DLMSO May 29, 1998

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Approved Defense Logistics Management System (DLMS)

Change 10, Expanded Definition for Management Code R for

use with Denials (Staffed as Proposed MILSTRAP Change 14)

 The attachment is published as Approved DLMS Change 10 to DoD

4000.25-M, DLMS, and to DoD 4000.25-2-M, MILSTRAP. This change is

effective July 1, 1999 based on Component responses to the April 11,

1997 Request for Implementation Date, and the January 26, 1998

followup to that request.

Addressees are advised not to file this change in the DoD DLMS

or MILSTRAP manuals. This approved change is provided as a planning

document to assist in system program/design efforts which may be

necessary to implement the change.

Addressees may direct questions to the DLMSO point of contact,

Ms. Mary Jane Johnson at 703-275-5266 DSN 235-5266, or e-mail:

maryjane_johnson@hq.dla.mil. Others must contact their Service or

Agency’s designated representative.

------SIGNED------

JAMES A. JOHNSON

Director

Defense Logistics Management

Standards Office

Attachment

DISTRIBUTION:

SUPPLY PRC MEMBERS:

USA AMCLG-SM GSA FSS FCSI

USN NAVSUP 4113B DAASC DSDC SSL

USAF AFMC/LGIA DSWA FCPNM

CMC LPS-1 FAA AFZ-500

USCG G-SL NSA S711

NIMA ST D 101 DSAA MEAN-AP

DLA DLSC-LS/DLSC-LD

cc:

ARMY LOGSA AMXLS-MD ADUSD(L)MDM

JLSC-DMP/MMA LMI
2

APPROVED DLMS CHANGE 10

EXPANDED DEFINITION OF MANAGEMENT CODE “R” FOR USE WITH DENIAL 

TRANSACTIONS

(DLMS: SUPPLY; DLSS: MILSTRAP)

(Staffed by Proposed MILSTRAP Change 14)

 

1. ORIGINATOR:

 a. Component: Defense Logistics Agency

 b. Originator: DLA DLSC-LDA.

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

a. Title: Expanded Definition for Management Code R for Denial 

Transactions.

b. Description of Change: Provides an automated means of 

identifying a denial which occurred during the “issue from receiving 

process, and necessitates the reversal of an erroneous receipt.

 

c. Procedures: 

(1) DLMS. Add the following new code to Data Element 

1270 Code List Qualifier Code 84, Management Code, published in DoD 

4000.25-M, DLMS:

CODE APPLICABLE TRANSACTIONS DEFINITION

BV 945A Materiel Release 

Advice

Denied. This denial results 

from a receipt posted in 

error during real-time “Issue 

from Receiving” processing or 

from discovery of a receipt 

processing error during 

denial research. 

Distribution depot to submit 

receipt reversal.

(2) DLSS. Revise DoD 4000.25-2-M, MILSTRAP Appendix B7, 

Management Codes, paragraph b (Issue Related Transactions), Code R to 

add the following definition for use with Document Identifier Code 

A6_: 
3

CODE APPLICABLE DI CODES DEFINITION

Paragraph b (issue related transactions):

Code Applicable DI Code Definition

R A6_ Denied. This denial results from 

a receipt posted in error during 

real-time “Issue from Receiving” 

processing or from discovery of a 

receipt processing error during 

denial research. Distribution 

depot to submit receipt reversal.

4. REASON FOR CHANGE:

DoD 4140.1-R, DoD Materiel Management Regulation, directs that 

receipts process simultaneously in both property accountability and 

asset visibility records, to allow immediate issue of available 

assets. Accordingly, the Distribution Standard System (DSS) is being 

designed with the capability to post receipts, in a real-time mode, 

to DSS and materiel owner’s records simultaneously. The owners’ 

systems can respond, real-time, with materiel release orders (MROs) 

intended for shipment from the receiving area. This is referred to 

as “issue from receiving.” As part of that functionality, DSS must 

be able to correct receipt errors discovered after the MRO is entered 

into DSS. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Provides a process control technique to 

distinguish a denial which occurs during real-time “issue from 

receiving” processing from those against materiel in stock.

b. Disadvantages: None known, except those stated in the 

impact and interface paragraphs.

6. INTERFACE: Requires interface between the DSS and DoD Component 

materiel management systems (excluding munitions). Also could be 

used by any legacy distribution system with existing “issue from 

receiving” functionality.

7. IMPACT:
a. Requires modification of Component systems and procedures 

to recognize the new code.

b. DLMS impact: Segment LQ, Data Element 1270, code list 

qualifier 84, requires revision to add a new DLMS management code to 

the code list published in DLMS.