OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 

 

 SUSTAINMENT

MEMORANDUM FOR FINANCE PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1307A, Add Global 

Trade Item Number Identifiers to the Defense Logistics Management Standards

810L Logistics Bill for Non-Appropriated Fund Activities and Non-Department of 

Defense Customers (Finance)

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

Addressees may direct questions to Mr. Nolan Davis, e-mail: DEDSO.Finance@dla.mil. 

Others must contact their designated Process Review Committee representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/. 

 Leigh E. Method, SES 

 Deputy Assistant Secretary of Defense 

 for Logistics

Attachments:

As stated

cc:

OUSD(C)

DLA J6DS
Attachment, ADC 1307A

Page 1 

Approved Defense Logistics Management Standards Change 1307A

Add Global Trade Item Number Identifiers to the Defense Logistics 

Management Standards 810L Logistics Bill for Non-Appropriated Fund 

Activities and Non-Department of Defense Customers

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Nolan Davis, Defense Enterprise Data Standards Office (DEDSO), 

(937) 474-6082, DEDSO.Supply@dla.mil. 

b. Functional POC: Nancy Marczely, DLA Troop Support, Order Fulfillment Division, 

Business Process Support, (215) 713-5463, Nancy.Marczely@dla.mil. 

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: This change adds Global Trade Item Number (GTIN) 

identifiers to the Defense Logistics Management Standards (DLMS) 810L Logistics Bill

transaction. It also supersedes the language in Approved DLMS Change (ADC) 1307 to expand 

the procedures associated with that change to all non-DoD customers, or non-appropriated fund 

activities, such as military exchanges.

b. Background: 

(1) In 2012, DEDSO released ADC 473A (Reference 3.a.) to support the Army & 

Air Force Exchange Service (AAFES), the Marine Corps Exchange (MCX), and the Navy 

Exchange Services Command (NEXCOM). Hereafter, this change refers to these organizations 

collectively as the “military exchanges.” ADC 473A updated requisition-related transactions and 

shipment status to include a purchase order (PO) number.

(2) ADC 473A was necessary because the military exchanges follow commercial 

supply chain management practices to procure consumer items for the retail stores. The DLA 

Troop Support Clothing & Textiles (C&T) supply chain is the military exchanges’ supplier for 

military clothing items. While Department of Defense (DoD) activities normally send a 

requisition to replenish inventory, the military exchanges, like most commercial retailers, send 

EDI 850 Purchase Orders to their suppliers to replenish their inventory. Unlike the DoD 

requisition transactions, which include document numbers, the PO uses the PO number as the 

primary document identifier. Consequently, when military exchanges send a purchase order to 

DLA, they need the PO number returned in shipment notifications.

(3) ADC 473A added a data qualifier in DLMS requisition and issue transactions 

to identify the PO number so that DLA could return it in the DLMS 856S Shipment Status. 

ADC 473B (Reference 3.b) added this same qualifier to the DLMS 810L Logistics Bill (i.e., the 

invoice). Returning the PO number in the invoice and shipping documents allows the military 

exchanges to receipt items they buy from DLA against the purchase order and to pay the invoice 

more efficiently. Some of the military exchanges can translate their EDI 850s into DLMS 511R 

Requisitions internally, while others rely on the Defense Automatic Addressing System (DAAS) 
Attachment, ADC 1307A

Page 2 

to perform the conversion. Either way, DLMS transactions convey the data provided in the 

retailer’s procurement system, and DLA must return that data.

(4) In 2018, NEXCOM participated in end-to-end electronic data interchange 

(EDI) tests with DLA. Because DLA implemented ADC 473A, the DLA Enterprise Business 

System (EBS) was able to pass the PO numbers to C&T third-party logistics (3PL) providers in 

the DLMS 940R Materiel Release Order. However, NEXCOM needed to send a GTIN identifier

to DLA in the requisitions so that EBS could pass the GTIN to the 3PLs and ultimately back to 

NEXCOM. 

(5) In the 1970s, the retail industry established what would eventually become 

the Universal Product Code (UPC). Outside of the United States and Canada, the European 

Article Numbering Association established the European Article Number (EAN). UPCs and 

EANs conform to GTIN data structures, which are a part of the GS1® standard and have 

international recognition. Companies use GTINs to identify their products and product variations 

uniquely. UPC and EAN barcodes encode these GTINs for easy scanning at the point-of-sale. 

Different types of GTIN exist depending on the region and the whether the product is for retail or 

wholesale. Items intended for UPC barcodes use GTIN-12, while EAN barcodes use GTIN-13. 

Wholesale and multi-pack items not intended for point-of-sale use the GTIN-14 structure.

(6) Despite using GTINs, the military exchanges do provide the national stock 

number (NSN) in their purchase orders. However, while the NSN is the standard item 

identification for DoD, the military exchanges’ procurement systems stock items by GTIN. 

Therefore, when DLA fulfills an order received from a military exchange, the shipping 

documentation and invoice must include the GTIN number. 

