DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 02, 2017 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1227, 

Update DLMS 832N Catalog Data Support Transaction to Add Catalog Data 

Elements for Air Force Contractor Inventory Control Point (CICP) Use under 

Government-Furnished Property-Accountability (GFP-A) Capability Initiative

(Supply)

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards (DLMS), for implementation. The Enterprise Business Standards 

Office will post the updated DLMS Implementation Convention (IC) to the Web at 

www.dlmso.dla.mil/elibrary/TransFormats/140_997.asp, within 10 days from the above date. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator

and Mr. Eric Flanagan, DOD MILSTRIP Administrator (Alternate) at e-mail:

DLMSSupply@dlal.mil. Others must contact their designated Supply PRC representative 

available at www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp. 

HEIDI M. DAVEREDE

Program Manager

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)
Attachment, ADC 1227

Page 1

Attachment to ADC 1227

Update DLMS 832N Catalog Data Support Transaction to Add 

Catalog Data Elements for Air Force Contractor Inventory Control 

Point (CICP) Use under Government-Furnished PropertyAccountability (GFP-A) Capability Initiative

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. John “Jack” Dillon, HAF/A4PT; 937-904-0815; DSN: 674-

0815; or email: john.dillon.2.ctr@us.af.mil

b. Functional POC: Mr. Colquitt “Quitty” Lawrence, HAF/A4LR; 240-612-4220; 

DSN: 612-4220; or email: colquitt.lawrence.civ@mail.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: GFP accountability 

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures

b. DoDD 8190.01E, Defense Logistics Management Standards (DLMS)

c. DoDI 5000.64, Accountability and Management of DOD Equipment and Other 

Accountable Property

4. APPROVED CHANGE(S): Substantive updates subsequent to PDC staffing are highlighted 

in green.

a. Brief Overview of Change: In order to establish Air Force GFP accountability, Air 

Force CICPs are now required to share inventory accounting transactions with the Air Force 

accountable property system of record (APSR). The APSR will maintain the Air Force 

accountable property record for all Air Force-owned contractor-managed and possessed materiel. 

This change authorizes and adds data elements to the DLMS 832N Catalog Data Support 

transaction to allow Air Force CICPs to transmit catalog data pertaining to non-cataloged

property (equipment and materiel) identified by local stock number (LSN) to the GFP-A APSR

(Defense Property Accountability System (DPAS)). The APSR will maintain the Air Force 

accountable property record for all Air Force owned contractor managed and possessed property. 
Attachment, ADC 1227

Page 2

b. Background:

(1) The term CICP is used to represent a contractor that is assigned the primary 

responsibility for the materiel management of a group of items, either for a particular Military 

Service or for the Department of Defense as a whole. In addition to integrated materiel manager

(IMM) functions, a CICP may perform other logistics functions in support of a particular Military 

Service or for a particular end item (e.g. centralized computation of retail requirements levels and 

engineering tasks associated with weapon system components).

(2) For the purposes of DLMS logistics procedures, the term CICP is also used to 

identify Contractor Operated and Maintained Base Supply (COMBS) contractors whose support 

includes supply of aircraft, engine and support equipment components, materiel, and consumables 

as well as off-aircraft repair, overhaul, and replenishment. COMBS contractors are responsible for 

having parts on hand to perform off-aircraft maintenance and for repairing the turned in parts. 

COMBS contractors perform both wholesale and retail functions.

(3) CICPs, including COMBS contractors, are required to maintain and report 

accountability for Air Force owned contractor-managed and possessed property. However, Air 

Force GFP accountability is incomplete because the Air Force is unable to track end-to-end, 

logistics and financial transactions, provide total asset visibility, and report materiel inventory 

values in an accurate and timely manner. DODM 4140.01 Volume 5 (Reference 3.a.), Enclosure 

3, subparagraph: 2.b.(4)(e), requires Services to “take applicable actions necessary to ensure that 

the physical on-hand quantity and the total item property record quantity are in agreement for all 

DoD materiel that is not in the physical custody of DoD storage activities.” 

(4) The Air Force chartered the GFP-A Capability Initiative to provide property 

accountability/control of contractor-managed and possessed Air Force-owned property (inclusive 

of materiel and equipment) through implementation of standard and integrated Air Force logistics 

and contractor processes to address a material weakness on the Air Force financial statements. 

This capability will establish and maintain accountable inventory records for GFP that reflect 

current quantity, status, location, condition, and authorizing contract; and establish an audit trail to 

update and track end-to-end logistics and financial transactions. 

(5) Contractor-managed and possessed GFP is the sole focus of this capability 

initiative. The above problem statement does not apply to the other types of GFP, as the Air Force

has materiel solutions in place for the reporting of logistics and financial data. Only Air Forceowned property will be reported in the Air Force APSR established under the GFP-A Capability 

Initiative. Air Force CICPs often use commercially available inventory management systems 

(IMSs) to manage Air Force-owned property and to record inventory affecting accounting 

transactions.

(6) The Air Force has selected the DPAS as its APSR for contractor-managed and 

possessed Air Force-owned GFP. Air Force CICPs, using their own inventory management 

systems, will provide catalog-like data to the Air Force APSR. The contractor is the source of this 

information, which is similar to standard catalog data. The Air Force APSR maintains the data 

fields used to track the contractor-provided catalog data. As the item manager, the Air Force CICP 

is responsible for identifying and providing the appropriate values to the Air Force APSR. The 
Attachment, ADC 1227

Page 3

asset master record in Air Force APSR must mirror the asset information in the CICP’s IMS at all 

times. Additional data elements must be authorized within DLMS transactions in order to 

maintain accurate records. 

c. Approved Change in Detail: This change updates the DLMS 832N Catalog Data 

Support transaction to include a new information exchange requirement along with the 

supporting data elements. The new data elements will allow Air Force CICPs to transmit LSN 

catalog data to the Air Force APSR. Enclosure 4 contains the new catalog data elements that are 

included in this change. Air Force CICP inventory management systems and Air Force APSR

asset detail information must mirror each other at all times to maintain accurate accountability. 

d. Updates to DLM 4000.25 Manuals:

(1) Update DLM 4000.25, Volume 2, Chapter 23, as shown in Enclosure 1.

