Attachment 

Page 1 

Attachment to ADC 370 

 Requisitioning for Off-Station Forward Site Support and New Non-Inventory Affecting 

Denial Management Code indicating Off-Station Materiel under Navy BRAC IMSP 

1. ORIGINATOR: Defense Logistics Agency, DLA J-331, 703-325-1924 (DSN 427)

2. FUNCTIONAL AREA: Primary: Supply/ Logistics.

3. REFERENCES: 

a. Functional Requirements for DLA’s implementation of Base Realignment and Closure (BRAC) 

Retail Supply, Storage And Distribution (SS&D)/Inventory Management and Stock Positioning 

(IMSP) Spiral 2. 

 b. AT&L Memorandum transmitted April 21, 2010, subject: Proposed Changes in support of 

Navy BRAC Inventory Management and Stock Positioning (IMSP) Spiral II. This memo documents 

ADUSD(L&RM)SCI direction provided to DLA and Navy authorizing immediate implementation of 

this DLMS change. 

4. REQUESTED CHANGE: Revisions subsequent to staffing are highlighted in yellow.

a. Description of Change: This change provides procedures associated with storage and 

distribution of materiel associated with a forward (remote) maintenance site. While under DLA 

ownership, materiel will be physically located at the forward site, however, the accountability for the 

materiel will remain at the primary Distribution Depot which is co-located with the responsible Navy 

industrial activity (IA). DLA will not have visibility that materiel is located at the forward site and 

may attempt to release the materiel for another customer. This change assigns a new denial 

management code for use on the Materiel Release Denial (945A, Document Identifier A6_) indicating 

the denial is the result of materiel being physically located outside the physical confines of the storage 

site to which the MRO was directed. 

b. Background: 

(1) As a result of the 2005 BRAC decision, retail supply, storage and distribution functions 

and associated infrastructure supporting the Navy industrial/maintenance sites will transfer to DLA. 

(2) NSYs have scheduled maintenance periods dictated by NAVSEA, NAVAIR, etc, requiring 

materiel to be on-hand in ready for issue condition for the artisan to begin and complete the 

maintenance on time. Conducting shipyard depot maintenance at a remote site minimizes operational 

downtime and lessens the impact on military Permanent Change of Station (PCS) costs. Currently all 

NSY sites have a process for off station support where remote terminal capability exists and point of 

sale will be at the off station location. Off station support provides for pre-positioning of materials at 

the NSY remote operating location. For example, overhauls conducted at Puget Sound NSY’s San 

Diego facility. Materiel used at San Diego is on the records of the NSY or the Distribution Depot at 

Puget Sound. 

(3) All ship overhauls are planned and managed as a discrete project by a designated Navy 
Attachment 

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Supervising Activity (NSA). The NSA and location of all major ship maintenance locations are 

dictated by the Office of Chief of Naval Operations (CNO). Each naval shipyard serves as NSA for 

specific ship types. Remote site work conducted by an NSY is planned and managed from the main 

IA facility, whether or not the actual work is conducted at the performing shipyard or its remote 

worksite (e.g. home port of a specific ship requiring the maintenance to be performed). Materiel 

ordering and control is maintained by the performing yard on their Navy Maintenance Suite (NMS – 

includes AIM & MRQT) and MAT, Cost and Project Sequencing and Scheduling (PSS) systems. 

These project and resource management systems provide overall coordination of materiel, labor, and 

work scheduling ensuring effective management of the effort and resources of both the performing 

shipyard and its remote worksites for that ship’s maintenance project. 

(4) The shipyard plans the entire work package for the projects using shipyard’s NMS. The 

engineering section of the NSY orders material to be positioned where the work will be accomplished 

using the Job Order/Key Operation Number (JO/KO) work breakdown structure which links each 

material requirement to a specific task. Planners create a Job Material Requirements List (JML) that 

includes all material and support material for the associated job. 

c. Applicability: On April 14, the members of the Fleet Readiness Center (FRC) IMSP team 

informed DLMSO that the off-station forward site functionality is not applicable to FRCs. Therefore 

this process is designed for use by the NSY, although expansion to other maintenance facilities may be 

authorized by agreement with DLA.

d. Detailed Procedures: 

(1) NSY ordered material can be delivered to the primary or the remote work site as required 

to support remote maintenance operations. Some items will be delivered to the primary performing 

shipyard for quality assurance inspections and then forwarded (as a separate action) to the remote 

worksite. 

