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Attachment

ADC 51

APPROVED DLMS Change (ADC) 51

Revisions to DLMS Supplements 527D and 527R in Support of 

Requirements for Medical Assembly Component and Prime 

Vendor Advance Receipt Information & Receipt Transactions.

1. ORIGINATOR

a. Service/Agency: This is a United States Army Medical Materiel Agency 

(USAMMA) and Defense Logistics Agency (DLA) joint change proposal, 

sponsored by the Defense Logistics Management Standards Office.

b. Originators: 

• Mr. Ron Shoemaker, USAMMA

• Ms. Mary Day, DLA/J-333

2. FUNCTIONAL AREA

a. Primary: Supply - Processing of advanced receipt information and 

receipts related to the DoD Medical Unit Assembly Program.

b. Secondary: Financial and Discrepancy processing.

3. REQUESTED CHANGE

a. Title: Revisions to DLMS Supplements 527D and 527R in Support of 

Requirements for Medical Assembly Component and Prime Vendor Advance Receipt 

Information & Receipt Transactions

b. Description of Change 

The purpose of this change is to support the USAMMA Enterprise Resource 

Planning (ERP) implementation effort. This change will enable USAMMA's system 

modernization effort to comply with DoD Directive 8190.1 while maintaining 

interoperability with interfacing legacy systems. With the exception of the process 

improvement to fully capitalize on just-in-time prime vendor deliveries, the basic 

processes involved in the information exchanges covered by this change are 

consistent with current processes; however, the medium of exchange will be the 

DLMS ANSI ASC X12 standard transaction sets rather than the current DoD-unique 

transactions. 

This joint change is part one of a two-part change to accommodate USAMMA 

requirements. This first submission covers inclusion of six C-series transactions into 

the DLMS. These transactions are in support of the USAMMA DoD Medical Unit 

Assembly Program which in turn is part of the DoD Deployable Medical Systems 

(DEPMEDS). 
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Four of these six transactions are critical as the DLMS transactions must be 

ready for a USAMMA system test scheduled for January 7, 2002. The first two 

critical transactions are Document Identifier (DI) Codes C2J and C2K, Unit Assembly 

Component Receipt Confirmation, Procurement and Other Than Procurement, 

respectively. The last two critical transactions are DI Codes C3C, Prime Vendor 

Advance Receipt, and C3D, Prime Vendor Receipt Confirmation, two new C-series 

transactions that support improved prime vendor processing. The final two 

transactions addressed by this proposal are DI Codes C2G and C2H, Advance Data 

for Unit Assembly, Procurement and Other Than Procurement, respectively. Even 

though they are not needed for test in January, they were included because they had 

similar mapping requirements as DI Code C3C. The formats for these six DI Codes 

are at enclosure 1:

• C2G Advance Data for Assembly (Procurement)1

• C2H Advance Data for Assembly (Other than Procurement)

• C2J Assembly Component Receipt Confirmation (Procurement) 1

• C2K Assembly Component Receipt Confirmation (O/T Procurement)

• C3C Prime Vendor Assembly Component Advance Receipt (Transactions 1 & 2)

• C3D Prime Vendor Assembly Component Receipt Confirmation

 Part 2 of this joint change, which will be submitted at a later date, will cover five 

additional C-series transactions for inclusion in the DLMS. 

The DLMS Supplement (DS) to Federal Implementation Convention (IC) 527R 

Transaction Set (Receipt, Inquiry, Response, and MRA) has been updated 

(enclosure 2) to incorporate the additional data requirements and notes applicable to 

use of DI Codes C2J, C2K, and C3D. These transactions cover receipts at the 

Assembly Activity (i.e., the DSS assembly depot, etc.) and reported to the Assembly 

Manager (i.e., USAMMA, Defense Supply Center-Philadelphia (DSCP), etc.). 

Receipts from other than procurement (usually from the storage depot)1 are included 

as well as receipts under the Prime Vendor Program. The DS 527R shall notify the 

Assembly Manager that assembly components have been received for its respective 

build/assembly of the end item.

