DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 1 January 24, 2024

861 Receiving Advice/Acceptance Certificate

Functional Group=RC

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving Advice/Acceptance

Certificate Transaction Set (861) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be

used to provide for customary and established business and industry practice relative to the notification of receipt or formal acceptance of

goods and services.

DLMS Note:

1. Receiving activities use this transaction set to report the acceptance of materiel at destination.

a. DoD, Federal and Civil Agency users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of

Issue and Purchase Unit Conversion Table available at URL: www.dla.mil/does/DLM 

b. This transaction may be used to record source inspection information separately or in combination with acceptance report information and

external acceptance at the “box” level or at the consolidated shipment level.

c. This transaction may be used to provide item unique identification (IUID) information in accordance with DLMS procedures and OSD

Supply Policy. Refer to the item unique identification (IUID) web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy

2. This Implementation (IC) incorporates the Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are

available from the Defense Enterprise Data Standards Office (DEDSO) Web site:

https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/

- ADC 132, Revised Acceptance Report (AR) for Unique Identification (UID) and New Shipment/Acceptance Discrepancy Explanation Code

- ADC 162, Correction to DSs 4010 856 ASN and 4010 861 Acceptance Report to Add Missing Qualifiers for Component Unique Data

Content

- ADC 165, Optional Capability for Sending Information Copy of DLMS Supplements 856, 856S, 861, 867I, 870M, 945A, and 947I to a

Component Unique Item Tracking (UIT) Registry (Supply)

- ADC 182, Increased Functionality for DLMS 861, Acceptance Report

- ADC 208, Revised Inspection/Acceptance Report (DLMS Supplement (DS) 861) to Support Inspection Advice and Shipment Level

Acceptance

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on December 12, 2014.

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation

Conventions and DLMS Manuals

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 25, 2017

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

June 06, 2019

- ADC 1335, Wide Area Work Flow (WAWF) Changes to Support Purchase Card Receiving Report and Property Book Identifier

- ADC 1345 Administrative Update to Convert Federal 856 ASN, 857, 861, and 997 to DLMS ICs. ADC 1345 Revises the designation of the

DLMS 861 to 861P. No transaction usage changes are made by ADC 1345.

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- ADC 1370, Administrative Update to Change Data Element N106 Usage from Must Use to Used

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on May 5, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier and Electronic Funds Transfer

Indicator to Wide Area Workflow

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

1. Receiving activities use this transaction set to report the acceptance of materiel at destination.

a. DoD, Federal and Civil Agency users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of

Issue and Purchase Unit Conversion Table available at URL: www.dla.mil/does/DLM 

b. This transaction may be used to record source inspection information separately or in combination with acceptance report information and

external acceptance at the “box” level or at the consolidated shipment level.

c. This transaction may be used to provide item unique identification (IUID) information in accordance with DLMS procedures and OSD

Supply Policy. Refer to the item unique identification (IUID) web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy

2. This Implementation (IC) incorporates the Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are

available from the Defense Enterprise Data Standards Office (DEDSO) Web site:

https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/

- ADC 132, Revised Acceptance Report (AR) for Unique Identification (UID) and New Shipment/Acceptance Discrepancy Explanation Code

- ADC 162, Correction to DSs 4010 856 ASN and 4010 861 Acceptance Report to Add Missing Qualifiers for Component Unique Data

Content

- ADC 165, Optional Capability for Sending Information Copy of DLMS Supplements 856, 856S, 861, 867I, 870M, 945A, and 947I to a

Component Unique Item Tracking (UIT) Registry (Supply)

- ADC 182, Increased Functionality for DLMS 861, Acceptance Report

- ADC 208, Revised Inspection/Acceptance Report (DLMS Supplement (DS) 861) to Support Inspection Advice and Shipment Level

Acceptance

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on December 12, 2014.

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation

Conventions and DLMS Manuals

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 25, 2017

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

June 06, 2019

- ADC 1335, Wide Area Work Flow (WAWF) Changes to Support Purchase Card Receiving Report and Property Book Identifier

- ADC 1345 Administrative Update to Convert Federal 856 ASN, 857, 861, and 997 to DLMS ICs. ADC 1345 Revises the designation of the

DLMS 861 to 861P. No transaction usage changes are made by ADC 1345.

