Attachment , Page 1 

Attachment to ADC 359 

 Perpetuation of the Denial Management Code to the DLMS Requisition, 

and Modification of AF BRAC IMSP SDR 

1. ORIGINATOR: Service/Agency: Defense Logistics Agency, DLA J-331, 703-325-1924 

(DSN 427) 

2. FUNCTIONAL AREA: Primary: Supply/ Logistics.

3. REFERENCES: 

a. Functional Requirements for DLA’s implementation of the BRAC supply, storage and 

distribution (SS&D).

b. DLMSO memorandum dated August 31, 2009, subject: Approved DLMS Change 

(ADC) 334, Supply Discrepancy Report Process for AF Retail Storage Activity Denials.

c. DLMSO memorandum dated February 18, ADC 353, Management Code for Product 

Quality Deficiency Report (PQDR) Replacement Requisitions.

4. REQUESTED CHANGE: 

a. Description of Change: This change request authorizes the perpetuation of existing 

management codes on a DLMS requisitioning transaction to indicate a denial has occurred on a 

prior requested release of materiel purchased by the AF from DLA under BRAC SS&D IMSP 

business rules. The prior (original) requisition document number and associated shipment suffix, 

if applicable, will also be included on the requisition transaction. The information provided on 

the new requisition will allow DLA to support the requirement from another source (vice 

directing the issue to the same Distribution Depot where the denial occurred). 

b. Background: 

(1) As a result of the 2005 BRAC decision, retail supply, storage and distribution 

functions and associated infrastructure supporting the Air Force industrial/maintenance sites will 

transfer to DLA. The intent of the directive is to significantly improve combat effectiveness 

while reducing costs by developing a world-class, cost-effective supply chain focused on 

readiness; taking every opportunity to eliminate waste, reduce touches, reduce cost, and improve 

readiness. 

(2) AF maintenance requests for DLA-managed items are processed via the AF D035K 

system. Maintenance requests carry a maintenance (M-series) document number. The request is 

put on backorder and D035K generates a new requisition to DLA with an FB-series document 

number. If stock for the requisitioned item is co-located with the customer, DSS processes the 

MRO and shipment confirmation then washes the inventory to AF ownership automatically 
Attachment , Page 2 

which closes out the FB-series requisition and triggers billing in EBS. D035K then sources the 

M-series backorder from AF inventory and requests delivery to maintenance. Since inventory 

was washed to AF ownership without a physical pick or validation, it is possible that DLA sold 

material that did not meet the actual requirements for continuous length or shelf-life. When this 

occurs the depot generates a denial to the AF because the requirements cannot be met by 

available stock. The materiel sold to the AF remains in AF inventory until the next returns cycle 

(currently 1 week), at which time the unused materiel “washes” back to DLA ownership. The 

AF will receive credit for the materiel under the returns process under ADC 324.

(3) The AF re-requisitions the materiel subsequent to the denial because there is still an 

open backorder. Because DLA systems do not have visibility of the denial and the co-located 

depot may still be holding inventory which appears to be appropriate, the process described 

above is repeated. This quickly becomes a cycle of sale/denial/return/re-requisition that 

eventually requires manual attention to disrupt. 

c. Detailed Procedures: 

(1) Material Release Order is generated by EBS to DSS to issue material to a BRAC 

SS&D customer from a co-located DLA storage site. DSS performs an internal ‘wash’ 

transaction systemically transferring material from DLA ownership to the local Service 

ownership. 

(2) DSS confirms shipment of the material from DLA ownership. EBS will decrement 

inventory, close open MRO and generate billing action to finance application. 

(3) The Service system recognizes material has been issued to fill the request to DLA 

and generates a subsequent MRO to issue the material to the actual maintenance line. When the 

warehouse person performs the pick of the material it is not found to meet the requirements of 

the requisition as specified by the MILSTRIP Advice Code and a denial is generated back to the 

Service system. 

(4) The Service system recognizes the denial and generates a new request for DLA to fill 

the order. This new request will reflect the denial management code and the original document 

number/suffix. (Note: The suffix is applicable when the DLA ICP filled the requirement as a 

split shipment using a suffix code on the materiel release order which is perpetuated to the 

shipment status.) The management code will allow EBS to process the request by sourcing to 

another site from the original request (identified by the second document number reflected in the 

requisition). EBS will also update an internal denial table to preclude other requests being 

sourced to this site until inventory balances increase. 

