DLMSO August 6, 1998

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Approved Defense Logistics Management System (DLMS)

Change 13, Signature Requirements for Security

Assistance SDR/SDR Reply(Supply/SDR)(Staffed as

Proposed Change 25)

The attached is forwarded as an approved change to Supply

Discrepancy Report (SDR) guidance (formerly Report of Discrepancy

(ROD)). Applicable guidance is published in DoD 4000.25-M, DLMS,

Volume 2, Chapter 18, and DLAR 4140.55/AR 735-11-2/SECNAVINST

4355.18/AFR 400-54, Reporting of Item and Packaging Discrepancies,

as modified under Approved DLMS Change 2, and DLAR 4140.60/

AR 12-12, SECNAVINST 4355.17A/AFR 67-7.

This change is effective immediately.

Addressees may direct their questions to Ellen Hilert,

DSN 235-5271 or 703-275-5271, e-mail: ellen_hilert@hq.dla.mil.

Others may direct questions/comments to their Service/Agency

designated representative.

 /s/

JAMES A. JOHNSON

Director

Defense Logistics Management

Standards Office

Attachment

DISTRIBUTION:

SDR Focal Points (Primary/Alternate)

cc:

DLMS Supply PRC

DUSD(L/MDM)
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Approved DLMS Change 13

Signature Requirements for Security Assistance SDR/SDR Reply

1. Originator:

a. Service/Agency: DLMSO

b. Originator: SDR System Administrator, Ellen Hilert,

DSN 235-5271, 703-275-5271, e-mail: ellen_hilert@hq.dla.mil

2. Functional Area: Supply (Supply Discrepancy Report

(SDR) Procedures

3. References: DSAA memorandum, subject: Signature

Requirement for Automated Submission of SF 364 Resulting from

FMS Shipments, dated April 30, 1998 (enclosed)

4. Requested Change:

a. Description of Change: This change updates SDR

guidance to authorize fully electronic/automated SDR submission

and action activity response. The requirement for signed

supporting SF 364 for submission and signed automated output

responses is eliminated.

b. Procedures: To facilitate publication of this change,

the following paragraphs are worded and numbered in accordance

with the revised SDR draft guidance currently undergoing

coordination, DLAI 4140.55/AR 735-11-2/SECNAVINST 4355.18A/

AFJMAN 23-215. Equivalent guidance is prescribed in the

publications listed in the cover letter. Changes are identified

in bold italics.

 (1) Revise Enclosure 7, paragraph B2 as follows:

All SA SDRs will be submitted directly to the ILCO

identified below for initial screening and processing in

accordance with this publication and reference A5. SDRs

may be forwarded via SF 364, Report of Discrepancy, or

authorized electronic/automated format.

 (2) Revise Enclosure 7, paragraph B4 as follows:
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ICP/IMM or depot action activities will ensure the reverse

side of the original SF 364 is fully completed and the

original copy of the report returned to the ILCO bearing

the original signature of the individual responsible for

preparation of the reply. Authorized electronic/automated

format equivalent to the SF 364 may also be used to

include, at a minimum, the requisition document number, the

report number (item 2 of the SF 364), signature (not as

point of contact), point of contact, and pertinent

information from the data blocks on the reverse side of the

SF 364 or the expanded code lists found in Enclosures 4, 5,

and 6 of this instruction.

5. REASON FOR CHANGE:

 a. Revises guidance to reflect current policy per referenced

DSAA memorandum.

 b. Expands the elimination of the signature requirement

to authorize fully automated/electronic action activity

responses to the ILCO.

6. ADVANTAGES/DISADVANTAGES:

a. Advantages: This revision supports the Defense Reform

Initiative and the National Performance Review (NPR) goals which

direct the migration of logistics business operations toward

paperless methodologies. NPR Goal 7 specifically calls for the

reduction of paper transactions and defines metrics for tracking

goal achievement. The revised procedures eliminate redundant

submission of signed hardcopy documentation and delayed

processing of SDR/SDR responses. The advantages are increased

speed and efficiency and reduced cost.

b. Disadvantages: None identified.

7. IMPACT:

a. May require modification of current Service/Agency

implementing procedures.

b. Implementation:
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(1) This change is effective immediately and will be

incorporated in the next interim/formal change or reissuance of the

instruction.

(2) The above changes are structured in the SDR joint

publication format. Upon approval, equivalent changes will be

incorporated in the DLMS.