DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 1 June 12, 2023

842 Nonconformance Report

Functional Group=NC

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Nonconformance Report Transaction

Set (842) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report products

and processes that do not fulfill specifications or requirements.The Nonconformance Report Transaction Set provides the ability for the sender

to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a

component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be

used to report, initiate, or request actions related to the nonconformance being reported. Financial and accounting information is provided for

reporting purposes only.The Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state

the proposed action to be followed to prevent a repetition of the problem.

DLMS Note:

1. This DLMS Implementation Convention (IC) provides the DOD standard format for SDR reply. In addition, it is specifically designed to

transmit action activity SDR response transactions to the DoD WebSDR program. Use a single occurrence of this transaction set to transmit

single complaint response transaction to a single or multiple organizations.

2. The SDR report submission will be carried in the DS 842A/W

3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

4. This DLMS IC incorporates the Proposed DLMS Change and Approved DLMS Change (ADC) listed. PDC/ADCs are available from the

DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 114, DLMS Supplement (DS) 842A/R DOD Standard SDR Reply and Additional Data Content for the SDR Report

- ADC 128, Revision for SDR Transaction Exchange (Formats, Codes, and UID)

- ADC 137, Revisions for SDR Transaction Exchange Supporting SA and Miscellaneous Administrative Changes

- ADC 144, SDR Transaction Exchange Business Rules

- ADC 184, Redistribution Order (RDO)-based Supply Discrepancy Reports (SDRs)

- ADC 187, Revise Supply Discrepancy Report (SDR) Reply Procedures for Forwarding SDRs to New Action Activity, Email Addresses, and

Source of Supply (SoS)

- ADC 210, Defense Reutilization and Marketing Service (DRMS) and National Inventory Management Strategy (NIMS) Shipment Types

Identified for SDR Processing under DLMS

- ADC 210B, Identification of SDR Document Type (includes NIMS and Non-DSS Receipts) Field lengths for non-standard data elements or

where needed for clarification have been identified in the DLMS notes.

- Administrative change to increase the flexibility in sequencing of codes in the PER, making the SDR reply consistent with the SDR report.

- ADC 268, Inclusion of PQDR RCN on SA Quality-Related SDR Reply (DS 842A/R)

- ADC 293, Revised Time Standards, Codes, and Procedures for Reporting and Processing of Supply Discrepancies

- ADC 311, SDR Attachment Interface

- ADC 317, Revised Business Rules for Transshipper-Prepared Supply Discrepancy Reports (SDRs) (Supply/SDR)

- ADC 322, Addition of Local Catalog ID qualifier to Support Requirements for Theater Enterprise-Wide Logistics System (TEWLS)

Requisitions (Supply)

- ADC 334, Supply Discrepancy Report Process for AF Retail Storage Activity Denials (Supply/SDR)

- ADC 353, Procedures for Pre-positioned Materiel Receipt (PMR) and Shipment Status for Retrograde and Directed Discrepant/Deficient

Materiel Returns

- ADC 357, Revisions to DSs for SDRs to Add BDN

- ADC 358, SDR Transaction Content/Business Rule Revisions/Clarification

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and Storage Quality Control Report (SQCR) Procedures

and Data Content under BRAC

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps

BRAC Storage and Distribution

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 448, Implementation of International Organization for Standardization (ISO) 3166-1 Codes for the Identification of Countries and their

Subdivisions

- ADC 448B, Delayed implementation for International Organization for Standardization (ISO) 3166-1 Codes for the Identification of

Countries and their Subdivisions

- ADC 459, Supply Discrepancy Reporting (SDR) DLMS Transactions, Discrepancy Codes, DLA Disposition Services Type Codes, and

Associated Procedures to Support Directed Discrepancy Reporting under Reutilization Business Integration (RBI)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1044, Enhanced Interim SDR Reply Capability, Status Update, and Completion Notification

- ADC 1052, DOD WebSDR Processes Enhancement and Interface with Electronic Document Access (EDA) System

- ADC 1059, Mandatory Use of Four-Character Packaging Discrepancy Codes on SDRs and Storage Quality Control Reports (SQCRs)

- ADC 1066, SDR Process Enhancements: Follow-up Time Standards, SDR Forwarding, Missing Quality Assurance Representative (QAR) 

1. This DLMS Implementation Convention (IC) provides the DOD standard format for SDR reply. In addition, it is specifically designed to

transmit action activity SDR response transactions to the DoD WebSDR program. Use a single occurrence of this transaction set to transmit

single complaint response transaction to a single or multiple organizations.

2. The SDR report submission will be carried in the DS 842A/W

3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

4. This DLMS IC incorporates the Proposed DLMS Change and Approved DLMS Change (ADC) listed. PDC/ADCs are available from the

DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 114, DLMS Supplement (DS) 842A/R DOD Standard SDR Reply and Additional Data Content for the SDR Report

- ADC 128, Revision for SDR Transaction Exchange (Formats, Codes, and UID)

- ADC 137, Revisions for SDR Transaction Exchange Supporting SA and Miscellaneous Administrative Changes

- ADC 144, SDR Transaction Exchange Business Rules

- ADC 184, Redistribution Order (RDO)-based Supply Discrepancy Reports (SDRs)

- ADC 187, Revise Supply Discrepancy Report (SDR) Reply Procedures for Forwarding SDRs to New Action Activity, Email Addresses, and

Source of Supply (SoS)

- ADC 210, Defense Reutilization and Marketing Service (DRMS) and National Inventory Management Strategy (NIMS) Shipment Types

Identified for SDR Processing under DLMS

- ADC 210B, Identification of SDR Document Type (includes NIMS and Non-DSS Receipts) Field lengths for non-standard data elements or

where needed for clarification have been identified in the DLMS notes.

- Administrative change to increase the flexibility in sequencing of codes in the PER, making the SDR reply consistent with the SDR report.

- ADC 268, Inclusion of PQDR RCN on SA Quality-Related SDR Reply (DS 842A/R)

- ADC 293, Revised Time Standards, Codes, and Procedures for Reporting and Processing of Supply Discrepancies

- ADC 311, SDR Attachment Interface

- ADC 317, Revised Business Rules for Transshipper-Prepared Supply Discrepancy Reports (SDRs) (Supply/SDR)

- ADC 322, Addition of Local Catalog ID qualifier to Support Requirements for Theater Enterprise-Wide Logistics System (TEWLS)

Requisitions (Supply)

- ADC 334, Supply Discrepancy Report Process for AF Retail Storage Activity Denials (Supply/SDR)

- ADC 353, Procedures for Pre-positioned Materiel Receipt (PMR) and Shipment Status for Retrograde and Directed Discrepant/Deficient

Materiel Returns

- ADC 357, Revisions to DSs for SDRs to Add BDN

- ADC 358, SDR Transaction Content/Business Rule Revisions/Clarification

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and Storage Quality Control Report (SQCR) Procedures

and Data Content under BRAC

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps

BRAC Storage and Distribution

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 448, Implementation of International Organization for Standardization (ISO) 3166-1 Codes for the Identification of Countries and their

Subdivisions

- ADC 448B, Delayed implementation for International Organization for Standardization (ISO) 3166-1 Codes for the Identification of

Countries and their Subdivisions

- ADC 459, Supply Discrepancy Reporting (SDR) DLMS Transactions, Discrepancy Codes, DLA Disposition Services Type Codes, and

Associated Procedures to Support Directed Discrepancy Reporting under Reutilization Business Integration (RBI)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1044, Enhanced Interim SDR Reply Capability, Status Update, and Completion Notification

- ADC 1052, DOD WebSDR Processes Enhancement and Interface with Electronic Document Access (EDA) System

- ADC 1059, Mandatory Use of Four-Character Packaging Discrepancy Codes on SDRs and Storage Quality Control Reports (SQCRs)

- ADC 1066, SDR Process Enhancements: Follow-up Time Standards, SDR Forwarding, Missing Quality Assurance Representative (QAR) 
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 2 June 12, 2023

Signature, use of Unique Item Tracking (UIT) Designator Code for Management Report Selection Criteria, and Administrative Updates

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 12, 2014.

- ADC 1102, Enhanced SDR Guidance including SDR Routing for Army-Directed DLA Distribution Center Shipments, Procedures for

Discrepant or Unauthorized Returns to the Distribution Centers, and Administrative Updates

- ADC 1126, Revised Routing Rules for Non-Manager-Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers

and Improved Identification of Owner and Manager on SDR Transactions

- ADC 1127, Enhanced SDR Guidance for Foreign Military Sales (FMS), SDR Time Standards for Controlled Inventory Items, SDR

Forwarding after Logistics Reassignment (LR), Packaging SDRs, and Administrative Updates

- ADC 1153, SDR Enhancements for Visibility of Discrepancies in Hazardous Materiel Shipments

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals (Supply/Contract Administration)

- ADC 1174, WebSDR Process Enhancements and Administrative Updates including SDR Reply Screen and Management Report

Functionality, New/Revised Reply Codes, and Standardized Identification of the Submitting Customer

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 19, 2016

- ADC 1181A, Implementing the Cause Code for SDRs and Developing a Data Exchange Between WebSDR and Past Performance

Information Retrieval System-Statistical Reporting Next Generation (PPIRS-SR NG) for Contractor Noncompliance SDRs

- ADC 1203, SDR Procedures for Packaging Discrepancies at FMS Freight Forwarder or Component Retail/Tactical Level Activities

including Estimated/Actual Repackaging Cost

- ADC 1217, WebSDR Process Enhancement for Source of Supply Disposition Response to Storage Activity on Customer-Initiated SDRs

- ADC 1249, Revised Procedures for Directed Return of Discrepant/ Deficient Materiel including New Document Number Assignment for

