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ADC 138 

Attachment 

Attachment to ADC 138 

Approved Defense Logistics Management System (DLMS) Change (ADC) 138, 

Revisions to DLMS Supplement (DS) 846P, Physical Inventory Request, to Capture 

Impact of ADC 33, and Other Administrative Changes 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO). 

 b. Point of Contact: Ms. Mary Jane Johnson, DLMSO, Joint Physical Inventory 

Working Group (JPIWG) Chair, 703-767-0677, DSN 427-0677, email: 

Mary.Jane.Johnson@dla.mil. 

2. FUNCTIONAL AREA: Supply 

3. REQUESTED CHANGE: 

a. Title: Revisions to DLMS Supplement (DS) 846P, Physical Inventory 

Request, to Capture Impact of ADC 33, and Other Administrative Changes. 

b. Description of Change: 

(1) The primary purpose of this change is to modify DS 846P, Physical 

Inventory Request, to capture the impact of ADC 33, December 6, 2000, Revised 

Inventory Prioritization (see enclosure). ADC 33 was an approved change originated by 

the JPIWG to revise MILSTRAP/DLMS physical inventory procedures to place 

responsibility for the owner’s inventory prioritization methodology/model with the owner 

rather than the distribution depot. ADC 33 eliminated the requirement/functionality for 

an inventory prioritization model resident at the distribution depot using variable 

characteristics identified by the owner to prioritize items for physical inventory. The 

JPIWG determined that such a requirement would result in a cumbersome and inflexible 

process that would not be readily responsive to an owner's changing priorities. ADC 33 

alleviated that inflexibility by placing responsibility for the inventory prioritization 

methodology with the owner. Corresponding changes to the MILSTRAP/DLMS 

manuals were previously identified by ADC 33 and have been published. 

(2) Other administrative changes are also identified for DS 846P. 
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ADC 138 

Attachment 

c. Procedures: Revise DS 846P as indicated in the table below: 

# Location DS 846P Revision Reason Federal 

IC 

Impact 

1 Federal Introductory 

Notes 

Revise Federal note 1:

1. This transaction is used to request, 

inquire about, and cancel a physical 

inventory, and to request transaction 

history. 

To delete functionality of 

the owner providing the 

storage activity an 

“inventory priority 

parameter report”. 

Revision 

required. 

2 DLMS Introductory 

Notes 

Revise DLMS note 1 to read as follows: 

1. Owners and managers use this transaction 

set to request, inquire about, and cancel a 

physical inventory by a distribution depot or 

storage activity. Owners and managers also 

use this transaction set to request transaction 

history. Distribution depots/storage activities 

use this transaction set to cancel and/or 

reschedule a physical inventory request by 

an owner/manager. Distribution 

depots/storage activities also use this 

transaction set to respond to a request for 

transaction history and an inquiry about a 

request for a physical inventory. 

To identify functions of 

DS 846P. 

No 

impact. 

3 DLMS Introductory 

Notes 

Revise DLMS note 4d:

This DLMS Supplement incorporates the 

Proposed DLMS Change (PDC) and

Approved DLMS Changes (ADC) listed. 

PDC/ADCs are available from the DLMSO 

website: http://www.dla.mil/j6/dlmso/changes. 

-- ADC 45, Use of Both Ownership Code 

and Purpose Code in DLMS for 

Ammunition. 

-- ADC 77, Air Force Unique Management 

Coding for Materiel Management 

Aggregation Code (MMAC). 

-- ADC 134, Revision to DS 846P, Physical 

Inventory Request, to Add Physical 

Inventory Cutoff Date. 

--ADC 138, Revisions to DLMS 

Supplement (DS) 846P, Physical Inventory 

Request, to Capture Impact of Approved 

DLMS Change (ADC) 33, and Other 

Administrative Changes.

Administrative to delete 

PDC 146 and add ADC 

138 and ADC 77 to 

accurately identify 

DLMS Changes included 

in the DLMS 

Supplement. 

NOTE: ADC 77 

functionality affects all 

DS and is being added 

incrementally as the 

opportunity arises when 

changes are made to a 

given DS. 

No 

impact. 
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ADC 138 

Attachment 

# Location DS 846P Revision Reason Federal 

IC 

Impact 

4. 1/BIA02/020 Delete BIA02 code IP, Inventory 

Parameter Report, and associated DLMS 

note. 

 

To delete functionality 

of the owner providing 

the storage activity an 

“inventory priority 

parameter report” IAW 

ADC 33 revisions. 

Revision 

required.

5 2/DTM/100 Revise segment level DLMS note to 

read:

“Use to convey dates associated with the 

transaction.” 

Administrative update 

to note. 

No 

impact. 

6. 2/PCT/256 Change the ‘PCT’ (Percent Amounts) 

segment to “not used.” 

