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Approved Defense Logistics Management System (DLMS) Change 111

Weapon System Data Change DS 888W

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO) 

b. Sponsor: Supply Process Review Committee, Chair: Ellen Hilert, DLA DLMSO/J-6411, 

DLMSO, 703-767-0676 (DSN 427), ellen.hilert@dla.mil.

c. Functional Points of Contact: Mr. Bob Vitko, Ms Margaret Gandy, or MSGT Charles Major.

2. FUNCTIONAL AREA: Primary: Supply

3. REFERENCES:

a. DLAH 4140.2, Supply Operations Manual, Vol II, Part 1, Chapter 51, Weapon System Support 

Program, and applicable appendices. Chapter 51 is available at: 

http://131.70.202.82/dynaweb/dlaps/dlaman/@Generic__BookTextView/130061;hf=0

b. DLAI 4140.38, DLA Weapon Systems Support Program. This instruction is available at: 

http://www.dlaps.hq.dla.mil/dlai/i4140.38.htm.

4. REQUESTED CHANGE:

a. Title: Weapon System Data Change DS 888W

b. Description of Change: This change incorporates the functionality of the DLA weapon system 

data change transaction formats into the DLMS for the purpose of interfacing between legacy systems and 

the DLA Business Systems Modernization (BSM) program. The WS1, Weapon Item Data Transaction 

flows from the participating Service/Agency weapons system program manager to the DLA inventory 

control point. The WS1 is used to establish an item identified by NSN as having a weapon system 

application. The weapon system is identified by Service/Agency and the Weapon System Designator 

Code. Follow-on WS1 transactions may be submitted to modify (overlay) or delete the initial entry. The 

WS3, Weapon Item Data Response Transaction, flows from the DLA ICP back to the submitting 

Service/Agency activity reflecting processing status. Enclosure 1 is the proposed DS. Enclosure 2 is the 

DLSS to DLMS Mapping for the WS1. Enclosure 3 is the DLSS to DLMS Mapping for the WS3.
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c. Procedures: 

(1) Implement DLMS DS 888W during logistics modernization. All data elements associated with 

the current WS1/WS3 are mapped to the DS. The only functional data enhancement for future 

implementation is the expanded field size for the Weapon System Designator Code. Additional 

enhancements to improve demand planning in support of weapon systems will be addressed at a later date.

(a) Refer to DLMS DS 888W (Enclosure 1) and associated mapping to current WS1/WS3 

transactions (Enclosure 2). 

(b) Expanded field size for Weapon System Designator Code (WSDC): Currently, the 

WSDC is a three-position code which the HQ DLA assigns to all weapon systems in the DLA Weapon 

Systems Support Program. The first two positions of the WSDC are alpha, numeric, or a combination. 

The third position is always an alpha indicating the Service/Agency registering the weapon system in the 

Program. Because the available code combinations are dwindling, the DLMS WSDC will provide for a 

minimum three-position/maximum four-position code to allow for many more new code assignments in the 

future. Participating Service/Agencies will allow for the expanded field size during modernization. Existing 

WSDC assignments will continue to be accepted. Future code assignments using the longer field length will 

be made based upon agreement between the requestor and DLA BSM.

(2) Modify DOD 4000.25-M, DLMS, Appendix 6, DLMS Supplements to Federal 

Implementation Convention Listing, as follows to include reference to the DS 888W.

Supplement 

Number

Supplement Title

888W Weapon System Data Change 

Services/Agencies with weapon system program management responsibilities use 

this transaction set to communicate information to the DLA, which manages 

supporting component/supporting parts and items. This transaction associates a 

specific part/item, identified by NSN, with a specific end item/weapons system, 

identify by Weapons System Designator Code (WSDC), and associated 

management data. The DLA uses this transaction to respond to Service/Agency 

activities, giving status of their weapon system application submissions. Procedural 

guidance related to this transaction is documented under DLAH 4140.2, Supply 

Operations Manual, Vol II, Part 1, Chapter 51, Weapon System Support 

Program, and applicable appendices.

5. REASON FOR CHANGE: The DS 888W, Weapon System Data Change, is needed to 

communicate information between the DLA BSM and Services/Agencies with weapon system program 

management responsibilities. 
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6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change supports DLMS implementation. This change complies with DOD 

guidance to use ANSI ASC X12 EDI for transaction interchange (DOD Directive 8190.1). Additionally, 

this transactional interface is adopted under the DLMS in compliance with DOD guidance to interpret, 

prescribe and implement DOD supply chain management policy using the DLMS (DOD 4140.1-R, DOD 

Materiel Management Regulation). 

b. Disadvantages: None identified.

