861 Receiving Advice/Acceptance Certificate

Functional Group ID=RC

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Receiving 

Advice/Acceptance Certificate Transaction Set (861) for use within the context of an Electronic Data 

Interchange (EDI) environment. The transaction set can be used to provide for customary and established 

business and industry practice relative to the notification of receipt or formal acceptance of goods and 

services.

Notes:

1. Receiving activities use this transaction set to report the acceptance of material at destination.

2. This transaction may be used to provide unique identification (UID) information to WAWF. Refer to 

the UID web at URL: http://www.acq.osd.mil/dpap/uid/ for DoD policy and business rules.

3. DoD, Federal and Civil Agency users operating under the Defense Logistics Management Systems 

(DLMS) must reference the Unit of Issue and Purchase Unit Conversion Table available at URL: 

https://www.dla.mil/HQ/InformationOperations/DLMS/eApplications/dlmsansiconverguides/

4. This transaction may be used to record source inspection information separately or in combination with 

acceptance report information.

5. This transaction may be used to record external acceptance at the "box" level or at the consolidated 

shipment level.

6. This revision to the DLMS IC incorporates Proposed DLMS Change and Approved DLMS Change 

(ADC) listed. PDCs/ADCs are available from the Defense Enterprise Data Standards Office (DEDSO) Web 

site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 1335, Wide Area Work Flow (WAWF) Changes to Support Purchase Card Receiving Report and 

Property Book Identifier 

- ADC 1345 Administrative Update to Convert Federal 856 ASN, 857, 861, and 997 to DLMS ICs. ADC 

1345 converts the Federal IC 861 to a DLMS IC 861. No transaction usage changes are made by ADC 1345

- ADC 1370, Administrative Update to Change Data Element N106 Usage from Must Use to Used

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to 

Defense Enterprise Data Standards Office (DEDSO) - Completed on May 4, 2022

- ADC 1412, Replacement of Data Universal Numbering System Number with Unique Entity Identifier 

and Electronic Funds Transfer Indicator to Wide Area Workflow

Heading:

004010F861_8_ADC_1412 1 May 4, 2022
Page Pos. Seg. Req. Loop Notes and

No. No. ID Name Des. Max.Use Repeat Comments

4 010 ST Transaction Set Header M 1

5 020 BRA Beginning Segment for Receiving Advice or 

Acceptance Certificate

M 1 n1

7 040 CUR Currency O 1

10 050 REF Reference Identification O >1

12 060 PER Administrative Communications Contact O 3

14 070 DTM Date/Time Reference M 10

16 080 PRF Purchase Order Reference O 25

Not Used 090 TD1 Carrier Details (Quantity and Weight) O 2

Not Used 100 TD5 Carrier Details (Routing Sequence/Transit 

Time)

O 12

Not Used 110 TD3 Carrier Details (Equipment) O 12

Not Used 120 TD4 Carrier Details (Special Handling, or 

Hazardous Materials, or Both)

O 5

Not Used 125 MEA Measurements O 40

LOOP ID - N1 200

18 130 N1 Name O 1

Not Used 140 N2 Additional Name Information O 2

Not Used 150 N3 Address Information O 2

Not Used 160 N4 Geographic Location O 1

Not Used 170 REF Reference Identification O 100

Not Used 180 PER Administrative Communications Contact O 3

Not Used 190 FOB F.O.B. Related Instructions O 1

LOOP ID - LM 10

20 200 LM Code Source Information O 1

21 210 LQ Industry Code M 100

Detail:

Page Pos. Seg. Req. Loop Notes and

No. No. ID Name Des. Max.Use Repeat Comments

LOOP ID - RCD 200000

22 010 RCD Receiving Conditions O 1

28 020 SN1 Item Detail (Shipment) O 1

Not Used 030 CUR Currency O 1

Not Used 040 LIN Item Identification O 100

29 050 PID Product/Item Description O 1000

Not Used 060 PO4 Item Physical Details O 100

30 070 REF Reference Identification O 12

Not Used 080 PER Administrative Communications Contact O 3

33 090 DTM Date/Time Reference O 10

35 100 PRF Purchase Order Reference O 25

Not Used 110 MEA Measurements O >1

Not Used 120 FOB F.O.B. Related Instructions O 1

Not Used 130 TD1 Carrier Details (Quantity and Weight) O 20

Not Used 140 TD5 Carrier Details (Routing Sequence/Transit 

Time)

O 12

004010F861_8_ADC_1412 2 May 4, 2022
Not Used 150 TD3 Carrier Details (Equipment) O 12

Not Used 160 TD4 Carrier Details (Special Handling, or 

Hazardous Materials, or Both)

O 5

Not Used 170 SAC Service, Promotion, Allowance, or Charge 

Information

O 10

36 180 MAN Marks and Numbers O >1

LOOP ID - LM 10

38 185 LM Code Source Information O 1

39 186 LQ Industry Code M 100

LOOP ID - SLN 100

40 190 SLN Subline Item Detail O 1

45 200 PID Product/Item Description O 1000

Not Used 203 NM1 Individual or Organizational Name O 1

LOOP ID - LM 10

46 205 LM Code Source Information O 1

47 206 LQ Industry Code M 100

LOOP ID - N1 200

48 210 N1 Name O 1

Not Used 220 N2 Additional Name Information O 2

Not Used 230 N3 Address Information O 2

Not Used 240 N4 Geographic Location O 1

Not Used 250 REF Reference Identification O 100

Not Used 260 PER Administrative Communications Contact O 3

Not Used 270 FOB F.O.B. Related Instructions O 1

Summary:

Page Pos. Seg. Req. Loop Notes and

No. No. ID Name Des. Max.Use Repeat Comments

Not Used 010 CTT Transaction Totals O 1 n2

49 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. This transaction set is a Receiving Advice unless BRA04 contains a value of "8". When BRA04 

contains a value of "8", the transaction set is an Acceptance Certificate and the units received is the 

units accepted.

