Connecting Suppliers with DLA

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Issue 31

January 2024

2024 TKO 

Mark Your Calendars!

TKO SEMINARS ARE FREE!

Learn how to do 

business with the 

Government!

HELD VIRTUALLY

9:00 AM - 2:30 PM (EST)

January 9-10, 2024

March 12-13, 2024

May 7-8, 2024

June 11-12, 2024

July 9-10, 2024

September 10-11, 2024

November 5-6, 2024

Register at: 

Outreach Calendar (dla.mil)

Find other Training 

Opportunities here: 

DLA Small Business Training

www.dla.mil

www.facebook.com/dla.mil

www.twitter.com/dlamil

www.youtube.com/user/

dodlogisticsagency

NEW CONTRACTOR

(MANUFACTURER, DEALER, 

AND DISTRIBUTOR)

REQUIREMENTS FOR FSG 53 

CRITICAL SAFETY ITEMS 

Page 1

As of November 2023, Defense Logistics Agency (DLA) solicitations for a distinct

population of FSG 53 (fasteners) NIINs identified as Critical Safety Items (CSI) include two new technical requirements, both of which are outlined at:

https://www.dla.mil/Portals/104/Documents/InformationOperations/EBS%

20Supplier%20Information/FSG53_DIBBS-Announcement_FINAL_02NOV2023.rtf?

ver=owpdxoTbQluvSuo5ltr1gg%3d%3d

Suppliers who respond to

solicitations for FSG 53 CSI NIINs

are encouraged to review the new

contractual requirements in 

advance of solicitations being 

posted.

Questions regarding this notice

may be directed to

richard.deiter@dla.mil.
This notification is being issued to raise awareness and ensure orders rated 

under the Defense Priorities and Allocation System (DPAS) are properly 

prioritized in accordance with the DPAS rating system (see 15 CFR part 

700).

The DPAS rating will appear at the top of Page 1 of the order. There are two levels of priority for rated orders established by the DPAS, identified by the rating symbols “DO” or “DX” followed by a two digit program code (e.g., DOA1 

or DXA1).

As a reminder, and in accordance with 15 CFR 700.14:

(a) A person must schedule operations, including the acquisition of all needed production items, in a timely manner 

to satisfy the delivery requirements of each rated order. Modifying production or delivery schedules is necessary 

only when required delivery dates for rated orders cannot otherwise be met.

(b) DO rated orders must be given production preference over unrated orders, if necessary to meet required delivery dates, even if this requires the diversion of items being processed or ready for delivery against unrated orders. 

Similarly, DX rated orders must be given preference over DO rated orders and unrated orders.

Examples:

If a person receives a DO rated order with a delivery date of June 3 and if meeting that date would mean delaying 

production or delivery of an item for an unrated order, the unrated order must be delayed. If a DX rated order is 

received calling for delivery on July 15 and a person has a DO rated order requiring delivery on June 2 and operations can be scheduled to meet both deliveries, there is no need to alter production schedules to give any additional 

preference to the DX rated order. However, if business operations cannot be altered to meet both the June 3 and 

July 15 delivery dates, then the DX rated order must be given priority over the DO rated order.

In addition, a person must use rated orders with suppliers to obtain items needed to fill a rated order. The person 

must use the priority rating indicated on the customer's rated order, except as otherwise provided in 15 CFR 700 or 

as directed by the Department of Commerce.

Example:

If a person is in receipt of a DOA3 rated order for a navigation system and needs to purchase semiconductors for its 

manufacture, that person must use a DOA3 rated order to obtain the needed semiconductors.

The priority rating must be included on each successive order placed to obtain items needed to fill a customer's rated order. Therefore, the inclusion of the rating will continue from contractor to subcontractor to supplier throughout the entire supply chain.

We appreciate all you do to support the warfighters! 

