I 

IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 2206<>6221 

December 11, 2013 

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC) AND SUPPLY PRC MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1074, 

Change to Use ofDoDAAD Free Form Indicator (DoDAAD/ SUPPLY) 

The attached change to DLM 4000.25, Defense Logistics Management System, Volume 

6, Chapter 2, Department of Defense Activity Address Directory (DoDAAD) is approved for 

implementation. 

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, at 703-767-6885, 

DSN 427-6885, or email: DODAADHQ@DLA.MIL, or Ellen Hilert, Supply PRC Co-Chair, at 

703-767-0676, or email: Ellen.hilert@dla.mil. Others must contact their Component designated 

representative. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

DONALD C. PIPP 

~ 

Director 

DLA Logistics Management 

Standards Office 
Page 1 Attachment, ADC 1074

ADC 1074

Change to Use of DoDAAD Free Form Indicator (DoDAAD/SUPPLY)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: DLA Logistics Management Standards Office, DoDAAD PRC Chair, Tad 

Delaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil. 

b. Functional POC: DLA Logistics Management Standards Office, DoDAAD PRC Chair, Tad 

Delaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil. 

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD/Supply

b. Primary/Secondary Functional Process: DoDAAD/Supply

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System, Volume 6, Chapter 2, Department of 

Defense Activity Address Directory

b. DLM 4000.25, Defense Logistics Management System, Volume 2, Chapter 5,

Status Reporting

c. Approved Defense Logistics Management System (DLMS) Change (ADC) 448, 

Implementation of International Standards Organization (ISO) 3166-1 codes for the identification of 

countries and their subdivisions (DoDAAD/MAPAD/Finance)

d. Proposed Defense Logistics Management System (DLMS) Change (PDC) 1075, 

Implementation of Geopolitical Entities, Names, and Codes (GENC) Standard by DOD Components 

for the identification of Countries and their Subdivisions

4. APPROVED CHANGE(S):

a. Brief Overview of Change: The free form indicator is a one character field (FREEFORM) 

in the DoDAAD database used to indicate if the address information should be validated or not. This 

change re-purposes and renames the free form indicator to be used for only messages. Using the free 

form indicator to enter un-validated address data is no longer supported.

b. Background: The original purpose of the free form indicator was to allow the address 

validation to be ignored, within reason. There are two scenarios, in the current implementation, where 

use of the free form indicator is appropriate: 1) to allow message data to be entered (e.g., “Call

NAVSUP GLS Transportation at...”) or 2) to allow an overseas address to be entered where the 

International Postal Code (IPC) precedes the city (e.g., “65451 Kelsterback Germany”). When the 

DoDAAD database only contained four lines of address, this system worked fine. During the 

reengineering, when individual fields were broken out (e.g., city, state, zip, IPC, country), the free 

form indicator allowed address and individual data fields to be different (e.g., “65451 Kelsterback 

Germany” may be in the fourth line of the address, but the city, country and IPC contains Brussels, 
Page 2 Attachment, ADC 1074

Belgium, 09710 respectively). By restricting the free form indicator to support only messaging, we 

correct the problem created by supporting un-validated address data. 

c. Describe Requested Change in Detail

(1) DLA Transaction Services will create a new country code table based on Geopolitical 

Entities, Names, and Codes (GENC) standard, to be implemented on April 1, 2014. PDC 1075 (see 

Reference 3.d.) has been written to support the new GENC requirement, and this new table will be 

used to indicate the countries where the IPC must precede the city name (i.e., the IPC BEFORE CITY 

FLAG). This table contains more than the “IPC BEFORE CITY FLAG”, it also contains the GENC 

country codes to be used in the future to replace the existing country code table. NOTE: The GENC 

table does NOT contain the Security Cooperation Customer Code (SCCC) activity codes. The SCCC 

activity codes can no longer be used as DOD country codes and will be dropped as country codes for 

addressing purposes once GENC is implemented. This change will not impact DoDAAD, but will 

impact MAPAD. More details on the MAPAD implication are addressed in PDC1075. GENC country 

code cross-reference table link is www.dla.mil/j6/dlmso/eLibrary/Documents/DoDAAD/GENCCountryCodeList.xlsx

(2) DoDAAD Update changes

(a) Rename “FREE FORM” to “MESSAGE ENTRY (NO ADDRESS DATA)”

(b) When the MESSAGE ENTRY (NO ADDRESS DATA) is true, the following fields 

should be disabled for TACs 1, 2, 3 and 4: 

1. Address lines 4 and 5

2. Country

3. State/APO/Province

4. City

5. ZIP Code

6. International Postal Code

(c) When the MESSAGE ENTRY (NO ADDRESS DATA) is true, clear lines 4 and 5, 

State/APO/Province, City, Zip Code, and International Postal Code during save. If data was dropped 

during the clearing of these lines, display Before/After view for verification during save.

(d) When the MESSAGE ENTRY (NO ADDRESS DATA) is not true:

1. If the ‘IPC BEFORE CITY FLAG’ is equal to ‘Y’, the second to last line of the 

address must be in the format: International Post Code, City, GENC Digraph Code.