(2) Update DLMS 832N Catalog Data Support, as shown in Enclosure 3.

e. Approved Transaction Flow: See Enclosure 2 for the transaction flow diagram.

(1) The Air Force CICP transmits a DLMS 832N to the Air Force APSR after 

updating LSN catalog data.

(2) The Air Force APSR receives the DLMS 832N and updates its master record

so that it is a mirror image of the CICP’s inventory management system.

f. Alternatives: Without this interface, the Air Force Program Manager (PM) (or 

designee) must manually enter the data into the Air Force APSR, which could result in data 

and/or data reconciliation errors. Additionally, data reconciliation errors could occur if the Air 

Force PM and the Air Force CICPs do not update the data on the same day. These errors would 

result in additional workload to determine the cause of the error, document the reason for error, 

and resolve the error.

5. REASON FOR CHANGE: This change supports the Air Force GFP-A Capability 

Initiative, Financial Improvement and Audit Readiness (FIAR), and addresses material 

weaknesses on Air Force financial statements. This change also allows Air Force CICPs to 

communicate LSN catalog data changes to the Air Force APSR. Adding GFP-A LSN catalog

data elements will ensure Air Force APSR asset accountability records reflect current item 

details as recorded in the Air Force CICP IMS.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change provides an automated method to update item details in the 

Air Force APSR, which does not currently exist.

b. Disadvantages: This change requires resources for system modifications to 

accommodate the Air Force’s CICP catalog data changes described in this change.
Attachment, ADC 1227

Page 4

7. ADDITIONAL COMMENTS TO CONSIDER:

a. The Air Force GFP-A Capability Initiative relies on DLMS transactions from the Air 

Force CICPs to accurately record catalog data for LSN items. A manual workaround is required 

in the absence of the capability to use DLMS transactions to transmit LSN catalog data to the Air 

Force APSR, which increases the risk of misreporting the Air Force contractor-managed and 

possessed Air Force-owned assets on its financial statements.

b. Air Force CICPs are the sole source for the LSN catalog data for the assets they 

manage. The Air Force APSR will receive Air Force CICP-managed NSN catalog data through 

a FLIS, which is outside of the scope of this change.

8. ADDITIONAL FUNCTIONAL REQUIREMENTS:

a. This change includes data elements that identify a requirement for serialized 

management for nonstandard (LSN) items. Unique item level traceability for nonstandard items

is beyond the scope of the procedures currently authorized by the DOD Integrated Requirements 

Set (IRS) for item unique identification (IUID) or DLMS procedures for serialized item 

management/tracking. The exchange of LSN catalog data between the Air Force APSR and Air 

Force CICPs will enable interaction with the Army Logistics Information Warehouse (LIW). 

The Air Force APSR will update LIW based upon cataloged item characteristics for serial 

number tracking and applicable DLMS transactions received from the CICPs containing serial 

numbers. The Enterprise Business Standards Office will staff PDC 1230 (under development) to 

delineate which transactions will carry serial numbers when reporting logistics events applicable 

to the serially tracked LSNs.

b. Key data elements facilitating identification of the tracking requirement are:

• Product Description Code BKM (Item is Bulk Managed)∗

• Product Description Code SSR (Secondary Serial Number Required)

• Product Description Code UVF (The Unique Item Identifier (UII) for this Item 

Requires Verification Against the IUID Registry)

• Reportable Item Control Code (RICC). See value listed in Enclosure 4.

Staffing Note for ODASD (SCI): Request coordination with the DOD IUID Working Group

for development of overarching guidance applicable to serialized item management/tracking of 

nonstandard materiel. 

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation 

date is May 2017.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: The Air Force is unable to estimate at this time; 

and does not have adequate data to calculate cost of manual workaround.

 ∗ If an item is not bulk managed (i.e., BKM is set to “N,”) the item is serially managed.
Attachment, ADC 1227

Page 5

11. IMPACT:

a. New DLMS Data Elements: New DLMS data elements added under this change are 

shown below. See Enclosure 4, Air Force LSN Catalog Data, for data element definitions and 

characteristics.

(1) Accounting Requirements Code

(2) Additional Information

(3) Asset Category Code

(4) Asset Sub Category

(5) Catalog

(6) Controlled Item Code

(7) Expendability, Recoverability, Reparability, Category Code

(8) Fiduciary Depreciation Method Code

(9) Line Item Number/Table of Authorized Material Control Number 

(10) National Item Identification Number Status Code

(11) Product Description Code

(12) Recommended Service Life

(13) Recoverability Code

(14) Reportable Commodity Type

(15) Reportable Item Control Code

(16) Security Commodity Type

(17) Shelf Life Period

(18) Storage Requirement Code

(19) Temperature Controlled Code

(20) Type Asset Code

(21) Utilization Measure Code

(22) Utilization Service Life

b. Changes to DLMS Data Elements: Code AP Accountable Property Book is added 

to 2/BCT01/0100 (Catalog Purpose Code).

c. Automated Information Systems (AIS): This change applies to the Air Force APSR 

(DPAS) and Air Force CICP systems. This change does not impact other Component AISs.

d. DAAS: DLMS 832N mapping updates are required.

e. Non-DLM 4000.25 Series Publications: Update DOD Component level procedures 

as necessary to document applicable requirements.
Attachment, ADC 1227

Page 6

12. PDC 1227 Response/Comment Table:

Component Component Responses Received DLMS Response

Air Force Concur without comment. Noted.

Army Concur without comment. Noted.

USMC Concur without comment. Noted.

Navy Concur without comment. Noted.

DLA Concur without comment. Noted.

DAAS Concur without comment. Noted.

USTRANSCOM Abstains Noted.
Enclosure 1, ADC 1227

Page 1

Enclosure 1, Update to DLM 4000.25, Volume 2, Chapter 23

The following paragraphs are updated as indicated. Insertions are identified by red, bold, italics. 

Deletions are identified by double strikethrough. 

C23.5. Air Force Government Furnished Property Accountability

C23.5.1. Air Force Background: The Air Force chartered the Government Furnished 

Property-Accountability (GFP-A) Capability Initiative to provide property 

accountability/control of Air Force-owned, contractor-managed and possessed property by 

implementing standard and integrated processes. This capability establishes and maintains

accountable inventory records for GFP assets managed by the Air Force contractor inventory 

control points (CICPs), and makes them visible in the Air Force accountable property system 

of record (APSR).

