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Attachment, ADC 444

ATTACHMENT TO ADC 444

Revise Asset Status Report Transactions (DLMS 846I and MILSTRAP DZA) to Document 

Ammunition Systems Use by Agreement of Nine Digit Quantity On-Hand 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Army, PEO EIS LMP, (856) 988-4878

b. Functional POC: Army, JMC (JM&L LCMC), (309) 782-6469

2. FUNCTIONAL AREA: Supply/Logistics, Ammunition systems, Asset Status Reporting

3. REFERENCES:

a. DOD 4000.25-2-M, Military Standard Transaction Reporting and Accounting 

Procedures (MILSTRAP) Manual

b. NAVSUP P-485, Afloat Supply Procedures

c. DLA Logistics Management Standards memorandum, August 22, 2011. Subject: ADC 441,

Exception Rules to Accommodate Communication of Ammunition/Ammunition Related Item 

Quantities in Excess of Five Digits (Supply/MILSTRIP/MILSTRAP)

d. DLMSO memorandum, February 5, 2010, subject: ADC 355, Revise DLMS Supplement 

(DS) 846I, Asset Status Inquiry/Report to Address Intra-Navy Use of Transaction Preparation Date in 

Multiuse Field of MILSTRAP DZA Transaction (Supply)

e. DLMSO memorandum, July 30, 2007, subject: ADC 250, Revise DLMS 846I and 

MILSTRAP DZA Asset Status Transactions to Support Army Distribution Operations, and Revise 

DLMS 846I for Use of Universal Time Coordinate (UTC) and for Administrative Updates (Supply)

f. DLA Logistics Management Standards memorandum, April 25, 2011, subject: ADC 403, 

Administrative Update to Identify MILSTRAP Transactions Authorized for Reversal (Supply)

g. Draft DLA Logistics Management Standards memorandum (under development), 

subject: Approved MILSTRAP Change Letter (AMCL) 13, Partial Reversal of Select MILSTRAP/

DLMS Transactions (previously released as Request for Implementation Date for AMCL 13

4. BACKGROUND: Substantive revisions subsequent to staffing of PDC 466 are highlighted in 

yellow throughout this ADC.

a. The Single Manager for Conventional Munitions is the Joint Munitions and Lethality 

Command, which migrated from the Legacy Command Commodity Standard System (CCSS) to the 

Logistics Modernization Program (LMP) in October 2010. All Army-managed munitions and Armystored munitions are handled within LMP. LMP completed its migration from MILS to DLMS in 

2007 for all applicable transactions. The systems involved in the process described below are:

• LMP -- Army

• Combat Ammunition System (CAS) -- Air Force

• Ordnance Information System – Wholesale (OIS-W) -- Navy

• Ordnance Information System – Marine Corps (OIS-M) -- Marine Corps 
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Att, ADC 444

Of these systems, LMP is DLMS compliant; the remainder transact in Defense Logistics Standard 

System (DLSS) 80-position legacy format, and translation would be required to support the 

communication of ammunition quantities.

b. Intent of the transaction: Current DLSS format for Document Identifier Code (DIC) DZA 

limits the ability to accurately perform Asset Status Reporting for Ammunition and Ammunition 

related items (referred to as ammunition throughout this ADC, unless clarification is required for the 

updating of manuals and ICs).

c. Scenario for which the transaction is used: At the end of each day, LMP will send an 846I 

Asset Status Report transaction to the Air Force, Marine Corps, and Navy to report asset balances for 

their owned assets stored in an LMP storage location. 

STAFFING NOTE: Use of the end of day 846I (MILSTRAP DIC DZA functionality) Asset Status 

Report described in this change does not replace the DOD Physical Inventory Control Program (PICP) 

End of Day process. Under the DOD PICP end of day process, the storage activity uses the DLMS 

846R (MILSTRAP DZH) Location Reconciliation Request Transaction to submit the daily closing onhand balance to each affected owner/manager, for each record experiencing transactions affecting the 

balance, until such time as a single shared asset balance maintained by the storage activity is 

established.

1

d. Procedures, transactions, data elements, processing details in use today: NAVSUP P-485

(reference 3b), Afloat Supply Procedures Volume II, Supply Appendices, Appendix 28, MILSTRIP/

MILSTRAP Formats, Part BF: DIC DZ_ Asset Status/Logistics Data, Section I: DIC DZA Asset Status 

provides a Navy intra-service format for DIC DZA. There are some components of this, specific to 

ammunition, that have been adopted by all Services. 

STAFFING NOTE: The MILSTRAP DZA format provides for a large amount of intra-Component 

specific data (record positions 42-66 and 72-80). Further, MILSTRAP Chapter 8 (as revised by 

ADC 250), paragraph C8.2.1 requires that “DoD Components must identify to DLMSO any 

Component prescribed data in DIC DZA which shall be required in the Component’s modernized 

system using the Defense Logistics Management System (DLMS) transactions. This is necessary so 

that DLMSO can incorporate the Component data in the DLMS Supplement (DS) 846I Asset Status 

transaction.”

1) In addition to the notes for record position (rp) 7, Overflow, the above NAVSUP 

reference lists an additional note, “For Ammunition reporting, enter code "9" and insert the 7th, 8th 

and 9th position of the "on-hand" quantity in cc 52-54, prefixing significant digits with zeros.”

2) There is a specified entry for rp 52-54 (Overflow Quantity), with Entry and 

Instructions stating, “For Ammunition Items Only. Enter the 7th through 9th position of the "onhand" quantity. Prefix significant digits with zeros (e.g., if on-hand quantity is 98,765,432, enter 

765432 in cc 25-30 and 098 in cc 52-54).”

NOTE: NAVSUP P485 uses “cc” for card column vs. “rp” for record position.

