IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

January 28, 2014 

MEMORANDUM FOR SUPPLY AND SUPPLY DISCREPANCY REPORT (SDR) PROCESS 

REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 

1091, Supply Discrepancy Reports (SDRs) Requesting Replacement or Expedited 

Shipment (Supply/SDR/PQDR/Finance) 

The attached change to DLM 4000.25, Defense Logistics Management System, and DLM 

4000.25-1, Military Standard Requisitioning and Issue Procedures (MILS TRIP), is approved for 

staggered implementation beginning July 1, 2014. SDR PRC members are required to actively 

monitor for implementation of this ADC and provide implementation dates when they become 

available. 

Addressees may direct questions to Ms. Ellen Hilert, DOD SDR System Administrator, 703-

767-0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil; or Tad DeLaney, DoDAAD PRC Chair, 

at 703-767-6885, DSN 427-6885, or email: Thomas.Delaney@dla.mil. Others must contact their 

Component designated Supply PRC representative or SDR Subcommittee representative available 

at: www.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

DOD PQDR Committee 

Finance PRC 

' 

~~~ Director 

Defense Logistics Management 

Standards Office 

Federal Recycling Program 0 Printed on Recycled Paper 
Attachment, ADC 1091 Page 1

Attachment to ADC 1091

Supply Discrepancy Reports (SDRs) Requesting Replacement or 

Expedited Shipment

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical/Functional POC for Security Assistance: AFLCMC/WFIUB, AFSAC 

SDR Office, DSN 986-1984, (937) 656-1984

b. Functional Sponsor: Ms. Ellen Hilert, DOD SDR System Administrator, 703-767-

0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Security Assistance and DOD SDR; Security 

Assistance SDRs submitted for Product Quality Deficiency Report (PQDR) Processing

b. Primary/Secondary Functional Process: Free-issue shipment

3. REFERENCES:

a. DLM 4000.25, DLMS, Volume 2, Supply

b. DLM 4000.25-1, MILSTRIP

c. AR 702–7/AFR 74–6/SECNAVINST 4855.5A/DLAR 4155.24, Product Quality 

Deficiency Report Program

4. APPROVED CHANGE(S):

a. Overview of Change: This change updates MILSTRIP and SDR guidance for 

reshipment of materiel in association with an SDR. This change:

(1) authorizes Foreign Military Sales (FMS) customers to request a replacement 

shipment using SDR Action Code 1F on SDR submissions, 

(2) updates the SDR guidance to clarify that customers requesting expedited 

transportation using SDR Action Code 1D (non-FMS customers only) are authorizing the use of

premium transportation, and 

(3) provides SDR and MILSTRIP guidance for processing SDRs and directing 

reshipment subsequent to a validated SDR. 
Attachment, ADC 1091 Page 2

b. Background: 

(1) Currently, when FMS customers submit an SDR, they are not authorized to select 

Action Codes 1D (indicating materiel is still required and requesting expedited shipment) or 1F

(requesting replacement shipment). If an FMS customer identifies a shortage, total non-receipt, a 

defective asset, or other type of discrepancy where credit applies, the source of supply (SoS) will

issue a credit and the customer must re-requisition if there is still a requirement for the item. 

This means that the customer is placed back at the end of the queue and is once again a lead-time

away from obtaining the desired asset. FMS customers requested DOD consider lifting this 

restriction, so they can request on the SDR submission that shortage/non-receipt assets be 

shipped to customers on the existing requisition; or in the case of a defective item, replacement 

assets be shipped, rather than issuing credit and forcing the customer to reorder.

(2) Non-FMS customer requests for a replacement or expedited shipment (e.g.,

associated with SDRs reporting shortage, wrong item, or total non-receipt) are often disregarded 

by the SoS due to the lack of pre-defined business rules for accomplishing the reshipment or the 

complexity of the required steps. This deficiency in the supply system impacts DOD customers 

with great frequency and has similar negative consequences as described for FMS customers. 

c. Approved Change in Detail:

(1) SDR submission edits must be modified to allow users to select Action Code 1F for 

requesting a replacement shipment in all SDR applications supporting input of FMS SDRs. 

(2) SDRs routed to the shipping activity must be validated and forwarded by the 

shipping activity to the SoS for decision on replacement. Only the SoS can authorize a 

