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Employees Serviced by DLA: Civilian Federal employees who receive human resources servicing 

through the Defense Logistics Agency do NOT need to submit supporting documentation if applying 

through a Merit Promotion (MP) announcement. Your record in Electronic Official Personnel Folder

(eOPF) will be used to verify your eligibility. It is your responsibility to ensure the required 

documents are in your eOPF for verification purposes. If your documents are not in eOPF, you 

must submit them with your application by the cutoff/closing date of the announcement.

Supporting documentation: You MUST submit the required supporting documentation described 

below. Your documentation must be uploaded with your resume or faxed to 478-757-3144. You must

attach your supporting documentation to the coversheet indicated in the “How to Apply” instructions if 

you choose to fax. Your documents must be received by 11:59 pm (Eastern Standard Time) on the cutoff/closing date of the announcement. You will need to be sure you fax/upload this documentation each 

time you apply. After your faxed/uploaded documents have been processed, you will be able to view the 

date/time your documents were processed in your Application Manager Account. Failure to submit all of 

the documents on time will result in automatic disqualification. 

Veterans: Current active duty military must be eligible to be appointed within 120 days of the 

closing date of the announcement.

• Veterans' Readjustment Appointment (VRA) eligible or Veterans Employment 

Opportunities Act (VEOA) of 1998 eligible: You are required to submit your most recent DD 

Form 214 stating your Character of Service (i.e., Honorable/General Discharge). If you have 

multiple DD-214s, it is highly recommended that you submit all of them.

If you are a current Federal employee applying as a VEOA, you must also submit your most recent 

Notification of Personnel Action (SF-50) showing your current Pay Plan/Pay Schedule, 

Series/Occupational Code, and Grade/Pay Band.

• Disabled Veterans: You are required to submit a letter from the Department of Veteran's 

Affairs/branch of the armed forces, certifying an OVERALL SERVICE-CONNECTED

DISABILITY. The overall rating MUST be identified on your certification letter. If using 

your disability rating for appointments other than a 30% Disabled Veteran appointment, you 

MUST also provide a copy of your most recent DD Form 214 stating your Character of Service 

(i.e., Honorable/General Discharge). If you have multiple DD-214s, it is highly recommended

that you submit all of them.

• Future Military Retirees*: You are required to submit a copy of your retirement DD-214 stating 

your Character of Service (i.e., Honorable/General Discharge), OR if your DD-214 has yet to be 

approved, a retirement letter signed by the adjutant, personnel officer, or commander of your unit 

or higher headquarters which must include your rank, dates of active duty service, the Type of 

Discharge, and Character of Service (i.e. honorable). IF you are taking leave prior to your 

retirement date, you must provide a copy of your approved terminal leave request form (must 

show “Terminal” or “Other-Transition”). If you are not taking leave prior to your separation date 

you are not required to provide a terminal leave request form.

• Future Military Separatees*: You are required to submit a copy of your separation DD-214 

stating your Character of Service (i.e., Honorable/General Discharge), OR if your DD-214 has 

yet to be approved, a copy of your most orders for separation which must reflect the Type of 

Discharge, and Character of Service (i.e. honorable). IF, you are taking leave prior to your 

separation date, you must provide a copy of your approved terminal leave request form (must 

show “Terminal” or “Other-Transition”). If you are not taking leave prior to your separation date 

you are not required to provide a terminal leave request form.

Required Supporting Documentation
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NOTE: Other acceptable documents for Future Military Retirees/Separatees: A Statement of 

Service letter will be accepted up to 120 days prior to separation date when an official DD-214, 

retirement letter, or active duty orders cannot be provided. The Statement of Service must be signed by 

the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement 

of Service letter must include your rank, dates of active duty service, the Type of Discharge, Character of 

Service (i.e. honorable), and, if applicable, when your terminal leave will begin. 

*A DD-214 Worksheet is a draft form and is NOT sufficient documentation for use in determining eligibility or 

Veterans’ Preference.

