Attachment Page 1 

Attachment to ADC 352 

 Management Code for PQDR Replacement Requisitions 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA J-331, 703-325-1924 (DSN 427)

2. FUNCTIONAL AREA: Primary: Supply/ Logistics.

3. REFERENCES: 

a. Functional Requirements for DLA’s implementation of BRAC supply, storage and distribution 

(SS&D)

b. DLMSO Memorandum dated January 12, 2010, subject: Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 381, Perpetuation of the Denial Management Code to 

the DLMS Requisition and Modification of Air Force BRAC Inventory Management and Stock 

Positioning (IMSP) Supply Discrepancy Report (SDR) Procedures 

4. REQUESTED CHANGE: Green highlighting is used to identify documentation updates 

subsequent to original staffing.

a. Description of Change: This change authorizes the assignment of a new management code 

for use on DLMS MILSTRIP requisitions, the new BRAC IMSP requisition alert (proposed under 

separate PDC 366 currently under development), and selected follow-on transactions. Staffing Note: 

The requisition alert transaction allows Navy BRAC IMSP sites to notify DLA of their requirements in 

advance of the funded requisition, thereby allowing DLA to procure and position materiel 

appropriately to support prompt order fulfillment. The new code will indicate the materiel is being rerequisitioned upon determination that the originally requisitioned materiel was deficient and 

subsequent to submission of a PQDR. This would allow requisition for a “good” replacement part to 

go directly to the customer and not issue another deficient part from the same wholesale stock. Thus 

reducing the time frame to get needed material in order not to negatively impact “consumer level” 

scheduled maintenance directed by JCS, NAVSEA and NAVAIR. Also this process would 

circumvent the circular pattern of continuous PQDRs being submitted on similar item from global 

pools of DLA wholesale stock. This change will initially be available only to BRAC IMSP customers, 

but will later be made available to all Components requisitioning from DLA. 

b. Background: As a result of the 2005 BRAC decision, retail supply, storage and distribution 

functions and associated infrastructure supporting the Navy industrial/maintenance sites will transfer 

to DLA. The Navy sites consist of 2 Naval Shipyards (NSY) and 3 Fleet Readiness Centers (FRCs). 

The intent of the directive is to significantly improve combat effectiveness while reducing costs by 
Attachment Page 2 

developing a world-class, cost-effective supply chain focused on readiness; taking every opportunity to 

eliminate waste, reduce touches, reduce cost, and improve readiness. 

c. Detailed Procedures: 

(1) Naval Shipyards and Fleet Readiness Centers (FRC) have scheduled maintenance periods 

dictated by JCS, NAVSEA and NAVAIR requiring material to be on-hand in ready for issue condition 

for the artisan to begin and complete the maintenance on time. During these periods there are times 

when material is discovered to be deficient and is required to be replaced immediately. Timing factors 

between the submission of the PQDR and the resolution has negative impacts on DLAs ability to 

support the BRAC Industrial site mission. On average it takes several days before a Tech/Quality 

person receives the PQDR and investigates the issues. Any subsequent replacement requisition 

submitted by the artisan has the potential to be sourced from the same material lot as the first thus 

creating a circle affect for submitting another PQDR and then another requisition by the artisan. All 

DLA worldwide stock is “frozen” and cannot be issued until all stock is screened for bad contract 

material. In the mean time, backorders mount in the system pending the resolution. This delay of 

support for specific material to complete the mission at hand, puts in jeopardy the maintenance 

completion date for that ship, sub, or aircraft to meet DOD operational requirements.

(2) Under approved procedures, when deficient material based on quality is uncovered during 

maintenance the artisan submits a new requisition alert or funded requisition for replacement of the 

original requisitioned materiel citing a new document number and a Management Code indicating the 

requisition is a replacement for deficient material issued on a previous request. These replacement 

requisitions will also include the original funded Requisition Document Number and original Suffix 

Code, if applicable, for cross-reference. 

(3) DLA would apply unique logic for Industrial site customers, applicable to the Management 

code, Prior Requisition Document Number and Prior Requisition Suffix Code being populated. When 

item is considered DLA direct and these data elements are populated EBS would treat this as a onetime 

emergent request and process as a customer direct order. It the item is customer direct a new request 

would be generated for new procurement. 

(4) The management code would also be employed to alert procurement personnel not to 

purchase the replacement material from the vendor recorded in the PQDR. Thus insuring a “good” 

replacement part would be obtained, thereby reducing the time frame to get needed material and not 

negatively impact the “consumer level” scheduled maintenance directed by JCS, NAVSEA and 

NAVAIR. 

