ADC 191 

Management Codes on Supply Status Transaction 

1. ORIGINATOR: 

a. Service/Agency: United States Army Materiel Command (USAMC) Logistics 

Support Activity (LOGSA)

b. Originator: LOGSA, AMXLS-MD, Process Integration Division, 256-955-8017 

(DSN 645)

2. FUNCTIONAL AREA: 

 Primary: Supply 

3. REQUESTED CHANGE: 

a. Title: Management Codes on Supply Status Transaction

b. Description of Change: This change establishes two new management codes for 

use on the Supply Status transaction. Both new management codes are authorized for use in 

the Defense Logistics Management System (DLMS). The Defense Automatic Addressing 

System Center (DAASC) will support conversion between MILS and DLMS transactions 

when used. 

(1) Management Code R. This code is for intra-Army use. It recognizes the 

value R in record position 72 as a valid entry for MILSTRIP Supply Status DI Code AE_ with 

status code equal to BD (Requisition Delayed). Management Code R will be interpreted by 

Army users as a reason for the delayed in requisition processing. The R indicates that there 

was a denial from the depot.

(2) Management Code S. This code is for use in communication between Army 

and DLA. It recognizes the value S in record position 72 as a valid entry for MILSTRIP 

Supply Status DIC AE6 with status code equal to CB (Lateral Redistribution Order (LRO) 

Rejected). Management Code S will be interpreted by the receiving DLA source of supply as 

the reason the LRO was rejected. The S indicates that the suffix code on the LRO duplicated 

one already assigned within the Army processing system. The LRO may then be 

retransmitted after advancing the suffix code.

c. MILSTRIP Procedures: Revise MILSTRIP Appendix, AP3.10, Supply Status, to 

designate Management Code in record position 72 when associated with specific Status 

Codes as shown in Attachment 1. 

d. MILSTRAP Procedures: Revise MILSTRAP Appendix, AP2.6, Management 

Codes, paragraph AP2.6.2 as shown in Attachment 2.
 e. DLMS Procedures: Insert equivalent DLMS Supplement (DS) notes as indicated 

below. Additional administrative updates are provided to the 870S as reflected in Attachment 

3. 

 (1) The MILSTRIP AE_ equates to DLMS 870S, Supply Status. Revise as follows: 

81 Status Code (2/330/LQ01)

DLMS Note: 1. Use to identify the supply status associated with the transaction number/suffix. 

2. If status code is BD (Army only), enter denial Management Code R, indicating a denial/refusal 

to the Standard Army Retail Supply System (SARSS) operating under Army Single Stock Fund 

(refer to ADC 191). 

3. Multiple repetitions to identify all applicable supply status codes is a DLMS enhancement; see 

introductory DLMS note 3a. 

 (2) The MILSTRIP AE6, Supply Status - To Inventory Control Point (ICP) From 

Storage Activity, when used to provide LRO advice under TAV procedures equates to DLMS 

945A, Material Release Advice with W0611 Code DS Disposition. Revise as follows: 

81 Status Code (2/100/LQ01) 

DLMS Note: 1. For Army/DLA interface only, applicable to LRO advice under TAV procedures, if 

status code is CB enter Management Code S, indicating LRO was denied because it matched an 

existing suffix for the document number (refer to ADC 191).

2. Multiple repetitions to identify the status associated with the transaction number/suffix is a 

DLMS enhancement; see introductory DLMS note 3a.

4. REASON FOR CHANGE: 

a. Code R. With the introduction of the Army Single Stock Fund (SSF), the SARSS 

system was encountering problems with Denials/Refusals (DIC A6_) because SARSS cannot 

process the denial transactions from a depot or other Army Working Capital Fund (AWCF) 

sites. To resolve the problem, the Army wholesale system generates a supply status 

transaction with status code BD and an “R” in record position 72. The AE_ BD with R in cc 

72 allows SARSS to clear their suffix record when a refusal or denial has occurred from a 

CCSS generated A5_ (MRO). Further action will occur against the denied quantity. 

b. Code S. Under the total asset visibility (TAV) process with the Army that DLA 

implemented in September 2005, DLA has an agreement with the Non-Army Managed Item 

(NAMI) source of supply (AJ2, Rock Island, owns the DLA-managed items at the SARSS 

