ADC 1078, Attachment 

Page 1 

ADC 1078

Administrative Realignment of Security Assistance Procedures in DLM 

4000.25, Volume 2 and DLM 4000.25-1 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: DLA Logistics 

Management Standards Office, 703-767-5111 

2. FUNCTIONAL AREA: Supply/Security Assistance 

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System (DLMS), Volumes 1 and 2 

b. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP) 

c. Business Enterprise Architecture (BEA) 10.0 

d. Proposed DLMS Change 1043, DLMS Revisions for Department of Defense (DOD) 

Standard Line of Accounting (SLOA)/Accounting Classification, dated April 19, 2013 

e. Approved DLMS Change 428A, Support to Missile Defense Agency (MDA) as a 

Foreign Military Sales (FMS) Implementing Agency (IA) and Assignment of New Service and 

Agency (S/A) Code, dated June 9, 2011 

4. REQUESTED CHANGE(S): 

a. Brief Overview of Change: This change establishes a new chapter in DLM 4000.25 

DLMS Volume 2 that consolidates procedures, both DLMS enhanced and legacy, associated 

with Security Assistance into one location. This change administratively aligns the new DLMS 

chapter with its companion chapter in DLM 4000.25-1 MILSTRIP Chapter 6, and aligns data 

element names with the Business Enterprise Architecture (BEA). 

b. Background: 

(1) This is the first in a series of DLMS changes to update DLMS Volume 2 

requisitioning and issue procedures to align with the procedures in DLM 4000.25-1. Once all the 

DLM 4000.25-1 chapters are fully aligned into DLMS Volume 2, then DLM 4000.25-1 will be 

cancelled. At that time, DLM 4000.25 Volume 2 will serve as the single guidance for 

requisitioning and issue procedures, business rules, data standards, and transaction formats. 

(2) DLM 4000.25-1 Chapter 6 outlines procedures associated with Security 

Assistance using legacy MILSTRIP 80 record position formats. DLM 4000.25 Volume 2, 

Chapters 4 and 5 outline DLMS enhanced procedures for Requisitioning and Status Reporting, to 

include Security Assistance using DLMS formats (X12 Electronic Data Interchange and 

eXtensible Markup Language). 
 ADC 1078, Attachment 

Page 2 

(3) The BEA 10.0 (Reference 3.c), as updated for Standard Line of Accounting 

(SLOA) data content, formally documented required DOD data requirements and terminology 

for the following data elements: Security Cooperation Customer Code, Security Cooperation 

Implementing Agency, Security Cooperation Case Designator, and Security Cooperation Case 

Line Item Identifier. The applicable DLMS procedures are updated for consistency. Also refer 

to PDC 1043 (Reference 3.d). 

c. Describe Requested Change in Detail: Update DLM 4000.25 and DLM 4000.25-1 

so that requisitioning and issue procedures for security assistance are aligned between the two 

manuals. In conjunction with the alignment, revise terminology for BEA SLOA compliance. 

Note that SLOA compliance requires an additional data element, the Security Cooperation Case 

Line Item Identifier, not previously documented in MILSTRIP procedures. 

d. Revisions to DLM 4000.25 Manuals: 

(1) Add new Chapter 25 to DLM 4000.25 DLMS, Volume 2 to consolidate 

Security Assistance-related procedures into a single chapter. See Enclosure 1. 

(2) Update Chapter 4 of DLM 4000.25 Volume 2 to move Security Assistance 

procedures to new Chapter 25. See Enclosure 2. 

(3) Update Chapter 5 of DLM 4000.25 Volume 2 to move Security Assistance 

procedures to new Chapter 25. See Enclosure 3. 

(4) Update Appendix 7.22 of DLM 4000.25 Volume 2 to align with Appendix 

2.22 of DLM 4000.25-1. 

(5) Update Appendix 2 of DLM 4000.25 Volume 1 to add definition for FMS 

offer release option codes. See Enclosure 4. 

(6) Update Chapter 6 of DLM 4000.25-1 MILSTRIP to align with new Chapter 

25 of DLM 4000.25 Volume 2. See Enclosure 5. 

(7) Update Appendix 2.22 of DLM 4000.25-1 to identify DLMS equivalent 

location for cooperative logistics program category codes. See Enclosure 6. 

(8) Update Appendix 3.3 of DLM 4000.25-1 to modify Chapter 6 reference for 

the quantity field entry and instructions. See Enclosure 7. 

(9) Update Appendix 3.30 of DLM 4000.25-1 to modify Chapter 6 reference for 

the FMS notice number entry and instructions. See Enclosure 8. 

(10) Update Definitions of DLM 4000.25-1 to modify Chapter 6 reference for the 

definition associated with FMS offer release option codes. See Enclosure 9. 

(11) Update Table of Contents of DLM 4000.25 Volume 2 to add Chapter 25 

entitled “Security Assistance Program” and include major paragraph headings. 
 ADC 1078, Attachment 

Page 3 

(12) Update Table of Contents of DLM 4000.25-1 Chapter 6 to reflect revised 

paragraph numbering to eliminate paragraphs marked as RESERVED. 

e. Transaction Flow: There are no changes to transaction flows as a result of this 

DLMS change.

f. Alternatives: Continue maintaining two separate manuals requiring the reader to 

review both the DLM 4000.25-1 MILSTRIP manual for the core procedures, as well as DLM 

4000.25 Volume 2 Chapters 4 and 5 for the DLMS enhanced procedures. This is not a viable 

alternative, as it is prone to errors in interpretation, cumbersome to extract security assistance 

procedures from the current DLMS manual, and labor intensive to maintain two sets of manuals. 

5. REASON FOR CHANGE: Consolidate security assistance related procedures into a single 

location and align both the DLMS and MILSTRIP manuals so that eventually the MILSTRIP 

manual can be cancelled, with the DLMS manual serving as the single source for security 

assistance requisitioning and issue procedures. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Single source for documenting security assistance related requisitioning 

and issue procedures. 

b. Disadvantages: There are no disadvantages. 

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change does not 

require system changes. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: There is no cost/impact to systems. 

9. IMPACT: 

a. New and Changes to DLMS Data Elements: There are no new or changes to DLMS 

data elements required by this realignment. 

b. Automated Information Systems (AIS)/DLA Transaction Services: No impact. 

c. Non-DLA Logistics Management Standards Publications: Components should 

update their local procedures to ensure consistency with security assistance requisitioning and 

issue procedures documented in DLM 4000.25 and DLM 4000.25-1. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 1 

Enclosure 1 

A. Add new Chapter 25 to DLM 4000.25 Volume 2. 

C25. CHAPTER 25 

SECURITY ASSISTANCE PROGRAM 

C25.1 GENERAL 

 C25.1.1. Purpose. The provisions of Military Standard Requisitioning and Issue 

Procedures (MILSTRIP) apply to all phases of requisitioning and issue to support the Security 

Assistance Program (also known as the Security Cooperation Program); however, this chapter 

provides special procedures and instructions for preparing and processing foreign military sales 

(FMS) and Grant Aid requirements (see Appendix 7.19), which are exceptions to other areas of 

the manual. 

 C25.1.2. Transactions. This chapter addresses the procedures and applicable transactions 

relevant to Security Assistance. See the DLA Logistics Management Standards Office Website 

for available formats: www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp. The 

corresponding MILSTRIP legacy 80 record position transaction functionality is also provided for 

ease of interpretation by DLMS users and to support those working in a legacy environment. In 

addition to the listed MILSTRIP legacy transactions, the DLMS formats may incorporate 

functionality to support Component-unique transactions as noted in the implementation 

convention. 

 C25.1.2.1. The Requisition Transaction is identified by the DLMS 511R by 

beginning segment (1/BR02/020 Code A0). This transaction provides the functionality of 

MILSTRIP legacy document identifier codes (DIC) A01, A02, A04, A05, A0A, A0B, A0D, and 

A0E. 

 C25.1.2.2. The Passing Order Transaction is identified by the DLMS 511R by 

beginning segment (1/BR02/020 Code BM. This transaction provides the functionality of 

MILSTRIP legacy DIC A31, A32, A34, A35, A3A, A3B, A3D, and A3E. 

 C25.1.2.3. The Referral Order Transaction is identified by the DLMS 511R by 

beginning segment (1/BR02/020 Code BN. This transaction provides the functionality of 

MILSTRIP legacy DIC A41, A42, A44, A45, A4A, A4B, A4D, and A4E. 

 C25.1.2.4. The Requisition Modification Transaction is identified by the DLMS 

511M by beginning segment (1/BR02/020 Code AM. This transaction provides the functionality 

of MILSTRIP legacy DIC AM1, AM2, AM4, AM5, AMA, AMB, AMD, and AME. 

 C25.1.2.5. The Requisition Follow-Up Transaction is identified by the DLMS 869F 

by beginning segment (1/BSI08/020 Code IN. This transaction provides the functionality of 

MILSTRIP legacy DIC AT1, AT2, AT4, AT5, ATA, ATB, ATD, and ATE. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 2 

 C25.1.2.6. The Supply Status Transaction is identified by the DLMS 870S by three 

different beginning segment (1/BSR01/020) Transaction Type Codes. 

 C25.1.2.6.1. Transaction Type Code 4 – Response to Requisition. This 

transaction provides the functionality of MILSTRIP legacy DIC AE1, AE2, AE3, AE8, AE9, 

AEA, AEB, AED, and AEE. 

 C25.1.2.6.2. Transaction Type Code 5 – Notice of Response to Direct Vendor 

Delivery. This transaction provides the functionality of MILSTRIP legacy DIC AB1, AB2, 

AB3, and AB8. 

 C25.1.2.6.3. Transaction Type Code 6 – Notice of Response to Supply 

Assistance. This transaction provides the functionality of MILSTRIP legacy DIC AE1, AE2, 

AE3, AE8, AE9, AEA, AEB, AED, and AEE. 

 C25.1.2.7. The Shipment Status Transaction is identified by the DLMS 856S by 

beginning segment (1/BSN06/0200 Code AS. This transaction provides the functionality of 

MILSTRIP legacy DIC AS1, AS2, AS3, AS8, AU1, AU2, AU3, and AU8. 

 C25.1.2.8. The Notice of Availability Transaction is identified by the DLMS 856N 

by beginning segment (1/BSN06/0200 Code AD. This transaction provides the functionality of 

MILSTRIP legacy DIC AD1, AD2, AD3, AD4, and ADR. 

 C25.1.2.9. The Notice of Availability Reply Transaction is identified by the DLMS 

856N by beginning segment (1/BSR01/20 Code 8. This transaction provides the functionality of 

MILSTRIP Legacy DIC AD5. 

C25.2. REQUISITION FORMATS 

 C25.2.1. Requisitions for FMS and Grant Aid materiel vary from the construction of 

requisitions in support of U.S. Forces. Codes peculiar to FMS and Grant Aid requisitions are 

listed in the designated appendices and in the military assistance program address directory 

(MAPAD) found in DLM 4000.25 Volume 6, Chapter 3, together with their meanings and 

applications. Specific FMS and Grant Aid requisition entries are as follows: 

 C25.2.1.1. Grant Aid 

 C25.2.1.1.1. Requisitioner Field (first six positions of the document number). 

All Grant Aid requisitions will contain a unique six-position identification code consisting of a 

combination of codes that identifies the SC implementing agency and provides specific 

requisitioning and shipping instructions for the source of supply and shipping activities. This 

identification code is the first six positions of the document number. DLM 4000.25 Volume 6, 

Chapter 3, Military Assistance Program Address Directory (MAPAD); DoD 5105.38-M, 

Security Assistance Management Manual (SAMM); and DoD 7000.14-R, DoD Financial 

Management Regulation, in combination, provide the interpretation of these codes. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 3 

 C25.2.1.1.1.1. The first position will contain the FMS and Grant Aid 

service assignment code (Appendix 7.2) of the SC implementing agency responsible for 

administering the Grant Aid Program line. 

 C25.2.1.1.1.2. The second and third positions will contain the SC 

customer code (Appendix 7.18)1

. 

 C25.2.1.1.1.3. The fourth position will contain the mark-for code, also 

known as the in-country code, to indicate the recipient or place of discharge within the 

country/activity (see MAPAD), with the exception of DLMS 511R (MILSTRIP legacy DIC 

A05/AOE) Requisition with Exception Data containing special one-time shipping instructions 

entered in the Remarks block of the requisition. In this instance, a requisition may contain a zero 

in the fourth position of the requisitioner field. The special instruction shall include an address 

to receive documentation when documents are not to be forwarded to the ship-to address. The 

use of Requisitions with Exception Data will be limited to one-time situations where it is not 

practicable to designate the addresses by coded entries in the requisition and in the MAPAD. 

 C25.2.1.1.1.4. The fifth position will contain a numeric zero (0). 

 C25.2.1.1.1.5. The sixth position will contain the appropriate Grant Aid 

type of assistance/financing code (Appendix 7.19). 

 C25.2.1.1.2. Supplementary Address Field (six character field) 

 C25.2.1.1.2.1. The first position will contain Y to indicate that the data 

entered in the second through sixth positions are nonsignificant to the overall systems but are to 

be perpetuated in all subsequent documentation. 

 C25.2.1.1.2.2. The second through fifth positions will contain the record 

control number (RCN). This number is assigned by the appropriate Service activity and is 

constructed as follows: 

 C25.2.1.1.2.2.1. The first position of the RCN will contain the last 

digit of the program year in which the requisitioned item was approved and funded. 

 C25.2.1.1.2.2.2. The second through fifth positions of the RCN will 

contain the four-position program line item number (alpha/numeric) of the program. 

 C25.2.1.2. Foreign Military Sales 

 C25.2.1.2.1. Requisitioner Field (first six positions of the document number). 

All FMS requisitions will contain a unique six-position identification code consisting of a 

combination of codes that identifies the requisitioning country or international organization and 

provides specific requisitioning and shipping instructions for the source of supply and shipping 

activities. This identification code is the first six positions of the document number. DLM 

4000.25 Volume 6, Chapter 3, Military Assistance Program Address Directory (MAPAD); DoD 

 

1

 Refer to Approved Defense Logistics Management System (DLMS) Change (ADC) 448B 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 4 

5105.38-M, Security Assistance Management Manual (SAMM); and DoD 7000.14-R, DoD 

Financial Management Regulation, in combination, provide the interpretation of these codes. 

 C25.2.1.2.1.1. The first position will contain the FMS and Grant Aid 

Service assignment code (Appendix 7.2) of the SC implementing agency responsible for 

administering the FMS case. 

 C25.2.1.2.1.2. The second and third positions will contain the SC 

customer code (Appendix 7.18) 2. 

 C25.2.1.2.1.3. The fourth position will contain the mark-for code, also 

known as the in-country code . This code will be assigned and recognized in conjunction with 

the FMS offer release option code and the freight forwarder/country representative (FF/CR) 

code; see explanation in paragraph C25.2.1.2.3.. When a mark-for code is not applicable, a zero 

must be entered. 

 C25.2.1.2.1.4. The fifth position will contain the FMS delivery term code 

(see DTR 4500.9-R, “Defense Transportation Regulation” (DTR) or DLMS Dictionary Logistics 

Data Resources Management System (LOGDRMS) for code definition and applicable values) to 

convey the point of delivery condition negotiated under the case agreement, and must correspond 

to delivery terms specified in the applicable letter of offer and acceptance. 

 C25.2.1.2.1.5. The sixth position will contain the appropriate FMS type of 

assistance/financing code (Appendix 7.19). 

 C25.2.1.2.2. Supplementary Address Field (SUPADD) (six character field). 

Use of the legacy SUPADD will be retained until full DLMS implementation by all trading 

partners. DLMS transactions will carry redundant mapping of the discrete data element content 

concatenated to configure the SUPAAD. 

 C25.2.1.2.2.1. The first position will contain the security assistance 

program customer service designator (derived from Appendix 7.2). This is the customer 

country’s requisitioning Service, which is published in the DLMS Dictionary and MAPAD. 

 C25.2.1.2.2.2. The second position will contain the applicable FMS offer 

release option code (A, Y, or Z) or Code X to denote that the United States is responsible for 

transportation arrangements as determined by negotiations between the customer CR and the 

U.S. Service responsible for administering the FMS case, and as reflected in the case agreement. 

FMS offer release option codes are listed in DLMS Dictionary and DLM 4000.25, Volume 1, 

Appendix 2, Definitions with explanations of their application and recognition under FMS offer 

and release procedures. 

 C25.2.1.2.2.3. The third position will contain the FF/CR code to designate 

the recipient of shipments and documentation as published in the MAPAD. This entry or the use 

of code X or W will be applied and recognized in conjunction with the mark-for code entry as 

explained in Paragraph C25.2.1.2.3. 

 

2

 Ibid. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 5 

 C25.2.1.2.2.4. The fourth through sixth positions will contain the specific 

SC case designator consisting of a three-position alpha/numeric code. The first position must be 

alphabetic, and the second and third positions may be alphabetic or numeric. All 

correspondence (such as letters and messages) must include the appropriate case identifier 

composed of the two-digit SC customer code, one-digit SC implementing agency code, the threedigit case designator, and the three-digit SC case line item identifier as part of the identification 

data. 

