DEFENSE LOGISTICS AGENCY

HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

January 03, 2018

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1282, 

Administrative Alignment of Military Standard Transaction Reporting and 

Accountability Procedures (MILSTRAP), Appendix 2 – Codes with DLMS; Update 

to DLMS Volume 2, and other Administrative Updates (Supply/MILSTRAP) 

We are forwarding the attached approved administrative change to DLM 4000.25-2, 

Military Standard Transaction Reporting and Accountability Procedures (MILSTRAP) for 

implementation effective immediately. 

Addressees may direct questions to Mr. Rafael Gonzalez, e-mail:

Rafael.Gonzalez@dla.mil. Others may direct questions to their Service or Agency designated 

Supply PRC representative available at

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

HEIDI M. DAVEREDE

Program Manager

Enterprise Business Standards Office

Attachment

As stated

cc:

ODASD (SCI)

JPIWG Members

JSA/LWCG Members
ADC 1282, Attachment 

Page 1 

ATTACHMENT TO ADC 1282 

Administrative Alignment of Military Standard Transaction Reporting and Accountability 

Procedures, Appendix 2 – Codes with DLMS; Update to DLMS Volume 2, and other 

Administrative Updates

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business

Standards Office (EBSO), email: DLMSSupply@dla.mil

2. FUNCTIONAL AREA: Supply/MILSTRAP

3. REFERENCES:

a. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures

(MILSTRAP), June 2012 

b. DLM 4000.25 Volume 2, Supply Standards and Procedures, May 2014

c. Approved DLMS Change (ADC) 1242, Administrative Update to MILSTRAP Appendix 3.4,

Inventory Adjustment – Increase or Decrease Format Use for DIC D8/D9, and Code Appendices 2.15 

and 2.16, August 2, 2017. 

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change is the first of a series that aligns DLM 4000.25-2

Military Standard Transaction Reporting and Accountability Procedures (MILSTRAP) Appendix 2 

code lists with the corresponding DLMS Supply transactions supported by DLM 4000.25, Volume 2. 

(References 3.a. and 3.b.). EBSO will make corresponding revisions to the Logistics Data Resource 

and Management System (LOGDRMS) codes. This change also incorporates general administrative 

corrections as identified in the below paragraph c.(1).(f). 

b. Background:

(1) This is part of a series of DLMS changes to align DLM 4000.25-2, MILSTRAP,

with the companion procedures in DLM 4000.25, Volume 2, Supply Standards and Procedures. This 

alignment supports future efforts for the cancellation of the DLM 4000.25-2 MILSTRAP manual, as 

DOD Components’ systems are required to be DLMS compliant by 2019. Upon MILSTRAP 

cancellation, DLM 4000.25, Volume 2 will become the primary source for DLMS policy guidance, 

particularly with regards to reporting and accountability procedures, business rules, data standards, and 

transaction formats.

(2) DLM 4000.25-2, Appendix 2 – Codes consists of individual appendices that are

used with DLMS and legacy MILSTRAP and MILSTRIP transactions. These code lists require update 

to reflect corresponding DLMS transaction information as appropriate. 

c. Requested Change in Detail:

(1) Revise the DLM 4000.25-2, Appendix 2 code lists as follows:
ADC 1282, Attachment

Page 2

(a) Add new appendix header table information to include both legacy 

MILSTRAP and comparable DLMS details such as identifying the applicable legacy DIC and the 

corresponding DLMS implementation convention (IC) number

(b) Add DIC, transaction name, and DLMS equivalent transaction number

when applicable throughout code lists.

(c) Validate existing footnotes and update or remove as appropriate.

(d) Update DLMS segment or qualifier data in each appendix header data as 

follows:

1. Remove “Data Element ID 1270” detail from DLMS segment or 

qualifier field of appendices’ header tables.

2. Update or add missing DLMS segment or qualifier data for applicable 

MILSTRAP Appendix 2 code lists.

(e) Update code “Definition” or “Explanation” column, where appropriate, to 

include comparable DLMS IC number and segment, in addition to the legacy DIC to show data 

location in DLMS transactions. 

(f) Administrative updates include;

1. Update or remove erroneous hyperlink and URL information as 

needed.

2. Revise DLMS organization name to “Enterprise Business Standards 

Office (EBSO)” throughout.

3. Revise each appendix footer and page number to the correct format as 

needed. (not bold, italics and red).

4. Revise and correct use of DIC throughout.

5. Revise ‘record position’ to rp throughout appendices. 

6. Correct the DLM 4000.25 Volume 2, Chapter 2, Special Program 

Requirements and Demand Data Exchange Projected Supply Plan, paragraph C2.2.18 title to reflect the 

correct transaction name as shown below:

C2.2.18. Preparation of SPR ShipmentsRequisitions

7. Correct typographical error in MILSTRAP AP2.10 Asset Transfer 

Status Code A1 (one) to AI.

STAFFING NOTE: This corrects code from A1 to AI. The numeric ‘1’ was a typographical error as 

Asset Transfer Status Code is an alphabetic code.

d. Revisions to DLM 4000.25-2, MILSTRAP:
ADC 1282, Attachment

Page 3

(1) Revise MILSTRAP Appendix 2.1 Document Identifier Codes as shown in 

Enclosure 1.A.

(2) Revise MILSTRAP Appendix 2.2 Type of Physical Inventory/Transaction History 

Codes as shown in Enclosure 1.B.

(3) Revise MILSTRAP Appendix 2.3 Ownership Codes as shown in Enclosure 1.C.

(4) Revise MILSTRAP Appendix 2.4 Purpose Codes as shown in Enclosure 1.D.

(5) Revise MILSTRAP Appendix 2.6 Management Codes as shown in Enclosure 1.E.

(6) Revise MILSTRAP Appendix 2.10 Asset Transfer Status Codes as shown in 

Enclosure 1.F.

(7) Revise MILSTRAP Appendix 2.13 Small Arms and Light Weapons Error 

Transaction Reject Codes as shown in Enclosure 1.G.

(8) Revise MILSTRAP Appendix 2.14 Type of Media Codes as shown in Enclosure 1.H.

(9) Revise MILSTRAP Appendix 2.15 Inventory Adjustment - Accounting Error 

Classification Codes as shown in Enclosure 1.I, as revised by ADC 1242 (Reference 3.c.).

(10) Revise MILSTRAP Appendix 2.16 Inventory Adjustment - Accounting Error 

Classification Codes as shown in Enclosure 1.J (as revised by ADC 1242).

(11) Revise MILSTRAP Appendix 2.18 Type Inspection Codes as shown in Enclosure 1.K.

(12) Revise MILSTRAP Appendix 2.19 Review Period Indicator Codes as shown in 

Enclosure 1.L.

(13) Revise MILSTRAP Appendix 2.22 Type Due-In Indicator Codes as shown in 

Enclosure 1.M.

(14) Revise MILSTRAP Appendix 2.23 Type Location Reconciliation Request Codes 

as shown in Enclosure 1.N.

(15) Revise MILSTRAP Appendix 2.24 Other Codes as shown in Enclosure 1.O.

d. Approved Transaction Flow: There are no known transaction flow changes.

e. Alternatives: There is no known alternative. 

5. REASON FOR CHANGE: Supports future consolidation of DLM 4000.25-2 MILSTRAP manual 

Appendix 2 code lists into the DLM 4000.25 DLMS manual. Incorporates DLMS information into the 

MILSTRAP code lists where needed. 

6. ADVANTAGES AND DISADVANTAGES:
ADC 1282, Attachment

Page 4

a. Advantages: This change incorporates user-friendly cross references data between legacy 

MILSTRAP and DLMS providing additional tools for DOD Components during the transition to 

become DLMS compliant.

b. Disadvantages: There are no disadvantages.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change does not require any 

additional system changes.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: There is no cost/impact to systems.

9. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements. 

b. Changes to DLMS Data Elements: EBSO will make corresponding administrative 

updates and revisions to LOGDRMS.

c. Automated Information Systems (AIS): No impact.

d. Defense Automatic Addressing System (DAAS): No impact.

e. Non-DLM 4000.25 Series Publications: Components should update their local procedures 

to ensure consistency with MILSTRAP Appendix 2 code lists changes documented in this change.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-1 APPENDIX 2.1

AP2.1. APPENDIX 2.1 

DOCUMENT IDENTIFIER CODES

A table showing the correlation of MILSTRAP legacy document identifier code (DIC) 

functionality to the Defense Logistics Management StandardsSystem (DLMS) is 

available in the from the DLA Logistics Management Enterprise Business Standards

Office Website under Defense Logistics Standard Systems (DLSS)/

Defense Logistics Management Standards (DLMS) Cross-Reference Tables.DLMS 

ICs/DLSS/Enhancements, 

www.dlmso.dla.mil/eApplications/LogDataAdmin/MILSTRAP_DI_Code_Function_InDL

MSsequence.doc. 

https://www.dlmso.dla.mil/eApplications/LogDataAdmin/DLSSDLMS/MILSTRAP_DI_Co

de_Function_DI_Code_sequence.doc. This table provides visibility of how MILSTRAP 

legacy DIC functionality is incorporated in DLMS American National Standards Institute 

(ANSI) Accredited Standards Committee (ASC) X12 transactions.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Identifies:

(1) Actions as forming a part of the inventory

accountability system.

(2) The type of document and the effect a

transaction has upon inventory control

records.

(3) The specific relation of various inventory

transactions to appropriation fund and stock

fund financial statements.

LEGACY RECORD POSITION (rp.): 1-3

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

Various

LEGACY RECORD POSITION (rp.): 1-3

DLMS IMPLEMENTATION CONVENTION 

(IC):

Various

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Qualifier “0 –

Document Identification Code”

ADC 1282 Enclosure A
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-2 APPENDIX 2.1

AP2.1.1. Under MILSTRAP legacy 80 record position transacttions, the DIC provides a 

means of identifying a given product (e.g., receipt, issue, demand, inventory adjustment, 

etc.) to the logistics system and processing operation(s) to which it pertains and further 

identifies such data as to the intended purpose, usage, and operation dictated. The DIC

enables automatic data processing equipment to select the appropriate program(s) and 

to mechanically perform operations dictated by the code, and provides a corresponding 

function for manual processing. 

AP2.1.2. The DIC is a mandatory entry on all legacy 80 record position documents 

entering and leaving the supply distribution systems under MILSTRAP. Each 

transaction, therefore, will be identified by an appropriate code. The assignment of the 

first character of the code is a responsibility of DoD.

AP2.1.3. The following rationale is applicable to DICs pertaining to MILSTRAP 

distribution system(s): 

AP2.1.3.1. The first record position will always be an alpha.

AP2.3.1.1. Alpha D identifies transactions relating to inventory accountability 

system(s) irrespective of Component or systems within a Component.

AP2.3.1.2. Alpha E, in lieu of D, identifies MILSTRAP simulated mobilization 

exercise transactions, which will not automatically affect materiel asset records or 

physical movement of materiel. Components responsible for initiating exercises must 

ensure complete coordination with all DoD Components involved. The following series of 

codes applicable for MILSTRAP, MILSBILLS, and MILSTRIP are permanently reserved 

for simulated mobilization exercise purposes only (MILSTAMP had the ‘R series’, but 

MILSTAMP has been incorporated into the Defense Transportation Regulation): 

MILSTRAP – E Series

MILSBILLS – H Series

MILSTRIP – U Series

AP2.3.1.3. Alphas B and X identify transactions relating to inventory control 

system(s) within Components. Each Component may develop and assign these codes, 

but they will be confined to intra-Component use only. 

AP2.3.1.4. Alpha C identifies transactions relating to the DLA inventory control 

system that are confined to intra-DLA use only.

AP2.3.1.5. Alphas Y and Z are authorized for Component assignment to identify 

transactions needed for internal depot, source of supply, or base operations when they 

cannot be identified directly to the preceding paragraph AP2.3.1.1, AP2.3.1.2, 

AP2.3.1.3, or AP2.3.1.4, and when they are not universal in scope and application. 

Transactions containing Y and Z in the first record position may never appear on any 

documents passed beyond the confines of a base, depot, ICP, or equivalent. 
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-3 APPENDIX 2.1

AP2.1.3.2. The second record position may be either alpha or numeric. A numeric 

entry denotes a transaction that affects an on hand balance and shows the general 

nature of the transaction. An even number denotes a receipt or debit; an odd number 

denotes an issue or credit. An alpha entry, excluding DIC DAC, DAD, or DAS, denotes 

a transaction which does not affect the overall or total on hand balance.

AP2.1.3.3. The third record position may be either alpha or numeric.

AP2.1.4. D series DICs are listed on the following pages. Unassigned codes in the D 

series are reserved for future assignment by DoD.

CODE DOCUMENT TITLE EXPLANATION

D4G Materiel Receipt - Procurement 

Instrument Source (Destructive

Test/Evaluation)

Return to inventory of unused items 

originally issued to a commercial activity for 

destructive test/evaluation.

D4H Materiel Receipt - Procurement

Instrument Source (Furnished 

Materiel for Consumption)

Return to inventory of Government-owned

materiel previously furnished to a 

commercial activity to be consumed or 

expended during the manufacturing or 

maintenance process but not so consumed 

or expended. Excludes return of materiel 

furnished for incorporation in the 

deliverable item but not so incorporated.

D4L Materiel Receipt - Procurement 

Instrument Source (Assembly/ 

Disassembly/Reclamation/

Conversion/Modification) 

Return to inventory of assembled items, 

components from disassembled or 

reclaimed items, or converted or modified 

items originally issued to a commercial 

activity for assembly, disassembly, 

reclamation, conversion, or modification. 

