Approved Addendum 210B 

Identification of SDR Document Type (includes NIMS and Non-DSS Receipts) 

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Agency (DLA) 

b. Originator: DLA/J-375 phone: DSN 427-2527 / Commercial 703-767-2527) 

2. FUNCTIONAL AREA: Primary: Supply SDR

3. REFERENCES: 

 a. DLMSO memorandum dated October 18, 2006, subject: ADC 210, Defense Reutilization and 

Marketing Service (DRMS) and National Inventory Management Strategy (NIMS) Shipment Types 

Identified for SDR Processing under DLMS (Supply/SDR) (Staffed by PDC 209) 

b. DLMSO memorandum dated November 9, 2006, subject: Proposed Addendum 210A to 

Approved Defense Logistics Management System (DLMS) Change (ADC) 210, Identification of SDR 

Document Type on National Inventory Management Strategy (NIMS) and Non-Distribution Standard 

System (DSS) Receipts (Supply/SDR) 

c. DLMSO memorandum dated May 16, 2006, subject: Approved Defense Logistics 

Management System (DLMS) Change (ADC) 196, Business Rules for Supply Discrepancy Reports 

(SDRs) Resulting from Lateral Redistribution Order (LRO) for DLA-Managed, Non-Army Managed 

Item (NAMI)-Owned Material (Staffed as PDC 210) (Supply/SDR) 

4. REQUESTED CHANGE: 

a. Title: Identification of SDR Document Type (includes NIMS and Non-DSS Receipts) 

b. Description of Change: This revises ADC 210 and the proposed revision under Addendum 

210A. This change provides a new set of one-position type codes for the identification of non-DSS 

wholesale material discrepant receipts. These will distinguish DSS wholesale receipts from those at a 

NIMS site, non-DSS DD, or other non-DSS location (e.g., commercially operated storage facility). 

The DRMS portion of ADC 210 is modified to isolate the second position into a separate data element 

for transaction exchange so that the current one-position code may be retained. The DRMS reports 

functionality form ADC 210 remains valid. This change also publishes in the DLMS Supplement 

additional notes for the WebSDR field length where needed for clarification because the authorized 

DLMS length differs from the X12 field size and where the field length might not otherwise be 

published by an authoritative source. ADC 210 revisions are identified in bold/italics. Proposed 

Addendum 210A revisions are highlighted in yellow; Addendum 210B revisions are highlighted in 

blue. 

c. Procedures: Refer to ADC 210 for background and procedures. 

(1) Immediate Implementation: 

(a) Display the drop-box for selection of document type on DOD WebSDR report 
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submission screen (see enclosure). Ensure that contract number is mandatory for Type P. 

(b) Add the document type to the record display resulting from a web query. 

(c) SAMMS: SDRs identified as type V (previously type 7T) must be passed to SAMMS 

by substituting the current type 7. Types A, P, and N will reject when received by SAMMS and will 

require manual attention.. 

(d) DRMS: DRMS type codes will be stored and passed as a separate data element to 

limit impact to automated systems. DRMS type codes may be implemented at any time for web entry. 

The new type code and narrative explanation will display on email transmissions. Use of the new data 

element in applications receiving DLMS transactions will be optional at this time. 

(e) Distribution Standard System: DSS will apply basic business rules used for 

processing Type R transactions to the new Type N, but will allow as a web-generated SDR, vice DSS 

ADRS generated. 

(f) DLA Business Systems Modernization (BSM): BSM will apply basic business rules 

used for Type R transactions to the new Type N; for Type 8 to new Type A, for Type 9 to new Type P; 

but will allow as a web-generated SDR, vice DSS ADRS generated. 

(g) Navy NSDRS: These new codes are primarily to support processing of SDRS for 

DLA directed shipments. The critical impact to Navy would be in generation of SDRs at Navy sites 

receiving material under NIMS. NSDRS should not be used for this purpose until such time as the 

appropriate type codes can be applied. 

(h) Army AEPS: Upon DAAS implementation, the new single-position Type V 

(replacing 7T) may be passed to AEPS. 

