DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR , VIRGINIA 22060-62 2 1 

August 27, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1111, 

Revise Procedures for Intransit Control of Materiel Turned In To DLA Disposition 

Services and Establish use of the DLMS 527R for a New Disposition Services Turn-In 

Receipt Acknowledgement (IRA) Transaction (Supply/MILSTRIP) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management System, DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP), and DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP), is approved for implementation on a staggered basis by the DOD 

Components. DLA Disposition Services (Distribution Standard System) will implement this 

change immediately. The Supply PRC representatives for the Services and DLA Enterprise 

Business System, must actively monitor for implementation of this change and advise the 

Defense Logistics Management Standards Office (DLMSO) of implementation dates when 

known. The goal is full implementation by all DOD Components within 3 years of the date of 

this memorandum. The updated DLMS implementation convention will be posted to DLMSO 

Web site at www.dla.miVj-6/dlmso/elibrarv/TransFormats/formats.asp within 10 days from the 

above date. 

Supply PRC addressees may direct questions to Ms. Mary Jane Johnson, (703) 767-0677; 

DSN 427-0677, email: Mary.Jane.Johnson@dla.mil; Ms. Ellen Hilert, (703) 767-0676; DSN 

427-0676, email: Ellen.Hilert@dla.mil; or Ms. Heidi Daverede, (703) 767-5111, DSN 427-5111 , 

email: Heidi.Daverede@dla.mil. Others must contact their Component designated Supply PRC 

representative available at https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp 

Attachment 

As stated 

cc: ODASD (SCI) 

Director 

Defense Logistics Management 

Standards Office 
ATTACHMENT TO ADC 1111

Revise Procedures for Intransit Control of Materiel Turned In To DLA Disposition 

Services and Establish use of the DLMS 527R for a New Disposition Services 

Turn-In Receipt Acknowledgement (TRA) Transaction (Supply/MILSTRIP)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Service/Agency: Defense Logistics Agency (DLA) Disposition Services

b. Technical POC: DLA Information Services, J62DBA, 269.961.4996

c. Functional POC: DLA Disposition Services, J411, 269.961.5804

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: Receiving/In-Transit Control 

3. REFERENCES:

a. DOD 4160.21-M, Defense Materiel Disposition Manual, Chapter 3, Receipt, 

Handling and Accounting, www.dtic.mil/whs/directives/corres/pdf/416021m.pdf

b. DOD Manual 4140.01, DOD Supply Chain Materiel Management Procedures, Vol 5, 

Delivery of Materiel, www.dtic.mil/whs/directives/corres/pdf/414001m/414001m_vol05.pdf

 c. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management System, 

www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

 d. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP), www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

e. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP), www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

 f. Quarterly Partnership Agreement Councils, hosted by DLA with the Military Services

g. ADC 442, January 6, 2012, subject: Intra-DLA Revisions DLMS 527R Receipt 

and Associated Procedures for use by DLA Disposition Services under Reutilization Business 

Integration (RBI) (Supply), www.dla.mil/j-6/dlmso/eLibrary/Changes/approved5.asp

h. DOD Manual 4140.01, DOD Supply Chain Materiel Management Procedures, Vol 11, 

Management of Critical Safety Items, Controlled Inventory Items, Including Nuclear Weapons 

Related Materiel, www.dtic.mil/whs/directives/corres/pdf/414001m/414001m_vol11.pdf

Attachment, ADC 1111

Page 1
4. APPROVED CHANGE(S): Changes from the PDC are highlighted in yellow.

a. Brief Overview of Change:

(1) This change revises the procedures for intransit control of materiel turned in 

to DLA Disposition Services and proposes use of the DLMS 527R for a new Disposition 

Services Turn-In Receipt Acknowledgement (TRA) transaction. The TRA is an information 

transaction and not a balance affecting transaction. A distinct DLMS 527R beginning segment 

transaction type code is being established. 

(2) The DLA Disposition Services Field Office will send the TRA transaction 

when processing disposal turn-in documents (DTID) receipts. The TRA transaction will be 

systemically triggered when the field office (using Distribution Standard System (DSS)) sends 

the 527R Receipt (527R Transaction Type Code D4 for MILSTRAP legacy DIC D6_ 

functionality) to the DLA Disposition Services, as the materiel owner, to update the DLA 

Disposition Services inventory record in DLA’s Enterprise Business System (EBS). 

(3) The new DLMS 527R TRA is confirmation that DLA Disposition Services 

field offices processed a receipt for the materiel turned in by DTID, thereby picking up 

accountability and ownership for materiel on disposition service records. The TRA will be 

routed to the Department of Defense (DOD) Activity Address Code (DoDAAC) in the original 

DTID number. 

(4) Rather than depend on the mailing of hard copy DD-1348s and/or availability 

of scanned images in Electronic Document Services (EDOCS), the DOD Components will use 

the DLMS 527R TRA to document that disposition services picked up the assets on their 

owner record and to close out in-transit property records maintained by the original owner. 

(5) The TRA does not apply to materiel turned in to DLA Disposition Services 

via the Recycling Control Point (RCP). Under this process, the materiel is retained within the 

DLA Distribution Center under DLA Disposition Services ownership (Routing Identifier Code

(RIC) S9W). The original owning Service/Agency receives a Disposal Release Confirmation 

and Shipment Status from the DLA Distribution Center to formally document the transfer. 

Since there is no physical movement of the materiel when it is transferred to RCP ownership, it 

should not be considered intransit, but can be dropped immediately from the original owner’s 

property record.

(6) Administrative Update to Procedures: This change provides an

administrative update to insert a new paragraph upfront in DLM 4000.25, Volume 2 (Supply 

Standards and Procedures), Chapter 16, to address the DLMS transactions that were developed 

for use with DLA Disposition Services processes. This is an administrative update consistent 

with other DLM 4000.25, Volume 2, chapters. 

 b. Background

(1) When property is either received or dropped off at the DLA Disposition 

Services Field Office, or when property is receipted in place at the generator's site, the field 

Attachment, ADC 1111

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office is mailing a hard copy of the DD-1348-1A to the generator as required by DOD 

4160.21-M, Chapter 3 (reference 3.a.), to provide acknowledgement that their property was 

received. It is cost prohibitive and untimely to continue mailing this information and it is 

sometimes lost resulting in the customer not receiving notification at all. 

 (2) The current process for notifying generators that their property has been 

received is for the field office to manually scan the DD-1348-1A and upload it to EDOCS. 

Customers who rely on the EDOCS process for receipt acknowledgment are currently 

experiencing a 6-9 month wait time due to backlog and often find the document is illegible. 

This process is time consuming for DLA Disposition Services’ customers, delays the necessary 

validation to remove property from their records, and results in customer frustration and 

overall poor customer service.

(3) DODM 4140.01, Volume 5 (reference 3.b.), Enclosure 3, paragraph 2.d.(1), 

policy for in-transit accountability requires that: “The owning DoD Component directing 

materiel into an in-transit status will retain accountability within their logistics records for that

materiel (to include resolution of shipping and other discrepancies) until the consignee or receiving 

activity formally acknowledges receipt”. This change will support the turn-in activities that

directed materiel into intransit status ability to remove accountability from their records, for 

assets turned in to DLA Disposition Services, in accordance with the DOD policy requirement 

that they must first have acknowledgment of receipt from the receiving activity (i.e., DLA 

Disposition Services).

c. Describe Approved Change in Detail:

(1) This change revises the procedures for intransit control of materiel turned in to 

DLA Disposition Services and proposes having the DLA Disposition Services Field Office use 

the DLMS 527R TRA transaction to advise the DOD Components of receipt of the materiel the 

customer turned in. New 527R 1/BR02/020 beginning segment Transaction Type Code CJ 

(Confirmation) is established for this purpose. The TRA will be triggered when the field office 

(using DSS) sends the DLMS 527R Receipt (Transaction Type Code D4) to DLA Disposition 

Services (which uses EBS) to update DLA Disposition Services owner inventory record. 

(2) The new DLMS 527R TRA transaction will be used to acknowledge the 

receipt of DTID materiel. 

(3) The TRA transaction will be sent to the DoDAAC in the original DTID 

number available from the DLMS 856S and/or the DD-1348-1A. While recognizing that the 

DoDAAC may not always be the shipper, in most cases, the document number DoDAAC does, 

however, indicate the organization authorizing disposal and directing the shipment of materiel. 

Therefore, the DoDAAC appearing in the document number is presumed to be the previous 

owner, who established an in-transit property record. If the DoDAAC is the activity directing 

the disposal action (not the shipping activity), it is incumbent on that activity to coordinate as 

necessary with the shipping activity to acknowledge receipt of the TRA. If the field office 

receiving the turn-in creates a unique control number (UCN) for the receipt, the TRA still goes 

to the DoDAAC in the original DTID number. 

Attachment, ADC 1111

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(4) The quantity provided in the new 527R TRA transaction will reflect the quantity 

physically received by the field office. When the field office identifies a supply discrepancy, a 

Supply Discrepancy Report (SDR) will be generated in accordance with DLM 4000.25 (reference 

3.c.), Volume 2 (Supply Standards and Procedures), Chapter 16, paragraph C16.7.1.

(5) Rather than depend on the mailing of signed hard copy DD-1348-1As and/or 

availability of scanned images in EDOCS, the DOD Component customers would use the new 

DLMS 527R TRA transaction to document that DLA Disposition Services processed a Receipt 

transaction for the materiel to DLA Disposition Services ownership to close out the DOD 

Component customer’s intransit property records. The DLA Disposition Services Field Office will 

still maintain scanned images of the signed DD-1348-1As in EDOCS, and the Military Service 

customers will still have access to EDOCS to obtain, as needed, images of signed DD-1348-1As.

(6) Recognizing that the DOD Component system changes may occur incrementally, 

this change also proposes that DLA Transaction Services include the new 527R TRA transaction 

in WEB Visual Logistics Information Processing System (WEBVLIPS) so that the Disposition 

Service customers can query status in WEBVLIPS. 

(7) Data elements associated with the new DLMS 527R TRA (Transaction Type 

Code CJ) will include applicable standard Receipt transaction (Transaction Type Code D4) data 

elements. Mandatory elements include: Date and time receipt posted to DSS; original DTID 

number and suffix; UCN if applicable; quantity received; and, DoDAAC and RIC of the from and 

to activities. Optional data elements include: controlled item inventory code (CIIC); DEMIL 

Code; applicable materiel identification (e.g., national stock number (NSN), local stock number 

(LSN), management control number (MCN)); and item name. The complete TRA transaction 

data requirements at time of publication of this change are shown at Enclosure 1. 

NOTE FOR AIR FORCE: Under the PDC, Air Force was to confirm that there is no requirement 

for inclusion of the Material Management Aggregation Code (MMAC) in TRA transaction (if 

available on original turn-in document). 

NOTE FOR NAVY: Under the PDC, Navy was to confirm that there is no requirement for inclusion 

of the cognizance symbol (COG), Item Management Code (IMC), Material Control Code (MCC), and 

Special Material Identification Code (SMIC) in the TRA transaction (if available on the original turnin document).

