DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8 7 25 JOH N J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 2206Q-622 1 

June 15,2015 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Administrative Approved Defense Logistics Management Standards (DLMS) 

Change (ADC) 1099, Realignment and Revalidation of Installation Closure 

Procedures in DLM 4000.25, Volume 2 and DLM 4000.25-1 (Supply) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management Standards, and DLM 4000.25-1 , Military Standard Requisitioning and Issue 

Procedures (MILSTRIP), is approved for implementation. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 703-

767-0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil, or Ms. Heidi Daverede, DOD 

MILSTRIP Alternate, 703-767-5111 ; DSN 427-5111 , e-mail: heidi.davcrcdc@dla.mil. Others 

may contact their Component designated Supply PRC representative available at: 

https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

Director 

Defense Logistics Management 

Standards Office 
Attachment, ADC 1099

Page 1

ADC 1099

Realignment and Revalidation of Installation Closure Procedures in DLM 

4000.25, Volume 2 and DLM 4000.25-1

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Logistics 

Management Standards Office, 703-767-5111 

2. FUNCTIONAL AREA: Supply

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System, Volume 2

b. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

c. ADC 1132, Implementation of Mass/Universal Cancellation Procedures under the 

DLMS and Administrative Realignment of Procedures in DLM 4000.25, Volume 2 and DLM 

4000.25-1, dated June 15, 2015.

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change administratively aligns DLM 4000.25, 

Volume 2, Chapter 15 with its companion chapter in DLM 4000.25-1, MILSTRIP, Chapter 10. 

b. Background:

(1) This is a change in a series of DLMS changes to update DLM 4000.25, 

Volume 2 requisitioning and issue procedures to align with the companion procedures in DLM 

4000.25-1. Once all the DLM 4000.25-1 chapters are fully aligned into DLMS Volume 2, then 

DLM 4000.25-1 will be cancelled. At that time, DLM 4000.25, Volume 2 will serve as the 

single guidance for requisitioning and issue procedures, business rules, data standards, and 

transaction formats.

(2) DLM 4000.25-1, Chapter 10 outlines procedures associated with Installation 

Closure using legacy MILSTRIP 80 record position formats. DLM 4000.25, Volume 2, Chapter 

15 outlines DLMS enhanced procedures for Installation Closure using DLMS formats (X12 

Electronic Data Interchange (EDI) and eXtensible Markup Language(XML)).

(3) ADC 1132 documented procedures to implement a fully systemic solution for 

processing mass and universal cancellations and the associated DLMS enhancements. 

c. Approved Change in Detail:

(1) DLMS compliant systems will be updated to utilize the approved procedures 

and standard DLMS transactions identified in ADC 1132 (see Reference 3.c.) to facilitate 

installation closure actions.
Attachment, ADC 1099

Page 2

(2) Update DLM 4000.25 and DLM 4000.25-1 so that installation closure 

procedures are aligned between the two manuals.

d. Revisions to DLM 4000.25 Manuals:

(1) Update Chapter 15 to DLM 4000.25, Volume 2 to align with DLM 4000.25-

1, Chapter 10. See Enclosure 1.

(2) Update Chapter 10 of DLM 4000.25-1 MILSTRIP to align with DLM 

4000.25, Volume 2, Chapter 15. See Enclosure 2.

(3) Update Table of Contents of DLM 4000.25-1, Chapter 10, Paragraph C10.5 

heading to read as follows: 

“C10.5. PROCEDURES FOR THE INVENTORY CONTROL POINT/INTEGRATED 

MATERIEL MANAGER”

e. Transaction Flow: There are no changes to transaction flows as a result of this 

DLMS change.

f. Alternatives: Continue maintaining two separate manuals requiring the reader to 

review both the DLM 4000.25-1 MILSTRIP manual for the core procedures, as well as DLM 

4000.25 Volume 2 for the DLMS enhanced procedures. This is not a viable alternative, as it is 

prone to errors in interpretation and labor intensive to maintain two sets of manuals.

5. REASON FOR CHANGE: Consolidate installation closure procedures into a single 

location and align both the DLMS and MILSTRIP manuals so that eventually the MILSTRIP 

manual can be cancelled, with the Defense Logistics Management Standards manual serving as 

the single source for installation closure procedures.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Single source for documenting installation closure procedures.

b. Disadvantages: There are no disadvantages.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change does not 

require any additional system changes, beyond those already required under ADC 1132.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: There is no cost/impact to systems.

