Attachment ADC 384A 

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ADC 384A 

Special Programs for Non-DoD/Non Federal Agency Requisitioners; Additions in Support 

of DLA Disposition Services Under Reutilization Business Integration (RBI) 

(DoDAAD and Supply) 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Service/Agency: Defense Logistics Agency Disposition Services 

b. Technical POC: Kevin Bess, DLA Logistics Information Service (LAR) 

c. Functional POC: Lanie Thrall, DLA Logistics Information Service (LAR) and 

Tiffany Emmons, DLA Logistics Information Service (LAR) 

2. FUNCTIONAL AREA: 

a. Primary/Secondary Functional Area: Primary: DoD Activity Address Directory 

(DoDAAD) and Supply

b. Primary/Secondary Functional Process: Primary: Material Delivery Notification 

for DLA Logistics Information Services products 

3. REFERENCE: 

a. DoD 4000.25-M, Defense Logistics Management System (DLMS) Volume 6 Chapter 

2 - Department of Defense Activity Address Directory (DoDAAD) 

b. DoD 4000.25-M, Defense Logistics Management System (DLMS) Volume 2 Chapter 

5 - Supply Standards and Procedures 

c. DoD 4000-25-1-M - Military Standard Requisitioning and Issue Procedures 

(MILSTRIP) 

d. Approved Defense Logistics Management System (DLMS) Change (ADC) 384 

Special Programs for Non-DoD/Non-Federal Agency Requisitioners and 

Administrative Change for Contractor DoDAACs (DoDAAD/Finance/Supply) 

4. REQUESTED CHANGE:

a. Description of Change. This amends ADC 384 to establish Defense Logistics 

Management Standards (DLMS) procedures for additional Special Programs in 

support of DLA Reutilization Business Integration, where the requisitioner is neither 

a Federal Agency nor a DoD entity. This change establishes DoDAAC series to 

clearly identify such programs.
Attachment ADC 384A 

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b. Background. 

1) The DLA Disposition Services (formerly Defense Reutilization and Marketing 

Service (DRMS)) is a worldwide presence within the Department of Defense, 

with disposal specialists in 14 foreign countries, two U.S territories, and 39 states. 

DLA Disposition Services mission is the execution of disposition solutions for 

excess military property. The Reutilization Business Integration (RBI) project will 

replace the DLA Disposition Services Automated Information System (DAISY) 

by integrating DLA Disposition Services business processes within the DLA 

enterprise suite of applications, including the Distribution Standard System (DSS) 

and the Enterprise Business System (EBS). 

2) DLA Disposition Services provides support to federally authorized Special 

Programs that include organizations that are neither a Federal Agency nor a DoD 

entity. Under policies set forth within DoD, these organizations are authorized to 

requisition material from DLA Disposition Services. DLA Disposition Services 

currently uses locally assigned codes to identify these organizations. 

3) DLA Disposition Services requires procedures to replace these locally assigned 

codes with Special Program DoDAACs. This will support transactional exchange 

through DLA Transaction Services when RBI becomes operational.

4) Procedures for Special Programs are prescribed by ADC 384. A Request for 

Implementation Date for ADC 384 was issued, but not all responses have been 

received. This implementation is internal to DLA for transactions processed 

through DLA Transaction Services (formerly DAASC). 

c. Description of Programs. 

1) Law Enforcement Support. 10 USC 2576a authorizes the Secretary of Defense, 

in consultation with the Director, Office of National Drug Control Policy 

(ONDCP) and the Department of Justice, to transfer excess DoD property to 

Federal and State law enforcement agencies, This includes small arms and 

ammunition, and Counter-Drug and Counter-Terrorism Activities under the 1033 

program. DLA General Order 37-08 establishes the Law Enforcement Support 

Office (LESO) within DLA Disposition Services and transfers responsibility for 

the program to DLA J-363. For purposes of this program, law enforcement 

activities are defined as Government agencies whose primary function is the 

enforcement of applicable Federal, State, local laws, and whose compensated law 

enforcement officers have powers of arrest and apprehension. In addition, the 

National Defense Authorization Act for 1997 created a program under Section 

1033 allowing transfer of excess DoD property to law enforcement agencies for 

use in counter-drug activities. DLA LESO manages both programs. DLA LESO 

transfers needed equipment to Federal and State law enforcement agencies, while 

simultaneously providing the military services one of several outlets for their 

excess property. Each individual Law Enforcement Agency has a YT local code. 

There are currently 17,863 YT local codes for this program. 

