DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

April 16, 2015 

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT (SDR) PROCESS REVIEW 

COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1153, 

SDR Enhancements for Visibility of Discrepancies in Hazardous Materiel 

Shipments 

The attached change to DLM 4000.25, Defense Logistics Management Standards, is 

approved for expedited implementation. DoD WebSDR and Component SDR systems must be 

updated to support use of new SDR codes as of June 1, 2015. The new hazardous materiel 

indicator will be targeted for implementation within WebSDR on September 1, 2015. The updated 

DLMS Implementation Conventions (IC) will be posted to the Defense Logistics Management 

Standards Office Web at www.dla.mil/j-6/dlmso/elibrary/TransFormats/140 997.asp within 10 

days from the above date. 

Addressees may direct questions to Ms. Ellen Hilert, DOD SDR System Administrator, email: ellen.hilert@dla.mil, or Ben Breen, e-mail benjamin.breen@dla.mil. Others must contact 

their Component designated SDR PRC representative available at: 

www.dla.rniVj-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

ODASD (TP) 

Supply PRC (Primary/Alternate) 

USTRANSCOM 

~ irector 

NALDC.P M ~ Defense Logistics Management 

Standards Office 
Attachment to ADC 1153

SDR Enhancements for Visibility of Discrepancies in Hazardous 

Materiel Shipments

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Ms. Ellen Hilert, DOD SDR System Administrator, DLMSO, 703-

767-0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil.

b. Functional POC: Ms. Ellen Hilert, DOD SDR System Administrator, DLMSO, 703-

767-0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil.

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: SDR processing/Hazardous Materiel 

shipment discrepancies

3. REFERENCES:

a. Approved DLMS Change (ADC) 317, Revised Business Rules for TransshipperPrepared SDRs , February 17, 2009

b. ADC 317A, Transshipper-Prepared SDRs for Documentation and Labeling 

Discrepancies, September 15, 2009

c. ADC 1059, Mandatory Use of Four-Character Packaging Discrepancy Codes on SDRs 

and Storage Quality Control Reports (SQCRs), March 13, 2013

d. DLM 4000.25, Defense Logistics Management System (DLMS) Volume 2, Supply 

Standards and Procedures, Chapter 17 - Supply Discrepancy Reporting

e. DTR 4500.9-R, Defense Transportation Regulation (DTR), Part II, Chapter 210

f. ADC 459, DLMS Transactions, Discrepancy Codes, SDR Type/Disposition Services 

Type Codes, and Associated Procedures to Support Supply Discrepancy Reports (SDRs) under 

Reutilization Business Integration (RBI), November 28, 2011

4. APPROVED CHANGE(S): Significant revisions subsequent to staffing are highlighted in 

green.

a. Brief Overview of Change: This change includes three enhancements to improve 

visibility of discrepancies involving hazardous materiel shipments and clarifies guidance for the 

selection of the appropriate SDR action code by transshippers. 

(1) This change establishes a mandatory requirement for use of four-character 

transportation documentation discrepancy codes on SDRs. Currently, the four-character 

Attachment, ADC 1153

Page 1
discrepancy codes are considered a recommended, but optional detail-level variant of the generic 

two-character discrepancy code. 

(2) This change establishes a new packaging discrepancy code for improper 

unitization/palletization/containerization of hazardous materiels (including

ammunitions/explosives). Packaging discrepancy codes are grouped into four categories. 

Currently, hazardous materiel packaging codes are assigned for three categories: improper 

preservation, improper packaging, and improper marking. There is none currently assigned for 

the fourth category: improper unitization/palletization/containerization. 

(3) This change establishes a new data field in SDR reports and replies to identify 

hazardous materiel shipments. Transshippers at aerial or water ports will be required to use this 

data element when submitting SDRs via WebSDR.

