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Attachment 

ATTACHMENT TO 

REQUEST FOR IMPLEMENTAION DATE FOR ADC 295 

Use of DLMS Qualifier for Local Stock Number/Management Control Numbers

1. ORIGINATOR: 

 a. Service/Agency: Defense Logistic Management Standards Office (DLMSO)

b. Originator: Ms. Mary Jane Johnson, MILSTRAP Administrator, at (703) 767-0677; DSN 

427-0677; or, e-mail: Mary.Jane.Johnson@dla.mil.

2. FUNCTIONAL AREA: Supply 

3. REFERENCE: DOD 4000.25-2-M, MILSTRIP, Appendix 2.5, Stock or Part Number, 

http://www.dla.mil/j-6/dlmso/elibrary/Manuals/MILSTRIP/Default.asp 

4. REQUESTED CHANGE: 

a. Title: Use of DLMS Qualifier for Local Stock Number/Management Control Numbers 

b. Description of Change: 

(1) Qualifier ‘ZZ’ is used in DLMS transactions for materiel identification (segment varies by 

transaction) “to identify nonstandard materiel when all other authorized qualifiers do not apply or 

cannot be determined (includes management control numbers (MCNs) and locally assigned stock 

numbers). Qualifier ‘ZZ’ may also be used for Defense Logistics Standard System (DLSS)-toDLMS conversion when the translator cannot determine a more appropriate code.” Qualifier ‘ZZ’ 

supports existing MILSTRIP (reference 3) appendix AP2.5 which identifies what data that can be 

entered in the generic DLSS (e.g., MILSTRIP, MILSTRAP, etc) ‘stock or part number’ field. 

MILSTRIP AP 2.5 indicates that data other than an NSN or part number can be entered in the ‘stock 

or part number’ field, to include locally assigned numbers.

(2) The use of locally assigned number exists under the DLSS in the generic ‘stock or part 

number’ field, and is not identified specifically as MCN, local stock number, etc. Qualifier ‘ZZ’, 

when used in a DLMS transaction as materiel identification as described above, supports the existing 

DLSS use of locally assigned numbers in the ‘stock or part number’ field. Accordingly, use of ‘ZZ’ 

in this context under DLMS must be recognized by all systems using DLMS. Other DLMS materiel 

identification qualifiers such as the qualifiers for NSN or part number are not appropriate for local 

stock number data.

(3) This change is intended to highlight that systems operating under DLMS are to 

recognize and use qualifier ‘ZZ’, when applicable, for materiel identification. Recent examples 

surfaced where DLSS MILSTRAP prepositioned materiel receipt (PMR) transactions containing 

Navy local stock numbers were converted by DAASC to DLMS 527D advance receipt information 

(ARI) transaction using qualifier ZZ. The 527D could not process in the DLA Distribution Standard 

System (DSS) because qualifier ZZ was not recognized. DLA DSS was able to do a quick fix to 
recognize ‘ZZ’ in 527D, but could not do a corresponding immediate change for the 527R receipt 

process. As an interim solution, DSS is processing the local stock numbers in the 527R receipt as 

qualifier FS-NSN, but this is not consistent with the 527D which reflects ‘ZZ’, nor is it accurate 

since the data is not an NSN. 

(4) This change requests that:

(a) DSS program to recognize qualifier ‘ZZ’ in DLMS 527R as soon as possible to 

address the existing conflict with 527D, and to recognize the qualifier in all DLMS transactions DSS 

processes which contain ‘ZZ’ as a qualifier for materiel identification. 

(b) All systems operating in DLMS, to include but not limited to, DLA Enterprise 

Business System ( EBS), Army Logistics Modernization program (LMP), Navy ERP, and United 

States Army Medical Materiel Agency (USAMMA), recognize and process DLMS transaction 

materiel identification qualifier ‘ZZ’ if they do not already do so.

(5) Subsistence Identification Number. The same situation identified for qualifier ‘ZZ’ 

also occurred recently for qualifier ‘A4-subsistence identification number’. A MILSTRAP PMR 

containing a subsistence number was converted by DAASC to DLMS 527D ARI using qualifier 

‘A4’. The 527D could not process in the DSS because qualifier A4 was not recognized. DSS was 

able to do a quick fix to recognize ‘A4’ in 527D, but could not do a corresponding immediate 

change for the 527R receipt process. As an interim solution, DSS is processing the local stock 

numbers in the 527R receipt as qualifier FS-NSN, but this is not consistent with the 527D which 

reflects ‘A4’. Recent communication among DLMSO, Defense Supply Center-Philadelphia 

(DSCP), and the DLA SPRC representative revealed that the information reflected in MILSTRIP 

AP2.5 for subsistence brand name resale identification number is outdated and the requirement for a 

qualifier should be reevaluated in light of current subsistence processes. After further evaluation of 

the requirement for a subsistence identification number, DLMSO will process a separate PDC in the 

near future to address the use of DLMS materiel identification qualifier ‘A4’.

