DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

November 05, 2018

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1302, 

Administrative Alignment of Military Standard Transaction Reporting and 

Accountability Procedures (MILSTRAP), Appendix 2 – Codes with Record 

Positions Defined, Update to DLMS, Volume 2, and other Administrative Updates

(Supply/MILSTRAP)

We are forwarding the attached approved administrative change to DLM 4000.25, DLM 

4000.25, Defense Logistics Management Standards (DLMS) for implementation effective 

immediately. The Enterprise Business Standards Office (EBSO) will post the updated chapter 

files in the published manual upon completion of the next change cycle.

Addressees may direct questions to Mr. Rafael Gonzalez or Mr. Kristopher Fromm, email: DLMSSUPPLY@DLA.MIL. Others may direct questions to their Service or Agency 

designated Supply PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

 

HEIDI M. DAVEREDE

Director

Enterprise Business Standards Office

Attachment

As stated

cc:

ODASD (Logistics)

JPIWG Members

JSA/LWCG Members
Attachment, ADC 1302

Page 1

ATTACHMENT TO ADC 1302

Administrative Alignment of Military Standard Transaction 

Reporting and Accountability Procedures, Appendix 2 – Codes with 

Record Positions Defined, Update to DLMS, Volume 2, and other 

Administrative Updates 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), email: DLMSSupply@dla.mil

2. FUNCTIONAL AREA: Supply/MILSTRAP

3. REFERENCES:

a. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP), June 2012

b. DLM 4000.25 Volume 2, Supply Standards and Procedures, May 2014

c. Approved DLMS Change (ADC) 1242, Administrative Update to MILSTRAP 

Appendix 3.4, Inventory Adjustment – Increase or Decrease Format Use for DIC D8/D9, and 

Code Appendices 2.15 and 2.16, August 2, 2017.

d. ADC 1282, Administrative Alignment of MILSTRAP, Appendix 2 – Codes with 

DLMS; Update to DLMS Volume 2, and other Administrative Updates (Supply/MILSTRAP)

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change aligns DLM 4000.25-2 MILSTRAP,

Appendix 2 code lists containing record positions in the code definitions with the corresponding

DLMS Supply transactions. This change also incorporates user-friendly cross references of data 

between legacy MILSTRAP and DLMS that will help DOD Components during their transition 

to become DLMS compliant. EBSO will make corresponding revisions to the Logistics Data 

Resource and Management System (LOGDRMS) codes as applicable. This change also 

incorporates general administrative corrections as identified in paragraph 4.c.

b. Background:

(1) This is one of a series of DLMS changes to align DLM 4000.25-2, 

MILSTRAP, with the companion procedures in DLM 4000.25, Volume 2, Supply Standards and 

Procedures. This alignment supports future efforts to sunset the DLM 4000.25-2 MILSTRAP 

manual, as DOD Components’ systems are required to be DLMS compliant by 2019. Upon 

sunset of the DLM 4000.25-2, DLM 4000.25, Volume 2 will be the primary source for DLMS 

policy guidance, particularly reporting and accountability procedures, business rules, data 

standards, and transaction formats.
Attachment, ADC 1302

Page 2

(2) DLM 4000.25-2, Appendix 2 – Codes consists of individual appendices that

are used in DLMS and legacy MILSTRAP transactions. However, the code explanations 

sometimes specify legacy document identifier codes (DIC) and record positions without 

corresponding DLMS information. These code lists require the updates to reflect corresponding 

DLMS transaction information as appropriate.

c. Requested Change in Detail:

(1) Revise the DLM 4000.25-2, Appendix 2 code lists included in paragraph 

4.d.(1) through 4.d.(7) below as follows:

(a) Add new header table information to include both legacy MILSTRAP 

and comparable DLMS details. This change will help DOD Components during their transition

to become DLMS compliant. 

(b) Add DIC, transaction name, and DLMS equivalent transaction 

number when applicable throughout code lists.

(c) Validate existing footnotes and update or remove as appropriate.

(d) Update DLMS segment or qualifier data in each appendix header data

as follows:

1. Remove “Data Element ID 1270” detail from DLMS segment 

or qualifier field of appendices’ header tables.

2. Update or add missing DLMS segment or qualifier data for 

applicable MILSTRAP Appendix 2 code lists.

(e) Update code “Definition” or “Explanation” column, where 

appropriate, to include comparable segment information to show data location in DLMS 

transactions. The MILSTRAP Administrator added the corresponding DLMS segment, where 

the information facilitates use of the code. In general, most of the existing code lists did not 

include legacy record position (rp) information. An example where the administrator converted 

rp to its corresponding DLMS information is, “Indicates the affected NSN (2/G39/040) for the 

item in record positions 8-24 has been was changed to the new NSN (2/N9/151) for the item in 

record positions 27-43.” (Reference MILSTRAP AP2.7 Correction/Change Codes for Storage 

Item Records for this specific example). 

(f) For MILSTRAP Appendix 2.17 Discrepancy Indicator Codes, revise 

the title to “Receipt Acknowledgement Discrepancy/Information Indicator Codes.” The name 

change reduces confusion by further differentiating the code name from SDR Discrepancy 

Codes. The change also more accurately reflects the code purpose. The three most recent code 

additions were not discrepancy related, but gave information such as that the item was still in 

transit.
Attachment, ADC 1302

Page 3

(g) Administrative updates include;

1. Update or remove erroneous hyperlink and URL information as 

needed.

2. Revise DLMS organization name to “Enterprise Business 

Standards Office (EBSO)” throughout.

