ADC 386 

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ADC 386, 

Revised Data Content for DLMS Inventory Adjustment and 

SDR Supporting MEBS and NGA Product Code Value Update 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

 a. Service/Agency: Defense Logistics Agency 

 b. Technical POC: DLA J6-RSC, 804-279-4435 

 c. Functional POC: DSCR-QAM, 804-279-6505 

2. FUNCTIONAL AREA: 

 a. Primary/Secondary Functional Area: Supply / Logistics 

 b. Primary/Secondary Functional Process: Defense Distribution Mapping Activity / 

Mapping Customer Operations 

3. REFERENCES: 

 a. DLMSO memorandum dated October 26, 2009, subject: Approved Defense Logistics 

Management System (DLMS) Change (ADC) 348, Revise DLMS Supplement 527R and 527D in 

Support of Mapping Product Requirements. This change also updates the NGA Product Code 

 b. DLMSO memorandum dated November 7, 2004, subject: ADC 141, Revise DLMS 

Supplement 940R, Material Release, to Accommodate Delivery Priority Codes and National 

Geospatial-Intelligence Agency (NGA) (formerly National Imagery and Mapping Agency (NIMA) 

Product Codes 

4. BACKGROUND: Mapping Enterprise Business System (MEBS) will be the most modern 

generation of systems utilized by Mapping Customer Operations (MCO) to manage supply chain 

operations within MCO. This system will utilize current technologies and practices to deliver 

enhanced capabilities over the current DLA Automated Distribution Management System (DADMS) 

environment currently in use by MCO. A major function of the MEBS environment is to integrate 

with other external systems, such as Defense Automatic Addressing System (DAAS) and Map Support 

Office Distribution System (MSODS), utilizing a variety of protocols, data content, and frequency. A 

major addition over the existing DADMS environment will be a formal integration framework to 

improve the reliability and traceability of external system interactions. This change will provide a 

consistent interface to the internal MEBS system, and enable the evolution of the external interface to 

utilize new technologies and other systems. Revisions subsequent to staffing are highlighted in yellow.

a. Intent of the transaction: MCO is in the process of designing and deploying a new system, 

MEBS. These changes provide a means to convey the additional field requirements and other mapping 

product data, between the Distribution Standard System (DSS) and MEBS in DLMS format. 

b. Scenarios for which the transaction is used: 
ADC 386 

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 (1) DS 947I, Inventory Adjustment, transactions are used for inventory adjustments to items 

in storage. Due to the uniqueness of the map products and in order to ensure the appropriate 

adjustments are applied when required, change to the DS 947I transaction to include the National 

Geospatial-Intelligence Agency (NGA) Reference Number, Map Edition Number, Map Edition Date, 

and Map Effective Date, is required. 

 (2) DS 842A/W, SDR, transactions are used for reporting receipts that are non-conformant. 

Due to the uniqueness of mapping products, a change to the DS 842A/W Transaction Set to include the 

NGA Reference Number, Map Edition Number, Map Edition Date, and Map Effective Date is 

required. 

c. Procedures, transactions, data elements, processing details in use today: Currently, the 

NGA Reference Number, Edition Number, Edition Date, and Effective Date are not defined in the DLMS 

Supplement DS 947I, Warehouse Inventory Adjustment Advice, nor the DS 842, Nonconformance 

Report. 

5. PROPOSED CHANGE(S): 

a. Requested change in detail: 

(1) This request for change is centered on required changes to be programmed into 

DSS to support this function. When the required changes are programmed in DSS, the data will 

already be present in DLMS format. This includes transactions that will be passed from DSS to MEB 

via the 947I and 842A/W Transaction Sets for which the required data fields need to be added. 

(2) MEBS will not interface with EBS; MEBS will not interface directly with WebSDR 

at this time. The new data elements required for SDRs will be adopted in DSS and do not need to be 

included on WebSDR screens for direct input. 

(3) The requested data elements are required to support the MEBS/DSS interface, not 

just for receipt and due-in purposes, but also for inventory adjustments and reporting nonconformances 

discovered during inventory and receipt processes pertaining to map products received and stored in a 

Defense Distribution Mapping Activity (DDMA). 

(4) DDMA is the storage activity for products managed by MCO. They utilize both 

DSS and MSODS systems. In addition to DDMA, other Map Support Offices (MSOs) that store map 

products will utilize MSODS. MSODS is the management system that manages all map products 

currently stored in other MSOs. These are the only storage activities that will interface with MEBS via 

MSODS. 

