Connecting Suppliers with DLA

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Issue 30

October 2023

2023 TKO 

Mark Your Calendars!

TKO SEMINARS ARE FREE!

Learn how to do 

business with the 

Government!

November 7-8, 2023

HELD VIRTUALLY

9:00 AM - 2:30 PM (EST)

Register at: 

https://tko.dla.mil/

Find other Training 

Opportunities here: 

DLA Small Business Training

www.dla.mil

www.facebook.com/dla.mil

www.twitter.com/dlamil

www.youtube.com/user/

dodlogisticsagency

RPPOB: REPLENISHMENT PARTS 

PURCHASE OR BORROW 

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DoD Manual 4140.01 (PDF) Volume 9 allows contractors to buy or borrow partnumbered items to reverse engineer at their own expense. Contractors interested 

in the Reverse Engineering Program can submit their Reverse Engineering Request and we will get back to you in a timely manner.

The contractor will physically examine the item; produce drawings and specifications through technical analysis performed during the reverse engineering process, and provide same for review. The contractor and the Government agree 

when the borrowed part will be returned or a Source Approval Request (SAR) 

package will be provided to the Government.

Domestic business concerns may purchase, borrow, or view replenishment parts 

for the following purposes:

• Design replication, product improvement or modification, and alternate 

sourcing through product identification or reverse engineering practices;

• Development of data packages required to obtain approval to sell like parts to 

the Government; and,

• Enhance competition with resultant cost reduction by obtaining alternative 

sources of supply and manufacturing. 

For repeat customers, please refer to the link below to access the Part Catalog 

and any service you need.

For more details please go to https://www.dla.mil/Aviation/Offers/Engineering/

RPPOB/ 
DLA recently revised Procurement Note C03, Contractor Retention of Supply Chain Traceability; the note is included in 

all solicitations and awards in accordance with DLAD 4.703.

Summary of changes:

For reference, the full text of procurement note C03 is included below and can also be found in the DLAD at: 

https://www.dla.mil/Portals/104/Documents/J7Acquisition/DLAD_REV-5withPGI_6-20-23.pdf. 

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020) 

(1) By submitting a quotation or offer, the contractor is confirming it currently has, or will obtain before delivery, and 

shall retain supply chain traceability documentation, as described in paragraph (2) of this procurement note, demonstrating the item conforms to the technical requirements, and, for part numbered items, is from an approved manufacturer. 

(2) Supply Chain Traceability Documentation 

(i) Supply chain traceability documentation shall include: basic item description; part number; drawing or 

specification; national stock number; manufacturing source; manufacturing source’s Commercial and Government Entity (CAGE) code; and clear identification of the name and location of all supply chain intermediaries 

between the manufacturer to the contractor to Government acceptance. 

(ii) Supply chain traceability documentation shall also include, when available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers. For part numbered items, contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection 

and Avoidance Program (CDAP) website: 

(http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection- AvoidanceProgram/). 

CONTRACTOR RETENTION OF 

SUPPLY CHAIN TRACEABILITY

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paragraph (1) paragraph (2) paragraph (3)

“Contractor” no longer excludes manufacturerAdded requirement for traceability to include 

the drawing or specification

Traceability is now required 

to be provided within three 

business days

Clarifies that traceability needs to show 

that the item conforms to technical requirements OR, when it is a part numbered item, is from an approved manufacturer

Traceability is now required to include manufacturer’s batch identification for item(s), 

when available (changed from “should” to 

“shall”)

Traceability must be retained for ten years 

(previously six)

Moved and expanded on requirement for 

documentation of inspections and tests
(2) Supply Chain Traceability Documentation 

(iii) In addition, the contractor will obtain, retain, and provide to the contracting officer written documentation of all inspections and tests necessary to substantiate that the supplies furnished under this contract 

conform to contract requirements, including any applicable technical requirements for specified manufacturers’ parts. Such records shall include, without limitation, test reports, test data, material certification, and 

manufacturing process sheets, in addition to any other information identified in the technical specifications 

applicable to the item. 

(3) The contractor shall make supply chain traceability documentation available to the contracting officer within 

three business days upon the contracting officer’s request. The contracting officer determines the acceptability and 

sufficiency of documentation. The contractor shall retain supply chain traceability documentation for ten years after 

final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or 

provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting 

officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of 

delivered supplies.

CONTRACTOR RETENTION OF 

SUPPLY CHAIN TRACEABILITY (CONT.)

