IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060.6221 

August 01, 2013 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1069, 

Administrative Correction to DOD Codes in the Unit of Material Measure (Unit of 

Issue/Purchase Unit) Conversion Guide for Hundred Pounds (Hundred weightShort), Hundred Pounds and Minim (Supply/Contract Administration) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics . 

Management System (DLMS) is approved for joint implementation. Target implementation date is 

September 30, 2013. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 703-

767-0676; DSN 427-0676 or email Ellen.Hilert@dla.mil or Ms. Heidi Daverede, DOD 

MILSTRIP Alternate, 703-767-5111; DSN 427-5111 or email Heidi.Daverede@dla.mil. Others 

may direct questions to their Service or Agency designated Supply PRC representative. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

ODASD DPAP (PDI) 

W A WF Program Manager 

DCMO 

~~~ Director 

DLA Logistics Management 

Standards Office 

Federal Recycling Program 0 Printed on Recycled Paper 
Page 1 Attachment, ADC 1069

ADC 1069

Administrative Correction to DOD Codes in the Unit of Material Measure (Unit of 

Issue/Purchase Unit) Conversion Guide for Hundred Pounds (Hundred weight - Short), 

Hundred Pounds and Minim

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: DLA Logistics 

Management Standards Office, DOD MILSTRIP Alternate, 703-767-5111; DSN 427-5111 

2. FUNCTIONAL AREAS: Supply and Contract Administration

3. REFERENCES: 

a. DLM 4000.25, Defense Logistics Management System (DLMS), Volume 1, 

Appendix 4

b. Office of the Deputy Chief Management Officer (ODCMO), Department of Defense 

Enterprise Standard: Unit of Measure, dated January 31, 2013

c. PDC 1060, Defense Logistics Manual 4000.25, Volume 1, Concepts and Procedures, 

dated May 9, 2013

d. ODCMO Email “Request for Unit Of Measure (UOM) Standards Updates” dated May 

16, 2013

4. APPROVED CHANGE(S): Updates since the staffing of the PDC are highlighted in green.

a. Brief Overview of Change: Correct the DLMS Unit of Material Measure (Unit of 

Issue/Purchase Unit) Conversion Guide recorded DOD codes for Hundred Pounds (Hundred 

weight - Short), Hundred Pounds and Minim, and correct the definitions for Thousands of 

Calories and Hundred Weight – Short (Hundred Weight).

b. Background:

(1) DLMS Manual, Volume 1, Appendix 4 (Reference 3.a.) specifies DOD data 

values established in DOD systems must be converted to the corresponding American National 

Standards Institute Accredited Standards Committee (ANSI ASC) X12 code values for 

transmission under the DLMS. The Unit of Material Measure (Unit of Issue/Purchase Unit) 

Conversion Guide is one of three conversion guides used to support DLMS transaction 

processing. The purpose of the conversion is to allow DOD systems to continue using DOD 

codes internally, and convert these to X12 codes only during transmission in order to pass 

translation compliance edits. When DOD codes are identified as missing or new, the equivalent 

X12 code must be identified and added to the conversion table. The equivalent X12 code may be 

equal to or similar to the DOD code value.

(2) The DLA Logistics Management Standards Office recently compared the 

DOD unit of measure (UoM) codes in the Unit of Material Measure (Unit of Issue/Purchase 

Unit) Conversion Guide with the DOD Enterprise Standard: Unit of Measure, published by 
Page 2 Attachment, ADC 1069

ODCMO (Reference 3.b.). That review identified five inconsistencies for UoM used in both 

communities. Four of the inconsistencies were determined to require a change to the DLMS 

conversion guide, while the fifth needed to be addressed by ODCMO.

c. Approved Changes in Detail: The DLA Logistics Management Standards Office 

will update the Unit of Material Measure (Unit of Issue/Purchase Unit) Conversion Guide to 

correct the DOD code assignments and name descriptions to align with the Reference 3.b. and 

the FLIS. See Table 1 for a summary of these changes annotated with double strikethroughs for 

deletions and red, bold italics for insertions. 

(1) Correct the UoM name description for Hundred Pounds (Hundred Weight -

Short) to Hundred Weight – Short (Hundred Weight). This change aligns it with the equivalent 

X12 name Hundred Weight – Short and the equivalent FLIS DOD name Hundred Weight.

(2) Correct the DOD UoM code for Hundred Weight – Short (Hundred Weight) 