The DS to Federal IC to 527D Transaction Set (Due-in/Advance receipt/Due 

Verification) has been updated (enclosure 3) to incorporate the C3C. The DS 527D 

shall be initiated by the Assembly Manager (i.e., USAMMA) and sent to the 

Assembly Activity. This transaction establishes the advance receipt information (i.e., 

pre-positioned materiel receipt) for the Prime Vendor Receipt expected by the 

Assembly Activity. It provides the Procurement Instrument Identification Number 

(PIIN) (i.e., contract number), Contract Line Item Number (CLIN), Call Order Serial 

Number, National Stock Number (NSN), part number, Build Directive Number (BDN), 

and other necessary information to ensure the Assembly Activity receipts the item in 

the correct BDN. DI Codes C2G and C2H provide notification that materiel is due-in 

to the Assembly Activity from other than procurement2 for other then the Prime 

 

1

 During a phone conference, 11/29/01, with USAMMA, DSCP, DSIO-U, DLA, DAASC, ECRC, and DLMSO, it 

was agreed that the while the title for the C2G and C2J indicate they are procurement transactions, they are actually 

"other than procurement" transactions. Accordingly, they have been mapped to the 527D and 527R as other than 

procurement transactions. 

2

 See Footnote 1 on previous page.
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Attachment

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Vendor Program. They also provide data to prepare the Unit Assembly Receipt 

Confirmation (DI Code C2J or C2K).

c. Procedures: Due to time constraints, DLMS narrative supporting this

Change, and phase 2 of this action will be submitted as part of the second 

submission. We do not expect DLMS supportive narrative will require great detail as 

the business processes are provided for by USAMMA and DLA within documentation 

for the DoD Medical Unit Assembly Program and DEPMEDS. Although transactional 

data interfaces are being moved from C-series transactions to the DLMS, this shall 

not change the basic business premise. 

d. Alternatives: None known at this time.

4. REASON FOR CHANGE: DLMSO memorandum, November 7, 2001, Subject: 

Inclusion of Defense Logistics Standard Systems (DLSS) Data/Business Processes in 

the Defense Logistics Management System (DLMS), established an overall plan for 

capturing data that are transmitted within DLSS and DLSS-like transactions, for which 

business rules, validation criteria, and metadata have not been vetted through the DLMS 

Process Review Committees (PRCs). This POA&M was supplemented by a second 

POA&M issued by DLMSO memorandum, November 20, 2001, Subject: Incorporation 

of C-Series Transactions in Support of the USAMMA into the Defense Logistics 

Management System (DLMS). This approved change, along with Part 2 when 

submitted, will satisfy requirements of the two POA&Ms by transitioning the DoD Medical 

Unit Assembly Program to updated electronic business (EB) methods and PRCapproved DLMS procedures/supplements. Maintaining the status quo would limit the 

DoD Medical Unit Assembly Program to use of obsolete EB methods/business 

processes and preclude future use of enhanced functionality offered by DSs.

5. ADVANTAGES AND DISADVANTAGES 

a. Advantages: Provides updated EB methods for the DoD Medical 

Unit Assembly Program. Eliminates the need for the Defense Automatic Addressing 

System Center (DAASC) to maintain a conversion process between the DLSS/DLMS 

processes once all participants have moved to DLMS.

b. Disadvantages: Requires changes to affected DLMS Supplements and possibly 

the affected Federal ICs. Some costs will be incurred for systems affected by the 

change.

6. IMPACT

a. Data Content/Procedures: Following is a list new data elements/product ID 

qualifiers added to the 527R and 527D to accommodate USAMMA Medical 

Component Assembly and Prime Vendor program data requirements. 

In response to USAMMA and DLA comments to PDC 70, an additional data 

element has been added to the 527D and 527R; some minor note revisions 

have been made; and information has been provided for Build Directive 

Number and Assembly Control Number. These changes are highlighted

below. Disposition of the PDC 70 comments is at enclosure 4. In addition 

to these changes, the format for DI Code C3D, Assembly Component 

Receipt Confirmation, was revised and consolidated from two 80 record 
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Attachment

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position transactions to a single 80 record position transaction. The revised 

format with the mapping to the 527R identified, is at enclosure 5. 