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- ADC 1370, Administrative Update to Change Data Element N106 Usage from Must Use to Used

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on May 5, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier and Electronic Funds Transfer

Indicator to Wide Area Workflow

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

010 ST Transaction Set Header M 1 Used

020 BRA Beginning Segment for Receiving

Advice or Acceptance Certificate

M 1 N1/020 Used

050 REF Reference Identification O >1 Used

060 PER Administrative Communications

Contact

O 3 Used

070 DTM Date/Time Reference M 10 Used

080 PRF Purchase Order Reference O 25 Used

LOOP ID - N1 LOOP ID - N1 200

130 N1 Name M 1 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 2 January 24, 2024

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - RCD LOOP ID - RCD 200000

010 RCD Receiving Conditions M 1 Must use

020 SN1 Item Detail (Shipment) O 1 Used

050 PID Product/Item Description O 1000 Used

070 REF Reference Identification O 12 Used

180 MAN Marks and Numbers O >1 Used

LOOP ID - LM LOOP ID - LM 10

185 LM Code Source Information M 1 Must use

186 LQ Industry Code M 100 Used

Summary:

Pos Id Segment Name Req Max Use Repeat Notes Usage

020 SE Transaction Set Trailer M 1 Used

Notes: 

1/020 This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 contains a value of "8", the

transaction set is an Acceptance Certificate and the units received is the units accepted.
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 3 January 24, 2024

ST Transaction Set Header Pos: 010 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set

definition (e.g., 810 selects the Invoice Transaction Set).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use

CodeList Summary (Total Codes: 298, Included: 1)

Code Name

861 Receiving Advice/Acceptance Certificate

ST02 329 Transaction Set Control Number

Description: Identifying control number that must

be unique within the transaction set functional group

assigned by the originator for a transaction set

DLMS Note: A unique number assigned by the

originator of the transaction set, or the originator's

application program.

M AN 4/9 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 4 January 24, 2024

BRA Beginning Segment for Receiving

Advice or Acceptance Certificate

Pos: 020 Max: 1

Heading - Mandatory

Loop: N/A Elements: 6

User Option (Usage): Used

Purpose: To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date,

and time

Semantics: 

1. BRA02 is the date that the receiving advice transaction set is created.

2. BRA05 is the time that the receiving advice transaction set is created.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

BRA01 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

DLMS Note: Use "Z" for this data element. This "Z"

entry satisfies the X12 usage requirements; the

receiving application software shall not process it.

M AN 1/30 Must use

BRA02 373 Date

Description: Date expressed as CCYYMMDD

DLMS Note: Express the originating activity's date

in UTC (Universal Time Coordinate).

M DT 8/8 Must use

BRA03 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

M ID 2/2 Must use

CodeList Summary (Total Codes: 65, Included: 3)

Code Name

00 Original

DLMS Note:

Use regardless of the type of acceptance report, unless a cancellation or correction.

01 Cancellation

DLMS Note:

Future enhancement; not used for initial implementation.

CO Corrected

DLMS Note:

Future enhancement; not used for initial implementation.

BRA04 962 Receiving Advice or Acceptance Certificate Type

Code

Description: Code specifying type of receiving

advice

DLMS Note: Use when the transaction set contains

one or more reports, regardless of the type of the

acceptance report.

M ID 1/1 Must use

CodeList Summary (Total Codes: 11, Included: 3)

Code Name

8 Acceptance Certificate

DLMS Note:

Not used at this time; reserved for future enhancement.
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

Code Name

004010F861P5PA12 5 January 24, 2024

9 Authorized Representative in Receipt of an Acceptance Alert

DLMS Note:

Use to identify a party in receipt of an acceptance alert Advance Shipment Notice (ASN) for destination

acceptance (equates to MILSCAP PKN).

A Authorized Representative Not in Receipt of an Acceptance Alert

DLMS Note:

Use to identify a party not in receipt of an acceptance alert Advance Shipment Notice (ASN) for

destination acceptance (equates to MILSCAP PKP).

BRA05 337 Time

Description: Time expressed in 24-hour clock time

as follows: HHMM, or HHMMSS, or HHMMSSD, or

HHMMSSDD, where H = hours (00-23), M = minutes

(00-59), S = integer seconds (00-59) and DD =

decimal seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD = hundredths

(00-99)

DLMS Note: 1. Express the originating activity's

time in UTC.

