IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 2206()..6221 

November 05, 2013 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Addendum to Approved Defense Logistics Management Standards 

(DLMS) Change 1014A (Staffed as PDC 1014A), Revised Procedures for Inclusion 

of Government-Furnished Property(GFP)/Contractor-Acquired Property (CAP) 

Contract Data- Updated Mapping for Concurrent Identification of the 

Manufacturing Directive Number (MDN) and the Contract Line Item Number 

(CLIN) (Supply and Contract Administration) 

The attached change to DLM 4000.25, Defense Logistics Management System (DLMS) 

and DLM 4000.25-1 , Military Standard Requisitioning and Issue Procedures (MILSTRIP) is 

approved for phased/staggered implementation beginning January 1, 2014. The DLA Supply 

PRC members are required to actively monitor for implementation of this ADC and provide 

implementation dates when they become available. The updated DLMS Implementation 

Conventions will be posted to the DLA Logistics Management Standards Office Web at 

www.dla.mil/j-6/dlmso/elibrarv/TransFormats/140 997.asp within 10 days from the above date. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 703-

767-0676 or DSN 427-0676, email: ellen.hilert@dla.mil, or Ms. Heidi Daverede, DOD 

MILSTRIP Alternate, 703-767-5111 ; DSN 427-5111 , e-mail: heidi.daverede@dla.mil. Others 

must contact their Component designated representative. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

ODASD DP AP (PDI) 

ds~~ DONALD C. PIPP 

Director 

DLA Logistics Management 

Standards Office 

Federal Recycling Program G Printed on Recycled Paper 
Attachment, ADC 1014A

Page 1

Attachment to ADC 1014A

Revised Procedures for Inclusion of Government-Furnished Property

(GFP)/Contractor-Acquired Property (CAP) Contract Data in DLMS 

Transactions – Updated Mapping for Concurrent Identification of the 

Manufacturing Directive Number (MDN) and the Contract Line Item 

Number (CLIN)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Requestor: Defense Logistics Agency

b. Sponsored by: DLA Logistics Management Standards Office, Ms. Ellen Hilert, Supply 

PRC Co-Chair, 703-767-0676; DSN 427-0676; or, e-mail: Ellen.Hilert@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Contract Administration

b. Primary/Secondary Functional Process: GFP Accountability

3. REFERENCE: 

a. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

b. DLM 4000.25, Defense Logistics Management System (DLMS)

c. Approved DLMS Change (ADC) 1014, Revised Procedures for Inclusion of Contract 

Data in Transactions Associated with Government Furnished Property (GFP) and Management 

Control Activity (MCA) Validation of Contractor Furnished Materiel (CFM) Requisitions, dated 

August 17, 2012. This change perpetuates the contract number through the requisitioning and 

MCA validation processing and establishes a mandatory requirement for inclusion of the 

applicable GFP contract number in relevant requisitions, redistribution/materiel release orders, 

and shipment status, thereby providing capability to monitor GFP through enterprise 

visibility/accountability programs.

4. APPROVED CHANGE:

a. Overview: This addendum supplements the procedures authorized in ADC 1014 

(Reference 3.c.) to further enhance the visibility of Government Furnished Materiel (GFM) and

CAP in associated logistics transactions. GFM is that portion of GFP that can be obtained under 

MILSTRIP procedures; CFM refers to that portion of CAP that can be obtained under 

MILSTRIP requisitioning procedures. Under ADC 1014, DLMS transactions are able to support 

the inclusion of the authorizing contract number, call or order number, and either the CLIN or 

MDN. This addendum provides an additional update to allow for simultaneous identification of 

the CLIN and the MDN when both are applicable and required by the authorizing 
Attachment, ADC 1014A

Page 2

Service/Agency. In addition, this addendum documents optional validation of the CLIN. All 

other aspects of ADC 1014 are unchanged.

b. Background: 

(1) Requisitions identifying a contractor as the ship-to location and either free issue or a 

Government activity as the bill-to party are processed under MILSTRIP/DLMS GFM controls 

via the MCA. MILSTRIP prescribes the application of GFM controls to Army CFM. 

Additionally, DLA’s Enterprise Business System internally requires GFM controls for DLAprovided CFM. 

