Attachment, ADC 336

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ATTACHMENT TO ADC 336

Military Assistance Program Address Directory (MAPAD) Procedures

1. ORIGINATOR:

a. Service/Agency: DLA Logistics Management Standards 

b. Originator: Mr. Robert Hammond, DOD MAPAD Process Review 

Committee Chair, e-mail: MAPADHQ@DLA.MIL

2. FUNCTIONAL AREA: 

a. Primary: Military Assistance Program Address Directory (MAPAD)

b. Secondary: Supply

3. REFERENCE:

a. DOD 4000.25-8-M Military Assistance Program Address Directory 

(MAPAD)

b. DODI 4040.01 DOD Supply Chain Materiel Management Policy

4. APPROVED CHANGE:

a. Description of Change: This change provides updated MAPAD policy and 

procedures, including those associated with MAPAD reengineering. 

b. Background: 

i. MAPAD reengineering is a significant enhancement that allows 

Component MAPAD Central Service Points (CSPs) to fully exercise their responsibility 

for the timeliness and accuracy of their Component’s MAPAD data. This is achieved 

through a Web-Enabled update application for CSPs to enter MAPAD data for all of their 

Component’s MAPACs directly into the authoritative database maintained by DLA 

Transaction Services. 

ii. Reference (b), issued on December 14, 2011, authorizes and directs the 

conversion of some DOD issuances into Defense Logistics Manuals (DLMs) within 180 

days of publication of reference (b). This includes reference (a).

c. Procedures: Revise DOD 4000.25-M by adding enclosure (1) as new Chapter 

3 in Volume 6. Incorporate these policies and procedures into DLM 4000.25, Volume 6, 

Chapter 3, when issued. Use DOD 4000.25-M Volume 6, Chapter 3 as a reference 

pending issuance of DLM 4000.25, Volume 6, Chapter 3.
Attachment, ADC 336

Page 2

5. REASON FOR CHANGE: This change is needed to provide updated MAPAD 

policy and procedures. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantage: Publishes updated policy and procedures applicable to the 

MAPAD. 

b. Disadvantages: None.

7. IMPACT

a. Implementation: This change is approved for immediate implementation.

b. Publication: DOD 4000.25-M, Defense Logistics Management System 

(DLMS), Volume 6 (new chapter 3)

c. DLMS Data. There are no new DLMS data elements associated with this 

change
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C3. CHAPTER 3.

MILITARY ASSISTANCE PROGRAM ADDRESS 

DIRECTORY (MAPAD)

C3.1. GENERAL

C3.1.1. Purpose. This chapter establishes information requirements for the Military 

Assistance Program Address Directory (MAPAD). This chapter prescribes the 

standards to establish, maintain, publish, and disseminate address data to requiring 

Military Service organizations, Federal Agencies, foreign country representatives, freight 

forwarders, and commercial firms under DoD contracts who are engaged in supply 

and/or shipment of materiel applicable to the Security Assistance Program (SAP), 

including Foreign Military Sales (FMS) and Grant Aid programs.

C3.1.2. Assignment. The Military Assistance Program Address Code (MAPAC) is 

a six position code that uniquely identifies a program or Activity. MAPACs are stored in 

the MAPAD database. Changes and additions to MAPAD are made by the Service 

International Logistics Control Office (ILCO) Central Service Points (CSPs), who are 

identified at: https://www.dla.mil/j6/dlmso/CertAccess/SvcPointsPOC/ServicePoints/members_MAPAD_FocalPoints.docx

.

C3.1.3. General Architecture. The MAPAD architecture provides the capability to 

control, maintain, and provide access to the most accurate and current data related to 

MAPACs in near real-time. This is accomplished by using a database of codes and 

address data maintained and available twenty-four hours per day, seven days per week 

at DLA Transaction Services.

C3.1.3.1. Functional Architecture: DLA Logistics Management Standards is 

the MAPAD System Administrator, and is responsible for ensuring that the MAPAD 

directory meets the requirements of authorized MAPAD users. DLA Transaction 

Services is the MAPAD Central Control Point, and is responsible for meeting the 

requirements of the MAPAD System Administrator and for maintaining the hardware, 

software, and help desk resources to ensure MAPAD users' operational requirements 

are met. The ILCO CSPs are responsible for ensuring the accuracy and currency of the 

MAPAD data for their MAPACs. The ILCO CSPs can, if they choose, establish MAPAD 

Monitors, delegating portions of their responsibilities (defined in the ACCESS section of 

this document) for review and approval of MAPAD maintenance actions; however, the 

ILCO CSPs are ultimately responsible for the accuracy and currency of the data 

pertaining to their MAPACs.

C3.1.3.2. Technical Architecture
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C3.1.3.2.1. Military Assistance Program Address Directory Data 

Maintenance. The ILCO CSPs or their designated ILCO CSP Monitors update the 

MAPAD via the Web. This applies only to the directory entries for which the ILCO CSP 

is responsible and authorized to update. All ILCO CSPs shall use the DLA Transaction 

Services MAPAD Web maintenance application to perform maintenance actions. The 

MAPAD Web maintenance application ensures that data validation is consistent, and 

that completed maintenance actions update a single authoritative source database at 

DLA Transaction Services in near real-time. Access controls are built into the technical 

architecture to control who and what can be updated based on user identification (ID)

and level of access (see C3.3 ACCESS for access levels).

C3.1.3.2.2. Database Structure. The MAPAD database structure easily 

supports the addition of new data types as requirements dictate.

C3.1.3.2.3. Military Assistance Program Address Directory Application 

System Access. The MAPAD authoritative source database is available 24 hours per

day, 7 days per week. Application systems requiring access to MAPAD data to support 

their processing have three options. First, database replication can be provided for the 

application, so that the application has near real-time access to a copy of the 

authoritative source. Through the use of a replication process maintained by DLA 

Transaction Services, the replicated copy is constantly synchronized with the 

authoritative source database. Second, direct connect access to the authoritative 

source database can be established. Both of the above access methods ensure that 

the application is always using the exact same data as that contained on the MAPAD 

authoritative source database. Components who desire near real-time access can 

establish a replication link to the MAPAD by contacting DLA Transaction Services. The 

third, and least preferred, option is batch processing; however, DLA Transaction 

Services shall continue to support batch transaction processing for the foreseeable 

future. The goal, however, is to encourage all users of the MAPAD to switch to realtime replication processing (if possible).

C3.1.4. Applicability and Scope. This is applicable to the Army, Navy, Air Force, 

Marine Corps, General Services Administration (GSA), Defense Logistics Agency 

(DLA), Missile Defense Agency and other activities that have agreed to participate in 

the system (hereinafter referred to as Components). Also, this directory applies to DLA 

Transaction Services, to commercial organizations that enter into materiel and service 

contracts with DoD, and activities of other Federal Agencies that maintain logistics 

support agreements with the Department of Defense.

C3.2. POLICY. DoDI 4140.01, “DoD Supply Chain Materiel Management Policy,” 

December 14, 2011 and Manual DoD 4140.1-R, “DoD Supply Chain Materiel 

Management Regulation,” May 23, 2003 provide policies and governing procedures for 

this volume.

C3.3. ACCESS
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C3.3.1. User Access. There are multiple levels of access governed by the roles of 

the user. The MAPAD System Administrator (DLA Logistics Management Standards) 

shall set the access governing policy, and DLA Transaction Services shall maintain the 

access controls to the system. All update access is Public Key Infrastructure (PKI) 

controlled.

C3.3.2. System Access Requests. DLA Transaction Services provides a Web 

screen from which potential users can request access 

(https://www.transactionservices.dla.mil/sar/). This screen requests information 

regarding the type of access required (drop down list), information about the requestor 

(fill in the blanks), need for access (drop down), and Component affiliation (drop down), 

and requests that they enter and verify their desired password (fill in blanks). Access 

also requires a signed letter of appointment as a CSP, which may be forwarded via 

email to DLA Transaction Services and the MAPAD System Administrator. Upon 

approval, DLA Transaction Services shall send an email back to the requestor notifying 

the requestor of the approval or denial. If access has been granted, DLA Transaction 

Services shall send two separate emails back to the requestor: one contains the user 

ID, and the other is for the password. The ID and password are only used to register a 

common access card (CAC) for PKI control. Once the CAC is registered, all access 

shall be restricted to CAC/PKI access.

