Chapter 2 Incident and Spill Reportin

CHAPTER 2 

Incident and Spill Reporting

This chapter summarizes:

 Response activities and the difference between small or incidental spills and 

larger spills requiring emergency response

 Accident and release notification thresholds or reportable quantities

 Agencies to notify immediately when a spill occurs

 Written spill notification reporting requirements

2.1 Immediate Response to a Spill Safety First

Planning for emergencies is required by several regulations as discussed i

Chapter 1, Environmental and Emergency Response Planning. Each installation

should develop its own facility emergency response procedures based on these 

guidelines and the specific hazards identified at your facility. Most likely, your 

facility has at least one, and possibly several, Emergency Response Plan documenting the steps to take if an incident occurs. Your immediate response to

spill should be based on your facility’s plans and procedures.

Employees who participate, or are expected to participate, in an emergency response will be given training based on the duties and function to be performed.

Refer to Chapter 10, Training for more information. No personnel shoul

attempt to respond to a spill of hazardous substances, petroleum, or other 

materials if not trained to do so, except to evacuate and notify properly trained 

employees. While this chapter focuses on spill reporting requirements, the most 

important consideration is the safety of personnel when responding to spills of 

fuels, hazardous substances, or hazardous materials.

Spills can either be small (sometimes referred to as incidental) spills or larger

spills requiring containment and trained emergency response teams for cleanup. Any spill, large or small, can trigger a spill reporting requirement as discussed 

within this chapter. Your immediate response to a spill depends on what was

spilled, where it happened, and how much was released. The regulations don’

make a distinction between small and large spills—this is a judgment call based 

on your job training and emergency response training.  practical distinction

between small and large spills is:

 Small spills are those where the substance can be absorbed, neutralized,

or otherwise controlled at the time of release by employees in the

immediate release area or by maintenance personnel. Such incidental spills 

are generally not considered to require emergency response teams. For 

instance, a small spill could be a leaky pump that a maintenance employee 

fixes or an accidental release of a material in the workplace by an employee 

who handles that material regularly as part of his or her job, and as such, 

knows its properties and hazards. Personnel will receive training on the

proper handling of spilled substances (that is, hazard communication 

 If you release a hazardous substance above a specific “reportable 

quantity” listed in Title 40 of the 

Code of Federal Regulations (40 CFR 

302) into the environment (onto 

land or into surface water, groundwater, or air), you must report 

the spill to the National Response 

Center (NRC) immediately at (800) 

424−8802 or (202) 267−2675.

 If you discharge any amount of oil 

into surface waters and a sheen is 

visible, you must immediately notify 

the NRC. If you can not contact 

the NRC, you can notify the U.S. 

Environmental Protection Agency 

(EPA) for inland areas or waters 

or the U.S. Coast Guard (USCG) 

for coastal waters and some large 

water bodies (40 CFR 110.3) or your 

state and local emergency response 

organizations.

 There are additional and specific 

reporting requirements that apply 

to the release of oil, hazardous 

substances, and hazardous waste 

into the environment from certain 

facilities, such as:

– Hazardous wastes generators 

(40 CFR 265)

– Underground storage tanks containing petroleum or hazardous 

substances (40 CFR 280.50 and 

280.61)

– Oil storage facilities with a total 

capacity of 1,320 gallons of oil or 

oil products (40 CFR 112.1)

The Law Says
2-2 Chapter 2 Incident and Spill Repo

[HAZCOM] and personal protective equipment [PPE] training) and p

disposal of waste materials (waste management).

 Large spills are threatening releases of hazardous substances where there 

is a potential for off-site migration, property damage, fire, explosion, 

chemical exposure, or other health or safety hazards that require an 

emergency response effort consisting of employees or other designated 

responders from outside the immediate release area (for example, local fire 

departments). Emergency response personnel will receive extensive training

on whom to notify, proper evacuation procedures, containment efforts, and 

cleanup procedures.

Make sure that arrangements for experienced cleanup contractors are in place before an actual spill occurs. Appendix 2-1 provides information about current rapid 

response cleanup contractors available to LA Energy facilit

2.2 Spill Reporting Requirements

The terms hazardous material, hazardous substance, hazardous waste,

hazardous chemical, oil, and extremely hazardous substance all have specific 

meanings in U.S. Environmental Protection Agency (EPA), U.S. Departm

Transportation (DOT), and Occupational Safety and Health Administrati

regulations. Exhibit 2−1 summarizes the regulatory definitions of these terms. In 

the event of a spill, you will need to know what the material is, by definition, to be 

able to determine which reporting requirements are applicable.

Hopefully, this simple summary will provide clarity. It is important to understand

the detailed agency reporting requirements. Remember, it is better to overreport

than to underreport. No enforcement actions have been taken for reporting when 

not required, but the penalties for failure to report when required can be severe.

EXHIBIT 2−1

Definition of Hazardous Material, Waste, Substance, and Chemical

Hazardous Material

as regulated by OT 

49 CFR 171.

Capable of posing an unreasonable risk to health, safety, and 

property when transported. Hazardous materials are listed in

the Hazardous Materials Table in 49 CFR 172.101. No

hazardous materials include all Resource Conservation and

Recovery Act (RCRA) hazardous waste and Comprehen

Environmental Response, Compensation, and Liability 

(CERCLA) hazardous substan

Hazardous Waste

as regulated by PA in 

CFR 26

In general, a waste is hazardous either because of physical 

or chemical characteristics (ignitability, corrosivity, reactivity, 

toxicity) or because it contains any number of toxic compounds 

shown to be harmful to health and the environment and provided on four lists (called F, K, U, and  lists) in 40 CFR 26

CERCLA Hazardous 

Substance

as regulated by PA in 

CFR 30

Hazardous substances are listed in 40 CFR 302.4. There are ov

800 specific substances on this list, and the corresponding 

reportable quantity (RQ) established byEPA for each substa

is provided. This list is commonly referred to as the C

Hazardous Substance list as the original definition is in CE

Clean Water Act (CWA) 

Hazardous Substances

as regulated by PA in 

CFR 11

Hazardous substances are listed in 40 CFR 116.4 and designate

as hazardous substances under the CWA
Chapter 2 Incident and Spill Reportin

Definition of Hazardous Material, Waste, Substance, and Chemical

Extremely Hazardous 

Substance

as regulated by PA in 

CFR 35

An extremely hazardous substance is one listed in 40 CFR 35

AppendixA and B of the Emergency Planning and Notifica

regulations. These rules were developed for the Emergenc

Planning and Community Right-to-Know Act or EPCRA (sometimes called SARA Title III). These appendices also 

threshold planning quantities (TPQs) established for eac

substance.

Hazardous Chemical

as regulated by OSHA 

CFR 1910.1200(c

A hazardous chemical is any chemical that is a physical hazard or

a health hazard.

Hazardous Substance

as regulated by OSHA 

CFR 1910.12

Any CERCLA hazardous substance, any biological agent

other disease-causing agent, any OT hazardous materia

under 49 CFR 172.101, and hazardous waste as defined in 40

CFR 261.3

Regulated Substances

as regulated by PA in 

CFR 6

Regulated substances are listed in 40 CFR 68.130 in respons

to Clean Air Act (CAA), Section 112(r), the accidental rele

prevention program.

Oil

as defined under CW

Oil includes oil of any kind and any form, such as petroleum and

non-petroleum oils. Many substances are easily recognizable as 

oils, including gasoline, diesel, jet fuel, kerosene, and crude oil. 

Many other substances are considered oils but may not be as 

easily recognized, including fats; mineral oil; the oils of vegetable, seed, and animal origin; synthetic oil; and oil refuse.

2.2.1 Agency Notification

Releases of chemicals into the environment (onto land or into surface water,

groundwater, or air) must be reported to regulatory agencies under several environmental regulations. This has resulted in complex reporting and notification

requirements that are presented later in this chapter. Many states also require 

release reporting in addition to that called for by the federal rules. Be sure to 

use the federal reporting requirements in conjunction with your state reporting 

requirements. Some state and federal agencies frequently coordinate reporting 

and response activities, but contacting both federal and state agencies (especially in an emergency situation) ensures that the notification is received. Appendix 

2-2 provides a list of state agency reporting phone numbers.

In general, you will be asked for the following information when reporting a spill 

to an agency:

 Your name, location, organization, and telephone number

 Name and address of the party responsible for the inciden

 Date and time of the inciden

 Location of the inciden

 Source and cause of the release or spill

 Types of material(s) released or spille

 Quantity of materials released or spilled

 Danger or threat posed by the release or spil

 Number and types of injuries (if any
2-4 Chapter 2 Incident and Spill Repo

 Weather conditions at the incident location

 Any other information that may help emergency personnel respond to the

incident

Your facility’s Emergency Response Plan(s) should include a form for contacti

the appropriate agencies in the event of a release, but if not, refer to Appendix 2-3 

for a spill reporting form that can be used to document the necessary incident 

details and serve as a guide for agency reporting. Appendix 2-4 summarizes the 

federal reporting requirements for spills and releases.

DOT has spill reporting requirements that apply to materials in transit, such 

vehicles on highways, railcars, vessels, and air cargo. TheseDOT requirements 

not addressed in this guide, but you should be aware that they exist.

2.2.2 DLA Energy Notification

As part of its environmental protection mission,DLA Energy requires yo

notify them of every reportable spill involving Defense Logistics Agency 

owned product at U.S. Department of Defense (DoD) installations worldwi

Spill reports are necessary for a variety of reasons, including:

 Informing program managers of fuel spills and conducting root-cause 

analyses

 Allocating resources necessary for accomplishing timely and cost-effective

repairs and cleanups

 Ensuring affected fuel storage and distribution facilities are returned to

service quickly

 Trending and tracking environmental liabilitie

 Assisting withDLA Energy program budg

Spills of DLA-owned product should be reported o DLA Energy at desc.spillreports@dla.mil and to your respctive DLA Energy Region, maj

and Service Control Point as quickly as possible but not later than 24 hours. Th

spill reporting notification form in Appendix 2-3 can guide you with providing 

much of the initial information to be reported. You will later be asked to submit a 

follow-up report to LA Energy and your major command indicating correct

actions taken, such as repairs, replacements, testing, and remediation. Also, refer

to LA Energy procedural guidance document titled “Fuel Spill/Leak/Re

Reporting” (DLA Energy 

2.2.3 Reportable Quantity Calculations

Several of the regulatory reporting thresholds are given in pounds, such as the 

RQ found in 40 CFR 302.4 and in 302.5. Knowing the weight of a liquid material

spilled may seem tricky to obtain, but you can use a simple mathematical formula 

if you know the number of gallons released. When a spill occurs, one of the first 

documents to get is a copy of the spilled material’s Safety Data Sheet (SDS)

for the chemical composition and hazard information (see Chapter 12, Routine 

Reporting for SDS requirements). The SDS provides the following informati

needed when using the formula to convert gallons spilled to pounds released:

Occupational Safety and Health 

Administration (OSHA) modified its 

Hazard Communication Standard 

to conform to the United Nations’ 

Globally Harmonized System of 

Classification and Labeling of 

Chemicals. Material Safety Data 

Sheets are now called Safety Data 

Sheets and have a standardized 

16-part format.

