DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

April 01, 2020

MEMORANDUM FOR PIPELINE MEASUREMENT PROCESS REVIEW COMMITTEE (PM

PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1334, 

Updated General Services Administration (GSA) Type-of-Fill Criteria

The attached change to DLM 4000.25, Defense Logistics Management Standards is 

approved for implementation. 

Addressees may direct questions to Ms. Dena Bellack, Chair, PM PRC (primary), or 

Ms. Tonja Daniels-Carter (alternate) at e-mail: EBSO.LMARS@dla.mil. Others must direct 

questions to their Service or Agency designated PM PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/DLMS/Programs/committees/pmprc/.

 

 TERESA W. SMITH

 Director, Strategic Data Services

DLA Information Operations

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachement, ADC 1334

Page 1

ATTACHMENT TO ADC 1334

Updated GSA Type-of-Fill Criteria 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: General Services Administration, Ms. Carla Correll, e-mail: 

Carla.Correll@gsa.gov, COMM: (703) 605-9040

b. Functional POC: Enterprise Business Standard Office (EBSO), Logistics Metrics 

Analysis Reporting System (LMARS) PM PRC Chair, Ms. Dena Bellack (primary) or Ms. Tonja 

Daniels-Carter (alternate) at e-mail: EBSO.LMARS@dla.mil

2. FUNCTIONAL AREA: 

a. Primary/Secondary Functional Area: Pipeline Measurement

b. Primary/Secondary Functional Process: Order Management Metrics and Analysis 

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA  LMARS

pRFID Disposition  DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards, Volume 6, Logistics 

Systems Interoperability Support Services; Chapter 4, Pipeline Measurement

b. DLM 4000.25-4, Defense Automatic Addressing System (DAAS) 

c. PM PRC, Process Review Committee, Documents and Resources Fill Rules

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: Update the General Services Administration (GSA)

logic in the Type of Fill Table used to categorize Planned vs. Unplanned Direct Vendor 

Deliveries (DVDs). Significant changes from the original version of this change issued as a PDC 

are highlighted in Green highlight. 
Attachement, ADC 1334

Page 2

b. Background:

(1) LMARS uses “Type of Fill Criteria” to determine the applicable reports in 

which each document number, completing a pipeline segment within the report month, is 

included. The usage and detailed procedures for the LMARS “Type of Fill Criteria” are 

available on the EBSO Website.

(2) Available LMARS report categories, based on the currently deployed Type of 

Fill table include: Immediate Fill, Back Ordered, Planned DVD, Unplanned DVD, and Other. 

Current rules in the Type of Fill table apply all of these categories to GSA shipments. GSA 

closed all of its warehouses and now fulfills all shipment requests using an “all_DVD” fulfilment 

paradigm. As result, GSA does not issue any Immediate Fill, Backordered, or Other shipments, 

and the only currently correct GSA types of fill are Planned DVD and Unplanned DVD. 

Because the type of fill table does not reflect “all DVD” paradigm, LMARS, and subsequently 

other down-stream reporting systems (e.g., the Supply Chain Metrics Group (SCMG) 

Dashboard), incorrectly report GSA shipment types. This results in underreporting of GSA 

DVD shipments, and reporting of GSA Immediate Fill, Backordered, and Other shipments that 

do not exist. 

(3) Additionally, all Backorder (BB) status codes for GSA Inventory Control 

Point (ICP) will be identified as Planned DVD. GSA’s use of BB status Code requires a contract 

to be in place. There may be instances when the acquisition advice code (AAC) can differ from

“H” in LMARS for BB status. In those instances, the category will always result in Planned 

DVD as long as the status is BB. 

c. Requested Change in Detail: The requested changes to the LMARS Type of Fill 

Table are detailed in the enclosure. 

(1) Enclosure – Displays the “Type of Fill Criteria” Table with the approved

changes from GSA. 

(a) The rows in “red” are to be added to the table. 

(b) The strikethroughs are to be deleted from the table. 

d. Revisions to DLM 4000.25 Manuals: Revise “LMARS Type of Fill Table,” as

shown in the Enclosure (DLM 4000.25, Volume 6, Chapter 4, paragraph C4.6.3.1.1).

e. Approved Transaction Flow: No changes to any transaction flow. 

f. Alternatives: None 

5. REASON FOR CHANGE: To correct the inappropriate categorization of GSA’s Planned 

and Unplanned DVDs.
Attachement, ADC 1334

Page 3

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Correctly identifies GSA Planned and Unplanned DVDs. Enables

correct calculation of the LMARS metrics, which provide input to downstream reporting systems 

such as the SCMG dashboard. This change will enable GSA clearly to identify performance 

metrics changes resulting from its decision to close its warehouses and move to an all DVD 

fulfilment paradigm. This change will enable DOD to access and use correct metrics to measure 

GSA system performance against goals. 

b. Disadvantages: None 

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None 

8. ADDITIONAL COMMENTS TO CONSIDER: None

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None 

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Implementation time 

should be 30 days from ADC approval date.