 C25.2.1.2.3. Designation of Shipment Addresses for Foreign Military Sales. 

The means of expressing ship-to and/or mark-for addresses in requisitions are the entries shown 

in mark-for and FF/CR, respectively. The designation of such addresses will be consistent with 

delivery terms contained in the case agreement. Specific codes must not be utilized in 

requisitions until such time as the codes and corresponding addresses are published in the 

MAPAD. 

 C25.2.1.2.3.1. The Defense Automatic Addressing System (DAAS) will 

reject Requisitions, Referral Orders, Passing Orders, Requisition Follow-Ups, and Requisition 

Modifications containing Military Assistance Program Address Codes (MAPAC) that do not 

have valid ship-to and mail-to addresses in the MAPAD, to the submitting International Logistics 

Control Office (ILCO) using DLMS 870S (MILSTRIP legacy DIC AE9 Supply Status with 

Supply Status Code DP. 

 C25.2.1.2.3.2. The inventory control points (ICP) may reject requisitions 

received off-line (mail, message, courier, fax, telephone) which contain MAPACs that do not 

have valid ship-to and mail-to addresses in the MAPAD, to the submitting ILCO using DLMS 

870S (MILSTRIP Legacy DIC AE3) Supply Status with Supply Status Code CX. This includes 

requisitions with exception data directing materiel to various shipping points. 

 C25.2.1.2.3.3. When shipment is to be made to a FF/CR or to a point 

designated by a FF/CR in response to a notice of availability (NOA), a specific code other than 

an X or W will be entered in the third position of the supplementary address. In this instance, the 

ship-to address will be the address listed in the MAPAD for the FF/CR or the address provided 

in response to the NOA. The mark-for address will be the address listed in the MAPAD for the 

code in the mark-for field (fourth position of the requisition document number). For those 

countries that do not publish clear-text addresses for mark-for codes, there will be no mark-for 

address, but supply and shipping activities will perpetuate the mark-for code in all related 

documentation. When a mark-for code is not applicable, a zero will be entered. 

 C25.2.1.2.3.4. When shipment is to be made to an assembly point or 

staging area, an XW will be entered in the second and third positions of the supplementary 

address and a clear-text address will be conveyed in a requisition with exception data. See 

paragraph C25.2.1.2.3.2. The mark-for field, if required, will designate the mark-for address. 

 C25.2.1.2.3.5. When shipment is to be made to an address within the 

customer country, an XX will be entered in the second and third positions of the supplementary 

address and the in-country ship-to address will be the address listed in the MAPAD for the 

designated mark-for code. See paragraph C25.2.1.2.4.3. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 6 

 C25.2.1.2.3.6. The foregoing instructions apply to all customer countries 

except Canada. For Canada, shipment address codes are contained in the second and third 

positions of the supplementary address. 

 C25.2.1.2.4. FMS Offer Release Option Codes 

 C25.2.1.2.4.1. FMS offer release option codes are used in requisitions for 

shipments to be made or offered to FF/CRs. These codes specify whether shipments are to be 

made automatically or under one of two types of NOAs and will be consistent with the 

conditions of the FMS case agreements. FMS Offer release option codes are not applicable to 

requisitions for Canada since FFs are not utilized for Canada and both the second and third 

positions of the supplementary address are used to denote shipment addresses. 

 C25.2.1.2.4.2. FMS offer release option codes and their explanations are 

listed in DLMS Dictionary and further clarified in DLM 4000.25, Volume 1, Appendix 2, 

Definitions. 

 C25.2.1.2.4.3. If, consistent with the conditions of the FMS case 

agreements, transportation arrangements for shipments are to be accomplished by the U.S. 

Service, an X will be entered in second position of the supplementary address in lieu of an FMS 

offer release option code. When an X is authorized and entered in second position of the 

supplementary address, an X or W, denoting shipment to an address within the customer country 

or shipment to an assembly point or staging area, must be entered in the third position of the 

supplementary address. 

C25.3. REQUIRED AVAILABILITY DATES 

 C25.3.1. Requisitions for FMS and Grant Aid requirements for major weapons systems, 

end items, and concurrent spares will be prepared to reflect the amount of time remaining from 

dates of requisitions until required availability dates (RADs) become effective. In FMS cases, 

compute the RAD by adding the lead time stated on the letter of offer and acceptance (LOA) to 

the date of acceptance by the purchaser. For Grant Aid, compute the RAD by adding the ICP 

determined lead time to the date of the order. 

 C25.3.2. The requisition RAD is a three position value consisting of the character A in the 

first position followed by the number of months remaining from the date of the requisition to the 

computed RAD in the second and third positions. The RAD is identified in the DLMS 511R 

Requisition by the Date/Time segment (2/G6201/80 Code BD; in MILSTRIP legacy DIC A0_ 

transactions, it is identified in rp 62-64. The concatenated RAD value enables the source of 

supply, ILCO, and customer control of requisitions, provides for recognition of firm 

commitments to foreign governments, and helps ensure that materiel requirements are ready for 

delivery by the approved RAD. The actual date for calculation of the RAD will be the last day 

of the month depicted by the RAD entries in the requisition. Shipment of materiel will be made 

at the time of initial requisition processing to the extent that releasable assets are available, 

regardless of the number of lead time months shown in the RAD entry. Materiel not 

immediately available should be acquired and shipped by the last day of the month depicted by 

the RAD entries. However, depending on availability, materiel may be acquired and shipped 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 7 

after the RAD expires and cancellations are submitted. Appropriate status will be provided to 

the address(es) designated in the requisition. 

 C25.3.3. For Grant Aid, as soon as practicable, but not later than 120 days after receipt of 

an approved funded order, the Service/Agency (S/A) Departments will place a RAD on the 

requisitions for major items, and the associated support equipment and initial issue parts, as 

determined by the S/A. 

 C25.3.4. RAD time begins with the date of the requisition (i.e., the date contained in the 

requisition document number (See Appendix 7.14)) and does not have the effect of holding 

release of the materiel. 

 C25.3.5. Requisition originators will modify the RADs when contract forecast delivery 

dates indicate availability of items at a time other than designated by the previously established 

RADs. In inter-S/A actions, when requisitions or other documents bear a RAD with a shorter 

lead time than when the materiel will be available, the supplying S/A will promptly provide the 

requesting S/A with status reflecting the true availability date. This will be accomplished by use 

of DLMS 870S Supply Status (MILSTRIP legacy DIC AE_) with Supply Status Code BB, BV, 

or B3, as appropriate. The requesting S/A will adjust all records to reflect the new availability 

date information. When the supplying S/A is aware that the established RAD will not be met, 

that S/A’s source of supply will advise the appropriate ILCO that the RAD will not be met due to 

slippage and internal processing. The advice of RAD slippage will be furnished to the ILCO by 

letter, message, or DLMS 870S Supply Status (MILSTRIP legacy DIC AE_) with Supply Status 

Code B3. 

 C25.3.6. An extended required delivery date (RDD) in an FMS requisition will be 

expressed with the letter S in the first position, followed by the number of months from the date 

of the requisition before which delivery is required in the second and third positions. The 

extended RDD is identified in the DLMS 511R Requisition by the special requirements code 

(2/LQ01/140 Code AL); in MILSTRIP legacy DIC A0_ transactions it is identified in rp 62-64. 

 C25.3.6.1. The release date is defined as five days prior to the last day of the month 

indicated in the last two positions of the extended RDD. Releasable assets will be held until 50 

days prior to the last day of the indicated month. 

 C25.3.6.2. In the case of DLA support, the extended RDDs will cause intentional 

holding of support. For those orders, the support date is calculated externally by DLA 

Transaction Services upon receipt of the transaction and fed to DLA (RIC SMS). DLA 

Transaction Services sends RIC SMS the actual Standard Delivery Date, which in the case of 

extended RDDs will cause the order to go into BP status and be held until 50 days prior to the 

release date. 

C25.4. REQUISITION PREPARATION AND SUBMISSION 

 C25.4.1. Requisitions will be prepared and transmitted by Security Assistance countries 

and security assistance organizations (SAO) to the applicable ILCO in the appropriate 

MILSTRIP format as prescribed by the U.S. Service. The ILCO will transmit FMS and Grant 

Aid requisitions to the appropriate source of supply in the prescribed DoD MILSTRIP format. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 8 

 C25.4.2. Requisitions prepared by the U.S. Service for FMS and Grant Aid requirements 

shall be transmitted to the appropriate source of supply in the prescribed MILSTRIP format. 

 C25.4.3. ILCOs will enter a cooperative logistics program support category code (CLPSC) 

(Appendix 7.22) to applicable requisitions and passing orders, in order to convey 

programmed/non-programmed status of a requisition to an ICP/integrated materiel manager 

(IMM). The CLPSC is identified in the DLMS 511R Requisition by the cooperative logistics 

program support code (2/LQ01/140 Code 89) ; in MILSTRIP legacy DIC A0_ transactions it is 

identified in rp 72. Supply support provided under cooperative logistics supply support 

arrangement (CLSSA) agreements is intended to provide support to the requiring nation on the 

same basis that support is provided to U.S. Forces, within assigned priority (based upon force or 

activity designator (F/AD)) and with all other coding being equal. However, such support cannot 

be provided if it will impair the combat effectiveness of U.S. Forces. Consequently, CLSSA 

support is not to be provided on the same basis as for U.S. Forces until after the expiration of a 

lead time period necessary to augment U.S. Stocks to support the agreement. CLSSA 

requisitions received before the expiration of required lead time may be filled from existing 

supply source stocks only if stock levels do not drop below the established reorder point. If 

sufficient stock balances are not available to fill such requisitions without dropping below the 

reorder point, sources of supply will initiate procurement action to fill the CLSSA requirement. 

CLSSA requisitions received prior to expiration of the established lead times are considered to 

be “un-programmed” requirements. Un-programmed CLSSA requisitions and passing orders 

will contain CLPSC 2 (Appendix 7.22). CLSSA requisitions and passing orders received after 

expiration of the lead time required to augment stock levels will be processed in the same 

manner as U.S. demands. Such requisitions and passing orders are considered to be 

“programmed” requirements and will contain CLPSC 1. If the requisition does not identify a 

CLPSC code, the ICP/IMM will process it as an un-programmed requirement. 

 C25.4.4. Certain FMS and Grant Aid requisitions will be subject to a restriction in quantity 

when it is determined that the total requirement for an item will result in more than 25 shipment 

units. This constraint is employed to preclude the assignment of non-MILSTRIP transportation 

control numbers (TCN) that occur when the number of shipment units exceeds 25 and that cause 

a loss of identity to the shipment. The DoD Components must specify the items of equipment to 

which the quantity restriction applies. Generally, these items are equipment such as 

wheeled/tracked vehicles or other items when a unit of issue of one each constitutes a single 

shipment unit. 

 C25.4.5. SA requisitions (identified by Service/Agency Code B, D, I, K, P, or T in the 

document number) will be reviewed for appropriate PD assignment by the ILCO prior to release. 

Specific procedures to accomplish this may be deferred until implementation of the Defense 

Security Assistance Management System (DSAMS). SA will not be revalidated by DLA 

Transaction Services against the established edit table. However, any SA requisitions with PD 

01, 04, or 11 will be displayed as suspected abuse in the Unauthorized Priority Designator 

Report under the appropriate Service/Agency heading with no activity name. 

C25.5. STATUS IN GENERAL 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 9 

 C25.5.1. Sources of supply will provide status only to the ILCO or other monitoring 

activities identified by the distribution code. The DLMS 870S (MILSTRIP legacy DIC AE3) 

will be used to provide supply status, and the DLMS 856S (MILSTRIP legacy DIC AS3) will be 

used to provide shipment status in response to follow-ups. However, the DLMS 870S 

(MILSTRIP legacy DIC AE8)/DLMS 856S (MILSTRIP legacy DIC AS8) will be used for status 

initiated by the source of supply or as otherwise delegated. It is the responsibility of the ILCO or 

monitoring activity to furnish status to the appropriate country status recipient. 

 C25.5.2. Status from the ILCO/monitoring activity to the MAPAD country status recipient 

will be transmitted through DAAS. 

 C25.5.3. Status to FMS customers is sent to the MAPAD type address code (TAC) 4 

country status recipient. 

 C25.5.4. Status to Grant Aid customers is sent to the MAPAD TAC 3 purchaser/in-country 

SAO status recipient. 

 C25.5.5. The media and status (M&S) entry should be zero to preclude unnecessary status 

output. The transmission medium is determined by DAAS. 

C25.6. STATUS UPON REQUISITION INITIATION OR SUBMISSION 

 C25.6.1. General. Status is provided by the ILCO to the customer when the requisition 

enters the supply system. 

 C25.6.2. Service Initiated Requisitions. When FMS requisitions are prepared and 

introduced by a U.S. Military Service, a supply status document representing the U.S. prepared 

requisition will be transmitted by the introducing U.S. Military Service to the appropriate 

MAPAD status recipient. The supply status document may also be prepared for Continental 

United States (CONUS)-generated Grant Aid transactions and, when prepared, will be 

transmitted to the appropriate in-country SAO. 

 C25.6.2.1. For MILSTRIP legacy DIC AE_, the supply status will contain code A, B, 

D, or E in the third position of the DIC to reflect the type of stock number being requisitioned. 

 C25.6.2.2. The latest available unit price should be entered in the DLMS 870S in the 

Baseline Item Data segment (2/PO104/150); in MILSTRIP legacy DIC AE_ transactions, it is 

identified in rp 74-80; however, this is an optional entry depending on the capability of the 

involved Military Service. 

 C25.6.2.3. Status Code BU will be entered in the DLMS 870S in the status code 

2/LQ01/330 Code 81); in MILSTRIP legacy DIC AE_ transactions, it is identified in rp 65-66. 

 C25.6.2.4. The estimated shipping date (ESD) may be left blank. If provided, it is 

entered in the DLMS 870S in the Date/Time Reference segment (2/DTM01/240 Code 369; in 

MILSTRIP legacy DIC AE_ transactions, it is identified in rp 70-73. 

 C25.6.3. Customer Initiated Requisitions 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 10 

 C25.6.3.1. When country prepared FMS requisitions are forwarded to sources of 

supply by the ILCO, a DLMS 870S (MILSTRIP legacy DIC AE2) citing Status Code BW will 

be provided to the customer. 

 C25.6.3.2. When Grant Aid requisitions prepared by the in-country SAO are 

forwarded to sources of supply by the ILCO, a DLMS 870S (MILSTRIP legacy DIC AE1) citing 

Status Code BW will be provided to the customer/SAO. 

 C25.6.3.3. The latest available unit price may be entered in the DLMS 870S in the 

Baseline Item Data segment (2/PO104/150); in MILSTRIP legacy DIC AE_ transactions, it is 

identified in rp 74-80. 

 C25.6.3.4. The ESD may be left blank. If provided, it is entered in the DLMS 870S 

in the Date/Time Reference segment (2/DTM01/240 Code 369; in MILSTRIP legacy DIC AE_ 

transactions, it is identified in rp 70-73. 

C25.7. FOLLOW-UPS AND STATUS RESPONSES 

 C25.7.1. As authorized, follow-ups, modifiers, and cancellations for FMS and Grant Aid 

transactions may be submitted by the CR or in-country SAOs to the sources(s) designated by the 

individual U.S. Military Service administering the FMS case or Grant Aid program line. 

 C25.7.2. When follow-ups are submitted to the ILCO/monitoring activity, the latest status 

information will be furnished to the CR by the ILCO/monitoring activity. 

 C25.7.3. FMS requisition status will be provided in the DLMS 870S Supply Status 

(MILSTRIP Legacy DIC AE2) or the DLMS 856S Shipment Status (MILSTRIP legacy DIC 

AS2). 

 C25.7.4. Grant Aid requisition status will be provided in the DLMS 870S (MILSTRIP 

Legacy DIC AE1) or DLMS 856S (MILSTRIP legacy DIC AS1). 

 C25.7.5. When current status information is not available on requisitions that were 

submitted to the supply system, the ILCO/monitoring activity may transmit the follow-up to the 

appropriate source of supply or provide interim status to the customer pending completion of 

ILCO/monitoring activity follow-up action. In either case, a supply status document containing 

Supply Status Code BW or BM (as indicated by the U.S. Military Service) and a blank ESD field 

may be provided to the customer. When requisitions have not been introduced into the supply 

system, the ILCO/monitoring activity will provide a written reply to the customer originated 

follow-ups. 

C25.8. CANCELLATION AND REJECTION STATUS 

 C25.8.1. Cancellation and rejection status from the source of supply will be provided to 

the ILCO/monitoring activity using the DLMS 870S (MILSTRIP legacy DIC AE3) and the 

appropriate status code. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 11 

 C25.8.2. DLMS 870S (MILSTRIP Legacy DIC AE1/AE2) supply status transactions will 

not be produced by the source of supply on FMS and Grant Aid requisitions. 

