DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELVOIR, VIRGINIA 22060-6221

August 9,2002.

IN REPLY

REFER TO DLMS()

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Approved DLMS Change 72, Revision to DLMS Supplement (DS) 527R,

Receipt, Inquiry, Response and MRA, DLMS Business Rules Clarification

This change to the DOD 4000.25-M, Defense Logistics Management System (DLMS),

reflects administrative changes to the DS 527R necessary to clarify use of various data

elements and segments. These changes are consistent with changes agreed to for DS 527D as

documented in ADC 54, Revision to DLMS Supplement (DS) 527D, Due-In/Advance

Receipt/Due Verification. This change is required to support continued operations in a

DLMS/DLSS environment. The updated DLMS Supplement will bc posted to the DLMSO

web site (http://www.dla.mil/i-6/dlmso/ICs/Default.htm) within 15 days from the above date

for implementation planning.

Addressees may direct questions to the DLMSO point of contact, Ms. Mary Jane

Johnson, 703-767-0677, DSN 427-0677, or email: maryjanejohnson@hq.dla.mil. Others

must contact their Service or Agency designated representative.

Attachment

Standards Office

DISTRIBUTION:

SUPPLY PROCESS REVIEW COMMITTEE:

USA AMCLG-SMKASCOM ISD

USN NAVSUP 4C2B6/NAVICP MO41 1

USAF AFMC LGIA/HQSSG ILSPR

USMC LPC-3

DLA J-332215-333 1

DTRA CSNLCM

GSA FCSI

FAA AFZ 500

NIMA STD 101

DAASC DSDC SSL

DSCA PPP

CC:

ADUSD(L)SCI

USCG G SLP

NSA S711

TCJ4 LTS

USAMMA
ADC 72

Attachment

Approved DLMS Change 72

Revision to DLMS Supplement (DS) 527R Receipt, Inquiry, Response and MRA, 

DLMS Business Rules Clarification

1. ORIGINATOR: Mary Jane Johnson, MILSTRAP System Administrator, Defense 

Logistics Management Standards Office (DLMSO), DLA J-673, 703-767-0677 (DSN 

427), Email: maryjane_johnson@hq.dla.mil

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

a. Title: Revision to DS 527R, Receipt, Inquiry, Response and MRA, DLMS 

Business Rules Clarification

b. Description of Change: This change modifies DS 527R to make various 

changes administrative changes to DLMS notes consistent with the associated changes

made for the 527D, after an in-depth review of DS 527D by the Supply Process Review 

Committee (SPRC) at SPRC Meeting 02-1, January 15-18, 2002. The 527D changes are 

documented in ADC 54, Revision to DLMS Supplement (DS) 527D, Due-In/Advance 

Receipt/Due Verification. 

c. Procedures: Revise DS 527R as indicated in the enc losure. 

d. Alternatives: None identified.

4. REASON FOR CHANGE: Administrative note changes necessary for 

clarification as identified in the enclosure. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation.

b. Disadvantages: None identified.

6. IMPACT: 

a. Publications. DoD 4000.25-M, DLMS, DLMS Supplement to the 527R Federal 

Implementation Convention. 

b. May require minimal update to DAAS mapping and that of implementing systems 

(ex: BSM and USAMMA).
1 of 4

ADC 72 –527R

Enclosure

527R DLMS Supplement

Receipt, Inquiry, Response and MRA

# LOCATION REVISION REASON FEDERAL IC

1 DLMS notes at 

transaction set 

level (page 2)

Modify note 5 to add new subparagraph 5.e:

Data required to accommodate Componentunique transaction requirements (ex. C-series 

transactions). Data does not apply to DLSS 

transactions.

Renumber current 5.e as 5.f.

To identify new 

functionality incorporated 

for Service unique 

transactions, which is 

unrelated to current DLSS 

transactions.

No change.

2 DLMS note 

transaction set 

level (page 2). 

Modify DLMS note 6 to add ADC 72. Administrative action. No change.

