DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 9, 2017

MEMORANDUM FOR JOINT PHYSICAL INVENTORY WORKING GROUP (JPIWG) 

MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1228,

Revise DLMS 846P Physical Inventory Request and 846R Location Reconciliation 

Request to Enhance End of Day/Reconciliation Process

The attached changes to DLM 4000.25, Defense Logistics Management Standards, and 

DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP) are approved for implementation in June 2017. The Enterprise Business 

Standards Office will post updated DLMS Implementation Conventions (ICs) to the DLMS Web 

at www.dlmso.dla.mil/elibrary/TransFormats/140_997.asp, within 10 days from the above date.

 Addressees may direct questions to Mr. Rafael Gonzalez, JPIWG Chair, email: 

Rafael.Gonzalez@dla.mil. Others may direct questions to their respective Service or Agency 

designated JPIWG representative. A list of current JPIWG representatives by Service is available 

at http://www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp. 

 

 

 

HEIDI M. DAVEREDE

Program Manager

Enterprise Business Standards Office 

Attachment

As stated 

cc: 

ODASD (SCI)

Supply Process Review Committee (Primary and Alternate representatives)
Attachment, ADC 1228

Page 1

Attachment to ADC 1228

Revise DLMS 846P Physical Inventory Request and 846R Location 

Reconciliation Request to Enhance End of Day/Reconciliation Process

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. John “Jack” Dillon, HAF/A4PT; 937-904-0815; DSN: 674-0815; or 

email: john.dillon.2.ctr@us.af.mil

b. Functional POC: Mr. Colquitt “Quitty” Lawrence, HAF/A4LR; 703-692-2348; DSN: 222-

2348; or email: colquitt.lawrence.civ@mail.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Inventory

b. Primary/Secondary Functional Process: Inventory End-of-Day (EOD)/Reconciliation 

Process/Government Furnished Property Accountability (GFP-A)

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures

b. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 1, Appendix 2 

Terms and Definitions

c. DODM 4140.01, Volume 5, DOD Supply Chain Materiel Management Procedures: 

Delivery of Materiel 

d. ADC 1224, Requirements for Air Force Government Furnished Materiel (GFM) 

Accountability including Identification of the Contractor Inventory Control Point (CICP), the Physical 

Location of Materiel, the Authorizing Procurement Instrument Identifier (PIID), Disposal Information 

in the Issue Transaction, and Enhanced Data Content in Inventory-Related Transactions, December 1, 

2016

e. ADC 1225, Revise DLMS 527R Receipt Transaction for Intra-Air Force Government 

Furnished Materiel (GFM) Accountability to include Identification of the Contractor Inventory Control 

Point (CICP), Addition of Moving Average Cost (MAC), and Authorization to use Latest Acquisition 

Cost (LAC) and Acceptance Date, December 12, 2016

f. ADC 1238, Revise DLMS 527R Materiel Receipt Acknowledgement (MRA) and 

Disposition Services Turn-In Receipt Acknowledgement (TRA) Transactions to Allow Air Force 

Contractor Inventory Control Points (CICP) to Forward Transaction Images in Support of Air Force 

Government Furnished Materiel (GFM) Accountability, September 20, 2016

g. DODI 5000.64 “Accountability and Management of DOD Equipment and Other 

Accountable Property, May 19, 2011
Attachment, ADC 1228

Page 2

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change impacts procedures and transaction content 

associated with inventory reconciliation. There are two parts to this change. Subparagraph (1) below 

applies to all DOD Components. Subparagraph (2) below only applies to the US Air Force (USAF)

Government Furnished Property accountability (GFP-A) program.

(1) Revise the EOD/reconciliation process under Physical Inventory Control 

procedures to implement the transmission of all historical DLMS 940R and 945A as part of a response 

to the DLMS 846P Transaction History Request. Additionally, this change clarifies the definition and 

use of the term “Available for Issue Balance,” as part of the EOD/reconciliation process. This balance 

refers to the total balance on-hand minus property allocated to fulfill release orders. 

(2) For USAF GFP-A accountability only, revise the EOD/reconciliation process to: 

(a) Add Materiel Release Advice Count (Materiel/Disposal Release 

Confirmation) to the transmission of the DLMS 846P EOD Transaction Count. The Materiel Release 

Advice Count represents the number of Materiel Release Confirmation (MRC) and Disposal Release 

Confirmation (DRC) transactions sent by the USAF CICP during the day or month being reconciled. 

The USAF CICP will transmit the sum total for combined MRC and DRC transactions as a single 

value.

(b) Add Materiel Acknowledgement Count to the transmission of the DLMS 

846P EOD Transaction Count. The Materiel Acknowledgment Count represents the number of MRA 

and TRA transactions received by the USAF CICP during the day or month being reconciled. The 

USAF CICP will transmit the sum total for combined MRA and TRA transactions as a single value. 

(c) Add USAF GFP Intransit Balance to the DLMS 846R Location 

Reconciliation Request. This document defines the term “Intransit Balance” as the total quantity of 

confirmed shipments without a matching receipt acknowledgment excluding property issued for local 

disposal, internal USAF CICP deliveries, and customer pick-up. For property issued under these 

exclusions, the USAF GFP-A accountable property system of record (APSR) will not retain an owner 

property record; therefore, intransit tracking is not required. 

(d) Add a new process for the systemic reconciliation of all item record 

transactions and balances on a monthly basis. The reporting requirement includes all item records with 

or without any transactional activity during the course of the month. This process will follow the same 

procedural steps as the EOD/reconciliation process and may not always require physical inventory. 

The USAF CICP will still need to perform at least one annual reconciliation in accordance with DLM 

4000.25, Volume 2, Chapter 6 Physical Inventory Controls.

b. Background:

(1) Applicable to all DOD Components: The EOD day/reconciliation process uses a 

number of DLMS transactions, including the DLMS 867I Issue transaction, to reconcile records 

between the storage activity and the owner. The storage activity generates an issue transaction after 

the system confirms that sufficient on-hand balance is available to fulfill the materiel release order 
Attachment, ADC 1228

Page 3

(MRO) or disposal release order (DRO). The system then updates the available for issue balance 

accordingly. Most Component owners use the MRC/DRC instead of the Issue transaction to 

decrement their inventory balance. The use of the MRC/DRC could result in a balance mismatch 

between the owner balance and the available for issue balance reported by the storage activity. Using 

different methods to decrement inventory balance could potentially translate into unnecessary 

inventory adjustments. 

