IN REPLY 

REFER TO DLMSO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

July 8, 2004 

MEMORANDUM FOR: SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved DLMS Change (ADC) 124, Revise MILSTRAP DWK, Prepositioned 

Materiel Receipt (PMR) to Acknowledge Navy Requirement for Shipper Routing 

Identifier Code in Support of Navy Commercial Asset Visibility - Organic Repairables 

Module (SupplyIDS 527D Advance Receipt Information (ARI)) (Staffed by PDC126) 

This memorandum forwards an approved change to DoD 4000.25-2-M, MILSTRAP, and 

Don 4000.25-M, Defense Logistics Management System (DLMS). This change supports a Navy 

requirement for migration to DLMS. DAASC and Navy have authorization to employ these 

procedures immediately. This change also incorporates administrative updates to DS 527D for 

consistency with other DLMS supplements and to incorporate existing approved changes. The 

Defense Logistics Management Standards Office (DLMSO) will coordinate necessary revisions to 

the governing Federal Implementation Convention with DoD Electronic Data Interchange Standards 

Management Committee (EDISMC) and the Federal ED1 Standards Management Coordinating 

Committee (FESMCC) for Federal approval. 

Addressees may direct questions to the DLMSO point of contact, Ms. Mary Jane Johnson, 

703-767-0677, DSN 427-0677, or e-mail: Mary.Jane.Johnson@dla.mil. Others must contact their 

Component designated Supply Process Review Committee representative. 

d&&d ,& JAMES A. JOHNSO 

I Director - J 

Attachment 

cc: 

ADUSD(L)SCI 

LMI 
1 of 4

Attachment

ADC 124

ATTACHMENT TO APPROVED DLMS CHANGE (ADC) 124

Revise MILSTRAP DWK, Prepositioned Materiel Receipt (PMR) to Acknowledge Navy 

Requirement for Shipper Routing Identifier Code in Support of Navy Commercial Asset 

Visibility - Organic Repairables Module (Supply/DS 527D Advance Receipt Information

(ARI)) (Staffed by PDC 126)

1. ORIGINATOR:

a. Service/Agency: Navy, Naval Inventory Control Point

b. Originator: Michael J. Morra, NAVSUP 421

c. FUNCTIONAL AREA: Primary: Supply (Navy-Commercial Asset Visibility - Organic 

Repairables Module (CAV-ORM))

2. REQUESTED CHANGE: 

 a. Title: Revise MILSTRAP DI Code DWK, Prepositioned Materiel Receipt (PMR) to 

Acknowledge Navy Requirement for Shipper Routing Identifier Code in Support of Navy Commercial 

Asset Visibility - Organic Repairables Module (Supply/DS 527D Advance Receipt Information (ARI)).

b. Description of Change: 

(1) Navy CAV-ORM is migrating from MILS to DLMS which includes transition from use of 

MILSTRAP Document Identifier (DI) Code DWK, Pre-positioned Materiel Receipt (other Than 

Procurement Instrument Source) (Relocation) transactions to DS 527D, Advance Receipt Information 

(ARI) transactions. NAVY CAV-ORM includes a Shippers RI Code in an intra-Component use multi 

purpose field. Accordingly Navy requires entry of the Shippers RI Code in the DWK and the 

associated 527D ARI for transition to DLMS. 

(2) DS 527D currently contains a “Ship from” in 2/N101/210/qualifier SF, with DLMS note: 

“use to identify the initial shipping activity”. The Ship From can be used with an RI Code in 

2/N104/210, qualifier M4 (RI code). A new DLMS note will be added to 2/N191/210/SF to address 

the Navy CAV ORM requirement.

(3) Revise DoD 4000.25-2-M. MILSTRAP, Appendix 3.43, DI Code DWK, PMR 

(Relocation), as noted below to acknowledge Navy’s use of Blank record positions 76-78 for Navy 

CAV ORM use of Shipper’s RI code.
ADC 124

Attachment

2 of 4

c. Procedures: 

(1) Revise DoD 4000.25-2-M, MILSTRAP, Appendix AP3.43, DW_, Prepositioned 

Materiel Receipt to add a footnote to record position 76-78 as shown in the enclosure. 

 (2) Revise DS 527D to address the Navy CAV ORM requirement as shown in row 

15 of the table below. All other changes are administrative.

# Location DLMS Supplement Revision Reason Federal 

IC

1 DLMS 

Introductory 

Notes

Deleted DLMS Note 6:

6. This DS supercedes and cancels all 

previous DLMS Supplements to the Federal 

IC 527D, 4010 Rev 0.

Administrative 

update

No impact

2 DLMS 

Introductory 

Notes

Add the following applicable ADCs:

- ADC 124, Revise MILSTRAP DI Code 

DWK, Prepositioned Materiel Receipt 

(PMR) to Acknowledge Navy Requirement 

for Shipper Routing Identifier Code in 

Support of Navy Commercial Asset 

Visibility - Organic Repairables Module 

(Supply/DS 527D Advance Receipt 

Information (ARI).

- ADC 77, Air Force Unique Management 

Coding for Materiel Management 

Aggregation Code (MMAC)

Identifies DLMS 

Changes included in 

DLMS Supplement

No impact

3 1/N101/70 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

4 2/LIN02/10 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

5 2/LIN04/10 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

6 2/G6201/50 Change Federal note to the following: DLMS Supplement 

authorizes specific 

Revision 

required
3 of 4

Attachment

ADC 124

“Use any code.” qualifiers.

