1 

ADC 396, Attachment 

ADC 396 

 Revised Procedures and Data Content for DLMS Materiel Release Order (940R) and Material 

Release Advice ((945A) and New Denial Management Code for Marine Corps BRAC 

 

1. ORIGINATOR: Defense Logistics Agency, DLA J-331, 703-325-1924 (DSN 427)

2. FUNCTIONAL AREA: Primary: Supply/ Logistics.

3. REFERENCES: 

a. Functional Requirements Pre-Design for DLA’s implementation of Base Realignment and 

Closure (BRAC) Retail Storage and Distribution Interface (SDI). 

b. Proposed DLMS Supplement 945A on the DLMSO internet site eLibrary under DLMS 

Supplements to Federal Implementation Conventions - Transaction Sets, available at: 

http://www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp. 

c. DLMSO memorandum dated July 1, 2010 subject: Approved Defense Logistics 

Management System (DLMS) Change (ADC) 381, Procedures and Additional Data Content 

supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy BRAC 

SS&D/IMSP. This change established data elements on the DLMS Material Release Order (DS 940R) 

and Material Release Advice (DS 945A) which will also be applied to the interface between the DLA 

Land & Maritime Distribution Standard System (DSS) partner site and the Marine Corps Maintenance 

Center (MCMC) systems. 

4. REQUESTED CHANGE: Yellow highlighting identifies changes included in the original PDC 

422 staffing. Green highlighting identifies updates subsequent to original staffing.

a. Description of Change: This change proposes new procedures and updates the DLMS 

Material Release Order (DS 940R) and Material Release Advice (DS 945A) between the MCMC and 

DLA Depots operating under the DSS. 

(1) Materials stored by DLA in support of a specific maintenance mission at an MCMC 

site is 100% owned by the Marine Corps and will be protected to specific maintenance projects. 

MCMC systems segregate materials by ILSMIS file designator or MRPII stock room designators. 

When material is required by MCMC for production requirements, Marine Corps will generate a 

Material Release Order (DS 940R) to request material from DLA storage. The DLA Land & 

Maritime DSS partner site will react to this request by picking material and delivering the material to 

the requested delivery location. The DSS partner site will then respond to the Marine Corps with a 

(DS 945A) Material Release Advice transaction. 

(a) When material requested by the Marine Corps is not available, DSS will respond 

to MCMC systems with a DLMS 945A transaction showing partial or complete denial of the requested 

issue. 
2 

ADC 396, Attachment 

(b) When one or more of the MCMC systems is unavailable, DSS may issue 

material from a Post-Post transaction, and provide notification to the MCMC systems of the material 

issue using a DLMS 945A transaction 

(c) When material is required by MCMC for production requirements at an offsite 

location, Marine Corps will request an Off Station Issue and a Material Release Order (DLMS 940R) 

to request material from DLA storage. The Land & Maritime DSS partner site will react to this 

request by picking material and packing and shipping the material to the delivery location specified on 

the MCMC-prepared documentation. 

(d) Materiel identification will include: 

1. Identification of non-National Stock Number (NSN) materiel by a Local 

Stock Number (LSN). 

2. Identification of unit of use material by a Local Stock Number (LSN). 

(2) Marine Corps will direct disposition of defective material and enter disposition 

instructions into DSS. DSS will react to the instructions and pick, pack, and ship material as 

necessary. DSS will then provide the Marine Corps with a Material Release Advice (DLMS 945A) 

transaction notifying them of completion of the requested action. 

(3) Marine Corps will order some materials as direct turn over (Reason for Requisition 

Code E) specifying that material should be received directly to the shop floor. Upon receipt of this 

material, DSS will deliver the material directly to the local delivery destination specified on the 

PMRD, then DSS will provide the Marine Corps with a Material Release Advice (DLMS 945A) 

transaction. 

b. Background: 

(1) BRAC Concept. As a result of the 2005 BRAC decision, storage and distribution 

functions for Operating Material and Supplies associated infrastructure supporting the Marine Corps 

Maintenance Center sites will transfer to DLA. The Marine Corps sites are Maintenance Center 

Albany (MCA) and Maintenance Center Barstow (MCB). The intent of the directive is to significantly 

improve combat effectiveness while reducing costs by developing a world-class, cost-effective supply 

chain focused on readiness; taking every opportunity to eliminate waste, reduce touches, reduce cost, 

and improve readiness. In accordance with the signed CONOPS, DLA has agreed to provide S&D 

support to the Marine Corps sites. 

c. Detailed Procedure: Procedures associated with multiple scenarios are shown below.

(1) Marine Corps Requests Part from DLA Storage. 

(a) MCMC systems will create a parts request for one or more parts. The parts 

request will be passed to the Marine Corps Bridge. 

(b) The Marine Corps Bridge will create individual 940R transactions for each 

required material held in DSS storage. Each individual 940R transaction will be passed from the 

Marine Corps Bridge through DAAS to DSS. 
3 

ADC 396, Attachment 

(c) DSS will react to this request by picking material and delivering the material to 

the requested delivery location. A DSS materiel release confirmation (945A) transaction will be sent 

from DSS through DAAS to Marine Corps Bridge upon release of the shipment 

(d) Transactions will contain additional industrial activity support data content as 

described in Enclosure 1. 

(2) Marine Corps Requests Part from DLA storage, DSS Denies Some or All of the 

Request. 

(a) MCMC systems will create a parts request for one or more parts. The parts 

request will be passed to the Marine Corps Bridge. 

(b) The Marine Corps Bridge will create individual 940R transactions for each 

required material held in DSS storage. Each individual 940R transaction will be passed from the 

Marine Corps Bridge through DAAS to DSS. The MCMC will assign a new document number using 

the Utilization Code B/document number serial number beginning with B for this action. 

(c) DSS will react to this request by picking material and delivering the material to 

the requested delivery location. A materiel release confirmation (945A) transaction will be sent from 

DSS through DAAS to Marine Corps Bridge upon material shipment for all material issued. 

(d) A materiel release denial (MRD) (945A) (partial or full) will be sent from DSS 

through DAAS to Marine Corps Bridge as applicable. 

(e) Transactions will contain additional industrial activity support data content as 

described in Enclosure 1. A new denial management code is requested below and is shown in 

Enclosure 3. 

(3) System Down, Post-Post Issue of Material. 

(a) When one or more of the MCMC systems is unavailable, a Marine Corps 

representative will provide appropriate documentation to a DSS operator (including management 

approval based on Marine Corps instructions) directing release of materiel. The paperwork will 

include applicable data required such as NSN/LSN, work order number, project code, owner RIC 

(stockroom). 

(b) The DSS operator will enter the information provided into DSS (through super 

MRO (SMOK), or post-post process. DLA personnel will assign a new document number using the 

Utilization Code D/document number serial number beginning with D for this action. DLA personnel 

will also include a Post-Post Previously Requested Indicator in the release order to ensure that the 

MCMC recognizes that whether or not the requested action was previously recorded in the MCMC 

application. 

