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ADC 272 

ATTACHMENT TO ADC 272 

Revise DLMS 527R and MILSTRAP Receipt Transactions to Add Discrepancy Indicator 

Codes for use with Intra-Army Single Stock Fund (SSF) Discrepancy Receipt Process 

(Supply/MILSTRAP) (Staffed by PDC 292) 

1. ORIGINATOR: 

a. Service/Agency: Army Headquarters, United States Army Material Command 

b. Originator: Army, Logistics Modernization Program (LMP), phone: 856-988-4878 

2. FUNCTIONAL AREA: Supply 

3. REQUESTED CHANGE: 

a. Title: Revise DLMS 527R and MILSTRAP Receipt Transactions to Add Discrepancy 

Indicator Codes for use with Intra-Army Single Stock Fund (SSF) Discrepancy Receipt 

Process 

b. Description of Change: 

(1) Incorporate changes to DLMS 527R to support the existing Intra-Army Single 

Stock Fund (SSF) Discrepancy Receipt Process. The codes identified below are 

applicable to Intra-Army transactions only, and will be incorporated into the 

MILSTRAP/DLMS Discrepancy Indicator Codes. Army currently enters the code in 

MILSTRAP DI Code D6_ (Materiel Receipt-Other Than Procurement Instrument 

Source), record position (rp) 80. This is consistent with MILSTRAP which designates 

that field as a multiuse field for intra-Component use of data prescribed by the 

Component. 

M - Damaged Receipt 

N - Receipt Shortage 

P - Receipt Overage 

Q - Wrong Materiel 

R - Duplicate Receipt 

S - Receipt previously processed as a Materiel Receipt Discrepancy 

T - Condemned Upon Receipt or Shelf Life Expired

(2) DLMSO questioned use of Army’s Discrepancy Indicator Code ‘T’ above, as it 

appears to duplicate the intent of MILSTRAP receipt Management Codes ‘T’ and ‘M’. 

Army responded that Army wholesale systems (Commodity Command Standard System 

(CCSS), Logistics Modernization Program (LMP), and Standard Depot System (SDS)) 

do utilize the MILSTRAP/DLMS management codes 'T' and 'M'. However the 

discrepancy codes are from the Army retail system. The wholesale system reacts to what 

is placed on the transaction. 

As background, MILSTRAP/DLMS Management Codes ‘M’ and ‘T’ follow: 

M--Materiel condemned upon receipt. Quantity indicated shipped direct to the DRMO, or other 

authorized/required disposal action has been taken. (Excludes items for which shelf-life has 

expired and cannot/will not be extended.) 
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ADC 272 

T-- Materiel condemned upon receipt. Shelf-life has expired and cannot/will not be extended. 

Quantity indicated shipped direct to the DRMO or other authorized/required disposal action has 

been taken. 

(3) In response to the DLMSO question on how the discrepancy indicator codes 

interface with Army’s discrepancy process, Army indicates that for the Standard Army 

Retail Supply System (SARSS), for codes ‘M-Damaged Receipt’, ‘N-Receipt Shortage’, 

and ‘T - Condemned Upon Receipt or Shelf Life Expired’, it is up to the operator at the 

Supply Support Activity (SSA—these are the SARSS1 storage sites) to determine if the 

item meets the requirement for a transportation discrepancy report (TDR), or supply 

discrepancy report (SDR), and act accordingly. An SDR is produced for codes 

‘P – Receipt Overage’, ‘Q-Wrong Materiel’, and ‘R-Duplicate Receipt’. The SSA can 

submit SDRs for other Discrepancy Codes based on error after item is stored, but it is done 

off-line, not thru SARSS. 

(4) Army had requested a new code list and Accredited Standard Committee (ASC) 

X12 1270 qualifier for Army’s receipt discrepancy codes; however, DLMSO finds the intent 

of the Army codes is consistent with the intent of the MILSTRAP/DLMS discrepancy 

indicator codes used in Materiel Receipt Acknowledgement (MRA) transactions. 

Accordingly, the discrepancy indicator code list is being revised by this change to 

accommodate the Army codes and Army’s use with nonprocurement source receipt 

transactions. 

 c. Procedures: 

(1) Revise MILSTRAP Appendix AP2.17, Discrepancy Indicator Codes, as shown 

in the enclosure, which differentiates the use of Discrepancy Codes in MRA, and in intraArmy Other Than Procurement Instrument Source Receipts. DLMSO will make corresponding changes to the DLMS Data Dictionary for the Accredited Standards Committee (ASC) 

X12 industry code list for data element ID 1270 qualifier EI - Discrepancy Indicator Code.

