OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500 

 

 

 SUSTAINMENT 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE 

SUBJECT: Approved Defense Logistics Management Standards Change 1441, Add New 

Transaction Origination Code to Defense Logistics Management Standards 888W 

Weapons System Data Change (Supply) 

 The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

 Addressees may direct questions to Dr. Gail Fuller, e-mail: Gail.Fuller@dla.mil. Others 

must contact their designated Process Review Committee representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/. 

 Leigh E. Method, SES 

 Deputy Assistant Secretary of Defense 

 for Logistics 

Attachments: 

As stated 

cc: 

OUSD(C) 

DLA J6DS 
Attachment, ADC 1441 

Page 1 

Approved Defense Logistics Management Standards Change 1441 

Add New Transaction Origination Code to Defense Logistics 

Management Standards 888W Weapons System Data Change 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Agency (DLA) Enterprise Business System 

(EBS), Jim Lynch; James.Lynch@dla.mil; Phone: (804) 279-2809 

b. Functional POC: DLA Logistics Operations (J344), Gregory Jackson; 

gregory.jackson@dla.mil; Phone: (703) 223-2292 

2. REASON FOR CHANGE: Significant changes after staffing the proposed change are 

in green shade 

a. Bottom Line Up-Front: This change adds a new Transaction Origination Code 

(TOC) “Z” to the DLMS 888W Weapon System Support Program (WSSP) transaction. Navy 

Enterprise Resource Planning (ERP) will replace the Supply Support Request (SSR) processes 

for the Navy. Navy ERP will create the Weapon Item Data Transaction (WS1) to DLA 

requesting Weapons System Data Change (WSDC) and essentiality code assignment to the 

National Stock Number (NSN) for Naval Inventory Control Point (NAVICP) Mechanicsburg 

and NAVICP Philadelphia as part of the provisioning/SSR processes. Navy ERP will process a 

WS3 transaction response from DLA based on the WS1. 

b. Background: When testing started with the Navy ERP, users found that nonstandard/legacy transactions (WS1) were sent from the Navy ERP to DLA for processing. The 

Navy ERP did not have the proper TOC tracking to identify that the WS1 transaction originated 

from Defense Automatic Addressing System (DAAS) nor did it acknowledge the return (WS3) 

via DAAS. The TOC used in the WS1 would indicate that it originated from the Navy ERP. 

The acknowledgement (WS3) via DAAS will be sent back to the Navy ERP. 

3. CHANGE IN DETAIL: 

a. Technical Details: 

(1) Create a new TOC “Z” to identify transactions originated from the Navy ERP 

and identify where all transactions returning to Navy ERP would return via DAAS. The new 

TOC “Z” will be added to the existing list of codes in the DLMS 888W (version 4030) Weapons 

System Data Change for Qualifier LM Code. 

(2) The Navy ERP will create a WS1 transaction with a TOC of “Z” entered on 

the WS1 transaction. DAAS will identify the TOC for the point of origination and route the WS1 

to DLA EBS for processing. DLA EBS will process the WS1 and return a WS3 via DAAS to the 

origination point of entry. 

(3) Update DLMS Implementation Convention (IC) 888W (version 4030) as 
Attachment, ADC 1441 

Page 2 

shown in Enclosure 1. Replace DLAM 4140.2 Supply Operations Manual with DLAI 4140.38 

Weapon System Support Program throughout DLMS IC 888W. 

b. Revised Transaction Flow: Recommend a new TOC of “Z” is entered from the 

Navy ERP tool on all transactions created. The Navy ERP would populate the “Z” in the TOC 

field on all WS1 transactions with the correct service Routing Identifier Code (RIC) as the RICFROM. DAAS would identify the TOC on the transaction to DLA for processing and the return 

the acknowledgement transaction (WS3) to the correct origination system.

4. IMPLEMENTATION TARGET: Navy ERP and DLA EBS in coordination with DAAS 

to implement this change upon approval. 

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: The TOC of “Z” identifies the Navy ERP 

as the originating system. This entry identifies the initiation/origination point of the WS1. The 

following code list will be added to the DLAI 4140.38 Weapon System Support Program 

(WSSP) Instruction Codes in a future revision: 

A- Defense Information System Network (DISA) 

B – Base Realignment (BRAC) 

 C – Inventory Control Point 

 H – DLA Headquarters 

 P – Provisioning 

 O – Conversion 

 W – Web-entered by submitting Service 

 E – FEDMALL 

 Z – Navy ERP 

b. Automated Information Systems (AIS): 

(1) DLA Enterprise Business System (EBS) 

(2) Navy ERP must be able to accept or send TOC code “Z” once approved and 

implemented. 

