1

DLA Master List

Of

 Technical and Quality Requirements

Version 34

March 21, 2024

 Changes from previous revisions are indicated with yellow highlighting to 

mark text altered or added.

HQ Defense Logistics Agency 

Technical and Quality Assurance Division

Logistics Operations
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Table of Contents

I. Technical and Quality Assurance Requirements

RA001: Technical and Quality Requirement Documentation..................................................... 4

RC001: Documentation Requirements for Source ApprovalRequest (SAR)............................. 4

RD001: Demilitarization: Small Arm Weapons and Parts and Accessories (Category I –

Munitions List Items, Category I–DoDM 4160.28- Vol 3)......................................................... 5

RD002: Covered Defense Information Applies.......................................................................... 5

RD003: Covered Defense Information May Apply .................................................................... 5

RP001: DLA Packaging Requirementsfor Procurement............................................................ 5

RP003: Preservation, Packaging, Packing and Marking Requirements for Federal Aviation

Administration Commercial Material.......................................................................................... 9

RQ001: Tailored Higher Level Contract Quality Requirements (Manufacturers andNonManufacturers)........................................................................................................................11

RQ002: Configuration Change Management – Engineering Change Proposal Request for

Variance (Deviation or Waiver?) .............................................................................................. 12

RQ003: Configuration Change Management Army Combat Capabilities Development 

Command Chemical Biological Center (DEVCOM-CBC) - Engineering Change Proposal 

Request for Variance (Deviation or Waiver) ........................................................................... 13

RQ004: Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) ................................... 14

RQ005: Lengths, Tickets, Packaging, Marking of Cuts or Pieces – DLA Troop Support,

Clothing and Textiles (C&T) .................................................................................................... 15

RQ006: Quality Conformance Inspection Requirements.......................................................... 16

RQ007: Qualified Manufacturers (QML) Integrated Circuits, Hybrid Microcircuits and

Semiconductor Devices – DLA Maritime................................................................................. 19

RQ008: Warranty of Industrial Plant Equipment (IPE) Federal Supply Group (FSG) 34........ 20

RQ009: Inspection and Acceptance at Origin........................................................................... 22

RQ010: Data Name Plates......................................................................................................... 23

RQ011: Removal of Government Identification fromNon-Accepted Supplies ....................... 23

RQ012: Qualified Products List (QPL) Connector Assemblies and QPL Electrical Contacts...24

RQ014: Qualified Suppliers List of Distributors (QSLD) and Qualified Testing Suppliers List

(QTSL) for Federal Supply Class (FSC) 5961 Semiconductors and Hardware Devices andFSC

5962 Electronic Microcircuits................................................................................................... 25

RQ015: Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for

Distributors (QSLD) for Troop Support.................................................................................... 25

RQ016: Component Qualified Products Lists (QPL)/Qualified ManufacturersLists (QML).. 25

RQ017: Physical Identification/Bare Item Marking.................................................................. 26
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RQ018: Contractor Retention of Supply Chain Traceability Documentation (Aug 2016) ....... 26

RQ019: Federal Aviation Administration (FAA) Airworthiness Approval .............................. 26

RQ032: Export Control of Technical Data................................................................................ 27

RQ034: Hazardous Communication Standard Notice .............................................................. 27 

RQ035: Lithium Cells, Lithium Batteries, or Items Containing Batteries ................................ 29 

RQ036: Phosphate Coating Supplier Certification Requirements ............................................ 30 

RQ037: Army Critical Safety Item Production Sample Test Pilot Program............................. 30 

RQ038: Chemical and Biological Defense Equipment First Article Test (FAT), 

Production Lot Test (PLT), and FAT Waivers.............................................................31 

RQ039: Non-Tailored Higher Level Quality Requirements (SAE AS9100) for Manufacturers and 

Non-Manufacturers ............................................................................................................................. 31 

RQ040: Non-Destructive Testing (NDT) Accreditation Requirements.............................32 

RQ041: Government Purpose Rights, License Agreement 36 applies ..................................... 32 

RQ042: Non-Tailored Higher Level Quality Requirements (ISO 9001:2015) for Manufacturers 

and Non-Manufacturers ............................................................................................................. 32 

RQ044: Manufacturing & Quality Data and Chain of Custody Traceability Requirement ...... 33 

RQ045: AS9120 Certification for Dealers and Distributors Requirement ............................... 34 

RS001: Shelf-Life Additional requirements.............................................................................. 34 

RT001: Measuring and Test Equipment.................................................................................... 38 

RT003: NDT required on all MOOG FLO TORK parts.............................................39 

IP025: Packaging, Marking, and Shipping of Hazardous Materials ......................................... 39 

IP027: Packing and Marking Requirements Federal Stock Class 5961 Semiconductors ......... 40 

IP042: Oxygen Clean Packaging and Marking Requirements Apply... ..................................................... 41 

IP046: Individual Repair Parts Ordering Data (IRPOD) Packaging Requirements Apply ........ 41 

IP056: Mercury or Mercury Compounds are Prohibited in Preservation, Packaging, Packing

and Marking......................................................................................................................................................42 

II. Contract Data Requirements List

Certificate of Quality Compliance andTest Report(s)... ............................................... Attached

Commercial Manuals for Naval Shipboard... ................................................................ Attached

Product Certification and Test Report(s) ...........................................................................Attached

DEVCOM CBC Form 081 Chem-Bio FAT Waiver Request ........................................ Attached
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RA001: Technical and Quality Requirement Documentation 

This document incorporates technical and/or quality requirements (identified by an “R” or an “I” 

number) set forth in full text in the DLA Master List of Technical and Quality Requirements 

found on the web at: https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx For 

simplified acquisitions, the revision of the master in effect on the solicitation issue date controls. 

For large acquisitions, the revision of the master in effect on the RFP issue data applies unless a 

solicitation amendment incorporates a follow-on revision, in which case the amendment data 

controls. 

(End of TQ Requirement) 

RC001: Documentation Requirements for Source Approval Request (SAR)

(1) If an item other than what is cited in the Purchase Item Description (PID) specified in the 

solicitation is offered under the provisions of DLA Procurement Notes “L04 Offers for part 

numbered Items,” or “M06 Evaluation of Offers for Part Numbered Items,” then additional 

documentation requirements are needed to evaluate that the offered items meet therequirements 

for Critical Application Item (CAI), or Critical Safety Items (CSI) specified in the PID.

(2) The mandatory requirements to submit a SAR for CATEGORY I - III critical parts can be 

found on the applicable DLA Office of Small Business Programs web site. To find the applicable 

DLA Office of Small Business Program, go to https://www.dla.mil/HQ/SmallBusiness.aspx

select the under DLA Office of Small Business hyperlink, then the applicable DLA Small 

Business Office hyperlink, then look for the information SAR.

(3) The offeror shall determine which category applies (see below). The specific documentation 

for that category, as well the documentation specified in paragraph three shall be submitted in 

support of the manufacturing process.

(a) CATEGORY I: Manufacturer of the same item for the Original Equipment Manufacturer 

(OEM), or for the Department of Defense (DOD). 

(b) CATEGORY II: Manufacturer of a similar item for the OEM or DOD. A similar item is 

defined as an item whose design, application, operating parameters, material, and manufacturing 

processes are like those of the item for which source approval is sought. 

(c) CATEGORY III: New manufacturer. The exact or similar item has not been previously 

provided to the OEM or DOD. 

(4) SAR documentation requirements are also required for all non-critical parts: 

(a) If the offeror seeking approval is not a manufacturer, the offeror shall submit SAR 

documentation on the manufacturer. 

(b) Any SAR identified to Boeing Rights Guard must comply with the Boeing Rights Guard
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Agreement.

(End of TQ Requirement) 

RD001: Demilitarization: Small Arm Weapons and Parts and Accessories (Category I – 

Munitions List Items, Category I–DoDM 4160.28- Vol 3) 

1. Demilitarization of small arms weapons, weapons parts, accessories, and associatedtechnical 

data will be accomplished in accordance with the most current version of the Department of 

Defense (DOD) Manual 4160.28, Volume 3, Enclosure 3 found on the Web at:

https://www.dtic.mil/whs/directives/corres/pub1html . 

2. Mandatory demilitarization training requirements will be fulfilled in accordance with DOD 

Manual 4160.28, Volume 1, Enclosure 4. 

(End of TQ Requirement) 

RD002: Covered Defense Information Applies 

This item and/or associated data has been determined to contain, utilize, or generate covered 

defense information (CDI). CDI is unclassified controlled technical information or other 

information, as described in the controlled unclassified information registry that requires 

safeguarding pursuant to DFARS 252.204-7012. 

(End of TQ Requirement) 

RD003: Covered Defense Information May Apply

At the time of award conditions may not exist which would indicate this item and/or associated 

data are subject to DFARS 252.204-7012, Safeguarding Covered Defense Information (CDI). 

However, should conditions arise after award, which generate CDI, the contractor shall contact 

the contracting officer to reassess the conditions. CDI is unclassified controlled technical 

information, or other information as described in the controlled unclassified information registry 

that requires safeguarding pursuant to DFARS 252.204-7012. 

(End of TQ Requirement) 

RP001: DLA Packaging Requirements for Procurement

1. Additional Packaging and Marking Requirements:

a. Prohibited cushioning and wrapping materials: Use of asbestos, excelsior, newspaper,
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shred paper (all types, including wax paper and computer paper), and similar hygroscopic or 

non-neutral materials and all types of loose-fill materials, including polystyrene, is prohibited for 

application such as cushioning, fill, stuffing, and dunnage. In addition, the use of yellow 

wrapping or packaging material is prohibited, except where used for the containment of 

radioactive material.

b. MIL-STD-129R establishes requirements for contractors that ship packaged materiel to 

the Government to provide both linear bar codes and two-dimensional (2D) symbols on 

shipping labels. Shipping labels with 2D symbols are referred to as Military Shipping Labels 

(MSL) and are required on all CONUS and OCONUS shipments with the following 

exceptions: 

1) Subsistence items procured through full-line food distributors (prime contractors), 

“market ready” type items shipped within the Continental United States (CONUS) tocustomers 

within CONUS.

2) Any item for which ownership remains with the contractor until the item is placed in 

designated locations at the customer location prior to issuance to the customer. Government 

control begins upon placement of the item by the contractor into the designated location or 

issuance from the designated location by contractor personnel (i.e., the contractor is required to 

stock bins at the customer location and/or issue parts from a contractor-controlled parts room).

3) Bulk petroleum, oil and lubricant products delivered by pipeline; or tank car, tanker 

and tank trailer for which the container has a capacity greater than 450 L (119 gallons) as a 

receptacle for a liquid; a maximum net mass greater than 400 kg (882 pounds) and a capacity 

greater than 450139 L (119 gallons) as a receptacle for a solid; or a water capacity greater than 

454 kg (1000140 pounds) as a receptacle for a gas.

4) Medical items procured through Customer Direct suppliers or prime contractors that 

do not enter the Defense Transportation System. 

