DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

October 27, 2020

MEMORANDUM FOR DEPARTMENT OF DEFENSE ACTIVITY ADDRESS DIRECTORY 

(DoDAAD) PROCESS REVIEW COMMITTEE (PRC) 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC)

1197A, Remove Public XML Submission (DoDAAD)

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management Standards (DLMS), Volume 6, Chapter 2, Department of Defense Activity Address 

Directory is approved for immediate implementation. Target timeline for Defense Automatic 

Addressing System (DAAS) updates to the DoDAAD expected to be completed within 60 days of 

the publication of this ADC.

Addressees may direct questions to Richard Morrow, DoDAAD PRC Chair, at 571-527-

6692 or e-mail: EBSO.DoDAAD@dla.mil. Others must contact their Component designated 

representative. 

THOMAS A. DELANEY 

Director, Enterprise Business Standards Office

Attachment

As stated

cc:

ODASD(Logistics)

OUSD(DPC)
Attachment, ADC 1197A

Page 1

ADC 1197A

Remove Public XML Submission

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), DoDAAD PRC Chair, Richard Morrow, at 571-527-6692, email: 

EBSO.DoDAAD@dla.mil. 

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES:

a. Primary/Secondary Functional Area: DoDAAD

3. REFERENCE: DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 

6, Chapter 2, Department of Defense Activity Address Directory.

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change removes the public XML submission forms 

from eDoDAAD. 

b. Background:

(1) ADC 1197 created an automated DoDAAC submission tool for anyone to submit 

DoDAAC changes to the DoDAAD Central Service Points (CSP). The genesis was to allow the 

actual owners to type the information directly into the application and pass it to the CSPs 

directly, so there would be no need for the CSP to copy/paste the information or have to retype it 

into the update application. 

(2) The creation of an XML interface also provided a method for other systems, 

specifically Procurement Integrated Enterprise Environment (PIEE), to submit change requests 

to the directly CSPs. 

(3) What was unforeseen at the time of the implementation was the increased 

workload for some CSPs and the fact that the XML did not support the existing workflow used 

by Services. Army and Air Force had separate independent applications and did not need or 

want to use the DAAS built XML file, they already had the ability to update the authoritative 

DoDAAD database at DAAS, so the XML file submission for Army and Air Force was 

immediately eliminated. DLA and USMC were both using a PDF file submissions and saved the 

PDF file to create an audit trail, so they too requested they be removed from the XML 

submission tool. Last, GSA has their own application to create and submit XML, so GSA is not 

using the DAAS XML submission tool. 

(4) There are approximately ten thousand changes made to the DoDAAC each month 

but in the past eighteen months, there have only been a little over a thousand XML submissions

using the DAAS tool. The XML concept has not been embraced, so the decision was made to 

keep the XML input to support PIEE (and GSA), but drop the DAAS DoDAAC XML 

submission created with ADC 1197. Currently, ninety-five percent of the XML submitted is 
Attachment, ADC 1197A

Page 2

from the Defense Health Agency and that will drop significantly once DHA has completed their 

transition to a new DoDAAC series.

c. Approved Change in Detail:

(1) Drop the CAPTCHA to enter the DoDAAD home page. CAPTCHA is intended 

to distinguish human from machine input, typically as a way of thwarting spam and automated 

extraction of data from websites. There is nothing to extract or create spam from the DoDAAD 

home page, so the CAPTCHA page serves no purpose. 
Attachment, ADC 1197A

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(2) On the home page, remove the links to the request/update feature. The goal is to 

disable the ability to create or submit an XML file. The arrows point to the objects to 

remove:

d. Revisions to Defense Logistics Manuals: N/A

e. REASON FOR CHANGE: This change removes the need to continue support for an 

unused feature.

f. Alternatives: None noted.
Attachment, ADC 1197A

Page 4

5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Reduced workload.

b. Disadvantages: None.

6. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Authorized for immediate 

implementation by DAAS upon publication of the ADC. The following targeted deadlines are

provided: 

a. DAAS: Target timeline for DAAS to implement in eDoDAAD is 60 days from the 

publication of the ADC. 

b. Services/Agencies: N/A.

7. IMPACTS:

a. New/Changes to Data Elements: None.

b. Automated Information Systems (AIS): eDoDAAD (public access).

c. Army and Air Force. Army and Air Force must make the necessary changes to their 

respective DoDAAC applications to mirror the changes to the DoDAAD.

d. Non-DLM Publications: Services/Agencies must incorporate the changes identified 

herein into the relevant Service/Agency-level DoDAAD management publications, including 

(but not limited to) the following: 

(1) 41 CFR, Federal Property Management Regulations 

(2) U.S. Army: AR 725-50 

(3) U.S. Air Force: AFMAN 23-230

(4) U.S. Marine Corps: MCO 4400.201, Vol 2

(5) U.S. Coast Guard: COMDTINST M4000.2

(6) Defense Information Systems Agency: DISA Instruction 270-50-10 

8. PROPOSED DLMS CHANGE (PDC) 1197A RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS Concurs without comment – 8/20/2020 Noted

2. USTRANSCOM/J3-C Concurs without comment – 8/20/2020 Noted

3. Navy Concurs without comment – 9/2/2020 Noted

4. USMC Concurs without comment – 9/3/2020 Noted

5. USSOCOM Concurs without comment – 9/3/2020 Noted

6. Air Force Concurs without comment – 9/3/2020 Noted

7. US Army No response received Noted
Attachment, ADC 1197A

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8. WHS No response received Noted