C3.3.3. Database Profiles. The system provides a database profile of all users 

with access by access level and maintains statistics on the number of accesses and 

types of access (update, query, download) by user. The system maintains data on 

attempted unauthorized accesses. 

C3.3.4. Access Levels and Authorities.

C3.3.4.1. System Administration Level. This highest level of access is 

provided only to the MAPAD System Administrator and DLA Transaction Services. 

They shall have access to all data and shall be able to download any information in the 

data base. They shall also have access to all user profiles and usage data.

C3.3.4.2. Component International Logistics Control Office Central Service 

Point Level. This level of access is granted to the individual(s) designated in writing by 

each DoD Component as its ILCO CSP(s). The letter of designation shall be provided 

to DLA Transaction Services, with a copy to the MAPAD System Administrator. The 

MAPAD contains a field called “Sponsored Service” indicator, which restricts who can 

update a particular MAPAC. If the Sponsored Service indicator is present, access is 

restricted to users in the same Component area as the Sponsored Service (e.g., the 

Army ILCO CSP shall not be able to update a MAPAC with the Sponsored Service 

indicator set to the Navy). ILCO CSPs set the Sponsored Service indicator. The ILCO 

CSP also has access to all data relating to the user profiles and usage data for the 

users affiliated with the DoD Component for which they are responsible.
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C3.3.4.3. Department of Defense Component Monitors. Component level 

ILCO CSPs can delegate/sub-divide file maintenance responsibilities for their respective

MAPACs. A maximum of 20 delegations or Monitors per ILCO CSP are allowed. Each 

ILCO CSP must identify to the MAPAD System Administrator and DLA Transaction 

Services the individuals to whom sub-delegations are being made and the MAPACs for 

which each is responsible in the MAPAD. The user ID shall be structured such that, 

when an ILCO CSP or their designated Monitor logs into the system, the system 

recognizes the ILCO CSP or Monitor, the MAPACs, and related information for which 

that ILCO CSP or Monitor has responsibility. The ILCO CSP or Monitor shall have the 

ability to access all information in the database and can update any information for the 

Component for which they have been assigned responsibility by their ILCO CSP. ILCO 

CSPs or Monitors shall not be able to update information on other Component 

MAPACs, or MAPACs assigned to another ILCO CSP or Monitor within their 

Component.

C3.3.4.4. General Access Level. This level provides user access to view any 

general information in the database via the Defense Automatic Addressing System 

Center Inquiry (DAASINQ) query program for a specific MAPAC. Additional MAPAD 

information and file download capability is available by System Access Request 

(SAR)/PKI access via DLA Transaction Services eDAASINQ.

C3.4. RESPONSIBILITIES

C3.4.1. The DoD MAPAD System Administrator is responsible for chairing the 

MAPAD Process Review Committee (PRC) and administering the MAPAD system 

under the policy guidance of the ASD (L&MR) as outlined in Volume 1, Chapter 1 of the 

Defense Logistics Management System Manual.

C3.4.1.1 The DoD MAPAD System Administrator shall ensure that Continental 

U.S. (CONUS) addresses are authorized by the Defense Security Service to 

receive/process materiel/documents classified SECRET/CONFIDENTIAL. The 

procedures are as follows:

C.3.4.1.1.1. The country representative shall submit a clearance request for 

any Activity that has been selected to receive/process materiel/documents classified 

SECRET/CONFIDENTIAL for its FMS cases via electronic PDF to:

MAPADHQ@DLA.MIL. U.S. Government facilities and foreign government property 

(e.g., embassies and missions) are exempt from actual security clearance inspection, 

but a request for MAPAD address input must be submitted.

C.3.4.1.1.2. The clearance request shall be in writing and shall include 

the full name and address of the selected Activity. The letter shall be scanned as a PDF 

file and addressed to:

DLA Logistics Agency, J627

ATTN MAPAD Administrator, ROOM 1650
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8725 John J Kingman Road

Fort Belvoir VA 22060-6221

C.3.4.1.1.3. The DoD MAPAD System Administrator shall submit the 

request to the Defense Security Service via email to OCC.Facilities@dss.mil with a 

copy to the ILCOs. 

C.3.4.1.1.4. Contact information for DSS is: 

OCC.Facilities@dss.mil

DEFENSE SECURITY SERVICE, ISFO

FACILITY CLEARANCE DIVISION (IOP)

27130 Telegraph Road

Quantico, VA 22134-2253

571-305-6642

C.3.4.1.1.5. The DSS shall conduct a security clearance survey in 

accordance with the requirements set forth in DoD 5200.1-R, "Information Security 

Program," January 1997, DoD 5200.2-R “Personnel Security Program,” and DoD 

5200.8-R, “Physical Security Program.” 

C.3.4.1.1.6. When DSS determines that a freight forwarder (or other 

intended CONUS recipient) has the capability to receive/store materiel classified 

CONFIDENTIAL/SECRET, the country representative shall be notified directly by 

Defense Security Service of their findings with information copies to the DoD MAPAD 

System Administrator and the ILCOs. The correspondence directing publication of the 

addresses shall cite the letter from the DSS as authority. 

C.3.4.1.1.7. When DSS determines that a freight forwarder (or other 

intended CONUS recipient) cannot be cleared or has been found incapable of 

safeguarding classified shipments, DSS shall notify the DoD MAPAD Administrator and 

all ILCOs via email. The requestor for clearance shall also receive a copy of the letter.

C.3.4.1.1.8. For a freight forwarder (or other intended recipient) to 

receive classified shipments for more than one country, a separate request must be 

submitted for each individual country. These requests shall be submitted and 

processed as outlined above.

C3.4.2. DLA Transaction Services is responsible for program execution. Tasks 

include (but are not limited to):

C3.4.2.1. Hardware and software acquisition

C3.4.2.2. Technical design and database maintenance

C3.4.2.3. Testing and system interface connectivity
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C3.4.2.4. Hardware and software maintenance and refreshment

C3.4.3. Heads of participating DoD Components shall designate in writing a 

primary and an alternate ILCO CSP representative for the MAPAD. The letter of 

designation shall be provided to DLA Transaction Services, with a copy to the MAPAD 

System Administrator.

C3.4.4. The DoD ILCO CSPs shall:

C3.4.4.1. Ensure continuous liaison with the DoD MAPAD System 

Administrator and other DoD Components. 

C3.4.4.2. Assist country representatives in preparing letter requests for 

materiel/documents classified SECRET/CONFIDENTIAL by identifying their applicable 

MAPACs.. 

C3.4.4.3. The ILCO CSP shall enter the applicable MAPAC data via the 

MAPAD Web entry, except for data related to TACs A, B, C, D which will be entered by 

DLA Transaction Services.

C3.4.4.4. The ILCO CSPs are responsible for ensuring the accuracy and 

currency of the MAPAD data for their assigned MAPACs and for maintaining records to 

support the proper assignment, modification or deletion of each MAPAC. ILCO CSPs 

shall validate MAPAD addresses on a continual basis. Each Component shall establish 

internal MAPAD validation procedures. Requests for changes to the MAPAD may be 

received from the following sources in addition to country representatives:

C3.4.4.4.1. Freight Forwarder. A Freight Forwarder may submit 

requests to the ILCO CSP for a change of address to the existing addresses for receipt 

of materiel/documentation, except Type Address Codes (TACs) A, B, C, or D 

addresses, which must have prior approval by the DSS and the country representative. 

C3.4.4.4.2. United States Government Representatives Located in the 

Continental United States/Overseas 

C3.4.4.4.2.1. Authorized U.S. Government representatives located 

overseas may submit a request for addition, revision, and/or deletion of any MAPAD 

address, provided they indicate that the request has been coordinated with the country 

representative.

