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ADC 201 

Attachment 

 

ATTACHMENT TO ADC 201 

Revisions to DLMS Supplement 867I to Support Requirements for the Army Medical 

Material Agreement Issue Transactions (Staffed by PDC 216) (Supply)

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA Order Fulfillment Lead, Cindy McGee

2. FUNCTIONAL AREA: Primary: Supply/Logistics

3. REFERENCES: 

a. Army Medical Material Agreement (AMMA) Functional Requirements Document 

 b. DLMSO memorandum, April 21, 2006, subject: Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 216, Revisions to DLMS Supplement 867I to 

Support Requirements for the Army Medical Material Agreement Issue Transactions (Supply) 

c. DLMSO memorandum, May 23, 2006, subject: Defense Logistics Management 

Systems (DLMS) Supply Process Review Committee (SPRC) Meeting 06-01, April 25-27, 

2006 

4. REQUESTED CHANGE: 

a. Title: Revisions to DLMS Supplement 867I to Support Requirements for the Army 

Medical Material Agreement Issue Transactions (Supply)

b. Description of Change: 

(1) This change is to allow a price to be included in AMMA issues of material. The 

price will allow the sale and resulting customer bill in Defense Logistics Agency’s (DLA) 

Business System Modernization (BSM) to be priced appropriately. This change also provides 

for use of a local catalog identification as issues from AMMA sites may be for a local catalog 

number and not a NSN. The Local Catalog Identification can reference multiple prime vendor 

part numbers for a specific site. 

(2) DLSMO confirmed with the DLA SPRC representative that 12 positions is used for 

the latest acquisition cost. This value consists of a maximum 9 digits for dollars, and a 

maximum of 2 digits for cents (but less could be passed (e.g, $12.50 would be passed as 

12.5 and $12.00 would be passed as 12)). Accordingly, DS 867I will accommodate up to 9 

digits for dollars and 2 digits for cents for latest acquisition cost. Under the DLMS 867I AMT 

segment, this would be expressed as R9.2. R is the data element type indicating a decimal 

numeric data element. The decimal point is passed within the transaction; leading and 

trailing zeros are not transmitted. The DLMS note for DS 867I latest acquisition cost has 

been updated by this ADC to reflect that it will be expressed as R9.2.
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ADC 201 

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c. Background: 

 (1) The Tailored Vendor Relationships (TVR) process was implemented in BSM R2.2. 

TVRs are those business processes where there is a direct relationship between the 

customer and the vendor. That is, customers place orders directly with the Prime Vendor 

using various communication channels such as EDI, phone, fax, e-mail, or via the prime 

vendor’s ordering system. BSM receives copies of transactions in order to maintain line item 

accountability. 

 (2) For BSM R2.2.1 a new process termed the Army Medical Material Agreement 

(AMMA – previously known as Medical Army Single Stock Fund (MASSF)) is being 

implemented in coordination with Defense Medical Logistics Standard Support (DMLSS) and 

Theater Enterprise-Wide Logistics System (TEWLS). The prime vendor model of the AMMA 

program is in many ways very similar to TVR, however, DLA funds are used by the Army to 

purchase items via DMLSS/TEWLS. In this case BSM owns the materiel at the AMMA sites 

until items are issued at the retail level. As a result, a DLMS 867I (for the functionality of 

MILSTRAP DI Code D7B) will be received by BSM from DMLSS/TEWLS and must contain a 

price in order to price the sale appropriately. 

 (3) AMMA and TVR were discussed at the SPRC meeting 06-1 (reference 3.c.) and 

the background was summarized in the minutes as follows: In DLA's legacy system, AMMA 

was known as Medical Army Single Stock Fund. The new agreement between DLA and 

Army renamed the program, and to support this supply technique in DLA's ERP (BSM), some 

reengineering of the process has taken place which requires additional data to be passed in 

the associated DLMS transactions. Under the AMMA concept, DLA owns the medical 

materiel all the way down to the retail or hospital shelf level until it is issued to a consumer. 

When it is issued to a consumer, then a post-post issue transaction is sent to DLA, 

inventories are debited, and the customer is billed. To replenish DLA-owned "retail" materiel 

from DLA supply sources, Army employs DMLSS/Theater Enterprise-Wide Logistics System 

(TEWLS). There are multiple ordering chains used to obtain materiel depending on how DLA 

manages the item. These range from traditional MILSTRIP stock and DVD orders for 

medical NSN items to TVR direct procurements for part number items. However, the 

predominance of support is via the TVR arrangements. TVRs are business processes where 

there is a direct relationship between the customer and the vendor (e.g., customers place 

orders directly with the Prime Vendor or with an Electronic Catalog (ECAT) Vendor). BSM 

receives copies of the transaction between the customer and the vendor in order to maintain 

line item accountability. Under the AMMA process, when the hospital receives the materiel 

they send a receipt transaction back to BSM so the assets are posted on DLA's records as 

the owner, however, DMLSS/TEWLS maintains the accountable record. 

