DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060.6221 

April 02, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1104, 

Intra-DLA Change for DLA Disposition Services Warehouse Storage Location Update 

Transaction using DLMS 943A Warehouse Service Advice, and Administrative 

Updates (Supply) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management System, is approved for immediate implementation by DLA. The updated DLMS 

implementation convention will be posted to the Defense Logistics Management Standards Office 

Website at www.dla.mil/j-6/dlmso/elibrary/TransFormats/formats.asp within 10 days from the 

above date. 

Addressees may direct questions to Ms. Mary Jane Johnson, (703) 767-0677, DSN 427-0677 or 

email: Mary.Jane.Johnson@dla.mil; or Ms. Ellen Hilert, (703) 767-0676, DSN 427-0676 or email: 

Ellen.Hilert@dla.mil. Others may contact their Component designated Supply PRC representative 

available at: https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: ODASD(SCI) 

Director 

Defense Logistics 

~ Management 

Standards Office 
Attachment ADC 1104

Page 1 of 5

ATTACHMENT TO ADC 1104

Intra-DLA Change for DLA Disposition Services Warehouse Storage 

Location Update Transaction using DLMS 943A Warehouse Service Advice, 

and Administrative Updates (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: DLA Logistics Information Services, LAE, 269-961-5227

b. Functional POC : DLA Disposition Services, J4, 269-961-4261; J5, 269-961-5580

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: Receiving and Storage

3. REFERENCES:

 a. DOD 4160.21-M, Defense Materiel Disposition Manual,

www.dtic.mil/whs/directives/corres/pdf/416021m.pdf

 b. Defense Logistics Manual (DLM), 4000.25, Defense Logistics Management System, 

Volume 2, Supply, www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

4. APPROVED CHANGE: (Changes from PDC 1104 are highlighted)

a. Brief Overview of Change: The warehouse storage location needs to be passed 

from the DLA Disposition Services Field Office (which uses the Distribution Standard System 

(DSS)) to the DLA Disposition Services (which uses the Enterprise Business System (EBS)), and 

then from EBS to Reutilization Transfer Donation Web (RTD Web) via the inventory property 

file when receiving property for receipt-in-place (RIP) Disposal Turn-in Documents (DTID), 

storing certain DTID materiel received on site, and subsequent to a DTID re-warehousing action. 

Inclusion of the specific physical storage location in the RTD Web will facilitate screening of 

materiel by customers prior to requisitioning. This change revises the DLMS 943A Warehouse 

Service Advice transaction to add a warehouse storage location update function for this purpose.

b. Background:

(1) DLA Disposition Services is a worldwide presence within the Department of 

Defense with disposal specialists in 14 foreign countries, two U.S. territories, and 39 states. 

DLA Disposition Services’ mission is the execution of disposition solutions for excess military 

property. The Reutilization Business Integration project replaced the Disposal Automated 

Information System (DAISY) by integrating DLA Disposition Services business processes 

within the DLA enterprise suite of applications, including EBS for materiel management 

functions and DSS for warehousing/distribution functions.
Attachment, ADC 1104

Page 2 of 5

(2) Currently, when property is received at the DLA Disposition Services Field 

Office or when property is receipted in place at the generator's site, the warehouse storage

location data is not passed from DSS to EBS or RTD Web. Under the DLA Disposition Services 

RIP procedures, the generator retains physical custody until final disposition.

(3) When property is identified as having reutilization value, the DTIDs are 

screened in the RTD Web. During this screening process the information displayed for the RTD 

specialist and customers does not include the warehouse storage location within the field offices. 

Therefore, when inspection is required (prior to requisitioning), separate inquiries must be 

obtained from DSS before property inspection can occur. 

(4) Although the location of the DTID is generated on the DSS pick ticket and/or 

workload list, external customers often request detailed information and/or inspection of property 

offered via the RTD Web before submitting the requisition. 

