DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-622 1 

July 2 1,2004 

MEMORANDUM FOR: SUPPLY PROCESS REVIEW COMMITTEE MEMBERS 

SUBJECT: Approved DLMS Change (ADC) 126, DLA Unique Change to MILSTRAP 

DAC and DLMS Supplenlent (DS) 9471, Inventory Adjustment - Dual 

(Condition Transfer) and Administrative Changes to DS 9471 (Supply/Staffed 

by PDC 128) 

This memorandum forwards an approved change to DOD 4000.25-M, Defense 

Logistics Management System (DLMS) and DoD 4000.25-2-M, MILSTRAP. This change 

supports an intra-Defense Logistics Agency (DLA) requirement and no change to other 

Component legacy systems is desired or intended, however the Components may want to 

evaluate and consider this functionality for modernized systems, and advise DLMSO if 

required. DLA and the Defense Automatic Addressing System Center are authorized to 

employ these procedures immediately. 

Addressees may direct questions to the DLMSO point of contact, Ms. Mary Jane 

Johnson, 703-767-0677, DSN 427-0677, or email: Mary.Jane.Johnson@jJdla.mil. Others 

must contact their Component designated Supply Process Review Committee 

representative. 

Standards Office 

Attachment 

cc: 

ADUSD(L)SCI 

JPIWG 

LMI 
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Attachment

ADC 126

ATTACHMENT TO APPROVED DLMS CHANGE (ADC) 126

DLA Unique Change to MILSTRAP DAC and DLMS Supplement (DS) 947I, Inventory 

Adjustment – Dual (Condition Transfer) and Administrative Changes to DS 947I 

1. ORIGINATOR:

 a. Service/Agency: Defense Logistics Agency (DLA) 

 b. Originator: Mrs. Mary Day, HQ DLA, Distribution and Reutilization Policy, 

Distribution Management Division, Materiel Accountability and Distribution Policy Branch 

(J-3731)

 c. Subject Matter Expert: Ms. Linda Pavlik, HQ DLA, Distribution and Reutilization 

Policy, Distribution Management Division, Materiel Accountability and Distribution Policy 

Branch (J-3731)

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

 a. Title: DLA Unique Change to MILSTRAP DAC and DLMS Supplement (DS) 947I, 

Inventory Adjustment – Dual (Condition Transfer) and Administrative Changes to DS 947I 

b. Description of Change: 

(1) This is an intra-DLA change that applies in both the Defense Logistics Standard System 

(DLSS) (i.e., Standard Automated Materiel Management System (SAMMS) and the Defense 

Logistics Management System (DLMS)) environments. It applies only to procurement-related 

Document Identifier (DI) Code DAC transactions going to DLA Inventory Control Points (ICP) 

(i.e., Routing Identifier (RI) Codes “S9_” or “SMS”) from any DLA distribution activity. For 

procurement-related DACs, DLA cites the Procurement Instrument Identification Number 

(PIIN), Contract Line Item Number (CLIN) and Call Order Number to ensure accurate mapping 

of the adjustment transaction to the correct procurement line item information. This change is 

especially critical in order to more effectively process Supply Condition Code “L” (Suspended 

(Litigation)) returns to vendors. DACs not associated with a contract receipt will have a 

document number in RP 30-43. 

(2) The DLA Distribution Standard System (DSS) is currently communicating PIIN in RP 

30-42 (MILSTRAP specifies RP 30-43 will be a document number) and CLIN in RP 45-50 

(MILSTRAP specifies RP 45-47 will be used for Routing Identifier (Losing) – intra-Component 

use and RP 48-50 will be used for Multiuse – intra-Component). DLA DSS provides Call Order 

Number in RP 76-79 (MILSTRAP specifies RP 76-80 will be used for Multiuse-intraComponent). Although the DS 947I Contract Summary segment (2/CS/050) accommodates 

Contract Number (CS01), Call Order Number (CS03) and CLIN (CS04 and CS05), the use of 

contract information is a DLMS enhancement. Accordingly, the Defense Automatic Addressing 
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Attachment

ADC 126

System Center (DAASC) translation mapping for DS 947I does not accommodate this 

functionality. 

(3) This change accommodates an intra-DLA unique requirement, and no change to 

other Component legacy systems is desired or intended, however, recommend the 

Components evaluate whether similar functionality is needed in their modernized systems. 

