DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

 

 

November 25, 2015

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1182,

Modification of Redistribution Receipt Processing Timeframe (Supply)

The attached change to DLM 4000.25, Defense Logistics Management Standards, and 

DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP) is approved for implementation effective immediately.

 Addressees may direct questions to Mr. Rafael Gonzalez, email: Rafael.Gonzalez@dla.mil; 

or Ms. Mary Jane Johnson, email: Mary.Jane.Johnson@dla.mil. Others may direct questions to 

their Service or Agency designated Supply PRC representative available at

https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp.

 

 

 

DONALD C. PIPP

Director

Defense Logistics Management 

Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)

Joint Physical Inventory Working Group (JPIWG)
Attachment, ADC 1182

Page 1

ATTACHMENT TO ADC 1182

Modification of Redistribution Receipt Processing Timeframe

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Wayne Steiner, DLA Distribution J3-OW, 

wayne.steiner@dla.mil DSN 771-4224

b. Functional POC: Patrick McCormick, DLA Distribution J3, 

pat.mccormick@dla.mil DSN 771-8805

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply, Distribution

b. Primary/Secondary Functional Process: Warehousing, Redistribution Order RDO 

receipt to stow processing standards

3. REFERENCES:

a. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP)

b. DLM 4000.25, Defense Logistics Management Standards, Volume 2, Supply 

Standards and Procedures

c. Approved DLMS Change (ADC) 1124, Revised MILSTRAP and DLMS Time 

Standards for Receipt Processing to Support DODM 4140.01 Policy, dated 7 July 2015

d. DODM 4140.01, Volume 5, DoD Supply Chain Materiel Management Procedures: 

Delivery of Materiel

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change proposes an increase to the current 

MILSTRAP/DLMS receipt processing performance standards, for receipting and storing materiel 

after materiel is turned over by the carrier, from 7 to 10 days on redistribution order (RDO)

receipts. The timeframe for posting materiel receipt to the accountable and the owner record 

remains unchanged (i.e., no later than 5 business days from date materiel is received). 

b. Background:

(1) DODM 4140.01 defines receiving as all actions taken by the receiving

activity from the physical turnover of materiel by a carrier until the on-hand balance of the 

accountable stock record file or in-process receipt file is updated to reflect the received materiel 

as an asset in storage, or the materiel is issued directly from receiving to the customer.
Attachment, ADC 1182

Page 2

(2) ADC 1124 revised receiving time standards to require that materiel receipts 

are posted to the accountable and the owner record no later than 5 business days from the date 

materiel is received. This ADC revises the MILSTRAP and DLMS performance standards to 

allow 10 calendar days for processing and storing redistribution receipt orders instead of 7 

calendar days. Under DLM 4000.25, wholesale receipt processing performance is measured in 

two overlapping time segments. 

(a) The first segment is the time period between the date materiel is 

turned over by the carrier to the designated receiving activity and the date of posting the receipt 

to the total item property record (both accountable and owner records). This segment must be 

completed within 5 business days from date materiel is received.

(b) The second segment is the time period between the date materiel is 

turned over by the carrier to the designated receiving activity and the date stored. This ADC 

revises segment two for redistribution receipts.

(3) MILSTRAP requires that storage activities process and store receipt from 

redistribution within 7 calendar days from date materiel is turned over by the carrier. 

However, historically, DLA operated under a DLMSO-granted MILSTRAP deviation that 

allowed DLA to process redistribution receipts within 10 calendar days, rather than 7 calendar 

days. ADC 1124 (Reference 3.c.), removed this decades-old deviation. DLA Distribution 

requests an increase to the current receipt processing performance standards from 7 days to 10 

calendar days on redistribution receipts to compensate for the removal of the 10 calendar day

deviation granted prior to ADC 1124. Allowing 10 calendar days for redistribution receipts 

will allow DLA Distribution to continue operations without an increase in workforce at DLA 

storage activities.

c. Approved Change in Detail: Revise the MILSTRAP and DLMS performance 

standards to allow 10 calendar days for processing and storing redistribution receipt orders

instead of 7 calendar days.

d. Revisions to DLM 4000.25 Manuals: Revises the MILSTRAP Chapter 4 and 

DLMS, Volume 2, Chapter 13, performance standards for processing receipts, as shown in the 

enclosure.