C25.9. STATUS ON FOREIGN MILITARY SALES NOTICE OF AVAILABILITY 

 C25.9.1. When FMS requisitions are processed and a NOA is forwarded to the FF/CR, a 

DLMS 870S (MILSTRIP legacy DIC AE2) supply status transaction containing Status Code BL 

will be furnished to authorized status recipients at the same time the NOA is forwarded. 

 C25.9.2. The BL status advises that the item is available for shipment and was offered to 

the FF/CR on the date entered in the DLMS 870S in the Date/Time Reference segment 

(2/DTM01/240) Date/Time Qualifier 169 – Product Availability Date; in MILSTRIP legacy DIC 

AE2 transactions, it is identified in rp 70-73. 

C25.10. MODIFICATION OF FOREIGN MILITARY SALES OFFER RELEASE OPTION 

OR FREIGHT FORWARDER/COUNTRY REPRESENTATIVE 

 C25.10.1. Unusual circumstances may require a change in the country FMS offer release 

option code or FF/CR code for an FMS case or for individual requisitions within an FMS case. 

When this condition exists, either FMS customers or ILCO/monitoring activity may initiate a 

DLMS 511M (MILSTRIP legacy DIC AM_) Requisition Modification to change the coded data 

in FMS requisitions that have been released to the supply system. 

 C25.10.2. FMS requisition modification transactions will be initiated under standard 

MILSTRIP procedures. Entries in the requisition modifier transaction may differ from those in 

the original requisition only to reflect changes to one or any combination of the following:3

 C25.10.2.1. Media and status, Industry Code segment (2/LQ01/140 Code DF) 

(MILSTRIP legacy rp 7) 

 C25.10.2.2. FMS offer release option code, Industry Code segment (2/LQ01/140 

Code 95) (MILSTRIP legacy rp 46) 

 C25.10.2.3. Freight forwarder, Industry Code segment (2/LQ01/140 Code A6) 

(MILSTRIP legacy rp 47) 

 C25.10.2.4. Signal code, Industry Code segment (2/LQ01/140 Code DE) 

(MILSTRIP legacy rp 51) 

 C25.10.2.5. Fund code, Accounting Data segment (2/FA201/286 Code B5) – Fund 

Code (MILSTRIP legacy rp 52-53) 

 C25.10.2.6. Distribution code, Industry Code segment (2/LQ01/140 Code AK) 

(MILSTRIP legacy rp 54) 

 

3

 Revised requisition modifier procedures last reported as not implemented by the United States Marine Corps 

(USMC). Refer to AMCL 123C. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 12 

 C25.10.2.7. Project code, Industry Code segment (2/LQ01/140 Code 78) (MILSTRIP 

legacy rp 57-59) 

 C25.10.2.8. Priority designator, Industry Code segment (2/LQ01/140 Code 79) 

(MILSTRIP legacy rp 60-61) 

 C25.10.2.9. Required availability date, Date/Time segment (2/G6201/80 Code BD) 

(MILSTRIP legacy rp 62-64) 

 C25.10.2.10. Advice code, Industry Code segment (2/LQ01/140 Code 80) 

(MILSTRIP legacy rp 65-66) 

 C25.10.3. Modifiers that change the country FMS offer release option or FF/CR must be 

submitted to procurement for manual amendment of contracts. Customers are responsible for 

additional charges that may accrue. To limit manual processing and avoid additional contract 

charges, modifiers that change the country FMS offer release options or FF/CRs should be 

submitted only when the change is mandatory. When LOAs have not been amended to reflect 

the changes, FMS customers must coordinate with the Service ILCO/monitoring activity before 

requesting requisition modification. 

C25.11. RELEASE OF FOREIGN MILITARY SALES SHIPMENTS 

 C25.11.1. General. U.S. shipping activities use the NOA to notify the designated FF/CR 

addressee that materiel is ready for shipment. 

 C25.11.1.1. The procedures for releasing shipments of FMS materiel from storage 

activities are normally dependent upon the entry in the FMS offer release option field of 

requisitions or related transactions. The exceptions to use of the FMS offer release option code 

in the release of shipments are: 

 C25.11.1.1.1. When the shipment is unclassified and is to be accomplished by 

parcel post/small parcel delivery service, the shipment will be released automatically without an 

NOA and should be either insured, certified, or registered. Evidence of shipment must be 

provided for all FMS shipments regardless of shipment size, weight, or value. Classified 

shipments always require use of an NOA, as indicated below. 

 C25.11.1.1.2. When an export release is required from the Military Surface 

Deployment and Distribution Command (SDDC) under DTR 4500.9-R, Chapter 203 (Shipper, 

Transshipper, and Receiver Requirements and Procedures), the shipping activity will submit a 

request for export release to the SDDC Operations Center before shipment. An NOA will be 

furnished to the FF/CR and will indicate that an export release has been requested. The export 

release provided by the SDDC releasing authority will include shipping instructions as 

coordinated with the FF/CR. 

 C25.11.1.1.3. When the shipping activity determines a need for a high degree 

of protection or control, or FMS Offer Release Option Code Z is indicated, the shipment must 

not be made until a response from the NOA is received. Examples of a shipment requiring a 

high degree of protection or control include materiel that is dangerous/hazardous, or sensitive; 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 13 

these types of shipments may not require an export release. Note that FMS offer release option Z 

procedures must be followed if any unusual transportation factors apply. This includes oversize 

or overweight shipments, hazardous materiel shipments, classified shipments, sensitive 

shipments, and ammunition, arms and explosives shipments or any other factor that mandates 

coordinated release procedures (this does include Canada). 

 C25.11.1.1.4. From SDDC, an NOA will be furnished to the FF/CR and the 

shipment will be held pending receipt of release and shipping instructions from the FF/CR. 

NOAs for classified shipments will be forwarded to the CR identified in the MAPAD. 

 C25.11.1.2. For shipments not subject to the exceptions outlined in Paragraph 

C25.11.1.1., the entry in the FMS offer release option field will prescribe procedures to be 

followed in releasing shipments of FMS materiel from storage activities. For FMS offer release 

options Y and Z, notification to the designated FF/CR is required prior to release of the 

shipment. For FMS offer release option A or X, the shipment will be released automatically, 

without providing an NOA to the FF/CR. 

 C25.11.1.3. U.S. shipping activities use the NOA to notify the designated FF/CR 

addressee that materiel is ready for shipment. A manual NOA will be prepared for all FMS 

purchases except those customers specifically requesting mechanized NOAs such as the Federal 

Republic of Germany. Countries desiring to receive the mechanized NOA will submit a request 

to the Director, DLA Logistics Management Standards Office. All purchasers requesting the 

mechanized NOA will be identified in this paragraph. Procedures for NOA preparation are 

contained in Paragraphs C25.11.2. and C25.11.3. 

 C25.11.1.4. The manual or mechanized NOA document will be assigned a notice 

number. The FMS notice number will be the TCN assigned to the shipment and created in 

accordance with guidance in DTR 4500.9, Appendix L. 

 C25.11.2. Manual Notice of Availability 

 C25.11.2.1. DD Form 1348-5, Notice of Availability/Shipment, will serve as a cover 

document for individual copies of DD Form 1348-1A applicable to each line item in a shipment 

unit. Together, these documents comprise the original NOA. The data to be entered on DD 

Form 1348-5 (See Appendix 6.4) are those that describe the shipment unit, while the supporting 

copies of the DD Form 1348-1A provide individual item data. All blocks of the DD Form 1348-

5 from the top of the form to the portion captioned “TO BE COMPLETED BY ADDRESSEE” 

will be completed by initiating activities when the applicable shipment units are consolidated. In 

instances of single-line item shipment units, the following data are not mandatory entries on the 

DD Form 1348-5 if they are contained in the accompanying copies of the DD Form 1348-1A: 

type pack, pieces, weight, and cube. All data blocks are self-explanatory, except that the NOA 

date (the date the notice is transmitted) will be entered in the block titled “Notice of 

Availability/Shipment.” The “Notice Number” block contains the control number, which is the 

TCN assigned to the shipment. When an export release is required from SDDC, DD Form 1348-

5 will be annotated or stamped “EXPORT RELEASE REQUIRED” in the lower left corner. The 

shipping activity will also annotate or stamp brief notes applicable to materiel discussed in 

Paragraph C25.11.1.1.3. when appropriate. The manual NOA will be mailed to the notice 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 14 

recipient specified in the MAPAD, except that the NOAs covering classified shipments will be 

forwarded to the country representative. Distribution of DD Form 1348-5 is as follows: 

COPY NO. USAGE 

1 Retained by the shipping activity pending receipt of shipment release 

instructions. 

2, 3 Furnished to the appropriate FF/CR address (as designated in the MAPAD 

to receive the NOA) with copies of DD Form 1348-1A, for insertion of 

shipment release instructions on the third copy and return to the shipping 

activity. The second copy will be retained by the FF/CR. 

 C25.11.2.2. Replies to manual NOAs will be performed by two different methods, 

contingent on the need for an export release. When an export release is required, the FF/CR will 

furnish specifying consignment instructions, if any, and coordinate these or other shipment or 

delivery instructions with the SDDC releasing authority. When an export release is not required, 

the reply will be accomplished by insertion of shipment release instructions on the third copy, 

which will be returned to the shipping activity. Shipment release instructions will provide for 

shipment or delivery of materiel to a single destination by shipment unit. Shipping activities will 

not split shipment units identified by shipment unit numbers to accommodate shipments or 

deliveries to multiple points. Instructions to FF/CRs regarding replies to NOAs will specify the 

need for coordinated instructions when an export release is required and include provisions for 

the following minimum data in the replies to other NOAs: 

 C25.11.2.2.1. The complete name and address of the consignee except when 

materiel will be picked up by the FF/CR. 

 C25.11.2.2.2. The date materiel is to be shipped or the date the materiel will be 

picked up by the FFCR. 

 C25.11.2.2.3. The complete name and telephone number(s) of the individual(s) 

who will be available and authorized to receive materiel on behalf of the purchasing country, for 

the specific classified shipment covered by the NOA advising of the availability of a classified 

shipment. 

 C25.11.2.3. In instances where the shipment does not require an export release or the 

shipping activity determines that there is no requirement for a high degree of protection or 

control and the FMS offer release option Y is indicated for the materiel, the shipment will be 

released to the FF/CR on the 15th calendar day after the NOA date, unless alternate shipping 

instructions are received. When an export release is required, the shipment will be held pending 

receipt of release and shipping instructions from the SDDC releasing authority, and if such 

instructions are not received within 15 calendar days after the NOA date, follow-up only to 

SDDC in lieu of transmitting a duplicate NOA. In instances where the shipping activity has 

determined a need for a high degree of protection or control or FMS offer release option Z is 

indicated, the shipment must be held pending receipt of release and shipping instructions from 

the FF/CR. Should such instructions not be received within 15 calendar days after the NOA 

date, a duplicate of the NOA will be sent to the designated notice recipient, with the same 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 15 

shipment unit number assigned. This duplicate NOA will be annotated to indicate that the 

shipment delay is caused by the FF/CR failure to furnish release and shipping instructions. Two 

copies of DD Form 1348-5, Notice of Availability/Shipment, together with DD Form 1348-1A, 

constitute the delay NOA. The Service focal point will be advised of the problem for Army and 

Air Force sponsored shipments; the Navy freight forwarder assistance office will be advised for 

Navy and Marine Corps sponsored shipments. 

 C25.11.3. Mechanized Notice of Availability. Except for classified shipments or 

unclassified shipments to be accomplished by parcel post/small parcel delivery service, the 

mechanized FMS NOA is provided to customers having a need to receive mechanized data for 

FMS shipments when FMS offer release option Y or Z is indicated in requisitions or when an 

export release is required. The mechanized NOA consists of the following documents: 

 C25.11.3.1. The initial DLMS 856N (MILSTRIP legacy DIC AD1 and ADR) 

contains both shipment unit information and line item information as contained in the DD Form 

1348-1A. When an export release is not required, indicate in the DLMS 856N beginning 

segment (1/BSN07/020 Code ENR); for MILSTRIP legacy transactions, use DIC AD1. When 

an export release is required, indicate in the DLMS 856N beginning segment (1/BSN07/020 

Code ERR); for MILSTRIP legacy transactions, use DIC ADR. When export release 

instructions have not been received within 15 days of the NOA date, a follow-up will be made to 

the SDDC releasing authority. If the FMS offer release option Y applies, do not prepare or 

transmit to the FF/CR a DLMS 856N Delay NOA (MILSTRIP legacy DIC AD3). When FMS 

offer release option Z applies and release instructions have not been received within 15 calendar 

days of the initial NOA date, prepare and transmit a DLMS 856N Delay NOA citing beginning 

segment (1/BSN07/020 Code D50); for MILSTRIP Legacy transactions, a DIC AD3 will 

accompany the delay NOA detail documents. 

 C25.11.3.2. The DLMS 856N FMS NOA contains line item information as contained 

in the issue/release document (e.g., the MRO or DD Form 1348-1A). For MILSTRIP legacy 

transactions, the initial detail document contains a DIC AD2. When FMS offer release option Z 

applies and release instructions have not been received within 15 calendar days of the NOA date, 

a DLMS 856N Delay NOA will document all the line items using the hierarchical level loop 

(2/HL03/010 Code I); for MILSTRIP legacy transactions, a DIC AD4 will be prepared for each 

initial detail document that accompanied the initial key document. 

 C25.11.3.3. The DLMS 870N Notice of Availability Reply (MILSTRIP Legacy 

(DIC AD5) will always be used when replying to a mechanized NOA other than those requiring 

export release. When replying to a DLMS 856N (MILSTRIP legacy DIC ADR), the specifying 

consignment instructions and/or other shipment or delivery instructions will be provided to the 

SDDC releasing authority to facilitate provision of a coordinated (export) release to the shipping 

activity. In replying to mechanized NOAs other than those requiring export release, the 

following rules apply: 

 C25.11.3.3.1. When shipment release is to be made to the addresses identified 

by coded entries in the MAPAD, the NOA Reply will contain a Shipment Release Code R in the 

industry code segment (2/LQ01/145 Code 96). For MILSTRIP legacy DIC AD5, the Shipment 

Release Code R is conveyed in rp 60. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 16 

 C25.11.3.3.2. When shipment release instructions are being mailed under 

separate cover, the NOA Reply will contain a Shipment Release Code E in the industry code 

segment (2/LQ01/145 Code 96). For MILSTRIP Legacy DIC AD5, the Shipment Release Code 

E is conveyed in rp 60. The shipment release instructions may be communicated by letter, 

country designated forms, or other appropriate communications; however, such instructions must 

reach the shipping activity within 15 days for transactions coded with FMS offer release option 

Y. Otherwise, the shipment will be released automatically to the appropriate address contained 

in the MAPAD. The S/A implementation of these procedures will provide for such replies to be 

transmitted to the activity designated by the Routing Identifier Code (RIC) contained in the 

DLMS 856N Name segment (2/N101/220 Code CI). For MILSTRIP legacy NOA documents, 

the RIC is in rp 4-6. 

 C25.11.3.3.3. When a country replies to an NOA and rejects the shipment 

because the shipment unit contains materiel that will constitute a duplicate shipment, the 

shipping activity will withdraw the rejected materiel from the shipment and prepare a new 

DLMS 856N NOA (MILSTRIP legacy DIC AD1 and AD2 or ADR and AD2). 

 C25.11.3.3.4. Shipments from Procurement. RESERVED. 

 C25.11.3.3.5. Storage or staging charges may accrue when a NOA response (or 

failure to respond) requires the items to be held for an extended period of time. Any storage 

costs are charged to the FMS case. 

C25.12. CONSOLIDATION AND MARKING OF FOREIGN MILITARY SALES AND 

GRANT AID SHIPMENTS 

 C25.12.1. Consolidation Requirements. The shipment planning process should recognize 

and assure compatibility of codes in requisitions and related documents when configuring 

shipment units. 

 C25.12.1.1. Exception to Consolidation. Requisitions beginning with an N (Not 

Mission Capable Supply (NMCS)) or E (Anticipated Not Mission Capable Supply (ANMCS)) in 

the Special Requirements Code or containing the value 777 (N or E in MILSTRIP Legacy rp 62, 

or 777 in rp 62-64), will not be held for consolidation, but the NOA requirements remain in 

effect. 

 C25.12.1.2. FMS Assembly Shipment Consolidation Eligibility. FMS assembly 

shipments may be consolidated into containers or shipment units if under the same SC 

implementing agency, SC customer code, mark-for code, FMS delivery term code, Security 

Assistance program customer service designator (in-country service code), FMS offer release 

option code, FMS FF/CR code, FMS case and case line number, project code (if applicable), 

priority designator (PD), and distribution code. 