Includes return of Government-owned 

materiel furnished for incorporation in the 

deliverable item but not so incorporated. 

Excludes return of repaired or 

tested/evaluated items and of materiel 

expected to have been consumed or 

expended during the manufacture or 

maintenance process.

D4M Materiel Receipt - Procurement

Instrument Source (Repair or 

Non-Destructive Test/ Evaluation)

Return to inventory of items previously 

issued to a commercial activity for repair or 

nondestructive test/evaluation.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-4 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D4N Materiel Receipt - Procurement 

Instrument Source (Loan)

Return to inventory from authorized 

commercial activity of materiel on loan. 

Includes return of Government-owned 

equipment furnished to a commercial 

activity for use in performing a contract.

D4S Materiel Receipt -Procurement 

Instrument Source (Commercial)

To inventory as a result of purchase from 

commercial sources.

D4U Materiel Receipt - Procurement 

Instrument Source (DoD Activity)

From procurement instrument source to 

inventory as a result of purchase from 

another DoD activity, including purchases 

from Government production facilities 

where procurement funds are charged. 

D4V Materiel Receipt -Procurement 

Instrument Source (Non-DoD 

Activity)

From procurement instrument source to 

inventory as a result of purchase from a 

non-DoD activity, including purchase from 

Government production facilities where 

procurement funds are charged.

D4X Materiel Receipt -Procurement 

Instrument Source 

(Decapitalization) 

From losing inventory manager (LIM) to 

gaining inventory manager (GIM) as 

notification of receipt of an item 

decapitalized. Indicates to GIM: 

(a) that due-in and financial records of

loser have been updated, and

(b) that memorandum due-in is to be

updated.

D4Z Materiel Receipt - Procurement 

Instrument Source (Other)

To inventory when a specific DIC is not 

known. (Assignor of this code will maintain 

intelligence pertaining to its use and, as 

required, will furnish these data.)

D6A Materiel Receipt - Other Than 

Procurement Instrument Source 

(Own Service/Agency)

Returns from own Component users into 

inventory. Excludes receipts of end items 

from repair activity

D6B Materiel Receipt - Other Than 

Procurement Instrument Source 

(DoD Activities) 

Returns from other DoD activity users into 

inventory. Excludes receipts of end items 

from repair activity.

D6C Materiel Receipt - Other Than 

Procurement Instrument Source 

(Non-DoD Activities) 

Returns from non-DoD activity users into 

inventory. Excludes receipts of end items 

from repair activity.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-5 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D6D Materiel Receipt - Other Than 

Procurement Instrument Source 

(Grant Aid)

Returns from Grant Aid users into 

inventory.

D6E Materiel Receipt - Other Than 

Procurement Instrument Source 

(FMS)

Returns from foreign military sales (FMS) 

users into inventory.

D6G Materiel Receipt - Other Than 

Procurement Instrument Source 

(Destructive Test/ Evaluation)

Return to inventory of unused items 

originally issued to a Government activity 

for destructive test/ evaluation.

D6H Materiel Receipt - Other Than 

Procurement Instrument Source 

(Government-Furnished Materiel 

for Consumption)

Return to inventory of materiel previously

furnished to a Government activity for

consumption during the manufacturing or

maintenance process but not so consumed 

or expended. Excludes return of materiel 

furnished for incorporation in the 

deliverable item but not so incorporated.

D6J Materiel Receipt - Other Than

Procurement Instrument Source 

(Reutilization and 

MarketingDisposition Services) 

Returns from Disposition Services to 

inventory.

D6K Materiel Receipt - Other Than 

Procurement Instrument Source 

(Relocation)

Return to inventory of materiel relocated 

between storage activities without change 

in ownership. Excludes receipts of repaired 

items.

D6L Materiel Receipt - Other Than 

Procurement Instrument Source 

(Assembly/Disassembly/ 

Reclamation/Conversion/Modification)

Return to inventory of assembled items, 

components from disassembled or 

reclaimed items, or converted or modified 

items originally issued to a Government 

activity for assembly, disassembly, 

reclamation, components from 

disassembled or reclaimed conversion, or 

modification. Includes return of materiel 

furnished for incorporation in the 

deliverable item but not so incorporated. 

Excludes return of repaired or 

tested/evaluated items and of materiel

expected to have been consumed or 

expended during the manufacture or 

maintenance process.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-6 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D6M Materiel Receipt - Other Than 

Procurement Instrument Source 

(Repair/ or NondestructiveTest/Evalutaion)

Return to inventory of repaired or 

tested/evaluated items previously issued to 

a government activity for repair or 

nondestructive test/evaluation.

D6N Materiel Receipt - Other Than 

Procurement Instrument Source 

(Loan) 

Return to inventory of materiel on loan from 

authorized non-commercial recipient. 

Includes return of Government-owned 

equipment furnished to a non-commercial 

activity for use in performing a contract.

D6Q Materiel Receipt - Other Than 

Procurement Instrument Source 

(Removal Items) 

Returns into inventory of designated 

principal item/weapon system.

D6R Materiel Receipt - Other Than 

Procurement Instrument Source 

(Exchange Item)

Exchanges of Component designated items 

into inventory, when a like item is issued on 

an exchange basis.

D6T Materiel Receipt - Other Than 

Procurement Instrument Source 

(Own Service/Agency)

Into inventory as a result of requisitioning 

from own Component.

D6U Materiel Receipt - Other Than 

Procurement Instrument Source 

(DoD Activity)

Into inventory as a result of requisitioning 

from another DoD activity.

D6V Materiel Receipt - Other Than 

Procurement Instrument Source 

(Non-DoD Activity) 

Into inventory as a result of requisitioning 

from a non-DoD activity. 

D6X Materiel Receipt - Other Than 

Procurement Instrument Source 

(Decapitalization)

From LIM to GIM as notification of receipt 

of an item decapitalized. Indicates to GIM:

(a) that due-in and financial records of

loser have been updated and

(b) that memorandum due-in is to be

updated.

D6Z Materiel Receipt - Other Than 

Procurement Instrument Source 

(Other)

Into inventory when a specific DIC is not 

known. (Assignor of this code will maintain 

detailed intelligence pertaining to its use 

and, as required, will furnish these data).

D7A Issue (Own Service/Agency) Issue to own Component from inventory or 

by direct delivery from vendor. Excludes 

issues of end items to be repaired.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-7 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D7B Issue (DoD Activities) Issue to other DoD activities from inventory 

or by direct delivery from vendor. Excludes 

issues of end items to be repaired.

D7C Issue (Non-DoD Activities) Issue to non-DoD activities from inventory 

or by direct delivery from vendor. Excludes 

issues of end items to be repaired.

D7D Issue (Grant Aid) Issue to security assistance (SA) program 

(grant aid) from inventory or by direct 

delivery from vendor.

D7E Issue (Foreign Military Sales) Issue to SA program (FMS) from inventory 

or by direct delivery from vendor.

D7G Issue (Destructive 

Test/Evaluation)

Issue from inventory for destructive test/ 

evaluation when the item is not expected to 

be returned.

D7H Issue (Furnished Materiel for 

Consumption)

Issue of materiel furnished by the owner to 

be consumed or expended in the 

manufacturing or maintenance process. 

Includes issues from inventory or by direct 

delivery from a vendor. Excludes materiel 

furnished for incorporation in the 

deliverable item.

D7J Issue (Reutilization and 

MarketingDisposition Services) 

Issue to Disposition Services from 

inventory.

D7K Issue (Relocation) Issue for relocation between storage

activities without change in ownership. 

Excludes issues of items for repair or

test/evaluation.

D7L Issue (Assembly/Disassembly/

Reclamation/Conversion/

Modification)

Issue of components for assembly or items 

for disassembly, reclamation, conversion, 

or modification furnished by the owner from 

inventory or by direct delivery from vendor. 

Includes materiel furnished for 

incorporation in a deliverable item. 

Excludes issue of materiel furnished to be 

consumed or expended during the 

manufacture or maintenance process.

D7M Issue (Repair or Nondestructive 

Test/Evaluation)

Issue from inventory for repair or 

nondestructive test/evaluation and 

expected return of the same item.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-8 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D7N Issue (Loan) Issue from inventory for loan to authorized 

recipients. Includes Government-owned 

equipment furnished for use in performing a 

contract.

D7P Issue (Returned Purchases) Issue of returned purchases from inventory 

to suppliers for credit or reimbursements.

D7Q Issue (Designated Items) Issue of designated items from inventory, 

for installation on a principal item/weapon 

system. 

D7R Issue (Exchange Items) Issue of Component designated items from 

inventory, when a like item is returned on 

an exchange basis.

D7Z Issue (Other) Issue from inventory, when a specific DIC is 

not otherwise provided. (Assignor of this 

code will maintain detailed intelligence 

pertaining to its use and, as required, will 

furnish these data.)

D8A Inventory Adjustment - Increase 

(Physical Inventory)

Gain disclosed as a result of physical count 

of stock, single adjustment.

D8B Inventory Adjustment - Increase 

(Accounting Error)

Gain resulting from clerical or automated 

information system errors which are not 

subject to correction by reversal of original 

transaction, single adjustment.

D8C Inventory Adjustment - Increase 

(Condition) 

Gain resulting from condition transfer, 

single adjustment.

D8D Inventory Adjustment - Increase 

(Purpose)

Gain resulting from purpose transfer, single 

adjustment.

D8E Inventory Adjustment - Increase 

(Logistics Transfer)

Gain of item management responsibility as 

a result of logistics transfer, single 

adjustment.

D8F Inventory Adjustment - Increase 

(Capitalization)

Gain to a stock fund or stock fund division 

at time of activation or subsequent 

extension/ expansion, as result of 

capitalization, single adjustment.

D8J Inventory Adjustment - Increase 

(Reidentification)

Gain resulting from inspection of an item in 

stock which has been misidentified, single 

adjustment.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-9 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D8K Inventory Adjustment - Increase 

(Catalog Changes)

Gain resulting from stock number and/or 

unit of issue changes, single adjustment. 

Excludes change of unit price only.

D8S Inventory Adjustment - Increase 

(Ownership) 

Gain resulting from ownership transfer by 

the SMCA, single adjustment. Use is 

restricted to users of the conventional 

ammunition system.

D8Z Inventory Adjustment - Increase 

(Other) 

Gains for which a specific DIC is not 

otherwise provided, single adjustment. 

(Assignor of code will maintain detailed 

intelligence pertaining to its use and, as 

required, will furnish these data.)

D9A Inventory Adjustment - Decrease 

(Physical Inventory) 

Loss disclosed as a result of physical count 

of stock, single adjustment.

D9B Inventory Adjustment - Decrease 

(Accounting Error) 

Loss resulting from clerical or automated 

information system errors which are not 

subject to correction by reversal of original 

transaction, single adjustment.

D9C Inventory Adjustment - Decrease 

(Condition) 

Loss resulting from condition transfer, 

single adjustment.

D9D Inventory Adjustment - Decrease 

(Purpose) 

Loss resulting from transfer action for a 

specific purpose, single adjustment.

D9E Inventory Adjustment - Decrease 

(Logistic Transfer) 

Loss of item management responsibility, 

logistic transfer, single adjustment.

D9F Inventory Adjustment - Decrease 

(Decapitalization)

Loss from a stock fund or stock fund 

division at time of deactivation or 

contraction as a result of decapitalization, 

single adjustment.

D9G Inventory Adjustment - Decrease 

(Survey Process) 

Loss from shrinkage, theft, contamination, 

deterioration, and/or expired shelf life, 

single adjustment.

D9H Inventory Adjustment - Decrease 

(Disaster) 

Loss from major disasters, fire loss, enemy 

action, act of God, etc., single adjustment.

D9J Inventory Adjustment -Decrease 

(Reidentification)

Loss resulting from inspection of an item in 

stock which has been erroneously 

identified, single adjustment.

D9K Inventory Adjustment - Decrease 

(Catalog Change)

Loss resulting from stock number and/or 

unit of issue changes, single adjustment. 

Excludes change of unit price only.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-10 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

D9S Inventory Adjustment - Decrease 

(Ownership) 

Loss resulting from ownership transfer by 

the single manager for conventional 

ammunition (SMCA), single adjustment. 

Use is restricted to users of the 

conventional ammunition system.

D9Z Inventory Adjustment - Decrease 

(Other) 

Losses for which a specific DIC is not 

otherwise provided, single adjustment. 

(Assignor of code will maintain detailed 

intelligence pertaining to its use and, as 

required, will furnish these data.)

DA1 Single Managed Conventional 

Ammunition Unfreeze Action

From the SMCA to advise owning Service 

ICP of action taken to unfreeze a quantity 

on a specific depot for a given NSN/part 

number, ownership/purpose code, and 

supply condition code.

DA2 Single Managed Conventional 

Ammunition Freeze Action

From the SMCA to advise owning Service 

ICP of action taken to freeze a quantity on 

a specific depot for a given NSN/part 

number, ownership/purpose code, and 

supply condition code.

DAC Inventory Adjustment - Dual 

(Condition Transfer) 

Dual adjustment (increase and decrease) 

resulting from condition transfer.

DAD Inventory Adjustment - Dual 

(Purpose Transfer)

Dual adjustment (increase and decrease) 

resulting from purpose transfer.

DAS Inventory Adjustment - Dual 

(Ownership Transfer)

Dual adjustment (increase and decrease) 

resulting from ownership transfer by the 

SMCA. Use is restricted to internal 

processing within the SMCA distribution 

system. 

