IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

April24, 2014 

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC), FINANCE PRC, AND SUPPLY PRC MEMBERS 

SUBJECT: Approved Addendum to Approved Defense Logistics Management Standards 

(DLMS) Change 384 (Staffed as ADC 384E), Special Programs for Non-DO/NonFederal Agency Requisitioners; DLA National Wildland Fire Program Customer 

DoDAACs (DoDAAD/Finance/Supply) 

The attached addendum is approved for immediate implementation to DLM 4000.25, 

Volume 6, Chapter 2, DoDAAD. 

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, 703-767-6885, 

DSN 427-6885 or email: DODAADHQ@DLA.MIL. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

Director 

NALD C. PrJ>~ Defense Logistics Management 

Standards Office 
Page 1 Attachment, ADC 384E

ADC 384E

Special Programs for Non-DOD/Non-Federal Agency Requisitioners; DLA 

National Wildland Fire Program Customer DoDAACs 

(DoDAAD/Finance/Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Service/Agency POC: Defense Logistics Agency (J3), National Account Manager for 

International and Federal Programs, David Kless, at 703.767.7510. 

b. DLMSO Functional POC: Defense Logistics Management Standards Office, 

DoDAAD PRC Chair, Tad DeLaney, 703.767.6885, e-mail: DODAADHQ@dla.mil. 

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD

b. Primary/Secondary Functional Process: Supply/Finance

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System, Volume 6, Chapter 2, 

Department of Defense Activity Address Directory 

b. DLM 4000.25, Defense Logistics Management System, Volume 2, Chapter 5, Supply 

Standards and Procedures

c. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

d. Approved Defense Logistics Management Standards (DLMS) Change (ADC) 384 

Special Programs for Non-DOD/Non-Federal Agency Requisitioners and Administrative Change 

for Contractor DoDAACs (DoDAAD/Finance/Supply)

e. Approved Defense Logistics Management Standards (DLMS) Change (ADC) 384B

Special Programs for Non-DOD/Non-Federal Agency Requisitioners; Update to Section 1122 

Program DoDAAC Series (DoDAAD/Supply)

4. REQUESTED CHANGE:

a. Brief Overview of Change: This change is an addendum to the 384 Series ADCs for 

Special Program DoDAACs. Specifically, this change provides the framework for additional

non-DOD and non-Federal activity customers to requisition support from the Department of 

Defense. Accordingly, under the National Wildland Fire Program, DLA will provide support to 

State and local activity customers of the Forestry Service utilizing DLA-sponsored/managed 

DoDAACs using the DoDAAC Series of “3B.” 
Page 2 Attachment, ADC 384E

b. Background:

(1) Under the auspices of this program, State and local government customers are 

required to provide advance payment for support from the Federal Government. 

(2) In a Memorandum of Agreement (MOA) between the General Services 

Administration (GSA) and the Defense Logistics Agency (DLA), a Logistics Reassignment (LR) 

has been initiated to transfer item management support of these customers from GSA to the 

DLA. 

(3) To facilitate this LR, and to enable DLA to manage this program effectively, a new 

construct of Special Program DoDAACs is hereby established for these State and local 

government customers, using the DoDAAC Series of “3B”, to be managed by DLA, for purposes 

of obtaining support from DLA through DOD EMall. 

(4) While many of these customers already have GSA-established DoDAACs under the 

Department of Agriculture and Department of the Interior constructs (i.e., “12” and “14” series), 

this change establishes the “3B” construct to be used for this program for customers to 

requisition items through DOD EMall to ensure: (a) that these customers can be clearly 

identified as non-Federal, and (b) that DLA can effectively manage these customers to ensure 

proper support (billing, shipping, etc.). 

c. Proposed Change in Detail:

(1) Designate DoDAAC series “3B” for special program customers of the Wildland 

Fire Program sponsored by DLA. 

(2) DLA Transaction Services and DLA (J3) establish edits for “3B” series DoDAACs

to replace submitter’s fund code with Fund Code XP, requiring non-interfund billing and advise 

the submitter using status code BK.

(3) DLA include all taxes and surcharges for purchases into the price of the materiel at 

the time the order is created.

(4) DLA DoDAAC Central Service Point designates DoDAAC monitors to manage the 

“3B” series DoDAACs and amend DLA CSP and Monitor appointment letter accordingly.

(5) DLA Transaction Services revise the DoDAAC Central Service Point/Monitor

listing to indicate that “3B” series DoDAACs are assigned to DLA Special Programs.

(6) DLA Transaction Services modify the DoDAAD update application to identify 

“3B” series DoDAACs as Special Program DoDAACs for DLA Wildland Fire Program 

customers. 
Page 3 Attachment, ADC 384E

(7) Uniform Materiel Movement and Issue Priority System (UMMIPS) priorities 8, 10, 

and15, which correspond to Force or Activity Designator V and Urgency of Need A, B, and C,

are authorized. 

(8) Implementation target date for this program is May 1, 2014. 

(9) Beginning May 1, 2014, customers of this program will obtain a “3B” series 

DoDAAC from DLA’s DoDAAD CSPs/Monitors prior to registering with DOD EMall. 

