DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 1 June 12, 2023

842 Nonconformance Report

Functional Group=NC

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the

Nonconformance Report Transaction Set (842) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used to report products and processes that do not fulfill specifications or

requirements.The Nonconformance Report Transaction Set provides the ability for the sender to report the

nonconformance at the level of detail that is required. It also provides the ability to report the specific

nonconformances of a component/part while identifying the assembly as the product that is in nonconformance. The

Nonconformance Report Transaction Set may be used to report, initiate, or request actions related to the

nonconformance being reported. Financial and accounting information is provided for reporting purposes only.The

Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state

the proposed action to be followed to prevent a repetition of the problem.

DLMS Note:

1. Use a single occurrence of this transaction to transmit a single Stock Screening Request.

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue

and Purchase Unit Conversion table which can be found on the Defense Enterprise Data Standards Office

(DEDSO) Web site at www.dla.mil/does/DLMS.

3. This DLMS Implementation Convention (IC) incorporates Proposed DLMS Change (PDC) and Approved DLMS

Change (ADC) listed. PDCs/ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 240, DLMS Transactions for Stock Screening Request/Reply and WebSDR Enhanced Storage Quality

Control Reports (SQCRs)

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and SQCR Procedures and

Data Content under BRAC

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use

Requirements under Navy BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements

under Marine Corps BRAC Storage and Distribution

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on September 23, 2014.

- ADC 1045, Revise the DLMS Stock Screening Request/Reply and Storage Quality Control Report

(SQCR)/Reply to Support Transmission via new WebSS (Web Stock Screening) and WebSQCR Modules with

Associated Data and Procedure Enhancements

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS

Implementation Conventions and DLMS Manuals (Supply/Contract Administration)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 29,

2016

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office

(EBSO) - Completed on August 09, 2018

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation

Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense

Enterprise Data Standards Office (DEDSO) - Completed on July 20, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID)

Construct (Supply/Contract Administration)

- ADC 1439, DLMS 842 Discrepancy Reporting Implementation Convention Updates

1. Use a single occurrence of this transaction to transmit a single Stock Screening Request.

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue

and Purchase Unit Conversion table which can be found on the Defense Enterprise Data Standards Office

(DEDSO) Web site at www.dla.mil/does/DLMS.

3. This DLMS Implementation Convention (IC) incorporates Proposed DLMS Change (PDC) and Approved DLMS

Change (ADC) listed. PDCs/ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 240, DLMS Transactions for Stock Screening Request/Reply and WebSDR Enhanced Storage Quality

Control Reports (SQCRs)

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and SQCR Procedures and

Data Content under BRAC

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use

Requirements under Navy BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements

under Marine Corps BRAC Storage and Distribution

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on September 23, 2014.

- ADC 1045, Revise the DLMS Stock Screening Request/Reply and Storage Quality Control Report

(SQCR)/Reply to Support Transmission via new WebSS (Web Stock Screening) and WebSQCR Modules with

Associated Data and Procedure Enhancements

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS

Implementation Conventions and DLMS Manuals (Supply/Contract Administration)

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 29,

2016

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office

(EBSO) - Completed on August 09, 2018

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation

Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense

Enterprise Data Standards Office (DEDSO) - Completed on July 20, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID)

Construct (Supply/Contract Administration)

- ADC 1439, DLMS 842 Discrepancy Reporting Implementation Convention Updates

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

0100 ST Transaction Set Header M 1 Must use

0200 BNR Beginning Segment For

Nonconformance Report

M 1 Must use

* 0300 REF Reference Identification O >1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842C1IA08 2 June 12, 2023

* 0400 DTM Date/Time Reference O >1

* 0500 PID Product/Item Description O >1

* LOOP ID - MEA * LOOP ID - MEA >1

0600 MEA Measurements O 1

0700 DTM Date/Time Reference O >1

0800 REF Reference Identification O >1

* LOOP ID - PWK * LOOP ID - PWK >1

0900 PWK Paperwork O 1

1000 REF Reference Identification O >1

1100 DTM Date/Time Reference O >1

LOOP ID - N1 LOOP ID - N1 >1

1200 N1 Name O 1 Used

* 1300 N2 Additional Name

Information

O 2

* 1400 N3 Address Information O 2

* 1500 N4 Geographic Location O 1

* 1600 REF Reference Identification O >1

1700 PER Administrative

Communications Contact

O >1 Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - HL LOOP ID - HL >1 N2/0100L N2/0100L

