DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 1 June 23, 2022

517 Material Obligation Validation

Functional Group=MV

Purpose: This Draft Standard for Trial Use provides the format and establishes the data contents of the Material Obligation Validation

Transaction Set (517) for use within the context of an Electronic Data Interchange (EDI) environment. The material obligation validation

transaction set may be used to: (1) verify the continued need for open orders, (2) confirm open order quantities and order priority, (3) request

reinstatement of erroneously cancelled open orders, and (4) validate Government Furnished Material (GFM) orders. The transaction set may

convey a description of the material, the urgency of need associated with the transaction and quantity of required material. This transaction set

is bi-directional between trading partners.

DLMS Note:

1. Use a single occurrence of this transaction set to exchange MCA validation actions between a requisitioner, source of supply and MCA. 

Supply sources use this transaction set to request the validation of Government Furnished Materiel (GFM) requisitions received from a

commercial contractor or the sponsoring Service/Agency for shipment to contractor. Additionally, supply sources use this transaction set to

request the validation of Contractor Furnished Materiel (CFM) requisitions received from a commercial contractor. MCAs use this

transaction set to respond to validation requests.

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS. 

3. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system. 

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Legacy MILSTRIP data which must be retained in the DLMS for a transition period to support transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components may coordinate

with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment. 

d. Data elements which have an expanded field size above existing legacy MILSTRIP capability which may not be supported by the

recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use. 

e. Repetition of data (using multiple iterations or loops) which is not compatible with existing legacy MILSTRIP capability. Although

supported by the use of the ANSI X12 standard, such data is not compatible with legacy MILSTRIP/DLMS conversion and may not be

supported by the recipient's automated processing system. Components must coordinate implementation of enhanced capability with

DEDSO prior to use.

4. This revision to the DLMS IC incorporates Approved DLMS Changes (ADCs) listed. ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 77, Air Force Unique Management Coding for Materiel Management Aggregation Code (MMAC)

- ADC 99, Revision to DS 517G, and 517M to Accommodate Requirement of Distribution Code

- ADC 99A, Revision to DLMS Supplement (DS) 517G (GFM Validation)

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- ADC 1014, Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property (GFP) and

Management Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions

- ADC 1014A, Revised Procedures for Inclusion of GFP/CFM Contract Data in DLMS Transactions – Updated Mapping for Concurrent

Identification of the Manufacturing Directive Number (MDN) and the Contract Line Item Number (CLIN)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 10, 2014

- ADC 1123, Revised Procedures for Management Control Activity (MCA) Validation of Government Furnished Material (GFM)/Contractor

Furnished Material (CFM) Requisitions and Contractor DoDAAC Assignment

- ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation

Conventions and DLMS Manuals

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 15, 2016

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

September 17, 2018

- ADC 1287 DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on June 23, 2022

1. Use a single occurrence of this transaction set to exchange MCA validation actions between a requisitioner, source of supply and MCA. 

Supply sources use this transaction set to request the validation of Government Furnished Materiel (GFM) requisitions received from a

commercial contractor or the sponsoring Service/Agency for shipment to contractor. Additionally, supply sources use this transaction set to

request the validation of Contractor Furnished Materiel (CFM) requisitions received from a commercial contractor. MCAs use this

transaction set to respond to validation requests.

2. Users operating under the Defense Logistics Management Standards (DLMS) must reference the Unit of Issue and Purchase Unit

Conversion Table which can be found on the Defense Enterprise Data Standards Office (DEDSO) Web site at www.dla.mil/does/DLMS. 

3. This DLMS Implementation Convention contains:

a. Data associated with a DLMS enhancement which may not be received or understood by the recipient's automated processing system. 