Return Shipment

- ADC 1268, SDR Enhancements for Procurement Instrument Identifier (PIID)-Related Functionality Including Base Contract Number for

WebSDR and Contract Number and Secondary Document Number in Prepositioned Materiel Receipt (PMR)/Receipt/SDR for Commercial

Returns

- ADC 1310, Consolidation Containerization Points (CCP)-Originated Supply Discrepancy Reports (SDRs) including Noncompliant Wood

Packaging Materiel (WPM) with Cost Breakdown and New Procedures for Closing WPM and Passive RFID

- Withdrawal of ADC 1092, DLMS Supply Discrepancy Report (SDR) Interface with the Security Cooperation Enterprise Solution (SCES)

(Supply/SDR)

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

February 27, 2019

- ADC 1331A, Addendum to ADC 1331 Documenting and Expanding DAAS Rejection Criteria for Supply Discrepancy Reports

- ADC 1347, SDR Mandatory Closure Notices for Supply Discrepancy Reports (SDR)

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- ADC 1377, Transmitting Storage Quality Control Reports (SQCR) Using DLMS 842 A/R and A/W SDR Transmission (SQCR/SDR)

- ADC 1377A, Addendum to ADC 1377 Transmitting Storage Quality Control Reports (SQCRs) Using DLMS 842 A/R and A/W Supply

Discrepancy Report (SDR) Transmission

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on January 14, 2022

- ADC 1404, DLA Disposition Services Recycling Control Point (RCP) Removal

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

- ADC 1439, DLMS 842 Discrepancy Reporting Implementation Convention Updates

Signature, use of Unique Item Tracking (UIT) Designator Code for Management Report Selection Criteria, and Administrative Updates

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 12, 2014.

- ADC 1102, Enhanced SDR Guidance including SDR Routing for Army-Directed DLA Distribution Center Shipments, Procedures for

Discrepant or Unauthorized Returns to the Distribution Centers, and Administrative Updates

- ADC 1126, Revised Routing Rules for Non-Manager-Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers

and Improved Identification of Owner and Manager on SDR Transactions

- ADC 1127, Enhanced SDR Guidance for Foreign Military Sales (FMS), SDR Time Standards for Controlled Inventory Items, SDR

Forwarding after Logistics Reassignment (LR), Packaging SDRs, and Administrative Updates

- ADC 1153, SDR Enhancements for Visibility of Discrepancies in Hazardous Materiel Shipments

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals (Supply/Contract Administration)

- ADC 1174, WebSDR Process Enhancements and Administrative Updates including SDR Reply Screen and Management Report

Functionality, New/Revised Reply Codes, and Standardized Identification of the Submitting Customer

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 19, 2016

- ADC 1181A, Implementing the Cause Code for SDRs and Developing a Data Exchange Between WebSDR and Past Performance

Information Retrieval System-Statistical Reporting Next Generation (PPIRS-SR NG) for Contractor Noncompliance SDRs

- ADC 1203, SDR Procedures for Packaging Discrepancies at FMS Freight Forwarder or Component Retail/Tactical Level Activities

including Estimated/Actual Repackaging Cost

- ADC 1217, WebSDR Process Enhancement for Source of Supply Disposition Response to Storage Activity on Customer-Initiated SDRs

- ADC 1249, Revised Procedures for Directed Return of Discrepant/ Deficient Materiel including New Document Number Assignment for

Return Shipment

- ADC 1268, SDR Enhancements for Procurement Instrument Identifier (PIID)-Related Functionality Including Base Contract Number for

WebSDR and Contract Number and Secondary Document Number in Prepositioned Materiel Receipt (PMR)/Receipt/SDR for Commercial

Returns

- ADC 1310, Consolidation Containerization Points (CCP)-Originated Supply Discrepancy Reports (SDRs) including Noncompliant Wood

Packaging Materiel (WPM) with Cost Breakdown and New Procedures for Closing WPM and Passive RFID

- Withdrawal of ADC 1092, DLMS Supply Discrepancy Report (SDR) Interface with the Security Cooperation Enterprise Solution (SCES)

(Supply/SDR)

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

February 27, 2019

- ADC 1331A, Addendum to ADC 1331 Documenting and Expanding DAAS Rejection Criteria for Supply Discrepancy Reports

- ADC 1347, SDR Mandatory Closure Notices for Supply Discrepancy Reports (SDR)

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- ADC 1377, Transmitting Storage Quality Control Reports (SQCR) Using DLMS 842 A/R and A/W SDR Transmission (SQCR/SDR)

- ADC 1377A, Addendum to ADC 1377 Transmitting Storage Quality Control Reports (SQCRs) Using DLMS 842 A/R and A/W Supply

Discrepancy Report (SDR) Transmission

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on January 14, 2022

- ADC 1404, DLA Disposition Services Recycling Control Point (RCP) Removal

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

- ADC 1439, DLMS 842 Discrepancy Reporting Implementation Convention Updates

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

0100 ST Transaction Set Header M 1 Used

0200 BNR Beginning Segment For

Nonconformance Report

M 1 Used

* 0300 REF Reference Identification O >1 Not Used

* 0400 DTM Date/Time Reference O >1 Not Used

* 0500 PID Product/Item Description O >1 Not Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 0600 MEA Measurements O 1 Not Used

* 0700 DTM Date/Time Reference O >1 Not Used

* 0800 REF Reference Identification O >1 Not Used

* LOOP ID - PWK * LOOP ID - PWK >1

* 0900 PWK Paperwork O 1 Not Used

* 1000 REF Reference Identification O >1 Not Used

* 1100 DTM Date/Time Reference O >1 Not Used
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842A3RA49 3 June 12, 2023

LOOP ID - N1 LOOP ID - N1 >1

1200 N1 Name O 1 Used

* 1300 N2 Additional Name Information O 2 Not Used

* 1400 N3 Address Information O 2 Not Used

* 1500 N4 Geographic Location O 1 Not Used

* 1600 REF Reference Identification O >1 Not Used

1700 PER Administrative Communications

Contact

O >1 Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - HL LOOP ID - HL >1 N2/0100L N2/0100L

0100 HL Hierarchical Level M 1 N2/0100 Used

0200 LIN Item Identification O 1 Used

* 0300 PID Product/Item Description O >1 Not Used

* 0400 PRS Part Release Status O >1 Not Used

* 0500 CID Characteristic/Class ID O >1 Not Used

0600 DTM Date/Time Reference O >1 Used

0700 REF Reference Identification O >1 Used

0750 CS Contract Summary O 1 Used

* 0800 QTY Quantity O >1 Not Used

* 0900 TMD Test Method O 1 Not Used

* 1000 PSD Physical Sample Description O 1 Not Used

1020 PWK Paperwork O >1 Used

LOOP ID - LM LOOP ID - LM >1

1040 LM Code Source Information O 1 Used

1050 LQ Industry Code M >1 Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 1100 MEA Measurements O 1 Not Used

* 1200 DTM Date/Time Reference O >1 Not Used

* 1300 REF Reference Identification O >1 Not Used

* LOOP ID - FA1 * LOOP ID - FA1 >1

* 1350 FA1 Type of Financial Accounting

Data

O 1 Not Used

* 1360 FA2 Accounting Data M >1 Not Used

* LOOP ID - SPS * LOOP ID - SPS >1

* 1400 SPS Sampling Parameters for

Summary Statistics

O 1 Not Used

* 1500 REF Reference Identification O >1 Not Used

* 1600 PSD Physical Sample Description O 1 Not Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 1700 MEA Measurements O 1 Not Used

* 1800 DTM Date/Time Reference O >1 Not Used

* 1900 REF Reference Identification O >1 Not Used

* LOOP ID - STA * LOOP ID - STA >1

* 2000 STA Statistics O 1 Not Used

* 2100 DTM Date/Time Reference O >1 Not Used

* 2200 REF Reference Identification O >1 Not Used

LOOP ID - NCD LOOP ID - NCD >1

2300 NCD Nonconformance Description O 1 Used
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842A3RA49 4 June 12, 2023

* 2400 NTE Note/Special Instruction O >1 Not Used

* 2500 DTM Date/Time Reference O >1 Not Used

2600 REF Reference Identification O >1 Used

2700 QTY Quantity O >1 Used

2730 AMT Monetary Amount O >1 Used

* 2740 MEA Measurements O >1 Not Used

* 2750 RC Root Cause O >1 Not Used

* LOOP ID - EFI * LOOP ID - EFI >1

* 2760 EFI Electronic Format Identification O 1 Not Used

* 2770 BIN Binary Data M 1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

2800 N1 Name O 1 Used

* 2900 N2 Additional Name Information O 2 Not Used

* 3000 N3 Address Information O 2 Not Used

* 3100 N4 Geographic Location O 1 Not Used

* 3200 REF Reference Identification O >1 Not Used

* 3300 PER Administrative Communications

Contact

O >1 Not Used

LOOP ID - LM LOOP ID - LM >1

3330 LM Code Source Information O 1 Used

3340 LQ Industry Code M >1 Must use

LOOP ID - NCA LOOP ID - NCA >1

3400 NCA Nonconformance Action O 1 Used

3500 NTE Note/Special Instruction O >1 Used

3600 DTM Date/Time Reference O >1 Used

3700 REF Reference Identification O >1 Used

* LOOP ID - PWK * LOOP ID - PWK >1

* 3800 PWK Paperwork O 1 Not Used

* 3900 REF Reference Identification O >1 Not Used

* 4000 DTM Date/Time Reference O >1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

4100 N1 Name O 1 Used

* 4200 N2 Additional Name Information O 2 Not Used

* 4300 N3 Address Information O 2 Not Used

* 4400 N4 Geographic Location O 1 Not Used

* 4500 REF Reference Identification O >1 Not Used

* 4600 PER Administrative Communications

Contact

O >1 Not Used

LOOP ID - LM LOOP ID - LM >1

4640 LM Code Source Information O 1 Used

4650 LQ Industry Code M >1 Used

LOOP ID - FA1 LOOP ID - FA1 >1

4660 FA1 Type of Financial Accounting

Data

O 1 Used

4670 FA2 Accounting Data M >1 Used

4700 SE Transaction Set Trailer M 1 Used

Notes: 

2/0100L The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1)

item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number, 
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 5 June 12, 2023

and 6) component - serial number.