(5) Applicability. DLA logic developed for this Management Code would be limited to 

BRAC SS&D customers only. All other customer requisitions reflecting this management code would 

by pass this logic and process with current logic. DLA will expand the availability of this 

Management Code to all customers at a future date (approximately 2014). This may require additional 

systemic sourcing procedures/interfaces, e.g., potentially to look for non-deficient materiel within 

existing stocks or alternative procurement action. DLA will document the expanded process when 

procedures are better defined and submit as a supplemental proposed DLMS change. 

d. Update DLMS Procedures. Bold italics are used to identify changes to published guidance. 

 (1) Add the following paragraph associated with requisition preparation. 
Attachment Page 3 

5. INDUSTRIAL/MAINTENANCE SITE REQUISTIONS SUBSEQUENT TO RECEIPT OF 

PRODUCT QUALITY DEFICIENT MATERIEL. Under approved procedures for BRAC Supply, 

Storage And Distribution (SS&D) Inventory Management and Stock Positioning (IMSP) 

industrial/maintenance sites, the requiring activity is authorized to submit requisitions or requisition 

alerts (Navy IMSP only) citing Management Code P to request the DLA source of supply satisfy the 

specified requirement from an alternative source. These replacement requisitions will also include 

the original funded requisition document number/suffix for cross-reference. This is applicable when 

timely replacement is required subsequent to receipt of a quality deficient item for which a Product 

Quality Deficiency Report has been submitted. Use of the Management Code P1 will ensure 

materiel received is not subject to the same quality deficiency as previously supplied materiel and 

will avoid delays while existing wholesale stock is screened for quality.

(2) Insert the following paragraph associated with requisition processing. 

SUPPLY SOURCE PROCESSING OF REQUISITIONS WITH MANAGEMENT CODE P. 2 

Management Code P is only applicable to requisitions/requisition alerts submitted to DLA. All 

other supply sources in receipt of Management Code P will disregard and continue processing. 

DLA will verify that the requisitioning activity is a BRAC Inventory Management and Stock 

Positioning (IMSP) industrial/maintenance sites. If not, DLA will disregard the management code.

3

 Where authorized, Management Code P will be recognized as a request for materiel sourced from 

an alternative source due to previous receipt of like materiel with product quality deficiency reported 

via Product Quality Deficiency Report (PQDR). DLA would apply unique logic applicable to the 

management code. If the item being requested is managed as a direct vendor delivery (DVD), then 

the DLA forward-positioned buyer will process for procurement from a vendor other than cited on 

the PQDR if materiel is available to meet the Required Delivery Date (RDD). If the item is managed 

as a stocked item the request will be processed as a onetime emergent request and the DLA forwardpositioned buyer will process as a customer direct order. In instances where the RDD cannot be met 

or the forward buyer is unable to locate an alternate vendor the forward buyer will work directly 

with the engineer to satisfy the requirement.. 

(3) Insert the following paragraph associated with supply status. 

Management Code P will be perpetuated to all applicable supply status.4

 

 d. Establish New Management Code. Update DLMS Dictionary and MILSTRAP Appendix 

2.6, Management Codes, as shown Enclosure 2. New Management Code P is applicable to 

requisitions, requisition alerts, requisition modifications, requisition alert modifications, 

requisition follow-ups, requisition alert follow-ups, and supply status (associated with 

requisitions and requisition alerts). 

CODE EXPLANATION

 

1

 Refer to ADC 352, implementation date Jan 2011. 

2

 Refer to ADC 352, implementation date Jan 2011. 

3

 Expanded use for all Components requisitioning from DLA is planned for future implementation (approximately 

2014). 

4 Refer to ADC 352 , implementation date Jan 2011.
Attachment Page 4 

P Re-requisitioned materiel to be sourced from an alternative source subsequent to receipt of 

deficient materiel (prior requisition document number must be identified for cross reference; 

PQDR required). . Applicable only to DLMS requisition alerts, requisitions, and applicable 

follow-on transactions for materiel requisitioned from DLA by industrial/maintenance sites 

under BRAC SS&D IMSP. 

 e. Additional requisition-series data content is as follows: 

Prior (Original) 

Requisition 

Document Number 

BRAC SS&D industrial site funded requisitions previously filled with deficient 

material will reflect the document number of the original requisition which needs to 

be replaced. 

Prior (Original) 

Requisition Suffix 

Code 

BRAC SS&D industrial site funded requisitions previously filled with deficient 

material will reflect the suffix code of the original requisition which needs to be 

replaced. 

e. Update DLMS Transactions. Update DLMS Supplements as shown in Enclosure 1. 

 f. Update Existing Advice code. Update the DLMS Dictionary and MILSTRIP Appendix 

AP2.15, Advice Codes, as follows. This is an administrative update to the Advice Code 3C published 

under ADC 338 to further clarify the usage. 

