DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 1 September 22, 2023

869 Order Status Inquiry

Functional Group=RS

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Order Status Inquiry Transaction Set

(869) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to request all pertinent

information relative to an entire purchase order, selected line items on a purchase order, or selected products/services on a purchase order.

Inquiry can also be made for all or a selected portion of the customer's ordered items, all or a selected portion of the customer's unshipped

items, or all or a selected portion of the customer's shipped items.

DLMS Note:

1. Organizations use this transaction set to request cancellation of previously submitted requisitions, regardless of current transaction status.

 Authorized organizations use this transaction to request mass or universal cancellation of requisitions. Sources of supply use this

transaction to follow-up on the action taken in response to a request for mass or universal cancellation.

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

3. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system. 

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Legacy MILSTRIP data which must be retained in the DLMS for a transition period to support transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components may coordinate

with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment. 

d. Data elements which have an expanded field size above existing legacy MILSTRIP capability which may not be supported by the

recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

e. Data associated with a DLMS enhancement authorized for implementation by modernized systems under DLMS migration. This data

(including expanded field sizes) should be adopted during, or subsequent to modernization when applicable to the Component’s business

process. Prior coordination is not required. Components should ensure that inclusion of this data in a DLMS transaction does not cause

inappropriate rejection of the transaction.

4. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDC/ADCs are

available from the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 59, Customer Identification on Automated Exception Requisitions

- ADC 243, Identification of Army Single Stock Fund (SSF) Requisitioning Actions and Edit Action Code (EAC) Authorization

- ADC 263, Inclusion of Unit Price in Requisition Modification and Cancellation

- ADC 265, USAF Reason for Requisition Cancellation (Excess Cause) Code (Supply/MILSTRIP)

- ADC 285, Administrative Revision to MILSTRIP and DLMS Supplement 869C, Requisition Cancellation, for Inclusion of Missing Passing

Activity Identification

- ADC 286B, Administrative Update for MILS/DLMS Conversion for MILSTRIP ACP/ACM Cancellation Formats

- ADC 377, Transaction Copies Required for DLA Support of Navy BRAC SS&D/IMSP DLRs, Navy Program-Managed Materiel, and Nuclear

Consumable Support Materiel

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- ADC 460, Revises DS 869C Requisition Cancellation, and associated Procedures in Support of Reutilization Business Integration (RBI)

- ADC 466, Revised Procedures to Support Requisitioning and Transaction Exchange associated with DLA Disposition Services under

Reutilization Business Integration (RBI)

- ADC 1014, Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property (GFP) and

Management Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions

- ADC 1014A, Revised Procedures for Inclusion of GFP/CFM Contract Data in DLMS Transactions – Updated Mapping for Concurrent

Identification of the Manufacturing Directive Number (MDN) and the Contract Line Item Number (CLIN)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on January 13, 2015

- ADC 1132, Implementation of Mass/Universal Cancellation Procedures under the DLMS and Administrative Realignment of Procedures in 

1. Organizations use this transaction set to request cancellation of previously submitted requisitions, regardless of current transaction status.

 Authorized organizations use this transaction to request mass or universal cancellation of requisitions. Sources of supply use this

transaction to follow-up on the action taken in response to a request for mass or universal cancellation.

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS.

3. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system. 

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Legacy MILSTRIP data which must be retained in the DLMS for a transition period to support transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components may coordinate

with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment. 

d. Data elements which have an expanded field size above existing legacy MILSTRIP capability which may not be supported by the

recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

e. Data associated with a DLMS enhancement authorized for implementation by modernized systems under DLMS migration. This data

(including expanded field sizes) should be adopted during, or subsequent to modernization when applicable to the Component’s business

process. Prior coordination is not required. Components should ensure that inclusion of this data in a DLMS transaction does not cause

inappropriate rejection of the transaction.

4. This revision to the DLMS IC incorporates Proposed DLMS Change (PDC) and Approved DLMS Change (ADC) listed. PDC/ADCs are

available from the DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/ 

- ADC 59, Customer Identification on Automated Exception Requisitions

- ADC 243, Identification of Army Single Stock Fund (SSF) Requisitioning Actions and Edit Action Code (EAC) Authorization

- ADC 263, Inclusion of Unit Price in Requisition Modification and Cancellation

- ADC 265, USAF Reason for Requisition Cancellation (Excess Cause) Code (Supply/MILSTRIP)

- ADC 285, Administrative Revision to MILSTRIP and DLMS Supplement 869C, Requisition Cancellation, for Inclusion of Missing Passing

Activity Identification

- ADC 286B, Administrative Update for MILS/DLMS Conversion for MILSTRIP ACP/ACM Cancellation Formats

- ADC 377, Transaction Copies Required for DLA Support of Navy BRAC SS&D/IMSP DLRs, Navy Program-Managed Materiel, and Nuclear

Consumable Support Materiel

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- ADC 460, Revises DS 869C Requisition Cancellation, and associated Procedures in Support of Reutilization Business Integration (RBI)

- ADC 466, Revised Procedures to Support Requisitioning and Transaction Exchange associated with DLA Disposition Services under

Reutilization Business Integration (RBI)

- ADC 1014, Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property (GFP) and

Management Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions

- ADC 1014A, Revised Procedures for Inclusion of GFP/CFM Contract Data in DLMS Transactions – Updated Mapping for Concurrent

