Attachment, ADC 449 

 Page 1

ADC 449 

Intra-DLA Revisions to the DLMS 945A, Materiel Release Advice, 

and Associated Procedures under RBI 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

 a. Technical POC: DLA Logistics Information Service Agency-LMT, J6B, 269.961.5492 

 b. Functional POC: DLA Logistics Information Service Agency-LAR, J6B, 269.961.5635 

2. FUNCTIONAL AREA: 

 a. Primary/Secondary Functional Area: Primary: Supply/ Logistics 

 b. Primary/Secondary Functional Process: Primary: Cancellations 

3. BACKGROUND: The DLA Disposition Services is a worldwide presence within the 

Department of Defense, with disposal specialists in 14 foreign countries, two U.S territories, and 39 

states. DLA Disposition Services’ mission is the execution of disposition solutions for excess military 

property. The Reutilization Business Integration (RBI) project will replace the Defense Reutilization 

and Marketing System (DRMS) Automated Information System (DAISY) by integrating DLA 

Disposition Services business processes within the DLA enterprise suite of applications, including the 

Enterprise Business system (EBS) and the Distribution Standard System (DSS). 

 a. Intent of the transaction: The 945A transaction will be modified to include passing 

reasons for rejection in response to a Materiel Release Order (MRO) that had been sent from EBS to 

DSS. Depending on the issue encountered in DSS that does not allow the delivery to be delivered (or 

only partially delivered), a reason for rejection will be included in the 945A sent back to EBS. This 

reason for rejection will be utilized by EBS either to cancel the sales order in its entirety by sending 

separate transactions for each Disposal Turn In Document (DTID) or to cancel a specific line item 

based on the DTID Number passed in the transaction. 

 b. Scenarios for which the transaction is used: There are four scenarios in which the DLMS 

945A will be used: 

(1) The DLMS 945A will be used to communicate a cancellation due to customer refusal at 

time of pick-up. A DLMS 945A will be sent from DSS to EBS to cancel a Materiel Release Order / 

Disposal Release Order (MRO/DRO) and will be sent with a reason that the order line item is being 

rejected. This reason will provide detail regarding why an order line item was cancelled. 

(2) The DLMS 945A will be used to communicate a denial. In the case of a denial sent 

from DSS for items that either do not exist in DSS or have been damaged before the customer can pick 

them up, DSS will send a 945A denial with a management code in the transaction. DLA Disposition 

Services will require the use of one new management code to specify that the denial was sent for a 

materiel that had enough stock to fill an order, but not enough of the specific DTID on the order. 

When a denial with this new management code is sent, both DSS and EBS will investigate their 

inventory and make appropriate adjustments at the DTID level. 

(3) The DLMS 945A will also be used to communicate follow-up status whenever a request 

for this status is submitted for an MRO, RDO, or DRO. 
 Attachment, ADC 449 

 Page 2

(4) The DLMS 945A will also be used to communicate release confirmation. 

 c. Procedures, transactions, data elements, processing details in use today: In today’s 

system, there is no need to have a transaction to communicate order rejections, denials, or shipment 

confirmations since all of this is handled by one system, DAISY. Transaction type codes (TTC) are 

used in DAISY to execute different actions, and with each TTC, specific data regarding the action to 

be taken is entered. Since today’s system uses one system to manage both orders and inventory, there 

is no action required to communicate a rejection, denial, or shipment confirmation. The order is 

simply created in DAISY, and after the property is removed, a materiel release confirmation is entered 

into DAISY to adjust the inventory. When there is a rejection, the order item is deleted within DAISY. 

4. PROPOSED CHANGE(S): 

 a. Requested change in detail: The cancellation reasons that are needed are as follows. 

Revisions subsequent to PDC staffing are highlighted in yellow. 

(1) YD - DLA Disposition Services Customer No-Show: This reason code will indicate 

that an order was cancelled because the customer never showed up to pick up their property. 

(2) YE - DLA Disposition Services Sales Customer Refused - Penalty May Apply: This 

reason code will indicate that an order item that is not considered to be hazardous was refused by a 

Sales customer. In this scenario, the customer may incur a penalty fee for not removing the property 

they purchased. 

(3) YF - DLA Disposition Services Sales Customer Refused - No Penalty: This reason 

code will indicate that an order item that is considered to be hazardous was refused by a Sales customer. In this scenario, no penalty fees will be incurred by the customer, because DLA Disposition Services wants to ensure that the customer will not dump the hazardous property after removing it from 

the DLA Disposition Services Field Office. 

(4) YG - DLA Disposition Services Sales Reutilization/Transfer/Donation (RTD) Customer 

Declined with Prior Notice: This reason code will indicate that an order item was cancelled by a RTD 

customer prior to picking up the property. In other words, they called ahead of time to notify DLA 

Disposition Services that they would not remove the item. 

(5) YH - DLA Disposition Services RTD Customer Refused Without Prior Notice: This 

reason code will indicate that an order item was cancelled by a RTD customer but without prior notice. 