2. Express time in a four-position (HHMM) format.

O TM 4/8 Must use

BRA07 306 Action Code

Description: Code indicating type of action

O ID 1/2 Used

CodeList Summary (Total Codes: 296, Included: 3)

Code Name

24 On-Hold

DLMS Note:

Use to indicate status of materiel received. Use only when full vendor shipment cannot be

accepted/placed in suspended status.

80 Reconcile

DLMS Note:

Use to reconcile quantity accepted when a partial quantity has been accepted previously in separate

transaction; when partial quantity has been accepted and status of remaining quantity is not identified

on this transaction; or when partial quantity has been suspended.

WQ Accept

DLMS Note:

Use when full vendor shipment quantity has been accepted.
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 6 January 24, 2024

REF Reference Identification Pos: 050 Max: >1

Heading - Optional

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

M ID 2/3 Must use

CodeList Summary (Total Codes: 1503, Included: 2)

Code Name

FS Final Sequence Number

DLMS Note:

Use, if applicable, to identify the final shipment suffix Z.

SI Shipper's Identifying Number for Shipment (SID)

DLMS Note:

1. Use to identify the shipment number.

2. WAWF will concatenate the final shipment suffix with the shipment number.

REF02 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

X AN 1/30 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 7 January 24, 2024

PER Administrative Communications

Contact

Pos: 060 Max: 3

Heading - Optional

Loop: N/A Elements: 7

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PER01 366 Contact Function Code

Description: Code identifying the major duty or

responsibility of the person or group named

M ID 2/2 Must use

CodeList Summary (Total Codes: 230, Included: 1)

Code Name

KC Accepting Official

DLMS Note:

Use to provide name of receipt examiner. Must also provide telephone number below.

PER02 93 Name

Description: Free-form name

DLMS Note: Use to identify the name of a point of

contact. Last name, followed by first name, is

preferred. If the name is longer than 60 characters,

use initials. PER09 may be used to cite the title of

the individual.

DLMS Note: Use to identify the name of a point of

contact. Last name, followed by first name, is

preferred. If the name is longer than 60 characters,

use initials. PER09 may be used to cite the title of

the individual.

O AN 1/60 Used

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

CodeList Summary (Total Codes: 40, Included: 1)

Code Name

TE Telephone

PER04 364 Communication Number

Description: Complete communications number

including country or area code when applicable

DLMS Note: When transmitting a telephone

number, the number shall be transmitted with no

extraneous characters. Include the county code

and area code. If an extension applies to the

number, concatenate the letter "X" plus the

extension at the end of the number.

DLMS Note: When transmitting a telephone

number, the number shall be transmitted with no

extraneous characters. Include the county code

and area code. If an extension applies to the

number, concatenate the letter "X" plus the

extension at the end of the number.

X AN 1/80 Used

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used

CodeList Summary (Total Codes: 40, Included: 1)

Code Name

EM Electronic Mail
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F861P5PA12 8 January 24, 2024

PER06 364 Communication Number

Description: Complete communications number

including country or area code when applicable

X AN 1/80 Used

PER09 443 Contact Inquiry Reference

Description: Additional reference number or

description to clarify a contact number

DLMS Note: Use, if necessary, to provide the title

of the party cited in PER02.

O AN 1/20 Used
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 9 January 24, 2024

DTM Date/Time Reference Pos: 070 Max: 10

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. C0403 - If DTM04 is present, then DTM03 is required.

2. P0506 - If either DTM05 or DTM06 is present, then the other is required.

3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date or time,

or both date and time

DLMS Note: Use only one code.

M ID 3/3 Must use

CodeList Summary (Total Codes: 1112, Included: 4)

Code Name

050 Received

144 Estimated Acceptance

DLMS Note:

1. Use to indicate the materiel has an estimated acceptance date. Use in interim reports when LQ01

cites code 10 and LQ02 cites code D.

2 This is a former MILSCAP functionality not currently used under DLMS; reserved for future

enhancement.

201 Acceptance

DLMS Note:

Use to indicate the materiel was accepted.