 C25.12.1.3. FMS Non-Assembly Shipment Consolidation Eligibility. The criteria 

for FMS non-assembly shipments are the same as for FMS assembly shipments with the 

following exceptions: non-assembly shipments may be consolidated regardless of case line 

number (CLN) and the distribution code is not considered. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 17 

 C25.12.1.4. Grant Aid assembly and non-assembly shipments may be consolidated 

into containers or shipment units if under the same SC implementing agency, SC customer code, 

mark-for code, Grant Aid type of assistance/financing code, project code (if applicable), and PD. 

 C25.12.1.5. Consolidation will also be limited by the following conditions: 

 C25.12.1.5.1. Physical characteristics of items should be compatible with other 

items in the same shipment unit. 

 C25.12.1.5.2. Explosives or other dangerous articles must not be consolidated 

with other items. 

 C25.12.1.5.3. Aircraft, missiles, engines, and large (excess dimension) spares 

or assemblies for any item of equipment subject to special handling or construction, or requiring 

movement as a single shipment unit must not be consolidated with other line items. 

 C25.12.1.5.4. Radioactive or magnetic materiel must not be consolidated 

together or with other materiel. 

 C25.12.1.5.5. When shelf-life items are included in a consolidated shipment, 

the exterior of the consolidated shipping container must be marked under the multipack 

requirements of MIL-STD-129, "Military Standard Marking for Shipment and Storage.” 

 C25.12.2. Address Marking. The manner of designating ship-to and/or mark-for addresses 

in requisitions is described in paragraph C25.2.1.2.3. After determining the specific coded 

entries and their use as a ship-to and/or mark-for address in a given requisition, the 

corresponding clear-text address for container markings must be obtained from the MAPAD. 

 C25.12.3. Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 

1348-2) Continuation Page. All references in this chapter to DD Form 1348-1A and DD Form 

1348-2 and its distribution will by direct association also apply to its continuation page as 

described in MILSTRIP Chapter 5. The continuation page contains encoded information for the 

automated processing of multiple serialized items in a shipment. 

C25.13. DOCUMENT DISTRIBUTION 

 C25.13.1. Military Assistance Program Grant Aid Documents 

 C25.13.1.1. DD Form 1348-1A. Documentation to accompany shipments will be 

two copies of DD Form 1348-1A, Issue Release/Receipt Document. See Figure C25.F1. 

 C25.13.1.2. DD Form 250. On direct deliveries from vendors, a copy of DD Form 

250, Material Inspection and Receiving Report, procurement shipping and receiving document, 

will be forwarded to the SAO of the country. 

 C25.13.2. Foreign Military Sales Documents. DD Form 1348-1A. Documentation to 

accompany shipments will be two copies of the IRRD. See Figure C25.F1. For shipments 

requiring an NOA, three copies of DD Form 1348-1A will accompany the NOA. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 1 

Page 18 

Figure C25.F1. Distribution of DD Form 1348-1A 

DOCUMENT NO. OF COPIES DISTRIBUTION 

DD Form 1348-1A Three Two copies must accompany all shipments. A 

minimum of one copy must be on the outside if not in 

conflict with other applicable directives. 

The original must be retained by the shipper unless an 

automated capability is available to prove a shipment 

has been made. 

When DD Form 1348-1A contains bar coding, one of 

the two copies to accompany all shipments will be the 

original copy. 

DD Form 1348-1A One Forwarded via priority mail to the activity designated in 

the MAPAD to receive the document (Type Address 

Codes 5 and 6; if blank, see Type Address Codes 1 and 

2, respectively). 

C25.14. SPECIAL GRANT AID PROCEDURES 

 C25.14.1. When issues of excess materiel are made in support of reimbursable Grant Aid 

requisitions, the following actions must be initiated: 

 C25.14.1.1. Change signal code to D. 

 C25.14.1.2. Furnish BN supply status to designated address(es). 

 C25.14.2. When issues of DoD Defense Working Capital Fund (DWCF) stocks are made 

in support of reimbursable Grant Aid requisitions, type of assistance/financing code C is 

currently being used. DWCF activities are billing for those after the fact. 

C25.15. CANCELLATION OF REQUISITIONS 

 C25.15.1. The rules governing cancellation of requisitions (see DLM 4000.25 Volume 2, 

Chapter 4, Paragraphs C4.4., C4.7.24, and C4.7.25) apply to FMS and Grant Aid except for 

special procedures herein. 

 C25.15.2. When individual line items with a Grant Aid program RCN are to be canceled, 

or FMS cases/programs are to be canceled, the canceling Agency/activity will submit single-line 

cancellation requests under the appropriate Service policy. 

 C25.15.3. FMS/Grant Aid single-line cancellation requests will be processed under DLM 

4000.25 Volume 2, Chapter 4, Paragraph C4.7.24., except that: 

 C25.15.3.1. No tracer action will be initiated for FMS shipments to foreign 

purchasers that move in commercial transportation channels to commercial freight forwarders; 

they are therefore not available for cancellation after turnover to the commercial transportation 

carrier, post office, or freight forwarder. For shipments that have already shipped, storage 
DLM 4000.25, Volume 2, Month XX, 20XX 

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activities will furnish supply sources with a DLMS 856S shipment status (MILSTRIP Legacy 

DIC AU_). 

 C25.15.3.2. Sources of supply must advise the ILCO of contractual agreements that 

will result in cost conditions if cancellations, diversions, or holding are accomplished. The 

ILCO decides whether the cancellation, diversion, or hold actions will be suspended or 

continued. Decisions to continue cancellations or diversions must be provided to the source of 

supply by narrative message containing the notation: “Decision for cancellation or diversion by 

ILCO.” 

 C25.15.4. FMS/Grant Aid mass cancellation requests will be processed under DLM 

4000.25 Volume 2, Chapter 4, Paragraph C4.7.25, except that Security Assistance Program mass 

cancellation requests will be submitted with the required codes for identification of one of the 

following, for which cancellation of all requisitions is requested: 

 C25.15.4.1. SC implementing agency code and SC customer code 

 C25.15.4.2. SC implementing agency code and SC customer code and project code 

 C25.15.4.3. Federal supply classification (FSC) or federal supply group (FSG) when 

associated with a SC implementing agency code and SC customer code 

 C25.15.5. Transportation (such as the terminal costs associated with stopping, holding, and 

returning materiel to depots or storage) and procurement termination costs incident to actual 

diversion/cancellation of FMS requisitions will be charged under DoD 7000.14-R, “DoD 

Financial Management Regulation.” 

 C25.15.6. Grant Aid shipments that meet the criteria for shipment diversion under mass 

cancellation conditions will be diverted to the pre-designated storage sites of the canceling 

Service by the Defense Transportation Service (DTS). Storage sites in receipt of Grant Aid 

cancellation shipment(s) will report the receipt(s) to the applicable Service ICP/ILCO and the 

materiel will be accounted for as suspended materiel pending receipt of disposition instructions. 

Service ILCOs will provide disposition instructions under the provisions of DoD 5105.38-M, 

“Security Assistance Management Manual” (Part II). 

 C25.15.7. Navy-sponsored FMS shipments from vendor sources will be diverted to predesignated Navy storage sites by the DTS. FMS shipments sponsored by the other Services and 

Navy sponsored shipments from DoD/General Services Administration (GSA) storage activities 

will be diverted under DLM 4000.25 Volume 2, Paragraph C4.7.25.10. 

C25.16. REPAIR AND REPAIR/REPLACE PROGRAM 

 C25.16.1. General. Purchasing countries can establish FMS cases to get items repaired, 

most commonly at the depot level. Purchasing country repair requirements are integrated with 

the repair programs of the military services and are accomplished by organic military repair 

facilities (i.e., Army maintenance depots, Air Force logistics centers, Naval aviation depots, 

Naval shipyards) or by civilian contractors. There are two concepts used in obtaining repairs 

under the FMS repairable program: 
DLM 4000.25, Volume 2, Month XX, 20XX 

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 ADC 1078, Enclosure 1 

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 C25.16.1.1 Repair and Return. The FMS customer must request approval for repair 

through the ILCO from the item/repair manager before shipping materiel to the U.S. for repair. 

After receiving approval and shipping instructions from the item manager, the purchaser ships 

the materiel to the designated repair facility where it is entered into the repair queue. After 

repairs are completed, the item is shipped back to the FMS customer. In the repair and return 

program, the cost to the country is the actual cost of the repair in accordance with DoD 7000.14-

R, Financial Management Regulation (FMR), Volume 15, Chapter 7. 

 C25.16.1.2 Repair and Replace. Under the repair and replace program, the 

unserviceable item is returned to the repair activity and, if it can be economically repaired or 

overhauled, a replacement item is issued from the U.S. Military Service’s stocks. The country’s 

unserviceable item is repaired or overhauled and returned to the U.S. military service’s stocks. 

Under this program, countries are charged the estimated average cost of repairs (also referred to 

as net cost or exchange price). 

 C25.16.2. Repair Service Value. The repair service value is the cost to repair or replace an 

FMS-origin item returned by an FMS customer. The estimated or actual repair unit cost, as 

appropriate for the type of repair program, will be identified for use in specific business 

processes including status, shipment, and preparation of the subsequent billing statement by 

Defense Finance and Accounting Services (DFAS). If actual cost varies among multiple items in 

a shipment, off-line manual processing may be used to communicate the applicable values. 

 C25.16.2.1. Supply Status. When supply status (DLMS 870S/DIC AE_) is provided 

in association with a repair or repair/replace program, the repair service unit cost will be 

provided in place of the unit cost for the NSN (MILSTRIP legacy rp 74-80). 

 C25.16.2.2. Materiel Release Order (MRO). When the repaired or replacement item 

is located in a DoD storage activity, the activity directing shipment must include the repair 

service unit cost on the release order (DLMS 940R/MILSTRIP legacy DIC A5_) so that it can be 

perpetuated to the shipment documentation. The Air Logistics Complex has comparable ability 

via direct interface with a shipping Distribution Depot; for non-Air Logistics Complex locations, 

offline communications will be required to convey the repair cost information to the depot. 

 C25.16.2.3. Shipment Document. The repair facility and/or the storage activity will 

include the estimated or actual repair service unit cost on the shipping document. This is 

required for U.S. Customs export purposes. For DoD storage activities, the repair service value 

will be perpetuated from the MRO and will be properly identified on the DD 1348-1A/2 (see 

Appendices 6.1, 6.35, and 8.48). 

C25.17. RETURN OF DISCREPANT FOREIGN MILITARY SALES MATERIEL 

 C25.17.1. Discrepancies in FMS shipments are reported on a Supply Discrepancy Report 

(SDR) (via SF 364, Report of Discrepancy, or equivalent under DLMS), by the receiving FMS 

customer through the applicable ILCO. The required data entries and procedures for processing 

SDRs are provided in DLM 4000.25, DLMS Manual Volume 2, Chapter 17. 

 C25.17.2. When it is determined that materiel reported on an SDR is to be returned to U.S. 

supply systems stocks, the U.S. source of supply will provide the SDR reply to the applicable 
DLM 4000.25, Volume 2, Month XX, 20XX 

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ILCO for distribution to the FMS customer. The source of supply or the applicable ILCO will 

prepare DD Form 1348-1A to be used to return the materiel. The prepared form will contain 

entries shown in Appendix 8.50. All DLA shipments resulting in an SDR due to a wrong item 

received will be returned to a CONUS DLA depot as part of the SDR process. 

 C25.17.3. The DTS will be used to return discrepant FMS materiel when appropriate. This 

can be accomplished in two ways: 

 C25.17.3.1. If a transshipment point has not been specified and the SAO has the 

capability/capacity to perform this function, the SAO will arrange for movement through the 

DTS. 

 C25.17.3.2. If a transshipment point has been designated, the transshipment point 

will arrange for movement through the DTS. 

 C25.17.3.3. The transshipment point should be a U.S. Activity located in the FMS 

country that submitted the SDR and/or be reasonably accessible to the FMS country. 

 C25.17.3.4. At a minimum, the transshipment point will provide legible copies of the 

signed DD Form 1348-1A (evidencing receipt) to the U.S. source of supply, the appropriate CR 

listed in the MAPAD, and, if requested, to the consignor. The latter two copies may be 

reproductions of the copy furnished to the source of supply. 

 C25.17.3.5. Coordination between the U.S. source of supply and the ILCO is 

required prior to initial designation as a transshipment point of an S/A other than that of the 

source of supply. 

 C25.17.3.6. When the DTS is not used for return of discrepant FMS materiel, the 

holding FMS country will arrange for movement through the FF/CR to the activity designated in 

Block 3 of DD Form 1348-1A. CONUS inland shipments will be effected by the use of a collect 

commercial bill of lading (CCBL). Reimbursement of transportation charges between the 

holding FMS country and the FF/CR will be requested by the CR to the U.S. supply source 

identified in the DD Form 1348-1A. 

 C25.17.3.7. Regardless of the method of transporting return-eligible discrepant FMS 

materiel, all shipments pursuant to these procedures must be completed within 180 days of the 

date of document preparation entered in Block 5 of the DD Form 1348-1A. 

C25.18. FMS TRANSPORTATION. FMS transportation guidance may be found in the 

Security Assistance Management Manual (SAMM), DoD 5105.38M and the DTR 4500.9-R, Part 

II. 

 C25.18.1. FMS detention and demurrage charges are located in the Security SAMM, 

Chapter 7. 

 C25.18.2. FMS document retention requirements are defined in the DTR 4500.9-R, 

Appendix E, Paragraph Q. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 2 

Page 1 

Enclosure 2 

A. Update Chapter 4 to DLM 4000.25, Volume 2 by removing Security Assistance Program 

related information and moving it to the new Chapter 25. Removed text is identified by red 

double strikethroughs. Removed paragraphs have been marked as RESERVED to avoid 

renumbering of the remaining paragraphs in the chapter. 

C4. CHAPTER 4 

REQUISITIONING 

C4.1. GENERAL. This chapter prescribes procedures for the preparation and submission of 

requisitions with specific requisitioning requirements involving Government Furnished Materiel 

(GFM), Security Assistance (SA), Not Mission Capable Supply (NMCS), Anticipated NMCS 

(ANMCS), Pre-Positioned War Reserve Materiel Stock (PWRMS), conventional ammunition, 

subsistence, and GSA non-mailable items. This chapter also provides procedures for requisition 

cancellations, modifications, and inquiries. In addition, this chapter prescribes the source of 

supply and storage activity processing procedures of the aforementioned transactions including 

the preparation and processing of the materiel release, materiel release advice, and DAAS edits 

associated with requisition processing. 

C4.2. PREPARATION OF REQUISITIONS. Requisitioning organizations must use the DLMS 

511R, Requisition, to submit requisitions for all materiel requirements. 

 C4.2.1. Document Number. The document number uniquely identifies each requisition 

within the supply system as follows: 

 C4.2.1.1. Identification Code. This consists of the first six positions of the document 

number and is a six-position constructed code for identification purposes. Use the applicable 

DoD activity address code (DoDAAC) (AAC for Federal Civil Agencies) or International 

Logistics Control Office (ILCO) assigned identification code for SA requisitioners not assigned a 

DoDAAC. For Grant Aid (GA), the SC implementing agencycode identifies the U.S. Service or 

Agency responsible for administering the program line in the first position, the country or 

international organization code in the second and third positions, the customer-withincountry/activity code in the fourth position, a zero in the fifth position, and the type of assistance 

and financing code in the sixth position. For Foreign Military Sales (FMS), the Service 

assignment code identifies the SC implementing agencyresponsible for administering the case in 

the first position, the country or international organization code in the second and third positions, 

the customer-within-country/activity code in the fourth position, the delivery term code (see 

DTR 4500.9-R or DLMS dictionary (Logistics Data Resources Management System 

(LOGDRMS) for code definition and applicable values) in the fifth position, and the type of 

assistance and financing code in the sixth position. (NOTE: Shipments to Canada identify the 

customer-within-country code/activity as a two-position code in the fourth and fifth positions.) 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 2 

Page 2 

[Intervening text not shown] 

 C4.2.2. Priority Designators and Required Delivery Dates 

[Intervening text not shown] 

 C4.2.2.5. Validation of F/AD Activities. By direction of the Office of the Secretary 

of Defense, the DLA Transaction Services shall validate F/AD I usage through the requisitioning 

process. DLA Transaction Services shall maintain an edit table consisting of authorized F/AD I 

activities. To preserve accuracy and timely update, the Joint Chiefs of Staff (JCS) shall forward 

to DLA Transaction Services and GSA all Office of Secretary of Defense (OSD) approved 

assignments of F/AD I immediately upon approval. Telephonic or electronic communication, to 

include online update, with DLA Transaction Services and GSA is authorized for time-sensitive 

updates; however, formal documentation shall be forwarded to DLA Transaction Services and 

GSA to support inclusion of all F/AD I authorized activities. In order to maintain unclassified 

communication, the JCS contact points are advised to identify authorized activities by DoDAAC 

only (no clear-text activity names) and make no reference to the associated F/AD. F/AD I 

requisitions (DLMS 511R or DLMS 511M, Modification, Transaction Type Codes A0, BM, BN, 

AM) that do not identify an authorized activity in the document number, ship-to, bill-to, or markfor fields shall be identified for investigation without interruption of normal requisition 

processing. In addition, DLA Transaction Services shall assess the validity of transactions that 

bypass the F/AD I validation process as a result of alternative requisition submission, e.g., 

Defense Supply Expert System (DESEX) input, using the requisition image transaction. 

