Addendum ADC 441A

Attachment, Page 1

ADC 441A (Addendum to ADC 441)

Clarification to Exception Rules to Accommodate Communication of 

Ammunition/Ammunition Related Quantities in Excess of Five Digits

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: PEO EIS LMP, (856) 988-4878

b. Functional POC: HQ JMC (JM&L LCMC), 309 782 6469

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: Order Fulfillment/Requisition Processing

3. REFERENCES:

a. DOD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP) Manual

b. DOD 4000.25-2-M, Military Standard Transaction Reporting and Accounting 

Procedures (MILSTRAP) Manual

c. Joint Ordnance Commanders Group (JOCG) Joint Conventional Ammunition Policies 

and Procedures (JCAPPs)

 d. DLA Logistics Management Standards memorandum dated August 22, 2011 subject: 

Approved Defense Logistics Management System (DLMS) Change (ADC) 441, Exception Rules 

to Accommodate Communication of Ammunition/Ammunition Related Quantities in Excess of 

Five Digits (Supply/MILSTRIP/MILSTRAP)

4. BACKGROUND: Based on discussions with the MILSTRIP Administrator and DLA 

Transaction Services for the implementation of the changes identified in reference 3.d., it was 

determined that clarification of business rules was required to accurately depict the entire 

process, and the DLMS to DLSS mappings. Additionally, typographical changes were required 

to the logic and policy changes. Significant updates subsequent to release of ADC 441 are 

highlighted in green. Significant revisions subsequent to staffing of the proposed addendum are 

highlight in blue. This document must be used in conjunction with the original ADC 441.

a. Scenario for which the transaction is used: There are three scenarios that comprise 

the scope of this request: (1) requisition of Single Manager for Conventional Ammunition 

(SMCA) assigned items, (2) release/issue of non-SMCA assigned items stored at SMCA storage 

sites, and (3) reporting of adjustment transactions. The procedures are documented in reference 

3.c.
Addendum ADC 441A

Attachment, Page 2

(1) Requisition of SMCA assigned items, as depicted in Figure 2, under section 5.c. 

below:

(a) Customers submit requisitions (MILSTRIP DLSS Document Identifier Code 

(DIC) A0_/DLMS 511R) to their Military Service Inventory Control Point (ICP).

(b) Military Service ICPs send requisitions that are to be filled from Military 

Service-owned stock by a referral order (MILSTRIP DLSS DIC A4_/DLMS 511R) to the 

Principal SMCA Field Operating Activity (FOA) (Routing Identifier Code (RIC) B14) supported 

by the Army Logistics Modernization Program (LMP) Enterprise Resource Program (ERP).

(c) The SMCA FOA provides a DLMS-formatted supply status (MILSTRIP 

DLSS DIC AE8/DLMS 870S) with Status Code BD to transmit to DLA Transaction Services for 

distribution to the requisitioner and others. DLA Transaction Services converts the LMP 

transaction to the appropriate supply status transaction (AE_) format and makes distribution 

under standard MILSTRIP distribution rules per reference 3.a. 

(d) The SMCA FOA selects the SMCA storage site and directs the shipment 

internally to the SMCA storage site. The SMCA FOA provides supply status (MILSTRIP DLSS 

DIC AE8/DLMS 870S) with Status Code BM with the selected SMCA storage site identified as 

the “last known source” to DLA Transaction Services for distribution to the requisitioner and 

others per reference 3.a. advising that all future transactions identify the SMCA storage site as 

the initiator. Note that the supply source for ammunition transactions after the SMCA FOA site 

selection process is the SMCA storage site. This is to identify which SMCA storage site the 

service owned materiel is being decremented against. Note: This practice is not consistent with 

MILSTRIP, but has been adopted by the identified systems for ammunition due to legacy 

system constraints and LMP design. Transactions to CISIL (based on Requisition DoDAAC, 

Supplementary Address, or Distribution Code) as the Army’s FMS System will follow the 

standard MILSTRIP convention of (1) issuing a “BM” status when passing the requisition to 

another Source of Supply, and (2) issuing MILSTRIP DLSS AE_/DLMS 870S and 

MILSTRIP DLSS DIC AS_/DLMS 856S transactions from the Inventory Control Point RIC 

only.

(e) Prior to materiel release, shipment or issue, the SMCA storage site provides 

Supply Status (MILSTRIP DLSS DIC AE8/DLMS 870S) with the appropriate status code(s), if 

required to DLA Transaction Services, who will convert it to the appropriate supply status (AE_) 

format and make distribution per reference 3.a.

(f) Upon shipment, the SMCA storage site prepares a DLMS-formatted Shipment 

Status (MILSTRIP DLSS DIC AS8/DLMS 856S) to transmit to DLA Transaction Services. 

DLA Transaction Services converts to the appropriate shipment status (AS_) format and makes

distribution per reference 3.a. Note that the supply source for ammunition transactions after the 

SMCA FOA site selection process is the SMCA storage site being transacted against, not the 

ICP. This is to identify which SMCA storage site the service owned materiel is being 

decremented against. Note: This practice is not consistent with MILSTRIP, but has been 

adopted by the identified systems for ammunition. Under MILSTRIP/DLMS, the preparation 

of the shipment status may be delegated to the storage activity; however, the ICP is the 
Addendum ADC 441A

Attachment, Page 3

intended “from” activity. To resolve the gap in information in the MILSTRIP format for 

which the LMP practice compensates, the DLMS Shipment Status implemented an additional 

data field to identify the storage activity. For consistency in the DLMS, DLA Logistics 

Management Standards requested LMP review current mapping to ensure both parties are 

identified appropriately and transition to the correct format as soon as feasible. Transactions 

to CISIL, as the Army’s FMS System will follow the standard MILSTRIP convention.