9. IMPACT:

a. New and Changes to DLMS Data Elements: There are no new or changes to 

DLMS data elements required by this realignment.

b. Automated Information Systems (AIS)/DLA Transaction Services: No impact.
Attachment, ADC 1099

Page 3

c. Non-DLA Logistics Management Standards Publications: Components should 

update their local procedures to ensure consistency with installation closure procedures 

documented in DLM 4000.25 and DLM 4000.25-1. 
DLM 4000.25, Volume 2, Month XX, 201X

Change 6

Enclosure 1, ADC 1099

Page 1

Enclosure 1

A. Update Chapter 15 to DLM 4000.25, Volume 2. Removed text is identified by double 

strikethroughs. New text is annotated with red, bold, italics. 

C15. CHAPTER 15

INSTALLATION CLOSURE PROCEDURES

C15.1. GENERAL. 

C15.1.1. Purpose. This chapter provides procedures and specifies timeframes 

for installation closures. They are intended to systematically curtail supply support, 

transfer mission-essential materiel, transfer excess materiel that is no longer required, 

and redirect mission-essential requisitions for or from activities affected by installation 

closures. Included are procedures for reporting all installation-owned property not to be 

transferred with the mission to new location(s).

C15.1.2. Transactions. This chapter addresses the procedures and 

applicable transactions relevant to installation closures. See the Defense 

Logistics Management Standards Office Website for available formats: 

www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp. The corresponding 

MILSTRIP legacy 80 record position transaction functionality is also provided for 

ease of interpretation by DLMS users and to support those working in a legacy 

environment. In addition to the listed MILSTRIP legacy transactions, the DLMS 

formats may incorporate functionality to support Component-unique transactions 

as noted in the implementation convention.

C15.1.2.1. The Requisition Cancellation Transaction is identified by the 

DLMS 869C by beginning segment (1/BSI08/020 Code AC). This transaction 

provides the functionality of MILSTRIP legacy DIC AC1, AC2, AC3, AC4, AC5.

C15.1.2.2. The Request for Mass Cancellation of Requisitions 

Transaction is identified by the DLMS 869C by beginning segment (1/BSI08/020 

Code AC and 1/BSI09/020 Code AW).1 This transaction provides the functionality 

of the MILSTRIP Mass Cancellation Message (See Appendix 6.23). There is no 

MILSTRIP legacy DIC equivalent. 

C15.1.2.3. The Request for Universal Cancellation of Requisitions 

Transaction is identified by the DLMS 869C by beginning segment (1/BSI08/020 

 1 Mass cancellation and follow-on transactions are DLMS enhancements. Refer to ADC 1132. 

Delayed implementation authorized.
DLM 4000.25, Volume 2, Month XX, 201X

Change 6

Enclosure 1, ADC 1099

Page 2

Code AC and 1/BSI09/020 Code C).2 This transaction provides the functionality of 

the MILSTRIP Universal Cancellation Message (See Appendix 6.23). There is no 

MILSTRIP legacy DIC equivalent.

C15.1.2.4. The Customer Asset Report (Stock Numbered Items) 

Transaction is identified by the DLMS 180M by beginning segment (1/BGN07/20 

Code FT) and baseline item data (1/BLI01/10 Code FS). This transaction provides 

the functionality of MILSTRIP legacy DIC FTE.

C15.1.2.5. The Reply to Customer Asset Report Transaction is identified 

by the DLMS 870M by beginning segment (1/BSR01/20 Code 7) and industry code 

(2/LQ01/145 Code 0 citing FTR). This transaction provides the functionality of 

MILSTRIP legacy DIC FTR.

C15.1.2.6. The Disposal Release Order (DRO) Transaction is identified 

by the DLMS 940R by beginning segment (1/W0506/0200 Code NE). This 

transaction provides the functionality of MILSTRIP legacy DIC A5J.

C15.2. APPLICABILITY AND SCOPE. These procedures and timeframes apply to all 

DoD installations, both Continental U.S. (CONUS) and Outside the Continental U.S. 

