DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

March 22, 2019

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (PDC) 1330,

Revise MRA Download Reports to Include a Component Summary Option

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards, for Defense Automatic Addressing System (DAAS) implementation by 

June 30, 2019. There are no changes required to Service systems.

Addressees may direct questions to, Mr. Kris Fromm, Administrator of DOD Supply Process 

Standards, email: EBSO.Supply@dla.mil. All others must contact their Component designated 

Supply PRC representative available at:

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc

HEIDI M. DAVEREDE

Director

Enterprise Business Standards Office

Attachment

As stated

cc: 

ODASD(Logistics)
Attachment, ADC 1330

Page 1

Approved DLMS Change 1330

Revise MRA Download Reports to Include a Component 

Summary Option

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), email: EBSO.Supply@dla.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: MILSTRAP

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies X MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons X MRA LMARS

pRFID Disposition X DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. Approved DLMS Change (ADC) 1086, Create New Materiel Receipt 

Acknowledgement (MRA) Source of Supply Report, Create Requisition/Initial Supply 

Transaction Download File and Eliminate the Shipment Discrepancy Report by Depot

b. DLM 4000.25, DLMS Volume 2, Chapter 10 Materiel Receipt Acknowledgement 

c. Missing Materiel Receipt Acknowledgement (MRA) Work Group Meetings (May –

October 2018

d. DLM 4000.25-4 Defense Automatic Addressing System Manual, Appendix 5 

Logistics Information Data Services

4. REQUESTED CHANGE(S): Significant changes subsequent to the PDC staffing are 

identified by green shaded text.

a. Brief Overview of Change: Revise the MRA Report download capability to have an 

option to download the complete list of transactions by Component where an MRA was not 
Attachment, ADC 1330

Page 2

received (CONUS/OCONUS). This will apply to the MRA 02 Direct Vendor Delivery, MRA 36 

Stock Shipment, and MRA 37 Direct Vendor Delivery and Stock Shipment Reports only.

b. Background:

(1) ADC 1086 (Reference 3.a.) updated the MRA Reports (Reference 3.b.) to add 

an option from the MRA Report Detail page (after selecting a DoDAAC) to download the entire 

list of reported document numbers with associated requisition/initial supply transaction data to an 

Excel file for additional research. The following data elements are included in the existing 

download file:

• Header with Date Run (Source of Supply RIC is included on selected existing 

reports)

• Shipment Date

• Document Number

• Suffix

• Supplementary Address 

• Ship-To DoDAAC

• Signal Code 

• Bill-To DoDAAC

• Priority

• NSN

• Shipped Quantity

• Unit of Issue

• Unit Price (U/P)

• Total Cost

• Initial Transaction DLMS/MILS, (e.g., requisition or initial supply transaction if 

no requisition is available per MRA Business Rules/Decision Tree) 

• Communication Routing Identifier (COMMRI) of the system from which the 

requisition or initial supply transaction originated

• COMMRI associated with the Document Number DoDAAC, (e.g., could be a 

requisitioner/requiring/other activity)

• COMMRI where the Follow-up for Delinquent MRA transaction was transmitted

(2) During meetings with the Office of the Deputy Assistant Secretary of Defense 

for Logistics (ODASD(Logistics)) led workgroup (Reference 3.c.), participants identified a 

requirement to expand the existing scope of the MRA download file. The data available in the 

existing download capability for the MRA Reports is by individual DoDAAC reported. The 

Services’ representatives requested the capability to have the monthly download report available 

for all DoDAACs reported for each Service/Component on the current MRA Reports Tool.
Attachment, ADC 1330

Page 3

c. Requested Change in Detail:

(1) Modify the existing MRA Report download capability to include all 

DoDAACs for each “Customer” for the MRA reports: MRA02 (MRA 02d) – DVD MRA 

Detail, MRA36 (MRA 36d) – Stock Shipment Detail, and MRA37 (MRA 37d) – DVD and 

Stock Shipment Detail.

(a) This change will result in three additional download files by 

“Customer” (CONUS and OCONUS). 

(b) Enclosure 1 provides an example of the existing MRA Report for 

MRA 02, MRA 36, and MRA 37. This ADC does not change the existing MRA Report 

DoDAAC download file content identified in paragraph 4.b.(1).

(2) Update the text in DLM 4000.25 DLMS, Volume 2 to reflect this change (See 

Enclosure 3)

d. Revisions to DLM 4000.25 Manual:

(1) Volume 2, Chapter 10, paragraph C10.10. (See Enclosure 3). 

