DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

. 

 March 07, 2017

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1225, 

Revise DLMS 527R Receipt Transaction for Intra-Air Force Government Furnished 

Property (GFP) Accountability to Include Identification of the Contractor Inventory 

Control Point (CICP), Addition of Moving Average Cost (MAC), and Authorization

to Use Latest Acquisition Cost (LAC) and Acceptance Date (Supply)

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards (DLMS), for implementation. The Enterprise Business Standards Office 

will post the updated DLMS Implementation Convention (IC) to the Web at 

www.dlmso.dla.mil/elibrary/TransFormats/140_997.asp, within 10 days from the above date.

Addressees may direct questions to Ms. Mary Jane Johnson or Mr. Rafael Gonzalez, 

email: DLMSSupply@dla.mil. Others must contact their designated Supply PRC representative 

available at www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp. 

 

HEIDI M. DAVEREDE

Program Manager

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)

OUSD DPAP (PDI) 

Air Force Finance PRC Representative
Attachment, ADC 1225

Page 1

ATTACHMENT TO ADC 1225

Revise DLMS 527R Receipt Transaction for Intra-Air Force Government Furnished 

Property (GFP) Accountability to Include Identification of the Contractor Inventory 

Control Point (CICP), Addition of Moving Average Cost (MAC), and Authorization

to Use Latest Acquisition Cost (LAC) and Acceptance Date

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. John “Jack” Dillon, HAF/A4PT; 937-904-0815; DSN: 674-

0815; or email: john.dillon.2.ctr@us.af.mil

b. Functional POC: Mr. Colquitt “Quitty” Lawrence, HAF/A4LR; 703-692-2348; 

DSN: 222-2348; or email: colquitt.lawrence.civ@mail.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Finance

b. Primary/Secondary Functional Process: Government Furnished PropertyAccountability (GFP-A)

3. REFERENCES:

a. DoDI 5000.64, Accountability and Management of DoD Equipment and Other 

Accountable Property

b. DoDM 4140.01, DoD Supply Chain Materiel Management Procedures, Volume 5, 

Delivery of Materiel

c. ADC 1224, Requirements for Air Force Government Furnished Property (GFP) 

Accountability including Identification of the Contractor Inventory Control Point (CICP), the 

Physical Location of Property, the Authorizing Procurement Instrument Identifier (PIID), 

Disposal Information in the Issue Transaction, and Enhanced Data Content in Inventory-Related 

Transactions (Supply/Contract Administration), March 1, 2017

d. PDC 1226, Revise DLMS 824R Reject Advice Transaction in Support of Intra-Air 

Force Government Furnished Property-Accountability (GFP-A) (Supply)

e. ADC 1238, Revise DLMS 527R Materiel Receipt Acknowledgement (MRA) and 

Disposition Services Turn-In Receipt Acknowledgement (TRA) Transactions to Allow Air Force 

Contractor Inventory Control Points (CICP) to Forward Transaction Images in Support of Air 

Force Government Furnished Property (GFP) Accountability (Supply), March 1, 2017 

f. DoD 7000.14-R, DoD Financial Management Regulation (FMR), Volume 4, Chapter 4, 

Accounting Policies

g. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures
Attachment, ADC 1225

Page 2

4. APPROVED CHANGE(S): See green highlighting for substantive revision subsequent to 

PDC staffing. Note that Government-furnished materiel (GFM) is changed to Governmentfurnished property (GFP) throughout, but not highlighted.

a. Brief Overview of Change:

(1) To establish Air Force GFP accountability, Air Force contractor inventory 

control points (CICPs) are now required to share inventory accounting transactions with the Air 

Force accountable property system of record (APSR). The APSR will maintain the Air Force 

accountable property record for all Air Force-owned contractor-managed and possessed property. 