C23.5.1.1. Air Force CICPs will use their own inventory management systems to

send catalog data for local stock number (LSN) items to the Air Force APSR. The contractor 

is the source of this information, which is similar to standard catalog data. The Air Force 

APSR maintains the data fields used to track the contractor-provided catalog data. As the 

item manager, the Air Force CICP is responsible for identifying the appropriate values to be 

provided to the Air Force APSR. The Air Force APSR’s asset master record must mirror the 

asset information in the CICP’s IMS at all times. 

C23.5.1.1.1. The Air Force CICPs will send catalog data when a new LSN is 

added to its contractual requirements, or when information for a previously assigned LSN 

changes. The Air Force CICP will transmit a DLMS 832N to the Air Force APSR after 

processing the update to reconcile the information between the two systems. The Air Force 

APSR will process the DLMS 832N and update its master record for the affected asset(s). 
Enclosure 2, ADC 1227

Page 1

Enclosure 2 GFM-A LSN Catalog Data Support Transaction Flow Diagram

Enclosure 2 Narrative

1 Update asset item 

indicative detail

Air Force Contractor Inventory Control Point (CICP) determines 

that item catalog data must be entered or updated for an LSN. Air 

Force CICP updates the item indicative data in their Information 

Management System (IMS). Air Force CICP IMS sends DLMS 

832N including item indicative detail through DAAS to Air Force 

APSR.

2 Route GFP asset item 

indicative detail.

DAAS receives DLMS 832N including item indicative detail and 

routes it to the Air Force APSR.

3 Update GFP asset 

item indicative detail.

Receives DLMS 832N including catalog-like data for LSNs and 

updates the asset’s master record in the Air Force APSR. 

PDC 1227 

– Revise DLMS 832N (Catalog Data Support)

CICP IMS DAAS APSR

Asset financial information

Activity Information Flow

Performer

DLMS 832N 

Add: Catalog data elements

Update asset item 

indicative detail

Route GFM asset 

item indicative 

detail

Update GFM asset 

item indicative 

detail

Catalog data

DLMS 832N 

Add: Catalog data elements

Start Event End Event

Accountable inventory 

record needs 

to be updated/created

Accountable inventory 

record is recorded
Enclosure 3, ADC 1227

Page 1

Enclosure 3, Updates to the DLMS 832N Catalog Data Support Transaction

Update the DLMS 832N implementation convention (IC) as shown:

# Location DLMS 832N Catalog Data Support Reason

1. DLMS IC 

Introductory 

Notes

Add ADC 1227 to the list of applicable DLMS changes 

included in the DLMS IC introductory notes on the IC cover 

page:

- ADC 1227, Revise DLMS 832N Catalog Data Support 

Transaction to Add Catalog Data Elements for intra-Air 

Force Use

Identifies DLMS 

changes included in the 

IC.

2. DLMS IC 

Introductory 

Notes

Revise Introductory DLMS Note 9

9. Users operating under the Defense Logistics Management 

Standards (DLMS) must reference the Unit of Issue and 

Purchase Unit Conversion Table Unit of Materiel Measure 

(Unit of Issue/Purchase Unit) Conversion Guide available 

under

http://www.dlmso.dla.mil/eApplications/LogDataAdmin/dl

msansiconverguides.asp for a list of available Unit of 

Measure code values and their conversions for Data 

Element 355. which can be found on the Defense Logistics 

Management Standards Web site at http://www.dla.mil/j6/dlmso.

To update the Unit of 

Measure conversion 

note. 

3. 1/BCT01/0200 Update DLMS Note:

Add Qualifier and DLMS Note

AP Accountable Property Catalog

DLMS Note: 

1. Use for Air Force GFP-A to identify catalog data 

support communicated between Air Force Contractor 

Inventory Control Points (CICPs) and the Air Force 

Property System of Record (APSR). Refer to ADC 1227.

2. Local code AP is established for use in the 832N, version 

4030. A data maintenance action will be submitted to 

establish ‘AP- Accountable Property Catalog' in a future 

version.

To clarify the use of the 

DLMS 832N for the Air 

Force GFP-A 

Capability Initiative.
Enclosure 3, ADC 1227

Page 2

# Location DLMS 832N Catalog Data Support Reason

4. 2/LIN01/0100 Modify DLMS Note:

Assigned Identification

DLMS Note:

1. Must use to identify the purpose of the transaction. Cite 

the applicable Catalog Transaction Purpose Code in 

1/BCT01/0200.

2. For DLA Disposition Services Catalog Data Support 

(Catalog Purpose Code CP), only codes AA, CC, and DD 

are applicable.

3. For Sales Contract Catalog Data Support (Catalog 

Purpose Code SC) only codes AA, CC, and DD are 

applicable.

4. For Accountable Property Catalog (Catalog Purpose 

Code AP), only codes LA, LC, LD, LE, and LN are 

applicable.

AA: New Catalog Record Added.

CC: Catalog Record Changed.

DD: Catalog Record Deleted.

DN: NSN Discontinued; No Replacement

LA: New LSN Record Added

LC: LSN Record Changed

LD: LSN Record Deleted

LE: LSN Discontinued; NSN Established

LN: LSN Discontinued; No Replacement

MN: Multiple NSNs for Part Number/CAGE

NL: No record exists for LSN query

NN: No record exists for NSN query

NP: No NSN or LSN Found for Part

NS: NSN Superseded Number/CAGE

QU: Site Query for Catalog Record

RN: NSN Replaced

To clarify the purpose 

of the DLMS 832N 

transactions submitted 

by the Air Force CICPs.

5. 2/LIN02/0100 Modify DLMS Note:

SW Stock Number

DLMS Note:

1. Use to identify the Local Stock Number.

2. Authorized for use by DLA Disposition Services to 

identify scrap material issued under a scrap venture or scrap 

salvage and recycling contract. Refer to ADC 1234.

3. Must use for Catalog Purpose Code AP.Air Force GFPA to identify CICP-managed assets that do not have an 

NSN assignment. Refer to ADC 1227.