C3.4.4.4.2.2. Authorized U.S. Government representatives may 

process a request for addition, revision, and/or deletion for Army or Air Force Post 

Office/Fleet Post Office/Diplomatic Post Office (APO/FPO/DPO) addresses and 

addresses to receive classified freight shipments without stating that the request has 

been coordinated with the country representative.
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C3.4.4.4.2.3. ILCO CSPs may process a request for addition, 

revision, and/or deletion of special project addresses, (e.g., assembly/consolidated 

shipment point addresses) without coordination with the customer country or authorized 

U.S. Government representative.

C3.4.4.4.2.4. ILCO CSPs may process requests for deletion of 

MAPACs after the following procedures have been used to close all their cases 

associated with the MAPAC:

C3.4.4.4.2.4.1. Query the country for validation of the 

MAPAC. (Note: The query must be approved by the Services' senior country desk 

officer.)

C3.4.4.4.2.4.2. After 3 months, if there is no response from 

the country, send a second follow-up to the country, advising that no response shall

mean an automatic deletion from the MAPAD.

C3.4.4.5. Additions, revisions, and deletions to the master MAPAD for Grant 

Aid addresses shall be made only by the responsible ILCO CSP following a request 

from an authorized U.S. Government representative or the DoD Component. 

C3.5. SYSTEM MAINTENANCE

C3.5.1. Revisions to the MAPAD result from a release or change to DoD 

instructions/directives, from policy changes, and by recommendation of the DoD 

Components.

C3.5.2. Recommended proposed changes to the administration and support of the 

MAPAD are handled through the documented DLMS change process (see Volume 1) 

at: http://www.dla.mil/j-6/dlmso/elibrary/manuals/dlms/v1.asp).

C3.6. USE OF MAP ADDRESS CODES IN MILITARY STANDARD REQUISITIONING 

AND ISSUE PROCEDURES

C3.6.1. Activities that prepare FMS and Grant Aid requisitions must ensure that 

ship-to/mark-for addresses are published in the MAPAD before requisitions are entered 

into the supply system. Conversely, addresses should be deleted only after all logistics

transactions have been completed, or a cross-reference address (in the TAC 9) has 

been provided. When shipping Activities are unable to select an address or when 

clarification and/or identification of specific ship-to/mark-for addresses is required, the 

appropriate freight forwarder/Component Security Assistance office shall provide 

assistance.

C3.6.2. Instructions for construction and use of MAPACs for FMS shipments are 

contained in Section C3.10.
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C3.6.3. Instructions for construction and use of MAPACs for Grant Aid shipments 

are contained in Section C3.22.

C3.7. COMPOSITION OF CLEAR TEXT ADDRESSES

C3.7.1. General applications are as follows:

C3.7.1.1. Clear text addresses for each assigned MAPAC shall be 

constructed to ensure timely and efficient delivery of materiel and documentation in 

accordance with the negotiated delivery conditions of the sales agreement for all FMS 

MAPACs and Grant Aid agreements.

C3.7.1.2. Each ship-to address shall be limited to a maximum of five lines 

and 35 or fewer positions per line. This restriction is necessary to accommodate the 

space limitations on supply documents, transportation documents, labels, and for 

standardization in Automated Data Processing (ADP) programs. 

C3.7.1.3. Addresses cannot contain a tilde (~). Special characters such as 

ampersand (&) and parentheses are acceptable, but the tilde is used by DLA 

Transaction Services as a delimiter. Its use is restricted.

C3.7.1.4. Abbreviations shall be used only when they are essential to 

movement of materiel/documents and can be recognized by the involved 

Services/Agencies, contractors, or foreign government representatives. 

C3.7.1.5. Domestic mail addresses shall be constructed to include Activity 

name, post office box number, street address, city, state, and ZIP + four code. When 

the address requires additional information (e.g., exceptions), special instructions shall

be included in the introduction to the appropriate country address listing. However, 

other information (e.g., attention lines) may be included in any address line except the 

street address, city, state, or ZIP + four Code line. Post Office box numbers shall not be 

accepted for ship-to addresses without Special Instruction Indicators (SIIs).

C3.7.1.6. Use of APO/FPO/DPO addresses must be specifically authorized 

by DoD Letter of Offer and Acceptance. Additionally, their use requires the written 

approval of the addressee, stating that they shall accept full responsibility for receiving 

materiel/documentation. APO/FPO/DPO addresses shall be constructed to include 

Activity name, office symbol or code, post office box number, APO/FPO/DPO number 

and Zip + four code. When the address requires additional information (e.g., 

exceptions), special instructions shall be included in the introduction to the appropriate 

country address listing. Other information (e.g., attention lines) may be included in any 

address except the APO/FPO/DPO line. 

C3.7.1.7. International mail addresses are not to be used in shipping FMS or 

Grant Aid items unless specifically authorized by DoD Letter of Offer and Acceptance. 
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C3.7.1.8. The Department of State Pouch Service is no longer allowed to be 

used for the movement of materiel, including small parcels.

C3.7.1.9. For deletion of a MAPAC, all logistics transactions containing the 

deleted MAPAC must have been completed or instructions for processing logistics 

transactions still in the system must be provided to the ILCO CSP. Accordingly, one of 

the following must be accomplished: 

C3.7.1.9.1. When addresses for another MAPAC are to be used for 

processing requisitions, the deleted clear text addresses shall be replaced with an 

address reference that reads "Deleted. Use MAPAC (insert appropriate code) 

addresses." This shall be a TAC 9 and shall remain in the MAPAD for 5 years. Also, 

the replacement MAPAC shall be entered in the cross reference field of the deleted 

MAPAC.

C3.7.1.9.2. When addresses of another MAPAC are not to be used for 

processing logistics transactions, SII S shall be included in the directory and the clear 

text address field shall be blank. Appropriate instructions for addressing outstanding 

transactions must be included in the special instruction portion of the address listing.

C3.7.2. Foreign Military Sales Address Composition

C3.7.2.1. Domestic freight addresses shall be constructed to include the 

name and address of the freight forwarder/country representative, street address, city, 

state, and ZIP + four code. Other information, (e.g., attention lines) can be included on 

any address line other than the street address, or the city, state, and ZIP + four code 

lines. Addresses containing telephone numbers shall be constructed at a request from 

the freight forwarder/country representative for notification by the carrier prior to 

delivery, subject to additional charges. Therefore, all such entries should be closely 

coordinated with the country representative to determine whether prior notice and its 

subsequent charges are actually required. 

C3.7.2.2. Mark-for addresses shall be constructed to provide for delivery to 

the ultimate consignee.

C3.7.2.3. When FMS shipments are to be delivered to an overseas port of 

debarkation or delivered to destination, the mark-for address shall be used with the 

Water Port of Debarkation (WPOD) or Aerial Port of Debarkation (APOD), as 

appropriate. If the port of debarkation is located in a country other than the customer 

country, the customer must obtain approval authority from the transiting country and 

confirm this authority prior to MAPAD entry. When the shipment is made to an 

APO/FPO/DPO address, the mark-for address should be placed on the parcel in such a 

way that it shall not be confused with the APO/FPO/DPO address. This will avoid the 

possibility of the parcel being inadvertently routed through international mail.
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C3.7.2.4. Addresses for receipt/processing of classified mail or materiel must 

meet the requirement for classification of CONFIDENTIAL or SECRET as prescribed by 

DSS and discussed earlier.

C3.7.3. Grant Aid Address

C3.7.3.1. When a small parcel shipment is not acceptable to the authorized 

U.S. Government representative located overseas, as indicated by the absence of a 

TAC 1 address, materiel shall be shipped to the freight address (TAC 2).

C3.7.3.2. An international mail address may be used when an 

APO/FPO/DPO does not operate but must be specifically authorized by United States 

Department of Defense Letter of Offer and Acceptance.

