ii
Approved Addendum to ADC 242A 

Inclusion of Unit Price on DLMS 

Shipment Status (DS 856S) 

1. ORIGINATOR: 

a. Service/Agency: Defense Distribution Center (DDC), Defense Logistics Agency 

(DLA), and the Defense Logistics Management Standards Office (DLMSO) 

 

 b. Originator: DDC: DSN 771-5186/COMM 717-770-5186 

2. FUNCTIONAL AREA: Primary: Supply 

3. REFERENCES: 

 a. DLMSO memorandum dated May 21, 2007, subject: Approved Defense Logistics 

Management System (DLMS) Change (ADC) 242, Shipment Status (DLMS Supplement (DS) 

856S): Priority Designator (PD), Transportation Priority (TP), Project Code, Special Requirements 

Code (Supply) (Staffed as PDC 263) 

b. DLMSO memorandum dated March 6, 2007, subject: ADC 229, Material Processing 

Center (MPC) Material Receipt and Delivery Supply Status (Supply) (Staffed as PDC 254) 

4. REQUESTED CHANGE: 

 a. Title. Inclusion of Unit Price on DLMS Shipment Status (DS 856S) 

 b. Description of Change. This change establishes an additional data element in the 

DLMS 856S. 

 (1) Distribution Standard System (DSS)-prepared shipment status under DLMS 

shall include the unit price when available. The Distribution Standard System will normally 

perpetuate this data element from the material release order. 

 (2) This data element is requested, but considered optional for Source of Supply 

(SoS)-prepared shipment status. 

 

 c. Background for MPC Requirement. This change is a requirement to support the 

Material Processing Center (MPC): 

 (1) Today, the DDC-operated MPCs support the Navy by working with the ships to 

identify material sortation requirements, so that when material is received, it is presorted to the 

ship’s request, so once on board, the material can be delivered to the various storerooms or other 

areas to be placed on the shelf. This takes the time-consuming sortation burden of the work off the 

sailor and places it on the worker within the MPC. 
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 (2) Material sortation today within the MPC to make delivery to the ship is a labor 

intensive manual effort. This is accomplished by reviewing each 1348-1 for the Supplementary 

Address, Transportation Priority code, Project Code, Document Number Series, and RDD/Special 

Requirements Code, to the ship’s individual sortation sheet identifying all storeroom/sortations. 

After the manual effort has been performed, the item is then taken to the appropriate tri-wall for 

consolidation. Once the material sortation and consolidation has been completed, the material will 

be manifest and delivered to the ship/customer based on predetermined delivery schedules or based 

on the ship/customer calling for a delivery of his material. 

 

 d. Detailed Procedure Revisions: 

 (1) Revise DLMS. 

(2) SoS/ICPs, DSS, and DAAS will include the additional data field in the DLMS 

856S. 

(3) DLMS Supplement revisions are identified at Enclosure 1. 

(4) DLMS manual, Vol 2, Chapter 5, revisions are identified at Enclosure 2. 

 

5. REASON FOR CHANGE: 

 a. MPC Requirement. System changes to DSS were made to include MPC functionality 

and to improve systems processing and operational efficiencies. In support of the Navy, under DSS 

both a material manifest and Receipt-In-Process (RIP) Disk of the items on that manifest are 

delivered to the ship. The ship uses the RIP disk to upload each document to process the receipt, 

vice manually scanning each 1348-1. This process significantly reduces the manual effort that 

would be performed today and improves material processing so the ship can more easily receipt and 

take custody of the material. 

 b. It later came to the attention of the DDC from the Navy, that the Navy utilizes the unit 

price from the MRO when they process their receipt of the material on ship to update their records. 

The Navy's original guidance that the DDC followed, stated UP was an optional field of 

information to be sent to them, but now it has been identified as mandatory. However, the unit 

price is not part of the 856S transaction format. For the ship to successfully perform the upload of 

the RIP Disk, the unit price is a mandatory item to display in the line data for each document on the 

disk. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: 

 (1) The 856S will provide an additional key data element that has been requested by 

the Navy from the DDC in DSS, for the MPC material when taken aboard the ship to receipt. This 

change will permit the DDC to further support the DSS operated MPCs under DLMS. 
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 (2) In making this change for the MPC, additional standard data content is being 

adopted for its value-added content to the shipment status under DLMS. 

 b. Disadvantages: None Identified. 

c. Alternatives: In order to facilitate implementation and minimize impact on SoS 

shipment status, DAAS was requested to evaluate feasibility of perpetuating the unit price as 

provided on the supply status to the associated shipment status. This approach was considered by 

DAASC to be technically feasible; but, if attempted, would require a major effort. It will not be 

pursued at this time. 

