SUSTAINMENT 

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 

3500 DEFENSE PENTAGON 

WASHINGTON, DC 20301-3500 

 

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT PROCESS REVIEW

COMMITTEE

 

SUBJECT: Approved Defense Logistics Management Standards Change 1374A, Addendum to 

Approved Defense Logistics Management Standards Change 1374 Allowable 

Updates to Supply Discrepancy Report Corrections and Invalid Action Code 

Changes

The attached Approved Defense Logistics Management Standards Change (ADC), as 

outlined in the attachment, is approved for implementation.

Addressees may direct questions to the Defense Enterprise Data Standards Office DoD 

Discrepancy/Deficiency Administrator, Mr. Ben Breen, at e-mail: Benjamin.Breen@dla.mil. All 

others must contact their Component designated Supply PRC representative or SDR PRC 

representative available at: https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

METHOD.LEIGH Digitally signed by METHOD.LEIGH.E.1098529302

.E.1098529302 Date: 2021.09.17 12:22:22 -04'00'

Leigh E. Method, SES

Deputy Assistant Secretary of Defense 

for Logistics

Attachment: 

As stated

cc: 

OUSD(C) 

DLA J6DS
Attachment, ADC 1374A

Page 1

ADC 1374A

Addendum to ADC 1374 Allowable Updates to SDR Corrections and 

Invalid Action Code Updates

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Ben Breen, DoD

Discrepancy/Deficiency Administrator; e-mail: Benjamin.Breen@dla.mil.

2. REFERENCES:

a. DLM 4000.25, Volume 2, Chapter 17, Supply Discrepancy Reporting and Appendix 

7.28, Supply Discrepancy Report Relevant Data Elements

b. ADC 1374, Allowable Updates to SDR Corrections, June 11, 2021

c. ADC 452A, Additional Criteria for DoD WebSDR Automated Supply Discrepancy 

Report (SDR) Rejection Capability, October 9, 2012

d. ADC 1044, Enhanced Interim Supply Discrepancy Report (SDR) Reply Capability, 

Status Update, and Completion Notification (Supply/SDR), January 22, 2013

e. ADC 1044A, Clarification of Business Rules Associated with Supply Discrepancy 

Report (SDR) Replies for Status Update and Completion Notification, September 9, 2014

f. ADC 1127, Enhanced SDR Guidance for Foreign Military Sales (FMS), SDR Time 

Standards for Controlled Inventory Items, SDR Forwarding after Logistics Reassignment (LR), 

Packaging SDRs, and Administrative Updates, October 30, 2014

3. APPROVED CHANGE(S):

a. Brief Overview of Change: This change adds an additional exclusion to make 

Supply Discrepancy Report (SDR) Action Code changes to SDRs via any transaction

submissions invalid across the DoD SDR Exchange. The only exception to this change will be 

by DLA Disposition Services who may make a change to the action code using the Correction

(Beginning Segment BNR01 = CO) to process the systemic closure of an SDR in the DLA 

Distribution Supply System (DSS).

b. Background:

(1) Currently, DLM 4000.25, Volume 2, Chapter 17 (Reference 2.a) has limited 

business rules in place applicable to the SDR Correction functionality. ADC 1374 (reference 

2.b) amended the business rules by only allowing the following data fields to be 

changed/updated by a SDR Correction:

(a) narrative comments, to include the International Logistics Control 

Office (ILCO) comments section, 

(b) the repackaging corrective action cost, 
Attachment, ADC 1374A

Page 2

(c) quantity, 

(d) an uploaded attachment, and 

(e) the supply condition code. An SDR Correction must be sent when the 

distribution center receives reply code 608 to reclassify materiel. The Correction may be sent 

either before, or after the distribution center transmits a Status Update (SU) with Reply Code 

320 Reclassification of materiel complete. (Use only with status update.)

(f) the action code (which may be changed only by a Disposition Service 

Type D, with any subcategory, SDR). 