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None

12. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None 

c. Automated Information Systems (AIS): None 

d. LMARS/Defense Automatic Addressing System (DAAS): Update the “Type of Fill 

Criteria” as described in the Enclosure and update application coding in LMARS necessary to 

implement those changes. 

e. Non-DLM 4000.25 Series Publications: None.

13. PROPOSED DLMS CHANGE (PDC) 1334 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS None.

2. DLA Concur without comment As noted
Attachement, ADC 1334

Page 4

Component Response/Comment Disposition

3. ODASD(Logistics) Concur with comment:

“...clearly describe the negative impact 

[to GSA] for having Direct Vendor 

Delivery shipments categorized 

incorrectly, and the Advantages and 

Disadvantages sections should clearly 

describe the potential positive impact ... 

after the adjustment is made.”

Updated the text in the 

Attachment; see green 

highlighted sections 

4.b.(2) and 6.a.

4. US Air Force Concur without comment As noted

5. US Army Concur without comment As noted

6. USMC Concur without comment As noted

7. US Navy Concur without comment As noted

8. USSOCOM Concur without comment As noted

9. USTRANSCOM Abstain As noted

10. US Coast Guard None
Enclosure, ADC 1334

Page 1

Enclosure 

LMARS Type of Fill Criteria Table

ICP Cust last/ship 1st stat BB/BC/NF special aac 48 hour Category PIIN NIIN

Navy all no check no check not rcvd A4/A5 dep no check

no 

check p dvd

Navy all no check no check rcvd A4/A5 dep no check

no 

check b/o

All not Navy

not 

BV,BZ,AB,BB,BC,BA no check not rcvd no check no check

no 

check other

All Navy

not 

BV,BZ,AB,BB,BC,NF,BA no check not rcvd no check no check

no 

check other

not 

AF,CG,GSA not Navy no check no check BB,BC no check no check

no 

check b/o

not 

AF,CG,GSA Navy no check no check BB,BC,NF no check no check

no 

check b/o

AF,CG all not BV,BZ,AB no check BB,BC no check no check

no 

check b/o

GSA ALL no check no check BB/BC no check no check

no

check p dvd

GSA ALL BV/BZ no check no check no check H

no

check p dvd

GSA ALL BV/BZ no check no check no check not H

no

check up dvd

GSA ALL not BV, BZ, BB, BC no check no check no check no check

no 

check other

GSA AF CG not BV,BZ,AB no check BB,BC no check no check

no 

check b/o

GSA Navy no check no check BB,BC,NF no check no check

no 

check b/o

GSA

not 

Navy,AF,CG no check no check BB,BC no check no check

no 

check b/o

not AF,GSA all BA BA not rcvd no check no check

no 

check immed

AF all BA BA not rcvd no check not H

no 

check immed

AF all BA BA not rcvd no check H

no 

check other
Enclosure, ADC 1334

Page 2

ICP Cust last/ship 1st stat BB/BC/NF special aac 48 hour Category PIIN NIIN

GSA AF BA BA not rcvd no check not H

no 

check immed

GSA AF BA BA not rcvd no check H

no 

check other

GSA not AF BA BA not rcvd no check no check

no 

check immed

not AF,GSA all BA not BA not rcvd no check no check yes immed

AF all BA not BA not rcvd no check not H yes immed

AF all BA not BA not rcvd no check H yes other

GSA AF BA not BA not rcvd no check not H yes immed

GSA AF BA not BA not rcvd no check H yes other

GSA not AF BA not BA not rcvd no check no check yes immed

Navy all BA not BA not rcvd no check no check no A

not 

AF,GSA,Navy all BA not BA not rcvd no check no check no other

AF all BA not BA not rcvd no check not H no A

AF all BA not BA not rcvd no check H no other

GSA AF BA not BA not rcvd no check not H no other

GSA AF BA not BA not rcvd no check H no other

GSA not AF BA not BA not rcvd no check no check no other

AF all BV.AB BV,AB no check no check H

no 

check p dvd

AF all BV,AB BV,AB no check no check not H

no 

check other

AF all BV.AB not BV,AB no check no check H yes p dvd

AF all BV,AB not BV,AB no check no check not H yes other

AF all BV.AB not BV,AB no check no check no check no other

AF all BZ BZ no check no check H

no 

check up dvd

AF all BZ BZ no check no check not H

no 

check other

AF all BZ not BZ no check no check H yes up dvd