1) New 2/LIN01/010 Code. 2/LIN01/010 new code: "21. U - Receipt to 

inventory or assembly area as a result of purchase from a Prime Vendor. 

Applicable only to procurement source transactions."

2) National Drug Code. 2/LIN04/010, new code 'N'4', National Drug Code in 5-

4-2 Format, with DLMS note: "Use only with LIN01 code 'U' to identify the 

National Drug Code. NSN must be identified in LIN02/03"

3) Prime Vendor Catalog Number. 2/LIN04/010, new code 'VC', Vendor's 

(Seller's) Catalog Number, with DLMS note: "Use only with LIN01 code 'U' to 

identify the Prime Vendor Catalog Number. NSN must be cited in LIN02/03." 

4) Prime Vendor Part Number. 2/LIN04/010, new code 'VP', Vendor's (Seller's) 

Part Number, with DLMS note: "Use only with LIN01 code 'U' to identify the 

Prime Vendor Part Number. NSN must be cited in LIN02/03." 

NOTE: Code 'VP' was added per USAMMA's request in response to PDC 70. 

[STAFFING NOTE: The C3C/D transaction reflects "part number" in 

transaction 2, rp 32-46. Discussions with USAMMA revealed that this field is 

actually the Prime Vendor Catalog Number, Prime Vendor Part Number, or 

National Drug Code as passed to USAMMA on the 855 transaction set 

(Purchase Order Acknowledgement) from the prime vendor. There is no 

definitive way to differentiate between a Prime Vendor Number and National 

Drug Code present in the C3C/D transaction. To resolve this issue, a 2-

position field for the ANSI ASC X12 Product/Service ID Qualifier was added 

to the C3C/D, transaction 2, rp 66-67, to identify which number is being 

transmitted. This will facilitate DAASC conversion to the correct code in the 

527D/R]

5) Sort Sequence Number . 2/N901/90, new code '55', Sequence Number, 

with DLMS note: "For Medical use in ARI/receipt transactions to identify the 

sort sequence number."

6) Build Directive Number. 2/N901/90, new code 'WO', Work Order Number, 

with:

DLMS note 1. For Medical use in ARI/Receipt transactions to identify the 

Build Directive Number (BDN) for medical/surgical component assembly. An 

ANSI Data Maintenance action has been prepared to obtain a unique qualifier for 

Build Directive Number and will be available in a future release.

DLMS Note 2: A BDN identifies a given Build Directive. The BDN is used 

to identify a specific initiative to build medical set A first position of 1 or 2 

indicates a locally established Build Directive, while a 7 or 8 indicates a 

DEPMEDS Build established by the Assembly Manager. A first position of 1 or 

7 identifies minor BDN's while a 2 or 8 identifies major BDN's An alpha in the 

first position identifies an assembly of components which were not packed in the 

original major BDN.
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7) Assembly Control Number (added to 527R only): 2/N901/90, new code 

'QQ', Unit Number, with:

DLMS note 1: "For Medical use in receipt transactions to identify the 

Assembly Control Number for medical/surgical component assembly. An ANSI 

Data Maintenance action has been prepared to obtain a unique qualifier for 

Assembly Control Number and will be available in a future release."

DLMS Note 2: The Assembly Control Number is used to identify the specific 

medical assembly. It is permanently assigned to each Assembly Set by the 

requisitioning service for identification and control.

8) Final Assembly Maintenance Organization. 2/N101/210, new code 'WZ', 

Final Maintenance Organization, with DLMS note: "For Medical use in 

ARI/Receipt transactions to identify the assembly/maintenance organization 

for medical/surgical component assembly. This organization will complete kit 

assemblies and ship to final destination activity." 

[STAFFING NOTE: The C2G/C2H/C2J/C3C transactions reference this 

as "Supplementary Activity Address Code" in rp 45-50.]

