DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

July 24, 2017

MEMORANDUM FOR JOINT SMALL ARMS/LIGHT WEAPONS (SA/LW) 

COORDINATING GROUP (JSA/LWCG) AND SUPPLY DISCREPANCY REPORT 

(SDR) PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1175, 

Procedures for Turn-In of Partial Small Arms/Light Weapons (SA/LW) to DLA 

Disposition Services and Supply Discrepancy Report (SDR) Procedures for 

Associated Discrepancies (SA/LW/SDR/Supply/MILSTRIP)

The attached change to DLM 4000.25, DLMS, is approved for implementation. Joint 

implementation of the new SDR discrepancy code is September 15. Full implementation is 

required no later than November 2017.

Addressees may direct questions to Ms. Ellen Hilert, MILSTRIP and SDR Administrator, 

Mr. Ben Breen, SDR Alternate, or Mr. Rafael Gonzalez, email: DLMS_MILSTRIP@DLA.mil

or DLMSSDR@dla.mil. Others may direct questions to their Component designated SA/LW or 

SDR PRC representative listed at: www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp.

 

 

HEIDI M. DAVEREDE

 Program Manager 

 Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)

Supply PRC (Primary and Alternate)
Attachment, ADC 1175

Page 1

Attachment to ADC 1175

Procedures for Turn-In of Partial Small Arms/Light Weapons (SA/LW) to DLA 

Disposition Services and Supply Discrepancy Report (SDR) Procedures for 

Associated Discrepancies

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC:

(1) Mr. Rafael Gonzalez, Joint Small Arms/Light Weapons Coordinating Group 

(JSA/LWCG) Former Chair, Enterprise Business Standards Office, email: rafael.gonzalez@dla.mil

(2) Ms. Ellen Hilert, DOD MILSTRIP and SDR System Administrator, Enterprise 

Business Standards Office, email: ellen.hilert@dla.mil

b. Functional POC: DLA Disposition Services, J411

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: SA/LW and Supply (MILSTRIP/SDR)

b. Primary/Secondary Functional Process: DLA Disposition Services Receiving 

3. REFERENCES:

a. DODM 4160.21, Defense Materiel Disposition Manual, October 22, 2015.

b. Joint Small Arms/Light Weapons Coordinating Group (JSA/L WCG) Meeting Minutes, 

August 14, 2014

c. Small Arms Serialization Program (SASP) web-based guidance at: 

http://www.dla.mil/DispositionServices/Offers/Disposal/DEMIL/SASP.aspx.

d. DLAI 1104, Control of Small Arms by Serial Number, Effective October 22, 2004, 

Modified June 9, 2010, Logistics Operations and Readiness, Technical Quality, J-3314, Enclosure 3, 

Page 6, Procedures to Turn-in a Small Arms Weapon to DRMS for Reutilization or Disposal, item 3 

and 4.

e. Defense Logistics Manual (DLM) 4000.25-2 (MILSTRAP), Chapter 12, Small Arms and 

Light Weapons Serial Number Registration and Reporting

f. DLAI 4140.05, Small Arms Light Weapons Serial Number Reporting and Tracking by 

DLA Distribution, January 7, 2015

g. Approved DLMS Change (ADC) 1111, Revise Procedures for Intransit Control of 

Materiel Turned In To DLA Disposition Services and Establish use of the DLMS 527R for a New 

Disposition Services Turn-In Receipt Acknowledgement (TRA) Transaction, August 27, 2014
Attachment, ADC 1175

Page 2

h. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Chapter 

16, Disposition Services; Chapter 17, Supply Discrepancy Reporting; and Chapter 18, Small Arms 

and Light Weapons Serial Number Registration and Reporting

i. DLM 4000.25-1, MILSTRIP, Appendix 1.36, Issue Release/Receipt Document (IRRD)

(DD Form 1348-1A or DD Form 1348-2) Continuation Page, and Appendix 3.49, Transfers to DLA 

Disposition Services Field Office on DD Form 1348-1A or DD Form 1348-2 (Single Line Item 

Turn-Ins), June 25, 2013

j. DODM 4140.01, Volume 6, DoD Supply Chain Materiel Management Procedures: 

Materiel Returns, Retention, and Disposition, August 14, 2015

k. ADC 459, DLMS Transactions, Discrepancy Codes, SDR Type/Disposition Services 

Type Codes, and Associated Procedures to Support Supply Discrepancy Reports (SDRs) under 

Reutilization Business Integration (RBI), November 28, 2011

l. Withdrawal of Proposed DLMS Change (PDC) 1167, Small Arms/Light Weapons 

(SA/LW) Unique Item Identifier (UII) and Ship Rule with Administrative Updates, July 19, 2017

Staffing Note: PDC withdrawn subsequent to staffing. A new PDC is under development to align 

with the DODM 4140.01.

4. APPROVED CHANGE(S): Green highlighting identifies revisions subsequent to staffing of 

PDC 1175A.

a. Overview of Change:

(1) This change clarifies guidance for the turn-in of partial/incomplete weapons by 

the weapon national stock number (NSN) to DLA Disposition Services for reutilization or 

demilitarization. This change stipulates the need for a missing parts list or equivalent missing parts 

certification to accompany the turn-in of the serialized receiver with missing or removed parts. The 

turn-in activity must provide a missing parts list or annotate equivalent certification on the Issue 

Release/Receipt Document (IRRD) (DD Form 1348-1A, or DD Form 1348-2), otherwise known as 

the Defense Turn-in Document (DTID), or a continuation page attached to the DTID. Including the 

list of missing parts or equivalent certification ensures that DLA Disposition Services recognizes the

intent to turn-in a partial/incomplete weapon by the whole weapon NSN (rather than by the serialized 

receiver NSN).

(2) This change provides procedures for DLA Disposition Services to prepare an

SDR transmitted to the turn-in activity when a missing parts list/missing parts certification does not 

accompany turn-in of a partial/incomplete weapon identified by the whole weapon NSN. Shipments 

of a partial weapon identified under the whole weapon NSN but lacking the required list of missing 

parts or equivalent certification are discrepant. DLA Disposition Services will reject these shipments

pending resolution of the SDR.

(3) This change also clarifies that partial weapons turned in under the whole weapon 

NSN without the serialized receiver are discrepant. The materiel will be receipted under a more 

appropriate stock number (not that of the whole weapon) and an informational SDR will be prepared 

to notify the turn-in activity. This change also provides DLA Disposition Services receiving and 

SDR procedures applicable to this scenario.
Attachment, ADC 1175

Page 3

(4) This change aligns the DLMS business rules in support of current requirements 

published in the DODM 4160.21. (Reference 3.a.). 

b. Background: DLA Disposition Services is a worldwide presence within the Department 

of Defense, with disposal specialists in 14 foreign countries, 2 U.S territories, and 39 states. DLA 

Disposition Services’ mission is to execute disposition solutions for excess military property. DLA 

Disposition Services DEMIL Center Anniston, AL receives small arms for demilitarization.