Updates the DLMS 

note to document the 

required use of the code 

for Air Force GFP-A.
Enclosure 3, ADC 1227

Page 3

# Location DLMS 832N Catalog Data Support Reason

6. 2/LIN06/0100 Modify DLMS Note:

KM Shelf Life Code

DLMS Note:

1. Use to indicate the storage time period or perishability of 

an item (FLIS DRN 2943).

2. Must use for Air Force GFP-A to identify the shelf life 

of an item. Refer to ADC 1227.

Updates the DLMS 

note to document the 

required use of the code 

for Air Force GFP-A.

7. 2/LIN20/0100 Open next available LIN pair and add Qualifier and DLMS 

Note:

FY Line Item Number/Table of Authorized Material 

Control Number (LIN/TAMCN) Identifier

DLMS Note:

1. Use for Air Force GFP-A to identify the Line Item 

Number/Table of Authorized Material Control Number. 

2. Local code FY is established for use in the 832N, version 

4030. A data maintenance action will be submitted to 

establish ‘FY- Line Item Number/Table of Authorized 

Material Control Number Line Item Number/Table of 

Authorized Material Control Number' in a future version.

3. Code values are available at 

https://dpassupport.golearnportal.org/index.php/resourcecenter/downloads/category/97-dpas-lookup-values

To add an additional 

LIN iteration to include 

an additional qualifier 

and document its 

planned usage under the 

Air Force GFP-A 

Capability Initiative.

8. 2/LIN22/0100 Open next available LIN pair and add Qualifier and DLMS 

Note:

FZ Reportable Commodity Type

DLMS Note:

1. Must use for Air Force GFP-A to identify a specific 

commodity type for the type of equipment and materiel to 

be issued to a unit or individual. Refer to ADC 1227.

2. Local code FZ is established for use in the 832N, version 

4030. A data maintenance action will be submitted to 

establish ‘FZ- Reportable Commodity Type ' in a future 

version.

3. Code values are available at 

https://dpassupport.golearnportal.org/index.php/resourcecenter/downloads/category/97-dpas-lookup-values

To add an additional 

LIN iteration to include 

an additional qualifier 

and document its 

planned usage under the 

Air Force GFP-A 

Capability Initiative.
Enclosure 3, ADC 1227

Page 4

# Location DLMS 832N Catalog Data Support Reason

9. 2/LIN24/0100 Open next available LIN pair and add Qualifier and DLMS 

Note:

G1 Security Commodity Type

DLMS Note:

1. Use for Air Force GFP-A to identify a specific 

commodity type for the type of equipment and materiel to 

be issued to a unit or individual. Use to limit access to 

certain types of items. Used to limit access to certain types 

of goods. Refer to ADC 1227.

2. Local code G1 is established for use in the 832N, version 

4030. A data maintenance action will be submitted to 

establish ‘G1- Security Commodity Type' in a future 

version.

3. Code values are available at

https://dpassupport.golearnportal.org/index.php/resourcecenter/downloads/category/97-dpas-lookup-values

To add an additional 

LIN iteration to include 

an additional qualifier 

and document its 

planned usage under the 

Air Force GFP-A 

Capability Initiative.

10. 2/LIN26/0100 Open next available LIN pair and add Qualifier and DLMS 

Note:

G2 Asset Sub-Category 

DLMS Note:

1. Use for Air Force GFP-A to identify an asset subcategory in the Air Force APSR based on depreciation 

rules. Must correspond with the correct Asset Category 

Code. Refer to ADC 1227.

2. Local code G2 is established for use in the 832N, version 

4030. A data maintenance action will be submitted to 

establish ‘G2- Asset Sub-Category' in a future version.

3. Code values are available at

https://dpassupport.golearnportal.org/index.php/resourcecenter/downloads/category/97-dpas-lookup-values

To add a new data 

element to convey the 

DPAS asset subcategory to align with 

the applicable 

depreciation rule.
Enclosure 3, ADC 1227

Page 5

# Location DLMS 832N Catalog Data Support Reason

11. 2/REF01/0400 Add Qualifier and DLMS Note:

2S Catalog

DLMS Note: Must use for Air Force GFP-A to identify 

the name of the catalog the stock number record is 

assigned to. Length restricted to 20 characters in the Air 

Force APSR. Refer to ADC 1227.

Modify DLMS Note:

S6 Stock Number

DLMS Note:

1. Use to identify the Local Stock Number (LSN) in 

response to a part number query where a matching LSN is 

identified. 

2. May be used to identify the previously assigned LSN 

when a unit of use LSN is being established for the 

previously assigned LSN applicable to non-LSN materiel. 

3. Use for Air Force GFP-A to identify the previous LSN 

used as a reference for the current catalog entry. Refer to 

ADC 1227.

Add Qualifier and DLMS Note:

WL Federal Supply Classification Code

DLMS Note:

Must use for Air Force GFP-A to identify the FSC of an 

asset. Refer to ADC 1227.

Adds new codes to 

identify the catalog 

name and FSC. Also 

updates the DLMS note 

for the Stock Number 

code used to identify 

the previously assigned 

LSN.

12. 2/PID/0700 Add the following Segment-level DLMS Note:

DLMS Note: 

Used to identify item characteristics for assets in the Air 

Force APSR. Must use for Air Force GFP-A. Refer to 

ADC 1227.

To document the 

planned use of the 

segment to support the 

Air Force GFP-A 

Capability Initiative.

13. 2/PID01/0700 Add the Following Codes:

Item Description Type

X Semi-Structured (Code and Text)

To indicate that both 

PID04 and PID05 can 

be used.

14. 2/PID03/0700 Open 2/PID03/0700 and add the following DLMS note:

Agency Qualifier Code

Description: Code from identifying the agency assigning 

the code values

Code Name

DF Department of Defense

Add DF – Department 

of Defense as the 

agency qualifier code 

for the values in PID04, 

which are used in 

DPAS. Required to 

satisfy X12 syntax.
Enclosure 3, ADC 1227

Page 6

# Location DLMS 832N Catalog Data Support Reason

15. 2/PID04/0700 Open 2/PID04/0700 and add the following DLMS Note:

Product Description Code

DLMS Note:

1. Must use for Air Force GFP-A to identify a 

characteristic for an asset in the Air Force APSR. Refer to 

ADC 1227.