517 Inspected

DTM02 373 Date

Description: Date expressed as CCYYMMDD

X DT 8/8 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 10 January 24, 2024

PRF Purchase Order Reference Pos: 080 Max: 25

Heading - Optional

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To provide reference to a specific purchase order

Semantics: 

1. PRF04 is the date assigned by the purchaser to purchase order.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PRF01 324 Purchase Order Number

Description: Identifying number for Purchase Order

assigned by the orderer/purchaser

DLMS Note: Use to identify the procurement

instrument identifier (PIID). Use the legacy

procurement instrument identification number (PIIN)

pending transition to the PIID. When procurement is

authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For

Other Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3 for

Research OTs or 9 for Prototype and Production

OTs. Refer to ADC 1161A or ADC 1420.

DLMS Note: Use to identify the procurement

instrument identifier (PIID). Use the legacy

procurement instrument identification number (PIIN)

pending transition to the PIID. When procurement is

authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For

Other Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3 for

Research OTs or 9 for Prototype and Production

OTs. Refer to ADC 1161A or ADC 1420.

M AN 1/22 Must use

PRF02 328 Release Number

Description: Number identifying a release against a

Purchase Order previously placed by the parties

involved in the transaction

DLMS Note: 1. Identify the four-position legacy

call/order number associated with the PIIN.

2. Do not use for the PIID call/order number. The

PIID call/order number is mapped to PRF01. Refer

to ADC 1161A. 

O AN 1/30 Used
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 11 January 24, 2024

N1 Name Pos: 130 Max: 1

Heading - Mandatory

Loop: N1 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

1. Must use this N1 loop to identify the organization originating the transaction set.

2. Use additional iterations to identify other organizations associated with the transaction.

3. Must use at least one iteration of this N1 segment to identify the organization to receive the transaction (N106 code TO with appropriate

N101 code). 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

N101 98 Entity Identifier Code

Description: Code identifying an organizational

entity, a physical location, property or an individual

M ID 2/3 Must use

CodeList Summary (Total Codes: 1312, Included: 7)

Code Name

BK Bank

DLMS Note:

Use to identify the bank that issued the Government Credit Card.

C4 Contract Administration Office

DLMS Note:

Use to identify the DoDAAC of the CAO. For MOCAS-administered contracts, identify the DCMR ADP

point as a transaction recipient.

CJ Automated Data Processing (ADP) Point

DLMS Note:

1. Use to indicate routing of transaction.

2. Use to identify the WAWF-RA as the transaction recipient in response to an advance shipment

notice.

KK Registering Party

DLMS Note:

1. Use to identify the Component UIT registry. May be used by a Component when their UIT process

requires that a copy of the transaction also be sent to a UIT registry for information purposes. Must be

used with 2/N106/130 code ‘PK-Party to Receive Copy’ to identify that this is only an information copy

of the transaction, for use with the Component UIT registry.

2. Future enhancement; not used for initial implementation.

KZ Acceptance Location

DLMS Note:

Use when acceptance is performed at a location other than the ship-to address.

L1 Inspection Location
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

Code Name

004010F861P5PA12 12 January 24, 2024

ST Ship To

DLMS Note:

1. Use to identify the ship-to address.

2. This will be the transaction originator.

N103 66 Identification Code Qualifier

Description: Code designating the system/method

of code structure used for Identification Code (67)

X ID 1/2 Must use

CodeList Summary (Total Codes: 216, Included: 5)

Code Name

10 Department of Defense Activity Address Code (DODAAC)

31 Bank Identification Code

DLMS Note:

Use to indicate the card issuing bank identification number of the bank when code BK is cited in N101.

This is the first six positions of the credit card number.

UE Unique Entity Identifier

DLMS Note:

A data maintenance action was approved in version 8020. The approved code/name is "UE Unique

Entity Identifier".

UR Uniform Resource Locator (URL)

DLMS Note:

1. Use when appropriate to identify the Component UIT registry.

2. Future enhancement; not used for initial implementation.

ZZ Mutually Defined

DLMS Note:

Use to identify WAWF-RA as the transaction recipient. Enter “WAWF” in N104.

N104 67 Identification Code

Description: Code identifying a party or other code

X AN 2/80 Must use

N106 98 Entity Identifier Code

Description: Code identifying an organizational

entity, a physical location, property or an individual

DLMS Note: 1. Must use codes FR and TO in

conjunction with the appropriate 1/N101/130 code to

indicate the organizations sending and receiving the

transaction set.

2. Must use to identify the organization sending and

receiving the transaction.

O ID 2/3 Used

CodeList Summary (Total Codes: 1312, Included: 3)

Code Name

FR Message From

DLMS Note:

Use to indicate that the organization cited in N104 transmitted the transaction set.