(2) The requisition alert1

 and subsequent funded requisition, and/or materiel release order 

(MRO) will identify the ship-to as the Navy DoDAAC of the forward maintenance site at the remote 

Distribution Depot for items to be delivered directly to the remote worksite. 

(3) Based on requisition alert, DLA will purchase and position material in support of NSY 

maintenance work at the forward site. Prepositioned material removes the need for the ships or aircraft 

to return to home industrial activity for maintenance. 

(1) EBS will recognize the requirement for shipment to the forward site by the Navy IA 

requisitioner DoDAAC combined with a different Navy ship-to DoDAAC. This is applicable for the 

following IA requisitioners: 

 PHNSY & IMF Pearl Harbor N32253 

 PNSY Portsmouth NH N39040 

 NNSY Norfolk N42158 

 PSNS & IMF Puget Sound N4523A 

 

1

 The requisition alert transaction allows Navy BRAC IMSP sites to notify DLA of their requirements in advance of the 

funded requisition, thereby allowing DLA to procure and position materiel appropriately to support prompt order 

fulfillment. Refer to Proposed DLMS Change 366A for the procedures and content of the DLMS Requisition Alert. 
Attachment 

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Administrative corrected 5/27/10 

(4) DLA will source the Navy requirement as applicable. When a pre-positioned materiel 

receipt document (PMRD) (527D, DW_) is required it will cite the DLA-assigned document number 

and the Navy requisition alert/requisition document number. The PMR will be provided to the primary 

distribution depot which maintains the records for the forward site. The PMR will identify the forward 

site as the receiving location. 

(5) If materiel is available at the primary Distribution Depot, DLA will prepare a 

protection/re-warehousing request2

 to move the materiel to the forward site. The re-warehousing 

request will trigger transshipment procedures. There is no PMR in this scenario. 

(6) If materiel is not available at the primary Distribution Depot to support a requisition alert, 

but is available in another network site, EBS will prepare a materiel redistribution order (RDO) (940R, 

A2_). The RDO will identify the ship-to activity as the forward site so that the material may be 

directed to the off-station location. 

(7) If materiel is to be shipped to the primary site, e.g. for inspection and testing, before being 

shipped to the forward site, the ship-to address on the requisition alert/requisition will be the primary 

IA site. Subsequent to inspection, a staging/picklist request will be provided by the Navy to trigger relocation to the forward site.3

 

(8) EBS will have the ability to source requisitions for other than IA customers adhering to 

specific criteria of the IA sites and breach any protection applied within EBS to fill hi-priority 

requisitions4. The MRO will be directed to the Distribution Depot at which the on-hand balance is 

reflected within EBS (this is always the primary site). When the depot attempts to process the MRO 

and it is determined the material is physically located at a forward site, the MRO will be denied. The 

Materiel Release Denial (MRD) will cite the new denial Management Code Y. DLA EBS will receive 

the MRD and recognize the new denial management code so that the requirement may be resourced 

elsewhere without ‘blocking’ inventory balances at the Distribution Depot (as would occur for other 

denial management codes). 

(9) Update the DLMS Supplement 527D as shown in Enclosure 1. 

(10) Update the DLMS Dictionary and MILSTRAP, Appendix 2.6, Management Codes, at 

Enclosure 2 for new management code. 

CODE EXPLANATION

Y Denied. Materiel pre-positioned at a forward site associated with the identified 

storage activity for industrial activity maintenance operations. 

 

2

 Procedures for re-warehousing from the primary IA location to the forward location will be included in PDC 384, New 

DLMS Supplement (DS) 940S, Materiel Protection/Re-Warehousing, Staging, and Picklist Request and New DS 943A, 

Materiel Protection, Re-Warehousing, Staging, and Picklist Advice, and associated Procedures. 3

 Procedures for shipment from the primary IA location to the forward location based upon a staging/picklist will be 

included in PDC 384, New DLMS Supplement (DS) 940S, Materiel Protection/Re-Warehousing, Staging, and Picklist 

Request and New DS 943A, Materiel Protection, Re-Warehousing, Staging, and Picklist Advice, and associated 

Procedures. 
Attachment 

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(11) DLMS Change coordination response is provided at Enclosure 3. 