DB_ Financial Adjustment (Gain) For use as prescribed by Components.

DC_ Financial Adjustment (Loss) For use as prescribed by Components.

DD_ Due-In - Procurement Instrument 

Source

Used to report establishment or 

cancellation of due-in (from procurement 

instrument source). The third digit code in 

this series corresponds to the third digit 

code provided in the D4 series.

DDX Memorandum Due-In -

Procurement Instrument Source

Notification from the LIM to the GIM of duein (from procurement source) involved in an 

Logistics Reassignment (LR). 
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-11 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DEE Logistic Transfer Logistic transfer from LIM to GIM. Transfer 

of onhand balances from appropriation 

accounts other than stock fund of the loser.

DEF Decapitalization Decapitalization from LIM to GIM. Transfer 

of onhand balances from stock fund 

accounts of the loser.

DF_ Due-In - Other Than Procurement 

Instrument Source

Used to report establishment or

cancellation of dues-in (from other than 

procurement instrument source). The third 

digit code in this series corresponds to the 

third digit code provided in the D6 series.

DFX Memorandum Due-In - Other 

Than Procurement Instrument 

Source

Notification from the LIM to the GIM of duein (from other than procurement source) 

involved in an LR.

DG_ Backorder Used to report establishment or 

cancellation/ reversal of a backorder. The 

third digit code in this series corresponds to 

the third digit code provided in the D7 

series.

DHA Demand Used to report establishment or 

cancellation of demand transactions to 

ICPs.

DJA Physical Inventory Request From owner/manager to initiate, follow up 

on, or cancel a physical inventory. From 

storage activity to initiate or cancel a 

physical inventory, advise of no record 

(stock or part number) and to respond to a 

follow-up.

DLA Logistics Transfer/ 

Decapitalization Follow-Up 

Logistics transfer/decapitalization follow-up 

from GIM to LIM to request asset data 

pertaining to transferred items.

DLB Reply to Logistics Transfer/ 

Decapitalization Follow-Up 

Reply from LIM to GIM as a result of a 

logistics transfer/decapitalization follow-up 

to advise of status items.

DLC Logistics Reassignment 

Delinquent Due-In Follow-Up

Logistics reassignment follow-up from the 

GIM to the LIM to request status on items 

due-in at the time of reassignment to the 

GIM. 
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-12 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DLD Logistics Reassignment 

Delinquent Due-In Response

Reply from the LIM to a GIM logistics 

reassignment delinquent due-in follow-up to 

advise the status of items. Also used by 

the LIM to provide the GIM revised due-in 

estimated delivery dates as changes occur.

DLE Logistics Reassignment Due-In 

Reconciliation Request

Used from the GIM to the LIM to request 

reconciliation of dues-in.

DLF Logistics Reassignment Due-In 

Reconciliation Response

Reply from the LIM to a GIM logistics 

reassignment due-in reconciliation request 

to reconcile the LIM and GIM due-in 

records. 

DLS Logistics Reassignment General 

Management Data

Management data provided to GIM by LIM 

for LR consumable items.

DLT Logistics Reassignment 

Backorder and Demand Data 

Management data provided to GIM by LIM 

or LR consumable items.

DLU Logistics Reassignment On-Hand 

Asset Data

Management data provided to GIM by LIM 

for LR consumable items.

DLV Logistics Reassignment Due-In 

Asset Data

Management data provided to GIM by LIM 

for LR consumable items.

DLW Logistics Reassignment Contract 

History Data

Management data provided to GIM by LIM 

for LR consumable items.

DLX Logistics Reassignment Technical 

and Quality Data 

Management data provided to GIM by LIM 

for LR consumable items.

DMA Recurring U.S. Other War Materiel 

Requirements Data

Used by the DoD Components to submit 

recurring U.S. OWMR data to the IMM. 

Used by the LIM to advise the GIM of 

recurring U.S. OWMR data involved in an 

LR.

DMB Nonrecurring U.S. Other War 

Materiel Requirements Data

Used by the DoD Components to submit 

nonrecurring U.S. OWMR data to the IMM. 

Used by the LIM to advise the GIM of 

nonrecurring U.S. OWMR data involved in 

an LR.

DMC Nonrecurring Allies Other War 

Materiel Requirements Data

Used by the DoD Components to submit 

nonrecurring Allies OWMR data to the IMM. 

Used by the LIM to advise the GIM of 

nonrecurring Allies OWMR data involved in 

an LR.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-13 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DMD War Materiel Requirements 

Forecasted Return Data

Used by the DoD Components to submit 

forecasted reparable item return data to the 

IMM. Used by the LIM to advise the GIM of 

forecasted reparable item return data

DME War Materiel Requirements 

Visibility Data 

Used by the DoD Components to submit 

PWRMR and PWRMRP visibility data to the 

IMM. Used by the LIM to advise the GIM of 

PWRMR and PWRMRP visibility data 

involved in an LR.

DRA Materiel Receipt Acknowledgment From reporting activity to source of supply

to acknowledge materiel receipt.

DRB Materiel Receipt Acknowledgment 

Reply to Follow-Up

From reporting activity to source of supply

to acknowledge materiel receipt in reply to 

follow-up.

DRF Follow-Up For Delinquent Materiel 

Receipt Acknowledgment

From source of supply to reporting activity 

to follow up when materiel receipt has not 

been acknowledged on time.

DSA Small Arms and Light Weapons

Multi-Field Corrections

Used for correcting erroneous or invalid 

NSN, DoDAAC/UIC, or WSN on the 

Component Registry.

DSB Small Arms and Light Weapons

Mass Stock Number Change

Used to update the Component Registry for 

all weapon serial numbers and stock 

numbers with one transaction.

DSC Small Arms and Light Weapons

Correction

Used for correcting rejected transaction or 

missing reconciliation transaction on the 

Component Registry.

DSD Small Arms and Light Weapons

Receipt/Issue Follow-Up

Used for follow up by the Component 

Registries to confirm serial number of 

weapon(s) shipped for which no receipt 

was confirmed or weapon(s) received for 

which no shipment was reported.

DSF Small Arms and Light Weapons

Reconciliation/Reject Follow-Up

Used to notify a unit/activity that rejected 

transaction or reconciliation transaction has 

not been received.

DSM Weapon Serial Number Control Used for registration and reporting of small 

arms and light weapons between 

Component Registries and between the 

Component Registry and the DoD Registry.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-14 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DSR Small Arms and Light Weapons

Reconciliation/Reject 

Used for annual reconciliation between all 

units/activities having possession or 

accountability of small arms and light 

weapons and the Component Registry. 

Used to reject invalid/incomplete 

transactions.

DU_ Pre-Positioned Materiel Receipt 

(Procurement Instrument Source)

Used by ICPs to provide storage activities 

with advance notification of scheduled 

materiel receipts from a procurement 

instrument source. The third digit code in 

this series corresponds to the third digit 

code provided in the D4 series.

DW_ Pre-Positioned Materiel Receipt 

(Other Than Procurement 

Instrument Source)

Used by ICPs to provide storage activities 

with advance notification of scheduled 

materiel receipts from other than 

procurement instrument source. The third 

digit code in this series corresponds to the 

third digit code provided in the D6 series.

DWS Not assigned Reserved for Future DoD Assignment.

DXA Materiel Receipt Follow-Up 

(Procurement Instrument Source)

From ICP to storage activity for materiel 

receipt follow up (procurement instrument 

source).

DXB Materiel Receipt Follow-Up (Other 

Than Procurement Instrument 

Source)

From ICP to storage activity for materiel 

receipt follow up (other than procurement 

instrument source).

DXC Reply to Materiel Receipt Followup (Procurement Instrument 

Source)

Reply to materiel receipt follow-up from 

storage activity advising the ICP of 

nonreceipt of materiel from procurement 

instrument source.

DXD Reply to Materiel Receipt FollowUp (Other Than Procurement 

Instrument Source)

Reply to materiel receipt follow-up from 

storage activity advising the ICP of 

nonreceipt of materiel from other than 

procurement instrument source.

DYA Special Program Requirement 

Request

Request from forecasting activity to ICP to 

advise of expected future requirements. 

Excludes requests submitted for CLSSA 

requirements.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-15 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DYB Special Program Requirement 

Request (Exception Data)

Request with exception data from 

forecasting activity to ICP to advise of 

expected future requirements. Excludes 

requests submitted for CLSSA 

requirements.

DYC Special Program Requirement 

Cancellation 

Forecasting activity cancellation notice to 

ICP to request cancellation of a previously 

submitted request.

DYD Special Program Requirement 

Modifier

Forecasting activity modification request to 

ICP to request change of certain data in a 

previously submitted request.

DYG Special Program Requirement 

Substitute Item Acceptance

Acceptance of ICP offered substitute item 

from forecasting activity.

DYH Special Program Requirement 

Substitute Item Rejection 

Rejection of a substitute item by forecasting 

activity to ICP.

DYJ Special Program Requirement 

Follow-Up

Forecasting activity follow up to ICP to 

request response to a previously submitted 

request.

DYK Special Program Requirement 

Status

ICP status to forecasting activity in 

response to a request, follow-up, modifier, 

cancellation, or substitute item rejection.

DYL Special Program Requirement 

Request (Cooperative Logistics 

Supply Support Arrangement)

Forecasting activity request to ICP to 

advise of expected future CLSSA 

requirements.

DYM Special Program Requirement 

Request (Exception Data for 

Cooperative Logistics Supply 

Support Arrangement).

Forecasting activity request to ICP with 

exception data, to advise of expected future 

CLSSA requirements.

DZ9 Status Notification DAAS notification to the submitter that a 

MILSTRAP document was rerouted or the 

FSC changed.

DZA Asset Status Asset status information.

DZB Storage Item Data 

Correction/Change

From ICP to storage activity to change 

elements of data pertaining to an NSN.

DZC Logistics Reassignment Storage 

Information

From LIM to LIM storage activity to request 

transfer of quantities between ownership 

accounts on the storage activity records as 

a result of an LR.
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-16 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DZD Logistics Reassignment Storage 

Information Reply

From LIM storage activity to LIM to advise 

of quantity transferred to the GIM as a 

result of an LR.

DZE Asset Status Reporting Request From ICP to Military Service designated 

central points to request reporting from 

bases, posts, camps and stations. (See 

Chapter 8.)

DZF Asset Status Reporting (Base, 

Post, Camp and Station Level 

Use)

Asset status reporting from bases, posts, 

camps, and stations to ICP.

DZG Transaction Reject Used by the processing activity to reject to 

the submitting activity a transaction which 

could not be processed due to erroneous or 

missing data. Includes LR transactions, for 

which no valid due-in exists, received more 

than one year after the effective transfer 

date.

DZH Location Reconciliation Request From storage activity to the 

owning/managing ICP to reconcile storage 

activity and owner/manager records.

DZJ Transaction History/Custodial 

Balance Request

Transaction history/custodial balance 

request from ICP to storage activity.

DZK Transaction History Transmittal Transaction history transmittal from a 

storage activity in support of a depot 

scheduled physical inventory or in response 

to an ICP request for history.

DZM End of Day Transaction Count From storage activity to owner/manager too 

advise owner/manager of the number of 

balance affecting transactions that were 

forwarded during the daily course of 

business.

DZN Location Reconciliation 

Notification

From storage activity to owner/manager to 

advise of the number of DIC DZH Location 

Reconciliation Request transactions being 

forwarded, transmission date, and the 

medium. 
DLM 4000.25-2, Month day, 2018

Change XX

AP2.1-17 APPENDIX 2.1

CODE DOCUMENT TITLE EXPLANATION

DZP Location Reconciliation History 

Notification

From storage activity to owner/manager to 

advise of the number of DIC DZK 

Transaction History Transmittal 

transactions being forwarded, the cutoff 

date, and the medium
DLM 4000.25-2, Month XX, 2018

Change XX

APPENDIX 2.2AP2.2-1

AP2.2. APPENDIX 2.2 

TYPE OF PHYSICAL INVENTORY/

TRANSACTION HISTORY CODES

CODE DEFINITION

A through B Reserved for future DoD assignment.

B Special inventory due solely to UII and/or serial number 

mismatches between owner and storage activity records.1

C Special Inventory, all supply condition codes (SCCs). Initiated by the 

storage activity in support of inventory accuracy improvements initiative. 

D Special Inventory, all supply condition codes. Initiated by owner as a 

result of end of day processing imbalances.

E Spot Inventory due to denial (all SCCs). Initiated by the storage activity 

or owner as a result of denials.

F Reserved for future DoD assignment.

1 Refer to ADC 1198.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Used in physical Inventory/transaction history 

documents to identify the type of Inventory 

being conducted/requested, or to identify 

requests for/transmission of custodial 

balances/transaction history. 

LEGACY RECORD POSITION (rp.): 7 

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DJA, DZK, DZM

LEGACY RECORD POSITION (rp.): 7

DLMS IMPLEMENTATION CONVENTION 

(IC):

527R, 846P, 867I, 940R, 945A, 947I

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “FC – Type of Physical Inventory or 

Transaction History Code”

ADC 1282 Enclosure B
DLM 4000.25-2, Month XX, 2018

Change XX

APPENDIX 2.2AP2.2-2

CODE DEFINITION

G Scheduled Inventory. Inventory to be conducted within a specified 

period of time according to an established plan on controlled items and 

all other items or categories designated by the DoD Component.

H Special Inventory, all SCCs. Initiated by owner when an Inventory is 

necessary and the date of last Inventory is less than 90 days.

I Scheduled Inventory. Initiated by owner based on owner’s inventory 

prioritization methodology.