DLMS procedures may not have been developed. Components must coordinate requirements and business rules with DEDSO prior to use.

b. Data associated with an Approved Change which may not have an established implementation date. This data may not be received or

understood by the recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use.

c. Legacy MILSTRIP data which must be retained in the DLMS for a transition period to support transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. This data will be streamlined out once full DLMS implementation is reached. Components may coordinate

with DEDSO for early termination (or retention) of specific data requirements for users operating in a full DLMS environment. 

d. Data elements which have an expanded field size above existing legacy MILSTRIP capability which may not be supported by the

recipient's automated processing system. Components must coordinate implementation with DEDSO prior to use. 

e. Repetition of data (using multiple iterations or loops) which is not compatible with existing legacy MILSTRIP capability. Although

supported by the use of the ANSI X12 standard, such data is not compatible with legacy MILSTRIP/DLMS conversion and may not be

supported by the recipient's automated processing system. Components must coordinate implementation of enhanced capability with

DEDSO prior to use.

4. This revision to the DLMS IC incorporates Approved DLMS Changes (ADCs) listed. ADCs are available from the DEDSO Web site:

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Changes/processchanges/

- ADC 77, Air Force Unique Management Coding for Materiel Management Aggregation Code (MMAC)

- ADC 99, Revision to DS 517G, and 517M to Accommodate Requirement of Distribution Code

- ADC 99A, Revision to DLMS Supplement (DS) 517G (GFM Validation)

- ADC 435, DLMS Revisions for SFIS Compliance

- ADC 436, Administrative Revisions to DLMS Supplements to Remove Obsolete Routing Identifier Code (RIC) “Streamline” Notes and

Update MILSTRIP/DLMS Documentation Associated with Routing Identifiers

- ADC 1014, Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property (GFP) and

Management Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions

- ADC 1014A, Revised Procedures for Inclusion of GFP/CFM Contract Data in DLMS Transactions – Updated Mapping for Concurrent

Identification of the Manufacturing Directive Number (MDN) and the Contract Line Item Number (CLIN)

- ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of Accounting (SLOA)/Accounting Classification

- ADC 1043C, Administrative Corrections for SLOA Data in the 810L Logistics Bill and other DLMS ICs

- Organizational Name and Other Non-Substantive (Administrative) Updates Completed on March 10, 2014

- ADC 1123, Revised Procedures for Management Control Activity (MCA) Validation of Government Furnished Material (GFM)/Contractor

Furnished Material (CFM) Requisitions and Contractor DoDAAC Assignment

- ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering System in the Federal/DLMS Implementation

Conventions and DLMS Manuals

- Administrative Update to Reflect Realignment to Recognize DLMS Program Office Completed on December 15, 2016

- Administrative Update to Reflect Realignment of DLMS Program Office to Enterprise Business Standards Office (EBSO) - Completed on

September 17, 2018

- ADC 1287 DLMS Implementation Convention (IC) Revisions for Data Element Mapping (Form Stock Number and Manufacturer's Part

Number), Removal of Plant Equipment Number, and Administrative Updates

- ADC 1367, Administrative Update to Convert Federal Notes to DLMS Notes within DLMS Implementation Conventions

- Administrative Update to Reflect Realignment of Enterprise Business Standards Office (EBSO) to Defense Enterprise Data Standards

Office (DEDSO) - Completed on June 23, 2022
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 2 June 23, 2022

- ADC 1420, Other Transaction (OT) Agreements Instrument Type and Procurement Instrument Identifier (PIID) Construct (Supply/Contract

Administration)

Heading:

Pos Id Segment Name Req Max Use Repeat Notes Usage

10 ST Transaction Set Header M 1 Must use

20 BR Beginning Segment for Material

Management

M 1 Must use

* 30 G62 Date/Time O 10 Not Used

* LOOP ID - LM * LOOP ID - LM 10

* 40 LM Code Source Information O 1 Not Used

50 LQ Industry Code M 100 Must use

LOOP ID - N1 LOOP ID - N1 >1

60 N1 Name O 1 Must use

* 70 N2 Additional Name Information O 2 Not Used

* 80 N3 Address Information O 2 Not Used

* 90 N4 Geographic Location O 1 Not Used

* 100 G61 Contact O 5 Not Used

Detail:

