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TERM‐QUANTITY SALE OF ELECTRONIC SCRAP IN CONTINENTAL UNITED STATES LOCATIONS

DLA Disposition Services

  

TECHNICAL PROPOSALS STEP 1 OF 2

RFTP NO. 8124

REQUIREMENTS AND CRITERIA FOR TECHNICAL PROPOSALS

PROPOSAL RECEIPT DEADLINE: 1:00 pm EST 16 March 2020
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TERM SALE OF ELECTRONIC SCRAP AT LOCATIONS NATIONWIDE 

REQUIREMENTS AND CRITERIA FOR TECHNICAL PROPOSAL AND BID

TABLE OF CONTENTS

1. EXECUTIVE SUMMARY         Page 3

2. REQUIREMENTS AND CRITERIA FOR  

TECHNICAL PROPOSALS           Page 4

a. FORMAT                               Page 4

b. EXECUTIVE SUMMARY         Page 5

c. OPERATIONAL PLAN         Page 5

i. Procedures Demonstrating Capability    Page 5

ii. Removal and Facility/Storage     Page 5

iii. Safety Procedures, Licenses and Permits    Page 6

iv. Accountability         Page 6

v. Software           Page 6

vi. Internal Controls         Page 6

vii. Post‐Award Period and Phase‐In Period    Page 6

3. BUSINESS PLAN           Page 7

a. Management and Organization       Page 7

b. Project Organization         Page 7

c. Key Personnel and Staffing       Page 7

d. Risk Factors           Page 7

e. Financial Plan           Page 8

f. Financial Capacity         Page 8

g. Experience           Page 8

4. APPENDICES           Page 8

5. IDENTIFICATION OF MARKETING CONSULTANT/ADVISORS Page 8

a. Definitions           Page 9

b. Use of Marketing Consultants or Advisors    Page 9

6. SUBMISSIONOF PROPOSALS, LATE SUBMISSIONS

ANDMODIFICATIONS OF TECHNICAL PROPOSALS    Page 10

7. EVALUATION CRITERIA         Page 10

8. ORAL OR WRITTEN DISCUSSIONS       Page 10

9. NOTICE OF UNACCEPTABLE PROPOSALS     Page 11
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1. EXECUTIVE SUMMARY

  

The DLA Disposition Services is planning to offer current and future generations of Electronic Scrap

Property at a per pound fixed price.  This contract will provide exclusive access to this material

(Military grade and commercial grade) for a base period of 36 months with two option periods of

up to one year each for a maximum of five years, subject to both DLA Disposition Services and the

Purchaser's option to cancel the contract earlier if the Purchaser does not achieve an objective

minimum performance threshold. Property locations include multiple Department of Defense

(DOD) installations throughout the Continental United States.

  

This initiative supports the Government's focus on partnering with industry. Under the Invitation

for Bids (DRAFT IFB) that accompanies this RFTP, DLA Disposition Services will provide the

Purchaser exclusive rights to the Electronic scrap Property described herein to Purchaser and

payment is received from Purchaser. (Excluded Electronic scrap Property designated as material

bearing precious metals and other strategic materials.)  The Government anticipates that this

business arrangement will provide benefit to the Government in lower disposal/recycling costs

and an increase in net sales proceeds to the U.S. Treasury.

  

The Electronic Scrap locations offered and the FY19 weights for this RFTP are set forth in part one,

the DRAFT IFB, under the REMOVALS section.

  

Accordingly, you are invited to submit a technical proposal In Accordance With the following

Requirements and Criteria for Technical Proposal for the sale described in the attached DRAFT IFB.

This RFTP identifies how the technical proposal is to be organized, evaluation factors, and specifics

on the Business Plan and Operational Plan that are required to be included in the proposal. Unless

otherwise indicated, capitalized terms are defined in the DRAFT IFB.

  

Bidders are advised to submit technical proposals that respond to the requirements of DRAFT IFB

and are complete without additional explanation or information, since the Government may make

a final determination whether a proposal is acceptable or unacceptable solely on the basis of the

proposal as submitted and may proceed directly with the Award of this sale without requesting or

permitting the submission of further information from any bidder.