In other words, they didn’t call ahead of time to notify DLA Disposition Services that they would not 

remove the item on their order. 

(6) YI - DLA Disposition Services Commercial Venture (CV) Rejected by Government Liquidators (GL): This reason code will indicate that an order item that was on a CV contract was cancelled by GL (who are the customer for this contract). 
 Attachment, ADC 449 

 Page 3

 b. Proposed procedures: 

(1) Disposal Turn In Document (DTID) Number. 

(a) The DTID Number will be passed by DSS on every Materiel Release Advice 

applicable to usable property being issued by DLA Disposition Services. This will allow materiel to 

be released at this more detailed level of inventory. The DTID Number will appear as a secondary 

reference number identifying the property by the original turn-in document number (or a unique value 

assigned by DLA Disposition Services during receipt and carried as a DTID Number).1 Staffing 

Note: DLA Disposition Services confirms that materiel release transactions associated with RBI will

not include a document number suffix (i.e., for release of property to fill a requisition from multiple 

DLA Disposition Services Field Offices or from multiple DTIDs under the customer’s requisition 

document number in order to satisfy quantity requested). Instead, separate unique document numbers 

will be created.2

 

(b) For a DLA Disposition Services-related transaction, the ICP (using EBS) will 

verify that a DTID Number exists in the transaction. If the DTID Number field is not populated, then 

the inbound 945A will be treated as a wholesale transaction. If a DTID Number is on the transaction, 

EBS will know that this is a DLA Disposition Services-related transaction and will process according 

the DLA Disposition logic. 

(2) Local Stock Numbers (LSN) and Unit of Use under RBI.

(a) Materiel Release transactions may use the LSN assigned for materiel identification. 

This is applicable when property that was turned in to DLA Disposition Services could not be 

identified to a National Stock Number (NSN). 

(b) Additionally, if property was turned in to the Disposition Services Field Office, and 

the receiver identifies a NSN for the item, but the quantity is less than the FLIS Unit of Issue, the 

receiver will create a new LSN by replacing the first character of the NIIN with an "R". This form of 

LSN for Unit of Use will not be visible to the customer as it is provided only for intra-DLA use. The 

property will be identified to its NSN for RTD. For intra-DLA use of the 945A, it will carry the unit of 

use LSN and the cross-reference NSN. The Unit of Use Indicator will define the quantity and unit of 

measure as applicable to unit of use. Note: The Unit of Use Indicator may be carried on the 

transaction internally and externally with DLMS trading partners 

(3) Small Arms/Light Weapons (SA/LW) Serial Number and Unique Item 

Identifier (UII). 

(a) DLA Disposition Services requires the inclusion of the weapon serial number for 

SA/LW-related release order confirmation transactions. These will be used for serialized item 

management in both the DLA Disposition Services ICP (using EBS) and the DLA Disposition Services 

Field Offices (using DSS). Any SA/LW unique transactions (DLMS 140A/888A) required by the 

business process would also be generated separately. 

 

1

 Refer to PDC 434, Intra-DLA Revisions to Procedures and DLMS 527R Receipt for Use by DLA Disposition Services 

Under RBI, for details of receipt processing. 2

 Refer to PDC 453, Revisions to Procedures and DLMS 511R Requisition to Support Requisitioning from DLA 

Disposition Services under Reutilization Business Integration (RBI) 
 Attachment, ADC 449 

 Page 4

(b) There is a many-to-one relationship between a weapon serial number and DTID 

number and, therefore, the weapon serial number will be looped on the DLMS 945A transaction. Each 

945A for small arms will contain the DTID number and a specific weapon serial number for each 

individual weapon. Upon processing of the materiel release confirmation, if a serial number doesn’t 

match internal EBS records, then a notification will be triggered to alert DLA Disposition Services 

personnel of the discrepancy. 

(c) Small arms will eventually be required to be tracked by the UII under emerging 

DOD 4140.1-R Item Unique Identification (IUID) Logistics policy for Serialized Item Management. 

Under this PDC, the 945A will authorize the use of the UII and/or serial number for SA/LW. 

(4) Customer Cancellation. 

(a) There are several scenarios in which an order may be cancelled. The customer may 

not show up to the DLA Disposition Services Field Office. They may call in their cancellation prior to 

walking in to the DLA Disposition Services Field Office or they may show up to the DLA Disposition 

Services Field Office and decide at that point in time that they no longer want the item on their order. 

(b) If the transaction sent is for a partial cancellation or full cancellation, EBS will 

process the cancellation and update the cancelled order with the reason for rejection that was passed as 

part of the transaction from DSS. Note: This transaction will carry the Document Identifier AG6, 

Reply to Cancellation Request, with the understanding that no prior Materiel Release Order 

Cancellation (AC6) would be provided. 

(c) The customer requisition status will be communicated from EBS to the RTD web 

via an XML file on which the cancellation reason will be included. Customers will be able to monitor 

their requisition status from the RTD web. 

