DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

IN REPLY 

 REFER TO August 5, 2015

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC) 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1178 for 

Implementation of DoDAAD Bureau Codes (DoDAAD)

The attached change to DLM 4000.25, Defense Logistics Management Standards, is approved 

for implementation. 

This ADC was pre-coordinated with General Services Administration (GSA) and DLA 

Transactions Services to obtain their concurrence to this DLMS change. Office of Management and 

Budget (OMB) moved up the deadline for these changes. Since there is no impact on DoD activities or 

DoDAACs and GSA and DLA Transaction Services concurred with this change, there is no PDC and 

this change is issued as an ADC authorized for joint implementation by GSA and DLA Transaction 

Services by September 1, 2015.

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, at 703-767-6885, 

DSN 427-6885, or email: DODAADHQ@DLA.MIL. Others must contact their Component 

designated representative. 

 

 

 DONALD C. PIPP

Director

Defense Logistics Management 

Standards Office

Attachment

As stated

cc:

ODASD (SCI)
Attachment, ADC 1178

Page 1

ADC 1178

DoDAAD Bureau Codes

(DoDAAD)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

b. Functional POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD

b. Primary/Secondary Functional Process: DoDAAD

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System (DLMS), Volume 6, Chapter 2, 

Department of Defense Activity Address Directory. 

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: Decouple the DoDAAD Bureau code field in the DoDAAD 

table (MAJ_COMMAND) from the GSA Bureau code field in the GSA table (GSA_BUREAU_CD). 

Add new data element for Common Government-Wide Accounting Classification (CGAC) Code. 

b. Background:

(1) There was a Federal-wide decision in FY13 to use DoDAACs across government 

procurement for standardization to support Federal Funding Accountability and Transparency Act 

(FFATA) and Digital Accountability and Transparency Act (DATA Act) and other traceability 

initiatives (e.g., prices paid). Two regulation changes were made to support this decision:

(a) FAR 4.605(e) requires all identify contracting offices and program/funding 

offices on Contract Action Reports (CARs) be submitted to FPDS by their DoDAAC by March 31, 

2016 (being extended from current October 1, 2015 deadline).

(b) FAR 4.16 establish the uniform schema for procurement instrument 

identifiers (PIIDs) for new awards to be used not later than October 1, 2017. Uses the contracting 

office’s DoDAAC in the first six characters of the PIID on the new award. 

(2) To implement this requirement, Federal Agencies must identify their organizational 

structure based on Agency and Bureau as a precursor to being able to identify which AACs belong to 

which Bureau and thus Agency. The intent behind the new FAR rules is to facilitate traceability; 
Attachment, ADC 1178

Page 2

consequently, the correct Agency and Bureau Code structure needs to exist in the DoDAAD. , 

However, the DoDAAD does not currently contain the proper organizational codes. 

(3) Agency Codes in the DoDAAD are represented by the first two-digits of the 

Federal DoDAAC records. The Bureau Codes, however, exist in two locations in the DoDAAD and 

are associated to each DoDAAC Series/Agency: The MAJ_COMMAND field and the 

GSA_BUREAU CD field. 

(4) Currently, there is a symbiotic relationship between the MAJ_COMMAND field in 

the DoDAAD and the GSA_BUREAU_CD field in the GSA table. Changes to the MAJ_COMMAND 

will set the GSA_BUREAU_CD. This DLMS change will sever that relationship. The two fields will 

no longer be related and will act independently of each other. The goal is to divide these fields, so that 

the MAJ_COMMAND field can be updated with a new list of values that represent the actual Bureau 

Codes used by the Office of Management and Budget (OMB). 

(5) OMB decided that the Common Government-wide Accounting Classification Code

(CGAC) shall be the principle, top-level code used to identify Government Agencies. This data 

element needs to be added to the DoDAAD.

c. Describe Requested Change in Detail: The following are changes to the DoDAAD, the 

DoDAAD Update Application, eDAASINQ, and DAASINQ.

(1) DLA Transaction Services will need to sever the relationship between the 

MAJ_COMMAND field and the GSA_BUREAU_CD field in the DoDAAD (i.e., remove any triggers 

that create or update the GSA_BUREAU_CD from MAJ_COMMAND). The one exception is the 

trigger to set the GSA_BUREAU_CD to “00”, when a new DoDAAC is created.

(2) The GSA_BUREAU table needs to be updated with new values to align with codes 

used by OMB. The complete listing of Bureau Codes is still being validated and will be provided via a 

separate DLMS Change. For purposes of this ADC, the Bureau Codes for the GSA_BUREAU table 

will be set temporarily to the values found in Enclosure 1. 