3. Revise each appendix footer and page number to the correct 

format as needed (not bold, italics and red).

d. Revisions to DLM 4000.25-2, MILSTRAP:

(1) Revise MILSTRAP Appendix 2.7 Correction/Change Codes as shown in Enclosure

1.

(2) Revise MILSTRAP Appendix 2.8 Reject Advice Codes as shown in 

Enclosure 2.

(3) Revise MILSTRAP Appendix 2.9 Asset Status Reporting Codes as shown in 

Enclosure 3.

(4) Revise MILSTRAP Appendix 2.11 Special Program Requirement Status 

Codes as shown in Enclosure 4.

(5) Revise MILSTRAP Appendix 2.12 Small Arms and Light Weapons 

Transaction Codes as shown in Enclosure 5.

(6) Revise MILSTRAP Appendix 2.13 Small Arms and Light Weapons Error 

Transaction Reject Codes as shown in Enclosure 6.

(7) Revise MILSTRAP Appendix 2.17 Discrepancy Indicator Codes as shown in 

Enclosure 7

e. Approved Transaction Flow: There are no known transaction flow changes.

f. Alternatives: None. 

5. REASON FOR CHANGE: Supports consolidation of DLM 4000.25-2 MILSTRAP manual 

Appendix 2 code lists into the DLM 4000.25 DLMS manual. Incorporates DLMS information

into the MILSTRAP code lists where needed. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change incorporates user-friendly cross references for data 

elements between legacy MILSTRAP and DLMS, providing additional tools for DOD 

Components during the transition to become DLMS compliant.

b. Disadvantages: None.
Attachment, ADC 1302

Page 4

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change does not 

require any actions or system from the DOD Components however the content of this change 

will go into effect immediately after approval. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: There is no cost/impact to systems.

9. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements. 

b. Changes to DLMS Data Elements: EBSO will make corresponding administrative 

updates and revisions to LOGDRMS.

c. Automated Information Systems (AIS): No impact.

d. Defense Automatic Addressing System (DAAS): No impact.

e. Non-DLM 4000.25 Series Publications: Components should update their local 

procedures to ensure consistency with the changes in this document. 

10. PROPOSED DLMS CHANGE (PDC) 1302 STAFFING RESPONSE/COMMENT 

RESOLUTION

Originator Response/Comment Disposition

1. Army None noted.

2. Navy Concur without comment Noted

2. Air Force Concur without comment Noted

3. Marine Corps None noted.

4. DLA Concur without comment Noted.

5. DAAS Completed during internal coordination

6. USTRANSCOM Abstain Noted.

7. GSA None noted.

8. DSCA Concur without comment Noted.
Enclosure 1, ADC 1302

Page 1

Enclosure 1, Update MILSTRAP Appendix 2.7 as shown below:

AP2.7. APPENDIX 2.7

CORRECTION/CHANGE CODES FOR 

STORAGE ITEM RECORDS

CODE TITLE EXPLANATION

1 Consolidation of National Stock 

Numbers (NSN)

Indicates the item represented by the NSN 

(2/G39/040) affected by catalog/stock list 

change in record positions 8- is will be 

consolidated with the new NSN (2/N9/151) item 

represented by the NSN in record positions 27-

43. Both items will be issued under the new 

NSN. in record positions 27-. The affected NSN 

is not necessarily being cancelled.

2 Change of National Stock 

Number (NSN) 

Indicates the affected NSN (2/G39/040) for the 

itemrecord positions 8-24 has been was changed 

to the new NSN (2/N9/151)for the itemin record 

positions 27-43.

3 Change of Shelf-Life Code Indicates the shelf-life code has been changed 

for the item represented by the NSN (2/G39/040). 

in record positions 8-24. The new shelf-life code 

is shown in the transaction in record position 51.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric 

EXPLANATION: Indicates in the Storage Item Data 

Correction/Change transaction, the nature of the 

change actions to be taken and affected data 

fields.

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DZB

LEGACY RECORD POSITION (rp): 7

DLMS IMPLEMENTATION CONVENTION 

(IC):

888I Storage Item Correction 

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/190 Data Element ID 1270

Qualifier EF – Correction or Change for Storage 

Item Records Code” 
Enclosure 1, ADC 1302

Page 2

CODE TITLE EXPLANATION

4 Change of Controlled Inventory 

Item Code

Indicates the Controlled Inventory Item Code has 

been changed for the item represented by the

NSN (2/G39/040) in record positions 8-24 . The 

new controlled inventory item code is shown. in

record position 52.

5 Change of Unit of Issue Indicates the NSN’s unit of issue (2/G39/040) has 

been changed for the item represented by the 

NSN in record positions 8-24. Unit of issue will 

be changed in accordance with the conversion 

factor (2/MEA/153) reflected in the transaction. in

record positions 46-50.

6 Multiple Changes Indicates multiple changes for the item 

represented by the NSN (2/G39/040) in record 

positions 8-24.

1

7 Change of Demilitarization Code Indicates the DEMIL code has been changed for 

the NSN (2/G39/040) in record positions 8-24. 

New DEMIL code is shown in record position 53.

8 National Stock Number Deleted 

without Replacement

Indicates the NSN (2/G39/040)in record positions 

8-24 has been deleted and not replaced.

9 National Stock Number Change/

with Logistics Transfer (Loss) 

Inventory Manager Change

Indicates the affected NSN (2/G39/040)in record 

positions 8-24 has been was changed to the new

NSN (2/N9/151)in record positions 27-43with 

logistics transfer (loss). The and the gaining

inventory manager was changed(GIM) is 

indicated in record positions 56-58.

2

0 Not Assigned Reserved for future DoD assignment

A-H Not Assigned Reserved for intra-Component assignment and 

use.

I Not Assigned Not to be assigned.