(5) Denial Management Code. 

(a) DSS will send denials to EBS via the 945A. On this transaction, a denial 

management code will be included. With the addition of DLA Disposition Services, a new denial 

management code is needed to account for the specific scenario where a denial occurred when there 

was enough materiel to fill an order, but not enough of the specific DTID on the order. When this 

management code is passed on a denial, both EBS and DSS will need to investigate their inventory and 

make appropriate adjustments at the DTID level.

(b) Because the number of available management codes is limited, it is being proposed 

that a previously approved Management Code Q authorized for a comparable use in DLA industrial 

activity support, be expanded to support the DLA Disposition Services requirement. Refer to 

Enclosure 2. 

 c. Alternatives: None identified. 

5. REASON FOR CHANGE: This change will provide DLA Disposition Services customers a more 

detailed reason for rejection in the case that an order is cancelled by the customer after a release order 

has been provided to the DLA Disposition Services Field Office. 

6. ADVANTAGES AND DISADVANTAGES:
 Attachment, ADC 449 

 Page 5

 a. Advantages (tangible/intangible): This change will provide both DLA Disposition Services 

and their customers with greater details into the reason why certain order line items are cancelled. 

These reasons will be updated on the order itself within EBS and passed to the customer when 

requisition updates are requested. 

 b. Disadvantages: If this change is not included then the existing reasons for rejection will be 

used. The majority of these reasons for rejection are wholesale related and will not pertain directly to 

business functionality for DLA Disposition Services. 

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT (OPTIONAL): DSS and DLA Disposition Services identify the reasons for 

rejection that will be passed to EBS. 

8. ADDITIONAL COMMENTS TO CONSIDER (OPTIONAL): Not Applicable 

9. NOTE ANY REGULATIONS OR GUIDANCE: (IF APPLICABLE): DOD 4160.21-M, 

Defense Materiel Disposition Manual 

10. ADDITIONAL FUNCTIONAL REQUIREMENTS (OPTIONAL): Not Applicable 

11. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: January 2012. 

12. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available. 

13. IMPACT: 

 a. Publications: 

(1) Requires update to DLMS 945A as noted.

(2) Requires update to DOD 4000.25-M, DLMS manual. Refer to Enclosure 4. 

(3) Revises DOD 4000.25-2-M, MILSTRAP, Appendix 2.6, Management Codes. 

(4) Requires update to DRMS-I 4160.14 and any related Standard Operating Procedures.

 b. Automated Information Systems (AIS): 

 (1) DLA: Impacts EBS and DSS.

 (2) Service AIS: The Services systems will not be impacted by this change. This change 

to the 945A transaction/process does not impact systems external to DLA. DLA will only cite the 

content identified below for DLA Disposition Services Materiel Release Advice to Disposition 

Services Field Office (DSS to EBS interface only). 

c. DLMS Data Content: 

 (1) New DLMS Data Elements: None. 

 (2) Changes to DLMS Data Elements: 
 Attachment, ADC 449 

 Page 6

 (a) Cancellation Reason Code. Revises the maximum length to two positions and 

adds new values. Refer to Enclosure 1. 

 (b) Management Code. Revises the definition for Management Code Q, expanding 

applicability to DTID Number for DLA Disposition Services. Adds definitions for Management Code 

T and U, previously reserved for use in association with serially managed items. Refer to Enclosure 2. 

 d. DLMS Supplement Revisions. Refer to Enclosure 3. 
Enclosure 1, ADC 449 

 Page 1

ADC 449, Enclosure 1, Cancellation Reason Code 

Revise definition and data element length for existing DLMS data element and add code values as 

shown. Note: The text below also includes administrative updates to previous information associated 

with this data element (not related to DLA Disposition Services). 

NAME: Cancellation Reason Code (Logistics Qualifier Z) 

DEFINITION: (1) Navy Usage: Documents existing Navy DLSS (MILSTRAP) 

data requirement to identify Navy Issue Reversal Code in DLMS. 

(2) Air Force Usage: Documents existing Air Force data requirement 

to identify the Air Force Excess Cause Code. 

(3) DLA Disposition Services: DLA Disposition Services Field 

Offices use to identify the reason a DLA Disposition Services 

customer requisition is cancelled subsequent to the receipt of the 

associated release order.

REMARKS: (1) Navy uses this code when interfacing with the Distribution 

Standard System (DSS). NAVY/DSS cite code in a multi-use field for 

intra-Component use. 

(2) Air Force uses this code on an intra-AF basis. 

(3) DLA Disposition Services use this code on an intra-DLA basis 

between the Disposition Services Field Office using the DSS and 

DLA Disposition Services using the Enterprise Business System 

(EBS).

SOURCE: (1) Navy: Department of the Navy 

(2) Air Force: AFMAN 23-110, Vol 2, Part 2, Chapter 19, Attachment 19E-1, Redistributable (Excess) Materiel Cause IdentificationTable. 