2/0100 The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1)

item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number,

and 6) component - serial number.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 6 June 12, 2023

ST Transaction Set Header Pos: 0100 Max: 1

Heading - Mandatory

Loop: N/A Elements: 3

User Option (Usage): Used

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction

set definition (e.g., 810 selects the Invoice Transaction Set).

2. The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate

implementation convention to match the transaction set definition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use 1

Code Name

842 Nonconformance Report

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned by

the originator of the transaction set, or the

originator's application program.

M AN 4/9 Must use 1

ST03 1705 Implementation Convention Reference

Description: Reference assigned to

identify Implementation Convention

DLMS Note: Use to indicate this

transmission uses the 842A/R

Implementation Convention (IC). Enter the

DLMS IC: 004030F842A0RA00

O AN 1/35 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 7 June 12, 2023

BNR Beginning Segment For

Nonconformance Report

Pos: 0200 Max: 1

Heading - Mandatory

Loop: N/A Elements: 5

User Option (Usage): Used

Purpose: To indicate the beginning of a Nonconformance Report Transaction Set

Semantics: 

1. BNR02 is the nonconformance report identifier number.

2. BNR03 is the date that the nonconformance report was created.

3. BNR04 is the time that the nonconformance report was created.

Comments: 

1. BNR05 indicates the status or intention of the nonconformance report.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BNR01 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

M ID 2/2 Must use 1

Code Name

11 Response

DLMS Note:

Use to identify an SDR reply. For Security Assistance SDRs, may be used by action office to forward

reply to the International Logistics Control Office (ILCO) or by the ILCO to record a reply to the

customer.

44 Rejection

DLMS Note:

Use to identify an International Logistics Control Office rejection or request for additional information

(Action office is intended recipient).

49 Original - No Response Necessary

DLMS Note:

Not authorized for use.

CN Completion Notification

DLMS Note:

1. Use to indicate the submitter of the SDR has taken all associated disposition actions and has closed

the SDR in the submitting system.

2. Only the submitting system of the SDR is authorized to send the CN transaction to close the SDR. 

Refer to ADC 1347

3. Use to indicate the storage activity providing this transaction has closed the SQCR record internally. 

SU Status Update

DLMS Note:

1. Use to provide additional information or status in response to an interim reply from the action activity.

2. Use to report recommendations or findings to the materiel owner in response to an SDR

investigation.

BNR02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/50 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 8 June 12, 2023

DLMS Note: 1. Enter "U" to identify the

Unit of Use Indicator. When included, the

quantity and unit of measure values

associated with this transaction are

applicable to the unit of use. This applies

when the materiel identification is by Local

Stock Number assigned for unit of use. 

This is an Authorized DLMS enhancement

under DLA industrial activity support

agreement. Refer to ADC 371. 

DLMS Note: 1. Enter "U" to identify the

Unit of Use Indicator. When included, the

quantity and unit of measure values

associated with this transaction are

applicable to the unit of use. This applies

when the materiel identification is by Local

Stock Number assigned for unit of use. 

This is an Authorized DLMS enhancement

under DLA industrial activity support

agreement. Refer to ADC 371. 

2. When not used for Unit of Use Indicator,

must enter Z to satisfy ANSI syntax. 

BNR03 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the first

two digits of the calendar year

DLMS Note: This date corresponds to the

Universal Time Coordinate (UTC).

M DT 8/8 Must use 1

BNR04 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS,

or HHMMSSD, or HHMMSSDD, where H =

hours (00-23), M = minutes (00-59), S =

integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD =

hundredths (00-99)

DLMS Note: 1. Express the originating

activity's time in Universal Time Coordinate

(UTC).

2. Express time in a four-position (HHMM)

format.

O TM 4/8 Must use 1

BNR06 640 Transaction Type Code

Description: Code specifying the type of

transaction

O ID 2/2 Used 1

Code Name

SR Supply Process Deficiency Response

DLMS Note:

Use to indicate a transaction that reflects a DOD standard SDR/SQCR Reply transaction.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 9 June 12, 2023

N1 Name Pos: 1200 Max: 1

Heading - Optional

Loop: N1 Elements: 5

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

1. Must use to identify the organizations sending and receiving the transaction set.

2. For SQCR use Code: 91, ZD.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized. 

M ID 2/3 Must use 1

Code Name

91 Action Party

DLMS Note:

1. Use to identify the Routing Identifier of the organization providing the SDR response.

2. For Type 5 SQCRs this signifies the material owner. 

GP Gateway Provider

DLMS Note:

Use to identify the Routing Identifier of the DAASC as the intended recipient for distribution or posting to

the historical record under DOD WebSDR business rules. 

PK Party to Receive Copy

DLMS Note:

1. Use to identify the organization(s) to receive a distribution copy of the SDR reply.

2. Not authorized for SQCRs (Type 5). 

ZD Party to Receive Reports

DLMS Note:

1. Use to identify the organization(s) to receive the SDR response.

2. For Type 5 SQCRs this is the storage activity. 

ZS Monitoring Party

DLMS Note:

Use to identify the International Logistics Control Office (ILCO).

N102 93 Name X AN 1/60 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 10 June 12, 2023

Description: Free-form name

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Used 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

May be used for the customer DODAAC to receive a copy of the reply using qualifier ZD above.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Used 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

O ID 2/3 Used 1

Code Name

FR Message From

DLMS Note:

Use to indicate the organization cited above is originating the transaction set.

TO Message To

DLMS Note:

Use to indicate the organization cited above is receiving the transaction set.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 11 June 12, 2023

PER Administrative Communications

Contact

Pos: 1700 Max: >1

Heading - Optional

Loop: N1 Elements: 9

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

1. Use a second repetition if needed to identify additional communication numbers.

2. For SQCR, use Code:, IC.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PER01 366 Contact Function Code

Description: Code identifying the major

duty or responsibility of the person or group

named

M ID 2/2 Must use 1

Code Name

CT Claimant

DLMS Note:

Use to identify the contact information of the customer. Include an email address for distribution of the

SDR reply via email by DoD WebSDR. Use when the original report was not entered in WebSDR and,

therefore, a customer email address is not otherwise available. If an email address is associated with

the customer, WebSDR will make email distribution of the reply to the address provided. (Use with

1/N101/4100/ZD).

CZ Claim Recipient

DLMS Note:

Use to identify the recipient of the SDR reply transmitted by email. DoD WebSDR will make email

distribution of the SDR transaction to any party identified as a claim recipient. If both qualifiers CZ and

ES are used, CZ will be considered the primary recipient and ES will be considered the

alternate/backup recipient. (May be used with any 1/N101 addressee.)

ES Electronic Submission Recipient

DLMS Note:

Use to identify the recipient of the SDR reply transmitted by email. DoD WebSDR will make email

distribution of the SDR transaction to any party identified as an electronic (email) submission recipient. 

If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be

considered the alternate/backup recipient. (May be used with any 1/N101 addressee.)

IC Information Contact

DLMS Note:

Use on the storage activity status update or completion notice (with N101=41)

RZ Respondant

DLMS Note:

Use to identify the action activity point of contact associated with this SDR Reply.

A data maintenance action was approved in version 5030. The approved code/name is "DR -

Discrepancy Report Reply Contact".

SE Service Organization

DLMS Note:
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 12 June 12, 2023

Use to identify the ILCO POC.

A data maintenance action was approved in version 5030. The approved code/name is "IL -

International Logistics Control Office Point of Contact".

PER02 93 Name

Description: Free-form name

DLMS Note: WebSDR field length = 25

O AN 1/60 Used 1

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER04 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

DLMS Note: Use to identify an alternate

communications number which can be

used to contact the specified point of

contact.

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 13 June 12, 2023

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER06 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER07 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER08 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER09 443 Contact Inquiry Reference

Description: Additional reference number

or description to clarify a contact number

O AN 1/20 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 14 June 12, 2023

DLMS Note: 1. Use as needed to identify

the office symbol or activity code for the

party identified.

2. Also may reflect position title of the point

of contact.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 15 June 12, 2023

HL Hierarchical Level Pos: 0100 Max: 1

Detail - Mandatory

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments: 

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment

data, and packaging data to line-item data.

2. The HL segment defines a top-down/left-right ordered structure.

3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01

could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL

segment and would be incremented by one in each subsequent HL segment within the transaction.

4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

5. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in

the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring

to shipment, order, or item-level information.

6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

HL01 628 Hierarchical ID Number

Description: A unique number assigned by

the sender to identify a particular data

segment in a hierarchical structure

DLMS Note: Cite numeric 1 to satisfy ANSI

syntax requirement.

M AN 1/12 Must use 1

HL03 735 Hierarchical Level Code

Description: Code defining the

characteristic of a level in a hierarchical

structure

M ID 1/2 Must use 1

Code Name

I Item

DLMS Note:

Use to identify IUID data consistent with IUID data requirements. The IUID data is carried in the REF

and N1 segments contained within the NCD loop. No other segments are used in the IUID loop. Use a

separate IUID loop for each item. Skip this level when not applicable. This is future enhancement

provided to address IUID requirements.

RB Response

DLMS Note:

Use in all transactions to satisfy ANSI syntax requirement.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 16 June 12, 2023

LIN Item Identification Pos: 0200 Max: 1

Detail - Optional

Loop: HL Elements: 10

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No.,

ISBN No., Model No., or SKU.