Derived Preference: The spouse, widow/widower, or parent of a veteran may be eligible to claim veterans' 

preference when your veteran is unable to use it. You will be given XP Preference (10 points) in appointment, 

or eligibility to apply as VEOA if criteria is met. Those who are eligible must submit copies of the following:

Standard Form 15 (SF-15) (optional), an Application for 10-Point Veterans’ Preference (To obtain a copy of SF15, go to http://www.opm.gov/forms/pdf_fill/SF15.pdf); AND,

• Spouse of a 100% Disabled Veteran or Veteran’s Unemployable in Federal Service: 1) Letter

from the Department of Veteran’s Affairs, dated 1991 or later, certifying the OVERALL disability rating 

and/or unemployable status, 2) a DD-214 reflecting the Character of Service (i.e., Honorable/General 

Discharge) and that the service member was released or discharged from active duty due to a 

service-connected disability, AND 3) verification of the marriage to the service member (i.e., a 

marriage license or other legal documentation verifying marriage); OR,

• Un-remarried Widow/Widower of a Veteran: 1) Verification of the marriage to the service 

member (i.e., a marriage license or other legal documentation verifying marriage), 2) a DD-214 

reflecting the Character of Service (i.e., Honorable/General Discharge), and 3) documentation of the 

service member’s death (Death Certificate) after he/she was released or discharged from active duty, 

OR documentation the member of the armed forces was killed while serving on active duty (DD-1300);

OR,

• Parent of a Deceased Veteran: 1) Verification that the veteran is your child (e.g. certificate of live 

birth); 2) documentation that your spouse is totally/permanently disability OR documentation that you 

are unmarried or legally separated from your spouse; AND 3) documentation your son or daughter lost 

his/her life under honorable conditions while serving in the armed forces (DD-1300) during a war, or 

during the period April 28, 1952, through July 1, 1955, or in a campaign or expedition for which a 

campaign medal has been authorized (DD-214). The DD-214 must show all dates of service, as well as 

the Character of Service (i.e., Honorable/General Discharge). OR,

• Parent of a Disabled Veteran: 1) Verification that the veteran is your child (e.g. certificate of live 

birth); 2) documentation that your spouse is totally/permanently disability OR documentation that you 

are unmarried or legally separated from your spouse; AND 3) documentation your son or daughter 

was separated with an honorable or general discharge from active duty, including training service in 

the Reserves or National Guard (DD-214) and is permanently and totally disabled from a serviceconnected injury or illness (VA Letter). The DD-214 must show all dates of service as well as an 

honorable or general discharge. The Letter from the Department of Veteran’s Affairs, dated 1991 or 

later, must certify the OVERALL disability rating of 100%.

Sole Survivorship: 1) Verification that the veteran separated from the armed forces, at their request, 

pursuant to Department of Defense policy permitting the early separation of a member who is the only 

surviving child in a family in which the father or mother or one or more siblings served in the armed forces and 

was killed or died as a result of wounds, accident, or disease, is in a captured or missing in action status, or is 

permanently 100% disabled or hospitalized on a continuing basis (and is not employed gainfully because of the 

disability or hospitalization). Also, the death, status, or disability cannot be the result of intentional misconduct 

or willful neglect of the parent or sibling and was not incurred during a period of unauthorized absence. 2) a 

DD-214 showing all dates of service as well as an honorable or general discharge, AND 3) a death 

certificate/VA letter showing 100 percent disability of applicable family member.

Useful Links for additional veteran information:

Information about Family Member Preference (Derived Preference)

U.S. Office of Personnel Management’s Veterans Employment Website

U.S. Office of Personnel Management Vet Guide
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Current Permanent Federal Employee: You are required to submit a copy of a Notification of Personnel 

Action (SF-50) showing your current Pay Plan/Pay Schedule, Series/Occupational Code, and Grade/Pay Band, 

AND/OR a copy of your SF-50 indicating the highest grade held on a permanent basis. We recommend you 

submit your most recent SF-50. Additionally, if you are a current temporary/term employee who previously 

held a permanent Federal position see requirements for “Former Permanent Federal Employee” below. 

Former Permanent Federal Employee: You are required to submit a copy of your separation Notification of 

Personnel Action (SF-50) and/or a copy of your SF-50 indicating the highest grade you held on a permanent 

basis showing your appointment eligibility for the position for which you are applying. Your tenure in Block 24 

of the SF-50 will be a 1 if you attained career status OR a 2 if you were a career-conditional employee.