CODE EXPLANATION

3C Identifies surge requirements for mission support material (MSM) that are to be 

processed as one-time requests and not sourced against the local site on-hand assets, so 

as not to deplete the existing industrial/maintenance site assets. Applicable only to 

DLMS requisition alerts, requisitions, and follow-on transactions for materiel 

requisitioned from DLA under Navy BRAC SS&D IMSP.5

5. ALTERNATIVES: None identified. 

6. REASON FOR CHANGE: DLA requires ability to apply unique PQDR replacement request to 

ensure adequate support of directed JCS, NAVSEA and NAVAIR Maintenance Mission at the BRAC 

SS&D sites. 

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: 

 (1) Enable EBS to recognize subsequent request submitted as a result of deficient 

 

5

 Refer to ADC 338. Note: The requisition alert transaction allows Navy BRAC IMSP sites to notify DLA of their 

requirements in advance of the funded requisition, thereby allowing DLA to procure and position materiel appropriately to 

support prompt order fulfillment. Refer to Proposed DLMS Change 366 for the procedures and content of the DLMS 

Requisition Alert (under development). 
Attachment Page 5 

material identified and react in an expeditious manner to provide improved support to the customer. 

(2) Use of the management code under DLMS vice traditional use of the advice code will 

allow for the inclusion of the new code concurrent with an advice code where both codes are 

applicable.

b. Disadvantages: None identified. 

8. IMPACT: 

 a. DAASC Mapping. Update DAASC to allow new data requirements to pass any applicable 

edits. 

b. DLMS Data Content. The prior (original) requisition document number and associated suffix 

are new data elements identified in this change and PDC 381. Management Code is added to the 

requisition modification format. Code value updates are identified above. 

 c. Implementation Schedule. Testing will begin June 2010. The first site goes live January 2011, 

the EBS functionality will be put in production December 2010. 
Enclosure 1, Page 1 

Enclosure 1, DLMS Supplements 

Item 

# 

Location Revision to 

511R, Requisition 

Reason 

1. DLMS 

Introductory 

Note: 

Add ADC 352 to DLMS Introductory Note: 

- ADC 352, Request for Management Code for PQDR 

Replacement Requisitions 

To identify DLMS changes 

included in the DS 

2 2/N901/20 Add the following qualifier and DLMS notes:

F8 Original Reference Number 

DLMS Note: 

1. Use to identify the Prior Requisition Document 

Number when re-requisitioning materiel subsequent to 

purchase of materiel from DLA. Applicable when rerequisitioning is due to storage activity denial or 

receipt of quality deficient materiel. 

2. Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and PDC 381. 

PDC 381 establishes a new 

qualifier for an additional 

document number used for 

cross-reference purposes. The 

note is expanded to address 

the additional usage under 

ADC 352. 

3 2/N907-01/20 Add DLMS note 3 to existing qualifier “W8”:

W8 Suffix 

DLMS Note: 

1. Use with N901 Code TN to identify the document 

number suffix. Use is limited to when the transaction 

is identified as a referral order with BR02 transaction 

type code BN and is referring a quantity less than the 

original requisition quantity to another supply source. 

2. Also authorized on an Intra-Army basis with BR02 

transaction type code A0, BR06 action code “J” and 

N901 code TN for identification of the post-post 

partial issue of material by Army Single Stock Fund 

activities. 

3. Use with N901 Code F8 to identify the prior 

requisition document number suffix if applicable. 

Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and PDC 381. 

Expands authorized use for 

BRAC IMSP. 

4 2/LQ01/140 Add additional DLMS Note qualifier “84”:

84 Management Code 

DLMS Note: 

1. Authorized on an Intra-Army basis with BR02 

Expands authorized use for 

BRAC IMSP. 
Page 2 

transaction type code A0 to provide required 

management code information in order to accurately 

process transactions relative to image and post-post 

requisitions submitted by Army Single Stock Fund 

activities (Refer to ADC 243)

2. Authorized DLMS enhancement for BRAC 

IMSP. (Refer to ADC 352 and PDC 381). 

Item 

# 

Location Revision to 

511M, Requisition Modification 

Reason 

1 DLMS 

Introductory 

Note: 

Add ADC 352 to DLMS Introductory Note: 

- ADC 352, Request for Management Code for PQDR 

Replacement Requisitions

To identify DLMS changes 

included in the DS 

2. 2/N901/20 Add the following qualifier and DLMS notes:

F8 Original Reference Number 

DLMS Note: 

1. Use to identify the Prior Requisition Document 

Number when re-requisitioning materiel subsequent to 

purchase of materiel from DLA. Applicable when rerequisitioning is due to storage activity denial or 

receipt of quality deficient materiel. 

2. Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and PDC 381. 

PDC 381 establishes a new 

qualifier for an additional 

document number used for 

cross-reference purposes. The 

note is expanded to address 

the additional usage under 

ADC 352. 