AF all BZ not BZ no check no check not H yes other

AF all BZ not BZ no check no check no check no other

GSA AF BV.AB BV,AB no check no check H

no 

check p dvd
Enclosure, ADC 1334

Page 3

ICP Cust last/ship 1st stat BB/BC/NF special aac 48 hour Category PIIN NIIN

GSA AF BV,AB BV,AB no check no check not H

no 

check other

GSA AF BV.AB not BV,AB no check no check H yes p dvd

GSA AF BV,AB not BV,AB no check no check not H yes other

GSA AF BV.AB not BV,AB no check no check no check no other

GSA AF BZ BZ no check no check H

no 

check up dvd

GSA AF BZ BZ no check no check not H

no 

check other

GSA AF BZ not BZ no check no check H yes up dvd

GSA AF BZ not BZ no check no check not H yes other

GSA AF BZ not BZ no check no check no check no other

CG all BV,BZ,AB BV,BZ,AB no check no check no check

no 

check up dvd

CG all BV,BZ,AB not BV,BZ,AB no check no check no check yes up dvd

CG all BV,BZ,AB not BV,BZ,AB no check no check no check no other

GSA CG BV,BZ,AB BV,BZ,AB no check no check no check

no 

check up dvd

GSA CG BV,BZ,AB not BV,BZ,AB no check no check no check yes up dvd

GSA CG BV,BZ,AB not BV,BZ,AB no check no check no check no other

Marines all BV,BZ,AB BV,BZ,AB not rcvd no check no check

no 

check up dvd

Marines all BV,BZ,AB

not 

BV,BZ,AB,BB,BC not rcvd no check no check yes up dvd

Marines all BV,BZ,AB

not 

BV,BZ,AB,BB,BC not rcvd no check no check no other

GSA Marines BV,BZ,AB BV,BZ,AB not rcvd no check no check

no 

check up dvd

GSA Marines BV,BZ,AB

not 

BV,BZ,AB,BB,BC not rcvd no check no check yes up dvd

GSA Marines BV,BZ,AB

not 

BV,BZ,AB,BB,BC not rcvd no check no check no other

Army all BV,AB BV,AB not rcvd no check no check

no 

check p dvd

Army all BV,AB not BV,AB,BB,BC not rcvd no check no check yes p dvd

Army all BV,AB not BV,AB,BB,BC not rcvd no check no check no up dvd
Enclosure, ADC 1334

Page 4

ICP Cust last/ship 1st stat BB/BC/NF special aac 48 hour Category PIIN NIIN

GSA Army BV,AB BV,AB not rcvd no check no check

no 

check p dvd

GSA Army BV,AB not BV,AB,BB,BC not rcvd no check no check yes p dvd

GSA Army BV,AB not BV,AB,BB,BC not rcvd no check no check no up dvd

Army all BZ not BB,BC not rcvd no check no check

no 

check up dvd

GSA Army BZ not BB,BC not rcvd no check no check

no 

check up dvd

Navy all BZ,AB BZ,AB not rcvd no check H

no 

check p dvd

Navy all BV not BB,BC,NF not rcvd no check H

no 

check D

Navy all BZ,BV,AB BV,BZ,AB not rcvd no check not H

no 

check up dvd

Navy all BZ,BV,AB

not 

BV,BZ,AB,BB,BC,NF not rcvd no check not H yes up dvd

Navy all BZ,BV,AB BV,BZ,AB not rcvd no check not H no other

GSA Navy BZ,AB BZ,AB not rcvd no check H

no 

check p dvd

GSA Navy BV not BB,BC not rcvd no check H

no 

check other

GSA Navy BZ,BV,AB BV,BZ,AB not rcvd no check not H

no 

check up dvd

GSA Navy BZ,BV,AB

not 

BV,BZ,AB,BB,BC not rcvd no check not H yes up dvd

GSA Navy BZ,BV,AB BV,BZ,AB not rcvd no check not H no other

GSA

not 

AR,AF,NA,MA BV,AB BV,AB not rcvd no check no check

no 

check p dvd

GSA

not 

AR,AF,NA,MA BZ BZ not rcvd no check no check

no 

check up dvd

GSA

not 

AR,AF,NA,MA BV,AB

not 

BV,BZ,AB,BB,BC not rcvd no check no check yes p dvd

GSA

not 

AR,AF,NA,MA BZ

not 

BV,BZ,AB,BB,BC not rcvd no check no check yes up dvd

GSA

not 

AR,AF,NA,MA BV,AB

not 

BV,BZ,AB,BB,BC not rcvd no check no check no other
Enclosure, ADC 1334

Page 5

ICP Cust last/ship 1st stat BB/BC/NF special aac 48 hour Category PIIN NIIN

GSA

not 

AR,AF,NA,MA BZ

not 

BV,BZ,AB,BB,BC not rcvd no check no check no other

Special 

Processes

Perishables p dvd

Semi 

perishables p dvd

Medical p dvd

M,R,O p dvd

IPV (tbd) p dvd

SMS all BZ,BV,AB not BB,BC not rcvd no check H or I

no 

check p dvd 9D on file

SMS all BZ,BV,AB not BB,BC not rcvd no check D,K,P,R,Z

no 

check up dvd rcvd on file

SMS all BZ,BV,AB not BB,BC not rcvd no check

not 

D,K,P,R,Z

no 

check other rcvd on file

SMS all BZ,BV,AB not BB,BC not rcvd no check no check

no 

check other

not 

rcvd

no 

check

SMS all BZ,BV,AB not BB,BC not rcvd no check no check

no 

check other

no 

check

not on 

file