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ADC 183 

DS 511R Requisition Revision 

Supporting DOD EMALL Part Number Catalog Orders 

1. ORIGINATOR: DLA Order Fulfillment (OF) Lead (DSCR-BAA) 804-279-5500, DSN 

695-5500, DLA OF Web-based Ordering (WBO) lead (DSCR-BAA) 804-279-5831, DSN 

695-5831 and DLA J-339 

2. FUNCTIONAL AREA: 

a. Primary: Supply 

b. Secondary(ies): Procurement, Finance 

3. REQUESTED CHANGE:

a. Title: DS 511R Requisition Revisions Supporting DOD EMALL Part Number 

Catalog Orders 

 b. Description of Changes: This change provides for identification of contract number, 

unique order number, sales price, and contract price in the 511R as applicable to part number 

orders for DLA supplied items under DLA contracts for DOD EMALL. 

c. Background: 

(1) This change is required to support the BSM part number ordering requirements. 

Beginning with the release 2.2 of DLA BSM, the existing DLA EPPI (long term contract – 

direct vendor delivery) part number ordering systems and associated contracts will be moved 

to the BSM system and the EPPI systems shut down. BSM has adopted the 511R Transaction 

Set, 4010 convention, as the EDI transaction set for ultimate use for both NSN and part 

number ordering. Part-numbered catalogue orders from EMALL to BSM will be sent via 

511R. BSM will convert the 511R into a sales order and generate the 850 vendor order after 

receiving the 511 from EMALL. 

(2) With the conversion of EPPI systems to BSM processes, BSM OF and 

Procurement (PR) communities have determined that the 511R transaction needs to provide 

for the below listed data elements in the 511Rs it receives no later than January 2006. The 

DOD EMALL will create and directly send the 511R for requisitions reflecting this 

information for DLA part numbered items based upon customer ordering from commercial 

catalogs hosted on DOD EMALL. 

 Contract Number (PIIN) (maximum of 17 characters due to BSM limitations). 

This would be the contract number from which the item is being ordered. 

DLMSO comment: The Defense Federal Acquisition Regulation governs the 

field size for PIIN which is 19 positions. 
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 Internal Order Number (minimum 12, maximum 15 characters due to BSM 

limitations). Essentially this is the unique order number identifier and is 

associated with the contract number to uniquely identify requisitions made against 

specific DLA part number item contracts. This identification is needed to capture 

and track all requisitions made against specific contracts. DOD EMALL shall use 

this data element for its Modular Ordering Management System (MOMS) number. 

 Sales Price (10 characters including decimal point). This is the price that the 

requisitioner is to be charged. 

 Contract Price (10 characters including decimal point). This is the price that the 

vendor/supplier of the part can invoice. 

The Sales Price and Contract Price are required in order to eliminate/lessen the 

opportunity for bouncing/rejecting the requisition due to a mismatch in selling price or 

invoicing price. If there is a mismatch, they will also provide for error detection since 

it will be clear which element caused the mismatch. 

d. Procedures: Revise DLMS Supplement (DS) 511R as follows. This change does not 

impact related follow-on transactions. These data elements are not perpetuated to the 

requisition modification, cancellation, followup, or supply/shipment status transactions. 

Location DS 511R Revision Reason Federal 

IC 

Impact 

2 /N901/20 Add new qualifier and DLMS Note: 

CT Contract Number 

DLMS Note: 

1. Use to identify the contract number associated with DOD 

EMALL/part numbered catalog order. 

2. DLMS enhancement; see introductory DLMS 2a. 

Supports new business 

rules. 

Add 

qualifier 

during 

next 

update. 

2 /N907-

C04001/20 

Add new qualifier and DLMS Note: 

IL Internal Order Number 

DLMS Note: 

Use to identify the unique order number associated with the 

contract number (qualifier CT) above for the DoD EMALL/part 

numbered catalog order. DOD EMALL shall use this to provide 

the Modular Ordering Management System (MOMS) order 

number.