(3) Navy Standard Logistic Data Procedures (SLDP) 

(4) Navy Special System Programs (NSSP) 
Attachment, ADC 1441 

Page 3 

c. Defense Automatic Addressing System (DAAS): DAAS will update the current 

TOC mapping to include TOC “Z” and be able to identify where the transaction originated from 

as well as send the acknowledged transaction back to the originating system. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: Not applicable. 

b. Non-DLM 4000.25 Publications: DLAI 4140.38 Weapon System Support Program 

(WSSP) to be updated with the TOC code list upon approval. 

7. ASSUMPTIONS: Not applicable. 

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notices of Findings and Recommendations (NFR): Not applicable.

b. Corrective Action Plan (CAP) References: Not applicable.

c. Other FIAR, Material Weakness, and Audit-Related Information: Relevant to 

FIAR compliance requirements, the process is still being reviewed and researched. 

9. END-TO-END TESTING REQUIREMENTS: The Navy ERP application is currently in 

production. Appropriate testing between Navy ERP, DAAS, and DLA EBS must take place 

prior to the implementation of this change into a DAAS production environment. 

10. REFERENCES: 

a. DLAI 4140.38, Weapon System Support Program (WSSP), July 25, 2019

b. ADC 167, Component Unique Data Content within DS 888W, Weapons System Data 

Change, June 13, 2005

c. ADC 167A, New Transaction Originator Code (TOC) Designating DoD E-MALL for 

use in DLMS Implementation Convention (DLMS IC) 888W, Weapon System Data Change, 

May 21, 2010 

11. Proposed DLMS CHANGE (PDC) 1441 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition 

1. ODASD(Logistics) PDC updated prior to 

signature. 

2. Army Concur. As noted. 

3. Navy Navy has reviewed subject PDC and 

concurs with comment. 

As noted. 
Attachment, ADC 1441 

Page 4 

1. Additional staffing information as 

requested in the PDC. 

 

 a. The names of all systems impacted by 

the PDC and points of contact for each 

system. There may be some minor future 

impacts that could affect the following 

systems in the future. 

 SLDP 

 ERP 

 NSSP 

 Additional staffing information as 

requested in the PDC. 

 

 b. Estimated implementation timeline 

and completion date for each system 

 Implementation timeline cannot be 

determined until the requirement is 

finalized in an ADC and further 

determined. 

 c. Names of all Component publications 

impacted by the PDC 

 There are no known non-DLM 

publications that require changes, 

or will be impacted, however, 

Navy Components may need to 

update local procedures. 

 d. Any information relevant to Financial 

Improvement and Audit Remediation, to 

include notices of findings and 

recommendations, material weaknesses, 

corrective action plans, audits, etc. 

 Relevant to FIAR compliance 

requirements, the process is still 

being reviewed and researched. 

4. Marine Corps No response. No Response. 

5. Air Force Concur. As noted. 

6. DLA Concur with comment. 

Comment: 

 a. Enclosure 1, Page 3, references 

EMALL. A few years back an effort was 

initiated to replace all references of 

EMALL to FEDMALL Replace 

 b. Was not able to locate below 

DEDSO Response: 

1.Updated references to 

EMALL to FEDMALL 

throughout. 

2.Per DLA DODI will 

be revised to reflect the 
Attachment, ADC 1441 

Page 5 

mentioned codes in the current copy of 

DLAI 4140.38 in the DLA Issuance Site 

Effective: July 25, 2019 & expiring 

7/25/24, but all references to EMALL 

should be replaced by FEDMALL."DLAI 

4140.38, Weapon System Support 

Program (WSSP) Available code are: A – 

Defense Information Systems Network B – 

BRACC – Center E – DoD EMALL 

(cont.)" 

new code listing in the 

future. 

7. DAAS Concur As noted. 

8. USTRANSCOM Abstain As noted. 
Enclosure 1, ADC 1441 

Page 1 

Enclosure 1 

Update DLMS 888W Weapons System Data Change Transaction as shown below: 

# Location DLMS 888W (4030) 

Weapons System Data Change 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 1441 to DLMS Introductory Note 4: 

- ADC 1441, Add New Weapon System Transaction 

Origination Code to DLMS 888W Weapons System 

Data Change 

Adds administrative 

change to the 

introductory notes. 

2. 2/N901/1510 Update DLMS Note for existing code W2: 

W2 Weapon System Number 

DLMS Note: 

1. Must be used to indicate the three-digit or 

expanded-length four-digit Weapon System Designator 

(WSD) assigned and/or authorized by DLA to identify 

the weapon system supported by the identified 

item. The Service/Agency Code associated with WSD 

is identified in the last position of the WSDC. 

Refer to the DLAI 4140.38 Weapon System Support 

Program (WSSP). 