C3.7.3.3. The clear text address column shall normally be blank for a TAC 2 

address. The appropriate WPOD or APOD shall be used with the TAC M address for 

this MAPAC to consign materiel shipments. The TAC 2 clear text address field shall 

contain the name and geographical location of the civil airport to be used for commercial 

air shipments if commercial air is authorized. If commercial airlift is authorized, the 

name and location of the International Air Port is not shown in the TAC 1 or 2. The TAC 

1 and 2 shall have an S in the SII and the air port information shall be listed in the 

special instruction. The APOD field shall contain the three-position air terminal identifier 

code for the airport to be used for delivery of materiel by U.S. Military aircraft. To 

determine the APOD for a specific location, refer to the Scott Airlift Control Center 

website: https://tacc.scott.af.mil/default.asp?action=xog (from "XOG Quick Links" select 

"Channel Sequence Listing". The WPOD field shall contain the appropriate threeposition water port designator code. Valid APOD and WPOD codes are contained in 

the table Management Distribution System located at 

https://trdm.c2.amc.af.mil/trdm/index.jsp. See “AERIAL-PORT” and “WATER-PORT” 

reference tables under the Master Model Compliant Reference Data section.

C3.7.3.4. The TAC M address shall be constructed to ensure efficient 

delivery of materiel after reaching the WPOD or APOD.

C3.8. MILITARY ASSISTANCE PROGRAM ADDRESS DIRECTORY AUTOMATED 

FILES

C3.8.1. The automated MAPAD file enables automated and manually operated 

DoD Component Activities to be routinely informed of current changes to the master file. 

To ensure that the most current information is made available to those Activities having 

a recurring operational requirement for the address data, all DoD Components should 

take full advantage of this feature.

C3.8.2. DoD Components requiring the automated address file for processing of 

documentation under the DLMS or for expeditious dissemination of data to Activities 
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with manual operations shall request the file from DLA Transaction Services. In the 

near term, batch transmissions shall be supported (see paragraphs C3.26.7 to 

C3.26.10. for details). However, the preferred method of dissemination is through data 

replication. DoD Components requiring the automated address file for internal use 

should coordinate with DLA Transaction Services to replicate the MAPAD database.

C3.8.3. Transmission of transaction changes from DLA Transaction Services to 

the designated DoD Component Activities shall be by electronic transmission using 

content indicator IHAF. A separate transaction shall be made for each MAPAC and 

TAC that is to be added, revised, or deleted. The document identifier code shall identify 

the action to be taken on the assigned effective/deletion date. The transmission of 

transaction shall only be supported until replication can be established.

C3.9. FREIGHT FORWARDER/COMPONENT SECURITY ASSISTANCE OFFICE. 

Problems in transportation during delivery of FMS materiel to an Freight Forwarder (FF)

should be referred to the shipper if the materiel is moving under a prepaid Commercial 

Bill of Lading or Government Bill of Lading or via a prepaid small parcel carrier. 

Problems with the carrier in transportation of materiel moving on a collect commercial 

bill of lading should be resolved between the carrier and freight forwarder. Problems in 

documentation (e.g., misdirected shipments) shall be referred to the shipper. If these 

problems cannot be resolved between the FF and shipper, the appropriate Component 

security assistance office in table C3.T1 below.

Table C3.T1. DoD Component Security Assistance Offices

Army U. S. Army Security Assistance Command

ATTN: AMSAC-PO-PA -CS

54 M Avenue, Suite 1

New Cumberland, PA 17070-5096

Telephone Commercial: (717) 770-6843 or 7398/4832

DSN 771

Fax Commercial: (717) 770-7909 DSN 771

Navy US Navy Inventory Control Point Philadelphia

Philadelphia, PA 19111-5098 

Telephone Commercial: (215) 697-5103, 1155, or 1340 

DSN: 442 

Marine Corps Commandant of the Marine Corps Code LFT-1 

Washington, DC 20380-0001

Telephone Commercial: (703) 695-7930 

US Navy Inventory Control Point Philadelphia

Philadelphia, PA 19111-5098 
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Telephone Commercial: (215) 697-5103, 1155, or 1340 

Air Force Air Force Security Assistance Center (AFSAC)

555 ILS/LGIP

1940 Allbrook Road, Bldg 1, Door 19

Wright-Patterson AFB OH 45433-5006

Telephone: 937-522-6564/6565/6570/6571

DSN: 672 6564/6565/6570/6571

Fax: 937-656-1155/ DSN: 986-1155

E-mail: 555.ils.transportation@wpafb.af.mil

DLA Disposition 

Services

DLA Disposition Services

ATTN: J421

Hart-Dole-Inouye Federal Center

74 Washington Ave

Battle Creek, MI 49037

Telephone Commercial: (269) 961-5927 / 5668 / 5142 

DSN 661

Fax Commercial: (269) 961-4213 DSN 661

Missile Defense 

Agency

Missile Defense Agency

ATTN: DIF

Bldg. 5222

Redstone Arsenal, AL 35898

Telephone Commercial: 256-313-9644 or 256-313-9427 

DSN: 897-9644/9427

C3.10. FOREIGN MILITARY SALES SHIPMENT BACKGROUND AND GENERAL 

INSTRUCTIONS

C3.10.1. The FMS Program is defined as that portion of the SAP under which the 

recipient provides reimbursement for defense articles and services. It is authorized by 

the Foreign Assistance Act of 1961, as amended and the Arms Export Control Act of 

1976, as amended. All FMS shipments are a result of a negotiated agreement between 

the U.S. Government and the government of the purchasing country.

C3.10.2. FMS requisitions have been designed to be processed in the same 

manner as DoD logistics transactions; however, there are some instances where they 

shall differ (e.g., construction of Military Standard Requisitioning and Issues Procedures 
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(MILSTRIP) requisition document numbers and the use of supplementary addresses. 

The following are general instructions used in shipping FMS materiel:

C3.10.2.1. There shall be circumstances when deviations to the shipping 

instructions contained in the requisition shall be authorized. An example of a deviation 

is when a shipment, originally scheduled for delivery to a freight forwarder, is redirected 

into the Defense Travel System (DTS) for direct delivery to an overseas location.

C3.10.2.2. To use the MAPAD to find in-the-clear, ship-to and mark-for 

addresses, both the document number and the supplementary address shall be used. 

There are two very important factors to remember when constructing an MAPAC:

C3.10.2.2.1. The requisition numbers for FMS are not constructed the 

same way requisitions are constructed for the DoD Components.

C3.10.2.2.2. The first six positions of the document number cannot be 

considered to be the same as a MAPAC.

C3.10.2.3. Because Canada has no freight forwarders in the United States, 

the construction of their MAPACs is an exception to the rule. Refer to Section C3.13. 

for construction of Canadian MAPACs.

C3.10.2.4. FMS items shall be shipped by a carrier that can provide evidence 

of shipment (for Supply Discrepancy Report purposes, evidence of shipment constitutes 

“constructive proof of delivery in compliance with DoD 5105.38-M, “Security Assistance 

Management Manual (SAMM),” paragraph C6.4.9.6.

C3.10.2.5. Regulations, such as the Defense Federal Acquisition Regulation 

Supplement (DFARS) Volume III, Appendix F, Material Inspection and Receiving Report 

for procurement documents and independent Service requirements, mandate that the 

elements listed below be provided on shipping documents for use by the freight 

forwarder. The freight forwarders use this information to obtain insurance, and identify 

the materiel for the export license. Every effort should be made to ensure that the 

following information is provided on shipping documents:

C3.10.2.5.1. Requisition Document Number.

C3.10.2.5.2. FMS Case Identifier Number.

C3.10.2.5.3. Unit Price/Total Price.

C3.10.2.5.4. Quantity.

C3.10.2.5.5. NSN/Part Number and Description.

C3.10.2.5.6. Project Code (if applicable).
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C3.10.3. Prior to selecting the appropriate address, the shipper must consider 

shipment size, destination, classification, type of materiel, deliver term code, and 

priority.

C3.11. MILITARY ASSISTANCE PROGRAM ADDRESS DIRECTORY ADDRESS 

FORMAT FOR FOREIGN MILITARY SALES

C3.11.1. Data Elements Used To Construct Military Assistance Program Address 

Codes For Foreign Military Sales. Five data fields are required to construct a ship-toMAPAC and a mark-for MAPAC. These data elements are taken from the requisition 

document number and supplementary address. A MAPAC shall have six positions for 

the purpose of integrating the code into Component logistics systems. This is 

accomplished by zero filling the non-significant record positions (rp). The five data 

elements used to construct the FMS ship-to and mark-for MAPACs are listed below.