9) 527R, 2/N9/090. In response to PDC 70, DLA recommended modifying the 

note to state that Code W8, Suffix, applies to receipts from non-procurement 

sources. DLMSO notes that the intent of the original note was to address 

receipts from other than procurement, which are primarily defined as "returns" by 

MILSTRAP DI Code D6_. For clarification, DLMSO will revise the DLMS note as 

follows:

CURRENT NOTE: Use in receipts of materiel returns, MRA, and 

inquiries for delinquent MRA to identify the suffix code assigned when a partial 

supply action previously occurred."

REVISED NOTE: "Use in nonprocurement source receipts, MRAs, and 

inquiries for delinquent MRA, to identify the suffix code assigned when a partial 

supply action previously occurred."

b. Publication(s): Other than the DLMS manual, there are no known changes to 

DoD publications.

Enclosures:

 1) C-Series Formats

 2) Revised DLMS Supplement 527R

 3) Revised DLMS Supplement 527D

 4) PDC 70 Comment Disposition

 5) Revised DI Code C3D format with mapping to the 527
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FORMATS: Enclosure 1

C2G/C2H/C2J/C2K/C3C/C3D ADC 51

C2G ADVANCE DATA FOR ASSEMBLY (PROCUREMENT)

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7 Quantity Reversal Indicator ALPHA/NUMERIC

8-22 Stock Number ALPHA/NUMERIC

23-24 Unit Of Issue ALPHA/NUMERIC

25-29 Assembly Advanced Receipt Quantity NUMERIC

30-44 Document Number ALPHA/NUMERIC

45-50 Supplementary Activity Address Code ALPHA/NUMERIC

51-52 Blank

53-56 Build Directive Number ALPHA/NUMERIC

57-63 Blank

64-66 Sort Sequence Number NUMERIC

67-69 Routing Identifier Code From ALPHA/NUMERIC

70 Blank

71 Condition Code ALPHA/NUMERIC

72-73 Assembly Estimated Delivery Date Decade NUMERIC

74-76 Assembly Estimated Delivery Date Julian NUMERIC

77-80 Blank

C2H ADVANCE DATA FOR ASSEMBLY (OTHER THAN PROCUREMENT)

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7 Quantity Reversal Indicator ALPHA/NUMERIC

8-22 Stock Number ALPHA/NUMERIC

23-24 Unit Of Issue ALPHA/NUMERIC

25-29 Assembly Advanced Receipt Quantity NUMERIC

30-44 Document Number ALPHA/NUMERIC

45-50 Supplementary Activity Address Code ALPHA/NUMERIC

51-52 Blank

53-56 Build Directive Number ALPHA/NUMERIC

57-63 Blank

64-66 Sort Sequence Number NUMERIC

67-69 Routing Identifier Code From ALPHA/NUMERIC

70 Blank

71 Condition Code ALPHA/NUMERIC

72-77 Blank

78-80 Shipping Depot RIC ALPHA/NUMERIC
2 of 4

FORMATS: Enclosure 1

C2G/C2H/C2J/C2K/C3C/C3D ADC 51

C2J ASSEMBLY COMPONENT RECEIPT CONFIRMATION

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7 Quantity Reversal Indicator ALPHA/NUMERIC

8-22 Stock Number ALPHA/NUMERIC

23-24 Unit Of Issue ALPHA/NUMERIC

25-29 Quantity Received NUMERIC

30-44 Document Number ALPHA/NUMERIC

45-50 Supplementary Activity Address Code ALPHA/NUMERIC

51-52 Blank

53-56 Build Directive Number ALPHA/NUMERIC

57-60 Assemblage Control Number Prefix ALPHA/NUMERIC

61-64 Assemblage Control Number Serial Number ALPHA/NUMERIC

65-66 Blank

67-69 Routing Identifier Code From ALPHA/NUMERIC

70 Blank

71 Condition Code ALPHA/NUMERIC

72 Blank

73-75 Julian Day NUMERIC

76-77 Blank

78-80 Sort Sequence Number NUMERIC

C2K ASSEMBLY COMPONENT RECEIPT CONFIRMATION (O/T PROCUREMENT)

 

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7 Quantity Reversal Indicator ALPHA/NUMERIC

