DEFENSE SUPPLY CENTER RICHMOND

RICHMOND MAP FACILITY 

Military/Federal Standard Requisitioning and Issue Procedures (MILSTRIP/FEDSTRIP) 

The Richmond Map Facility (RMF) requests that all defense activities and federal agencies use Military or Federal 

Requisitioning and Issue Procedures (MILSTRIP or FEDSTRIP) and submit orders via the Defense Automatic Addressing 

System (DAAS). MILSTRIP/FEDSTRIP allows map customers to take advantage of their intra-service or agency logistics 

systems to electronically transmit orders to the Defense Logistics Agency (DLA). In lieu of intra-support systems, 

alternative electronic methods are offered by the Defense Automatic Addressing System (DAAS). MILSTRIP/FEDSTRIP 

helps us to meet our goal of processing and shipping orders from our depot within 24 hours of their receipt. 

MILSTRIP/FEDSTRIP also allows intra-support or DAAS to perform validation edits on orders prior to submission to the 

RMF, thereby eliminating many of the errors which cause rejection or cancellation. 

STOCK NUMBERS 

Map products are assigned National Geospatial-Intelligence Agency Reference Numbers (NRNs) which are used to identify 

individual items. Each stocked product is assigned a National Stock Number (NSN), which can also be used for ordering 

by MILSTRIP/FEDSTRIP. 

 National Geospatial-Intelligence Agency Reference Number (NRN) 

The NRN is a variable length number (up to 15 characters) used to completely identify a map product. The NRN is 

used when ordering non-NSN assigned products and under certain conditions can be used in MILSTRIP/FEDSTRIP. 

The NRN consists of a product series (up to the first five character spaces) and Product Number (up to ten character 

spaces), which relates intelligence data about the item. The first five positions are the Series which is "X" filled for 

MILSTRIP, e.g., M745 L3546 becomes M745XL3546 when using MILSTRIP/FEDSTRIP. When ordering using a NRN, 

use Document Identifier Code "A0D" for CONUS or "A04" for OCONUS activities. 

 National Stock Number (NSN) 

The NSN is a thirteen position identification number used for ordering by MILSTRIP. The NSN consists of a four 

position--the Federal Supply Classification and a nine position National Item Identification Number, which uniquely 

identifies each single item of supply. Dashes are sometimes used in the NSN text form, but will not be used in 

MILSTRIP/FEDSTRIP; e.g., 7643-01-403-0770 becomes 7643014030770. When ordering using an NSN, use 

Document Identifier Code "A0A" for CONUS or "A01" for OCONUS activities. 

à Federal Supply Classification (FSC) 

The first four numerals of a NSN identify the FSC, which designates items within particular commodities. 

Map products are currently identified by four FSC's: 

7641 - Aeronautical Products 

7642 - Hydrographic Products 

7643 - Topographic Products 

7644 - Digital Products 

à National Item Identification Number (NIIN) 

The NIIN is the last nine numerals of a NSN and is sequentially assigned to differentiate each item of 

supply from all other supply items. A NIIN is a unique item identifier for supply purposes. For example, 

NIIN 01-403-0770 identifies NRN M745XL3546. 

1 of 5 
Defense Supply Center – Richmond Map Facility MILSTRIP/FEDSTRIP 

2 of 5 

MILSTRIP/FEDSTRIP PREPARATION 

Please note the Richmond Map Facility distribution management system currently in use is not fully MILSTRIP/FEDSTRIP 

compliant. Therefore, it is recommended the MILSTRIP/FEDSTRIP codes provided below be used when possible. Use of 

other MILSTRIP/FEDSTRIP codes or formats may result in rejection or cancellation of your order. Mandatory fields (*) 

must be completed. Numbers in parentheses relate to the 80 record position (RP) MILSTRIP/FEDSTRIP format. 