(g) Upon issue from the custodial accountability records, the SMCA storage site

notifies the owning Military Service ICP of positive supply action by means of a DLMSformatted Issue transaction (MILSTRAP DLSS DIC D7_, Component unique BG1/ BG2/ DLMS 

867I). 

(2) Issue of non-SMCA assigned items stored at SMCA sites, as depicted in Figure 3, 

under section 5.c. below:

(a) The owning Military Service ICP prepares the MRO (MILSTRIP DLSS DIC

A5_/DLMS 940R) and sends it directly to the ammunition storage activity operating within 

LMP. The owning Military Service ICP also submits Supply Status (MILSTRIP DLSS DIC

AE8/DLMS 870S) with Status Code BM and the storage activity identified as the “last known 

source” to transmit to DLA Transaction Services for distribution to the requisitioner and others 

advising that all future transactions will be received from the storage activity. 

(b) The ammunition storage activity notifies the requiring activity of receipt of the 

MRO by means of Supply Status (MILSTRIP DLSS DIC AE8/DLMS 870S) with Status Code 

BD. DLA Transaction Services will convert to the appropriate supply status (AE_) and make 

distribution per reference 3.a.

(c) Upon validation of the MRO by LMP, the ammunition storage activity notifies 

the requiring activity of positive supply action by means of a DLMS-formatted Supply Status 

(MILSTRIP DLSS DIC AE8/DLMS 870S) with Status Code BA. DLA Transaction Services 

will convert to the appropriate supply status (AE_) format and make distribution per reference 

3.a. 

(d) Upon shipment, the ammunition storage activity prepares a Shipment Status 

(MILSTRIP DLSS DIC AS8/DLMS 856S). DLA Transaction Services converts to the 

appropriate shipment status (AS_) format and makes distribution per reference 3.a. 

(e) Upon final shipment, the ammunition storage activity within LMP also notifies 

the owning Military Service ICP of positive supply action by means of Material Release 

Confirmation (MILSTRIP DLSS DIC AR_, Component Unique BG1, BG2/ DLMS 945A). 

Prior to materiel release, the ammunition storage activity notifies the requiring activity of any 

cancellation actions also by means of a Supply Status (MILSTRIP DLSS DIC AE8/DLMS 870S) 

with the appropriate status code, if required.

5. APPROVED CHANGE(S):

a. Approved change in detail: Revise DLMS to DLSS mappings for DLMS 870S/DLSS 

DIC AE_; DLMS 945A/DLSS DIC AR_, AE6, AG_, DZK; DLMS 856S/DLSS DIC AS_; 
Addendum ADC 441A

Attachment, Page 4

DLMS 527D/DLSS DIC DD_, DF_, DU_, DW_ ; DLMS 867I/ DLSS DIC D7_, BG2, DZK; 

DLMS 527R/DLSS DIC D4_, D6_, DX_, BG2, DZK; and DLMS 947I/DLSS DIC D8_, D9_, 

DAC, DAD, DAS, BG2, DZK. DLSS to DLMS mapping changes are not required. These 

changes are only applicable for the following conditions:

(1) Federal Supply Group (FSG) = 13 or Federal Supply Classifications (FSC) = 

1410, 1420, 1427, 1440, 5330, 5865, 6810 or 8140.

(2) Identified senders and recipients by DLMS Supplement follow. Note, per 

Chapter JCAPP-5, J5.3.1 of reference 3.c., the SMCA FOA will provide accurate and timely 

information to the Military Services on ammunition stored at the SMCA sites and for non-SMCA 

assigned items similar data is provided by the storing activity (i.e. storage activity RIC as 

identified below). To provide proper ammunition traceability the storage activity will be the 

submitter of the transaction where ever applicable. DLA Logistics Management Standards 

notes this deviation from authorized procedures and this approved change has been updated to 

ensure DLMS transactions reflect appropriate identification of the storage activity and ICP.

(a) 856S - RIC From (N1/2200 Loop: N101=Z4, N103=M4, N106=FR, 

N104=B14; Storage RIC (N1/2200 Loop: N101=SB, N103=M4, N104=A0W, A5R, BAD, BA7, 

BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, B47, B51)

(b) 870S - RIC From (N1/50 Loop N101=Z4, N103=M4, N106=FR, 

N104=B14; Storage RIC (N1/50 Loop: N101=SB, N103=M4, N104=A0W, A5R, BAD, BA7, 

BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, B47, B51)

Staffing Note to All Components: In response to the MILSTRIP Administrator’s request to 

determine how to restrict applicability of the conversion process requiring accumulation of 

ammunition quantities reported in the supply and shipment status, the PDC submitter responded 

as follows:

“We (LMP, JM&LC, Navy and Marine Corps) have discussed this, and we do not believe that it 

is reasonable to restrict these transactions by recipient. The requisitioner or supplementary 

address are the two main addressees in the 856S and 870S, and there could be hundreds or 

thousands of possible activities. What they do have in common (to the best of our knowledge) is 

that the intended recipients of the transactions would be using ammunition specific systems 

(CAS, OIS-R, and SAAS-MOD) that would handle the transactions as depicted by the PDC. We 

further believe that the scope that has already been included in the PDC should be sufficient to 

adequately restrict the translation.”