5) Delivery orders when the basic contract has not been modified to require MIL-STD129R. 

c. MIL-STD-129R provides numerous illustrations of what should be bar-coded and the 

recommended placement of the bar code. Further information is available on the DLA Packaging 

Web Site at: https://www.dla.mil/HQ/LogisticsOperations.Packaging/

d. PIID and MIL-STD-129R label marking requirements. The FAR has been amended to 

implement a uniform award identification system. This uniform numbering system is referred to 

as the Procurement Instrument Identification (PIID). For current DFARS compliant DOD 

contracts, cite the 13-character PIID (e.g., SPE8EJ16F0001) on the MIL-STD-129R label as the 

contract marking. For legacy contracts, cite the PIIN (contract number or purchase order number 

(e.g., SPE8EJ14D0002)) including four-digit delivery order or call number ((e.g., 959U) if 

applicable) and lot number. 

2. Requirements for Treatment of Wood Packaging Material (WPM)
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a. Assets packed in or on wood pallets, skids, load boards, pallet collars, wood boxes, reels, 

dunnage, crates, frames, and cleats must comply with the Heat Treatment (HT) or Heat 

Treatment/Kiln Dried (HT/KD) (continuous at 56 degrees Centigrade for 30 minutes) standard in 

DOD Manual 4140.65-M "Compliance for Defense Packaging: Phytosanitary Requirements for 

Wood Packaging Material (WPM)". WPM must be stamped or branded with the appropriate 

certification markings as detailed in DODM 4140.65 and be certified by an accredited American 

Lumber Standards Committee (ALSC)-recognized agency. The WPM certification markings 

must be easily visible, especially in pallet loads, to inspectors.

3. Palletization shall be in accordance with the following requirements. Among the required 

pallet’s characteristics are wing type and four-way entrance. Complete specification of the acceptable 

pallets can be found in Part 9 of ANSI MH1.

a. Shipments of identical items packed in four or more unit, intermediate or shipping containers 

exceeding a total of 20 cubic feet per destination shall be palletized except when the containers are 

required to be skidded (Para 4 of Requirements), by contract requirements, or consist of a shipping 

container that exceeds the size or weight limitations for palletized loads (see ANSI MH1 Part 9, 

Table 9-4). Shipments packaged in accordance with ASTM D3951 and/or MIL-STD-2073-1E shall 

be palletized in accordance with MIL-STD-147E. Additionally, when the total number of containers 

going to the same destination is 250 pounds or greater (excluding pallet), or a volume of 20 cubic feet 

or greater, then palletization IAW MIL-STD-147E is required. The load shall be prepared and 

secured in a manner that will ensure carrier acceptance and permit safe re-handling at destination. 

Loads shall be stable and should not exceed the size and overseas limitations of MIL-STD-147E. 

Glued loads shall not be used. Overhang of Unit Load shall not be permitted.

b. For Level A packing, pallets shall utilize ANSI/MHIA-MH1, Part No. MH1/9-05SW4048 

pallet. The total weight of the unitized load shall not exceed 3000 lbs. evenly distributed.

c. For Level B packing, pallets shall utilize ANSI/MHIA-MH1, Part No. MH1/9-02SW4048 

pallet for unit loads less than 1500 lbs. evenly distributed. For unit loads greater than 1500 lbs. but 

less than 3000 lbs. evenly distributed, ANSI/MHIA-MH1, part numbers MH1/9-03SW4048, MH1/9-

05SW4048 or MH1/9-10BW4048 pallet shall be utilized.

d. Residual quantities of less than the quantity required for one course of the load need not be 

palletized.

e. Palletization is not required for shipping containers that are constructed on skids.

Unit/Intermediate/Shipping containers, except drums, exceeding 70 pounds gross weight or 40 inches 

in length, may be constructed with skids. Skids shall be a minimum of 3 X 4-inch (nominal) lumber 

and shall be securely attached to permit multiple handlings at destination.

f. Specialized requirements

 1) Clothing and Textiles: Pallet loads containing more than on NSN shall be clearly marked to all 

the NSNs contained in the load. No carton shall have more than one NSN. At the end of a size run, 

no more than one carton per NSN may be short or over the specified quantity. Said carton shall be 

clearly marked “short” or “over.”
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2) Medical Exceptions:

a) A single medical item having a height of 48 inches or greater: If a properly palletized load 

(equipment and pallet) exceeds 54 inches in height limitations need not be adhered to. 

b) A single medical item having dimensions exceeding the maximum pallet loads length and/or 

width dimensions: If a single item exceeds the maximum pallet load dimensions, length and width 

need not be adhered to. Contact the contracting officer for additional guidance.

 c) Loading: Five-gallon tight head pails shall be loaded on pallets IAW Load Type III or IIIA of 

MIL- STD-147E, except that a triple layer or course may be used for a total not to exceed 42 pails.

d) Unitization: Supplies that do not lend themselves to the use of MIL- STD-147E palletization 

due to size, weight, configuration, etc. shall be unitized by securely blocking, bracing, or anchoring 

the load on a skid base or commercial type pallet in a manner that assures safe delivery.

 3) Hazardous Materials:

a) Unless otherwise specified in the contact or purchase order hazardous material containers, 

except cylinders and 55-gallon drums, shall be palletized IAW load type IV of MIL- STD-147E

UTILIZING ANSI/MHIA-MH1 part number MH1/9-07SW4848 pallets. "Hazardous Materials" for 

the purpose of this document, means any material considered hazardous under FED-STD-313F, the 

Department of Transportation Hazardous Material Regulations, 49 CFR part 171-79, IATA, IACO, 

IMDG, unless otherwise specified.

b) Use of nonstandard commercial pallets in forbidden unless cites in the contract/purchase 

order. Shrink wrap is not authorized for use with Hazardous Materials. 

 c) 55-gallon drums for domestic delivery shall be palletized 3 per ANSI/MHIA-MH1, Part No. 

MH1/9-02SW4048 pallet (1500 lbs. max), ANSI/MHIA-MH1, Part No. MH1/9- 03SW4048 pallet or 

part number MH1/9-05SW4048 pallet (3000 lbs. max) IAW with load type 3a bonding method G 

(stretch wrap) or 4 per ANSI/MHIA-MH1, Part No. MH1/9-07SW4848 pallet IAW load type XIIc of 

MIL- STD-147E (placing an inverted wood cap under and over the load secured by metal strapping).

 d) 55-gallon drums for export delivery shall be palletized with three per MHIA-MH1, Part No. 

MH1/9-07SW4848 pallet IAW load type XIIc of MIL-STD-147E (placing an inverted wood cap 

under and over the load secured by metal strapping).

e) Large cylinders for domestic delivery shall be palletized vertically IAW load type IX of MILSTD 147E or horizontally using metal strapping IAW MIL-STD-147E bonding D (figure 36) and 

notched wood spacers (storage aid #25, figure 50) to assure the stability of the load.

f) Large cylinders for export delivery shall be Palletized (vertically) IAW load type IX of MILSTD-147E.

g) Narrow or short cans, small gas cylinders, hand fire extinguishers and unstable units such as 

bags shall be palletized IAW load type XVII.
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 h) The use of stretch-wrap, shrink film or nonmetallic strapping for bonding is not authorized for 

"Export Shipments". 

 4) Electro-Static Discharge Sensitive (ESDS) - If vendors/contractors providing ESDS items 

encounter a situation in which the packaging requirements in the contract reflect ASTM-D3951 and 

do not reflect MIL-STD 2073-1E Military ESD packaging (i.e., Method of Preservation GX, etc.) 

requirement, then the vendor/contractor must contact the contract issuing agency (i.e., DLA Land and 

Maritime, DLA Aviation, DLA Troop Support) to seek clarification for the proper packaging 

requirements.

 5) DLA Troop Support-Subsistence FSG 89 National Stock Numbers establishes special 

requirements for Packaging (Preservation Method and Preservative Material). For all Packaging, 

Packing, Labeling, Unitization, and Marking (PPLUM)-Use DLA Troop Support Form 3556 for 

PPLUM

https://www.dla.mil/Portals/104/Documents/TroopSupport/Subsistence/Rations/forms/3556.pdf 

6) Products Containing Assembly Hardware: All accompanying (loose) hardware must be contained 

within a sealed container (bag/box) with the product. Packaged hardware must be placed within each 

individual unit container to meet the contractual Quantity per Unit Pack (QUP) requirements. No 

additional sorting, packaging, packing, and/or marking by user or receiving activities should be 

necessary. Bulk shipments are not authorized.

(End of TQ Requirement) 

RP003: Preservation, Packaging, Packing and Marking Requirements for Federal Aviation 

Administration Commercial Material 

The contractor shall preserve, package, pack and mark all items as cited in procurement 

documents. 

1. PRESERVATION REQUIREMENTS

a. The contractor shall preserve all items intended to enter the military distributionsystem 

(stock) in accordance with MIL-STD-2073-1E, “Standard Practice for Military Packaging,” 

Packaging Requirements Code specified in the procurement documents. 

1) When a specified packaging material has an associated Qualified Products 

List (QPL), the contractor shall use only packaging materials produced by a 

manufacturer listed on the applicable QPL. Barrier materials that have QPLs are MILPRF-131K, MIL-PRF-81705E, MIL- PRF-22019E, MIL-PRF-3420H and MIL-PRF22191F. Sources for QPL material can be obtained from the Qualified Products 

Database at https://qpldocs.dla.mil/

b. IMMEDIATE USE SHIPMENTS -Any national stock numbered (NSN) item required for
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immediate use or installation and destined for a Continental United States (CONUS) government 

activity or contractor-owned facility shall be preserved and packed in accordance with ATA 

Specification 300, Revision 2020.1, and “Specification for Packaging of Airline Supplies." 

Quantity per Unit Pack (QUP) shall be 001. All procurements for immediate use or installation 

destined for overseas shipment (OCONUS) shall be preserved in accordance with MIL-STD2073-1E.

2. PACKING REQUIREMENTS – The contractor shall pack as follows. Exterior shipping 

containers for Packing Levels A and B are detailed in MIL-STD-2073-1E. Reusable containers, 

fast pack containers or wood containers are shipping containers and do not require over packing 

for shipment.

Domestic Shipments (CONUS) Level B 

Overseas Shipments (OCONUS) (including Navy ships atsea) 

Via air, FPO, APO Level B

Via freight forwarder Level B

Via surface Level B

3. MARKING REQUIREMENTS - All unit, intermediate and shipping containers shall be 

marked in accordance with MIL-STD-129R. In addition, the following specific requirements 

apply:

a. ADDITIONAL MARKING FOR SPARES ONLY – Each MIL-STD-129R label shallalso 

include the following:

1) Procurement Instrument Identification (PIID) – 13-character delivery order number, 

or

2) Supplementary Procurement Instrument Identification Number (SPIIN) – the 4-digit 

order number that follows the basic BOA or long-term contract number (e.g., 0001, A001, 

5001, 7001, etc.) (for legacy contracts only), and

3) Contract Line-Item Number (CLIN) – the 4-digit individual line-item number 

(e.g., 0001, 0002, etc.) and

4) Sub CLIN – the 6-digit sub line-item number (e.g., 0001AA, 0001AB, 0002AA, 

0002AB, etc.).

b. 2D BAR CODE MILITARY SHIPPING LABEL (MSL) – 2D bar code requirements in 

accordance with MIL-STD-129R, Paragraph 5.2.2.6

4. PALLETIZATION. Palletization shall be in accordance RP001, Section 3.

5. WOOD PACKAGING MATERIAL (WPM). Assets packed in or on wood pallets, skids, 

load boards, pallet collars, wood boxes, reels, dunnage, crates, frames, and cleats must comply 

with the Heat Treatment (HT) or Heat Treatment/Kiln Dried (HT/KD) (continuous at 56degrees
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Centigrade for 30 minutes) standard in DODM 4140.65 "Compliance for Defense Packaging: 

Phytosanitary Requirements for Wood Packaging Material (WPM)". WPM must be stamped or 

branded with the appropriate certification markings as detailed in DODM 4140.65 and be 

certified by an accredited American Lumber Standards Committee (ALSC)-recognized agency. 

