# DLMS FINANCE PRC AGENDA ITEMS

**17 November 2010**

**0800 Start**

**2000 Corporate Ridge**

**Room : MCC #3 (2nd floor)**

**McLean, VA 22102**

**As of: 1600 November 16, 2010**

**Defense Connect Online (DCO)**

Defense Connect Online (DCO) will be used to provide real-time viewing on your computer screen of the presentations for those participants who are dialing into the meeting.  Access to DCO is through your web browser, and no special software is required.  

When you first connect, you will want to select the “guest” login option.  The only information required is your name.  This meeting has been setup as a “private meeting”, so after you click on the link below you will be placed in a wait state until the presenter accepts your request. You will be granted the option of selecting “full screen” for viewing, which should be selected. If you have any problems, we can walk you through the process on the phone via the call in number. The link is:  https://connect.dco.dod.mil/sfis

**OPEN ITEMS FROM FINANCE PRC MEETING OF 19 Nov 2009**

1. ******Standard Financial Information Structure (SFIS)****.**

a. All were to review Proposed DLMS Change (PDC) 365. 

i. STATUS 10.15.10. There will be further discussion at the FPRC.

2. **Off-Line Ordering System- Funds Availability Check****.**

a. Components and DLA to report on implementation plans for ADC 328 at the next FPRC meeting.

i. STATUS 10.15.10. Pending.

3. **FAA RIC Problem.**

a. Some FAA billings have RIC 570 vice RIC G69. Billie Davis, FAA, indicates that FAA is sending RIC G69 to GSA. GSA was to research this problem and correct it.

i. STATUS 10.15.10. Pending.

4. **Fund Code Validation on FMS Requisitions****.**

a. STATUS 10.29.10. All actions completed.  Closed.

5. **Air Force Billing Problems Resulting from Partial Shipments.**

a. DLA Distribution Standard System (DSS) confirms based on partial shipments, and DLA Enterprise Business System (EBS) bills based on these confirmations, (ARO) vice the material release order (A5_), the possibility exists that some bills will appear as duplicate billings. These bills don't contain suffixes on the document numbers, and the Air Force finance system considers the same document number with the same quantity to be a duplicate.  

b. Components and DLA****provide the following information at the 2010 FPRC:

-     Process used for handling these bills, which appear as duplicate bills, i.e. are they processed manually?

-     What is the estimated frequency of occurrence per month?

-     Are there charges for each interfund bill, as this process would increase the number of detail bills?

-     Are there additional charges for processing these bills manually?

c. STATUS  10.15.10  Pending.

6. ******GSA-Directed Shipments Lost at DLA-Operated Consolidation and Containerization Point (CCP)**.

a. GSA to****provide comments on draft PDC 314, or provide recommendation for alternative procedures, to Ellen Hilert 

i. STATUS 10.15.10.  On Hold.

7. **DOD Activity Address Code (DoDAAC) Edits on Logistics Bills and Requisitions.**

a. STATUS: ADC 354 issued. Closed.

8. **Billing Issues (DLA)**

a. Further discussion is needed. Cathy Shepard of DLA Finance will be presenting two updates.

i. DAAS Bill Rejects

ii. XP Fund Code

b. DFAS Columbus DLA Billing Issues. (Angel Sweetser, DFAS Columbus)   DFAS -CO AF Accounting Requirements is concerned with the length of time, in general, it takes to receive reversals from DLA.  After ADC 226 was implemented in November 2009, DFAS-CO Air Force Departmental received bills that should have gone through Non-Interfund.  Of those bills, some were reversed in September.  The rest are still on the Interfund Billing System unassigned listing.  We would like to know if there is anything that we can do (from DLA's perspective) to help facilitate a quicker turnaround time for reversals.

i. STATUS  10.15.10  Pending

9. **DLA Hazardous Waste Billing.**

a. STATUS: 10.21.10  All actions completed. Closed.

10. **DLMS Manuals.**

a. DLA Logistics Management Standards Office will make a presentation.

b. All are to****review chapters 2 and 3 of Draft DLM 4000.25-3 MILSBILLS, DLM 4000.25 V4, (linked on the agenda) and provide proposed changes to DLA Logistics Management Standards Office (formerly  DLMSO), Bob Hammond, for PDC development.

i. STATUS 10.15.10  Pending.

**NEW AGENDA ITEMS**

11. **Interagency Agreement (IAA)**

a. Bob Hammond will be presenting:

i. Instructions for IAA

ii. Interfund Billing and the Interagency Agreement

b. DFAS will be providing three briefings (scheduled to begin at 13:00):

i. IAA OSD--C DLA Overview Brief  (by Dan Martin)

ii. Interfund Brief  (by Nick Bell)

iii. DFAS DLA Eliminations Brief (by Bruce Stahmer)

12. **Air Force ECSS Financial Implementation**

a. There will be a briefing by the Air Force.

13. **MILSBILLS –Credit Adjustment Process**

a. There will be a DFAS presentation on this topic by Joshua Doroen of DFAS.

14. **Non-Interfund Authority Code**

a. There will be a briefing by Angel Sweetser, DFAS Columbus

15. **DLA Logistics Management Standards Office Website**

a. There will be a presentation by the DLA Logistics Management Standards Office

16. **Finance Training.**

a. DLA Logistics Management Standards Office will present training on DLMS Finance [ Module 4F - DLMS Finance Training ] 

b. DLMS Supplement 810L

17. **DLMS Migration Status****.**

a. DLA Logistics Management Standards will provide a status update on migration from fixed 80 record position MILS transactions to variable length Defense Logistics Management System (DLMS) transactions.

18. **Process Review Committee (PRC) Survey.**

a. DLA Logistics Management Standards Office appreciates your feedback on this PRC, and welcomes any comments for improvement. Hard copy surveys will be handed out at the PRC. DCO participants may download the survey and email it to******David.Walker@dla.mil****.**

b. Download Survey

c. Thank you for your participation in this Process Review Committee meeting.

Break Timer