DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

March 21, 2019 

MEMORANDUM FOR SUPPLY AND SUPPLY DISCREPANCY REPORT (SDR) PROCESS 

REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1276

Realignment of Army Total Package Fielding (TPF) Inventory at DLA Distribution 

Locations and Associated Supply Discrepancy Report (SDR) Routing 

(SDR/MILSTRAP/Supply) 

The attached change to DLM 4000.25, Defense Logistics Management 

Standards (DLMS), is approved for implementation. The Enterprise Business Standards 

Office will post the updated DLMS Implementation Convention (IC) to the Web at 

http://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/,

within 10 days from the above date. 

Addressees may direct questions to Mr. Rafael Gonzalez, Mr. Ben Breen, at email: 

EBSO.SDR@dla.mil or EBSO.Supply@dla.mil. All others must contact their Component 

designated Supply PRC representative or SDR PRC representative available at: 

https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

HEIDI M. DAVEREDE

Director 

Enterprise Business Standards Office

Attachment

As stated

cc: ODASD (Logistics) 
Attachment, ADC 1276

Page 1

Attachment to ADC 1276

Realignment of Army Total Package Fielding (TPF) Inventory at DLA 

Distribution Locations and Associated Supply Discrepancy Report 

(SDR) Routing

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: James Weiner, DLA Logistics Operations, james.c.weiner@dla.mil, 

(717) 770-4472

b. Functional POC: Yolanda K. Johnson, Army Executive Agent, (586) 282-3127, 

yolanda.k.johnson2.civ@mail.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Inventory Accountability

b. Primary/Secondary Functional Process: Supply Discrepancy Reporting

3. REFERENCES:

a. Department of the Army Pamphlet 700-142, Instructions for Type Classification Materiel 

Release, Fielding And Transfer, dated 1 July 2014

b. DLM 4000.25, DLMS, Volume 2, Supply, Chapter 17, Supply Discrepancy Reporting, 

C17.3.10.2.1.1.1. Army Managed Items (AMI) and Non-Army Managed Items (NAMI) Shipments. 

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change documents ownership and routing changes 

pertaining to Army Life Cycle Management Command/Program Manager (LCMC/PM) and 

LCMC/Army Working Capital (AWCF) materiel stored in DLA Distribution Centers in support of 

Army TPF. The use of the appropriate owner RIC assigned to the LCMC PM or the LCMC/AWCF

materiel at DLA locations provides the ability to separately report this inventory and eliminates

current use of pseudo (unregistered) routing identifier codes (RICs) for owner identification and 

transaction exchange. This change supports the Army/DLA coordinated agreement to synchronize 

inventory between DLA DSS and Army LMP during FY18. The transition of this inventory to the 

appropriate owner RIC occurred in February 2019. 

b. Background:

(1) TPF is Army’s standard materiel fielding process designed to provide Army 

materiel to using units as a coordinated package of end items, support items, and technical 

documentation. The Department of the Army Pamphlet 700-142 (Reference 3.a.) describes this 

process. 
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(2) Currently, DLA and Army PMs use a group of pseudo RICs (meaning codes not 

registered within the DOD Activity Address Directory (DODAAD) or Army Logistics Support 

Activity (LOGSA)) to represent the materiel owner for transaction routing and for inventory records 

in DSS. The outcome has caused inventories between DLA and Army to be out of balance. SDR

transactions fail to process via Defense Automatic Addressing System (DAAS)/DOD WebSDR 

causing additional workload to manually communicate discrepancies and coordinate resolution. 

DLA and Army need to correct and synchronize inventory balances to comply with materiel 

accountability existence and completion (E&C) requirements under Financial Improvement and 

Audit Readiness (FIAR). DLA and the Army originally developed, discussed, and evaluated three 

courses of action. During the Synchronization Workshop at DLA Distribution, New Cumberland, 

Pennsylvania, May 3-5, 2017, the Army Materiel Command (AMC) aligned existing LCMC/PM 

TPF stockowner RICs with valid RICs/communications routing identifiers (COMMRIs), to separate 

LCMC/PM from AWCF inventory. The participants selected the COA for realignment using 

appropriate RICs over other approaches for inventory reconciliation based upon ownership/purpose 

(O/P) code and project code. Each pseudo TPF RIC has a unique project code; however, project 

codes would not work for alignment because DSS does not support use of project codes in 

inventory transactions at this time. (Although DSS will not use project codes in DLMS 947I 

inventory transactions (legacy DICs D8/D9/DAC/DAD functionality), the risk to proper alignment 

is minimal as the receipt includes the PM project code. Also, most PM’s do not field the same 

national stock numbers (NSNs), thus allowing the gains/losses to be attributed to the proper PM in 

LMP.)

