DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 1 March 11, 2024

842 Nonconformance Report

Functional Group=NC

Purpose: This Draft Standard for Trial Use contains the format and establishes the data contents of the Nonconformance Report Transaction

Set (842) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to report products

and processes that do not fulfill specifications or requirements.The Nonconformance Report Transaction Set provides the ability for the sender

to report the nonconformance at the level of detail that is required. It also provides the ability to report the specific nonconformances of a

component/part while identifying the assembly as the product that is in nonconformance. The Nonconformance Report Transaction Set may be

used to report, initiate, or request actions related to the nonconformance being reported. Financial and accounting information is provided for

reporting purposes only.The Nonconformance Report Transaction Set has the capability to report the cause of the nonconformance and to state

the proposed action to be followed to prevent a repetition of the problem.

DLMS Note:

1a. Use a single occurrence of this transaction set to transmit single complaint transaction to a single or multiple organizations. 

b. This DLMS Implementation Convention (IC) provides the DOD standard format for SDR submission. In addition, it is specifically designed

to transmit complaint transactions originated in the DoD WebSDR program to the appropriate action activity and distribution copy recipients.

2. The reply to the SDR/SQCR will be carried in the DS 842A/R.

3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS

4. This transaction may be used to provide item unique identification (IUID) information in accordance with DLMS procedures and OSD

Supply Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

5. This 842A/W DLMS Implementation Convention contains: Data associated with a DLMS enhancement authorized for implementation by

modernized systems under DLMS migration. This data (including expanded field sizes) should be adopted during, or subsequent, to

modernization when applicable to the Component’s business process. Prior coordination is not required. Components should ensure that

inclusion of this data in a DLMS transaction does not cause inappropriate rejection of the transaction.

6. This DLMS IC incorporates the Proposed DLMS Change and Approved DLMS Change (ADC) listed. PDC/ADCs are available from the

DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 101, DLMS mapping for Standard SDR/DOD WebSDR Output, DS 842A/W 

- ADC 114, DLMS Supplement (DS) 842A/R DOD Standard SDR Reply and Additional Data Content for the SDR Report

- ADC 128, Revisions for SDR Transaction Exchange (Formats, Codes, and UID)

- ADC 137, Revisions for SDR Transaction Exchange Supporting SA and Miscellaneous Administrative Changes

- ADC 144, SDR Transaction Exchange Business Rules

- ADC 174, Inclusion of Data Supporting UID of Items in DS 842A/W, SDR, WebSDR

- ADC 184, Redistribution Order (RDO)-based Supply Discrepancy Reports (SDRs)

- ADC 187, Revise SDR Reply Procedures for Forwarding SDRs to New Action Activity, Email Addresses, and Source of Supply (SoS)

- ADC 210, Defense Reutilization and Marketing Service (DRMS) and National Inventory Management Strategy (NIMS) Shipment Types

Identified for SDR Processing under DLMS

- ADC 210B, Identification of SDR Document Type (includes NIMS and Non-DSS Receipts) This change publishes in the DS additional

notes for the WebSDR field length where needed for clarification because the authorized DLMS length differs from the X12 field size and

where the field length might not otherwise be published by an authoritative source.

- ADC 245, Supply Discrepancy Report (SDR) Notification to United States Air Force (USAF) for Distribution Depot (DD) Product Quality

Deficiency Report (PQDR) Exhibit Receipt

- ADC 245B, Addendum to ADC Notification for Distribution Depot (DD) Product Quality Deficiency Report (PQDR) Exhibit Receipt

(Supply/SDR)

- ADC 245C, Notification for Distribution Depot Product Quality Deficiency Report (PQDR) Exhibit Receipt - Product Data Reporting and

Evaluation Program-Automated Information System (PDREP-AIS) Interface 

- ADC 282, Consolidation Containerization Points (CCP)-Originated Supply Discrepancy Reports (SDRs) including Non-compliant Wood

Packaging Material (WPM)

- ADC 293, Revised Time Standards, Codes, and Procedures for Reporting and Processing of Supply Discrepancies

- ADC 311, SDR Attachment Interface

- ADC 317, Revised Business Rules for Transshipper-Prepared Supply Discrepancy Reports (SDRs) (Supply/SDR)

- ADC 322, Addition of Local Catalog ID qualifier to Support Requirements for Theater Enterprise-Wide Logistics System (TEWLS)

Requisitions (Supply)

- ADC 334, Supply Discrepancy Report Process for AF Retail Storage Activity Denials (Supply/SDR)

- ADC 357, Revisions to DLMS SDR to Add BDN

- ADC 358, SDR Transaction Content/Business Rule Revisions/Clarification

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and Storage Quality Control Report (SQCR) Procedures

and Data Content under BRAC

1a. Use a single occurrence of this transaction set to transmit single complaint transaction to a single or multiple organizations. 

b. This DLMS Implementation Convention (IC) provides the DOD standard format for SDR submission. In addition, it is specifically designed

to transmit complaint transactions originated in the DoD WebSDR program to the appropriate action activity and distribution copy recipients.

2. The reply to the SDR/SQCR will be carried in the DS 842A/R.

3. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS

4. This transaction may be used to provide item unique identification (IUID) information in accordance with DLMS procedures and OSD

Supply Policy. Refer to the IUID web at URL: http://www.acq.osd.mil/dpap/pdi/uid/ for DoD policy.

5. This 842A/W DLMS Implementation Convention contains: Data associated with a DLMS enhancement authorized for implementation by

modernized systems under DLMS migration. This data (including expanded field sizes) should be adopted during, or subsequent, to

modernization when applicable to the Component’s business process. Prior coordination is not required. Components should ensure that

inclusion of this data in a DLMS transaction does not cause inappropriate rejection of the transaction.

6. This DLMS IC incorporates the Proposed DLMS Change and Approved DLMS Change (ADC) listed. PDC/ADCs are available from the

DEDSO Web site: http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 101, DLMS mapping for Standard SDR/DOD WebSDR Output, DS 842A/W 

- ADC 114, DLMS Supplement (DS) 842A/R DOD Standard SDR Reply and Additional Data Content for the SDR Report

- ADC 128, Revisions for SDR Transaction Exchange (Formats, Codes, and UID)

- ADC 137, Revisions for SDR Transaction Exchange Supporting SA and Miscellaneous Administrative Changes

- ADC 144, SDR Transaction Exchange Business Rules

- ADC 174, Inclusion of Data Supporting UID of Items in DS 842A/W, SDR, WebSDR

- ADC 184, Redistribution Order (RDO)-based Supply Discrepancy Reports (SDRs)

- ADC 187, Revise SDR Reply Procedures for Forwarding SDRs to New Action Activity, Email Addresses, and Source of Supply (SoS)

- ADC 210, Defense Reutilization and Marketing Service (DRMS) and National Inventory Management Strategy (NIMS) Shipment Types

Identified for SDR Processing under DLMS

- ADC 210B, Identification of SDR Document Type (includes NIMS and Non-DSS Receipts) This change publishes in the DS additional

notes for the WebSDR field length where needed for clarification because the authorized DLMS length differs from the X12 field size and

where the field length might not otherwise be published by an authoritative source.

- ADC 245, Supply Discrepancy Report (SDR) Notification to United States Air Force (USAF) for Distribution Depot (DD) Product Quality

Deficiency Report (PQDR) Exhibit Receipt

- ADC 245B, Addendum to ADC Notification for Distribution Depot (DD) Product Quality Deficiency Report (PQDR) Exhibit Receipt

(Supply/SDR)

- ADC 245C, Notification for Distribution Depot Product Quality Deficiency Report (PQDR) Exhibit Receipt - Product Data Reporting and

Evaluation Program-Automated Information System (PDREP-AIS) Interface 

- ADC 282, Consolidation Containerization Points (CCP)-Originated Supply Discrepancy Reports (SDRs) including Non-compliant Wood

Packaging Material (WPM)

- ADC 293, Revised Time Standards, Codes, and Procedures for Reporting and Processing of Supply Discrepancies

- ADC 311, SDR Attachment Interface

- ADC 317, Revised Business Rules for Transshipper-Prepared Supply Discrepancy Reports (SDRs) (Supply/SDR)

- ADC 322, Addition of Local Catalog ID qualifier to Support Requirements for Theater Enterprise-Wide Logistics System (TEWLS)

Requisitions (Supply)

- ADC 334, Supply Discrepancy Report Process for AF Retail Storage Activity Denials (Supply/SDR)

- ADC 357, Revisions to DLMS SDR to Add BDN

- ADC 358, SDR Transaction Content/Business Rule Revisions/Clarification

- ADC 371, Marine Corps SDR Distribution Rules and Navy and Marine Corps SDR and Storage Quality Control Report (SQCR) Procedures

and Data Content under BRAC
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 2 March 11, 2024

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps

BRAC Storage and Distribution

- ADC 386, Revised Data Content for DLMS Inventory Adjustment and SDR Supporting Mapping Enterprise Business System (MEBS) and

NGA Product Code Update

- ADC 425, Revised SDR Codes and Procedures including Incorrect Part Number Discrepancy Codes and DoD WebSDR Data Edits and

Forwarding Enhancements

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 448, Implementation of International Organization for Standardization (ISO) 3166-1 Codes for the Identification of Countries and their

Subdivisions

- ADC 448B, Delayed implementation for International Organization for Standardization (ISO) 3166-1 Codes for the Identification of

Countries and their Subdivisions

- ADC 459, DLMS Transactions, Discrepancy Codes, SDR Type/Disposition Services Type Codes, and Associated Procedures to Support

Supply Discrepancy Reports (SDRs) under Reutilization Business Integration (RBI)

- ADC 466, Revised Procedures to Support Requisitioning and Transaction Exchange associated with DLA Disposition Services under

Reutilization Business Integration (RBI)

- ADC 1022, Revised Procedures for Processing Depot Returns (including Receipt, SDR, and Proposed Revision to Time Standard for

Reclassification of Supply Condition Code J and K Assets)

- ADC 1030, Implementation of Item Unique Identification (IUID) in the DLMS Shipment Status Supporting DoD IUID Supply Policy

Procedures and Associated Supply Discrepancy Report Procedures

- ADC 1043, DLMS Revisions for Department of Defense (DoD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043A, Revised Procedures for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification to

Support Transaction Rejection Requirements

- ADC 1043B, Revised Procedures for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification to

Modify Business Rules for Beginning Period of Availability

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1044, Enhanced Interim SDR Reply Capability, Status Update, and Completion Notification

- ADC 1052, DOD WebSDR Processes Enhancement and Interface with Electronic Document Access (EDA) System. 

- ADC 1059, Mandatory Use of Four-Character Packaging Discrepancy Codes on SDRs and Storage Quality Control Reports (SQCRs)

- ADC 1066, SDR Process Enhancements: Follow-up Time Standards, SDR Forwarding, Missing Quality Assurance Representative (QAR)

Signature, use of Unique Item Tracking (UIT) Designator Code for Management Report Selection Criteria, and Administrative Updates

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- ADC 1126, Revised Routing Rules for Non-Manager-Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers

and Improved Identification of Owner and Manager on SDR Transactions

Organizational Name and Other Non-Substantive (Administrative) Updates Completed on August 25, 2014

- ADC 1127, Enhanced SDR Guidance for Foreign Military Sales (FMS), SDR Time Standards for Controlled Inventory Items, SDR

Forwarding after Logistics Reassignment (LR), Packaging SDRs, and Administrative Updates

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- ADC 1153, SDR Enhancements for Visibility of Discrepancies in Hazardous Materiel Shipments

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals (Supply/Contract Administration)

- ADC 1174, WebSDR Process Enhancements and Administrative Updates including SDR Reply Screen and Management Report

Functionality, New/Revised Reply Codes, and Standardized Identification of the Submitting Customer

- ADC 1198, Establishing Visibility of Capital Equipment for Service Owned Assets Stored at DLA Distribution Centers.

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 19, 2016

- ADC 1203, SDR Procedures for Packaging Discrepancies at FMS Freight Forwarder or Component Retail/Tactical Level Activities

including Estimated/Actual Repackaging Cost

- ADC 1217, WebSDR Process Enhancement for Source of Supply Disposition Response to Storage Activity on Customer-Initiated SDRs

- ADC 1236, Miscellaneous SDR Enhancements Including Reconsideration Requests, Edit Use Of Reply Code 504, And Remove AFSAC

Historical Procedures

- ADC 1244, Establishing Visibility of Unique Item Tracking (UIT) Program Items for Service-Owned Assets Stored at DLA Distribution

Centers and Corresponding Revisions to Inventory Procedures Related to Capital Equipment

- ADC 1268, SDR Enhancements for Procurement Instrument Identifier (PIID)-Related Functionality Including Base Contract Number for

WebSDR and Contract Number and Secondary Document Number in Prepositioned Materiel Receipt (PMR)/Receipt/SDR for Commercial

Returns

- ADC 1310, Consolidation Containerization Points (CCP)-Originated Supply Discrepancy Reports (SDRs) including Noncompliant Wood

Packaging Materiel (WPM) with Cost Breakdown and New Procedures for Closing WPM and Passive RFID

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

September 27, 2018

Withdrawal of ADC 1092, DLMS Supply Discrepancy Report (SDR) Interface with the Security Cooperation Enterprise Solution (SCES)

(Supply/SDR)

- ADC 1331, Documenting and Expanding DAAS Rejection Criteria for Supply Discrepancy Reports (SDR)

- ADC 1331A, Addendum to ADC 1331 Documenting and Expanding DAAS Rejection Criteria for Supply Discrepancy Reports 

- ADC 1354, Update to Allow Both the FedMall Indicator and Document Number Suffix to be Associated with the Document Number in a 

- ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy

BRAC SS&D/IMSP

- Approved Addendum ADC 381A, Procedures and Additional Data Content supporting Unit of Use Requirements under Marine Corps

BRAC Storage and Distribution

- ADC 386, Revised Data Content for DLMS Inventory Adjustment and SDR Supporting Mapping Enterprise Business System (MEBS) and

NGA Product Code Update

- ADC 425, Revised SDR Codes and Procedures including Incorrect Part Number Discrepancy Codes and DoD WebSDR Data Edits and

Forwarding Enhancements

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 448, Implementation of International Organization for Standardization (ISO) 3166-1 Codes for the Identification of Countries and their

Subdivisions

- ADC 448B, Delayed implementation for International Organization for Standardization (ISO) 3166-1 Codes for the Identification of

Countries and their Subdivisions

- ADC 459, DLMS Transactions, Discrepancy Codes, SDR Type/Disposition Services Type Codes, and Associated Procedures to Support

Supply Discrepancy Reports (SDRs) under Reutilization Business Integration (RBI)

- ADC 466, Revised Procedures to Support Requisitioning and Transaction Exchange associated with DLA Disposition Services under

Reutilization Business Integration (RBI)

- ADC 1022, Revised Procedures for Processing Depot Returns (including Receipt, SDR, and Proposed Revision to Time Standard for

Reclassification of Supply Condition Code J and K Assets)

- ADC 1030, Implementation of Item Unique Identification (IUID) in the DLMS Shipment Status Supporting DoD IUID Supply Policy

Procedures and Associated Supply Discrepancy Report Procedures

- ADC 1043, DLMS Revisions for Department of Defense (DoD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043A, Revised Procedures for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification to

Support Transaction Rejection Requirements

- ADC 1043B, Revised Procedures for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification to

Modify Business Rules for Beginning Period of Availability

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- ADC 1044, Enhanced Interim SDR Reply Capability, Status Update, and Completion Notification

- ADC 1052, DOD WebSDR Processes Enhancement and Interface with Electronic Document Access (EDA) System. 