J Special Inventory, all SCCs. Initiated by owner as a result of location 

reconciliation errors.

K Special Inventory, all SCCs. Initiated by storage activity as a result of 

location survey errors.

L Scheduled Inventory, specified SCCs. Initiated by owner for a random 

statistical sample Inventory.

M Special Inventory, SCCs. Initiated by storage activity as a result of 

onhand balance mismatches between the locator and property 

accountability records.

N Scheduled Inventory, specified SCCs. Initiated by storage activity for 

the annual statistical sample Inventory.

O Reserved for future DoD assignment.

P Scheduled Inventory, specified SCCs. Initiated by storage activity for a 

random statistical sample Inventory.

Q Reserved for future DoD assignment.

R Special inventory, specified SCC. Initiated by storage activity in an effort 

to resolve a customer report of discrepancy.

S Special inventory, specified SCC. Initiated by storage activity as part of 

receipt follow-up (intransit) resolution process.

T Special inventory, specified SCC. Initiated by storage activity as a result 

of a disposal release order directing ownership transfer to the Recycling 

Control Point.

U Special inventory, specified SCC. A location-level inventory initiated by 

storage activity for low asset visibility counts.

V Special inventory, specified SCC. Initiated by storage activity as a result 

of a location-level inventory adjustment or exceeding predetermined 

thresholds.

W Automatic submission of transaction history from storage activity to 

owner/ manager.
DLM 4000.25-2, Month XX, 2018

Change XX

APPENDIX 2.2AP2.2-3

CODE DEFINITION

X Storage activity transaction history requested by owner/manager or 

transaction history response from storage activity to owner.

Y Annual (Total) Transaction History (optional for use to distinguish history 

associated with annual reconciliation from other transaction history)

Z Special Inventory (specified SCC) systemically initiated by the storage 

activity for quantity mismatches within the storage activity’s 

management system between the quantity-by-location and the owner 

balances (i.e. Book-to-Book adjustments). 

0 through 7 Reserved for future DoD assignment.

81 Distribution depot/storage activity has no transaction for the stock or part 

number requested for the dates specified, but transactions are available 

since the date of last location reconciliation. For use with DLMS 

Supplement 846P only when beginning segment Report Type Code 

(1/BIA02/20) is 'AD'. Use only with DLMS Use in MILSTRAP legacy 

DIC DZK.

92 Distribution depot/storage activity has no transactions available for the 

dates specified or since the date of last reconciliation. For use with 

DLMS Supplement 846P only when beginning segment Report Type 

Code (1/BIA02/20) is 'AD'. Use only with DLMS. Use in MILSTRAP 

legacy DIC DZK.

1 As an interim exception, DLA vendor storage activities do not use codes 8 or 9 under DLMS. DLA 

vendor storage activities 8-fill or 9-fill the document number field, until such time as they fully implement 

ADC 198.

2 Ibid .

 
DLM 4000.25-2, Month XX, 2018

Formal Change XX

AP2.3-1 APPENDIX 2.3

AP2.3. APPENDIX 2.3 

OWNERSHIP CODES

CODE TITLE EXPLANATION

1 ARMY Stocks held on inventory control records 

of a non-Army item manager but owned 

by Army.

2 DEFENSE LOGISTICS AGENCY Stocks held on inventory control records 

of a non-DLA item manager but owned 

by DLA.

3 OTHERS Stocks held on inventory control records 

of a Service/Agency item manager but 

owned by an Agency outside of DoD.

4 MARINE CORPS Stocks held on inventory control records 

of a non-Marine Corps item manager 

but owned by Marine Corps.

5 NAVY Stocks held on inventory control records 

of a non-Navy item manager but owned 

by Navy.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Numeric

EXPLANATION: Provides a means of segmenting inventory 

balances, accounted for in inventory control 

records of a Military Service/DLA, but which 

are owned by others. Further segmentation 

of these stocks by purpose code is neither 

prescribed nor intended.

LEGACY RECORD POSITION (rp.): 70

LEGACY MILSTRIP AND MILSTRAP 

DOCUMENT IDENTIFIER CODE (DIC):

Various

LEGACY RECORD POSITION (rp.): 70

DLMS IMPLEMENTATION CONVENTION 

(IC):

Various

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “A1 – Ownership Code”

ADC 1282 Enclosure C
DLM 4000.25-2, Month XX, 2018

Formal Change XX

AP2.3-2 APPENDIX 2.3

CODE TITLE EXPLANATION

6 AIR FORCE Stocks held on inventory control records 

of a non-Air Force item manager but 

owned by Air Force. 

7 OTHER DoD Stocks held on inventory control records 

of a Military Service/Defense Threat 

Reduction Agency (DTRA) DLA item 

manager but owned by a DoD Agency 

other than a Military Service/DTRA or 

DLA. 

8 Grant Aid Stocks held on inventory control records 

of a Service/Agency item manager but 

owned by grant aid. 

9 OTHER ITEM MANAGER Stocks held on inventory control records 

of a Service/Agency item manager but 

owned by another item manager within 

that same Service/Agency.

0 SPECIAL OPERATIONS FORCES Stocks held on inventory control record 

of a non-Special Operations Forces item 

manager but owned by Special

Operations Forces
DLM 4000.25-2, Month XX, 2018 

Formal Change XX

AP 2.4-1 APPENDIX 2.4

AP2.4. APPENDIX 2.4 

PURPOSE CODES

1 In accordance with the approved change for Ownership Code 0 (Zero) to identify DoD Special 

Operations Forces ownership, DoD Component publications and procedures are to restrict alpha Purpose 

Code O from being assigned/used. This restriction is made to avoid confusion between use of alpha 

Purpose Code O and numeric Ownership Code 0, since ownership code and purpose code share a field 

under the constraints of the legacy 80-record position Defense Logistics Standard System (DLSS) 

transaction formats. (See AMCL 15.)

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphabetic except do not use O.

1

EXPLANATION: Provides the owner of materiel with a means of 

identifying the purpose or reason for which an 

inventory balance is reserved. Assigned and 

used only on an intra-Component basis by the 

Component owning the materiel. NOTE: 

Assigned purpose codes, and explanation for 

their use, are contained in the various regulatory 

procedures published by the Components. 

LEGACY RECORD POSITION (rp.): 70

LEGACY MILSTRIP and MILSTRAP 

DOCUMENT IDENTIFIER CODE (DIC):

Various

LEGACY RECORD POSITION (rp.): 70

DLMS IMPLEMENTATION CONVENTION 

(IC):

Various

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “99 – Purpose Code”

ADC 1282 Enclosure D
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-1 APPENDIX 2.6

AP2.6 APPENDIX 2.6 

MANAGEMENT CODES

AP2.6.1. RECEIPT RELATED TRANSACTIONS. The following management codes 

are assigned for use in MILSTRAP materiel receipt-related transactions:, Document 

Identifier Codes (DIC) D4_ and D6_ Materiel Receipts (DLMS 527R with 1/BR02/020 

Transaction Type Code D4, DIC D4_/D6_), DD_ and DF_ Due-in Transactions (DLMS 

527D with 1/BR02/020 Transaction Type Code DA, DIC DD_/DF_), DU_ and DW_

PMRs (DLMS 527D with 1/BR02/020 Transaction Type Code DE, DIC DU_/DW_ ), 

and DX_ Materiel Receipt Follow-ups) (DLMS 527R with 1/BR02/020 Transaction 

Type Code IN, DIC DX_), and related receiving documentation (when applicable), as 

indicated below: 

CODE APPLICABLE 

DIC

TRANSACTION NAME EXPLANATION

A thru 

L 

Appropriate 

DICs

Reserved for assignment by 

Component managing the 

item; not assigned by DoD.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Provides supplemental data not indicated 

through the transaction coding structure. 

When a situation exists which is not covered 

by a code, the Component managing the 

distribution system may assign Management 

Codes A thru L (except I), and other codes as 

specified below, and may prescribe their entry 

in appropriate transactions. Codes 

established under this option will not duplicate 

or circumvent the intent of DoD assigned or 

reserved codes.

LEGACY RECORD POSITION (rp.): 72

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

Various (see below)

LEGACY RECORD POSITION (rp.): 72

DLMS IMPLEMENTATION 

CONVENTION (IC):

Various (see below)

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270

Qualifier “84 – Management Code”

ADC 1282 Enclosure E
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-2 APPENDIX 2.6

CODE APPLICABLE 

DIC

TRANSACTION NAME EXPLANATION

M D6_ Materiel Receipt – Other 

than Procurement 

Instrument Source

Materiel condemned upon 

receipt. Quantity indicated 

shipped direct to the DLA 

Disposition Services Field 

Office, or other 

authorized/required disposal 

action has been taken. 

(Excludes items for which 

shelf-life has expired and 

cannot/will not be extended.)

M All other DICs Reserved for future DoD 

assignment.

N All DICs Return of undelivered 

(frustrated) cargo (with 

accompanying shipper 

documentation).

O 

(alpha)

D6_ Materiel Receipt – Other 

than Procurement 

Instrument Source

Materiel is not hazardous to 

public health/safety or 

national security. Materiel is 

prohibited for DoD use but 

may be sold by DLA 

Disposition Services. DLA 

Disposition Services must 

ensure that all sales include 

a restrictive resale provision 

to deter reentry of the 

materiel into the DoD supply 

system. 

O 

(alpha)

All other DICs Reserved for future DoD 

assignment.

P D4_, D6_ Materiel Receipt – 

Procurement Instrument 

Source, 

Materiel Receipt – Other 

than Procurement 

Instrument Source

Materiel received without 

documentation. Support 

documentation and 

document number created by 

storage activity.

P All other DICs Reserved for future DoD 

assignment.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-3 APPENDIX 2.6

CODE APPLICABLE 

DIC

TRANSACTION NAME EXPLANATION

Q D6_ Materiel Receipt – Other than 

Procurement Instrument 

Source

Multiple Use:

1. Return of materiel

improperly identified at time

of shipment from depot.

2. Return of Governmentowned containers.

Q All other DICs Reserved for future DoD 

assignment.

R D4_, D6_ Materiel Receipt – 

Procurement Instrument 

Source, 

Materiel Receipt – Other 

than Procurement 

Instrument Source

Materiel receipt discrepancy; 

discrepancy report 

submission required. 

(Excludes vendor-caused 

misdirected shipments 

covered by code S and 

quantity overages covered 

by code U.) 

R All other DICs Reserved for future DoD 

assignment.

S D4_ Materiel Receipt – 

Procurement Instrument 

Source

Materiel receipt discrepancy; 

discrepancy report 

submission required. Vendor 

caused misdirected shipment 

from procurement instrument 

source. Materiel meets 

acceptance criteria specified 

in the contract. 

S D6_ Materiel Receipt – Other than 

Procurement Instrument 

Source

Materiel is hazardous to 

public health/safety or 

national security. DLA 

Disposition Services Field 

Office will assure mutilation 

is accomplished.

S All other DICs Reserved for future DoD 

assignment.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-4 APPENDIX 2.6

CODE APPLICABLE 

DIC

TRANSACTION NAME EXPLANATION

T D6_ Materiel Receipt – Other than 

Procurement Instrument 

Source

Materiel condemned upon 

receipt. Shelf-life has 

expired and cannot/will not 

be extended. Quantity 

indicated shipped direct to 

the DLA Disposition Services 

Field Office or other 

authorized/required disposal 

action has been taken.

T All other DICs Reserved for future DoD 

assignment.

U D4_ Materiel Receipt – 

Procurement Instrument 

Source

Materiel receipt discrepancy; 

discrepancy report 

submission required. 

Quantity delivered exceeded 

authorized quantity including 

any allowable contract 

variance and/or excess 

delivery clause. Materiel 

meets acceptance criteria 

specified in the contract.

U All other DICs Reserved for future DoD 

assignment.

V All DICs Reserved for future DoD 

assignment.

W thru 

Y 

All DICs Reserved for future DoD 

assignment.

Z All DICs Exception data entered in 

remarks or follows by 

separate correspondence.

0 thru 

9 

All DICs Reserved for future DoD 

assignment.

AP2.6.2. ISSUE RELATED TRANSACTIONS. Management codes are assigned for 

use in MILSTRAP issue related transactions (DLMS 867I/DIC D7_ Issues, DG_ 

Backorders (no DLMS equivalent), and DLMS 867D/DHA Demand) and MILSTRIP 

transactions (DLMS 511R/DIC Code A4_ Referral Orders, DLMS 940R/A5_ 

Materiel/Disposal Release Orders, DLMS 945A/A6_ Materiel/Disposal Release Denials, 
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-5 APPENDIX 2.6

DLMS 940R/ACJ Disposal Release Cancellations, DLMS 945A/AE6 Supply status, 

DLMS 870S/AEJ Disposal Supply Status, DLMS 869A/AFJ Disposal Release Followups, DLMS 945A/AGJ Reply to Disposal Release Cancellations, AKJ Disposal Release 

Cancellation Follow-ups, DLMS 945A/ARJ, ARK, and ARL Disposal Release

Confirmations), and related release documentation (when applicable), as indicated 

below: 

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

A thru 

L 

Appropriate 

DICs

Reserved for assignment by 

Component managing the 

item; not assigned by DoD.

M D7_, less D7J, 

A5_, less A5J 

and A6_

Issue, less Issue 

(Disposition Services), 

Materiel Release Order 

less Disposal Release 

Order and Materiel Release 

Denial

Backorder release.

M D7J, A5J Issue (Disposition 

Services), Disposal 

Release Order

Materiel condemned. 