Identification of the Manufacturing Directive Number (MDN) and the Contract Line Item Number (CLIN)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on January 13, 2015

- ADC 1132, Implementation of Mass/Universal Cancellation Procedures under the DLMS and Administrative Realignment of Procedures in 
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 2 September 22, 2023

DLM 4000.25, Volume 2 and DLM 4000.25-1

- ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation

Conventions and DLMS Manuals

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 26, 2017

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

February 21, 2019

- ADC 1287, DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates 

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on August 11, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

- ADC 1454, Expand Use of Shop Service Center Codes in Defense Logistics Management Standards Transactions

DLM 4000.25, Volume 2 and DLM 4000.25-1

- ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation

Conventions and DLMS Manuals

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on January 26, 2017

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

February 21, 2019

- ADC 1287, DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates 

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on August 11, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

- ADC 1454, Expand Use of Shop Service Center Codes in Defense Logistics Management Standards Transactions

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

10 ST Transaction Set Header M 1 Must use

20 BSI Beginning Segment for Order

Status Inquiry

M 1 Must use

* 30 NTE Note/Special Instruction O 100 Not Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - HL LOOP ID - HL >1

10 HL Hierarchical Level M 1 Must use

* 20 PRF Purchase Order Reference O 1 Not Used

30 DTM Date/Time Reference O 10 Used

50 LIN Item Identification O >1 Used

* 60 PID Product/Item Description O 1000 Not Used

* 70 MEA Measurements O 40 Not Used

80 QTY Quantity O 1 Used

100 GF Furnished Goods and Services O 1 Used

LOOP ID - REF LOOP ID - REF >1

105 REF Reference Identification O 1 Used

* 108 DTM Date/Time Reference O >1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

110 N1 Name O 1 Used

* 120 N2 Additional Name Information O 2 Not Used

* 130 N3 Address Information O 2 Not Used

* 140 N4 Geographic Location O 1 Not Used

* 150 REF Reference Identification O 12 Not Used

* 160 PER Administrative Communications

Contact

O 3 Not Used

LOOP ID - LM LOOP ID - LM >1

170 LM Code Source Information O 1 Used

180 LQ Industry Code M >1 Must use

LOOP ID - FA1 LOOP ID - FA1 >1

190 FA1 Type of Financial Accounting Data O 1 Used

200 FA2 Accounting Data M >1 Must use

Summary:

Pos Id Segment Name Req Max Use Repeat Notes Usage

* 10 CTT Transaction Totals O 1 N3/10 Not Used

20 SE Transaction Set Trailer M 1 Must use

Notes: 
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 3 September 22, 2023

3/10 CTT01 is the number of HL segments.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 4 September 22, 2023

ST Transaction Set Header Pos: 10 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set

definition (e.g., 810 selects the Invoice Transaction Set).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use 1

Code Name

869 Order Status Inquiry

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned by

the originator of the transaction set, or the

originator's application program.

M AN 4/9 Must use 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 5 September 22, 2023

BSI Beginning Segment for Order Status

Inquiry

Pos: 20 Max: 1

Heading - Mandatory

Loop: N/A Elements: 7

User Option (Usage): Must use

Purpose: To indicate the beginning of an order status inquiry and provide the type of customer status inquiry

Semantics: 

1. BSI01 is a status inquiry reference number.

2. BSI02 is date of the inquiry.

3. BSI06 is time of the inquiry.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BSI01 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

DLMS Note: Use "Z" for this data element

to satisfy mandatory X12 syntax

requirements.

M AN 1/30 Must use 1

BSI02 373 Date

Description: Date expressed as

CCYYMMDD

DLMS Note: This date corresponds to the

Universal Time Coordinate (UTC).

M DT 8/8 Must use 1

BSI03 847 Order/Item Code

Description: Code identifying a group of

orders and items

M ID 1/2 Must use 1

Code Name

CO All Orders - Unshipped Items

DLMS Note:

1. Used as a Requisition Alert Indicator by Navy industrial activities (IAs) to identify a Requisition Alert

Cancellation. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

PP Selected Orders - Selected Items

DLMS Note:

Use to indicate that the transaction set contains transactions that apply to requisitions for materiel no

longer needed.

BSI06 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS,

or HHMMSSD, or HHMMSSDD, where H =

hours (00-23), M = minutes (00-59), S =

integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD =

hundredths (00-99)

DLMS Note: 1. Express the originating

activity's time of transaction set preparation

in UTC.

2. Express time in a four-position (HHMM) 

O TM 4/8 Must use 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F869C4CA22 6 September 22, 2023

format.

BSI07 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

O ID 2/2 Must use 1

Code Name

00 Original

77 Simulation Exercise

DLMS Note:

Use to identify a simulated mobilization exercise transaction set. Activities initiating simulated

mobilization exercises must ensure complete coordination with all activities involved. All transaction set

recipients must use extreme caution to ensure that individual transactions do not process as action

documents which affect accountable records.

ZZ Mutually Defined

DLMS Note:

1. When included, the quantity and unit of measure values associated with this transaction are

applicable to the unit of use. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

3. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC

460.

BSI08 640 Transaction Type Code

Description: Code specifying the type of

transaction

O ID 2/2 Must use 1

Code Name

AC Requisition Cancellation

DLMS Note:

Use to identify requests for cancellation of previously submitted requisitions.

BSI09 306 Action Code

Description: Code indicating type of action

DLMS Note: 1. Use only when the

transaction set contains a request for mass

or universal cancellation of requisitions. 