The Air Force CICP inventory management system is the only system that contains all records in 

one place needed to calculate Moving Average Cost (MAC). Air Force CICP procures new items, 

on behalf of the Air Force, from the original manufacturer utilizing a contract between the CICP 

and the original manufacturer. The CICP documents the Latest Acquisition Cost (LAC) associated 

with the transaction in their inventory management system, as directed by DODI 5000.64 

(Reference 3.a.). Air Force CICP systemically calculates the MAC in their inventory management 

system and conveys MAC and LAC in each DLMS 527R Receipt transaction. This change adds a 

data element for the MAC to the DLMS 527R Receipt, and authorizes the DLMS enhancement for 

Acceptance Date and LAC for use with the Air Force APSR. This change also provides revisions 

needed to clarify that the Air Force CICP sends the receipt transactions to the Air Force program 

manager for the purpose of GFP accountability. 

(2) This change includes administrative updates to the DLMS 527R 

implementation convention (IC).

b. Background:

(1) The term CICP refers to a contractor assigned to the primary responsibility for 

the materiel management of a group of items either for a particular Military Service or for the 

Department of Defense as a whole. In addition to integrated materiel manager (IMM) or ICP 

functions, a CICP may perform other logistics functions in support of a particular Military Service 

or for a particular end item (e.g., centralized computation of retail requirements levels and 

engineering tasks associated with weapon system components.). 

(2) For the purpose of DLMS logistics procedures, the term CICP also identifies

Contractor Operated and Maintained Base Supply (COMBS) contractors whose support includes 

supply of aircraft, engine and support equipment components, materiel, and consumables as well 

as off-aircraft repair, overhaul and replenishment. COMBS contractors are responsible for having 

parts on hand to perform off-aircraft maintenance and for repairing parts turned in. COMBS 

contractors perform both wholesale and retail functions.

(3) CICPs are required to maintain and report accountability for Air Force-owned 

contractor-managed and possessed property. However, Air Force accountability is incomplete 

for contractor-managed and possessed Air Force-owned property due to the Air Force inability to 

track end-to-end logistics and financial transactions, provide total asset visibility, and report 

property inventory values in an accurate and timely manner. DODM 4140.01 Volume 5

(Reference 3.b.), Enclosure 3, Subparagraph 2.b.(4)(e), requires Services to:
Attachment, ADC 1225

Page 3

“Take applicable actions necessary to ensure that the physical on-hand quantity and the total 

item property record quantity are in agreement for all DoD materiel that is not in the 

physical custody of DoD storage activities. For example, owning materiel managers will 

ensure accuracy for property records where contractors are responsible for the physical 

custody of government-owned inventory located at contractor facilities or DoD storage 

activities.”

(4) The Air Force chartered the GFP-Accountability (GFP-A) Capability 

Initiative to provide property accountability/control of contractor-managed and possessed Air 

Force-owned property (inclusive of materiel and equipment) through implementation of standard 

and integrated Air Force logistics and contractor processes to address a material weakness in Air 

Force financial statements. This capability will establish and maintain accountable inventory 

records for GFP that accurately reflect current quantity, status, location, condition, and

authorizing contract; and establish an audit trail to update and track end-to-end logistics and 

financial transactions. This change is one of a series of DLMS changes supporting the Air Force 

GFP-A (refer to References 3.c., 3.d., and 3.e.).

(5) Contractor-managed and possessed GFP is but one type of GFP and is the sole 

focus of this capability initiative. The above problem statement does not apply to the other types of 

GFP, as the Air Force has solutions in place for the reporting of logistics and financial data. Air 

Force only reports Air Force-owned property in the Air Force APSR established under the GFP-A 

Capability Initiative. Air Force CICPs often use commercially available inventory management 

systems to manage Air Force-owned property and the CICPs record inventory impacting accounting 

transactions in these systems. The Air Force selected the Defense Property Accountability System 

(DPAS) as its APSR for contractor-managed and possessed Air Force-owned GFP. 

(6) Air Force CICPs and their warehouse locations share a common inventory 

management system and do not need to pass transactions externally; however, the CICP will be 

required to report receipts to the APSR (i.e., DPAS) via Defense Automatic Addressing System 

(DAAS) using a DLMS 527R Receipt transaction. The CICP will configure the receipt transaction 

to look like a standard receipt transaction, but it will contain the additional data content needed for 

this process to include the DoDAAC of the CICP, the MAC, LAC, and acceptance date. DPAS 

will be a mirror image of the CICP’s inventory management system and in order to maintain 

accuracy, this change adds or authorizes certain data elements within DLMS transactions. The 

CICP must provide the MAC and LAC in the receipt transaction because they are not available 

from other DOD systems, such as the DOD Invoicing, Receipt, Acceptance and Property Transfer 

(iRAPT) solution; iRAPT does not contain the transactional level asset information required for 

accountability. Air Force does not send CICP invoices to iRAPT at time of receipt and the 

invoices often contain multiple acquisitions on one invoice.