7. IMPACT:

Publications: 

(1) A new 888W Federal IC is being submitted to the Electronic Data Interchange Standards 

Management Committee/Logistics Functional Work Group for coordination/approval. 

(2) DOD 4000.25-M, DLMS

(3) DLAH 4140.2, Supply Operations Manual, Vol II, Part 1, Chapter 51

(4) DLAI 4140.38, DLA Weapon Systems Support Program

(5) Service/Agency implementing guidance
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 DLA DOC ID WS1– Weapon Item Data Transaction

888W Transaction Set -- DLMS 2.0 ANSI X.12 [4030 Version]

Current Data Requirements

Field Name

Record 

Position Conditions

DLMS Data Element

Segment/Position/Qualifier/Note Table

Document 

Identification Code 

01-03 WS1 1/LQ/1000

LQ01=0 (Document Identifier Code)

LQ02=RP 1-3 

1

Routing Identifier 

Code -To

04-06 RIC of the 

processing ICP

2/N1/1560

N101=ICP (Inventory Control Point)

DLMS Note: Use to identify the processing DLA ICP. 

(Applicable to the Weapon Item Data Transactions.)

N103=M4 (RIC)

N104=RP 4-6

N106=TO (Message To)

2

Blank 07

National Stock 

Number [NSN]

08-20 2/G39/0400

G3902=FS (NSN)

DLMS Note: Use to identify the NSN to be identified to the enditem weapon system as indicated by the relationship expressed 

in the weapon system advice code of this transaction. 

G3903=RP 8-20 

2

Blank 21-23

Weapon System 

Essentiality Code 

[WSEC]

24 2/LQ/1900

LQ01=FF (Essentiality Code)

LQ02=RP 24 

DLMS Note: Use to indicate the Weapon System Essentiality 

Code (WSEC) indicating the degree to which failure of the 

part/item affects the end item/weapon system to perform. An 

ANSI data maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release. The 

authoritative code source is DLAM 4140.2 Vol II part 3. Code 

list is also available in DLAM 4140.2, Supply Operations 

Manual, Vol II Part 3, Appendix A-38.

2

Weapon System 

Maintenance Code 

[WSMC]

25-26 2/LQ/1900

LQ01=FG (Source Maintenance and Recoverability Code)

LQ02=RP 25-26 

DLMS Note: Use to indicate the Weapon System Maintenance 

Code (WSMC) indicating the degree to which 

repairability/maintenance for the specific part/item affects the 

end item/weapon system to perform. This is a DLA unique data 

element meaningful to DLA only. An ANSI data maintenance 

action will be taken to obtain a more appropriate code for use 

in a future version/release. Code list is available in DLAH 

4140.2, Supply Operations Manual, Vol II Part 3, Appendix A38.

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Blank 27

Weapon System 

Designator Code 

[WSDC] 

28-30

Weapon System 

Designator 

(28-29)

Service Code 

(SVC)/Activity

(30)

2/N9/1510 

N901=W2 (Weapon System Number)

N902=rp 28-29

DLMS Note: 1. Must be used to indicate the three-digit or 

expanded-length four-digit Weapon System Designator Code 

(WSDC) assigned and/or authorized by DLA to identify the 

weapon system supported by the identified item. The 

Service/Agency Code associated with the WSD is identified in 

the last position of the WSDC. Refer to DLAM 4140.2, Supply 

Operations Manual, Vol II Part 3, Appendix A-44.

Currently authorized Service/Agency Codes are:

A - Army

F - Air Force

M - Marine Corps

N - Navy

B - Federal Aviation Agency 

R - National Weather Service 

Z - Coast Guard

2. DLMS enhancement; see introductory note 3a. The fourdigit WSD is a planned DLMS enhancement during logistics 

system modernization. It will only be assigned by agreement 

between DLA and the requesting Service or Agency.

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Blank 31-43

Interchangeability 

Substitutability Data

44 Placeholder. 

Reserved for 

future use.

2/N9/1510 

N901=IW (Part Interchangeability)

N902=RP 44

DLMS Note: This data field is reserved for future use.

