DEFENSE LOGISTICS AGENCY

	HEADQUARTERS

	8725 JOHN J. KINGMAN ROAD

	FORT BELVOIR, VIRGINIA 22060-6221

**MINUTES FROM SUPPLY PROCESS REVIEW COMMITTEE MEETING 23-2, FEBRUARY 15, 2023**

SUBJECT:  Joint DoD Defense Logistics Management Standards (DLMS) Supply Process Review Committee (PRC) Meeting 23-2

**Purpose**:  The Defense Enterprise Data Standards Office (DEDSO) convened a virtual meeting of the Supply Process Review Committee (PRC) via Microsoft Teams and teleconference on February 15, 2023. 

**Meeting documentation:**  The meeting agenda, briefing material, and the Action Item Tracker are available on the Supply PRC web page:  https://www.dla.mil/SupplyPRC.  **Please provide responses to open action items within 30 days of distribution by sending to email address**DEDSO.SUPPLY@DLA.MIL.****

**Brief Summary of Discussion:**

1. **Opening Remarks:**Dr. Gail Fuller, DEDSO Supply Administrator, welcomed attendees and encouraged a discussion on the issues being addressed today. Ms. Jan Mulligan provided opening remarks and encouraged the group’s continued discussion and efforts toward Proposed DLMS Change (PDC) 1434, Assignment of Supply Condition Code U for Limited Remaining Useful Life Components. 

Mr. Rafael Gonzalez surveyed the stakeholders to gather feedback on whether an in-person SPRC would be a desired option in the future. Mr. Gonzalez stated that the workforce has changed drastically in recent years however an in-person PRCs will add the benefit of “putting a face to the voice” and further encouraging relationship building. The Components were interested to participate in a face-to-face, some with virtual as an option.  Mr. Gonzalez ensured a virtual option will still be available for any future face-to-face PRC.  

**2. Meeting Topics:**

Mr. Gonzalez provided a brief overview of the DEDSO website and how to find archived Supply PRC meeting minutes and associated files on the SPRC Webpage.  The link to the DEDSO Website is https://www.dla.mil/Defense-Data-Standards/. 

a. **Agenda Topic 1 – Proposed DLMS Change (PDC) 1434, Assignment of Supply Condition Code (SCC) U for Limited Remaining Useful Life Components​ United States Air Force​.**  Mr. George Brown, US Air Force Logistics Readiness Division, provided an overview of draft PDC 1434 Assignment of Supply Condition Code U for Limited Remaining Useful Life Components United States Air Force.  

DEDSO hosted a Supply PRC meeting to inform stakeholders about the ongoing efforts and status for PDC 1434, Assignment of Supply Condition Code U for Limited Remaining Useful Life Components.  In the proposal, the US Air Force is looking to establish a new supply condition code to properly capture and classify serviceable components with limited remaining life before failure.  The intent of SCC U is to segregate Condition Based-Maintenance Plus (CBM+) components and other in-repair serviceable assets awaiting engineer analysis, reliability determination, repair, or overhaul, reconditioning or reclassification.  Mr. Gonzalez facilitated the meeting discussions.

As of December 2022, a new process was introduced using conditions tag, DD Form 3051, purple tag which provides visual distinction of CBM+ assets from other assets, has been approved to identify CBM+ assets that are undergoing maintenance activity.  While the tags support the identification of CBM+ assets in storage, it is a manual process.

The US Air Force, with the support of ODASD, is proposing that DoD update policy and approve the use of SCC U with the proposed definition of “Serviceable - Limited Remaining Life Before Failure” as stated in PDC 1434.  This would allow all Services to identify components that have not failed but have been removed from an end item based upon predicative maintenance alerts.  It would also aid the DoD to provide a standardized method for the Services to capture and store CBM+ asset data as prescribed in DLM 4000.25.  This would also allow Services clear visibility of CBM+ assets.  

**Action Item 1:**DEDSO will establish a separate focused meeting series discuss and develop business rules and procedures necessary to make SCC U workable.  Status: Closed.

b. **Agenda Topic 2 – Group Discussion.** Mr. George Brown opened the discussion by requesting feedback from the stakeholders regarding PDC 1434. 