(2) Pending implementation of ADC 1014, the following information is included in 

GFM requisitions:

• MCA monitoring the contract

• DoDAAC of the contractor requesting and/or receiving the materiel

• Indication when issue is without reimbursement (including applicable signal 

code)

• Identification of the MDN or contract number

• Identification of the call or order number, when required by the Component 

contract.

(3) Under ADC 1014, MILSTRIP procedures will no longer authorize the use of the 

MDN instead of the authorizing contract number in the GFM/CFM requisition and subsequent 

MCA validation. During staffing of the Proposed DLMS Change 1014, no Military Services 

identified a requirement for use of the MDN; however, it continues to be integrated within DLA 

procedures and is considered a required data element. 

(4) The MDN is constructed using the MILSTRIP Distribution Code to facilitate 

transaction routing by DLA Transaction Services. Under DLMS, the MDN is mapped with 

applicable contract data to the GF (Furnished Goods and Services) Segment in requisitioning and 

MCA validation transactions.

c. Requested Change in Detail:

(1) Changes are required to DLMS transactions to enhance the visibility of applicable 

contract information within specified logistics transactions supporting GFM or CFM by allowing 

for simultaneous inclusion of the MDN and the CLIN. To accomplish this, this addendum

expands the available data fields in the DLMS 511R Requisition, 511M Requisition 

Modification, 517G GFM Validation, 869C Requisition Cancellation, and 869F Requisition 

Follow-up transactions. The CLIN and MDN are identified as optional for use when directed by

the authorizing Service/Agency. 

(2) The MCA validation process is updated to include optional validation of the CLIN

under DLMS processing (does not apply to legacy MILSTRIP GFM requisition validations).
Attachment, ADC 1014A

Page 3

(3) The MILSTRIP Supply Status Code DB explanation is updated to clarify its use 

during validation of contract data inclusive of the call or order number and CLIN.

d. Revisions to DLM 4000.25 Manuals: 

(1) Update DLM 4000.25, DLMS, Volume 2, Chapter 4 as shown in Enclosure 1. 

(2) Revise DLM 4000.25-1, MILSTRIP Appendix 15, Advice Codes, as shown below.

REQUISITION TRANSACTION ADVICE CODES

2U MCA validation process has revealed that no valid contract/call or order number

is registered at the MCA or Service/Agency required manufacturing directive 

number (MDN) or contract line item number (CLIN) is missing or invalid.

(3) Revise DLM 4000.25-1, MILSTRIP Appendix16, Status Codes, as shown below.

REQUISITION TRANSACTION STATUS CODES

CODE EXPLANATION

DB (1) Rejected. No valid contract registered at MCA. 

(2) Rejected. One or more of the following Service/Agency required data elements 

is missing or invalid: (1) call or order number, (2) manufacturing directive 

number (MDN), (3) contract line item number (CLIN). 

(4) Revise DLMS implementation conventions as shown in Enclosure 2.

e. Alternatives:

(1) The mapping solution provided in this ADC was chosen to minimize impact on 

existing implementation by opening a separate data field for the CLIN when used in combination 

with an MDN. This allows both the CLIN and the MDN to retain their existing mapping when 

not used concurrently.

(2) One alternative also considered was providing guidance to map the MDN to the 

Distribution Code field when the CLIN is identified in the GF Segment of the DLMS transaction. 

This would have been feasible, but might have proved confusing since the MDN has been 

separately identified by this name in the GF Segment since the implementation of DLMS.

f. Proposed DLMS Change 1014A Staffing Response/Comment Resolution:

Originator Response/Comment Disposition

1. DLA Concur without comment. Noted.

2. Army Concur without comment. Noted.
Attachment, ADC 1014A

Page 4

Originator Response/Comment Disposition

3. Air Force Concur without comment. Noted.

4. Marine Corps Concur as written. Noted.

5. Navy Pending.

6. USTRANSCOM Concur. USTRANSCOM requests a minimum 30 day 

window from release of final approved ADC to 

implementation date. This time will be required to 

implement required changes in USTRANSCOM 

systems.

Noted. 

Implementation 

planned for after 

January 1, 2013.