- ADC 1059, Mandatory Use of Four-Character Packaging Discrepancy Codes on SDRs and Storage Quality Control Reports (SQCRs)

- ADC 1066, SDR Process Enhancements: Follow-up Time Standards, SDR Forwarding, Missing Quality Assurance Representative (QAR)

Signature, use of Unique Item Tracking (UIT) Designator Code for Management Report Selection Criteria, and Administrative Updates

- ADC 1068, Enhanced Procedures for Requisitioning via DOD EMALL and GSA Internet Ordering: Component Verification of Funds

Availability and Materiel Identification using the Supplier-Assigned Part Number and/or Supplier Commercial and Government Entity (CAGE)

Code

- ADC 1126, Revised Routing Rules for Non-Manager-Owned Suspended Stock Identified at Time of Receipt at DLA Distribution Centers

and Improved Identification of Owner and Manager on SDR Transactions

Organizational Name and Other Non-Substantive (Administrative) Updates Completed on August 25, 2014

- ADC 1127, Enhanced SDR Guidance for Foreign Military Sales (FMS), SDR Time Standards for Controlled Inventory Items, SDR

Forwarding after Logistics Reassignment (LR), Packaging SDRs, and Administrative Updates

- ADC 1136, Revise Unique Item Tracking (UIT) Procedures to support DODM 4140.01 UIT Policy and Clarify Requirements (Supply)

- ADC 1153, SDR Enhancements for Visibility of Discrepancies in Hazardous Materiel Shipments

- ADC 1161, Update uniform Procurement Instrument Identifier (PIID) numbering system in the Federal/DLMS Implementation Conventions

and DLMS Manuals (Supply/Contract Administration)

- ADC 1174, WebSDR Process Enhancements and Administrative Updates including SDR Reply Screen and Management Report

Functionality, New/Revised Reply Codes, and Standardized Identification of the Submitting Customer

- ADC 1198, Establishing Visibility of Capital Equipment for Service Owned Assets Stored at DLA Distribution Centers.

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 19, 2016

- ADC 1203, SDR Procedures for Packaging Discrepancies at FMS Freight Forwarder or Component Retail/Tactical Level Activities

including Estimated/Actual Repackaging Cost

- ADC 1217, WebSDR Process Enhancement for Source of Supply Disposition Response to Storage Activity on Customer-Initiated SDRs

- ADC 1236, Miscellaneous SDR Enhancements Including Reconsideration Requests, Edit Use Of Reply Code 504, And Remove AFSAC

Historical Procedures

- ADC 1244, Establishing Visibility of Unique Item Tracking (UIT) Program Items for Service-Owned Assets Stored at DLA Distribution

Centers and Corresponding Revisions to Inventory Procedures Related to Capital Equipment

- ADC 1268, SDR Enhancements for Procurement Instrument Identifier (PIID)-Related Functionality Including Base Contract Number for

WebSDR and Contract Number and Secondary Document Number in Prepositioned Materiel Receipt (PMR)/Receipt/SDR for Commercial

Returns

- ADC 1310, Consolidation Containerization Points (CCP)-Originated Supply Discrepancy Reports (SDRs) including Noncompliant Wood

Packaging Materiel (WPM) with Cost Breakdown and New Procedures for Closing WPM and Passive RFID

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

September 27, 2018

Withdrawal of ADC 1092, DLMS Supply Discrepancy Report (SDR) Interface with the Security Cooperation Enterprise Solution (SCES)

(Supply/SDR)

- ADC 1331, Documenting and Expanding DAAS Rejection Criteria for Supply Discrepancy Reports (SDR)

- ADC 1331A, Addendum to ADC 1331 Documenting and Expanding DAAS Rejection Criteria for Supply Discrepancy Reports 

- ADC 1354, Update to Allow Both the FedMall Indicator and Document Number Suffix to be Associated with the Document Number in a 
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 3 March 11, 2024

DLMS 842 A/W SDR Report (SDR)

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions 

- ADC 1374, Allowable Updates to SDR Corrections

- ADC 1374A, Addendum to ADC 1374 Allowable Updates to SDR Corrections and Invalid Action Code Updates

- ADC 1377, Transmitting Storage Quality Control Reports (SQCR) Using DLMS 842 A/R and A/W SDR Transmission (SQCR/SDR)

- ADC 1377A, Addendum to ADC 1377 Transmitting Storage Quality Control Reports (SQCRs) Using DLMS 842 A/R and A/W Supply

Discrepancy Report (SDR) Transmission

- ADC 1377B Administrative Addendum to ADC 1377A Transmitting Storage Quality Control Reports (SQCRs) Update to DLMS 842 A/W

DLMS Notes Supply Discrepancy Report (SDR) Transmission

- ADC 1377C, Administrative Addendum to ADC 1377A Transmitting Storage Quality Control Reports (SQCRs) Update to DLMS 842 A/W

DLMS Notes in Supply Discrepancy Report (SDR) Transmission (SQCR/SDR)

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on January 14, 2022

- ADC 1404, DLA Disposition Services Recycling Control Point (RCP) Removal

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

- ADC 1439, DLMS 842 Discrepancy Reporting Implementation Convention Updates

- ADC 1467, Clarifying Purchase Card Use Indicators in the Defense Logistics Management Standard (DLMS) 842A/W, Standard Supply

Discrepancy Report (SDR) Implementation Convention (IC)

DLMS 842 A/W SDR Report (SDR)

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions 

- ADC 1374, Allowable Updates to SDR Corrections

- ADC 1374A, Addendum to ADC 1374 Allowable Updates to SDR Corrections and Invalid Action Code Updates

- ADC 1377, Transmitting Storage Quality Control Reports (SQCR) Using DLMS 842 A/R and A/W SDR Transmission (SQCR/SDR)

- ADC 1377A, Addendum to ADC 1377 Transmitting Storage Quality Control Reports (SQCRs) Using DLMS 842 A/R and A/W Supply

Discrepancy Report (SDR) Transmission

- ADC 1377B Administrative Addendum to ADC 1377A Transmitting Storage Quality Control Reports (SQCRs) Update to DLMS 842 A/W

DLMS Notes Supply Discrepancy Report (SDR) Transmission

- ADC 1377C, Administrative Addendum to ADC 1377A Transmitting Storage Quality Control Reports (SQCRs) Update to DLMS 842 A/W

DLMS Notes in Supply Discrepancy Report (SDR) Transmission (SQCR/SDR)

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on January 14, 2022

- ADC 1404, DLA Disposition Services Recycling Control Point (RCP) Removal

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

- ADC 1439, DLMS 842 Discrepancy Reporting Implementation Convention Updates

- ADC 1467, Clarifying Purchase Card Use Indicators in the Defense Logistics Management Standard (DLMS) 842A/W, Standard Supply

Discrepancy Report (SDR) Implementation Convention (IC)

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

0100 ST Transaction Set Header M 1 Must use

0200 BNR Beginning Segment For

Nonconformance Report

M 1 Must use

* 0300 REF Reference Identification O >1 Not Used

* 0400 DTM Date/Time Reference O >1 Not Used

* 0500 PID Product/Item Description O >1 Not Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 0600 MEA Measurements O 1 Not Used

* 0700 DTM Date/Time Reference O >1 Not Used

* 0800 REF Reference Identification O >1 Not Used

* LOOP ID - PWK * LOOP ID - PWK >1

* 0900 PWK Paperwork O 1 Not Used

* 1000 REF Reference Identification O >1 Not Used

* 1100 DTM Date/Time Reference O >1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

1200 N1 Name O 1 Must use

* 1300 N2 Additional Name Information O 2 Not Used

* 1400 N3 Address Information O 2 Not Used

* 1500 N4 Geographic Location O 1 Not Used

* 1600 REF Reference Identification O >1 Not Used

1700 PER Administrative Communications

Contact

O >1 Must use

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - HL LOOP ID - HL >1 N2/0100L N2/0100L

0100 HL Hierarchical Level M 1 N2/0100 Used

0200 LIN Item Identification O 1 Must use

* 0300 PID Product/Item Description O >1 Not Used

* 0400 PRS Part Release Status O >1 Not Used

* 0500 CID Characteristic/Class ID O >1 Not Used

0600 DTM Date/Time Reference O >1 Must use

0700 REF Reference Identification O >1 Must use
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842A3WA67 4 March 11, 2024

0750 CS Contract Summary O 1 Used

* 0800 QTY Quantity O >1 Not Used

* 0900 TMD Test Method O 1 Not Used

* 1000 PSD Physical Sample Description O 1 Not Used

1020 PWK Paperwork O >1 Used

LOOP ID - LM LOOP ID - LM >1

1040 LM Code Source Information O 1 Used

1050 LQ Industry Code M >1 Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 1100 MEA Measurements O 1 Not Used

* 1200 DTM Date/Time Reference O >1 Not Used

* 1300 REF Reference Identification O >1 Not Used

LOOP ID - FA1 LOOP ID - FA1 >1

1350 FA1 Type of Financial Accounting

Data

O 1 Used

1360 FA2 Accounting Data M >1 Must use

* LOOP ID - SPS * LOOP ID - SPS >1

* 1400 SPS Sampling Parameters for

Summary Statistics

O 1 Not Used

* 1500 REF Reference Identification O >1 Not Used

* 1600 PSD Physical Sample Description O 1 Not Used

* LOOP ID - MEA * LOOP ID - MEA >1

* 1700 MEA Measurements O 1 Not Used

* 1800 DTM Date/Time Reference O >1 Not Used

* 1900 REF Reference Identification O >1 Not Used

LOOP ID - STA LOOP ID - STA >1

* 2000 STA Statistics O 1 Not Used

* 2100 DTM Date/Time Reference O >1 Not Used

* 2200 REF Reference Identification O >1 Not Used

LOOP ID - NCD LOOP ID - NCD >1

2300 NCD Nonconformance Description O 1 Used

2400 NTE Note/Special Instruction O >1 Used

2500 DTM Date/Time Reference O >1 Used

2600 REF Reference Identification O >1 Used

2700 QTY Quantity O >1 Used

2730 AMT Monetary Amount O >1 Used

* 2740 MEA Measurements O >1 Not Used

* 2750 RC Root Cause O >1 Not Used

* LOOP ID - EFI * LOOP ID - EFI >1

* 2760 EFI Electronic Format Identification O 1 Not Used

* 2770 BIN Binary Data M 1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

2800 N1 Name O 1 Used

* 2900 N2 Additional Name Information O 2 Not Used

* 3000 N3 Address Information O 2 Not Used

* 3100 N4 Geographic Location O 1 Not Used

* 3200 REF Reference Identification O >1 Not Used

3300 PER Administrative Communications

Contact

O >1 Used
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Pos Id Segment Name Req Max Use Repeat Notes Usage

004030F842A3WA67 5 March 11, 2024

LOOP ID - LM LOOP ID - LM >1

3330 LM Code Source Information O 1 Used

3340 LQ Industry Code M >1 Used

LOOP ID - NCA LOOP ID - NCA >1

3400 NCA Nonconformance Action O 1 Used

* 3500 NTE Note/Special Instruction O >1 Not Used

* 3600 DTM Date/Time Reference O >1 Not Used

* 3700 REF Reference Identification O >1 Not Used

* LOOP ID - PWK * LOOP ID - PWK >1

* 3800 PWK Paperwork O 1 Not Used

* 3900 REF Reference Identification O >1 Not Used

* 4000 DTM Date/Time Reference O >1 Not Used

LOOP ID - N1 LOOP ID - N1 >1

4100 N1 Name O 1 Used

* 4200 N2 Additional Name Information O 2 Not Used

* 4300 N3 Address Information O 2 Not Used

* 4400 N4 Geographic Location O 1 Not Used

* 4500 REF Reference Identification O >1 Not Used

* 4600 PER Administrative Communications

Contact

O >1 Not Used

* LOOP ID - LM * LOOP ID - LM >1

* 4640 LM Code Source Information O 1 Not Used

* 4650 LQ Industry Code M >1 Not Used

* LOOP ID - FA1 * LOOP ID - FA1 >1

* 4660 FA1 Type of Financial Accounting

Data

O 1 Not Used

* 4670 FA2 Accounting Data M >1 Not Used

4700 SE Transaction Set Trailer M 1 Used

Notes: 

2/0100L The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1)

item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number,

and 6) component - serial number.

2/0100 The HL levels are item, component, product characteristic, report, and serial number. Valid HL Parent-Child relationships are 1)

item - component, 2) item - product characteristic, 3) component - product characteristic, 4) report - item, 5) item - serial number,

and 6) component - serial number.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 6 March 11, 2024

ST Transaction Set Header Pos: 0100 Max: 1

Heading - Mandatory

Loop: N/A Elements: 3

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction

set definition (e.g., 810 selects the Invoice Transaction Set).

2. The implementation convention reference (ST03) is used by the translation routines of the interchange partners to select the appropriate

implementation convention to match the transaction set definition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use 1

Code Name

842 Nonconformance Report

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned by

the originator of the transaction set, or the

originator's application program.

M AN 4/9 Must use 1

ST03 1705 Implementation Convention Reference

Description: Reference assigned to

identify Implementation Convention

DLMS Note: Use to indicate this

transmission uses the 842AW DLMS

Implementation Convention (IC). Enter the

DLMS IC 004030F842A0WA00

O AN 1/35 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 7 March 11, 2024

BNR Beginning Segment For

Nonconformance Report

Pos: 0200 Max: 1

Heading - Mandatory

Loop: N/A Elements: 5

User Option (Usage): Must use

Purpose: To indicate the beginning of a Nonconformance Report Transaction Set

Semantics: 

1. BNR02 is the nonconformance report identifier number.

2. BNR03 is the date that the nonconformance report was created.

3. BNR04 is the time that the nonconformance report was created.

Comments: 

1. BNR05 indicates the status or intention of the nonconformance report.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BNR01 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

DLMS Note: 1.The following codes are

authorized.

2. Cancellation, Request for

Reconsideration, Follow-Up, 2nd Request

for Reconsideration for FMS, and

Correction (BNR01 Codes 01, 15, 45, 50,

and CO, respectively) require point of

contact information, action date, and

narrative comments. Cancellation,

Correction, Follow-up, and Requests For

Reconsideration must perpetuate data from

the original SDR with updates as applicable.

 SDR transactions identified by these

transaction types require an original SDR to

be recorded in DoD WebSDR and the

recipient’s SDR system for successful

processing.

2. Cancellation, Request for

Reconsideration, Follow-Up, 2nd Request

for Reconsideration for FMS, and

Correction (BNR01 Codes 01, 15, 45, 50,

and CO, respectively) require point of

contact information, action date, and

narrative comments. Cancellation,

Correction, Follow-up, and Requests For

Reconsideration must perpetuate data from

the original SDR with updates as applicable.

 SDR transactions identified by these

transaction types require an original SDR to

be recorded in DoD WebSDR and the

recipient’s SDR system for successful

processing.

3. For SQCR, use Codes 00, 01, 15, 45,

and CO.

M ID 2/2 Must use 1

Code Name

00 Original

DLMS Note:

1. Use to identify a new submission.

2. Transaction Set Purpose Code 00 is also used on WebSDR-forwarded SDRs where the original

SDR was directed to the wrong action activity (associated with disposition/status reply code 504). It will

appear as a new SDR to the new action activity, but will include identification of the forwarding activity

and date forwarded (Qualifier 514).

01 Cancellation

15 Re-Submission

DLMS Note:

1. Use to request reconsideration on a SDR/SQCR resolution/disposition (SDR must contain additional

information/justification). Can be used only after having received a reply from the action activity.

2. Use of request for reconsideration is valid for all SDR Document Type Codes. 
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 8 March 11, 2024

22 Information Copy

DLMS Note:

Use to indicate SDR is information copy dissemination to non-action activities. (Use of this code is not

comparable to SDR Action Code 1H and 3B which informs the action activity that the SDR is provided

for information only).