Currently authorized Service/Agency Codes are: 

A - Army 

F - Air Force 

M - Marine Corps 

N - Navy 

B - Federal Aviation Agency 

R - National Weather Service 

Z - Coast Guard 

Updating authoritative 

source to DLAI 

4140.38. 

3. 2/LQ01/1900 Update DLMS Note 1 for existing Codes LM, 80, 81, 

FF, and FG: 

80 Advice Code 

DLMS Note: 

Use to indicate the Weapon System Advice Code 

indicating the desired action. An ANSI data 

maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release. 

Refer to the DLAI 4140.38 Weapon System Support 

Program (WSSP). The available codes are: 

Updating DLMS 

888W transaction with 

new TOC Z for Navy 

ERP. Updating 

authoritative source to 

DLAI 4140.38. 
Enclosure 1, ADC 1441 

Page 2 

# Location DLMS 888W (4030) 

Weapons System Data Change 

Reason 

AA – Adds/establishes an item as having weapons 

systems application for the identified WSDC. 

AC – Changes/overlays the WSEC/WSMC for the NSN 

and WSDC. 

AD – Deletes the item record from the NSN and WSDC. 

AO – Adds (provisioning only – internally generated) an 

item to the WSDC as having weapon system application. 

81 Status Code 

DLMS Note: 

Use to indicate the Weapon System Status Code. DLA 

uses this to provide the submitting Service/Agency the 

status of the submitted Weapon System application 

upon input to the Weapon System support Program 

(WSSP) processes. An ANSI data maintenance action 

will be taken to obtain a more appropriate code for use in 

a future version/release. Code list is available in DLAI 

4140.38 Weapon System Support Program (WSSP). 

FF Essentiality Code 

DLMS Note: 

Use to indicate the Weapon System Essentiality Code 

(WSEC) indicating the degree to which failure of the 

part/item affects the end item/weapon system to 

perform. An ANSI data maintenance action will be taken 

to obtain a more appropriate code for use in a future 

version/release. The authoritative code source is DLAI 

4140.38 Weapon System Support Program (WSSP). 

Code list is available in DLAI 4140.38 Weapon System 

Support Program (WSSP).

FG Source Maintenance and Recoverability Code 

DLMS Note: 

Use to indicate the Weapon System Maintenance Code 

(WSMC) indicating the degree to which 

repairability/maintenance for the specific part/item affects 

the end item/weapon system to perform. This is a DLA 

unique data element meaningful to DLA only. An ANSI 

data maintenance action will be taken to obtain a more 

appropriate code for use in a future version/release. Code 

list is available in DLAI 4140.38 Weapon System 

Support Program (WSSP). 
Enclosure 1, ADC 1441 

Page 3 

# Location DLMS 888W (4030) 

Weapons System Data Change 

Reason 

LM Case Origin Code 

DLMS Note: 

1. Use to indicate the Weapon System Transaction 

Origination Code (TOC). This is an optional entry 

identifying the initiation/ origination point of the Weapon 

Item Data Transaction. An ANSI data maintenance action 

will be taken to obtain a more appropriate code for use in 

a future version/release. The following code list is based 

upon DLAI 4140.38, Weapon System Support Program 

(WSSP) Available code are: 

A – Defense Information Systems Network 

B – BRAC 

C – Center 

E – DoD EMALL FEDMALL 

H – Headquarters 

P - Provisioning 

W- Web-entered by submitting Service 

Z – Navy ERP 

2. Code W is optional to indicate that transaction reflects 

Service unique data content
Enclosure 2, ADC 1441 

Page 1 

Enclosure 2 

DLAI 4140.38 Weapon System Support Program (WSSP). DLMS 888W Weapons System Data 

Change is equivalent to the below referenced legacy Document Identifier Codes (DIC) WS1 and 

WS3. 

Weapon Item Data Transaction (WS1) Flow1

 

 

1

 DLA Transaction Services (DTS) is now Defense Automatic Addressing System (DAAS). 

DTS will translate 

MILS to X12 or if 

already an X12, passthrough to EBS and 

Vice versa on the 

outbound 

acknowledgement.

Service #1:

Army

Service #2:

Navy

Service #3:

Air Force

Service #4:

Marines

Service #5:

Coast Guard

DTS will 

translate all X12 

to IDocs and 

vice versa.

X12 888

TQ-INT-6453: 

Inbound WS1 

Processing 

Interface

Custom IDoc 

containing all WS1 data.

TQ-INT-6448: 

Outbound WS3 

Acknowledgement to DTS/

Services.

TQ-INT-6453 will 

trigger the outbound,

passing all data

pertaining to the WS3.

Custom IDoc containing 

all WS3 data.

All Services will send 

WS1s to DTS for 

processing and receive 

WS3s as 

acknowledgements.

EBS/SAP