When used, the transaction set identifies

requisitions associated with an organization

(identified in 2/N1/110).

DLMS Note: 1. Use only when the

transaction set contains a request for mass

or universal cancellation of requisitions. 

When used, the transaction set identifies

requisitions associated with an organization

(identified in 2/N1/110).

2. The range of requisitions may be

qualified through the identification of a

special project (identified in the 2/LM/170

loop) and/or a range of requisition

transaction dates (identified in 2/DTM/030).

O ID 1/2 Used 1

Code Name

C Cancelled

DLMS Note:

Use for universal cancellation when all applicable requisitions must be cancelled.

AW Mass Cancellation

DLMS Note:

Use for mass cancellations for all applicable requisitions, except those previously modified citing

Special Requirements Code 555 indicating that they are not to be cancelled.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 7 September 22, 2023

HL Hierarchical Level Pos: 10 Max: 1

Detail - Mandatory

Loop: HL Elements: 3

User Option (Usage): Must use

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments: 

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment

data, and packaging data to line-item data.

2. The HL segment defines a top-down/left-right ordered structure.

3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01

could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL

segment and would be incremented by one in each subsequent HL segment within the transaction.

4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

5. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in

the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring

to shipment, order, or item-level information.

6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

DLMS Note:

1. The transaction set hierarchical data structure is organization information followed by transaction specific information.

2. For universal or mass cancellations use a 2/HL/010 address loop followed by one or more transaction loops as required for each ship-to

location. Be sure to use the appropriate hierarchical parent ID number to associate each transaction loop to its appropriate address loop.

3. For individual cancellations use a 2/HL/010 address loop followed by one or more transaction loops.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

HL01 628 Hierarchical ID Number

Description: A unique number assigned by

the sender to identify a particular data

segment in a hierarchical structure

DLMS Note: In the first 2/HL/010 loop

iteration, cite 1. In each subsequent loop

iteration, increase incrementally by 1.

M AN 1/12 Must use 1

HL02 734 Hierarchical Parent ID Number

Description: Identification number of the

next higher hierarchical data segment that

the data segment being described is

subordinate to

DLMS Note: Must use in every 2/HL/010

transaction loop iteration to identify the loop

with which the current loop is associated.

Data element content is the sequential

number assigned to the 2/HL/010

organization loop iteration and serves as

the cross-reference between transaction

set level organization data and associated

transactions.

DLMS Note: Must use in every 2/HL/010

transaction loop iteration to identify the loop

with which the current loop is associated.

Data element content is the sequential

number assigned to the 2/HL/010

organization loop iteration and serves as

the cross-reference between transaction

set level organization data and associated

transactions.

O AN 1/12 Used 1

HL03 735 Hierarchical Level Code

Description: Code defining the

characteristic of a level in a hierarchical

structure

M ID 1/2 Must use 1

Code Name

V Address Information
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 8 September 22, 2023

DLMS Note:

Use in every 2/HL/010 address loop iteration.

W Transaction Reference Number

DLMS Note:

Use in every 2/HL/010 transaction loop iteration.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 9 September 22, 2023

DTM Date/Time Reference Pos: 30 Max: 10

Detail - Optional

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

2. C0403 - If DTM04 is present, then DTM03 is required.

3. P0506 - If either DTM05 or DTM06 is present, then the other is required.

DLMS Note:

1. Must use multiple repetitions in the 2/HL/010 universal or mass cancellation address loop to identify dates associated with the transaction.

2. Must use once in individual cancellation 2/HL/010 transaction loops to identify the transaction date.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

DLMS Note: Use codes 196 and 197 only

for mass or universal cancellation requests

to identify a range of requisition transaction

dates for which mass or universal

cancellation applies.

DLMS Note: Use codes 196 and 197 only

for mass or universal cancellation requests

to identify a range of requisition transaction

dates for which mass or universal

cancellation applies.

M ID 3/3 Must use 1

Code Name

007 Effective

DLMS Note:

Use to identify the effective date of the mass cancellation.

097 Transaction Creation

DLMS Note:

Must use in universal or mass cancellation loops and individual cancellation transaction loops to

indicate the date of transaction preparation.

196 Start

DLMS Note:

Use to indicate the range start date, inclusive.

197 End

DLMS Note:

Use to indicate the range end date, inclusive.

996 Required Delivery

DLMS Note:

For Foreign Military Sales (FMS) and Military Assistance Program/Grant Aid (MAP/GA), use to identify

the required availability date. For all other users it is the required delivery date.

DTM02 373 Date

Description: Date expressed as

CCYYMMDD

X DT 8/8 Must use 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 10 September 22, 2023

LIN Item Identification Pos: 50 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No.,

ISBN No., Model No., or SKU.

DLMS Note:

Use in 2/HL/010 transaction loops to identify the materiel. Do not use in the 2/HL/010 address loop.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use only one of codes A1, A2,

A4, FB, FS, MG, SW or YP to identify the

materiel shipped. Must use the National

Stock Number (NSN) when known, except,

when appropriate, for brand name

subsistence items identified by a

Subsistence Identification Number.

DLMS Note: Use only one of codes A1, A2,

A4, FB, FS, MG, SW or YP to identify the

materiel shipped. Must use the National

Stock Number (NSN) when known, except,

when appropriate, for brand name

subsistence items identified by a

Subsistence Identification Number.

