ADC 351 

Attachment 

ATTACHMENT TO ADC 351 

Revisions to DS 527R for FA2 Accounting Data Segment to Support Army Medical 

Material Agreement (AMMA) Receipt Processing (Supply/Finance) 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA HQ, DLA J-33, 703-325-0682

2. FUNCTIONAL AREA: Primary: Supply/Logistics; Secondary: Finance.

3. REFERENCES: 

a. Army Medical Material Agreement (AMMA) Functional Requirements Document 

b. DLMSO memorandum, June 14, 2006, subject: Approved Defense Logistics 

Management System (DLMS) Change (ADC) 200, Revisions to DLMS Supplement 527R to 

Support Requirements for the Army Medical Material Agreement Receipt Transactions 

4. REQUESTED CHANGE: 

a. Description of Change: This change allows for the 527R FA2 Accounting Data 

segment to be propagated on DLMS 527R receipt transactions from AMMA sites to DLA’s 

Enterprise Business System (EBS) for procurement source 527R receipt transactions (Document 

Identifier (DI) Code D4_ transactions under MILSTRAP). 

b. Background: Under the AMMA concept, DLA owns the medical materiel all the way 

down to the retail level until it is issued to a consumer. When it is issued to a consumer, a post-post 

issue transaction is sent to DLA, inventories are debited, and the customer is billed. To replenish 

DLA-owned "retail" materiel from DLA supply sources, Army employs DMLSS/Theater EnterpriseWide Logistics System (TEWLS). There are multiple ordering models used to obtain materiel 

depending on how DLA manages the item. These include traditional MILSTRIP stock and direct 

vendor delivery (DVD) orders for NSN items, Tailored Vendor Relationship (TVR) direct 

procurements for part number items, and purchase card buys. Under the AMMA process, when the 

AMMA site receives the materiel they send a receipt transaction back to EBS so the assets are 

posted on DLA's records as the owner, however, DMLSS/TEWLS maintains the accountable record. 

DLMS 527R requirements to support the AMMA business processes were previously implemented 

through ADC 200 (reference 3b) and DMLSS-EBS interfacing began in 2006. DMLSS AMMA 

receipts are pass-through transactions and do not go through DAASC translation. TEWLS will 

begin to interface with EBS using the AMMA model in November 2009 but transactions will go 

through standard DAASC translation. It was determined through testing that the ‘FA2 - Accounting 

Data’ segments which carry the Defense Working Capital Fund (DWCF) fund code 7H are not 

propagated when procurement source receipt transactions (DI Code D4_ transactions under 

MILSTRAP) are translated. The FA2 segment was only propagated for nonprocurement source 

receipt transactions, per the mapping requirement established under MILSTRAP where a fund code 

was only used with non-procurement source DI Code D6_ receipt transactions. DLA EBS interface 

logic depends on the FA2 Accounting Data segment for successful processing of AMMA 

procurement source receipt transactions. 
ADC 351 

Att 

c. Revise DS 527R as shown in change table below (Changes from PDC are at 

row 3 in red, bold, italics): 

Item 

# 

Location DS 527R Receipt Revision Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 351 to DLMS Introductory note 7: 

- ADC 351, Revisions to DLMS Supplement 

527R for FA2 Accounting Data Segment to 

Support Army Medical Material Agreement 

(AMMA) Receipt Processing (Supply/ Finance) 

Identifies DLMS Changes included in the 

DLMS Supplement 

2. 2/FA201/346 Add an FA201 Data ID level DLMS note:

DLMS Note: Except as noted for codes B5 and 

18, all FA201 codes are DLMS enhancements, 

see introductory DLMS note 5a. 

DLMSO Administrative Update. Clarifies 

that with the exception of ‘Fund Code’ and 

‘Funds Appropriation’ as noted, the 

FA201codes are DLMS enhancements. 

3. 2/FA201/346 Add new DLMS note 2 at ‘B5-Fund’ code:

B5 Fund Code 

DLMS Notes: 

1. Future streamlined data; see introductory 

DLMS note 5c. 

2. May be used with both procurement 

source and nonprocurement source receipt 

transactions when applicable. Refer to 

ADC 351.

2. May be used with nonprocurement 

source receipt transactions when 

applicable in accordance with 

MILSTRAP- DLMS requirement. 

3. DLA uses with AMMA procurement 

source receipt transactions when 

applicable. Refer to ADC 351. 

Under MILSTRAP, fund code was only used 

with nonprocurement source receipt 

transactions. DLA indicates EBS requires fund 

code with procurement source receipt 

transactions for AMMA receipts. 
ADC 351 

Att 

Item 

# 

Location DS 527R Receipt Revision Reason 

4. 2/FA201/346 Add new DLMS note 2 & 3 at existing code 

‘18-Funds Appropriation’: 

18 Funds Appropriation 

DLMS Notes: 

1. Use to indicate the basic appropriation 

number. 

2. DLA uses with AMMA receipt 

transactions when applicable. Refer to 

ADC 351. 

3. Except as noted above, this is a DLMS 

enhancement, see introductory DLMS 

note 5a. 

DLA indicates EBS also requires Funds 

Appropriation with procurement source receipt 

transactions for AMMA receipts. 

PDC Staffing Note: PDC 372 required that 

DLA must verify that the funds appropriation 

number is needed in 527R Receipt and provide 

rationale/justification for the requirement. A 

separate PDC under development (PDC 365- 

DLMS Revisions for SFIS) targets the Funds 

Appropriation for elimination from DLMS 

transactions. 

ADC 351 Note: As documented in staffing 

note above, and discussed at Supply PRC 

Meeting 09-1, Oct 28-29, 2009, when

DLMSO finalizes and staffs PDC 365, 

DLMS Revisions for Standard Financial 

Information Structure (SFIS), the PDC 

will propose deletion of the appropriation 

number from all DLMS transactions to 

include 527R. PDC 365 supports the 

Business Transformation Agency (BTA) 

SFIS initiative. In order to retain the 

appropriation number in 527R for the 

AMMA-DLA interface, DLA and/or Army 

will need to document the requirement in 

response to PDC 365 and provide 

rationale/justification. 

d. DAASC: Mapping of FA2 segments for 527R receipt transactions to DLA EBS requested 

e. Alternatives: EBS will not be able to support the TEWLS site rollouts without manual 

intervention to process receipt transactions. TEWLS-EBS interfaces could use the DAASC passthrough method that is used currently for DMLSS-EBS.

5. REASON FOR CHANGE: To support interfacing requirements between TEWLS and DLA EBS 

for AMMA. 

6. RESPONSES TO PDC 372: 

COMPONENT RESPONSE 

DLA Concurs without comment. 

USAF Concurs. 

USN Concurs as written. 

COMPONENT RESPONSE 
ADC 351 

Att 

DFAS No comment. 

DESC This change will have no impact on Defense Energy Support Center 

USTRANSCOM Abstains. 

7. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Enterprise Business System (EBS) and Theater Enterprise-Wide Logistics 

System (TEWLS) will be able to comply with DLMS standards for the AMMA process

b. Disadvantages: None identified.

c. Planned Implementation Date: Oct 2009

d. New DLMS Data Elements. No DLMS data elements were added, or revised, by this 

change.