DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

September 13, 2019

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1349, 

Revision to DLMS 846P Physical Inventory Request for Air Force Government 

Furnished Property – Accountability and 140A Small Arms and Light Weapons 

Reporting (Supply)

The attached change to DLM 4000.25, Defense Logistics Management Standards 

(DLMS), is authorized for implementation.

Addressees may direct questions to Rafael Gonzalez, email: EBSO.Supply@dla.mil. 

Others may direct questions to their Service or Agency designated Supply PRC representative 

available at http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

 

 DREXEL K. ROSS

 Acting Director

 Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1349

Page 1

Attachment to ADC 1349, 

DLMS 846P Physical Inventory Request End of Day Recon Process and 

140A SA/LW Reporting

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. John “Jack” Dillon, HAF/A4PT; 937-904-0815; DSN: 674-

0815; or email: john.dillon.2.ctr@us.af.mil

b. Functional POC: Mr. Colquitt “Quitty” Lawrence, HAF/A4LR; 703-692-2348; 

DSN: 222-2348; or email: colquitt.lawrence.civ@mail.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: Government Furnished PropertyAccountability (GFP-A)

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing X Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

X Small Arms/Light Weapons MRA LMARS

pRFID Disposition DLM Publications

X GFP DOD BRAC X DAAS Map

3. REFERENCE: ADC 1228, Revise DLMS 846P Physical Inventory Request and 846R 

Location Reconciliation Request to Enhance End of Day/Reconciliation Process.

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change modifies the DLMS 846P and 140A

implementation convention (IC) to change the attributes for element N106 to optional. 

b. Background: ADC 1228 (Reference) revised the DLMS 846P Physical Inventory 

Request to enhance End of Day/Reconciliation Process to allow Air Force Contractor Inventory 

Control Points (CICPs) to reconcile data to the Air Force accountable property system of record 

(APSR). Air Force CICPs transmit the DLMS 846P when reporting their End of Day transaction 

counts to the Air Force APSR. As part of the information contained in the transaction, the Air 

Force uses two instances of the 1/N1/080 loop; a Generic Air Force RIC and the DoDAAC that 
Attachment, ADC 1349

Page 2

owns the materiel. However, under the current IC, element N106 is required for every instance 

of the N1 segment, causing misinterpretation of the RIC FROM. DPAS also identified a similar 

issue with DLMS 140A Small Arms & Light Weapons (SA/LW) Reporting transaction in the 

1/N1/040 loop. Consequently, the Air Force submitted a proposal to make the N106 element

optional after one N1 loop identifying the organization originating the transaction. 

c. Requested Change in Detail: This approved change revises the DLMS 846P and 

DLMS 140A ICs to modify the attributes of the N106 segment from “must use” to “used”. This 

will allow the Air Force to use multiple iterations of the N1 segment without a value in the 

N106. The segment will still require one iteration with qualifier “FR” in order to identify the 

organization originating the transaction set (RIC/DODAAC FROM). When using the N1 loop to 

convey the originator, N106 is mandatory and must convey “FR”. 

d. Revisions to DLM 4000.25 Manuals: No changes to manuals.

e. Approved Transaction Flow: This ADC does not change the process flow

associated with AF GFP-A capability initiative.

f. Alternatives: None Identified

5. REASON FOR CHANGE: This approved change allows Air Force CICPs to transmit the 

routing identifier code (RIC) associated with their program to DPAS.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change accommodates the Air Force’s requirement for CICPs to 

convey the RIC associated with their program to DPAS. 

b. Disadvantages: None Identified

7. ADDITIONAL COMMENTS TO CONSIDER: None

8. ADDITIONAL FUNCTIONAL REQUIREMENTS: None

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change requires a 

staggered implementation. DOD Components may implement this change as necessary upon 

approval this change. 

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: There is no cost avoidance associated with this 

change. 

11. IMPACT: 

a. New/Changes DLMS Data Elements: None
Attachment, ADC 1349

Page 3

b. Automated Information Systems (AIS): This ADC is applicable to affected Air 

Force CICP information systems and the Air Force APSR, which is currently the Defense 

Property Accountability System (DPAS).

c. Defense Automatic Addressing System (DAAS): DAAS must update the DLMS 

846P and DLMS 140A mapping to reflect the N106 element as optional after one N1 iteration 

loop identifying the organization originating the transaction set. 

d. Non-DLM 4000.25 Series Publications: DOD Components must review their 

respective Service specific publications and make any necessary updates to reflect the changes 

documented in this proposal.