2. The Air Force contractor inventory control points 

(CICPs) will use the following three-position 

alphanumeric codes to convey each applicable condition:

BKM Item is Bulk Managed (Indicate Y or N in PID08). 

A negative response indicates that the item is serially 

managed.

CAG LSN Requires a Inclusion of CAGE Code in 

Applicable Logistics Transactions

CSF Item is Consumable (Indicate Y or N in PID08).

DEH Item Requires Dehumidification (Indicate Y or N 

in PID08).

HCI Item Contains Hazardous Content (Indicate Y or N 

in PID08).

MFD LSN Requires a Manufactured Date in Applicable 

Logistics Transactions 

MFC Item Requires a Contract with the Manufacturer

(Indicate Y, N, or U in PID08).

MFL LSN Requires Inclusion of Manufacturer Lot 

Number in Applicable Logistics Transactions (Indicate Y, 

N, or U in PID08).

MET Item Requires a Meter (Indicate Y, N, or U in 

PID08).

RAD Item Contains Radioactive Content (Indicate Y or 

N).

RET Vendor Accepts Returns of This Stock Number 

(Indicate Y or N in PID08).

SRM Item is Serially Managed

SSR Item Requires Secondary Serial Number (Indicate 

Y, N, or U in PID08).

UVF The Unique Item Identifier (UII) for this Item 

Requires Verification Against the IUID Registry (Indicate 

Y or N in PID08).

3. A description of each item/stock number characteristic 

can be found at

https://dpassupport.golearnportal.org/index.php/resourcecenter/downloads/category/97-dpas-lookup-values

To document the 

planned use of the data 

element to support the 

Air Force GFP-A 

Capability Initiative.

PID04 contains the 

code values that 

indicate various item 

characteristics for Air 

Force CICP-managed 

assets.
Enclosure 3, ADC 1227

Page 7

# Location DLMS 832N Catalog Data Support Reason

16. 2/PID05/0700 Modify DLMS Note:

Description

DLMS Note:

1. Use for clear-text description of the item. Length 

restricted to 800 characters (10 lines up to 80 characters 

each).

2. Use only when PID01 is F or X.

3. Must use for Air Force GFP-A to populate the item 

description field in the Air Force APSR. Each PID05 

maximum length is 80 characters. Repeat the entire PID 

segment to convey additional characters. Length is 

restricted to 256 characters. Refer to ADC 1227.

To document the 

planned use of the data 

element to support the 

Air Force GFP-A 

Capability Initiative.

17. 2/PID08/0700 Open PID08 as used and add DLMS Note:

Yes/No Condition or Response Code

DLMS Note

For Air Force GFP-A, use to provide a response to a code 

in PID04. A ’Y’ indicates a Yes response, ‘N’ indicates a 

No response, and ‘U’ indicates that the code is optional 

and requires verification within the Air Force APSR. 

Refer to ADC 1227.

Adds a Yes or No 

Condition Indicator to 

answer the question in 

PID04. Also adds a “U 

– Unknown” indicator 

to allow an attribute to 

be optionally entered 

into DPAS.

18. 2/MTX/1670 Open Segment as used and add Segment-Level DLMS Note:

DLMS Note:

Use to enter free form comments. 

To add Note Reference 

Code and Message Text 

data elements to allow 

remarks to be entered 

into DPAS. 

19. 2/MTX01/1670 Open 2/MTX01/1670 as used and add Qualifier:

ADD Additional Information

DLMS Note:

Use for Air Force GFP-A to enter remarks into the Air 

Force APSR. Enter text in 2/MTX02/1670. Limit to 1024 

characters. Refer to ADC 1227.

To qualify the message 

text. 

20. 2/MTX02/1670 Open 2/MTX02/1670:

Message Text

DLMS Note:

The maximum allowable data length is 1024 characters.

To enter information 

into the remarks field in 

DPAS.
Enclosure 3, ADC 1227

Page 8

21. 2/LQ01/3400 Modify DLMS Note:

90 Precious Metals Indicator Code

DLMS Note:

1. Use to identify items that have precious metals as part of 

their content (FLIS DRN 0802).

2. Must use for Air Force GFP-A. Refer to ADC 1227.

Modify DLMS Note:

91 Automaticed Data Processing Equipment 

Identification Code

DLMS Note:

1. Use to indicate if an item contains automated data 

processing equipment (FLIS DRN 0810).

2. Must use for Air Force GFP-A. Refer to ADC 1227.

Modify DLMS Note:

EQ Controlled Item Inventory Code

DLMS Note:

1. Indicates the security classification and/or security risk or 

pilferage controls for storage and transportation of DOD 

assets (FLIS DRN 2863).

2. Must use for Air Force GFP-A. Refer to ADC 1227.

Modify DLMS Note:

FD Demilitarization Code

DLMS Note:

1. Use to identify each item requiring demilitarization and 

the type of demilitarization required (FLIS DRN 0167).

2. Must use for Air Force GFP-A. Refer to ADC 1227.

Add Qualifier and DLMS Note:

ACT Asset Category Code (ACC)

DLMS Note:

1. Must use for Air Force GFP-A to identify the Air Force 

APSR’s asset category for an item managed under a 

particular stock number. The ACC must correspond with 

the correct Type Asset Code. Refer to ADC 1227.

2. Local code ACT is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACT- Asset Category Code' in a future 

version.

Add Qualifier and DLMS Note:

Identifies the new LSN 

catalog data elements 

that will use DLMS 

qualifiers and 

associated code lists.
Enclosure 3, ADC 1227

Page 9

ACS Accounting Requirements Code

DLMS Note:

1. Must use for Air Force GFM-A to designate an asset as 

expendable, non-expendable, or durable. Refer to ADC 

1227.

2. Local code ACS is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACS- Accounting Requirements Code ' in a 

future version.

Add Qualifier and DLMS Note:

ACU Controlled Item Code

DLMS Note:

1. Use for Air Force GFP-A to indicate whether an item is 

a controlled asset. Refer to ADC 1227.

2. Local code ACU is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACU-Controlled Item Code' in a future 

version.

Add Qualifier and DLMS Note:

ACV Expendability, Recoverability, Reparability 

Category (ERRC) Code

DLMS Note:

1. Use to denote the expendability, recoverability, 

reparability category employed in management of an item 

of supply within the Air Force (FLIS DRN 2655).

