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CDC-RFA-DP20-2001: National and State Tobacco Control ProgramYear 4 Frequently Asked Questions						Print
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										Community-Based Disparities Requirement (CBDR)Is there a recommended funding amount for the Local Lead Agency (LLA)?No, there is not a recommended funding amount as this will vary for each Recipient.  It is recommended that the Local Lead Agency be funded at an amount that will allow them to accomplish the strategies and activities outlined in their work plan.  A separate line item which includes the Name of the Organization and funding amount should be included in the budget narrative and labeled “Local Lead Agency”.Will additional guidance be given on the readiness assessment for the Local Lead Agency (LLA)/community coalition?Updated guidance for the DP20-2001 Community-Based Disparity Requirement (CBDR) was emailed to tobacco control program managers on November 17, 2022.  The updated guidance includes additional information on the readiness assessment and Local Lead Agency workplan.If we collected data on training/technical assistance needs as part of our community health needs assessment, do we need to conduct an additional, separate readiness assessment?The community health needs assessment and the Local Lead Agency (LLA)/community coalition organizational readiness assessment serve distinct purposes, collecting different information at different times in the process.  Please review the updated CBDR guidance (emailed to tobacco control program managers on November 17, 2022) which describes the information to collect from the readiness assessment; and please consult your public health advisor for further guidance.Does the readiness assessment need to be submitted with the Annual Progress Report (APR)?No, Recipients are not required to submit readiness assessment results with the APR.  However, Recipients are expected to discuss the results with their Public Health Advisor. Please refer to the updated CBDR guidance for expectations for the readiness assessment.Performance NarrativeIs each component limited to 45 pages?The 45-page limit has been waived. Please refer to the Continuation Guidance for a description of what should be reported for the required elements.  The Annual Progress Reports, Work Plan(s), and Budget(s) should be uploaded as separate documents and labeled using the naming conventions outlined in the Continuation Guidance.TemplatesWill a template be provided for the Annual Progress Report (APR) and Work Plan? Please clarify if using the AMP format for the APR.Yes, the Year 3 Annual Progress Reports and the Year 4 Work Plan Templates provided on the National Tobacco Control Program (NTCP) post award community called AMP (Awards Management Platform) should be used. They are located under the Deliverables Tab and can be accessed by clicking on the Year 3 and Year 4 Work Plan & Progress Report (APR) links.Spend PlanThe guidance document states to submit a Spend Plan for activities that are being carried forward. Is there a template for this or can we submit it in a budget narrative format?A template will not be provided for the Spend Plan. A document should be provided that details the activities/funding brought forward from previous budget periods (Years 1&2) into the current budget period (Year 3). The document should be named “Spend Plan for use/intended use of unobligated”. Refer to the DP20-2001 Continuation Guidance for additional instructions.Annual Progress Report (APR)Is it required that we update the status for each activity in AMP?Yes, an acknowledgement of the status is required. However, it is not necessary to populate the “Notes” box for each Activity. If an Activity is incomplete, the Recipient should use the “Notes” box to provide additional context.
The Recipient should also use the Successes and Challenges Boxes to highlight: 1) progress/successes for Activities that significantly contributed to the outcome for each Strategy and 2) challenges for Activities that will not be included in the Year 3 Work Plan.Work PlanWhen updating the work plan for Year 4, can we change strategies?Yes, the Recipient can change Strategies. It is recommended that the Recipient consult with the Public Health Advisor and Evaluator to discuss the changes.What file format is preferred for the work plan that is submitted into grant solutions?It is preferred that the Annual Progress Reports and Work Plans are each exported from AMP as a PDF document.  Each document should be uploaded into GrantSolutions as separate documents and labeled using the naming conventions outlined in the Continuation Guidance.StaffingCan the youth and young adults position be split among 2 staff members?If the full-time position for the “Statewide Prevention of Initiation to Emerging Tobacco Products Requirements” is located within the state health department tobacco control program, the position can be split between staff.  The recipient needs to describe how the full-time staff plan to manage the prevention of initiation of emerging tobacco products, including e-cigarettes among youth and young adult activities.Are we required to dedicate a specific FTE at the state level to oversee the community disparities requirement with LLA?No, a specific FTE at the state level is not required to manage the community-based disparities requirement.TrainingsWhat are the tentative dates for the three-day training? Who is expected to attend the NTCP training in ATL?More information for the three-day training will be provided at a later date.  Representatives should include, at minimum, the tobacco control program manager and evaluator, cessation manager, and/or the person managing youth activities.
							
					
							Last Reviewed:  October 30, 2023						Source: 	Office on Smoking and Health, National Center for Chronic Disease Prevention and Health Promotion
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