*DLM 4000.25, Volume 2, November 26, 2019*

*Change 13*

**AP7.12. APPENDIX 7.12**

**DISTRIBUTION CODES**

AP7.12.1.  Use of Distribution Codes.  The distribution field is a three-position two-part field of which the first part (record position (rp) 54) is significant and will require a decision when the entry is alphabetic or an assigned numeric.  When an alphabetic or assigned numeric entry is contained in rp 54, the activity designated by the entry will be furnished 100 percent supply and shipment status on all priorities in addition to status furnished using the media and status (M&S) entry in rp 7.  When rp 7 is M&S 0, 8, or Y, the activity designated in rp 54 is responsible for furnishing status to other status eligible recipients.  The second part of the field (rp 55-56) is discretionary for other types of internal control.  The distribution code serves only to indicate an addressee is to receive status (including MOV requests) and may be changed only by submission of a DIC AM_ requisition modifier.

	AP7.12.1.1.  A numeric entry in rp 54 which is not assigned on an inter-Component basis by the DoD MILSTRIP System Administrator will be nonsignificant to the system but will always be perpetuated in other transactions.

	AP7.12.1.2.  An alpha character or assigned numeric entry is significant and will always be perpetuated in other transactions.

	AP7.12.1.3.  Alphabetic or numeric entries in rp 55 and 56 will not require decisions, but will always be perpetuated in other transactions.

AP7.12.2.  Assignment and Maintenance of Distribution Codes.  Distribution codes are assigned to identify the activities to receive 100 percent supply and shipment status for all priority designators in addition to the status to be furnished using the M&S entry in rp 7.

	AP7.12.2.1.  Alphabetic distribution codes are assigned by the Component coordinator as identified by the S/A code from appendix AP7.2. and a DoD activity address code (DoDAAC).

	AP7.12.2.2.  Numeric distribution codes are controlled and approved by Defense Logistics Management Standards and will not be used by the Components without prior approval.  When a numeric code is assigned for inter-Service use, a Proposed Defense Logistics Management Standards (DLMS) Change (PDC) containing the required or desired implementation date will be staffed with the Components.  In addition, numeric distribution codes are nonsignificant unless they are assigned by the DoD MILSTRIP Administrator for inter-Component use.

	AP7.12.2.3.  Each Component coordinator listed in AP7.12.4., will ensure currency in code assignments.  Additional assignments, revisions, or deletions of distribution codes, with the exception of codes used with Service Code H, will be requested from the DAAS[footnoteRef:1] for update of the central file.  Requests for assignment of Service Code H distribution codes will be requested from the DoD MILSTRIP Administrator by mail  to Defense Logistics Management Standards J627 Room 1650, Defense Logistics Agency J627, MILSTRIP Administrator, 8725 John J Kingman Road, STOP 6205, Fort Belvoir, VA 22060-6217, or by the Defense Enterprise Data Standards Office Website comment form. [1:  DAAS requires a user authorization to obtain information from their website.  If you do not currently have approved access to DAAS (user id and password), please complete a request for access by going to the following DAAS website:  https://www.transactionservices.dla.mil/sar/warning.asp] 

	AP7.12.2.4.  The DAAS maintains the database of distribution codes[footnoteRef:2] and will serve as the focal point for all database revisions.  Use https://www2.transactionservices.dla.mil/edaasinq/ to interrogate the distribution code file.  Assigned distribution codes are listed at https://www2.transactionservices.dla.mil/eDoDAAD_asearch/download_dodaaf.asp[footnoteRef:3].  Select ‘MILSTRIP Distribution Codes’ from the drop-down menu box.  The report displays the ‘as of’ date for the codes listed. [2:  Ibid.]  [3:  Ibid.] 

AP7.12.3.  Numeric Distribution Codes.  Current use of numeric distribution codes are as follows:

AP7.12.4.  Component Coordinators.  DoD Component coordinators are established for S/A assignment of distribution codes.  See the Defense Enterprise Data Standards Office (DEDSO) Website

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/

AP7.12-1	APPENDIX 7.12