3. 2/N907-01/20 Add DLMS note 3 to existing qualifier “W8”:

W8 Suffix 

DLMS Note: 

1. Use with N901 code TN to identify the document 

number suffix. Use is limited to when the initial 511R 

transaction is identified as a referral order with BR02 

transaction type code BN and is referring a quantity 

less than the original requisition quantity to another 

supply source, with the exception of a modifications 

from the supply source to a procurement activity. For 

these modifications, enter the suffix as shown in the 

procurement request; otherwise leave blank. 

2. Also authorized on an Intra-Army basis with N901 

code TN for identification of the post-post partial 

issue of material by Army Single Stock Fund activities 

when the initial 511R transaction BR02 transaction 

type code is A0 and BR06 action code is “J”. 

3. Use with N901 Code F8 to identify the Prior 

Expands authorized use for 

BRAC IMSP. 
Page 3 

requisition document number suffix if applicable. 

Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and PDC 381. 

2 2/LQ01/140 Add qualifier “84” with the following DLMS Note:

84 Management Code 

DLMS Note: Authorized DLMS enhancement for 

BRAC IMSP. (Refer to ADC 352 and PDC 381).

Establishes authorized use. 

Item 

# 

Location Revision to 

869F, Requisition Follow-up 

Reason 

1 DLMS 

Introductory 

Note: 

Add ADC 352 to DLMS Introductory Note: 

- ADC 352, Request for Management Code for PQDR 

Replacement Requisitions 

To identify DLMS changes 

included in the DS 

2. 2/REF01/105 Add the following qualifier and DLMS note:

F8 Original Reference Number 

DLMS Note: 

1. Use to identify the Prior Requisition Document 

Number when re-requisitioning materiel subsequent 

to purchase of materiel from DLA. Applicable when 

re-requisitioning is due to storage activity denial or 

receipt of quality deficient materiel. 

2. Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and PDC 381.

PDC 381 establishes a new 

qualifier for an additional 

document number used for 

cross-reference purposes. 

The note is expanded to 

address the additional 

usage under ADC 352. 

3. 2/REF04-

01/105 

Add additional DLMS Note 3 to qualifier “W8”:

W8 Suffix 

DLMS Note: 

1. Use with 2/REF/105 REF01 code TN to identify the 

document number suffix. Use is restricted to when 

initial 511R is a referral order identified with BR02 

transaction type code BN. 

2. Also authorized on an Intra-Army basis for 

identification of the post-post partial issue of material 

by Army Single Stock Fund activities. This use is 

allowed when the initial 511R is a requisition 

identified with BR02 transaction type code A0 and 

BR06 action code is “J”. 

3. Use with REF01 Code F8 to identify the prior 

requisition document number suffix if applicable. 

Authorized DLMS enhancement for BRAC IMSP 

Expands authorized use for 

BRAC IMSP. 
Page 4 

only. Refer to ADC 352 and PDC 381.

4 2/LQ01/180 Add additional DLMS Note to qualifier “84”:

84 Management Code 

DLMS Note: 

1. Authorized on an Intra-Army basis to provide 

required management code information in order to 

accurately process transactions relative to image and 

post-post requisitions submitted by Army Single Stock 

Fund activities. (Refer to ADC 243) 

2. Authorized DLMS enhancement for BRAC 

IMSP. (Refer to ADC 352 and PDC 381).

Inserts applicable ADC 

reference number for Army 

use. 

Expands authorized use for 

BRAC IMSP. 

Item 

# 

Location Revision to 

870S, Supply Status 

Reason 

1 DLMS 

Introductory 

Note: 

Add ADC 352 to DLMS Introductory Note: 

- ADC 352, Request for Management Code for PQDR 

Replacement Requisitions 

To identify DLMS changes 

included in the DS 

2 2/LQ01/330 Add additional DLMS Note to qualifier “84”:

84 Management Code 

DLMS Note: 

1. Use to identify the applicable management code 

associated with the status code. 

2. Cite Management Code R with Status Code BD 

when communicating to the customer that a storage 

site denial has occurred against an MRO. The status 

transaction will be for the denied quantity and suffix. 

Authorized for use on an intra-Army basis (ADC 191), 

and subsequently expanded for inter-Service/Agency 

use (ADC 312). Implementation of Management 

Code R outside Army applications is pending. 

3. Authorized DLMS enhancement for BRAC 

IMSP. (Refer to ADC 352 and PDC 381). 

4. Use of multiple repetitions to identify all applicable 

supply status codes is a prospective future DLMS 

enhancement; see introductory DLMS note 3a. 

Expands authorized use for 

BRAC IMSP. 
Enclosure 2, Page 1 

Enclosure 2, MILSTRAP 

AP2.6. APPENDIX 2.6

MANAGEMENT CODES

NUMBER OF CHARACTERS: One 

TYPE OF CODE: Alpha/Numeric 

EXPLANATION: Provides supplemental data not indicated through the transaction 

coding structure. When a situation exists which is not covered by 

a code, the Component managing the distribution system may 

assign Management Codes A thru L (except I), and other codes as 

specified below, and may prescribe their entry in appropriate 

transactions. Codes established under this option shall not 

duplicate or circumvent the intent of DoD assigned or reserved 

codes. 