45 Follow-up

DLMS Note:

Submitters use to follow-up on open SDR/SQCR.

47 Transfer

DLMS Note:

1. Use to indicate SDR is forwarded by action activity to a secondary action activity. 

2. Reserved - not currently available.

49 Original - No Response Necessary

DLMS Note:

Reserved - not authorized for use.

50 Register

DLMS Note:

FMS customers use to contest the U.S. Government decision subsequent to reconsideration request.

CO Corrected

DLMS Note:

1. Document Number and Suffix may not be modified from the original submission. If these were

identified in error the SDR must be cancelled and resubmitted.

2. Only allowable changes include narrative comments, to include the International Logistics Control

Office (ILCO) comments section, update the repackaging corrective action cost, quantity, supply

condition code, upload an attachment as evidential matter, and action code for Disposition Service Type

D with any subcategory. All other changes must be corrected in a new SDR submission. Invalid data

changes will be rejected. Refer to ADC 1374 and 1374A.

1. Document Number and Suffix may not be modified from the original submission. If these were

identified in error the SDR must be cancelled and resubmitted.

2. Only allowable changes include narrative comments, to include the International Logistics Control

Office (ILCO) comments section, update the repackaging corrective action cost, quantity, supply

condition code, upload an attachment as evidential matter, and action code for Disposition Service Type

D with any subcategory. All other changes must be corrected in a new SDR submission. Invalid data

changes will be rejected. Refer to ADC 1374 and 1374A.

BNR02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

DLMS Note: 1. Enter "U" to identify the

Unit of Use Indicator. When included, the

quantity and unit of measure values

associated with this transaction are

applicable to the unit of use. This applies

when the materiel identification is by Local

Stock Number assigned for unit of use. 

This is an Authorized DLMS enhancement

under DLA industrial activity support

agreement. Refer to ADC 371. 

DLMS Note: 1. Enter "U" to identify the

Unit of Use Indicator. When included, the

quantity and unit of measure values

associated with this transaction are

applicable to the unit of use. This applies

when the materiel identification is by Local

Stock Number assigned for unit of use. 

This is an Authorized DLMS enhancement

under DLA industrial activity support

agreement. Refer to ADC 371. 

2. When not used for Unit of Use Indicator,

must enter Z to satisfy ANSI syntax. 

M AN 1/50 Must use 1

BNR03 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the first

two digits of the calendar year

DLMS Note: This date corresponds to the

Universal Time Coordinate (UTC).

M DT 8/8 Must use 1

BNR04 337 Time O TM 4/8 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 9 March 11, 2024

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS,

or HHMMSSD, or HHMMSSDD, where H =

hours (00-23), M = minutes (00-59), S =

integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD =

hundredths (00-99)

DLMS Note: 1. Express the originating

activity's time in Universal Time Coordinate

(UTC).

2. Express time in a four-position (HHMM)

format.

BNR06 640 Transaction Type Code

Description: Code specifying the type of

transaction

O ID 2/2 Must use 1

Code Name

C1 Claim Information

DLMS Note:

Mandatory use for SDR/SQCR Transactions.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 10 March 11, 2024

N1 Name Pos: 1200 Max: 1

Heading - Optional

Loop: N1 Elements: 5

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Must use to identify the organizations sending and receiving the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized. 

M ID 2/3 Must use 1

Code Name

41 Submitter

DLMS Note:

1. Use to identify the submitter of the SDR transaction. (The customer will be identified as the submitter

unless using N101 Code Z6 or ZS.)

2. For Type 5 SQCRs this signifies the storage activity.

PK Party to Receive Copy

DLMS Note:

Use to identify the organization to receive a distribution copy of the SDR.

Z6 Transferring Party

DLMS Note:

Use with BGR01 Code 47 to indicate the routing identifier of the action activity forwarding the SDR. 

(Identify the customer at 2/N101/2800 Code LW.)

ZD Party to Receive Reports

DLMS Note:

1. Use to identify the organization to receive action copy of the SDR.

2. For Type 5 SQCRs this signifies the material owner. 

ZS Monitoring Party

DLMS Note:

Use to identify the (DoDAAC) of the International Logistics Control Office (ILCO). (Identify the customer

at 2/N101/2800 Code LW.)

N102 93 Name

Description: Free-form name

X AN 1/60 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 11 March 11, 2024

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Used 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

1. Used for the customer DoDAAC.

2. May be used for identification of other activities in accordance with Component SDR application

rules for the DoD WebSDR interface.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Used 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

O ID 2/3 Used 1

Code Name

FR Message From

DLMS Note:

1. Use to indicate the organization cited above is originating the transaction set.

2. For SDR/SQCR, use with Code 41 to indicate the organization cited above is originating the

transaction set.

TO Message To

DLMS Note:

1. Use to indicate the organization cited above is receiving the transaction set.

2. For SDR/SQCR, use the Code ZD to indicate the organization cited above is receiving the

transaction set.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 12 March 11, 2024

PER Administrative Communications

Contact

Pos: 1700 Max: >1

Heading - Optional

Loop: N1 Elements: 9

User Option (Usage): Must use

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

Use a second repetition if needed to identify additional communication numbers. Must provide email address and at least one phone

number.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PER01 366 Contact Function Code

Description: Code identifying the major

duty or responsibility of the person or group

named

M ID 2/2 Must use 1

Code Name

CB Changed By

DLMS Note:

1. Use to identify the preparing official's information as associated with modified SDR/SQCR.

2. Mandatory data element for SDR/SQCR.

CZ Claim Recipient

DLMS Note:

Use to identify the recipient of the SDR report or follow-on action transmitted by email. WebSDR will

make email distribution of the SDR transaction to any party identified as a claim recipient. If both

qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will be considered

the alternate/backup recipient. (May be used with any 1/N101 addressee.) Refer to ADC 187 and ADC

459.

ES Electronic Submission Recipient

DLMS Note:

Use to identify the recipient of the SDR report or follow-on action transmitted by email. WebSDR will

make email distribution of the SDR transaction to any party identified as an electronic submission

recipient. If both qualifiers CZ and ES are used, CZ will be considered the primary recipient and ES will

be considered the alternate/backup recipient. (May be used with any 1/N101 addressee.) Refer to ADC

187.

FC Forwarder Contact

DLMS Note:

Use to identify a point of contact at the action activity forwarding the SDR.

PI Preparer

DLMS Note:

Use to identify the preparing official's information as associated with cancelled SDR/SQCR. An ANSI

data maintenance request has been prepared to request a new data element 1270 code qualifier.

PU Report Preparer

DLMS Note:

Use to identify the preparing official's information as associated with a new SDR/SQCR submission.

RQ Requestor
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 13 March 11, 2024

DLMS Note:

Use to identify preparing official's information as associated with a contested SDR (ILCO POC for

contested SDR or request for reconsideration is identified using Qualifier SE).

SE Service Organization

DLMS Note:

Use to identify the ILCO POC. 

A data maintenance action was approved in version 5030. The approved code/name is "IL -

International Logistics Control Office Point of Contact".

SM Submitting Contact

DLMS Note:

Use to identify submitting contact as associated with an SDR follow up.

PER02 93 Name

Description: Free-form name

DLMS Note: WebSDR field length = 25

O AN 1/60 Used 1

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER04 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

DLMS Note: Use to identify an alternate

communications number which can be

used to contact the specified point of

X ID 2/2 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 14 March 11, 2024

contact.

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER06 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER07 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 15 March 11, 2024

2. For WF: WebSDR field length = 8 

PER08 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER09 443 Contact Inquiry Reference

Description: Additional reference number

or description to clarify a contact number

DLMS Note: 1. Use as needed to identify

the office symbol or activity code for the

party identified.

2. Also may reflect position title of the point

of contact.

O AN 1/20 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 16 March 11, 2024

HL Hierarchical Level Pos: 0100 Max: 1

Detail - Mandatory

Loop: HL Elements: 2

User Option (Usage): Used

Purpose: To identify dependencies among and the content of hierarchically related groups of data segments

Comments: 

1. The HL segment is used to identify levels of detail information using a hierarchical structure, such as relating line-item data to shipment

data, and packaging data to line-item data.

2. The HL segment defines a top-down/left-right ordered structure.

3. HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in the transaction set. For example, HL01

could be used to indicate the number of occurrences of the HL segment, in which case the value of HL01 would be "1" for the initial HL

segment and would be incremented by one in each subsequent HL segment within the transaction.

4. HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment is subordinate.

5. HL03 indicates the context of the series of segments following the current HL segment up to the next occurrence of an HL segment in

the transaction. For example, HL03 is used to indicate that subsequent segments in the HL loop form a logical grouping of data referring

to shipment, order, or item-level information.

6. HL04 indicates whether or not there are subordinate (or child) HL segments related to the current HL segment.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

HL01 628 Hierarchical ID Number

Description: A unique number assigned by

the sender to identify a particular data

segment in a hierarchical structure

DLMS Note: In the first 2/HL/0100 loop

iteration, cite numeric 1. In each

subsequent loop iteration, increase

incrementally by 1.

M AN 1/12 Must use 1

HL03 735 Hierarchical Level Code

Description: Code defining the

characteristic of a level in a hierarchical

structure

M ID 1/2 Must use 1

Code Name

I Item

DLMS Note:

For SDR/SQCR, Use to identify IUID data consistent with IUID data requirements or materiel

identification by batch/lot number. The IUID data is carried in the REF segment (UII and Serial Number).

When providing batch/lot number (sz0, the storage location may also be provided. The NCD segment is

required by ANSI syntax and is used to indicate if an item is received or not received. Must use a

separate IUID loop for each item or each batch/lot number. Skip this level when not applicable. IUID

data is a DLMS enhancements; these data elements may or may not be received or understood by the

recipient’s automated processing system. Use only the REF, N1, and NCA Segments in this loop. Skip

this level when not applicable.

For SDR/SQCR, Use to identify IUID data consistent with IUID data requirements or materiel

identification by batch/lot number. The IUID data is carried in the REF segment (UII and Serial Number).

When providing batch/lot number (sz0, the storage location may also be provided. The NCD segment is

required by ANSI syntax and is used to indicate if an item is received or not received. Must use a

separate IUID loop for each item or each batch/lot number. Skip this level when not applicable. IUID

data is a DLMS enhancements; these data elements may or may not be received or understood by the

recipient’s automated processing system. Use only the REF, N1, and NCA Segments in this loop. Skip

this level when not applicable.

RP Report

DLMS Note:

1. Use in SDR/SQCR transactions to satisfy ANSI syntax requirement.

2. Must use for non-serialized UIT items.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 17 March 11, 2024

LIN Item Identification Pos: 0200 Max: 1

Detail - Optional

Loop: HL Elements: 10

User Option (Usage): Must use

Purpose: To specify basic item identification data

Syntax Rules: 

1. P0405 - If either LIN04 or LIN05 is present, then the other is required.

2. P0607 - If either LIN06 or LIN07 is present, then the other is required.

3. P0809 - If either LIN08 or LIN09 is present, then the other is required.

4. P1011 - If either LIN10 or LIN11 is present, then the other is required.

5. P1213 - If either LIN12 or LIN13 is present, then the other is required.

6. P1415 - If either LIN14 or LIN15 is present, then the other is required.

7. P1617 - If either LIN16 or LIN17 is present, then the other is required.

8. P1819 - If either LIN18 or LIN19 is present, then the other is required.

9. P2021 - If either LIN20 or LIN21 is present, then the other is required.

10. P2223 - If either LIN22 or LIN23 is present, then the other is required.

11. P2425 - If either LIN24 or LIN25 is present, then the other is required.

12. P2627 - If either LIN26 or LIN27 is present, then the other is required.

13. P2829 - If either LIN28 or LIN29 is present, then the other is required.

14. P3031 - If either LIN30 or LIN31 is present, then the other is required.

Semantics: 

1. LIN01 is the line item identification

Comments: 

1. See the Data Dictionary for a complete list of IDs.

2. LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example: Case, Color, Drawing No., U.P.C. No.,

ISBN No., Model No., or SKU.

DLMS Note:

1. For SQCR, must use this segment to cite the National Stock Number, when available, or other primary materiel identification.

2. Use remaining LIN segment to further identify an item.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LIN02 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use for materiel identification.

M ID 2/2 Must use 1

Code Name

A3 Locally Assigned Control Number

DLMS Note:

1. Defense Medical Logistics Standard Support (DMLSS)/Theater Enterprise-Wide Logistics System

(TEWLS) use to cite the Local Catalog Identification.

2. DLMS enhancement; see introductory DLMS Note 3a. Refer to ADC 322.

3. Under DLMS, field length is restricted to a maximum of 30 positions.

FS National Stock Number
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 18 March 11, 2024

DLMS Note:

1. Use to identify the NSN for the materiel.

2. For FS: WebSDR field length = 13.

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the part number for the item.

2. May be used to identify the supplier-assigned part number when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. When used for supplier part number, identify

the associated CAGE at 2/LIN04. Refer to ADC 1068.

3. For MG: WebSDR field length = 32.

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for

cross-reference.

3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item

LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381/Approved Addendum 381A.

1. Use to identify the local stock number (LSN).

2. When used for a unit of use LSN applicable to NSN materiel, the applicable NSN will be included for

cross-reference.

3. When used for a unit of use LSN applicable to part numbered items, the original part-numbered item

LSN will also be included for cross-reference.

4. Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381/Approved Addendum 381A.

ZZ Mutually Defined

DLMS Note:

1. Use to identify materiel by other than NSN or part number (includes management control number or

locally assigned materiel identification control numbers).

2. Discrepancies reported by transshippers may use “UNKNOWN” or “MIXED” when specific materiel

identification is not available or the shipment level SDR applies to mixed content.

3. For ZZ: WebSDR field length = 15.

LIN03 234 Product/Service ID

Description: Identifying number for a

product or service

M AN 1/48 Must use 1

LIN04 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use for materiel identification. 

Use multiple Product/Service ID pairs as

needed. The sequence of data content for

secondary materiel identification is

dependent upon the applicable primary

materiel identification. The preferred

sequence of secondary information is: 

manufacturer's (or supplier’s) part number;

manufacturer’s (or supplier’s) CAGE;

nomenclature. However, part number,

manufacturer’s CAGE, and nomenclature

may be cited in any order without causing

transaction failure.

DLMS Note: Use for materiel identification. 

Use multiple Product/Service ID pairs as

needed. The sequence of data content for

secondary materiel identification is

dependent upon the applicable primary

materiel identification. The preferred

sequence of secondary information is: 

manufacturer's (or supplier’s) part number;

manufacturer’s (or supplier’s) CAGE;

nomenclature. However, part number,

manufacturer’s CAGE, and nomenclature

may be cited in any order without causing

transaction failure.

X ID 2/2 Used 1

Code Name

CN Commodity Name
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 19 March 11, 2024

DLMS Note:

1. Use to identify the nomenclature associated with the item identified.

2. For CN: WebSDR field length = 25.

F7 End-Item Description

DLMS Note:

1. Use to identify the end item associated with the Security Assistance (SA) product quality deficient

materiel. 

2. For F7: WebSDR field length = 32

3. Not applicable for SQCRs

F8 Next Higher Used Assembly

DLMS Note:

1. Use to identify the next higher assembly associated with the Security Assistance (SA) product quality

deficient materiel.

2. For F8: WebSDR field length = 50

3. Not applicable for SQCRs.

FS National Stock Number

DLMS Note:

1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock

Number (LSN) is identified as the primary materiel identification. Authorized DLMS enhancement under

DLA industrial activity support agreement. 

MG Manufacturer's Part Number

DLMS Note:

1. For SDR/SQCR, use to identify the manufacturer’s part number when the primary materiel

identification is provided by NSN or LSN.