(5) At this time, the process described is only applicable to Management Codes 3 

(materiel not available in proper shelf-life) and 9 (materiel ordered in one continuous length only 

but is not so available) provided to the AF via MILSTRIP A6_, Materiel Release Denial) 

(equivalent to DLMS 945A) which will be perpetuated to the AF-prepared replacement 

requisition. 

(6) Update DLMS Procedures. 

(a) Add the following paragraph associated with requisition preparation. 
Attachment , Page 3 

INDUSTRIAL/MAINTENANCE SITE REQUISTIONS SUBSEQUENT TO RECEIPT OF 

STORAGE ACTIVITY DENIAL FOR RELEASE OF MATERIEL PURCHASED FROM 

DLA. Under approved procedures for BRAC Inventory Management and Stock Positioning 

(IMSP) industrial/maintenance sites, the requiring activity is authorized to requisition citing 

Management Code 3 or 9 to request the DLA source of supply satisfy the specified 

requirement from an alternative storage location or new procurement, if no stock is available. 

This is applicable only when re-requisitioning subsequent to purchase of materiel which was 

sourced from a co-located depot without visual inspection of the materiel. Use of the 

Management Code 3 will indicate that purchased materiel did not satisfy shelf life 

requirements. Management Code 9 will indicate that materiel was not available in one 

continuous length. The prior (original) requisition document number and shipment suffix 

code ( if applicable due to split shipment), must be included on the new requisition. The 

originally purchased materiel will be returned to DLA via BRAC returns procedures.1

 

(b) Insert the following paragraph associated with requisition processing. 

(7) SUPPLY SOURCE PROCESSING OF REQUISITIONS WITH MANAGEMENT 

CODES 3 or 9. Management Codes 3 and 9 is only applicable to requisitions submitted to 

DLA. All other supply sources in receipt of Management Code 3 or 9 will disregard and 

continue processing. DLA will verify that the requisitioning activity is a BRAC Inventory 

Management and Stock Positioning (IMSP) industrial/maintenance sites authorized to use 

these codes. If not, DLA will disregard the management code. Where authorized, 

Management Codes 3 and 9 will be recognized as a request for materiel sourced from an 

alternative storage location or new procurement, if stock is not available, due to previous 

receipt of materiel which did not support shelf life or continuous length requirements. The 

prior requisition document number and the shipment suffix (if applicable due to a split 

shipment) will be used for cross reference to the original requirement and storage location. 

This process is only applicable to materiel originally sourced from a co-located depot without 

physical inspection of the materiel. The suitability for shelf life and length could not be 

determined until directed release by the Service owner at which time the storage activity would 

provide a denial citing Management Codes 3 or 9, as applicable. The DLA would apply unique 

logic applicable to the management code. If the item is available in an alternative storage site, 

then a materiel release order would be sourced to that alternate storage site. When no stock is 

available in the network, a new procurement action will be initiated. The DLA ICP will also 

update an internal denial table to preclude other comparable requests from being sourced to 

the original storage activity until inventory balances have been reconciled.2

(8) Revise the following paragraph associated with SDR processing (Chapter 17, Supply 

Discrepancy Reporting) for clarification that the auto-SDR generation by AF D035K was 

restricted to Management Codes 1 and 2 subsequent to publication of ADC 334: 

C17.3.2.6. Overage/Shortage, Nonreceipt, or Duplicate Discrepancies

 (Intervening text not shown) 

 C17.3.2.6.6. SDRs for Air Force Maintenance Denials under BRAC Supply, Storage and 

 

1

 Refer to ADC 359, implementation date December 2010. 

2

 Refer to ADC 359, implementation date December 2010 
Attachment , Page 4 

Distribution (SS&D) Agreement. SDRs resulting from distribution depot denial of an AFdirected release order for inventory previously requisitioned from DLA and receipted into AF 

ownership as the result of a “wash” (issue/receipt in-place), shall be reported to the depot for 

initial action. This is an automatic SDR generation triggered by a warehouse refusal citing 

Denial Management Code 1 (stock exhausted) or 2 (materiel not available in condition 

requested). The SDR shall identify the original requisition document number (under which the 

materiel was purchased from DLA) and the maintenance denial document number (identified by 

the AF maintenance site M-series identifier in the first six characters of the document number). 