The WPM certification markings must be easily visible, especially in pallet loads, to 

inspectors.

6. HAZARDOUS MATERIALS - Packaging and marking of hazardous material (HAZMAT) 

items shall be in accordance with requirements detailed in MIL-STD-2073-1E. The contractor 

shall identify any HAZMAT items and prepare Safety Data Sheets (SDSs) in accordance with 

the FED-STD-313F.

7. SHELF LIFE - The contractor shall use the applicable shelf-life paragraphs and table inMILSTD-129R to apply either Type I or Type II shelf -life markings for an item’s unit, intermediate 

and shipping containers. Contractors will ensure that at least eighty-five percent (85%) of the 

shelf-life requirement is remaining when received by the first government activity.

(End of TQ Requirement)

RQ001: Tailored Higher Level Contract Quality Requirements (Manufacturers and NonManufacturers)

1. The minimum Higher Level Contract Quality Requirements for manufacturers for DLA is either 

SAE AS9003, or ISO 9001 tailored to the requirements of SAE AS9003. Such tailoring shall not 

affect the organization’s ability, or responsibility to provide product that meets customer and

applicable statutory and regulatory requirements. MIL-I-45208 and MIL-Q-9858 are obsolete and no 

longer acceptable when higher-level quality is required. 

2. Manufacturing contractors may also choose to offer a quality management program meeting the 

requirements of full ISO 9001:2000, full ISO 9001:2008, full ISO 9001:2015, or a program that 

exceeds ISO 9001. Examples of higher-level quality standards include overarching quality 

management system standards, such as ASQ/ANSI E4, ASME NQA-1, SAE AS9100 and ISO/TS 

16949.

3. Higher-Level Contract Quality Requirement for Non-Manufacturers:

a. If a non-manufacturer is supplying the material, the non-manufacturer shall: 

1) Furnish items produced at a manufacturing facility conforming to the higher-level 

contract quality requirement for manufacturers as specified in paragraph one; or 

2) Maintain and provide documented evidence that material furnished under this 

contract was produced at a manufacturing facility conforming to the specified higherlevel contract quality requirement and that the material meets all requirements. At a 

minimum, the documented evidence shall be sufficient to establish the identity of the 

product and its manufacturing source: 
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• include the basic item description, the item(s) part number and/or national 

stock number 

• the item(s) manufacturing source, the manufacturing source’s commercial and 

government entity code (e.g., CAGE code) 

• clear identification of the name and location of supply chain intermediaries 

from the manufacturer to the direct source of the product for the 

offeror/contractor, to the item(s) acceptance by the Government. 

• When available include the manufacturer's batch identification for the part(s), 

such as date codes, lot codes, or serial numbers. 

3) Maintain documentation of the Non-Manufacturers’ quality assurance program; 

receiving/verification processes; records management system; procurement system; 

inventory control system; testing results; and any other records associated with the 

material being provided. 

(End of TQ Requirement) 

RQ002: Configuration Change Management – Engineering Change Proposal Request for 

Variance (Deviation or Waiver?) 

1. The Configuration Change Management section of SAE EIA-649-1 Configuration 

Management Requirement for Defense Contracts, Paragraph 3.3, shall be used for configuration 

control of material.

2. Furnished item(s) shall conform to the approved configuration requirements/revision unless a 

Request for Variance (RFV) is processed and approved. The term" Request for Variance" 

includes Requests for Deviations and Waivers.

3. Value Engineering Change Proposals (VECPs) for cost saving improvements to the Technical 

Data Package (TDP) should not be processed per SAE EIA-649-1 and should be referred to FAR 

Part Value Engineering. 

4. All Engineering Change Proposals (ECPs) submitted will be deemed routine. If an ECP is 

considered as an emergency or urgent, that justification for the rationale shall be included in the 

ECP submittal with all applicable supporting documentation. 

5. DLA Aviation and Land & Maritime Contracts: For ECPs, RFVs, Notices of Revision (NORs) 

or Specification Change Notices (SCNs), the contractor must submit the applicable documentation 

listed in sub-paragraphs 5(a) through 5(d) to their Administrative Contracting Officer (ACO), then 

the Contracting Administration Office will evaluate and return to vendor. After receiving 

documentation from the ACO, the vendor must submit completed documentation using the Post 

Award Request (PAR) in DIBBS under reason code VR15. 

 DLA Troop Support Contract ONLY: For ECPs, RFVs, Notices of Revision (NORs) or 

Specification Change Notices (SCNs), the contractor must submit the applicable documentation 

listed in sub-paragraphs 5(a) through 5(d) to the Administrative Contracting Officer (ACO), with an 

information copy to the Procuring Contracting Officer (PCO) via email. In addition, the contractor 

may submit the applicable documentation listed in sub-paragraphs 5(a) through 5(d) using the Post 

Award Request (PAR) in DIBBS under reason code VR15. 
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Failure to submit a complete legible package may result in return of the ECP/RFV/SCN/NOR 

without processing.

(a) Documentation listed in EIA-649-1 Paragraph 3.3.1 (for ECPs), 3.3.2 (RFV), 3.3.3 (for 

SCNs) or 3.3.4 (for Notices of Revision (NORs)).

(b) DD Form 1692 (current revision) for ECP.

(c) DD Form 1694 (current revision) for RFV.

(d) DD Form 1695 (current revision) for NOR. 

6. Questions regarding the status of previously submitted ECP or RFV should be directed to the PCO. 

Incorporation of an approved RFV and/or ECP will require a contract modification execution.

7. The submission of an ECP/RFV/SCN/NOR does not affect the required delivery date of the 

contract. If a delivery date change is needed, a contract modification is required.

(End of TQ Requirement) 

RQ003: Configuration Change Management for Army Combat Capabilities 

Development Command Chemical Biological Center (DEVCOM-CBC) - Engineering 

Change Proposal Request for Variance (Deviation or Waiver) 

1. The Configuration Change Management section of SAE EIA-649-1 “Configuration 

Management Requirement for Defense Contracts”, Paragraph 3.3, shall be used for configuration 

control of material with the following exclusions: paragraph 3.3(3); the second sentence of 

paragraph 3.3.1.8.1(1), and the General Note in paragraph 3.3.2.4(1) which reads as "Generally, 

Minor RFVs address product changes that are temporary and do not impact the baseline."

2. Furnished item(s) shall conform to the approved configuration requirements/revision unless a 

Request for Variance (RFV) is processed and approved. The term "Request for Variance" 

includes Requests for Deviations and Waivers.

3. Value Engineering Change Proposals (VECPs) for cost saving improvements to the Technical 

Data Package (TDP) should not be processed per SAE EIA-649-1 and should be referred to FAR 

Part 48 Value Engineering. 

4. All Engineering Change Proposals (ECPs) submitted will be deemed routine. If an ECP is 

considered as an emergency or urgent, that justification for the rationale shall be included in the 

ECP submittal with all applicable supporting documentation. 

5. DLA Aviation and Land & Maritime Contracts: For ECPs, RFVs, Notices of Revision (NORs) or 

Specification Change Notices (SCNs), the contractor must submit the applicable documentation listed 

in sub-paragraphs 5(a) through 5(d) to their Administrative Contracting Officer (ACO), then the 

Contracting Administration Office will evaluate and return to vendor. After receiving documentation 
14 

from the ACO, the vendor must submit completed documentation using the Post Award Request (PAR) 

in DIBBS under reason code VR15. 

DLA Troop Support Contract ONLY: For ECPs, RFVs, Notices of Revision (NORs) or Specification 

Change Notices (SCNs), the Contractor must submit the applicable documentation listed in subparagraphs 5(a) through 5(d) to the Administrative Contracting Officer (ACO), with an information 

copy to the Procuring Contracting Officer (PCO) via email. In addition, the contractor may submit the 

applicable documentation listed in sub-paragraphs 5(a) through 5(d) using the Post Award Request 

(PAR) in DIBBS under reason code VR15. 

Failure to submit a complete legible package may result in return of the ECP/RFV/SCN/NOR 

without processing. 

(a) Documentation and/or use of DD Form 1692 (current revision) and delivery of data per 

DI-SESS-80639 is detailed in paragraph 3.3.1 of EIA-649-1 for ECPs.

(b) Documentation and/or use of DD Form 1694 (current revision) and delivery of data per 

DI-SESS-80640 is detailed in paragraph 3.3.2 of EIA-649-1 for RFVs.

(c) Documentation and/or use of DD Form 1695 (current revision) and delivery of date per 

DI-SESS-80642 is detailed in paragraph 3.3.4 of EIA-649-1 for NORs.

(d) Documentation and delivery of data per DI-SESS-80643 is detailed in para. 3.3.3 of EIA649-1 for SCNs.

6. Questions regarding the status of previously submitted ECP or RFV should be directed to the 

PCO. Incorporation of an approved RFV and/or ECP will require a contract modification 

execution. 

7. The submission of an ECP/RFV/SCN/NOR does not affect the required delivery date of the 

contract. If a delivery date change is needed, a contract modification is required.

(End of TQ Requirement) 

RQ004: Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA)

1. All insecticidal, acaricidal, herbicidal, fungicidal or algacidal pesticide products delivered or 

utilized in the production of finished supplies or the US Environmental Protection Agency 

(EPA) must specifically label delivery of services for the intended use as a pesticide. 

2. When a pesticide is specified by a contract but is not available with an EPA approved label, 

the offeror shall request a deviation from the specification and designate a substitute product 

with an EPA approved label for the use required by the specification.

(End of TQ Requirement) 

RQ005: Lengths, Tickets, Packaging, Marking of Cuts or Pieces – DLA Troop Support, 
15

Clothing and Textiles (C&T)

1. LENGTHS OF CUTS OR PIECES. The gross length of single continuous pieces (regular 

length) is in the applicable specification or deviation. On pieces where shade swatches have been 

removed, gross yards shall exclude any material cut pursuant to the shade evaluation 

requirement. Pieces less than 50 yards in length will be considered for acceptance as follows:

Gross Length of Maximum % Permitted Discount

Short Pieces (Yards) Of Total Contract Yardage From Contract Price

From: To:

40 49-7/8 4% 2%

30 39-7/8 3% 5%

20 29-7/8 2% 10%

Pieces less than 20 yards in length will not be accepted. When splicing is permitted, each 

individual cut so spliced will nevertheless be considered as a separate piece. Short lengths listed 

in this paragraph as acceptable must be presented to the Government Quality Assurance 

Representative (QAR) in separate groupings, identified as short lengths, and segregated by 

respective length ranges. The total yardage within any short length range, presented for 

acceptance at any stage of contract performance, shall not exceed the percentage specified in 

relation to the total yardage (gross of all regular and short length pieces) shipped to date on the 

contract plus the yardage in the lot being presented for acceptance.