M ID 2/2 Must use 1

Code Name

A1 Plant Equipment Number

DLMS Note:

Use to identify plant equipment.

A2 Department of Defense Identification Code (DoDIC)

DLMS Note:

Use to identify ammunition items.

A4 Subsistence Identification Number
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 11 September 22, 2023

DLMS Note:

Use to identify subsistence items.

F4 Series Identifier

FB Form Number

DLMS Note:

Use to identify the form stock number.

FS National Stock Number

DLMS Note:

1. Use to identify the NSN. 

2. When the unit of use indicator is included (1/BSI07/20=ZZ), the NSN cancelled will be interpreted as

a unit of use requirement so that the cancellation may be processed against the associated LSN. The

cancelled quantity is expressed in the unit of use for the LSN in lieu of the unit of issue for the identified

NSN. Authorized DLMS enhancement under DLA industrial activity support agreement.

3. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC

460.

1. Use to identify the NSN. 

2. When the unit of use indicator is included (1/BSI07/20=ZZ), the NSN cancelled will be interpreted as

a unit of use requirement so that the cancellation may be processed against the associated LSN. The

cancelled quantity is expressed in the unit of use for the LSN in lieu of the unit of issue for the identified

NSN. Authorized DLMS enhancement under DLA industrial activity support agreement.

3. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC

460.

FT Federal Supply Classification

DLMS Note:

Use to identify the FSC of the nonstandard materiel when a part number is not available and materiel

reported was identified by description (e.g., non NSN lumber products).

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify nonstandard materiel. 

2. May be used to identify the supplier-assigned part number when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. Refer to ADC 1068.

MN Model Number

SN Serial Number

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN). 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

3. Authorized DLMS enhancement for DLA Disposition Services requisition cancellations. Refer to ADC

460.

YP Publication Number

DLMS Note:

Use to identify the publication stock number.

ZZ Mutually Defined

DLMS Note:

Use to identify nonstandard materiel when all other authorized codes do not apply or cannot be

determined.

LIN03 234 Product/Service ID

Description: Identifying number for a

product or service

M AN 1/48 Must use 1

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use only one of codes CN or

ZB to fully identify the materiel.

X ID 2/2 Used 1

Code Name

CN Commodity Name
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 12 September 22, 2023

DLMS Note:

Use with LIN02 code FT to identify the materiel name or description.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

1. Use with LIN02 code MG to uniquely identify a manufacturer's (or supplier’s) part number.

2. May be used to identify the supplier CAGE when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog.

LIN05 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 13 September 22, 2023

QTY Quantity Pos: 80 Max: 1

Detail - Optional

Loop: HL Elements: 3

User Option (Usage): Used

Purpose: To specify quantity information

Syntax Rules: 

1. R0204 - At least one of QTY02 or QTY04 is required.

2. E0204 - Only one of QTY02 or QTY04 may be present.

Semantics: 

1. QTY04 is used when the quantity is non-numeric.

DLMS Note:

Use in 2/HL/010 transaction loops to identify the quantity to be cancelled if less than the quantity remaining.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

QTY01 673 Quantity Qualifier

Description: Code specifying the type of

quantity

M ID 2/2 Must use 1

Code Name

QC Quantity Disapproved

DLMS Note:

Use to identify the quantity to be cancelled.

QTY02 380 Quantity

Description: Numeric value of quantity

DLMS Note: 1. Express as whole number

with no decimals.

2. A field size exceeding 5 positions (seven

for FSG 13, ammunition) may not be

received or understood by the recipient's

automated processing system. See

introductory DLMS note 3d.

X R 1/15 Must use 1

QTY03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for

examples of use)

O Comp Used 1

QTY03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: DLMS users see the Unit of

Issue and Purchase Unit Conversion Table

for available codes.

M ID 2/2 Must use 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 14 September 22, 2023

GF Furnished Goods and Services Pos: 100 Max: 1

Detail - Optional

Loop: HL Elements: 6

User Option (Usage): Used

Purpose: To specify information related to furnished material, equipment, property, information, and services

Syntax Rules: 

1. P0102 - If either GF01 or GF02 is present, then the other is required.

2. P0506 - If either GF05 or GF06 is present, then the other is required.

3. P0809 - If either GF08 or GF09 is present, then the other is required.

Semantics: 

1. GF04 is the value of government-furnished property.

DLMS Note:

1. Use in 2/HL/010 transaction loops for GFM-related transactions.

2. Must use to provide contract information applicable to the procurement source under which the contractor is authorized to receive GFP. 

3. May be used to provide contract information applicable to the procurement source under which the contractor is authorized to purchase

from a Government source when directed by the authorizing Service/Agency under CFM procedures.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

GF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN) with the Contract Number.

2. Use as directed by the authorizing Service/Agency.

3. When both the CLIN and the MDN are applicable, identify the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the contract number. 

