DLM 4000.25, Volume 4

1

DIC FAE/FAF FORMAT 

REQUEST FOR ADJUSTMENT OF NON-FUEL BILLING 

AND

FOLLOW-UP ON REQUEST FOR ADJUSTMENT OF 

NON-FUEL BILLING

Field Legend Position(s) Entry and Instructions

DI Code 1-3 Enter 

FAE for initial requests.

FAF for follow-up requests.

RI Code 4-6 Perpetuate from the detail billing record (DBR) 

except when the Billing Advice Code (BAC) is 

one of the following:

11 Perpetuate from the duplicate DBR.

23 Perpetuate from the reply (FAR or FAS 

record).

24 Enter the RI code of the office, which replied, 

to the Product Quality Deficiency Report 

(PQDR).

27 Enter the RI code of the office, which directed 

the redistribution from the AS6 record.

34 Perpetuate from the requisition.

35 Perpetuate from the AS_ record.

41 Enter the RI code of the billing office. 

51 Perpetuate the billing RI code from the SBR 

(FS_ record).

Recipient of 

Billing

7 Enter the applicable code.

Stock Number 8-22 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from the duplicate DBR.
DLM 4000.25, Volume 4

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Field Legend Position(s) Entry and Instructions

15, 19, 41, 51 may leave blank.

23 Perpetuate from the reply. 

24 Perpetuate from the PQDR.

27 Perpetuate from the AS6 record. 

34 Perpetuate from the requisition.

35 Perpetuate from the AS_ record.

U/I Code 23-24 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from the duplicate DBR. 

15, 19, 41, 51 May leave blank.

23 Perpetuate from the reply.

24 Perpetuate from the PQDR.

27 Perpetuate from the AS6.

34 Perpetuate from the requisition.

35 Perpetuate from the AS_ record.

Quantity 25-29 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from the duplicate DBR.

12 Enter the correct quantity. 

15, 19, 41, 51 May leave blank.

21 Enter discrepant quantity.

23 Perpetuate from the reply.

24 Perpetuate from the PQDR.

27 Perpetuate from the AS6 record.

34 Enter quantity received.
DLM 4000.25, Volume 4

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Field Legend Position(s) Entry and Instructions

35 Perpetuate from the AS_ record.

Document 

Number

30-43 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from duplicate DBR. 

15, 51 Leave blank.

19 Enter as follows:

30-35 Billed Office DoDAAC.

36-43 Assigned by requestor.

23 Perpetuate from the reply.

24 Perpetuate the document number from the 

PQDR.

27 Perpetuate from the AS6 record.

34 Perpetuate from the requisition.

35 Perpetuate from the AS_ record.

41 Enter as follows:

30-35 DoDAAC of the billed office.

36-40 Leave blank.

41-43 Year within decade and month of billing 

(YMM).

Suffix Code 44 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from the duplicate DBR. 

15, 19, 41, 51 May leave blank.

23 Perpetuate from the reply.

24 Perpetuate from the PQDR.

27 Perpetuate from the AS6 record.

34 Enter the suffix code pertinent to shipment 

record.
DLM 4000.25, Volume 4

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Field Legend Position(s) Entry and Instructions

35 Perpetuate from the AS_ record.

Supplementary 

Address

45-50 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from the duplicate DBR. 

19, 51 May leave blank.

23 Perpetuate from the reply.

24 Perpetuate the bill-to DoDAAC from the 

PQDR if provided; otherwise, may leave blank.

27 Perpetuate from the AS6 record.

34 Perpetuate from the requisition.

35 Perpetuate from the AS_ record.

41 Enter DoDAAC to which copy is to be sent if 

different from the DoDAAC of the billed office. 

Otherwise, may leave blank.

Signal Code 51 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from duplicate DBR. 

19, 35, 41, 51 May leave blank.

23 Perpetuate from the reply.

24 Enter B if the bill-to DoDAAC was indicated on 

the PQDR; otherwise, enter A.

