IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

October 19,2012 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 1022, 

Procedures for Processing Depot Returns (including Receipt, Supply Discrepancy 

Report (SDR), and Revision to Time Standard for Reclassification of Supply 

Condition Code J and K Assets) (DLMS/MILSTRAP and SDR) (Staffed as PDC 

403A) 

The attached change to DLM 4000.25, Defense Logistics Management System (DLMS) 

and DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP), is approved for staggered implementation. Supply PRC and SDR 

Subcommittee members are required to actively monitor for implementation of this ADC and 

provide implementation dates when they become available. The updated DLMS Supplement 

will be posted to the DLA Logistics Management Standards Web at www.dla.mil/j6/dlmso/elibrary/TransFormats/formats.asp within 10 days from the above date for 

implementation planning. 

Addressees may direct questions to Supply PRC Co-Chairs: Ms. Ellen Hilert, e-mail: 

ellen.hilert@dla.mil or Ms. Mary Jane Johnson, email: mary.jane.jolmson@dla.mil. Others 

must contact their Component designated Supply PRC representative. 

Attachment: 

As stated 

cc: 

ODASD(SCI) 

Director 

Defense Logistics Management 

Standards Office 

Federal Recycling Program G Printed on Recycled Paper 
Attachment, ADC 1022

Page 1

ADC 1022

Procedures for Processing Depot Returns

(Including Receipt, Supply Discrepancy Report (SDR), and 

Revision to Time Standard for 

Reclassification of Supply Condition Code J and K Assets)

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA SDR point of contact, DLA J3312, 703-767-2527 (DSN 427)

c. Originator: DOD SDR Administrator, Ms. Ellen Hilert, e-mail: ellen.hilert@dla.mil 

2. FUNCTIONAL AREA: Supply (Receiving, Reclassification, Discrepancy Reporting)

3. REFERENCES: 

a. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management System 

(DLMS), available at www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

b. DLM 4000.25-1, Military Standard Requisition and Issue Procedures (MILSTRIP)

c. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP)

d. ADC 425, Revised SDR Codes and Procedures including Incorrect Part Number 

Discrepancy Codes and DOD WebSDR Data Edits and Forwarding Enhancements, dated 

October 4, 2011

e. Proposed DLMS Change (PDC) 403, Revised Procedures for Processing Depot Returns 

(including Receipt and SDR), dated January 31, 2011

f. PDC 403A, Procedures for Processing Depot Returns (including Receipt, SDR, and 

Proposed Revision to Time Standard for Reclassification of Supply Condition Code K Assets), 

dated December 23, 2011

g. DLMS Supply/SDR PRC Meeting 12-2 , April 9, 2012.

4. APPROVED CHANGE: These procedures are updated based upon comments received 

during staffing of PDC 403, PDC 403A, draft ADC 484 (later renumbered as ADC 1022 for 

publication in the DLM), as well as discussion during joint Supply/SDR PRC meeting 12-2 (see 

references). Several elements of the original proposal are removed as a result of negative 

comments received. Comment resolution is provided at Enclosure 6. Publication of this 

ADC allows other elements of the original change to move forward pending further 

discussion and coordination for joint procedures to address receipt of improperly 

documented/unauthorized returns. Significant updates subsequent to staffing have been 

highlighted in green. 
Attachment, ADC 1022

Page 2

 a. Overview of Change: This change revises DLMS/MILSTRAP/SDR procedures:

(1) to support DLA Distribution Depot processing and automatic disposal of materiel 

categorized as Supply Condition Code (SCC) H, Unserviceable (Condemned),

1

(2) to revise the dollar value associated with automatic disposal,

(3) to revise the time standard for providing disposition on materiel identified upon 

receipt in SCC J Suspended (In Stock)2 and K, Suspended (Returns),

3

(4) to provide administrative updates and revisions to MILSTRAP procedures, and

(5) to revise/clarify procedures for storage activity receipt of discrepant/unauthorized 

returns retrograde. The procedures require the receiving activity to:

(a) follow MILSTRAP guidance for researching shipment information to support 

recording of the receipt (and submission of the associated SDR),

(b) include specific information about the returned stock in suspended condition 

using discrete data fields on the SDR,

(c) follow SDR guidance to notify the returning activity, when known, of the 

discrepant/unauthorized return.

 b. Background: 

(1) Prior to Distribution Standard System (DSS) Release FY09.1, materiel receipted in 

Supply Condition Code (SCC) H, Unserviceable (Condemned), and processed in DSS using 

Management Codes J

4

, M5, or T6 as applicable, would generate an automatic disposal release 

order (DLMS 940R/DIC A5J) from DSS. A weakness was discovered regarding the possible 

automatic disposal of sensitive materiel as a result of the DSS end-to-end systems review, also 

known as DSS Tooth to Tail, (T2T) vulnerability assessment. A change was implemented in 

DSS Release FY09.1 that prevented the automatic disposal process for H condition materiel, 

opting for a process using an SDR, which required the owner to determine if the materiel should 

 1 SCC H, Unserviceable (Condemned). Materiel that has been determined to be unserviceable and does not meet 

repair criteria; includes condemned items that are radioactivity contaminated, Type I shelf life material that has 

passed the expiration date, and Type II shelf life material that has passed the expiration date and cannot be extended. 2 SCC J Suspended (In Stock). Materiel in stock which has been suspended from issue pending condition 

classification or analysis, where the true condition is not known. Includes shelf-life Type II materiel that has 

reached the expiration date pending inspection, test, or restoration.

3 SCC K, Suspended (Returns). Materiel returned from customers or users and awaiting condition classification.

4

Management Code J, Materiel condemned. (Excludes Shelf-Life.) Quantity indicated destroyed. Certificate of 

destruction on file (Staffing Note: This is an intra-DLA Management Code). 5 Management Code M, Materiel condemned. Quantity indicated shipped direct to the DLA Disposition Services 

Field Office or other authorized/required disposal action has been taken. (Excludes items for which shelf-life has 

expired and cannot/will not be extended.)

6 Management Code T, Materiel condemned. Shelf-life has expired and cannot/will not be extended. Quantity 

indicated shipped direct to DLA Disposition Services Field Office or other authorized/ required disposal action has 

been taken. 
Attachment, ADC 1022

Page 3

be sent to disposal. This process change caused operational problems and subsequent changes 

were implemented to offset the widespread discontent with the DSS Release FY09.1 by DLA 

and its customers. Detailed procedures are outlined below that will allow eligible materiel to be 

disposed of automatically, while ensuring that controlled, potentially sensitive, hazardous or 

Nuclear Weapons Related Materiel (NWRM) is not inadvertently processed to DLA Disposition 

Services Field Office via the DSS automatic disposal process. 

(2) Problems related to Component processing of SDRs triggered by the process 

described above brought to light the depot procedure to re-identify SCC H as SCC K, Suspended 

Returns, when the automatic disposal process was not authorized. The DOD SDR 

Administrator questioned this process, saying that re-identification from SCC H to K for 

the purpose of obtaining disposition is not in accordance with MILSTRAP. The DLA 

Logistics Management Standards Office recommendation is to retain the SCC H and submit an

SDR requesting specific guidance on where to send materiel that does not qualify for automatic 

disposal from the owner, if known, or the manager if owner is not known (since the local DLA 

Disposition Services Field Office may not take hazardous materiel, provide DEMIL, etc). 

(3) Materiel Identification (NSN/Stock Number) Not Known to Receiving Depot. 

DLA reported a high volume of SDRs that failed to process in DLA’s Enterprise Business 

System (EBS) due to lack of a stock number recognizable to the application. During SDR 

Implementation Team meetings, the SDR Administrator asked DLA to consider establishing 

generic local stock numbers (perhaps by Federal Supply Class (FSC) where feasible) for use in 

depot receipts that are not identified to NSN/part number so that these could be processed 

systemically for materiel returns. While discussed initially with DLA, this new process would 

also impact the Service Inventory Control Points (ICPs). This option, along with primary 

materiel identification as “UNKNOWN,” was staffed under PDC 403. Subsequent to staffing, 

DLA non-concurred with the use of local stock numbers for unknown items, and indicated 

conditional concurrence with the “UNKNOWN” designation if mandatory data fields were 

established for item specific information. DLA requested that the new mandatory data fields be 

applied for Distribution Depot receipts reported in a suspended condition. However, this ADC 

does not approve the requested deviation from documented MILSTRAP procedures requiring the 

receiving activity to perform research to determine materiel identification prior to recording the 

receipt and SDR. Several of the DLA proposed mandatory data fields have not been retained 

and reporting of unidentified materiel SDRs under the Federal Supply Class (FSC)/descriptive

name and nomenclature is not approved under this change. The MILSTRAP guidance listing 

potential sources of information available to the receiving activity for unidentified materiel 

receipts has been updated for additional automated tools. 

(4) Unauthorized Returns. The activity returning unauthorized materiel may be billed 

for the reimbursable expenses associated with discrepant returns in accordance with SDR 

guidance and the governing policy prescribed by MILSBILLS and MILSTRIP. One of the 

changes under this ADC is to ensure that the returning activity is identified on the SDR when 

known, and a distribution copy of the SDR is provided to that activity. This is intended to alert 

the returning activity to the improper return and to support action activities seeking 

reimbursement from the returning activity. Existing procedures are shown below:
Attachment, ADC 1022

Page 4

MILSTRIP, Chapter 9:

"U.S. Government activities returning materiel are cautioned that the returning activity 

may be held responsible for costs incurred by the receiving activity when discrepancies 

are reported and validated using SDR procedures (DLAI 4140.55 et al. and DLAI 

4140.60 et al.). This includes returns made in violation of prescribed materiel returns 

procedures, returns exhibiting packaging discrepancies, and returns of reparable items 

unaccompanied by required technical data. Recoupment action by the ICP against the 

initiator may include all cost reimbursable actions performed by the receiving activity 

such as repackaging, marking, and disposal."