(a) Current MILSTRAP/DLMS guidance (manual and DLMS 940R and 945A 

implementation conventions (ICs)) documents the requirement and procedures to transmit the release 

orders and advice as transaction history. The DLMS 940R and 945A ICs have a placeholder for this 

requirement pending implementation. Until now, only balance affecting transactions (Receipts DLMS 

527R, Issues DLMS 867I, and Inventory Adjustments DLMS 947I) were included when the storage 

activity responded to a transaction history request. This change authorizes the transmission of 

historical Materiel/Disposal Release Orders and Materiel Release Advice transactions, listed under 

Requested Change in Detail, as part of the storage activity response to the transaction history request 

initiated by the owner. The transmission of historical transactions provides additional information to 

the owner that can be beneficial for the resolution of a balance mismatch, reducing the amount of

unnecessary inventory adjustment actions.

(b) This change also clarifies the definition and use of the term “Available for 

Issue Balance” as part of the EOD/reconciliation process. This balance refers to the total balance onhand minus property allocated to fulfill release orders.

(2) The term CICP represents a contractor assigned to the primary responsibility of 

materiel management for a group of items either for a particular Military Service or for the Department 

of Defense as a whole. In addition to integrated materiel management (IMM)/inventory control point 

(ICP) functions, a CICP may perform other logistics functions to support a particular Military Service 

or for a particular end item (e.g., centralized computation of retail requirements levels and engineering 

tasks associated with weapon system components).

(a) For the purpose of DLMS logistics procedures, the term CICP also identifies 

Contractor Operated and Maintained Base Supply (COMBS) contractors whose support includes 

supply of aircraft; engine and support equipment components, materiel, and consumables; as well as 

off-aircraft repair, overhaul, and replenishment. COMBS contractors are responsible for having 

inventory on hand to perform off-aircraft maintenance and the repair of turned-in parts. COMBS 

contractors perform both wholesale and retail functions.

(b) CICPs are required to maintain and report accountability for Air Force-owned 

contractor-managed and possessed property. However, Air Force accountability is incomplete for 

contractor-managed and possessed Air Force-owned property due to the Air Force inability to track 

end-to-end logistics and financial transactions, provide total asset visibility, and report property 

inventory values in an accurate and timely manner. DODM 4140.01 Volume 5 (Reference 3.c.), 

Enclosure 3, Subparagraph 2.b.(4)(e), requires Service owning materiel managers to:

“Take applicable actions necessary to ensure that the physical on-hand quantity and the total 

item property record quantity are in agreement for all DoD materiel that is not in the physical 

custody of DoD storage activities. For example, owning materiel managers will ensure 

accuracy for property records whereas contractors are responsible for the physical custody of 

government-owned inventory located at contractor facilities or DoD storage activities.” 
Attachment, ADC 1228

Page 4

(c) The USAF chartered the Government Furnished Property - Accountability 

(GFP-A) Capability Initiative to provide property accountability/control of contractor-managed and 

possessed Air Force-owned property through implementation of standard and integrated Air Force 

logistics and contractor processes to address a material weakness on the USAF financial statements. 

This capability will establish and maintain accountable inventory records for GFP-A which accurately 

reflect current quantity, status, location, condition and authorizing contract as well as establish an audit 

trail to update and track end-to-end logistics and financial transactions. This change is one of a series 

of DLMS changes supporting the USAF GFP-A Capability Initiative (refer to Reference 3.d., 3.e., 

3.f.).

(d) Contractor-managed and possessed GFP-A refers to one type of government 

furnished property and is the sole focus of this initiative. The above problem statement does not apply 

to the other types of GFP-A as the Air Force has solutions in place to report logistics and financial 

data. The USAF GFP-A APSR) will only report Air Force-owned property as established under the 

GFP-A Capability Initiative. USAF CICPs often use commercially available inventory management 

systems to manage and record Air Force-owned property affecting accounting transactions. The USAF

selected the DPAS as its APSR for contractor-managed and possessed Air Force-owned GFP-A. 

(e) USAF CICPs, using an inventory management system, will provide their 

transactions received from their trading partners to DPAS via Defense Automated Addressing System 

(DAAS) using the required DLMS formats. This is over and above the transmission of the applicable 

DLMS transactions between the USAF CICP and the CICP’s warehouse or subcontractor when using 

external communication (outside the inventory management systems) for the various logistics 

processes discussed in this ADC. DPAS will be a mirror image of the USAF CICP’s inventory 

management systems. Various changes in DLMS transactions are required in order to maintain 

accuracy between systems. 

(f) USAF CICPs, using their own inventory management systems, will transmit

images of DLMS 527R MRA and DLMS 527R TRA transactions to update intransit balances on the 

USAF GFP-A APSR (Defense Property Accountability System (DPAS)) via DAAS. MRA/TRA 

transactions must be forwarded to DPAS to close out intransit balances (refer to Reference 3.f.).

(g) At the end of each day, all balance affecting transactions must undergo an end 

of day reconciliation process. This reconciliation will include the inventory balance in the warehouse, 

and the intransit balance to a customer. DODI 5000.64 (Reference 3.g.) requires contractors to 

maintain accountability of intransit property until the receiving activity provides receipt 

acknowledgement. Therefore, USAF GFP-A APSR and contractor inventory and intransit balances 

must match.

(h) At the end of each month, all GFP items must undergo an end of month 

reconciliation process. The reporting requirement will include all item records with or without any 

transactional activity during the course of the month. This reconciliation will include the inventory 

balance in the warehouse, and the intransit balance to a customer. DODI 5000.64 (Reference 3.g.) 

requires contractors to maintain accountability of intransit property until the receiving activity provides 

receipt acknowledgement. Therefore, USAF GFP-A APSR and contractor inventory and intransit 

balances must match. 

(i) This change will add the Materiel Release Advice Count, and, the Receipt 

Acknowledgement Count to the DLMS 846P EOD Transaction Count. These new counts will provide 
Attachment, ADC 1228

Page 5

additional information to the owner for research purposes. Only the USAF GFP-A will reconcile 

MRC/DRC. 

(3) Last, this change will add the intransit balance to the DLMS 846R Location 

Reconciliation Request transaction as part of the EOD/Reconciliation process initiated by the storage 

activity or USAF GFP-A CICP. The Release Advice Count and the Receipt Acknowledgement Count 

or any of the enhancements detailed under section c of this ADC will not be available in legacy 

transactions due to the impact to Legacy systems.

c. Requested Change in Detail:

(1) Applicable to all DOD Components: Revise EOD/reconciliation process under 

Physical Inventory Control as follows:

(a) Implement transmission of historical DLMS 940R with Reconcile Historical 

Records Indicator (1/W0507/0200=W1) and 945A with Reconcile Historical Records Indicator 

(1/W0612/0200=W1) transactions in response to the DLMS 846P Transaction History Request 

(MILSTRAP Legacy DIC DZJ). Historical transactions transmitted using the original DLMS 

transaction type and the Reconcile Historical Records Indicator is comparable to the legacy 

MILSTRAP DIC DZK. There is no DAAS conversion requirement for this DLMS enhancement. 