The MILSTRIP Administrator notes that the restriction for the supply and shipment status apply 

to the originator only, and, therefore, all supply and shipment status applicable to FSG=13 or 

FSC = 1410, 1420, 1427, 1440, 5330, 5865, 6810 or 8140 prepared by LMP using ICP RIC B14 

and Storage RIC A0W, A5R, BAD, BA7, BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, 

B47, or B51 will be subject to DAAS conversion resulting in both the allowable MILSTRIP 

quantity and the separate residual quantity balance being reported on the same document 

number/suffix. The DLA Logistics Management Standards cannot verify that all ammunition 

requisitioners are supported by the systems identified above; therefore, specific concurrence 

with this portion of the original proposal was requested). Refer to ADC 441 Enclosure for 

staffing response and comment resolution.
Addendum ADC 441A

Attachment, Page 5

(c) 527D - RIC From (N1/70 Loop: N101=KA, N103=M4, N106=FR, 

N104=B14)

(d) 527R - RIC From: (N1/070 Loop: N101=RC, N103=M4, N106=FR, 

N104= A0W, A5R, BAD, BA7, BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, B47, 

B51); RIC To: (N1/210 Loop: N101=Z4, N103=M4, N106=TO, N104=MHQ, NCB, FG5, FL5, 

FGZ, FLZ)

(e) 867I - RIC From (N1/80 Loop: N101=SB, N103=M4, N106=FR, 

N194= A0W, A5R, BAD, BA7, BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, B47, 

B51); RIC To (N1/50 Loop: N101=Z4, N103=M4, N106=TO, N104=MHQ, NCB, FG5, FL5, 

FGZ, FLZ)

(f) 947I – RIC From (N1/0400 Loop: N101=SB, N103=M4, N106=FR, 

N104= A0W, A5R, BAD, BA7, BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, B47, 

B51); RIC To (N1/1100 Loop: N101=Z4, N103=M4, N106=TO, N104=MHQ, NCB, FG5, FL5, 

FGZ, FLZ)

(g) 945A: RIC From (N1/40 Loop: N101=SB, N103=M4, N106=FR, 

N104=A0W, A5R, BAD, BA7, BA9, BB1, BB2, BC2, BD2, BKD, BRD, BTD, B13, B38, B47, 

B51); RIC To (N1/80 Loop: N101=Z4, N103=M4, N106=TO, N104=MHQ, NCB, FG5, FL5, 

FGZ, FLZ)

b. Proposed procedures: 

 (1) Revise DOD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP), Chapter C4, Status, Appendix AP3.10, and Appendix 3.19 to incorporate the 

following clarification of procedures which deviate from standard MILSTRIP practice:

(a) Revise new subparagraph C4.8.9 to read: “Intra-Service ammunition and 

ammunition related orders following the ammunition storage site selection utilize the storage 

depot being transacted against instead of the Inventory Control Point when providing supply 

and shipment status in order to maintain traceability of ammunition and ammunition related 

items shipped. 1

_________________

1 Refer to ADC 441/441A, Clarification of Exception Rules to Accommodate Communication 

of Ammunition/Ammunition Related Quantities in Excess of Five Digits.

(b) Revise new footnote in AP3.10 and 3.19 associated with “Routing Identifier”:

FIELD LEGEND RECORD POSTION(S) ENTRY AND INSTRUCTIONS

Routing Identifier 1 4-6 Enter the RI of the supply 

source.... __________________

1 “Intra-Service ammunition and ammunition related orders following the ammunition 

storage site selection utilize the storage depot being transacted against instead of the Inventory 
Addendum ADC 441A

Attachment, Page 6

Control Point when providing supply and shipment status in order to maintain traceability of 

ammunition and ammunition related items shipped. Refer to ADC 441/441A, Clarification of

Exception Rules to Accommodate Communication of Ammunition/Ammunition Related 

Quantities in Excess of Five Digits.

 (2) Revise DOD 4000.25-1-M, Appendix AP3.1 to add the following paragraph. This 

will align the MILSTRIP and MILSTRAP business rules:

“AP3.1.3. Special Explanation/Instruction. 

AP3.1.3.1 For ammunition and ammunition related items in Federal Supply Group 13

and Federal Supply Classes 1410, 1420, 1427, 1440, 5330, 5865, 6810, or 8140, quantities 

exceeding 99,999 may be expressed in thousands by placing an M in record position 29. 

Example: A quantity of 1,950,000 would be expressed as 1950M (1950 in record positions 

25-28 and an M in record position 29). Quantities not evenly divisible by thousands will 

require two transactions. The first transaction will reflect the rounded thousands using 

the M modifier and the second transaction will reflect the residual quantity: e.g., for a 

quantity of 100,001, the first document will reflect a quantity of 0100M and the second 

document will reflect a quantity of 00001.”

(3) Update the mappings for 856S and 870S to reflect that the storage activity being 

used as the supply source is applicable for all DLSS DIC AS8 and AE8. This usage by LMP 

storage activities may apply outside of the specific ammunition and ammunition related 

transactions for Federal Supply Class 13, and Federal Supply Groups 1410, 1420, 1427, 1440, 

5330, 5865, 6810 and 8140 which were specified for the quantity conversion.