(2) DAAS Manual – No updates are required. 

e. Proposed Transaction Flow: No changes are required to the MRA process. 

f. Alternatives: Users requiring the complete DoDAAC list currently need to select and 

save individual files, and merge them into a single file for analysis. 

5. REASON FOR CHANGE: Provides improved capability for MRA Report Tool users to 

conduct the MRA Report analysis required by Reference 3.b, paragraph C10.10. Management 

Evaluation.

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Provides users of the MRA Report Tool with an improved capability to 

conduct analysis of transactions by Component where an MRA was not received for a particular 

month. 

b. Disadvantages: None

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: No changes are being made to the data content in the existing DoDAAC 

download reports or the MRA requirements. No system changes are required by any of the 

MRA users.
Attachment, ADC 1330

Page 4

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: 

a. DAAS: Report will be available three months from ADC release date.

b. Components: No system changes are required. 

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Time savings were not calculated.

10. IMPACT: 

a. New/Changes to DLMS Data Elements: None

b. Automated Information Systems (AIS): No system changes for the MRA Report 

Tool users.

c. Defense Automatic Addressing System (DAAS): Requires updates to the MRA 

Report Tool per paragraph 4.c., and as noted in Enclosure 2.

d. Non-DLM 4000.25 Series Publications: Components must update their local 

publications on MRA review procedures and incorporate changes as necessary to use the report 

documented in this change.

11. PROPOSED DLMS Change 1330 STAFFING RESPONSE/COMENT RESOLUTION

Originator Response Disposition

1. Army No Response Received Noted

2. Navy Concurs with comments:

Navy has reviewed subject PDC and 

concurs with the following comments:

1. Navy requests the scope of this PDC be 

expanded to include the MRA37 (Direct 

Vendor Delivery - Stock) report, in 

addition to the MRA02 and MRA36 

reports indicated in Section 4.c.1.

2. Navy requests the ability to download a 

single file for each report that includes 

both CONUS and OCONUS locations, 

instead of two separate files as indicated 

in Section 4.c.1.a. 

EBSO and DAAS concur with 

Navy Comments #1 and #2. 

EBSO updated ADC 1330 

throughout to address the two 

requests. See green highlight 

text throughout 

3. Marine Corps Concurs Noted

4. Air Force Concurs Noted
Attachment, ADC 1330

Page 5

Originator Response Disposition

5. DLA Concurs with comment: 

The screenshot in Enclosure 2 Page 1 of 

the new report capability should describe 

that the "Missing MRA Data" is the link 

for All DODAACs and the "Save" link is 

used for saving one DODAAC report. 

The document includes the difference but 

when you go to pull the report you will 

not normally refer to the document, so if 

possible include the description on the 

website.

EBSO Comment: Each of the 

MRA reports has a “Save” 

button at the top of the page. 

When the cursor is placed on 

“Save” the user receives a popup message “Provide the 

current page data in CSV 

format”. 

Based on Navy input, EBSO 

restructured the approach to 

generate the “Missing MRA 

Data” as shown in Enclosure 2. 

On the new Missing MRA 

Report selection window, 

DAAS will include a pop-up 

message “Provide the Missing 

MRA Data in CSV format”

6. DAAS Concurs Noted

7. USTRANSCOM Abstain Noted
ADC 1330, Enclosure 1

Page 1

Enclosure 1. Existing MRA Report Download Capability

The image below is the result after selecting the DoDAAC “CG0TS5” in the first image. 

In the report above, there are approximately 5860 DoDAACs listed. Approximately 1380 DoDAACs 

have one or more Missing MRAs
ADC 1330, Enclosure 1

Page 2

The image below is an example of the download report format generated for the DoDAAC selected
ADC 1330, Enclosure 2

Page 1

Enclosure 2. All DoDAACs Download Report

The image below shows the additional hyperlink required to produce a download file containing 

the document numbers for all DoDAACs on the CONUS and OCONUS reports for: 

MRA02 (MRA 02d) – DVD MRA Detail

MRA36 (MRA 36d) – Stock Shipment Detail, and 

MRA 37 (MRA37d) – DVD and Stock Shipment Detail.
ADC 1330, Enclosure 2

Page 2

By clicking on “Save Misisng MRA Data” in the previous example, users will see the screen 

shown below. Selecting one of the links will return the respective Missing MRA Data combined 

report for the Service or Agency selected. 

DAAS will include a popup message “Provide the Missing MRA Data in CSV format” when the 

cursor is moved over the links.