from HP to HW to properly align with the FLIS DOD code and Reference 3.b. 

(3) Correct the DOD UoM code for Hundred Pounds from HW to HP to properly 

align with the FLIS DOD code and Reference 3.b.

(4) Correct the DOD UoM code for Minim from MN to F4 to align with 

Reference 3.b. 

(5) Correct the UoM name description for Thousands of Calories to Thousands of 

Dollars to properly align with Reference 3.b. 

Table 1. Required Updates to the Unit of Material Measure 

(Unit of Issue/Purchase Unit) Conversion Guide

DOD Unit of Material Measure (Unit of Issue/Purchase Unit) 

Conversion Guide FLIS DOD UoM 

Code UoM Name Description DOD UoM 

Code

ASC X12 UoM

(Data Element 

355)

Hundred Pounds (Hundred 

Weight - Short)

Hundred Weight – Short 

(Hundred Weight)

HP

HW HV HW

Hundred Pounds HW

HP CW HP

Minim MN

F4 F4 -

Thousands of Calories

Dollars R5 R5 -
Page 3 Attachment, ADC 1069

d. Revisions to DLM 4000.25 Manuals: Update the remarks field in DLM 4000.25 

Volume 1, Appendix 4, Paragraph AP4.1, codes *8, **8, and *8* DLMS Unit of Material 

Measure (Unit of Issue/Purchase Unit) Conversion Guide to reflect its alignment with the 

DCMO managed DoD enterprise standard for UoM (Reference 3.b) and the Volume 1 rewrite 

proposed by Reference 3.c. as follows:

REFER TO OFFICE OF THE DEPUTY CHIEF MANAGEMENT OFFICER, 

DEPARTMENT OF DEFENSE ENTERPRISE STANDARD: UNIT OF MEASURE, 

DATED JANUARY 31, 2013, AND DEFENSE LOGISTICS MANAGEMENT SYSTEM 

(DLMS) MANUAL, DLM 4000.25, VOLUME 1 (C2.5.2.C8.1.5) AND VOLUME 2 

(C7.4.1.1.C4.2.2.4).

e. Alternatives: None identified.

5. REASON FOR CHANGE: Correct inadvertently swapped HP and HW codes to the proper 

definition per FLIS, and replace local code MN with X12 code F4 for minim. Correct the 

inadvertent errors in code descriptions for HW and R5 to align with X12 and Reference 3.b. 

names.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Aligns the codes with the authoritative FLIS and X12 codes according 

to the rules to ensure interoperability.

b. Disadvantages: None.

7. ADDITIONAL COMMENTS TO CONSIDER: While this ADC addresses corrections to 

the DLMS conversion guide, ODCMO was informed of the need to reflect the DOD UoM code 

for mile as MI in the Department of Defense Enterprise Standard: Unit of Measure. Per 

Reference 3.d., ODCMO made this change and indicated the change will be reflected in the 

Business Enterprise Architecture Version 11.0 to be released February 2014.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Joint implementation date 

of September 30, 2013.

9. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: The Unit of Material Measure (Unit of 

Issue/Purchase Unit) Conversion Guide must be updated to the DOD codes and definitions as 

shown in Table 1, as well as alignment with the DCMO Conversion Guide as shown in 

paragraph 4.d. 

c. Automated Information Systems (AIS):

(1) Component applications will need to implement the conversion guide to the 

corrected DOD codes and definitions for transaction exchange. 
Page 4 Attachment, ADC 1069

(2) Wide Area Workflow (WAWF) Program Manager must review for 

consistency with implemented UoM values and provide transition guidance if required. 

d. DLA Transaction Services: Implement the conversion guide to the corrected DOD 

codes.

e. Non-DLA Logistics Management Standards Publications: ODCMO updated

reference 3.b. to reflect the correct DOD code for mile as MI vice DH. This change will be 

published to the BEA in February 2014.
Page 1 Enclosure 1, ADC 1069

Enclosure 1, PDC 1069 Comment Resolution

Submitter Response/Comment Resolution

1. DLA Concur with comment. Will require an SCR 

to update the EBS UOM tables.

Noted.

2. Army Concur without comment. Noted.

3. Navy Concur without comment. Noted.

4. Air Force Concur without comment. Noted.

5. Marine Corps Concur without comment. Noted.

6. USTRANSCOM Concur with comment. This PDC will

require changes in the TRDM tables 

supporting unit of measure, and those 

changes will be coordinated with TRDM 

when the ADC is released.

Noted.

7. WAWF PMO We have evaluated everything and are 

planning on making the change from DoD to 

X12 with our 5.5 release in January 2014.

Noted.

8. ODCMO Requested action has been completed 

regarding UOM. If all goes at the normal 

pace, this goes in BEA 11.0 Release targeted 

for February 2014 release.

Noted.