DLMS Note:

1. Use this segment to site the National Stock Number.

2. Use remaining LIN segment to further identify an item

3. For SQCR, use Code: MN.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use for materiel identification. 

Use multiple Product/Service ID pairs as

needed.

M ID 2/2 Must use 1

Code Name

A3 Locally Assigned Control Number

DLMS Note:

1. Defense Medical Logistics Standard Support (DMLSS)/Theater Enterprise-Wide Logistics System

(TEWLS) use to cite the Local Catalog Identification.

2. DLMS enhancement; see introductory DLMS Note 3a. Refer to ADC 322.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 17 June 12, 2023

3. Under DLMS, field length is restricted to a maximum of 30 positions.

FS National Stock Number

DLMS Note:

1. Use to identify the NSN for the materiel.

2. For FS: WebSDR field length = 13

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the part number for the item.

2. May be used to identify the supplier-assigned part number when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. When used for supplier part number, identify

the associated CAGE at 2/LIN04. Refer to ADC 1068.

3. For MG: WebSDR field length = 32

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for

cross-reference.

3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item

LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381/ Approved Addendum 381A.

1. Use to identify the local stock number (LSN).

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for

cross-reference.

3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item

LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381/ Approved Addendum 381A.

ZZ Mutually Defined

DLMS Note:

1. Use to identify materiel by other than NSN or part number.

2. Field length restricted to 15

LIN03 234 Product/Service ID

Description: Identifying number for a

product or service

M AN 1/48 Must use 1

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use to further identify an item.

 Use multiple Product/Service ID pairs as

needed. The sequence of data content for

secondary materiel identification is

dependent upon the applicable primary

materiel identification. The preferred

sequence of secondary information is: 

manufacturer's (or supplier’s) part number;

manufacturer’s (or supplier’s) CAGE code;

nomenclature. However, part number,

manufacturer’s CAGE code, and

nomenclature may be cited in any order

without causing transaction failure.

DLMS Note: Use to further identify an item.

 Use multiple Product/Service ID pairs as

needed. The sequence of data content for

secondary materiel identification is

dependent upon the applicable primary

materiel identification. The preferred

sequence of secondary information is: 

manufacturer's (or supplier’s) part number;

manufacturer’s (or supplier’s) CAGE code;

nomenclature. However, part number,

manufacturer’s CAGE code, and

nomenclature may be cited in any order

without causing transaction failure.

X ID 2/2 Used 1

Code Name

CN Commodity Name

DLMS Note:

1. Use to identify the nomenclature associated with the item identified.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 18 June 12, 2023

2. For CN: WebSDR field length = 25.

FS National Stock Number

DLMS Note:

1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock

Number (LSN) is identified as the primary materiel identification. Authorized DLMS enhancement under

DLA industrial activity support agreement.

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the part number when primary materiel identification is previously identified.

2. For MG: WebSDR field length = 32.

MN Model Number

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN). 

2. The LSN is provided as a cross-reference when unit of use indicator is included and the unit of use

LSN is identified as the primary materiel identification. Authorized DLMS enhancement under DLA

industrial activity support agreement.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

1. Use to identify manufacturer (or supplier) associated with a previously identified part number.

2. May be used to identify the supplier CAGE when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. 

LIN05 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN06 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use to further identify an item.

 Use multiple Product/Service ID pairs as

needed.

X ID 2/2 Used 1

Code Name

CN Commodity Name

DLMS Note:

1. Use to identify the nomenclature associated with the item identified.

2. For CN: WebSDR field length = 25.

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the part number when primary materiel identification is provided by NSN and LSN.

2. For MG: WebSDR field length = 32.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

Use to identify manufacturer associated with a previously identified part number.

LIN07 234 Product/Service ID

Description: Identifying number for a

X AN 1/48 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 19 June 12, 2023

product or service

LIN08 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use to further identify an item.

 Use multiple Product/Service ID pairs as

needed.

O ID 2/2 Used 1

Code Name

CN Commodity Name

DLMS Note:

1. Use to identify the nomenclature associated with the item identified.

2. For CN: WebSDR field length = 25.

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the part number when primary materiel identification is previously identified.

2. For MG: WebSDR field length = 32.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

Use to identify manufacturer associated with a previously identified part number.

LIN09 234 Product/Service ID

Description: Identifying number for a

product or service

O AN 1/48 Used 1

LIN10 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Material Identification on the

SDR reply is not required. May be used to

relate disposition to a specific item where

multiple NSNs/part numbers were reported

on a single SDR.

DLMS Note: Material Identification on the

SDR reply is not required. May be used to

relate disposition to a specific item where

multiple NSNs/part numbers were reported

on a single SDR.

All valid standard codes are used.

O ID 2/2 Used 1

LIN11 234 Product/Service ID

Description: Identifying number for a

product or service

O AN 1/48 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 20 June 12, 2023

DTM Date/Time Reference Pos: 0600 Max: >1

Detail - Optional

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. C0403 - If DTM04 is present, then DTM03 is required.

2. P0506 - If either DTM05 or DTM06 is present, then the other is required.

3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

DLMS Note:

Use multiple repetitions as needed to identify dates associated with the complaint.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

DLMS Note: The following codes are

authorized. 

M ID 3/3 Must use 1

Code Name

975 Notice

DLMS Note:

1. Use to identify the SDR reply date.

2. This is the date when the Completion Notice (CN) is generated by the submitter. 

DTM02 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the first

two digits of the calendar year

X DT 8/8 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 21 June 12, 2023

REF Reference Identification Pos: 0700 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

Must use to identify the requisition document number. Use multiple repetitions as needed to identify additional reference numbers

associated with a complaint.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: 1. The following codes are

authorized. 

2. For SQCR use Codes: 86,9R, IL, NN, TN

and PWC.

M ID 2/3 Must use 1

Code Name

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation (KO) Number associated with the JO. 

2. Authorized DLMS enhancement for industrial activity support. Refer to ADC 371.

9R Job Order Number

DLMS Note:

1. Use to identify Job Order (JO) Number. 

2. Authorized DLMS enhancement for industrial activity support. Refer to ADC 371.

BY Repair Category Number

DLMS Note:

1. Use to identify SA product quality deficient item as new or repaired/overhauled (N=New,

R=Repaired/Overhauled).

2. Use for SDRs for discrepant shipments from commercial activity reported on Document Type 9/P to

distinguish from new procurement. Enter Code R for commercial returns from repair, non-destructive

test/evaluation, assembly, disassembly, reclamation, and conversion/modification. Refer to ADC 1268.

F8 Original Reference Number

DLMS Note:

1. Use to identify the SDR Customer Reference Number when provided separately. Component SDR

applications maintain this number and perpetuate to outgoing transactions. Must use alphanumeric

characters only with no special characters or DAAS will reject as DAAS Reject upon submission. Refer

to ADC 1331A.

2. May be used when a manually assigned reference number is to be retained as a cross-reference to a

system assigned number.

3. Used for FMS SDRs to ensure visibility of the ILCO assigned control number within Component SDR 

1. Use to identify the SDR Customer Reference Number when provided separately. Component SDR

applications maintain this number and perpetuate to outgoing transactions. Must use alphanumeric

characters only with no special characters or DAAS will reject as DAAS Reject upon submission. Refer

to ADC 1331A.

2. May be used when a manually assigned reference number is to be retained as a cross-reference to a

system assigned number.

3. Used for FMS SDRs to ensure visibility of the ILCO assigned control number within Component SDR 
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 22 June 12, 2023

applications.

4. Use to identify the Air Force maintenance document number/suffix associated with an SDR resulting

from depot denial under DLA/AF industrial activity support agreement. The number is constructed with

the M-series maintenance site identifier in the first six positions of the document number. Refer to ADC

334.

5. Use to identify the Navy maintenance document number/suffix associated with an SDR resulting from

DLA stock positioning/procurement action/requisitioning from another Component source of supply. The

Navy document number/suffix (normally applicable to the requisition alert) will be perpetuated from the

Prepositioned Materiel Receipt Document (PMRD) provided by DLA under DLA/Navy industrial activity

support agreement. Refer to ADC 371.

6. For F8: WebSDR maximum field length = 18.

applications.

4. Use to identify the Air Force maintenance document number/suffix associated with an SDR resulting

from depot denial under DLA/AF industrial activity support agreement. The number is constructed with

the M-series maintenance site identifier in the first six positions of the document number. Refer to ADC

334.

5. Use to identify the Navy maintenance document number/suffix associated with an SDR resulting from

DLA stock positioning/procurement action/requisitioning from another Component source of supply. The

Navy document number/suffix (normally applicable to the requisition alert) will be perpetuated from the

Prepositioned Materiel Receipt Document (PMRD) provided by DLA under DLA/Navy industrial activity

support agreement. Refer to ADC 371.

6. For F8: WebSDR maximum field length = 18.

HN Hazardous Certification Number

DLMS Note:

Use to provide or perpetuate the yes/no Hazardous Materiel Indicator in the REF02 specifying if the

shipment contains hazardous materiels (including explosives/ammunition).

NN Nonconformance Report Number

DLMS Note:

1. Use to identify the submitting system’s SDR report control number. This will be the originator's

system assigned number. Identify the originating system in REF03 (see REF03 for values).

2. Must use a second REF segment to identify the applicable DoD WebSDR control number when one

was provided on the SDR report.

3. A WebSDR control number will be assigned to transactions during processing if not previously

assigned. WebSDR transaction processing will repeat the REF segment if to include each previously

identified SDR report control number on the outgoing transaction; Component applications need not

repeat all applicable values.

4. Must use alphanumeric characters only with no special characters or DAAS will reject as DAAS

Reject upon submission. Refer to ADC 1331A.