(3) DLA Disposition Services: DLMS Manual. 

DATA CODE 

CHARACTERISTICS: TYPE: ID MIN: 0001 MAX: 0002 

The following values are used by DLA Disposition Services only: 

YD - DLA Disposition Services Customer No-Show 

YE - DLA Disposition Services Sales Customer Refused – Penalty May Apply 

YF - DLA Disposition Services Sales Customer Refused – No Penalty 

YG - DLA Disposition Services Sales Reutilization/Transfer/Donation (RTD) Customer Declined 

with Prior Notice 
Enclosure 1, ADC 449 

 Page 2

YH - DLA Disposition Services RTD Customer Refused Without Prior Notice 

YI – DLA Disposition Services Commercial Venture (CV) Rejected by Government Liquidators (GL) 
Enclosure 2, ADC 449 

 Page 1

ADC 449, Enclosure 2, Management Code 

Revise to expand definition for Management Code Q (see bold italics/highlighted). The following is 

extracted from DOD 4000.25-2-M MILSTRAP Appendix2.6, as updated by applicable approved 

DLMS Changes. 

AP2.6.2. ISSUE RELATED TRANSACTIONS. Management codes are assigned for use in MILSTRAP issue related transactions (DI Code D7_ Issues, DG_ Backorders, and DHA Demands) and 

MILSTRIP transactions (DI Code A4_ Referral Orders, A5_ Materiel/Disposal Release Orders, A6_ 

Materiel/Disposal Release Denials, ACJ Disposal Release Cancellations, AE6 Supply status, AEJ Disposal Supply Status, AFJ Disposal Release Follow-ups, AGJ Reply to Disposal Release Cancellations, 

AKJ Disposal Release Cancellation Follow-ups, ARJ, ARK, and ARL Deposal Release Confirmations), and related release documentation (when applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing the 

item; not assigned by DoD. 

M D7_ less D7J, A__ less A5J 

and A6_ 

Backorder release. 

M D7J, A5J Materiel condemned. Quantity indicated shipped direct 

to the DRMO or other authorized/required disposal action has been taken. (Excludes items for which shelflife has expired and cannot/will not be extended.) 

M All other DI codes Reserved for future DoD assignment. 

N DHA, D7_, A4_ Nonrecurring demand. 

N All other DI codes Reserved for future DoD assignment. 

N AE_3 Non-production Materiel. Identifies Navy-funded requirements not associated with direct support for 

ship/aircraft maintenance. Applicable to Navy requisitions submitted to DLA under industrial activity support 

agreement and may be perpetuated to supply status. 

O (alpha) D7J, A5J, ACJ, AEJ, AFJ, 

AGJ, AKJ, ARJ, ARK, ARL4

Materiel is not hazardous to public health/safety or national security. Materiel is prohibited for DoD use but 

may be sold by the DRMS. The DRMS must ensure 

that all sales include a restrictive resale provision to deter reentry of the materiel to the DoD supply system. 

O (alpha) DHA, D7_ less D7J, A4_ No demand. 

O (alpha) All other DI codes Reserved for future DoD assignment. 

P DHA, D7_, A4_ Nonrecurring demand for special program requirements. 

 

3

 Refer to ADC 375. 

4

 Also applicable to DI Codes assigned by the DoD Components for use on the Disposal Turn-In Document (DTID) below 

the wholesale level.
Enclosure 2, ADC 449 

 Page 2

CODE APPLICABLE DI CODES EXPLANATION

P AE_5

 Re-requisitioned materiel alternatively sourced subsequent to receipt of deficient materiel. Applicable to status related to DLMS requisition alerts, requisitions, and 

applicable follow-on transactions for materiel requisitioned from DLA under an industrial activity support 

agreement.6

P All other DI codes Reserved for future DoD assignment. 

Q A6_ Denied. Storage activity unable to match materiel release order to identified reference numbers for stock in 

storage. Requested stock cannot be released.

(1) Unable to match the protection document number 

and job order number. Applicable to DLA Navy industrial activity support agreement.

7

(2) Unable to match to the DTID Number. Applicable 

to DLA Disposition Services.8

Q All other DI codes Reserved for future DoD assignment. 

R DHA, D7_, A4_ Recurring demand. 

R A5_ Pre-inventory document. 

R A6_ Denied. This denial results from a receipt posted in error during real-time “Issue from Receiving” processing, 

or from discovery of a receipt processing error during 

denial research. Distribution depot to submit receipt 

reversal. 

R AE_9

 Requisition delayed due to storage activity denial. 

R All other DI codes Reserved for future DoD assignment. 

S D7J, A5J, ACJ, AEJ, AFJ, 

AGJ, AKJ, ARJ, ARK, 

ARL10

Materiel is hazardous to public health/safety or national 

security. DRMO must ensure mutilation is accomplished. 

S DHA, D7_ less D7J, A4_ Commissary resale demand. 