1. If the Marine Corps has an emergent requirement there's a chance that a 

planner or mechanic may come directly to DSS and request the material using the DSS Post-Post 

process (as long as they have the proper documentation). In this case the Marine Corps planner or 

mechanic would not have previously entered the issue request into the Marine Corps systems. 

2. It could also happen that the Marine Corps has an emergent requirement, 
4 

ADC 396, Attachment 

they've entered it into the Marine Corps systems, but for some reason the issue request has not reached 

DSS (for example, if the Marine Corps-DAAS queues are down or the Marine Corps MQ-Series server 

is down). In this case the planner or mechanic will come to DSS and request the material using the 

DSS Post-Post process and tell the DSS operator that they have already entered this request into the 

Marine Corps systems. 

(c) DLA will pick the material and issue it to Marine Corps representative. 

(d) DSS sends the Materiel Release Confirmation (DLMS 945A) transaction to the 

Marine Corps owner via DAAS and the Marine Corps Bridge. 

(4) Off Station Issue. 

(a) For an off station material issue of Marine Corps-owned material from the DSS 

partner site, materiel will be issued out of DSS as a local issue. The Marine Corps will generate a 

Material Release Order (MRO) (DLMS 940R) to request material from DLA storage. The Marine 

Corps Bridge will pass the MRO (DLMS 940R) through DAAS to DSS. The DLMS 940R would 

contain the collocated DLA Depots DODAAC. The MCMC will also provide the hard copy shipment 

document (DD1149 and DD1348-1A) with shipping information for the actual destination. The hard 

copy documentation will be attached to the material. The material will be taken to the collocated 

depot. Staffing Note: The DLA Land & Maritime DSS Partner Site does not have its own 

Transportation Office therefore all off-base shipments must be moved to the collocated Distribution 

Depot for packaging, shipping and transportation using the DSS Transshipment Process. 

(b) The DSS partner site personnel have procedures in place to wait for the Marine 

Corps hard copy forms before moving the material to the Distribution Depot. The release drops the 

material from the accountable record at the Albany or Barstow DSS partner site. Note: No 

corresponding issue (DLMS 867I) is prepared. A materiel release confirmation (DLMS 945A) 

transaction will be sent from DSS through DAAS to Marine Corps Bridge upon release of materiel. 

(c) The Distribution Depot DSS transship process will produce the correct shipping 

documentation/labeling and ship the materiel to the requested destination as indicated on the MCMCprepared hard copy document. No shipment status (DLMS 856S/AS8) will be transmitted pending 

DSS enhancement of the transshipment process. 

(5) Disposition of Defective/Discrepant Material. 

(a) The Marine Corps will provide disposition instructions for defective/discrepant 

material to the DLA Land & Maritime DSS partner site via email. DLA personnel will enter requested 

action into DSS. 

(b) DSS will react to the disposition instructions and pick, pack, and ship the 

material as specified in the disposition instructions. 

(c) DLA personnel will assign a new document number using the Utilization Code 

D/document number serial number beginning with D, and prepare a materiel release confirmation 

(DLMS 945A) transaction. The 945A will be sent from DSS through DAAS to Marine Corps Bridge 

upon release of materiel. Staffing Note: Request additional clarification on this process. 

Defective/discrepant items must often be returned on the original document number or the association 

with the original requisition/shipment would be lost. Updates will be documented for the approved 
5 

ADC 396, Attachment 

change. 

(d) Staffing Note: DLMSO identified ADC 353, Procedures for Pre-positioned 

Materiel Receipt (PMR) and Shipment Status for Retrograde and Directed Discrepant/Deficient 

Materiel Returns, as supplemental to the disposition of defective/discrepant material discussed in this 

proposal. DLA responded that BRAC funds cannot be used for changes that are not specifically 

associated with BRAC for DLA or the Marine Corps. The Marine Corps Maintenance Systems does 

not create PMRs for returns to DLA Depots today, so the Marine Corps cannot use BRAC funds to 

implement that change. Both DLA and the Marine Corps would have to make this change as a result 

of their normal system change request process, prioritization and funding to accommodate the ADC 

353 requirements. 

(6) DSS Receives/Issues Marine Corps Material to Shop. 

(a) The MCMC systems will create a PMRD (DLMS 527D) for direct turn over 

material that the Marine Corps wants delivered directly to the maintenance shop upon receipt. The 

PMRD will specify Reason for Requisition Code E, End Use Delivery. 

(b) The Marine Corps Bridge will pass the PMRD transaction through DAAS to 

DSS. DSS will receive the material and send a receipt (DLMS 527R) transaction through DAAS to the 

Marine Corps Bridge. The receipt will include the Reference Document Number which is generated 

by DSS1 and will be used on the subsequent materiel release confirmation. (The Reference Document 

Number will include the “D” in the first position of the document number serial number/Utilization 

Code D as described below.) 

(c) DSS will use Reason for Requisition Code E from PMRD to trigger delivery of 

the material to the requested delivery location. The release of materiel will be confirmed by DLMS 

945A transaction through DAAS to the Marine Corps Bridge. The document number on the materiel 

release confirmation will be the same value as the Reference Document Number cited on the DSSprepared receipt. 

(7) New Utilization Code: The following new utilization code is requested for use on 

DLMS transactions. This value will be repeated in the first position of the document number serial 

number. Refer to Enclosure 5.

Code Explanation 

B Document number assigned by the Marine Corps Maintenance Center Bridge in 

conjunction with the changes required under DLA Marine Corps industrial activity 

support agreement. Applies where release of materiel is initiated within the Marine Corps 

systems and submission of the corresponding material release order is transmitted to the 

DLA managed warehouse. (This meaning is applicable only when an MCMC-associated 

DoDAAC is used to construct the document number.) 

D Document number assigned by the depot on behalf of the Marine Corps Maintenance 

Center under DLA Marine Corps industrial activity support agreement. Applies where 

release of materiel is initiated without submission of a corresponding material release 

 

1

 Refer to PDC 419, Revised DLMS Supplement (DS) 527R and Associated Procedures under Marine Corps BRAC 

SS&D/IMSP, for additional detail. 
6 

ADC 396, Attachment 

order. (This meaning is applicable only when an MCMC-associated DoDAAC is used to 

construct the document number.) 

(8) New Denial Management Code: The following new denial management code is 

requested for use on the DLMS 945A to identify a non-balance affecting denial. This new 

management code will be used when personnel who are assigned to pick materiel suspect a problem 

precluding use of the item to fill the MRO. DSS will schedule and inspect to determine if the materiel 

is actually in an unacceptable condition, e.g., damaged. The inspection may take several days and the 

Marine Corps would not be aware of the cause for delay. In order to alert the MCMC immediately a 

denial management code will be returned. This procedure will allow the MCMC to seek an alternate 

source of the materiel if needed urgently. If the materiel is shown by inspection to be damaged or 

otherwise unusable, the appropriate balance-affecting transactions would follow. Refer to Enclosure 3. 