Pos Id Segment Name Req Max Use Repeat Notes Usage

LOOP ID - QTY LOOP ID - QTY >1

10 QTY Quantity O 1 Must use

20 N9 Reference Identification O 30 Must use

40 G62 Date/Time O 30 Must use

* 50 DD Demand Detail O 100 Not Used

60 GF Furnished Goods and Services O 1 Must use

LOOP ID - LM LOOP ID - LM 10

70 LM Code Source Information O 1 Used

80 LQ Industry Code M 100 Must use

LOOP ID - N1 LOOP ID - N1 >1

90 N1 Name O 1 Must use

* 100 N2 Additional Name Information O 2 Not Used

* 110 N3 Address Information O 2 Not Used

* 120 N4 Geographic Location O 1 Not Used

* 130 G61 Contact O 5 Not Used

LOOP ID - FA1 LOOP ID - FA1 >1

135 FA1 Type of Financial Accounting Data O 1 Used

136 FA2 Accounting Data M >1 Must use

140 SE Transaction Set Trailer M 1 Must use
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 3 June 23, 2022

ST Transaction Set Header Pos: 10 Max: 1

Heading - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the start of a transaction set and to assign a control number

Semantics: 

1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set

definition (e.g., 810 selects the Invoice Transaction Set).

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a

Transaction Set

M ID 3/3 Must use 1

Code Name

517 Material Obligation Validation

ST02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: A unique number assigned by

the originator of the transaction set, or the

originator's application program.

M AN 4/9 Must use 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 4 June 23, 2022

BR Beginning Segment for Material

Management

Pos: 20 Max: 1

Heading - Mandatory

Loop: N/A Elements: 4

User Option (Usage): Must use

Purpose: To indicate the beginning of a material management transaction and transmit identifying numbers and dates

Syntax Rules: 

1. C0504 - If BR05 is present, then BR04 is required.

2. P0708 - If either BR07 or BR08 is present, then the other is required.

3. P1011 - If either BR10 or BR11 is present, then the other is required.

Semantics: 

1. BR03 is the date of the transaction set preparation.

2. BR09 is the time of the transaction set preparation

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

BR01 353 Transaction Set Purpose Code

Description: Code identifying purpose of

transaction set

M ID 2/2 Must use 1

Code Name

00 Original

77 Simulation Exercise

DLMS Note:

Use to identify a simulated mobilization exercise transaction set. Activities initiating simulated

mobilization exercises must ensure complete coordination with all activities involved. All transaction set

recipients must use extreme caution to ensure that individual transactions do not process as action

documents which affect accountable records.

BR02 640 Transaction Type Code

Description: Code specifying the type of

transaction

M ID 2/2 Must use 1

Code Name

GA Government Furnished Material Inquiry Advice

DLMS Note:

Use to respond to an MCA validation inquiry.

GI Government Furnished Material Inquiry

DLMS Note:

Use to request the validation of GFM and CFM requisitions.

BR03 373 Date

Description: Date expressed as

CCYYMMDD

DLMS Note: This date corresponds to the

Universal Time Coordinate (UTC).

M DT 8/8 Must use 1

BR09 337 Time

Description: Time expressed in 24-hour

clock time as follows: HHMM, or HHMMSS,

or HHMMSSD, or HHMMSSDD, where H =

hours (00-23), M = minutes (00-59), S =

integer seconds (00-59) and DD = decimal

seconds; decimal seconds are expressed

as follows: D = tenths (0-9) and DD =

O TM 4/8 Used 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F517G3GA12 5 June 23, 2022

hundredths (00-99)

DLMS Note: 1. Express the originating

activity's time in UTC.