0100 HL Hierarchical Level M 1 N2/0100 Must use

0200 LIN Item Identification O 1 Used

* 0300 PID Product/Item Description O >1

* 0400 PRS Part Release Status O >1

* 0500 CID Characteristic/Class ID O >1

0600 DTM Date/Time Reference O >1 Used

0700 REF Reference Identification O >1 Used

0750 CS Contract Summary O 1 Used

* 0800 QTY Quantity O >1

* 0900 TMD Test Method O 1

* 1000 PSD Physical Sample

Description

O 1

* 1020 PWK Paperwork O >1

LOOP ID - LM LOOP ID - LM >1

1040 LM Code Source Information O 1 Used

1050 LQ Industry Code M >1 Must use

* LOOP ID - MEA * LOOP ID - MEA >1

1100 MEA Measurements O 1

1200 DTM Date/Time Reference O >1

1300 REF Reference Identification O >1

* LOOP ID - FA1 * LOOP ID - FA1 >1

1350 FA1 Type of Financial O 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842C1IA08 3 June 12, 2023

Accounting Data

1360 FA2 Accounting Data M >1

* LOOP ID - SPS * LOOP ID - SPS >1

1400 SPS Sampling Parameters for

Summary Statistics

O 1

1500 REF Reference Identification O >1

1600 PSD Physical Sample

Description

O 1

LOOP ID - MEA LOOP ID - MEA >1

1700 MEA Measurements O 1

1800 DTM Date/Time Reference O >1

1900 REF Reference Identification O >1

LOOP ID - STA LOOP ID - STA >1

2000 STA Statistics O 1

2100 DTM Date/Time Reference O >1

2200 REF Reference Identification O >1

LOOP ID - NCD LOOP ID - NCD >1

2300 NCD Nonconformance

Description

O 1 Used

2400 NTE Note/Special Instruction O >1 Used

* 2500 DTM Date/Time Reference O >1

* 2600 REF Reference Identification O >1

* 2700 QTY Quantity O >1

* 2730 AMT Monetary Amount O >1

* 2740 MEA Measurements O >1

* 2750 RC Root Cause O >1

* LOOP ID - EFI * LOOP ID - EFI >1

2760 EFI Electronic Format

Identification

O 1

2770 BIN Binary Data M 1

LOOP ID - N1 LOOP ID - N1 >1

2800 N1 Name O 1 Used

* 2900 N2 Additional Name

Information

O 2

* 3000 N3 Address Information O 2

* 3100 N4 Geographic Location O 1

* 3200 REF Reference Identification O >1

* 3300 PER Administrative

Communications Contact

O >1

* LOOP ID - LM * LOOP ID - LM >1

* 3330 LM Code Source Information O 1

* 3340 LQ Industry Code M >1

* LOOP ID - NCA * LOOP ID - NCA >1

3400 NCA Nonconformance Action O 1

* 3500 NTE Note/Special Instruction O >1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842C1IA08 4 June 12, 2023

* 3600 DTM Date/Time Reference O >1

* 3700 REF Reference Identification O >1

* LOOP ID - PWK * LOOP ID - PWK >1

3800 PWK Paperwork O 1

3900 REF Reference Identification O >1

4000 DTM Date/Time Reference O >1

* LOOP ID - N1 * LOOP ID - N1 >1

4100 N1 Name O 1

* 4200 N2 Additional Name

Information

O 2

* 4300 N3 Address Information O 2

* 4400 N4 Geographic Location O 1

* 4500 REF Reference Identification O >1

* 4600 PER Administrative

Communications Contact

O >1

* LOOP ID - LM * LOOP ID - LM >1

4640 LM Code Source Information O 1

4650 LQ Industry Code M >1

* LOOP ID - FA1 * LOOP ID - FA1 >1

* 4660 FA1 Type of Financial

Accounting Data

O 1

* 4670 FA2 Accounting Data M >1

4700 SE Transaction Set Trailer M 1 Must use

Notes: 

2/0100L The HL levels are item, component, product characteristic, report, and serial number. Valid HL

Parent-Child relationships are 1) item - component, 2) item - product characteristic, 3) component -

product characteristic, 4) report - item, 5) item - serial number, and 6) component - serial number.

2/0100 The HL levels are item, component, product characteristic, report, and serial number. Valid HL

Parent-Child relationships are 1) item - component, 2) item - product characteristic, 3) component -

product characteristic, 4) report - item, 5) item - serial number, and 6) component - serial number.
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 5 June 12, 2023

ST Transaction Set Header Pos: 0100 Max: 1

Heading - Mandatory

Loop: N/A Elements: 3

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select

the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

2. The implementation convention reference (ST03) is used by the translation routines of the interchange

partners to select the appropriate implementation convention to match the transaction set definition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely

identifying a Transaction Set

M ID 3/3 Must use 1

CodeList Summary (Total Codes: 314, Included: 1)

Code Name

842 Nonconformance Report

ST02 329 Transaction Set Control Number

Description: Identifying control

number that must be unique within

the transaction set functional group

assigned by the originator for a

transaction set

DLMS Note: A unique number

assigned by the originator of the

transaction set, or the originator's

application program.