Staffing Note: This code will be established for DLA industrial activity support and may be applied 

by coordination with DLA for other Services. If wide use is desired, Components should submit 

comments on this proposal. 

Code Applicable DI Codes Explanation 

V A5_ less A5J Denied. Requested stock cannot be released due to suspected 

unacceptable condition. Inspection to be conducted for 

verification. Applicable to DLA industrial activity support 

agreement. 

(9) The data content to be captured in the Material Release Order (940R) and Material 

Release Advice (945A) are shown at Enclosure 1. 

(10) The DLMS Supplement updates for the 940R and 945A are shown at Enclosure 2. 

(11) MILSTRAP Appendix 2.6, Management Codes, is shown at Enclosure 3. Comparable 

changes will be made to the DLMS dictionary. 

(12) Enclosure 4 identifies updates to the Reason for Requisitioning Code to reflect 

Marine Corp usage. 

(13) Enclosure 5 identify updates to the Utilization Code to reflect Marine Corp usage. 

(14) A transaction flow diagram for issue of material to Marine Corps parts request is 

shown at Enclosure 6. 

(15) A transaction flow diagram for issue of Material to Marine Corps parts request with 

partial or full denial is shown at Enclosure 7. 

(16) A transaction flow diagram for Marine Corps System Down/Post-Post parts material 

issue is shown at Enclosure 8. 

(17) A transaction flow diagram for Marine Corps off station issue is shown at Enclosure 

9. 
7 

ADC 396, Attachment 

(18) A transaction flow diagram for Disposition of Defective Material is shown at 

Enclosure 10. 

(19) A transaction flow diagram for DSS receiving Marine Corps material to stock is 

shown at Enclosure 11. 

5. Alternatives: Material Resource Planning (MRP) II, ILSMIS, and DSS will not be able to support 

the BRAC IMSP Spiral 3 processes using DLMS standard transactions and will need to consider nonstandard options. 

6. REASON FOR CHANGE: As a result of BRAC 2005 SS&D DSS will be storing and issuing all 

consumable items in support of the Marine Corps Industrial sites. These changes will ensure the same 

or better functionality exist after the implementation of BRAC 2005 as before. 

7. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Material Resource Planning (MRP) II, ILSMIS, and Distribution Storage 

System (DSS), will be able to comply with DLMS standards for the BRAC IMSP Spiral 2 process

b. Disadvantages: None

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA and Marine Corps testing will 

begin November 15, 2010. Target implementation is February 22, 2011. 

9. IMPACT: 

a. Policy Impact: 

(1) On March 11, 2010, the Deputy Assistant Secretary of Defense for Supply Chain 

Integration authorized DLA and Navy to proceed with development of procedures associated with the 

industrial activity support agreements under BRAC. Although this Marine Corps requirement was not 

identified at the time, the authorization to proceed is applied. 

(2) Review for impact of BRAC SDI implementation on overarching policy under DoD 

4140.1-R, DoD Supply Chain Materiel Management Regulation, is recommended. 

b. DLMS Data Content: This ADC makes previous Navy BRAC changes to the materiel 

release order/advice business process available to the Marine Corps. It also makes previously 

established DLMS data elements from other areas available to the materiel release order/advice 

business process. The ADC establishes one new data element: Post-Post Previously Requested 

Indicator. Two new values are established for the Utilization Code. Summary of data elements 

revisions under this ADC are: 

(1) Added Data Elements for Materiel Release Order (940R):

 Work Breakdown Structure (WBS) 

(2) Added Data Elements for Materiel Release Advice (945A):

 Delivery Location 

 WBS 
8 

ADC 396, Attachment 

 Warehouse Storage Location for Pick 

 Post-Post Previously Requested Indicator 

c. DAAS Mapping/Procedures: The DS 940R and DS 945A are existing transactions; no 

unique DAAS rules are established under this PDC other than to authorize additional data content. 

d. Integrated Data Environment (IDE)/Global Transportation Network (GTN) 

Convergence (IGC). This change includes new business processes and impact must be assessed by 

developers. 

e. Publications: Procedures must be documented for the DLMS manual and will be 

provided upon approval of requested change. 
1 

ADC 396, Enclosure 1 

Enclosure 1, Material Release Order/Material Release Advice Data Content 

Section A - DS 940R Material Release 

 

# DS 940R Data Content Description 

Length

& 

Type 

Applicability

N (Navy) 

M (Marine 

Corps 

1 Picklist Control Number 

(PLCN) 

 

The control number assigned to identify a specific request 

for which materials are being assembled together in 

support of FRC, NSY, or MCMC. 

A PLCN is mandatory for the Marine Corps. 

32 

a/n 

N/M 

2 Materiel Identification The primary materiel identification is the identification by 

which the materiel is receipted, stored, inventoried. There 

will be two materiel identifiers in this category: 

National Stock Number (NSN) or Local Stock Number 

(LSN).1

 

When LSN is used for unit of use, the FLIS NSN will be 

included in the transaction for cross-reference. 

13 N/M 

3 Unit of Issue Unit of issue recorded for the stock number to be issued. 

This may be at unit of use level based on the presence of 

the unit of use qualifier. 

Mandatory 

2 N/M 

4 Unit of Use Indicator Qualifier used to indicate that the quantity and unit of 

issue shown in the transaction are associated with a unit of 

use LSN (and not the FLIS NSN or a previously assigned 

Marine Corps LSN). 

2 N/M 

5 Work Order Number Work order associated with the funded requisition. This 

is assigned internally within the Marine Corps systems. 

Alphanumeric, optional. 

10 N/M 

6 Requestor Name Person who is requesting release of materiel (end user) 

Used by Marine Corps systems for materiel 

accountability. 

30 M 

7 Requester Phone 

Number(s)

Phone number(s) for person requesting materiel. 

 

10 M 

8 Delivery Location Location to which materiel is to be delivered. 30 N/M 

9 Job Order (JO) Number Marine Corps Project is comprised of the JO and WBS 

values. Together these data elements are used for 

accounting requirements. If JO is present then Work 

Breakdown Structure (WBS) must be present 

7 N/M 

 

1

 Refer to PDC 360B, Procedures and Content Requirements for DLMS Supplement (DS) 832N, Catalog Data Support, for 

Marine Corps BRAC Storage and Distribution Interface (SDI), for Marine Corps LSN usage. 
2 

ADC 396, Enclosure 1 

# DS 940R Data Content Description 

Length

& 

Type 

Applicability

N (Navy) 

M (Marine 

Corps 

10 Work Breakdown 

Structure 

Marine Corps Project is comprised of the JO and WBS 

values. Together they are used for accounting 

requirements. If JO is present then WBS must be present 

12 M 

11 Utilization Code New value B used to indicate document number was 

assigned by the MCMC on original release order. 

Utilization Code is a DLMS enhancement to separately 

identify embedded codes used in the first position of the 

document number serial number. 

