DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 1 July 7, 2022

812 Credit/Debit Adjustment

Functional Group=CD

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Credit/Debit Adjustment Transaction

Set (812) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to notify a trading

partner of an adjustment or billback and may be used to request an adjustment or billback. It identifies and contains the details and amounts

covering exceptions, adjustments, credits, or debits for goods or services. This transaction set is multi-directional between trading partners.

DLMS Note:

1. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table and the Transportation Mode of Shipment Conversion Table which can be found on the Defense Enterprise Data

Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

2. Organizations use this transaction set to reply to specific interfund or noninterfund invoice adjustment (TS 812) requests or followups.

Billing office replies for interfund adjustments are informational with the official approved adjustments appearing in a TS 810 Invoice.

3. Use a single occurrence of this transaction set to transmit adjustments to one or more organizations. Use one occurrence of this

transaction set to transmit single or multiple transactions.

4. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system.

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Defense Logistics Standard System (DLSS) data which must be retained in the DLMS for a transition period to support transaction

conversion in a mixed DLSS/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components

may coordinate with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment.

d. Data elements which have an expanded files size above existing DLSS capability which may not be supported by the recipient's

automated processing system. Components must coordinate implementation with DEDSO prior to use.

5. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are

available from the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 221A, Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price

- ADC 275, Administrative Changes to Eliminate Override Procedures for DLMS Supplements 812L, Logistics Bill Adjustment Request Reply

and 812R, Logistics Bill Adjustment Request (Finance)

- ADC 290, Administrative Revisions to DLMS Supplements 810L, Logistics Bill, 812L, Logistics Bill Adjustment Request Reply and 812R,

Logistics Bill Adjustment Request

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- Addendum to ADC 473B, DLMS Revisions to Add the Associated Purchase Order Number Supporting DLA Interface with The Exchange,

Navy Exchange Services Command (NEXCOM), and Marine Corps Exchange (MCX) Non-Appropriated Funds (NAF) Activities and

Non-DoD Customers)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 20, 2015.

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals (Supply/Contract Administration)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on November 22, 2016

- ADC 1213, Clarification of Bill Numbers in DLMS

- ADC 1213A, Clarification of Bill Numbers in DLMS for Materiel Returns Program Credit (MRP)

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

October 30, 2018

- ADC 1287 DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on July 7, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

1. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table and the Transportation Mode of Shipment Conversion Table which can be found on the Defense Enterprise Data

Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

2. Organizations use this transaction set to reply to specific interfund or noninterfund invoice adjustment (TS 812) requests or followups.

Billing office replies for interfund adjustments are informational with the official approved adjustments appearing in a TS 810 Invoice.

3. Use a single occurrence of this transaction set to transmit adjustments to one or more organizations. Use one occurrence of this

transaction set to transmit single or multiple transactions.

4. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system.

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Defense Logistics Standard System (DLSS) data which must be retained in the DLMS for a transition period to support transaction

conversion in a mixed DLSS/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components

may coordinate with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment.

d. Data elements which have an expanded files size above existing DLSS capability which may not be supported by the recipient's

automated processing system. Components must coordinate implementation with DEDSO prior to use.

5. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDCs/ADCs are

available from the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 221A, Revised Procedures associated with the DLMS Enhancement for Communication of Unit Price

- ADC 275, Administrative Changes to Eliminate Override Procedures for DLMS Supplements 812L, Logistics Bill Adjustment Request Reply

and 812R, Logistics Bill Adjustment Request (Finance)

- ADC 290, Administrative Revisions to DLMS Supplements 810L, Logistics Bill, 812L, Logistics Bill Adjustment Request Reply and 812R,

Logistics Bill Adjustment Request

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- Addendum to ADC 473B, DLMS Revisions to Add the Associated Purchase Order Number Supporting DLA Interface with The Exchange,

Navy Exchange Services Command (NEXCOM), and Marine Corps Exchange (MCX) Non-Appropriated Funds (NAF) Activities and

Non-DoD Customers)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 20, 2015.

