OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT PROCESS REVIEW 

COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1439, Defense 

Logistics Management Standards 842 Discrepancy Reporting Implementation 

Convention Updates 

 The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

 Addressees may direct questions to Ben Breen, e-mail: DEDSO.SDR@dla.mil. Others 

must contact their designated Process Review Committee representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/. 

 Leigh E. Method, SES 

 Deputy Assistant Secretary of Defense 

 for Logistics 

Attachments:

As stated

cc:

OUSD(C)

DLA J6DS
Attachment, ADC 1439 

Page 1 

Approved Defense Logistics Management Standards Change 1439

Defense Logistics Management Standards 842 Discrepancy Reporting 

Implementation Convention Updates

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Ben Breen, 

Department of Defense Supply Discrepancy Report (SDR) Administrator, email: 

benjamin.breen@dla.mil.

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: Substantive updates made after approved proposed change 

are identified in green highlighting. 

(1) This change updates the following Defense Logistics Management Standard 

(DLMS) Implementation Conventions (ICs) based upon current Defense Logistics Agency

Warehouse Management System (WMS) requirements.

(a) 842A/W Standard Supply Discrepancy Report (SDR), Follow-up, 

Correction, Cancellation, and Reconsideration Request. 

(b) 842A/R Standard Supply Discrepancy Report (SDR) Reply. 

(c) 842C/I Stock Screening Request. 

(d) 842C/R Stock Screening Reply. 

(2) This change also updates the DLMS 842A/W IC Commercial and 

Government Entity (CAGE) code field to be completed with “UNKNW” when missing during 

the receipt process for Wrong Item SDRs. 

b. Background: During the WMS implementation for the Corpus Christi Distribution 

Center these DLMS 842 IC updates/improvements were identified:

(1) Provide clarification on data elements; and

(2) Remove unused data qualifiers.

3. CHANGE IN DETAIL: 

a. Technical Details: Update the four DLMS 842 series ICs as shown in the enclosure. 

b. Revised Transaction Flow: Standard SDR process flow applies.

4. IMPLEMENTATION TARGET: DoD Components must plan for a target implementation 

date not to exceed 2 years.
Attachment, ADC 1439 

Page 2 

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: See enclosure.

b. Automated Information Systems (AIS): At a minimum the following SDR systems 

must make updates: Product Deficiency Reporting and Evaluation Program (PDREP), General 

Service Administration Vision, DLA Distribution Standard System (DSS), Enterprise Business 

System (EBS), and WMS, Army Logistics Modernization Program (LMP), Air Force Security 

Assistance and Cooperation, Air Force Wholesale D035K, and Air Force Integrated Logistics 

System-Supply (ILSS). 

c. Defense Automatic Addressing System (DAAS): DAAS will need to update the 

WebSDR application to ensure the translator aligns with the changes documented in this 

proposal. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: None identified.

b. Non-DLM 4000.25 Publications: No Other publication reported. 

7. ASSUMPTIONS: None identified.

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: No audit information reported. 

a. Notices of Findings and Recommendations (NFR): None identified.

b. Corrective Action Plan (CAP) References: None identified.

c. Other FIAR, Material Weakness, and Audit-Related Information: None 

identified.

9. END-TO-END TESTING REQUIREMENTS: None required.

10. REFERENCES: None identified.

11. APPROVED DLMS CHANGE (ADC) 1439 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. ODASD

(Logistics)

No response. As noted by signed 

PDC.

2. Army Concur. As noted. 

3. Navy Concur with Comment. DEDSO Response:
Attachment, ADC 1439 

Page 3 

Will the below two comments in LQ Position 

1050, code 83, still apply, or will they be 

removed? 

1. Use to identify the condition of the materiel 

as intended for shipment. Applicable to 

condition code discrepancies where the 

condition upon receipt is later specified. 

2. For SQCR, reclassification condition code 

(Condition Code To) is identified using 

Qualifier BG

1. The DLMS notes for 

code 83 and BG are 

correct.