(3) In response to the initial staffing of this PDC the Army supply PRC 

representatives initially non-concurred to the PDC as written and stated they would internally 

coordinate within the Army and resubmit the PDC. However, after numerous follow-ups and 

requests for status with no substantial response indicating the Army would resubmit the PDC the 

PDC was never officially resubmitted. Subsequently EBSO was informed this material was 

transitioning to the RICs identified in this change the weekend of February 23, 2019. Therefore, 

this ADC serves as documentation to record the transition of this material to these RICs and update 

DLMS manual chapter 17 for SDR routing which both have already occurred. 

c. Approved Change in Detail: Green highlighting identifies substantive revisions 

subsequent to staffing.

(1) DLA and Army will transition all materiel stored at DLA Distribution Centers 

under a pseudo TPF RIC into a valid Army RIC. DLA Distribution will prepare DLMS 947I 

Inventory Adjustment (Gain and Loss) transactions to realign Army inventory under the proper 

owner account per agreement with the Army. 

Staffing Note: This is a nonstandard use of inventory adjustment transactions for this change only, 

and Army and DLA must not perpetuate it for other uses. The DLMS/MILSTRAP standard 

approach for ownership change, such as changing from one owner RIC to a different owner RIC, 

requires that the Components “process appropriate issue and receipt transactions to make the 

necessary accounting actions.”
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(a) DLA Distribution will realign PM Owned stock using the following PEO

RICs which were provided to EBSO via an email dated February 21st , 2019 from Mr. Jim Weiner:

PEO RIC PEO DoDAAC Organization(s)

AER W50CN2 Enterprise Information Systems (EIS)

AEL W50BN3 PEO Missiles and Space (M&S)

AFK W50GVU PEO Ammunition (AMMO)

AEV W50DTH PEO Command Control Communications Tactical (C3T)

AF8 W50G3U PEO Ground Combat Systems (GCS)

AEU W50DTU PEO Intelligence Electronic Warfare &Sensors (IEWS)

AEW W50EDL Aviation (AVN)

AFL W50GVV PEO Chemical & Biological Defense (CBD)

AF9 W50G4L PEO Combat Support & Combat Service Support 

(CS&CSS)

AFC W50GB0 PEO Soldier

BAM W81MM5 PEO Simulation, Training & Instrumentation (STRI)

(2) DAAS will update DOD WebSDR to recognize and process new PEO RICs 

under Army business rules and transmit SDR transactions directed to the listed PEO RICs to Army 

LMP.

Staffing Note: This has already occurred per DAAS work order WO0000001312804. 

d. Revisions to DLM 4000.25 Manuals: Revise DLM 4000.25, Volume 2, Chapter 17, 

Supply Discrepancy Reporting, as shown:

C17.3.10.2.1.1.1. Army Managed Items (AMI) and Non-Army 

Managed Items (NAMI) Shipments. Initial action will be directed to the source of supply (SoS). 

Valid Army action activity/source of supply RICs are AKZ, A12, A35, AJ2, AP5, B14, B16, B17, 

B64, and B69. Additionally, SDRs may be addressed to the Army Program Managers for total 

package fielding (TPF) using RICs AER, AEL, AFK, AEV, AF8, AEU, AEW, AFL, AF9, AFC, 

and BAM. WebSDR will provide an information copy to the DLA Distribution Center when the 

SDR identifies a DLA shipping activity. DLA Distribution will use information copies for metrics 

and correction of inventory records where applicable; DLA Distribution Centers are not authorized 

to respond to the submitter via SDR reply. Army users are advised not to submit SDRs to single 

stock fund (SSF) site RICs or to Army shipping depot RICs via DoD WebSDR. There are currently 

no WebSDR interfaces to support SSF sites or Army shipping depots. The Army action activity can 

be determined from the shipping documentation (e.g., the RIC in record position 67-69 of the DD 