(OCONUS); DoD tenant and satellite activities; DoD inventory control points (ICP); and

DoD integrated materiel managers (IMM); and to GSA activities processing reports for 

materiel no longer required as a result of an installation closure.

C15.3. EXCLUSIONS. In addition to the exclusions cited in Chapter 11, the 

procedures in this chapter do not apply to the following:

C15.3.1. bulk petroleum;

C15.3.2. inter-departmental and intra-departmental purchasing operations;

C15.3.3. forms and publications; (However, use the DLMS 511R, Requisition 

when submitting requirements for these items to GSA and Navy. See Chapter 4 for 

requisitioning procedures.)

C15.3.4. communications security (COMSEC) equipment, COMSEC aids (keying 

materiel), and all items including classified components, individual elements, and repair 

parts that are classified and designated “crypto”, or that are normally handled through

crypto channels; 

C15.3.5. coal and coke; 

C15.3.6. related personal property reportable to GSA as a part of a real estate 

package. Related personal property is classified as any property that is:

 2 Universal cancellation and follow-on transactions are DLMS enhancements. Refer to ADC 1132. Delayed 

implementation authorized.
DLM 4000.25, Volume 2, Month XX, 201X

Change 6

Enclosure 1, ADC 1099

Page 3

C15.3.6.1. an integral part of real property or is related to, designed for, or 

specially adapted to the functional or productive capacity of the real property and 

removal of this personal property would significantly diminish the economic value of the

real property. Normally, common use items, including, but not limited to, general 

purpose furniture, utensils, office machines, office supplies, or general purpose vehicles 

are not considered to be related personal property;

C15.3.6.2. determined by GSA to be related to the real property; 

C15.3.7. installed property (Class II Plant Property); 

C15.3.8. real property; 

C15.4. INSTALLATION CLOSING PROCEDURES

C15.4.1. Stratification of Inventory

C15.4.1.1. Installation Procedures. Do an inventory of all installation-owned 

property upon receipt of a confirmed closure date. The inventory shall will include, but 

not be limited to, nonconsumable items (recoverable/capitalized assets and assets on 

table of allowances) and consumable items (assets on working capital fund records). 

Each designated account shall must maintain its identity. Stratify an the inventory 

applicable to each designated account into three classes of property:

C15.4.1.1.1. Mission-essential and is to be transferred to a new location 

with the mission.

C15.4.1.1.2. Not mission-essential but is required for local operations 

during the period prior to closure.

C15.4.1.1.3. Excess to Materiel that is no longer required for

operational needs.

C15.4.1.2. Tenant and Satellite Activities. Each tenant and/or satellite 

activity having custody of installation-owned property shall must return that property to 

the installation. Accountable records shall show must reflect the returns. Use 

procedures in subparagraph C15.4.1.1 to inventory and stratify tenant-owned and 

satellite-owned property.

C15.4.1.3. Working Capital Fund. Relocate the DoD Component managed 

working capital fund items with the mission, if mission-essential, or redistribute within

the DoD Component working capital funds. Relocate IMM items with the mission, if 

mission-essential, or report to the IMM for disposition instructions.
DLM 4000.25, Volume 2, Month XX, 201X

Change 6

Enclosure 1, ADC 1099

Page 4

C15.4.2. In-Process Requisitions

C15.4.2.1. Initial Requisition Review. Simultaneously with doing the 

inventory, do a review of the installation requisitions. Identify requisitions that shall will

be:

C15.4.2.1.1. continued for shipment to the unit's relocation site;

C15.4.2.1.2. continued for operational requirements until closure;

C15.4.2.1.3. canceled as excess to if materiel is no longer required 

for operational needs. Do Cancellations will be performed by single-line cancellation 

if time permits. See Chapter 4 for requisition cancellation procedures.

C15.4.2.2. Sixty-Day Review. Sixty calendar days prior to closure date, 

review all requisitions again for need. If required, identify requisitions for shipment to 

the relocation site. Use single-line requisition cancellation procedures to cancel 

requisitions not required. When time is insufficient to effect single-line cancellations, 

use the mass or universal cancellation procedures under Chapter 27. Universal 

cancellation procedures do not provide for continuation of requisitions for 

shipment to a new location site.