(5) Today, RTD customers arrive at the DLA Disposition Services Field Office 

with a list of property to be viewed prior to requisitioning and field office personnel must 

manually query DSS for each DTID to obtain the warehouse storage location. This methodology 

is time consuming, often resulting in frustrated RTD customers and overall poor customer 

service. 

c. Describe Approved Change in Detail:

(1) This change proposes having the DLA Disposition Services Field Office 

use the DLMS 943A, Warehouse Service Advice transaction, to pass warehouse storage 

location data to DLA Disposition Services. A new DLMS 943A beginning segment 

Transaction Type Code (W0611) would be added for this purpose. The DLA Disposition 

Service Field Office will send the DLMS 943A to DLA Disposition Services to provide 

visibility of the warehouse storage location. The DLA Disposition Services Field Office (DSS)

will automatically provide this data once materiel is stored in definite warehouse storage 

location, when the DTID's Disposition Category Code changes to Reutilization (RU) or Sales

(SL), and when re-warehousing actions occur on those same DTIDs. The warehouse storage 

location data passed to DLA Disposition Services will not otherwise be sustained or 

maintained in EBS.

(2) The process is the same for RIP, where there is no physical receipt at a field 

office facility. At the time of processing a Receipt transaction, the DLMS 943A Warehouse 

Storage Location Update transaction is sent. For RIP, the Warehouse Storage Location Update 

transaction will identify the finite location as alternate property location data. This is

structured as “APLD” plus the location DoDAAC (when available) and up to six characters 

after the DoDAAC further identifying the physical location of the item. Customers must

contact the field office personnel to physically screen the RIP Property. RIP sites do not have 

property area codes assigned.

(3) Standard DLMSO administrative updates are also made to the DLMS 943A IC.
Attachment, ADC 1104

Page 3 of 5

d. Revisions to DLM 4000.25 Manuals: 

(1) Revise DLMS 943A Warehouse Service Advice IC as shown in the enclosure.

(2) Revise DLM 4000.25, Defense Logistics Management System, Volume 2, 

Chapter 16, to add the following new paragraphs:

(a) “C16.6.8.1.1. Warehouse Storage Location Update. The DLA 

Disposition Services Field Office will send the DLMS 943A Warehouse Storage Location 

Update transaction to DLA Disposition Services to provide visibility of the warehouse storage 

location for DTID number and suffix records with a Disposition Category Code RU or SL. 

The Warehouse Storage Location Update transaction will be submitted subsequent to the 

reported 527R Receipt when materiel receipt is stowed in a warehouse storage location or RIP 

site and at the completion of re-warehousing actions for Disposition Category Code RU and 

SL items. For RIP, the transaction identifies the alternate property location data. This is

structured as “APLD” plus the location DoDAAC (when available), and up to six characters 

after the DoDAAC further identifying the physical location of the item. In addition to the 

warehouse location, the Warehouse Storage Location Update will contain the property area 

code assigned based on the type of property stored in the warehouse location (e.g., DEMIL 

required, general property, controlled item, etc.) The property area code is internal to, and 

maintained by, DLA Disposition Services. There will not be a property area code assigned for 

RIP property. DLA Disposition Services will update the RTD Web with the warehouse storage 

location data to facilitate the screening process when the RTD specialist or customers request

visual inspection (prior to requisitioning).”

(b) “C16.6.8.1.2. Incorrect RTD Web Warehouse Location. Due to the 

timing between the RTD Web print out and the customer's visit to the DLA Disposition 

Services Field Office, if materiel is not found in the warehouse location shown on the RTD 

Web print out, field office personnel will query DSS to obtain the current warehouse location

for DTID items to be examined.”

e. Proposed Transaction Flow: Transaction will flow from DLA DSS to EBS and 

then EBS will send the warehouse storage location data to RTD Web.

f. Alternatives: No acceptable alternatives available at this time.

5. REASON FOR CHANGE: This change is requested by DLA Disposition Services in order 

to provide visibility of warehouse storage location data for certain DTIDs marketed to 

customers via RTD Web.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Implementation of this change will meet the business need of the 

DLA Disposition Services and improve customer support by providing RTD Web visibility of 

the warehouse storage location data.
Attachment, ADC 1104

Page 4 of 5

b. Disadvantages: Updating transactions will require DSS and EBS coding changes to 

generate and accommodate the new warehouse storage location data transmitted in the DLMS 

943A transaction, and mapping changes at DLA Transaction Services will also be needed.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: The passing of Warehouse Storage Location data from DSS to EBS is not 

linked to any balance affecting transactions and/or quantitative reconciliation requirements. 