REMINDER TO PRIORITIZE 

RATED ORDERS 

Page 2
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DLA AUTOMATED RECORDS 

TRACEABILITY (DART) PLATFORM 

DLA is in the initial stages of developing the DLA Automated Records Traceability application to provide DLA suppliers 

with a secure and easy-to-use platform to upload support documentation. DART will be accessible to a wide variety of 

approved users including suppliers, DLA personnel, the Defense Contract Management Agency, and DLA customers.

Support documentation typically consists of required data that demonstrates compliance with technical manufacturing requirements, product testing, traceability, air worthiness, and other applicable criteria. Such documentation is 

typically required when responding to the requirements of a solicitation or when fulfilling the requirements of an 

awarded contract. Today, suppliers submit this documentation along with the item or through email or mail. Examples include:

• Federal Aviation Administration (FAA) Form 8130-3, Certificate of Conformance (CoC) equivalent, European Union Aviation Safety Agency (EASA) Form 1, or Transport Canada Civil Aviation (TCCA) Form One for 

delivered part requiring FAA approval in the civil aviation sector in compliance with 14 CFR part 21, 

‘Certification Procedures for Parts and Products’ 

• Supply Chain Traceability Documentation

• DLA Form 918, Traceability/Test Documentation for FSC5961 Semiconductors and FSC5962, Electronics 

Microcircuits

• Manufacturer CAGE

The launch of DART is tentatively scheduled for Spring 2024. 

The first DART application will likely be for all FAA items.

Suppliers responding to and/or supplying DLA with FAA parts may participate in the testing phase of DART in early 

2024. Those interested in the test phase are encouraged to contact DLA requesting test participation at 

DLADART@dla.mil. Space will likely be limited. 

Suppliers that have received a DLA award in the past 12 months for an FAA part will be contacted by DLA as the database nears completion to facilitate pre-release DART sign-up and provide further instruction for use of the DART database. 

Have a question? Contact us at DLADART@dla.mil 
It is critically important to adhere to the terms and conditions of contracts and meet established contract delivery 

dates (CDDs). DLA depends on expeditious contract award and timely contractor delivery to achieve mission success, 

and delivery delinquencies reduce warfighter readiness. We are asking our industry partners to quickly respond to 

solicitations and provide the most aggressive but realistic delivery times when submitting quotes. We also ask suppliers to take the following steps to help better ensure CDDs are met:

1. Be Proactive: Please submit Post-Award Requests (PARs) in the DLA Internet Bid Board System (DIBBS) website 

when there is a need to communicate with contract administrators. This allows for tracked and timely responses to 

inquiries. PARs can be submitted at www.dibbs.bsm.dla.mil under the section titled, “Awards.” Suppliers must have a 

DIBBS account to submit PARs. PARs are assigned to a contract administrator who can assist with the action requested. When submitting a DIBBS PAR, please ensure you are assigning the proper PAR reason codes to expedite attention and ensure timely responses. Inform the assigned contract administrator as soon as possible of any challenges 

your company is facing to delivery on time. This includes expected supply chain issues, unforeseen emergencies, or 

issues with subcontractors.

Under special contractor arrangements such as Prime Vendor contracts, direct communication with Tailored Logistics 

Support Specialists or on-site-assigned DLA personnel is still the most effective means of communication.

2. Be Realistic: Quoting realistic CDDs is vital so DLA can posture itself to meet the needs of our military service 

customers. It is important to coordinate with your subcontractors and suppliers far enough in advance to meet the 

CDD. If issues arise that prevent you from meeting the proposed CDD after contract award, notify your contract 

administrator immediately using PARs.

3. Help DLA Perform Better: We continually strive to improve our processes for our suppliers, such as making updates to PARs to make it more user friendly. As you communicate with contract administrators, please let us know 

how and where we can improve.

4. Vendor Shipment Module (VSM): Please use VSM for the most up-to-date shipments being made directly to 

customers: https://vsm.distribution.dla.mil.