d. DLA RECOMMENDED:

(1) Add price to DLMS 867I 

BSM needs the total cost of the item for billing of customers. The items being issued are nonstandard numbers (local catalog numbers) and DLA will not bill at the standard unit cost but at 

the latest acquisition cost for that specific purchase. This cost may vary per purchase based 

on the contact price at the time the customer places the order with the vendor. This data can 

only be derived from the DMLSS/TEWLS systems and therefore it must be passed to BSM on 

the customer issue transaction (D7B). The AMT segment could be opened for this purpose. 
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(2) Add local catalog ID qualifier 

Issues from AMMA sites may be for a local catalog number and not a NSN. An appropriate 

identification qualifier could be added to REF01 to handle this situation. “Locally Assigned 

Control Number” is being added for this purpose in DLMS 527R, 867I, and 947I. DMLSS local 

catalog numbers can exceed the max of 30 for DS 867I REF02. Accordingly DLA requests that 

REF03 be used for the local catalog identification. 

 e. PROCEDURES. Revise DOD 4000.25-M, DLMS, as follows (changes are identified 

by red, bold, italicized text): 

 (1) Revise DOD 4000.25-M, DLMS, ACRONYMS AND ABBREVIATIONS, to add the 

following new acronyms.

ACRONYM DEFINITION 

AMMA Army Medical Material Agreement 

DMLSS Defense Medical Logistics Standard Support 

TEWLS Theater Enterprise-Wide Logistics System 

TVR Tailored Vendor Relationships 

 (2) Revise DOD 4000.25-M, DLMS, Volume 2, Chapter 14 to add a new paragraph:

C14.2.4. Issue of material from an Army Medical Material Agreement (AMMA) 

site shall include the latest acquisition cost. The items may be issued using local 

catalog identification numbers. 

 (3) Revise DS 867I as shown in the table below:

Item 

# 

Location DS 867I Issue 

Revision 

Reason Federal IC 

Impact

1. DLMS 

Introductory 

Notes 

Added ADC 201

- ADC 201, Revisions to DS 867I to Support 

Requirements for Army Medical Material 

Agreement. 

Identifies DLMS 

Changes included in 

the DLMS Supplement 

No revision 

required 

2. 2/REF01/30 Add new qualifier ‘WF’ with DLMS note:

WF Locally Assigned Control Number 

DLMS note: 1. Defense Medical Logistics 

Standard Support (DMLSS)/Theater EnterpriseWide Logistics System (TEWLS) use to cite their 

Local Catalog Identification which can reference 

multiple prime vendor part numbers for a specific 

site. Always cite the Local Catalog Identification 

value in REF03.

2. DLMS enhancement. See introductory DLMS 

note 5.a. 

To accommodate 

requirement for Local 

Catalog Identification 

No revision 

required 
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Item 

# 

Location DS 867I Issue 

Revision 

Reason Federal IC 

Impact

3. 2/REF03/30 Add new DLMS notes 1, 3 and 4, and 

renumber existing note as 2: 

DLMS Notes: 

1. Use only with REF01 codes CU and WF. 

2. Use with REF01 code CU to identify issue 

category information. 

3. DMLSS/TEWLS use with REF01 code WF 

to identify the Local Catalog Identification. 

4. DLMS enhancement. See introductory 

DLMS note 5.a. 

To accommodate 

DMLSS/TEWLS 

requirement for Local 

Catalog Identification 

No revision 

required 

4. 2/AMT/140 Open AMT segment

DLMS note: 1. Use only for Army Medical 

Material Agreement (AMMA) issues of material. 

2. DLMS enhancement. See introductory 

DLMS note 5.a. 

To accommodate 

AMMA requirement for 

cost information 

Revision 

required 

5. 2/AMT01/140 Add Federal note: Use any code.

Add qualifier ‘JJ’ with DLMS notes.

JJ Cost Basis 

DLMS Note: 1. Use only for AMMA issues of 

material to identify the latest acquisition cost of 

the material. 

2. DLMS enhancement. See introductory 

DLMS note 5.a. Under DLMS the latest 

acquisition cost will be expressed as R9.2. 

To accommodate 

AMMA requirement for 

cost information 

Revision 

required 

6. 2/AMT02/140 Open AMT02 Monetary Amount. To accommodate 

AMMA requirement for 

cost information 

Revision 

required 

 f. DAASC Mapping: Update DAASC mapping to allow DS 867I transactions containing 

the new data to pass edits.

 g. Alternatives: BSM would not be able to support the AMMA processes using DS 

867I without this change and would need to consider non-standard options.

5. REASON FOR CHANGE: BSM requires the latest acquisition cost and local catalog 

identification in DS 867I in order to process AMMA issue transactions. This is DLMS 

enhanced data not conveyed by MILSTRAP Issue (DI Code D7_) transactions.
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6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: BSM and DMLSS/TEWLS will be able to comply with DLMS standards 

for the AMMA issue processes.

b. Disadvantages: N/A.