(6) Most DLMS transactions do not indicate that the use of ‘ZZ’ for materiel identification is 

a DLMS enhancement requiring prior coordination before use; however, the following transactions 

do have that designation. Accordingly the “DLMS enhancement” note is being removed from ‘ZZ’ 

when used for materiel identification, as shown in the change table that follows at subparagraph c 

for:

• 527D – Due-In, Advance Receipt Information, Due Verification

• 527R – Receipt, Inquiry, Response

• 846P – Physical Inventory Request

• 846R – Location Reconciliation Request

• 867D – Demand

• 867I – Issue

• 888I – Storage Item Correction

• 947I – Inventory Adjustment

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Request for Impl Date for ADC 295 

Att 
(7) The other materiel identification qualifiers which are generally authorized for use are the 

qualifiers for National Stock Number; Manufacturer’s Part Number used with Commercial and 

Government Entity (CAGE) code; and subsistence identification number. Check DLMS 

transactions of interest for specific guidance and exceptions.

c. Procedures: Revise 527D, 527R, 846P, 846R, 867D, 867I, 888I, and 947I to remove the 

DLMS enhancement note from qualifier ‘ZZ’ used as materiel identification. Specific location in 

the transactions identified below: 

Item 

# 

Location Revision Reason Federal IC 

Impact 

1. 527D, 527R, 

846P, 846R, 

867D, 867I, 

888I, and 947I

DLMS 

Introductory 

Note 

Add ADC 295 to DLMS Introductory note. 

- ADC 295, Use of DLMS Qualifier for Local 

Stock Number/Management Control Numbers 

To identify DLMS 

changes included in 

the DS. 

No update 

needed. 

2. 527D, 527R, 

846P and 846R: 

2/LIN02/010 

867I and 867D: 

2/REF01/30 

888I: 

2/G3902/40 

947I (4010&30)

2/W1905/20 

Remove the DLMS enhancement note from 

ZZ.

ZZ Mutually Defined 

DLMS Note: Use to identify nonstandard 

material when all other authorized codes do 

not apply or cannot be determined (includes 

management control numbers and locally 

assigned control numbers). May be used for 

DLSS-to-DLMS conversion when the 

translator cannot determine a more appropriate 

code. 

To remove 

indication that ‘ZZ’ 

is a DLMS 

enhancement 

requiring prior 

coordination for 

use. 

No update 

needed. 

 d. Administrative updates. Additional administrative updates are made as follows while these 

transactions are open for revision by this change:

Item 

# 

Location Revision 527D Reason Federal 

IC 

Impact 

1 2/LIN02/010 Add DLMS note 2 to FT, F4, MN, and SN.

F4 – Series Identifier 

FT- Federal Supply Classification 

MN – Model Number 

SN – Serial Number 

DLMS Note 2: DLMS enhancement. See 

introductory DLMS note 4a.

Administrative update to 

identify data as DLMS 

enhancement. 

No 

update 

needed. 

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Request for Impl Date for ADC 295 

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Item 

# 

Location Revision 527D Reason Federal 

IC 

Impact 

2 2/LIN04/010 Remove DLMS enhancement note from ZB 

- CAGE.

Administrative update to 

remove DLMS enhancement 

note. CAGE is part of DLSS 

‘stock or part number field’ 

when used to identify a 

CAGE and part number. 

No 

update 

needed. 

Item 

# 

Location Revision 527R Reason Federal 

IC 

Impact 

1 2/LIN02/010 Add DLMS note 2 to ‘FT’.

FT- Federal Supply Classification 

DLMS Note 2: DLMS enhancement. See 

introductory DLMS note 5a.

Administrative update to 

identify data as DLMS 

enhancement. 

No 

update 

needed. 

2 2/LIN04/010 Remove DLMS enhancement note from ZB -

CAGE.

Administrative update to 

remove DLMS enhancement 

note. CAGE is part of DLSS 

‘stock or part number field’ 

when used to identify a 

CAGE and part number. 