1 M/N2

Section B - DS 945A Material Release Advice 

# DS 945A Data Content Description 

Length

& 

Type 

Applicability

N (Navy) 

M (Marine 

Corps 

1 Picklist Control Number 

(PLCN) 

 

The control number assigned to identify a specific request 

for which materials are being assembled together in 

support of FRC, NSY, or MCMC. 

A PLCN is mandatory for the Marine Corps. 

32 

a/n 

N/M 

2 Materiel Identification The primary materiel identification is the identification by 

which the materiel is receipted, stored, inventoried. There 

will be two materiel identifiers in this category: 

National Stock Number (NSN) or Local Stock Number 

(LSN).3 

When LSN is used for unit of use, the FLIS NSN will be 

included in the transaction for cross-reference. 

13 N/M 

3 Unit of Issue Unit of issue recorded for the stock number to be issued. 

This may be at unit of use level based on the presence of 

the unit of use qualifier. 

Mandatory 

2 N/M 

4 Unit of Use Indicator Qualifier used to indicate that the quantity and unit of 

issue shown in the transaction are associated with a unit of 

use LSN (and not the FLIS NSN or a previously assigned 

Marine Corps LSN). 

2 N/M 

5 Work Order Number Work order associated with the funded requisition. The 

work order number is assigned internally within the 

Marine Corps systems. 

Alpha/numeric, optional. 

10 N/M 

 

2 Navy Utilization Code values addressed in ADC 381.

3

 Refer to PDC 360B, Procedures and Content Requirements for DLMS Supplement (DS) 832N, Catalog Data Support, for 

Marine Corps BRAC Storage and Distribution Interface (SDI), for Marine Corps LSN usage. 
3 

ADC 396, Enclosure 1 

# DS 945A Data Content Description 

Length

& 

Type 

Applicability

N (Navy) 

M (Marine 

Corps 

6 Delivery Location Location to which materiel is to be delivered. 30 M 

7 Job Order Number Marine Corps Project is comprised of the JO and WBS 

values. Together these data elements are used for 

accounting requirements. If JO is present then WBS must 

be present 

7 N/M 

8 Work Breakdown 

Structure 

Marine Corps Project is comprised of the JO and WBS 

values. Together they are used for accounting 

requirements. If JO is present then WBS must be present 

12 M 

9 Warehouse Storage 

Location for Pick 

DSS will use this field to pass the physical location of 

materiel at a BRAC SS&D site as indicated on the DSS 

record prior to the requested action, i.e. pick location.

16 M 

10 Management Code Request additional ‘V’ (denial) management code to 

identify immediate (at time of pick) discretionary denial 

code for any material not available or damaged. New 

code identifies non-balance affecting transaction, balance 

will be updated through follow on transaction. 

1 M 

11 Utilization Code New value B used to indicate document number was 

assigned by the MCMC on original release order. New 

value D used to indicate the document number is DLA 

depot assigned by agreement on behalf of the MCMC. 

Utilization Code is a DLMS enhancement to separately 

identify embedded codes used in the first position of the 

document number serial number. 

1 M/N4

12 Post-Post Previously 

Requested Indicator 

Indicator used for post-post materiel release orders to 

notify the owner application whether the requested action 

was initiated/recorded in the owner’s application. 

Y – Indicates a request for materiel was created in the 

owner’s application 

N - Indicates a request for materiel was not created in the 

owner’s application 

1 M 

 

4 Navy Utilization Code values addressed in ADC 381.
1 

ADC 396, Enclosure 2 

Enclosure 2, Material Release Order/Material Release Advice DLMS Supplements 

Section A - DS 940R Material Release 

Item 

# 

Location DS 940R Material Release 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add PDC 422 to DLMS Introductory note 6:

- PDC 422, Revised Procedures and Data Content for 

DLMS Materiel Release Order (940R) and Material Release 

Advice ((945A) and New Denial Management Code for 

Marine Corps BRAC

Identifies DLMS 

Changes included in 

the DLMS Supplement

2. 1/PER/0800 

Segment Level 

Note 

PER01 

PER02 

PER03 

PER05 

Open PER segment and establish qualifiers and associated 

notes:

DLMS Note: Use to provide point of contact information 

applicable to the entire transaction. Use only in the N1 loop 

identifying the activity directing the release of materiel. 

RQ Requestor 

DLMS Note:

Use to identify person who is requesting the action.

Name

DLMS Note: Use for point of contact name. Maximum 

length is 30 positions. 

TE Telephone 

DLMS Note: Use to identify the commercial phone number.

AU Defense Switched Network 

Supports Marine 

Corps BRAC 

requirements.

3. 2/N901/0400 Add new Qualifier 74 and associated DLMS note:

74 Work Breakdown Structure (WBS) 

DLMS Note: Authorized DLMS enhancement under DLA 

industrial activity support agreement. Refer to ADC 396.

Supports Marine 

Corps BRAC 

requirements.

4. 2/N102/1100 Add new DLMS note 2:

Name 

DLMS Note: 

1. Use when transaction includes Component-unique MRO 

exception data with N101 code DA, IAD, and IF to identify 

the exception activity name (this equates to address line1). 

See introductory DLMS notes 4a and 4e. 

2. Use to identify the delivery location (used with Qualifier 

MQ above). Field length is 30 positions maximum. 

Administrative. 

Clarification of 

mapping for delivery 

name added under 

ADC 381.
2 

ADC 396, Enclosure 2 

Section J - DS 945A Material Release Advice 

Item 

# 

Location DS 945A Material Release Advice 

Revision 

Reason 

1. DLMS 

Introductory 

Notes 

Add PDC 422 to DLMS Introductory note 6:

- PDC 422, Revised Procedures and Data Content for 

DLMS Materiel Release Order (940R) and Material Release 

Advice ((945A) and New Denial Management Code for 

Marine Corps BRAC

Identifies DLMS 

Changes included in 

the DLMS Supplement 

2. 2/N901/40 Add new Qualifier 74 and associated DLMS note:

74 Work Breakdown Structure (WBS) 

DLMS Note: Authorized DLMS enhancement under DLA 

industrial activity support agreement. Refer to 2. Authorized 

DLMS enhancement under DLA industrial activity support 

agreement. Refer to ADC 396. 

AAE Previous Distributor Number 

DLMS Note:

Use to provide the warehouse storage location identifying the 

physical location of the materiel as it was reflected on the 

DSS record prior to requested action, i.e., pick location. 

5M Previous Sequence 

DLMS Note:

Use to identify the Post-Post Previously Requested Indicator 

to notify the owner’s application whether the requested action 

was initiated/recorded in the owner’s application. Cite the 

appropriate value: 

Y – Indicates request for materiel was created in the owner’s 

application 

N - Indicates request for materiel was not created in owner’s 

application 

2. Authorized DLMS enhancement under DLA industrial 

activity support agreement. Refer to ADC 396.

Supports Marine Corps 

BRAC requirements.

