*DoD 4000.25-M Volume 2, March 2005*

*Change 2*

**PAGE**

*DLM 4000.25 Volume 4, January 22, 2024*

*Change 12*

**TABLE OF CONTENTS**

**VOLUME 4: Military Standard Billing System - Finance**

**Page**

**FOREWORD**	F-1

**TABLE OF CONTENTS**	TOC-1

**CHAPTER 1	INTRODUCTION**

C1.1.	GENERAL	C1-1

C1.2.	POLICY	C1-1

C1.3.	APPLICABILITY	C1-2

C1.4.	FINANCE PROCESS REVIEW COMMITTEE........	C1-2

C1.5.	SUPPLEMENTAL PROCEDURES	C1-2

C1.6.	NONCOMPLIANCE	C1-2

C1.7.	SIMULATED MOBILIZATION EXERCISE	C1-3

**CHAPTER 2	BILLING PROCEDURES**

C2.1.	CRITERIA FOR BILLING	C2-1

C2.2.	PREPARATION OF BILLS .......	C2-3

C2.3.	RESERVED	C2-9

C2.4.	CORRECTION OF ERRONEOUS BILLINGS	C2-9

C2.5.	CANCELLATIONS		C2-9

C2.6.	BILLING FOR ACCESSORIAL AND ADMINISTRATIVE

	COSTS	C2-10

C2.7.	BILLING FOR PROGRESS AND ADVANCE PAYMENTS	C2-12

C2.8.	INTO-PLANE FUEL SALES	C2-13

C2.9.	HAZARDOUS MATERIEL AND WASTE BILLINGS	C2-13

C2.10.	GENERAL SERVICES ADMINISTRATION UNIQUE

	BILLINGS	C2-15

C2.11.	ARMY EXCHANGE PRICING PROCESS	C2-16

C2.12.	NAVY EXCHANGE PRICING PROCESS	C2-17

C2.13.	INCLUSION OF TRANSPORTATION CONTROL

	NUMBERS ON DLMS LOGISTICS BILLS	C2-18

**CHAPTER 3	PROCESSING AND PAYMENT OF BILLS**

C3.1.	PAYMENT OF NONINTERFUND BILLS	C3-1

C3.2.	PROCESSING INTERFUND BILLS	C3-1

C3.3.	ADJUSTMENTS	C3-1

**CHAPTER 4	ADJUSTMENT PROCEDURES**

C4.1.	REQUESTING ADJUSTMENTS	C4-1

C4.2.	CANCELING OR AMENDING REQUESTS FOR

	ADJUSTMENT	C4-2

C4.3.	FOLLOW-UP ON UNANSWERED REQUESTS FOR

	ADJUSTMENT	C4-2

C4.4.	REPLYING TO REQUESTS FOR ADJUSTMENT OR

	MATERIEL RETURNS PROGRAM CREDIT	C4-3

C4.5.	ADJUSTMENT AMOUNT	C4-3

C4.6.	INCOMPLETE OR UNSUPPORTED BILL	C4-4

C4.7.	BILLING STATUS PROCEDURES	C4-4

C4.8.	BILL COPY PROCEDURES	C4-5

C4.9.	REQUESTS FOR CHANGE IN BILLING METHOD	C4-5

C4.10.	ADJUSTMENTS FOR DISCREPANCY REPORTS	C4-6

C4.11.	ADJUSTMENTS FOR BILLING ERRORS	C4-8

C4.12.	PRICE CHALLENGES AND VERIFICATION	C4-11

C4.13.	DISPUTED RESPONSES TO REQUESTS FOR

	ADJUSTMENT	C4-11

C4.14.	ADJUSTMENTS FOR CHANGE NOTICES	C4-11

C4.15.	SECURITY ASSISTANCE DISCREPANCIES AND BILLING

	ERRORS		C4-12

C4.16.	CREDITS FOR EXCESS REPORTS (MATERIEL RETURNS

	PROGRAM)	C4-***12***

**CHAPTER 5	INTERFUND BILLING SYSTEM PROCEDURES**

C5.1.	POLICY	C5-1

C5.2.	PRINCIPLES OF THE INTERFUND BILLING SYSTEM	C5-1

C5.3.	PREPARATION OF INTERFUND BILLS	C5-2

C5.4.	CENTRAL ACCOUNTS OFFICES ........	C5-2

C5.5.	INTERFUND REPORTS	C5-3

C5.6.	STATEMENT OF INTERFUND TRANSACTIONS	C5-3

C5.7.	CENTRAL ACCOUNTS OFFICE LEVEL INTERFUND

	PROCEDURES	C5-6

