DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

July 31, 2015 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1172, 

Revise DLMS 527D Due-In and Prepositioned Materiel Receipt (PMR) to Support 

Commodity-Unique Mapping Product Requirements (Supply)

The attached change to DLM 4000.25, Defense Logistics Management Standards is 

approved for implementation. The updated DLMS implementation convention (IC) will be posted 

to DLMSO Web site at www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp within 10 days 

from the above date. DLA Mapping Enterprise Business System (MEBS) and DLA Distribution 

Standard System (DSS) are targeted to implement this change in September 2015. This change 

does not impact Service systems.

Addressees may direct questions to Ms. Mary Jane Johnson, email: 

Mary.Jane.Johnson@dla.mil, or Mr. Rafael Gonzalez, email: Rafael.Gonzalez@dla.mil. 

Others must contact their designated Supply PRC representative available at 

https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

 

DONALD C. PIPP

Director

Defense Logistics Management 

Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)
Attachment, ADC 1172

Page 1

Attachment to ADC 1172

Revise DLMS 527D Due-In and PMR to Support Commodity-Unique 

Mapping Product Requirements

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Agency (DLA) Information Operations at Ogden 

J62DCB Branch Chief, Charlene Smith, Telephone COMM: 801-586-0352, DSN: 586-0352, 

email: Charlene.Smith@dla.mil

b. Functional POC: DLA Distribution Mapping Richmond, David Gambrell, 

Telephone COMM: 804-279-6586, DSN: 586-6586, email: David.Gambrell@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: Defense Distribution Mapping 

Activity/Mapping Customer Operations

3. REFERENCES:

a. Approved DLMS Change (ADC) 348, Revise DLMS Supplement 527R and 527D in 

Support of Mapping Product Requirements, dated October 26, 2009

b. DLM 4000.25, Defense Logistics Management Standards (DLMS)

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change identifies several mapping product unique 

data elements for the DLMS 527D Due-In and Prepositioned Materiel Receipt (PMR) 

transactions. Mapping Enterprise Business System (MEBS) sends the PMR to Distribution 

Standard System (DSS). These data elements are: Mapping Product Type, Cycle Frequency for 

Flight Information Program (FLIP) products, Mapping Product Procurement Type, Total 

Automatic Initial Distribution (AID) Quantity, and AID Required Indicator. Of those data 

elements, DLA has identified the following as mandatory for use with due-in and PMR for 

mapping products: AID Required Indicator, Mapping Product Type, and Mapping Product 

Procurement Type.

b. Background:

(1) Mapping Customer Operations (MCO) is in the process of designing and 

deploying a new system, MEBS, to provide a means to convey mapping data from MEBS to DSS 

in DLMS X12 format. As a result, several data elements were identified as needed for the DLMS 

527D PMR going from MEBS to DSS for mapping products. Note that ADC 348 (Reference 3.a.) 

previously added mapping data to the DLMS 527D.
Attachment, ADC 1172

Page 2

(2) Today MEBS provides DSS the data in a flat file. This change will allow 

MEBS to provide the data more efficiently as part of the 527D PMR transaction that MEBS already 

sends to DSS. 

c. Approved Change in Detail: Revise the DLMS 527D implementation convention 

(IC) to add the following data elements when supporting mapping product requirements:

(1) Mapping Product Type identifies the type of map product. The authorized 

code values are identified in paragraph 9.a

(2) Cycle Frequency identifies the number of days that a FLIP Map product is 

effective before mandatory disposal. 

(3) Total AID Quantity represents the number of subscriptions and assists in 

determining depot workload. 

(4) The AID Required Indicator identifies the requirement to utilize Total AID 

Quantity in determination of storage location.

(5) Mapping Product Procurement Type identifies the reason for procurement for 

the map product. It is used to determine hierarchy for the effective date range and map edition. 

The code values are identified in paragraph 9.a.

d. Revision to DLM 4000.25 DLMS (Reference 3.b.): 

(1) Revise the DLMS 527D IC as shown in Enclosure 1.

(2) Revise DLM 4000.25, DLMS, Volume 2, as shown in Enclosure 2 to:

(a) Update Table of Contents to add new Appendix 7 entry.

(b) Update Appendix 7 index for new entry.

(c) Add Appendix 7.XX1 to add new appendix for the Mapping Product 

Relevant Data. 

e. Approved Transaction Flow: MEBS will include mapping data, which it currently 

provides to DSS in a flat file, in the DLMS 527D PMR, thereby eliminating the need for the 

separate flat file.

f. Alternatives: Current inefficient, non-DLMS compliant process using separate flat 

file for the data.