RECORD POSITIONS: 72 

AP2.6.1. RECEIPT RELATED TRANSACTIONS. The following management codes are assigned 

for use in MILSTRAP materiel receipt-related transactions, DI Codes D4_ and D6_ Materiel Receipts, 

DD_ and DF_ Due-in Transactions, DU_ and DW_ PMRs, and DX_ Materiel Receipt Follow-ups), 

and related receiving documentation (when applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M D6_ Materiel condemned upon receipt. Quantity 

indicated shipped direct to the DRMO, or other 

authorized/required disposal action has been taken. 

(Excludes items for which shelf-life has expired and 

cannot/will not be extended.) 

M All other DI Codes Reserved for future DoD assignment. 

N All DI codes Return of undelivered (frustrated) cargo (with 

accompanying shipper documentation). 

O (alpha) D6_ Materiel is not hazardous to public health/safety or 

national security. Materiel is prohibited for DoD use 

but may be sold by DRMS. DRMS must assure that 

all sales include a restrictive resale provision to deter 

reenty of the materiel into the DoD supply system. 
Page 2 

CODE APPLICABLE DI CODES EXPLANATION

O (alpha) All other DI codes Reserved for future DoD assignment. 

P D4_, D6_ Materiel received without documentation. Support 

documentation and document number created by 

storage activity. 

P All other DI codes Reserved for future DoD assignment. 

Q D6_ Multiple Use: 

1. Return of materiel improperly identified at time 

of shipment from depot. 

2. Return of Government-owned containers. 

Q All other DI codes Reserved for future DoD assignment. 

R D4_, D6_ Materiel receipt discrepancy; discrepancy report 

submission required. (Excludes vendor-caused 

misdirected shipments covered by code S and 

quantity overages covered by code U.) 

R All other DI codes Reserved for future DoD assignment. 

S D4_ Materiel receipt discrepancy; discrepancy report 

submission required. Vendor caused misdirected 

shipment from procurement instrument source. 

Materiel meets acceptance criteria specified in the 

contract. 

S D6_ Materiel is hazardous to public health/safety or 

national security. DRMO shall assure mutilation is 

accomplished. 

S All other DI codes Reserved for future DoD assignment. 

T D6_ Materiel condemned upon receipt. Shelf-life has 

expired and cannot/will not be extended. Quantity 

indicated shipped direct to the DRMO or other 

authorized/required disposal action has been taken. 

T All other DI codes Reserved for future DoD assignment. 

U D4_ Materiel receipt discrepancy; discrepancy report 

submission required. Quantity delivered exceeded 

authorized quantity including any allowable contract 

variance and/or excess delivery clause. Materiel 

meets acceptance criteria specified in the contract. 

U All other DI codes Reserved for future DoD assignment. 
Page 3 

CODE APPLICABLE DI CODES EXPLANATION

V1 All DI Codes Materiel intended for immediate transfer to 

maintenance, by ICP directed release or maintenance 

induction, in accordance with agreed procedures. 

W thru Y All DI codes Reserved for future DoD assignment. 

Z All DI codes Exception data entered in remarks or follows by 

separate correspondence. 

0 thru 9 All DI codes Reserved for future DoD assignment. 

AP2.6.2. ISSUE RELATED TRANSACTIONS. Management codes are assigned for use in 

MILSTRAP related transactions (DI Code D7_ Issues, DG_ Backorders, and DHA Demands) and 

MILSTRIP transactions (DI Code A4_ Referral Orders, A5_ Materiel/Disposal Release Orders, A6_ 

Materiel/Disposal Release Denials, and AE6 Supply Status), and related release documentation (when 

applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M D7_ less D7J, A__ less A5J 

and A6_ 

Backorder release. 

M D7J, A5J Materiel condemned. Quantity indicated shipped 

direct to the DRMO or other authorized/required 

disposal action has been taken. (Excludes items for 

which shelf-life has expired and cannot/will not be 

extended.) 

M All other DI codes Reserved for future DoD assignment. 

N DHA, D7_, A4_ Nonrecurring demand. 

N All other DI codes Reserved for future DoD assignment. 

O DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

O All other DI codes Reserved for future DoD assignment. 

P DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

 

1

 Management Code V is being proposed for deletion by Proposed DLMS Change (PDC) 208. It is not known at the time of 

publication of MILSTRAP Change No. 5, wheter PDC 208 will be approved. 
Page 4 

CODE APPLICABLE DI CODES EXPLANATION

P 

P 

AE_2

All other DI codes 

Re-requisitioned materiel alternatively sourced 

subsequent to receipt of deficient materiel. 