3 1. Revise note for code 'U' to specify it is for 

USAMMA Medical prime vendor program

USAMMA is the only 

known current user for this 

code. Note can be modified 

as needed to accommodate 

additional users if 

requirements are 

documented to DLMSO.

No change.

4

2/LIN01/010

Code #21. ‘U’

Add "DLMS Note: DLMS Componentunique enhancement. See introductory 

DLMS note 5.e"

To differentiate from 

enhancements related to 

DLSS transactions

No change.

5 2/LIN02/010 Revise DLMS note 1 for code ZZ-Mutually 

defined, as follows (change is in bold italics):

"Use to identify non standard material when 

all other authorized codes do not apply or 

cannot be determined (includes management 

control numbers and locally assigned control 

numbers). May be used for DLSS-to-DLMS 

conversion when the translator cannot 

determine a more appropriate code."

This standard change 

coordinated with SPRC 

representatives by email 

subsequent to the SPRC 02-

1 meeting. Clarifies use of 

code "ZZ".

No change.
2 of 4

ADC 72 –527R

Enclosure

# LOCATION REVISION REASON FEDERAL IC

6 Revise DLMS note #1 to specify 

USAMMA DoD medical prime vendor 

program: 

1. Either code N4, VC, or VP must be 

used for the USAMMA DoD Medical 

Prime Vendor Program (LIN01 code U.)

At mtg 02-1 DS 527D review, 

SPRC recommended specifying 

that data is used in support of 

USAMMA program since there 

are other medical prime vendor 

programs which do not use this 

information. Note can be 

modified as needed to 

accommodate additional users 

if requirements are documented 

to DLMSO.

No change.

7 For codes N4, VC, and VP, add a DLMS 

note #2:

2. DLMS Component-unique 

enhancement. See introductory DLMS 

note 5.e. 

To differentiate enhancements 

related to Component-unique 

transactions, from 

enhancements related to DLSS 

transactions.

No change.

8

2/LIN04/010

For Code ZB, add DLMS note #2:

2. DLMS enhancement. See introductory 

DLMS note 5.a.

To identify DLMS 

enhancement.

No change.

9 2/G62/050 Delete erroneous segment level Federal 

notes 1 and 2 shown in DLMS 

Supplement. 

Replace with the following segment level 

Federal note used in the Federal IC: Use 

multiple repetitions to define unique dates 

associated with the transaction.

Delete segment level DLMS note. 

Administrative correction.

Note is duplicate of G6201 

level note.

No change.

No change.

10 2/G6201/050 Revise to remove note erroneously cited as 

Federal note # 1 to become DLMS note #1:

1. For subsistence items, use either code 

BJ or BF (but not both), as appropriate for 

receipt and historical receipt transactions 

only.

Number current DLMS note (For DLMS 

use, only the following codes are 

authorized.) as note # 2.

Administrative correction to DS 

to move note from erroneous 

Federal placement to DLMS 

level.

No change.

11 Code BF: 

Add DLMS note #2 to as follows: 

 "2. MILSTRAP AMCL 5 data. See 

introductory DLMS note 5.b."

For clarification on source of 

data requirement.

No change.

12

2/G6201/050

Code BJ:

Revise DLMS note 2:

MILSTRAP AMCL 5 data. See 

introductory DLMS note 5.b.

For clarification on source of 

data requirement.

No change.
3 of 4

ADC 72 –527R

Enclosure

# LOCATION REVISION REASON FEDERAL IC

13 2/GF/060 Add segment level DLMS note #3:

3. Segment is a DLMS enhancement. 

See introductory DLMS note 5.a.”

To clarify that segment is a 

DLMS enhancement.

No change.

14 2/N901/090 Code 55-sequence #. 

Clarify note to specify USAMMA use:

1. For USAMMA Medical use in ARI 

transactions to identify the Sort Sequence 

Number.

Add DLMS Note 2: DLMS Componentunique enhancement. See introductory 

DLMS note 5.e.

