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ADC 125 

Attachment

ATTACHMENT TO APPROVED DLMS CHANGE (ADC) 125 

DLA Unique Change to Logistics Reassignment (LR) Transfer/Decapitalization to Add Price 

Type Indicator to MILSTRAP DEE/DEF and to Add Contract Unit Price to DS 846D, and 

Administrative DS 846D Changes (Supply/Finance Staffed by PDC 125)

1. ORIGINATOR:

 a. Service/Agency: Defense Logistics Agency (DLA) 

 b. Originator: Mrs. Mary Day, HQ DLA, Distribution and Reutilization Policy, Distribution 

Management Division, Materiel Accountability and Distribution Policy Branch (J-3731)

 c. Subject Matter Expert: Ms. Lora Conrad, HQ DLA, Supply Management Division, Planning 

Branch (J-3322)

2. FUNCTIONAL AREA: Supply and Finance

3. REQUESTED CHANGE:

 a. Title: DLA Unique Change to Logistics Reassignment (LR) Transfer/Decapitalization to Add 

Price Type Indicator to MILSTRAP DEE/DEF and to Add Contract Unit Price to DS 846D, and 

Administrative DS 846D Changes (Supply) 

 b. Description of Change: This change revises DS 846D and MILSTRAP DEE/DEF to support 

Intra-DLA functionality requiring use of the contract unit price; and makes administrative changes to 

DS 846D for corrections and for consistency with other DS. 

Description of 846D change necessary to support the DLA unique requirement: 

(1) Supports an intra-DLA change to add a DLA Standard Automated Materiel Management 

System (SAMMS) LR Price Type Indicator to MILSTRAP Document Identifier (DI) Code DEF to 

identify when the price cited in DI Code DEF is a contract unit price; and to add a “contract unit price” 

qualifier to DS 846D, for use by DLA Business System Modernization (BSM). Per DLA, the price 

type indicator and use of the contract unit price only applies to selected post-Effective Transfer Date 

(ETD) DEF transactions submitted to the Gaining Item Manager (GIM) Routing Identifier (RI) Code for 

BSM (BSM = RI Code ‘SMS’), and coming from a SAMMS Losing Inventory Manager (LIM) 

(SAMMS = RI Code ‘S9_’). A SAMMS DEF to BSM, when associated with a contract receipt, will 

include LR Price Type Indicator “A” (constant) in rp 73 to indicate that the transaction contains a 

“contract purchase price” in rp 74-80. Those DEF transactions not associated with a contract receipt 

shall not include the indicator and rp 73 will be blank. DLA requires the contract unit price to properly 
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update the BSM moving average cost valuation. Currently, DLA SAMMS communicates this 

indicator in record position (rp) 73 of a SAMMS-initiated DI Code DEF. Under MILS, an indicator is 

required due to the 80 rp constraints which only provide for entry of a price in rp 74-80. Under 

DLMS, a qualifier can be added to the pricing information segment (DS 846D 2/CTP/110) to identify 

the contract unit price.

(2) MILSTRAP requires that rp 73 of DI Code DEE/DEF be blank. Accordingly this change 

documents a previously unauthorized DLA SAMMS deviation to use DEE/DEF rp 73 for an LR Price 

Type Indicator. Further, MILSTRAP DI Code DEE/DEF rp 74-80 reflects the unit price “in effect for 

valuing the inventory.” The DLA procedural guidance indicates that use of the DLA LR price type 

indicator allows rp 74-80 to be the contract unit price. A “contract unit price” is being added to DS 

846D for intra-DLA use to accommodate translation from the MILSTRAP DEF with LR Price Type 

Indicator A.

(3) This change accommodates an intra-DLA unique requirement, and no change to 

other Component legacy systems is desired or intended, however, recommend the 

Components evaluate whether similar functionality to provide for “contract unit price” in DS 

846D is needed in their modernized systems. If this functionality is desired, please identify 

the requirement to DLMSO. 

c. Procedures for DLA-Unique Change:

(1) Revise DOD 4000.25-2-M, MILSTRAP, Appendix 3.11, DEE/DEF, Logistics 

Transfer/Decapitalization, to add footnote 3 to record position 73:

AP 3.11 Logistics Transfer/Decapitalization

FIELD LEGEND RP ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DI Code DEE or DEF, as appropriate.