Intended to support a future interchangeability and

substitutability (I&S) data requirement.

Reserved for Military 

Service

45-53 Placeholder. 

Service entries 

are ignored by 

ICP.

2/N9/1510

N903= RP 45-53

DLMS Note: This space is reserved for use by the submitting 

Service/Agency for narrative information not retained by DLA. 

Use with Code W2 above when applicable (Equates to WS1/WS3 

rp 46-53.)

Blank 54-55

Transaction Date 56-60 Converted from 

5-position Julian 

Date. 

Mandatory 

entry due to 

ANSI syntax – if 

blank use 

current date for 

conversion. 

This date will 

apply to the 

entire 

transaction.

1/G62/0860

G6201=BB (Transaction Control Date)

G6202=CCYYMMDD 

DLMS Note: Use to indicate the date of the transaction's 

preparation.

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Blank 61
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Transaction 

Origination Code 

[TOC]

62 Optional 2/LQ/1900

LQ01=LM (Case Origin Code)

LQ02=RP 62

DLMS Note: Use to indicate the Weapon System Transaction 

Origination Code (TOC). This is an optional entry identifying 

the initiation/origination point of the Weapon Item Data 

Transaction. An ANSI data maintenance action will be taken to 

obtain a more appropriate code for use in a future 

version/release. The following code list is extracted from DLAM 

4140.2, Supply Operations Manual, Vol II Part 3, Appendix A57. Available codes are:

A – AUTODIN

B – BRAC

C – Center

H – Headquarters

P - Provisioning 

Blank 63-64

Weapon System 

Advice Code 

[WSAC]

65-66 2/LQ/1900

LQ01=80 (Advice Code)

LQ02=RP 65-66

DLMS Note: Use to indicate the Weapon System Advice Code 

indicating the desired action. Allowable codes are:

AA - Adds/establishes an item as having weapons systems 

application for the identified WSDC.

AC - Changes/overlays the WSEC/WSMC for the NSN and 

WSDC.

AD - Deletes the item record from the NSN and WSDC.

AO - Adds (provisioning only - internally generated) an item to 

the WSDC as having weapon system application.

An ANSI data maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release. Code list is 

available in DLAH 4140.2, Supply Operations Manual, Vol II 

Part 3, Appendix A-57.

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Routing Identifier 

Code - From

67-69 RIC of 

submitting 

Weapon System 

Manager 

1/N1/0200

N101=55 (Service Manager)

N103=M4 (DOD RIC)

DLMS Note: Use to identify the submitting activity representing 

the service/agency weapon system program. Must be authorized 

submitter for WSDC. (Applicable to the Weapon Item Data 

Transaction.)

N106=FR (Message From)

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Blank 70-80 Blank
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ANSI Syntax Requirements/DLMS Enhancements

Transaction Set Header None ANSI mandatory segment 1/ST/0100

ST01=888 (Transaction Set ID Code)

ST02= system generated (Transaction Set Control Number)

Federal Note: A unique number assigned by the originator of 

the transaction set, or the originator's application program.

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Beginning Segment None ANSI mandatory segment 1/BGN/0150

BGN01=00 (Original)

BGN02=Z 

Federal Note: Use code "Z" for this data element to satisfy 

mandatory X12 syntax requirements.

BGM03=Date (CCYYMMDD)

Federal Note: This date corresponds to the Universal Time 

Coordinate (UTC).

BGM04 Time

DLMS Note: DLMS enhancement.

Federal Note: 1. Express the originating activity's time in UTC.

2. Express time in a four-position (HHMM) format.

DLMS Note: DLMS enhancement.

BGN07=W1 (Weapons Data Change) 

DLMS Note: Use for Weapon Item Data Transaction (DLA DI 

WS1). Also use with Code RS below to indicate a response 

transaction.

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Code Source 

Information

None ANSI mandatory segment 

to use code list

1/LM/0900

LM01=DF (Department of Defense)

1

Maintenance Type None ANSI mandatory segment 2/G53/0100

G5301=020 (Assignment)

DLMS Note: Use on Weapon Item Data Transactions to fulfill 

ANSI syntax requirement

2

Code Source 

Information

None ANSI mandatory segment 

to use code lists

2/LM/1800

LM01=DF (Department of Defense)

2

Transaction Set Trailer None ANSI mandatory segment 2/SE/2000

SE01=Total number of segments

SE02= system generated (Transaction Set Control Number)

Federal Note: Cite the same number as the one cited in ST02.