(8) For materiel identification, the TRA will reflect the materiel identification from 

the DTID, as the primary materiel identification. For example, if the customer provided an MCN 

as the materiel identification number on the DTID, then the MCN will be provided in DLMS 527R 

TRA transaction. If the DTID does not contain a valid materiel identification (e.g., NSN, Service 

LSN, Unit of Use LSN), then both the invalid materiel identification from the customer DTID and 

the valid NSN or disposition services LSN, which the DLA Disposition Services Field Office 

assigned for use in the Receipt transaction, will be provided. The invalid materiel identification 

from the DTID will be included as the primary identification in the TRA at 2/LIN02-03/010. If the 

DTID materiel identification cannot be identified as an NSN (LIN02 qualifier FS), or Service LSN 

(LIN02 qualifier SW), the field office will use LIN02 qualifier ZZ. Qualifier ZZ is used when all 

other authorized LIN02 codes do not apply or cannot be determined. The NSN, Disposition 

Services LSN, scrap LSN, or Unit of Use LSN assigned by the field office for use in the 

Attachment, ADC 1111

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corresponding Receipt transaction, when applicable, will be cited at 2/LIN16-17/010. DLA 

coordinated and vetted this requirement with the DOD Components and the Components wanted 

the NSN, LSN, MCN, or unit of use (LSN) that was used at the time of turn-in to be returned to 

them in the TRA transaction.

 (9) Revised DLMS data elements required for the TRA transaction are identified in 

paragraph 11.b. Exclusive to this change is the new transaction type code value, and item name. 

DLA Disposition Services will separately address serial number/unique item identifier (UII) to 

the DOD Item Unique Identification (IUID) Working Group to include the new DLMS 527R 

TRA in the overarching DLA IUID Request for Change (RFC). At this time, there is no DOD 

requirement to include the UII in the DLMS 527R Receipt transaction. However, if OSD/SCI 

logistics IUID policy, and the corresponding “DOD Integrated Requirement Set (IRS) for IUID 

in Supply Business Processes”, evolves to require the UII in the Receipt transaction, DLA would 

propose that it also be included in the TRA transaction that is triggered by DLA Disposition 

Services processing of the Receipt transaction. The exception from waiting for the DLA IUID 

RFC is that under ADC 442 (reference 3.g.) DLA Disposition Services was authorized to include 

the Small Arms/Light Weapons (SA/LW) serial number(s) and IUID UII(s) on the DLMS 527R 

Receipt transaction. By that same exception, DSS will perpetuate the SA/LW serial number(s)

and/or UII(s) recorded in the Receipt transaction to the TRA transaction. 

NOTE: For ADC 442, DLA J6O commented that although ADC 442 authorizes DLA 

Disposition Services to report a weapon serial number and/or UII in the Receipt transaction, 

DSS was not planning to include that data when the ADC was first implemented. This 

functionality would need to be added at a later date. Accordingly, DLA Disposition Services 

DSS will not include the SA/LW serial number(s) or UII(s) in the TRA transaction until they 

are implemented for the Receipt transaction.

NOTE: DODM 4140.01, Volume 11 (reference 3.h.), directs that DOD Components will use 

serial numbers for SA/LW registration only until such time as system changes implementing IUID 

are complete. Also note that in the interim, the 527R Receipt and TRA transactions allow for 

serial number and UII. 

 (10) Upon transmission of the TRA transaction, the Services will treat TRA as the 

equivalent of a signed DTID. The DOD Components should update their intransit files 

accordingly. The DLA Disposition Services Intransit Control System Suspense File will also be 

updated to reflect the date of TRA transmission and to whom the TRA was sent.

(11) For those turn-ins done via electronic turn-in document (ETID) (utilization 

code in document number is T), the DSS receipt information is pushed to the ETID application 

from which a digitally signed email will be sent to the customer generating the turn-in advising 

them of the receipt acknowledgement. If the DoDAAC is the activity directing the disposal 

action (not the shipping activity), it is incumbent on that activity to coordinate as necessary with 

the shipping activity to acknowledge receipt of the TRA. If the field office receiving the turn-in 

creates a unique control number (UCN) for the receipt, the TRA still goes to the DoDAAC in the 

original DTID number. 

(12) Audit capability is required for a period of time following the transmission of 

the TRA transaction. The Disposition Services DSS and the DoDAAC receiving the TRA

Attachment, ADC 1111

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transaction must retain an electronic image of the complete TRA, including the date and time, as 

part of transaction/receiving/shipping history for a minimum of two years. Also, consistent with 

DLM 4000.25, Volume 2, Chapter 6, paragraph 6.9 (Retention of Accountable Documentation),

the DLA Disposition Services Field Office will still maintain scanned images of the DTID receipt 

documentation (DD-1348-1As) in EDOCS, and the DOD Component customer will have access to 

EDOCS, as needed. The activity receiving the TRA transaction may need to communicate the 

disposition services acknowledgement of receipt to the turn in activity if different. 

Staffing Note: The TRA transaction or comparable digitally-signed email will replace the signed 

copy of the DD 1348-1A, which was previously retained by the turn-in activity. Document 

retention rules are thus transferred to the electronic equivalent of the receipt document.

d. Revisions to DLM 4000.25 Manuals: 

(1) Revise DLMS 527R as shown in Enclosure 2.

(2) Revise DLM 4000.25, Defense Logistics Management System, Volume 1, 

Appendix 3 to add TRA as a valid acronym:

TRA Disposition Services Turn-in Receipt Acknowledgement

(3) Revise DLM 4000.25, Volume 2, Chapter 16 as shown in Enclosure 3. 

Comparable changes will be made to DLM 4000.25-1, MILSTRIP (reference 3.d.).

(4) Revise the DLMS Data Dictionary for Data ID 1270 Qualifier EI, Discrepancy 

Indicator Code, to identify that the discrepancy indicator code may be used with TRA 

transaction, and revise corresponding MILSTRAP (reference 3.e.), Appendix 2.17 Discrepancy 

Indicator Code, as shown in Enclosure 4.

e. Approved Transaction Flow: Transaction flow will be from the DLA Disposition 

Services Field Offices (using DSS) to the DOD Component customers (e.g., Military Services, 

DLA ICP, etc.) for all materiel turned in to DLA Disposition Services (with the exception of RCP 

materiel). 

f. Alternatives: Remain status-quo using EDOCS, which will result in an associated 

time lag, illegible copies, and poor customer service.

5. REASON FOR CHANGE: This change was requested by DLA Disposition Services as a 

result of the referenced Quarterly Partnership Agreement Councils (reference 3.f.) discussions 

with the Military Services. In the course of those discussions the Military Services voiced 

concern over extensive time delays experienced in closing out property transfers to DLA 

Disposition Services and its impact on audit readiness. Therefore, rather than depend on the 

mailing of hard copy DD-1348s and/or availability of scanned images in EDOCS the Military 

Service customers wanted an automated, closed-loop system to document that DLA Disposition 

Services picked up materiel accountability and ownership for the turned-in materiel. 

Attachment, ADC 1111

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6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Implementation of this change will establish a new business process to 

notify the generator of receipt acknowledgement for turn-ins to Disposition Services, that: 

responds to Quarterly Partnership Agreement Councils requirements; improves customer 

service; eliminates the manual requirement to mail copies of DD-1348s; reduces time delays

experienced in closing property book records; provides linkage to audit trails retained by DLA 

Disposition Services in DSS; and supports DODM 4140.01 policy for intransit accountability. 

b. Disadvantages: Requires systems changes for DSS to generate the new DLMS 527R 

TRA transaction, and changes to EBS and DOD Component (i.e., Military Services) systems to 

accommodate receiving the new TRA transaction. Implementation may require a process to

handle incremental implementations to accommodate the various Military Service system 

change schedules.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: DLA Disposition Services will request changes to DOD 4160.21-M, 

Defense Materiel Disposition Manual, and/or request a waiver to implement provisions of this 

change.

8. ADDITIONAL FUNCTIONAL REQUIREMENTS: 

a. DLA Disposition Services is providing a monthly Query Management Facility (QMF)

report, as an interim solution to the MILSTRIP mandated "Quarterly In transit to DLA 

Disposition Services Report" (See Appendix 6.33 of Reference 3.c. and Appendix 1.33 of 

Reference 3.d.). This QMF report will be provided monthly to the DOD, at the Major 

Command (MAJCOM) request, until the "Quarterly In transit to DLA Disposition Services 

Report" is made available from EBS. A template of the monthly QMF, along with data element 

metadata, and a sample report is found in Enclosure 5 of this ADC. All of this information 

would be used to update DLM 4000.25-1, MILSTRIP, Appendix 1.33 and DLM 4000.25, 

Volume 2, Appendix 6.33.

Note: The monthly QMF is a report of what was received by DLA Disposition Services for that 

reporting period. It does not interface with information that may be provided by the Services.

b. Under a separate PDC, DLA will develop an enhancement to accommodate a 

customer follow-up regarding an over-due TRA transaction. The design concept includes the 

follow-up being initiated by the DOD Component that directed the turn-in of property to DLA 

Disposition Services, as well as a new series of action/advice codes to be used by the DLA 

Disposition Services Field Office when responding to the customer initiated follow-up 

transaction.

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET:

a. DLA advises that this is an Audit Readiness issue identified by the Military Services. 

Therefore, priority assignment of system changes is required. This change, once approved, can be 

implemented on a staggered basis by the DOD Components. The goal is for full implementation 

by all DOD Components within 3 years of the date of this ADC. DLA DSS (Disposition Services)

Attachment, ADC 1111

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will implement in August 2014. In the interim, DLA Disposition Services is providing a monthly 

QMF report from DSS to provide the Services and keep them apprised of the status of the disposal 

turn ins. The monthly report is the interim solution to the Services, since DLA EBS is not sending 

to the Services the MILSTRIP mandated "Quarterly Intransit to DLA Disposition Services 

Report", which was previously sent by the DAISY legacy system. While the quarterly report was 

never designed to be used as a receipt copy from DLA Disposition Services, it does provide 

information on turn-ins received by DLA Disposition Services. DLA Disposition Services is 

working with the Military Services to accept the new monthly QMF report, in conjunction with 

access to EDOCS for scanned copies of the signed DD Form 1348 receipts, as interim fulfillment 

of audit readiness documentation requirements pending Service implementation of the TRA 

transaction stipulated under this ADC.

b. Implementation plans as of the date of this ADC are shown in table below. Where dates are 

not known at time of publication of this ADC, Components must advise DLMSO of their 

implementation date when known. As dates are provided, DLMSO will update the "1000-Series DLMS 

Change Status Review" with the information. The status review is available from our website at: 

www.dla.mil/j-6/dlmso/elibrary/changes/qtrly_Status_Rpts/DLMS_Change_Status_Report_Website.xlsx. 

DOD 

Component

Implementation Date

DLA Disposition 

Services (DSS)

Immediately.

DLA 

Transaction 

Services

DLMS 527R TRA mapping and routing implementation date to be provided.

The WEBVLIPS visibility functionality is targeted for April 2015. 

Delayed implementation for the Logistics Data Gateway (LDG) enhancements 

is authorized, pending modernization of LDG to support DLMS transactions.

DLA EBS DLA cannot provide implementation date for EBS until prioritization has 

occurred. The impact on audit readiness is noted and will be part of the 

prioritization consideration.

Army Army cannot provide implementation date until prioritization has occurred.

Air Force Unknown at time of ADC release. Air Force believes it will implement this 

calendar year for Air Force Retail Supply (Integrated Logistics SolutionSupply (ILS-S)).

