DG Shipment confirmed. The quantity in the DI AS3 transaction was the
quantity shipped. A signed copy of the DTID acknowledging DRMO receipt
of that quantity is on file. DRMS action required te resolve apparent

discrepancy. (For use in controlling shipments in transit to disposal
only. May be used only in response to DI AFX or AFZ with Advice Code
35 or 37.)

DH Terminate intransit control processing. A signed copy of the DTID

acknowledging receipt is on file. The quantity in the DTID is differ-
ent from that in the original AS3. The quantity acknowledged in the
DTID is included in the quantity field. Further research on the quan-
tity discrepancy is being conducted within S/A channels. (For use in
controlling shipments intransit to disposal only. May be used only in
response to DI AFX or AFZ with Advice Code 38 or 37.)

6. Revise subparagraph (3) in the explanation of Status Code BF in appendix B16
as follows:

“(3) When used in responge to DRMS generated AFX/AFZ followups, indicates
that the shipping activity has no record of generating an AS3 transaction or of
making a shipment to a DRMO under the document number in question and has not
received a signed copy of the DTID.”



the DRMO. Preparation of DI ARU/K/L will not wait for receipt of a ‘driver's
control copy’ or Signed receipt copy of the DTID to be returned, When a DRC

(DI ARJ/K/L) is not used to confirn Shipment of materiel to a DRMO, the DI as3
transaction will be generated Simultaneously with the Di AS5d/FTR op other trang-
action authorizing/directing Shipment to disposal. This procedure is authorized
when circumstances (such as local transfers, use of available organic transpor-
tation, or ether substantiating conditions) make the use of the ARJ/K/L unneces-
sary.

c. The disposal release followup trans fon (DI AF) will be used by
the SOS te follow up on storage facilities for vu nfirmed DROs 16 days after
the date the DRO was created. The disposal release followup trangaction will be
prepared in the DRO format,

ct

(1) If the DRO has been complied
respond as indicated in subparagraph b. above,

(2) If the DRO has not been complied with
ted, the Storage facility will fespond using the appen
and the ESD in rp 57-59,

d shipment ig anticipa-
x Cl4 format with DI aEd

(3) If there ig no record of the DRO, the storage facility will
respond with BF status (rp 65-66) /DI agg using the appendix C14 format.

(4) If the DRO has been denied (DI A6J). the storage activity will
respond with BY status/DI AEU using the appendix C14 format.

d. DRDs are Preparad by the Storage site and transmitted to the
appropriate SOs having prepared the DRO as notification of negative action on
the DRO. Preparation of the DRDs will be accomplished under the format refer-
enced in appendix C16 and will contain DI a6J. SOSs will utilize the DRD to
make appropriate adjustments to the inventory records.

@. Disposal release cancellations are prepared by SOSs having initiated
DROs and transmitted to Storage sites when :t is determined that disposal actions
should be discontinued. sog cancellation requests will be submitted only in
those instances when BROs are unconfirmed, Disposal release cancellation trans-
actions will be prepared in the same format as the original DRO and will contain

DI acd. Storage activity response te the cancellation. request will be by one of
the following transactions:

(1) When

(2) When
Prepared in the same
rp 4-6 will contain
and rp 67-69 will

transaction wil

4
3
a

}
i
i
j


(3) Vpon receipt of a DI AFX or DI AFZ, the shipping activity will

verify the actual quantity receipted for the DRMO, and will respond to the DI AFX
or DI AFZ as follows:

fa) If the shipping activity (the activity in receipt of the
DE AFX or DI AFZ) has no record of the shipment nor of generating the shipment

status (DI AS3) and has not received a signed copy of the DTID, BF supply status
will be sent to DRMS.

{b) If is is determined that although shipment status (DI AS3)
had been sent, no shipment had been made op no record of shipment, other than the
AS3 trangaction, can be located, DE supply status will be sent to DRMS.

(co) If a signed receipt copy of the DTID is not available,
but investigation indicates that property was removed from the storage area and
cannot be located, the shipping activity will perform additional research ag
determined by S/A procedures, including, if necessary, referral to the appro-

priate criminal investigative activity. Also, DF supply status (DI AE3) will be
sent to DRMS.