  

This Request for Technical Proposals is not binding on the Government and does not in any way

commit the Government to pay for any costs incurred in the preparation and submission of the

requested technical proposal nor does it commit the Government to contract for the Property

described in the DRAFT IFB. Proposed contractual requirements (e.g., terms and conditions) will

be contained in the published IFB.

  

  

  

  

  
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Each bidder shall submit two copies of its technical proposal to:

  

DLA Disposition Services Hart‐Doyle Federal Center,  

Room 2‐6‐5C

74 Washington Avenue N.  

Battle Creek, MI 49017‐3092  

ATTN: Sales Bid Room, Tech Proposal 8124

  

Your technical proposal and per pound bid shall be received no later than 1:00 pm EST on

Monday, 16 March, 2020 to be considered.

  

2. REQUIREMENTS AND CRITERIA FOR TECHNICAL PROPOSALS

  

a. FORMAT

  

To maximize efficiency and minimize the proposal evaluation process, each bidder shall submit its

technical proposal in accordance with the format provided below. DLA Disposition Services

believes that sufficient latitude is provided such as not to prejudice or limit the

comprehensiveness of the proposal.

  

Each bidder shall submit only one technical proposal (two copies) in response to this solicitation

subject to the following requirements and limitations:

  

i. Title Page: "Technical Proposal." The title page of the technical proposal shall include: (a) the

solicitation number of the Request for Technical Proposal (8124); (b) the company name and

name of the bidder; (c) the bidder shall identify those portions of its technical proposal that

contain copyrighted or proprietary or similar proposal data, and shall also clearly mark each

page of its proposal that contains such data with a restrictive legend indicating the

protectable type of data contained therein.

ii. A table of contents, identifying the major sections of the total proposal as set forth below,

by volume (if applicable, although multiple volumes are neither required nor expected) and

by page, shall be placed in the front of each volume.

iii. The technical proposal shall be submitted in three ring notebooks to permit removal of

sections for the purpose of separate evaluation. The company name of the bidder shall

appear only at the top of the first page and nowhere else in the proposal except in

appendices. Each page of the proposal that contains company proprietary data shall so

state.

  

The technical proposal is the primary basis for the evaluation of: (a) the degree to which the bidder's

claims of performance capacity are supported, and (b) the ability of the bidder to perform in accordance

with the requirements. The technical factors to be considered are those discussed herein.

  

Each bidder is cautioned to pay particular attention to the following factors in preparing its technical

proposal and to provide sufficient detail in the proposal to demonstrate its complete understanding of

the scope of the work involved, including the requirement to comply with all Federal, State, and local

laws and regulations.

  
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The technical proposal shall be sufficiently detailed, specific and complete as to enable Government

personnel to make a thorough evaluation of the proposal and a sound determination that the bidder will

have a reasonable likelihood of meeting the requirements and objectives of the Government. The

Government's objectives are to increase proceeds and lower Governmental costs through an overall

change in its business practices while complying with all applicable Federal, State and local laws and

regulations.  

Only bidders that are found to have acceptable technical proposals will be afford the opportunity to

continue on to step two with the bid process and submit their monetary bids.

  

The following technical proposal organization is required to facilitate the technical evaluation:

  

I. TITLE PAGE

II. TABLE OF CONTENTS

III. EXECUTIVE SUMMARY

IV. OPERATIONAL PLAN

V. BUSINESS PLAN

VI. LIST OF APPENDICES

VII. IDENTIFICATION OF MARKETING CONSULTANTS/ADVISORS

  

b. EXECUTIVE SUMMARY

  

The executive summary shall highlight the bidder’s approach and summarize the key capabilities

and general features of the bidder's resources, its financial capacity, its experience and its

understanding of the business and of the operational efforts required by this solicitation.

  

c. OPERATIONAL PLAN

  

Provide a description of your technical approach that demonstrates the capability to transport,

store, Demilitarize and maintain either R‐2 or E‐Stewart standards from award and throughout the

term of the contract, as well as the quality assurance practices planned to ensure compliance with

all federal, state, and local laws and regulations.