If this functionality is desired, please identify the requirement to DLMSO.

 c. Procedures:

 (1) Revise DOD 4000.25-2-M, MILSTRAP, Appendix 3.8, DAC, Inventory Adjustment 

– Dual (Condition/Purpose Transfer), as shown in the enclosure. 

 (2) Revise DAASC translation map for DS 947I, DAC, to accommodate intra-DLA 

requirement to use the Contract Summary segment as follows:

 (a) Map DLSS RP 30-42 contract number to 2/CS01/050. 

 (b) Map DLSS RP 45-50 to 2/CS05/050, in conjunction with 2/CS04/050 qualifier 

code “C7”- Contract Line Item Number. 

 (c) Map DLSS RP 76-79 to 2/CS03/050. 

(3) Comment received during PDC 128 Staffing:

ORGANIZATION COMMENT RESOLUTION

DAASC We have a problem fromchanging the DAC 

MILSTRAP Document to include a Contract 

Number in RP 30-42 in lieu of the Document 

Number in RP 30-43. The N9 Segment is Must 

Use in the IC which is causing the BSM folks to 

reject the 947I which contains a CS Segment. The 

ANSI X.12 TREE in the Mercator shows N9 as 

Optional however the IC and SEF shows Must 

Use. We need the N9 Segment changed to 

Optional.

Concur. 

N9 segment will 

be changed from 

“Must Use” to 

“Used” and notes 

adjusted as noted 

by double 

underlined text

in change table 

below.

(4) Revise DS 947I in accordance with the following table. The change to 

acknowledge the DLA requirement is at rows #3, 6, 8, 9, and 10, all other changes are 

administrative. Changes as a result of PDC 128 staffing comment above are identified by 

double underline text at rows 3 and 6.
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Attachment

ADC 126

Item # Location Revision Reason Federal IC 

1. DLMS 

Introductory 

Notes

Revise Note 1 as follows:

Use a single occurrence of this 

transaction set to exchange inventory 

adjustment transactions between a single 

ICP or IMM and a single or multiple 

storage organizations, between a single 

ICP or IMM and a single or multiple 

ICPs or IMMs, or between a single 

storage organization and a single or 

multiple ICPs or IMMs. This 

transaction encompasses 

functionality of MILSTRAP DI 

Codes D8_, D9_, DAC, DAD, and 

DAS.

Administrative change No impact.

2. DLMS 

Introductory 

Notes

Add the following DLMS note 5.

5. This revision to the DLMS supplement 

(DS) incorporates Proposed DLMS 

Changes (PDC) and Approved DLMS 

Changes (ADC) listed. PDCs/ADCs are 

available from the DLMSO website: 

http://www.dla.mil/j-6/dlmso/Changes.

- ADC 126, DLA Unique Change to 

MILSTRAP DAC and DLMS Supplement 

(DS) 947I, Inventory Adjustment – Dual 

(Condition Transfer) and Administrative 

Changes to DS 947I

- ADC 45, Use of Both Ownership Code 

and Purpose Code in DLMS for 

Ammunition

- ADC 77, Air Force Unique 

Management Coding for Materiel 

Management Aggregation

Code (MMAC)

Administrative. Identifies 

DLMS Changes included in 

DLMS Supplement 

No Impact.

3 Page 2 Detail 

Table

Change ‘N9’ from “Must Use” to 

“Used”

Changing from “Must Use” 

to “Used” to accommodate 

DLA use of contract number 

in CS segment instead of 

transaction number in N9 

segment, when applicable. 

(See DAASC comment to 

PDC 128 staffing.)

Revision 

required.

4. 1/N101/40 Delete Federal notes 1 & 2 and add the 

following:

“Use any code”

DLMS Supplement 

authorizes specific qualifiers

Revision 

required.
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Attachment

ADC 126

Item # Location Revision Reason Federal IC 

5. 2/N901/040 Federal Segment level Notes. Delete 

‘note 1’ and make ‘note 2’ a DLMS 

note 2; replace with a single Federal 

note as follows:

“Use to provide transaction number 

and other information as required.”

Administrative change. Revision 

required.

6. 2/N901/040 Change segment from ‘Must Use’ to 

‘Used’. Add segment level DLMS 

notes 1& 2: 

1. Must use at least one repetition to 

provide the transaction number, 

except (for DLA only) when the 

contract number is provided in 

2/CS/050.