Routing Identifier (TO) 4-6 Enter RI code of the ICP to which this transaction is being forwarded.

Blank 7 Leave blank.

Stock or Part Number 8-22 Enter stock or part number of item being transferred.

Unit of Issue 23-24 Enter UI of item.

Quantity (Transfer/ 

Decapitalization)

25-29 Enter quantity being transferred/decapitalized, preceding significant digits 

with zeros. 1 / 2

Document Number 30-43 Enter current document number of the losing ICP using consecutive numbers 

for each different inventory record control balance.

 

1

See Appendix AP3 - Formats Introduction, Paragraph AP3.3.1.

2

See Appendix AP3 - Formats Introduction, Paragraph AP3.3.2. 
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ADC 125 

Attachment

FIELD LEGEND RP ENTRY AND INSTRUCTIONS

Suffix 44 Enter consecutive suffix code (beginning with the letter A in the initial 

transaction) when quantity for inventory control record balance exceeds 

99,999.

Routing Identifier (Losing) 45-47 Enter RI code of the losing ICP.

Blank 48-53 Leave blank.

Distribution 54-56 Enter distribution code if stocks are segregated and maintained by codes 

reflected in the distribution field; otherwise, leave blank.

Multiuse 57-61 For intra-Component use, enter data prescribed by Component. For interComponent use, leave blank.

Day of Year (Effective) 62-64 Enter the effective day (ordinal day of the calendar year) of the logistic 

transfer or decapitalization.

Ownership/Purpose 65 To be used by gaining ICP.

Supply Condition 66 To be used by gaining ICP.

RI (Storage Activity) 67-69 Enter RI code of the storage activity at which item is stored.

Ownership/Purpose 70 Enter appropriate ownership/purpose code of the balance being transferred/ 

decapitalized.

Supply Condition 71 Enter supply condition code of the balance being transferred/decapitalized.

Multiuse 72 For intra-Component use, enter data prescribed by the Component. For 

inter-Component use, leave blank.

Blank 73 Leave blank. 3/

Unit Price 74-80 Enter unit price in effect for valuing the inventory. (For transfers within a 

Component, this field may be left blank.)

3/ For intra-DLA use only, enter the intra-DLA logistics reassignment price type indicator when 

applicable, otherwise leave blank.

(2) Revise DLMS DS 846D in accordance with the following table. The DLA unique 

change is identified at row 7, all other changes are administrative:

 

Item # Location Revision Reason Federal IC 
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1. DLMS 

Introductory 

Notes

Revise DLMS note 1 to add sentences at 

the end as follows: 

DLMS Note 1. Losing Item Managers 

(LIMs) use this transaction set to provide 

the Gaining Item Manager (GIM) with 

Logistics Reassignment (LR)

transfer and decapitalization quantities. 

GIMs use this transaction set to inquire 

for LR transfer and decapitalization data 

when none was received. This transaction 

encompasses functionality of MILSTRAP 

Document Identifier (DI) Codes DEE/DEF 

and DI Code DLA. 

Administrative change No impact

2. DLMS 

Introductory 

Notes

Add to DLMS note 6:

- PDC 125, DLA Unique Change to 

MILSTRAP DEE/DEF and DLMS 

Supplement (DS) 846D, Logistics 

Transfer/Decapitalization

- ADC 45, Use of Both Ownership Code and 

Purpose Code in DLMS for Ammunition

Identifies DLMS Changes 

included in DLMS Supplement.

No impact

3. 1/N101/080 Change Federal note to the following:

“Use any code.”

DLMS Supplement

authorizes specific

qualifiers.

Revision 

required 

4. 2/LIN02/010 Delete the following qualifiers w/ notes

F4 Series Identifier

MG Manufacturer's Part Number

MN Model Number

SN Serial Number

Administrative correction. 

Qualifiers were inadvertently 

added to DS 846D. Logistics 

Reassignment transactions 

provide for use of NSN. 

No impact 

5. 2/CPT/110 Change Federal note to the following:

“Use any code.”

DLMS Supplement

authorizes specific

qualifiers.