2. The number of line items (CTT01) is the accumulation of the number of RCD segments. If used, hash 

total (CTT02) is the sum of the value of quantities received (RCD02) for each RCD segment.

004010F861_8_ADC_1412 3 May 4, 2022
Segment: ST Transaction Set Header

Position: 010

Loop:

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To indicate the start of a transaction set and to assign a control number

Syntax Notes:

Semantic Notes: 1 The transaction set identifier (ST01) is used by the translation routines of the 

interchange partners to select the appropriate transaction set definition (e.g., 

810 selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Des. Element Name Attributes

M ST01 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

 861 Receiving Advice/Acceptance Certificate

M ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set 

functional group assigned by the originator for a transaction set

A unique number assigned by the originator of the transaction set, or 

the originator's application program.

004010F861_8_ADC_1412 4 May 4, 2022
Segment: BRA Beginning Segment for Receiving Advice or Acceptance Certificate

Position: 020

Loop:

Level: Heading

Usage: Mandatory

Max Use: 1

Purpose: To indicate the beginning of a Receiving Advice or Acceptance Certificate 

Transaction Set and transmit an identifying number, date, and time

Syntax Notes:

Semantic Notes: 1 BRA02 is the date that the receiving advice transaction set is created.

2 BRA05 is the time that the receiving advice transaction set is created.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M BRA01 127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

Use "Z" for this data element. This "Z" entry satisfies the X12 usage 

requirements; the receiving application software shall not process it.

M BRA02 373 Date M DT 8/8

Date expressed as CCYYMMDD

Express the originating activity's date in UTC (Universal Time 

Coordinate).

M BRA03 353 Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set

 00 Original

Use regardless of the type of acceptance report, 

unless a cancellation or correction.

01 Cancellation

 CO Corrected

M BRA04 962 Receiving Advice or Acceptance Certificate Type 

Code

M ID 1/1

Code specifying type of receiving advice

Use when the transaction set contains one or more reports, regardless of 

the type of the acceptance report.

 8 Acceptance Certificate

 9 Authorized Representative in Receipt of an 

Acceptance Alert

Use to identify a party in receipt of an acceptance 

alert.

A Authorized Representative Not in Receipt of an 

Acceptance Alert

004010F861_8_ADC_1412 5 May 4, 2022
Use to identify a party not in receipt of an 

acceptance alert.

Must Use BRA05 337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

1. Express the originating activity's time in UTC.

2. Express time in a four-position (HHMM) format.

Not Used BRA06 412 Receiving Condition Code O ID 2/2

BRA07 306 Action Code O ID 1/2

Code indicating type of action

 24 On-Hold

 80 Reconcile

 WQ Accept

004010F861_8_ADC_1412 6 May 4, 2022
Segment: CUR Currency

Position: 040

Loop:

Level: Heading

Usage: Optional

Max Use: 1

Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction

Syntax Notes: 1 If CUR08 is present, then CUR07 is required.

2 If CUR09 is present, then CUR07 is required.

3 If CUR10 is present, then at least one of CUR11 or CUR12 is required.

4 If CUR11 is present, then CUR10 is required.

5 If CUR12 is present, then CUR10 is required.

6 If CUR13 is present, then at least one of CUR14 or CUR15 is required.

7 If CUR14 is present, then CUR13 is required.

8 If CUR15 is present, then CUR13 is required.

9 If CUR16 is present, then at least one of CUR17 or CUR18 is required.

10 If CUR17 is present, then CUR16 is required.

11 If CUR18 is present, then CUR16 is required.

12 If CUR19 is present, then at least one of CUR20 or CUR21 is required.

13 If CUR20 is present, then CUR19 is required.

14 If CUR21 is present, then CUR19 is required.

Semantic Notes:

Data Element Summary

Ref. Data

Des. Element Name Attributes

M CUR01 98 Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or 

an individual

Refer to 004010 Data Element Dictionary for acceptable code values.

M CUR02 100 Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are 

specified

CUR03 280 Exchange Rate O R 4/10

Value to be used as a multiplier conversion factor to convert monetary 

value from one currency to another

CUR04 98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or 

an individual

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR05 100 Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are 

specified

CUR06 669 Currency Market/Exchange Code O ID 3/3

004010F861_8_ADC_1412 7 May 4, 2022
Code identifying the market upon which the currency exchange rate is 

based

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR07 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR08 373 Date O DT 8/8

Date expressed as CCYYMMDD

CUR09 337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

CUR10 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR11 373 Date X DT 8/8

Date expressed as CCYYMMDD

CUR12 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

CUR13 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR14 373 Date X DT 8/8

Date expressed as CCYYMMDD

CUR15 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

CUR16 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR17 373 Date X DT 8/8

Date expressed as CCYYMMDD

CUR18 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

004010F861_8_ADC_1412 8 May 4, 2022
or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

CUR19 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 004010 Data Element Dictionary for acceptable code values.

CUR20 373 Date X DT 8/8

Date expressed as CCYYMMDD

CUR21 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, 

or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes 

(00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal 

seconds are expressed as follows: D = tenths (0-9) and DD = hundredths 

(00-99)

004010F861_8_ADC_1412 9 May 4, 2022
Segment: REF Reference Identification

Position: 050

Loop:

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specify identifying information

Syntax Notes: 1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

Semantic Notes: 1 REF04 contains data relating to the value cited in REF02.

Notes: Use this 1/REF/050 segment to identify reference numbers that apply to all of the 

line items. If the reference numbers vary by line item, use the 2/REF/070 

segment.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M REF01 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

 55 Sequence Number

Use, if applicable, to identify the suffix letter 

associated with a replacement shipment (e.g., when 

transmitting the letter A to indicate the first 

replacement shipment).