No 

update 

needed. 

Item 

# 

Location Revision 846P Reason Federal 

IC 

Impact 

1 2/LIN04/010 Remove DLMS enhancement note from ZB 

- CAGE.

Administrative update to 

remove DLMS enhancement 

note. CAGE is part of DLSS 

‘stock or part number field’ 

when used to identify a 

CAGE and part number. 

No 

update 

needed. 

Item 

# 

Location Revision 846R Reason Federal 

IC 

Impact 

1 2/LIN02/010 Add DLMS note 2 to A1,A2, F4, FB, MN, 

SN, and YP.

A1 – Plant Equipment Number 

A2 -DODIC 

F4 – Series Identifier 

FB – Form Number 

MN – Model Number 

SN – Serial Number 

YP – Publication Number 

DLMS Note 2: DLMS enhancement. See 

introductory DLMS note 4a. 

Administrative update to 

identify data as DLMS 

enhancement. 

No 

update 

needed. 

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Request for Impl Date for ADC 295 

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Item 

# 

Location Revision 846R Reason Federal 

IC 

Impact 

2 2/LIN02/010 Remove DLMS note “Must use NSN when 

known” from qualifier NS-NSN

Administrative update. Note 

duplicates REF01 data 

element note 

No 

update 

needed. 

Item 

# 

Location Revision 867D Reason Federal IC 

Impact 

1 2/REF01/03

0 

Remove DLMS enhancement note from MF –

Manufacturer’s part Number.

Administrative update 

to remove DLMS 

enhancement note. Part 

number can be 

identified in DLSS DI 

Code DHA ‘stock or 

part number field’. 

No update 

needed. 

2 2/REF01/03

0 

Remove DLMS note “Must use NSN when 

known” from qualifier NS-NSN

Administrative update. 

Note duplicates REF01 

data element note 

No update 

needed. 

3 2/REF04/03

0 

Remove DLMS enhancement note from W7 -

CAGE.

Administrative update 

to remove DLMS 

enhancement note. 

CAGE is part of DLSS 

‘stock or part number 

field’ when used to 

identify a CAGE and 

part number. 

No update 

needed. 

Item 

# 

Location Revision 888I Reason Federal IC 

Impact 

1 2/G3902/040 Add DLMS note 2 to A1, FB, and YP.

A1 – Plant Equipment Number 

FB – Form Number 

YP – Publication Number 

DLMS Note 2: DLMS enhancement. See 

introductory DLMS note 4a.

Administrative update 

to identify data as 

DLMS enhancement. 

No update 

needed. 

2 2/N901/151 Add DLMS note 2 to EQ, FQ, and S6.

EQ – Equipment Number 

FQ – Form Number 

S6 – Stock Number 

DLMS Note 2: DLMS enhancement. See 

introductory DLMS note 4a.

Administrative update 

to identify data as 

DLMS enhancement. 

No update 

needed. 

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5. REASON FOR CHANGE: DLMS systems must recognize and process materiel identification 

qualifier ‘ZZ’ in all DLMS transactions which have that designation. Qualifier ‘ZZ’ accommodates 

an existing DLSS requirement for data covered under the DLSS ‘stock or part number’ field. This 

change supports interface in a mixed DLSS/DLMS environment. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Supports existing DLSS requirements for ‘stock or part number’ field. Allows 

for a clean conversion between DLSS and DLMS data rather than a work around with conflicting 

data qualifiers. 

b. Disadvantages: Requires that DLMS systems that did not provide for qualifier ‘ZZ’ as 

materiel identification, to program to accommodate it. 

7. RESPONSES TO PDC 319: 

COMPONEN

T 

RESPONSE 

USN No objection to the PDC as written. 

DLA Concur. Impact to DSS - SCR required. Change will have substantial impact 

on EBS - SCR required. Awaiting DLA Finance response. 

DFAS Concur without comment. 

GSA Concur. 

8. IMPACT: 

a. Publication(s): DLMS transactions as noted in PDC. 

b. Automated Information Systems: 

 (1) Impacts all existing DLMS systems which do not recognizing qualifier ‘ZZ’ as materiel 

identification. Components were asked to identify their DLMS systems that do not recognize the 

materiel identification qualifier ZZ in response to PDC 319, and provide an estimated 

implementation date for recognizing and processing ‘ZZ’ in those systems. 

 (2) All DLMS systems under development are required to address this change in their 

system development and provide for use of materiel identification qualifier ‘ZZ’ for applicable 

DLMS transactions.