J-N Not Assigned Reserved for future DoD assignment.

O Not Assigned Not to be assigned.

P-X Not Assigned Reserved for future DoD assignment.

Y Manager Indicates that the correct manager in the 

transaction is in record positions 56-58.

Z New or Reinstated National 

Stock Number 

Indicates a new or reinstated NSN 

(2/G39/040)in record positions 8-24 is new or 

reinstated item.

 1 This code is obsolete when using a DLMS transaction. To express multiple changes, use multiple loops of 

2/LQ/190. For legacy MILSTRAP transactions this code may still be used.

2 Ibid
Enclosure 2, ADC 1302

Page 1

Enclosure 2, Update MILSTRAP Appendix 2.8 as shown below.

AP2.8. APPENDIX 2.8

REJECT ADVICE CODES

AP2.8.1. All A B, D and H series reject advice codes not listed in this appendix are reserved 

for future DoD use and are not to be used unless authorized and disseminated by the DoD 

MILSTRAP Administrator. All other series are reserved for intra-Component use.

CODE EXPLANATION

AA Rejected. Document identifier code DIC invalid. 

AB Rejected. Submitted to incorrect manager;. If known, the correct manager’s 

routing identifier code (RIC) is supplied in the DLMS 824R 2/NM1/065 

segment. routing identifier code of correct manager indicated in record positions 

54-56, if known . (When known, incorrect manager is identified in MILSTRAP 

recorded positions 54-56 or appropriate DLMS segment.)

AC Rejected. Type of physical inventory code invalid or blank.

AD Rejected. Stock or part number unidentifiable.

AE Rejected. Quantity field invalid.

AF Rejected. Document number invalid.

AG Rejected. Ship-to address unidentifiable.

AH Rejected. Required signal code invalid or blank. 

AI Rejected. Procurement instrument identifier (PIID) (contract number) invalid or 

blank.

AJ Rejected. Required fund code invalid or blank. 

NUMBER OF CHARACTERS: Two

TYPE OF CODE: Alphabetic 

EXPLANATION: Identifies to the originator of a transaction, 

the reason for rejection, and indicates 

return of the transaction for correction and 

resubmission.

LEGACY MILSTRAP DOCUMENT IDENTIFIER 

CODE (DIC):

DZG

LEGACY RECORD POSITION (rp.): 79-80

DLMS IMPLEMENTATION CONVENTION (IC): 824R, 824W (no legacy DIC)

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/086 Data Element 

ID 1270 Qualifier “ET – Reject Advice 

Code”
Enclosure 2, ADC 1302

Page 2

CODE EXPLANATION

AK Rejected. Ownership/purpose code invalid or blank.

AL Rejected. Unauthorized owning DoDAAC or RIC (use for Air Force Government 

Furnished Property - Accountability (GFP-A) only).

AM Rejected. Supply condition code invalid or blank.

AN Rejected. Physical location of property not provided.

AO Rejected. Insufficient inventory in the accountable property system of record 

(APSR) due to potential mismatch.

AP Rejected. Required management code invalid or blank. 

AQ Rejected. Processing/count date invalid or blank. Location Reconciliation Request 

cutoff date invalid.

AR Rejected. Unit of issue incorrect. 

AS Rejected. Support date invalid. Location Reconciliation Request and/or 

Transaction History Transmittal received past scheduled deadline.

AT Reserved for DoD assignment.

AU Rejected. Invalid Country Code. The code is not valid in the Geopolitical Entities, 

Names, and Codes (GENC) Standard. Originator must update the transaction with 

a valid country code and resend.

AV Rejected. Location Reconciliation Request RIC (From) activity identified in 

location reconciliation request record positions 67-69 (RIC (From)) not valid.

AW Rejected. Logistic Reassignment Logistics Transfer/Decapitalization transaction 

(DLMS 846D, DIC DEE/DEF, DDX) or memorandum Due-in transaction (DLMS 

527D with LIN01 code T, DIC DDX)) received more than 1 year after the ETD. 

(The gaining item manager (GIM) will reject the memorandum Receipt 

transaction (DLMS 527R with LIN01 code T, DIC D4X) will be rejected if no 

memorandum due-in is on record at the gaining item manager (GIM) to indicate it is 

a valid procurement receipt.) 

AX Rejected. Government General Services Administration (GSA) is the source of 

supply for the requested SPR. GSA does not participate in MILSTRAP SPR 

procedures. If required, submit a funded DoD MILSTRIP requisition citing the

applicable required delivery date.

AY Rejected. Location Reconciliation Request and/or Transaction History Transmittal 

does not equal the number of transactions recorded in the Location Reconciliation 

Notification and/or Location Reconciliation History Notification. 

AZ Rejected. Number of Location Reconciliation Requests received from storage 

activity exceed reasonable variance from owner/manager.

BA Rejected. Serial Number or UII (when available) invalid or missing (use for Air 

Force Government Furnished Property - Accountability (GFP-A) only). 

BN Rejected. Invalid logistics bill number.
Enclosure 2, ADC 1302

Page 3

CODE EXPLANATION

BU Rejected. Failed validation with Standard Financial Information Structure (SFIS)

Fund Code to Fund Account Conversion Table.

(1) Discrete values for the SLOA data elements in the transaction do not 

match data elements from the SFIS Fund Code to Fund Account Conversion Table 

for the Fund Code cited in the transaction.

(2) Invalid/missing fund code. Resubmit with a valid fund code.

Note: Issues with content of the SFIS Fund Code to Fund Account Conversion 

Table are to be communicated to the Fund Code Monitor of the cognizant 

Component.

BV Rejected. DoDAAC in the transaction does not have the appropriate authority code 

for its intended use.