M AN 4/9 Must use 1

ST03 1705 Implementation Convention

Reference

Description: Reference assigned

to identify Implementation

Convention

DLMS Note: Use to indicate this

transmission uses the 842C/I

DLMS Implementation Convention

(IC). Enter the DLMS IC:

004030F842C0IA00.

DLMS Note: Use to indicate this

transmission uses the 842C/I

DLMS Implementation Convention

(IC). Enter the DLMS IC:

004030F842C0IA00.

O AN 1/35 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 6 June 12, 2023

BNR Beginning Segment For

Nonconformance Report

Pos: 0200 Max: 1

Heading - Mandatory

Loop: N/A Elements: 5

User Option (Usage): Must use

Purpose: To indicate the beginning of a Nonconformance Report Transaction Set

Semantics: 

1. BNR02 is the nonconformance report identifier number.

2. BNR03 is the date that the nonconformance report was created.

3. BNR04 is the time that the nonconformance report was created.

Comments: 

1. BNR05 indicates the status or intention of the nonconformance report.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BNR01 353 Transaction Set Purpose Code

Description: Code identifying

purpose of transaction set

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 65, Included: 4)

Code Name

01 Cancellation

02 Add

DLMS Note:

Use to identify an updated screening report is provided with additional comments

to clarify the screening request. All other original information is retransmitted in

this transaction. If original information was not accurate, use cancellation and

resubmit the request.

13 Request

DLMS Note:

Use to identify a new stock screening request provided for action to storage

locations known to hold materiel identified for screening. Storage location reply is

required.

22 Information Copy

DLMS Note:

Use to identify an informational stock screening request provided to storage

locations not known to hold materiel identified for screening. The storage location

will not reply to an information copy, but will provide a SQCR if applicable.

BNR02 127 Reference Identification

Description: Reference

information as defined for a

particular Transaction Set or as

specified by the Reference

Identification Qualifier

DLMS Note: 1. Enter "U" to

identify the Unit of Use Indicator. 

When included, the quantity and

M AN 1/50 Must use 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 7 June 12, 2023

unit of measure values associated

with this transaction are applicable

to the unit of use. This applies

when the materiel identification is

by Local Stock Number assigned

for unit of use. This is an

Authorized DLMS enhancement

under DLA industrial activity

support agreement. Refer to ADC

371. 

unit of measure values associated

with this transaction are applicable

to the unit of use. This applies

when the materiel identification is

by Local Stock Number assigned

for unit of use. This is an

Authorized DLMS enhancement

under DLA industrial activity

support agreement. Refer to ADC

371. 

2. When not used for Unit of Use

Indicator, must enter Z to satisfy

ANSI syntax. 

BNR03 373 Date

Description: Date expressed as

CCYYMMDD where CC represents

the first two digits of the calendar

year

DLMS Note: This date

corresponds to the Universal Time

Coordinate (UTC).

M DT 8/8 Must use 1

BNR04 337 Time

Description: Time expressed in

24-hour clock time as follows:

HHMM, or HHMMSS, or

HHMMSSD, or HHMMSSDD,

where H = hours (00-23), M =

minutes (00-59), S = integer

seconds (00-59) and DD = decimal

seconds; decimal seconds are

expressed as follows: D = tenths

(0-9) and DD = hundredths (00-99)

DLMS Note: Express the

originating activity's time in

Universal Time Coordinate (UTC).

Express time in a four-position

(HHMM) format.

DLMS Note: Express the

originating activity's time in

Universal Time Coordinate (UTC).

Express time in a four-position

(HHMM) format.

O TM 4/8 Used 1

BNR06 640 Transaction Type Code

Description: Code specifying the

type of transaction

O ID 2/2 Used 1

CodeList Summary (Total Codes: 500, Included: 1)

Code Name

WA Work Assignment

DLMS Note:

Use to identify a stock screening request.
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 8 June 12, 2023

N1 Name Pos: 1200 Max: 1

Heading - Optional

Loop: N1 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To

obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction

processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Must use to identify the organizations sending and receiving the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical

location, property or an individual

DLMS Note: The following codes

are authorized.

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1446, Included: 3)

Code Name

HA Owner

DLMS Note:

1. Use to identify materiel owner when the stock screen requester is not the

materiel manager.

2. Refer to ADC 1045; target implementation 1Q FY 2017. 

SB Storage Area

DLMS Note:

Use to identify the Distribution Depot or other storage location receiving the stock

screen request.

