DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 19, 2019

MEMORANDUM FOR DLMS PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1344,

Administrative Update to Remove Federal Implementation Conventions from the 

Enterprise Business Standards Office (EBSO) Website 

We are forwarding the attached approved administrative change to DLM 4000.25, Defense 

Logistics Management Standards for implementation effective immediately. This administrative 

update does not change or modify any existing procedures.

Addressees may direct questions to Ms. Tonja Daniels-Carter, Contract Administration 

Lead, email Tonja.Daniels-Carter@dla.mil. Others must contact their Component designated 

representative available at www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp.

 HEIDI M. DAVEREDE

 Director

 Enterprise Business Standards Office

Attachment

cc:

OUSD(DPC)

ODASD(Logistics)

WAWF PMO
Attachment, ADC 1344

Page 1

Attachment to ADC 1344

Administrative Update to Remove Federal Implementation Conventions 

from the EBSO Website

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Tonja Daniels-Carter, Enterprise Business Standards Office 

(EBSO), email Tonja.Daniels-Carter@dla.mil

b. Functional POC: Tonja Daniels-Carter, EBSO

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES:

a. Primary/Secondary Functional Area: Defense Logistics Management Standards

b. Primary/Secondary Functional Process: None

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory X Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition X DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. EBSO Defense Logistics Management Standards Website, DLMS Implement 

Conventions 

https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/

b. DoDD 8190.01E, Defense Logistics Management Standards, January 9, 2015, 

Incorporating Change 2, August 31, 2018 (Current)

c. DoDD 8190.01, DOD Logistics Use of Electronic Data. Interchange (EDI) Standards, 

May 5, 2000 (Original)

d. Federal Information Processing Standard (FIPS), 161-2, Electronic Data Interchange 

(EDI) (Issued on May 22, 1996/withdrawn on September 2, 2008). Federal Register Citation 

Volume and Page: 73FR/51276
Attachment, ADC 1344

Page 2

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change will remove unused and outdated Federal 

EDI implementation conventions (IC) from the Enterprise Business Standards Office (EBSO) 

Website (Reference 3.a.). Unless noted, these Federal ICs are not maintained or updated by 

EBSO.

b. Background:

(1) Current:

(a) DoDD 8190.01E, Defense Logistics Management Standards (DLMS) 

(Reference 3.b. and 3.c.) was reissued “to establish the DLMS as the DoD standard for 

transactional information exchanges among the automated information systems (AISs) that 

comprise assigned business processes of the DoD logistics and global supply chain management 

system.” This directive defines the role of the Director, Defense Logistics Management 

Standards Office (now the Enterprise Business Standards Office (EBSO)): 

“(a) Serves as the DLMS change management manager for:

1. Developing, maintaining, and publishing the DLMS standard business rules in 

accordance with Reference (f) (DoDI 4140.01).

2. The DLMS logistics implementation conventions (ICs) of the applicable ASC

X12 transaction sets and data standards in Reference (g), DLM 4000.25-1 (Reference 

(i)), and DLM 4000.25-2 (Reference (j)).

(b) Collaborates with and implements procedures and transactions within the 

DLMS as requested by and in support of the ASD(L&MR); the Under Secretary of 

Defense (Comptroller)/Chief Financial Officer, Department of Defense; and the 

Director, Defense Procurement and Acquisition Policy, as appropriate for their 

respective functional areas.”

(b) DoDD 1890.01E also directs the use of DLMS in business functions:

“ 5. The DoD Component heads:

a. Support the DLMS change management process in accordance with References 

(f) and (g).

b. Uniformly implement the DLMS in all AISs that perform business functions that 

support the global supply chain management system and are covered in References (g), 

(i), and (j).

c. Use the services of the DLMS global services providers to support the AISs that 

perform the business functions covered by References (g), (i), and (j).

d. Use DLMS for ASC X12 transactions with contractors in accordance with the 

Federal Acquisition Regulation, subpart 53.105 (Reference (m)).”
Attachment, ADC 1344

Page 3

(2) Past: The EBSO efforts with electronic data interchange (EDI) transaction 

development supported the logistics functional working group (LFWG) of the DoD EDI

Standards Management Committee (EDISMC), which fell under the Federal EDI Standards 

Management Coordinating Committee (FESMCC). 

