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ATTACHMENT TO ADC 395 

Request for New Transportation Activity Processing Supply Status Code 

1. ORIGINATOR: 

a. Service/Agency: Department of the Air Force, Cargo Movement Operations System 

(CMOS)

b. Originator: 754th ELSG/ILT, COMM (334) 416-2501 (DSN 596)

2. FUNCTIONAL AREA: 

a. Primary: Supply 

b. Secondary: Transportation 

3. REFERENCES: 

a. DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP), Chapter 2, Appendix 2.16, Status Codes

b. DoD 4000.25-M, Defense Logistics Management System (DLMS), Volume 3, 

Chapter 2, Retail Transportation and Supply Interchange

c. PDC 410, Request for New Transportation Activity Processing Supply Status Code 

(Supply/Transportation), June 10, 2010. 

4. REQUESTED CHANGE: 

a. Description of change: To authorize the use of supply status code “BX” to report 

property that has not arrived at the servicing transportation activity, but the prepositioned data 

has been received via DS 940R, Materiel Release, transaction from supply. 

b. Background: Under the Retail Transportation and Supply Interchange procedures 

documented in DoD 4000.25-M, Volume 3, Chapter 2, the supply system generates and sends a 

DS 940R transaction or MILS equivalent to the servicing transportation activity to preposition 

the supply data in the transportation system in advance of actual cargo arrival. The prepositioned 

data is used to in-check the item for shipment. Based on internal triggers within the supply 

system, the supply activity can later generate a DS 940R (DIC AF6) to request follow-up status 

on the shipment, when they have not received a supply status message indicating that the item 

was in-checked by transportation. In the DS 945A, Materiel Release Advice, (AE6) response 

from transportation, the supply status code “BX” will be used to report that the property has not 

arrived, but prepositioned data is on-hand. This will alert the supply activity to either verify 

release of the property to transportation or search for the missing property. 
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c. Procedures: Currently the servicing transportation activity can send back a DS 945A 

with supply status code of “BA” in reply to an inquiry about whether the shipment has been inchecked by transportation. According to DOD 4000.25-1M, App. 2.16, status code “BA” 

indicates “item being processed for release and shipment”. A status code of “BF” is sent if 

transportation has no record of the document requested by the inquiry. However, if the item for 

shipment has not yet arrived at the servicing transportation activity from supply, but 

transportation has a prepositioned data on hand matching the inquiry, there is no specific code to 

indicate that status. Use of “BF” would not be an accurate portrayal of what the potential 

problem may be. The approved code “BX” with associated explanation and procedures for use 

follows. 

(1) Revise DoD 4000.25-1-M, Appendix 2.16, Status Codes (MILSTRIP), to authorize 

the use of Status Code “BX”, currently “Reserved”, with explanation as provided 

below. See attachment 1 for revised Appendix entry. 

Code Explanation

BX Transportation activity has received pre-positioned data on 

item for shipment from supply activity; item not yet arrived 

at transportation activity for in-check (Servicing retail 

transportation activity response to retail supply activity 

request for materiel release status for use with DI AE6/AEJ 

only). 

(2) Revise procedures in DoD 4000.25-M, DLMS, Volume 3, Chapter 2, Retail 

Transportation and Supply Receipt and Acknowledgement Interface as shown in bold 

font, below. 

C2.3.5.4.3. To report the applicable supply status code, LQ = “81” and LQ02 = 

authorized code values from DOD 4000.25-1-M, Appendix 2.16. Typical status 

codes that may be reported by transportation are “BA” to denote the item is being 

processed for release and shipment (inchecked) or “BF” to denote that transportation 

has no record of the document for the follow-up request, or “BX” to denote that 

pre-positioned data on the item for shipment was received from supply but the 

item has not yet arrived at the transportation activity for in-check. When 

providing a “BA” status, G6201 = “17” and G6202 = estimated shipping date in 

CCYYMMDD format. 

   

5. REASON FOR CHANGE: The proposed supply status code BX allows the transportation 

activity to report a more detailed supply status in response to a follow-up inquiry from supply. 

When using the standardized EDI transactions of the Retail Transportation/Supply interchange, 

pre-positioned release order data can be sent to transportation by supply using DS 940R. If an 

item requiring shipment is in-transit between the supply operation and the transportation activity 

that will do the shipping, the options for reporting the status (by transportation) back to supply 

are limited using the available status codes (e.g., status code BA: “item being processed for 

shipment”). The status code “BX” provides transportation with a more descriptive status 
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message back to supply, to report that the item for shipment has not yet arrived at the 

transportation activity for in-check. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: A clearer description of the status of items for shipment can be provided to 

supply and other stakeholders by transportation using the supply status code “BX”. This applies 

when moving items from supply to transportation for shipment using the previously approved 

standardized Retail Transportation/Supply Interchange. 

b. Disadvantages: Transportation and supply information systems may require code and/or 

table changes in order to accommodate the use of the supply status code “BX”. 

