established the requirement for the EMALL to ship ALL
EMALL-ordered items to in-the-clear addresses; e.g., all
items are to be shipped to the orderer’s specified address
and not a base/depot supply related DoDAAC TAC address. In
the case of the Air Force, all EMALL orders are limited to
non-weapon system coded items which are paid for using a

nnn pur ctase card onty sy "tnder this change, the ALY Force wilt

6.

not be required to assign supply ship-to DoDAACs beyond
their present base/depot supply related DoDAACs to
accommodate these orders. Additionally, the Marine Corps
requests the option of sending EMALL-ordered items to other
than DoDAAC TAC addresses. They need this capability to be
able to ship to deployed locations that have no DoDAAC
assigned, and for shipments of critical parts directly to
maintenance organizations at their depots.

ADVANTAGES AND DISADVANTAGES
a. ADVANTAGES AND DISADVANTAGES:

(1) Customer Responsiveness, and Uniformity. For
EMALL users, this change will permit all customers
the ability to direct shipments to the full range
of addresses with increased accountability over
traditional MILSTRIP requisitioning. Additionally,
this capability will be uniformly available across
all sources of supply. Finally, it will shorten
the transportation time through the reduction in
the number of times an order is handling/
processed, especially for items that can be
shipped via commercial means (FedEx, UPS, DHL,
WorldWideExpress).

(2) Commercial Business Practice Implementation. This
will further align the DoD EMALL practices with
best commercial practices.

b. Disadvantages:

{1) The processes for handling in-the-clear addressed
items will need to be worked with the depot and
DVD contractors transportation departments in
order to make the process efficient. The EMALL
team will work with those departments to ensure
EMALL order processing is made efficient.

(2) Existing management reports/queries designed to
work with 80 rp transactions or equivalent records
will require revision to capture and associate the
in-the-clear ship-to address and customer
identification with the requisition.

IMPACT


c. Procedures:

(1) Revise DoD 4000.25-1-M, MILSTRIP, as follows.
Revisions are identified in bold italicized text.
Make corresponding changes under the DLMS.

{a)—-Definitior ap. +
"DoD EMALL. An Internet-based electronic mall designed to make
it easier for customers to place and track orders and pay for
Products. For additional information access the DoD EMALL at
http://www.emall.dla.mil.”

(b) Acronyms and Abbreviations:

“IMPAC International Merchant Purchase Authorization Card”

(a) Chapter 2, paragraph B, LIMITATIONS ON
SUBMISSION OF EXCEPTION DATA REQUISITIONS:

“a. Authorized conditions for use of exception ship-to
addresses are listed below...

(8) DoD EMALL-generated requisitions using IMPAC card as the
method of payment.”

(2) System Programming Changes.
(a) Long Range Changes. Implement DLMS.
(b) Interim/Immediate Changes.

* EMALL Commodities Corridor Modular Ordering Management System
MOMS} will create and send Exception Data Requisitions (AOE),
and its associated YRZ trailer record, when customers elect
in-the-clear ship-to addressing in lieu of DoDAAC TAC
addressing for depot and DVD contractor items when an IMPAC
card is used for method of payment. The YRZ record will
include the in-the-clear address and a 13 digit customer
account identification which is permanently associated with a
single user.

* DLA (SAMMS) will provide for the automated processing of
Exception Data Requis ons (AOE) and associated YRZ record,
perpetuating the in-the-~clear ship-to addressing.

* Distribution Depot Standard System (DDSS) will accept in-the-
clear ship-to address associated with the material release
order and process according.

4. REASON FOR CHANGE: Some customers of the DoD EMALL,
require that they be able to ship EMALL item orders to
other than DoDAAC TAC addresses; using an in-the-clear
ship-to address. For example, the Air Force has


DLMS ICs: The DLMS requisition implementation
conventions... (TCs)..currently..accommodates..in-the-clear
addressing. Minimal revision to the following

requisition-related ICs to identify the EMALL customer
account number will be required:

(1) 511R, Requisition: 2/N901/020 - Add Qualifier IT,
Internal Customer Number, with note: Use to

identify the DeD EMALL-generated customer account
number.

(2) 511M, Requisition Modification: 2/N901/020 - Add
Qualifier IT, Internal Customer Number, with note:
Use to identify the DoD EMALL-generated customer
account number.

(3) 869A, Requisition Inquiry/Supply Assistance:
2/REFO1/105 - Add Qualifier IT, Internal Customer

Number, with note: Use to identify the DoD EMALL-
generated customer account number.

(4) 869C, Cancellation: 2/REFO1/105 ~ Add Qualifier
IT, Internal Customer Number, with note: Use to

identify the DoD EMALL-generated customer account
number.

