OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1459, Reporting of 

Stock Retention Levels by Location (Supply)

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation.

Addressees may direct questions to Dr. Gail Fuller, e-mail: DEDSO.Supply@dla.mil. 

Others must contact their designated PRC representative available at https://www.dla.mil/

Defense-Data-Standards/Committees/Contacts/.

 Leigh E. Method, SES

 Deputy Assistant Secretary of Defense 

 for Logistics

Attachment:

As stated

cc:

OUSD(C)

DLA J6DS
Attachment, ADC 1459

Page 1

Approved Defense Logistics Management Standards Change 1459

Reporting of Stock Retention Levels by Location (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Dr. Gail Fuller, Defense Enterprise Data Standards Office

(DEDSO), 571-789-6567, DEDSO.Supply@dla.mil. 

b. Functional POC: Jim Lippstreu, Defense Logistics Agency (DLA), Logistics 

Operations, 571-767-0496, James.Lippstreu@dla.mil.

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: This change incorporates into the Defense Logistics 

Management Standards (DLMS) a new process to report stock retention levels from a materiel 

owner/ maintenance facility to a storage activity. Under this new process, the DLMS 846I Asset 

Status Inquiry/Report transaction will be available to communicate and update stock levels 

between a maintenance activity and a wholesale storage activity. Substantive updates made after 

staffing are identified in green highlighting. This change also adds the following data elements:

(1) Adds new X12 Report Type Code SK - Stock Retention Level Report to the 

DLMS 846I Asset Status Inquiry/Report transaction. This new report type code will help 

materiel owner/maintenance shop to set stock retention levels for materiel stored at maintenance 

shop locations managed by DLA). In response, DLA will set the appropriate levels and ensure 

materiel is available for use/issue as necessary. The materiel owner/maintenance shop must 

indicate the period in which these levels are applicable using the DTM (Date/Time Reference)

segment. 

(2) The existing X12 code XN - Planning/Maintenance Organization will be 

added to the DLMS 846I to identify the maintenance shop as this is the code used in other 

DLMS ICs for the same purpose.

b. Background:

(1) With DLA modernization of its warehousing system from the Distribution 

Standards System (DSS) to the Warehouse Management System (WMS), legacy USAF to DLA 

Military Standard Transaction Reporting and Accountability Procedures (MILSTRAP) - like direct 

connect interfaces - are being replaced with DLMS compliant transactions. Due to DLA 

modernization efforts, USAF Shop Service Centers (SSC) require the ability to report stock 

retention levels to the appropriate storage activity, using DLMS transactions, to maintain mission 

essential operations during unexpected stock unavailability. 

3. CHANGE IN DETAIL: 

a. Technical Details: 
Attachment, ADC 1459

Page 2

(1) Add new Report Type Code SK - Stock Retention Level Report to the DLMS 

846I Asset Status Inquiry/ Report (BIA02/020) as shown in enclosure 1. 

(a) When the stock retention levels are for a specific period, the materiel 

owner/maintenance shop will use the DLMS 846I Asset Status Inquiry/Report qualifiers 090 and 

091 (to indicate the start and end date (2/DTM01/100). 

(b) Use existing DLMS 846I Asset Status Inquiry/Report qualifier Z4 -

Owning Inventory Control Point-Submitter (1/N101/080). 

(c) When stock retention levels do not expire, the materiel 

owner/maintenance shop will use qualifier 091 only to indicate the start date. Do not indicate an 

end date (2/DTM01/100) . 

(2) Regardless of the start and/or end dates specified in the transaction, the 

materiel owner/maintenance shop must indicate the transaction date using qualifier 600

(2/DTM01/100). . The materiel owner/maintenance shop can update stock retention levels as 

necessary even when the period specified previous has not expired. 

b. Revised Transaction Flow: For Stock Retention Levels:

(1) USAF will transmit DLMS 846I Asset Status Inquiry/Report transaction to 

DLA. The transaction will include the appropriate minimal and maximum stock quantities by 

location required to maintain mission essential operations during unexpected circumstances. 