5. For NN: WebSDR maximum field length = 20 (actual length for originating applications will differ)

6. Use multiple occurrences of the REF segment as needed to identify applicable report control

numbers.

.7. Use to indicate the originator’s SQCR report control number.

8. Identify the number in REF02 and the originating system (e.g., EBS for DLA) for the reply transaction

in REF03.

9.The SQCR report control number is defined as 9 position alphanumeric.

1. Use to identify the submitting system’s SDR report control number. This will be the originator's

system assigned number. Identify the originating system in REF03 (see REF03 for values).

2. Must use a second REF segment to identify the applicable DoD WebSDR control number when one

was provided on the SDR report.

3. A WebSDR control number will be assigned to transactions during processing if not previously

assigned. WebSDR transaction processing will repeat the REF segment if to include each previously

identified SDR report control number on the outgoing transaction; Component applications need not

repeat all applicable values.

4. Must use alphanumeric characters only with no special characters or DAAS will reject as DAAS

Reject upon submission. Refer to ADC 1331A.

5. For NN: WebSDR maximum field length = 20 (actual length for originating applications will differ)

6. Use multiple occurrences of the REF segment as needed to identify applicable report control

numbers.

.7. Use to indicate the originator’s SQCR report control number.

8. Identify the number in REF02 and the originating system (e.g., EBS for DLA) for the reply transaction

in REF03.

9.The SQCR report control number is defined as 9 position alphanumeric.

QR Quality Report Number

DLMS Note:

1. Use to identify the PQDR report control number (RCN) for cross reference to the associated PQDR.

2. Applicable SDR replies resulting from Security Assistance quality-related deficiencies reported via

an SDR transaction exchange. 

3. Applicable to SDR replies resulting from Distribution Depot PQDR exhibit receipt notices reported via

SDR transaction exchange.

4. Refer to ADC 268.

5. For QR: WebSDR field length =15

1. Use to identify the PQDR report control number (RCN) for cross reference to the associated PQDR.

2. Applicable SDR replies resulting from Security Assistance quality-related deficiencies reported via

an SDR transaction exchange. 

3. Applicable to SDR replies resulting from Distribution Depot PQDR exhibit receipt notices reported via

SDR transaction exchange.

4. Refer to ADC 268.

5. For QR: WebSDR field length =15

SI Shipper's Identifying Number for Shipment (SID)

DLMS Note:

1. This is the contractor-assigned shipment number, e.g. vendor shipments invoiced via the

Mechanization of Contract Administration Services (MOCAS) system are identified by a shipment

number formatted as three alpha and four numeric characters (may include 1 position shipment number
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 23 June 12, 2023

suffix). 

2. DoD action activities responsible for contracted vendor shipments are required to populate the

contractor-assigned Shipment Number when applicable and not provided by the submitter.

For SI: WebSDR maximum field length = 22

TN Transaction Reference Number

DLMS Note:

1. Use to indicate the requisition document number.

2. For TN: WebSDR field length = 14

3. Use to enter the applicable document from the original SQCR. (The SQCR document number may be

system-generated/assigned by the storage activity when a document number is no longer associated

with materiel in storage; field length = 14). 

WO Work Order Number

DLMS Note:

1. Use to identify the Build Directive Number (BDN) for medical/surgical or other component

assembly/kit. 

2. For future consideration, a data maintenance action was approved in X12 version 5010. The

approved code/name is “BDN – Build Directive Number.”

PWC Preliminary Work Candidate Number

DLMS Note:

1. Use to identify a Requisition Alert Document Number.

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

REF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/50 Must use 1

REF03 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: Use to identify the

generating-system associated with the SDR

report control number identified in the

REF01:

• WEBSDR - The DoD WebSDR control

number must be perpetuated to all

transactions once assigned

• ISDR - Distribution Standard System

(DSS) Incoming SDR 

• ADRS - DSS Automated Discrepancy

Reporting System

• BSM - DLA Enterprise Business System

(EBS) (formerly Business System

Modernization (BSM))

• LMP - Army Logistics Modernization

Program)

• NAVSEA-PDREP - Product Data

Reporting and Evaluation Program

Automated Information System

(Navy-sponsored multi-Service use)

• D035K - Air Force Stock Control System

X AN 1/80 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 24 June 12, 2023

• ESS - Air Force Enterprise

Solution-Supply 

• ILCO - Air Force Security Assistance and

Cooperation Directorate SDR-Automation

(SDR-A) 

• GSA - GSA Vision system

• WMS - Warehouse Management System 

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

Code Name

W8 Suffix

DLMS Note:

1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify

the document number suffix if one is provided.

2. When used in association with the Requisition Alert Document Number (Qualifier PWC, above), this

will be the requisition alert document suffix. The Requisition Alert Document Number Suffix, is an

Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

3. When providing the original billed document number (using Code 8V), use to identify the original

billed document number suffix if applicable. Refer to ADC 1084.

1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify

the document number suffix if one is provided.

2. When used in association with the Requisition Alert Document Number (Qualifier PWC, above), this

will be the requisition alert document suffix. The Requisition Alert Document Number Suffix, is an

Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

3. When providing the original billed document number (using Code 8V), use to identify the original

billed document number suffix if applicable. Refer to ADC 1084.

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/50 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 25 June 12, 2023

CS Contract Summary Pos: 0750 Max: 1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To provide information about a contract

Syntax Rules: 

1. P0405 - If either CS04 or CS05 is present, then the other is required.

Semantics: 

1. CS09 is the permissible overage as a percentage of the total contract line item number (CLIN) quantity.

2. CS10 is the permissible shortage as a percentage of the total contract line item number (CLIN) quantity.

3. CS11 is the permissible overage dollar value specified by the contract above which discrepancy action is taken.

4. CS14 is the Unit of Measure stipulated in the contract.

5. CS15 is the contract line item number (CLIN) unit price specified in the contract.

6. CS17 conveys the Critical Application Indicator. A "Y" indicates that a Critical Application Indicator is specified in the contract; an "N"

indicates that no Critical Application Indicator is specified in the contract.

7. CS18 conveys the Special Requirements Indicator. A "Y" indicates that a Special Requirements Indicator (requiring special testing and

or evaluation) is specified in the contract; an "N" indicates that no Special Requirements Indicator is specified in the contract.

Comments: 

1. CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended (or Exhibit) Line Item Number (ELIN).

2. CS07 and CS13 can be used to indicate two different types of special services required.

DLMS Note:

Action activities are required to populate the contractor shipment information when applicable. This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

CS01 367 Contract Number

Description: Contract number

DLMS Note: 1. Use to identify the

procurement instrument identifier (PIID). 

Use the legacy procurement instrument

identification number (PIIN) pending

transition to the PIID. When procurement is

authorized under a PIID call/order number

(F or M in the 9th position), provide the

value in the PIID Field. For Other

Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3

for Research OTs or 9 for Prototype and

Production OTs. Refer to ADC 1161A or

ADC 1420.

DLMS Note: 1. Use to identify the

procurement instrument identifier (PIID). 

Use the legacy procurement instrument

identification number (PIIN) pending

transition to the PIID. When procurement is

authorized under a PIID call/order number

(F or M in the 9th position), provide the

value in the PIID Field. For Other

Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3

for Research OTs or 9 for Prototype and

Production OTs. Refer to ADC 1161A or

ADC 1420.

2. WebSDR field length = 17

O AN 1/30 Used 1

CS03 328 Release Number

Description: Number identifying a release

against a Purchase Order previously placed

by the parties involved in the transaction

DLMS Note: 1. Use to identify the legacy

four-position call/order number associated

with the PIIN.

2. Do not use for the PIID call/order

number. The PIID call/order number is

mapped to CS01. Refer to ADC 1161.

O AN 1/30 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 26 June 12, 2023

CS04 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

C7 Contract Line Item Number

DLMS Note:

Use as needed to identify the CLIN or the CLIN including the SUBCLIN, as appropriate.

CS05 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/50 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 27 June 12, 2023

PWK Paperwork Pos: 1020 Max: >1

Detail - Optional

Loop: HL Elements: 3

User Option (Usage): Used

Purpose: To identify the type or transmission or both of paperwork or supporting information

Syntax Rules: 

1. P0506 - If either PWK05 or PWK06 is present, then the other is required.

Comments: 

1. PWK05 and PWK06 may be used to identify the addressee by a code number.

2. PWK07 may be used to indicate special information to be shown on the specified report.

3. PWK08 may be used to indicate action pertaining to a report.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PWK01 755 Report Type Code

Description: Code indicating the title or

contents of a document, report or

supporting item

DLMS Note: The following codes are

authorized.

M ID 2/2 Used 1

Code Name

AE Attachment

DLMS Note:

1. Use to indicate that supporting documentation has been provided electronically in the form of

images or files and is available for download from the DoD WebSDR.

2. Use with Code FT (PWK02) when file is transmitted electronically between the DoD WebSDR and

the interfacing application. 

R6 Miscellaneous Information

DLMS Note:

Use to indicate that additional information is being submitted to the action activity off-line.

PWK02 756 Report Transmission Code

Description: Code defining timing,

transmission method or format by which

reports are to be sent

O ID 1/2 Used 1

Code Name

FT File Transfer

DLMS Note:

1. Use to indicate attachment is being sent electronically in a separate transmission.

2. Up to five attachments may be provided with the reply transaction.

PWK07 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: 1. Use to indicate the SDR

Attachment File Name being sent

electronically in a separate transmission. 

Refer to ADC 311.

O AN 1/80 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 28 June 12, 2023

2. WebSDR field length = 50.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 29 June 12, 2023

LM Code Source Information Pos: 1040 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Use to identify coded information maintained in department or agency documentation.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 30 June 12, 2023

LQ Industry Code Pos: 1050 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: 1. The following codes are

authorized.