The ‘PCT’ segment 

was for use with the 

Inventory Priority 

Parameter Report, the 

functionality for which 

was eliminated by 

ADC 33. 

Revision 

required.

7. 2/LDT/257 Change the ‘LDT’ (Lead Time) 

segment to “not used.”

The ‘LDT’ segment 

was for use with the 

Inventory Priority 

Parameter Report, the 

functionality for which 

was eliminated by 

ADC 33. 

Revision 

required.

8 2/LQ01/270 Revise DLMS notes 1 and 2 to read as 

follows (changes are identified by bold 

italicized text):

 

DLMS Note: 

1. Use either code 99 or A1 (but not 

both), except for ammunition where 

both codes may be used. (Use of both 

codes for ammunition is a DLMS 

enhancement (see introductory 

DLMS note 4a. ) 

2. For DLMS use, only the following 

codes are authorized. (Use of both codes 

for ammunition is a DLMS 

enhancement (see introductory DLMS 

note 4a. )

Administrative change 

to fix notes. 

No 

impact. 
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ADC 138 

Attachment 

# Location DS 846P Revision Reason Federal 

IC 

Impact 

9. 2/LQ01/270 Delete code AL- ‘Special Requirements 

Code’ which is used to identify the 

precedence, special handling, and 

processing requirements, and associated 

DLMS notes.

Administrative 

correction. Code AL 

was inadvertently 

added to DS 846P. 

Under DLSS this 

information was 

carried in the required 

delivery date field, 

which does not apply 

to this transaction. 

No 

impact 

10 2/LQ01/270 Delete code ‘FF’- Essentiality code and 

associated DLMS note. 

The essentiality code 

was only available for 

use with the ‘Inventory 

Priority Parameter 

Report”, which is 

being eliminated from 

DS 846P by this 

change IAW ADC 33. 

No 

impact. 

11. 2/LQ01/270 Add code ‘GQ’ - Group Qualifier Code 

with note as follows: 

DLMS Note: 

Use to identify the Materiel 

Management Aggregation Code 

(MMAC) for NSNs to be managed by a 

specific manager (i.e., system, program, 

aggregation, selected FSC, technology 

group). This is an Air Force-unique 

data element, meaningful to the Air 

Force only. Non-Air Force Components 

perpetuate without action. 

A data maintenance action was 

approved in version 5010. The approved 

code/name is "MAC – Material 

Management Aggregation Code". The 

code source is identified as the Air 

Force Manual (AFMAN) 23-110, 

Volumes 1 and 2. 

Administrative update 

required per ADC 77, 

Air Force Unique 

Management Coding 

for MMAC.

ADC 77 functionality 

is being added 

incrementally as the 

opportunity arises 

when changes are 

made to a given DS. 

No 

impact. 
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ADC 138 

Attachment 

# Location DS 846P Revision Reason Federal 

IC 

Impact 

12 2/DTM/355 Change the ‘DTM’ (Date/Time 

Reference) segment at position 355, to 

“not used.”

Dates associated with 

the transaction are 

conveyed at 

2/DTM/100. No date 

qualifiers were 

identified at 

2/DTM/355, and the 

MILSTRAP 

Administrator/JPIWG 

chair could not 

determine any use for 

the 2/DTM/355 

segment. 

Revision 

required.

4. REASON FOR CHANGE: This change revises DS 846P to accommodate ADC 33 

functional changes impacting DS 846P, and to incorporate other administrative changes. 

5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Supports ADC 33 functional changes, and other 

administrative changes. 

b. Disadvantages: None identified. 

6. IMPACT: 

a. Data Content/Procedures: Revise DS 846P as identified by this change. 

b. Publication(s): 

(1) DLMS Supplement and corresponding Federal IC must be updated. 

 (2) DAASC maps should be updated as required if changes were not already 

incorporated under ADC 33. 

(3) Associated procedural changes were previously published in DoD 4000.25-M 

(DLMS), and DoD 4000.25-2-M (MILSTRAP), IAW ADC 33 guidance. 

Enclosure
ADC 138 

Enclosure 

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ENCLOSURE TO ADC 138 

Administrative Revisions to DS 846P, Physical Inventory Request

DLMSO December 6, 2000 

 

MEMORANDUM FOR: DISTRIBUTION 

SUBJECT: Approved DLMS Change (ADC) 33, Revised Inventory Prioritization 

(Supply/MILSTRAP) (Staffed by Proposed DLMS Change 42)

 The attached is published as an approved change to DoD 4000.25-M, 

Defense Logistics Management System (DLMS) and DoD 4000.25-2-M, Military 

Standard Transaction Reporting and Accounting Procedures (MILSTRAP), as being 

amended by Formal Change 5. This change requires Service interface with the Defense 

Logistics Agency (DLA) Distribution Standard System (DSS). This change can be 

implemented by DSS on May 31, 2001. Accordingly, the initial implementation date 

for ADC 33 is May 31, 2001, however implementation can occur after that date, on a 

staggered basis by each Service as they are capable. Service implementation dates 

should be identified to DLMSO as they become available. It is to each Service's 

advantage to implement this change as soon as possible to provide a means to identity to 

the DSS, your inventory prioritization requirements. 

