DEFENSE LOGISTICS AGENCY

HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

June 30, 2017 

MEMORANDUM FOR DEPARTMENT OF DEFENSE ACTIVITY ADDRESS DIRECTORY 

(DoDAAD) PROCESS REVIEW COMMITTEE (PRC) 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1257, 

DoDAAD Enterprise Resources Website (DoDAAD)

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management Standards (DLMS), Volume 6, Chapter 2, Department of Defense Activity Address 

Directory is approved for immediate implementation. Target timeline for Defense Automatic 

Addressing System (DAAS) updates to the DoDAAD is expected to be completed by December 

2017. 

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, at 703-767-

6885, DSN 427-6885, or email: DODAADHQ@dla.mil. Others must contact their Component 

designated representative at: https://www.dlmso.dla.mil/CertAccess/SvcPointsPOC/allpoc.asp. 

 HEIDI M. DAVEREDE 

Program Manager

Enterprise Business Standards Office

Attachment

As stated

cc:

ODASD (SCI)

ODASD DPAP (PDI) 
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Attachment to ADC 1257

DoDAAD Enterprise Resources Website

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), DoDAAD PRC Chair, Tad DeLaney, at 703-767-6885, e-mail: 

DODAADHQ@dla.mil. 

2. FUNCTIONAL AREA: DoDAAD

3. REFERENCE: DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 

6, Chapter 2, Department of Defense Activity Address Directory.

4. APPROVED CHANGE: The new website will require a public server/domain to host the 

main page of the site, in the same style/capability currently enjoyed by J62’s new Commercial 

and Government Entity Code (CAGE) site (https://cage.dla.mil), which is hosted by DISA’s 

Defense Enterprise Computing Center – Ogden. All user actions would launch from this new 

DoDAAD website. The site should include the ability to facilitate a request process that 

generates an email with an attachment to a selected point of contact (CSP). The site should also 

have the ability to incorporate pages that would afford “views” from existing applications (e.g., 

eDAASINQ/DAASINQ) but consistent with the style of the new site. All DoDAAD-related 

functions currently provided by Defense Automatic Addressing System (DAAS) would remain; 

however, they would be accessed through this new site – not via hyperlinks and reroutes; rather, 

new pages in the same style would be required for current DoDAAD-related functions. This will 

require changes to DAAS applications of DAASINQ and eDAASINQ. The intent is that the user 

experience would be seamless, as if all actions are being performed from within this site. It 

would further require changes to the DoDAAD Update Application to allow a file upload 

function from a CSP. See paragraph 7 for further details. Substantive updates subsequent to 

PDC staffing are highlighted in green. 

a. Overview: This change implements a new public access website for the DoDAAD, 

in a design consistent with other DLA J62 capabilities (e.g., CAGE), and that provides a web 

presence for the DoDAAD autonomous of DAASINQ. The website shall afford users with a 

one-stop-shop experience for the DoDAAD so that the user does not have to launch multiple 

applications to search, request updates, view the DoDAAD, download files and reports, etc. The 

following are some of the features that the website will afford users (See also Figure 1 in the 

Enclosure to this Attachment): 

(1) Provides a web presence for the DoDAAD - particularly critical for users who 

are not part of the DoD Supply Community. 

(2) The most common uses (i.e., search and update request) located in the center 

of the page with both graphics and text, to make them standout. (Note: the Request Tool 

capability will be introduced via a separate DLMS Change, 1197): 

(a) the ability to perform simple and advanced searches; 
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(b) initiate a request for a new record, update an existing record, or delete 

an existing record; 

(3) Links to policy and procedures, news, upcoming PRCs, and frequently asked 

questions (FAQ) are readily available.

(4) The menu bar provides quick links to features of the DoDAAD, while the 

footer contains links for supporting features, which include helps for a user to: 

(a) contact a CSP, 

(b) download reports and files, 

(c) request technical assistance, 

(d) request web services, 

(e) obtain DoDAAD training materials and resources. 

b. Background: 

(1) The DoDAAD is an authoritative data source whose primary function has 

historically been to enable the automatic addressing functions of the DoD supply chain through 

the Defense Automatic Addressing System (DAAS). While that requirement remains, today, its

use has evolved far beyond the DoD supply chain. It now serves to enable and facilitate business 

system transactions for both the Department of Defense and the other Departments of the Federal 

Government, especially in response to the Digital Accountability and Transparency (DATA) Act 

of 2014. These uses now comprise a growing list of functions, which includes: supply chain, 

property management, acquisition, procurement, transportation, financial management, grants, 

maintenance, facilities, human resources, readiness, and more. 