DAAS will only provide the DLMS 940R/945A historical transactions to DLMS transaction recipients. 

There is no impact to legacy systems receiving historical transactions.

(b) The following transaction type codes will be included as part of the 

transmission of historical DLMS 940R: 

• Material Release Order (1/0200/W0506=NA)

• Disposal Release Order (1/0200/W0506=NE)

(c) The following transaction type codes will be included as part of the 

transmission of historical DLMS 945A: 

• Material Release Confirmation (1/0200/W0611=NJ)

• Material Release Denial (1/0200/W0611=NK)

• Disposal Release Confirmation (1/0200/W0611=NM)

• Disposal Release Denial (1/0200/W0611=NP)

• Material Release Cancellation Advice (1/0200/W0611=NR)

• Disposal Release Cancellation Advice (1/0200/W0611=NT)

• Disposal Release Cancellation (1/0200/W0611=NG)

• Material Release Cancellation (1/0200/W0611=ND) 

(d) Clarify the definition and use of the term Available for Issue Balance as part 

of the EOD/reconciliation process. Available for Issue Balance refers to the total balance on-hand 

minus materiel allocated to fulfill materiel release orders. 

(e) Administrative change to clarify that multiple reconciliations can be 

performed within a year. The narrative in DLM 4000.25, Vol 2, Chapter 6 implies that storage 

activities and owners can only reconcile annually as opposed to no less than once a year.
Attachment, ADC 1228

Page 6

(2) For Air Force GFP only:

(a) Revise the reconciliation process to incorporate additional values:

(b) Add Materiel Release Advice Count to the EOD Transaction Count 

transaction (DLMS 846P with BIA02 B1) provided to the USAF GFP-A APSR for reconciliation with 

the USAF CICP inventory balance records. The Materiel Release Advice Count represents the number 

of MRC and DRC transactions (DLMS 945A with 1/W0611 code NJ or NM) received by the USAF 

CICP during the day or month being reconciled. The USAF CICP will transmit the sum total for 

combined MRC and DRC transactions as a single value.

(c) Add Receipt Acknowledgment Count to the EOD Transaction Count 

transaction (DLMS 846P with BIA02=B1) provided to the USAF GFP-A APSR for reconciliation with 

the USAF CICP records. The Receipt Acknowledgment Count represents the number of MRA and 

TRA transactions (DLMS 527R with BR02 Code TH or CJ) received by the USAF CICP during the 

day or month being reconciled. The USAF CICP will transmit the sum total for combined MRA and 

TRA transactions as a single value.

(d) Add GFP Intransit Balance to the Location Reconciliation Request 

Transaction (DLMS 846R with BIA02 Code LC) provided to the USAF GFP-A APSR for 

reconciliation with the USAF CICP records. The term “Intransit Balance” represents the total quantity 

of confirmed shipments without a matching MRA or TRA excluding property issued for local disposal, 

internal USAF CICP deliveries, and customer pick-up. Confirmed shipment is based upon 

receipt/processing of the shipment confirmation (MRC/DRC). For property issued under these 

exclusions, the USAF GFP-A APSR will not retain an owner property record; therefore, tracking 

intransit is not required. The use of Mode of Shipment X in the MRC will identify the exclusions to 

the “Intransit Balance. The MRA/TRA received from the customer or DLA Disposition Services Field 

Office constitutes the receipt acknowledgment. The intransit balance is a cumulative calculation and is 

not restricted to activity occurring during the day or month being reconciled.

(e) Add new procedure to perform a systemic reconciliation of all item record 

transactions and balances on a monthly basis. The reporting requirement will include all item records 

with or without any transactional activity during the course of the month. This process will follow the 

same procedural steps as the EOD/reconciliation process and may not always require physical 

inventory. The USAF CICP will still need to perform at least one annual reconciliation in accordance 

with DLM 4000.25, Volume 2, Chapter 6 Physical Inventory Controls.

d. Revisions to DLM 4000.25 Manuals:

(1) Revise DLM 4000.25, DLMS:

(a) Volume 1, Appendix 2 Terms and Definitions (Enclosure 2).

(b) Volume 2, Chapter 6 Physical Inventory Control (Enclosure 3).

(2) Revise DLM 4000.25-2, MILSTRAP:

(a) MILSTRAP Terms and Definitions (Enclosure 2).

(b) MILSTRAP Chapter 7 Physical Inventory Control (Enclosure 4).
Attachment, ADC 1228

Page 7

(c) Revise MILSTRAP Appendix 3.61, Transaction History Transmittal 

Footnote 2 to remove reference to the A5_ (Enclosure 4). Inclusion of the release order is not 

applicable to legacy processing: 

“All references to the source document relate to the document on the storage activity transaction 

history file; e.g., A5_, D4_, D6_, D7_, D8_, and D9_, etc.”

e. Transaction Flow: See Enclosure 5 for transaction flow diagram and narrative.

f. Alternatives: Manual processes to match intransit balances between the storage activity and 

the owner/USAF GFP APSR could result in unnecessary inventory adjustments and the potential for 

more transaction errors.

5. REASON FOR CHANGE:

a. To improve accuracy and accountability between the storage activity and the owner/USAF

GFP-A APSR and subsequently improve the efficiency of the EOD/reconciliation.

b. To implement a DLMS enhancement for inclusion of additional historical transactions as 

previously requested by the Components.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Enhance the EOD/reconciliation process to provide more detail information 

to facilitate research of mismatches between the owner and the storage activity.

b. Disadvantages: None Identified. 

7. ADDITIONAL COMMENTS TO CONSIDER: For USAF GFP-A only: USAF GFP-A

Capability Initiative relies on DLMS transactions from the USAF CICPs to accurately record asset 

quantities and valuation. Without the ability to reconcile daily transactions and balances through a 

DLMS transaction to DPAS, the USAF would need a manual workaround to complete reconciliation 

on intransit balances. This would increase the risk of misreporting the USAF contractor-managed and 

possessed Air Force-owned assets on its financial statements.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: For DOD Components this 

change will be a staggered implementation, which allows each DOD Component to determine a 

specific implementation date that best fits. Components must advise the Enterprise Business Process 

Standards Office of their planned implementation date when known. For USAF GFP-A, the proposed 

implementation date is June 2017.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: Air Force is unable to estimate at this time; and does not have adequate data to 

calculate cost of manual workaround.
Attachment, ADC 1228

Page 8

10. IMPACT:

a. New/Changes to DLMS Data Elements: Add the following new data elements:

Intransit Quantity (Numeric, Min 1, Max 15). (Also referred in this document as Intransit Balance) 

Use to identify balance of property in “intransit” identified by confirmed issues (excluding local 

disposal, internal USAF CICP deliveries, or customer pick-up) that have not been acknowledged as 

received by the receiving activity.

b. Automated Information Systems (AIS): DOD Components to include USAF CICP 

systems and DPAS must ensure their systems are able to support the revised EOD/reconciliation 

process as applicable.

c. Defense Automatic Addressing System (DAAS): Requires DLMS mapping updates. No 

impact to legacy formats.

d. Non-DLM 4000.25 Series Publications:

(1) Once implemented, DOD Components should take action necessary to update 

procedures documenting the requirements contained herein as needed.