Revision 

required 

6. 2/CPT/110 Add CP202 DLMS note:

For DLMS, only the following codes are 

authorized:

DLMS Supplement

authorizes specific

qualifiers

No impact.

7. 2/CPT02/110 Add a new qualifier CON with DLMS No impact.
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Attachment

Authorizes use of contract unit price to 

accommodate a DLA requirement to pass the 

contract unit price for intr-DLA LRs.

DLA uses a Logistics Reassignment Price 

Type Indicator in the SAMMS DEF for intraDLA LR, According to the DLA guidance at 

the enclosure at the end of the DRAFT PDC, 

the indicator is used by BSM to convey the 

type of price contained in positions 74-80.

For assets moved to BSM due to contractual 

receipts, BSM requires the contract unit price 

in the DEF and 846D to properly compute the 

Moving Average Cost inventory valuation.

The price as currently identified in MILSTRAP 

DEE/DEF is “unit price in effect for valuing the 

inventory”.

8. 2/REF01/140 Change Federal note to the following:

“Use any code.”

DLMS Supplement

authorizes specific

qualifiers.

Revision 

required 

9. 2/LQ01/270 Change Federal note to the following:

“Use any code.”

DLMS Supplement

authorizes specific

qualifiers.

Revision 

required 

10. 2/LQ01/270 Delete code AL- ‘Special Requirements 

Code’ which is used to identify the 

precedence, special handling, and 

processing requirements.

Administrative correction. Code 

AL was inadvertently added to 

DS 846D. 

Under DLSS this information 

was carried in the required 

delivery date field, which does 

not apply to this transaction.

No impact

11. 2/LQ01/376 Change Federal note to the following:

“Use any code.”

DLMS Supplement

authorizes specific

qualifiers.

Revision 

required 

12. 2/LQ01/376 Revise DLMS note 1 and 2 as follows 

(change in bold italics):

DLMS note 1. Use either code 99 or A1 

(but not both), except for ammunition 

where both codes may be used. (Use of 

both codes for ammunition is a DLMS 

enhancement (see introductory DLMS 

note 4a)

2. For DLMS use, only the following 

codes are authorized. (Use of both codes 

for ammunition is a DLMS enhancement 

(see introductory DLMS note 4a)

Administrative change to fix 

notes

No impact

13. 2/N101/450 Change Federal note to the following:

“Use any code.”

DLMS Supplement

authorizes specific

qualifiers.

Revision 

required 
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 d. Alternatives: None identified.

4. REASON FOR CHANGE: 

 a. This change documents in MILSTRAP an unauthorized DLA deviation from DI Code 

DEE/DEF transaction, rp 73 (blank field). This change supports intra-DLA (SAMMS and BSM) 

requirement for use of contract unit price in select DEF transactions. A DLA LR Price Type Indicator 

‘A’ in DI Code DEF identifies the type of unit price used in the transaction is ‘contract unit price’. A 

corresponding “contract unit price” qualifier is also being added to DS 846D. DLA guidance for use of 

the indicator in DI Code DEF is at the enclosure. DLA requires this change for immediate 

implementation in BSM release R2.0, scheduled to go live July, 2004. The change to MILSTRAP will 

ensure that DAASC can translate SAMMS DEE/DEF, rp 73 with code A, to DS 846D contract unit 

price for use by BSM. 

 b. This change also makes administrative revisions to DS 846D for corrections and for consistency 

with other DSs.

5. ADVANTAGES and DISADVANTAGES:

 a. Advantages: The DLA unique change will facilitate DLA BSM release 2.0 implementation, 

establish a record of previously undocumented, unauthorized intra-DLA use of DI Code DEE/DEF 

blank field, and ensure the DAASC map provides for translation to a contract unit price in DS 846D 

when the LR price type indicator is present in intra-DLA DI Code DEE/DEF transactions. 

 b. Disadvantages: None known 

6. IMPACT: 

• MILSTRAP, Appendix AP3.11, DI Code DEE/DEF to footnote rp 73 to acknowledge IntraDLA use of LR Price Type Indicator.

• DLMS (DS 846D), 2/CTP02/110, to add qualifier CON-Contract Price.

