IN REPLY 

REFER TO DLMSO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-622 1 

FEB 0 4 2004 

MEMORANDUM FOR: SEE DISTRIBUTION 

SUBJECT: Approved DLMS Change (ADC) 1 15, Addition of Logistics Reassignment (LR) 

Backorder and Demand Data Record to DI Code DLT to Accommodate an 

Existing Air Force/Navy/DLA Process (Supply/MILSTRAP) 

This forwards an approved change to DoD 4000.25-2-M, Military Standard Transaction 

Reporting and Accounting Procedures (MILSTRAP). This change is effective immediately. 

This change documents an existing practice implemented by Air Force, Navy, and DLA. 

Revision to any other Service or Agency legacy system to accommodate this change is neither 

desired nor intended. 

Addressees may direct questions to the DLMSO point of contact Ms. Mary Jane Johnson, 

703-767-0577, DSN 427, emai!: Mary.Jane.Johnon@d!a.mi!. Others must cnntact their 

Component designated Supply Process Review Committee representative. 

Standards office 

Attachment 

DISTRIBUTION: 

SUPPLY PROCESS REVIEW COMMITTEE: 

USA AMCOPS-SL-SA/CASCOM ISD - uS~- --- -N-~-V-~-U-~ 4~2~4,-~-~-~-1~~ M04 I I 

GSA FLAM 

FAA AFZ 50" 

USAF AFMC LGIAIHQSSG ILSPR NIMA STD 101 

USMC LPC-3 DAASC-SL 

DLA 5-3322/J-373 1 DSCA PPP 

DTRA CSNLCM 

cc: 

ADUSD(L)SCI 

Chair, Integrated Materiel Management Committee 

USCG G SLP 

NSA S711 

USTC TCJ4 LTS 

LMI 
1 of 3

 

ADC 115 

Attachment

Approved DLMS Change (ADC) 115

Addition of Logistics Reassignment (LR) Backorder and Demand Data Record to DI Code DLT

 to Accommodate an Existing Air Force/Navy/DLA Process (Supply/MILSTRAP)

1. ORIGINATOR:

a. Service/Agency: Air Force and DLA

b. Originators:

 

1) Air Force: Bobbie Ziolek, HQ AFMC/LGIA

2) DLA: Lora Conrad, HQ DLA J-332

2. FUNCTIONAL AREA: Supply (MILSTRAP) 

3. REQUESTED CHANGE

a. Title: Addition of Logistics Reassignment (LR) Backorder and Demand Data Record to DI 

Code DLT to Accommodate an Existing Air Force/DLA Process. 

b. Description of Change: 

(1) DoD 4000.25-2-M, Military Standard Transaction Reporting and Accounting 

Procedures (MILSTRAP), is the authoritative source for all D-series document identifier (DI) codes. 

Several years ago, without DoD MILSTRAP authorization, DoD 4140.26-M published a new record 

4 for DI Code DLT, LR Backorder and Demand Data transaction. At that time Air Force and DLA 

implemented DI Code DLT Record 4 in their legacy systems. Air Force and DLA are proposing this 

change to revise MILSTRAP, appendix AP3.23 to add DI Code DLT Record 4. Record 4 will be 

optional for use by those who have already implemented its use (DLA and Air Force are known to 

have implemented). Any Service that has not already implemented DI Code DLT record 4 should 

NOT revise their legacy systems to do so. The data requirements of DI Code DLT Record 4 will be 

added to the DLMS 536L, LR Management Data transaction, by a separate PDC. 

(2) This change was discussed at Supply Process Review Committee Meeting 03-3, 

Dec 3-4, 2003. Navy indicated they had also implemented this change in the 1990s. Given that the 

procedure is optional, and that Air Force, DLA and Navy have implemented, the committee agreed 

this could be released as an approved change for immediate publication rather than staffed as a 

proposed change. Any Component that has not already implemented DI Code DLT record 4 should 

NOT revise their legacy systems to do so. 

c. Procedures: Revise MILSTRAP, Appendix 3.23, DI Code DLT, to add Record 4 as 

shown in the enclosure.
2 of 3

ADC 115

Att

4. REASON FOR CHANGE: 

a. Under the Consumable Item Transfer (CIT) program of the 1990’s, DoD 4140.26-M, 

Defense Integrated Materiel Management Manual for Consumable Items, was revised and 

published in May 1997. For whatever the reason, and without coordination or appropriate 

authorization from the DoD MILSTRAP Administrator, a new Record 4 to DI Code DLT, LR 

Backorder and Demand Data, was published in DoD 4140.26-M as a required transaction in the 

process of transferring Supply management, technical and quality data during LR. However 

MILSTRAP, as the authoritative source for D-series transactions, does not have a 

Record 4 for DI Code DLT. Record 4 includes among others, fields for identifying the 

transferring item as a Provisioning Item, a Life of Type Buy item, or a Diminishing 

Manufacturing Source item. These are all pieces of information Air Force and DLA agree would 

be helpful to the Gaining Item Manager for future support of the item.

b. The Air Force is planning to replace their old automated inter-service/inter-Agency 

LR process used under CIT due to legacy systems interface updates/revisions that have impacted 

the process. Air Force would like to be able to pass the Life-of-Type Buy/Diminishing 

Manufacturing Source/etc. information, if applicable, by using the DIC DLT, Record 4 in future 

