1 of 6 

ADC 249 

Attachment 

ATTACHMENT TO ADC 249 

Administrative Updates to DLMS Supplements 140A (Small Arms Reporting), 846A 

(Asset Reclassification), and 846F (Ammunition Freeze/Unfreeze) to Include Updates for 

Batch/Lot and Unique Item Identifier (UII) Field Length Limitations

1. ORIGINATOR: 

 a. Service/Agency: Defense Logistics Management Standards Office (DLMSO) 

 b. Originator: Ms. Mary Jane Johnson, DLMSO, MILSTRAP Administrator, 

JSACG Chair, UITC Chair, e-mail: Mary.Jane.Johnson@dla.mil 

2. FUNCTIONAL AREA: Supply 

3. REQUESTED CHANGE: 

 a. Title: Administrative Updates to DLMS Supplements 140A (Small Arms 

Reporting), 846A (asset Reclassification), and 846F (Ammunition Freeze/Unfreeze) to 

Include Updates for Batch/Lot and Unique Item Identifier (UII) Field Length Limitations

 b. Description of Change: DLMSO administrative updates include documentation of 

Unique Identification (UID) policy limitations on the maximum field size for UII and the 

batch/lot number. UID policy is available at: http://www.acq.osd.mil/dpap/UID/.

 c. Procedures: Revise DLMS Supplements 140A, 846A, and 846F as follows: 

Location 140A Administrative Changes 

Small Arms Reporting 

Reason Federal IC 

Impact 

1 DLMS 

Introductory 

Note 3 

Revise DLMS introductory note 3 to add subparagraphs e 

and f:

e. Repetition of data (using multiple iterations or loops) 

which is not compatible with existing DLSS capability. 

Although supported by the use of the ANSI X12 standard, 

such data is not compatible with DLSS/DLMS conversion 

and may not be supported by the recipient's automated 

processing system. Components must coordinate 

implementation of enhanced capability with DLMSO prior 

to use. 

f. Data associated with a DLMS enhancement authorized 

for implementation by modernized systems under DLMS 

migration. This data (including expanded field sizes) 

should be adopted during, or subsequent to, modernization 

when applicable to the Component’s business process. 

Prior coordination is not required. Components should 

ensure that inclusion of this data in a DLMS transaction 

does not cause inappropriate rejection of the transaction. 

Administrative change to 

incorporate standard 

DLMS introductory notes. 

No 

update 

required. 
2 of 6 

ADC 249 

Attachment 

Location 140A Administrative Changes 

Small Arms Reporting 

Reason Federal IC 

Impact 

2 DLMS 

Introductory 

Note 4 

Revise DLMS introductory note 4 to add ADC 249:

ADC 249, Administrative Updates to140A (Small Arms 

Reporting), 846A (Asset Reclassification), and 846F 

(Ammunition Freeze/Unfreeze) to Include Updates for 

Batch/Lot and Unique Item Identifier (UII) Field Length 

Limitations. 

Administrative change to 

identify changes in DS. 

No 

update 

required. 

3 2/LQ01/87 

and 

2/LQ01/460 

Update DLMS notes for qualifier A9 

A9 Supplemental Data

DLMS Notes: 

1. Use to identify supplemental address/data. 

2. During the DLSS/DLMS transition, this field will be 

used to perpetuate/populate the DLSS Supplemental 

Address (SUPAAD) field. During this time, field size is 

restricted to 6 positions; see introductory DLMS note 

3d. 

3. Expanded use of this field for supplemental data 

without size restriction is a DLMS enhancement; see 

introductory DLMS note 3a. 

4. Under full DLMS, the requirement to pass activity 

address information within the supplemental data field 

will be streamlined. Activity address data previously 

contained in the SUPAAD will be reflected exclusively 

in the N1 segment. Future streamlined data; see 

introductory DLMS note 3c. 

Administrative change for 

consistency with standard 

DLMS notes for qualifier 

A9. 

No update 

required. 

4 2/REF01/130 Update qualifier U3 DLMS Note to limit UII field to 50 

positions

U3 Unique Supplier Identification Number (USIN) 

DLMS Note: 1. Use to identify the UII. Place UII value 

in REF03. Use this qualifier for UIT based upon the UII. 

The UII may not exceed 50 characters in accordance 

with IUID Policy. An ANSI data maintenance was 

approved in version 5020. The approved code/name is 

“UII-Department of Defense Unique Item Identifier”. 

Administrative change to 

document maximum 50 

position length for UII IAW 

UID policy; 

No update 

required. 
3 of 6 

ADC 249 

Attachment 

Location 846A Administrative Changes 

Asset Reclassification 

Reason Federal IC 

Impact 

1 DLMS 

Introductory 

Note 3 

Revise DLMS introductory note 3 to add and subpara f:

f. Data associated with a DLMS enhancement authorized for 

implementation by modernized systems under DLMS 

migration. This data (including expanded field sizes) should 

be adopted during, or subsequent to, modernization when 

applicable to the Component’s business process. Prior 

coordination is not required. Components should ensure that 

inclusion of this data in a DLMS transaction does not cause 

inappropriate rejection of the transaction. 