Did You Know?
Chapter 2 Incident and Spill Reportin

 The individual hazardous ingredients in percentages (often the material is a

mixture of several chemicals)

 The Chemical Abstract Service (CAS) Registry Number for each chemical

ingredient (this helps with correct RQ identification, as many chemicals have

synonyms or different names for the same compound)

 The specific gravity of the material (sometimes the density of the material is

given instead)

Appendix 2-5 provides an example of how to calculate pounds of liquid material 

spilled based on knowing the volume or gallons spilled.

2.3 Reporting Under the Clean Water Act

The Clean Water Act (CWA) reporting requirements apply to releases of C

hazardous substances and oil from vessels and facilities into navigable waters 

and shorelines.

2.3.1 Reporting Hazardous Substances Spills

CWA hazardous substances are different from Comprehensive Environmenta

Response, Compensation and Liability Act of 1980 (CERCLA) hazardous substances. CWA hazardous substances are listed in 40 CFR 117.3. “Navigable water

means waterways, such as intrastate lakes, rivers, streams (including intermittent 

streams), bays, mudflats, sandflats, and wetlands, whose use, degradation, or 

destruction could affect interstate commerce (such as recreation, shipping, fish 

and shellfish industry, and industrial production). Navigable waters also consist

of tributaries, creeks, impoundments, wetlands, swamps, marshes, bogs, ponds, 

and tidal-influenced surface water adjacent to the above waters (40 CFR 110).

The CWA jurisdictional reach may include groundwater if it is directly connecte

hydrologically with surface waters.

For a CWA hazardous substance, immediate notification to the National

Response Center (NRC) at (800) 424−8802 is necessary when a quantity at or 

above the RQ is discharged to surface water within a 24-hour period

2.3.2 Reporting Oil Spills

For purposes of the CWA, the definition of oil includes oil of any kind or in any

form, such as petroleum and non-petroleum oils. Generally, oil falls into the

following categories: crude oil, refined petroleum products, lubricating oil, edible 

animal or vegetable oil, or synthetic oils. Notification to the NRC is required for o

discharges (40 CFR 110.3) that

 Cause a sheen or iridescent rainbow effect on the water surface

 Violate state water quality standards

 Cause a sludge or emulsion to be deposited on the shore or sediment

In essence, notification to the NRC is required for oil spills to surface water regardless of the quantity spilled or the size of the water bod

In addition to the immediate notification requirement, a written report must 

be submitted to PA and the state when any oil spill exceeds 1,000 gallon
2-6 Chapter 2 Incident and Spill Repo

or two spills each greater than 42 gallons occur within 1 year (40 CFR 112.4).

This report is due within 60 days of the incident, and it requires you to revise

your spill prevention strategy and update your Spill Prevention, Control and 

Countermeasure (SPCC) Plan (see Chapter 1, Environmental and Emergency 

Response Planning).

2.3.3 Reporting CWA Permit Limit Exceedances

Discharges in accordance with National Pollutant Discharge Elimination Sy

(NPDES) permits (see Chapter 9, Wastewater and Stormwater) are exempt f

the NRC reporting requirements. However, a violation of a permit limit that m

endanger health or the environment would need to be reported to the state 

agency often within 24 hours and followed by a written report within 5 days of 

becoming aware of the exceedance (40 CFR 122.41(l)). Exceeding NPDES p

limits is sometimes called a wastewater excursion. These excursions are typically

reported on the routine discharge monitoring reports (DMRs) or in accordanc

with specific permit reporting requirements, and not as a spill.

2.4 Reporting Under CERCLA

Under CERCLA, immediate notification to the NRC is required if an amount

CERCLA hazardous substance greater than or equal to its RQ is released into

environment.  release is considered to have entered the environment if it’s not

completely contained within a building. CERCLA hazardous substances incl

 CWA Hazardous Substances in 40 CFR 11

 Hazardous waste as defined in the Resource Conservation and Recovery 

(RCRA) and in 40 CFR

 Hazardous air pollutants (HAPs) listed under Section 112 of the Clean Ai

(CAA) and in 40 CFR 61

 Imminently hazardous chemical substances and mixtures under the Toxic

Substances Control Act (TS

 Over 1,500 radionuclides (such as uranium, radium, and thorium

The list of hazardous substances and their RQs are found in 40 CFR 302

Often chemicals or wastes are mixtures or solutions and not always pure chemicals. If the ingredients and their respective quantity or percentages comprising

the mixture are known (that is, from the SDS), then the NRC is called when a

one ingredient in the spilled mixture exceeds its RQ. If the percentage of ingredients in the mixture is not known, then the NRC is notified when the total amou

of the mixture released exceeds the ingredient with the lowest RQ

2.4.1 Petroleum Exclusion

CERCLA Section 101(14) specifically excludes petroleum products from fede

release reporting regulations. PA interprets CERCLA Section 101(14) to e

crude oil and fractions of crude oil, petroleum feedstock, and refined products 

even if hazardous substances (such as benzene, xylene, and toluene) are native 

compounds of such products or are normally added to them during refining. 

However, the petroleum exclusion does not apply to hazardous substances that

A release means any spilling, leaking, pumping, pouring, emitting, or 

disposing into the environment.

Environment by definition means 

the navigable waters, surface waters, groundwater, drinking water 

supply, land surface or subsurface 

strata, or ambient air within the 

U.S. or under jurisdiction of the U.S.

Did You Know?
Chapter 2 Incident and Spill Reportin

are added to petroleum after the refining process, or when increases in concentration occur as a result of contamination during petroleum use. Therefore, waste

oil could be a hazardous substance if it has accumulated a hazardous substance, 

such as chromium, lead, or cadmium, during use.

States often have their own requirements for petroleum release reporting. 

Although reporting a petroleum release under CERCLA is not applicable, reporting to the state or local agency may be requ

2.4.2 CERCLA Exemptions

Several types of incidents are exempt from CERCLA notification requiremen

including:

 Federally permitted releases, such as those in compliance with facility-specific 

CAA or CWA permit lim

 Proper application of pesticides, herbicides, and fertilizers (reporting would

be required for spills and improper disposal)

 Release from consumer products in consumer us

 Emissions from the engine exhaust of a vehicle, rolling stock, aircraft, boat, or

pipeline pumping-station engine

 Solid pieces of certain metals where the average diameter is larger than 100 

micrometers (0.004 inches)

 Any release that results in exposure to persons solely within a workplac

In addition, PA has reduced the reporting requirements for “continuous release

of hazardous substances that exceed RQs

2.4.2.1 Federally Permitted Air Releases

Air releases are exempt from CERCLA reporting if the emissions are subject 

permit limit or control requirement under the CAA. However, excess emissio

above permitted levels must be reported if they exceed the RQ

To evaluate whether an air release is a federally permitted release, it is important

to take into account all of the applicable control requirements available under the 

CAA. This can include specified permit emission limits, work practices, technolo

requirements, operational requirements, and control devices. To be considered

exempt from reporting as a federally permitted release, the emission must be 

both subject to the CAA and in conformance with the requirement

Releases from uncontrolled sources such as accidents and malfunctions—regardless of their cause—are not considered federally permitted releases and must be

reported when the RQ is exceeded

2.4.2.2 Continuous Releases

A continuous release is predictable and occurs as part of normal operations.

It might occur without interruption, during certain processes, or intermittently 

during specific activities. Continuous releases are routine, anticipated, and 

regular in amount and rate. These releases typically apply to air emissions, such as

those from a tank vent each time a tank is filled.

In addition to CERCLA reporting, 

other reporting requirements may 

be found in permits, licenses, registrations, contingency and pollution 

prevention plans, fire codes, and local 

ordinances.

Don’t Forget...
2-8 Chapter 2 Incident and Spill Repo

Notification of continuous releases that equal or exceed the RQ need to be give

initially by telephone to the NRC, State Emergency Response Commissio

(SERC) (see Appendix E), and Local Emergency Planning Committee (LEPC)

Within 30 days, a written report should be submitted to EPA, SERC, a

specifying the name or identity of the substance being released; the quantity, 

frequency, and source of the release; and environmental media (soil, water, air) 

affected.  follow-up report is due toEPA on the first anniversary of the init

report. Thereafter, only statistically significant increases need to be reported

2.5 Reporting Under EPCRA

Section 302 of the Emergency Planning and Community Right-to-know 

of 1986 (EPCRA) added extremely hazardous substances (EHSs) to the re

reporting requirements. EHSs are chemicals that could cause serious, irreversibl

health effects from accidental releases. There are currently about 360 EHSs list

in 40 CFR 355, Appendi A (alphabetical order) or B (by CAS registry numbe

Over one-third of the EHSs are also CERCLA hazardous subs

You must call your LEPC and SERC immediately, and follow up in writing, if

release an RQ of an EHS or a CERCLA hazardous substance in a 24-hour 

(40 CFR 355.33). Calculations for releases of mixtures containing EHSs are found 

40 CFR 355.13, and the instructions for releases of EHSs in solid form are in 40

355.15. On-site EHS releases that result in exposure to people solely within facili

boundaries are exempt from this requirement (but CERCLA hazardous substa

releases should be reported to the NRC as discussed in the previous section

If the release occurs during transport (when the material is under active shipping 

papers), you may call 9-1-1 instead of your SERC and LEPC to satisfy the rel

notification requirement. This notification requirement is in addition to the

requirement to notify the NRC and other agencies as require

EPCRA reporting may be required for certain petroleum releases. The petro

exclusion does not apply under EPCRA: if a petroleum product contains a

(such as hydrogen sulfide) and it is released above the RQ for the EHS, it must 

reported to the SERC and LEPC but not to t

For EHSs that are not also listed as CERCLA hazardous substances,

continuous release notification requirements (40 CFR 355.32) should be reviewed,

as they differ slightly from CERCLA continuous release report

2.6 Reporting UST Releases

Notification is required for releases from underground storage tank (UST) system

containing petroleum or CERCLA hazardous substances under 40 CFR 

release is defined as any spilling, leaking, emitting, discharging, escaping, leaching, or disposing from a UST into groundwater, surface water, or soils. Notificatio

to the state agency by telephone or email is required within 24 hours for the 

following situations:

 Suspected releases discovered through leak detection methods or unusual 

operations(see Chapter 3, Underground Storage Tanks)

A release of a petroleum product 

containing a reportable quantity 

of an EPCRA extremely hazardous 

substance is reportable.

Don’t Forget...
Chapter 2 Incident and Spill Reportin

 Confirmed releases or evidence of contamination

 Spills or overfills of a hazardous substance that exceeds its RQ, or if less than

an RQ, but the owner and/or operator is unable to clean up the release within

24 hours

 Spills or releases of 25 gallons of petroleum

 Spills or overfills of petroleum resulting in a sheen on nearby surface water

Many state agencies require “immediate” notification instead of within 24 hours. 