 1 Refer to DOD 4000.25-M, DLMS, Volume 2, chapter 6, or DOD 4000.25-2-M, MILSTRAP, Chapter 7 for 

Physical Inventory Control procedures. Both manuals are available at: https://www.dla.mil/j6/dlmso/eLibrary/Manuals/dlmso_pubs.asp. 
3 of 12

Att, ADC 444

3) Intra-Service ammunition orders utilize the storage depot being transacted against 

instead of the Inventory Control Point in the Routing Identifier (FROM) in rp 67-69 in order to 

maintain traceability of ammunition items asset status; this change updates the MILSTRAP DZA 

format, rp 67-69, to reflect this for ammunition.

4) There is a requirement for ammunition transactions to contain the date of the 

transaction in rp 73-75. ‘Date of Transaction’ as used in the MILSTRAP DIC DZA multiuse field 

73-75 had previously been captured for Navy in 846I under ADC 355 (reference 3d), for the 

condition that if RP4=N, P, Q, R, or V then DTM01=600, DTM02=RP 73-75 (note that DTM02 

would be in CCYYMMDD format, not Julian date format). This logic is required to be extended for

rp 4-6 (N1/450 Loop: N101=Z4, N103=M4, N106=TO, N104/450) =MHQ, FG5, FL5, FGZ, FLZ, 

as identified in paragraph 5.a.1)b) below.

5. REQUESTED CHANGE(S):

a. Requested change in detail:

1) Revise DLMS to DLSS mappings for DLMS 846I/MILSTRAP DLSS DIC DZA. 

DLSS to DLMS mapping changes are not required. These changes are only applicable for the 

following conditions: 

a) Federal Supply Group = 13 or Federal Supply Class = 1410, 1420, 1427, 

1440, 5330, 5865, 6810, or 8140.

b) Identified senders and recipients. STAFFING NOTE IN PDC TO ALL 

COMPONENTS: This change is for implementation supporting only the identified Routing Identifier 

Codes (RICs) listed here. If Component preference is (1) to apply across all users for Federal Supply 

Group (FSG) = 13, or (2) if there is reason not to apply to all FSG = 13, or (3) if additional RICs must 

be added, this information was to be provided in the Component response to the PDC staffing.

(1) RIC From (1/N1/080 Loop: N101=Z4, N103=M4, N104 = B14, N106 = FR);

(2) Storage activity RIC (2/N1/450 Loop: N101=SB, N103=M4, N104 = A0W, 

A5R, BA9, BB1, BB2 , BC2, BD2, BKD, BRD, BTD, B13, B38, B47, B51);

(3) RIC To (2/N1/450 Loop: N101=Z4, N103=M4, N106=TO, 

N104/450=MHQ, NCB, FG5, FL5, FGZ, FLZ, N106=TO)

c) The description of the RICs by system is below:

(1) B14 - Joint Munitions and Lethality Command (JM&LC) (LMP). 

Note that this RIC is shared with the Tank-Automotive and Armaments Command (TACOM), 

but for the purposes of this change, it refers to JM&LC.

(2) FG5, FGZ, FL5, FLZ - Ogden/Warner Robins Air Logistics Centers (CAS) 

(3) MHQ - Program Manager for Ammunition, Marine Corps Systems 

Command (OIS-M)

(4) NCB - Naval Operational Logistics Support Center Ammo (OIS-W)
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Att, ADC 444

(5) Storage Depots:

(a) A0W – Tobyhanna Army Depot

(b) A5R – Blue Grass Army Depot

(c) BA9 – Pine Bluff Munitions Center

(d) BB1 – Holston Army Ammunition Plant

(e) BB2 – Crane Ammunition Depot

(f) BC2 – McAlester Ammunition Plant

(g) BD2 – Hawthorne Ammunition Depot

(h) BKD – Letterkenny Munitions Cent

(i) BRD – Red River Munitions Center

(j) BTD – Tooele Army Depot

(k) B13 – Iowa Army Ammunition Plant

(l) B38 – Lake City Army Ammunition Plant

(m) B47 – Blue Grass Ammunition Depot

(n) B51 – Milan Army Ammunition Plant

2) The rationale for extending this intra-Navy format to Joint Service Ammunition 

transactions and DLA Transaction Services mappings is supported by MILSTRAP Chapter 8, Asset 

Status Reporting, Section C8.2. Assets Within the Distribution System, paragraph C8.2.1, “Due to the 

number of record positions devoted to entries prescribed by the Components for use within distribution 

systems, each Component is authorized to procure a printed format suitable to its needs.”

3) Procedures for DLA Transaction Services handling of large quantities where the 

legacy trading partner is not identified as a participating trading partner. The proposed new 

process will allow the larger quantities to process between the designated trading partners. However, 

if other non-DLMS trading partners are identified as the intended recipient, DLA Transaction 

Services will reject the DLMS 846I transaction to the ammunition system originator using the DLMS 

824R Reject transaction with a narrative reason for rejection. The ammunition system DLMS trading 

partner receiving the 824R Reject transaction will need to research the processing capabilities of the 

intended ammunition system recipient to determine if that activity can process the MILSTRAP DZA 

transaction as depicted in this change and should be added to the participating ammunition system 

trading partners. If not, manual intervention may be needed to reduce the quantity transmitted to 

even multiples of 1,000, and/or to contact the designated recipient to ensure that the appropriate 

quantity is recorded. 

b. Proposed procedures.

1) Revise DOD 4000.25-2-M, MILSTRAP, Appendix AP3.56, DIC DZA, Asset 

Status, as revised by ADC 250 (reference 3.e.), as shown in Enclosure 1. 
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Att, ADC 444

2) Change associated with related ADC 441 (reference 3.c.). Revise DOD 4000.25-2-M, 

MILSTRAP, Appendix 3 (AP3), Formats Introduction, as revised by ADC 403 (reference 3.f.) as 

shown in Enclosure 2 to add new paragraph AP3.3.5. This revision supports ADC 441 which provided

“Exception Rules to Accommodate Communication of Ammunition/Ammunition Related Quantities 

in Excess of Five Digits”, but did not specifically address revising the MILSTRAP AP3.

