DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

November 25, 2015

MEMORANDUM FOR SUPPLY, SUPPLY DISCREPANCY REPORT (SDR) AND FINANCE 

PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1084, 

New Procedures for Non-Manager Owned Suspended Stock Stored in DLA 

Distribution Locations (DLMS/SDR/Stock Readiness)

The attached change to DLM 4000.25, Defense Logistics Management Standards is approved 

for joint implementation by DLA’s Enterprise Business System (EBS), Distribution Standard System 

(DSS), and Transaction Services in first quarter fiscal year 2017 in conjunction with the 

implementation of ADC 1045. Other Components are authorized staggered implementation with 

target date no later than 2019. The updated DLMS Implementation Conventions (IC) will be posted 

to the Defense Logistics Management Standards Office Web at www.dla.mil/j6/dlmso/elibrary/TransFormats/140_997.asp within 10 days from the above date.

Addressees may direct questions to Ms. Ellen Hilert, DOD SDR System Administrator, 

email: ellen.hilert@dla.mil; Mr. Ben Breen, SDR Alternate, e-mail: benjamin.breen@dla.mil; or Mr. 

Robert Hammond, Finance PRC Chair, e-mail: financehq@dla.mil. Others must contact their 

Component designated representative available at: 

https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp.

 

DONALD C. PIPP

 Director

 Defense Logistics Management 

Standards Office

Attachment

As stated

cc: 

ODASD(SCI)

JPIWG

Defense Stock Readiness Group

Defense Packaging Policy Group
Attachment, ADC 1084

Page 1

Attachment to ADC 1084

New Procedures for Non-Manager Owned Suspended Stock Stored in

DLA Distribution Locations

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC:

(1) Jackie Salus, Defense Logistics Agency (DLA) HQ, J344, 703-767-2686, 

jacquelyn.salus@dla.mil

(2) Defense Logistics Management Standards Office, Ellen Hilert, DOD SDR System 

Administrator, (703) 767-0676, ellen.hilert@dla.mil

b. Functional POC: DLA, Land & Maritime—BATA, (614) 692-4631 and DLA, Distribution 

J4, (717) 770-4849

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Finance

b. Primary/Secondary Functional Process: Stock Readiness/Supply Discrepancy Report 

3. REFERENCES:

a. ADC 1126, Revised Supply Discrepancy Report (SDR) Routing Rules for Non-Manager 

Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers, January 13, 2015

b. Approved DLMS Change 1045, Revise the DLMS Stock Screening Request, Storage 

Quality Control Report (SQCR) and Associated Replies to Add Capability for Transmission via new 

Stock Screening Request (WebSS) and WebSQCR Modules and Administrative Updates, November 

18, 2015

c. ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of 

Accounting (SLOA)/Accounting Classification, September 18, 2013

d. Proposed DLMS Change (PDC) 1166, Mandatory Prepositioned Materiel Receipt (PMR) 

for Processing of Materiel Release Orders (MRO) under Ship-In-Place Procedures and Associated 

Rejection of MROs lacking prior PMR using DLMS 824R Reject Advice, August 11, 2015

e. ADC 435, DLMS Revisions for Standard Financial Information Structure (SFIS), October 3, 

2011

f. ADC 1043A, Revised Procedures for DOD SLOA/Accounting Classification to Support 

Transaction Rejection Requirements, August 20, 2014

g. DLM 4000.25, Defense Logistics Management Standards, Volume 2, Supply Standards and 

Procedures, Chapter 17, Supply Discrepancy Procedures and Volume 4, Military Standard Billing

System - Finance
Attachment, ADC 1084

Page 2

h. DLM 4000.25, Defense Logistics Management Standards, Volume 2, Supply Standards and 

Procedures, Chapter 21, Stock Readiness Program

i. Joint Instruction DLAI 4145.4/AR 740-3/AFMAN 23-125(IP)/NAVSUPINST 4400.100A / 

MCO 4450.15A, Stock Readiness

4. APPROVED CHANGE(S): There are no significant substantive changes since staffing of the 

proposed change. Revisions are highlighted in green. 

a. Brief Overview of Change: This change allows credit to be issued for non-manager owned 

suspended stock stored at a DLA Distribution location when a stock screening request results in 

identification of non-compliant materiel. This change leverages existing procedures for processing of 

the Stock Screening Request, Storage Quality Control Report (SQCR), SDR, and Materiel Release 

Order (MRO) to accomplish the necessary steps to recognize, suspend, provide notification of 

suspected non-conforming materiel, provide credit to the materiel owner if the materiel is determined 

to be non-compliant, and transfer ownership to the manager—all with minimal system impact to 

existing systems and procedures.

b. Background:

(1) General 

(a) When a materiel manager submits a Stock Screening Request to DLA 

Distribution Centers, all stock under DLA Distribution visibility is screened regardless of ownership. 

The manager may request the stock screening action during evaluation of a product quality deficiency 

report or other suspected contractor non-compliance. The stock screening action is systemically 

directed to all locations using DLA’s Distribution Standard System (DSS), including industrial 

activities and partner sites, simultaneously. When a stock screening action results in identification of 

suspected non-compliant materiel in storage, stock is suspended (using a DLMS 947I/Document 

Identifier Code (DIC) DAC Inventory Adjustment) and an SQCR, DD 1225 (Document Type 5), is 

sent to the owner(s) for disposition. Materiel owners do not have visibility of why their materiel is 

suspended, so they cannot provide disposition and the materiel remains in a suspended condition. 

Furthermore, when this materiel is non-compliant, owners do not have recourse for action against the 

contractor, since the materiel was bought under the managing Service/Agency contract. The managing 

Service/Agency is the contracting authority and has the responsibility to negotiate returns/credit with 

the contractor. 

(b) The procedures approved in this change closely align with comparable 

procedures approved under ADC 1126 (Reference 3.a.). This change revises routing rules and 

provides improved procedures for processing “receipt notification” SDRs for materiel suspended upon 

receipt based upon manager-provided screening criteria. The approved procedures will facilitate return 

of suspended suspect materiel to the item manager responsible for the screening action and subsequent 

reimbursement for the current owner using defined business rules. 

(c) This change employs the enhanced procedures for stock screening and 

storage quality control reports documented under ADC 1045 (Reference 3.b.). ADC 1045 updated the 

Stock Screening Request (DLMS 842C/I), Stock Screening Reply (DLMS 842C/R), Storage Quality 

Control Report (DLMS 842S/Q), and Storage Quality Control Report Reply (842S/R) transactions to 

include new and revised data content to enhance the functionality of the transaction exchange and 

adopt a new Web-supported application at Transaction Services. The intent of ADC 1045 is to expand 

the DLMS user community for these transactions beyond DLA supply chains and DLA Distribution 
Attachment, ADC 1084

Page 3

Centers. Currently, these DLMS transactions are only exchanged between the DLA supply chains, 

using Enterprise Business System (EBS), and DLA Distribution Centers, using DSS. Implementation 

of ADC 1045 will enhance communication of SQCR information between the owner/manager and 

storage activity by allowing interim reply capabilities, including a status updated from the storage 

activity. ADC 1045 serves as a foundation for the new procedures documented in this ADC 1084. 