Contact your state agency (Appendix 2-2 and Appendix E) to learn their UST release notification requirements. Appendix 8−1 provides a flow chart summarizin

the federal UST release reporting, investigation, and remediation requirements

2.7 Reporting Pipeline Releases

TheDOT Office of Pipeline Safety regulates the onshore transportation of oi

hazardous liquids in pipelines. Release reporting requirements for petroleum

pipelines are found in 49 CFR 195, Subpart B. Operators of pipeline system

should notify the NRC at the earliest practicable moment after the discovery of 

spill that:

 Released 5 or more gallons (19 liters

 Caused a death or personal injury requiring hospitalization

 Resulted in a fire or explosio

 Caused estimated property damage that exceeds $50,000 (including cleanup, 

recovery, and value of lost product)

 Resulted in pollution of any surface water or adjoining shorelin

Within 30 days of the initial notification, an Accident Report−Hazardous Liq

Pipeline Systems form (PHMSA Form F 7000-1) must be filed with 

Information Resources Manager, Office of Pipeline Safet

Pipeline and Hazardous Materials Safety Administratio

1200 New Jersey Avenue S

Washington DC 20590.

A duplicate copy must be submitted to state agencies with jurisdiction for

pipelines. The online location of this form included in Section 2.10, For More

Information.

2.8 Reporting Hazardous Waste Releases

If there is a spill of hazardous waste, the NRC must be contacted if the amoun

released into the environment exceeds the RQ shown in the list of hazardous

substances in 40 CFR 302.4. This table identifies RQs for hazardous waste two different ways. The table shows the RQ for hazardous wastes by chemical name

the P-listed, U-listed, and D-characteristic waste codes. The F-listed and K-list

hazardous waste RQs are shown in the table by waste codes

If the facility is required to have a Hazardous Waste Contingency Plan (se

Chapter 1, Environmental and Emergency Response Planning), it must be 

followed in the event of a spill, fire, or explosion involving hazardous waste. 
2-10 Chapter 2 Incident and Spill Repo

Essentially, the regulations require assessing the hazards from the release and if

the hazards could threaten human health or the environment outside the facility. 

It is important to contact the appropriate local authorities (for example, fire or 

police department).  written incident report needs to be submitted within 15

days to the PA or state hazardous waste agency for any release requiring implementation of the Hazardous Waste Contingency 

2.9 State Requirements

Some states have additional spill reporting requirements or different RQ

thresholds than federal regulations. You should know your state spill reporting 

requirements before you have a spill. Refer to Appendix 2-2 for a summary of the

state-specific reporting requirements plus the phone numbers and websites for 

reporting spills to state agencies. Some examples of state reporting requirements 

in addition to the federal requirements are:

 Most states have established RQs for reporting oil spilled to land though the

EPA has not established an RQ for petroleum (except oil that causes a sh

on surface water and releases from USTs)

 Kansas and Connecticut require the reporting of all spills, regardless of 

quantity, that impact soils or waters of the state.

 In Florida, in addition to reporting hazardous substances spills above 

reportable quantities to the State Watch Office, petroleum and hazardous

substance spills from aboveground storage tanks must be reported to the 

county using a state-specific incident or discharge form within 24 hours 

of the release. Any spill from a storage tank greater than 25 gallons to soil

or other pervious surface must be reported. Any spill from a storage tank

greater than 100 gallons to an impervious surface or a spill greater than 500 

gallons into secondary containment must also be reported to the county.

 New Jersey defines “report immediately” as within 15 minutes of knowing or

reasonably suspecting a discharge.

 In California, the owner or operator of a tank facility must immediately, upon 

discovery, notify the California Emergency Management Agency and the loca

California Unified Program Agency (CUPA) of a spill or other release of 

barrel (42 gallons) or more of petroleum. This is in addition to notification

to the Regional Water Quality Control Board for a spill of any amount of

petroleum into state waters.

 All petroleum spills that occur within New York state must be reported withi

2 hours of discovery, except spills that meet all of the following criteria: the 

quantity is less than 5 gallons; the spill is contained and under the control of 

the spiller; the spill has not and will not reach the state’s water or any land; 

and the spill is cleaned up within 2 hours of discovery.

State Requirements
Chapter 2 Incident and Spill Reporting

2.10 For More Information

For Information On... See...

Response Agencies

EPA’s oil spill and hazardous substan

release program and resources

https://www.epa.gov/emergency-response/

national-oil-and-hazardous-substances-pollution-contingency-plan-ncp-overview

EPA’S Office of Emergency Management https://www.epa.gov/emergency-res

National Response Center (NRC) http://www.nrc.uscg.

(800) 424−8802

State Emergency Response Commissio

(SER

https://www.epa.gov/epcra/

state-emergency-response-commissions

Continuous Release Reporting https://www.epa.gov/epcr

cercla-and-epcra-continuous-release-reporting

DOT’s Office of Pipeline and Haza

Material Safety Administration

Information Center

https://www.phmsa.dot.gov/

(800) 467−4922

Documents and References

Fuel Spill/Leak/Release Reportin

Energy P-40), August 12, 2

http://www.dla.mil/Energy/About/Library/

PoliciesAndProcedures/

Contents of the OT 2016 Emergen

Response Guidebook

https://www.phmsa.dot.gov/sites/phmsa.dot.

gov/files/docs/ERG2016.pdf

Federally Permitted Releases unde

CE

Guidance on the CERCLA Section 101

(H) Federally Permitted Release Definition 

Certain Air Emissions. 67 FR 18899, April 

2002, and 67 FR 19750, April 23, 20

https://www.federalregister.gov/

documents/2002/04/17/02-9322/guidance-on-the-cercla-section-10110h-federally-permitted-release-definition-for-certain-air

U.S. Department of Energy Reportab

Quantity Calculator

https://public.ornl.gov/rqs/

Consolidated List of Lists under 

CERCLA/CAA §

https://www.epa.gov/epcra/consolidated-list-lists-under-epcracerclacaa-ss112r-march-2015-version

PHMSA Hazardous Liquid/CO2 Ac

Report Form F 7000-

https://www.phmsa.dot.gov/forms/hazardous-liquidco2-accident-report-form-f-7000-1

For More Information
2-12 Chapter 2 Incident and Spill Repo

2.11 Action Items

Item Date 

Started

Date 

Completed N/A Comment(s)

Review your facility’s 

emergency plans and understand the federal, state 

and local spill reporting 

regulations.



Know the difference 

between small incidental 

spills and spills or threatening releases requiring 

emergency response and 

agency notification, and 

evacuation procedures.



Inspect your tanks for 

corrosion around the base. 

Remove any water from 

your tanks where the water 

phase is at the tank bottom 

and may contribute to 

internal bottom corrosion.



Look for possible ignition 

sources near tanks containing combustible vapor.



Identify all hazards associated with your facility’s 

operations.



Calculate the quantities of 

hazardous substances that

could trigger a reportable 

spill and post it where 

hazardous substances are 

present and in your emergency response plans.



Keep current records 

that document where all 

regulated substances are 

located.



Designate a person responsible for reporting releases. 

Notify regulatory agencies 

and LA Energy immediately in the event of a sp



Prepare and submit written 

notification reports to the

appropriate regulatory 

agencies and LA Ene



Action Items
Chapter 2 Incident and Spill Reporting

Appendix 2−1 DLA Energy Rapid Response Cleanup Contracts

Appendix 2−2 State Agency Emergency Response and Spill

 Notification Numbers

Appendix 2−3 Spill Reporting Notification Form

Appendix 2−4 Federal Regulatory Reporting Requirements

Appendix 2−5 Reportable Quantity Calculations

CHAPTER 2 

Appendices
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INTENTIONALLY BLANK
Chapter 2 Incident and Spill Reporting

Appendix 2-1: DLA Energy Rapid Response Cleanup Contracts

DLA Energy has entered into an agreement with U.S. Army Corps of Engineers (USACE) Omaha District to fac

rapid responses to a spill incident at a base. LA Energy already has provided initial mobilization funding under t

contract. LA Energy strongly recommends using this contract vehicle if a major spill occurs at your facil

Access to this contract can be obtained by contactingDLA Environmental Office at (571) 767−8308 or 

767−8316. These contractors are not intended to act as first responders; their role is to provide rapid cleanup and

remediation services, which translates to reduced cleanup costs.

The U.S. Navy Supervisor of Salvage (SUPSALV) maintains the capability to function as an Oil Spill R

Organization (OSRO) and has contracted for access to commercial vendors for aerial reconnaissance of spills

water to meet requirements in USCG regulations (33 CFR 154) for aerial oil spill tracking capabilities. SUPSALV

not meet the Tier I requirements for response to a spill. Proper coordination with SUPSALV is encouraged for 

facility to including obtaining a letter for your records identifying your site for coverage by SUPSALV. To acc

this contract, call (202) 781−2602 or (202) 781−4367. For after-hours emergencies, contact the Naval Sea Systems

Command duty officer at (202) 781−3889, or access the SUPSALV homepage at http://supsalv.org/es
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Chapter 2 Incident and Spill Reporting

Appendix 2-2: State Agency Emergency Response and Spill 

Notification Numbers

The spill notification and reporting requirements are summarized by state in the following table based on information available from the state agencies’ websites and regulations. This table is a summary, especially for petroleu

and hazardous substances spill reporting, but it is not necessarily all-inclusive and may change over time. For 

instance, requirements associated with Emergency Planning and Community Right-to-know Act of 1986 

extremely hazardous substances (EHSs), underground storage tanks (USTs), air emissions, wastewater excursio

above permit limits, transportation of hazardous materials, air releases, and spills specific to oil and gas exploration 

are not included. Many state websites are not consistent with their actual regulations; some states may have spill 

reporting guidance or recommended reporting requirements on their website that may not be consistent with 

reporting regulations (for example, some states [such as Illinois] may have a petroleum reportable quantity [RQ] on

their websites; however, based on their regulations, the RQ would apply only to releases from a UST). Some state

require reporting of spills of any amount regardless of the federal reportable quantities. Always check with your

state agency to confirm the applicable reporting requirements.

Note that the federal reporting requirements and RQs apply in ALL states in addition to the states’ additional requirements summarized in this appendix. A significant majority of the states require spill reporting to their specific emergency response number in addition to notifying the National Response Center (NRC), even if they don’t have more stringent 

RQs. In addition, local cities and counties (for example, local emergency planning committees [LEPCs]) may ha

additional reporting requirements that are not listed in this table (for instance, Florida). Note that many states also

require follow-up written reports in addition to the initial verbal notification.

In general, if you are not sure whether you should report a spill, report it!
2-18 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Alabama

Department of

Environmental

Management 

(AD

http://adem.alabama.

gov/ moreInfo/emergencyResponse.cnt

 Releases of a hazardous substance

equal to or greater than federal RQs

must also notify AEMA Hotl

Alabama State

Warning Poin

(800) 843−0699 

Same as federal 

Requirement

Alaska

Department of

Environmental

Conservation 

(AD

https://dec.alaska.gov/  Any release of oil and/or petroleum to

water.