(4) This change provides an administrative revision to SDR procedures for SDR 

action code selection to eliminate the notion that transshipper SDRs prepared for information 

only do not involve a frustrated shipment. Guidance is updated to specifically state that 

transshippers are authorized to use the SDR for reporting of both packaging and documentation 

discrepancies while materiel is in transit.

b. Background:

(1) The Government Accountability Office (GAO) released a report (GAO-14-

375 May 2014) indicating that DOD needs to take actions to improve the transportation of 

hazardous material shipments in and out of ports. The report indicates a significant problem with 

documentation and packaging discrepancies associated with the transportation of hazardous 

materiel in the defense transportation network. There is an associated Congressional tasking 

directing the Secretary of Defense to provide a report to the Senate Committee on Armed 

Services and the House Committee on Armed Services on the Department of Defense’s 

transportation of hazardous materials including the root causes of these discrepancies.

(2) Discrepancies considered to be the responsibility of the shipping activity and 

identified while in-transit are normally reported as SDRs in accordance with DLMS procedures 

(reference 3.d., as approved under references 3.a. and 3.b.) and the DTR (reference 3.e.). 

Transshippers, specifically aerial ports, submit SDRs using DOD WebSDR web input screens. 

DOD WebSDR also maintains a database for research and metrics gathering. Collecting 

information in preparation for a response to the GAO-14-375 report was severely hampered by 

the inability to isolate SDRs associated with hazardous materiel. This was caused, in part, by use 

of the generic two-position transportation discrepancy code rather than the more specific codes 

associated with the Shipper's Declaration for Dangerous Goods. Since transshippers frequently 

report discrepancies at the shipment level, there may be no national stock number (NSN) to 

match to the Federal Logistics Information System (FLIS) for determination of hazardous 

materiel codes. 

(3) SDR business rules were modified to require use of detail level packaging 

discrepancy codes and prohibit continued use of the generic packaging discrepancy codes 

(reference 3.c.). This small change improved communication between the submitter and the 

Attachment, ADC 1153

Page 2
action activity, as well as enhancing the ability to analyze and research packaging discrepancy 

trends using WebSDR or Component SDR databases. The same approach is now being applied

for transportation-related discrepancy codes, including the addition of a non-specific code 

transportation-related documentation discrepancy code.

(4) During discussion of SDR procedures for transshippers, USTRANSCOM and 

ODASD (SCI) representatives questioned the guidance for use of SDR Action Code 3B, which is 

used when the port does not require an SDR reply. The guidance included language that could 

be misinterpreted to indicate that these shipments were not frustrated. However, these shipments 

are frustrated for a period of time while the port attempts to resolve the problem quickly using 

alternative means. If successful, the SDR is reported with Action Code 3B for trend analysis and 

potential process correction. If unsuccessful in obtaining a speedy correction via off-line 

communication, the transshipper prepares the SDR using Action Code 3A to inform the action 

activity that the shipment is frustrated pending the SDR response. 

(5) During discussion with the SDR implementation team, an Air Force 

participant recommended several additional codes be proposed for inclusion in the list of 

transportation-related documentation discrepancy codes. These were included for coordination

of the proposed change. Several additional code updates were recommended during discussion 

by the OSD SCI/TP Working Group (Report to Congress on HAZMAT Documentation and 

Packaging) and by the Air Force in response the proposal (refer to paragraph 10). These, too,

were discussed with the SDR implementation team. As there were no objections, the additional 

codes are now incorporated in the ADC. 

(6) Under ADC 459 (reference 3.f.), DLA Disposition Services Field Offices 

adopted an automated DOD WebSDR interface supported by unique processing within the DLA 

Distribution Standard System (DSS). This processing includes a set of internal discrepancy 

codes that are linked systemically to the DoD SDR discrepancy codes and specific narrative text. 

The user selects the internal code, resulting in an SDR that displays the associated DOD code 

and the pre-assigned narrative remarks. Among these internal codes are codes that overlap with 

new DOD codes established under this change.

c. Approved Change in Detail:

(1) DOD WebSDR has been modified to ensure that Discrepancy Code D5 may 

only be used with its associated sub-codes (resulting in a four position discrepancy code). 

Discrepancy Code D5 (two-position) will no longer be valid for creation of new SDRs. It will be 

retained for research and will be valid for any SDRs submitted prior to WebSDR implementation

of this change. Additionally, several new transportation-related documentation discrepancy 

codes will be adopted under this change. 

