OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY DISCREPANCY REPORTING PROCESS REVIEW 

COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1449, Supply 

Discrepancy Report Type R and Type 9/P Updated Routing Rules 

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

 Addressees may direct questions to Ben Breen, e-mail: DEDSO.SDR@dla.mil. Others 

must contact their designated Process Review Committee representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/. 

 Leigh E. Method, SES

 Deputy Assistant Secretary of Defense 

 for Logistics 

Attachments:

As stated

cc:

OUSD(C)

DLA J6DS
Attachment, ADC 1449

Page 1 

Approved Defense Logistics Management Standards Change 1449

Supply Discrepancy Report Type R and Type 9/PUpdated Routing 

Rules 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Logistics

Agency (DLA), Logistics Operations, Troy Brown, (717) 770-3120, troy.brown@dla.mil

a. Technical POC: DLA, Logistics Operations, James Weiner, (717) 770-4472, 

james.c.weiner@dla.mil 

b. Functional POC: DLA, Distribution, Josh Braxton, (717) 770-4837, 

joshua.braxton@dla.mil 

2. REASON FOR CHANGE: Significant changes after staffing the approved change are in 

green shade.

a. Bottom Line Up-Front: This change clarifies the procedures when a Supply 

Discrepancy Report (SDR) document Type R (redistribution order (RDO)) is created based upon 

the type of receipt which is used to receipt the materiel. Also, this change will modify the logic 

when an actionable and informational only Type R (RDO) SDR is created. When RDO materiel

is receipted and the materiel is suspended on an SDR, the Type R SDRs will have an Action

Code 1A. When RDO materiel is receipted and there is a discrepancy, but the materiel is not 

suspended, a Type R SDR will be created with an Action Code 3B. Action Code 3B 

(informational only) SDR Type Rs will be routed to the shipping activity Department of Defense 

Activity Address Code (DoDAAC) or Routing Identifier Code (RIC). Action Code 1A 

(actionable) SDR Type R will be routed to the Owner RIC. 

(1) This change also clarifies that Document Type 9/P (Storage activity

procurement source receipt) SDRs will be routed to the owner of the materiel. 

b. Background: Current procedures are not clear when to create a SDR Type R as a 

result of a Redistribution Order (RDO) or if a Type 8 (depot originated, depot receipt from nonprocurement source (other than or RDO)) SDR is required. Also, if the RDO is from a non-DLA 

Distribution activity, the current policy is not clear on what type of SDR is created. The policy 

also cites the use of Action Code 1B (materiel being retained) and 1G (reshipment not required; 

item to be re-requisitioned) which this change will update. As a result of this lack of clarity, 

some DLA Distribution activities were creating Type R SDRs, when in fact the SDR should have 

been a Type 8. Also, current policy/procedures (Reference 10.a) state Type 9 SDRs can be 

routed to owner or manager as applicable. However, because the currently policy/procedures

allow for the SDR to be routed to the owner or manager there were instances where materiel was 

receipted into one owner RICs account, but the SDR was routed to the manager. This scenario 

would allow for an activity that was not the owner of the materiel to disposition the SDR. 
Attachment, ADC 1449

Page 2 

3. CHANGE IN DETAIL: 

a. Technical Details: 

(1) The below changes regarding Type R SDRs only apply to DLA Distribution

activities using DLA Warehouse Management System (WMS). The changes to Type 9/P SDRs 

apply to all receiving activities. 

(2) When RDO materiel is receipted and the materiel is suspended on an SDR, 

the Type R SDRs will have an Action Code 1A. When RDO materiel is receipted and there is a 

discrepancy, but the materiel is not suspended, a Type R SDR will be created with an Action 

Code 3B (Informational only). Action Code 3B (Informational only) SDR Type Rs will be 

routed to the DLA Distribution shipping activity Department of Defense Activity Address Code 

(DODAAC) or Routing Identifier Code (RIC). Action Code 1A (Actionable) SDR Type Rs will 

be routed to the RIC of the owner the materiel was receipted into. 