The maintenance denial document number shall be carried as the customer-assigned SDR 

number to facilitate depot research. The discrepancy may be reported as total non-receipt (total 

denial) or as a shortage (partial denial). DLA shall issue credit based upon the depot 

recommendation and confirmation of prior billing. If materiel is still required, a new 

requisition will be generated perpetuating the applicable denial management code. The new 

requisition will also cite the prior (original) requisition document number and shipment 

suffix, if applicable, for cross-reference.

(9) A flow diagram depicting the flow of inter-related business processes, transactions, 

and applicable systems is shown as Enclosure 1. 

(10) Establish Requisitioning Management Codes. Update DLMS Dictionary and 

MILSTRAP Appendix 2.6, Management Codes, as shown Enclosure 2. 

(11) The table below identifies the proposed mapping for the management code and 

original document number/suffix on the 511R. The 511M and 869 will be similarly updated. 

Update DLMS Transactions. Update DLMS Supplements as shown in Enclosure 3. 

Requisition Content 

DS Location 

 and X12 Qualifier Data Content Usage Notes/Definition Field Length 

2/LQ/1270 

Qualifier 84, 

Management Code 

 Management Code Denial Management Codes associated with denials at 

BRAC SS&D site for materiel purchased from DLA. 

Requisitions to replace material denied by the storage 

site as a result of the ‘wash’ process will reflect the 

denial management code from the denial transactions 

returned to the Service system by DSS. 

1 

2/N901/20 

Qualifier F8, 

Original Reference 

Number) 

Prior Requisition 

Document Number 

Document number reflected on the original 

requisition for materiel later determined to be 

unavailable at the storage location. 

BRAC SS&D site requisitions previously denied for 

continuous length and shelf life conditions by the 

storage site will reflect the document number of the 

original requisition which was denied. 

14 
Attachment , Page 5 

Requisition Content 

DS Location 

 and X12 Qualifier Data Content Usage Notes/Definition Field Length 

2/N907-01/20 

Qualifier W8, 

Suffix 

Prior Document 

Number Suffix Code 

Suffix code reflected on the shipment associated with 

the original requisition. BRAC SS&D site new 

requisition associated with AF release orders of 

previously purchased material from DLA which were 

denied for continuous length and shelf life conditions 

by the storage site, will reflect the suffix code 

applicable to the shipment based upon the original 

requisition which was denied. 

1 

5. DLA RECOMMENDS: Mapping the Management code on the 511R to provide visibility of 

denials occurring after change of ownership at a BRAC SS&D site for resourcing of the new 

request. 

6. DAASC Mapping: Update DAASC to allow new data to pass any applicable edits. 

7. Alternatives: None 

8. REASON FOR CHANGE: DLA requires ability to identify request that have been denied 

after a ‘wash’ from DLA ownership to a BRAC SS&D site ownership and which DLA has billed 

the customer but for which no material was physically received. Although the AF discontinued 

auto-SDR preparation for these two management codes once the problem was identified, a fix is 

required to automate the communication of the situation requiring materiel to be supplied by 

DLA from an alternative location. 

9. ADVANTAGES AND DISADVANTAGES:

 (a) Advantages: Improves responsiveness to the AF customer by obtaining required materiel 

from an alternative location using an automated process. The business process change eliminates 

manual intervention and numerous hours of research associated with the inadvertent looping 

cycle caused by auto-SDR submission and re-requisitioning when denial is based upon 

Management Codes 3 or 9, as originally implemented under ADC 334. 

 (b) Disadvantages: N/A. 

10. IMPACT:

(a) Implementation: 

 (1) Target implementation date is December 2010 for 511R. The 511R is the only 

DLMS requisition format used at this time for the D035K interface. Additional transactions are 

updated to maintain consistency for future DLMS implementation. 

 (2) The SDR generation procedures based upon shortage and partial nonreceipt were 
Attachment , Page 6 

implemented under ADC 334. The revised procedures documented in this ADC were 

implemented in the November 2009 modification of AF BRAC SS&D IMSP SDR processing. 

(b) Publications: DLMS manual update is required. 

(c) DLMS Data: This change authorizes a new use of existing data elements prior 

requisition document number and associated suffix code (refer to reference 3.c, above). This 

change authorized a new use of existing management codes. The DLMS data element names 

for the prior requisition information are: Prior Requisition Document Number and Prior 

Document Number Suffix.