8. ADDITIONAL COMMENTS TO CONSIDER: None.

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Feb 28, 2014

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: DLA reports that there will be a savings of 

approximately $936,000 in annual labor costs.

11. IMPACT:

a. New DLMS Data Elements. None.

b. Changes to DLMS Data Elements: 

(1) Transaction Type Code - A new beginning segment Transaction Type Code 

value 01 is added to the DLMS 943A IC to identify the Warehouse Storage Location Update 

transaction.

(2) Property Area Code - Qualifier JR, Property Component Location, is added 

to the DLMS 943A IC to identify the DLA Disposition Services' Property Area Code. DLA 

Disposition Services has a predefined list of property areas that are determined for a given location,

for the type of property allowed to be stored there. This code is internal and maintained within 

DLA Disposition Services training manuals and within DSS help screens (maximum field length 

of 4 positions). The code corresponds to the type of property stored in the warehouse storage 

locations (e.g., DEMIL required, general property, controlled item, etc.).

(3) Service Performed Code - Two new code values are added for 943A 

segment N9, N901 Qualifier QY Service Performed Code, to indicate the type of Disposition 

Services warehouse service performed, i.e., stow of receipt or re-warehousing action. Also 

clarified which codes are used with which Transaction Type Codes. The two new codes are:

(a) Code L - DLA Disposition Services Field Office uses with the Warehouse 

Storage Location Update transaction to report warehouse storage location data to DLA Disposition 

Services when Disposition Category Code RU/SL DTID receipt is stored in finite warehouse location or 

RIP location.

(b) Code W - DLA Disposition Services Field Office uses with the Warehouse 

Storage Location Update transaction to report warehouse storage location data to DLA Disposition 

Services when re-warehousing actions occur or Disposition Category Code RU/SL DTID receipt is stored 

in finite warehouse location or RIP location.
Attachment, ADC 1104

Page 5 of 5

c. Automated Information Systems (AIS):

(1) DLA EBS and DLA DSS will require coding changes to generate and 

accommodate the additional data elements in this ADC.

(2) No change to DOD Component systems other than DLA.

d. DLA Transaction Services: Update DLMS 943A mapping as needed to reflect the 

additional code values in this ADC.

e. Non-DLM 4000.25 series Publications: N/A

Enclosure
Enclosure, ADC 1104

Page 1 of 4

ENCLOSURE TO ADC 1104

DLMS 943A Change Table

# Location 943A Warehouse Service Advice

Warehouse Storage Location Update transaction

Reason

1. Throughout IC In accordance with new DLMS naming conventions, previous references to “DLMS 

Supplements” have been updated to “DLMS Implementation Conventions”.

DLMSO standard 

administrative 

update being made 

to transactions when 

they are open for 

revision.

2. Introductory 

Notes

Add new Federal introductory note 3, and renumber current 3 and 4:

Federal Note:

3. DLA Disposition Services Field Office uses to provide warehouse storage 

location updates to DLA Disposition Services.

To identify new 

transaction purpose

on cover page.

3. DLMS 

Introductory 

Note

Add ADC 1104 to DLMS Introductory note 4:

- ADC 1104, Intra-DLA Change for DLA Disposition Services Warehouse Storage 

Location Update Transaction using DLMS 943A Warehouse Service Advice, and 

Administrative Updates (Supply).

To identify DLMS 

changes included in 

the DLMS IC

4. 1/ST03/0100 Revise DLMS note:

DLMS Note: Use to indicate this transmission uses the 940S Federal IC and the 

940S DLMS Supplement (DS) DLMS 943A Implementation Convention (IC). 

Enter the ICDS: 004030F943A0AP00.

Administrative 

update to correct the 

transaction number 

in the DLMS note, 

and to change 

“DLMS 

Supplement” to 

“Implementation 

Convention”. 