5. Alternatives: Alternatives were explored regarding the feasibility of maintaining the accountable 

record for the forward site within its co-located depot (vice at the primary site), however this was not 

considered acceptable due to lack of visibility of the remote DSS depot by the primary site users. 

6. REASON FOR CHANGE: 

 a. DLA requires ability to breach protected stock at the BRAC SS&D sites. Due to the forward 

positioning of material in support deployed maintenance units, EBS does not have immediate 

knowledge of the physical location of stock which has been moved forward. The storage and 

distribution system (DSS) will maintain the physical location at the remote site, and when an MRO for 

other than the BRAC SS&D customer is processed to issue this material, an MRD citing the new 

management code will be provided. 

 b. Maintaining the materiel on the accountable record of the primary IA allows the Navy to have 

visibility of the materiel while in storage. The Navy only has visibility of assets at their specific colocated site. 

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Enables EBS to support worldwide high priorities with protected stock, but to 

react appropriately without impacting inventory processes when material is physically located at a 

forward site. Navy will not have to change specific ship configuration management and lead yard 

oversight.

b. Disadvantages: None identified. 

8. IMPACT: 

 a. Policy and Procedures: 

 (1) On March 11, 2010, the Assistant Deputy Under Secretary of Defense, Logistics and 

Materiel Readiness, Supply Chain Integration, ADUSD(L&MR)SCI, authorized DLA and Navy to 

proceed with development of procedures associated with the forward site. Due to policy implications 

of this change whereby materiel is physically located at the forward site but is retained on the 

accountable record of the primary distribution depot, the concept had been presented to 

ADUSD(L&MR)SCI for approval prior to initial staffing. ADUSD(L&MR)SCI approved this concept 

and found that the interpretation of physical location for accountability purposes may be extended, 

regardless of distance involved, since materiel at both locations is managed within the same instance of 

the DLA Distribution Standard System. 

 (2) Update to DoD 4140.1-R, DoD Supply Chain Materiel Management Regulation, which 

associates accountability with physical custody, is recommended. 

 (3) The DLMS manual procedures will be provided separately. 

 b. DAASC Mapping. No change. 

c. DLMS Data Content. No change other than code value addition for Management Code 

identified above. 
Attachment 

Page 5 

 d. Implementation Schedule. Testing will begin June 2010. The first site goes live January 

2011, the EBS functionality will be put in production December 2010. 
Enclosure 1 

Page 1 

Enclosure 1, DLMS Supplement Revisions 

# Location DS 527D PMR Revision Reason 

1 DLMS 

Introductory 

Notes 

Added ADC 370 to DLMS Introductory note 5:

- ADC 370, Requisitioning for Off-Station Forward Site 

Support and New Non-Inventory affecting Denial 

Management Code indicating Off-Station Materiel under 

Navy BRAC SS&D IMSP

Identifies DLMS Changes 

included in the DLMS 

Supplement. 

2 1/N101/70 Add new DLMS note 2 for existing qualifier “KA” as 

follows:

KA Item Manager 

DLMS Note: 

1. Use to identify the Integrated Material Manager (IMM)/ 

Inventory Control Point (ICP) 

2. Also used to identify DLA as the party initiating the 

PMR when non-DLA managed materiel is provided to the 

Navy under DLA industrial activity support. Refer to 

ADC 370. 

Expands existing usage for 

Item Manager and provides 

clarification for unique 

scenario. Although DLA 

may be purchasing materiel 

from the Source of Supply 

and providing the PMR to 

the applicable storage 

activity, DLA is not the 

actual IMM/ICP. Note: 

This clarification is not 

specific to the forward site 

requirement. 

3 2/N101/210 Add new qualifier SB

SB Storage Area 

DLMS Note: 

Use to identify the storage activity (primary location) to 

receive the ARI/PMR when different from the receiving 

location. Applicable when materiel will be shipped 

directly to the off-station forward site under DLA 

industrial activity support. Refer to ADC 370. 