(2) Constructed Document Number. The procedures discussed in this change allow 

the use of a constructed document number. A constructed document number is a document number 

created and used in place of the original requisition number when the original number cannot be 

determined. Under current procedures, a constructed document number may be employed in reporting 

selected product quality and supply discrepancies (e.g., a concealed shortage or wrong item in a sealed 

vendor pack not identified during receipt). A constructed document number is identified by the letter 

U in the first position of the document number serial number. Under DLMS, a constructed document 

number is also identified through the use of a utilization code (a discrete data element established as a 

DLMS enhancement to break out embedded codes from within the document number).

(3) Standard Line of Accounting (SLOA)/Accounting Classification. ADC 1043 

(Reference 3.c.) added discrete SLOA/Accounting Classification data elements to logistics transactions 

with financial implications to implement SLOA within DLMS. The requirement was extended to 

SDRs where the original SLOA/Accounting Classification data is not previously provided due to the 

use of a constructed document number. Because the SQCR must also support use of a constructed 

document number, SLOA/Accounting Classification data content must now be added to the SQCR. 

(4) Ship-in-Place. The procedures discussed in this change require “ship-in-place,”

(also known as “ship-to-self”) processing. This terminology applies to an MRO sent to a storage 

activity solely to change the ownership without physically moving the materiel. In order to accomplish 

this, the MRO ship-to DoDAAC identifies the current storage activity DoDAAC. The DSS will 

recognize that no physical shipment is required and materiel will remain in its current storage location. 

Under PDC 1166 (Reference 3.d.), a prepositioned materiel receipt (PMR) must be provided for shipin-place. The document number on the MRO will match the PMR, ensuring that materiel is transferred 

to the correct new owner account. 

c. Approved Change in Detail:

(1) The following procedures will allow credit to be issued to non-manager owned nonconforming stock stored in a DLA Distribution Standard System (DSS) account. These step-by-step 

procedures coincide with the transaction flow diagram in Enclosure 1:

Step 1 (Existing Procedure) – The item manager becomes aware of a suspected 

deficiency by customer submission of a PQDR or other triggering event.

Step 2 (Existing Procedure) - The manager submits a Stock Screening Request using 

DLMS 842C/I (WebSS may be used to prepare the Stock Screening Request under PDC 

1045 (Reference 3.b.) to DLA Distribution locations for suspected non-conforming 

materiel. This applies to all storage activities using DLA DSS, including industrial 

activities and partner sites. 

Step 3 (Existing Procedure) - DLA Distribution locations receive the Stock Screening 

Request and build the workload requirement in DSS. 
Attachment, ADC 1084

Page 4

Step 4 (Existing Procedure) - DLA Distribution locations conduct the requested 

inspection. Screening applies to wholesale and below wholesale stock, regardless of 

ownership. When materiel matching the screening request criteria is identified, the 

materiel is suspended in Supply Condition Code J, L, or Q using a Dual Inventory 

Adjustment (Condition Transfer), DLMS 947I.

Step 5 (Existing Procedure) - DLA Distribution locations prepare the Stock Screening

Reply using the DLMS 842C/R.

Step 6 (New Procedure) - DLA Distribution locations prepare SQCR to the item 

manager (action copy) with Action Code 4A and to all non-managing owners (info 

copy) using DLMS 842S/Q transaction. The Stock Screening Request Number is 

perpetuated on the SQCR. This step is repeated for each owner. (Under current 

procedures the SQCR is sent to the materiel owner only, regardless of the item 

manager.)

Step 7 (New Procedure) - DSS will send one transaction with two To activities. 

WebSQCR will route appropriately.

Step 8 (Existing Procedure) - The manager completes investigation and determines if 

the non-compliance is valid.

Step 9 (New Procedure) - If the suspected non-compliance is not valid (materiel is in 

fact conforming), the manager will provide the SQCR reply using DLMS 842S/R or 

WebSQCR to the storage location indicating that the materiel, regardless of ownership, 

may be used as is and its condition must be upgraded to its original supply condition 

code (Reply Codes 130 and 134). Each owner will receive a copy of the reply through 

WebSQCR. 

Step 10 (Existing Procedure) - DSS will upgrade the materiel to the original supply 

condition code.

Step 11 (New Procedure) - DSS will generate an SCCR completion notice (Transaction 

Set Purpose Code CN) transaction (including applicable Reply Code 410, 411, or 412). 

Step 12 (New Procedure) - If the suspected non-compliance is valid (materiel is nonconforming), the manager will submit an interim response SQCR using DLMS 842S/R 

or WebSQCR to obtain the original requisition number(s) from the owners and to 

request the owners create a ship-in-place MRO using the manager provided document 

number(s). The reply will include interim Reply Code 523 (Return materiel to manager 

at current location).

Step 13 (New Procedure) - The manager will generate a PMR using DLMS 527D to the 

storage location to ensure the materiel will be receipted correctly to the new owner. 

The PMR will include the WebSQCR Control Number and Product Quality Deficiency 

Report (PQDR) Report Control Number (RCN) for cross reference. The PMR quantity 

will match the quantity on the owner SQCR.

Step 14 (New Procedure) - The owner(s) will submit an MRO (DLMS 940R/Document 

Identifier Code (DIC) A5_) to the distribution center storing the materiel identifying 

that distribution center’s DoDAAC as the ship-to activity. The result of this process is 
Attachment, ADC 1084

Page 5

ownership transfer with all the necessary transactions for compliance/auditability 

without physical movement of the materiel. The quantity indicated on the MRO must 

match the quantity indicated on the info-only SQCR.

Step 15 (New Procedure) - The owner(s) will reply to the SQCR to provide document 

number(s) for credit using interim Reply Code 524 (Materiel returned at current 

location for credit). If owners cannot provide the original requisition number(s), they 

can provide a constructed document number and fund code under MILSBILLS

procedures. 

Step 16 (Existing Procedure) - The storage activity processes the owner’s ship-in-place

MRO and moves the materiel to the manager’s ownership.

Step 17 (Existing Procedure) - The storage activity systemically confirms processing of 

the MRO to the owner using DLMS 945A/DIC AR_ or DLMS 867I/DIC D7_) and 

generates a receipt to the manager based upon the PMR for transfer of ownership using 

DLMS 527R/DIC D6_.

Step 18 (New Procedure) - DSS systemically generates an SQCR Correction 

(Transaction Set Purpose Code CO) with Action Code 4B to update ownership and 

quantity based on the PMR identification of the applicable SQCR and posting of the 

associated receipt. 