(5) Beyond submitting standard requisitions for products, customers will not be 

involved in any of these processes. Customers will continue to report product discrepancies and other 

issues associated with map products using WebSDR or their Component SDR application. SDRs for 

maps directed to Routing Identifier HM8 (Defense Supply Center Richmond) and SAH (Defense 

Distribution Mapping Activity) will continue to be transmitted via email with SDR replies created via 

DoD WebSDR. 
ADC 386 

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 b. Proposed Procedures: Add the following data elements as indicated: 

For 947I – Warehouse Inventory Adjustment Advice 

 NRN – Ref = N901, ID = 128, Code = 6E Map Reference 

 Map_Edition_No – Ref = N901, ID = 128, Code = 6G Map Number 

 Map_Edition_Date – Ref = G6201, ID = 432, Code = BC Publication Date 

 Map_Effective_Date – Ref = G6201, ID = 432, Code = 07 Effective Date 

For 842A/W – Nonconformance Report 

 NRN – Ref = REF01, ID = 128, Code = 6E Map Reference 

 Map_Edition_No – Ref = REF01, ID = 128, Code = 6G Map Number 

 Map_Edition_Date – Ref = DTM01, ID = 374, Code = BC Publication Date 

 Map_Effective_Date – Ref = DTM01, ID = 374, Code = 07 Effective Date 

 (1) Revise DS 947I Warehouse Inventory Adjustment Advice as follows: (X12 Version 

4030 updates are shown in Table below. Corresponding changes will be made to Version 4010.) 

Item 

# 

Location CHANGE TABLE for 

DS 947I Warehouse Inventory Adjustment 

Reason 

1. DLMS 

Introductory 

Note 

Add ADC 386 to Introductory note 

- ADC 386, Revised Data Content for DLMS 

Inventory Adjustment and Supply Discrepancy 

Report (SDR) Supporting Mapping Enterprise 

Business System (MEBS) and NGA Product 

Code Update

To identify DLMS changes 

included in the DS 

2. 2/G6201/0800 Add qualifier with DLMS note:

07 Effective Date 

DLMS note: Use to identify the map effective date. 

Authorized DLMS enhancement. 

To accommodate mapping 

product requirement. 

3. 2/G6201/0800 Add qualifier with DLMS note:

BC Publication Date 

DLMS Note: Use to identify the map edition date. 

Authorized DLMS enhancement. 

To accommodate mapping 

product requirement. 

4. 2/N901/0400 Add qualifier with DLMS note:

6E Map Reference 

DLMS Note: Use to identify the National GeospatialIntelligence Agency (NGA) Reference Number (NRN). 

Authorized DLMS enhancement. 

To accommodate mapping 

product requirement. 

5. 2/N901/0400 Add qualifier with DLMS note:

6G Map Number 

DLMS Note: Use to identify the map edition number. 

Authorized DLMS enhancement. 

To accommodate mapping 

product requirement. 
ADC 386 

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(2) Revise DS 842A/W Nonconformance Report as follows: 

Item 

# 

Location CHANGE TABLE for 

DS 842A/W SDR 

Reason 

1. DLMS 

Introductory 

Note 

Add ADC 386 to Introductory note 

- ADC 386, Revised Data Content for DLMS 

Inventory Adjustment and SDR Supporting 

Mapping Enterprise Business System (MEBS)

and NGA Product Code Update

To identify DLMS changes 

included in the DS 

2. 2/DTM01/0600 Add qualifier with DLMS note:

007 Effective 

DLMS note: Use for receipt of mapping products to 

identify the map effective date. Authorized DLMS 

enhancement. 

To accommodate mapping 

product requirement. 

3. 2/DTM01/0600 Add qualifier with DLMS note:

043 Publication 

DLMS Note: Use for receipt of mapping products to 

identify the map edition date. Authorized DLMS 

enhancement. 

To accommodate mapping 

product requirement. 

4. 2/REF01/0700 Add qualifier with DLMS note:

6E Map Reference 

DLMS Note: 

1. Use for receipt of mapping products to identify the 

National Geospatial-Intelligence Agency (NGA) 

Reference Number (NRN). Authorized DLMS 

enhancement 

2. For 6E: WebSDR field length = 15.

To accommodate mapping 

product requirement. 

5. 2/REF01/0700 Add qualifier with DLMS note:

6G Map Number 

DLMS Note: 

1. Use for receipt of mapping products to identify the 

map edition number. Authorized DLMS enhancement. 