{d) If a signed copy of the DTID is available and the quan-
tity receipted for on the DTID is the Same as the quantity on the AS3, DG supply
status will be sent to DRMS.

(e}) If a signed copy of the DTID is available but the quan-
tity receipted for in the DTID is different from that in the original AS3, the
shipping activity will perform additional research as determined by S/A proce-
dures, including, if necessary, referral to the appropriate criminal investiga-
sive activity. Also, DH supply status will be sent to DRMS.

(f) If the shipping activity ‘the activity in receipt of
AFX/AFZ) has no record of generating a shipment status transaction (DI aS$3)
but has received a signed copy of the DTID, a shipment status transaction (DI
ASZ) reflecting the quantity receipted for in the DTID will be sent to DRMS.

(4) In all cases of a variance between the quantity on the dig-
posal shipment confirmation followup (DI AFX or AFZ) and the quantity receipted
for by DRMO, the shipping activity will initially attempt to resolve the variance
y¥ contacting the DRMO involved.

(5) DRMS will provide a Quarterly Intransit te DRMO Report to
each S/A MILSTRIP Focal Point and to the DeD MILSTRIP System Administrator: As
requested, the DRMS will provide tailored Special Extract Reports. The format
d explanation of the Quarterly Intransit to DRMO Report is contained in appen-

x A26 and is assigned RCS DD-PaL(Q) 1787,

°
@



Document Number AS3/IDMS Receipt
NSN/FSC/FSG (if availabie) AS3/IDMS Receipt
Unit of Issue AS3/IDMS Receipt
Extended Dollar Value of DIDS TIR
Shipment (if available)
Physical Security/Pilferage DIDS TIR
Code
Quantity Shipped ASS
Date of Shipment AS3
Quantity Received IDMS Receipt
Date of Receipt IDMS Receipt
Extended Dollar Value IDMS Receipt

of Receipt

Dollar Value of Quantity {Internal Computation)
Variance Between Shipment
and Receipt (if any)

2. Procedures

a. Defense Reutilization and Marketing Office

(1) The DRMO will accept accountability of the shipment if the
materiel is acceptable based on established criteria. Shipments may be acknowl~

edged by the DRMO by furnishing a signed “driver's control copy” of the DTID
to the deliverer.

(2) The DRMO will furnish a signed receipt acknowledgment copy of
the DTID upon request by the shipping activity. NOTE: The DRMO will always
furnish a copy of the signed DTID for all shipments containing quantity discrep-
ancies. The DRMO will note the difference in the quantity received and the
quantity shipped on the DTID.

(3) If a discrepancy exists because the quantity received is less
than or greater than the quantity entered on the TID, the DRMO shall notify the
shipping activity and local resolution should be attempted. If local resolution

is unsuccessful, the actual quantity received will be reported to DRMS as a
receipt acknowledgment.



{. A disposal release cancellation followup transaction (DI AKJ) may
be submitted by the SOS to obtain the latest status of a disposal release can-
cellation. The disposal release cancellation followup transaction will be in
the same format as the original disposal release cancellation (appendix C12)
and will be processed by the storage site as a cancellation request provided the

original request was not received. If the original request has been received and

all required actions have been completed, the storage site will respond to the
disposal release cancellation followup by duplica g the previously submitted
documentation.

2. SOSs will utlilize the reply to excess report (DI FTR) to notify the
Pr

reporting activity that the quantity reported is in excess to SOS requirements
and that further action ig authorized under Appropriate S/’A procedures. See
chapter 9, this manual, for detailed instructions,

PROCESSING MATERIEL TO DISPOSAL

+. The transfer of materiel to a DRMO on a DTID requires authority for dis-
posal which must be indicated on the DTID by entry of the appropriate disposal
authority code (appendix B26). The DRMO will reject shipments when a disposal
authority code has not been entered on the DTID. The disposal authority code
will be perpetuated in receipt reporting between the DRMO and the DRMS where
accessible history file records reflecting stock numbers, quantities, document
mbers, disposal authority codes, and extended dollar value of shipments wili
be maintained for two years