ICP Inventory Control Point

DLMS Note:

1. Use to identify materiel owner/manager initiating the stock screen request.

2. Use of this qualifier to be eliminated upon implementation of ADC 1045 (target

implementation 1Q FY 2017). 

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure

X ID 1/2 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 9 June 12, 2023

used for Identification Code (67)

CodeList Summary (Total Codes: 223, Included: 2)

Code Name

10 Department of Defense Activity Address Code (DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a

party or other code

X AN 2/80 Used 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical

location, property or an individual

O ID 2/3 Used 1

CodeList Summary (Total Codes: 1446, Included: 2)

Code Name

FR Message From

DLMS Note:

Use to indicate the organization cited above is originating the transaction set.

TO Message To

DLMS Note:

Use to indicate the organization cited above is receiving the transaction set.
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 10 June 12, 2023

PER Administrative

Communications Contact

Pos: 1700 Max: >1

Heading - Optional

Loop: N1 Elements: 9

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

Use a second repetition if needed to identify additional communication numbers. Must provide email address and

at least one phone number.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PER01 366 Contact Function Code

Description: Code identifying the

major duty or responsibility of the

person or group named

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 234, Included: 1)

Code Name

RQ Requestor

DLMS Note:

Use to identify owner/manager point of contact information.

PER02 93 Name

Description: Free-form name

DLMS Note: Field length = 25

O AN 1/60 Used 1

PER03 365 Communication Number

Qualifier

Description: Code identifying the

type of communication number

X ID 2/2 Used 1

CodeList Summary (Total Codes: 40, Included: 2)

Code Name

FX Facsimile

DLMS Note:

1. Use for the commercial fax number.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

TE Telephone

DLMS Note:

1. Use to identify the phone number of the stock screening request preparer.

2. For TE: field length = 16
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 11 June 12, 2023

PER04 364 Communication Number

Description: Complete

communications number including

country or area code when

applicable

X AN 1/256 Used 1

PER05 365 Communication Number

Qualifier

Description: Code identifying the

type of communication number

X ID 2/2 Used 1

CodeList Summary (Total Codes: 40, Included: 1)

Code Name

EM Electronic Mail

DLMS Note:

1. Use to identify the email address of the stock screening request preparer.

2. For EM: field length = 50

PER06 364 Communication Number

Description: Complete

communications number including

country or area code when

applicable

X AN 1/256 Used 1

PER07 365 Communication Number

Qualifier

Description: Code identifying the

type of communication number

X ID 2/2 Used 1

CodeList Summary (Total Codes: 40, Included: 2)

Code Name

AU Defense Switched Network

DLMS Note:

For AU: field length = 8

WF Work Facsimile Number

DLMS Note:

1. Use for the DSN fax number.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

PER08 364 Communication Number

Description: Complete

communications number including

country or area code when

applicable

X AN 1/256 Used 1

PER09 443 Contact Inquiry Reference

Description: Additional reference

number or description to clarify a

contact number

DLMS Note: 1. Use for the office

symbol/activity code and/or

O AN 1/20 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 12 June 12, 2023

position title of the requestor. 

(Available only on the first iteration

of the PER segment.)

2. Refer to ADC 1045; target

implementation 1Q FY 2017.
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 13 June 12, 2023

HL Hierarchical Level Pos: 0100 Max: 1

Detail - Mandatory

Loop: HL Elements: 2

User Option (Usage): Must use

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments: 

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating

line-item data to shipment data, and packaging data to line-item data.

2. The HL segment defines a top-down/left-right ordered structure.

3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction

set. For example, HL01 could be used to indicate the number of occurrences of the HL segment, in which

case the value of HL01 would be "1" for the initial HL segment and would be incremented by one in each

subsequent HL segment within the transaction.

4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

5. HL03 indicates the context of the series of segments following the current HL segment up to the next

occurrence of an HL segment in the transaction. For example, HL03 is used to indicate that subsequent

segments in the HL loop form a logical grouping of data referring to shipment, order, or item-level information.

6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL

segment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

HL01 628 Hierarchical ID Number

Description: A unique number

assigned by the sender to identify

a particular data segment in a

hierarchical structure

DLMS Note: This transaction is

designed to use only one HL loop.

Enter “1” to satisfy X12 syntax.

