DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

IN REPLY 

 REFER TO December 17, 2015

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC) 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1201 for 

Implementation of a DoDAAC Funding Office Flag (DoDAAD)

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management Standards (DLMS), Volume 6, Chapter 2, Department of Defense Activity Address 

Directory is approved for immediate implementation.

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, at 703-767-6885, 

DSN 427-6885, or email: DODAADHQ@DLA.MIL. Others must contact their Component 

designated representative. 

 

 

 DONALD C. PIPP

Director

Defense Logistics Management 

Standards Office

Attachment

As stated

cc:

ODASD (SCI)

OUSD DPAP
Attachment, ADC 1201

Page 1

ADC 1201

Funding Office Flag

(DoDAAD)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

b. Functional POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD

b. Primary/Secondary Functional Process: DoDAAD

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 6, Chapter 2, 

Department of Defense Activity Address Directory. 

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change will add a Yes/No flag to the DoDAAD to 

indicate if the DoDAAC is a Funding Office. 

b. Background: The ability to indicate funding at the DoDAAC level is not currently 

possible. This code will enable that identification. The change will not affect existing DoDAAC 

logic. Intent is to work similar to the Procurement Authority flag as a purpose code. 

(1) This flag will represent that the office identified by the DoDAAC has the ability to 

initiate requirements (e.g., the office has a budget and can initiate requirements packages that will 

result in contracts, grants, and other types of awards). This flag is not to be used to represent financial 

entitlement or disbursing functions.

c. Approved Change in Detail. This flag will represent that the office identified by the 

DoDAAC has the ability to initiate requirements (e.g., the office has a budget and can initiate 

requirements packages that will result in contracts, grants, and other types of awards). This flag is not 

to be used to represent financial entitlement or disbursing functions. The following specific changes 

are required: 

(1) Transaction Services. Transaction Services will need to create a new field in the 

DoDAAD database for FUNDING. The only valid values will be “Y” for yes and null for no. The 

illustration in the attachment represents the rendering of this data field for DAASINQ/eDAASINQ. 

When the funding flag is set to “Y”, both the Sub Tier Code and CGAC are required fields. This flag 

can only be set when the Org Type code is “F” or “D.” 
Attachment, ADC 1201

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(2) Central Service Points/Monitors. DoD CSPs/Monitors shall apply this flag to an 

activity/office that meets the definition of a Funding Office and the following:

(a) This flag will represent that the office identified by the DoDAAC has the 

ability to initiate requirements (e.g., the office has a budget and can initiate requirements packages that 

will result in contracts, grants, and other types of awards). This flag is not to be used to represent 

financial entitlement or disbursing functions. 

(b) Available for each DoD and Federal Agency DoDAAD Series (not 

contractor series). Planned future business rule based on Organization Type code (once implemented) 

will make it available only on DoD or Civilian Agency records. 

(c) Funding Office Flag can be marked in association with any other existing 

Purpose Code (i.e., it is not mutually exclusive with Procurement or Grants). 

(d) When this flag is set, it will make the Sub Tier Code and CGAC mandatory 

field entries. This flag can only be set of the Org Type code is “F” or “D.” 

d. Revisions to DLM 4000.25 Manuals: The following changes need to be made to the DLM 

4000.25 Manuals:

(1) DLM 4000.25, Volume 6, Chapter 2. Insert the following: 

C2.4.4.9. Funding Office Flag. This flag will represent that the office 

identified by the DoDAAC has the ability to initiate requirements (e.g., the office has a 

budget and can initiate requirements packages that will result in contracts, grants, and 

other types of awards). This flag is not to be used to represent financial entitlement or 

disbursing functions. It is available for each DoD and Federal Agency DoDAAD Series 

(not contractor series). Planned future business rule based on Organization Type 

code (once implemented) will make it available only on DoD or Civilian Agency 

records. The Funding Office Flag can be marked in association with any other existing 

Purpose Code (i.e., it is not mutually exclusive with Procurement or Grants). When 

this flag is set, it will make the Sub Tier Code and CGAC mandatory field entries. This 

flag can only be set of the Org Type code is “F” or “D.” 

(2) DLM 4000.25, Volume 6, Chapter 2, DoDAAD Data Elements. Insert the 

following: 

Funding Office Flag. This binary flag will represent that the office identified 

by the DoDAAC has the ability to initiate requirements (e.g., the office has a 

budget and can initiate requirements packages that will result in contracts, 

grants, and other types of awards). This flag is not to be used to represent 

financial entitlement or disbursing functions. It is available for each DoD and 

Federal Agency DoDAAD Series (not contractor series). Planned future 

business rule based on Organization Type code (once implemented) will 

make it available only on DoD or Civilian Agency records. The Funding 

Office Flag can be marked in association with any other existing Purpose 

Code (i.e., it is not mutually exclusive with Procurement or Grants). When 
Attachment, ADC 1201

Page 3

this flag is set, it will make the Sub Tier Code and CGAC mandatory field 

entries. This flag can only be set of the Org Type code is “F” or “D.” 

(3) DoDAAD Update Application Standard Operating Procedures. Insert the 

following: 

2.12. Funding Office Flag. The Funding Office Contractor indicator or 

“flag” is a binary flag with a value of either “Y” for yes or null for no, that designates 

whether or not the DoDAAC is a Funding Office. This flag will represent that the office 

identified by the DoDAAC has the ability to initiate requirements (e.g., the office has a 

budget and can initiate requirements packages that will result in contracts, grants, and 

other types of awards). This flag is not to be used to represent financial entitlement or 

disbursing functions. It is available for each DoD and Federal Agency DoDAAD Series 

(not contractor series). Planned future business rule based on Organization Type 

code (once implemented) will make it available only on DoD or Civilian Agency 

records. The Funding Office Flag can be marked in association with any other existing 

Purpose Code (i.e., it is not mutually exclusive with Procurement or Grants). When 

this flag is set, it will make the Sub Tier Code and CGAC mandatory field entries. This 

flag can only be set of the Org Type code is “F” or “D.” 

e. Alternatives: N/A

5. REASON FOR CHANGE: There is no current method for identifying funding DoDAACs. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Enables a critical business process for the Federal Government.

b. Disadvantages: None noted.

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: None noted.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change is authorized for 

immediate implementation. Transaction Services has agreed, barring unforeseen problems, 

implementation by February 1, 2016.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: None noted.

10. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements.

b. Changes to DLMS Data Elements: No changes to existing DLMS data elements.

c. Automated Information Systems (AIS): This is covered in the detailed change section 

above.

d. Transaction Services: These changes will need to be implemented and maintained in the 

DoDAAD at Transaction Services.
Attachment, ADC 1201

Page 4

e. Non-DLM 4000.25 Series Publications: The changes identified in this DLMS Change will 

need to be incorporated into the relevant Component-level DoDAAD management publications, 

including (but not limited to) the following: 

(1) U.S. Army: AR 725-50

(2) U.S. Navy: NAVSO P-1000-2-5

(3) U.S. Air Force: AFI 24-230

(4) U.S. Marine Corps: MCO 4420.4H

(5) U.S. Coast Guard: COMDTINST M4000.2

(6) Defense Logistics Agency: DLAI 1401

(7) Defense Information Systems Agency: DISA Instruction 270-50-10 

(8) Federal Property Management Regulations
Enclosure (1)

1

Funding Office Flag

The following is an illustration of how the Funding Office Flag should 

appear.