BW Rejected. Suspense account is not authorized for Interfund use.

BX Rejected. Total dollar value detail of bills is not equal to total dollar value of the 

summary bill.

BY Rejected. Count of detail bills is not equal to the count in the summary bill. The 

count of DLMS 810L IT1 Loops (2/IT1/010) must equal DLMS 810L 

3/CTT01/070. (MILS RP 5-7, DLMS 810L 3/CTT01/070)

BZ Rejected. DoDAAC is not valid in DAAS.

DA Rejected. FSC Missing/Invalid.

DB Rejected. NIIN or LSN Missing/Invalid.

DC Rejected. Unit of Issue Missing/Invalid.

DD Rejected. Quantity Missing/Invalid.

DE Rejected. Hazardous Waste/Material Code Missing/Invalid.

DF Rejected. Unit Price Missing/Invalid.

DG Rejected. Supply Condition Code Missing/Invalid.

DH Rejected. Demil Code Missing/Invalid.

DI Rejected. Contact Name Missing/Invalid.

DJ Rejected. Contact Phone Missing/Invalid.

DK Rejected. Chemical Abstract Service Number is Missing/Invalid.

DL Rejected. Fund Code Missing/Invalid.

DZ Rejected. Turn-in activity cannot process DLMS-formatted transactions. DTID 

rejection must be communicated through alternative methods.

HA Rejected. Waste Profile Sheet Invalid or Missing/Invalid.

HB Rejected. Generator Name Missing/Invalid.

HC Rejected. Facility Address Missing/Invalid.

HD Rejected. Facility City and State Missing/Invalid.
Enclosure 2, ADC 1302

Page 4

CODE EXPLANATION

HE Rejected. Facility Zip Code Missing/Invalid.

HF Rejected. Technical Contact Missing/Invalid.

HG Rejected. Technical Phone is Missing/Invalid.

HH Rejected. Chemical Name Missing/Invalid.

HI Rejected. Chemical Concentration is Missing/Invalid.

HJ Rejected. Chemical Range is Missing/Invalid.

HK Rejected. Chemical Abstract Service Number is Missing/Invalid.

HL Rejected. EPA Hazardous Waste (HW) Number Missing/Invalid.

HM Rejected. Range of Concentration Missing/Invalid.

HN Rejected. Unit of Issue Incorrect.

HO Rejected. Container Number Missing/Invalid.

HZ Rejected. Turn-in activity cannot process DLMS-formatted transactions. 

Hazardous Waste Profile Sheet (HWPS) acknowledgment must be communicated 

through alternative methods.
Enclosure 3, ADC 1302

Page 1

Enclosure 3, Update MILSTRAP Appendix 2.09 as shown below;

AP 2.9. APPENDIX 2.9

ASSET STATUS REPORTING CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Identifies in the Asset Status Reporting

Request, the type of reporting required and 

indicates whether a request is for 

commencement, change, or termination of 

reporting. Each new code will update the 

reporting requirement. Identifies the type of 

reporting being furnished in asset status 

reports. The asset status reporting codes 

are applicable to:

Asset Status Reporting Request 

transaction (DLMS 846I with BIA02 Report 

Type Code TI).

Asset Status Reporting (Base, Post, 

Camp, and Station Level Use) transaction 

(DLMS 846I with BIA02 Report Type Code 

TJ) (referred to as asset status reporting in 

the code explanations)

LEGACY RECORD POSITION (rp): 7

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DZE, DZF

LEGACY RECORD POSITION (rp): 7

DLMS IMPLEMENTATION CONVENTION 

(IC):

846I 

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/270 Data Element ID 

1270 Qualifier “EA – Asset Status or 

Transaction Reporting Code”
Enclosure 3, ADC 1302

Page 2

CODE EXPLANATION

A and B Reserved for future assignment by DoD.

C Commence daily asset status reporting Document Identifier Code (DIC) 

DZF) on the date indicated in the asset status reporting request 

record positions 23-26.3

D Commence monthly asset status reporting (DIC DZF) on the date 

indicated in the asset status reporting request record positions 23-

26.

E Terminate reporting on the date indicated in the asset status 

reporting request record positions 23-26.

F and G Reserved for future assignment by DoD.

H Change type of reporting to daily asset status reporting (Code C above) 

on the date indicated in the asset status reporting request record 

positions 23-26.

J Change type of reporting to monthly asset status reporting (Code D, 

above) on the date indicated in the asset status reporting request

record positions 23-26. 

K and L Reserved for future assignment by DoD.

M Commence daily asset status reporting (DIC DZF) as soon as possible.

N4 Submit a one-time asset status report (DIC DZF) for the asset 

visibility/redistribution program. Submit the report by the date 

indicated in the asset status reporting request record positions 23-

26.

O Reserved for future assignment by DoD.

P12 Report assets above the activity’s requisitioning objective using the 

customer asset report materiel returns program transaction (DLMS 

180M5).

Q thru Y Reserved for future assignment by DoD.

Z One-time asset status report is requested/furnished on an expedited 

basis. The date Submit the report by the date is required is entered

indicated in the asset status reporting request record positions 23-

26. 

0 thru 9 Reserved for intra-Component use.

 3 Throughout this document, the “date indicated” refers to segment 2/DTM/100 of the DLMS 846I.

4 Restricted for use based upon agreement of the DoD Components involved. 5 Legacy DIC FTE
Enclosure 4, ADC 1302

Page 1

Enclosure 4, Update MILSTRAP Appendix 2.11 as shown below:

AP 2.11. APPENDIX 2.11

SPECIAL PROGRAM REQUIREMENT

STATUS CODES

CODE EXPLANATION

PA Request or modifier accepted. Submit requisition in time to all for delivery 

within the appropriate Uniform Materiel Movement and Issue Priority 

System (UMMIPS) time standard.