a. HQ DRMS is the focal point for all intransit control reporting and
will maintain the central file of al} *ftpansit transactions up to three years,
Activities lacking an ability to Prepare mechanically processable transactions
and/or electrically transmit them to DRMS will arrange for such preparation
and/or AUTODIN transmission of the intransit control transactions by the nearest

facility having such capabilities, When support from another activity cannot be
ovtained, mail the transactions to the DRMS. fe

b. Materiel will be directed/process* “ .
Form 1348-1) or IRRD (DD Form 1348-14). ”
shipment status transaction (DI AS3), with Dee oue
furnished to the DRMS per chapter 4, paragray ¢. 0%». yt
prepared and transmitted to DRMS when th DI
Ping activity and will reflect the actual que
o the carrier for Shipment. On other than (oi 2)
GBL, certified mail, insured, istered 5
she shipment status transaction (0! AS3) uniegs
o Ww.

this



extended value of the AS3 ig more than £800 or the item is recorded as pilfer-
able/sensitive (ag determined by reference to the AS3 suspense file), a disposal
shipment/receipt confirmation followup (DI AFX) wil! be forwarded through DAaS
to the activity in Pp 30-35 of the AS3.

(3) Ifa disposal supply status transaction (DI AE3) or a disposal
Shipment confirmation transaction (DI ASZ) is not received within 20 days of
transmission of the disposal shipment/receipt confirmation followup (DI AFX),

using DI AFZ. The record will remain open for a period of one year from the
date it was originated unless closed by a response to the AFZ followup. When
moved from the active file, records will be placed cn an accessible history file
for an additional two year period.

(4) Receipt of DE supply status (DI AE3) will advise DRMS to terminate
intransit control processing for the document number in question. If received
in response to DI AFX/AFZ with Advice Code 37, a record of the AS3 transaction
igs not required. Receipt by DRMS of DF supply status will advise DRMS to remove
the record from the active suspense file and place the record in an accessible
history file for a period of two years, If pg Supply status is received, intran-
Sit control processing for the document number in question is considered complete.
DRMS will use its own procedures to determine why notification of receipt of the
materiel had not been Sent by the DRMO to DRMS and DRMS will retain an accessible
history file record for two years. If DH Supply status ig received by DRMS, in-
transit processing is considered complete and an accessible history file record
will be retained by DRMS for a Period of two year Tf a shipment status trans-
action (DI ASZ) ig received by DRMS, intransit rol processing for the docu-
ment number in question is considered complete. If the quantity does not match
a previously received receipt, DRMS will use its own procedures to determine why
proper notification of receipt had not been sent by the DRMO to DRMS and DRMS will
retain an accessible history file record for two years. Accessible history file
records will contain NSNs, quantities, document numbers, dollar value of variances
(if any), and the identity of applicable shipping activities and DRMOs .

(5) Receipt of BF Supply status (DI AE3) in response to a DI AFX or
AFZ will remove the record from the active Suspense file and place the record in
the accessible history file for a Period of two years,

c. Shipping Activity

(2) Supply organizations in Pec@ipt of disposal shipment conftipmas
tion followups (DI AFX or AFZ) will ensure that appiicabie shipping activities
review signed receint documentation (DTID) | ate discrepancies, and provide
timely responses (within 16 working days of of the DI AFX op pr AFZ).

(2) To assure that required ¢
Ping activities will file all Sign
Copies will be retained for a

7



OFFICE OF THE SECRETARY OF DEFENSE
WASHINGTON, DC 20301-1000

DEFENSE LOGISTICS
STANDARD SYSTEMS OFFICE

CAMERON STATION 5 Ways
ALEXANDRIA, VA 22304~6100 £5 JAN es

DLSSO-BM

SUBJECT: Approved MILSTRIP Change Letter ‘AMCL) 158A, Intransit Control of
Shipments to Defense Reutilization and Marketing Offices (Staffed
by PMCL 469)