 

5

 Refer to ADC 391, implementation date January 2011. 

6

 Expanded for use for all DoD Components requisitioning from DLA is planned for future implementation (approximately 

2014.) 

7

 ADC 391, New Denial Management Code to Support the New Protection Process at the Navy Shipyards (NSYs) when 

Protection Document Number/Job Order does not Match DSS Records under BRAC SS&D/IMSP 

8

 Refer to ADC 449, Intra-DLA Revisions to the DLMS 945A, Materiel Release Advice, Cancellation Reason Code, 

Management Code, and Associated Procedures under Reutilization Business Integration (RBI) 9

 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for inter-Service/Agency use 

(ADC 312). Implementation outside Army applications is pending. 

10 Also applicable to DI Codes assigned by the DoD Components for use on DTID below the wholesale level. 
Enclosure 2, ADC 449 

 Page 3

CODE APPLICABLE DI CODES EXPLANATION

S AE611 LRO rejected due to duplication of suffix code internal 

to receiving Service. LRO may be resent with suffix 

code advanced. 

S All other DI codes Reserved for future DoD assignment. 

T D7J, A5J Materiel condemned. Shelf-life has expired and cannot/will not be extended. Quantity indicated shipped 

direct to DRMO or other authorized/ required disposal 

action has been taken. 

T A6_ Reserved for a Denial Management Code associated 

with UIT. PDC to be developed. 

T All other DI codes Reserved for future DoD assignment. 

U A5_ Post inventory document. 

U A6_ Reserved for a Denial Management Code associated 

with UIT. PDC to be developed. 

U All other DI codes Reserved for future DoD assignment. 

V A5_ less A5J12 Denied. Requested stock cannot be released due to suspected unacceptable condition. Inspecdtion to be conducted for verification. Applicable to DLA inductrial 

activity support agreement. 

V All DI codes Reserved for future DoD assignment. 

W AE6, A4_13

A6_, D7_14

Denied. Cannot identify DoDAAC/MAPAC of designated materiel recipient. 

W All other DI codes Reserved for future DoD assignment. 

X AE6, A4_15 

A6_, D7_16

Denied. Consignee, freight forwarder, or country representative has advised that issue of this materiel will constitute a duplicate shipment. 

X All other DI codes Reserved for future DoD assignment. 

Y A6_17 Denied. Materiel pre-positioned at a forward site associated with the identified storage activity for Navy industrial activity (IA) maintenance operations. 

 

11 Authorized for use in Army interface with DLA in response to a DLA directed LRO. 12 Refer to ADC 396. 

13 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

14 Authorized for use only in intra-Navy referral orders. 

15 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for inter-Service/Agency use 

(ADC 312). Implementation outside Army applications is pending. 

16 Authorized for use in Army interface with DLA in response to a DLA directed LRO. 17 Refer to ADC 370.
Enclosure 2, ADC 449 

 Page 4

CODE APPLICABLE DI CODES EXPLANATION

Y All other DI codes Reserved for future DoD assignment. 

Z D7_, DG_, A6_, Exception Data entered in remarks or follows by separate correspondence. 

0 All DI codes Reserved for future DoD assignment. 

1 AE6, A4_18

A6_, D7_19

Denied. Stock exhausted; unsuccessful storage activity 

search has been made. 

1 All other DI codes Reserved for future DoD assignment. 

2 AE6, A4_20 

A6_, D7_21

Denied. Materiel not available in condition requested. 

2 All other DI codes Reserved for future DoD assignment. 

3 AE6, A4_22

A6_, D7_23

Denied. Materiel not available in proper shelf-life. 

3 All other DI codes Reserved for future DoD assignment. 

4 AE6, A4_24 

A6_, D7_25

Denied. Materiel not available in type pack (overseas or 

domestic) requested (subsistence only) or specified lot 

number cannot be released (ammunition only). 

4 All other DI codes Reserved for future DoD assignment. 

5 AE6, A4_26 

A6_, D7_27

Denied. Reidentification or reclassification of assets in 

process. Storage activity to advise results of reidentification or reclassification. 

5 All other DI codes Reserved for future DoD assignment. 

6 AE6, A4_28 

A6_, D7_29

Denied. No record of NSN at storage activity. This 

denial results from review of the storage records and the 

storage activity has not conducted a physical search for 

the item. 

 

18 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

19 Authorized for use only in intra-Navy referral orders. 

20 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

21 Authorized for use only in intra-Navy referral orders. 

22 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for inter-Service/Agency use 

(ADC 312). Implementation outside Army applications is pending. 

23 Authorized for use in Army interface with DLA in response to a DLA directed LRO. 24 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

25 Authorized for use only in intra-Navy referral orders. 

26 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

27 Authorized for use only in intra-Navy referral orders. 
Enclosure 2, ADC 449 

 Page 5

CODE APPLICABLE DI CODES EXPLANATION

6 All other DI codes Reserved for future DoD assignment. 

7 AE6, A4_30

A6_, D7_31

Denied. Zero balance in an issuable condition indicated 

on storage activity custodial/ memorandum record and 

no record location exists. This denial results from review of the storage records and the storage activity has 

not conducted a physical search for the item. 

