OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

WASHINGTON, DC 20301-3500

SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1433, Data Element 

Additions to Update Defense Logistics Management Standards 841W, Defense 

Logistics Management Standards 856S, and Defense Logistics Management 

Standards 824R 

The Defense Logistics Management Standards change, as outlined in the attachment, 

is approved for implementation. 

Addressees may direct questions to Don Landon, e-mail: DEDSO.supply@dla.mil. 

Others must contact their designated PRC representative available at http://www.dla.mil/HQ/

InformationOperations/DLMS/allpoc/.

Leigh E. Method, SES 

Deputy Assistant Secretary of Defense 

 for Logistics

Attachment

As stated

cc: 

OUSD(C)

DLA J6DS
Attachment ADC 1433

Page 1 

Approved Defense Logistics Management Standards Change 1433

Data Element Additions to Update Defense Logistics Management 

Standards 841W, Defense Logistics Management Standards 856S 

and Defense Logistics Management Standards 824R 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Don Landon, Defense Enterprise Data Standards Office (DEDSO), 

571-732-5460, dedso.supply@dla.mil. 

b. Functional POC: Tate Trujillo, Environmental Protection Specialist, Defense 

Logistics Agency (DLA) Disposition Services, 269-961-5213, tate.trujillo@dla.mil. 

2. REASON FOR CHANGE: Significant changes after staffing the approved change are in 

green shade.

a. Bottom Line Up-Front: DLA Disposition Services Hazardous Material Management 

System - Hazardous Waste Disposal (HMMS-HWD) requires additional data elements that 

provide characteristic data to utilize DLA Disposition Services awarded hazardous waste (HW)

disposal/service contract(s). This change will add additional data elements and clarify the use 

for Defense Logistics Management Standards (DLMS) 841W, 856S, and 824R implementation 

conventions (ICs) as identified in Enclosure 1.

b. Background: 

(1) Approved DLMS Change (ADC) 1131 (Reference 10.a) established the 

DLMS 841W to support the transmission of the Hazardous Waste Profile Sheet (HWPS) from 

the Components to DLA Disposition Services. In support of HWPS functionality, ADC 1131 

included the capability to transmit multiple profile sheets in one transaction. 

(2) Although ADC 1131 and the DLMS 841W were approved in 2015, the 

transaction has yet to be implemented. Requirements identified during system modernization 

efforts of DLA Disposition Services (transition to HMMS-HWD) resulted in the assessment of 

the DLMS 841W transaction and revealed additional data elements are needed, identified in 

Enclosure 1. 

(3) ADC 1214A (Reference 10.b) established the DLMS 824W Disposal Turnin Document (DTID) and HWPS Acceptance/Rejection, which documented new procedures to 

notify DLA Disposition Services Field Offices when transmitting a DLMS 824W to a system 

that is not DLMS-compliant. This transaction supported replacement of the Generator 

Communications (GENCOMM) log file. The DLMS 824W will communicate acceptance or 

rejection of a DLMS 841W based on whether the DLA Disposition Services Warehousing 

system (currently HMMS-HWD) successfully processes the HWPS or rejects it due to one or 

more data elements failing validation. The DLMS 824W will also be used to communicate the 

rejection of a DLMS 856W based on the validation of the DTID data elements. 
Attachment ADC 1433

Page 2 

(4) ADC 1419 (Reference 10.d) supported merging the capability of the DLMS 

824W and DLMS 824R. Due to the similarities of the DLMS 824W and DLMS 824R, ADC 

1419 removed the DLMS 824W and will use the DLMS 824R transaction. The DLMS 824W 

also provided the capability to send acceptance of the DLMS 841W. The consolidation of ADC 

1419 did not add a needed capability to positively acknowledge the acceptance of a HWPS 

transaction. This change will also update the DLMS 824R to provide acceptance of the DLMS 

841W, as identified in Enclosure 1. Additionally, ADC 1419 added a new reject advice code of 

HP to the DLMS 824R when the HWPS Data is required in order to support the DTID. For this 

particular reject advice code, the DLMS 824R would be sent from HMMS-HWD in response to 

the DLMS 841W, sent by the Component. Also, DLM 4000.25, Volume 2, Chapter 16 was 

modified to eliminate the redundant presentation of some Appendix 2.8, Reject Advice Codes, 

in Table C16.T1. 