5. REASON FOR CHANGE: This change is provided to accommodate inclusion of the MDN 

and the CLIN in the GF Segment when both are applicable and directed by the authorizing 

Service/Agency. This capability will be useful to DLA, which requires continued availability of 

the MDN, but is also developing systems changes to support ADC 1014 implementation and 

foresees a future requirement to carry all pertinent data in support of GFM and MCA validation.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Adding the separate mapping for the CLIN and MDN provides 

flexibility. 

b. Disadvantages: None identified.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Staggered/phased

implementation is authorized beginning January 1, 2014. Supply PRC members are required to 

actively monitor for implementation of ADC 1014 and this addendum, and provide 

implementation dates when they become available. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Improved management, oversight, and visibility 

of GFP are expected to generate savings or cost avoidance. However, no specific data is 

available to quantify any expected savings or cost avoidance. 

9. IMPACT:

a. New/Revised DLMS Data Elements: There are no new data elements identified. 

Revisions to the status code and advice code explanations are shown above.
Attachment, ADC 1014A

Page 5

b. Automated Information Systems: This change will impact DLA EBS and DLA 

contractor requisitioning systems. DOD EMALL requisitioning formats must be updated to 

accommodate this change. No Service impact is identified at this time.

c. DLA Transaction Services: Mapping updates are required. 

d. Non-DLA Logistics Management Standards Publications: Update for consistency 

with DLMS guidance as required. 
ADC 1014A, Enclosure 1, Page 1

Enclosure 1, DLMS Manual Revisions

Revisions are identified in red italics and strike thru. 

Revise DLM 4000.25, Volume 2, Chapter 4 as identified:

C4.2.10.5. Management Control Activity Processing of Government Furnished 

Materiel Validation Requests. MCAs in receipt of a GFM validation request (DLMS 517G, 

GFM Validation Request) will validate the data contained therein. This validation process must 

be completed and a DLMS 517G GFM Validation Response transaction created and forwarded 

to the applicable source of supply within 15 days or receipt of the GFM validation request 

transaction. A GFM validation response (DLMS 517G) will be transmitted to the applicable 

source of supply as follows:

C4.2.10.5.1. If the requisition has been previously validated, cite Advice 

Code 2M.

C4.2.10.5.2. If the requisition has not been previously validated and the 

call order number/procurement instrument identification number (PIIN) (or MDN and/or CLIN, 

if required by the Component in addition to the call order number/PIIN) is not present, cite 

Advice Code 2U.

DLM 4000.25, Volume 2, Chapter 4, Table C4.T2 as identified:

Table C4.T2. MCA Validation Process for GFM Transactions

CODE OR DATA 

ELEMENT

VALIDATION OF ENTRY

Transaction Type If DLMS 511R, Requisition, Referral, or Passing Order (DICs A01, 

A02, A04, A05, A0A, A0B, A0D, A0E, A3_, A4_,)

DLMS 511M, Requisition Modification (DIC AM_) (for 

modification to RDD, project code, PD, or advice code),

DLMS 869F, Requisition Follow-up (DIC AT_),

continue the GFM validation.

Stock Number Verify item requisitioned against a valid contract to determine 

authority for issue to the contractor. If blank, incorrect, or not 

authorized, reject with Status Code DN.

Unit of Issue Validate the unit of issue in conjunction with the quantity to ensure 

that the requisitioned quantity does not exceed the authorized 

quantity. If quantity is excessive, see validation of quantity field. 

(Note: If a change of unit pack has occurred, appropriate adjustment 

should be made for authorized quantity.)

Quantity If ordered item is authorized by contract, verify the quantity. If blank 

or invalid, reject with Status Code CD. If the requisitioned quantity 

exceeds the remaining authorized quantity, reject the quantity 

exceeding the authorized quantity with Status Code DJ. If authorized 

quantity has been exhausted by previous requisition(s), reject total 

requisitioned quantity with Status Code DQ.
ADC 1014A, Enclosure 1, Page 2

Table C4.T2. MCA Validation Process for GFM Transactions

CODE OR DATA 

ELEMENT

VALIDATION OF ENTRY

Requisitioner If blank or incorrect, discard. If not authorized, reject with Status 

Code DN.

Document Number If blank or incorrect, reject with Status Code CD.

Supplementary Address If contractor DoDAAC, and affected by signal code, and incorrect or 

not authorized, reject with Status Code DN.

Signal and Fund If signal and fund codes indicate issues without contractor 

reimbursement, process as GFM; otherwise, consider as CFM. CFM 

requisitions, except for Army, are not subject to MCA review. All 

Army contractor requisitions and associated transactions will be 

processed under GFM controls. DAAS will respond to requests for 

MCA review for Army CFM under special processing rules 

authorized by the Army.