replacement shipment. The shipping activity will validate supply discrepancies and transfer the 

SDR to the SoS using the applicable 300-series reply code. The SoS will retain the option to 

refuse replacement shipment, for example, if replacement materiel is not available. If the 

customer’s request is refused, this will be communicated using SDR Reply Code 126 (Stock not 

available or will not be reshipped in response to SDR). Up to two additional reply codes may be 

included in the response to the customer, as applicable (e.g., Reply Code 101 would be used to 

indicate that credit will be provided instead of the requested replacement).

(3) FMS SDRs identifying quality deficiencies (Q-series discrepancy codes) are 

processed using PQDR procedures. Reference 3.c. currently supports the ability to process 

PQDRs for replacement of defective/deficient materiel. No changes are required except to lift 

the prohibition on providing a reshipment for FMS customers using the SDR for identification of 

the quality deficiency.

(4) This ADC introduces specific business rules to ensure appropriate procedures are 

followed. Upon validation of the SDR, all applicable credit must be provided on the original 

document number/suffix. This includes credit for materiel and credit for packaging, crating, 

handling, and transportation (PCH&T), where applicable for directed returns. Alternative 

methods may be used for transportation of directed returns, such as providing a pre-paid shipping 

label. For FMS, transportation credit may include in-country transportation from the freight 

forwarder to the customer destination, where applicable.
Attachment, ADC 1091 Page 3

Staffing Note: GSA does not currently support DOD policy for processing PCH&T or incountry transportation credit from the freight forwarder. 

(a) Prior to initiating a reshipment, the SoS must ensure that the requested 

materiel is available for reshipment to the requiring customer. 

(b) Reshipment procedures require suffixing of the original document number to 

separately track and bill the reshipment. Use of the suffix/next higher suffix code will avoid 

assignment of a duplicate transportation control number (TCN). 

(c) It is possible that the elapsed time will result in billing for the reshipment at a 

higher unit price than was applicable to the original shipment. The SoS will provide supply 

status under the document number/suffix for the reshipment citing the current unit price and 

estimated shipment date. This will allow a small window during which the customer may submit 

a requisition cancellation if a change in price is not acceptable to the customer. The SoS or 

shipping activity, as applicable, will provide shipment status for the reshipment.

(d) In response to expedited shipment requests from non-FMS customers, the 

SoS will take the steps outlined above for reshipment. However, if the original requisition 

special requirements code (legacy required delivery date (RDD) field) is blank or all numeric 

(other than 444, 555, or 777) or the RDD from the requisition is less than 8 days from the current 

date, the SoS will apply Expedited Transportation Signal 777 to the materiel release order or 

vendor’s delivery order. Inclusion of Expedited Transportation Signal 777 will cause the 

shipment to be identified as Transportation Priority 2 (TP-2). TP-2 shipments will normally 

move by premium (air) transportation. Shipments identifying Expedited Transportation Signal 

777 are subject to air clearance processing whereby the air clearance authority may consult with 

the requisitioner to determine if the additional expense associated with air transportation is 

justified and potentially direct shipment movement by a surface mode. 

d. Revisions to DLM 4000.25 Manuals:

(1) Revise DLM 4000.25, DLMS, Volume 2, Supply, Chapters 4, 5, and 17 as shown 

in Enclosure 1.

(2) Revise DLM 4000.25-1, MILSTRIP, Chapters 3 and 4 as shown in Enclosure 1.

(3) Revise DLM 4000.25, Volume 2, Appendix 3, to revise SDR action codes: 

SDR ACTION CODES

“1D Materiel still required; expedite shipment using premium transportation. Not 

applicable to Security Assistance (Use Action Code 1F if materiel is still required, but 

premium transportation is not justified.)

 1F Replacement shipment requested (not applicable to Security Assistance)”

e. Transaction flow: Standard SDR and MILSTRIP transaction flows apply.
Attachment, ADC 1091 Page 4

f. Alternatives: Retain existing exclusion for FMS customers.

g. Proposed DLMS Change (PDC) 1091 Staffing Response/Comment Resolution: See 