Applicable to status related to DLMS requisition 

alerts, requisitions, and applicable follow-on 

transactions for materiel requisitioned from DLA 

under BRAC SS&D IMSP3. 

. 

Reserved for future DoD assignment. 

Q All DI codes Reserved for future DoD assignment. Reserved for 

future DoD assignment. 

R DHA, D7_, A4_ Recurring demand. 

R A5_ Pre-inventory document. 

R A6_ Denied. This denial results from a receipt posted in 

error during real-time “Issue from Receiving” 

processing, or from discovery of a receipt 

processing error during denial research. 

Distribution depot to submit receipt reversal. 

R AE_4 Requisition delayed due to storage activity denial. 

R All other DI codes Reserved for future DoD assignment. 

S DHA, D7_, A4_ Commissary resale demand. 

S AE65

 LRO rejected due to duplication of suffix code 

internal to receiving Service. LRO may be resent 

with suffix code advanced. 

S All other DI codes Reserved for future DoD assignment. 

T D7J, A5J Materiel condemned. Shelf-life has expired and 

cannot/will not be extended. Quantity indicated 

shipped direct to DRMO or other authorized/ 

required disposal action has been taken. 

T All other DI codes Reserved for future DoD assignment. 

U A5_ Post inventory document. 

 

2

 Refer to ADC 352, implementation date January 2011. 

3

 Expanded use for all Components requisitioning from DLA is planned for future implementation (approximately 

2014). 

4

 Authorized for use in intra-Army supply status (ADC 191), and subsequent expanded for inter-Service/Agency used 

(ADC 312). Implementation outside Army applications is pending. 

5

 Authorized for use in Army interface with DLA in response to a DLA-directed LRO. 
Page 5 

CODE APPLICABLE DI CODES EXPLANATION

U All other DI codes Reserved for future DoD assignment. 

V All DI codes Reserved for future DoD assignment. 

W AE6, A4_6

A6_, D7_7

Denied. Cannot identify DoDAAC/MAPAC of 

designated materiel recipient. 

W All other DI codes Reserved for future DoD assignment. 

X AE6, A4_3

A6_, D7_4

Denied. Consignee, freight forwarder, or country 

representative has advised that issue of this materiel 

will constitute a duplicate shipment. 

X All other DI codes Reserved for future DoD assignment. 

Y All DI codes Reserved for future DoD assignment. 

Z D7_, DG_, A6_, Exception Data entered in remarks or follows by 

separate correspondence. 

0 All DI codes Reserved for future DoD assignment. 

1 AE6, A4_5

A6_, D7_6

Denied. Stock exhausted; unsuccessful storage 

activity search has been made. 

1 All other DI codes Reserved for future DoD assignment. 

2 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in condition 

requested. 

2 All other DI codes Reserved for future DoD assignment. 

3 AE6, A4_8

A6_, D7_9

Denied. Materiel not available in proper shelf-life. 

3 All other DI codes Reserved for future DoD assignment. 

4 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in type pack 

(overseas or domestic) requested (subsistence only) 

or specified lot number cannot be released 

(ammunition only). 

4 All other DI codes Reserved for future DoD assignment. 

5 AE6, A4_5

A6_, D7_6

Denied. Reidentification or reclassification of 

assets in process. Storage activity to advise results 

of reidentification or reclassification. 

 

6

 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 

Navy Specialized Support Points and DSCs. 

7

 Authorized for use only in intra-Navy referral orders. 

8

 See footnote 3 on page AP2.6-5. 

9

 See footnote 4 on page AP2.6-5. 
Page 6 

CODE APPLICABLE DI CODES EXPLANATION

5 All other DI codes Reserved for future DoD assignment. 

6 AE6, A4_5

A6_, D7_6

Denied. No record of NSN at storage activity. This 

denial results from review of the storage records 

and the storage activity has not conducted a 

physical search for the item. 

6 All other DI codes Reserved for future DoD assignment. 

7 AE6, A4_10

A6_, D7_11

Denied. Zero balance in an issuable condition 

indicated on storage activity custodial/ 

memorandum record and no record location exists. 

This denial results from review of the storage 

records and the storage activity has not conducted a 

physical search for the item. 

7 All other DI codes Reserved for future DoD assignment. 

8 Appropriate DI codes Reserved for assignment by the Component 

managing the item; not assigned by DoD. 

9 AE6, A4_5

A6_, D7_6

Denied. To ICP from storage. Item was ordered in 

one continuous length only but is not so available. 