 (2) Revise MILSTRAP, Appendix 3.2, DI Code D6_, Materiel Receipt – Other 

Than Procurement Instrument Source, rp 80, as follows to document Army’s use of rp 80 

for the discrepancy indicator code, to facilitate DAASC mapping in a mixed DLSS-DLMS 

environment: 

FIELD LEGEND

RECORD 

POSITION(S) ENTRY AND INSTRUCTIONS

Multiuse 76-80 For intra-Component use, enter data prescribed by 

Component. For inter-Component use, leave blank. 5 / 6

5 For Navy CAV-ORM DI Code D6K, rp 76-78 identifies the Shipper RI Code. 

6 For intra-Army use only, rp 80 identifies the discrepancy indicator code (see appendix Ap2.17). (See ADC 272.)
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ADC 272 

 (3) Revise DLMS Supplements 527R receipt as follows: 

Item 

# 

Location Revision to 527R Receipt Reason Federal 

IC 

Impact 

1. DLMS 

Introductory 

Note: 

Added ADC 272 to DLMS Introductory note 7. 

- ADC 272, Revise DLMS 527R and MILSTRAP Receipt 

Transactions to Add Discrepancy Indicator Codes for use with 

Intra-Army Single Stock Fund (SSF) Discrepancy Receipt Process. 

To identify 

DLMS changes 

included in the 

DS 

No update 

needed 

2. 2/LQ01/130 Revise DLMS notes for EI-Discrepancy indicator Code: 

EI Discrepancy Indicator Code 

DLMS Note: 

1. Use in MRA transactions to acknowledge receipt of a 

discrepant shipment. 

2. Use for intra-Army receipt transactions from other than 

procurement instrument source to identify the type of material 

discrepancy that exists upon receipt of material for the Army 

Single Stock Fund. Army enters this code in MILSTRAP DI Code 

D6_ multiuse field at rp 80. Authorized Army DLMS migration 

enhancement for intra-Army use in receipt (other than 

procurement instrument source) transactions. See ADC 272. 

Required to 

support the 

Army’s DLMS 

migration effort 

and Single Stock 

Fund 

Discrepancy 

Receipt 

processing 

No update 

needed 

 d. Alternatives: None known. 

4. REASON FOR CHANGE: This change supports Army Logistics Modernization Program (LMP) 

implementation of DLMS by providing for the intra-Army MILSTRAP data in DLMS. The Army currently 

uses unique data elements, on an intra-Army basis, on discrepant material receipts, which identify what kind 

of material discrepancy is involved, and the correct system follow-on actions authorized. These codes are 

only utilized intra-Army, and only to account for items being retained in the Army Working Capital 

Fund based on a Stock Transport Order/Inter-Depot Transfer at Retail Army storage sites. In this 

process, the Army retail site processes a D6_ receipt transaction to the Army National manager. 

5. RELATIONSHIP TO THE MRA PROCESS. Initially, DLMSO was concerned that the MRA process 

should apply to this process. However, Army indicated that the MRA process does not apply. Army notes 

that they do use the MRA process for Customer Funded Requisitions/Sales Orders that are not receipted into 

the AWCF account, but that is not the process being addressed. After further evaluation of the information 

provided in bold text in the paragraph above, DLMSO agreed that the MRA process does not apply. 

DLMSO believes the following MRA Exclusion (MILSTRAP paragraph C6.3.5) applies by its intent that 

receipts to wholesale stock reported by a DI Code D4_/D6_ receipt transaction to the National level 

Inventory Control Point (ICP) that shipped the materiel, would be covered by the exclusion even when the 

ICP management is being performed at a retail site. Since the MRA exclusion is written to address receipts 

into wholesale stock at a wholesale depot, DLMSO will develop a future PDC to revise this exclusion as 

needed to more clearly address the changing face of wholesale management which includes the ICP 

management of their wholesale assets at retail sites. This shift is becoming more common under evolving 

logistics practices to include National Inventory Management System (NIMS) and Base Realignment and 

Closure (BRAC) initiatives. 