2. May use a second repetition to 

identify the new materiel

identification when the inventory 

adjustment results from a stock 

change number.

Changing N9 segment from 

“Must Use” to “Used” to 

accommodate DLA use of 

contract number in CS 

segment instead of 

transaction number in N9 

segment, when applicable. 

(See DAASC comment to 

PDC 128 staffing.)

No impact.

7. 2/N901/40 Delete Federal notes 1 & 2 and add the 

following:

“Use any code”

DLMS Supplement 

authorizes specific qualifiers

Revision 

required.

8 2/N901.040 Code TN-Transaction Number, 

revise DLMS note as follows:

“Must use to identify the transaction 

number for each transaction, except 

(for DLA only) when the contract 

number is provided in 2/CS/050.”

Change to accommodate 

DLA use of contract number 

in CS segment instead of 

transaction number in N9 

segment, when applicable. 

No impact.
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Attachment

ADC 126

9. 2/CS/050 Number current DLMS segment level 

note as 1, and add new DLMS notes 2 

and 3 as follows:

1. Use only with W1901 code AC 

inventory adjustment transactions to 

identify the contract number and 

Contract Line Item Number (CLIN), or 

the CLIN, including the Subcontract Line 

Item Number (SUBCLIN), associated 

with the transaction.

2. Use of this segment is a DLMS 

enhancement. See introductory DLMS 

note 4.a.

3. DLA has identified their requirement 

to use this segment for intra-DLA 

procurement related adjustments for 

condition transfer. DLA uses the 

contract number, CLIN and Call Order 

Number for these transactions.

Documents that use of this 

segment is an enhancement, 

and documents intra-DLA 

requirement to use segment 

for procurement related 

inventory adjustments for 

condition transfer.

No impact.

10. 2/CS04/050 Codes 83 and C7. 

Delete the DLMS notes identifying 

DLMS enhancement.

This entire segment is a 

DLMS enhancement and 

note is being added at the 

segment level.

No impact.

11. 2/LQ01/100 Change Federal note to the following:

“Use any code”

DLMS Supplement 

authorizes specific qualifiers

Revision 

required.

12. 2/LQ01/100 Add qualifier GQ, Group Qualifier Code, 

as follows:

GQ Group Qualifier Code

DLMS Note: Use to identify the MMAC 

for NSNs to be managed by a specific 

manager (i.e., system, program, 

aggregation, selected FSC, technology 

group). This is an Air Force-unique data 

element, meaningful to the Air Force 

only. Non-Air Force Components 

perpetuate without action. 

A data maintenance action was approved 

in version 5010. The approved 

code/name is “MAC-Materiel 

Management Aggregation code”. The 

code source is identified as the Air Force 

Manual (AFMAN) 23-110, Volumes 1 

and 2.

Administrative change to 

incorporate ADC 77, Air 

Force Unique Management 

Coding for Materiel 

Management Aggregation 

Code (MMAC).

No impact.
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Attachment

ADC 126

Item # Location Revision Reason Federal IC 

13. 2/N101/110 Delete Federal notes 1 & 2 and add the 

following:

“Use any code”

DLMS Supplement 

authorizes specific qualifiers

Revision 

required.

 d. Alternatives: None identified.

4. REASON FOR CHANGE: This change documents in MILSTRAP DLA use of DI Code 

DAC, Inventory Adjustment-Dual (Condition Transfer), RP 30-42, 45-47, 48-50, and 76-80 for 

contract information associated with procurement related adjustments. This change supports 

SAMMS and BSM use of Procurement Instrument Identification Number (PIIN) (Contract 

Number), CLIN and Call Order Number to map procurement-related inventory adjustments (i.e., 

Supply Condition Code (SCC) “L”) to the appropriate purchase order line. This change will also 

ensure that DAASC can accurately translate DLA DSS inventory adjustment transactions for 

SAMMS and BSM. DLA requires this change for immediate implementation in BSM release 

R2.0, which is scheduled to go live August, 2004. 

5. ADVANTAGES and DISADVANTAGES:

 a. Advantages: This change will accomplish the following:

(1) Facilitate DLA BSM release 2.0 implementation and SAMMS continuity.