2. Use for Air Force GFP-A. Refer to ADC 1227.

3. Local code ACV is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACV- Expendability, Recoverability, 

Reparability Category (ERRC) Code' in a future version.

Add Qualifier and DLMS Note:

ACW Fiduciary Depreciation Method Code

DLMS Note:

1. Must use for Air Force GFP-A to indicate the 

depreciation method for assets assigned to a particular 

stock number. Refer to ADC 1227. 

2. Local code ACW is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACW- Fiduciary Depreciation Method Code' 

in a future version.
Enclosure 3, ADC 1227

Page 10

Add Qualifier and DLMS Note:

ACX National Item Identification Number (NIIN) Status 

Code

DLMS Note:

1. Use for Air Force GFP-A to identify the current state of 

a national identification number (NIIN) (FLIS DRN 

2670). Refer to ADC 1227.

2. Local code ACX is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACX- National Item Identification Number 

(NIIN) Status Code' in a future version.

Add Qualifier and DLMS Note:

ACY Recoverability Code (Army)

DLMS Note:

1. Use for Air Force GFP-A to indicate that a transaction 

has been recovered for reprocessing (FLIS DRN 2892). 

Refer to ADC 1227.

2. Local code ACY is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACY- Recoverability Code' in a future version.

Add Qualifier and DLMS Note:

ACZ Reportable Item Control Code (RICC)

DLMS Note:

1. Use for Air Force GFP to indicate that an item must be 

reported to the Army Logistics Information Warehouse 

(LIW) and/or the LSN serially managed/tracked. Refer to 

ADC 1227.

2. Local code ACZ is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘ACZ- Reportable Item Control Code (RICC)' 

in a future version.

Add Qualifier and DLMS Note:

AD1 Storage Requirement Code

DLMS Note:

1. Must use for Air Force GFP-A to indicate if an item 

must be stored indoors or outdoors. Refer to ADC 1227.

2. Local code AD1 is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘AD1- Storage Requirement Code' in a future 

version.
Enclosure 3, ADC 1227

Page 11

# Location DLMS 832N Catalog Data Support Reason

Add Qualifier and DLMS Note:

AD2 Temperature Controlled Code

DLMS Note:

1. Must use for Air Force GFP-A to identify if an item 

must be temperature controlled. Refer to ADC 1227.

2. Local code AD2 is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘AD2- Temperature Controlled Code' in a 

future version.

Add Qualifier and DLMS Note:

AD3 Type Asset Code

DLMS Note

1. Must use for Air Force GFP-A to identify the category 

of an asset in the Air Force APSR. Must correspond with 

the correct Asset Category Code in the ACC-SFIS field. 

Refer to ADC 1227.

2. Local code AD3 is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘AD3- Type Asset Code ' in a future version.

Add Qualifier and DLMS Note:

AD4 Utilization Measure Code

DLMS Note:

1. Must use for Air Force GFP-A to identify how the 

asset’s utilization is measured. Mandatory when 

Utilization Service Life is entered. Refer to ADC 1227.

2. Local code AD4 is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘AD4- Utilization Measure Code' in a future 

version.
Enclosure 3, ADC 1227

Page 12

# Location DLMS 832N Catalog Data Support Reason

22. 2/PAM/4000 Open Segment as used: To add Period Amount 

(PAM) segment to open 

PAM01 (Quantity 

Qualifiers).

23. 2/PAM01/4000 Add Qualifier and DLMS Note:

VQ Utilization Service Life

DLMS Note:

1. Use for Air Force GFP-A to identify the Utilization 

Service Life of an asset in the Air Force APSR. 

Mandatory when Fiduciary Depreciation Method Code is 

AB (Activity Based Depreciation) and when Utilization 

Measure Code is entered. The entered value corresponds 

to the Utilization Measure Code in 2/LQ01/3400. Enter up 

to 12 digits in 2/PAM02/4000. Refer to ADC 1227.

2. Local code VQ is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘VQ- Utilization Service Life' in a future 

version.

Add Qualifier and DLMS Note:

VU Recommended Service Life

DLMS Note:

1. Must use for Air Force GFP-A to identify the number of 

years of Recommended Service Life for an asset in the Air 

Force APSR. Enter 0-99 years in 2/PAM02/4000. Refer to 

ADC 1227.

2. Local code VU is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘VU- Recommended Service Life ' in a future 

version.

Add Qualifier and DLMS Note:

VW Shelf Life Period

DLMS Note:

1. Use for Air Force GFP-A to indicate a non-standard 

shelf life period in months. Mandatory if the shelf life 

code in 2/LIN06/0100 is V or X. Enter 0-360 months in 

2/PAM02/4000. Refer to ADC 1227.

2. Local code VW is established for use in the 832N, 

version 4030. A data maintenance action will be submitted 

to establish ‘VW- Shelf Life Period' in a future version.

To identify the 

Utilization Service Life, 

Recommended Service 

Life, and Shelf Life 

Period.
Enclosure 3, ADC 1227

Page 13

# Location DLMS 832N Catalog Data Support Reason

24. 2/PAM02/4000 Add Data Element and DLMS Note:

Quantity

DLMS Note:

Must use for Air Force GFP-A to enter number qualified 

in 2/PAM01/4000. Refer to ADC 1227.

To clarify the use of the 

data element. 

25. 2/PAM03/4000 Add Data Element and DLMS Note:

Unit or Basis of Measurement Code

DLMS Note:

1. Must use to identify unit of measure for the quantity in 

2/PAM02/4000. Refer to ADC 1227.

2. If 2/PAM01/4000 is VQ Utilization Service Life use the 

codes below to correspond with the applicable

2/LQ01/3400 AD4 Utilization Measure Code:

DA (Days)

HR (Hours)

DH (Miles)

MO (Months)

RO (Rounds Fired)

UN (Units Produced)

3. If 2/PAM01/4000 is VU Recommended Service Life use 

code YR to convey Years.

4. If 2/PAM/4000 is VW Shelf Life Period use code MO to 

convey Months.