2. For SQCR (Type 5), use Code: BG and

83.

O ID 1/3 Must use 1

Code Name

D Court Document Type Code

DLMS Note:

1. Must use to identify the Discrepancy Report Document Type Code to identify the type of discrepancy

report and type of shipment involved. This data element is required for the DoD WebSDR interface.

2. Valid entries are for SDR types are:

• 5 - Storage Quality Control Report

• 6 - Customer originated, direct vendor/contractor delivery. This type is used primarily for shipment of

requisitioned materiel sourced by the item manager by contracted vendor shipment rather than from

stock.

• 7 - Customer originated, depot/lateral shipment/other. This type is used primarily for shipment of

requisitioned materiel sourced by the item manager from stock; may be used for other customer SDRs.

• V - Customer originated, lateral shipment under TAV. This type is used exclusively for customer

reported discrepancies resulting from item manager directed lateral redistribution (initiated via

MILSTRIP DIC Code A4_ with Distribution Code 2 or 3).

• 8 - Depot originated, depot receipt from non-procurement source other than RDO.

• A - Storage site receipt, customer return/other (Note: Comparable to Type 8, but originated outside

DSS; requires authorization prior to use.)

• 9 - Depot originated procurement source receipt

• D - DLA Distribution Field Office originated (Note: Used in conjunction with Disposition Services SDR

Type Code to further distinguish the type of shipment scenario involved.)

• P - Storage site receipt procurement source receipt (Note: Comparable to Type 9, but originated

outside DSS; requires authorization prior to use.)

• R - Depot originated, redistribution order receipt

• N - Storage site receipt, depot shipment (RDO) (Note: Comparable to Type R, but originated outside

DSS; requires authorization prior to use.

• W - Transshipper originated SDR. This type is used by ports and CCPs for discrepancies discovered

while materiel is intransit. Because this type of SDR may apply to a shipment unit (rather than a single

document number), data element requirements differ significantly from other SDR types.

3. For future consideration, a data maintenance action was approved in version 5030. The approved

code/name is "TDC - Discrepancy Report Type Code".

1. Must use to identify the Discrepancy Report Document Type Code to identify the type of discrepancy

report and type of shipment involved. This data element is required for the DoD WebSDR interface.

2. Valid entries are for SDR types are:

• 5 - Storage Quality Control Report

• 6 - Customer originated, direct vendor/contractor delivery. This type is used primarily for shipment of

requisitioned materiel sourced by the item manager by contracted vendor shipment rather than from

stock.

• 7 - Customer originated, depot/lateral shipment/other. This type is used primarily for shipment of

requisitioned materiel sourced by the item manager from stock; may be used for other customer SDRs.

• V - Customer originated, lateral shipment under TAV. This type is used exclusively for customer

reported discrepancies resulting from item manager directed lateral redistribution (initiated via

MILSTRIP DIC Code A4_ with Distribution Code 2 or 3).

• 8 - Depot originated, depot receipt from non-procurement source other than RDO.

• A - Storage site receipt, customer return/other (Note: Comparable to Type 8, but originated outside

DSS; requires authorization prior to use.)

• 9 - Depot originated procurement source receipt

• D - DLA Distribution Field Office originated (Note: Used in conjunction with Disposition Services SDR

Type Code to further distinguish the type of shipment scenario involved.)

• P - Storage site receipt procurement source receipt (Note: Comparable to Type 9, but originated

outside DSS; requires authorization prior to use.)

• R - Depot originated, redistribution order receipt

• N - Storage site receipt, depot shipment (RDO) (Note: Comparable to Type R, but originated outside

DSS; requires authorization prior to use.

• W - Transshipper originated SDR. This type is used by ports and CCPs for discrepancies discovered

while materiel is intransit. Because this type of SDR may apply to a shipment unit (rather than a single

document number), data element requirements differ significantly from other SDR types.

3. For future consideration, a data maintenance action was approved in version 5030. The approved

code/name is "TDC - Discrepancy Report Type Code".

83 Supply Condition Code

BG Condition

DLMS Note:

Use for reclassification of condition code (Supply Condition Code-To).

EQ Controlled Inventory Item Code

FD Demilitarization Code
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 31 June 12, 2023

ST Special Marketing Type Code

DLMS Note:

1. Use to identify the DLA Disposition Services SDR Type Code to identify the type of discrepant report

and type of shipment involved in conjunction with the applicable SDR Document Type Code.

2. For SDRs prepared via DoD WebSDR for DLA Disposition Services receipts, this data element is

used in conjunction with SDR Document Type Code 7:

 D - DLA Disposition Services Donated Materiel

 R - DLA Disposition Services Reutilization

 F - DLA Disposition Services Transferred Materiel

 S - DLA Disposition Services Sale

 O - Other DLA Disposition Services Shipment

3. For SDRs prepared via Distribution Standard System for DLA Disposition Field Office receipts, this

data element is used in conjunction with SDR Document Type Code D:

 

 T - DLA Disposition Services Field Office Turn-in 

 E - DLA Disposition Services Field Office Redistribution 

 B - Distribution Depot shipment to a DLA Disposition Services Field Office

4. Refer to ADC 210 and ADC 459.

1. Use to identify the DLA Disposition Services SDR Type Code to identify the type of discrepant report

and type of shipment involved in conjunction with the applicable SDR Document Type Code.

2. For SDRs prepared via DoD WebSDR for DLA Disposition Services receipts, this data element is

used in conjunction with SDR Document Type Code 7:

 D - DLA Disposition Services Donated Materiel

 R - DLA Disposition Services Reutilization

 F - DLA Disposition Services Transferred Materiel

 S - DLA Disposition Services Sale

 O - Other DLA Disposition Services Shipment

3. For SDRs prepared via Distribution Standard System for DLA Disposition Field Office receipts, this

data element is used in conjunction with SDR Document Type Code D:

 

 T - DLA Disposition Services Field Office Turn-in 

 E - DLA Disposition Services Field Office Redistribution 

 B - Distribution Depot shipment to a DLA Disposition Services Field Office

4. Refer to ADC 210 and ADC 459.

COG Cognizance Symbol

DLMS Note:

Use to identify the material cognizance symbol (COG) of the end item. Applicable to US Navy only.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 32 June 12, 2023

NCD Nonconformance Description Pos: 2300 Max: 1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To describe the nonconformance condition

Syntax Rules: 

1. R0102 - At least one of NCD01 or NCD02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NCD02 888 Nonconformance Determination Code

Description: Code indicating whether a

nonconforming condition was the reason for

submitting or the basis upon which a

nonconformance report is initiated

X ID 1/1 Must use 1

Code Name

5 Discrepant

DLMS Note:

For all transactions, use to satisfy ANSI requirement.

NCD03 350 Assigned Identification

Description: Alphanumeric characters

assigned for differentiation within a

transaction set

DLMS Note: 1. Use as a counter to satisfy

ANSI syntax. Cite numeric 1.

2. Use of the NCD segment looping

structure to describe multiple wrong items

received in association with Discrepancy

Code W5, Mixed Stock, is reserved for

future implementation.

O AN 1/20 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 33 June 12, 2023

REF Reference Identification Pos: 2600 Max: >1

Detail - Optional

Loop: NCD Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Used 1

Code Name

XA Substitute National Stock Number

DLMS Note:

1. Use to identify the incorrect (wrong) item received by NSN. 

2. For XA: WebSDR field length = 13

XB Substitute Manufacturer's Part Number

DLMS Note:

1. Use to identify the incorrect (wrong) item received by part number. If neither part number nor the

NSN are identified enter the word "UNKNOWN" as the reference information field (REF02). If

description is provided, include in REF03.

2. For XB: WebSDR field length = 32

REF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

O AN 1/50 Used 1

REF03 352 Description

Description: A free-form description to

clarify the related data elements and their

content

O AN 1/80 Used 1

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

All valid standard codes are used.

M ID 2/3 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 34 June 12, 2023

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/50 Used 1

REF04-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

All valid standard codes are used.

O ID 2/3 Used 1

REF04-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

O AN 1/50 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 35 June 12, 2023

QTY Quantity Pos: 2700 Max: >1

Detail - Optional

Loop: NCD Elements: 3

User Option (Usage): Used

Purpose: To specify quantity information

Syntax Rules: 

1. E0204 - Only one of QTY02 or QTY04 may be present.

2. R0204 - At least one of QTY02 or QTY04 is required.

Semantics: 

1. QTY04 is used when the quantity is non-numeric.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

QTY01 673 Quantity Qualifier

Description: Code specifying the type of

quantity

DLMS Note: The following codes are

authorized. 

M ID 2/2 Must use 1

Code Name

75 Receipts

DLMS Note:

1. Use to indicate the number of incorrect (wrong) items received.

2. Wrong item quantity is applicable when multiple discrepancies are reported on an SDR and only a

portion of the total discrepant quantity is associated with the wrong item(s) received. If not populated

on the SDR reply, the total discrepant quantity is recognized as the wrong item quantity.

3. For 75: WebSDR field length for incorrect item quantity = 7

86 Nonconformance Quantity

DLMS Note:

1. Use to indicate the discrepant/deficient quantity.

2. For 86: WebSDR field length = 7

QTY02 380 Quantity

Description: Numeric value of quantity

X R 1/15 Must use 1

QTY03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for

examples of use)

DLMS Note: DLMS users see the Unit of

Issue and Purchase Unit Conversion Table

for available codes.

O Comp Used 1

QTY03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: Use to identify the unit of

issue.

M ID 2/2 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 36 June 12, 2023

AMT Monetary Amount Pos: 2730 Max: >1

Detail - Optional

Loop: NCD Elements: 3

User Option (Usage): Used

Purpose: To indicate the total monetary amount

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

AMT01 522 Amount Qualifier Code

Description: Code to qualify amount

DLMS Note: The following codes are

authorized. 