(7) Prior to submission of the proposed change, the DLMS Program Office 

identified a future requirement for transition from routing identifier codes (RIC) to DoDAACs. 

This transition will require DAAS to route and process DLMS transactions based upon the 

DoDAAC-To (rather than the current RIC-To) in the transaction and use the communication 

routing identifier (COMMRI) associated with the DoDAAC in the DoD Activity Address 

Directory (DoDAAD). While developing the proposed change, the DLMS Program Office 

attempted to authorize use of the DoDAAC-To on a limited basis to identify the Air Force program 
Attachment, ADC 1225

Page 4

manager account in DPAS. However, the DLMS Program Office subsequently recognized the 

affected systems could not implement this change within the required timeline for implementation. 

The DLMS Program Office, DAAS, and the Air Force agreed on the alternate approach to 

facilitate immediate implementation. This alternate approach will accommodate the potential lack 

of available RICs within the required Air Force series as the Air Force establishes new program 

managers’ accounts in DPAS. Therefore, pending development of functionality for DoDAACbased routing/processing, the Air Force will use RICs for identification of both CICPs and 

program managers. If the Air Force has insufficient RICs available to identify all program 

managers, this ADC authorizes the Air Force to use a single generic RIC representing the Air 

Force APSR. DAAS will use this RIC/DoDAAC/COMMRI combination for transaction 

processing while DPAS will use the supplemental identification of the specific program manager 

DoDAAC required within each transaction. This ADC reflects the interim solution described.

c. Approved Change in Detail: Revise DLMS 527R Receipt implementation

convention (IC) to:

(1) Provide DLMS notes and new data fields as needed to clarify that the 

transmission of these receipt transactions are between the Air Force CICP and the Air Force 

program manager for the purpose of GFP accountability. The CICP has custodial responsibility 

for the Government-owned property and the receipt transactions maps CICP to the DLMS data 

field normally used by the storage activity (1/N101/070/RC-Receiving Location). The Air Force 

will assign each CICP to a program manager identified by a unique DoDAAC in DPAS. DAAS 

will use the COMMRI for the RIC associated with the program manager’s DoDAAC in the 

DoDAAD to route/direct the transaction to DPAS. Alternatively, if the Air Force has 

insufficient RICs available to identify the specific program manager in the transaction RIC-To, 

this change authorizes the Air Force CICP to identify the Air Force APSR by its generic RIC for 

DAAS routing/processing and separately include the CICP DoDAAC so DPAS can post the 

record to the appropriate program manager account.

(2) Add a new data element for Moving Average Cost (MAC). MAC is an 

approved methodology within the Department of Defense to value assets per the DOD Financial 

Management Regulation (FMR) (Reference 3.f.). The Air Force GFP-A Capability Initiative

completed process mapping to identify the various inventory impacting accounting transactions; 

Air Force determined that the DLMS 527R Receipt transaction is the most appropriate DLMS 

transaction for the CICP to pass MAC to DPAS. The CICP can use DLMS 527R Receipt 

transaction to record receipt of a customer return or a new acquisition, which is most likely to 

result in a change to the MAC for the asset. DPAS will use the MAC, as provided by the Air 

Force CICPs, to value Air Force owned assets for financial reporting.

