ADC 322 

Attachment 

ATTACHMENT TO ADC 322 

Addition of Local Catalog ID qualifier to Support Requirements for 

Theater Enterprise-Wide Logistics System (TEWLS) Requisitions 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency (DLA)

b. Originator: DLA Order Fulfillment

2. FUNCTIONAL AREA: Primary: Supply/Logistics.

3. REFERENCES: Defense Logistics Agency and Theater Enterprise Wide Logistics System 

(TEWLS) Army Medical Material Agreement (AMMA) Functional Requirements Document. 

4. REQUESTED CHANGE: 

a. Description of Change: This change adds the capability to identify a local catalog ID in 

requisitions and supply status. This will allow AMMA sites to communicate the local catalog ID to 

EBS in requisitions to allow purchase orders to be created for the material that will be receipted into 

inventory via the DLMS 527R. Stock buys are funded with DLA Defense Working Capital Funds 

(DWCF) under the TEWLS/AMMA business model so inventory must be accounted for in DLA 

systems. Note: The DLMS 842 for Supply Discrepancy Report (SDR) processing and field length 

restriction to 30 positions were incorporated in this ADC subsequent to initial staffing.

b. Background: The TEWLS AMMA process will be implemented with Enterprise Business 

Systems (EBS) in FY09. The Army is allowed access to DLA DWCF to purchase items via Defense 

Medical Logistics Standard Support (DMLSS) / Theater Enterprise Wide Logistics System (TEWLS). 

CAGE/Part Number orders will be placed by TEWLS with EBS and will need to be processed as DLA 

buys for stock. As a result, the associated purchase order must be created for the material master that 

will be receipted into inventory rather than the “generic” material that is currently populated on 

customer direct part number purchase orders today. Once the purchase order is set up correctly for the 

catalog ID in EBS, the receipt will be sent from TEWLS using the existing DLMS 527R which 

currently accommodates the local catalog ID with qualifier “A3”. EBS will be able to match the 

purchase order material with the receipt and post goods receipt into stock to accurately account for 

inventory.

 c. Procedures. Revise DS 511R, Requisition, is required for near-term use as shown in the table 

below. Modify the 511M, Requisition Modification, 869F, Requisition Follow-up, 842A/W, SDR 

Report, and 842A/R, SDR Reply for consistency and future use. 
ADC 322 

Att 

Item 

# 

Location DS 511R 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 322 to DLMS Introductory note 5: 

- ADC 322, Addition of Local Catalog ID qualifier to Support 

Requirements for Theater Enterprise-Wide Logistics System 

(TEWLS) Requisitions (Supply) 

Identifies DLMS 

Changes included in the 

DLMS Supplement 

2. 2/PO112 /030 

(open PO113) 

Open Data Element PO112 and add qualifier and note: 

A3 Locally Assigned Control Number 

DLMS note: 

1. Defense Medical Logistics Standard Support 

(DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) 

use to cite their Local Catalog Identification for subsequent use 

as the stock number applicable to receipt and inventory 

processing. Must be used with the manufacturer’s part number 

and associated CAGE cited above. 

2. DLMS enhancement; see introductory DLMS Note 3a. Refer 

to ADC 322. 

3. Under DLMS, field length is restricted to a maximum of 30 

positions. 

Supports functionality for 

passing local catalog IDs 

from Army Medical 

Material Agreement 

(AMMA) sites to DLA 

Item 

# 

Location DS 511M 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 322 to DLMS Introductory note 5: 

- ADC 322, Addition of Local Catalog ID qualifier to Support 

Requirements for Theater Enterprise-Wide Logistics System 

(TEWLS) Requisitions (Supply) 

Identifies DLMS 

Changes included in the 

DLMS Supplement 

2. 2/PO112 /030 

(open PO113) 

Open Data Element PO112 and add qualifier and note: 

A3 Locally Assigned Control Number 

DLMS note: 

1. Defense Medical Logistics Standard Support 

(DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) 

use to cite their Local Catalog Identification for subsequent use 

as the stock number applicable to receipt and inventory 

processing. Must be used with the manufacturer’s part number 

and associated CAGE cited above. 

2. DLMS enhancement; see introductory DLMS Note 3a. Refer 

to ADC 322. 

3. Under DLMS, field length is restricted to a maximum of 30 

positions. 

Supports functionality for 

passing local catalog IDs 

from AMMA sites to 

DLA 

May have wider use in 

other functional areas 
ADC 322 

Att 

Item 

# 

Location DS 869F 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 322 to DLMS Introductory note 5: 

- ADC 322, Addition of Local Catalog ID qualifier to Support 

Requirements for Theater Enterprise-Wide Logistics System 

(TEWLS) Requisitions (Supply) 

Identifies DLMS 

Changes included in the 

DLMS Supplement 

2. 2/REF04-3/105 Add qualifier and note: 

WF Locally Assigned Control Number 

DLMS note: 

1. Defense Medical Logistics Standard Support 

(DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) 

use to cite their Local Catalog Identification for subsequent use 

as the stock number applicable to receipt and inventory 

processing. Must be used with the manufacturer’s part number 

and associated CAGE cited above. 