MILSBILLS, DLMS Volume 4:

“Activities responsible for discrepant shipments may be held responsible for costs 

incurred for repackaging, disposal, and similar costs for unauthorized returns, deficient 

packaging, and other item and packaging discrepancies that have been documented and 

validated under SDR procedures. Although other, mutually agreeable arrangements may 

be made, such costs shall normally be recovered under noninterfund procedures and will 

be supported by the validated discrepancy report. In addition, when such returns are 

creditable, these discrepancy costs may be offset against the credit to which the returning 

activity is otherwise entitled.”

 c. Detailed Procedures – SCC H and Automatic Disposal: 

(1) SCC H materiel received and identified by catalog data with the DEMIL Codes,

Controlled Inventory Item Code (CIIC) or Water Type Cargo Code per list below will not be 

disposed of automatically. The materiel will be receipted in SCC H (the SCC will not be 

changed during receipt pending disposition instructions), stored in a depot storage location, and 

an SDR submitted to the owner requesting disposition. 

• DEMIL Codes: B, C, D, E, F, G or P

Staffing Note: Subsequent to staffing of PDC 403A, the Navy requested a revision to include 

addition DEMIL Codes as highlighted. 

• CIIC: A-H, K, L, O, Q, R, S, T, 5, 6, 8, 9 

• Hazardous Type Cargo Codes: A,B,C,D,F,G,I,J,K,L,M,N,O,P,RS,

T,V,W,X,Y,1

• Water Type Cargo Codes: A and 4 (indicating radioactive 

substance)

Staffing Note: Subsequent to staffing of PDC 403, DLA requested a revision to automatic 

disposal criteria authorizing automatic disposal for non-radioactive hazardous property. 

(2) SCC H materiel received without the codes listed above and with a dollar value of 

less than $500 per item will be processed for automatic disposal using management code of J, M,

or T. 
Attachment, ADC 1022

Page 5

(3) Exceptions:

(a) GSA managed materiel and Non-Army Managed Items (NAMI) (Routing 

Identifier Code =AJ2) owned materiel will not be subject to the dollar value threshold for disposal 

eligibility, but will still be subject to all other screening criteria. 

(b) U.S. Army Aviation and Missile Command (AMCOM) (Routing Identifier 

Code=B17) materiel and materiel identified by a local stock number (SIC Z) will not be eligible 

for automatic disposal regardless of DEMIL Code, CIIC, or Water Type Cargo Code. This 

materiel will be receipted in SCC H (not changed to K as done currently) and a SDR submitted

to the owner. 

Staffing Note: The exception rules for Air Force assets is removed by request of the Air Force.

Air Force owned materiel stored at Defense Depot Warner Robins Georgia (DDWG), Defense

Depot Hill Utah (DDHU) and Defense Depot Oklahoma City, Oklahoma (DDOO) will not be 

disposed of automatically. The receipt of these assets will be reported to the Air Force D035K 

system and an SDR generated. The item manager will provide disposition to the depot DSS 

system. This applies only to Air Force owned materiel stored at depots co-located with an Air 

Force Logistics Center. For Air Force owned materiel stored at non co-located sites, the process 

will be as described in paragraph 4.c. above.

 d. Detailed Procedures – SCC J and K: 

(1) If actual SCC is not known, materiel will be receipted in SCC K. The time standard 

for reclassification of materiel in SCC K will be broken down into two parts to separate 

owner/manager and receiving activity actions: The owner/manager will have a maximum of 50

days to provide disposition and the depot will have 30 days to complete the reclassification upon 

direction of the ICP. The overall time standard for the SDR processing between the storage 

activity and the owner/manager and the storage activity time to complete reclassification of SCC 

K materiel is revised to 80 days overall. (No change for explosive and inert ammunition). 

(2) The time standard for reclassification of materiel in SCC J (other than explosive and 

inert ammunition) will be reduced from 90 to 80 days.

Staffing Note: Subsequent to staffing of PDC 403A, DLA recommended the SDR time standard 

for this category of SDRs be established as 50 days to be consistent with the standard SDR 

processing time standard. During the PRC meeting 12-2, Components agreed that the time 

standard for SCC J should also be updated to be consistent with the new time standard for SCC 

K.

e. Detailed Procedures – Storage Activity Receipt:

(1) Automatic disposal of unidentified materiel with estimated value under $100 is 

terminated.

(2) Storage activities receiving unidentified materiel shall follow MILSTRAP 

guidance for determining an appropriate stock number for reporting the receipt and SDR.
Attachment, ADC 1022

Page 6

. 

f. SDR Distribution

(1) The storage activity will report the SDR for discrepant returns to the owner when 

known, however, when materiel return is unauthorized (no prepositioned materiel receipt/no 

identified owner) the receiving activity will report the receipt and SDR to the manager. An 

information copy shall be provided to the returning activity. 

(2) Currently, Distribution Depots have no mechanism to route SDRs for discrepant 

returns to the returning activity. This change requires that the Distribution Standard System 

(DSS) be revised to identify the DoDAAC of the returning activity as Party to Receive Copy in 

the SDR transaction. 

(3) DLA Distribution may apply authorized procedures to bill the returning activity in 

accordance with SDR guidance and MILSTRIP/MILSBILLS. 

(4) Component SDR applications supporting retail/tactical activities will be required to 

accept incoming SDRs using a DoDAAC-To (rather than a Routing Identifier).

(5) SDRs addressed by DoDAAC will be routed to the specific email address maintained 

by DOD WebSDR, or, based upon the Service/Agency Code, to the applicable SDR application. 

Staffing Note for U.S. Army: Appropriate action must be taken to ensure SDRs addressed to 

Army activities below the National level will not fail. This means that a processing system 

interface must be made available or email addresses provided. In the interim, the default email 

for unroutable SDRs will be employed. 

5. PUBLICATIONS:

a. Revise DLM 4000.25-2, MILSTRAP as shown in Enclosures 2 and 3. Comparable 

changes will be made to the DLMS manual.

b. Revise DLMS, Volume 2, Chapter 17 as shown in Enclosure 4.

c. Refer to Enclosure 5 for DLMS Supplement revisions.

6. ALTERNATIVES: Various alternatives for receipt processing and SDR distribution have 

been discussed in association with this proposal.

a. Default Owner: The SDR System Administrator recommended that the DOD 

Components establish a designated default owner account based upon the Service of the 

returning activity. This would allow the Service that originally paid for the unidentified materiel 

to retain ownership and potentially re-distribute or return for credit. It would also provide 

greater visibility of unauthorized returns so that enforcement and training could be improved. 

The Army non-concurred with this approach and with the overall concept of authorizing the 

storage activity to shift responsibility for researching unidentified materiel to another 

organization. Refer to Enclosure 6. 
Attachment, ADC 1022

Page 7

b. SDR Distribution: Distribution of the action copy of the SDR to the returning activity, 

with the expectation that this activity pick-up unauthorized returns is not feasible. It is not 

always possible to reach the returning activity by SDR and the returning activity may be intheater and unable to take ownership of the returned stock. 

7. REASON FOR CHANGE:

a. The 2008 DLA (T2T) vulnerability study revealed vulnerability in the disposal process 

being performed at the distribution depots. The assessment indicated items were not undergoing 

screening at the depot, prior to arrival at the local DLA Disposition Services Field Office. This 

resulted in unnecessary man hours expended moving materiel back and forth due to disposal 

rejections at DLA Disposition Services Field Offices, and resulted in an increased cost to our 

customers. The former process using the legacy system put the burden of inspection on the 

delivery point [DLA Disposition Services Field Office, formerly Defense Reutilization and 

Marketing Office (DRMO)] and not on the issue point depot. This new process now requires

inspection and screening of materiel up front at the depot. This will result in fewer man hours

expended, better accountability of materiel and also ensures security of assets requiring special 

handling.

b. The current $100 dollar threshold for automatic disposal has not been adjusted for inflation 

or process efficiency since established. DLA recommends that a $500 threshold would be cost 

effective for those items that qualify for automatic disposal.

c. Authorization is removed for automatic disposal of unidentified materiel, regardless of 

estimated dollar value, since this is no longer considered acceptable for inventory control. 

d. The high volume of returns/retrograde without appropriate pre-positioned materiel receipt 

information or appropriate documentation creates a significant burden on storage activities for 

processing of these items. In order to speed up the process and establish better controls, an 

alternative method to off-line communication based upon providing standard transactions using a 

local stock number is recommended. 

e. The time standard for reclassification of SCC K materiel placed the burden on the depot 

without recognizing that input may be required from the ICP. When the depot prepares an SDR 

to obtain disposition instructions from the ICP, the SDR reply cannot be provided within 10 days 

to meet the current MILSTRAP time standard. The guidance is being updated to set a more 

reasonable standard allowing 50 days for any SDR replies, and allowing the depot 30 days for 

reclassification once direction is provided. The overall time standard for the depot (for other 

than explosive and inert ammunition) will be 80 days.
Attachment, ADC 1022

Page 8

f. The inclusion of hazardous non-radioactive materiel for automatic disposal action reduces 

the holding of such materiel within the distribution depot and potential to exceed Environmental 

Protection Agency (EPA) regulation time standards (limiting depots to a 90 day accumulation of 

hazardous waste).

g. Administrative revisions to MILSTRAP provide consistency with SDR procedures under 

DLMS Chapter 17. Updates identify additional sources of information for researching shipments 

that cannot be properly receipted due to lack of documentation. Staffing Note: These may be 

considered preliminary updates to be enhanced as additional procedural changes are developed to 

support processing and discrepancy reporting for serialized items identified by serial number 

and/or Unique Item Identifier (UII) for serialized item tracking/management under evolving 

DoD supply policy. 

