DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

April 10, 2020

MEMORANDUM FOR DLMS PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1370,

Administrative Update to Change Data Element N106 attributes from “Must Use”

to “Used”

The attached administrative change to DLM 4000.25, Defense Logistics Management 

Standards, is approved for implementation.

Addressees may direct questions to Rafael Gonzalez, email: EBSO.Supply@dla.mil. 

Others may direct questions to their Service or Agency designated Supply PRC representative 

available at https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

TERESA W. SMITH

 Director, Strategic Data Services

DLA Information Operations

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1370

Page 1

Attachment to ADC 1370

Administrative Update to Change Data Element 

N106 Usage from Must Use to Used

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Rafael Gonzalez, Enterprise Business Standards Office (EBSO), 

email: EBSO.Supply@dla.mil

b. Functional POC: Rafael Gonzalez, EBSO

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES:

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: None

c. Logistics and Transaction Changes:

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition DLM Publications

GFP DOD BRAC X DLMS ICs

3. REFERENCES: Multiple DLMS ICs (see enclosure for listing) 

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change updates multiple DLMS 

implementation conventions ((IC) to change the usage attribute of the N106 to “Used” rather 

than “Must Use”. This allows for multiple occurrences of the relevant N1 Name Loops when 

multiple types of addresses are used.

b. Background: Numerous DLMS ICs have the N106 Entity Identifier Code marked as 

“Must Use”. This was to ensure the transaction included the FR – Message From to indicate the 

organization cited in the N104 Identification Code Data Element is the originator of the 

transaction. Over time, requirements evolved and EBSO included additional organization types 

to the N1 segment requiring more than one occurrence of the respective N1 Name loop. The

“Must Use” indicator presents validation issues under the extensible markup language (XML) 

and causes the transactions to fail if the N106 data element is not included. This is not the case 
Attachment, ADC 1370

Page 2

for X12 and electronic data interchange (EDI) users. EBSO corrected several DLMS 

transactions previously identified during DPAS implementation and testing. This administrative 

change will update several DLMS transactions where the attributes of the N106 data element is 

“Must Use” to “Used” to avoid any errors that may occur in the future.

c. Approved Change in Detail: This administrative change updates the relevant N106 

data element usage designation in the following DLMS IC: 511M, 511R, 527D, 527R, 567C, 

856N, 4030 856N, 861, 861P, 867D, 867I, 870L, 870M, 870N, 870S, 945A, 4030 945A, and 

947I as shown in Enclosure 1. This change will not affect existing implementation of the DLMS 

transactions that are included in this change. 

d. Revisions to DLM 4000.25 Manuals: None

e. Approved Transaction Flow: No Change

f. Alternatives: None – The change is required to prevent transactions failing at DAAS.

5. REASON FOR CHANGE: Clarify N106 usage

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: XML Transactions will process successfully.

b. Disadvantages: None identified

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Upon publication.

8. IMPACT:

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): Components should evaluate this change 

during new implementation and testing efforts. Current systems that have implemented the 

transaction cited in this change should not be affected.

d. Defense Automatic Addressing System (DAAS): DAAS evaluate if any changes 

are needed.

e. Non-DLM 4000.25 Series Publications: No known impact to external publications
Enclosure, ADC 1370

Page 1

Enclosure, DLMS IC Updates

Item # Location Revision Reason

1. DLMS 

Introductory 

Notes

Add ADC 1370 to DLMS Introductory notes to each updated 

DLMS IC listed below:

- ADC 1370, Administrative Update to Change Data Element N106 

Usage from Must Use to Used

Identifies DLMS 

Changes included in the 

DLMS Supplement

2. See table below 

for IC locations

For Data Element N106 change the Usage from Must Use to 

Used

3. See table below If not already present in the IC, insert an additional N1 

Segment DLMS Note: 

1. Must use this N1 loop to identify the organization 

originating the transaction set

2. Use additional iterations to identify other organizations 

associated with the transaction.

Clarifies that multiple 

iterations of the N1 

segment may be used.

Item # Location Revised DLMS ICs

1. 1/N106/70 511M Requisition (Modification)

2. 1/N106/70 511R Requisition

3. 1/N106/70 527R Receipt, Inquiry, Response and MRA

4. 1/N106/70 527D Due-in, Advance Receipt, Due Verification

5. 1/N106/030 567C Contract Completion Status (DLMS Contract Completion Statement/Unclosed 

Contract Status/Contract Close-out Extension)

6. 2/N106/220 856N (4010) Notice of Availability

7. 2/N106/2200 856N (4030) Notice of Availability

8. 1/N106/130 861 Acceptance Report (Wide Area Workflow - WAWF)

9. 1/N106/130 861P Acceptance Report

10. 1/N106/80 867D Demand Reporting

11. 1/N106/80 867I Issue

12. 1/N106/50 870L Special Program Requirement (SPR) / Logistics Asset Support Estimate (LASE)

Notification

13. 1/N106/50 870M Materiel Returns Supply Status

14. 1/N106/50 870N Notice of Availability Reply

15. 1/N106/50 870S Supply Status

16. 1/N106/40 945A (4010) Material Release Advice

17. 1/N106/0400 945A (4030) Material Release Advice

18. 1/N106/40 947I (4010) Inventory Adjustment