(i) This change has no known impact on other Service applications. 

(2) Delayed Implementation Authorized: Modify WebSDR query/report searches to include 

document type (including DRMS type) in search criteria. 

(3) Type codes/text will be as follows. 

(a) The expanded definitions for the codes for DLMS Dictionary/Directory update is 

shown at Enclosure 1. 

(b) The DLMS Supplement note and display text for email SDRs prepared by WebSDR 

are shown at Enclosure 2. 

(c) Sample screen for the WebSDR drop box is shown at Enclosure 3. Code 8, 9, and R, 

are not displayed on the screen for user entry; these code will only be system assigned. 

(d) WebSDR on-line help instructions are shown at Enclosure 4. 
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d. Reason for Change: Subsequent to the publication of ADC 210, it was determined that 

WebSDR-generated SDRs identified by the current one-position DD receipt document type codes 

would violate within DSS or BSM due to missing DSS control number. DLA’s current preference is 

to restrict these codes for internal assignment, and group other external wholesale material discrepancy 

types using the new two-position codes. Subsequent to publication of Addendum 210A, it became 

apparent that it would be much easier for affected automated systems to handle a new one-position 

type code vice the planned two-position type codes. (The DLA SAMMS is a legacy system which is 

being replaced by BSM and no program changes will be authorized. DAASC is being asked to pass 

the new type V as type 7 so that they will process as valid transactions. The other new types will be 

rejected and manually re-entered as wholesale receipt SDRs.) 

5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Allows clear identification of SDRs prepared within DD’s operating DSS and 

those outside DSS. No longer requires a significant database change to adjust the field size for this 

data element, thus facilitating a more rapid implementation. 

b. Disadvantages: None identified. 

6. IMPACT: 

a. Data Content/Procedures: See Enclosures. DLMS applications which have not adopted the 

new codes, to include the separate data element for the DRMS type, should ensure that inclusion of the 

new codes will not cause transactions to reject. 

b. Publication(s): This change impacts DOD 4000.25-M, DLMS publication and 842A and 

corresponding DLMS Supplements and DRMS-I 4160.14, Vol 2, to include changes to manual 

procedural text, transactions, data elements, code values. WebSDR training should also reflect new 

screens.

Enclosures 
Enclosure 1 

DLMS Dictionary/Directory Update 

TYPE DOCUMENT CODE (DLMS Qualifier D; X12 Code Name= Court Document Type Code) : This is a 

DLA/DoDWeb SDR data element used to identify the type of discrepant report and type of shipment involved. 

Code list is based upon DLAH 4140.4, CDCS handbook. DAAS will fill the data code entry with doc 6 or doc 7 as 

depicted in the code list below when a code is not entered in the DLMS Supplement. An ANSI data maintenance 

action is in process to obtain a more appropriate DLMS qualifier for use in a future version/release.

6 Customer originated, direct vendor delivery 

7 Customer originated, depot/lateral shipment Identifies a discrepant shipment resulting from a 

Distribution Depot shipment, lateral redistribution (not 

under TAV rules), or other non-procurement source. 

V Customer originated, lateral shipment under 

TAV 

System assigned based upon TAV business rules. This code 

may be processed by the SoS in a manner comparable to 

Type 7. 

8 Depot originated, depot receipt from nonprocurement source (other than RDO) 

Used by Distribution Standard System (DSS) DD. 

A Storage site receipt, customer return/other Identifies a discrepant receipt resulting from a customer 

return or other type receipt not specifically identified 

elsewhere. Receiving activity is a non-DSS DD or 

shipment of DLA-owned material to Military Service 

activity under National Inventory Management Strategy 

(NIMS) business rules, or other authorized wholesale 

material storage site. This code may be processed in a 

manner comparable to Type 8. 

9 Depot originated, vendor delivery to depot Used by DSS DD. 

P Storage site receipt, vendor delivery (new 

procurement) 

Identifies a discrepant receipt resulting from a vendor 

shipment to a non-DSS DD or shipment of DLA-owned 

material to a Military Service activity under the NIMS 

business rules, or other authorized wholesale material 

storage site. This code may be processed in a manner 

comparable to Type 9. 