3. 2/N101/80 Add the following qualifier and DLMS note:

DZ Delivery Zone 

DLMS Note: 1. Use to provide the delivery location 

indicating where the material has been staged/stored. 

2. Authorized DLMS enhancement under DLA industrial 

activity support agreement. Refer to ADC 396. 

Supports Marine Corps 

BRAC requirements.
3 

ADC 396, Enclosure 2 

Item 

# 

Location DS 945A Material Release Advice 

Revision 

Reason 

4. 2/N102/80 Add new DLMS note 2:

Name 

DLMS Note: 

1. May be used to identify the carrier name (used with 

Qualifier CA, above). Field length for DLMS is 60 positions.

2. Use to identify the delivery location (used with Qualifier 

DZ, above). Field length is 30 positions maximum. 

Administrative. 

Clarification of 

mapping for delivery 

name.
1 

ADC 396, Enclosure 3 

Enclosure 3, MILSTRAP Revision 

 DoD 4000.25-2-M 

AP2.6. APPENDIX 2.6

MANAGEMENT CODES

AP2.6.2. ISSUE RELATED TRANSACTIONS. Management codes are assigned for use in 

MILSTRAP related transactions (DI Code D7_ Issues, DG_ Backorders, and DHA Demands) and 

MILSTRIP transactions (DI Code A4_ Referral Orders, A5_ Materiel/Disposal Release Orders, A6_ 

Materiel/Disposal Release Denials, and AE6 Supply Status), and related release documentation (when 

applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M D7_ less D7J, A__ less A5J 

and A6_ 

Backorder release. 

M D7J, A5J Materiel condemned. Quantity indicated shipped 

direct to the DRMO or other authorized/required 

disposal action has been taken. (Excludes items for 

which shelf-life has expired and cannot/will not be 

extended.) 

M All other DI codes Reserved for future DoD assignment. 

N DHA, D7_, A4_ Nonrecurring demand. 

N All other DI codes Reserved for future DoD assignment. 

O DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

O All other DI codes Reserved for future DoD assignment. 

P DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

P 

P 

AE_1

All other DI codes 

Re-requisitioned materiel alternatively sourced 

subsequent to receipt of deficient materiel. 

Applicable to status related to DLMS requisition 

alerts, requisitions, and applicable follow-on 

transactions for materiel requisitioned from DLA 

under an industrial activity support agreement2. 

Reserved for future DoD assignment. 

 

1

 Refer to ADC 352, implementation date January 2011. 

2

 Expanded use for all Components requisitioning from DLA is planned for future implementation (approximately 2014). 
2 

ADC 396, Enclosure 3 

CODE APPLICABLE DI CODES EXPLANATION

Q A6_3 Denied. Storage activity unable to match materiel 

release order to a protection document number and 

job order number. Requested stock cannot be 

released. Applicable to DLA industrial activity 

support agreement. 

Q All other DI codes Reserved for future DoD assignment. 

R DHA, D7_, A4_ Recurring demand. 

R A5_ Pre-inventory document. 

R A6_ Denied. This denial results from a receipt posted in 

error during real-time “Issue from Receiving” 

processing, or from discovery of a receipt 

processing error during denial research. 

Distribution depot to submit receipt reversal. 

R AE_4

 Requisition delayed due to storage activity denial. 

R All other DI codes Reserved for future DoD assignment. 

S DHA, D7_, A4_ Commissary resale demand. 

S AE65 LRO rejected due to duplication of suffix code 

internal to receiving Service. LRO may be resent 

with suffix code advanced. 

S All other DI codes Reserved for future DoD assignment. 

T D7J, A5J Materiel condemned. Shelf-life has expired and 

cannot/will not be extended. Quantity indicated 

shipped direct to DRMO or other authorized/ 

required disposal action has been taken. 

T All other DI codes Reserved for future DoD assignment. 

U A5_ Post inventory document. 

U All other DI codes Reserved for future DoD assignment. 

V A5_ less A5J6 Denied. Requested stock cannot be released due 

to suspected unacceptable condition. Inspection to 

be conducted for verification. Applicable to DLA 

industrial activity support agreement. 

 

3

 Refer to ADC 391, implementation date January 2011. 4

 Authorized for use in intra-Army supply status (ADC 191), and subsequent expanded for inter-Service/Agency used 

(ADC 312). Implementation outside Army applications is pending. 

5

 Authorized for use in Army interface with DLA in response to a DLA-directed LRO. 6

 Refer to PDC 422. 
3 

ADC 396, Enclosure 3 

CODE APPLICABLE DI CODES EXPLANATION

V All other DI codes Reserved for future DoD assignment. 

W AE6, A4_7

A6_, D7_8

Denied. Cannot identify DoDAAC/MAPAC of 

designated materiel recipient. 

W All other DI codes Reserved for future DoD assignment. 

X AE6, A4_3

A6_, D7_4

Denied. Consignee, freight forwarder, or country 

representative has advised that issue of this materiel 

will constitute a duplicate shipment. 

X All other DI codes Reserved for future DoD assignment. 

Y A6_9 Denied. Materiel pre-positioned at a forward site 

associated with the identified storage activity for 

Navy industrial activity (IA) maintenance 

operations. 

Y All other DI codes Reserved for future DoD assignment. 

Z D7_, DG_, A6_, Exception Data entered in remarks or follows by 

separate correspondence. 

0 All DI codes Reserved for future DoD assignment. 

1 AE6, A4_5

A6_, D7_6

Denied. Stock exhausted; unsuccessful storage 

activity search has been made. 

1 All other DI codes Reserved for future DoD assignment. 

2 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in condition 

requested. 

2 All other DI codes Reserved for future DoD assignment. 

3 AE6, A4_10

A6_, D7_11

Denied. Materiel not available in proper shelf-life. 

3 All other DI codes Reserved for future DoD assignment. 

4 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in type pack 

(overseas or domestic) requested (subsistence only) 

or specified lot number cannot be released 

(ammunition only). 

4 All other DI codes Reserved for future DoD assignment. 

 

7

 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

8

 Authorized for use only in intra-Navy referral orders. 

9

 Refer to ADC 370. 

10 See footnote 3 on page AP2.6-5. 

11 See footnote 4 on page AP2.6-5. 
4 

ADC 396, Enclosure 3 

CODE APPLICABLE DI CODES EXPLANATION

5 AE6, A4_5

A6_, D7_6

Denied. Re-identification or reclassification of 

assets in process. Storage activity to advise results 

of re-identification or reclassification. 

5 All other DI codes Reserved for future DoD assignment. 

6 AE6, A4_5

A6_, D7_6

Denied. No record of NSN at storage activity. This 

denial results from review of the storage records 

and the storage activity has not conducted a 

physical search for the item. 

6 All other DI codes Reserved for future DoD assignment. 

7 AE6, A4_12

A6_, D7_13

Denied. Zero balance in an issuable condition 

indicated on storage activity custodial/ 

memorandum record and no record location exists. 

