OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1420, Other 

Transaction Agreements Instrument Type and Procurement Instrument Identifier 

Construct (Supply) 

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

Addressees may direct questions to Tonja Carter, e-mail: Tonja.Carter@dla.mil. Others 

must contact their designated PRC representative available at https://www.dla.mil/Defense-DataStandards/Committees/Contacts/. 

 Leigh E. Method, SES

 Deputy Assistant Secretary of Defense 

 for Logistics 

Attachment:

As stated 

cc:

OUSD(C)

OASD(A)(DPC)

DLA J6DS
Attachment, ADC 1420

Page 1 

Approved Defense Logistics Management Standards Change 1420

Other TransactionAgreements Instrument Type 

and Procurement Instrument Identifier Construct (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Agency (DLA) Distribution HQ J4 BC 

Receiving, Joshua Braxton, e-mail: Joshua.Braxton@dla.mil. 

b. Functional POC: Defense Enterprise Data Standards Office (DEDSO), Tonja Carter, 

e-mail: Tonja.Carter@dla.mil. 

2. REASON FOR CHANGE: Significant changes after staffing the proposed change are in 

green shade. 

a. Bottom Line Up-Front: To receive materiel under Other Transaction (OT) 

agreements, all DLA Distribution Centers must use workarounds to place the materiel on record. 

Current logic only supports letter designators (alpha characters) in the ninth position of the 

Procurement Instrument Identifier (PIID) to indicate the type of instrument (also known as 

contract type or procurement instrument type), but OT agreements must be identified by the 

numeral 3 for Research OTs or the numeral 9 for Prototype or Production OTs. To prevent the 

continued use of workarounds, such as reformatting the PIID or using a substitute document 

number to process receipts in DLA Distribution warehousing systems, DLA Distribution 

requested the capability to identify OTs in the receiving process with numerals 3 or 9 in the ninth 

position of the PIID.

b. Background: 

(1) In 1989, Congress codified Title 10, United States Code (USC), Section 2371 

(renumbered §4021) to allow the DoD to carry out OTs. Section 2371b (renumbered §4022) 

authorized the DoD to carry out prototype projects using a legal instrument other than a 

procurement contract, grant, or cooperative agreement. Additionally, Section 2358 (renumbered 

§4001) allows DoD to use contracts, grants, and cooperative agreements for basic research, 

applied research, advanced research and development projects. Enclosure 4 provides additional 

information on the authority for use of OTs for prototype projects as well as definitions and 

requirements.

(2) OT agreements are not subject to the Federal laws and regulations governing 

procurements. As such, they are not required to comply with the Federal Acquisition Regulation 

(FAR). If a production OT is awarded after successful prototype, an Agreements Officer may 

issue a modification to the original prototype agreement or award a new contract. The modified 

contract is identified in the PIID with Type of Instrument C and would be subject to the FAR and 

Defense Federal Acquisition Regulation Supplement (DFARS) policies and clauses, as 

referenced in the FAR Subpart 4.16 (Reference 10.a) and Defense Logistics Manual (DLM)

4000.25, Volume 7 (Reference 10.b).
Attachment, ADC 1420

Page 2 

(3) The DLA Distribution Warehousing System is not designed to accept the 

PIID construct for OT agreements. DLA Distribution Centers must use workarounds to place the 

materiel on record. It is unknown if the workarounds create additional problems for the 

procuring or paying activities. Tracking the materiel from the vendor to DLA Distribution 

Centers, in addition to vendor performance for OT agreements is not occurring due to the 

system’s inability to capture the instrument type for materiel under OT. 

3. CHANGE IN DETAIL:

a. Technical Details: 

(1) There are three different types of OT agreements: Research OTs, Prototype 

OTs, and Production OTs. Research OTs are identified by the numerical value of 3 in the type of 

instrument field of the PIID, Prototype and Production OTs by the numerical value of 9 

(Reference 10.c). The implementation of this change supports numerical values in the 

instrument type field. 

(2) On February 23, 2017, Approved Defense Logistics Management Standards 

(DLMS) Change (ADC) 1161A (Reference 10.d), updated the letter designator in the type of 

instrument field and was specific to solicitation contracts identified by an alpha character in the 

ninth position of the PIID. It did not address OT agreements identified by a numerical character

in the type of instrument field. This resulted in DLA Warehousing Systems implementing the 

capability of alpha characters only. The following illustrates a properly configured PIID as 

defined in FAR Subpart 4.16 (Reference 10.a.). 
Attachment, ADC 1420

Page 3 

(3) This change will allow the use of numerals 3 or 9 in the ninth position of the 

PIID to identify OT agreements. The following illustrates an example of this construct. 

b. Revised Transaction Flow: The following flow of transactions is required for OT 

agreements that will ship materiel to the Government. 

(1) Advanced shipment notification (ASN) via Procurement Integrated Enterprise 

Environment (PIEE) will be routed to the Defense Automatic Addressing System (DAAS) 

Global Exchange (GEX). GEX will translate the ASN to the Defense Logistics Management 

Standard (DLMS) 856P Advance Shipment Notice for the Government warehousing systems. 

(2) The Government will use the DLMS 856P as an electronic receiving report, 

which replaces the Department of Defense Form 250, Material Inspection and Receiving Report. 

The Government will complete the receipt process via the DLMS 527R Receipt and the DLMS 

861P Acceptance Report.