TO: Commander, U.S. Army Materie! Command

ATTN: AMCSM-PDP

Commander, Naval Supply Systems Command
ATTN: SUP 0323

Commander, Air Force Logistics Command
ATTN: AFLC/MMLSC

Commandant of the Marine Corps
ATTN: LPS-4

Commandant, U.S. Coast Guard
ATTN: G-FLP-1

General Services Administration, Federal Supply Service
ATTN: FCI. Room 500

Commander, Field Command, Defense Nuclear Agency
ATTN: FCLMM

Director, National Security Agency
ATTN: Lilli

Executive Director, Supply Operations, DLA
ATTN: DLA-OSC

U.S. Transportation Command, Director of Deployment
ATTN: TCJD-SA

1. References:

a. DLSSO-BM letter, 6 October 1987, subject: Approved MILSTRIP Change
Letter (AMCL) 158, Intransit Control of Shipments to Defense Reutilization and
Marketing Offices (Staffed by PMCL 469).

b. DoD 4000.25-1-M, MILSTRIF, 1 May 1987,

2. This letter revises reference l.a to include the DoD Reports Control
Symbol (RCS) which has been assigned to the Quarterly Intransit to DRMO
Report and to correct paragraph 2 of enclosure 1.


Bop Adasg FO JWVGOG Yea saqse **a"!

padded FIULISEP YyoRa 4aqse YRIdq abed [{rM AdOspaey UL paiedaud quodey *¢

“Qo DOs FO SALA I [Aw UE UNOS aq [LLM S4PLLOG

TS[eyoy UBLLOp pue SPOT UOLZoeSUeAZ Moys SUUNLOD LLY TT *3L0N

76.96 G6 /& 9 SE JL 9F SE
Raoqs ti skep 06<
03_parow
Sapoue

-dauosig
pea posadun

Teo: Ge 1 9¢ SE Ze 9€ SE Hd 90 40 30 49 ZSV
shop 06-09 Shep 09-0€ (apo) a2LApy)

Say ddey LeIOL
(apo) adtApy) pasea(d Satouedasosid
Ziy 0} asuodsay ON payessuag 7jy payesauey = X4V

(povarad oy TEM OvWGOd Buy JO SSeuP)

pe pue oweu yxXoL 3e319) BVYGOG 40 aol Aas “god Le POL
Zeit (D)Ved-ad +S9u

*
jaoday OWN OF FPSuBsqUT Ajsaquend

lo


*

2. The entry for Block N in appendix o46 ig revised ag follows:

N Physical Security ‘Controlled Inventory Item Code. (See MILSTAMP *
(reference (p)) for physical security codes and DoD 4100.39-M *
(reference (pp)) Vol. 10, chapter 4, Table §] for controlled inven- *

tory item codes.) *

3. Add new appendix A26 as follows:

APPENDIX A26
QUARTERLY INTRANSIT TO DRMO REPORT
ROS DD-P&L(Q) 1787 *

1, The Intransit to DRMO Report is produced by DEMS quarterly. In addition,
an annual report is produced at the end of each fiscal year which includes the
previous four quarters’ totals. The report is in four parts:

a. Total DoD Summary.
b. Service Summary.
ce. DoDAAC breakout (including further subdivision by DRMO RI).
d. A supplemental invalid DoDAAC report.
2. _The report is distributed as follows:

DLSSO-BM - One copy on microfiche

Army - Two hardcopy reports

Navy - Two hardcopy reports

Air Force - Two hardcopy reports and four microfiche reports
Marine Corps ~ Two hardcopy reports

Defense Logistics Agency ~ Two hardcopy reports

Coast Guard - Two hardcopy reports

All copies of the reports are provided to the designated S/A MILSTRIP Focal
Points within 15 days following the end of each respective quarter. Further
dissemination of the peport is the responsibility of each individual S/A.

3. The format of the report and the explanation of the derivation of the counts
are as follows:



ization and Marketing Service

DRMS internal procedures, all property received at a
dointo the IDMS accountable records within 10 working
hen an IDMS “receipt of usable property” or “receipt’ is
© will be compared with the suspense file generated by the

Es t transaction (DI AS3). If no suspense file has been created by

33 saction, the IDMS receipt will create a suspense file to include data
elements specified in chapter 3, paragraph LL.i.e The suspense file, whether
by an ASS trangaction or by an IGMS receipt, will remain on open file

for a period of one year from the date i+ is initiated unless it is closed by
one of the actions specified below.