**CHAPTER 6	DEFENSE AUTOMATIC ADDRESSING SYSTEM**

C6.1.	GENERAL	C6-1

C6.2.	MILITARY STANDARD BILLING SYSTEM PROCESSING	C6-1

C6.3.	BILL COPY RETRIEVAL	C6-3

C6.4.	FUND CODE TABLES........	C6-4

C6.5.	MILITARY STANDARD BILLING SYSTEM INQUIRY

	PROCESS	C6-4

C6.6.	MILITARY STANDARD BILLING SYSTEM-RELATED

	REPORTS	C6-5

C6.7.	OTHER DEPARTMENT OF DEFENSE ACTIVITY ADDRESS

	CODES AUTHORIZED INTERFUND	C6-10

**CHAPTER 7	VERIFICATION OF FUNDS AVAILABILITY WEB CALL FOR REQUISITIONS SUBMITTED VIA INTERNET ORDERING APPLICATIONS**

C7.1.	IMPLEMENTING FUNDS AVAILABILITY VERIFICATION	C7-1

C7.2.	FUNDS AVAILABILITY REQUEST.......	C7-1

C7.3.	BUSINESS RULES		C7-2

C7.4.	FUNDS AVAILABILITY REPLY	C7-2

C7.5.	BUSINESS RULES		C7-2

C7.6.	PROCESSING MULTIPLE LINE ITEMS	C7-3

C7.7.	VERIFICATION OF AVAILABILITY REPLY CODE	C7-3

C7.8.	CRITERIA FOR UNACCEPTABLE REQUISITION

	PROCESSING	C7-4

C7.9.	REQUISITON MODIFICATIONS	C7-5

C7.10.	REQUISITION FOLLOW-UPS	C7-5

C7.11.	REVISION OF REQUISITION CONTENT	C7-6

C7.12.	ALTERNATIVES FOR UNTIMELY APPLICATION

	INTERFACE	C7-6

C7.13.	BATCH ACCEPTANCE	C7-7

**APPENDIX 1	FUND CODE TABLES AND RELATED LISTINGS**	AP1-1

**APPENDIX 2	CODES**	AP2-1

AP2.1	DOCUMENT IDENTIFIER CODES	AP2.1-1

AP2.2	FUND CODES	AP2.2-1

AP2.3	BILLING ADVICE CODES	AP2.3-1

AP2.4	BILLING STATUS CODES	AP2.4-1

AP2.5	TYPE OF BILL CODES	AP2.5-1

AP2.6	RECIPIENT OF BILLING STATUS CODES	AP2.6-1

AP2.7	SALES PRICE CONDITION CODES	AP2.7-1

AP2.8	GENERAL SERVICES ADMINISTRATION CUSTOMER

	SUPPLY CENTER CODES	AP2.8-1

AP2.9	INFORMATION INDICATOR CODES	AP2.9-1

AP2.10	SIGNAL CODES	AP2.10-1

AP2.11	FUNDS VERIFICATION REPLY CODE	AP2.11-1

AP2.12	OTHER CODES	AP2.12-1

**APPENDIX 3	RECORD FORMATS**	AP3-1

***APPENDIX 4	WEB FUND CODE MASTER FILE LAYOUT***AP4-1

**TABLES**

**TableTitle**

C1.T1.	Supplemental Billing Procedures		C1-2

C2.T1. 	Method of Billing			C2-5

C2.T2.	Standard Interfund Bill Numbers		C2-8

C4.T1.	Adjustments to Discrepancy Reports	C4-6

C5.T1.	Seller Central Accounts Offices		C5-2

C5.T2.	Buyer Central Accounts Offices		C5-3

C5.T3.	Department of Defense Central Accounts Offices	C5-5

**FIGURES**

**FigureTitle**

C6.F1.	Interfund Billing Adjustment Example	C6-6

C6.F2.	Interfund Bills by Billed Office Example	C6-7

C6.F3.	Interfund Bills Rejected Example	C6-8

C6.F4.	Interfund Bill Retransmission Request	C6-8

C6.F5.	In-storage Visibility Redistribution ***Reimbursement*** Report	C6-9

C6.F6.	Rejected Bill by Billing Office	C6-10

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