Enclosure 2.

5. REASON FOR CHANGE:

a. Currently, when an FMS customer’s requisition is not filled correctly by DOD, the 

customer is issued credit by the SoS and must re-requisition if they still have a requirement for 

the item. This means the customer is placed back at the end of the queue and is once again a

‘lead time’ away from obtaining the desired asset. This processing delay can result in grounded 

customer equipment and provides mediocre customer service to our FMS partners. 

b. SoS disregard of non-FMS customer requests for expedited/replacement shipments 

forces re-requisitioning with potential for negative impact on readiness. When this scenario 

crosses fiscal years the customer may lose the original funding, heightening the negative impact.

c. This change removes impediments to providing replacement shipment support to 

Security Assistance trading partners as is available to other customers requisitioning from the 

DOD. 

d. The revised wording associated with Action Code 1D will clarify for the customer how 

expedited shipment will be accomplished. The intent is to ensure that the customer is aware that 

use of the action code may result in additional cost for premium transportation and should not be 

used unless justified.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages (tangible/intangible): Provides proactive customer service and reduces 

the time it takes for customer’s to receive items they have requisitioned.

b. Disadvantages: Requires programing and training.

7. TIME LINE/IMPLEMENTATION TARGET: Staggered implementation is authorized

beginning July 1, 2014. Action code definition revisions are effective July 1, 2014.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

9. IMPACT:

a. New DLMS Data Elements: N/A

b. Changes to DLMS Data Elements: Revise narrative associated with SDR requested 

action codes as described (transmitted via DLMS 842A/W SDR, Qualifier HB).

c. Automated Information Systems (AIS): Requires update to SDR-A (Air Force FMS 

SDR application) and Security Cooperation Enterprise System (SCES) (currently under 
Attachment, ADC 1091 Page 5

development). May require update within Component SDR applications to accept Security 

Assistance submission of Action Code 1F. May require update to SoS systems for processing of 

replacement shipments as described above.

d. DLA Transaction Services: Requires revision to DOD WebSDR to update code lists

for SDR action code definitions displayed for SDR input and management report selection. 

Requires removal of the WebSDR edit blocking use of Action Code 1F in support of FMS 

SDRs. 

e. Non-DLA Logistics Management Standards Publications: May require update to

internal Component guidance for processing of SDRs and customer shipments, as well as PQDR 

program guidance (Reference 3.c.).
Enclosure 1, ADC 1091 Page 1

Enclosure 1, Defense Logistics Manual (DLM) Revisions

The following DLM revisions apply. Changes are identified by bold red italics.

1. Revise DLM 4000.25, Volume 2, Chapter 4, Requisitioning, as shown. 

C4.7.14. Preparing MROs

(Intervening text not shown.)

C4.7.14.5. Expedited/Replacement Shipment Subsequent to Validated Supply 

Discrepancy Report. MROs directing release of materiel in response to customer requests for 

expedited or replacement shipment due to shortage, non-receipt, wrong item, or comparable 

discrepancy/deficiency will be processed using the original document number and the next 

available suffix code to ensure separate billing and unique TCN assignment. When requested 

by the customer via Supply Discrepancy Report, an Expedited Transportation Signal 777 may 

be assigned for the reshipment when the original special requirements code (legacy required 

delivery date (RDD) field is blank or all numeric (other than 444, 555, 777) or the RDD from 

the original requisition is less than 8 days from the current date. Inclusion of the Expedited 

Transportation Signal 777 will normally cause the shipment to move by premium (air) 

transportation. Shipments identifying Expedited Transportation Signal 777 are subject to air 

clearance processing whereby the air clearance authority may consult with the requisitioner to 

determine if the additional expense associated with air transportation is justified and 

potentially direct shipment movement by a surface mode.

1

---------------------------------

1 Refer to ADC 1091, SDRs Requesting Expedited or Replacement Shipment.

2. The above guidance will also be published in DLM 4000.25-1, MILSTRIP, Chapter 3, at 