2. For MG: WebSDR field length = 32.

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. The LSN is provided as a cross-reference when unit of use indicator is included and the unit of use

LSN is identified as the primary materiel identification. Authorized DLMS enhancement under DLA

industrial activity support agreement.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

1. Use to identify manufacturer (or supplier) associated with a previously identified part number.

2. May be used to identify the supplier CAGE when applicable to a DoD EMALL or GSA

Advantage/Global internet order from a vendor catalog. 

ZZ Mutually Defined

DLMS Note:

Use to identify materiel by an unspecified stock number. This field is used administratively by DoD

WebSDR when the originating system or original order contained materiel identification that does not

meet standard edits for a valid NSN.

LIN05 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN06 235 Product/Service ID Qualifier X ID 2/2 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 20 March 11, 2024

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use to further identify an item.

 Use multiple Product/Service ID pairs as

needed. 

Code Name

CN Commodity Name

DLMS Note:

1. Use to identify the nomenclature associated with the item identified.

2. For CN: WebSDR field length = 25.

MG Manufacturer's Part Number

DLMS Note:

1. For SDR/SQCR, use to identify the part number when primary materiel identification is provided by

NSN or LSN.

2. For MG: WebSDR field length = 32.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

Use to identify manufacturer associated with a previously identified part number.

LIN07 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN08 235 Product/Service ID Qualifier

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

DLMS Note: Use to further identify an item.

 Use multiple Product/Service ID pairs as

needed.

X ID 2/2 Used 1

Code Name

CN Commodity Name

DLMS Note:

1. Use to identify the nomenclature associated with the item identified.

2. For CN: WebSDR field length = 25.

MG Manufacturer's Part Number

DLMS Note:

1. Use to identify the part number when primary materiel identification is previously identified.

2. For MG: WebSDR field length = 32.

ZB Commercial and Government Entity (CAGE) Code

DLMS Note:

Use to identify manufacturer associated with a previously identified part number.

LIN09 234 Product/Service ID

Description: Identifying number for a

product or service

X AN 1/48 Used 1

LIN10 235 Product/Service ID Qualifier O ID 2/2 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 21 March 11, 2024

Description: Code identifying the

type/source of the descriptive number used

in Product/Service ID (234)

All valid standard codes are used.

LIN11 234 Product/Service ID

Description: Identifying number for a

product or service

O AN 1/48 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 22 March 11, 2024

DTM Date/Time Reference Pos: 0600 Max: >1

Detail - Optional

Loop: HL Elements: 2

User Option (Usage): Must use

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. C0403 - If DTM04 is present, then DTM03 is required.

2. P0506 - If either DTM05 or DTM06 is present, then the other is required.

3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

DLMS Note:

Use multiple repetitions as needed to identify dates associated with the complaint. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

DLMS Note: The following codes are

authorized. 

M ID 3/3 Must use 1

Code Name

003 Invoice

DLMS Note:

Use to identify the date of the invoice for billing/financial discrepancies.

007 Effective

DLMS Note:

Use for receipt of mapping products to identify the map effective date. Authorized DLMS enhancement.

043 Publication

DLMS Note:

Use for receipt of mapping products to identify the map edition date. Authorized DLMS enhancement.

094 Manufacture

DLMS Note:

For SDR/SQCR, use to identify the date of manufacture for expired shelf-life discrepancies.

119 Test Performed

DLMS Note:

Use to identify the test date for Type II (extendible) expired shelf-life discrepancies.

177 Cancellation

DLMS Note:

Use to identify the date of the customer's request to cancel a previously submitted SDR.

328 Changed

DLMS Note:

Use to identify the date of the customer's request to change a previously submitted SDR.

510 Date Packed

DLMS Note:

For SDR/SQCR, use to identify the date the materiel was packed for expired shelf-life discrepancies.

511 Shelf Life Expiration

DLMS Note:

For SDR/SQCR, use to identify the expiration date for Type 1 (non-extendible) expired shelf-life 
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 23 March 11, 2024

discrepancies.

513 Overhauled

DLMS Note:

Use to identify the overhaul/rebuilt date for product quality deficiencies.

514 Transferred

DLMS Note:

Use on forwarded SDRs to identify the date the SDR was forwarded to a new action party by the action

party designated on the original submission.

516 Discovered

DLMS Note:

Use to identify the date a product quality deficiency was discovered.

517 Inspected

DLMS Note:

Use to identify the date inspected for Type II (extendible) expired shelf-life discrepancies.

565 Date of Property Inspection

DLMS Note:

Use to indicate date Inspection was completed.

868 Last Follow-up

DLMS Note:

Use to identify the date of the customer's follow-up for status of a previously submitted SDR.

881 Request

DLMS Note:

1. Use to identify the date of the submitter’s request for reconsideration.

909 Contestability

DLMS Note:

Use to identify the date on which the FMS customer contested the action activities response to an SDR

subsequent to a reconsideration request.

947 Preparation

DLMS Note:

1. For SDR/SQCR, use to identify the customer's preparation date of the SDR.

2. This date must be the same or later than the date of the inspection (identified by Qualifier 565).

DTM02 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the first

two digits of the calendar year

X DT 8/8 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 24 March 11, 2024

REF Reference Identification Pos: 0700 Max: >1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Must use

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

Must use to identify the document number. Use multiple repetitions as needed to identify additional reference numbers associated with a

discrepancy.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: The following codes are

authorized.

M ID 2/3 Must use 1

Code Name

08 Carrier Assigned Package Identification Number

DLMS Note:

For 08: WebSDR field length = 17

17 Client Reporting Category

DLMS Note:

1. Use to identify SA product quality deficiencies as either Category I or II.

2. Enter value as “I” or “II” when applicable.

6E Map Reference

DLMS Note:

1. Use for receipt of mapping products to identify the National Geospatial-Intelligence Agency (NGA)

Reference Number (NRN). Authorized DLMS enhancement.

2. For 6E: WebSDR field length = 15.

6G Map Number

DLMS Note:

1. Use for receipt of mapping products to identify the map edition number. Authorized DLMS

enhancement. 

2. For 6G: WebSDR field length = 3.

86 Operation Number

DLMS Note:

1. Use to identify the Key Operation (KO) Number associated with the JO.

2. Authorized DLMS enhancement for industrial activity support. Refer to ADC 371.

87 Functional Category

DLMS Note:

1. Use to identify the type of SDR. Select one of the following: S (Shipping/Item), P (Packaging), or D

(Dual Action).
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 25 March 11, 2024

2. Must use if BNR01=00.

9R Job Order Number

DLMS Note:

1. For SDR/SQCR, use to identify Job Order (JO) Number.

2. Authorized DLMS enhancement for industrial activity support. Refer to ADC 371 and ADC 381.

3. For DoD SLOA/Accounting Classification compliance the Job Order Number may be repeated as a

Work Order Number (FA201 Qualifier WO). Refer to ADC 1043.

4. For 9R: WebSDR field length = 10

BL Government Bill of Lading

DLMS Note:

For BL: WebSDR field length = 17

BM Bill of Lading Number

DLMS Note:

1. Use to identify the shipment unit commercial bill of lading number.

2. For BM: WebSDR field length = 17

BY Repair Category Number

DLMS Note:

1. Use to identify SA product quality deficient item as new or repaired/overhauled (N=New,

R=Repaired/Overhauled).

2. Use for SDRs for discrepant shipments from commercial repair reported on Document Type 9/P to

distinguish from new procurement. Enter or perpetuate Code R for commercial returns from repair,

non-destructive test/evaluation, assembly, disassembly, reclamation, and conversion/modification.

Refer to ADC 1268.

1. Use to identify SA product quality deficient item as new or repaired/overhauled (N=New,

R=Repaired/Overhauled).

2. Use for SDRs for discrepant shipments from commercial repair reported on Document Type 9/P to

distinguish from new procurement. Enter or perpetuate Code R for commercial returns from repair,

non-destructive test/evaluation, assembly, disassembly, reclamation, and conversion/modification.

Refer to ADC 1268.

F8 Original Reference Number

DLMS Note:

1. Use to identify the SDR Customer Reference Number when provided separately. Component SDR

applications maintain this number and perpetuate to outgoing transactions. Must use alphanumeric

characters only with no special characters or DAAS will reject as DAAS Reject upon submission. Refer

to ADC 1331A.

2. May be used when a manually assigned reference number is to be retained as a cross-reference to a

system assigned number.

3. Used for FMS SDRs to ensure visibility of the ILCO assigned control number within Component SDR

applications.

4. Use to identify the Air Force maintenance document number/suffix associated with an SDR resulting

from depot denial under DLA/AF industrial activity support agreement. The number is constructed with

the M-series maintenance site identifier in the first six positions of the document number. Refer to ADC

334.

5. Use to identify the Navy maintenance document number/suffix associated with an SDR resulting from

DLA stock positioning/procurement action/requisitioning from another Component source of supply. The

Navy document number/suffix (normally applicable to the requisition alert) will be perpetuated from the

Prepositioned Materiel Receipt Document (PMRD) provided by DLA under DLA/Navy industrial activity

support agreement. Refer to ADC 371.

6. For F8: WebSDR maximum field length = 18.

1. Use to identify the SDR Customer Reference Number when provided separately. Component SDR

applications maintain this number and perpetuate to outgoing transactions. Must use alphanumeric

characters only with no special characters or DAAS will reject as DAAS Reject upon submission. Refer

to ADC 1331A.

2. May be used when a manually assigned reference number is to be retained as a cross-reference to a

system assigned number.

3. Used for FMS SDRs to ensure visibility of the ILCO assigned control number within Component SDR

applications.

4. Use to identify the Air Force maintenance document number/suffix associated with an SDR resulting

from depot denial under DLA/AF industrial activity support agreement. The number is constructed with

the M-series maintenance site identifier in the first six positions of the document number. Refer to ADC

334.

5. Use to identify the Navy maintenance document number/suffix associated with an SDR resulting from

DLA stock positioning/procurement action/requisitioning from another Component source of supply. The

Navy document number/suffix (normally applicable to the requisition alert) will be perpetuated from the

Prepositioned Materiel Receipt Document (PMRD) provided by DLA under DLA/Navy industrial activity

support agreement. Refer to ADC 371.

6. For F8: WebSDR maximum field length = 18.

GO Exhibit Identifier

DLMS Note:

1. Use to identify the Deficiency Report Unique Identifier (DRUI) assigned to the PQDR exhibit for

USAF in conjunction with discrepancy code Q11. Refer to ADC 245C.

2. For GO: WebSDR field Length = min 6; max 7
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 26 March 11, 2024

HN Hazardous Certification Number

DLMS Note:

1. Use to provide the Hazardous Materiel Indicator specifying if the shipment contains hazardous

materiels (including explosives/ ammunition). Indicate “yes” or “no” as applicable in the REF02. 

2. This is a mandatory entry for SDRs originated by aerial or water ports.

IK Invoice Number

DLMS Note:

For IK: WebSDR field length = 15 

IL Internal Order Number

DLMS Note:

1. For SQCR, use to identify the internal order number (ION).

2. For IL: WebSDR field length is 10.

IZ Insured Parcel Post Number

DLMS Note:

For IZ: WebSDR field length = 17

K2 Certified Mail Number

DLMS Note:

For K2: WebSDR field length = 17

K3 Registered Mail Number

DLMS Note:

For K3: WebSDR field length = 17

KL Contract Reference

DLMS Note:

1. Storage activities use to provide a Contract Reference when reporting non-procurement materiel

receipts in a suspended condition. Cite “NONE” when unavailable.

 2. Enter the contract number retained on the packaging/labeling from the original shipment of the

materiel by the vendor. Do not enter the contract number applicable to the physical shipment. The

contract number applicable to new procurement receipts or direct vendor deliveries is carried at

2/CS01/0750. Refer to ADC 1022.

1. Storage activities use to provide a Contract Reference when reporting non-procurement materiel

receipts in a suspended condition. Cite “NONE” when unavailable.

 2. Enter the contract number retained on the packaging/labeling from the original shipment of the

materiel by the vendor. Do not enter the contract number applicable to the physical shipment. The

contract number applicable to new procurement receipts or direct vendor deliveries is carried at

2/CS01/0750. Refer to ADC 1022.

NN Nonconformance Report Number

DLMS Note:

1. Use to identify the submitting system’s SDR/SQCR report control number. This will be the originator's

system assigned number. Identify the originating system in REF03 (see REF03 for values).

2. If the SDR was originated using the DoD WebSDR, this will be the web-generated control number. A

WebSDR control number will also be assigned to transactions during processing. WebSDR transaction

processing will repeat the REF segment to include each previously identified SDR/SQCR report control

number on the outgoing transaction.

3. Must use alphanumeric characters only with no special characters or DAAS will reject as DAAS

Reject upon submission. Refer to ADC 1331A.

4. For NN: WebSDR maximum field length = 20 (actual length for originating applications will differ)

5. For SQCR, use multiple occurrences as needed to identify applicable report control numbers.

1. Use to identify the submitting system’s SDR/SQCR report control number. This will be the originator's

system assigned number. Identify the originating system in REF03 (see REF03 for values).

2. If the SDR was originated using the DoD WebSDR, this will be the web-generated control number. A

WebSDR control number will also be assigned to transactions during processing. WebSDR transaction

processing will repeat the REF segment to include each previously identified SDR/SQCR report control

number on the outgoing transaction.

3. Must use alphanumeric characters only with no special characters or DAAS will reject as DAAS

Reject upon submission. Refer to ADC 1331A.

4. For NN: WebSDR maximum field length = 20 (actual length for originating applications will differ)

5. For SQCR, use multiple occurrences as needed to identify applicable report control numbers.

PO Purchase Order Number

DLMS Note:

For PO: WebSDR field length = 13

QR Quality Report Number

DLMS Note:

1. For SDR/SQCR, use to identify the PQDR Report Control Number (RCN) for cross reference to the

PQDR exhibit when the discrepancy code is Q11. Refer to ADC 245C.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 27 March 11, 2024

2. For QR: WebSDR field length =15

3. For SQCR, use to identify the PQDR Report Control Number (RCN) when stock screening resulting

in SQCR was associated with a PQDR. Up to 5 PQDR RCNs may be entered.

S2 Data Source

DLMS Note:

1. Use on SA SDR to identify Portal Submission Indicator indicating the activity submitting SDRs as

authorized by SA customers, e.g., SA Customer Submission, STARR PC Submission, ILCO

Submission (mailed copy submissions), Freight Forwarder Submission - as authorized by SA customer

or Other Activity as authorized by SA customer. If other, use REF03 to provide an explanation.

A data maintenance action was approved in version 5020. The approved code/name is “PSC Portal

Submission Code”.

2. For S2: WebSDR field length = 50

1. Use on SA SDR to identify Portal Submission Indicator indicating the activity submitting SDRs as

authorized by SA customers, e.g., SA Customer Submission, STARR PC Submission, ILCO

Submission (mailed copy submissions), Freight Forwarder Submission - as authorized by SA customer

or Other Activity as authorized by SA customer. If other, use REF03 to provide an explanation.

A data maintenance action was approved in version 5020. The approved code/name is “PSC Portal

Submission Code”.

2. For S2: WebSDR field length = 50

SI Shipper's Identifying Number for Shipment (SID)

DLMS Note:

This is the contractor-assigned shipment number, e.g. vendor shipments invoiced via the Mechanization

of Contract Administration Services (MOCAS) system are identified by a shipment number formatted as

three alpha and four numeric characters (may include 1 position shipment number suffix).