(a) Under interim processing rules, LMP storage activities prepared DLMS 

shipment status with the storage activity identified as the owning ICP-From activity in the 

address loop of the transaction. DLA Transaction Services will, therefore, map the storage 

activity as the supply source generating the transaction (RP 4-6) in the legacy MILSTRIP 

transaction. Upon implementation of the long-term solution, LMP storage activities prepares the 

DLMS shipment status with the appropriate owner/manager identified as the owning ICP-From 

(SMCA or non-SMCA). The storage activity will be identified by DoDAAC in the shipment 

status loop containing detail transaction data. This identification of the owner/manager and 

initial transportation shipping activity is consistent with DLA Distribution Depot formatting of 

the DLMS Shipment Status. LMP storage activities will also include the storage activity 

identified by RIC in the shipment status loop with the detail transaction data. The inclusion of 

this RIC will trigger DLA Transaction Services to use the storage activity RIC as the supply 

source generating the transaction. This legacy mapping is required by LMP agreement with 

DOD Components and documented under ADC 441 MILSTRIP Appendix 3.19. Staffing Note: 

For the long-term solution, the ICP RIC is contained in Address Loop as the transaction 

originator; the Storage Activity RIC and the Storage Activity DoDAAC are contained in the 

Shipment Loop.
Addendum ADC 441A

Attachment, Page 7

Item 

#

Location Revision to 

856S, Shipment Status

Reason

1. DLMS 

Introductory 

Note

Add ADC 441A to DLMS Introductory note 3.

- ADC 441A (Addendum to ADC 441) Clarification to 

Exception Rules to Accommodate Communication of 

Ammunition/Ammunition Related Quantities in Excess of Five 

Digits (Supply/MILSTRIP/MILSTRAP)

To identify DLMS changes 

included in the DS.

2. 2/N101/2200 Revise DLMS Note 6 to existing qualifier SB – Storage Area:

SB Storage Area

DLMS Note:

1. Use to identify the initial shipping activity.

2. For Army Total Package Fielding (TPF), use to identify the 

Routing Identifier of the Unit Materiel Fielding Point (UMFP) or 

staging site originating the UMFP shipment document. 

3. Use for LRO shipment status to identify the organization 

responsible for release of the retail assets.

4. For conversion processing this will be understood to be the 

originating activity as identified by the Supplemental Address.

5. A DLMS enhancement allows specific separate identification 

of the party to receive credit and the party originating the LRO 

shipment status/shipping the materiel. DoDAACs associated with 

qualifier SB and ZB are expected to be the same at this time. 

However, when using originated in DLMS, the LRO originator 

may be a different party and will be identified by a Routing 

Identifier. Refer to ADC 299.

6. When implemented as a DLMS enhancement in the shipment

loop to allow specific separate identification of owner/manager

Owning Inventory Control Point and storage activity RIC for 

ammunition and ammunition related transactions, the storage 

activity may be the actual initiator of the status on behalf of the 

ICP identified at 1/N101/50 Code Z4 (N106=FR). a second 

instance of the SB in the shipment loop must be used to identify 

the storage activity by DoDAAC (N103 = 10). Refer to 

Approved Addendum to ADC 441A.

To clarify the addressing of 

ammunition and 

ammunition related 

transactions. 

This enhancement supports 

the long-term LMP solution 

by allowing for the storage 

activity identification by 

RIC.

This clarifies that both the 

RIC and the DoDAAC will 

be provided for the storage 

activity in the shipment 

loop as part of the longterm LMP solution.
Addendum ADC 441A

Attachment, Page 8

Item 

#

Location Revision to 

856S, Shipment Status

Reason

3. 2/N101/2200 Revise wording of DLMS Note 1 to existing qualifier Z4:

Z4 Owning Inventory Control Point

DLMS Note:

1. Use to identify the Routing Identifier of the supply source or 

applicable ICP/IMM owner/manager as the originator of the 

shipment status. This includes shipment status prepared by the 

Distribution Depot on behalf of the ICP/IMM owner/manager,

for ICP/IMM- owner/manager directed shipments, and 

CCP/Consolidation shipment status. Additionally, this includes 

shipment status prepared by Army storage activities on behalf 

of the owner/manager for ammunition and ammunition related 

shipments.

2. Use to identify the recipient for LRO Shipment Status.

3. Use to identify the recipient Fielding Command for Army 

Total Package Fielding shipments.

To clarify the addressing of 

ammunition and 

ammunition related 

transactions. 

Revision to AS_ Mapping

Field Legend Record 

Position

(DLSS)

Conditions DLMS Data Element Table

Ammunition

Storage Activity

4 – 6 If RP1-2=AS

If HL03 = V

N101= Z4

N103 = M4

N104 = B14

N106 = FR 

AND

If HL03 = W

N101 = SB

N103=M4 

N101=SB

N103=M4

N104=RP 4-6

2

(b) Under interim processing rules, LMP storage activities prepared DLMS 

supply status with the storage activity identified as the owning ICP-From activity in the 

transaction header. DLA Transaction Services will, therefore, map the storage activity as the 

supply source generating the transaction (RP 4-6) in the legacy MILSTRIP transaction. Upon 

implementation of the long-term solution, LMP storage activities prepare the DLMS supply 

status using the correct storage activity qualifier to indicate that the LMP storage activity 

generating the transaction. In addition, LMP will adopt a DLMS enhancement to identify the 

applicable owner/manager as the owning ICP (SMCA or non-SMCA) in the detail transaction 

data section of the transaction. DLA Transaction Services will use either the ICP-From or the 

Storage Activity-From as the supply source generating the legacy MILSTRIP transaction (RP 4-
Addendum ADC 441A

Attachment, Page 9

6) based upon whichever is present in the DLMS transaction. Staffing Note: For the long-term

solution, the Storage Activity RIC is carried in the header information (at position 50) as the 

transaction originator; the ICP RIC is carried in the detail information (at position 90).