PB SPR is not within inventory control point (ICP) acceptance criteria. The 

ICP will maintain the SPR quantity only until the procurement lead time 

and/or assembly time away from the support date to advise the forecasting 

activity of any technical or management changes and to assure 

return/retention should unexpected assets materialize. Continuation of this 

requirement into the procurement lead time and/or assembly time period 

depends solely on receipt of a requisition sufficiently in advance of the 

support date. The number of days for procurement lead-time and/or 

assembly time included in the support date is indicated in 2/QTY/230. in 

record positions 62-64.

PC Request or modifier accepted. Requires extra time is required to 

assemble after receipt of requisition. The required assembly time in 

number of days is indicated in 2/QTY/230.included in record positions 62-

64.

NUMBER OF CHARACTERS: Two

TYPE OF CODE: Alphabetic

EXPLANATION: Used in Special Program Requirement (SPR) 

Status transactions to inform forecasting 

activities submitting Special Program 

Requirement (SPR) documents of action taken.

LEGACY RECORD POSITION (rp): 65-66

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DYK

LEGACY RECORD POSITION (rp): 65-66

DLMS IMPLEMENTATION CONVENTION 

(IC):

870L with 1/BSR01/20 Status Report Code 9

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/330 Data Element ID 

1270 Qualifier “EY Special Program 

Requirements Status Code”
Enclosure 4, ADC 1302

Page 2

CODE EXPLANATION

PD Cancellation accepted.

PE Rejected. The request is a duplicate of a previously submitted request. 

PF Rejected. Remarks listed herein or separate correspondence referring to 

this document number explain reason(s) for this action.

PI USAF Request Rejected by DLA. SPR is from an Air Force activity. Per 

Air Force guidance, all future forecasts to DLA should be submitted via 

Demand Data Exchange. Contact the AF Global Logistics Support Center 

Planning for DLA Managed Consumables Flight Office for more 

information.6

PJ Rejected. Item coded (or being coded) obsolete in latest stock 

lists/catalogs. See superseding item in stock number field (2/PO1/150). 

Resubmit under stock number of superseding item.

PM Rejected. Request received less than 90 calendar days in advance of the 

support date. Submit requisition.

PN Rejected. Source of supply is local manufacture or fabrication.

PP Rejected. Source of supply is local procurement.

PQ Rejected. Stocks not available to meet your support date. 

Procurement/assembly required. Request received less than procurement 

lead time/assembly time in advance of support date. Procurement lead 

time/assembly time in number of days is indicated in 2/QTY/230. record 

positions 62-64 Submit funded requisition.

PR SPR for which a PB Status Code was previously furnished is now within 

one procurement lead time and/or assembly time away from of the support 

date. Submit immediate requisition is neededto continue this requirement 

and to allow for delivery in time to meet support date. (See DLMS, 

Volume 2, Chapter 2 for SPR requisition preparation.)

PS Rejected. The item is coded (or is being coded) as a terminal item in latest 

stock lists/catalogs and has no known replacement.

PT Substitute item available. If substitute stock number shown in stock 

number field (2/PO1/150) is acceptable, resubmit using SPR Substitute 

Item Acceptance transaction Document Identifier Code DIC) DYG and 

submit requisition in time to allow for delivery within the appropriate 

UMMIPS time standard. In the event substitute item is not acceptable, 

resubmit using SPR Substitute Item Rejection transaction DIC DYH.

PV Cancelled. Item has been logistically reassigned to the activity indicated in 

2/N101/90. in record positions 77-79. Submit new SPR to gaining activity.

PW This is an interim reply to your request. Manual review being made and 

additional response will be furnished.

 6 Refer to ADC 366, New Special Program Requirement (SPR) Status Code to Reject Air Force SPRs 

Submitted for Planning for DLA Managed Consumables (PDMC) Flight
Enclosure 4, ADC 1302

Page 3

CODE EXPLANATION

PX Rejected. The item is an Acquisition Advice Code J item (centrally 

procured for shipment directly to user or another service, not stocked by 

procuring activity). Submit funded requisition in time to permit 

procurement. Procurement lead time in days is indicated in 2/QTY/230.

shown in i record positions 62-64.

PY Cancelled. Item has been changed from stocked to non-stocked by the 

Integrated Materiel Manager (IMM). If still required, submit requisition for 

quantity required, so that procurement action can be initiated for direct 

shipment. 
Enclosure 5, ADC 1302

Page 1

Enclosure 5, Update MILSTRAP Appendix 2.12 as shown below:

AP2.12. APPENDIX 2.12

SMALL ARMS AND LIGHT WEAPONS TRANSACTION 

CODES

CODE EXPLANATION

A Weapon not received. Used to respond to follow-up request .

B Initial registration of SA/LW.

C Inventory Adjustment Gain. Reports of a serial number gain through 

inventory adjustments will be made under this transaction.

D Shipment Reversal. Used to reverse an invalid shipment transaction (code 

S) for which a serial number was previously reported to a Component 

Registry.

 7Unassigned codes are reserved for future DoD assignment. Codes 1, 2, 3, 4, and 5 are predesignated for 

intra-Army use in controlling category I non-nuclear missiles and rockets under the DoD SA/LW Serialization 

Program. DoD assignment or revision of codes 1 through 5 for intra-Army use will not be staffed prior to 

publication in this manual. When category I non-nuclear missiles and rockets are designated for DoD-wide 

registration under the DoD SA/LW Serialization Program, the code 1 through 5 assignments will be reviewed for 

inter-Component application.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphabetic/numeric7

EXPLANATION: Transaction codes are used for reporting 

changes affecting the Small Arms/Light 

Weapons (SA/LW) status in the master file of 

the Component Registries and the DoD 

Registry.