Identify for USAMMA use. 

Can be expanded for other uses 

if requirement identified.

To differentiate enhancements 

related to Component-unique 

transactions, from 

enhancements related to DLSS 

transactions.

No change.

No change.

15 2/N901/090 Codes WO:

Add DLMS note 3:

 DLMS Component-unique enhancement. 

See introductory DLMS note 5.e.

To differentiate enhancements 

related to Component-unique 

transactions, from 

enhancements related to DLSS 

transactions.

No change.

16 2/NTE/110 Revise DLMS note 2 to read as follows: 

The 2/NTE/110 segment is a DLMS 

enhancement. See introductory DLMS 

note 5.a.

To provide DLMS 

enhancement information.

No change.

17 Delete segment level DLMS note 1: Do

not use the 2/LM/120 loop in inquiries on 

delinquent MRA.

Data may be needed in inquiry 

transaction conversion for 

legacy systems during mixed 

DLMS/DLSS environment.

No change.

18

2/LM/120

Delete segment level DLMS note 2: 

DLMS enhancement.

Enhancements would be noted 

at the specific LQ01 code level.

No change.

19 2/LQ01/130 Delete DLMS note 1 which streamlined 

codes 87, 99 and A1 from receipt when 

data was available in Advance Receipt 

Information (ARI) transaction. 

Delete DLMS note 3. 

Renumber DLMS notes 2 and 4 as notes 1 

and 2.

Data may be needed in 

regardless of ARI data for 

conversion for legacy systems 

during mixed DLMS/DLSS 

environment.

Duplicates information 

provided at code level for code 

EI.

No change.
4 of 4

ADC 72 –527R

Enclosure

# LOCATION REVISION REASON FEDERAL IC

20 2/LQ01/130 CODE 99- Purpose code: 

Delete DLMS enhancement note.

Add DLMS note:

“Use in receipt, historical receipt, receipt 

inquiry and response to receipt inquiry 

when known.”

Use of Purpose code is not an 

enhancement.

To clarify use

No change.

21 2/Lq01/130 Code A1-Ownership code.

Add DLMS note:

“Use in receipt, historical receipt, receipt 

inquiry and response to receipt inquiry 

when known.”

To clarify use. No change.

22 Code WZ. Revise DLMS note to specify 

code is for USAMMA Medical use.

At the mtg 02-1 DS 527D 

review, SPRC recommended 

specifying data is used in 

support of USAMMA program, 

since there are other medical 

programs which do not use this 

information.

No change.

23

2/N101210

Code WZ: Add DLMS note 2 :

DLMS Component-unique enhancement. 

See introductory DLMS note 5.e

To differentiate enhancements 

related to Component-unique 

transactions, from 

enhancements related to DLSS 

transactions.

No change.

24 2/N103/210 Code 33-CAGE. Add standard DLMS 

enhancement note :

“DLMS enhancement. See introductory 

DLMS note 5.a.”

Administrative update. No change.

25 2/REF/250 Delete segment level DLMS note 2.

Modify Segment level DLMS note # 4: 

"The 2/REF/250 loop is a DLMS 

enhancement. See introductory DLMS 

note 5.a."

For clarification. No change.

26 2/G62/260 Modify Segment level DLMS note: 

"DLMS enhancement. See introductory 

DLMS note 5.a."

To clearly identify segment as 

DLMS enhancement.

No change.

27 2/N910/270 Modify Segment level DLMS note: 

"DLMS enhancement. See introductory 

DLMS note 5.a."

To clearly identify segment as 

DLMS enhancement.

No change.

28 2/N1/280 Modify Segment level DLMS note: 

"DLMS enhancement. See introductory 

DLMS note 5.a."

To clearly identify segment as 

DLMS enhancement.

No change.

29 2/FA1/345 

loop

Add segment level DLMS note: "DLMS 

enhancement. See introductory DLMS 

note 5.a."

To clearly identify segment as 

DLMS enhancement.

No change.