Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Current as of November 1, 2017 (initial input)

Attachment, SDR PRC 17-01 Meeting Minutes 

Page 1 of 5

No Reference Action Item Responsibility Target Due 

Date

Status Notes

1. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLA Distribution to provide implementation 

status of issue reversal reason codes per ADC 

1160 to the SDR PRC chair

DLA Distribution 30 days from

publication 

of meeting 

minutes

Open Dennis Amrhein is A/I owner

DSS RFC DOF-C17-0016 is in a 

status of : Submitted for Impact 

Estimate. Noted as of 11/1/17.

2. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

PDREP team to confirm implementation of the 

PQDR RCN data element and tracking 

functionality to include use of receipt and/or 

shipment status.

NAVSUP/PDREP 

Program Office

30 days from

publication 

of meeting 

minutes

Open Ken Carr, PDREP is A/I owner. 

Reference is ADC1007/1007A

3. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

PDREP team to provide the implementation 

time line for replacing use of PDREP system 

DoDAAC with the submitting customer 

DoDAAC. 

NAVSUP/PDREP 

Program Office

30 days from

publication 

of meeting 

minutes

Open Ken Carr, PDREP is A/I owner. 

Reference is ADC 1174

4. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

All Components to update SOPs to ensure 

source of supply representatives ask submitters 

to provide evidential matter (e.g., photographs, 

documents) prior to forwarding SDR for DCMA 

investigation. Submitters will need to provide

evidential matter as attachments to WebSDR to 

allow visibility and forwarding to PDREP.

All Components 90 days from

publication 

of meeting 

minutes

Open Reference is ADC 1181A
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Current as of November 1, 2017 (initial input)

Attachment, SDR PRC 17-01 Meeting Minutes 

Page 2 of 5

No Reference Action Item Responsibility Target Due 

Date

Status Notes

5. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLMS Program Office to develop additional 

guidance regarding how to identify a contract 

number when the controlling number for the 

shipment a document number but contractor 

noncompliance may be the cause of the 

discrepancy (e.g. shipment from DLA 

Distribution, but sealed packages retain original 

contract number and contain wrong item; repair 

contractor shipment on a document number is 

discrepant.) Interface with EDA for contract 

data needed so WebSDR can obtain CAO 

DoDAAC and use if forwarding to DCMA is 

required. Requires PDC.

DLMS Program 

Office

120 days 

from

publication 

of meeting 

minutes

Closed DLMS Program Office to consider 

leveraging existing data field 

Contract Reference Number.

6. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLA Distribution to provide implementation 

status of DSS edit blocking creation of SDRs for 

missing QAR signature when shipment 

indicates CoC or ARP to the SDR PRC 

Administrator.

DLA Distribution 30 days from

publication 

of meeting 

minutes

Open Dennis Amrhein is A/I owner

Reference ADC 1202

7. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

Air Force (AFSAC) to provide examples of 

missing signatures in iRAPT report that result in 

suspended stock to the SDR PRC chair.

Air Force (AFSAC) 30 days from

publication 

of meeting 

minutes

Open PRC chair will forward to DCMA 

(Phil Wedgie)

8. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLA Distribution to provide Dollar value chart 

similar to Slide 9–11 in Topic 6: SDRs/SQDRs 

with Disposition (Total Count), SDRs/SQDRs 

without Disposition (Total Count), and Total 

Count of Open SDRs w/o Disposition > 55 Days

DLA Distribution 30 days from

publication 

of meeting 

minutes

Open Provide chart to SDR PRC chair for 

Bob Carroll, ODASD(SCI)
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Current as of November 1, 2017 (initial input)

Attachment, SDR PRC 17-01 Meeting Minutes 

Page 3 of 5

No Reference Action Item Responsibility Target Due 

Date

Status Notes

9. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLMS Program Office to provide list of SDR 

PRC representatives to DLA J316 (Xavier 

Villarrueva)

DLMS Program 

Office 

30 days from

publication 

of meeting 

minutes

Closed Initial Information sent 3/17/17; need 

to follow up to ensure information 

provided meets J316 needs. 

10. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

Add DLMS Program Office, Jennifer Smith 

(DLAJ3), and Greg Pigg (DLA Distribution) to be 

sent invitation for Comprehensive Inventory 

Improvement Plan (CIMIP) meeting discussion 

on suspended stock at DLA Distribution Centers

ODASD(SCI) TBD based 

upon CIMIP 

meeting 

schedule

Closed Bob Carroll to follow up with CIMIP 

leadership

11. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

Components to provide implementation dates 

for the Hazmat Indicator 

Army (LMP), DLA

(EBS and DSS)

30 days from

publication 

of meeting 

minutes

Open Refer to ADC 1153. Identified as 

optional, but recommended by 

DLMS Program Office to support 

GAO data requests.

12. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

Air Force to send examples of DVD shipments 

coming in with no PMRs. These are Air Force 

contract shipments, shipped by DLA but the Air 

Force has issued PMRs under an FB DoDAAC. 

Air Force

(Linda Miles)

30 days from

publication 

of meeting 

minutes

Open Merita Briggs to send explanatory email to Ellen Hilert and Bob Carroll 

with specific focus on AF owned and 

managed materiel being inducted 

under (incorrect) RIC = SMS

13. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

Air Force to consider drafting a PDC to improve 

handling of unidentified materiel and 

documenting SDRs.

Air Force N/A Open

14. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLA Distribution to draft a white paper for the 

SDR PRC documenting the “special 

Inspections” attachment (e.g., photos) process 

for WebSDR. The white paper needs to address 

the billing associated with those special 

inspections.

DLA Distribution 30 days from

publication 

of meeting 

minutes

Open
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Current as of November 1, 2017 (initial input)

Attachment, SDR PRC 17-01 Meeting Minutes 

Page 4 of 5

No Reference Action Item Responsibility Target Due 

Date

Status Notes

15. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

All Components to review the DCMA SDR 

response template (Form 1227) as a method of 

reporting results of DCMA investigation to the 

source of supply, and provide feedback to SDR 

PRC chair. 

All Components 30 days from

publication 

of meeting 

minutes

Closed PRC chair will forward to DCMA 

(Phil Wedgie); Reference DD Form 

1227 questions in SDR PRC 17-01 

Refer to topic 9 brief.

16. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

All Components to update SOPs to ensure 

source of supply representatives ask submitters 

to provide evidential matter (e.g., photographs, 

documents) prior to forwarding SDR for DCMA 

investigation. Submitters will need to provide

evidential matter as attachments to WebSDR to 

allow visibility and forwarding to PDREP.

All Components 90 days from

publication 

of meeting 

minutes

Open Reference is ADC 1181A

17. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLMS Program Office to provide a DCMA and 

DPAP list of contacts who can address missing 

or delayed QAR signatures in iRAPT.

DLMS Program 

Office 

30 days from

publication 

of meeting 

minutes

Closed PRC chair will forward to members

18. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLMS Program Office to review time standards 

for DCMA response (final) after interim reply 

indicating DCMA investigation is ongoing.

DLMS Program 

Office

90 days from

publication 

of meeting 

minutes

Closed

19. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLMS Program Office to provide DoDM 

4140.01 (DLMS authority document) and 

contact information for PRC members to 

PDREP Programs

DLMS Program 

Office

30 days from

publication 

of meeting 

minutes

Closed Sent 3/16/2017

20. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

DLMS Program Office to provide PDREP 

Program Office with required implementation 

dates relative to specific SDR functionality in 

ADC 1181A. Specific target dates to include 

when DCMA is to process actionable SDRs. 

DLMS Program 

Office

30 days from

publication 

of meeting 

minutes

Open What specific functionality must be 

included by November 1, 2017? 

What are the target implementation 

dates for longer-term requirements?

Nov 1 2017- Implementation of ADC 

1181A may be delayed.
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Current as of November 1, 2017 (initial input)

Attachment, SDR PRC 17-01 Meeting Minutes 

Page 5 of 5

No Reference Action Item Responsibility Target Due 

Date

Status Notes

21. SDR PRC 

17-1 

Minutes 

§ xxx

Page xxx

Army, Air Force, and PDREP Program Office to 

provide status update to SDR PRC chair with 

regard to their status toward meeting 

implementation target of November 1, 2017 for 

for adding cause codes to SDR replies to 

facilitate tracking contractor noncompliance in 

PPIRS-SR

DLA to provide status on adding functionality for 

outgoing SDR reply with contract 

noncompliance cause codes for “info only” 

SDRs 

Army, Air Force, 

PDREP Program 

Office, DLA

30 days from

publication 

of meeting 

minutes

Open Reference is ADC 1181A

Nov 1 2017- Implementation of ADC 

1181A may be delayed. PDREP 

has implemented Cause Code. 

DSS For Depot-initiated type W 

SDRs, DSS does not enter or pass 

CAUSE CD on these SDRs.

However, for Customer-initiated 

type W SDRs, the DLA Depots can 

enter CAUSE CD on the type W 

SDR when they are submitting 

Reply Disposition.

**The CMPLNT_CAUSE_CD are 

just utilized on the Isdr records. 

The SDR's from DSS receiving do 

not use this code. 

11/1/17- Testing with WebSDR