Y1 DFC1 HQ0338 S1103A AZ Eastern DCMA ATLANTA

Y4 DFC4 HQ0338 S2101A WB Eastern DCMA BALTIMORE

Y4 DFC4 HQ0338 S2103A WJ Eastern DCMA NORTHROP GRUMMAN BALTIMORE

HQ0338 S5111A WN Eastern DCMA HAMPTON

Y5 DFC5 HQ0338 S2404A WV Eastern DCMA MANASSAS

H2 DFC2 HQ0337 S2206A DB Eastern DCMA BOSTON

H3 DFC3 HQ0337 S0701A DC Eastern DCMA HARTFORD

H2 DFC2 HQ0337 S3306A DG Eastern DCMA SYRACUSE

H2 DFC2 HQ0337 S2205A DH Eastern DCMA RAYTHEON TEWKSBURY

H2 DFC2 HQ0337 S3001A DJ Eastern DCMA BAE SYSTEMS NASHUA

H2 DFC2 HQ0337 S3315A DN Eastern DCMA LOCKHEED MARTIN OWEGO

H3 DFC3 HQ0337 S0703A DS Eastern DCMA APO HAMILTON SUNDSTRAND WL

H2 DFC2 HQ0337 S2207A ED Eastern DCMA APO GE ENGINES LYNN

HQ0337 S5116A EK Eastern DCMA APO KELLY SAN ANTONIO

H3 DFC3 HQ0337 S0707A ES Eastern DCMA SIKORSKY AIRCRAFT STRATFORD

H3 DFC3 HQ0337 S0708A EW Eastern DCMA APO PRATT AND WHITNEY EH

H3 DFC3 HQ0337 S1504A GH Eastern DCMA APO ROLLS ROYCE INDIANAPOLIS

H5 DFC5 HQ0337 S3605A JF Central DCMA DAYTON

HQ0337 S4803A JH Headquarters DCMA INTL CONTRACTS OCONUS GROUP

H5 DFC5 HQ0337 S2305A JJ Central DCMA DETROIT

HQ0337 S3205A JM Central DCMA BAE YORK

H5 DFC5 HQ0337 SCN01A JR International DCMA AMERICAS

HQ0337 S4201A JU Eastern DCMA NEW CUMBERLAND

H2 DFC2 HQ0337 S3309A SC Eastern DCMA GARDEN CITY

H3 DFC3 HQ0337 S3101A SE Eastern DCMA SPRINGFIELD

HQ0337 S4306A SS Eastern DCMA NAVAL SPECIAL EMPHASIS OPS

HQ0337 S3911A WD Eastern DCMA PITTSBURGH

H3 DFC3 HQ0337 S3110A WF Eastern DCMA LOCKHEED MARTIN MOORESTOWN

H6 DFC6 HQ0337 S3915A WG Eastern DCMA PHILADELPHIA

H7 DFC7 HQ0337 S3916A YR Eastern DCMA BOEING PHILADELPHIA

N5 DFC5 HQ0339 S1403A GB Central DCMA CHICAGO

N1 DFC1 HQ0339 SGR18A HG International DCMA EUROPE

N1 DFC1 HQ0339 SSN05A HM International DCMA PACIFIC (SINGAPORE)