AT Appropriation Number

Use to indicate a long line of accounting. Cite the 

line of accounting in REF03.

E4 Charge Card Number

Use to indicate (in REF02) the last four digits of 

the Government credit card number under which 

payment for this instrument will be accomplished.

FS Final Sequence Number

Use, if applicable, to identify the final shipment 

suffix Z.

FU Fund Code

 IL Internal Order Number

Use to indicate a Communication Service 

Authorization (CSA) number.

SI Shipper's Identifying Number for Shipment (SID)

Use to identify the shipment number.

TN Transaction Reference Number

Use to identify the transaction number associated 

004010F861_8_ADC_1412 10 May 4, 2022
with the original requisition.

Must Use REF02 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their 

content

Use to provide the total amount billed when REF01 = E4. The amount 

billed must be a positive numeric value containing up to 14 digits to the 

left of the decimal and 2 digits to the right of the decimal.

Not Used REF04 C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as 

specified by the Reference Qualifier

Not Used C04001 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Not Used C04002 127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

Not Used C04003 128 Reference Identification Qualifier X ID 2/3

Not Used C04004 127 Reference Identification X AN 1/30

Not Used C04005 128 Reference Identification Qualifier X ID 2/3

Not Used C04006 127 Reference Identification X AN 1/30

004010F861_8_ADC_1412 11 May 4, 2022
Segment: PER Administrative Communications Contact

Position: 060

Loop:

Level: Heading

Usage: Optional

Max Use: 3

Purpose: To identify a person or office to whom administrative communications should be 

directed

Syntax Notes: 1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Semantic Notes:

Notes: Use to identify a POC.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M PER01 366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group 

named

 IC Information Contact

 KC Accepting Official

Use to provide name of receipt examiner. Must 

also provide telephone number below.

PER02 93 Name O AN 1/60

Free-form name

Use to identify the name of a point of contact. Last name, followed by 

first name, is preferred. If the name is longer than 60 characters, use 

initials. PER09 may be used to cite the title of the individual.

PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

 AU Defense Switched Network

 EM Electronic Mail

 FX Facsimile

 TE Telephone

PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when 

applicable

When transmitting a telephone or fax number, the number shall be 

transmitted with no extraneous characters. Include the country code 

and area code. If an extension applies to the number, concatenate the 

letter "X" plus the extension at the end of the number.

PER05 365 Communication Number Qualifier X ID 2/2

004010F861_8_ADC_1412 12 May 4, 2022
Code identifying the type of communication number

 AU Defense Switched Network

 EM Electronic Mail

 FX Facsimile

 TE Telephone

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when 

applicable

PER07 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

 AU Defense Switched Network

 EM Electronic Mail

 FX Facsimile

 TE Telephone

PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when 

applicable

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use, if necessary, to provide the title of the party cited in PER02.

004010F861_8_ADC_1412 13 May 4, 2022
Segment: DTM Date/Time Reference

Position: 070

Loop:

Level: Heading

Usage: Mandatory

Max Use: 10

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Semantic Notes:

Notes: Use this 1/DTM/070 segment to identify dates that apply to all of the line items. 

When the dates vary by line item, use the 2/DTM/090 segment.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Use only one code.

 018 Available

Use to indicate the material was offered for delivery.

035 Delivered

Use to indicate the material was delivered.

050 Received

 097 Transaction Creation

Use to indicate the date the Government credit card 

transaction was authorized (card swipe date).

144 Estimated Acceptance

Use to indicate the material has an estimated 

acceptance date. Use in interim reports when 

LQ01 cites code 10 and LQ02 cites code D.

201 Acceptance

Use to indicate the material was accepted.

517 Inspected

Must Use DTM02 373 Date X DT 8/8

Date expressed as CCYYMMDD

Not Used DTM03 337 Time X TM 4/8

Not Used DTM04 623 Time Code O ID 2/2

DTM05 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

 YY Last Two Digits of Year Expressed in Format CCYY

004010F861_8_ADC_1412 14 May 4, 2022
Use in conjunction with DTM01 code 050 to 

indicate the FY obligated date.

DTM06 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

Enter the fiscal year in YY format.

004010F861_8_ADC_1412 15 May 4, 2022
Segment: PRF Purchase Order Reference

Position: 080

Loop:

Level: Heading

Usage: Optional

Max Use: 25

Purpose: To provide reference to a specific purchase order

Syntax Notes:

Semantic Notes: 1 PRF04 is the date assigned by the purchaser to purchase order.

Notes: Use this 1/PRF/080 to indicate contract information when the same contract 

number or Supplemental Procurement Instrument Identification Number 

(SPIIN) applies to all of the line items. Use the 2/PRF/100 segment when the 

contract information varies by line item.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M PRF01 324 Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Enter the purchase order number, contract number (including Federal 

Supply Schedules, General Services Administration Schedules and all 

other basic contracts), Blanket Purchase Agreement number, Grant, 

Lease or Agreement number. This is always the Procurement 

Instrument identification Number for the Department of Defense or the 

equivalent expression for Civilian Agencies. This is never the number 

of a delivery order, call or release against a basic award instrument. 

That number is carried in PRF02. This number shall be transmitted 

without dashes.

PRF02 328 Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed 

by the parties involved in the transaction

Enter the number of a release, call or delivery order against a basic 

award instrument. This is always the Supplemental Procurement 

Instrument Identification Number for the Department of Defense or the 

equivalent expression for Civilian Agencies. This number shall be 

transmitted without dashes.

Not Used PRF03 327 Change Order Sequence Number O AN 1/8

Not Used PRF04 373 Date O DT 8/8

Not Used PRF05 350 Assigned Identification O AN 1/20

PRF06 367 Contract Number O AN 1/30

Contract number

Use to identify the Small Business Administration (SBA) contract 

number for an 8a set-aside. The SBA office issuing this contract is 

cited in 1/N1/130 segment by use of code C9 in N101.