 Addressees may direct questions to the DLMSO point of contact, Ms. Mary Jane 

Johnson, DSN 427-0677, (703) 767-0677, or e-mail: maryjane_johnson@hq.dla.mil. 

Others may direct questions to their Service or Agency designated representative. 

 

 ------SIGNED------- 

 JAMES A. JOHNSON 

 Director 

 Defense Logistics Management 

 Standards Office 

Attachment 

DISTRIBUTION: 

Supply PRC Members: 

USA AMCLG-SM DAASC DSDC SSL 

USN NAVSUP 4C2B6/NAVICP P761 DTRA NSOCM 

USAF AFMC LGIS FAA AFZ-500 

CMC LPP-2 NSA S711 

USCG G-SLP DSCA PSD PMD 

DLA J-3322/J-3331 DSAA MEAN-AP 

NIMA ST D 101 GSA FSS FCSI 

cc: 

ADUSD SCI 

Joint Physical Inventory Working Group 

LMI
ADC 138 

Enclosure 

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Approved DLMS CHANGE (ADC) 33 

Revised Inventory Prioritization Model 

 

1. ORIGINATOR: 

 a. Service/Agency: Joint Physical Inventory Working 

Group (JPIWG), April 12-13, 1999, and December 1-2, 1999, 

JPIWG Meetings. 

 b. Originator: Mary Jane Johnson, JPIWG Chair, 

DLMSO, DSN 427-0677, (703) 767-0677; Email: 

maryjane_johnson@hq.dla.mil 

2. FUNCTIONAL AREA: Supply 

3. REQUESTED CHANGE: 

a. Title: Revised Physical Inventory Prioritization Model 

b. Description of Change: Revise MILSTRAP/DLMS physical 

inventory procedures to place responsibility for the owner’s 

inventory prioritization methodology/model with the owner 

rather than the distribution depot. 

c. Procedures (Changes are identified for DoD 4000.25-2-M 

(MILSTRAP), as being amended by Formal Change 5). Associated 

changes would be made to DoD 4000.25-M, DLMS): 

(1) Revise MILSTRAP, Chapter 7, paragraph B.10.c.(5) as 

follows: 

 “(5) Owners may select items for inventory based on the owner 

physical inventory prioritization methodology or model which 

considers characteristics identified by each Service based on 

Service priorities, readiness drivers; etc. The owner and depot 

would negotiate projected workload at least once annually, 

(prior to each Fiscal Year). The owner would provide the 

prioritization methodology/model results to the distribution 

depot annually by submission of a DI Code DJA transaction with a 

Type Physical Inventory Code I". Items selected for inventory 

based on the Owner priority selection system shall not be given 

priority over items in subparagraphs B.10.a., B.10.b., 

B.10.c(1), B.10.c(2), and B.10.c(3).” 
ADC 138 

Enclosure 

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(2) Revise MILSTRAP, Appendix B-3, Type of Physical 

Inventory/Transaction History Codes to revise code “I” as 

follows: 

CODE DEFINITION

I Scheduled inventory. Initiated by owner based on 

owner’s inventory prioritization methodology. 

4. REASON FOR CHANGE: Current MILSTRAP procedures provide 

for an inventory prioritization model resident at the 

distribution depot. The model uses variable 

characteristics identified by the owner to prioritize 

items for physical inventory. The current requirement 

would result in a cumbersome and inflexible process that 

would not be readily responsive to an owner's changing 

priorities. This change alleviates that inflexibility by 

placing responsibility for the inventory prioritization 

methodology with the owner. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Placing responsibility for the inventory 

prioritization model with the owner provides the owner with 

a more responsive and flexible process. 

b. Disadvantages: None identified. 

6. IMPACT:

a. Publications: Revises MILSTRAP, DLMS and Service/Agency 

publications as applicable. 

b. Systems: 

(1) Requires changes to Service/Agency wholesale ICP 

systems to establish an inventory prioritization methodology 

if Service/Agency elects to perform this function, and to 

generate the associated DI Code DJA with Type of Physical 

Inventory Code “I”. 

(2) Requires changes to the Distribution Standard 

System to recognize and process as part of the inventory 

prioritization process DI Code DJA transactions received with 

Type of Physical Inventory Code “I”.