paragraph C3.15.4.

3. Revise DLM 4000.25, Volume 2, Chapter 5, Status Reporting, as shown. 

C5.1.6.12.11. Expedited/Replacement Shipment Subsequent to Validated Supply 

Discrepancy Report. When reshipment is required (e.g. due to shortage, non-receipt, wrong 

item, or comparable discrepancy/deficiency), the reshipment will be processed using the 

original document number and the next available suffix code. At a minimum, the SoS will 

provide supply status indicating the estimated shipment date for the reshipment.

1

---------------------------------

1 Refer to ADC 1091, SDRs Requesting Expedited or Replacement Shipment.

4. The above guidance will also be published in DLM 4000.25-1, MILSTRIP, Chapter 4, at 

paragraph C4.8.10. 
Enclosure 1, ADC 1091 Page 2

5. Revise DLM 4000.25, Volume 2, Chapter 17, Supply Discrepancy Reporting, as shown. 

C17.3.12. Responsible Action Activity Response to an SDR

C17.3.12.1. Procedures

(Intervening text not shown.)

C17.3.12.1.2. Replies. Responsible activities shall reply to SDRs by submission 

of a DLMS 842A/R to WebSDR or via direct WebSDR input. Pending implementation of 

DLMS, other previously authorized SDR response formats may be used. SDR replies will

indicate the appropriate disposition, e.g., acknowledgment of the report, disposition of the 

materiel, validation of the report with authorization of financial adjustment, and/or instructions 

for repackaging, repair or other types of corrective action. SDR replies must contain the 

appropriate discrepancy code consistent with all information provided by the customer. This 

may require updating of the discrepancy codes used by the customer to assign the appropriate 

discrepancy code for the scenario described in the SDR remarks. The action activity shall 

identify the disposition/status using the appropriate Reply Code (Appendix 3). Action activities 

will ensure that inappropriate reply codes are blocked from use when responding to transshipper 

SDRs (Document Type Code W). Shipment information applicable to direct vendor deliveries, 

new procurement, etc., must be completed by the action activity where incomplete or inaccurate 

on the original report. This includes identification of the shipping activity or vendor (by CAGE), 

contract number, and identifying shipment numbers. DLMS compliant applications must also 

ensure that direct vendor delivery shipments are identified by Document Type Code 6 on the 

SDR reply, regardless of what the customer originally designated. Historical replies 

(transactions citing Transaction Set Purpose Code 49) may be used to fulfill these requirements 

where the submitter indicated that an SDR reply was not required.

C17.3.12.1.2.1. Interim Replies. Interim replies may be used to inform 

the submitter that an SDR has been forwarded to another organization for investigation or 

resolution. Responsible activities must provide an interim reply where a final reply cannot be 

provided within the established timeframes. Failure to meet the established timeframes must be 

caused by reasons outside the control of the ICP/IMM or GSA. Such interim replies will indicate 

when additional status will be provided. Identify the interim disposition/status using the 

appropriate reply code (Appendix 3). If no coding exists to specifically identify the reasons for 

the delay, select Code 137 and provide a clear-text explanation.

C17.3.12.1.2.2. Denials. SDRs not meeting the reporting criteria or 

timeframes specified in this chapter or not including sufficient justification, may be considered 

for information only, or denied, as appropriate. DoD ICP/IMM action activities are encouraged 

to accept late submissions lacking justification for trend analysis/corrective action; with 

associated financial credit provided at the discretion of the action activity. The responsible 

activity will use the SDR response and cite the appropriate disposition/status (reply) code. 
Enclosure 1, ADC 1091 Page 3

C17.3.12.1.3. DoD ICP/IMM, Shipping Depot, or GSA Actions. The ICP/IMM, 

shipping depot, or GSA will:

C17.3.12.1.3.1. Review all SDRs received for processing and determine 

proper course of action based on available supply records and the results of investigation. This 

includes SDRs which the customer has reported as requiring no action (Action Code 1H or 3B).

C17.3.12.1.3.2. Provide the SDR response to include disposition 

instructions as needed to the customer or the ILCO for Security Assistance SDRs. The 

responsible activity shall provide point of contact information for each SDR response.