(3) Authorize intra-Air Force use of the existing data element for Latest 

Acquisition Cost (LAC). LAC is an approved methodology within the Department of Defense to 

value assets per the DOD FMR. The Air Force GFP-A Capability Initiative completed process 

mapping to identify the various inventory impacting accounting transactions; Air Force 

determined that the DLMS 527R Receipt transaction is the most appropriate DLMS transaction 

for the CICP to pass LAC to DPAS. The CICP uses DLMS 527R Receipt transaction to record 

receipt of new acquisition, which is most likely to result in a change to the LAC for the asset. 
Attachment, ADC 1225

Page 5

(4) Authorize intra-Air Force use of the existing data element for Acceptance 

Date. This represents the date when the authorized government personnel perform acceptance 

and assets officially become government property. Air Force does not report assets to DPAS 

until after official government acceptance has been completed. For the GFP-A process, 

acceptance occurs prior to receipt and may occur on an earlier date than receipt. Inclusion of the 

acceptance date in the receipt transaction is for information only and does not constitute 

acceptance when added as information to the Receipt transaction. Acceptance is separate and 

distinct from the DLMS 527R Receipt transaction and the receipt transaction cannot accomplish 

acceptance.

STAFFING NOTES: (1) The acceptance process is not under purview of the DLMS Program 

Office; Air Force must ensure acceptance in accordance with established DOD requirements. 

(2) DODM 4140.01, Volume 5, requires that receiving activities will record receipts no later than 

5 business days from date materiel received. 

d. Revisions to DLM 4000.25 Manual (Reference 3.e.): Revise DLMS 527R Receipt 

IC as shown in Enclosure 1.

e. Approved Transaction Flow: See Enclosure 2 for transaction flow diagram and 

narrative.

f. Alternatives: None

5. REASON FOR CHANGE: Enhanced data content supports Air Force GFP-A Capability 

Initiative addressing a material weakness on the Air Force financial statements and supports

Financial Improvement and Audit Readiness (FIAR). Adding the MAC data element to the receipt 

transaction provides the Air Force the ability to automate update of asset valuation for contractor 

managed and possessed Air Force-owned GFP in DPAS. Authorizing use of the LAC data 

element provides the Air Force the ability to automate tracking asset cost for contractor-managed 

and possessed Air Force-owned GFP in DPAS. Air Force GFP-A APSR requires LAC and MAC 

for inventory valuation and reporting to Air Force financial statements.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Provides data and necessary capability to allow the Air Force to automate

update of asset cost and valuation for contractor-managed and possessed Air Force-owned GFP in 

DPAS, which supports FIAR and addresses a material weakness in Air Force financial statements.

b. Disadvantages: Requires resources for Air Force and DPAS system modifications to 

accommodate and perpetuate the Air Force CICP related data on the receipt transaction as described

in this change. 

7. ADDITIONAL COMMENTS TO CONSIDER: Air Force GFP-A relies on DLMS 

transactions from the Air Force CICPs to accurately record asset quantities and valuation. Without 

the ability to transmit DLMS receipt transactions, with the LAC and MAC, between the CICP and 

the program manager’s APSR at DPAS, the Air Force will need a manual workaround to record 

the LAC and MAC. A manual workaround would increase the risk of misreporting the Air Force

contractor-managed and possessed Air Force-owned GFP assets on its financial statements.
Attachment, ADC 1225

Page 6

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation date is 

April 2017. 

Note: At this time, DAAS will only route/process these transactions using the program manager 

RIC and associated COMMRI. The previously proposed routing/processing by program manager 

DoDAAC/COMMRI is deferred pending further analysis. 

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: Air Force is unable to provide an estimate at this time and does not have 

adequate data to calculate cost of manual workaround.

10. IMPACT:

a. New DLMS Data Elements: 

(1) Moving Average Cost (MAC). Add MAC to the Logistics Data Resources 

Management System (LOGDRMS) with the following definition:

Moving Average Cost (N11) A historical cost method of valuing inventory. After each 

purchase of a new quantity, the average value of all items on hand is re-calculated.

(2) Latest Acquisition Cost (LAC). LAC is not a new data element since it 

currently exists in the DLMS 527R. However, LOGDRMS did not include a definition for LAC. 