Step 19 (New Procedure) - The manager receives the SQCR with Action Code 4B

indicating the materiel was transferred to the manager’s ownership. WebSQCR sends 

an info copy to the original owner.

Step 20 (Existing Procedure) - The manager processes a receipt against the PMR due in.

Step 21 (New Procedure) - The manager validates transfer of ownership and processes 

credit to owner using document number(s) provided by the owner interim reply 

response.

Step 22 (New Procedure) - Manager provides an SQCR Reply with disposition 

instructions, potentially to return materiel to contractor, ship to DLA Disposition 

Services, or otherwise dispose of materiel. Credit memo is sent on final reply. 

WebSQCR sends an info copy to the original owner.

Step 23 (Existing Procedure) - Manager sends a DLMS 940R (MRO or DRO) to storage 

activity for materiel disposition.

Step 24 (Existing Procedure) - DSS receives disposition instructions in an SQCR reply 

and associated MRO/DRO and processes accordingly.

Step 25 (New Procedure) - DSS systemically generates a completion notice 

(Transaction Set Purpose Code CN) transactions to the owner and manager.

(2) PMR data. The PMR requires updating to include a data field for the WebSQCR 

number. 
Attachment, ADC 1084

Page 6

(3) SDR Action Code

(a) Each SQCR directed to the manager (with information copy to the owner) 

under these procedures will include Action Code 4A (manager disposition requested for non-manager 

owned suspended stock per receipt screening; no action by owner pending item manager response).

(b) When materiel is found to be non-conforming, the manager generates the 

PMR and the owner submits a ship-in-place MRO. Once the receipt associated with the ship-in-place 

MRO is processed in DSS, then DSS will systemically create an SQCR Correction (CO) identifying 

the updated ownership for the receipt quantity with Action Code 4B (action transferred to manager 

subsequent to return of non-manager owned suspended materiel to the manager). The systemic SCQR 

CO is triggered in DSS by the presence of the WebSQCR number on the PMR and associated receipt 

and the full quantity indicated on the owners info-only SQCR and the MRO. If the WebSQCR number 

is not present/does not match or the quantity does not match, the MRO will be rejected and the owner 

must resubmit with the correct information. A separate PDC will be provided to create the capability 

to reject an MRO or PMR.

(4) DSS. A system change is required to ensure DSS does not change the SQCR status 

when Reply Codes 523 and 524 are used on interim replies.

(5) SLOA/Accounting Classification Data Content

(a) Pending full implementation of SLOA/Accounting Classification capability 

across DOD logistics processes, WebSQCR will be responsible for populating the data elements 

available from the SFIS Fund Code to Fund Account Conversion Table (refer to ADC 435, ADC 1043 

and ADC 1043A (References 3.e., 3.c., and 3.f.), When a constructed document number is provided in 

the owner SQCR reply, WebSQCR will match to the SFIS Fund Code to Fund Account Conversion 

table to extract the following data elements based upon Service/Agency Code (in the first position of 

the document number DoDAAC representing the credit-to DoDAAC) and Fund Code.

1. Department Regular Code

2. Department Transfer Code

3. Main Account Code

4. Sub-Account Code

5. Treasury Sub Class. This data element is not currently available in 

the SFIS Fund Code to Fund Account Conversion Table. 

6. Sub-Allocation

7. Availability Type Code

8. Beginning Period of Availability/Program Year. If Availability Type 

Code X (no year funds) is identified in the SFIS Fund Code to Fund Account Conversion Table for the

line of accounting, then the date provided will be interpreted as the Program Year and the Ending 

Period of Available will not apply.
Attachment, ADC 1084

Page 7

9. Ending Period of Availability. Not applicable if Availability Type 

Code X is identified (refer to Beginning Period of Availability above).

(b) The population of SLOA data elements from the SFIS Fund Code to Fund 

Account Conversion Table will be necessary for SQCR reply transactions processing through 

WebSQCR and for replies being created via the web. However, if the SQCR reply is provided 

transactionally, the SLOA data may be populated by the originating system. When this occurs, it will 

be necessary to validate that the content matches the SFIS Fund Code to Fund Account Conversion 

Table for the fund code and the listed data elements. If any of the data elements populated on the 

transaction do not match the table, then the SQCR reply must be rejected. WebSQCR will reject 

incoming SQCR transactions that contain mismatched SLOA data elements using Reply Code 943 and 

clarifying remarks: “Discrete values for the SLOA data elements in the transaction do not match data 

elements from the SFIS Fund Code to Fund Account Conversion Table for the Fund Code cited in the 

transaction.” The remaining SLOA/Accounting data elements identified in the SQCR transaction 

(Enclosure 3) will not be available for initial implementation of WebSQCR. These are the subset of 

SLOA/Accounting data elements that may vary by transaction and, therefore, cannot be carried in the 

SFIS Fund Code to Fund Account Conversion Table in association with the Fund Code. However 

placeholders will be established in the WebSQCR database for future implementation and the DLMS 

Implementation Convention (IC) will identify these elements as deferred.

Staffing Note: Components were asked to verify that SLOA data elements that are not contained on 

the SFIS Fund Code to Fund Account Conversion Table are not needed at this time to support proper 

posting of SQCR credits. DLA confirmed that they are not needed at this time.

(6) Materiel managers may request stock screening requests for all inspection types. 

Owners may request stock screenings for Type Inspection Code “P” only (Special Inspection Request 

to One Depot). For all other inspection types, owners must coordinate with materiel managers to 

screen stock. If owners suspect there may be a quality issue with their materiel stored in a DSS 

location, coordination with the materiel manager is required. Owner originated Stock Screening 

Requests may result in SQCRs submitted to other owners or the materiel manager for disposition. 

Staffing Note: With the automation of Stock Screening Requests, owners will only be allowed to 

submit a Special Inspection Request (Type Inspection Code P) to one Depot (per request).

(7) When the manager authorizes credit for a valid SQCR, a bill giving credit will be 

issued by the manager under Military Standard Billing System (MILSBILLS) procedures (Reference 

3.g.) citing the document number, fund code (and SLOA data if implemented), and Type of Bill Code 

WP. If credit is not received, the original owner will initiate a request for billing adjustment under

MILSBILLS procedures citing Billing Advice Code 26. Type of Bill Code WP and Billing Advice 

Code 26 are currently authorized for use in relation to SDRs for providing and requesting credit, 

respectively. There definitions will be updated to extend their functionality to SQCRs.

d. Revisions to DLM 4000.25 Manual:

(1) Revise DLM 4000.25, DLMS, Volume 2, Chapter 21, Stock Readiness Program, as 

shown in Enclosure 2.