C17.3.12.1.3.3. Based upon validated SDRs, request that DFAS or 

integrated financial process authorize adjustment/credit in accordance with MILSBILLS 

procedures in DLM 4000.25, Volume 4, Finance.

C17.3.12.1.3.4. Fulfill customer requests for expedited or replacement 

shipment (e.g., due to shortage, non-receipt, wrong item, or comparable discrepancy) when

feasible and assets are available. 1 

C17.3.12.1.3.4.1. SoS procedures must ensure replacement 

shipments do not incur double billing. Therefore, credit will be provided for the original 

shipment when applicable. Security Assistance customers will not be explicitly excluded from 

receiving a replacement shipment. The SoS will reprocess the customers’ requirements using 

the original document number suffixed to ensure separate billing and unique TCN 

assignment. SoS processing must trigger relevant supply and shipment status. Expedited 

Transportation Handling Signal 777 in response to a non-Security Assistance customer 

request for expedited shipment may be assigned when the original special requirements code 

(legacy required delivery date (RDD) field is blank or all numeric (other than 444, 555, or 777) 

or the RDD from the original requisition is less than 8 days from the current date. Inclusion 

of the Expedited Transportation Signal 777 will normally cause the shipment to move by 

premium (air) transportation. Shipments identifying Expedited Transportation Signal 777 are 

subject to air clearance processing whereby the air clearance authority may consult with the 

requisitioner to determine if the additional expense associated with air transportation is 

justified and potentially direct shipment movement by a surface mode. 

C17.3.12.1.3.4.2. If reshipment cannot be accomplished, respond 

with Reply Code 126 (Stock not available or will not be reshipped in response to SDR) and up 

to two additional reply codes, as applicable. Customers will be required to re-requisition 

materiel that is still required. 

C17.3.12.1.3.5. Provide signed evidence of shipment to the ILCO for 

Security Assistance SDR for non-receipt of materiel. If this documentation cannot be provided, 

appropriate credit is required.
Enclosure 1, ADC 1091 Page 4

C17.3.12.1.3.6. Provide documentation to the ILCO that is matched to the 

quantity shipped for Security Assistance SDRs for concealed shortages. Examples of such 

documentation are those containing size, total weight, and cube accepted by the carrier. Credit is 

denied if the documentation, in conjunction with the unit weight, supports shipment of the total 

quantity billed. Otherwise, appropriate credit for the differences is required.

---------------------------------

1 Refer to ADC 1091, SDRs Requesting Expedited or Replacement Shipment.
Enclosure 2, ADC 1091 Page 1

Enclosure 2, Proposed DLMS Change (PDC) 1091 Staffing Response/Comment Resolution

Originator Response/Comment Disposition

1. DLA Concur

Our comments include:

1. Clarification of discrepancy codes that apply to 

reshipment action codes requested

2. Will require DSS logic to have SDR forwarded to 

ICPs when reshipment or expedite is requested

3. If DLA approves reshipment to FMS customers an 

SCR will be required to change sales order logic. Early 

test showed that code embedded in sales order (SO) logic 

prevents any no cost shipment to FMS customers.

4. Request clarification of " Qualifier HB"

5. Other comments on the document call out internal 

process changes that may be required.

Noted.

Clarification incorporated in 

the ADC. 

1. Specific discrepancy 

codes are not identified, but 

ADC reworded for 

clarification.

2. Agree.

3. Understood.

4. Reworded for 

clarification.

5. Noted.

2. Air Force Concur Noted.

3. Army Concur Noted.

4. USASAC 

SDR

Subsequent to initial response, USASAC indicated they 

still have concerns, but realize that this is "progress" and 

will work through it. Anticipate SCES implementation 

will address this change.

Initial response: Non-concur with the following 

comments.

1. The supply source may not have excess stock from 

which to provide the replacement, and stocks required to 

support US units should not be shipped as replacements. 

If stocks are low, the customer will then have to wait a

lead time beyond the date the SDR is resolved to receive 

the replacement, causing SDRs to remain open longer. 

We feel it is in the customer's best interest to reorder an 

item as soon as a discrepancy is discovered. Another