7 All other DI codes Reserved for future DoD assignment. 

8 Appropriate DI codes Reserved for assignment by the Component managing 

the item; not assigned by DoD. 

9 AE6, A4_32

A6_, D7_33

Denied. To ICP from storage. Item was ordered in one 

continuous length only but is not so available. 

9 All other DI codes Reserved for future DoD assignment. 

 28 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

29 Authorized for use only in intra-Navy referral orders. 

30 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for inter-Service/Agency use 

(ADC 312). Implementation outside Army applications is pending. 

31 Authorized for use in Army interface with DLA in response to a DLA directed LRO. 32 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

33 Authorized for use only in intra-Navy referral orders. 
Enclosure 3, ADC 449 

 Page 1

ADC 449, Enclosure 3, DLMS Supplement Revision 

. 

# Location DS 945A Materiel Release Advice Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 449 to DLMS Introductory Note 6:

- ADC 449, Intra-DLA Revisions to the DLMS 945A, Materiel 

Release Advice, Cancellation Reason Code, Management Codes, and 

Associated Procedures under Reutilization Business Integration (RBI) 

Identifies 

DLMS 

Changes 

included in the 

DS. 

2. 1/ W0601/20 Insert new DLMS note 3 as shown:

Z Mutually Defined 

DLMS Note: 

1. Use to identify the Unit of Use Indicator. When included, the quantity 

and unit of measure values associated with this transaction are applicable to the unit of use. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381. 

3. Authorized DLMS enhancement for DLA Disposition Services. 

Refer to ADC 449.

4. At this time a local code ‘Z’ is established for use in 945A, version 

4010. A data maintenance action will be submitted for establishment of 

‘Z-Mutually Defined’ in a future version. 

Expands 

applicability as 

required under 

RBI. 

3. 1/W0611/20 Insert new DLMS note 2 as shown:

NR Materiel Release Cancellation Advice 

DLMS Note: 

1. Use to provide status taken on a request to cancel a materiel release 

order. (This corresponds to DLSS Document Identifier AG6). 

2. For DLA Disposition Services, cancellation advice may be provided 

with no prior Materiel Release Cancellation (940R). 

Expands 

applicability as 

required under 

RBI. 
Enclosure 3, ADC 449 

 Page 2

# Location DS 945A Materiel Release Advice Reason 

4. 2/W1207/20 Insert new DLMS note 5 as shown:

SW Stock Number 

DLMS Note: 

1. Use to identify the local stock number (LSN). 

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for cross-reference. 

3. When used for a unit of use LSN applicable to part numbered items, 

the original part-numbered item LSN will also be included for crossreference. 

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381/Approved Addendum 381A. 

5. Authorized for intra-DLA use between DLA Disposition Services 

Field Offices and DLA Disposition Services. DLMS enhancement; 

Refer to ADC 449.

Expands 

applicability as 

required under 

RBI. 

5. 2/W1217/20 Insert new DLMS note 4 as shown:

FS National Stock Number 

DLMS Note: 

1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use indicator 

is included and the Local Stock Number (LSN) is identified as the primary materiel identification. 

3. Authorized DLMS enhancement under DLA industrial activity support agreement; refer to ADC 381.

4. Authorized for intra-DLA use between DLA Disposition Services 

Field Offices and DLA Disposition Services. DLMS enhancement; 

Refer to ADC 449.

Expands 

applicability as 

required under 

RBI. 

6. 2/N907-01/40 Add Qualifier W1 with DLMS notes:

W1 Disposal Turn-In Document Number 

DLMS Note: 

1. Use to identify the disposal turn-in document (DTID) number when 

provided as a secondary reference number. The DTID Number is a 

unique number to identify property turned into a DLA Disposition 

Service Field Office. 

 2. Use in conjunction with the controlling document number for the 

transaction cited N901 code TN. 

3. Authorized for intra-DLA use between DLA Disposition Services 

Field Offices and DLA Disposition Services. DLMS enhancement; 

Refer to ADC 449. 

Adds the 

DTID as a 

secondary 

reference 

number to 

support RBI. 
Enclosure 3, ADC 449 

 Page 3

# Location DS 945A Materiel Release Advice Reason 

7. 2/LQ01/100 Add qualifier “Z” with DLMS note:

Z Cancellation Reason 

DLMS Note: 

1. Use to specify the reason for requisition cancellation subsequent to 

receipt of the associated release order. 