8-22 Stock Number ALPHA/NUMERIC

23-24 Unit Of Issue ALPHA/NUMERIC

25-29 Quantity Received NUMERIC

30-44 Document Number ALPHA/NUMERIC

45-52 Blank

53-56 Build Directive Number ALPHA/NUMERIC

57-60 Assemblage Control Number Prefix ALPHA/NUMERIC

61-64 Assemblage Control Number Serial Number ALPHA/NUMERIC

65-66 Blank

67-69 Routing Identifier Code From ALPHA/NUMERIC

70 Blank

71 Condition Code ALPHA/NUMERIC

72 Blank

73-75 Julian Day NUMERIC

76-77 Blank

78-80 Sort Sequence Number NUMERIC
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FORMATS: Enclosure 1

C2G/C2H/C2J/C2K/C3C/C3D ADC 51

C3C Advance Receipt Data For Assembly - Prime Vendor (transaction 1)

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7 Assembly Card Sequence Number NUMERIC

8-20 Stock Number ALPHA/NUMERIC

23-24 Unit Of Issue ALPHA/NUMERIC

25-29 Assembly Prepositioned Material Receipt Quantity NUMERIC

30-42 Procurement Instrument Identification Number (PIIN) ALPHA/NUMERIC

43 Suffix ALPHA/NUMERIC

44 Blank

45-50 Supplementary Activity Address Code ALPHA/NUMERIC

51-52 Blank

53-56 Build Directive Number ALPHA/NUMERIC

57-62 Contract Line Item Number (CLIN) ALPHA/NUMERIC

63-66 Call Order Number ALPHA/NUMERIC

67-69 Routing Identifier Code From ALPHA/NUMERIC

70 Quantity Reversal Indicator ALPHA/NUMERIC

71 Condition Code ALPHA/NUMERIC

72-73 Assembly Estimated Delivery Date Decade NUMERIC

74-76 Assembly Estimated Delivery Date Julian NUMERIC

77-80 Blank

C3C Advance Receipt Data For Assembly - Prime Vendor (transaction 2)

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7 Assenbly Card Sequence Number NUMERIC

8-20 Procurement Instrument Identification Number (PIIN) ALPHA/NUMERIC

21 Suffix ALPHA/NUMERIC

22-25 Call Order Number ALPHA/NUMERIC

26-31 Contract Line Item Number (CLIN) ALPHA/NUMERIC

32-46 Part Number ALPHA/NUMERIC

47-61 Stock Number ALPHA/NUMERIC

62-65 Build Directive Number ALPHA/NUMERIC

66-67 Product/Service ID Qualifier ALPHA/NUMERIC

68-80 Blank
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FORMATS: Enclosure 1

C2G/C2H/C2J/C2K/C3C/C3D ADC 51

C3D Assembly Component Receipt Confirmation - Prime Vendor

Field Position Field Name Data Type

1-3 Document Identifier Code ALPHA/NUMERIC

4-6 Routing Identifier Code To ALPHA/NUMERIC

7-21 Stock Number ALPHA/NUMERIC

22-23 Unit Of Issue ALPHA/NUMERIC

24-28 Quantity Received NUMERIC

29-41 Procurement Instrument Identification Number (PIIN) ALPHA/NUMERIC

42 PIIN Suffix ALPHA/NUMERIC

43-46 Call Order Number ALPHA/NUMERIC

47-52 Contract Line Item Number (CLIN) ALPHA/NUMERIC

53-67 Part Number ALPHA/NUMERIC

68-71 Build Directive Number ALPHA/NUMERIC

72-74 Routing Identifier Code From ALPHA/NUMERIC

75 Quantity Reversal Indicator ALPHA/NUMERIC

76 Condition Code ALPHA/NUMERIC

77-78 Product/Service ID Qualifier ALPHA/NUMERIC

79-80 Filler ALPHA/NUMERIC
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Enclosure 4

ADC 51

PDC 70 COMMENTS DISPOSITION

Component DLMS Comment DLMSO Disposition

Concur. Code 'VP' (Vendor's 

(Seller's) Part Number) added to 

meet USAMMA requirement. 