For SI: WebSDR maximum field length = 22

TG Transportation Control Number (TCN)

DLMS Note:

For TG: WebSDR field length = 17

TN Transaction Reference Number

DLMS Note:

1. Use to indicate the requisition document number. This entry is required in DoD WebSDR.

2. The document number cited on SDRs prepared by the Distribution Depot for new procurement

receipts (document type 9) and by the CCP (document type W), will be assigned for this purpose based

upon the current date and the DoDAAC of the receiving depot or CCP.

3. For TN: WebSDR field length = 14

4. For SQCR, use to identify the applicable document number. (The SQCR document number can be a

system-generated/assigned by the storage activity when a document number is no longer associated

with the materiel in storage; field length = 14.

1. Use to indicate the requisition document number. This entry is required in DoD WebSDR.

2. The document number cited on SDRs prepared by the Distribution Depot for new procurement

receipts (document type 9) and by the CCP (document type W), will be assigned for this purpose based

upon the current date and the DoDAAC of the receiving depot or CCP.

3. For TN: WebSDR field length = 14

4. For SQCR, use to identify the applicable document number. (The SQCR document number can be a

system-generated/assigned by the storage activity when a document number is no longer associated

with the materiel in storage; field length = 14.

W4 Procurement Request Number

DLMS Note:

1. Use to identify the purchase request number.

2. For W4: WebSDR field length = 13

WO Work Order Number

DLMS Note:

1. Use to identify the Build Directive Number (BDN) for medical/surgical or other component

assembly/kit. 

2. For future consideration, a data maintenance action was approved in X12 version 5010. The

approved code/name is “BDN – Build Directive Number.”

XY Other Unlisted Type of Reference Number

DLMS Note:

1. Use to identify other unlisted type of transportation number.

2. For XY: WebSDR field length = 17 

YM Resource Screening Reference

DLMS Note:
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 28 March 11, 2024

1. Use to perpetuate the reference number (e.g., quality notification number) provided by the originating

system to identify the stock screening request which resulted in this SQCR.

2. For YM: WebSDR field length = 14

PGC Packing Group Code

DLMS Note:

For SQCR, use to indicate Condition of Packaging. Indicate packaging satisfactory with an “S” in

REF02. Indicate packaging not satisfactory with a “U”. 

PGD Downstream Package Identifier

DLMS Note:

Storage activities must use to indicate original unopened packaging (yes/no) when reporting

non-procurement materiel receipts in a suspended condition. Enter Y or N as applicable. Refer to ADC

1022.

PWC Preliminary Work Candidate Number

DLMS Note:

1. For SQCR, use to identify a Requisition Alert Document Number to protect materiel for use by

authorized local users at industrial work sites.

2. For SQCR, Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to

ADC 381.

3. For PWC: WebSDR field length is 15

REF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/50 Must use 1

REF03 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: 1. Use to identify the

generating-system associated with the SDR

report control number identified in the

REF01:

• WEBSDR - The DoD WebSDR control

number must be perpetuated to all

transactions once assigned

• ISDR - Distribution Standard System

(DSS) Incoming SDR 

• ADRS - DSS Automated Discrepancy

Reporting System

• BSM - DLA Enterprise Business System

(EBS) (formerly Business System

Modernization)

• LMP - Army Logistics Modernization

Program)

• NAVSEA-PDREP - Product Data

Reporting and Evaluation Program

Automated Information System

(Navy-sponsored multi-Service use)

• D035K - Air Force Stock Control System

• ESS - Air Force Enterprise

Solution-Supply 

• ILCO - Air Force Security Assistance and

Cooperation Directorate SDR-Automation 

X AN 1/80 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 29 March 11, 2024

(SDR-A) 

• GSA - GSA Vision system

• WMS- Warehouse Management System

2. Use with originator’s SQCR report control

number (REF01=NN) to identify the

generating-system. 

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

DLMS Note: Must use to identify the

requisition document number. Use multiple

Reference Identification pairs as needed.

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

Code Name

W1 Disposal Turn-In Document Number

DLMS Note:

1. Use in conjunction with the controlling document number for the transaction cited in REF01 code TN. 

2. The DTID number is used by DLA Disposition Services as a unique number to identify property that

was turned into a DLA Disposition Service Field Office. The value of the DTID may be the original

turn-in document number or may be a unique control number (UCN) assigned by the Field Office during

receipt processing when the original DTID number is not adequate to uniquely identify the property. 

Applicable on the SDR for intra-DLA use when the controlling document number for the shipment is not

the DTID used for tracking the property. Refer to ADC 459.

3. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number,

enter the correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the

REF04-04. DLMS enhancement, see ADC 466.

1. Use in conjunction with the controlling document number for the transaction cited in REF01 code TN. 

2. The DTID number is used by DLA Disposition Services as a unique number to identify property that

was turned into a DLA Disposition Service Field Office. The value of the DTID may be the original

turn-in document number or may be a unique control number (UCN) assigned by the Field Office during

receipt processing when the original DTID number is not adequate to uniquely identify the property. 

Applicable on the SDR for intra-DLA use when the controlling document number for the shipment is not

the DTID used for tracking the property. Refer to ADC 459.

3. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number,

enter the correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the

REF04-04. DLMS enhancement, see ADC 466.

W8 Suffix

DLMS Note:

1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify

the document number suffix if one is provided.

2. For W8: WebSDR field length = 1

3. For SQCR, when used in association with the Requisition Alert Document Number (Qualifier PWC,

above), this will be the requisition alert document suffix. The Requisition Alert Document Number Suffix

is an Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381.

1. When citing the requisition number (using Transaction Reference Number, Code TN), use to identify

the document number suffix if one is provided.

2. For W8: WebSDR field length = 1

3. For SQCR, when used in association with the Requisition Alert Document Number (Qualifier PWC,

above), this will be the requisition alert document suffix. The Requisition Alert Document Number Suffix

is an Authorized DLMS enhancement under DLA industrial activity support agreement. Refer to ADC

381.

PSM Credit Card

DLMS Note:

Only send this value when citing the requisition number (using Transaction Reference Number, Code

TN) and enter a "Y" indicator to indicate payment by either Government purchase card or commercial

credit card. Do not use for FedMall requisitions (See code URL) and do not provide “N” indication. 

Refer to ADC 1467.

URL Uniform Resource Locator

DLMS Note:

1. Only send this value when citing the requisition number (using Transaction Reference Number, Code

TN) and enter a "Y" indicator to indicate payment by either Government purchase card or commercial

credit card. Only use for FedMall requisitions and do not provide “N” indication. Refer to ADC 1467.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 30 March 11, 2024

2. When a FedMall Indicator is needed following a Document Number Suffix, use W8 at this position

and supply the FedMall Indicator in the following 2/REF04-03/0700. Refer to ADC 1354.

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/50 Must use 1

REF04-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

60 Account Suffix Code

DLMS Note:

1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix

Code, when applicable. 

2. When the DTID Number is provided in REF04-02, enter the correlating DTID Suffix using this

location. DLMS enhancement, see ADC 466.

W1 Disposal Turn-In Document Number

DLMS Note:

1. Use in conjunction with the controlling document number (REF01 Code TN) to identify the applicable

DTID Number. Applicable on the SDR for intra-DLA use when the controlling document number for the

shipment is not the DTID used for tracking the property. 

2. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number,

enter the correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the

REF04-04. DLMS enhancement, see ADC 466.

1. Use in conjunction with the controlling document number (REF01 Code TN) to identify the applicable

DTID Number. Applicable on the SDR for intra-DLA use when the controlling document number for the

shipment is not the DTID used for tracking the property. 

2. When there is no Suffix Code (REF04 Code W8), associated with the controlling Document Number,

enter the correlating DTID in the REF04-02. If there is a Suffix Code, then enter the DTID in the

REF04-04. DLMS enhancement, see ADC 466.

URL Uniform Resource Locator

DLMS Note:

1. Use to provide the FedMall Indicator when following a Document Number Suffix (qualifier W8 at

2/REF04-01/0700). Refer to ADC 1354.

2. Only use for FedMall requisitions and do not provide “N” indication. Refer to ADC 1467.

REF04-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/50 Used 1

REF04-05 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

60 Account Suffix Code

DLMS Note:

1. Use in conjunction with the DTID Number (REF04 Code W1) to identify the DTID Number Suffix

Code, when applicable. 

2. When the DTID Number is provided in REF04-04, enter the correlating DTID Suffix using this

location. DLMS enhancement, see ADC 466.

REF04-06 127 Reference Identification

Description: Reference information as

X AN 1/50 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 31 March 11, 2024

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 32 March 11, 2024

CS Contract Summary Pos: 0750 Max: 1

Detail - Optional

Loop: HL Elements: 4

User Option (Usage): Used

Purpose: To provide information about a contract

Syntax Rules: 

1. P0405 - If either CS04 or CS05 is present, then the other is required.

Semantics: 

1. CS09 is the permissible overage as a percentage of the total contract line item number (CLIN) quantity.

2. CS10 is the permissible shortage as a percentage of the total contract line item number (CLIN) quantity.

3. CS11 is the permissible overage dollar value specified by the contract above which discrepancy action is taken.

4. CS14 is the Unit of Measure stipulated in the contract.

5. CS15 is the contract line item number (CLIN) unit price specified in the contract.

6. CS17 conveys the Critical Application Indicator. A "Y" indicates that a Critical Application Indicator is specified in the contract; an "N"

indicates that no Critical Application Indicator is specified in the contract.

7. CS18 conveys the Special Requirements Indicator. A "Y" indicates that a Special Requirements Indicator (requiring special testing and

or evaluation) is specified in the contract; an "N" indicates that no Special Requirements Indicator is specified in the contract.

Comments: 

1. CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended (or Exhibit) Line Item Number (ELIN).

2. CS07 and CS13 can be used to indicate two different types of special services required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

CS01 367 Contract Number

Description: Contract number

DLMS Note: Use to identify the

procurement instrument identifier (PIID).

Use the legacy procurement instrument

identification number (PIIN) pending

transition to the PIID. When a contract is

issued under a PIID call/order number (F or

M in 9th position), provide the value in the

PIID field. For Other Transaction (OT)

agreements, the type of instrument (9th

position of PIID) will be a 3 for Research

OTs or 9 for Prototype and Production OTs.

 Refer to ADC 1161A or ADC 1420.

DLMS Note: Use to identify the

procurement instrument identifier (PIID).

Use the legacy procurement instrument

identification number (PIIN) pending

transition to the PIID. When a contract is

issued under a PIID call/order number (F or

M in 9th position), provide the value in the

PIID field. For Other Transaction (OT)

agreements, the type of instrument (9th

position of PIID) will be a 3 for Research

OTs or 9 for Prototype and Production OTs.

 Refer to ADC 1161A or ADC 1420.

O AN 1/30 Used 1

CS03 328 Release Number

Description: Number identifying a release

against a Purchase Order previously placed

by the parties involved in the transaction

DLMS Note: 1. Use to identify the call or

order number if applicable.

2. Use to identify the legacy four-position

call/order number associated with the PIIN. 

3. Do not use for the PIID call/order

number. The PIID call/order number is

mapped to CS01. Refer to ADC 1161.

O AN 1/30 Used 1

CS04 128 Reference Identification Qualifier

Description: Code qualifying the

X ID 2/3 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 33 March 11, 2024

Reference Identification

Code Name

C7 Contract Line Item Number

DLMS Note:

Use as needed to identify the CLIN or the CLIN including the SUBCLIN, as appropriate.

CS05 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/50 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 34 March 11, 2024

PWK Paperwork Pos: 1020 Max: >1

Detail - Optional

Loop: HL Elements: 3

User Option (Usage): Used

Purpose: To identify the type or transmission or both of paperwork or supporting information

Syntax Rules: 

1. P0506 - If either PWK05 or PWK06 is present, then the other is required.

Comments: 

1. PWK05 and PWK06 may be used to identify the addressee by a code number.

2. PWK07 may be used to indicate special information to be shown on the specified report.

3. PWK08 may be used to indicate action pertaining to a report.

DLMS Note:

Use a separate PWK segment for each attachment identified by filename. Repeat up to five times.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PWK01 755 Report Type Code

Description: Code indicating the title or

contents of a document, report or

supporting item

DLMS Note: The following codes are

authorized. 

M ID 2/2 Must use 1

Code Name

AE Attachment

DLMS Note:

1. Use to indicate that supporting documentation has been provided electronically in the form of

images or files and is available for download from the DoD WebSDR.

2. Use with Code FT (PWK02) when a file is transmitted electronically between the DoD WebSDR and

the interfacing application.

R6 Miscellaneous Information

DLMS Note:

Use to indicate that additional information is being submitted to the action activity off-line. 

PWK02 756 Report Transmission Code

Description: Code defining timing,

transmission method or format by which

reports are to be sent

O ID 1/2 Used 1

Code Name

FT File Transfer

DLMS Note:

1. Use to indicate attachment is being sent electronically in a separate transmission.

2. Up to five attachments may be sent per transaction.

3. Information copies generated by WebSDR/DAAS (BNR01=22) will carry the attachments associated

with the original report.

PWK07 352 Description O AN 1/80 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 35 March 11, 2024

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: 1. Use to indicate the SDR

Attachment File Name being sent

electronically in a separate transmission.

Refer to ADC 311.

2. WebSDR field length = 50.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 36 March 11, 2024

LM Code Source Information Pos: 1040 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Use to identify coded information maintained in department or agency documentation. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 37 March 11, 2024

LQ Industry Code Pos: 1050 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized. 

O ID 1/3 Must use 1

Code Name

D Court Document Type Code

DLMS Note:

1. Must use to identify the Discrepancy Report Document Type Code to identify the type of discrepancy

report and type of shipment involved. This data element is required for the DoD WebSDR interface.

2. Valid entries are for SDR types are:

• 5 - Storage Quality Control Report (SQCR)

• 6 - Customer originated, direct vendor/contractor delivery. This type is used primarily for shipment of

requisitioned materiel sourced by the item manger by contracted vendor shipment rather than from

stock.

• 7 - Customer originated, depot/lateral shipment/other. This type is used primarily for shipment of

requisitioned materiel sourced by the item manager from stock; may be used for other customer SDRs.

• V - Customer originated, lateral shipment under TAV. This type is used exclusively for customer

reported discrepancies resulting from item manager directed lateral redistribution (initiated via

MILSTRIP DIC Code A4_ with Distribution Code 2 or 3).

• 8 - Depot originated, depot receipt from non-procurement source other than RDO.

• A - Storage site receipt, customer return/other (Note: Comparable to Type 8, but originated outside

DSS; requires authorization prior to use.)

• 9 - Depot originated procurement source receipt

• D - DLA Distribution Field Office originated (Note: Used in conjunction with Disposition Services SDR

Type Code to further distinguish the type of shipment scenario involved.)

• P - Storage site receipt procurement source receipt (Note: Comparable to Type 9, but originated

outside DSS; requires authorization prior to use.)

• R - Depot originated, redistribution order receipt.

• N - Storage site receipt, depot shipment (RDO) (Note: Comparable to Type R, but originated outside

DSS; requires authorization prior to use.

• W - Transshipper originated SDR. This type is used exclusively by ports and CCPs for discrepancies

discovered while materiel is in transit. Because this type of SDR may apply to a shipment unit (rather

than a single document number), data element requirements differ significantly from other SDR types.

3. For future consideration, a data maintenance action was approved in version 5030. The approved

code/name is "TDC - Discrepancy Report Type Code".

1. Must use to identify the Discrepancy Report Document Type Code to identify the type of discrepancy

report and type of shipment involved. This data element is required for the DoD WebSDR interface.

2. Valid entries are for SDR types are:

• 5 - Storage Quality Control Report (SQCR)

• 6 - Customer originated, direct vendor/contractor delivery. This type is used primarily for shipment of

requisitioned materiel sourced by the item manger by contracted vendor shipment rather than from

stock.