4. IMPLEMENTATION TARGET: 

(1) DLA Distribution: Due to the transition from the current Distribution 

Standard System (DSS) to the Warehousing Management System (WMS), the implementation of 

this change is to be determined. DLA Distribution will submit a Request for Change (RFC)

upon approval of this change. DLA Process Owners will then determine if this change will be 

implemented in the DSS or later in the WMS, after which an estimated timeline and completion 

date will be provided to the DEDSO. 

(2) DLA: An estimated implementation timeline will not be available until DLA 

knows this PDC is approved and deadlines for implementation are required by DoD. DLA may 

be challenged to implement this change for Procurement based on other higher priority 

requirements that exist.
Attachment, ADC 1420

Page 4 

5. TECHNICAL IMPACT:

a. Additions or Changes to Data Elements: 

(1) Update applicable notes in relevant EDI X12 Implementation Conventions to 

support the numerical form of the type of instrument as identified in Enclosure 2.

b. Automated Information Systems (AIS): 

(1) DLA Distribution Warehousing System will require Procurement Instrument 

Type 3 or 9 to support OT materiel. 

(2) Any Component requisitioning systems that require OT materiel must allow 

Type of Instrument 3 or 9. 

(3) Wide Area Workflow (WAWF) must allow Type of Instrument 3 or 9. 

c. Defense Automatic Addressing System (DAAS): 

(1) Support end-to-end testing with impacted DoD Components. 

(2) Update any mapping to allow the numerical value of 3 or 9 in the type of 

instrument field/ninth position of the PIID to support OT agreements.

6. PUBLICATION/POLICY IMPACT:

a. Defense Logistics Manual (DLM) 4000.25: 

(1) Update the DLM 4000.25 as identified in Enclosure 1. 

(2) Update the Logistics Data Resources Management System (LOGDRMS) as 

identified in Enclosure 3. 

b. Non-DLM 4000.25 Publications: DLA Distribution may need to update receiving 

guides and/or standard operating procedures until this functionality is coded into the 

warehousing system. 

7. ASSUMPTIONS: None. 

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notice of Findings and Recommendations (NFR): Not applicable. 

b. Corrective Action Plan (CAP) References: Not applicable. 

c. Other FIAR, Material Weakness, and Audit-Related Information: Not 

applicable.
Attachment, ADC 1420

Page 5 

9. END-TO-END TESTING REQUIREMENTS: DLA Distribution must coordinate end-toend testing between WAWF, GEX, and the DLA Distribution Warehousing System, and all 

subsequent requisitioning or warehousing systems that may have business requirements for OT 

materiel.

10. REFERENCES: 

a. FAR Subpart 4.16, Unique Procurement Instrument Identifiers 

b. Defense Logistics Manual (DLM) 4000.25, Volume 7, Contract Administration, April 

24, 2012 

c. Defense Pricing and Contracting, Other Transaction (OT) Guide

d. ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering 

System in Federal/DLMS Implementation Conventions and DLMS Manual 

11. PROPOSED DLMS CHANGE (PDC) 1420 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS Concur As noted. 

2. USAF None. None noted. 

3. US Army Concur As noted. 

4. Army TACOM 

SND

Concur As noted. 

5. USMC None. None noted. 

6. US Navy Concur As noted. 

7. DLA Concur with Comment

Comment:

1.DLA Enterprise Business System will require 

several enhancements to support this PDC on 

the Procurement side and these could be 

significant changes for DLA.

 

2.An estimated implementation timeline will 

not be available until DLA knows this PDC is 

approved and deadlines for implementation are 

required by DoD. DLA may be challenged to 

implement this change for Procurement based 

on other higher priority requirements

DEDSO Response.

1.Noted. 

2. Noted. 

8. USTRANSCOM Abstain As noted 
Enclosure 1, ADC 1420

Page 1

Enclosure 1

1. DLM 4000.25, Volume 1, Concepts and Procedures

Make the following changes to Volume 1. Additions are shown in red bold italics and deletions 

by double strikethrough text. 

a. Appendix 2, Terms and Definitions

[Preceding text not shown] 

PROCUREMENT INSTRUMENT IDENTIFIER (PIID). A standard unique identifier for a 

solicitation, contract, agreement, or order and related procurement instruments., see 

DFARS Subpart 204.16 See FAR Subpart 4.16 for PIID policy and procedures, 

including allowable letter designations to identify the type of instrument. The new 

identifier for call/order number under the PIID rules is designated by F in the 9th position. 

However, there is an exception authorized for DLA procurement instruments supporting 

FEDMALL to identify the delivery/call order using an M in the 9th position. The PIID 

call/order number is treated as a contractual agreement even when the base contract 

number is available. If a base PIID contract number and a PIID call/order number are 

available, provide the PIID call/order number (F or M PIID) only. For Other 

Transactions (OT), which contain a numerical designator of 3 or 9 for the type of 

instrument, see the definition in this appendix or DLM 4000.25, Volume 7. 