2. If the ‘IPC BEFORE CITY FLAG’ is not equal to ‘Y’, the second to last line of 

the address must be in the format: City, State (or GENC Digraph Code if overseas), Zip Code (or IPC 

if overseas).
Page 3 Attachment, ADC 1074

(3) DAASINQ and eDAASINQ changes: Rename “FREE FORM” to “MESSAGE 

ENTRY (NO ADDRESS DATA)”

(4) Data Cleanup by Components 

(a) When the Approved DLMS Change (ADC) 1074 is implemented, DLA 

Transactions Services will issue a report of all DoDAACs where the address data and individual field 

data do not agree. Components will need to determine the correct data and change accordingly. 

(b) No time limit will be mandated, but it is in the best interest of the Component not to

delay taking action. The data is not being handled consistently today and that is the primary reason for 

the change.

(5) Air Force and Army DoDAAD applications must also eliminate Free Form, if supported.

d. Revisions to DLM 4000.25 Manuals: None noted.

e. Proposed Transaction Flow: There are no new routing rules.

f. Alternatives: None noted.

5. REASON FOR CHANGE:

a. The free form indicator currently is not being used for its intended purpose and this misuse is

causing problems in systems that depend on DoDAAD data. We are aware some systems are 

exclusively using the component elements to build the address for the Military Shipping Label (MSL), 

regardless of the free form indicator setting. Due to the fact that free form data is not validated, there 

are DoDAACs where the address and Component data do not match. The original intent was only the 

address line data should be used to produce an MSL, but we know this rule is not being followed and 

with good reason. Over the years bulk mailing has flourished and bulk mail applications require city, 

state, and zip to be in three separate address elements. Since the DoDAAD provides the city, state, and 

zip code data broken out into separate elements, it is not hard to understand why those elements would 

be used over the combined data.

b. The GENC table is being staged now for two reasons: 1) the column for the zip code is 

required to handle “zip first” addresses and 2) this table will be our country code replacement table

when PDC 1075 is implemented April 1, 2014.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: 

(1) Corrects the scenario where a DoDAAC contains conflicting address information within 

a single Type of Address Code (TAC). Expenses are incurred due to misdirected shipments and this 

change eliminates one possible cause of misdirected shipments.

(2) This change also establishes the foundation needed to implement the DOD policy to use 

the GENC table for country codes.
Page 4 Attachment, ADC 1074

b. Disadvantages: None noted.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change should be 

completed within 60 days of the ADC issue date.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Each misdirected shipment costs approximately $50 in 

penalties from commercial carriers. If we estimate approximately 2500 misdirected shipments per year 

due to incorrect addressing, this change will save approximately $125,000 per year.

9. IMPACT:

a. New DLMS Data Elements: GENC cross reference table is a new support table, but no new 

elements will be added to the DoDAAD database. No new data elements will be added to DLMS ICs. 

b. Changes to DLMS Data Elements: No changes to DLMS Data Elements.

c. Automated Information Systems (AIS): Documented in “Detailed Change” above.

d. DLA Transaction Services: These changes will be implemented and maintained at DLA 

Transaction Services. See 4.c., above for details. 

e. Non-DLA Logistics Management Standards Publications: This change has no effect on 

current publications.
Page 1 Enclosure 1, ADC 1074

Enclosure 1, PDC 1074 Comment Resolution

Service/Agency Response/Comment Disposition Source

AAFES Silent Concurrence Noted

DARPA Concur Noted Dan Roell e-mail of 8/19/2013

DCAA Concur Noted Rodney DeMarre e-mail of 8/19/2013

DCMA Silent Concurrence Noted

DeCA Concur Noted James Griffin e-mail of 8/21/2013

DFAS Silent Concurrence Noted

DIA Silent Concurrence Noted

DISA Silent Concurrence Noted

DLA Concur Noted Jacqueline Brown e-mail of 9/11/2013

DLA TS Concur Noted Steve Norman e-mail of 8/16/2013

DoDEA Concur Noted Alice Bibbins e-mail of 8/21/2013

DODIG Concur Noted Karen Freeman e-mail of 8/29/2013

DSS Concur Noted Mark Brindise e-mail of 9/6/2013

DTRA Silent Concurrence Noted

FAA Silent Concurrence Noted

GSA Silent Concurrence Noted

MPSA Silent Concurrence Noted

Navy Concur Noted Cassandra Rogers e-mail of 9/10/2013

NGA Silent Concurrence Noted

NSA Silent Concurrence Noted

USA Silent Concurrence Noted

USAF Silent Concurrence Noted

USCG Silent Concurrence Noted

USMC Concur Noted John Hill e-mail of 8/19/2013

USPS Silent Concurrence Noted

USSOCOM Concur Noted Albert Fields e-mail of 8/29/2013

USSTRATCOM Silent Concurrence Noted

USTRANSCOM Concur Noted Susan Gilchrist e-mail of 9/3/2013

USTRANSCOM Acq Silent Concurrence Noted

USTRANSCOM DCS Silent Concurrence Noted

USUHS Silent Concurrence Noted

WHS Concur Noted Felix Cruz Guzman e-mail of 8/21/2013