C3.11.1.1. Requisition Document Number

C3.11.1.1.1. The second and third position of the document number 

(MILSTRIP rp 31-32) shall contain the SA/FMS country/international organization codes 

assigned by Defense Security Cooperation Agency. The authoritative source for these 

values is DOD 5105.38-M, Chapter 4, Table C4.T2. available at 

http://www.dsca.mil/samm. 

C3.11.1.1.2. The fourth position of the document number (MILSTRIP rp 

33) shall contain the mark-for code. The alpha/numeric code indicates the final 

destination address of the materiel. When the country does not identify a valid mark-for 

code, a numeric zero shall be shown in MILSTRIP rp 33.

C3.11.1.2. Supplementary Address

C3.11.1.2.1. The first position of the supplementary address (MILSTRIP 

rp 45) shall contain the code designating the customer country’s requisitioning Service. 

B= Army; P= Navy; D= Air Force; K= Marine Corps; T= other than Army, Navy, Air 

Force, or Marine Corps. The first position of the requisition number (MILSTRIP rp 30) 

usually contains these same Service codes. The difference is that rp 30 indicates the 

U.S. Military Service that manages or is responsible for the foreign military sales (FMS) 

case. In constructing MAPACs for the ship-to and mark-for address, only the customer 

country’s Service code (rp 45) shall be used. The U.S. Service code (rp 30) shall be 

used to show the appropriate freight forwarder/Service assistance office if any problems 

arise. It is possible for rp’s 30 and 45 to have different Service codes (e.g., if the 

requisition number begins with BATL4V and the supplementary address is DA2KBM, 

the shipper would use the D (customer country’s Air Force code) from the 

supplementary address to construct the ship-to/mark-for MAPACs, but would contact 

the U.S. Army (B) for assistance, if required).
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C3.11.1.2.2. The third position of the Supplementary Addresses 

(MILSTRIP rp 47) shall contain an alpha/numeric code to designate the customer 

country’s freight forwarder or designated recipient of materiel.

C3.11.1.2.2.1. If code X appears in the third position of the 

Supplementary Address (MILSTRIP rp 47), the shipment is to be made through the DTS 

to a designated address with no freight forwarder involvement. This address can be 

identified by the use of rp 33 to construct the MAPAC. Shipments moving through Air 

Mobility Command/Surface Deployment and Distribution Command/Military Sealift 

Command (AMC/SDDC/MSC) must have an in-the-clear address or mark-for code (e,g,,

if movement is via AMC/SDDC/MSC and there is a numeric zero in rp 33, the in-theclear address or customer code shall be obtained prior to shipment). Contact your 

appropriate freight forwarder/Component Security Assistance Office for this information.

C3.11.1.2.2.2. If code W appears in the third position of the 

Supplementary Address (MILSTRIP rp 47), the shipment is to be made to an 

intermediate point (e.g., an item being shipped to a facility for calibration prior to final 

delivery to country) and the in-the-clear address shall be provided. If the in-the-clear 

address is not provided, the shipper must call the freight forwarder/Service Security 

Assistance Office for the in-the-clear address. 

C3.12. CONSTRUCTION OF MILITARY ASSISTANCE PROGRAM ADDRESS 

CODES FOR FOREIGN MILITARY SALES

C3.12.1. The ship-to MAPAC is constructed by taking the code in rp 45 (FMS 

country’s Military Service); rp 31 and rp 32 (two-digit code to identify the 

country/international organization (see country/Activity code reference in DoD 5105.38-

M, Chapter 4, Table C4.T2: http://www.dsca.mil/samm); next, add two zeros (the nonsignificant record positions explained in C2.3.1 above) and then show rp 47 (the freight 

forwarder/designated representative code).

C3.12.2. The mark-for MAPAC is constructed by taking the code in rp 45 (FMS 

country's Military Service); rp 31 and rp 32 (two-digit code to identify the 

country/international organization; rp 33 (the code identifying the final destination of the 

materiel); and then adding two zeros (the non-significant record positions).

C3.12.3. Figure C3.F1. below is an example of how the ship-to and mark-for 

MAPACs are constructed and the importance of the placement of the zeros for the nonsignificant record positions. The MAPAC appears as a six-position code in the MAPAD. 

It is constructed from selected codes located in various data fields of the requisition. 

Specifically, requisition record positions 31, 32, 33, 45, 46, and 47 provide all the 

information necessary to construct a MAPAC when shipment is made through a freight 

forwarder. A MAPAC does not exist as a discrete entity without a defining TAC. The 

TAC further defines the clear-text address to be used. Figure C3.F1. is an illustration of 

two FMS MAPACs constructed from applicable entries in a requisition. This is 
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necessary when a shipment is made through the FMS customer’s freight forwarder. 

The freight forwarder’s address is represented by the ship-to MAPAC and the final 

destination address is represented by the mark-for MAPAC. The numbers 30-50 in the 

figure indicate record positions in the MILSTRIP 80 rp transaction format. The row of 

alphanumeric characters represents the applicable codes inserted in each record 

position by the originator of the requisition.

Figure C3.F1. Example of Foreign Military Sales Military Assistance Program Address 

Code Ship-To/Mark-For

C3.12.4. Figure C3.F2. below is a sample MAPAD address listing for Australia. Note

that the clear text address is based on the use of specific TAC codes.

Figure C3.F2. Example of Country Address Page for Australia

MAPAC TAC CLEAR TEXT ADDRESS SII WPOD APOD EFF DATE DEL DATE

BATL00 M AUSTRALIAN ARMY 

31 SUP BN 

BANDIANA ViC AUSTRALIAN 89039

BATL00 1 CHIEF FMS

USDAO AMERICAN 

EMBASSY

APO SAN FRANCISCO CA 

96404

88326

BATL00 2 VC1 RCM 88326

BATL00 4 CHIEF FMS 88326
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USDAO AMERICAN 

EMBASSY

APO SAN FRANCISCO CA 

96404

BATL00 5 CHIEF FMS

USDAO AMERICAN

EMBASSY

APO SAN FRANCISCO CA 

96404

88326

BATL00 6 CHIEF FMS

USDAO AMERICAN 

EMBASSY

APO SAN FRANCISCO CA 

96404

88326

BATL02 9 DELETE USE MAPAC 

BATL00 ADDRESSES S 90021

BATL02 A S 89109

BATL02 B S 89109

BATL02 C S 90101

BATL02 D 90101

BATL02 1 AUSTRALIAN MATERIAL 

DEPOT

135 DUFFIELD STREET

JERSEY CITY NJ 07306

88109

BATL02 2 AUSTRALIAN MATERIAL 

DEPOT

135 DUFFIELD STREET

JERSEY CITY NJ 07306

A 88109

BATL02 2 AUSTRALIAN MATERIAL 

301 SWIFT AVENUE

SOUTH SAN FRANCISCO CA 

94808

A

BATL02 3 OFFICE OF NAVAL 

ATTACHE

EMBASSY OF AUSTRALIA

1601 MASSACHUSETTS AVE 

NW

WASHINGTON DC 20036

88181

BATL02 4 NAVAL SUPPLY SYSTEMS

ROYAL AUSTRALIAN NAVY

BUILDING MRUSSELL 

OFFICE

CANBERRA ACT AUSTRALIA 

2600

88101

BATL03 9 DELETE USE MAPAC 

BAT002

ADDRESSES

89326

C3.13. CONSTRUCTION OF CANADIAN MILITARY ASSISTANCE PROGRAM 

ADDRESS CODES FOR FOREIGN MILITARY SALES. Since Canada has no CONUS 

freight forwarders, their ship-to and mark-for addresses are the same; therefore, 

shipments are made directly to the in-country destination point. Because of this, the 

Canadian requisition number and supplementary addresses are different to 

accommodate the unique construction of their MAPACs. To construct a Canadian 

MAPAC, use the Service code from the first position of the supplementary address 

(MILSTRIP rp 45; next the second and third position of the document number 

(MILSTRIP rp 31 and rp 32 (two-digit Security Cooperation Customer Code (formally 
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country code)); next rp 33 (zero filled); and finally, rp 46 and rp 47 from the 

supplementary address. (see Figure C3.F3. below)