Applicant with Disability(ies): You are required to submit proof of disability in the form of written certification 

from a licensed medical professional, OR a licensed vocational rehabilitation specialist, OR any Federal agency, 

State agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. 

The documentation submitted must state you meet Schedule A authority for people with disabilities. If you also 

indicate that you are a veteran, you must submit a DD-214 stating your Character of Service (i.e., Honorable/ 

General Discharge). Disabled veterans must also submit a letter from the Department of Veteran's Affairs/branch 

of the armed forces, certifying an Overall Service Connected Disability.

ICTAP Eligible: You are required to submit a copy of your RIF separation SF-50 and/or RIF separation notice, 

AND most current performance appraisal/rating. Depending on your type of separation you may need to provide 

any of the following: Notice of proposed removal for declining a directed reassignment or transfer of function to 

another local commuting area; or notice of disability annuity termination; or agency certification of inability to 

place you through the RPL/recovery from a compensable injury; or certificate from National Guard Bureau or 

Military Department that you are eligible for a disability retirement and will receive special OPM annuity, which 

shows your appointment eligibility for the position for which you are applying. ELIGIBILITY EXPIRES ONE YEAR 

FROM SEPARATION DATE.

Overseas Military Spouse Preference: You are required to submit a copy of your Military sponsor's PCS 

orders and a valid marriage certificate or other documentation verifying marriage (such as any official 

documentation verifying a recognized common law marriage). Additionally, if applicable, a copy of your most 

recent SF-50.

Certain Military Spouse (EO 13473, 5 CFR 315.612): You may be eligible to apply non-competitively under 

three categories of military spouses. For all categories, you are required to submit a valid marriage certificate 

or other documentation verifying marriage (such as any official documentation verifying a recognized common 

law marriage). Additional supporting documentation requirements differ for each category.

1) If you are applying as a spouse of a service member on active duty, you are required to submit a 

copy of the service member’s current orders or a Statement of Service letter. The Statement of Service 

must be signed by the adjutant, personnel officer, or commander of the service member’s unit or 

higher headquarters, AND the Statement of Service letter must include dates of active duty service. 

Additionally, if you are a current federal employee, you must submit a copy of your most recent SF-50.

2) If you are applying as a spouse of a service member who incurred a 100% disability because of the 

service member's active duty service, you are required to submit a copy of your spouse's DD-214 and a 

copy of documentation from the Department of Veteran's Affairs or the Department of Defense 

indicating the service member has a disability rating of 100% due to a service connected disability. 

3) If you are applying as a spouse of a service member who was killed while on active duty, you are 

required to submit a copy of your spouse's DD-1300 documenting the service member was killed 

while on active duty and a statement certifying that you have not remarried. 

Interchange Agreement: You are required to submit a copy of your most recent SF-50 (or equivalent) 

providing information pertinent to your appointment eligibility for the position to which you are applying. 

http://www.opm.gov/policy-data-oversight/hiring-authorities/competitivehiring/#url=InterchangeAgreementsWithOtherMeritSystems
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Overseas Family Member Appointment: You are required to submit a copy of your sponsor's PCS orders.

Former Overseas Family Members Eligible for Career-Conditional Appointment under E.O. 12721: You 

are required to submit a copy of your SF-50(s) showing your separation or Leave Without Pay (LWOP) due to 

your departure from an overseas duty location.

Applicants Relying on Education to Qualify: Some positions require education to meet basic qualifications 

or allow you to qualify substituting education for experience. You MUST provide a complete copy of transcripts, 

licenses, etc. to support your educational claims. The transcripts must include your name, the name of the 

college or university, class/course list, completed number of credits/hours, grade point average (G.P.A.), and 

the date degree conferred (if applicable). Education must be accredited by an accrediting institution recognized 

by the U.S. Department of Education. Licenses must be current at time of application. If using Superior 

Academic Achievement (S.A.A.) to qualify based on education, go to https://www.opm.gov/policy-dataoversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 (paragraph 4.f.) for more 

information. If you are a DLA or DLA Serviced employee you are not required to submit transcripts if they are 

in you eOPF. If you claim qualifications based on education and do not submit a transcript, your education will 

not be used in making a qualification determination and you may be found "not qualified”.