9 All other DI codes Reserved for future DoD assignment. 

AP2.6.3. GAIN/LOSS RELATED TRANSACTIONS. Management codes are assigned for use in 

MILSTRAP gain/loss related transactions (DI Code D8_/D9_ Inventory Adjustment 

Increases/Decreases, and DAC Dual Inventory Adjustments) as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M D9_, DAC Materiel condemned. Quantity indicated shipped 

direct to the DRMO or other authorized/required 

disposal action has been taken. (Excludes items for 

which shelf-life has expired and cannot/will not be 

extended.) 

M All other DI codes Reserved for future DoD assignment. 

N All DI codes Reserved for future DoD assignment. 

O D8B, D9B Gain/loss resulting from end-of-day processing. 

O All other DI codes Reserved for future DoD assignment. 

 

10 See footnote 3 on page AP2.6-5. 

11 See footnote 4 on page AP2.6-5. 
Page 7 

CODE APPLICABLE DI CODES EXPLANATION

P D8B, D9B Gain/loss resulting from location reconciliation. 

P All other DI codes Reserved for future DoD assignment. 

Q D9_ Loss resulting from a materiel release denial on 

another owner/manager’s materiel. 

Q All other DI codes Reserved for future DoD assignment. 

R D8_ Gain resulting from creation of computer record 

balance in order to process out-of-sequence high 

priority issues. This posting to an insufficient 

balance may be used when negative balances are 

not permitted. 

R All other DI codes Reserved for future DoD assignment. 

S D9_ Loss resulting from automatic adjustment due to 

receipt of materiel release denial of stocks issued as 

a result of computer record balance gained through 

use of Management Code R, above. 

S All other DI codes Reserved for future DoD assignment. 

T D9G, DAC Materiel condemned. Shelf-life has expired and 

cannot/will not be extended. Quantity indicated 

shipped direct to DRMO or other authorized/ 

required disposal action has been taken. 

T All other DI codes Reserved for future DoD assignment. 

U thru Y All DI codes Reserved for future DoD assignment. 

Z All DI codes Exception data entered in remarks or follows by 

separate correspondence. 

0 All DI codes Reserved for future DoD assignment. 

1 D9A Adjustment based on materiel denial. Stock 

exhausted; unsuccessful storage activity search has 

been made. 

2 D9A Adjustment based on materiel denial. Materiel not 

available in condition requested; other condition 

codes recorded. Unsuccessful storage activity 

search has been made. 

3 D9A Adjustment based on materiel denial. Materiel not 

available in shelf life, or for subsistence in date 

packed/expiration date requested. 
Page 8 

CODE APPLICABLE DI CODES EXPLANATION

4 D9A Adjustment based on materiel denial. Materiel not 

available in type pack (overseas or domestic) 

requested (subsistence only) or specified lot number 

cannot be released (ammunition only). 

Unsuccessful storage activity search has been made.

5 thru 9 All DI codes Reserved for future DoD assignment. 

AP2.6.4. PHYSICAL INVENTORY RELATED TRANSACTIONS. Management codes are 

assigned for use in MILSTRAP physical inventory related transactions (DI Code DJA Physical 

Inventory Requests) as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M DJA Recount requested. 

N DJA Inventory cancelled. 

O thru Q DJA Reserved for future DoD assignment. 

R DJA Rejected. No record of stock number or no record 

of ownership. 

S DJA Physical inventory in workload bank or in process. 

T thru W DJA Reserved for future DoD assignment. 

X DJA Follow-up on unscheduled inventory request when 

no adjustment or completion transaction received 

within 40 days. 

Y DJA Response to follow-up when inventory already 

complete. 

Z DJA Exception data entered in remarks or followed by 

separate correspondence. 

0 thru 9 DJA Reserved for future DoD assignment. 

AP2.6.5. INFORMATIVE TRANSACTIONS. Management codes are assigned for use in 

informative transactions (DI Code DRA/DRB Materiel Receipt Acknowledgments, DZC Logistics 

Reassignment Storage Information transactions, and DZD Logistics Reassignment Storage Information 

Replies) as indicated below: 
Page 9 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M thru Y All DI codes Reserved for future DoD assignment. 

Z All DI codes Exception data entered in remarks or follows by 

separate correspondence. 

0 thru 9 All DI codes Reserved for future DoD assignment. 

AP2.6.5. REQUSITION TRANSACTIONS. Management codes are assigned for use in requisitionrelated transactions: 

CODE APPLICABLE DI CODES EXPLANATION 

A thru L AO_, AT_12 Specific values as assigned by Army. Applicable 

on Intra-Army basis for post-post and image 

single stock fund activity requisitions. 

M thru N All DI codes Reserved for future DoD assignment. 

P 

Q thru Z 

0 thru 9 

AO_, AM, AT_ 

(including Requisition 

Alert)13

All DI codes 

All DI codes 

Re-requisitioned materiel to be alternatively 

sourced subsequent to receipt of deficient materiel 

(prior requisition document number must be 

identified for cross reference; PQDR required). 