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals (Supply/Contract Administration)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on November 22, 2016

- ADC 1213, Clarification of Bill Numbers in DLMS

- ADC 1213A, Clarification of Bill Numbers in DLMS for Materiel Returns Program Credit (MRP)

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

October 30, 2018

- ADC 1287 DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on July 7, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 2 July 7, 2022

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

10 ST Transaction Set Header M 1 Must use

20 BCD Beginning Credit/Debit

Adjustment

M 1 N1/20 Must use

* 30 CUR Currency O 1 Not Used

* 40 N9 Reference Identification O >1 Not Used

50 PER Administrative Communications

Contact

O >1 Used

* 60 ITD Terms of Sale/Deferred Terms of

Sale

O >1 Not Used

* 70 DTM Date/Time Reference O >1 Not Used

* 80 FOB F.O.B. Related Instructions O 1 Not Used

* 90 SHD Shipment Detail O >1 N1/90 Not Used

* 97 SAC Service, Promotion, Allowance, or

Charge Information

O 25 Not Used

LOOP ID - N1 LOOP ID - N1 200

100 N1 Name M 1 Must use

* 110 N2 Additional Name Information O 2 Not Used

* 120 N3 Address Information O 2 Not Used

* 130 N4 Geographic Location O 1 Not Used

140 N9 Reference Identification O 12 Used

* 150 PER Administrative Communications

Contact

O 3 Not Used

* 152 AMT Monetary Amount O 10 Not Used

LOOP ID - LM LOOP ID - LM 10

155 LM Code Source Information O 1 Used

156 LQ Industry Code M 100 Must use

LOOP ID - FA1 LOOP ID - FA1 >1

160 FA1 Type of Financial Accounting Data O 1 Used

170 FA2 Accounting Data M >1 Must use

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - CDD LOOP ID - CDD >1

160 CDD Credit/Debit Adjustment Detail O 1 Used

170 LIN Item Identification O 1 Used

* 180 PO4 Item Physical Details O 1 Not Used

* 190 SAC Service, Promotion, Allowance, or

Charge Information

O 25 Not Used

200 N9 Reference Identification O >1 Used

204 DTM Date/Time Reference O 5 Used

LOOP ID - LM LOOP ID - LM 10

205 LM Code Source Information O 1 Used

206 LQ Industry Code M 100 Must use

* LOOP ID - N11 * LOOP ID - N11 >1

* 210 N11 Store Number O 1 Not Used

* 220 AMT Monetary Amount O 10 Not Used

* 230 PCT Percent Amounts O 2 Not Used

* LOOP ID - N1 * LOOP ID - N1 >1

* 240 N1 Name O 1 Not Used

* 250 AMT Monetary Amount O 10 Not Used

* 260 PCT Percent Amounts O 2 Not Used
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004010F812L0LA13 3 July 7, 2022

270 SE Transaction Set Trailer M 1 Must use

Notes: 

1/20 BCD05 indicates whether the net of the detail is a credit or a debit.

1/90 SHD is used to indicate shipment detail relative to credit or debit of returned product.
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 4 July 7, 2022

ST Transaction Set Header Pos: 10 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set

definition (e.g., 810 selects the Invoice Transaction Set).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use 1

Code Name

812 Credit/Debit Adjustment

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned by

the originator of the transaction set, or the

originator's application program.

M AN 4/9 Must use 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 5 July 7, 2022

BCD Beginning Credit/Debit Adjustment Pos: 20 Max: 1

Heading - Mandatory

Loop: N/A Elements: 11

User Option (Usage): Must use

Purpose: To transmit identifying dates and numbers for the transaction set and indicate the monetary value to the receiver of the transaction

Syntax Rules: 

1. R071014 - At least one of BCD07, BCD10 or BCD14 is required.

2. P1314 - If either BCD13 or BCD14 is present, then the other is required.

Semantics: 

1. BCD01 is the credit/debit adjustment date.

2. BCD04 is the net amount of this complete transaction.

3. BCD06 is the invoice date.

4. BCD09 is the purchase order date.

Comments: 

1. If using BCD07 or BCD10, do not use BCD14 to identify invoice number or purchase order number.

2. For BCD11, only codes 00, 05, 06, 07, and 15 are permitted to be used.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BCD01 373 Date

Description: Date expressed as

CCYYMMDD

DLMS Note: Express the originating

activity's date of reply submission. 

M DT 8/8 Must use 1

BCD02 475 Credit/Debit Adjustment Number

Description: Number assigned by issuer of

a credit or debit memo

DLMS Note: Use Code "Z" for this data

element when no other data code applies.

M AN 1/22 Must use 1

BCD03 305 Transaction Handling Code

Description: Code designating the action

to be taken by all parties

M ID 1/2 Must use 1

Code Name

B Debit/Credit Advice No Remittance Detail

BCD04 610 Amount

Description: Monetary amount

DLMS Note: Use to indicate the amount for

the total approved invoice adjustments. The

amount will be dollars and cents. A decimal

point should not be used.

M N2 1/15 Must use 1

BCD05 478 Credit/Debit Flag Code

Description: Code indicating whether

amount is a credit or debit

M ID 1/1 Must use 1

Code Name

C Credit

DLMS Note:

Use when credits or refunds are sought. Also, when adjustments are not involved e.g., request for

copies. 
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Code Name

004010F812L0LA13 6 July 7, 2022

D Debit

DLMS Note:

Use when changes are sought. 