(2) OUSD(AT&L)/ARA, Property & Equipment Policy, is in the process of 

coordinating a revision to DOD Instruction 5000.64, Accountability and Management of DOD

Equipment and Other Accountable Property (Reference 3.g.), to address use of the DLMS for 

equipment, among other updates. The proposed wording will recognize use of the DLMS for 

electronic interfaces between DOD supply systems and the USAF APSR to facilitate accountable 

property management. By virtue of the contractual requirements levied by the USAF on the USAF 

CICP, the procedures discussed in this change for managing Government-owned equipment fall within 

the scope of the pending update to DODI 5000.64 establishing authoritative guidance for use of the 

DLMS.
Enclosure 1, ADC 1228

Page 1

Enclosure 1 to ADC 1228

A. Revise 846P Physical Inventory Request to Add DLMS 945A 

transaction count and transaction history

Item 

# Location

Revision to DLMS 846P Physical 

Inventory Request/EOD Transaction 

Count

Comment

1. IC cover page 

DLMS 

Introductory 

Notes

Add ADC to DLMS Introductory Notes:

- ADC 1228, Revise DLMS 846P Physical 

Inventory Request and 846R Location 

Reconciliation Request to Enhance End of 

Day/Reconciliation Process

Identifies DLMS changes included 

in the IC.

Note: Additional changes to the 

DLMS 846P supporting Air Force 

GFP-A are identified in ADC 

1224 (currently under 

development). ADC 1224 

addresses identification of the Air 

Force program manager in the 

accountable property system of 

record (APSR). 

2. IC cover page 

DLMS 

Introductory 

Notes

Revise DLMS introductory note 1:

1. Owners and managers use this transaction 

set to request, inquire about, and cancel a 

physical inventory by a distribution center or

storage activity. Owners and managers also 

use this transaction set to request transaction 

history. Distribution depots/storage activities 

use this transaction set to cancel and/or 

reschedule a physical inventory request by 

an owner/manager. Distribution 

depots/storage activities also use this 

transaction set to respond to a request for 

transaction history when no history is 

available and an inquiry about a request for a

physical inventory. Distribution 

depots/storage activities also use this 

transaction set to provide the owner/manager 

End of Day processing accountable

transactions count information. This 

transaction encompasses the functionality of 

MILSTRAP Document Identifier Codes 

(DIC) DJA, DZJ, DZK when rp 30-43 is 8-

filled or 9-filled, and DZM. This transaction 

also accommodates the functionality of nonDLSS Navy DIC BZA and BZC.

Identifies changes to DLMS 

Introductory Note 1.

3. 2/REF01/140 Revise DLMS Note for existing qualifier 

8X:

8X Transaction Category or Type

DLMS Note:

Used to identify the specific accountable

transaction types for which transaction 

counts are being provided in 2/QTY/320

Allows for use of the Materiel 

Release Confirmation DLMS 

945A as an authorized DLMS 

enhancement. See DLMS 

Introductory Note 4a in the IC 

cover page.
Enclosure 1, ADC 1228

Page 2

(i.e., receipt, issue, inventory adjustment 

increase, inventory adjustment decrease, 

inventory adjustment dual and release 

confirmations). 

For Receipts (DLMS IC 527R with 1/BR02 

cCode D4); Issues (DLMS IC 867I); 

Inventory Adjustment-Increases (DLMS IC 

947I with 2/W1916 code AJ); Inventory 

Adjustment-Decreases (DLMS IC 947I with 

2/W1916 cCode AD); Inventory 

Adjustments-Dual (DLMS IC 947I with 

2/W1916 cCode DU)

Cite the appropriate code in REF02 as 

follows:

For Receipts, cite 527R in REF02.

For Issues, cite 867I in REF02.

For Inventory Adjustment Increases, cite 

947IAJ in REF02.

For Inventory Adjustment Decreases, cite 

947IAD in REF02.

For Inventory Adjustments Dual, cite 

947IDU in REF02.

For intra-Air Force use, USAF CICP also 

provides transaction count for nonaccountable transactions: 

For Materiel Release Advice (DLMS 945A 

with 1/W0611 code NJ or NM); For Receipt 

Acknowledge (DLMS 527R with BR02 

Code TH or CJ.

Cite the appropriate code in REF02 as 

follows: 

For Materiel Release Advice, cite 945A 

MRC/DRC in REF02. Refer to ADC 1228.

For Receipt Acknowledgement, cite 527R 

MRA/TRA in REF02. Refer to ADC 1228.

For intra-Navy use, Navy also provides 

transaction counts for non-accountable Asset 

Status Report transactions (DLMS IC 846I 

with BIA02 code TJ), cite 846I in REF02. 

Refer to ADC 320.

To incorporate the use of DLMS

945A to the EOD/reconciliation

process.

To incorporate for Intra-Air Force 

CICP the use of non- accountable 

transaction count for DLMS 527R. 

See DLMS Introductory Note 4a 

in the IC cover page.
Enclosure 1, ADC 1228

Page 3

B. Revise 846R Location Reconciliation Request to add DLMS 945A 

record balances and history

Item 

#

Location Revision to DLMS 846R Location Reconciliation 

Request

Comment

1. IC cover page DLMS 

Introductory Notes

Add ADC to DLMS Introductory Notes: 

- ADC 1228, Revise DLMS 846P Physical 

Inventory Request and 846R Location 

Reconciliation Request to Enhance End of 

Day/Reconciliation Process.

Identifies DLMS changes 

included in the IC.

Note: Additional changes to 

the DLMS 846P supporting 

Air Force GFP-A are 

identified in ADC 1224 

(currently under 

development). ADC 1224 

addresses identification of 

the Air Force program 

manager in the accountable 

property system of record 

(APSR). 