 Any release of oil and/or petroleum in

excess of 55 gallons must be reported 

immediately.

 Any release oil and/or petroleum in

excess of 10 gallons but less than 55 

gallons must be reported within 48 

hours.

 Any release of oil and/or petroleum

in excess of 55 gallons into secondary 

containment.

 Any release of a hazardous substance to

land or water.

 Releases of a hazardous substances

equal to or greater than federal RQs

must also be notified to the state.

ADEC at (80

478−9300 after 

hours

Central 

(Anchorage) (907)

269−3063

Northern

(Fairbanks) (907) 

451−2121

Southeast 

(Juneau) (907) 

465−5340

Alaska

Administrativ

Code, Title 18,

Section 75.300

Arizona

Department of

Environmental

Quality (AD

https://azdeq.gov/  Any spill that occurs at any oil or gas

storage facility.

ADEQ Emerge

Response at (800)

234−5677 or 

602−771−2330

Arizona

Administrativ

Rules, R12−7−1

Arkansas

Department of

Environmental

Quality (ADE

Emergenc

Management

https://www.adeq.state.

ar.us/

 Releases of a hazardous substances

equal to or greater than federal RQs

must be notified to the state.

ADEQ at (80

322−4012

Same as federal 

requirements

Cal OE

Governor’s Offic

of Emergency

Services

California State Warning 

Center:

http://www.caloes.

ca.gov/cal-oes-divisions/

warning-center

 Hazardous substances and materials if

they pose a present or potential hazard 

to human health and safety, property, or 

the environment.

 Any amount of hazardous materials,

substances, oil spills into the waters 

of the state (including marine waters) 

requires reporting. In addition, the 

RQ for oil or petroleum products is 1

barrel (42 gallons) or more by direct 

discharge to receiving waters unless a 

more restrictive reporting standard for a 

particular body of water is adopted.

 The RQ for unauthorized discharges o

sewage is 1,000 gallons.

 Report any petroleum spill of 1 barrel

(42 gallons) or more of petroleum 

products at an aboveground storage 

tank (AST) facility and any release o

threatened release from an AS

EMA Stat

Warning Center at

(800) 852−7550, 

and your jurisdiction’s Certified 

Unified Program

Agency (CUPA)

9-1-1

Health and Safety

Code (HSC) 25270.8

and 25507 and 

California Code 

of Regulations

Title 19, Sections

2701 through 

2705; California 

Government Code

(CGC), Section

8670.25.5; 8670/26; 

and California 

Water Code (CWC) 

13272(a); 13271 and 

Title 23, Division 3

Section 2250 and 

2260. CWC 13272(f)
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Colorado 

Department of

Public Healt

and Environment

(CD

www.colorado.gov/cs/

Satellite/CDPHE−HM/

CBON/ 1251616362010

 Any spill of any chemical, oil, petroleum

product, or sewage that may enter 

waters of the state (which includes 

surface water, groundwater, dry gullies, 

and storm sewers leading to surface 

water) must be reported.

 Releases of a hazardous substances

equal to or greater than federal RQs

must be notified to the state.

Colorado 

Environmental

Release and

Incident

Reporting at (877)

518−5608

Colorado Water 

Quality Act, Part 6

Colorado Revised

Statutes (CRS)

25−8−601(2)

Connecticut 

Department

of Energy and

Environmental

Protection

(D

www.ct.gov/

dep/cwp/ view.

asp?A=2692&Q=322584

 Any amount of hazardous materials,

substances, or oil. Cleanup must 

be performed by a permitted spill 

contractor.

DEEP Emerg

Response Unit at

(866) 337−7745 or 

(860) 424−3338

Connecticut 

General Statutes

(CGS), Title 22

Chapter 446K, 

Section 22a−450 

and 22a−454

Delaware

Departmen

of Natural

Resources and

Environmental

Control (DNR

− Division of

Waste and 

Hazardous

Substances

https://dnrec.alpha.

delaware.gov/

waste-hazardous/

 Any amount of hazardous materials,

substances, pollutants, or petroleum 

into surface water, groundwater, or land 

or discharge of an air contaminant into 

air exceeding Delaware RQs (DR

 Report any quantity of petroleum

unless discharges are contained in a 

manner that prevents the immediate 

or eventual discharge or leaking into 

surface water or groundwater.

 For releases contained to prevent 

leaking or confined on an impervious 

surface, the following shall apply:

• Report motor fuel, jet fuel, heating

oil, used oil, or used petroleum 

substances of 25 gallons or more on 

land.

• Report other types of petroleum

substances of 150 gallons or more to 

land.

DNRE’s Compla

and Spill 

Notification

Line at (800)

662−8802

Delaware Code,

Title 7, Chapter 60,

Section 6028(a), 

Reporting of a

Discharge of a

Pollutant or Ai

Contaminant.

Title 7, Regulatio

1203,

Sections 2.0, 3.5, 

and Section 3 Table

A List of 

Florida 

Department of

Environmental

Protection

(FD

www.dep.state.fl.us/oer/

default.htm

 Any hazardous material and or

substance spills threatening the public 

or the environment and any chemical 

spills requiring evacuation.

 All petroleum-based spills (any amount)

to waters of the state.

 Petroleum product spills greater than 25

gallons or potential of greater than 25 

gallons to a pervious surface.

 Spills requiring any state and/or federal 

notifications or assistance.

 Any spill greater than 100 gallons to

impervious surface or any spill greater 

than 500 gallons into secondary

containment.

State Warning 

Point at (800)

320−0519

Florida 

Administrativ

Code (FAC),

Title 62, Section

62−150.300, FAC

62−762−451
2-20 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Georgia

Departmen

of Natural

Resources (

https://gadnr.org/  Oil and hazardous substances spills of

known quantity exceeding an RQ or

unknown quantity.

Georgic

Environmental

Protection

Division at (800)

241−4113 or 

404−656−4863

Official Code of

Georgia (OCG

Title 12

Chapter 14, Section 

12−14−3

Hawaii

Department of

Health (D

Office of Hazar

Evaluation and

Emergency

Response (

http://eha− web.doh.

hawaii.gov/eha− cma/

Leaders/HEER/spill−reporting− and−emergency−response

 Oil into state waters that causes sheen

 Oil into the environment that is not

contained or is greater than 25 gallons.

 Less than 25 gallons of oil released

into the environment but which is not 

contained and remediated within 72 

hours. Hazardous substance above the

state listed RQs within a 24-hour period

 Any free product that appears on

groundwater.

Hawaii State

Emergenc

Response

Commission 

(HSERC)/H

Day Time Hour

(808) 586−4249

After-Hours: (808

247−2191

Hawaii

Administrativ

Rules (HA

Title 11, Sections

11−451−5(b) and (c), 

11−451−6(b) and 

(c), and, 11−451−7

Idaho 

Department of

Environmental

Quality (DE

www.deq.idaho.gov/

about−deq/ emergency−

response−overview.aspx

 Hazardous substances, materials, or

oil that has entered or may enter state 

waters.

 Releases of a hazardous substances

equal to or greater than federal RQs

must be notified to the state.

 Any petroleum spill, leak, discharge,

leaching, or disposal from a tank into 

surface or subsurface soils, surface 

water, or groundwater.

Idaho 

Communication 

Center at (800) 

632− 8000 or 

(208) 846−7610

Idaho 

Administrativ

Code (IAC), 

15, Title 13, Section

15.13.01(200)(04)

Hazardous

Substance

Emergency

Response Act

Chapter 71, Section 

39−7108 

IAC, IDAPA

Title 1, Chapter 2,

Section 850 and 

58.01.02.851 and 

852

Illinois 

Emergency

Management 

Agenc

https://www2.illinois.

gov/iema/Pages/default.

aspx

 Hazardous materials, hazardous

substances or EHSs that excee

federal RQs, should also notify Illinois

Emergency Management Agenc

(IEMA

IEMA at (800

782−7860 or 

(217) 782−7860

Illinois 

Administrativ

Code, Title 29,

Section 430.30
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Indiana 

Department of

Environmental

Management 

(IDE

https://www.in.gov/

idem/

 Hazardous material, substance, and

oil spills that damage waters of the 

state (including tiles, sewers, and storm 

drains).

 Objectionable substances that are

of quantity and type, and present for 

duration and in a location to damage 

waters of the state (anything that is 

not a hazardous substance, EHSs, o

petroleum).

 Spills of motor vehicle operating fluids 

of less than or equal to 55 gallons 

which may damage waters of the state.

 Spills located at a facility within a 

delineated public water supply wellhead 

protection area (as determined by a 

water utility) ND (1) spills of hazardo

substances or EHSs greater than 10

pounds or the RQ, whichever is less;

(2) spills of greater than 55 gallons of 

petroleum; or (3) spills of objectionable 

substances.

 Spills to soil beyond the facility 

boundary: (1) Spills of hazardous 

substances or EHSs that exceed 10

pounds or the RQ, whichever is less;

(2) spills of petroleum that exceed 55 

gallons; or (3) spills of objectionable 

substances.

 Spills to soil within the facility 

boundary: (1) spills that exceed the RQ;

(2) spills of petroleum that exceed 1000 

gallons; or (3) spills of objectionable 

substances.

 Any spill for which a spill response has

not been done.

IDEM, Emergen

Response at (888)

233−7745 or (317) 

233−7745

Indiana 

Administrativ

Code, Title 327,

Section 2−6 (327 IAC

2−6)
2-22 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

lowa 

Department

of Natural

Resources (l

http://www.iowadnr.gov/  Hazardous substances (broad term

that includes hazardous substances, 

hazardous waste, hazardous materials, 

pollutants, toxic pollutants, petroleum 

products, industrial chemicals, poisons, 

explosives, fertilizers, heavy metals, 

pesticides, sludges, radioactive 

materials, and any substance or mixture 

that presents a danger to the public 

health or safety).

 Any person manufacturing, storing,

handling, transporting, or disposing of 

a hazardous substance must report any 

hazardous condition (actual, imminent, 

or probable spill, leak, or release of 

hazardous substance that creates an 

immediate or potential danger to 

the public health or safety or to the 

environment). Example conditions

include hazardous substance that has 

the potential to leave the property; has 

the potential to reach waters of the 

state (surface or ground water); can 

be detected in the air at the boundary 

of the facility property by sight and 

smell or by monitoring equipment; has 

potential threat to the public health and 

safety; has local officials respond to the 

incident; or exceeds a federal RQ

lDNR, Emerge

Response Unit

(515) 725-8694

lowa Administrativ

Code, Division 567,

Title lX, Chapter

131, Section 

131.2(455B)

Kansas 

Department

of Health and

Environment

(KDHE) a

Kansas Division

of Emergenc

Management 

(KDE

www.kdheks.gov/spill/  Hazardous material and substance spills

that may impact the soils or water of the 

state (based on federal requirements) 

(KDEM

 All sewage, substances, materials,

or wastes regardless of phase or 

physical state, which are or threaten 

to contaminate or alter any of the 

properties of the waters of the state 

or pollute the soil in a detrimental, 

harmful, or injurious manner or create a 

nuisance, must be reported. (KD

 Any escape of oil that has reached or

threatens to reach surface water or 

impact groundwater or is reportable to 

the NRC (Call KDHE and

 Oil and petroleum spills over 110

gallons must be reported to KDE

KDHE Spi

Reporting a

(785) 296−1679 

or (785) 291-3333.