(5) ADC 1428 (Reference 10.e) merges the functionality of the DLMS 856W 

Hazardous Material/Hazardous Waste (HM/HW) Shipment Status transaction into the DLMS 

856S Shipment Status transaction and eliminates the DLMS 856W Implementation Convention 

(IC). The purpose of ADC 1428 was to standardize the transactions and to support system 

modernization efforts at DLA Disposition Services. 

3. CHANGE IN DETAIL: 

a. Technical Details: 

(1) With sunsetting of the GENCOMM server, the server will be replaced 

utilizing HMMS-HWD, updates are needed to the IC that impact the following systems:

(2) Current GENCOMM solution, using the DLMS 996H, will be 

decommissioned and be replaced by HMMS-HWD (Reference 10.f). HMMS-HWD shall 

utilize DLMS 841W, 856S, 824R and 527R Turn-in Receipt Acknowledgement (TRA). 

HMMS-HWD does not have any Enterprise Business System (EBS) connection. Any material 

processed in HMMS-HWD is a liability and does not have any value as the material is being 

processed for disposal.

(3) Components systems will systemically transmit the DLMS 841W to DLA 

Disposition Services HMMS-HWD to provide hazardous waste and material characteristic data. 

The DLMS 841W transaction should be sent to DLA Disposition Services prior to any shipment 

transaction (DLMS 856S). 

(4) DLA Disposition Services HMMS-HWD will reply to the DLMS 841W 

with a notification of acceptance or rejection of the profile data using DLMS 824R, as identified 

in Enclosure 1. 

b. Revised Transaction Flow: 

(1) Components wanting to order services to use DLA Disposition Services

awarded hazardous waste disposal/service contract(s) will first transmit 841W to Defense 

Automatic Addressing System (DAAS). DAAS will send the 841W inbound to HMMS-HWD. 
Attachment ADC 1433

Page 3 

The DLMS 841W transaction is used to build hazardous waste and material characteristic data 

in HMMS-HWD. 

(2) In the event HMMS-HWD is unable to process the DLMS 841W due to 

missing or invalid data, HMMS-HWD will send an outbound DLMS 824R reject advice 

transaction with applicable reject advice code(s) to the Component. The reject advice codes are 

in the DLM 4000.25, Volume 2, Appendix 2.8. Once the Component receives the reject advice 

transaction and the applicable code, the Component will be required to correct the error and 

retransmit the DLMS 841W until successful transmission and an outbound DLMS 824R will be 

sent with a new qualifier of IA, as identified in Enclosure 1, indicating acceptance from 

HMMS-HWD. 

(3) Following transmission of the DLMS 841W, the Component will send a 

DLMS 856S to HMMS-HWD to order disposal/services on awarded HW disposal/service

contract(s). In the event there are errors or missing data on the DLMS 856S, HMMS-HWD will 

send an outbound DLMS 824R with the appropriate reject advice code. Component will be 

required to correct the error and retransmit the DLMS 856S.

(4) Upon successful processing of the DLMS 856S transaction, the order for 

disposal/services will be eligible for review and further processing by DLA Disposition 

Services in HMMS-HWD. HMMS-HWD will provide acceptance of the DLMS 856S using the 

DLMS 527R (TRA only), citing acceptance of the 856S transaction. The TRA is confirmation 

that DLA Disposition Services HMMS-HWD successfully received 856S data. 

4. IMPLEMENTATION TARGET: GENCOMM Servers are scheduled to be 

decommissioned and replaced by HMMS-HWD with a projected date of September 2023. The 

transactions identified in this change are required for HMMS-HWD. There is not an interim 

solution for the decommission of the GENCOMM Server, HMMS-HWD will require 

implementation of this change by August 2023.

a. Navy: An estimated timeline of completion for each of these systems affected until 

ADC is published. 

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: 

(1) Incorporate the following data elements listed in the below table to the 

DLMS 841W transaction mapping, routing and/or translation logic as necessary. 

(2) Data Dictionary Metadata:
Attachment ADC 1433

Page 4 

Data Element/ X12 Data 

Element

Definition/Authoritative Source Data Type/ Min/Max 

SWC – State Waste Code US State Hazardous Waste Code VARCHAR2 / 1/12

KL – Kilogram/Meter

ML – Milligram 

ST - State State/County Hazardous Waste 

Code

CHAR / 1/2

b. Automated Information Systems (AIS): 

(1) DoD Components generating systems must have the capability to

transmit/receive DLMS 841W, 856S, 824R, and 527R. The following are examples of waste 

systems used by the Components: 

(a) Navy Relational Supply (RSupply) – Not DLMS Compliant. No 

impact.

