AP3.14 APPENDIX 3.14 

ACCEPTANCE REPORT 

Field Leuend 

Document Identifier 

SPIIN: 

CallIOrder 

Identity Code: Contract 

Administration ADP Point 

Identity Code: Ship-To 

Shipment Identification 

Data: 

Shipment Number 

Record 

 position!^) 

1-3 

4-1 6 

17-20 

21-26 

27-32 

33-40 

(33-39) 

Entry and Instructions 

Enter code PKN if NA has been received; 

enter PKP if NA has not been received. 

Enter the number assigned to the contract 

against which acceptance is being reported. 

See appendix API .48. An X-overpunch in rp 

10 indicates a cancellation of the report. 

Enter the call or order number, if applicable, 

under which the shipment was made. See 

appendix API .49. Modification numbers, 

including Provisioned Item Order numbers, 

will not be entered. Leave blank if no call or 

order number applies. 

Enter the identity code of the DCMR ADP 

point. This code is prescribed in appendix 

API .4. (The A/R is forwarded through DAAS 

to this ADP point.) 

Enter the identity code of the consignee to 

whom shipment was made. See appendix 

AP1.4. 

See appendix API .44. 

Enter from the DD Form 250 or DD Form 

1155 the shipment number assigned to 

discretely identify this shipment under the 

contract. 
Field Leqend 

Shipment Number Suffix 

CLlN or ELlN 

Quantity: 

Quantity Shipped 

Purchase Unit 

Quantity: 

Quantity Accepted 

ShipmentiAcceptance 

Discrepancy Explanation 

Record 

 position!^) Entrv and Instructions 

(40) Enter the alpha suffix code from the Suffix DD 

Form 250 or DD Form 1 155. This code will 

be a Z (final shipment against the contract) or 

an alpha indicating a replacement shipment . (see chapter 5, section C5.6.). Otherwise, 

leave blank. 

41 -46 Enter the basic exhibit line item number in rp 

41 -44, if applicable; if not, enter the basic 

contract line item number. See appendix 

API .50. Right justify and prefix with zeros to 

fill the field. Enter the corresponding subline 

item number in rp 45-46; if no subline, leave 

blank. 

47-54 Enter the quantity shown as shipped on the 

shipping document. See appendix API .46. 

Right justify and prefix with zeros to fill the 

field. 

55-56 Enter the purchase unit shown on the DD 

Form 250 or DD Form 11 55. See appendix 

AP1.13. 

57-64 Enter only that quantity actually accepted by 

the Government representative at the 

destination. Right justify and prefix with 

zeros to fill the field. See appendix API .46. 

If this is an interim report, enter zeros. 

65 Enter the appropriate code from appendix 

API .28 when either a difference exists 

between the quantity shipped and the 

quantity accepted, or the material is accepted 

when the complete shipping information is 

not available, i.e., documentation is missing 

or incomplete. If more than one reason is 

applicable, enter the major reason for the 

difference. Leave blank if no discrepancy is 

involved. 
Field Leaend 

ActuaVEstimated 

Acceptance Date 

Record 

Positionls) 

66-72 

Date DeliveredIOffered 73-79 

Transaction Status 80 

Indicator 

Enter the appropriate code in accordance 

with appendix API .22. See chapter 6, 

sections C6.6. and C6.7. If no entry, leave 

blank. 

Entry and Instructions 

Enter the date that the material was accepted 

by the Government representative as 

indicated on the DD Form 250 or DD Form 

11 55. This date is expressed as year-monthday in accordance with appendix API .2. If 

this is an interim report, insert an 

X-overpunch in rp 66 and enter estimated 

date material will be accepted. Leave blank if 

material has not been received. 

Enter the date that the material was delivered 

or offered for delivery (see chapter 6, section 

C6.3.). This date is expressed as yearmonth-day, in accordance with appendix 

API .2. Leave blank if material has not been 

delivered.