KDEM for oil an

petroleum spills, 

hazardous material spills (DOT

and hazardous 

substances 

greater than R

spills; at 

(800) 905−7521

Kansas 

Administrativ

Regulations (KA

Title 28, Section 4

Kansas Statutes

Annotated (KSA

Chapter 65, Article

1, Section 71
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Kentucky 

Department for

Environmental

Protection (D

− Energy and

Environment

Cabinet

http://dep.ky.gov/Pages/

ERT.aspx

 Hazardous substances and E

greater than RQs must be notified to

the state emergency response team 

(ERT) in addition to NRC. Nerv

blister agents are considered hazardous 

substance and are reportable for any 

quantity.

 Pollutants or contaminants (excluding

petroleum) that, when released into 

the environment in any quantity, may

present an imminent or substantial 

danger to the public health or welfare.

 Petroleum or petroleum product

releases or threatened release of 25 

gallons or more in a 24-hour period, 

except for diesel fuel, that has an RQ of

75 gallons or more in a 24-hour period; 

or any amount that creates a visible 

sheen on surface waters.

Environmental

Response Team a

(800) 928−2380 or 

(502) 564−2380

Kentucky Revise

Statutes (KRS)

224.01−400; 

224.50−130(2)

Louisiana

Department of

Environmental

Quality (LD

https://deq.louisiana.

gov/

 For unauthorized discharge that 

causes emergency conditions, call the 

Hazardous Material Hotlin

 Non-emergency notification:

Unauthorized discharge that exceeds 

an RQ specified in SubchapterE o

LAC 33:I.3931, but does not cause a

emergency, requires notification to the 

hotline within 24 hours.

 Unauthorized discharges that result 

in contamination of groundwaters of 

the state or otherwise moves in, unto, 

within, or on any saturated subsurface 

strata require notification to the single 

point of contact (SPOC

 State RQs are in 33 LAC 3931. F

example, RQ for oil is 1 barrel (42

gallons).

Louisiana

Emergenc

Hazardous

Material Hotline is

(225) 925−6595.

The Office o

Environmental

Compliance, 

Emergency and

Radiological

Services Division

Single Point

of Contact 

(SPOC) at (225

219−3640 during

office hours or 

(225) 342-1234 

after-hours.

Louisiana

Administrativ

Code (LAC), Tit

33, Part I, Sections

3915, 3917, 3923, 

3925 and 3931 (LA

33:I.3915− 3931)

Maine 

Department of

Environmental

Protection (

www.maine.gov/dep/

spills/ emergspillresp/

contacts.html

 Any hazardous material, substance, or

oil spills regardless of quantity.

 Oil spills of any discharge into or on

any coastal waters, estuaries, tidal 

flats, beaches, and lands adjoining the

seacoast of the state or into; upon any 

lake, pond, river, stream, sewer, surface 

water drainage, ground water or other

waters of the state or any public or 

private water supply; or onto lands 

adjacent to, on, or over such waters of 

the state.

 All hazardous matter spills and/or

incidents must be reported. Hazardous

matter is any substance that presents 

a present or potential danger to the 

people of the state or to its natural 

environment when deposited on land 

or discharged on or into waters of the 

state or ambient air (includes hazardous 

substances under 40 CFR 116 and 117

and hazardous waste per Chapter 850).

MDEP

Emergency Spill

Respons

Oil: (800)

482−0777

HazMat: (800)

452−4664 or 

(800) 452-1942

Title 38, Chapter

3 Subchapter 2−

Section 543 (oil), 

MDEP, Rules 

Hazardous Matter,

Chapter 800 and 

801, Section 3
2-24 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Maryland 

Department of

the Environmen

(MD

www.mde.state.md.us  All oil spills of any quantity onto land or

water.

 Releases of a hazardous substances

equal to or greater than federal RQs

must be notified to the state.

MDE’s Emergen

Response at (866)

633−4686 

Code of Maryland 

Regulations

(COMAR), Title 

Section 10.01.03

Massachusetts 

Department of

Environmental

Protection

(MassD

https://www.mass.gov/

orgs/massachusetts-department-of-environmental-protection

 Notification and reporting per

Massachusetts Contingency Plan fo

Massachusetts Oil and Hazardou

Material List (MOHML) with RQs,

reportable concentrations (RCs) for

groundwater and soil. Specific RQs exist

for oil, gasoline, diesel fuel, and various 

petroleum products.

Mass DEP

Emergenc

Response at (888)

304−1133

Code of 

Massachusetts 

Regulations (CMR)

Title 310, Chapter

40, Sections 40.0311 

through 40.0318(1); 

310

CMR 40.160

Michigan 

Department of

Environmental

Quality (DE

www.michigan.gov/deq/

0,4561,7−135−3307_298

94_5959−−−,00.html

 Unpermitted releases of hazardous 

substances greater than RQs

 Release to the environment of a

commercial pesticide greater than 5 

gallons or 100 pounds; commercial 

fertilizer greater than 55 gallons of 

liquid or 650 pounds dry.

  release from an AST system of great

than 55 gallons of any flammable or 

combustible liquid (flash point <200 ̊F) 

to the ground or within secondary 

containment area during any 24-hour 

period.

 Unpermitted release directly or 

indirectly to public sewer system, 

surface of ground, surface water, or 

groundwater from an oil storage facility 

of a polluting material in excess of 

Threshold Planning Quantity in Table

in Rule 324.2009

Pollution

Emergency

Alerting System

(PEAS) ( 80

292−4706

Michigan 

Administrative

Code, Department

of Environmental

Quality, Chapter 

324, Rule

324.2001−2009 

and Rule 324:1008

Natural Resourc

Environmental

Protection Act 451

Section 3109 Fire 

Prevention Code

and Act 207, Part

Minnesota 

Pollution Control

Agency (P

https://www.pca.

state.mn.us/waste/

emergency-response

 Petroleum spills greater than 5 gallons

 Any spill of any substance or material

that may cause pollution of waters of 

the state.

 Any spills that may cause pollution

such as toxic, flammable, corrosive, and 

dangerous industrial chemicals.

 Any spill or release that exceeds federal

RQs must be notified to the state

Emergency

Response Te

(800) 422−0798 or 

(651) 649− 5451

Minnesota Statutes, 

Section 299K.07(a) 

Section 115.061(a); 

Section 115C.02, 

Subdivision 10

Mississippi 

Department of

Environmental

Quality (MDE

https://www.mdeq.

ms.gov/

 Oil spills into state waters

 Oil spills of 1 or more barrels

 Spills of any pollutant, not just 

hazardous materials, that may affect 

state waters, land, air, or public health.

Mississippi 

Emergency

Management 

Agency, Warning

Point at (800)

222−6362

MDEQ Chapte

WPC−1; and LW
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Missouri 

Department

of Natural

Resources (

www.dnr.mo.gov/env/

esp/esp−eer.htm

 Any discovery of an emergency

involving a hazardous material and/or 

substance.

 Any release of hazardous substances

in quantities equal to or in excess of 

federal RQsAND petroleum oil spills

50 gallons of liquids or 300 cubic feet of 

gases into land or air.

 Any petroleum oil into state waters

MDNR

Environmental

Emergency

Response Spill

Reporting Hotlin

at (573) 634−2436

Missouri Spill Bill 

(260.500−260−550), 

Missouri Revised

Statutes, 260.500 

(6); Missouri Code of 

State Regulations,

Section 10 CS

24−3.010

Montana 

Disaster and

Emergency

Services

http://readyandsafe.

mt.gov/emergency

 Releases or spills of hazardous

substances in amounts that meet or 

exceed the federal RQs should be

notified to the state.

 Notification must include the state D

or DEQ. If no response at DES, cal

 Releases or spills of any material that

would lower the quality of groundwater 

below water quality standards (call 

DEQ

 Spills, overfills, and suspected releases 

from petroleum storage tanks of greater 

than 25 gallons ND less than 

gallons if it cannot be cleaned up within 

24 hours. Notify DEQ Leak Line, or afterhours noti

Montana Disaster

and Emergency

Service (DES) a

(406) 324−4777

Montana 

Department of

Environmental

Quality (DEQ) a

(406) 431−0014

Montana DE

Petroleum Lea

Line at (406) 324

4777 24-hour

Administrative

Rules of Montana

(ARM) 17.30.10

Montana Code 

Annotated (MCA

§75−5−101 et seq. 

and §75−10−701 

et seq.

Nebraska

Department of

Environmental

Quality (DE

http://www.deq.state.

ne.us/

 Any release or suspected release of

hazardous materials and/or substances.

 Any hazardous material and/or

substance and/or oil spills to state 

waters.

 Oil spills greater than 25 gallons

released on the surface of the land.

 Hazardous substances equal to or

exceeding 100 pounds or its RQ (40 C

302 and 40 CFR 355), whichever is less

 Any quantity of oil or hazardous

substance release that occurs beneath 

the surface of the land or impacts 

or threatens waters of the state or 

threatens the public health or welfare.

DEQ Busines

Hours: (402)

471−2186 or (877) 

253−2603

After-Hours

(402) 471−4545

(Nebraska State

Patrol Dispatc

Nebraska Code

of Rules and

Regulations

Department of

Environmental

Quality, Title 126,

Chapter 18, Section 

002
2-26 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Nevada Divisio

of Environmental

Protection

(N

https://ndep.nv.gov/  RQ for petroleum products (i.e.,

gasoline, diesel, and hydraulic fluid) 

is 25 gallons or 3 cubic yards of 

contaminated material or the presence 

on or in groundwater.

 Spills of hazardous substances that 

exceed federal RQs (40 CFR 302) mus

also notify the N

 Release of a hazardous substance,

contaminant, hazardous material, 

pollutant, or regulated substance to soil 

or other surfaces of land in a quantity 

of greater than 25 gallons or 200 

pounds; a hazardous substance that is 

discovered in at least 3 cubic yards of 

soil during excavation of soil, subsurface

exploration, or any other subsurface 

activity.

  spill of any quantity of a hazardous

waste, substance, material, pollutant, 

or contaminant that affects a water 

way within the state or threatens a 

vulnerable resource.

 Note:NDEP has devel

guidelines for RCs in groundwater

and soil; available at https://

ndep.nv.gov/environmentalcleanup/site-cleanup-program/

site-cleanup-guidance

Nevada Divisio

of Environmental

Protection

(NDEP) at (8

331−6337 or 

(775) 687−9485

Nevada

Administrativ

Code (NAC

445A.345 to 34

New Hampshi

Department of

Environmental

Services (DE

http://des.nh.gov/organization/ divisions/waste/

orcb/srcis/ reporting.htm

 Any hazardous material and/or

substance and/or oil spills that may 

pose a threat to human health or the 

environment.

 Any oil spill into surface or groundwater

of the state.