Figure C3.F3. Example of Foreign Military Sales Military Assistance Program Address 

Code Construction for Ship-To for Canada

DOCUMENT NUMBER SUPPLEMENTARY 

ADDRESS

30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 46 47 48 49 50

U

S

S

E

R

V

I

C

E

SECURITY COOPERATION CUSTOMER CODE

C

U

S

T

O

M

E

R

D

E

L

I

V

E

R

Y

T

E

R

M

T

Y

P

E

A

S

S

I

S

T

A

N

C

E

C

A

L

E

N

D

A

R 

Y

E

A

R

J

U

L

I

A

N

D

A

Y

D

A

T

E

DOCUMENT

SERIAL

NUMBER

C

O

U

S

T

O

M

E

R

SE

R

V

I

C

E

O

F

F

E

R

/

O

P

T

I

O

N

R

E

L

E

A

S

E

F

R

E

I

G

H

T

F

O

R

W

A

R

D

E

R

F C D

M A E

S S S

 E I

 G

 N

 A

 T

 O

 R

B C N O B C A C A B

C3.14. TYPE OF ADDRESS CODES FOR FOREIGN MILITARY SALE

C3.14.1. The type of address codes (TACs) used in this manual identifies the type 

of address to be used in the shipment/distribution of materiel/documentation. There are 

13 TACs; however, not all of the TACs shall be used in the MAPAD at the same time, 

but may be used in combination. The ILCO CSP shall determine which combination of 

TACs is appropriate.

C3.14.2. Figure C3.F4. below is a brief description of nine of the 13 TACs (see 

section C3.21. for the four remaining TACs to be used in shipping classified materiel):

C3.F4. Type of Address Code Descriptions
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TAC SUMMARY EXPLANATION

M A clear text mark-for address

1

This address shall receive unclassified shipments moving by small parcel 

carrier or shipped by carrier that can provide evidence of shipment or proof 

of delivery in compliance with the DoD 4500.9-M, Defense Transportation 

Regulation Part III chapter 203 item B. TAC 5 is the same address as TAC 

1unless published differently.

2

This address shall be used when surface or air freight is selected as the 

mode of transportation for shipment of unclassified materiel. Note that more 

than one TAC 2 address may be reflected for the same freight forwarder 

MAPAC. In this case, the MAPAD shall contain SII code A which directs 

forwarding of the materiel/documentation to the address closest to the 

shipping activity. The clear text address field may contain the overseas 

address of the civil airport to be used for commercial air shipments if 

commercial air is authorized. TAC 6 is the same as TAC 2 unless published 

differently. 

3

For sending a Notice of Availability (NOA), if required. This address shall be 

used when the option code (Y or Z in record position 46 of the requisition) 

requires a NOA prior to shipment. For option code Z, follow-ups on the NOA 

shall also be sent to this address. Option code a shipments which are of 

weight or dimensions which could cause receiving/storage problems, or 

perishable, hazardous, classified, or require special handling shall be 

handled as option code Z because of the peculiar handling/controlled nature 

required by the type of materiel being shipped.

For a classified shipment, send the NOA to the receiving country service 

representative. In response to the NOA, the country representative must 

specify, by name, the person shall receive and sign for the shipment at the 

TAC A, B, C, or D address. But, should there be no reply to the NOA, the 

service security assistance office shall be advised of the problem for army 

and air force sponsored shipments; the navy freight forwarder assistance 

office shall be advised for navy and marine corps sponsored shipments.

If the address provided by the country representative to receive a classified 

shipment is other than a TAC A, B, C, or D address, the service focal point 

shall be contacted for guidance. The Surface Deployment and Distribution

Command (SDDC) shall contact the country representative for coordination 

in processing export release requests for classified materiel moving under a 

Delivery Term Code 8. The applicable freight forwarder shall also be 

contacted by SDDC for coordination in processing export release requests 

for sensitive materiel moving under a Delivery Term Code 8.

4

This address shall be used for distribution of supply and shipment status 

documents. Communication Routing Identifier (COMMRI) code shall be used 

for electronic distribution of supply and shipping status transactions. A 
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COMMRI is a 7 character code that uniquely identifies an International 

Logistics Communication System (ILCS) account, established with the DLA 

Transaction Services, to electronically transmit and receive logistics data 

between the FMS country and the US DOD supply system.

5

This address shall be used for distribution of documentation for unclassified 

shipments delivered by a small parcel carrier. The documentation may be 

DD Form 1348-1a, “Issue Release/Receipt Document,” DD Form 1348-2, 

“Issue Release/Receipt Document with Address Label,” DD Form 250, 

“Material Inspection and Receiving Report”; or any forms used for 

release/receipt. The TAC 5 address shall only be published when it is 

different from the TAC 1 address.

6

For sending copies of the release/receipt documents and bills of lading on 

TAC 2 shipments; and shall only be published if different from TAC 2. 

Documentation (release/receipt) for automatic freight shipment shall be 

forwarded to this address. Documents that may be distributed to this 

address may include DD Form 1348-1a, Issue Release/Receipt Document, 

DD Form 1348-2, issue release/receipt document with address label; DD 

Form 250, material inspection and receiving report, or any forms used for 

release/receipt of shipments. The TAC 6 address shall only be published 

when it is different from the TAC 2 address.

7

This address shall be used to identify the activity responsible for payment of 

transportation charges for shipments made on collect commercial bills of 

lading or other types of collection delivery methods. The TAC 7 address 

shall be established only when TAC's A, B, C, D, 1, and 2 addresses (shipto) are not authorized to make such payments (the freight forwarder is 

permitted to change the address as long as it remains within the freight 

forwarder's operation).

9

TAC 9 indicates that the addresses for this MAPAC have been deleted; 

however, the MAPAC shall remain in the directory to provide a reference to 

another MAPAC which shall be used in processing documents that contain 

the deleted code. It can also provide reference to special instructions for 

processing documents containing the deleted MAPAC. The deleted entry 

shall remain in the MAPAD for a period of 5 years.

C3.15. SPECIAL INSTRUCTION INDICATORS FOR FOREIGN MILITARY SALES

C3.15.1. Special instruction indicators (SIIs) are coded in the SII column to 

indicate instructions to be used in shipping materiel or sending documentation to a 

particular address.
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C3.15.2. Only the SII S shall be shown in clear text. This information is listed at 

the beginning of each country section. The clear text SIIs are a means by which 

customer countries place their unique requirements in the MAPAD (e.g., political 

considerations, circumstances peculiar only to one country; a country that has 

negotiated their own freight rates with a carrier). The shipper must adhere to these 

instructions. The appropriate freight forwarder Service Assistance Office must be 

contacted if problems arise in executing the specific SII.

C3.15.3. SII, S requires identification of applicable MAPACs and TACs with clear 

text special instructions, as shown in Figure C3.F5.

Figure C3.F5. Example of SIIs

MAPAC TAC SPECIAL INSTRUCTIONS

BAT001

BAT003

DAT00A

DAT00B

DAT00D

DAT00F

1

1

1

1

1

1

a. For material sourced from CONUS, ship to

Australian Government Cargo Office

485 Valley Drive

Brisbane CA 94005-1293

DEATH

DAT002

DAT003

DAT005

DAT007

DAT008

PAT002

PAT003

1

1

1

1

1

1

1

1

b. For material sourced from Canada, ship to

MSAS Cargo International

Montreal International Airport

Cargo Rd Building 1

Dorval Quebec Canada H4Y 1A9

BAT002

BAT003

DAT00A

DAT00B

DAT00C

2

2

2

2

2

a. Emery Worldwide deferred service is to receive first preference

As the receiving carrier for all shipments (Issue Priorities 01 

Through 03). See subparagraph e., below.

DAT00D

DAT00F

DEATH

DAT002

DAT003

2

2

2

2

2

b. Viking Freight Systems is to receive first preference as the 

Receiving carrier for all shipments originating in the state of 

California (Issue Priorities 04 through 15). See subparagraph e., below.

