DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

July 09, 2018

MEMORANDUM FOR SUPPLY DISCREPANCY REPORTING (SDR) PROCESS 

REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1310, 

Consolidation and Containerization Points (CCP)-Originated Supply Discrepancy 

Reports (SDRs) including Noncompliant Wood Packaging Materiel (WPM) 

Procedures with Cost Breakdown and New Procedures for Closing WPM and 

Passive RFID SDRs (Supply/SDR) (Replaces ADC 282A) (SDR)

We are forwarding the attached approved DLMS change to DLM 4000.25, Defense 

Logistics Management Standards (DLMS), for implementation. The Enterprise Business 

Standards Office will post updated DLMS Implementation Conventions (IC) to the DLMS Web 

at http://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/, within 

10 days from the above date.

Addressees may direct questions to DLMSSDR@dla.mil. Others must contact their 

designated SDR PRC available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

HEIDI M. DAVEREDE

Director

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)
Attachment, ADC 1310

Page 1

ADC 1310, 

Consolidation and Containerization Points (CCP)-Originated Supply 

Discrepancy Reports (SDRs) including Noncompliant Wood Packaging 

Materiel (WPM) Procedures with Cost Breakdown and New Procedures for 

Closing WPM and Passive RFID SDRs (Supply/SDR) (ReplacesADC 282A)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Mr. Ben Breen, 

SDR PRC Chair, e-mail: DLMSSDR@DLA.MIL

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: SDR

b. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

 Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures, Chapter 17, Supply Discrepancy Reporting.

b. Approved DLMS Change (ADC) 282, Consolidation and Containerization Points 

(CCP)-Originated SDRs including Noncompliant Wood Packaging Materiel (WPM) Procedures 

and Shipment Hold Code, May 8, 2008.

c. ADC 206, Discrepancy Reporting for Wood Packing Materiel (WPM), August 14, 

2006.

4. REQUESTED CHANGE(S):

a. Brief Overview of Change:

(1) This ADC replaces ADC 282A in its entirety, with the exception of the 

removal of the restriction to suppress outbound Replies to the Submitter originally documented 

in ADC 282A for Consolidation and Containerization Points (CCP)-Originated SDRs including 
Attachment, ADC 1310

Page 2

Noncompliant Wood Packaging Materiel (WPM) discrepancies in DLM 4000.25 Volume 2 

Chapter 17 (Reference 3.a.). All other changes approved in ADC 282A remain unchanged. 

(2) Identifies two additional DLMS SDR transaction data elements to report 

materiel and labor costs for repackaging to be used optionally when reporting packaging 

discrepancies. 

(3) Expands the field length of the current data element for total repackaging 

cost.

(4) Establishes procedures for closing SDRs with passive Radio Frequency 

Identification (pRFID) and WPM discrepancies thereby reducing manual workload. 

(5) Establishes an option for forwarding SDRs with Document Type W, CCPoriginated transshipment, to the action activity by e-mail when standard procedures require 

transaction exchange.

b. Background:

(1) Scenario for which the new data elements are used: The new data elements 

will be used on CCP SDRs for noncompliant WPM, and for other SDR packaging discrepancies 

as well. The cost may be estimated or actual depending upon the scenario in which they are 

used.

(2) Procedures, transactions, data elements, processing details in use today: 

(a) The DLMS SDR currently includes an actively used data element for 

total repackaging cost and two inactive data elements for the labor and materiel costs previously 

identified as reserved for future use. This change allows the planned DLMS enhancements to be 

used during transaction exchange.

(b) Within DLA, WPM and pRFID discrepancies are closed upon receipt, 

and the information later extracted via report, so that specialists may verify the discrepancy 

under terms of the contract, where applicable, and pursue corrective action or recoupment from 

vendors. (Reference 3.c.)

c. Requested Change in Detail:

(1) The labor and materiel costs to remediate noncompliant WPM will 

be carried in the SDR. Under existing rules, dollar values may be expressed in whole 

dollars (with no decimal) or in dollar and cents (with a decimal included). The field 

length will be 12 positions.