[Intervening text not shown] 

OTHER TRANSACTIONS (OT). Contractual instruments other than standard 

procurement contracts, grants, or cooperative agreements. OT agreements are 

identified via Type of Instrument 3 for Research OTs and Type of Instrument 9 for 

Prototype and Production OTs in the 9th position of the PIID. 

b. Appendix 3, Acronyms and Abbreviations 

[Preceding items not shown] 

OT Other Transactions
Enclosure 1, ADC 1420

Page 2

2. DLM 4000.25, Volume 7, Contract Administration

Make the following changes to Volume 7. Additions are shown in red bold italics and deletions 

by double strikethrough text. 

a. Appendix 2, Terms and Definitions

TABLE OF CONTENTS

VOLUME 7: CONTRACT ADMINISTRATION

 Page

[Preceding text not shown] 

CHAPTER 1 INTRODUCTION

C1.1. GENERAL........................................................................................C1-1 

C1.2. POLICY............................................................................................C1-1 

C1.3. APPLICABILITY...............................................................................C1-1 

C1.4. SUPPLY PROCESS REVIEW COMMITTEE..................................C1-1 

C1.5. NONCOMPLIANCE .........................................................................C1-1 

C1.6 PROCUREMENT INSTRUMENT IDENTIFICATION .......................C1-2 

C1.7 OTHER TRANSACTION (OT) AGREEMENTS........................ ..C1-3 

b. Chapter 1, Introduction 

[Preceding text not shown] 

C1.7. OTHER TRANSACTION (OT) AGREEMENTS

C1.7.1. Background. In 1989, Congress codified 10 United States Code 

(U.S.C.) 2371 to allow the DoD to carry out OT agreements. Section 2371b 

authorizes the DoD to carry out prototype projects using a legal instrument other 

than a procurement contract, grant, or cooperative agreement under the authority 

of section 2371. Additionally, 10 U.S.C. 2358, allows DoD to use contracts, 

grants, and cooperative agreements for basic research, applied research, 

advanced research and development projects. OT agreements do not follow the 

FAR and DFARS.

C1.7.2. OT Formats. OTs are comprised of three different types of 

agreements: Research, Prototype, and Production. DoD PIIDs for OT agreements 

follow the format identified in Section C1.6 except the type of instrument will use 

a numeric value.
Enclosure 1, ADC 1420

Page 3

• Position 9 identifies the type of instrument under the PIID. For OT 

agreements, there are two viable designators. 

o 3 Research OTs 

o 9 Prototype and Production OTs 

C1.7.3. Awarding OT Agreements. If a Production OT is awarded after a 

successful prototype, an Agreements Officer may issue a modification to the 

original prototype agreement or a new contract. A new contract is identified with 

a C as the instrument type in the ninth position of the PIID and would be required 

to follow policies identified in the FAR and DFARs. Guidance on this can be 

found in DLM 4000.25, Volume 7, C1.6. The FAR and DFARS govern the policies 

for PIID and define the type of instrument and appropriate use. 
Enclosure 2, ADC 1420

Page 1

Enclosure 2

Revise the following DLMS Implementation Conventions (IC) as shown. 

Changes are identified by bold italics and deletions by single strikethrough text 

# Location DLMS 511M (4010) 

Requisition Modification

Reason

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration)

Implement PIID for

Other Transactions 

(OT)

2. 2/GF03/070

Data Element 367 - 

Contract Number

Update DLMS Notes as follows:

DLMS Note: 

1. Must use to identify the PIID for GFM. Refer to ADC 1161A.

2. Use as directed by the authorizing Service/Agency to identify 

the PIID authorizing the contractor to purchase materiel from a

Government source. Use the legacy procurement instrument 

identification number (PIIN) pending transition to the PIID. When 

GFM is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1420.

Update DLMS Notes 

for OT

3. 2/LIN02/100

Data Element 235 - 

Product/Service ID

Qualifier

Update DLMS Note as follows:

CR Contract Number

DLMS Note: 

Use to identify the PIID of the Federal Supply Schedule or related 

instrument when ordering nonstandard materiel. When 

procurement is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 2

# Location DLMS 511R (4010) 

Requisition

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration)

Implement PIID for 

Other Transactions 

(OT) 

2. 2/GF03/070

Data Element 367 

- Contract 

Number 

Update DLMS Notes as follows:

DLMS Note: 

1. Must use to identify the PIID for GFM. Refer to ADC 1161A.

2. Use as directed by the authorizing Service/Agency to identify 

the PIID authorizing the contractor to purchase materiel from a

Government source. Use the legacy procurement instrument 

identification number (PIIN) pending transition to the PIID. When 

GFM is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th

position of PIID) will be 3 for Research OTs or 9 for Prototype 

and Production OTs. Refer to ADC 1420.

Update DLMS Notes 

for OT

3. 2/LIN02/100

Data Element 235 

- Product/ Service 

ID Qualifier

Update DLMS Note as follows:

CR Contract Number

DLMS Note: 

Use to identify the PIID of the Federal Supply Schedule or related 

instrument when ordering nonstandard materiel. When 

procurement is authorized under a PIID call/order number (F in 

9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th

position of PIID) will be 3 for Research OTs or 9 for Prototype 

and Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 3

# Location DLMS 517G (4010) 

Government Furnished Materiel (GFM) Validation 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 4:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/GF03/060

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: 

1. Must use to identify the PIID. Use the legacy procurement 

instrument identification number (PIIN) pending transition to the 

PIID. When GFM is authorized under a PIID call/order number (F 

in 9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT

# Location DLMS 527D (4010) 

Due-in/Advance Receipt /Due Verification

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/020

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the PIID. Use the legacy procurement 

instrument identification number (PIIN) pending transition to the 

PIID. When procurement is authorized under a PIID call/order 

number (F in the 9th position), provide the value in the PIID field. 

For Other Transaction (OT) agreements, the type of instrument 

(9th position of PIID) will be a 3 for Research OTs or 9 for 

Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS Note 

for OT

3. 2/CS02/020

Data Element 327 - 

Change Order

Sequence Number

Add new DLMS Note:

DLMS Note: Use to identify a modification number to the cited

procurement instrument. This is the Supplementary Procurement

Instrument Identifier (Supplementary PIID). Refer to ADC 1161A 

or ADC 1420. 