Marine 

Corps

Target implementation date is no sooner than October 2017. AIS will need 

modification to receive and process the new 527 TRA transaction to update 

transit records as described in the ADC. The impact on audit readiness is 

noted and will be part of the prioritization consideration.

Navy No implementation information provided at time of ADC release.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Eliminates the manual requirement to mail 

copies of DD-1348s to customers and the time delays experienced in closing property book 

records. The new TRA transaction will provide evidence that DLA Disposition Services 

Attachment, ADC 1111

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acknowledges processing receipt for the turned-in materiel, to record DLA Disposition 

Services materiel accountability and ownership. DOD customers that turn in materiel to 

disposition services can use the TRA transaction to close out their property records.

11. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements:

(1) Item Name (Generic). Increase the LOGDRMS maximum allowable characters 

from 15 to 48. The DLMS 527R TRA use of Item Name (2/NTE01/110) allows for up to 48 

characters.

(2) Transaction Type Code. Add a new value for DLMS 527R beginning segment 

Transaction Type Code to identify the TRA transaction. Add 2/BR02/020 Transaction Type Code 

CJ-Confirmation with DLMS Notes: 

“1. Use to identify a Disposition Services Turn-In Receipt Acknowledgement (TRA) 

transaction. The DLA Disposition Services Field Office uses to acknowledge receipt of materiel 

turned in to DLA Disposition Services. The DLA Disposition Service Field Office sends the TRA 

transaction back to the activity identified in the disposal turn-in document (DTID) number.

2. The TRA transaction is an authorized DLMS enhancement with no 

corresponding legacy DLSS DIC. Refer to ADC 1111.”

c. Automated Information Systems (AIS): 

(1) DLA. 

(a) DLA DSS (DLA Disposition Services) will require coding changes to 

generate the new 527R Disposition Services Turn-In Receipt Acknowledgement transaction 

(Transaction Type Code CJ). 

(b) DLA EBS (ICP) will require changes to be able to receive and process 

the new 527R TRA transaction and associate it with the Intransit Control System procedures.

(2) Military Services. Military Service systems will require changes to be able to 

receive and process the new 527R TRA transaction to update in-transit records and associate it 

with the Intransit Control System procedures.

d. DLA Transaction Services:

(1) Update will be required for mapping the new 527R Disposition Services TurnIn Receipt Acknowledgement transaction to reflect the new transaction function and additional 

data elements approved in this change.

(2) Route the DLMS 527R TRA based on the DLMS transaction content since

this transaction has no MILSTRAP legacy equivalent format.

1

 When necessary for 

1 DLMSO notes that DOD policy prohibits the establishment of a new legacy formatted transaction. Further, it is 

not authorized to modify an existing legacy formatted transaction to take on a new/expanded definition.

Attachment, ADC 1111

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routing/editing purposes DLA Transaction Services translates inbound DLMS into an internal 

format for internal processing and then into whatever the required format is outbound. DLA 

Transaction Services Micro Automated Routing System (DMARS) can and does perform 

edit/routing decisions based on data from the DLMS.

(3) For those customers requesting eXtensible Markup Language (XML) 

equivalent transactions for the TRA, modify the mapping process to use the Transaction Type 

Code CJ in the BR02 of the 527R as the key to recognize that this is a TRA transaction and 

should be mapped to the appropriate XSD format supporting the TRA. The transaction type 

code is resident in both the DLMS EDI format as well as the XML format. 

 (4) Modify transaction processing such that TRA information can be readily 

queried in both the LDG and WEBVLIPS. The advantage of using WEBVLIPS for queries is its 

simplicity and ease of use. However, more complex queries are needed to support Audit 

Readiness requirements for the turn-in activities; additionally, access to data more than six 

months old may be needed. To fulfill this additional need, predefined LDG scripts on the full 

history in LDG are required as indicated below. Sophisticated users can access those LDG 

queries directly in LDG; others should be able to initiate those queries from WEBVLIPS (due to 

its ease of use), but leverage the LDG history to return the results.

(a) Inquire by document number and return the TRA associated with it.

(b) Inquire by document number and return the entire history, to include the 

TRA and shipment status information.

(c) Inquire by Ship From DoDAAC and return all the TRAs sent to that 

DoDAAC for specified timeframe.

(d) Inquire by Ship From DoDAAC and return all the entire history, to 

include the TRA and shipment status information for specified timeframe.

e. Non-DLM 4000.25 Series Publications:

(1) DOD Component level procedures documenting the applicable requirements 

contained herein should be updated as necessary. 

(2) DLA Disposition Services will request changes to DOD 4160.21-M, as 

required, to implement provisions of this change once approved.

12. Proposed DLMS Change (PDC) 1111 Response Table:

Component Response to PDC 1111 Disposition

1 Army Concurs without comment. Noted.

2 Navy Concur. Noted.

Attachment, ADC 1111

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Component Response to PDC 1111 Disposition

3 Marine Corps Concurs with PDC as written including deletion of the last 

two sentences of paragraph Cl6.3.2.

Target implementation date is no sooner than October 2017. 

AIS will need modification to receive and process the new 

527 TRA transaction to update transit records as described in 

the PDC. The impact on audit readiness is noted and will be 

part of the prioritization consideration.

Noted.

4 Air Force Concur with no impact if implemented in Aug 2014.

For Integrated Logistics Solution (ILS), USAF plans to 

implement the change this calendar year. USAF has modified 

their DLMS conversion template; but is still awaiting to receive 

some 'good' test transactions to validate the change. This 

response applies only to Air Force ILS-S (Supply) (Retail 

Supply). 

Noted.

Noted.

5 DLA Concurs with comments:

1. When the field office receives a weapon, the paperwork LSN 

is placed in the LIN02/LIN03. After research and no FLIS 

NSN can be identified for this weapon, LOGSA is contacted 

who assigns an approved MCN for the weapon. This MCN 

should be reported in the TRA LIN16/LIN17. LIN16 requires a 

ZZ to be added.

2. Pass seconds in the time field for the G6204, when the G6201 

value is BV. Under the BV Time segment, DLA Transaction 

Services has asked that DSS send HHMMSS, which the PDC 

says is HHMM right now. 

3. Include Small Arms/Light Weapons (SA/LW) serial number 

and UII in DLMS 527R TRA transaction. Perpetuate from 

SA/LW serial number and/or UII included on the corresponding 

DLMS 527R Receipt transaction. Inclusion of SA/LW serial 

number and/or UII on Receipt was approved by ADC 442.

1. Concur. Qualifier ZZ added to 

LIN16. Refer to Enclosure 2, 

DLMS 527R Change Table, Row 8.

Procedure added to DLM 4000.25, 

Volume 2, Chapter 16, paragraph 

C16.6.7.4. Refer to Enclosure 3.

2. Concur. Change made to time 

format HHMMSS for qualifier BV 

in TRA transaction. Refer to 

Enclosure 2, DLMS 527R Change 

Table, Row 19.

NOTE: DLA DSS confirmed that 

seconds (SS) are passed in the TRA 

transaction only.

3. Authorize 2/REF01/250 SESerial Number qualifier, and U3-UII 

qualifier, for use with TRA as 

perpetuated from Receipt 

transaction.

Refer to Enclosure 2, DLMS 527R 

Change Table, Rows 32 and 33.

6 USTRANSCOM Concurs. Noted.

Enclosures

Attachment, ADC 1111

Page 11
ENCLOSURE 1 TO ADC 1111

Revise Procedures for Intransit Control of Materiel Turned In To DLA Disposition 

Services and Establish use of the DLMS 527R for a New TRA Transaction

DLMS 527R Disposition Services Turn-In Receipt Acknowledgement (TRA) 

Data Requirements Table

If there is no change to the data or DLMS Notes for the data, then the data element does not 

appear in the DLMS 527R Change Table at Enclosure 2. The purpose of this table, therefore, is 

to identify all data applicable to the new 527R TRA transaction.

Location 527R Implementation Convention (IC) data applicable to TRA transaction

1/ST/010 ST Segment Use segment in accordance with (IAW) DLMS 527R IC requirements

2/BR/020 BR01 Use IAW IC requirements

BR02 Transaction Type Code CJ-Confirmation

BR03 Date of Transaction Set preparation

BR09 Time of Transaction Set Preparation

1/N1/070 N101 RC – Receiving Location

N103 M4 – RIC 

N104 RIC Value for the receiving DLA Disposition Services Field Office

N106 FR – From

2/LIN/010 LIN02/LIN03 Use for materiel identification citing materiel number used by customer on the 

disposal turn-in document (DTID) (e.g., NSN, MCN, Service LSN)

LIN10 Industrial Plant Equipment Report Number, when applicable

LIN16/LIN17 Use for materiel identification (e.g., NSN, disposition services LSN, Unit of Use 

LSN, MCN) assigned at time of receipt for use in the Receipt transaction, when 

different from the DTID materiel identification

2/N9/030 N901/TN

N902

Document number

N907-01/W1

N907-02

Unique Control Number (UCN) when applicable

N907-03/60

N907-04

Suffix for 2/N907-01/030/W1 when applicable. (N907 W1=DTID or UCN)

2/RCD/040 RCD01 Use IAW 527R IC (DLA DSS defaults to 1)

RCD02 Quantity received by DLA Disposition Services Field Office

RCD03-01 Unit of Issue

2/G62/050 G6201/35 Date the carrier released the materiel.

G6201/BB Date transaction was prepared. 

G6201/BV Date receipt is posted to the Total Item Property record.

G6202 Applicable date (CCYYMMDD format)

G6203 W-Effective Time used in conjunction with G6201 codes 35 and BV

G6204 Time (HHMM format when used in conjunction with qualifier 35; HHMMSS format 

when used in conjunction with qualifier BV)

G6205 LT – Local Time

Enclosure 1, ADC 1111

Page 1
Location 527R Implementation Convention (IC) data applicable to TRA transaction

2/N9/090 N901/TG Transportation Control Number (TCN)

2/N9/090 N901/W8 Suffix Code (suffix for document number at 2/N901/030/code TN), when applicable

N902 Used as needed with N901 codes

2/NTE/110 NTE01 Item name 

NTE02 Description used as needed with NTE01 code NDP (48 character maximum)

2/LM/120 LM01 DF – DOD

2/LQ/130 LQ01/83 Supply Condition Code

LQ01/A9 Supplementary Address (SUPPADD) when applicable

LQ01/DE Signal Code when applicable

LQ01/EQ Controlled Inventory Item Code

LQ01/EI Discrepancy Indicator Code when applicable

LQ01/FD Demilitarization Code

LQ02 Used as needed with LQ01 codes

2/N1/210 N101/ZD Party to Receive Report

N102/10 10 – DoDAAC 

N104 DoDAAC value of party to receive TRA transaction

N106 TO – Message To

2/REF/250 REF01 SE – Serial Number for SA/LW

U3 – UII for SA/LW2

2/SE/350 SE Segment Use segment IAW DLMS 527R IC requirements

2 DLA Disposition Services DSS will implement inclusion of SA/LW serial number and UII at a later date, 

when implemented for the corresponding 527R Receipt per ADC 442.