004010F861_8_ADC_1412 16 May 4, 2022
Not Used PRF07 92 Purchase Order Type Code O ID 2/2

004010F861_8_ADC_1412 17 May 4, 2022
Segment: N1 Name

Position: 130

Loop: N1 Optional (Must Use)

Level: Heading

Usage: Optional (Must Use)

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes:

Notes: 1. Must use this N1 loop to identify the organization originating the transaction 

set.

2. Use additional iterations to identify other organizations associated with the 

transaction.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M N101 98 Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or 

an individual

 1Q Military Facility

Use to indicate the expense center.

BK Bank

Use to identify the bank that issued the 

Government Credit Card.

BY Buying Party (Purchaser)

Use to indicate Issue By.

C4 Contract Administration Office

 C9 Contract Holder

Use to indicate the Small Business Administration 

(SBA) office.

CJ Automated Data Processing (ADP) Point

Use to indicate routing of transaction.

FP Name on Credit Card

Use to identify the last name of the Government 

credit card holder. Identify the name in N102.

KK Registering Party

 KZ Acceptance Location

 L1 Inspection Location

 SE Selling Party

Use to indicate the contractor.

004010F861_8_ADC_1412 18 May 4, 2022
ST Ship To

Use to identify the ship-to address.

Z4 Owning Inventory Control Point

N102 93 Name X AN 1/60

Free-form name

Only use when N101 is code FP to identify the last name only of 

Government Credit Card holder.

Must Use N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for 

Identification Code (67)

 10 Department of Defense Activity Address Code 

(DODAAC)

 31 Bank Identification Code

Use to indicate the card issuing bank identification 

number of the bank when code BK is cited in 

N101. This is the first six positions of the credit 

card number.

33 Commercial and Government Entity (CAGE)

 A2 Military Assistance Program Address Code (MAPAC)

 M4 Department of Defense Routing Identifier Code (RIC)

 UE Unique Entity Identifier

A data maintenance action was approved in version 

8020. The approved code/name is "UE Unique 

Entity Identifier".

UR Uniform Resource Locator (URL)

 ZZ Mutually Defined

Must Use N104 67 Identification Code X AN 2/80

Code identifying a party or other code

Not Used N105 706 Entity Relationship Code O ID 2/2

N106 98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or 

an individual

Must use codes FR and TO in conjunction with the appropriate 

1/N101/130 code to indicate the organizations sending and receiving the 

transaction set.

 FR Message From

Use to indicate that the organization cited in N104 

transmitted the transaction set.

PK Party to Receive Copy

 TO Message To

Use to indicate that the organization cited in N104 

is to receive the transaction set.

004010F861_8_ADC_1412 19 May 4, 2022
Segment: LM Code Source Information

Position: 200

Loop: LM Optional

Level: Heading

Usage: Optional

Max Use: 1

Purpose: To transmit standard code list identification information

Syntax Notes:

Semantic Notes:

Notes: Use this 1/LM/200 segment to identify coded information maintained in 

department or agency documentation when any specific LQ01 qualifier code 

applies to all line items. Use the 2/LM/185 segment when the LQ01 code varies 

by line item.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M LM01 559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

 DF Department of Defense (DoD)

Not Used LM02 822 Source Subqualifier O AN 1/15

004010F861_8_ADC_1412 20 May 4, 2022
Segment: LQ Industry Code

Position: 210

Loop: LM Optional

Level: Heading

Usage: Mandatory

Max Use: 100

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQ01 is present, then LQ02 is required.

Semantic Notes:

Notes: Use to identify codes, as appropriate, consistent with management information 

requirements.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQ01 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

 0 Document Identification Code

 10 Transaction Status Indicator Code

Use one of codes, in LQ02, D - Interim Status, F - 

Final Reply Report or G - Ship To Code Differs 

From Contract, to indicate the transaction status.

17 Shipment Acceptance Discrepancy Explanation Code

Use to identify the shipment acceptance 

discrepancy explanation. Use code Z, in LQ02 

when Unique Identification (UID) data on items do 

not conform to shipping report. DLMS 

enhancement: Use multiple repetitions to identify 

all applicable values.

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

004010F861_8_ADC_1412 21 May 4, 2022
Segment: RCD Receiving Conditions

Position: 010

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To report receiving conditions and specify contested quantities

Syntax Notes: 1 At least one of RCD02 RCD04 or RCD06 is required.

2 If either RCD02 or RCD03 is present, then the other is required.

3 If either RCD04 or RCD05 is present, then the other is required.

4 If any of RCD06 RCD07 or RCD08 is present, then all are required.

5 If any of RCD09 RCD10 or RCD11 is present, then all are required.

6 If any of RCD12 RCD13 or RCD14 is present, then all are required.

7 If any of RCD15 RCD16 or RCD17 is present, then all are required.

8 If any of RCD18 RCD19 or RCD20 is present, then all are required.

Semantic Notes: 1 RCD01 is the receiving advice line item identification.

2 RCD21 is the cumulative quantity of goods received for a specific time period.

Notes: 1. Use the 2/RCD/010 loop to identify line item and acceptance information for 

a destination acceptance report.

2. Use one or more 2/RCD/010 loops to identify UID data consistent with UID 

data requirements. Only segments 2/PID/050, 2/REF/070, 2/MAN/180, and 

2/SLN/190 are applicable. Use a separate 2/RCD/010 loop for each unique 

combination of Unique Item Identifier (UII) type, Original Part Number, 

Enterprise Identifier and Issuing Agency Code.

