*DLM 4000.25, Volume 2, August 03, 2023*

*Change 16*

**AP7.28 APPENDIX 7.28**

**SUPPLY DISCREPANCY REPORT RELEVANT DATA ELEMENTS**

AP7.28.1.  GENERAL

	AP7.28.1.1.  This appendix provides a consolidated reference resource for data elements and their associated code sets applicable to Supply Discrepancy Report (SDR) submissions and responses.  These data elements are applicable in all DoD SDR applications under the DLMS.  The following data elements are included in this appendix.  Within the context of SDR procedures, these data elements may be recognized by abbreviated names as indicated.

· Shipping Packaging and Storage Discrepancy Code.  Also referred to as Discrepancy Code.

· SDR Requested Action Code.  Also referred to as Action Code.

· Discrepancy Status or Disposition (Reply) Code.  Also referred to as Reply Code.

· Discrepancy Report Document Type Code.  Also referred to as SDR Document Type.

· DLA Disposition Services SDR Type Code.  Also referred to as Disposition Services Sub-Type.

AP7.28.2.  SHIPPING AND PACKAGING DISCREPANCY CODES

	AP7.28.2.1.  The following codes are used to provide a description of the discrepant condition.  Multiple codes may be used on a single report.  Customer-prepared SDRs may use up to three discrepancy codes per SDR.  SDRs associated with Distribution Center receipts may identify up to three discrepancy codes per SDR.  Preprinted codes on the face of the SF 364 may be supplemented from this list of codes.  Use of the expanded list of codes is encouraged to clearly identify the discrepant situation, reduce the reliance on narrative descriptions, and facilitate capture of SDR metrics.

AP7.28.3.  SDR REQUESTED ACTION CODES.  The SDR Requested Action Code is used to provide a description of the action requested by the initiator of the SDR.  This data element may be referred to as the SDR Action Code.  This is a two position alphanumeric code.  Only one action code may be used per SDR under DLMS.  Preprinted codes on the face of the SF 364 may be supplemented from this list.

AP7.28.4.  DISCREPANCY STATUS OR DISPOSITION (REPLY) CODES. Action activities use the Discrepancy Status or Disposition (Reply) Codes to codify a response to an SDR.  This data element may be referred to as an SDR Reply Code.  It is a three position numeric code.  Up to three reply codes may be used on a single report to provide complete financial and materiel disposition instructions and provide additional information as needed.  Codes may be used to replace or supplement preprinted information on the reverse side of the SF 364.  System design should accommodate clear text for ease of use and interpretation.

AP7.28.5  DISCREPANCY REPORT DOCUMENT TYPE CODES  

	AP7.28.5.1.  The following codes are used to identify report categories for appropriate automated processing.  Discrepancy Report Document Type Codes and DLA Disposition Services SDR Type Codes are one position alphanumeric codes. 

	AP7.28.5.2.  The Discrepancy Report Document Type Code (DLMS Qualifier D) is used on SDRs to identify the type of discrepancy report and type of shipment involved.  In the context of SDR processing, this data element may be referred to as an SDR Document Type; however, there are many other code values assigned that are not applicable to SDRs.  This data element is mandatory on SDR transactions.

	AP7.28.5.3.  The DLA Disposition Services SDR Type Code (DLMS Qualifier ST) is used as a sub-type code in conjunction with the SDR Document Type to further clarify the shipment scenario.  This data element may be referred to as an SDR Sub-Type Code.  This data element is conditional; it is used when applicable.

AP7.28-20	APPENDIX 7.28