Accordingly this change documents a new LOGDRMS definition for LAC as follows:

Latest Acquisition Cost (N11) Provides that the last invoice price must be applied to all like 

units held including those units acquired through donation or non-monetary exchange.

b. Changes to DLMS Data Elements: There are no revised DLMS data elements.

c. Automated Information Systems (AIS): Identified changes are applicable to DPAS and 

Air Force CICP systems. 

d. DAAS: This change requires updates to DAAS mappings. Where the CICP identifies 

the Air Force program manager in the APSR by a RIC (N101 Code OW), DAAS maps should 

equate this value to the legacy data field traditionally used by the owning inventory control point.

e. Non-DLM 4000.25 Series Publications:

(1) Air Force must take action as needed to update Air Force and DPAS

procedures documenting the applicable requirements contained herein.

(2) OUSD(AT&L)/ARA, Property & Equipment Policy, is in the process of 

coordinating a revision to DODI 5000.64, Accountability and Management of DOD Equipment 

and Other Accountable Property, to address use of the DLMS for equipment, among other 

updates. The proposed wording will recognize use of the DLMS for electronic interfaces 

between DOD supply systems and the APSR to facilitate accountable property management. By 

virtue of the contractual requirements levied by the Air Force on the CICP, the procedures 

discussed in this change for managing Government-owned equipment fall within the scope of the 

pending update to DODI 5000.64 establishing authoritative guidance for use of the DLMS. 
Attachment, ADC 1225

Page 7

10. PDC 1225 Response/Comment Table:

Enclosures

Component Component Responses Received DLMSO Response

Air Force Concurs without comment. Noted.

USMC Concur without comment. Noted.

Navy Concur without comment. Noted.

USTRANSCOM Abstains Noted.
Enclosure 1, ADC 1225

Page 1

ENCLOSURE 1 TO ADC 1225

Revise DLMS 527R Implementation Convention:

# Location Revisions to DLMS 527R Receipt Reason

1 IC Cover page 

DLMS 

Introductory 

Notes

Add ADC 1225 to DLMS Introductory Note: 

- ADC 1225, Revise DLMS 527R Receipt Transaction 

for Intra-Air Force Government Furnished Property

(GFP) Accountability to include Identification of the 

Contractor Inventory Control Points (CICP), Addition 

of Moving Average Cost (MAC), and Authorization to 

use Latest Acquisition Cost (LAC) and Acceptance Date

Identifies DLMS 

Changes included in 

the IC.

2 1/N101/070 Revise DLMS notes for existing code RC:

RC Receiving Location

DLMS Note:

1. Use only in receipts, responses concerning overdue 

receipts, and historical receipt submissions to indicate the 

organization receiving or designated to receive materiel. 

Use N104 code M4 Routing Identifier Code (RIC) for 

the activity unless otherwise authorized.

2. DLA Disposition Services Field Office uses with the 

Disposition Services Turn-In Receipt Acknowledgment 

transaction. Used in conjunction with N106 code FR.

3. For Air Force GFP accountability, use to identify the 

CICP as the responsible custodial activity. Refer to 

ADC 1225.

Supports GFP

accountability.

3 2/G6201/050 Delete DLMS note 2 for existing qualifier 35:

35 Delivered on This Date

DLMS Note:

1. Use in each receipt, historical receipt, and disposition 

services turn-in receipt acknowledgement to identify the 

date the carrier released the materiel; otherwise do not 

use. 

2. DLMS enhancement; see introductory DLMS note 5a.

Administrative update 

to remove the 

erroneous 

enhancement note. 

The date released by 

carrier is not a DLMS 

enhancement; it was 

part of MILSTRAP 

legacy DIC D4_/D6_ 

Receipt transaction 

format, record position 

73-75.

4 2/G6201/050 Revise DLMS Notes 1 and 2, and add new note 3, for 

existing qualifier BT:

BT Acceptance

DLMS Notes:

1. Use only in receipt and historical receipt transactions 

to identify the date accepted when the contract requires 

acceptance. by the storage activity prior to payment. This 

Supports intra-Air 

Force CICP 

requirement for 

acceptance date.

Administrative update 

clarifies that 

acceptance date, when 

included in a receipt 
Enclosure 1, ADC 1225

Page 2

# Location Revisions to DLMS 527R Receipt Reason

date is included in receipt transactions for information 

only; acceptance is separate and distinct from the 

receipt and cannot be accomplished by this transaction. 