• 7 - Customer originated, depot/lateral shipment/other. This type is used primarily for shipment of

requisitioned materiel sourced by the item manager from stock; may be used for other customer SDRs.

• V - Customer originated, lateral shipment under TAV. This type is used exclusively for customer

reported discrepancies resulting from item manager directed lateral redistribution (initiated via

MILSTRIP DIC Code A4_ with Distribution Code 2 or 3).

• 8 - Depot originated, depot receipt from non-procurement source other than RDO.

• A - Storage site receipt, customer return/other (Note: Comparable to Type 8, but originated outside

DSS; requires authorization prior to use.)

• 9 - Depot originated procurement source receipt

• D - DLA Distribution Field Office originated (Note: Used in conjunction with Disposition Services SDR

Type Code to further distinguish the type of shipment scenario involved.)

• P - Storage site receipt procurement source receipt (Note: Comparable to Type 9, but originated

outside DSS; requires authorization prior to use.)

• R - Depot originated, redistribution order receipt.

• N - Storage site receipt, depot shipment (RDO) (Note: Comparable to Type R, but originated outside

DSS; requires authorization prior to use.

• W - Transshipper originated SDR. This type is used exclusively by ports and CCPs for discrepancies

discovered while materiel is in transit. Because this type of SDR may apply to a shipment unit (rather

than a single document number), data element requirements differ significantly from other SDR types.

3. For future consideration, a data maintenance action was approved in version 5030. The approved

code/name is "TDC - Discrepancy Report Type Code".

40 Type Pack Code

DLMS Note:

1. Use to identify the DoD Type of Pack Code. May be provided when reporting packaging

discrepancies. Required for CCP-originated discrepancies.

2. For 40: WebSDR field Length = 2

83 Supply Condition Code
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 38 March 11, 2024

DLMS Note:

1. Use to identify the condition of the materiel as intended for shipment. Applicable to condition code

discrepancies where the condition upon receipt is later specified.

2. For SQCR, reclassification condition code (Condition Code To) is identified using Qualifier BG.

85 Country and Activity Code

DLMS Note:

1. Use to identify the Security Cooperation Customer Code.

2. For 85: WebSDR field length = 2

A4 Case Designator Number

DLMS Note:

Must use in SA SDRs to identify the FMS case number.

A9 Supplemental Data

DLMS Note:

1. Use to identify supplemental address/data.

2. During the DLSS/DLMS transition, this field will be used to perpetuate/populate the DLSS

Supplemental Address (SUPAAD) field. During this time, field size is restricted to 6 positions.

3. For A9: WebSDR field length = 6 

BG Condition

DLMS Note:

For SQCR, use for supply condition code after reclassification (Supply Condition Code-To)

DE Signal Code

DG Fund Code

EQ Controlled Inventory Item Code

EZ Type Inspection Code

DLMS Note:

For SQCR must use to indicate type of inspection.

C= Visual (COSIS) Inspection

F=Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM)

M=Manually Created Type 5

P=Special Inspection at Single Location

Q=Quality Related Inspection

R=Reimbursement Special Inspection

S=Shelf life Inspection

U=Safety of Use Inspection

X=Critical Safety Item (CSI) Inspection

Z=Suspect Counterfeit Inspection

For SQCR must use to indicate type of inspection.

C= Visual (COSIS) Inspection

F=Safety of Flight (SOF) Inspection (includes Aviation Safety Action Message (ASAM)

M=Manually Created Type 5

P=Special Inspection at Single Location

Q=Quality Related Inspection

R=Reimbursement Special Inspection

S=Shelf life Inspection

U=Safety of Use Inspection

X=Critical Safety Item (CSI) Inspection

Z=Suspect Counterfeit Inspection

FD Demilitarization Code

GQ Group Qualifier Code

DLMS Note:

Use to identify the Material Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., System, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element meaningful to the Air Force only. Non-Air Force components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

Use to identify the Material Management Aggregation Code (MMAC) for NSNs to be managed by a

specific manager (i.e., System, program, aggregation, selected FSC, technology group). This is an Air

Force-unique data element meaningful to the Air Force only. Non-Air Force components perpetuate

without action.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code". The code source is identified as the Air Force Manual (AFMAN)

23-110, Volumes 1 and 2.

HB Discrepancy Advice Code

DLMS Note:

1. Use to identify the SDR Action Code indicating the initiator's requested action.

2. For SQCRs only authorized Action Code is 1A.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 39 March 11, 2024

ST Special Marketing Type Code

DLMS Note:

1. Use to identify the DLA Disposition Services SDR Type Code to identify the type of discrepant report

and type of shipment involved.

2. For SDRs prepared via DoD WebSDR for DLA Disposition Services receipts, this data element is

used in conjunction with SDR Document Type Code 7:

 D - DLA Disposition Services Donated Materiel

 R - DLA Disposition Services Reutilization

 F - DLA Disposition Services Transferred Materiel

 S - DLA Disposition Services Sale

 O - Other DLA Disposition Services Shipment

3. For SDRs prepared via Distribution Standard System for DLA Disposition Field Office receipts, this

data element is used in conjunction with SDR Document Type Code D. 

 T - DLA Disposition Services Field Office Turn-in

 E - DLA Disposition Services Field Office Redistribution

 B - Distribution Depot shipment to a DLA Disposition Services Field Office

 4. Refer to ADC 210 and ADC 459.

1. Use to identify the DLA Disposition Services SDR Type Code to identify the type of discrepant report

and type of shipment involved.

2. For SDRs prepared via DoD WebSDR for DLA Disposition Services receipts, this data element is

used in conjunction with SDR Document Type Code 7:

 D - DLA Disposition Services Donated Materiel

 R - DLA Disposition Services Reutilization

 F - DLA Disposition Services Transferred Materiel

 S - DLA Disposition Services Sale

 O - Other DLA Disposition Services Shipment

3. For SDRs prepared via Distribution Standard System for DLA Disposition Field Office receipts, this

data element is used in conjunction with SDR Document Type Code D. 

 T - DLA Disposition Services Field Office Turn-in

 E - DLA Disposition Services Field Office Redistribution

 B - Distribution Depot shipment to a DLA Disposition Services Field Office

 4. Refer to ADC 210 and ADC 459.

TG Title Document Code List

DLMS Note:

1. Use on SA SDR to identify the SA Document Number Requirement Type as one of the following:

Follow-on Support Requirement (FSR), Government Furnished Equipment/Materiel (GFE), System Sale

(SYS), Repair/Replace Requirement (RRP), Repair/Return Requirement (RPT), or World Wide

Redistribution System Requirement (WWR). An ANSI data maintenance action will be taken to obtain a

more appropriate code for use in a future version/release.

2. For TG: WebSDR field length = 3

1. Use on SA SDR to identify the SA Document Number Requirement Type as one of the following:

Follow-on Support Requirement (FSR), Government Furnished Equipment/Materiel (GFE), System Sale

(SYS), Repair/Replace Requirement (RRP), Repair/Return Requirement (RPT), or World Wide

Redistribution System Requirement (WWR). An ANSI data maintenance action will be taken to obtain a

more appropriate code for use in a future version/release.

2. For TG: WebSDR field length = 3

TR Report Code

DLMS Note:

1. Use for SA SDR to identify the SDR initiating office (SIO).

2. For TR: WebSDR field length = 1

COG Cognizance Symbol

DLMS Note:

Use to identify the materiel cognizance symbol (COG) of the end item. Applicable to US Navy only.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 40 March 11, 2024

FA1 Type of Financial Accounting Data Pos: 1350 Max: 1

Detail - Optional

Loop: FA1 Elements: 1

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

DLMS Note:

Not Used in SQCR

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA101 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

M ID 2/2 Used 1

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including Defense Logistics

Agency. Refer to ADC 1043.

DN Department of the Navy

DLMS Note:

Includes the United States Marine Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 41 March 11, 2024

FA2 Accounting Data Pos: 1360 Max: >1

Detail - Mandatory

Loop: FA1 Elements: 2

User Option (Usage): Must use

Purpose: To specify the detailed accounting data

DLMS Note:

1. Use this segment to comply with the DoD SLOA/Accounting Classification only when submitting an SDR using a constructed document

number (not applicable to Security Assistance). Cost object elements Project Identifier, Funding Center Identifier, Functional Area, Cost

Element Code, Cost Center Identifier, Activity Identifier, and Work Order Number are used as appropriate for the system.

2. Not used in SQCR

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA201 1196 Breakdown Structure Detail Code

Description: Codes identifying details

relating to a reporting breakdown structure

tree

M ID 2/2 Used 1

Code Name

89 Budget Line Item Identification

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Budget Line Item”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

90 Project/Task

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Project Identifier”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

A1 Department Indicator

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Department Regular”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

A2 Transfer from Department

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Department Transfer”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

A4 Basic Symbol Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Main Account”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

A5 Sub-class

DLMS Note:

1. Reserved for DoD SLOA/Accounting Classification use to identify “Sub Class”. Refer to ADC 1043.

2. Sub Class is a potential future DLMS enhancement. Components must coordinate requirements and

business rules with DEDSO prior to use.

A6 Sub-Account Symbol

DLMS Note:
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 42 March 11, 2024

1. For DoD SLOA/Accounting Classification use to identify “Sub Account”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

AI Activity Identifier

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Activity Identifier”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

3. Qualifier AI is a migration code approved for use in X12 version 7020.

B2 Budget Sub-activity Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Sub-Allocation (formerly known as

Limit/Subhead)”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

BE Business Event Type Code

DLMS Note:

1. Reserved for DoD SLOA/Accounting Classification use to identify “Business Event Type Code”. 

Refer to ADC 1043.

2. Business Event Type Code is a potential future DLMS enhancement. Components must coordinate

requirements and business rules with DEDSO prior to use.

3. Qualifier BE is a migration code approved for use in X12 version 7020.

C3 Budget Restriction

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Availability Type”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

CC Cost Center Identifier

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Cost Center Identifier”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

3. Qualifier CC is a migration code approved for use in X12 version 7020.

F1 Object Class

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Object Class”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

FA Functional Area

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Functional Area”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

3. Qualifier FA is a migration code approved for use in X12 version 7020.

FC Funding Center Identifier

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Funding Center Identifier”. Refer to ADC

1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

3. Qualifier FC is a migration code approved for use in X12 version 7020.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 43 March 11, 2024

FT Funding Type

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Reimbursable Flag”. Refer to ADC 1043. 

2. Authorized DLMS enhancement; see introductory DLMS note 5.

H1 Cost Code

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Cost Element Code”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

L1 Accounting Installation Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Agency Accounting Identifier”. Refer to

ADC 1043. 

2. Authorized DLMS enhancement; see introductory DLMS note 5.

P1 Disbursing Station Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Agency Disbursing Identifier Code”. Refer

to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

WO Work Order Number

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Work Order Number”. Refer to ADC 1043.

2. Authorized DLMS enhancement; see introductory DLMS note 5.

3. Qualifier WO is a migration code approved for use in X12 version 7020.

YB Beginning Period of Availability

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year

Date”. Refer to ADC 1043.

2. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC

1043B.

3. Authorized DLMS enhancement; see introductory DLMS note 5.

4. Qualifier YB is a migration code approved for use in X12 version 7020.

1. For DoD SLOA/Accounting Classification use to identify “Beginning Period of Availability Fiscal Year

Date”. Refer to ADC 1043.

2. Use as appropriate to represent Program Year. Availability Type Code must be “X”. Refer to ADC

1043B.

3. Authorized DLMS enhancement; see introductory DLMS note 5.

4. Qualifier YB is a migration code approved for use in X12 version 7020.

YE Ending Period of Availability

DLMS Note:

1. For DoD SLOA/Accounting Classification use to identify “Ending Period of Availability Fiscal Year

Date”. Refer to ADC 1043. 

2. Authorized DLMS enhancement; see introductory DLMS note 5.

3. Qualifier YE is a migration code approved for use in X12 version 7020.

FA202 1195 Financial Information Code

Description: Code representing financial

accounting information

M AN 1/80 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 44 March 11, 2024

NCD Nonconformance Description Pos: 2300 Max: 1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To describe the nonconformance condition

Syntax Rules: 

1. R0102 - At least one of NCD01 or NCD02 is required.

DLMS Note:

1. Use to reflect information related to the nonconformance condition and identify related organizations.

2. Must use one NCD loop for in each IUID loop. Use a new IUID loop for each item.

3. The IUID content is an authorized DLMS enhancement; refer to introductory DLMS Note 5 on the IC cover page. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NCD02 888 Nonconformance Determination Code

Description: Code indicating whether a

nonconforming condition was the reason for

submitting or the basis upon which a

nonconformance report is initiated

X ID 1/1 Must use 1

Code Name

5 Discrepant

DLMS Note:

For SDR/SQCR transactions, use to satisfy ANSI requirement.

NCD03 350 Assigned Identification

Description: Alphanumeric characters

assigned for differentiation within a

transaction set

DLMS Note: 1. Use as a counter to satisfy

ANSI syntax. Must cite numeric 1 pending

future enhancement to support additional

NCD loops for multiple missing component

parts or multiple incorrect items received.

DLMS Note: 1. Use as a counter to satisfy

ANSI syntax. Must cite numeric 1 pending

future enhancement to support additional

NCD loops for multiple missing component

parts or multiple incorrect items received.

2. When providing item unique identification

due to a mismatch (including

shortage/overage) resulting from

comparison between shipping notice,

due-in, or documentation, and the

packaging or item, follow the numeric

counter by an indicator to distinguish the

item(s) received from the anticipated item(s)

not received. Suffix the counter by the letter

R for items received and N for items not

received. See ADC 1030.

2. When providing item unique identification

due to a mismatch (including

shortage/overage) resulting from

comparison between shipping notice,

due-in, or documentation, and the

packaging or item, follow the numeric

counter by an indicator to distinguish the

item(s) received from the anticipated item(s)

not received. Suffix the counter by the letter

R for items received and N for items not

received. See ADC 1030.

3. Use of this looping structure to describe

multiple incorrect items received in

association with Discrepancy Code W5,

Mixed Stock, is reserved for future

implementation. 

4. Use of this looping structure to describe

multiple missing component parts is

reserved for future implementation.

O AN 1/20 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 45 March 11, 2024
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 46 March 11, 2024

NTE Note/Special Instruction Pos: 2400 Max: >1

Detail - Optional

Loop: NCD Elements: 2

User Option (Usage): Used

Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction

Comments: 

1. The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processible.

The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment.

DLMS Note:

Use any code listed for SDR. For SQCR, only use Code RPT.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NTE01 363 Note Reference Code

Description: Code identifying the

functional area or purpose for which the

note applies

DLMS Note: The following codes are

authorized.

O ID 3/3 Must use 1

Code Name

ACI Additional Claim Information

DLMS Note:

Use to identify the narrative comments associated with a contested SDR or request for reconsideration.

ACN Action Taken

DLMS Note:

Use to identify the narrative comments which describe the action taken by the initiator in regard to an

SA product quality deficiency.

APS Appropriation Specifications

DLMS Note:

Use to identify funding and accounting information provided by the submitter.

CIR Circumstances Prior to Difficulty

DLMS Note:

Use to identify the narrative comments which describe the circumstances prior to difficulty in regard to

an SA product quality deficiency.

COD Corrected Data

DLMS Note:

Use to identify the narrative comments associated with and SDR correction/change.

DGN Diagnosis Description

DLMS Note:

Use to identify the narrative comments which describe the suspected cause identified by the initiator in

regard to an SA product quality deficiency.

EBK Other Reason for Withdrawal

DLMS Note:

Use to identify the narrative comments associated with cancellation of an SDR.

ODD Originator Deficiency Description

DLMS Note:

Use to identify the narrative comments which describe the deficiency by the initiator in regard to an SA

product quality deficiency.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 47 March 11, 2024

POL Property Owner Location Information

DLMS Note:

Use to identify the location of discrepant/deficient materiel.