2. PIECE TICKETS:

a) The piece ticket shall not include in the gross quantity any yardage removed there from for 

purposes of contractor and Government verification testing, shade evaluation, standby samples, 

etc. but shall show only actual yardage in the piece.

b) One-piece ticket shall be required for each length (whether a regular length or a short 

length as outlined in paragraph (a) above) showing gross yardage. Information on the ticket shall 

be specified in the applicable requirements for preparation for delivery.

c) Where permitted, when two or more pieces are put up on the same roll and the roll is 

shipped unwrapped, one ticket shall be attached to each piece and one additional ticket shall be 

attached to the roll.

d) Where permitted, when two or more pieces are put up on the same roll and the roll is 

shipped wrapped, one ticket shall be attached to each piece and two additional tickets shall be 

attached to the roll. One of the additional tickets shall be inserted in the paper tube and the other 

such additional ticket so positioned that, though covered by the wrapping, it can be readily 

located and drawn. An "X" marked on the outside wrapping shall indicate the position of the 

latter ticket.

e) The additional tickets required by subparagraph (3) or (4) above shall be as specified in the 

applicable requirements for preparation for delivery. These tickets shall show gross yardage of 

each piece on the reverse side and the total gross yards of the pieces comprising the roll on the 
16

face side.

3. PACKAGING AND MARKING OF SHORT LENGTH:

a) Packaging: Lengths from 20 to 49-7/8 yards will be packed separately from regularlength 

pieces. In addition, each length ranges as indicated in the table of paragraph (a), "Length of Cuts 

or Pieces" will, in turn, be packed separately. The total number of short lengths rolled on a tube 

shall be limited by the maximum yardage or maximum weight (whichever is applicable) 

specified for a roll.

b) Marking: Marking of containers shall clearly indicate "Short Lengths", followed bythe 

length range of the contents. This information shall immediately follow thenomenclature.

(End of TQ Requirement)

RQ006: Quality Conformance Inspection Requirements

1. This applies when manufactured parts are being acquired and the item description state that 

qualification inspections s required.

2. Specifications Standards:

a) American Society of Mechanical Engineers (ASME) B46.1, Surface Texture.

b) ASME Y14.5, Dimensioning and Tolerancing.

c) ISO 100012-2003 “Requirements for the Measurement Processes and Measuring 

Equipment”, excluding paragraph 7.3.1 of ISO 10012-2003, and adding the requirements that 

“The collective uncertainty of the measurement standards shall not exceed 25 percent of the 

acceptable tolerance for each characteristic being calibrated. The contractor’s calibration system 

description may include provision for deviating from the uncertainty requirements, provided the 

adequacy of the calibration is not degraded. The contractor shall be responsible for assuring that 

the sources providing calibration services, other than U.S. National Bureau of Standards (NBS) 

or DOD laboratories, can perform the required service to the satisfaction of this ISO standard. 

Certificates or reports from other than the U.S NBS or DOD laboratory shall attest to the fact 

that the measurement standards used in obtaining the results are traceable.”

d) National Bureau of Standards FED-STD-H28, Screw Thread Standards for Federal 

Services.

e) American Society for Testing Materials (ASTM) Standards.

f) ASTM E8/E8M – Standard Test Methods for Tension Testing of Metallic Materials.

g) ASTM E10 – Standard Test Method for Brinell Hardness of Metallic Materials.
17

h) ASTM E18 - Standard Test Methods for Rockwell Hardness of Metallic Materials.

i) International Organization for Standardization (ISO) 9000 "QualityManagement 

Systems.”

3. Requirements:

a) Items with a technical data package that is complete for manufacture (e.g., Government 

drawing, commercially available technical data, etc.) shall be tested or examined asfollows:

(i) Machined surfaces of parts specified to a surface roughness value shall be examined in

(ii) accordance with ASME B46.1 to determine conformance of surface roughness to a specified 

value. Product threads shall be examined in accordance with FED-STD-H28.

(iii) Specified dimensional and geometric tolerances shall be measured using only 

calibrated measuring equipment that is certified and traceable to National Institute of Standards 

and Technology (NIST) for accuracy.

(iv) Testing shall be in accordance with applicable standards.

b) Finished products shall be uniform in quality and condition; and clean, smooth and free 

from scale, burrs, slivers, sharp edges (unless a technical requirement), ragged or torn edges,and 

other defects considered detrimental to serviceability of product.

4. Quality Assurance Provisions:

a) Sampling for quality conformance inspection shall be as specified in the contract.

b) The following classification of characteristics shall apply, unless otherwise specified:

(i) Critical:

a. Diametrical and linear dimensions having a total tolerance of 0.001 inch (0.025 

MM) or 645 less.

b. Surface finishes having a 16 rms value or less.

c. Geometric Tolerances having a tolerance of 0.002 inch (0.051 MM) or less.

d. Nondestructive tests - Magnetic particle inspection, Liquid penetrant inspection, 

Ultrasonic testing, Radiographic testing, etc.

(ii) Major

a. Diametrical and linear dimensions having a total tolerance greater than 0.001 inch 

(0.025 MM) up to and including 0.005 inch (0.1270 MM).
18

b. Surface finishes having specified rms values over 16 but less than or equal to 63.

c. Geometric Tolerance having a tolerance greater than 0.002 inch (0.051 MM) and 

equal to or less than 0.008 inch (0.2032 MM).

d. Threads specified to Class 3 tolerances.

(iii) Minor:

a. Diametrical and linear dimensions having a total tolerance in excess of 0.005 inch 

(0.1270 MM).

b. Surface finishes specified to rms values in excess of 63.

c) Visual and dimensional characteristics that are found to be nonconforming with the 

requirements of the applicable drawing and the requirements are contractualnonconformance.

d) Chemical Test Lot - For chemical analysis, a test lot shall consist of one heat or melt of 

material regardless of product sizes/shapes produced.

e) Mechanical Test Lot - For mechanical testing, when heat treatment is a technical 

requirement, a lot shall consist of:

(i) One size/shape of "as received" material from a "Chemical Test Lot", or

(ii) Each heat treats batch or continuous furnace run of end items from a "ChemicalTest

Lot".

f) Material Certification - Written certification shall state that the material used conforms to 

the specification requirements and that test reports are on file. The material manufacturer's 

certificate of test for each heat or melt of material used in the manufacture of inspection lot 

product is required. The certificate shall show that the test results are in accordance with 

specification requirement and shall be entered into the inspection record. When a Certificate of 

Quality Compliance (COQC) is a requirement, the material certification:

(i) Shall be signed by an authorized company officer or contractor representative 

responsible for Quality Assurance.

(ii) Shall include actual test/inspection results; and

(iii) Shall include documentation for all required processes.

g) Metallic Products: Products produced from "as received" material, or from material purchased 

in accordance with technical requirements of the contract/order, including products to be heat 

treated during the manufacturing cycle, shall require certificates (test report results) or mill 

source certification; and shall be verified by the Contractor for conformance with the 

requirements of the applicable material specification, including conformance with the properties 
19

for the type, grade, class, condition ordered. Inconclusive certification will require verification 

testing in accordance with the applicable specification and shall be performed on the chemical 

test lot and mechanical test lot of any material received; and test report results shall form part of 

the contract inspection records.

(i) Heat Treated Parts: Those articles which during the manufacturing cycle havebeen 

heat treated as may be required by drawing to obtain desired mechanical properties must be

tensile and/or hardness tested as applicable to assure conformance to the drawing requirements.

(ii) When necessary due to product size, tensile test coupons may be taken from the same 

material from which the part is made. Test coupons shall be the same thickness as the maximum 

section of the part being heat treated and shall be subjected to the same heating and cooling 

cycles performed in the heat treatment of the parts.

h) Non-metallic Products: Test certificates from the raw material producer or source 

certification shall be examined by the Contractor for conformance to the applicable material 

application. The certification received from the material producer/supplier may be the sole basis 

for acceptance when the certificate establishes that the material meets the requirements of the 

applicable specifications. If the certificate is not complete, additional testing must be performed 

or data obtained to establish that material meets the requirements of the applicablespecifications.

i) Surface Finishes and Treatments/Metallic Coatings:

a. Plating, Surface Finishes and Treatments: Samples shall be selected, examined and 

tested in accordance with requirements of the applicable finish specification cited within 

technical documents of the contract with the acceptance/rejection criteria of the specification 

applying. In lieu of specific testing inspection criteria, the Contractor may furnish the plating 

contractor's certification with inspection results attached as objective quality evidence ofsurface 

finish conformance with specified requirements.

b. When hydrogen embrittlement relief treatment is required, the Contractor shall 

include on the certification a statement that product was so treated by baking at the temperature 

and time required.

j) Examination for Preparation for Delivery - Examination of the preparation for delivery 

shall be performed to determine conformance with contractual requirements.

(End of TQ Requirement)

RQ007: Qualified Manufacturers (QML) Integrated Circuits, Hybrid Microcircuits and 

Semiconductor Devices – DLA Maritime

(1) This is a QML item. Military specification MIL-M-38510, MIL-PRF-38534, MIL-PRF-38535, 

or MIL-PRF-19500 apply, as applicable.

(2) QML item(s) shall be in strict conformance to the military specification referenced in theitem 
20 

description of the solicitation/contracting, including applicable revisions and slash sheets.

(3) The contractor shall provide a certificate of conformance and adequate supply chain 

traceability documentation, Certificate of Conformance/Traceability (CoC/T), IAW the applicable 

military specification referenced in paragraph one. The CoC/T documentation must also reference 

the contract number. Failure to provide adequate CoC/T will result in the rejection

of the offeror.

(4) The contractor must comply with FAR 52.204-25 Prohibition on Contracting for Certain 

Telecommunications and Video Surveillance Services. Failure to comply with FAR 52.204-25 

will result in the rejection of the offer. Additional information on FAR 42.204-25 can be found 

at https://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx and 

https://www.acquisition.gov/FAR-Case-2019-009/889_Part_B. 

(5) If the contract requires inspection and acceptance at origin, the contractor shall furnish the 

original and two copies of the CoC/T to the Government Quality Assurance (QAR) 

representative with the items offered for acceptance. The CoC/T must clearly reference the 

applicable contract number. Upon acceptance, the QAR shall sign all copies indicating approval 

of the certification and acceptance of the supplies. The contractor shall email the signed copy to 

DLA Land and Maritime at Maritime.CDAP.Monitor@dla.mil. The second copy shall be 

retained by the QAR. The original shall be maintained by the contractor.

(6) If the contract requires inspection and acceptance at destination, the Contractor shall email 

one copy of the CoC/T to DLA Land and Maritime at Maritime.CDAP.Monitor@dla.milupon 

shipment/delivery. The CoC/T must clearly reference the applicable contract number. 

(7) If the contract includes covered defense information or controlled technical information 

(i.e., technical documents marked with Distribution Statements B through F), the contractor 

must comply with the requirements of DFARS clause 252.204-7012, “Safeguarding Covered 

Defense Information and Cyber Reporting.” Additional information on DFARs clause 252.204-

7012 can be found at the DoD Procurement Toolbox https://dodprocurementtoolbox.com/.

(End of TQ Requirement) 

RQ008: Warranty of Industrial Plant Equipment (IPE) Federal Supply Group (FSG) 34 

(1) The contractor warrants that for one year all supplies furnished under this contract will be 

free from defects in material and workmanship and will conform to all requirements of this 

contract. Warranty period begins from the date of acceptance.

(2) Any supplies or parts corrected or furnished in replacement by the contractor shall be subject 

to the conditions to the same extent as supplies initially delivered. This warranty shall be equal in 

duration to one year and shall run from the date of delivery of the corrected or replaced supplies. 

