SUSTAINMENT 

OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 

3500 DEFENSE PENTAGON 

WASHINGTON, DC 20301-3500 

 

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT PROCESS REVIEW

COMMITTEE

 

SUBJECT: Approved Defense Logistics Management Standards Change 1359A, Addendum to 

Approved Defense Logistics Management Standards Change 1359 Department of 

Defense Supply Discrepancy Report Response Time Standard Clarification

The attached Approved Defense Logistics Management Standards Change (ADC), as 

outlined in the attachment, is approved for implementation.

Addressees may direct questions to, Mr. Ben Breen, e-mail: Benjamin.Breen@dla.mil.

Others must contact their designated PRC representative available at: 

https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

METHOD.LEIGH Digitally signed by

METHOD.LEIGH.E.1098529302

.E.1098529302 Date: 2021.09.17 12:20:07 -04'00'

Leigh E. Method, SES

Deputy Assistant Secretary of Defense 

for Logistics

Attachment: 

As stated

cc: 

OUSD(C) 

DLA J6DS
Attachment, ADC 1359A

Page 1

ADC 1359A

Addendum to ADC 1359 Department of Defense (DoD) Supply 

Discrepancy Report (SDR) Response Time Standard Clarification.

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Technical POC: 

Mr. Ben Breen, DoD Discrepancy/Deficiency Administrator, e-mail: Benjamin.Breen@dla.mil.

2. REFERENCE: 

a. ADC 1359, Department of Defense (DoD) Supply Discrepancy Report (SDR) 

Response Time Standard Alignment, April 23, 2021.

b. DLM 4000.25, Volume 2, Supply Standards and Procedures, Chapter 17 Supply 

Discrepancy Reporting (SDR).

3. APPROVED CHANGE(S):

a. Brief Overview of Change: This change adds Controlled Inventory Item Code 

(CIIC) Clarification to the existing standard SDR response timeframes for items which are 

classified as secret or above, nuclear weapon related materiel (NWRM) and communication 

system SDRs which fall into the 25 day response category.

b. Background: ADC 1359 (reference 2.a) established new standardized SDR response 

timeframes across the DoD SDR program. All unique item tracking (UIT) program items or 

items classified Secret or above, nuclear weapon related materiel (NWRM) and communication 

systems have a final response timeframe within 25 calendar days. After staffing ADC 1359 

several components asked for clarification on how to identify items which are classified as secret

or above, nuclear weapon related materiel (NWRM) and communication system. This 

administrative addendum clarifies how to identify these items by CIIC. 

c. Approved Change in Detail: Add authorized CIIC clarification to DLM 4000.25, 

Volume 2, Chapter 17, Table C17.T3. as shown in the enclosure.

d. Revisions to Defense Logistics Manuals: Revise DLM 4000.25, Volume 2, Supply 

Standards and Procedures, Chapter 17, Supply Discrepancy Reporting as shown in the 

Enclosure.

e. Approved Transaction Flow: Standard SDR transaction flow applies.

4. REASON FOR CHANGE: Clarifies items which are classified as secret or above, nuclear 

weapon related materiel (NWRM) and communication system.

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Provides clarity on how SDR systems can identify items by CIIC code 

which require a final response within 25 days.
Attachment, ADC 1359A

Page 2

b. Disadvantages: None. 

6. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None.

7. ADDITIONAL COMMENTS TO CONSIDER: Misrouting of SDRs may extend total 

processing time beyond the authorized timeframes. 

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Upon publication of this 

ADC. 

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: No specific dollar value can be assessed at this 

time.

10. IMPACT: 

a. New/Changes Data Elements: None identified.

b. Automated Information Systems (AIS): Product Deficiency Reporting and 

Evaluation Program (PDREP), GSA Vision, DLA Distribution Standard System (DSS), Army 

Logistics Modernization Program (LMP), Air Force Security Assistance and Cooperation 

(AFSAC), Air Force Wholesale DO35K, Air Force Integrated Logistics System Supply (ILS-S) 

and DLA Enterprise Business System (EBS) will need to update their systems to calculate the 

correct SDR response timeframe based upon the revised SDR response time standards.

c. Defense Automatic Addressing System (DAAS): Update WebSDR to reflect new

time standards and adjust automated responses accordingly.

d. Non-DLM Publications: N/A.
Enclosure, ADC 1359A

Page 1

Enclosure

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are shown in red bold italics. 

Chapter 17. Supply Discrepancy Reporting

Preceding text not shown

C17.3.13.2. Time Standards for SDR Response. Responsible action 

activities will reply to all SDRs received within the following time standards. Interim 

responses will be provided when extenuating circumstances necessitate additional 

processing time as authorized in this chapter. Refer to Table C17.T3. When referring

to number of days in this chapter, days are expressed in calendar days, not business

days. 

Table C17.T3. SDR Response Time Standards.

1

Type of Time Standard Number of Days

Standard Response: (Includes DLA Disposition Services) 50 Days

Exceptions to Standard Response Times

Document Type Code W Transshipper SDR with Action Code 3A 

(frustrated shipment SDRs)

5 Days

Document Type Code 7 Customer SDRs, Shipping Depot Response 25 Days

When forwarded to ICP 

for additional response 

add 25 days for a total of 

50 days)

All UIT Program Items

Items Classified SECRET or above,

Nuclear Weapon Related Materiel (NWRM)

Communications Systems

* In addition to UIT program codes, CIIC Codes included in this 

category are: $, 1, 5, 9, E, F, G, H, K, L, P, S, T, W

24 hours, initial interim 

response, or 

acknowledgement*

25 Days, final*

Note 1: SDR Response Time Standards are based upon the original submission date.

Note 2: Misrouting of SDRs may extend total processing time beyond the authorized response 

time standard.

Note 3: Army total processing time for Document Type 7 SDRs is 50 days

 

1 Refer to ADC 1359.