  

Make explicit the assumptions upon which the plan is based. (In developing a technical approach,

bidders should take particular note of the requirement in the DRAFT IFB that all Affiliate

Transactions are forbidden except for the very few Permitted Affiliate Transactions that are

expressly identified as such in the DRAFT IFB.) The technical approach should additionally address

the following:

  

i. Procedures Demonstrating Capability

Provide procedures to be followed when performing under the contract, including how the

Purchaser will transport, process, secure, store and recycle the electronic property.    

  

ii. Removal and Facilities/Storage

Provide a plan or description showing how the bidder proposes to handle the transportation,

removal, security, demilitarization/mutilation and storage of electronic scrap property. The
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plan should meet the removal and sale deadlines under the contract. Describe the planned

arrangement of facilities to accommodate the flow of property and accommodate a minimum

of three embedded DLA employees. Include sufficient information to provide an

understanding of how the inventory flow will be incorporated into the proposed facilities (i.e.,

when Property will be stored, where and for how long).

  

iii. Safety Procedures, Licenses, Permits

Provide a plan for compliance with safety procedures required by appropriate OSHA

standards, describe how you intend to obtain any necessary licenses and permits and address

how you intend to comply with the environmental requirements identified the DRAFT IFB.

Describe how you intend to incorporate the DLA personnel on site into your safety plans.  

(Offerors should note that a host installation and/or a DLA safety program may require safety

procedures that exceed OSHA requirements.)

  

iv. Accountability

Provide a plan to meet the requirements of the contract for maintaining accountability of

Property, including, for example:

  

a. Tracking all Property that has been removed from DLA Disposition Services locations.

b. Controlling and tracking all Demilitarization/Mutilation required property until property

is properly demilitarized or mutilated as required by DOD regulations.

c. Controlling and tracking Demilitarization/Mutilation scrap until certificates are signed

and title transfer is complete.

  

v. Software

Identify the particular software package(s), for property reports and property review, that you

expect to use or that you are considering using for meeting applicable inventory management,

review and reporting obligations and provide a plan, if needed, for an interim system to use

for these purposes until the permanent system is in place. (Permanent system must be fully

mission capable within 60 days of award)

  

vi. Internal Controls

Provide a plan for quality control (internal controls) regarding Property transportation and

removal, inventory accountability and security, property review and other applicable parts of

your technical proposal and the requirements of this contract. Include security plan and

specific facility security that will be in place as described in the DRAFT IFB, (Fencing, cameras,

cages etc.).

  

vii. Post‐Award Period and Phase‐In Period

Provide a plan for the steps that you will take, including hiring of personnel, any acquisition of

facilities, equipment and software, and other steps, during the pre‐award phase between the

bid open and pre‐award to the Start of Work  Conference and the initial Pickup, and for

becoming fully mission capable in the six (6) month. Include any logistical issues that you
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anticipate with respect to establishing procedures and working relationships with field

personnel and adapting procedures to the initial Property flow. Your plan should be based

upon an expectation that you will need to in cooperate Government personnel at each

approved location.

   

3. BUSINESS PLAN

  

a. Management and Organization

The proposal shall demonstrate that the corporate and project organizations of both the

Contractor and the Purchaser (to be formed by the Contractor to satisfy the requirements of the

contract) support the level of effort required to improve the net proceeds received upon re‐sale of

the Property to be acquired under the proposed contract. Make explicit the assumptions upon

which the plan is based.

  

b. Project Organization

The bidder shall describe its own, the Purchaser's and any proposed subcontractor organizations'

plans for managing the contract, including the services to be provided by subcontractors, with

respect to both Purchaser duties and Purchaser operations . The relationship of the Purchaser's

organization to other Purchaser management structures up to and including senior management,

the responsibilities of the Purchaser's management and its authority to commit corporate

resources to overcome obstacles, the Purchaser's authority to draw upon Purchaser funds to fulfill

the requirements of the contract, the Purchaser's relationship to, and control of, major

subcontractors, and the proposed method of liaison with the Government (apart from required

written reports) are examples of issues that could be addressed. (Bidders should note, however,

that all Affiliate Transactions are forbidden except for the very few Permitted Affiliate

Transactions that are expressly identified as such in the DRAFT IFB.) If the prospective bidding

entity is newly formed for the purpose of performing this contract, provide either a copy of the

joint venture agreement or other organizing documents in the appendices to the technical

proposal or an organizational description.