 

DAT005

DAT006

DAT007

DAT008

PAT002

2

2

2

2

2

c. Yellow Freight is to be given first preference as the receiving carrier for all 

shipments originating in all states other than 

California (Issue Priorities 04 through 15). See subparagraph e., below.

C3.16. WATER AND AERIAL PORTS OF DEBARKATION CODES FOR FOREIGN 

MILITARY SALES. These codes indicate the water port or aerial port of discharge to 

which FMS shipments shall be sent under DTCs 6, 7, and 9. The shipments shall be 
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moved through the DTS to the in-country ports. In the case of DTCs 6 and 9, port 

personnel shall notify the ultimate consignee to pick up the materiel or make 

arrangements for delivery of the shipment to destination. In the case of DTC 7, the U.S. 

Government is obligated to transport the materiel to the customer’s in country mark-for 

address.

C3.17. EFFECTIVE DATE AND DELETION DATE FOR FOREIGN MILITARY SALES. 

This is a date when the MAPAC is effective and/or the date it is deleted. The deleted 

record shall remain in the file for 5 years after it is deleted to allow the pipeline to be 

flushed. Changes shall take effect when the current date matches the effective date.

C3.18. OFFER/RELEASE OPTION CODE FOR FOREIGN MILITARY SALES

C3.18.1. The MILSTRIP data elements outlined above were those elements 

required to construct MAPACs. However, there are additional elements to be used in 

the movement of FMS materiel. The second position of the supplementary address 

(MILSTRIP rp 46), is called the offer/release option code and identifies whether or not 

an NOA is needed prior to shipment. See section C3.21. for instructions on shipping 

classified materiel.

C3.18.2. If the Offer/Release Code is an alpha A the shipment shall be released 

automatically to the freight forwarder or designated recipient of the materiel 

Offer/Release Code A is not absolute. Offer/Release Zprocedures must be followed if 

any unusual transportation factors apply. This includes oversize or overweight 

shipments, hazardous materiel shipments, classified shipments, sensitive shipments 

and ammunition, arms and explosives shipments, or any other factor that mandates 

coordinated release procedures (this does include Canada).

C3.18.3. When the Offer/Release Code is an alpha Y, the shipment must not be 

released until an NOA is forwarded to the TAC 3 address. If a reply to the NOA is not 

received within 15 calendar days from the date of the notice, the shipment shall be 

released to the appropriate TAC 2 address with no further action by the shipper. 

Offer/Release Code Y is not absolute. Offer/Release Z procedures must be followed if 

any unusual transportation factors apply. This includes oversize or overweight 

shipments, hazardous materiel shipments, classified shipments, sensitive shipments 

and ammunition, arms and explosives shipments, or any other factor that mandates 

coordinated release procedures (this does include Canada).

C3.18.4. When the Offer/Release Code is an alpha Z an NOA shall be 

forwarded to the TAC 3 address, or country representative if the shipment is classified. 

However, the shipment must not be released until a response from the proper NOA 

addressee is received. If no response has been received in 15 calendar days, a followup shall be sent. If no response is received within 15 calendar days of the follow-up, a 

second follow-up shall be sent and assistance shall be requested from the appropriate 

DoD Component Security Assistance/Cooperation Agency. Note that Z procedures 

must be followed if any unusual transportation factors apply. This includes oversize or 

overweight shipments, hazardous materiel shipments, classified shipments, sensitive 
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shipments and ammunition, arms and explosives shipments, or any other factor that 

mandates coordinated release procedures (this does include Canada).

C3.18.5. When the Offer/Release Code is an alpha X the United States is 

responsible for transportation and no NOA is required.

C3.19. DELIVERY TERM CODES (DTCs) FOR FOREIGN MILITARY SALES. Delivery 

term codes identify the Department of Defense’s and the purchasing country's 

responsibility for transportation and handling costs. A link to delivery term codes is 

contained in paragraph C3.26.3.

C3.20. PRIORITIES FOR FOREIGN MILITARY SALES. FMS customer countries are 

assigned the same Force/Activity Designator (F/AD) codes as the DoD Components. 

The requisition priority designator shall be based upon the assigned F/AD – refer to 

MILSTRIP. FMS materiel shall be transported in accordance with all the requirements 

and conditions of DoD 4140. 1-R and DoD 4500.9-R).

C3.21. FOREIGN MILITARY SALES CLASSIFIED SHIPMENTS

C3.21.1. FMS classified shipments shall be moved utilizing a carrier that is 

authorized by SDDC to transport classified shipments. These shipments shall be 

handled under all conditions and requirements governing the movement of US. 

Government classified materiel, DoDs 5200.1-R, 5200.2-R, and 5200.8-R. The following 

additional conditions apply:

C3.21.1.1. All DTC 4, 5, 8, C, E and H shipments of classified materiel 

require the full Offer Release Option Code Z process before they can be released; i.e. a 

proper response from the NOA addressee must be received from the proper NOA 

addressee before shipment release. The proper NOA addressee for shipments of 

classified materiel is the MAPAD-listed country representative for the FMS Purchaser.

C3.21.1.2. Classified materiel requisitioned under DTCs 2, 3, 5, 6, 7, or 9 

should be entered into the DTS for movement.

C3.21.1.3. There are many freight forwarders that have been identified by the 

DSS as authorized to receive classified materiel. These freight forwarders are identified 

by the TACs A, B, C, and D. If these TACs are not included in the freight forwarder's 

MAPAC, classified materiel shall not be released to that freight forwarder.

C3.21.1.4. Figure C3.F.6. is a summary of the TACs to be used in moving 

classified materiel: 

Figure C3.F.6. TACs For Classified Materiel

TAC SUMMARY EXPLANATION 

A

Materiel classified SECRET moving by small parcel carrier must be shipped by a carrier 

that can provide evidence of shipment or proof of delivery in compliance with DTR 

4500.9-R, Part II, Chapter 205.
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B

Materiel classified SECRET moving by surface or air freight carrier must be shipped by 

a carrier that can provide evidence of shipment or proof of delivery in compliance with 

DTR 4500.9-R.

C

Materiel classified CONFIDENTIAL moving by small parcel carrier must be shipped by a 

carrier that can provide evidence of shipment or proof of delivery in compliance with 

DTR 4500.9-R.

D

Materiel classified CONFIDENTIAL moving by surface or air freight carrier must be 

shipped by a carrier that can provide evidence of shipment or proof of delivery in 

compliance with DTR 4500.9-R.

C3.21.1.5. The shipper must send the NOA to the country representative as 

indicated in the appropriate country introduction page. Shipments of classified materiel 

shall not be moved until the following conditions have been met:

C3.21.1.5.1. NOA response.

C3.21.1.5.2. Identification of a cleared facility.

C3.21.1.5.3. Identification of an authorized designated representative of 

that country.

C3.22. GRANT AID SHIPMENT BACKGROUND AND GENERAL INSTRUCTIONS

C3.22.1. The Grant Aid Program is defined as that portion of the SAP that

provides defense articles and services to recipients on a non-reimbursable or grant 

basis. Grant Aid is authorized by the Foreign Assistance Act of 1961, as amended.

C3.22.2. The following general instructions are to be used to ship Grant Aid 

items:

C3.22.2.1. Generally, there are no freight forwarders involved in Grant Aid 

shipments. DoD policy is to handle Grant Aid type shipments under DTC 9 procedures; 

however, DTC 7 procedures may apply depending on circumstances determined by the 

cognizant Combatant Commander.

C3.22.2.2. For Grant Aid shipments, data elements from the requisition 

document number and first position of the supplementary address shall be used for both 

the ship-to and mark-for MAPACs.

C3.23. DATA ELEMENTS TO CONSTRUCT MILITARY ASSISTANCE PROGRAM 

ADDRESS CODES FOR GRANT AID

C3.23.1. There are significant differences between constructing FMS and Grant 

Aid MAPACs. For Grant Aid there are only three data elements in the requisition that 

are required to construct the MAPAC. With Grant Aid requisitions, as with FMS, the 
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MAPACs must contain six positions in order to be integrated into the DoD logistics 

systems.