Administrative change to 

incorporate standard 

DLMS introductory note 

for authorized DLMS 

migration enhancement. 

No 

update 

required. 

2 DLMS 

Introductory 

Note 5 

Revise DLMS introductory note 5 to add ADC 249:

ADC 249, Administrative Updates to140A (Small Arms 

Reporting), 846A (Asset Reclassification), and 846F 

(Ammunition Freeze/Unfreeze) to Include Updates for 

Batch/Lot and Unique Item Identifier (UII) Field Length 

Limitations. 

Administrative change to 

identify changes in DS. 

No 

update 

required. 

3 2/LQ01/376 Update DLMS notes for qualifier A9 

A9 Supplemental Data

DLMS Notes: 

1. Use to identify supplemental address/data. 

2. During the DLSS/DLMS transition, this field will be used 

to perpetuate/populate the DLSS Supplemental Address 

(SUPAAD) field. During this time, field size is restricted to 6 

positions; see introductory DLMS note 3d. 

3. Expanded use of this field for supplemental data without 

size restriction is a DLMS enhancement; see introductory 

DLMS note 3a. 

4. Under full DLMS, the requirement to pass activity address 

information within the supplemental data field will be 

streamlined. Activity address data previously contained in 

the SUPAAD will be reflected exclusively in the N1 segment. 

Future streamlined data; see introductory DLMS note 3c. 

Administrative change for 

consistency with standard 

DLMS notes for qualifier 

A9. 

No update 

required. 

4 2/REF01/390 Update qualifier BT DLMS Note 1 to limit batch/lot number 

field to 20 positions:

BT Batch Number 

DLMS Note 1. Use to identify the manufacturer's batch/lot 

number or other number identifying the production run when 

UII and/or serial number are not required. If UII and/or 

serial number are required in addition to the batch/lot 

number, enter the batch/lot number in REF04. The 

batch/lot number may not exceed 20 characters in 

accordance with IUID policy.

Administrative change to 

document maximum 20 

position length for batch/lot 

IAW UID policy. 

No update 

required. 
4 of 6 

ADC 249 

Attachment 

Location 846A Administrative Changes 

Asset Reclassification 

Reason Federal IC 

Impact 

5 2/REF01/390 Update qualifier U3 DLMS Note to limit UII field to 50 

positions

U3 Unique Supplier Identification Number 

DLMS Note: 1. Use to identify the UII. Place UII value in 

REF03. The UII may not exceed 50 characters in 

accordance with IUID Policy. An ANSI data maintenance 

was approved in version 5020. The approved code/name is 

“UII-Department of Defense Unique Item Identifier”. 

2. Authorized DLMS migration enhancement. See DLMS 

introductory note 3.f. 

Administrative change to:

1) document maximum 50 

position length for UII IAW 

UID policy; 

2) identify UII as an 

authorized DLMS migration 

enhancement

No update 

required. 

6 2/REF04/390 

C040-first 

use of BT 

Update qualifier BT DLMS Note to limit batch/lot number 

field to 20 positions:

BT Batch Number 

DLMS Note 1. Use to identify the manufacturer's batch/lot 

number or other number identifying the production run when 

UII and/or serial number are not required. If UII or serial 

number is entered in REF01, and batch/lot is the only other 

identifying number in2/REF/390. The batch/lot number 

may not exceed 20 characters in accordance with IUID 

policy.

Administrative change to 

document maximum 20 

position length for batch/lot 

number IAW UID policy. 

UID PMO authorizes 20 

position maximum batch/lot 

size. 

No update 

required. 

7 2/REF04/390 

C040-second 

use of BT 

Update qualifier BT DLMS Note to limit batch/lot number 

field to 20 positions:

BT Batch Number 

DLMS Note 1. Use to identify the manufacturer's 

batch/lot number or other number identifying the 

production run when UII is entered in REF01 and serial 

number is entered in REF04-01. The batch/lot number 

may not exceed 20 characters in accordance with IUID 

policy. 

Administrative change to 

document maximum 20 

position length for batch/lot 

number IAW UID policy. 

No update 

required. 

Location 846F Administrative Changes 

Ammunition Freeze/Unfreeze 

Reason Federal IC 

Impact 

1 DLMS 

Introductory 

Note 4 

Revise DLMS introductory note 4 to add and subpara e:

e. Data associated with a DLMS enhancement authorized 

for implementation by modernized systems under DLMS 

migration. This data (including expanded field sizes) should 

be adopted during, or subsequent to, modernization when 

applicable to the Component’s business process. Prior 

coordination is not required. Components should ensure 

that inclusion of this data in a DLMS transaction does not 

cause inappropriate rejection of the transaction. 

Administrative change to 

incorporate standard 

DLMS introductory note 

for authorized DLMS 

migration enhancements. 