(2) Although the DoDAAD remains an integral part of DAAS, today, it has no 

web presence unto itself from a user perspective. Users can only get to the DoDAAD by virtue 

of knowing what “DAAS” is and that access to the DoDAAD is only possible through one of the 

obscure applications offered by DAAS for this purpose (e.g., DAASINQ and eDAASINQ), 

which query more than just the DoDAAD (e.g., NIIN, MAPAC, COMMRI, Fund Codes). In 

fact, the only application that has the namesake of “DoDAAD” is reserved only for select users 

who are appointed as Central Service Points for their respective Components and charged with 

the responsibility of updating/maintaining their Components’ DoDAAD records. All other 

information relative to the DoDAAD is found on the DLMS website under the DoDAAD 

Process Review Committee (PRC) page. Neither of these is conducive to creating a user 

experience that affords the widest user base with the most comprehensive and effective means of 

meeting all of their DoDAAD needs, and especially those outside the DoD. 

(3) The DoDAAD was reengineered in 2005, and during this process, the manner 

in which the DoDAAD was updated transitioned from individual 80 record position transactions 

submitted by users to the DAAS Center, to Central Service Points (CSP) making updates using a 

Graphic User Interface (GUI) application that updated the database directly. These CSPs are 
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appointed by their respective Services/Agencies to perform this function and are granted user 

accounts for the Update Application (DODAAD) by DAAS. Requests by users to update 

records in the DoDAAD are now facilitated by users obtaining the contact information for the 

respective CSP and contacting them via email or phone to convey the necessary information for 

the update. The means by which a user can update the DoDAAD requires first that they know 

who to contact or where to find the contact information. Secondly, they must obtain the 

referential information about the DoDAAD to know what each field is and how it is used and 

what needs to be changed. Finally, once they have all of this in order, they are resigned to either 

phoning or emailing the CSP and conveying the information to them manually. As such, there is 

no automated means to facilitate data quality in this process. 

(4) The graphic user interface (GUI) experience of the DoDAAD today consists 

of three applications/views: 

(a) DAASINQ. This application is an open access, single query of DAAS 

for a known DoDAAC, MAPAC, NIIN, or RIC. This query function is not limited to the 

DoDAAD. 

(b) eDAASINQ. This application is a SAR-required user account that 

affords an enhanced query of DAAS for a COMMRI, Distribution Code, DoDAAC, MAPAC, 

NIIN, or RIC. It also provides users with access to Downloads and Reports. These include 

Downloads for DoDAAD, MAPAD, and Fund Code; and Reports for City/ZIP Error Report, 

Lonesome RICs, and Mismatched RICs. The functions of eDAASINQ are not specific to the 

DoDAAD. 

(c) DoDAAD (a.k.a. DoDAAD Update Application). This application is 

reserved for CSPs, and requires both a Component/Agency appointment, as well as a SAR, and 

is specific to the DoDAAD, affording the user with the ability to do a single record addition, 

update, or deletion. 

5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Affords users with a comprehensive capability and resource for the 

DoDAAD that appeal to the widest user base of the Federal Government, consistent with the 

DATA Act. 

b. Disadvantages: None. 

6. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Authorized for immediate 

implementation when this DLMS change is released as an ADC. Target timeline for EBSO and 

Defense Automatic Addressing System (DAAS) updates to the DoDAAD is expected to be 

completed by December 2017. 

7. ROLES AND RESPONSIBILITIES: 

a. DAAS. Create a publicly accessible website (e.g., https://www.dodaad.dla.mil) in the 

same style/functionality as exists for the CAGE program, complete with an automated request 

process that would generate an email that could be routed to a designed recipient with an 
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attached XML file based on data inputted into a template. The requirements for the request 

process will be published via separate Change (1197). Both the request function and the website 

content would be maintained by EBSO. The website would also facilitate internal functionality 

to direct users to DAAS applications without interrupting the user experience (i.e., all pages 

would be in the same style, regardless of function or domain). New pages for DAAS 

applications in the style of this website would also be created as part of this. They would be 

loaded to DAAS’ domain accordingly to facilitate this functionality. See the enclosure. 

b. EBSO: 

(1) Maintain content of the new website with all pertinent information (i.e., 

FAQs, policy and procedures, CSP Listing, PRC meeting announcements/minutes), as well as 

the request process functionality, to include updating POC information upon notification of new 

CSP appointments from the Services/Agencies. 