C15.4.3. Disposition of Inventory

C15.4.3.1. Time-Phased Closing Schedule. The activity being closed shall

will develop a time-phased schedule to transfer mission-essential property to the new 

mission location(s). The schedule shall will plan the movement of property at the 

earliest date without impeding the impairing mission capability prior to the transfer. 

Transfer mission-essential property to the new location(s) after transfer of the mission 

only in those circumstances where mission-essential items are required, up to and 

including the last day prior to mission transfer.

C15.4.3.2. Review of Non-Mission-Essential Items. In actions involving an

installation closure, review and process all items not non-mission-essential items under 

the provisions of DoD Directive 5410.12, Economic Adjustment Assistance to DefenseImpacted Communities, July 5, 2006. Begin initial review of installation-owned items 

under the provision of DoD Directive 5410.12 immediately upon completion of the 

inventory, including items identified as excess no longer required and items identified 

as being necessary for operation of the installation prior to closure. Using these item 

lists as the basis, make preliminary identification of related personal property as defined 

by the DoD Directive 5410.12.

C15.4.3.3. Review of Host Country Agreements. In actions involving the

closure of OCONUS installations, review and process all items that are not missionessential and/or items that will not be transferred with the activity under agreements 

between the United States and the host country. Begin the review immediately upon 

completion of the inventory, including those items identified as necessary for 

installation operations of the installation prior to closure.
DLM 4000.25, Volume 2, Month XX, 201X

Change 6

Enclosure 1, ADC 1099

Page 5

C15.4.3.4. Reporting Excess Materiel. Immediately upon completion of 

the inventory and, if time permits, not less than six months prior to the announced date 

of closure, report to the appropriate ICP/IMM under Chapter 11 Materiel Returns 

Program procedures all property identified as excess to needs of no longer needed 

by the installation and not included in the preliminary list of related personal property to 

the appropriate ICP/IMM under Chapter 11 procedures. Do not report excess 

property to GSA under Chapter 11 procedures; GSA managed materiel should be 

redistributed per Service guidance, or alternatively, revert to normal 

reutilization/transfer/ donation processes.

C15.4.3.5. Property Stratification of Property for Installation Operations. 

Stratify all property that is not mission-essential, but is required to operate the 

installation for all or a portion of the time remaining until closure and is not included in 

the preliminary list of related personal property. Stratify items in date order when they 

will become excess to operational needs. Sixty calendar days prior to the date that 

each item will becomes excess, report the items to the ICP/IMM under Chapter 11

procedures.

C15.4.3.6. Reporting Personal Property Items. Report items identified as 

related personal property (See C15.3.6.) to the ICP/IMM using the Customer Asset 

Report (DLMS 180M) Customer Asset Report, and indicate cite Project Code 3QQ. 

Project Code 3QQ informs the ICP/IMM that the item has been placed on the 

preliminary inventory of related personal property designated to be transferred to the 

local community at the time of installation closure. If there is a DoD requirement, delete 

the item(s) from the inventory of related personal property. Do not report related 

personal property to GSA under Chapter 11 materiel returns program (MRP)

procedures.

C15.4.3.7. Processing Excess Materiel. When items that have been 

reported to ICPs/IMMs as excess no longer needed under the above guidance and 

Chapter 11 procedures, and for which the ICPs/IMMs have indicated a requirement, 

process those items shall be processed using ICP/IMM materiel returns instructions.

C15.4.3.8. Excess Item Disposal. Dispose of All items reported to the 

ICPs/IMMs as excess no longer needed, and items for which the ICPs/IMMs have

provided a Reply to Customer Asset Report (DLMS 870M) citing with Supply Status

Code TC, plus items that are not reportable to ICPs/IMMs (e.g., locally purchased nonnational stock number (NSN) items) will be disposed under DoD Component 

procedures. All items identified as related personal property (See C15.3.6.) and for 

which there is no DoD requirement, shall will remain with the installation.

