DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

December 09, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1136, 

Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy 

and Clarify Requirements (Supply) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management System, is approved for immediate implementation. 

Addressees may direct questions to Ms. Mary Jane Johnson, (703) 767-0677; DSN 427-0677, 

email: Mary.Jane.Johnson@dla.mil; Ms. Ellen Hilert, (703) 767-0676, DSN 427-0676, email: 

Ellen.Hilert@dla.mil; or Ms. Heidi Daverede, (703) 767-5111, DSN 427-5111, email: 

Heidi.Daverede@dla.mil. Others must contact their designated Supply PRC representative available 

at https://www2.dla.rnil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

Finance PRC 

Director 

Defense Logistics Management 

Standards Office 

Joint Small Arms/Light Weapons Coordinating Group (JSA/LWCG) 
Attachment to ADC 1136

Revise Unique Item Tracking (UIT) Procedures to Support DODM 4140.01 

UIT Policy and Clarify Requirements (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Logistics 

Management Standards Office (DLMSO), Ms. Mary Jane Johnson, Supply Process Review 

Committee Co-Chair, email: mary.jane.johnson@dla.mil

2. FUNCTIONAL AREA: Supply, UIT 

3. REFERENCES:

a. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management System, 

Volume 2, Chapter 19, UIT, and Appendix 5, Instructions for Submission of UIT Program 

Candidates, www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

b. DOD Manual (DODM) 4140.01, Volume 9, Materiel Programs,

www.dla.mil/j-6/dlmso/elibrary/manuals/regulations.asp 

c. The National Archives and Records Administration General Records Schedules (NARA

GRS)

d. Draft “DOD Integrated Requirements Set (IRS) for Item Unique Identification (IUID)

in Supply Business Processes”, developed by the ODASD Supply Chain Integration (SCI) in 

conjunction with the ODASD (SCI) IUID Working Group

e. Approved DLMS Change (ADC) 347, Revise DLMS 527R Receipt, 867I Issue, 945A 

Materiel Release Advice, and 947I Inventory Adjustment to Support Unique Item Tracking 

(UIT) for Air Force Positive Inventory Control (PIC), October 27, 2009

f. ADC 316C, Revise DLMS Implementation Convention 940R Material Release and 

DLMS Implementation Convention 945A Material Release Advice, to Support Unique Item 

Tracking for Air Force Positive Inventory Control (PIC) under the Retail Transportation and 

Supply Receipt and Acknowledgement Interchange, January 25, 2010

g. ADC 1042, Revise WAWF Advance Shipment Notice (ASN) to Accommodate DLA 

Interface for Reparable Government Furnished Property (GFP), January 7, 2013

h. ADC 1030, Implementation of UID in the DLMS Shipment Status Supporting DOD 

IUID Supply Procedures and Associated SDR Procedures, February 21, 2013

i. ADC 1095, Enhanced Guidance for submitting Supply Discrepancy Reports (SDR) for 

IUID Discrepancies, May 29, 2014

j. Draft Proposed DLMS Change (PDC) 1045 documenting IUID requirements for Storage 

Quality Control Report/Reply, (under development) 

Attachment, ADC 1136

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k. ADC 1007, PQDR Data Exchange and Enhanced Exhibit Tracking via Standard 

Logistics Transactions, October 1, 2012

l. ADC 1071, Implementation of DOD IUID Supply Policy in Version 4030 DLMS 856R 

Shipment Status Materiel Returns, March 26, 2014

m. ADC 1073, Implementation of IUID in the DLMS 940R/945A Supporting the SupplyTransportation Interface; Creation of New DLMS 945A Implementation Convention (IC) Version 

4030; Administrative Update to the DLMS 945A IC Version 4010, January 24, 2013

4. APPROVED CHANGE(S): Significant changes from the PDC are highlighted.

a. Brief Overview of Change: This change updates DLM 4000.25, Volume 2, Chapter 19 

(reference 3.a.), UIT procedures to:

(1) support DODM 4140.01, Volume 9 (reference 3.b.) policy updates, which 

eliminated the charter for the UIT Committee and directed that the DOD Components will not 

establish any new UIT programs,

(2) clarify UIT procedures by identifying the three active DOD UIT programs, and 

document DLMS transactions authorized to convey UIT data by UIT program,

(3) document DLMS transactions with IUID and/or UIT placeholders, which have

no documented IUID/UIT requirement at this time, as well as those for which no requirement is 

anticipated,

(4) document the requirement to assign Federal Logistics Information System 

(FLIS) IUID Indicator value Y (yes) for UIT program items,

(5) delete references to specific record retention periods for documents/transactions, 

instead directing Components to NARA GRS (reference 3.c.), and NARA-approved Component 

Records Disposition Schedules as the authoritative source.

b. Background:

(1) The February 10, 2014 issuance of DODM 4140.01, Volume 9, disestablished 

the UIT Committee by eliminating its charter. DODM 4140.01 also directed that the DOD 

Components will review existing UIT programs for possible transition to IUID Registry 

functionality, will not establish additional UIT programs, and will transition from uniquely 

identifying UIT items by serial number to the use of unique item identifier (UII).

(2) DOD Components are required to accomplish inter-DOD Component logistics 

exchange of UIT serial number and/or IUID UII, using DLMS transactions. However, the DLM 

4000.25, Volume 2, Chapter 19, UIT procedures are not robust in that the majority of UIT 

programs were never activated on an inter-DOD Component basis, and the active UIT programs 

provide for limited use of standard DLMS transactions to exchange serial numbers. The active 

inter-DOD Component UIT programs are Navy Depot Level Reparable and Positive Inventory 

Control (PIC) Nuclear Weapon Related Materiel (NWRM), which were pursued by Navy and Air 

Attachment, ADC 1136

Page 2
Force respectively, for exchange of a limited number of DLMS transactions to convey serial 

numbers with the DLA Distribution Standard System (DSS). In addition, the DOD Small Arms 

and Light Weapons Serialization (SA/LW) Program is active across DOD, having initially been

established in the 1970s with a unique set of SA/LW transaction requirements. Chapter 19 does 

not currently identify which UIT programs are active, or which DLMS transactions are used by 

the active UIT programs to convey serial number or UII.

 

(3) Chapter 19 does not identify DLMS transactions required for UIT based on the 

DOD IUID requirements documented by ODASD (SCI) in the draft “DOD Integrated Requirements 

Set (IRS) for IUID in Supply Business Processes” (reference 3.d.). The IRS was developed in 

conjunction with the SCI IUID Working Group. While most IUID-required items are not UIT

program items, all UIT program items are IUID-required items. The draft IUID IRS requirements are 

evolving.

(4) The National Archives and Records Administration is the Executive Agency with 

authority to set retention times for Federal Records. These retentions are developed by the Military 

Department and Agency Records Officers and Program Officers based on their business needs of the 

organization and have the force and effect of Federal law. Chapter 19 formerly cited specific 

retention requirements, but is revised to defer to the NARA GRS and NARA-approved Component 

Records Disposition Schedules as these are the only approved sources for implementing disposition 

of DOD Component records. Any supplemental information, identified in issuances such as DODM 

4140.01, need to be reflected in NARA GRS or a NARA-approved Component Records Disposition 

Schedules. DLMSO is not the authoritative source for record retention. 

c. Approved Change in Detail:

(1) Revise DLM 4000.25, Volume 2, Chapter 19, UIT, to 

(a) support DODM 4140.01 policy by eliminating reference to a UIT 

Committee; documenting that DOD Components will not establish new UIT Programs or FLIS 

UIT designator codes; and removing Appendix 5, Instructions for Submission of DOD UIT

Program Candidates,

(b) clarify procedures by identifying which of the UIT programs are active 

on an inter-DOD Component level using DLMS transactions, and which programs were never 

activated on an inter-DOD Component level,

(c) identify which DLMS transactions are in use by the active UIT 

programs to convey serial number or UII; or are required for IUID (and therefore required for 

UIT) based on the draft “DOD Integrated Requirements Set (IRS) for IUID in Supply Business 

Processes”,

(d) remove reference to DLMS transactions that are not in use by active 

inter-DOD Component UIT programs or required for IUID and update DLMS notes in each of 

those implementation conventions (IC), for clarification of requirements,

(e) remove specific document/transaction retention requirements, and note 

that DOD Components’ source document and transaction history records will be maintained and 

Attachment, ADC 1136

Page 3
disposed of in accordance with the NARA GRS and NARA-approved Component Records 

Disposition Schedules.

(2) Identify DLMS ICs with UIT/IUID placeholders but no current or anticipated 

UIT or IUID requirement. Update those ICs to remove UIT/IUID capability. Should a UIT or 

IUID requirement subsequently surface, a PDC can be submitted to document the requirement and 

the associated business rules/procedures, and reinstate the capability. 

d. Revisions to DLM 4000.25 (Defense Logistics Management System), Volume 2

(Supply Standards and Procedures): 

(1) Revise Chapter 19, UIT, as shown in Enclosure 1. 

(2) Delete Appendix 5, Instructions for Submission of DOD Unique Item Tracking 

Program Candidates; mark Appendix 5 as RESERVED.

(3) Update Table of Contents as needed.

(4) Revise the DLMS transactions with UIT/IUID capability to clarify which have an 

authorized UIT or IUID requirement and which have placeholders with no documented requirement, 

as shown in Enclosure 2. Enclosure 2 also documents sunset date for DLMS 947I version 4010 

IC no later than 2019, in favor of using DLMS 947I version 4030.

(5) Revise the DLMS transactions with UIT/IUID placeholders but no anticipated 

UIT or IUID requirement, to remove placeholders, as shown in Enclosure 3.

e. Alternatives: None.

5. REASON FOR CHANGE: Changes are required to support current DODM 4140.01 UIT 

policy, to clarify procedures and transaction requirements for UIT, and for consistency with 

National Archives and Records Administration and NARA-approved Component retention policy.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Aligns DLM 4000.25, Volume 2, Chapter 19, UIT procedures with 

current DODM 4140.01 UIT policy and with NARA GRS and NARA-approved Component 

retention requirements. Clarifies applicable DLMS transactions in use for UIT. Identifies DLMS 

IUID transactions requirements for UIT since all UIT items fall under IUID and are subject to the 

IUID requirements. 

b. Disadvantages: None identified.

7. ASSUMPTIONS USED IN THE CHANGE: 

a. Pending FLIS modernization, the UIT designator is available through the FLIS 

Portfolio Data Warehouse, which is DLA Logistics Information Services Master Data Capability 

(MDC). The reengineered FLIS will incorporate the UIT designator. Reengineered FLIS is 

Attachment, ADC 1136

Page 4
scheduled to be available in 2017. The UIT designator will be processed through a standard 

cataloging interface when the redesigned FLIS is operational.

b. The FLIS IUID indicator is a yes/no indicator to provide DOD-wide visibility of IUID 

applicability for NSN items. Pending FLIS modernization, the IUID Indicator is available in the 

DLA Logistics Information System MDC. The reengineered FLIS will incorporate the IUID 

Indicator. Reengineered FLIS is scheduled to be available in 2017. The IUID indicator will be 

processed through a standard cataloging interface when the redesigned FLIS is operational.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Change is effective upon 

publication of the ADC to support current policy. 

9. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: None.

c. Automated Information Systems (AIS): No system impact.

d. DLA Transaction Services: No impact.

e. Non- DLM 4000.25 Series Publications: None identified. Components must update their 

Component-level publications if required.

10. PDC COMMENT/DISPOSITION TABLE:

# Component PDC 1136 Response/Comment Disposition

1 DLA Concurs with comments. Noted.

Refer to the DLA Responses to the Staffing Notes, throughout 

Enclosure 3, for the DLA comments. The DLA responses are 

highlighted in yellow.

2 Army Army concurs with comments:

The FLIS IUID Flag has no 

systemic interface with Army 

systems today nor

will one be developed in the near 

future. We will have to wait for 

FLIS Modernization before Army 

systems can transmit/receive the 

IUID Flag.

UIT-Relevant items in the Army 

are not all consolidated in one 

system (ex: small arms). The 

Army will need to consolidate 

and standardize UIT tracking 

before it can be in compliance 

with the regulation.

Noted.

ADC 1030 included the requirement/procedures for use of UII, 

when available, in the 86S Shipment Status transaction. ADC 

1030 also noted that pending FLIS modernization the IUID 

Indicator will be made available thru web-services using the 

Master Data Capability (MDC). All DOD Components should 

plan on using the MDC when implementing ADCs associated with 

IUID. 

As noted in this change, Army never implemented the UIT 

programs it established (i.e., CCI, RATTS, TAMMS TEDB, 

Army’s Aviation Component System, and Tritium UIT Program) 

using DLMS transactions on an inter-DOD Component basis, and 

therefore those programs have no established DOD UIT 

procedures. DODM 4140.01 policy directs that Components look 

at their existing UIT programs, for transition to IUID Registry 

functionality if appropriate. During that review, Army may want 

Attachment, ADC 1136

Page 5
# Component PDC 1136 Response/Comment Disposition

to consider using IUID for those UIT programs that were never 

activated, rather than pursue UIT procedures. Business 

rules/transaction requirements for IUID must be addressed through 

the DASD(SCI) IUID Working Group, for inclusion in 

DASD(SCI)'s draft "DOD Integrated Requirements Set (IRS) for 

IUID in Supply Business Processes". In the absence of pursuing 

IUID business rules for the level of IUID management required for 

the affected items, Army must submit PDCs proposing the DLMS 

transaction requirements and associated procedures for these UIT 

programs in order to activate them at a DOD inter-Component 

level. 

3 Air Force AF non-concur with comments 

below:

This PDC raises several 

questions.

a. The understanding is the DoD 

Item Unique Identification (IUID) 

Registry is to be the official 

registry of Unique Item Identifier 

(UII) assets. Why would a 

Component system need to report 

to more than one Unique Item 

Tracking (UIT) system, possibly 

needing to report to all four 

approved UIT systems? With the 

DoD IUID Registry being the 

official registry, these other 

programs should get the 

information from the official 

registry. Per DoDM 4000.25, the 

approved UIT systems are DoD 

IUID Registry, DoD SA/LW 

Registry, Navy Depot Level 

Reparable Program (Component 

Specific?) and NWRM Pic 

Fusion Module UIT Registry 

(Component Specific?)

b. Why is ILS-S (Component 

Specific) called out within the 

The Air Force response is noted, however the nonconcurrence 

appears not to be with the intent of PDC 1136 changes to clarify 

UIT requirements based upon updated OSD policy, but rather with 

the UIT concept in general, which was not established by the 

PDC. UIT is an existing concept/program established by OSD 

SCI in the 1993 DOD 4140.1-R. Accordingly, the USAF 

nonconcurrence and comments are included in this ADC, but they 

do not justify not updating the DLM 4000.25 UIT procedures to 

reflect the revised DODM 4140.01 UIT policy.

a. The DOD UIT Programs predate, and are not the same as, the 

IUID Registry. ADC 1136 is necessary to incorporate revised 

DOD UIT policy in DLM 4000.25.