(2) In response, DLA will assign the appropriate stock levels by location and 

ensure materiel is available for use/consumption or issue as necessary. 

(a) When the transaction includes a start and end date, stock retention

levels for the specified location will expire once the end date has been reached. 

(b) When the transaction only includes a start date, stock retention levels 

will not expire. DLA will continue to replenish stock indefinitely as defined by the materiel 

owner/maintenance shop. 

(3) As necessary, the materiel owner/maintenance shop can update stock

retention levels regardless of the expiration date. To update current levels, the materiel 

owner/maintenance shop will transmit a new transaction that will overlay any previously defined 

stock levels. 

4. IMPLEMENTATION TARGET: DLA WMS is scheduled to rollout to the first of three

Air Logistics Complex (ALC) locations in August of 2024 as of November 2023. This change 

must be approved with ample time to design, build, and test all changes prior to the August 2024 

rollout.

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: 
Attachment, ADC 1459

Page 3

(1) Add new code SK - Stock Retention Level Report to the DLMS 846I Asset 

Status Inquiry/Report transaction (1/BIA02/020) and mapping. DEDSO will submit a data 

maintenance action to ASC X12 to establish SK in a future version.

(2) Add code XN - Planning/Maintenance Organization in DLMS 846I Asset 

Status Inquiry/Report transaction (1/N101/450) to allow identification of the Shop Service 

Center as done in other DLMS ICs.

b. Automated Information Systems (AIS): 

(1) Systems identified in this change are as follows:

(a) WMS - DLA Warehouse Management System (WMS). POC: Robert 

Pattillo

(b) Stock Control System (SCS) (D035K) - AF Stock Control System. 

POC: Rodney Smith

(c) Defense Automatic Addressing System (DAAS). POC: Gary 

Wooddell

c. Defense Automatic Addressing System (DAAS): Update the DLMS 846I 

transaction mapping in accordance with this change. DAAS must ensure the new transaction 

type code under the DLMS 846I is available for use by the implementation date. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: Volume 2, Supply Standards and 

Procedures, Chapter 22, Asset Status Reporting as stated under Enclosure 2.

b. Non-DLM 4000.25 Publications: None.

7. ASSUMPTIONS: None.

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notices of Findings and Recommendations (NFR): N/A

b. Corrective Action Plan (CAP) References: N/A

c. Other FIAR, Material Weakness, and Audit-Related Information: N/A

9. END-TO-END TESTING REQUIREMENTS:

a. Unit/System Test: DLA WMS, AF SCS, and DAAS independently perform 

extensive testing to ensure components meet all collaboratively agreed upon functional and 

technical requirements. 
Attachment, ADC 1459

Page 4

b. Integrated Test: DLA WMS, AF SCS, and DAAS collaboratively execute integrated 

testing that covers all end-to-end scenarios to include negative tests. 

10. REFERENCES: DLM 4000.25, Volume 2, Chapter 22, Asset Status Reporting

11. PROPOSED DLMS CHANGE (PDC) 1459 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DLA Concurs with comments. 

The SSC levels are not necessarily 

safety stocks, but min/max stock 

levels. Original draft PDC title was 

"Shop Service Center Level Setting 

& Maintenance", would consider 

removing safety from title.

Accepted. 

2. DLA SSC code would need to map to 

transaction. For each site RIC, there 

are multiple SSCs. Qualifier XN 

used in other ICs for mapping the 

SSC code.

Accepted. Code XN added to 846I at

2/N101/450 with DLMS Note 

explaining use to identify SSC.

3. DLA Bypass re-warehousing indicator 

that is currently passed in CSS 

would need to map to transaction. 

Add Bypass Re-Warehousing 

Indicator with values of Y or N or 

similar.

No change. Air Force is good with the 

change as is written.

4. DLA AF/DSS currently use "CSS" as DIC 

for these transactions. Either allow 

for the use of CSS to populate as the 

DIC, use the Army approved BSS, 

or document what DIC should be 

mapped such that these transactions 

may be able to be searched in LDG.