C15.4.3.9. Inactive NSNs. Distribution centers having obsolete or inactive 

coded NSNs on record, that are (items without an accompanying active item manager 

in FLIS)record, shall will locally prepare a disposal release order (DRO), (DLMS 940R)

citing Utilization Code M.
DLM 4000.25, Volume 2, Month XX, 201X

Change 6

Enclosure 1, ADC 1099

Page 6

C15.5. PROCEDURES FOR THE INVENTORY CONTROL POINT/INTEGRATED 

MATERIEL MANAGER

C15.5.1. ICPs/IMMs shall will process a DLMS 180M customer asset reports 

(DLMS 180M) received for property received resulting from installation closure using 

Chapter 11 procedures. ICPs/IMMs shall will not direct the return of related personal 

property identified by Project Code 3QQ unless the item is required to meet an 

approved force acquisition objective and/or approved pre-positioned war reserve 

requirement.

C15.5.2. When appropriate, ICPs/IMMs shall will direct disposal of materiel 

resulting from base realignment and closure (BRAC) under Chapter 4 16 procedures for 

directing materiel to DLA Disposition Services. The resulting DRO (DLMS 940R) shall

will contain cite Utilization Code M.
DLM 4000.25-1, Month XX, 201X

Change 5

Enclosure 2, ADC 1099

Page 1

Enclosure 2

A. Update Chapter 10 to DLM 4000.25-1. Removed text is identified by double strikethroughs. 

New text is annotated with red, bold, italics. 

C10. CHAPTER 10

INSTALLATION CLOSURE PROCEDURES

C10.1. GENERAL

C10.1.1. Purpose. This chapter provides procedures and specifies timeframes to 

be used for installation closures. These procedures They are intended to systematically 

curtail supply support, transfer mission-essential materiel, transfer materiel that is no 

longer required, and redirect mission-essential requisitions for or from activities affected 

by installation closures. Included are procedures for reporting all installation-owned 

property that will not to be transferred with the mission to the new location(s) are 

included.

C10.1.2. Transactions. This chapter addresses the procedures associated 

with the following MILSTRIP legacy 80 record position transactions.

C10.1.2.1. The Requisition Cancellation Transaction is identified by the 

DIC AC1, AC2, AC3, AC4, and AC5.

C10.1.2.2. The Request for Mass Cancellation of Requisitions is 

identified by the MILSTRIP Mass Cancellation Message (See Appendix 1.23). 

There is no DIC equivalent.

C10.1.2.3. The Request for Universal Cancellation of Requisitoins is 

identified by the MILSTRIP Universal Cancellation Message (See Appendix 1.23). 

There is no MILSTRIP DIC equivalent.

C10.1.2.4. The Customer Asset Report (Stock Numbered Items) 

Transaction is identified by the DIC FTE.

C10.1.2.5. The Reply to Customer Asset Report Transaction is identified

by the DIC FTR. 

C10.1.2.6. The Disposal Release Order is identified by the DIC A5J. 

C10.2. APPLICABILITY AND SCOPE. These procedures and timeframes are 

applicable to all DoD installations, both Continental U.S. (CONUS) and Outside the 

Continental U.S. (OCONUS); DoD tenant and satellite activities; DoD inventory control 

points (ICP); and DoD integrated materiel managers (IMM) and to General Services 
DLM 4000.25-1, Month XX, 201X

Change 5

Enclosure 2, ADC 1099

Page 2

Administration (GSA) activities processing reports for materiel that is no longer required 

as a result of an installation closure.

C10.3. EXCLUSIONS. In addition to the exclusions cited in Chapter 1, Paragraph 

C1.4. and Chapter 9, Paragraph C9.3., these procedures in this chapter do are not 

applicable apply to the following:

C10.3.1. bulk petroleum;

C10.3.2. inter-Departmental and intra-Departmental purchasing operations;

C10.3.3. forms and publications;

C10.3.4. communications security (COMSEC) equipment, COMSEC aids 

(keying materiel), and all items including classified components, individual 

elements and repair parts that are classified and designated “crypto”, or are 

normally handled through crypto channels;

C10.3.5. coal and coke;

C10.3.6. related personal property that can be reportable to GSA as a part of a 

real estate package. Related personal property is classified as any property that is:

C10.3.6.1. an integral part of real property or is related to, designed for, or 

specially adapted to the functional or productive capacity of the real property and 

removal of this personal property would significantly diminish the economic value of the 

real property. Normally, common use items including, but not limited to, general 

purpose furniture, utensils, office machines, office supplies, or general purpose vehicles 

are not considered to be related personal property;

C10.3.6.2. determined by the GSA Administrator to be related to the real 

property;

C10.3.7. installed property (Class II Plant Property);

C10.3.8. real property.

