Specify. |

(Other (e.g., commercial providers, colleges).

Specify.

i. Do individuais have the opportunity to object to the collection of their PII?
Yes No

(1) If "Yes," describe method by which individuals can object to the collection of Pll.

|All personal data is collected on a voluntary basis.

(2) If "No," state the reason why individuals cannot object.

j. Do individuals have the opportunity to consent to the specific uses of their PII?

Yes OG No

(1) If "Yes," describe the method by which individuals can give or withhold their consent.

individuals can give or withhold their consent, either verbally or in writing.

(2) If"No," state the reason why individuals cannot give or withhold their consent.

DD FORM 2930 NOV 2008 Pages of 15


g. Summary of DoD information system or electronic collection. Answers to these questions
should be consistent with security guidelines for release of information to the public.

(1) Describe the purpose of this DoD information system or electronic collection and briefly
describe the types of personal information about individuals collected in the system.

‘To conduct inquiries of reported instances of alleged/suspected fraud, waste, abuse, or mismanagement; to
compile statistical information to disseminate on an as needed basis to DLA HQ Elements, DLA Field
(Activities, and the Defense Hotline, DoD; and to provide a record of hotline disposition. Hotlines appearing to
involve criminal wrongdoing will be referred to the Defense Criminal Investigative Service or other criminal
investigative units of DoD Components.

Personal Information Collected by the system includes: Name and personal e-mail.

(2) Briefly describe the privacy risks associated with the Pll collected and how these risks are
addressed to safeguard privacy.

Risk exposure of individual's private and personal information. The risks are minimized by physical, technical, and
administrative controls, Data is available to only those whose job performances require access and is trained in
privacy protection. System access is controlled by use of smart cards, passwords, timed computer screen locks and
role-based security which ensures access to the information in the system is limited by job requirement and
authorization to view the data. Physical access to the system is restricted by the use of security guards and door
cipher and/or combination locks.

h. With whom will the Pll be shared through data exchange, both within your DoD Component and
outside your Component (e.g., other DoD Components, Federal Agencies)? Indicate ail that apply.

&] Within the DoD Component.

Specify. {DLA Chief of Staff; DLA General Counsel; DLA Personnel Security section;
land DLA Office of Public Safety

[X] Other DoD Components.

Specify.  |Defense Criminal Investigative Service; Air Force Office of Special
Investigations; Naval Criminal Investigative Service; Army Criminal
Investigations Command; DoD Inspector General; Army Inspector General;
Navy inspector General

XX] Other Federal Agencies.

Specify. Federal agencies having jurisdiction over or investigative interest in the
investigation.

Xx] State and Local Agencies.

State agencies having jurisdiction over or investigative interest in the

Specify. investigation.

(1 Contractor (Enter name and describe the language in the contract that safeguards Pll.)

DD FORM 2930 NOV 2008 Page 4 of 15


k. What information is provided to an individual when asked to provide Pll data? Indicate all that
apply.

Privacy Act Statement 0 Privacy Advisory

(~~ ‘Other Oo None

Describe |DLA Hotline Program complaint form which collects personal data contains a Privacy Act Statement,
each las required by 5 U.S.C. 552a(e)(3), allowing the individual to make an informed decision about
applicable |providing the data or participating in the program.

format.

NOTE:

Sections 1 and 2 above are to be posted to the Component's Web site. Posting of these
Sections indicates that the PIA has been reviewed to ensure that appropriate safeguards are in
place to protect privacy.

A Component may restrict the publication of Sections 1 and/or 2 if they contain information that
would reveal sensitive information or raise security concerns.

DD FORM 2930 NOV 2008 Page 6 of 15


PRIVACY IMPACT ASSESSMENT (PIA)
For the

Defense Logistics Agency Enterprise Hotline Program

Defense Logistics Agency

SECTION 1: IS A PIA REQUIRED?

a. Will this Department of Defense (DoD) information system or electronic collection of
information (referred to as an "electronic collection" for the purpose of this form) collect,
maintain, use, and/or disseminate Pll about members of the public, Federal personnel,
contractors or foreign nationals employed at U.S. military facilities internationally? Choose
one option from the choices below. (Choose (3) for foreign nationals).