No change. Comment adjudication 

confirmed the Service specific DIC is 

not needed in this transaction.

5. DLA Please confirm where to map the 

SSC min and max. State that the 

max would map with QTY01*V1 

(Retention qty) and min with 

QTY01*YW (ROP) or indicate if 

different qualifiers would be 

required.

Partially accepted. Actual intended 

codes are “60, Total Authorized 

Quantity” for maximum and “YW, 

Safety Level” for minimum. Added to 

DLMS Notes to clarify.
Attachment, ADC 1459

Page 5

Component Response/Comment Disposition

6. DLA Administrative edits:

Paragraph 2.a.(1) “...locations 

managed by DL).” Should be 

“...locations managed by DLA”.

Paragraph 4 needs to align “July 

2024” to dates in PDC 1460 of 

“August 2024”.

Paragraph 5.b.(1)(b) update POC to 

“Rodney Smith”.

Accepted all at the relevant points cited.

7. US Navy Concurs without comments. As noted. 

8. US Air Force Concurs with comments.

Para C22.3.1 states DoD 

Components "may" use DLMS 846I 

Asset Status Inquiry/Report... while 

Para C22.3.1.1. states materiel 

owner/maintenance shop "will" 

transmit a DLMS 846I Asset Status 

Inquiry/Report. Remove the word 

"may"

Accepted. Removal of 'may' applied to 

cited paragraph.

9. US Army No response. DEDSO Response:

No response represents concurrence per 

PDC 1240A change memo.

10. USMC Concur without comments. As noted. 

11. DAAS Concur without comments. As noted.

12. FAA Concur without comments. As noted.

13. USTRANSCOM Abstain. As noted.
Enclosure 1, ADC 1459

Page 1

Enclosure 1

Revise DLMS Implementation Convention as shown.

Additions are identified by bold italics.

# Location DLMS 846I

Asset Status Inquiry/Report

Reason

1. DLMS

Introductory 

Note

Add the following to DLMS Introductory Notes:

ADC 1459, Reporting of Stock Retention Levels by Location 

(Supply)

Adds change to the 

introductory note.

2. 1/BIA02/020 Add code SK and DLMS Notes as follows:

SK Stock Retention Levels Report

DLMS Note: 

1. Use to report stock retention levels (min/max) to a DLA 

storage activity. There is no MILS legacy equivalent. 

2. At this time code SK is established for use in 846I version 

4010. A data maintenance action will be submitted to ASC 

X12 to establish SK, Stock Retention Levels Report, in a 

future version.

New report type 

code to 

communicate stock 

levels to DLA.

3. 2/QTY01/320 Update DLMS Notes for existing codes as follows:

60 Total Authorized Quantity

DLMS Note:

1. DLMS enhancement. See introductory DLMS note 4a.

2. For Stock Retention Levels Report, use to provide the 

maximum quantity.

YW Reorder Point Quantity

DLMS Note:

1. DLMS enhancement. See introductory DLMS note 4a.

2. For intra-Army use only, Army uses to identify the Reorder 

Point Quantity at a Single Stock Fund site to the National 

Level. (Army DIC BSS, rp 37-41) See ADC 308.

3. For Stock Retention Levels Report, use to provide the 

minimum quantity.

Identifies specific 

codes to be used for 

Stock Retention 

Levels Report

4. 2/N101/450 Add code XN and DLMS Notes as follows:

XN Planning/Maintenance Organization

DLMS Note: 

Enable Shop Service 

Center as done in 

other DLMS ICs.
Enclosure 1, ADC 1459

Page 2

1. Used to identify a Shop Service Center/Shop Store.

2. Refer to ADCs 284A, 381, 1454 and 1459 for known 

applications.
Enclosure 2, ADC 1459

Page 1

Enclosure 2

Revise DLM 4000.25 Volume 2, Chapter 22 Asset Status Reporting as follow:

Additions are identified by red bold italics and deletions by double strikethrough.