2. Except as noted below, this is a DLMS enhancement; 

see introductory DLMS note 5a.

3. Authorized enhancement for intra-Air Force use in 

receipts of property by Air Force CICPs. Refer to ADC 

1225.

transaction, is for 

information only as 

acceptance is separate 

and distinct from the 

receipt transaction. 

Also deletes ‘storage 

activity’ from note as 

acceptance is not by 

the storage activity.

5 2/G6201/050 Delete DLMS Note 3 from existing qualifier BV:

BV Recorded

DLMS Note:

1. Use in receipt, historical receipt, and TRA 

transactions to cite the date receipt is posted to the Total 

Item Property record; use in MRA transactions for U.S. 

forces to cite the date receipt is posted to the stock 

record/property account or equivalent; otherwise do not 

use. Authorized DLMS migration enhancement; see 

introductory DLMS note 5g. 

2. Use in Army Total Package Fielding receipts to 

identify the date materiel was received by unit

Materiel Fielding Points (UMFP) or staging sites.

3. DLMS enhancement; see introductory DLMS note 5a.

Administrative update 

to remove erroneous 

DLMS enhancement 

note 3.

6 2/AMT/100 Revise segment level DLMS Note:

DLMS Note: 

Use as needed in receipt and historical receipt 

transactions for Army Medical Materiel Agreement 

(AMMA), for Commercial Asset Visibility (CAV), and 

when agreed to by trading partners. For intra-Air Force 

use with receipts and historical receipts to provide 

Moving Average Cost (MAC) and Latest Acquisition 

Cost (LAC). Use of this segment as noted is an 

authorized DLMS migration enhancement. See 

introductory DLMS note 5g.

Supports intra-Air 

Force CICP 

requirement.

7 2/AMT01/100 Delete data element level Federal Note:

Federal Note: Use any code.

Administrative update 

consistent with other 

ICs.

8 2/AMT01/100 Revise DLMS Notes for existing qualifier JJ:

JJ Cost Basis

DLMS Notes:

1. Use to identify the Latest Acquisition Cost (LAC). 

Use only for AMMA receipts to identify the acquisition 

unit price of the materiel. This price will allow valuation 

of inventory for receipts not against a purchase order.

Supports intra-Air 

Force CICP 

requirement.
Enclosure 1, ADC 1225

Page 3

# Location Revisions to DLMS 527R Receipt Reason

Under DLMS, express the latest acquisition cost will be 

expressed as R9.2. R is the data element type indicating 

a decimal numeric data element. Pass the decimal point 

is passed within the transaction; do not transmit leading 

and trailing zeros are not transmitted.

2. Except as noted below, this is a DLMS enhancement; 

see introductory DLMS note 5a.Authorized DLMS 

migration enhancement. See DLMS introductory note 5g.

3. Use only for AMMA receipts to identify the 

acquisition unit price of the materiel. This price will 

allow valuation of inventory for receipts not against a 

purchase order.

4. For intra-Air Force use in wholesale receipts of 

property by the Air Force CICP to identify the updated 

latest acquisition cost for the item received.

9 2/AMT01/100 Add new code with DLMS note:

AVE Average

DLMS Note:

For intra-Air Force use in wholesale receipts of 

property by the Air Force Contractor Inventory Control 

Point to identify the Moving Average Cost (MAC) of the 

item received.

Supports intra-Air 

Force CICP 

requirement.

10 2/N101/210 Add new code OW with DLMS Note:

OW Owner of Property or Unit

DLMS Note:

For Air Force GFP accountability, use to identify the 

Air Force program manager in the accountable 

property system of record (APSR). Must identify the 

program manager by RIC. If the program manager 

DoDAAC does not have an assigned RIC, use the 

generic Air Force GFP APSR RIC with 2/N106=TO 

and use a second iteration of the N1 loop (repeating 

Code OW without 2/N106=TO) to provide the program 

manager DoDAAC. Refer to ADC 1225.

Add new DLMS note 3 for existing qualifier RC:

RC Receiving Location

DLMS Note:

1. Use only in receipts, responses concerning overdue 

receipts, and historical receipt submissions to indicate the 

organization receiving or designated to receive materiel.