2. For DLA Disposition Service, available codes are: 

YD - DLA Disposition Services Customer No-Show 

YE - DLA Disposition Services Sales Customer Refused – Penalty 

May Apply 

YF - DLA Disposition Services Sales Customer Refused – No Penalty 

YG - DLA Disposition Services Sales Reutilization/Transfer/Donation 

(RTD) Customer Declined with Prior Notice 

YH - DLA Disposition Services RTD Customer Refused Without Prior 

Notice 

YI – DLA Disposition Services Commercial Venture (CV) Rejected by 

Government Liquidators (GL) 

3. Authorized for intra-DLA use between DLA Disposition Services 

Field Offices and DLA Disposition Services. DLMS enhancement; 

Refer to ADC 449.

Supports RBI 

requirement. 

8. 2/N901/120 Add DLMS note 2 to existing qualifier SE:

SE Serial Number 

DLMS Note: 1. Use to identify the serial number. The serial number 

may not exceed 30 characters in accordance with IUID policy. 

2. Authorized for intra-DLA use between DLA Disposition Services 

and DLA Disposition Field Offices to identify the serial number for 

Small Arms/Light Weapons (SA/LW). DLMS enhancement; Refer to 

ADC 449. 

Supports RBI 

requirements 

to provide 

serial number 

for SA/LW in 

standard 

logistics 

transactions, 

for use by both 

DSS and EBS. 

Administrative Corrections 

1. 940R 

2/W0104/0200 

and 

945A 

2/W1207/20 

Revise data element DLMS note to read: 

Use only one of codes A1, A2, A4, FB, FS, FT, MG, N4, SW, YP, ZR, 

or ZZ to identify the materiel. Must use National Stock Number 

(NSN) when known, except when appropriate brand name subsistence 

items are identified by the Subsistence Identification Number or when 

maintenance/industrial activity materiel is identified by Local Stock 

Number or Materiel Control Tracking (MCT) tag number. 

Administrative 

correction to 

add missing 

value associated 

with prior 

DLMS change. 
Enclosure 4, ADC 449 

 Page 1

Enclosure 4, DLMS Manual Revisions 

Revise DOD 4000.25-M, Volume 2, Chapter 16, as follows. Paragraph numbering is approximate 

pending full re-write of this chapter for RBI-related changes. 

C16.1.4. Processing Requisitions by DLA Disposition Services

C16.1.4.1. Materiel Release. Reserved. (Procedures to be documented separately.)

C16.1.4.2. Materiel Release Order Denial. When denying an MRO, the DLA Disposition 

Service Field Office will send DLA Disposition Services the 945A, Materiel Release Order Denial 

(Transaction Type Code NK), with the appropriate management code, to communicate a denial for 

materiel when materiel no longer exists or when materiel has been damaged prior to customer 

pickup. This will include the use of denial management code “Q” for instances where there is 

enough on-hand materiel to fill the order, but not enough materiel on the disposal turn in document 

(DTID) number specified on the MRO. 

 C16.1.4.3. Materiel Release Order Confirmation. When confirming MROs, the DLA 

Disposition Services Field Office will provide the 945A, Materiel Release Order Confirmation 

(Transaction Type Code NJ) to the DLA Disposition Services following the prescribed rules in 

DLMS Volume 2, Chapter 4. However, in addition, this transaction will always contain the disposal 

turn-in document (DTID) number or a unique value assigned by DLA Disposition Services during 

receipt and carried as a DTID number allowing release at a more detailed level of inventory. 

 C16.1.4.4. Generation of the DD Form 1348-1A/1348-2 for Issues... (Procedures documented 

separately under ADC 437.) 

 C16.1.4.5. Follow-up for Materiel Release Order Status. In response to the 940R, Materiel 

Release Order Follow-Up (Transaction Type Code NB), the DLA Disposition Services Field Office 

shall provide MRO status using the 945A, Materiel Release Order Status (Transaction Type Code 

NL), as prescribed in DLMS Volume 2, Chapter 4. 

C16.1.4.6. Requisition and Materiel Release Cancellation 

 C16.1.4.6.1. Reserved. (Reserved for Customer Requisition Cancellation Based upon 869C. 

Procedures to be documented separately.)

 C16.1.4.6.2. Reserved. (Reserved for MRO Cancellation Requiring MRO Cancellation 

Request Transaction. Procedures to be documented separately.)

 C16.1.4.6.3. Customer Requisition Cancellation without Submission of 869C, Customer 

Cancellation Request (Transaction Type Code AC) or the subsequent 940R, Materiel Release Order 

Cancellation Request (Transaction Type Code ND). DLA Disposition Services allows cancellation 

of submitted requisitions based upon customer’s declining the ordered materiel available for pick up 

at the Disposition Services Field Office. In these instances, the DLA Disposition Field Office shall 

notify DLA Disposition Services of the cancellation by providing the 945A, Materiel Release Order 

Cancellation Confirmation (Transaction Type Code NR), which will contain DLMS cancellation 
Enclosure 4, ADC 449 

 Page 2

reason code YD, YE, YF, YG, YH, or YI as appropriate. Subsequently, DLA Disposition Services 

shall communicate requisition status to their RTD website in order to make the cancellation visible 

to the customer. 