8. ADVANTAGES AND DISADVANTAGES:

a. Advantages: 

(1) Improved handling of assets requiring security measures. Eliminates duplicate 

manual handling of materiel and provides greater savings for our customers. Also eliminates 

unwarranted disposal of secured and classified assets without authorization of owner.

(2) Provides procedures for notifying the returning activity of discrepant returns.

b. Disadvantages: This change does not fully resolve issues related to high volume of 

unidentified materiel. 

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Portions of the change may be 

implemented immediately upon approval. The implementation goal is to fully implement within 9

months of release of this ADC. 

10. IMPACT:

a. Automated Information Systems (AIS) Supporting SDRs: 

(1) New data elements associated with suspended materiel receipts must be captured by 

DOD WebSDR and Component SDR applications. 

(2) Component SDR applications must be capable of processing SDRs addressed to the 

returning activity by DoDAAC.

b. DLMS Data. The following data elements are added to the SDR transaction: 

(1) Contract Reference. The contract number used for reference information on a SDR

provided by the storage activity when reporting non-procurement materiel receipt in a suspended

condition. This is not a contract number applicable to the shipment, but instead the contract 

number retained on the packaging/labeling from the original shipment of the materiel by the 

vendor. ( Mapped to X12 Data Element 128, Qualifier CT, Contract Number.)
Attachment, ADC 1022

Page 9

(2) Original Packaging Indicator. This is a yes/no indicator used by the storage 

activity on an SDR when reporting non-procurement materiel receipt in a suspended condition to 

indicate if the materiel is still in the original unopened packaging. (Mapped to X12 Data 

Element 128, Qualifier PGD, Downstream Package Identifier)

c. DLA Distribution/Distribution Standard System (DSS)

(1) Operational Impact for Dollar Threshold Change for Automatic Disposal. DLA 

proposed that implementation of the $500 threshold be retroactive and applicable to materiel 

currently held in the depot. This is acceptable.

(2) Re-identification from SCC H to K for the purposes of obtaining disposition shall be 

discontinued within DSS.

(3) DLA Distribution should review training for depot personnel to ensure use of 

available tools to facilitate identification of required information for receipt of improperly 

documented/unauthorized returns.

(4) Internal procedures for billing returning activities for reimbursable costs associated 

with unauthorized returns may be developed and implemented at the option of DLA Distribution.

(5) Ensure SDRs distribution for unauthorized returns without documentation identifying 

the designated owner are directed to the manager. Training and a DSS edit should preclude 

continued reporting of SDRs to DLA for which DLA is not the owner or manager.

d. SDRs Addressed to Below Wholesale/Tactical Level Activities 

(1) This proposal requires that the Army develop appropriate routing guidance for these 

SDRs. 

(2) Limited impact on other Components is anticipated.

 e. Improperly Documented/Unauthorized Returns: The Military Services are responsible 

for ensuring compliance with MILSTRIP and MILSTRAP procedures governing the shipment of 

retrograde/returns to DLA distribution depots. In association with this ADC and the ongoing 

efforts to reduce the levels of suspended assets, the Services are advised to review training and 

enforcement methods.
Enclosure 1, ADC 1022 

Page 1

Enclosure 1, SDR Distribution under Existing SDR Guidance (Not Updated 

by this DLMS Change)

Is Materiel Yes

Identified?

Invoice to returning 

activity for 

reimbursable costs

.

Send Action 

SDR to 

Owner

Depot conducts 

research per 

MILSTRAP; 

Receipt/SDR cite 

proper materiel ID or 

coordinated LSN

Is the Return 

Authorized? 

(PMR 

Available)

Customer 

Returns to 

Storage 

Activity

DLA Distribution:

Are there 

reimbursable costs 

sufficient to bill 

returning activity? 

Yes

No

No

Yes

Send Action 

SDR to Manager

Send Info SDR 

to Returning 

Activity

Send Action 

SDR to Manager

Send Info SDR 

to Returning 

Activity

Yes
Enclosure 2, MILSTRAP Chapter 4

ADC 1022, Page 1

Enclosure 2, DLM 4000.25-2, MILSTRAP Chapter 4 Revisions

C4.9. PROCESSING DISCREPANT/DEFICIENT RECEIPTS

(intervening text not shown)

C4.9.1.2. When materiel is received without accompanying documentation, or with 

inadequate documentation to process the receipt, storage activities shall use one of the following 

data sources to develop materiel receipt transactions:

C4.9.1.2.1. Pre-positioned materiel receipt documents.

C4.9.1.2.2. Authorized procurement delivery documents and vendor packing 

lists.

C4.9.1.2.3. Advance copies of DD Forms 1348-1A or 1149.

C4.9.1.2.4. Transportation and fiscal records.

C4.9.1.2.5. Container markings.

C4.9.1.2.6. Contract information available via the Electronic Document 

Access (EDA) Website reference archive.

C4.9.1.2.7. Federal Logistics Information System (FLIS) or WebFLIS data.

C4.9.1.2.8. The Item Unique Identification (IUID) Registry for serially 

managed assets.

C4.9.1.2.9. Advice provided by the ICP upon request of the storage activity if 

receipt documentation cannot otherwise be developed.

C4.9.1.2.10. Advice provided by the shipper upon request of the storage 

activity if receipt documentation cannot otherwise be developed.

C4.9.1.2.11. Advice provided by the U.S. Customs Inspector's Office upon 

request of the storage activity if the receipt documentation cannot otherwise be developed for 

receipts which passed through customs.

--------------------------------

C4.9.2. Receipt Reporting For Discrepant Shipments From Procurement Instrument 

Sources

(intervening text not shown)
Enclosure 2, MILSTRAP Chapter 4

ADC 1022, Page 2

C4.9.2.5.2. Supply Documentation. Absence of the supply shipping

documentation should not preclude receipt processing and reporting or subsequent issue of the 

materiel. Storage activities shall research in accordance with C4.9.1.2. to report the receipt. The 

discrepancy reporting requirements in C4.8 still apply.

--------------------------------

C4.9.2.5.7. Item Technical Data Marking. (Includes nameplates, logbooks, 

operating handbooks, special instructions, etc.). Storage activities shall report any nondiscrepant 

quantity as a receipt in the applicable condition without citing the discrepant receipt management 

code in the transaction. Report the discrepant quantity as a SCC L receipt, and identify and 

describe the specific technical data discrepancy in the SF 364 SDR for ICP evaluation. If the 

ICP determines the assets can be issued, the ICP shall initiate action to transfer the suspended 

assets to the appropriate condition.

--------------------------------

C4.9.2.5.12. Discrepancies in Item Unique Identification Data (IUID) Data.

Report discrepancies involving IUID under DoD IUID supply policy, including but not limited 

to DoD Unique Item Tracking (UIT) programs, or as contractually required. IUID 

discrepancies may be related to the packaging label, including automated information 

technology (AIT) readable content; the item marking, including AIT readable marks; supply 

documentation; the due-in record; and/or a mismatch between the item and any of these. 

Discrepancies identified during receipt of new procurement materiel must be reported prior to 

acceptance (if not accepted at origin). Discrepant materiel may be placed in a suspended 

condition pending resolution. Discrepancies that resulted in incorrect information within the 

IUID registry must be reported and corrective action taken.

C4.9.2.5.13. Other Discrepancies. Receipt reporting shall depend upon the type 

of discrepancy involved. When unusual circumstances exist, the receipt and discrepancy 

reporting requirements provide sufficient time for the storage activity to obtain guidance from 

the appropriate authority before reporting the receipt or submitting discrepancy report. See the 

storage and accountability requirements in C4.9.1.4.

C4.9.3. Receipt Reporting For Discrepant Shipments From Non-Procurement Instrument 

Sources

C4.9.3.1. When the receipt cannot initially be identified to an NSN, the storage 

activity shall attempt to identify the NSN or usage by following the procedures in C4.9.1.2. and 

report the receipt to the cognizant ICP.

C4.9.3.1.1. If the NSN cannot be identified and the estimated value of the item 

is under $100, storage activities shall not report the receipt to an ICP. Ship the materiel directly 

to reutilization and marketing DLA Disposition Services using a local document number. Retain 

an accessible record of the transaction and its backup for two years.
Enclosure 2, MILSTRAP Chapter 4

ADC 1022, Page 3

C4.9.3.1.2. If the NSN cannot be identified and the estimated value of the item 

is $100 or more, the storage activity shall contact the ICP managing like items to determine 

disposition. [EXCEPTION: If GSA is the manager of like items, process as prescribed in 

C4.9.3.3.11.] If the ICP can identify the NSN, the ICP shall direct the storage activity to submit 

the receipt and supply discrepancy report (SDR) to the cognizant ICP. If the ICP cannot identify 

the NSN, the ICP shall provide disposition instructions to the reporting activity. These 

instructions shall include an item identification number (part number, MCN, LCN, etc.) for 

reporting the receipt and submitting the SDR. If the ICP directs shipment to DLA Disposition 

Services, the ICP shall maintain an accessible record of the transaction and its backup for 2 

years.