BCD06 373 Date

Description: Date expressed as

CCYYMMDD

DLMS Note: Cite the invoice date which

applies to both the request and reply.

O DT 8/8 Used 1

BCD07 76 Invoice Number

Description: Identifying number assigned

by issuer

DLMS Note: 1. Cite the bill number, which

applies to both the request and reply.

2. If the request did not cite a bill number

(i.e. Materiel Returns Program credit

requests) the reply will cite a generated bill

number conforming to DLM 4000.25,

Volume 4, MILSBILLS and may not be

duplicated by the issuer within a calendar

year. If the credit is pending and lacks a

bill number (i.e., DLMS Supply Status Code

(1/LQ01/156) is TW), cite “Z” to satisfy

syntax requirements.

2. If the request did not cite a bill number

(i.e. Materiel Returns Program credit

requests) the reply will cite a generated bill

number conforming to DLM 4000.25,

Volume 4, MILSBILLS and may not be

duplicated by the issuer within a calendar

year. If the credit is pending and lacks a

bill number (i.e., DLMS Supply Status Code

(1/LQ01/156) is TW), cite “Z” to satisfy

syntax requirements.

3. When replying to an adjustment request

for credit due to a duplicate bill (i.e. Billing

Advice Code = 11, 43 or 44) cite the

original bill in 2/N9/200, code OI.

4. When the requested adjustment has

already been furnished previously (Bill

Status Code = AI or DD), cite the

adjustment bill number in 2/N9/200, code

C9.

X AN 1/22 Used 1

BCD09 373 Date

Description: Date expressed as

CCYYMMDD

DLMS Note: Cite the billed office

credit/debit adjustment request (TS 812)

date associated with this reply.

O DT 8/8 Used 1

BCD10 324 Purchase Order Number

Description: Identifying number for

Purchase Order assigned by the

orderer/purchaser

DLMS Note: Use to indicate the billed

office credit/debit adjustment request (TS

812) number associated with this reply.

X AN 1/22 Used 1

BCD11 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

O ID 2/2 Must use 1

Code Name

00 Original

45 Follow-up

DLMS Note:

Use for follow-up replies.

77 Simulation Exercise
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Code Name

004010F812L0LA13 7 July 7, 2022

DLMS Note:

Use to identify a simulated mobilization exercise transaction set. Activities initiating simulated

mobilization exercises must ensure complete coordination with all activities involved. All transaction set

recipients must use extreme caution to ensure that individual transactions do not process as action

documents which affect accountable records.

BCD12 640 Transaction Type Code

Description: Code specifying the type of

transaction

DLMS Note: Use to indicate an interfund or

noninterfund invoice associated with the

BCD07 invoice number. 

O ID 2/2 Must use 1

Code Name

CA Cash

DLMS Note:

Use to identify the reference invoice as a noninterfund invoice.

PP Prepaid Invoice

DLMS Note:

Use to identify the reference invoice as an interfund invoice.
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 8 July 7, 2022

PER Administrative Communications

Contact

Pos: 50 Max: >1

Heading - Optional

Loop: N/A Elements: 8

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

1. Use only under exceptional circumstances when requiring direct communication with the party originating the transaction set.

2. Use multiple repetitions to identify a point of contact (POC) and multiple communication numbers. When using multiple repetitions to

identify different communication numbers for a single POC, repeat the name cited in PER02.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PER01 366 Contact Function Code

Description: Code identifying the major

duty or responsibility of the person or group

named

M ID 2/2 Must use 1

Code Name

IC Information Contact

DLMS Note:

Always use in the first repetition to identify the primary point of contact and their primary communication

numbers.

PER02 93 Name

Description: Free-form name

DLMS Note: Provide the last name, first

name, middle initial, and rate/rank/title of

the individual named as POC. Include

spaces between name components and

periods after initials. Do not include NMN

or NMI when a middle initial is not available.

DLMS Note: Provide the last name, first

name, middle initial, and rate/rank/title of

the individual named as POC. Include

spaces between name components and

periods after initials. Do not include NMN

or NMI when a middle initial is not available.

O AN 1/60 Used 1

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

DLMS Note: 1. Use to identify the

preferred method of communication in the

first repetition. Use PER05/6 and PER07/8

to identify additional communication

numbers. Use additional repetitions of PER

to identify more than three numbers.

DLMS Note: 1. Use to identify the

preferred method of communication in the

first repetition. Use PER05/6 and PER07/8

to identify additional communication

numbers. Use additional repetitions of PER

to identify more than three numbers.