2) DoD Firefighter Program: The Secretary of Defense is directed by 10 USC § 

2576b to transfer to firefighting agencies in the District of Columbia and the 
Attachment ADC 384A 

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States, commonwealths, and territories of the United States, property that is 

excess to the needs of the DoD and that the Secretary of Defense determines is 

suitable to be used by such agencies in fire protection and emergency service 

activities, under terms prescribed by the Memorandum of Agreement. The 

authorities granted to the Secretary of Defense have been delegated to Defense 

Logistics Agency in determining whether property is suitable for use by fire 

protection and emergency service activities. US Department of Agriculture 

(USDA) Firefighters and DLA entered into an interagency agreement under the 

Economy Act, 31 USC. § 1535. The current Memorandum of Agreement was 

signed in July 2010. This memorandum authorizes USDA to manage the property 

transfer; authorizes DLA Disposition Services to transfer excess under 10 USC 

257§ 6b. The primary DoDAAC already authorized is H9FD01. Each individual 

Fire organization has a YF locally assigned code. There are currently 171 YF 

locally assigned codes for this program. Users for each Fire organization (may be 

more than one) are identified by unique UserID, which is captured in the 

Customer Profile under RBI. 

3) DoD Computers for Learning Program (CFL): This program is authorized 

under the provisions of the Stevenson-Wydler Technology Innovation Act of 

1980, as amended (15 U.S.C. 3701 et seq.), the Federal Property and 

Administrative Services Act of 1949, ch. 288, 63 Stat. 377, and the National 

Defense Authorization Act for Fiscal Year 1996, Public Law 104-106. It is 

further defined and authorized under Executive Order 12999. This program 

allows for the transfer of excess DoD computer hardware to eligible elementary 

and secondary schools within the United States. EO 12999 authorized Executive 

Agencies to transfer excess information technology (IT) equipment to schools. In 

December 2002, DoD Business Initiative Council (BIC) gave DLA Disposition 

Services responsibility for screening and distributing excess IT equipment, to 

include management of the DoD CFL program as part of EO 12999. Each school 

has a Y locally assigned code (YA, YC, YK, YN and YP): There are currently 

4704 Y locally assigned codes under this program. Each Y locally assigned code 

may have more than one user identified by a unique UserID under RBI. 

4) Civil Air Patrol (CAP): CAP is the official auxiliary of the USAF and is eligible 

to receive excess and Federal Excess Personal Property (FEPP) program without 

reimbursement. Title to the property is transferred to CAP upon the condition that 

the property be used by CAP to support valid mission requirements. The CAP 

must return unneeded property to a DLA Disposition Services Office. This 

program is under the authority of the DoD 4160.21-M Chapter 5. The primary 

DoDAAC is FG3301. There are currently 215 YX locally assigned codes under 

this program. 

5) Veterans Industries: This vocational rehabilitation program provides temporary 

and permanent staffing for manufacturing, warehouse construction, and office 

support, as well as outsourced support in assembly, packaging, sorting, grading, 

reclaiming, and recycling. This program falls under the McKinney-Vento Act 
Attachment ADC 384A 

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Title V; National Defense Authorization Act 1997; Public Law 104-201. The 

executive agent for this program is Office of Veterans Affairs. 

This program is managed/approved within DoD through Washington 

Headquarters Service (WHS). The primary DoDAAC for this program is 

HQ0082. DLA Disposition Services locally assigns codes YA to this program. 

d. Procedures. 

1) RBI Special Program DoDAACs will be reserved under the 2Y series DoDAACs. 

Initial DoDAAC assignments are as follows:

i. 2YT - Law Enforcement Support. 

ii. 2YF - DoD Firefighter Program 

iii. 2YC - DoD Computers for Learning Program 

iv. 2YX - Civil Air Patrol 

v. 2YD - Veterans Industries 

2) DLA Transaction Services will implement procedures to pre-populate and restrict 

the 2Y series DoDAACs to DoDAAC Authority Code 04, “DLA Disposition 

Services Only”.

3) DLA Disposition Services will submit a letter to the DoDAAD Administrator (via 

the DLA DoDAAC Central Service Points) designating the DLA DoDAAC 

monitor(s) responsible for establishing and maintaining the 2Y series DoDAACs.

4) DLA Disposition Services shall be responsible for ensuring that DoDAACs are 

issued only to authorized entities and for ensuring that only authorized materials 

are issued for each Special Program.

5) Any existing DoDAAC established for a special program activity may continue to 

be used for requisitioning from DLA Disposition Services until such time as 

transitioned to a special program DoDAAC numbering series. New DLA 

Disposition Services special program series DoDAACs do not need to be 

established for customers with an existing DodAAC with authority codes 01, 04 

or 06. 

6) In the future, the lead activity for a Special Program (normally the executive 

agent) may elect to assign DoDAACs for their program that may include other 

authority codes. At such time, DLA Disposition Services will coordinate with the 

lead activity to determine the continued need for the DLA Disposition Services 

Special Program DoDAACs.

7) DLA Disposition Services may coordinate with DLA Transaction Services 

regarding potential support for an initial one time load of DoDAACs.

8) MILSTRIP Priority Designators shall be restricted to 8, 10, and 15, which 

correspond to Force or Activity Designator V and Urgency of Need A, B, and C. 

DLA Transaction Services shall establish edits that will downgrade unauthorized 

priority designators to priority 15 and provide visibility of this action via 

generation of Supply Status (Code BK). This requirement is identified in ADC 

384 for all Special Programs.

