**DoD 4000.25-1-M**

*DoD 4000.25-1-M, January, 2006*

*Change 1*

*DLM 4000.25, Volume 2, November 26, 2019*

*Change 13*

**AP7.8. APPENDIX 7.8**

**DEMAND AND SUFFIX CODES**

AP7.8.1.  Demand Codes.[footnoteRef:1]  Requisitions requiring demand codes shall be entered in this position by the activity creating the request.  The demand code is a mandatory entry of an alphabetic character to indicate to the management element of a distribution system whether the demand is recurring or nonrecurring as follows: [1:  When no demand code is entered in the requisition, the ICP shall consider such demand as R.  (See DLMS Volume 2, Chapter 4.)] 

AP7.8.2.  Suffix Codes – General

	AP7.8.2.1.  Suffix codes shall be entered in this position by elements of the distribution system as transactions occur.  The purpose of the suffix code is to relate and identify requisition and Materiel Returns Program (MRP) transaction “partial actions” taken on the original requisition or MRP transaction without duplicating or causing loss of identity of the original number.

	AP7.8.2.2.  Suffix codes do not relate to separate transportation units involved in the shipment of materiel.  Neither do they identify final shipments nor differentiate between partial and final shipments.

	AP7.8.2.3.  Suffix codes shall be alphabetic or numeric with the exception that the following alpha and numeric characters shall never be used:

	AP7.8.2.4.  Suffix Y is reserved for used by Navy and DLA only in their intra-Service action involving duplicate shipments.

	AP7.8.2.5. Service/Agency (S/A) implementation of these instructions shall provide for block assignment of suffix codes in a decentralized system to preclude duplicate assignment of suffix codes against the same document number.  Block assignment of the suffix codes should be accomplished essentially as follows:

	AP7.8.2.6.  Suffix assignment within centralized distribution systems shall be accomplished from the authorized codes as listed below:

	AP7.8.2.7.  Storage and other activities responsible for processing transactions containing suffixes shall always perpetuate the suffix code onto related transactions that they generate.

	AP7.8.2.8.  When assigned, suffix codes shall be sequentially advanced within code assignments as split actions occur.  Recipients of status transactions containing suffix codes shall consider the suffix codes in combination with dates, status codes, and quantities when accounting for split transactions.

AP7.8.3.  Suffix Codes – Requisition Transaction

	AP7.8.3.1.  Processing elements of the distribution system shall enter a suffix code in rp 44[footnoteRef:2] of transactions involving partial quantities such as: [2:  MILSTRIP supports the valid use of Suffix Code X, which may be perpetuated into the 15th character of the Transportation Control Number (TCN) (which is normally derived from the MILSTRIP suffix code).  However, the Defense Transportation Regulation (DTR) also allows X as a default value when no suffix code is assigned.  This redundancy in the significance of the X in the TCN is recognized and accepted.] 

		AP7.8.3.1.1.  Referral actions for a partial quantity.

		AP7.8.3.1.2.  Passing actions for a partial quantity.

		AP7.8.3.1.3.  Release of a partial quantity.

		AP7.8.3.1.4.  Rejection of a partial quantity.

		AP7.8.3.1.5.  Backorder of a partial quantity.

		AP7.8.3.1.6.  Backorder release of a partial quantity.

		AP7.8.3.1.7.  Procurement of a partial quantity for direct delivery by a vendor.

		AP7.8.3.1.8.  Any other action applicable to a partial quantity.

	AP7.8.3.2.  Processing elements of distribution systems shall not enter suffix codes under the following conditions:

		AP7.8.3.2.1.  Referral actions for a total quantity.

		AP7.8.3.2.2.  Passing actions for a total quantity.

		AP7.8.3.2.3.  Release of a total quantity.

		AP7.8.3.2.4.  Rejection of a total quantity.

		AP7.8.3.2.5.  Backorder of a total quantity.

		AP7.8.3.2.6.  Backorder release of a total quantity.

		AP7.8.3.2.7.  Procurement of a total quantity for direct delivery by a vendor.

		AP7.8.3.2.8.  Any other action applicable to a total quantity.

AP7.8.4.  Suffix Codes - Materiel Returns Program

	AP7.8.4.1.  Processing elements of the distribution system shall enter a suffix code in rp 44 of MRP transactions involving partial quantities, such as:

		AP7.8.4.1.1.  Return partial quantity with credit.

		AP7.8.4.1.2.  Return partial quantity without credit.

		AP7.8.4.1.3.  Partial quantity authorized for disposal.

		AP7.8.4.1.4.  Effect lateral redistribution of partial quantity.

		AP7.8.4.1.5.  Effect split returns by separate priority.

		AP7.8.4.1.6.  Any other action applicable to a partial quantity.

	AP7.8.4.2.  Processing elements of distribution systems shall not enter suffix codes in MRP transactions for total quantity.

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APPENDIX 2.8

AP7AP7.8-1

APPENDIX 7.8