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 DLA DOC ID WS3– Weapon Item Data Transaction

888W Transaction Set -- DLMS 2.0 ANSI X.12 [4030 Version]

Current Data Requirements

Field Name

Record 

Position Conditions

DLMS Data Element

Segment/Position/Qualifier/Note Table

Document 

Identification Code 

01-03 WS3 1/LQ/1000

LQ01=0 (Document Identifier Code)

LQ02=RP 1-3 

1

Routing Identifier 

Code -To

04-06 RIC of the 

submitting

Service/Agency 

2/N1/1560

N101=55 (Service Manager)

DLMS Note: Use to identify the submitting activity 

representing the service/agency weapon system program. 

(Applicable to the Weapon Item Data Transaction.)

N103=M4 (RIC)

N104=RP 4-6

N106=TO (Message To)

2

Blank 07

National Stock 

Number [NSN]

08-20 2/G39/0400

G3902=FS (NSN)

DLMS Note: Use to identify the NSN to be identified to the 

end-item weapon system as indicated by the relationship 

expressed in the weapon system advice code of this 

transaction. 

G3903=RP 8-20 

2

Blank 21-23

Weapon System 

Essentiality Code 

[WSEC]

24 2/LQ/1900

LQ01=FF (Essentiality Code)

LQ02=RP 24 

DLMS Note: Use to indicate the Weapon System 

Essentiality Code (WSEC) indicating the degree to which 

failure of the part/item affects the end item/weapon system to 

perform. An ANSI data maintenance action will be taken to 

obtain a more appropriate code for use in a future 

version/release. The authoritative code source is DLAM 

4140.2 Vol II part 3. Code list is also available in DLAM 

4140.2, Supply Operations Manual, Vol II Part 3, Appendix 

A-38.

2

Weapon System 

Maintenance Code 

[WSMC]

25-26 2/LQ/1900

LQ01=FG (Source Maintenance and Recoverability Code)

LQ02=RP 25-26 

DLMS Note: Use to indicate the Weapon System 

Maintenance Code (WSMC) indicating the degree to which 

repairability/maintenance for the specific part/item affects 

the end item/weapon system to perform. This is a DLA 

unique data element meaningful to DLA only. An ANSI data 

maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release. Code 

list is available in DLAH 4140.2, Supply Operations 

Manual, Vol II Part 3, Appendix A-38.

2

Blank 27
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Weapon System 

Designator Code 

[WSDC] 

28-30

 Weapon System 

Designator

(28-29)

 Service Code 

(SVC)/Activity

(30)

2/N9/1510 

N901=W2 (Weapon System Number)

N902=rp 28-29

DLMS Note: 1. Must be used to indicate the three-digit or 

expanded-length four-digit Weapon System Designator 

Code (WSDC) assigned and/or authorized by DLA to 

identify the weapon system supported by the identified item. 

The Service/Agency Code associated with the WSD is 

identified in the last position of the WSDC. Refer to DLAM 

4140.2, Supply Operations Manual, Vol II Part 3, Appendix 

A-44.

Currently authorized Service/Agency Codes are:

A - Army

F - Air Force

M - Marine Corps

N - Navy

B - Federal Aviation Agency 

R - National Weather Service 

Z - Coast Guard

2. DLMS enhancement; see introductory note 3a. The 

four-digit WSD is a planned DLMS enhancement during 

logistics system modernization. It will only be assigned by 

agreement between DLA and the requesting Service or 

Agency.

2

Overlayed National 

Stock Number [NSN]

31-43 May be blank. 2/N9/1510 

N901= XA (Substitute National Stock Number)

N902 =RP 31-43

DLMS Note: Use to identify the standard, replacing, or

head of family NSN when Weapon System Status Code is CD, 

CG, or CS. This NSN identifies the replacing item for the 

requested NSN above, submitted on the original Weapon

System Item Data transactions. Requested NSN has been 

changed and continued processing. 

2

Interchangeability 

Substitutability Data

44 Placeholder. 

Reserved for future 

use.

2/N9/1510 

N901=IW (Part Interchangeability)

N902=RP 44

DLMS Note: This data field is reserved for future use.

Intended to support a future interchangeability and

substitutability (I&S) data requirement.

2

Reserved for Military 

Service

45-53 Placeholder. 

