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ADC 133 

Attachment 

ATTACHMENT TO ADC 133 

Revision to DS 527R, Receipt, Inquiry, Response, and MRA 

to Accommodate Commodity-Unique (Mapping Products) Data (Supply/DLMS) 

(Staffed by PDC 135A) 

1. ORIGINATOR:

 a. Service/Agency: Defense Logistics Agency (DLA) 

 b. Originator point of contact: Ms. Brenda Meadows and Ms. Beth Altman, HQ DLA, 

Distribution and Reutilization Policy, Distribution Management Division, Materiel 

Accountability and Distribution Policy Branch (J-3731)

2. FUNCTIONAL AREA: Supply. 

3. REQUESTED CHANGE:

a. Title: Revision to DS 527R, Receipt, Inquiry, Response, and MRA to 

Accommodate Commodity-Unique (Mapping Products) Data. 

b. Description of Change: In April, 1998, DLA assumed responsibility for 

worldwide inventory management, cataloging, and physical distribution of more than 

67,000 hard copy map products (i.e., maps, charts and other geodetic materiel) produced 

by National Geospatial-Intelligence Agency (formerly National Imagery and Mapping 

Agency), as well as those produced by other U.S. government agencies and foreign 

countries. Existing inventory was moved to the new primary distribution facility, 

Defense Distribution Mapping Activity (DDMA), Richmond, VA, and Defense Supply 

Center Richmond (Product Center 9), VA assumed Inventory Control Point (ICP) 

responsibilities. DDMA uses DLA’s Distribution Standard System (DSS) to perform 

distribution processes. DSCR Product Center 9 uses another DLA legacy system, 

Defense Mapping Agency Automated Distribution Management System (DADMS), to 

perform ICP processes. DSS communicates with DADMS through a DLA-controlled 

FTP translator. 

 This intra-DLA change modifies the DS 527R receipt to accommodate 

commodity-specific data elements (i.e., NRN, Edition Number, Product Effective Date, 

and CIIC) required in receipts for mapping products and the Operations Control Number 

(OCN) used by DLA materiel owners in receipt validation. DLA’s DSS currently 

communicates materiel receipts to DLA’s DADMS using DI Code D6T and a trailer card, 

DI Code Z6T (formats provided at the enclosure). Although DSS is migrating to the 

DLMS in release FY05.1, DLA senior executives decided June 6, 2003, that DADMS 

was not within the scope of current Business Systems Modernization (BSM) efforts. 

Incorporation of DADMS functionality into BSM will not be addressed until sometime 

after 2007. Accordingly, DLA will continue to use the DADMS translator maintained by 

the DLA Systems Integration Office. 
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ADC 133 

Attachment 

 c. Procedures: 

 (1) Revise DOD 4000.25-2-M, MILSTRAP, Appendix 3.2, Materiel Receipt – 

Other Than Procurement Instrument Source, in accordance with (IAW) the following: 

FIELD LEGEND RECORD POSITION(S) ENTRY AND INSTRUCTIONS 

Multiuse 60-66 For intra-Component use, enter data 

prescribed by Component. For inter- 

 Component use, leave blank.1

1For Defense Logistics Agency-owned materiel, including mapping products, DLA storage 

activities will enter the Operations Control Number in RP 61-66. 

 (2) Change DS 527R as follows: 

Item 

# 

Location DS 527R Revision Reason Federal 

IC 

Impact 

1 2/N901/090 Add DE 128 qualifier 6E-Map 

Reference, for use with NRN as 

follows:. 

6E Map Reference 

DLMS note: For receipt of 

mapping products, use to identify 

the National Evacuation Order 

(NEO) NIMA reference number 

(NRN). DLMS Componentunique enhancement. See 

introductory DLMS note 5e.

To identify NRN . 

Consistent with qualifier DLMSO 

assigned to NRN in DS 940R per ADC 

71A. 

In ADC 71A, qualifier was chosen to 

match ANSI name more closely with the 

functional data element name.

No impact. 

2 2/N901/090 Authorize use of additional DE 

128 qualifier 6R -Provider Control 

Number) to identify the Operations 

Control Number associated with 

the receipt and add the 

accompanying DLMS note:

6R Provider Control Number 

DLMS Note: For DLA-owned 

materiel, including mapping 

products, use to identify the 

Operations Control Number. 

DLMS Component-unique 

enhancement. See introductory 

DLMS note 5e.

DLA requires identification of the 

Operations Control Number (OCN) 

associated with the receipt and/or to 

accurately translate a commodity-unique 

(mapping products) receipt from a single 

DLMS transaction set to a DLA unique 

transaction with trailer information. 

No impact. 
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ADC 133 

Attachment 

Item 

# 

Location DS 527R Revision Reason Federal 

IC 

Impact 

3 2/N901/090 Authorize use of DE 128 code 

value ‘6G’ – Map Number to 

identify Edition Number and add 

the accompanying DLMS note:

6G Map Number 

DLMS note: For receipt of 

mapping products, use to identify 

the map edition number. DLMS 

Component-unique enhancement. 

See introductory DLMS note 5e. 

To identify mapping product edition 

number. 

NOTE: PDC 135A used Z1-

Reference version number to identify 

the ‘Map Edition Number. 