(3) When the machine is inoperable because of a defect, deficiency and/or nonconformance 
21

subject to the contractor's warranty and after the contractor has received written notice of the 

defect, inoperable (i.e., length of time from when contractor receives notification untilmachine 

is operable.)

(4) The contractor shall not be obligated to correct or replace supplies if the facilities, tooling, 

drawings, or other equipment or supplies necessary to accomplish the correction or replacement 

have been made unavailable to the contractor by action of the Government. If correction or 

replacement has been directed, the contractor shall promptly notify thecontracting officer, in 

writing, of the non-availability.

(5) The contractor shall also prepare and furnish to the Government data and reportsapplicable 

to any correction required (including revision and updating of all affected data called for under 

this contract) at no increase in the contract price.

(6) When supplies are returned to the contractor, the contractor shall bear the transportation costs 

from the place of delivery specified in the contract (irrespective of the free on-board point, or the 

point of acceptance) to the contractor's plant and return. When defective items are returned to the 

contractor from other than the place of delivery specified in the contract, or when the Government 

exercises alternate remedies, the contractor's liability for transportation charges incurred shall not exceed 

an amount equal to the cost of transportation by the usual commercial method of shipment between the 

place of delivery specified in the contract and the contractor's plant and subsequent return.

(7) The warranties expressed herein are in lieu of any implied warranties of merchantability and 

“fitness for a particular purpose”.

(8) Remedies available to the Government.

(a) In the event of a breach of the contractor's warranty, the Government may, at no increase 

in contract price:

(i) Require the contractor, at the place of delivery specified in the contract (irrespective of 

the F.O.B. point or point of acceptance), or at the contractor's plant, to repair or replace, at the 

contractor's election, defective or nonconforming supplies, or

(ii) Require the contractor to furnish at the contractor's plant the materials or parts and 

installation instructions required to successfully accomplish the correction.

(iii) Where it is impracticable for the Government to pursue remedies at (i) and (ii), the 

Government may arrange for the repair or replacement of defective or nonconforming supplies 

by the Government or by another source at the contractor's expense. Where the Government is to 

accomplish the repair, the contractor at the Government's option will furnish the material or parts 

and the instruction required to successfully accomplish the repair.

(9) If the contracting officer does not require correction or replacement of defective or 

nonconforming supplies or the contractor is not obligated to correct or replace under paragraph
22

(4) the Government shall be entitled to an equitable reduction in the contract price.

(10) The contracting officer shall notify the contractor in writing of any breach of the warranty in 

paragraph (b) of this clause within a reasonable period, but not later than 45 days after discovery 

of the defect. The contractor shall submit to the contracting officer a written recommendation 

within two working days as to the corrective action required to remedy the breach. After the 

notice of breach, but not later than five days after receipt of the contractor's recommendation for 

corrective action, the contracting officer may, in writing, direct correction or replacements in 

paragraph (8)(a) and the contractor shall comply with this direction within five days of receipt. If 

it is later determined that the contractor did not breach the warranty in paragraphs (1) and (b) the 

contract price will be equitably adjusted.

(11) If supplies are corrected or replaced, the period for notification of a breach of the 

contractor’s warranty in paragraph 10 shall be 45 days from the discovery of the defect.

(12) The rights and remedies of the Government provided in this clause are in addition to and do 

not limit any rights afforded to the Government by any other clause of the contract.

(13) The contractor shall be liable for the reasonable costs of disassembly and/or reassembly of 

larger items when it is necessary to remove the supplies to be inspected and/or returned for 

correction or replacement.

(End of TQ Requirement)

RQ009: Inspection and Acceptance at Origin

The inspection location for supplies is the awardee’s CAGE CODE address unless otherwise 

indicated in the contract/purchase order. Inspection will be conducted by the Government’s 

Quality Assurance Representative (QAR). Inspection of packaging, if required, may be 

conducted at the packaging location cited in the award. The place of acceptance is the location 

where the Government conducts the last inspection before shipment, unless the contractor 

indicated a different physical location per DLA Procurement Note E06 “Inspection and 

Acceptance at Source”.

SECTION I (All Awards)

a. Objective evidence of conformance with all contract quality assurance requirements 

must be present at the inspection location. When requested, manufacturer drawings and technical 

information and complete records of all inspection work performed to verify that the supplies 

meet technical requirements shall be provided. If required to determine conformity with contract 
23

requirements, subcontractor records shall also be provided. The Government Quality Assurance 

Representative (QAR) may require additional examinations and tests.

b. Objective evidence to establish the location of the actual manufacturing source may also 

requested to confirm the end product country of origin and/or business size of themanufacturer.

c. If the supplier is not the manufacturer of the supplies, furnish objective evidence to 

establish that the supplies were produced by an approved manufacturer or approved source. If 

supplies being provided are described only by manufacturer’s name/CAGE Code and part 

number, objective evidence must be furnished to establish that the supplies were manufactured 

under the direction of or under agreement with the CAGE Code of the part number offered.

d. The Post Award Administrator (PCO) will be notified if the QAR is denied access to 

the offeror’s facility at time of Government Source Inspection (GSI).

SECTION II (Surplus Awards)

a. The QAR may require examinations and tests to determine conformance as referred to in 

Section I (a) above.

b. The item shall be in the original packaging and/or package markings of each item of 

supply may be visually verified to pervious Government contract number and part number by the

QAR prior to packaging for delivery. Any deviation shall be cause for rejection of the item.

c. Unless the solicitation states otherwise, offerors of surplus material are authorized to 

open packages, inspect material, and reseal packages to verify material conforms to conditions 

of the contract. Each time this is accomplished, the offeror’s authorized representative or 

inspector must sign documentation showing where they resealed the package and annotate the 

date of inspection. The Procuring Activity may add additional inspection requirements basedon 

the evaluation of the surplus offer. Such additional requirements will be identified before award 

or at time of issuing a unilateral purchase order (offer).

(End of TQ Requirement)

RQ010: Data Name Plates

(1) The most current version of military standard (MIL-STD) 130 is applicable except for

paragraphs 4.1, 4.5, 4.6, 4.11 and 4.13. Data name plates shall be made of minimum 22-

gauge corrosion-resisting metal and attached to each item by rivets, screws, or welding in 

such a manner as to meet the applicable National Sanitation Foundation sanitary 
24 

requirements for this equipment. The plate shall contain the following information stamped, 

engraved, or applied by photosensitive means.

a) National stock number

b) Procurement Instrument Identification Number 

c) Specification data

d) Manufacturer's name, address, phone number 

e) Supplier's name, address, phone number 

f) Manufacturer's model number 

g) DIC approved manual number 

(2) Each plate shall be placed so that it is readily visible to the operator during normal operating 

use. Each plate shall be placed in a manner as to not adversely affect the life and utility of the 

item.

(End of TQ Requirement) 

RQ011: Removal of Government Identification from Non-Accepted Supplies

The Contractor shall remove or obliterate from a rejected end item and its packing and 

packaging, any marking, symbol, or other representation that the end item or any part of it has 

been produced or manufactured for the United States Government. Removal or obliteration 

shall be accomplished prior to any donation, sale, or disposal in commercial channels.

(End of TQ Requirement) 

RQ012: Qualified Products List (QPL) Connector Assemblies and QPL Electrical Contacts

This is a qualified item. DLA Directive (DLAD) Procurement Note “H01 Qualified Products List 

(QPL) for Federal Supply Class (FSC) 5935 Connector Assemblies and Contacts” applies. The 

full text of H01 is in the DLAD Procurement Notes located on the Web at: 

https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx 

(End of TQ Requirement) 
25 

RQ014: Qualified Suppliers List of Distributors (QSLD) and Qualified Testing Suppliers 

List (QTSL) for Federal Supply Class (FSC) 5961 Semiconductors and Hardware Devices 

and FSC 5962 Electronic Microcircuits

This is a qualified item. The DLA Directive (DLAD) Procurement Note “M01 Qualified 

Suppliers for Federal Supply Class (FSC) 5961 Semiconductors and Hardware Devices and 

FSC 5962 Electronic Microcircuits” applies. The full text of M01 is in the DLAD Procurement 

Notes located on the Web at: https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

(End of TQ Requirement) 

RQ015: Qualified Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for 

Distributors (QSLD) for Troop Support

This is a qualified item. The DLA Directive (DLAD) Procurement Note “M03 Qualified 

Suppliers List for Manufacturers (QSLM)/Qualified Suppliers List for Distributors (QSLD) for 

Troop Support” applies. The full text of procurement note M03 can be found in the DLAD

Procurement Notes located on the Web at:

https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

(End of TQ Requirement) 

RQ016: Component Qualified Products Lists (QPL)/Qualified Manufacturers Lists (QML)

This is a qualified item. The item contains one or more components defined by a specification(s) 

with an associated Qualified Products List (QPL) or Qualified Manufacturers List (QML). The 

DLA Directive (DLAD) Procurement Note “H02 Component Qualified Products List 

(QPL)/Qualified Manufacturers List (QML)” applies. The full text of H02 can be found in the 

DLAD Procurement Notes located on the Web at:

https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

(End of TQ Requirement) 

RQ017: Physical Identification/Bare Item Marking 

(1) Unless authorized by exclusions listed below, items shall be marked as specified in the 

current military standard 130 (MIL-STD-130). The following supplemental marking 

requirements shall take precedence in case of conflict with MIL-STD-130: 

(a) Unless the design control document specifically cites other marking requirements, the 

item will be considered too small to mark under the conditions listed below (however, IP027 

Packing and marking Requirements for Federal Stock Class (FSC) 5961 and Semiconductors and 
26 

Hardware Devices and FSC 5962 Electronic Microcircuits) applies:

(2) For federal supply classes (FSCs) 5905, 5910, 5935, 5961, 5962, and 5999, items smaller 

than .100 inch in diameter and .250 inch in length or .100-inch square X .250 inch in length, 

exclusive of wire leads, will not be marked.

(3) Items from other FSCs will not be marked if the item is smaller than .250 inch in diameter X 

.500-inch-long or .250-inch square X .500-inch-long, exclusive of wire leads. 

(4) Restrictions (1) and (2) above will not preclude marking of items of smaller dimensions if it 

is the manufacturer’s standard practice to do so. 

(a) No other physical item marking exclusions are authorized unless specified by MIL-STD130. 

(End of TQ Requirement) 

RQ018: Contractor Retention of Supply Chain Traceability Documentation (Aug 2016) 

This item requires supply chain traceability documentation in accordance with DLA Directive 

(DLAD) Procurement Note “C03 Contractor Retention of Supply Chain Traceability 

Documentation (AUG 2016)”. The full text of C03 can be found in the DLAD Procurement 

Notes located on the Web at:https://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx 

(End of TQ Requirement) 

RQ019: Federal Aviation Administration (FAA) Airworthiness Approval 

1. This item is required to be produced and procured in accordance with FAA 

Directives. Procurement Note L32 and H13 apply to this acquisition. The contractor 

shall furnish appropriate documentation with each shipment of the item in accordance 

withCDRL.

2. Appropriate documentation is defined as one of the following: 

a. FAA 8130-3, Authorized Release Certificate, Airworthiness Approval Tag

b. Certificate of Conformance (CoC) with information equivalent to an FAA 8130-3, in 

compliance with the CDRL.

c. EASA Form 1- Authorized Release Certificate

d. TCCA Form One Authorized Release Certificate

3. Documentation furnished with each shipment shall also include a statement certifying ALL 
27 

items in the shipment are new and unused and meet contract requirements.