Suspected abuse shall be output to the Unauthorized Priority Designator Assignment Report. 

[Intervening text not shown] 

 C4.2.2.5.2. RESERVED. Security Assistance Requisitions. SA requisitions 

(identified by Service/Agency Code B, D, K, P, or T in the document number or supplementary 

address field) shall be reviewed for appropriate PD assignment by the ILCO prior to release. 

Specific procedures to accomplish this may be deferred until implementation of the Defense 

Security Assistance Management System (DSAMS). SA requisitions shall not be revalidated by 

DLA Transaction Services against the established edit table. However, any SA requisitions with 

PD 01, 04, or 11 shall be displayed as suspected abuse in the Unauthorized Priority Designator 

Report under the appropriate Service/Agency heading with no activity name. 

[Intervening text not shown] 

 C4.2.11. RESERVED Security Assistance Requisitions 

 C4.2.11.1. General 

 C4.2.11.1.1. Requisitions. SA countries and SA organizations shall prepare 

and send requisitions to the applicable U.S. Service International Logistics Control Office 

(ILCO). The ILCO shall send the SA requisitions to the appropriate source of supply for 

processing. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 2 

Page 3 

 C4.2.11.1.2. Requisition Status Determination. ILCOs must identify the 

programmed or nonprogrammed status of a requisition to the source of supply by using the 

appropriate cooperative logistics program support code (CLPSC). The source of supply shall 

process SA requisitions without a CLPSC as unprogrammed requirements. 

 C4.2.11.1.3. Restrictions. Certain SA requisitions are subject to a restriction in 

quantity when it is determined that the total requirement for an item will result in more than 25 

shipment units. This constraint is employed to preclude the assignment of nonconforming 

transportation control numbers (TCN) that occur when the number of shipment units exceeds 25 

and that causes a loss of identity to the shipment. The DoD Component shall specify the items 

of equipment to which the quantity restriction applies. Generally, these items are equipment 

such as wheeled/tracked vehicles or other items when a unit of issue of one each constitutes a 

single shipment unit. 

 C4.2.11.2. Requisition Identification Code. All SA requisitions shall contain a 

unique six-position identification code consisting of a combination of codes that identifies the 

requisitioning country or international organization and that provides specific requisitioning and 

shipping instructions for the source of supply and shipping activities. This identification code is 

the first six positions of the document number. DLM 4000.25 Volume 6, Chapter 3, Military 

Assistance Program Address Directory (MAPAD); DoD 5105.38-M, Security Assistance 

Management Manual (SAMM); and DoD 7000.14-R, DoD Financial Management Regulation, in 

combination, provide the interpretation of these codes. See paragraph C4.2.1. above, for 

specifics on the actual code construction. 

 C4.2.11.3. Required Availability Dates 

 C4.2.11.3.1. Identification. Always identify the effective required availability 

dates (RAD) in SA requisitions for major weapons systems, end items, and concurrent spares. In 

FMS cases, compute the RAD by adding the lead time stated on the U.S. Letter of Offer and 

Acceptance (LOA) to the date of acceptance by the purchaser. For Grant Aid, compute the RAD 

by adding the ICP determined lead time to the date of the Grant Aid order. 

 C4.2.11.3.2. RAD Identification. The DoD Components shall identify the 

RAD in requisitions for major items and associated support equipment and the initial issue parts 

for Grant Aid, as soon as practicable, but not later than 120 calendar days after receiving an 

approved funded order. Materiel not immediately available should be acquired and shipped by 

the last day of the month. However, depending on availability, materiel may be acquired and 

shipped after the RAD expires unless cancellations are submitted. Appropriate status will be 

provided to the address(es) designated in the requisition. 

 C4.2.11.3.2.1. RAD time begins with the date of the requisition (i.e., the 

date contained in the requisition document number) and does not have the effect of holding 

release of the materiel. The actual date for calculation of the RAD will be the last day of the 

month depicted. Shipment of materiel will be made at the time of initial requisition processing to 

the extent that releasable assets are available regardless of the number of lead time months 

shown. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 2 

Page 4 

 C4.2.11.3.2.2. RAD Modification. Requisitioners shall modify RADs 

when contract-forecasted delivery dates indicate a change in the availability of the items. 

Requisitioners shall use Status Code BB, BV, or B3 to show the true RAD. The 

ILCO/requisitioner shall adjust all records to cite the new RAD information. When unable to 

meet the established RAD, the source of supply must use Status Code B3 to notify the ILCO of 

the RAD slippage. An extended RDD in an FMS requisition will indicate the number of months 

from the date of the requisition before which delivery is required. The release date is defined as 

5 days prior to the last day of the month. Releasable assets will be held until 50 days prior to the 

last day of the month indicated. 

 C4.2.11.3.2.3. In the case of DLA support, the extended RDDs will cause 

intentional holding of support. For those orders, the support date is calculated externally by 

DLA Transaction Services upon receipt of the transaction and fed to the Enterprise Business 

System (EBS). DLA Transaction Services sends EBS (RIC SMS) the actual Standard Delivery 

Date, which in the case of extended (S-coded) RDDs will cause the order to go into BP status 

and be held until 50 days prior to the release date. 

 C4.2.11.4. DAAS Processing of Security Assistance Requisitions 

 C4.2.11.4.1. DAAS shall reject requisitions, referral orders, passing orders, 

DLMS 869F, Requisition Follow-up, and DLMS 511M, Requisition Modification containing 

MAPACs that do not have valid ship-to and mail-to addresses in the MAPAD, to the ILCO using 

DLMS 870S, Supply Status, with Status Code DP. 

 C4.2.11.4.2. ICPs may reject requisitions received off-line (mail, message, 

courier, fax, telephone) that contain Military Assistance Program Address Codes (MAPAC) that 

do not have valid ship-to and mail-to addresses in the MAPAD to the submitting ILCO. This 

includes remarks/exception type DLMS 511R, Requisition, transactions directing materiel to 

various shipping points. DLMS 870S, Supply Status, with Status Code CX applies. 

[Intervening text not shown] 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 3 

Page 1 

Enclosure 3 

A. Update Chapter 5 to DLM 4000.25, Volume 2 by removing Security Assistance Program 

related information and moving it to the new Chapter 25. Removed text is identified by red 

double strikethroughs. Removed paragraphs have been marked as RESERVED to avoid 

renumbering of the remaining paragraphs in the chapter. 

C5. CHAPTER 5 

STATUS REPORTING 

C5.1. SUPPLY AND SHIPMENT STATUS - GENERAL 

 C5.1.1. Status Data. Status data is either supply status or shipment status. Sources of 

supply to include inventory control point (ICP)/integrated materiel manager (IMM) and shipping 

activities prepare status transactions using the applicable transaction described under paragraphs 

C5.1.2. and C5.1.3.. Status documents from sources of supply shall be forwarded to the Defense 

Automatic Addressing System (DAAS) for transmission to status recipients. Status data may be 

informational or require additional action by organizations based on the assigned status code. 

Status recipients include, but are not limited to, requisitioners, storage activities, control offices, 

and/or monitoring activities. For security assistance (SA) shipment status, the control office or 

monitoring activity receives the status from the source of supply and provides it to the 

appropriate country status recipient. For foreign military sales (FMS) customers, the status goes 

to the Military Assistance Program Address Directory (MAPAD) type address code (TAC) 4 

country status recipient. For grant aid (GA) customers, the status goes to the MAPAD TAC 3 

country/in-country security assistance organization (SAO) status recipient.

[Intervening text not shown] 

C5.2. NOTICE OF AVAILABILITY 

 C5.2.1. Notice of Availability 

 C5.2.1.1. General. U.S. shipping activities use the Notice of Availability (NOA) to 

notify the designated country representative/freight forwarder (CR/FF) addressee that materiel is 

ready for shipment. A manual NOA shall be prepared for all classified shipments and certain 

unclassified shipments for all FMS purchases except those customers specifically requesting 

mechanized NOAs such as the Federal Republic of Germany. FMS purchasers desiring to 

receive the mechanized NOA shall submit their request to the Director, DLA Logistics 

Management Standards. All purchasers requesting mechanized NOA shall be identified in this 

paragraph. Procedures for NOA preparation are contained in paragraphs below. 

 C5.2.1.2. For mechanized NOAs, use the DLMS 856N Notice of Availability. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 3 

Page 2 

 C5.2.1.3. The NOA document, manual or mechanized, shall be assigned a notice 

number. The FMS notice number shall be the transportation control number (TCN) assigned to 

the shipment and created with guidance in the DTR 4500.9-R, Appendix L. 

 C5.2.1.4. Procedures to be followed in releasing shipments of FMS from storage 

activities shall be prescribed. When FMS Offer/Release Options Y and Z are prescribed, 

notification to the designated CR/FF is required prior to release of the shipment. When FMS 

Release Option A or X is prescribed, the shipment shall be released automatically, without 

providing an NOA to the CR/FF. 

 C5.2.1.5. When the shipment is unclassified and is to be accomplished by parcel 

post/small parcel delivery service, the shipment shall be released automatically without an NOA 

and should be either insured, certified, or registered. Evidence of shipment shall be provided for 

all FMS shipments regardless of shipment size, weight, or value. Classified shipments always 

require use of an NOA. 

 C5.2.1.6. From SDDC, an NOA shall be furnished to the CR/FF and the shipment 

shall be held pending release and shipping instructions from the CR/FF. NOAs for classified 

shipments shall be forwarded to the CR identified in the MAPAD. 

 C5.2.1.7. When an export release is required from SDDC under DTR 4500.9-R, 

Chapter 203 (Shipper, Transshipper, and Receiver Requirements and Procedures), the shipping 

activity shall submit a request for export release to the SDDC Operations Center before 

shipment. An NOA shall be furnished to the CR/FF and shall indicate that an export release has 

been requested. The export release provided by the SDDC releasing authority shall include 

shipping instructions as coordinated with the CR/FF. 

 C5.2.1.8. When a shipment does not require an export release, or the shipping 

activity has determined there is no requirement for a high degree of protection or control and 

Country FMS Offer/Release Option Y is indicated for the materiel, the shipment shall be 

released to the CR/FF on the 15th calendar day after the NOA date, unless alternate shipping 

instructions are received. When an export release is required, the shipment shall be held pending 

receipt of releasing and shipping instructions from the SDDC releasing authority, and if such 

instructions are not received within 15 calendar days after the NOA date, follow up only to 

SDDC instead of transmitting a duplicate NOA. 

 C5.2.1.9. In instances where the shipping activity has determined a need for a high 

degree of protection or control, or FMS Offer/Release Option Z is indicated, the shipment shall 

be held pending receipt of release and shipping instructions from the CR/FF. Should such 

instructions not be received within 15 calendar days after the NOA date, a duplicate of the NOA 

shall be transmitted to the designated notice recipient, with the same shipment unit number 

assigned. This duplicate NOA shall be annotated to indicate that the shipment delay is caused by 

the CR/FF’s failure to furnish release and shipping instructions. Two copies of DD Form 1348-

5, “Notice of Availability/Shipment,” together with DD Form 1348-1A, shall constitute the delay 

NOA. The Service focal point shall be advised of the problem for Army and Air Force 

sponsored shipments; the Navy freight forwarder assistance office shall be advised for Navy and 

Marine Corps sponsored shipments. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 3 

Page 3 

 C5.2.1.10. Note that Offer/Release Option Z procedures shall be followed if any 

unusual transportation factors apply. This includes oversize or overweight shipments, hazardous 

materiel shipments, classified shipments, sensitive shipments, ammunition, arms and explosives 

shipments, or any other factor that mandates coordinated release procedures (this does include 

Canada). Shipment shall not be made until a response from the NOA is received. 

 C5.2.2. Notice of Availability – Reply. 

 C5.2.2.1. Use the DLMS 870N, Notice of Availability (NOA) Reply. 

 C5.2.2.2. Consignment. FMS country representatives (CR)/freight forwarders (FF) 

shall use the DLMS 870N to provide shipment consignment instructions to shipping activities for 

materiel reported available for shipment. 

 C5.2.2.3. Response to Notice of Availability. The CR/FF shall use the DLMS 870N 

to respond to the key NOA specifying shipment consignment instructions, if any, and shall 

coordinate these or other shipment or delivery instructions with the Military Surface Deployment 

and Distribution Command (SDDC) releasing authority. The CR/FF shall indicate in the DLMS 

870N the date when separate shipment instructions, if required, were mailed. 

 C5.2.2.3.1. Reject – Duplicate Shipment. When a country replies to a DLMS 

856N using a DLMS 870N and rejects the shipment because the shipment unit contains materiel 

that constitutes a duplicate shipment, the U.S. shipping organization shall withdraw the rejected 

materiel from the shipment and prepare a new DLMS 856N. 

 C5.2.2.3.2. Delayed. Use a DLMS 870N to indicate that all of the referenced 

shipments are delayed. 

 C5.2.2.3.3. Export Release Not Required. Use a DLMS 870N to indicate that 

all referenced shipments do not require export release instructions. 

 C5.2.2.3.4. Export Release Required. Use a DLMS 870N to indicate that all 

referenced shipments require export release instructions. 

 C5.2.2.4. Shipment Release Instructions. Shipment release instructions shall provide 

for shipment or delivery of materiel to a single destination by shipment unit. Shipping activities 

shall not split shipment units identified by shipment unit numbers to accommodate shipments or 

deliveries to multiple points. Specify the need for coordinated instructions in instructions to the 

CRs/FFs regarding replies to NOAs when an export release is required and include provisions for 

the following minimum data in the DLMS 870N: 

 C5.2.2.4.1. The complete name and address of the consignee except when the 

CR/FF will pick up the materiel. 

 C5.2.2.4.2. The date the materiel is to be shipped or the date when the CR/FF 

will pick up the materiel. 
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 3 

Page 4 

 C5.2.2.4.3. The complete name and telephone number(s) of the individual(s) 

who will be available and authorized to receive on behalf of the purchasing country, for the 

specific classified shipment covered by the NOA advising of the availability of a classified 

shipment.
DLM 4000.25, Volume 2, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 4 

Page 1 

Enclosure 4 

A. Update Appendix 2 to DLM 4000.25, Volume 1 by adding new definition for FMS Offer 

Release Option. New definition is annotated as red, bold, italics. 

FOREIGN MILITARY SALES OFFER RELEASE OPTION CODE.1

 Method by which 

countries participating in the FMS program advise sources of supply by coded entry on 

requisitions whether or not prior notice to the freight forwarder or country representative 

(FF/CR) is required before release of materiel shipments. The type of offer release option will 

be determined as a result of negotiations between the CR and the Service at the time case 

agreement is reached and will prescribe actions required in regard to shipments against the 

case except when the shipping activity determines a need for added protection and/or controls 

covered under chapter C25, paragraph C25.11. 

 1. Type A. Shipments are to be released automatically by the shipping activity without 

advance notice. 

 2. Type X. The U.S. Service and the CR have agreed that the: 

 a. U.S. Service will sponsor the shipment to a country address. Under this 

agreement Block 34 (FF code) of the DD Form 1513 must contain “X” and a mark-for code 

must be entered in Block 33. The MAPAD must contain the CC code and addresses for each 

type of address required; such as, parcel post, freight, and documentation. 

 b. Shipments are to be made to an assembly point or staging area as indicated 

by clear text instructions on exception requisitions. Under this agreement block 34 of the DD 

Form 1513 must contain “W.” A mark-for code may be entered in Block 33 and the MAPAD 

must contain the mark-for code if the mark-for address is to be used on the shipment to the 

assembly point or staging area. 

 3. Type Y. Advance NOA to the FF/CR is required before release of shipments, but 

shipment may be released automatically if release instructions are not received by the shipping 

activity within 15 days subsequent to the date of the NOA. 

 4. Type Z. Advance NOA to the FF/CR is required before release of shipment and 

specific release/shipping instructions must be received by the shipping activity before shipment 

may be made. 

 

1 See DOD 5105.38-M for additional data concerning the use of these codes and complete instructions for 

preparing the DOD Offer and Acceptance. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 1 

Enclosure 5 

A. Update Chapter 6 to DLM 4000.25-1 to align with the new Chapter 25 in DLM 4000.25, 

Volume 2. Removed text is identified by red double strikethroughs. Removed paragraphs 

previously marked as RESERVED and renumbered remaining paragraphs in the chapter. 

New text is annotated with red, bold, italics. 

C6. CHAPTER 6

SECURITY ASSISTANCE PROGRAM 

C6.1 GENERAL 

 C6.1.1. Purpose. The provisions of Military Standard Requisitioning and Issue 

Procedures (MILSTRIP) apply to all phases of requisitioning and issue to support the Security 

Assistance Program (also known as the Security Cooperation Program); however, this chapter 

provides special procedures and instructions for preparing and processing foreign military sales 

(FMS) and Grant Aid requirements (see Appendix 2.19), which are exceptions to other areas of 

the manual. 