5. REASON FOR CHANGE: This change is required to consolidate required information 

associated with mapping products that will be conveyed in the DLMS 527D and, thereby, 

eliminate a separate data feed for this information. This requirement is critical for DSS processing 

because the addition of the requested elements aids in correctly identifying materiel at time of 

receipt, inventory, and care for the supplies in storage, proper disposal, and issues to the customer.

 1 The Appendix number will be assigned when the ADC is published into DLM 4000.25, DLMS, Volume 2.
Attachment, ADC 1172

Page 3

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: The advantage to adding the Mapping Product Type, Cycle Frequency 

for FLIP products, Mapping Product Procurement Type, Total AID Quantity, and AID Required 

Indicator to the DLMS 527D is that it aids in identification of the proper map products in DSS 

processes. Currently, DSS is receiving this information in a flat file and has system logic to 

properly interpret all of the data elements now being incorporated in the 527D. DSS and MEBS 

identified that these data elements were needed for receipt processing of mapping supplies and 

would not like to experience an interruption in the transition between a flat file and the DLMS 

527D transaction format.

b. Disadvantages: There are no known disadvantages.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: September 2015.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: DLA states that without this additional 

information provided in the PMR, shipment processing for subscriptions (AID) will be increased 

by 4-6 hours, equating to $72-$108 more salary per line. At 10,000 receipts per year, this will be 

approximately $800,000 more in direct labor costs.

9. IMPACT:

a. New DLMS Data Elements: This ADC adds the following new DLMS Data 

Elements for inclusion in the DLMS Data Dictionary: 

# New DLMS Data Element Explanation

1 Mapping Product Type

Length = 1 

Type = Alphanumeric 

By this change, DLMS becomes 

the authoritative source for this 

code; changes to the code values 

must be submitted as a PDC to 

DLMSO.

Identifies the type of mapping product. Current authorized code values 

and definitions are:

CODE EXPLANATION

1 Lithographs

2 Digital Data Products/ Plastics 

3 Publications

4 Catalogs

5 Download Only

6 Download/Lithographic

7 Video Laser Disc Products

8 Flip - Flight Information Program 

9 Navigational Filmstrips

P Gridded Air Photos

2 Mapping Product Cycle Frequency

Length = 9

Type = Numeric 

Provides the frequency that FLIP products will be distributed in days,

which constitutes a FLIP cycle. Mapping Product Cycle Frequency 

identifies the number of days that a FLIP Map product is effective before 

mandatory disposal.

3 Mapping Product Total Automatic 

Initial Distribution (AID) Quantity

Length = 9

Type = Numeric

Provides the total quantity of automatic distribution of a stock number.

Total AID Quantity represents the number of subscriptions and assists in 

determining depot workload

4 Mapping Product Automatic Initial 

Distribution (AID) Required 

Indicator 

Length = 1

Type = Alphanumeric

Indicates an AID or subscription requirement exists for the materiel.

Values: 

Y Yes

N No
Attachment, ADC 1172

Page 4

# New DLMS Data Element Explanation

5 Mapping Product Procurement 

Type

Length = 1

Type = Alphanumeric 

By this change, DLMS becomes 

the authoritative source for this 

code; changes to the code values 

must be submitted as a PDC to 

DLMSO.

Identifies the type of procurement for mapping products.

Current authorized code values and definitions are:

CODE EXPLANATION

0 Redistribution Action

1 New Item

2 Revision of existing item

3 Reprint of existing item

4 Reprint of new item

5 Corrected reprint

6 Procured Item with Same Edition

b. Changes to DLMS Data Elements: No changes to existing DLMS data elements.

c. Accredited Standards Committee (ASC)_X12 Data Maintenance Action. DLMSO is 

submitting data maintenance action for establishment of the following ASC X12 data element 1270 

codes:

(1) MPT - Mapping Product Type Code.

(2) MPP - Mapping Product Procurement Type

d. Automated Information Systems (AIS):

(1) DLA MEBS (MCO) and DLA DSS must implement this change.

(2) No impact to Service systems.

e. DLA Transaction Services: DLA Transaction Services must ensure that the DLMS 

data map for 527D includes the new data elements.

f. Non-DLM 4000.25 Series Publications: None identified. DLA Distribution must 

update their internal guidance, as needed, for identified revisions to the DLMS 527D as it 

replaces the separate flat file currently used.

10. PDC 1172 Response Table:

Enclosures

Component Component Response DLMSO Response

DLA Concur without comment from DLA MEBS, DLA 

DSS, and DLA Supply.

Noted

Marine Corps Concur with PDC as written. Noted.