3. Multiple RCD loops may be used to report acceptance of multiple CLINS. 

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use RCD01 350 Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction 

set

Use to identify the Contract Line Item Number (CLIN), (including the 

Subcontract Line Item Number (SUBCLIN), Exhibit Line Item Number 

(ELIN), or Sub Exhibit Line Number Item (SUBELIN)).

Must Use RCD02 663 Quantity Units Received or Accepted X R 1/9

Number of Units Received or Accepted

Use to identify only that quantity actually accepted at destination. Use 

the number 0 when transmitting an interim report.

Must Use RCD03 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

004010F861_8_ADC_1412 22 May 4, 2022
Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD04 664 Quantity Units Returned X R 1/9

Number of units returned

RCD05 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

004010F861_8_ADC_1412 23 May 4, 2022
Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD06 667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

RCD07 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD08 412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a 

specific shipment

Refer to 004010 Data Element Dictionary for acceptable code values.

RCD09 667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

RCD10 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

004010F861_8_ADC_1412 24 May 4, 2022
Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD11 412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a 

specific shipment

Refer to 004010 Data Element Dictionary for acceptable code values.

RCD12 667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

RCD13 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

004010F861_8_ADC_1412 25 May 4, 2022
Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD14 412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a 

specific shipment

Refer to 004010 Data Element Dictionary for acceptable code values.

RCD15 667 Quantity in Question X R 1/9

Number of units contested because of physical condition or status of units

RCD16 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD17 412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a 

specific shipment

Refer to 004010 Data Element Dictionary for acceptable code values.

RCD18 667 Quantity in Question X R 1/9

004010F861_8_ADC_1412 26 May 4, 2022
Number of units contested because of physical condition or status of units

RCD19 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

RCD20 412 Receiving Condition Code X ID 2/2

Code designating physical condition or status of units received in a 

specific shipment

Refer to 004010 Data Element Dictionary for acceptable code values.

RCD21 380 Quantity O R 1/15

Numeric value of quantity

004010F861_8_ADC_1412 27 May 4, 2022
Segment: SN1 Item Detail (Shipment)

Position: 020

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To specify line-item detail relative to shipment

Syntax Notes: 1 If either SN105 or SN106 is present, then the other is required.

Semantic Notes: 1 SN101 is the ship notice line-item identification.

Notes: Use to identify the material shipment quantity.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Not Used SN101 350 Assigned Identification O AN 1/20

M SN102 382 Number of Units Shipped M R 1/10

Numeric value of units shipped in manufacturer's shipping units for a line 

item or transaction set

Use the 2/SN1/020 segment in 2/RCD/010 loops to identify the quantity 

shipped.

M SN103 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

Use to identify the purchase unit specified in the contract for the 

quantity shipped. Use any code other than code ZZ. DLMS users see 

the Unit of Issue and Purchase Unit Conversion Table for available 

codes.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used SN104 646 Quantity Shipped to Date O R 1/15

Not Used SN105 330 Quantity Ordered X R 1/15

Not Used SN106 355 Unit or Basis for Measurement Code X ID 2/2

Not Used SN107 728 Returnable Container Load Make-Up Code O ID 1/2

Not Used SN108 668 Line Item Status Code O ID 2/2

004010F861_8_ADC_1412 28 May 4, 2022
Segment: PID Product/Item Description

Position: 050

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To describe a product or process in coded or free-form format

Syntax Notes: 1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID04 is required.

5 If PID09 is present, then PID05 is required.

Semantic Notes: 1 Use PID03 to indicate the organization that publishes the code list being referred 

to.

2 PID04 should be used for industry-specific product description codes.

3 PID08 describes the physical characteristics of the product identified in PID04. 

A "Y" indicates that the specified attribute applies to this item; an "N" indicates it 

does not apply. Any other value is indeterminate.

4 PID09 is used to identify the language being used in PID05.

Notes: Use in the 2/RCD/010 UID loop to provide the UID description. 

Data Element Summary

Ref. Data

Des. Element Name Attributes

M PID01 349 Item Description Type M ID 1/1

Code indicating the format of a description

 F Free-form

Not Used PID02 750 Product/Process Characteristic Code O ID 2/3

Not Used PID03 559 Agency Qualifier Code X ID 2/2

Not Used PID04 751 Product Description Code X AN 1/12

Must Use PID05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their 

content

Not Used PID06 752 Surface/Layer/Position Code O ID 2/2

Not Used PID07 822 Source Subqualifier O AN 1/15

Not Used PID08 1073 Yes/No Condition or Response Code O ID 1/1

Not Used PID09 819 Language Code O ID 2/3

004010F861_8_ADC_1412 29 May 4, 2022
Segment: REF Reference Identification

Position: 070

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: 12

Purpose: To specify identifying information

Syntax Notes: 1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

Semantic Notes: 1 REF04 contains data relating to the value cited in REF02.

Notes: 1. Use this 2/REF/070 segment to identify reference numbers that apply to a 

specific line item. Use the 1/REF/050 segment to identify reference numbers that 

apply to all of the line items.

2. Use this segment in the 2/RCD/010 UID loop to identify the UII type and 

related information as applicable.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M REF01 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

The following code is authorized.

 2U Payer Identification Number

 55 Sequence Number

Use, if applicable, to identify the suffix letter 

associated with a replacement shipment (e.g., when 

transmitting the letter A to indicate the first 

replacement shipment).

AT Appropriation Number

Use to indicate the long line of accounting. Cite 

the line of accounting in REF03.

AX Government Accounting Class Reference Number 

(ACRN)

 CA Cost Allocation Reference

Use to identify the Standard Document Number 

(SDN).

DD Document Identification Code

Use to identify the document number.

EF Electronic Funds Transfer ID Number

Use only when 1/N103/130 is UE Unique Entity 

Identifier, to provide an alternate EFT account in 

REF02.