Subsequent to PDC 135A release, 

M.J.Johnson 9/21/04 email identified 

a change to the qualifier that will be 

used for the ‘Map Edition Number’. 

Rather than use qualifier ‘ZI - 

Reference Version Number’ and 

request ANSI data maintenance to 

obtain a new qualifier, as PDC 135A 

indicated, qualifier ‘6G-Map Number’ 

was selected for use. No ANSI data 

maintenance will be required.

This update to 6G-Map Number was 

also reflected in PDC 120A (DS 

846R) and ADC 71A (DS 970). 

No impact. 

Add qualifier ‘07’ Effective Date 

for Product Effective date:

07 Effective Date 

DLMS Note: For receipt of 

mapping products, use to identify 

the map effective date. DLMS 

Component-unique enhancement. 

See introductory DLMS note 5e.

To provide product effective date used 

with mapping products. Consistent with 

qualifier assigned to map effective date in 

DS 940R per ADC 71A. 

NOTE: DLA originally requested that 

the date be mapped to the ‘NTE’ segment 

to allow the DLA DADMS translator to 

perpetuate the DADMS unique date 

formats, however DLMSO nonconcured 

with mapping a date to ‘NTE’. 

4 2/G6201/050 No impact. 

Rationale for above nonoccurrence in mapping date to ‘NTE’ segment: One of the most 

beneficial features of the transition from the “stove pipe” Defense Logistics Standard 

Systems (DLSS)/Military Standard Systems (MILS) has been the establishment of single 

standard iteration of the data element “DATE” (CCYYMMDD), an 

8-position numeric entry used in all ANSI X12 applications. The adoption of this standard 

removed the liability of using multiple date configurations to fit into the limitations of fixed 

length transactions. Further, use of a standard date configuration in all information 

interchanges provides the DoD with the opportunity to communicate with all trading partners 

and maximizes data interoperability by providing a single transactional interface to all 

government, commercial and international organizations. Use of the NTE segment conceals 

the true identity of the date and creates an anomaly within a transactional interchange 

between trading partners. DLMSO acknowledged that use of the DTM or G62 segment may 

cause “short term” costs; however, the costs must be weighed against DoD long-term 

objectives in achieving data interoperability. 

The DLA DADMS translator should provide for the necessary translation to the date format 

DLA requires in the DI Code Z6T. 
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ADC 133 

Attachment 

Item 

# 

Location DS 527R Revision Reason Federal 

IC 

Impact 

5 2/LQ01/130 Authorize use of additional DE 

1270 (Code List Qualifier Code) 

value EQ to identify Controlled 

Inventory Item Code for 

commodity-unique receipts:

EQ Controlled Inventory Item 

Code 

DLMS Note: For mapping 

products, use to identify the 

Controlled Inventory Item Code. 

DLMS Component-unique 

enhancement. See introductory 

DLMS note 5e. 

Authorizes use of existing DE 1270 code 

value EQ for Component-unique 

requirement. 

No impact. 

 

 d. Alternatives: None. 

4. REASON FOR CHANGE: This change documents intra-DLA use of DI Code D6T, 

Materiel Receipt – Other Than Procurement Instrument Source with a trailer card (i.e., 

DLA-unique DI Code Z6T) which provides additional mapping product information. 

DLA requires this change for immediate implementation in DSS release FY05.1, which is 

scheduled to go live December, 2004. 

5. ADVANTAGES and DISADVANTAGES:

 a. Advantages: This change will accomplish the following: 

 (1) Facilitate DSS release FY05.1. 

 (2) Ensure the DLA DADMS translator maintains accurately maps D6T-Z6T 

information. 

 b. Disadvantages: None known. 

6. IMPACT: 

 a. MILSTRAP Appendix AP3.2, Materiel Receipt – Other Than Procurement 

Instrument Source. 

 b. DLMS, DS 527R revision to accommodate commodity-unique data elements. 

Enclosure
ADC 133 

Enclosure 

ENCLOSURE to ADC 133 

FORMATS FOR NIMA MAPPING PRODUCTS 

MILSTRAP DOCUMENT IDENTIFIER (DI) CODE D6T and 

DLA UNIQUE DI CODE Z6T 

NIMA Mapping Products D6T NIMA Mapping Products Z6T 

RP Data Element RP Data Element 

1-3 DI Code 1-3 DI Code 

4-6 Routing Identifier (RI) 

Code (TO) 

4-6 RI Code (TO 

7 Blank 7-13 OCN 

8-22 Stock Number 14-16 Edition Number 

23-24 Unit of Issue 17-23 Product Effective Date 

25-29 Quantity 24 CIIC 

30-43 Document Number 25 Blank 

44 Suffix 26-40 NRN 

45-50 Supplementary Address 

51 Signal Code 

52-53 Fund Code 

54-56 Distribution Code 

57-59 Project Code 

60-66 Operations Control 

Number (OCN) (Multiuse 

in MILSTRAP) 

 

67-69 RI Code (FROM) 

70 Ownership/Purpose Code 

71 Supply Condition Code 

72 Management Code 

73-75 Day of Year (Ordinal) 

76-80 Multi-Use