1. NAVSUP Ordinance System (OIS) – No comment but does 

impact this application. 

2. NAVSUP One Touch Support (OTS) - Minimal impact to OTSCore “we will need to add a new rejection advice code to a database table. 

(b) Environmental Enterprise System (EES) - Navy (Naval Facilities 

Engineering Systems Command (NAVFAC) 

(c) Enterprise Environmental, Safety, and Occupational Health 

Management Information System (EESOH-MIS) - Primarily used by the Air Force

(d) EESOH-MIS - Army

(e) HMMS - as noted here, this is a separate entity from HMMS-HWD, 

primarily used by the Marine Corp, Navy, and some Air Force systems. 

(2) DoD Component systems will be required to send the DLMS 841W and 

856S to HMMS-HWD, routed through DAAS. This process will replace utilization of the

GENCOMM Server, scheduled to retire in September 2023. 

(3) HMMS-HWD will be expected to accept the inbound 841W and 856S 

transactions. HMMS-HWD is expected to return 824R and 527R to originating Component 

through DAAS. 
Attachment ADC 1433

Page 5 

(4) Defense Automatic Addressing System (DAAS): In the event 

Components have not routed transactions to DAAS, the Components will be required to have a 

Memorandum of Agreement (MOA) with DAAS. Support for this can be verified at 

DAASLogistics@dla.mil. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: 

(1) Update Logistics Data Resources Management System (LOGDRMS)/Data 

Dictionary to add any data elements identified in Enclosure 1. 

(2) Add Appendix 2.20 to Appendix 2, to DLM 4000.25, Volume 2, as 

identified in Enclosure 2. 

(3) Update DLM 4000.25, Volume 2, Chapter 16, to remove the remaining table 

C16.T2 of reject advice codes while ensuring proper direction to Appendix 2.8 as shown in 

Enclosure 3. 

b. Non-DLM 4000.25 Publications: 

(1) Components must update any policies or standard operating procedures to 

reflect data sending process as described to HMMS-HWD (e.g., Air Force Manual 32-7002). 

Navy Components may need to update local procedures. 

(2) Standard Operating Procedures (SOPs) or user guides for DLA Disposition 

Services Field Sites may require updates to reflect process as described. 

7. ASSUMPTIONS: Not applicable

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUIDIT-RELATED INFORMATION: N/A

a. Notice of Finding and Recommendations (NFR): Not applicable 

b. Corrective Action Plan (CAP) Reference: Not applicable 

c. Other FIAR, Material Weakness, and Audit-Related Information: Not applicable

9. END-TO-END TESTING REQUIREMENTS: 

a. HMMS-HWD will require complete User Acceptance Testing (UAT) to include 

routing transactions to DAAS and then DAAS to the Components. The data elements identified 

in Enclosure 1 should be included in the test cases. 

b. HMMS-HWD will require UAT to ensure the DLMS 824R with applicable reject 

codes are sent in response to missing and/or invalid data on the DLMS 841W or DLMS 856S. 

UAT will ensure correct DLMS 824R for acceptance of the DLMS 841W. Upon successful 
Attachment ADC 1433

Page 6 

receipt of DLMS 856S and outbound DLMS 527R TRA should be sent to the Components 

allowing the ability to take off record, if needed. 

c. GENCOMM and DAAS teams validating and testing the updated transactions in 

August 2023. 

10. REFERENCES: 

a. ADC 1131 Phase II Implementation of New DLMS 841W Hazardous 

Material/Hazardous Waste Profile (HWPS) and 856W Hazardous Material/Hazardous Waste 

(HM/HW) Shipment Status Implementation Conventions and Associated Procedures Supporting 

Turn-Ins to DLA Disposition Services

b. ADC 1214A Addendum to ADC 1214 New DLMS IC 824W Disposal Turn-In 

Document (DTID) and Hazardous Material/Hazardous Waste Profile Sheet (HWPS) Validation 

and Associated Procedures

c. ADC 1419 824R Reject Advice Code Hazardous Waste Profile Sheet Reject

d. ADC 1428 Merge the DLMS 856W Hazardous Material/Hazardous Waste (HM/HW) 

Shipment Status into the 856S Shipment Status Transaction 

e. Attachment to ADC 1371 Cancellation of DLMS 996H. 