Quantity indicated shipped 

direct to the DLA Disposition 

Services Field Office or other 

authorized/required disposal 

action has been taken. 

(Excludes items for which 

shelf-life has expired and 

cannot/will not be extended.) 

M All other DIC Reserved for future DoD 

assignment.

N DHA, D7_, 

A4_

Demand, Issue, Referral 

Order

Nonrecurring demand.

N A6_, 

excluding A6J

Materiel Release Denial, 

excluding Disposal 

Release Denial

Denied. For intra-DLA 

Disposition Services use to 

indicate that the Field Office 

is unable to complete the 

DLA Disposition Servicesoriginated RDO due to a 

need to continue processing 

the DTID in accordance with 

established business rules at 

the current Field Office. 
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-6 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

N AE_1 Supply Status Non-production Materiel. 

Identifies Navy-funded 

requirements not associated 

with direct support for 

ship/aircraft maintenance. 

Applicable to Navy 

requisitions submitted to 

DLA under industrial activity 

(IA) support agreement and 

may be perpetuated to 

supply status.

N All other DICs Reserved for future DoD 

assignment.

O 

(alpha)

D7J, A5J, 

ACJ, AEJ, 

AFJ, AGJ, 

AKJ, ARJ, 

ARK, ARL2

Issue (Disposition 

Services)

Materiel is not hazardous to 

public health/safety or 

national security. Materiel is 

prohibited for DoD use but 

may be sold by the DLA 

Disposition Services. The 

DLA Disposition Services 

must ensure that all sales 

include a restrictive resale 

provision to deter reentry of 

the materiel to the DoD 

supply system.

A5J Disposal Release Order

ACJ Disposal Release 

Cancellation

AEJ Disposal Supply Status

AFJ Disposal Release Followup

AGJ Reply to Disposal Release 

Cancellation

1 Refer to ADC 375. New Management Code for Navy Funded Non-Production Support Materiel Ordered 

under BRAC SS&D/IMSP.

2 Also applicable to DICs assigned by the DoD Components for use on the Disposal Turn-In Document 

(DTID) below the wholesale level.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-7 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

AKJ Disposal Release 

Cancellation Follow-up

ARJ Disposal Release 

Confirmation

ARK Disposal Release 

Confirmation (quantity 

greater than requested)

ARL3 Disposal Release 

Confirmation (quantity less 

than requested)

O 

(alpha)

DHA, D7_ 

less D7J, A4_

Demand, Issue less Issue 

(Disposition Services), 

Referral Order

No demand.

O 

(alpha)

All other DICs Reserved for future DoD 

assignment.

P DHA, D7_, 

A4_

Demand, Issue, Referral 

Order

Nonrecurring demand for 

special program 

requirements.

P AE_4 Supply Status Re-requisitioned materiel 

alternatively sourced 

subsequent to receipt of 

deficient materiel. 

Applicable to status related 

to DLMS requisition alerts, 

requisitions, and applicable 

follow-on transactions for 

materiel requisitioned from 

DLA under an industrial 

activity support agreement.5

P All other DICs Reserved for future DoD 

assignment.

3 Also applicable to DICs assigned by the DoD Components for use on the Disposal Turn-In Document 

(DTID) below the wholesale level.

4 Refer to ADC 391, implementation date January 2011.

5 Expanded for use for all DoD Components requisitioning from DLA is planned for future implementation 

(approximately 2014.)
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-8 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

Q A6_ Materiel Release Denial Denied. Storage activity 

unable to match materiel 

release order to identified 

reference numbers for stock 

in storage. Requested stock 

cannot be released.

(1) Unable to match the

protection document number

and job order number.

Applicable to DLA Navy

industrial activity support

agreement.6

(2) Unable to match to the

DTID Number. Applicable to

DLA Disposition Services.7

(3) Unable to match

requested Product Quality

Deficiency Report (PQDR)

exhibit report control number

(RCN) to storage activity

record or physical location.8

Q All other DICs Reserved for future DoD 

assignment. 

R DHA, D7_, 

A4_

Demand, Issue, Referral 

Order

Recurring demand.

R A5_ Materiel Release Order Pre-inventory document.

6 ADC 391, New Denial Management Code to Support the New Protection Process at the Navy Shipyards 

(NSYs) when Protection Document Number/Job Order does not Match DSS Records under BRAC 

SS&D/IMSP.

7 Refer to ADC 449, Intra-DLA Revisions to the DLMS 945A, Materiel Release Advice, Cancellation 

Reason Code, Management Code, and Associated Procedures under Reutilization Business Integration 

(RBI)

8 ADC 1169, DLA Distribution Center Denial Scenarios Associated with Product Quality Deficiency Report 

(PQDR) Exhibits. 
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-9 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

R A6_ Materiel Release Denial Denied. This denial results 

from a receipt posted in error 

during real-time “Issue from 

Receiving” processing, or 

from discovery of a receipt 

processing error during 

denial research. Distribution 

depot to submit receipt 

reversal.

R AE_9 Supply Status Requisition delayed due to 

storage activity denial.

R All other DICs Reserved for future DoD 

assignment.

S D7J, A5J, 

ACJ, AEJ, 

AFJ, AGJ, 

AKJ, ARJ, 

ARK, ARL10

Issue (Disposition 

Services)

Materiel is hazardous to 

public health/safety or 

national security. DLA 

Disposition Services Field 

Office must ensure mutilation 

is accomplished. A5J Disposal Release Order

ACJ Disposal Release 

Cancellation

AEJ Disposal Supply Status

AFJ Disposal Release Followup

AGJ Reply to Disposal Release 

Cancellation

AKJ Disposal Release 

Cancellation Follow-up

ARJ Disposal Release 

Confirmation, (Distribution 

Code = 111)

9 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for interService/Agency use (ADC 312). Implementation outside Army applications is pending.

10 Also applicable to DICs assigned by the DoD Components for use on DTID below the wholesale level.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-10 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

ARK Disposal Release 

Confirmation (quantity 

greater than requested)

ARL11 Disposal Release 

Confirmation (quantity less 

than requested) 

S DHA, D7_,

less D7J, A4_

Demand, Issue, less Issue 

(Disposition Services), 

Referral Order

Commissary resale demand.

S AE612 Supply Status Lateral redistribution order 

(LRO) rejected due to 

duplication of suffix code 

internal to receiving Service. 

LRO may be resent with 

suffix code advanced.

S All other DICs Reserved for future DoD 

assignment.

T D7J, A5J Issue (Disposition 

Services), Disposal 

Release Order

Materiel condemned. Shelflife has expired and 

cannot/will not be extended. 

Quantity indicated shipped 

direct to DLA Disposition 

Services Field Office or other 

authorized/ required disposal 

action has been taken.

T A6_ Materiel Release Denial Reserved for a denial 

management code 

associated with Unique Item 

Tracking (UIT). PDC to be 

developed. 

T All other DICs Reserved for future DoD 

assignment.

U A5_ Materiel Release Order Post inventory document.

11 Also applicable to DICs assigned by the DoD Components for use on the Disposal Turn-In Document 

(DTID) below the wholesale level.

12 Authorized for use in Army interface with DLA in response to a DLA directed LRO. 
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-11 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

U A6_ Materiel Release Denial Reserved for a denial 

management code 

associated with UIT. PDC to 

be developed. 

U All other DICs Reserved for future DoD 

assignment.

V A5_, less 

A5J13

Materiel Release Order, 

less Disposal Release 

Order

Denied. Requested stock 

cannot be released due to 

suspected unacceptable 

condition. Inspection to be 

conducted for verification. 

Applicable to DLA industrial 

activity support agreement.

V All DICs Reserved for future DoD 

assignment.

W A6A, A6B, 

A61, A6214

Materiel Release Denial Unauthorized Commercial 

Venture (CV) Denial. For 

intra-DLA Disposition 

Services use to indicate that 

a delivery order line item is 

not authorized for processing 

as a Commercial Venture 

and credit must be provided 

to the Commercial Venture 

firm.

W AE6, A4_15

A6_16, D7_17

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Cannot identify 

DoDAAC/MAPAC of 

designated materiel 

recipient.

W All other DICs Reserved for future DoD 

assignment.

13 Refer to ADC 396, Revised Procedures and Data Content for DLMS Materiel Release Order (940R) 

and Material Release Advice (945A) and New Denial Management Code for Marine Corps BRAC SDI.

14 See ADC 1054. 

15 Authorized for use only in intra-Navy referral orders. 

16 Excludes intra-DLA Disposition Services A6A, A6B, A61, and A62 denial transactions in support of 

Commercial Venture actions.

17 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DLA.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-12 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

X AE6, A4_18

A6_, D7_19

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Consignee, freight 

forwarder, or country 

representative has advised 

that issue of this materiel will 

constitute a duplicate 

shipment.

X All other DICs Reserved for future DoD 

assignment.

Y A6_20 Materiel Release Denial Denied. Materiel prepositioned at a forward site 

associated with the identified 

storage activity for Navy 

industrial activity 

maintenance operations.

Y All other DICs Reserved for future DoD 

assignment.

Z D7_, DG_, 

A6_,

Issue, Backorder, Materiel 

Release Denial

Exception Data entered in 

remarks or follows by 

separate correspondence.

0 All DIC codes Reserved for future DoD 

assignment.

1 AE6, A4_21, 

A6_, D7_22

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Stock exhausted; 

unsuccessful storage activity 

search has been made.

1 All other DICs Reserved for future DoD 

assignment.

18 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for interService/Agency use (ADC 312). Implementation outside Army applications is pending.

19 Authorized for use in Army interface with DLA in response to a DLA directed LRO.

20 Refer to ADC 370, Requisitioning for Off-Station Forward Site Support and New Non-Inventory 

Affecting Denial Management Code indicating Off-Station Materiel under Navy BRAC SS&D IMSP

21 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DSCs.

22 Authorized for use only in intra-Navy referral orders.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-13 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

2 AE6, A4_23

A6_, D7_24

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Materiel not 

available in condition 

requested.

2 All other DICs Reserved for future DoD 

assignment.

3 AE6, A4_25

A6_, D7_26

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Materiel not 

available in proper shelf-life.

3 All other DICs Reserved for future DoD 

assignment.

4 AE6, A4_27

A6_, D7_28

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Materiel not 

available in type pack 

(overseas or domestic) 

requested (subsistence only) 

or specified lot number 

cannot be released 

(ammunition only). 

4 All other DICs Reserved for future DoD 

assignment.

5 AE6, A4_29

A6_, D7_30

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Reidentification or 

reclassification of assets in 

process. Storage activity to 

advise results of 

reidentification or 

reclassification. 

5 All other DICs Reserved for future DoD 

assignment.

23 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DSCs.

24 Authorized for use only in intra-Navy referral orders.

25 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for interService/Agency use (ADC 312). Implementation outside Army applications is pending.

26 Authorized for use in Army interface with DLA in response to a DLA directed LRO.

27 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DSCs.

28 Authorized for use only in intra-Navy referral orders.

29 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DSCs.

30 Authorized for use only in intra-Navy referral orders.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-14 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

6 AE6, A4_31

A6_, D7_32

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. No record of NSN 

at storage activity. This 

denial results from review of 

the storage records and the 

storage activity has not 

conducted a physical search 

for the item.

6 All other DICs Reserved for future DoD 

assignment.

7 AE6, A4_33

A6_, D7_34

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. Zero balance in an 

issuable condition indicated 

on storage activity custodial/ 

memorandum record and no 

record location exists. This 

denial results from review of 

the storage records and the 

storage activity has not 

conducted a physical search 

for the item.

7 All other DICs Reserved for future DoD 

assignment.

8 Appropriate 

DICs

Reserved for assignment by 

the Component managing 

the item; not assigned by 

DoD.

9 AE6, A4_35

A6_, D7_36

Supply Status, Referral 

Order, Materiel Release 

Denial, Issue

Denied. To ICP from 

storage. Item was ordered in 

one continuous length only 

but is not so available.

9 All other DICs Reserved for future DoD 

assignment.

31 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DSCs.

32 Authorized for use only in intra-Navy referral orders.

33 Authorized for use in intra-Army supply status (ADC 191), and subsequently expanded for interService/Agency use (ADC 312). Implementation outside Army applications is pending.

34 Authorized for use in Army interface with DLA in response to a DLA directed LRO.

35 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction 

reversals between Navy Specialized Support Points and DSCs.

36 Authorized for use only in intra-Navy referral orders.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-15 APPENDIX 2.6

AP2.6.3. GAIN/LOSS RELATED TRANSACTIONS. Management codes are assigned 

for use in MILSTRAP Gain/Loss related transactions (DLMS 947I/DIC D8_/D9_ 

Inventory Adjustment Increases/Decreases, and DLMS 947I/DIC DAC Dual Inventory 

Adjustments) as indicated below:

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

A thru 

L 

Appropriate 

DICs

Reserved for assignment by 

Component managing the 

item; not assigned by DoD.

M D9_, DAC Inventory Adjustment - 

Decrease, Inventory 

Adjustment - Dual 

(Condition Transfer)

Materiel condemned. 

Quantity indicated shipped 

direct to the DLA Disposition 

Services Field Office or other 

authorized/required disposal 

action has been taken. 

(Excludes items for which 

shelf-life has expired and 

cannot/will not be extended.) 

M All other DICs Reserved for future DoD 

assignment.

N All DICs Reserved for future DoD 

assignment.

O 

(alpha)

D8B, D9B Inventory Adjustment - 

Increase (Accounting 

Error), 

Inventory Adjustment - 

Decrease (Accounting 

Error) 

Gain/loss resulting from endof-day processing.