2. Authorized DLMS enhancement for Inter-Service 

Ammunition use with receipts to identify the consignee 

(DIC BG1/BG2 rp 66-71). Use with N103 code 10-

DODAAC. (Refer to ADC 261 and ADC 445.)

Supports Air Force 

GFP-A CICP 

requirement.
Enclosure 1, ADC 1225

Page 4

# Location Revisions to DLMS 527R Receipt Reason

3. Use to identify the physical location of GFP while in 

CICP custody. The location may be the CICP, the 

CICP’s warehouse or subcontractor. Must identify this 

location by a DoDAAC. Must use for Air Force GFP

accountability. Refer to ADC 1225. 

11 2/N103/210 Add new DLMS note for existing qualifier 10:

10 Department of Defense Activity Address Code 

(DODAAC)

DLMS Note:

1. DLMS enhancement; see introductory DLMS note 5a.

2. CAV uses for receipts in conjunction with N101 codes 

Z4 and ZD.

3. Authorized DLMS enhancement for Inter-Service 

Ammunition use with N101 code RC to identify

consignee DOoDAAC (DIC BG1/BG2 rp 66-71). (Refer 

to ADC 261 and ADC 445.

4. DLA Disposition Services Field Office uses in the 

TRA transaction with N101 code ZD.

5. Authorized for intra-Air Force use with N101 Code CI 

to identify the Ship-From DoDAAC. See

introductory DLMS note 5g. Refer to ADC 1185.

6. Authorized for intra-Air Force use with N101 Codes

OW and RC. Refer to ADC 1225.
Enclosure 2, ADC 1225

Page 1

Enclosure 2 GFP-A Receipt Transaction Flow Diagram

PDC 1225 

– Revise DLMS 527R (Receipt)

CICP IMS Transaction Services APSR

Symbol Legend

Report asset 

management 

property data

Route GFM asset 

receipt image

Determine if Item 

Indicative Detail is 

valid

Update GFM asset 

management 

position

Image of DLMS 527R

Add: MAC

Authorize: LAC

Authorize: Acceptance Date

Asset receipt information

Image of 

DLMS 527R Asset financial information

Activity Information Flow

Performer

Image of DLMS 527R

Add: MAC

Authorize: LAC

Authorize: Acceptance Date

Asset arrives

Asset information 

recorded

Start Event End Event
Enclosure 2, ADC 1225

Page 2

Enclosure 2 Narrative

Activity Description

1 Report asset management property data Contractor Inventory Control Point (CICP) Information Management System updates 

the inventory balance, Moving Average Cost (MAC) (if required), records acceptance 

date and Latest Acquisition Cost (LAC). Air Force GFP-A APSR requires LAC and MAC 

for inventory valuation and reporting to Air Force Financial Statements.

Air Force CICP updates its inventory management system to reflect the DLMS 527R 

Receipt and sends the DLMS 527R Receipt transaction including MAC, LAC and 

acceptance dates to DAAS, which routes the transaction to Air Force APSR (DPAS). 

2 Route GFP Asset Receipt image DAAS receives image of DLMS 527R Receipt transaction including MAC, LAC and 

acceptance dates from contractor and routes it to Air Force GFP-A APSR. 

3 Determine if Receipt transaction Item 

Indicative Detail is Valid

Air Force GFP-A APSR receives item indicative (catalog) detail from the DLMS 527R

Receipt including MAC, LAC and acceptance date and determines if item record is 

currently loaded in the system. If it is, the transaction is processed. If not, AF GFP-A 

APSR generates 824R Reject transaction that is routed to the CICP via DAAS. The Air 

Force Program Manager (PM) is notified via the daily task list within the Air Force GFPA APSR to determine if item is approved for CICP. If item is approved, ensures item 

record is loaded and receipt is processed.

4 Update GFP asset management position Air Force GFP-A APSR receives the DLMS 527R Receipt, including MAC, LAC and 

acceptance date, from DAAS, records transaction and updates the GFP inventory 

balance. Updates the MAC and LAC and provides Air Force financial statements 

updated inventory balances and valuation.