(1) DLA Disposition Services Partial Weapon Receipt 

(a) At one time, the Services reported that DLA Disposition Services 

processed the turn-in of partial weapons by receipting a partial weapon including the serialized 

receiver using the receiver NSN (rather than the whole weapon NSN under which it was shipped). 

This occurred when the turn-in activity failed to provide the required documentation indicating that 

the weapon was turned in with missing parts. DLA Disposition Services discontinued this practice, 

and it is included here for background only. During preliminary coordination of this proposal, DLA 

noted that a partial weapon inclusive of the serialized receiver should always be receipted under the 

whole weapon NSN. However, the Navy subsequently clarified that it is acceptable to the Services 

and DLA Disposition Services to turn-in receivers under the receiver NSN. However, in order to 

track a weapon as it is transferred to DLA Disposition Services, it must be shipped and receipted 

using the serial number/UII and NSN under which it is registered. Changing the whole weapon NSN 

to the receiver NSN prevents proper tracking of the weapons under the Unique Item Tracking (UIT) 

program for the DOD Small Arms and Light Weapons Serialization Program (DODSALWSP). This 

results in the turn-in activity being unable to decrement their property book properly without taking 

additional actions to record the loss of the weapon as an end item. If appropriate actions are not 

taken, it results in downstream financial and inventory reconciliation discrepancies. 

(b) The JSA/LWCG discussed this topic during the August 14, 2014

JSA/LWCG meeting (Reference 3.b.) when DLA Disposition Services described a scenario whereby 

a receiver is turned in for demilitarization after being replaced in the SA/LW during maintenance. 

However, after further discussion, the JSA/LWCG Chair and DLA Disposition Services 

representatives agreed to move forward with this change

(c) The DLA Disposition Services authorizes electronic turn-in (ETID)

process/application for turn-in of non-serialized SA/LW parts and accessories. As a result, this 

change does not impact ETID processing or procedures.

(2) Guidance for Partial Weapon Turn-In and Preparation of associated SDR

(a) DLA Disposition Services updated SASP guidance (Reference 3.c.) 

subsequent to PDC 1175.

(b) DOD procedures for the turn-in of partial weapons documented in DODM

4160.21, Defense Materiel Disposition Manual, authorize the turn-in of partial weapons using 

Supply Condition Code F (unserviceable – reparable) or G (unserviceable – incomplete) for 

reutilization or under SCC H (unserviceable – condemned) for demilitarization under the whole 

weapon NSN, provided that a missing parts list is included. 

(c) DODM 4160.21 further clarifies that condemned partial weapons may be 

transferred to a DLA Disposition Services with the reason for condemnation annotated on the DD Form 
Attachment, ADC 1175

Page 4

1577, Unserviceable (Condemned) Tag - Materiel, or DD Form 1577-1, Unserviceable (Condemned) 

Label - Materiel. This guidance further states DLA Disposition Services will reject any transfer of 

condemned weapons when the annotations are missing from the tag or label. When missing or removed 

parts contribute to the condemnation action of multiple quantity transfers, a listing must be provided. 

(d) DLAI 1104 (Reference 3.d.) states that small arms may be turned-in in 

partial form for demilitarization if not mixed with whole weapons and if a missing parts list is 

provided with the DTID. This guidance states that the lack of a missing parts list will cause the 

weapon shipment to be rejected and returned to the turn-in activity (generator) with a discrepancy 

report (identified as DRMS Form 917, which is now replaced by the SDR). DLA Disposition 

Services is currently updating DLAI 1104 and will ensure consistency with this change.

(e) DLM 4000.25, Defense Logistics Management Standards (DLMS), 

Volume 2, Chapter 17 (Reference 3.h.), states: “During the receiving process, if the DLA 

Disposition Services Field Office identifies a supply discrepancy, an outgoing SDR will be 

generated.”

(3) Individual DTID and Packaging per Weapon. DOD 4160.21 requires that each 

partial weapon be packaged individually. Each package must be marked with the serial number 

identifying the weapon, and include a list of all missing or removed parts, which correlates back to the 

DTID list. However, this guidance for individually packaged weapons conflicts with the guidance for 

“multiple quantity transfers” discussed in this manual. Additionally, the requirement for a separate DTID 

for each weapon is not consistent with MILSTRIP guidance for preparing the DTID.

Staffing Note: DLA Disposition Services will address this issue independent from this change proposal.

(4) Conditional Receipt and Turn-in Receipt Acknowledgment (TRA). DODM 

4160.21 requires that DLA Disposition Services provide the generator with a conditional receipt at 

the time of delivery. This is accomplished via the stamped/signed DTID. The conditional receipt 

becomes the official record of receipt within 15 days of receipt based upon acceptance of the 

shipment and posting of the accountable receipt to DLA Disposition Services. A TRA transaction 

(DLMS 527R with Transaction Type Code CJ) (Reference 3.e.) is triggered systemically when the 

DLA Disposition Services Field Office reports the accountable receipt to DLA Disposition Services. 

Under TRA procedures, the intended primary NSN identifies the original DTID NSN, even if 

subsequently changed during receipt processing. The TRA does not include serial numbers or UIIs. 

When the sight verification of serialization is completed, SA/LW transactions are generated for each 

serial number/NSN (e.g., DLMS 140A/Legacy DIC DSM with SA/LW Transaction Code (TRAC) R 

for receipts).

Staffing Note: The SA/LWCG Chair requested DLA Disposition Services review internal 

procedures and documented guidance for compliance with current DODM 4140.01 policy on receipt 

processing time standards. DLA Disposition Services will address this issue independently from this 

change and coordinate with ODASD (SCI) for revised time standards, as appropriate. 

c. Approved Change in Detail: 

(1) Revise DLM guidance to clarify that the generating activity is responsible for 

properly documenting on the DTID, all missing parts for partial weapon (with serialized receiver) 

turn-ins under the whole weapon NSN, except when the generating Service has authorized use of an 

equivalent certification. The DTID must identify the whole weapon NSN and list the missing parts 

using DTID Block 27, an attached parts list, a DTID continuation page with missing parts identified 
Attachment, ADC 1175

Page 5

or attached, or a statement certifying by signature that the weapons have missing parts. The 

certifying statement must be included in DTID Block 27 or the DTID continuation page. 