5. 1/W0611/0200 Add new Transaction Type Code:

01 Location Address Message

DLMS Note: Use to identify a Warehouse Storage Location Update transaction. 

The DLA Disposition Services Field Office uses to provide or update warehouse 

storage location data to DLA Disposition Services when the DTID materiel receipt 

is stowed and/or re-warehousing completed on Disposition Category Code changes 

to Reutilization (RU) or Sales (SL).

To identify new 

transaction purpose

to identify the 

Warehouse Storage 

Location Update 

transaction.

6. 1/N101/0400 Add new DLMS note 2 to existing qualifier SB:

SB Storage Activity

DLMS Note:

1. Use to identify the storage facility originating the response.

2. DLA Disposition Services Field Office uses with the Warehouse Storage 

Location Update transaction to identify the field office submitting the transaction.

Documents 

requirement.
Enclosure, ADC 1104

Page 2 of 4

# Location 943A Warehouse Service Advice

Warehouse Storage Location Update transaction

Reason

7. 1/N901/0900 Revise existing qualifier QY DLMS note 1 and add notes 2 and 3, and add new code 

values L and W at note 3:

QY Service Performed Code

DLMS Note: 

1. Must use to identify the requested action applicable to this transaction set a 

Warehouse Service Advice transaction providing status of re-warehousing/ 

protection, staging, or pick list assignment (Transaction Type Code ZS). Only one 

protection/rewarehousing/staging/picklist/ownership transfer action may be identified 

per transaction set and will be applicable to all document numbers included in the detail 

section of this transaction. Cite the applicable Service to be Performed Code in N902. 

Only codes 1, 2, 3, 4, 5, 6, 7, 8, 9, B, and M may be used in N902 with Transaction 

Type Code ZS.

2. Must use for Warehouse Location Update (Transaction Type Code 01) to indicate 

the type of Disposition Services warehouse location update service performed, i.e., 

stow of receipt or rewarehousing action. Only one of code L or W may be used in 

N902 with Transaction Type Code 01.

3. Following are the code values for N902:

 Code 1 - NSY Request to Stage and Hold Materiel for Future Delivery by PLCN (Document 

Numbers may identify Service-Owned Materiel or DLA-owned materiel under the Requisition Alert 

Document Number) 

 Code 2 – NSY Request to Stage and Deliver Materiel to Designated Delivery Point by PLCN 

 Code 3 –NSY Request to Move Materiel from Staging or Pick from Current Location To 

Designated Delivery Point By PLCN

 Code 4 – NSY Callout of Previously Staged Materiel by PLCN and JO (Provided Concurrent with 

Submission of Funded Requisitions or Materiel Release Order for Service-Owned Materiel)

 Code 5 – NSY Callout of Materiel by Funded Requisition Document Number and JO/KO or by 

Materiel Release Order for Service-Owned Materiel (Not Previously Staged). 

 Code 6 – NSY Callout of Materiel by PLCN with Funded Requisition Document Number or by 

Materiel Release Order for Service-Owned Materiel. (May be for MSM, DMI, Ripout or Program 

materiel which has not been previously staged) 

 Code 7 – DLA Re-Warehousing, or Re-Warehousing with Protection Request, by Requisition Alert 

Document Number (Document Number and JO if applicable to NSY)

 Code 8 – FRC Picklist (Provided Concurrent with Submission of Funded Requisitions or Materiel 

Release Order for Service-Owned Materiel)

 Code 9 – NSY Re-Warehousing Request to Move Materiel Identified by MCT Tag to a Specific 

Maintenance Shop. (Materiel Leaves DLA Custody, but Remains on DSS records and MAT records 

under NSY Ownership. Materiel may be Tracked within DSS to the Maintenance Shop and 

Responsible Individual based Name and Badge Number)

 Code B – NSY Update to Individual Line Items used with Update Action Code A, C, D, X, or Y. 

 Code L – DLA Disposition Services Field Office uses with the Warehouse 

Storage Location Update transaction to report warehouse storage location data to 

DLA Disposition Services when Disposition Category Code RU/SL DTID receipt is 

stored in finite warehouse location or receipt-in-place (RIP) location.