2. For 6G: WebSDR field length = 3. 

To accommodate mapping 

product requirement. 

 c. Alternatives: None 
ADC 386 

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6. REASON FOR CHANGE: 

The requested requirements are critical for use in MEBS because they aid in identifying the correct 

products currently in inventory. Products are receipted in inventory in DSS using the required data 

fields and are to be passed from DSS to MEBS and vice versa. Any or all of the fields may appear on 

the product for unique identification. Failure to implement these change requests could severely 

impact the intelligence and military war planning effort. The most current Geospatial Information and 

Services (GI&S) products may not be issued due to the required data not being received in DLMS 

format. 

7. ADVANTAGES AND DISADVANTAGES: 

 a. Advantages (tangible/intangible): The advantage to having these data fields added to the 

DLMS Transaction Sets DS 947I, and DS 842A/W provides a means for us to receive this information 

from DSS to MEBS. They are critical due to how MEBS is being designed to send and receive 

information in DLMS format from DSS. 

 b. Disadvantages: None identified. 

8. NOTE ANY REGULATIONS OR GUIDANCE: (IF APPLICABLE): MIL STD 129-N and 

DLAM4145.12, Joint Service Manual for Storage and Materials Handling 

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Mapping Customer Operations 

(MCO) has a DLA imposed deadline to launch MEBS by June 2010. MEBS will go live as is, 

temporarily, without the DSS changes. The DSS implementation date will be established by DLA’s. 

Configuration Management Working Group (CMWG). DoD WebSDR will accommodate the new 

data elements in the SDR database by December 2010. 

10. IMPACT: 

 a. Automated Information Systems: Mapping Enterprise Business System (MEBS), 

Distribution Standard System (DSS), and DoD WebSDR 

b. DAASC mapping to recognize new data for 947I 

c. DoD WebSDR mapping to recognize new data for 842A/W. 

d. DLMS Data Elements: 

 (1) This change does not add any new DLMS data elements to the DLMS dictionary. 

Existing data elements are associated with two additional DLMS transactions. 

(2) Administrative Correction for DLMS Data Element Name. The above data elements 

were previously adopted/revised in the DLMS under ADC 348 (reference 3.a). The data element name 

associated with the map reference number is now obsolete. This data element is renamed from

National Evacuation Order (NEO) NIMA Reference Number (NRN) to National GeospatialIntelligence Agency (NGA) Reference Number (NRN). Upon approval, all DLMS notes referencing 

the obsolete terminology will be administratively corrected. This impacts the DLMS 940R, 527D, and 

527R as shown in Enclosure 1. 
ADC 386 

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 (3) NGA Product Code: Update this data element adopted in the DLMS under ADC 141 

(reference 3.b). DLMS Dictionary as shown in Enclosure 2. The following codes are removed from 

the NGA Product Code List: 

D - Chart Updates (CHUMS) 

E - National Evacuation Order (NEO) 

K - NEO Update 
ADC 386 

Enclosure 1, Page 1 

Enclosure 1, DLMS Supplement Administrative Updates 

Item 

# 

Location CHANGE TABLE for 

DS 527D ARI (Advance Receipt 

Information)/Prepositioned Materiel Receipt (PMR) 

Reason 

1. DLMS 

Introductory 

Note 

Add ADC 386 to Introductory note 

- ADC 386, Revised Data Content for DLMS Inventory 

Adjustment and Supply Discrepancy Report (SDR) 

Supporting Mapping Enterprise Business System (MEBS) 

and Geospatial-Intelligence Agency (NGA) Product Code 

Value Update

To identify DLMS 

changes included in the 

DS. 

2. 2/N901/90 Add qualifier with DLMS note:

6E Map Reference 

DLMS Note: Use to identify the National GeospatialIntelligence Agency (NGA) Reference Number (NRN). 

Use with due-in and ARI/PMR for mapping products. 

Authorized DLMS migration enhancement. See DLMS 

introductory note 4g. 

Administrative update 

for current terminology. 

Item 

# 

Location CHANGE TABLE for 

DS 527R Receipt 

Reason 

1. DLMS 

Introductory 

Note 

Add ADC 386 to Introductory note 

- ADC 386, Revised Data Content for DLMS Inventory 

Adjustment and Supply Discrepancy Report (SDR) 

Supporting Mapping Enterprise Business System (MEBS) 

and Geospatial-Intelligence Agency (NGA) Product Code 

Value Update

To identify DLMS 

changes included in the 

DS. 
ADC 386 

Enclosure 1, Page 2 

Item 

# 

Location CHANGE TABLE for 

DS 527R Receipt 

Reason 

2. 2/N901/90 Add qualifier with DLMS note:

6E Map Reference 

DLMS Note: For receipt of mapping products, use to 

identify the National Geospatial-Intelligence Agency 

(NGA) Reference Number (NRN). Use with due-in and 

ARI/PMR for mapping products. Authorized DLMS 

migration enhancement. See DLMS introductory note 5g. 