004010F861_8_ADC_1412 30 May 4, 2022
FS Final Sequence Number

Use if applicable to identify the final shipment 

suffix Z.

IL Internal Order Number

Use to indicate a Communication Service 

Authorization (CSA) number.

IX Item Number

Use for Authorization Accounting Activity (AAA).

P4 Project Code

Use to identify the project center.

PM Part Number

Use to identify the part number consistent with 

UID data requirements. Use REF02 for the part 

number and REF03 for the description.

RQ Purchase Requisition No.

 SI Shipper's Identifying Number for Shipment (SID)

Use to identify the shipment number.

T0 Dealer Type Identification

Use in UID loop to identify the UII Type per UID 

guidance, e.g., VIN, UID1, UID2. 

TN Transaction Reference Number

Use to identify the transaction number associated 

with the original requisition.

VE Vendor Abbreviation Code

Use to identify the source of supply.

ZA Supplier

Use to identify the supplier when the source of 

supply is other than prime vendor.

ZZ Mutually Defined

Use to indicate the Store Ownership Purpose Code.

Must Use REF02 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their 

content

REF04 C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as 

specified by the Reference Qualifier

M C04001 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

004010F861_8_ADC_1412 31 May 4, 2022
Use next available reference identification pair as needed. 

 DX Department/Agency Number

Use with REF01 code T0 (UII Type) to indicate the 

Enterprise Identifier (EID).

PM Part Number

Use with REF01 code T0 (UID Type) to identify the 

original part number. 

W8 Suffix

Use with REF01 code TN to identify the suffix 

code.

XM Issuer Number

Use with REF01 code T0 (UID Type) to indicate 

the Issuing Agency Code (IAC) applicable to the 

Enterprise Identifier (EID) 

M C04002 127 Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

C04003 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Refer to 004010 Data Element Dictionary for acceptable code values.

C04004 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

C04005 128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Refer to 004010 Data Element Dictionary for acceptable code values.

C04006 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as 

specified by the Reference Identification Qualifier

004010F861_8_ADC_1412 32 May 4, 2022
Segment: DTM Date/Time Reference

Position: 090

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: 10

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM05 is required.

2 If DTM04 is present, then DTM03 is required.

3 If either DTM05 or DTM06 is present, then the other is required.

Semantic Notes:

Notes: Use this 2/DTM/090 segment to identify dates applicable to the line item. Use the 

1/DTM/070 segment when the date applies to all of the line items.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M DTM01 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Use only one code in any single 2/RCD/010 loop iteration.

 018 Available

Use to indicate material was offered for delivery.

035 Delivered

Use to indicate material was delivered.

050 Received

 144 Estimated Acceptance

Use to indicate material has an estimated 

acceptance date. Use in interim reports when 

LQ01 cites code 10 and LQ02 cites code D.

201 Acceptance

Use to indicate the material was accepted.

Must Use DTM02 373 Date X DT 8/8

Date expressed as CCYYMMDD

Not Used DTM03 337 Time X TM 4/8

Not Used DTM04 623 Time Code O ID 2/2

DTM05 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

 YY Last Two Digits of Year Expressed in Format CCYY

Use in conjunction with DTM01 code 050 to 

indicate the FY obligated date.

DTM06 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

004010F861_8_ADC_1412 33 May 4, 2022
Enter the fiscal year in YY format.

004010F861_8_ADC_1412 34 May 4, 2022
Segment: PRF Purchase Order Reference

Position: 100

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To provide reference to a specific purchase order

Syntax Notes:

Semantic Notes: 1 PRF04 is the date assigned by the purchaser to purchase order.

Notes: Use this 2/PRF/100 segment to identify contract information applicable to the 

line item. Use the 1/PRF/080 segment when the contract information applies to 

all of the line items.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M PRF01 324 Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Enter the purchase order number, contract number (including Federal 

Supply Schedules, General Services Administration Schedules and all 

other basic contracts), Blanket Purchase Agreement number, Grant, 

Lease or Agreement number. This is always the Procurement 

Instrument identification Number for the Department of Defense or the 

equivalent expression for Civilian Agencies. This is never the number 

of a delivery order, call or release against a basic award instrument. 

That number is carried in PRF02. This number shall be transmitted 

without dashes.

PRF02 328 Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed 

by the parties involved in the transaction

Enter the number of a release, call or delivery order against a basic 

award instrument. This is always the Supplemental Procurement 

Instrument Identification Number for the Department of Defense or the 

equivalent expression for Civilian Agencies. This number shall be 

transmitted without dashes.

Not Used PRF03 327 Change Order Sequence Number O AN 1/8

Not Used PRF04 373 Date O DT 8/8

Not Used PRF05 350 Assigned Identification O AN 1/20

PRF06 367 Contract Number O AN 1/30

Contract number

Use to identify the Small Business Administration (SBA) contract 

number for an 8a set-aside.

Not Used PRF07 92 Purchase Order Type Code O ID 2/2

004010F861_8_ADC_1412 35 May 4, 2022
Segment: MAN Marks and Numbers

Position: 180

Loop: RCD Optional

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To indicate identifying marks and numbers for shipping containers

Syntax Notes: 1 If either MAN04 or MAN05 is present, then the other is required.

2 If MAN06 is present, then MAN05 is required.

Semantic Notes: 1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different 

marks and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a 

sequential range and MAN03 is the ending number of that range.

3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a 

sequential range, and MAN06 is the ending number of that range.

Notes: Use in the 2/RCD/010 UID loop to identify the UII. Use the MAN multiple times 

as needed to identify each applicable item. An ANSI data maintenance request 

has been prepared to request new code qualifiers for UII and serial number 

identification. 