 Any oil spill of 25 gallons or more to

land.

  discharge of any oil into surface water

or groundwater of the state (Env−O

604.06).

 Hazardous material spills to the ground

or surface water.

  discharge of 25 gallons or more of

oil to land; a discharge of less than 25 

gallons of oil to the land, unless the 

discharge is cleaned up immediately 

and properly disposed of; a discharge of 

oil that results in the presence of vapors 

that pose an imminent threat to human 

health; a discharge of oil in violation of 

groundwater quality criteria per Env−O

603.01; or a discharge of oil resulting in 

the detection of APL (Env−Or 6

 Any violation of ambient groundwater

quality standards in Env−Or 603.01 mus

be reported (Env−Or 604.0

DES Spil

Response and

Complaint 

Investigation 

Section (SRCIS

Business Hours:

(603) 271−3899

After Hours: (603

223−4381 (State 

Police

Revised Statutes

Annotated (RS

146−A:5 AND Ne

Hampshire Code

of Administrativ

Rules (CAR), Chap

Env−Or, Part 
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

New Jersey

Department of

Environmental

Protection

(NJDEP

Emergenc

Management 

Progra

https://www.nj.gov/dep/

emergency/

 All unauthorized hazardous material

and/or substance and/or oil releases 

regardless of quantity. Note: Additiona

spill reporting regulations apply to 

major facilities that have a combined 

storage capacity of 20,000 gallons or

more of hazardous substances (not 

petroleum); or 200,000 gallons or more 

of hazardous substances (including 

petroleum) (See NJAC 7:1E−1 and 1E−

However, New Jersey has passed its Spil

Compensation and Control Act that

prohibits any spills to water or lands of 

the state and is unclear about reporting. 

When in doubt, report.

Bureau of 

Emergency

Response (BE

(877) WA

DEP or (87

927−6337

NJ Statutes

Annotated (NJS

58:10−23.11 Spill 

Compensation 

and Control 

Act New Jers

Administrative

Code, NJAC 7:1

New Mexico

Environmen

Department

(NM

www.nmenv.state.nm.us/

gwb/low.htm

 Any amount of any material, including

petroleum products in quantities that 

may, with reasonable probability, injure 

or be detrimental to human health, 

animal or plant life, or property.

 Also, if it may interfere with public

welfare or use of property.

NMED at (50

827−9329

New Mexico

Regulations, Titl

20, Section 6.2.1203

New York

Department of

Environmental

Conservation 

(DE

www.dec.ny.gov/chemical/8428.html

 Any hazardous material , substance,

or oil spills that could threaten human 

health outside the facility.

 Any hazardous material, substance,

or oil spills that have reached surface 

water.

 All petroleum spills into waters of the

state or onto the lands from which 

it might flow or drain into waters of 

the state or that may damage lands, 

waters, or natural resources within 

the jurisdiction of the state, must be 

reported except for spills that ME

OFTHE 

• Quantity is less than 5 gallons; 

• Spill is contained and under control; 

• Spill has not or will not reach the state 

water or any land; and

• The spill is cleaned up within 2 hours

of discovery.

 AST petroleum facilities with 

combined storage capacity greater 

than 1,100 gallons must report all spills, 

leaks, or discharges.

 Any liquid (including petroleum) that

if released would likely pollute lands or 

waters of testate.

 Releases of a hazardous substance

equal to or greater than RQ must also be

notified to DEC Hotli

New York State

Spill Hotline at

(800) 457−7362

New York Codes,

Rules, and

Regulations

(NYCRR), Arti

12 Section 172 of 

NYS Navigatio

Law (Oil Spil

Prevention, Control

and Compensation); 

6 NYCRR §613.

ECL §17−1743; 1

NYCRR §§ 32.3 a

32.4 extends the 

notification under 

the Navigation La

§175; 6 NYCRR Pa

595, 596, 597; E

40−0113(d)
2-28 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

North Carolina

Department of

Environment

and Natural

Resources

(NC

http://portal.ncdenr.org/

web/wq/home/er

 Petroleum oil spills greater than 25

gallons; causes a sheen on nearby 

surface water; or spills within 100 feet of 

a surface water body.

 Petroleum oil spills of less than 25

gallons that cannot be cleaned in 24 

hours or if it causes a sheen on nearby 

surface water.

 Oil spills that reach surface water must

be reported to the state and the NR

 Any hazardous substance that is equal

to or exceeds federal RQ must be

notified to the state and NR

NCDENR

Division of Water

Quality Business 

(800) 858−0368

General Statutes

of North Carolina,

Chapter 143, 

Article 21A, Sectio

143−215.85

North Dakot

Department of

Healt

https://www.ndhealth.

gov

https://deq.nd.gov/WQ/

 Any hazardous material, substance,

oil spill that may potentially have an 

adverse effect on human health or

environment.

 All spills that may cause or is likely

to cause pollution to waters (surface 

water or groundwater) of the state. 

This includes all substances not just

hazardous substances (e.g., molasses or 

salt).

ND hazardou

materials 

emergency 

assistance and 

spill reporting at 

(701) 328− 5210 

or (800) 472−2121

North Dakot

Administrative Code

Title 33, Chapter

33−16, Section 

33−16−02.1−11(4)

Ohio

Environmental

Protection

Agenc

https://www.epa.state.

oh.us/

 Any hazardous material, substance,

pollutant, or oil spills that affect 

public safety, human health, and the 

environment.

 Oil spills to the environment of 25

gallons or more.

  release or spill of a regulated chemical

that exceeds RQs and leaves the facility

property line. Regulated chemicals

include:

• Extremely Hazardous Substances 4

CFR 355

• Hazardous Substances 40 CFR 302

and

• Oil (including gasoline, petroleum,

fuel oil, sludge, oil refuse, and oil 

mixed with wastes)

Emergency

Response Spill

Hotline (800)

282−9378

Ohio Administrativ

Code, Title

3750, Section 

3750−25−01 

to Section 

3750−25−25

Oklahoma

Department of

Environmental

Quality (OD

www.deq.state.ok.us/

lpdnew/saratitleiii/spillreporting.htm

 Any spill or discharge to the waters of

the state according to 40 CFR 117

 Aboveground petroleum storage tank

releases of a regulated substance at 

the facility or in the surrounding area, 

a release of 25 gallons or more, or any 

release requiring emergency corrective 

action should be notified to PSTD, and 

not available, then contact OD

ODEQ at (80

522−0206

Oklahoma

Administrative

Code, Title

252, Section 

252:606−1−6(a); 

Oklahoma

Corporation 

Commission, 

Title 165, Section

165:29−3−2
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Oklahoma

Corporation 

Commission− 

Petroleum

Storage Tank

Division (P

https://www.occeweb.

com/ps/aboutpst1.html

 Any spill or discharge to the waters of

the state according to 40 CFR 117

 Aboveground petroleum storage tank

releases of a regulated substance at the 

facility or in the surrounding area, or 

a release of 25 gallons or more, or any 

release requiring emergency corrective 

action should be notified to PSTD and 

not available, then contact OD

(PSTD) 

405−521−4683

Oklahoma

Administrative

Code, Title

252, Section 

252:606−1−6(a); 

Oklahoma

Corporation 

Commission, 

Title 165, Section

165:29−3−2

Oregon

Department of

Environmental

Quality (DE

https://www.oregon.gov/

deq/Pages/index.aspx

 Any quantity of oil to waters of the state

 Oil spills on land greater than 42

gallons.

 Any hazardous substance that is equal

to or exceeds federal RQ must be

notified to the state and NR

 Spills or releases of hazardous 

substances regulated by the Hazardous

Substances Remedial Action rule

 Spill or release of any oil or hazardous 

material into the air, into, or on any land 

or waters of the state.

 The amount of oil or hazardous material

spilled or released, or threatening to 

spill or release, that exceeds the R

established in ORS 466.605 or listed i

OAR 340−142−0050 or will exceed 

RQ in any 24-hour period

 10 pounds or more of a hazardous 

material that is not otherwise listed in 

40 CFR 302.4

 200 pounds (25 gallons) of pesticide 

residue.

ODEQ Emerge

Response System

at (800) 452−0311

Oregon

Administrative

Rules (OA

Chapter 340, 

Section 340−142− 

0040 and 0050. 

340−122−0110; 

Oregon Revise

Statutes (ORS

466.605 (Spill 

Response and

Cleanup of 

Hazardous

Materials); OR

468B.005

Pennsylvania

Department

Environmental

Protection (

https://www.dep.pa.gov/

Pages/default.aspx

 Any pollutant that is discharged into

surface or groundwater, including 

sewers, drains, and ditches.

 Any releases from above ground

storage tanks.

 The following situations are encouraged

as voluntary reporting:

• Spills in excess of 5 gallons of any 

hazardous material

• All petroleum spills of 5 gallons or

more with potential to pollute

PDEP Emerg

Response by

Region

Southeast: 

(484) 250−5900 

Northeast:

(570) 826−2511 

Southcentral: 

(717) 705-4700 

Northcentral:

(570) 327−3636 

Southwest: 

(412) 442−4000 

Northwest:

(814) 332−6945 

or After-Hours

(800) 373−3398 

(800) 541−2050 

(statewide 

backup number)

Pennsylvania Code,

Title 25: Chapter

91, Section 91.33; 

Chapter 245, 

Section 245.305
2-30 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Rhode Island

Department of

Environmental

Management 

(DE

http://www.dem.ri.gov/   release of a hazardous substance

of any amount on land, in water, or 

in the air or if you suspect a release is 

imminent. All oil spills that could result

in a release to the environment.

DEM Office 

Emergency

Response at

business hours: 

(401) 222−1360 

or anytime: 

(401) 222−3070 

(Division of La

Enforcement

Rules for the

Investigation and 

Remediation of

Hazardous Material

Releases, Section

5.00 Oil Pollutio

Control Regulations,

Section 12 Water 

Quality Rule 1

South Carolina 

Department

of Health and

Environmental

Control (DHE

Land and Waste

Management

https://scdhec.

gov/environment/

land-management

 Unpermitted discharge of petroleum 

product spills or any substance.

 Any hazardous substance that is equal

to or exceeds federal RQ must be

notified to the state and NR

DHEC Emerge

Response

(888) 481−0125

South Carolina 

Code of 

Regulations,

Chapter 121, 

Section 121− 

8.26(B); Section 90 

of Pollution Control

Ac

South Dakot

Department of

Environment

and Natural

Resource

(D

http://denr.sd.gov/des/

gw/spills/spills.aspx

 Any release or spill of regulated

substance (includes petroleum) that:

• Threatens waters or is in a position to

threaten waters of the state (surface 

water or groundwater)

• Causes an immediate danger to 

human health or safety

• The discharge exceeds 25 gallon

• Causes sheen on surface water

• Discharge exceeds the groundwater

quality standards of ARSD 74:54

• Discharges exceeding the surface

water quality standards of A

74:54:01

• Discharges that harms or threatens to

harm wildlife or aquatic life

DENR Busin

Hours:

(605) 773−3296

After-Hours

(605) 773−3231

Administrative

Rule South Dakot

(ARSD) 74:34:

South Dakota

Codified Law (SDC

Chapter 34A−1

Tennessee

Emergenc

Management 

Agency (T

https://www.tn.gov/

tema.html

 Releases of a hazardous substance

equal to or greater than federal RQs

must be notified to TEMAHotl

TEMA at (61

741−0001

Tennessee

Department of

Environment and

Conservation, Rule

400
Chapter 2 Incident and Spill Reporting

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Texas

Commission on 

Environmental

Quality (TCE

https://www.tceq.texas.

gov/

 Hazardous substance spilled onto the

land that equals or exceeds federal RQ

(30 TAC 327

 Hazardous substance discharged

into waters of the state that equals or 

exceeds federal RQ or 100 lb, whichever

is less.