REC Recommendation

DLMS Note:

Use to identify the narrative comments which describe the initiator's recommendation in regard to an SA

product quality deficiency.

RPT Report Remarks

DLMS Note:

1. Use to identify the narrative comments associated with the SDR. Narrative comments are mandatory

for New Original (00) SDRs, with the exception being New Original (00) SDRs submitted with Action

Code 1H or 3B do not require narrative comments.

2. CCP-generated SDRs prepared at the TCN level may use the remarks block to identify specific

document numbers consolidated on the shipment or other detailed information where available.

3. Use to indicate findings and recommendations form SQCR. Provide details of cause and nature of

defect, malfunction, or repair. (Total field size for remarks is restricted to 750 characters). 

1. Use to identify the narrative comments associated with the SDR. Narrative comments are mandatory

for New Original (00) SDRs, with the exception being New Original (00) SDRs submitted with Action

Code 1H or 3B do not require narrative comments.

2. CCP-generated SDRs prepared at the TCN level may use the remarks block to identify specific

document numbers consolidated on the shipment or other detailed information where available.

3. Use to indicate findings and recommendations form SQCR. Provide details of cause and nature of

defect, malfunction, or repair. (Total field size for remarks is restricted to 750 characters). 

RST Place Where a Report was Submitted

DLMS Note:

1. Use to identify remarks provided by the action activity to which the SDR was originally submitted. 

This is an additional separate remarks block for the purpose for relaying the original action activity’s

reply remarks when the SDR has been forwarded to a new activity using forwarding Reply Code 504. 

2. Remarks will be perpetuated to new original report as originally provided on the reply transaction

(limited to 500 positions).

3. This is an enhancement for future implementation planned for _______________.

1. Use to identify remarks provided by the action activity to which the SDR was originally submitted. 

This is an additional separate remarks block for the purpose for relaying the original action activity’s

reply remarks when the SDR has been forwarded to a new activity using forwarding Reply Code 504. 

2. Remarks will be perpetuated to new original report as originally provided on the reply transaction

(limited to 500 positions).

3. This is an enhancement for future implementation planned for _______________.

SSC Status Comment

DLMS Note:

Use to identify the narrative comments associated with an SDR followup.

TPO Third Party Organization Notes

DLMS Note:

Use to identify remarks provided by the ILCO. 

A data maintenance action was approved in version 5020. The approved code/name is "ILC -

International Logistics Control Office".

WHI Warehouse Instruction

DLMS Note:

1. Use to identify Instructions to Depot remarks. May be used by the materiel owner to provide

instructions or additional information to the distribution depot.

2. This is a separate additional remarks block reserved for use in association with SDR reports

forwarded transactionally by the primary action activity to a distribution depot for research using

Beginning Segment Code 47.

NTE02 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: 1. Use multiple repetitions of

NTE, with up to 80 positions for each line. 

WebSDR maximum field for note = 800.

2. Special characters are not allowed

except as identified. Valid characters are: 

@ # $ ( ) - = + , / \ [ ] : . and ?

M AN 1/80 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 48 March 11, 2024

DTM Date/Time Reference Pos: 2500 Max: >1

Detail - Optional

Loop: NCD Elements: 6

User Option (Usage): Used

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. C0403 - If DTM04 is present, then DTM03 is required.

2. P0506 - If either DTM05 or DTM06 is present, then the other is required.

3. R020305 - At least one of DTM02, DTM03 or DTM05 is required.

DLMS Note:

For SDR and SQCR use in IUID loop to associate a date with a specific batch/lot or item as identified by UII or serial number.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

DTM01 374 Date/Time Qualifier

Description: Code specifying type of date

or time, or both date and time

M ID 3/3 Used 1

Code Name

512 Warranty Expiration

DLMS Note:

Reserved for future use. Not available at this time.

DTM02 373 Date

Description: Date expressed as

CCYYMMDD where CC represents the first

two digits of the calendar year

X DT 8/8 Used 1

DTM03 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS,

or HHMMSSD, or HHMMSSDD, where H =

hours (00-23), M = minutes (00-59), S =

integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD =

hundredths (00-99)

X TM 4/8 Used 1

DTM04 623 Time Code

Description: Code identifying the time. In

accordance with International Standards

Organization standard 8601, time can be

specified by a + or - and an indication in

hours in relation to Universal Time

Coordinate (UTC) time; since + is a

restricted character, + and - are substituted

by P and M in the codes that follow

All valid standard codes are used.

O ID 2/2 Used 1

DTM05 1250 Date Time Period Format Qualifier

Description: Code indicating the date

format, time format, or date and time format

All valid standard codes are used.

X ID 2/3 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 49 March 11, 2024

DTM06 1251 Date Time Period

Description: Expression of a date, a time,

or range of dates, times or dates and times

X AN 1/35 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 50 March 11, 2024

REF Reference Identification Pos: 2600 Max: >1

Detail - Optional

Loop: NCD Elements: 4

User Option (Usage): Used

Purpose: To specify identifying information

Syntax Rules: 

1. R0203 - At least one of REF02 or REF03 is required.

Semantics: 

1. REF04 contains data relating to the value cited in REF02.

DLMS Note:

1. Use in 2/HL/0100 IUID loop to provide IUID information. Repeat the REF segment within each IUID loop to identify relevant IUID

information.

2. In support of Financial Improvement and Audit Readiness (FIAR) compliance, capital equipment candidates require serialization data

visibility. Submitters must prepare SDRs citing the applicable serial number(s) as mandatory, and when available, include UIIs, when IUID

is appropriate for the type of discrepancy (e.g., wrong item, shortage/overage, receipt in a condition other than expected, or a serial

number/UII mismatch between the item and documentation). Refer to ADC 1198.

3. Under DOD IUID policy, UIT programs require serialization data visibility. Submitters must prepare SDRs citing the applicable serial

number(s) as mandatory, and when available, include UIIs, when appropriate for the type of discrepancy (e.g., wrong item,

shortage/overage, receipt in a condition other than expected, or a serial number/UII mismatch between the item and documentation). Refer

to ADC 1244.

1. Use in 2/HL/0100 IUID loop to provide IUID information. Repeat the REF segment within each IUID loop to identify relevant IUID

information.

2. In support of Financial Improvement and Audit Readiness (FIAR) compliance, capital equipment candidates require serialization data

visibility. Submitters must prepare SDRs citing the applicable serial number(s) as mandatory, and when available, include UIIs, when IUID

is appropriate for the type of discrepancy (e.g., wrong item, shortage/overage, receipt in a condition other than expected, or a serial

number/UII mismatch between the item and documentation). Refer to ADC 1198.

3. Under DOD IUID policy, UIT programs require serialization data visibility. Submitters must prepare SDRs citing the applicable serial

number(s) as mandatory, and when available, include UIIs, when appropriate for the type of discrepancy (e.g., wrong item,

shortage/overage, receipt in a condition other than expected, or a serial number/UII mismatch between the item and documentation). Refer

to ADC 1244.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

REF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: 1. For DLMS use, the

following codes are authorized.

2. Use codes separately or in combination,

to identify appropriate information for DoD

IUID Supply Policy, including, but not

limited to unique item tracking (UIT)

programs. Authorized DLMS Enhancement.

 See ADC 1030.

2. Use codes separately or in combination,

to identify appropriate information for DoD

IUID Supply Policy, including, but not

limited to unique item tracking (UIT)

programs. Authorized DLMS Enhancement.

 See ADC 1030.

3. For SQCR use Code: BT, SE, U3.

M ID 2/3 Must use 1

Code Name

BT Batch Number

DLMS Note:

1. Use in IUID loop to identify the batch, lot, or production run related to the discrepant materiel.

2. The batch/lot number may not exceed 20 characters in accordance with IUID policy.

M1 Material Storage Location

DLMS Note:

Use on SA SDR to identify the storage location where the discrepant materiel is being held. This

information is needed to calculate a transportation reimbursement to the customer, if applicable and

provide adequate disposition instructions for the return of materiel. Material Storage Location is not

applicable for non-receipts. Cite one of the listed codes in the REF02. Refer to ADC 1203.

USG for U.S. Government Facility

ICD for In-Country Depot

FFD for Freight Forwarder

Use on SA SDR to identify the storage location where the discrepant materiel is being held. This

information is needed to calculate a transportation reimbursement to the customer, if applicable and

provide adequate disposition instructions for the return of materiel. Material Storage Location is not

applicable for non-receipts. Cite one of the listed codes in the REF02. Refer to ADC 1203.

USG for U.S. Government Facility

ICD for In-Country Depot

FFD for Freight Forwarder
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 51 March 11, 2024

CON for Contractor Facility

NS National Stock Number

DLMS Note:

1. Use to identify the missing component by NSN.

2. For NS: WebSDR field length = 13 

PM Part Number

DLMS Note:

Use to identify the missing component by part number or description.

SE Serial Number

DLMS Note:

1. Use in IUID loop to identify the serial number.

2. The serial number may not exceed 30 characters and may only include alpha numeric characters,

dashes and forward slashes. Spaces are not allowed.

U3 Unique Supplier Identification Number (USIN)

DLMS Note:

1. Use in IUID loop to identify the UII value. Cite the UII in REF03.

A data maintenance action was approved in version 5020. The approved code/name is "UII -

Department of Defense Unique Item Identifier.

2. The UII may not exceed 50 characters in accordance with IUID Policy.

XA Substitute National Stock Number

DLMS Note:

1. Use to identify the incorrect (wrong) item received by NSN. If multiple incorrect items are received

under a single document number (Discrepancy Code W5), identify the first item and use the remarks

text to clarify shipment contents.

2. For XA: WebSDR field length = 13

XB Substitute Manufacturer's Part Number

DLMS Note:

1. Use to identify the incorrect (wrong) item received by part number. If neither part number nor the

NSN are identified enter the word "UNKNOWN" as the reference information field (REF02) and provide

a description of the item in REF03. When a value is passed in the part number field, also include the

manufacture’s CAGE Code (2/N101/2800, Qualifier SU). 

2. If multiple incorrect items are received under a single document number (Discrepancy Code W5),

identify the first item and use the remarks text to clarify shipment contents.

3. For XB: WebSDR field length = 32

1. Use to identify the incorrect (wrong) item received by part number. If neither part number nor the

NSN are identified enter the word "UNKNOWN" as the reference information field (REF02) and provide

a description of the item in REF03. When a value is passed in the part number field, also include the

manufacture’s CAGE Code (2/N101/2800, Qualifier SU). 

2. If multiple incorrect items are received under a single document number (Discrepancy Code W5),

identify the first item and use the remarks text to clarify shipment contents.

3. For XB: WebSDR field length = 32

REF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

DLMS Note: Use to indicate serial number

when REF01=SE.

X AN 1/50 Used 1

REF03 352 Description

Description: A free-form description to

clarify the related data elements and their

content

DLMS Note: Use to indicate UII value when

REF01 = U3.

X AN 1/80 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 52 March 11, 2024

REF04 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

O Comp Used 1

REF04-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

REF04-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/50 Must use 1

REF04-03 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

All valid standard codes are used.

X ID 2/3 Used 1

REF04-04 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/50 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 53 March 11, 2024

QTY Quantity Pos: 2700 Max: >1

Detail - Optional

Loop: NCD Elements: 3

User Option (Usage): Used

Purpose: To specify quantity information

Syntax Rules: 

1. E0204 - Only one of QTY02 or QTY04 may be present.

2. R0204 - At least one of QTY02 or QTY04 is required.

Semantics: 

1. QTY04 is used when the quantity is non-numeric.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

QTY01 673 Quantity Qualifier

Description: Code specifying the type of

quantity

DLMS Note: The following codes are

authorized. 

M ID 2/2 Must use 1

Code Name

17 Quantity on Hand

DLMS Note:

1. Use to identify the quantity in stock when reporting product quality deficient materiel. 

2. For 17: WebSDR field length = 7

39 Shipped Quantity

75 Receipts

DLMS Note:

1. Use to indicate the number of incorrect (wrong) items received. 

2. For 75: WebSDR field length = 7

86 Nonconformance Quantity

DLMS Note:

1. Must be used to indicate the discrepant/deficient quantity for SDRs/SQCRs.

2. By exception, may be blank for CCP originated SDRs (Document Type= W). Refer to ADC 282.

3. For 86: WebSDR field length = 7

87 Quantity Received

DLMS Note:

For 87: WebSDR field length = 7

9A Time Expended

DLMS Note:

1. Use to indicate the time expended to conduct the inspection expressed as labor hours and minutes. 

Field length is five positions formatted as HHHMM, and must include leading and training zeros as

necessary to fill the length requirement. Allowable minutes (MM) are 00-59. No decimal point is

allowed. Provide the expended time value in QTY02, and use with QTY03=LH to indicate the unit of

measure is Labor Hours. 

2 This qualifier is not currently being used. It is being retained pending a possible SDR/SQCR

requirement from DLA Distribution.

1. Use to indicate the time expended to conduct the inspection expressed as labor hours and minutes. 

Field length is five positions formatted as HHHMM, and must include leading and training zeros as

necessary to fill the length requirement. Allowable minutes (MM) are 00-59. No decimal point is

allowed. Provide the expended time value in QTY02, and use with QTY03=LH to indicate the unit of

measure is Labor Hours. 

2 This qualifier is not currently being used. It is being retained pending a possible SDR/SQCR

requirement from DLA Distribution.

D1 Billed
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 54 March 11, 2024

DLMS Note:

For D1: WebSDR field length = 7

FL Units

DLMS Note:

1. Use to identify the number of discrepant pieces as specified by the type of pack, e.g., the number of

discrepant boxes, skids, etc when reporting a packaging discrepancy. May be provided when reporting

packaging discrepancies. Required for CCP-originated discrepancies. 

2. When used the value for type pack is identified from the DoD code list (2/LQ01/1050). Unit of issue

is not used.

3. For FL: WebSDR field Length = 3

1. Use to identify the number of discrepant pieces as specified by the type of pack, e.g., the number of

discrepant boxes, skids, etc when reporting a packaging discrepancy. May be provided when reporting

packaging discrepancies. Required for CCP-originated discrepancies. 

2. When used the value for type pack is identified from the DoD code list (2/LQ01/1050). Unit of issue

is not used.

3. For FL: WebSDR field Length = 3

OT Number of Operating Periods at Failure

DLMS Note:

1. Use to indicate the operating time at the time of failure of the discrepant item. Expressed as 4

numeric hours and 2 position minutes.

2. For OT: WebSDR field length = 50

SW Sample Amount

DLMS Note:

Use to indicate the Number of Samples Examined.

VR Variance

DLMS Note:

Use to indicate the number of missing component parts.

QTY02 380 Quantity

Description: Numeric value of quantity

X R 1/15 Must use 1

QTY03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for

examples of use)

DLMS Note: 1. Use to identify the

discrepant/deficient quantity. Use multiple

repetitions as needed to identify additional

quantities associated with the complaint. 

2. DLMS users see the Unit of Issue and

Purchase Unit Conversion Table for

available codes.

O Comp Used 1

QTY03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: Use to identify the unit of

issue.

M ID 2/2 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 55 March 11, 2024

AMT Monetary Amount Pos: 2730 Max: >1

Detail - Optional

Loop: NCD Elements: 3

User Option (Usage): Used

Purpose: To indicate the total monetary amount

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

AMT01 522 Amount Qualifier Code

Description: Code to qualify amount

DLMS Note: The following codes are

authorized. 