7 2/N901/90 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

# Location DLMS Supplement Revision Reason Federal 

IC

8 2/N901/90 For the following qualifier add DLMS note 4 

that indicate DM approval:

WO Work Order Number

4. A data maintenance action was 

approved in version 5010. The approved 

code/name is "BDN - Build Directive 

Number".

Administrative 

update

No impact

9 2/AMT01/100 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

10 2/LQ01/130 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

11 2/LQ01/130 Add the following qualifier w/ DLMS note:

GQ Group Qualifier Code

DLMS Note: Use to identify the Materiel 

Management Aggregation Code (MMAC) 

for NSNs to be managed by a specific 

manager (i.e., system, program, 

aggregation, selected FSC, technology 

group). This is an Air Force-unique data 

element, meaningful to the Air Force only. 

Non-Air Force Components perpetuate 

without action. 

A data maintenance action was approved 

in version 5010. The approved code/name 

is "MAC – Material Management 

Aggregation Code". The code source is 

identified as the Air Force Manual 

(AFMAN) 23-110, Volumes 1 and 2.

Administrative 

update to 

incorporate 

ADC 77.

No impact

12 2/N901/160 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required
ADC 124

Attachment

4 of 4

13 2/LQ01/200 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

14 2/N101/210 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

# Location DLMS Supplement Revision Reason Federal 

IC

15 2/N101/210, 

code ‘SF –

Ship From’

Add new DLMS note 3 to code ‘SF’, Ship 

From, as follows:

“DLMS Note 3. For Navy Commercial 

Asset Visibility - Organic Repairables 

Module, this is the shipper in the Advance

Receipt Information transaction for 

relocations (1/BR02/020/DE Advance 

Receipt with 2/LIN02/010/code N).”

To identify Navy 

requirement to 

identify Shipper’s 

RI Code 

associated with 

ARI for 

relocations IAW 

this ADC.

No impact.

16 2/REF01/250 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

17 2/G6201/260 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

18 2/N901/270 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

19 2/N101/280 Change Federal note to the following:

“Use any code.”

DLMS Supplement 

authorizes specific 

qualifiers.

Revision 

required

20 2/N103/180: Add codes:

 1 (DUNS); 9 (DUNS+4); 10 (DoDAAC)

For consistency 

with other DS.

Revision 

Required

d. Alternatives: None.

3. REASON FOR CHANGE: To recognize and document a Navy unique data requirement in 

MILSTRAP and DLMS. Administrative 527D revisions made for consistency with other supplements.

4. ADVANTAGES AND DISADVANTAGES:
5 of 4

Attachment

ADC 124

a. Advantages: Supports Navy CAV-ORM implementation of DLMS. Identifies a Navy unique 

data requirement for DLMS and MILSTRAP.

b. Disadvantages: None identified

5. IMPACT:

a. Data/Content/Procedures: A Navy CAV-ORM data requirement for MILSTRAP DI Code 

DWK, will be noted in MILSTRAP and mapped to DS 527D.

 b. Publication(s): MILSTRAP (appendix AP3.43 as noted in the enclosure), DLMS DS 527D (as 

noted above), and DAASC mapping for DWK/527D.

Enclosure

DoD 4000.25-2-M

AP3.43-1

ADC 124

Enclosure

Enclosure to ADC 124

AP3.43 APPENDIX 3.43

Pre-Positioned Materiel Receipt–Other Than Procurement

FIELD LEGEND

RECORD 

POSITIONS ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter appropriate DI code from the DW series.

Routing Identifier (FROM) 4-6 Enter RI code of the ICP to which the receipt will be reported.

Blank 7 Leave blank.

Stock or Part Number 8-22 Enter stock or part number of item to be received.

Unit of Issue 23-24 Enter UI of the item.

Quantity 25-29 Enter quantity to be received, preceding significant digits with zeros.1/2

Document Number 30-43 Enter controlling document number.

Suffix 44 Enter controlling suffix code; otherwise, leave blank.

Supplementary Address 45-50 Enter SUPADD; otherwise, leave blank.

Signal 51 Enter signal code; otherwise, leave blank.

Fund 52-53 Enter fund code; otherwise, leave blank.

Distribution 54-56 Enter distribution code; otherwise, leave blank.

Project 57-59 Enter project code; otherwise, leave blank.

Multiuse 60-66 For intra-Component use, enter data prescribed by the Component. For 

inter-Component use, leave blank.3

Routing Identifier 67-69 Enter RI code of the storage activity which is to receive item.

Ownership/Purpose 70 Enter ownership/purpose code of item to be received.

Supply Condition 71 Enter supply condition code of item to be received.

Management 72 Enter management code; otherwise, leave blank.

Date Indicator (Estimated 

Delivery)

73-75 If prescribed by the Component managing the item, enter last digit of 

the calendar year and two-digit month signifying estimated delivery 

date, e.g., 211 means 2002, month of November.4

Blank 76-78 Leave blank.5

 

1

 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.1.

2

 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.2.

3

For intra-Navy use rp 60 -66 identifies the ‘standard unit price’ (see Approved DLMS Change (ADC) 63.)

4

 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.4.

5

For Navy CAV-ORM DI Code DWK, rp 76-78 identifies the Shipper RI Code (see ADC 124.)
DoD 4000.25-2-M

AP3.43-2

FIELD LEGEND

RECORD 

POSITIONS ENTRY AND INSTRUCTIONS

Multiuse 79-80 For intra-Component use, enter data prescribed by Component. For 

inter-Component use, leave blank.