IN REPLY 

REFER TO 

DEFENSE l-OGISTICS AGENCY 

HEADQUARTERS 

8725JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060·6221 

August 29, 2012 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Addendum 93A to Approved Defense Logistics Management System 

(DLMS) Change (ADC) 93, Inclusion of Status Code BP in Cancellation 

Procedures (Supply/MILSTRIP) 

The attached administrative change toDI:;M 4000;25-l;MilitaryStandard Requisitioning and 

Issue Procedures (MILS TRIP) and DLM 4000.25, Defense Logistics Management System 

(DLMS) is approved for staggered implementation. 

Addressees may direct questions to either Ms. Ellen Hilert, DOD MILSTRIP Administrator, 

703-767-0676; DSN 427-0676; or e-mail: Ellen.Hilert@dla.mil, or Ms. Heidi Daverede, DOD 

MILSTRIP Alternate, 703-767-5111; DSN 427-5111; ore-mail: Heidi.Daverede@dla.mil. Others 

must contact their Component designated representative. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

a?~~--)- Director 

DLA Logistics Management 

Standards Office 

Federal Recycling Program 0 Printed on Recycled Paper 
Page 1 Attachment, ADC 93A to ADC 93 

Approved Addendum 93A to ADC 93

Inclusion of Status Code BP in Cancellation Procedures

(Supply/MILSTRIP)

1. ORIGINATING SERVICE/AGENCY: DLA Logistics Management Standards Office, 703-

767-0676

2. FUNCTIONAL AREA: 

3. REFERENCE: Approved Defense Logistics Management System (DLMS) Change (ADC) 

93, Inclusion of Status Code BP in Materiel Obligation Validation Procedures, March 17, 2003.

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change corrects documented procedures for source of 

supply processing of single line requisition cancellation requests to check for Status Code BP. 

This approved change corrects an administrative oversight and allows for staggered implementation if Components do not currently look for Status Code BP on cancellations.

b. Background. Status Code BP was developed for use with extended (or deferred) required delivery date (RDD) procedures (Codes X and S) subsequent to the documentation for 

Materiel Obligation Validation (MOV) procedures. ADC 93 (see Reference) updated the status 

codes applicable to MOV to include Status Code BP. Status Code BP applicability to single line 

cancellation procedures was overlooked at that time. This administrative change is required to 

correct the oversight and integrate backorders in deferred status during cancellation process. A 

summary of key codes is provided below. 

MILSTRIP Status Code BP: Requisition has been deferred per customer 

instructions. The Estimated Shipping Date is in rp 70-73.

Extended RDD Code X: Customer enters number of months in rp 63-64 

preceded by an X in rp 62. The use of extended Required Delivery Date 

Code X does not preclude earlier delivery if materiel is available; however, 

sources of supply deferring support provide BP status.

Extended RDD Code S: Customer enters number of months in rp 63-64 

preceded by an S in rp 62. The use of extended RDD Code S indicates the 

customer’s desire that materiel not be released prior to 50 days before expiration of the extended RDD. The source of supply will not ship earlier even 

if materiel is available.
Page 2 Attachment, ADC 93A to ADC 93 

c. Revisions to DLM 4000.25 Manuals: Changes to the DLM manuals are identified by 

red, bold italics type.

(1) DLM 4000.25-1, MILSTRIP Chapter 3 

“C3.28. SOURCE OF SUPPLY PROCESSING OF SINGLE LINE CANCELLATION 

REQUESTS

C3.28.1. DICs AC1, AC2, and AC3 cancellation requests (Appendix AP3.7) shall be 

processed under Subparagraph C3.1.2., including distribution of initial status, as follows:

C3.28.1.1. First, against backorders in the following order of assigned Status Codes: 

BB, BC, BD, BP1, BZ, and BV.”

(2) DLM 4000.25, DLMS Manual, Volume 2, Chapter 4 

“C4.7.27. Source of Supply Processing of Single Line-Item Cancellation Requests. Process 

cancellation requests DLMS 869C, as follows:

C4.7.27.1. First, against backorders in the following order of assigned Status Codes: BB, 

BC, BD, BP2, BZ, and BV.” 

d. Proposed Transaction Flows: No changes to transaction flow are required.

e. Alternatives: None identified. 

5. REASON FOR CHANGE: This change corrects the administrative oversight to document 

the use of Status Code BP in regular cancellation request processing by the source of supply. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Corrects documented procedures for requisition cancellations to have 

source of supply check for Status Code BP.

b. Disadvantages: None identified. 

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Effective upon approval; 

authorized for staggered implementation.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

 1 Staggered implementation authorized. Refer to ADC 93A. 2 Staggered implementation authorized. Refer to ADC 93A.
Page 3 Attachment, ADC 93A to ADC 93 

9. IMPACT:

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None 

c. Automated Information System: Component automated information systems may 

require modification to incorporate Status Code BP into source of supply processing for single 

line cancellation requests. 

d. DLA Transaction Services: N/A.

e. Non-DLA Logistics Management Standards Publications: Components should 

update their internal procedures to reflect this change.