C6.1.2. Transactions. This chapter addresses the procedures and applicable MILSTRIP 

legacy 80 record position transaction relevant to Security Assistance. 

 C6.1.2.1. Requisition Transaction is identified by the document identifier codes 

(DIC) A01, A02, A04, A05, A0A, A0B, A0D, and A0E 

 C6.1.2.2. Passing Order Transaction is identified by DIC A31, A32, A34, A35, 

A3A, A3B, A3D, and A3E 

 C6.1.2.3. Referral Order Transaction is identified by DIC A41, A42, A44, A45, 

A4A, A4B, A4D, and A4E 

 C6.1.2.4. Requisition Modification Transaction is identified by DIC AM1, AM2, 

AM4, AM5, AMA, AMB, AMD, and AME 

 C6.1.2.5. Requisition Follow-Up Transaction is identified by DIC AT1, AT2, AT4, 

AT5, ATA, ATB, ATD, and ATE 

 C6.1.2.6. Supply Status Transaction are identified as follows: 

 C6.1.2.6.1. Response to Requisition - DIC AE1, AE2, AE3, AE8, AE9, AEA, 

AEB, AED, and AEE 

 C6.1.2.6.2. Notice of Response to Direct Vendor Delivery - DIC AB1, AB2, 

AB3, and AB8 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 2 

 C6.1.2.6.3. Notice of Response to Supply Assistance - DIC AE1, AE2, AE3, 

AE8, AE9, AEA, AEB, AED, and AEE 

 C6.1.2.7. Shipment Status Transaction is identified by DIC AS1, AS2, AS3, AS8, 

AU1, AU2, AU3, and AU8 

 C6.1.2.8. Notice of Availability Transaction is identified by DIC AD1, AD2, AD3, 

AD4, and ADR 

 C6.1.2.9. Notice of Availability Reply Transaction is identified by DIC AD5

C6.2. REQUISITION FORMATS 

 C6.2.1. Requisitions for FMS and Grant Aid materiel vary from the construction of 

requisitions in support of U.S. Forces. Codes peculiar to FMS and Grant Aid requisitions are 

listed in the designated appendices and in the military assistance program address directory

(MAPAD) found in DLM 4000.25 Volume 6, Chapter 3, together with their meanings and 

applications. Specific FMS and Grant Aid requisition entries are as follows: 

 C6.2.1.1. Grant Aid 

 C6.2.1.1.1. Requisitioner Field (rp 30-35 first six positions of the document 

number). All Grant Aid requisitions will contain a unique six-position identification code 

consisting of a combination of codes that identifies the SC implementing agency and provides 

specific requisitioning and shipping instructions for the source of supply and shipping 

activities. This identification code is the first six positions of the document number. DLM 

4000.25 Volume 6, Chapter 3, Military Assistance Program Address Directory (MAPAD); 

DoD 5105.38-M, Security Assistance Management Manual (SAMM); and DoD 7000.14-R, 

DoD Financial Management Regulation, in combination, provide the interpretation of these 

codes.

 C6.2.1.1.1.1. Rp 30 The first position will contain the FMS and Grant 

Aid service assignment code (Appendix 2.2) of the SC implementing agency responsible for 

administering the Grant Aid Program line. 

 C6.2.1.1.1.2. Rp 31-32 The second and third positions will contain the 

Security Cooperation (SC) Customer Code (Appendix 2.18)1. 

 C6.2.1.1.1.3. Rp 33 The fourth position will contain the customer-withincountry/activity mark-for code, also known as the in-country code, to indicate the recipient or 

place of discharge within the country/activity (see MAPAD), with the exception of document 

identifier code (DIC) A05/AOE Requisition with Exception Data containing special one-time 

shipping instructions entered in the Remarks block of the requisition. In this instance, a 

requisition may contain a zero in rp 33 the fourth position of the requisitioner field. The special 

instruction shall include an address to receive documentation when documents are not to be 

forwarded to the ship-to address. The use of Requisitions with Exception Data will be limited to 

 

1

 Refer to Approved Defense Logistics Management System (DLMS) Change (ADC) 448B 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 3 

one-time situations where it is not practicable to designate the addresses by coded entries in the 

requisition and in the MAPAD. 

 C6.2.1.1.1.4. Rp 34 The fifth position will contain a numeric zero (0). 

 C6.2.1.1.1.5. Rp 35 The sixth position will contain the appropriate Grant 

Aid type of assistance/financing code (Appendix 2.19). 

 C6.2.1.1.2. Supplementary Address Field (rp 45-50 six character field) 

 C6.2.1.1.2.1. Rp 45 The first position will contain Y to indicate that the 

data entered in rp 46-50 the second through sixth positions are nonsignificant to the overall 

systems but are to be perpetuated in all subsequent documentation. 

 C6.2.1.1.2.2. Rp 46-50 The second through fifth positions will contain 

the record control number (RCN). This number is assigned by the appropriate Service activity 

and is constructed as follows: 

 C6.2.1.1.2.2.1. The first position of the RCN will contain the last 

digit of the program year in which the requisitioned item was approved and funded. 

 C6.2.1.1.2.2.2. The second through fifth positions of the RCN will

contain the four-position program line item number (alpha/numeric) of the program. 

 C6.2.1.2. Foreign Military Sales 

 C6.2.1.2.1. Requisitioner Field (rp 30-35 first six positions of the document 

number) . All FMS requisitions will contain a unique six-position identification code 

consisting of a combination of codes that identifies the requisitioning country or international 

organization and provides specific requisitioning and shipping instructions for the source of 

supply and shipping activities. This identification code is the first six positions of the 

document number. DLM 4000.25 Volume 6, Chapter 3, Military Assistance Program Address 

Directory (MAPAD); DoD 5105.38-M, Security Assistance Management Manual (SAMM); 

and DoD 7000.14-R, DoD Financial Management Regulation, in combination, provide the 

interpretation of these codes.

 C6.2.1.2.1.1. Rp 30 The first position will contain the FMS and Grant 

Aid Service assignment code (Appendix 2.2) of the U.S. Service SC implementing agency

responsible for administering the FMS Case. 

 C6.2.1.2.1.2. Rp 31-32 The second and third positions will contain the 

SC Customer Code (Appendix 2.18) 2. 

 C6.2.1.2.1.3. Rp 33 The fourth position will contain the customer-withincountry mark-for code, also known as the in-country code. This code will be assigned and 

recognized in conjunction with the FMS offer release option code and the FMS freight 

 

2

 Ibid. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 4 

forwarder/country representative FF/CR code; see explanation entries in rp 46-47. The 

application of the customer-within-country code in relation to coded entries in rp 46-47 is 

explained in paragraph C6.2.1.2.3. below. When a customer-within-country mark-for code is 

not applicable, a zero must be entered. 

 C6.2.1.2.1.4. Rp 34 The fifth position will contain the FMS delivery term 

code (see DTR 4500.9-R, “Defense Transportation Regulation” (DTR) or DLMS Dictionary

Logistics Data Resources Management System (LOGDRMS) for code definition and applicable 

values) to convey the point of delivery condition negotiated under the case agreement, and must 

correspond to delivery terms specified in the applicable letter of offer and acceptance. 

 C6.2.1.2.1.5. Rp 35 The sixth position will contain the appropriate FMS 

type of assistance/financing code (Appendix 2.19). 

 C6.2.1.2.2. Supplementary Address Field (SUPADD) (rp 45-50 six character 

field) 

 C6.2.1.2.2.1. Rp 45 The first position will contain the security assistance 

program customer service designator (derived from Appendix 2.2). of This is the customer 

country’s requisitioning Service, which is published in the DLMS Dictionary and MAPAD. 

 C6.2.1.2.2.2. Rp 46 The second position will contain the applicable 

country FMS offer release option code (A, Y, or Z) or code X to denote that the United States is 

responsible for transportation arrangements as determined by negotiations between the customer 

country representative(CR) and the U.S. Service responsible for administering the FMS case, and 

as reflected in the Case Agreement. Country FMS offer release option codes are listed in 

DLMS Dictionary and the definitions and terms section of this manual with explanations of their 

application and recognition under FMS offer and release procedures. 

 C6.2.1.2.2.3. Rp 47 The third position will contain a the FF/CR code to 

designate the recipient of shipments and documentation and be the FMS country 

representative/freight forwarder code as published in the MAPAD. This entry and or the use of 

code X or W will be applied and recognized in conjunction with the mark-for code entry in rp 33 

as explained in Paragraph C6.2.1.2.3. below. 

 C6.2.1.2.2.4. Rp 48-50 The fourth through sixth positions will contain 

the specific FMS SC case designator consisting of a three-position alpha/numeric code. The first 

position must be alphabetic, and the second and third positions may be alphabetic or numeric. 

All correspondence (such as letters and messages) must include the appropriate case identifier 

composed of the two-digit SC customer code, one-digit SC implementing agency code, and the 

three-digit case designator, and the three-digit SC case line item identifier as part of the 

identification data. 

 C6.2.1.2.3. Designation of Shipment Addresses for Foreign Military Sales. The 

means of expressing ship-to and/or mark-for addresses in requisitions are the entries shown in rp 

33 (customer-within-country) mark-for and rp 47 (CR/FF/CR), respectively. The designation of 

such addresses will be consistent with delivery terms contained in the case agreement. Specific 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 5 

codes must not be utilized in requisitions until such time as the codes and corresponding 

addresses are published in the MAPAD. 

 C6.2.1.2.3.1. The Defense Automatic Addressing System (DAAS) will

reject Requisitions, Referral orders, Passing orders, DIC AT Requisition Follow-Ups, and DIC 

AM_ modifiers Requisition Modifications containing Military Assistance Program Address 

Codes (MAPAC) that do not have valid ship-to and mail-to addresses in the MAPAD, to the 

submitting International Logistics Control Office (ILCO) using DIC AE9 Supply Status with 

Supply Status Code DP. 

 C6.2.1.2.3.2. The inventory control points (ICP) may reject requisitions 

received off-line (mail, message, courier, fax, telephone) which contain MAPACs that do not 

have valid ship-to and mail-to addresses in the MAPAD, to the submitting ILCO using DIC AE3 

Supply Status with Supply Status Code CX. This includes remarks/exception type DI A05/A0E 

requisitions with exception data directing materiel to various shipping points. (DI AE with 

Status Code CX applies).

 C6.2.1.2.3.3. When shipment is to be made to a FF/CR or to a point 

designated by a FF/CR in response to a notice of availability (NOA), a specific code other than 

an X or W will be entered in rp 47 the third position of the supplementary address. In this 

instance, the ship-to address will be the address listed in the MAPAD for the FF/CR or the 

address provided in response to the NOA. The mark-for address will be the address listed in the 

MAPAD for the code in the mark-for field rp 33 (fourth position of the requisitioner field). For 

those countries that do not publish clear-text addresses for mark-for rp 33 codes, there will be no 

mark-for address, but supply and shipping activities will perpetuate the mark-for code rp 33 code 

in all related documentation. When a customer-within-country mark-for code is not applicable, 

a zero will be entered. 

 C6.2.1.2.3.4. When shipment is to be made to an assembly point or 

staging area, an XW will be entered in rp 46-47 the second and third positions of the 

supplementary address and a clear-text address will be conveyed in a requisition with exception 

data. See paragraph C25.2.1.2.3.2. The rp 33 mark-for field, if required, will designate the 

mark-for address.

 C6.2.1.2.3.5. When shipment is to be made to an address within the 

customer country, an XX will be entered in the second and third positions of the supplementary 

address rp 46-47 and the in-country ship-to address will be the address listed in the MAPAD for 

the designated mark-for code in rp 33. See paragraph C6.2.1.2.4.3. 

 C6.2.1.2.3.6. The foregoing instructions apply to all customer countries 

except Canada. For Canada, shipment address codes are contained in the second and third 

positions of the supplementary address rp 46 and 47. 

 C6.2.1.2.4. Country FMS Offer Release Option Codes 

 C6.2.1.2.4.1. Country FMS offer release option codes are used in 

requisitions for shipments to be made or offered to FF/CRs. These codes specify whether 

shipments are to be made automatically or under one of two types of NOAs and will be 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 6 

consistent with the conditions of the FMS case agreements. Country FMS offer release option 

codes are not applicable to requisitions for Canada since FFs are not utilized for Canada and both 

the second and third positions of the supplementary address rp 46 and 47 are used to denote 

shipment addresses. 

 C6.2.1.2.4.2. Country FMS offer release option codes and their 

explanations are listed in DLMS Dictionary and the definitions and terms section of this manual. 

 C6.2.1.2.4.3. If, consistent with the conditions of the FMS case 

agreements, transportation arrangements for shipments are to be accomplished by the U.S. 

Service, an X will be entered in second position of the supplementary address rp 46 in lieu of a 

country FMS offer release option code. When an X is authorized and entered in second position 

of the supplementary address rp 46, an X or W, denoting shipment to an address within the 

customer country or shipment to an assembly point or staging area, must be entered in the third 

position of the supplementary address rp 47. 

C6.3. REQUIRED AVAILABILITY DATES 

 C6.3.1. Requisitions for FMS and Grant Aid requirements for major weapons systems, end 

items, and concurrent spares will be prepared to reflect the amount of time remaining from dates 

of requisitions until required availability dates (RADs) become effective. In FMS cases, 

compute the RAD shall be computed by adding the lead time stated on the letter of offer and 

acceptance (LOA) to the date of acceptance by the purchaser. For Grant Aid, compute the RAD 

shall be computed by adding the ICP determined lead time to the date of the order. 

 C6.3.2. The requisition RAD is a three position value consisting of the character A in the 

first position followed by the number of months remaining from the date of the requisition to the 

computed RAD in the second and third positions. The RAD is identified in rp 62-64 of DIC 

A0_ transactions. The concatenated RAD value enables the source of supply, ILCO, and 

customer control of requisitions, provides for recognition of firm commitments to foreign 

governments, and helps ensure that materiel requirements are ready for delivery by the approved 

RAD. The actual date for calculation of the RAD will be the last day of the month depicted by 

the rp 62-64 RAD entries in the requisition. Shipment of materiel will be made at the time of 

initial requisition processing to the extent that releasable assets are available, regardless of the 

number of lead time months shown in rp 63-64 of the RAD entry. Materiel not immediately 

available should be acquired and shipped by the last day of the month depicted by the rp 63-34

RAD entries. However, depending on availability, materiel may be acquired and shipped after 

the RAD expires and cancellations are submitted. Appropriate status will be provided to the 

address(es) designated in the requisition. 

 C6.3.3. For Grant Aid, as soon as practicable, but not later than 120 days after receipt of an 

approved funded order, the Service/Agency (S/A) Departments will place a RAD on the 

requisitions for major items, and the associated support equipment and initial issue parts, as 

determined by the S/A. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 7 

 C6.3.4. RAD time begins with the date of the requisition (i.e., the date contained in the 

requisition document number (See Appendix 2.14)) and does not have the effect of holding 

release of the materiel. 

 C6.3.5. Requisition originators will modify the RADs when contract forecast delivery 

dates indicate availability of items at a time other than designated by the previously established 

RADs. In inter-S/A actions, when requisitions or other documents bear a RAD with a shorter 

lead time than when the materiel will be available, the supplying S/A will promptly provide the 

requesting S/A with status reflecting the true availability date. This will be accomplished by use 

of DIC AE_ with Supply Status Code BB, BV, or B3, as appropriate. The requesting S/A will

adjust all records to reflect the new availability date information. When the supplying S/A is 

aware that the established RAD will not be met, that S/A’s source of supply will advise the 

appropriate ILCO that the RAD will not be met due to slippage and internal processing. The 

advice of RAD slippage will be furnished to the ILCO by letter, message, or DIC AE_ with 

Supply Status Code B3. 

 C6.3.5.6. An extended required delivery date (RDD) in an FMS requisition will be 

expressed with the letter S in rp 62 the first position, followed by the number of months from the 

date of the requisition before which delivery is required in rp 63-34 second and third positions. 

The extended RDD is identified in rp 62-64 of DIC A0_ transactions.

 C6.3.5.6.1. The release date is defined as five days prior to the last day of the month 

indicated in rp 63-64 the last two positions of the extended RDD. Releasable assets will be held 

until 50 days prior to the last day of the indicated month. 

 C6.3.5.6.2. In the case of DLA support, the extended RDDs will cause intentional 

holding of support. For those orders, the support date is calculated externally by DLA 

Transaction Services upon receipt of the transaction and fed to DLA (RIC SMS). DLA 

Transaction Services sends RIC SMS the actual Standard Delivery Date, which in the case of 

extended RDDs will cause the order to go into BP status and be held until 50 days prior to the 

release date.

C6.4. REQUISITION PREPARATION AND SUBMISSION 

 C6.4.1. Requisitions will be prepared and transmitted by FMS purchasers Security 

Assistance countries and security assistance organizations (SAO) to the applicable ILCO in the 

appropriate MILSTRIP format as prescribed by the U.S. Service. The ILCO will transmit FMS 

and Grant Aid requisitions to the appropriate source of supply in the prescribed DoD MILSTRIP 

format. 