PK Party to Receive Copy

DLMS Note:

1. Use when appropriate to send an information copy of the transaction to a Component UIT registry.

For use with N101 code KK.

2. Future enhancement; not used for initial implementation.

TO Message To

DLMS Note:

Use to indicate that the organization cited in N104 is to receive the transaction set.
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 13 January 24, 2024

RCD Receiving Conditions Pos: 010 Max: 1

Detail - Mandatory

Loop: RCD Elements: 6

User Option (Usage): Must use

Purpose: To report receiving conditions and specify contested quantities

Syntax Rules: 

1. P0203 - If either RCD02 or RCD03 is present, then the other is required.

2. P0405 - If either RCD04 or RCD05 is present, then the other is required.

3. P060708 - If either RCD06, RCD07 or RCD08 are present, then the others are required.

4. P091011 - If either RCD09, RCD10 or RCD11 are present, then the others are required.

5. P121314 - If either RCD12, RCD13 or RCD14 are present, then the others are required.

6. P151617 - If either RCD15, RCD16 or RCD17 are present, then the others are required.

7. P181920 - If either RCD18, RCD19 or RCD20 are present, then the others are required.

8. R020406 - At least one of RCD02, RCD04 or RCD06 is required.

Semantics: 

1. RCD01 is the receiving advice line item identification.

2. RCD21 is the cumulative quantity of goods received for a specific time period.

Comments: 

1. See the Data Element Dictionary for a complete list of receiving condition IDs.

2. RCD06 through RCD20 provide for five different quantities whose condition upon receipt is under question.

DLMS Note:

1. Multiple RCD loops may be used to report acceptance of multiple CLINS. 

2. The use of multiple RCD loops is applicable to acceptance at the shipment level.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

RCD01 350 Assigned Identification

Description: Alphanumeric characters assigned for

differentiation within a transaction set

DLMS Note: Use to identify the Contract Line Item

Number (CLIN), (including the Subcontract Line

Item Number (SUBCLIN), Exhibit Line Item Number

(ELIN), or Sub Exhibit Line Number Item

(SUBELIN)).

DLMS Note: Use to identify the Contract Line Item

Number (CLIN), (including the Subcontract Line

Item Number (SUBCLIN), Exhibit Line Item Number

(ELIN), or Sub Exhibit Line Number Item

(SUBELIN)).

O AN 1/20 Must use

RCD02 663 Quantity Units Received or Accepted

Description: Number of Units Received or

Accepted

DLMS Note: Use to identify only that quantity

actually accepted at destination. Use the number 0

when transmitting an interim report.

X R 1/9 Must use

RCD03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for examples of

use)

X Comp Must use

RCD03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a

value is being expressed, or manner in which a

measurement has been taken

M ID 2/2 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F861P5PA12 14 January 24, 2024

DLMS Note: Use any code other than ZZ. DLMS

users see the Unit of Issue and Purchase Unit

Conversion Table for available codes.

RCD06 667 Quantity in Question

Description: Number of units contested because of

physical condition or status of units

DLMS Note: 1. Use in conjunction with a receipt

discrepancy to provide amount of items received but

not accepted.

2. Not applicable to shipment level acceptance

process.

X R 1/9 Used

RCD07 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for examples of

use)

X Comp Used

RCD07-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a

value is being expressed, or manner in which a

measurement has been taken

DLMS Note: Use any code other than ZZ. DLMS

users see the Unit of Issue and Purchase Unit

Conversion Table for available codes.

M ID 2/2 Must use

RCD08 412 Receiving Condition Code

Description: Code designating physical condition

or status of units received in a specific shipment

X ID 2/2 Used

CodeList Summary (Total Codes: 15, Included: 1)

Code Name

09 Hold

DLMS Note:

1. Use to indicate that discrepant quantity received has been placed in a suspended condition.

2. Not applicable to shipment level acceptance process.
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 15 January 24, 2024

SN1 Item Detail (Shipment) Pos: 020 Max: 1

Detail - Optional

Loop: RCD Elements: 2

User Option (Usage): Used

Purpose: To specify line-item detail relative to shipment

Syntax Rules: 

1. P0506 - If either SN105 or SN106 is present, then the other is required.

Semantics: 

1. SN101 is the ship notice line-item identification.

Comments: 

1. SN103 defines the unit of measurement for both SN102 and SN104.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SN102 382 Number of Units Shipped

Description: Numeric value of units shipped in

manufacturer's shipping units for a line item or

transaction set

DLMS Note: 1. Use the 2/SN1/020 segment in

2/RCD/010 loops to identify the quantity shipped.