(3) Type R SDRs will be submitted for all RDOs for discrepancies with a receipt 

Document Identifier Code (DIC) “D6K” or processed with a Pre-positioned Material Receipt 

(PMR) DIC DWK, and shipped from DLA Distribution Centers, including DLA Industrial Prime 

Vendor (IPV) and Third-Party Logistics (3PL) sites. Materiel receipted and processed without a 

receipt using DIC “D6K” or PMR with DIC “DWK” and there is a discrepancy, an SDR Type 8 

will be created. 

(4) Type R SDRs for shortage/overage/wrong item will be created with an Action 

Code of 3B and routed to the shipping activity for action. 

(a) If the inventory/research confirms a shortage/overage/wrong item, the 

shipping activity will respond with Reply Code 144 annotating inventories were conducted and 

confirm shipment error; accountable record corrected; no materiel will be shipped. 

(b) If the inventory/research does not confirm a shortage/overage/wrong 

item, the shipping activity will respond with A Reply Code 701 citing inventory conducted and 

no shortage/overage/wrong item was discovered; no materiel will be shipped. 

(5) Type R SDRs for packaging and marking discrepancies will be created with 

an Action Code of 3B. Packaging and marking discrepancies on RDOs will be corrected by the 

receiving activity upon receipt of materiel at no cost to the materiel owner regardless of cost to 

remediate. Discrepancies should have been remediated at previous storage activity. The storage 

activity receiving the materiel must submit a SDR to the shipping activity, utilizing the proper 

packaging discrepancy code(s). 

(6) Type R SDRs for missing technical data will be created using Action Code 

3B. The shipping activity will receive the action copy for research. 

(a) If technical data is available, the shipping activity will respond with 

Reply Code 135. 
Attachment, ADC 1449

Page 3 

(b) If technical data is not available, the shipping activity will respond 

with Reply Code 144. 

(7) Type R SDRs for misdirected shipments addressed to the wrong shipping 

activity will be forwarded to the correct shipping activity for resolution via the forwarding Reply 

Code 504. The newly identified shipping activity in receipt of the Type R SDR will be 

responsible to respond to the SDR as appropriate. 

(8) This change also clarifies that Document Type 9/P (Depot originated 

procurement source receipt) SDRs will be routed to the owner of the materiel. 

b. Revised Transaction Flow: When RDO materiel from a DLA Distribution Center is 

receipted into a suspended condition an SDR (Action Code 1A) will be routed to the shipping 

DLA Distribution center DoDAAC/RIC. When RDO materiel from a DLA Distribution Center 

is receipted and there is a discrepancy, but the materiel is not suspended an informational SDR 

(Action Code 3B) will be routed to the shipping activity. All Type 9/P SDRs will be routed to 

the owner RIC the materiel was receipted into. 

4. IMPLEMENTATION TARGET: DLA will implement the RDO and Type 9 SDR changes 

upon approval on a site-by-site basis with DLA sites implementing WMS. Type P SDR 

receipting changes will be effective within one year of approval of this change.

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: None. 

b. Automated Information Systems (AIS): DLA WMS. 

c. Defense Automatic Addressing System (DAAS): WebSDR will route the SDR 

transactions to the activities the generating system identifies as the “RIC/DoDAAC TO” and 

information copies to parties identified by DLA WMS. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: DLM 4000.25 Volume 2, Supply 

Standards and Procedures, Chapter 17, Supply Discrepancy Reporting. See Enclosure 1. 

b. Non-DLM 4000.25 Publications: There are no known non-DLM publications that 

require changes. However, DoD Components may need to update local procedures as necessary 

as needed with this change. 

7. ASSUMPTIONS: This change is intended to be implemented at each DLA Distribution 

Center in parallel with the implementation of DLA WMS. Distribution Centers that continue to 

use the Distribution Standard System (DSS) will not be using this functionality. Other storage 

activity’s creating Type P SDRs will be required to make these changes within one year of 

approval. 
Attachment, ADC 1449

Page 4 

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION:

a. Notices of Findings and Recommendations (NFR): None. 

b. Corrective Action Plan (CAP) References: None.

c. Other FIAR, Material Weakness, and Audit-Related Information: None.