(2) Clarify DLM procedures for DLA Disposition Services and SA/LW reporting to 

clearly state that DLA Disposition Services will reject a turn-in of a partial weapon identified under 

the whole weapon NSN (with the serialized receiver) if it lacks a missing parts list or equivalent 

certification. DLA Disposition Services will hold rejected serialized weapons/weapon parts in a 

segregated location pending resolution of the SDR.

(3) SDR for Missing Parts List/Certification. Revise SDR guidance to require

DLA Disposition Services to prepare an SDR for partial weapon turn-in under the whole weapon 

NSN but lacking the required list of missing parts.

(a) SDRs will identify the DOD Discrepancy Code D3 (Supply 

documentation incomplete, improper, or without authority (use only when receipt cannot be properly 

processed)). 

(b) A new Discrepancy Code D301 (Defense Turn-In Document (DTID) for 

partial weapon lacks missing parts list or certification statement) will be established to provide 

visibility of this discrepancy to the Components for monitoring and trend analysis. This Discrepancy 

Code D301 will be associated with internal DLA Distribution Standard System (DSS) Discrepancy 

Code DC37 (or next available value) must be established to trigger printing of pre-programmed 

remarks text indicating: “DTID for partial weapon turn-in under whole item NSN lacks missing 

parts list or required certification statement.” 

(c) The SDR will cite Action Code 1C (Supporting supply documentation 

requested). 

(d) In conjunction with generating an SDR, the DLA Disposition Services 

will attempt to contact the generator to obtain the missing information and resolve the discrepancy.

(e) If the DLA Disposition Services does not receive a reply to the SDR or is 

unable to obtain the missing parts list or equivalent certification within 25 days, it will return the 

serialized weapon/weapons parts to the turn-in activity. If DLA Disposition Services cannot locate 

the turn-in activity, DLA Disposition Services will contact the DOD Central Registry for 

resolution/disposition instructions or referral to the owning Service.

(f) Whenever possible, the turn-in activity will provide disposition via SDR 

reply, however, if disposition is provided outside of the SDR process, DLA Disposition Services 

must update the SDR action code to 3B (SDR provided for corrective action and trend analysis) and 

include SDR remarks indicating the disposition provided. The corrected SDR will be transmitted to 

all parties identified on the original SDR. This process will allow the originating system to close the 

SDR and other SDR systems to consider it complete. 

(4) Receipt and SDR for Partial Weapon Turn-in without Receiver. Disposition

Services will not receipt a weapon subcomponent, such as the upper receiver, butt stock assembly, or 

barrel assembly, turned in under the whole weapon NSN without its matching serialized receiver,

under the whole weapon NSN. DLA Disposition Services will receipt the subcomponent under the 

applicable materiel identification for the subcomponent(s) and condition, and submit an 

informational SDR to the generator. 
Attachment, ADC 1175

Page 6

(a) SDRs will identify existing DOD Discrepancy Codes W4 (Misidentified 

item received) and U08 (Mismatch between unique identification (UII/serial number) on item or 

packaging marks/labels and the associated shipping documentation). The turn-in NSN will be 

recorded in the wrong item received NSN field. 

(b) DLA DSS must establish a new internal DLA DSS Discrepancy Code 

WA01 (or next available value) to trigger printing of pre-programmed remarks text indicating: 

“Turn-in of partial weapon under whole item NSN without serialized receiver is not authorized. 

SA/LW Control Reporting Transaction for receipt under whole weapon serial number/UII will not be 

transmitted to the Component and/or DOD Central Registries. Take action, as needed, to correct 

SA/LW Registry and IUID Registry.” 

(c) The SDR will cite Action Code 3B (Discrepancy reported for corrective 

action and trend analysis; no reply required.). Use of this action code will cause DLA DSS to 

automatically close the SDR and no reply from the turn-in activity is required.

(e) DLA Disposition Services will mutilate and/or destroy non-serialized 

weapon parts consistent with the demilitarization code requirements, local policies, laws, and 

regulations.

(f) The generator must adopt internal procedures to correct property book 

records and registries, as applicable.

d. Revisions to DLM 4000.25 Manuals:

(1) Revise DLM 4000.25-2 (MILSTRAP), Chapter 12, Small Arms and Light 

Weapons Serial Number Registration and Reporting, as shown in Enclosure 1.

(2) Revise DLM 4000.25, Volume 2, Chapter 16, Disposition Services, Chapter 17, 

Supply Discrepancy Reporting, and Chapter 18, Small Arms and Light Weapons Serial Number 

Registration and Reporting, as shown in Enclosure 2.

(3) Revise DLM 4000.25-1, MILSTRIP, Appendix 1.36, Issue Release/Receipt 

Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) Continuation Page, and Appendix 3.49, 

Transfers to DLA Disposition Services on 1348-1A or DD Form 1348-2 (Single Line-Item TurnIns), as shown in Enclosure 3.

(4) Revise DLM 4000.25, Volume 2, Appendix 7.28, Supply Discrepancy Report 

Relevant Data Elements, to add Discrepancy Code D301 under supply documentation codes.

D301 Defense Turn-In Document (DTID) for partial weapon lacks missing parts list or 

certification statement

e. Transaction Flow: No change to current transaction flow. Refer to Enclosure 4 for 

process flow.

f. Alternatives: None.
Attachment, ADC 1175

Page 7

5. REASON FOR CHANGE:

a. Update DLMS procedures for partial/incomplete weapon turn-in to better support DLA 

Disposition Services and identify conflicting information in published guidance. 

b. Provide appropriate guidance to ensure that serialized item tracking registries are 

accurately reconciled.

c. Provide detailed instructions to support generation of SDRs for discrepant SA/LW turnins.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: 

(1) Reinforces the accurate and compliant DTID preparation for partial/incomplete 

weapons, which is key to expeditious and proper processing by DLA Disposition Services. 

(2) Provides guidance for the turn-in of partial weapons, which will eliminate 

confusion and promote appropriate processing.

(3) Maintains consistency with standard receiving guidance, which requires materiel 

to be recorded on the accountable record under the appropriate NSN upon physical receipt, 

regardless of discrepancy.

(4) Reduces erroneous processing, which will improve accuracy in UIT.

b. Disadvantages: None.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA Disposition Services 

estimates that they can accomplish changes within 30-60 days of approval. DLA Disposition 

Services is unable to provide a time line for updates to DODM 4160.21 at this time. Joint 

implementation of the new SDR Discrepancy Code D301 is September 15, 2017. Implementation is 

required by November 2017 for DLMS compliance.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available. 