consideration would be that the price of the replacement 

stock might have increased significantly over the 

customer's billed price (from up to a year ago), and that 

might result in the DWCF sustaining a loss by collecting 

less than the value of the item shipped. USASAC doubts 

the FMS customer's willingness to pay a higher amount 

for the replacement item. 

Noted.

Under this change, the FMS 

customer can request a

replacement shipment but 

that doesn't obligate the 

supplier to provide a

replacement--this just gives 

them the flexibility to do so. 

If the supplier does not have 

sufficient stock or a 

replacement is lead time 

away, then they have the 

option to provide disposition 

of defective asset and credit 

and tell the customer that a 

replacement shipment is not 

available and that they must 

reorder just as they do today.

As far as the price increase, 

it is written into the 

procedures that if the FMS 

customer requests a 

replacement shipment it will 
Enclosure 2, ADC 1091 Page 2

Originator Response/Comment Disposition

2. We feel our policy should be to give credit only, and 

tell customers to reorder as soon as they detect a 

problem, but continue to allow the supply sources some 

flexibility to offer replacements on an exception basis. 

3. Would the replacement requirement be fulfilled 

immediately or would the replacement be susceptible to 

long lead times. What timeframe would be used for the 

customer be notified that credit would be issued ILO 

replacement. 

4. The process takes a significant amount of time under 

the best circumstances, and tracking replacement 

shipments would only add to the

total processing time, would the SDR be closed in 

anticipation of replacement or would the SDR be kept 

open until the replacement is shipped?

5. Wrong item SDRs, a possible scenario is the supply 

source could potentially repeat the initial error and cause 

an additional SDR.

6. Will the FMS customer be credited for the original 

requisition, prior to the replacement shipment, in order to 

avoid duplicate billing?

7. The DLA may be able to support the replacement 

option, however the Army's LCMCs may have difficulty 

due to the diversity, cost and transportation involved with 

major assets. The FMS customer could be confused as to 

why the replacement option may not be supported by the 

LCMCs.

8. If there are good business reasons for allowing a 

supply source to propose a replacement shipment in lieu 

of credit, then we need to evaluate how this

could be done efficiently for our FMS customer, until 

we can answer these and other questions, the USASAC 

will non-concur with the proposed change at this time.

ship and bill at the current

price--not the original price.

This is not an all or nothing 

situation. This is expanding 

the capability to provide this 

only as an option, not as a 

requirement for every 

situation. Today, the FMS 

customer cannot use the 

action code to request the 

shipment, and most systems

cannot ship a replacement to 

customer because the their

system won't allow it (this 

includes DLA). Further, 

there are no coordinated/ 

standard procedures on how 

a replacement shipment 

should be provided when this 

course of action is acceptable 

to the source of supply. The 

goal is for all systems to 

eventually have the 

capability to perform the 

reshipment action based 

upon the situation, not to 

mandate that this as the 

appropriate response to all 

requests for reshipment.

5. Navy Concur Noted.

6. Navy 

ILCO SDR

Will the FMS customer be given the option to accept the 

replacement shipment if the current price is too high (3 

This change is intended to 

follow standard procedures. 
Enclosure 2, ADC 1091 Page 3

Originator Response/Comment Disposition

times what they originally paid). That means that supply status 

will provide the current 

price, giving the customer a 

small window for 

cancellation of the 

requisition.

7. Marine 

Corps

Concur. 

It is understood that prices and shipping costs of the 

reshipped item may differ from the original shipment. 

However, that risk will be offset by reduction of fiscal 

year funds reversions. If cost increases prove to be

problematic, we will need to re-address the issue.

Noted.

8. GSA The following comments are provided:

1. RE: Attachment, Page 2:

“(4) This PDC introduces specific business rules to 

ensure appropriate procedures are followed. Upon 

validation of the SDR, all applicable credit must be 

provided on the original document number/suffix. This 