 

DODM 4140.01, February 2014, updates the DOD UIT policy to 

include the requirement that no new UIT programs will be 

established and that Components should look at their existing UIT 

programs, for transition to IUID Registry functionality if 

appropriate. DLMSO notes that the IUID registry does not 

capture DLMS transactions used for UIT. Further, to date the 

DOD Integrated Requirements Set for IUID in Supply Business 

Processes provides a DOD standard approach to capture the UII in 

a minimal number of DLMS transactions such as 856S Shipment 

Status and 842A/W SDR, however those transactions are not used 

to update the IUID Registry. Components must address their 

supply IUID requirements with DASD SCI through the IUID 

Working Group. In the case of SA/LW, DOD has stated that the 

IUID registry is not intended to cover the granularity of 

movement/data exchange which the DOD SA/LW Registry has 

provided for weapons since the 1970s.

DODM 4140.01 policy directs that DOD Components will review 

existing UIT programs for possible transition to IUID Registry 

functionality. A separate PDC will be needed if a determination is 

made to eliminate any UIT program.

b. Regarding the comment on why is ILS-S (Component Specific) 

called out within the DODM 4000.25, Vol 2, Chapter 19, 

Attachment, ADC 1136

Page 6
# Component PDC 1136 Response/Comment Disposition

DoDM 4000.25, Chapter 19, 

paragraph C19.13? This is a DoD 

Manual and should not be calling 

out component systems. The 

Components should be 

designating which system will do 

what within their specific 

component. What is the NWRM 

Pic Fusion Module UIT Registry? 

Is this NWRM Pic Fusion 

Module UIT Registry able to 

receive DLMS transactions? 

c. Currently ILS-S NWRM nearreal time reporting is by MILS 

transaction sent to Air Force Data 

Systems (AFDS), which then 

forwards to AF NWRM PIC 

Fusion, this manual specifies the 

intra-service for the Air Force 

must be done via 870S. So this 

removes AFDS from future 

development. 

In the DODM 4000.25 change, 

C19.25 and subsequent 

paragraphs discuss the DLMS 

transactions to be used for each 

UIT program. Paragraph C19.13 

calls out the 870S, yet it is not 

included in Table C19.T3 or 

Table C19.T4.

paragraph C19.13, that was done specifically at the request of the 

Air Force and only applies to the Air Force, as it represents a 

deviation from normal supply status generation and routing. See 

ADC 407 for the details. While normally DLMSO does not want 

to list specific Component systems in the DLMs, in this situation 

since the ADC had a very limited applicability, the documentation 

in the DLM had to be restricted as such.

c. Regarding the reference to the use of the 870S, per ADC 407, 

paragraph 5.b., Air Force advised that ILS-S (a DLMS compliant 

system) would generate an information copy of the 870S for 

routing to PIC Fusion via DAAS. We updated the 870S to 

identify the PIC Fusion Center RIC and a special qualifier to 

identify this as an intra-Air Force supply status. Air Force 

understood that this information copy of the intra-Air Force supply 

status could overlay the normal ICP-generated supply status, based 

on standard MILSTRIP routing rules. DAAS maps were updated 

to allow conversion of the ILS-S 870S to a legacy format; Air 

Force understood in those situations, the serial numbers/UIIs 

would be dropped since there is no place to carry them in the 

legacy format. We were not advised of AFDS getting these 

information supply status transactions prior to routing to PIC 

Fusion, as that was not the approved process from ADC 

407. Regardless, AFDS is likely getting the legacy conversion of 

the DLMS 870S sent by ILS-S.

4 Marine Corps Concur with comment:

Marine Corps will require 

continuing efforts to develop the 

requirements for IUID 

information within the 527D 

transactions as the Marine Corps 

wholesale storage activities 

transition to Defense Property 

Accountability System (DPAS) 

which works with receiving 

DLMS transactions at the UII 

level.

Noted. 

Marine Corps must address DLMS IUID transaction requirements 

to the DASD(SCI) IUID Working Group for incorporation in the 

“DOD IRS for IUID in Supply Business Processes.” The SCI 

IUID Working Group has representatives from all of the DOD 

Components. 

At this time, no requirements for use of DLMS 527D for IUID has 

been addressed to the IUID working group for inclusion in the 

DOD Integrated Requirements Set for IUID in Supply Business 

Processes IRS.

5 Navy Concur. Noted.

6 USTRANSCOM Abstains. Noted.

Enclosures

Attachment, ADC 1136

Page 7
DLM 4000.25, Volume 2, Month Day, 2014

Change XX

Enclosure 1 to ADC 1136

STAFFING NOTES and RESPONSES are included in this enclosure, but will not be

published in DLM 4000.25, Volume 2, Chapter 19.

C19. CHAPTER 19

UNIQUE ITEM TRACKING

C19.1. SCOPE. 

C19.1.1. The provisions of this chapter apply to the Military Departments including 

Coast Guard and Defense Agencies (hereafter referred to as the DoD Components) 

responsible for unique item tracking (UIT). 

C19.1.2. This chapter addresses the existing DoD level (inter-DoD 

Component) UIT programs identified in paragraphs C19.25 and C19.26. In 

accordance with DODM 4140.01, “DoD Supply Chain Materiel Management 

Procedures, Volume 9, Materiel Programs,” no new UIT programs will be 

established.

C19.1.3. This chapter covers procedures to obtain a UIT designator code and to 

report, populate, update, and reconcile UIT assets items as required by existing UIT 

programs, in the DoD Component systems related to or impacted by those

programs.

1

C19.2. EXCLUSIONS

C19.2.1. Classified activities that determine the visibility of specific UIT items

assets may compromise operational security willshall request guidance from their DoD 

Components. No DoD Component activity shall deviate from these requirements 

without the concurrence of their DoD Component and the Unique Item Tracking 

Committee (UITC). Submit requests for deviation, to include appropriate justification, to 

DLA Logistics Management Standards, J627, Room 1650, 8725 John J Kingman Road, 

STOP 6205, Fort Belvoir, VA 22060-6217 or use the comment form on the DLA 

Logistics Management Standards Website www.dla.mil/j6/dlmso/About/Comment/comment_form.php.

C19.2.2. DoD Small Arms and Light Weapons (SA/LW) Serialization Program. 

reporting requirements are outlined in Chapter 18 The DOD SA/LW Serialization UIT 

1 All AISs relevant to the unique identification and tracking of item of supply throughout the DoD supply chain. 

These systems include, but are not limited to, the supply system, financial system, maintenance system, 

procurement system, the DoD Component repositories.

Enclosure 1, ADC 1136

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DLM 4000.25, Volume 2, Month Day, 2014

Change XX

program has unique transaction requirements and procedures documented in 

Chapter 18. The SA/LW program is subject to the IUID transaction requirements, 

which are identified in paragraph C19.25.4.

C19.3. GENERALPOLICY. In accordance with DODM 4140.01 policy:

C19.3.1. No new UIT programs will be established.

C19.3.2. DoD Components will transition from uniquely identifying UIT items 

by serial number, to the use of unique item identifier (UII).

C19.3.3. DoD Components will review existing UIT programs for possible 

transition to Item Unique Identification (IUID) Registry functionality.

C19.4. OBJECTIVES

C19.4.1. Establish continuous visibility over all UIT itemsassets from their point of 

entry into the DoD logistics systems through disposal, demilitarization, or shipment 

outside the control of the Department of Defense, as required by existing UIT 

programs.

C19.4.2. Reestablish visibility over a UIT item previously shipped outside the 

Department of Defense’s control when it is reintroduced to DoD control.

C19.4.3. Requires the use of standard logistics transactions to interface UIT 

reporting between/among owners, the DoD Components, and suppliers. The objective 

is to populate accountability and, if required, visibility records using standard DLMS 

logistics transactions. These procedures do not dictate whether the DoD Component 

systems accomplish UIT through an integrated automated information system (AIS) 

accommodating UIT data or through use of stand-alone UIT data registries.

C19.4.4. To provide coverage for all UITC DoD level (inter-DoD Component) UIT 

programs registered through the DoD UITC in accordance with DoD 4140.1-R, “DoD 

Supply Chain Materiel Management Regulation,” May 23, 2003.

C19.5. SAFEGUARDING AND PHYSICAL SECURITY OF UNIQUE ITEM TRACKING 

DATA RECORDS

C19.5.1. Secure AIS records as required by DoD 5200.1-R, “Information Security 

Program,” January, 14, 1997DoDM 5200.01, Volume 1, “DoD Information Security 

Program: Overview, Classification, and Declassification,” February 24, 2012.

C19.5.2. Safeguarding AIS UIT recorded data does not relieve units and activities 

from the DoD Component requirements for physical, electronic, and procedural security 

of unique item identifier (UII) items subject to UIT.

C19.6. VISIBILITY OF UNIQUE ITEM TRACKING ITEMS. Establishing visibility of 

items comprising a UIT program (hereafter referred to as UIT items or UIT assets) may 

Enclosure 1, ADC 1136

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DLM 4000.25, Volume 2, Month Day, 2014

Change XX

begin at any point in the supply chain. Customarily, for “cradle to grave” UIT programs, 

initial tracking begins at time of shipment from the supplier/manufacturer. Alternatively, 

a UIT program may begin after UIT items are already in the DoD logistics system.

C19.7. RESPONSIBILITIES FOR UNIQUE ITEM TRACKING. The DoD Components 

willshall

C19.7.1. not establish new UIT programs,

C19.7.2. maintain AIS necessary to track UIT items for which the owner has or 

had accountability/visibility,

C19.7.2. Submit existing and proposed DoD level (inter-DoD Component) UIT 

programs to the DoD UITC for registration and assignment of a Federal Logistics 

Information System UIT designator code. Coordinate candidate UIT programs with the 

other DoD Components during the nomination process. Appendix 5 provides 

procedures for nominating and coordinating a UIT program candidate

C19.7.2.1. Provide the nominating DoD Component the reason(s) when 

disapproving a UIT candidate for registration.

C19.7.2.2. Request mediation by the UITC when another DoD Component 

disapproves a UIT candidate program.

C19.7.3. apply the appropriate Federal Logistics Information System (FLIS)

UIT designator codes to national item identification numbers (NIINs) in existing UIT 

programs. Refer to C19.27, Table C19.T5. for assigned authorized UIT designator 

codes. Ensure that the integrated materiel manager (IMM) applies the UIT designator 

code to every NIIN comprising the DoD level program, for which a UIT designator code 

is not already assigned. The IMM assigns UIT designator codes to a NIIN based on 

direction by the DoD Component UIT central control point. The UIT designator code 

provides the DoD Components a systemic means to identify that a NIIN is subject to 

UIT and subject to these procedures. For system to system updates of this data,

activities should subscribe to the UIT data through the FLIS Portfolio Data 

Warehouse which is DLA Logistics Information Services Master Data Capability. 

To negotiate this XML Data Exchange/Subscription, send an e-mail request to 

DLISRMDEPMO@dla.mil.

C19.7.4. include an IUID Indicator value Y (yes ) in the FLIS field “IUID 

Indicator”, for UIT items with a national stock number (NSN) assigned. The IUID 

yes/no indicator provides DoD-wide visibility of IUID applicability for NSN items. 

The IUID Indicator is available through the DLA Logistics Information Services 

Master Data Capability.

C19.8. NATIONAL STOCK NUMBERS, UNIQUE ITEM IDENTIFIERS, AND SERIAL 

NUMBERS. If known, an item’s national stock number (NSN), in conjunction with the UII

Enclosure 1, ADC 1136

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DLM 4000.25, Volume 2, Month Day, 2014

Change XX

and/or serial number, willshall be the preferred means for tracking an item in logistics 

AIS.2 If there is no NSN, the owner(s) or an accountable officer willshall assign a local 

control number (LCN) until a valid management control number (MCN) or NSN can be 

obtained. DLMS provides flexibility to accommodate tracking by NSN and UII, or by NSN 

and serial number, until such time as IUID policy and use of UIIs is fully implemented. UIT 

by NSN and serial number is a transitional requirement until the Components fully 

implement the IUID concept for serially managed assets, and tracking by UII, across the 

Department of Defense. Pending DoD-wide implementation of IUID, AIS should pass 

both the UII and serial number in logistics transactions when both are available. 

C19.9. VISIBILITY OF ITEMS. Visibility tracking willshall cease when UIT items are 

shipped outside the control of the Department of Defense, or when demilitarization and/or 

disposal are confirmed. Historical UIT transactions willshall be retained in an inactive file 

accessible through an automated means.

C19.10. RETENTION OF SOURCE DOCUMENTS AND TRANSACTION HISTORY.

UNIQUE ITEM TRACKING DOCUMENTATION. Audit capability is required following 

UIT document processing. Audit capabilities include establishing and maintaining a 

transaction history that ensures and facilitates successful UIT asset tracing. for the 

following periods: Activities will maintain and dispose of documents and 

transaction history records in accordance with the National Archives and 

Records Administration (NARA) General Records Schedule (GRS) or the NARAapproved Component Records Disposition Schedule. These are the only 

approved sources for implementing disposition of DoD Component records.

C19.10.1. Controlled Inventory Items. A minimum of 10 for controlled inventory 

items (identified in DoD 4100.39-M, “Federal Logistics Information System (FLIS) 

Procedures Manual”) and other items that may be designated by the OSD and the DoD 

Components. 

C19.10.2. Non-Controlled Inventory Items. A minimum of 6 years for noncontrolled items.3

C19.10.3. Source Documents. Retain original documents or facsimiles (e.g., 

(microfilm, microfiche, Compact Disk-Read Only Memory (CD-ROM)) for a minimum of 

six years for non-controlled items and a minimum of 10 years for controlled items from 

date originated. Retain foreign military sales (FMS) source documents and financial 

records for 10 years from date of closure.

2 The UII is an identifier used to uniquely identity an individual item used within the DoD. The UII may be 

a DoD Recognized IUID equivalent [e.g., Vehicle identification number (VIN)] or a composite structure 

defined by the Department of Defense [refer to UII Construct 1 and UII construct 2]. Refer to DoD policy 

and supporting documentation for specific IUID guidance at www.acq.osd.mil/dpap/pdi/uid/index.html. 

Refer to the most current version of MIL-STD-130 for specific guidance marking of U.S. Military property. 3 DoD 41410.1- requires that transaction histories be maintained for a least 2 years Under the document retention 

requirements contained in the National Archives Records Administration (NARA) General Records Schedule (GRS), 

the document retention period for Accountable Officer’s Records is 6 years 3 months.

Enclosure 1, ADC 1136

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C19.10.4. Transaction History. AIS transaction history files associated with UIT 

shall include the information system transaction record and the required source 

document information that prompted the information system transaction. Transaction 

history records shall be organized and maintained in a manner that shall ensure that 

accurate information can be retrieved and collated in a timely and reliable manner for a 

minimum of 10 years.

