DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELVOIR. VIRGINIA 22060-622 1

IN REPLY

REFER TO DLMSO April 1,2003

MEMORANDUM FOR: SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved DLMS Change 9.5, Revision to DLMS Supplement (DS) 8705 Supply

Status, for Unit of Issue (UI) (Supply)

The attached change to DOD 4000.25-M, Defense Logistics Management System (DLMS), is

approved for implementation. This change is required to support continued operations in a

DLMS/DLSS/DLSS-like environment. The updated DLMS Supplement will be posted to the

DLMSO web site (http://www.dla.mil/j-6/dlmso/ICs/Defau&htm) within 30 days from the above date

for implementation planning.

The attached change to DLMS will be incorporated into the DLMS manual/supplement, based

upon the effective or availability date to be determined. DAAS and DLA have advance authorization

to employ these procedures under Business Systems Modernization (BSM); however, configuration

management/version control procedures must be observed allowing for sequential implementation to

prevent rejection.

Addressees may direct questions to the DLMSO points of contact, Ms. Ellen Hilert, Chair,

Supply Process Review Committee, 703-767-0676, DSN 427-0676, or e-mail:

ellen hilert@,hq.dla.mil or Ms. Vermella Savage, DOD MlLSTRIP System Administrator,

703-767-0674, DSN 427-0674, or e-mail: vermella~savage@hq.dla.mil. Others must contact their

Component designated representative.

Standards Office

Attachment

cc:

ADUSD(L)SCI

LMI
1

Approved DLMS Change 95

Revision to DS 870S, Supply Status, for UI

1. ORIGINATOR:

a. Service/Agency: DLMSO

b. Sponsor: Supply PRC, Chair: Ellen Hilert, DLA J-673, Defense Logistics Management 

Standards Office (DLMSO), 703-767-0676 (DSN 427), ellen_hilert@hq.dla.mil

2. FUNCTIONAL AREA: Primary: Supply

3. REFERENCE: DoD 4000.25-1-M, MILSTRIP

4. REQUESTED CHANGE:

a. Title: Revision to DS 870S, Supply Status, for UI

b. Description of Change: This revision incorporates additional qualifiers with DLMS notes to 

support a mixed DLSS/DLMS environment. The primary purpose of this change (items 5 and 6 below) is 

to add the capability to identify a second unit of issue (UI) within selected supply status transactions. 

Under MILSTRIP, the Supply Status transaction for Reject Status CE tells the customer both the originally 

requested UI and the correct UI for the material. This change supports the CE status as defined in 

MILSTRIP. In addition, this change highlights numerous administrative corrections, clarifications and

updates to make this DS consistent with other more recently updated DLMS Supplements.

c. Procedures: 

Revise DS 870S, Order Status Report (Supply Status) as follows:

# Location Revision Reason Federal IC

1. DLMS 

Introductory 

Notes

Add the following DLMS note 3e:

e. Repetition of data (using multiple iterations or loops) which 

is not compatible with existing DLSS capability. Although 

supported by the use of the ANSI X12 standard, such data is 

not compatible with DLSS/DLMS conversion and may not be 

supported by the recipient's automated processing system. 

Components must coordinate implementation of enhanced 

capability with DLMSO prior to use.

Add new clarification 

restricting use of ANSI 

functionality for data 

repetition

No Change 

required
2

2. DLMS 

Introductory 

Notes

Add new DLMS note 4 along with adding title of 

applicable ADCs: 

4. This revision to the DLMS Supplement (DS) incorporates 

Approved DLMS Changes (ADCs) listed. ADCs are available 

from the DLMSO website: http://www.dla.mil/j-6/dlmso/ 

Changes.

- ADC 77, Air Force Unique Management Coding for 

Materiel Management Aggregation Code (MMAC)

- ADC 95, Revision to DLMS Supplement (DS) 870S, Order 

Status Report (Supply Status) for UI.

Update. To stay 

consistent with all DLMS 

Supplements

No Change 

required

3. 2/PO106/150 Revise DLMS note to read the following:

Use one of codes A1, A2, A4, FB, FS, FT, MG, YP or ZZ to 

identify the material which will be provided as indicated by the 

status code. Must use the National Stock Number (NSN) when 

known, except when appropriate brand name subsistence items 

are identified by the Subsistence Identification Number.

Note provides additional

functionality.

No change 

required to 

Federal IC

4. 2/PO106/150 Add the following qualifier with DLMS note:

ZZ – Mutually Defined

Use to identify nonstandard material when all other 

authorized codes do not apply (includes management control 

numbers and locally assigned control numbers). May be used 

for DLSS-to-DLMS conversion when the translator cannot 

determine a more appropriate code.

Update. To stay 

consistent with all DLMS 

Supplements. 

Federal 

update 

required 

5. 2/PO108/150 Add the following qualifier w ith DLMS note:

MB - Measurement Type Code

1. Use to identify the original requested unit of issue 

associated with the status provided.

2. Use in next available product/service pair. An ANSI data 

maintenance action will be taken to obtain a more appropriate 

code for use in a future version/release.

Under MILSTRIP, the 

Supply Status transaction 

for Reject Status CE tells 

the customer both the 

originally requested UI and 

the correct UI for the 

material. This change 

supports the current 

functionality to identify 

the original UI. The 

correct UI is already 

provided in the DLMS.

Federal 

update 

required 

6. 2/PO110/11/150 Open next set of product service pairs. It may be necessary to use 

the next available pair if 

CE status applies to a 

requisition already 

employing a part number 

and CAGE codes to 

identify the material.

Federal 

update 

required 
3

7. 2/LQ01/330 Add the following qualifier with DLMS note:

GQ – Group Qualifier Code

Federal Note: Use to identify the Materiel Management 

Aggregation Code (MMAC).

DLMS Note: Use to identify the MMAC for NSNs to be 

managed by a specific manager (i.e., system, program, 

aggregation, selected FSC, technology group). This is an Air 

Force unique data element, meaningful to the Air Force only. 

Non-Air Force Components perpetuate without action. An 

ANSI data maintenance request has been prepared to request a 

new data element 1270 code qualifier assignment for the 

MMAC. The code source is identified as the Air Force 

Manual (AFMAN) 23-110, Volume 1.

This qualifier is a primary 

data element for Air Force 

requisition processing. 

(See ADC 77.)

Federal 

update 

required 

d. Alternatives: None

5. REASON FOR CHANGE: This change is provided to support continued operation in a mixed 

DLMS/DLSS environment. RE the specific change for UI: The correct UI is already provided in the 

DLMS transaction. However, the original requested UI was not included under the DLMS “streamlining” 

concept, whereby data elements resident in the originators supply system would not be perpetuated in 

follow-on transactions. Due to the requirement for continued support of existing MILSTRIP functionality 

during the transition phase, previously streamlined data elements are reinserted. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation

b. Disadvantages: None identified

7. IMPACT:

 a. Publication(s): Federal Implementation Conventions 870S and corresponding DOD

4000.25-M DLMS Supplement.