DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

December 30, 2019

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1360, 

Remove References to Disposal Condition Codes in DLM 4000.25 and DLMS 

Transactions 511M, 511R, and 869F

The attached change to DLM 4000.25, Defense Logistics Management Standards, is 

approved for implementation.

Addressees may direct questions to Ms. Tonja Daniels-Carter, Enterprise Business 

Standards Office (EBSO), e-mail: Tonja.Daniels-Carter@dla.mil others must contact their 

designated Supply PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

 

DREXEL K. ROSS

Director

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1360

Page 1

ATTACHMENT TO ADC 1360

Remove References to Disposal Condition Codes in DLM 4000.25 

and DLMS Transactions 511M, 511R, and 869F

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), Tonja Daniels-Carter, email: Tonja.Daniels-Carter@dla.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: Disposition 

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID X Disposition X DLM Publications

GFP DOD BRAC

3. REFERENCES: DLM 4000.25, Defense Logistics Management Standards (DLMS), 

Volume 2 Supply Standards and Procedures, Chapter 7 Inventory Adjustments

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This approved change will remove the disposal 

condition code EJ and its usage in applicable DLMS transactions and X12 standard. 

b. Background: DLA Disposition Services used the disposition condition code in their 

legacy system “Daisy.” Daisy was sunset and the Distribution Standard System (DSS) 

implementation for Disposition Services followed the standard supply condition codes in DLM 

4000.25. 

c. Approved Change in Detail:

(1) This approved change deletes the disposal condition codes referenced in the 

DLM 4000.25, Volume 2 text and in Appendix 2.5 Federal Condition Codes. Disposition 
Attachment, ADC 1360

Page 2

Services has used supply condition codes in lieu of disposal condition codes since the “Daisy” 

system was decommissioned.

(2) This approved change also revises the DLMS 511M, 511R, and 869F to 

remove Data Element 1270 Qualifier EJ Disposal Condition Code. See Enclosure 2.

d. Revisions to DLM 4000.25 Manuals:

(1) Revise DLM 4000.25 Volume 2, Chapter 7 as shown in Enclosure 1.

(2) Revise DLM 4000.25, Volume 2, Appendix 2.5 Federal Condition Codes as 

shown in Enclosure 1.

e. Approved Transaction Flow: No change to existing transaction flows

f. Alternatives: None

5. REASON FOR CHANGE: Removing reference to usage of the obsolete disposal condition 

codes and reflecting consolidation into the supply condition code.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Streamlining the materiel condition codes to the single standard supply

condition code list

b. Disadvantages: None identified

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None 

8. ADDITIONAL COMMENTS TO CONSIDER: None 

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None 

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change will take 

effect upon approval as there are no system changes impacting DOD Components.

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None

12. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: Remove disposal condition codes from 

LOGDRMS. 

c. Automated Information Systems (AIS): None
Attachment, ADC 1360

Page 3

d. Defense Automatic Addressing System (DAAS): Update applicable DLMS 

transaction mapping to reflect the changes in this document as shown in enclosure 2. 

e. Non-DLM 4000.25 Series Publications:

(1) Department of Defense Manual (DoDM) 4160.21, Volume 1

(2) DoDM 4160.21, Volume 3

(3) DoDM 4160.21, Volume 4

(4) Components should review internal procedures and documentation to remove 

any references to disposal condition code.