LRs. Both AF and DLA programmed Record 4 under the CIT in the late 1990s so there is no 

legacy system impact to Air Force or DLA. This proposal is not intended to levy a change 

requirement on other Service or Agency legacy systems, accordingly use of DLT Record 4 is 

optional and intended for use by, and among, Air Force, Navy and DLA, who have already 

implemented. This change is also authorized for any Component not identified that may have 

also implemented it in the 1990s. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Documents an optional DI Code DLT record 4 which is currently 

implemented between DLA, Air Force, and Navy, to provide management data electronically to 

the GIM versus (or in addition to) providing a hard copy note in the IM folder which might be 

overlooked in review of IM folder data. In the case of Life-of-Type Buys, Air Force finds this 

information useful regarding retention of reassigned assets. The additional data requirements 

will be added to the DLMS 536L transaction by separate PDC.

b. Disadvantages. None known as the requirement is optional and is not intended to 

impact/revise legacy systems in which it is not currently implemented. 

6. IMPACT:

a. Data Content/Procedure. No change required to legacy systems. The following 

data fields are added to DI Code DLT as currently used by DLA, Air Force and Navy, and will 

also be added to DLMS 536L by a separate PDC:

New Data Field:

Life of Type buy

Definition/Source of Definition: These data elements 

are currently published in DoD 4140.26-M. At time of 
3 of 3

ADC 115

Att

Diminishing Manufacturing Source Item

Procurement Cycle Quantity

Economic Order Quantity

Price Break Quantity 

Life of Type Quantity 

Minimum Buy Quantity

Numeric Stockage Objective Quantity 

Insurance Quantity

Funded Planned Requirement Quantity

publication of this change, no further explanation had 

been provided for the data elements. Contact the 

proponent for DoD 4140.26-M for further explanation of 

any of these fields.

Program Related for Future Demand 

Indicator

b. Publications: 

1) DoD 4000.25-2-M, MILSTRAP. Revise MILSTRAP appendix AP 3.23, DI Code 

DLT, to add an optional new record 4 for use by agreement between Components that have already 

implemented the requirement, as shown in enclosure 1. 

2) DoD 4000.25-M, DLMS. DLMS 536L will be revised in future PDC to 

accommodate the new data requirements.

3) DoD 4140.26-M, Defense Integrated Materiel Management Manual for 

Consumable Items. The Integrated Materiel Management Chair, as the proponent for DoD 4140.26-M, 

agreed to delete the MILSTRAP D-series DI Codes DLS through DLW, appendix G (G1 through G5) 

and appendix H, from DoD 4140,26-M in the next change to the manual. The D-series of DI codes is 

governed by DoD 4000.25-2-M, MILSTRAP, and their publication in another DoD manual has resulted 

in unauthorized revision to the transactions and a deviation from the authoritative source.

Enclosure
1 of 2

ADC 115

Enclosure

DLT record 4 

ENCLOSURE TO ADC 115

Addition of LR Backorder and Demand Data Record to DI Code DLT to Accommodate an 

Existing Air Force/Navy/DLA Process

DoD 4000.25-2-M

DLT

RECORD 41

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DLT.

Routing Identifier (TO) 4-6 Enter RI code identifying the GIM to which the 

transaction is being forwarded.

Blank 7 Leave blank.

National Stock Number 8-20 Enter NSN of item being transferred.

Package Sequence 

Number 

21-23 Enter the next sequence number for this DI code 

and NSN. On the last record, enter Z and the 

appropriate two position sequence number.

Provisioning Item 24 Enter Y or N; otherwise leave blank.

Date (Provisioning Item 

Requirement)

25-29 Enter date provisioning item is required; 

otherwise leave blank. Enter two-digit year in 

record positions 25-26 and three-digit ordinal 

day in record positions 27-29.

Life of Type buy 30 Enter Y or N; otherwise leave blank.

Diminishing 

Manufacturing Source 

Item

31 Enter Y or N; otherwise leave blank.

Quantity (Procurement 

Cycle)

32-40 Enter procurement cycle quantity if available; 

otherwise leave blank.

 

1 DLT Record 4 is optional and intended for use only by Components which implemented record 4 in 

their legacy systems in the 1990s. DLA, Air Force, and Navy are known to have implemented record 4 in 

the 1990s. Any Component that has not previously implemented DI Code DLT record 4 should NOT 

revise their legacy systems to do so.
2 of 2

ADC 115

Enclosure

DLT record 4 

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Quantity (Economic 

Order)

41-49 Enter economic order quantity if available; 

otherwise eave blank.

Quantity (Price Break, 

Life of Type, and 

Minimum Buy )

50-58 Enter total quantity of all buys for price buy; life 

of type buy; and minimum buy quantities, 

otherwise, leave blank.

Quantity (Numeric 

Stockage Objective and 

insurance)

59-67 Enter total quantity of all buys for numeric 

stockage objective quantity and insurance 

quantity, only is not included in reorder point 

quantity computation; otherwise leave blank.

Quantity (Funded 

Planned Requirement)

68-76 Enter funded planned requirement quantity not 

included in reorder point quantity computation; 

otherwise leave blank.

Program Related for 

Future Demand 

Indicator

77 Enter ‘Y’ if demand quantity is program driven 

and ‘N’ if demand quantity is demand driven, if 

known; otherwise leave blank.

Blank 78-80 Leave blank.