2. Required during DLMS migration; not used by

WAWF.

M R 1/10 Must use

SN103 355 Unit or Basis for Measurement Code

Description: Code specifying the units in which a

value is being expressed, or manner in which a

measurement has been taken

DLMS Note: 1. Use to identify the purchase unit

specified in the contract for the quantity shipped. 

Use any code other than code ZZ. DLMS users see

the Unit of Issue and Purchase Unit Conversion

Table for available codes.

DLMS Note: 1. Use to identify the purchase unit

specified in the contract for the quantity shipped. 

Use any code other than code ZZ. DLMS users see

the Unit of Issue and Purchase Unit Conversion

Table for available codes.

2. This will reflect the purchase unit provided by the

vendor in the Advance Shipment Notice.

M ID 2/2 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 16 January 24, 2024

PID Product/Item Description Pos: 050 Max: 1000

Detail - Optional

Loop: RCD Elements: 2

User Option (Usage): Used

Purpose: To describe a product or process in coded or free-form format

Syntax Rules: 

1. C0403 - If PID04 is present, then PID03 is required.

2. C0703 - If PID07 is present, then PID03 is required.

3. C0804 - If PID08 is present, then PID04 is required.

4. C0905 - If PID09 is present, then PID05 is required.

5. R0405 - At least one of PID04 or PID05 is required.

Semantics: 

1. Use PID03 to indicate the organization that publishes the code list being referred to.

2. PID04 should be used for industry-specific product description codes.

3. PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicates that the specified attribute applies to this

item; an "N" indicates it does not apply. Any other value is indeterminate.

4. PID09 is used to identify the language being used in PID05.

Comments: 

1. If PID01 equals "F", then PID05 is used. If PID01 equals "S", then PID04 is used. If PID01 equals "X", then both PID04 and PID05 are

used.

2. Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3. PID07 specifies the individual code list of the agency specified in PID03.

DLMS Note:

Retained for consideration under UII.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

PID01 349 Item Description Type

Description: Code indicating the format of a

description

M ID 1/1 Must use

CodeList Summary (Total Codes: 3, Included: 1)

Code Name

F Free-form

DLMS Note:

Future enhancement; not used for initial implementation.

PID05 352 Description

Description: A free-form description to clarify the

related data elements and their content

X AN 1/80 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 17 January 24, 2024

REF Reference Identification Pos: 070 Max: 12

Detail - Optional

Loop: RCD Elements: 2

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference

Identification

DLMS Note: The following code is authorized.

M ID 2/3 Must use

CodeList Summary (Total Codes: 1503, Included: 2)

Code Name

EF Electronic Funds Transfer ID Number

DLMS Note:

Use only when 1/N103/130 is UE Unique Entity Identifier, to provide an alternate EFT account in

REF02.

IX Item Number

DLMS Note:

1. Use for Authorization Accounting Activity (AAA).

2. Applicable to Navy acceptance only.

3. AAA may be reported for each CLIN accepted . 

REF02 127 Reference Identification

Description: Reference information as defined for a

particular Transaction Set or as specified by the

Reference Identification Qualifier

X AN 1/30 Must use
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 18 January 24, 2024

MAN Marks and Numbers Pos: 180 Max: >1

Detail - Optional

Loop: RCD Elements: 6

User Option (Usage): Used

Purpose: To indicate identifying marks and numbers for shipping containers

Syntax Rules: 

1. C0605 - If MAN06 is present, then MAN05 is required.

2. P0405 - If either MAN04 or MAN05 is present, then the other is required.

Semantics: 

1. MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks and numbers assigned to the same physical container.

2. When both MAN02 and MAN03 are used, MAN02 is the starting number of a sequential range and MAN03 is the ending number of that

range.

3. When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that

range.

Comments: 

1. When MAN01 contains code "UC" (U.P.C. Shipping Container Code) and MAN05/MAN06 contain a range of ID numbers, MAN03 is not

used. The reason for this is that the U.P.C. Shipping Container code is the same on every carton that is represented in the range in

MAN05/MAN06.

2. MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

3. When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID numbers, the integrity of the two ID numbers must be

maintained.

DLMS Note:

For initial implementation, IUID information will be provided only when partial acceptance occurs. The UII will be provided for those items

which were accepted.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

MAN01 88 Marks and Numbers Qualifier

Description: Code specifying the application or

source of Marks and Numbers (87)

M ID 1/2 Must use

CodeList Summary (Total Codes: 20, Included: 1)

Code Name

ZZ Mutually Defined

DLMS Note:

1. Use to identify the Unique Item Identifier (UII) for each item. If the UII exceeds 48 characters, carry

over the additional characters to MAN03. When MAN01 is ZZ, MAN03 may only be used as a

continuation of the UII entered in MAN02.

2. The UII may not exceed 50 characters in accordance with IUID Policy.

MAN02 87 Marks and Numbers

Description: Marks and numbers used to identify a

shipment or parts of a shipment

M AN 1/48 Must use

MAN03 87 Marks and Numbers

Description: Marks and numbers used to identify a

shipment or parts of a shipment

O AN 1/48 Used

MAN04 88 Marks and Numbers Qualifier

Description: Code specifying the application or

source of Marks and Numbers (87)

DLMS Note: Retained for consideration under UII.

X ID 1/2 Used
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F861P5PA12 19 January 24, 2024

CodeList Summary (Total Codes: 20, Included: 1)

Code Name

R Originator Assigned

DLMS Note:

1. Use to identify the serial number associated with the identified UII in MAN05. When a batch, lot, or

other type of production run number is included in the UII for uniqueness, this number will be cited in

MAN06. 

2. Future enhancement; not used for initial implementation.

MAN05 87 Marks and Numbers

Description: Marks and numbers used to identify a

shipment or parts of a shipment

X AN 1/48 Used

MAN06 87 Marks and Numbers

Description: Marks and numbers used to identify a

shipment or parts of a shipment

X AN 1/48 Used
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 20 January 24, 2024

LM Code Source Information Pos: 185 Max: 1

Detail - Mandatory

Loop: LM Elements: 1

User Option (Usage): Must use

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LM01 559 Agency Qualifier Code

Description: Code identifying the agency assigning

the code values

M ID 2/2 Must use

CodeList Summary (Total Codes: 176, Included: 1)

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 21 January 24, 2024

LQ Industry Code Pos: 186 Max: 100

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific industry

code list

DLMS Note: The following codes are authorized.

X ID 1/3 Used

CodeList Summary (Total Codes: 558, Included: 7)

Code Name

0 Document Identification Code

10 Transaction Status Indicator Code

DLMS Note:

1. Use one of codes D - Interim Status, F - Final Reply Report or G - Ship To Code Differs From

Contract, to indicate the transaction status.

2. Applicable during DLMS migration; not used by WAWF during initial implementation.

17 Shipment Acceptance Discrepancy Explanation Code

DLMS Note:

Use to identify the shipment acceptance discrepancy explanation.

GQ Group Qualifier Code

DLMS Note:

Use to identify the Material Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

Use to identify the Material Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

COG Cognizance Symbol

DLMS Note:

Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for nonstock

numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

MCC Material Control Code

DLMS Note:

Use to identify the Material Control Code (MCC) for special inventory reporting. This is a Navy unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without

action.

SMI Special Material Identification Code

DLMS Note:

Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without

action.

LQ02 1271 Industry Code

Description: Code indicating a code from a specific

X AN 1/30 Used
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

Ref Id Element Name Req Type Min/Max Usage

004010F861P5PA12 22 January 24, 2024

industry code list
DLMS Implementation Convention (IC) 861P Inspection/Acceptance

Report

ADC 132, 162, 165, 182, 208, 1136, 1161A, 1335, 1367, 1370, 1412 and 1420 DLM

4000.25

004010F861P5PA12 23 January 24, 2024

SE Transaction Set Trailer Pos: 020 Max: 1

Summary - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

SE01 96 Number of Included Segments

Description: Total number of segments included in

a transaction set including ST and SE segments

M N0 1/10 Must use

SE02 329 Transaction Set Control Number

Description: Identifying control number that must

be unique within the transaction set functional group

assigned by the originator for a transaction set

DLMS Note: Cite the same number as the one cited

in ST02.

M AN 4/9 Must use