(7) To support NEXCOM’s requirement for GTIN identifiers, ADC 1307 

(Reference 3.c.) documented and authorized this capability for the requisition-related 

transactions and shipment notification but did not include the DLMS 810L Logistics Bill (i.e., 

the invoice). To address this gap, this change serves as an addendum to add that functionality to 

the DLMS 810L. In addition, ADC 1307 erroneously restricted GTIN functionality to 

NEXCOM. Consistent with the goals of ADCs 473A and 473B, this change will revise the 

DLMS notes in the applicable transactions to authorize the inclusion of GTIN numbers for all 

non-DoD customers. This includes non-appropriated fund activities like the military exchanges, 

and all other non-DoD customers that have inherently commercial supply chain practices.

3. CHANGE IN DETAIL: 

a. Technical Details: 

(1) This change will add the following qualifiers to the DLMS 810L as 

documented in the enclosure. 

(a) EN – EAN/Uniform Code Council (UCC) - 13 

(b) UK – EAN/UCC - 14 

(c) UP – UCC - 12 
Attachment, ADC 1307A

Page 3 

(2) This change will also update the DLMS notes for the implementation 

conventions (ICs) included in ADC 1307 enclosure (DLMS ICs 511M Requisition Modification; 

511R Requisition; 869F Requisition Follow-Up; 940R Materiel Release Order). This update will 

authorize the use of the GTINs for all non-DOD customers.

b. Revised Transaction Flow: No impact.

4. IMPLEMENTATION TARGET: Upon approval.

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: None. GTIN is already a standard 

element. (Reference 10.c.) 

b. Automated Information Systems (AIS): DLA EBS must implement this change.

c. Defense Automatic Addressing System (DAAS): DAAS must update the mapping 

documents for the DLMS ICs included in this change. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: Not applicable. 

b. Non-DLM 4000.25 Publications: DLA may need to update its publications to reflect 

the changes included in this ADC. 

7. ASSUMPTIONS: None.

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notices of Findings and Recommendations (NFR): None identified.

b. Corrective Action Plan (CAP) References: None identified.

c. Other FIAR, Material Weakness, and Audit-Related Information: None 

identified.

9. END-TO-END TESTING REQUIREMENTS: All military exchanges need to perform 

testing with DAAS to ensure the GTIN is being processed with the 810L Logistics Bill. 

10. REFERENCES: 

a. Approved DLMS Change (ADC) 473A, DLMS Revisions to add the associated 

Purchase Order (PO) Number (Supports DLA Interface with the Exchange, Navy Exchange 

Service Command (NEXCOM), and Marine Corps Exchange (MCX) Non-Appropriated Funds 

(NAF) Activities, and Non-DOD Customers) (MILSTRIP/Supply/Finance), November 21, 2012 
Attachment, ADC 1307A

Page 4 

b. ADC 473B, DLMS Revisions to add the associated Purchase Order (PO) Number 

Supporting DLA Interface with The Exchange, Navy Exchange Services Command (NEXCOM), 

and Marine Corps Exchange (MCX) Non-Appropriated Funds (NAF) Activities, and Non-DOD 

Customers (Supply/Finance), November 13, 2013 

c. ADC 1307, Update Requisition-Related DLMS Transactions to include GS1® barcode 

Information for the Navy Exchange Service Command (NEXCOM) (Supply), June 28, 2018 

11. PROPOSED DLMS CHANGE (PDC) 1307A RESPONSE/COMMENT 

RESOLUTION:

Component Response/Comment Disposition

1. DLA Concur. As noted.

2. Navy No response/concur. No response within 

30 days represents 

concurrence.

3. Air Force Concur with comment. 

Comment: 

Air Force: "Paragraph 4.b.7. the word "customers" is used. Proposed 

updates are using "wide customers" or "customers". If the author 

meant something else there, I'd recommend they review this."

DEDSO Response:

The was a typo and 

has been corrected 

above. 

4. US Army No response/concur. No response within 

30 days represents 

concurrence.

5. USMC No response/concur. No response within 

30 days represents 

concurrence.

6. DAAS Concur. As noted.

7. USTRANSCOM Abstain. As noted.

8. DFAS Concur. As noted.

9. DFAS-CL SOT 

Reconciliation 

Branch

Concur with comment.

Comment:

As far as interfund processing is concerned, we have one general 

comment in regard to the new identifiers for DLMS formatting 

provided to DAAS. DFAS-CL VISTA will still require DAAS to 

convert the DLMS formatting over to the MILSTRIP formatting 

to be accepted for processing. 

As long as these proposed changes do not conflict with this 

conversion, DFAS-CL SOT Reconciliation Branch concurs with 

moving forward with the proposed changes

DEDSO Response:

Noted. GTIN is 

extended data that 

does not impact 

MILS conversions. 
Enclosure, ADC 1307A

Page 1 

Enclosure: 

Revise X12 EDI Implementation Convention as shown: 

Changes are identified by bold italics and deletions by single strike-through text.