(2) Revise DLM 4000.25, Volume 2 Appendix 7.28, Supply Discrepancy Report

Relevant Data Elements, to modify the narrative previously identified to support shared use in SDRs 

and SQCRs as shown:
Attachment, ADC 1084

Page 8

“4A Manager disposition requested for non-manager owned suspended stock per receipt/stock 

screening; no action by owner pending manager response1

4B Action transferred to manager subsequent to return of non-manager owned suspended 

materiel to the manager2”

________

1

 Refer to ADC 1026 and 1084. Not authorized for use pending implementation; target implementation is 1Q 

FY 2017.

2

Ibid.

(3) Revise DLM 4000.25, Volume 2 Appendix 7.29, Stock Readiness Relevant Data 

Elements, to authorize new action code and reply codes for this process.

(a) Add action code for use in SQCR process and concurrently modify the 

narrative previously identified to support shared use in SDRs and SQCRs as shown:

“4A Manager disposition requested for non-manager owned suspended stock per receipt/stock 

screening; no action by owner pending manager response1

4B Action transferred to manager subsequent to return of non-manager owned suspended 

materiel to the manager2”

________

1

 Refer to ADC 1084. Not authorized for use pending implementation; target implementation is 1Q FY 2017.

2

Ibid.

(b) Add reply codes as shown:

“522 Discrepancy report resolution pending investigation/response from item manager1

523 Manager notification to owner: return materiel to manager at current location2

524 Owner notification to manager: materiel returned at current location for credit3

943 Transaction rejected. Fund Code or Standard Line of Accounting (SLOA) data elements do 

not match Standard Financial Information Structure (SFIS) Fund Code to Fund Account 

Conversion Table.”

________

1

 Refer to ADC 1084. Not authorized for use pending implementation; target implementation is 1Q FY 2017.

2

Ibid.

3

Ibid.

(4) Revise DLM 4000.25, DLMS, Volume 4, Chapter 4, Adjustment Procedures, as 

shown in Enclosure 3.

(5) Revise DLM 4000.25, Volume 4, as shown.

(a) Revise Appendix 2.3, Billing Advice Codes:

“26 Reply to Supply Discrepancy Report (SDR) (SF 364)/Storage Quality Control Report (SQCR)

indicated adjustment authorized; however, adjustment billing not received. Request credit 

status.
Attachment, ADC 1084

Page 9

(b) Revise Appendix 2.5, Type of Bill Codes:

WP Bill to adjust the amount previously billed due to approval of an SDR/SQCR. WP Bill to adjust 

the amount previously billed due to approval of an SDR/SQCR.

Staffing Note: During staffing, the Finance community was asked to comment on the dual use 

proposed for Billing Advice Code 26 and Type of Bill Code WP. In the absence of request to assign a 

separate billing advice code and type bill code for the SQCR, the SDR and SQCR processes will be 

recorded under the same billing advice code and type of bill code as shown above. 

“WU Bill to adjust the amount previously billed due to approval of a discrepancy report. Use until 

codes QD, WP, and TD are implemented.”

(6) Revise DLMS SQCR ICs (842S/Q and 842S/R) as shown in Enclosure 3.

(7) Revise DLM 4000.25-1, MILSTRIP, Appendix 2.7 (comparable change also 

applies to DLM 4000.25, DLMS, Volume 2, Appendix 7.7:

U Product quality deficiency report (PQDR), storage quality control report (SQCR), and 

supply discrepancy report (SDR) related transactions when the original requisition 

number is not known. (See MILSBILLS procedures in DLM 4000.25, Volume 4, 

Finance.)

e. Transaction Flow: Refer to paragraph 4.c. above for the transaction flow and 

corresponding flow diagram shown in Enclosure 1.

f. Alternatives: None identified.

5. REASON FOR CHANGE: Establish business rules for issuing credit to non-manager owned nonconforming stock stored at DLA Distribution locations and suspended due to a stock screening action. 

a. The PQDR process is used for materiel that has already been issued to the owner. Since the 

materiel is still in a DLA Distribution location and has not been issued for consumption, the existing 

PQDR process cannot be used. A Screening Point is required whenever a PQDR is submitted. Since 

materiel stored at a DLA Distribution location has not been issued to a customer and is in a general 

owner account, a Screening Point cannot be determined. When non-conforming materiel is stored at a 

DLA Distribution location, an SQCR is recommended as the proper vehicle for issuing credit to the 

owner.

b. The managing activity is the contracting authority; therefore, the business rules established 

herewith provide the appropriate legal action for issuing credit for non-conforming materiel owned by 

the non-managing activity, stored at DLA Distribution locations and suspended due to a stock 

screening action.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Allowing non-manager owned non-conforming stock at DLA Distribution 

locations to be returned to manager ownership will let the managing activity negotiate the full quantity 

of stock with the contractor. This will result in increased accountability and traceability of nonconforming materiel as well as a decrease in suspended stock.
Attachment, ADC 1084

Page 10

b. Disadvantages: Unlike PQDR procedures used for DLA-managed materiel in Service 

“retail” locations, the Services will retain all such materiel held in DLA Distribution locations in a 

suspended condition and will not receive credit for the suspected non-conforming materiel until the 

investigation is resolved and the discrepancy/deficiency is validated.

7. ADDITIONAL COMMENTS TO CONSIDER:

a. Requests for Change (RFC) will need to be submitted to DSS and DLA EBS to provide a 

script for instructions to be included in the SQCR to the Service owners. The RFCs will provide the 

explicit text to populate the remarks field in the SQCR reply to ensure instructions are clear and 

uniform across DLA Supply Chains and DLA Distribution locations.

b. The SQCR interim reply function is based on the approval and implementation of PDC 

1045 (Reference 3.b.). Returning the interim reply will provide visibility of the ongoing 

investigation/evaluation to the non-managing owner and update the WebSQCR database.

c. The SQCR is sent from DSS to the manager for action and the owner for information only. 

If the owner responds to the information only SQCR before the manager responds, DSS will send a 

SQCR Status Update (Transaction Set Purpose Code SU) transaction with Reply Code 522 to reject the 

owner’s response.

d. The current process for recording suspended materiel on an SDR or SQCR based on 

screening subsequent to submission of a PQDR is not fully consistent with Service procedures for 

monitoring this this type of materiel under the PQDR program. It may be appropriate to consider 

additional interfaces to ensure visibility of defective materiel/suspected counterfeit materiel is 

maintained in manner that facilitates consolidated tracking and analysis. (Refer to Navy comments at 

Paragraph 11.)

