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ADC 337

DOD Activity Address Directory (DoDAAD) Internal Note Field 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Service/Agency: Defense Logistics Agency (DLA) 

b. Originator: DLA J-3311 

2. FUNCTIONAL AREA: DOD Activity Address Directory (DoDAAD) 

3. REFERENCE: 

a. DoD 4000.25-M, Defense Logistics Management System (DLMS) DLMS 

Volume 6 (DoD Logistics Systems Interoperability Support Services), 

Chapter 2 - Department of Defense Activity Address Directory 

4. REQUESTED CHANGE:

a. Description of Change: This change adds a free-form note field to the DOD 

Activity Address File (DODAAF), which will be viewable and downloadable 

in the Enhanced DAASC Inquiry System (eDAASINQ) by DODAAC Central 

Service Points (CSPs) and Monitors, according to their existing role-based 

access for updating, adding or deleting DODAACs. This field will allow 

DODAAC Monitors to input internal notes related to a specific DODAAC, 

which will create a historical record and assist DODAAC CSPs and Monitors 

in managing their DODAACs. 

b. Background: The current DODAAF does not allow a note to be inputted 

when creating or maintaining a DODAAC. As Components and Agencies 

increase their respective customer focus, new programs and processes arise 

necessitating the need for unique DODAACs to be created for internal 

enterprise business systems, organizational addresses, tracking of government 

furnished material and other purposes. These DODAACs may not have a 

contract number or other data currently in the DODAAF to identify the 

purpose of the DODAAC. This complicates the management of these 

DODAACs. Adding an internal note section to the DoDAAD will enable 

DoDAAD CSPs and DoDAAC Monitors to capture the original purpose for 

the creation of the DODAAC and any pertinent information related to the 

establishment and/or function of the record. 

c. Procedures: The following procedures will apply: 

1) Add a new 4,000 character free-form note field to DODAAD record. 
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The new note field will be queried in eDAASINQ and downloadable 

by DODAAC CSPs and Monitors according to their existing rolebased access for updating, adding or deleting DODAACs. The field 

will be accessed by a tab on eDAASINQ.

2) Disallow this data in the standard DAASINQ view. This information 

is only for internal management of DODAACs.

3) Disallow passing this field in database replication output.

4) Revise DoD 4000.25-M, Defense Logistics Management System 

(DLMS) DLMS Volume 6 (DoD Logistics Systems Interoperability 

Support Services), Chapter 2 - Department of Defense Activity 

Address Directory as follows:

C2.5.1.4. Recordkeeping. CSPs are responsible for the timeliness and 

accuracy of their DoDAACs, and for maintaining records to support 

the assignment of each DoDAAC. To assist CSPs in managing their 

DoDAACs, the DODAAF contains an optional “internal comments” 

field for recording historical information related to the assignment 

and use of the DODAAC. 

5. REASON FOR CHANGE: No note field exist in the DODAAD to input 

internal notes for a specific DODAAC record. The absence of this field prevents 

the rapid identification of the purpose and/or special circumstances related to a 

DODAAC. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: The addition of a note field will help local DODAAC Monitors 

in managing the DODAAD by enabling the quick identification and purpose 

of local DODAAC's without the need to refer to paper and/or other 

documenting files. In addition, brief historical information can be 

safeguarded within the DODAAC record, should files or other supporting 

documents be misplaced or lost. On a broader level, these two advantages 

combined will provide Agency and/or service wide DODAAC Monitors a 

closer monitoring capability not present in the current DODAAF. They will 

be able to easily identify the reasons and/or purposes for the establishment of 

specific and/or series related DODAAC's across an entire agency and/or 

military service. 

b. Disadvantages: None noted. 

7. IMPACT: 

a. Data Content/Procedures: The new note field will remain empty until 

service DODAAC monitors input notes. No conversion or pre-population is 

needed.

b. Unresolved Issues: None noted.
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c. Implementation: The new field should be available for all DODAAC 

records in the DODAAF in a single release. 

d. Publication: This change will impact the DoD 4000.25-M, Defense Logistics 

Management System (DLMS) DLMS Volume 6 (DoD Logistics Systems 

Interoperability Support Services), Chapter 2 - Department of Defense 

Activity Address Directory and the DoDAAD User Guide and Standard 

Operating Procedures maintained by DAAS.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: No savings/cost avoidance has 

been identified regarding this change.