M ID 1/3 Must use 1

Code Name

10 Shipment Value in U.S. Dollars

DLMS Note:

1. Use to indicate the total dollar value of the discrepant materiel.

2. For 10: WebSDR field length = 13

2P Total Recommended Repairs

DLMS Note:

1. Use for estimated repair costs associated with damaged item (SA only).

2. For 2P: WebSDR field length = 15

RP Repair

DLMS Note:

1. Use for actual repair costs associated with damaged item (SA only).

2. For RP: WebSDR field length = 15

Z3 Unit Cost of Discrepant Material

DLMS Note:

1. Use to identify the unit value (price) of the discrepant materiel.

2. For Z3: WebSDR field length = 11

ADM Expected Reimbursement Amount

DLMS Note:

1. Use for carcass value reimbursement (e.g. for lost reparable). (SA only.)

2. For ADM: WebSDR field length = 15

RPC Repackaging Cost

DLMS Note:

1. Use to indicate the dollar value for corrective action. Include materiel and labor needed to complete a

packing, packaging, preservation, palletization and/or marking project.

2. Use with Estimated/Actual Cost Flag (AMT03). Refer to ADC 1203.

3. For RPC: WebSDR field length = 12. Refer to ADC 1310.

AMT02 782 Monetary Amount

Description: Monetary amount

DLMS Note: Value may be expressed in

whole dollars (with no decimal) or in dollar

M R 1/18 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 37 June 12, 2023

and cents (with a decimal included).

AMT03 478 Credit/Debit Flag Code

Description: Code indicating whether

amount is a credit or debit

DLMS Note: 1. Use to identify the

Estimated/Actual Cost Flag indicating the

submitter’s request for credit was based

upon estimated or actual repackaging cost. 

Use only with Code RPC (Repackaging

Cost).

DLMS Note: 1. Use to identify the

Estimated/Actual Cost Flag indicating the

submitter’s request for credit was based

upon estimated or actual repackaging cost. 

Use only with Code RPC (Repackaging

Cost).

2. May be used in interim and final SDR

reply (e.g., interim reply may be based

upon an estimate, while the final reply may

be based upon actual cost). Refer to ADC

1203.

O ID 1/1 Used 1

Code Name

A Actual

DLMS Note:

1. Use to indicate that the dollar amount provided represents the actual cost. 

2. Local code A is established for use in 842A/W Version 4030. A data maintenance action will be

submitted for establishment of this code in a future version of the X12 standard.

E Estimated

DLMS Note:

1. Use to indicate that the dollar amount provided represents an estimated cost.

2. Local code E is established for use in 842A/W Version 4030. A data maintenance action will be

submitted to establish this code in a future version of the X12 standard.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 38 June 12, 2023

N1 Name Pos: 2800 Max: 1

Detail - Optional

Loop: N1 Elements: 5

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

M ID 2/3 Used 1

Code Name

C4 Contract Administration Office

DLMS Note:

1. Use to identify the DoDAAC of Contract Administration Office (CAO) for the identified contract

number.

2. Populated via EDA interface with WebSDR when available for contract-related discrepant shipments.

3. This data element is required on the action activity reply for contract-related shipments when

unavailable via EDA interface.

SH Shipper

DLMS Note:

1. Use to identify the shipping activity by Routing Identifier Code, DoDAAC, or vendor/contractor CAGE

code.

2. Vendor CAGE code populated via EDA interface with WebSDR when available for contract-related

discrepant shipments.

3. This data element is required on the action activity reply for contract-related shipments when

unavailable via EDA interface.

1. Use to identify the shipping activity by Routing Identifier Code, DoDAAC, or vendor/contractor CAGE

code.

2. Vendor CAGE code populated via EDA interface with WebSDR when available for contract-related

discrepant shipments.

3. This data element is required on the action activity reply for contract-related shipments when

unavailable via EDA interface.

SU Supplier/Manufacturer

DLMS Note:

Use with REF01 XB to identify the CAGE code of the manufacturer of the incorrect (wrong) item

received.

N102 93 Name

Description: Free-form name

O AN 1/60 Used 1

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

O ID 1/2 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 39 June 12, 2023

Identification Code (67)

Code Name

10 Department of Defense Activity Address Code (DODAAC)

33 Commercial and Government Entity (CAGE)

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

O AN 2/80 Used 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

All valid standard codes are used.

O ID 2/3 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 40 June 12, 2023

LM Code Source Information Pos: 3330 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Used 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 41 June 12, 2023

LQ Industry Code Pos: 3340 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

O ID 1/3 Used 1

Code Name

EQ Controlled Inventory Item Code

DLMS Note:

Use to identify the CIIC associated with the wrong item received.

FD Demilitarization Code

DLMS Note:

Use to identify Demilitarization Code associated with the wrong item received. 

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

O AN 1/30 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 42 June 12, 2023

NCA Nonconformance Action Pos: 3400 Max: 1

Detail - Optional

Loop: NCA Elements: 2

User Option (Usage): Used

Purpose: To specify the action that is to be taken in response to a nonconformance condition

Syntax Rules: 

1. P0405 - If either NCA04 or NCA05 is present, then the other is required.

2. R0203 - At least one of NCA02 or NCA03 is required.

Semantics: 

1. NCA03 describes the action that is to be undertaken.

Comments: 

1. NCA04 is used to specify the quantity that is associated with NCA02 or NCA03.

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NCA01 350 Assigned Identification

Description: Alphanumeric characters

assigned for differentiation within a

transaction set

DLMS Note: For all transactions, cite

numeric 1 to satisfy ANSI requirement.

O AN 1/20 Used 1

NCA02 887 Nonconformance Resultant Response

Code

Description: Code identifying a response

that is the result of a nonconformance

situation

X ID 1/2 Used 1

Code Name

RS Response Requirements Follow

DLMS Note:

Use to satisfy ANSI syntax requirements.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 43 June 12, 2023

NTE Note/Special Instruction Pos: 3500 Max: >1

Detail - Optional

Loop: NCA Elements: 2

User Option (Usage): Used

Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction

Comments: 

1. The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processible.

The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NTE01 363 Note Reference Code

Description: Code identifying the

functional area or purpose for which the

note applies

DLMS Note: The following codes are

authorized.

O ID 3/3 Used 1

Code Name

AES Actual Evaluation Summary

DLMS Note:

Use to provide general narrative remarks associated with SDR/SQCR reply.

TPO Third Party Organization Notes

DLMS Note:

Use to identify remarks provided by the ILCO.

A data maintenance action was approved in version 5020. The approved code/name is “ILC

International Logistics Control Office”.

NTE02 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: 1. Use multiple repetitions of

NTE, with up to 80 positions for each line.

For AES, WebSDR field length = 800;

For TPO, WebSDR field length = 800.

2. Special characters are not allowed

except as identified. Valid characters are: 

@ # $ ( ) - = + , / \ [ ] : . and ?

M AN 1/80 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 44 June 12, 2023

DTM Date/Time Reference Pos: 3600 Max: >1

Detail - Optional

Loop: NCA Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. C0403 - If DTM04 is present, then DTM03 is required.

2. P0506 - If either DTM05 or DTM06 is present, then the other is required.

3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

M ID 3/3 Must use 1

Code Name

198 Completion

DLMS Note:

Use for SDR/SQCR Completion Date. Use only on completion notice (BNR01=CN).

311 Latest Receiving Date/Cutoff Date

DLMS Note:

1. This is the suspense date by which requested materiel or documentation must be received.

2. Must use with SDR Reply Code 105, 106, 107, 108, 114, 115, and 117.

3. Use with ship-to location identified at 2/N101/4100. 

4. Pending full implementation of this data field under DLMS, the suspense date must also be identified

in the SDR Reply remarks field to ensure that the receiving application has visibility of this information. 

Refer to ADC 1249.

1. This is the suspense date by which requested materiel or documentation must be received.

2. Must use with SDR Reply Code 105, 106, 107, 108, 114, 115, and 117.

3. Use with ship-to location identified at 2/N101/4100. 

4. Pending full implementation of this data field under DLMS, the suspense date must also be identified

in the SDR Reply remarks field to ensure that the receiving application has visibility of this information. 

Refer to ADC 1249.

446 Replacement

DLMS Note:

Use to identify the estimated date of reshipment of replacement materiel.

DTM02 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the first

two digits of the calendar year

X DT 8/8 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 45 June 12, 2023

REF Reference Identification Pos: 3700 Max: >1

Detail - Optional

Loop: NCA Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

This segment is not used in SQCR.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use 1

Code Name

08 Carrier Assigned Package Identification Number

DLMS Note:

1. Use to identify the commercial carrier-assigned tracking number for materiel return.

2. For 08: WebSDR field length = 17.

16 Military Interdepartmental Purchase Request (MIPR) Number

DLMS Note:

1. Use to identify the MIPR for disposal of hazardous materiel.

2. For 16: WebSDR field length = 15

GD Return Goods Bill of Lading Number

QE Replacement Customer Reference Number

DLMS Note:

Use to identify the document number for reshipment of replacement materiel when different from the

original document number.

QJ Return Material Authorization Number

DLMS Note:

1. Used to identify the document number applicable to materiel return. Must use return document

number when SDR Reply Code 105 or 107 applies.

2. Return on original shipment document number preferred, but may not be possible due to system

constraints. Must use alternate document number for materiel already in a DLA Distribution Center

necessitating ship-in-place processing for return.

3. For QJ: WebSDR field length = 14.

1. Used to identify the document number applicable to materiel return. Must use return document

number when SDR Reply Code 105 or 107 applies.

2. Return on original shipment document number preferred, but may not be possible due to system

constraints. Must use alternate document number for materiel already in a DLA Distribution Center

necessitating ship-in-place processing for return.