11. ADC 1433 RESPONSE/COMMENT RESOLUTION: 

Component Response/Comment Disposition

1. Army No response. As noted. 

2. Navy Concur with comment.

Comment: 

1. RSupply does not support DLMS, it does all integration 

via MILSTRIP transactions that are then converted to 

DLMS via DAAS or NLMS. No changes to RSupply are 

being entertained.

2. MAT is still not DLMS compliant and will not be until 

sunset with a new application.

3. Relevant to FIAR compliance requirements, the process 

is still being reviewed and researched.

DEDSO Response:

As noted. 

3. DLA Concur with comment.

Comment: 

In order for PL to dispose of Hazardous material thru 

these HW disposal/service contracts, it sounds like OM 

DLA states this issue 

problem seems 

internal to DLA and 

should not affect the 

PDC.
Attachment ADC 1433

Page 7 

Component Response/Comment Disposition

will need to transmit/receive DLMS 841W, 856S, 824R 

and 527R transactions to include the Hazardous Waste 

Profile Sheets. Frankly, DLA is unable to dispose of 

most Hazardous material because there is no established 

process or ownership for Hazardous identification and 

disposal of DLA owned material. 

4. USAF Suspense was August 16 no response as of August 18. No response.

5. USMC Suspense was August 16 no response as of August 18. No response.

6. DAAS Concur. As noted.

7. USTRANSCOM Concur. As noted.

8. FAA Abstains. As noted.
Enclosure 1 ADC 1433

Page 1

Enclosure 1

Revise the following DLMS Implementation Conventions (IC) as shown. 

Changes are identified by bold italics and deletions by single strikethrough text 

# Location DLMS 841W 

Requisition Modification

Reason

1. DLMS

Introductory 

Note

Add ADC to DLMS Introductory Note 5 to add:

 - ADC 1433, Data Element Additions to Update DLMS 841W, 

856S, and 824R

Records ADC 1433 

applies

2. 2/HL03/0100 Add new Qualifier ST and DLMS Notes as follows:

ST State

DLMS Note:

Used to identify the State Hazardous Waste Subsection. ST is 

a migration code approved for use of X12 version 4040.

Add required 

capability.

3. 2/N3/0530 Add a DLMS Note at the segment level as follows:

DLMS Note: 

1. Use to provide free form lines of an address.

2. Repeat the segment when needing to provide line 3 of an 

address.

Add required 

capability.

4. 2/N301/0530 Modify the DLMS Note as follows:

DLMS Note:

1. Use in the HL03 Code HP loop with N101 Code HZ to 

identify line 1 of the facility address.

2. Use when needing to provide line 3 of an address in a 

second instance of the N3.

Explain programing 

requirement to 

properly map data.

5. 2/MEA02/0740 Modify the DLMS Note as follows:

QUR Reportable Quantity:

DLMS Note: Use to identify the DoT Reportable Quantity. 

Cite the associate DoT unit of issue in the MEA04. For 

Disposition Services, identify the DoT Reportable Quantity in 

Pounds.

Clarify requirement.

6. 2/LOC01/0760 Modify the existing DLMS Note to code PHC as follows: 

PHC Process Handling Code

DLMS Note: Use in the HL03 Code HP loop to identify the 

Process Generating Waste. Enter the Process Source Code in 

LOC02 and the Process Generating Waste Ddescription in 

LOC03.

Clarify requirement.

7. 2/LOC02/0760 Modify the existing DLMS Note as follows:

DLMS Note: Provide a three-character value found in 

appendix 2.20. If code is unknown to the sender, Uuse “PGW” 

to satisfy syntax requirements

Clarify requirement.
Enclosure 1 ADC 1433

Page 2

# Location DLMS 841W 

Requisition Modification

Reason

8. 2/PKG/0780 Update DLMS Note as follows:

DLMS Note: Use in the HP loop to identify the Proper 

Shipping Name. If the Proper Shipping Name is greater than 

80 characters, enter “PSN1” in the PKG04 to identify the first 

80 characters of the Proper shipping Name, and then repeat the 

PKG loop up to seven more times. For each PKG after PSN1 

increment by one (i.e. PSN2) and provide the next 80 

characters of the name. If the proper shipping name is 

between 560 and 600 characters, provide PKG04 of “PSN8” 

and no more than the final forty characters in PKG05. Enter 

“PSN2” in the PKG04 and enter the next 80 characters of the 

Proper Shipping Name into the PKG05. If the Proper Shipping 

Name is greater than 160 characters, repeat the PKG loop and 

enter “PSN3” in the PKG04 followed by the remaining 40 

characters of the Proper Shipping Name in the PKG05. 