27 Perpetuate from the AS6.

34 Perpetuate from the requisition.

Fund Code 52-53 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from duplicate DBR or enter other 

appropriate fund code. 

12, 14, 15, 17, 18, 20, 21 Or enter other 

appropriate fund code.
DLM 4000.25, Volume 4

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Field Legend Position(s) Entry and Instructions

19 Perpetuate from the SBR.

23 Perpetuate from the reply.

24 Perpetuate from the PQDR, If not provided 

adjustment processing activity will perpetuate 

from the original requisition. If not available, 

“QD” will be assumed.

27 Perpetuate from the AS6 record.

34 Perpetuate from the requisition.

35 Perpetuate from the AS_ record. 

41, 51 Leave blank.

Bill Number 54-58 Perpetuate from the DBR except when the BAC 

is one of the following:

11 Perpetuate from duplicate DBR. 

19, 51 Perpetuate from the SBR.

23 Perpetuate from the reply.

24 Enter bill number under which item was billed, 

if known. Otherwise, may leave blank.

27 May leave blank

34 Enter year and month the materiel was 

received:

54-55 Decade and year.

56-58 Month.

35 Enter as follows:

54-55 May leave blank.

56-58 Perpetuate from the AS_ record.

41 Enter the number of the bill requested. 

Billing Advice 

Code

59-61 Enter as follows:

59 Blank or character significant to requestor.

60-61 Enter appropriate code.

Multi-Field 62-80 Perpetuate from the DBR except when the BAC 

is one of the following:
DLM 4000.25, Volume 4

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Field Legend Position(s) Entry and Instructions

11 enter:

62-64 Day of Year. Day request is submitted.

65-73 Amount. Perpetuate amount from the 

duplicate DBR.

74-78 Bill number under which original billing 

was processed.

79-80 May leave blank.

12 enter:

62-64 Day of Year. The day request is 

submitted.

65-73 Amount. The extended amount of the 

over or undercharge.

74-80 Unit Price. The amount of the over or 

undercharge.

17 enter:

62-64 Day of Year. Day request is submitted.

65-73 Amount. Perpetuate amount from the 

DBR.

74-77 Date. Year within decade and the day 

of year (YDDD) cancellation confirmed.

78-80 Not significant. May leave blank.

19 enter

62-64 Day of Year. Day request is submitted.

65-73 Amount. The amount unsupported.

74-80Unit Price. May leave blank.

21 enter:

62-64 Day of Year. Day request is submitted.

65-73 Amount. Credit requested.

74-77 Date. Year within decade and the day 

of year (YDDD) SF 361 submitted.

78-80 Not significant. May leave blank

23 or 24 enter:

62-64 Day of Year. Day request is submitted.

65-73 Amount. The amount of the adjustment 

promised.

74-77 Date. Year within decade and the day 

of year (YDDD) adjustment promised.

78-80 Not significant. May leave blank
DLM 4000.25, Volume 4

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Field Legend Position(s) Entry and Instructions

26 enter:

62-64 Day of Year. Day request is submitted.

65-73 Amount. Perpetuate amount from the 

DBR.

74-77 Date. Year within decade and the day 

of year (YDDD) SDR reply.

78-80 Not significant. May leave blank

27, 34, or 41 enter:

62-64 Day of Year. Day request is submitted.

65-80 Various. May leave blank.

35, enter: 

62-76 Shipment Number. TCN, GBL, or the 

shipment unit number. Perpetuate from the 

AS_ record. If the field is larger than 15 

positions, perpetuate the last 15.

77Mode/Method Code. Perpetuate from the 

AS_.

78-80 Day of Year. Day request is submitted.

51 or 52 enter:

62-64 Day of Year. Day request is submitted.

65-73 Amount. Perpetuate amount from the 

DBR.

74-80 Billed Office. Perpetuate from the SBR.