{a} The suspense file will be closed if the receipt matches a
shipment ste transaction (DI AS3) previously recerded in the suspense file

and:

i there is no discrep or

2 there discrepancy of less than $800 and the item
is not recorded as pilferable/sensitive, or

3 the materiel is classified ag scrap.

) if the receipt matches a shipment status transaction (Di
AS3) previsusl corded in the suspense file and there is a discrepancy value
of $806 or 1 r the discrepancy value is less than $809 and the item is
recorded as ¢ able/sensitive materiel, the DRMS will forward a disposal
shipment/receip onfirmation followup transaction (DI AFX) (see appendix C5)
through DAAS to the activity in rp 30-35 of the AS3.

(co) If, after a period of 2} days from the date of DRMS posting

of the receipt, the receipt does not match a shipment status transaction (DI AS3)
recorded in the spense file and the extended value is less than #800, op the
receipt is for “batch” of items received by the DRMO, and the item is not re-
corded as pilferable/sensitive, no digposal shipment/receipt confirmation fol-
lo

wup (DI AFX} will be presented. (Note that DRMOs will not inelude items with
£ ca iine item vaiue in batohes r : :

toa period of 21 days from the date of DRMS posting
Snot match a shipment status transaction (DI asa)
and the extended v

@ is $800 or more, or the item
itive materiel, the DRMS will forward a dispogal
n followup (DI AFX) through DAAS to activity in

a shipment
received

ne the



4. Categories of materiel that are not ph cally acceptable in a DRMO
are listed in chapter IV, paragraph D.1, of DoD 4160.21-M (reference (k)),
and discussed individually in Chapter VI, Property Requiring Special Process-
ing (reference (k)}.

5. Some property, because of its peculiar nature, its potential influ-
ence on public health, safety, and Security, or its potential influence on pri-
vate industry, must be disposed of in other than a normal fashion. These items
must be identified in block D of the DD Form 1348-1 or block 27 of the DD Form
1348-1A at the time of preparation by the storage activity. This entry will be
in-the-clear and contain the minimum wording to properly entify the category
of property. See chapter VI, DoD 4160.21-M (reference (k)}. In the event that
two or more categories are applicable to the same DTID, the category most appli-
cable to or which identifies an asset requiring the most stringent controls will
take precedence.

MM. DIRECTING MATERIEL TO DISPOSAL

1. SOSs will utilize the DRO (DI ASJ) and related transactions to direct
and control issue of supply system stocks on their accountable records to dispo-
sal. DROs are transmitted to the storage site having custody of the stock and
result in the preparation of the DD Form 1348-1 or DD Form 1348-18. Prepara-
tion of DROs will be accomplished under the appendix C-12 format. When the
quantity to be transferred to disposel exceeds the capability of the quantity
field, pp 25-29, multiple DRCs are required; each DRO prepared for the same
item will contain the total retention quantity in rp 55-61. When the quantity
to be retained exceeds the capability of the retention quantity field, rp 55-61,
the transactions will be processed off-line.

a. The retention quantity in rp 55-61 of the DRO will determine the
quantity of materiel to be turned in to disposal by the storage site.

55-61 will be retained and all remaining

a jess than the quantity shown in
pond under subparagraph d. below.

b. The DRC transaction serves as advice from
site to the SOS having initiated the DRO of supply ac
tions will be prepared in the appendix 014 format t
Shipped is the same
when the quantity shippei
The DRC will ain DI

ccountable storage
ken. DRC transac-
J when the quantity
will contain DI ARK
ted in the DRO.

than the quantity

uantity

requested in ARL to make appro-
priate adjugtmen trangfierred to

dis al exce DRC, rp 25-29, the
confirmation w will be prepared
and transmitted pr for shipment to

|
i


APPROVED MILSTRIP CHANGE LETTER ‘AMCL) iS@a,
Intransit Control of Shipments to Defense
Reutilization and Marketing Offices