 

(2) Establish a record of previously undocumented intra-DLA use of fields in the DLSS 

DAC, and use of the 947I Contract Summary segment (CS) which was included in DS 947I 

during its design, as a DLMS enhancement. (STAFFING NOTE: Although the DSS audit trail 

records individual D8C and D9C adjustment transactions, the transaction sent through DAASC to 

the ICP is a DAC. Both SAMMS and BSM accept the DAC and post individual D8C and D9C.) 

 (3) Ensure the DAASC map for DLMS Supplement 947I can translate SAMMS DI Code 

DAC to DLMS Supplement 947I without loss of current intra-Component functionality. 

 b. Disadvantages: None known. 

6. IMPACT: 

 a. MILSTRAP Appendix AP3.8, Inventory Adjustment-Dual (Condition Transfer).

 b. DLMS, DS 947I revision to acknowledge DLA use of DLMS enhancement, segment 

2/CS/050, Contract Summary to provide contract information.

 c. DAASC mapping for MILSTRAP DAC with DLA contract information to DS 947I. 

Enclosure
DoD 4000.25-2-M

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Enclosure

ADC 126

ENCLOSURE TO ADC 126

INVENTORY ADJUSTMENT – DUAL 

(CONDITION/PURPOSE TRANSFER)

FIELD LEGEND

RECORD

POSITION ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DI Code DAC or DAD, as appropriate.

Routing Identifier (TO) 4-6 Enter RI code of the ICP to which this transaction is being 

forwarded.

Blank 7 Leave blank.

Stock or Part Number 8-22 Enter stock or part number of item being adjusted.

Unit of Issue 23-24 Enter UI of item.

Quantity 25-29 Enter quantity being adjusted, preceding significant digits with 

zeros.

1 / 2

Document Number 30-43 For reclassification of previously suspended receipts, enter 

document number under which the materiel originally was 

received. For other adjustments, enter appropriate document 

number.3

Suffix 44 For reclassification of previously suspended receipts, enter suffix 

code under which the materiel was originally received. For other 

adjustments, enter consecutive alpha codes A through Z when 

assignment of suffix codes is necessary.4

Routing Identifier (Losing) 45-47 For intra-Component, enter code prescribed by the Component. 

For inter-Component, leave blank.5

Multiuse 48-50 For intra-Component, enter data prescribed by the Component. 

For inter-Component use, leave blank. 5

Blank 51 Leave blank.

Fund 52-53 For intra-Component use, enter appropriate code. For interComponent use, leave blank.

Distribution 54-56 Enter distribution code if stocks are segregated and maintained by 

codes reflected in the distribution field; otherwise, leave blank.

 

1

See Appendix AP3 - Formats Introduction, Paragraph AP3.3.1.

2

See Appendix AP3 - Formats Introduction, Paragraph AP3.3.2. 

3

 For intra-DLA use only, if DAC is applicable to Supply Condition Code (SCC) L, enter PIIN in rp 30-42.

4

See Appendix AP3 - Formats Introduction, Paragraph AP3.3.3.

5

 For intra-DLA use only, if DAC is applicable to SCC L, enter the intra-DLA Contract Line Item Number in RP 

45-50.
DoD 4000.25-2-M

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Enclosure

ADC 126

FIELD LEGEND

RECORD

POSITION ENTRY AND INSTRUCTIONS

Project 57-59 Enter project code if stocks are segregated and maintained by 

codes reflected in the project field; otherwise, leave blank.

Multiuse 60-64 For intra-Component use, enter data prescribed by the 

Component. For inter- Component use, leave blank.

Ownership/Purpose (TO) 65 Enter appropriate TO ownership purpose code, if applicable.

Supply Condition (TO) 66 Enter the TO supply condition code.

Routing Identifier 

(Storage Activity)

67-69 Enter RI code of the storage activity at which item is stored.

Ownership/Purpose 

(FROM)

70 Enter appropriate FROM ownership/ purpose code, if applicable.

Supply Condition (FROM) 71 Enter the FROM supply condition code.

Management 72 Enter appropriate management code; otherwise, leave blank.

Day of Year 73-75 Enter the ordinal day of the calendar year that the adjustment is 

processed by the initiating activity.

Multiuse 76-80 For intra-Component use, enter data prescribed by the 

Component. For inter- Component use, leave blank. 6

 

6 For intra-DLA use only, if DAC is applicable to SCC L, enter the intra-DLA Call Order Number.