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ADC 314 

Attachment 

ATTACHMENT TO ADC 314 

Administrative Update to DLMS, Volume 2, Appendix 5, Instructions for Submission of DoD 

UIT Program Candidates (Supply/UIT) 

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO) 

b. Originator: Ms. Mary Jane Johnson, UIT Committee Chair, MILSTRAP Administrator, 

e-mail: Mary.Jane.Johnson@dla.mil; (703) 767-0677; and, DSN 427-0677. 

2. FUNCTIONAL AREA: Supply/UIT 

3. REQUESTED CHANGE:

a. Title: Administrative Update to DLMS, Volume 2, Appendix 5, Instructions for 

Submission of DoD UIT Program Candidates (Supply/UIT) 

b. Description of Change: This administrative update to DLMS Volume 2, Appendix 5 

corrects erroneous paragraph number references, for DoD 4140.1-R, cited in the Instructions for 

Submission of DoD UIT Program Candidates. 

c. Procedures: Administrative update to DOD 4000.25-M, DLMS, Volume 2, Appendix 5 

as shown in the Enclosure. 

4. REASON FOR CHANGE: Administrative updates necessary to correct erroneous 

paragraph numbers referenced in DLMS Volume 2, Appendix 5 Instructions for Submission of DoD 

UIT Program Candidates. The DoD 4140.1-R section titles referenced in the DLMS appendix are 

correct, but the wrong paragraph numbers are cited. This change is an administrative update to 

identify the correct paragraph numbers for the DoD 4140.1-R sections addressed in the DLMS 

appendix. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Updates the DLMS Volume 2, Appendix 5, Instruction for Submission of 

DoD UIT Program Candidates, to cite the correct paragraph numbers for the DoD 4140.1-R sections 

for “UIT” and “Item Accountability, Control and Stewardship”. 

b. Disadvantages: None. 

6. IMPACT: Modify DOD 4000.25-M, Volume 2, Appendix 5. 

Enclosure
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ADC 314 

Enclosure 

ENCLOSURE to ADC 314 

AP5. APPENDIX 5

INSTRUCTIONS FOR SUBMISSION OF DOD UNIQUE ITEM TRACKING 

(UIT) PROGRAM CANDIDATES

 (Changes are highlighted) 

AP5.1 ORIGINATOR

 AP5.1.1. UITC Representative. Include the name, organization and office symbol, and DSN 

and commercial telephone number, and electronic-mail address. 

 AP5.1.2. DoD Component. Identify the DoD Component submitting the UIT program 

candidate or the joint DoD Component group/committee sponsoring the program candidate. 

 AP5.1.3. Originator. Identify the person who can discuss the concepts, needs, and the 

rationale underlying the UIT program candidate. Include the name, organization and office symbol, 

and DSN and commercial telephone number, and electronic-mail address. 

 AP5.1.4. Program Sponsor. Include the name, organization and office symbol, and DSN and 

commercial telephone number, and electronic-mail address. 

AP5.2. UIT PROGRAM CANDIDATE

 AP5.2.1. Program Name. Enter the full name of the UIT program candidate. Spell out all 

acronyms. 

 AP5.2.2. Program Description. Provide a brief description of the UIT program and its 

applicability to the overall DoD UIT Program. Identify the functional area associated with the UIT 

program candidate, any other program which may be affected by, or have an interest in, and if 

applicable, cite authority documents. Identify any additional data element requirements that may be 

added, revised, or deleted as a result of this program. 

 AP5.2.3 Justification for UIT Requirement. Provide background and support for the UIT 

program candidate. Elaborate on the need for the UIT program candidate in a context that allows 

evaluators to understand the full impact of the program and the impact of not maintaining the status 

quo. Also, provide responses to the following questions: 

 AP5.2.3.1. What value does the UIT candidate program add to the DoD UIT Program? 

 AP5.2.3.2. What potential customers will benefit from the candidate UIT program? 

 AP5.2.3.3. How does the candidate UIT program contribute to the accountability and 

visibility of the asset being tracked? 
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Enclosure 

 AP5.2.3.4. Is the candidate UIT program compliant with sections C5.3 C5.7 (Item 

Accountability, Control and Stewardship) and C6.3 C5.7.3 (Unique Item Tracking) of DoD 4140.1-R, 

DoD Supply Chain Materiel Management Regulation? If yes, at what level and when was compliance 

achieved? If no, is there a plan to become compliant with DoD 4140.1-R, sections C5.3 C5.7 and 

C6.3 C5.7.3? 

 AP5.2.3.5. How many line items (NSN + UIT elements (UII, serial number, part 

number, etc. = line item) are to be tracked? 

 AP5.2.3.6. How many reportable line items and UIT events are to be reported (1 NSN:1 

UII, end article NSN/UII and component NSN/UII, multiple (variable number) reportable 

NSNs/single or multiple UIIs, etc.)? 

 AP5.2.3.7. At what level will the assets be tracked (wholesale, below wholesale, 

contractor facilities, etc.)? 

 AP5.2.3.8. What is the name and location of the AIS where the assets will be reported? 

What standardized transactions will be used to report the assets (DLSS or DLMS etc.)? 

 AP5.2.3.9. In accordance with DoD 4140.1-R, subparagraph C6.3.2.3 C5.7.3.2.3, what 

provisions have been made for use of AIT? 

 AP5.2.3.10. In accordance with Item Unique Identification (IUID) policy, IUID is a system 

of marking items with UIIs that have machine-readable data elements to distinguish an item from all 

other like and unlike items. A data matrix is used for marking. DoD requires IUID for specific 

categories of items. All UIT program items fall under the IUID category of serial managed assets. 

Accordingly, UIT program items require 2D marking in accordance with IUID policy. IUID policy and 

specific IUID guidance are available at http://www.acq.osd.mil/dpap/UID. For specific guidance on 

marking DoD property for IUID, refer to MIL-STD-130M (or most current version). For items that are 

not currently in compliance with IUID marking policy, provide medium in use and placement of UIT 

identification. 

 AP5.2.3.11. Identify any special processing requirements. For example, for Navy Depot 

Level Reparables, Navy indicated they did not want the DLA distribution depots to open the 

containers to verify UII information. Such requirements should be identified and explained, as part 

of the program submission process. Also, identify the following: 

 AP5.2.3.11.1. Physical handling (e.g., whether or not to sight verify (open 

containers, etc.). 

 AP5.2.3.11.2. Proposed types of UIT events to be reported (e.g., receipt, shipment, 

demilitarization, reconciliation, gain/loss, etc.).