Item 

#

Location Revision to 

870S, Supply Status

Reason

1. DLMS 

Introductory 

Note

Add Addendum to ADC 441 to DLMS Introductory note 4.

- ADC 441A (Addendum to ADC 441) Clarification to 

Exception Rules to Accommodate Communication of 

Ammunition/Ammunition Related Quantities in Excess of Five 

Digits (Supply/MILSTRIP/MILSTRAP)

To identify DLMS changes 

included in the DS.

2. 1/N101/50 Add DLMS Note 3 to existing qualifier SB – Storage Area:

SB Storage Area

DLMS Note: 

1. Use to identify the distribution depot generating the supply 

status.

2. Used when providing Material Processing Center (MPC) 

status.

3. Use to identify the storage activity when the storage activity 

is the originator of the transaction implemented. This is 

applicable as a DLMS enhancement to allow specific separate 

identification of owner/manager and storage activity RIC for 

ammunition and ammunition related transactions. Refer to 

Approved Addendum to ADC 441A.

To clarify the addressing of 

ammunition and 

ammunition related 

transactions.

This enhancement supports 

the long-term LMP solution 

by allowing for 

identification of the storage 

activity generating the 

transaction using the 

correct DLMS qualifier .

3. 2/N101/90 Add qualifier Z4 – Owning Inventory Control Point:

DLMS Note: 

Use to identify the owner/manager when implemented as a 

DLMS enhancement to allow specific separate identification of 

owner/manager and storage activity RIC for ammunition and 

ammunition related transactions. Refer to Approved 

Addendum to ADC 441A..

To clarify the addressing of 

ammunition and 

ammunition related 

transactions.

This enhancement supports 

the long-term LMP solution 

by allowing for 

identification of the 

owner/manager associated 

with the supply action.

Revision to AE Mapping

Field Legend Record 

Position 

(DLSS)

Conditions DLMS Data Element Table

Ammunition 

Storage Activity

4 – 6 If RP1-2=AE

If N101=SB 

N103=M4 

N106=FR

N101=SB

N104=RP 4-6

1

Owning Inventory None If N101=SB N101=Z4 2
Addendum ADC 441A

Attachment, Page 10

Revision to AE Mapping

Field Legend Record 

Position 

(DLSS)

Conditions DLMS Data Element Table

Control Point 

(Owner/Manager)

N103/50=M4 

N106/50=FR

AND

N101=Z4

N103=M4

N104=Owning ICP

 c. Proposed transaction flow: Updated Figures 2 and 3 from reference 3.d. to reflect 

the changes made in the section 4.a. above.

LMP

OIS-M

OIS-W

CAS

OIS-R

SASS-MOD

Retail Wholesale

DLA 

Transaction 

Services

A0_

A0_

511R

A4_

870S

856S

867I

940R

945A

D7_

AE_

AS_

A4_

D7_

A4_

D7_

AE_

AS_

Legend:

Green (italics) – No 

Translation required

Red (underline) –

Translation required, 

Normal processing does 

not support multiple 

documents as additive

Black (regular) – No 

Translation required

A0_

AE_

Figure 2: Requisition of SMCA Items
Addendum ADC 441A

Attachment, Page 11

LMP

OIS-M

OIS-W

CAS

OIS-R

SASS-MOD

Retail Wholesale

DLA 

Transaction 

Services

A0_

A0_

511R

A4_

870S

856S

867I

940R

945A

D7_

AE_

AS_

A4_

D7_

A4_

D7_

AE_

AS_

Legend:

Green (italics) – No 

Translation required

Red (underline) –

Translation required, 

Normal processing does 

not support multiple 

documents as additive

Black (regular) – No 

Translation required

A0_

AE_

Figure 3: Requisition of Non-SMCA Items

6. REASON FOR CHANGE: Documents and incorporates DLSS legacy format and DLMS 

requirements to support the Ammunition processing between the Army, Air Force, Marine 

Corps, and Navy and Principal SMCA FOA; and to facilitate ammunition accountability. The 

original ADC 441 did not properly map or sufficiently clarify requirements for the 

owner/manager and storage activity on the DLMS Supply and Shipment Status.

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Corrects documentation and clarifies identification of applicable 

activities.

b. Disadvantages: None identified.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA Transaction Services 

implemented the ADC 441 quantity conversion rules in late September 2011. The solution for 

proper identification of the owner/manager and storage activity was implemented by LMP December 

27, 2011.
Addendum ADC 441A

Attachment, Page 12

9. IMPACT:

a. DLMS Data Elements: No new or revised data elements under this addendum.

b. DLA Transaction Services: Required DAAS mapping update as indicated above. 

Additionally, both the shipping activity DoDAAC and RIC shall be made available in the OnLine Tracking System (LOTS) data base (as the RIC will support populating any subsequent 

Supply Discrepancy Reports (SDR) via DOD WebSDR).

c. Army LMP: Required update to populate the Owing Inventory Control Point as the 

transaction initiator on the DLMS Shipment Status and separately identify the applicable storage 

activity by both RIC and DoDAAC. Required update to populate the storage activity as the 

transaction initiator on the DLMS Supply Status using the appropriate qualifier and to separately 

identify the owner/manager.
Addendum ADC 441A

Attachment 1, Page 1

Attachment 1, Comment Resolution

Originator Response/Comment Disposition

1. Army Concurs with comments:

4.a.1.e makes it sound like the AE8 w/BA comes with 

the D7_, BA is sent when Delivery created, D7_ follows 

the AS8 which is sent at PGI and the BG_s.