4. Surplus will not be accepted for this item.

5. Each quantity unit pack (QUP) equal to each unit of issue requires a copy of the 

documentation described here to be packaged with the material prior to shipment. If material is 

manufactured in different lots, each lot requires appropriate certification documentation. 

6. Marking/labels are required to be placed on the outside of the packaging. Such 

marking/labels must indicate appropriate certification (8130-3/CoC) is inside the package.

(End of TQ Requirement) 

RQ032: Export Control of Technical Data 

This item has technical data some or all of which is subject to export-control of either the 

International Traffic in Arms regulations (ITAR) or the Export Administration Regulations 

(EAR) and cannot be exported without prior authorization from either the Department of State or 

the Department of Commerce. Export includes disclosure of technical data to foreign persons 

and nationals whether located in the United States or abroad. This requirement applies equally to 

foreign national employees and U.S. companies and their foreign subsidiaries. DFARS 252.225- 

7048 is applicable to this data.

The Defense Logistics Agency (DLA) limits distribution of export-controlled technical data to 

DLA contractors that have an approved US/Canada Joint Certification Program (JCP) 

certification, have completed the “Introduction to Proper Handling of DOD Export Controlled 

Technical Data Training” and the DLA “Export-Controlled Technical Data Questionnaire” (both 

are available at the web address given below), and have been approved by the DLA controlling 

authority to access the export-controlled data. Instructions for obtaining access to the exportcontrolled data can be found at: 

https://www.dla.mil/Logistics-Operations/EnhancedValidation/

To be eligible for award, offerors and any sources of supply proposed for use are required to 

have an approved JCP certification and have been approved by the DLA controlling authority to 

access export-controlled data managed by DLA. DLA will not delay award for an ineligible 

offeror or its supplier to apply for and receive approval by the DLA controlling authority to 

access the export-controlled data. 

(End of TQ Requirement) 

RQ034: Hazardous Communication Standard Notice
28

The Occupational Safety and Health Administration’s (OSHA) Hazard Communication Standard 

(29 CFR 1910.1200) requires the transmittal of information regarding hazardous materials to 

include Safety Data Sheets (SDS) and container labeling.

Federal Standard No. 313 (Material Safety Data, Transportation Data and Disposal Data for 

Hazardous Materials Furnished to Government Activities (current version)) requires suppliers 

who provide hazardous materials to government activities to submit an SDS and the appropriate 

warning label to the contracting activity (FAR Clause 52.223-3 Hazardous Material Identification 

and Material Safety Data).

SUPPLIER REQUIREMENTS:

1. Suppliers must submit electronic copies of OSHA-compliant SDS’s to the Contracting Officer 

for review and approval prior to award. When hazardous material is regulated by entities other 

than OSHA (Department of Transportation (DOT), the Environmental Protection Agency (EPA), 

the Nuclear Regulatory Commission (NRC), etc.), and an SDS is not available then the Supplier 

must provide a technical data sheet identifying the hazards. Suppliers must also provide SDS’s 

consistent with European Union or similar Registration, Evaluation, Authorization and Restriction 

of Chemicals (REACH) requirements when available.

2. Suppliers must submit electronic copies of the container warning labels to the Contracting 

Officer for review and approval prior to award. Suppliers must identify to which standard (OSHA, 

Consumer Product Safety Act (CPSA), Federal Insecticide, Fungicide and Rodenticide Act 

(FIFRA), Federal Hazardous Substance Act (FHSA), etc.) the labels are compliant with when 

subject to labeling requirements under those statutes, as identified in DFARS Clause 252.223-

7001 Hazard Warning Labels.

DLA PROCURING ACTIVITY REQUIREMENTS:

Contracting activities must follow Hazardous Material Procurement Procedures and complete an 

SDS Transmittal Form in accordance with DLAI 4140.22 (See Appendix A for form). Submit the 

SDS Transmittal form along with relevant SDS/label/technical data to the appropriate activity 

listed below immediately upon contract award or pre-award if indicated below:

• DLA Land & Maritime: Submit documents PRE-AWARD to DSCC.SDS@dla.mil who will 

further submit to HMIRS Land & Maritime mailbox (DLA.MSDS@dla.mil).

• DLA Energy: Submit documents PRE-AWARD to SDS@dla.mil who will further submit to 

HMIRS Energy mailbox (DLAEnergySDS_HMIRS@dla.mil)

• DLA Aviation Chemical/POL: Submit documents PRE-AWARD to DSCRChemPOL@dla.mil 

who will further submit to HMIRS Chem/POL mailbox (DSCRChemPOLMSDS@dla.mil).

• DLA Aviation Industrial Gases: Submit documents PRE-AWARD to DSCRChemPOL@dla.mil 

who will further submit to HMIRS Industrial Gasses mailbox (DSCRIndgasMSDS@dla.mil).

• DLA Troop Support: Submit documents directly to HMIRS Troop Support mailbox: 
29 

DLATroopSupportMSDS@dla.mil. 

• All others submit documents PRE-AWARD to the DLA HMIRS Focal Point mailbox: 

dlahmirsfocalpoint@dla.mil.

Resources:

OSHA Hazard Communication Standard (29 CFR 1910.1200): https://www.osha.gov/lawsregs/regulations/standardnumber/1910/1910.1200 

FEDSTD 313F: https://www.gsa.gov/cdnstatic/FED-STD-313F_final(1).pdf

DLAI4140.22: 

https://issuances.dla.mil/Published_Issuances/Supply%20Chain%20Hazard%20Communication

%20%20Hazardous%20Minimization_Sustainability%20and%20the%20Ozone%20Depleting%

20Substances%20Reserve.pdf#search=hazardous

Regulation(EC)No1907/2006(REACH):https://eur-lex.europa.eu/legalcontent/en/TXT/HTML/?uri=CELEX:02006R1907-20210215

Questions regarding HMIRS/SDSs should be sent to the DLA HMIRS Focal Point mailbox: 

dlahmirsfocalpoint@dla.mil

(End of TQ Requirement) 

RQ035: Lithium Cells, Lithium Batteries, or Items Containing Batteries

This NSN is in an FSC, that commonly contains batteries and would require an SDS Sheet IAW, 

Federal Standard No. 313-E, Material Safety Data, Transportation Data and Disposal Data for 

Hazardous Materials Furnished to Government Activities. Contractors, if this item contains 

batteries, reference RQ034: Hazardous Communication Standard Notice for requirements. 

Additionally, for lithium cells, lithium batteries, and products containing lithium cells/batteries, 

contractors must comply with § 49 CFR 173.185 (Lithium Cells and Batteries) by providing an 

electronic copy of the manufacture’s test summary sheet to the Contracting Office at contract 

award or delivery order issuance. The manufacturer’s test summary must include the following 

elements:

(1) Name of cell, battery, or product manufacturer, as applicable. 

(2) Cell, battery, or product manufacturer's contact information to include address, telephone 

number, email address, and website for more information. 

(3) Name of the test laboratory, to include address, telephone number, email address, and 

website for more information. 

(4) A unique test report identification number 

(5) Date of test report 

(6) Description of cell or battery to include at a minimum 

a. Lithium ion or lithium metal cell or battery 
30

b. Mass of cell or battery 

c. Watt-hour rating, or lithium content 

d. Physical description of the cell/battery; and 

e. Cell or battery model number or, alternatively, if the test summary is established for 

a product containing a cell or battery, the product model number. 

(7) List of tests conducted and results (i.e., pass/fail)

(8) Reference to assembled battery testing requirements (if applicable)

(9) Reference to the revised edition of the UN Manual of Tests and Criteria used and to 

amendments thereto, if any and,

(10) Signature with name and title of signatory as an indication of the validity of information 

provided.

(End of TQ Requirement)

RQ036: Phosphate Coating Supplier Certification Requirements

This item contains a phosphate coating requirement IAW MIL-STD-171, MIL-DTL-16232, and 

TT-C-490 Types I, II, and V. In lieu of the required submittal of a preproduction phosphate

procedure the following is now required: The contractor responsible for the actual coating

procedure must be certified by the Performance Review Institute (PRI) to the NADCAP 

standard for the phosphate chemical processes. Verification of this certification is required and 

must be supplied upon request of the Contracting Officer.

(End of TQ Requirement)

RQ037: Army Critical Safety Item Production Sample Test Pilot Program

At the time of award, select contractors may be chosen to participate in an Army 

Aviation Critical Safety Item Production Sample Test Pilot Program if the Government 

First Article Test has been waived for the proposed awardee; reference herein the 

requirements of DLA Procurement Notes E11, Army Aviation Critical Safety Item 

Production Sample Test Pilot Program, and E12, Army Aviation Critical Safety Item 

Production Sample Test Pilot Program, Responsibilities of Parties for Quality 

Compliance/Warranty. Contractors not willing to participate in the Special Production 

Sample Test Pilot Program must take exception to these Procurement Notes when 

submitting their offer to DLA.

RQ038: Chemical and Biological Defense Equipment First Article Test (FAT), Production 

Lot Test (PLT), and FAT Waivers:
31 

1. The contractor shall utilize a certified Government Laboratory for all items requiring 

Agent/Simulant testing. The Government Laboratory will provide the test report to 

contractor. The contractor shall include the test report provided by the Government 

Laboratory with the rest of their FAT report and submit the entire package to the Government. 

The contractor shall submit the entire FAT report to the Defense Logistics Agency (DLA) 

Procuring Contracting Officer, (PCO) and cc a copy of the report to the Engineering Support 

Activity (ESA) at usarmy.ria.devcom-cbc.mbx.qa@army.mil. 

2. When Production Lot Testing (PLT) is required to be performed by the contractor, the 

contractor shall submit the completed PLT report to the Defense Logistics Agency (DLA) 

Procuring Contracting Officer, (PCO), and cc a copy of the report to the Engineering Support 

Activity (ESA) at usarmy.ria.devcom-cbc.mbx.qa@army.mil. 

3. For all Chemical Biological Items, the First Article Test (FAT) waiver timeframe is reduced 

to one (1) year. The use of the Army Combat Capabilities Development Command Chemical 

Biological Center DEVCOM CBC Form 081 is required for all First Article Test waivers, (see 

Attachment to this PDF). [Note: do not use a DD Form 1694 “Request for Variance (or 

Waiver)” for a FAT waiver.] After completing the form, the contractor submits it to DLA. 

The contractor requesting a FAT waiver must meet the following requirements, which are 

included in DEVCOM CBC Form 081: 

a. Contractor has passed First Article Testing for the same or similar items/NSNs within 

one year. (Examples of the same or similar items/NSNs could include different sized 

[S, M, L, XL] items made from the same materials using the same processes.)

b. The source quoting and source of supply has no unfavorable quality history for the 

specific item since the previous FAT approval or Engineering Support Activity (ESA) 

approved FAT waiver. 

c. No changes to the item, processes, facilities, manufacturing location, or subcontractors 

used to manufacture the item have occurred since the previous FAT approval. 

d. Production Lot Testing (PLT) reports indicates positive conformance within the past 

year, if applicable.

(End of TQ Requirement) 

RQ039: Non-Tailored Higher-Level Quality Requirements (SAE AS9100) for Manufacturers and NonManufacturers

FAR CLAUSE 52.246-11 APPLIES. THE CONTRACTOR SHALL BE IN COMPLIANCE WITH A 

HIGHER-LEVEL QUALITY SYSTEM AT THE TIME OF CONTRACT ACCEPTANCE OR CONTRACT 

MODIFICATION DATE. 