M AN 1/12 Must use 1

HL03 735 Hierarchical Level Code

Description: Code defining the

characteristic of a level in a

hierarchical structure

M ID 1/2 Must use 1

CodeList Summary (Total Codes: 218, Included: 1)

Code Name

RP Report
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 14 June 12, 2023

LIN Item Identification Pos: 0200 Max: 1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color,

Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

DLMS Note:

1. Use this segment to identify the primary method of identification for materiel to be screened.

 2. Where an NSN is assigned, specific part number/CAGE codes may also be identified as screening criteria

using the reference identification segment at position 0700.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive

number used in Product/Service ID

(234)

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 505, Included: 3)

Code Name

FS National Stock Number

DLMS Note:
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Code Name

004030F842C1IA08 15 June 12, 2023

1. Use to indicate the NSN of the materiel to be screened.

2. To identify for screening up to 5 part number/CAGE combinations applicable to

this NSN, use the reference identification segment at position 0700.

3. For FS: field length = 13 

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the Manufacturer’s Part Number for the materiel to be screened. 

 Identify the part number here only when there is no applicable NSN available.

2. When using part number, also Identify the Manufacture’s CAGE below.

3. For MG: field length = 32

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN). 

2. When used for a unit of use LSN applicable to NSN materiel, the applicable

NSN will be included for cross-reference. 

3. When used for a unit of use LSN applicable to part numbered items, the

original part-numbered item LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support

agreement. Refer to ADC 381/ Approved Addendum 381A.

1. Use to identify the local stock number (LSN). 

2. When used for a unit of use LSN applicable to NSN materiel, the applicable

NSN will be included for cross-reference. 

3. When used for a unit of use LSN applicable to part numbered items, the

original part-numbered item LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support

agreement. Refer to ADC 381/ Approved Addendum 381A.

LIN03 234 Product/Service ID

Description: Identifying number

for a product or service

M AN 1/48 Must use 1

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive

number used in Product/Service ID

(234)

X ID 2/2 Used 1

CodeList Summary (Total Codes: 505, Included: 3)

Code Name

FS National Stock Number

DLMS Note:

1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use indicator is included

and the Local Stock Number (LSN) is identified as the primary materiel

identification. Authorized DLMS enhancement under DLA industrial activity

support agreement.

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. The LSN is provided as a cross-reference when unit of use indicator is included

and the unit of use LSN is identified as the primary materiel identification. 

Authorized DLMS enhancement under DLA industrial activity support agreement.
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Code Name

004030F842C1IA08 16 June 12, 2023

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

Use with part number to identify the manufacturer’s CAGE.

LIN05 234 Product/Service ID

Description: Identifying number

for a product or service

X AN 1/48 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 17 June 12, 2023

DTM Date/Time Reference Pos: 0600 Max: >1

Detail - Optional

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

2. C0403 - If DTM04 is present, then DTM03 is required.

3. P0506 - If either DTM05 or DTM06 is present, then the other is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type

of date or time, or both date and

time

M ID 3/3 Must use 1

CodeList Summary (Total Codes: 1226, Included: 5)

Code Name

177 Cancellation

DLMS Note:

Use to indicate the date a stock screening request is cancelled.

501 Expected Reply

DLMS Note:

Use to indicate the suspense date for stock screening completion.

576 Action End Date

DLMS Note:

1. Use to provide the ending date for screening of new receipts based upon

receipt restriction screen at storage activity. (If an ending date is not provided,

originator must communicate directly with the storage activity to terminate).

2. A date may only be provided when a receipt restriction flag is set to “Y” at

2/REF01/0700 Code RAA.

3. Refer to ADC 1045; target implementation 1Q FY 2017.

1. Use to provide the ending date for screening of new receipts based upon

receipt restriction screen at storage activity. (If an ending date is not provided,

originator must communicate directly with the storage activity to terminate).

2. A date may only be provided when a receipt restriction flag is set to “Y” at

2/REF01/0700 Code RAA.

3. Refer to ADC 1045; target implementation 1Q FY 2017.

602 Subsequent Submission

DLMS Note:

Use to identify the date additional comments are provided to clarify the stock

screening request.

992 Date Requested

DLMS Note:

Use to indicate date the stock screening request.

DTM02 373 Date

Description: Date expressed as

CCYYMMDD where CC represents

the first two digits of the calendar

year

X DT 8/8 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 18 June 12, 2023
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 19 June 12, 2023

REF Reference Identification Pos: 0700 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

1. Must use to identify the controlling number assigned for this stock screen request.

2. Use multiple iterations when needed to identify part number/CAGE code combinations associated with the

screened NSN.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1631, Included: 8)

Code Name

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation (KO) Number associated with the JO. 

2. Authorized DLMS enhancement under DLA industrial activity support

agreement. Refer to ADC 381.

9R Job Order Number

DLMS Note:

1. Use to identify Job Order (JO) Number. 

2. Authorized DLMS enhancement under DLA industrial activity support

agreement. Refer to ADC 381.

BT Batch Number

DLMS Note:

Use to identify the batch, lot, or production run as screening criteria. This field is

defined as 20 positions alphanumeric. No special characters, except for dashes

(-) and forward slashes (/) are allowed.