Thank you for your attention to this important matter and for your continued support to the warfighter!

Page 4

DLA NEEDS YOUR HELP TO IMPROVE 

CONTRACT ON-TIME DELIVERY 
KEY INFORMATION REGARDING 

YOUR DIBBS ACCOUNT

For general DIBBS questions and password resets: DIBBSBSM@dla.mil

DIBBS account reinstatement questions: DIBBS_Validation@dla.mil 

DIBBS Terms and Conditions questions, proxy use questions, or CONUS/OCONUS travel questions: 

DIBBS_TC_MONITOR@DLA.MIL 

To improve the resolution process when contacting our helpdesks: 

• Include the CAGE code in all requests. 

• Read instructions provided thoroughly. 

• Follow all steps in the instructions received. 

• Provide information as requested. 

• Do not send duplicate requests. 

• Allow at least 24 hours for a response (weekend/holiday responses may be delayed longer). 

DIBBS CONUS/OCONUS ACCESS: 

The July 6, 2023 DIBBS User Agreement Terms and Conditions states, “If the address of this company, as registered in 

the U.S. Government System for Award Management (SAM), is a U.S. address, I agree that I will not access DIBBS outside the United States or U.S. territories without prior approval from DLA.”

AND

“If the address of this company, as registered in the U.S. Government System for Award Management (SAM), is an address outside of the U.S., I agree that I will not access DIBBS outside of the country in which I am registered without 

prior approval from DLA.” 

To request approval, please send an email with the following subject line, “Request CONUS/OCONUS DIBBS Access 

CAGE #####” to DIBBS_TC_MONITOR@DLA.MIL .” Suppliers do not have permission to access DIBBS from outside the 

U.S. until an approval email from the Terms & Conditions Monitor is received. Please be aware that if approved, this 

does NOT grant you access to cFolders while OCONUS, which is always prohibited.

DIBBS Proxy Use: 

The July 6, 2023 DIBBS User Agreement Terms and Conditions states, “I agree that no user account will use any means 

to mask their internet usage/access to DIBBS (for example, a Virtual Private Network (VPN)).” 

CYBER SECURITY REMINDER: 

A CONTRACTOR MUST DISCLOSE ALL CYBER INCIDENTS IN ACCORDANCE WITH DFARS 252.204-7012.

DFARS 252.204-7012 IS INCLUDED IN THE MASTER SOLICITATION AND APPLIES TO ALL OFFERS SUBMITTED 

AFTER NOVEMBER 30, 2020.

Page 5
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KEY INFORMATION REGARDING 

YOUR DIBBS ACCOUNT (CONT.)

What constitutes as IP masking?

Please see below tables with IP masking definitions, that will result in DIBBS account suspension, as this is continually 

monitored.

PROXY_TYPE Description

“?” Not determined to be a proxy.

Anonymous

Actual IP address of client is not available. Includes services that change location to beat DRM, TOR 

points, temporary proxies and other masking services.

Corporate

Generally considered harmless, but location can be a concern. Can identify if multiple users are proxied 

through a central location or locations, and thus share a single network-apparent IP address.

Edu Proxied users from an educational institution.

Hosting

Address belongs to a hosting facility and is likely to be a proxy as end users are not typically located in a 

hosting facility.

Public Multiple users proxied from a location allowing public Internet access.

Transparent

Actual IP address of client is available via HTTP headers, though value not necessarily reliable (i.e., it can 

be spoofed).

PROXY_DESCRIPTION Description

Cloud Enables ubiquitous network access to a shared pool of configurable computing resources.

Cloud-Security

A host accessing the Internet via a web security and data protection cloud provider. Example providers with this type of service are Zscaler, Scansafe, and Onavo.

DNS

A proxy used by overriding the client’s DNS value for an endpoint host to that of the proxy 

instead of the actual DNS value.

Tor Exit The gateway nodes where encrypted/anonymous Tor traffic hits the Internet.