Mr. Brian Palko, Navy NAVSUP HQ, expressed concerns as to why PDC 1434 was based upon the Navy’s use of SCC U for CBM+ assets/inventory and recommends that stakeholders consider how to value SCC U as opposed to SCC S and A for items undergoing maintenance but not unserviceable.  Mr. Brown confirmed that these considerations are being discussed. 

Mr. Oliver Pryor, Army HQDA G4, will review impacts of using SCC U and respond after the meeting with the maintenance community.

Ms. Renee Eller-Hendrix, Navy, Office of the Chief of Naval Operations (OPNAV), discussed the proposed process in regards to the maintenance life cycle and steps the assets will follow during the maintenance process.  

Mr. Jim Weiner expressed concerns and highlighted potential systemic hurdles with a need for a good procedural and systemic foundation for all maintenance assets within the DoD supply chain.  First by identifying the CBM+ assets, tracking status once in the maintenance system, establish business rules, general ledger, and system updates to implement the use of SCC U redefined for use with current DoD business processes.  Mr. Weiner provided feedback in reference to section 4 of the PDC and the implementation timeline and expressed concerns about DLA’s culpability and potential accountability for errors and how it will impact the department.  Mr. Weiner briefly discussed ADC 1070 and how there are similarities in the current DMISA business processes that may support the CBM+ community and recommended that all review ADC 1070 for discussions at future meetings. 

Mr. Eugene Rogers, US Air Force Materiel Command (AFMC), emphasized that there are varying repair vs overhaul processes across Components.  US Air Force is working with engineers to develop and test a CBM+ repair process. US Airforce expressed that SCC U will provide more accurate conditions of items after they are reinstalled and back in service.

Mr. Gonzalez reiterated that when the proposed SCC U is redefined it would be used only for CBM+ assets across the DoD.  Maintaining visibility of CBM+ items is critical. 

Mr. Steven McKee spoke to the group about what SCC U would mean for the United States European Command (EUCOM) and United States Indo-Pacific Command (INDOPACOM) stating, Operational flexibility is critical especially in the INDOPACOM theater and how SCC U would improve operational readiness by enabling operations community to have flexibility in decision making about serviceable assets needed in theatre.

Ms. Jan Mulligan re-emphasized that DoD supports the need to SCC U and focus is now on developing the standard process and implementation across the DoD.  Additionally, expressed the importance and need for assurances that standardized processes are developed as we continue with the IPT initiative, both financial and inventory accountability. We all agree that SCC U is needed from a warfighter supportability requirement. 

Mr. McKee asked for clarification, “Are we taking current PDC on SCC U and perhaps making a separate PDC for the procedures?” Mr. Gonzalez responded, “Yes and then the two would be tied together. Once we have concurrence on the two—we would move forward with each Service in implementation.”

Dr. Fuller suggested to include the maintenance community in future IPT discussions stating with agreement from US Air Force who has already reached out to air staff maintenance personnel, and they are on stand-by to participate in the discussion. Mr. Robert Grundy, ODASD requested a consolidated group of maintenance points of contact (POC) involved in the discussion up to this point for tracking purposes. 

Mr. Jermaine Otey, Marine Corps, will be reviewing and providing feedback at future meetings.

**Action Item 2:**All Components to review ADC 1070 and provide feedback to possible alignment with the development of SCC U business processes for CBM+ assets. Status: Open.

**Action Item 3:**All Components to provide a consolidated POCs list to ODASD (Mr. Grundy).  Status: Closed.

**Action Item 4:**DEDSO suggested to include the Maintenance community to be added to the SCC U discussion going forward.  Status: Closed.

**Action Item 5:**DEDSO to schedule follow up meeting to develop business rules for the use of SCC U. Status: Closed. 

**Action Item 6:**FAA to review PDC 1434 and provide feedback during future meetings.  Status: Closed.

c. **Agenda Topic 3 – Wrap Up/Action Items.**Mr. Gonzalez thanked the participants for the great discussion and progress.  The next meeting is tentatively scheduled for March 2, 2023.

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