8. ADDITIONAL FUNCTIONAL REQUIREMENTS:

a. When non-conforming non-manager owned stock is not stored at a DLA Distribution 

Center, the owner will submit a PQDR (SF 368) for credit/replacement/repair to the manager. The 

PQDR is the vehicle for resolution of issued materiel. 

b. Additional requirements for rejecting an MRO or PMR will be developed in a separate 

PDC. Currently, DSS does not have the capability to reject (via DLMS 824R- Reject Advice) MROs or 

PMRs. This process is required when the MRO and/or PMR quantity does not match the quantity on 

the SQCR. 

c. Additional requirements are being developed to address handling of SDR disposition 

instructions provided by the owner when there is an open SQCR for matching materiel. As an interim 

measure, DLA Distribution will provide an updated standard operating procedure applicable to 

processing disposition instructions. The new procedures will require the distribution center personnel 

to check for an open SQCR when the owner SDR reply directs either upgrading or disposing of 

suspended materiel. The distribution center will prepare an SDR reply formatted as a reconsideration 

request explaining that there is an open quality issue, providing details as available and recommending 

coordination with the manager. DLA J34 will prepare a separate PDC to document and coordinate this 

process.

d. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation is 

the first quarter fiscal year 2017 in conjunction with ADC 1045. Joint coordination between DSS, 
Attachment, ADC 1084

Page 11

EBS, and Transaction Services is required for simultaneous implementation. The Services will be 

required to utilize WebSS and WebSQCR upon implementation, either via web entry or use of DLMS 

transactions. DLA Distribution will no longer accept emails or phone calls for new stock screening 

requests or new SQCR replies when WebSS and WebSQCR are implemented. These procedures 

extend to Component systems under modernization and DLMS implementation no later than 2019. 

Staggered implementation of the DLMS transactions for Component systems is authorized.

e. Target implementation for data element revisions falls into several categories.

(1) Reply and action codes revisions will be published upon release of this ADC with 

the caveat that the codes values with the new business process described in this change will continue 

not be authorized for use pending implementation of this ADC.

(2) The implementation convention (IC) updates associated with SLOA data content 

will be populated by Transaction Services based upon the fund code as available from the SFIS Fund

Code to Fund Account Conversion Table. Component system implementation of SLOA data content 

is authorized for staggered implementation.

(3) Additional (non-SLOA related) updates to the IC data content will be 

implemented in conjunction with ADC 1045. These are documented in this change because they were 

staffed separately after PDC 1045 was published.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: Not available at this time. This change provides capability for reimbursement 

to materiel owners for otherwise lost expenditures.

10. IMPACT:

a. New DLMS Data Elements: There are no new data elements introduced by this DLMS 

change. 

b. Changes to DLMS Data Elements: Update the DLMS Dictionary to include the identified 

action code and reply code values applicable to SQCRs. Also update the definition for the type of bill 

code, billing advice code, and utilization code U as indicated above. 

c. Automated Information Systems (AIS): This change impacts EBS and DSS as described 

above. These procedures extend to Component systems under modernization and DLMS 

implementation.

d. Non- DLM 4000.25 Series Publications:

(1) Procedures must be documented in internal Service/Agency guidance.

(2) Proposed update to DLAI 4145.4/AR 740.3/AFMAN 23-125(IP)/NAVSUPINST 

4400.100A/MCO 4450.15A: Page 13, paragraph 3a.(2):

“When the DLA Distribution Center receives a Stock Screening Action from the manager via the 

Enterprise Business System (EBS) (DLA-managed) or Web Stock Screening (Service-managed), 

the workload is automatically generated in DSS. The DLA Distribution Center must record the 

inspection results in DSS and reply back to the manager. If the inspection results identify nonmanager owned non-conforming materiel, the DLA Distribution Center must prepare a Storage 

Quality Control Report (SQCR) (DD Form 1225) to the manager for action and to the owner for 
Attachment, ADC 1084

Page 12

information only. The SQCR will include the Stock Screening Request Number notifying the 

owners of the stock screening action.” 

11. PROPOSED DLMS CHANGE 1084 STAFFING RESPONSE/COMMENT RESOLUTION:

Originat

or

Response/Comment Disposition

1. Army Concur Noted.

2. Marine 

Corps

Concur Noted.

3. Air Force Concur Noted.

4. DLA DLA concurs with comment.

- Staffing Note 1: Concur. They are 

not needed at this time.

- Staffing Note 3: DLA will provide 

an update on implementation 

timeline after publication of the 

ADC.

- Section 8.c.: Update to "DLA 

J34."

Noted.

5. Navy Concur

Subsequent to staffing of PDC 1045 

and PDC 1084, the Navy identified a 

significant concern regarding the 

screening for like items after 

processing a PQDR and subsequent 

suspension of matching items in 

DLA storage locations (regardless of 

owner) on an SQCR (as per the 

current DLA screening/SQCR 

process). New receipts matching the 

screening criteria are suspended on 

an SDR.

However, it is the Navy practice to 

document additional PQDRs when 

materiel matching the original 

suspected deficient materiel is 

located in Navy storage, thus 

allowing for the Navy to have 

heighted visibility of materiel this 

materiel, particularly when there is 

suspected counterfeit materiel. The 

SQDR and SDR are not coordinated 

for inclusion in the Navy Defective 

Material Summary Report limiting 

desired visibility and analysis.

Noted.

ADC 1084 (and the previously documented enhancements to this 

stock readiness program under ADC 1045) do not change this 

aspect of current procedures as implemented by DLA. ADC 

1045 is provided to document the DLMS transaction flow using 

the planned Web-based program and to make data content 

enhancements to the existing transactions/SQCRs used today. 

ADC 1084 is provided to revise the transaction flow for nonmanager owned suspended materiel so that the manager can, 

when appropriate, request the suspended materiel be returned for 

credit and authorize the credit using the SQCR and subsequent 

receipt as supporting evidence.

It is understandable that the Navy is concerned due to lack of 

automated support for this process within the Navy or an 

interface with Service PQDR programs, but manual procedures 

have already been established for visibility and tighter controls 

could be developed if needed. The Navy is actively monitoring 

for all materiel suspended by DLA on either an SDR or SQCR 

and coordinating process improvements under the Suspended 

Asset Drumbeat IPT. Perhaps additional steps could be taken to 

research reasons for suspension and communicate this

information when applicable with those parties tracking defective 

materiel/suspected counterfeit, pending future automated support. 

Suggest this topic be added to a future Navy/DLA Drumbeat 

meeting.

ADC updated to reflect this issue at Paragraph 7. Additional 

Comments to Consider
Enclosure 1, ADC 1084

Page 1

Enclosure 1, Flow Diagram
Enclosure 2, ADC 1084

Page 1

Enclosure 2, DLMS Manual Revisions - Supply

Revise DLM 4000.25, Defense Logistics Management Standards, Volume 2, Chapter 21, Stock 

Readiness Program, as shown: (significant changes are identified by red bold italic). Renumber 

paragraphs as appropriate.