Publication(s): MILSTRIP and DLMS manuals. Service/
Agency publications as applicable.

Defense Automated Addressing Systems Center (DAASC):
Modification to: Logistics On-Line Tracking System
{LOTS) and Logistics Information Processing System
(LIPS) to capture and maintain trailer YRZ data.

DLA: Capability to process trailer YRZ with in-the-
clear address and customer account information.
Capability to forward YRZ in-the-clear address data to
Defense Distribution Depot. Modification of DDSS to
accept and process trailer data.

Other: Optional acceptance of trailer YRZ to forward
in-the-clear ship-to addresses to Service ICPs and
process accordingly for Service-managed material must
be coordinated with the DoD EMALL program manager and
DLMSO. Impact on Global Transportation Network (GTN)
and Service systems not identified.


DEFENSE LOGISTICS AGENCY
HEADQUARTERS
8725 JOHN J. KINGMAN ROAD, SUITE 2533
FT. BELVOIR, VIRGINIA 22060-6221

IN REPLY
REFER TO

JUN 0 1 1999
DLMSO

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Approved DLMS Change 17, Exception for DoD EMALL
In-The-Clear Ship-To Address Requisitions (Staffed
as Proposed DLMS Change (PDC) 26) (Supply/MILSTRIP)

Attachment 1 is forwarded as an approved change
to DoD 4000.25-1-M, Military Standard Requisitioning
and Issue Procedures (MILSTRIP), and DoD 4000.25-M,
Defense Logistics Management System (DLMS). This
change is approved for a July 1999 implementation.

Approval is based upon coordination with the DoD
Components and comment resolution during the Supply Process
Review Committee (PRC) Meeting 99-2. PDC 26 requested that
authorization for in-the-clear ship-to addressing be
granted for DoD EMALL requisitioning regardless of method
of payment. However, due to Component nonconcurrence, this
capability is extended to IMPAC card users only and will
not apply to requisitions using interfund billing for
payment. During the 99-2 meeting, the Army and DLA
asserted strong opposition to the broad application
originally proposed. Quoting from the DLSC-LS May 14, 1999
memorandum (attachment 2), “interfund billing coupled with
in-the clear [ship-to] addressing exposes the DoD supply
inventories to an unacceptable risk to fraudulent
requisitioning.”

Addresses are advised not to file this change in the
applicable manuals. This approved change is provided as a
planning document to assist in system design/programming
efforts which are necessary to implement the change.

Federal Recycing Program



a _Addressees may direct questions to the DLMSO point of.
- contacts, Ms. Ellen Hilert, DSN 427-0676, (703) 767-0676/

e-mail: ellen_hilert@hgq.dla.mil or Ms. Vermella Savage, DSN

427-0674, 703-767-0674/e-mail: vermella_savage@hq.dla.mil.

Others may direct questions to their Service or Agency

designated representative.

Standards Office

Attachments

DISTRIBUTION:
JECPO Strategic Business Development
SUPPLY PRC Members:

USA AMCLG-SM/ATCL SAL DLA DLSC LS/LD
USN NAVSUP 4113B/NAVICP 101 01 GSA FCST

USAF AFMC/LGIA DAASC DSDC SSL
CMC LPS-1 DTRA FCOSCM
DSCA PSD-BMD FAA AFZ-500
USCG G-SL NIMA ST D 101
NSA S711

USTRANSCOM TCJ4

ce:
ADUSD(L)MDM

LMI

Finance PRC Chair
LRMARS Chair


Approved DLMS Change 17

Exception for DoD-EMALL

Iin-The-Cléar Ship-To Address Requisitions

ORIGINATOR:

a. Service/Agency:

(1) Joint Electronic Commerce Program Office (JECPO)
and

(2) HQ United States Air Force (USAF)

b. Originators:
(1) DoD EMALL Program Manager
(2) , HQ USAF Supply Policy
(3) fiir Force Liaison ~ DoD EMALL

FUNCTIONAL AREA:
a. Primary: Supply
b. Secondary: Transportation

REQUESTED CHANGE:

a. Title: Exception for DoD EMALL In-The-Clear Ship-To
Address Requisitions.

b. Description of Change:

DoD 4000.25-1-M, MILSTRIP, currently restricts use of
in-the-clear ship-to addressing to specified exception
situations. MILSTRIP further directs use of DoDAACs
for repetitive shipments and instructs Components to
assign DoDAACs for each receiving location. This
change authorizes in-the clear ship-to addressing for
EMALL customers using IMPAC card as the method of
payment, thereby allowing them to direct shipments to
any location.