(a) The following transportation-related documentation discrepancy codes 

are currently available in the D5 series:

D501 Special Handling Data/Certification, DD Form 1387-2, omitted

D502 Special Handling Data/Certification, DD Form 1387-2, incomplete or incorrect

D503 Transportation Control and Movement Document (TCMD), DD Form 1384, omitted

Attachment, ADC 1153

Page 3
D504 TCMD, DD Form 1384, incomplete or incorrect

D505 Shipper's Declaration for Dangerous Goods omitted

D506 Shipper's Declaration for Dangerous Goods incomplete (including incomplete item 

description) or incorrect

(b) The following new discrepancy codes will be added:

D507 Shipper's Declaration for Dangerous Goods not appropriate for transportation mode

D508 Department of Transportation Special Permit (DOT-SP) omitted

D509 Competent Authority Approvals (CAA) omitted

D510 Certificate of Equivalency (COE) omitted

D511 Inert certification omitted

D512 Drained and Purge Certificate/AFTO Form 20 omitted

D513 Explosives Classification Approval (CA) (EX-Letter) omitted

D599 Transportation-related documentation discrepancy (not identified by other code). See 

remarks.

(2) DOD WebSDR and Component SDR applications must be updated to adopt a 

new unique hazardous materiel packaging code as follows:

P407 Improper unitization/palletization/containerization of hazardous materiels (includes 

ammunitions/explosives)

(3) DOD WebSDR and Component SDR applications must be updated to adopt a 

new data field to identify hazardous item shipments. This will be a yes/no indicator to clearly 

identify if the shipment contains explosives and/or hazardous items. This data field will be a 

mandatory entry for SDRs prepared by transshippers via DOD WebSDR (identified by 

Document Type Code W). It must be added to the report selection criteria for on-line queries 

and management reports. It will be considered optional for Component SDRs.

(4) DLMS guidance for use of the appropriate action code on transshipper SDRs 

is updated for clarification. 

(5) Components are reminded to monitor SDRs and review SDR management 

reports for hazardous materiel shipments and take action (systemic or training) to ensure no 

repeat occurrences.

(6) DLA Disposition Services must transition to use of new SDR discrepancy 

codes where applicable. This applies specifically to DSS internal Code DC26 (Dangerous 

property missing required inert statement) currently associated with generic Discrepancy Code 

D3. Other new codes should be evaluated for use.

Attachment, ADC 1153

Page 4
d. Revisions to DLM 4000.25 Manuals:

(1) DLM 4000.25, Volume 2, Chapter 17 revisions (procedures) are shown at

Enclosure 1.

(2) DLM 4000.25, Volume 2, Appendix 3 revisions (data elements) are shown at 

Enclosure 2.

(3) DLMS Implementation Convention (IC) revisions (transactions) are shown at 

Enclosure 3.

e. Transaction Flow: No changes identified.

f. Alternatives: None identified.

5. REASON FOR CHANGE:

a. This change is provided to address deficiencies in the reporting of SDRs associated 

with hazardous materiel. These changes will improve DOD’s ability to record packaging and 

documentation discrepancies involving hazardous materiel reported while materiel is in-transit. 

The improved reporting will allow attention to be focused on recurring problems and ensure 

corrective action is taken. 

b. The reworded guidance for selection of the appropriate SDR action code by 

transshippers is more accurate. The previous wording implied that there would be no frustration 

of the shipment when the SDR is reported for information only using Action Code 3B. Instead, 

the intent was that the frustration of the shipment was limited, the discrepancy corrected, and 

forward shipment resumed without awaiting the SDR reply from the action activity.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: The revised data content supports more detailed information on SDRs. 

It provides the ability to identify improper unitization/palletization/containerization of hazardous 

materiels by specific code. The new hazardous materiel identification will support preparation of 

queries and management reports for future monitoring of hazardous materiel discrepancies. The 

specific discrepancy code assignments will improve metrics by consolidated reporting to the 

designated code for discrepancies currently reported under different codes by different users.

b. Disadvantages: None identified.