1348-1A), or as part of a NIIN/NSN or Part Number search in WebFLIS. The FLIS source of 

supply will not apply if the requisition was filled by AJ2. Services ammunition users are advised to 

send SDRs to B14 for ammunition commodity discrepancies. The Army will coordinate these 
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SDRs with the Army ammunition storage depots that manage Army, Service common, and Service 

unique ammunition stock.

e. Proposed Transaction Flow: Standard transaction flow applies for inventory 

adjustments for the realignment. Subsequent to realignment, standard transaction flows apply for 

all applicable logistics transactions to include, but not limited to, receipts, release 

orders/confirmations, and SDRs.

f. Alternatives: None.

5. REASON FOR CHANGE:

a. Army inventory stored under pseudo RICs cannot be properly reported between DSS and 

LMP.

b. Discrepancies in PM (Program Manager) materiel are reported under invalid owner RICs 

causing WebSDR to reject transactions.

c. Inventory records held by the DLA accountable storage activity are out of balance with 

the Army owner records. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change will eliminate DLA and PM use of pseudo (non-registered)

RICs and SDR transactions will not fail due to use of pseudo RICs. This change enables FIAR 

compliance relating to the storage of Army PM owned inventory in DLA warehouses. Once 

implemented, AWCF inventory and Army General Fund inventory will be clearly identifiable and 

reconcilable between DSS and LMP. This change will also reduce the need to use reimbursable 

MIPRs, and enable standard DLA billing practices. DLA and Army will become FIAR compliant 

for TPF stock.

b. Disadvantages: None identified.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: DLA Distribution will perform all realignment of TPF inventory using 

inventory adjustment gain and loss transactions, per agreement made between LTG Williams/LTG 

Pigee/Mr. Godwin in July 2017. Subsequent to realignment, standard logistics procedures will 

apply. The Army and DLA Distribution will coordinate as needed to identify stock numbers and 

quantity for realignment.

8. ADDITIONAL FUNCTIONAL REQUIREMENTS:

a. DSS will use PEO RICs to determine PM owned inventory to ensure DSS correctly 

charges storage costs. 

b. LMP will continue to maintain PM owned inventory by O/P code and project code, but 

the inventory will now carry the PEO RICs as the owner RIC. The Army will change PM owned 

materials at non-DLA Distribution Centers in LMP to also carry the PEO RIC as the owner RIC.
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9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DAAS must update WebSDR 

routing logic based upon this PDC to preclude transaction failure. Estimated date for full 

realignment of inventory is March 2019.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

11. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: None.

c. Automated Information Systems (AIS): Systemic changes are required of the 

Distribution Standard System to allow for Owner Physical segregation, and for the Army LMP 

system to associate the PEO RIC to General Fund Inventory and associated PM Ownership under 

the PEO RIC/Project code receipt and issue transactions.

d. Defense Automatic Addressing System (DAAS): The Army has already established 

the newly assigned PEO RICs in the DoDAAD. DAAS already updated WebSDR logic to 

recognize Army PEO RICs AER, AEL, AFK, AEV, AF8, AEU, AEW, AFL, AF9, AFC, and BAM

as associated with LMP for routing of transactions and for record/report display content.

e. Non-DLM 4000.25 Series Publications: Update internal operating guides as needed.

12. PDC COMMENT RESPONSE TABLE:

Originator Response/Comment Disposition

1. Army Concur as written. Army supply PRC representatives initially nonconcurred to the PDC as written and stated they would internally coordinate 

within the Army and resubmit the PDC. However, after numerous followups and requests for status with no substantial response indicating the Army 

would resubmit the PDC the PDC was never officially resubmitted. 

Subsequently EBSO was informed this material was transitioning to the 

RICs identified in this change the weekend of February 23rd 2019. After 

internal coordination the Army has provided their concurrence to this PDC. 

Noted

2. Navy Concur without Comment Noted.

3. Air Force Concur without Comment Noted.

4. Marine Corps Concur without Comment Noted.

5. DLA Concur without Comment Noted.

6. DAAS This PDC was originally staffed prior to EBSO including DAAS in the 

staffing process. 

Noted.

7. USTRANSCOM Concur without Comment Noted.