2. Qualifier BG is used 

to signify Condition 

Code TO for SQCRs. 

4. Marine Corps Concur. As noted.

5. Air Force Concur. As noted. 

6. DLA Concur with comment.

1. Will this PDC require changes to DSS? 

2. Will the Military Services be able to send 

and receive stock screening transactions in 2 

years?

DEDSO Response: 

1. This is a business 

decision for DLA as 

DSS is being phased 

out. 

2. DEDSO cannot 

determine if Military 

Services will be able to 

send and received stock 

screenings in two years. 

7. DAAS Concur. As noted. 

8. USASAC Concur. As noted. 

9. USTRANSCOM No response. No impact. As noted.
Enclosure, ADC 1439

Page 1 

Enclosure 

Revise the following DLMS 842-series ICs as shown: 

Additions are shown in bold italics. Significant changes are highlighted in green. Deletions are 

shown by single strikethrough text. 

# Location DLMS 842 A/W (4030)

Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, & 

Reconsideration Request

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1439 to DLMS Introductory Note 6: 

- ADC 1439, DLMS 842 Discrepancy Reporting 

Implementation Convention Updates 

Adds administrative change 

to the introductory notes. 

2. 1/BNR01/0200 Update the DLMS Note as shown:

22 Information Copy 

DLMS Note: Use to indicate SDR is information copy 

dissemination to non-action activities. (Use of this code is 

not comparable to SDR Action Code 1H and 3B which 

informs the action activity that the SDR is provided for 

information only).

Updated as requested by 

WMS Team requirements. 

3. 1/BNR01/0200 Remove Qualifier 28 and DLMS Notes 

28 Query 

DLMS Note: 

 1. Use to indicate a follow-up SDR for status on an open 

SDR. Use only after interim status has been received. 

Requires point of contact information and action date. 

Do not perpetuate data contents from previous 

submission. This type of follow-up may not be treated as 

an original SDR because original unchanged data 

content is not perpetuated. 2. Reserved - not currently 

available. 3. This is a DLMS enhancement for future 

implementation and requires coordination prior to use.

Updated as requested by 

WMS Team requirements. 

4. 1/BNR06/0200 Revise element attributes from “Use” to “Must Use”

C1 Claim Information 

DLMS Note: 

1.Use to indicate transaction reflects a DoD 

WebSDR/SQCR prepared standard SDR transaction. 

Mandatory use for SDR/SQCR Transactions.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

5. 1/N1/1200 Update N1 Segment from “Use” to “Must Use” Updated as required by 

WMS Team requirement. 

This data element is 
Enclosure, ADC 1439

Page 2 

# Location DLMS 842 A/W (4030)

Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, & 

Reconsideration Request

Reason

mandatory for SDR/SQCR 

transactions. 

6. 1/N101/1200 Update DLMS Note for Qualifier 41 as shown:

41 Submitter 

DLMS Note: 

1. Use to identify the DoDAAC of organization 

submitting submitter of the SDR transaction. (The 

customer will be identified as the submitter unless using 

N101 Code Z6 or ZS.) 

2. For Type 5 SQCRs this signifies the storage activity.

Updated as required by 

WMS Team requirement. 

7. 1/PER/1700 Updated PER Segment from “Use” to “Must Use” Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

8. 1/PER01/1700 Add new DLMS Note 2 for Qualifier CB as shown:

CB Changed By 

DLMS Note: 

1.Use to identify the preparing official's information as 

associated with modified SDR/SQCR. 

CZ Claim. 

2. Mandatory data element for SDR/SQCR.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

9. 1/PER01/1700 Update DLMS Note for Qualifier SM as shown:

SM Submitting Contact 

DLMS Note: 

Use to identify submitting contract contact as associated 

with an SDR follow up.

Admin update for a 

misspelled word. Should 

say “contact.”

