Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Attachment, SDR PRC 17-01 Meeting Minutes

Page 1

No Reference Action Item Responsibility Target Due 

Date

Status Notes

1. SDR PRC 

17-1 

Minutes 

§ c.

Page 3

DLA Distribution to 

provide 

implementation 

status of issue 

reversal reason 

codes per ADC 1160 

to the SDR PRC chair

DLA Distribution 30 days 

from

publication 

of meeting 

minutes

Open Dennis Amrhein 

is A/I owner

2. SDR PRC 

17-1 

Minutes 

§ c.

Page 4

PDREP team to 

confirm 

implementation of 

the PQDR RCN data 

element and tracking 

functionality to 

include use of 

receipt and/or 

shipment status.

NAVSUP/PDREP

Program Office

30 days 

from 

publication 

of meeting 

minutes

Open Ken Carr, PDREP 

is A/I owner. 

Reference is 

ADC1007/1007A

3. SDR PRC 

17-1 

Minutes 

§ c.

Page 4

PDREP team to 

provide the 

implementation time 

line for replacing use 

of PDREP system 

DoDAAC with the 

submitting customer 

DoDAAC. 

NAVSUP/PDREP 

Program Office

30 days 

from

publication 

of meeting 

minutes

Open Ken Carr, PDREP 

is A/I owner. 

Reference is 

ADC 1174

4. SDR PRC 

17-1 

Minutes 

§ c.

Page 4

DLA Distribution to 

provide 

implementation 

status of DSS edit 

blocking creation of 

SDRs for missing QAR 

signature when 

shipment indicates 

CoC or ARP to the 

SDR PRC 

Administrator.

DLA Distribution 30 days 

from

publication 

of meeting 

minutes

Open Dennis Amrhein 

is A/I owner

Reference ADC 

1202

5. SDR PRC 

17-1 

Minutes 

§ c.

Page 4

Air Force (AFSAC) to 

provide examples of 

missing signatures in 

iRAPT report that 

result in suspended 

stock to the SDR PRC 

chair. 

Air Force 

(AFSAC)

30 days 

from

publication 

of meeting 

minutes

Open PRC chair will 

forward to 

DCMA (Phil 

Wedgie)
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Attachment, SDR PRC 17-01 Meeting Minutes

Page 2

No Reference Action Item Responsibility Target Due 

Date

Status Notes

6. SDR PRC 

17-1 

Minutes 

§ c.

Page 5

DLA Distribution to 

provide Dollar value 

chart similar to Slide 

9–11 in Topic 6: 

SDRs/SQDRs with 

Disposition (Total 

Count), SDRs/SQDRs 

without Disposition 

(Total Count), and 

Total Count of Open 

SDRs w/o Disposition 

> 55 Days 

DLA Distribution 30 days 

from

publication 

of meeting 

minutes

Open Provide chart to 

SDR PRC chair 

for Bob Carroll, 

ODASD(SCI)

7. SDR PRC 

17-1 

Minutes 

§ d.

Page 6

DLMS Program 

Office to provide list 

of SDR PRC 

representatives to 

DLA J316 (Xavier 

Villarrueva)

DLMS Program 

Office 

30 days

from

publication 

of meeting 

minutes

Open Initial 

Information sent 

3/17/17; need 

to follow up to 

ensure 

information 

provided meets 

J316 needs. 

8. SDR PRC 

17-1 

Minutes 

§ e.

Page 6

Add DLMS Program 

Office, Jennifer 

Smith (DLAJ3), and 

Greg Pigg (DLA 

Distribution) to be 

sent invitation for 

Comprehensive 

Inventory 

Improvement Plan 

(CIMIP) meeting 

discussion on 

suspended stock at 

DLA Distribution 

Centers

ODASD(SCI) TBD based 

upon CIMIP 

meeting 

schedule

Open Bob Carroll to 

follow up with 

CIMIP leadership

9. SDR PRC 

17-1 

Minutes 

§ f.

Page 7

Components to 

provide 

implementation 

dates for the Hazmat 

Indicator 

Army (LMP), 

DLA (EBS and 

DSS)

30 days 

from

publication 

of meeting 

minutes

Open Refer to ADC 

1153. Identified 

as optional, but 

recommended 

by DLMS 

Program Office 

to support GAO 

data requests.
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Attachment, SDR PRC 17-01 Meeting Minutes

Page 3

No Reference Action Item Responsibility Target Due 

Date

Status Notes

10. SDR PRC 

17-1 

Minutes 

§ g.

Page 7

Air Force to send 

examples of DVD 

shipments coming in 

with no PMRs. These 

are Air Force 

contract shipments, 

shipped by DLA but 

the Air Force has 

issued PMRs under 

an FB DoDAAC. 