Enclosure 1, ADC 1111

Page 2

 
ENCLOSURE 2 TO ADC 1111

Revise Procedures for In-transit Control of Materiel Turned In To DLA Disposition 

Services and Establish use of the DLMS 527R for a New TRA Transaction

DLMS 527R Change Table

# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

1 Introductory 

Notes

Revise DLMS introductory note 1:

DLMS Note:

1. Receiving activities use this transaction set to report both receipts and historical 

receipt information to owners and other management control activities. Owners 

use this transaction set to inquire to storage activities about the status of overdue 

receipts. For Materiel Receipt Acknowledgment (MRA), reporting activities use 

this transaction set to acknowledge, to the Inventory Control Point (ICP), the 

receipt or nonreceipt of materiel; and ICPs use this transaction set to inquire to 

the reporting activity when MRA is delinquent. DLA Disposition Service Field 

Offices use to provide Disposition Services Turn-in Receipt Acknowledgement 

(TRA) back to the activity identified in the disposal turn-in document (DTID) 

number. For Army Total Package Fielding (TPF), Unit Materiel Fielding Points 

and staging sites use this transaction set to acknowledge, to the Fielding 

Command, the receipt of materiel. This transaction encompasses the functionality 

of MILSTRAP Document Identifier Codes (DIC) D4_, D6_, DRA, DRF, DXA, 

DXB, DXC, and DXD. This transaction also accommodates the functionality of 

non-DLSS DIC as follows: DIC C2J, C2K, and C3D in support of Medical 

requirements; DIC BAY in support of Army Total Package Fielding; Distribution 

Standard System DIC Z4S, Z6S, and Z6T supplemental receipt data; and NAVSUP 

P-724 BG1/BG2 serial/lot number reporting transactions.

To identify 

new transaction 

purpose on 

cover page.

2 DLMS 

Introductory 

Note

Add ADC 1111 to DLMS Introductory note 7:

- ADC 1111, Revise Procedures for Intransit Control of Materiel Turned In To 

DLA Disposition Services and Establish use of the DLMS 527R for a New 

Disposition Services Turn-In Receipt Acknowledgement (TRA) Transaction 

(Supply/MILSTRIP).

To identify 

DLMS changes 

included in the 

DLMS IC

3 1/BR02/020 Add new Transaction Type Code:

CJ Confirmation

DLMS Note: 

1. Use to identify a Disposition Services Turn-In Receipt Acknowledgement 

(TRA) transaction. The DLA Disposition Services Field Office uses to 

acknowledge receipt of materiel turned in to DLA Disposition Services. The 

DLA Disposition Service Field Office sends the TRA transaction back to the 

activity identified in the disposal turn-in document (DTID) number. 

2. The TRA transaction is an authorized DLMS enhancement with no 

corresponding legacy DLSS DIC. Refer to ADC 1111.

To identify 

new transaction 

purpose for 

TRA 

transaction.

Enclosure 2, ADC 1111

Page 1
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

4 1/N101/070 Add new DLMS note 2 to existing qualifier RC:

RC Receiving Location

DLMS Note:

1. Use only in receipts, responses concerning overdue receipts, and historical 

receipt submissions to indicate the organization receiving or designated to receive 

materiel.

2. DLA Disposition Services Field Office uses with the Disposition Services 

Turn-In Receipt Acknowledgment transaction. Used in conjunction with N106 

code FR. to indicate the field office sending the transaction.

To document 

requirement for 

TRA.

5 2/LIN02/010 Add new DLMS note 5 to existing qualifier SW:

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN). Authorized DLMS migration 

enhancement.

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN 

will be included for cross-reference.

3. When used for a unit of use LSN applicable to part numbered items, the original 

part-numbered item LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support 

agreement. Refer to ADC 381/Approved Addendum 381A.

5. DLA Disposition Services uses with disposition services turn-in receipt

acknowledgement (TRA) transaction to cite the Service LSN used on the disposal 

turn-in document (DTID). The disposition services LSN, or an NSN if 

applicable, used in the corresponding receipt transaction to receipt the item, is 

provided at LIN16/LIN17 for a cross reference audit trail. Refer to ADC 1111.

To document 

requirement for 

TRA.

6 2/LIN06/010 Revise DLMS note for existing qualifier SW:

SW Stock Number

DLMS Note: DLA Disposition Services uses with Receipt and historical Receipt 

transactions to identify the Service local stock number (LSN). Used to track the 

Services' materiel numbers, which will not be stored in EBS. DLA Disposition 

Services will use this number for marketing purposes only. The primary materiel 

identification will be at the LIN02/LIN03. The only materiel identification that can 

be sent to DLA Disposition Services ICP (EBS) in LIN02/LIN03 is an NSN, 

Disposition Services LSN, or the "R" Less than Unit of Use LSN. Authorized DLMS 

enhancement for DLA Disposition Services. Refer to ADC 442.

Administrative 

update to 

identify 

applicable 

transaction.

Enclosure 2, ADC 1111

Page 2
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

7 2/LIN10/010 Revise DLMS note for existing qualifier EM:

EM Equipment Identification Number

DLMS Note: Use to identify the Industrial Plant Equipment Report Number. 

Authorized DLMS enhancement for use by DLA Disposition Services in receipt,

and historical receipt, and TRA transactions. Refer to ADC 442 and ADC 1111.

To document 

requirement for 

TRA. 

8 2/LIN16/010 Open LIN16 with LIN16 level DLMS notes, and add qualifier FS, SW, and ZZ

with DLMS Notes:

Product Service ID Qualifier

DLMS Note: 

1. DLA Disposition Services Field Office uses with disposition services turn-in 

receipt acknowledgement (TRA) transactions to cite the materiel identification 

that disposition services field office used in the corresponding receipt 

transaction, when different from the materiel identification on the DTID (which 

is cited at LIN02/LIN03 in the TRA transaction). Provides a cross-reference 

audit trail between the Receipt and the corresponding TRA transaction. 

Authorized DLMS enhancement. Refer to ADC 1111.

2. For DLMS, only the following codes are authorized.

SW Stock Number

DLMS Note: When applicable, DLA Disposition Services uses with TRA 

transactions to identify the disposition services LSN, scrap LSN, or unit of use 

LSN, that was used in the corresponding Receipt transaction. 

FS National Stock Number

DLMS Note: When applicable, DLA Disposition Services uses with TRA 

transactions to identify the NSN that was used in the corresponding Receipt 

transaction, when different from the materiel identification cited on the DTID.

ZZ Mutually Defined

DLMS Note: DLA Disposition Services uses with TRA transactions to identify 

the MCN assigned by the DoD small arms/light weapons (SA/LW) Registry for 

the DoD SA/LW Serialization Program, when the SA/LW was turned in with a 

Service-assigned LSN as materiel identification on the DTID.

To document 

requirement for 

TRA.

Added ZZ per 

DLA comment 

to PDC. 

9 2/LIN17/010 Open LIN17. If either LIN16 

or LIN17 is 

present, then 

the other is 

required.

LIN17 provides 

the value for 

qualifier in 

LIN16.

Enclosure 2, ADC 1111

Page 3
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

10 2/CS/020 Add new DLMS Note 2 as follows:

DMS Note: 

1. Do not use for MRA or inquiries on delinquent MRA, except for Tailored 

Vendor Relationships (TVR) MRA. TVR MRA requires use of the contract number, 

call, and line item numbers to uniquely identify lines. Additionally, TVR MRA 

requires the contract unit price.

2. Do not use with disposition services turn-in receipt acknowledgement (TRA) 

transactions.

Clarification.

11 2/N9/030 Revise the segment level DLMS Note:

DLMS Note: Must use for all nonprocurement source transactions (which 

includes all MRA, inquiry on delinquent MRA, and disposition services turn-in 

receipt acknowledgement (TRA) transactions) to identify the document number.

Documents 

requirement at 

segment level. 

Administrative 

update to 

reflect 

‘document’ 

number 

consistent with 

other DLMS 

ICs.

12 2/N901/030 Revise DLMS note for existing qualifier TN:

TN Transaction Reference Number

DLMS Note: Use to identify the transaction document number.

Administrative 

update to 

reflect the data 

name as 

transaction 

document 

number, 

consistent with 

other DLMS 

ICs.

Enclosure 2, ADC 1111

Page 4
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

13 2/N907-01/

030

Add new DLMS Note 4, renumber existing DLMS Note 4 and revise:

W1 Disposal Turn-In Document Number

DLMS Note: 

1. Use to identify the Disposal Turn-In Document (DTID) Number when provided 

as a secondary reference number. The DTID number is used by DLA Disposition 

Services as a unique number to identify property that was turned into a DLA 

Disposition Service Field Office. The value of the DTID maybe the original turn-in 

document number or may be a unique control number (UCN) assigned by the Field 

Office during receipt processing when the original DTID number is not adequate 

to uniquely identify the property.

2. The DTID, as a secondary reference number, will be populated when a turn-in 

is split into multiple shipments when sent to the Field Office (DSS). DLA 

Disposition Services requires each split shipment results in creation of a new 

Unique Control Number (UCN) upon receipt at the Field Office (DSS). When this 

occurs, the original DTID number will be populated 2/N901/030/TN as controlling 

document number with the associated suffix at 2/N901/90. The UCN will be 

populated in the DTID field as a secondary reference.

3. The DTID, as a secondary reference number, may also be populated when a 

receipt expected in one SCC is received in multiple SCCs; DLA Disposition 

Services requires each receipt differentiated by creation of a new Unique Control 

Number (UCN) upon receipt at the Field Office (DSS). When this occurs, the 

original DTID number will be populated 2/N901/030/TN as controlling document 

number. The UCN will be populated in the DTID field. (DLA Disposition Services 

uses this UCN process in place of the MILSTRAP Receipt Suffix Code whereby a 

receipt suffix code is assigned when all data elements are the same, except the 

SCC of materiel, for materiel being received).

4. Used with TRA transaction for a cross reference audit trail when the UCN is 

applicable. The TRA recipient would not recognize the UCN. The original 

DTID number will be populated at 2/N901/030/TN as controlling document 

number for the TRA transaction, with the associated suffix at 2/N901/90.

5. Authorized for DLA Disposition Services use in receipt, and historical receipt,

and TRA transactions. Use in conjunction with the controlling document number 

cited at 2/N901/030/TN. Refer to ADC 442 and ADC 1111.

To add TRA 

requirement.

Enclosure 2, ADC 1111

Page 5
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

14 2/RCD/040 Revise segment level DLMS Note 1:

DLMS Note: May use RCD Looping to report multiple quantities distinguished 

by characteristics identified through coding cited in the 2/LM/120 loop. May use 

RCD looping in receipt, historical receipt, receipt inquiry, receipt inquiry 

response, or MRA. Use of looping in this manner is a DLMS enhancement. See 

introductory DLMS note 5f.

To document 

that use of 

RCD Loop to 

report multiple 

quantities for a 

transaction, 

distinguished 

by 

characteristics 

identified 

through coding 

cited in the 

2/LM/120 loop, 

is a DLMS 

enhancement

DLA DSS does 

not use the 

looping 

enhancement at 

this time, so it 

will not be used 

for TRA at this 

time.

15 2/RCD01/040 Revise DLMS Note 3:

DLMS Note: 

1. Use with receipt, historical receipt, and disposition services turn-in receipt 

acknowledgement (TRA) transactions to assign a sequential number for each 

2/RCD/040 loop iteration. Cite a 1 in the first iteration; increase incrementally by 

one in each subsequent iteration. Use in conjunction with the controlling number 

in either the 2/CS/020 segment or the 2/N9/030 segment to uniquely identify each 

receipt.