4.a.2.a we dont send the AE8 w/BM, it is a BD and BA 

at Delivery create 4.a.2.c. the AR_ comes after AS8 

(4.a.2.d.) & BGs, not the AE8 w/BD.

Concur. Changes have been 

incorporated in paragraph 4.a.1. 

to reflect the correct transaction 

processing steps.

Concur. Changes have been 

incorporated in paragraph 4.a.2. 

to reflect the correct transaction 

processing steps.

2. Navy Concurs with Addendum PDC441A, but provide these

comments:

In paragraph 5.a(1) should FSC 6818 actually be FSC 

6810?

Also, for the record, these changes will require the 

scheduling of programming changes to Ordinance 

Information System (OIS), since Serial Lot Item 

Tracking does not currently support computing the 

quantities on two transactions to arrive at an accurate 

asset on-hand quantity.

Concur. Changes have been 

incorporated for all instances of 

FSC 6818 in the document.

Upon the initial development of 

ADC 441, Army understood that 

OIS could handle the quantity 

split between two transactions. 

This portion of the original 

change ADC 441 already went 

into production. Request Navy 

confirm if OIS reported a 

problem with production 

records.

3. Marine 

Corps

Concur with comment:

Paragraph 4.a: Recommend change “(1) requisition of 

Single Manager for Conventional Ammunition (SMCA) 

items, (2) release/issue of non-SMCA items from Army 

storage depots, (3) reporting of Adjustment 

transactions.” to read “(1) requisition of Single Manager 

for Conventional Ammunition (SMCA) assigned items, 

(2) release/issue of non-SMCA assigned items stored at 

SMCA storage sites, (3) reporting of adjustment 

transactions.”

Justification: Consistency with the verbiage contained 

in chapter 5 of reference 3.c. and remove unneeded 

Concur. Changes have been 

incorporated.
Addendum ADC 441A

Attachment 1, Page 2

Originator Response/Comment Disposition

capitalization.

Paragraph 4.a.(1): Recommend change “SMCA Items” 

to read “SMCA assigned items”

Justification: Consistency with the verbiage contained 

in chapter 5 of reference 3.c..

Paragraph 4.a.(1): Referred to Figure 2, under section 

5.c. Figure 2 is incomplete, missing labels for all of the 

proposed transaction flows and the ‘Legend’. 

Recommend update Figure 2 to include the appropriate 

labels and Legend. Note: Assumed something changed 

on figure 2 in PDC 441A from ADC 441 because the 

‘LMP’ block included an additional IC (i.e. 945A) in the 

addendum.

Paragraph 4.a.(1).(a): Recommend change “ICP” to 

read “Inventory Control Point (ICP)”

Justification: First time this acronym was used.

Paragraph 4.a.(1).(b): Recommend change “Army 

SMCA” to read “Principal SMCA Field Operating 

Activity (FOA)”.

Justification: Consistency with the verbiage contained 

in chapter 1 of reference 3.c.. “The US Army JMC is 

designated the Principal SMCA FOA”.

Paragraph 4.a.(1).(b): Recommend change “Army 

SMCA” to read “SMCA FOA”.

Justification: Consistency with the verbiage contained 

in reference 3.c..

Paragraph 4.a.(1).(c): Recommend change “The Army 

SMCA supply source” to read “SMCA FOA”

Justification: Consistency with the verbiage contained 

in reference 3.c..

Paragraph 4.a.(1).(d): Recommend change “The SMCA 

selects the storage activity and directs the shipment by 

issuing a Material Release Order (MRO) internally to 

the LMP-supported storage activity. The storage 

activity responds with a Material Release Confirmation, 

also internal to LMP. The SMCA provides supply 

status (MILSTRIP DLSS DIC AE8/DLMS 870S) with 

Status Code BM and the storage activity identified as 

Concur. Changes have been 

incorporated.

Details were lost during the 

conversion to PDF. Fixed for 

ADC.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.
Addendum ADC 441A

Attachment 1, Page 3

Originator Response/Comment Disposition

the “last known source” to DLA Transaction Services 

for distribution to the requisitioner and others advising 

that all future transactions identify the storage activity as 

the initiator. Note that the supply source for 

ammunition transactions following the Material Release 

Order is the storage depot being transacted against, not 

the Inventory Control Points, to identify which storage 

depot the asset balance is being decremented” to read 

“The SMCA FOA selects SMCA storage site and directs 

the shipment internally to the SMCA storage site. The 

SMCA FOA provides supply status (MILSTRIP DLSS 

DIC AE8/DLMS 870S) with Status Code BM with the 

selected SMCA storage site identified as the “last 

known source” to DLA Transaction Services convert to 

the appropriate supply status (AE_) format and make 

distribution per reference 3.a. advising that all future 

transactions will identify the SMCA storage site as the 

initiator. Upon acceptance of the order, the selected 

SMCA storage site notifies the requiring activity that the 

requested item is being processed for release and 

shipment by means of a Supply Status (MILSTRIP 

DLSS DIC AE8/DLMS 870S) with Status Code BA. 

DLA Transaction Services will convert to the 

appropriate supply status (AE_) format and make 

distribution per reference 3.a..