1. The Higher-Level Contract Quality Requirements for manufacturers for DLA is SAE AS9100. 

Manufacturers may bid with exception to request utilization of an equivalent quality program. 
32

2. Higher-Level Contract Quality Requirements for Non-Manufacturers. If a non-manufacturer is supplying the 

material, the non-manufacturer shall: 

(a) Furnish items produced at a manufacturing facility conforming to the higher-level contract quality 

requirements for manufacturers as specified in paragraph 

(b) Maintain and provide documented evidence that material furnished under this contract have been 

produced at a manufacturing facility conforming to the specified higher-level contract quality requirements 

and that the material meets all requirements. At a minimum, the documented evidence shall be sufficient to 

establish the identity of the product and its manufacturing source: 

• include the basic item description, the item(s) part number and/or national stock number, the item(s) 

manufacturing source 

• the manufacturing sources commercial and government entity code (e.g., CAGE code) 

• clear identification of the name and location of supply chain intermediaries from the manufacturer to 

the direct source of the product for the offeror/contractor, to the item(s) acceptance by the Government 

• when available, include the manufacturer's batch identification for the part(s), such as date codes, lot 

codes, or serial numbers 

(c) Maintain documentation of the Non-Manufacturers quality assurance program; receiving/verification 

processes; records management system; procurement system; inventory control system; testing results; and 

any other records associated with the material provided. 

(End of TQ Requirement)

RQ040: Non-Destructive Testing (NDT) Accreditation Requirements 

NDT accreditation verification is required and must be supplied to the Contracting Officer if 

requested. Failure to provide accreditation verification may result in the removal of the contractors 

offer from consideration of award.

(1) The vendor’s laboratory/testing facility, whether performed by the prime, subcontractor or 

a third party laboratory, performing the NDT shall either be National Aerospace and Defense 

Contractors Accreditation Program (NADCAP) accredited per the Performance Review 

Institute (PRI), or accredited by one of the organizations listed below as satisfying ISO 

17025:2017 (General requirements for the competence of testing and calibration laboratories).

(a) American Association for Laboratory Accreditation (A2LA)

(b) ANSI National Accreditation Board (ANAB)

(c) International Accreditation Service, Inc (IAS)

(d) National Voluntary Laboratory Accreditation Program (NVLAP)

(e) Perry Johnson Laboratory Accreditation, Inc (PJLA)

(f) Canadian Association for Laboratory Accreditation Inc. (CALA)

(g) Standards Council of Canada (SCC)

(2) The term NDT shall refer to any of the following methods and the accreditation 

requirement only applies to NDT required by the technical data package: 

(a) MT -Magnetic Particle Testing

(b) PT – Penetrant Inspection

(c) UT – Ultrasonic Testing

(d) RT – Radiographic Testing

(e) VT – Visual Testing
33 

(End of TQ Requirement) 

RQ041: Government Purpose Rights, License Agreement 36 applies

A Government Purpose Rights, License Agreement 36 restricted technical data package exists for this item. 

Data Non-Disclosure Agreement conditions and DFARS 252.227-7025 apply. 

Vendors must complete and return the form located in the "36 Government Purpose Rights" License 

Agreement folder available on cFolders at https://pcf1x.bsm.dla.mil/cFolders . 

(End of TQ Requirement) 

RQ042: Non-Tailored Higher-Level Quality Requirements (ISO 9001:2015) for 

Manufacturers and Non-Manufacturers

FAR CLAUSE 52.246-11 APPLIES. THE CONTRACTOR SHALL BE IN COMPLIANCE WITH A 

HIGHER-LEVEL QUALITY SYSTEM AT THE TIME OF CONTRACT ACCEPTANCE OR 

CONTRACT MODIFICATION DATE. 

1. The minimum Non-Tailored Higher-Level Contract Quality Requirements for manufacturers for DLA is 

ISO 9001:2015 quality system. MIL-I-45208 and MIL-Q-9858 are obsolete and no longer acceptable when 

higher-level quality is required. Manufacturers may bid with exception to request utilization of an equivalent 

quality program.

2. Higher-Level Contract Quality Requirements for Non-Manufacturers. If a non-manufacturer is supplying 

the material, the non-manufacturer shall: 

(a) Furnish items produced at a manufacturing facility conforming to the higher-level contract quality 

requirements for manufacturers as specified in paragraph 1.

(b) Maintain and provide documented evidence that material furnished under this contract have been 

produced at a manufacturing facility conforming to the specified higher-level contract quality 

requirements and that the material meets all requirements. At a minimum, the documented evidence 

shall be sufficient to establish the identity of the product and its manufacturing source: 

• include the basic item description, the item(s) part number and/or national stock number, the item(s) 

manufacturing source 

• the manufacturing sources commercial and government entity code (e.g., CAGE code) 

• clear identification of the name and location of supply chain intermediaries from the manufacturer to 

the direct source of the product for the offeror/contractor, to the item(s) acceptance by the Government 

• when available, include the manufacturer's batch identification for the part(s), such as date codes, lot 

codes, or serial numbers. 

(c) Maintain documentation of the Non-Manufacturers quality assurance program; 

receiving/verification processes; records management system; procurement system; inventory control 

system; testing results; and any other records associated with the material provided. 

(End of TQ Requirement) 

RQ044: Manufacturing & Quality Data and Chain of Custody Traceability Requirement

The offeror agrees that in the event of an award, the offeror shall present to the Government for 
34 

inspection and acceptance the ‘manufacturing and quality’ (M&Q) data and ‘chain of custody traceability 

documentation’ (traceability) as listed within the Quality Assurance Provision (QAP) and Contract Data 

Requirements List (CDRL) located within the technical data package. Offerors must review the QAP and 

CDRL prior to submitting an offer to ensure they can fulfill the obligation to provide all listed documents. 

Inspection and acceptance of the M&Q and traceability documentation will occur at the same time and location 

as the product inspection. The Government is the review and approval authority for all M&Q and traceability 

documentation provided by the offeror. Failure to provide the complete list of documents at the time of origin 

inspection may result in termination of the award. Upon inspection and acceptance of the documentation and 

product, the contractor shall upload the M&Q and traceability documentation to the contract file located in 

Wide Area Workflow prior to shipment. Failure to upload all M&Q and traceability documentation may result 

in a negative assessment within the Supplier Performance Risk System (SPRS). The Government may use the 

uploaded documentation for any official purpose such as identification of manufacturer, materials utilized, 

manufacturing processes, inspections, chain of custody traceability, or any other reasons deemed necessary by 

the Government. 

(End of TQ Requirement) 

RQ045: AS9120 CERTIFICATION FOR DEALERS AND DISTRIBUTORS REQUIREMENT

Dealer/distributors shall maintain a quality system certified to SAE AS9120 or maintain certification 

to SAE AS9100 with accreditation that includes distribution. 

Dealers/distributors submitting an offer to DLA in response to the solicitation are self-attesting 

conformance to one or more of these requirements. At the time of origin inspection, DCMA will 

validate AS9120 certification, AS9100 certification that includes distribution in the scope statement, 

or request proof of certification from the approved manufacturer. 

Failure to conform with the certification/accreditation requirements at the time of origin inspection 

may result in termination of the award. 

(End of TQ Requirement) 

RS001: Shelf-Life Additional requirements

This item has shelf-life. Additional requirements to RS002 through RS099 are identified below: 

1. Products delivered under this contract shall be IAW DoDM 4140.27, Volume 1, Table 1 (illustrated 

below). A minimum of 85% Shelf Life remaining at time of receipt, on new Procurement, by the first 

government activity. 

 

2. Shelf-life markings shall be in accordance with the latest revision of MIL-STD-129. Products delivered 

under this contract shall reflect one of the following depending on the type of material: 

a) Date manufactured/date assembled/date cured 

b) Date packed (for subsistence)

c) date of shipment for select Federal Supply Class (FSC) items (when preapproved by the 

Shelf-life Board and identified in the procurement). A list of NSN’s on the date of shipment 

waiver can be found on the Shelf-Life Extension System https://www.shelflife.dla.mil/site/ . 

d) date of packaging (for Society of Automotive Engineers (SAE) AS5502 and a small number 

of specialty items only (identified in the procurement). 
35 

3. Authorized deviations from these requirements will be identified on the solicitation/contract.

DoDM 4140.27, Volume 1, Table 1 

Requirements RS002-RS099

RS002: This item does not have a shelf-life requirement.

RS003: Shelf-life requirement RS001 for a Type I (Code A) item with a shelf-life of 1 month 

(non-extendable) applies to this item.

RS004: Shelf-life requirement RS001 for a TYPE I (CODE B) item with a shelf life of 2 months

(non-extendable) applies to this item.

RS005: Shelf-life requirement RS001 for a TYPE I (CODE C) item with a shelf life of 3

months (non-extendable) applies to this item.

RS006: Shelf-life requirement RS001 for a TYPE I (CODE D) item with a shelf life of 4 months

(non-extendable) applies to this item.

RS007: Shelf-life requirement RS001 for a TYPE I (CODE E) item with a shelf life of 5 months

(non-extendable) applies to this item.
36

RS008: Shelf-life requirement RS001 for a TYPE I (CODE F) item with a shelf life of 6 months

(non-extendable) applies to this item.

RS009: Shelf-life requirement RS001 for a TYPE I (CODE G) item with a shelf life of 9

months (non-extendable) applies to this item.

RS010: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 10

months (non-extendable) applies to this item.

RS011: Shelf-life requirement RS001 for a TYPE I (CODE H) item with a shelf life of 12

months (non-extendable) applies to this item.

RS012: Shelf-life requirement RS001 for a TYPE I (CODE J) item with a shelf life of 15

months (non-extendable) applies to this item.

RS013: Shelf-life requirement RS001 for a TYPE I (CODE K) item with a shelf life of 18

months (non-extendable) applies to this item.

RS014: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 20

months (non-extendable) applies to this item.

RS015: Shelf-life requirement RS001 for a TYPE I (CODE L) item with a shelf life of 21

months (non-extendable) applies to this item.

RS016: Shelf-life requirement RS001 for a TYPE I (CODE M) item with a shelf life of 24

months (non-extendable) applies to this item.

RS017: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 26 

months (non-extendable) applies to this item.

RS018: Shelf-life requirement RS001 for a TYPE I (CODE N) item with a shelf life of 27

months (non-extendable) applies to this item.

RS019: Shelf-life requirement RS001 for a TYPE I (CODE P) item with a shelf life of 30

months (non-extendable) applies to this item.

RS020: Shelf-life requirement RS001 for a TYPE I (CODE Q) item with a shelf life of 36

months (non-extendable) applies to this item.

RS021: Shelf-life requirement RS001 for a TYPE I (CODE R) item with a shelf life of 48

months (non-extendable) applies to this item.

RS022: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 57

months (non-extendable) applies to this item.

RS023: Shelf-life requirement RS001 for a TYPE I (CODE S) item with a shelf life of 60

months (non-extendable) applies to this item.

RS024: Shelf-life requirement RS001 for a TYPE I (CODE I) item with a shelf life of 72

months (non-extendable) applies to this item.

RS025: Shelf-life requirement RS001 for a TYPE I (CODE T) item with a shelf life of 84

months (non-extendable) applies to this item.