LEGACY RECORD POSITION (rp.): 7

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DSA, DSB, DSC, DSD, DSF, DSM

LEGACY RECORD POSITION (rp.): 7

DLMS IMPLEMENTATION CONVENTION 

(IC):

140A, 888A

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “EX – Small arms and Light 

Weapons (SA/LW) Transaction Codes”
Enclosure 5, ADC 1302

Page 2

CODE EXPLANATION

E Used for intra-Component reconciliation of SA/LW serial numbers, and for 

inter-Component reconciliation when reconciling with DLA Defense 

Distribution Depots. 

F Shipment to FMS/grant aid. Used for issues of small arms directed under 

grant aid or FMS agreements.

G Shipment to General Officers. Used to record issues to general officers.

H Mass Stock Number Change. Used by the Component Registry to 

accommodate stock number changes in SA/LW. 

I Interrogation/Inquiry Record. Enter all inquiries from law enforcement 

agencies and from appropriate Military and civilian activities for weapons 

located in foreign countries on the DoD Registry file when no record exists 

on the active or inactive file.

J Emergency Suspense Status. Includes weapons shipped for mobilization or 

shipments with personnel/units to combat areas pending return to the supply 

system.

K Multi-Field Correction. Used by reporting activities to correct erroneous 

serial number, NSN, MCN, LCN, or owning activity address (DoDAAC/Unit 

Identification Code (UIC) of activity in possession of the weapon) reported 

and posted to the Component Registries master file. 

L Inventory Adjustment - Loss. Reports inventory adjustment loss after all

investigative requirements, including/Financial Liability Investigation of 

Property Loss Report (DD Form 2008).

M DoDAAC/UIC Mass Change. This transaction will cause all serial numbers 

to be dropped from a DoDAAC/UIC and recorded to another DoDAAC/UIC 

designated in DLMS 140A 2/N1/020. This normally results from unit 

redesignation. using record positions 5l-56) and to be recorded with 

another DoDAAC/UIC (record positions 45-50), which normally results from 

unit redesignation. Only one transaction is required to change the 

DoDAAC/UIC in all records. 

N Shipment to Other Agencies. Reports shipments to activities outside the 

control of DoD. This would include shipments to civilian activities, non-DoD 

governmental activities, and nonreporting (classified) Military activities. 

(Excludes FMS/Grant Aid shipments.)

O Reserved for future DoD assignment.

P Procurement Gains. Prepared by procurement sources for initial registration 

of weapons when they are shipped.

 8 DD Form 200 can be found at the Enterprise Business Standards Office Website under related links.
Enclosure 5, ADC 1302

Page 3

CODE EXPLANATION

Q Notification of Suspected Loss. Reports potential lost or stolen weapon and 

investigation/Financial Liability Investigation of Property Loss Report (DD 

Form 2009) is in process.

R Receipt. Confirms receipts of SA/LW from one reporting activity to another. 

Used to report receipts between DoD activities.

S Shipment. Reports shipment from one reporting activity to another. Used to 

report shipments between DoD activities.

T Reserved for future DoD assignment.

U Found or Recovered. Investigation/report of survey completed, if required. 

Weapon has been located. 

V Demilitarization. Used by demilitarization activities to report destruction of 

weapons through demilitarization.

W thru Y Reserved for future DoD assignment.

Z Reserved for future DoD assignment.

1 thru 5 Reserved for future DoD assignment for intra-Army use.

 9 Ibid.
Enclosure 6, ADC 1302

Page 1

Enclosure 6 Update MILSTRAP Appendix 2.13 as shown below:

AP2.13. APPENDIX 2.13

SMALL ARMS AND LIGHT WEAPONS ERROR 

TRANSACTION REJECT CODES

ERROR

CODE

DOCUMENT TITLE EXPLANATION

05 Identifies an existing SA/LW record 

on the Component Registry Master 

File but reporting activity did not 

submit E reconciliation record.

Verify active/inactive records. If weapon is 

on active file, return the error transaction to 

the Component Registry with the required 

transaction code in record position 7 to 

indicate that the Component Registry is 

correct, thereby removing the reject 

suspense and precluding follow-up action.

 10Unassigned codes are reserved for future DoD assignment. Codes 1, 2, 3, 4, and 5 are predesignated for intra-Army use 

in controlling category I non-nuclear missiles and rockets under the DoD SA/LW Serialization Program. DoD assignment 

or revision of codes 1 through 5 for intra-Army use will not be staffed prior to publication in this manual. When category I 

non-nuclear missiles and rockets are designated for DoD-wide registration under the DoD SA/LW Serialization Program, 

the code 1 through 5 assignments will be reviewed for inter-Component application.

NUMBER OF CHARACTERS: Two

TYPE OF CODE: Alphabetic/numeric10

EXPLANATION: Indicates the type of transaction error. These 

codes will be used on line or on reject 

transactions to identify erroneous transactions 

rejected by the DoD and Component 

Registries.

LEGACY RECORD POSITION (rp.): 23-24

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DSC, DSR

LEGACY RECORD POSITION (rp.): 23-24

DLMS IMPLEMENTATION CONVENTION 

(IC):

140A, 888A

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “EW – Small Arms and Light 

Weapons (SA/LW) Error Transaction Reject 

Codes”
Enclosure 6, ADC 1302

Page 2

ERROR

CODE

DOCUMENT TITLE EXPLANATION

06 Identifies a duplicate record 

submitted for reconciliation by a 

reporting activity.