9) DLA Transaction Services shall establish edits to replace submitter’s Fund Code 

with Fund Code XP, requiring noninterfund billing, and advise the submitter 
Attachment ADC 384A 

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using status code BK. This requirement is identified in ADC 384 for all Special 

Programs (note that signal codes M or D do not require a fund code).

10) Revise MILSTRIP Chapter 2 paragraph C2.28.11 as indicated in bold italics, with 

corresponding changes to DLMS Volume 2 Chapter 4 paragraph C4.8.10 and 

DLMS Volume 6 Chapter 2 Table C2.T1 as follows:

DoDAAC Authority Codes: 

Code Description Definition 

00 Requisition Authorized to initiate a request for goods and 

services. Authorized “ship to” and “bill to”. 

Required: POC1, TAC 1 

Business Rules: No restrictions 

DAAS DoDAAC Authority Code Edit: no additional edit 

01 Ship To Only Can only be used as a “ship to” address with no 

other implicit authority. 

Required: POC, TAC 1 and either TAC 2 and/or TAC 4 

Business Rules: Not authorized to requisition or “bill to” 

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used in 

requisition supplementary address field (record positions 45-50) with signal 

code J, L, M, X 

02 Finance (Bill to Only) DoDAAC can only be used as a “bill to” 

Required: POC, TAC 1. Note TAC 2 is not allowed. 

Business Rules: Cannot requisition, cannot be used as a “ship to” designation 

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used in the 

requisition supplementary address field (record positions 45-50) with signal 

code B 

03 Do Not Ship to Cannot be used as a “ship to” destination 

Required: POC, TAC 1 

Restriction: TAC 2 and TAC 4 are not allowed 

Business Rules: Cannot be used as a “ship to” designation 

DAAS DoDAAC Authority Code Edit: If DoDAAC used in requisition 

requisitioner field (record positions 30-35) must contain signal code J, K, L, M, 

X. If used in the requisition supplementary address field (record positions 45-

50 must contain signal code A, B, C, or D. 

04 DRMS Only DLA 

Disposition Services 

Only 

Defense Reutilization and Marketing Service

DLA Disposition Services Only (e.g., State 

agencies surplus). Used to identify activities who 

have no requisition authority other than for DRMS

DLA Disposition Services Only material.

Required: POC, TAC 1 

Business Rules: Cannot requisition new material. Only authorized to obtain 

materials from DRMS DLA Disposition Services (DOD excess only) 

 

1

 POC was made optional with ADC 298. 
Attachment ADC 384A 

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Code Description Definition 

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used with 

DRMS DLA Disposition Services RIC (S9D) in record positions 4-6 

05 Non-Requisition Cannot initiate a purchase or request for goods and 

services 

Required: POC, TAC 1 

Business Rules: Cannot initiate a request for any good/services. 

DAAS DoDAAC Authority Code Edit:DoDAAC cannot be used in requisition 

in the requisitioner field ( record positions 30-35). 

06 Free Issue No cost option. This activity is restricted to items 

that are available without cost (e.g., DRMS DLA 

Disposition Services, NGA Maps) 

Required: POC, TAC 1 

Business Rules: Cannot requisition/purchase any goods/services. Similar to 

DLA Disposition Services, but can request free of cost items (e.g., maps from 

NGA) 

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used with 

signal code D or M 

07 Administrative Administrative only. This code is used for 

information/identification purposes only (e.g., 

Defense Courier Service, or for future DoDAAC 

activation, such as in the case of DoDAACs 

reserved for contingencies (at which time a 

different Authority Code may be assigned.)) 

Required: POC, TAC 1 

Business Rules: Cannot requisition, cannot be used as a Ship To designation, 

and cannot be used for Billing. Information/identification use only. 

DAAS DoDAAC Authority Code Edit: DoDAAC may not be used in a 

requisition in record positions 30-35 or in record positions 45-50 as a “ship to” 

or “bill to” 

Alternatives: None noted. 

5. REASON FOR CHANGE: With the addition of DLA Disposition Services business 

processes into the DSS system, data elements and transaction information need to be 

introduced in DLMS transactions to provide the DLA Disposition Services customers a 

means to input, submit, and receive information and to track transactions that they have 

previously entered in the DAISY system. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages (tangible/intangible) Allows for recognition of DLA Disposition 

Services Special Program DoDAACs as non-DoD or non-Federal DoDAACs for 

DLA Transaction Services edits, internal controls and internal DLA transactional 

exchange. 

b. Disadvantages: None noted. 
Attachment ADC 384A 

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7. NOTE ANY REGULATIONS OR GUIDANCE: (IF APPLICABLE): Refer to DoD 

4161.21-M.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA Disposition 

Services desires implementation by October 2011. 

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None noted. 

10.IMPACT: 

a. Implementation: DAAS edits shall be implemented within 60 days of publication of 

the approved change. 

b. Publication: Requires changes to DoD 4000.25-M and DoD 4000-25-1-M identified 

in this change proposal. 

c. DLMS Data. 

i. There are no new data elements associated with this propoasal. 

ii. Update the "SERVICE AND AGENCY" code tables in DLMS Data Dictionary. 

These tables display sponsorship of DoDAACs by DoDAAC Series. 

        

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