**DoD 4000.25-1-M**

*DoD 4000.25-1-M, January, 2006*

*Change 1*

*DLM 4000.25, Volume 2, November 26, 2019*

*Change 13*

**AP7.4. APPENDIX 7.4**

**MEDIA AND STATUS CODES**

AP7.4.1.  General.  This appendix delineates business rules for furnishing status on DLMS requisitions, Materiel Returns Program (MRP), and related transactions based upon the Media and Status (M&S) code.  The M&S code is populated on the initiating transaction to identify the desired status recipient(s) and the type of status to be provided.  Once assigned, the M&S code is perpetuated to subsequent transactions.  

	AP7.4.1.1.  Based upon the status recipient profile, DLA Transaction Service’s Defense Automatic Addressing System (DAAS) will determine the appropriate communication process/format, e.g., Defense Information System Network (DISN) using DLMS (X12/XML) or the legacy 80 record position (rp) format, or DLA Transaction Services Automatic Message Exchange System (DAMES).  The original M&S code set defined the media for communication of status, as well as the type of status and required recipients.  However, with the substitution of web portals for viewing status where transactional exchange is not available, document mailing has been terminated, thus eliminating the option for the user to specify a communication media by M&S code.  Requisitioners without communication services supported by DAAS may use various web portals for supply and shipment status.  Web portals include:

· DoD EMALL - registration required; provides visibility of status for orders sourced by DLA, 

· GSA Advantage Requisition Status - no registration required; visibility of status on orders sourced by GSA or provided by any source via DAAS to civil agency customers, and 

· Web Visual Logistics Information and Processing System (WebVLIPS) - registration required; provides visibility of status processed via DAAS for all sources of supply.

	AP7.4.1.2.  Selected requisition-related and MRP transactions that identify status recipients and are applicable to the procedures discussed in this appendix are identified in Table AP7.4.T1.  

	AP7.4.1.3. Status transactions include supply and shipment status, as well as materiel obligation validation (MOV) and responses to MRP transactions.  Selected transactions applicable to procedures discussed in this appendix are identified in Table AP7.4.T2.  

	AP7.4.1.4.  Status recipients may be identified by using the M&S code as a pointer to various organizations identified by coded data within the transaction:

	AP7.4.1.5.  The M&S code is not used for all status distribution processing:

		AP7.4.1.5.1.  Services may provide status to distribution activities identified by the second or third position of the distribution code on an intra-Service basis.    

		AP7.4.1.5.2.  Under the DLMS, not all status recipients are identified by the M&S Code.  An enhancement to DLMS transactions allows for discrete identification of status recipients by DoDAAC when not specified by the M&S Code (see N1 Segment/Code Z1 – Party to Receive Status).  DAAS will provide distribution to these activities when status distribution is required.

	AP7.4.1.6.  M&S codes are used in different ways on requisition-related and MRP transactions.	

		AP7.4.1.6.1.  On requisition-related transactions:

			AP7.4.1.6.1.1.  M&S may indicate that status is to be furnished to the requisitioner and/or the ship-to/bill-to activity.

			AP7.4.1.6.1.2.  M&S may indicate that no status is to be provided to the requisitioner or the ship-to/bill-to activity (M&S O and Y).

			AP7.4.1.6.1.3.  M&S may indicate that status is restricted to the Secondary Inventory Control Activity (SICA) identified by the distribution code (first position) under all circumstances on transactions for nonconsumable items (M&S 8).

		AP7.4.1.6.2.  With the exception of M&S 8, M&S codes do not apply to:

			AP7.4.1.6.2.1.  The mandatory provision of shipment status to all valid status recipients.

			AP7.4.1.6.2.2.  Rejection or cancellation status.

			AP7.4.1.6.2.3.  Responses to follow-ups.

			AP7.4.1.6.2.4. Status responses to MOV response documents.

		AP7.4.1.6.3.  M&S codes do not inhibit the mandatory furnishing of 100 percent supply and shipment status to the activity designated by a significant entry in the distribution code (first position).

		AP7.4.1.6.4.  M&S Y is an exception to the general requirement for 100 percent status to the activity designated by a significant entry in the distribution code (first position), and specifies that only exception status and shipment status are wanted. 

		AP7.4.1.6.5.  M&S codes designate the following types or combinations of status is required:

			AP7.4.1.6.5.1.  Exception status.

			AP7.4.1.6.5.2.   One hundred percent supply status.

			AP7.4.1.6.5.3.  Exception status and shipment status.

			AP7.4.1.6.5.4.  One hundred percent supply status and shipment status

	AP7.4.1.7.  On MRP transactions:

		AP7.4.1.7.1.  M&S codes specify the activity to receive replies to asset reports and related transactions output by ICPs/IMMs. 

		AP7.4. 1.7.2.  M&S codes may indicate that such replies must be routed to the credit-to activity associated with the Fund Code (M&S 9).

		AP7.4. 1.7.3.  When the SICA is identified as the credit-to activity associated with the fund code, M&S 9 will be entered (optional for automatic return notification).

	AP7.4.1.8.  DLA Transaction Services’ Defense Automatic Addressing System (DAAS) Transmission Rules.  Regardless of the M&S cited, sources of supply or designated activities must transmit all machine sensible status transactions via DAAS.  Upon receipt of the status, DAAS will determine the appropriate business process for dissemination as follows:

		AP7.4.1.8.1. For transmission services, refer to the DAAS Manual, DLM 4000.25-4, Chapter 5 and Appendix 1.1.  

		AP7.4. 1.8.2.  When an addressee is not served by by DAAS, DAAS status cannot be provided directly to that addressee. These activities must rely on web portal visibility.  

		AP7.4. 1.8.3.  DAAS will forward status addressed to a non-DoD agency addressee to GSA to provide visibility via the GSA Advantage web portal.[footnoteRef:1] [1:  Refer to PDC 1067.] 

		AP7.4. 1.8.4.  Activities requiring the specialized processing must submit written justification to DLA Transaction Services for consideration.  These exception procedures apply only when DMS capability is not available.

		AP7.4.1.8.5.  When status is forwarded to DAAS for transmission to the appropriate status recipient, DAAS will furnish applicable status based on DLMS status distribution rules as prescribed in this appendix.  

	AP7.1.9.  Activities requiring status must be encouraged in S/A implementing instructions to obtain and utilize full supply and shipment status.  This requirement should be implemented to reduce the need for activities to submit follow-up inquiries.

	AP7.1.10.  M&S is a mandatory entry by the originator of the document and will not be altered during subsequent processing except under the procedures for SICA processing (See DLMS Volume 2, Chapter 4 and 11) or Service-level guidance for internet-based ordering applications.

	AP7.4.1.11.  M&S Codes are listed below. 

7

APPENDIX 2.4

AP-7.4-1

APPENDIX 7.4