NN Nonconformance Report Number

DLMS Note:

1. Use to identify SDR document number for cross reference when the stock

screening request was triggered by a SDR. 

2. When applicable, identify the suffix code in REF04.
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Code Name

004030F842C1IA08 20 June 12, 2023

3. For NN: field length = 14

PM Part Number

DLMS Note:

1. Use to identify the specific part number associated with the previously identified

NSN.

2. Identify the manufacturer’s CAGE code associated with this part number in

REF04, below.

3. Identify up to 5 Part Number/CAGE Code combinations.

4. For PM: field length = 32

1. Use to identify the specific part number associated with the previously identified

NSN.

2. Identify the manufacturer’s CAGE code associated with this part number in

REF04, below.

3. Identify up to 5 Part Number/CAGE Code combinations.

4. For PM: field length = 32

QR Quality Report Number

DLMS Note:

Use to identify the PQDR report control number (RCN) for cross reference when

the stock screening request was triggered by a PQDR. Up to 5 PQDR RCNs may

be entered.

QR: field length =15

YM Resource Screening Reference

DLMS Note:

1. Use to identify the originator’s system assigned control number.

2. If the request is originated in WebSS, this will be the WebSS assigned control

number. A WebSS control number will also be assigned during transaction

processing. Once assigned, the WebSS control number must be used in all

transactions.

3. Use multiple occurrences as needed. Identify the number in REF02 and the

originating system e.g. WebSS or EBS for DLA, in REF03.

4. The screening request control number is defined as 9 positions alphanumeric.

1. Use to identify the originator’s system assigned control number.

2. If the request is originated in WebSS, this will be the WebSS assigned control

number. A WebSS control number will also be assigned during transaction

processing. Once assigned, the WebSS control number must be used in all

transactions.

3. Use multiple occurrences as needed. Identify the number in REF02 and the

originating system e.g. WebSS or EBS for DLA, in REF03.

4. The screening request control number is defined as 9 positions alphanumeric.

RAA Restricted Availability Authorization

DLMS Note:

1. Must use on screening requests (Transaction Set Purpose Code (BNR01) 13 or

22) to indicate whether the requesting activity authorizes creation of a receipt

restriction screen based on the criteria provided in the screening request. 

Screening upon the receipt will result in preparation of a receipt notification SDR

for the corresponding materiel. The receipt restriction flag value must be “Y” (Yes,

restriction required) or “N” (No, restriction not required).

2. An associated termination date for receipt screening may be provided at

2/DTM01/0600 Code 576.

3. Refer to ADC 1045; target implementation 1Q FY 2017.

1. Must use on screening requests (Transaction Set Purpose Code (BNR01) 13 or

22) to indicate whether the requesting activity authorizes creation of a receipt

restriction screen based on the criteria provided in the screening request. 

Screening upon the receipt will result in preparation of a receipt notification SDR

for the corresponding materiel. The receipt restriction flag value must be “Y” (Yes,

restriction required) or “N” (No, restriction not required).

2. An associated termination date for receipt screening may be provided at

2/DTM01/0600 Code 576.

3. Refer to ADC 1045; target implementation 1Q FY 2017.

REF02 127 Reference Identification

Description: Reference

information as defined for a

particular Transaction Set or as

specified by the Reference

Identification Qualifier

X AN 1/50 Used 1

REF03 352 Description

Description: A free-form

X AN 1/80 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 21 June 12, 2023

description to clarify the related

data elements and their content

DLMS Note: Use to identify the

system associated with the request

control number, e.g., WEBSS,

EBS, ADRS.

REF04 C040 Reference Identifier

Description: To identify one or

more reference numbers or

identification numbers as specified

by the Reference Qualifier

Syntax: 

1. P0304 - If either C04003 or

C04004 is present, then the other

is required.

2. P0506 - If either C04005 or

C04006 is present, then the other

is required.

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1631, Included: 2)

Code Name

W7 Commercial and Government Entity (CAGE) Code

W8 Suffix

DLMS Note:

1. When citing the SDR document number (using Nonconformance Report

Number, Code NN), use to identify the document number suffix if one is provided.

2. For W8: field length = 1.

REF04-02 127 Reference Identification

Description: Reference

information as defined for a

particular Transaction Set or as

specified by the Reference

Identification Qualifier

M AN 1/50 Must use 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 22 June 12, 2023

CS Contract Summary Pos: 0750 Max: 1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To provide information about a contract

Syntax Rules: 

1. P0405 - If either CS04 or CS05 is present, then the other is required.

Semantics: 

1. CS09 is the permissible overage as a percentage of the total contract line item number (CLIN) quantity.

2. CS10 is the permissible shortage as a percentage of the total contract line item number (CLIN) quantity.

3. CS11 is the permissible overage dollar value specified by the contract above which discrepancy action is

taken.