N1 DFC1 HQ0339 SKR08A HO International DCMA KOREA

N1 DFC1 HQ0339 SJP10A HP International DCMA JAPAN

N1 DFC1 HQ0339 SSU01A HS International DCMA MIDDLE EAST

N6 DFC6 HQ0339 S4402A LB Central DCMA DALLAS

N1 DFC1 HQ0339 S0302A LD Western DCMA PHOENIX

HQ0339 S3500A LF Western DCMA ALBUQUERQUE

N1 DFC1 HQ0339 S0305A LN Western DCMA RAYTHEON TUCSON

N6 DFC6 HQ0339 S4419A LP Central DCMA LOCKHEED MARTIN FORT WORTH

HQ0339 S4420A LT Central DCMA LOCKHEED MARTIN DALLAS

HQ0339 S0303A ML Western DCMA PALMDALE

HQ0339 S4818A MP Western DCMA NASA PRODUCT OPERATIONS

HQ0339 S4503A MT Western DCMA NPO NORTHROP GRUMMAN UTAH

HQ0339 S0513A NC Western DCMA SANTA ANA

HQ0339 S0530A ND Western DCMA CARSON

HQ0339 S0539A NE Western DCMA RAYTHEON LOS ANGELES

N4 DFC4 HQ0339 S0514A NF Western DCMA SAN DIEGO

N1 DFC1 HQ0339 S0512A NH Western DCMA LOS ANGELES

N4 DFC4 HQ0339 S0507A NL Western DCMA STOCKTON

N4 DFC4 HQ0339 S4804A NM Western DCMA BOEING SEATTLE

HQ0339 S0637A NN Western DCMA SACRAMENTO

N2 DFC2 HQ0339 S0543A NO Western DCMA LOCKHEED MARTIN SUNNYVALE

HQ0339 S4801A NS Western DCMA SEATTLE

N1 DFC1 HQ0339 S0546A NZ Western DCMA NORTHROP GRUMMAN EL SEGUNDO

HQ0339 S0601A PC Special Pgms DCMA SPECIAL PROGRAMS WEST

N1 DFC1 HQ0339 S4802A PT Special Pgms DCMA SPECIAL PROGRAMS SOUTH

HQ0339 S0602A YD Western DCMA DENVER

HQ0339 S4501A YE Western DCMA SALT LAKE CITY

HQ0339 S4418A YF Central DCMA BELL TEXTRON FORT WORTH

N5 DFC5 HQ0339 S0605A YG Western DCMA LOCKHEED MARTIN DENVER

N6 DFC6 HQ0339 S2606A YL Central DCMA BOEING ST LOUIS

N1 DFC1 HQ0339 S0304A YM Western DCMA BOEING MESA

N1 DFC1 HQ0339 S2401A YT Central DCMA TWIN CITIES

MOC G

MOC H

MOC L
Enclosure 3, ADC 1391

Page 1

Enclosure 3

Component Reviewer Input

Critical or 

Substantive

Comment Recommended 

Action

Commentor EBSO Response

Substantive We do not have problems 

with proposed change for 

organization code. 

However, on a related 

note, please know that we 

heavily rely on closeout 

status codes themselves 

from MOCAS. If there is 

any discussion about 

getting rid of closeout 

status codes, please know 

it will cause major 

impacts to our operations 

and migration capability 

to a PDS compliant 

contract writing system 

(CON-IT). We'd like to 

know well in advance of 

any changes being made 

so we can have ConWrite 

developers perform major 

re-architecture work.

The request for 

the change was 

sent back to 

Ben Schmidt 

on 4/2/21 at 

DCMA to 

address the 

comment from 

the Air Force

AFLCMC/PZ

C, Jay Olson, 

NH-04, 937-

623-0603

EBSO received the following response from Ben 

Schmidt on 4/12/21 to address the Air Force Comment.

Fortunately, there are no changes to MOCAS 

associated with this change to the 567C

transaction. DCMA is transitioning from one 

application (MOCAS Contract Closeout or MCC, 

not to be confused with MOCAS) to another 

(Contract Closeout or CCO) in order to generate 

the electronic equivalent of the DD 1597 for a 

subset of contracts/orders administered by DCMA. 

Both applications communicate or will 

communicate with MOCAS to trigger closeout in 

MOCAS, which is when the status code/section 

number in MOCAS shifts to 5 and beyond (8 then 

9). There are no plans to change this process nor 

plans to eliminate status codes. MOCAS will 

continue to transmit 567s to communicate with 

other business systems as well. Again, this DLMS 

567C change relates solely to CCO communicating 

to MOCAS in order to facilitate closeout within 

MOCAS in order to continue to provide external 

entities with the same information they currently 

receive.

Substantive The Estimated Timeline / 

Implementation Target is 

shown as March 2021. 

This field should be 

updated to show a future 

implementation target 

date.

EBSO 

validated the 

date with Ben 

Schmidt on 

4/28/21 and 

response

identified under 

“EBSO 

Response”

ODASD 

(Logistics), 

Mr. Nate 

Wurst

EBSO received the following response form Ben 

Schmidt on 4/28/21 to address the comment from Mr. 

Wurst. 

“I believe CCO is sending this information to 

the GEX via 567C now when contracts/orders 

are closed in CCO and identified as MOCASadministered. Last I checked, these included 

less than ten. However, the GEX doesn't 

forward it on at this point, because MOCAS 

hasn't been developed to accept it and MOCAS 

is the only system anticipated to use this 

information. The date for MOCAS to be 

developed and accept it hasn't been set either. 

It's also quite possible this functionality hasn't 

been implemented into CCO yet, as the PIEE 

PMO waits until this agreement is approved 

before turning it on. As DCMA hasn't shifted 

to large scale use of CCO yet, it's safe to adjust 

the implementation date into the future, if this 

makes sense on your end