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: CMOS is targeting 

calendar year 2012 for implementation of this capability. Supply systems interfacing with 

CMOS will need to be able to accept the new status code when CMOS implements.

8. IMPACT: 

a. New DLMS Data Elements: None. 

b. Changes to DLMS Data Elements: None. 

c. CMOS: Add new status code to supply status business process. 

d. Supply Systems: Only for those systems implementing the Retail Transportation and 

Supply Interchange: Add new status code to supply status business process. 

e. IGC: Add new supply status code to reference table. 

f. DAASC/Navy: DAASC conducted a four-year history search and identified fourteen 

transactions, all of which belonged to Navy, which used the “BX” status code. 

Subsequent analysis by Naval Supply Systems Command (NAVSUP) confirmed that the 

usage of the “BX” status code was entered erroneously on a limited number of 

transactions, and it is not an official Navy usage of "BX". Based on this combined 

analysis by DAASC and NAVSUP, DLMSO confirmed that the “BX” status code is 

available for use as proposed by this DLMS change. 
Attachment 1 

Attachment 1, Excerpt from DoD 4000.25-1-M, October 2007, Appendix 2.16. 

Requisition Transaction Status Codes 

CODE EXPLANATION

BW Your SAP requisition containing this document number has been 

received by the ILCO and submitted to the supply system. A 

current ESD is not presently available but will be provided by 

subsequent status transactions. (May be used by ILCOs in 

acknowledging requisition receipt or in reply to followup when 

ESDs are not available.) 

BX Reserved. Transportation activity has received pre-positioned data 

on item for shipment from supply activity; item not yet arrived at 

transportation activity for in-check (Servicing retail transportation 

activity response to retail supply activity request for materiel 

release status for use with DI AE6/AEJ only). 

BY Depot/storage has previously denied the MRO by DI A6_. 

(Depot/storage activity response to ICP request for MRO status, for 

use with DI AE6 only.) 

 
Attachment 2 

Attachment 2, Excerpt from DoD 4000.25-M, Volume 3, Chapter 2, Retail Transportation 

and Supply Interchange (Stock and Non-Stock Shipments) 

C2.3.5.4.3. To report the applicable supply status code, LQ01 = “81” and 

LQ02 = authorized code values from DOD 4000.25-1-M, Appendix 2.16. Typical status codes 

that may be reported by transportation are “BA” to denote the item is being processed for release 

and shipment (inchecked), or “BF” to denote that transportation has no record of the document 

for the follow-up request, or “BX” to indicate that pre-positioned data on the item for shipment 

was received from supply but the item has not yet arrived at the transportation activity for incheck. When providing a “BA” status, G6201 = “17” and G6202 = estimated shipping date in 

CCYYMMDD format. 

C2.3.5.4.4. To report a transportation hold and delay status, LQ01 = “AK” 

and LQ02 = “1”; LQ01 = “BC” and LQ02 = authorized code values from the Transportation 

Hold Code table located in the Transportation Management Distribution System (TMDS) at the 

following web address: https://wwwtmds.c2.amc.af.mil/TMDS/dtr_index.xsql; G6201 = “17” 

and G6202 = estimated shipping date in CCYYMMDD format. 
Attachment 3 

Attachment 3, Comment Resolution 

Item # Received From Comments Resolution/Remarks 

1. DLA Concurs. None required. 

2. Navy Concurs with PDC 410 as written and 

submits no additional changes or 

amendments. 

None required. 

3. Marine Corps Concurs with comments. 

While the Marine Corps concurs with 

the use of this code to support this 

process for the Air Force, USMC 

legacy systems are not programmed to 

generate/accept the BX transportation 

activity processing supply status code 

and transactions utilizing this code 

will not process. 

Currently, the Marine Corps has no 

plans to implement this process or the 

BX transportation activity processing 

supply status code in its legacy supply 

and distribution systems. 

DLMSO understands that 

Marine Corps will not 

implement this change in 

their legacy systems. HQ 

Marine Corps confirmed in 

subsequent dialogue that 

GCSS-MC will implement 

the ADC 316D interchange 

with CMOS when they 

implement their overall 

ADC 316 interface. The 

GCSS-MC implementation 

date is undetermined at this 

time. 

4. USTRANSCOM Concurs. None required. 

5. WAWF Concurs. None required. 

6. Air Force Concurs with PDC 410 without 

comments. 

None required. 

7. Army (JMC) Concurs. None required.