To clarify the use of the 

data element. 
Enclosure 4, ADC 1227

Page 1

Enclosure 4, DLMS Logistics Data Resources Management System (LOGDRMS) Updates

Data Element Definition and Code Values Location Qualifier Type Min/

Max

Accounting 

Requirements 

Code (ARC)

A code that designates an asset as expendable, 

non-expendable or durable.

D = Durable

N = Nonexpendable

X = Expendable

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LQ01/3400 ID 1/1

Additional 

Information

Use to enter free-form remarks. 

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/MTX01/1670 ADD ID 1024

Asset Category 

Code (ACC)

Identifies the Defense Property Accountability 

System (DPAS) asset category for an item 

managed under a particular stock number. 

The ACC must correspond with the correct Type 

Asset Code.

0 Other Military Equipment

1 Art Collection

2 Museum Collection

3 Library Collection

4 Other Heritage

A Fighters/Attack Aircraft

B Bombers

C Helicopters

D Trans Air Vessels

E Surface Combat

F Submarines

G Transport Vessels

H Tanks/Combat Vehicles

I Intangibles

J Machine Tooling

K IT Equip

2/LQ01/3400 ID 1/2
Enclosure 4, ADC 1227

Page 2

L IT Software

M Material Handling Equipment

N Medical Equipment

O Construction Equipment

P Commercial Vehicle

S Office Equip

T Other Equip

U Tools/Support Equipment

W Transport Vehicles

X Special Tooling Equipment

Y Special Test Equipment

Z Furniture/Appliances

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

Asset Sub 

Category

Identifies an asset sub-category in the Defense 

Property Accountability System (DPAS) based on 

depreciation rules.

Must correspond with the correct Asset Type 

Code.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LIN26/0100 AN 18/18

Catalog Name Name of the Catalog in which the stock number 

record is assigned.

Allows:

A-Z, a-z, 0-9, “ ”

Must exist on the Catalog Name tab of the 

Configuration spreadsheet or in the production 

Warehouse Management Module.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/REF01/0400 2S AN 20
Enclosure 4, ADC 1227

Page 3

Controlled 

Item Code 

(CIC)

Controlled Item Code: This code is used to 

designate those military or commercial items that, 

because of their funding, excessive cost, or 

selected criteria, are managed through centralized 

requirements and authorizations approval.

0 = Not Controlled Items

C = Controlled

Source: Department of the Army Pamphlet 

(PAM) 708-3, Cataloging Supplies of and 

Equipment, Army Adopted Items of Materiel and 

List of Reportable Items (SB 700-20). Available 

at: http://www.apd.army.mil/

2/LQ01/3400 AN 1/1

Expendability, 

Recoverability, 

Reparability 

Category Code 

(ERRC) 

Designator

Denotes the expendability, recoverability, 

reparability category employed in management of 

an item of supply within the Air Force (FLIS 

DRN 2655).

Source: For the list of authorized and full 

detailed instructions, refer to DOD 4100.39-M, 

Defense Logistics Information System (DLIS), 

Volume 10, Table 69.

2/LQ01/3400 ID 3/3

Fiduciary 

Depreciation 

Method Code

A code that represents the Depreciation Method 

(SL, AB) for the assets assigned this Stock 

Number.

AB = Activity Based Depreciation

SL = Straight Line Depreciation

Must be SL when the Fiduciary Depreciation 

Method Flag of the Catalog Name is No.

Must be SL when Management Code is B - Bulk 

Managed.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LQ01/3400 ID 2/2

Line Item 

Number/Table 

of Authorized 

Material 

Control 

Number 

(LIN/TAMCN) 

Identifier

The Line Item Number (LIN)/Table of Authorized 

Material Control Number (TAMCN) is used to 

designate a family of stock numbers for 

authorizations.

Allows:

A-Z, a-z, 0-9

2/LIN20/0100 AN 5/10
Enclosure 4, ADC 1227

Page 4

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

National Item 

Identification 

Number 

(NIIN) Status 

Code 

A code that denotes the current status of a 

national item identification number (NIIN) (FLIS 

DRN 2670).

0 Item is active.

1 Item is restricted to North Atlantic Treaty 

Organization/foreign country (NATO/FC) use 

only.

3 Item is cancelled with replacement.

4 Item is cancelled without replacement.

5 Item is cancelled-use.

6 Item is inactive (no recorded 

Primary/Secondary Inventory Control Activity 

(PICA/SICA).

7 Item is cancelled as duplicate.

8 Item is cancelled-inactive.

9 Item is nonprocurable.

A NIIN is available for manual assignment.

B NIIN is allocated for manual assignment.

C NIIN is tentatively assigned to item in 

process. 

R Re-use.

S Security classified.

Source: For the list of authorized and full 

detailed instructions, refer to DOD 4100.39-M, 

Defense Logistics Information System (DLIS), 

Volume 10, Table 18.

2/LQ01/3400 ID 1/1
Enclosure 4, ADC 1227

Page 5

Recommended 

Service Life

Indicates the number of years of recommended 

service life for an asset in the Defense Property 

Accountability System (DPAS). 

Allows:

0-9

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/PAM01/4000 5B AN 1/2

Recoverability 

Code (Army)

A code employed within the U.S. Army denoting 

the recoverability category codes under which an 

item of supply is managed. The codes are 

assigned to support items to indicate the 

disposition action on unserviceable items (FLIS 

DRN 2892).

A = Item requires special handling or 

condemnation procedures for specific reasons, 

such as precious metal content, high dollar value, 

critical material, or hazardous material. Refer to 

appropriate manuals or directives for specific 

instructions.

D = When repair is beyond lower level 

maintenance capability, evacuate the item to 

depot. Disposal is authorized below wholesale 

level.

F = If condemned or uneconomically repairable, 

then dispose at Direct Support (DS) level.

G = Not used.

H = If condemned or uneconomically repairable, 

then dispose at Intermediate level.

K = Repairable item. Condemnation and disposal 

to be performed at contractor facility.

L = Disposal is not authorized below 

wholesale/specialized repair activity level.

O = If condemned or economically unserviceable, 

dispose or organizational level.

2/LQ01/3400 ID 1/1
Enclosure 4, ADC 1227

Page 6

Z = This is a nonreprable item. If condemned or 

economically unserviceable, then dispose at the 

level authorized to replace the item.