• DAASC mapping for MILSTRAP DI Code DEE/DEF when rp 73 = code ‘A’, to DS 846D, 

CTP segment, CTP02 code CON “contract unit price” rather than code STA “unit price in 

effect for valuing the inventory”. 
DLAM 4140.2 

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ADC 125

Enclosure

ENCLOSURE TO ADC 125

 APPENDIX B-1

 LOGISTICS TRANSFER/DECAPITALIZATION DOCUMENT

1. This document is developed by losing DSC/Service and transmitted to 

the gaining DSC. Upon receipt, the input is validated, corrected, or 

rejected. Valid documents are converted to DIC D8F transactions and the 

NIR and LR Gain Files are updated accordingly.

2. The following are the fields in the document:

FIELD FIELD

LEGEND POSITIONS EXPLANATION/INSTRUCTIONS

Document Identifier Code 1-3 Enter DIC DEE/DEF.

Routing Identifier Code (To) 4-6 Enter code identifying

 the DSC/ICP to which the

 document is being

 forwarded.

Blank 7 Leave blank.

National Stock Number 8-20 Enter NSN of item being 

 transferred.

Blank 21-22 Leave blank.

Unit of Issue 23-24 Enter UI of the item.

Quantity 25-29 *Enter quantity being 

 transferred, preceding

 significant digits with

 zeros.

Document Number 30-43 Enter codes as follows:

 (30-35) Enter activity address of 

 the losing DSC/ICP.

 (36-39) Enter numerical date of 

 assignment of the serial 

 number.

 (40-43) Enter consecutive serial 

 number for each different 

 inventory control record 

 balance.
DLAM 4140.2

VOL II, PART 3

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ADC 125

Enclosure

FIELD FIELD

LEGEND POSITIONS EXPLANATION/INSTRUCTIONS

Suffix Code 44 Enter consecutive code 

 beginning with A in

 initial transaction)

 when quantity for 

 inventory control record 

 balance exceeds 99,999.

Losing ICP 45-47 Enter RIC of losing ICP.

Blank 48-61 Leave blank.

Day 62-64 Enter original numerical 

 effective day on which

 the logistics transfer or

 decapitalization was

 directed.

Blank 65-66 Leave blank.

Routing Identifier 67-69 *Enter code identifying 

 storage activity at which 

 the item is stored.

Ownership/Purpose 70 *Enter purpose code of the 

 balance being trans-

 ferred.

Condition 71 *Enter condition code of

 the balance being trans-

 ferred.

Blank 72 Leave blank.

Price Type Indicator 73 Enter A if price in cc 74-80 is contract 

Unit Price or leave blank if Materiel 

Acquisition Unit Cost

Unit Price 74-80 Enter unit price in

 effect. (See note 5.)

*Zero quantity DIC DEE/DEF will be received if the losing DSC/Service 

had no on hand assets at any site. When this occurs, the Condition 

Code, Ownership/Purpose Code and Storage Activity RIC fields will be 

blank.

NOTE 1: When reversal or cancellation of the original transaction is 
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ADC 125

Enclosure

required, enter overpunch in pos. 25.

NOTE 2: RIC in pos. 45-47 must be other than RIC of processing DSC.

NOTE 3: Valid S9 - RIC is S9, C, E, G, M, S, R, T, or I.

NOTE 4: Valid RICs for gains from other than S9 - RIC is A, B, C, D, F, 

G, M, N, P, Q, R, V, U, or Z in the first position and no blanks in the 

second and third positions.

NOTE 5: STD Unit Price will be the recorded price in effect at time of 

the logistics transfer. For DSC to DSC/Service transfers the Unit Price 

will be the Materiel Acquisition Unit Cost. For Service to DSC transfers the Unit Price will be the Standard Unit Price as recorded by the 

Service. For logistics transfers of assets during post-ETD from a DSC 

to Business Systems Modernization only (RIC of SMS), the unit price in 

positions 74-80 will contain either the contract unit price or the 

Materiel Acquisition Unit Cost (MAUC). Position 73 will indicate which 

type of price is present. If the post-ETD transfer of assets is from a 

contractual receipt, position 73 will contain a value of A indicating a 

contract unit price derived from the Active Contract File. For all 

other post-ETD transfers, position 73 will be blank and the price will 

be the MAUC derived from the National Inventory Record File.