(3) Under FIPS 161-2, (Reference 3.b.), the goal of the FESMCC was to assure a 

single Federal Government face to industry and to its trading partners in the use of EDI, 

consistency among instances of an application across agencies, streamlined data, and coordinated 

Government representation at standards bodies. Functions of the committee included

harmonization of development of EDI transaction sets and message standards among Federal 

agencies, and the setting of Government-wide implementation conventions for each EDI 

application used by Federal agencies.

(4) Throughout the 1990s and into the 2000s, the EBSO developed DOD ICs as 

supplements to overarching Federal ICs and contributed to developing the Federal ICs. In the 

2000s, the EDISMC coordination effort moved under the Business Transformation Agency 

(BTA). The funding for the various standards management committees was eliminated and at 

some point in the early to mid-2000s, the Federal coordination effort (FESMCC), DOD 

EDISMC, and the LFWG ceased to operate. In September 2008, FIPS 161-2 was cancelled and 

in 2015, an updated DoDD 8190.01E was issued to reflect the current status.

(5) The EBSO continued to push new and revised versions of the DLMS ICs to 

the BTA for posting on their FedeBiz Website until the BTA was reorganized and the FedeBiz 

Website was no longer maintained in the late 2000s.

(6) The EBSO continues to maintain three Federal ICs in support of the 

Procurement Integrated Enterprise Environment (PIEE), Wide Area Workflow (WAWF) 

requirements. These are the Federal 856 Advance Shipment Notice (ASN), 857 Shipment and 

Billing Notice (No existing DLMS IC), and 861 Acceptance Report. A separate DLMS change 

will address recasting these three remaining Federal ICs as DLMS ICs.

c. Approved Change in Detail: Remove the following Federal ICs from the active 

EBSO Website and create an offline archive to allow for future reference and or research.

Number X12 

Version

Federal IC 

Date

Title

140A 4010 7 Aug 08 Small Arms & Light Weapons (SA/LW) Reporting

180M 4010 6 Nov 05 Materiel Returns Reporting

511M 4010 18 May 09 Requisition Modification

511R 4010 19 Jun 06 Requisition

517G 4010 21 Aug 03 Management Control Activity Validation

517M 4010 3 Sept 03 Materiel Obligation Validation (MOV)

527D 4010 6 Nov 05 Due-in/Advance Receipt/Due Verification

527R 4010 30 Oct 06 Receipt, Inquiry, Response and MRA
Attachment, ADC 1344

Page 4

Number X12 

Version

Federal IC 

Date

Title

536L 4010 28 Nov 05 Logistics Reassignment Management Data

650A 4030 28 Sep 05 Assembly Component Maintenance Structure

650C 4030 30 Jan 06 Component Packing Confirmation

810L 4010 6 Jul 09 Logistics Bill

812L 4010 23 Jul 09 Logistics Bill Adjustment Request Reply

812R 4010 23 Jul 09 Logistics Bill Adjustment Request

824R 4010 5 Jun 09 Reject Advice

830R 4010 6 Jun 08 Special Program Requirements

830W 4010 20 Apr 05 War Materiel Requirements

842A/R 4030 20 May 09 Standard Supply Discrepancy Report (SDR) Reply

842A/W 4030 20 May 09 Standard Supply Discrepancy Report (SDR) Follow-up, Correction, 

Cancellation & Reconsideration Request

842C/I 4030 12 Jul 07 Stock Screening Request

842C/R 4030 12 Jul 07 Stock Screening Reply

842S/Q 4030 25 Apr 05 Storage Quality Control Report

842S/R 4030 25 Apr 05 Storage Quality Control Report (SQCR) Reply

846A 4010 1 Sep 05 Asset Reclassification

846D 4010 01 Nov 04 Logistics Reassignment Transfer and Decapitalization

846F 4010 21 Jul 08 Single Manager for Conventional Ammunition (SMCA) Freeze/

Unfreeze Action

846I 4010 25 Jul 07 Asset Status Inquiry/ Report

846P 4010 15 Jun 09 Physical Inventory Request

846R 4010 7 May 08 Location Reconciliation Request 

846S 4010 27 Nov 07 Logistics Reassignment Storage Transfer/Order/Reply

856 4010 28 Oct 15 Advance Shipment Notice (ASN) (Recast as a DLMS IC)

856N 4010 27 May 09 Notice of Availability

856N 4030 27 May 09 Notice of Availability

856R 4010 28 Oct 15 Shipment Status Materiel Returns

856R 4030 7 Nov 07 Shipment Status Materiel Returns

856S 4030 19 May 06 Shipment Status

857 4010 25 Jan 19 Shipment and Billing Notice (Recast as a DLMS IC)