12. PDC 1349 STAFFING RESPONSE/COMMENT RESOLUTION:

Originator Response/Comment Disposition

ODASD(Log) Concur without comment. As noted.

DAAS Concur without comment. As noted.

DLA Concur without comment. As noted.

Air Force Concurs with comment. The following sentence from page 1 was 

incorrectly written:

“Air Force CICPs transmit the DLMS 846P 

when reporting their End of Day transaction 

counts and balances to the Air Force 

APSR.” The 846P is used to report the 

number of transactions, not the on hand 

quantities.

Replace sentence to read “Air Force CICPs 

transmit the DLMS 846P when reporting 

their End of Day transaction counts to the 

Air Force APSR.”

Resolution: EBSO replaced sentence as 

recommended by the Air Force. 

Navy Concur without comment. As noted.

USMC Concur without comment. As noted.

Army Concur without comment. As noted.

USTRANSCOM Abstain. As noted.
Enclosure, ADC 1349

Page 1

Enclosure

DLMS 140A IC Change Table 

# Location DLMS 140A Small Arms & Light Weapons (SA/LW) 

Reporting

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1349 to the list of applicable DLMS changes included in 

the DLMS IC introductory notes on the IC cover page

- ADC 1349, Revision to DLMS 846P and DLMS 140A for Air 

Force Government Furnished Property – Accountability

Add the ADC to the 

list of applicable 

DLMS changes.

2. 1/N1/040 Replace Federal Note at Segment level with a DLMS Note: 

Federal Note:

Must use this 1/N1/040 to identify the organization originating the 

transaction set.

DLMS Note:

1. Must use one 1/N1/040 loop to identify the organization 

originating the transaction set.

This will help ID the 

organization 

originating the 

transaction set.

3. 1/N106/040 Change element attribute to “used” and replace federal note with a 

DLMS Note:

FR Message From

DLMS Note:

Must use one iteration with appropriate 1/N101/040 code to 

indicate the organization cited in N104 originating the 

transaction set.

Changes the N106 

element from “must 

use” to “used”
Enclosure, ADC 1349

Page 2

DLMS 846P IC Change Table 

# Location DLMS 846P Physical Inventory Request Reason

2. DLMS 

Introductory 

Notes

Add ADC 1349 to the list of applicable DLMS changes included in 

the DLMS IC introductory notes on the IC cover page

- ADC 1349, Revision to DLMS 846P and 140A for Air Force 

Government Furnished Property – Accountability

Add the ADC to the 

list of applicable 

DLMS changes.

2. 1/N1/080 Replace Federal Note at Segment level with a DLMS Note: 

Federal Note:

Must use this 1/N1/080 loop to identify the organization originating 

the transaction set.

DLMS Note:

1. Must use one 1/N1/080 loop to identify the organization 

originating the transaction set.

This will help ID the 

organization 

originating the 

transaction set. 

3. 1/N101/080 Modify the DLMS note for Code OW

OW Owner of Property or Unit

For Air Force GFP accountability, use to identify the Air Force 

program manager in the accountable property system of record 

(APSR). Must identify the program manager by RIC. If the 

program manager DoDAAC does not have an assigned RIC, use 

the generic Air Force GFP APSR RIC with 21/N106=FR and 

use a second iteration of the N1 loop (repeating Code OW 

without 1/N106=FR) to provide the program manager 

DoDAAC. at 2/N101/450 Code OW. Refer to ADC 1224 and 

ADC 1349

Fixes not to clarify 

that both iterations of 

OW are in 1/N1/080

4. 1/N106/80 Change element attributes to “used” and replace federal note with a

DLMS Note:

FR Message From

Federal Note:

Must use with the appropriate 1/N101/080 code to indicate the 

organization cited in N104 is originating

the transaction set.

DLMS Note: Must use one iteration with the appropriate 

1/N101/080 code to indicate the organization cited in N104 

originating the transaction set.

Changes the N106 

element from “must 

use” to “used”