DDFORM 2930NOV 2008 Page1 of 16

PRIVACY IMPACT ASSESSMENT (PIA)

For the

SECTION 1: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of 

information (referred to as an "electronic collection" for the purpose of this form) collect, 

maintain, use, and/or disseminate PII about members of the public, Federal personnel, 

contractors or foreign nationals employed at U.S. military facilities internationally? Choose 

one option from the choices below. (Choose (3) for foreign nationals).

 (1) Yes, from members of the general public.

 (2) Yes, from Federal personnel* and/or Federal contractors.

(3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.

 (4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as "Federal employees."

b. If "No," ensure that DITPR or the authoritative database that updates DITPR is annotated 

for the reason(s) why a PIA is not required. If the DoD information system or electronic 

collection is not in DITPR, ensure that the reason(s) are recorded in appropriate 

documentation.

c. If "Yes," then a PIA is required. Proceed to Section 2.

DLA Physical Access Control System (Honeywell)

DLA Aviation
DDFORM 2930NOV 2008 Page2 of 16

SECTION 2: PIA SUMMARY INFORMATION

a. Why is this PIA being created or updated? Choose one:

 New DoD Information System New Electronic Collection

Existing DoD Information System Existing Electronic Collection

Significantly Modified DoD Information 

System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol 

Router Network (SIPRNET) IT Registry?

Yes, DITPR Enter DITPR System Identification Number

 Yes, SIPRNET Enter SIPRNET Identification Number

No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required 

by section 53 of Office of Management and Budget (OMB) Circular A-11?

 Yes No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.

d. Does this DoD information system or electronic collection require a Privacy Act System of 

Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens 

or lawful permanent U.S. residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN 

information should be consistent.

Yes No

If "Yes," enter Privacy Act SORN Identifier

DoD Component-assigned designator, not the Federal Register number.

Consult the Component Privacy Office for additional information or

access DoD Privacy Act SORNs at: http://www.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office

Consult the Component Privacy Office for this date.

8510

S500.50,Facility AccessControl
DDFORM 2930NOV 2008 Page3 of 16

e. Does this DoD information system or electronic collection have an OMB Control Number?

Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period 

regardless of form or format.

 Yes

Enter OMB Control Number

Enter Expiration Date

No

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD 

requirement must authorize the collection and maintenance of a system of records.

(1) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act 

SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain 

and/or disseminate PII. (If multiple authorities are cited, provide all that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes 

the operation of the system and the collection of PII.

(b) If a specific statute or EO does not exist, determine if an indirect statutory authority can 

be cited. An indirect authority may be cited if the authority requires the operation or administration of 

a program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal 

housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the 

statute within the DoD Component should be identified.

5 U.S.C. 301, Departmental Regulations, 5 U.S.C. 6122, Flexible schedules, agencies authorized to use; 

5 U.S.C. 6125, Flexible schedules, time recording devices; 10 U.S.C. 133, Under Secretary of Defense 

for Acquisition,Technology, and Logistics; 23 U.S.C.401 et seq., National Highway Safety Act of 1966; E.

O. 9397 (SSN); and E.O. 10450, Security Requirements for Government Employees.

60-day FR Notice published August 20, 2013

Final is pending.
DDFORM 2930NOV 2008 Page4 of 16

g. Summary of DoD information system or electronic collection. Answers to these questions 

should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly 

describe the types of personal information about individuals collected in the system.

(2) Briefly describe the privacy risks associated with the PII collected and how these risks are 

addressed to safeguard privacy.

h. With whom will the PII be shared through data exchange, both within your DoD Component and 

outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate all that apply.

Within the DoD Component.

Specify.

Other DoD Components.

The DLA Physical Access Control System, allows DLA 's physical security staff to issue temporary badges 

and/or temporary parking passes to visitors for security purposes which permit DLA to maintain 

accountability of visitors entering and Departing the site and building. Visitors include members of the 

general public, Department of Defense (DoD) employees, military, contract personnel, and retired military.

The system collects the following personal information from visitors to verify eligibility and to create a 

temporary physical access visitor's badge: individual's name, home address (City, State, and zip code), date 

of birth, gender, race, SSN or Driver's license number.

Some States issue Driver's Licences utilizing the individual's Social Security Number as the Driver's License 

Number. On December 17,2004,Public Law 108-458 was signed amending Title 42 of the U.S. Code. As 

amended, 42 U.S.C. § 405(c)(2)(C)(vi)(ll) strictly prohibits the display of the Social Security Number (SSN),or 

any derivative of such number, on any State's Drivers License (See Public Law 108-458"Intelligence Reform 

and Terrorism Prevention Act of 2004,"effective date of Dec. 17,2005).Typical Driver License validity periods 

are 2 years from issuance, with some States offering mail renewal options for an additional 1 or 2 years.