3) Revise Appendix AP3 for the following formats to add a new footnote at the quantity 

field to refer to new paragraph AP3.3.5. The format identified for this footnote are those MILSTRAP 

transaction DICs called out in ADC 441 for exception rules to accommodate communication of 

Ammunition/Ammunition related item quantities in excess of five digits:

a) Add footnote 3 to the following quantity fields:

App DIC Title of Transaction RP 25-29 

Field

Record Position 25-29 Instructions

AP3.1 D4_ Materiel Receipt – Procurement 

Instrument Source

Quantity Enter quantity received, preceding significant 

digits with zeros.1/2 /3

AP3.2 D6_ Materiel Receipt – Other Than 

Procurement Instrument Source

Quantity Enter quantity received, preceding significant 

digits with zeros.1/2 /3

AP3.3 D7_ Issue Quantity Enter quantity issued, preceding significant 

digits with zeros.1/2 /3

AP3.4 D8_, 

D9_

Inventory Adjustment – Increase 

or Decrease

Quantity Enter quantity issued being adjusted, 

preceding significant digits with zeros.1/2 /3

AP3.8 DAC, 

DAD

Inventory Adjustment – Dual 

(Condition/Purpose Transfer)

Quantity Enter quantity being adjusted, preceding 

significant digits with zeros.1/2 /3

AP3.9 DAS Inventory Adjustment – Dual 

(Ownership Transfer)

Quantity Enter quantity being adjusted, preceding 

significant digits with zeros.1/2 /3

AP3.10 DD_ Due-In – Procurement 

Instrument Source

Quantity Enter quantity due-in, preceding significant 

digits with zeros.1/2 /3

AP3.12 DF_ Due-In – Other Than 

Procurement Instrument Source

Quantity Enter quantity due-in, preceding significant 

digits with zeros.1/2 /3

AP3.42 DU_ Pre-Positioned Materiel Receipt 

(PMR) – Procurement Instrument 

Source

Quantity Enter quantity to be received, preceding 

significant digits with zeros.1/2 /3

AP3.43 DW_ PMR – Other Than 

Procurement Instrument Source

Quantity Enter quantity to be received, preceding 

significant digits with zeros.1/2 /3

1 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.1.

2 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.2.

3 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.5. 
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Att, ADC 444

b) Add footnote 2 to the following quantity fields:

App DIC Title of Transaction RP 25-29 

Field

Record Position 25-29 Instructions

AP3.44 DXA Materiel Receipt Follow-Up

Procurement Instrument Source

Quantity Enter quantity to be received, preceding 

significant digits with zeros.1/2

AP3.45 DXB Materiel Receipt Follow-Up 

Other Than 

Procurement Instrument Source

Quantity Enter quantity to be received, preceding 

significant digits with zeros.1/2

AP3.46 DXC Reply to Materiel Receipt 

Follow-Up

Procurement Instrument Source

Quantity Enter quantity to be received, preceding 

significant digits with zeros.1/2

AP3.47 DXD Reply to Materiel Receipt 

Follow-Up Other Than 

Procurement Instrument Source

Quantity Enter quantity to be received, preceding 

significant digits with zeros.1/2

1 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.1.

2 See Appendix AP3 - Formats Introduction, Paragraph AP3.3.5.

4) Revise DLMS Supplements 846I as follows:

Item 

#

Location Revision to 

846I, Asset Status Inquiry/Report

Reason

1. DLMS 

Introductory 

Note

Added ADC 444 to DLMS Introductory note 6.

- ADC 444, Revise Asset Status Report Transactions, DLMS 846I and 

MILSTRAP DZA, to Document Ammunition Systems Use by 

Agreement of Nine Digit Quantity On-Hand (Supply/MILSTRAP)

To identify 

DLMS changes 

included in the 

DS.

2. 2/DTM01/100 Add DLMS Note 5 to existing qualifier ‘600 – As Of’:

AS Of

DLMS Note:

1. Use for asset status reports to identify the date associated with the 

inventory information (date transaction was prepared). Express this date 

in Universal Time Coordinate.

2. Used between the Army and DLA to determine the most current asset 

posture for assets stored under DLA/SMS ownership when more than one 

asset report is received within the same cycle.

3. Navy uses this date intra-Navy to determine the most current asset 

posture when more than one asset report is received within the same 

cycle. This equates to intra-Navy prescribed data in MILSTRAP DZA 

multiuse field, rp 73-75. Refer to ADC 355.

4. Used to support DLA industrial activity support agreement.

5. Ammunition and ammunition related transactions use this 

date to determine the most current asset posture when more

than one asset report is received within the same cycle. This 

equates to Ammunition transaction prescribed data in 

MILSTRAP DZA multiuse field, rp 73-75. Refer to ADC 444.

To extend the 

existing logic to 

include all 

ammunition 

transactions
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Att, ADC 444

Item 

#

Location Revision to 

846I, Asset Status Inquiry/Report

Reason

3. 2/QTY02/320 Modify existing DLMS note 1 and add note 2:

DLMS Note:

1. A field size exceeding 6 positions for QTY01 qualifiers 17, BA, XU, 

XV, and XY (eight positions for FSG 13 ammunition, except as noted 

below for qualifier 17); and 5 positions for QTY01 qualifier BQ 

(seven positions for FSG 13), may not be received or understood by 

recipients automated processing system. See introductory DLMS note 4d.

2. For FSG 13 and FSC 1410, 1420, 1427, 1440, 5330, 5865, 6810, 

or 8140 ammunition and ammunition related materials, qualifier 17 

(on-hand), 9 positions may be used per ammunition system trading 

partner agreements (refer to ADC 444).