2. Express time in a four-position (HHMM)

format.
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 6 June 23, 2022

N1 Name Pos: 60 Max: 1

Heading - Optional

Loop: N1 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Must use this 1/N1/060 loop to identify the organization originating the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

M ID 2/3 Must use 1

Code Name

Z4 Owning Inventory Control Point

Z5 Management Control Activity

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Must use 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

DLMS enhancement; see introductory DLMS note 3a.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

O ID 2/3 Must use 1

Code Name

FR Message From

DLMS Note:

Must use with the appropriate 1/N101/060 code to indicate that the organization cited in N104 is

originating the transaction set.
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 7 June 23, 2022

QTY Quantity Pos: 10 Max: 1

Detail - Optional

Loop: QTY Elements: 3

User Option (Usage): Must use

Purpose: To specify quantity information

Syntax Rules: 

1. R0204 - At least one of QTY02 or QTY04 is required.

2. E0204 - Only one of QTY02 or QTY04 may be present.

Semantics: 

1. QTY04 is used when the quantity is non-numeric.

DLMS Note:

Must use this 2/QTY/010 loop to identify the individual transactions and associated quantities.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

QTY01 673 Quantity Qualifier

Description: Code specifying the type of

quantity

M ID 2/2 Must use 1

Code Name

38 Original Quantity

DLMS Note:

Use for validation inquiry transactions to identify the quantity cited in the requisition.

QA Quantity Approved

DLMS Note:

Use for validation advice transactions to identify the quantity validated and approved for issue. Use

with Advice Code 2R.

QC Quantity Disapproved

DLMS Note:

Use for validation advice transactions to disapprove the entire quantity cited in the validation inquiry.

Use with Advice Code 2Q.

QTY02 380 Quantity

Description: Numeric value of quantity

DLMS Note: 1. Express the quantity as a

whole number with no decimal. 

2. A field size exceeding 5 positions (7

positions for FSG 13, ammunition) may not

be received or understood by the recipient's

automated processing system. See

guideline note 3d.

X R 1/15 Must use 1

QTY03 C001 Composite Unit of Measure

Description: To identify a composite unit of

measure(See Figures Appendix for

examples of use)

O Comp Used 1

QTY03-01 355 Unit or Basis for Measurement Code

Description: Code specifying the units in

which a value is being expressed, or

manner in which a measurement has been

taken

DLMS Note: 1. Use to identify the unit of

M ID 2/2 Must use 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F517G3GA12 8 June 23, 2022

issue for the materiel validated. 

2. DLMS users see the Unit of Issue and

Purchase Unit Conversion Table for

Available codes.
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 9 June 23, 2022

N9 Reference Identification Pos: 20 Max: 30

Detail - Optional

Loop: QTY Elements: 4

User Option (Usage): Must use

Purpose: To transmit identifying information as specified by the Reference Identification Qualifier

Syntax Rules: 

1. R0203 - At least one of N902 or N903 is required.

2. C0605 - If N906 is present, then N905 is required.

Semantics: 

1. N906 reflects the time zone which the time reflects.

2. N907 contains data relating to the value cited in N902.

DLMS Note:

Must use multiple repetitions to identify the materiel and transaction number associated with the transaction.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N901 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

DLMS Note: 1. Use one of codes 1I, FQ,

MF, NS, S6, WL, or XD to identify the

materiel associated with the transaction.

Must use the National Stock Number (NSN)

when known. 

DLMS Note: 1. Use one of codes 1I, FQ,

MF, NS, S6, WL, or XD to identify the

materiel associated with the transaction.

Must use the National Stock Number (NSN)

when known. 

2. For DLMS use, only the following codes

are authorized.

M ID 2/3 Must use 1

Code Name

1I Department of Defense Identification Code (DoDIC)

DLMS Note:

Use to identify ammunition items.

FQ Form Number

DLMS Note:

Use to identify the form stock number. Enter the form stock number in N903. Refer to ADC 1287.

MF Manufacturers Part Number

DLMS Note:

Use to identify nonstandard materiel. Enter the manufacturer’s part number in N903. Refer to ADC

1287.

NS National Stock Number

DLMS Note:

Must use the NSN when known.

S6 Stock Number

DLMS Note:

Use to identify the publication stock number.