Explain programing 

requirement to 

properly map data.

9. 2/PKG04/0780 Update DLMS Notes in PKG04 as follows:

DLMS Note: Enter “PSN1”, “PSN2”, and “PSN3”, “PSN4”, 

“PSN5”, “PSN6”, “PSN7”, up to “PSN8” as required to 

identify the 80 character increments of the Proper Shipping 

Name, up to a maximum of 200 600 characters.

Add required 

capability.

10. 2/REF01/0800 Add new codes DEM and SWC, and their DLMS Notes as 

follows:

DEM Demilitarization Code

DLMS Note:

1. Use in the HL03 Code HP loop to identify the 

Demilitarization Code.

2. At this time a local code DEM is established for use in 

841W, version 4030. A data maintenance action has been 

submitted for establishment of DEM– Demilitarization in a 

future version.

SWC State Waste Code

DLMS Note:

1. Use in the HL03 Code ST loop to identify the State/County 

Hazardous Waste Code.

2. At this time a local code SWC is established for use in 

841W, version 4030. A data maintenance action has been 

submitted for establishment of SWC–State Waste Code in a 

future version.

Add required 

capability.

11. 2/CID04/1700 Modify the start of the DLMS Note and insert two new codes Add required 

capability.
Enclosure 1 ADC 1433

Page 3

# Location DLMS 841W 

Requisition Modification

Reason

DLMS Note: Use in the HL03 Code HP or Code KB loop. The 

following code values and associated definitions are authorized 

for use. 

<...intervening text not shown..>

RCB Additional RCRA Requirements (Identify additional 

RCRA requirements in the 2/MSG01/2200).

RHG High range of concentration (Identify the range in the 

CID05). Use with the CID01 = RB

RGL Low range of concentration (Identify the range in the 

CID05). Use with the CID01 = RB

SHI Special Handling Information (Indicate any special 

handling information in the 2/MSG01/2200).

12. 2/UIT01-01/1800 Add new codes KL and ML and their DLMS Notes as follows:

KL Kilogram/Meter

DLMS Note: This is used in the HL03 Code HE. Use with 

CID01=RB

ML Milligram 

DLMS Note: This is used in the HL03 Code HE. Use with 

CID01=RB

Add required 

capability.

# Location DLMS 856S

Requisition Modification

Reason

1. DLMS

Introductory

Note

Add ADC to DLMS Introductory Note 5 to add:

- ADC 1433, Data Element Additions to Update DLMS 841W, 

856S, and 824R

Records ADC 1433 

applies

2. 2/PID04/0700 Modify the DLMS Note as follows:

DLMS Note: : 1. Use the following codes to identify the waste 

description line number: 

WDL1 - Waste Description Line 1

WDL2 - Waste Description Line 2 

WDL3 - Waste Description Line 3

WDL4 - Waste Description Line 4

2. Use the following codes to identify the Proper Shipping Name in 

80 character increments up to 600 characters: 

PSN1 – Proper Shipping Name Part 1 

PSN2 – Proper Shipping Name Part 2 

PSN3 – Proper Shipping Name Part 3

PSN4- Proper Shipping Name Part 4

PSN5- Proper Shipping Name Part 5

PSN6- Proper Shipping Name Part 6

Add required 

capability.
Enclosure 1 ADC 1433

Page 4

# Location DLMS 856S

Requisition Modification

Reason

PSN7- Proper Shipping Name Part 7

PSN8- Proper Shipping Name Part 8

3. For DoT Hazardous Material use code DHM and

indicate (Y)es or (N)o in PID08.

4. Additional Hazard Description (Identify in the PID05 any 

additional Hazard descriptive information associated with the 

proper shipping name).

4. Use OTH to identify additional Other Hazard Description 

(Identify in thePID05 any additional Hazard descriptive 

information associated with the proper shipping name).

5. Use TYO to identify the Type of Operation Generating Waste

with the value provided in PID05.

# Location DLMS 824R 

Reject Advice

Reason

1. DLMS

Introductory

Note

Add ADC to DLMS Introductory Note 7 to add:

- ADC 1433, Data Element Additions to Update DLMS 841W, 

856S, and 824R

Records ADC 1433 

applies

2. 1/BGN07/020 Add new code with DLMS Note as follows:

ZG Report of Approved Work Candidate

DLMS Note: 

Use to identify HM/HW profile content acceptance.