No action required. Duplicate records will 

be rejected to the Component Registry for 

verification action. Number of duplicates 

will be identified as summary information to 

the activity being reconciled. 

07 Identifies a reconciliation request 

submitted to the Component 

Registry that reflects another 

reporting activity as the owner. 

Reject is included in the SA/LW 

Record Reject Suspense File which 

must be cleared to complete the 

reconciliation. 

Verify active/inactive records.

1. If a receipt, request shipping activity to 

submit required shipment transactions and 

resubmit error transaction with an SA/LW 

Transaction Code R in record position 7

and other pertinent data punched as 

required to post to Master File and remove 

the reject suspense. 

2. If not a receipt of shipment, and weapon 

is physically on hand as reported, take the 

necessary action prescribed for duplicate 

serial numbers within the same NSN.

08 Reflects confirmation that the 

Component Registry had added 

serial number as a result of a 

reconciliation E transaction 

processed. No prior receipt of a 

transaction record received by the 

Component Registry. 

No action required. The reconciliation 

record will be recorded in the next 

Component Registry Master File update as 

an initial registration. The number of code 

8 records posted to the Component Master 

File will be identified as summary 

information to the activity being reconciled. 

09 Identifies a reconciliation request 

submitted to the Component 

Registry that is not scheduled for 

reconciliation on date received. 

Verify when reconciliation is scheduled. 

Reject suspense will not be created.

1A NSN not Equal to Current NSN DoD Registry and Component Registry 

use. 

1B Invalid NSN DoD Registry and Component Registry 

use. 

1C NSN Table Date Invalid DoD Registry and Component Registry 

use.

2A Document Identifier Code/ Routing 

Identifier Code Invalid 

Notify reporting activity of the error 

condition so that its files will be corrected. 

Correct and resubmit transaction.

2B Serial Number Contains Blanks Notify reporting activity of the error and 

request a corrected transaction be 

submitted.

2C Invalid Transaction Code Correct and resubmit transaction.
Enclosure 6, ADC 1302

Page 3

ERROR

CODE

DOCUMENT TITLE EXPLANATION

2D Unmatched Stock Number 1. If the stock number is not reportable 

under DLMS, Volume 2, Chapter 1811, 

notify the reporting units to discontinue 

reporting for this stock number. 

2. If the stock number is in error, notify the 

reporting activity of the error and request 

that a corrected transaction be resubmitted.

3. If the stock number is valid and 

pertinent, but does not appear in the stock 

number file, prepare and submit SA/LW 

Ttransaction Code H to the computer

Component Registry. 

2F Document Number Date in Error Verify, correct, and resubmit transaction. 

2G Document Number Serial in Error Verify, correct, and resubmit transaction. 

2J Invalid DoDAAC/Unit Identification 

Code (UIC) from or DoDAAC/UIC to 

a Mass Change

Assure that DoDAAC/UIC (from-to) are 

valid and in the file; correct DoDAAC/UIC.

2K Invalid DoDAAC/UIC in Document 

Number 

Verify, correct, and resubmit transaction.

2L Invalid Transaction Date Verify, correct, and resubmit transaction.

2M Action Date Greater Than Current 

Date

Verify, correct, and resubmit transaction. 

2O Invalid DoDAAC/UIC Verify, correct, and resubmit transaction.

3A Document Number Interrogation 

Exceeds Limit

Correct and return transaction by next 

cycle. Notification will be by card/listing. 

Listings will reflect error code and narrative 

description.

3B Serial Number Interrogation Exceeds 

Limit 

Same as 3A. 

3C Stock Number Interrogation Exceeds 

Limit 

Same as 3A. 

3D DoDAAC/UIC Number Interrogation 

Exceeds Limit

Same as 3A. 

3F Transaction Date Prior to Master 

Date

Verify, correct, and resubmit transaction. 

3G Unmatched Transaction Missing transaction(s). Verify, correct, and 

resubmit transaction.

 11 or MILSTRAP Chapter 12
Enclosure 6, ADC 1302

Page 4

ERROR

CODE

DOCUMENT TITLE EXPLANATION

3H New Serial Number Matches 

Previously Established Master File

1. Error in reported serial number.

2. Duplicate serial number exists.

3. Reporting activity must be contacted to 

verify reported serial number if serial 

number is in error. Correct and resubmit 

transaction.

3I From DoDAAC/UIC in Transaction 

Does Not Match DoDAAC/UIC in 

Master File

Verify, correct, and resubmit transaction.

3J Transaction Matched on Stock 

Number But Not on Serial Number

1. Serial number error exists in transaction.

2. There are missing transactions in the 

computer. Verify, correct, and resubmit 

transactions.

3K Receipt Transaction Received Prior 

to Shipment Transaction

Post receipt. Reject Transaction to 

shipping activity--verify serial number 

shipped--correct if required. 

3L Input Transaction is Incompatible to 

Master File 

Compare rejected transaction against 

master file and take necessary action to 

make input correct the SA/LW Transaction 

Code (record position 7) compatible (e.g., 

S transaction on the master file will accept 

R transaction only).

3M Duplicate on Serial Number, Stock 

Number, and Transaction Code

Request printout from the computer

Component Registry by stock number and 

serial number. (Intra-Army Transaction 

Code 3). Examine transaction to determine 

if transaction is an exact duplicate. If it is 

not, correct and resubmit transaction.

3U NSN And Weapon Serial Number 

Duplicates/Another Weapon On 

Master File

1. Verify NSN (record positions 8-22) and 

serial number (record position 67) of 

weapon. If incorrect, resubmit correct 

transaction.