(d) DAASC: There is no conversion to MILS format applicable to this process. 
Enclosure 1 

Enclosure 1, Flow Diagram 
Enclosure 2, MILSTRAP Revision 

AP2.6. APPENDIX 2.6

MANAGEMENT CODES

AP2.6.5. REQUSITION TRANSACTIONS. Management codes are assigned for use in 

requisition-related transactions:

CODE APPLICABLE DI CODES EXPLANATION 

A thru L AO_, AT_3 Specific values as assigned by Army. Applicable 

on Intra-Army basis for post-post and image single 

stock fund activity requisitions. 

M thru N All DI codes Reserved for future DoD assignment. 

P AO_, AM, AT_ 

(including Requisition 

Alert)4

Re-requisitioned materiel to be sourced via direct 

vender delivery from an alternative vendor or from 

an alternate storage location, subsequent to receipt 

of quality deficient materiel. Applicable only to 

DLMS requisition alerts requisitions, and 

applicable follow-on transactions for materiel 

requisitioned from DLA under BRAC IMSP. 

Q thru Z 

0 thru 2 

3 

All DI codes 

All DI codes 

AO_, AM, AT_5

Reserved for future DoD assignment. 

Reserved for future DoD assignment. 

Re-requisitioned materiel to be sourced from an 

alternative location, or new procurement, if stock 

is not available, subsequent to storage activity 

denial to Service owner for release of materiel 

purchased from DLA under BRAC IMSP. Denial 

caused by lack of materiel in the proper shelf life 

as purchased. New requisition must include the 

 

3 Refer to ADC 243.

4

 Refer to ADC 352. Note: The requisition alert transaction allows Navy BRAC IMSP sites shall notify DLA of 

their requirements in advance of the funded requisition, thereby allowing DLA to procure and position materiel 

appropriately to support prompt order fulfillment. Refer to Proposed DLMS Change 366 for the procedures and 

content of the DLMS Requisition Alert (still under development). 5 Refer to ADC 359.
4 thru 8 

9 

All DI codes 

AO_, AM, AT_6

prior requisition document number and shipment 

suffix, if applicable. 

Reserved for future DoD assignment. 

Re-requisitioned materiel to be sourced from an 

alternative location or new procurement, if stock 

is not available, subsequent to storage activity 

denial to Service owner for release of materiel 

purchased from DLA under BRAC IMSP. Denial 

caused by lack of materiel in one continuous 

length as purchased. New requisition must include 

the prior requisition document number and 

shipment suffix, if applicable.

 

6 Refer to ADC 359.
Enclosure 3, Page 1 

Enclosure 2, DLMS Supplement Revisions 

Item 

# 

Location Revision to 

511R, Requisition 

Reason 

1. DLMS 

Introductory 

Note: 

Add ADC 359 to DLMS Introductory Note: 

- ADC 359, Perpetuation of the Denial Management 

Code to the DLMS Requisition, and Modification of 

Air Force BRAC IMSP SDR Procedures 

(Supply/SDR) 

To identify DLMS changes 

included in the DS 

2. 2/N901/20 Add the following qualifier and DLMS notes:

F8 Original Reference Number 

DLMS Note: 

1. Use to identify the Prior Requisition Document 

Number when re-requisitioning materiel subsequent to 

purchase of materiel from DLA. Applicable when rerequisitioning is due to storage activity denial or 

receipt of quality deficient materiel.

2. Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and ADC 359. 

Establishes new qualifier 

for additional document 

number used for crossreference purposes. 

3. 2/N907-01/20 Add DLMS note 3 to existing qualifier “W8”:

W8 Suffix 

DLMS Note: 

1. Use with N901 Code TN to identify the document 

number suffix. Use is limited to when the transaction 

is identified as a referral order with BR02 transaction 

type code BN and is referring a quantity less than the 

original requisition quantity to another supply source. 

2. Also authorized on an Intra-Army basis with BR02 

transaction type code A0, BR06 action code “J” and 

N901 code TN for identification of the post-post 

partial issue of material by Army Single Stock Fund 

activities. 

3. Use with N901 Code F8 to identify the prior 

requisition document number suffix if applicable. 

Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and ADC 359.

Expands authorized use for 

BRAC IMSP. 

4. 2/LQ01/140 Add additional DLMS Note qualifier “84”:

84 Management Code 

DLMS Note: 

Expands authorized use for 

BRAC IMSP. 
Enclosure 3, Page 2 

1. Authorized on an Intra-Army basis with BR02 

transaction type code A0 to provide required 

management code information in order to accurately 

process transactions relative to image and post-post 

requisitions submitted by Army Single Stock Fund 

activities (Refer to ADC 243)

2. Authorized DLMS enhancement for BRAC IMSP. 

(Refer to ADC 352 and ADC 359). 