M ID 1/3 Must use 1

Code Name

10 Shipment Value in U.S. Dollars

DLMS Note:

1. Use to indicate the total dollar value of the discrepant materiel.

2. For 10: WebSDR field length = 13

Z1 Repackaging Labor Cost

DLMS Note:

1. Use to indicate repackaging labor costs. Cost may be estimated. Refer to ADC 1310. 

2. For Z1: WebSDR field length = 12

Z2 Repackaging Material Cost

DLMS Note:

1. Use to indicate repackaging materiel costs. Cost may be estimated. Refer to ADC 1310.

2. For Z2: WebSDR field length = 12

Z3 Unit Cost of Discrepant Material

DLMS Note:

1. Use to identify the unit value (price) of the discrepant materiel.

2. For Z3: WebSDR field length = 11

RPC Repackaging Cost

DLMS Note:

1. Use to include the dollar value for corrective action. Include materiel and labor needed to complete a

packing, packaging, preservation, palletization and/or marking project. Cost may be estimated when

submitting the SDR for disposition instructions. Cost must be actual when submitting the SDR for

reimbursement of corrective action already taken. Refer to ADC 1310.

2. Use with Estimated/Actual Cost Flag (AMT03) and specify in SDR remarks if repackaging cost is

estimated or actual pending DoD-wide implementation of ADC 1203. Refer to ADC 1310.

3. For RPC: WebSDR field length = 12

1. Use to include the dollar value for corrective action. Include materiel and labor needed to complete a

packing, packaging, preservation, palletization and/or marking project. Cost may be estimated when

submitting the SDR for disposition instructions. Cost must be actual when submitting the SDR for

reimbursement of corrective action already taken. Refer to ADC 1310.

2. Use with Estimated/Actual Cost Flag (AMT03) and specify in SDR remarks if repackaging cost is

estimated or actual pending DoD-wide implementation of ADC 1203. Refer to ADC 1310.

3. For RPC: WebSDR field length = 12

AMT02 782 Monetary Amount

Description: Monetary amount

DLMS Note: Dollar values may be

expressed in whole dollars (with no

decimal) or in dollar and cents (with a

decimal included).

M R 1/18 Must use 1

AMT03 478 Credit/Debit Flag Code

Description: Code indicating whether

O ID 1/1 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 56 March 11, 2024

amount is a credit or debit

DLMS Note: Use to identify the

Estimated/Actual Cost Flag when

requesting credit for repackaging cost. 

Must use only with Code RPC

(Repackaging Cost). Refer to ADC 1203.

DLMS Note: Use to identify the

Estimated/Actual Cost Flag when

requesting credit for repackaging cost. 

Must use only with Code RPC

(Repackaging Cost). Refer to ADC 1203.

Code Name

A Actual

DLMS Note:

1. Use to indicate that the dollar amount provided represents the actual cost. 

2. Local code A is established for use in 842A/W Version 4030. A data maintenance action will be

submitted to establish this code in a future version of the X12 standard.

E Estimated

DLMS Note:

1. Use to indicate that the dollar amount provided represents an estimated cost.

2. Local code E is established for use in 842A/W Version 4030. A data maintenance action will be

submitted to establish this code in a future version of the X12 standard.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 57 March 11, 2024

N1 Name Pos: 2800 Max: 1

Detail - Optional

Loop: N1 Elements: 4

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: The following codes are

authorized. 

M ID 2/3 Must use 1

Code Name

42 Component Manufacturer

DLMS Note:

Use with REF01 PM to identify the CAGE code of the manufacturer of the missing component.

BT Bill-to-Party

DLMS Note:

1. Use for SFIS compliant systems to identify the BPN of the party to receive the bill. BPN may only be

used when the corresponding DoDAAC is also provided. This will require a second iteration of the N1

loop with the same qualifier.

2. Authorized DLMS enhancement; see introductory note 6.

C4 Contract Administration Office

DLMS Note:

1. Use to identify the DoDAAC of Contract Administration Office (CAO) for the identified contract

number.

2. Populated via EDA interface with WebSDR when available for contract-related discrepant shipments.

HA Owner

DLMS Note:

1. Do not use until new ADC authorizes use. 

2. Use as applicable to identify the materiel owner by RIC. Must use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P) and SQCR (Type 5).

3. For DLA Disposition Services prepared SDRs (Document Type D), use to identify DLA Disposition

Services as the owner for materiel turn-ins with the exception of materiel that was not accepted. For this

situation, the owner may be left blank and the original owner of the materiel will be understood to be the

current owner.

4. Delayed implementation. Use Code SUS Supply Source for owner identification pending

implementation of ADC 1126.

1. Do not use until new ADC authorizes use. 

2. Use as applicable to identify the materiel owner by RIC. Must use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P) and SQCR (Type 5).

3. For DLA Disposition Services prepared SDRs (Document Type D), use to identify DLA Disposition

Services as the owner for materiel turn-ins with the exception of materiel that was not accepted. For this

situation, the owner may be left blank and the original owner of the materiel will be understood to be the

current owner.

4. Delayed implementation. Use Code SUS Supply Source for owner identification pending

implementation of ADC 1126.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 58 March 11, 2024

KA Item Manager

DLMS Note:

1. Do not use until new ADC authorizes use. 

2. Use as applicable to identify the item manager by RIC. Must use for use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P).

3. Delayed implementation. Use Code SUS Supply Source for manager identification pending

implementation of ADC 1126.

LW Customer

DLMS Note:

Use to identify the SDR report initiator by DoDAAC (if not identified by 1/N101/1200/41).

MF Manufacturer of Goods

DLMS Note:

1. Use to identify the manufacturer by name and/or CAGE Code. Applicable to expired shelf-life or

product quality discrepancies.

2. For MF: WebSDR field length = 20 if clear text is used

SH Shipper

DLMS Note:

1. Use to identify the shipping activity by Routing Identifier Code, DoDAAC, or vendor/contractor CAGE

code.

2. This will be the returning activity DoDAAC for SDRs associated with storage activity receipts of

returns/retrograde shipments.

SU Supplier/Manufacturer

DLMS Note:

1. Use with REF01 XB to identify the name or CAGE code of the manufacturer of the incorrect (wrong)

item received. This is a mandatory entry associated with the part number field incorrect. CAGE value

may be “UNKNW” to satisfy application edit rules.

2. For SU: WebSDR field length = 5 for CAGE; 20 if clear text is used.

Z6 Transferring Party

DLMS Note:

Use on forwarded SDRs to identify the Routing Identifier of the previous action party. This is the party

forwarding the SDR.

ZB Party to Receive Credit

DLMS Note:

1. Use for SFIS compliant systems to identify the BPN of the party to receive credit. BPN may only be

used when the corresponding DoDAAC is also provided. This will require a second iteration of the N1

loop with the same qualifier.

2. Authorized DLMS enhancement; see introductory note 6.

DIR Distribution Recipient

DLMS Note:

1. Use to identify the recipient of the distribution copy forwarded by email or other non-transaction

method.

2. For DIR: WebSDR field length = 50

SUS Supply Source

DLMS Note:

1. Use as applicable to identify the source of supply (SoS) by Routing Identifier Code (RIC). Must use

for customer SDRs (Document Type 6, 7, and V); this is the party that directed the shipment. 

2. For transshipper prepared SDRs (Document Type W), use to identify the party that directed the

shipment.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 59 March 11, 2024

3. Pending delayed implementation of ADC 1126, also use this field to identify the owner/manager.

N102 93 Name

Description: Free-form name

DLMS Note: Use to identify the name of

the manufacturer.

X AN 1/60 Used 1

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Used 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

33 Commercial and Government Entity (CAGE)

50 Business License Number

DLMS Note:

1. Use for SFIS to map to SFIS Data element “Business Partner Number TP3”. Enter the buyer’s BPN

in N104.

2. Authorized DLMS enhancement; see introductory note 6.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 60 March 11, 2024

PER Administrative Communications

Contact

Pos: 3300 Max: >1

Detail - Optional

Loop: N1 Elements: 9

User Option (Usage): Used

Purpose: To identify a person or office to whom administrative communications should be directed

Syntax Rules: 

1. P0304 - If either PER03 or PER04 is present, then the other is required.

2. P0506 - If either PER05 or PER06 is present, then the other is required.

3. P0708 - If either PER07 or PER08 is present, then the other is required.

DLMS Note:

1. Use to identify the report preparer when the customer DoDAAC is identified in this loop (rather than in the transaction header). Only one

POC may be identified as the report preparer.

2. Use a second repetition if needed to identify additional communication numbers. When used, must provide email address and at least

one phone number.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

PER01 366 Contact Function Code

Description: Code identifying the major

duty or responsibility of the person or group

named

M ID 2/2 Must use 1

Code Name

PU Report Preparer

DLMS Note:

Use to identify the preparing official's information as associated with a new SDR submission. 

PER02 93 Name

Description: Free-form name

DLMS Note: WebSDR field length = 25

O AN 1/60 Used 1

PER03 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 61 March 11, 2024

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER04 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER05 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

DLMS Note: Use to identify an alternate

communications number which can be

used to contact the specified point of

contact.

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER06 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER07 365 Communication Number Qualifier

Description: Code identifying the type of

communication number

X ID 2/2 Used 1

Code Name

AU Defense Switched Network

DLMS Note:
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Code Name

004030F842A3WA67 62 March 11, 2024

For AU: WebSDR field length = 8

EM Electronic Mail

DLMS Note:

For EM: WebSDR field length = 50

FX Facsimile

DLMS Note:

1. Use to identify the commercial FAX number.

2. For FX: WebSDR field length = 16

TE Telephone

DLMS Note:

1. Use to identify the commercial number.

2. For TE: WebSDR field length = 16

WF Work Facsimile Number

DLMS Note:

1. Use to identify the DSN FAX number.

2. For WF: WebSDR field length = 8

PER08 364 Communication Number

Description: Complete communications

number including country or area code

when applicable

X AN 1/256 Used 1

PER09 443 Contact Inquiry Reference

Description: Additional reference number

or description to clarify a contact number

DLMS Note: 1. Use as needed to identify

the office symbol or activity code for the

party identified. 

2. Also may reflect position title of the point

of contact.

O AN 1/20 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 63 March 11, 2024

LM Code Source Information Pos: 3330 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Use to identify agency unique coded data related to the characteristics and coding requirements for the nonconformance condition.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 64 March 11, 2024

LQ Industry Code Pos: 3340 Max: >1

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Used

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: The following codes are

authorized. 

O ID 1/3 Must use 1

Code Name

83 Supply Condition Code

DLMS Note:

1. Use to identify the condition of the discrepant materiel. 

2. Use for all SDR document types except Type 5- SQCR.

BG Condition

DLMS Note:

1. Use to identify the Supply Condition Code of the incorrect (wrong) item received.

2. Only used when a W discrepancy code is used. 

3. Not used for SDR Document Type 5 - SQCR.

EQ Controlled Inventory Item Code

DLMS Note:

Use to identify the CIIC associated with the wrong item received.

FD Demilitarization Code

DLMS Note:

Use to identify Demilitarization Code associated with the wrong item received.

GY Cause of Loss Code

DLMS Note:

1. Use to identify the Cause Code. This is a DLA unique data element and is not applicable to other

Components.

2. A data maintenance action was approved in version 5030. The approved code/name is "DCC -

Cause Code". 

HA Discrepancy Code

DLMS Note:

1. Use up to three repetitions to identify the discrepancy. SDRs/SQCRs use up to three discrepancy

codes.)

2. Four-character packaging discrepancy codes are required on new submissions applicable to

packaging discrepancies. (Refer to ADC 1059)

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 65 March 11, 2024
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 66 March 11, 2024

NCA Nonconformance Action Pos: 3400 Max: 1

Detail - Optional

Loop: NCA Elements: 4

User Option (Usage): Used

Purpose: To specify the action that is to be taken in response to a nonconformance condition

Syntax Rules: 

1. P0405 - If either NCA04 or NCA05 is present, then the other is required.

2. R0203 - At least one of NCA02 or NCA03 is required.

Semantics: 

1. NCA03 describes the action that is to be undertaken.

Comments: 

1. NCA04 is used to specify the quantity that is associated with NCA02 or NCA03.

DLMS Note:

1. This segment is only used in SQCR.

2. Use this loop to identify Reclassification of Supplies Inspected. Repeat the NCA up to 20 times as needed for each combination of

quantity/location. This loop may be used in two ways:

 a. Use this loop inside the IUID NCD loop (where HL03=I) to provide reclassification information for the specified uniquely identified

item/batch/lot. Only use one NCA loop per NCD loop.

 b. If items are not uniquely identified, use this loop inside the Report NCD loop (where HL03=RP) for each set of quantity/location as

many times as needed.

1. This segment is only used in SQCR.

2. Use this loop to identify Reclassification of Supplies Inspected. Repeat the NCA up to 20 times as needed for each combination of

quantity/location. This loop may be used in two ways:

 a. Use this loop inside the IUID NCD loop (where HL03=I) to provide reclassification information for the specified uniquely identified

item/batch/lot. Only use one NCA loop per NCD loop.

 b. If items are not uniquely identified, use this loop inside the Report NCD loop (where HL03=RP) for each set of quantity/location as

many times as needed.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

NCA01 350 Assigned Identification

Description: Alphanumeric characters

assigned for differentiation within a

transaction set

DLMS Note: In the first 2/NCA/3400 loop

iteration, cite numeric 1. In each

subsequent loop iteration, increase

incrementally by 1. Refer to ADC 1377C.

O AN 1/20 Used 1

NCA02 887 Nonconformance Resultant Response

Code

Description: Code identifying a response

that is the result of a nonconformance

situation

O ID 1/2 Used 1

Code Name

UC Other Action

DLMS Note:

Use code UC to satisfy ANSI syntax.

NCA04 380 Quantity

Description: Numeric value of quantity

DLMS Note: Use to indicate

Reclassification of Supplies Inspected

Quantity. If used in the IUID loop, quantity

will always be "1" to satisfy syntax.

O R 1/15 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

Ref Id Element Name Req Type Min/Max Usage Rep

004030F842A3WA67 67 March 11, 2024

NCA05 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for

examples of use)

O Comp Used 1

NCA05-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: 1. Use to identify the unit of

issue. 

2. DLMS users see the DLMS Unit of Issue

and Purchase Unit Conversion Table for

available codes. 

All valid standard codes are used.

M ID 2/2 Must use 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 68 March 11, 2024

N1 Name Pos: 4100 Max: 1

Detail - Optional

Loop: N1 Elements: 2

User Option (Usage): Used

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. P0304 - If either N103 or N104 is present, then the other is required.

2. R0203 - At least one of N102 or N103 is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Use in UID loop to identify the Enterprise Identifier.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: For DLMS use, the following

codes are authorized. 

M ID 2/3 Must use 1

Code Name

L1 Inspection Location

DLMS Note:

For SQCR use only. Use to identify the actual bin/shelf storage location for the inspected materiel. 

Maximum length is 16.

N102 93 Name

Description: Free-form name

O AN 1/60 Used 1
DLMS Implementation Convention

(IC) 842A/W

ADC 101, 114, 128, 137, 144, 174, 184, 210, 210B, 245, 245B, 245C, 282, 293, 311, 317, 322, 334, 357, 358, 371, 381,

381A, 386, 425, 435, 448, 448B, 459, 466, 1022, 1030, 1043, 1043A, 1043B, 1043C, 1044, 1052, 1059, 1066, 1068,

Withdrawal of ADC 1092, 1126, 1127, 1136, 1153, 1161, 1174, 1198, 1203, 1217, 1236, 1244, 1268, 1310, 1331, 1331A,

1354, 1367, 1374, 1374A, 1377, 1377A, 1377B, 1377C , 1404, 1420, 1439 and 1467 DLM 4000.25

Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & Reconsideration Request

004030F842A3WA67 69 March 11, 2024

SE Transaction Set Trailer Pos: 4700 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Used

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use 1