C3.23.2. The data elements to be used to construct the ship-to/mark-for MAPACs

are listed below:

C3.23.2.1. Requisition Document Number

C3.23.2.1.1. The second and third positions of the document number 

(MILSTRIP rp 31-rp 32) shall contain the Security Cooperation Customer Code. 

C3.23.2.1.2. The fourth position of the document number (MILSTRIP rp 

34) shall contain the mark-for code.

C3.23.2.2. Supplementary Address. Unlike FMS, the Grant Aid first position 

of the supplementary address shall always contain alpha code Y (MILSTRIP rp 45). 

However, in locating the MAPACs in this directory, the Y code shall be converted to an 

X. The first position of the requisition document number (MILSTRIP rp 30), shall still 

show the appropriate code to indicate the DoD Component managing the case. These 

codes are: B = Army; D = Air Force; I = Missile Defense Agency; P = Navy; K = Marine 

Corps; T = other than Army, Navy, Air Force, Missile Defense Agency or Marine Corps.

C3.24. CONSTRUCTION OF MILITARY ASSISTANCE PROGRAM ADDRESS 

CODES FOR GRANT AID. The ship-to/mark-for MAPAC is constructed by taking the Y 

code first position of the supplementary address to an X; the second and third position 

of the requisition document number (MILSTRIP rp 31 - 32) (two-digit Security 

Cooperation Customer Code); and the third position of the requisition document number 

(MILSTRIP rp 33) (final destination address); and then adding two zeros (non-significant 

record positions). Use Figure C3.F7. below as an example of how the ship-to/mark-for 

MAPACs is constructed.

Figure C3.F7. Example of Grant Aid Military Assistance Program Address Code From 

the Requisition.
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DOCUMENT NUMBER SUPPLEMENTARY ADDRESS

30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 46 47 48 49 50

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C3.25. TYPE ADDRESS CODES FOR GRANT AID. When making Grant Aid 

shipments, only five "type of address" codes shall be utilized as shown in Figure C3.F8

below.

Figure C3.F8. Grant Aid Type Address Codes.

TAC SUMMARY EXPLANATION

M Clear text mark-for address.

1

Small parcel carrier ship-to address must be shipped by a carrier that can 

provide evidence of shipment or proof of delivery in compliance with SAAM, DoD 

5105.38-M.

2

Surface freight or air carrier ship-to address must be shipped by a carrier that 

can provide evidence of shipment or proof of delivery.

3 Supply shipment status information.

9 Indicates a cross-reference MAPAC for deleted MAPAC.

C3.26. SPECIAL INSTRUCTION INDICATORS FOR GRANT AID

C3.26.1. SIIs are coded in the SII column to indicate that instructions to be used in 

shipping materiel or sending documentation to a particular country. 
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C3.26.2. Only the SII S shall be shown in clear text or narrative form. This 

information is listed at the beginning of each country section. The shipper must adhere 

to these instructions. The appropriate freight forwarder/Service Assistance Office shall 

be contacted if problems arise in executing the specific SII.

C3.27. WATER AND AERIAL PORTS OF DEBARKATION CODES FOR GRANT AID. 

Grant Aid shipments shall move through the DTS to Grant using in-country ports of 

discharge. DoD personnel at those ports shall notify the ultimate consignee to pick up 

the materiel or make arrangements for delivery of the shipment to its destination.

C3.28. EFFECTIVE DATE AND DELETION DATE FOR GRANT AID. This is the date 

when the MAPAC is effective and/or the date it is to be deleted. MAPACs shall remain 

on the MAPAD for 5 years beyond the delete date.

C3.29. DELIVERY TERM CODES FOR GRANT AID. There are no DTCs that apply to 

Grant Aid shipments. The U.S. Government is responsible from point of origin to 

delivery of materiel to port of discharge overseas. RP 35 shall always contain a 

numeric zero.

C3.30. PRIORITIES FOR GRANT AID. Grant Aid shipments shall be transported in 

accordance with the requirements and conditions of time-definite delivery (TDD) and 

DTR 4500.9-R.

C3.31. GRANT AID CLASSIFIED SHIPMENTS. Grant Aid classified shipments shall 

be moved utilizing a carrier that is authorized by SDDC to transport classified 

shipments. These shipments shall be handled in accordance with all conditions and 

requirements governing the movement of U.S. Government classified materiel in DoD 

5200.1-R. Upon arrival at the overseas port the appropriate government to government 

transfer procedures shall be implemented.

C3.32. CODES AND TRANSACTION FORMATS. MAPAD contains unique transaction 

formats, unique code lists, and common data element shared with MILSTRIP. The 

following information is provided as supporting documentation to the MAPAD.

C3.32.1. SIIs. SII S (http://www.dla.mil/j6/dlmso/eApplications/LOG.NET/UIL/Log_Qualifiers/lqvqcDetails.aspx?code=*SI) 

requires identification of applicable MAPACs and TACs with clear text special 

instructions, as shown in Figure C3.F5.

C3.32.2. Type of Address Codes. TACs (http://www.dla.mil/j6/dlmso/eApplications/LOG.NET/UIL/Log_Qualifiers/lqvqcDetails.aspx?code=*TM) 

designate the type of action being taken for a specific address (e.g., transmitting status, 

shipping information, Notice of Availability etc.).

C3.32.3. Delivery Term Codes. DTCs( http://www.dla.mil/j6/dlmso/eApplications/LOG.NET/UIL/Log_Qualifiers/lqvqcDetails.aspx?code=A3) 

designate DoD/purchasing country’s responsibility for transportation and handling cost. 

The code designates the segments of the transportations pipeline for which the DoD is 
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responsible during the transport of supply shipment units under FMS/Grant Aid 

programs.

C3.32.4. Foreign Military Sales Military Standard Requisitioning and Issue 

Procedures Data Elements. Appendix 1 highlights MILSTRIP requisition document 

number and supplementary address data elements (http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.1_MILSTRIP_Elements.docx) used to 

construct a valid MAPAC.

C3.32.5. Address File. Appendix 2 Address File (http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.2_Address_File_Indentifier.docx)Identifier 

identifies which MAPAD file shall be changed.

C3.32.6. Document Identifier Codes. Appendix 3, Document Identifier Codes, 

(http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.3_Document_Identifier_code.docx) 

identifies transactions to logistics system(s) and specific operation to which they apply. 

Also indicates the intended purpose and use of the transaction data (i.e., add, change 

or delete).

C3.32.7. Add/Change Foreign Military Sales Military Assistance Program 

Address Code. Appendix 4 (http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.4_Add_Change_Formats_FMS.docx) 

contains the transaction formats (MA1, MA2) for Adding and Changing FMS MAPACs.

C3.32.8. Delete Foreign Military Sales Military Assistance Program Address 

Code. Appendix 5 (http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.5_Delete_Format_FMS.docx) contains the 

transaction format (MA3) for Deleting FMS MAPACs.

C3.32.9. Add/Change Grant Aid Military Assistance Program Address Code. 

Appendix 6 (http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.6_Add_Change_Formats_Grant_Aid.docx) 

contains the transaction formats (MA1, MA2) for Adding and Changing Grant Aid 

MAPACs.

C3.32.10. Delete Grant Aid Military Assistance Program Address Code. 

Appendix 7 (http://www.dla.mil/j6/dlmso/elibrary/manuals/dlms/msw/v6/v6a2.7_Delete_Format_Grant_Aid.docx) 

contains the transaction format (MA3) for Deleting Grant Aid MAPACs.

C3.32.11. Security Assistance Program Service Designator. The SAP Customer 

Service Designator (http://www.dla.mil/j6/dlmso/eApplications/LOG.NET/UIL/Log_Qualifiers/lqvqcDetails.aspx?code=94) is 

derived from the Service and Agency Code list and is used in the first character of the 

MAPAC to classify the ownership of the MAPAC being defined. Note: The value for the 

SAP Customer Service Designator also appears in the first position of the Supplemental 

Address field in the Security Assistance MILSTRIP requisition.