C19.11. DUE-IN AND PREPOSITIONED MATERIEL RECEIPT INFORMATION. 

Establish due-in records in accordance with due-in procedures in Chapter 12. Upon 

establishing a due-in, provide a DLMS 527D Prepositioned Materiel Receipt (PMR) 

transaction to each intended storage activity in accordance with the PMR procedures in 

Chapter 12. Do not include UIIs and/or serial numbers in the PMR transaction. If

UIIs are known at time of DLMS 527D initiations, they will be included.

STAFFING NOTE #1 FOR DLA: Does DSS receive 527D PMRs that include serial 

numbers and/or UIIs from any DoD Component, for a UIT program (AAA, AAD, and 

AAJ)? If yes, identify which program(s). DLMSO will update procedures if needed in 

the ADC, based on the DLA response.

DLA RESPONSE: The 527D (PMR) inbound to DSS does not contain any UII data from 

the ICP today.

C19.12. ADVANCE SHIPPINGSHIPMENT NOTICE. When the procuring DoD 

Component orders UIT items from a production contractor vendor, the procuring DoD 

Component must shall ensure that the applicable clause requiring the vendor to provide 

IUID information UIIs in accordance with Defense Federal Acquisition Regulations 

Supplement (DFARS), “Item Unique Identification” clause is included in the contract.4 

The contractor shall must submit IUID UII information to the Wide Area Workflow eBusiness Suite – Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT)

(Receipt and Acceptance (WAWF-RA) in accordance with the iRAPT WAWF

Implementation Guides for the 856, Advance Shipment Notice/Manifest; 857 Shipment 

and Billing Notice; direct online input; or another comparable information exchange 

method supported by iRAPT WAWF-RA. iRAPT will disseminate the UII update 

information contained in the Ship Notice/Manifest to the IUID Registry to establish 

the birth record for the item. iRAPT WAWF willshall disseminate the vendor 

shipment notice information to the procuring activity to satisfy the shipment 

performance notice requirement for the vendor to provide notification of shipment to the 

procuring activity using DLMS 856, Advance Shipment Notice (ASN), including UII(s), 

or comparable 856 transaction. In addition Upon request, DLMS-compliant 

receiving activities must coordinate with the WAWF iRAPT shall will also for

disseminateion of the vendor shipment information to the receiving depot or other 

DLMS-compliant receiving system using the DLMS 856 ASN , Advanced Shipment 

Notice, including UII(s).

C19.13. AIR FORCE INTEGRATED LOGISTICS SOLUTION-SUPPLY RETAIL 

STATUS. Air Force Integrated Logistics Solution-Supply (ILS-S) (Retail Supply) Supply 

4 See www.acq.osd.mil/dpap/pdi/uid for specific UID DFARS clause information to include in the contract.

Enclosure 1, ADC 1136

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Status (DLMS 870S) willshall be used on an intra-Air Force basis to provide the latest 

status to the intended receiving activity, including UII and/or serial number in support of 

UIT for positive inventory control (PIC) nuclear weapon related materiel (NWRM). For 

legacy items where the UII has not been marked in accordance with IUID policy, the 

serial number alone willshall be passed. DLA Transaction Services willshall enable 

transmission of information copies of the ILS-S Supply Status to the NWRM PIC Fusion 

Module UIT Registry to ensure the PIC NWRM program has near real time access to 

UIIs and the associated serial numbers of NWRM item movements.

C19.14. ACCEPTANCE REPORT. When acceptance at origin is applicable, the DLMS 

856 or comparable 856 transaction, forwarded to the procuring and receiving activity, 

willshall contain accepted IUID information. When acceptance at destination is 

applicable, the receiving system may must report acceptance, including UII(s) (as 

applicable), using the DLMS 861, Acceptance Report, or direct input to iRAPT 

WAWF. Responsibility for Government acceptance may also be contractually 

assigned to an alternative organization which may use the DLMS 861 or direct 

input to iRAPT for acceptance reporting. Where electronic interface is not available, 

the receiver may report acceptance, including UII(s), using direct online input to WAWFRA. iRAPT WAWF willshall extract the IUID information for all Government accepted 

IUID items and forward to use to establish the birth record in the IUID Registry. 

Additional information and guidance on the IUID registry can be found on the UID 

Website http://www.acq.osd.mil/dpap/pdi/uid.

C19.15. MATERIEL RECEIPT. C19.15.1 Receipt. The receiving activity willshall

notify the owner when UIT items are received to include UII(s) and/or serial 

number(s) for the UIT programs for Navy Depot Level Reparables and Positive 

Inventory Control Nuclear Weapon Related Materiel (UIT Designator Codes AAD 

and AAJ). Submit receipt including UII(s) using DLMS 527R Receipt Transaction, in 

accordance with the receipt procedures in Chapter 13.

C19.15.2 Correction Of Erroneous Receipts. The preferred method for 

correcting receipt errors for complete or partial receipt (accountable document quantity, 

UII(s), or both) is to submit a DLMS 527R Receipt reversal in accordance with Chapter 

13 Receipt procedures to correct the audit trail.

C19.16. UNIQUE ITEM IDENTIFIER RECEIPT DISCREPANCIES. When received 

UIIs do not match accompanying UII documentation (e.g., quantity and/or UIIs), the 

receiving activity willshall record the actual quantity and UIIs received, and notify the 

shipping activity or inventory control point (ICP)/IMM, as applicable, of the discrepancy. 

The receiving activity willshall submit a supply discrepancy report (SDR) showing the 

appropriate discrepancy code for quantity and IUID discrepancies in accordance with 

SDR procedures. For shortages, or overages, or mismatched UIIs in shipments of 

controlled inventory items, arms, arms parts, ammunitions, and explosives, report within 

24 hours of discovery (see SDR response timeframes). Action activities willshall reply 

to all SDRs within 30 calendar days from date of receipt of reports by the action activity 

when associated with shipments of controlled inventory items in accordance with 

Chapter 17 time standards. See Chapter 17 for SDR procedures.

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C19.17. REINTRODUCTION OF UNIQUE ITEM IDENTIFIER ITEM PREVIOUSLY 

SHIPPED OUTSIDE THE CONTROL OF THE DEPARTMENT OF DEFENSE. When a 

UIT item(s) previously shipped outside DoD control is reintroduced to DoD control, the 

receiving activity willshall report the receipt, including UIIs and/or serial numbers, to 

the owner when required by the UIT program. The receiving activity willshall submit 

the receipt using DLMS 527R Receipt transaction.

C19.18. MATERIEL REDISTRIBUTION AND RELEASE

C19.18.1. The shipping activity willshall release the appropriate quantity and 

supply condition code of UIT items without regard to the UIIs and/or serial numbers

selected. This also applies to disposal release orders (DRO). There is currently no 

documented requirement for an owner to direct release of specific UIIs and/or serial 

numbers by specifying applicable UIIs/serial numbers within the MRO/DRO.

C19.18.2 Defense Logistics Management System Retail Transportation and 

Supply Receipt And Acknowledgement Interchange. (See DLM 4000.25, “Defense 

Logistics Management System Manual,” Volume 3, Chapter 2.) For designated supply 

trading partners (currently limited to the Standard Base Supply System (SBSS) – Cargo 

Movement Operations System (CMOS) interface), the DLMS 940R Materiel Release 

willshall be used to support the UIT program for PIC NWRM. UIIs and the associated 

serial number willshall be passed in the DLMS 940R for each item meeting the PIC 

NWRM program criteria. For legacy items where the UII has not been marked in 

accordance with IUID policy, the serial number alone willshall be passed. This is an 

interim measure pending transition to tracking by UII and associated IUID business 

rules/transactions.

C19.18.3. For designated supply trading partners (currently limited to SBSS –

CMOS interface), an information copy (image) of the Materiel Release 940R and 

Materiel Release Advice 945A willshall be used in support of Air Force PIC Fusion 

program data requirements. The routing of an additional information only copy of the 

DLMS standard transactions (940R and 945A) is authorized for forwarding PIC Fusion 

data needed for the Air Force UIT registry. This is a specific authorized use with unique 

identifiers to flag the transaction as information only.

C19.19. CANCELLED MATERIEL RELEASE ORDER/DISPOSAL RELEASE ORDER 

SUPPORTING UNIQUE ITEM IDENTIFIER MATERIEL RELEASE

C19.19.1. The storage activity willshall confirm materiel release order (MRO) or 

DRO cancellation to the owner, including UIIs. The storage activity will confirm MRO or 

DRO cancellations in accordance with DLMS 945A materiel release cancellation advice 

or disposal release cancellation advice in accordance with Chapter 4.

C19.19.2. The owner willshall confirm MRO cancellation with Status Code BQ 

using DLMS 870S Supply Status via DAAS to eligible status recipients. Data are 

entered in the eligible status recipient’s AIS.

Enclosure 1, ADC 1136

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C19.20. MATERIEL RELEASE CONFIRMATION

C19.20.1. For UIT programs, with the exception noted below for the retail 

transportation and supply receipt acknowledgment interchange, The shipping activity 

willshall confirm materiel release to the owner and report shipped UIIs and/or serial 

numbers for the UIT programs for Navy Depot Level Reparables and Positive 

Inventory Control Nuclear Weapon Related Materiel (NWRM). For these two UIT 

programs, the storage activity willshall submit a Materiel Release Confirmation, 

including UIIs and/or serial numbers, using DLMS 945A, processed in accordance 

with Chapter 4.

STAFFING NOTE #2 FOR DLA: Does DSS include serial number and/or UII in DLMS 945A 

MRC for any active UIT program (AAA, AAD, and AAJ)? If yes, identify which program(s). 

DLMSO will update procedures as needed in the ADC, based on the DLA response.

DLA RESPONSE: The 945A contains UII data in its repeating DLMS data (RDT in DSS) for 

AR0, A6_ transactions on NSNs that have a UIT program code of AAD, AAJ only.

DLMSO COMMENT: Based on DLA response, updated the Transaction Tables for the

UIT Designator AAD and AAJ programs to include 945A. AAJ already cited 945A (limited 

to Distribution Code 111). With the implementation of ADC 347, the PIC NWRM table 

should also read 945A for Materiel Release Confirmation, Disposal Release Confirmation, 

and MRO Denials. 

C19.20.2. DLMS Retail Transportation and Supply Receipt and Acknowledgement 

Interchange. (See DLM 4000.25 Volume 3, Chapter 2). The transportation office will 

perpetuate the UIIs and/or serial numbers with the associated transportation 

control number (TCN) in the Materiel Release Confirmation (distribution code 

111). This data content will be used by the supply activity to perpetuate this 

information to the Shipment Status. Transportation activities do not currently have a 

requirement to perform unique item tracking. As a result, the DLMS 945A Materiel 

Release Advice does not currently authorize inclusion of UII (or serial number) .

C19.21. CONFIRMATION OF SHIPMENT TO DEMILITARIZATION AND/OR 

DISPOSAL. The shipping activity shall report UIIs and/or serial numbers to the 

owner, for shipment of all UII items to demilitarization and/or disposal for the UIT 

programs for Navy Depot Level Reparables and Positive Inventory Control 

NWRM. The storage activity willshall include the UIIs and/or serial numbers on the 

DLMS 945A Materiel Release Advice for these two UIT programs. 

STAFFING NOTE #3 FOR DLA: Does DSS include serial number and/or UII in the 

Materiel Release Confirmation for any active UIT program (AAA, AAD, and AAJ)? If 

yes, identify which program(s). DLMSO will update procedures as needed in the ADC, 

based on the DLA response.

DLA RESPONSE: If MRC is understood here to be the DLMS 945A, then, yes. See 

response to Staffing Note #2.

C19.22. SHIPMENT STATUS. For all UIT programs, the shipping activity willshall

report shipment status, with UIIs and/or serial numbers selected for shipment, to the 

receiving DoD Component. The receiving DoD Component willshall enter the data in 

Enclosure 1, ADC 1136

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its AIS to confirm that received UIIs and/or serial numbers are the UIIs/serial 

numbers reported shipped. 

STAFFING NOTE #4 FOR DLA: Does DSS include serial number and/or UII in 856S 

Shipment Status for any active UIT program (AAA, AAD, and AAJ)? If yes, identify 

which program(s). If not, what is target implementation date for ADC 1030?

DLA RESPONSE: Yes, 856S transactions from DSS contain UII data today in their 

repeating DLMS data segments for each UIT PGM DSGNTR code AAD and AAJ 

(excluding AAA). 

DLMSO COMMENT: Based on DLA response, the transaction tables for the UIT 

programs AAD and AAJ are updated to include 856S.

C19.23. PHYSICAL INVENTORY OF UNIQUE ITEM IDENTIFIER ITEMS. Physical 

inventory of UIT items willshall be conducted in accordance with Chapter 6 physical 

inventory procedures. With the exception of the SA/LW program, there is currently 

no UIT program with a DoD requirement to inventory by UII or serial number.

C19.24. DOD STOCK READINESS PROGRAM. Under the Stock Readiness program, 

the Department of Defense requires uniform care of supplies, including the inspection 

and reporting of materiel condition and serviceability, and the scheduling, controlling, 

and reporting of packaging and other cost reimbursable actions supporting care of 

supplies in storage (COSIS). For UIT itemsUpon implementation of IUID, the 

distribution depot center willshall report storage quality issues requiring COSIS work to 

the materiel owner via the Storage Quality Control Report, for IUID-required items

including UII, for approval in accordance with DoD Component "Stock Readiness"

Policy using DLMS 842SQ Storage Quality Control Report and DLMS 842S/R Storage 

Quality Control Report Reply. 

C19.25. SIGHT VERIFICATION UNDER SPECIAL CIRCUMSTANCES. Reserved. 

(NOTE: This capability is to be provided on an exception basis by DLMS 140B once 

requirements are defined in a proposed DLMS change. 

STAFFING NOTE: No PDC was ever submitted for the exception process for ‘sight 

verification by request’. This change removes the Chapter 19 placeholder. A PDC can 

be submitted at a later date, documenting the business rules/procedures, if required. 

C19.26. DLMS TRANSACTIONS WITH UNIQUE ITEM TRACKING CAPABILITY. 

Table C19.T1 shows the DLMS transactions with UIT capability and the associated 

DLMS chapter for processing the transactions. 

STAFFING NOTE: Existing paragraph C19.26 is deleted. To provide clarity, 

renumbered paragraph C19.25 shows the UIT Transaction requirements by the 3 active

UIT programs, and also the IUID Transaction requirements which, by default, apply to 

all UIT items.