(2) The total repackaging cost data element maximum field length is 

currently established in DoD WebSDR as 7 positions. It will be expanded to 12 

positions to be consistent with Distribution Standard System (DSS) current use and 

the two new elements as designed for DSS.

Staffing Note: The field length in WebSDR was already updated to 12 

positions. 
Attachment, ADC 1310

Page 3

(3) New procedures are documented for optional processing SDRs for 

WPM and passive RFID using a report-driven process as an alternative to working each 

SDR independently. The SDR may be auto-closed upon receipt using Reply Code 716, 

SDR recorded for information and possible corrective action (this is done today, but 

requires manual intervention). On a monthly/as needed basis (timing must be compatible 

with SDR response time), a report listing discrepant SDR content will be prepared for 

research. An action activity representative will employ the report to pursue corrective 

action with the shipper or vendor (possibly recoupment) after first verifying the terms of 

the contract. If further research determines that the basis of the SDR prepared by the 

CCP or DLA Distribution Center is not valid, (e.g., the vendor was not required by terms 

of the contract to use pRFID), the action activity will prepare a second reply using Reply 

Code 151, Replacement/revised disposition/status; prior response is superseded. 

Additional reply codes will be used to provide the updated response. In the situation 

noted, Reply Code 145, No contractor liability found, would be used along with Reply 

Code 701, SDR rejected. See remarks/disposition provided. 

(4) The option for e-mail communication of CCP-generated SDRs is to 

be provided based upon ICP request. Owner/managers requiring e-mail distribution must 

provide an e-mail address for this purpose. Note: The Military Services have not 

identified e-mail addresses for these SDRs at the time of ADC publication. DLA has 

identified e-mail address: DSCCWPM@dla.mil.

(5) Remove the DAAS WebSDR suppression of forwarding posted action 

activity SDR replies back to the original submitter and update the corresponding DLMS 

procedures.

d. Revisions to DLM 4000.25 Manuals:

(1) Update SDR procedures in the DLMS Manual, Chapter 17 as follows:

C17.3.20. Defense Automatic Addressing System (DAAS) SDR Processing

C17.3.20.1. Under DLMS, SDRs are integrated with standard logistics transaction 

processing through DAAS. DLMS transaction formats are available in ASC X12 EDI or EDIbased XML. Guidance for transaction content is provided in DLMS ICs available on the DLMS 

IC page. DoD WebSDR will perform the following actions: 

(Intervening text not shown)

C17.3.20.1.8. Convert CCP-generated SDRs for e-mail distribution pending 

owner/manager ability to process electronically.

(2) C17.3.20.1.9. Post for history, but not forward SDR replies 

to the SDR submitter (i.e., Distribution Depots or CCPs) identifying passive RFID or WPM 

discrepancies based upon addressing to the DAAS/WebSDR routing identifier (SGA). This will 

suppress unnecessary transmission of SDR transactions where the SDR submitter has closed the 

SDR with no expectation/requirement for a reply under these conditions.
Attachment, ADC 1310

Page 4

(3) Revise the DLMS Implementation Convention (IC) 842A/W, and 842A/R 

SDR transactions as shown in Enclosure.

5. REASON FOR CHANGE: 

a. This change documents DAAS processing to terminate unnecessary transaction flow. 

This change also documents procedures so that the process is understood and properly handled 

for metrics.

b. DAAS e-mail distribution for CCP-generated SDRs is made available because the 

structure of the transaction may differ significantly when provided at the TCN-level. This will 

support early DSS implementation prior to system changes by other SDR applications. 

c. Proposed Transaction Flow: None noted.

d. Alternatives: None noted.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Allows better visibility of cost detail.

b. Disadvantages: None identified.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None identified.

8. ADDITIONAL COMMENTS TO CONSIDER: None.

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None identified.

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: The updates to DLMS 

842 data elements added by this ADC will be updated within 10 days in the DLMS 

implementation convention and WebSDR.