Manufacturer’s Directive 

Number

If the MDN option is required by the Component and the MDN 

equates to a valid contract number, validate; otherwise, reject with 

Status Code DB.

Contract Call or Order 

Number

If specified by S/A contract, and entry is blank or incorrect, reject 

with Status Code DB.

Contract Line Item Number 

(CLIN)

If specified by S/A contract, and entry is blank or incorrect, reject 

with Status Code DB.

Procurement Instrument 

Identification Number

If blank, or contract is not on MCA file, or contract has expired, 

reject with Status Code DB. (If requisition originated in the legacy 

MILSTRIP format, then only the last eight positions of the PIIN are 

mandatory.)
ADC 1014A, Enclosure 2, Page 1

Enclosure 2, DLMS Implementation Convention Revisions

a. Revise DLMS 511R as follows:

Item # Location 511R, Requisition 

Revision

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1014A to DLMS Introductory notes:

- ADC 1014A, Revised Procedures for Inclusion of Contract Data 

in DLMS Transactions – Updated Mapping for Concurrent 

Identification of the Manufacturing Directive Number (MDN) 

and the Contract Line Item Number (CLIN)

Identifies DLMS Changes 

included in the transaction.

2. 2/GF01/70 Revise DLMS Note to C7 and Add DLMS Note to W3: 

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN) with the 

Contract Number.

2. Use in CAV transactions or as directed by the authorizing 

Service/Agency.

3. When both the CLIN and the MDN are applicable, identify 

the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the contract number. 

2. Use as directed by the authorizing Service/Agency. Refer to 

ADC 1014.

3. When both the CLIN and the MDN are applicable, identify 

the CLIN in GF09. Refer to ADC 1014A.

Clarifies that the CLIN may 

be provided at an alternative 

location when using the GF01 

to identify the MDN.

3. 2/GF08/70 Open GF08 and add Code C7 with applicable DLMS Note:

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the 

Contract Number when also identifying an MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer to 

ADC 1014A.

Supports enhanced 

functionality to identify the 

CLIN when also identifying 

the MDN.

4. 2/GF09/70 Open GF09 for identification of the CLIN. Supports enhanced 

functionality.
ADC 1014A, Enclosure 2, Page 2

b. Revise DLMS 511M as follows:

Item # Location 511M, Requisition Modification 

Revision

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1014A to DLMS Introductory notes:

- ADC 1014A, Revised Procedures for Inclusion of GFP/CFM 

Contract Data in DLMS Transactions – Updated Mapping for 

Concurrent Identification of the Manufacturing Directive 

Number (MDN) and the Contract Line Item Number (CLIN)

Identifies DLMS Changes 

included in the transaction.

2. 2/GF01/70 Revise DLMS Note to C7 and Add DLMS Note to W3: 

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN) with the 

Contract Number.

2. Use in CAV transactions or as directed by the authorizing 

Service/Agency.

3. When both the CLIN and the MDN are applicable, identify 

the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the contract number. 

2. Use as directed by the authorizing Service/Agency. Refer to 

ADC 1014.

3. When both the CLIN and the MDN are applicable, identify 

the CLIN in GF09. Refer to ADC 1014A.

Clarifies that the CLIN may 

be provided at an alternative 

location when using the 

GF01 to identify the MDN.

3. 2/GF08/70 Open GF08 and add Code C7 with applicable DLMS Note:

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the 

Contract Number when also identifying an MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer to 

ADC 1014A.

Supports enhanced 

functionality to identify the 

CLIN when also identifying 

the MDN.

4. 2/GF09/70 Open GF09 for identification of the CLIN. Supports enhanced 

functionality.
ADC 1014A, Enclosure 2, Page 3

c. Revise DLMS 517G as follows:

Item # Location 517G, Government Furnished Materiel (GFM) Validation 

Revision

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1014A to DLMS Introductory notes:

- ADC 1014A, Revised Procedures for Inclusion of GFP/CFM 

Contract Data in DLMS Transactions – Updated Mapping for 

Concurrent Identification of the Manufacturing Directive 

Number (MDN) and the Contract Line Item Number (CLIN)

Identifies DLMS Changes 

included in the transaction.

2. 2/GF01/70 Revise DLMS Note to C7 and Add DLMS Note to W3: 

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN) with 

the Contract Number.