10. 2/HL03/0100 Add new DLMS Note 2 for Qualifier RP as shown:

RP Report

DLMS Note: 

1.Use in SDR/SQCR transactions to satisfy ANSI syntax 

requirement.

2. Must use for non-serialized UIT items.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

11. 2/LIN/0200 Update LIN Segment from “Use” to “Must Use” Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 
Enclosure, ADC 1439

Page 3 

# Location DLMS 842 A/W (4030)

Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, & 

Reconsideration Request

Reason

12. 2/LIN/0200 Update Segment level DLMS Note as shown:

DLMS Note: 

1. For SQCR, must use this segment to cite the National 

Stock Number, when available, or other primary materiel 

identification. 

2. Use remaining LIN segment to further identify an item.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

13. 2/DTM/0600 Update DTM Segment from “Use” to “Must Use” Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

14. 2/REF/0700 Update REF Segment from “Use” to “Must Use” Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

15. 2/REF/0700 Update Segment level DLMS Note as shown:

DLMS Note: 

Must use to identify the requisition document number. 

Use multiple repetitions as needed to identify additional 

reference numbers associated with a discrepancy.

Administrative correction.

16. 2/REF01/0700 Add new DLMS Note 2 for Qualifier 87 as shown:

87 Functional Category 

DLMS Note: 

1.Use to identify the type of SDR. Select one of the 

following: S (Shipping/Item), P (Packaging), or D 

(Dual Action). 

2. Must use if BNR01=00.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

17. 2/LQ01/1050 Update the DLMS Note for Qualifier EZ.

EZ Type Inspection Code

DLMS Note: 

For SQCR must use to indicate type of inspection. 

C= Visual (COSIS) Inspection 

F=Safety of Flight (SOF) Inspection (includes Aviation 

Safety Action Message (ASAM) 

M=Manually Created Type 5 

P=Special Inspection at Single Location 

Q=Quality Related Inspection 

R=Reimbursement Special Inspection

Adding Type Code “M” to 

the list of Inspection Type 

Codes for use with SQCR. 
Enclosure, ADC 1439

Page 4 

# Location DLMS 842 A/W (4030)

Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, & 

Reconsideration Request

Reason

S=Shelf life Inspection

U=Safety of Use Inspection 

X=Critical Safety Item (CSI) Inspection 

Z=Suspect Counterfeit Inspection

18. 2/N101/2800 Update to the DLMS Note as shown:

HA Owner

DLMS Note: 

1. Do not use until new ADC authorizes use. 

2. Use as applicable to identify the materiel owner by RIC. 

Must use for storage activity SDRs

(Document Type 8, 9, R, A, N, and P) and SQCR (Type 5). 

3. For DLA Disposition Services prepared SDRs 

(Document Type D), use to identify DLA Disposition 

Services as the owner for materiel turn-ins with the 

exception of materiel that was not accepted. For 

this situation, the owner may be left blank and the original 

owner of the materiel will be understood to be 

the current owner. 

4. Delayed implementation. Use Code SUS Supply Source 

for owner identification pending 

implementation of ADC 1126 no later than 2018.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

19. 2/N101/2800 Update to the DLMS Note as shown:

KA Item Manager 

DLMS Note: 

1. Do not use until new ADC authorizes use. 

2.Use as applicable to identify the item manager by RIC. 

Must use for use for storage activity SDRs 

(Document Type 8, 9, R, A, N, and P). 

3. Delayed implementation. Use Code SUS Supply Source 

for manager identification pending 

implementation of ADC 1126 no later than 2018.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR/SQCR 

transactions. 

20. 2/N101/2800 Update the existing DLMS note as shown:

SU Supplier/Manufacturer 

DLMS Note: 

1. Use with REF01 XB to identify the name or CAGE code 

of the manufacturer of the incorrect (wrong) 

item received. This is a mandatory entry associated with 

the part number field incorrect. CAGE value 

may be “UNKNW”zero-filled to satisfy application edit 

rules.

