DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

July 24, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Administrative Addendum to Approved Defense Logistics Management 

Standards (DLMS) Standards (ADC) 1l19A: Unit of Measure (UoM) 

Identification and Conversion for Actual Tonnes - New UoM for DLA Energy 

The attached administrative change to DLM 4000.25, Defense Logistics Management 

System, is approved for implementation. This administrative change provides clarification to the 

Defense Logistics Agency's implementation of ADC 1119 in the Enterprise Business System 

(EBS). 

Addressees may direct questions to the DLMSO points of contact: Ms. Ellen Hilert, DOD 

MILSTRIP Administrator, 703-767-0676, DSN 427-0676, or e-mail: Ellen.Hilert@dla.mil, or 

Ms. Heidi Daverede, DOD MILSTRIP Alternate, 703-767-5111; DSN 427-5111 or e-mail: 

Heidi.Daverede@dla.mil. Others must contact their Component designated representative. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

ODASD DP AP (PDI) 

DCMO 

WAWFPMO 

EDAPMO 

~ --yt-ict 

/ DONALD C. PIPP 

Director 

Defense Logistics Management 

Standards Office 
ADC 1119A

Administrative Addendum to ADC 1119: Unit of Measure (UoM) 

Identification and Conversion for Actual Tonnes – New UoM for 

DLA Energy

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Management Standards Office, (703) 767-5111; 

DSN 427-5111.

b. Functional POC: DLA Energy

2. FUNCTIONAL AREA: Supply, Finance, Contract Administration, Procurement

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System, Volume 1, Appendix 4

b. ADC 1060, Defense Logistics Manual 4000.25, Volume 1, Concepts and Procedures, 

dated August 29, 2013

c. Office of the Deputy Chief Management Officer (ODCMO), Draft Department of 

Defense Enterprise Standard: Unit of Measure, dated January 31, 2013.

d. Procurement Data Standard

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This ADC updates the DLMS Unit of Materiel Measure 

(Unit of Issue/Purchase Unit) Conversion Guide to add Actual Tonnes and the corresponding 

X12 Code 51 and DOD Code 51. This unit of measure is used in the Energy Supply Chain in the 

DLA Electronic Business System (EBS). This addendum replaces ADC 1119 in its entirety; 

changes from the previous ADC are made with yellow highlight.

b. Background:

(1) Reference 3.a. specifies DOD data values established in DOD systems must 

be converted to the corresponding American National Standards Institute Accredited Standards 

Committee (ANSI ASC) X12 code values for transmission under the DLMS. The Unit of 

Materiel Measure (Unit of Issue/Purchase Unit) Conversion Guide is one of three conversion 

guides used to support DLMS transaction processing. The purpose of the conversion is to allow 

DOD systems to continue using DOD codes internally, and convert these to X12 codes only 

during transmission in order to pass translation compliance edits. When DOD codes are 

Attachment, ADC 1119A

Page 1
identified as missing or new, the equivalent X12 code must be identified and added to the 

conversion table. The equivalent X12 code may be equal to or similar to the DOD code value.

(2) Actual Tonnes is currently identified as an authorized measure in the draft 

DOD Enterprise Standard: Unit of Measure (Reference 3.c.). The X12 code assigned is 51, with 

51 as the DOD equivalent code. It further states that metric ton is a synonym for Actual Tonnes.

(3) The Procurement Data Standard already supports use of Actual Tonnes.

(4) DLA’s Enterprise Business System uses internal UoM 7M to represent Actual 

Tonnes. However, since ASC X12 already has a defined code (51) for Actual Tonnes, DLMS is 

not authorized to establish a new UoM to align with DLA’s internal usage. When DLA needs to 

execute a business transaction citing Actual Tonnes, it must convert the internal DLA code 7M 

to the official X12 code 51 (DOD equivalent code is 51) to be compliant with X12 and DLMS 

standards.

c. Describe Approved Change in Detail: The Defense Logistics Management 

Standards Office will update the DLMS Unit of Materiel Measure (Unit of Issue/Purchase Unit) 

Conversion Guide to add Actual Tonnes and the corresponding X12 Code 51 and the DOD Code 

51 (this DOD code is equivalent to internal DLA UoM 7M).

d. Revisions to DLM 4000.25 Manuals: Update DLM 4000.25 Volume 1, Appendix 4, 

Paragraph AP4.1, codes *8, **8, and *8* DLMS Unit of Materiel Measure (Unit of

Issue/Purchase Unit) Conversion Guide to add Actual Tonnes.

UoM Name

Description

ASC X12 UoM 

(Data Element 355)

DOD UoM 

Code

Remarks

Actual 

Tonnes

 51 51

e. Alternatives: Add a new X12 UoM Metric Tons at 60 Degrees. Preliminary 

coordination with the X12 Standards Committee indicates that a new UoM defined as such 

would likely not be approved, since Metric Tons are not temperature sensitive.

f. Proposed DLMS Change (PDC) 1119 Staffing Response/Comment Resolution:

Originator Response/Comment Disposition

DPAP Concur without comment. Noted.

USTRANSCOM Concur without comment. Noted.

Navy Concur. Noted.

Attachment, ADC 1119A

Page 2
Originator Response/Comment Disposition

Army Concur without comment. Noted.

Marine Corps Concur without comment. Noted.

DLA Concur without comment. Noted.

Air Force Concur without comment. Noted.

5. REASON FOR CHANGE: This change is required to enable processing for petroleum 

products using Metric Tons in lieu of gallons. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Actual Tonnes is a synonym for Metric Tons. X12 already has a unique 

code assigned to Actual Tonnes. This enables DLA Energy to have a unique UoM code cited for 

the equivalent of Metric Tons.

b. Disadvantages: None.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Implementation date is set 

for July 03, 2014. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

9. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements are identified in this 

change.

b. Changes to DLMS Data Elements: The conversion guide must be updated to add 

Actual Tonnes as defined in this DLMS change.

c. Automated Information Systems (AIS):

(1) Component Systems – Component applications will need to implement the 

change to the conversion guide identified in this DLMS Change.

(2) Wide Area Workflow (WAWF) – Update UoM tables to reflect the code 

conversions identified in this DLMS Change. 

d. DLA Transaction Services: Implement the conversion guide for the new UoM 

identified in this DLMS change.

e. Non-DLA Logistics Management Standards Publications: None.

Attachment, ADC 1119A

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