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None identified.

12. IMPACT: 

a. New DLMS Data Elements: None identified.

b. Changes to DLMS Data Elements: None identified.

c. Automated Information Systems (AIS): None identified.

d. Defense Automatic Addressing System (DAAS): Remove programming that 

suppresses the SDR action activity reply that is forwarded to the original submitter.

e. Non-DLM 4000.25 Series Publications: None identified.
Enclosure, ADC 1310

Page1

Enclosure, Revise the DLMS Implementation Convention (IC) 842A/W, and 842A/R SDR 

transactions as shown below.

Item Location Revision to 4030 842A/W Standard Supply Discrepancy Report 

(SDR), Follow-up, Correction, Cancellation, & Reconsideration 

Request

Reason

1. DLMS 

Introductory 

Notes

Delete ADC 282A DLMS Introductory note 6 and add new ADC 1310 

Introductory note 6::

- ADC 282A,, Addendum to ADC for Consolidation 

Containerization Points (CCP)-Originated Supply Discrepancy 

Reports (SDRs) including Noncompliant Wood Packaging 

Material (WPM) with Cost Breakdown and New Procedures 

for Closing WPM and Passive RFID

-ADC 1310, Consolidation Containerization Points (CCP)-

Originated Supply Discrepancy Reports (SDRs) including 

Noncompliant Wood Packaging Materiel (WPM) with Cost 

Breakdown and New Procedures for Closing WPM and 

Passive RFID

To identify DLMS 

changes included in 

IC. 

2. 2/AMT01/2730 Revise DLMS Notes for Qualifier Z1, Z2, and RPC:

Z1 Repackaging Labor Cost

DLMS Note:

1. Use to indicate repackaging labor costs. Cost may be estimated. 

Refer toSee ADC 282A1310.

2. For Z1: WebSDR field length = 12

Z2 Repackaging Material Cost

DLMS Note:

1. Use to indicate repackaging materiel costs. Cost may be estimated. 

See Refer to ADC 282A.1310.

2. For Z2: WebSDR field length = 12

RPC Repackaging Cost

DLMS Note:

1. Use to include the dollar value for corrective action. Include 

materiel and labor needed to complete a packing, packaging, 

preservation, palletization and/or marking project. Cost may be 

estimated when submitting the SDR for disposition instructions. Cost 

must be actual when submitting the SDR for reimbursement of 

corrective action already taken. See Refer to ADC 282A.1310.

2. Use with Estimated/Actual Cost Flag (AMT03) and specify in SDR 

remarks if repackaging cost is estimated or actual pending DoD-wide 

implementation of ADC 1203. See Refer to ADC 1310282A.

3. For RPC: WebSDR field length = 12

Revises note with 

referenced ADC for

repackaging labor 

cost and 

repackaging 

material cost 

available data 

elements for use on 

DLMS SDRs.

Increases field 

length to 12 

positions.
Enclosure, ADC 1310

Page2

Item Location Revision to 4030 842A/R Standard Supply Discrepancy Report 

(SDR) Reply

Reason

1. DLMS 

Introductory 

Notes

Add new ADC 1310 Introductory note 4:

-ADC 1310, Consolidation Containerization Points (CCP)-

Originated Supply Discrepancy Reports (SDRs) including 

Noncompliant Wood Packaging Materiel (WPM) with Cost 

Breakdown and New Procedures for Closing WPM and 

Passive RFID

To identify DLMS 

changes included in 

IC. 

2. 2/AMT01/2730 Revise DLMS Note for Qualifier RPC:

RPC Repackaging Cost

DLMS Note:

1. Use to indicate the dollar value for corrective action. Include 

materiel and labor needed to complete a packing, packaging, 

preservation, palletization and/or marking project.

2. Use with Estimated/Actual Cost Flag (AMT03). Refer to ADC 1203.

3. For RPC: WebSDR field length = 712. Refer to ADC 1310.

Increases field 

length to 12 

positions.