C16.1.X. Requisitioning and Other Materiel Movement of Conventional Small Arms/Light 

Weapons from DLA Disposition Services. 

 C16.1.X.X. Inclusion of Small Arms/Light Weapons (SA/LW) Serial Number and Unique 

Item Identifier (UII). DLA Disposition Services requires the inclusion of the weapon serial 

number(s) for SA/LW release order confirmation transactions. Additionally, any SA/LW unique 

transactions (140A/888A) required by the current serial number management business process will 

still be generated separately. 

 C16.1.X.X.1. SA/LW Requisitioning. Customer 511R requisitions for SA/LW will be 

by NSN and may specify a DTID. Neither the customer requisition to Disposition Services nor the 

resulting 940R MRO to the Disposition Services Field Office shall specify serial number. However, 

any serial number of the weapons selected for issue will be included in the 945A Materiel Release 

Order Confirmation response from DLA Disposition Services Field Offices back to DLA Disposition 

Services for verification of the specific weapons issued and records update. 

 C16.1.X.X.2. SA/LW Redistribution or Disposal. When the DLA Disposition 

Services takes redistribution or disposal action, serial numbers will be included in the 945A 

RDO/DRO Confirmation response from DLA Disposition Services Field Offices back to DLA 

Disposition Services for verification of the specific weapons issued and records update. If a serial 

number doesn’t match internal records, then a notification will be triggered to alert DLA 

Disposition Services personnel of the discrepancy. This ensures traceability for SA/LW by serial 

number. 
Enclosure 5, ADC 449 

 Page 1

Enclosure 5, Response to PDC Staffing 

Originator Response/Comment Disposition 

1. Navy The Navy concurs with PDC 442 as written and 

submits no additional changes or amendments. 

Noted. 

2. DLA Comments from DLA-HQ Inventory Management for 

this PDC. 

Any system changes will be part of the RBI Build 

Effort. 

1. Correct references to “DLA Distribution Services” 

to read “DLA Disposition Services” 

2. Publications paragraph should include update to 

DRMS 4160.14 

3. Our review revealed what we believe may be a GAP 

in processing. In the area of Small Arms/Light 

Weapons, the draft procedures indicate intent to issue 

and confirm transactions by serial number. If 

Disposition Services is going to direct issue and 

confirm issue of SA/LW by serial number, wouldn’t 

RBI require a new management denial code when the 

serial number directed for issue is not available/found, 

e.g., the new management code needed for DTID when 

denied? 

4. We need to have the cancellation codes identified in 

this PDC as two character codes and not as onecharacter codes. If we do not have the two character 

codes, we will not be able to initiate Disposition 

Services-unique cancellation processes in EBS. Here 

are the codes we need: 

YD - DLA DS Customer No-show 

YE - DLA DS SLS Customer Refused-liquidate 

YF - DLA DS SLS Customer Refused-do not liquidate 

YG - DLA DS RTD Customer Contact 

YH - DLA DS RTD Customer Refused 

YI - DLA DS CV Rejection 

1. Fixed. 

2. Added 

3. Concur. Management Codes 

T and U are updated 

accordingly. The 'T' denial 

management code means the 

UII was not found (upfront, so, 

no record of it in DSS) and the 

'U' would be a problem when 

they actually went to find the 

materiel (it's on the books but 

not in location). Additional 

procedures supporting spot 

inventory and discrepancy 

processing are deferred for 

future PDCs. 

4. In order to avoid 

programming impact on EBS, 

the Cancelation Reason Code 

will be revised to a allow a 

minimum length of 1 and 

maximum length of 2. The 

code values authorized for DLA 

Disposition Services will reflect 

a “Y” in the first position. 

3. Army HQDA DCS G-44(S) Concurs with PDC 442 as written Noted. 

4. USTRANSCOM After review of PDC 442 and input from the IGC 

support personnel, USTRANSCOM approves with 

recommendation that the ADC contain verbiage 

directing implementation to occur no sooner than 90 

days from date of issuance. 

Reason: Implementation delay will allow time for IGC 

and other systems to implement necessary changes. 

Noted. 

5. DLA Logistics 

Management 

Standards Office 

Include a minor administrative change to the 940R and 

945A when converting PDC 441 and 442 to an ADC 

for RBI. When "N4 - National Drug Code in 5-4-2 

Format" to the 940R /945A in ADC 316D, was added, 

Fixed. 
Enclosure 5, ADC 449 

 Page 2

Originator Response/Comment Disposition 

the new code should also have been added to the data 

element level note about using only 1 of the following 

codes to identify the item. 

6. DLA Disposition 

Services 

Requesting SA/LW by serial number has NEVER been 

a Disposition Services. Requisitions will be for 

quantity and stock number against a specific DTID 

(usually). Serial numbers selected and issued will be 

recorded at packing/shipment. 

ADC updated to remove 

references to directed release of 

SA/LW by serial number.