AFSAC SDR Automation(SDR-A)IPT Meeting September 23, 2004 

Ms. Anita Smith

AFSAC/ITD

Air Force Security Assistance Center

I n t e g r i t y  -  S e r v i c e  -  E x c e l l e n c e

World-class professionals fostering global partnerships

Purpose of SDR Automation
        - Streamline AFSAC SDR process
        - Eliminate paper flow
        - Enhance customer visibility of SDRs
        - Reduce overall turn-around time to customers  
        - Prototype for automation of USAF SDR process  
        - Accelerates DAASC delivery of Action Agency tools/interfaces
        - DAASC = Defense Automatic Addressing System Center  
        - Security Assistance capabilities:
        - Prototype for automating SDR process in CEMIS
        - Standardized input & distribution logic for FMS SDRs

Goal:  Use standard tools/processes so capabilities can expand to support all Air Force & other services

Streamline process by . . .

	reducing submissions, processing time, and backlog

Prototype for USAF process by accelerating DAASC delivery of action agency tools/interface

Proposed SDR ProcessingFY 05 --  AF ’Web’ Customers

AFSAC Online

AFSAC Online* (PureEdge Form)

Customer

Action Agencies (DLA, ALCs, etc)

Update SAMIS

& SCIP Status

DoD WebSDR

Enter SDRs & Attachment

Attachments

Attachments

Transmit SDRs/Follow-Ups

& Links to Attachments

Process SDR (50) *Meet DoD Regulation

Enter Response (1)

Validate Response (3)

Transmit Email Response

& Return Doc Links (1)

Monitor Materiel Returns

& Financial Adjustments (47)

Query

Review SDR Submission (2)

Transmit Via EDI (1)

Transmit EDI Response (1)

Average SDR Processing Days = 209 to 109

(62% of Current Submissions)

4-51 Days

1 Day

1 Day

3 Days

1 Day

51 Days

0 Days

= New e-Interface

*Xfer to SCIP in Future

Notes:  

A/As = Action Agencies

SCIP = Security Cooperation Information Portal

EDI = Electronic Data Interchange

Calculation for Monitoring Materiel Returns/Fin Adjustments:

	Materiel Returns = 1,784				     148 Days

	Non-Mat Returns = 5,411

		2,753 = Denials (0 Days)

		2,658 = Approvals (25 Days)

	Total SDRs:  7,195

	Materiel Returns = 68 Days Return Time + 80 Days to 		     Fin Adjstment = 148 Total Days

	Non-Mat Returns = 25 Days to Fin Adjstment on Approvals

(148 * 1,784) + (25 * 2,658) = Total Mat Rtn/Fin Adj Days

264,032 + 66,450 = 330,482

330,482 / 7,195 = Weighted Avg Mat Rtn/Fin Adj Days = 45.93 (46) Days

48% improvement in processing times

Customer Benefits
        - Security Assistance customer
        - Online SDR submission wizard (including attachments)
        - Email reply (including materiel return documents)
        - Online SDR status query  
        - Action agencies
        - DoD SDR will 
        - Transmit SDR submissions via email w/links to attachments
        - Provide online Action Agency Reply tool 
        - Maintain SDR historical records for 28 years
        - Become future source of all SDR metrics
        - DLA activities (after Jan 05) 
        - Receive and reply to SDRs via Electronic Data Interchange transactions to/from DoD SDR

Action agency receives an  email with a link to the SDR.  Attachments are assessable online as well.  Action agency submits replies along with any needed attachments into DoD SDRs online reply tool and the response is electronically transmitted to AFSAC.

Emphasize elimination of mail time/ hyperlink to reply tool in email.

Customer BenefitsContinued
        - AFSAC SDR office
        - Streamlined SDR edit/validation process
        - Manual intervention ‘by exception only’
        - Manual loading of all SDR input, reply, materiel return documents no longer required
        - Automates mailing of SDRs, follow-ups, and replies  
        - DSCA (Defense Security Cooperation Agency)
        - Prototype for tri-service standardization of SDR processes
        - Designed for easy conversion to the DSCA Security Cooperation Information Portal (SCIP)

AFSAC SDR office no longer sending SDRs followups, etc—all process through DoD SDR

SDR Project Status
        - Current Spiral
        - Developing applications and interfaces
        - Customer testing to begin in October, 04
        - Projected implementation29 Oct 04
        - Schedule delay possible
        - Future Spirals
        - Automate materiel return tracking/processing
        - Transition metrics to DoD Web
        - Integrate Army/Navy requirements and transition to Security Cooperation Information Portal (SCIP)

Materiel return tracking –modify EDI 180M transactions (currently for FEMR only) to support materiel returns as well.

Summary
        - SDR Automation effort will . . .
        - Improve standardization of SDR process
        - Streamline processes
        - Significantly reduce paper processing
        - Eliminate need for 100% review of every SDR submissions
        - Customers will . . . 
        - Realize 37% cycle time reduction of SDR processing
        - DAASC will (from AFMC SDR automation funding)
        - Accelerate delivery of SDR Reply tool for action agencies
        - Accelerate delivery of electronic receipt, distribution and storage of FMS SDR data

First set of bullets applies to all agencies including customer

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