9. IMPACT:

a. DLMS Data Elements: There are no new data elements.

b. Changes to DLMS Data Elements: Update SDR discrepancy codes to add new code 

value D301.

c. Automated Information Systems (AIS):

(1) DLA Distribution Standard System. Minor update required for the new 

internal discrepancy codes. Potential update for tracking the shorter suspense for SDR responses and 

remove follow-up requirements.
Attachment, ADC 1175

Page 8

(2) Other AIS: No known impact other than potential change for tracking the 

shorter suspense for SDR responses; all other changes are procedural. Potential update for tracking 

the shorter suspense for SDR responses and remove follow-up requirements.

d. Defense Automatic Addressing System (DAAS): Update WebSDR code table to 

include new Discrepancy Code D301.

e. Non- DLM 4000.25 Series Publications:

(1) Recommend comparable updates to the following:

(a) DODM 4160.21 (Reference 3.a)

(b) DLAI 1104 (Reference 3.d)

(c) DLAI 4140.05 (Reference 3.f.)

(2) Recommend comparable updates to DLA Disposition Services web-based 

guidance (Reference 3.c.). Refer to Enclosure 4 and 5 for specific recommendations.

10. PROPOSED DLMS CHANGE (PDC) 1175A STAFFING RESPONSE/COMMENT 

RESOLUTION:

Originator Response/Comment Disposition

1. Army Concur with comment:

The Army concurs with corrected final version of PDC 1175A. In reference to 

the added statement: "When disposition services personnel are unable to contact 

the turn-in activity for the discrepant weapons, they contact LOGSA....LOGSA 

may then contact others as necessary to provide resolution." "Others" does 

include item managers if LOGSA deems it necessary.

The Army SDR Community concurs.

Noted.

Paragraph revised to 

say: “Additionally, 

DLA Disposition 

Services will attempt 

to contact the turn-in 

activity off-line, and if 

it has not resolved the 

issue within 25 days, 

DLA Disposition 

Services will return 

the serialized 

weapons/weapon 

parts or contact the 

DoD Registry 

(Logistics Support 

Activity (LOGSA)) for 

resolution/disposition 

instructions or 

referral to the owning 

Service. LOGSA may 

contact others to 

include item 

managers as deemed 

necessary to provide 

resolution.

2. DLA Concur with comment:

DLA Disposition commented:

Noted.
Attachment, ADC 1175

Page 9

Originator Response/Comment Disposition

Enclosure 2, Para A., section C16.7.7.4 and the second change for Enclosure 3, 

page 2, Para B., Bottom of Page Small Arms Turn In.

NOTE: Recommended changes would be required throughout the PDC 1175A 

as applicable; each time this information is repeated.

**** This is a significant change, as SA/LW is not authorized to be shipped to 

DLA Disposition Services Field Offices, as currently stated in said document. 

The ONLY authorized weapon site is the Demil Anniston, AL site. By 

mirroring the language in DoDM 4160.21 reduces the risk of unauthorized 

shipments of SA/LW being shipped to DLA Disposition Services (who cannot 

receive the property). 

1st Change, Enclosure 2, Para A., section C16.7.7.4

Currently reads:

C16.7.7.4. Turn-in of Small Arms/Light Weapons. When SA/LW materiel is 

received, DLA Disposition Services Field Office must identify the SA/LW by a 

valid NSN or DoD SA/LW Registry assigned management control number 

(MCN), in addition to a separate serial number for each individual weapon.

Requested Change:

C16.7.7.4. Turn-in of Small Arms/Light Weapons. When SA/LW materiel is 

received, DLA Disposition Services Demil Center, Anniston, Alabama must

identify the SA/LW by a valid NSN or DoD SA/LW Registry assigned 

management control number (MCN), in addition to a separate serial number for 

each individual weapon.

2nd Change, Enclosure 3, Page 2, Bottom of Page

Currently reads:

Small Arms/Light Weapons (SA/LW) Turn-In1 - Do not mix partial and 

complete weapons on a single IRRD. For partial/incomplete weapon turn-in, 

identify missing parts in this block. If there is insufficient space, use an 

attached continuation page (refer to Appendix 1.36). If the shipment includes 

multiple weapons, associate each list of missing parts with the serial number of 

the whole weapon. In lieu of listing the missing parts, the owning Component 

may authorize including aa signed statement certifying that the weapons have 

missing parts. Provide the name and contact information of the authorizing 

official. If prepared electronically, provide a digital signature.

Requested Change: Insert paragraph below, before the "Small Arms/Light 

Weapons..... electronically, provide a digital signature."

Ship small arms serialized weapons and serialized parts to the Anniston, 

Alabama, DEMIL Center, as identified on the DLA Disposition Services

website: https://www.dispositionservices.dla.mil. Contact the Anniston center 

for shipment instructions. All activities generating serialized weapons and 

serialized weapons parts must report a "ship" transaction, using the appropriate 

DLA Disposition Services DEMIL Center DoD Activity Address Code 

(DoDAAC), to the DoD Small Arms and Light Weapons Serialization Program 

registry.

Small Arms/Light Weapons (SA/LW) Turn-In1 - Do not mix partial and 

complete weapons on a single IRRD. For partial/incomplete weapon turn-in, 

1st Change: Updated 

as requested.

2nd Change: Updated 

to include first 

sentence and web site

only. Since this 

paragraph is located in 

the MILSRIP 

appendix delineating 

the input instructions 

for the IRRD, it is not 

appropriate to include 

the full paragraph 

include SA/LW 

transaction 

requirements here.

Additional references 

to “Field Office” have 

been removed.
Attachment, ADC 1175

Page 10

Originator Response/Comment Disposition

identify missing parts in this block. If there is insufficient space, use an 

attached continuation page (refer to Appendix 1.36). If the shipment includes 

multiple weapons, associate each list of missing parts with the serial number of 

the whole weapon. In lieu of listing the missing parts, the owning Component 

may authorize including aa signed statement certifying that the weapons have 

missing parts. Provide the name and contact information of the authorizing 

official. If prepared electronically, provide a digital signature.

3. Navy Concur with comment.

Attachment to PDC 1175A...page 4...Conditional Receipt and Turn-in Receipt 

Acknowledgement

We originally had concerns about this verbiage..."The conditional receipt 

becomes the official record of receipt within 15 days".

If someone does not read the whole paragraph, they will be misled by this line. 

However, the bottom of the paragraph does indeed address the sight verification 

of serialization...so it may be okay?

C16.7.7.4.3.3

It is the responsibility of the turn-in activity to correct the SA/LW Registry and 

IUID Registry as applicable.

Question: Does this mean that each component Registry will be required to

report to BOTH the DoD Central Registry AND the IUID Registry? 

Response: As of right now, these two registries are separate so yes, you are 

required to report to both registries. This refers to scenarios where the owner 

sends a partial weapon without the serialized receiver under the whole weapon 

NSN. Without the serialized receiver, it’s considered weapon parts and not an 

actual weapon so Disposition Services will identify this issue in the SDR and 

the owner may need to correct what was previously reported to the

IUID registry. 