2. Use as directed by the authorizing Service/Agency. Refer to ADC 1014.

3. When both the CLIN and the MDN are applicable, identify the CLIN in GF09. Refer to ADC 1014A.

GF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1

GF03 367 Contract Number

Description: Contract number

DLMS Note: Use to identify the

procurement instrument identifier (PIID)

authorizing the contractor to receive

materiel. Use the legacy procurement

instrument identification number (PIIN)

pending transition to the PIID. When

DLMS Note: Use to identify the

procurement instrument identifier (PIID)

authorizing the contractor to receive

materiel. Use the legacy procurement

instrument identification number (PIIN)

pending transition to the PIID. When

O AN 1/30 Used 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F869C4CA22 15 September 22, 2023

materiel is authorized under a PIID

call/order number (F in 9th position),

provide the value in the PIID field. For

Other Transaction (OT) agreements, the

type of instrument (9th position of PIID) will

be a 3 for Research OTs or 9 for Prototype

and Production OTs. Refer to ADC 1161A

or ADC 1420.

materiel is authorized under a PIID

call/order number (F in 9th position),

provide the value in the PIID field. For

Other Transaction (OT) agreements, the

type of instrument (9th position of PIID) will

be a 3 for Research OTs or 9 for Prototype

and Production OTs. Refer to ADC 1161A

or ADC 1420.

GF07 328 Release Number

Description: Number identifying a release

against a Purchase Order previously placed

by the parties involved in the transaction

DLMS Note: 1. Use to identify the legacy

four-position call/order number associated

with the PIIN as applicable, when using

GF03.

2. Do not use for the PIID call/order

number. The PIID call/order number is

mapped to GF03. Refer to ADC 1161A.

O AN 1/30 Used 1

GF08 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

O ID 2/3 Used 1

Code Name

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the Contract Number when also identifying an

MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer to ADC 1014A.

GF09 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

O AN 1/30 Used 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 16 September 22, 2023

REF Reference Identification Pos: 105 Max: 1

Detail - Optional

Loop: REF Elements: 3

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

Use multiple repetitions in 2/HL/010 transaction loops to identify the transaction reference number and ancillary information related to the

requisition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: 1. When processing a

mass/universal requisition cancellation

request to a procurement activity, cite a

contract number (code CT). Use codes 83,

C7, and OQ, as needed, to further identify

the applicable number in 2/REF04.

DLMS Note: 1. When processing a

mass/universal requisition cancellation

request to a procurement activity, cite a

contract number (code CT). Use codes 83,

C7, and OQ, as needed, to further identify

the applicable number in 2/REF04.

2. For DLMS use, only the following codes

are authorized.

M ID 2/3 Must use 1

Code Name

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation (KO) Number associated with the JO. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

9R Job Order Number

DLMS Note:

1. Use to identify Job Order (JO) Number. 

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

CO Customer Order Number

DLMS Note:

1. Use to identify the Customer Order Acceptance Record (COAR) applicable to the Job Order Number.

2. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381

(or as applicable).

CT Contract Number

DLMS Note:

1. Use to identify the procurement instrument identifier (PIID), when available. Use the legacy PIIN

pending transition to the PIID. When procurement is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3 for Research OTs or 9 for Prototype and Production OTs. 

Refer to ADC 1161A or ADC 1420.

2. When using, do not use code W4.

1. Use to identify the procurement instrument identifier (PIID), when available. Use the legacy PIIN

pending transition to the PIID. When procurement is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3 for Research OTs or 9 for Prototype and Production OTs. 

Refer to ADC 1161A or ADC 1420.

2. When using, do not use code W4.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 17 September 22, 2023

IT Internal Customer Number

DLMS Note:

Use to identify the DoD EMALL-generated customer identification or other authorized submitter of

requisitions containing in-the-clear exception ship-to addressing.

PR Price Quote Number

DLMS Note:

1. For intra-Air Force, the unit price will be perpetuated to the cancellation and follow-up for

cancellation.

2. Under DLMS, the unit price will be expressed as R9.2.

TN Transaction Reference Number

DLMS Note:

1. Must use to identify the transaction number of the requisition to be cancelled.

2. When used in cancellation of the requisition alert (BSI03=CO), this will be the requisition alert

document number. The requisition alert document number is an authorized DLMS enhancement under

DLA industrial activity support agreement. Refer to ADC 381.

W4 Procurement Request Number

DLMS Note:

Use to identify the procurement request number for procurement source transactions when there is no

contract award and no contract number assignment. When using, do not use code CT.

PWC Preliminary Work Candidate Number

DLMS Note:

1. Use to identify a Requisition Alert Document Number. 

2. Used by Navy Shipyards to associate the funded requisition cancellation with a previously submitted

requisition alert. 

3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

REF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Must use 1

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

Syntax: 

1. P0304 - If either C04003 or C04004 is

present, then the other is required.

2. P0506 - If either C04005 or C04006 is

present, then the other is required.

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: Use one of codes 83 or C7.

M ID 2/3 Must use 1

Code Name

83 Extended (or Exhibit) Line Item Number (ELIN)

DLMS Note:

Use with REF01 code CT, the contract number, to identify the Exhibit Line Item Number (ELIN), or the

ELIN including the Sub Exhibit Line Item Number (SUBELIN), as appropriate.

C7 Contract Line Item Number

DLMS Note:
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 18 September 22, 2023

Use with the REF01 code CT, the contract number, to identify the Contract Line Item Number (CLIN),

the CLIN including the Sub Contract Line Item Number (SUBCLIN), or the Agreement Line Item

Number (ALIN), as appropriate.

OQ Order Number

DLMS Note:

1. Use to identify the legacy four-position call/order associated with the PIIN.

2. Do not use for the PIID call/order number. The PIID call/order number is mapped to REF01, Code

CT. Refer to ADC 1161A.

