OCTOBER 17, 2023

1

DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

Electronic Point of Sale (EPoS) System Deployment Announcement:

Financial and Resource Manager Communication 

For the past 20 years, Defense Logistics Agency (DLA) Energy customers have been using the Automated Fuel 

Service Stations (AFSS) to obtain fuel at its 600+ capitalized Fuel Service Stations. The AFSS has now reached its 

end state and is currently being replaced with the DLA Electronic Point of Sale (EPoS) System; a modern, secure, and 

auditable fuel transaction processing system. The EPoS system is DLA Energy’s front-line customer and business 

partner-facing system used to capture real-time military fleet management fuel retail transactions at unattended 

military service stations, mobile ground fuel transactions, and aviation fuel transactions for mobile airfield/flight line 

operations. EPoS meets the current standards for Cybersecurity, complies with the security control requirements of 

the National Institute of Standards and Technology (NIST) and Audit Readiness.

The system uses DLA Authorized Purchase Source Media (APSM) to authenticate and capture retail fuel transactions. 

Vehicle Identification Link (VIL) Keys will no longer be used at the Fuel Service Station to obtain fuel as the new

devices can accept system generated Quick Response (QR) Codes and fleet cards. The application provides fuels 

personnel the ability to use a tablet to capture mobile fuel transactions around the installation and on the flightline. 

The Mobile Tablet also accepts QR Codes along with fleet and Air Card source media, electronically capture and 

transmit customer’s transaction data, and generate receipts. Buyers can obtain receipts at the time of the transaction

or those with the appropriate permissions can log into the EPoS Enterprise component to retrieve the evidential matter

based on rights to access their line of accounting data. Additional EPoS resource can be founded at DLA Energy 

EPoS Public Page.

What you need to do:

After being notified by the local fuel personnel on the system scheduled and prior to the deployment date, customers

will submit the DL Form 2063 - DLA Energy Request for Customer QR Code to the organization Financial and 

Resource Managers for signature authorizing fuel purchase for the equipment submitted on the form. 

Obtaining Evidential Matter: 

Financial and Resource Managers responsible for reviewing and reconciling organizational fuel charges can apply for 

the EPoSE-200 Read only role temporarily within the Account Management and Provisioning System (AMPS) to 

obtain system permissions to search, review and print transaction receipts until the below future enhancement is 

applied to production.

Future System Enhancements: 

DLA Energy is currently developing system enhancements that will allow all organization Financial and Resource 

Managers to submit DL Form 2063 electronically within the EPoS Enterprise component to streamline the process. A 

more robust Buyer View will be added to allow the same personnel permissions to view and retrieve transaction

evidential matter and run reports to aid in account reconciling efforts. When this is completed and prior to promoting 

to production, another message will be sent that will advise on how to view and obtain evidential matter for an 

account.
 

 OCTOBER 17, 2023

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DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

To print an electronic receipt, a can search the database with the EPoS transaction ID. An EPoS Transaction ID can 

be identified with the following at the beginning “EPOS or fixed.”

1. Log into EPoS Enterprise

2. On the top menu select Accounting>Transaction Summary

3. The transaction Summary will open, then click Transaction at the top

4. The Transaction ID Search will Open, enter the Transaction ID
 

 OCTOBER 17, 2023

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DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

5. Select “Search” and the transaction will open with options to “Print” and “DD Form 1898E”

6. Selecting “Print” will open a view of the Receipt that the customer receives, that can be printed. 
 

 OCTOBER 17, 2023

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DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

7. Selecting “DD Form 1898E” will open a view of the form with options to “Save” or “Print”

If you have additional questions, please contact the DLA Energy Business Process Support Directorate, Business 

System Sustainment Office at energy.asg@dla.mil.