Source: For the list of authorized and full 

detailed instructions, refer to DOD 4100.39-M, 

Defense Logistics Information System (DLIS), 

Volume 10, Table 87.

Reportable 

Item Control 

Code (RICC)

This code is a one-digit alphanumeric code 

assigned to an item to identify the type of 

reporting the asset requires in accordance with 

DOD policy.

0 Not Reportable under LIW assets module 

or UIT.

1 Deleted.

2 Selected table of organization and 

equipment/modified table of organization and 

equipment/table of distribution and 

allowance/common table of allowance/joint table 

of allowance authorized items (including NSNs of 

a generic family) and non-authorized and obsolete 

items designated by commodity managers for 

management under LIW assets module.

3 Deleted.

8 Army-managed items selected and 

designated by AMC LCMCs for intensive 

management per AR 710-1. Does not require 

serial number tracking.

A Same as RICC 2, except asset requires 

serial number tracking for visibility.

B Same as RICC 2, except asset requires 

serial number tracking for maintenance data.

C Same as RICC 2, except asset requires 

serial number tracking for both supply visibility 

and maintenance data.

D Same as RICC 8 except asset requires 

serial number tracking for supply visibility.

2/LQ01/3400 ID 1/1
Enclosure 4, ADC 1227

Page 7

E Same as RICC 8, except asset requires 

serial number tracking for maintenance data.

F Same as RICC 8 except asset requires 

serial number tracking for both supply visibility 

and maintenance data.

G Asset requires no LIW assets module 

reporting, but does require serial number tracking 

for supply visibility.

H Asset requires no LIW assets module 

reporting, but does require serial number tracking 

for both supply visibility and maintenance data.

J Not defined.

K Same as RICC 2. Asset does not require 

serial number tracking, but contains installed 

component(s) that require serial number tracking 

for supply visibility.

L Same as RICC 2. Asset does not require 

serial number tracking, but contains installed 

component(s) that require serial number tracking 

for maintenance data.

M Same as RICC 2. Asset does not require 

serial number tracking, but contains installed 

component(s) that require serial number tracking 

for maintenance data.

N Same as RICC 0, except asset contains 

installed component(s) that require serial number 

tracking for supply visibility.

P Same as RICC A, except asset contains 

installed component(s) that require serial number 

tracking for supply visibility.

Q Same as RICC A, except asset contains 

installed component(s) that require serial number 

tracking for maintenance data.

R Same as RICC A, except contains 

installed component(s) that require serial number 

tracking for both supply visibility and 

maintenance data.

Z Asset has been type classified obsolete, 

but still requires LIW assets module tracking.
Enclosure 4, ADC 1227

Page 8

Source: Army Regulation (AR) 710-3, Inventory 

Management Asset and Transaction Reporting 

System

Available at: http://www.apd.army.mil/

Reportable 

Commodity 

Type Identifier

Identifies a specific commodity type within the 

Defense Property Accountability System (DPAS 

for equipment or materiel to be issued to a unit or 

individual.

Allows:

A-Z, a-z, 0-9 and “ ”

Must exist on the Commodity Type tab or in the 

production Warehouse Management Module.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LIN26/0100 AN 10/10

Security 

Commodity 

Type Identifier

Identifies a specific commodity type within the 

Defense Property Accountability System (DPAS) 

for equipment or materiel to be issued to a unit or 

individual. Used to limit access to certain types of 

items.

Allows:

A-Z, a-z, 0-9 and “ ”

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LIN28/0100 N/A AN 10/10

Shelf Life 

Period

Indicates the shelf life period in months when the 

shelf life code is V or X.

Source: The procedures for assigning shelf life 

codes V and X are described in DODM 4140.27, 

Volume 1, DOD Shelf-Life Management 

Program: Program Administration, available at 

http://www.dtic.mil/whs/directives/corres/pdf/414

027_vol01.pdf

Authorized by Approved DLMS Change (ADC) 

1227 for the Defense Property Accountability 

2/PAM01/0400 R3 AN 2/3
Enclosure 4, ADC 1227

Page 9

System (DPAS) and pre-coordinated trading 

partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

Storage 

Requirement 

Code

A code that indicates whether stock must be 

stored indoors or outdoors.

1 = Inside only

2 = Outside only

3 = Inside or Outside

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LQ01/3400 ID 1/1

Temperature 

Controlled 

Code

Identifies if a stock item is to be temperature 

controlled.

1 = N/A

2 = Refrigerated

3 = Freezer

4 = Heated

Must be '1' if Storage Requirement Cd not equal 

to '1'.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LQ01/3400 ID 1/1

Type Asset 

Code

Identifies the category of an asset as General 

Property. Plant and Equipment (PP&E), Military 

Equipment, Software, or Heritage Asset.

C = CIP - Personal Property

D = CIP - Real Property

G = General PP&E

H = Heritage

M = Military Equipment

R = Real Property

S = Software

Must correspond with the correct Asset Category 

2/LQ01/3400 ID 1/1
Enclosure 4, ADC 1227

Page 10

Code (ACC) of the ACC-SFIS field in the 

Defense Property Accountability System (DPAS).

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

Utilization 

Measure Code

A code that identifies how the Asset's Utilization 

is measured.

D = Days

H = Hours

M = Miles

N = Months

R = Rounds Fired

U = Units Produced

Mandatory when Utilization Service Life is 

entered.

Mandatory when Fiduciary Depreciation Method 

Code = AB - Activity Based Depreciation.

Do not enter when Management Code = B - Bulk 

Managed.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/LQ01/3400 ID 1/1
Enclosure 4, ADC 1227

Page 11

Utilization 

Service Life

Indicates the Utilization Service Life of an asset 

in the Defense Property Accountability System 

(DPAS). Corresponds with the Utilization

Measure Code. 

Allows:

0-9

Mandatory when Utilization Measure Code is 

entered.

Mandatory when Fiduciary Depreciation Method 

Code = AB - Activity Based Depreciation.

Do not enter when Management Code = B - Bulk 

Managed.

Source: Authorized by Approved DLMS Change 

(ADC) 1227 for the Defense Property 

Accountability System (DPAS) and precoordinated trading partners.

https://dpassupport.golearnportal.org/index.php/re

source-center/downloads/category/97-dpaslookup-values

2/PAM01/4000 92 AN 0/12