7. TIME LINE/IMPLEMENTATION TARGET: This change is approved for expedited 

implementation. DOD WebSDR has already been modified to require new SDR submissions use 

the four-position discrepancy codes in the D5 series. New codes are authorized for use June 1, 

2015. The new hazardous materiel indicator will be targeted for implementation within 

WebSDR September 1, 2015.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

Attachment, ADC 1153

Page 5
9. IMPACT:

a. New DLMS Data Elements: There are no new data elements identified in this 

change. A new value is added to the existing data element, hazardous materiel indicator, in the 

SDR transactions as shown in Enclosure 3.

b. Changes to DLMS Data Elements: Discrepancy codes are updated as described in 

Enclosure 2.

c. Automated Information Systems (AIS):

(1) Component SDR systems must be updated for the new discrepancy code. 

Component systems should be updated to provide or perpetuate the new hazardous materiel 

indicator. However, this data element is considered optional since non-transshipper SDRs are 

expected to contain NSNs making materiel characteristics available as needed. Components 

must ensure that SDR transactions will not reject if this data field is populated pending future

implementation.

(2) DLA DSS for DLA Disposition Services must transition use of internal code 

DC26 (Dangerous property missing required inert statement) currently associated with generic 

Discrepancy Code D3 to new Discrepancy Code D511 (Inert certification omitted).

d. DLA Transaction Services: DoD WebSDR must be modified as follows:

(1) Establish the mandatory transportation discrepancy subcode requirement 

(removing “optional/if applicable” guidance from dropdown title). 

Staffing Note: This action is complete.

(2) Adopt the new unique hazardous materiel packaging code.

(3) Modify web input screens for submission of new SDRs to allow submission 

of the hazardous materiel indicator. Require inclusion of this indicator by transshippers using 

WebSDR.

(4) Update query and management reports for new selection criteria (Discrepancy 

Code P407 and hazardous materiel indicator). 

e. Non-DLM 4000.25 Series Publications: Requires update to the Defense 

Transportation Regulation (DTR) 4500.9-R-Part II Cargo Movement, Chapter 210, 

Transportation Discrepancy Reports (TDRs), to specifically state that transshippers are 

authorized to use the SDR for reporting of both packaging and documentation discrepancies 

while materiel is in transit, inclusive of hazardous materiel.

Attachment, ADC 1153

Page 6
10. PROPOSED DLMS CHANGE 1153 STAFFING RESPONSE/COMMENT 

RESOLUTION:

Originator Response/Comment Disposition

1. ODASD (SCI) 

and ODASD (TP)

Concur on ADC 1053 Noted

2. Working Group: 

Report to 

Congress on 

HAZMAT 

Documentation 

and Packaging

Working Group recommendation for PDC 1153:

slit the current D506 into two parts resulting in 

three discrepancy codes for this problem area to 

provide increased visibility for a recurring 

problem (e.g., shippers declaration provided for 

ground transportation, but not for air):

-D505 Shipper's Declaration for Dangerous 

Goods omitted

-D506 Shipper's Declaration for Dangerous 

Goods incorrect for transportation mode

-D507 Shipper's Declaration for Dangerous 

Goods incomplete 

Change adopted.

3. DLA Concur

DLA Transportation Policy: Concur with 

comment: I think D507 should read: "Shipper's 

Declaration for Dangerous Goods incomplete or 

incorrect item description". The wording a 

"incomplete" could mean it is missing pertinent 

information i.e., type class, etc., and not 

necessarily identifying it as the wrong hazmat 

item, example; description identified as "1.1-

Difluoroethane (CAS #75-37-6)", when the item 

is actually is "1.2 Dimethyl Benzyl Ammonium 

Saccharin... 0.10%" which is the wrong/incorrect 

description/identification and or labeling. D506 

references type transportation mode being 

"incorrect", i.e. Air vs. Surface as appose to an 

incorrect item description on the HAZDEC. 

When I worked at the Aerial and Sea Ports this 

was a common error. 

Noted.

Change adopted.