 Code M – MCMC Warehouse Service Request

 Code W – DLA Disposition Services Field Office uses with the Warehouse 

Storage Location Update transaction to report warehouse storage location data to 

DLA Disposition Services when re-warehousing actions occur or Disposition 

Category Code RU/SL DTID receipt is stored in finite warehouse location or RIP 

location.

Documents 

which codes 

apply to which 

transactions.

Documents 

requirement for 

two new codes L 

and W to 

distinguish 

between 

warehouse 

update resulting 

from the initial 

storing of 

materiel after 

receipt, and the 

later 

re-warehousing.
Enclosure, ADC 1104

Page 3 of 4

# Location 943A Warehouse Service Advice

Warehouse Storage Location Update transaction

Reason

8. 2/W04/0200 Add new segment level DLMS note 3:

DLMS Note:

1. Must use for re-warehousing/protection.

2. Applicable to staging and picklist services when partial confirmation or denial 

applies.

3. For Warehouse Storage Location Update use to populate the quantity/UoM 

applicable to the bin location.

To document 

requirement.

9. 2/N901/0400 Add DLMS note 3 to existing qualifier BO:

BO Bin Location Number

DLMS Note:

1. Use to provide the warehouse storage location identifying the physical location 

of the materiel as reflected on the DSS record subsequent to requested action, i.e., 

stow location.

2. If stowed materiel must be split between locations (e.g. due to size or weight), 

repeat this segment to identify up to six location.

3. For the Warehouse Storage Location Update transaction, this is the finite 

location. For RIP this will be the alternate property location data structured as 

“APLD” plus the location DoDAAC (when available). Additionally, the 

warehouse location for RIP property will contain up to six characters after 

the DoDAAC further identifying the physical location of the item.

Identifies DLA 

Disposition Services 

use.

DLA notes that the 

Alternate Property 

Location Data

means the property 

is not located on 

Disposition Field 

site property. This 

property is being 

held in place by the 

generator. The 

property then will 

go to its final 

disposition. This 

way the property 

isn't handled many 

times and shipping 

costs are kept to a 

minimum.

10. 2/N901/0400 Add new qualifier JR with DLMS note:

JR Property Component Location

DLMS Note: Use to identify the Property Area Code stored within associated 

warehouse location (N901 Code BO) at the DLA Disposition Services Field 

Office (e.g., DEMIL required, general property, controlled item, etc.). DLA 

Disposition Services has a predefined list of Property Area Codes that are 

determined for a given location for the type of property allowed to be stored there. 

This code is internal and maintained within DLA Disposition Services training 

manuals and help screens.

To document DLA 

Disposition Services 

requirement for a 

Property Area Code.

11. 2/N901/0400 Revise DLMS note for existing qualifier AAE:

AAE Previous Distributor Number

DLMS Note: Use to provide the warehouse storage location identifying the 

physical location of the materiel as it was reflected on the DSS record prior to 

requested action, i.e., pick location. Not applicable to Warehouse Storage 

Location Update transaction.

Identifies DLA 

Disposition Services 

use.
Enclosure, ADC 1104

Page 4 of 4

# Location 943A Warehouse Service Advice

Warehouse Storage Location Update transaction

Reason

12. 2/N901/0400 Add new DLMS note to existing qualifier TN:

TN Transaction Reference Number 

DLMS Note:

1. Must use to identify the transaction document number of the funded requisition 

or materiel release order (MRO).

2. Use for staging requests where a requisition alert, funded requisition, or MRO 

document number does not apply.

3. DLA Disposition Services Field Office uses with Warehouse Storage Location 

Update transaction (Transaction Type Code 01) to identify the disposal turn-in 

document number.

Identifies DLA 

Disposition Services 

use.

13. 2/N907-01/ 

0400

Add new DLMS note 3 to existing qualifier W8:

W8 Suffix

DLMS Note:

1. Use with the document number when applicable to identify the document 

number suffix.

2. Use with the requisition alert document number when applicable to identify the 

requisition alert document number suffix.

3. Use in conjunction with the document number when applicable to identify the 

disposal turn-in document number suffix.

Identifies DLA 

Disposition Services 

use.