managerial $52.55 $24.84 $77.39 - engineering manager

technical $33.91 $16.03 $49.94

- average of env engineers and env scientists; assume this person 

would fill out forms

clerical $16.84 $7.96 $24.80 - general state gov admin assistant/secretary

managerial $50.77 $24.00 $74.77 - engineering manager

technical $29.95 $14.16 $44.11

- average of general engineers (no env available) and env 

scientists; assuming filling out forms

clerical $17.83 $8.43 $26.26 - general local gov admin assistant/secretary

managerial $54.56 $20.59 $75.15

- assume level 12 management position (no other way to 

categorize)

technical $41.57 $15.69 $57.26 - assume level 9 (staff) engineer (no other way to categorize)

clerical $17.94 $6.77 $24.71 - general non-profit admin assistant/secretary

managerial $38.57 $20.86 $59.43

- transportation manager; assume this person would be filling out 

the forms

technical $17.27 $9.34 $26.60

- average of bus and truck driver wages; may not be relevant to 

rebate program

clerical $16.75 $9.06 $25.81 - general private sector admin assistant/secretary

Private fleets7,8

8) Benefit ratio of 64.9% wages/35.1% benefits for private fleet workers taken from the Bureau of Labor Statistics news release EMPLOYER COSTS 

FOR EMPLOYEE COMPENSATION - SEPTEMBER 2011. Assumes these workers are classified under "transportation and warehousing".

Notes:

Table A1. Mean Hourly Wages, Benefits, and Total Compensation

1) State government wages taken from the Bureau of Labor Statistics, Occupational earnings tables: United States, December 2009 – January 2011, 

Table 6: Full-time State government workers: Mean and median hourly, weekly, and annual earnings and mean weekly and annual hours

3) Local government wages taken from the Bureau of Labor Statistics, Occupational earnings tables: United States, December 2009 – January 2011, 

Table 7: Full-time local government workers: Mean and median hourly, weekly, and annual earnings and mean weekly and annual hours

5) Non-profit wages taken from the Bureau of Labor Statistics, Occupational earnings tables: United States, December 2009 – January 2011, Table 

33: Nonprofit establishments: Mean and median hourly, weekly, and annual earnings and mean weekly and annual hours of full-time workers in private 

industry by work level

7) Private fleet wages taken from the Bureau of Labor Statistics, Occupational earnings tables: United States, December 2009 – January 2011, Table 

4: Full-time private industry workers: Mean and median hourly, weekly, and annual earnings and mean weekly and annual hours

6) Benefit ratio of 72.6% wages/27.4% benefits for non-profit workers taken from the Bureau of Labor Statistics news release EMPLOYER COSTS 

FOR EMPLOYEE COMPENSATION - SEPTEMBER 2011. Assumes these workers are classified under "professional and technical services".

2) Benefit ratio of 67.9% wages/32.1% benefits for state government workers taken from the Bureau of Labor Statistics news release EMPLOYER 

COSTS FOR EMPLOYEE COMPENSATION - SEPTEMBER 2011

4) Benefit ratio of 67.9% wages/32.1% benefits for local government workers taken from the Bureau of Labor Statistics news release EMPLOYER 

COSTS FOR EMPLOYEE COMPENSATION - SEPTEMBER 2011

Notes Mean Hourly 

Benefits

State government1,2

Local government (including schools)3,4

Total 

Compensation

Non-profits5,6

Eligible 

applicants

Mean Hourly 

Wage
Management Technical Clerical

1a. Review instructions 1.00 0.25 0.75 0.00 $56.80 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1b. Gather information about existing vehicle(s) to replace or retrofit 3.00 0.00 3.00 0.00 $149.82 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1c. Fill out Application to Reserve Funds 0.50 0.10 0.40 0.00 $27.72 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $13.94 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1e. Submit Purchase Order to EPA within 60 days of application approval 0.60 0.10 0.25 0.25 $26.42 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 1 Total 5.45 0.55 4.40 0.50 $274.71

2a. Review instructions 0.50 0.00 0.50 0.00 $24.97 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2b. Gather invoices and information for new vehicle(s) and/or equipment 2.00 0.00 2.00 0.00 $99.88 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2c. Fill out Application for Payment Request 0.25 0.10 0.15 0.00 $15.23 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $13.94 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 2 Total 3.10 0.20 2.65 0.25 $154.02

Table A2. State Government Burden Calculation (per Response)

Task 2: Rebate Application Form - Part II

Estimated 

Time to 

Complete (hr)

Weighted 

Average Cost

Contribution of Each Worker to the Task

Task

Type of 

Activitity 

(OMB)

Type of Activity 

(EPA classification)

Obligation of 

Response 

(OMB) Affected Public (OMB)

Task 1: Rebate Application - Part I

Respondent Type

Reporting 

Frequency

No. Responses 

/ Respondent / 

year
Management Technical Clerical

1a. Review instructions 1.00 0.25 0.75 0.00 $51.77 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1b. Gather information about existing vehicle(s) to replace or retrofit 3.00 0.00 3.00 0.00 $132.33 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1c. Fill out Application to Reserve Funds 0.50 0.10 0.40 0.00 $25.12 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $14.04 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1e. Submit Purchase Order to EPA within 60 days of application approval 0.60 0.10 0.25 0.25 $25.07 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 1 Total 5.45 0.55 4.40 0.50 $248.33

2a. Review instructions 0.50 0.00 0.50 0.00 $22.05 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2b. Gather invoices and information for new vehicle(s) and/or equipment 2.00 0.00 2.00 0.00 $88.22 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2c. Fill out Application for Payment Request 0.25 0.10 0.15 0.00 $14.09 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $14.04 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 2 Total 3.10 0.20 2.65 0.25 $138.41