Data Element Summary

Ref. Data

Des. Element Name Attributes

M MAN01 88 Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87)

 ZZ Mutually Defined

Use to identify the Unique Item Identifier (UII) for 

each item. If the UII exceeds 48 characters, carry 

over the additional characters to MAN03. When 

MAN01 is ZZ, MAN03 may only be used as a 

continuation of the UII entered in MAN02.

M MAN02 87 Marks and Numbers M AN 1/48

Marks and numbers used to identify a shipment or parts of a shipment

MAN03 87 Marks and Numbers O AN 1/48

Marks and numbers used to identify a shipment or parts of a shipment

MAN04 88 Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87)

 R Originator Assigned

Use to identify the serial number associated with 

the identified UII in MAN05. When a batch, lot, or 

other type of production run number is included in 

the UII for uniqueness, this number will be cited in 

MAN06. 

MAN05 87 Marks and Numbers X AN 1/48

004010F861_8_ADC_1412 36 May 4, 2022
Marks and numbers used to identify a shipment or parts of a shipment

MAN06 87 Marks and Numbers O AN 1/48

Marks and numbers used to identify a shipment or parts of a shipment

004010F861_8_ADC_1412 37 May 4, 2022
Segment: LM Code Source Information

Position: 185

Loop: LM Optional

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To transmit standard code list identification information

Syntax Notes:

Semantic Notes:

Notes: Use this 2/LM/185 segment to identify coded information maintained in 

department or agency documentation when any specific LQ01 qualifier code 

applies to the line item. Use the 1/LM/200 segment when the LQ01 code applies 

to all line items.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M LM01 559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

 DF Department of Defense (DoD)

Not Used LM02 822 Source Subqualifier O AN 1/15

004010F861_8_ADC_1412 38 May 4, 2022
Segment: LQ Industry Code

Position: 186

Loop: LM Optional

Level: Detail

Usage: Mandatory

Max Use: 100

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQ01 is present, then LQ02 is required.

Semantic Notes:

Notes: Use to identify codes, as appropriate, consistent with management information 

requirements.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQ01 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

 0 Document Identification Code

 10 Transaction Status Indicator Code

Use one of codes D - Interim Status, F - Final 

Reply Report or G - Ship To Code Differs From 

Contract, to indicate the transaction status.

17 Shipment Acceptance Discrepancy Explanation Code

Use to identify the shipment acceptance 

discrepancy explanation.

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

004010F861_8_ADC_1412 39 May 4, 2022
Segment: SLN Subline Item Detail

Position: 190

Loop: SLN Optional

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To specify product subline detail item data

Syntax Notes: 1 If either SLN04 or SLN05 is present, then the other is required.

2 If SLN07 is present, then SLN06 is required.

3 If SLN08 is present, then SLN06 is required.

4 If either SLN09 or SLN10 is present, then the other is required.

5 If either SLN11 or SLN12 is present, then the other is required.

6 If either SLN13 or SLN14 is present, then the other is required.

7 If either SLN15 or SLN16 is present, then the other is required.

8 If either SLN17 or SLN18 is present, then the other is required.

9 If either SLN19 or SLN20 is present, then the other is required.

10 If either SLN21 or SLN22 is present, then the other is required.

11 If either SLN23 or SLN24 is present, then the other is required.

12 If either SLN25 or SLN26 is present, then the other is required.

13 If either SLN27 or SLN28 is present, then the other is required.

Semantic Notes: 1 SLN01 is the identifying number for the subline item.

2 SLN02 is the identifying number for the subline level. The subline level is 

analogous to the level code used in a bill of materials.

3 SLN03 is the configuration code indicating the relationship of the subline item 

to the baseline item.

4 SLN08 is a code indicating the relationship of the price or amount to the 

associated segment.

Notes: 1. Use this segment to identify components missing from a shipment.

2. Use in the 2/RCD/010 UID loop to provide the acquisition cost.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M SLN01 350 Assigned Identification M AN 1/20

Alphanumeric characters assigned for differentiation within a transaction 

set

1. Use as a counter. Start with the number 1 and increase the number 

by 1 for each iteration of the segment.

2. This will always be "1" in the UID loop.

SLN02 350 Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction 

set

1. Use to indicate, as applicable, the associated line item.

004010F861_8_ADC_1412 40 May 4, 2022
2. Not applicable to UID loops.

M SLN03 662 Relationship Code M ID 1/1

Code indicating the relationship between entities

 A Add

 D Delete

 I Included

 O Information Only

Use in UID loop to indicate to UID information is 

provided.

S Substituted

Must Use SLN04 380 Quantity X R 1/15

Numeric value of quantity

1. Use to identify the missing quantity.

2. This will always be "1" in the UID loop.

Must Use SLN05 C001 Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for 

examples of use)

M C00101 355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner 

in which a measurement has been taken

1. Use any code other than ZZ. DLMS users see the Unit of Issue and 

Purchase Unit Conversion Table for available codes. The cited code 

should be the same code used in the 856 Shipment Notice that applies 

to the missing component.

2. Must be used in the UID loop to reflect the Unit of Measurement 

associated with the Acquisition Cost.

Refer to 004010 Data Element Dictionary for acceptable code values.

Not Used C00102 1018 Exponent O R 1/15

Not Used C00103 649 Multiplier O R 1/10

Not Used C00104 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00105 1018 Exponent O R 1/15

Not Used C00106 649 Multiplier O R 1/10

Not Used C00107 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00108 1018 Exponent O R 1/15

Not Used C00109 649 Multiplier O R 1/10

Not Used C00110 355 Unit or Basis for Measurement Code O ID 2/2

Not Used C00111 1018 Exponent O R 1/15

Not Used C00112 649 Multiplier O R 1/10

Not Used C00113 355 Unit or Basis for Measurement Code O ID 2/2

004010F861_8_ADC_1412 41 May 4, 2022
Not Used C00114 1018 Exponent O R 1/15

Not Used C00115 649 Multiplier O R 1/10

SLN06 212 Unit Price X R 1/17

Price per unit of product, service, commodity, etc.