The report displayed will include the missing MRA data combined for CONUS and OCONUS. 

A new column on the left side of the report will show C (CONUS) or (OCONUS) for each 

document number and will enable sorting/filtering the report by CONUS or OCONUS. See 

image below:
ADC 1330, Enclosure 3

Page 1

Enclosure 3. DLM 4000.25, Volume 2

Make the following changes to Chapter 10 Materiel Receipt Acknowledgement.

C10.10. MANAGEMENT EVALUATION

C10.10.1. The DoD Components will establish a management evaluation program 

which monitors and evaluates MRA submission to ensure compliance with MRA 

requirements. Execute timely processing and perform response rate analyses to 

identify non-responsive activities and initiate corrective actions. 

C10.10.2. The program will provide for:

C10.10.2.1. Review of the MRA Management Information report (Report 

Control Symbol DD-AT&L(AR)1419 applies). DAAS will prepare the report and provide 

access by electronic means. The report content is determined by the Supply Process 

Review Committee. Each Supply Process Review Committee representative is 

responsible for analysis of the report to identify potential deficiencies in their Service or 

Agency MRA operations or procedures contributing to breakdowns in internal controls 

for in-transit wholesale stock. Supply Process Review Committee representatives are 

responsible for initiating corrective action with delinquent and non-reporting activities.

C10.10.2.2. The MRA Management information report will include as a 

minimum:

C10.10.2.2.1. General MRA Management Report Criteria. 

Documentation of nonresponses for a reporting period to include: the number of 

qualifying shipments made to an activity (by “ship to” DoDAAC); the number of MRA 

responses received from that activity; the number of nonresponses. The following 

sections identify a common report description, how to do additional analysis of the data, 

and the types of breakdown to be available for MRA responses/non-responses for 

several different categories and whether detail by individual DoDAAC is available.

C10.10.2.2.2. Capability for Additional MRA Report Analysis

C10.10.2.2.2.1. Most of the MRA reports contain a “Save” link 

above the report title. Clicking the “Save” link launches the applicable MRA report 

content in a spreadsheet format for additional analysis 

C10.10.2.2.2.2. The MRA reports contain an option from the 

MRA Report Detail page (after selecting a DoDAAC) to download the entire list of 

document numbers with associated requisition/initial supply transaction data to an Excel 

file for additional research.1 

C10.10.2.2.2.3. Three MRA Reports (MRA 02 Direct 

Vendor Delivery, MRA 36 Stock Shipment, and MRA 37 DVD and Stock Reports) 

 1 ADC 1086.
ADC 1330, Enclosure 3

Page 2

contain an option to download the entire list of document numbers for the 

missing MRA data shown on the Detail Reports page. Clicking the “Save 

Component Missing MRA Data” link will generate a list of Component options to 

download file for the missing MRA data and will combine the data for CONUS and 

OCONUS.

2

C10.10.2.2.2.4. The following data elements are included in 

the downloadable files:

• Header with Report Month or Date Run (depending on type of report) and

o Source of Supply RIC included on the header for MRA38 (Source of 

Supply MRA Stock Summary), MRA39 (Source of Supply MRA DVD 

Summary) and MRA40 (Source of Supply Stock and DVD Summary)

• CONUS / OCONUS Indicator (MRA02, MRA36 and MRA37)

• Shipment Date

• Document Number

• Suffix

• Supplementary Address3

• Ship-To DoDAAC

• Signal Code4

• Bill-To DoDAAC

• Priority

• NSN

• Shipped Quantity

• Unit of Issue

• Unit Price (U/P)

• Total Cost

• Initial Transaction DLMS/MILS, (e.g., requisition or initial supply transaction if no 

requisition is available per MRA Business Rules/Decision Tree)5

• Communication Routing Identifier (COMMRI) of the system from which the 

requisition or initial supply transaction originated

• COMMRI associated with the Document Number DoDAAC, (e.g., could be a 

requisitioner/requiring/other activity)

• COMMRI where the Follow-up for Delinquent MRA transaction was transmitted

 2 Refer to ADC 1330 Revise MRA Download Reports to Include a Component Summary Option. 3 This enhancement perpetuates legacy “MILS” data requirements due to the DAAS Micro Automated 

Routing System (DMARS) which performs transaction level services, such as, validation, editing, 

routing, imaging, and exception processing, using the 80 record position legacy format.

4 Ibid.

5 This is the transaction that results in the inclusion in the MRA Report per the MRA Business 

Rules/Decision Tree (ADC 1088, Reference 3.d.).