(2) Maintain CSP POC Listing and CSP Table for the Request Process function 

upon receipt of new CSP Appointments from the Services/Agencies. See Change 1197. 

(3) DLMS Data Elements: No impact. 

(4) Revisions to DLM 4000.25 Manuals: DLM 4000.25, Volume 6, Chapter 2

and the Update Application SOP will be revised to document this new capability once 

implemented. 

c. DAAS: To facilitate the capabilities of the new website, the following changes would 

be required to existing DAAS applications and processes: 

(1) Load newly created web pages for Search, Advanced Search, Downloads, and 

Reports to DAAS servers to enable these functions of the new website. When a user selects any 

of these functions on the new website, they will be directed to the DAAS URL for these pages 

which would provide the new user front end for these capabilities: 

Website Function DAAS Application / page

Search DAASINQ Query for a DoDAAC or RIC

Advanced Search eDAASINQ query for DoDAAC, RIC, Distribution Code

Downloads eDAASINQ Downloads and Reports, Download DoDAAD File 

(DoDAAD Downloads)

Reports eDAASINQ Downloads and Reports, City / ZIP Error Report, Orphaned 

RICs, Mismatched RICs

(2) Remove DoDAAD-related functions from existing DAASINQ and 

eDAASINQ webpages as follows: 
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(a) DAASINQ. Remove DoDAAC and RIC from the existing 

DAASINQ webpage. DAASINQ queries through this page would only be for NIIN or MAPAC. 

(b) eDAASINQ. Remove DoDAAC, RIC, and Distribution Code from 

the existing eDAASINQ webpage (as these are all part of the DoDAAD Table). Enhanced 

queries through this page would only be for COMMRI, MAPAC, and NIIN. Also, in the 

Downloads and Reports page, remove Download DoDAAD File hyperlink from Downloads 

Available section, as well as the DoDAAD Downloads page. Remove also all Reports Available 

from the Downloads and Reports page. 

(3) New pages in the style of the new website would also need to be inserted 

where necessary for the CAPTCHA and Warning Screens associated with DAASINQ and 

eDAASINQ accordingly. 

(4) Upon receipt of a new CSP appointment, DAAS will ensure that EBSO is 

provided a copy to ensure POC Listings and the Request Process POC table are updated. DLMS 

Change 1197 will provide the requirements for the Request Process function of the new website. 

d. Federal Civilian Agencies. Federal Civilian Agencies may use the capabilities of 

this website to contact the GSA for updating existing AACs or requesting new records for their 

Agencies, per CFR 41. 

e. DoD Components: 

(1) All DoD Components may use the capabilities of the website for all of their 

DoDAAD requirements, to include using the Request function of this website to request changes 

to their DoDAAD records. 

(2) Army and Air Force will make the necessary changes to their respective 

DoDAAC applications to mirror these changes to the DoDAAD, where applicable. 

f. Non-DLM 4000.25 Series Publications: The changes identified herein will need to 

be incorporated into the relevant Service/Agency-level DoDAAD management publications, 

including (but not limited to) the following: 

(1) Federal Property Management Regulations

(2) U.S. Army: AR 725-50 

(3) U.S. Air Force: AFI 24-230 

(4) U.S. Marine Corps: MCO 4400.201, Vol 2 

(5) U.S. Coast Guard: COMDTINST M4000.2 

(6) Defense Information Systems Agency: DISA Instruction 270-50-10 
Web Page Mockups

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The following are examples of how various pages of this site might be renderd (not actual 

pages): 

Figure 1 – DoDAAD Website Home Page
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Figure 2 – CAPTCHA
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Figure 3 – User Warning
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Figure 4 –Search
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Figure 5 – Search Results
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Figure 6 – Advanced Search
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Figure 7 – Warning Screen
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Figure 8 – Downloads and Reports
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Figure 9 – Downloads 1
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Figure 10 – Downloads 2
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Figure 11 – Distribution Code Search