Administrative update 

for current terminology. 

Item 

# 

Location CHANGE TABLE for 

DS 940R Receipt 

Reason 

1. DLMS 

Introductory 

Note 

Add ADC 386 to Introductory note 

- ADC 386, Revised Data Content for DLMS Inventory 

Adjustment and Supply Discrepancy Report (SDR) 

Supporting Mapping Enterprise Business System (MEBS) 

and Geospatial-Intelligence Agency (NGA) Product 

Code Value Update

To identify DLMS 

changes included in the 

DS. 

2. 2/N901/0400 Add qualifier with DLMS note:

6E Map Reference 

DLMS Note: 1. Use in MRO to identify the mapping 

products National Geospatial-Intelligence Agency 

(NGA) Reference Number (NRN). 

2. Use in DRO to identify the NRN. 

3. Use when transaction includes Component-unique 

exception data. 

4. Authorized DLMS migration enhancement. 

Administrative update 

for current terminology. 
ADC 386 

Enclosure 2, Page 1 

Enclosure 2, NGA Product List, X12 Qualifier Code CH 

The following is extracted from the DLMS Dictionary. Revisions are identified by strike-thru. 

NAME: NATIONAL GEOSPACIAL-INTELLIGENCE AGENCY (NGA) PRODUCT CODE 

ALIAS: NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY (NGA) PRODUCT CODE 

DEFINITION: COMMUNICATES SPECIAL PROCESSING REQUIREMENTS TO THE DLA DISTRIBUTION 

STANDARD SYSTEM FOR DLA DEPOT SHIPMENTS UNDER AGREEMENT WITH NGA. 

REMARKS: 

1. DEFINITION AND CODE EXPLANATION WILL BE IMPROVED PRIOR TO FORMAL 

IMPLEMENTATION. PROPOSED DLMS CHANGE (PDC 109A) APPLIES.2. FOR USE BY 

PRIOR AGREEMENT ONLY IN MATERIAL RELEASE ORDERS AND DISPOSAL RELEASE 

ORDERS TO IDENTIFY THE NATIONAL IMAGERY AND MAPPING AGENCY (NIMA) NGA

PRODUCT CODE. 3. NEW QUALIFIER CODE WILL BE ASSIGNED UPON DEVELOPMENT 

AND APPROVAL OF DLMS CHANGE (ADC). 

SOURCE: DEFENSE LOGISTICS MANAGEMENT SYSTEM MANUAL, DOD 4000.25-M 

AVAILABLE FROM: DEFENSE LOGISTICS MANAGEMENT STANDARDS OFFICE (DLMSO) 

ABSTRACT: 

DATA CODE 

CHARACTERISTIC: TYPE: ID MIN: 001 MAX: 001 

CODE NAME/DEFINITION EXPLANATION 

C SUBSCRIPT SUBSCRIPTIONS NOT DEFINED 

ELSEWHERE IN THIS LIST. 

D CHART UPDATES (CHUMS) CHUMS ARE NO LONGER BEING PASSED 

ELECTRONICALLY. (TO BE DELETED)

E NATIONAL EVACUATION ORDER 

(NEO)

NEO PACK OF A NUMBER OF MAPS TO 

ACCOMPLISH THE ORDER.

F FLEET ALLOWANCE SUBSCRIPTIONS FOR CIINC DEFINED 

REQUIREMENTS FOR SHIP DEPLOYMENT. 

G FLIGHT INFORMATION 

PUBLICATIONS (FLIPS) 

MAPS PROVIDED TO FLIGHT CREWS AS 

PART OF MISSION BRIEFING PRIOR TO 

TAKEOFF. 

J 

DISPOSAL RELEASE ORDER 

SALVAGE (DROS) REQUESTS - 

FREE FLOW 

DISPOSAL RELEASE ORDER SALVAGE 

K NEO UPDATE 

NEO UPDATES CAN BE EITHER A 

SUBSCRIPTION OR A MATERIAL RELEASE 

ORDER (MRO). 

P DIGITAL POINT POSITIONING 

DATA (DPPD) CD-ROM FORMATTED 

R SECTIONAL 

CHANGE NOTICES FOR FLIP RELATED 

PRODUCTS - CAN BE SUBSCRIPTION OR 

MATERIAL RELEASE ORDER.