Air Force No Response No impact

Army No Response No impact

Navy No Response No impact

USTRANSCOM Abstains. No impact.
Enclosure 1, ADC 1172

Page 1 

ENCLOSURE 1 TO ADC 1172

Revise DLMS 527D Due-In and Prepositioned Materiel Receipt (PMR) to Support CommodityUnique Mapping Product Requirements

527D Change Table

# Location DLMS 527D Due-In and PMR Reason

1 Introductory 

Notes

Add ADC 1172 to DLMS Introductory note:

- ADC 1172, Revise DLMS 527D Due-In and 

Prepositioned Materiel Receipt (PMR) to Support 

Commodity-Unique Mapping Product Requirements 

Identifies DLMS Changes included in the 

DLMS Supplement.

2 2/DD/080 Combine existing segment level notes 1 and 2, add 

new segment level note 2:

1. Use in non-procurement source due-in 

transactions only, to stratify the due-in quantity by 

the applicable weapon system. Use only when 

weapon system designator information was provided 

for the associated materiel return. This use is a 

DLMS enhancement; see introductory DLMS note

4a. 2.The sum of the individual quantities in

DD07, reported by repetition of this segment, may 

not exceed the quantity reported in RCD02 of the 

2/RCD/040 loop.

2. Use with due-in and PMR to support mapping 

product data. Authorized DLMS migration 

enhancement for mapping products. Refer to ADC 

1172.

To support inclusion of mapping data 

requirements in the DD segment.

3 2/DD01/080 Open DD01, 1271 Industry Code Use in combination with DD02 to provide 

the value for the DD02 Mapping Product

Procurement Type. 

4 2/DD02/080 Open DD02 and add local code MPP with DLMS 

notes:

MPP Mapping Product Procurement Type

1. Use to identify Mapping Product Procurement 

Type. DD01 code values authorized for use with 

MPP are identified in DLM 4000.25, DLMS, 

Volume 2. Required for due-in and PMR for 

mapping products. 

2. At this time a local code MPP is established for 

use in 527D version 4010. A data maintenance 

action has been submitted for establishment of 

MPP - Mapping Product Procurement Type in a 

future version.

To support mapping product 

requirements. 

The Mapping Product Procurement Type

code codes will be published in DLMS, 

Volume 2, Appendix 7, as shown in 

Enclosure 2.

5 2/DD03/080 Change usage from ‘Must Use’ to ‘Use’. Change is necessary because mapping 

products may use the DD segment as 

documented in this change, but DD03 is 

not used with due-in or PMR associated 

with mapping products.
Enclosure 1, ADC 1172

Page 2

# Location DLMS 527D Due-In and PMR Reason

6 2/DD04/080 Change usage from ‘Must Use’ to ‘Use’. Change is necessary because mapping 

products may use the DD segment as 

documented in this change, but DD04 is 

not used with due-in or PMR associated 

with mapping products.

7 2/DD05/080 Change usage from ‘Must Use’ to ‘Use’. Change is necessary because mapping 

products may use the DD segment as 

documented in this change, but DD05 is 

not used with due-in or PMR associated 

with mapping products.

8 2/DD07/080 Change usage from ‘Must Use’ to ‘Use’. Change is necessary because mapping 

products may use the DD segment as 

documented in this change, but DD07 is 

not used with due-in or PMR associated 

with mapping products.

9 2/DD08/080 Open DD08 with DLMS note:

DLMS Note: Use to provide the Automatic Initial 

Distribution Required indicator. Indicates whether 

an Automatic Initial Distribution or subscription 

requirement exists for the materiel. A "Y" 

indicates yes; an “N” indicates no. Required for 

due-in and PMR for mapping products. If the 

Automatic Initial Distribution Required Indicator 

is "Y", then 2/QTY01/310 code AH, Total 

Automatic Initial Distribution Quantity, is 

required.

Supports mapping product requirements.

Indicates an automatic initial distribution 

or subscription requirement exists for the 

materiel. Code values: ‘Y’ for Yes and 

‘N’ for No

The AID Required Indicator identifies in 

the due in and PMR to utilize Total AID 

Quantity in determination of storage 

location. 

10 2/DD09/080 Open DD09,1271 Industry Code Use in combination with DD10 to provide 

the code value for the DD10 MPT, 

Mapping Product Type.

11 2/DD10/080 Open DD10 and add new local code MPT for 

Mapping Product Type with DLMS notes:

MPT Mapping Product Type

DLMS Note: 

1. Use to identify Mapping Product Type. Code 

values authorized for DD09 entry with MPT are 

identified in DLM 4000.25, DLMS, Volume 2. 