Identifies 

ammunition onhand quantity 

exception 

identified in this 

change. 

5) Revise DAAS Mappings for 846I as follows:

Field Legend DLSS

Position

Conditions Revision to

DZA Mapping

846I

Position/Loop

Quantity on 

Hand

25 – 30 QTY01/17 (on-hand)

If Position 1-2 of 

LIN05=13 OR

If Position 1-4 of LIN05= 

1410, 1420, 1427, 1440, 5330, 

5865, 6810, or 8140, when 

LIN04=FS 

AND If RP7=9

RP25-30 = Position 

1–6 of QTY02

ELSE

RP 25-30 = QTY02

2/QTY/320

Quantity

Overflow

52 – 54 QTY01/17 (on-hand)

If Position 1-2 of 

LIN05=13 OR

If Position 1-4 of LIN05= 

1410, 1420, 1427, 1440, 5330, 

5865, 6810, or 8140, when 

LIN04=FS 

AND If RP7=9

RP52-54 = Position

7–9 of QTY02

2/QTY/320

Card

Overflow

7 QTY01/17 (on-hand)

If Position 1-2 of 

LIN05=13 OR

If Position 1-4 of LIN05= 

1410, 1420, 1427, 1440, 5330, 

5865, 6810, or 8140, when 

LIN04=FS 

AND If QTY02 >

99,9999

Constant 9

Routing Identifier 

(FROM)

67 – 69 Where N101 = SB

N103 = M4

If Position 1-2 of 

LIN05=13 OR

If Position 1-4 of LIN05= 

RP 67-69 = N104 2/N1/450
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Att, ADC 444

Field Legend DLSS

Position

Conditions Revision to

DZA Mapping

846I

Position/Loop

1410, 1420, 1427, 1440, 5330, 

5865, 6810, or 8140 AND

If N104/080 = B14 where

N101=Z4

N103=M4

N106=FR

Date

(Transaction 

Preparation)

73 – 75 If DTM01 = 600

If Position 1-2 of 

LIN05=13 OR

If Position 1-4 of LIN05= 

1410, 1420, 1427, 1440, 5330, 

5865, 6810, or 8140, when 

LIN04=FS 

DTM02 = RP73-75 2/DTM/100

c. Proposed transaction flow: This is applicable only for transactions from LMP to CAS, 

OIS-M and OIS-W for Ammunition for the RICs identified above.

d. Alternatives: Systems migrating to DLMS would be required to continue to follow the 

limitations and processes of the Legacy DLSS processes.

6. REASON FOR CHANGE: Documents existing ammunition system requirement for 

MILSTRAP DIC DZA and incorporates it in DLMS and MILSTRAP to support the Ammunition 

system processing between the Army and Air Force, Marine Corps and Navy.

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages. 

1) Supports DLMS migration efforts across DOD to be able to accurately communicate 

with non-DLMS systems while allowing the DLMS systems to reduce the number of transactions 

and more fully align with DLMS capabilities. If this change were not implemented, the other 

alternative would be for major revisions to an interfaces in LMP, and revisions to Legacy systems, 

which would require an as yet unknown time and cost.

2) Complies with the MILSTRAP Chapter 8 requirement that DOD Components must 

identify to DLA Logistics Management Standards office any Component-prescribed data in DIC DZA 

that will be required in the Component’s modernized system using the DLMS transactions.

b. Disadvantages: Changes to DLA Transaction Services maps. Increased processing logic 

required for DLA Transaction Services to perform quantity conversions. This process deviates from 

standards documented procedures, but the DLMS changes included in this document, if adopted,

would align the process with the regulations.

8. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW DEVELOPMENT: 

a. Trading partner systems are either DLMS compliant for the affected transactions, or 

already are configured to accept the DLSS (MILSTRAP) DIC DZA in the format specified in this 

change.
9 of 12

Att, ADC 444

b. DLMS compliant systems identified in this change for ammunition shall be required to 

support larger quantities in accordance with DLMS Supplement 846I. 

c. PDC 466 staffing revealed that identification of ammunition by FSG 13 was not all 

inclusive and was revised to also include Federal Supply Class (FSC) 1410, 1420, 1427, 1440, 

5330, 5865, 6810, or 8140. As requirements evolve, it may be necessary to expand the criteria 

to allow additional ammunition items to fall under the processing procedures defined in this 

change. PDC STAFFING NOTE: Component comments may be submitted for inclusion of 

non-FSG 13 ammunition items identified during staffing. COMMENTS TO THE PDC WERE 

RECEIVED TO ADD ADDITIONAL FSCs. REFER TO PDC COMMENT TABLE AT Encl 2,

ROW 6.

d. Additional ammunition system trading partners may be identified subsequent to 

implementation of this process. The Army lead will be responsible for ensuring that DLA 

Transaction Services and DLA Logistics Management Standards office are notified so that updates 

may be made to the conversion processing criteria. Re-coordination using the proposed DLMS 

change process will not be required to apply these rules to additional ammunition trading partners. 

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Implementation of mapping 

changes by DLA Transaction Services is requested as soon a possible to ensure ammunition 

inventory accountability is maintained throughout the Joint Services. No changes to other systems 

are required.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Army estimates that this will save the Army 

approximately 2,070 hours of research annually. This equates to 1 Full Time Equivalent (FTE), and 

is estimated at $68,310 annually, with approximately .2 FTE for each the Air Force, Marine Corps 

and Navy, and .4 FTE for Joint Munitions and Lethality Command to perform the research and 

corrections.

11. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: Documents use of 9-position quantity field for FSG 13 

and FSC 1410, 1420, 1427, 1440, 5330, 5865, 6810, or 8140 ammunition in the Asset Status 

transaction per existing ammunition system trading partner agreements.

c. Automated Information Systems (AIS):

1) DLA Transaction Services: DLA Transaction Services DLMS to DLSS mapping 

changes are required for MILSTRAP/DLSS DIC DZA to DLMS 846I.

2) Service systems: No impact to Service systems is anticipated, as the systems that 

would be in receipt of Asset Status Transactions for ammunition, as identified in the mapping logic 

for this PDC, are already capable of handling the modified mapping.

3) DLA: No impact to DLA systems is anticipated, as the mapping logic in this PDC is 

specific to the identified Service Ammunition systems. 
10 of 12

Att, ADC 444

d. Publications: 

1) MILSTRAP: Revise DOD MILSTRAP Appendix AP3.56 DZA, Appendix 3 

Introduction, and Chapter 9, as shown at Enclosures 1, 2, and 3, respectively.

2) DLMS: Revise DLMS 846I Assets Status transaction as indicated in this change.

12. PDC 466 RESPONSES AND DISPOSITION:

Originator PDC 466 Response/Comment Disposition

1. Army Concur without comments Noted.

2. Air Force Concur without comments Noted.

3. Marine Corps Concur with comments:

1. General

a. The majority of the document is 

complete and correct. However, there 

are several areas that could be 

detrimental to the Marine Corps if the 

PDC is enacted as written without major 

changes to internal OIS-M processing 

and changes to the SMCA processes and 

procedures.

4. Marine Corps 2. Paragraph 5.a.1

a. Recommend that additional RICs 

be added to the ‘RIC From’ list (para 

5.a.1.b.1) to include all of the LMP 

storage activities:

i. A0W – Tobyhanna Army Depot

ii. A5R – Blue Grass Army Depot

iii. BA9 – Pine Bluff Munitions 

Center

iv. BB1 – Holston Army Ammunition 

Plant

v. BB2 – Crane Ammunition Depot

vi. BC2 – McAlester Ammunition 

Plant

vii. BD2 – Hawthorne Ammunition 

Depot

viii. BKD – Letterkenny Munitions 

Cent

ix. BRD – Red River Munitions 

Center

x. BTD – Tooele Army Depot

xi. B13 – Iowa Army Ammunition 

Plant

xii. B38 – Lake City Army 

Ammunition Plant

xiii. B47 – Blue Grass Ammunition 

Depot

 xiv.B51 – Milan Army Ammunition 

Plant

2.a. Concur. Added the RI 

Codes to the appropriate 

sections, and identified that 

this is the Storage RI Code, 

not the ICP RI Code as 

currently identified in the 

MILSTRAP manual for the 

DZA format.
11 of 12

Att, ADC 444

Originator PDC 466 Response/Comment Disposition

5. Marine Corps b. Justification – For asset status 

transaction (pre-LMP and current DZA 

mitigation) the RIC From is the RIC of 

the storage activity that is reporting the 

status of the material they physically 

have on hand and not the SMCA ICP 

(B14).

i. If approved as written two 

outcomes are possible:

1. DZAs for non-SMCA managed 

items would not be received

2. DZAs would be from B14 and 

would not have a means to identify 

which storage activity has the assets.

ii. For ammunition, the RIC From 

should be the same as the Location 

Reconciliation (DIC = DZH).

2.b. Addressed under 

comment 2.a. above.

6. Marine Corps

continued

3. Paragraph 8.c (Staffing Note)

a. Add the following non-FSG 

Federal Supply Classes:

i. 1410 – Guided Missiles

ii. 1420 – Guided Missile 

Components

iii. 1427 - Guided Missile 

Subsystems

iv. 1440 – Launchers, Guided

Missiles

v. 8140 – Ammunition and Nuclear 

Ordnance Boxes, Packages, and 

Special Containers

3.a. Army Originator 

Response: Concur. Added the 

identified FSCs to the logic 

where applicable. Following 

comments received from the 

USN under PDC 467 

requested the addition of FSC 

5330, 5865, and 6810 which is 

included here for consistency. 

USMC and USAF were polled 

for the acceptability of inclusion 

of these FSCs and raised no 

objections.

Note that the initial request 

from the USN indicated GSC 

6818, which was later 

determined to be inaccurate. 

The appropriate FSC of 6810 

has been replaced throughout 

this document.

7. Marine Corps 4. Enclosure to PDC 466

a. Recommend adding text or 

footnote as follows to support entry of 

RIC From in rp 67-69 of the ICP 

preparing the transaction

i. For ammunition items, enter the 

RIC of the storage activity preparing 

the transaction as a footnote.

ii. Justification – see paragraph 2.b 

above.

4.a. Concur. Added to the DZH 

mapping in the enclosure. 

MILSTRAP DZA format also 

updated accordingly to 

document this.
12 of 12

Att, ADC 444

Originator PDC 466 Response/Comment Disposition

8. Marine Corps 5. Marine Corps required review of this 

proposed DLMS change (PDC) prior to 

finalization as an approved DLMS

change (ADC).

5. DLA Logistics Management 

Standards office provided

USMC a copy of the draft ADC

on 10/27/2011.

USMC provided concurrence

without comment on 12/1/2011.

9. DLA DLA concurs, no system impact 

identified. Some comments below from 

the Inventory Management side:

-- For consistency, recommend 

"Document Identifier Code" be referred 

to as either "DIC" or "DI Code" 

throughout the document. For example, 

on page 2 of 7, "DZA" is referred to as 

"DIC DZA" in 4.a. on the first line; "DI 

DZ_" and "DI Code DZA" in 4.c. on the 

third line; and "DI CODE DZA" on page

6., 2nd line from the top of the page.

- Page 3, 5.a.1)(c)(2): Change 

"Ogden/Warner Robbins" to

"Ogden/Warner Robins"

- Is there any cost estimate associated 

with the 2,070 hours saved by the

Army? May be good info to add to 

paragraph 10 of the PDC.

