Connecting Suppliers with DLA

THELINK

Issue 4

April 2017

Upcoming Events:

Mark your calendars!

The Training, Knowledge, and 

Opportunities FREE Seminar has 

the following dates currently 

scheduled for CY 2017:

 May 16-17, 2017

 June 20-21, 2017 PTAC

 September 12-13, 2017

 November 7-8, 2017

Registration coming soon!

https://tko.dla.mil/

DLA Aviation Industry Day

May 16 - 17

http://www.dla.mil/Aviation/

Business/IndustryResources/

Events.aspx

For additional information call 

804-279-2848 or send an email to: 

AviationIndustryDay@dla.mil

www.dla.mil

www.facebook.com/dla.mil

www.twitter.com/dlamil

www.youtube.com/user/

dodlogisticsagency

What should you do when you have a 

Cyber Security incident?

1) Conduct a review for evidence of compromise 

 of Covered Defense Information (CDI)

2) Including, but not limited to:

 Compromised computers

 Compromised servers

 Specific data

 User accounts

 Covered contractor information systems

3) Rapidly report to https://dibnet.dod.mil/portal/

intranet/

4) DoD-approved medium assurance certificate

For information on obtaining a DoD-approved medium 

assurance certificate, see: http://iase.disa.mil/pki/eca/

Pages/index.aspx

Within 72 hours report as much of the following as possible:

 Company name

 Company point of contact (POC)

 Data Universal Numbering 

System (DUNS) number

 Contract number(s) or other type 

of agreement affected

 Contracting officer or other 

agreement POC

 USG program manager POC

 Contract or other agreement 

clearance level

 Facility CAGE code

 Facility clearance level

 Ability to provide operationally 

critical support

 Date incident discovered

 Location(s) of compromise

 Incident location CAGE code

 DoD programs, platforms, or 

 systems involved 

 Type of compromise

 Description of technique or 

method used in incident

 Incident outcome

 Incident/Compromise narrative 
All medical materiel to be shipped to overseas locations may be sent to a Medical Air Bridge or 

to the Defense Distribution Norfolk Virginia. 

Instructions on when to use these trans-shipment points are located at the following website: 

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%20Supplier%

20Information/OCONUS_Medical.pdf

Page 2 Only shipments of medical supplies are authorized to use these facilities. 

Contracts with “Standard Practice for Commercial 

Packaging” (ASTM D3951) have the requirement of 

QUP of one item per container. Bulk packaging is not 

acceptable and shipped material should be ready for use 

upon arrival at the depot.

DLA Land and Maritime is emphasizing items need to be 

correctly packaged according to “Standard Commercial 

Practice for Packaging” (ASTM D3951) when this 

standard is invoked in the contract. ASTM D3951 

establishes the MINIMUM requirements for packaging 

of supplies and equipment. If MIL-STD-2073 is in the 

contract, then this commercial standard is not 

applicable. MIL-STD-129 (latest revision) marking 

standard applies to all contracts.

Key areas of importance:

1. QUP (Quantity Per Unit Pack) = 001 if unit of 

issue is Each (EA) unless otherwise stated in the 

contract. Other units of issue such as Package 

(PG), Box (BX), and others may apply and 

should have a corresponding quantitative 

 expression such as 1 box = 10 each etc. (example 

for reference only)

2. Wood packaging material (WPM), mandatory heat 

treated stampings required

3. No loose-fill products allowed

The Department of Defense expanded the use of this 

document in March of 2013, with the implementation of 

specific items of supply as defined in the contract. 

Suppliers can obtain a copy of ASTM D3951 from the 

following source for a minimal charge: the American 

Society of Testing and Materials (https://www.astm.org/

Standards/D3951.htm). The Government does not provide 

a copy of this document. Frustrated shipments can delay 

payment to suppliers if material arrives damaged or in an 

unacceptable condition until 

resolution takes place. The possibility 

exists material can be shipped back to 

the supplier for corrective action for 

failure to comply with standards 

referenced in contracts, in order to 

ensure material integrity. 

Standard Practice for Commercial Packaging

Medical Supplies for Overseas Shipment

Reminder to Identify Hazardous Materials on Your DIBBS Quote 

When submitting a quote on DIBBS for hazardous material as defined in FAR 52.223-3, contractors are reminded to 

identify the material as hazardous and to indicate the standard/statute that 

governs the Hazardous Warning Label requirements applicable to the material.