2. When reversing a receipt transaction, cite the original unique previously 

assigned number in the original receipt transaction.

3. Authorized DLMS migration enhancement; see introductory DLMS note 5.g.

5a.

To document 

TRA 

requirement, 

and clarify that 

RCD01 is an 

authorized 

DLMS 

migration 

enhancement.

Since DSS 

does not use 

RCD looping 

as addressed at 

row 12, DLA 

DSS defaults to 

‘1’ for RCD01.

Enclosure 2, ADC 1111

Page 6
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

16 2/RCD02/040 Revise DLMS notes 1 and 2:

1. For receipts and historical receipts, RCD02 represents the quantity received; 

for inquiries on overdue receipts or responses concerning overdue receipts when 

the materiel has not been received, RCD02 represents the quantity still due in; for 

MRAs, RCD02 represents the quantity received or, for nonreceipt, the missing 

quantity (cite Discrepancy Indicator Code F in the 2/LM/120 loop); for inquiries 

on delinquent MRA, RCD02 represents the quantity of the shipment which has not 

been acknowledged or reported as not received. For TRA transactions, RCD02 

represents the quantity that the DLA Disposition Services Field Office received.

2. To reverse all or part of a receipt transaction, use a minus sign in front of the 

quantity to be reversed. Do not reverse inquiries, responses, MRAs, inquiries on 

delinquent MRA, or TRA transactions.

3. A field size exceeding 5 positions (seven for FSG 13, ammunition) may not be 

received or understood by recipient's automated processing system. See 

introductory DLMS note 5d.

To document 

requirements.

Note that the 

TRA 

transactions 

will not be 

reversed.

17 2/G6201/050 Revise DLMS Note 1 for existing qualifier 35:

35 Delivered on This Date

DLMS Note: 

Use in each receipt, historical receipt, and disposition services turn-in receipt 

acknowledgement (TRA) transaction to identify the date the carrier released the 

materiel; otherwise do not use.

To document 

requirement for 

TRA, and 

administrative 

update to 

remove DLMS 

enhancement 

note. This is 

not a DLMS 

enhancement. 

This is a 

MILSTRAP 

legacy data 

element (record 

position 73-75 

of legacy DIC 

D4_/D6_)

Enclosure 2, ADC 1111

Page 7
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

18 2/G6201/050 Revise DLMS Note 1 for existing qualifier BV: 

BV Recorded

1. Use in receipt, historical receipt, and TRA transactions to cite the date receipt 

is posted to the Total Item Property record; use in MRA transactions for U.S. 

forces to cite the date receipt is posted to the stock record/property account or 

equivalent; otherwise do not use. Authorized DLMS migration enhancement.

2. Use in Army Total Package Fielding receipts to identify the date materiel was 

received by unit Materiel Fielding Points (UMFP) or staging sites.

To document 

requirement for 

TRA.

To document 

this date as an 

authorized 

DLMS 

enhancement 

for use with 

receipt 

transactions. 

DLA DSS uses 

this date with 

Receipt 

transactions. 

19 2/G6203/050 Change Federal Note for existing qualifier W to a DLMS note, and revise to add 

‘seconds’ to format for use with qualifier BV format in TRA only:

W Effective Time

Federal Note:

Express time in a four position (HHMM) format.

DLMS Note:

1. Use in conjunction with codes qualifiers 35, BH, and BV only.

2. For qualifiers 35 and BH, express time in a four position (HHMM) format. 

For qualifier BV, express time in a four position (HHMM) format for receipt 

transactions; express time in a six position (HHMMSS) format for TRA 

transactions.

To document 

time formats.

20 2/N901/090 Revise DLMS Note for existing qualifier W8: 

W8 SUFFIX

DLMS Note: Use in conjunction with the transaction document number cited at 

2/N901/030 Code TN Use in non-procurement source receipts, MRAs, inquiries 

for delinquent MRA, and TRA transactions, to identify the suffix code assigned 

when a partial supply action previously occurred.

To document 

requirement for 

TRA, and 

administrative 

update to 

clarify that this 

is the suffix for 

the document 

number at 

2/N901/030.

Enclosure 2, ADC 1111

Page 8
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

21 2/N901/090 Revise DLMS Note 3 for existing qualifier TG: 

TG Transportation Control Number (TCN)

DLMS Notes:

1. Must use TCN with inquiries on delinquent MRA.

2. Use with MRA and receipt transactions when available. Authorized DLMS 

migration enhancement; see introductory DLMS note 5g.

3. DLA Disposition Services Field Offices shall must include the TCN provided in 

the 856S Shipment Status, or on the shipment documentation (e.g., Military 

Shipping Label, Bill of Lading), in the receipt, historical receipt, and TRA

transaction. Refer to ADC 442 and ADC 1111. 

To document 

requirement for 

TRA.

22 2/NTE01/110 Add new qualifier NPD with DLMS note:

NPD Nameplate Data

DLMS Note: DLA Disposition Services Field Office uses to provide the item 

name. The field office uses one repetition of the NTE segment to provide item 

name in the disposition services turn-in receipt acknowledgement (TRA) 

transaction to identify property received. Item name can be up to 48 

characters. Authorized DLMS enhancement. Refer to ADC 1111.

To document 

requirement for 

TRA.

23 2/NTE01/110 Revise DLMS Note for existing qualifier OCA:

OCA Other Current Asset Description

DLMS Note: DLA Disposition Services users may use up to 5 repetitions of the 

NTE segment to provide a description of Disposal Turn-in document (DTID) 

materiel. DLA Disposition Services uses with receipt and historical receipt

transactions. Not used with TRA transactions. Authorized DLMS enhancement 

for use by DLA Disposition Services. Refer to ADC 442 and ADC 1111.

To document 

applicable 

transactions, 

and clearly 

state this data 

is not used with 

TRA 

transaction. 

24 2/LQ01/130 Revise DLMS Note for existing qualifier 83:

83 Supply Condition Code

DLMS Note: Use to identify the materiel condition for the 2/RCD02/040 quantity. 

Must use in receipt and historical receipt, receipt inquiry, response to receipt 

inquiry, and disposition services turn-in receipt acknowledgement (TRA) 

transactions.

To document 

requirement for 

TRA.

Enclosure 2, ADC 1111

Page 9
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

25 2/LQ01/130 Revise DLMS Note 2 for existing qualifier A9:

A9 Supplemental Data

DLMS Note:

1. Use to identify supplemental address/data.

2. During the DLSS/DLMS transition, this field will be used to perpetuate/populate 

the DLSS Supplementary Address (SUPPADD) field During this time, field size is 

restricted to 6 positions; see introductory DLMS note 5d. For receipt, historical 

receipt, receipt inquiry, and response to receipt inquiry transactions, enter or 

perpetuate SUPPADD, otherwise leave blank. For MRA transactions, 

perpetuate from receipt transaction; or for total or partial nonreceipt, perpetuate 

from due-in record. For TRA transactions, perpetuate from receipt transaction. 

Refer to ADC 1111.

3. Expanded use of this field for supplemental data without size restriction is a 

DLMS enhancement; see introductory DLMS note 5a.

4. Under full DLMS, the requirement to pass activity address information within 

the supplement data field will be streamlined. Activity address data previously 

contained in the SUPPAAD will be reflected exclusively in the N1 segment. Future 

streamlined data; see introductory DLMS note 5c

To document 

requirement for 

TRA, and 

administrative 

update to 

clarify 

requirement for 

other 

transactions.

26 2/LQ01/130 Add new DLMS Note 1 for existing qualifier DE:

DE Signal Code 

DLMS Note:

1. For receipt, historical receipt, receipt inquiry, and response to receipt inquiry 

transactions, enter or perpetuate signal code, otherwise leave blank. For MRA 

transactions, perpetuate from receipt transaction; or for total or partial 

nonreceipt, perpetuate from due-in record. For TRA transactions, perpetuate 

from receipt transaction. Refer to ADC 1111.

2. Future streamlined data; see introductory DLMS note 5c.

To document 

requirement for 

TRA, and 

administrative 

update to 

clarify 

requirement for 

other 

transactions.

27 2/LQ01/130 Add new DLMS Note 2 for existing qualifier EI, and renumber current note 2:

EI Discrepancy Indicator Code

DLMS Note: 

1. Use in MRA transactions to acknowledge receipt of a discrepant shipment.

2. DLA Disposition Field Office uses in TRA transaction to acknowledge receipt 

of a discrepant shipment. Refer to ADC 1111.

3. Use for intra-Army receipt transactions from other than procurement instrument source 

to identify the type of materiel discrepancy that exists upon receipt of materiel for the Army 

Single Stock Fund. Army enters this code in MILSTRAP legacy DIC D6_ multiuse field at 

rp 80. Authorized Army DLMS migration enhancement for intra-Army use in receipt (other 

than procurement instrument source) transactions. Refer to ADC 272.

To document 

requirement for 

TRA.

Enclosure 2, ADC 1111

Page 10
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

28 2/LQ01/130 Revise DLMS Note for existing qualifier EQ:

EQ Controlled Inventory Item Code

DLMS Note:

1. For mapping products, use to identify the Controlled Inventory Item Code. 

Authorized DLMS migration enhancement. See DLMS introductory note 5g.

2. Authorized DLMS enhancement for use by DLA Disposition Services in receipt,

historical receipt and TRA transactions. Refer to ADC 442 and ADC 1111.

To document 

requirement for 

TRA.

29 2/LQ01/130 Revise DLMS Note for existing qualifier FD:

FD Demilitarization Code

DLMS Note: Authorized DLMS enhancement for use by DLA Disposition 

Services in receipt, historical receipt and TRA transactions. Also used for RCP 

receipt. Refer to ADC 442 and ADC 1111.

To document 

requirement for 

TRA

30 2/N101/210 Add new note 5 for existing qualifier ZD:

ZD Party to Receive Reports

DLMS Note:

1. Use in MRA transactions to cite additional organizations requiring MRA.

2. Use in Navy Commercial Asset Visibility (CAV) receipts to identify the party to 

receive report. CAV expresses party to receive report as a DoDAAC (N903 code 

10). CAV use is an authorized DLMS migration enhancement. See DLMS 

introductory note 5g.

3. Used between Navy and DLA for Navy MRAs submitted directly to other 

Component SoS, so that DLA will be able to support follow-on actions on behalf of 

the Navy under a DLA industrial activity support agreement. Refer to ADC 377.

4. Use in receipt transactions to identify additional organizations requiring 

notification of receipt when the receipt is related to a PQDR exhibit.

5. Disposition Services Field Office uses with disposition services turn-in receipt 

acknowledgement (TRA) transaction to identify the DoDAAC of the recipient of 

TRA transaction. This will be the DoDAAC of the activity identified in the 

disposal turn-in document (DTID) number. Refer to ADC 1111.

To document 

requirement for 

TRA

31 2/N103/210 Add new DLMS Note 4 to existing qualifier 10:

10 Department of Defense Activity Address Code (DoDAAC)

DLMS Note:

1. DLMS enhancement; see introductory DLMS note 5a. 

2. CAV uses for receipts in conjunction with N101 codes Z4 and ZD.

3. Authorized DLMS enhancement for Inter-Service Ammunition use with N101 

code RC to identify consignee DODAAC (DIC BG1/BG2 rp 66-71). Refer to ADC 

261 and ADC 445.