Add required 

capability.

3. 2/OTI01/010 Add new code with DLMS Note as follows:

IA Item Accept

DLMS Note: 

Use in conjunction with OTI02 = WPN to indicate acceptance of 

the HM/HW profile identified in OTI03.

Add required 

capability.

4. 2/OTI02/010 Add new code with DLMS Note as follows:

WPN Waste Profile Number

DLMS Note: 

1. Use to identify a Waste Profile Number on the HM/HW profile.

2. Authorized for immediate use. WPN is a migration code 

available in ASC X12 version 7020.

Add required 

capability.
Enclosure 2, ADC 1433

Page 1

Enclosure 2

Add Appendix 2.20- Environmental Protection Agency (EPA) to DLM 4000.25, Volume 2 as 

shown below. Update DLM Volume 2 table of contents accordingly. 

Code

G01 DIP, FLUSH OR SPRAY RINSING

G02 STRIPPING AND ACID OR CAUSTIC CLEANING

G03 PLATING AND PHOSPHATING

G04 ETCHING

G05 METAL FORMING AND TREATMENT

G06 PAINTING AND COATING

G07 PRODUCT AND BY-PRODUCT PROCESSING

G08 REMOVAL OF SPENT PROCESS LIQUIDS OR CATALYSTS

G09 OTHER PRODUCTION OR SERVICE-RELATED PROCESSES

G11 DISCARDING OFF-SPECIFICATION OR OUT-OF-DATE CHEMICALS OR 

PRODUCTS

G12 LAGOON OR SEDIMENT DRAGOUT AND LEACHATE COLLECTION

G13 CLEANING OUT PROCESS EQUIPMENT
Enclosure 2, ADC 1433

Page 2

G14 REMOVAL OF TANK SLUDGE, SEDIMENTS OR SLAG

G15 PROCESS EQUIPMENT CHANGE-OUT OR DISCONTINUATION OF 

EQUIPMENT USE

G16 OIL CHANGES AND FILTER OR BATTERY REPLACEMENT

G19 OTHER ONE-TIME OR INTERMITTENT PROCESSES

G21 AIR POLLUTION CONTROL DEVICES (BAGHOUSE DUST, ETC.)

G22 LABORATORY ANALYTICAL WASTES (USED CHEMICALS)

G23 WASTEWATER TREATMENT (SLUDGE, FILTER CAKE, ETC.)

G24 SOLVENT OR PRODUCT DISTILLATION OR RECOVERY (SLUDGE, 

WASTE)

G25 HAZARDOUS WASTE MANAGEMENT

G26 STORAGE AND DISPOSAL UNIT LEACHATE COLLECTION

G31 ACCIDENTAL CONTAMINATION OF PRODUCTS, MATERIALS, OR 

CONTAINERS

G32 CLEANUP OF SPILL RESIDUES

G33 LEAK COLLECTION AND FLOOR SWEEPING

G39 OTHER CLEANUP OF CURRENT CONTAMINATION

G41 CLOSURE OF HAZARDOUS WASTE MANAGEMENT UNIT UNDER RCRA
Enclosure 2, ADC 1433

Page 3

G42 CORRECTIVE ACTION AT A SOLID WASTE MANAGEMENT UNIT 

UNDER RCRA

G43 REMEDIAL ACTION OR EMERGENCY RESPONSE UNDER SUPERFUND

G44 STATE PROGRAM OR VOLUNTARY CLEANUP

G45 UNDERGROUND STORAGE TANK CLEANUP

G49 OTHER REMEDIATION

G61 HW RECEIVED FROM OFF SITE FOR STORAGE / BULKING AND 

TRANSFER OFF SITE FOR TREATMENT OR DISPOSAL

G62 HAZARDOUS WASTE RECEIVED FROM A FOREIGN COUNTRY
Enclosure 3, ADC 1433

Page 1

Enclosure 3

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures 

Make the following changes to Volume 2. Additions are shown in red bold italics and deletions 

by double strikethrough. 

