DEFENSE LOGISTICS AGENCY

I-IEADQUARTERS

6725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELVOIR, VlRGlNlA 22060-6221

IN REPLY

REFER10 DLMSO FEB 25 2003

MEMORANDUM FOR: SEE DISTRIBUTION

SUBJECT: Approved DLMS Change (ADC) 91, Narrative Message Reject for Blank Unit of Issue

Field in Materiel Receipt Acknowledgement (MRA) Transactions (DI Code

DRA/DRD) (Supply/MILSTRAP) (SlatTed by PDC 96)

This forwards an approved change to DOD 4000.25-2-M, Military Standard Transaction

Reporting and Accounting Procedures (MILSTRAP). This change is effective immediately.

Addressees may direct questions to the DLMSO point of contact Ms. Mary Jane Johnson,

703-767-0677, DSN 427, email: Mary.Jane.Jobnson@dla.mil. Others must contact their

Component designated Supply Process Review Committee representative.

Attachment

JAMES A. JOHNSON

Director /,’

Defense Log&s Management

Standards Office

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ADC 91 

Attachment

Approved DLMS Change (ADC) 91

Narrative Message Reject for Blank Unit of Issue (UI) in Materiel Receipt 

Acknowledgement (MRA) Transactions (DI Code DRA/DRB)

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO).

b. Originator: Mary Jane Johnson, MILSTRAP System Administrator, 703-767-0677, DSN 

427-0677, Email: Mary.Jane.Johnson@dla.mil. 

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE

a. Title: Narrative Message Reject for Blank Unit of Issue in Materiel Receipt 

Acknowledgement (MRA) Transactions (DI Code DRA/DRB). 

b. Description of Change: MILSTRAP Document Identifier (DI) code DRA/DRB, MRA

transactions submitted with a blank UI field ( record position 23-24) will be rejected back to the 

submitter by DAASC with a standard narrative message stating: “Unit of Issue contains blanks or 

special characters.”

c. Procedures: Revise DoD 4000.25-2-M, MILSTRAP, Chapter 6, paragraph C6.8.1 as 

modified by ADC 84, as follows (change is identified by bold italics,):

“C6.8 CORRECTING OR CANCELLING MATERIEL RECEIPT ACKNOWLEDGEMENT

C6.8.1 MRA Errors.

C6.8.1.1 Invalid Quantity (quantity field is blank or contains alphas or special 

characters): 

• DAASC will reject MRA transactions (DI Codes DRA/DRB) received with an 

invalid quantity field (rp 25-29) to the reporting activity with a narrative reject 

message stating: “Correct and Resubmit. The quantity in RP 25-29 is invalid.” 

 

• Reporting activities which acknowledged receipt using an invalid quantity are 

to correct and resubmit the MRA upon receipt of the narrative message reject.

C6.8.1.2 Blank Unit of Issue
2 of 2

ADC 91

Att

• DAASC will reject MRA transactions (DI Codes DRA/DRB) received with a

blank unit of issue (rp 23-24) to the reporting activity with a narrative reject 

message stating: “Unit of Issue contains blanks or special characters.” 

 

• Reporting activities which acknowledged receipt using a blank unit of issue 

are to correct and resubmit the MRA upon receipt of the narrative message 

reject.

C.6.8.1.3 Other Errors. Activities which acknowledge a materiel receipt in error, other 

than invalid quantity and blank unit of issue fields, will not correct the MRA. However to assure 

validation of any SDR for the shipment, the reporting activity must identify the erroneous MRA 

information in the SDR remarks. MRAs with an invalid quantity or blank unit of issue will be 

processed as addressed in paragraphs C6.8.1.1 and C6.8.1.2.

4. REASON FOR CHANGE: MRA (DI Code DRA/DRB) transactions submitted to DAASC with a 

blank UI field cannot be processed as DLMS Supplement (DS) 527R MRA transactions due to an

American National Standards Institute Accredited Standards Committee (ANSI ASC) X12 syntax edit. 

ANSI ASC X12 syntax requires a valid UI entry in the 527R, Receipt, Inquiry, Response and MRA, 

implementation convention. DLA’s Business System Modernization (BSM) rejects 527R transactions 

submitted with a blank UI using Functional Acknowledgment Transaction Set 997. Since Transaction 

Set 997 cannot be processed by DLSS legacy system customers, and the UI is also a required entry in 

the DLSS MILSTRAP DI Code DRA/DRB, DAASC will reject DI Code DRA/DRB transactions

submitted to DAASC with blank UI using a narrative message indicating the UI was blank and the MRA 

should be corrected and resubmitted. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Improves the MRA process by providing visibility of MRAs with blank UI. 

Such visibility may help identify a possible MRA implementation problem and facilitate corrective 

action. 

b. Disadvantages. May require reporting activity offline processing of the narrative reject to 

correct and resubmit DI Code DRA/DRB transactions with blank UI fields, however the scope of this 

problem is extremely small. 

6. IMPACT:

a. DAASC changes necessary to generate the narrative reject for DI Code DRA/DRB 

transaction with blank UI have been completed. As an emergency fix, the narrative reject 

process has been initiated. 

b. Minimal Component impact. Component MRA reporting activities which generate DI 

Code DRA/DRB transactions with a blank UI field are affected, however the scope of 

this problem is extremely limited. To date the blank UI in DI Code DRA/DRB has only 

been detected in one Service (Navy) on a very small scale.