4. DLA Disposition Services Field Office uses in the TRA transaction with N101 

code ZD.

To document 

requirement for 

TRA.

Enclosure 2, ADC 1111

Page 11
# Location DLMS 527R Revisions for 

Disposition Services Turn-In Receipt Acknowledgement (TRA)

Reason

32 2/REF01/250 Revise DLMS Note 2 for existing qualifier ‘SE’:

SE Serial Number

DLMS Note:

1. Use to identify the serial number (when code U3 is not used). Use this qualifier 

for unique item tracking based upon the serial number.

2. Commercial Asset Visibility (CAV) uses in receipts to identify the serial 

number of the repair item.

3. Authorized DLMS enhancement for DLA Disposition Services use in receipt,

and historical receipt, and TRA to identify the serial number for Small Arms/Light 

Weapons (SA/LW) or industrial plant equipment. For the Receipt, the serial 

number is used by both the DLA Disposition Services Field Offices and the DLA 

Disposition Services ICP. For the TRA, DLA Disposition Services Field Office 

provides the serial number to the TRA recipient. Refer to ADC 442 and ADC 

1111.

4. DLMS enhancement. See introductory DLMS note 5a.

Added per DLA 

comment to 

PDC. 

Documents

requirement for 

TRA consistent 

with ADC 442 

which 

authorized 

inclusion of 

SA/LW serial 

number in the 

corresponding 

Receipt 

transaction. 

33 2/REF01/250 Revise DLMS Note 2 for existing qualifier ‘U3’:

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use to identify the UII. Place UII value in REF03. The UII may not exceed 50 

characters in accordance with UID Policy. A data maintenance action was 

approved in version 5020. The approved code/name is "UII - Department of 

Defense Unique Item Identifier.

2. Authorized DLMS enhancement for DLA Disposition Services use in receipt,

and historical receipt, and TRA to identify the UII for SA/LW or industrial plant 

equipment. For the Receipt, the UII is for use by both the DLA Disposition 

Services Field Offices and the DLA Disposition Services ICP. For the TRA, DLA 

Disposition Services Field Office provides the UII to the TRA recipient. Refer to 

ADC 442 and ADC 1111.

3. Authorized DLMS migration enhancement. See DLMS introductory note 5g.

Added per DLA 

comment to 

PDC. 

Documents

requirement for 

TRA consistent 

with ADC 442 

which 

authorized

SA/LW UII in 

corresponding 

Receipt 

transaction. 

Supports 

emerging 

IUID) 

requirements 

for use of UII.

Enclosure 2, ADC 1111

Page 12
ENCLOSURE 3 TO ADC 1111

Revise Procedures for Intransit Control of Materiel Turned In To DLA Disposition Services 

and Establish use of the DLMS 527R for a New TRA Transaction

Revise DLM 4000.25, Volume 2, Chapter 16 as shown. Changes are shown in bold red italics 

or double strikethrough:

(1) Administrative update to insert a new paragraph C16.1. at the beginning of 

Chapter 16, to address the DLMS transactions which are specific to DLA Disposition Services 

processes. This is an administrative update consistent with other DLMS Volume 2 chapters. 

Insert a new paragraph C16.1. STAFFING NOTE: Chapter 16 will be reissued to renumber 

all subsequent paragraphs, when it is published in Formal Change 5 to DLM 4000.25, Volume 2.

“C16.1. General

C16.1.1 Purpose. This chapter prescribes policies, procedures, and transactions relevant to 

DLA Disposition Services. These procedures establish guidelines for movement of materiel to 

DLA Disposition Services, handling and accounting for this materiel, and requisitioning DoD 

excess personal property from DLA Disposition Services. Basic procedures such as 

requisitioning, status, receipt and discrepancy reporting are documented in DLM 4000.25, 

Volume 2. This chapter augments those procedures with specific procedures related to DLA 

Disposition Services and managing DoD excess personal property.

C16.1.2. Transactions. This chapter includes the procedures applicable to the following 

DLMS transaction functions, which are not addressed in any other chapter. These 

transaction functions are DLMS enhancements with no corresponding legacy 80 record 

position transactions. The transaction functions are identified by their beginning segment 

transaction type code or report type code. See the Defense Logistics Management Standards 

Office Website for available formats 

www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp.

C16.1.2.1. Disposition Services Turn-In Receipt Acknowledgement (TRA) 

Transaction is DLMS 527R with beginning segment Transaction Type Code CJ – Confirmation 

(2/BR02/020 Code CJ).

C16.1.2.2. Disposition Category Update Transaction is DLMS 846C with beginning 

segment Report Type Code PC – Process Change Notice (1/BIA02/0200 Code PC) . 

C16.1.2.3. Disposition Category Update Response Transaction is DLMS 846C with 

beginning segment Report Type Code 09 – Progress Report (1/BIA02/0200 Code 09). Disposition 

Category Update Responses Transactions are further broken down by beginning segment Action 

Codes (1/BIA06/0200).

C16.1.2.3.1. Action Code 2 – Change (Update). DLA Disposition Services Field 

Office uses to notify the DLA Disposition Services ICP that the proposed Disposition Category 

Code DS – Disposal will be overturned with a Disposition Category Code S – Sales.

Enclosure 3, ADC 1111

Page 1
C16.1.2.3.2. Action Code CF – Confirm. DLA Disposition Services Field Office 

uses to confirm the Disposition Category Code DS – Disposal assigned to the DTID by the DLA 

Disposition Services ICP.

C16.1.2.3.3. Action Code DE – Deny. DLA Disposition Services Field Office 

uses to deny the Disposition Category Code DS – Disposal assigned to the DTID by the DLA 

Disposition Services ICP.

C16.1.2.4. Accumulation Number Update Transaction is DLMS 846C with beginning 

segment Report Type Code RA – Revision Announcement (1/BIA02/0200 Code RA). DLA 

Disposition Services ICP sends this transaction to the DLA Disposition Services Field Office to 

advise of a change in the disposition services accumulation number.”

(2) Administrative update to C16.2.1. to sepll out SA/LW first time used in chapter. 

“C16.2.1 Applicability. Refer to this manual’s Definitions and Terms for the definition of 

applicable small arms/light weapons (SA/LW).

(3) “C16.3.2. Release Confirmation. A DLMS 945A Disposal Release 

Confirmation (DRC) gives advice from the storage activity to the source of supply activity that 

initiated the DRO of supply action taken. The storage site will send the DRC when quantity 

shipped is the same quantity, when quantity shipped is greater than requested, or when quantity 

shipped is less than the quantity requested in the DRO. The source of supply materiel owner will 

use the DRC to make adjustments to inventory records. A DRC will be prepared and sent on the 

day when materiel is delivered to picked up by the carrier for shipment to DLA Disposition 

Services Field Offices. The DRC will, if appropriate, contain an Intransit Control Indicator (Code 

2I in the N9 segment) if the shipped materiel line item value is $800 or more or the item is recorded 

as pilferable/sensitive.1 Do not wait for receipt of a driver's control copy or return of a signed 

receipt copy of the DTID before preparing the DRC. When not using DLMS 945A DRC to confirm 

a shipment of materiel to DLA Disposition Services Field Offices, send The DLMS 856S Shipment 

Status provided by the storage activity to the DLA Disposition Services Field Office will 

perpetuate the Intransit Control Indicator, with Code 2I in the REF segment if shipped materiel 

line item value is $800 or more or the item is recorded as pilferable/sensitive, simultaneously with 

the DRO, DLMS 870M ICP/IMM Reply to Customer Asset Report (DIC FTR), or other transaction 

authorizing/directing shipment to disposal. This procedure is authorized when circumstances (such 

as local transfers, use of available organic transportation, or other substantiating conditions) make 

use of the DRC unnecessary.

-------

1 DLMS enhancement for future implementation.”

Staffing Note: Components are asked to review above paragraph to ensure that deletion of 

the alternative procedures described in the last two sentences is appropriate. 

(4) Insert a new paragraph C16.3.8.: 

“C16.3.8. Recycling Control Point. When materiel owners direct disposal of property held in 

the custody of DLA Distribution (using DSS) DLA Distribution will systemically screen incoming Disposal Release Orders (DLMS 940R/A5J) to determine Recycling Control Point 

(RCP) eligibility. If the disposal item qualifies for RCP marketing, materiel is issued from the 

Enclosure 3, ADC 1111

Page 2
account of the original owner who directed disposal and a DLMS 856S/AS_ shipment 

confirmation is provided. Concurrently, a DLMS 527R Receipt (Transaction Type Code D4 

with 2/LIN01/10 Code I (legacy DIC D6A functionality)) is posted to the RCP RIC S9W 

account. No DLMS 527R Disposition Services Turn-In Receipt Acknowledgement (TRA) 

transaction will be generated for materiel transferred to the RCP from a Distribution Center at 

the same location. Since there is no physical movement of the materiel when it is transferred 

to RCP ownership, it should not be considered intransit, but can be dropped immediately from 

the original owner’s property record. DLA Distribution will retain physical custody while 

materiel is offered for RTD and sales via the RCP process. 

(5) Renumber existing C16.3.8 as C16.3.9: “C16.6.3.9. Defense Automatic 

Addressing System Processing of Release Confirmations. DAAS will use...”

(6) “C16.5.1.2. Electronic Turn-In Document Process. Use of ETID for automated 

turn-ins to the DLA Disposition Services Field Office allows those military generators lacking an 

automated system to log in to ETID via the web and manually generate their DTID number or 

DTID number and suffix. ETID will have a direct interface into the ICS global record and will 

enter property qualified for Intransit tracking into the ICS on the generators behalf. For 

identification purposes, ETID will have the option to construct the DTID number or DTID number 

and suffix, document number using a unique value citing Utilization Code T in the first position of 

the serial number. This will facilitate routing of follow-ups through DLA Transaction Services’ 

DAAS to the supply system of the DoDAAC of the generator and provide the capability to monitor 

shipments/transfers to DLA Distribution Services Field Offices. When follow-up notifications on 

in-transit property are required, in addition to the systemic follow-up generated by the field office, 

the ETID application will provide notification to the generating activity responsible for the property 

via email.”

(7) C16.5.2. Intransit Control System Suspense File. The ETID interface described 

above, shipment status transactions, or any receipts processed prior to shipment status meeting ICS 

criteria (see C16.5.1.1.), will initiate the ICS suspense file maintained as part of the DLA 

Disposition Services Field Office global record. This global record will be visible and available to 

all DLA Disposition Services Field Offices as required. At a minimum, the suspense file will

contain the following data shown in Table C16.T1:

Table C16.T1. Turn-In Processing Data Requirements

DATA ELEMENT SOURCE

Original DTID Number ETID/Shipment Status/Receipt

UCN Receipt

NSN/FSC/FSG (if available) ETID/Shipment Status/Receipt

Unit of Issue ETID/Shipment Status/Receipt

Extended $ Value of Shipment (if available) Calculated from FLIS unit price

Controlled Inventory Item Code FLIS

Quantity Shipped ETID/Shipment Status

Date of Shipment ETID/Shipment Status

Quantity Received Receipt

Enclosure 3, ADC 1111

Page 3
DATA ELEMENT SOURCE

Date of Receipt Receipt

Transmission Date of Disposition Services Turn-in Receipt 

Acknowledgement (TRA) TRA

TRA Recipient DoDAAC TRA

Extended Dollar Value of Receipt Receipt

$ Value of Quantity Variance Between 

Shipment and Receipt (if any) (Internal Computation)

(8) "C16.5.4.1.7.3. DLMS 870S Supply Status with Status Code DG. Receipt of a 

DLMS 870S Supply Status with Status Code DG indicates shipment is confirmed and a signed copy 

of the DTID number or DTID number and suffix, from the field office or a digitally signed email 

from ETID confirming disposition services receipt acknowledgement, is on file for the quantity 

shipped. This closes the record in ICS for the document number in question. DLA Disposition 

Services will use its own procedures to determine why notification of receipt of materiel was not 

sent by the field office. DLA Disposition Services will keep an accessible history file record for 

two years. Additionally, the DLA Disposition Services Field Office will provide a TRA 

transaction to the DoDAAC identified by the DTID (inclusive of ETID) when the field office 

reports the receipt to DLA Disposition Services."