Chapter 16, Disposition Services 

Preceding text not shown 

 C16.5.2.1.1. HM/HW DTID Validation. DSS/WMS will validate the 

DTID content contained in the DLMS 856S to check for missing or invalid data 

elements. If the DTID contains one or more erroneous data elements, DSS/WMS will 

transmit a DLMS 824R containing the rejected DTID number and reject advice code to 

the generating activity. Generating activities will resubmit corrected DTID content in a 

new DLMS 856S citing the original DTID number. Reject Advice Codes are located 

in the DLM 4000.25, Volume 2, Appendix 2.8.

Intervening text not shown 

 C16.5.2.2.5. Conversion of Department of Transportation Units of 

Issue to Standard X12 Units of Measure. The Department of Transportation (DoT) has 

its own unit of issue designations for HM/HW. In some cases, the level of granularity in 

X12 is not sufficient to uniquely identify the DoT Unit of Issue; in those cases, a 

composite set of measures from the X12 Data Elements MEA04 and MEA09 will be 

used to make the identification unique. See Table C16.T1. for the DoT-to-X12 Unit of 

Issue Conversion used in the DLMS 841W.

C16.T1. DoT-to-X12 Unit of Issue Conversion for the DLMS 841W

Unit of Issue Name Description DoT UoI X12 UoM 

(MEA04)

X12 UoM 

(MEA09)

Fiber or Plastic Box, Carton, Case CF BX SD

Metal Box, Carton, Case CM BX SE

Wood Box, Carton, Case CW BX SF

Fiberboard or Plastic Drum, Barrel, Keg DF BR SD

Metal Drum, Barrel, Keg DM BR SE

Wooden Drum, Barrel, Keg DW BR SF

Car HG NC ---

Tank Car TC 1P ---

Cylinder CY CL ---

Tank TP TK ---

Tank Truck TT 19 ---
Enclosure 3, ADC 1433

Page 2

Intervening text not shown 

C16.5.3. Receipt of Hazardous Material/Hazardous Waste and Processing Related 

Hazardous Waste Profile Sheet. Upon receipt by a DLA Disposition Services Field 

Office of the DLMS 841W HM/HW Profile Sheet from DAAS, the supporting system will 

parse the information into its database and store the individual HWPS records by 

HWPS reference number. The DLA Disposition Services Field Office will validate 

HWPS records to check for missing or invalid data elements, and the warehousing 

system will subsequently transmit a DLMS 824R to the generating activity to 

acknowledge acceptance or rejection of the HM/HW profile sheets. The DLMS 824R 

will contain a list of HWPS numbers processed successfully and HWPS numbers 

rejected. If one or more HM/HW profile sheets are rejected, the DLMS 824R will 

contain the rejected HWPS number and reject advice code. Generating activities will 

review the HWPS and correct the error(s), and then resubmit the corrected HM/HW 

profile sheet in a new DLMS 841W citing the original HWPS number. The DLA 

Disposition Services Field Office will maintain a history of changes for the HWPS

utilizing the warehousing system. Upon successful receipt by a DLA Disposition 

Services Field Office of the DLMS 856S DTID data from DAAS, the supporting system 

will parse the information into its database and store the DTID information by its DTID 

number. Disposition Services warehousing system will validate sent DLMS 856S to 

check for missing or invalid data elements to either accept by sending a DLMS 527R

(TRA only) to Generating activity or reject utilizing the 824R with applicable rejection 

codes to Generating activity. 824R shall list DTID numbers with applicable rejection 

codes and Generating activity will review and correct error(s) to then resubmit. When 

HM/HW is turned in to the DLA Disposition Services field office, the system will search

for a DLMS 527D Pre-positioned Materiel Receipt (PMR) to facilitate automated checkin. In the absence of the PMR, a search for matching DLMS 856S shipment status will 

be conducted. advising PMR is missing a search for the matching DLMS 856S shipment 

status will be conducted. Once 856S is successfully received by DLA Disposition 

Services warehousing system, the system will use the DTID number or DTID number 

and suffix, and the HWPS reference number from the 856S shipment status to pull the 

matching HWPS for the shipment to be receipted. If no electronic records are on file for 

the DTID number or DTID number with suffix, and/or the HWPS, the DLA Disposition 

Services Field Office personnel will be manually prompted to enter the information into 

their warehousing system based on the hard copy documentation accompanying the 

shipment turn-in. Reject Advice Codes can be located in the DLM 4000.25, Volume 2, 

Appendix 2.8.

