DLMSO August 7, 1998

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Approved DLMS Change 11, Navy Unique Management Coding

(Supply/Finance)(Staffed as Proposed Change 24)

The attachment is published as an approved change to DoD

4000.25-M, Defense Logistics Management System (DLMS), Volumes 1,

2, and 7 based upon concurrence. This change is effective upon

publication of the identified DLMS version 4010 implementation

conventions.

During the Supply Process Review Committee (PRC) 98-2 meeting,

the PRC questioned the Aintra-Navy@ restriction in the IC note and

the applicability of the proposed data elements to all specified

ICs. Subsequent to the meeting, the Navy verified the need for

inclusion of the requested data elements on all the DLMS Supply and

Finance ICs identified on the proposed change. After further

discussion, the Navy provided a revision to the data element notes

(identified in bold italics) to clarify non-Navy processing of the

data elements. The 842D, Material Discrepancies/ Deficiencies, was

added to the list of ICs to improve the mapping within the 842D and

maintain consistency within the DLMS. The 830R, Special Program

Requirements, and the 830W, War Material Requirements, were also

added for consistency.

Addresses are advised not to file this change in the DLMS

manual. This approved change is provided as a planning document

to assist in system program/design efforts which may be necessary

to implement the change.

The DLMSO points of contact are Ms. Ellen Hilert, Supply PRC

Co-Chair, DSN 235-5271, 703-275-5271, or e-mail:

ellen_hilert@hq.dla.mil, Ms. Mary Jane Johnson, Supply PRC CoChair and DoD MILSTRAP System Administrator DSN 235-5266,

703-275-5266, or e-mail: maryjane_johnson@hq.dla.mil, and 

Ms. Vermella Saváge, DoD MILSTRIP System Administrator, DSN 

235-5272, 703-275-5272, or e-mail vermella_savage@hq.dla.mil.

/s/

JAMES A. JOHNSON

Director

Defense Logistics Management

Standards Office

Attachment
2

DISTRIBUTION:

SUPPLY/FINANCE PRC MEMBERS:

USA AMCLG-SM/ATCL SAL

USA NAVSUP 4113A/NAVICP 101.1

USAF AFMC/LGIM

CMC LPS-1/LPP-2

DSAA MEAN AP 

USCG G-SL

NIMA ST D 101

DLA DLSC-LS

GSA FCSI

DAASC DSDC SLS

DSWA FCPNM

FAA AFZ-500

US TRANSCOM TC J3

NSA S711

cc:

ADUSD(L)MDM

 
APPROVED DLMS CHANGE 11 (SUPPLY/FINANCE)

Navy Unique Management Coding

1. Originator:

a. Service/Agency. U.S. Navy, Naval Supply Systems

Command, Code 4113A.

b. Originator

717-790-3436, DSN 430-3436, facsimile 717-790-7045, e-mail: 

APHILIP_R_FISKETT@NAVSUP.NAVY.MIL.@

2. Functional Area: Primary. Supply and Finance.

3. Reference: Naval Inventory Control Point memorandum dated

July 14, 1998, subject: Proposed Dlms Change 24, Navy Unique

Management Coding (enclosed).

4. Requested Change:

a. Title. Navy Unique Management Coding

b. Description of Change. To support legacy system

requirements to adequately process supply transactions, the Navy

will require the use of cognizance (COG) code, special material

identification code (SMIC), material control code (MCC) and the

item management code (IMC). These four codes are defined as

follows:

(1) COG is a two-digit numeric-alpha code found in

record positions 55-56 of DLSS transactions (for intra-Navy) or

the LQ segment using DE 1270 in the (ICs). The COG code

identifies a stock-numbered item with the Integrated Material

Manager (IMM) and also indicates whether the material is managed

in the wholesale or retail accounting system.

 

(2) SMIC is a two-digit alpha or numeric weapon system

code and is contained in record positions 21-22 of DLSS

transactions (for intra-Navy) or the LQ segment using DE 1270 in

the ICs. This code identifies the end item for which a

requirement has been submitted.

(3) MCC is a one-digit alpha code found in Navy unique

transactions: record position 6 of the stock status, record

position 7 and/or record position 61 of the change notice, record

position 73 of the transaction detail, and record position 76 of

the transaction report (for intra-Navy) or the LQ segment using

DE 1270 in the ICs. The MCC is assigned by the inventory manager
to segregate items into more manageable groups (such as, fast,

medium, or slow movers), or to relate to field activities special

reporting and/or control requirements.

(4) IMC is a one-digit character indicating whether an

item of supply shall be subject to integrated management or shall

be retained by the individual Military Services or other DoD

component for their management.

c. Procedures. Navy procedures are provided in publications

identified in the following paragraph.

d. Publications. The COG, SMIC, MCC and IMC are currently

defined in the Navy implementing publications of all Defense

Logistics Standard System (DLSS) transactions; NAVSUP Pub 437,

Supply Procedures Ashore, and the NAVSUP Pub 485, Supply

Procedures Afloat.