C17.3.10.4.3.3

(Same as above)

It is the responsibility of the turn-in activity to correct the SA/LW Registry and 

IUID Registry as applicable.

Question: Does this mean that each component Registry will be required to 

report to BOTH the DoD Central Registry AND the IUID Registry? 

Response: Same scenario in a different chapter. 

C18.7.4.1.2.1

The receiving activity verifies the UII and serial number(s) and sends SA/LW 

Control Reporting Transaction with SA/LW Transaction Code R (Receipt) to its 

Component Registry.

Comment: Clarification to this statement may be needed. All field activities 

will not have this capability. Some Marine Corps units may report to Crane 

Registry online. Others (Marine Corps and Navy) will report with signed hard 

copy receipt electronically/by mail/etc. We, as the Registry, will then send the 

R Transaction.

Response: This may need a little more clarification. Perhaps we can use some 

verbiage like this: 

Noted.

See DLMS Program 

Office responses 

inserted below Navy 

questions/comments. 
Attachment, ADC 1175

Page 11

Originator Response/Comment Disposition

The receiving activity verifies the UII and serial number(s) and sends SA/LW 

Control Reporting Transaction with SA/LW Transaction Code R (Receipt) to its 

Component Registry as receipt confirmation. Receiving activities may also 

report receipt confirmation by sending a signed copy of the DD-1348 via fax or 

mail or by electronic means (email, direct input via user interface, fax,

etc.) to its Component Registry. The receiving Component Registry is 

responsible for providing SA/LW Control Reporting Transaction with SA/LW 

Transaction Code R to the shipping Component Registry. 

C18.7.4.1.2.2

(Same as above)

The receiving activity verifies the UII and serial number(s) and sends SA/LW 

Control Reporting Transaction with SA/LW Transaction Code R (Receipt) to its 

Component Registry.

Comment: Clarification to this statement may be needed. All field activities 

will not have this capability. Some Marine Corps units may report to Crane 

Registry online. Others (Marine Corps and Navy) will report with signed hard 

copy receipt electronically/by mail/etc. We, as the Registry, will then send the 

R Transaction

Response: Section C18.7.4.1.2.2. talks about discrepancies. This statement 

basically says that when the receiving activity finds a discrepant UII and/or 

serial number (perhaps because the one in the paperwork didn’t match to the 

one in the item itself) the receiving activity is responsible for reporting that 

discrepancy and resolve it as necessary with the shipping activity via an SDR. 

If the receiving activity does not have SDR capabilities within their system, 

they can use WebSDR. 

C18.7.5.3

(Same as above)

It is the responsibility of the turn-in activity to correct the SA/LW Registry and 

IUID Registry as applicable.

Question: Does this mean that each component Registry will be required to 

report to BOTH the DoD Central Registry AND the IUID Registry?? 

Response: Same comment in C16.7.7.4.3.3 applies.

Comment: Should your statement (extracted directly below) be adjusted to say 

that this is an interim process pending DLMS compliance. Doesn't seem right 

that we should outright sanction this process of passing around the signed hard 

copy of the IRRD rather than sending transactions.

"Receiving activities may also report receipt confirmation by sending a signed 

copy of the DD-1348 via fax or mail or by electronic means (email, direct input 

via user interface, fax, etc.) to its Component Registry. The receiving 

Component Registry is responsible for providing SA/LW Control Reporting 

Transaction with SA/LW Transaction Code R to the shipping Component 

Registry. " 

4. Marine Corps Concur Noted.

5. Air Force Concur Noted.
Attachment, ADC 1175

Page 12

Originator Response/Comment Disposition

6. USTRANSCOM Abstain. There is no impact to USTRANSCOM systems based on this change. Noted.
Enclosure 1, ADC 1175

Page 1

Enclosure 1, MILSTRAP Manual Revisions

Revise DLM 4000.25-2 (MILSTRAP), Chapter 12, Small Arms and Light Weapons Serial 

Number Registration and Reporting, to revise the chapter name, insert a new subparagraph, and 

renumber remaining paragraphs. Changes are identified by bold red italics.

C12.2.2. List of Unique Item Identifier (UII) and/or Serial Numbers in Shipments. In 

addition to requirements contained in DLM 4000.25-1, Military Standard Requisitioning and 

Issue Procedures (MILSTRIP), the shipping activity will provide a listing of the weapon SA/LW 

UIIs and serial numbers contained in each shipment with the shipment documentation 

accompanying SA/LW shipments between DoD Components. When shipments consist of 

multiple containers, the listing will identify which UIIs and serial numbers are within each 

container. Additionally, the shipping activity will format the Issue Release/Receipt Document 

(IRRD) (DD Form 1348-1A or DD Form 1348-2) continuation page in accordance with 

MILSTRIP Appendix 1.36 to provide a machine-readable 2D bar code(s) containing each UII 

linked with the applicable serial number, and linear bar codes associated with the human 

readable serial numbers for each item. 

(Intervening text not shown)

C12.7.4.1. Shipments between DoD Components:

C12.7.4.1.1. When SA/LW are selected for shipment by the shipping activity, 

provide the WSN transaction data for the weapons to the shipping Component Registry using 

DIC DSM (see Appendix AP3.36). The shipping Component Registry enters the SA/LW data in 

the active file to indicate the in-transit shipment. The shipping Component Registry then 

forwards the WSN transaction to the destination Component Registry for all inter-DoD 

Component shipments.

C12.7.4.1.2. The receiving Component Registry enters the SA/LW data into the 

active file to open the record. This record is maintained until confirmation of weapon receipt is 

provided by the receiving activity.

C12.7.4.1.2.1. The receiving activity verifies the UIIs and serial 

number(s) and sends the WSN transaction, with SA/LW Transaction Code R (Receipt), to its 

Component Registry. The receiving Component Registry matches the SA/LW data against the 

in-transit record. A match constitutes reconciliation and completes the record.

C12.7.4.1.2.2. The receiving activity will verify Ddiscrepant UII and/or

serial number(s) will be verified by electronic mail, or telephone, or letter and take corrective 

action taken as required. Additionally, the receiving activity will submit an SDR to the 

appropriate shipping activity in accordance with Chapter 17 procedures for IUID-related 

discrepancies.