O 

(alpha)

All other DICs Reserved for future DoD 

assignment.

P D8B, D9B Inventory Adjustment - 

Increase (Accounting 

Error), 

Inventory Adjustment - 

Decrease (Accounting 

Error) 

Gain/loss resulting from 

location reconciliation.

P All other DICs Reserved for future DoD 

assignment.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-16 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

Q D9_ Inventory Adjustment - 

Decrease

Loss resulting from a 

materiel release denial on 

another owner/manager’s 

materiel.

Q All other DICs Reserved for future DoD 

assignment.

R D8_ Inventory Adjustment - 

Increase

Gain resulting from creation 

of computer record balance 

in order to process out-ofsequence high priority 

issues. This posting to an 

insufficient balance may be 

used when negative 

balances are not permitted.

R All other DICs Reserved for future DoD 

assignment.

S D9_ Inventory Adjustment - 

Decrease

Loss resulting from 

automatic adjustment due to 

receipt of materiel release 

denial of stocks issued as a 

result of computer record 

balance gained through use 

of Management Code R, 

above. 

S All other DICs Reserved for future DoD 

assignment.

T D9G, DAC Inventory Adjustment - 

Decrease (Survey 

Process), 

Inventory Adjustment - 

Dual (Condition Transfer)

Materiel condemned. Shelflife has expired and 

cannot/will not be extended. 

Quantity indicated shipped 

direct to DLA Disposition 

Services Field Office or other 

authorized/ required disposal 

action has been taken.

T All other DICs Reserved for future DoD 

assignment.

U thru 

Y 

All DICs Reserved for future DoD 

assignment.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-17 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

Z All DICs Exception data entered in 

remarks or follows by 

separate correspondence.

0 All DICs Reserved for future DoD 

assignment.

1 D9A Inventory Adjustment - 

Decrease (Physical 

Inventory)

Adjustment based on 

materiel denial. Stock 

exhausted; unsuccessful 

storage activity search has 

been made.

2 D9A Inventory Adjustment - 

Decrease (Physical 

Inventory)

Adjustment based on 

materiel denial. Materiel not 

available in condition 

requested; other condition 

codes recorded. 

Unsuccessful storage activity 

search has been made. 

3 D9A Inventory Adjustment - 

Decrease (Physical 

Inventory)

Adjustment based on 

materiel denial. Materiel not 

available in shelf life or for 

subsistence in date 

packed/expiration date 

requested.

4 D9A Inventory Adjustment - 

Decrease (Physical 

Inventory)

Adjustment based on 

materiel denial. Materiel not 

available in type pack 

(overseas or domestic) 

requested (subsistence only) 

or specified lot number 

cannot be released 

(ammunition only). 

Unsuccessful storage activity 

search has been made.

5 thru 

9 

All DIC Reserved for future DoD 

assignment.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-18 APPENDIX 2.6

AP2.6.4. PHYSICAL INVENTORY RELATED TRANSACTIONS. Management codes 

are assigned for use in MILSTRAP Physical Inventory related transactions. (DIC DJA 

Physical Inventory Request translates to DLMS 846P Physical Inventory Request 

(846P with BIA02 Report Type Code TC) or DLMS 846P Response to Physical 

Inventory Request (846P with BIA02 Report Type Code DD)) as indicated below:

CODE APPLICABLE 

DICS

DLMS TRANSACTION 

NAME

EXPLANATION

A thru 

L 

Appropriate 

DICs 

Reserved for assignment by 

Component managing the 

item; not assigned by DoD.

M DJA Physical Inventory Request Recount requested.

N DJA Physical Inventory Request Inventory cancelled.

O thru 

Q 

DJA Reserved for future DoD 

assignment.

R DJA Response to Physical 

Inventory Request

Rejected. No record of stock 

number or no record of 

ownership. 

S DJA Response to Physical 

Inventory Request

Physical inventory in 

workload bank or in process.

T thru 

W 

DJA Reserved for future DoD 

assignment.

X DJA Physical Inventory Request Follow-up on unscheduled 

inventory request when no

adjustment or completion 

transaction received within 

40 days.

Y DJA Response to Physical 

Inventory Request

Response to follow-up when 

inventory already complete. 

Z DJA Physical Inventory Request Exception data entered in 

remarks or followed by 

separate correspondence.

0 thru 

9 

DJA Reserved for future DoD 

assignment.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-19 APPENDIX 2.6

AP2.6.5. INFORMATIVE TRANSACTIONS. Management codes are assigned for use 

in informative transactions: (/DIC DRA/DRB Materiel Receipt Acknowledgments (MRA)

(DLMS 527R with 1/BR02/020 Transaction Type Code TH, DIC DRA/DRB), /DZC

Logistics Reassignment Storage Information transactions (DLMS 846S with 

1/BIA02/020 Report Type Code PK, DIC DZC), and DZD Logistics Reassignment 

Storage Information Replies) (DLMS 846S with 1/BIA02/020 Report Type Code TQ, 

DIC DZD), as indicated below:

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

A thru 

L 

Appropriate 

DICs

Reserved for assignment by 

Component managing the 

item; not assigned by DoD.

M thru 

Y

All DICs Reserved for future DoD 

assignment.

Z All DICs Exception data entered in 

remarks or follows by 

separate correspondence.

0 thru 

9

All DICs Reserved for future DoD 

assignment.

AP2.6.6. REQUISITION TRANSACTIONS. Management codes are assigned for use 

in requisition-related transactions:

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

A thru 

L 

A0_, AT_37 Requisition, Follow-up 

(process as requisition if 

original requisition not 

received)

Specific values as assigned 

by Army. Applicable on 

Intra-Army basis for postpost and image single stock 

fund activity requisitions.

(DLMS 511R) 

M All DICs Reserved for future DoD 

assignment.

37 Refer to ADC 243, Identification of Army Single Stock Fund (SSF) Requisitioning Actions and Edit 

Action Code (EAC) Authorization.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-20 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

N A0_, AM_, 

AT_38

Requisition, Document 

Modifier (process as 

requisition if original 

document not received), 

Follow-up (process as 

requisition if original 

requisition not received)

Non-production Materiel. 

Identifies Navy-funded 

requirements not associated 

with direct support for 

ship/aircraft maintenance. 

Applicable to supply status 

associated with Navy 

requisitions submitted to 

DLA under industrial activity 

support agreement. (DLMS 

511R/511M/869F)

O All DICs Reserved for future DoD 

assignment.

P A0_, AM_, AT_ 

(including 

Requisition 

Alert)39

Requisition, Document 

Modifier (process as 

requisition if original 

document not received), 

Follow-up (process as 

requisition if original 

requisition not received)

Requisitioned materiel to be 

alternatively sourced 

subsequent to receipt of 

deficient materiel (prior 

requisition document 

number must be identified 

for cross reference; PQDR 

required). Applicable only to 

DLMS requisition alerts, 

requisitions, and applicable 

follow-on transactions for 

materiel requisitioned from 

DLA under BRAC SS&D 

IMSP.40 (DLMS 

511R/511M/869F)

Q thru 

R 

All DICs Reserved for future DoD 

assignment.

38 Refer to ADC 375, New Management Code for Navy Funded Non-Production Support Materiel Ordered 

under BRAC SS&D/IMSP.

39 Refer to ADC 352, Identification of Army Single Stock Fund (SSF) Requisitioning Actions and Edit 

Action Code (EAC) Authorization. Management Code for Product Quality Deficiency Report (PQDR) 

Replacement Requisitions. Note: The requisition alert transaction allows Navy BRAC IMSP sites to 

notify DLA of their requirements in advance of the funded requisition, thereby allowing DLA to procure 

and position materiel appropriately to support prompt order fulfillment. Refer to ADC 381 for the 

procedures and content of the DLMS Requisition Alert.

40 Expanded use for all DoD Components requisitioning from DLA is planned for future implementation 

(approximately 2014).
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-21 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

S A0_, AM_, 

AT__ (including 

Requisition 

Alert)41

Requisition, Document 

Modifier (process as 

requisition if original 

document not received), 

Follow-up (process as 

requisition if original 

requisition not received)

Identifies surge 

requirements for mission 

support materiel (MSM) that 

are to be processed as onetime requests and not 

sourced against on-hand 

assets. Applicable to DLMS 

requisition alerts, 

requisitions, and follow-on 

transactions for DLAsourced materiel under a 

DLA-Navy industrial activity 

support agreement. (DLMS 

511R/511M/869F)

T thru 

Z 

All DICs Reserved for future DoD 

assignment.

0 thru 

2 

All DICs Reserved for future DoD 

assignment.

3 A0_, AM_, 

AT_42

Requisition, Document 

Modifier (process as 

requisition if original 

document not received), 

Follow-up (process as 

requisition if original 

requisition not received)

Re-requisitioned materiel to 

be sourced from an 

alternative location, or new 

procurement, if stock is not 

available, subsequent to 

storage activity denial to 

Service owner for release of 

materiel purchased from 

DLA under BRAC IMSP. 

Denial caused by lack of 

materiel in the proper shelflife as purchased. (DLMS 

511R/511M/869F)

4 thru 

8 

All DICs Reserved for future DoD 

assignment.

41 Refer to ADC 338A, Requirements of Mission Support Material (MSM) under Navy BRAC SS&D IMSP. 

Implementation date January 2011. Note: The requisition alert transaction allows Navy industrial sites to 

notify DLA of their requirements in advance of the funded requisition, thereby allowing DLA to procure 

and position materiel appropriately to support prompt order fulfillment. Refer to ADC 352 for DLMS 

Requisition Alert procedures.

42 Refer to ADC 359, Perpetuation of the Denial Management Code to the DLMS Requisition, and 

Modification of Air Force BRAC IMSP SDR Procedures.
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.6-22 APPENDIX 2.6

CODE APPLICABLE 

DICS

TRANSACTION NAME EXPLANATION

9 A0_, AM_, 

AT_43

Requisition, Document 

Modifier (process as 

requisition if original 

document not received), 

Follow-up (process as 

requisition if original 

requisition not received)

Re-requisitioned materiel to 

be sourced from an 

alternative location or new 

procurement, if stock is not 

available, subsequent to 

storage activity denial to 

Service owner for release of 

materiel purchased from 

DLA under BRAC IMSP. 

Denial caused by lack of 

materiel n one continuous 

length as purchased. New 

requisition must include the 

prior requisition document 

number and shipment suffix, 

if applicable. (DLMS 

511R/511M/869F)

43 Ibid.
DLM 4000.25-2, Month XX, 2018 

Formal Change XX

AP2.10-1 APPENDIX 2.10

 AP2.10. APPENDIX 2.10

ASSET TRANSFER STATUS CODE

1 DIC DLB functionality eliminated from DLMS by intent. Refer to DLMS Volume 2 Chapter 9 

paragraph C9.8. Inquiry for Logistics Reassignment Asset Data and Response.

2 Ibid.

NUMBER OF CHARACTERS: Two

TYPE OF CODE: Alphabetic

EXPLANATION: For response to the gaining inventory 

manager (GIM) follow-up request for asset 

data. Also used for response to follow-up 

and reconciliation requests for due-in 

information pertaining to logistically 

reassigned items.

Used with the following transactions:

Reply to Logistics Transfer/ 

Decapitalization Follow-Up (DIC DLB; No 

DLMS equivalent)1

Logistics Reassignment Delinquent Due-In 

Response (DLMS 527D with 1/BR02/20 

Transaction Type Code TI, DIC DLD) 

Logistics Reassignment Due-In 

Reconciliation Response (DLMS 527D with 

1/BR02/20 Transaction Type Code TK, DIC 

DLF)

LEGACY RECORD POSITION (rp.): 65-66

LEGACY MILSTRAP DOCUMENT

IDENTIFIER CODE (DIC):

DLB2, DLD, DLF

LEGACY RECORD POSITION (rp.): 65-66

DLMS IMPLEMENTATION CONVENTION 

(IC):

527D

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/130 Data Element ID 

1270 Qualifier “EB – Asset Transfer Status 

Code"

ADC 1282 Enclosure F
DLM 4000.25-2, Month XX, 2018 

Formal Change XX

AP2.10-2 APPENDIX 2.10

CODE EXPLANATION

AA No assets are available for transfer. (Applies to Reply to Logistics 

Transfer/Decapitalization. 3 Document Identifier Code (DIC) DLB.) 

No record of due-in; cancel memorandum due-in record. (Applies to 

Logistics Reassignment Delinquent Due-In Response and Logistics 

Reassignment Due-In Reconciliation Response DICs DLD and DLF.)

AB DIC DEE/DEFLogistic Transfer/Decapitalization transactions and DIC

DD_/DF_ Due-in transactions (provided due-in existed) submitted 

previously. Losing inventory manager (LIM) will submit duplicate 

transactions. (Applies to DIC DLB4.) 

Due-in (full or partial quantity) has been received. LIM will provide duplicate

DIC DEE/DEF) Logistics Transfer/Decapitalization transactions and 

memorandum Materiel Receipt (Decapitalization) transactions (DLMS 

527R with LIN01 code T, DIC D4X/D6X) memorandum receipt 

transactions. (Applies to Logistics Reassignment Delinquent Due-In 

Response and Logistics Reassignment Due-in Reconciliation 

Response DICs DLD and DLF.) 

AC DIC DEE/DEF Logistics Transfer/Decapitalization transaction will be 

submitted. (Applies to Reply to Logistics Transfer/ Decapitalization 

Follow-Up DIC DLB5). 