Applicable only to DLMS requisition alerts, 

requisitions, and applicable follow-on transactions 

for materiel requisitioned from DLA under BRAC 

SS&D IMSP14. 

Reserved for future DoD assignment. 

Reserved for future DoD assignment. 

 

12 Refer to ADC 243. 

13 Refer to ADC 352, implementation date January 2011. Note: The requisition alert transaction allows Navy BRAC 

IMSP sites to notify DLA of their requirements in advance of the funded requisition, thereby allowing DLA to procure 

and position materiel appropriately to support prompt order fulfillment. Refer to Proposed DLMS Change 366 for the 

procedures and content of the DLMS Requisition Alert (under development). 14 Expanded use for all Components requisitioning from DLA is planned for future implementation (approximately 

2014). 
Enclosure 3, Page 1 

Enclosure 3, Comment Resolution 

The PDC contained two staffing notes requesting Component feedback: 

Staffing Note 1: DLMSO requests all Components provide specific acknowledgement that the 

restriction to BRAC SS&D customers is acceptable, or conversely, request wider applicability for the 

new management code. 

Staffing Note 2: DLMSO request all Components evaluate applicability of this management code for 

materiel requisitioned from Service ICPs, and specifically indicate if this code should be adopted by all 

Components as long-term enhancement associated with Service modernization. 

Refer to DLA response for approved plan for wider implementation at a later date. 

Responding 

Activity 

Concurrence/Comments Resolution 

1 Army 1. The Army (National Level Community) concur with PDC 

380. 

2. Army detail comments are: 

 a. SCE-BTL - concur with restriction to BRAC SS&D 

customers; non-concur with the code being adopted by all 

components (not always more than one source and 

sometimes credit is given in lieu of a replacement item). 

 b. LOGSA - Concur 

 c. WR - Concur for the APS/War Reserve Storage sites. 

SDR's and PQDR's are used by APS/War Reserve Sites, 

there is no special logic or processes for APS/War Reserve 

Business Processes. 

 d. CASCOM has reviewed PDC 380 (approved as ADC 

352) and concurs with the addition of a new Management 

Code "P" for use in requisitions. Although this change is 

limited to BRAC SS&D customers, GCSS-Army suggests 

this code be adopted by Army as a long-term enhancement. 

DLA: The 

implementation for BRAC 

SS&D sites is Jan 2011. 

The DLA implementation 

date for other customers 

will be approximately 

2014. This will allow for 

development of a total 

automated process with 

additional programming 

and eliminate manual 

workload where possible.. 

2 Air Force Concur without comments. 
Page 2 

3 Navy Concur as written and submits no additional changes or 

amendments. 

In response to paragraph 4.C(5) (staffing notes) it has been 

suggested that the execution and success rate of DLA's logic 

be monitored and evaluated for possible wider application in 

the future. Recommend monitoring PQDR repeat rates, 

replacement restitutions, processing times and etc, which 

should be available from the PQDR records within DLA 

EBS and NAVY PDREP/JDRS PQDR systems. 

DSCC: Concept is valid 

for the BRAC SS&D sites 

where DLA has assumed 

responsibility for local 

purchase. It's my 

understanding that the 

intent is to reroute second 

document to a local buyer 

at the site in lieu of 

allowing EBS to source 

the second document back 

to the depot (in all 

probability, this would be 

the same depot which 

shipped the first defective 

item). I do not believe the 

concept will work for 

customers other than the 

BRAC SS&D sites since 

there is no DLA "Local 

buyer" to work the 

requisition. 

4 DMLSS 

Program, 

JMFLDC 

Concur 

5 DLA Concur. 

6 USTRANSC

OM 

Abstain 

7 DLMSO This change allows DLA to satisfy the replacement 

requisition from stock at an alternate storage location, while 

the PQDR is being investigated. However, there is no 

process to ensure that the replacement materiel from the 

alternative site isn’t similarly defective. Suggest 

consideration be given to using exception release procedures 

to request manual verification of material. Population of 

exception data could be based upon tech quality info, to 

include specific data from the PQDR (or included on the 

second requisition) such as CAGE or batch. Without 

verification, potential outcome is release of additional 

deficient materiel at a potentially higher transportation rate 

due to location of alternative site. DLA would need to 

evaluate risk vs. cost of exception pick in this scenario. 

DLA: BRAC SS&D 

replacement requisitions 

will be treated as a 

onetime emergent buy. 

This will ensure any other 

deficient material is 

identified as a result of the 

PQDR submission and 

should reduce the number 

of subsequent PQDRS 

submitted for the material 

from the same vendors. 

It is an attempt to improve 

service to SS&D 

customers and eventually 
Page 3 

all DLA customers. 

Note: the originally 

proposed capability to 

source from an alternate 

storage location has been 

removed for near-term 

implementation. The 

alternate storage location 

may be a viable source 

under the future expanded 

business process.