W1 Disposal Turn-In Document Number

DLMS Note:

1. This is a unique number to identify property turned into a DLA Disposition Services Field Office. Use

in conjunction with the controlling requisition document number identified in REF01 code TN, to identify

the DTID associated with the property being cancelled by a DLA Distribution Services customer.

 2. The DTID Number is required when cancelling a requisition from DLA Disposition Services via DLA

Disposition Services’ Reutilization/Transfer/Donation (RTD) Web Application or GSA Surplus Property

Program Web Application. The DTID Number value should also be accommodated in Component

supply systems preparing the cancellation under DLMS business rules. Use a separate requisition

cancellation for each DTID Number associated with the customer requisition document number being

cancelled. 

3. When there is no Suffix Code associated with the customer’s Document Number, enter the

correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the REF04-04. 

4. DLMS enhancement; refer to ADC 460.

1. This is a unique number to identify property turned into a DLA Disposition Services Field Office. Use

in conjunction with the controlling requisition document number identified in REF01 code TN, to identify

the DTID associated with the property being cancelled by a DLA Distribution Services customer.

 2. The DTID Number is required when cancelling a requisition from DLA Disposition Services via DLA

Disposition Services’ Reutilization/Transfer/Donation (RTD) Web Application or GSA Surplus Property

Program Web Application. The DTID Number value should also be accommodated in Component

supply systems preparing the cancellation under DLMS business rules. Use a separate requisition

cancellation for each DTID Number associated with the customer requisition document number being

cancelled. 

3. When there is no Suffix Code associated with the customer’s Document Number, enter the

correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the REF04-04. 

4. DLMS enhancement; refer to ADC 460.

W8 Suffix

DLMS Note:

1. Use with REF01 code TN to identify a transaction number suffix when the original requisition has

been split.

2. When used in cancellation of the requisition alert (BSI03=CO), or when used in association with the

Requisition Alert Document Number (Qualifier PWC, above), this will be the requisition alert document

suffix. The requisition alert document number suffix is an authorized DLMS enhancement under DLA

industrial activity support agreement. Refer to ADC 381.

1. Use with REF01 code TN to identify a transaction number suffix when the original requisition has

been split.

2. When used in cancellation of the requisition alert (BSI03=CO), or when used in association with the

Requisition Alert Document Number (Qualifier PWC, above), this will be the requisition alert document

suffix. The requisition alert document number suffix is an authorized DLMS enhancement under DLA

industrial activity support agreement. Refer to ADC 381.

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/30 Must use 1

REF04-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

60 Account Suffix Code

DLMS Note:

1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix

Code, when applicable. 

2. When the DTID Number is provided, enter the correlating DTID Suffix using this location. DLMS

enhancement, see ADC 466.

83 Extended (or Exhibit) Line Item Number (ELIN)

DLMS Note:

Use with REF01 code CT, the contract number, to identify the Exhibit Line Item Number (ELIN), or the

ELIN including the Sub Exhibit Line Item Number (SUBELIN), as appropriate.

C7 Contract Line Item Number

DLMS Note:

Use with the REF01 code CT, the contract number, to identify the Contract Line Item Number (CLIN), 
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 19 September 22, 2023

the CLIN including the Sub Contract Line Item Number (SUBCLIN), or the Agreement Line Item

Number (ALIN), as appropriate.

OQ Order Number

DLMS Note:

1. Use to identify the legacy four-position call/order associated with the PIIN.

2. Do not use for the PIID call/order number. The PIID call/order number is mapped to REF01, Code

CT. Refer to ADC 1161A.

W1 Disposal Turn-In Document Number

DLMS Note:

1. This is a unique number to identify property turned into a DLA Disposition Services Field Office. Use

in conjunction with the controlling requisition document number identified in REF01 code TN, to identify

the DTID associated with the property being cancelled by a DLA Distribution Services customer. The

DTID Number value should also be accommodated in Component supply systems preparing the

cancellation under DLMS business rules.

 2. Use a separate requisition cancellation for each DTID Number associated with the customer

requisition document number being cancelled. 

3. When there is no Suffix Code associated with the customer’s Document Number, enter the

correlating DTID in the REF04-02. If there is a Suffix Code, enter the DTID in the REF04-04. 

4. DLMS enhancement; refer to ADC 460.

1. This is a unique number to identify property turned into a DLA Disposition Services Field Office. Use

in conjunction with the controlling requisition document number identified in REF01 code TN, to identify

the DTID associated with the property being cancelled by a DLA Distribution Services customer. The

DTID Number value should also be accommodated in Component supply systems preparing the

cancellation under DLMS business rules.

 2. Use a separate requisition cancellation for each DTID Number associated with the customer

requisition document number being cancelled. 

3. When there is no Suffix Code associated with the customer’s Document Number, enter the

correlating DTID in the REF04-02. If there is a Suffix Code, enter the DTID in the REF04-04. 

4. DLMS enhancement; refer to ADC 460.

REF04-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1

REF04-05 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

60 Account Suffix Code

DLMS Note:

1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix

Code, when applicable. 

2. When the DTID Number is provided, enter the correlating DTID Suffix using this location. DLMS

enhancement, see ADC 466.

83 Extended (or Exhibit) Line Item Number (ELIN)

DLMS Note:

Use with REF01 code CT, the contract number, to identify the Exhibit Line Item Number (ELIN), or the

ELIN including the Sub Exhibit Line Item Number (SUBELIN), as appropriate.