(9) "C16.5.4.1.7.4. DLMS 870S Supply Status with Status Code DH. Receipt of a 

DLMS 870S Supply Status with Status Code DH indicates shipment is confirmed and a signed copy 

of the DTID from the field office or a digitally signed email from ETID confirming disposition 

services receipt acknowledgement is on file, however the quantity on the DTID is different than the 

quantity on the shipment status. Further research on the quantity discrepancy is being conducted 

within Service/Agency channels. This will close the record in ICS for the document number in 

question. DLA Disposition Services will keep an accessible history file record for two years.

Additionally, the DLA Disposition Services Field Office will provide a TRA transaction to the 

DoDAAC identified by the DTID (inclusive of ETID) when the field office reports the receipt to 

DLA Disposition Services."

(10) "C16.5.4.1.9.1. Documentation Review. Supply organizations in receipt of the 

DLMS 940R Disposal Shipment Confirmation Follow-up will ensure that applicable shipping 

activities review either the signed documentation (DTID) or the TRA confirming disposition 

services receipt acknowledgement, investigate discrepancies, and provide timely responses within 

30 working days of receipt of the inquiry. Disposal Shipment Confirmation Follow-ups with 

Advice Code 36 do not require a response."

(11) “C16.5.4.1.9.2. Reserved. Filing Disposal Turn In Documents. To ensure 

required copies of the DTID number or DTID number and suffix are available, shipping activities 

will file all signed receipt copies when received from the field office. Copies will be kept for a 

minimum of two years after date of the shipment.”

(12) “C16.5.4.1.9.4. No Shipment Record/Status. If there is no record of the shipment, 

nor of generating the shipment status, and no record of either a signed copy of the DTID, or the

Enclosure 3, ADC 1111

Page 4
TRA, the DLMS 870S Supply Status with Status Code BF will be sent in response to the DLMS 

940R Disposal Shipment Confirmation Follow-up.”

(13) “C16.5.4.1.9.6. TRA/Signed DTID Receipt Not Available. If either a TRA, a 

signed copy of the DTID number or DTID number and suffix receipt, is not available, but 

investigation indicates that property was removed from the storage area and cannot be located, the 

shipping activity will do additional research as determined by the DoD Component procedures, 

including, if necessary, referral to the appropriate criminal investigative activity. The DLMS 870S 

Supply Status with Status Code DF will be sent in response to the DLMS 940R Disposal Shipment 

Confirmation Follow-up.”

(14) “C16.5.4.1.9.7. No Shipping Activity Record. If the shipping activity has no 

record of generating a DLMS 856S Shipment Status transaction, but has received either a TRA, or

a signed copy of the DTID from the Disposition Services Field Office, a DLMS 945A Disposal 

Shipment Confirmation (Transaction Type Code AZ) (MILSTRIP DIC ASZ functionality) showing 

the quantity receipted for the DTID number or DTID number and suffix will be sent in response to 

the DLMS 940R Disposal Shipment Confirmation Follow-up.”

(15) "C16.6.1.1. Document Receipt Disposition Services Turn-in Receipt 

Acknowledgement. The DLA Disposition Services Field Office will give documentation of receipt 

of the DTID number upon request by the shipping activity. NOTE: The DLA Disposition Services 

Field Offices will always supply a copy of the signed DTID, or DTID and suffix for all shipments 

containing quantity discrepancies. DLA Disposition Services Field Offices will note the difference 

in quantity received and quantity shipped on the DTID number or DTID number and suffix send a 

TRA transaction to the DoDAAC in the original DTID number; do not send the TRA transaction 

to the DoDAAC of the UCN. If the turn-in was initiated via ETID, then send the TRA 

transaction to ETID, which in turn will generate a digitally signed email to the customer 

notifying them of the disposition services receipt acknowledgement in addition to the TRA 

transaction sent to the document number DoDAAC. This action provides confirmation to the 

generator that DLA Disposition Services processed a Receipt transaction to record DLA 

Disposition Services materiel accountability and ownership for the materiel turned in, and 

provides a linkage to audit trails retained by the field office. If the DTID (DD Form 1348-1A or 

DD Form 1348-2), did not reflect a valid NSN or LSN (excluding scrap [SCC S], waste, nonappropriated fund activity, and lost, abandoned, or unclaimed privately owned personal 

property), the TRA transaction materiel identification (NSN/LSN/MCN) data field will contain 

the invalid materiel identification provided on the DTID as the primary materiel identification

(LIN02), and will include the materiel identification (valid NSN or Disposition Services LSN) 

that the field office assigned at receipt, as a secondary reference (LIN16) for an audit trail. The 

TRA will also include the original DTID number and suffix, date and time of the receipt, 

quantity received by the field office, and the DoDAAC and RIC of the from and to activity. The 

quantity received may be converted to unit of use when less than the full quantity associated with 

the DoD unit of issue."

(16) Insert a new paragraph C16.6.1.2: “C16.6.1.2. Document Retention. Audit 

capability is required for a period of time following the transmission of the TRA transaction or 

comparable digitally-signed email. The DLA Disposition Services Field Office and the 

DoDAAC receiving the TRA transaction must retain an electronic image of the complete TRA 

Enclosure 3, ADC 1111

Page 5
or comparable email, including the date and time, as part of the transaction/receiving/shipping 

history for a minimum of two years. The activity receiving the TRA or email may need to 

communicate the acknowledgement of receipt to the turn-in activity if different. Also, consistent 

with Chapter 6, paragraph 6.9 (Retention of Accountable Documentation) the DLA Disposition 

Services Field Office will still maintain scanned images of the DTID receipt documentation 

(DD-1348-1As) in EDOCS and the DoD Components will have access to EDOCS, as needed.”

(17) Renumber existing paragraph C16.6.1.2. as C16.6.1.3: “C16.6.1.3. Notify 

Shipping Activity of Quantity Error. If an error exists...”

(18) "C16.6.4.1.1. Downgrade Items Upon Receipt (at Time of Turn-in). During the 

receiving process, if the DLA Disposition Services Field Office determines the item has only scrap 

value, the item may be downgraded to scrap upon receipt. The field office will assign a Disposition 

Services Scrap LSN to replace the existing NSN or LSN found on the original DTID number or 

DTID number and suffix generated by the customer. Simultaneous with sending the DLMS 527R 

Receipt (Transaction Type Code D4) to DLA Disposition Services, the field office receipt process 

will trigger a TRA to the DoDAAC in the DTID number reflecting the LSN actually received into 

DLA Disposition Services inventory as a secondary reference (LIN16), and the materiel 

identification from the DTID at LIN02 . The TRA transaction provides confirmation that 

materiel was received and provides linkage to audit trails maintained by the field office."

(19) "C.16.6.7. Receipts of Turn-ins to DLA Disposition Services Field Offices: For 

receipt of items that have been turned in, the field office will provide DLA Disposition Services a 

DLMS 527R Receipt, (Transaction Type Code D4) with 2/LIN01/10 code I) (MILSTRAP D6A 

functionality) or J (D6B functionality), as appropriate. The DTID number or DTID number and 

suffix, which represent specific property in the same condition turned in to a specific DLA 

Disposition Services Field Office, will be passed on all field office generated receipt transactions 

and provides the level of traceability DLA Disposition Services requires. Because property 

is often turned in used, simply representing property by materiel number (e.g., NSN or 

LSN) is insufficient and the DTID number or DTID number and suffix provides the capability to 

identify and track property at a more granular level of detail. For receipt of property, the field 

offices will sign the DD Form 1348-1A/1348-2 and provide a signed digital image of the turn-in 

document via eDOCs, to confirm receipt in ICS. Simultaneous with the creation of the DLMS 

527R Receipt to DLA Disposition Services, the field office will trigger a TRA to the DoDAAC in 

the DTID number. This action provides near time confirmation that DLA Disposition Services 

picked up materiel accountability and ownership for the materiel and provides a linkage to audit 

trails retained by the field office. If the DTID DoDAAC is the activity directing the disposal 

action (not the shipping activity), it is incumbent on that activity to coordinate as necessary with 

the shipping activity to acknowledge receipt of the TRA. The TRA will include both the DTID 

number and the UCN when applicable."

(20) “C16.6.7.4. Turn-In of Small Arms/Light Weapons. When SA/LW materiel is 

received, DLA Disposition Services Field Office must identify the SA/LW by a valid NSN or DoD 

SA/LW Registry assigned management control number (MCN), in addition to a separate serial 

number for each individual weapon.

Enclosure 3, ADC 1111

Page 6
C16.6.7.4.1. Verification and Passing of SA/LW Serial Numbers. During the prereceipt process, the field office will sight verify the serial number(s) received. At time of To report 

the receipt, the field office will include those serial numbers in the DLMS 527R Receipt transaction 

sent to DLA Disposition Services and also send a DLMS 140A, Transaction Code R, Receipt, to the 

DLA SA/LW registry and the generating activity’s SA/LW registry. Receipt reporting to DLA 

Disposition Services and SA/LW registry receipt reporting must be within applicable 

MILSTRAP/DLMS time standards. There is a “many-to-one” relationship between a weapon 

serial number and DTID number or DTID number and suffix; therefore, the weapon serial number 

will be looped on the DLMS 527R Receipt transaction. The DLMS 140A transaction has a “oneto-one” relationship for weapon serial numbers. The system produces two DLMS 140A 

transactions to each generating activity. For example, each DLMS 527R Receipt transaction for 

SA/LW will contain the DTID number or DTID number and suffix and a specific weapon serial 

number for each individual weapon; (e.g., if ten weapons make up the DTID number or DTID 

number and suffix quantity), DLA Disposition Services will receive one Receipt transaction for that 

DTID number or DTID number and suffix, with ten unique serial numbers). Additionally, that 

same receipt transaction produces 20 DLMS 140A transactions (e.g., ten outbound to the DLA 

SA/LW registry and ten outbound to the generating activity). 6

C16.6.7.4.2. Materiel Identification on Disposition Services Turn-In Receipt 

Acknowledgement (TRA). When the field office receives a SA/LW identified by a Service LSN or 

invalid materiel identification, the field office conducts research to determine the valid NSN. If 

the field office cannot identify a valid NSN for the weapon, the field office contacts the DoD 

SA/LW Registry to obtain an MCN in accordance with Chapter 18 procedures. The field office 

uses the valid NSN, or the DoD SA/LW Registry assigned MCN, as the primary materiel 

identification in the 527R Receipt transaction at 2/LIN02/LIN03/010. The field office receipt 

process will trigger a TRA transaction sent to the DoDAAC in the original DTID number. When 

the materiel identification in the Receipt transaction differs from that provided in the DTID, the 

TRA will reflect the DTID materiel identification as the primary identification (LIN02/LIN03) 

and the valid NSN, or DoD SA/LW Registry assigned MCN, actually received into DLA 

Disposition Services inventory as a secondary identification (LIN16/LIN17). Inclusion of both 

materiel identification numbers in the TRA transaction provides linkage to audit trails 

maintained by the field office. The TRA transaction will include the SA/LW serial number(s) 

reported in the corresponding 527R Receipt transaction.7

6 DLA advised that use of the SA/LW serial number will not be implemented initially in the 527R Receipt 

transaction at the field offices. DLA must provide the Defense Logistics Management Standards Office

(DLMSO) with their planned Distribution Standard System (DSS) implementation date when known.