4. Army Concur Noted.

5. Navy Concur Noted.

6. Marine Corps Concur Noted.

Attachment, ADC 1153

Page 7
Originator Response/Comment Disposition

7. Air Force Concur with comment.

1. Revise paragraph to read active. 

 Upon approval of this change, Discrepancy Code 

D5 will no longer be valid for creation of new SDRs. 

It will be retained for research and will be valid for 

any SDRs submitted prior to implementation. The 

DOD WebSDR will be modified to ensure that when

the user will selects the Discrepancy Code D5 with

sub-codes.

Discrepancy Code D5 (two-position) will no longer 

be valid for creation of new SDRs. It will be retained 

for research and will be valid for any SDRs 

submitted prior to implementation. Additionally, 

several new transportation-related documentation 

discrepancy codes will be adopted under this change. 

2. Add New Code: D510 - Inert Certificate 

Omitted

Justification: Normally one of the SDR codes 

“T” should be used, however, the codes are not 

clear and SDR data shows that operators are 

using other codes under, “H” & “D”. Inert 

certification log provided by the packaging 

office @ Robins disclosed that 5K+ shipments 

didn’t have the mandatory documentation.

3. Add New Code: D511- Drained and Purge 

Certificate/AFTO Form 20 Omitted

Justification: Normally one of the SDR “T” 

codes should be used, however, the codes are not 

clear and SDR data shows that operators are 

using other codes under, “H” or “D”. Drained 

and purged letters or form is required when fuel 

residue is removed from the prime component 

IAW the technical order. The letter ensures the 

fuel device is properly purged to mitigate spills 

during transportation. The Military Shipping 

Label (MSL) is also required to be marked w/the 

applicable information.

4. Add New Code: D512- Explosives 

Classification Approval (CA) (EX-Letter) 

Omitted

Justification: IAW AFMAN 24-204, Para A3.3.1.4. 

“Unless listed in the JHCS, a copy of the 

Noted.

1. Change adopted with minor 

adjustment for clarification.

2. Change adopted.

3. Change adopted.

4. Change adopted.

5. Revision not adopted. The 

SDR is not the appropriate 

mechanism to identify (by 

specific coding) a quality/data 

content issue with the ATCMD. 

Recommend discussion with 

USTRANSCOM as a possible 

reporting scenario for a TDR. 

6. Revision not adopted. SDR 

guidance already requires that the 

ACO receive an information copy 

of the SDR or otherwise have 

visibility of the SDR (e.g. through 

an integrated system). This is the 

responsibility of the action 

activity. WebSDR has no 

infrastructure to support an 

alternative automated SDR 

distribution.

Attachment, ADC 1153

Page 8
Originator Response/Comment Disposition

classification approval document must 

accompany the shipment. A copy is not required 

for 1.4S munitions.

5. Add New Code under Billing & Financial 

Discrepancies for Transshippers: B4-

Transportation Account Code (TAC) 

Omitted 

Justification: The TAC is an Advanced 

Transportation Control & Movement Document

(ATCMD) prerequisite and the transshippers 

can’t move the cargo even though the packaging 

discrepancies are resolved. The AMC ports are 

still having problems w/TACs not being 

provided by the consignor. TAC verbiage will 

need to be added to the manual. TDRs do not 

have a TAC reporting requirement. The TAC 

code should be used In conjunction with D503.

6. Enter after the end of the para: Frustrated and 

or unresolved DoD Contract Solicitation 

shipments with an assigned ACO (e.g.) or NonDCMA (Operational) awards must be reported to 

the cognizant ACO and issuing contracting 

officer or buyer for resolution.

Justification: I have concerns w/AMC trying to 

resolve supply discrepancies directly w/a 

contractor, since they are not a warranted 

contracting officer. Thus, an integrated 

reporting process should be developed by all 

Department Heads. Most of the AF awards for 

weapon systems are administered by the 

cognizant DCMA. The vendor is instructed to 

get a DCMA SIR eTool account to request 

shipping instructions from the ACO. However, 

other services/agencies may not be assigning the 

contract to a DCMA. This is up to the discretion 

of the contracting officer or Department. 

