DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

April 23, 2021

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT (SDR) PROCESS REVIEW 

COMMITTEE (PRC)

SUBJECT: Approved Standards Change (ADC) 1398A, Addendum to ADC 1398 WebSDR 

Reject Transactions Subsequent to the SDR Cancellation Exception for Reply Code 

143

The attached change to DoD Enterprise Business Standards, as outlined in the 

attachment, is approved for implementation. This change has been implemented in the DAAS 

WebSDR application and went into production on March 3, 2021.

Addressees may direct questions to Mr. Ben Breen, e-mail: EBSO.SDR@dla.mil.

Others must contact their designated PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

THOMAS A. DELANEY 

Director, Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)

OUSD(C) 

OUSD(A&S/DPC)
Attachment, ADC 1398A

Page 1

ADC 1398A

WebSDR Reject Transactions Subsequent to the SDR Cancellation

Exception for Reply Code 143

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Mr. Ben Breen, 

Enterprise Business Standards Office (EBSO) Discrepancy/Deficiency Administrator, e-mail: 

EBSO.SDR@dla.mil. 

2. REFERENCES: 

a. ADC 1398, WebSDR Reject Transactions Subsequent to the SDR Cancellation, 

January 19, 2021

b. DLM 4000.25, Defense Logistics Manual (DLM), Volume 2, Chapter 17, Supply 

Discrepancy Reporting and Appendix 7.28, Supply Discrepancy Report Relevant Data Elements

3. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change adds an additional exception 

to the ASC 1398 WebSDR programming to automatically reject any subsequent transactions 

submitted when an SDR record is cancelled and sends an automated response with Reply Code 

907 (Reference 2.a. and 2.b.). The additional exception will now include Reply Code 143 (SDR 

Canceled by submitter) being sent by some activities after an SDR cancellation has been 

processed. Users will continue to submit a new SDR, as needed, to report existing or open 

supply discrepancies.

b. Background: During the February 25, 2021, SDR Implementation Team Meeting, a

conflict with Reply Code 143 was identified and being sent by some activities after the SDR 

cancellation was submitted. Currently, ASC 1398 WebSDR programming will automatically 

reject any subsequent transactions with Reply Code 907 when an SDR record is in a cancelled

status (reference 2.a. and 2.b.). The only approved exception to this rule is when an SDR reply 

citing Reply Code 101 or 118 is processed after the cancellation to debit or credit the customer. 

Users will continue to submit a new SDR, as needed, to report existing or open supply 

discrepancies. This resulted in the Reply Code 143 submissions being rejected by WebSDR 

based upon the ADC 1398 change.

c. Approved Change in Detail: This change adds an additional exception to now 

include Reply Code 143 (SDR Canceled by submitter) to process when the SDR status is 

cancelled.

d. Revisions to Defense Logistics Manuals: Revisions to DLM 4000.25, Volume 2, 

Chapter 17, Supply Discrepancy Reporting as shown in the enclosure.

e. Approved Transaction Flow: Existing SDR flow.
Attachment, ADC 1398A

Page 2

4. REASON FOR CHANGE: This change will prevent ongoing SDR transactions from 

processing and disrupting reporting and metrics when an SDR cancellation transaction has 

processed. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Users will be notified to submit a new SDR for open discrepancies 

when the initial SDR has already been cancelled.

b. Disadvantages: None identified.

6. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: WebSDR will edit incoming transactions and review records for a 

cancellation already on file.

7. ADDITIONAL COMMENTS TO CONSIDER: None

8. ADDITIONAL FUNCTIONAL REQUIREMENTS: None

9. ESTIMATED TIMELINE/IMPLEMENTATION TARGET: To prevent Reply Code 143 

from being rejected, WebSDR has added it to the exception list and moved this to production on 

March 3, 2021.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Specific cost savings cannot be calculated.

11. IMPACT: 

a. New/Changes to Data Elements: None identified. 

b. Automated Information Systems (AIS): Product Deficiency Reporting and 

Evaluation Program (PDREP), GSA Vision, DLA Distribution Standard System (DSS), Army 

Logistics Modernization Program (LMP), Air Force Security Assistance and Cooperation 

(AFSAC), Air Force Wholesale DO35K, Air Force Integrated Logistics System Supply (ILS-S) 

and DLA Enterprise Business System (EBS) must be updated to prevent subsequent transactions 

from being transmitted once an SDR cancellation has been processed. Also, these systems must 

be able to accept an incoming Reply Code 101, 118, or 143, after the SDR has been cancelled. 

c. Defense Automatic Addressing System (DAAS): WebSDR will reject any inbound 

SDR transaction after the initial SDR has been cancelled with the exceptions as stated above. 

d. Non-DLM Publications: N/A. 
Enclosure, ADC 1398A

Page 1

Enclosure

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are shown in red bold italics.

Chapter 17, Supply Discrepancy Reporting 

Preceding text not shown

C17.3.16. Cancellation of an Original Report. When an SDR originator discovers 

a previously reported SDR is not valid or appropriate for any reason and should be 

withdrawn, a new SDR cancellation must be prepared to cancel the original. Forward to 

all parties that received the original submission. Cite the original report number. SDR 

applications will include the WebSDR-assigned control number when known. Point of 

Contact (POC) information applicable to the cancelled SDR is required. A brief 

narrative description of the reason for cancellation must be included. WebSDR 

programming will automatically reject any subsequent transactions submitted when an

SDR record is in a cancelled status using Reply Code 907. The only exceptions to this 

rule is when an SDR reply citing Reply Code 101, 118, or 143, is processed after the 

cancellation to debit or credit the customer or to indicate that a record has been 

previously cancelled.