Air Force

(Linda Miles)

30 days 

from

publication 

of meeting 

minutes

Open Merita Briggs to 

send 

explanatory email to Ellen 

Hilert and Bob 

Carroll with 

specific focus on 

AF owned and 

managed 

materiel being 

inducted under 

(incorrect) RIC = 

SMS

11. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

DLMS Program 

Office to develop 

additional guidance 

regarding how to 

identify a contract 

number when the 

controlling number 

for the shipment a 

document number 

but contractor 

noncompliance may 

be the cause of the 

discrepancy (e.g. 

shipment from DLA 

Distribution, but 

sealed packages 

retain original 

contract number and 

contain wrong item; 

repair contractor 

shipment on a 

document number is 

discrepant.) 

Interface with EDA 

for contract data 

needed so WebSDR 

can obtain CAO 

DoDAAC and use if 

forwarding to DCMA 

is required. Requires 

PDC.

DLMS Program 

Office

120 days 

from

publication 

of meeting 

minutes

Open DLMS Program 

Office to 

consider 

leveraging 

existing data 

field Contract 

Reference 

Number.
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Attachment, SDR PRC 17-01 Meeting Minutes

Page 4

No Reference Action Item Responsibility Target Due 

Date

Status Notes

12. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

Air Force to consider 

drafting a PDC to 

improve handling of 

unidentified materiel 

and documenting 

SDRs.

Air Force N/A Open

13. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

DLA Distribution to 

draft a white paper 

for the SDR PRC 

documenting the 

“special Inspections” 

attachment (e.g., 

photos) process for 

WebSDR. The white 

paper needs to 

address the billing 

associated with 

those special 

inspections.

DLA Distribution 30 days 

from

publication 

of meeting 

minutes

Open

14. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

All Components to 

review the DCMA 

SDR response 

template (Form 

1227) as a method of 

reporting results of 

DCMA investigation 

to the source of 

supply, and provide 

feedback to SDR PRC 

chair. 

All Components 30 days 

from

publication 

of meeting 

minutes

Open PRC chair will 

forward to 

DCMA (Phil 

Wedgie); 

Reference DD 

Form 1227 

questions in SDR 

PRC 17-01 Refer 

to topic 9 brief.
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Attachment, SDR PRC 17-01 Meeting Minutes

Page 5

No Reference Action Item Responsibility Target Due 

Date

Status Notes

15. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

All Components to 

update SOPs to 

ensure source of 

supply 

representatives ask 

submitters to 

provide evidential 

matter (e.g., 

photographs, 

documents) prior to 

forwarding SDR for 

DCMA investigation. 

Submitters will need 

to provide evidential 

matter as 

attachments to 

WebSDR to allow 

visibility and 

forwarding to 

PDREP.

All Components 90 days 

from

publication

of meeting 

minutes

Open Reference is 

ADC 1181A

16. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

DLMS Program 

Office to provide a 

DCMA and DPAP list 

of contacts who can 

address missing or 

delayed QAR 

signatures in iRAPT.

DLMS Program 

Office 

30 days 

from

publication 

of meeting 

minutes

Open PRC chair will 

forward to 

members

17. SDR PRC 

17-1 

Minutes 

§ h.

Page 8

DLMS Program 

Office to review time 

standards for DCMA 

response (final) after 

interim reply 

indicating DCMA 

investigation is 

ongoing.

DLMS Program 

Office

90 days 

from

publication 

of meeting 

minutes

Open

18. SDR PRC 

17-1 

Minutes 

§ i.

Page 8

DLMS Program 

Office to provide 

DoDM 4140.01 

(DLMS authority 

document) and 

contact information 

for PRC members to 

PDREP Programs

DLMS Program 

Office

30 days 

from

publication 

of meeting 

minutes

Closed Sent 3/16/2017
Action Item Tracker – SDR PRC 17-1 (March 16, 2017)

Attachment, SDR PRC 17-01 Meeting Minutes

Page 6

No Reference Action Item Responsibility Target Due 

Date

Status Notes

19. SDR PRC 

17-1 

Minutes 

§ i.

Page 8

DLMS Program 

Office to provide 

PDREP Program 

Office with required 

implementation 

dates relative to 

specific SDR 

functionality in ADC 

1181A. Specific 

target dates to 

include when DCMA 

is to process 

actionable SDRs. 

DLMS Program 

Office

30 days 

from

publication 

of meeting 

minutes

Open What specific 

functionality 

must be 

included by 

November 1, 

2017? What are 

the target 

implementation 

dates for longerterm 

requirements?

20. SDR PRC 

17-1 

Minutes 

§ i.

Page 9

Army, Air Force, and 

PDREP Program 

Office to provide 

status update to SDR 

PRC chair with 

regard to their status 

toward meeting 

implementation 

target of November 

1, 2017 for adding 

cause codes to SDR 

replies to facilitate 

tracking contractor 

noncompliance in 

PPIRS-SR-NG.

DLA to provide 

status on adding 

functionality for 

outgoing SDR reply 

with contract 

noncompliance 

cause codes for “info 

only” SDRs 

Army, Air Force, 

PDREP Program 

Office, DLA

30 days 

from

publication 

of meeting 

minutes

Open Reference is 

ADC 1181A