3. For QJ: WebSDR field length = 14.

TH Transportation Account Code (TAC)

DLMS Note:

Use to identify the TAC for materiel return when applicable.

REF02 127 Reference Identification

Description: Reference information as

X AN 1/50 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3RA49 46 June 12, 2023

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

REF03 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: WebSDR field length = 50

X AN 1/80 Used 1

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

Code Name

W8 Suffix

DLMS Note:

When citing a return document number (Code QJ) or a replacement shipment document number (Code

QE), use to identify the document number suffix when applicable.

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/50 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 47 June 12, 2023

N1 Name Pos: 4100 Max: 1

Detail - Optional

Loop: N1 Elements: 3

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use 1

Code Name

BT Bill-to-Party

DLMS Note:

Use to identify the billing DoDAAC for disposal of hazardous materiel.

HA Owner

DLMS Note:

1. Use as applicable to identify the materiel owner by RIC. Must use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P) and SQCRs (Type 5). 

2. For DLA Disposition Services prepared SDRs (Document Type D), use to identify DLA Disposition

Services as the owner for materiel turn-ins with the exception of materiel that was not accepted. For

this situation, the owner may be left blank and the original owner of the materiel will be understood to be

the current owner.

3. Delayed implementation. Use Code SUS Supply Source for owner identification pending

implementation of ADC 1126 no later than 2018.

1. Use as applicable to identify the materiel owner by RIC. Must use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P) and SQCRs (Type 5). 

2. For DLA Disposition Services prepared SDRs (Document Type D), use to identify DLA Disposition

Services as the owner for materiel turn-ins with the exception of materiel that was not accepted. For

this situation, the owner may be left blank and the original owner of the materiel will be understood to be

the current owner.

3. Delayed implementation. Use Code SUS Supply Source for owner identification pending

implementation of ADC 1126 no later than 2018.

KA Item Manager

DLMS Note:

1. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P). 

2. Delayed implementation. Use Code SUS Supply Source for manager identification pending

implementation of ADC 1126 no later than 2018.

LW Customer

DLMS Note:

1. Use to identify the SDR report initiator by DODAAC (if not identified by 1/N101/1200/ZD).

2. For LW: WebSDR field length =13

ST Ship To

DLMS Note:

1. Use to identify the location to which materiel must be shipped/returned. Location must be identified

by DoDAAC or CAGE (for contractors with no assigned DoDAAC). Text address may be included in 
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 48 June 12, 2023

SDR Reply remarks text for DoD activities and must be included for contractors identified by CAGE. 

Must include location when SDR Reply Code 105, 106, 107, or 108 applies.

2. Pending full implementation of discrete data elements for the ship-to, the DoDAAC or CAGE, must be

repeated in the SDR Reply remarks block to ensure that all users will receive the specified location. 

TT Transfer To

DLMS Note:

1. The responding activity uses to designate the new action activity to which the original SDR is to be

forwarded (use with Reply Code 504 (2/LQ01/4650/HD)).

2. The source of supply uses to designate the storage activity (initial action activity) to which the SDR is

being returned to be reworked with disposition instructions provided by the source of supply (use with

Reply Code 526 or 527 (2/LQ01/4650/HD)). Refer to ADC 1217.

3. DoD WebSDR uses in the reply transaction forwarded by WebSDR to the submitter to identify the

new action activity to which the SDR has been forwarded by the shipping activity for disposition and/or

financial resolution (used with 300-series reply codes (2/LQ01/4650/HD)). The new action activity will

provide a subsequent reply.

4. Identify the “Transfer To” party using a RIC pending future transition to processing based upon the

activity’s DoDAAC.

1. The responding activity uses to designate the new action activity to which the original SDR is to be

forwarded (use with Reply Code 504 (2/LQ01/4650/HD)).

2. The source of supply uses to designate the storage activity (initial action activity) to which the SDR is

being returned to be reworked with disposition instructions provided by the source of supply (use with

Reply Code 526 or 527 (2/LQ01/4650/HD)). Refer to ADC 1217.

3. DoD WebSDR uses in the reply transaction forwarded by WebSDR to the submitter to identify the

new action activity to which the SDR has been forwarded by the shipping activity for disposition and/or

financial resolution (used with 300-series reply codes (2/LQ01/4650/HD)). The new action activity will

provide a subsequent reply.

4. Identify the “Transfer To” party using a RIC pending future transition to processing based upon the

activity’s DoDAAC.

SUS Supply Source

DLMS Note:

1. Use as applicable to identify the source of supply (SoS) by Routing Identifier Code (RIC). Must use

for customer SDRs (Document Type 6, 7, and V); this is the party that directed the shipment.

2. For transshipper prepared SDRs (Document Type W), use to identify the party that directed the

shipment.

3. Pending delayed implementation of ADC 1126, also use this field to identify the owner/manager.

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Used 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

33 Commercial and Government Entity (CAGE)

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Used 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 49 June 12, 2023

LM Code Source Information Pos: 4640 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Use to identify agency unique coded data related to the characteristics and coding requirements for the disposition and actions resulting

from the nonconformance condition. This segment is not used for SQCRs.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 50 June 12, 2023

LQ Industry Code Pos: 4650 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized. 

O ID 1/3 Must use 1

Code Name

GY Cause of Loss Code

DLMS Note:

1. Use to identify the cause code when providing owner/manager final disposition.

2. Use is optional except when applicable to SDR Document Type 6, 9, P, or W (for vendor shipment)

and the validated discrepancy is attributed to the fault of the contractor. When this is determined, the

owner/manager must cite the applicable Cause Code:

CN - Contractor Noncompliance 

CP - Contractor Packaging Noncompliance 

CS - Contractor Noncompliance (Subcontractor) 

3. Also, use to identify the Cause Code when providing DCMA interim reply to the owner/manager for

contractor noncompliance.

4. A data maintenance action was approved in version 5030. The approved code/name is "DCC -

Cause Code".

1. Use to identify the cause code when providing owner/manager final disposition.

2. Use is optional except when applicable to SDR Document Type 6, 9, P, or W (for vendor shipment)

and the validated discrepancy is attributed to the fault of the contractor. When this is determined, the

owner/manager must cite the applicable Cause Code:

CN - Contractor Noncompliance 

CP - Contractor Packaging Noncompliance 

CS - Contractor Noncompliance (Subcontractor) 

3. Also, use to identify the Cause Code when providing DCMA interim reply to the owner/manager for

contractor noncompliance.

4. A data maintenance action was approved in version 5030. The approved code/name is "DCC -

Cause Code".

HA Discrepancy Code

DLMS Note:

1. Use up to three repetitions to identify the discrepancy. (Note: Distribution Depot-originated SDRs

and their equivalents prepared via WebSDR use up to two discrepancy codes.) 

2. Action activities are required to update inappropriate use of discrepancy codes to support use of the

SDR record for program metrics.

HD Discrepancy Status or Disposition Code

DLMS Note:

Use up to three repetitions to identify disposition/status for type 6 (customer originated, vendor

shipment) and 7 (customer originated, depot shipment) SDRs. Use only one repetition on type 8 (depot

originated, customer return) and 9 (depot originated, vendor shipment) SDRs. (Refer to 2/LQ01/1050,

Qualifier D for type document code.). Also referred to as Reply Code.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 51 June 12, 2023

FA1 Type of Financial Accounting Data Pos: 4660 Max: 1

Detail - Optional

Loop: FA1 Elements: 2

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

DLMS Note:

Use to identify credit/debit appropriation/fund code. Also use to identify separate funding information associated with specific actions

directed by the action point. Use multiple iterations of this loop as needed.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA101 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including Defense Logistics

Agency. Refer to ADC 1043.

DN Department of the Navy

DLMS Note:

Includes the United States Marine Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government

FA102 1300 Service, Promotion, Allowance, or

Charge Code

Description: Code identifying the service,

promotion, allowance, or charge

O ID 4/4 Used 1

Code Name

A170 Adjustments

DLMS Note:

Use only for adjustments not specified by any other code.

A520 Base Charge

DLMS Note:

Use only for materiel charges only.

C930 Export Shipping Charge

D340 Goods and Services Charge

DLMS Note:

Use for both materiel and related services.
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

Code Name

004030F842A3RA49 52 June 12, 2023

F060 Other Accessorial Service Charge

F560 Premium Transportation

I260 Transportation Direct Billing

DLMS Note:

Use for non-premium transportation.

R060 Packing, Crating, and Handling Charge
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 53 June 12, 2023

FA2 Accounting Data Pos: 4670 Max: >1

Detail - Mandatory

Loop: FA1 Elements: 2

User Option (Usage): Used

Purpose: To specify the detailed accounting data

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA201 1196 Breakdown Structure Detail Code

Description: Codes identifying details

relating to a reporting breakdown structure

tree

M ID 2/2 Must use 1

Code Name

B5 Fund Code

I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC)

L1 Accounting Installation Number

DLMS Note:

Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station

Number (ADSN)/Fiscal Station Number (FSN).

FA202 1195 Financial Information Code

Description: Code representing financial

accounting information

M AN 1/80 Must use 1
DLMS Implementation Convention (IC) 842A/R Standard

Supply Discrepancy Report (SDR) Reply

ADC 114, 128,137, 144, 184, 187, 210, 210B, 268, 293, 311, 317, 322, 334, 353, 357, 358, 371,

381, 381A, 435, 448, 448B, 459, 1043, 1044, 1052, 1059, 1066, 1068, Withdrawal of 1092, 1102,

1126, 1127, 1153, 1161, 1174, 1181A, 1203, 1217, 1249, 1268, 1310, 1331A, 1347, 1367, 1377,

1377A, 1404, 1420 and 1439 DLM 4000.25

004030F842A3RA49 54 June 12, 2023

SE Transaction Set Trailer Pos: 4700 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use 1