Supports functionality 

required to send the PMR 

transaction to an Distribution 

Depot holding the 

accountable record, since the 

DD or it’s co-located IA 

worksite is not the receiving 

location. 
Enclosure 2 

Page 1 

Enclosure 2, MILSTRAP Revision 

AP2.6. APPENDIX 2.6

MANAGEMENT CODES

AP2.6.2. ISSUE RELATED TRANSACTIONS. Management codes are assigned for use in 

MILSTRAP related transactions (DI Code D7_ Issues, DG_ Backorders, and DHA Demands) and 

MILSTRIP transactions (DI Code A4_ Referral Orders, A5_ Materiel/Disposal Release Orders, A6_ 

Materiel/Disposal Release Denials, and AE6 Supply Status), and related release documentation (when 

applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M D7_ less D7J, A__ less A5J 

and A6_ 

Backorder release. 

M D7J, A5J Materiel condemned. Quantity indicated shipped 

direct to the DRMO or other authorized/required 

disposal action has been taken. (Excludes items for 

which shelf-life has expired and cannot/will not be 

extended.) 

M All other DI codes Reserved for future DoD assignment. 

N DHA, D7_, A4_ Nonrecurring demand. 

N All other DI codes Reserved for future DoD assignment. 

O DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

O All other DI codes Reserved for future DoD assignment. 

P DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

P 

P 

AE_1

All other DI codes 

Re-requisitioned materiel alternatively sourced 

subsequent to receipt of deficient materiel. 

Applicable to status related to DLMS requisition 

alerts, requisitions, and applicable follow-on 

transactions for materiel requisitioned from DLA 

under BRAC SS&D IMSP2. 

. 

Reserved for future DoD assignment. 

 

1

 Refer to ADC 352, implementation date January 2011. 
Enclosure 2 

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CODE APPLICABLE DI CODES EXPLANATION

Q All DI codes Reserved for future DoD assignment. Reserved for 

future DoD assignment. 

R DHA, D7_, A4_ Recurring demand. 

R A5_ Pre-inventory document. 

R A6_ Denied. This denial results from a receipt posted in 

error during real-time “Issue from Receiving” 

processing, or from discovery of a receipt 

processing error during denial research. 

Distribution depot to submit receipt reversal. 

R AE_3

 Requisition delayed due to storage activity denial. 

R All other DI codes Reserved for future DoD assignment. 

S DHA, D7_, A4_ Commissary resale demand. 

S AE64

 LRO rejected due to duplication of suffix code 

internal to receiving Service. LRO may be resent 

with suffix code advanced. 

S All other DI codes Reserved for future DoD assignment. 

T D7J, A5J Materiel condemned. Shelf-life has expired and 

cannot/will not be extended. Quantity indicated 

shipped direct to DRMO or other authorized/ 

required disposal action has been taken. 

T All other DI codes Reserved for future DoD assignment. 

U A5_ Post inventory document. 

U All other DI codes Reserved for future DoD assignment. 

V All DI codes Reserved for future DoD assignment. 

W AE6, A4_5

A6_, D7_6

Denied. Cannot identify DoDAAC/MAPAC of 

designated materiel recipient. 

W All other DI codes Reserved for future DoD assignment. 

 2

 Expanded use for all Components requisitioning from DLA is planned for future implementation (approximately 2014). 3

 Authorized for use in intra-Army supply status (ADC 191), and subsequent expanded for inter-Service/Agency used 

(ADC 312). Implementation outside Army applications is pending. 

4

 Authorized for use in Army interface with DLA in response to a DLA-directed LRO. 5

 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

6

 Authorized for use only in intra-Navy referral orders. 
Enclosure 2 

Page 3 

CODE APPLICABLE DI CODES EXPLANATION

X AE6, A4_3

A6_, D7_4

Denied. Consignee, freight forwarder, or country 

representative has advised that issue of this materiel 

will constitute a duplicate shipment. 

X All other DI codes Reserved for future DoD assignment. 

Y A6_7 Denied. Materiel pre-positioned at a forward site 

associated with the identified storage activity for 

Navy industrial activity (IA) maintenance 

operations. 

Y All other DI codes Reserved for future DoD assignment. 

Z D7_, DG_, A6_, Exception Data entered in remarks or follows by 

separate correspondence. 

0 All DI codes Reserved for future DoD assignment. 

1 AE6, A4_5

A6_, D7_6

Denied. Stock exhausted; unsuccessful storage 

activity search has been made. 