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 4

# Location DLMS 527R (4010) 

Receipt, Inquiry, Response and MRA

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument Type 

and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/020

Data Element 367 -

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the PIID. Use the legacy procurement 

instrument identification number (PIIN) pending transition to the 

PIID. When procurement is authorized under a PIID call/order 

number (F in the 9th position), provide the value in the PIID field. 

For Other Transaction (OT) agreements, the type of instrument 

(9th position of PIID) will be a 3 for Research OTs or 9 for 

Prototype and Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT

3. 2/CS02/020

Data Element 327 - 

Change Order

Sequence Number

Update DLMS Note as follows:

DLMS Note: Use to identify a modification number to the cited 

procurement instrument. This is the Supplementary Procurement

Instrument Identifier (Supplementary PIID). Refer to ADC 1161A

or ADC 1420.

Update DLMS Note 

for OT

4. 2/GF03/060

Data Element 367

- Contract Number 

Update DLMS Notes as follows:

DLMS Note: 

1. [...] Refer to ADC 1161A or ADC 1420

2. When GFM is authorized under a PIID call/order number (F in 

9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th

position of PIID) will be a 3 for Research OTs or 9 for 

Prototype and Production OTs. Refer to ADC 1420. 

Update DLMS Notes 

for OT

5. 2/N901/090

Data Element 128 - 

Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT (Contract Number) 

DLMS Note:

2. When procurement is authorized under a PIID call/order number

(F in 9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 5

# Location DLMS 536L (4010) 

Logistics Reassignment Management Data 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 5:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/030

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: 1. Must use with the 2/HL/010 contract loop to

identify the procurement instrument identifier (PIID). When

procurement is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Notes 

for OT 

3. 2/CS03/030

Data Element 328 

- Release Number 

Update DLMS Note as follows:

DLMS Note: Use in the 2/HL/010 contract loop to identify the sixposition Supplementary PIID when applicable. Refer to ADC 1161A 

or ADC 1420

Update DLMS Note 

for OT 

# Location DLMS 567C (4010)

Contract Completion Status (DLMS Contract Completion 

Statement/Unclosed ContractStatus/Contract Close-out Extension)

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument Type 

and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/050

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the PIID of the procurement instrument 

being reported. Use the legacy procurement instrument identification 

number (PIIN) pending transition to the PIID. When procurement is 

authorized under a PIID call/order number (F in 9th position), 

provide the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to

ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 

3. 2/CS02/050

Data Element 327 

- Change Order

Sequence 

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify a modification number to the cited 

procurement instrument. This is the Supplementary Procurement 

Instrument Identifier (Supplementary PIID). Refer to ADC

1161A or ADC 1420 

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 6

# Location DLMS 810L (4010) 

Logistics Bill

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/REF01/120

Data Element 128 - 

Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: Use to identify the procurement instrument identifier 

(PIID) associated with this invoice billing line. When procurement is

authorized under a PIID call/order number (F in 9th position), provide 

the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to

ADC 1161A or ADC 1420. 

Update DLMS Note 

for OT 

# Location DLMS 812L (4010) 

Logistics Bill Adjustment Request Reply Revision

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 5:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/LIN02/170

Data Element 235 - 

Product/Service ID

Qualifier

Update DLMS Note as follows:

CR Contract Number

DLMS Note: Use to identify the procurement instrument identifier 

(PIID) for a Federal Supply Schedule or related instrument used to 

order nonstandard materiel. When procurement is authorized under 

a PIID call/ordernumber (F in 9th position), provide the value in the 

PIID field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 7

# Location DLMS 824R (4010) 

Reject Advice 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/OTI02/010

Data Element 128 - 

Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: Use to identify the procurement instrument identifier

(PIID). Use the legacy procurement instrument identification

number (PIIN) pending transition to the PIID. When procurementis 

authorized under a PIID call/order number (F in 9th position), 

provide the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 

3 for Research OTs or 9 for Prototype and Production OTs. Refer

to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 

# Location DLMS 842A/R (4030)

Standard Supply Discrepancy Report (SDR) Reply

Reason

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/0750

Data Element 367 -

Contract Number

Update DLMS Note as follows:

DLMS Note: 1. Use to identify the procurement instrument identifier 

(PIID). Use the legacy procurement instrument identification 

number (PIIN) pending transition to the PIID. When procurement is 

authorized under a PIID call/order number (F or M in the 9th

position), provide the value in the PIID Field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420. 

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 8

# Location DLMS 842C/I (4030) 

Stock Screening Request 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 3:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/0750

Data Element 367 

- Contract 

Number 

Update the DLMS Note as follows:

DLMS Note: 1. Only one procurement instrument identifier (PIID)

may be identified per stock screening request. Use the legacy

procurement instrument identification number (PIIN) pending 

transition to the PIID. When procurement is authorized under a PIID 

call/order number (F or M in 9th position), provide the value in the 

PIID field if screening for a specific call/order. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420. 

Update DLMS Note 

for OT 

# Location DLMS 842A/W (4030)

Standard Supply Discrepancy Report (SDR), Follow-up, 

Correction, Cancellation, & Reconsideration Request

Reason

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/0750

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier

(PIID). Use the legacy procurement instrument identification

number (PIIN) pending transition to the PIID. When a contract is 

issued under a PIID call/order number (F or M in 9th position),

provide the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 

3 for Research OTs or 9 for Prototype and Production OTs. 

Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 9

# Location DLMS 842C/R (4030) 

Stock Screening Reply

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 3:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/0750

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier

(PIID). Use the legacy procurement instrument identification

number (PIIN) pending transition to the PIID. When procurement

is authorized under a PIID call/order number (F in 9th position), 

provide the value in the PIID field if screening for a specific 

call/order. Otherwise use the base PIID. For Other Transaction 

(OT) agreements, the type of instrument (9th position of PIID) 

will be a 3 for Research OTs or 9 for Prototype and Production 

OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 

# Location DLMS 842P (4030) 

Product Quality Deficiency Report (PQDR) Data Exchange 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/0750

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: Used to identify the procurement instrument identifier 

(PIID under which the nonconforming materiel was. Use the legacy

procurement instrument identification number (PIIN) pending 

transition to the PIID. When procurement is authorized under a PIID 

call/order number (F in 9th position), provide the value in the PIID

field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS Note 

for OTA 
Enclosure 2, ADC 1420

Page 10

# Location DLMS 842S/Q (4030) 

Storage Quality Control Report 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 5:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/0750

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier

(PIID). Use the legacy procurement instrument identification number 

(PIIN) pending transition to the PIID. When procurement is 

authorized under a PIID call/order number (F in 9th position), provide

the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to

ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 

# Location DLMS 846A (4010) 

Asset Reclassification 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 4:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/240

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: 

2. When procurement is authorized under a PIID call/order number(F 

in 9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 11

# Location DLMS 846D (4010) 

Logistics Reassignment Transfer and Decapitalization 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/240

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier

(PIID) of the associated receipt. Use the legacy procurement

instrument identification number (PIIN) pending transition to the 

PIID. When procurement is authorized under a PIID call/order 

number (F in 9th position), provide the value in the PIID field. For 

Other Transaction (OT) agreements, the type of instrument (9th

position of PIID) will be a 3 for Research OTs or 9 for Prototype 

and Production OTs. Refer to ADC 1161A or ADC 1420. 

Update DLMS Note 

for OT

# Location DLMS 846I (4010) 

Asset Status Inquiry/ Report 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 5:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS01/240

Data Element 367 - 

Contract Number

Update the DLMS Note as follows:

DLMS Note: 

2. When procurement is authorized under a PIID call/order number(F 

in 9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 12

# Location DLMS 856P (4010) 

Advance Shipment Notice (ASN)

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 10:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for 

Other Transactions 

(OT)

2. 2/PRF01/050

Data Element 324 

- Purchase Order

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier 

(PIID). Use the legacy procurement instrument identification 

number (PIIN) pending transition to the PIID. When procurement is 

authorized under a PIID call/order number (F in 9th position), provide 

the valuein the PIID field. For Other Transaction (OT) agreements, 

the type of instrument (9th position of PIID) will be a 3 for 

Research OTs or 9 for Prototype and Production OTs. Refer to

ADC 1161A or ADC 1420. 

Update DLMS Note 

for OT

# Location DLMS 856R (4030) 

Shipment Status Materiel Returns

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 8:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for 

Other Transactions 

(OT) 

2. 2/GF03/3300

Data Element 367 

- Contract 

Number 

Update DLMS Note as follows:

DLMS Note: Must use to identify the applicable procurement 

instrument identifier (PIID). Use the legacy procurement instrument 

identification number (PIIN) pending transition to the PIID. When 

GFM is authorized under a PIID call/order number (F in 9th position), 

provide the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to

ADC 1161A or ADC 1420.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 13

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 5:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/REF04-01/1500

Data Element - 

128 Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: 

1. Must use for CAV shipment status, to identify the procurement 

instrument identifier (PIID) authorizing repair/return of GFP. Use the 

legacy procurement instrument identification number (PIIN) pending 

transition to the PIID. When procurement is authorized under a PIID 

call/order number (F in 9th position), provide the value in the PIID 

field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS Note 

for OT 

3. 2/GF03/3300

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: Must use to identify the applicable 

procurement instrument identifier (PIID). Use the PIIN pending 

transition to the PIID. When GFP is authorized under a PIID 

call/order number (F in 9th position), provide the value in the PIID 

field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420. 

Update DLMS Note 

for OT 
Enclosure 2, ADC 1420

Page 14

# Location Federal 857 (4010) 

Shipment and Billing Notice 

(Wide Are Workflow – WAWF)

Reason 

1. 2/N901/110

Data Element 128 -

Reference

Identification 

Qualifier

Update Code level note as follows:

CT Contract Number

1.Use in Shipment loop (HL03 code S) to identify the Gaining 

procurement instrument identifier (PIID) for Reparable Combo 

Reports. When procurement is authorized under a PIID call/order 

number (F in 9th position), provide the value in the PIID field. For 

Other Transaction (OT) agreements, the type of instrument (9th

position of PIID) will be a 3 for Research OTs or 9 for Prototype 

and Production OTs. Refer to ADC 1161A or ADC 1420. 

Implement PIID for

Other Transactions 

(OT) 

2. 2/PRF/190

Segment, PRF 

Purchase Order 

Reference

Update Segment level note as follows:

1.Use to identify the Procurement Instrument Identifier (PIID).

When procurement is authorized under a PIID call/order number (F 

in 9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420.

Update DLMS Note 

for OT 

3. 2/PRF01/190

Data Element 324 - 

Purchase Order

Number 

Update Data Element level note as follows:

Enter the PIID. Use the legacy PIIN pending transition to the PIID.