5. REASON FOR CHANGE: This change supports current operations at DLA Distribution 

Centers and avoids an increase in workforce at DLA Distribution storage facilities. ADC 1124 

removed the decades-old deviation allowing storage activities to process receipts for 

redistribution orders, to include storing the materiel, within 10 days rather than 7. DLA 

Distribution modeled the change and found it resulted in less than acceptable performance at 

25 percent (6 of 24) of their distribution centers. DLA Distribution’s assumption is that in 

order to achieve acceptable performance levels, a higher level of manpower would need to be 

applied at six sites. DLA Distribution has been working and staffing to achieve a 10 day 

standard for several years without impacting the customer, and this change supports 

continuation of that process and performance standard. 
Attachment, ADC 1182

Page 3

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Updates MILSTRAP and DLMS performance standards for processing 

receipts for redistribution orders and avoids an increase in workforce at DLA storage facilities.

b. Disadvantages: There are no known disadvantages.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Effective immediately

upon approval/release of ADC.

8. IMPACT:

a. New DLMS Data Elements: There are no new DLMS data elements.

b. Changes to DLMS Data Elements: There are no changes to existing DLMS data 

elements.

c. Automated Information Systems (AIS): Components’ wholesale receiving function 

should ensure that their systems support the revised performance timeframes.

d. Transaction Services: There are no changes to current transaction flows and 

mappings through DAAS.

e. Non-DLM 4000.25 Series Publications: None identified. Components must update 

their Component-level publications if required.

9. Proposed DLMS Change (PDC) 1182 Staffing Response/Comment Table:

Originator Response/Comment Disposition

1. Air Force Concur without comment. Noted.

2. Army Concur without comment. Noted.

3. DLA Concur without comment. Noted.

4. Transaction 

Services

N/A Noted.

5. USMC Concur without comment. Noted

6. Navy Concur without comment Noted

7. USTRANSCOM Abstain Noted

Enclosure
Enclosure, ADC 1182

Page 1

ENCLOSURE TO ADC 1182

Revise MILSTRAP and DLMS Manuals as shown (changes are identified by bold, red italics or 

double strikethrough) 

A. Revise DLM 4000.25-2, MILSTRAP, Chapter 4, C4.6., Time Standards For Processing 

Receipts, as follows:

[Preceding text not shown]

C4.6. TIME STANDARDS FOR PROCESSING RECEIPTS 

C4.6.1. One objective of the Department of Defense wholesale receipt processing 

performance is to process receipts and show them with minimal delay on both the accountable 

and owner records. Wholesale receipt processing performance is measured in two overlapping 

time segments: 

C4.6.1.1. The first segment is the time period between the date materiel is turned 

over by the carrier to the designated receiving activity and the date of posting the receipt to the 

total item property record (both accountable and owner records). 

C4.6.1.2. The second segment is the time period between the date materiel is 

turned over by the carrier to the designated receiving activity and the date stored. Materiel is 

considered to be stored when it reaches the first location (either temporary or permanent) where 

actual storage control exists through locator data and the materiel can be issued without delay in 

response to materiel release documentation. 

C4.6.2. Performance standards for processing receipts through these time segments are 

as follows: 

C4.6.2.1. Segment One. Materiel receipt ismust be posted to the accountable and 

the owner record no later than 5 business days from date materiel is received. 

C4.6.2.2. Segment Two

C4.6.2.2.1. Receipt from new procurement and redistribution will be 

receipted and stored within 7 calendar days from the date materiel is turned over by the carrier. 

C4.6.2.2.2. All other receipts, to include receipts from redistribution,

will be receipted and stored within 10 calendar days from the date materiel is turned over by the 

carrier. 
Enclosure, ADC 1182

Page 2

B. Revise DLMS, Volume 2, Chapter 13, C13.2.6., Time Standards for Processing Receipts, 

as follows:

[Proceeding text not shown]

C13.2.6. Time Standards for Processing Receipts 

C13.2.6.1. Purpose. The Department of Defense measures wholesale receipt processing 

performance in terms of the goal to process receipts and show them with minimal delay on both 

the accountable and owner records. Wholesale receipt processing performance is measured in 

two overlapping segments: 

C13.2.6.1.1. The first segment is the time period between the date materiel is 

turned over by the carrier to the designated receiving activity and the date of posting the receipt 

to the total item property records (both accountable and owner records).

C13.2.6.1.2. The second segment is the time period between the date materiel is 

turned over by the carrier to the designated receiving activity and the date stored. Materiel is 

considered to be stored when it reaches the first location (either temporary or permanent) where 

actual storage control exists through locator data and the materiel can be issued without delay in 

response to materiel release documentation. 

C13.2.6.2. Processing Standards. Performance standards for processing receipts through 

these time segments are as follows: 

C13.2.6.2.1. Segment One. Materiel receipt ismust be posted to the accountable 

and the owner record no later than 5 business days from date materiel is received. 

C13.2.6.2.2. Segment Two

C13.2.6.2.2.1. Receipt from new procurement and redistribution will be 

receipted and stored within 7 calendar days from the date materiel is turned over by the carrier. 

C13.2.6.2.2.2 All other receipts, to include receipts from redistribution,

will be receipted and stored within 10 calendar days from the date materiel is turned over by the 

carrier.