Service entries are 

ignored by ICP.

2/N9/1510

N903= RP 45-53

DLMS Note: This space is reserved for use by the 

submitting Service/Agency for narrative information not 

retained by DLA. Use with Code W2 above when applicable

(Equates to WS1/WS3 rp 46-53).

2

Blank 54-55
10

Transaction Date 56-60 Converted from 5-

position Julian 

Date. Mandatory 

entry due to ANSI 

syntax – if blank 

use current date for 

conversion. This 

date will apply to 

the entire

transaction.

1/G62/0860

G6201=BB (Transaction Control Date)

G6202=CCYYMMDD 

DLMS Note: Use to indicate the date of the transaction's 

preparation.

1

Blank 61

Transaction 

Origination Code 

[TOC]

62 Optional 2/LQ/1900

LQ01=LM (Case Origin Code)

LQ02=RP 62

DLMS Note: Use to indicate the Weapon System 

Transaction Origination Code (TOC). This is an optional 

entry identifying the initiation/origination point of the 

Weapon Item Data Transaction. An ANSI data maintenance 

action will be taken to obtain a more appropriate code for 

use in a future version/release. 

The following code list is extracted from DLAH 4140.2, 

Supply Operations Manual, Vol II Part 3, Appendix A-22. 

Available code are:

A – AUTODIN

B – BRAC

C – Center

H – Headquarters

P - Provisioning 

2

Blank 63-64

Weapon System 

Status Code [WSAC]

65-66 2/LQ/1900

LQ01=81 (Status Code)

LQ02=RP 65-66

DLMS Note: Use to indicate the Weapon System Status 

Code. DLA uses this to provide the submitting 

Service/Agency the status of the submitted Weapon System 

application upon input to the Weapon System support 

Program (WSSP) processes. An ANSI data maintenance 

action will be taken to obtain a more appropriate code for 

use in a future version/release. Code list is available in 

DLAM 4140.2, Supply Operations Manual, Vol II Part 3, 

Appendix A-57.

2

Routing Identifier 

Code - From

67-69 RIC of the 

processing ICP.

(May change 

qualifier to ICP)

1/N1/0200

N101= ICP (Inventory Control Point)

N103=M4 (DOD RIC)

DLMS Note: Use to identify the managing DLA ICP. 

(Applicable to the Weapon Item Data Response 

Transaction.)

N106=FR (Message From)

1

Blank 70-80
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ANSI Syntax Requirements/DLMS Enhancements

Transaction Set Header None ANSI mandatory segment 1/ST/0100

ST01=888 (Transaction Set ID Code)

ST02= system generated (Transaction Set Control 

Number)

Federal Note: A unique number assigned by the 

originator of the transaction set, or the originator's 

application program.

1

Beginning Segment None ANSI mandatory 

segment

1/BGN/0150

BGN01=00 (Original)

BGN02=Z 

Federal Note: Use code "Z" for this data element to 

satisfy mandatory X12 syntax requirements.

BGM03=Date (CCYYMMDD)

Federal Note: This date corresponds to the 

Universal Time Coordinate (UTC).

BGM04 Time

DLMS Note: DLMS enhancement.

Federal Note: 1. Express the originating activity's 

time in UTC.

2. Express time in a four-position (HHMM) format.

DLMS Note: DLMS enhancement.

BGN07=W1 (Weapons Data Change) 

DLMS Note: Use for Weapon Item Data Transaction 

(DLA DI WS1). Also use with Code RS below to 

indicate a response transaction.

BGN08=RS (Report Status)

DLMS Note: Use with W1 above for Weapon Item 

Data Response Transaction (DLA DI WS3). 

1

Code Source Information None ANSI mandatory segment 

to use code list

1/LM/0900

LM01=DF (Department of Defense)

1

Maintenance Type None ANSI mandatory segment 2/G53/0100

G5301=022 (Change in Status)

DLMS Note: Use on Weapon Item Data Response 

Transactions to fulfill ANSI syntax requirement.

2

Code Source Information None ANSI mandatory segment 

to use code lists

2/LM/1800

LM01=DF (Department of Defense)

2

Transaction Set Trailer None ANSI mandatory segment 2/SE/2000

SE01=Total number of segments

SE02= system generated (Transaction Set Control 

Number)

Federal Note: Cite the same number as the one cited 

in ST02.

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