Several privacy risks associated with Pll collection were identified for the Physical Access Control System:

(1) unauthorized access (compromise of data resulting in identity theft would be devastating and threaten 

DLA's reputation), (2) inaccurate information can affect management decisions, an individual's reputation, 

etc., and (3) unauthorized disclosure can result in identity theft.

In response to the risk that unauthorized access to the Pll data contained in Physical Access Control 

System's records, the system is protected under the the defense-in-depth approach being taken by DLA 

Headquarters to protect this data. The system application is on an internal DLA network. Physical (data is 

stored on an accredited, secured server within DLA), technical (common access card (CAC) and personal 

identification number (PIN) are required for system access), and procedural safeguards are employed to 

ensure only those personnel that have a validated need-to-know can access this sensitive information.

In response to the risk presented by unauthorized disclosure of data within the system records, DLA is taking 

a multi-pronged approach to mitigating this concern involving 1) Required (for new hires and all personnel at 

least annually) security and privacy training as needed; 2) Requirement to execute formal nondisclosure 

agreements by any and all parties with direct system access; and 3) commitment by management to enforce 

stated penalties for not complying rules of behavior for privacy and Privacy Act requirements.

All DLA employees are required to take an Information Assurance Awareness and Privacy Act Training 

refresher course annually. Training emphasizes the importance of protecting personal information from loss, 

theft, and compromise.

DLA Physical Security Offices, Security Assistant, General Counsel, Defense 

Criminal Investigation Service (DCIS).
At the point of collection, individuals are provided a form with a Privacy Act Statement explaining the 

Authority to collect the data; the uses that will be made of the data within DLA/DoD; the disclosures that may 

be made outside DLA/DoD; and that the disclosure of their information is voluntary. Individuals are also 

provided with the consequences of not providing their personal data i.e., denied access to the DLA 

installation, building, and/or facility. The form used is DLA Form 1815. A standardized form for all DLA 

components is currently being developed.

Specify.

Other Federal Agencies.

Specify.

State and Local Agencies.

Specify.

 Contractor (Enter name and describe the language in the contract that safeguards PII.)

Specify.

 Other (e.g., commercial providers, colleges).

Specify.

i. Do individuals have the opportunity to object to the collection of their PII?

Yes No

(1) If "Yes," describe method by which individuals can object to the collection of PII.

(2) If "No," state the reason why individuals cannot object.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

Yes No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

DDFORM 2930NOV 2008 Page5 of 16

At the point of collection, individuals are provided a form with a Privacy Act Statement explaining the 

Authority to collect the data; the uses that will be made of the data within DLA/DoD; the disclosures that may 

be made outside DLA/DoD; and that the disclosure of their information is voluntary. Individuals are also 

provided with the consequences of not providing their personal data i.e., denied access to the DLA 

installation, building, and/or facility. The form used is DLA Form 1815. A standardized form for all DLA 

components is currently being developed.

Department of the Army's Criminal Investigation Division with a need to know.

Federal Law Enforcement Agencies with a need to know.

State Law Enforcement Agencies with a need to know.
DDFORM 2930NOV 2008 Page6 of 16

(2) If "No," state the reason why individuals cannot give or withhold their consent.

k. What information is provided to an individual when asked to provide PII data? Indicate all that 

apply.

Privacy Act Statement Privacy Advisory

 Other None

Describe 

each 

applicable 

format.

PRIVACY ACT STATEMENT

Authority: 5 U.S.C. 301, Departmental Regulations, 5 U.S.C. 6122, Flexible schedules, agencies 

authorized to use; 5 U.S.C. 6125, Flexible schedules, time recording devices; 10 U.S.C. 133, Under 

Secretary of Defense for Acquisition,Technology, and Logistics; 23 U.S.C.401 et seq., National 

Highway Safety Act of 1966; E.O. 9397 (SSN); and E.O. 10450, Security Requirements for 

Government Employees.

Purpose(s): Information is collected and maintained to control access into DLA-managed installations, 

buildings, facilities, and parking lots.

Routine Use(s): Data may be provided under any of the DoD "Blanket Routine Uses" available at: 

http://dpclo.defense.gov/privacy/SORNs/blanket_routine_uses.html.

Disclosure: Voluntary; however, failure to provide the requested information may result in denial of a 

DLA Badge and access to DLA installations, buildings, facilities.

Rules of Use: Rules for collecting, using, retaining, and safeguarding this information are contained in 

the DLA Privacy Act System of Records Notice S500.50, entitled "Facility Access Records" available 

at http://dpclo.defense.gov/privacy/SORNs/component/dla/index.html.
DDFORM 2930NOV 2008 Page7 of 16

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these 

Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in 

place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that 

would reveal sensitive information or raise security concerns.
DDFORM 2930NOV 2008 Page8of 16