9. END-TO-END TESTING REQUIREMENTS: DLA will coordinate testing between DLA 

WMS, WebSDR, DLA Enterprise Business System (EBS) and other systems identified prior to 

implementation into production.

10. REFERENCES: DLM 4000.25, Volume 2, Supply Standards and Procedures.

11. PROPOSED DLMS CHANGE (PDC) 1449 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. ODASD

(Logistics)

No response. As noted by signed PDC. 

2. DAAS DAAS concurs with this PDC. Please note that no 

changes will be required by the DAAS Team for 

this PDC. The tasking will be on the source 

systems who must address the transactions 

properly per the new functional rules. WebSDR 

will then route the transactions as normal.

As noted. 

3. Army Concur without comment. As noted. 

4. USAC Concur without comment. As noted. 

5. Navy Concur without comment. As noted. 

6. Marine Corps Concur without comment. As noted. 

7. Air Force Concur without comment. As noted. 

8. DLA Concur with comment.

Comments:

1. Do the following override ADC/ASC 1396?: 

Type R SDRs for shortage/overage/wrong item 

will be created with an Action Code of 3B and 

routed to the shipping activity for action and the 

ICP receiving an information copy. Type R SDRs 

for missing technical data will be created using 

Action Code 3B. The shipping activity will receive 

the action copy for research; the ICP will receive 

an information copy.

DEDSO Responses:

1. This change has the correct 

routing logic. 
Attachment, ADC 1449

Page 5 

2. The RDO receipt Document Identifier Code 

(DIC) is D6K, not DWK. DWK is the RDO 

Prepositioned Material Receipt (PMR) DIC. Is the 

receipt, or PMR, or both being used to determine 

the SDR type? 

3. Wrong DIC cited in this section. Section states: 

Type R SDRs will be submitted for all RDOs for 

discrepancies with a receipt Document Identifier 

Code (DIC) “DWK” and shipped from DLA 

Distribution Centers, including DLA Industrial 

Prime Vendor (IPV) and Third-Party Logistics 

(3PL) sites. Materiel receipted and processed 

without a receipt using DIC “DWK” and there is a 

discrepancy, an SDR Type 8

will be created.

2. Updated.

3. Update completed.
Enclosure, ADC 1449

Page 1 

Enclosure 

Update DLM 4000.25 Volume 2, Chapter 17, Supply Discrepancy Reporting as shown below. 

Make the following changes to Volume 2. Additions are shown in red bold italics. Deletions 

are shown by double strikethrough text. 

Preceding text not shown 

 C17.3.2.8.2.2. For all other Components, if the materiel has a 

packaging discrepancy, no item discrepancies are noted, is a secondary item, and the 

cost to correct the discrepant packaging is less than $300, the DLA Distribution Center 

may perform the corrective action without authorization based upon prior agreement 

regardless of whether a PMR was provided. The SDR will be provided to the 

owner/manager for information only.

Intervening text not shown 

C17.3.3. SDRs Resulting from Redistribution Orders (RDOs). The following 

procedures are applicable to DLA Distribution Centers and may be applied to other 

storage activities as directed by the responsible Service/Agency. DLA Distribution 

Centers will submit a type R SDR for discrepant materiel when they receive an 

RDO from a DLA Distribution Center shipment. Other RDOs with discrepancies 

not shipped from a DLA Distribution Center will be submitted as type 8 SDRs.

Only the current action activity can update the owner, manager, or source of supply 

field. Submitters must cancel and resubmit their SDR if they need to update this field. 