C21. CHAPTER 21

STOCK READINESS PROGRAM

[Preceding text not shown]

“C21.4.8. Quality Related Issues Identified as a Result of a Stock Screening Request Initiated

by a Non-Owning Manager.1 When the DLA Distribution Center receives a Stock Screening 

Request, the inspection workload is automatically generated in DSS. The DLA storage activity must 

record the inspection results in DSS and forward to the item manager. If the inspection results 

identify non-manager owned suspected non-conforming materiel, the DLA storage activity will 

suspend the materiel and must prepare a SQCR to the item manager with an information copy to the 

non-managing owner. The SQCR will include Action Code 4A indicating the SQCR is for nonmanager owned materiel. The Stock Screening Request number will be perpetuated on the SQCR. 

This process is primarily designed to allow the non-managing owner to obtain credit for nonconforming materiel that is located in a DLA storage activity and return that materiel to the 

manager’s ownership. 

C21.4.8.1. Upon completion of the investigation, if the suspended materiel is found to be

non-conforming, the manager will provide an interim SQCR response to the owner(s) using Reply 

Code 523 requesting original requisition numbers and asking the owner to create a ship-in-place 

MRO to the distribution center(s) where the materiel is located using the manager-provided 

document number. Concurrent with the SQCR interim reply, the manager will provide a 

prepositioned materiel receipt (PMR) to the applicable distribution center(s) identifying the manager 

as the activity to which the receipt transferring ownership will be directed. If the owner no longer 

knows the specific document number under which the materiel was requisitioned, a constructed 

document number may be used. When a constructed document number is provided, Standard Line 

of Accounting (SLOA)/Accounting Classification data content may be populated manually or 

referentially through the authoritative data source SFIS Fund Code to Fund Account Conversion 

Table maintained at Transaction Services. 

C21.4.8.2. Standard Line of Accounting/Accounting Classification Data Elements. Under 

DLMS, logistics transactions with financial implications are required to carry discrete SLOA/

Accounting Classification data elements. This requirement applies to the SQCR Reply where the

original SLOA/Accounting Classification data was not previously provided as indicated by the use of 

a constructed document number by the non-manager owner requesting credit for suspended stock. 

Pending full implementation of SLOA/Accounting Classification across DoD logistics processes, 

WebSQCR will be responsible for populating the data elements available from the Standard 

Financial Information Structure (SFIS) Fund Code to Fund Account Conversion Table. The 

remaining SLOA/Accounting data elements identified in the SQCR Reply transaction will not be 

available for initial implementation of WebSQCR. When a constructed document number is 

 

1 Refer to ADC 1084.
Enclosure 2, ADC 1084

Page 2

provided in the owner’s SQCR reply, WebSQCR will match to the table to extract the following data 

elements based upon Service/Agency Code (in the first position of the document number DoDAAC 

representing the credit-to DoDAAC) and Fund Code:

 Department Regular Code

 Department Transfer Code

 Main Account Code

 Sub-Account Code

 Treasury Sub Class 

 Sub-Allocation

 Availability Type Code

 Beginning Period of Availability/Program Year. If Availability Type Code X (no year 

funds) is identified in the SFIS Fund Code to Fund Account Conversion Table for 

the line of accounting, then the date provided will be interpreted as the Program Year 

and the Ending Period of Available will not apply.

 Ending Period of Availability. Not applicable if Availability Type Code X is identified 

(refer to Beginning Period of Availability above)

C21.4.8.3. In order to transfer ownership of the suspended materiel to the manager, the 

owner will provide a DLMS 940R Materiel Release Order (MRO) to the distribution center. The 

MRO must be formatted for shipment-in-place and should reflect the full quantity identified on the 

SQCR. Upon processing of the associated receipt, the presence of the SQCR control number in the 

PMR will trigger the generation of a correction to the SQCR data by the distribution center. The 

SQCR correction will cite Action Code 4B and indicate the quantity transferred to ownership of the 

manager. Upon successful processing of the receipt for the nonconforming materiel, the manager 

will provide credit to the owner under MILSBILLS procedures.

C21.4.8.4. The manager will provide disposition for all suspended materiel via SQCR 

reply. Additionally, the manager will provide a DLMS 940R Materiel Release to the storage activity 

to trigger shipment or disposal action as required. Upon completion of the actions identified by the 

manager’s disposition instructions, the DLA Distribution Center(s) will provide a completion notice 

to the item manager with an information copy to the original owner. 
Enclosure 3, ADC 1084

Page 1

Enclosure 3, DLMS Manual Revisions - Finance

Revise DLM 4000.25, Defense Logistics Management Standards, Volume 4, Chapter 21, Stock 

Readiness Program, as shown: (significant changes are identified by red bold italic)

C4.10. ADJUSTMENTS FOR DISCREPANCY REPORTS 

C4.10.1. Financial Adjustment 

C4.10.1.1. Discrepancy reports shall will be submitted, reviewed, processed, validated, 

and responded to in accordance with the procedures described in the requirements in Table C4.T1. 

Table C4.T1. Adjustments to Discrepancy Reports

Reporting of Transportation Discrepancies in Shipments DTR 4500.9-R "Defense Transportation 

Regulation” 

Supply Discrepancy Reporting, DLM 4000.25, Volume 2, Chapter 17 

Product Quality Deficiency Program, DLAR 4155.24/AR 702-7/SECNAVINST4855.5A/AFR 74-6 

Stock Readiness Program, DLM 4000.25, Volume 2, Chapter 21

C4.10.1.2. Billing offices will process financial adjustments or claims citing the applicable

Type of Bill Code (QD, WP, WU, or TD) based on the discrepancy report when the discrepancy

report is validated and all of the following MILSBILLS or GSA criteria are met:

C4.10.1.2.1. Discrepancy Not Otherwise Resolved. The discrepancy was not 

resolved otherwise; for example, the vendor does not replace deficient materiel for a validated PQDR.

C4.10.1.2.2. Materiel Billed and Paid. The materiel was billed and paid previously

or, in the case of reporting on a constructed document number, there is a reasonable basis for

assuming that the items were previously billed and paid.

C4.10.1.2.3. Materiel Returned. The materiel is received by the depot in those cases 

where the discrepancy report reply requires the return.

C4.10.1.3. The discrepancy involves GSA shipments and the Transportation Discrepancy

Report (TDR) exceeds $25 per line (detail billing record) (DBR) or the Supply Discrepancy Report

(SDR) exceeds $50 per line (DBR). There is no minimum adjustment level on PQDRs involving GSA

shipments. There is no adjustment dollar value limitations for discrepancies involving DoD shipments

or materiel in storage reported via Storage Quality Control Report (SQCR).

C4.10.1.4. The original MILSTRIP requisition number is included on the PQDR, or

SDR, or SQCR. When the original requisition number cannot be identified, the originatingor, 

materiel owner, or screening point must include a constructed 14 position MILSTRIP document 

number using the originatingor, owning activity, or screening point’s DoDAAC for the first six

characters, the current Julian date (YDDD) for the next four positions, and a four position serial

number with “U” as the first position of the serial number. An example of a constructed document 

number is F123453175U001. Code U is also carried as a utilization code under DLMS. Note: For 

SDRs, circumstances authorizing the use of a constructed document number are restricted to those
Enclosure 3, ADC 1084

Page 2

described in DLMS, Volume 2, Chapter 17. For SQCRs, circumstances authorizing the use of a 

constructed document number are restricted to those descripted in DLMS, Volume 2, Chapter 21.