2. 2/QTY01/320 Add new qualifier IQ and associated DLMS notes:

IQ In-transit Quantity

DLMS Notes:

1. Use for Air Force GFP accountability to identify 

the GFP Intransit Quantity. This is the total 

quantity of confirmed shipments (Materiel/

Disposal Release Confirmation) without a 

matching receipt acknowledgment from the 

receiving activity excluding property issued for 

local disposal, internal USAF CICP deliveries, and 

customer pick-up. The USAF GFP APSR retains 

no owner property records for property issued 

under these exclusions; therefor tracking is not 

required. See ADC 1228.

2. DLMS enhancement. See DLMS Introductory 

Note 4a in the IC cover page.
Enclosure 1, ADC 1228

Page 4

C. Revise 945A Materiel Release Advise to authorize the transmission 

of historical records

Item 

#

Location Revision to DLMS 945A Materiel Release Advise Comment

1. IC cover page DLMS 

Introductory Notes

Add ADC to DLMS Introductory Notes:

- ADC 1228, Revise DLMS 846P Physical 

Inventory Request and 846R Location 

Reconciliation Request to Enhance End of 

Day/Reconciliation Process.

Identifies DLMS changes 

included in the IC.

Note: Additional changes to 

the DLMS 846P supporting 

Air Force GFP-A are 

identified in ADC 1224 

(currently under 

development). ADC 1224 

addresses identification of 

the Air Force program 

manager in the accountable 

property system of record 

(APSR). 

2. 2/W0612/0200 W1 Reconcile Historical Records

DLMS Note:

Use only with W0611 codes NJ, NK, NM, NP, NR, 

and NT to indicate the submission of historical 

information on previously reported transactions. 

Authorized DLMS enhancement; see DLMS 

Introductory Note 4.e.

Designation as an authorized 

enhancement added for 

clarification.
Enclosure 1, ADC 1228

Page 5

D. Revise 940R Materiel Receipt Advise to authorize the transmission

Item 

#

Location Revision to DLMS 940R Materiel Release Comment

1. IC cover page DLMS 

Introductory Notes

Add ADC to DLMS Introductory Notes:

- ADC 1228, Revise DLMS 846P Physical 

Inventory Request and 846R Location 

Reconciliation Request to Enhance End of 

Day/Reconciliation Process.

Identifies DLMS changes 

included in the IC.

Note: Additional changes to 

the DLMS 846P supporting 

Air Force GFP-A are 

identified in ADC 1224 

(currently under 

development). ADC 1224 

addresses identification of 

the Air Force program 

manager in the accountable 

property system of record 

(APSR). 

2. 1/W0507/0200 W1 Reconcile Historical Records

DLMS Note:

Use with W0506 codes NA and NE to indicate the 

submission of historical information on previously 

reported transactions. (Comparable to MILSTRIP 

DIC DZK) Authorized DLMS enhancement; see 

DLMS Introductory Note 4.f.

Designation as an authorized 

enhancement added for 

clarification.
Enclosure 2, ADC 1228

Page 1

ENCLOSURE 2 to ADC 1228

A. Revise DLM 4000.25, Volume 1, Appendix 2 Terms and Definitions (changes identified by 

bold, red italics or double strikethrough)

AVAILABLE FOR ISSUE BALANCE. The total balance on-hand by stock number at the storage 

location minus materiel allocated to fulfill release orders. 

GOVERNMENT-FURNISHED PROPERTY (GFP) INTRANSIT BALANCE. The total quantity

of confirmed GFP shipments without a matching materiel receipt acknowledgment from the 

receiving activity. The MRA/TRA received from the customer/DLA Disposition Services Field Office 

constitutes the receipt acknowledgment. The intransit balance is a cumulative calculation and is

not restricted to activity occurring during the day or month being reconciled. For Air Force 

Contractor Inventory Control Points (CICPs), the intransit balance excludes property issued for 

local disposal, internal CICP deliveries, and customer pick-up. This is because property issued 

under these exclusions, will not be retained on an owner property record and intransit tracking is 

not required.

B. Revise DLM 4000.25-2, Terms and Definitions (changes identified by bold, red italics or double 

strikethrough)

AVAILABLE FOR ISSUE BALANCE. The total balance on-hand by stock number at the storage 

location minus materiel allocated to fulfill processed release orders.
Enclosure 3, ADC 1228

Page 1

ENCLOSURE 3 to ADC 1228

A. Revise DLM 4000.25, Volume 2 Chapter 6 as shown (changes are identified by bold, red italics or 

double strikethrough)

C6.2.5.1. Storage Activity Responsibility. The storage activity maintains the property 

accountability record for all materiel in storage and is responsible, at minimum, for materiel custody, 

care, receipt, storage, and issue.; Storage activities are also responsible for safeguarding and rewarehousing materiel; physical inventory and research; location survey/reconciliation; quality control 

checks; supply discrepancy report initiation, research and resolution.; In the event of potential 

financial liability, the storage activity is responsible for investigating and assessing financial liability 

for loss, damage, and destruction of Government property; and appropriate actions necessary to ensure 

that the physical on-hand quantity and the total item property record quantity are in agreement. 

Storage activities will maintain the available-for-issue balance (also known as the Owner Balance). 

Available-for-issue balance refers to the materiel on-hand balance minus any materiel allocated to 

fulfill pending materiel release.

[Intervening text not shown]

C6.2.5.4. US Air Force (USAF) Contractor Inventory Control Point (CICP) 

Responsibilities 

C6.2.5.4.1. The term USAF CICP represents a contractor assigned the primary 

responsibility of materiel management for a group of items either for a particular Military Service 

or for the Department of Defense as a whole. In addition to integrated materiel management 

/inventory control point (ICP) functions, a USAF CICP may perform other logistics functions to 

support a particular Military Service or for a particular end item (e.g., centralized computation of 

retail requirements levels and engineering tasks associated with weapon system components).

C6.2.5.4.2. For the purpose of DLMS logistics procedures, the term USAF CICP 

also identifies Contractor Operated and Maintained Base Supply (COMBS) contractors whose 

support includes supply of aircraft; engine and support equipment components, materiel, and 

consumables; as well as off-aircraft repair, overhaul, and replenishment. COMBS contractors are 

responsible for having inventory on hand to perform off-aircraft maintenance and the repair of 

turned-in parts. COMBS contractors perform both wholesale and retail functions.

C6.2.5.4.3. The USAF Government Furnished Property Accountability (GFP-A) 

program provides visibility and control of contractor-managed, Air Force-owned property through 

implementing and integrating Air Force logistics standards with private sector logistic processes to 

improve the accuracy and accountability of USAF financial statements. This program establishes 

and maintains accountable inventory records for USAF GFP-A that accurately reflect current 

quantity, status, location, condition and authorizing contracts. The USAF GFP-A program also 

establish an audit trail to update and track end-to-end logistics and financial transactions.