TN Transaction Reference Number

DLMS Note:

Must use to identify the transaction number for each transaction. This is the document number.

WL Federal Supply Classification Code

DLMS Note:

Use to identify the FSC for nonstandard materiel when a part number is not available and materiel can

only be ordered by description (e.g., non-NSN lumber products).
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

Code Name

004010F517G3GA12 10 June 23, 2022

XD Subsistence Identification Number

DLMS Note:

Use to identify subsistence items.

N902 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Must use 1

N903 369 Free-form Description

Description: Free-form descriptive text

DLMS Note: Use with N901 codes FQ and

MF. Refer to ADC 1287.

O AN 1/45 Used 1

N907 C040 Reference Identifier

Description: To identify one or more

reference numbers or identification

numbers as specified by the Reference

Qualifier

Syntax: 

1. P0304 - If either C04003 or C04004 is

present, then the other is required.

2. P0506 - If either C04005 or C04006 is

present, then the other is required.

O Comp Used 1

N907-01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

M ID 2/3 Must use 1

Code Name

PG Product Group

DLMS Note:

Use with N901 code WL to identify the materiel name or description.

W7 Commercial and Government Entity (CAGE) Code

DLMS Note:

Use with N901 code MF to uniquely identify a manufacturer's part number.

W8 Suffix

DLMS Note:

Use with N901 code TN to identify the transaction number suffix.

N907-02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

M AN 1/30 Must use 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 11 June 23, 2022

G62 Date/Time Pos: 40 Max: 30

Detail - Optional

Loop: QTY Elements: 2

User Option (Usage): Must use

Purpose: To specify pertinent dates and times

Syntax Rules: 

1. R0103 - At least one of G6201 or G6203 is required.

2. P0102 - If either G6201 or G6202 is present, then the other is required.

3. P0304 - If either G6203 or G6204 is present, then the other is required.

DLMS Note:

Must use this 2/G62/040 segment to identify dates associated with the inquiry and reply.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

G6201 432 Date Qualifier

Description: Code specifying type of date

X ID 2/2 Must use 1

Code Name

64 Must Respond By

DLMS Note:

Use to indicate the response due date. DLMS enhancement; see introductory DLMS note 3a.

BB Transaction Control Date

DLMS Note:

Use to indicate the validation request date.

BE Validated

DLMS Note:

Use to indicate validation or rejected by date on the validation response. 

G6202 373 Date

Description: Date expressed as

CCYYMMDD

X DT 8/8 Must use 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 12 June 23, 2022

GF Furnished Goods and Services Pos: 60 Max: 1

Detail - Optional

Loop: QTY Elements: 6

User Option (Usage): Must use

Purpose: To specify information related to furnished material, equipment, property, information, and services

Syntax Rules: 

1. P0102 - If either GF01 or GF02 is present, then the other is required.

2. P0506 - If either GF05 or GF06 is present, then the other is required.

3. P0809 - If either GF08 or GF09 is present, then the other is required.

Semantics: 

1. GF04 is the value of government-furnished property.

DLMS Note:

Must use to provide contract information applicable to the procurement source under which the contractor is authorized to receive GFP or

CFM.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

GF01 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN) with the procurement instrument identifier

(PIID).

2. Use in CAV transactions or as directed by the authorizing Service/Agency.

3. When both the CLIN and the MDN are applicable, identify the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the PIID.

2. Use as directed by the authorizing Service/Agency. Refer to ADC 1014.

3. When both the CLIN and the MDN are applicable, identify the CLIN in GF09. Refer to ADC 1014A.

GF02 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1

GF03 367 Contract Number

Description: Contract number

DLMS Note: 1. Must use to identify the

PIID. Use the legacy procurement

instrument identification number (PIIN)

pending transition to the PIID. When GFM

is authorized under a PIID call/order

number (F in 9th position), provide the

value in the PIID field. For Other

Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3

DLMS Note: 1. Must use to identify the

PIID. Use the legacy procurement

instrument identification number (PIIN)

pending transition to the PIID. When GFM

is authorized under a PIID call/order

number (F in 9th position), provide the

value in the PIID field. For Other

Transaction (OT) agreements, the type of

instrument (9th position of PIID) will be a 3

O AN 1/30 Used 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

Ref Id Element Name Req Type Min/Max Usage Rep

004010F517G3GA12 13 June 23, 2022

for Research OTs or 9 for Prototype and

Production OTs. Refer to ADC 1161A or

ADC 1420.