0 (1) Yes, from members of the general public.
(1 (2) Yes, from Federal personnel* and/or Federal contractors.

[XJ (3) Yes, from both members of the general public and Federal personnel and/or Federal contractors.
[] (4) No

* "Federal personnel" are referred to in the DoD IT Portfolio Repository (DITPR) as “Federal employees."

b. if "No," ensure that DITPR or the authoritative database that updates DITPR is annotated
for the reason(s) why a PIA is not required. If the DoD information system or electronic
collection is not in DITPR, ensure that the reason(s) are recorded in appropriate
documentation.

c. If "Yes," then a PIA is required. Proceed to Section 2.

DD FORM 2930 NOV 2008 Page 1 of 15


SECTION 2: PIA SUMMARY INFORMATION

a, Why is this PIA being created or updated? Choose one:

(1 New DoD Information System | New Electronic Collection

{Existing DoD Information System o Existing Electronic Collection

oO Significantly Modified DoD Information
System

b. Is this DoD information system registered in the DITPR or the DoD Secret Internet Protocol
Router Network (SIPRNET) IT Registry?

im] Yes, DITPR Enter DITPR System Identification Number

Os Yes, SIPRNET Enter SIPRNET Identification Number’

x No

c. Does this DoD information system have an IT investment Unique Project Identifier (UPI), required
by section 53 of Office of Management and Budget (OMB) Circular A-11?

Oo Yes No

If "Yes," enter UPI

If unsure, consult the Component IT Budget Point of Contact to obtain the UPI.
d. Does this DoD information system or electronic collection require a Privacy Act System of

Records Notice (SORN)?

A Privacy Act SORN is required if the information system or electronic collection contains information about U.S. citizens
or lawful permanent U.S, residents that is retrieved by name or other unique identifier. PIA and Privacy Act SORN
information should be consistent.

Ri Yes 1 No

if "Yes," enter Privacy Act SORN Identifier S500.60 - Defense Logistics Agency Hotline Program Records

DoD Component-assigned designator, not the Federal Register number.
Consult the Component Privacy Office for additional information or
access DoD Privacy Act SORNs at: http:/Avww.defenselink.mil/privacy/notices/

or

Date of submission for approval to Defense Privacy Office
Consult the Component Privacy Office for this date.

DD FORM 2930 NOV 2008 Page 2 of 15


e. Does this DoD information system or electronic collection have an OMB Control Number?
Contact the Component Information Management Control Officer or DoD Clearance Officer for this information.

This number indicates OMB approval to collect data from 10 or more members of the public in a 12-month period
regardless of form or format.

Oo Yes

Enter OMB Control Number

Enter Expiration Date (Less than 10 expected annually)

f. Authority to collect information. A Federal law, Executive Order of the President (EO), or DoD
requirement must authorize the collection and maintenance of a system of records.

(4) If this system has a Privacy Act SORN, the authorities in this PIA and the existing Privacy Act
SORN should be the same.

(2) Cite the authority for this DoD information system or electronic collection to collect, use, maintain
and/or disseminate Pll. (If multiple authorities are cited, provide ali that apply.)

(a) Whenever possible, cite the specific provisions of the statute and/or EO that authorizes
the operation of the system and the collection of Pll.

(b) if a specific statute or EO does not exist, determine if an indirect statutory authority can
be cited. An indirect authority may be cited if the authority requires the operation or administration of
@ program, the execution of which will require the collection and maintenance of a system of records.

(c) DoD Components can use their general statutory grants of authority (“internal
housekeeping”) as the primary authority. The requirement, directive, or instruction implementing the
statute within the DoD Component should be identified.

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition,
Technology, and Logistics; 5 U.S.C., Appendix 3, Inspector General Act of 1978, as amended; DOD
Directive 5106.1, inspector General of the Department of Defense; DOD Directive 7050.1, Defense
Hotline Program; DOD Instruction 7050.7, Defense Hotline Procedures; DOD Instruction 7050.8,
Defense Hotline Quality Assurance Review (QAR) Program; DOD Directive 5505.6, Investigations of
(Allegations Against Senior Officials of the Department of Defense; and DLA Enterprise Hotline Program
Instruction.

DD FORM 2930 NOV 2008 Page 3 of 15