Contracting officers or GPC holders should be 

contacting their local TMO/ITO for 

transportation support for non-DCMA/GPC 

purchases. GPC HAZMAT purchases, except 

for unique requirements, should not be shipped 

to ports. Instead, commercial air should be the 

Attachment, ADC 1153

Page 9
Originator Response/Comment Disposition

primary mode of transportation or the customer 

should purchase the item in their local oversea 

area. I’m also aware that not all awards have a 

contract number and this is a huge problem. 

Clear policy instructions and an “integrated” 

procurement process is vital to reducing port 

cargo problems. I believe that DCMA/NonDCMA/GPC SDR guidance should be separated 

and not paint the canvas w/broad strokes.

Attachment, ADC 1153

Page 10
Enclosure 1, Defense Logistics Manual (DLM) Chapter Revisions

Revise DLM 4000.25, Defense Logistics Management System, Volume 2, Chapter 17, Supply 

Discrepancy Reporting, as shown. 

Changes are identified by bold red italics and strike-though text. Intervening text between 

updated paragraphs is not shown. 

“C17.1.7.1.2. Packaging Discrepancy. A packaging discrepancy is any 

unsatisfactory condition due to improper or inadequate packaging (including preservation, 

packing, marking, or utilization) that causes the item, shipment, or package to become vulnerable 

to loss, delay, damage, or unnecessary expense to the U. S. Government, such as excessive 

packing. Discrepancies involving passive radio frequency identification (pRFID) are reportable 

under packaging discrepancy criteria. If packaging discrepancies are applicable to hazardous 

materiel, a hazardous materiel discrepancy code must be used; this code may be used in 

conjunction with other packaging discrepancy codes to better identify the nature of the 

discrepancy.

---------- Intervening Text Not Shown ----------

C17.3.1.1. Discrepancy Identification. The receiving activity, or transshipment activity 

noting packaging or documentation deficiencies on shipments in transit, will prepare an SDR 

when one or more of the conditions described under reporting criteria exist. 

---------- Intervening Text Not Shown ----------

 C17.3.9.3. Aerial or Water Port Prepared SDRs. The port (identified by DoDAAC) 

will prepare an SDR to report packaging or documentation discrepancies as described above. If 

the corrective action can be taken immediately, (e.g., as a result of off-line communication 

with the shipping activity,) the shipment is not frustrated and forward movement and the port is 

not stalled awaiting the action activity response, the SDR will cite Action Code 3B, Discrepancy 

Reported for Corrective Action and Trend Analysis. No reply is required. If the shipment is 

frustrated awaiting action activity response, the SDR will cite Action Code 3A, Transshipper 

(Aerial/Water port or CCP) Requests Expedited Response; Shipment Frustrated, is Authorized. 

The submitter will use the remarks block to clarify desired actions and shipment information 

where specific data fields in the SDR are not sufficient available pending full implementation.

C17.3.9.4. Expected Data Content for Transshipper SDRs. These SDRs will be 

identified by Discrepancy Document Type Code W and will include the number and type of 

discrepant pieces. The transportation control number (TCN) will be the primary reference 

number for operational processes. If the shipment is received at the CCP without a TCN, one 

will be assigned in accordance with the DTR. SDRs prepared at the shipment level may include 

multiple items, or there may not be due-in or documentation available. Because a document 

Enclosure 1, ADC 1153

Page 1
number is mandatory within DoD WebSDR, the CCP or other transshipment activity may need 

to generate a document number based upon the submitter’s DoDAAC if multiple documents are 

included or the original document number is unavailable. Action activities will not reject 

Transshipper SDRs for unmatched document numbers without researching by TCN and other 

identifying shipment information. Multiple document numbers, when available, will be recorded 

in the SDR remarks. Materiel identification may be identified as “UNKNOWN” or “MIXED” 

(multi-pack or other consolidation of different items). When this occurs, quantity and U/I will be 

left blank. Identification of hazardous materiel shipments is mandatory using the hazardous 

materiel indictor (Yes/No). When possible, the shipper will be perpetuated from the due-in 

notification (e.g. DLMS (US TRANSCOM-maintained) 856A) or shipping documentation. The 

owner/manager (source of supply) will be identified as the ICP/IMM that directed the shipment 

when applicable.”