1 All other DI codes Reserved for future DoD assignment. 

2 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in condition 

requested. 

2 All other DI codes Reserved for future DoD assignment. 

3 AE6, A4_8

A6_, D7_9

Denied. Materiel not available in proper shelf-life. 

3 All other DI codes Reserved for future DoD assignment. 

4 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in type pack 

(overseas or domestic) requested (subsistence only) 

or specified lot number cannot be released 

(ammunition only). 

4 All other DI codes Reserved for future DoD assignment. 

5 AE6, A4_5

A6_, D7_6

Denied. Reidentification or reclassification of 

assets in process. Storage activity to advise results 

of reidentification or reclassification. 

5 All other DI codes Reserved for future DoD assignment. 

 

7

 Refer to ADC 370. 

8

 See footnote 3 on page AP2.6-5. 

9

 See footnote 4 on page AP2.6-5. 
Enclosure 2 

Page 4 

CODE APPLICABLE DI CODES EXPLANATION

6 AE6, A4_5

A6_, D7_6

Denied. No record of NSN at storage activity. This 

denial results from review of the storage records 

and the storage activity has not conducted a 

physical search for the item. 

6 All other DI codes Reserved for future DoD assignment. 

7 AE6, A4_10

A6_, D7_11

Denied. Zero balance in an issuable condition 

indicated on storage activity custodial/ 

memorandum record and no record location exists. 

This denial results from review of the storage 

records and the storage activity has not conducted a 

physical search for the item. 

7 All other DI codes Reserved for future DoD assignment. 

8 Appropriate DI codes Reserved for assignment by the Component 

managing the item; not assigned by DoD. 

9 AE6, A4_5

A6_, D7_6

Denied. To ICP from storage. Item was ordered in 

one continuous length only but is not so available. 

9 All other DI codes Reserved for future DoD assignment. 

 

10 See footnote 3 on page AP2.6-5. 

11 See footnote 4 on page AP2.6-5. 
Enclosure 3 

Page 1 

Enclosure 3, DLMS Change Concurrence/Comment Resolution 

 Submitter Response Response 

1. DLA Concur 

2. DDC The intent of this PDC is to assign a new 

denial management code for materiel in the 

physical custody of the Navy IA but the 

record is maintained in DSS which 

according to the PDC DLA would still be 

accountable for the materiel. In addition 

the PDC states that "DLA will not have 

visibility that the materiel is located at a 

forward site" then goes on to state that 

"When the depot attempts to process the 

MRO and it is determined the materiel is 

physically located at a forward site, the 

MRO will be denied. If DLA does not 

have visibility how is the distribution site 

going to determine that the materiel is 

stored at a forward site? 

Also a new denial management code will 

be assigned (F) to indicate the materiel is 

stored at a forward site so that the materiel 

may be resourced elsewhere, will the new 

denial management code negatively impact 

the DDCs denial metrics? 

DLA: The request for the new denial management 

code is again in support of BRAC SS&D sites. The 

NSY sites have a process where a home site manages 

maintenance for a ship at a forward site. This is 

referred to as off-station support or forward site. 

DLA will be the material provider for all materials 

(DLA managed and other Service managed items). 

There will be instances when the requisition from the 

BRAC site request material be positioned at a 

forward site in anticipation of an upcoming 

scheduled maintenance job. As an example, EBS 

will have material shipped to the forward site, when 

receipted DSS will have the PMRD information 

which will increment the home sites inventory and 

EBS would process the receipt to the same site. 

So now both DSS and EBS will have inventory at 

DDNV. Based on the business rules established 

between Navy and DLA, there will be instances 

when EBS will attempt to use the stock to fill a high 

priority request reflecting specific parameters with 

this stock. EBS does not recognize the inventory 

as being at a forward site, therefore the MRO will be 

sent to DDNV. DSS will know the inventory is 

forward positioned and not available to fill other than 

the SS&D BRAC maintenance request. Therefore, 

the MRO will need to be denied by DSS back to EBS 

with the new management code. 

No inventory adjustments will be made by either 

DSS or EBS. This should not be counted against the 

depot in any metric. 

3. Navy Concur 

4. AF Concur 

5. USTRANSCOM Abstain