C4.10.1.5. The discrepancy report for a GSA shipment is received by GSA, except when

extenuating circumstances or high dollar values warrant special consideration, within the following 

timeframes:

C4.10.1.5.1. Within 1 year of the shipment date for PQDRs except:

C4.10.1.5.1.1. For items under warranty that must be received within the

time limits prescribed in the individual warranty.

C4.10.1.5.1.2. For shelf life items that must be received prior to the expiration

of the shelf life period and within 1 year of the shipment date.

C4.10.1.5.2. Within 180 calendar days of the shipment date for other than quality

deficiencies except for:

C4.10.1.5.2.1. Shipments for security assistance consignees that must be

received within 18 months of the shipment date; and

C4.10.1.5.2.2. Shipments to consignees located in the CONUS, Hawaii, the

Commonwealth of Puerto Rico, the Virgin Islands, the southeast peninsula of Alaska, central Alaska

(rail belt), and Kodiak Island that must be received within 120 calendar days of the shipment date.

Staffing Note: Time standards for submission of discrepancy reports are removed as this 

information does not belong in the financial adjustment chapter (above includes information 

conflicting with the authoritative source).

C4.10.1.5. Improper Commitment. When a reply to a discrepancy report improperly

commits the billing office to providing an adjustment (e.g., the shipment was never billed), the

billing office will ask the replying office to correct the reply to the discrepancy report.

C4.10.2. Other Discrepancy Adjustment Rules

C4.10.2.1. Adjusting Discrepancy Reports. Requests for adjustments related

to TDRs will be submitted only when the adjustment is not received within 60 calendar days from the 

date when the report was filed. Requests related to PQDRs, and SDRs, and SQCRs should be timely, 

but must not be submitted until a minimum of 60 calendar days have elapsed since receiving 

notification that the discrepancy is validated (i.e., that an adjustment is approved). When the promised 

adjustment for a discrepancy is contingent upon the return of materiel, the request must not be 

submitted until a minimum of 60 calendar days have elapsed since shipping the materiel with 

additional allowance for transportation time to the shipping activity. When a reply to a discrepancy 

report is not received, follow up as prescribed by DLMS Volume 2, Chapter 17 or 21, as applicable.

C4.10.2.2. The portion of credits for materiel laterally redistributed may be fully or 

partially reversed by the Integrated Materiel Manager (IMM) when a discrepancy report documents the 

materiel was not shipped in a condition warranting full credit.
Enclosure 3, ADC 1084

Page 3

C4.10.2.3. Activities responsible for discrepant shipments may be held responsible for 

costs incurred for repackaging, disposal, unauthorized returns, deficient packaging, and other item and 

packaging discrepancies that have been documented and validated under SDR procedures. Although 

other mutually agreeable arrangements may be made, such costs will normally be recovered under 

noninterfund procedures and will be supported by the validated discrepancy report. In addition, when 

such returns are creditable, these discrepancy costs may be offset against the credit to which the 

returning activity is otherwise entitled.
Enclosure 4, ADC 1084

Page 1

Enclosure 4, DLMS Implementation Convention Revisions

Revise the DLMS 842S/R, Storage Quality Control Report (SQCR) Reply as follows:

# Location Change Table for 

842S/R SQCR Reply 

Reason

1. DLMS Introductory 

Note

Add PDC 1066 to DLMS Introductory notes: 

- ADC 1084, New Procedures for Non-Manager 

Owned Suspended Stock Stored in DLA 

Distribution Locations

Identifies DLMS 

changes included in 

the implementation 

convention.

2. 2/REF01/0700 Add Qualifier 8V with associated DLMS Note:

8V Credit Reference

DLMS Note:

1. Use with Reply Code 524 to provide the original 

billed document number when requesting credit 

for non-manager owned suspended stock. Use 

multiple repetitions as needed. 

2. If the original billed document number is not 

available, a constructed document number must be 

provided. Refer to ADC 1084.

Supports new 

procedures.

3. 2/REF04-01/0700 Add new DLMS note 3 for existing Qualifier W8:

W8 Suffix 

DLMS Note:

1. When citing the requisition number (using 

Transaction Reference Number, Code TN), use to 

identify the document number suffix if one is 

provided.

2. When used in association with the Requisition 

Alert Document Number (Qualifier PWC, above), 

this will be the requisition alert document suffix. 

The Requisition Alert Document Number Suffix is 

an Authorized DLMS enhancement under DLA 

industrial activity support agreement. Refer to 

ADC 381.

3. When providing the original billed document 

number (using Code 8V), use to identify the 

original billed document number suffix if 

applicable. Refer to ADC 1084.

Adds new usage 

instructions.

4. 2/LQ01/1050 Add Qualifier AJ with associated DLMS notes:

AJ Utilization Code

DLMS Note:

1. Under DLSS, this is the first position of the 

serial number within the document number.

Utilization code added 

for consistency with 

this DLMS 

enhancement across 

most DLMS 

transactions. 
Enclosure 4, ADC 1084

Page 2

# Location Change Table for 

842S/R SQCR Reply 

Reason

2/LQ01/1050

(continued)

2. Cite Utilization Code U when using a 

constructed document number to request credit for 

non-manager owned suspended stock. Refer to 

ADC 1084.

5. 2/FA1/1350 Open loop, by marking segment FA1 as used:

FA1 Type of Financial Accounting Data

DLMS Note: Use this segment to comply with the 

DoD SLOA/Accounting Classification only when 

requesting credit for non-manager owned 

suspended stock on an SQCR using a constructed 

document number.

Required content for 

financial actions 

under DOD SLOA/

Accounting 

Classification policy.

6. 2/FA101/1350 Add the following qualifiers and DLMS Note:

DF Department of Defense (DoD)

DLMS Note: Use to indicate that the Component 

is a Department of Defense agency, including 

Defense Logistics Agency.

DN Department of the Navy

DLMS Note: Includes the United States Marine 

Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government

Provides guidance for 

use.

7. 2/FA102/1350 Mark Data Element FA102 as Used add qualifier 

D340 and DLMS note

D340 Goods and Services Charge

DLMS Note: Use for both materiel and related 

services.

Provides guidance for 

use.

8. 2/FA2/1360 Open FA2 segment and include new segment level 

DLMS note:

DLMS Note: Use this segment to comply with 

the DoD SLOA/Accounting Classification only 

when requesting credit for non-manager owned 

suspended stock on an SQCR using a constructed 

document number.

Provides guidance for 

use.

