AP3.18 APPENDIX 3.18 

DISBURSEMENTICOLLECTION RECORD 

Field Leaend 

Document Identifier 

PllN 

SPIIN: CalllOrder 

ACRN 

Numbering: 

Voucher Number 

Numbering: 

Batch Sequence 

Identity Code: 

CAN Recipient 

Identity Code: 

Disbursing Officer 

Record 

 position!^) 

1 -3 

4-1 6 

17-20 

21 -22 

23-28 

29 

30-35 

Entry and Instructions 

Enter code PV2. 

Enter the number assigned to the contract as 

prescribed in the related Accounting 

Classification Header Record, Dl Code PVI. 

Enter the call or order number, if applicable, 

as prescribed in the related Accounting 

Classification Header Record, Dl Code PVI. 

Leave blank if no calllorder number is 

applicable. 

Enter the Accounting Classification 

Reference Number as prescribed in the 

related Accounting Classification Header 

Record, Dl Code PVI. 

Enter the voucher serial number as 

prescribed in the related Accounting 

Classification Header Record, Dl Code PV1 

Enter the batch sequence code as prescribed 

in the related Accounting Classification 

Header Record, Dl Code PVI. 

Enter the identity code of the accounting 

point to which the CAN is being sent. See 

chapter 9, section C9.10. and appendix 

API .4. 

Enter the identity code as reflected in the 

voucher of the disbursing officer who made 

payment. See appendix API .4. 
Field Leaend 

Voucher Date 

Contract Payment Type 

Country Code 

Numbering: (Original) 

Voucher Number 

Contract Payment 

Deduction/Collection 

(Type of Collection) 

Amount: Gross Amount 

Record 

Positionfs) 

42-48 

49 

50-5 1 

52-57 

58 

59-68 

Entry and Instructions 

Enter the date of the voucher pertinent to the 

CAN.' This date is expressed as year-monthday in accordance with appendix API .2. 

Enter the code (for payments) which 

identifies the kind of payment being made. 

See appendix API .32. Code C or F will be 

used only when another code is not 

applicable. Leave blank for collections. 

Enter the appropriate code if the 

paymentlcollection is an International 

Balance of Payments transaction as defined 

in DoD Instruction 7060.2. Country codes 

are published in DoD 8320.1-M-1 (reference 

(f)), data element "Countries of the World." 

See appendix API .36. 

Enter the original voucher number of the 

previous transaction being corrected by SF 

1081 or other adjustment document in the 

reversed and corrected CAN. See appendix 

API .21. Otherwise, leave blank. 

Enter the code which identifies the type of 

collection. See appendix API .34. Leave 

blank for disbursements. 

Enter, in dollars (rp 59-66) and cents 

(rp 67-68), the gross amount before 

deductions (plus or minus), applicable to the 

payment. See appendix API .20. Right 

justify and prefix with zeros to fill the field. 

For example, on fixed price contracts, this is 

computed as unit price multiplied by quantity 

being paid for. Leave blank for collections 

and reverse deductions (if net amount paid 

includes reverse deductions, do not add 

reverse deductions to gross amount). 
Field Legend 

Amount: Net 

PaidICollected Amount 

Contract Fund Reporting 

Transaction 

Reserved 

Record 

Bositionls) 

69-78 

79 

80 Leave blank. 

Entry and Instructions 

Enter, in dollars (rp 69-76) and cents (rp 

77-78), the net amount paid, after 

deductions, if a payment. Enter the amount 

collected if a collection. See appendix 

API .20. Right justify and prefix with zeros to 

fill the field. 

Enter the appropriate code which identifies 

the CAN as a disbursement or a collection. 

See appendix API .33.