SSF sites) for them to use a Management Code S in the AE6 with status code CB when the 

reason for the denial/killed LRO was that DLA matched an existing suffix for the requisition 

that was already in their system. AJ2 receives SARSS orders and passes any they can’t fill to 

DLA. [Side Note: Army passes these orders on an A3_, Passing Order, even though they 

may have partially filled the order prior to sending it to DLA. Army doesn’t use an A4_ , 

Referral Order, to pass these and it was too significant a change to Army to pursue this, so 

Army uses the Management Code S technique.] If DLA gets a TAV AE6 with CB status and 

Management Code S, they kill that LRO, move the suffix forward and send AJ2 a new LRO 

that they can process. 
5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: 

(1) The USAMC Logistics Support Activity is in the process of converting from 

MILS processing to World Wide-Web Consortium (W3C) compliant Extensible Markup 

Language (XML) schemas. The Army has unique coding imbedded in several MILS 

transactions to support SSF that current X12/XML schemas do not recognize. With DLMS 

approval, transactions containing unique coding associated with the Army’s SSF process will 

be recognized and transmitted to the X12/XML schemas. 

(2) The change provides visibility of unique processes and allows appropriate 

documentation for continued usage.

b. Disadvantages: None

6. IMPACT: 

a. Revisions to manuals as identified above 

b. Update to DAASC maps 

c. No additional program changes required within Army or DLA systems. This change 

documents existing unique management code usage under MILS and supports continued use 

under DLMS. 
AP3.10. APPENDIX 3.10 

SUPPLY STATUS

(ISSUES FROM STOCK)

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DI AE_. 

Routing Identifier 4-6 Enter RI of the supply source furnishing the supply status 

(RI From). If used as a DI AE6 transaction, enter the RI of 

the supply source to which the transaction will be sent (RI 

To). 

Media and Status 7 Enter M&S as shown in the original requisition. 

Stock or Part Number 8-22 Enter NSN or part number. 

Unit of Issue 23-24 Enter U/I. 

Quantity 25-29 a. Enter quantity for which status is provided. 

b. For ammunition items only (FSG 13), enter an “M” in 

rp 29 to express in thousands any quantity exceeding 

99,999. Example: A quantity of 1,950,000 will be 

expressed as 1950M (1950 in rp 25-28 and an “M” in rp 

29). 

Document Number 30-43 Enter document number as shown in the requisition. 

Suffix 44 a. Enter suffix applicable to quantity in rp 25-29 when the 

requisitioned quantity is divided into separate supply 

actions. 

b. When the requisition quantity is not divided, leave this 

field blank. 

Supplementary Address 45-50 Enter data from original requisition. 

Signal 51 Enter data from original requisition. 

Fund 52-53 Enter date from original requisition. 

Distribution 54-56 When used as an AE6 to provide status on the processing 

on an LRO, enter 2 for consumables or 3 for reparables in 

rp 54. Otherwise, enter data as shown in the requisition. 

Project 57-59 Enter data from original requisition. 

Priority 60-61 Enter data from original requisition. 

Transaction Date 62-64 Enter the day that corresponds with the date of this reply. 

Status 65-66 Enter status code to convey the information regarding the 

status of this transaction. 

Routing Identifier 67-69 Enter the “last known source” to which authorized 

followup action will be directed. If used as a DI AE6 

transaction, the RI will be the activity preparing the 

document. 
FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Estimated Shipping Date 70-73 When designated by the status code, enter the four-position 

ordinal day by which it is estimated the materiel will be 

shipped. 

Multiple Use1

&2 74-80 

Unit Price 74-80 Enter unit price of the stock or part number shown in rp 8-

22. When the status code in rp 65-66 relates to an 

erroneously routed requisition, this field will be left blank. 

OR 

Blank (74-75) Leave blank. 

Minimum Order Quantity (76-80) For C8 Status, enter the minimum order quantity. 

OR 

Blank (74-75) Leave blank. 

Federal Supply 

Schedule Number3

(76-80) For DA Status, enter Federal Supply Schedule Number 

constructed as follows: 

rp 76-77 Group (numeric) rp 78-79 Part (numeric) rp 80 

Section (alphabetic). 

For DI Code AE_ Transactions with Status Code CE

 79-80 

For transactions containing rejection Status Code CE in rp 

65-66, supply source will enter the correct unit of issue in 

rp 79-804

. 