Document Identifier Code* (DIC) (RP 1-3) 

This is a three-digit code which identifies the transaction as an order, cancellation or follow-up request. RMF accepts only 

the following codes at this time: 

A0A - Requisition for CONUS shipment with NSN 

A0D - Requisition for CONUS shipment with NRN 

A01 - Requisition for Overseas shipment with NSN 

A04 - Requisition for Overseas shipment with NRN 

AC1 - Cancellation by the requisitioner 

AF1 - Follow-up request for latest status 

ATA - Follow-up to A0A, process as original if no record 

ATD - Follow-up to A0D, process as original if no record 

AT1 - Follow-up to A01, process as original if no record 

AT4 - Follow-up to A04, process as original if no record 

DIC A3_ and A4_ passing and referral transactions must be processed via DAAS. 

Routing Identifier Code* (RIC) (RP 4-6) 

Use "HM8", the generic three-digit code which identifies RMF as the source of supply, unless service or agency 

procedures state otherwise. 

Media and Status (M&S) Code* (RP 7) 

This is a one-digit code which identifies mode and recipient of status. Status may originate from DAAS, RMF or that which 

appears on the shipping manifest. Orders sent electronically via DAAS will include any valid MILSTRIP / FEDSTRIP code 

(refer to local guidance). Manual orders not sent through DAAS will include one of the codes listed below. 

S - Exception status to requisitioner electronically 

0 - No status required (default value) 

2 - Exception status to requisitioner by message 

3 - Exception status to requisitioner by mail 

4 - Exception status to supplementary by message 

5 - Exception status to supplementary by mail 

Stock Number* (RP 8-22) 

This is the NSN of the item required. Otherwise, enter the complete NRN of the product required. Check to ensure that 

the DIC (1-3) agrees with the type of stock number used. 

Unit of Issue* (RP 23-24) 

This is a two-digit code which identifies how products are issued. Enter: EA, the default value. 

Quantity* (RP 25-29) 

This is a five-digit number which identifies the quantity required. Right justify with zeros (e.g., 00001). 

Document Number*(RP 30-43) 

This is a unique order identification number assigned by the customer, comprised of the following: 

Requisitioner (RP 30-35) - Six character DODAAC or FEDAAC identifying the requisitioner. 
Defense Supply Center – Richmond Map Facility MILSTRIP/FEDSTRIP 

3 of 5 

Date (RP 36-39) 

This is a four-digit number which identifies the date the order was created. Enter the last digit of the year and the three 

digit Julian date (e.g., 6001 for 1 January 2006 and 5365 for 31 December 2005). 

Serial Number (RP 40-43) 

This is a four character number which identifies each product ordered. Adequate controls are necessary to ensure that 

serial numbers are not repeated on the same Julian Date (order will reject as duplicate). 

Demand Code* (RP 44) 

This is a one-digit code which identifies demand type. Enter "R" for recurring; "N" for non-recurring. Special Service or 

Agency rules may also apply. 

Supplementary Address (RP 45-50) 

This is a six character number DODAAC or FEDAAC which identifies an activity, other than the requisitioner, to receive 

products, status, or billing. Alternatively, the supplementary address may be left blank, or it may be used for internal 

purposes if not required for an activity address code. In which case, enter "Y" in (45) plus five character entry. If 

products being issued are unclassified and for a DOD or USCG activity, the information in this field will appear on the 

mailing label 

*Signal Code (RP 51) 

This is a one-digit code which identifies the "ship-to" and, if applicable, "bill-to" activities, i.e., the requisitioner (DODAAC 

in RP 30-35) or supplementary address (DODAAC in RP 45-50). Map products are free issue to DOD and USCG activities. 

Use one of the following codes only: 

A - Ship to and bill requisitioner 

B - Ship to requisitioner and bill supplementary 

D - Ship to requisitioner, no billing required - DOD and USCG only 

J - Ship to supplementary and bill requisitioner 

K - Ship to and bill supplementary 

M - Ship to supplementary address, no billing required - DOD and USCG only 

Fund Code (RP 52-53) 

This is a two=-digit code which identifies the source of funding. Enter the appropriate Code: 

NS - DOD / US Coast Guard (no cost) 

RS - Other U.S. Government 

FX - Foreign Exchange 

FM - Foreign Military Sales 

Distribution Code (RP 54-56) 

This is a dual purpose field. When applicable, (RP 54) will contain a code to identify an additional activity to receive 

status. Navy customers add "2A" in (RP 55-56). Others should refer to local procedures. 