Item 

# 

Location Revision to 

511M, Requisition Modification 

Reason 

1 DLMS 

Introductory 

Note: 

Add ADC 359 to DLMS Introductory Note: 

- ADC 359, Perpetuation of the Denial Management 

Code to the DLMS Requisition, and Modification of 

Air Force BRAC IMSP SDR Procedures 

(Supply/SDR) 

To identify DLMS changes 

included in the DS 

2. 2/N901/20 Add the following qualifier and DLMS notes:

F8 Original Reference Number 

DLMS Note: 

1. Use to identify the Prior Requisition Document 

Number when re-requisitioning materiel subsequent to 

purchase of materiel from DLA. Applicable when rerequisitioning is due to storage activity denial or 

receipt of quality deficient materiel.

2. Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and ADC 359.

Establishes new qualifier 

for additional document 

number used for crossreference purposes. 

3. 2/N907-01/20 Add DLMS note 3 to existing qualifier “W8”:

W8 Suffix 

DLMS Note: 

1. Use with N901 code TN to identify the document 

number suffix. Use is limited to when the initial 511R 

transaction is identified as a referral order with BR02 

transaction type code BN and is referring a quantity 

less than the original requisition quantity to another 

supply source, with the exception of a modifications 

from the supply source to a procurement activity. For 

these modifications, enter the suffix as shown in the 

procurement request; otherwise leave blank. 

2. Also authorized on an Intra-Army basis with N901 

code TN for identification of the post-post partial 

Expands authorized use for 

BRAC IMSP. 
Enclosure 3, Page 3 

issue of material by Army Single Stock Fund activities 

when the initial 511R transaction BR02 transaction 

type code is A0 and BR06 action code is “J”. 

3. Use with N901 Code F8 to identify the Prior 

requisition document number suffix if applicable. 

Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and ADC 359.

2 2/LQ01/140 Add qualifier “84” with the following DLMS Note:

84 Management Code 

DLMS Note: Authorized DLMS enhancement for 

BRAC IMSP. (Refer to ADC 352 and ADC 359).

Establishes authorized use. 

Item 

# 

Location Revision to 

869F, Requisition Follow-up 

Reason 

1 DLMS 

Introductory 

Note: 

Add ADC 359 to DLMS Introductory Note: 

- ADC 359, Perpetuation of the Denial Management 

Code to the DLMS Requisition, and Modification of 

Air Force BRAC IMSP SDR Procedures 

(Supply/SDR) 

To identify DLMS changes 

included in the DS 

2. 2/REF01/105 Add the following qualifier and DLMS note:

F8 Original Reference Number 

DLMS Note: 

1. Use to identify the Prior Requisition Document 

Number when re-requisitioning materiel subsequent to 

purchase of materiel from DLA. Applicable when rerequisitioning is due to storage activity denial or

receipt of quality deficient materiel. 

2. Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and ADC 359.

Establishes new qualifier 

for additional document 

number used for crossreference purposes. 

3. 2/REF04-

01/105 

Add additional DLMS Note 3 to qualifier “W8”:

W8 Suffix 

DLMS Note: 

1. Use with 2/REF/105 REF01 code TN to identify the 

document number suffix. Use is restricted to when 

initial 511R is a referral order identified with BR02 

transaction type code BN. 

2. Also authorized on an Intra-Army basis for 

identification of the post-post partial issue of material 

by Army Single Stock Fund activities. This use is 

allowed when the initial 511R is a requisition 

Expands authorized use for 

BRAC IMSP. 
Enclosure 3, Page 4 

identified with BR02 transaction type code A0 and 

BR06 action code is “J”. 

3. Use with REF01 Code F8 to identify the prior 

requisition document number suffix if applicable. 

Authorized DLMS enhancement for BRAC IMSP 

only. Refer to ADC 352 and ADC 359.

4 2/LQ01/180 Add additional DLMS Note to qualifier “84”:

84 Management Code 

DLMS Note: 

1. Authorized on an Intra-Army basis to provide 

required management code information in order to 

accurately process transactions relative to image and 

post-post requisitions submitted by Army Single Stock 

Fund activities. (Refer to ADC 243) 

2. Authorized DLMS enhancement for BRAC IMSP. 

(Refer to ADC 352 and ADC 359).

Expands authorized use for 

BRAC IMSP.