C6.2.5.4.4. USAF CICPs, will use inventory management systems to provide the

transactions received from their trading partners, to the Air Force accountable property system of 

record (APSR) via Defense Automated Addressing System (DAAS). USAF CICP must report to the 
Enclosure 3, ADC 1228

Page 2

USAF GFP APSR in DLMS format. DPAS will be a mirror image of the USAF CICP inventory 

management systems.

C6.2.5.4.5. At the end of each day, all balance affecting transactions must undergo 

the EOD/reconciliation process. When reconciling with the USAF GFP-A APSR, follow the 

EOD/reconciliation process described in C6.2.6. The reconciliation must include the inventory 

balance in the warehouse, and the intransit balance. For DLMS transaction exchange purposes, 

the USAF CICP will follow the responsibilities/procedures of the storage activity in their 

communications with the USAF APSR. The term “Intransit Balance” represents the total quantity 

of confirmed shipments without a matching receipt acknowledgement excluding property issued for 

local disposal, internal USAF CICP deliveries, and customer pick-up. Confirmed shipment is based 

upon receipt/processing of the materiel/disposal release confirmation (MRC/DRC). The USAF

GFP-A CICP excludes local disposal, internal CICP deliveries, and customer pick-up from the 

intransit-balance because the USAF APSR decrements the owner balance after issued. Using Mode 

of Shipment X (bearer walk-through/customer pickup) in the MRC identifies the exclusions to the 

“Intransit Balance. The materiel receipt acknowledgement (MRA)/turn-in receipt acknowledge 

(TRA) received from the customer constitute the receipt acknowledgment. The intransit balance is a 

cumulative calculation and is not restricted to activity occurring during the day/month being 

reconciled.

C6.2.6. End of the Day Processing. Use the following end of the day processing procedures

pending the establishment of single shared asset balances (see paragraphs C6.2.2. and C6.2.4. above). 

End of the day processing will be performed as follows:

C6.2.6.1. Owner/Manager and Storage Activity Responsibilityies. Owners/managers and 

storage activities will ensure that the inventory data on owners/manager and storage activities 

systems is the same, thus becoming, in effect, a single item inventory record.match all active records 

(e.g., stock numbers that had any transaction affecting record balances) on-hand balances daily. 

Owner/managers and storage activities will achieve a single item inventory record by reconciling all 

balance affecting transactions to ensure a full match between the owner/manager and the storage 

activity. The storage activity will submit the daily closing on-hand balance to each affected 

owner/manager using a Location Reconciliation Request Transaction for End of Day Processing. (End 

of Day Processing is identified in DLMS 846R BIA06 Action Code Z; in MILSTRAP legacy DIC 

DZH by Type of Location Reconciliation Request Code 1 in record position 7.)

C6.2.6.2. Storage Activity will:

C6.2.6.2.1. Transmit the End of Day Transaction Count to advise the 

owner/manager of the number of balance affecting transactions sent during the daily course of 

business.

C6.2.6.2.2. Submit daily closing balance to each affected owner/manager using a 

Location Reconciliation Request Transaction for End of Day Processing (End of Day Processing is 

identified in DLMS 846R BIA06 Action Code Z; MILSTRAP legacy DIC DZH by Type of Location 

Reconciliation Request Code 1 in record position 7). The storage activity will transmit all EOD 

balances (including those transactions that result in a zero balance or no physical inventory 

adjustment required (e.g., DLMS 947I, Inventory Adjustment (Increase (Physical Inventory), with 

zero quantity, or Status Adjustment Reason Code AA (MILSTRAP legacy DIC D8A)).
Enclosure 3, ADC 1228

Page 3

C6.2.6.2.3. Provide any historical records as requested by the Owner/Manager in 

an effort to resolve any potential inventory record mismatches between the storage activity and the 

owner. Include historical DLMS 940R with Reconcile Historical Records Indicator 

(1/W0507/0200=W1) and 945A with Reconcile Historical Records Indicator (1/W0612/0200=W1) 

transactions in response to the DLMS 846P Transaction History Request. 

C6.2.6.2.4. Storage activities will prepare a Location Reconciliation Request

Transaction by line-item (stock number (NSN or Local stock number) + supply condition code 

(SCC)), and type of pack.

C6.2.6.3. U.S. Air Force GFP-A CICP will:

C6.2.6.3.1. Follow the responsibilities/procedures of the storage activity in 

accordance with section C6.2.6, for the purpose of DLMS transaction exchange with the APSR. 

C6.2.6.3.2. Include the Materiel Release Advice Count to the EOD Transaction 

Count transaction (DLMS 846P with BIA02 B1) provided to the USAF GFP-A APSR for 

reconciliation with the USAF CICP inventory balance records. The Materiel Release Advice Count 

represents the number of MRC and DRC transactions (DLMS 945A) received by the USAF CICP 

during the day or month being reconciled. The USAF CICP will transmit the sum total of MRC and 

DRC transactions combined into a single value.

C6.2.6.3.3. Include the Receipt Acknowledgment Count to the EOD Transaction 

Count transaction (DLMS 846P with BIA02 B1) provided to the USAF GFP-A APSR for 

reconciliation with the USAF CICP records. The Receipt Acknowledgment Count represents the 

number of MRA and TRA (DLMS 527R) transactions received by the USAF CICP during the day or 

month being reconciled. The USAF CICP will transmit the sum total of MRA and TRA transactions 

combined into a single value.

C6.2.6.3.4. Transmit the USAF GFP Intransit Balance Location Reconciliation 

Request Transaction (DLMS 846R with BIA02 Code LC) provided to the USAF GFP-A APSR for 

reconciliation with the USAF CICP records. The term “Intransit Balance” represents the total 

quantity of confirmed shipments without a matching MRA or TRA excluding property issued for 

local disposal, internal USAF CICP deliveries, and customer pick-up. Confirmed shipment is based 

upon receipt/processing of the shipment confirmation (MRC/DRC). For property issued under these 

exclusions, the USAF GFP-A APSR will not retain an owner property record; therefore, tracking 

intransit is not required. The use of Mode of Shipment X in the MRC will identify the exclusions to 

the intransit balance. The MRA/TRA received from the customer or DLA Disposition Services Field 

Office constitutes the receipt acknowledgment. The intransit balance is a cumulative calculation 

and is not restricted to activity occurring during the day or month being reconciled. 

C6.2.6.3.5. Reconcile Materiel Release Advice Counts (DLMS 945A MRC/DRC) 

and Receipt Acknowledgment Counts as part of the EOD processing. 