 Any other substance that will cause

pollution if discharged into waters of 

the state and has an RQ at 100 lb (30

TAC 327

 Any oil or petroleum discharged to state

or coastal waters in a quantity sufficient 

to cause a sheen.

 RQ for crude oil and oil, other than

defined as petroleum product or use oil, 

shall be 210 gallons (5 barrels) for spills 

or discharges onto land.

 RQ for petroleum product and used oil

shall be 25 gallons for spills onto land.

 RQ for petroleum product and used

oil spills or discharges to land from 

petroleum storage tank exempted 

facilities is 210 gallons (5 barrels)

 RQ for industrial solid waste or other

substances spills or discharges into 

waters of the state is 100 lb.

TCEQ at (800

832−8224

Texas

Administrativ

Code, Title 31,

Chapter 19, Part 1,

Section 19.32

Title 30, Chapter

327,

Sections 327.1−.5

Texas Water Code

26,

Section 039 and 

261−267

Utah 

Department of

Environmental

Quality (DE

https://deq.utah.gov/  All “petroleum hydrocarbons” spills into

or that have the potential of spilling into 

waters of the state.

 Used oil spills greater than 25 gallons 

or potential threat to human health or 

environment.

 Spill of a substance that could pollute 

the waters of the state.

Division of

Environmental

Response and

Remediation a

(801) 536−4123 

(after-hours). 

During hours for

petroleum (801) 

536−4300.

Utah Administrativ

Code, R315,

Rule 315−9− 1;

R315−15−9

Rule 909−75−1, Ru

R317−6.15(B)

Utah Code 

19−5−114

Vermont 

Department of

Environmental

Conservation 

(DE

www.anr.state.vt.us/

dec/wastediv/spills/

spills_program.htm

  discharge of hazardous waste, or

release of hazardous material (includes 

petroleum, toxic, corrosive or other

chemicals and hazardous substances 

under CERCLA) that exceeds 2 gall

  discharge of hazardous waste, or

release of hazardous material that is less 

than 2 gallons ND poses a potenti

or actual threat to human health or the 

environment.

  discharge of hazardous waste, or

release of hazardous material that 

equals or exceeds its corresponding 

federal RQ

 Any spill, release or discharge that

impacts or threatens sensitive receptors 

such as surface waters or drinking water

wells.

Department of

Public Safety

Emergency

Management

Division at (800)

641−5005 (24-

hour) or DE

Vermont (DEC

Hazardous Wast

Management

Regulations, Section

7−105
2-32 Chapter 2 Incident and Spill Repo

State/Agency Link More Strict Reportable Quantity (RQ) 

Threshold? Where to Report Citation

Virginia 

Department

of Emergenc

Management 

(VDE

http://www.vaemergency.gov/

 Any hazardous substance that is equal

to or exceeds federal RQ, released on

the land or waters of the state must 

be notified to the state and federal 

agencies.

VDEM (800

468−8892 or 

(804) 674−2400

Same as federal 

requirements

Washington 

Department of

Ecolog

https://ecology.wa.gov/  All hazardous material and oil

spills to state waters (surface water, 

groundwater, sewers, storm drains, 

ditches, wetlands, beaches, snow banks), 

the ground, or air must be reported, 

regardless of the size of the spill.

 Non-permitted or unauthorized spill

or discharge of a dangerous waste 

or hazardous substance into the

environment.

Washington 

Emergenc

Management 

Division a

(800) 258−5990 

or (800) OILS−91

AND the 

Washington 

Department of

Ecology office

responsible for 

where the spill is 

located.

Washington 

Administrative

Code (WAC),

173−303−145 and

WAC 173−180

Revised Code of

Washington (RCW)

Ch. 90.48 RC

Ch. 90.56 RC

Ch. 69.50 RC

West Virginia 

Department of

Environmental

Protection (

www.dep.wv.gov/WWE/

ee/geninfo/Pages/spillnotification.aspx

 Any spill or accidental discharges of

pollutants into the waters of the state.

DEP at (80

642−3074

West Virginia Code 

of State Rules (CSR

47−11−2; 55−1−4

Wyoming 

Department of

Environmental

Quality (DEQ

Water Quality 

Divisio

http://deq.wyoming.gov/

wqd/

 Any releases of oil and hazardous

substances that enter waters of the 

state.

 Releases determined to be a threat to

enter waters of the state ND a

• Considered a hazardous substance

• Greater than 10 barrels of any

combination of crude oil, petroleum 

condensate, and produced water

• 25 gallons of refined crude oil 

products (gasoline, diesel fuel, 

aviation fuel, asphalt, road oil, 

kerosene, fuel oil, and derivatives of 

mineral, animal or vegetable oils).

 Suspected releases from regulated 

aboveground storage tanks.

WDE

Emergency

Response at

(307) 777−7781

Wyoming Water 

Quality Rules

and Regulations

(WWQRR) Chapte

4;

Chapter 17, WWQ
Chapter 2 Incident and Spill Reporting

Appendix 2-3: Spill Reporting Notification Form

SPILL REPORTING NOTIFICATION FORM (1 OF 3)*

Your name:  Today’s date

Facility Name: Locatio

DoD Activity Address Co

Date and time of incident:

Emergency coordinator notified by: Time

Name of discoverer:

Nature of incident: Fire Spill Gas or vapor releas  Work−relate  inju

 Other:

Description of incident:

Point of origin (fire)/source/(spill/release):

Cause, if known: 

Duration of incident:

Location of spill/release:

Wind direction and velocity at time of release: 

Weather conditions at time of release: 

Name of hazardous substance(s) or chemical(s) involved:

Quantity of material released: 

Is the spilled or released material on the CERCLA Hazardous Substance list in 40 CFR 302.4? For che

products, check the ingredients and calculate the amount for each listed substance. If yes, what is the 

final reportable quantity (RQ) given in Table 302.

Is the spilled or released material on the Extremely Hazardous Substance list in 40 CFR 355, Appen

or B? If yes, what is the reportable quantity given in AppendixA or 

If yes, what is the reportable quantity given in AppendixA or 

INVOLVED PARTIES

INCIDENT DESCRIPTION

MATERIALS

Yes N

lbs.

Yes N

lbs.
2-34 Chapter 2 Incident and Spill Repo

SPILL REPORTING NOTIFICATION FORM (2 OF 3)*

Describe response measure(s) taken:

Quantity of material recovered: 

Is cleanup completed:  Yes  No Date complete

What area(s) might be affected, based on 

the factors on the preceding page: 

Damage to human health, property, and environment

within and beyond facility boundaries:

Nature of injuries:

Name of injured employee(s):

Employer of injured employee(s):

Location the injured person(s) were moved to:

Operations curtailed:

Road blocks required:  Yes  No  Locatio

Date and time emergency ended:

Date and time operations resumed:

RESPONSE ACTION(S)

IMPACT
Chapter 2 Incident and Spill Reporting

SPILL REPORTING NOTIFICATION FORM (3 OF 3)*

PERSONNEL AND EXTERNAL/AGENCY CONTACTS

Contact Person Phone Number

Time

Contacted Discussion

Personnel

Emergency Coordinator/

Qualified Individual

Commanding Officer/Facilit

Manager

Area Superviso

Environmental Manage

Safety Manager

Public Affairs Off

Other

Other

External Contact/Agency Name

National Response Center/U.

Coast Guar

(800) 424−8802 or

(202) 267−2675

Community Fire Departmen

State Emergency Respon

Commission (SER

Local Emergency Plann

Committee (LE

U.S. PA Regional Administ

State environmental regulatory

or spill reporting office

DLA Energy desc.spillrepor

dla.mil

DLA Energy R

Major Command

Service Control Poin

Other

*This form may be used initially for incident information gathering, but specific Situation Reports fro DLA Energy,

host military installation, or your Service Control Point may be required. Also, check your facility’s emergency respons

plans for additional reporting requirements.
THIS PAGE LEFT 

INTENTIONALLY BLANK
Chapter 2 Incident and Spill Reporting

Appendix 2-4: Federal Regulatory Reporting Requirements

Regulated Material Reportable Quantity/

Narrative Threshold

Receiving 

Authority

Reporting Deadline & 

Requirement

Act/Regulatory 

Reference

Hazardous Substance

Hazardous substance released into 

the environment 

above reportable 

quantity within any 

24-hour period

DoesNOT incl

petroleum products 

(diesel, gasoline, 

or jet fuels) unless 

they are mixed with 

hazardous substances. See Oil

Environment

includes any surface 

water, ground water, 

drinking water supply, land surface or 

subsurface strata, or 

ambient air. It does 

not include spills 

that are completely 

contained within a 

building.

CERCLA hazardous substances: chemicals and hazard

wastes appearing in Table 40

CFR 302.4 Unlisted hazardous substances: hazardous

waste that exhibits any of 

the characteristics identified 

in 40 CFR 261.20 through

261.24 (ignitability, corrosivity, reactivity, toxicity)

For mixtures, calculate the 

release of the individual 

constituents and compare 

against the RQ. If the formulation is not known, consider

the entire volume and use 

the lowest RQ

National Respons

Center

(800) 424−8802

Local Washington

DC (202)

267−2675

Facsimile number 

is (202) 267−1322

Immediately notify the NRC of th

release

CERCLA / 4

302

CERCLA hazard

substances or E

EH

Release of hazardous

substances and EHSs abov

reportable quantities.

EPCRA exempts from

and LEPC reporting releas

that result in exposure to 

persons solely within the 

facility boundary.

National Respons

Center 

(800) 424−8802

State Emergency

Response

Commission 

(SER

Local Emergenc

Planning

Commission 

(LEP) OR i

LEPC, local emergency respon

personnel

Immediately notify:

 The SERC and the

community emergency 

coordinator

 Local emergency response

personnel, if no L

Report

 Chemical name or substance 

and whether it is an extremely 

hazardous substance

 Estimate of the quantity

released

 Time and duration of the

release

 Medium or media of release 

(surface water, ground water, 

drinking water supply, land 

surface or subsurface strata, 

or ambient air)

 Health risks and medical

attention necessary

 Proper precautions, including

evacuations

 Names and phone numbers

for contacts for further 

information

EPCRA / 40 CFR

Subpart C
2-38 Chapter 2 Incident and Spill Repo

Regulated Material Reportable Quantity/

Narrative Threshold

Receiving 

Authority

Reporting Deadline & 

Requirement

Act/Regulatory 

Reference

Hazardous Waste

Spill of hazardous 

waste from a very 

small quantity generator (<220 pounds 

per month)

Fire, explosion, or other 

release that could threaten 

human health outside the 

facility or spill of hazardous 

waste has reached surface 

water

See Hazardous

Substance

Immediately notify the NRC

Report

 Generator’s name, address,

and PA ID nu

 Date, time, and type of

incident (e.g., spill, fire)

 Quantity and type of 

hazardous waste involved

 Extent of injuries, if an

 Estimated quantity and

disposition of recovered 

materials

Not Required

See Hazardous

Substance.