When a storage activity receives a shipment based upon a redistribution order and the 

materiel is short, over, wrong, quality deficient, or otherwise discrepant the receiving 

activity will:

C17.3.3.1. RDO Shortage. Prepare the SDR to report shortage and use Action 

Code 1G (Reshipment not required; item to be re-requisitioned). The shipping activity 

will receive the action copy; the ICP will receive an information copy. The shipping 

activity receiving the SDR will treat it as a priority and conduct inventories as 

appropriate. If the inventory confirms a balance error, the shipping activity will respond 

with Reply Code 126 citing inventory conducted confirm shipment error; accountable 

record corrected; no materiel will be shipped. A Reply Code 701 citing inventory 

conducted and no overage was discovered; no materiel will be shipped, or, inventory 

conducted and shortage was identified; loss adjustment recorded on depot accountable 

record, no materiel will be shipped.

C17.3.3.2. RDO Overage. Prepare the SDR to report overage using Action Code 

1B (materiel being retained). The shipping activity will receive the action copy; the ICP 

will receive an information copy. The depot receiving the SDR will treat it as a priority 

and conduct inventories as appropriate. If the inventory confirms an over-shipment 

error, the shipping activity will respond with Disposition/Status (Reply) Code 137, 
Enclosure, ADC 1449

Page 2 

annotating that inventories were conducted and balances were adjusted to show correct 

on hand balance. If inventory confirms no over-shipment was made, the shipping 

activity will respond with Disposition/Status (Reply) Code 701 (SDR rejected), citing 

inventory conducted and on-hand balances are correct.

 C17.3.3.1. RDO Shortage/Overage/Wrong Item. Prepare the SDR to report 

shortage/overage/wrong item and use Action Code 3B. The shipping activity will 

receive the action copy for research and possible inventory adjustment. The 

shipping activity receiving the SDR will treat it as a priority and conduct 

inventories as appropriate. If the inventory/research confirms a

shortage/overage/wrong item, the shipping activity will respond with Reply Code 

144 annotating inventories were conducted and confirm shipment error; 

accountable record corrected; no materiel will be shipped. If the 

inventory/research does not confirm a shortage/overage/wrong item, the shipping 

activity will respond with A Reply Code 701 (SDR Rejected) citing inventory 

conducted and no shortage/overage/wrong item was discovered; no materiel will 

be shipped. Report wrong item receipts of controlled inventory, arms, arms 

parts, and explosives within 24 hours.

 C17.3.3.3. RDO Wrong Item. Prepare the SDR to report receipt of wrong item 

using Action Code 1G (Reshipment not required; item to be re-requisitioned). The 

shipping activity will receive the action copy; the ICP will receive an information copy. 

The shipping activity receiving the SDR will treat it as a priority and conduct inventories 

on both the wrong item that was shipped and the correct item that was not shipped. No 

DLA Distribution Center will request or authorize return or movement of wrong materiel 

received as an RDO; the ICP/IMM will make all materiel movement decisions. If the 

inventory confirms an overage of the correct NSN, the shipping depot will respond with 

Reply Code 126, citing inventories conducted on both NSNs confirm shipment error; 

accountable record corrected; no materiel will be shipped. If the inventory fails to 

confirm an overage of the correct NSN, but an inventory of the wrong NSN reveals a 

shortage, the shipping activity will reply using (Reply) Code 126, citing inventories 

conducted on both NSNs confirm shipment error; accountable record corrected; no 

materiel will be shipped. Report wrong item receipts of controlled inventory, arms, arms 

parts, and explosives within 24 hours.

 C17.3.3.4. RDO Quality-Related Issues. Prepare an SDR when quality-related 

issues are noted upon receipt, or when materiel received on the RDO must be 

suspended prior to stow. The action copy will be sent to the item manager using Action 

Code 1A (disposition instructions requested). An information copy will be prepared for 

the materiel owner directing the redistribution if different from the item manager. The 

action activity will respond to the receiving activity with disposition instructions, to 

include condition code change requirements where appropriate. Refer to quality-related 

issues in paragraph C17.3.2.9.
Enclosure, ADC 1449

Page 3 

 C17.3.3.2. Packaging, Documentation, and Other Discrepancies. 