This denial results from review of the storage 

records and the storage activity has not conducted a 

physical search for the item. 

7 All other DI codes Reserved for future DoD assignment. 

8 Appropriate DI codes Reserved for assignment by the Component 

managing the item; not assigned by DoD. 

9 AE6, A4_5

A6_, D7_6

Denied. To ICP from storage. Item was ordered in 

one continuous length only but is not so available. 

9 All other DI codes Reserved for future DoD assignment. 

 

12 See footnote 3 on page AP2.6-5. 

13 See footnote 4 on page AP2.6-5. 
ADC 396 

Enclosure 4, Page 1 

Enclosure 4, Reason for Requisitioning

Update the DLMS Dictionary definition as indicated below. 

Name: Reason For Requisitioning Code 

Alias: Reason For Requisitioning Code or Use Code (LQ01/Qualifier 98) 

Definition: Identifies the reason for submission of the requisition or the type of materiel 

requirement applicable to a requisition, requisition alert, or materiel release 

order. 

Remarks: Also referred to as “Use Code.” This data element was originally established as a placeholder for a 

DLMS enhancement. The only authorized use is by Navy industrial activities requisitioning from DLA under 

industrial support agreement or for Navy or Marine Corps owned materiel stored in a distribution depot (including 

worksite or partner site) under DLA industrial support agreement. (For Navy and Marine Corps usage alphabetic 

codes apply as applicable).

Data Code Characteristics: Type: Id Min: 001 Max: 002 

1 Routine Preventive Maintenance 

2 One-Time Special Requirement 

3 Headquarters Sponsored Program 

4 Inventory Maintenance (Increased Levels) 

5 Stock Replenishment 

6 Retail Range Add 

7 Provisioning/Insurance Item 

8 Reordered Item (Lost/Damaged In Shipment) 

9 Planned Maintenance 

10 Corrective Maintenance 

11 General Use Materiel 

12 Damage Control 

14 One Time Change 

15 General Use Consumable 

16 Habitability 

17 Planned Program Item 

18 Emergent Repair Item 

19 Fixed Allowance 

20 Organizational Equipment 

21 War Reserves 

D Direct Material Inventory (DMI) 

E End Use Delivery 
ADC 396 

Enclosure 4, Page 2 

M Mission Support Material (MSM) Item 

U Ripout/Courtesy Storage 

S Nuclear Shop Delivery 
1 

ADC 396, Enclosure 5 

Enclosure 5, Utilization Code 

Update the DLMS Dictionary definition as indicated below. 

Name: Utilization Code 

Alias: Utilization Code (X12 4010 and higher - LQ01/Qualifier AJ) 

Definition: Identifies the purpose of the transaction. 

Remarks: This data element equates to the first position of the document number 

serial number (i.e. position 11 of the MILSTRIP document number) when it consists of 

any alpha or numeric characters with the exception of the reserved alpha codes listed 

below. Under DLMS the embedded data is carried as a distinct data element.

Source: DLMS Manual (DOD 4000.25-M) and Military Standard Requisitioning 

and Issue Procedures (MILSTRIP) (DOD 4000.25-1-M AP2.7 (Appendix AP2.7) 

Data Code Characteristics: Type: Id Min: 001 Max: 001

CODE EXPLANATION 

B Document number assigned by the Marine Corps Maintenance Center Bridge in conjunction 

with the changes required under DLA Marine Corps industrial activity support agreement. 

Applies where release of materiel is initiated within the Marine Corps systems and submission of 

the corresponding material release order is transmitted to the DLA managed warehouse. (This 

meaning is applicable only when an MCMC-associated DoDAAC is used to construct the 

document number.) 

 

D Document number assigned by the depot on behalf of the Marine Corps Maintenance Center 

under DLA Marine Corps industrial activity support agreement. Applies where release of 

materiel is initiated without submission of a corresponding material release order. (This 

meaning is applicable only when an MCMC-associated DoDAAC is used to construct the 

document number.) 

E Navy exception "ship to" for deployed naval units 

G Navy exception "ship to" for deployed naval units 

J Inventory control point (ICP) interrogations or offers of excess, and requisitions resulting from the 

interrogations or offers (denotes inter-service supply support transactions between ICPs). 

K Requisitions submitted to Defense Reutilization And Marketing Offices (DRMOs) and General 

Services Administration (GSA) for excess property located at a DRMO that is requested as a result 

of reviewing manual screening lists, e.g., excess personal property lists (EPPLs) and GSA regional 

catalog listings. 

L Requisitions submitted to DRMOs which result from physical screening of property at the DRMO; 

referred to as "Local Area Screening" without any consideration of the distance traveled by the 

screener. 
2 

ADC 396, Enclosure 5 

M ICP/IMM-directed disposal release orders resulting from BRAC. This value is not currently 

approved for use on other transaction types. 

N Transactions for components reclaimed by military activities or contractors through end item 

reclamation. (This code is cited when forwarding components to stock by activities preparing 

shipping or turn-in document.) 

P Requisitions for excess contractor inventory that has been reported on DD Form 540 or referred by 

the Contractor Inventory Redistribution System (CIRS) either mechanically or by listing. 

Q Requisitions and related transactions or documents for items reclaimed from aircraft and 

equipments by the Aerospace Maintenance And Regeneration Center (AMARC). 

R Requisitions submitted to DRMS and/or DRMOs from ICPs or IMMs based on final asset 

screening notice of surplus personal property. 

S Requisitions submitted to DRMS and/or DRMOs from ICP or IMM based on a front end screening 

notice of excess personal property. 

T Requisitions submitted to DRMS and/or DRMOs from ICP or IMM based on a management 

decision for recoupment of known transfers to disposal. 

U Product Quality Deficiency Report (PQDR) and Supply Discrepancy Report (SDR) related 

transactions when the original requisition number is not known. (MILSBILLS). 

W Navy exception "ship to" for deployed naval units 

V Nuclear related materiel code 2305 material requires manual routine contact of Nuclear 

Engineering Department for delivery instructions 

Y Requisitions resulting from interrogation of the interrogation requirements information system. 

Z Nuclear related materiel code 2305 material requires manual immediate contact of Nuclear 

Engineering Department for delivery instructions. 
1 

ADC 396, Enclosure 6 

Enclosure 6, Transaction Flow Diagram – Marine Corps Requests Part from DSS storage 

MRPII

DAAS

Black Box ILSMIS Parts Request 

Screen

2.1. DSS Parts

Request

2.1.1

Issue 

Request

(940R)

3.3 Confirmed 

Issue (D7A)

2.1.3 

Parts 

Request

1. Create Parts Request

2.1.2 IIP

DSS

3.1

Material

Issue 

(945A)

3.2 

DSS 

Issues

2.1.1

Issue 

Request

(940R)

3.1

Material

Issue 

(945A)

1. Parts Request created in Parts Request screen 

1.1. Data included from MRPII –Work Order Number, NIIN, FSC, LOC, nomenclature, 

quantity, stock room (file designator), Priority, JON, WBS and Shop, requirements 

number. 