C7 Contract Line Item Number

DLMS Note:

Use with the REF01 code CT, the contract number, to identify the Contract Line Item Number (CLIN),

the CLIN including the Sub Contract Line Item Number (SUBCLIN), or the Agreement Line Item

Number (ALIN), as appropriate.

OQ Order Number

DLMS Note:

1. Use to identify the legacy four-position call/order associated with the PIIN.

2. Do not use for the PIID call/order number. The PIID call/order number is mapped to REF01, Code

CT. Refer to ADC 1161A.

REF04-06 127 Reference Identification

Description: Reference information as

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F869C4CA22 20 September 22, 2023

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 21 September 22, 2023

N1 Name Pos: 110 Max: 1

Detail - Optional

Loop: N1 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

1. For universal or mass cancellations also use this 2/N1/110 loop in the 2/HL/010 address loop to identify the organization to receive the

transaction set (MCA for GFM requisitions or the supply source for Non-GFM requisitions) and, as needed, other organizations associated

with the transaction set.

2. For individual cancellations use this 2/N1/110 loop in 2/HL/010 transaction loops to identify the organization to receive the transaction

(MCA for GFM requisitions or supply source for Non-GFM requisitions) and, as needed, other organizations associated with the transaction.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: 1. Use only one of codes AN

or OB.

2. For DLMS use, only the following codes

are authorized.

M ID 2/3 Must use 1

Code Name

7E Party Authorized to Definitize Contract Action

DLMS Note:

Use with supply source cancellation to procurement activity (MILSTRIP DIC ACP/ACM) to identify the

party to receive the transaction.

AN Authorized From

DLMS Note:

Use in mass or universal cancellation requests to identify the organization authorized to request the

mass or universal cancellation.

CN Consignee

DLMS Note:

Supply sources or authorized activities use for individual cancellation requests when requisitions for

materiel under contract for direct vendor delivery cannot be canceled. Use to identify the organization

to which materiel should be diverted.

OB Ordered By

DLMS Note:

Use to identify the requisitioning activity.

PK Party to Receive Copy

DLMS Note:

Used between Navy and DLA for Navy requisitions submitted directly to other Component SoS, so that

DLA will be able to support follow-on actions on behalf of the Navy industrial activity (IA) under a DLA

industrial activity support agreement. Refer to ADC 377.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 22 September 22, 2023

XN Planning/Maintenance Organization

DLMS Note:

1. Used to identify a Shop Service Center/Shop Store.

2. Use in conjunction with N103 Identification Code Qualifier 92.

3. Refer to ADCs 284A, 381, and 1454 for known applications.

Z1 Party to Receive Status

DLMS Note:

Use multiple iterations of the 2/N1/110 loop as needed to identify all status recipients when different

from Service/Agency prescribed status recipients.

Z4 Owning Inventory Control Point

DLMS Note:

Use to identify the source of supply that is in receipt of the requisitions desired to be cancelled.

Z5 Management Control Activity

DLMS Note:

Use for all GFM transactions.

ZG Present Address

DLMS Note:

When requesting cancellation by ship-to DoDAAC, use in mass or universal cancellation requests to

identify the organization.

ZL Party Passing the Transaction

DLMS Note:

Use to identify the original supply source passing the cancellation or cancellation follow-up to another

supply source for continued processing.

ZS Monitoring Party

DLMS Note:

Use to identify the International Logistics Control Office (ILCO).

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Must use 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

DLMS enhancement; see introductory DLMS note 3a.

92 Assigned by Buyer or Buyer's Agent

DLMS Note:

1. Use with N101 Entity Identifier Code XN to identify the user assigned Shop Service Center/Shop

Store Identifier.

2. Applicable to single line cancellation only.

3. Refer to ADCs 284A, 381, and 1454.

A2 Military Assistance Program Address Code (MAPAC)

DLMS Note:

Use to indicate the Security Assistance (SA) structured address data. Interpretation of this data may

require additional code cited elsewhere in the transaction.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use 1

N106 98 Entity Identifier Code O ID 2/3 Used 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F869C4CA22 23 September 22, 2023

Description: Code identifying an

organizational entity, a physical location,

property or an individual

Code Name

FR Message From

DLMS Note:

Use with the appropriate 2/N101/110 code to indicate the organization cited in N104 is originating the

transaction set.

TO Message To

DLMS Note:

Use with the appropriate 2/N101/110 code to indicate that the organization cited in N104 is receiving

the transaction.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 24 September 22, 2023

LM Code Source Information Pos: 170 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Use the 2/LM/170 loop to identify coded information maintained in department or agency documentation.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 25 September 22, 2023

LQ Industry Code Pos: 180 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: For DLMS use, only the

following codes are authorized.

O ID 1/3 Must use 1

Code Name

0 Document Identification Code

DLMS Note:

1. Use in 2/HL/010 address loops in mass or universal cancellations. Use in 2/HL/010 transaction loops

in individual cancellations.

2. Future streamlined data; see introductory DLMS note 3c.

Z Cancellation Reason

DLMS Note:

1. Use to specify the reason for requisition cancellation.

2. The only authorized use at this time is for intra-Air Force communication of the Air Force-assigned

Excess Cause Code. The code source is identified as AFMAN 23-110, Vol 2, Part 2, Chapter 19,

Attachment 19E-1, Redistributable (Excess) Materiel Cause Identification Table. 

3. DLMS enhancement. Refer to ADC 265.

78 Project Code

DLMS Note:

Use in mass or universal cancellation requests to identify the project code(s) for which mass or

universal cancellation applies.