Prepare the SDR to report the discrepancy using Action Code 3B. (discrepancy 

reported for corrective action and trend analysis) where the receiving activity is able to 

process the receipt, there is no impact to the shipping activity inventory records, and no 

disposition/resolution is required from the item manager. Include repackaging costs 

when applicable. U.S. Forces should include supporting documentation for repackaging 

when available. All others are required to provide documentation for repackaging costs,( 

i.e., an invoice). Follow standard SDR distribution rules. The storage activity receiving 

the SDR will review the SDR for corrective action for future shipments and record the 

SDR trend analysis. No response is required for Action Code 3B SDRs. Packaging 

and marking discrepancies for RDOs will be corrected by the receiving activity 

upon receipt of materiel at no cost to the materiel owner regardless of cost to 

remediate. Discrepancies should have been remediated at previous storage 

activity. The storage activity receiving the materiel must submit a SDR to the 

shipping activity, utilizing the proper packaging discrepancy code(s).

 C17.3.3.2.1. Missing Technical Data. Prepare the SDR to 

report the discrepancy using Action Code 3B. The shipping activity will receive a 

copy for research; the SoS will receive an information copy. The shipping activity 

receiving the SDR will treat it as a priority. If technical data is available, the

shipping activity will respond with Reply Code 135 (Technical data is being 

forwarded), if technical data is not available respond with Reply Code 144. 

 C.17.3.3.2 2. Misdirected RDO to the shipping activity. RDO 

SDRs addressed to the wrong shipping activity will be forwarded to the correct 

shipping activity for resolution via the forwarding Reply Code 504. The newly 

identified shipping activity in receipt of the RDO SDR will be responsible to 

respond to the SDR as appropriate. 

Intervening text not shown

 C17.3.4.2.1. Depot Level Reparable Items. Report discrepant receipt 

SDR to the owner/manager. Commercial maintenance activities will return reparables 

on a controlling contract number and may include a significant secondary document 

number. Storage activities will report discrepant receipts on Document Type 9 or P, as 

applicable, and identify the Return (Repaired/Overhauled/Other Commercial Return) 

Code R to distinguish commercial returns from repair, non-destructive test/evaluation, 

assembly, disassembly, reclamation, and conversion/modification from new 

procurement receipts. For commercial returns, the SDR must include contract 

information comparable to new procurement: PIID (or PIID call/order) with contract 

line/subline item number and contractor-assigned shipment number when available. 

DoD WebSDR will populate the shipper’s CAGE and the Contract Administration Office 

(CAO) DoDAAC when available from EDA.

Intervening text not shown
Enclosure, ADC 1449

Page 4 

C17.3.6. Distribution Center Receipt with no Due In/Prepositioned Materiel 

Receipt (PMR). DLA Distribution Centers will report receipt of unscheduled materiel 

from new procurement and non-procurement sources to the owner or manager, as 

applicable, regardless of condition of materiel, as a discrepancy. When a PMR is not 

available, the receiving activity will report the receipt using documentation, packaging, 

and other information, as available. DLA Distribution Centers will prepare an SDR to 

report the missing/unmatched of a PMR to the owner/manager as the only discrepancy 

or in combination with other identified discrepancies. The distribution center will identify 

the SDR as informational or otherwise indicate requested action. If the distribution 

center erroneously reported the receipt to the wrong owner due to missing/unmatched 

PMR, the wrong owner will use the SDR reply process to reject the SDR (using Reply 

Codes 901). If the wrong owner is unable to reject the receipt transaction systemically, 

the wrong owner will also request that the distribution center reverse the receipt (using 

Reply Codes 612). If known, the wrong owner should identify the correct owner in the 

receipt rejection or SDR reply to facilitate reprocessing of the receipt. These procedures 

do not authorize rejection/reversal of receipts reported to the owner designated by PMR 

or the pre-designated Service owner for unauthorized return of consumable items.