Task 1: Rebate Application - Part I

Task 2: Rebate Application Form - Part II

Table A3. Local Government Burden Calculation (per Response)

Task

Estimated 

Time to 

Complete (hr)

Contribution of Each Worker to the Task

Weighted 

Average Cost Respondent Type

Reporting 

Frequency

No. Responses 

/ Respondent / 

year

Type of 

Activitity 

(OMB)

Type of Activity 

(EPA classification)

Obligation of 

Response 

(OMB) Affected Public (OMB)
Management Technical Clerical

1a. Review instructions 1.00 0.25 0.75 0.00 $61.73 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1b. Gather information about existing vehicle(s) to replace or retrofit 3.00 0.00 3.00 0.00 $171.78 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1c. Fill out Application to Reserve Funds 0.50 0.10 0.40 0.00 $30.42 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $13.69 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1e. Submit Purchase Order to EPA within 60 days of application approval 0.60 0.10 0.25 0.25 $28.01 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 1 Total 5.45 0.55 4.40 0.50 $305.63

2a. Review instructions 0.50 0.00 0.50 0.00 $28.63 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2b. Gather invoices and information for new vehicle(s) and/or equipment 2.00 0.00 2.00 0.00 $114.52 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2c. Fill out Application for Payment Request 0.25 0.10 0.15 0.00 $16.10 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $13.69 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 2 Total 3.10 0.20 2.65 0.25 $172.94

Task 1: Rebate Application - Part I

Task 2: Rebate Application Form - Part II

Table A4. Non-Profit Burden Calculation (per Response)

Task

Estimated 

Time to 

Complete (hr)

Contribution of Each Worker to the Task

Weighted 

Average Cost Respondent Type

Reporting 

Frequency

No. Responses 

/ Respondent / 

year

Type of 

Activitity 

(OMB)

Type of Activity 

(EPA classification)

Obligation of 

Response 

(OMB) Affected Public (OMB)
Management Technical Clerical

1a. Review instructions 1.00 1.00 0.00 0.00 $59.43 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1b. Gather information about existing vehicle(s) to replace or retrofit 1.50 0.50 1.00 0.00 $56.32 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1c. Fill out Application to Reserve Funds 0.50 0.50 0.00 0.00 $29.71 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $12.40 All applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

1e. Submit Purchase Order to EPA within 60 days of application approval 0.60 0.35 0.00 0.25 $27.25 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 1 Total 3.95 2.45 1.00 0.50 $185.11

2a. Review instructions 0.50 0.50 0.00 0.00 $29.71 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2b. Gather invoices and information for new vehicle(s) and/or equipment 1.00 0.50 0.50 0.00 $43.02 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2c. Fill out Application for Payment Request 0.25 0.25 0.00 0.00 $14.86 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

2d. Sign and submit to EPA 0.35 0.10 0.00 0.25 $12.40 Approved Applicants As needed 1 Reporting Application Voluntary Government, non-profit, business

Task 2 Total 2.10 1.35 0.50 0.25 $99.98

Task 1: Rebate Application - Part I

Task 2: Rebate Application Form - Part II

Table A5. Private Fleet Burden Calculation (per Response)

Task

Estimated 

Time to 

Complete (hr)

Contribution of Each Worker to the Task

Weighted 

Average Cost Respondent Type

Reporting 

Frequency

No. Responses 

/ Respondent / 

year

Type of 

Activitity 

(OMB)

Type of Activity 

(EPA classification)

Obligation of 

Response 

(OMB) Affected Public (OMB)
Number of 

Responses

Hours per 

Response

Cost per 

Response Total Hours Total Cost

State governments 30 5.45 $274.71 163.5 $8,241.23

Local governments (incl school districts) 30 5.45 $248.33 163.5 $7,450.01

Non-profits 30 5.45 $305.63 163.5 $9,168.84

Private Fleets 30 3.95 $185.11 118.5 $5,553.31

Total 120 609 $30,413.39

State governments 25 3.1 $154.02 77.5 $3,850.57

Local governments (incl school districts) 25 3.1 $138.41 77.5 $3,460.20

Non-profits 25 3.1 $172.94 77.5 $4,323.61

Private Fleets 25 2.1 $99.98 52.5 $2,499.60

Total 100 285 $14,133.97

Total Respondent Burden 894 $44,547.36

Application to Reserve Funds

Application for Payment Request

Table A6. Typical Rebate Program Respondent Burden
1a. Review Application to Reserve Funds for eligibility with program requirements 0.50 120 60 $2,494.20 EPA As needed Reporting Application Voluntary EPA

1b. Enter updated vehicle and/or equipment information into tracking database 0.50 120 60 $2,494.20 EPA As needed Reporting Application Voluntary EPA

Task 1 Total 1.00 120 $4,988.40

2a. Review Application for Payment Request to confirm compliance with program guidance 0.50 100 50 $2,078.50 EPA As needed Reporting Application Voluntary EPA

2b. Enter new vehicle and/or equipment information into tracking database 0.50 100 50 $2,078.50 EPA As needed Reporting Application Voluntary EPA

2c. Release funds to applicant 0.50 100 50 $2,078.50 EPA As needed Reporting Application Voluntary EPA

Task 2 Total 1.50 150 $6,235.50

Total EPA Burden 270 $11,223.90

Notes:

1. Labor Rate for Federal is $41.57

Task 1: Rebate Application - Part I

Task 2: Rebate Application Form - Part II

Table A7. EPA Burden Calculation

Task

Estimated 

Time to 

Complete (hr)

Number of 

Responses / 

year

Total Labor 

Cost1 Respondent Type

Reporting 

Frequency

Type of 

Activitity 

(OMB)

Type of Activity 

(EPA classification)

Obligation of 

Response 

Total Hours (OMB) Affected Public (OMB)