For DI Code AE_ Transactions with Status Code BD (Army only)

Management Code 72 If status code (rp 65-66) is BD enter denial 

Management Code R, indicating a denial/refusal to 

the Standard Army Retail Supply System (SARSS) 

operating under Army Single Stock Fund. 

For DI AE6 Transactions with Status Code BY

 70-71 Leave blank. 

 

1

When used by storage in response to a query by the ICP (DI AE6), this data may be omitted at Component option. 

2

DI AE9 transactions generated by DAAS will always be blank in rp 74-80. 

3

Requirement to use DA requisition rejection status to indicate the supply source is direct ordering from the 

Federal Supply Schedule last reported as not implemented by USAF. Refer to AMCL 132B. 4

Requirement to provide correct unit of issue when original unit of issue on the requisition could not be converted last 

reported as not implemented by USN and DLA (Subsistence). Refer to AMCL 162. 
Management Code 72 If status code (rp 65-66) is BY (previously denied MRO), 

enter appropriate denial management code. 

 73 Leave blank. 

Unit Price5

 74-80 Enter unit price of the stock or part number shown in rp 8-

22. 

 

For DI AE6 Transactions with Distribution Code 2 and Status Code CB (Army/DLA Interface Only)

Management Code 72 If status code (rp 65-66) is CB enter Management 

Code S, indicating LRO under TAV procedures was 

denied because it matched an existing suffix for the 

document number. 

 

5

When used by storage in response to a query by the ICP (DI AE6), this data may be omitted at Component option. 

MILSTRAP

AP2.62 ISSUE RELATED TRANSACTIONS. Management codes are assigned for use in 

MILSTRAP issue related transactions (DI Code D7_ Issues, DG_ Backorders, and DHA Demands) 

and MILSTRIP transactions (DI Code A4_ Referral Orders, A5_ Materiel/Disposal Release Orders, 

A6_ Materiel/Disposal Release Denials, and AE6 Supply Status), and related release documentation 

(when applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing the item; not 

assigned by DOD. 

M D7_ less D7J, A__ less A5J and 

A6_ 

Backorder release. 

M D7J, A5J Materiel condemned. Quantity indicated shipped direct to the 

DRMO or other authorized/required disposal action has been taken. 

(Excludes items for which shelf-life has expired and cannot/will not 

be extended.) 

M All other DI codes Reserved for future DOD assignment. 

N DHA, D7_, A4_ Nonrecurring demand. 

N All other DI codes Reserved for future DOD assignment. 

O DHA, D7_, A4_ No demand. 

O All other DI codes Reserved for future DOD assignment. 

P DHA, D7_, A4_ Nonrecurring demand for special program requirements. 

P All other DI codes Reserved for future DOD assignment. 

Q All DI codes Reserved for future DOD assignment. Reserved for future DoD 

assignment. 

R DHA, D7_, A4_ Recurring demand. 

R A5_ Pre-inventory document. 

R A6_ Denied. This denial results from a receipt posted in error during 

real-time “Issue from Receiving” processing, or from discovery of a 

receipt processing error during denial research. Distribution depot 

to submit receipt reversal. 

R AE_ 1

 Requisition delayed due to storage activity denial. 

R All other DI codes Reserved for future DOD assignment. 

S DHA, D7_, A4_ Commissary resale demand. 

S AE6 2

 LRO rejected due to duplication of suffix code internal to 

receiving Service. LRO may be resent with suffix code advanced. 

S All other DI codes Reserved for future DOD assignment. 

 

1 Authorized for use in intra-Army supply status.

2 Authorized for use in Army interface with DLA in response to a DLA directed LRO.
ADC 191 

870S revisions include substantive and administrative changes as follows: 

(945A revision is noted in the body of this ADC) 

 Location 870S Supply Status Revisions Reason Federal 

IC 

1. 2/LQ01/145 Insert DLMS note at segment level:

DLMS Note: Code lists at this level are intended to be 

applicable to the document number level (i.e. do not 

differ by suffix for split shipments). This is intended to 

support a future DLMS enhancement which would 

accommodate multiple supply status transactions within 

a single transmission of the 856S. At this time, only a 

single supply status may be transmitted per transaction 

set. 