“C6.3.5. Receipts into DoD wholesale stock, which are controlled under chapter 4, including 

relocations/shipments to contractors, commercial, or industrial activities which are receipt reported 

to the owning ICP. However, when ICPs requisition materiel from another ICP or the DRMS, and 

the receipt is reported under chapter 4, the requisitioning ICP will acknowledge the receipt.” 
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6. RESPONSES TO PDC 292. Responses to DLMSO memorandum, February 15, 2008, 

subject: Proposed DLMS Change (PDC) 292 Revise DLMS 527R and MILSTRAP Receipt 

Transactions to Add Discrepancy Indicator Codes for use with Intra-Army SSF Discrepancy 

Receipt Process: 

a. ARMY--The Army (National Supply Community, Army G4 and CASCOM [SARSS]) 

concur with PDC 292. 

b. US Army Medical Materiel Agency (USAMMA): Concur with proposed changes. 

c. DLA – No DLA impact. DLA concurs based on understanding, which was confirmed by 

Army on March 3, 2008, that this is an intra-Army process/change, and there is no impact to 

DLA depots. 

d. No other response received. 

7. ADVANTAGES AND DISADVANTAGES: 

 a. Advantages: 

(1) Supports existing Army discrepancy receipt process in DLMS, and supports 

Army implementation of DLMS to accurately record discrepant materiel receipts in Army’s 

Legacy and Modernized systems. 

(2) Documents the intra-Army use of a MILSTRAP multiuse field for a 

discrepancy indicator code to support MILSTRAP/DLMS conversion maps. 

 b. Disadvantages: None identified. This change is intended for intra-Army use only. If 

this change is not made, transactions between Army SSF sites and the wholesale level 

systems would not process correctly IAW existing Army requirements, causing an adverse 

impact to the Army Working Capital Fund and the Army Inventory posture. 

8. IMPACT: 

 a. Modify DOD 4000.25-M DLMS Supplement 527R receipt transaction, DOD 

4000.25-2-M MILSTRAP DI Code D6_ receipt transaction, and MILSTRAP/DLMS 

Discrepancy Indicator codes. 

b. Modify DAASC conversion map. 

c. May require revision of Army publications to document the incorporation of the 

Army’s receipt discrepancy codes into the MILSTRAP/DLMS discrepancy indicator codes. 

Enclosure
DoD 4000.25-2-M 

AP2.17-1 

ADC 272 

Enclosure 

ENCLOSURE TO ADC 272 

Revise MILSTRAP Appendix AP2.17, Discrepancy Indicator Codes as follows. The 

revision differentiates between the use of Discrepancy Codes in MRA and Army’s use 

in Other Than Procurement Instrument Source Receipts. 

Changes are identified by red, bold, italicized text. Corresponding changes will be made to 

the DLMS Data Dictionary ASC X12 industry code list for data element ID 1270 qualifier 

EI - Discrepancy Indicator Code.

DISCREPANCY INDICATOR CODES

NUMBER OF CHARACTERS: One 

TYPE OF CODE: Alphabetic 

EXPLANATION: A one-digit code used in the MRA to indicate when a supply or 

transportation discrepancy or product quality deficiency affects the 

receipt posting and/or MRA process. 

Select codes also used intra-Army for nonprocurement source receipt 

transactions to identify specific types of materiel discrepancies. 

RECORD POSITIONS: 63 of MRA (DI Code DRA/DRB)

80 (intra-Army use only) of Other Than Procurement Instrument 

Source Receipts (DI Code D6_) 

CODES USED WITH MRA: 

CODE DEFINITION

A SDR being submitted. (Excludes shortage and partial or total nonreceipt.) 

B No record of requisition. (Use in reply to DI Code DRB follow-up if there is no record of the 

requisition and the materiel has not been received.) 

C Reserved for future DoD assignment. 

D Transportation discrepancy report being submitted. (Excludes shortage and partial or total 

nonreceipt.) 

E Product quality deficiency report being submitted. 

F Shortage or partial or total nonreceipt. Quantity not received entered in record positions 25-29 of 

MRA. 

G-L Reserved for future DoD assignment. 
DoD 4000.25-2-M 

AP2.17-2 

ADC 272 

Enclosure 

CODE DEFINITION

O Reserved for future DoD assignment.

U-W Reserved for future DoD assignment. 

X Discrepant receipt, other than shortage and partial or total nonreceipt, which does not meet qualifying 

criteria for discrepancy report submission. 

Y-Z Reserved for future DoD assignment. 

CODES USED WITH INTRA-ARMY RECEIPT (OTHER THAN PROCUREMENT INSTRUMENT 

SOURCE) TRANSACTIONS (DI Code D6_): 

CODE DEFINITION

M Damaged Receipt (for intra-Army use) 

N Receipt Shortage (for intra-Army use) 

P Receipt Overage (for intra-Army use) 

Q Wrong Materiel (for intra-Army use) 

R Duplicate Receipt (for intra-Army use) 

S Receipt previously processed as a Materiel Receipt Discrepancy (for intra-Army use) 

T Condemned Upon Receipt or Shelf Life Expired (for intra-Army use)