4. CS14 is the Unit of Measure stipulated in the contract.

5. CS15 is the contract line item number (CLIN) unit price specified in the contract.

6. CS17 conveys the Critical Application Indicator. A "Y" indicates that a Critical Application Indicator is specified

in the contract; an "N" indicates that no Critical Application Indicator is specified in the contract.

7. CS18 conveys the Special Requirements Indicator. A "Y" indicates that a Special Requirements Indicator

(requiring special testing and or evaluation) is specified in the contract; an "N" indicates that no Special

Requirements Indicator is specified in the contract.

Comments: 

1. CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended (or Exhibit) Line Item

Number (ELIN).

2. CS07 and CS13 can be used to indicate two different types of special services required.

DLMS Note:

Use to identify the applicable contract information as screening criteria. Only one contract may be identified on a

screening request.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

CS01 367 Contract Number

Description: Contract number

DLMS Note: 1. Only one

procurement instrument identifier

(PIID) may be identified per stock

screening request. Use the 

legacy procurement instrument

identification number (PIIN)

pending transition to the PIID.

When procurement is authorized

under a PIID call/order number (F

or M in 9th position), provide the

value in the PIID field if screening

for a specific call/order. For Other

Transaction (OT) agreements, the

type of instrument (9th position of

PIID) will be a 3 for Research OTs

or 9 for Prototype and Production

DLMS Note: 1. Only one

procurement instrument identifier

(PIID) may be identified per stock

screening request. Use the 

legacy procurement instrument

identification number (PIIN)

pending transition to the PIID.

When procurement is authorized

under a PIID call/order number (F

or M in 9th position), provide the

value in the PIID field if screening

for a specific call/order. For Other

Transaction (OT) agreements, the

type of instrument (9th position of

PIID) will be a 3 for Research OTs

or 9 for Prototype and Production

O AN 1/30 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 23 June 12, 2023

OTs. Refer to ADC 1161A or ADC

1420.

2. Field length = 17

CS03 328 Release Number

Description: Number identifying a

release against a Purchase Order

previously placed by the parties

involved in the transaction

DLMS Note: 1. Used to identify the

legacy four position call/order

number associated with the PIIN. 

2. Do not use for the PIID

call/order number. The PIID

call/order number is mapped to

CS01. Refer to ADC 1161.

3. Field length = 4

O AN 1/30 Used 1

CS04 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

CodeList Summary (Total Codes: 1631, Included: 1)

Code Name

C7 Contract Line Item Number

DLMS Note:

Used to identify the contract line item (CLIN) number/subCLIN, as applicable.

For C7: field length = 6

CS05 127 Reference Identification

Description: Reference

information as defined for a

particular Transaction Set or as

specified by the Reference

Identification Qualifier

X AN 1/50 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 24 June 12, 2023

LM Code Source Information Pos: 1040 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the

agency assigning the code values

M ID 2/2 Must use 1

CodeList Summary (Total Codes: 187, Included: 1)

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 25 June 12, 2023

LQ Industry Code Pos: 1050 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a

specific industry code list

DLMS Note: The following codes

are authorized.

O ID 1/3 Used 1

CodeList Summary (Total Codes: 768, Included: 3)

Code Name

D Court Document Type Code

DLMS Note:

1. Must use to identify the Type Document Code.

2. Type Document Code S is the only valid entry for this transaction. 

EZ Type Inspection Code

DLMS Note:

1. Must use to identify Type Inspection Code assigned to this stock screening

action.

2. Cite the applicable code in LQ02, below.

F = Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message

(ASAM))

P = Special Inspection at Single Location

U= Safety of Use (SOU) Inspection 

Q = Quality Related Inspection 

R = Reimbursable Special Inspection (For materiel stored at DLA distribution

centers, request must be transmitted to all DSS sites.)

X = Critical Safety Item (CSI) Inspection

Z = Suspect Counterfeit Inspection

3. Refer to ADC 1045; target implementation 1Q FY 2017. Pending

implementation, Code A (ASAM) will remain available for use.

1. Must use to identify Type Inspection Code assigned to this stock screening

action.

2. Cite the applicable code in LQ02, below.

F = Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message

(ASAM))

P = Special Inspection at Single Location

U= Safety of Use (SOU) Inspection 

Q = Quality Related Inspection 

R = Reimbursable Special Inspection (For materiel stored at DLA distribution

centers, request must be transmitted to all DSS sites.)