Updated as discussed on 

4/13/23 SDR 

Implementation Team 

Meeting. 
Enclosure, ADC 1439

Page 5 

# Location DLMS 842 A/W (4030)

Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, & 

Reconsideration Request

Reason

2. For SU: WebSDR field length = 5 for CAGE; 20 if clear 

text is used.

21. 2/LQ01/3340 Add new DLMS Note 2 for Qualifier 83 as shown:

83 Supply Condition Code

DLMS Note: 

1.Use to identify the condition of the discrepant materiel. 

2.Use for all SDR document types except Type 5- SQCR.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR 

transactions. 

 

22. 2/LQ01/3340 Add new DLMS Note 2 and 3 for Qualifier BG as shown:

BG Condition 

DLMS Note: 

1.Use to identify the Supply Condition Code of the 

incorrect (wrong) item received. 

2. Only used when a W discrepancy code is used. 

3. Not used for SDR Document Type 5 - SQCR.

Updated as required by 

WMS Team requirement. 

This data element is 

mandatory for SDR 

transactions. 

# Location DLMS 842 A/R (4030)

Standard Supply Discrepancy Report (SDR) Reply

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1439 to DLMS Introductory Note 4: 

- ADC 1439, DLMS 842 Discrepancy Reporting 

Implementation Convention Updates 

Adds administrative 

change to the introductory 

notes. 

2. 2/LQ01/1050 Revise Data Element level DLMS Note 2 as shown:

Code List Qualifier Code 

Description: Code identifying a specific 

industry code list 

DLMS Note: 

1. The following codes are authorized. 

2. For SQCR (Type 5), use Code: BG, HA, HD and 

83. Add Type 5.

Updated as requested by 

WMS Team 

requirements. 

3. 2/NTE02/3500 Revise DLMS Note 1 as shown:

Description: A free-form description to

clarify the related data elements and its

content 

DLMS Note: 

1. Use multiple repetitions of NTE, with up to 80 positions for 

each line. For AES, WebSDR field length = 750800; For 

TPO, WebSDR field length = 500800.

2. Special characters are not allowed

Updated as requested by 

WMS Team 

requirements. 
Enclosure, ADC 1439

Page 6 

# Location DLMS 842 A/R (4030)

Standard Supply Discrepancy Report (SDR) Reply

Reason

except as identified. Valid characters are:

@ # $ ( ) - = + , / \ [ ] : . and ?

# Location DLMS 842 C/I (4030)

Stock Screening Request

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1439 to DLMS Introductory Note 3: 

- ADC 1439, DLMS 842 Discrepancy Reporting 

Implementation Convention Updates 

Adds administrative 

change to the introductory 

notes. 

2. 1/N103/1200 Add New Qualifier 10:

10 Department of Defense Activity Address Code 

(DODAAC) 

Adding DoDAAC for TO 

and FROM routing 

# Location DLMS 842 C/R (4030)

Stock Screening Reply

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1439 to DLMS Introductory Note 3: 

- ADC 1439, DLMS 842 Discrepancy Reporting 

Implementation Convention Updates 

Adds administrative 

change to the introductory 

notes. 

2. 1/BNR06/0200 Remove Qualifier G3 and DLMS Notes as shown:

G3 Confirmation Response 

DLMS Note:

1. Use to identify a stock screening reply.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

No longer used by DLA 

in the DLMS 842C/R 

Stock Screening Reply 

transaction. 

3. 1/N101/1200 Remove Qualifier HA and DLMS Notes as shown:

HA Owner

DLMS Note:

1. Use to identify materiel owner to which the Stock 

Screening Reply is addressed.

2. Refer to ADC 1045; target implementation 1Q FY 2017.

No longer used by DLA 

in the DLMS 842C/R 

Stock Screening Reply 

transaction. 

4. 1/N103/1200 Add New Qualifier 10:

10 Department of Defense Activity Address Code 

(DODAAC)

Adding DoDAAC for TO 

and FROM routing