No 

update 

required. 
5 of 6 

ADC 249 

Attachment 

Location 846F Administrative Changes 

Ammunition Freeze/Unfreeze 

Reason Federal IC 

Impact 

2 DLMS 

Introductory 

Note 5 

Revise DLMS introductory note 5 to add ADC 249:

ADC 249, Administrative Updates to140A (Small Arms 

Reporting), 846A (Asset Reclassification), and 846F 

(Ammunition Freeze/Unfreeze) to Include Updates for 

Batch/Lot and Unique Item Identifier (UII) Field Length 

Limitations 

Administrative change to 

identify changes in DS. 

No 

update 

required. 

3 2/LQ01/270 

and 

2/LQ01/376 

Update DLMS notes for qualifier A9 

A9 Supplemental Data

DLMS Notes: 

1. Use to identify supplemental address/data. 

2. During the DLSS/DLMS transition, this field will be 

used to perpetuate/populate the DLSS Supplemental 

Address (SUPAAD) field. During this time, field size is 

restricted to 6 positions; see introductory DLMS note 4d. 

3. Expanded use of this field for supplemental data 

without size restriction is a DLMS enhancement; see 

introductory DLMS note 4a. 

4. Under full DLMS, the requirement to pass activity 

address information within the supplemental data field 

will be streamlined. Activity address data previously 

contained in the SUPAAD will be reflected exclusively in 

the N1 segment. Future streamlined data; see 

introductory DLMS note 4c. 

Administrative change for 

consistency with standard 

DLMS notes for qualifier 

A9. 

No update 

required. 

4 2/REF01/390 Update qualifier BT DLMS Note 1 to limit batch/lot number 

field to 20 positions:

BT Batch Number 

DLMS Note 1. Use to identify the manufacturer's batch/lot 

number or other number identifying the production run 

when UII and/or serial number are not required. If UII 

and/or serial number are required in addition to the 

batch/lot number, enter the batch/lot number in REF04. 

The batch/lot number may not exceed 20 characters 

in accordance with IUID policy.

Administrative change to 

document maximum 20 

position length for batch/lot 

IAW UID policy. 

No update 

required. 

5 2/REF01/390 Update qualifier U3 DLMS Note to limit UII field to 50 

positions

U3 Unique Supplier Identification Number 

DLMS Note: 1. Use to identify the UII Place UII value in 

REF03. The UII may not exceed 50 characters in 

accordance with IUID Policy. An ANSI data 

maintenance was approved in version 5020. The approved 

code/name is “UII-Department of Defense Unique Item 

Identifier”. 

2. Authorized DLMS migration enhancement. See DLMS 

introductory note 4.e.

Administrative change to:

1) document maximum 50 

position length for UII IAW 

UID policy; 

2) identify UII as an 

authorized DLMS migration 

enhancement

No update 

required. 
6 of 6 

ADC 249 

Attachment 

Location 846F Administrative Changes 

Ammunition Freeze/Unfreeze 

Reason Federal IC 

Impact 

6 2/REF04/390 

C040-first 

use of BT 

Update qualifier BT DLMS Note to limit batch/lot 

number field to 20 positions:

BT Batch Number 

DLMS Note 1. Use to identify the manufacturer's 

batch/lot number or other number identifying the 

production run when UII and/or serial number are not 

required. If UII or serial number is entered in REF01, 

and batch/lot is the only other identifying number in 

2/REF/390. The batch/lot number may not exceed 20 

characters in accordance with IUID policy.

Administrative change to 

document maximum 20 

position length for batch/lot 

number IAW UID policy. 

No 

update 

required. 

7 2/REF04/390 

C040-second 

use of BT 

Update qualifier BT DLMS Note to limit batch/lot 

number field to 20 positions:

BT Batch Number 

DLMS Note 1. Use to identify the manufacturer's 

batch/lot number or other number identifying the 

production run when UII is entered in REF01 and serial 

number is entered in REF04-01. The batch/lot number 

may not exceed 20 characters in accordance with IUID 

policy.

Administrative change to 

document maximum 20 

position length for batch/lot 

number IAW UID policy. 

No 

update 

required. 

4. REASON FOR CHANGE: Identifies administrative updates to include, but not 

limited to, documenting UID policy limitations on UII and batch/lot field size. Similar 

changes in support of IUID policy have already been made to, or are in process for, DS 

527D, 527R, 842A/W, 846I, 856R, 867I, 940R, 945A, and 947I. 

5. ADVANTAGES AND DISADVANTAGES: 

 

 a. Advantages: Clarifies and updates DS 140A, 846A, and 846F, and supports 

current UID policy limiting the UII to 50 positions, and the batch/lot number to 20 

positions. 

 

 b. Disadvantages: None identified. 

6. IMPACT: 

 a. Modify DLMS Supplements 140A, 846A, and 846F as documented. DLMSO will 

incorporate revisions as needed in corresponding DLMS XML transactions. 

 b. Limitation on batch/lot number and UII field size maximum lengths may impact 

DOD Component automated information systems.