(Intervening text not shown)
Enclosure 1, ADC 1175

Page 2

C12.7.5. Shipment to DLA Disposition Services for Demilitarization. Shipping activities 

will follow procedures as prescribed in this chapter for inter-DoD Component transfers.1

 

C12.7.5.1. Shipments of a partial weapon identified under the whole weapon NSN

and serial number/UII must include a list of the missing parts or signed statement certifying 

that the weapons have missing parts. Shipments of a partial weapon identified under the 

whole weapon NSN, but lacking the required list of missing parts or equivalent certification 

are discrepant. DLA Disposition Services will hold rejected serialized weapons/weapon parts 

in a segregated location pending resolution of the SDR. If the DLA Disposition Services does 

not receive a reply to the SDR with the updated documentation or is otherwise unable to 

resolve the discrepancy within 25 days, DLA Disposition Services will return the partial 

weapons to the turn-in activity. If DLA Disposition Services cannot locate the turn-in activity, 

DLA Disposition Services will contact DoD Registry for resolution/disposition instructions or 

referral to the owning Service. 

C12.7.5.2. DLA Disposition Services will NOT accept a turned in weapon 

subcomponent, such as the upper receiver, butt stock assembly, barrel assembly, etc., without 

its matching serialized receiver, under its end item NSN and serial number/UII under any 

circumstances. When identifying the serialized receiver on a weapon, the term “serialized 

receiver” refers to the receiver that displays or holds the serial number of a particular weapon. 

DLA Disposition Services will receipt the subcomponent under the applicable materiel 

identification for the subcomponent(s) and submit an informational SDR to the generator. 

DLA Disposition Services will send a disposition services turn-in receipt acknowledgement 

transaction citing the turn-in materiel identification (for reconciliation by the turn-in activity),

and the actual materiel identification used for the DLA Disposition Services receipt. The SDR 

will alert the turn-in activity to correct serialized item tracking registries as needed. DLA 

Disposition Services will mutilate and/or destroy non-serialized weapon parts consistent with 

the demilitarization code requirements, local policies, laws, and regulations. 

C12.7.6. When SA/LW are selected for destruction at the demilitarization activity, the 

demilitarization activity sends the SA/LW data (DIC DSM with SA/LW Transaction Code V 

(Demilitarization) to the Component Registry once the demilitarization has been completed. The 

Component Registry will codes each of the demilitarized weapons using SA/LW Transaction 

Code V and enters the SA/LW demilitarization data into the inactive file.

 1 Refer to ADC 1175.
Enclosure 2, ADC 1175

Page 1

Enclosure 2, DLMS Manual Revisions

Changes are identified by bold red italics and strike-though text. Opening paragraphs and 

intervening text between updated paragraphs are not shown. Paragraphs will be renumbered as 

needed.

A. Revise DLM 4000.25, Volume 2, Chapter 16, Disposition Services, as follows.

C16.7.7.4. Turn-in of Small Arms/Light Weapons. When SA/LW materiel is 

received, DLA Disposition Services Field Office DEMIL Center, Anniston, Alabama must 

identify the SA/LW by a valid NSN or DoD SA/LW Registry assigned management control 

number (MCN), in addition to a separate serial number for each individual weapon.

(Intervening text not shown)

C16.7.7.4.3. Partial Weapon Turn-in.

2

C16.7.7.4.3.1. Turn-in activities must include a list of missing parts on 

the DTID (or an attached continuation page) or a signed statement certifying that the weapons 

have missing parts when transferring partial/incomplete weapons to DLA Disposition Services

under the whole weapon NSN. If using a missing parts list and the shipment includes multiple 

weapons, associate each list of missing parts with the serial number of the whole weapon.

Shipments of a partial weapon identified under the whole weapon NSN but lacking the 

required list of missing parts or equivalent certification are discrepant. DLA Disposition 

Services will hold rejected serialized weapons/weapon parts in a segregated location pending 

resolution of the SDR. If the DLA Disposition Services does not receive a reply to the SDR

with the updated documentation or is otherwise unable to resolve the discrepancy within 25 

days, DLA Disposition Services will return the partial weapons to the turn-in activity. If DLA 

Disposition Services cannot locate the turn-in activity, DLA Disposition Services will contact 

DoD Registry for resolution/disposition instructions or referral to the owning Service. 

C16.7.7.4.3.2. DLA Disposition Services will NOT accept a turned in 

weapon subcomponent, such as the upper receiver, butt stock assembly, or barrel assembly,

without its matching serialized receiver under its end item NSN. When identifying the 

serialized receiver on a weapon, the term “serialized receiver” refers to the receiver that 

displays or holds the serial number of a particular weapon. DLA Disposition Services will 

receipt the subcomponent under the applicable materiel identification for the subcomponent(s) 

and submit an informational SDR to the generator. DLA Disposition Services will send a

Disposition Services Turn-In Receipt Acknowledgement transaction citing the turn-in materiel 

identification (for reconciliation by the turn-in activity) and the actual materiel identification 

used for the DLA Disposition Services receipt. It is the responsibility of the turn-in activity to 

correct the SA/LW Registry and IUID Registry as applicable. DLA Disposition Services will 

 2 Refer to ADC 1175.
Enclosure 2, ADC 1175

Page 2

mutilate and/or destroy non-serialized weapon parts consistent with the demilitarization code 

requirements, local policies, laws, and regulations.

B. Revise DoD 4000.25, Volume 2 Chapter 17, Supply Discrepancy Reporting, as follows.

C17.3.10.4. Shipments to DLA Disposition Services

(Intervening text not shown)

C17.3.10.4.3. Partial Weapon Turn-in.

1 When SA/LW materiel is received, 

DLA Disposition Services DEMIL Center, Anniston, Alabama must identify the SA/LW by a valid 

NSN or DoD SA/LW Registry assigned management control number (MCN), in addition to a 

separate serial number for each individual weapon.

C17.3.10.4.3.1. Shipments of a partial weapon identified under the 

whole weapon NSN but lacking the required list of missing parts or a signed statement 

certifying that the weapons have missing parts are discrepant using Discrepancy Code D301. 

DLA Disposition Services will send an SDR to the turn-in activity and attempt to contact the 

turn-in activity off-line. DLA Disposition Services will hold rejected serialized 

weapons/weapon parts in a segregated location pending resolution of the SDR. If the DLA 

Disposition Services does not receive a reply to the SDR with the updated documentation or 

is otherwise unable to resolve the discrepancy within 25 days, DLA Disposition Services 

will return the partial weapons to the turn-in activity. If DLA Disposition Services cannot 

locate the turn-in activity, DLA Disposition Services will contact DoD Registry for 

resolution/disposition instructions or referral to the owning Service.

C17.3.10.4.3.2. If the SDR is resolved via off-line communication, the 

DLA Disposition Services will update the SDR via the correction process to change the action 

code to indicate an informational SDR (Action Code 3B), and document the resolution in the 

SDR remarks. This will allow all parties involved to recognize that no further action is needed 

on the SDR. The SDR will close automatically within the Distribution Standard System after 

these updates are processed.