2. MCA validation for GFM and CFM

requisitions is required under DLMS

procedures. Refer to ADC 1123. Pending

full implementation, use as directed by the

authorizing Service to identify the PIID

authorizing the contractor to purchase

materiel from a Government source of

supply.

2. MCA validation for GFM and CFM

requisitions is required under DLMS

procedures. Refer to ADC 1123. Pending

full implementation, use as directed by the

authorizing Service to identify the PIID

authorizing the contractor to purchase

materiel from a Government source of

supply.

3. Fully compliant DLMS applications must

support identification of the thirteen-position

PIID, rather than the abridged contract

number authorized for legacy MILSTRIP. 

Refer to ADC 1014 and ADC 1161A.

GF07 328 Release Number

Description: Number identifying a release

against a Purchase Order previously placed

by the parties involved in the transaction

DLMS Note: 1. Use to identify the legacy

four position call order number associated

with the PIIN. 

2. Do not use for the PIID call/order

number. The PIID call/order number is

mapped to GF03. Refer to ADC 1161A. 

3. Use as directed by the authorizing

Service/Agency.

O AN 1/30 Used 1

GF08 128 Reference Identification Qualifier

Description: Code qualifying the

Reference Identification

X ID 2/3 Used 1

Code Name

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the Contract Number when also identifying an

MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer to ADC 1014A. 

GF09 127 Reference Identification

Description: Reference information as

defined for a particular Transaction Set or

as specified by the Reference Identification

Qualifier

X AN 1/30 Used 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 14 June 23, 2022

LM Code Source Information Pos: 70 Max: 1

Detail - Optional

Loop: LM Elements: 1

User Option (Usage): Used

Purpose: To transmit standard code list identification information

Comments: 

1. LM02 identifies the applicable industry code list source information.

DLMS Note:

Must use the 2/LM/070 loop to identify coded information maintained in department or agency documentation.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LM01 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 15 June 23, 2022

LQ Industry Code Pos: 80 Max: 100

Detail - Mandatory

Loop: LM Elements: 2

User Option (Usage): Must use

Purpose: Code to transmit standard industry codes

Syntax Rules: 

1. C0102 - If LQ01 is present, then LQ02 is required.

DLMS Note:

Use to identify codes, as appropriate, consistent with management information requirements.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

LQ01 1270 Code List Qualifier Code

Description: Code identifying a specific

industry code list

DLMS Note: 1. Use either Code 80 or 81

in validation advice transactions. Use only

Code 81 in validation inquiry transactions.

2. For DLMS use, only the following codes

are authorized.

O ID 1/3 Must use 1

Code Name

0 Document Identification Code

DLMS Note:

1. The MILSTRIP DIC is retained in the DLMS to facilitate transaction conversion in a mixed legacy

MILSTRIP/DLMS environment. Continued support of the DIC in a full DLMS environment will be

assessed at a future date.

2. Future streamlined data; see introductory DLMS note 3c.

78 Project Code

79 Priority Designator Code

80 Advice Code

81 Status Code

A9 Supplemental Data

DLMS Note:

1. Use to identify supplemental address/data.

2. During the legacy MILSTRIP/DLMS transition, this field will be used to perpetuate/populate the

MILSTRIP Supplemented Address (SUPAAD) field. During this time, field size is restricted to 6

positions; see introductory DLMS note 3d.

3. Expanded use of this field for supplemental data with out size restriction is a DLMS enhancement;

see introductory DLMS note 3a.