Note that the supply source for ammunition transactions 

after the SMCA FOA site selection process is the 

SMCA storage site. This is to identify which SMCA 

storage site the service owned materiel is being 

decremented against.”

Justification: To remove references to MILSTRIP 

terminology for internal to LMP process that are no 

longer applicable to the current environment (this was 

the process when the SMCA FOA and the SMCA 

storage sites were operating on separate systems) and 

removes the ‘post issue’, and consistency with the 

verbiage contained in reference 3.c..

Paragraph 4.a.(1).(e): Recommend change “The SMCA 

storage activity notifies the owning Military Service ICP 

of positive supply action by means of a DLMSformatted Issue transaction (MILSTRAP DLSS DIC

D7_, Component unique BG1/ BG2/ DLMS 867I). The 

SMCA storage activity also notifies the requiring 

activity of positive supply action by means of a Supply 

Concur. Changes have been 

incorporated.
Addendum ADC 441A

Attachment 1, Page 4

Originator Response/Comment Disposition

Status (MILSTRIP DLSS DIC AE8/DLMS 870S) with 

Status Code BA. DLA Transaction Services will convert 

to the appropriate supply status (AE_) format and make 

distribution per reference 3.a.. Note that the supply 

source for ammunition transactions is the storage depot 

being transacted against, not the Inventory Control 

Points, to identify which storage depot the asset balance 

is being decremented against. Prior to materiel release, 

the SMCA storage activity notifies the requiring activity 

of any cancellation actions also by means of a Supply 

Status (MILSTRIP DLSS DIC AE8/DLMS 870S) with 

the appropriate status code, if required.” to read “Prior 

to materiel release/shipment/issue, the SMCA storage 

site provides supply status (MILSTRIP DLSS DIC

AE8/DLMS 870S) with appropriate status code(s), if 

required, to DLA Transaction Services who will convert 

to the appropriate supply status (AE_) format and make 

distribution per reference 3.a..

Justification: To remove issue transaction prior to 

actual issue, remove the (MILSTRIP DLSS DIC

AE8/DLMS 870S) with Status Code BA that was 

recommend to be moved to paragraph 4.a.(1).(d), and 

allow for supply status’ that might be applicable in 

addition to ‘cancellation’ actions (example: Status Code 

BJ: Quantity changed to conform to unit pack)

Paragraph 4.a.(1).(f): Recommend change “The SMCA 

storage activity” to read “Upon shipment, SMCA 

storage site”

Justification: Consistency with the verbiage contained 

in reference 3.c..

Add Paragraph 4.a.(1).(g) to read “Upon issue from the 

custodial accountability records, The SMCA storage 

sites notifies the owning Military Service ICP of 

positive supply action by means of a DLMS-formatted 

Issue transaction (MILSTRAP DLSS DIC D7_, 

Component unique BG1/ BG2/ DLMS 867I).

Justification: Provides the issue transaction when the 

issue is made from the custodial accountability records 

vice when the SMCA FOA sources from SMCA storage 

site.

Paragraph 4.a.(2): Recommend change “Issue of nonSMCA Items from Army storage activity” to read “Issue 

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 
Addendum ADC 441A

Attachment 1, Page 5

Originator Response/Comment Disposition

of non-SMCA assigned items stored at SMCA sites.”

Justification: Consistency with the verbiage contained 

in chapter 5 of reference 3.c. and remove unneeded 

capitalization.

Paragraph 4.a.(2): Referred to Figure 3, under section 

5.c. Figure 3 is incomplete, missing labels for all of the 

proposed transaction flows and the ‘Legend’. 

Recommend update Figure 2 to include the appropriate 

labels and Legend. Note: Assumed changes were made 

on figure 3 in PDC 441A (from figure 3 in ADC 441) 

because of the additional ‘flow’ lines.

Paragraph 4.a.(2).(a): Recommend change “future 

transaction” to read “future transactions”

Justification: Self explanatory.

Paragraph 4.a.(2).(b): Recommend delete all after 

“Note that the supply source for ammunition 

transactions is the .....”

Justification: Not applicable to non-SMCA assigned 

items and sentence is duplicated (repeated).

Paragraph 4.a.(2).(c): Recommend deleted the sentence 

“Note that the supply source for ammunition 

transactions is the storage activity being transacted 

against, not the Inventory Control Points, to identify 

which storage activity the asset balance is being 

decremented against.

Justification: Not applicable to non-SMCA assigned 

items.

Paragraph 4.a.(2).(c): Recommend move the sentence 

“The ammunition storage activity within LMP also 

notifies the owning Military Service ICP of positive 

supply action by means of MRO (MILSTRIP DLSS 

DIC AR_, Component Unique BG1, BG2/ DLMS 

945A)” to a new paragraph after paragraph 4.a.(2).(d).” 

Recommend change “MRO” to “MRC”.

Justification: MILSTRIP DLSS DIC AR_ is a Material 

Release Confirmation (MRC) and not a Material 

Release Order (MRO). The MRC should be created and 

provided to the source which initiated the MRO, after 

the final shipment (if more than one) is made.

incorporated.

Details were lost in the 

conversion to PDF. Fixed.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 
Addendum ADC 441A

Attachment 1, Page 6

Originator Response/Comment Disposition

Paragraph 4.a.(2).(d): Recommend delete all after 

“Note that the supply source for ammunition 

transactions is the ...”