2. Do not include blank spaces, dashes or

parentheses between numbers.

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

Use to identify the DSN telephone number.

EM Electronic Mail

FX Facsimile
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Code Name

004010F812L0LA13 9 July 7, 2022

DLMS Note:

Use to identify the facsimile (FAX) telephone number.

IT International Telephone

DLMS Note:

Include country and city code as needed.

TE Telephone

DLMS Note:

Use to identify commercial telephone number. Include area code and number.

PER04 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/80 Used 1

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

DLMS Note: 1. Use to identify an alternate,

or secondary, communications number

which can be used to contact the specified

POC. 

2. Do not include blank spaces or dashes

between numbers.

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

Use to identify the DSN telephone number.

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the facsimile (FAX) telephone number.

IT International Telephone

DLMS Note:

Include country and city code as needed.

TE Telephone

DLMS Note:

Use to identify commercial telephone number. Include area code and number.

TL Telex

TX TWX

PER06 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/80 Used 1

PER07 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

DLMS Note: 1. Use to identify an alternate,

or secondary, communications number

which can be used to contact the specified

POC. 

2. Do not include blank spaces or dashes

between numbers.

X ID 2/2 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 10 July 7, 2022

Code Name

AU Defense Switched Network

DLMS Note:

Use to identify the DSN telephone number.

EM Electronic Mail

FX Facsimile

DLMS Note:

Use to identify the facsimile (FAX) telephone number.

IT International Telephone

DLMS Note:

Include country and city code as needed.

TE Telephone

DLMS Note:

Use to identify commercial telephone number. Include area code and number.

TL Telex

TX TWX

PER08 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/80 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 11 July 7, 2022

N1 Name Pos: 100 Max: 1

Heading - Mandatory

Loop: N1 Elements: 5

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

1. Use for both interfund and noninterfund adjustment replies.

2. Use the 1/N1/100 loop to identify the organization originating the transaction set and the organization to receive the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use 1

Code Name

AN Authorized From

DLMS Note:

Discrepancy Report Validated by; that is, the office which replied to or validated the discrepancy. 

BT Bill-to-Party

DLMS Note:

Use to identify the billed office, that is, the activity to be charged or credited.

II Issuer of Invoice

DLMS Note:

Use to identify the billing office.

Z1 Party to Receive Status

DLMS Note:

Use to indicate the party to receive status when different from the Service/Agency prescribed status

recipient. Use multiple iterations of the 1/N1/100 loop to identify all status recipients, as required.

Z4 Owning Inventory Control Point

ZB Party to Receive Credit

DLMS Note:

1. Use to indicate the party to receive credit when different fom the original office billed (BT). 

2. DLMS enhancement; see introductory DLMS note 5a.

N102 93 Name

Description: Free-form name

X AN 1/60 Used 1

N103 66 Identification Code Qualifier

Description: Code designating the

X ID 1/2 Must use 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F812L0LA13 12 July 7, 2022

system/method of code structure used for

Identification Code (67)

Code Name

1 D-U-N-S Number, Dun & Bradstreet

DLMS Note:

DLMS enhancement; see introductory DLMS note 4a.

9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix

DLMS Note:

DLMS enhancement; see introductory DLMS note 4a.

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

DLMS enhancement; see introductory DLMS note 4a.

33 Commercial and Government Entity (CAGE)

DLMS Note:

DLMS enhancement; see introductory DLMS note 4a.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: Must use codes FR and TO in

conjunction with the appropriate 1/N1/100

code to indicate the organizations sending

and receiving the transaction set.

O ID 2/3 Used 1

Code Name

FR Message From

DLMS Note:

Use to indicate that the organization cited in N104 transmitted the transaction set.

TO Message To

DLMS Note:

Use to indicate that the organization cited in N104 is to receive the transaction set.
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 13 July 7, 2022

N9 Reference Identification Pos: 140 Max: 12

Heading - Optional

Loop: N1 Elements: 2

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N901 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

Code Name

S5 Routing Instruction Number

DLMS Note:

Use to indicate the DoD Routing Identification Code (RIC).

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 14 July 7, 2022

LM Code Source Information Pos: 155 Max: 1

Heading - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Enhancement not approved for current use. Use this 1/LM/155 Loop to identify Agency unique data when any specific LQ01 qualifier code

(e.g., 0) applies to ALL table 2 iterations, and the same LQ02 Agency code applies to all of the table 2 iterations.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 15 July 7, 2022

LQ Industry Code Pos: 156 Max: 100

Heading - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized.