861 4010 16 Jul 07 Acceptance Report (Recast as a DLMS IC)

867D 4010 13 Jul 09 Demand Reporting

867I 4010 3 Jan 08 Issue
Attachment, ADC 1344

Page 5

Number X12 

Version

Federal IC 

Date

Title

869A 4010 29 Nov 07 Requisition Inquiry/Supply Assistance Request 

869C 4010 3 Jan 08 Requisition Cancellation

869F 4010 18 May 09 Requisition Follow-Up

870L 4010 5 Aug 09 Special Program Requirements (SPR) Status or Notification

870M 4010 30 Jul 07 Materiel Returns Supply Status

870N 4010 27 May 09 Notice of Availability Reply 

870S 4010 15 Jul 09 Supply Status

888A 4010 7 Aug 08 Small Arms & Light Weapons (SA/LW) Data Change

888I 4010 10 Jun 05 Storage Item Correction

888W 4030 16 Aug 05 Weapon Systems Data ChangeR

940 4030 23 July 09 Materiel Release

945A 4010 19 Feb 09 Materiel Release Advice

947I 4010 3 Jan 08 Inventory Adjustment

947I 4030 31 Jul 07 Inventory Adjustment

997 4010 2 Oct 98 Functional Acknowledgement (Recast as a DLMS IC)

d. Revisions to DLM 4000.25 Manuals:

DLMS Manual References – DLM 4000.25, Volume 1

C3.4.2.2 Federal Notes. These notes identify the business rules and usage constraints to 

which all Federal Government users of the X12 transaction set must adhere in addition to the 

ANSI ASC X12 Standard Syntax and Semantic Notes.

C3.4.2.32 DLMS Notes. These notes identify the business rules and usage constraints to 

which all DLMS implementing trading partner users of the DLMS IC must adhere, in addition to 

the ANSI ASC X12 Standard Syntax and Semantic Notes. and Federal Notes.

(intervening text not shown)

C4.1.1. Purpose. DoD Components, Federal Agencies, contractors, and foreign 

governments may use a variety of application systems to exchange Electronic Data Interchange 

(EDI) data based on Defense Logistics Management Standards (DLMS) Supplements to Federal

Implementation Conventions (IC). The primary purpose of this manual is to establish standards 

through which these varied systems can interoperate technically and functionally. This chapter 

describes use of the DLMS 824R, Reject Advice Transaction to exchange information about 

functional errors not covered by DLMS status transactions. The DLMS 824R Reject Advice 

Transaction is not used to reject a transmission due to ASC X12 syntactical errors. A Federal

DLMS IC 997, Functional Acknowledgment Transaction is used for that purpose (DLM 

4000.25-4, “Defense Automatic Addressing System”).
Attachment, ADC 1344

Page 6

C4.2.4.2.1.1. If DAAS software detects a nonbusiness process error, it will reject the transaction 

back to the sender using Federal DLMS IC 997 or DLMS 824R, as applicable.

DAAS Manual References – DLM 4000.25-4

C5.4.1.3. Translation. After receiving a correct EDI envelope control structure, the GEX 

eBusiness Gateway will attempt to translate the EDI format. When the translation process 

identifies inconsistencies with agreed upon syntactical standards, the gateway will return to the 

sender a coded error acknowledgment transaction. (See (DAAS Manual) C5.4.2 regarding the 

997 Federal DLMS IC, Functional Acknowledgment (DLMS Appendix 1)). Transactions 

containing syntax errors are neither forwarded to the receiving trading partner nor retained at 

DAAS. They are "refused for delivery" until corrected. The GEX eBusiness Gateway does not 

utilize the 997 with the “Accepted with Error” code.

C5.4.2. F Federal DLMS IC Implementation Convention 997, Functional Acknowledgment (all 

subsequent references are such as “the 997 IC”. 

e. Proposed Transaction Flow: None

f. Alternatives: None – No need to continue posting ICs that are not used or updated.

5. REASON FOR CHANGE: Remove obsolete documents

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Removes any confusion about what IC is to be used

b. Disadvantages: None

7. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): None

e. Non-DLM 4000.25 Series Publications: Determined by Components. Some 

administrative updates may be required to the existing PIEE/WAWF documentation.