includes credit for materiel and credit for packaging, 

crating, handling, and transportation (PCH&T), where 

applicable for directed returns. Alternative methods may 

be used for transportation of directed returns, such as 

providing a pre-paid shipping label. For FMS, 

transportation credit may include in-country transportation 

from the freight forwarder to the customer destination, 

where applicable.”

GSA: Request that this paragraph clarify as to be DLA 

specific since GSA is unable to provide credit for incountry transportation from the freight forwarder to the 

customer destination. Also unable to provide credit for 

PCH&T. 

2. RE: Enclosure 1, page 1:

“C4.7.14.5. ...When requested by the customer via 

Supply Discrepancy Report, an Expedited Transportation 

Signal 777 may be assigned for the reshipment when the 

original special requirements code (legacy required 

delivery date (RDD) field) is blank or all numeric (other 

than 444, 555, 777) or the RDD from the original 

requisition is less than 8 days from the current date.”

GSA: Request that this text clarify as to be DLA specific 

The following resolution 

applies to GSA comments:

1. This change is referring to 

the approved procedures for 

DOD sources of supply (it is 

not DLA specific). The 

DLMS manual is not the 

authoritative source for the 

policy associated with the 

credit requirements: 

- DODM 4140.01 (draft) 

DOD Supply Chain Materiel 

Management Procedures, 

Volume 6, states: “The 

wholesale materiel manager 

is responsible for packing, 

crating, handling, and

transportation costs 

associated with all directed 

returns of requisitioned 

materiel.” 

- In-country transportation 

credit was established as a 

requirement under DSCA 

Policy Memo DSCA 03-15, 

available at 

http://www.samm.dsca.mil/p

olicy-memoranda/dsca-03-

15). 

After reviewing both of the 
Enclosure 2, ADC 1091 Page 4

Originator Response/Comment Disposition

as GSA is only able to replicate the shipment with an 

added suffix. There is no capability to edit fields such as 

RDD or Priority. Also, in some instances additional 

charges may occur in expediting a requisition. GSA 

routinely advises customers of these charges when 

expedites are requested. 

3. RE: Attachment, Page 2:

“4.c.(2) The SoS will retain the option to refuse 

replacement shipment. If refused, this will be 

communicated using SDR Reply Code 126 (Stock not 

available or will not be reshipped in response to SDR).”

and Enclosure 1, page3:

C17.3.12.1.3.4. (The ICP/IMM, shipping depot, or 

GSA will:)

Honor customer requests for expedited or replacement 

shipment due to shortage, non-receipt, wrong item, or 

comparable discrepancy when assets are available.”

GSA: Paragraph 4.c.(2) states the SOS will retain the 

option to refuse replacements, but C17.3.12.1.3.4 states 

the SOS will honor requests. Request clarification under 

C17.3.12.1.3.4 that the SOS has the option to refuse 

replacements. 

authoritative sources, it 

appears that neither was 

specifically inclusive of 

GSA. Therefore, the ADC 

procedures are updated to 

indicate that the credit 

requirement is not applicable 

to GSA at this time. No 

change to the DLMS manual 

is identified. 

2. When supply status is 

provided for the replacement 

shipment it must include the 

new (advanced) suffix, 

current price of the materiel, 

and new estimated shipment 

date. If the shipment will be 

expedited, the Expedited 

Transportation Signal must 

be reflected so that DOD 

transportation nodes will 

properly process the 

shipment (since this 

requirement is perpetuated to 

the Military Shipping Label 

(MSL). Even though GSA 

may be shipping direct to the 

customer via commercial 

transportation, it is still 

appropriate for the Expedited 

Transportation Signal to be 

reflected in status 

transactions. It is understood 

that this will require a system 

change for GSA.

3. Wording has been 

updated for clarification. 

The intent of the guidance is 

to ask all sources of supply 

to process under the new 

procedures rather than 

routinely disregard customer 
Enclosure 2, ADC 1091 Page 5

Originator Response/Comment Disposition

requests for reshipment or 

expedited transportation. 

Revised paragraph now 

reads: “Fulfill customer 

requests for expedited or 

replacement shipment (e.g., 

due to shortage, non-receipt, 

wrong item, or comparable 

discrepancy) when feasible 

and assets are available.”

9. USTRANS

COM

Abstain. Noted.