DIC used.

Change made.

At paragraph 10 in this ADC, 

Army converted the Hours to 

Full Time Equivalent (FTE), 

and assigned the appropriate 

costs.

10. USTRANSCOM Abstain. Noted.

11. DLA Logistics 

Management 

Standards

Question to Army originator on ADC 

441 and ADC 444:

ADC 441 did not update the 

MILSTRAP AP3 introduction for 

exception rules as it did the MILSTRIP

AP3 Introduction. Was it left out by 

intent, or should MILSTRAP be updated 

also? 

Army Originator Response:

MILSTRAP should also be 

updated to reflect the changes. 

Changes are incorporated on 

page 5.

12. Army LMP and 

DLA Logistics

Management 

Standards Office

Army LMP has been engaged 

with the DLMS office to 

address comments throughout 

the staffing of this PDC, and 

believes that all concerns have 

been addressed.

Enclosures
DLM 4000.25-2, XXXXX 2011

APPENDIX 3.56

Enclosure 1, ADC 444

AP3.56-1

ENCLSOURE 1 TO ADC 444

Revise AP3.56, DIC DZA, as revised by ADCs 250; 

Changes addressed in PDC 466 are shown by bold, italicized text.

Additional changes, NOT addressed in PDC 466, are shown by yellow highlighted, bold, italicized text.

AP3.56. APPENDIX 3.56

ASSET STATUS

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DIC DZA.

Routing Identifier (TO) 4-6 Enter RIC of the ICP to which this transaction is being 

forwarded.

Card Overflow 7 Enter codes A through Z (Except I and O) when any 

quantity exceeds the number of digits allotted.

For ammunition and ammunition related items in 

Federal Supply Group (FSG) 13, and Federal Supply 

Class (FSC) 1410, 1420, 1427, 1440, 5330, 5865, 6810,

or 8140 by trading partner agreement, enter code ‘9’ 

and enter the 7th, 8th and 9th position of the "onhand" quantity in rp 52-54, prefixing significant digits 

with zeros1.

Stock or Part Number 8-22 Enter stock or part number of item reported.

Unit of Issue 23-24 Enter UI of item.

Quantity (On hand) 25-30 Enter quantity of the item on hand, preceding 

significant digits with zeros. For FSG 13 and FSC 

1410, 1420, 1427, 1440, 5330, 5865, 6810, or 8140

ammunition and ammunition related items, when 

‘9’ is entered in rp 7, follow guidance at rp 7.

Quantity (Due-In) 31-36 Enter quantity of the item due-in, preceding significant 

digits with zeros.

Quantity (Backordered) 37-41 Enter quantity of the item on backorder, preceding 

significant digits with zeros.

 1 Refer to ADC 444.
DLM 4000.25-2, XXXXX 2011

APPENDIX 3.56

Enclosure 1, ADC 444

AP3.56-2

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Multi-use 42-66 When used between Components, leave blank. 

When used within a Component, enter data 

prescribed by that Component.

For Army, the following data is entered in rp 43-64 of the multi-use field2.

Quantity (Requirements 

Objective

43-48 Army enters requirements objective established for 

purpose code in rp 70.

Quantity (Safety Level) 49-54 Army enters quantity that reflects the safety level 

requirement, except for ammunition and 

ammunition related FSG 13 and FSC 1410, 1420, 

1427, 1440, 5330, 5865, 6810, or 8140 as noted for 

rp 52-54 below.

Routing Identifier 

(Storage Activity)

58-60 Army enters code of storage activity at which item 

is stored if different from activity preparing this 

transaction (FROM RI Code, rp 67-69).

Date (Transaction 

Preparation)

61-64 Army enters Julian date of asset status (date on 

which transaction was prepared).

For ammunition and ammunition related FSG 13 and FSC 1410, 1420, 1427, 1440, 5330, 5865, 

6810, or 8140, the following data is entered in rp 52-54 of the multi-use field.

Quantity Overflow 52-54 For ammunition and ammunition related items in 

Federal Supply Group 13 and Federal Supply 

Classes 1410, 1420, 1427, 1440, 5330, 5865, 6810, 

and 8140, when ‘9’ is entered in rp 7, enter the 

first through sixth positions of the on hand 

quantity in rp 25 – 30, and the seventh through 

ninth positions in rp 52 – 54, preceding significant 

digits with zeroes. For example for a quantity of 

98,765,432, enter 765432 in rp 25 – 30 and enter 

098 in rp 52-543.

 2 Refer to ADC 250.

3 Refer to ADC 444
DLM 4000.25-2, XXXXX 2011

APPENDIX 3.56

Enclosure 1, ADC 444

AP3.56-3

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Routing Identifier 

(FROM)

67-69 Enter RI code of the ICP preparing the transaction.4

For ammunition and ammunition related items in 

FSG 13 and FSC 1410, 1420, 1427, 1440, 5330, 5865, 

6810, and 8140, enter the RI code of the Storage 

Activity preparing the transaction3.

Ownership/Purpose 70 When used between Components, enter ownership code 

of the item. When used within a Component, enter 

purpose code of the item.

Supply Condition 71 Enter supply condition code of the item.

Multiuse 72-80 For intra-Component use, enter data prescribed by the 

Component. For inter-Component use, leave blank.

The following DoD Component data is identified for rp 72-77 multiuse field:

Time 72-77 Army enters time of transaction preparation in 

HHMMSS Format expressed in universal time 

coordinate. Refer to ADC 250.

Date (Transaction 

Preparation)

73-75 Navy, and ammunition systems, enter transaction 

preparation date. Navy, and ammunition ICPs, use this 

date to determine the most current asset posture when 

more than one asset report is received within the same 

cycle. Refer to ADC 355 and ADC 444.