1. Use to indicate the unit price applicable to the missing component. 

When SLN07 is a code that has no associated price, e.g., code NC, NS, 

TB, etc., cite a "0" in this data element.

2. Use in UID loop to indicate the acquisition cost per UID guidance.

SLN07 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

1. Use any code.

2. Not applicable to UID loop.

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN08 662 Relationship Code O ID 1/1

Code indicating the relationship between entities

 A Add

 D Delete

 I Included

 O Information Only

 S Substituted

SLN09 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Use any code other than code ZZ. The cited code should be the same 

code used in the 856 Shipment Notice that applies to the missing 

component.

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN10 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN11 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN12 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN13 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN14 234 Product/Service ID X AN 1/48

004010F861_8_ADC_1412 42 May 4, 2022
Identifying number for a product or service

SLN15 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN16 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN17 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN18 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN19 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN20 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN21 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN22 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN23 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN24 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN25 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN26 234 Product/Service ID X AN 1/48

Identifying number for a product or service

SLN27 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in 

Product/Service ID (234)

Refer to 004010 Data Element Dictionary for acceptable code values.

SLN28 234 Product/Service ID X AN 1/48

004010F861_8_ADC_1412 43 May 4, 2022
Identifying number for a product or service

004010F861_8_ADC_1412 44 May 4, 2022
Segment: PID Product/Item Description

Position: 200

Loop: SLN Optional

Level: Detail

Usage: Optional

Max Use: 1000

Purpose: To describe a product or process in coded or free-form format

Syntax Notes: 1 If PID04 is present, then PID03 is required.

2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID04 is required.

5 If PID09 is present, then PID05 is required.

Semantic Notes: 1 Use PID03 to indicate the organization that publishes the code list being referred 

to.

2 PID04 should be used for industry-specific product description codes.

3 PID08 describes the physical characteristics of the product identified in PID04. 

A "Y" indicates that the specified attribute applies to this item; an "N" indicates it 

does not apply. Any other value is indeterminate.

4 PID09 is used to identify the language being used in PID05.

Notes: Use this segment when it is necessary to further describe a component missing 

from a shipment. 

Data Element Summary

Ref. Data

Des. Element Name Attributes

M PID01 349 Item Description Type M ID 1/1

Code indicating the format of a description

 F Free-form

Not Used PID02 750 Product/Process Characteristic Code O ID 2/3

Not Used PID03 559 Agency Qualifier Code X ID 2/2

Not Used PID04 751 Product Description Code X AN 1/12

Must Use PID05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their 

content

Use to describe the item cited in SLN02 only when an additional 

description is required.

Not Used PID06 752 Surface/Layer/Position Code O ID 2/2

Not Used PID07 822 Source Subqualifier O AN 1/15

Not Used PID08 1073 Yes/No Condition or Response Code O ID 1/1

Not Used PID09 819 Language Code O ID 2/3

004010F861_8_ADC_1412 45 May 4, 2022
Segment: LM Code Source Information

Position: 205

Loop: LM Optional

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To transmit standard code list identification information

Syntax Notes:

Semantic Notes:

Notes: Use this loop to provide additional information from a Department of Defense 

code list that applies to the missing component.

Data Element Summary

Ref. Data

Des. Element Name Attributes

M LM01 559 Agency Qualifier Code M ID 2/2

Code identifying the agency assigning the code values

 DF Department of Defense (DoD)

Not Used LM02 822 Source Subqualifier O AN 1/15

004010F861_8_ADC_1412 46 May 4, 2022
Segment: LQ Industry Code

Position: 206

Loop: LM Optional

Level: Detail

Usage: Mandatory

Max Use: 100

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQ01 is present, then LQ02 is required.

Semantic Notes:

Notes: Use this segment to provide codes consistent with information related to the 

missing component.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LQ01 1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list

 10 Transaction Status Indicator Code

 17 Shipment Acceptance Discrepancy Explanation Code

LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

004010F861_8_ADC_1412 47 May 4, 2022
Segment: N1 Name

Position: 210

Loop: N1 Optional

Level: Detail

Usage: Optional

Max Use: 1

Purpose: To identify a party by type of organization, name, and code

Syntax Notes: 1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

Semantic Notes:

Data Element Summary

Ref. Data

Des. Element Name Attributes

M N101 98 Entity Identifier Code M ID 2/3

Code identifying an organizational entity, a physical location, property or 

an individual

Refer to 004010 Data Element Dictionary for acceptable code values.

N102 93 Name X AN 1/60

Free-form name

Must Use N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for 

Identification Code (67)

Refer to 004010 Data Element Dictionary for acceptable code values.

Must Use N104 67 Identification Code X AN 2/80

Code identifying a party or other code

N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship

Refer to 004010 Data Element Dictionary for acceptable code values.

N106 98 Entity Identifier Code O ID 2/3

Code identifying an organizational entity, a physical location, property or 

an individual

Refer to 004010 Data Element Dictionary for acceptable code values.

004010F861_8_ADC_1412 48 May 4, 2022
Segment: SE Transaction Set Trailer

Position: 020

Loop:

Level: Summary

Usage: Mandatory

Max Use: 1

Purpose: To indicate the end of the transaction set and provide the count of the transmitted 

segments (including the beginning (ST) and ending (SE) segments)

Syntax Notes:

Semantic Notes:

Data Element Summary

Ref. Data

Des. Element Name Attributes

M SE01 96 Number of Included Segments M N0 1/10

Total number of segments included in a transaction set including ST and 

SE segments

M SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set 

functional group assigned by the originator for a transaction set

Cite the same number as the one cited in ST02.

004010F861_8_ADC_1412 49 May 4, 2022