Clarification No update 

required 

2. 2/LQ01/145 Insert DLMS note for each of the following qualifiers:

67, 85, 89, 95, A2, A3, A6, A7, A8, and EC:

2. DLMS enhancement; see introductory DLMS note 3a.

Each of these data 

elements is a breakout of 

the concatenated data 

used to construct Security 

Assistance document 

number and supplemental 

address. The DLMS 

intent is to break out each 

of these fields into 

discrete data elements, 

allowing a potential for 

future revisions to the 

rules for structuring of 

document number/ 

supplemental address. 

No update 

required 

3. 2/LQ01/145 Relocate qualifier and note from LQ/330 to LQ/145:

Delete Federal note

GQ: Group Qualifier Code

DLMS Note: Use to identify the Materiel Management 

Aggregation Code (MMAC) for NSNs to be managed by 

a specific manager (i.e., system, program, aggregation, 

selected FSC, technology group). This is an Air Forceunique data element, meaningful to the Air Force only. 

Non-Air Force Components perpetuate without action. 

A data maintenance action was approved in version 

5010. The approved code/name is "MAC – 

Material Management Aggregation Code". The code 

source is identified as the Air Force Manual 

(AFMAN) 23-110, Volumes 1 and 2. 

This is a document level 

data element and it was 

misplaced at the suffix 

level LQ. 

Update 

required 

 2/P01/150 Insert DLMS note at segment level:

DLMS Note: Multiple iterations differentiated by status 

code is a DLMS enhancement which is not supported at this 

time.

Clarification No 

Update 

required 

4. 2/LQ/330 Insert DLMS note at segment level:

DLMS Note: Code lists at this level are intended to be 

applicable to the suffix code level (i.e. may differ by suffix 

Clarification No 

Update 
for split shipments). This is intended to support a future 

DLMS enhancement which would accommodate multiple 

supply status transactions within a single transmission of the 

870S. At this time, only a single supply status may be 

transmitted per transaction set.

required 

5. 2/LQ01/330 Deleted the following qualifier:

 AJ Utilization Code 

This is a document level 

data element misplaced at 

the suffix level LQ 

segment. This code is 

already available in the 

document level LQ 

segment. 

No 

Update 

required 

 2/LQ01/330 Revised DLMS notes for qualifier 81:

81 Status Code 

1. Use to identify the supply status associated with the 

transaction number/suffix 

2. If status code is BD (Army only), enter denial 

Management Code R, indicating a denial/refusal to the 

Standard Army Retail Supply System (SARSS) operating 

under Army Single Stock Fund (refer to ADC 191). 

3. Multiple repetitions to identify all applicable supply 

status codes is a DLMS enhancement; see introductory 

DLMS note 3a. 

See above ADC 

documentation. 

No 

Update 

required 

 2/LQ01/330 Revised DLMS notes for qualifier 84:

84 Management Code 

1. Use to identify the applicable management code 

associated with the status code. 

2. ADC 191 applies. 

 3. Use multiple repetitions to identify all applicable 

supply status codes. This is a DLMS enhancement; see 

introductory DLMS note 3a. 

See above ADC 

documentation. 

No 

Update 

required 

 2/LQ01/330 For qualifier “A9” revised DLMS note 2:

1. Use to identify supplemental address/data. 

2. Supplemental address/data is not used at this level 

at this time. This data element may differ by suffix, and 

so will be available at a future date when multiple 

supply status by suffix is provided within a single 

transmission. 

3. Supplemental data is a DLMS enhancement; see 

introductory DLMS note 3a.

Supplemental Address is 

currently mapped to 

document level LQ 

segment. Since this data 

element may differ by 

suffix, it will be available 

at this level at a future 

time when full DLMS 

capability is available 

permitting multiple status 

transactions within a 

single transmission. 

No 

Update 

required 

 2/LQ01/330 For qualifier “79” add DLMS note:

79 Priority Designator Code 

DLMS Note: Priority Designator is not used at this 

level at this time. This data element may differ by 

suffix, and so will be available at a future date when 

multiple supply status by suffix is provided within a 

single transmission.

Same as Supplemental 

Address above. 

No 

Update 

required 

 2/LQ01/330 For qualifier “AL” add DLMS notes: Same as Supplemental No 

Update 
AL Special Requirements Code 

DLMS Note: 

1. Under MILSTRIP, this is carried in the required 

delivery date field.

2. Special Requirements Code is not used at this level at 

this time. This data element may differ by suffix, and so 

will be available at a future date when multiple supply 

status by suffix is provided within a single transmission. 

3. DLMS enhancement; see introductory DLMS note 3a.

Address above. required