C17.3.10.4.3.3. A turned in weapon subcomponent, such as the upper 

receiver, butt stock assembly, barrel assembly, etc., without its matching serialized receiver will 

NOT be accepted under its end item NSN under any circumstances. When identifying the 

serialized receiver on a weapon, the term “serialized receiver” refers to the receiver that 

displays or holds the serial number of a particular weapon. DLA Disposition Services will 

receipt the subcomponent under the applicable materiel identification for the subcomponent(s) 

and submit an SDR to the turn-in activity for corrective action (Action Code 3B) indicating 

both an item identification error and an IUID mismatch. The SDR will alert the turn-in 

activity to correct serialized item tracking registries as needed. It is the responsibility of the 

turn-in activity to correct the SA/LW Registry and IUID Registry as applicable. DLA 

Disposition Services will mutilate and/or destroy non-serialized weapon parts consistent with 

the demilitarization code requirements, local policies, laws, and regulations. The SDR will 

close automatically within the Distribution Standard System with no further action.

(Intervening text not shown)
Enclosure 2, ADC 1175

Page 3

C17.3.11. Follow-Up on Original SDR

(Intervening text not shown)

C17.3.11.1.8. By exception, DLA Disposition Services will not generate SDR 

follow-ups for turn-in of partial weapons lacking the required list of missing parts or a signed 

statement certifying that the weapons have missing parts. Turn-in activities are required to 

respond to the SDR within 25 days. Additionally, DLA Disposition Services will attempt to 

contact the turn-in activity off-line, and if it has not resolved the issue within 25 days, DLA 

Disposition Services will return the serialized weapons/weapon parts or contact the DoD 

Registry (Logistics Support Activity (LOGSA)) for resolution/disposition instructions or 

referral to the owning Service. LOGSA may contact others to include item managers as 

deemed necessary to provide resolution.

C17.3.13.2. Time Standards for SDR Response 

(Intervening text not shown)

C17.3.13.2.9. Turn-in activities receiving SDRs from DLA Disposition 

Services for turn-in of partial weapons lacking the required list of missing parts or a signed 

statement certifying that the weapons have missing parts will respond to the SDR within 25 

days. DLA Disposition Services will attempt to contact the turn-in activity off-line, but there 

will be no SDR follow-up.

C. Revise DLM 4000.25, Volume 2, Chapter 18, Small Arms and Light Weapons Serial 

Number Registration and Reporting, as follows. 

C18.2.2. List of Unique Item Identifiers (UII) and Serial Numbers in Shipments. In 

addition to the shipment requirements contained in this volume, the shipping activity will send a 

listing of the SA/LW UIIs and serial numbers contained in each shipment with the shipment 

documentation accompanying SA/LW shipments between the DoD Components. When 

shipments consist of multiple containers, the listing will identify which UIIs and serial numbers 

are within each container. Additionally, the shipping activity will format the Issue 

Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) continuation 

page in accordance with MILSTRIP Appendix 1.36 to provide a machine-readable 2D bar 

code(s) containing each UII linked with the applicable serial number, and linear bar codes

associated with the human readable serial numbers for each item. 

(Intervening text not shown)

C18.7.4.1. Shipments Between DoD Components:

C18.7.4.1.1. Shipping Registry. When weapons are selected for shipment by 

the shipping activity, SA/LW Control Reporting Transaction with SA/LW Transaction Code S 
Enclosure 2, ADC 1175

Page 4

(Shipment) will be sent to the shipping Component Registry. The shipping Component Registry 

enters the SA/LW data in the active file to indicate the in-transit shipment. The shipping 

Component Registry then sends the transaction to the destination Component Registry for all 

inter-DoD Component shipments.

C18.7.4.1.2. Receiving Registry. The receiving Component Registry enters the 

SA/LW data into the active file to open the record. This record is maintained until confirmation 

of weapon receipt is provided by the receiving activity.

C18.7.4.1.2.1. Receiving Activity Actions. The receiving activity verifies 

the UII and serial number(s) and sends SA/LW Control Reporting Transaction with SA/LW 

Transaction Code R (Receipt) to its Component Registry. The receiving Component Registry 

matches the SA/LW data against the in-transit record. A match constitutes reconciliation and 

completes the record.

C18.7.4.1.2.2. Discrepant UII and/or Serial Numbers. The receiving 

activity will verify Ddiscrepant UII and serial number(s) will be verified by electronic mail, or

telephone or letter and take corrective action taken as required. Additionally, the receiving 

activity will submit an SDR to the appropriate action activity in accordance with Chapter 17 

procedures for IUID-related discrepancies.

(Intervening text not shown)

C18.7.5. Shipment to DLA Disposition Services for Demilitarization.1 Shipping 

activities will follow procedures as prescribed in this chapter for inter-DoD Component 

transfers. When DLA Disposition Services DEMIL Center, Anniston, Alabama receives 

SA/LW materiel, the DEMIL Center must identify the SA/LW by a valid NSN or DoD SA/LW 

Registry assigned management control number (MCN), in addition to a separate serial 

number for each individual weapon.

C18.7.5.1. Shipments of a partial weapon identified under the whole weapon NSN 

must include a missing parts list or signed statement certifying that the weapons have missing 

parts. In lieu of listing the missing parts, the owning Component may authorize including a

signed statement certifying that the weapons have missing parts under MILSTRIP turn-in 

procedures. The signed statement must provide name and contact information of the 

authorizing official. If prepared electronically, a digital signature will be included. DLA 

Disposition Services will consider partial weapon turn-in lacking a missing parts list or 

certifying statement discrepant. DLA Disposition Services will send an SDR to the turn-in 

activity and attempt to contact the activity off-line. DLA Disposition Services will hold rejected 

serialized weapons/weapon parts in a segregated location pending resolution of the SDR. If 

the DLA Disposition Services does not receive a reply to the SDR with the updated 

documentation or is otherwise unable to resolve the discrepancy within 25 days, DLA 

Disposition Services will return the partial weapons to the turn-in activity. If DLA Disposition 

Services cannot locate the turn-in activity, DLA Disposition Services will contact DoD Registry 

for resolution/disposition instructions or referral to the owning Service.
Enclosure 2, ADC 1175

Page 5

C18.7.5.2. A weapon subcomponent, such as the upper receiver, butt stock 

assembly, barrel assembly, etc., turned in without its matching serialized receiver will NOT be 

accepted under its end item NSN and serial number/UII under any circumstance. When

identifying the serialized receiver on a weapon, the term “serialized receiver” refers to the 

receiver that displays or holds the serial number of a particular weapon. DLA Disposition 

Services will receipt the subcomponent under the applicable materiel identification for the 

subcomponent(s) and submit an informational SDR to the turn-in activity. DLA Disposition 

Services will not send the Component Registry an SA/LW Control Reporting Transaction with 

SA/LW Transaction Code R (Receipt). The SDR will alert the turn-in activity to correct 

serialized item tracking registries as needed. It is the responsibility of the turn-in activity to 

correct the SA/LW Registry and IUID Registry as applicable. DLA Disposition Services will 

mutilate and/or destroy non-serialized weapon parts consistent with the demilitarization code 

requirements, local policies, laws, and regulations.

