OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 

3500 DEFENSE PENTAGON 

WASHINGTON, DC 20301-3500 

 

 

 

SUSTAINMENT 

 

MEMORANDUM FOR DOD SUPPLY DISCREPANCY REPORTING PROCESS

REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1377C, Transmitting 

Storage Quality Control Reports Update to DLMS 842 A/W DLMS Notes in Supply 

Discrepancy Report Transmission

The attached Approved Defense Logistics Management Standards Change (ADC), as 

outlined in the attachment, is approved for implementation.

Addressees may direct questions to Ben Breen e-mail: Benjamin.Breen@dla.mil. Others 

must contact their designated Process Review Committee representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

METHOD.LEIGH Digitally signed by METHOD.LEIGH.E.1098529302

.E.1098529302 Date: 2021.11.09 16:13:31 -05'00'

Leigh E. Method, SES

Deputy Assistant Secretary of Defense for 

Logistics

Attachment:

As stated

cc: 

OUSD(C) 

DLA J6DS
Attachment ADC 1377C

Page 1

ADC 1377C

Transmitting Storage Quality Control Reports (SQCRs) Update to DLMS 842 

A/W DLMS Notes in Supply Discrepancy Report (SDR) Transmission

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Mr. Ben Breen, 

Defense Enterprise Data Standards Office (DEDSO) SDR Administrator, e-mail:

Benjamin.breen@dla.mil.

2. REFERENCES:

a. ADC 1377 Transmitting Storage Quality Control Reports (SQCRs) Using DLMS 842 

A/R and A/W Supply Discrepancy Report (SDR) Transmission October 1, 2020

b. ADC 1377A Addendum to ADC 1377 Transmitting SQCRs Using DLMS 842 A/R 

and A/W SDR Transmission February 1, 2021

c. ADC 1377B Administrative Addendum to ADC 1377A Transmitting Storage Quality 

Control Reports (SQCRs) Update to DLMS 842 A/W DLMS Notes Supply Discrepancy Report 

(SDR) Transmission April 9, 2021

d. DLM, Defense Logistics Enterprise Standards, Volume 2, Chapter 17 Supply 

Discrepancy Reporting

3. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change adds a sequence number to 

2/3400/NCA01 in the 842 A/W SDR Document Type Code 5 SQCR and expands the field 

length for SDR narrative comments to 800 characters for all document type codes to 

accommodate both SDR and SQCR disposition instructions and remarks. (Reference 2.a., 2.b., 

and 2.c.)

b. Background: ADC 1377 established the initial intent and transition of the SQCR 

transactions (DLMS 842SQ/SR) and process over to the SDR transaction exchange, DLMS 

842A/W SDR and 842A/R SDR Reply. This change and all other changes related to the SQCR 

to SDR exchange transition, are planned to coincide with the initial DLA Distribution 

Warehouse Management System (WMS) timeline with the initial implementation and launch 

scheduled for the FY21. DLA Distribution Standard System (DSS) will continue to support the 

current DLA warehousing SQCR process until such a time when the DLA WMS is fully 

implemented across all DLA Distribution Centers (reference 2.a.).

c. Approved Change in Detail: This change will update DLMS IC 842A/W 

SDR/SQCR data in the existing DLMS 842A/W SDR transactions as follows.

(1) Opens data element NCA01 (“Assigned ID”) with new note as shown in the

enclosure.
Attachment ADC 1377C

Page 2

(2) Expand the SDR report narrative comments field length to 800 characters for 

all SDR type codes to accommodate both SDR and SQCR disposition instructions and remarks 

as shown in the enclosure.

d. Revisions to DLM: None.

e. Approved Transaction Flow: As DLA Distribution sites migrate to WMS, these 

storage sites will transmit the SQCR using the 842A/W and 842A/R transactions. DLA 

Distribution will continue the legacy practice of emailing SQCRs for Services at sites still using 

DSS and continue to send the 842S/Q to DLA EBS.

f. Alternatives: None.

g. REASON FOR CHANGE: This change continues to expand upon the requirements 

to transition the SQCR to using the DLMS SDR transaction.

4. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Eliminates an outdated, manual process and will implement an efficient 

systemic process to exchange SQCRs and incorporate DoD Component systems into the SQCR 

exchange.

b. Disadvantages: None

5. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: WebSDR will not edit SDR Document Type Code 5 transactions to ensure 

the proper discrepancy and reply codes are used. These edits should be implemented in WMS 

and the SDR system providing the replies.

6. ADDITIONAL COMMENTS TO CONSIDER: None

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: None

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: The estimated timeline 

will be very aggressive as the implementation begins, and will be done in phases. The initial 

plan will begin with DLA Distribution Center, Corpus Christi, with a deployment date estimated 

for November 2021. Therefore, implementation of these administrative changes will be upon 

approval of this change.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: The cost savings for less customization in WMS 

cannot be quantified at this time. Furthermore, trying to quantify the manual effort for the 

Services and DLA Distribution to process SQCRs and replies via e-mail is not feasible at this 

time.
Attachment ADC 1377C

Page 3

10. IMPACT:

a. New/Changes to Data Elements: Refer to the Enclosure.

b. Automated Information Systems (AIS):

(1) All systems exchanging 842A/W Document Type Code 5 SQCR will need to 

be able to consume and process the addition of the NCA01 data element.

(2) All SDR receiving systems must be able to consume up to 800 characters in 

the NTE02 352 description field.

(3) Product Deficiency Reporting and Evaluation Program (PDREP), GSA 

Vision, DLA Distribution Standard System (DSS), Army Logistics Modernization Program 

(LMP), Air Force Security Assistance and Cooperation (AFSAC), Air Force Wholesale DO35K, 

Air Force Integrated Logistics System Supply (ILS-S) and DLA Enterprise Business System 

(EBS) SDR systems must be updated to reflect the enhancements associated with this change as 

applicable.

c. Defense Automatic Addressing System (DAAS): DAAS will need to configure 

WebSDR to incorporate the changes outlined in this document upon approval.

d. Non-DLM Publications: Components will need to update internal operating 

procedures.
Enclosure, ADC 1377C

Page 1

Enclosure

Revise DLMS 842A/W Standard Supply Discrepancy Report (SDR), Follow-up, Correction, 

Cancellation, & Reconsideration Request as shown:

Additions are identified by bold italics and deletions by single strikethrough text

# Location Revisions to DLMS 842A/W

Standard Supply Discrepancy Report (SDR), Follow-up, 

Correction, Cancellation, & Reconsideration Request

Reason

1 DLMS

Introductory 

Notes

Add ADC 1377C to DLMS Introductory Note:

- ADC 1377C, Administrative Addendum to ADC 1377A 

Transmitting Storage Quality Control Reports (SQCRs) 

Update to DLMS 842 A/W DLMS Notes in Supply 

Discrepancy Report (SDR) Transmission (SQCR/SDR)

Identifies IC 

changes identified 

under ADC 1377C

2 2/NTE02/2400 Update the DLMS Note 1 for data element NTE02 to expand

the field length to 800 characters:

DLMS Note: 1. Use multiple repetitions of NTE, with up to 80 

positions for each line. WebSDR maximum field for note = 

500 800.

Expands character 

limit to data field to 

accommodate all 

SDR document type 

narrative comments.

3 2/NCA01/3400 Open data element NCA01 (“Assigned ID”) and add a DLMS

Note:

DLMS Note: In the first 2/NCA/3400 loop iteration, cite 

numeric 1. In each subsequent loop iteration, increase 

incrementally by 1. Refer to ADC 1377C.

Add data element 

for SQCR.