# Location DLMS 511R Requisition Reason

1. DLMS 

Introductory Notes

Add ADC 1307A to the DLMS Introductory Note:

- ADC 1307A, Add Global Trade Item Number Identifiers to 

the Defense Logistics Management Standards 810L 

Logistics Bill for Non-Appropriated Fund Activities and 

Non-Department of Defense Customers

To identify changes 

made to the IC. 

2. 2/PO114/030 Update DLMS Note for Data Element PO114:

DLMS Note: Use only one of codes EN, UK, or UP to 

identify items by Global Trade Item Number. DLMS 

enhancements. Authorized for use by non-DOD customers

NEXCOM. Refer to ADC 1307 and ADC 1307A.

To authorize the 

codes for all nonDOD customers (not 

just NEXCOM). 

# Location DLMS 511M Requisition Modification Reason

1. DLMS 

Introductory Notes

Add ADC 1307A to the DLMS Introductory Note:

- ADC 1307A, Add Global Trade Item Number Identifiers to 

the Defense Logistics Management Standards 810L 

Logistics Bill for Non-Appropriated Fund Activities and 

Non-Department of Defense Customers

To identify changes 

made to the IC. 

2. 2/PO114/030 Update DLMS Note for Data Element PO114:

DLMS Note: Use only one of codes EN, UK, or UP to 

identify items by Global Trade Item Number. DLMS 

enhancements. Authorized for use by non-DoD customers

NEXCOM. Refer to ADC 1307 and ADC 1307A.

To authorize the 

codes for all nonDOD customers (not 

just NEXCOM). 

# Location DLMS 810L Logistics Bill Reason

1. DLMS 

Introductory Notes

Add ADC 1307A to the DLMS Introductory Note:

- ADC 1307A, Add Global Trade Item Number Identifiers to 

the Defense Logistics Management Standards 810L 

Logistics Bill for Non-Appropriated Fund Activities and 

Non-Department of Defense Customers

To identify changes 

made to the IC. 

2. 2/IT110/010 Open Data Element IT110 and mark it Used; add the 

following DLMS Notes:

DLMS Note: 

1) For non-DoD DLMS use only. 

2) Use only one of codes EN, UK, or UP to identify items by 

Global Trade Item Number. DLMS enhancements. Refer to

ADC 1307 and ADC 1307A.

To authorize the 

codes for all nonDoD customers (not 

just NEXCOM). 
Enclosure, ADC 1307A

Page 2 

# Location DLMS 810L Logistics Bill Reason

Add the following Qualifiers and DLMS Notes: 

EN European Article Number (EAN) (2-5-5-1)

DLMS Note: 

1. This is the Global Trade Item Number (GTIN)-13. 

2. DLMS enhancement. See introductory note 6a. 

UK U.P.C./EAN Shipping Container Code (1-2-5-5-1) 

DLMS Note:

1. This is the Global Trade Item Number (GTIN)-14 

2. DLMS enhancement. See introductory note 6a. 

UP U.P.C. Consumer Package Code (1-5-5-1)

DLMS Note: 

1. This Global Trade Item Number (GTIN)-12. 

2. DLMS enhancement. See introductory note 6a

3. 2/IT111/010 Open Data element IT111 and mark it as Used To perpetuate the 

value from the 

requisition.

# Location DLMS 869F Requisition Follow-Up Reason

1. DLMS 

Introductory 

Notes

Add ADC 1307A to the DLMS Introductory Note:

- ADC 1307A, Add Global Trade Item Number Identifiers to 

the Defense Logistics Management Standards 810L 

Logistics Bill for Non-Appropriated Fund Activities and 

Non-Department of Defense Customers

To identify changes 

made to the IC. 

2. 2/LIN02/050 Update DLMS Note for Data Element LIN02:

DLMS Note: Use only one of codes EN, UK, or UP to 

identify items by Global Trade Item Number. DLMS 

enhancements. Authorized for use by non-DoD customers

NEXCOM. Refer to ADC 1307 and ADC 1307A. 

To authorize the 

codes for all nonDoD customers (not 

just NEXCOM).

# Location DLMS 940R Materiel Release Order Reason

1. DLMS 

Introductory 

Notes

Add ADC 1307A to the DLMS Introductory Note:

- ADC 1307A, Addendum to ADC 1307 To Add Global 

Trade Item Number Identifiers to the Defense Logistics 

Management Standards 810L Logistics Bill for NonAppropriated Fund Activities and Non-Department of 

Defense Customers.

To identify changes 

made to the IC. 

2. 2/W0106/0200 Update DLMS Note for Data Element PO114:

DLMS Note: Use only one of codes EN, UK, or UP to 

identify items by Global Trade Item Number. DLMS 

To perpetuate the 

value from the 

511R. 
Enclosure, ADC 1307A

Page 3 

# Location DLMS 940R Materiel Release Order Reason

enhancements. Authorized for use by non-DoD customers

NEXCOM. Refer to ADC 1307 and ADC 1307A.