 C6.4.2. Requisitions prepared by the U.S. Service for FMS and Grant Aid requirements 

will be transmitted to the appropriate source of supply in the prescribed MILSTRIP format. 

 C6.4.3. ILCOs will enter a cooperative logistics program support category code (CLPSC) 

(Appendix 2.22) in rp 72 of to applicable requisitions and passing orders, in order to convey 

programmed/non-programmed status of a requisition to an ICP/integrated materiel manager 

(IMM). The CLPSC is identified in rp 72 of DIC A0_ transactions. Supply support provided 

under cooperative logistics supply support arrangement (CLSSA) agreements is intended to 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 8 

provide support to the requiring nation on the same basis that support is provided to U.S. Forces, 

within assigned priority (based upon force or activity designator (F/AD)) and with all other 

coding being equal. However, such support cannot be provided if it will impair the combat 

effectiveness of U.S. Forces. Consequently, CLSSA support is not to be provided on the same 

basis as for U.S. Forces until after the expiration of a lead time period necessary to augment U.S. 

Stocks to support the agreement. CLSSA requisitions received before the expiration of required 

lead time may be filled from existing supply source stocks only if stock levels do not drop below 

the established reorder point. If sufficient stock balances are not available to fill such 

requisitions without dropping below the reorder point, sources of supply will initiate 

procurement action to fill the CLSSA requirement. CLSSA requisitions received prior to 

expiration of the established lead times are considered to be “un-programmed” requirements. 

Un-programmed CLSSA requisitions and passing orders will contain CLPSC 2 in rp 72 

(Appendix 2.22). CLSSA requisitions and passing orders received after expiration of the lead 

time required to augment stock levels will be processed in the same manner as U.S. demands. 

Such requisitions and passing orders are considered to be “programmed” requirements and will

contain CLPSC 1 in rp 72. If rp 72 is blank when the requisition does not identify a CLPSC 

code, is received by the ICP/IMM, the requisition shall will process it as an un-programmed

requirement. 

 C6.4.4. Certain FMS and Grant Aid requisitions will be subject to a restriction in quantity 

when it is determined that the total requirement for an item will result in more than 25 shipment 

units. This constraint is employed to preclude the assignment of non-MILSTRIP transportation 

control numbers (TCN) that occur when the number of shipment units exceeds 25 and that cause

a loss of identity to the shipment. The DoD Components must specify the items of equipment to 

which the quantity restriction applies. Generally, these items are equipment such as 

wheeled/tracked vehicles or other items when a unit of issue of one each constitutes a single 

shipment unit. 

C6.4.5. SA requisitions (identified by Service/Agency Code B, D, I, K, P, or T in the 

document number ) will be reviewed for appropriate PD assignment by the ILCO prior to 

release. Specific procedures to accomplish this may be deferred until implementation of the 

Defense Security Assistance Management System (DSAMS). SA will not be revalidated by 

DLA Transaction Services against the established edit table. However, any SA requisitions 

with PD 01, 04, or 11 will be displayed as suspected abuse in the Unauthorized Priority 

Designator Report under the appropriate Service/Agency heading with no activity name.

C6.5. STATUS IN GENERAL 

 C6.5.1. Sources of supply will provide status only to the ILCO or other monitoring 

activities identified in rp 54 of Appendix AP3 formats by the distribution code. DIC AE3 will

be used to provide supply status, and DIC AS3 will be used to provide shipment status in 

response to follow-ups. However, DIC AE8/AS8 will be used for status initiated by the source 

of supply or as otherwise delegated. It is the responsibility of the ILCO or monitoring activity to 

furnish status to the appropriate country status recipient. 

 C6.5.2. Status from the ILCO/monitoring activity to the MAPAD country status recipient 

will be transmitted through DAAS. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 9 

 C6.5.3. Status to FMS customers is sent to the MAPAD type address code (TAC) 4 

country status recipient. 

 C6.5.4. Status to Grant Aid customers is sent to the MAPAD TAC 3 purchaser/in-country 

SAO status recipient. 

 C6.5.5. The media and status (M&S) entry in rp 7 should be zero to preclude unnecessary 

status output. The transmission medium is determined by DAAS. 

C6.6. STATUS UPON REQUISITION INITIATION OR SUBMISSION 

 C6.6.1. General. Status is provided by the ILCO to the customer when the requisition 

enters the supply system. 

 C6.6.2. Service Initiated Requisitions. When FMS requisitions are prepared and 

introduced by a U.S. Military Service, a supply status document representing the U.S. prepared 

requisition will be transmitted by the introducing U.S. Military Service to the appropriate 

MAPAD status recipient. The supply status document may also be prepared for Continental 

United States (CONUS)-generated Grant Aid transactions and, when prepared, will be 

transmitted to the appropriate in-country SAO. 

 C6.6.2.1. The supply status (DIC AE_) will contain a code A, B, D, or E in the third 

position of the DIC to reflect the type of stock number being requisitioned. 

 C6.6.2.2. The latest available unit price should be entered in rp 74-80; however, this 

is an optional entry depending on the capability of the involved Military Service. 

 C6.6.2.3. Status Code BU will be entered in rp 65-66. 

 C6.6.2.4. The estimated shipping date (ESD) in rp 70-73 may be left blank. 

 C6.6.3. Customer Initiated Requisitions 

 C6.6.3.1. When country prepared FMS requisitions are forwarded to sources of 

supply by the ILCO, supply status with DIC AE2 citing Status Code BW will be provided to the 

customer. 

 C6.6.3.2. When Grant Aid requisitions prepared by the in-country SAO are 

forwarded to sources of supply by the ILCO, supply status with DIC AE1 citing Status Code BW 

will be provided to the customer/SAO. 

 C6.6.3.3. The latest available unit price may be entered in rp 74-80. 

 C6.6.3.4. The ESD in rp 70-73 may be left blank. 

C6.7. FOLLOW-UPS AND STATUS RESPONSES 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 10 

 C6.7.1. As authorized, follow-ups, modifiers, and cancellations for FMS and Grant Aid 

transactions may be submitted by the CR or in-country SAOs to the sources(s) designated by the 

individual U.S. Military Service administering the FMS case or Grant Aid program line. 

 C6.7.2. When follow-ups are submitted to the ILCO/monitoring activity, the latest status 

information will be furnished to the CR by the ILCO/monitoring activity. 

 C6.7.3. FMS requisition status will be provided in the DIC AE2 or AS2. 

 C6.7.4. Grant Aid requisition status will be provided in the DIC AE1 or AS1. 

 C6.7.5. When current status information is not available on requisitions that were

submitted to the supply system, the ILCO/monitoring activity may transmit the follow-up to the 

appropriate source of supply or provide interim status to the customer pending completion of 

ILCO/monitoring activity follow-up action. In either case, a supply status document containing 

Supply Status Code BW or BM (as indicated by the U.S. Military Service) and a blank ESD field 

may be provided to the customer. When requisitions have not been introduced into the supply 

system, the ILCO/monitoring activity will provide a written reply to the customer originated 

follow-ups. 

C6.8. CANCELLATION AND REJECTION STATUS 

 C6.8.1. Cancellation and rejection status from the source of supply will be provided to the 

ILCO/monitoring activity using the DIC AE3 and the appropriate status code. 

 C6.8.2. DIC AE1/AE2 supply status transactions will not be produced by the source of 

supply on FMS and Grant Aid requisitions. 

C6.9. STATUS ON FOREIGN MILITARY SALES NOTICE OF AVAILABILITY 

 C6.9.1. When FMS requisitions are processed and a NOA is forwarded to the FF/CR, a 

DIC AE2 supply status transaction containing Status Code BL shall be furnished to authorized 

status recipients at the same time the NOA is forwarded. 

C6.9.2. The BL status advises that the item is available for shipment and was offered to the 

FF/CR on the date entered in rp 70-73. 

C6.10. MODIFICATION OF COUNTRY FOREIGN MILITARY SALES OFFER RELEASE 

OPTION OR FREIGHT FORWARDER/COUNTRY REPRESENTATIVE

 C6.10.1. Unusual circumstances may require a change in the country FMS offer release

option code or freight forwarder code for an FMS case or for individual requisitions within an 

FMS case. When this condition exists, either FMS customers or ILCO/monitoring activity may 

initiate DIC AM_ Requisition Modification to change the coded data in FMS requisitions that 

have been released to the supply system. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 11 

 C6.10.2. FMS requisition modification transactions will be initiated under standard 

MILSTRIP procedures. Entries in the requisition modifier transaction may differ from those in 

the original requisition only to reflect changes to one or any combination of the following:3

 C6.10.2.1. Media and status, rp 7 

 C6.10.2.2. Country FMS offer release option code, rp 46 

 C6.10.2.3. Freight forwarder, rp 47 

 C6.10.2.4. Signal code, rp 51 

 C6.10.2.5. Fund code, rp 52-53 

 C6.10.2.6. Distribution code, rp 54 

 C6.10.2.7. Project code, rp 57-59 

 C6.10.2.8. Priority designator, rp 60-61 

 C6.10.2.9. Required availability date, rp 62-64 

 C6.10.2.10. Advice code, rp 65-66. 

 C6.10.3. Modifiers that change the country FMS offer release option or FF/CR must be 

submitted to procurement for manual amendment of contracts. Customers are responsible for 

additional charges that may accrue. To limit manual processing and avoid additional contract 

charges, modifiers that change the country FMS offer release options or FF/CR should be 

submitted only when the change is mandatory. When (LOAs have not been amended to reflect 

the changes, FMS customers must coordinate with the Service ILCO/monitoring activity before 

requesting requisition modification. 

C6.11. RELEASE OF FOREIGN MILITARY SALES SHIPMENTS 

 C6.11.1. General. U.S. shipping activities use the NOA to notify the designated FF/CR 

addressee that materiel is ready for shipment.

 C6.11.1.1. The procedures for releasing shipments of FMS materiel from storage 

activities are normally dependent upon the entry in the FMS offer release option field rp 46 of 

requisitions or related transactions. The exceptions to use of the FMS offer release option code 

in rp 46 in the release of shipments are: 

 C6.11.1.1.1. When the shipment is unclassified and is to be accomplished by 

parcel post/small parcel delivery service, the shipment will be released automatically without an 

NOA regardless of the entry in rp 46 and should be either insured, certified, or registered. 

 

3

 Revised requisition modifier procedures last reported as not implemented by the United States Marine Corps 

(USMC). Refer to AMCL 123C. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 12 

Evidence of shipment must be provided for all FMS shipments regardless of shipment size, 

weight, or value. Classified shipments always require use of an NOA, as indicated below. 

 C6.11.1.1.2. When an export release is required from the Military Surface 

Deployment and Distribution Command (SDDC) under DTR 4500.9-R, Chapter 203 (Shipper, 

Transshipper, and Receiver Requirements and Procedures), the shipping activity will submit a 

request for export release to the SDDC Operations Center before shipment. An NOA will be 

furnished to the FF/CR and will indicate that an export release has been requested. The export 

release provided by the SDDC releasing authority will include shipping instructions as 

coordinated with the FF/CR. 

 C6.11.1.1.3. When the shipping activity determines a need for a high degree of 

protection or control, or FMS offer release Option Z is indicated, the shipment must not be 

made until a response from the NOA is received. Examples of a shipment requiring a high 

degree of protection or control include materiel that is dangerous/hazardous, or sensitive, or

otherwise requires a high degree of protection or control within CONUS,; these types of 

shipments may not require an export release. Note that FMS offer release option Z procedures 

must be followed if any unusual transportation factors apply. This includes oversize or 

overweight shipments, hazardous materiel shipments, classified shipments, sensitive shipments, 

and ammunition, arms and explosives shipments or any other factor that mandates coordinated 

release procedures (this does include Canada). Shipment must not be made until a response from 

the NOA is received. 

 C6.11.1.1.4. From SDDC, an NOA will be furnished to the FF/CR regardless 

of the entry in rp 46, and the shipment will be held pending receipt of release and shipping 

instructions from the FF/CR. NOAs for classified shipments will be forwarded to the CR 

identified in the MAPAD. 

 C6.11.1.2. For shipments not subject to the exceptions outlined in Paragraph 

C6.11.1.1., the entry in the FMS offer release option field will in rp 46 shall prescribe 

procedures to be followed in releasing shipments of FMS materiel from storage activities. For 

FMS offer release options Y and Z are entered in rp 46, notification to the designated FF/CR is 

required prior to release of the shipment. When rp 46 contains Country FMS For FMS offer 

release option A or X, the shipment will be released automatically, without providing an NOA to 

the FF/CR. 

 C6.11.1.3. U.S. shipping activities use the NOA to notify the designated FF/CR

addressee that materiel is ready for shipment. A manual NOA will be prepared for all FMS 

purchases except those customers specifically requesting mechanized NOAs such as the Federal 

Republic of Germany. Countries desiring to receive the mechanized NOA will submit a request 

to the Director, DLA Logistics Management Standards Office. All purchasers requesting the 

mechanized NOA will be identified in this paragraph. Procedures for NOA preparation are 

contained in Paragraphs C6.11.2. and C6.11.3. 

 C.6.11.1.4. The manual or mechanized NOA document will be assigned a notice 

number. The FMS notice number will be the TCN assigned to the shipment and created in 

accordance with guidance in DTR 4500.9, Appendix L. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 13 

 C6.11.2. Manual Notice of Availability 

 C6.11.2.1. DD Form 1348-5, Notice of Availability/Shipment, will serve as a cover 

document for individual copies of DD Form 1348-1A applicable to each line item in a shipment 

unit. Together, these documents shall comprise the original NOA. The data to be entered on DD 

Form 1348-5 (See Appendix 1.4) are those that describe the shipment unit, while the supporting 

copies of the DD Form 1348-1A provide individual item data. All blocks of the DD Form 1348-

5 from the top of the form to the portion captioned “TO BE COMPLETED BY ADDRESSEE” 

will be completed by initiating activities when the applicable shipment units are consolidated. In 

instances of single-line item shipment units, the following data are not mandatory entries on the 

DD Form 1348-5 if they are contained in the accompanying copies of the DD Form 1348-1A: 

type pack, pieces, weight, and cube. All data blocks are self-explanatory, except that the NOA 

date (the date the notice is transmitted) will be entered in the block titled “Notice of 

Availability/Shipment.” The “Notice Number” block contains the control number, which is the 

TCN or Government Bill of Lading (GBL)) assigned to the shipment. When an export release is 

required from the SDDC, DD Form 1348-5 will be annotated or stamped “EXPORT RELEASE 

REQUIRED” in the lower left corner. The shipping activity will also annotate or stamp brief 

notes applicable to materiel discussed in Paragraph C6.11.1.1.3. when appropriate. The manual 

NOA will be mailed to the notice recipient specified in the MAPAD, except that the NOAs 

covering classified shipments will be forwarded to the country representative. Distribution of 

DD Form 1348-5 is as follows: 

COPY NO. USAGE 

1 Retained by the shipping activity pending receipt of shipment release 

instructions. 

2, 3 Furnished to the appropriate FF/CR address (as designated in the MAPAD 

to receive the NOA) with copies of DD Form 1348-1A, for insertion of 

shipment release instructions on the third copy and return to the shipping 

activity. The second copy will be retained by the FF/CR. 

 C6.11.2.2. Replies to manual NOAs will be performed by two different methods, 

contingent on the need for an export release. When an export release is required, the FF/CR

will furnish specifying consignment instructions, if any, and coordinate these or other shipment 

or delivery instructions with the SDDC releasing authority. When an export release is not 

required, the reply will be accomplished by insertion of shipment release instructions on the third 

copy, which will be returned to the issuing shipping activity. Shipment release instructions will

provide for shipment or delivery of materiel to a single destination by shipment unit. Shipping 

activities will not split shipment units identified by shipment unit numbers to accommodate 

shipments or deliveries to multiple points. Instructions to FF/CRs regarding replies to NOAs 

will specify the need for coordinated instructions when an export release is required and include 

provisions for the following minimum data in the replies to other NOAs: 

 C6.11.2.2.1. The complete name and address of the consignee except when 

materiel will be picked up by the FF/CR. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 14 

 C6.11.2.2.2. The date materiel is to be shipped or the date the materiel will be 

picked up by the FF/CR. 

 C6.11.2.2.3. The complete name and telephone number(s) of the individual(s) 

who will be available and authorized to receive materiel on behalf of the purchasing country, for 

the specific classified shipment covered by the NOA advising of the availability of a classified 

shipment. 