C10.4. INSTALLATION CLOSING PROCEDURES

C10.4.1. Stratification of Inventory

C10.4.1.1. Installation Procedures. Do an inventory of all installation-owned 

property shall be conducted as soon asupon receipt of a confirmed closure date is 

announced. The inventory shall will include, but not be limited to, nonconsumable 

items (recoverable/ capitalized assets and assets on table of allowances) and 

consumable items (assets on working capital fund records). Each designated account 

shall must maintain its identity. Stratify the inventory applicable to each designated 

account shall be stratified into three classes of property:
DLM 4000.25-1, Month XX, 201X

Change 5

Enclosure 2, ADC 1099

Page 3

C10.4.1.1.1. Mission-essential and is to be transferred to a new location 

with the mission.

C10.4.1.1.2. Not mission-essential but is required for local operations 

during the period prior to closure.

C10.4.1.1.3. Materiel that is no longer required for operational needs.

C10.4.1.2. Tenant and Satellite Activities. Each tenant and/or satellite 

activity having custody of installation-owned property shall must return that property to 

the installation. Accountable records shall must reflect the returns. Use procedures in 

subparagraph C10.4.1.1 to inventory and stratify tenant-owned and satellite-owned 

property shall be inventoried and stratified as described in Subparagraph C10.4.1.1. 

C10.4.1.3. Working Capital Fund. Relocate the DoD Component

Service/Agency (S/A) managed working capital fund items shall be relocated with the 

mission, if mission-essential, or redistributed within the S/A DoD Component working 

capital fund. Relocate IMM items shall be relocated with the mission, if mission 

essential, or reported to the IMM for disposition instructions.

C10.4.2. In-Process Requisitions

C10.4.2.1. Initial Requisition Review. Simultaneously with doing the 

inventory, do a review of installation requisitions shall be conducted simultaneously 

with performing the inventory. Identify requisitions that shall will be identified as 

those that shall be:

C10.4.2.1.1. continued for shipment to the unit’s relocation site;

C10.4.2.1.2. continued for operational requirements until closure;

C10.4.2.1.3. cancelled if materiel that is no longer required for 

operational needs and shall be canceled. Cancellations shall will be performed by 

single-line cancellation if time permits. See Chapter 2 for requisition cancellation 

procedures.

C10.4.2.2. Sixty-Day Review. Sixty calendar days prior to closure date, 

review all requisitions shall be reviewed again for need. If required, the identify

requisitions shall be identified for shipment to the relocation site. Use single-line 

requisition cancellation procedures to cancel requisitions that are not required

shall be canceled using single line cancellation procedures. When time is insufficient to 

effect single-line cancellations, use the mass or universal cancellation procedures 

under Chapter 8 shall be utilized. Mass Universal cancellation procedures do not 

provide for continuation of requisitions for shipment to a new location site.
DLM 4000.25-1, Month XX, 201X

Change 5

Enclosure 2, ADC 1099

Page 4

C10.4.3. Disposition of Inventory

C10.4.3.1. Time-Phased Closing Schedule. The activity being closed shall

will develop a time-phased schedule to transfer mission-essential property to the new 

mission location(s). The schedule shall will plan the movement of such property at the 

earliest possible date without impairing mission capability prior to the transfer. Transfer

mission-essential property shall be transferred to the new location(s) after transfer of 

the mission only in those circumstances where mission-essential items are required, up 

to and including the last day prior to the mission transfer.

C10.4.3.2. Review of Non-Mission-Essential Items. In actions involving an 

installation closure, review and process all non-mission-essential items shall be 

reviewed and processed under the provisions of DoD Directive 5410.12, “Economic 

Adjustment Assistance to Defense-Impacted Communities”, July 5, 2006. The Begin

initial review of installation-owned items under the provision of DoD Directive 5410.12 

shall begin immediately upon completion of the inventory, including items identified as 

no longer required and items identified as being necessary for operation of the 

installation prior to closure. Using these item lists as the basis, The make

preliminary identification of related personal property as defined by DoD Directive

5410.12 shall use these item lists as the basis.