  

c. Key Personnel and Staffing

Supply names and business contact information of the Company Executive Officer (s) and all other

Key Persons required to successfully support the requirements of the proposed contract, by

function. Designations of Key Persons, DEMIL/MUT Certifiers, will be incorporated into the

contract once the official award is made. The Purchaser will be permitted to revise such

designations only with the coordination and approval of the Sales Contracting Officer.

  

d. Risk Factors

Discuss the important risk factors that you believe are involved in successfully completing this

contract, such as related to requirements, scheduling, workforce, logistics and financial capacity.

  
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e. Financial Plan

Provide financial projections for the contract that demonstrate an understanding of the scope of

the work and the financial requirements of the contract. Provide an estimate (or an estimated

range) of the Purchaser working capital required to fund the financial requirements of the

contract. State all important assumptions underlying the financial plan. You do not need to include

any hypothetical Bid Price in your plan.

  

f. Financial Capacity

The bidder must provide as part of its business plan, with reference to its financial plan and the

bidder's projected working capital requirements for satisfactory performance of the contract,

evidence of (a) sufficient financial capacity to fund the Purchaser's operations, and (b) the

source(s) of the required capitalization. Your demonstration should show that the prospective

Purchaser has reasonably sufficient financial capacity to meet financial requirements and

contingencies associated with performing the contract. Provide as much financial information as is

necessary to support your demonstration of financial capacity to assist DLA Disposition Services in

its evaluation.

  

Prospective bidders should note that pre‐payment will be required 10 working days after official

notification of contract award. The pre‐payment calculations are outlined in the DRAFT IFB.  

  

g. Experience

Provide the name, address, phone number, contract number (if applicable) and a brief description

of comparable services, for commercial clients, government agencies or on the bidder's own

account, that the bidder has rendered within the last five years.

  

4. APPENDICES

  

Provide a five year financial history (annual income statements and balance sheets) and any other

supplemental or supporting technical or financial information deemed necessary by the bidder. If

your business structure is such that additional financial information is necessary to establish the

requisite financial capacity, such as financial statements of general partners or joint ventures for a

newly formed entity, include that information.

  

5. IDENTIFICATION OF MARKETING CONSULTANTS/ADVISORS

  

To assist DLA DISPOSITION SERVICES in screening for potential organizational conflicts of interests,

including conflicts of interest with any non‐Governmental employee who may provide review,

analysis, or verification of data in connection with the evaluation of technical proposals, all

bidders must identify any marketing consultant or advisor used in the preparation of its proposal,

as addressed below, or state that no such advisor or consultant participated in the preparation of

the proposal. All offerors submitting technical proposals are required to complete the certification

below. This information will not be used in the process of evaluating technical proposals.

  
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a. Definitions

  

"Marketing consultant" and "advisor" are used interchangeably herein to mean any independent

contractor who furnishes advice, information, direction, or assistance to a bidder/offeror in

support of the preparation or submission of a proposal, bid, or offer for a Government contract by

that bidder/offeror. An independent contractor is not a marketing consultant/advisor when

rendering

  

I. Routine engineering and technical services (such as installation, operation, or

maintenance of systems; equipment, software, components, or facilities);

II. Routine legal, actuarial, auditing, and accounting services; or

III. Training services.

  

A firm or individual is not an independent contractor within the: Context of this provision if the

advice, information, direction, or assistance rendered is offered within the context of its/his own

independent analysis and due diligence regarding whether to extend credit, financial services or

support, or bonding to the bidder/offeror

  

Organizational conflict of interest means that because of other activities or relationships with

other persons, a person is unable or potentially unable to render impartial assistance of advice to

the Government, or the person's objectivity in performing the contract work is or might be

otherwise impaired, or a person has an unfair competitive advantage.

  

The term "solicitation" as used in this provision includes use of the RFTP and DRAFT IFB to solicit

bidders for the sale of electronic scrap Property proposed by this RFTP.

  

b. Use of Marketing Consultants or Advisors

  

An individual or firm that employs, retains, or engages contractually one or more marketing

consultants or advisors in connection with a solicitation or contract, shall submit to the Sales

Contracting Officer, with respect to each marketing consultant or advisor, the information

requested below, with respect to this RFTP.