When procurement is authorized under a PIID call/order number (F 

in 9th position), provide the value in the PIID field. For Other 

Transaction (OT) agreements, the type of instrument (9th position 

of PIID) will be a 3 for Research OTs or 9 for Prototype and 

Production OTs. Refer to ADC 1161A or ADC 1420. Transmit this

number without dashes.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 15

# Location DLMS 861P (4010) 

Acceptance Report

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 2:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 1/PRF01/080

Data Element 324 

- Purchase Order

Number 

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier 

(PIID). Use the legacy procurement instrument identification 

number (PIIN) pending transition to the PIID. When procurement is 

authorized under a PIID call/order number (F in 9th position), 

provide the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to

ADC 1161A or ADC 1420. 

Update DLMS Note 

for OT

# Location DLMS 867I (4010) 

Issue

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/REF01/030

Data Element 128 -

Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: 

2. Use to identify the procurement instrument identifier (PIID). Use 

the legacy procurement instrument identification number (PIIN)

pending transition to the PIID. When GFP is authorized under a PIID 

call/order number (F in 9th position), provide the value in the PIID

field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 16

# Location DLMS 869C (4010) 

Requisition Cancellation 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 4:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/GF03/100

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier

(PIID) authorizing the contractor to receive materiel. Use the legacy

procurement instrument identification number (PIIN) pending 

transition to the PIID. When materiel is authorized under a PIID

call/order number (F in 9th position), provide the value in the PIID 

field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420. 

Update DLMS Note 

for OT

3. 2/REF01/105

Data Element 128 

- Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: 

1. Use to identify the procurement instrument identifier (PIID), when 

available. Use the legacy PIIN pending transition to the PIID. When 

procurement is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other Transaction 

(OT) agreements, the type of instrument (9th position of PIID) will 

be a 3 for Research OTs or 9 for Prototype and Production OTs. 

Refer to ADC 1161A or ADC 1402. 

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 17

# Location DLMS 869F (4010) 

Requisition Follow-Up 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and 

Procurement Instrument Identifier (PIID) Construct (Supply/Contract 

Administration)

Implement PIID 

for Other 

Transactions 

(OT)

2. 2/GF03/100

Data Element 367 

- Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier (PIID) 

authorizing the contractor to receive materiel. Use the legacy procurement 

instrument identification number (PIIN) pending transition to the PIID. 

When materiel is authorized under a PIID call/order number (F in 9th

position), provide the value in the PIID field. For Other Transaction 

(OT) agreements, the type of instrument (9th position of PIID) will be a 

3 for Research OTs or 9 for Prototype and Production OTs. Refer to 

ADC 1161A or ADC 1420. 

Update DLMS 

Note for OT

3. 2/REF01/105

Data Element 128 

- Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: Use to identify the contract number PIID or obligation 

Agreement number associated with the requisition. When procurement is 

authorized under a PIID call/order number (F in 9th position), provide the 

value in the PIID field. For Other Transaction (OT) agreements, the 

type of instrument (9th position of PIID) will be a 3 for Research OTs or 

9 for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS 

Note for OT

# Location DLMS 870S (4010) 

Supply Status

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and 

Procurement Instrument Identifier (PIID) Construct (Supply/Contract 

Administration) 

Implement PIID

for Other 

Transactions 

(OT)

2. 2/CS01/086

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the procurement instrument identifier

(PIID). Use the legacy procurement instrument identification number 

(PIIN) pending transition to the PIID. When procurement is authorized 

under a PIID call/order number (F or M in 9th position), provide the 

value in the PIID field. For Other Transaction (OT) agreements, the 

type of instrument (9th position of PIID) will be a 3 for Research OTs 

or 9 for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420. 

Update DLMS 

Note for OT 
Enclosure 2, ADC 1420

Page 18

# Location DLMS 940R (4030) 

Materiel Release

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/N901/0400

Data Element 128 

- Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: 

1. Must use in GFM related transactions to providethe (PIID). Use 

the legacy procurement instrument identification number (PIIN) 

pending transition to the PIID. When GFM is authorized under a 

PIID call/order number (F in 9th position), provide the value in the 

PIID field. For Other Transaction (OT) agreements, the type of 

instrument (9th position of PIID) will be a 3 for Research OTs or 9

for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420. 

Update DLMS Note 

for OT

# Location DLMS 945A (4010) 

Materiel Release Advice 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 7:

- ADC 1420, Other Transaction (OT) Agreements Instrument Type 

and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/N901/040

Data Element 128 - 

Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: Use to identify the procurement instrument identifier 

(PIID) on shipments of GFM to the contractor. When GFP is

authorized under a PIID call/order number (F in 9th position), provide 

the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to 

ADC 1161A or ADC 1420. This is the PIID authorizing shipment of 

GFP to the contractor perpetuated from the release order (e.g., the 

PIID under which the property was requisitioned). 

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 19

# Location DLMS 945A (4030) 

Materiel Release Advice

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 8:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/N901/0400

Data Element 128 

- Reference

Identification 

Qualifier

Update DLMS Note as follows:

CT Contract Number

DLMS Note: Use to identify the procurement instrument identifier 

(PIID) on shipments of GFM to the contractor. When GFM is

authorized under a PIID call/order number (F in 9th position), 

provide the value in the PIID field. For Other Transaction (OT) 

agreements, the type of instrument (9th position of PIID) will be a 3 

for Research OTs or 9 for Prototype and Production OTs. Refer to 

ADC 1161A or ADC 1420. This is the PIID authorizing shipment of 

GFP to the contractor perpetuated from the release order (e.g., the 

PIID under which the property was requisitioned).