C10.4.3.3. Review of Host Country Agreements. In actions involving the 

closure of OCONUS installations, review and process all items that are not missionessential and/or items that will not be transferred with the activity shall be reviewed and 

processed under agreements between the United States and the host country. Begin

the review shall begin immediately upon completion of the inventory, including those

items identified as necessary for installation operations prior to closure.

C10.4.3.4. Reporting Excess Materiel. Immediately upon completion of the 

inventory and, if time permits, not less than six months prior to the announced date of 

closure, report to the appropriate ICP/IMM under Chapter 9 procedures all property 

that has been identified as no longer needed by the installation and that is not included 

in the preliminary list of related personal property shall be reported to the appropriate 

ICP/IMM under procedures specified in Chapter 9. Do not report excess property to 

GSA under Chapter 9 procedures; disposition of property that would normally 

apply to GSA should be redistributed per Service guidance, or alternatively, 

revert to normal excess/surplus/donation processes.

C10.4.3.5. Stratification of Property for Installation Operations. Stratify 

all property that is not mission-essential, but that is required to operate the installation 

for all or a portion of the time remaining until closure, and that is not included in the 

preliminary list of “related personal property”. shall be stratifiedStratify items in date

order when they will of the dates that the items shall become excess to operational 

needs. Sixty calendar days prior to the date that each item shall becomes excess, 

report the items shall be reported as excess to the ICP/IMM under Chapter 9

procedures specified in Chapter 9.
DLM 4000.25-1, Month XX, 201X

Change 5

Enclosure 2, ADC 1099

Page 5

C10.4.3.6. Reporting Personal Property Items. Report items identified as 

related personal property (Subparagraph See C10.3.6.) shall be reported to the 

ICP/IMM using the Customer Asset Report Document Identifier Code (DIC) FTE), 

customer asset report, and cite Project Code 3QQ in rp 57-59. The Project Code 3QQ 

informs the ICP/IMM that the item has been placed on the preliminary inventory of 

related personal property that is designated to be transferred to the local community at 

the time of installation closure. If there is a DoD requirement, delete the item(s) shall 

be deleted from the inventory of related personal property. Do not report related

personal property shall not be reported to GSA under materiel returns program (MRP) 

procedures.

C10.4.3.7. Processing Excess Materiel. When items that have been 

reported to ICPs/IMMs as no longer needed under the above guidance and Chapter 9

procedures contained in Chapter 9 and for which the ICPs/IMMs have indicated a 

requirement, shall be processed those items using ICP/IMM materiel return 

instructions.

C10.4.3.8. Excess Item Disposal. All items that have been reported to the 

ICPs/IMMS as no longer needed and for which the ICPs/IMMs have provided a Reply 

to Customer Asset Report (DIC FTR) citing TC Supply Status Code TC, plus items 

that are not reportable to ICPs/IMMs (for examplee.g., locally purchased non-national 

stock number (NSN) items) shall will be disposed under S/A DoD Component

procedures. All items that are identified as related personal property (See 

subparagraph C10.3.6.) and for which there is no DoD requirement shall will remain 

with the installation.

C10.4.3.9. Inactive NSNs. Distribution centers having obsolete or inactive 

coded NSNs on record, that are (items without an accompanying active item manager 

record), shall will locally prepare a disposal release order (DRO) (DIC A5J) with citing 

Utilization Code M in the first position of the document number serial number (rp 40) 

for disposal action.

C10.5 PROCEDURES FOR THE INVENTORY CONTROL POINT/INTEGRATED 

MATERIEL MANAGER

C10.5.1. ICPs/IMMs shall will process customer asset reports (DIC FTEs) for 

property received as a result of resulting from installation closure using Chapter 9 

procedures contained in Chapter 9. ICPs/IMMs shall will not direct the return of related 

personal property identified by Project Code 3QQ unless the item is required to meet an 

approved force acquisition objective (AFAO) and/or approved prepositioned war reserve 

requirement (PWRR).

C10.5.2. When appropriate, ICPs/IMMs shall will direct disposal of materiel 

resulting from base realignment and closure (BRAC) under DLM 4000.25, Volume 2, 

Chapter 16 guidance and procedures contained in Chapter 3 for directing materiel to 

DLA Disposition Services. The resulting DRO (DIC A5J) shall will contain cite 

Utilization Code M in the first position of the document number serial number (rp 40).