4. Under full DLMS, the requirement to pass activity address information within the supplement data

field will be streamlined. Activity address data previously contained in the SUPAAD will be reflected

exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 3c.

1. Use to identify supplemental address/data.

2. During the legacy MILSTRIP/DLMS transition, this field will be used to perpetuate/populate the

MILSTRIP Supplemented Address (SUPAAD) field. During this time, field size is restricted to 6

positions; see introductory DLMS note 3d.

3. Expanded use of this field for supplemental data with out size restriction is a DLMS enhancement;

see introductory DLMS note 3a.

4. Under full DLMS, the requirement to pass activity address information within the supplement data

field will be streamlined. Activity address data previously contained in the SUPAAD will be reflected

exclusively in the N1 segment. Future streamlined data; see introductory DLMS note 3c.

AK Distribution Code

DE Signal Code

DF Media and Status Code

DLMS Note:

Future streamlined data; see introductory DLMS note 3c.

GQ Group Qualifier Code

DLMS Note:

Use to identify the MMAC for NSNs to be managed by a specific manager (i.e., system, program, 
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

Code Name

004010F517G3GA12 16 June 23, 2022

aggregation, selected FSC, technology group). This is an Air Force unique data element,meaningful to

the Air Force only. Non-Air Force Components perpetuate without action. The code source is identified

as the Air Force Manual (AFMAN) 23-110, Volume 1.

A data maintenance action was approved in version 5010. The approved code/name is "MAC – Material

Management Aggregation Code".

COG Cognizance Symbol

DLMS Note:

1. Use to identify the material cognizance symbol (COG) of the end item. Indicate NSL for non-stock

numbered listed items. This is a Navy-unique data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

2. DLMS enhancement.

IMC Item Management Code

DLMS Note:

1. Use to identify the Item Management Code(IMC) for integrated material management. This is a

Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without

action.

2. DLMS enhancement.

MCC Material Control Code

DLMS Note:

1. Use to identify the Material Control Code(MCC) for special inventory reporting. This is a

Navy-unique data element meaningful to Navy only; Non-Navy Components are to perpetuate without

action.

2. DLMS enhancement.

SMI Special Material Identification Code

DLMS Note:

1. Use to identify the Special Material Identification Code(SMIC) for an end item. This is a Navy-unique

data element meaningful to Navy only; Non-Navy Components are to perpetuate without action.

2. DLMS enhancement.

LQ02 1271 Industry Code

Description: Code indicating a code from a

specific industry code list

X AN 1/30 Must use 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 17 June 23, 2022

N1 Name Pos: 90 Max: 1

Detail - Optional

Loop: N1 Elements: 4

User Option (Usage): Must use

Purpose: To identify a party by type of organization, name, and code

Syntax Rules: 

1. R0203 - At least one of N102 or N103 is required.

2. P0304 - If either N103 or N104 is present, then the other is required.

Comments: 

1. This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID

Code" (N104) must provide a key to the table maintained by the transaction processing party.

2. N105 and N106 further define the type of entity in N101.

DLMS Note:

Must use this 2/N1/090 loop to identify the organization to receive the transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

N101 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

DLMS Note: For DLMS use, only the

following codes are authorized.

M ID 2/3 Must use 1

Code Name

GP Gateway Provider

DLMS Note:

Use to identify Transaction Services (RIC SGA) as the organization to receive the transaction when

submitting an MCA Validation Request from the SoS to the MCA and routing to the MCA by Distribution

Code is required. Transaction Services will convert the Distribution Code to the MCA RIC (or DoDAAC)

and forward the transaction to the MCA. Refer to ADC 1123.

Z4 Owning Inventory Control Point

Z5 Management Control Activity

N103 66 Identification Code Qualifier

Description: Code designating the

system/method of code structure used for

Identification Code (67)

X ID 1/2 Must use 1

Code Name

10 Department of Defense Activity Address Code (DODAAC)

DLMS Note:

DLMS enhancement; see introductory DLMS note 3a.