X = Critical Safety Item (CSI) Inspection

Z = Suspect Counterfeit Inspection

3. Refer to ADC 1045; target implementation 1Q FY 2017. Pending

implementation, Code A (ASAM) will remain available for use.

COG Cognizance Symbol

DLMS Note:

1. Use to identify the materiel cognizance symbol (COG) of the end item. 

Applicable to US Navy screening requests.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

LQ02 1271 Industry Code

Description: Code indicating a

X AN 1/30 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842C1IA08 26 June 12, 2023

code from a specific industry code

list
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 27 June 12, 2023

NCD Nonconformance

Description

Pos: 2300 Max: 1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To describe the nonconformance condition

Syntax Rules: 

1. R0102 - At least one of NCD01 or NCD02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NCD02 888 Nonconformance Determination

Code

Description: Code indicating

whether a nonconforming condition

was the reason for submitting or

the basis upon which a

nonconformance report is initiated

X ID 1/1 Must use 1

CodeList Summary (Total Codes: 7, Included: 1)

Code Name

5 Discrepant

DLMS Note:

For all transactions, use to satisfy X12 syntax.

NCD03 350 Assigned Identification

Description: Alphanumeric

characters assigned for

differentiation within a transaction

set

DLMS Note: For all transactions,

cite numeric 1 to satisfy X12

requirement.

O AN 1/20 Must use 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 28 June 12, 2023

NTE Note/Special Instruction Pos: 2400 Max: >1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction

Comments: 

1. The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not

machine processible. The use of the NTE segment should therefore be avoided, if at all possible, in an

automated environment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NTE01 363 Note Reference Code

Description: Code identifying the

functional area or purpose for

which the note applies

DLMS Note: Provide only one set

of notes per transaction: storage

location instructions or additional

information.

O ID 3/3 Used 1

CodeList Summary (Total Codes: 342, Included: 2)

Code Name

ADD Additional Information

DLMS Note:

1. Use to provide additional information to the storage location regarding the

screening request.

2. Use only in a second transmission of the screening request (BNR01=02) to

provide clarification or updated information after the initial request has been

processed.

 3. Use multiple repetitions of the NTE segment as needed; the maximum

cumulative field length NTE02 elements is 750 characters.

1. Use to provide additional information to the storage location regarding the

screening request.

2. Use only in a second transmission of the screening request (BNR01=02) to

provide clarification or updated information after the initial request has been

processed.

 3. Use multiple repetitions of the NTE segment as needed; the maximum

cumulative field length NTE02 elements is 750 characters.

WHI Warehouse Instruction

DLMS Note:

1. Use to identify specific instructions provided to the storage location on the initial

(new) stock screening request.

2. Use multiple repetitions of the NTE segment as needed; the maximum

cumulative field length of the NTE02 elements is 750 characters.

NTE02 352 Description

Description: A free-form

description to clarify the related

data elements and their content

M AN 1/80 Must use 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 29 June 12, 2023

N1 Name Pos: 2800 Max: 1

Detail - Optional

Loop: N1 Elements: 3

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To

obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction

processing party.

2. N105 and N106 further define the type of entity in N101.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical

location, property or an individual

DLMS Note: The following codes

are authorized.

M ID 2/3 Must use 1

CodeList Summary (Total Codes: 1446, Included: 2)

Code Name

BT Bill-to-Party

DLMS Note:

1. Use to identify the organization to be billed for the stock screening if different

from the party requesting the stock screening.

2. Identify the organization by DoDAAC or for DLA, identify the applicable

payment center (using Payor Identification, Code PI). 

VN Vendor

DLMS Note:

Use to identify the vendor by CAGE code as screening criteria.

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure

used for Identification Code (67)

X ID 1/2 Used 1

CodeList Summary (Total Codes: 223, Included: 3)

Code Name

10 Department of Defense Activity Address Code (DODAAC)

33 Commercial and Government Entity (CAGE)

PI Payor Identification

DLMS Note:
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

Code Name

004030F842C1IA08 30 June 12, 2023

Used by DLA to identify internal payment center (EBS Profit Center). Field length

is 7 positions.

N104 67 Identification Code

Description: Code identifying a

party or other code

X AN 2/80 Used 1
DLMS Implementation Convention (IC)

842C Stock Screening

 ADC 240, 371, 381, 381A, 1045, 1161,

1367, 1420 and 1439 DLM 4000.25

004030F842C1IA08 31 June 12, 2023

SE Transaction Set Trailer Pos: 4700 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the

beginning (ST) and ending (SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of

segments included in a transaction

set including ST and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control

number that must be unique within

the transaction set functional group

assigned by the originator for a

transaction set

DLMS Note: Cite the same

number as the one cited in ST02.

M AN 4/9 Must use 1