DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

March 9, 2022

MEMORANDUM FOR RECORD (MFR)

SUBJECT: Administrative Defense Logistics Management Standards Change 1424, Update to 

Defense Logistics Manual 4000.25, Volume 1 - Templates for Official Letter of 

Appointment and PDC Response Memorandum 

The attached administrative change, as outlined in the attachment, is approved for 

implementation.

Addressees may direct questions to Sylvia Williams, e-mail: Sylvia.Williams@dla.mil. 

Others must contact their designated Process Review Committee representative available at

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

NELSON R. ALVAREZ

Acting Division Chief, Defense Enterprise Data

Standards Office

Attachment

As stated 

cc: 

DLA J6DS
Attachment, ADC 1424

Page 1

ADC 1424

Administrative Update to Defense Logistics Manual 4000.25, Volume 1 -

Templates for Official Letter of Appointment & PDC Response 

Memorandum – MFR

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Enterprise 

Standards Office (DEDSO), Sylvia Williams, email: Sylvia.Williams@dla.mil.

2. REFERENCES:

a. DLM 4000.25, Volume 1, Appendix 11, Official Letter of Appointment and Sample 

Official PDC Response Memorandum

b. Defense Enterprise Data Standards Office (DEDSO) Website, Standards Change Portal

c. DLM 4000.25, Volume 1, Concepts and Procedures, Chapter 1, Introduction

3. REASON FOR SUBMITTED CHANGE: To allow for more timely updates to the Official 

Letter of Appointment template and the Official PDC Response Memorandum template and to 

improve the DLMS change process stakeholder experience, this administrative change approves 

the removal of the templates from DLM 4000.25, Volume 1, Appendix 11 and posting them to 

the DEDSO Website instead. This change also approves updates to related language in DLM 

4000.25, Volume 1, Chapter 1, Introduction.

4. APPROVED CORRECTIVE ACTION(S):

a. Approved Corrective Action in Detail: This is an administrative change and has no 

impact on standard business processes or data standards. 

(1) Remove DLM 4000.25, Volume 1, Appendix 11, Official Letter of 

Appointment and Sample Official PDC Response Memorandum (Reference 2.a.) and post 

templates contained in the appendix on the DEDSO Website instead (Reference 2.b).

(2) Add a reference on where to find the templates on the DEDSO Website to 

DLM 4000.25, Volume 1, Chapter 1, Introduction (Reference 2.c) and update referenced 

publication dates as needed.

b. Revisions to Defense Logistics Manuals:

(1) Remove DLM 4000.25, Volume 1, Appendix 11, Official Letter of 

Appointment and Sample Official PDC Response Memorandum

(2) Update DLM 4000.25, Volume 1 Chapter 1 as shown in the enclosure.
Attachment, ADC 1424

Page 2

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: 

(1) Improved DLMS change process stakeholder experience due to access to upto-date templates for Official Letter of Appointment for DoD Component representatives and 

Official PDC Response Memorandum in one central location on the DEDSO Website.

(2) Simplified and accelerated updates to templates.

b. Disadvantages: None noted. 

6. ESTIMATED TIMELINE/IMPLEMENTATION TARGET: Updates to DLM 4000.25 

will be applied during the next formal change cycle. Updated templates have already been posted 

to the DEDSO Website.

7. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Reduced internal DEDSO labor in time. No cost 

savings can be assessed. Additionally, DoD stakeholders can reduce time spent on accessing or 

locating the templates for routine requests for staffing responses from DEDSO.
Enclosure, ADC 1424

Page 1

Enclosure

Defense Logistics Manual (DLM) 4000.25, Volume 1, Concepts and Procedures

Make the following changes to Volume 1. Additions are shown in red italics, deletions by red 

strikethrough.

Chapter 1, Introduction

(Preceding text not shown)

C1.3. POLICY

C1.3.1. DLMS procedures, must be implemented uniformly at all levels in and

between DoD Components and other participating external organizations. and at all 

levels within each DoD Component. DoD Components must give priority to 

development and implementation of DLMS requirements before the development and 

implementation of intra-DoD Component requirements.

C1.3.2. DoD Instruction (DoDI) 4140.01, “DoD Supply Chain Materiel 

Management Policy,” December 14, 2011, authorizes the publication of this DLM and 

stipulates that it carry the full weight and authority of a DoD manual. DoDM 4140.01 

Volume 18, “DoD Supply Chain Materiel Management Procedures: Operational 

Requirements,” February 10, 2014December 13, 2018, establishes a configuration 

control process for the DLMS and prescribes use of the DLMS to implement approved 

DoD materiel management policy and the interfaces among the functional areas of 

supply, transportation, contract administration, pipeline measurement, physical 

inventory control, and finance. policy in logistics functional areas such as Military 

Standard Requisitioning and Issue Procedures (MILSTRIP), Military Standard Reporting 

and Accountability Procedures (MILSTRAP), Military Standard Billing System 

(MILSBILLS), Supply Discrepancy Reporting (SDR), and the DoD Physical Inventory 

Control Program (PICP).

(Intervening Text not shown)

C1.4.4. Heads of DoD Components and Participating External Organizations. 

Designate an office of primary responsibility for each DLMS functional area identified in 

section C1.3. Use an official memorandum1 on Service/Agency letterhead (or a digitally 

signed email) to identify to EBSO, the name of a primary and alternate PRC 

representatives for each functional area who will: 

(Intervening Text not shown)

C1.4.4.6. Develop and submit to the PRC and WG Chair, a single, 

coordinated DoD Component or participating external organization position on all PDCs 

1 A template for the Official Letter of Appointment is available on the DEDSO Website.
Enclosure, ADC 1424

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within the time limit specified. Formally tasked DoD Component and participating 

external organization must submit a single coordinated position/response2 on all PDCs 

to the PRC and WG Chair by the specified suspense date. When a PDC affects multiple 

DLMS functional areas, the designated representative for the PRC identified in the 

proposal will submit a single coordinated response.

Appendix 11, Official Letter of Appointment and Sample Official PDC Response

Memorandum

Remove Appendix 11.

2 A template for the Official PDC Response Memorandum is available on the DEDSO Website.