C4.9.3.2. Unless otherwise allowed by these procedures, storage activities shall 

report discrepant shipments from a non-procurement instrument source to the ICP using a DIC 

D6 series Materiel Receipt, the NSN of the item received, and the applicable ownership/purpose 

code (normally from the DIC DW series PMR). In receipt transactions for discrepant quantities, 

cite the SCC which most accurately describes the condition of the materiel. Classify and report 

the materiel in SCC K when the actual condition cannot be determined. Include Management 

Code R (discrepant receipt management code) when a discrepancy report was required, except as 

prescribed in C4.9.1.3. above, or the following subparagraph.

C4.9.3.3. The following procedures apply for reporting receipt of discrepant/ 

deficient shipments from nonprocurement sources (these categories are not exclusive; multiple 

discrepancy conditions may exist for a single receipt):

C4.9.3.3.1. Condition of Materiel

C4.9.3.3.1.1. When inspection of inter-Service/Agency receipts reveals 

materiel to be SCC H and no PMR is recorded, storage activities shall automatically ship 

discrepant materiel valued at less than $100 $500 per item direct to the property disposal activity 

except as specified in these procedures or take other automatic disposal actions based on 

criteria promulgated by the Services/Agencies. This includes Type I shelf-life materiel which 

has passed the expiration date regardless of value. When automatic disposal action is taken, cite 

SCC H and Management Code M (excludes shelf-life materiel) or Management Code T (expired 

shelf-life materiel), in lieu of the discrepant receipt management code, in the receipt transaction 

for the discrepant quantity.

C4.9.3.3.1.1.1. GSA Managed materiel and Non-Army Managed 

(NAMI) (Routing Identifier Code (RIC) AJ2 ) owned materiel will not be subject to the dollar 

value threshold for disposal eligibility, but will be subject to all other automatic disposal 

screening criteria. 

C4.9.3.3.1.1.2. Automatic disposal does not apply to the following:

C4.9.3.3.1.1.2.1. Materiel that is identified as requiring DEMIL 

or containing radioactive, classified, or NWRM properties will not be subject to automatic 

disposal. This includes:
Enclosure 2, MILSTRAP Chapter 4

ADC 1022, Page 4

• DEMIL Codes: B, C, D, E, F, G, or P 

• CIIC: A-H, K, L, O, Q, R, S, T, 5, 6, 8, 9 

• Radioactive Water Type Cargo Codes: A and 4

C4.9.3.3.1.1.2.2. Materiel owned by U.S. Army Aviation and 

Missile Command (AMCOM) (RIC B17), will not be subject to automatic disposal. 

C4.9.3.3.1.1.2.3. Unidentified materiel will not be subject to 

automatic disposal. Follow procedures in paragraph C4.9.3.1.

C4.9.3.3.1.1.3. Upon receipt, or subsequent storage activity 

determination, that materiel is in SCC H, where the above criteria prohibit automatic disposal, 

an SDR shall be prepared clarifying why automatic disposal is not possible and requesting 

specific disposition instructions. Where applicable the SDR remarks shall inform the action 

activity that the materiel cannot be shipped to the local DLA Disposition Services Field Office 

and must be sent to an approved DEMIL/destruction center via MILSTRIP DIC A5J 

generated by the owner/manager.

C4.9.3.3.1.2. Report discrepant quantities other than those mentioned 

above citing the applicable SCC, or Code K when the condition cannot be determined.

C4.9.3.3.1.3. Report receipt of nondiscrepant quantities in the normal 

manner and do not cite the discrepant management code in the transaction.

C4.9.3.3.2. Supply Documentation. Absence of the supply shipping

documentation should not preclude receipt processing and reporting or subsequent issue of the 

materiel. Storage activities shall research in accordance with C4.9.1.2. to report the receipt. The 

discrepancy reporting requirements in C4.8 still apply. When the document number in the 

receipt transaction must be created by the storage activity, cite Management Code P in lieu of the 

discrepant receipt management code in the transaction. 

C4.9.3.3.3. Misdirected Shipments (improperly addressed by the supply 

activity). Storage activities shall report misdirected shipments as receipts to the cognizant ICP. 

ICPs shall effect disposition using the appropriate MILSTRIP transaction.

C4.9.3.3.4. Overage. Report the total quantity received as a single receipt in 

the applicable condition.

C4.9.3.3.5. Packaging Discrepancy. Storage activities shall report the total 

quantity received as a single transaction in the applicable condition. The storage activity shall 

schedule the discrepant quantity for preservation/packaging/marking/labeling in accordance 

with Service/Agency criteria. 
Enclosure 2, MILSTRAP Chapter 4

ADC 1022, Page 5

C4.9.3.3.6. Shortages/Nonreceipt of Materiel. For shortages, storage activities 

shall report the total quantity received in the applicable condition. The ICP shall initiate any 

necessary financial adjustment action. Nonreceipts are addressed under C4.10. 

C4.9.3.3.7. Item Technical Data Marking. (Includes nameplates, logbooks, 

operating handbooks, special instructions, etc.). Storage activities shall report any nondiscrepant 

quantity in the applicable condition without citing discrepant receipt management code in the 

transaction. Report the discrepant quantity as a SCC D receipt. Identify and describe the 

specific technical data discrepancy in the SF 364 SDR for ICP evaluation. If the ICP determines 

the asset can be issued, the ICP shall initiate action to transfer the asset to the appropriate 

condition.

------------------------

C4.9.3.3.12. Discrepancies in Item Unique Identification Data (IUID) Data.

Report discrepancies involving IUID under DoD IUID supply policy, including but not limited 

to DoD Unique Item Tracking (UIT) programs, or as contractually required. IUID 

discrepancies may be related to the packaging label, including automated information 

technology (AIT) readable content; the item marking, including AIT readable marks; supply 

documentation; the due-in record; and/or a mismatch between the item and any of these. 

Discrepancies identified during receipt of new procurement materiel must be reported prior to 

acceptance (if not accepted at origin). Discrepant materiel may be placed in a suspended 

condition pending resolution. Discrepancies that resulted in incorrect information within the 

IUID registry must be reported and corrective action taken.

C4.9.3.3.13. Other Discrepancies. Receipt reporting will depend upon the type 

of discrepancy involved. When unusual circumstances exist, the receipt and discrepancy 

reporting requirements provide sufficient time for the storage activity to obtain guidance from 

the ICP before reporting the receipt or submitting the discrepancy report. See subparagraph 

C4.9.1.4. for storage and accountability requirements.

------------------------

C4.9.3.4.3. Management Evaluation and Corrective Action. ICPs shall develop 

management evaluation data for contract shortages/overages, wrong item, IUID mismatches,

vendor caused misdirected shipments, and other discrepancies impacting cost or customer 

satisfaction for use in identifying trends or indications of system problems and in initiating 

corrective action. When the same discrepancy is repeatedly reported on shipments from a given 

procurement source, the ICP through the CAO/PO shall advise the source of the error and 

request action be taken to correct its repeated occurrence. When a procurement source continues 

to commit the same error, initiate action to consider inclusion on the Awards Review List or 

other disciplinary action.
Enclosure 3, MILSTRAP Chapter 5

ADC 1022, Page 1

Enclosure 3, DLM 4000.25-2, MILSTRAP Chapter 5 Revisions

C5.2.1.2. When immediate reclassification of suspect stocks is beyond current 

capabilities, transfer the materiel to SCC J. In the dual adjustment, show the new SCC in record 

position 66. Show the SCC under which the item is carried on the record in record position 71.

C5.2.1.2.1. With the exception of explosive and inert ammunition, complete 

the materiel reclassification of materiel reported in SCC J within 90 80 calendar days after 

reporting the original transfer to the owner. Owner/managers shall provide timely disposition 

instructions for materiel in a suspended condition to promote rapid reclassification of materiel 

(with a maximum of 50 days for provision of owner/manager disposition instructions and 30 

days for storage activity reclassification). Complete the reclassification of explosive and inert

ammunition within 270 calendar days after reporting the original transfer.

-------------------------

C5.2.4.2. Storage activities shall reclassify these suspended receipts to their correct 

SCC within the timeframes prescribed in the following paragraphs. When materiel has been 

reclassified to its correct SCC, the storage activity shall submit a DIC DAC Inventory 

Adjustment–Dual to the owner using the same document number cited in the original receipt 

transaction. Show the new SCC in record position 66 and the suspended SCC in record position 

71 of the dual adjustment.

C5.2.4.2.1. With the exception of ammunition, reclassify complete the 

reclassification of materiel reported in SCC K within 10 80 calendar days after reporting the

discrepant receipt via SDR. Owner/managers shall provide timely disposition instructions for 

materiel in a suspended condition to promote rapid reclassification of materiel (with a 

maximum of 50 days for provision of owner/manager disposition instructions and 30 days for 

storage activity reclassification). Reclassify explosive and inert ammunition within 45 calendar 

days after reporting the receipt.

-------------------------

C5.2.5. Automatic Disposal of Reclassified Stock. When materiel is reclassified to SCC 

H, storage activities may also, based on criteria promulgated by the DoD Components, 

automatically turn condemned and expired shelf-life materiel into reutilization and marketing or 

take other authorized automatic disposal action. Advise the owner of such simultaneous 

reclassification and automatic disposal action by entering Management Code M (materiel 

condemned--excludes expired shelf-life materiel) or Management Code T (materiel condemned--

expired shelf-life materiel) in record position 72 of the dual adjustment transaction. Refer to 

C4.9.3.3.1. for exclusions from automatic disposal. 
Enclosure 4, DLMS Chapter 17

ADC 1022, Page 1

Enclosure 4, DLM 4000.25-M, Volume 2, DLMS, Chapter 17, SDR Procedure Revisions

C17.3.4. Materiel Returns

C17.3.4.1. Discrepancy Greater Than $100. CONUS and OCONUS activities 

receiving materiel returns (excess or redistributed materiel, or reparable materiel, including 

returns from FMS customers) shall submit an SDR for discrepancies specified above regardless 

of condition when the dollar value is equal to or greater than $100 per line-item. Discrepancies 

pertaining to controlled inventory items shall be reported by SDR regardless of dollar value or 

condition.

