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ADC 248 

Attachment 

ATTACHMENT TO ADC 248 

Administrative Update to DLMS Supplement 824R, Reject Advice 

(Contract Administration/Supply) 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO)

b. Points of Contact: DLMSO, Ms. Mary Jane Johnson (Supply), e-mail: 

Mary.Jane.Johnson@dla.mil; Mr. Tommy Lyons (Contract Administration), e-mail: 

Thomas.Lyons@dla.mil

c. Functional Area: Contract Administration and Supply

2. REFERENCE: DLMSO memorandum, September 13, 2005, subject: Approved DLMS Change 

(ADC) 179, Revisions to DLMS Supplement 824R, Reject Advice, to include DAASC Narrative Rejects, 

and Expansion for Rejection of Additional DLMS Transactions (Contract Administration/Supply) 

(available at: http://www.dla.mil/j-6/dlmso/eLibrary/Changes/approved.asp) 

3. REQUESTED CHANGE: 

a. Title: Administrative Update to DLMS Supplement 824R, Reject Advice

b. Description of Change: 

(1) This change revises DS 824R, Reject Advice, to acknowledge qualifiers approved in 

version 5040, or version 5050, for the 2/REF/020 segment which equate to beginning segment codes 

of transactions being rejected by DS 824R. These qualifiers address beginning segment information 

which is used by some DLMS transactions but that is not covered by the 824R 2/OTI/010 Original 

Transaction Information (OTI) segment. 

(2) As noted in referenced ADC 179, the existing OTI segment provides for beginning 

segment codes for data element 640-Transaction Type Code; 306-Action Code; and 641-Status 

Reason code, for use in uniquely identifying the transaction being rejected. However, not all DLMS 

transactions have these codes in the beginning segment. The following beginning segment data 

elements used in DLMS transactions within the DS 824R scope for rejection are not addressed in the 

OTI segment: 675 - Schedule Type Qualifier; 755 - Report Type Code; 783 – Planning Schedule 

Type Code; and 850 Status Report Code. A means to provide this beginning segment information, 

to assist in uniquely identifying the transaction being rejected, was added to the REF segment using 

pseudo codes by ADC 179. Data element 529 – Inventory Transaction Type Code, was also 

added to the REF segment to assist in uniquely identifying DS 947I transactions being rejected. 

DLMSO submitted data maintenance requests to the American National Standards Institute (ANSI) 

Accredited Standards Committee (ASC) X12, to add the missing codes to the OTI segment, 

however, ASC X12 nonconcurred with adding more qualifiers to OTI, in favor of using the REF 

segment for the information. This approach was consistent with the interim approach DLMSO had 

taken to use the REF segment to provide the information. 
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ADC 248 

Att 

c. Procedures: Revise DS 824R, Reject Advice, to update DLMS notes to acknowledge 

qualifiers ASC X12 approved for version 5040 or 5050: 

Item 

# 

Location DS 824R (Reject Advice) Revision Reason

Federal 

IC 

Impact

DLMS

Introductory 

Notes

Add ADC 248 to DLMS introductory note 6: 

-- ADC 248, Administrative Update to DLMS 

Supplement 824R, Reject Advice (Contract 

Administration/Supply) 

To identify DLMS 

changes included in 

the DS. 

No impact. 

2/REF01/02

0 

Revise the DLMS notes for following qualifiers to 

identify approved ANSI ASC X12 qualifiers 

available in version 5040 or 5050:

17 Client Reporting Category 

DLMS Note: Use to identify the Report Type Code 

(Data Element 755) from the Beginning Segment of 

the transaction being rejected, when applicable. A 

data maintenance action was approved in 

version 5050. The approved code/name is "X13 

- Report Type Code ". 

78 Planning Package 

DLMS note: Use to identify the Planning Schedule 

Type Code (Data Element 783) from the Beginning 

Segment of the transaction being rejected, when 

applicable. A data maintenance action was 

approved in version 5050. The approved 

code/name is "X10 - Planning Schedule Type 

Code". 

8X Transaction Category or Type 

DLMS Note: Use to identify the Inventory 

Transaction Type Code (Data Element 529) from 

the transaction being rejected, when DS 947I is 

being rejected. A data maintenance action was 

approved in version 5050. The approved 

code/name is "X12 - Inventory Transaction Type 

Code". 

ACC Status 

DLMS Note: Use to identify the Status Report 

Code (Data Element 850) from the Beginning 

Segment of the transaction being rejected, when 

applicable. A data maintenance action was 

approved in version 5050. The approved 

code/name is "X11 – Status Report Code ". 

PRT Product Type 

DLMS Note: Use to identify the Schedule Type 

Qualifier (Data Element 675) from the Beginning 

Segment of the transaction being rejected, when 

Administrative Update 

to acknowledge ANSI 

ASC X12 qualifiers 

approved for version 

5040 or 5050. 

No impact. 
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ADC 248 

Att 

Item 

# 

Location DS 824R (Reject Advice) Revision Reason

Federal 

IC 

Impact

applicable. A data maintenance action was 

approved in version 5040. The approved 

code/name is "XX7 – Schedule Type Code ". 

4. REASON FOR CHANGE: This change identifies in DS 824R, ANSI ASC X12 Data ID 128 

Reference Identification Qualifiers approved in ASC X12 version 5040 or 5050, which can be used in 

the DS 824R REF segment to identify information from the beginning segment of the transaction 

being rejected by DS 824R. This information will assist in uniquely identifying the transaction being 

rejected. DLMSO originally submitted data maintenance requesting that the qualifiers be approved for 

the Original Transaction Identification (OTI) segment (824R - 2/OTI/010), however ASC X12 favored 

including the information in the REF segment. Use in the REF segment achieves the same DLMS 

goal, and was in fact the interim approach DLMSO pursued, using pseudo codes, while waiting for 

ANSI review of the data maintenance requests submitted for the OTI segment. 

5. ADVANTAGES/DISADVANTAGES:

a. Advantages: Adds data to assist in uniquely identifying the transaction being rejected 

b. Disadvantages: None identified

6. INTERFACE/IMPACT: Data Content/Publication: Revise DS 824R as indicated.