Tor Relay Receives traffic on the Tor network and passes it along. Also referred to as “routers.”

VPN

Virtual private network that encrypts and routes all traffic through the VPN server, including 

programs and applications.

Web-Browser

This value will indicate connectivity that is taking place through mobile device web browser 

software that proxies the user through a centralized location. This type of proxy connectivity 

falls within our ‘hosting’ proxy-type designation, thus the new proxy description response 

will be returned. A couple of examples of this type of connectivity are Opera mobile browsers and UCBrowser.
LAND SUPPLY CHAIN - “HOT” ITEMS LIST

Do you have parts on hand? Government surplus? Manufacturers’ overruns? 

DLA Land Supply Chain has posted a list of items that are urgently needed at: Selling to DLA Land and Maritime . 

This is found under DLA Land & Maritime RFIs.

We are looking for readily available and usable material. We are asking our industry partners to review this list and let us know if you have surplus, manufacturers’ overruns, or residual inventory. The intent is to update this list monthly 

so please check back regularly. 

Please submit inquiries to FL.AvailMat@dla.mil .

SMALL BUSINESS OUTREACH CALENDAR 2024

Find upcoming opportunities to work with DLA through DLA's Small Business Outreach Calendar. Discover matchmaking events, attend classes, or connect with other small businesses in similar industries. Find APEX Accelerators' events, formerly known as PTACs, through the APEX Accelerators website.

Event Start Event End Title

01/09/2024 8:00 AM 01/10/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar

01/10/2024 1:30 PM 01/10/2024 2:30 PM Doing Business with DLA Contracting Services Office (DSCO)

01/16/2024 2:00 PM 01/16/2024 3:00 PM DIBBS: Solicitations

02/07/2024 1:30 PM 02/07/2024 2:30 PM Doing Business with DLA with an emphasis on the Small 

Disadvantaged Business/8(a) Program

02/20/2024 2:00 PM 02/20/2024 3:00 PM Doing Business with DLA

03/05/2024 2:00 PM 03/05/2024 3:00 PM DIBBS: Quoting

03/06/2024 1:30 PM 03/06/2024 2:30 PM Doing Business with DLA with an emphasis on the Women-owed 

Small Business Program (WOSB)

03/12/2024 8:00 AM 03/13/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar

04/09/2024 2:00 PM 04/09/2024 3:00 PM Supplier Performance Risk System

04/10/2024 1:30 PM 04/10/2024 2:30 PM Doing Business with DLA Energy webinar

05/07/2024 8:00 AM 05/08/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar

05/08/2024 1:30 PM 05/08/2024 2:30 PM Doing Business with DLA Distribution and DLA Disposition 

 Services

05/14/2024 2:00 PM 05/14/2024 3:00 PM c-Folders

06/11/2024 8:00 AM 06/12/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar 

 APEX ONLY

06/12/2024 1:30 PM 06/12/2024 2:30 PM Doing Business with DLA with an emphasis on the SDVOSB 

Program webinar

06/18/2024 2:00 PM 06/18/2024 3:00 PM Vendor Shipping Webinar

07/09/2024 8:00 AM 07/10/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar

07/10/2024 1:30 PM 07/10/2024 2:30 PM Doing Business with DLA Land and Maritime Webinar

08/13/2024 2:00 PM 08/13/2024 3:00 PM Packaging Webinar

08/14/2024 1:30 PM 08/14/2024 2:30 PM Deep Dive into the SBIR/STTR Program Webinar

09/10/2024 8:00 AM 09/11/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar

09/24/2024 2:00 PM 09/24/2024 3:00 PM Resolving Issues with Orders Webinar 

10/08/2024 2:00 PM 10/08/2024 3:00 PM Doing Business with DLA

11/05/2024 8:00 AM 11/06/2024 4:00 PM Training, Knowledge and Opportunities (TKO) Seminar Page 7