  

Name(s) of marketing consultant/advisor: (If none, so state; if more than one, use a separate

sheet, if necessary.)

  

Taxpayer Identification Number of the marketing consultant/advisor.

  

Name, address, and telephone number of a responsible officer or employee of the marketing

consultant who has personal knowledge of the marketing consultant or advisor's involvement in

the contract.

  

A description of the nature of the services rendered or to be rendered by the marketing

consultant or advisor.

  

The name, address, and telephone number of the client or clients, and the name of a responsible

officer or employee of the marketing consultant/advisor who is knowledgeable about the services

provided to such client(s), and a description of the nature of the services rendered to such clients,
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if, based on information provided to the bidder/offeror by the marketing consultant, any

marketing consultant is rendering, or has in the twelve months preceding the closing date of this

RFTP, rendered services respecting the same subject matter of the instant solicitation, or directly

relating to such subject matter, to the Government or any other client (besides the

bidder/offeror).

  

In the event that it is determined that a conflict of interest may exist, the Sales Contracting Officer

(SCO) may require the apparent successful bidder to provide a certificate signed by the marketing

consultant stating that the consultant has received the guidance contained in Federal Acquisition

Regulation (FAR) Subpart 9.5 and Office of Federal Procurement Policy Letter 89‐1, and the

marketing consultant has made inquiry, and to the best of the consultant's knowledge and belief,

the consultant has provided no unfair competitive advantage to the bidder/offeror with respect to

the services to be rendered in connection with the solicitation, or that any unfair competitive

advantage that, to the best of the consultant's knowledge and belief, does or may exist, has been

disclosed.  

  

6. SUBMISSION OF PROPOSALS, LATE SUBMISSIONS AND MODIFICATIONS OF TECHNICAL

PROPOSALS UNDER TWO‐STEP FORMAL ADVERTISING

  

Technical proposals and modifications thereof must be delivered by 1:00 pm EST on Monday, 16

March, 2020 to DLA Disposition Services, Federal Center, Room (2‐6‐5C), 74 Washington Avenue

N., Battle Creek, MI 49017‐3092, ATTN: Bid Room. Any technical proposals or modifications

thereof received after 1:00 pm EST on Monday, 16 March, 2020 will not be considered.

  

7. EVALUATION CRITERIA

  

The evaluation of the Operational and Business Plans will consider completeness and clarity,

degree of compliance with the RFTP, and the likelihood that the approach will meet the

Government's objectives. The Operational and Business Plans are considered to be of equal

importance. Each factor will be rated as acceptable, reasonably susceptible of being made

acceptable, or unacceptable.  The introduction and any supplemental information provided will be

evaluated only in conjunction with the whole technical proposal and only to the extent that they

support the individual plans discussed above. A technical proposal will not be technically

acceptable unless it is determined technically acceptable for each plan. If a proposal contains a

significant deficiency for a plan, it will not be considered technically acceptable for that specific

plan. A deficiency is defined as that part of a bidder's proposal that would not meet the

Government's objectives on this contract. Acceptability of each bid and technical proposal will be

based upon one: compliance with the requirements of the foregoing paragraphs concerning the

per pound bid price and content of the technical proposal including, at a minimum, information

satisfying the elements in each paragraph or subparagraph of the operational and business plans,

and two the technical proposal, clearly demonstrating that the bidder understands the scope and

nature of the DRAFT IFB requirements.

  

8. ORAL OR WRITTEN DISCUSSIONS

  

The Government may request clarifying or supplemental information and/or conduct oral or

written discussions with bidders whose technical proposals are rated reasonably susceptible of

being made acceptable. The Government may, however make a final determination whether a
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proposal is acceptable or unacceptable solely on the basis of the bid and proposal as submitted

and proceed directly to the award without requesting or permitting the submission of further

information from any bidder. Therefore, each bid and technical proposal submission should

contain the bidder's best bid and best terms from a technical standpoint.

  

9. NOTICE OF UNACCEPTABLE PROPOSALS OR BID

  

When a technical proposal is rated unacceptable (either initially or after clarification/discussions),

the DLA Disposition Services Sales Contracting Officer will notify the bidder of the basis of the

determination and that a revision of the proposal will not be considered if not submitted within

the required time deadline.