Update DLMS Note 

for OT

# Location DLMS 947I (4010) 

Inventory Adjustment 

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration) 

Implement PIID for

Other Transactions 

(OT)

2. 2/CS/050

Segment, CS 

(Contract Summary)

Update Segment level DLMS Note as follows:

DLMS Note:

1.Use only with W1901 code AC inventory adjustment transactions 

to identifythe procurement instrument identifier (PIID) and Contract Line 

Item Number (CLIN), or the CLIN, including the Subcontract Line 

Item Number (SUBCLIN), associated with the transaction. Use of 

this segment is a DLMS enhancement. See introductory DLMS note

4a., ADC 1161A and ADC 1420. 

Update DLMS Note 

for OT

3. 2/CS01/050

Data Element 367 -

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the PIID of the associated adjustment.

Use the legacy procurement instrument identification number (PIIN)

pending transition to the PIID. When procurement is authorized 

under a PIID call/order number (F in 9th position), provide the value 

in the PIID field. For Other Transaction (OT) agreements, the type 

of instrument (9th position of PIID) will be a 3 for Research OTs or 

9 for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420.

Update DLMS Note 

for OT
Enclosure 2, ADC 1420

Page 20

# Location DLMS 947I (4030) 

Inventory Adjustment

Reason 

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 6:

- ADC 1420, Other Transaction (OT) Agreements Instrument 

Type and Procurement Instrument Identifier (PIID) Construct

(Supply/Contract Administration

Implement PIID for

Other Transactions 

(OT)

2. 2/CS/0500

Segment, CS

Contract Summary

Update Segment level DLMS Note as follows:

DLMS Note:

1.Use only with W1901 code AC inventory adjustment transactions 

to identify the procurement instrument identifier (PIID) and Contract Line 

Item Number (CLIN), or the CLIN, including the Subcontract Line 

Item Number (SUBCLIN), associated with the transaction. Use of 

this segment is a DLMS enhancement. See introductory DLMS note

4a., ADC 1161A or ADC 1420.

Update DLMS Note 

for OT

3. 2/CS01/050

Data Element 367 - 

Contract Number

Update DLMS Note as follows:

DLMS Note: Use to identify the PIID of the associated adjustment.

Use the legacy procurement instrument identification number (PIIN)

pending transition to the PIID. When procurement is authorized 

under a PIID call/order number (F in 9th position), provide the value 

in the PIID field. For Other Transaction (OT) agreements, the type 

of instrument (9th position of PIID) will be a 3 for Research OTs or 

9 for Prototype and Production OTs. Refer to ADC 1161A or ADC

1420. 

Update DLMS Note 

for OT
Enclosure 3, ADC 1420

Page 1 

Enclosure 3

Logistics Data Resources Management System (LOGDRMS)

NAME: Procurement Instrument Identifier (PIID)

(Contract Number)

DEFINITION:

A standard unique identifier for a solicitation, contract, 

agreement, or order and related procurement instruments., 

see DFARS Subpart 204.16 See FAR Subpart 4.16 for PIID 

policy and procedures, including allowable letter 

designations to identify the type of instrument (9th

position of PIID). 

PIIDs for Other Transaction (OT) agreements must carry 

a 3 for Research OTs or a 9 for Prototype and Production 

OTs in the 9th position.

DATA CODE CHARACTERISTICS: TYPE: AN 

MIN: 13, MAX: 17

SOURCE: DFARS Subpart 204.16 FAR 4.16 - Unique Procurement 

Instrument Identifiers

REMARKS:

The new DoD PIID is 13/13 characters in length, Federal

non-DoD PIID is 13/17 characters. Refer to ADC 1161A or 

ADC 1420.
Enclosure 4, ADC 1420

Page 1

Enclosure 4

Authority for Use of Other Transaction Agreements 

Source: Reference 9.b.

ACQUISITION

AND SUSTAINMENT

THE UNDER SECRETARY OF DEFENSE

3010 DEFENSE PENTAGON

WASHINGTON, DC 20301-3010

NOV 2 0 2018

MEMORANDUM FOR SECRETARIES OF THE MILITARY DEPARTMENTS

(ATTN: SERVICE ACQUISITION EXECUTIVES)

COMMANDERSOFTHECOMBATANTCOMMANDS

DIRECTORS OF THE DEFENSE AGENCIES

DIRECTORS OF THE DOD FIELD ACTIVITIES

DIRECTOR OF THE DEFENSE INNOVATION UNIT

SUBJECT: Authority for Use of Other Transactions for Prototype Projects Under

10, United States Code, Section 2371b

Reference: (a) "Authority for Use of Other Transactions for Prototype Projects Under lO U.S.C.

2371b," dated March 10, 20 I6

(b) Section 873 of the John S. McCain National Defense Authorization Act forFiscal

Year 2019 (Public Law 115-232)

(c) Joint Explanatory Statement accompanying the Department of Defense

Appropriations Act, 2019 (Public Law 115-245), pages 153-154

The purposes of this memorandum are to (I) designate Components authorized to

execute Other Transaction (OT) agreements as provided for in title 10, United States Code,

section 2371b; (2) rescind reference (a) and replace it to expand approval authority and

increase the dollar thresholds for use of OTs; and (3) establish additional data collection and

reporting requirements.