 4 For Army/DLA interface, based upon mutual agreement, a DLA storage activity may prepare the DZA on behalf 

of the DLA ICP. The DLA ICP RI Code SMS appears in rp 67-69. (Refer to ADC 250.)
Enclosure 2, ADC 444

AP3 Formats Introduction

Enclosure 2 to ADC 444

Revision to MILSTRAP Appendix 3 (AP3) Formats Introduction (as revised by ADC 403) for

Consistency with Related ADC 441, Exception Rules to Accommodate Communication of 

Ammunition/Ammunition Related Quantities in Excess of Five Digits (MILSTRIP/MILSTRAP)

AP3. APPENDIX 3

FORMATS INTRODUCTION

Revise AP3 , paragraph AP3.3.2 as shown in red, bold, italics. Adds new 

paragraph AP3.3.5

AP3.1. General. The AP3 series appendices prescribe the alignment and data 

entries for the MILSTRAP formats.

AP3.2. Formats. MILSTRAP formats are described in appendices AP3.1 through 

AP3.68.

AP3.3. Special Explanation/Instruction. To prevent repeating lengthy and 

repetitious footnotes, explanations, and instructions, the following are provided for 

reference purposes and will shall be referred to in the applicable formats:

AP3.3.1. For ammunition and ammunition related items in Federal Supply 

Group 13, and Federal Supply Classes 1410, 1420, 1427, 1440, 5330, 5865, 6810

or 8140, quantities exceeding 99,999 may be expressed in thousands by placing an 

M in record position 29. Example: A quantity of 1,950,000 would be expressed as 

1950M (1950 in record positions 25-28 and an M in record position 29). Quantities 

not evenly divisible by thousands will shall require two transactions. The first 

transaction will shall reflect the rounded thousands using the M modifier and the 

second transaction will shall reflect the residual quantity: e.g., for a quantity of 

100,001, the first document will shall reflect a quantity of 0100M and the second 

document will shall reflect a quantity of 00001.

AP3.3.2. When reversal or cancellation of the original transaction is required, 

enter a reversal indicator in record position 25. Chapter 9 provides a list of the 

MILSTRAP transactions that are authorized for reversal.

AP3.3.2.1. MILSTRAP Transactions authorized for reversal. The following 

MILSTRAP transactions are authorized for reversal (the DLMS Supplements for the 

corresponding functionality are also authorized for reversal): [STAFFING NOTE: THIS 

SECTION/TABLE WAS MOVED TO CHAPTER 9 CONSISTENT WITH AMCL 13 

(reference 1.g., under development]

AP3.3.2.1. Reversal Indicator. In punched-card transactions, the reversal 

indicator was an eleven-zone over punch of the quantity digit in record position 25 of the 

quantity to be reversed. In non punched-card MILSTRAP 80 record position transactions, 

the reversal indicator is the Extended Binary Coded Decimal Interchange Code (EBCDIC) 

or American Standard Code for Information Interchange (ASCII) equivalent of the 
Enclosure 2, ADC 444

AP3 Formats Introduction

punched-card entry, which is also entered in record position 25 of the reversal quantity for 

the 80 record position MILSTRAP transactions. NOTE: Transaction reversal under DLMS 

is accomplished with a negative sign in front of the quantity, accordingly the MILSTRAP 

reversal indicator as described below does not apply in DLMS. The EBCDIC reversal 

indicators are a minus sign for a blank entry, a } (closing brace) for an entry of zero, or an 

alphabetic J through R for an entry of 1 through 9 respectively. Since significant digits are 

to be preceded by zeros, the blank and minus sign indicators in record position 25 are 

actually invalid entries and are mentioned only to cover all possibilities. The punched 

card and EBCDIC reversal indicators are as follows:

QUANTITY 

ENTRY

RECORD POSITION 25 

PUNCHED-CARD

TRANSACTION ENTRY

RECORD POSITION 25 

EBCDIC REVERSAL

EBCDIC REVERSAL 

QUANTITY ENTRY

1 11-zone and blank - (MINUS) - 1

00001 11-zone and 0 (zero) } }0001

10001 11-zone and 1 J J0001

20001 11-zone and 2 K K0001

39999 11-zone and 3 L L9999

42180 11-zone and 4 M M2180

57832 11-zone and 5 N N7832

60000 11-zone and 6 O O0000

78364 11-zone and 7 P P8364

80000 11-zone and 8 Q Q0000

99999 11-zone and 9 R R9999

AP3.3.2.2. For ammunition, an M-modifier may be entered in record position 

29 of the quantity field to denote thousands. In such cases, the quantity and reversal 

indicators would appear as shown in the following example for a reversal quantity of 800000:

QUANTITY

ENTRY

RECORD POSITION 25 

PUNCHED-CARD

TRANSACTION ENTRY

RECORD POSITION 

25 EBCDIC 

REVERSAL

CHARACTER

EBCDIC 

REVERSAL 

QUANTITY 

ENTRY

0800M 11-zone and 0 (zero) } }800M

AP3.3.3. When all data elements, other than quantity, are identical and the 

quantity due-in or being adjusted exceeds 99,999 or 9999M (M-Modifier thousands -

and residual quantities are for ammunition); or when all data elements are the same, 

except the condition of materiel, for materiel being received or being adjusted; 

assign consecutive suffix codes in record position 44 beginning with alpha code A in 

the initial transaction; otherwise, leave blank. 
Enclosure 2, ADC 444

AP3 Formats Introduction

AP3.3.4. Date Indicator is a three-position field used to identify the year and 

month (e.g., 305 is year 2003, month of May). Date indicators refer to the last day of 

the month unless otherwise noted in the transaction. The Date Indicators in Special 

Program Requirement (SPR) transactions refer to the first day of the month as noted 

in the formats.