M4 Department of Defense Routing Identifier Code (RIC)

N104 67 Identification Code

Description: Code identifying a party or

other code

X AN 2/80 Must use 1

N106 98 Entity Identifier Code

Description: Code identifying an

organizational entity, a physical location,

property or an individual

O ID 2/3 Used 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 18 June 23, 2022

Code Name

TO Message To

DLMS Note:

Must use with the appropriate 2/N101/090 code to indicate the organization cited in N104 is receiving

the transaction.
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 19 June 23, 2022

FA1 Type of Financial Accounting Data Pos: 135 Max: 1

Detail - Optional

Loop: FA1 Elements: 2

User Option (Usage): Used

Purpose: To specify the organization controlling the content of the accounting citation, and the purpose associated with the accounting citation

Semantics: 

1. FA101 Identifies the organization controlling the assignment of financial accounting information.

2. FA102 Identifies the purpose of the accounting allowance or charge information.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA101 559 Agency Qualifier Code

Description: Code identifying the agency

assigning the code values

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

DLMS Note: This data element is required

for X12 syntax. Select the code that

corresponds to the organization that is

responsible for the assignment of the

DoDAAC used to construct the controlling

document number for the transaction.

M ID 2/2 Must use 1

Code Name

DF Department of Defense (DoD)

DLMS Note:

Use to indicate that the Component is a Department of Defense agency, including Defense Logistics

Agency. Refer to ADC 1043.

DN Department of the Navy

DLMS Note:

Includes the United States Marine Corps.

DY Department of Air Force

DZ Department of Army

FG Federal Government

FA102 1300 Service, Promotion, Allowance, or

Charge Code

Description: Code identifying the service,

promotion, allowance, or charge

O ID 4/4 Must use 1

Code Name

A170 Adjustments

DLMS Note:

Use only for adjustments not specified by any other code.

A520 Base Charge

DLMS Note:

Use for materiel charges only.

C930 Export Shipping Charge

D340 Goods and Services Charge

DLMS Note:

Use for both materiel and related services.

F060 Other Accessorial Service Charge

F560 Premium Transportation

I260 Transportation Direct Billing

DLMS Note:

Use for non-premium transportation.
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

Code Name

004010F517G3GA12 20 June 23, 2022

R060 Packing, Crating, and Handling Charge
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 21 June 23, 2022

FA2 Accounting Data Pos: 136 Max: >1

Detail - Mandatory

Loop: FA1 Elements: 2

User Option (Usage): Must use

Purpose: To specify the detailed accounting data

DLMS Note:

Use this 2/FA2/136 segment to identify the various components of the line of accounting.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

FA201 1196 Breakdown Structure Detail Code

Description: Codes identifying details

relating to a reporting breakdown structure

tree

M ID 2/2 Must use 1

Code Name

B5 Fund Code

FA202 1195 Financial Information Code

Description: Code representing financial

accounting information

M AN 1/80 Must use 1
DLMS Implementation Convention (IC) 517G Management Control

Activity (MCA) Validation

ADC 77, 99, 99A, 435, 436, 1014, 1014A, 1043, 1043C, 1123, 1161A, 1287, 1367 and

1420 DLM 4000.25

004010F517G3GA12 22 June 23, 2022

SE Transaction Set Trailer Pos: 140 Max: 1

Detail - Mandatory

Loop: N/A Elements: 2

User Option (Usage): Must use

Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending

(SE) segments)

Comments: 

1. SE is the last segment of each transaction set.

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage Rep

SE01 96 Number of Included Segments

Description: Total number of segments

included in a transaction set including ST

and SE segments

M N0 1/10 Must use 1

SE02 329 Transaction Set Control Number

Description: Identifying control number

that must be unique within the transaction

set functional group assigned by the

originator for a transaction set

DLMS Note: Cite the same number as the

one cited in ST02.

M AN 4/9 Must use 1