DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-622 1 

IN REPLY 

REFER TO DLMSO MAR 3 2004 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved DLMS Change (ADC) 1 17, Material Release Order (MRO) 

Modification (SupplylMILSTRIP) (Staffed by PDC 109) 

The attached change to DOD 4000.25-My Defense Logistics Management System (DLMS), is 

approved for implementation. The updated DLMS Supplement will be posted to the DLMSO web 

site (htt~:l/www.dla.mil/i-6/dlmso/ICs/Default.htm) within 30 days from the above date for 

implementation planning. 

The attached change to DLMS will be incorporated into the DLMS manual in a future revision. 

DAASC and DLA have advance authorization to employ these procedures under Business Systems 

Modernization (BSM); however, configuration ms[nagement/version control procedures must be 

observed allowing for sequential implementation to prevent rejection. DLMSO will submit 

concurrently any necessary revisions to the governing Federal Implementation Convention to the 

DOD Electronic Data Interchange Standards Management Committee, and the Federal Electronic 

Data Interchange Standards Management Coordinating Committee. 

Proposed DLMS Change 109, which originated this change, included additional 

requirements not included in this approved change. When the relevant procedures are 

better defined they will be published under separate cover. 

Addressees may direct questions to the DLMSO points of contact, Ms. Ellen Hilert, Chair, 

Supply Process Review Committee, 703-767-0676, DSN 427-0676, or e-mail: 

ellen.hilert@dla.mil or Ms. Vermella Savage, DOD MILSTRIP System Administrator, 

703-767-0674, DSN 427-0674, or e-mail: vermella.savage@dla.mil. Others please contact your 

Component designated representative. 

Attachment 

cc: 

ADUSD(L)SCI 

LMI 
1 

ADUSD(L)SCI

LMI 

ADC 117

MRO Modification

1. ORIGINATOR:

 a. Service/Agency: Defense Logistics Agency (DLA) 

 b. Originator: Ms. Mary Day, HQ, DLA, Distribution and Reutilization Policy, Distribution 

Management Division, Asset Management Branch (J-3731) 

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

 a. Title: MRO Modification. 

 b. Description of Change: The primary purpose of this change is to clarify DLMS procedures for 

modification of an MRO. Administrative corrections are also provided.

 c. Procedures: 

 (1) Revise DOD 4000.25-M, Volume 2, Chapter 4, paragraph C4.5.1 to include additional 

modifiable data fields and correct a publication error:
1 

C.4.5.1 Requesting Modifications. The requisitioner, control office, or monitoring activity may request the 

modification of previously submitted requisitions using the Requisition Modification (511M, Modification). Any 

activity initiating a requisition modification will notify other interested parties of such action, especially if the activity 

initiating the modification is other than the requisitioner. Transmit the requisition modification to the last known 

supply source. Limit modifications to changes in the following:

Non-GFM Requisitions:

o Ship-To and/or Bill-To Address(es)

o FMS Offer and Release Option Code

o FMS Freight Forwarder

o Treasury Symbol Number/Fund Purpose Code

o Project Code

o Special Requirements Code

o PD

o RDD or RDP

o Advice Code

o Ultimate Recipient Code

o Transportation Priority Code

o Media and Status Code

o Signal Code

o Distribution Code

o Fund Code

GFM Requisitions:

o Project Code

o PD

o Advice Code

o RDD

o Media and Status Code

o Signal Code

o Distribution Code

o Fund Code

(3) Revise Federal IC 940 and DLMS DS as indicated:

# Location Revision Reason Federal IC/DS 

Change

1 1/N103/0400

and

2/N103/1100

Authorize use of additional data element 0066 

(Identification Code Qualifier) code “UR.”

UR Uniform Resource Locator

Proposed DLMS Note: “DLMS enhancement; see 

introductory DLMS note 3a.”

Authorizes use of Identification 

Code Qualifier code “UR” to 

identify originators and/or 

recipients of transactional 

interface.

IC change
2 

2 2/LM/1200 Revise Federal semantic note in accordance with the 

following:

Proposed Federal semantic note: “Must use this 

2/LM/1200 loop. . ..”

