Before You Begin

System for Award Management (SAM)

Vendors must be registered in the SAM to acquire a 

DIBBS account. DIBBS completes certain registration 

information by accessing SAM data.

 First complete a D-U-N-S registration at

http://fedgov.dnb.com/webform

 For SAM registration, please call 877-332-8277, or 

go to the following web site; 

https://www.sam.gov/portal/public/SAM/#1

Procurement Technical Assistance Center 

(PTAC)

PTACs have a local presence in 49 states, Washington, 

D.C., Puerto Rico and Guam. They provide free 

assistance to businesses interested in marketing 

products to the federal, state, and local governments.

They also assist suppliers identify contract opportunities;

help comprehend requirements and in preparing and 

submitting bids.

To locate a PTAC in your area, visit: 

http://www.dla.mil/SmallBusiness/Pages/ptap.aspx

Acronyms

Quick Reference List

ADR - Alternate Disputes Resolution

ADQ - Annual Demand Quantity

ADV - Annual Demand Value

BOA - Basic Ordering Agreement

BPA - Blanket Purchase 

BSM - Business Systems Modernization 

CAGE - Commercial and Government Entity

CCR - Central Contractor Registration

CFR - Code of Federal Regulations

DFARS - Defense Federal Acquisition Regulations Supplement

DIBBS - DLA Internet Bid Board System

DLA - Defense Logistics Agency

DLAD - Defense Logistics Acquisition Directive

DUNS - Data Universal Numbering System Number

EDI - Electronic Data Interface

FAR - Federal Acquisition Regulation

FDTI - First Destination Transportation Initiative

FOB - Free on Board

FSC - Federal Supply Class

IDPO - Indefinite Delivery Purchase Order

IFB - Invitation for Bid

NAFTA - North American Free Trade Agreement

NAICS - North American Industry Classification System

NIIN - National Item Identification Number 

NSN - National Stock Number

P/N - Part Number

PACE - Procurement Automated Contract Evaluation

PAR - Post Award Request

PID - Procurement Item Description

POC - Point of Contact

PPRIS - Past Performance Information

PR - Purchase Request

PTAC - Procurement Technical Assistance Center

QAP - Quality Assurance Provisions

QML - Qualified Manufacturer List

QPL - Qualified Products List

SAM - System for Award Management

RFID - Radio Frequency Identification

RFP - Request for Proposal

RFQ - Request for Quotation

SBA - Small Business Administration

SDB - Small Disadvantaged Business

SPI - Single Process Initiative

SSL - Secure Socket Layer

USC - United States Code

Introduction

The Defense Logistics Agency (DLA) Internet Bid 

Board System (DIBBS) is a web-based application that 

enables the vendor community to search for, view, and 

submit secure quotes on Requests for Quotations 

(RFQs). Through DIBBS, users can search for and 

view Requests for Proposal (RFPs), Invitations for Bid 

(IFB), Awards, and other procurement information.

This Pocket Guide provides an overview of the DIBBS 

application and brief instructions for its use.

Defense Logistics Agency

Defense Logistics Agency (DLA)

Internet Bid Board System (DIBBS)

Pocket Guide 

DIBBS FAQ/Help Web site:

https://www.dibbs.bsm.dla.mil/refs/help/DIBBSHelp.htm

Email: 

DibbsBSM@dla.mil

cFolders

https://pcf1.bsm.dla.mil/cfolders/

cFolders Customer Service:

https://www.pdmd.dla.mil/cs/

Supplier Information Resource Center

http://www.dla.mil/informationoperations/sirc/

Pages/default.aspx

Free Supplier Training

Training Knowledge & Opportunities

Seminars (TKO’s)

https://www.landandmaritime.dla.mil/News/events/tko

https://www.DIBBS.BSM.DLA.MIL
Solicitation

Requests for Quotation (RFQ)

 Database Search Criteria

Federal Supply Class (FSC): The first four digits of an 

NSN identifying the group and class of an item (e.g., 

5905). 