2. Parts Request passed to Marine Corps Bridge 

NOTE: 

 1. Marine Corps Bridge will determine if there is an inventory sub on hand 

(LSN), if so Marine Corps Bridge will force issue of inventory sub. 

 2. Inventory sub will be passed in 940R transactions to DSS and IIP to ILSMIS. 

 3. Prime will be passed to MRP II based on Inventory Sub in IDF. Lot Field for 

RQD Qty Pull update. 

2.1. DSS and non-DSS Parts Request sent to Marine Corps Bridge for all items 

requested. The issue requirements will include information relating to the specific 

work order or project code if required. 
2 

ADC 396, Enclosure 6 

2.1.1. Marine Corps Bridge sends individual 940R (ALL Parts) through DAAS to 

DSS for DSS managed material. Will include the parts request number 

(DAAS processing should be near real time – zero latency). 

2.1.2. IIP sent from Marine Corps Bridge to ILSMIS for all ILSMIS material 

request (DSS and non-DSS) 

2.1.3. Parts request sent from Marine Corps Bridge to MRP II 

2.1.3.1. New RQD for additions to Parts Request Screen (DSS and non-DSS). 

(i.e., Qty Pull, etc) 

2.1.3.2. New WAH/WADs for DSS and non-DSS parts requests. (WAH and 

WAD refer to MRPII transactions, not DSS transaction or screens) 

3. DSS issue confirmation sent from DSS through DAAS to Marine Corps Bridge upon 

completion of material shipment. (Note: Marine Corps approach for picking material is 

based on NIIN and Stock room – Marine Corps may have multiple stock rooms with the 

same condition code, but want material picks associated with stock room requested - 

may be able to cover with separate owner RIC). 

3.1. DSS confirm issue (945A) sent from DSS through DAAS to Marine Corps Bridge 

upon completion of material shipment. 

3.2. Confirmed issues sent from Marine Corps Bridge to MRPII 

3.3. DSS Confirmed Issue (D7A) sent from Marine Corps Bridge to ILSMIS for DSS 

managed ILSMIS material. NOTE: Non-DSS issue confirm will be performed 

manually in ILSMIS. 
1 

ADC 396, Enclosure 7 

Enclosure 7, Transaction Flow Diagram – Issue Denial 

1. Parts Request created in Parts Request screen 

1.1. Data included from MRPII –Work Order Number, NIIN, FSC, LOC, 

nomenclature, quantity, stock room (file designator), Priority, JON, WBS and 

Shop requirements number. 

2. Parts Request passed to Black Box 

NOTE: 

1. Black Box will determine if there is an inventory sub on hand (LSN), if so Black 

Box will force issue of inventory sub. 
2 

ADC 396, Enclosure 7 

2. Inventory sub will be passed in 940R transactions to DSS and IIP to ILSMIS. 

3. Prime will be passed to MRP II based on Inventory Sub in IDF. Lot Field for 

RQD Qty Pull update. 

2.1. DSS and non-DSS Parts Request sent to Black Box for all items requested. The 

issue requirements will include information relating to the specific work order or 

project code if required. 

2.1.1. Black Box sends individual 940R (ALL parts) through DAAS to DSS for 

DSS managed material. Will include original parts request number (DAAS 

processing should be near real time – zero latency). 

2.1.2. IIP sent from Black Box to ILSMIS for all ILSMIS material request (DSS 

and non-DSS) 

2.1.3. Parts request sent from Black Box to MRP II 

2.1.3.1. New RQD for additions to Parts Request Screen (DSS and nonDSS). (i.e., Qty Pull, etc) 

2.1.3.2. New WAH/WADs for DSS and non-DSS parts requests. 

3. DSS issue confirmation / denial 

3.1. DSS confirm issue (945A) sent from DSS through DAAS to Black Box upon 

completion of material shipment. 

3.2. DSS denial (partial or full) (945A) sent from DSS through DAAS to Black Box. 

3.2.1. (Bounceback: management code 6 or 7) Transaction sent immediately for 

the request quantity that exceeds DSS inventory quantity. 

3.2.2. DSS will immediately (at time of pick) send discretionary denial (945A 

with management code V) for any material not available or damaged (non 

balance affecting transaction) to Black Box. 

3.2.2.1. Black box will flag the quantity as discrepant (not available) pending 

response from DSS. Black box will not update inventory balance for 

item based on DSS nightly sync until confirmation transaction 

received from DSS 

3.2.2.1.1. Black box will update MRPII inventory (Inventory within 

ILSMIS is updated automatically based on the shortage on 

the issue confirmation) 

NOTE: This logic is covered under Near Real Time Losses 

and Gains 

3.2.2.2. Discretionary denial will also trigger a physical inventory or COSIS 

action within DSS for the NIIN and condition code 

3.2.2.2.1. If material is not found (947I) will be sent from DSS to 

Black box with quantity removed from inventory. The 947I 

is also the trigger to for the black box to remove the 

inventory synchronization flag. Send transaction from black 
3 

ADC 396, Enclosure 7 

box to MRPII to decrement the qty frozen. Send transaction 

from black box to ILSMIS to update the qty discrepant. 

3.2.2.2.2. If material is found (947I) will be sent from DSS to Black 

box with a quantity of 0 The (947I) is also the trigger to for 

the black box to remove the inventory synchronization flag. 

Send transaction from black box to MRPII to decrement the 

qty frozen. Send transaction from black box to ILSMIS to 

update the qty discrepant. 

3.2.2.2.3. COSIS Action: 

3.2.2.2.3.1. If material is defective or discrepant, follow defective 

flow processes identified in section 6.4.2.4. the trigger 

to for the black box to remove the inventory 

synchronization flag 

3.2.2.2.3.2. If material is not defective, DSS will send (947I D8A) 

with a quantity of 0 to the black box when the COSIS 

action is closed (as the result of an ad hoc). The (947I) 

is also the trigger to for the black box to remove the 

inventory synchronization flag 

3.3. DSS Confirmed Issue (945A) sent from Black Box to ILSMIS for DSS managed 

ILSMIS material. NOTE: Non-DSS issue confirm will be performed manually in 

ILSMIS. 

3.4. DSS Confirmed Issue (WO-3) sent from Black Box to MRPII for all DSS 

managed (MRP II and ILSMIS) material NOTE: Non-DSS issue confirm will be 

performed manually in MRP II 

3.5. Denial (partial or full) (945A) sent from Black Box to ILSMIS for DSS managed 

material. Include standard denial code. Update Discrepant Qty to denial / 

bounceback qty in ILSMIS (Denial: Management code 1,2,3,5, or 9. Update 

Discrepant Qty = Denial Qty /Management code 9 (not available in continuous 

length) Do not update Qty Discrepant / Bounceback: management code 6 or 7. 