R Depot originated, redistribution order receipt Used by DSS DD. 

N Storage site receipt, depot shipment (RDO) Identifies a discrepant receipt resulting from a DD 

shipment to a non-DSS DD or shipment of DLA-owned 

material to a Military Service under NIMS business rules, 

or other authorized wholesale material storage site. This 

code may be processed in a manner comparable to Type R. 
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DRMS SDR Type Code (DLMS Qualifier ST; X12 Code Name= Special Marketing Type Code). 

DLMS Note: Use to identify the DRMS Type Code. This is a DLA/DOD WebSDR data element used to identify 

the type of discrepant report and type of shipment involved. It is used in conjunction with Type Document Code 

7. 

D DRMS donated material Identifies discrepant property shipped to State Agency 

customers by a DD 

R DRMS reutilization Identifies discrepant property shipped to a DOD customer 

by a DD 

F DRMS transferred material Identifies discrepant property shipped to a Non-DOD 

federal agency customer by a DD 

S DRMS sale Identifies discrepant property sold to a DRMS sales 

contractor and shipped by a DD 

L DRMS DEMIL Identifies discrepant property shipped to a DEMIL center 

from a DD 

P DRMO submitted, depot shipment Identifies discrepant property shipped to DRMOs from a 

DD 

O Other DRMS shipment Any other discrepant DRMO property shipment not 

identified in (D, R, F, S, L or P) 
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Enclosure 2 

DS Update and SDR Email Text 

Revise DLMS Supplement 842A(W/R) as identified in bold italics: 

1. Update 2/1050/LQ01, Code D, SDR Type Document Code (X12 Code Name=Court Document 

Type Code. 

DLMS Note: 

Use to identify the Type Document Code. This is a DLA/DOD WebSDR data element used to identify 

the type of discrepant report and type of shipment involved. Code list is based upon DLAH 4140.4, 

CDCS Handbook. 

Valid entries are for SDR types are: 

6 – Customer originated, direct vendor delivery 

7 – Customer originated, depot/lateral shipment 

V – Customer originated, lateral shipment under TAV 

8 – Depot originated, depot receipt from non-procurement source (other than RDO)

A – Storage site receipt, customer return/other (Note: Requires authorization prior to 

 use.) 

9 – Depot originated, vendor delivery to depot 

P – Storage site receipt, vendor delivery (new procurement) (Note: Requires 

authorization prior to use.) 

R – Depot originated, redistribution order receipt 

N – Storage site receipt, depot shipment (RDO) (Note: Requires authorization prior to 

 use.) 

An ANSI data maintenance action has been taken to obtain a more appropriate code for use in a 

future version/release. 

2. Add 2/1050/LQ01, Code ST, DRMS Type Code (X12 Code Name= Special Marketing Type 

Code). 

DLMS Note: Use to identify the DRMS SDR Type Code. This is a DLA/DoD WebSDR data 

element used to identify the type of discrepant report and type of shipment involved. It is used in 

conjunction with Type Document Code 7. 

D – DRMS donated material 

R – DRMS reutilization 

F – DRMS transferred material 

S – DRMS sale 

L – DRMS DEMIL 

P – DRMO submitted, depot shipment

O – Other DRMS shipment 

3. Administrative Change: This change publishes in the DS additional notes for the WebSDR field 

length where needed for clarification because the authorized DLMS length differs from the X12 

field size and where the field length might not otherwise be published by an authoritative source.
Enclosure 3 

Screen Display (Drop Box) for User Selection 

This example is provided to help communicate the requirement. Final design will be determined by 

DAASC. 