The following codes are used in defining record formats:

• Mandatory (M)

• Optional (O)

• Alpha (A)

• Numeric (N)

• Alpha/Numeric (A/N)
Enclosure 3, ADC 1433

Page 3

Table C16.T2. HWPS Reject Advice Codes, Reason for Reject, and Definitions

M/O Field Name A, N, 

or 

A/N

Field 

Length 

(Min/M

ax)

Reject 

Code

Reason for 

Reject

Rejection Definition

M Waste 

Profile 

Number

A/N 5-20 HA Erroneous 

Value if Waste 

Profile 

Number is 

Missing/Invalid

Waste Profile Sheet 

Number is missing or 

invalid.

M Generator 

Name

A/N 2-30 HB Erroneous 

Value if 

Generator 

Name is 

Missing/Invalid

Generator Name is 

missing or invalid.

M Facility 

Address Line 

1 

A/N 3-30 HC Erroneous 

Value if 

Facility 

Address is 

Missing/Invalid

Facility Address is 

missing or invalid.

M Facility 

Address Line 

3 

A/N 2-30 HD Erroneous 

Value if 

Facility City 

and State is 

Missing/Invalid

Facility City and State 

is missing or invalid.

M Facility ZIP 

Code Line 4

A/N 5-10 HE Erroneous 

Value if 

Facility Zip 

Code is 

Missing/Invalid

Facility Zip Code is 

missing or invalid.

M Technical 

Contact

A/N 2-30 HF Erroneous 

Value if 

Technical 

Contact is 

Missing/Invalid

Technical Contact is 

missing or invalid.

M Technical 

Phone

A/N 4-21 HG Erroneous 

Value if 

Technical 

Phone is 

Missing/Invalid

Technical Phone is 

missing or invalid.

DATA BELOW THIS LINE ARE OPTIONAL, BUT IF ONE FIELD IS POPULATED, ALL 

DATA IS REQUIRED. CAN HAVE MULTIPLE ITERATIONS BASED ON CHEMICAL 

COMPOSITION FOR HWPS

M Chemical 

Name

A 2-60 HH Erroneous 

Value if 

Chemical 

Chemical Name is 

missing or invalid. 

Mandatory if Chemical 
Enclosure 3, ADC 1433

Page 4

Name is 

Missing/Invalid

Concentration, 

Chemical Range, and 

CAS Number are 

used.

M Chemical 

Concentratio

n 

A/N 1-30 HI Erroneous 

Value if 

Chemical 

Concentration 

is 

Missing/Invalid

Chemical 

Concentration is 

missing or invalid. 

Mandatory if Chemical 

Name, Chemical 

Range, and CAS 

Number are used.

M Chemical 

Range

A/N 2-30 HJ Erroneous 

Value if 

Chemical 

Range is 

Missing/Invalid

Chemical Range is 

missing or invalid. 

Mandatory if Chemical 

Name, Chemical 

Concentration, and 

CAS Number are 

used.

M Chemical 

Abstract 

(CAS) 

Number

A/N 2-11 HK Erroneous 

Value if CAS 

Number is 

Missing/Invalid

Chemical Abstract 

Service Number is 

missing or invalid. 

Mandatory if Chemical 

Name, Chemical 

Concentration, and 

Chemical Range are 

used.

DATA BELOW THIS LINE ARE NOT REQUIRED, BUT IF ONE FIELD IS 

POPULATED, ALL DATA ARE REQUIRED. CAN HAVE MULTIPLE ITERATIONS 

BASED ON EPA NUMBER FOR HWPS.

M EPA 

Hazardous 

Waste 

Number

A/N 4 HL Erroneous 

Value if EPA 

Hazardous 

Waste 

Number is 

Missing/Invalid

EPA Hazardous 

Waste Number is 

missing or invalid. 

Must be NONE, but is 

mandatory if EPA 

Range and EPA Units 

are used.

M Chemical 

Range

N 2-20 HM Erroneous 

Value if 

Chemical 

Range is 

Missing/Invalid

Chemical Range of 

Concentration 

missing. Mandatory if 

Waste Number and 

EPA Units are used.

M EPA Units A/N 2-5 HN Erroneous 

Value if EPA 

Units is 

Missing/Invalid

EPA Units missing. 

Mandatory if EPA 

Hazardous Waste 

Number or Range are 

used.
Enclosure 3, ADC 1433

Page 5

M Container/Dr

um Number

A/N 4-15 HO Erroneous 

Value if 

Container 

Number is 

Missing/Invalid

Container Number 

Missing. If container 

is identified, there 

must be a container 

number. If there is no 

container, the code 

must be blank.