7

DLA advised that the DLA Disposition Services Field Offices will not include the SA/LW serial number 

in the 527R TRA transaction as part of TRA initial implementation. DLA must provide DLMSO their 

planned implementation date for including the SA/LW serial number in the TRA, when known. 

(21) "C16.6.7.6.10. WP – Wash Post. Property may have previously processed as RIP 

pending sale, reutilization, transfer, or donation. Once the customer is available to remove the 

property from generator’s location, the field office will send a DLMS 527R Receipt, with 

Disposition Services Indicator WP, and the appropriate Disposition Category Code of SL or RU. 

The receipt quantity will be added to the field office and DLA Disposition Services’ inventory 

records, then immediately dropped. The field office will use the WP indicator to generate an 

Enclosure 3, ADC 1111

Page 7
internal DLMS 940R MRO to drop the DTID number or DTID number and suffix (requisitioned 

quantity) from its inventory balance. Simultaneous with the creation of the DLMS 527R Receipt

(Transaction Type Code D4), with Disposition Services Indicator WP to DLA Disposition 

Services, the field office will trigger a TRA transaction to the DoDAAC in the DTID number to 

provide notification that materiel has been receipted and DLA Disposition Services processed a 

Receipt transaction to pick up materiel accountability and ownership for the materiel. The TRA 

will be provided to the DoDAAC in the DTID.”

(22) "C16.6.8. Disposition Category Code Assignment and Associated Action. When 

generators turn-in materiel under a DTID number or DTID number and suffix to a DLA Disposition 

Services Field Office, the field office will send DLA Disposition Services a non-DLMS 

synchronous real-time transaction to request disposition category assignment. Depending upon the 

characteristics of the DTID number or DTID number and suffix property, DLA Disposition 

Services’ response will assign one of the following five Disposition Category Codes: Reject (RJ), 

Research (RS), Reutilization (RU), Sales (SL), or Disposal (DS). After the DLA Disposition 

Services Field Office receiver verifies the receipt disposition category assignment from DLA 

Disposition Services, the field will send a DLMS 527R Receipt transaction with the appropriate 

disposition category code (see C16.6.8.1 and C16.6.8.2. Simultaneous with the generation of the 

DLMS 527R Receipt transaction (Transaction Type Code D4) to DLA Disposition Services, the 

field office will trigger a TRA transaction to the DoDAAC in the DTID number. This action 

provides near time confirmation to the generator that DLA Disposition Services processed a 

Receipt transaction to pick up materiel accountability and ownership for the materiel and 

provides a linkage to audit trails retained by the field office."

 

Enclosure 3, ADC 1111

Page 8
DLM 4000.25-2, Month xx, 2014

Change xx

ENCLOSURE 4 TO ADC 1111

Revise Procedures for Intransit Control of Materiel Turned In To DLA Disposition 

Services and Establish use of the DLMS 527R for a New Disposition Services Turn-In 

Receipt Acknowledgement (TRA) Transaction

AP2.17. APPENDIX 2.17

DISCREPANCY INDICATOR CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphabetic

EXPLANATION: A one-digit code.

Used in the Material Receipt Acknowledgement (MRA) 

transaction to indicate when a supply or transportation 

discrepancy or product quality deficiency affects the receipt 

posting and/or MRA process. MRA is DLMS 527R with 

Transaction Type Code TH or legacy DIC DRA/DRB.

Discrepancy Indicator Codes A, D, E, and F may also be used 

with DLMS 527R Disposition Services Turn-In Receipt 

Acknowledgement (TRA) transaction when acknowledging 

receipt of a discrepant/deficient shipment. TRA is DLMS 527R 

with Transaction Type Code CJ. TRA is a DLMS enhancement 

with no legacy DIC. Refer to ADC 1111.

Select codes may be used with intra-Army Receipt (Other than 

Procurement Instrument Source) transactions (legacy DIC 

D6_/DLMS 527R with Transaction Type Code D4)

RECORD POSITIONS: 63 of MRA (DIC DRA/DRB)

80 (intra-Army use only) of Other Than Procurement Instrument 

Source Receipts 

(DIC D6_).

DLMS SEGMENT/QUALIFIER LQ Segment, LQ01 Data Element ID 1270 Qualifier

“EI – Discrepancy Indicator Code”

Enclosure 4, ADC 1111

Page 1
DLM 4000.25-2, Month xx, 2014

Change xx

CODES USED WITH MRA and select codes (A, D, E, and F) used with TRA:

CODE DEFINITION

A SDR being submitted. (Excludes shortage and partial or total nonreceipt). 

B No record of requisition. (Use in DIC DRB reply to DIC DRF follow-up if there is no 

record of the requisition and the materiel has not been received.) In DLMS use with 527R 

MRA in response to a follow-up (identified by beginning segment BR02 code TH with 

BR06 Action Code V).

C Reserved for future DoD assignment.

D Transportation discrepancy report being submitted. (Excludes shortage and partial or total 

nonreceipt.)

E Product quality deficiency report being submitted.

F Shortage or partial or total nonreceipt. 

When used with MRA transaction, the quantity not received is entered in legacy DIC 

DRA/DRB record positions 25-29 of MRA or in DLMS 527R MRA 2/RCD02/040. 

When used with TRA transaction, the quantity received is entered in DLMS 527R 

2/RCD02/040. 

G Nonreceipt due to extended transit time. (Use in DIC DRB reply to DIC DRF follow-up, if 

more time is needed to pick up the materiel.) Only for use by Navy ships and only when 

materiel is being held at a Navy Local Logistics Support Center or Materiel Processing 

Center. In DLMS use with 527R MRA in response to a follow-up (identified by beginning 

segment BR02 code TH with BR06 Action Code V). 3

H-L Reserved for future DoD assignment.

M-T See below

U Reserved for future DoD assignment.

V MRA is based on a systemic virtual receipt. MRA is generated from virtual receipt 

transaction which the Navy industrial site (Navy Shipyard/Fleet Readiness Center) created 

from a Supply Status transaction (DLMS 870S) with Status Code ‘PD’. Authorized for 

Navy and DLA use in DLMS 527R MRA under Supply, Storage and Distribution/Inventory 

Management and Stock Positioning (SS&D/IMSP). Refer to ADC 372.

W Reserved for future DoD assignment.

3 Refer to ADC 474. As required by DoD 4140.1-R DODM 4140.01, the DoD Components must provide 

implementation status for this approved change. DLA has identified their earliest possible implementation as the 

latter half of fiscal year 2013.

Enclosure 4, ADC 1111

Page 2

 
DLM 4000.25-2, Month xx, 2014

Change xx

CODES USED WITH MRA and select codes (A, D, E, and F) used with TRA:

CODE DEFINITION

X Discrepant receipt, other than shortage and partial or total nonreceipt, which does 

not meet qualifying criteria for discrepancy report submission.

Y-Z Reserved for future DoD assignment.

CODES USED WITH INTRA-ARMY RECEIPT (OTHER THAN PROCUREMENT INSTRUMENT 

SOURCE) TRANSACTIONS (DLMS 527R Receipt/legacy DIC D6_):

CODE DEFINITION

M Damaged Receipt (for intra-Army use)

N Receipt Storage (for intra-Army use)

O Reserved for future DoD assignment

P Receipt Overage (for intra-Army use)

Q Wrong Material (for intra-Army use)

R Duplicate Receipt (for intra-Army use)

S Receipt previously processed as a Materiel Receipt Discrepancy (for intra-Army use)

T Condemned Upon Receipt or Shelf-Life Expired (for intra-Army use)

Enclosure 4, ADC 1111

Page 3
ENCLOSURE 5 TO ADC 1111

Revise Procedures for Intransit Control of Materiel Turned In To DLA Disposition 

Services and Establish use of the DLMS 527R for a New TRA Transaction

Elements to the Monthly Query Management Facility (QMF) turn in report. This is the 

interim solution to the MILSTRIP mandated "Quarterly Intransit to DLA Disposition 

Services Report"

Data elements of the monthly turn in report:

SITE_ID - Disposition Service Site

DTID_INIT - Original Turn in Document 1348 FSC_INIT - Original Federal Supply Code

NIIN_PPRWRK - Original National Item Identification Number on paperwork

NIIN_INIT - Original National Item Identification Number in system

DFN - Noun Name

DEMIL_CD - Demilitarization Code

DEMIL_CD1 - Demilitarization Code (this code is pulled from two different tables and this 

report does not combine, only one column will have code not both columns) QTY_PPR_WORK 

- Original turn in quantity

UI_INIT- unit of issue, Feet, Each, pounds,,, 

UPRICE_INIT - Price from turn in document COND_CD_INIT - the Supply condition code 

provide by the Generator

TYPE_TURN_IN_INIT- Is this Item US - Usable, DG - Downgrade to scrap, SC - Scrap, HW -

Haz waste, HM - Haz material......

COL2 (Title to change) - Turn in date

Sample Report:

SITE

_ID

DTID FS

C

NIIN_PPR

WRK

NIIN DFN DEMIL

_CD

QTY_R

CVD

U

I

UPRIC

E

COND

_CD

TYPE_TUR

N_IN

TMSTMP_C

RTD

RCA

D

CH0TVC407

10028 

16

15

0131950

91 

013195

091 

COUPLING,

DRIVE SHAF 

C 1 E

A

7507.

00

H US 2014-06-

03-

11.04.45.2

73590

RCA

D

CH0TVC409

10099 

16

15

0111258

97 

011125

897 

SHAFT 

ASSY,DRIVE 

C 1 E

A

17065

.00

H US 2014-06-

02-

12.50.50.4

16316

RCA

D

CH0TVC409

20013 

16

80

0111485

24 

011148

524 

NOZZLE,FLI

GHT REFUE 

D 1 E

A

1562.

11

H US 2014-06-

02-

15.38.46.1

01336

RCA

D

CH0TVC409

40004 

16

80

DS DSMISC

AIR 

AIRCRAFT 

ACCESSORI

ES, 

COMPONE

NTS, MISC 

D 1 E

A

85.00 H US 2014-06-

02-

12.52.03.4

56872

RCA

D

CH0TVC410

60002 

16

15

DS DSHELO

BLD 

HELO 

ROTOR 

BLADES, 

DRIVE 

MECH. 

D 1 E

A

9468.

00

H US 2014-06-

07-

11.51.09.5

89493

Enclosure 5, ADC 1111

Page 1