RS026: Shelf-life requirement RS001 for a TYPE I (CODE U) item with a shelf life of 96

months (non-extendable) applies to this item.

RS027: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 100

months (non-extendable) applies to this item.

RS028: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 105

months (non-extendable) applies to this item.

RS029: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 108

months (non-extendable) applies to this item.

RS030: Shelf-life requirement RS001 for a TYPE I (CODE W) item with a shelf life of 120

months (non-extendable) applies to this item.
37

RS031: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 126 

months (non-extendable) applies to this item.

RS032: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 130

months (non-extendable) applies to this item.

RS033: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 144

months (non-extendable) applies to this item.

RS034: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 150

months (non-extendable) applies to this item.

RS035: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 156

months (non-extendable) applies to this item.

RS036: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 160

months (non-extendable) applies to this item.

RS037: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 164

months (non-extendable) applies to this item.

RS038: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 168

months (non-extendable) applies to this item.

RS039: Shelf-life requirement RS001 for a TYPE I (CODE Y) item with a shelf life of 180

months (non-extendable) applies to this item.

RS040: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 190 

months (non-extendable) applies to this item.

RS041: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 192

months (non-extendable) applies to this item.

RS042: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 198

months (non-extendable) applies to this item.

RS043: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 200

months (non-extendable) applies to this item.

RS044: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 204

months (non-extendable) applies to this item.

RS045: Shelf-life requirement RS001 for a TYPE I (CODE Z) item with a shelf life of 240

months (non-extendable) applies to this item.

RS046: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 300

months (non-extendable) applies to this item.

RS047: Shelf-life requirement RS001 for a TYPE I (CODE V) item with a shelf life of 545

months (non-extendable) applies to this item.

RS048: Shelf-life requirement RS001 for a Type I (CODE V) (non-Extendable) Shelf Life

applies to this item, the Shelf-Life months will be identified in the Procurement.

RS049: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 1 months

(extendable) applies to this item.

RS050: Shelf-life requirement RS001 for a TYPE 2 (CODE 1) item with a shelf life of 3 months

(extendable) applies to this item.

RS051: Shelf-life requirement RS001 for a TYPE 2 (CODE 2) item with a shelf life of 6 months

(extendable) applies to this item.

RS052: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 7 months

(extendable) applies to this item.

RS053: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 8 months

(extendable) applies to this item.
38

RS054: Shelf-life requirement RS001 for a TYPE 2 (CODE 3) item with a shelf life of 9 months

(extendable) applies to this item.

RS055: Shelf-life requirement RS001 for a TYPE 2 (CODE 4) item with a shelf life of 12

months (extendable) applies to this item.

RS056: Shelf-life requirement RS001 for a TYPE 2 (CODE5 5) item with a shelf life of 18

months (extendable) applies to this item.

RS057: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 21

months (extendable) applies to this item.

RS058: Shelf-life requirement RS001 for a TYPE 2 (CODE 6) item with a shelf life of 24

months (extendable) applies to this item.

RS059: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 30

months (extendable) applies to this item.

RS060: Shelf-life requirement RS001 for a TYPE 2 (CODE 7) item with a shelf life of 36

months (extendable) applies to this item.

RS061: Shelf-life requirement RS001 for a TYPE 2 (CODE 8) item with a shelf life of 48

months (extendable) applies to this item.

RS062: Shelf-life requirement RS001 for a TYPE 2 (CODE 9) item with a shelf life of 60 month

(extendable) applies to this item.

RS063: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 66 

months (extendable) applies to this item.

RS064: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 72

months (extendable) applies to this item.

RS065: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 84

months (extendable) applies to this item.

RS066: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 96

months (extendable) applies to this item.

RS067: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 120

months (extendable) applies to this item.

RS068: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 164

months (extendable) applies to this item.

RS069: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 180

months (extendable) applies to this item.

RS070: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 204

months (extendable) applies to this item.

RS071: Shelf-life requirement RS001 for a TYPE 2 (CODE X) item with a shelf life of 240

months (extendable) applies to this item.

RS072: Shelf-life requirement RS001 for a TYPE 2 (CODE X) (Extendable) Shelf Life applies

to this item, the Shelf-Life months will be identified in the Procurement.

RS073: Shelf-life requirement for RS001 for a TYPE 1 item with a shelf life of 72 months (nonextendable) applies to this item.

RS074-RS099: Reserved for future use.

(End of TQ Requirement)

RT001: Measuring and Test Equipment
39

Gauges and other measuring and testing equipment used for product acceptance shall conform to 

specified technical requirements and shall be calibrated in accordance with International 

Organization for Standardization (ISO) 10012: Latest Revision -“Requirements for the 

Measurement Processes and Measuring Equipment,” excluding paragraph 7.3.1 of ISO 10012-

Latest Revision, and adding the requirements that “The collective uncertainty of the 

measurement standards shall not exceed 25 percent of the acceptable tolerance for each 

characteristic being calibrated. The contractor’s calibration system description may include 

provisions for deviating from the uncertainty requirements, provided the adequacy of the 

calibration is not degraded. The contractor shall be responsible for assuring that the sources 

providing calibration services, other than U.S. National Bureau of Standards (NBS) or DOD 

laboratories, can perform the required service to the satisfaction of this ISO standard. 

Certificates or reports from other than the U.S National Bureau of Standards or DOD Laboratory 

shall attest to the fact that the measurement standards used in obtaining the results are traceable.”

(End of TQ Requirement)

RT003: NDT required on all MOOG FLO TORK parts

Applicable to MOOG FLO TORK PARTS ONLY. 

Inspection and repair of castings shall be in accordance with NAVSEA S9074-AR-GIB-010/278 

with Change A of 14 Feb 13. Production records of quality control, Testing, and inspection to be 

retained by Moog Flo-Tork for 4 years. If NAVESEA document is required, please contact 

procurement.

(End of TQ Requirement)

IP025: Packaging, Marking, and Shipping of Hazardous Materials

1. Packaging and marking for hazardous materials shall comply with applicable requirements 

contained in the International Air Transport Association (IATA) Dangerous Goods Regulations, 

AFMAN 24-604/DLAI 4145.3, Preparing Hazardous Materials for Military Air Shipment or the 

International Maritime Dangerous Goods Code (IMDG) and with Code of Federal Regulations 

(CFR) Title 29, Title 40 and Title 49. This includes UN Specification Packaging marking 

[Performance Oriented Packaging (POP) marking].

2. All performance test requirements shall be supported by certificates and reports attesting to the 

date and the results obtained from performance-oriented packaging testing. The contractor, if not a 

self-certifier, shall be responsible for assuring that third party sources providing performance 

testing services are, in fact, registered with the Department of Transportation with a current 

Hazardous Materials Certificate of Registration.

3. The contractor's signed certification that the packaged configuration meets DOT, IATA or 

IMDG requirements shall be incorporated on the DD Form 250, Material Inspection and 

Receiving Report, and other related acceptance document if the DD Form 250 is not used. 
40 

Ensure the Shipper’s Declaration for Dangerous Goods (SDDG) is included for all air shipments 

in accordance with IATA and/or AFMAN 24-604/DLAI 4145.3, Preparing Hazardous Materials 

for Military Air Shipment. All certificates and reports (including training records) shall be 

available for inspection by authorized Government representatives for a period of three years.

4. Shipment to a military aerial port or through a military container consolidation point to include, 

but not limited to those DOD Activity Address Codes (DODAAC) listed below, for onward 

movement to an OCONUS customer shall comply with AFMAN 24-604/DLAI 4145.3, Preparing 

Hazardous Materials for Military Air Shipment. Publication is available at: 

https://static.e-publishing.af.mil/production/1/af_a4/publication/afman24-604/afman24-604.pdf.

SW3225 – CCP (Tracy, CA) 

SW3123 – CCP (New Cumberland, PA) 

SW3142 – Yokosuka, Japan

N45627 – Norfolk NAS Terminal

FB4427 (Terminating)/FY9150 (In-Transit) – Travis AFB

FB4497 (Terminating)/FY9125 (In-Transit) – Dover AFB

FB4418 (Terminating)/FY4462 (In-Transit) – Joint Base Charleston AFB

FB4484 (Terminating)/FY4484 (In-Transit) – Joint Base McGuire-Dix-Lakehurst 

FB4479 – Joint Base Lewis-McChord 

5. Shipment by a commercial air carrier for onward movement to an OCONUS customer, 

packaging and certification shall comply with the IATA Dangerous Goods Regulations 

International. 

6. Shipment to a water port for onward movement via vessel, packaging and 

documentation shall comply with the IMDG.

 7. Training and certification for preparing DOD shipments by any mode of transport may 

be obtained by contacting the DOT/Technical Safety Institute at: Transportation Safety 

Institute, 6500 South MacArthur Blvd, Oklahoma City, OK 73169-6900, Commercial: 

(405) 954-4500, Web address: www.tsi.gov. 

8.Additional HAZMAT information (tips/tools) can be found at

https://www.dau.edu/cop/hazmat/Pages/Default.aspx 

9. If the material is not considered hazardous in accordance with FED-STD-313, justification 

for a packaging requirement modification can be sent to the Contract Administrator.

(End of TQ Requirement) 

IP027: Packing and Marking Requirements Federal Stock Class (FSC) 5961 

Semiconductors and Hardware Devices and FSC 5962 Electronic Microcircuits
41 

1) In addition to MIL STD-129R marking requirements, the following also applies:

(a) Special marking as required under the applicable Military Specification [e.g., MILPRF- 19500 Semiconductors), or MIL-PRF-38535 (Microcircuits)] referenced in the contract.

(b) Semiconductor devices and microcircuits not procured under a military specification shall 

be marked in accordance with MIL-STD-129 for additional markings of unit package and 

include: 

(1) Identification number 

(2) Manufacturer's identification

(3) Manufacturer's date code

(End of TQ Requirement) 

IP042: Oxygen Clean Packaging and Marking Requirements Apply

1. This item must be Oxygen Cleaned in accordance with MIL-STD-1330 “Precision Cleaning 

and Testing of Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems.” 

2. Internally and externally cleaned components shall be packaged in accordance with MILSTD-1330, paragraph 5.16.1.2. 

3. Internally cleaned items shall be packaged in accordance with MIL-STD-1330, paragraph 

5.16.1.3. 

4. In accordance with MIL-STD-1330, paragraph 5.16.2.1 the Certified Oxygen Clean label shall 

be placed between the intimate and environmental packaging containing the item so that it will 

not come in contact with the certified oxygen clean item. 

5. Unit, intermediate, and exterior shipping container shall be marked in accordance with MILSTD-129. In addition, each level of packing shall contain a label, marked with letters, maximum 

two inches and minimum one-half inch high on two (2) sides and two (2) ends as follows: 

"SPECIAL CLEAN O2-N2" 

(End of TQ Requirement) 

IP046: Individual Repair Parts Ordering Data (IRPOD) Packaging Requirements Apply

The latest revision of MIL-PRF-23199/1 Packaging and Marking requirements apply for 

Instrumentation and Control Equipment. 

 

The latest revision of MIL-PRF-23199 Packaging and Marking requirements apply for Special 

Purpose Mechanical Components and Repair Parts.

(End of TQ Requirement) 
42

IP056: Mercury or Mercury Compounds are Prohibited in Preservation, Packaging, 

Packing and Marking.

[No Additional Text] 

(End of TQ Requirement)