AD No assets are available for transfer but due-ins exist. Due-in transactions 

will be submitted. (Applies to Reply to Logistics Transfer/ 

Decapitalization Follow-Up DIC DLB6). 

Delinquent due-in exists. Routine follow-up action being taken by the LIM. 

(Applies to Logistics Reassignment Delinquent Due-In Response and 

Logistics Reassignment Due-in Reconciliation Response DICs DLD 

and DLF). 

AE Additional due-in available for transfer. LIM will provide memorandum duein. (Applies to Logistics Reassignment Due-In Reconciliation 

Response DIC DLF) when additional due-in is available for transfer or 

when no Logistics Reassignment Due-In Reconciliation Request DIC

DLE) was received.). 

AF Change to estimated delivery date. Revised delivery date is provided. 

(Applies to Logistics Reassignment Delinquent Due-In Response and 

Logistics Reassignment Due-in Reconciliation Response DICs DLD 

and DLF). 

3 Ibid.

4 Ibid.

5 Ibid.

6 Ibid.
DLM 4000.25-2, Month XX, 2018 

Formal Change XX

AP2.10-3 APPENDIX 2.10

CODE EXPLANATION

AG Original due-in transaction has been reversed (i.e., cancelled). Cancel 

delinquent due-in. (Applies to Logistics Reassignment Delinquent DueIn Response and Logistics Reassignment Due-in Reconciliation 

Response DICs DLD and DLF.).

AH Original preaward procurement due-in has been awarded on a contract. 

LIM will submit memorandum Due-in transaction (DLMS 527D with 

LIN01 code T, DIC DDX) reversal for the preaward due-in and a new 

memorandum Due-in transaction with procurement instrument 

identifier (PIID)contract number, quantity, EDD, etc. (Applies to Logistics 

Reassignment Delinquent Due-in Response and Logistics 

Reassignment Due-in Reconciliation Response DICs DLD and DLF.)

AI1 Contract delivery action is complete. LIM will submit memorandum Due-in 

transaction (DLMS 527D with LIN01 code T, DIC DDX) reversal for the 

portion of the due-in quantity not received. (Applies to Logistics 

Reassignment Delinquent Due-in Response and Logistics 

Reassignment Due-in Reconciliation Response DICs DLD and DLF). 

STAFFING Note: This corrects code from A1 to AI. The numeric ‘1’ was a 

typographical error as Asset Transfer Status Code is an alphabetic code. 

AJ Materiel pending litigation or returned to contractor. GIM will retain due-in 

pending resolution by ACO. (Applies to Logistics Reassignment 

Delinquent Due-in Response and Logistics Reassignment Due-in 

Reconciliation Response DICs DLD and DLF.) 

AK Invalid due-in. Original due-in transaction will be reversed (i.e., cancelled). 

(Applies to Logistics Reassignment Delinquent Due-in Response and 

Logistics Reassignment Due-in Reconciliation Response DICs DLD 

and DLF.)
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.14-1 APPENDIX 2.14

AP2.14. APPENDIX 2.14 

TYPE OF MEDIA CODES

CODE EXPLANATION

A Transaction images to be transmitted using DAASDLA Transaction 

Services methodologies for exchanging computer-readable transactions.1

1 See DLM 4000.25-4, Defense Automatic Addressing System, for an explanation of DAASLA 

Transaction Services methodologies for transaction exchange.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alphabetic

EXPLANATION: Identifies the type of media for transmittal of 

inventory control point requested transaction 

history. Code is only used in legacy 

MILSTRAP Transaction History Request

transaction. 

LEGACY RECORD POSITION (rp.): 60

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DZJ

LEGACY RECORD POSITION (rp.): 60

DLMS IMPLEMENTATION CONVENTION 

(IC):

Not applicable

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270 

Qualifier “FB – Type of Media Code”Not 

applicable.

ADC 1282 Enclosure G
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.15-1 APPENDIX 2.15

AP2.15. APPENDIX 2.15 

INVENTORY ADJUSTMENT - PHYSICAL INVENTORY 

ERROR CLASSIFICATION CODES

Staffing Note: ADC 1242 includes changes to this appendix in the above header table 

indicated by black, bold, italic font.

AP2.15.1. PURPOSE

AP2.15.1.1. The physical inventory program error classification codes provide a 

standard means for Components to classify the causes of actual/potential adjustments 

(physical inventory) for subsequent analysis, evaluation, and corrective action.

AP2.15.1.2. The error classification code is a required entry on MILSTRAP/DLMS

documentation for use in preparing reports and for providing evaluation data to higher 

authority in standard error classification categories.

AP2.15.2. CODE STRUCTURE

AP2.15.2.1. First Position. The first character is the operation code which shall be 

numeric or alphabetic and shall identify the operation during which the error occurred 

and not the operation in which the error was detected. Code assignment for the first 

character is controlled by DoD and may not be assigned by the Components. The 

NUMBER OF CHARACTERS: Three

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Provides processing activities a means 

of mechanically identifying the causes 

for errors which resulted in 

potential/actual inventory adjustments 

(physical inventory) transactions and 

the processing operations in which they 

occurred. 

LEGACY RECORD POSITION (rp.): 63-65

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

D8A, D9A

LEGACY RECORD POSITION (rp): 63-65

DLMS IMPLEMENTATION 

CONVENTION (IC):

947I with 2/W1901/0200 Quantity or 

Status Adjustment Reason Code ‘AAPhysical Count’

DLMS SEGMENT/QUALIFIER: LQ segment, 2/LQ01/1000 qualifier ‘EL – 

Error Classification Code’ 

ADC 1282 Enclosure H
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.15-2 APPENDIX 2.15

following operation codes are assigned as the first character in the error classification 

code:

CODE OPERATION CODE OPERATION

0 Not assigned; reserved for future 

assignment by DoD

6 Warehousing/ 

Rewarehousing

1 Receiving 7 Location Survey

2 Issue 8 Other

3 Physical Inventory 9 Not assigned; reserved 

for future assignment by 

DoD

4 Cataloging Changes A-Z Not assigned; reserved 

for future assignment by 

DoD

5 Logistics Reassignments

AP2.15.2.2. Second Position. The second character is the type of error code 

which is alphabetic or numeric and identifies the type of error which occurred. Code 

assignment for the second character is controlled by DoD and may not be assigned by 

the Services/ Agencies. The following type of error codes are assigned as the second 

character in the error classification code:

CODE LEGEND DEFINITION

A System/Program Error Property accountability record was not correctly updated 

by a valid transaction because system failed or program 

contained a logic error

B Document Not Posted Physical processing was completed but transaction 

update of the property accountability record was not 

effected

C Source Document 

Error

Error in the source document national stock number 

(NSN), quantity, unit of issue, condition, type of pack, lot 

number, ownership/ purpose, and/or location (routing 

identifier) caused erroneous update of property 

accountability record
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.15-3 APPENDIX 2.15

CODE LEGEND DEFINITION

D Data Entry Error Input transaction did not match source document NSN, 

quantity, unit of issue, condition, type of pack, lot 

number, ownership/purpose, and/or location (routing 

identifier) and caused erroneous update of the property 

accountability record

E Rejected Document 

Not Posted

Transaction was rejected during processing and was not 

reinput to update the property accountability record

F Duplicate Document 

Posted

Same transaction updated the property accountability 

record more than once

G Reversal Document 

Not Posted

Property accountability record was updated by a 

transaction processed to completion and required 

transaction reversal was not processed

H Erroneous Reversal 

Posted

Prior action to reverse a transaction which updated the 

property accountability record was taken in error

I Not Assigned

J Misidentified/Mixed 

Materiel 

Assets in storage location were identified by 

incorrect/multiple stock number, unit of issue, supply 

condition, shelf-life, type of pack, lot number, or 

ownership/purpose

K Duplicate Physical 

Processing

Transaction updated the property accountability record 

once but materiel physically processed more than once

L Wrong Materiel 

Selected

Materiel selected did not match transaction which 

updated the property accountability record (i.e., wrong 

stock number, quantity, unit of issue, supply condition, 

type of pack, lot, ownership/purpose, and/or location 

was physically selected)

M Materiel Selected 

From Wrong Location

Storage location from which materiel was selected did 

not match storage location cited in the transaction

N Physical Processing Not 

Complete 

Transaction updated the property accountability record but 

physical processing of materiel was not completed

O Not Assigned

P Erroneous Denial Denial processed in error. Materiel found after denial 

was submitted
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.15-4 APPENDIX 2.15

CODE LEGEND DEFINITION

Q Materiel Not 

Stored/Stored 

Incorrectly

Materiel was not stored in finite location or placed in 

finite location when processing the storage transaction

R Infloat Document 

Control Error

Erroneous data posted to the property accountability 

record because infloat documents were not considered 

or were not available

S Erroneous Count Materiel incorrectly counted

T Erroneous Adjustment 

Posted

Prior action to adjust the property accountability record 

was taken in error

U Catalog Change Not 

Posted

Transaction resulted in erroneous update of the property 

accountability record because the property 

accountability record was not updated by catalog 

change transaction

V Erroneous Catalog 

Change Posted

Erroneous data posted to property accountability record 

due to error in catalog change record due to error in 

catalog change transaction (e.g., wrong unit of issue to 

or from, etc.)

W Bin Tag/Locator Label 

Error 

Bin tag/locator label missing, incomplete, or reflected 

erroneous data for assets in storage location

X Theft Inventory adjustment attributed to probable theft

Y No Conclusive 

Findings

Cause for the inventory discrepancy could not be 

determined

Z Not Assigned Reserved for future DoD assignment

0-9 Not Assigned Reserved for future DoD assignment

AP2.15.2.3. Third Position. The third character may be assigned by each 

Component to internally amplify the error classification. Numeric and alphabetic code 

assignments in this position will be controlled by each individual Component for their 

internal use.
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.16-1 APPENDIX 2.16

APPENDIX 2.16

INVENTORY ADJUSTMENT - ACCOUNTING ERROR 

CLASSIFICATION CODES

Staffing Note: ADC 1242 includes changes to this appendix in the above header table 

indicated by black, bold, italic font.

AP2.16.1 PURPOSE

AP2.16.1.1 The physical inventory program error classification codes for 

accounting error inventory adjustments provide a standard means for DoD Components 

to classify the causes of actual/potential accounting error inventory adjustments for 

subsequent analysis, evaluation, and corrective action.

AP2.16.1.2 The error classification code is a required entry on MILSTRAP/DLMS

documentation for use in preparing reports and for providing evaluation data to higher 

authority in standard error classification categories.

1 The owner/manager may use the Inventory Adjustment –Accounting Error Classification Codes 

Inventory Adjustment Transactions (Accounting Errors) pending the establishment of single shared asset 

balances (see DLMS, Volume 2, Chapter 6 (or MILSTRAP Chapter 7)). 

NUMBER OF CHARACTERS: Three

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Provides processing activities a means of 

mechanically identifying the causes for errors 

which resulted in potential/actual inventory 

adjustment (accounting error) transactions,1

and the processing operations in which they 

occurred. 

LEGACY RECORD POSITION (rp.): 63-65

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

D8B/D9B

LEGACY RECORD POSITION (rp): 63-65

DLMS IMPLEMENTATION CONVENTION 

(IC):

947I with W19 segment, 2/W1901/0200

Quantity or Status Adjustment Reason 

Code ‘AB-Accounting Error’

DLMS SEGMENT/QUALIFIER: LQ segment, 2/LQ01/1000 qualifier ‘ACC –

Accounting Error Classification Code’ 

ADC 1282 Enclosure I
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.16-2 APPENDIX 2.16

Staffing Note: ADC 1242 includes changes to this appendix in the above AP2.16.1.2 

paragraph by black, bold, italic font.

AP2.16.2 CODE STRUCTURE

AP2.16.2.1 First Position. The first character shall be numeric or alphabetic and 

shall identify the type of transaction during which the error occurred. Code assignment 

for the first character is controlled by DoD and may not be assigned by the DoD 

Components. The following operation codes are assigned as the first character in the 

error classification code:

Staffing Note: ADC 1242 includes changes to this appendix in the above AP2.16.2.1 

paragraph by black, bold, italic font.

CODE OPERATION CODE OPERATION

0 Not assigned; reserved for future 

assignment by DoD

6 Condition Code Transfer 

(947I/DIC DAC)

1 Receipt (527R Transaction 

Type Code D4/DIC D4_/D6_)

7 Not Assigned

2 Issue (867I/DIC D7_), Materiel 

Release (940R/DIC A5_) 

8 Other

3 Physical Inventory (947I/DIC

D8A/D9A)

9 Not assigned; reserved for 

future assignment by DoD

4 Cataloging Changes A-Z Not assigned; reserved for 

future assignment by DoD

5 Logistics Reassignments

AP2.16.2.2 Second Position. The second character is alphabetic or numeric and 

identifies the type of error which occurred. Code assignment for the second character is 

controlled by DoD and may not be assigned by the DoD Components. The following 

type of error codes are assigned as the second character in the error classification 

code:

CODE LEGEND DEFINITION

A System/Program Error Total item property record (TIPR) was not correctly updated by a 

valid transaction because system failed or program contained a 

logic error

B Not Assigned Not assigned for Inventory Adjustment (Accounting Error)
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.16-3 APPENDIX 2.16

CODE LEGEND DEFINITION

C Source Transaction 

Error 

Error in the source transaction national stock number (NSN), 

quantity, unit of issue, condition, type of pack, lot number, 

ownership/ purpose, and/or location (routing identifier) caused 

erroneous update of TIPR

D Data Entry Error Input transaction did not match source transaction NSN, quantity, 

unit of issue, condition, type of pack, lot number, 

ownership/purpose, and/or location (routing identifier) and caused 

erroneous update of the TIPR

E Rejected Document 

Not Posted

Transaction was rejected during processing and was not reinput to 

update the TIPR

F Duplicate Document 

Posted

Same transaction updated the TIPR more than once

G Reversal Document 

Not Posted

TIPR was not updated by a reversal transaction processed and 

transmitted by the storage activity. 