O ID 1/3 Used 1

Code Name

0 Document Identification Code

DLMS Note:

1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS

environment. Continued support of the DIC in a full DLMS environment will be assessed at a future

date.

2. Future streamlined data; see introductory DLMS note 4c. 

78 Project Code

DLMS Note:

Use to identify special programs, exercises, projects, operations, and other purposes.

79 Priority Designator Code

DLMS Note:

Recommend using in all requisitions.

81 Status Code

DLMS Note:

Use to identify any applicable status information. 

A9 Supplemental Data

DLMS Note:

1. Use only for intra-service or agency transactions to identify service or agency-unique data as

required.

2. Use to identify supplemental address/data. 

3. Future streamlined data; see introductory DLMS note 4c.

AJ Utilization Code

DLMS Note:

1. Under DLSS, this is the first position of the document serial number.

2. DLMS enhancement; see introductory DLMS note 4a.

AL Special Requirements Code

DLMS Note:

1. Use to identify the precedence, special handling, and processing requirements.

2. Use redistribution orders, materiel release orders, and historical materiel release orders.
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Code Name

004010F812L0LA13 16 July 7, 2022

3. Under DLSS, this is carried in the required delivery date field.

4. DLMS enhancement; see introductory DLMS note 4a.

DE Signal Code

DLMS Note:

Future streamlined data; see introductory DLMS note 4c.

DG Fund Code

GQ Group Qualifier Code

DLMS Note:

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 17 July 7, 2022

FA1 Type of Financial Accounting Data Pos: 160 Max: 1

Heading - Optional

Loop: FA1 Elements: 3

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA101 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including Defense Logistics

Agency. Refer to ADC 1043.

DN Department of the Navy

DLMS Note:

Includes the United States Marine Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government

FA102 1300 Service, Promotion, Allowance, or

Charge Code

Description: Code identifying the service,

promotion, allowance, or charge

O ID 4/4 Used 1

FA103 248 Allowance or Charge Indicator

Description: Code which indicates an

allowance or charge for the service

specified

All valid standard codes are used.

O ID 1/1 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 18 July 7, 2022

FA2 Accounting Data Pos: 170 Max: >1

Heading - Mandatory

Loop: FA1 Elements: 2

User Option (Usage): Must use

Purpose: To specify the detailed accounting data

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA201 1196 Breakdown Structure Detail Code

Description: Codes identifying details

relating to a reporting breakdown structure

tree

M ID 2/2 Must use 1

Code Name

I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC)

L1 Accounting Installation Number

DLMS Note:

Use to indicate the Accountable Station Number. The Accountable Station Code is the Fiscal Station

Number (FSN) of both the Army and the Office of the Secretary of Defense (OSD), the Authorization

Accounting Activity (AAA) of the Navy, or the Accounting and Disbursing Station Number (ADSN) used

by the Air Force. The Accountable Station Codes (TAC3) are published in the DoD 7000.14-R

(Financial Management Regulation). Civilian Agencies will cite their equivalent organization code.

FA202 1195 Financial Information Code

Description: Code representing financial

accounting information

M AN 1/80 Must use 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 19 July 7, 2022

CDD Credit/Debit Adjustment Detail Pos: 160 Max: 1

Detail - Optional

Loop: CDD Elements: 8

User Option (Usage): Used

Purpose: To provide information relative to a line item adjustment

Syntax Rules: 

1. R0407 - At least one of CDD04 or CDD07 is required.

2. C0711 - If CDD07 is present, then CDD11 is required.

3. P0708 - If either CDD07 or CDD08 is present, then the other is required.

4. P1011 - If either CDD10 or CDD11 is present, then the other is required.

5. P1213 - If either CDD12 or CDD13 is present, then the other is required.

Semantics: 

1. CDD05 is the code indicating whether adjustment is for returned goods. A "Y" confirms that the adjustment is for returned goods.

Comments: 

1. If comparison pricing is used, then CDD12 and CDD13 are required.

DLMS Note:

Use each repetition of the 2/CDD/160 loop as a reply to a request for a billing adjustment for the specified invoice. Cite the billing status

code in the 2/LM/205 loop for each request approved or disapproved.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

CDD01 426 Adjustment Reason Code

Description: Code indicating reason for

debit or credit memo or adjustment to

invoice, debit or credit memo, or payment

DLMS Note: Use Code "ZZ" for this data

element when no other data code applies.

M ID 2/2 Must use 1

CDD02 478 Credit/Debit Flag Code

Description: Code indicating whether

amount is a credit or debit

All valid standard codes are used.