C17.3.4.2. Exception for Returns Between U.S. Activities. When the materiel 

return shipments are classified as unserviceable and uneconomically reparable upon receipt, the 

receiving activity shall report to the shipping activity. The report shall include materiel return 

document number, quantity, and an explanation of condition classification.

C17.3.4.3 Reimbursable Costs for Discrepant/Unauthorized Returns. Under 

MILSBILLS and MILSTRIP procedures DoD activities returning materiel in violation of 

prescribed procedures may be held accountable for recoupment of all reimbursable costs 

including disposal. Recoupment action may be initiated by the DLA Distribution or, upon 

subsequent identification of the applicable manager, by the manager. 

C17.3.4.4 Supplemental Information for Suspended Returns. SDRs applicable 

to returned materiel in a suspended condition shall include supplemental information as 

follows: contract reference (required entry; indicate “NONE” if no contract reference is 

available), and original packaging indicator (required yes/no entry).

------------------------------------

C17.3.10. SDR Distribution 

(Intervening text not shown)

C17.3.10.3. Materiel Returns 

C17.3.10.3.1. Use prepositioned materiel receipt (PMR) or shipping 

documentation to identify the owner, otherwise, initial action to manager’s ICP

C17.3.10.3.2. Copy to shipping activity.

------------------------------------

C17.3.13.2. Time Standards for SDR Response. Responsible action activities shall 

reply to all SDRs received within the following time standards. Interim responses shall be 

provided when extenuating circumstances necessitate additional processing time.
Enclosure 4, DLMS Vol II, Chapter 17

PDC 403A Page 2

C17.3.13.2.1. Discrepant controlled inventory items, arms, arms parts, and

explosive and inert ammunitions, and explosives (shortage/overage/wrong item/misdirected): 

Total response time, to include sequential processing by multiple action activities when 

necessary, shall not exceed 25 calendar days. Wrong item receipts identified as 

controlled/sensitive and unidentified items shall be returned to the designated location within 30 

calendar days of the SDR reply. Supply sources shall monitor for the return and follow-up with 

the SDR submitter if materiel is not returned.

C17.3.13.2.2. Expedited processing is required for transshipper prepared SDRs 

requiring positive action from the action activity (e.g., preparation of MSDS or verification of 

label/marking information. Where forward movement of the shipment is delayed pending a 

response (as indicated by Action Code 3A, the response time shall not exceed 5 calendar days.

C17.3.13.2.3. SDRs for materiel identified in Supply Condition Code (SCC) 

K, Suspended (Returns): Action activities shall coordinate with the receiving depot, as 

needed, and provide a SDR reply within 50 days directing reclassification within the 

MILSTRAP time standard. 
Enclosure 5, DLMS Supplement 842A/W

ADC 1022, Page 1

Enclosure 5, DLMS Supplement Revisions

Item 

#

Location Change Table for 

DLMS 842A/W Nonconformance Report

Reason

1. DLMS 

Introductory 

Note

Add ADC 1022 to DLMS Introductory note:

- ADC 1022, Revised Procedures for Processing Depot 

Returns (including Receipt, SDR, and Proposed Revision to 

Time Standard for Reclassification of Supply Condition 

Code J and K Assets)

To identify DLMS 

changes included in the 

DLMS Supplement.

2. 2/REF01/0700 Add Qualifier KL, and PGD with associated DLMS Notes:

KL Contract Reference

DLMS Note:

1. Storage activities use to provide a Contract Reference 

when reporting non-procurement materiel receipts in a 

suspended condition. Cite “NONE” when unavailable. 

2. Enter the contract number retained on the 

packaging/labeling from the original shipment of the 

materiel by the vendor. Do not enter the contract number 

applicable to the physical shipment. The contract number 

applicable to new procurement receipts or direct vendor 

deliveries is carried at 2/CS01/0750. Refer to ADC 484.

PGD Downstream Package Identifier

DLMS Note:

Storage activities must use to indicate original unopened 

packaging (yes/no) when reporting non-procurement 

materiel receipts in a suspended condition. Enter Y or N 

as applicable. Refer to ADC 484.

Authorizes new data 

content for depot 

receipt discrepancies.

3. 2/N101/2800 Revise DLMS note for existing Qualifier SH:

SH Shipper

DLMS Note:

1. Use to identify the shipping activity by Routing 

Identifier, DoDAAC, CAGE or the activity name if code is

unavailable.

2. This will be the returning activity DoDAAC for SDRs 

associated with storage activity receipts of 

returns/retrograde shipments.

Clarification.
Enclosure 6, Comment Resolution

ADC 1022, Page 1

Enclosure 6, PDC 403 /403A /DRAFT ADC 484 Comment Resolution

A. Initial PDC 403 comments.

PDC 403 Comments

Submitter Response Resolution

1. DLA In addition to the comments, there will be EBS-SAP 

and EBS-DSS impacts which will require SCRs.

DLA Order Fulfillment (OF) Sub Process Owner 

(SPO) for Supply Discrepancy Reports (SDR) nonconcurs to the changes outlined in this document. 

Recommended changes contained in response below.

Non concur as written, (3) Materiel Identification 

(NSN/Stock Number) Not Known to Receiving Depot, 

will not resolve issues we have been seeing with the 

high volume of SDRs routed to SMS with insufficient 

data for processing. Creating LSNs or allowing the use 

of “UNKNOWN” will only result in creation of a SDR

in EBS, SMS. Once the SDR is created, there is still 

not sufficient information for a disposition to be given. 

If the depot does not have enough information to 

provide basic SDR information then DLA OF 

recommends they place materiel in the returning 

services account, IAW DLAI 4140.55,SECNAVINST 

4355.18A, AFJMAN 23-215, "the activities that are 

responsible for materiel returns are subject to 

recoupment action for costs incurred for repackaging, 

disposal, or other costs".. This relieves DLA of the 

burden of storage costs being paid for materiel that is 

unidentifiable and not obviously DLA managed. By 

enforcing policy on the services, we should be able to 

reduce the amount of “unidentifiable”, “unauthorized” 

return or materiel.

Non concur as written, e. Detailed Procedures –

Materiel Identification (NSN/Stock Number) Not 

Known to Receiving Depot: Section 3 (a) and (b): As 

previously stated, this does not solve the problem of 

insufficient data for processing.

Recommendations (Option 1 preferred):

Option 1/Policy Solution: Non-concur to PDC 403 

unless policy change is added requiring DDC to place 

returned materiel without documentation in submitting 

PDC revised to require 

secondary and 

supplemental information 

when using 

“UNKNOWN” part 

number as the primary 

identification.

Subsequently removed 

pending further 

discussion; this

functionality was not 

incorporated in the ADC.

Without concurrence 

from the Services there is 

no way to make the 

recommendation to place 

returned materiel into the 

Service’s account. Unlike 

DLA, the Army and Air 

Force have multiple ICPs 

(however, potentially 
Enclosure 6, Comment Resolution

ADC 1022, Page 2

PDC 403 Comments

Submitter Response Resolution

service's account.

----

Option 2/Systemic Solution: Concur only if fields are 

required for the item-returning DoDAAC, and Item 

Storage Location & sent to EBS as part of the SDR. 

EBS will reply with disposition instructing the depot to 

place the item in submitting service's account.

DLA Land and Maritime Technical and Quality 

(T/Q) Sub Process Owner (SPO) for Supply 

Discrepancy Reports (SDR) non-concurs to the changes 

outlined in this document.

Response to the changes in the Detailed Procedures 

section titled:

“(3) Materiel Identification (NSN/Stock Number) Not 

Known to Receiving Depot”. 

This would hinder the ability of DLA’s Inventory 

Control Points (ICP) to effectively and efficiently 

provide disposition instructions to the depot regarding 

SDRs for unidentifiable materiel. 

This change as currently written would essentially 

allow the depots to submit SDRs for materiel that they 

cannot identify to DLA for disposition. If the depot 

cannot identify the materiel then the depot should not 

be authorized to generate a Local Stock Number (LSN) 

as stipulated in PDC 403 to process a SDR. These 

scenarios should be directed by a procedure change 

requiring the Depot personnel handling returns without 

a verifiable NSN to store the materiel in the returning 

organization’s account per enforcement of DLAI 

4140.55, SECNAVINST 4355.18A, AFJMAN 23-215: 

"the activities that are responsible for materiel returns 

are subject to recoupment action for costs incurred for 

repackaging, disposal, or other costs".

Furthermore, implementation of PDC 403 section 

mentioned above could result in the ICP providing 

disposition on an LSN or “Unknown” SDR without 

knowing the true DEMIL Code, classification, and 

explosive nature of an item. Implementation of PDC 

403 could result in the ICP providing disposition of 

materiel that may go to DRMS, and be sold to users that 

could identify Navy 

materiel to NRP and 

Marine Corps materiel to 

MPB.)

Depot storage location 

added to the list of 

requested information. 

Subsequently removed; 

this functionality was not 

incorporated in the ADC.

PDC updated to require 

additional information 

when submitting SDRs 

where the assigned 

materiel identification is 

not available.