National Stock Number (NSN): A 13-digit number 

consisting of the FSC for the item followed by a nine-digit 

identification number. This number is used to label and 

categorize each item that is stocked.

Solicitation Number: A 13-position alpha/numeric 

document identification number used to communicate 

government requirements to prospective contractors. 

Purchase Request Number: A 10-position numeric 

document identification number, which describes the 

required supplies so that procurement can be initiated.

Nomenclature: The basic noun designation by which an 

item is commonly known (e.g., filter element, fluid).

Approved Part Number (P/N): This search is for 

approved part numbers on NSN buys described by 

manufacturer's CAGE and part number. 

Approved CAGE: This search is for approved CAGEs on 

NSN buys described by the manufacturer's CAGE and 

part number. 

Selecting this icon allows a user to quote 

on a specific solicitation.

There are technical documents 

available for the NSN.

This solicitation is set aside for small 

business.

The NSN is a Mil-Spec QPL item.

Solicitation displayed may not include all 

pertinent data.

This is a Fast Award candidate. Quotes 

under the micropurchase authority may be 

awarded prior to the solicitation return 

date.

Mil-Spec

QPL

Quote Submission

Submitting Web Form Quotes

• Users must be registered and logged into 

DIBBS in order to submit quotes. User 

registration in SAM must be up to date. 

• After locating a solicitation using the RFQ 

Search, click on the Quote button. Users 

not logged on at this point will be prompted 

to do so.

• After completing the quote form and 

reviewing the synopsis for accuracy, click 

Submit.

• Users will receive a message indicating 

that the submission was “successful” or 

“unsuccessful.”

• Submitted quotes may be viewed until the 

contract is awarded/cancelled. Revisions to 

quotes submitted on behalf of a CAGE will 

overlay previously submitted quotes for the 

same requirement.

Batch Quoting

Batch quoting allows quotes from the Request for 

Quotations to be batch loaded. Quotes are prepared 

offline in a prescribed, comma delimited format that can 

be uploaded via the Internet.

Quoting Input Assistance

Complete Quote Input Form as specified. For 

details on completing Price Data, Product Offered 

Representation, or Contract Representation visit 

one of the following Web sites listed below:

Federal Acquisition Regulation:

http://www.acquisition.gov/far/index.html

Defense Federal Acquisition Regulations Supplement:

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

Code of Federal Regulations: 

http://www.gpoaccess.gov/cfr/index.html

Small Business Representation:

http://www.sba.gov/content/determining-business-size

Defense Logistics Acquisition Directive:

http://www.dla.mil/acquisition/pages/dlad.aspx

Registration

Registration in both SAM (System for Award 

Management) and DIBBS is required to receive a 

login account and password to conduct transactions 

over the restricted portions of DIBBS (e.g., 

submitting electronic quotes on RFQs) and to 

register email addresses for solicitation and award 

notification.

Detailed system requirements and instructions for 

registration can be found on the DIBBS Help Page at 

https://www.dibbs.bsm.dla.mil

Primary registration steps are as follows:

• On the DIBBS Home Page click the 

VENDOR REGISTRATION link to begin the 

process. 

• A CAGE's registration will be processed 

immediately. A User ID will appear on the 

registration screen, and a temporary 

identification number (TIN) will be sent 

separately to the email address of the 

identified Super User to enable the Super User 

to create a password. If a CAGE is already 

registered on DIBBS, the name and email 

address of the Super User will be provided. 

The Super User should be contacted to set up 

additional accounts, logons, and 

passwords for their CAGE.

What Is the Super User?

The vendor representative initiating the DIBBS 

registration process has the option to assign a 

representative as the super user (the individual who 

controls the account), accept their SAM registration 

Point of Contact (POC) as the Super User, or 

designate himself/herself to act as the Super User for 

the CAGE. The Super User is the individual who 

controls the DIBBS account and has the ability to 

change the following:

• The DIBBS Super User Password

• Vendor Profile: Update DIBBS defaults, 

email accounts, and other business 

information

• User(s) Account Profile: Add/Delete users, 

and modify user accounts

DLA-EProcurement.