Enclosure 1, ADC 1136

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Table C19.T1. DLMS Transactions with Unique Item Tracking Capability

DLMS TITLE DLMS Volume, Chap

140A5 Small Arms and Light Weapons Reporting Vol 2, Chapter 18

140B RESERVED. No documented business case/requirement 

(Unique Item Tracking Report)

180M Materiel Returns Reporting Vol 2, Chapter 11

511M Requisition Modification Vol 2, Chapter 4

511R Requisition Vol 2, Chapter 4

527D Due-in/Advance Receipt/Due Verification Vol 2, Chapter 12

527R Receipt, Inquiry, Response and MRA Vol 2, Chapter 13

810L Logistics Bill Vol 5, Chapter 2

842A/W SDR Follow-up, Correction, Cancellation, & 

Reconsideration Request Vol 2, Chapter 17

842S/Q Storage Quality Control Report Vol 2, Chapter 21

842S/R Storage Quality Control Report Reply Vol 2, Chapter 21

846A Asset Reclassification Vol 2, Chapter 7

846F Ammunition Freeze/Unfreeze Vol 2, Chapter 14

846I Asset Status Inquiry/Report Vol 2, Chapter 5

846R Location Reconciliation Request Vol 2, Chapter 6

856 Advance Shipment Notice Vol 2, Chapter 19

856R Shipment Status Materiel Returns Vol 2 Chapter 11

856S Shipment Status Vol 2, Chapter 5

861 Acceptance Report Vol 2, Chapter 19 

(WAWF)

867I Issue Vol 2, Chapter 14

870M Materiel Returns Supply Status Vol 2, Chapter 11

870S Supply Status Vol 2, Chapter 5

888A6 Small Arms and Light Weapons Data Change Vol 2, Chapter 18

5 DLMS 140A is specific to use for Small Arms and Light Weapons tracking under the DoD Small Arms 

and Light Weapons Serialization Program.

6 DLMS 888A is specific to use for Small Arms tracking under the DoD Small Arms Serialization Program.

Enclosure 1, ADC 1136

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Table C19.T1. DLMS Transactions with Unique Item Tracking Capability

DLMS TITLE DLMS Volume, Chap

940R Materiel Release Vol 2, Chapter 4

940R Materiel Release for retail transportation and supply receipt 

and acknowledgement interchange Vol 3, Chapter 3

945A Materiel Release Advice Vol 2, Chapter 4

947I Inventory Adjustment Vol 2, Chapter 7

C19.27.25. ACTIVE DOD-LEVEL UNIQUE ITEM TRACKING PROGRAMS. The 

following active UIT programs use DLMS transactions to exchange UIT UII and/or 

serial number on an inter-Component basis. In addition, see Table C19.T4. for 

DLMS transactions required for IUID. All UIT items are subject to IUID.

C19.25.1. DoD Small Arms and Light Weapons Serialization Program. See Refer 

to DLMS, Volume 2, Chapter 18, for the DoD Small Arms and Light Weapons (SA/LW) 

Serialization Program UIT procedures. The DoD SA/LW Serialization Program, UIT 

Designator AAA, uses the following DLMS transactions for UIT.

Table C19.T1. DoD SA/LW Serialization Program UIT transactions

Transaction Title

140A Small Arms and Light Weapons Reporting

888A Small Arms and Light Weapons Data Change

C19.25.2. Navy Depot Level Reparable Program. The Navy Depot Level 

Reparable program is the recognized inter-DoD Component UIT program for select

Navy-managed DLRs. The Navy Depot Level Reparable UIT program, UIT 

Designator AAD, uses the following DLMS transactions for UIT. 

Table C19.T2. Navy Depot Level Reparable Program UIT transactions

Transaction Title

140B RESERVED7

 

527R Receipt

856S Shipment Status

888B RESERVED8

 

7 No documented procedures for 140B UIT Report. DLA to submit PDC documenting UIT 

use to include Chapter 19 procedures.

8 Ibid.

Enclosure 1, ADC 1136

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Table C19.T2. Navy Depot Level Reparable Program UIT transactions

Transaction Title

945A Materiel Release Confirmation/Disposal Release Confirmation

C19.25.3. Positive Inventory Control of Nuclear Weapons Related Materiel. Air 

Force program for providing positive inventory control for nuclear weapons related 

materiel (NWRM). The Positive Inventory Control NWRM UIT program, UIT 

Designator AAJ, uses the following DLMS transactions for UIT.

Table C19.T3. Positive Inventory Control for NWRM UIT transactions

Transaction TITLE

527R 9 Receipt

856S Shipment Status

867I 10 Issue 

940R11 Materiel Release (Distribution Code 111) (approved for limited use)

945A

Materiel Release Advice (Distribution Code 111),

12

Materiel Release Confirmation, Disposal Release Confirmation, and MRO 

Denials13

947I 14

Inventory Adjustment (only version 4030 can provide the UII)

If using 947I version 4010, must migrate to version 947I version 4030 no 

later than year 2019.

C19.25.4. IUID Transactions. In addition to the UIT transaction 

requirements identified by specific UIT programs, the following are associated 

with IUID requirements. All UIT items fall under DoD IUID requirements.

9 Refer to ADC 347, Revise DLMS 527R Receipt, 867I Issue, 945A Materiel Release Advice, and 947I 

Inventory Adjustment to Support Unique Item Tracking (UIT) for Air Force Positive Inventory 

Control. DLA DSS has implmeneted ADC 347. 10 Ibid.

11 Refer to ADC 316C, Revise DLMS Implementation Convention (IC) 940R Material Release and 

DLMS IC 945A Material Release Advice, to Support UIT for Air Force Positive Inventory Control 

(PIC) under the Retail Transportation and Supply Receipt and Acknowledgement Interchange 12 Ibid.

13 Refer to ADC 347.

14 Ibid.

Enclosure 1, ADC 1136

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Table C19.T4. IUID Transaction Requirements

Transaction TITLE

527R15

Receipt. Approved for limited IUID scope applicable only to the return to 

inventory items previously issued to a commercial activity for repair

(DLMS 527R with 2/LIN01/010 Code E)

842A/W16,17 Supply Discrepancy Report (SDR) Follow-up, Correction, Cancellation, & 

Reconsideration Request

842S/Q18 Storage Quality Control Report

842S/R19 Storage Quality Control Report Reply

842P20 Product Quality Deficiency Report Data Exchange

85621 Advance Shipment Notice

856R22 Shipment Status Materiel Returns

856S23 Shipment Status

86124 Acceptance Report

15 Refer to ADC 1042, Revise WAWF Advance Shipment Notice (ASN) to Accommodate DLA 

Interface for Reparable Government Furnished Property (GFP). Limited Receipt applicability; DLA 

Distribution Centers will include the UII in those DLMS 527R Receipt transactions with 2/LIN01/10 

Code E (MILSTRAP legacy D4M functionality) when machine readable at time of receipt.

16 Refer to ADC 1030, Implementation of UID in the DLMS Shipment Status Supporting DOD IUID 

Supply Procedures and Associated SDR Procedures. Approved for staggered implementation 

no later than December 2015.

17 Refer to ADC 1095, Enhanced Guidance for submitting SDRs for IUID Discrepancies. The 

target date for system edits to enforce appropriate discrepancy reporting based upon the FLIS 

IUID indicator is December 2015.

18 Draft PDC 1045 under development documenting IUID requirements for Storage Quality Control

Report/Reply.

19 Ibid.

20 Refer to ADC 1007, PQDR Data Exchange and Enhanced Exhibit Tracking via Standard Logistics 

Transactions. ADC 1007 established a DLMS transaction for the PQDR and supports IUID 

functionality.

21 Refer to ADC 129, New DLMS Supplement for DLMS ASN Following Federal IC 856, Shipment 

Notice/Manifest

22 Refer to ADC 1071, Implementation of DOD IUID Supply Policy in Version 4030 DLMS 856R 

Shipment Status Materiel Returns. Approved for staggered implementation no later than 

December 2017.

23 Refer to ADC1030, Implementation of UID in the DLMS Shipment Status Supporting DOD IUID 

Supply Procedures and Associated SDR Procedures. Approved for staggered implementation 

no later than December 2015. 24 Refer to ADC 132, DS for Acceptance Report for Unique Identification (UID) and New Shipment/

Acceptance Discrepancy

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Table C19.T4. IUID Transaction Requirements

Transaction TITLE

940R25 Materiel Release for retail transportation and supply receipt and 

acknowledgement interchange (approved for limited IUID use)

945A26 Materiel Release Advice (approved for limited IUID use)

C19.26. INACTIVE DOD-LEVEL UNIQUE ITEM TRACKING PROGRAMS. The 

following UIT programs were never activated as inter-DOD Component UIT 

programs using DLMS transaction exchange of UII and/or serial number. To 

activate these programs at the DOD-level, a proposed DLMS change (PDC) is 

required to document the procedures and associated DLMS transaction exchange 

requirements for inter-DoD Component use.

 C19.26.1. Radiation Testing and Tracking System Program. 

C19.26.1.1. The Radiation Testing and Tracking System (RATTS) is a 

program established to provide regulatory and statutory compliance with Federal, state, 

and local regulations for the use of radioactive materiel in fielded chemical defense 

equipment and in industrial applications. It maintains visibility of radioactive source UIIs

and/or serial numbers and wipe test results. It is designed to provide strict control and 

identification of all radioactive sources to comply with Nuclear Regulatory Commission 

(NRC) license requirements.

C19.26.1.2. The cell, detector chemical (a component of the M43A1 

detector), and drift tube module (a component of the chemical agent monitor (CAM)) are 

reportable. In turn, the M43A1 detector and M43 alarm are components of the M8A1 

chemical agent alarm. The drift tube module in the CAM is the key component of the 

end item. Hereafter the cell, detector chemical, and CAM drift tube module are 

identified as radioactive “sources.” The requirements for these reporting standards are 

as set forth in NRC License 12-00722-13 and 12-00722-14.

C19.26.1.3. NRC licenses require UII and/or serial numbers control of the 

radioactive source throughout its life cycle. NRC requires a wipe test on an annual 

basis for the M43A1 detector radioactive source and CAM radioactive source. In 

addition, the M43A1 detector radioactive source and the CAM radioactive source must 

be wipe tested within six months of transfer to another activity.

25 Refer to ADC 1073, Implementation of IUID in the DLMS 940R/945A Supporting the SupplyTransportation Interface; Creation of New DLMS 945A Implementation Convention (IC) Version 

4030; Administrative Update to the DLMS 945A IC Version 4010 (Supply/Transportation/IUID). 

ADC 1073 addresses very limited implementation of UII in the 940R/945A, in response to a gap 

within Air Force retail supply-transportation interchange to exchange UII data in the 940R/ 945A so 

that USAF system can pass the UII on the 856S with the applicable TCN assigned by 

transportation. This ADC targets Air Force so they can implement ADC 1030; staggered 

implementation for December 2017. 

26 Ibid.

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C19.26.2. Army Maintenance Management System Equipment Data Base. 

C19.26.2.1. The Army Maintenance Management System (TAMMS) 

Equipment Data Base (TEDB) identifies major end items for all ground, rail, and some 

construction equipment and watercraft. The information is maintained on vehicles 

accepted into the Army inventory and includes their age, location, NSN re-designations, 

overhaul/rebuild/recapitalization and Operating Tempo (OPTEMPO)/usage data. 

Information is also provided on OPTEMPO (usage) and vehicle age (miles and years). 

It is used for procurement planning, budgetary justifications, asset redistribution, identity 

of candidates for safety recalls or overhaul; and for one-time logistics reports and 

summaries to field units. Additionally, units use the data to reconstruct lost or destroyed 

equipment logbooks and missing or illegible serial/registration numbers. TEDB is the 

repository for the Army Vehicle Registration Number Program. The U.S. Army Logistics 

Support Activity is responsible for recording and maintaining a cross-reference file for all 

Army vehicle registration numbers on all Army vehicles during their life span. 

Information from this program meets several management needs such as satisfying 

state and foreign country registration requirements and assisting law enforcement 

agencies. The registration number remains unique to a specific equipment item during 

its life span.

C19.26.2.2. TEDB benefits the warfighter because it is a single source for 

selected vehicle information. Organizations requiring vehicle location, 

OPTEMPO/usage, or age information can obtain this information from the TEDB for 

units throughout the Active Army and Reserve components regardless of the equipment 

manager. TEDB contributes to improved budgetary, logistics acquisition, and depot 

program management at all levels of the Army.

 C19.26.3. Aviation Component Tracking Program. The Aviation Component 

Tracking Program is comprised of a set of procedures and databases designed to 

ensure unique part identification for flight safety parts and for life managed or special 

interest items. It provides for control, improved accountability, and visibility of U.S. 

Army Aviation equipment. The maintenance consolidated database contains the life 

cycle installation/removal/repair data for all life managed and special interest items. By 

maintaining the central repository for historical component data, the Army maintenance 

consolidated database allows for the recovery of critical data and continued use of parts 

with missing or erroneous data that would otherwise have to be scrapped. 

C19.26.4. Tritium UIT Program. This program identifies all primary and secondary 

items comprised of tritium throughout the Army, Army Reserve, National Guard, and 

Marines. This program is necessary to meet a requirement for location visibility of all 

tritium sources at all times.

C19.26.5. Controlled Cryptographic Items Program. The controlled cryptographic 

items (CCI) program was established to meet National Security Agency requirements to 

maintain visibility of controlled cryptographic end items, standalone CCI, and embedded 

CCI. The CCI program willshall perform a complete physical inventory at periodic 

intervals not to exceed 12 months between successive inventories in accordance with 

Enclosure 1, ADC 1136

Page 15
DLM 4000.25, Volume 2, Month Day, 2014

Change XX

National Security Telecommunications and Information Systems Security Instruction 

(NSTISSI) 4001, Controlled Cryptographic Items, July 1996. This inventory must 

include all CCI equipment and uninstalled CCI components. This is necessary to guard 

against preventable losses of un-keyed CCI to an actual or potential adversary.

C19.28.27. UNIQUE ITEM TRACKING DESIGNATOR CODES. The Federal Logistics 

Information System FLIS is the authoritative source for UIT designator codes. The UIT 

designator code indicates that an item is part of an established UIT program. 

requires UIT at the DoD level and identifies a DoD UIT program associated with the UIT 

requirement. In accordance with DODM 4140.01 policy, no new UIT programs will 

be established. See C19.7.3 for application of UIT designator codes. Table C19.12T5.

shows the UIT Designator Codes.