M ID 1/1 Must use 1

CDD03 350 Assigned Identification

Description: Alphanumeric characters

assigned for differentiation within a

transaction set

DLMS Note: Use as a counter to identify

the number of 2/CDD/160 loop iterations. In

the first 2/CDD/160 loop iteration, cite

numeric 1. In each subsequent loop

iteration, increase incrementally by 1.

DLMS Note: Use as a counter to identify

the number of 2/CDD/160 loop iterations. In

the first 2/CDD/160 loop iteration, cite

numeric 1. In each subsequent loop

iteration, increase incrementally by 1.

O AN 1/20 Used 1

CDD04 610 Amount

Description: Monetary amount

DLMS Note: Use to identify the adjustment

amount approved for each 2/CDD/160 loop.

The amount will be in dollars and cents. If

the request is not approved, cite numeric 0.

X N2 1/15 Must use 1

CDD07 477 Credit/Debit Quantity

Description: Number of supplier units

credited or debited

X R 1/10 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F812L0LA13 20 July 7, 2022

DLMS Note: 1. Use to identify the quantity

related to the adjustment reply, if

appropriate. 

2. Express as a whole number with no

decimals.

CDD08 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: 1. Use to identify the unit of

issue of the adjustment quantity.

2. DLMS users see the Unit of Issue and

Purchase Unit Conversion Table for

available codes.

X ID 2/2 Used 1

CDD10 236 Price Identifier Code

Description: Code identifying pricing

specification

X ID 3/3 Used 1

Code Name

INV Invoice Billing Price

DLMS Note:

Use to identify the invoice price.

CDD11 212 Unit Price

Description: Price per unit of product,

service, commodity, etc.

DLMS Note: 1. Use to identify the unit price

of the adjustment quantity. Use a decimal

point if the unit price is other than whole

dollars.

2. DLMS transactions authorize an

expanded unit price field size of 9 digits for

dollars and 2 digits for cents. The decimal

point is passed in the transaction. If

conversion to MILS legacy format is

required, unit prices exceeding the legacy

field size constraint will not be perpetuated.

Refer to ADC 221A.

2. DLMS transactions authorize an

expanded unit price field size of 9 digits for

dollars and 2 digits for cents. The decimal

point is passed in the transaction. If

conversion to MILS legacy format is

required, unit prices exceeding the legacy

field size constraint will not be perpetuated.

Refer to ADC 221A.

X R 1/17 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 21 July 7, 2022

LIN Item Identification Pos: 170 Max: 1

Detail - Optional

Loop: CDD Elements: 30

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No.,

ISBN No., Model No., or SKU.

DLMS Note:

1. Use to identify the item shipped. This data perpetuates from the requisition unless using a substitute item.

2. Use the data element 235/234 pairs to identify data pertinent to the transaction. Present the information in any sequential order. Unless

otherwise specified, the multiple codes listed for a single qualifier data element identify the range of possible data requirements. When

needed, use the next available combination of data element 235/234 pairs to provide the necessary data. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: 1. Use only one of codes A2,

A4, FB, FS, FT, MG, or YP to properly

identify the materiel requisitioned.

2. When citing a manufacturer's (or

supplier’s) part number (code MG), always

use code ZB to identify the manufacturer's

(or supplier’s) Commercial and Government

Entity (CAGE) Code.

3. When citing the Federal Supply

Classification (FSC) (Code FT), always use

code CN to identify the commodity name or

description.

M ID 2/2 Must use 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 22 July 7, 2022

Code Name

A2 Department of Defense Identification Code (DoDIC)

DLMS Note:

1. Use to identify ammunition items.

2. DLMS enhancement; see introductory DLMS note 4a.

A4 Subsistence Identification Number

DLMS Note:

Use to identify subsistence items.

AB Assembly

DLMS Note:

Use to identify the assembly associated with the materiel.

BH Finish/Hand Standard Reference

DLMS Note:

Use to identify the fabric of the nonstandard materiel ordered under Federal Supply Schedule.

CL Color

CN Commodity Name

DLMS Note:

Use to identify the nomenclature of the nonstandard materiel.

CR Contract Number

DLMS Note:

Use to identify the procurement instrument identifier (PIID) for a Federal Supply Schedule or related

instrument used to order nonstandard materiel. When procurement is authorized under a PIID call/order

number (F in 9th position), provide the value in the PIID field. For Other Transaction (OT) agreements,

the type of instrument (9th position of PIID) will be a 3 for Research OTs or 9 for Prototype and

Production OTs. Refer to ADC 1161A or ADC 1420.

DR Drawing Revision Number

F1 Catalog Number

DLMS Note:

Use to identify the manufacturer's catalog which references the nonstandard materiel. 