Typographical error. IC change

5 2/LQ01/1300 Revise DLMS notes for the following data element 1270 

(Code List Qualifier Code) code values to identify 

applicability to MRO modifications:

80 Advice Code

DLMS Note: “Use in redistribution orders, material 

release orders, historical material release orders, and 

disposal release inquiries, to convey information 

considered essential to the supply action. Use in material 

release order modifications to identify the revised Advice 

Code.” 

95 Offer and Release Option Code

DLMS Note: “Use in FMS material release orders, and 

historical material release orders, to identify the type of 

notice required prior to material shipment. Use in 

material release order modifications to identify the 

revised offer and release option.” 

97 Ultimate Recipient Code

DLMS Note 1: Use in material release orders, and 

historical material release orders, to identify the buyer of 

DOD material, to allow full payment for material supplied 

to the non-DOD customer. Use in material release order 

modifications to identify the revised Ultimate Recipient 

Code.” 

AL Special Requirements Code

DLMS Note 1: Use in redistribution orders, material 

release orders, and historical material release orders. Use 

in material release order modifications to identify the 

revised Special Requirements Code.” 

 

AK Distribution Code

DLMS Note 1: “Use in material release order 

modifications to identify revised activities eligible to 

receive additional status.”

DLMS Note 2: “Future streamlined data; see DLMS 

introductory note 3c.” 

DE Signal Code

DLMS Note 1: “Use in material release order 

modifications to identify the revised signal code.”

DLMS Note 2: “Future streamlined data; see DLMS 

introductory note 3c.”

DF Media and Status Code.

DLMS Note 1: “Use in material release order 

modifications to identify the revised Media and Status 

Code.”

DLMS Note 2: “Future streamlined data; see DLMS 

introductory note 3c.” 

Identifies the data fields which 

may be modified. 

Administrative corrections

DS change only
3 

6 2/LS01/1350 Revise Federal semantic note in accordance with the 

following:

Proposed Federal semantic note: “Cite the numeric 

0330 to satisfy the ANSI syntax requirement.”

Clarification. 

Note: 0330 is the loop ID of the 

LS loop and is used here as a filler 

to satisfy ANSI syntax.

IC change 

10

2/FA2/0330

Add DLMS note for the following data element 1196

(Breakdown Structure Detail) Code B5, Fund Code, to 

identify applicability to MRO modifications:

Proposed DLMS Note: “Use in material release order 

modifications to identify the revised fund code.”

Identifies the data field which may 

be modified. 

DS change only

11 1/W05/0200 Add new DLMS note 2 for data element 306 (Action 

Code) code 2, Change (Update), in accordance with the 

following:

Proposed DLMS Note: “(1) Use with W0506 codes NA 

and NE to modify previously submitted material release 

order or disposal release order transactions.

2. The disposal release order modification is a DLMS 

enhancement; see introductory DLMS note 3a. The 

material release order modification is equivalent to 

passing the requisition modifier to the shipping activity to 

process a revision to information perpetuated from the 

original requisition. ”

Identification of a DLMS 

enhancement and clarification.

DS change only

 

 d. Alternative: None identified.

4. REASON FOR CHANGE: This change ensures MILSTRIP modifier policy, DLMS policy, and 

transaction set 940R notes are consistent. Under the DLSS, a material release modifier does not exist 

as a unique format. Instead, the customer’s requisition modifier may be forwarded to the shipping 

activity indicating desired data changes. The fields which may be changed are identified specifically 

under the procedures for preparation of the requisition modifier. This change provides a means of 

communicating current capability to effect a modification under a different, but comparable DLMS 

procedure. Under the DLMS, the DS 940R is used to forward changes to the material release order. 

This change identifies the specific data fields which may be modified. This change does not address 

disposal release order modifications which are a DLMS enhancement.

 

5. ADVANTAGES AND DISADVANTAGES:

 a. Advantages: Clarifies processing rules. 

 b. Disadvantages: None identified. 

6. IMPACT: DLMS Manual, DS 940R, and Federal IC 940R.