Supports new business 

rules and is required for 

identification of 

EMALL orders for 

tracking purposes. 

Add 

qualifier 

during 

next 

update. 

2PO1/30 Add new segment level note: 

DLMS Note: 

Use two repetitions of the PO1 segment when passing multiple 

prices associated with DOD EMALL/part-numbered catalog 

orders. 

Clarification No impact 

2PO102/30 Change usage column from “must used” to “used” and add 

DLMS Note: 

DLMS note: Must use in initial PO1 segment. Do not use in 

subsequent P01 segment if provided.

Quantity is required, but 

does not need to be 

repeated when second 

unit price is provided. 

No impact 
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Location DS 511R Revision Reason Federal 

IC 

Impact 

2PO103/30 Change usage column from “must used” to “used” and add 

DLMS Note: 

DLMS note: Must use in initial PO1 segment. Do not use in 

subsequent P01 segment if provided.

Unit of issue/purchase 

unit is required, but does 

not need to be repeated 

when second unit price 

is provided. 

No impact 

2PO104/30 Add DLMS note 2: 

Unit Price 

 DLMS Note: 

1. Use for nonstandard and nonreimbursable (free issue) 

material. For nonstandard material, express the estimated dollar 

amount in whole dollars. Do not include decimals or cents. For 

nonreimbursable material, indicate 0 dollars. 

2. Use for DOD EMALL/part-numbered catalog orders to 

specify the contract price and the billed price. Must use a 

second repetition of the PO1 segment to identify second price. 

Supports new business 

rules 

No impact 

2PO105/30 Add new qualifiers and notes for Basis of Unit Price Code 

CT Contract 

DLMS Note: Used on the second iteration of the PO1 segment 

on DOD EMALL/part-numbered catalog orders to indicate the 

contract unit price that the vendor/supplier of the part can 

invoice.

AA Bill 

DLMS Note: Used on the first iteration of the PO1 segment on 

DOD EMALL/part-numbered catalog orders to indicate the 

unit price that the requisitioner is to be billed.

Syntax rules require that 

the type of unit price be 

identified. 

Add 

qualifiers 

during 

next 

update. 

2PO106/30 Change usage column from “must used” to “used” and add 

DLMS Note: 

DLMS note: Must use in initial PO1 segment. Do not use in 

subsequent P01 segment if provided.

Material identification is 

required, but does not 

need to be repeated 

when second unit price 

is provided. 

No impact 

2PO106/30 Add new DLMS Note 2 for Qualifier MG: 

MG Manufacturer's Part Number 

DLMS Note: 

1. Use to identify nonstandard material. 

2. During the DLSS/DLMS transition, this field will be used to 

perpetuate/populate the MILS stock number field. During 

this time, field size is restricted to 15 positions; field size is 

expanded to 32 positions for DOD EMALL/partnumbered catalog orders forwarded to DLA BSM. See 

introductory DLMS note 3d. 

Supports new business 

rules 

No impact 

2P0110/30 Add Data Element DLMS note: Use PO110 and PO111 when 

both one of CN or ZB and JP is needed. 

Add new qualifier and DLMS note: 

JP Package Type Code

DLMS Note: Must use to indicate Outside Continental United 

States (OCONUS) shipment. When used, the paired data 

element 234 will cite 1 indicating that packaging must meet 

OCONUS specifications.

Clarification Add 

qualifier 

during 

next 

update 
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 e. Possible Alternatives: No alternative. If changes are not implemented, BSM will not 

be able to receive part number requisitions from DOD EMALL catalog orders. 

4. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: BSM will be able to receive 511R requisitions for part numbered items 

covered by DLA contracts. 

b. Disadvantages: With the termination of each of the DLA EPPI systems, DOD 

EMALL shall be unable to order part numbered items from DLA.

5. IMPACT: Related follow-on actions subsequent to the requisition may be impacted by 

the change to the field size of the part number field, e.g., supply discrepancy reports and 

material returns procedures