Subsequently removed 

pending further 

discussion if still desired; 

this functionality was not 

incorporated in the ADC.
Enclosure 6, Comment Resolution

ADC 1022, Page 3

PDC 403 Comments

Submitter Response Resolution

are not authorized to receive this materiel because a 

LSN was generated to process the SDR.

Response to the changes in the Detailed Procedures 

section titled:

d. Detailed Procedures – SCC K:

The ICP will not agree to provide disposition 

instructions to the depot within 30 days for SDRs that 

have materiel identified in SCC “K” unless the depot 

agrees and provides system edits within DSS that will 

ensure required information is provided within the SDR 

to the ICP so that proper disposition instructions can be 

provided by the ICP. The required information the ICP 

requests that system edits be implemented into DSS 

would be:

1. Cage Code-if none state none

2. Part Number-if none state none

3. Contract Number-if none state none 

4. Packaging-if in original or not

5. Bare item marking-if none state none

Response to the changes in the Detailed Procedures 

section titled:

e. Detailed Procedures – Materiel Identification 

(NSN/Stock Number) Not Known to Receiving Depot: 

Section 3 (a) and (b): 

non-concur to the use of LSN and “unknown” for 

reasons cited above.

In conclusion, DLA Land and Maritime T/Q SDR SPO 

non-concurs to the cited changes outlined in PDC 403.

From DLA-Distribution Packaging:

For the below paragraphs the team would like the 

automatic disposal to include hazardous materiel, 

except for Radioactive TCC 1 and 4. There is a 90 day 

accumulation limit on hazardous waste stored at depots 

per EPA guidelines. Stock Readiness regulation DLAI 

4145.4 allows 45 day wait time if no disposition from 

ICP. An additional 45 days will include DLA 

Distribution Stock Readiness POC follow-up to the 

ICP, surpassing the 90 days per the EPA regulation. 

This would not be 

authorized. Materiel must 

be identified prior to 

disposal. 

Part number and CAGE 

will be populated. 

Original packaging 

indicator will be required. 

PDC requires DSS be 

designed to ensure 

receiver checks for other 

information.

If understood correctly, 

the change is to add the

word "RADIOACTIVE" 

(so that other types of 

hazardous items will be 

subject to automatic 

disposal. Therefore, we

removed all the other 

Type Cargo Codes 

leaving just 1 and 4 as 

excluded from automatic 

disposal.

"C4.9.3.3.1.1. 2. 

Automatic disposal does 

not apply to the 
Enclosure 6, Comment Resolution

ADC 1022, Page 4

PDC 403 Comments

Submitter Response Resolution

4.C (1) SCC H materiel received and identified by 

catalog data with the DEMIL Codes, Controlled 

Inventory Item Code (CIIC) or Hazardous Type Cargo 

Code per list below will not be disposed of 

automatically. The materiel will be receipted in SCC H 

(the SCC will not be changed during receipt pending 

disposition instructions), stored in a depot storage 

location, and a SDR submitted to the owner requesting 

disposition.

C4.9.3.3.1.1. 2. Automatic disposal does not apply to 

the following:

C4.9.3.3.1.1. 2.1. Materiel that is identified as 

requiring DEMIL or containing hazardous, classified, 

or NWRM properties will not be subject to automatic 

disposal. 

C5.2.5. Automatic Disposal of Reclassified Stock. 

When materiel is reclassified to SCC H, storage 

activities may also, based on criteria promulgated by 

the DOD Components, automatically turn condemned 

and expired shelf-life materiel into reutilization and 

marketing or take other authorized automatic disposal 

action. Advise the owner of such simultaneous 

reclassification and automatic disposal action by 

entering Management Code M (materiel condemned--

excludes expired shelf-life materiel) or Management 

Code T (materiel condemned--expired shelf-life 

materiel) in record position 72 of the dual adjustment 

transaction. Refer to paragraph C4.9.3.3.1 for 

exclusions from automatic disposal.

From DLA-Distribution Stock Readiness:

My concern is that what I actually wanted in regards to 

timelines for depots to take action once a disposition 

instruction is received from an IM is conflicting. Please 

look at the DLMS page 5 under detailed procedures –

SCC K. It states that a "new 5 day time standard is 

identified for the depot to reclassify materiel upon 

direction of the ICP". Then it goes on in the next line 

to state "The overall time standard for the storage 

activity to complete reclassification of SCC K materiel 

following:

C4.9.3.3.1.1. 2.1. 

Materiel that is identified 

as requiring DEMIL or 

containing hazardous 

RADIOACTIVE, 

classified, or NWRM 

properties will not be 

subject to automatic 

disposal. This includes: 

• DEMIL Codes: 

F, G or P

• CIIC: A-H, K, L, 

O, Q, R, S, T, 5, 6, 8, 9 

• Water Type Cargo 

Code: 1 AND 4"

Regarding the comments 

from DLA-Distribution 

Stock Readiness, I think 

maybe there was a

misunderstanding 

between what was in the 

original MILSTRAP 

requirement and how I 

was changing it.

The original requirement 

allowed 10 days for the 

storage site after reporting 

receipt, but there was no 

time standard for the ICP 

to respond to the SDR in 

MILSTRAP. So total 

time standard was 10 days 

for reclassification per 

MILSTRAP. I was 

allowing time for the ICP 

to respond with 

disposition in 30 days (i.e. 

adding a SDR time 

standard into the 

equation) and then the 

depot would have 5 days 
Enclosure 6, Comment Resolution

ADC 1022, Page 5

PDC 403 Comments

Submitter Response Resolution

is revised to 35 days (vice 10)"

Please keep in mind that before this change, the IMM 

had 45 days to give disposition and then the depot had 

10 days to take action on the disposition received.

Now, take a look at the change made in the MILSTRAP 

on this change. Paragraph C5.2.4.2.1. It states 

"complete the reclassification of materiel reported in 

SCC K within 35 calendar days after reporting the 

receipt" to go on "When directed by the owner, storage 

activities shall reclassify materiel reported in SCC K 

within 5 calendar days from receipt of the direction" 

!!!!

What happened to the 35 days after receiving 

disposition? Actually, I agreed that it would be 30 days 

and not 35. AFTER the depot received disposition.

On another note from this change, I don't know if I have 

any say in the matter, but I can't believe DLA 

Distribution or even DLA HQ has agreed to stop the 

receipt process if an NSN is not known so the operator 

can contact the IMM first. That's going to hold up the 

receipt process. I like the idea of using "unknown" with 

the FSC.

to accomplish the reclassification so that the 

total time became 35 

days. 

Subsequent to discussion 

with DLA Distribution 

personnel the time 

standard for the depot 

reclassification is revised 

to 30 days.

2. Marine Corps Concur Noted.

3. Army HQDA DCS G-44(S) Concurs with PDC 403 with 

comment.

Page 6, paragraph 4f(3), last sentence: change from 

"...are identified in Enclosure 5." to "...are identified in 

Enclosure 6." 

Army SDR POC states: Please be aware that I am not 

working on a default RIC, or a default email address for 

all Army. I ask that a default RIC/email address as 

stated in your agenda be put on hold for the present 

time. 

Noted.

4. Air Force The Air Force non-concurs with PDC paragraph 

4c(3)(c). At DDHU, DDWG, and DDOO, the process 

is as follows. The DLA DSS generates a receipt using 

DI Code D4 or D6 to the local D035K. Depending 

The SDR is required for a 

discrepant return. 

Under this ADC, SDR 

distribution for 
Enclosure 6, Comment Resolution

ADC 1022, Page 6

PDC 403 Comments

Submitter Response Resolution

upon the circumstances, D035K sends an immediate 

shipment or disposal action to DLA DSS or tells DSS to 

bin the item. If the item is binned, the asset balance is 

reported to the Air Force wholesale item manager for 

that person to determine the action to take. Reporting 

the receipt of the materiel using a SDR is redundant. 

That adds a level of manual paperwork and a delay to 

an automated real-time process.

Alternate method. Continue current processes and 

delete the requirement for a SDR to be sent to a 

collocated Air Logistics Center at DDHU, DDWG, and 

DDOO.

unauthorized returns will 

be to the manager.

5. Navy No comments applicable to the PDC 403A functional or 

technical requirements.

Noted.

6. USTRANSCOM USTRANSCOM Abstains Noted.
Enclosure 6, Comment Resolution

ADC 1022, Page 7

B. PDC 403A comments.

PDC 403A Comments

Submitter Response Resolution

1. DLA DLA Comments --- Below are consolidated TQ and OF 

response to PDC 403A:

Page 4 (3) Materiel Identification (NSN/Stock Number) 

Not Known to Receiving Depot. – DLA TQ still does 

not concur with the use of unknown on the primary 

materiel. EBS can take UNKNOWN in the wrong 

materiel or wrong P/N received. The only requirement 

we had was for CAGE to be mandatory when using a 

wrong P/N received. EBS has no way to build or assign 

a SDR that has UNKNOWN as the primary materiel

identification. DLAs only option would be to reject the 

SDRs and give disposition to the depot to place the

materiel in the returning activities account so the SMS 

does not incur storage charges. Having the ICP attempt 

to give disposition on an item the depot cannot identify 

poses the risk of classified/sensitive/NWRM materiel to 

be mishandled. (Note: this comment applies to all 

references to unidentifiable materiel throughout the 

document.)

Page 6 (2) The time standard... - TQ non concurs with 

the time standard. TQ works these SDRs. Recommend 

time standard match the SDR response time standard as 

published in C17.2.12.4.4

Page 6 (a) Pre-coordinated local stock number/materiel 

control number. – DLA has never concurred to the 

creation of an LSN for SDR submittal. The use of 

LSNs are restricted to certain programs (i.e. Spiral 2, 

Kitting).