C6.2.6.3.6. Conduct a full end of month reconciliation between the USAF GFP-A 

CICP and the USAF APSR. The monthly reconciliation will consist of a systematic reconciliation of 

all item record transactions and balances following the same procedural steps as the 

EOD/reconciliation process documented under C6.2.6. and may not require physical inventory. The 

reconciliation will include all item records with or without any transactional activity during the 
Enclosure 3, ADC 1228

Page 4

course of the month. The USAF CICP will still need to perform at least one annual reconciliation in 

accordance with DLM 4000.25, Volume 2, Chapter 6 Physical Inventory Controls.

C6.2.6.3.7. Request Air Force program office approval, if required by contract, 

prior to performing an inventory adjustment due to a mismatch between the USAF GFP-A APSR 

and the USAF CICP for unresolved mismatched quantities. The USAF CICP will send a DLMS 

947I to USAF GFP-A APSR to adjust the balance in USAF GFP-A APSR, if required. The 

mismatched quantity (gains and losses) will be adjusted with Inventory Adjustment 

Increase/Decrease (Accounting Error) (DLMS 947I with Quantity or Status Adjustment Reason 

Code AB; MILSTRAP legacy DIC D8B/D9B).

C6.2.6.4. Owners/Managers will:

6.2.6.4.1. Compare records with the transactions received via the location 

reconciliation request to identify mismatches.

6.2.6.4.2. Perform a systemic research within seven working days from receipt of 

the initial Location Reconciliation Request transaction. The systematic research will include all 

imbalances to ensure consideration of in-float transactions, delayed/suspended transactions, and 

duplicate transactions.

6.2.6.4.3. Request from the storage activity all transaction history necessary to 

perform systematic research and resolve any mismatches. The owner will request historical 

information via a Transaction History Request.

6.2.6.4.4. Update the affected record on-hand balance with the storage activity's 

closing on-hand balance for unresolved mismatched quantities. The mismatched quantity (gains 

and losses) will be adjusted with Inventory Adjustment Increase/Decrease (Accounting Error) 

(DLMS 947I with Quantity or Status Adjustment Reason Code AB; MILSTRAP legacy DIC 

D8B/D9B). Owner/managers will refer to section C6.6 for guidance on research of potential or 

actual Inventory Adjustments.

6.2.6.4.5. Request assistance from the storage activity to isolate causes of record 

imbalances to maintain transaction level integrity. The storage activity assistance should focus on 

data transmission (e.g., lost transactions). Owners/managers will input Physical Inventory 

Transaction History Request to the storage activity for data transmission (e.g. lost transactions).

C6.2.6.25. Preparing Location Reconciliation Request and End of Day Accountable 

Transaction Count. Storage activities will prepare location reconciliation request transactions by lineitem (stock number + supply condition code (SCC) = line item), and type of pack, for each record 

experiencing transactions affecting the balance (including zero balance) and for no physical inventory 

adjustment required (DLMS 947I, Inventory Adjustment (Increase (Physical Inventory), with zero 

quantity, for Quantity or Status Adjustment Reason Code AA (MILSTRAP legacy DIC D8A)). The 

storage activity will also send an End of Day Accountable Transaction Count Transaction to advise the 

owner/manager of the number of balance affecting transactions that were forwarded during the daily 

course of business. This end of day transaction count is compared to the actual number of transactions 

received by the owner/manager to identify missing transactions and aid in unreconciled balance (URB) 

research. The storage activity will report Under DLMS, a single End of Day Transaction Count

DLMS 846P can be used to provide the end of day transaction counts for the following applicable five 
Enclosure 3, ADC 1228

Page 5

accountable transaction types. The five accountable transaction types for which the storage activity 

will provide the owner/manager end of day transaction counts are as follows:

C6.2.6.5.1. Receipts (DLMS 527R with 1/BR02 Transaction Type Code D4; 

MILSTRAP legacy DIC D4_/D6_).

C6.2.6.5.2. Issues (DLMS 867I; MILSTRAP legacy DIC D7_).

C6.2.6.5.3. Inventory Adjustment-Increases (DLMS 947I with 2/W1916 Inventory 

Transaction Type Code AJ; MILSTRAP legacy DIC D8_).

C6.2.6.5.4. Inventory Adjustment-Decreases (DLMS 947I with 2/W1916 Inventory 

Transaction Type Code AD; MILSTRAP legacy DIC D9_).

C6.2.6.5.5. Inventory Adjustment-Dual (DLMS 947I with 2/W1916 Inventory 

Transaction Type Code DU; MILSTRAP legacy DIC DA_).

C6.2.6.5.6. For intra-Navy use only; Navy also provides an end of day transaction 

count for Asset Status Reports (DLMS 846I).

C6.2.6.5.7. For U.S. Air Force CICP only. Materiel Release Advice (DLMS 945A 

with 1/W0611 Transaction Type Code NJ and NM; MILSTRIP legacy DIC AR_). The Air Force 

CICP must combine the total sum of MRC and the total sum of DRC into a single value. 

C6.2.6.5.8. For U.S. Air Force CICP only. Receipt Acknowledgement (DLMS 

527R with BIA02 code of TH and CJ, respectively). The Air Force CICP must combine the total 

sum of MRA and the total sum of TRA into a single value. 

C6.2.6.3. Owner will match the storage activity location reconciliation request transactions 

(DLMS 846R BIA06 Action Code Z; MILSTRAP legacy DIC DZH with Type Code 1 in record 

position 7) to affected records. Imbalances must be programmatically researched to ensure 

consideration of in-float documents, delayed/suspended transactions, and duplicate transactions. For 

owners who compare storage activity transaction history detail to owner transaction data when 

performing programmed research the owner will send a Transaction History Request transaction (see 

C6.2.6.5 below) for all imbalances. The storage activity will send transaction history data (see 

C6.4.4.2) for requested timeframe. Programmed research will be completed within 7 work days from 

receipt of the initial Location Reconciliation Request transaction. For unresolved mismatched 

quantities, the owner will update the affected record on-hand balance with the storage activity's closing 

on-hand balance. The mismatched quantity (gains and losses) will be adjusted with Inventory 

Adjustment Increase/Decrease (Accounting Error) (DLMS 947I with Quantity or Status Adjustment 

Reason Code AB; MILSTRAP legacy DIC D8B/D9B).

C6.2.6.4. Owner/managers will refer to section C6.6 for guidance on research of potential 

or actual Inventory Adjustments (Accounting Error), [Inventory Adjustment Increase/Decrease 

(Accounting Error), DLMS 947I with Quantity or Status Adjustment Reason Code AB; MILSTRAP 

legacy DIC D8B/D9B].