79 Priority Designator Code

80 Advice Code

99 Purpose Code

DLMS Note:

1. Use in Commercial Asset Visibility transactions.

2. DLMS enhancement; see guideline note 3a.

A9 Supplemental Data

DLMS Note:

1. Use to identify supplemental address/data.

2. Future streamlined data; see introductory DLMS note 3c.

AJ Utilization Code

DLMS Note:

1. Use to identify a specialized purpose for which the requisition is submitted.

2. Under Legacy MILSTRIP, this is the first position of the document serial number within the document 
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 26 September 22, 2023

number.

3. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC 381.

4. DLMS enhancement; see introductory DLMS note.

AK Distribution Code

DLMS Note:

Future streamlined data; see introductory DLMS note 3c.

AL Special Requirements Code

DLMS Note:

1. Use to identify precedence, special handling, and processing requirements.

2. Under Legacy MILSTRIP, this is carried in the required delivery date field.

3. DLMS enhancement; see introductory DLMS note 3a.

DE Signal Code

DLMS Note:

Future streamlined data; see introductory DLMS note 3c.

DF Media and Status Code

DLMS Note:

Future streamlined data; see introductory DLMS note 3c.

DJ Remedial Action Code

DLMS Note:

Use temporary qualifier DJ - Remedial Action Code to identify Army Edit Action Code indicating the

actions required by the receiving system in order to accurately process transactions and direct the

types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful

to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund

Functional User Manual, 3rd Edition. An ANSI data maintenance request has been prepared to

establish a new data element 1270 code qualifier assignment for Army Edit Action Code.

Use temporary qualifier DJ - Remedial Action Code to identify Army Edit Action Code indicating the

actions required by the receiving system in order to accurately process transactions and direct the

types of follow-on actions authorized to occur. This is an Army unique data element, and is meaningful

to the Army only. The code source is identified as the U.S. Army Materiel Command Single Stock Fund

Functional User Manual, 3rd Edition. An ANSI data maintenance request has been prepared to

establish a new data element 1270 code qualifier assignment for Army Edit Action Code.

COG Cognizance Symbol

DLMS Note:

1. Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock

numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

2. DLMS Enhancement.

IMC Item Management Code

DLMS Note:

1. Use to identify the Item Management Code (IMC) for integrated material management. Indicate NSL

for non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only;

Non-Navy Components are to perpetuate without action.

2. DLMS Enhancement.

MCC Material Control Code

DLMS Note:

1. Use to identify the Material Control Code (MCC) for special inventory reporting. Indicate NSL for

non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only;

Non-Navy Components are to perpetuate without action.

2. DLMS Enhancement.

SMI Special Material Identification Code

DLMS Note:

1. Use to identify the Special Material Identification Code (SMIC) for an end item. Indicate NSL for

non-stock numbered listed items. This is a Navy-unique data element meaningful to Navy only;

Non-Navy Components are to perpetuate without action.

2. DLMS Enhancement.

LQ02 1271 Industry Code X AN 1/30 Must use 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F869C4CA22 27 September 22, 2023

Description: Code indicating a code from a

specific industry code list
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 28 September 22, 2023

FA1 Type of Financial Accounting Data Pos: 190 Max: 1

Detail - Optional

Loop: FA1 Elements: 2

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA101 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including Defense Logistics

Agency. Refer to ADC 1043.

DN Department of the Navy

DLMS Note:

Includes the United States Marine Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government

FA102 1300 Service, Promotion, Allowance, or

Charge Code

Description: Code identifying the service,

promotion, allowance, or charge

O ID 4/4 Must use 1

Code Name

A170 Adjustments

DLMS Note:

Use only for adjustments not specified by any other code.

A520 Base Charge

DLMS Note:

Use for materiel charges only.

C930 Export Shipping Charge

D340 Goods and Services Charge

DLMS Note:

Use for both materiel and related services.

F060 Other Accessorial Service Charge

F560 Premium Transportation

I260 Transportation Direct Billing

DLMS Note:

Use for non-premium transportation.
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

Code Name

004010F869C4CA22 29 September 22, 2023

R060 Packing, Crating, and Handling Charge
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 30 September 22, 2023

FA2 Accounting Data Pos: 200 Max: >1

Detail - Mandatory

Loop: FA1 Elements: 2

User Option (Usage): Must use

Purpose: To specify the detailed accounting data

DLMS Note:

Use this 2/FA2/200 segment to identify the various components of the line of accounting.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA201 1196 Breakdown Structure Detail Code

Description: Codes identifying details

relating to a reporting breakdown structure

tree

M ID 2/2 Must use 1

Code Name

B5 Fund Code

I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC)

L1 Accounting Installation Number

DLMS Note:

Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station

Number (ADSN)/Fiscal Station Number (FSN).

FA202 1195 Financial Information Code

Description: Code representing financial

accounting information

M AN 1/80 Must use 1
DLMS Implementation Convention (IC) 869C

Requisition Cancellation

ADC 59, 243, 263, 265, 285, 286B, 377, 381, 435, 436, 460, 466, 1014, 1014A, 1043, 1043C, 1068, 1132,

1161A, 1287, 1367, 1420 and 1454 DLM 4000.25

004010F869C4CA22 31 September 22, 2023

SE Transaction Set Trailer Pos: 20 Max: 1

Summary - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use 1