Page 7 Original Packaging Indicator. – DLA feels this 

should be a requirement for all type 8 SDRs, not just 

the ones that are using UNKNOWN

Returning Activity. Materiel should be placed in the 

account of the Service returning the materiel. The SDR 

The wording has been 

changed to indicate that 

the FSC plus a descriptive 

word must be included as 

well as the other 

supplemental information.

If there is still insufficient 

information provided, the 

action activity may chose 

to provide on-site 

inspection to determine 

the NSN.

Subsequently removed 

pending further 

discussion if still desired; 

this functionality was not 

incorporated in the ADC.

Time standard revised as 

requested.

Wording has been 

updated. This was 

included as optional, 

since a Military Service 

ICP may choose this 

approach. 

Changed to type 8 

suspended receipts (not 

all type 8 would require 

this information).

An information copy of 

the SDR will be provided 
Enclosure 6, Comment Resolution

ADC 1022, Page 8

PDC 403A Comments

Submitter Response Resolution

should be submitted to the returning activity if the 

materiel requires DEMIL or cannot be identified to a 

valid SMS materiel.

SDR Distribution (1) Currently,... - If materiel cannot 

be identified then the SDR should go to the returning 

activity or the service of the returning activity.

Page 15 - C4.9.1.2.6. Advice provided by the ICP upon 

request of the storage activity if receipt documentation 

cannot otherwise be developed. Do not prepare receipt 

or discrepancy report for unidentified new procurement 

materiel prior to coordination with the ICP to determine 

an acceptable stock number. TQ wants clarification on 

how the depot will determine who to contact.

I would like clarification on the remark “Requirement 

to accept incoming SDRs using a DoDAAC rather than 

a RIC.” Currently EBS has this set up for Type W 

SDRs only. Are you suggesting this be for all Types of 

SDRs? If so, who would be providing a listing of all 

DoDAAC to EBS? The table maintenance on this 

could prove problematic.

to the returning activity. 

Unauthorized returns will 

be reported to the 

manager.

This current guidance. 

Contact may be phone or 

email.

This change is applicable 

to SDRs sent for action. 

There is no current 

requirement to send an 

SDR to DLA EBS for

action using a DoDAAC. 

The DoDAAC used to 

identify the returning 

activity will be the action 

activity in the information 

copy of the SDR.

2. DLA 

Distribution

Materiel not identified to an NSN: Currently DLA 

Distribution receives materiel without shipping

documents, container or materiel labels, and materiel or 

container markings that inhibit identification and 

accessing Advance Receipt Information (ARI) in the 

distribution system. When this condition is met, the 

materiel is considered to be unserviceable (scrap). If 

the item value is determined to be <$100.01 AND the 

item is not classified, hazardous or requires 

demilitarization, the materiel is inducted in stock 

condition code H and sent directly to DLA Disposition 

from receiving.

a. Revokes the authority of paragraph 

C13.2.8.2.10.1, DoD 4000.25-M, VOL II, to 

automatically dispose of this materiel.
Enclosure 6, Comment Resolution

ADC 1022, Page 9

PDC 403A Comments

Submitter Response Resolution

b. Mandates the use of a local stock number or the 

word “unknown” in lieu of the current DLA 

Distribution method used to identify this materiel. 

c. Directs pre-coordination with supply prior to 

induction for assignment of a local stock number.

d. Current induction process map and training 

doctrine directs establishment of an NSN by assigning 

an FSC that closely resembles the materiel followed by 

a short nomenclature in the NIIN field. This transition 

will cause multiple problems for DLA Distribution; 

especially when there is more than one NSN called 

“unknown” for any FSC, research will be impossible. 

e. This proposal has the possibility of creating 

additional storage locations for unknown materiel. 

Receivers will be mandated to pick up a bag of bolts, 

store them and wait for disposition to come from an 

ICP that is not the actual owner prior to disposal? What 

happened to reducing our storage footprint?

f. Prior communication with DLA Supply Chains 

and Service ICP may not be viable due to policy 

constraints in regards to the 24 hour metric to put 

materiel on record after delivery. DLA Distribution 

realizes the impacts the current process causes, but the 

impacts will continue regardless of process used and so 

DLA Distribution recommends the current process be 

accepted and continued.

Unauthorized Returns: DLA Distribution receives 

return materiel from activities that was not processed 

through the Materiel Returns Program by the returning 

activity. Therefore the return was not approved or 

authorized by the materiel owner so there is no ARI 

established. Usually this type of materiel has 

documentation that identifies the materiel to a NSN, but 

is the original shipping document into the activity. 

DLA Distribution will use that document to induct the 

materiel, however; without an ARI DLA Distribution 

cannot determine which of the 10, 20, 30, or more of 

d. Concur with 

recommendation to use a 

descriptive word instead 

of the word 

“UNKNOWN” with the 

FSC.

Subsequently removed 

pending further 

discussion if still desired; 

this functionality was not 

incorporated in the ADC.

e. Noted. 

f. Noted. No alternative 

identified.
Enclosure 6, Comment Resolution

ADC 1022, Page 10

PDC 403A Comments

Submitter Response Resolution

the returning activities parent service wholesale or retail 

owner RICs to report the receipt acknowledgement to. 

In order to accommodate security and inventory policy, 

metrics, and staffing, a decision was made to default the 

owner RIC to the Manager RIC found in DSS and most 

of the time that is SMS. 

PDC 403A provides two alternatives, they are;

a. Alternative 1: Since DLA Distribution can, 

with a certain degree of accuracy, determine the parent 

service of the returning activity from documentation, 

labels, and container markings; services are asked to 

either establish a new or identify an existing owner RIC 

for DLA Distribution to report unauthorized returns to. 

Details will have to be established for materiel that is 

received without proper documentation making 

identification of the returning activity impossible.

b. Alternative 2: Unauthorized returns will be held 

by DLA Distribution without an Owner RIC or 

inducted into the accountable record. An SDR will be 

sent to the returning activity to either pick-up materiel 

or otherwise resolve the situation. Is this materiel to be 

sent to the frustrated area? All visibility will be lost if 

materiel is not inducted.

c. DLA Distribution supports alternative 1. The 

returning activity could be OCONUS or perhaps has 

been deactivated, moved, retired....etc.

General Issues Discussion: 

a. There are many references to a “Check List” 

throughout the document as part of the SDR input if 

prior communication with the ICP is not feasible when 

materiel cannot be identified to an NSN. This “check 

list” will require processors to enter into the SDR such 

information as the Manufacture’s Part Number; CAGE; 

a description; serial number; and other fields. If the 

materiel has no NSN and no documentation, the ability 

to provide this information is or will be non-value 

Unauthorized returns will 

continue to be reported to 

the manager. However, 

the use of SMS as a 

default when not the 

manager must be 

corrected.

Noted. Alternative 1 used 

originally selected as 

basis for the draft ADC

484.

Subsequently removed 

pending further 

discussion if still desired; 

this functionality was not 

incorporated in the ADC.
Enclosure 6, Comment Resolution

ADC 1022, Page 11

PDC 403A Comments

Submitter Response Resolution

added to the process.

Condition Code Flipping: DLA Distribution, as a 

result of the Taiwan incident, needed to install 

safeguards and controls to eliminate the possibility of 

transferring materiel with special handling 

characteristics such as classified, hazardous, or materiel 

not DEMILed to DLA Disposition. Because of this 

decision, changes were made to DSS that would “flip” 

the stock condition code H at receipt to SCC K and 

require an SDR to be submitted. 

PDC 403A; Strongly suggests DLA Distribution reconsider the SCC flipping as it is counter to current 

DoD policy. DLA Distribution realizes the current 

procedure is not compliant with DoD policy and will 

work internally to resolve issues and concerns. Our 

primary concern is to maintain the confidence in the 

handling of this materiel and still comply with the PDC.

 

Specific data elements 

have been identified as 

required entries when a 

generic FSC-based 

materiel identification is 

used. These pieces of 

information will help the 

designated owner resolve 

the SDR.

Subsequently removed 

pending further 

discussion if still desired; 

this functionality was not 

incorporated in the ADC.

The ADC requires that 

the condition code flip be 

discontinued. An 

alternative method must 

be used to ensure that 

inappropriate materiel is 

not sent to DLA 

Disposition Services.

3. Navy The Navy concurs with PDC403A but with the 

following recommendations to be considered in the 

final Approved DLMS Change. The NAVSUP 

Logistics Operations Center (NAVSUP LOC) has 

submitted a proposed change in italic blue text as 

paragraph C4.9.3.3.1.1.2.3., which is located at 

Enclosure 2, MILSTRAP Chapter 4 page 8. In 

paragraph C4.9.3.3.1.1.2.1., NAVSUP LOC 

recommends adding 'B' 'C' 'D' and 'E' Demil codes. 

Also, NAVSUP LOC is recommending for customer 

clarification that the flow charts contained in enclosure 

1, pages 1, 2 and 3 with the beginning text box; 

"Customer Returns Materiel to DLA Depot" contain a 

disclaimer that it excludes ammunition classified type 

items. To view these changes, please see attachment 

for the NAVSUP LOC recommendations. 

Updated.

1. Revise listed DEMIL 

Codes to include Codes: 

B, C, D, E.

2. Revise references to 

“ammunition to read 

“explosive and inert 

ammunition.”