LAND SUPPLY CHAIN - “HOT” ITEMS LIST

Do you have parts on hand? Government surplus?

Manufacturers’ overruns? 

DLA Land Supply Chain has posted a list of items that are urgently needed at: Selling to DLA Land and Maritime

We are looking for readily available and usable 

material. We are asking our industry partners to 

review this list and let us know if you have surplus, 

manufacturers’ overruns, or residual inventory. 

The intent is to update this list monthly so please 

check back regularly. 

Please submit inquiries to FL.AvailMat@dla.mil .

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October 9-11, 2023

AUSA Annual Meeting & Expo: The greatest land power exposition and professional development forum in North 

America is held each year during the Association of the United States Army Annual Meeting. The three-day Annual 

Meeting is intended to convey the Army's message by showcasing organizational strengths and showcasing a wide 

range of commercial goods and services. AUSA completes this mission during the whole event by offering engaging 

panel debates, and seminars on crucial military and national security topics, as well as several worthwhile networking 

events and exhibits open to all attendees. DLA Corporate Events booth #607.

October 31 - November 3, 2023

NDTA Fall Meeting: The NDTA Fall Meeting is a four-day annual event co-sponsored with USTRANSCOM that offers 

government and industry the chance to jointly identify and resolve logistics and transportation issues, learn about 

cutting-edge technologies, develop best practices, and forge professional and interpersonal relationships. The theme 

for this year, "Advancing U.S. Power Projection with Allies & Partners," considers the highly competitive global strategic environment and the need to exercise leadership in close coordination with allies and partners to provide the logistics and transportation capability and capacity to support U.S. national security interests on a global scale. DLA 

Corporate Events booth #313.

December 18-21, 2023

DOD Maintenance Symposium: The Symposium is the only DOD gathering that is exclusively dedicated to the 

maintenance of weapon systems and equipment. Defense maintenance and sustainment experts from government, 

business, and academia will meet in San Diego, California, to discuss the top DOD maintenance challenges through 

panels, presentations, and technical sessions that bring together professionals from the public, private, and governmental sectors. To accomplish the objectives outlined in the National Defense Strategy, the Department must be successful in its urgent and continuous readiness recovery path. DLA Corporate Events booth #1021.

Visit DLA Events for more information or for questions about the upcoming events above, use the event 

links or contact corporateevents@dla.mil. 

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UPCOMING EVENTS

DLA CAPSTONE EVENTS

• November 15-17, 2023: DLA Troop Support Clothing and Textiles Joint Advanced Planning 

Brief for Industry (JAPBI)

• November 2023: DLA/Industry Association Meeting – Demand Forecast

• April 2024: DLA Energy Worldwide Energy Conference

• May 2024: DLA Aviation Senior Executive Partnership Roundtable (SEPRT)

• Small Business Outreach

• DLA Enterprise Industry Days
DLA APPLICATION RESOURCES

DLA Internet Bid Board System

• DLA Internet Bid Board System (DIBBS): search for, view, and submit secure quotes on request for quotations 

for DLA items of supply.

• DIBBS Frequently Asked Questions: A DIBBS frequently asked questions PDF has been posted to the Supplier 

Information Resource Center(SIRC). Additional questions can be sent to the DIBBS helpdesk 

at DIBBSBSM@dla.mil.

• Accessing Technical Data through DIBBS - cFolders

• DIBBS Helpdesks:

• General DIBBS questions: DIBBSBsm@dla.mil 

• DIBBS Validations: DIBBS_Validation@dla.mil 

• DIBBS Terms & Conditions Monitor: DIBBS_TC_MONITOR@DLA.MIL

Suppliers are reminded that emails sent to the DIBBS Validations and Terms & Conditions Helpdesks are worked in 

the order received. To ensure prompt response time, please do not send multiple emails on the same subject. This 

can delay the response time. In some cases, it can take up to 24 hours to receive a response. 

DLA cFolders

• DLA Collaboration Folders (cFolders): contains Technical Data Packages (TDP)/BidSets and Engineering Data List 

(EDLs) for DLA procurements.

• For system access issues (login problems, password resets), call the DLA Enterprise Help Desk (EHD) at 1-855-352-

0001. 

• Access cFolders directly or via a quote or request for proposal (RFP) in DIBBS . 

• TDP/Bidset discrepancies such as illegible drawings or for issues such as incomplete documents, missing data, 

additional access (license agreement), etc., you must complete a customer service request atDLA Product Data 

Management Division (PDMD) Customer Service . 

Find more Web Apps for Business here: DLA Application Resources

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