4. Reason for Change. COG, SMIC, MCC and IMC are primary data

elements for Navy requisition processing which will be used until

a standard DoD weapon system coding methodology has been

established, and Navy has successfully reprogrammed and the Navy

has performed a successful transition to the new weapons codes.

5. Advantages and Disadvantages: 

a. Advantages. To Navy legacy system requirements based

upon the current operating software program logic. The

transition from the current legacy management data to a standard

weapons system coding structure is a massive cataloging effort

for Navy. This requested change provides a logical interim step

towards a planned transition to a standard weapon system coding

structure and will ensure an uninterrupted flow of the

requisition processing capability within Navy legacy systems.

b. Disadvantages. None known.

6. Impact: 

a. Transaction Set(s). Request code additions to Version

4010 of the following ICs:

140A Small Arms Reporting

180M Material Returns Reporting

511M Requisition Modification

511R Requisition

517G Material Obligation Validation
Attachment 1

Page 3 

517M GFM Validation

527D Due-In

527R Material Receipt Acknowledgment

536L Logistics Reassignment

810L Interfund Invoice

812L Adjustment Request Reply

812R Adjustment Request

824 Rejection

830R Special Program Requirements

830W War Material Requirements

842D Material Discrepancies/Deficiencies

846A Asset Reclassification

846D LRA Transfer-Decapitalization

846F Ammunition Freeze/Unfreeze

846I Asset Status Inquiry & Report

846L Logistics Asset Support

846P Physical Inventory - Transaction History

846R Location Reconciliation

846S LRA Transfer Reply

856N Notice of Availability

856R Shipment Status - Material Returns

856S Shipment Status

867D Demand Reporting

867I Issue

869A Requisition Inquiry and Supply Assistance

869F Requisition Follow Up

870L Special Program Requirement

870N Notice of Availability Reply

870S Supply Status

888A Small Arms Data Change

888I Storage Item Correction

940R Material Release

945A Material Release Advice

947I Inventory Adjustment

b. Segment(s). LQ, Industry Code
Attachment 1

Page 4 

c. Data Element(s). Version 4010 DE 1270 Code List

Qualifier Codes. Add the four codes, listed below, and code

value implementation notes to each of the ICs referenced under

section 6a, above, as follows:

 COG Cognizance Symbol

Use to identify the material cognizance symbol (COG) of

the end item. Indicate NSL for non-stock numbered

listed items. This is a Navy-unique data element

meaningful to Navy only; Non-Navy Components are to

perpetuate without action.

 MCC Material Control Code

Use to identify the Material Control Code (MCC) for

special inventory reporting. Indicate NSL for nonstock numbered listed items. This is a Navy-unique

data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

 SMI Special Material Identification Code

Use to identify the Special Material Identification

Code (SMIC) for an end item. Indicate NSL for nonstock numbered listed items. This is a Navy-unique

data element meaningful to Navy only; Non-Navy

Components are to perpetuate without action.

 IMC Item Management Code

Use to identify the Item Management Code (IMC) for

integrated material management. Indicate NSL for nonstock numbered listed items. This is a Navy-unique data

element meaningful to Navy only; Non-Navy Components

are to perpetuate without action.

d. Publication(s): DoD 4000.25-M, Defense Logistics

Management System Manual, Volumes 1 and 2.
Attachment 2

 

 

 DEPARTMENT OF THE NAVY

 NAVAL INVENTORY CONTROL POINT COM & FTS

(717) 605-7016 

 700 ROBBINS AVENUE 5450 CARLISLE PIKE - PO BOX 2020 DSN & EXT

430-7016

 PHILADELPHIA PA 19111-5098 MECHANICSBURG PA 17055-0788 FAX # 1497

IN REPLY REFER TO:

4000

Ser 101.1/34

JUL 14 1998

From: Commander, Naval Inventory Control Point

To: Director, Defense Logistics Agency, Defense Logistics

Management Systems Office

Subj: PROPOSED DLMS CHANGE 24, NAVY UNIQUE MANAGEMENT CODING

Ref: (a) Defense Logistics Management Standards (DLMS) Supply

Process Review Committee (PRC) Meeting 98-2, June 16-17, 1998

1. During reference (a), the PRC requested the Navy to verify the

need for four standard Navy data elements in the transaction sets

listed in DLMS Change 24. In addition, the PRC requested Navy to

rewrite the data element notes >>Applicable for intra-Navy use=>.

2. The Navy has validated the four data elements; Cognizance (COG)

Code, Special Material Identification Code (SMIC), Material Control

Code (MCC), and Item Management Code (IMC), to be carried on all the

transaction sets listed in DLMS Change 24. These are primary data

elements routinely used in the requisition and issue of Navy supply

items. They are used in concert with the financial and inventory data

that accompanies the transactions contained in DLMS Change 24.

3. The Navy recommends removing the note >=Applicable for intra-Navy

use=> from each of the definitions of the data elements in Change 24,

Section 6(c).

/S/

 DAVID A. PRY

 By direction

Copy to:

Supply PRC Representatives and Attendees