7. IMPACT: 

 a. Data Content/Procedures: 

 (1) Distribution Standard System (DSS). DSS will implement as stated. 

 (2) Distribution Planning and Management System (DPMS). DDC should also 

adopt ADC 242/242A changes for DPMS-generated 856S, Shipment Status, so that direct vendor 

shipments (DLA customer direct) will also provide MPC requested data content. Coordination with 

EBS is required to preclude conflicting data between DPMS and EBS-prepared shipment status. 

 (3) SoS/ICP/IMM. This change is recommended for future enhancement under full 

DLMS, but will be considered optional. 

 (4) DLMS receiving applications. DLMS-capable receiving applications which 

have not yet adopted this specific DLMS enhancement, must verify that inclusion of the new data 

will not cause transactions to reject. 

 b. Publications: This change will impact DOD 4000.25-M and implementing instructions.
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Enclosure 1: DLMS Supplement Revision 

Update the DS 856S, Shipment Status: 

Location Revision 

2/REF/1500 Insert new DLMS note 2 and renumber remaining notes as shown:

PA, Price Area Number 

DLMS Note: 

1. Use for shipments to disposal to indicate actual or estimated pricing 

information. 

2. Available for all other shipment status as an optional data field to perpetuate 

the actual or estimated unit price from the associated supply status or material 

release order. This is an authorized DLMS enhancement. 

3. A field size exceeding 7 positions (5 digits dollars and 2 digits cents) may not 

be received or understood by the recipient’s automated processing system. 

4. Under DLMS the unit price will be expressed as R9.2. Authorized DLMS 

migration enhancement; see introductory DLMS 2f. 
Enclosure 2: DLMS Manual Procedures 

Insert the following subparagraph under DLMS shipment status enhancements: 

 C5.2.1.2.8 The shipment status may include the unit price (required for DSS-generated 

shipment status; otherwise optional). 1 

1

 Refer to ADC 242A, Inclusion of Unit Price on DLMS Shipment Status (DS 856S).

Intervening text not shown 

Renumber existing Table C5.T1

 C5.2.6.5.1.1 Material Processing Center (MPC) Shipment Status. DAAS will also provide a 

copy of shipment status for material to be delivered to Navy ships to the applicable MPC operated by 

the Defense Distribution Center (DDC) at the co-located Distribution Depot (DD) receiving site. In 

order to accomplish this, DAASC will maintain a table of Navy ships’ DoDAACs associated with a 

DD, which provides MPC support to the specified Navy ship. The DD, in coordination with the Navy, 

will provide Navy ship updates to DAASC as needed. When DAAS processes the 856S/AS8 and the 

ship-to DoDAAC begins with N, R, or V, DAAS will match the ship-to DoDAAC to the Navy 

ships/MPC table. When an appropriate DD/MPC is identified, an 856S will be forwarded to the 

Distribution Standard System for establishment of a due-in record at the applicable MPC.

 C5.2.6.5.1.1.1 MPCs which will receive shipment status are located at the DD locations 

identified in Table C5.T1. 

Table C5.T1. Distribution Depots and Co-located Material Processing Centers

DD with co-located MPC DD DoDAAC MPC Routing Identifier 

DD Norfolk SW3117 PSJ 

DD Jacksonville SW3122 PSU 

DD San Diego SW3218 PSK 

DD Puget SW3216 PSN 

DD Yokosuka SW3142 PSL 

DD Sasebo SW3143 PSM 

DD Guam SW3147 SCN 

DD Pearl Harbor SW3144 PSY 

 C5.2.6.5.1.1.2. The MPC will use the shipment status data content Unit Price from the 

due-in record or the shipment documentation for use when creating the IBS Receipt-In-Process (RIP)

disk for material receipt processing on ship for the material delivered per the Navy customer direction.