Table C19.T25. Unique Item Tracking Designator Codes

Code Explanation 

AAA DoD Small Arms and Light Weapons Serialization Program (DoDSALWSP)

AAB Security Risk Category I Non-Nuclear missiles and Rockets 

AAC Radiation Testing and Tracking System (RATTS) Program

AAD Navy Depot Level Reparables (NDLR) Program

AAE Army Maintenance Management System (TAMMS) Equipment Data Base 

(TEDB)

AAF Aviation Component Tracking Program

AAG Tritium Unique Item Tracking Program

AAH Controlled Cryptographic Items (CCI) 

AAJ Positive Inventory Control (PIC) Nuclear Weapon Related Materiel (NWRM)

Enclosure 1, ADC 1136

Page 16
ENCLOSURE 2 TO ADC 1136

DLMS Implementation Convention (IC) Change Tables

A. 140A, Small Arms and Light Weapons (SA/LW) Reporting

# Location DLMS 140M Small Arms & Light Weapons (SA/LW) Reporting Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 4:

4. This transaction may be used to provide Unique Item Identifier (UII) item 

unique identification (IUID) information in accordance with DLMS 

procedures and OSD Supply Policy. Refer to the item unique identification 

(IUID) web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy. 

and business rules.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

B. 180M, Materiel Returns Reporting

# Location DLMS 180M Materiel Returns Reporting Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 3.

3. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the item unique identification (IUID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

3. This transaction includes placeholders for DLMS enhancements to 

provide item unique identification (IUID) information pending development 

of DLMS procedures and overarching OSD Supply Policy. Refer to the 

IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 4:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

3. 2/LX/170 Revise segment level DLMS notes:

1. Use At this time, the 2/LX/170 loop is not authorized for use to provide 

item unique identification (IUID) or unique item tracking (UIT) information 

for controlled materiel. A PDC must be submitted documenting requirement 

and procedures before using this transaction for IUID or UIT. All 

references to IUID data are placeholders for future use.

2. UIT information is provided as a DLMS enhancement; see introductory 

DLMS note 2a.

This loop is 

already identified 

as a DLMS 

enhancement 

requiring 

submission of 

business rules 

before use. This 

revision further 

supports that 

requirement. 

Enclosure 2, ADC 1136

Page 1
# Location DLMS 180M Materiel Returns Reporting Transaction Revision Reason

4. 2/N9/180 Revise segment level Federal and DLMS notes:

Change Federal Note to DLMS note and revise as shown:

Federal Note:

Use the 2/N9/180 loop to provide item unique identification (IUID)

information for the purpose of Unique Item Tracking (UIT).

DLMS Note:

1. Use At this time, the 2/N9/180 loop is not authorized for use to provide 

item unique identification (IUID) information for the purpose of Unique Item 

Tracking (UIT). A PDC must be submitted and approved, documenting 

requirement and procedures before using this transaction for IUID or UIT. 

All references to IUID data are placeholders for future use.

1. Must use the 2/N9/180 loop in Materiel Returns Reporting (Issue) 

transactions when the item identified is subject to UIT requirements.

2. This transaction will support item identification based upon the UII or the 

serial number.

3. This transaction also provides for use of a batch/lot number.

4. The entire 2/N9/180 loop is a DLMS enhancement. See introductory DLMS 

note 2a.

This loop is 

already identified 

as a DLMS 

enhancement 

requiring 

submission of 

business rules 

before use. This 

revision further 

supports that 

requirement. 

C. 511M, Requisition Modification

# Location DLMS 511M Requisition Modification Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 4:

4. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

4. This transaction includes placeholders for DLMS enhancements to 

provide item unique identification (IUID) information pending 

development of DLMS procedures and overarching OSD Supply Policy. 

Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid for 

DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 

4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC

Enclosure 2, ADC 1136

Page 2
# Location DLMS 511M Requisition Modification Transaction Revision Reason

3. 2/REF/220 Delete Federal Note and revise DLMS note as shown:

Federal Note:

Use the 2/REF/220 loop to provide item unique identification (IUID)

information.

DLMS Note:

1. At this time, this loop is not authorized for use to provide IUID

information. A PDC must be submitted and approved, documenting the 

requirement and procedures before using this transaction for transmitting 

IUID. All references to IUID data are placeholders for future use.

2. Use the 2/REF/220 loop in requisition modification transactions to 

supplement materiel identification in LIN03 of the 2/LIN/100 when 

requisitioning a specific item(s) identified by IUID under authorized 

procedures.

3. This segment will supports item identification based upon the UII or the 

serial number.

4. This segment also provides for use of a batch/lot number, when applicable.

5. If UII and serial number, and/or batch/lot number are required for the item, 

enter the UII in REF01, and enter the serial number and/or batch/lot number in 

the subsequent N9 segment. If UII is not used, enter the serial number in REF01 

and enter the batch/lot number in the subsequent N9 segment. If only batch/lot 

number is required, enter the batch/lot number in REF01.

6. The entire 2/REF/220 loop is a DLMS enhancement. See introductory DLMS 

note 3a.

D. 511R, Requisition

# Location DLMS 511R Requisition Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 4.

4. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

4. This transaction includes placeholders for DLMS enhancements to provide 

item unique identification (IUID) information pending development of DLMS 

procedures and overarching OSD Supply Policy. Refer to the IUID web at 

URL: http://www.acq.osd.mil/dpap/pdi/uid for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 4:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

Enclosure 2, ADC 1136

Page 3
# Location DLMS 511R Requisition Transaction Revision Reason

3. 2/REF/220 Delete Federal Note and revise DLMS note as shown:

Federal Note:

Use the 2/REF/220 loop to provide item unique identification (IUID)

information.

DLMS Note:

1. At this time, this loop is not authorized for use to provide IUID 

information. A PDC must be submitted and approved, documenting the 

requirement and procedures before using this transaction for transmitting 

IUID. All references to IUID data are placeholders for future use.

12. Use the 2/REF/220 loop in requisition transactions to supplement materiel 

identification in LIN03 of the 2/LIN/100 when requisitioning a specific item(s) 

identified by IUID under authorized procedures.

23. This segment will supports item identification based upon the UII or the 

serial number.

34. This segment also provides for use of a batch/lot number, when applicable.

45. If UII and serial number, and/or batch/lot number are required for the item, 

enter the UII in REF01, and enter the serial number and/or batch/lot number in 

the subsequent N9 segment. If UII is not used, enter the serial number in 

REF01 and enter the batch/lot number in the subsequent N9 segment. If only 

batch/lot number is required, enter the batch/lot number in REF01.

56. The entire 2/REF/220 loop is a DLMS enhancement. See introductory 

DLMS note 3a.

Clarification.

E. 527D, Pre-positioned Materiel Receipt (PMR)

# Location DLMS 527D PMR Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory note 5.

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the item unique identification (IUID) web at

URL: http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business 

rules.

5. This transaction includes placeholders for DLMS enhancements to provide 

item unique identification (IUID) information pending development of DLMS 

procedures and overarching OSD Supply Policy. Refer to the item unique 

identification (IUID) web at URL: http://www.acq.osd.mil/dpap/pdi/uid/

for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

Enclosure 2, ADC 1136

Page 4
# Location DLMS 527D PMR Transaction Revision Reason

3. 2/REF/250 Delete segment level Federal note, and revise DLMS note 1. 

Federal Note:

Use the 2/REF/250 loop to provide item unique identification (IUID)

information for the purpose of Unique Item Tracking (UIT).

DLMS Note:

1. Must use the 2/REF/250 loop in due-in and advance receipt information

transactions when the item identified in LIN03 of the 2/LIN/010 segment is 

subject to UIT requirements

1. At this time, Use the 2/REF/250 loop is not authorized for use to provide 

item unique identification (IUID) information for the purpose of Unique Item 

Tracking (UIT). A PDC must be submitted documenting requirement and 

procedures before using this transaction for IUID. 

2. This transaction will support item identification based upon the UII or the 

serial number. Data elements associated with the UII may be

identified separately. Use the appropriate data elements to satisfy the desired 

functionality.

3. When both UII or serial number and batch/lot number are required for the 

item, enter the UII or serial number in 2/REF/250 and enter the batch/lot 

number in 2/N9/270. When the batch/lot number is required, but the UII/serial 

number does not apply, enter the batch/lot number in 2/REF/250.

4. The entire 2/REF/250 loop is a DLMS enhancement. See introductory 

DLMS note 4a.

This loop is 

already identified 

as a DLMS 

enhancement 

requiring 

submission of 

business rules 

before use. This 

revision further 

supports that 

requirement. 

F. 527R, Receipt 

# Location DLMS 527R Receipt Transaction Revision Reason

1. DLMS 

Introductory 

Note

Replace DLMS Introductory Note 6:

6. This transaction may be used to provide Unique Item Identifier (UII) information. Refer 

to the Item unique identification (IUID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules

6. This transaction may be used on a limited scope to provide item unique 

identification (IUID) information in accordance with DLMS procedures and 

OSD Supply Policy. Authorized use of unique item identifier (UII) and serial 

number is limited to use with receipt transactions for unique item tracking 

(UIT) programs for Positive Inventory Control (PIC) Nuclear Weapon 

Related Materiel (NWRM), and Navy Depot Level Reparables. Also 

authorized for limited DLA Disposition Services use with receipt and TRA 

transactions for the UIT program for Small Arms and Light Weapons 

Serialization Program (DoDSALWSP). Additionally, under OSD Supply 

Policy for item unique identification (IUID) implementation is limited to 

receipt for the return of items to inventory which had previously been issued 

to a commercial activity for repair (2/LIN01/010 Code E (D4M 

functionality)). For all other procedures, the serial number and UII are 

placeholders for DLMS enhancements pending development of DLMS 

procedures and overarching OSD Supply Policy. Refer to the IUID web at 

URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

Enclosure 2, ADC 1136

Page 5
# Location DLMS 527R Receipt Transaction Revision Reason

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 7:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 

4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in IC.

3. 2/REF/250 Delete segment level Federal Note:

Federal Note:

Use the 2/REF/250 loop to provide item unique identification (IUID)

information for the purpose of Unique Item Tracking (UIT).

Delete segment level DLMS note 1, and insert new DLMS note 1:

DLMS Note:

1. Must use the 2/REF/250 loop in receipt and materiel receipt 

acknowledgement transactions when the item identified in LIN03 of the 

2/LIN/010 segment is subject to UIT requirements. (Not authorized for use at 

this time except as noted).

1. At this time, the 2/REF/250 loop is not authorized for use to provide item 

unique identification (IUID) or Unique Item Tracking (UIT) information 

except as noted. Use is authorized for DLA Distribution Center receipt 

processing to identify the UII for reparable items returned to DoD inventory 

by repair contractors (2/LIN01/010 Code E); and for receipts for UIT 

programs items for Navy Depot Level Reparable and Positive Inventory 

Control (PIC) Nuclear Weapon Related Materiel (NWRM) (UIT Designators 

AAD and AAJ respectively); and for DLA Disposition Services use with 

receipt and TRA transactions for the UIT program for DoD SA/LW 

Serialization Program (UIT Designator AAA). A PDC must be submitted 

documenting requirement and procedures before using this transaction for 

IUID or UIT for any other purpose. 

2. This transaction will support item identification based upon the UII or the 

serial number. Data elements associated with the UII may be

identified separately. Use the appropriate data elements to satisfy the desired 

functionality.

3. When both UII or serial number and batch/lot number are required for the 

item, enter the UII or serial number in 2/REF/250 and enter the batch/lot 

number in 2/N9/270. When the batch/lot number is required, but the UII/serial 

number does not apply, enter the batch/lot number in 2/REF/250.

4. The entire 2/REF/250 loop is a DLMS enhancement. See introductory DLMS 

note 4a.

This loop is 

already identified 

as a DLMS 

enhancement 

requiring 

submission of 

business rules 

before use 

(except as noted). 

This revision 

further supports 

that requirement. 

Enclosure 2, ADC 1136

Page 6
G. 842A/W, Standard Supply Discrepancy Report (SDR), Follow-up, Correction, 

Cancellation, & Reconsideration Request

# Location DLMS 4030 842A/W, 

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, 

Cancellation, & Reconsideration Request

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 4:

4. This transaction may be used to provide item unique identification (IUID)

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

This transaction may be used to provide item unique identification (IUID)

information in accordance with DLMS procedures and OSD Supply 

Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/

for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

H. 842P, Product Quality Deficiency Report (PQDR) Data Exchange

# Location DLMS 4030 842P, 

Product Quality Deficiency Report (PQDR) Data Exchange

Reason

1. DLMS 

Introductory 

Note

Add new DLMS Introductory Note 6 and renumber remaining notes:

This transaction may be used to provide item unique identification (IUID)

information in accordance with DLMS procedures and OSD Supply 

Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/

for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 8:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

I. 842S/Q, Storage Quality Control Report (SQCR)

# Location DLMS 4030 842S/Q, 

Storage Quality Control Report (SQCR)

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 3:

3. This transaction may be used to report unique identification (UID) 

information. Refer to the UID web site at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

This transaction may be used to provide item unique identification (IUID)

information in accordance with DLMS procedures and OSD Supply 

Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/

for DoD policy.

Clarification.

Enclosure 2, ADC 1136

Page 7
# Location DLMS 4030 842S/Q, 

Storage Quality Control Report (SQCR)

Reason

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 4:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

J. 842S/R, Storage Quality Control Report (SQCR) Reply

# Location DLMS 4030 842S/R, 

Storage Quality Control Report (SQCR) Reply

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 4:

4. This transaction may be used to report unique identification (UID) 

information. Refer to the UID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

This transaction may be used to provide item unique identification (IUID)

information in accordance with DLMS procedures and OSD Supply 

Policy. Refer to the IUID web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

K. 846R, Location Reconciliation

# Location DLMS 846R, Location Reconciliation Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the Unique Identification (UID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

5. This transaction includes placeholders for DLMS enhancements to 

provide item unique identification (IUID) information pending development of 

DLMS procedures and overarching OSD Supply Policy. Refer to the item 

unique identification (IUID) web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy. There is limited 

authorization to use IUID information to support Service ammunition 

systems as documented in IC.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

Enclosure 2, ADC 1136

Page 8
# Location DLMS 846R, Location Reconciliation Transaction Revision Reason

3. 2/REF/390 Move Federal note to DLMS Note 1 and revise, renumber remaining DLMS 

notes, and add new DLMS Note 7:

Federal Note:

Use the 2/REF/390 loop when needed to provide Unique Identification (UID) 

information.

DLMS Note: 

1. Use At this time, the 2/REF/390 segment loop is not authorized for use 

when needed to provide item unique identification (IUID) or Unique Item 

Tracking (UIT) information, except as noted below for Service Ammunition 

systems.

2. The entire 2/REF/390 loop is a DLMS enhancement and was added for use 

with location reconciliation request transactions to support Service 

Ammunition systems (i.e., Naval Operational Logistics Support Center 

(NOLSC) Ordnance Information System – Wholesale (OIS-W) requirement; 

Program Manager for Ammunition, Marine Corps Systems Command 

(MARCORSYSCOM) Ordnance Information System-Marine Corps (OIS-M); 

and Warner Robins Air Logistics Center Combat Ammunition System (CAS). 

See introductory DLMS notes 4a and 4e. Refer to ADC 283 and ADC 445.

3. Must use 2/REF/390 loop in Location Reconciliation Request transactions 

when including unique item identifier (UII), serial number, and/or batch/lot 

number to support Service Ammunition systems.