The document at the following link provides instructions on how to complete 

portions of the DIBBS quote when hazardous material is being offered. 

http://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%

20Supplier%20Information/DIBBS%20Notice_SIRC_Submission%20of%20Haz%

20Material%20on%20DIBBS.docx.

Please contact the DIBBS helpdesk at dibbsbsm@dla.mil for any questions.
Coming Later This Year!

In order to standardize procurement transactions across the Federal Government, the Federal Acquisition Regulation 

(FAR) Subpart 4.13, Unique Procurement Instrument Identifiers, has been amended to implement a uniform award 

identification system referred to as Procurement Instrument Identification (PIID).

Beginning October 1, 2017:

* Task/delivery order numbers will be issued with a unique 13-character delivery order number as described above, 

containing an "F" or an "M" in the 9th position; the current 4-character supplementary call number identifier will no 

longer be utilized.

* An "M" in the 9th position of the PIID will identify purchase orders and task or delivery orders issued by the 

enterprise FedMall system.

* All modifications, including modifications to calls and task/delivery orders, will utilize a 6-character format, added 

to the 13-character PIID being modified.

Please monitor the DIBBS Notices (https://www.dibbs.bsm.dla.mil/Notices/) and/or the Supplier Information 

Resource Center (SIRC) (http://www.dla.mil/HQ/InformationOperations/Business/EBSSupplierResources.aspx) for 

updates.

Procurement Instrument Identification (PIID) Changes

Page 3

Effective April 14, 2017, the Columbus bid room is closing. DLA Land and 

Maritime will no longer accept proposals by email at 

Contractor.Proposal.DLA.Land.and.Maritime@dla.mil, by facsimile at 

614-692-4275, or by postal mail at 3990 E. Broad St. (DSCC-BPSF (Bldg. 20, 

room A2S008) PO box 3990) Columbus, OH 43218. 

Offerors may use any transmission method authorized by the solicitation on 

open RFPs, IFBs, and other RFQs that do not have a quote button. Unless 

prohibited by the solicitation, electronic upload (via the Offer icon found on the 

DIBBS RFP search tab) is preferred as it provides the offeror a printable receipt 

for proposal submission. For solicitation questions, please see the point of 

contact listed in Block 7 for SF 1449s or Block 10 for SF 33s. For upload 

proposal help and more information please see: Upload Proposal DIBBS 

Help.docx

DLA Land & Maritime Bid Room Closure

Did you Know?

Once a user has a cFolders account and leaves or it is terminated, that 

cFolders account cannot be reused. You need to set up a new DIBBS 

account and then a new cFolders account.
If there are attachments to your award or modification document, you will find a section titled “Attachments” with 

a subsection titled “List of Attachments” on the last page. Below are the steps you will need to follow to access 

those attachments if you are using Adobe Acrobat Reader X (10.1.3). The steps for older versions of Adobe Acrobat 

Reader may vary. The latest Adobe Acrobat Reader can be downloaded at:

http://get.adobe.com/reader/. (Note: this is a third party software. For support please contact Adobe directly.)

1. Open the PDF document either from the link in the email notification or by searching for the award on DLA 

Internet Bid Board System (DIBBS).

2. Position the cursor over the center of the award document.

3. A floating tool bar appears. Click the Adobe Acrobat Reader logo at the right end of the 

tool bar. 

4. This opens another tool bar on the left hand side of the award document.

5. On this tool bar, click the paper clip icon.

6. This will open a list of attachments on the left hand side of the award document.

7. Click each attachment in the list to view them.

Attachments to Awards and Modifications 

DIBBS Scheduled Downtimes!

April: Saturday, 8th — Sunday, 9th 1700—0600; Friday, 14th — Monday, 16th 1800—0600

May: Saturday, 20th—Sunday, 21st 1700—0600

June: Saturday, 10th — Sunday, 11th 1700—0100; Saturday, June 17th — Sunday, June 19 1700—0600

DIBBS may have intermittent access during these times

Page 4

Contractors and grants recipients are reminded in most cases registration in 

SAM is required in order to receive an award. SAM.gov registration is FREE. 

There is NO FEE to register or maintain your SAM.gov registration. If you 

get an email, text, or phone call from a company asking you to contact 

them right away about your SAM.gov registration or if you are asked to pay 

money to complete or renew your SAM.gov registration, be cautious. These 

messages are not from the Federal Government. You may complete or update your registration at www.sam.gov. 

SYSTEM FOR AWARD MANAGEMENT 

(SAM) REGISTRATION