1. Revise chapter 3, paragraphs LL. through NN., as follows:

“LL. INTRANSIT CONTROL oF SHIPMENTS TO DEFENSE REUTILIZATION AND MARKETING
OFFICES

1. General

4. These procedures provide for intransit control of property (exclud-
ing scrap, waste, nonappropriated fund activity, and lost, abandoned, or un-
claimed privately owned personal property) shipped/transferred to a DRMO on a
DTID from the time of release by a shipping activity until receipt of the prop-
erty by the DRMO. The reporting of shipments, through submission of a shipment
Status transaction, is applicable to all shipments of pilferable or sensitive
items and other items with an extented value of $800 or more per the DIDS TIR.
For the purpose of these procedures, discrepancies will be determined on the
basis of the document number and quantity with the discrepant line item value
to be computed from the unit price in the DIDS TIR or, if a DIDS TIR unit price
is not available, from the unit price reflected in the IDMS “receipt of usable
property’ op “receipt.°

b. The use of these controls will provide a central capability to moni-
tor and/or investigate discrepancies in shipments to DRMOs. These controls will
also provide a capability for DRMS to furnish information to S/A headquarters
concerning the transfer of property to DRMOs. Additionally, these controls may
indicate a backlog in receipt processing at a DRMO, requiring assistance by DRMS.

c. These procedures do not negate the authority of the DRMO to refuse
acceptance of accountability and physical receipt of certain types and classes
of materiel under chapter Iv, Paragraph D., DoD 4160.21-M (reference (k)) If
it is determined that the materiel is not acceptable for these reasons, and the
shipment is rejected/returned to the shipper, the DRMO will provide notice of
rejection to DRMS under existing procedures. The notice of rejection will purge
the DRMS suspense file,

2. Procedures for processing materiel to disposal apply only so ugable
materiel} t DRMOs are authorized te physically accept or provide screening
and/or sales service,

3. Documentation required to
fied in chapter IV, paragraph F.1.

ap anc waste to a DEMO is speci-
-21-M (reference (k)),

}



15 JAN 1988

DLSSO-BM PAGE 2
SUBJECT: Approved MILSTRIP Change Letter (AMCL) 158A, Intransit Control of

Shipments to Defense Reutilization and Marketing Offices (Staffed
by PMCL 469)

3. The implementation dates remains the same--1 November 1990, for all except
GSA, which is 1 November 1991. Other approved changes with a 1 November 1990
implementaion date are: (a) AMCL 150A, (b) AMCL 154, and (c) AMCL 156.

4. The point of contact for this letter is Ms. V. Savage, (202) 274-6062

fAUTOVON 284-6062).

PHILIP M. SMITH
1 Encl DoD MILSTRIP
System Administrator
cc:
DASD(L/SD)
DASD (P&LIS/Systems)
DLA-Z (DAAS Administrator)
DRMS-OCA (C. Jones)

DISTRIBUTION:
DLSSO 10B


Explanation of columns in the report

Total Matches - Reflects a count of matching AS3 transactions and DRMO receipts.
Pilferable/sensitive item totals require an exact quantity match. All other
tems require a quantity match within £866 of an exact match.

ctions received by DRMS in

Discrepancies Cleared - Reflects a count >f transa
type of response; DI ASZ or AES

r
response to AFX/AFZ followups. Subdivided by
with Status Code BF, DE. DF, DG, or DH.

AFX Generated - Reflects a count of the AFX transactions generated during the
period (quarter or fiscal year) by DRMS. Subdivided by type of condition
causing mismatch between AS3 and receipt.

AFZ Generated - Reflects a count of the AFZ transactions Senerated during the
period (quarter or fiscal year) by DRMS. Subdivided by type of condition
causing mismatch between AS3 and receipt.

No Response to AFZ ~ Reflects a count of the AFZ transactions to which there has
been no response. Subdivided by number of days since the DI AFZ was generated
prior to the report preparation cutoff date. Further subdivided by type of
condition causing mismatch of AS3 and receipt.

Unresolved Discrepancies Moved to History - Count of the transactions (records)
moved from the active file to history during the period (quarter or fiscal
year) which had no resolution of the discrepant condition. Documents (records)
are removed from the active file to history one year from the date of receipt
eof the first transaction in the record (either AS3 or IDMS receipt transac-
tion).

4. Revise appendix B-l to read:

CORE DOCUMENT TITLE EXPLANATION

AFX

From DRMS to rp 30-35 or
from ICP/IMM to rp 4-6.

shipment was
osal only.
3

w
at