4. This transaction will support item identification based upon the UII or the 

serial number, and provides flexibility to accommodate tracking by UII or 

serial number. This transaction also provides for use of a batch/lot number 

when applicable.

5. The 2/REF/390 loop is repeated for each item to be identified by UII, serial 

number or batch/lot number.

6. If UII and serial number, and/or batch/lot number are required for the item, 

enter the UII in REF01, and enter the serial number and/or batch/lot number 

in REF04. If UII is not used, enter the serial number in REF01 and enter the 

batch/lot number in REF04. If only batch/lot number is required, enter the 

batch/lot number in REF01.

7. The entire 2/REF/390 loop is a DLMS enhancement. See introductory 

DLMS note 4a.

To clarify that 

this loop is a 

DLMS 

enhancement 

requiring 

submission of 

business rules 

before use 

(except as noted). 

Enclosure 2, ADC 1136

Page 9
L. 856, Advance Shipment Notice (ASN)

# Location DLMS 856, Advanced Shipping Notice (ASN) Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 6:

6. This transaction may be used to forward item unique identification (IUID)

information as submitted by vendors to WAWF-RA. For more information 

about IUID, refer to the IUID web site at URL: 

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

6. This transaction may be used to provide item unique identification (IUID)

information in accordance with DLMS procedures and OSD Supply 

Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/

for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 9:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

M. 4030 856R, Shipment Status Materiel Returns 

# Location DLMS 856R, Shipment Status Materiel Returns Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 4:

4. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy.

4. This transaction may be used to provide item unique identification (IUID) 

information in accordance with DLMS procedures and OSD Supply Policy. 

Refer to the item unique identification (IUID) web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 8:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

N. 4030 856S, Shipment Status

# Location DLMS 4030 856S, Shipment Status Materiel Returns Reason

1. Federal 

Introductory 

Note

Delete Federal Introductory Note 4:

4. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy.

Clarification.

Enclosure 2, ADC 1136

Page 10
# Location DLMS 4030 856S, Shipment Status Materiel Returns Reason

2. DLMS 

introductory 

Note

Add new DLMS Introductory Note 4 and renumber remaining DLMS notes:

4. This transaction may be used to provide Item Unique Item Identifier (IUID) 

information in accordance with DLMS procedures and OSD Supply Policy. 

Refer to the item unique identification (IUID) web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

3. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

O. 861, Acceptance Report

# Location DLMS 861, Acceptance Report Reason

1. Federal 

Introductory 

Note

Delete Federal Introductory Note 2:

2. This transaction may be used to provide unique identification (UID) 

information to WAWF-RA. Refer to the UID web at URL:

http://www.acq.osd.mil/uid/ for DoD policy and business rules.

Clarification.

2. DLMS 

introductory 

Note

Add new DLMS Introductory Note 1 and renumber remaining DLMS notes:

1. This transaction may be used to provide item unique identification (IUID) 

information in accordance with DLMS procedures and OSD Supply Policy. 

Refer to the item unique identification (IUID) web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

3. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 2:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

P. 867I, Issue

# Location DLMS 867I, Issue Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 6:

6. This transaction may only be used to provide item unique identification 

(IUID) information in accordance with DLMS procedures for the 

Unique Item Tracking (UIT) program for Positive Inventory Control 

(PIC) Nuclear Weapon Related Materiel (NWRM). For all other 

purposes, the UII information is a placeholder for DLMS 

enhancements pending development of DLMS procedures and 

overarching OSD Supply Policy. Refer to the item unique identification 

(IUID) web at URL:

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy. .and business rules.

Clarification.

Enclosure 2, ADC 1136

Page 11
# Location DLMS 867I, Issue Transaction Revision Reason

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

3. 2/LX/280 Delete Federal Notes:

Federal Note:

1. Use the 2/LX /280 loop to provide item unique identification (IUID)

information for the purpose of Unique Item Tracking (UIT).

2. Use the LX segment as a counter to identify the number of 2/LX/280 loop 

iterations in the transaction set.

Delete existing DLMS Note 1 and insert new DLMS Note 1:

DLMS Note:

1. Must use the 2/LX/280 loop when the item identified in the 2/N1/310 

segment is subject to a UIT program to identify the unique item

identifier (UII) or serial number. 

1. At this time, the 2/LX/280 loop is not authorized for use to provide item 

unique identification (IUID) or Unique Item Tracking (UIT) information, 

except for the Positive Inventory Control (PIC) Nuclear Weapon Related 

Materiel (NWRM) UIT program (UIT Designator AAJ). Refer to ADC 347 

and ADC 1136. 

2. The 2/LX/280 loop is repeated for each item to be uniquely identified and 

provides flexibility to accommodate tracking by UII or serial number.

3. May use the 2/LX/280 loop to provide batch/lot number information.

4. The entire 2/LX//280 loop is a DLMS enhancement. See introductory DLMS 

note 5a.

Provides 

clarification.

This loop is 

already identified 

as a DLMS 

enhancement 

requiring 

submission of 

business rules 

before use. This 

revision further 

supports that 

requirement and 

identifies 

exception for PIC 

NWRM UIT 

program 

documented by 

ADC 327.. 

Q. 869F, Requisition Follow-Up

# Location DLMS 869F, Requisition Follow-Up Reason

1. DLMS 

Introductory 

Note

Add new DLMS Introductory Note 6 and renumber remaining DLMS notes:

6. This transaction includes placeholders for DLMS enhancements to provide 

item unique identification (IUID) information pending development of DLMS 

procedures and overarching OSD Supply Policy. Refer to the item unique 

identification (IUID) web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for 

DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 7:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

Enclosure 2, ADC 1136

Page 12
# Location DLMS 869F, Requisition Follow-Up Reason

3. 2/LIN/50 Delete Federal Note 2, add new DLMS Note 1, and renumber remaining notes.

2. Use in 2/HL/010 UIT loop iterations to provide information for controlled 

materiel.

DLMS Note:

1. At this time, this transaction is not authorized for use to provide IUID

information. A PDC must be submitted and approved, documenting the 

requirement and procedures before using this transaction for transmitting 

IUID. All references to IUID data are placeholders for future use.

Clarification.

R. 870M, Materiel Returns Supply Status 

# Location DLMS 870M, Materiel Returns Supply Status Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5 This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the Unique Identification (UID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

5. This transaction includes placeholders for DLMS enhancements to 

provide item unique identification (IUID) information pending 

development of DLMS procedures and overarching OSD Supply Policy. 

Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for 

DoD policy

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

S. 870S, Supply Status 

# Location DLMS 870S, Supply Status Reason

1. DLMS 

Introductory 

Note

Add new IUID DLMS Introductory Note 4 and renumber remaining DLMS 

Notes:

This transaction may only be used to provide item unique identification (IUID)

information in accordance with DLMS procedures for the Unique Item 

Tracking (UIT) program for the Retail Transportation and Supply 

Receipt and Acknowledgement Interchange for Positive Inventory 

Control (PIC) Nuclear Weapon Related Materiel (NWRM). Refer to 

the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD 

policy.

Clarification.

Enclosure 2, ADC 1136

Page 13
# Location DLMS 870S, Supply Status Reason

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

3. 2/LX/340 Delete Federal Note 1 and move Federal Note 2 to the DLMS note level and

renumber remaining DLMS notes.

Federal Note:

1. Use the 2/LX /340 loop to provide item unique identification (IUID)

information for the purpose of Unique Item Tracking (UIT).

2 1. Use the LX segment as a counter to identify the number of 2/LX/340 loop 

iterations in the transaction set.

Clarification

4. 2/REF/350 Delete Federal Note.

Use this segment to provide item unique identification (IUID) information.

Clarification

T. 940R, Materiel Release 

# Location DLMS 940R, Materiel Release Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

5. This transaction may be used to provide item unique identification (IUID) 

information in accordance with DLMS procedures and OSD Supply Policy. 

Implementation is limited to the Positive Inventory Control (PIC) Nuclear 

Weapon Related Materiel (NWRM) Unique Item Tracking (UIT) program and 

the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange (Distribution Code 111) under OSD Supply Policy for item unique 

identification (IUID). For all other procedures, the UII information is a 

placeholder for DLMS enhancements pending development of DLMS 

procedures and overarching OSD Supply Policy. Refer to the IUID web at 

URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 7:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

Enclosure 2, ADC 1136

Page 14
U. 945A, Materiel Release Advice (4010)

# Location DLMS 945AR, Materiel Release Advice

(Version 4010)

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

5. This transaction may be used to provide item unique identification (IUID) 

information in accordance with DLMS procedures. Implementation is limited 

to the Positive Inventory Control (PIC) Nuclear Weapon Related Materiel 

(NWRM) Unique Item Tracking (UIT) program. For all other procedures, 

the IUID information is a placeholder for DLMS enhancements pending 

development of DLMS procedures and overarching OSD Supply Policy. 

Refer to the item unique identification (IUID) web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 7:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify DLMS 

changes included 

in the DLMS IC.

V. 945A, Materiel Release Advice (4030)

# Location DLMS 945AR, Materiel Release Advice

(Version 4030)

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

5. This transaction may be used to provide item unique identification (IUID)

information in accordance with DLMS procedures and OSD Supply Policy. 

Implementation is limited to the Positive Inventory Control (PIC) Nuclear 

Weapon Related Materiel (NWRM) Unique Item Tracking (UIT) program and 

the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange (Distribution Code 111) under OSD Supply Policy for IUID. For 

all other procedures, the IUID information is a placeholder for DLMS 

enhancements pending development of DLMS procedures and overarching 

OSD Supply Policy. Refer to the IUID web at URL: 

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 7:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify DLMS 

changes included 

in the DLMS IC.

Enclosure 2, ADC 1136

Page 15
W. 947I, Inventory Adjustment (Version 4010)

# Location DLMS 947I Inventory Adjustment 

(Version 4010)

Reason

1. DLMS 

Introductory 

Note

Add new DLMS introductory Note 5 and renumber remaining note:

5. All new development and significant enhancements to the

DLMS 947I must use the 4030 version of the DLMS

Implementation Convention. The 4010 version of the DLMS

947I will be phased out in 2019, to correspond with the

deadline for full DLMS compliance per the OSD AT&L Strategy. All 

Component systems using 947I version 4010 must transition to version 

4030 no later than 2019. This version 4010 transaction may not be used to 

provide the item unique identification (IUID) unique item identifier (UII). 

Must use DLMS 947I version 4030 to provide the UII . Limited temporary 

use authorized for use of serial number only for the Positive Inventory 

Control (PIC) Nuclear Weapon Related Materiel (NWRM) Unique Item 

Tracking (UIT) program, until such time as PIC NWRM and DLA DSS 

transitions to 947I (version 4030); transition must be completed no later 

than 2019. 

Clarification and 

document plans 

to sunset

the Version 4010 

DLMS 947I 

Implementation

Convention.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify DLMS 

changes included 

in the DLMS IC.

3. 1/W1506/20 Revise DLMS Notes for existing code FI-File:

FI File

DLMS Note: Authorized for Air Force and DSS use with PIC NWRM UIT. 

Use with W1505 Code NU to identify a material or disposal release 

confirmation and materiel release denial an inventory adjustment image 

transactions where the original transaction has bypassed the normal DAAS 

transaction flow. All transaction set recipients must use extreme caution to 

ensure that individual transactions with this code do not process as action 

documents which affect accountable records. Must use with 2/N101/1100 

code ‘KK’ and 2/N106/1100 code ‘PK’. There will be no 2/N106/1100 code 

‘TO’ for this transaction. Refer to ADC 347. DLMS 947I version 4010 

authorized for limited use with PIC NWRM UIT to convey serial number, 

but only for an interim period until transition to 947I version 4030. UIT 

items fall under IUID, but the IUID UII can only be conveyed in version 

4030. The 4010 version of the DLMS 947I will be phased out in 2019, to 

correspond with the

deadline for full DLMS compliance per the OSD AT&L Strategy. All 

Component systems using 947I version 4010 must transition to version 

4030 no later than 2019. Refer to ADC 347 and ADC 1136.

Clarification. 

All Components 

must transition to 

947I version 4030

NLT 2019.

Enclosure 2, ADC 1136

Page 16
# Location DLMS 947I Inventory Adjustment 

(Version 4010)

Reason

4. 2/N101/

110

Revise DLMS Notes:

KK Registering Party

DLMS Note:

1. Use to identify the Component UIT registry. May be used by a Component 

when their UIT process requires that a copy of the inventory adjustment 

transaction also be sent to a UIT registry for information purposes. Must be 

used with 2/N106/110 code ‘PK-Party to Receive Copy’ to identify that this is 

only an information copy of the transaction, for use with the Component UIT 

registry. Cite the applicable Routing Identifier in 2/N103.

2. DLMS 947I version 4010 authorized DLMS enhancement for limited use 

with PIC NWRM UIT to convey serial number, but only for an interim 

period until transition to 947I version 4030. UIT items fall under IUID, but 

the IUID UII can only be conveyed in version 4030. Air Force and DSS use 

with PIC NWRM UIT; For PIC NWRM UIT, must use in conjunction with 

2/N106 code PK and 1/W1506/20 Action Code FI and cite the applicable 

Routing Identifier in 2/N103.

3. Except as noted above, DLMS enhancement; see introductory DLMS note 

4a. The 4010 version of the DLMS 947I will be phased out in 2019, to 

correspond with the deadline for full DLMS compliance per the OSD 

AT&L Strategy. All Component systems using 947I version 4010 must 

transition to version 4030 no later than 2019. Refer to ADC 347 and ADC 

1136.

Clarification. 

Components 

should transition 

to 947I version 

4030.

5. 2/N106/

110

Revise DLMS Notes:

PK Party to Receive Copy

DLMS Note:

1. Use when appropriate to send an information copy of the transaction to a 

Component UIT registry. For use with N101 code KK.

2. Authorized DLMS enhancement for Air Force and DSS use with PIC 

NWRM UIT. For PIC UIT, must use in conjunction with N101 code KK and 

1/W1506/20 Action Code FI and cite the applicable Routing Identifier in 

2/N103. DLMS 947I version 4010 authorized DLMS enhancement for

limited use with PIC NWRM UIT to convey serial number, but only for an 

interim period until transition to 947I version 4030. UIT items fall under 

IUID, but the IUID UII can only be conveyed in version 4030.

3. Except as noted above, DLMS enhancement; see introductory DLMS note 

4a. The 4010 version of the DLMS 947I will be phased out in 2019, to 

correspond with the deadline for full DLMS compliance per the OSD 

AT&L Strategy. All Component systems using 947I version 4010 must 

transition to version 4030 no later than 2019. Refer to ADC 347 and ADC 

1136.

Clarification. 

Components 

should transition 

to 947I version 

4030.