13. PROPOSED DLMS CHANGE (PDC) 1360 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS Concur with comment As noted. 

2. DLA Concur without comment. As noted. 

3. US Air Force N/A As noted.

4. US Army N/A As noted.

5. USMC N/A As noted.

6. US Navy N/A As noted.

7. USTRANSCOM N/A As noted.
Enclosure 1, ADC 1360

Page 1

Enclosure 1

A. Revise DLM 4000.25, Volume 2, Chapter 7 Inventory Adjustments C7.8.4. as shown 

(changes are identified by bold, red italics or double strikethrough)

C7.8.4. DLA Disposition Services Field Offices will use the disposal condition codes

supply condition codes to accurately describe the physical condition of the materiel based on its 

inspection at time of receipt. DLA Disposition Services Field Offices will record both the

supply condition codes and the disposal condition codes, and will show both codes as 

management data for DLA Disposition Services program screening and review. Within the DLA 

Disposition Services Field Office process, Disposal Condition Code Supply Condition Code S is 

assigned for "property with no value except for its basic materiel content." Consequently, 

Disposal Condition Code Supply Condition Code S may be assigned by DLA Disposition 

Services Field Offices to materiel with or without NSN identification.

B. Revise DLM 4000.25-2, MILSTRAP, Appendix 2.5 Federal Condition Codes as shown 

(changes are identified by bold, red italics or double strikethrough)

DISPOSAL CONDITION CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Numeric 

EXPLANATION: Assigned by DLA Disposition Services Field Office to 

accurately describe the materiel physical condition based on 

inspection of materiel at time of receipt. DoD 4160.21-M is 

the authoritative source for the disposal condition code

portion of the Federal condition code. Refer to DoD 

4160.21-M for disposal condition code values.

LEGACY RECORD POSITION: 71

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270 Qualifier 

“EJ – Disposal Condition Code” 
Enclosure 2, ADC 1360

Page 1

Enclosure 2

DLMS Implementation Convention (IC) Change Tables

# Location Revision

DLMS 511M Requisition 

Reason

1. DLMS 

Introductory 

Notes: 

Add ADC 1360 to the DLMS Introductory Note:

- ADC 1360, Remove References to Disposal Condition Codes in 

DLA 4000.25 and DLMS Transactions 511M, 511R, and 869F

Identifies changes 

made to the IC.

2. 2/LQ01/140 Delete existing Qualifier EJ and the following DLMS notes: 

Submit Data Maintenance to X12 to remove Code EJ from DE 

1270 in the X12 standard

EJ Disposal Condition Code

DLMS notes: 1. Use in conjunction with Supply Condition Code to 

indicate the minimum acceptable disposal condition for all materiel 

requisitioned from Defense reutilization and marketing.

2. DLMS enhancement; see introductory DLMS note 3a

Disposal condition

code is replaced by 

standard supply 

condition codes list.

# Location Revision

DLMS 511R Requisition Modification

Reason

1. DLMS 

Introductory 

Notes: 

Add ADC 1360 to the DLMS Introductory Note:

- ADC 1360, Remove References to Disposal Condition Codes in 

DLA 4000.25 and DLMS Transactions 511M, 511R, and 869F

Identifies changes 

made to the IC.

2. 2/LQ01/140 Delete existing Qualifier EJ and the following DLMS notes: 

Submit Data Maintenance to X12 to remove Code EJ from DE 1270 

in the X12 standard

EJ Disposal Condition Code

DLMS notes: Use to indicate the minimum acceptable disposal 

condition for all materiel requisitioned from Defense Reutilization 

and Marketing Service.

Disposal condition 

code is replaced by

the standard supply 

condition codes list.
Enclosure 2, ADC 1360

Page 2

# Location Revision

DLMS 869F Requisition Follow-Up

Reason

1. DLMS 

Introductory 

Notes: 

Add ADC 1360 to the DLMS Introductory Note:

- ADC 1360, Remove References to Disposal Condition Codes in 

DLA 4000.25 and DLMS Transactions 511M, 511R, and 869F

Identifies changes 

made to the IC.

2. 2/LQ01/180 Delete existing Qualifier EJ and the following DLMS notes:

Submit Data Maintenance to X12 to remove Code EJ from DE 1270 

in the X12 standard

EJ Disposal Condition Code

DLMS notes: Use to indicate the minimum acceptable disposal 

condition for all materiel requisitioned from Defense Reutilization 

and Marketing Service.

Disposal condition 

code is replaced by 

the standard supply 

condition codes list.