2. DLMS enhancement; see introductory DLMS Note 4a. Refer 

to ADC 322. 

3. Under DLMS, field length is restricted to a maximum of 30 

positions. 

Supports functionality for 

passing local catalog IDs 

from AMMA sites to 

DLA 

May have wider use in 

other functional areas 

Item 

# 

Location DS 842A/W 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 322 to DLMS Introductory note 5: 

- ADC 322, Addition of Local Catalog ID qualifier to Support 

Requirements for Theater Enterprise-Wide Logistics System 

(TEWLS) Requisitions (Supply) 

Identifies DLMS 

Changes included in the 

DLMS Supplement 

2. 2LIN02/0200 Add qualifier and note: 

A3 Locally Assigned Control Number 

DLMS note: 

1. Defense Medical Logistics Standard Support 

(DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) 

use to cite the Local Catalog Identification. 

2. DLMS enhancement; see introductory DLMS Note 3a. Refer 

to ADC 322. 

3. Under DLMS, field length is restricted to a maximum of 30 

positions. 

Supports functionality for 

passing local catalog IDs 

in SDRs. 

Note will be expanded in 

the future as other users 

of the local catalog ID are 

implemented. 

May have wider use in 

other functional areas 
ADC 322 

Att 

Item 

# 

Location DS 842A/R 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 322 to DLMS Introductory note 4: 

- ADC 322, Addition of Local Catalog ID qualifier to Support 

Requirements for Theater Enterprise-Wide Logistics System 

(TEWLS) Requisitions (Supply) 

Identifies DLMS 

Changes included in the 

DLMS Supplement 

2. 2/LIN02/0200 Add qualifier and note: 

A3 Locally Assigned Control Number 

DLMS note: 

1. Defense Medical Logistics Standard Support 

(DMLSS)/Theater Enterprise-Wide Logistics System (TEWLS) 

use to cite the Local Catalog Identification. 

2. DLMS enhancement; see introductory DLMS Note 3a. Refer 

to ADC 322. 

3. Under DLMS, field length is restricted to a maximum of 30 

positions. 

Supports functionality for 

passing local catalog IDs 

in SDRs. 

May have wider use in 

other functional areas 

d. DAASC Mapping: Update DAASC mapping to allow DS 511R, 511M, 869F, 842A/W and 

842A/R transactions containing the new qualifiers to pass edits and to perpetuate new fields to 

recipient. 

 e. Alternatives: 

 (1) EBS will not be able to support the TEWLS processes using the 511R without this change, 

and will need to consider nonstandard options. 

 (2) Alternative Mapping. 

 (a) Other possible solutions would be to use qualifier “ZZ” or other more appropriate 

qualifiers to designate the AMMA local catalog ID. “A3” is the preference of the EBS team to remain 

consistent with 527R, 867I, 947I, 846R, and 846P. 

 (b) Sequence of Data Elements. DLMSO requested that DLA consider changing the 

sequence of the data elements so that the catalog ID is the primary materiel identification (first pair) 

and the Part Number/Cage is secondary. This might represent better mapping since the later 

transactions (receipt and logistics bill) would be based upon only the catalog ID. If the sequence were 

flipped, the transactions would be in agreement. DLA responded that it would require an EBS ICAN 

change and a TEWLS change because this revision is too far along in testing to make another change. 

Also, if this sequence were to be used, non-TEWLS orders would keep the part number in the PO105 

which would mean DLA would be looking for the part number in two places. 

5. REASON FOR CHANGE: 

 a. EBS requires the local catalog ID qualifier in order to create purchase orders for the correct 

material master to enable accurate obligations and to match the associated receipt from TEWLS. 
ADC 322 

Att 

b. SDR. AMMA discrepancy reports do not currently come to DLA Enterprise Business System 

(EBS) for catalog IDs (they would go from the customer to TEWLS for example) but adding for future 

use is appropriate. In addition, Navy Supply, Storage, and Distribution (SS&D) EBS has similar 

catalog requirement, and it is believed that "A3" would apply there as well. These SDRs will be 

processed by catalog IDs in EBS. As of now, the first Navy SS&D site rollout is early 2011. 

c. Field Length Restriction. Currently, DMLSS allows 32 positions in their system and the field 

in DLA EBS was set up as 32 based upon the DMLSS requirement. However, because the X12 EDI 

field that is used for catalog IDs on the Medical Prime Vendor 850, Purchase Order (2/N902/330) and 

other DLMS transactions which map to the Reference Identification segment (N9 or REF), only allows 

30, the DLMS field length is established at 30 positions. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: EBS and TEWLS will be able to comply with DLMS standards for the AMMA 

process and be able to properly account for DLA owned material.

b. Disadvantages: N/A.

7. SCHEDULED IMPLEMENTATION: DLA EBS will have new mapping available on May 21, 

2009.