Enclosure 2, ADC 1136

Page 17
# Location DLMS 947I Inventory Adjustment 

(Version 4010)

Reason

6. 2/LX/150 Delete Federal Note:

Federal Note:

Use as a counter to identify the number of 2/LX/150 loop iterations in the 

transaction set.

Delete existing DLMS Note 1, insert new DLMS Note 1 (formerly the 

Federal Note), and new DLMS Note 2 and 3:

DLMS Note:

1. Must use the 2/LX/150 loop when the item identified in 2/W1905/020 is 

subject to tracking under a Unique Item Tracking (UIT) program.

1. Use the LX segment as a counter to identify the number of 2/LX/150 loop 

iterations in the transaction set.

2. 947I (version 4010) is not authorized for use to carry the item unique 

identification (IUID) unique item identifier (UII). Must use 947I (version 

4030) for the UII. 

3. At this time, the 2/LX/150 loop (Loop ID 0330) is not authorized for use 

to provide Unique Item Tracking (UIT) information, except as noted. 

Temporary use for UIT is only authorized for Positive Inventory Control 

(PIC) Nuclear Weapon Related Materiel (NWRM) UIT program items (UIT 

Designator AAJ) until such time as version 4030 is implemented. If needed 

for another UIT purpose, user must migrate to version 4030 and submit a 

PDC for 947I (version 4030). All UIT items are subject to IUID and 947I 

version 4030 is required for IUID. Refer to ADC 1136.

4. Use in CAV Inventory Adjustment (Condition Code) Transactions to 

identify part numbers required to complete the repair/overhaul action for the 

item identified in 2/W1905/020.

Clarification that 

version 4010 

cannot be used 

with IUID UII; 

must use version 

4030 for UII.

X. 947I, Inventory Adjustment (version 4030 is the only 947I version that can be used with IUID)

# Location DLMS 947I Inventory Adjustment

(Version 4030) 

Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may only be used to provide item unique identification 

(IUID) information in accordance with DLMS procedures for the 

Unique Item Tracking (UIT) program for Positive Inventory Control 

(PIC) Nuclear Weapon Related Materiel (NWRM). For all other 

purposes, the IUID information is a placeholder for DLMS 

enhancements pending development of DLMS procedures and 

overarching OSD Supply Policy. Refer to the item unique identification 

(IUID) web at URL:

http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.and business rules.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify DLMS 

changes included 

in the DLMS IC.

Enclosure 2, ADC 1136

Page 18
# Location DLMS 947I Inventory Adjustment

(Version 4030) 

Reason

3. 2/LX/1500 Move existing Federal note 2 to new DLMS note 1 and delete other existing 

Federal note:

Federal Note:

1. Use the 2/LX /1500 loop to provide item unique identification (IUID)

information for the purpose of Unique Item Tracking (UIT).

2. Use the LX segment as a counter to identify the number of 2/LX/1500 loop 

iterations in the transaction set.

DLMS Note:

1. Must use the 2/LX/1500 loop when the item identified in the 2/N1/1800 

segment is subject to a UIT program to identify the unique item identifier 

(UII) or serial number.

1. Use the LX segment as a counter to identify the number of 2/LX/1500 

loop iterations in the transaction set.

2. At this time, the 2/LX/1500 loop (Loop ID 0330)is not authorized for use 

to provide item unique identification (IUID) or Unique Item Tracking 

(UIT) information, except as noted. Use is only authorized for the UIT 

program items for Positive Inventory Control (PIC) Nuclear Weapon 

Related Materiel (NWRM) (UIT Designator AAJ), as documented in ADC 

347. A PDC must be submitted documenting requirement and procedures 

before using this transaction for IUID or UIT for any other UIT purpose.

3. The 2/LX/1500 loop is repeated for each item to be uniquely identified and 

provides flexibility to accommodate tracking by UII or serial number.

4. May use the 2/LX/1500 loop to provide batch/lot number information.

5. The entire 2/LX//1500 loop is a DLMS enhancement. See introductory 

DLMS note 4a.

Enclosure 2, ADC 1136

Page 19
ENCLOSURE 3 TO ADC 1136

Removal of UII/UIT 

DLMS Implementation Convention (IC) Change Tables

A. 810L, Logistics Bill

# Location DLMS 810L Logistics Bill Transaction Revision Reason

1. DLMS 

Introductory 

Note

Remove DLMS Introductory Note 7 and renumber remaining notes:

7. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the IUID web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

Clarification.

2. DLMS 

Introductory 

Note

Add ADC 1136 to renumbered DLMS Introductory note 7:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

3. 2/REF/120 Delete segment level Federal Note and segment level DLMS note:

Federal Note:

Use the 2/REF/120 loop to provide item unique identification (IUID)

information.

DLMS Note:

In general, use the 2/REF/120 loop to pass IUID data. in DLMS transactions

No current IUID 

or UIT projected 

applicability to 

the Logistics Bill

4. 2/REF01/120 Delete qualifier U3:

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

Use to identify the UII. Place UII value in REF03.

A data maintenance action was approved in version 5020. The approved 

code/name is "UII - Department of Defense Unique Item Identifier".

No current or 

projected 

applicability

5. 2/REF03/120 Close REF03 from being used and remove DLMS Note. Basis for this 

element being 

used no longer 

exists. 

B. 824R, Reject Advice

# Location DLMS 824R, Reject Advice Transaction Revision Reason

1. DLMS 

Introductory 

Note

Delete DLMS Introductory Note 7, and renumber remaining notes:

7. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the item unique identification (IUID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules

.

Administrative 

correction. 

DLMS 824R 

does not contain 

IUID 

information/place

holders. IUID 

note was added 

inadvertently.

Enclosure 3, ADC 1136

Page 1
# Location DLMS 824R, Reject Advice Transaction Revision Reason

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 8 (renumbered note 9):

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

C. 846A, Asset Reclassification

# Location DLMS 846A, Asset Reclassification Transaction Revision Reason

1. DLMS 

Introductory Note

Revise DLMS Introductory Note 4:

4. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the item unique identification (IUID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business 

rules.

Deleting serial 

number/UII 

placeholders. 

Serial number 

placeholder was 

added when 

transaction was 

developed over 

25 years ago, but 

no UIT or IUID 

use has been 

identified or 

discussed in the 

intervening 

quarter century; 

and no such use 

is anticipated. 

2. DLMS 

Introductory Note

Add ADC 1136 to DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

Enclosure 3, ADC 1136

Page 2
# Location DLMS 846A, Asset Reclassification Transaction Revision Reason

3. LOOP ID LS

2/LS/380

Close LOOP ID LS; mark as Not Used. 

This action also closes those loops/segments embedded in the LS 

loop: REF Loop (2/REF/390, 2/DTM/400 and 2/N1/410); LM Loop 

(2/LM/420, 2/LQ/43); and 2/LE/440 loop trailer)

Strikethrough showing details of the closed loops/segments notes and 

data elements provided below.

Closing the 846A 

loop dedicated to 

UIT/IUID.

UIT capability 

was added when 

transaction was 

developed over 

25 years ago, but 

no UIT or IUID 

use has been 

identified or 

discussed in the 

intervening 

quarter century; 

and no such use 

is anticipated.

Should a UIT or 

IUID need arise, 

a PDC can be 

submitted.

4. 2/LS/380

2/LS01/380

Segment closed by closure of LOOP ID LS. 

Federal Note:

Use in each 2/QTY/320 loop for reclassification request transactions, to 

prevent a syntax error in the use of the 2/REF/390 loop.

Federal Note: Cite REF to indicate the 2/REF/390 loop

Closing 846A 

loops/segments 

dedicated to 

UIT/IUID.

See reason cited 

at Row 3.

Enclosure 3, ADC 1136

Page 3
# Location DLMS 846A, Asset Reclassification Transaction Revision Reason

5. 2/REF/390 Segment/loop closed by closure of LOOP ID LS. 

Federal Note:

Use the 2/REF/390 loop to provide Unique Identification (UID) 

information for the purpose of Unique Item Tracking (UIT).

DLMS Note:

1. Must use the 2/REF/390 loop in Asset Reclassification transactions 

when the item identified is subject to UIT requirements.

2. This transaction will support item identification based upon the unique 

item identifier (UII) or the serial number, and provides flexibility to 

accommodate tracking by UII or serial number.

3. This transaction also provides for use of a batch/lot number when 

applicable.

4. The 2/REF/390 loop is repeated for each item to be uniquely identified.

5. If UII and serial number, and/or batch/lot number are required for the 

item, enter the UII in REF01, and enter the serial number and/or 

batch/lot number in REF04. If UII is not used, enter the serial number in 

REF01 and enter the batch/lot number in REF04. If only batch/lot 

number is required, enter the batch/lot number in REF01.

6. The entire 2/REF/390 loop is a DLMS enhancement. See introductory 

DLMS note 3a.

See reason cited 

at Row 3.

6. 2/REF01/390 Closed by closure of LOOP ID LS. 

BT Batch Number

DLMS Note: 1. Use to identify the manufacturer's batch/lot number or 

other number identifying the production run when UII and/or serial 

number are not required. If UII and/or serial number are required in 

addition to the batch/lot number, enter the batch/lot number in REF04. 

The batch/lot number may not exceed 20 characters in accordance with 

IUID policy.

2. DLMS enhancement. See introductory DLMS note 3a.

SE Serial Number

DLMS Note: 1. Use to identify the serial number when UII is not 

required. If UII is required in addition to the serial number, enter serial 

number in REF04.

2. DLMS enhancement. See introductory DLMS note 3a.

U3 Unique Supplier Identification Number (USIN)

DLMS Note: 1. Use to identify the UII. Place UII value in REF03. The 

UII may not exceed 50 characters in accordance with IUID Policy. An 

ANSI data maintenance was approved in version 5020. The approved 

code/name is “UII-Department of Defense Unique Item Identifier”.

2. Authorized DLMS migration enhancement. See DLMS introductory 

note 3f.

See reason cited 

at Row 3.

7. 2/REF02/390 Closed by closure of LOOP ID LS. 

DLMS Note: For use with REF01 codes BT and SE.

See reason cited 

at Row 3.

Enclosure 3, ADC 1136

Page 4
# Location DLMS 846A, Asset Reclassification Transaction Revision Reason

8. 2/REF03/390 Closed by closure of LOOP ID LS. 

DLMS Note: Use to indicate UII value when REF01=U3.

See reason cited 

at Row 3.

9. 2/REF04-01/390 Closed by closure of LOOP ID LS

BT Batch Number

DLMS Note: Use to identify the manufacturer's batch/lot number or other 

number identifying the production run, when UII or serial number is 

entered in REF01, and batch/lot is the only other identifying number in

2/REF/390. The batch/lot number may not exceed 20 characters in 

accordance with IUID policy.

SE Serial Number

DLMS Note: Use to identify the serial number when UII is entered in 

REF01 and serial number is also used.

See reason cited 

at Row 3.

10. 2/REF04-03/390 Closed by closure of LOOP ID LS.

BT Batch Number

DLMS Note: Use to identify the manufacturer's batch/lot number or other 

number identifying the production run, when UII is entered in REF01, 

and serial number is entered in REF04-01. The batch/lot number may not 

exceed 20 characters in accordance with IUID policy.

See reason cited 

at Row 3.

11. 2/DTM/400

2/DTM01/400

Closed by closure of LOOP ID LS.

DLMS Note: Use multiple repetitions as needed to identify dates related 

to the UIT.

094 Manufacture

DLMS Note:

Use to identify the date of manufacture of the material identified.

511 Shelf Life Expiration

DLMS Note:

Use to identify the shelf life expiration date.

See reason cited 

at Row 3.

12. 2/N1/410

2/N101/410

2/N103/410

Closed by closure of LOOP ID LS.

DLMS Note: Use to identify the manufacturer of the UIT item.

MF Manufacturer of Goods

DLMS Note:

Use in asset reclassification request/followup.

33 Commercial and Government Entity (CAGE)

DLMS Note:

1. Use in asset reclassification request/followup.

2. DLMS enhancement; see introductory DLMS note 3c.

See reason cited 

at Row 3.

13. 2/LE/440

2/LE01/440

Closed by closure of LOOP ID LS.

Federal Note:

Use in each 2/QTY/320 loop to terminate any 2/REF/390 loop iterations.

Federal Note: Repeat the content of 2/LS/380.

See reason cited 

at Row 3.

Enclosure 3, ADC 1136

Page 5
D. 846C, Disposition Category Update

# Location DLMS 846C, Disposition Category Update Transaction Revision Reason

1. DLMS 

Introductory 

Note

Delete DLMS Introductory Note 4, and renumber remaining DLMS notes:

4. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the item unique identification (IUID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business rules.

Administrative 

correction. 

DLMS 846C 

does not contain 

IUID UII 

information/place

holders. The 

IUID note was 

inadvertently 

added.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 5 ( now note 4):

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

E. 846F, Single Manager for Conventional Ammunition (SMCA) Freeze/Unfreeze

# Location DLMS 846F, SMCA Freeze/Unfreeze Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the Unique Identification (UID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business 

rules.

Deleting serial 

number/UII 

placeholders. 

Serial number 

placeholder was 

added when 

transaction was 

developed over 

25 years ago, but 

no UIT or IUID 

use has been

identified or

discussed in the 

intervening 

quarter century; 

and no such use 

is anticipated.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

3. 2/QTY/320 Delete DLMS Note 1:

DLMS Note:

1. Use the 2/REF/390 loop as needed to identify Unique Item Tracking 

(UIT) information related to inventory quantities.

2. Use multiple iterations of the 2/QTY/320 loop to stratify quantity by 

materiel classification.

Not authorized 

for use with UIT 

as noted below.

Enclosure 3, ADC 1136

Page 6
# Location DLMS 846F, SMCA Freeze/Unfreeze Transaction Revision Reason

4. 2/LS/380

LOOP ID LS

Close LOOP ID LS; mark as Not Used. 

This action also closes those loops/segments embedded in the LS 

loop: REF Loop (2/REF/390, 2/DTM/400 and 2/N1/410); LM Loop 

(2/LM/420, 2/LQ/43); and 2/LE/440 loop trailer)

Strikethrough showing details of the closed loops/segments notes and data 

elements provided below.

Closing the 846F 

loop dedicated to 

UIT/IUID.

UIT capability 

added when 

transaction was 

developed over 

25 years ago, but 

no UIT or IUID 

use has been 

identified or 

discussed in the 

intervening 

quarter century; 

and no such use 

is anticipated.

5. 2/LS/380

2/LS01/380

Segment closed by closure of LOOP ID LS. 

Federal Note: Use as needed in each 2/QTY/320 loop to prevent a syntax 

error in the use of the 2/REF/390 loop.

Federal Note: Cite REF to indicate the 2/REF/390 loop.

Closing 846F 

loops/segments 

dedicated to 

UIT/IUID.

See reason cited 

at Row 4.