Update Discrepant Qty - Qty Bounceback) 

3.6. DSS denial sent from Black Box to MRP II for all DSS managed material. 

Denial: Management code 1,2,3,5, or 9 Management code 9 (not available in 

continuous length) Run CMP WO-7 Hard allocation modify for partial denial and 

Run CMP WO-7 Hard allocation modify/delete for full denial. 

Note: Do not Update IDF Qty_onhand / Bounceback: management code 6 or 7 

Update IDF Qty_onhand =0Update or remove WAH/WAD. Update RQD Qty 

Pull. Update Qty-Pending. 

3.7. Obtain Denial report format from ILSMIS Denial report created for all denials 

(partial and full) 

NOTE: Retain Management Code. 

 
1 

ADC 396, Enclosure 8 

Enclosure 8, Transaction Flow Diagram – System Down/Post-Post Material Issue 

1. Marine Corps Representative will provide appropriate documentation to DSS operator 

(includes management approval based on Marine Corps instructions). Specific data 

required includes NIIN or LSN, work order number, project code, stock room. 

1.1. DSS operator will enter information into DSS (through super MRO (SMOK), or 

post-post process) 

1.2. DLA will pick material and issue the material to Marine Corps representative 

2. DSS sends transaction to DAAS, DAAS queues transaction (if Black Box is down) then 

sends 945A shipment confirmation transaction to Black Box. 

2.1. DLA: Document number should contain a unique value. (i.e., D first position of 

serial #) 

3. Black Box sends transactions to appropriate Marine Corps system (transactions will be 

queued as necessary if MRPII or ILSMIS is down) 

3.1. Black Box sends INV-7 transaction to MRPII (PJOS/Kit Request) 

3.2. Black Box sends WO-3 transaction to MRPII (WO Request) 

4. Black Box sends issue wash through (945A) transactions to ILSMIS. Note: If 945A 

transaction includes McPALMS generated document number, black box sends issue 

confirm transaction to ILSMIS 
1 

ADC 396, Enclosure 9 

Enclosure 9, Transaction Flow Diagram – Off Station Issue 

Source 

of Supply

Black Box ILSMIS

DAAS

DSS

4. Disposition 

(940R)

8. 1348

5. Issue 

Confirm 

(945A)

1. FTE

2. FTR, FTM, FTZ 2. FTR, FTM, FTZ

1. FTE

5. Issue 

Confirm 

(945A)

4. Disposition 

(940R)

3. Off 

Station IIP

MRP II

7. INV-7 or WO-3 

Updates

QTY on-hand 

3.1 Reserve 

Material

6. Issue 

Confirmation 

(945A)

1. MC enters FTE request in ILSMIS through DAAS to Source of Supply 

1.1. If material movement (re-warehousing to excess store or other location) is required, 

MC will process a relocation request directly in DSS. 

2. ILSMIS receives FTR, FTM, or FTZ response 

3. ILSMIS sends Off Station IIP (1348 Off Station Issue in process) transaction to Marine 

Corps Bridge 

3.1. Reserve Material QTY’s in MRPII based on ILSMIS Off Station IIP. 

3.1.1. Create MRP II work order (i.e., WO# DSSJONIIP) against blank project. 

Marine Corps Bridge would use this Work Order to create RQDs and 

WAH/WAD records for Parts Request to PJOS. 

4. Marine Corps Bridge sends 940R disposition transaction through DAAS to DSS 

5. DSS sends 945A through DAAS to Marine Corps Bridge 

6. Marine Corps Bridge sends 945A issue confirmation to ILSMIS. 
2 

ADC 396, Enclosure 9 

6.1. 945A is the required transaction for ILSMIS to account for financial transactions 

7. Marine Corps Bridge will send INV-7 or WO-3 in MRP II to update qty on-hand based 

on 945A from DSS. 

8. DLA packs & ships material based on 1348 

9. Denials: Denials transactions will follow same flow as issue request. However, 

quantity adjustments based on denials in the FTE portion of this process will be handled 

manually by Marine Corps (i.e., update 1348, etc). 
1 

ADC 396, Enclosure 10 

Enclosure 10, Transaction Flow Diagram – Disposition of Defective Material 

Defective Material: 

1. QA provides disposition instructions from PDREP electronically via email to DLA. 

1.1. Disposition instructions entered into/processed in DSS along with PQDR number 

Note: MCA and MCB - QDRs/SDRs processed, for MCB ESC approval required 

for MCA QA approval required) 

2. DSS sends 945A to Black Box. 

2.1. Includes Owner RIC, JON, and true DSS location. 
2 

ADC 396, Enclosure 10 

3. Black Box sends (INV-7) transaction to MRPII (update will be based on NIIN and 

location) 

3.1 If 3rd position of MRPII Location is a space “ “ then Black Box sends (945A) issue 

wash through to ILSMIS for all condition code L, K or Q material, file designator to be 

determined by first 2 positions of MRPII location 

4. Disposition decision block: 

4.1. If material is being returned to vendor: 

4.1.1. Return to SOS/Contractor: DLA packs & ships material based on 1149 

(MCA) / 1348-SOS or 1149-contractor (MCB) 

4.2. If material is being returned to DRMO (1149/1348) 

4.2.1. Dispose of material: Send to DRMO with appropriate documentation. 

4.3. If material is being sent to code F for rework 

4.3.1. DSS will perform receipt to code F owner RIC (527R) sent to black box 

4.3.2. Black box sends INV-6 to MRPII 
1 

ADC 396, Enclosure 11 

Enclosure 11, Transaction Flow Diagram – Receipt of Material direct to Shop 

1. ILSMIS sends PMRD (527D) transaction to black box 

1.1. Black Box sends PMRD (527D) transaction through DAAS to DSS 

2. DSS will receipt condition code A material then DSS sends 527R receipt transaction 

through DAAS to Black Box 

2.1. Black Box will send ZRT transaction to ILSMIS PMRD/Receipt LOGIC table in 

section 6.5.1.2 above. ILSMIS will automatically create a simultaneous issue 

based on reason for requisition code E. 

3. DSS will use reason for requisition code from PMRD and upon receipt will pass a 945A 

transaction through DAAS to the Black Box (transaction must contain reference to 

original issue document number so that Black Box can identify transaction and block it) 

4. Black Box will suppress 945A 

5. If original receipt is incorrect, DSS will reverse the receipt and issue, then create correct 

receipt and issue 

5.1. Transactions passed to black box will contain reference number relating the 

transaction back to the initial receipt 

5.2. For a reversal ILSMIS will reverse the issue and receipt 
1 

ADC 396, Enclosure 12 

Enclosure 12, Comment Resolution 

# Submitter Comment Resolution 

1 USMC 

LPC-2 

Nonconcur, contingent upon comment resolution Requested 

changes 

incorporated 

in ADC. 

2 DLA J-6 

DLA 

Recommended revisions as submitted above. 

Concur 

Requested 

changes 

incorporated 

in ADC. 

3 USA 

AMC 

Concur (no ammunition impact) N/A 

4 USAF The Air Force concurs with PDC 422 w/o comments N/A