C6.2.6.5. Owners/managers will request assistance from the storage activity to isolate 

causes of record imbalances to maintain transaction level integrity. The storage activity assistance 
Enclosure 3, ADC 1228

Page 6

should focus on data transmission (e.g., lost transactions). Owners/managers will input Physical 

Inventory Transaction History Request, DLMS 846P Report Type Code TF; MILSTRAP legacy DIC 

DZJ, Transaction History Request to the storage activity for data transmission (e.g. lost transactions).

[Intervening text not shown]

C6.8.2.3.1. Annual Location Reconciliation. Owners/managers and storage activities

will:

C6.8.2.3.1.1. rReconcile all records at least once every year annually but prior 

to . The reconciliations will be performed prior to the Chief Financial Officer inventories in 

September. 

C6.8.2.3.1.2. Perform The annual reconciliations as required by subparagraph 

below.

[Intervening text not shown]

C6.12. STORAGE ITEM DATA CORRECTION/CHANGE NOTIFICATION

C6.12.1. This section provides standard procedures required by Inventory Control Points (ICPs) 

to provide for the correction and/or updating of storage activity records when:

C6.12.1.1. Reported transactions indicate that the ICP and storage activity records are 

inconsistent.

C6.12.1.2. A catalog/stock list change is processed against an ICP record that affects stock 

control data maintained at the storage activities.
Enclosure 4, ADC 1228

Page 1

Enclosure 4; MILSTRAP Revisions

A. Revise DLM 4000.25-2, MILSTRAP, Chapter 7 as shown (changes are identified by bold, red 

italics or double strikethrough)

[Preceding text not shown]

C7.2.5.1. The storage activity maintains the property accountability record for all materiel 

in storage and is responsible, at minimum, for materiel custody, care, receipt, storage, and issue. 

Storage Activities are also responsible for safeguarding, and re-warehousing materiels; physical 

inventory, and research; location survey/reconciliation; quality control checks; supply discrepancy 

report initiation, research and resolution. In the event of potential financial liability, the storage 

activity is responsible for investigating and assessing financial liability for loss, damage, and 

destruction of Government property; and appropriate actions necessary to ensure that the physical onhand quantity and the total item property record quantity are in agreement. Storage activities will 

maintain the available-for-issue balance (also known as the Owner Balance). Available-for-issue 

balance refers to the materiel on-hand balance minus any materiel allocated to fulfill pending 

materiel release.

[intervening text not shown]

C7.8.2.3.1. Owners/managers and storage activities will reconcile all records at least 

once every year but prior annually. The reconciliation will be performed prior to the Chief Financial 

Officer inventories in September. The annual reconciliation will be performed in accordance with 

paragraph C7.8.2.3.3.

B. Revise DLM 4000.25-2 MILSTRAP, Appendix 3.61, Transaction History Transmittal 

Footnote 2, to remove reference to the A5_. Inclusion of the release order is not applicable to 

legacy processing: 

“All references to the source document relate to the document on the storage activity transaction 

history file; e.g., A5_, D4_, D6_, D7_, D8_, and D9_, etc.”
Enclosure 5, ADC 1228

Page 1

Enclosure 5

A.GFP-A Materiel Release Confirmation Transaction Flow PDC 1228 

– Revise DLMS 945A (Materiel Release Advice)

CICP IMS Transaction Services APSR

Asset financial information

Activity Information Flow

Performer

DLMS 945A 

Authorize: DoDAAC

Authorize: AF CICP GFP 

contract data

Update asset 

management 

position to reflect 

property shipment

Route GFP asset 

shipment 

information

Update GFP asset 

management 

position

Asset shipment information

DLMS 945A 

Authorize: DoDAAC

Authorize: AF CICP GFP 

contract data

Start Event End Event

Property requested

Asset shipment 

recorded
Enclosure 5, ADC 1228

Page 2

 B. GFP-A Materiel Release Confirmation Transaction Narrative

Activity Description

1

Update asset 

management position to 

reflect property 

shipment.

Storage Activity ships item to customer or sends asset to disposal. 

Storage Activity process the shipment and generate Materiel 

Release Advice DLMS 945A and sends transaction to Owner/AF 

GFP-A APSR via DAAS. Shipments other than local disposal or 

deliveries will be placed in “intransit” status. 

2

Route GFP asset 

shipment information

DAAS receives DLMS 945A and routes it to Air Force GFP-A APSR.

3

Update GFP asset 

management position

Receive DLMS 945A transaction and update the APSR system 

balance to indicate the property is intransit. Air Force GFP-A APSR 

provides Air Force financial statements updated inventory 

balances and valuation.
Enclosure 5, ADC 1228

Page 3

C.GFP-A End of Day Transaction Flow Diagram

PDC 1228 – Revise DLMS 846P/846R Inventory Transactions

(End of Day/Month Reconciliation)

CICP IMS Transaction Services APSR

Transactions

Asset financial information

Activity Information Flow

Performer

DLMS 846P

Add: 945A Transaction count

DLMS 846P

Add: 945A Transaction count

Report reconciliation asset information

Route GFP transactions and balances

Compare Air Force GFP and contractor asset management 

information

DLMS 846R

Add: In-transit balance

DLMS 846R

Add: In-transit balance

Transaction reconciliation 

triggered

Reconciliation results 

recorded

Start Event End Event
Enclosure 5, ADC 1228

Page 4

D.GFP-A End of Day/Month Transaction Narrative

Activity Description

1 Report Reconciliation 

Asset Information

Storage Activity reports reconciliation of asset management information via 

EOD Transaction Count DLMS 846P and Location Reconciliation Request 

DLMS 846R to Owner/AF GFP-A APSR via DAAS. 

For the daily reconciliation storage activity will provide DLMS transaction 

counts to DLMS 945A executed that day via the DLMS 846P. For daily 

reconciliation contractor will provide inventory balances to include the 

intransit balances via DLMS 846R transaction.

2 Route GFP transactions 

and balances

DAAS receives transaction counts/balances from storage activity and routes it 

to the owner/AF GFP-A APSR.

3 Compare Air Force GFPA and contractor asset 

management 

information

Receives DLMS 846P transaction and DLMS 846R from DAAS. Owner/AF GFPA APSR compares information with storage activity information provided via 

DLMS 846P or 846R to determine if there is a mismatch between the two. 

When mismatches, Owner request transaction history via Transaction History 

Request DLMS 846P. Storage Activity provides balance affecting transaction 

history as appropriate for further research. 

AF GFP-A only - Mismatches are reported to the CICP directly and to the Air 

Force Program Manager via the APSR Daily Task List for resolution.