Enclosure 1, ADC 1153

Page 2
Enclosure 2, DLM Appendix Updates

Revise DLM 4000.25, Volume 2, Appendix 3, Supply Discrepancy Report Relevant Data 

Elements, as shown. 

“Supply Documentation

D5 Transportation-specific related documentation discrepancy1 (select specific detaillevel code if applicable)

D501 Special Handling Data/Certification, DD Form 1387-2, omitted

D502 Special Handling Data/Certification, DD Form 1387-2, incomplete or incorrect

D503 Transportation Control and Movement Document (TCMD), DD Form 1384, 

omitted

D504 TCMD, DD Form 1384, incomplete or incorrect

D505 Shipper's Declaration for Dangerous Goods omitted

D506 Shipper's Declaration for Dangerous Goods incomplete or incorrect (including 

incomplete item description)

D507 Shipper's Declaration for Dangerous Goods not appropriate for transportation 

mode

D508 Department of Transportation Special Permit (DOT-SP) omitted

D509 Competent Authority Approvals (CAA) omitted

D510 Certificate of Equivalency (COE) omitted

D511 Inert certification omitted

D512 Drained and Purge Certificate/AFTO Form 20 omitted

D513 Explosives Classification Approval (CA) (EX-Letter) omitted

D599 Transportation-related documentation discrepancy (not identified by other 

code). See remarks.

______________________________________

1 Two-position transportation-related documentation discrepancy code is not applicable for new submissions. 

Refer to ADC 1153.

Packaging Discrepancy Codes 

P4 Improper unitization (includes palletization and containerization) 

P401 Cargo not unitized

P402 Shrink/stretch wrap inadequate or omitted

P403 Strapping inadequate or omitted

P404 Multiple consignees in single consignee consolidation container

P405 Protective covering/wrapping inadequate, improper, or omitted

P406 Contents of multipack container inadequately packaged, stuffed or missing unit packs

P407 Improper unitization/palletization/containerization of hazardous materiels 

(includes ammunitions/explosives)

P499 Improper unitization (not identified by other code). See remarks.

Enclosure 2, ADC 1153

Page 1
Enclosure 3, DLMS Implementation Conventions (ICs)

Revise the DLMS 842A/W and 842A/R ICs as follows:

# Location Change Table for 

842A/W Standard SDR, Follow-up, Correction, 

Cancellation, & Reconsideration Request

Reason

1. DLMS 

Introductory 

Note

Add ADC 1153 to DLMS Introductory note: 

- ADC 1153, SDR Enhancements for Visibility of Discrepancies in 

Hazardous Materiel Shipments

To identify DLMS changes 

included in the DLMS.

2. 2/REF01/0700 Add new Code HN and associated DLMS Note:

HN Hazardous Certification Number

DLMS Note:

1. Use to provide the Hazardous Materiel Indicator specifying if

the shipment contains hazardous materiels (including explosives/

ammunition). Indicate “yes” or “no” as applicable in the REF02. 

2. This is a mandatory entry for SDRs originated by aerial or 

water ports.

Allows for originator to 

discretely identify hazardous 

materiel.

Staffing Note: This is a 

borrowed code; the desired X12 

data element is not available at 

this location.

# Location Change Table for 

842A/R SDR Reply

Reason

1. DLMS 

Introductory 

Note

Add ADC 1153 to DLMS Introductory note: 

- ADC 1153, SDR Enhancements for Visibility of Discrepancies in 

Hazardous Materiel Shipments

To identify DLMS changes 

included in the DLMS.

2. 2/REF01/0700 Add new Code HN and associated DLMS Note:

HN Hazardous Certification Number

DLMS Note:

Use to provide or perpetuate the yes/no Hazardous Materiel 

Indicator in the REF02 specifying if the shipment contains 

hazardous materiels (including explosives/ammunition). 

Allow for perpetuation/update 

by responding activity to 

discretely identify hazardous 

materiel.

Staffing Note: This is a 

borrowed code; the desired X12 

data element is not available at 

this location.

Enclosure 3, ADC 1153

Page 1