(2) After staffing ADC 1374 components noticed a new trend where DLA 

Distribution storage activities were changing the action code on a Reconsideration (Transaction 

Set Purpose Code 15). This new scenario was allowing the action code change to occur since 

ADC 1374 only stated that WebSDR would reject action code changes submitted on a 

Correction.

c. Approved Change in Detail: 

(1) This change establishes a systemic, automated DAAS edit/rejection in 

WebSDR. WebSDR will reject any transaction when a user attempts to change the action code 

on an SDR. WebSDR will send the Reply Code 951 when this happens (Reference 2.b.). 

(2) The only exception to this rule is when DLA Disposition Services changes 

the action code on a Document Type Code D SDR using a Correction to process the systemic 

closure of the SDR (Reference 2.b)

d. Revisions to Defense Logistics Manuals: Update DLM Volume 2, Chapter 17,

Supply Discrepancy Reporting as shown in Enclosure 1.

e. Approved Transaction Flow: No change to the existing dataflow

f. Alternatives: None available

4. REASON FOR CHANGE: Minimize programming/translation errors across the DoD SDR 

exchange by preventing the transactions changing the action code on an SDR. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Reduces SDR processing errors system wide.

b. Disadvantages: None

6. ESTIMATED TIMELINE/IMPLEMENTATION TARGET: DAAS will implement this 

change in WebSDR no later than December 31, 2021. 

7. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: While there is no dollar figure associated, there 
Attachment, ADC 1374A

Page 3

will be a reduction in man-hours currently used to correct processing errors when unauthorized

data is passed in the transactions.

8. IMPACT: 

a. New/Changes Data Elements: None

b. Automated Information Systems (AIS): Product Deficiency Reporting and 

Evaluation Program (PDREP), GSA Vision, DLA Distribution Standard System (DSS) and 

Warehouse Management System (WMS), Army Logistics Modernization Program (LMP), Air 

Force Security Assistance and Cooperation (AFSAC), Air Force Wholesale DO35K, Air Force 

Integrated Logistics System Supply (ILS-S) SDR systems should ensure system edits are in place 

to prevent users from changing the action code on SDRs once the SDR has been submitted.

c. Defense Automatic Addressing System (DAAS): Establish edit(s) to reject any 

transaction trying to change the action code on an SDR as stated above.

d. Non-DLM Publications: Components to update their Service-level policy and 

procedures accordingly.
Enclosure 1, ADC 1374A

Page 1

Enclosure 1

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are shown in red bold italics.

Chapter 17, Supply Discrepancy Reporting

Intervening text not shown

C17.3.19. Defense Automatic Addressing System (DAAS) SDR Processing

Intervening text not shown

C17.3.19.1.2.12. WebSDR will reject with Reply Code 951 any transaction 

attempting to change the Action Code on an SDR. The only exception to this is 

DLA Disposition Services Document Type Code D SDRs using a correction to 

change the action code to process the closure of the SDR. 
Enclosure 2, ADC 1374A

Page 1

Enclosure 2

Revise DLMS 842 AW, Standard Supply Discrepancy Report (SDR), Follow-up, 

Correction, Cancellation, & Reconsideration Request Implementation Convention (IC) as 

shown

Changes are identified by bold italics.

Item Location Revision to 4030 842A/W Standard Supply Discrepancy 

Report (SDR), Follow-up, Correction, Cancellation, and

Reconsideration Request

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1374A to DLMS introductory notes:

- ADC 1374A, Addendum to ADC 1374 Allowable Updates to 

SDR Corrections and Invalid Action Code Updates

To identify DLMS 

changes included in 

IC 

2. 2/BNR01/0200 Revise DLMS Note 2 for Qualifier CO:

CO Corrected

DLMS Notes:

1. Document Number and Suffix may not be modified from the 

original submission. If these were identified in error the SDR must 

be cancelled and resubmitted.

2. Only allowable changes include narrative comments, to 

include the International Logistics Control Office (ILCO)

comments section, update the repackaging corrective action cost, 

quantity, supply condition code, upload an attachment as 

evidential matter, and action code for Disposition Service Type D 

with any subcategory. All other changes must be corrected in a 

new SDR submission. Invalid data changes will be rejected. 

Refer to ADC 1374 and 1374A.

Revises note with 

referenced ADC for 

data changed using 

the SDR correction.