2. Use in CAV transactions or as directed by the authorizing 

Service/Agency.

3. When both the CLIN and the MDN are applicable, identify 

the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the contract number. 

2. Use as directed by the authorizing Service/Agency. Refer to 

ADC 1014.

3. When both the CLIN and the MDN are applicable, identify 

the CLIN in GF09. Refer to ADC 1014A.

Clarifies that the CLIN may 

be provided at an alternative 

location when using the GF01 

to identify the MDN.

3. 2/GF08/70 Open GF08 and add Code C7 with applicable DLMS Note:

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the 

Contract Number when also identifying an MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer to 

ADC 1014A. 

Supports enhanced 

functionality to identify the 

CLIN when also identifying 

the MDN.

4. 2/GF09/70 Open GF09 for identification of the CLIN. Supports enhanced 

functionality.
ADC 1014A, Enclosure 2, Page 4

d. Revise DLMS 869C as follows:

Item # Location 869C Requisition Cancellation

Revision

Reason

1 DLMS 

Introductory 

Notes

Add ADC 1014A to DLMS Introductory notes:

- ADC 1014A, Revised Procedures for Inclusion of 

GFP/CFM Contract Data in DLMS Transactions – Updated 

Mapping for Concurrent Identification of the Manufacturing 

Directive Number (MDN) and the Contract Line Item 

Number (CLIN)

Identifies DLMS Changes 

included in the transaction.

2. 2/GF01/100 Add Code C7 and associated DLMS notes and add new Note 

3 to existing Code W3: 

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN)

with the Contract Number.

2. Use as directed by the authorizing Service/Agency.

3. When both the CLIN and the MDN are applicable, 

identify the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the contract 

number. 

2. Use as directed by the authorizing Service/Agency. Refer 

to ADC 1014.

3. When both the CLIN and the MDN are applicable, 

identify the CLIN in GF09. Refer to ADC 1014A.

Updates data content for 

consistency across requisition 

related transactions.

Clarifies that the CLIN may be 

provided at an alternative 

location when using the GF01 to 

identify the MDN.

3. 2/GF08/100 Open GF08 and add Code C7 with applicable DLMS Note:

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the 

Contract Number when also identifying an MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer 

to ADC 1014A. 

Supports enhanced functionality 

to identify the CLIN when also 

identifying the MDN.

4. 2/GF09/100 Open GF09 for identification of the CLIN. Supports enhanced 

functionality.
ADC 1014A, Enclosure 2, Page 5

e. Revise DLMS 869F as follows:

Item # Location 869F Requisition Follow-up

Revision

Reason

1. DLMS 

Introductory 

Notes

Add ADC 1014A to DLMS Introductory notes:

- ADC 1014A, Revised Procedures for Inclusion of 

GFP/CFM Contract Data in DLMS Transactions – Updated 

Mapping for Concurrent Identification of the Manufacturing 

Directive Number (MDN) and the Contract Line Item 

Number (CLIN)

Identifies DLMS Changes 

included in the transaction.

2. 2/GF01/100 Revise DLMS Note to C7 and Add DLMS Note to W3: 

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number (CLIN)

with the Contract Number.

2. Use as directed by the authorizing Service/Agency.

3. When both the CLIN and the MDN are applicable, 

identify the CLIN in GF09. Refer to ADC 1014A.

W3 Manufacturing Directive Number

DLMS Note:

1. Use to identify the MDN, in addition to the contract 

number. 

2. Use as directed by the authorizing Service/Agency. Refer 

to ADC 1014.

3. When both the CLIN and the MDN are applicable, 

identify the CLIN in GF09. Refer to ADC 1014A.

Updates data content for 

consistency across requisition 

related transactions.

Clarifies that the CLIN may be 

provided at an alternative 

location when using the GF01 to 

identify the MDN.

3. 2/GF08/100 Open GF08 and add Code C7 with applicable DLMS Note:

C7 Contract Line Item Number

DLMS Note:

1. Use to associate a Contract Line Item Number with the 

Contract Number when also identifying an MDN (at GF01).

2. Use as directed by the authorizing Service/Agency. Refer 

to ADC 1014A. 

Supports enhanced functionality 

to identify the CLIN when also 

identifying the MDN.

4. 2/GF09/100 Open GF09 for identification of the CLIN. Supports enhanced 

functionality.