C22.1.2. Transactions. This chapter addresses the procedures applicable to the 

asset status reporting function using the DLMS 846I. The asset status reporting 

function is identified by the DLMS 846I Accredited Standards Committee (ASC) X12 

beginning segment (1/BIA02/020) report type codes. Its DLSS (MILSTRAP) legacy 

counterpart identified by document identifier codes (DIC), is included for information 

purposes to allow for processing in a mixed DLMS/DLSS environment. Other formats 

such as Extensible Markup Language (XML) are also available See the Defense 

Enterprise Data Standards Website for available formats on the DLMS IC page.

C22.1.2.1. DLMS 846I, Asset Status Inquiry/Report is used for the following 

transaction functions identified by the beginning segment Report Type Code:

C22.1.2.1.1. Request for Asset Status Report is identified by Report 

Type Code TI–Asset Status Inquiry. This transaction provides MILSTRAP legacy DIC 

DZE functionality, which was sent from an inventory control point (ICP) to Military 

Service designated central points to request reporting from bases, posts, camps and 

stations.

C22.1.2.1.2. Asset Status Report is identified by Report Type Code TJ–

Asset Status Advice. This transaction provides MILSTRAP legacy DIC DZA and DZF 

functionality.

C22.1.2.1.3. Stock Retention Level Reporting is identified by the 

report type code SK– Stock Retention Level Report. There is no MILSTRAP 

legacy equivalent and is a DLMS enhancement.

Preceding text not included

C22.3. Reporting of Stock Levels

C22.3.1. DoD Components use the DLMS 846I Asset Status Inquiry/Report 

transaction to communicate stock retention levels to a DLA storage activity. For 

context, stock retention level refers to the minimal and/or maximum amount of 

stock required in storage to continue mission essential operations during 

unexpected interruptions, unpredictable fluctuation in demand rate, or both.”

C22.3.1.1. To communicate stock retention levels, the materiel 

owner/maintenance shop will transmit a DLMS 846I Asset Status Inquiry/Report 

transaction, report type code SK to DLA. The transaction will include the 

appropriate minimal and maximum stock quantities by location required to 

maintain mission essential operations during unexpected circumstances. 
Enclosure 2, ADC 1459

Page 2

C22.3.1.2. In response, DLA will assign the appropriate stock levels by 

location and ensure materiel is available for use/consumption or issue as 

necessary. 

C22.3.1.2.1. When the transaction includes a start and end 

date, stock retention levels for the specified location will expire once the end date 

has been reached. 

C22.3.1.2.2. When the transaction only includes a start date, 

stock retention levels will not expire. DLA will continue to replenish stock 

indefinitely as defined by the materiel owner/maintenance shop. 

C22.3.2. As necessary, the materiel owner/maintenance shop can update 

stock retention levels regardless of the expiration date. To update current levels, 

the materiel owner/maintenance shop will transmit a new transaction that will 

overlay any previously defined stock retention levels. 

C22.34. INTRA-COMPONENT USE

C22. 34.1 Intra-Army Use. Army also uses the DLMS Asset Status Report 

Transaction on an intra-Army basis for Army Single Stock Fund Asset Balance 

Reporting. This use serves a dual purpose:

C22. 34.1.1 When used to report on the single stock fund to the national level 

systems, the Asset Status Report Transaction represents a report to update the 

requisitioning objective, reorder point, and retention limit.

C22. 34.1.2. When used during a logistics reassignment outside the Army by 

the losing item manager, the Asset Status Report Transaction informs the Army 

manager for Non-Army Managed Items (NAMI) of the requisitioning objective and safety 

level to be set in their systems to be able to monitor and maintain the single stock fund 

stocking levels.

C22. 34.2. Intra-Navy Use. Navy also uses the DLMS 846I Asset Status Report 

Transaction on an intra-Navy basis for reporting allowance-based assets that are below 

the whole distribution system to the ICP. This allows the ICP to determine when the 

activity requires more materiel due to being below its allowance.