Required for due-in and PMR for mapping 

products. 

2. At this time a local code MPT is established for 

use in 527R version 4010. A data maintenance 

action has been submitted for establishment of 

MPT - Mapping Product Type Code in a future 

version.

Supports mapping product requirements.

Code identifying the type of mapping 

product. 

The Mapping Product Type code values

will be published in DLMS, Volume 2, 

Appendix 7, as shown in Enclosure 2.
Enclosure 1, ADC 1172

Page 3

# Location DLMS 527D Due-In and PMR Reason

12 2/QTY/310 Revise segment level DLMS note 2:

1. Use the 2/QTY/310 loop for due-in transactions 

only to stratify the total due-in quantity referenced 

in the 2/RCD/040 loop by receiving activity. 

Stratification by receiving activity within a single 

due-in transaction is a DLMS enhancement. See 

introductory DLMS note 4a. UIT/IUID information 

cannot be provided for quantities stratified by the 

2/QTY/310 loop.

2. The 2/QTY/310 Use of the QTY segment is an 

authorized DLMS enhancement for use by DLA 

Disposition Services and for use with mapping 

products. use to provide the Disposition Services 

Complete Container Count.

Refer to ADC 1021 and ADC 1172.

Supports mapping product requirements.

13 2/QTY01/310 Add qualifier 5U with DLMS note:

5U Frequency

DLMS Note: Use to identify the Mapping Product 

Cycle Frequency. This identifies the number of 

days that a Flight Information Program Map 

product is effective before mandatory disposal. 

Use with due-in and PMR for mapping products. 

Authorized DLMS migration enhancement. Refer 

to ADC 1172. 

Supports mapping product requirements.

Provides the frequency that FLIP products 

will be distributed in days, which 

constitutes a FLIP cycle.

Mapping Product Cycle Frequency 

identifies the number of days that a FLIP 

Map product is effective before 

mandatory disposal.

14 2/QTY01/310 Add qualifier AH with DLMS note:

AH Number of Message Recipients

DLMS Note: Use to identify the Total Automatic 

Initial Distribution Quantity. This represents the 

total number of subscriptions. Must use with duein and PMR for mapping products when the 

2/DD08/080 Automatic Initial Distribution 

Required indicator is "Y". Authorized DLMS 

migration enhancement. Refer to ADC 1172. 

Supports mapping product requirements.

Provides the total quantity of automatic 

distribution of a stock number.

Total AID Quantity represents the number 

of subscriptions and assists in determining 

depot workload
Enclosure 2, ADC 1172

Page 1

ENCLOSURE 2 TO ADC 1172

Revise DLMS 527D Due-In and PMR to Support Commodity-Unique Mapping Product 

Requirements

Revise DLM 4000.25, DLMS, Volume 2, Supply Standards and Procedures, to update the Table 

of Contents as needed, Appendix 7 index as needed, and add two new Appendix 7 code lists.

A. Update Table of Contents for the new Appendix 7.XX, Mapping Product Relevant 

Data Elements.

B. Revise Appendix 7 Index to add new appendix:

NUMBER TITLE

AP7.XX Mapping Product Relevant Data Elements

C. Add New Appendix 7.XX, Mapping Product Relevant Data Elements

AP7.XX APPENDIX 7.XX

Mapping Product Relevant Data Elements

AP7.XX.1. GENERAL. This appendix provides a consolidated reference resource for mapping 

product relevant data elements and their associated code sets. The following data elements are 

included in this appendix.

AP7.XX.1.1. Mapping Product Type.

AP7.XX.1.2. Mapping Product Procurement Type

AP7.XX.2. MAPPING PRODUCT TYPE

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphanumeric 

EXPLANATION: Identifies the type of mapping product. 

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “MPT – Mapping Product Type Code”

CODE EXPLANATION

1 Lithographs
Enclosure 2, ADC 1172

Page 2

2 Digital Data Products/ Plastics

3 Publications

4 Catalogs

5 Download Only

6 Download/Lithographic

7 Video Laser Disc Products

8 Flip - Flight Information Program

9 Navigational Filmstrips

P Gridded Air Photos

AP7.XX.3. MAPPING PRODUCT PROCUREMENT TYPE

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphanumeric 

EXPLANATION: Identifies the type of procurement for mapping products.

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “MPP – Mapping Product Procurement 

Type Code”

CODE EXPLANATION

0 Redistribution Action

1 New Item

2 Revision of existing item

3 Reprint of existing item

4 Reprint of new item

5 Corrected reprint

6 Procured Item with Same Edition