F2 Technical Order Number

F3 Technical Manual Number

F4 Series Identifier

DLMS Note:

Use to identify the manufacturer's series number of the end item.

F7 End-Item Description

DLMS Note:

Use to identify the applicable end item which applies to the nonstandard materiel. Description may

include the NSN and/or nomenclature.

FB Form Number

DLMS Note:

1. Use to identify the form stock number.

2. DLMS enhancement; see introductory DLMS note 4a.

FS National Stock Number

FT Federal Supply Classification

DLMS Note:

Use to identify the FSC of the nonstandard materiel when a part number is not available and materiel

can only be ordered by description (e.g., non-NSN lumber products).

GS General Specification Number

DLMS Note:

Use to identify a specification number, other than a Military Specification (MILSPEC), associated with

the nonstandard materiel.

MF Manufacturer

DLMS Note:
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Code Name

004010F812L0LA13 23 July 7, 2022

Use to identify the manufacturer's make of the applicable end item for the nonstandard materiel.

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify nonstandard materiel.

2. May be used to identify the supplier-assigned part number when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. Refer to ADC 1068.

3. During the DLSS/DLMS transition, this field will be used to perpetuate/populate the MILS stock

number field. During this time, field size is restricted to 15 positions; field size is expanded to 32

positions for DoD EMALL/part-numbered catalog orders.

1. Use to identify nonstandard materiel.

2. May be used to identify the supplier-assigned part number when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. Refer to ADC 1068.

3. During the DLSS/DLMS transition, this field will be used to perpetuate/populate the MILS stock

number field. During this time, field size is restricted to 15 positions; field size is expanded to 32

positions for DoD EMALL/part-numbered catalog orders.

MN Model Number

DLMS Note:

Use to identify the manufacturer's model number of the end item.

MS Military Specification (MILSPEC) Number

PR Process Number

DLMS Note:

Use to identify a general operating specification identified in the requisition such as output rated

wattage and horsepower.

PT Print or Drawing

DLMS Note:

Use to identify the applicable drawing numbers for the nonstandard materiel.

PW Part Drawing

DLMS Note:

Use to identify the applicable figure numbers for the nonstandard materiel.

SF Surface Finish

DLMS Note:

Use to identify the finish of the nonstandard materiel ordered under Federal Supply Schedule.

SN Serial Number

DLMS Note:

Use to identify the manufacturer's serial number of the end item.

VN Vendor's (Seller's) Item Number

YP Publication Number

DLMS Note:

Use to identify publications or catalogs.

ZZ Mutually Defined

LIN03 234 Product/Service ID

Description: Identifying number for a

product or service

M AN 1/48 Must use 1

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

Code Name

CN Commodity Name

DLMS Note:

Use only with code FT to identify the materiel name or description.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

1. Use only with code MG to uniquely identify a manufacturer's (or supplier’s) part number.

2. May be used to identify the supplier CAGE when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. 
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 24 July 7, 2022

LIN05 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN06 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN07 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN08 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN09 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN10 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN11 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN12 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN13 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN14 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN15 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN16 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN17 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN18 235 Product/Service ID Qualifier

Description: Code identifying the

X ID 2/2 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F812L0LA13 25 July 7, 2022

type/source of the descriptive number used

in Product/Service ID (234)

LIN19 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN20 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN21 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN22 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN23 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN24 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN25 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN26 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN27 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN28 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN29 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN30 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

X ID 2/2 Used 1

LIN31 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F812L0LA13 26 July 7, 2022
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 27 July 7, 2022

N9 Reference Identification Pos: 200 Max: >1

Detail - Optional

Loop: CDD Elements: 4

User Option (Usage): Used

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N901 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use 1

Code Name

3H Case Number

DLMS Note:

DLMS enhancement; see introductory DLMS note 4a.

AN Associated Purchase Orders

DLMS Note:

Use to identify the customer’s internal Purchase Order (PO) Number. The PO Number will

cross-reference to the requisition document number (one PO Number per document number). 

Perpetuate value if provided in adjustment request. Authorized for DLA interface with the Exchange,

NEXCOM, MCX, and non-DoD customers as required. See Addendum to ADC 473B.

C9 Previous Credit/Debit Adjustment Number

DLMS Note:

Use to identify the adjustment bill number (i.e. Billing Status Code = AI or DD).

OI Original Invoice Number

DLMS Note:

1. Use to identify the original bill involved in the adjustment request due to a duplicate billing.

2. The bill identified by the requester as a duplicate is cited in 1/BCD07/020.

TG Transportation Control Number (TCN)

DLMS Note:

DLMS enhancement; see introductory DLMS note 4a.