Project Code (RP 57-59) 

This is a three character code which identifies requisitions as to special programs, exercises, projects, operations, or other 

purposes. All Navy orders should contain a valid project code, refer to local procedures. 

Priority Code* (RP 60-61) 

This is a two-digit code which indicates the priority of the order. Valid entries are 01-15, based upon your activity's 

Force/Activity Designator (F/AD) and Urgency of Need Designator (UND). For further explanation of this code, reference 

Part III - Logistics Programs and Customer Information of the DLA Customer Handbook. 
Defense Supply Center – Richmond Map Facility MILSTRIP/FEDSTRIP 

4 of 5 

Required Delivery Date (RP 62-64) 

This is a three-digit Julian date identifying when products are required. The default value is a standard delivery date 

based on the Priority Code. 

Advice Code (RP 65-66) 

This is a two-digit code which identifies instructions for order processing. The RMF will only recognize the following codes 

at this time: 

2B - Requested item only will suffice. Do not substitute or interchange. 

2C - Do not backorder; reject unfilled quantity not available to meet the Required Delivery Date in (62 - 64). 

2J - Do not substitute or backorder any unfilled quantities. 

Leave Blank (RP 67-71) 

Fold Code (RP 72) 

This is applicable only to FSC 7642 - Hydrographic Products. Enter "F" if folded charts are required, otherwise products 

will be issued in flat configuration. 

Leave Blank (RP 73-80) 
Defense Supply Center – Richmond Map Facility MILSTRIP/FEDSTRIP 

5 of 5 

MILSTRIP/FEDSTRIP STATUS 

Certain MILSTRIP/FEDSTRIP validation errors may be returned directly by DAAS, in which case, the RMF will not have a 

record of your order. Otherwise, status, when requested, is generally returned by the same method that the order is 

received by the RMF. Some unusual situations may dictate the use of a narrative message. Federal civil agencies should 

receive GSA Form 10050, which provides narrative status of the order. Check with GSA Federal Supply Service for more 

information. 

Media and Status 

Check to ensure that the correct code is entered in RP 7 of your MILSTRIP/FEDSTRIP order. Generally, if you are able to 

send orders electronically you should be able to receive status the same way. Some customers may be receiving status 

differently than requested. For example, you may currently receive status by narrative message or mailer though you 

have the capability to receive electronically. If this is the case, contact DAASC to arrange a change in the method of 

providing this information. 

Status Format 

The MILSTRIP/FEDSTRIP status format perpetuates much of the information from the original order. The type of status is 

identified by the DIC (RP 1-3). Further guidance can be obtained from your supply support activity if required. 

DIC AS_ is for shipment status. In most cases products will be shipped through the U.S. Postal Service. 

DIC AE_ is for supply status. If AE_, check status code (RP 65-66) for information about your order. The RMF uses the 

following codes; however, it is possible for DAAS to generate other status (contact your supply office for the definitions of 

other codes). 

BA - Item being processed for release and shipment. If in response to DIC AF1, estimated shipping date is in 

record positions 70-73. 

BB - Item is backordered. Estimated shipping date is in position 70-73. Customers may be asked to validate 

backorders in separate correspondence. 

BD - Order delayed for internal review. Additional status will follow. 

BQ - Order canceled by customer or other authorized activity. 

CA - Rejected. Status will be by narrative message. 

CB - Rejected. Customer requested rejection of that quantity not available for immediate released or not available 

by the required delivery date. 

CG - Rejected. Unable to identify requested items. Submit a new order with correct NRN or NSN, using a different 

document number. 

CJ - Rejected. Requested item is not available. May refer to a new item which is not yet available. Check stock 

number field (8 - 20) for possible substitute. If substitute is acceptable, submit a new order using a new 

document number. If the item is new and still desired, wait 30 days and reorder.