AP3.3.5. Exception Rule Available for Communicating Larger Quantities in 

Identified Transactions. For ammunition and ammunition related items in Federal 

Supply Group 13, and Federal Supply Classes 1410, 1420, 1427, 1440, 5330, 5865, 

6810 or 8140, exception rule for ammunition and ammunition related items: By 

trading partner agreement and by coordination with DLA Transaction Services, an 

exception rule is available for communicating larger quantities in identified 

transactions. This rule is only applicable when the initiating system is Defense 

Logistics Management System (DLMS) compliant (and supports larger quantities), 

and the receiving system is using legacy MILSTRAP. Under this rule, when the 

quantity exceeds 99,999, the DLA Transaction Services transaction conversion from 

DLMS to legacy format shall transmit the initial quantity using the standard 

configuration using the qualifier “M” in rp 29 to represent thousands, per paragraph 

AP3.3.1. The residual quantity from the DLMS transaction shall be transmitted 

separately using the original document number and original/blank suffix code. The 

legacy trading partner system shall be responsible for accumulating the quantities 

transmitted separately (rather than superseding or rejecting as duplicate 

transactions). Refer to ADC 441, Exception Rules to Accommodate Communication 

of Ammunition/Ammunition Related Quantities in Excess of Five Digits.

AP3.4. General Guidance for Quantity, Day, and Date Entries

AP3.4.1. Quantity. Unless otherwise stated in the format explanation and 

instructions, quantity fields must be completely filled. If the quantity being entered 

does not fill the prescribed number of positions, right justify the entry and precede the 

significant digits with zeroes. For instance, a quantity of 55 would be entered in record 

positions 25-29 as 00055.

AP3.4.2. Day. The term Julian day is not recognized for data element 

terminology. Accordingly, all instructions covering the entry of a 3-digit day refer to 

the ordinal day of the calendar year. For instance, 25 February will shall be entered 

as 056 and 14 July would be entered as 195 or 196 in a leap year.

AP3.4.3. Date. Date entries of four positions, unless otherwise specified, 

consist of the last position of the calendar year and the 3-digit ordinal day of the 

calendar year. For instance, 25 February 2003 would be entered as 3056.
Enclosure 3, ADC 444

Page 1 of 2

ENCLOSURE 3 TO ADC 444

Administrative Update to Chapter 9

Revise DOD 4000.25-2-M, MILSTRAP Chapter 9, as being revised by Approved MILSTRAP 

Change Letter (AMCL) 13. AMCL 13 changes the title of Chapter 9 to read: “REJECTION,

ROUTING, AND REVERSAL OF TRANSACTIONS”, and revise the chapter to add a new 

section C9.4 (changes are identified by red bold italics):

"C9.4. TRANSACTION REVERSAL1

C9.4.1 RESERVED. (Will be addressed by Approved MILSTRAP Change Letter (AMCL) 13.)

C9.4.2. RESERVED. (Will be addressed by AMCL 13.)

C9.4.3. RESERVED. (Will be addressed by AMCL 13.)

C9.4.4. MILSTRAP transactions authorized for reversal. The following MILSTRAP 

transactions are authorized for reversal (the DLMS Supplements (DS) for the corresponding 

functionality are also authorized for reversal): [STAFFING NOTE: This existing table was 

moved from the MILSTRAP AP3 Formats Introduction, to the chapter 9 Transaction 

Reversal section.]

Table C9.T1 MILSTRAP Transactions Authorized for Reversal

Appendix DIC Corresponding 

DS

Title of Transaction Authorized for Reversal

AP3.1 D4_ 527R Receipt Materiel Receipt – Procurement Instrument Source

AP3.2 D6_ 527R Receipt Materiel Receipt – Other Than Procurement Instrument 

Source

AP3.3 D7_ 867I Issue Issue

AP3.4 D8_, D9_ 947I Inventory 

Adjustment

Adjustment – Increase or Decrease

AP3.5 D8E,D8F,

D9E,D9F

947I Inventory 

Adjustment

Inventory Adjustment – Increase or Decrease 

(Logistics Transfer/Capitalization/Decapitalization)

AP3.6 D8S,D9S 947I Inventory 

Adjustment

Inventory Adjustment – Increase or Decrease 

(Ownership Transfer)

AP3.7 DA1,DA2 846F Ammunition 

Freeze/Unfreeze

Single Managed Conventional Ammunition 

Freeze/Unfreeze Action

AP3.8 DAC, 

DAD

947I Inventory 

Adjustment

Inventory Adjustment – Dual (Condition/Purpose 

Transfer)

 1

Refer to AMCL 13, Partial Reversal of Select MILSTRAP/DLMS Transactions. 
Enclosure 3, ADC 444

Page 2 of 2

Appendix DIC Corresponding 

DS

Title of Transaction Authorized for Reversal

AP3.9 DAS 947I Inventory 

Adjustment

Inventory Adjustment – Dual (Ownership Transfer)

AP3.10 DD_ 527D Due-In Due-In – Procurement Instrument Source 

AP3.11 DEE,

DEF

846D Logistics 

Reassignment 

Transfer and 

Decapitalization

Logistics Transfer/Decapitalization

AP3.12 DF_ 527D Due-In Due-In – Other Than Procurement Instrument Source

AP3.13 DG_ NA Backorder

AP3.14 DHA 867D Demand Demand

AP3.42 DU_ 527D PMR Pre-Positioned Materiel Receipt (PMR) – Procurement 

Instrument Source

AP3.43 DW_ 527D PMR PMR – Other Than Procurement Instrument Source

AP3.58 DZC 846S Logistics 

Reassignment 

Storage Info Order

Logistics Reassignment Storage Information

AP3.59 DZD 846S Logistics 

Reassignment 

Storage Info Reply

Logistics Reassignment Storage Information Reply