2. If correct and weapon was received from 

activity shown in master file, submit receipt 

R transaction to the Component Registry.

3. If correct, and weapon was not received 

from activity shown on master file, take the 

necessary action described for duplicate 

serial numbers within same NSN.
Enclosure 7, ADC 1302

Page 1

Enclosure 7, Update MILSTRAP Appendix 2.17 as shown below:

AP2.17. APPENDIX 2.17

RECEIPT ACKNOWLEDGEMENT

DISCREPANCY/INFORMATION INDICATOR CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphabetic

EXPLANATION: A one-digit code.

Reporting activities used these codes in 

the Material Receipt Acknowledgement 

(MRA) transaction to indicate when a supply 

or transportation discrepancy or product 

quality deficiency affects the receipt posting 

and/or MRA process. Reporting activities

also use to provide MRA information. 

MRA is DLMS 527R with Transaction Type 

Code TH or (legacy DIC DRA/DRB).

DLA Disposition Services may use 

Receipt Acknowledgement 

Discrepancy/Information Indicator Codes A, 

D, E, and F may also be used with the DLMS 

527R Disposition Services Turn-In Receipt 

Acknowledgement (TRA) transaction when 

acknowledging receipt of a 

discrepant/deficient shipment. TRA is DLMS 

527R with Transaction Type Code CJ. TRA 

is a DLMS enhancement with no legacy DIC. 

Refer to ADC 1111.

Army may use select codes may be used

with intra-Army Receipt (Other than 

Procurement Instrument Source) transactions 

(legacy DIC D6_/DLMS 527R with 

Transaction Type Code D4 (legacy DIC 

D6_)) 

LEGACY RECORD POSITION (rp.): 63 of MRA (DIC DRA/DRB)

80 (intra-Army use only) of Other Than 

Procurement Instrument Source Receipts 

(DIC D6_).

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DRA, DRB, D6_ (Intra-Army only)
Enclosure 7, ADC 1302

Page 2

CODES USED WITH MRA AND SELECT CODES (A, D, E, and F) USED WITH TRA:

CODE DEFINITION

A SDR being submitted. (Excludes shortage and partial or total nonreceipt.)

B No record of requisition. (Use in DIC DRB MRA reply to DIC DRF follow-up 

if there is no record of the requisition and the materiel has not been 

received.) In DLMS use with 527R MRA in response to a follow-up 

(identified by (beginning segment BR02 code TH with BR06 Action Code V)

C Reserved for future DoD assignment.

D Transportation discrepancy report being submitted. (Excludes shortage and 

partial or total nonreceipt.)

E Product quality deficiency report being submitted.

F Shortage or partial or total nonreceipt. 

When used with MRA transaction, the quantity not received is entered. in 

legacy DIC DRA/DRB record positions 25-29 or in DLMS 527R MRA 

2/RCD02/040. 

When used with TRA transaction, the quantity received is entered. in DLMS 

527R 2/RCD02/040. 

G Nonreceipt due to extended transit time. (Use in DIC DRB MRA reply to 

DIC DRF follow-up, if more time is needed to pick up the materiel.) Only for 

use by Navy ships and only when materiel is being held at a Navy Local 

Logistics Support Center or Materiel Processing Center.12 In DLMS use 

with 527R MRA in response to a follow-up (identified by beginning segment

BR02 code TH with BR06 Action Code V

H Materiel still in transit13

I-L Reserved for future DoD assignment.

M-T See below

U Reserved for future DoD assignment.

 12 Refer to ADC 474. As required by DODM 4140.01, the DoD Components must provide implementation status 

for this approved change. Navy expected implementation by 2020/21. DLA EBS implemented indicator G 

in October 2017. identified their earliest possible implementation as the latter half of fiscal year 2013.

13 Refer to ADC 1114.

LEGACY RECORD POSITION (rp.): 63 of MRA (DIC DRA/DRB) 80 (intra-Army 

use only) of Other Than Procurement 

Instrument Source Receipts (DIC D6_).

DLMS IMPLEMENTATION CONVENTION 

(IC):

527R

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/130 Data Element ID 

1270 Qualifier “EI – Discrepancy Indicator 

Code”
Enclosure 7, ADC 1302

Page 3

CODES USED WITH MRA AND SELECT CODES (A, D, E, and F) USED WITH TRA:

CODE DEFINITION

V MRA is based on a systemic virtual receipt. MRA is generated from virtual 

receipt transaction which the Navy industrial site (Navy Shipyard/Fleet 

Readiness Center) created from a Supply Status transaction (DLMS 870S) with 

Status Code ‘PD’. Authorized for Navy and DLA use in DLMS 527R MRA 

under Supply, Storage and Distribution/Inventory Management and Stock 

Positioning (SS&D/IMSP). Refer to ADC 372.

W Reserved for future DoD assignment.

X Discrepant receipt, other than shortage and partial or total nonreceipt, which 

does not meet qualifying criteria for discrepancy report submission.

Y-Z Reserved for future DoD assignment.

CODES USED WITH INTRA-ARMY RECEIPT (OTHER THAN PROCUREMENT 

INSTRUMENT SOURCE) TRANSACTIONS (DLMS 527R RECEIPT/LEGACY DIC D6_):

CODE DEFINITION

M Damaged Receipt (for intra-Army use only)

N Receipt Storage (for intra-Army use only)

O Reserved for future DoD assignment

P Receipt Overage (for intra-Army use only)

Q Wrong Material (for intra-Army use only)

R Duplicate Receipt (for intra-Army use only)

S Receipt previously processed as a Materiel Receipt Discrepancy (for intraArmy use only)

T Condemned Upon Receipt or Shelf-Life Expired (for intra-Army use only)