(10) GSA shall apply the appropriate Bureau Code to existing “12” or “14” series 

DoDAACs established by GSA for these customers, in order to identify them as State/local 

activities, and not Federal activities; otherwise, GSA shall delete them from the DoDAAD.

d. Revisions to DLM 4000.25 Manuals: Update DoDAAD Series, DoDAAC 

Assignment Logic, and Major Command Code Tables. 

e. Proposed Transaction Flow: There are no new routing rules.

f. Alternatives: None noted.

5. REASON FOR CHANGE: Complies with DOD policy for DoDAAC assignment, and 

allows DLA to manage this customer base for support under this program. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Allows for recognition of DLA Wildland Fire Program customer 

DoDAACs as non-DOD or non-Federal DoDAACs for DLA Transaction Services edits, internal 

controls, and internal DLA transactional exchange.

b. Disadvantages: None Noted. 

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: None noted.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA J3 needs these 

changes by May 1, 2014. 

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Implementation of these special purpose 

DoDAACs will result in the ability to account for and bill sales made to these Wildland Fire 

Program customers by DLA through DOD EMall. 

10. IMPACT:

a. No impact to Services/Agencies other than DLA and GSA. 

b. New DLMS Data Elements: No new DLMS data elements.

c. Changes to DLMS Data Elements: Add 3B to Logistics Qualifier 71 in LOGDRMS. 
Page 4 Attachment, ADC 384E

d. Automated Information Systems (AIS): DOD EMall, EBS, and the DoDAAD (i.e., 

DoDAAD, Update Application, eDAASINQ, and DAASINQ) are all impacted by this change. 

e. DLA Transaction Services: These special purpose DoDAACs will need to be loaded 

and maintained at DLA Transaction Services. 

(1) Modify the DoDAAD (i.e., DoDAAD, Update Application, eDAASINQ, and 

DAASINQ) to reflect series “3B” as Defense Logistics Agency - Wildland Fire Program, and 

remove the designation of “1122” from the DoDAAC Service/Agency query label in 

eDAASINQ for Defense Logistics Agency, Disposition Services – Special Program. 

(2) Query results in eDAASINQ for this label should include all 3B series. 

(3) Query results for the all DLA should include all DLA managed DoDAACs: 2A, 

2Y, 3B, S & U series. 

(4) The “3B” series shall only be able to be created using MAJCOM DH. The 

following change will be made to the Major Command Code Table to facilitate this: 

CODE SERVICE MAJCOM DESCRIPTION

DH DLA TrpSpt-CE DLA Troop Support - CE

f. Non-DLA Logistics Management Standards Publications: This change will require 

DLA to make changes to its business rules for DoDAAC assignment (i.e., DoDAAC Assignment 

Logic and Major Command Codes). 

11. COMMENTS RESOLUTION:

Organization Comment Disposition

DLA (J3) I think the overall document is great and thank you 

and the team for putting this together so quickly. 

My only concern is the part where it talks to GSA 

maintaining the catalog. I know it's called out in 

10 USC Section 381 but don't understand why the 

catalog reference is critical to the Wildland Fire 

Program. GSA has supported this fire program for 

years and they have a separate catalog they use for 

this program. They have not in the past and 

according to my discussions with GSA, don't 

intend on using the 1122 Catalog in the future 

related to the fire program. 

I don't want this to fall under or even appear like it 

is a subset of 1122 because it is not. Agree we use 

the authority but program management is 

completely separate, even now within GSA. I 

believe that under 1122, you could make the 

argument that emergency response includes 

Removed background 

information from the PDC, as it 

was irrelevant to the fundamental 

reason for the PDC – to establish 

a new DoDAAC construct as a 

Special Program for DLA. What 

legal authority DLA intends to 

use as the basis for the program 

is of no real consequence to 

establishing this DoDAAC Series 

in the DoDAAD. That is a 

separate matter for DLA General 

Counsel to establish on behalf of 

DLA for the J3. 
Page 5 Attachment, ADC 384E

firefighting but as of today, GSA does not have 

them linked. What I don't want to do is have be 

directly tied to 1122 because this program will be 

an agreement between us and Forest Service, and 

don't want Department of the Army or GSA be 

included in a program that does not belong to 

them. 

GSA Recommend that DLA confirm the applicability of 

the statutory authority which is identified as the 

source of the "advance payment"; secondly, that 

GSA will need to work with DLA to confirm 

impact of Activity Address Code cancellations for 

state / local as implementation proceeds .

Removed background 

information from the PDC, as it 

was irrelevant to the fundamental 

reason for the PDC – to establish 

a new DoDAAC construct as a 

Special Program for DLA. What 

legal authority DLA intends to 

use as the basis for the program 

is of no real consequence to 

establishing this DoDAAC Series 

in the DoDAAD. That is a 

separate matter for DLA General 

Counsel to establish on behalf of 

DLA for the J3. 

Also, added direction for GSA to 

implement its own, established 

Bureau Codes for their “12” and 

“14” Series DoDAACs which 

would identify the State and local 

Government activities as 

customers under their 1122, 

separate and distinct from 

Federal activities in the “12” and 

“14” Series. This minimizes the 

need for coordination between 

DLA CSPs and GSA CSPs for 

activating and deactivating 

DoDAACs as customers 

“transition” to DLA. Also, in 

some instances, the GSA 

customers may yet continue to 

get some other support from 

GSA not related to this program. 

For that purpose, GSA would 

need to retain the “12” and “14” 

DoDAACs.