TN Transaction Reference Number

DLMS Note:

Use to identify the document number associated with the billing adjustment request reply. For bills in

response to requisitions, this must be the requisition document number. See Addendum to ADC 473B.

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1

N903 369 Free-form Description X AN 1/45 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F812L0LA13 28 July 7, 2022

Description: Free-form descriptive text

N907 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

Syntax: 

1. P0304 - If either C04003 or C04004 is

present, then the other is required.

2. P0506 - If either C04005 or C04006 is

present, then the other is required.

O Comp Used 1

N907-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: Use as needed to identify the

shipment unit express mail number.

M ID 2/3 Must use 1

Code Name

W8 Suffix

DLMS Note:

Use in conjunction with code TN (N901) to identify the suffix of the transaction reference number.

N907-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/30 Must use 1

N907-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

FJ Line Item Control Number

DLMS Note:

1. Use with N901 code 3H to identify the excess plant property reference number.

2. DLMS enhancement applicable to PCARSS requisitioning; see introductory DLMS note 4a.

N907-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1

N907-05 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

N907-06 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 29 July 7, 2022

DTM Date/Time Reference Pos: 204 Max: 5

Detail - Optional

Loop: CDD Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

2. C0403 - If DTM04 is present, then DTM03 is required.

3. P0506 - If either DTM05 or DTM06 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

M ID 3/3 Must use 1

Code Name

188 Credit Advice

DLMS Note:

Use to identify the credit date.

368 Submittal

DLMS Note:

Use to identify the originator's reply date when it differs from BCD01.

703 Retransmission Time Stamp

DLMS Note:

Use to identify the date of the first invoice where this billing was recorded.

DTM02 373 Date

Description: Date expressed as

CCYYMMDD

X DT 8/8 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 30 July 7, 2022

LM Code Source Information Pos: 205 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Enhancement not approved for current use. When the 1/LM/155 loop is used to identify an Agency code applicable to all table 2 iterations,

do not use 2/LM/205.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 31 July 7, 2022

LQ Industry Code Pos: 206 Max: 100

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized.

O ID 1/3 Used 1

Code Name

0 Document Identification Code

DLMS Note:

1. The DLSS DIC is retained in the DLMS to facilitate transaction conversion in a mixed DLSS/DLMS

environment. Continued support of the DIC in a full DLMS environment will be assessed at a future

date.

2. Future streamlined data; see introductory DLMS note 4c

53 Billing Status Code

DLMS Note:

Use to indicate the request's approval or disapproval.

78 Project Code

DLMS Note:

Use to identify special programs, exercises, projects, operations, and other purposes.

79 Priority Designator Code

DLMS Note:

Recommend using in all requisitions.

81 Status Code

DLMS Note:

Use to identify any applicable status information.

A9 Supplemental Data

DLMS Note:

1. Use only for intra-service or agency transactions to identify service or agency-unique data as

required.

2. Use to identify supplemental address/data. 

3. Future streamlined data; see introductory DLMS note 4c.

AJ Utilization Code

DLMS Note:

1. Under DLSS, this is the first position of the document serial number.

2. DLMS enhancement; see introductory DLMS note 4a.

AL Special Requirements Code

DLMS Note:
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

Code Name

004010F812L0LA13 32 July 7, 2022

1. Use to identify the precedence, special handling, and processing requirements.

2. Under DLSS, this is carried in the required delivery date field.

3. DLMS enhancement; see introductory DLMS note 4a.

DE Signal Code

DF Media and Status Code

DLMS Note:

For DLSS and conversion purposes, use to identify the party to receive status.

DG Fund Code

GQ Group Qualifier Code

DLMS Note:

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

Use to identify the Materiel Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., system, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element, meaningful to the Air Force only. Non-Air Force Components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

COG Cognizance Symbol

DLMS Note:

Use to identify the materiel cognizance symbol (COG) of the end item. Indicate NSL for non-stock

numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

IMC Item Management Code

DLMS Note:

Use to identify the Item Management code (IMC) for integrated material management. This is a

Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without

action.

MCC Material Control Code

DLMS Note:

Use to identify the Material Control Code (MCC) for special inventory reporting. This is a Navy-unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.

SMI Special Material Identification Code

DLMS Note:

Use to identify the Special Material Identification Code (SMIC) for an end item. This is a Navy-unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 812L Logistics Bill

Adjustment Request Reply

ADC 221A, 275, 290 435, 436, 473B, 1043, 1043C, 1068, 1161, 1213, 1213A, 1287, 1367

and 1420 DLM 4000.25

004010F812L0LA13 33 July 7, 2022

SE Transaction Set Trailer Pos: 270 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use 1