I hereby designate the Directors of the Defense Agencies, the Directors of Field

Activities with contracting authority, the Commanding Officers of Combatant Commands

(CCMDs) with contracting authority and the Director of the Defense Innovation Unit as

having the authority to carry out Prototype OTs and follow-on Production OTs as permitted

by section 2371b. All previous designations to Defense Agencies and Field Activities are

rescinded. The designation portion of this memorandum does not apply to the military

departments, the Defense Advanced Research Projects Agency (DARPA), and the Missile

Defense Agency (MDA), which have their own authorities prescribed in statute.

Approval authorities and dollar thresholds for Prototype and Production OTs are set

forth below. These authorities are non-delegable above$I00 million.
Enclosure 4, ADC 1420

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2

Organization Up to $100M

Transaction Value

$100M to $500M Over $500M

CCMDs with contracting

authority Commanding Officer USD(R&E) orUSD(A&S)

USD(R&E) or

USD(A&S)*

DAs/FAs with contracting

authority/DID Director

USD(R&E) or

USD(A&S)

USD(R&E) or

USD(A&S)*

Military Departments

Senior Procurement

Executive

Senior Procurement

Executive

USD(R&E) or

USD(A&S)*

DARPA

MDA Director Director

USD(R&E) or

USD(A&S)*

* An Under Secretary must also make a written determination in accordance with section 2371b. 

Additionally, the Congress shall be notified at least 30 days before this authority is exercised

The Office of the Under Secretary making the written determination is responsiblefor

Congressional notification.

In determining the value of OTs for the purposes of assessing compliance with the

authority levels set forth above, OTs will be measured based on the value of each transaction,

rather than the total value of all OTs that might be executed in a prototype project or for followon production. That is, a prototype project may consist of multiple transactions to the same or 

different parties, each of which shall be considered separately when considering dollar thresholds.

Transaction value shall include all options with prices established in the OTas awarded, as well as 

the amount associated with any cost-sharing borne by the contractor where the basis for the OT is 

subsection 237lb(d)(l)(C). Regardless of value, a separate OT approval will be required for each 

phase-prototype or follow-on production-and separately within a phase for each transaction.

It is essential that organizations with OT authority ensure Agreements Officers (AOs) are 

appropriately designated by the cognizant Head of the Contracting Activity and receive training 

needed to be successful. These organizations shall provide appropriate oversight andhave

processes in place to ensure that AOs do not bind the Government in OT agreements that exceed

their warrant authority.

The Assistant Secretary of Defense for Acquisition (ASD(A)) shall establish standard

reporting formats, consolidate component inputs, and transmit reports to Congress to implement

data collection and reporting obligations in accordance with references (b) and (c).In the interim, 

components are cautioned to be mindful of the obligations set forth and take steps toward 

compliance with reference to any OTs executed before ASD(A) procedures are issued. Senior 

Procurement Executives, Directors, and the relevant Commanding Officers areresponsible for 

ensuring data required under references (b) and (c) are accurately collected and reported in the 

Federal Procurement Data System-Next Generation (FPDS-NG) located at https://www.fpds.gov.
Enclosure 4, ADC 1420

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Enclosure 4, ADC 1420

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OFFICE OF THE SECRETARY OF DEFENSE

1500 DEFENSE PENTAGON

WASHINGTON, DC 20301··1500

NOV 2 0 2018

MEMORANDUM FOR SECRETARIES OF THE MILITARY DEPARTMENTS

(ATTN: SERVICE ACQUISITION EXECUTIVES)

COMMANDERS OF THE COMBATANT COMMANDS

DIRECTORS OF THE DEFENSE AGENCIES DIRECTORS

OF THE DOD FIELD ACTIVITIES

SUBJECT: Definitions and Requirements for Other Transactions Under Title 10, United

States Code, Section 2371b

The purpose of this memorandum is to establish direction for the transition of prototype 

Other Transactions (OTs) to follow-on Production OTs. Accordingly, this memorandum does

three things: (1) provides a definition of "prototype project" in the contextof OTs; (2) addresses the 

requirement that the prototype project phase provide for the award of a follow-on production

transaction; and (3) provides a definition of "successful completion," before follow-on Production

OTs may be awarded under the authority of section 2371b.

The definition of a "prototype project" in the context of an OT is as follows: a prototype 

project addresses a proof of concept, model, reverse engineering to address obsolescence, pilot, 

novel application of commercial technologies for defense purposes, agiledevelopment activity, 

creation, design, development, demonstration of technical or operational utility, or combinations 

of the foregoing. A process, including a business process,may be the subject of a prototype

project.

Subsection 2371b(f) provides that a "transaction entered into under this section for a

prototype project may provide for the award of a follow-on production contract or transactionto 

the participants in the transaction." This statute requires that advanced consideration be given and

notice be made of the potential for a follow-on OT; this is a necessary precondition for a follow-on 

Production OT. As such, solicitation documents and the Prototype OT agreement shall include

notice that a follow-on Production OT is possible.

Those organizations seeking to use the follow-on production authority provided for in

subsection 2371b(f) shall apply the following definition for "successful completion." A transaction 

for a prototype project is complete upon the written determination of the appropriate approving 

official for the matter in question that efforts conducted under a Prototype OT: (1) met the key 

technical goals of a project; (2) satisfied success metrics incorporated into the Prototype OT; or

(3) accomplished a particularly favorable or unexpected result that justifies the transition to 

production. Furthermore, successful completion can occur prior to the conclusion of a prototype

project to allow the Governmentto transition any aspect of the prototype project determined to 

provide utility into production while other aspects of the prototype project have yet to be 

completed. Any Prototype OT shall contain a provision that sets forth the conditions under which

that prototype agreementmust be successfully completed.
Enclosure 4, ADC 1420

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