DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

March 25, 2021

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Standards Change (ADC) 1375, Revision to Reject Advice Code 

Definition in Support of Warehouse Management System (WMS) (Supply)

The attached change to DoD Enterprise Business Standards, as outlined in the 

attachment, is approved for implementation.

Addressees may direct questions to Mr. Rafael Gonzalez, Administrator e-mail: 

EBSO.Supply@dla.mil. Others must contact their designated PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

THOMAS A. DELANEY 

Director, Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1375

Page 1

ADC 1375

Revision to Reject Advice Code Definition in Support of WMS

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Erin Fowles, DLA Information Operations J6 Project Management, 

e-mail: Erin.Fowles@dla.mil. 

b. Functional POC: Joshua Braxton, DLA Distribution HQ J4 Receiving, e-mail: 

Joshua.Braxton@dla.mil. 

2. REFERENCES:

a. DLM, Volume 2, Supply Standards and Procedures, Appendix 2.8, Reject Advice 

Codes

b. DLM, Volume 1, Concepts and Procedures, Chapter 4, Functional Application Errors

3. APPROVED CHANGE:

a. Brief Overview of Change: This change revises the definition of Reject Advice 

Code “AI” to include call/order number, contract line-item number (CLIN), and/or sub-contract 

line-item number (sub-CLIN). 

b. Background: DLA is in the process of migrating to a Systems Applications & 

Products (SAP)-based commercial out-of-the-box software to replace the Distribution Standard 

System (DSS). For the migration process, DLA wants to automate some of the existing manual 

transaction and further validate procedures and practices. This change will enhance automation 

of due-in violations processes, specifically, automatic rejection of DLMS 527D Due-in (legacy 

document identifier code DU), when data is missing or invalid, using the DLMS 824R Reject 

Advice transaction and the appropriate reject advice code. 

c. Approved Change in Detail: Revise the definition of the Reject Advice Code “AI”

as shown in paragraph 4.d. DoD Components and DAAS may use Reject Code “AI” when a 

given DLMS 527D Prepositioned Materiel Receipt (PMR) contains an invalid PIIN/PIID, 

call/order number, CLIN, and/or sub CLIN (References 2.a. and 2.b.). The intent is to clarify the 

current definition and not to change its current use and/or business rules. When a DoD 

Component receives a DLMS 824 Reject Advice transaction with Reject Advice Code “AI,” the 

expectation is to perform corrective actions and re-transmit.
Attachment, ADC 1375

Page 2

d. Revisions to Defense Logistics Manuals: Revise DLM 4000.25, Volume 2, 

Appendix 2.8 Reject Advice Codes as follows: 

AI Rejected. Procurement instrument identifier (PIID) (contract number), 

call/order number, contract line-item number (CLIN), and/or sub-CLIN is invalid or 

blank.

e. Approved Transaction Flow: No known changes to transaction flows.

f. Alternatives: N/A

4. REASON FOR CHANGE: This revision eliminates the need to implement several reject 

codes to address all the components of the PIID when the original intent was to consolidate all 

into one.

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Standardizes procedures for communicating PMR violations back to the 

source system.

b. Disadvantages: None

6. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: ICP systems will be able to receive and understand the DLMS 824R Reject 

Advice transaction (legacy DIC DZG). 

7. ESTIMATED TIMELINE/IMPLEMENTATION TARGET: There are no system 

changes expected. The updated definition will be available upon approval. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: N/A

9. IMPACT: 

a. New/Changed Data Elements: None.

b. Automated Information Systems (AIS): None.

c. Defense Automatic Addressing System (DAAS): No impact

d. Non-DLM Publications: DoD Components must review and update any internal 

guidance, as appropriate, to comply with procedures delineated in this DLMS change.
Attachment, ADC 1375

Page 3

10. PDC 1375 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS None. None. 

2. DLA Concurs with comment.

Comment:

Functional POC (Joshua Braxton) for your 

consideration.

New Procurement arrives at the DLA Distribution 

Centers with a numeral value in the 9th position of 

the contract. We have received several new 

procurement receipts in the OT format. Employees 

are using workarounds such as reformatting the 

contract number or use a document number to 

process the receipts. See the attachment “Other 

Transaction” pdf, page 23 has the following:

“Federal Procurement Reporting 

The Government team must continue to record 

Research OTs in the Defense Assistance Awards 

Data System (DAADS). The Government team must 

continue to report Prototype OTs in the Federal 

Procurement Data System-Next Generation located at 

https://www.fpds.gov. Research OTs must identify 

the 9th position of the award number as a "3", and 

Prototype OTs must identify the 9th position of the 

award number as a "9". The other positions of the 

award number and modifications will be assigned the 

same as procurement contracts.”

Noted.

Response:

This is outside of the 

scope of this change. 

This is a known system 

limitation in DLA DSS.

3. ODASD(Log

istics)

Concurs as written. As noted.

4. US Air Force Concurs as written. As noted.

5. US Army Concurs as written. As noted.

6. USMC Concurs as written. As noted.

7. US Navy Concurs as written. As noted.