3. Insert additional 

exclusion for Navy as 

follows:

“US Navy explosive and 

inert ammunition (RIC 

NCB; COGs 2D, 2E, 2T, 

4T, 6T, 8S, 8T, 8U) will 

not be subject to 
Enclosure 6, Comment Resolution

ADC 1022, Page 12

PDC 403A Comments

Submitter Response Resolution

automatic disposal.”

4. Air Force AFGLSC just called me with their concern over raising 

current $100 vs. proposed $500 automatic disposal 

threshold dollar value (Pg 8, Reason for Change, Para 

7b of the attached PDF file). He asked whether the 

$500 is per item or per shipment. For example, there 

may be 10 items per shipment then what? Is it still 

$500 or is it $5000.

I would like clarification on the "Detailed ProceduresSCC H and automatic Disposal" section in the proposed 

PDC 403A. 

Specific Reference:

C4.9.3.3.1.1.2. Automatic disposal does not apply to 

the following:

C4.9.3.3.1.1.2.2. Materiel owned by U.S. Army 

Aviation and Missile Command (AMCOM) (RI Code 

B17), or Air Force owned materiel located at depots colocated with an Air Force Logistics Center will not be 

subject to automatic disposal. 

WR-ALC/638 SCMG/407 SCMS:

Do I read this to mean that AF materiel condemned via 

a maintenance action and turned into supply in SCC 

"H" at a collocated DDC dept (Hill, Tinker, WR)will 

not generate an automatic disposal action even though 

the DEMIL or CIIC does not indicate special handling 

required and the Maintenance Organization has 

authorized it release to disposal via signing/stamping 

the SCC tag?

The dollar criteria is 

expressed at the “per 

item” level (consistent 

with valuation of the 

dollar threshold under 

current MILSTRAP and 

DLMS guidance).

5. Army FMS In the past the ILCO's were given the authority to direct 

the FMS customers to local dispose/retain at no charge 

those SDRs in which the discrepant materiel was valued 

$100.00 or less. Subject PDC 403A, Page 8, Section 7, 

para b states:

“b. The current $100 dollar threshold for automatic 

disposal has not been adjusted for inflation or process 

efficiency since established. DLA recommends that a 

$500 threshold would be cost effective for those items 

that qualify for automatic disposal.”

This change does not 

extend authority to the 

ILCO for automatic 

disposal by FMS 

customers. 
Enclosure 6, Comment Resolution

ADC 1022, Page 13

PDC 403A Comments

Submitter Response Resolution

Currently the ILCOs request disposition instructions for 

all SDR discrepant materiel, regardless of $ threshold. 

Do you foresee this changing the near future? Will the 

ILCOs once again, be allowed to determine the 

disposition of materiel, IAW a predetermined threshold, 

without SoS input/concurrence?

6. Army PDC 403A currently includes the following procedures:

AMCOM (RIC=B17) materiel and materiel identified 

by a local stock number (SIC Z) will not be eligible for 

automatic disposal regardless of DEMIL Code, CIIC, or 

Hazardous Type Cargo Code. This materiel will be 

receipted in SCC H (not changed to K as done 

currently) and a SDR submitted to the owner. 

We are looking for clarification of the reference to "SIC 

Z"

The Stock Identification 

Code (SIC) identifies 

what the number in the 

NSN field is, SIC A = 

NSN; SIC B = Service 

Unique P/N; or SIC Z = 

Local Stock Number 

(LSN), there may well be 

other codes, but those are 

the ones we use when the 

inductor has to build a 

QBG record in DSS.

7. Army Army will have to nonconcur due to some issues: 

COMMENTS: NAMI does not currently store at the 

CONUS Depots, nor does NAMI have the resources to 

perform the Log Ops (receipt, storage, issues and depot 

affects MILSTRAP supply procedures for all services. 

If NAMI AJ2 would be required to receive all of these 

SDRs for processing, this would be a massive increase 

in workload. 

Returned to the Army for 

more comprehensive 

response. If nonconcurring with the 

recommendation to use 

AJ2 as the default Army 

owner, an alternative 

procedure/RIC must be 

provided.

8. DLA J33 I've reviewed PDC 403A, and, as mentioned yesterday 

.... like the criteria used (page 4) to exclude SCC "H" 

items from automatic disposal. However, I have a 

question concerning the "Radioactive Hazardous Type 

Cargo Codes: 1 and 4" mentioned (on page 4). Is this 

based on FLIS Table 82? 

 

 We're analyzing all RCP excluded items (thus A5J 

continues to move materiel to DRMO), and, today, DSS 

uses144 different codes to exclude transfers to RCP 

(based on 9 separate categories including CIIC, DEMIL 

and various types Cargo and Hazardous Characteristics 

codes). As you can imagine, I've become 'familiar' with 

the FLIS tables ... But, cannot find a table titled --

Revised to read: Water 

Type Cargo Codes: A 

and 4 (indicating 

radioactive substance)
Enclosure 6, Comment Resolution

ADC 1022, Page 14

PDC 403A Comments

Submitter Response Resolution

"Radioactive Hazardous Type Cargo Codes". Only 

Water Type Cargo Code, and,---

 1 = Aircraft Engines, and 4 = Radioactive 

Materiel (no label required).

It's possible that I missed it, or maybe it's not published 

yet. When you have a chance, could you point me in 

the right direction to solve my mystery? 

Draft ADC 484 Comments:

DRAFT ADC 484/ Comments Subsequent to

Supply PRC Meeting 12

Submitter Response Resolution

1. Marine Corps Headquarters Marine Corps has reviewed the subject 

PDC and concurs with comments. Marine Corps 

wholesale legacy warehousing systems cannot comply 

with DLMC transactional standards in its current stage.

Capability requirements have been levied to develop a 

new system to support the Marine Corps Logistics 

Command (MCLC) business processes.

Currently the Defense Property Accountability System 

(DPAS) is being pursued to accommodate the MCLC 

requirement. The finalized version of this ADC will be 

presented to DPAS for incorporation.

Noted. Suggest further 

discussion with SDR 

System Administrator 

prior to pursuing DPAS 

interface.

2. Army Army concurs (withdrawing prior nonconcurrence 

shown below). 

Previous response:

The Army non-concurs with PDC 403A. We have 

discussed the proposal with the Director of Supply, and 

he supports the non-concur. The principle reason is that 

identification must happen at the receiving site. 

Forwarding the research mission to another location 

will delay identification and consume more DoD man 

hours addressing each item. 

The proposed changes to DOD 4000.25-2M are 

intended to transfer the mission of Depot Returns that 

fall into condition code H and K, Unauthorized Returns

and Unidentifiable Returns the services. However, DoD 

direction has been to move the services out of the depot 

In light of the prior Army 

non-concurrence, this 

ADC no longer 

authorized reporting of 

SDRs using the FSCdescriptive name and 

nomenclature when for 

unidentified materiel.

MILSTRAP procedures 

for researching shipment 

information where receipt 

is not possible due to lack 

of documentation has 

been expanded to include 

the EDA Website
Enclosure 6, Comment Resolution

ADC 1022, Page 15

DRAFT ADC 484/ Comments Subsequent to

Supply PRC Meeting 12

Submitter Response Resolution

and warehouse business. The services for

the most part have divested themselves of the Depot/GS 

infrastructure required to do this mission. We 

understand there is additional workload,

especially during ongoing missions of retrograde and 

return of forces from operational Theaters. The Army is 

committed to working with Defense Logistics Agency 

(DLA) to assist in eliminating the backlog of 

unidentified items at the Depots. 

The data that was received was insufficient and does 

not allow us to formulate an alternative proposal. Some 

missing information that we still

need clarified is the magnitude of materiel attributable 

to the Army retrograde inventory; volume of SDRs 

generated; value of assets; workload, manpower, and 

resource requirements to perform this mission.

Specifically, PDC 403A makes three proposals, and the 

Army non-concurs with all three. 

1)We non-concur with the preferred option because it 

effectively relieves the DLA Depots of the 

responsibility to fully research the unidentified

items and moves the entire responsibility to the other 

Services. 

2) The change to C4.9.3.1 eliminates the responsibility 

to follow the Research steps outlined in C4.9.1.2. The 

best option is an option that reduces the number of 

times an item, or paperwork must be handled.

Transferring responsibility and paperwork increases the 

number of touches, and the expense in manpower to 

DoD. The most efficient option is to research

on receipt, and take action based on the research. To 

facilitate this, the Army would like to see an addition to 

C4.9.1.2 mandating that the depots use

appropriate automated tools such as FLIS, FEDLOG, 

and internet searches of Contract Numbers to identify 

NSNs. It would take less time to perform the search 

than to fill out the "sufficient data" and send it to an 

ICP.

reference archive (for 

new procurement),

Federal Logistics 

Information System 

(FLIS) or WebFLIS data, 

and the IUID Registry.
Enclosure 6, Comment Resolution

ADC 1022, Page 16

DRAFT ADC 484/ Comments Subsequent to

Supply PRC Meeting 12

Submitter Response Resolution

3) We non-concur with the current wording of section 

C4.9.3.1.1. We believe that the Depot must be required 

to conduct the research, then actions for routing the 

SDR will be clear. It is then a service responsibility to 

ensure proper handling and billing occurs for Army 

customers. 

Draft ADC 1022 Comments:

DRAFT ADC 1022

Submitter Response Resolution

1. Air Force AF concurs with the ADC (based on removal of the AF 

exception rule requiring preparation of an SDR vice 

automatic disposal under pre-established criteria).

...don't think this DLMS change gets to the underlying

problems. The underlying problems need to be 

identified and fixed, not try to cover them up with 

actions that cause more work. We're working the

underlying problems in the SDR IPT. 

Noted. ADC updated.