H Erroneous Reversal 

Posted

Prior action to reverse a transaction which updated the TIPR was 

taken in error

I Not Assigned

J Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

K Duplicate Physical 

Processing

Transaction updated the TIPR once but inventory accounting 

adjustment processed more than once

L Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

M Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

N Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

O Not Assigned

P Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

Q Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

R Infloat Transaction 

Control Error

Erroneous adjustment posted to the TIPR because infloat

transactions were not considered or were not available

S Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

T Erroneous Inventory 

Adjustment 

(Accounting Error) 

Posted

Prior action to adjust the TIPR was taken in error
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.16-4 APPENDIX 2.16

CODE LEGEND DEFINITION

U Catalog Change Not 

Posted

Transaction resulted in erroneous update of the TIPR because the 

inventory accounting record was not updated by catalog change 

transaction

V Erroneous Catalog 

Change Posted

Erroneous data posted to TIPR due to error in catalog change 

record due to error in catalog change transaction (e.g., wrong unit of 

issue to or from, etc.)

W Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

X Not Assigned Not assigned for Inventory Adjustment (Accounting Error)

Y No Conclusive Findings Cause for the inventory adjustment (accounting error) could not be 

determined

Z Not Assigned Reserved for future DoD assignment

0-9 Not Assigned Reserved for future DoD assignment

AP2.16.2.3 Third Position. The third character may be assigned by each 

Component to internally amplify the error classification. Numeric and alphabetic code 

assignments in this position shall be controlled by each individual Component for their 

internal use.
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.18-1 APPENDIX 2.18

AP 2.18. APPENDIX 2.18 

TYPE INSPECTION CODES

AP 2.18.1. Type inspection codes (numeric) used with DLMS 536L and 

corresponding MILSTRAP legacy DIC DLX and corresponding DLMS 536L: 

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric

EXPLANATION: Type Inspection Code is used with either: 

a. MILSTRAP legacy Document Identifier

Code (DIC) DLX (Logistics

Reassignment Technical and Quality

Data) and corresponding DLMS 536L,

Logistics Reassignment Management

Data transaction; (legacy MILSTRAP

Document Identifier Code (DIC) DLX

(Logistics Reassignment Technical

and Quality Data transaction)

Or

b. DLMS 842C/I (Stock Screening

Request) and 842S/Q (Storage Quality

Control Report (SQCR)).

LEGACY MILSTRAP RECORD POSITION (rp.): 48 

LEGACY MILSTRAP DOCUMENT IDENTIFIER 

CODE (DIC):

DLX

LEGACY MILSTRAP RECORD POSITION 

(rp): 

48 

DLMS IMPLEMENTATION CONVENTION (IC): 536L, 842C/I, 842S/Q

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Qualifier “EZ – Type 

Inspection Code”

ADC 1282 Enclosure J
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.18-2 APPENDIX 2.18

CODE EXPLANATION

1 Contractor.

2 Standard source inspection.

3 Inspection in accordance with ANSI/ASQC Q9000-1-1994, “Quality 

Management and Quality Assurance Standards-Guidelines and Selections for

Use” (formerly MIL-I-45208A, “Military Specification Inspection System 

Requirements”).

4 Inspection in accordance with ANSI/ASQC Q9000-1-1994, “Quality 

Management and Quality Assurance Standards-Guidelines and Selections for 

Use” (formerly MIL-Q-9858A, “Military Specification Quality Program 

Requirements”).

5 thru 9 Reserved for future DoD assignment.

AP 2.18.2. Type inspection codes (alpha) used with DLMS 842S/Q SQCR and 842C/I 

Stock Screening Request:1

CODE DEFINITION USAGE

C Visual Inspection Monthly care of supplies in storage (COSIS) 

inspections. Applicable to SQCRs only; not used on 

Stock Screening Requests.

F Safety of Flight (SOF) 

Inspection

Special inspection of SOF materiel or Aviation Safety 

Action Message (ASAM).

P Special Inspection at 

Single Location

Specific to one storage location (e.g., take picture of 

materiel at specific location).

Q Quality-Related 

Inspection 

Inspection applicable to suspected quality problem, 

e.g., subsequent to receipt of PQDR or SDR.

R Reimbursable Special 

Inspection 

For materiel stored at DLA distribution centers, request 

is transmitted to all DSS sites. 

1 Refer to ADC 240 and ADC 1045. Pending implementation of ADC 1045, targeted for first quarter FY 

2018 2017, the following codes will remain available:

A Aviation Safety Action Message (ASAM)

O Outbound Shipment

T Stock Readiness
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.18-3 APPENDIX 2.18

S Shelf-life Inspection Monthly cyclic inspections for shelf life items. 

Applicable to SQCRs only; not used on Stock 

Screening Requests.

U Safety of Use (SOU) 

Inspection

Special inspection of SOU materiel.

X Critical Safety Item 

(CSI) Inspection

Special inspection of CSI materiel. 

Z Suspect Counterfeit 

Inspection

Applicable to suspected counterfeit 

material/unauthorized product substitution (CMUPS).
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.19-1 APPENDIX 2.19

AP2.19. APPENDIX 2.19 

REVIEW PERIOD INDICATOR CODES

CODE EXPLANATION

1 ETD minus 120 days review period.

2 ETD minus 30 days review period.

3 ETD plus 90 days review period.

4 ETD plus 270 days review period.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Numeric

EXPLANATION: A code identifying the review period relative to 

the logistics reassignment effective transfer 

date (ETD). Code is used with DLMS 536L, 

Logistics Reassignment Management Data

transaction (and corresponding legacy 

DICs).

LEGACY RECORD POSITION (rp.): 7 

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DLS through DLX

LEGACY RECORD POSITION (rp): 7

DLMS IMPLEMENTATION CONVENTION 

(IC):

536L

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/180 Data Element ID 

1270 Qualifier “EV – Review Period 

Indicator Code”

ADC 1282 Enclosure K
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.22-1 APPENDIX 2.22

AP2.22. APPENDIX 2.22 

TYPE DUE-IN INDICATOR

CODE EXPLANATION

1 Purchase request.

2 Contract.

3 Other.

NUMBER OF CHARACTERS: One

TYPE OF CODE: Numeric

EXPLANATION: A code identifying the type of due-in.

LEGACY RECORD POSITION (rp.): 49 and 67

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DLV

LEGACY RECORD POSITION (rp): 49 and 67

DLMS IMPLEMENTATION CONVENTION 

(IC):

536L

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/180 Data Element ID 

1270 Qualifier “EH – Type Due-In 

Indicator”

ADC 1282 Enclosure L
DLM 4000.25-2, Month XX, 2018

Change XX

AP2.23-1 APPENDIX 2.23

AP2.23. APPENDIX 2.23 

TYPE LOCATION RECONCILIATION REQUEST 1

CODE EXPLANATION

1 End-of-day processing

2 Annual location reconciliation request

1The end-of-day processing and location reconciliation process will not be required with the establishment 

of single shared asset balances (see Chapter 7).

NUMBER OF CHARACTERS: One

TYPE OF CODE: Numeric

EXPLANATION: Used to identify the type of location 

reconciliation request. 

LEGACY RECORD POSITION (rp.): 7 

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DZH, DZN, DZP

LEGACY RECORD POSITION (rp): 7

DLMS IMPLEMENTATION CONVENTION 

(IC):

846R

DLMS SEGMENT/QUALIFIER: LQ Segment, 2/LQ01/270 Data Element ID 

1270 Qualifier “FH – Type of Location 

Reconciliation Request”, however DLMS 

identifies this data element for future 

removal from 846R; under DLMS, convey 

the type of location reconciliation using 

1/BIA06/020 Action Code (use Action Code 

Z for End-of-day or 24 for Annual).

ADC 1282 Enclosure M
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.24-1 APPENDIX 2.24

AP2.24. APPENDIX 2.24 

OTHER CODES

NUMBER OF CHARACTERS: Variable

TYPE OF CODE: Variable 

EXPLANATION: This appendix provides the source, and other

information, for codes used or referred to in this 

manual MILSTRAP/DLMS which are prescribed by 

other DoD publications and which are not republished 

in this manual.

References in this Appendix are linked to the authoritative sources from the Enterprise 

Business Standards Office DLA Logistics Management Standards Website pages, 

unless otherwise specified, for the following publication categories at:

DoD Directives: www.dlmso.dla.mil/eLibrary/Manuals/directives.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/

DoD Instructions: www.dlmso.dla.mil/eLibrary/Manuals/instructions.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/

DoD Manuals/Regulations etc.: www.dlmso.dla.mil/elibrary/manuals/regulations.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/

DoD Component Joint: www.dlmso.dla.mil/eLibrary/Manuals/joint.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/

Military Standards: www.dlmso.dla.mil/eLibrary/Manuals/milstds.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/

Non-DoD: www.dlmso.dla.mil/eLibrary/Manuals/nondod.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/

DoD Component RegulationsPublications/Manuals etc.

www.dlmso.dla.mil/eLibrary/Manuals/other.asp

http://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/Manuals/publication

s/dlm/dlm_pubs/

ADC 1282 Enclosure N
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.24-2 APPENDIX 2.24

CODE AUTHORITATIVE SOURCE

Acquisition Method DoD 4100.39-M, FLIS, Volume 10 Table 71 Federal 

Logistics Information System (FLIS) Technical 

Procedures, Volume 10, Table 71, August 2017.

Acquisition Method Suffix DoD 4100.39-M, FLIS, Volume 10 Table FLIS Technical 

Procedures, Volume 10, Table 71, August 2017.

Advice DLM 4000.25-1, MILSTRIP, Appendix AP2.15 

Call/Order Serial Number DFARS1

Commercial and Government

Entity

Cataloging Handbook H4/H8 Entity Commercial and 

Government Entity (CAGE) Code

Contract Line-Item Number DFARS2

Controlled Inventory Item DoD 4100.39-M, FLIS, Volume 10, Table 61. FLIS

Technical Procedures, Volume 10, Table 61, August 

2017.

Criticality Designator FAR, section 42.11 DoD 4000.25-5-M, MILSCAP, 

Appendix A91.19. Production Surveillance and 

Reporting.

Data Universal Numbering 

System 

FAR, section 52.204-6. 52.212-1 Instructions to Offerors 

Commercial Items.

Delivery Date 

(Standard/Required)

DLM 4000.25-1, MILSTRIP, Appendix AP2.14. 

Demand DLM 4000.25-1, MILSTRIP, Appendix AP2.8. 

Distribution DLM 4000.25-1, MILSTRIP, Appendix AP2.12. 

Document Number DLM 4000.25-1, MILSTRIP, Appendix AP2.7. 

DoD Activity Address DLM 4000.25, DLMS, Volume 6, Chapter 2. 

Essentiality DoD 4140.26-M, Volume 6, July 18, 2014

Fund DLM 4000.25, Volume 4. 

Media and Status DLM 4000.25-1, MILSTRIP, Appendix AP2.4. 

National Stock Number DLM 4000.25-1, MILSTRIP, Appendix AP2.5. 

Normal Source of 

Procurement 

DoD 4100.39-M, FLIS, Volume 10, Table 138. FLIS

Technical Procedures, Volume 10, Table 158, August 

2017.

1 Defense Federal Acquisition Regulations (DFAR) applies for structure of contract data entries 

assigned/prescribed by DoD inventory control points (ICP)/integrated materiel managers (IMM). Federal 

Acquisition Regulation (FAR) applies for structure of contract data entries assigned/prescribed by nonDoD IMMs.

2 Ibid
DLM 4000.25-2, Month XX, 2018 

Change XX

AP2.24-3 APPENDIX 2.24

CODE AUTHORITATIVE SOURCE

Part Number DLM 4000.25-1, MILSTRIP, Appendix AP2.5. 

Priority Designator DLM 4000.25-1, MILSTRIP, Appendix AP2.14. 

Procurement Instrument 

Identification Number

Instrument Identifier

FAR or DFARS3

Project DLM 4000.25-1, MILSTRIP, Appendix AP2.13. 

Production Equipment DoD 4100.39-M, FLIS, Volume 4, Chapter 7 FLIS

Technical Procedures, Volume 4 Item Identification, 

March 2017

Routing Identifier DLM 4000.25-1, MILSTRIP, Appendix AP2.3.

Signal DLM 4000.25-1, MILSTRIP, Appendix AP2.10.

Status DLM 4000.25-1, MILSTRIP, Appendix AP2.16.

Stock Number DLM 4000.25-1, MILSTRIP, Appendix AP2.5.

Subsistence Type of Pack DLM 4000.25-1, MILSTRIP, Appendix AP2.20.

Suffix DLM 4000.25-1, MILSTRIP, Appendix AP2.8. 

Supplementary Address DLM 4000.25-1, MILSTRIP, Appendix AP2.9.

Type of Business DFARS, 253.204-71 (f),section D. 

Type of Contract DFARS, 253.204-70 (c)(4)(v)(C) 

Unit of Issue DoD 4100.39-M, FLIS, Volume 10, Table 53 FLIS

Technical Procedures, Volume 10, Table 53 Unit of 

Issue Codes, August 2017

Vendor Shipment Number FAR or DFARS4

3 Ibid.

4 Ibid