Spill of hazardous 

waste from a small 

quantity generator 

(SQG) (>220 pounds

per month and 

<2,200 pounds per 

month)

National Respons

Center 

(800) 424−8802

RCRA / 40

262.16(b)(8)-(9)

Spill of hazardous 

waste from: 

large quantity 

generator (LQG

(>2,200 pounds per 

month), 

or 

RCRA permitt

treatment, storage, 

disposal, and recycle facility (TSD

Imminent or actual emergency situation

Release, fire, or explosion

that could threaten human 

health or the environment 

outside the facility

State and local 

agencies with designated response 

roles

National Respons

Center 

(800) 424−8802

See Installation Response Pla

Immediately notify the NR

Report

 Name and phone number of

reporter

 Name and address of the

facility

 Time and type of incident

(e.g., fire, release)

 Name and quantity of

material(s)

 Extent of injuries, if an

 Possible hazards to human

health and the environment 

outside the facility

RCRA / 40

265.56 (a)(2)

40 CFR 264.56 (a)(2

EPA Regio

Administrator or

designated state 

hazardous waste 

agency

Within 15 days of the incident, 

submit a written report, including:

 Name, address, and telephone

number of the owner or 

operator and facility

 Date, time and type of

incident (e.g., fire, explosion)

 Name and quantity of

material(s) involved

 Extent of injuries, if an

 Assessment of actual or

potential hazards to human 

health or the environment, 

where applicable

 Estimated quantity and

disposition of recovered 

material resulting from the 

incident

RCRA / 40

261.420(f)
Chapter 2 Incident and Spill Reporting

Regulated Material Reportable Quantity/

Narrative Threshold

Receiving 

Authority

Reporting Deadline & 

Requirement

Act/Regulatory 

Reference

Release of hazardous

waste from tank 

system or secondary 

confinement system 

at TS

Reporting applies to leaks or

spills of hazardous wastes, 

except:

Less than or equal to 1

pound and immediately 

contained and cleaned 

up.

EPA Regio

Administrator or

designated state 

hazardous waste 

agency

Within 24 hours of detection 

Written report within 30 days

 Likely route of migration of

the release

 Characteristics of surrounding 

soil

 Results of monitoring or

sampling

 Proximity of downgradient

drinking water, surface water, 

and population areas

 Description of the response

actions taken or planned

RCRA / 40

264.196(d)(1)

RCRA / 40

265.196 (d)

Regulated Substances

Release of petroleum or hazardous

substances from 

underground storage 

tanks (USTs

Includes only tanks 

>110 gallons.

Does not include

tanks containing 

hazardous waste, 

wastewater, or very 

small concentrations of hazardous 

substances.

Released regulated substances such as free product

or vapors in soils, basements, 

sewer and utility lines, and 

nearby surface waters.

Unusual operating conditions (e.g., dispensing 

equipment problems, loss 

of product, unexplained 

presence of water in the tank 

(unless non-leaking defective equipment is replaced).

Detection monitoring indicates a release has occurred

Implementing 

agency (

Regional

Office or state

environmental 

regulatory office 

with UST program

jurisdiction)

Report within 24 hours (unless

another time limit is specified by 

the state agency)

RCRA / 40 CFR 

Subpart 

Oil

Discharge of oil to

navigable waters: 

“navigable waters” 

means water of the 

U.S. and includes 

lakes, rivers, streams 

(including intermittent streams), 

mudflats, sandflats, 

and wetlands and 

tributaries.

There are exemptions, including

releases permitted 

under an NP

permit.

Any discharge of oil to

navigable waters that:

Violates applicable water 

quality standards, or causes 

a film or sheen on the water, 

discoloration of the surface 

of the water or adjoining 

shoreline, or causes a sludge 

or emulsion to be deposited 

beneath the surface of the 

water or adjoining shoreline.

National Respons

Center 

(800) 424−8802

Immediately notify the N

If you can’t report to the NRC, report to the following agencies. T

report will be relayed promptly to 

the NR

 USCG (coastal waters, the

Great Lakes, ports an

harbors, or the Mississippi 

River)

 PA (inland areas or inla

waters)

CWA / 40 CFR 110.3

110.6 CERCLA ƒ

CFR 300.30
2-40 Chapter 2 Incident and Spill Repo

Regulated Material Reportable Quantity/

Narrative Threshold

Receiving 

Authority

Reporting Deadline & 

Requirement

Act/Regulatory 

Reference

Facilities that store, 

distribute, use, or 

consume oil and oil 

products in: 

Any aboveground

container

Completely buried 

tanks (“bunkered 

tank”) or partially 

buried tank

With oil storage capacities of: 42,000 

gallons or less for 

completely buried 

storage or 1,320 

gallons or more for 

total above ground 

storage

Discharge of 1,000 gallons

or more of oil into navigable 

waters

or

Discharge of 42 gallons

in each of two discharges 

within a 12-month period.

EPA Regio

Administrator

and a copy to the 

state agency or 

agencies in charge 

of oil pollution 

control

Submit the following information 

within 60 days:

 Names and location of the

facility

 Your name

 Maximum storage or handling 

capacity and normal daily 

throughput

 Corrective action and 

countermeasures you have 

taken, including a description 

of repairs and replacements

 Description of the facility,

including topographical and 

other maps and flow diagrams

 The cause of the discharge,

including failure analysis

 Additional preventive

measures taken or 

contemplated to minimize the 

possibility of recurrence

 Other information required by

the 

CWA / 40 C

112.4(a) and (c)

Petroleum products

in cross-country 

pipelines (outside 

facility boundary)

Failure in pipeline system 

resulting in fire, explosion, 

release of 5 gallons or more, 

death, personal injury 

requiring hospitalization, or 

damage exceeding $50,000.

National Respons

Center with written report (PH

Form F 7000−1) 

to OT Office

Pipeline Safet

NRC notification immediatel

followed by written report within 

30 days

49 CFR 195.50-5
Chapter 2 Incident and Spill Reporting

Appendix 2-5: Reportable Quantity Calculations

Introduction

Determining whether a release is reportable is often a complicated task. Thi

appendix presents two examples, one for a liquid and one for a gas, showing reportable quantity (RQ) calculations and comparing the calculated result to the R

set forth in 40 CFR 302. Based on the comparison, the notification requirements

for each release into the environment are presented in the example.

Example 1-Spill of a Liquid

A 55-gallon drum of deicer turned over and all of its contents spilled onto the

concrete while being unloaded from a transporter truck.

Information Needed

Below is a table with information needed and the assumptions for Example 1

Source of Information Needed Assumptions for Example 1

Quantity of deicer released (estimate). Approximately 55 gallons of deicer

spilled onto the concrete.

Safety Data Sheet (SDS) to identify hazardou

ingredients and weight percents of those 

ingredients contained in the deicer.

Ethylene glycol (CAS Registry Num

107−21−1) is the only hazardous ingredient listed in the SDS with a weight

percent of 65.

SDS to determine specific gravity of deicer. The specific gravity1 (SG) listed in t

SDS for the deicer is 1.07

Table 302.4 from 40 CFR 302.4 to determin

RQ for each hazardous substance contained in

the deicer.

Table 302.4 lists ethylene glycol with an

RQ of 5,000 pounds

1The specific gravity is the ratio of the density of the material to the density of water, which is 8.34 lb/gal.

Formula for Calculation

The following formula calculates the pounds of hazardous ingredients released

Formula 1

SG of 

Deicer x

Density of

Water x

Volume of

Deicer released x

Weight Fraction of

Ethylene Glycol =

Amount

Released

(lb/gal) (gal) (in decimal) (lb)

Example 1

Note: If the density of the material is provided on the SDS instead of the specific gravity, 

then the formula above becomes density of material, or 8.9 lb/gal in this case, times 

volume of deicer released times weight fraction of ethylene glycol. The answer is still 319 

lb released.

Comparison to RQs and Notification Requirements

The RQ for ethylene glycol at 5,000 lb has not been exceeded by the 55-gallo

release of deicer (319 lb of ethylene glycol) onto the concrete. Thus, notification

to the National Response Center (NRC) is not required. Check with your st

agency to determine if they have more stringent spill reporting requirements.
2-42 Chapter 2 Incident and Spill Repo

Example 2-Release of a Gas

A 1,000-liter cylinder of hydrazine was found leaking while being leak tested

Information Needed

Below is a table with information needed and the assumption for Example 2

Source of Information Needed Assumptions for Example 1

Quantity of hydrazine released (estimate). Approximately 500 liters of hydrazine leaked

SDS to identify hazardous ingredients

and weight percents of those ingredients 

contained in the hydrazine.

Hydrazine (CAS Registry Number 302−0

is the only hazardous ingredient listed in the 

SDS with a weight percent of 100

SDS to determine molecular weight (MW)

of hydrazine.

The MW listed in the SDS for the hydrazine i

32.05 g/mole.

Table 302.4 from 40 CFR 302.4 to determine RQ for each hazardous substan

contained in the hydrazine.

Table 302.4 lists hydrazine with a RQ of 

pound.

Formula for Calculation

The ideal gas law and the MW of hydrazine are used to calculate the pounds of

hazardous ingredients released:

Formula 2

where:

PV = n   n =

P = pressure (use 1 atm)

V = volume (use 500 L

n = moles of gas (mol)

R = gas constant (use 0.082057 L*atm / mol*

T = temperature (use 273.15 K

Example 2

n = 22.31 mol

Multiply by MW to get into grams (g) and then convert to pounds (lb), where 1 lb 

= 453.59237 g.

= 22.31mol × 

32.05g = 714.96g mol

= 714.96g × lbs = 1.58lb 453.59237g

Comparison to RQs and Notification Requirements

The RQ for hydrazine at 1 lb has been exceeded by the 500-liter release of hydrazine (1.58 lb of hydrazine). Thus, the NRC must be notified immediately (

424−8802) of the release, as well as other appropriate agencies.

If you do not see a hazardous substance specifically listed in 40 CFR 

302.4, be sure to check by CAS Registry Numbers, as some substances 

have synonyms. For example, CAS 

Registry Number 7647−01−0 is 

listed as hydrochloric acid with a 

synonym of hydrogen chloride.

Don’t Forget...

If more than one hazardous substance is contained in a product, 

use the substance with the lowest 

RQ to determine if notification is 

required.

Don’t Forget...