Justification: Not applicable to non-SMCA assigned 

items

Add Paragraph 4.a.(2).(e) to read “Upon final shipment, 

the ammunition storage activity within LMP notifies the 

owning Military Service which initiated the MRO of 

positive supply action by means of MRC (MILSTRIP 

DLSS DIC AR_, Component Unique BG1, BG2/ 

DLMS 945A)”

Justification: To include the MRC after the final 

shipment is made to the MRO.

Paragraph 5.a.(2): Recommend change “for non-SMCA 

items” to read “non-SMCA assigned items.

Justification: Consistency with the verbiage contained 

in chapter 5 of reference 3.c..

Paragraph 5.a.(2): Recommend change “(i.e. storage 

activity RIC as identified above).” to read “(i.e. storage 

activity RIC as identified below).”

Justification: Listing of SMCA storage sites is not 

provided above this paragraph. Storage activities are 

listed after this paragraph in ADC 441.

Paragraph 5.b.(1).(a): Recommend change “following 

the issuing of a Material Release Order” to read 

“following the ammunition storage site selection”

Paragraph 5.b.(1).(b): Recommend change “following 

the issuing of a Material Release Order” to read 

“following the ammunition storage site selection”

Page 8 Table “Revision to AS_ Mapping”: Missing 

856S Position/Loop column. New Column titled 

“Table” but a new table is not provided / contained in 

this addendum.

Page 9 Table “Revision to AE_ Mapping”: Missing 

870S Position/Loop column. New Column titled 

“Table” but new tables are not provided / contained in 

this addendum.

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Concur. Changes have been 

incorporated.

Non-Concur. Table is the 

standard designation by DLA 

Transaction Services for their 

maps.

Non-Concur. Table is the 

standard designation by DLA 

Transaction Services for their 

maps.
Addendum ADC 441A

Attachment 1, Page 7

Originator Response/Comment Disposition

Page 10 Figure 2: Incomplete; missing labels for all of 

the proposed transaction flows and the ‘Legend’. 

Recommend update Figure 2 to include the appropriate 

labels and Legend.

Page 11 Figure 3: Incomplete; missing labels for all of 

the proposed transaction flows and the ‘Legend’. 

Recommend update Figure 3 to include the appropriate 

labels and Legend.

Paragraph 6. Recommend change “Ammunition 

processing between the Army and Air Force, Marine 

Corps and Navy;” to read “Ammunition processing 

between the Army, Air Force, Marine Corps, Navy, and 

the Principal SMCA FOA.

Details were lost during the 

conversion to PDF. Fixed for 

ADC.

Details were lost during the 

conversion to PDF. Fixed for 

ADC.

Concur. Changes have been 

incorporated.

4. Air Force Concurs without comment. Noted

5. DLA No response

6. DSCA (Army 

FMS)

Non-concurs with proposed addendum to ADC 441. 

Status processing logic in our Centralized Integrated 

System for International Logistics (CISIL) is in 

accordance with MILSTRIP. The "Notes" on this 

proposed addendum clearly acknowledge that practices 

being adopted by JMC are not consistent with 

MILSTRIP. 

Specific objections to the proposed addendum to ADC 

441 include:

(1) JMC (RIC B14) should not issue a "BM" passing 

action advising that the new source of supply is a 

storage activity. Receipt of "BM" status prompts CISIL 

to reverse (credit) the requisition value established 

under the original source of supply RIC (in this case, 

B14) and establish (debit) the requisition value under 

the new source of supply RIC. JMC would have pulled 

the OA (obligation authority) in PBAS against the 

established requisition value, so the credit would fail 

because PBAS will not allow the requisition value to be 

reduced below the OA. A storage activity is not a 

source of supply; it's simply a storage activity. Most 

storage activity RICs are NOT requisition RICs and 

would NOT have the ability to pull OA in PBAS. 

(2) USASAC receives a copy of the MRO (DIC A51) 

Noted.

(1) Concur. Changes have been 

made to indicate that this logic is 

not applicable for FMS 

transactions to CISIL. Please 

note that this process from an 

LMP standpoint only applies to 

SMCA ammunition orders. The 

overall process also applies to 

non-SMCA ammunition orders, 

but the BM status in these cases 

in generated by the owning (i.e. 

other) Service ICP system, not 

LMP. This process has already 

been implemented in LMP, and 

would request that CISIL verify 

that this is a valid business 
Addendum ADC 441A

Attachment 1, Page 8

Originator Response/Comment Disposition

citing the storage activity/depot to which each source of 

supply has issued the materiel release order. No other 

source of supply issues an actual "BM" status to the 

requisitioner upon issuance of an MRO to the storage 

activity/depot; the ICP simply issues the MRO. JMC 

should process requisitions for ammunition in the same 

manner. 

(3) Subsequent supply transactions citing the storage 

activity RIC in lieu of "B14" will reject in CISIL 

because the source of supply on the transactions does 

not match the source of supply on the requisition (B14). 

This will cause:

1. Unnecessary manual effort these rejections and/or

2. Require extensive reprogramming to CISIL which is 

currently under limited programming changes to allow 

for conversion to an ERP.

(4) Delivery reporting (which is required by law for 

FMS) for ammunition on an FMS requisition must be 

performed by JMC (RIC B14) as the owner and 

accountable activity of the materiel being supplied, not 

their storage activity.

If this proposed addendum is adopted, request that all 

FMS transactions be excluded.

scenario for them. Also, request 

that other Service FMS systems 

confirm if a similar situation 

exists for their processing. Upon 

confirmation, a system change 

request will be required to be 

submitted to LMP for 

prioritization and development.