(3) The GSA Bureau Code values, stored in the GSA table, should remain the same. 

(4) In the DoDAAD database, for all GSA DoDAACs (i.e., any DoDAAC that begins 

with two numeric values) the MAJ_COMMAND field in the DoDAAD database should be set to zerozero (00). Once actual values for the OMB Bureau Codes are received, they will be implemented via a 

separate ADC. 

(5) For eDAASINQ, the “DoDAAD Service/Agency” will continue to use the

GSA_BUREAU table for the MAJ COMMAND drop-down list.

(6) Maintain capability in eDAASINQ to download all non-DoD Federal Agencies in 

the DoDAAD Downloads. 

(7) Maintain a capability in eDAASINQ to query all non-DoD Federal Agency records 

via the DODAAD SERVICE/AGENCY dropdown but change the label in the dropdown from 

“General Services Administration (GSA) & Non-DoD Federal Activities” to “All Non-DoD Federal 

Agencies”.
Attachment, ADC 1178

Page 3

(8) Implement a new data element in the DoDAAD called “CGAC.” This will be a 3-

digit code (VARCHAR(3)) with no table of values behind it, and no logic associated to it at this time.

(9) The CGAC field should be added to the DoDAAD update, eDAASINQ and 

DAASINQ. The field should be added on the same line as the Procurement Authority Flag, with the 

caption “CGAC.” For editing, the CGAC field in the DoDAAD update is only available if the 

DoDAAC is Federal (i.e., it begins with two numerics). In all other cases, this field should be 

disabled.

(a) For the Excel output file from eDAASINQ, please add the CGAC field after 

the MAJ_COMMAND. For example:

DODAAC/RIC UIC AUTHORITY_CODE MAJ_COMMAND CGAC COCOM etc....

(b) Also for the Excel output, please change MAJ_COMMAND to 

MAJCOM_BUREAU.

(c) In the DoDAAD update application, DAASINQ and eDAASINQ change 

field caption from “Procurement Authority Flag” to “Procurement Authority” (i.e., drop the word flag).

d. Revisions to DLM 4000.25 Manuals: Update the DoDAAD Update Application SOP, the 

Major Command Code Table, and the DoDAAD Data Elements Table accordingly and publish to the 

DoDAAD Process Review Committee webpage. 

e. Alternatives: N/A.

f. Coordination. This ADC was pre-coordinated with GSA. GSA will require changes to the 

GSA unique data in the future, but those changes are not required for the OMB mandate, so they will 

be issued in a subsequent ADC. A draft version of this ADC was also pre-coordinated with DLA 

Transaction Services. DLA Transaction Services agreed to make this change a priority, once it is 

signed.

5. REASON FOR CHANGE: There is currently a disconnect between the OMB and Treasury 

Agency/Bureau Code structures that needs to be resolved in order to meet the Federal Funding 

Accountability and Transparency Act (FFATA) and Digital Accountability and Transparency Act 

(DATA Act).

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: It modifies DoDAAD applications that are essential enablers to meeting the 

legislative mandates. 

b. Disadvantages: None notes. 

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: This change is the first essential step of the 

following multi-step process: 

a. DLA Transaction Services modify DoDAAD applications to accept new Agency 

Organizational Structure in accordance with this ADC, by September 1, 2015; 
Attachment, ADC 1178

Page 4

b. Agencies finalize and provide organizational table structure, by September 1, 2015; 

c. DLA Transaction Services load organizational drop down table values (Enclosure 1) to 

DoDAAD update application by September 30, 2015; 

d. Agencies provide Federal CSP with organizational table entry assignment for each AAC 

with procurement authority by November 30, 2015; 

e. Federal CSP using update DoDAAD application updates each procurement authority AAC 

by December 31, 2015.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change is authorized for 

immediate implementation and needs to be in place by September 1, 2015. If DLA Transaction 

Services cannot meet this implementation, they need to propose a reasonable alternative.

9. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements.

b. Changes to DLMS Data Elements: No changes to existing DLMS data elements.

c. Automated Information Systems (AIS): This ADC does not impact other Component 

AIS’.

d. DLA Transaction Services: These changes will need to be implemented and maintained at 

DLA Transaction Services. Only the DoDAAD update application is impacted.

e. Non-DLM 4000.25 Series Publications: None noted.
Enclosure 1

Enclosure 1, ADC 1178

Page 1

AGENCY BUREAU SHORT TITLE

00 00 Legislative Branch The Legislative Branch 

01 00 Legislative Branch The Legislative Branch 

03 00 Legislative Branch The Legislative Branch 

04 00 Legislative Branch The Legislative Branch 

05 00 Legislative Branch The Legislative Branch 

08 00 Legislative Branch The Legislative Branch 

09 00 Legislative Branch The Legislative Branch 

10 00 Judicial Branch The Judicial Branch

11 00 Executive Office of Pres Executive Office of the President 

12 00 Department of Agricultur Department of Agriculture 

13 00 Department of Commerce Department of Commerce 

14 00 Department of the Interi Department of the Interior 

15 00 Department of Justice Department of Justice

16 00 Department of Labor Department of Labor 

17 00 Department of the Navy Department of the Navy 

18 00 US Postal Service United States Postal Service 

19 00 Department of State Department of State 

20 00 Department of the Treasu Department of the Treasury 

21 00 Department of the Army Department of the Army 

22 00 Major Independent Agencies Major Independent Agencies

23 00 Legislative Branch The Legislative Branch 

24 00 Office of Personnel Mana Office of Personnel Management 

25 00 Major Independent Agencies Major Independent Agencies 

26 00 Major Independent Agencies Major Independent Agencies 

27 00 Major Independent Agencies Major Independent Agencies 

28 00 Major Independent Agencies Major Independent Agencies 

29 00 Major Independent Agencies Major Independent Agencies 

31 00 Major Independent Agencies Major Independent Agencies 

32 00 Major Independent Agencies Major Independent Agencies 

33 00 Major Independent Agencies Major Independent Agencies 

34 00 Major Independent Agencies Major Independent Agencies 

36 00 Major Independent Agencies Major Independent Agencies 

41 00 Major Independent Agencies Major Independent Agencies 

45 00 Major Independent Agencies Major Independent Agencies 

46 00 Major Independent Agencies Major Independent Agencies 

47 00 Major Independent Agencies Major Independent Agencies 

48 00 Major Independent Agencies Major Independent Agencies 

49 00 Major Independent Agencies Major Independent Agencies 

50 00 Major Independent Agencies Major Independent Agencies 

51 00 Major Independent Agencies Major Independent Agencies 

52 00 Major Independent Agencies Major Independent Agencies 

54 00 Major Independent Agencies Major Independent Agencies 
Enclosure 1

Enclosure 1, ADC 1178

Page 2

55 00 Major Independent Agencies Major Independent Agencies 

56 00 Major Independent Agencies Major Independent Agencies 

57 00 Department of Air Force Department of the Air Force

59 00 Major Independent Agencies Major Independent Agencies 

60 00 Major Independent Agencies Major Independent Agencies 

61 00 Major Independent Agencies Major Independent Agencies 

62 00 Major Independent Agencies Major Independent Agencies 

63 00 Major Independent Agencies Major Independent Agencies 

64 00 Major Independent Agencies Major Independent Agencies 

65 00 Major Independent Agencies Major Independent Agencies 

68 00 Major Independent Agencies Major Independent Agencies 

69 00 Major Independent Agencies Major Independent Agencies 

70 00 Major Independent Agencies Major Independent Agencies 

71 00 Major Independent Agencies Major Independent Agencies 

72 00 Major Independent Agencies Major Independent Agencies 

73 00 Major Independent Agencies Major Independent Agencies 

74 00 Major Independent Agencies Major Independent Agencies 

75 00 Major Independent Agencies Major Independent Agencies 

76 00 Major Independent Agencies Major Independent Agencies 

78 00 Major Independent Agencies Major Independent Agencies 

79 00 Major Independent Agencies Major Independent Agencies 

80 00 Major Independent Agencies Major Independent Agencies 

82 00 Major Independent Agencies Major Independent Agencies 

83 00 Major Independent Agencies Major Independent Agencies 

84 00 Major Independent Agencies Major Independent Agencies 

85 00 Major Independent Agencies Major Independent Agencies 

86 00 Major Independent Agencies Major Independent Agencies 

88 00 Major Independent Agencies Major Independent Agencies 

89 00 Major Independent Agencies Major Independent Agencies 

90 00 Major Independent Agencies Major Independent Agencies 

91 00 Major Independent Agencies Major Independent Agencies 

93 00 Major Independent Agencies Major Independent Agencies 

95 00 Major Independent Agencies Major Independent Agencies 

96 00 Major Independent Agencies Major Independent Agencies 

97 00 Department of Defense Department of Defense (Except Military Depts)

98 00 Major Independent Agencies Major Independent Agencies 

99 00 District of Columbia District of Columbia