C18.7.6. Demilitarization. When SA/LW are selected for destruction at the 

demilitarization activity, the demilitarization activity sends an SA/LW Control Reporting 

Transaction with SA/LW Transaction Code V (Demilitarization) to the Component Registry 

once the demilitarization has been completed. The Component Registry will code each of the 

demilitarized weapons and enter the SA/LW demilitarization data into the inactive file.

___________________________________

1 Refer to ADC 1175.
Enclosure 3, ADC 1175

Page 1

Enclosure 3, MILSTRIP Manual Revisions

Changes are identified by bold red italics and strike-though text. Opening paragraphs and 

intervening text between updated paragraphs are not shown. Paragraphs will be renumbered as 

needed.

A. Revise DLM 4000.25-1, MILSTRIP, Appendix 1.36, Issue Release/Receipt Document 

(IRRD) (DD Form 1348-1A or DD Form 1348-2) Continuation Page, as shown.

AP1.36.1. IRRD (DD 1348-1A or DD Form 1348-2) Continuation Page. When the continuation 

page is used as an extension of the IRRD Block 27, it will contain the following minimum data:

AP1.36.1.1. Continuation Page (Title).

AP1.36.1.2. Document Number and suffix (from requisition/shipment).

AP1.36.1.3. Quantity Shipped and Unit of Issue (processed for shipment).

AP1.36.1.4. Page number and total number of continuation pages.

AP1.36.1.5. PDF417 2D bar code or Macro PDF417 2D bar codes. See Appendix 1.35 for 

included data elements, their respective data identifiers, and print quality requirements.

AP1.36.1.6. Code 39 linear bar codes with human-readable information. Each item’s serial 

number used for tracking under a UIT program or in support of DoD policy for the application of 

IUID in supply processes, as applicable, will be printed and encoded with a Code 39 linear bar 

code. This requirement provides backward compatibility for distribution systems unable to 

decode the PDF417 2D bar code information. Each item will have no more than one encoded 

serial number; some items may not have a serial number (i.e., the item only has a UII or the item 

is not serialized). See AP1.36.4 for implementation business rules. 

AP1.36.1.7. Small Arms/Light Weapons (SA/LW) Turn-In.

1 If Block 27 of the IRRD does 

not provide sufficient space for listing missing parts associated with a partial/incomplete 

weapon turned-in under the whole item NSN, provide a missing parts list on, or attached to,

the continuation page. If the shipment includes multiple weapons, list missing parts under the 

serial number of the applicable weapon. In lieu of listing the missing parts, the owning 

Component may authorize including a signed statement in Block 27 or the attached 

continuation page certifying that the weapons have missing parts. Provide name and contact 

information of the authorizing official. If prepared electronically, provide a digital signature.

___________________________________

1 Refer to ADC 1175.
Enclosure 3, ADC 1175

Page 2

B. Revise DLM 4000.25-1, MILSTRIP, Appendix 3.49, Transfers to DLA Disposition Services 

on 1348-1a or DD Form 1348-2 (Single Line-Item Turn-Ins), as shown.

“BLOCK(S) ENTRIES

 27 This block may contain additional data including bar coding for internal use. This 

block may contain a PDF417 2D bar code that contains information for serially 

tracked items and repeats bar coded data content. Enter data in this block as required 

by the shipping activity or the DLA Disposition Services Field Office receiving the 

materiel. When data is entered in the block, it will be clearly identified. See 

Appendix 1.35 for Code 39 linear bar code and PDF417 2D bar code format 

information. See Appendix 1.36 for the Block 27 continuation page requirements.

HM/HW Turn-Ins – For hazardous materiel and waste turn-ins, enter the DoDAAC of 

the bill-to office (required for Signal Code B), the contract line item number (CLIN) 

for the item on the disposal contract, the total cost of the disposal, Hazardous Waste 

Profile Sheet Reference Number, the Material Safety Data Sheet 5-digit alpha code 

from the Hazardous Material Information Repository System, the Chemical Name of 

Hazardous Contaminant(s), and the Noun Name of Non-Hazardous Contaminant(s).

FSCAP Items –This block will contain both coding and clear-text information to 

identify Flight Safety Critical Aircraft Parts (FSCAP) shipments to DLA Disposition 

Services Field Offices using Criticality Code E or F as follows: FSCAP E - Flight 

Safety Critical Aircraft Part-Nuclear Hardened or FSCAP F – Standard Flight Safety 

Critical Aircraft Part.

Scrap Reimbursement – This block will contain the fund citation for reimbursement 

of scrap proceeds minus Disposition processing costs.

For IUID to support UIT/serialized item management:

Unique Item Identifier (UII) and/or Serial Number

The following additional data elements may be included in support of IUID:

Manufacturer’s CAGE

Current Part Number

Batch/Lot

Clear text labeling of IUID information must be provided using the following 

acronyms: CAGE, P/N, BT/LT, S/N, and UII.

Small Arms/Light Weapons (SA/LW) Turn-In1 – Ship serialized weapons and 

serialized weapon parts to the Anniston, Alabama, DEMIL Center. Do not mix 

partial and complete weapons on a single IRRD. For partial/incomplete weapon 

turn-in, identify missing parts in this block. If there is insufficient space, use an 

attached continuation page (refer to Appendix 1.36). If the shipment includes 

multiple weapons, associate each list of missing parts with the serial number of the 

whole weapon. In lieu of listing the missing parts, the owning Component may 

authorize including aa signed statement certifying that the weapons have missing 

parts. Provide the name and contact information of the authorizing official. If 

prepared electronically, provide a digital signature.

___________________________________

1 Refer to ADC 1175 and DLA Disposition Services Web.
Enclosure 4, ADC 1175

Page 1

Enclosure 4, Small Arms Disposal Process Flow

Update diagram (Reference 3.c. hyperlinked to “Small Arms Turn-In Steps”)

Staffing Note: Recommend update to insert additional guidance as shown in bold red text.

Step 3: “Generator ships the small arm(s) with DTID (IRRD), LOA, Inert Cert, and List of 

Serial Numbers/Unique Item Identifiers. For partial/incomplete weapons, include list of missing 

parts. Ref DOD 4160.21M, CH4. If authorized by the owning Component, a signed statement 

certifying that the weapons have missing parts may be provided on the DTID in lieu of a 

missing parts list (include name and contact information for the authorizing official and use a 

digital signature if preparing electronically)”