NEW CODE AND DLMS NOTE:

VP Vendor's (Seller's) Part 

Number. DLMS NOTE: 

"Use only with LIN01 code 'U' 

to identify the Prime Vendor 

Part Number. NSN must be 

cited in LIN02/03." 

USAMMA 527R

2/LIN04/010

Add: 

VP-Vendor's(Sellers) Part Number

Comment for "VC" also applies to "VP".

Modified DLMS note for code 

'VC' to add the word "catalog" 

which is part of the ANSI ASC 

X12 code name. Reason for 

modification was to differentiate 

code 'VC' from code "VP". 

VC Vendor's (Seller's) Catalog 

Number. 

DLMS note: "Use only with 

LIN01 code 'U' to identify the 

Prime Vendor Catalog Number. 

NSN must be cited in LIN02/03." 

DLA 527D DS 527D, page 1, PDC 70 staffing note 

should include page 43 in lieu of page 42.

Concur.

DLA 527R&527

D 

2/N901/090

Request Sort Sequence Number (SSN) be 

retained in DI Codes C3C/C3D and 

mapped to the DS 527D and 527R. 

Regrettably, subject matter experts from 

DSIO-Columbus were not available to 

clarify SAMMS logic regarding the SSN.

SSN retained in 527R/527D to 

meet requirement stated for 

C3C/C3D.

DLA 527R

2/N9/090

DS 527R, page 23, qualifier code “W8:” 

Revise Note 1, second sentence, to include 

receipts from other than procurement . 

CURRENT NOTE: Use in receipts of 

materiel returns, MRA, and inquiries for 

delinquent MRA to identify the suffix code 

assigned when a partial supply action 

previously occurred."

SUGGESTED REVISION: “Use in 

receipts from other than procurement 

(including, but not limited to materiel 

returns), MRA, and inquiries for delinquent 

MRA to identify the suffix code assigned 

when a partial supply action previously 

occurred.”

The intent of the original note was 

to address receipts from other than 

procurement, which ar e primarily 

defined as "returns" by MILSTRAP 

DI Code D6_. For clarification, 

DLMSO will revise the DLMS 

note as follows:

"Use in nonprocurement source

receipts, MRAs, and inquiries for 

delinquent MRA, to identify the 

suffix code assigned when a partial 

supply action previously occurred."
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Enclosure 5

C3D format and mapping to 527R

C3D Assembly Component Receipt Confirmation mapped to 527R

C3D Field Legend

Record 

Position

527R Mapping 

Segment

Table Position

 Code (if applicable)

Document Identifier Code 1-3 2/LQ01/LQ02

 at position 130 

 0 (DI Code)

Routing Identifier Code To 4-6 2/N101

 2/N103/N104

2/N106

At position 210

 Z4 (Owning ICP)

 M4 (RI Code)

 TO (To)

Stock Number 7-21 2/LIN02/LIN03 

at position 010

 FS (NSN)

Unit Of Issue 22-23 2/RCD03/040

Quantity Received 24-28 2/RCD02/040

Procurement Instrument 

Identification Number (PIIN)

29-41 2/CS01/020

PIIN Suffix 42 2/CS02/020

Call Order Number 43-46 2/CS03/020

Contract Line Item Number (CLIN) 47-52 2/CS04/020

Part Number 53-67 2/LIN04/LIN05

at position 010

 N4 (National Drug Code),

 VC (Prime Vendor Catalog #),

 or VP (Prime Vendor Part #)

Build Directive Number 68-71 2/N901/N902 WO (Work Order Number)

Routing Identifier Code From 72-74 1/N101

1/N103/N104

1/N106

at position 070

 RC (Receiving Location)

 M4 (RI Code)

 FR (From)

Quantity Reversal Indicator 75

Condition Code 76 2/LQ/01/LQ02

at position 130

 83 (Supply Condition Code)

Product/Service ID Qualifier 77-78 2/LIN04/

at position 010

 N4 (National Drug Code),

 VC (Prime Vendor Catalog #),

 or VP (Prime Vendor Part #)

Filler 79-80