9. 2/FA201/1360 Add the following qualifiers and DLMS notes:

89 Budget Line Item Identification

DLMS Note: 

For DoD SLOA/Accounting Classification use to 

identify “Budget Line Item”. Implementation 

Provides guidance for 

use.
Enclosure 4, ADC 1084

Page 3

# Location Change Table for 

842S/R SQCR Reply 

Reason

2/FA201/1360

(continued)

deferred; refer to ADC 1084.

90 Project/Task

DLMS Note: 

For DoD SLOA/Accounting Classification use to 

identify “Project Identifier”. Implementation 

deferred; refer to ADC 1084.

A1 Department Indicator

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify, “Department Regular”. Pending DoD 

implementation, WebSQCR is authorized to 

populate this data element from the SFIS Fund 

Code to Fund Account Conversion Table. Refer 

to ADC 1084.

A2 Transfer From Department

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify, “Department Transfer”. Pending DoD 

implementation, WebSQCR is authorized to 

populate this data element from the SFIS Fund 

Code to Fund Account Conversion Table. Refer 

to ADC 1084.

A4 Basic Symbol Number

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify, “Main Account”. Pending DoD 

implementation, WebSQCR is authorized to 

populate this data element from the SFIS Fund 

Code to Fund Account Conversion Table. Refer 

to ADC 1084.

A5 Sub-class

DLMS Note:

1. Reserved for DoD SLOA/Accounting 

Classification use to identify, “Sub Class”. 

Pending DoD implementation, WebSQCR is

authorized to populate this data element from the 

SFIS Fund Code to Fund Account Conversion 

Table. Refer to ADC 1084.

2. Sub Class is a potential future DLMS 

enhancement. Components must coordinate 

requirements and business rules with Defense 

Logistics Management Standards Office prior to 

use.
Enclosure 4, ADC 1084

Page 4

# Location Change Table for 

842S/R SQCR Reply 

Reason

2/FA201/1360

(continued)

A6 Sub-Account Symbol

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify “Sub Account”. Refer to ADC 1084.

AI Activity Identifier

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Activity Identifier”. Implementation 

deferred; refer to ADC 1084.

2. Qualifier AI is a migration code approved for 

use in X12 version 7020.

B2 Budget Sub-activity Number

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify “Sub-Allocation (formerly known as 

Limit/Subhead)”. Implementation deferred; 

refer to ADC 1084.

B5 Fund Code

DLMS Note:

1. Must use with Reply Code 524 when using a 

constructed document number to request credit 

for non-manager owned suspended stock; 

otherwise do not enter. 

2. Business rules for use of a constructed 

document number apply. Refer to ADC 1084.

BE Business Event Type Code

DLMS Note:

1. Reserved for DoD SLOA/Accounting 

Classification use to identify, or to modify, 

“Business Event Type Code”. Implementation 

deferred; refer to ADC 1084.

2. Business Event Type Code is a potential future 

DLMS enhancement. Components must 

coordinate requirements and business rules with 

Defense Logistics Management Standards Office 

prior to use.

3. Qualifier BE is a migration code approved for 

use in X12 version 7020.

C3 Budget Restriction

DLMS Note:

1. For DoD SLOA/Accounting Classification use 
Enclosure 4, ADC 1084

Page 5

# Location Change Table for 

842S/R SQCR Reply 

Reason

2/FA201/1360

(continued)

to identify, or to modify, “Availability Type

Code”. Pending DoD implementation, 

WebSQCR is authorized to populate this data 

element from the SFIS Fund Code to Fund 

Account Conversion Table; refer to ADC 1084.

2. Authorized DLMS enhancement; see 

introductory DLMS note 5.

CC Cost Center Identifier

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Cost Center Identifier”. 

Implementation deferred; refer to ADC 1084.

2. Qualifier CC is a migration code approved for 

use in X12 version 7020.

F1 Object Class

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify, or to modify, “Object Class”. 

Implementation deferred; refer to ADC 1084.

2. Authorized DLMS enhancement; see 

introductory DLMS note 5.

FA Functional Area

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Functional Area”. Implementation 

deferred; refer to ADC 1084.

2. Qualifier FA is a migration code approved for 

use in X12 version 7020.

FC Funding Center Identifier

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Funding Center Identifier”. 

Implementation deferred; refer to ADC 1084.

2. Qualifier FC is a migration code approved for 

use in X12 version 7020.

FT Funding Type

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify, or to modify, “Reimbursable Flag”. 

Implementation deferred; refer to ADC 1084. 

H1 Cost Code
Enclosure 4, ADC 1084

Page 6

# Location Change Table for 

842S/R SQCR Reply 

Reason

2/FA201/1360

(continued)

DLMS Note:

For DoD SLOA/Accounting Classification use to 

identify “Cost Element Code”. Implementation 

deferred; refer to ADC 1084.

L1 Accounting Installation Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Agency Accounting Identifier”. 

Implementation deferred; refer to ADC 1084. 

2. Authorized DLMS enhancement; see 

introductory DLMS note 5.

P1 Disbursing Station Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify, or to modify, “Agency Disbursing 

Identifier Code”. Implementation deferred; refer 

to ADC 1084.

2. Authorized DLMS enhancement; see 

introductory DLMS note 5.

WO Work Order Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Work Order Number”. 

Implementation deferred; refer to ADC 1084.

2. Authorized DLMS enhancement; see 

introductory DLMS note 5.

3. Qualifier WO is a migration code approved for 

use in X12 version 7020.

YB Beginning Period of Availability Fiscal 

Year Date

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Beginning Period of Availability 

Fiscal Year Date”. 

2. Use as appropriate to represent the Program 

Year. Availability Type Code must be X. Refer to 

ADC 1043B. Pending DoD implementation, 

WebSQCR is authorized to populate this data 

element from the SFIS Fund Code to Fund 

Account Conversion Table. Refer to ADC 1084.

3. Authorized DLMS enhancement; see 

introductory DLMS note 5.

4. Qualifier YB is a migration code approved for 

use in X12 version 7020.
Enclosure 4, ADC 1084

Page 7

# Location Change Table for 

842S/R SQCR Reply 

Reason

YE Ending Period of Availability Fiscal Year 

Date

DLMS Note:

1. For DoD SLOA/Accounting Classification use 

to identify “Ending Period of Availability Fiscal 

Year Date”. Pending DoD implementation, 

WebSQCR is authorized to populate this data 

element from the SFIS Fund Code to Fund 

Account Conversion Table. Refer to ADC 1084. 

2. Authorized DLMS enhancement; see 

introductory DLMS note 5.

3. Qualifier YE is a migration code approved for 

use in X12 version 7020.
Enclosure 5, ADC 1084

Page 1

Enclosure 5, Screenshot for WebSQCR Reply from Owner

SQCR 

Manager_Owner Reply Final Draft with SLOA (9 March 2015) with notes.pdf