6 – Customer SDR, vendor delivery 

7 – Customer SDR, depot/lateral shipment/other 

-----RESTRICTED USE: DRMO ONLY------ 

D – DRMS donated material 

R – DRMS reutilization 

F – DRMS transferred material 

S – DRMS sale 

L – DRMS DEMIL 

P – DRMO SDR, depot shipment 

O – Other DRMS shipment 

----RESTRICTED USE: NIMS SITE / NON-DSS DEPOT / OTHER AUTHORIZED USERS ONLY ---- 

N – Storage site receipt, depot shipment (RDO) 

P – Storage site receipt, vendor delivery (new procurement) 

A – Storage site receipt, customer return/other 

----RESTRICTED USE: AUTHORIZED USERS ONLY ----

V – Lateral redistribution under TAV rules 

Special Use Type Codes: Optional, use only as directed 
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Enclosure 4 

WebSDR Help Screen 

This information will be added to the on-line help feature. 

Type Document Code/DRMS SDR Type Code (Optional; user input or generated) 

Type codes are used to help some automated applications properly process or track SDRs resulting 

from different shipment scenarios. Normally customers do not need to assign the appropriate code 

because the WebSDR application will determine the correct code based upon shipment history. If 

shipment history is not available, the customer may select the correct code from the available list. Do 

not use codes designated for “restricted use” unless you have been authorized to do so as this may 

delay proper handling of your discrepancy report. Not all codes may be selected via WebSDR. 

6 - Customer originated, direct vendor delivery (also known to as customer direct). 

7 - Customer originated, depot/lateral shipment. Identifies a discrepant shipment resulting from a 

Distribution Depot shipment, lateral redistribution (not under TAV rules), or other non-procurement 

source. 

DRMS Restricted Use Codes: 

All of the following are currently associated with Type 7. 

D - Customer submitted, DRMS donated material. Identifies discrepant property shipped to State 

Agency customers by a Distribution Depot. 

R - Customer submitted, DRMS reutilization. Identifies discrepant property shipped to a DOD 

customer by a Distribution Depot. 

F - Customer submitted, DRMS transferred material. Identifies discrepant property shipped to a NonDOD federal agency customer by a Distribution Depot. 

S - Customer submitted, DRMS sale. Identifies discrepant property sold to a DRMS sales contractor 

and shipped by a Distribution Depot. 

L - Customer submitted, DRMS DEMIL. Identifies discrepant property shipped to a DEMIL center 

from a Distribution Depot. 

P - DRMO submitted, depot shipment. Identifies discrepant property shipped to DRMOs from a DD 

O - Customer submitted, Other DRMS shipment. Any other discrepant DRMO property shipment not 

identified in (D, R, F, S, L or P) 

Other Restricted Use Codes: 

V - Customer originated, lateral shipment under Total Asset Visibility (TAV). This code is normally 

system assigned based upon TAV business rules. This code may be processed by the SoS in a manner 

comparable to Type 7. 

8 - Depot originated, depot receipt from non-procurement source (other than RDO). Assigned by 

Distribution Standard System (DSS) only. 

A - Storage site receipt, customer return/other. Identifies a discrepant receipt resulting from a 
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customer return or other type receipt not specifically identified elsewhere. Receiving activity is a nonDSS Distribution Depot or shipment of DLA-owned material to Military Service activity under 

National Inventory Management Strategy (NIMS) business rules, or other authorized wholesale 

material storage site. This code may be processed in a manner comparable to Type 8. 

9 - Depot originated, vendor delivery to depot Assigned by DSS Distribution Depot. 

P - Storage site receipt, vendor delivery (new procurement). Identifies a discrepant receipt resulting 

from a vendor shipment to a non-DSS DD or shipment of DLA-owned material to a Military Service 

activity under the NIMS business rules, or other authorized wholesale material storage site. This code 

may be processed in a manner comparable to Type 9. 

R - Depot originated, redistribution order receipt. Assigned by DSS Distribution Depot. 

N - Storage site receipt, depot shipment (RDO). Identifies a discrepant receipt resulting from a 

Distribution Depot shipment to a non-DSS Distribution Depot or shipment of DLA-owned material to 

a Military Service under NIMS business rules, or other authorized wholesale material storage site. This 

code may be processed in a manner comparable to Type R.