DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 29, 2020

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC)

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1381, 

Administrative Update to DLMS 511M Requisition Modification and 511R 

Requisition to Remove Reference to Foreign Military Sales Transportation Costs

The attached change to DLM 4000.25, Defense Logistics Management Standards, is 

approved for staggered implementation. The Updated DLMS IC will be posted to the 

Enterprise Business Standard Office (EBSO) Website at 

http://www.dla.mil/elibrary/Transformats/140_997/, within 30 days from the above date.

Addressees may direct questions to Ms. Tonja Daniels-Carter, email: 

EBSO.Supply@dla.mil. Others must contact their designated Supply PRC representative 

available at http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

THOMAS A. DELANEY

Director, Enterprise Business Standard Office

DLA Information Operations

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment; ADC 1381

Page 1

ADC 1381

Administrative Update to DLMS 511M Requisition Modification and 511R 

Requisition to Remove Reference to Foreign Military Sales(FMS)

Transportation Costs

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Ms. Tonja Daniels-Carter, Enterprise Business Standards Office (EBSO), 

email: Tonja.Daniels-Carter@dla.mil. 

b. Functional POC: Mr. David Neill, DLA Disposition Services, email: David 

Neill@dla.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply/ Logistics

b. Primary/Secondary Functional Process: Requisitioning 

3. REFERENCES:

a. Defense Logistics Manual (DLM) 4000.25, Volume 2, Chapter 16

b. ADC 466, Revised Procedures to Support Requisitioning and Transaction Exchange 

associated with DLA Disposition Services under Reutilization Business Integration (RBI), March 28, 

2012

c. ADC 1156A, DLA Disposition Services Procedures for the Foreign Military Sales (FMS) 

Case Number and New Indicators for FMS Freeze Information under Distribution Disposition Process 

Alignment (DDPA) Initiative (Supply/MILSTRIP) July 26, 2016

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change will delete DLMS notes the 511R

Requisition and 511M Requisition Modification added from ADC 466 (Reference 3.B) that allowed

Reutilization Transfer and Donation (RTD) Web to calculate transportation costs for FMS customers.

b. Background: In 2012, ADC 466 updated the DLMS 511R and the DLMS 511M with 

DLMS Note 2 that states “Authorized DLMS enhancement for DLA Disposition Services to provide 

fund cite for FMS transportation billing.” (Reference 3.b.). In 2018, DLA Disposition Services 

submitted a new change, staffed under ADC 1156A (Reference 3.C) that resulted in EBS performing 

the FMS transportation calculations which uses the DLMS 940 transaction opposed to RTDWeb. This 

administrative change removes the DLMS note on the 511R and 511M transactions that states RTD 

Web will perform calculations for transportation costs identified as Funds Appropriation, i.e. Fund Cite 

or Line of Accounting. 

c. Approved Change in Detail: Revise the DLMS 511M and 511R notes, as shown in the 

Enclosure.
Attachment, PDC 1381

Page 2

d. Revisions to DLM 4000.25 Manuals: None

e. Approved Transaction Flow: None

f. Alternatives: None

5. REASON FOR CHANGE: The DLMS 511R Requisition and DLMS 511M Requisition 

Modification contains an obsolete note from ADC 466, which needs to be removed due to new 

business processes and modernization. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Updating Implementation Conventions to support data as an asset. 

b. Disadvantages: None

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None

8. ADDITIONAL COMMENTS TO CONSIDER: None

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: None

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not Applicable

12. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): None

e. Non-DLM 4000.25 Series Publications: None
Enclosure; ADC 1381

Page 1

Enclosure

Revise X12 EDI Implementation Conventions (IC) as shown:

Changes are identified by bold italics and deletions by single strike-through text.

# Location Revisions to DLMS 511M

Requisition Modification

Reason

1. DLMS

Introductory 

Notes

Add ADC 1381 to DLMS Introductory Note 5:

- ADC 1381, Administrative Update to DLMS 511M 

Requisition Modification and 511R Requisition to Remove 

Reference to Foreign Military Sales Transportation Costs

Identifies DLMS 

Changes included 

in the DS.

2/FA201/286 Remove DLMS note 2:

 18 Funds Appropriation

 DLMS Note: 1. Use to indicate the basic appropriation number.

 2. Authorized DLMS enhancement for DLA Disposition 

Services to provide fund cite for FMS transportation billing. 

Refer to ADC 466.

Remove obsolete 

note

# Location Revisions to DLMS 511R

Requisition

Reason

1. DLMS

Introductory 

Notes

Add ADC 1381 to DLMS Introductory Note 5:

- ADC 1381, Administrative Update to DLMS 511M 

Requisition Modification and 511R Requisition to Remove 

Reference to Foreign Military Sales Transportation Costs

Identifies DLMS 

Changes included 

in the DS.

2/FA201/286 Remove DLMS note 2:

 18 Funds Appropriation

 DLMS Note: 1. Use to indicate the basic appropriation number.

 2. Authorized DLMS enhancement for DLA Disposition 

Services toprovide fund cite for FMS transportation billing. 

Refer to ADC 466.

Remove obsolete 

note