Enclosure 3, ADC 1136

Page 7
# Location DLMS 846F, SMCA Freeze/Unfreeze Transaction Revision Reason

6. 2/REF/390 Segment/loop closed by closure of LOOP ID LS. 

Federal Note:

Use the 2/REF/390 loop to provide Unique Identification (UID) 

information for the purpose of Unique Item Tracking (UIT).

DLMS Note: 1. Use At this time, the 2/REF/390 loop is not authorized for 

use to provide item unique identification (IUID) or information for the 

purpose of Unique Item Tracking (UIT) information.

1.Must use the 2/REF/390 loop in Ammunition Freeze/Unfreeze 

transactions when the item identified is subject to UIT requirements.

2. This transaction will support item identification based upon the unique 

item identifier (UII) or the serial number, and provides flexibility to 

accommodate tracking by UII or serial number.

3. This transaction also provides for use of a batch/lot number when 

applicable.

4. The 2/REF/390 loop is repeated for each item to be uniquely identified.

5. If UII and serial number, and/or batch/lot number are required for the 

item, enter the UII in REF01, and enter the serial number and/or batch/lot 

number in REF04. If UII is not used, enter the serial number in REF01 

and enter the batch/lot number in REF04. If only batch/lot number is 

required, enter the batch/lot number in REF01.

6. The entire 2/REF/390 loop is a DLMS enhancement. See introductory 

DLMS note 4a.

See reason cited 

at Row 4.

7. 2/REF01/390 Closed by closure of LOOP ID LS. 

BT Batch Number

DLMS Note: 1. Use to identify the manufacturer's batch/lot number or 

other number identifying the production run when UII and/or serial 

number are not required. If UII and/or serial number are required in 

addition to the batch/lot number, enter the batch/lot number in REF04. 

The batch/lot number may not exceed 20 characters in accordance with 

IUID policy.

2. DLMS enhancement. See introductory DLMS note 4a.

SE Serial Number

DLMS Note: 1. Use to identify the serial number when UII is not 

required. If UII is required in addition to the serial number, enter serial 

number in REF04.

2. DLMS enhancement. See introductory DLMS note 4a.

U3 Unique Supplier Identification Number (USIN)

DLMS Note: 1. Use to identify the UII Place UII value in REF03. The UII 

may not exceed 50 characters in accordance with IUID Policy. An ANSI 

data maintenance was approved in version 5020. The approved code/name 

is “UII-Department of Defense Unique Item Identifier”.

2. Authorized DLMS migration enhancement. See DLMS introductory note 

4e.

See reason cited 

at Row 4.

Enclosure 3, ADC 1136

Page 8
# Location DLMS 846F, SMCA Freeze/Unfreeze Transaction Revision Reason

8. 2/REF02/390 Closed by closure of LOOP ID LS. 

DLMS Note: For use with REF01 codes BT and SE.

See reason cited 

at Row 4.

9. 2/REF03/390 Closed by closure of LOOP ID LS. 

DLMS Note: Use to indicate UII value when REF01=U3.

See reason cited 

at Row 4.

10. 2/REF04-01/390 Closed by closure of LOOP ID LS

BT Batch Number

DLMS Note: Use to identify the manufacturer's batch/lot number or other 

number identifying the production run, when UII or serial number is 

entered in REF01, and batch/lot is the only other identifying number in 

2/REF/390. The batch/lot number may not exceed 20 characters in 

accordance with IUID policy.

SE Serial Number

DLMS Note: Use to identify the serial number when UII is entered in 

REF01 and serial number is also used.

See reason cited 

at Row 4.

11. 2/REF04-03/390 Closed by closure of LOOP ID LS.

BT Batch Number

DLMS Note: Use to identify the manufacturer's batch/lot number or other 

number identifying the production run, when UII is entered in REF01, and 

serial number is entered in REF04-01. The batch/lot number may

not exceed 20 characters in accordance with IUID policy.

See reason cited 

at Row 4.

12. 2/DTM/400

2/DTM01/400

Closed by closure of LOOP ID LS.

094 Manufacture

DLMS Note: 1. Use to identify the date of manufacture of the material 

identified.

2. DLMS enhancement; see DLMS supplement note 4a.

511 Shelf Life Expiration

DLMS Note: 1. Use to identify the shelf life expiration date.

2. DLMS enhancement; see DLMS supplement note 4a.

See reason cited 

at Row 4.

13. 2/N1/410

2/N101/410

2/N103/410

Closed by closure of LOOP ID LS.

DLMS Note: Use to identify the manufacturer of the UIT item.

MF Manufacturer of Goods

33 Commercial and Government Entity (CAGE)

See reason cited 

at Row 4.

14. 2/LE/440

2/LE01/440

Closed by closure of LOOP ID LS.

Federal Note:

Use in each 2/QTY/320 loop to terminate any 2/REF/390 loop iterations.

Federal Note: Repeat the content of 2/LS/380.

See reason cited 

at Row 4.

Enclosure 3, ADC 1136

Page 9
F. 846I, Asset Status/Inquiry/Report

# Location DLMS 846I, Asset Status Inquiry/Report Transaction Revision Reason

1. DLMS 

Introductory 

Note

Revise DLMS Introductory Note 5:

5. This transaction may be used to provide Unique Item Identifier (UII) 

information. Refer to the Unique Identification (UID) web at URL:

http://www.acq.osd.mil/dpap/sitemap.html for DoD policy and business 

rules.

Deleting serial 

number/UII 

placeholders. 

Serial number 

placeholder was 

added when 

transaction was 

developed over 

25 years ago, but 

no UIT or IUID 

use has been 

identified or 

discussed in the 

intervening 

quarter century; 

and no such use 

is anticipated.

2. DLMS 

Introductory 

Note

Add ADC 1136 to DLMS Introductory note 6:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

3. 2/QTY/320 Revise DLMS Note 1:

DLMS Note:

1. Use multiple iterations of the 2/QTY/320 loop, as needed, in asset status 

reports only to stratify inventory values and Unique Item Tracking (UIT) 

information by materiel classification.

Not authorized 

for use with UIT 

as noted below.

4. 2/LS/380

LOOP ID LS

Close LOOP ID LS; mark as Not Used. 

This action also closes those loops/segments embedded in the LS 

loop: REF Loop (2/REF/390, 2/DTM/400 and 2/N1/410); LM Loop 

(2/LM/420, 2/LQ/43); and 2/LE/440 loop trailer)

Strikethrough showing details of the closed loops/segments notes and data 

elements provided below.

Closing the 846I 

loop dedicated to 

UIT/IUID.

UIT capability 

added when 

transaction was 

developed over 

25 years ago, but 

no UIT or IUID 

use has been 

identified or 

discussed in the 

intervening 

quarter century; 

and no such use 

is anticipated.

Enclosure 3, ADC 1136

Page 10
# Location DLMS 846I, Asset Status Inquiry/Report Transaction Revision Reason

5. 2/LS/380

2/LS01/380

Segment closed by closure of LOOP ID LS. 

Federal Note: Use in each 2/QTY/320 loop to prevent a syntax error in 

the use of the 2/REF/390 loop.

Federal Note: Cite REF to indicate the 2/REF/390 loop.

Closing 846F 

loops/segments 

dedicated to 

UIT/IUID. See 

reason cited at 

Row 4.

6. 2/REF/390 Segment/loop closed by closure of LOOP ID LS. 

Federal Note: Use the 2/REF/390 loop to provide Unique Identification 

(UID) information for the purpose of Unique Item Tracking (UIT).

DLMS Note: 1. Must use 2/REF/390 loop in Asset Status Inquiry/Report 

transactions when the item identified is subject to UIT requirements.

2. This transaction will support item identification based upon the unique 

item identifier (UII) or the serial number, and provides flexibility to

accommodate tracking by UII or serial number.

3. This transaction also provides for use of a batch/lot number when 

applicable.

4. The 2/REF/390 loop is repeated for each item to be uniquely identified.

5. If UII and serial number, and/or batch/lot number are required for the 

item, enter the UII in REF01, and enter the serial number and/or

batch/lot number in REF04. If UII is not used, enter the serial number in 

REF01 and enter the batch/lot number in REF04. If only batch/lot

number is required, enter the batch/lot number in REF01.

6. The entire 2/REF/390 loop is a DLMS enhancement. See introductory 

DLMS note 4a.

See reason cited 

at Row 4.

Enclosure 3, ADC 1136

Page 11
# Location DLMS 846I, Asset Status Inquiry/Report Transaction Revision Reason

7. 2/REF01/390 Closed by closure of LOOP ID LS. 

BT Batch Number

DLMS Note: 1. Use to identify the manufacturer's batch/lot number or 

other number identifying the production run when UII and/or serial 

number are not required. If UII and/or serial number are required in 

addition to

the batch/lot number, enter the batch/lot number in REF04. The batch/lot 

number may not exceed 20 characters in accordance with IUID policy.

2. DLMS enhancement. See introductory DLMS note 4a.

SE Serial Number

DLMS Note: 1. Use to identify the serial number when UII is not 

required. If UII is required in addition to the serial number, enter serial 

number in REF04.

2. DLMS enhancement. See introductory DLMS note 4a.

U3 Unique Supplier Identification Number (USIN)

DLMS Note: 1. Use to identify the UII Place UII value in REF03. The UII 

may not exceed 50 characters in accordance with IUID Policy. An ANSI 

data maintenance was approved in version 5020. The approved code/name 

is “UII-Department of Defense Unique Item Identifier”.

2. Authorized DLMS migration enhancement. See DLMS introductory note 

4e.

See reason cited 

at Row 4.

8. 2/REF02/390 Closed by closure of LOOP ID LS. 

DLMS Note: For use with REF01 codes BT and SE.

See reason cited 

at Row 4.

9. 2/REF03/390 Closed by closure of LOOP ID LS. 

DLMS Note: Use to indicate UII value when REF01=U3.

See reason cited 

at Row 4.

10. 2/REF04-01/390 Closed by closure of LOOP ID LS. 

BT Batch Number

DLMS Note: Use to identify the manufacturer's batch/lot number or other 

number identifying the production run when UII and/or serial number are 

not required. If UII or serial number is entered in REF01, and batch/lot is

the only other identifying number. The batch/lot number may not exceed 

20 characters in accordance with IUID policy.

SE Serial Number

DLMS Note: Use to identify the serial number when UII is entered in 

REF01 and serial number is also used.

See reason cited 

at Row 4.

11. 2/REF4-03/390 Closed by closure of LOOP ID LS. 

BT Batch Number

DLMS Note: Use to identify the manufacturer's batch/lot number or other 

number identifying the production run when UII is entered in REF01 and 

serial number is entered in REF04-01. The batch/lot number may not 

exceed 20 characters in accordance with IUID policy.

See reason cited 

at Row 4.

Enclosure 3, ADC 1136

Page 12
# Location DLMS 846I, Asset Status Inquiry/Report Transaction Revision Reason

12. 2/DTM/400

2/DTM01/400

Closed by closure of LOOP ID LS.

Federal Note: Use multiple repetitions to identify dates related to UIT.

094 Manufacture

DLMS Note:1. Use to identify the date of manufacture for the material 

reported.

2. DLMS enhancement. See introductory DLMS note 4a. 

512 Warranty Expiration

DLMS Note: 1. Use to identify the warranty expiration date associated 

with the material reported.

2. DLMS enhancement. See introductory DLMS note 4a.

See reason cited 

at Row 4.

13. 2/N1/410

2/N101/410

2/N103/410

Closed by closure of LOOP ID LS.

DLMS Note: Use to identify the manufacturer of the UIT item

MF Manufacturer of Goods

33 Commercial and Government Entity (CAGE)

See reason cited 

at Row 4.

14. 2/LS/440

2/LS01/440

Closed by closure of LOOP ID LS.

Federal Note: Use in each 2/QTY/320 loop to terminate any 2/REF/390 

loop iterations.

Federal Note: Repeat the content of2/LS/380.

See reason cited 

at Row 4.

G. 4010 & 4030 856N, Notice of Availability

# Location DLMS 856N, Notice of Availability

(Versions 4010 & 4030)

Reason

1. DLMS 

Introductory

Note

Add ADC 1136 to renumbered DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

2. 2/REF/1500 Delete Segment Level DLMS note 2:

2. Use in 2/HL/0100 line item loops to identify the customer assigned 

transaction number and unique item tracking (UIT) information when the 

item identified in 2/LIN/0200 is subject to tracking under a UIT 

requirement.

No current or 

projected UIT it 

UII applicability 

in the Notice of 

availability

3. 2/REF01/1500 Revise Data Element level DLM note: 

DLMS Note: 1. Use only one of codes BT or LT or SE, as needed, to 

identify batch numbers or lot numbers or unique item identifiers (UII)

assigned to the materiel managed under UIT procedures.

No current or 

projected UIT it 

UII applicability 

in the Notice of 

availability

4. 2/REF01/1500 Delete Qualifier SE and DLMS note:

SE Serial Number

DLMS Note: Use to identify a UII.

No current or 

projected UII 

applicability in 

the Notice of 

availability

Enclosure 3, ADC 1136

Page 13
H. 4010 856R Shipment Status Materiel Returns

# Location DLMS 856R, Shipment Status Materiel Returns

(Version 4010)

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1136 to renumbered DLMS Introductory note 5:

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support 

DODM 4140.01 UIT Policy and Clarify Requirements (Supply).

To identify 

DLMS changes 

included in the 

DLMS IC.

2. 2/REF/150 Delete Segment Level DLMS note 1:

DLMS Note:

1. Must use in 2/HL/010 transaction reference number loops to identify the 

customer assigned transaction number, financial accounting data, the 

shipment unit number, and unique item tracking (UIT) associated with the 

shipment status transaction.

UIT requirements 

will implemented 

in 856R 4030 

version

3. 2/REF01/150 Revise Data Element level DLM note:

DLMS Note: 1. Use only one of codes BT or LT or SE, as needed to 

identify batch numbers or lot numbers or unique item identifier (UII) 

numbers assigned to the shipped materiel managed under lot or unique item 

tracking (UIT) control procedures.

UII requirements 

will implemented 

in 856R 4030 

version

4. 2/REF01/150 Delete Qualifier SE and DLMS note:

SE Serial Number

DLMS Note: Use to identify a UII.

UII requirements 

will implemented 

in 856R 4030 

version

5. 2/N1/220 Delete Segment level Federal Note 3

3. Use the 2/N1/220 loop as needed in 2/HL/010 transaction reference 

number loops to identify the manufacturer of UIT and the organization to 

receive credit when that organization varies from the organization 

originating the transaction set.

UIT requirements 

will implemented 

in 856R 4030 

version

6. 2/N101 Delete DLMS note 1 for existing qualifier MF:

MF Manufacturer of Goods

DLMS Note: 1. Use to identify the manufacturer of the UIT item.

UIT requirements 

will implemented 

in 856R 4030 

version

Enclosure 3, ADC 1136

Page 14