 C6.11.2.3. In instances where the shipment does not require an export release or the 

shipping activity determines that there is no requirement for a high degree of protection or 

control and the FMS offer release option Y is contained in rp 46 indicated for the materiel, the 

shipment will be released to the FF/CR on the 15th calendar day after the NOA date, unless 

alternate shipping instructions are received. When an export release is required, the shipment 

will be held pending receipt of release and shipping instructions from the SDDC releasing 

authority, and if such instructions are not received within 15 calendar days after the NOA date, 

follow-up only to SDDC in lieu of transmitting a duplicate NOA. In instances where the 

shipping activity has determined a need for a high degree of protection or control or FMS offer 

release option Z is indicated, the shipment must be held pending receipt of release and shipping 

instructions from the FF/CR. Should such instructions not be received within 15 calendar days 

after the NOA date, a duplicate of the NOA will be sent to the designated notice recipient, with 

the same shipment unit number assigned. This duplicate NOA will be annotated to indicate that 

the shipment delay is caused by the FF/CR failure to furnish release and shipping instructions. 

Two copies of DD Form 1348-5, Notice of Availability/Shipment, together with DD Form 1348-

1A, constitute the delay NOA. The Service focal point will be advised of the problem for Army 

and Air Force sponsored shipments; the Navy freight forwarder assistance office will be advised 

for Navy and Marine Corps sponsored shipments. 

 C6.11.3. Mechanized Notice of Availability. Except for classified shipments or 

unclassified shipments to be accomplished by parcel post/small parcel delivery service, the 

mechanized FMS NOA is provided to customers having a need to receive mechanized data for 

FMS shipments when FMS offer release option Y or Z is indicated in requisitions or when an 

export release is required. The mechanized NOA consists of the following documents: 

 C6.11.3.1. The initial DIC AD1 and ADR FMS NOA key document contains both

shipment unit information and shall accompany the FMS NOA detail document line item 

information as contained in the DD Form 1348-1A. The initial key document shall contain 

DIC AD1 w When an export release is not required, use DIC AD1. ADR w When an export 

release is required, use DIC ADR. When export release instructions have not been received 

within 15 days of the NOA date, a follow-up will be made to the SDDC releasing authority. If 

the FMS offer release option Y applies, do not prepare or transmit to the FF/CR a delay NOA 

key document, DIC AD3. When FMS offer release option Z applies and release instructions 

have not been received within 15 calendar days of the DIC AD1 initial NOA date, prepare and 

transmit a delay NOA key document; a DIC AD3 will accompany the delay NOA detail 

documents. 

 C6.11.3.2. The FMS NOA detail document shall contains line item information as 

contained in the issue/release document (e.g., the MRO or DD Form 1348-1A). The initial detail 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 15 

document contains a DIC AD2. When FMS offer release option Z applies and release 

instructions have not been received within 15 calendar days of the NOA date, a delay NOA will 

document all the line items using the DIC AD4; the DIC AD4 will be prepared for each initial 

detail document that accompanied the initial key document. 

 C6.11.3.3. The FMS reply document (DIC AD5) will always be used when replying 

to a mechanized NOA other than DIC ADR those requiring export release. When replying to a 

DIC ADR NOA key document, the specifying consignment instructions and/or other shipment or 

delivery instructions will be provided to the SDDC releasing authority to facilitate provision of a 

coordinated (export) release to the shipping activity. In replying to mechanized NOAs other than 

DIC ADR those requiring export release, the following rules apply: 

 C6.11.3.3.1. When shipment release is to be made to the addresses identified by 

coded entries in the MAPAD, the AD5 NOA Reply document shall will contain a Shipment 

Release Code R. In the AD5, the Shipment Release Code R is conveyed in rp 60. 

 C6.11.3.3.2. When shipment release instructions are being mailed under 

separate cover, the AD5 document NOA Reply will contain a a Shipment Release Code E. In 

the AD5, the Shipment Release Code E is conveyed in rp 60. The shipment release instructions 

may be communicated by letter, country designated forms, or other appropriate communications; 

however, such instructions must reach the shipping activity within 15 days for transactions coded 

with Country FMS offer release option Y. Otherwise, the shipment will be released 

automatically to the appropriate address contained in the MAPAD. The S/A implementation of 

these procedures will provide for such replies to be transmitted to the activity designated by the 

Routing Identifier Code (RIC) contained in rp 4-6 of the NOA documents. 

 C6.11.3.3.3. When a country replies to an NOA and rejects the shipment 

because the shipment unit contains materiel that will constitute a duplicate shipment, the 

shipping activity will withdraw the rejected materiel from the shipment and prepare a new NOA 

(DIC AD1 and AD2 or ADR and AD2). 

 C6.11.3.3.4. Shipments from Procurement. RESERVED. 

 C6.11.3.3.5. Storage or staging charges may accrue when a NOA response (or 

failure to respond) requires the items to be held for an extended period of time. Any storage 

costs are charged to the FMS case. 

C6.12. CONSOLIDATION AND MARKING OF FOREIGN MILITARY SALES AND 

GRANT AID SHIPMENTS 

 C6.12.1. Consolidation Requirements. The shipment planning process should recognize 

and assure compatibility of codes in requisitions and related documents when configuring 

shipment units. 

 C6.12.1.1. Exception to Consolidation. Requisitions beginning with an N (Not 

Mission Capable Supply (NMCS)) or E (Anticipated Not Mission Capable Supply (ANMCS)) 

in the Special Requirements Code (rp 62) or containing the value 777 in the Special 

Requirements Code (rp 62-64), will not be held for consolidation, but the NOA requirements 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 16 

remain in effect. To assure compatibility of codes, rp 30-34, rp 45-50, and rp 57-61 must be 

considered for FMS nonassembly shipments; rp 55 and 56 must be considered in addition to rp 

30-34, rp 45-50, and rp 57-61 for FMS assembly shipments; and rp 30-33, rp 35, and rp 57-61 

must be considered for Grant Aid.

 C6.12.1.2. FMS Assembly Shipment Consolidation Eligibility. FMS assembly 

shipments may be consolidated into containers or shipment units if under the same U.S. Service 

program manager SC implementing agency, recipient country SC customer code, customer 

within country mark-for code, FMS delivery term code, Security Assistance program customer 

service designator (in-country service), FMS offer release option code, FMS FF/CR code, FMS 

case and case line number, project code (if applicable), priority designator (PD), and 

distribution code. 

 C6.12.1.3. FMS Non-Assembly Shipment Consolidation Eligibility. The criteria for 

FMS non-assembly shipments are the same as for FMS assembly shipments with the following 

exceptions: non-assembly shipments may be consolidated regardless of case line number (CLN) 

and the distribution code is not considered. 

 C6.12.1.4. Grant Aid assembly and non-assembly shipments may be consolidated 

into containers or shipment units if under the same U.S. Service program manager SC 

implementing agency, recipient country SC Customer Code, customer within country mark-for 

code, Grant Aid type of assistance/financing code, project code (if applicable), and PD. 

 C6.12.1.5. Consolidation will also be limited by the following conditions: 

 C6.12.1.5.1. Physical characteristics of items should be compatible with other 

items in the same shipment unit. 

 C6.12.1.5.2. Explosives or other dangerous articles must not be consolidated 

with other items. 

 C6.12.1.5.3. Aircraft, missiles, engines, and large (excess dimension) spares or 

assemblies for any item of equipment subject to special handling or construction, or requiring 

movement as a single shipment unit must not be consolidated with other line items. 

 C6.12.1.5.4. Radioactive or magnetic materiel must not be consolidated 

together or with other materiel. 

 C6.12.1.5.5. When shelf-life items are included in a consolidated shipment, the 

exterior of the consolidated shipping container must be marked under the multipack 

requirements of MIL-STD-129, "Military Standard Marking for Shipment and Storage.” 

 C6.12.2. Address Marking. The manner of designating ship-to and/or mark-for addresses 

in requisitions is described in paragraph C6.2.1.2.3. After determining the specific coded entries 

and their use as a ship-to and/or mark-for address in a given requisition, the corresponding cleartext address for container markings shall be obtained from the MAPAD. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 17 

 C6.12.3. Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-

2) Continuation Page. All references in this chapter to DD Form 1348-1A and DD Form 1348-2 

and its distribution will by direct association also apply to its continuation page as described in 

MILSTRIP Chapter 5. The continuation page contains encoded information for the automated 

processing of multiple serialized items in a shipment. 

C6.13. DOCUMENT DISTRIBUTION 

 C6.13.1. Military Assistance Program Grant Aid Documents 

 C6.13.1.1. DD Form 1348-1A. Documentation to accompany shipments shall be two 

copies of DD Form 1348-1A, Issue Release/Receipt Document. See Figure C6.F1.

 C6.13.1.2. DD Form 250. On direct deliveries from vendors, a copy of DD Form 

250, Material Inspection and Receiving Report, procurement shipping and receiving document, 

will be forwarded to the SAO of the country. 

 C6.13.2. Foreign Military Sales Documents. DD Form 1348-1A. Documentation to 

accompany shipments will be two copies of the IRRD. See Figure C6.F1. For shipments 

requiring an NOA, three copies of DD Form 1348-1A will accompany the NOA. 

Figure C6.F1. Distribution of DD Form 1348-1A 

DOCUMENT NO. OF 

COPIES 

DISTRIBUTION 

DD Form 1348-

1A 

Three Two copies must accompany all shipments. (One 

copy must be the first carbon copy.) A minimum 

of one copy must be on the outside if not in 

conflict with other applicable directives. 

The original must be retained by the shipper 

unless an automated capability is available to 

prove a shipment has been made. 

When DD Form 1348-1A contains bar coding, 

one of the two copies to accompany all shipments 

shall be the original copy. 

DD Form 1348-

1A 

One Forwarded via priority mail to the activity 

designated in the MAPAD to receive the 

document (Type Address Codes 5 and 6; if blank, 

see Type Address Codes 1 and 2, respectively). 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 18 

C6.14. SPECIAL GRANT AID PROCEDURES 

 C6.14.1. When issues of excess materiel are made in support of reimbursable Grant Aid 

requisitions, the following actions must be initiated: 

 C6.14.1.1. Change signal code to D. 

 C6.14.1.2. Furnish BN supply status to designated address(es). 

 C6.14.2. When issues of DoD Defense Working Capital Fund (DWCF) stocks are made in 

support of reimbursable Grant Aid requisitions, type of assistance/financing code C is currently 

being used. DWCF activities are billing for those after the fact. 

C6.15. CANCELLATION OF REQUISITIONS 

 C6.15.1. The rules governing cancellation of requisitions for Troop Support (see 

MILSTRIP Chapter 2, Paragraph C2.17.; Chapter 3, Paragraph C3.27.; and Chapter 8) apply to 

FMS and Grant Aid except for special procedures herein. 

 C6.15.2. When individual line items with a Grant Aid program RCN are to be canceled, or 

FMS cases/programs are to be canceled, the canceling Agency/activity shall submit single-line 

cancellation requests under the appropriate Service policy. 

 C6.15.3. FMS/Grant Aid single-line cancellation requests will be processed under Chapter 

3, Paragraph C3.27., except that: 

 C6.15.3.1. No tracer action will be initiated for FMS shipments to foreign purchasers 

that move in commercial transportation channels to commercial freight forwarders; they are 

therefore not available for cancellation after turnover to the commercial transportation carrier, 

post office, or freight forwarder. For shipments that have already shipped, storage activities 

will furnish supply sources with shipment status documents (DIC AU_). 

 C6.15.3.2. Sources of supply must advise the ILCO of contractual agreements that 

will result in cost conditions if cancellations, diversions, or holding are accomplished. The 

ILCO decides whether the cancellation, diversion, or hold actions will be suspended or 

continued. Decisions to cancellations or diversions must be provided to the supply source by 

narrative message containing the notation: “Decision for cancellation or diversion by ILCO.” 

 C6.15.4. FMS/Grant Aid mass cancellation requests will be processed under Chapter 8, 

except that Security Assistance Program mass cancellation requests will be submitted with the 

required codes for identification of one of the following, for which cancellation of all 

requisitions is requested: 

 C6.15.4.1. U.S. Service SC implementing agency and SC customer code (rp 30-32) 

 C6.15.4.2. U.S. Service SC implementing agency and SC customer code (rp 30-32) 

and project code (rp 57-59) 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 19 

 C6.15.4.3. Federal supply classification (FSC) or federal supply group (FSG) when 

associated with a U.S. Service SC implementing agency code and SC customer code (rp 30-32). 

 C6.15.5. Transportation (such as the terminal costs associated with stopping, holding, and 

returning materiel to depots or storage) and procurement termination costs incident to actual 

diversion/cancellation of FMS requisitions will be charged under DoD 7000.14-R, “DoD 

Financial Management Regulation.” 

 C6.15.6. Grant Aid shipments that meet the criteria for shipment diversion under mass 

cancellation conditions will be diverted to the pre-designated storage sites of the canceling 

Service by the Defense Transportation Service (DTS). Storage sites in receipt of Grant Aid 

cancellation shipment(s) will report the receipt(s) to the applicable Service ICP/ILCO and the 

materiel will be accounted for as suspended materiel pending receipt of disposition instructions. 

Service ILCOs will provide disposition instructions under the provisions of DoD 5105.38-M, 

“Security Assistance Management Manual” (Part II). 

 C6.15.7. Navy-sponsored FMS shipments from vendor sources will be diverted to predesignated Navy storage sites by the DTS. FMS shipments sponsored by the other Services and 

Navy sponsored shipments from DoD/General Services Administration (GSA) storage activities 

shall be diverted under MILSTRIP Chapter 8, Paragraph C8.5.1. 

C6.16. REPAIR AND REPAIR/REPLACE PROGRAM RESERVED

 C6.16.1. General. Purchasing countries can establish FMS cases to get items repaired, 

most commonly at the depot level. Purchasing country repair requirements are integrated 

with the repair programs of the military services and are accomplished by organic military 

repair facilities (i.e., Army maintenance depots, Air Force logistics centers, Naval aviation 

depots, Naval shipyards) or by civilian contractors. There are two concepts used in obtaining 

repairs under the FMS repairable program: 

 C6.16.1.1 Repair and Return. The FMS customer must request approval for repair 

through the ILCO from the item/repair manager before shipping materiel to the U.S. for 

repair. After receiving approval and shipping instructions from the item manager the 

purchaser ships the materiel to the designated repair facility where it is entered into the repair 

queue. After repairs are completed, the item is shipped back to the FMS customer. In the 

repair and return program, the cost to the country is the actual cost of the repair in 

accordance with DoD 7000.14-R, Financial Management Regulation (FMR), Volume 15, 

Chapter 7. 

 C6.16.1.2 Repair and Replace. Under the repair and replace program, the 

unserviceable item is returned to the repair activity and, if it can be economically repaired or 

overhauled, a replacement item is issued from the U.S. Military Service’s stocks. The 

country’s unserviceable item is repaired or overhauled and returned to the U.S. military 

service’s stocks. Under this program, countries are charged the estimated average cost of 

repairs (also referred to as net cost or exchange price). 

 C6.16.2. Repair Service Value. The repair service value is the cost to repair or replace 

an FMS-origin item returned by an FMS customer. The estimated or actual repair unit cost, 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 20 

as appropriate for the type of repair program, will be identified for use in specific business 

processes including status, shipment, and preparation of the subsequent billing statement by 

Defense Finance and Accounting Services (DFAS). If actual cost varies among multiple items 

in a shipment, off-line manual processing may be used to communicate the applicable values. 

 C6.16.2.1. Supply Status. When supply status (DIC AE_) is provided in 

association with a repair or repair/replace program, the repair service unit cost will be 

provided in place of the unit cost for the NSN in rp 74-80). 

 C6.16.2.2. Materiel Release Order (MRO). When the repaired or replacement item 

is located in a DoD storage activity, the activity directing shipment must include the repair 

service unit cost on the release order (DIC A5_) so that it can be perpetuated to the shipment 

documentation. The Air Logistics Complex has comparable ability via direct interface with a 

shipping Distribution Depot; for non-Air Logistics Complex locations, offline communications 

will be required to convey the repair cost information to the depot. 

 C6.16.2.3. Shipment Document. The repair facility and/or the storage activity will 

include the estimated or actual repair service unit cost on the shipping document. This is 

required for U.S. Customs export purposes. For DoD storage activities, the repair service 

value will be perpetuated from the MRO and will be properly identified on the DD 1348-1A/2 

(see Appendices 1.1, 1.35, and 3.48).

C6.17. RETURN OF DISCREPANT FOREIGN MILITARY SALES MATERIEL 

 C6.17.1. Discrepancies in FMS shipments are reported on a Supply Discrepancy Report 

(SDR) (via SF 364, Report of Discrepancy, or equivalent under DLMS), by the receiving FMS 

customer through the applicable ILCO. The required data entries and procedures for processing 

SDRs are provided in DLM 4000.25, DLMS Manual Volume 2, Chapter 17. 

 C6.17.2. When it is determined that materiel reported on an SDR is to be returned to U.S. 

supply systems stocks, the U.S. source of supply will provide the SDR reply to the applicable 

ILCO for distribution to the FMS customer. The source of supply or the applicable ILCO will

prepare DD Form 1348-1A to be used to return the materiel. The prepared form will contain 

entries shown in Appendix 3.50. All DLA shipments resulting in an SDR due to a wrong item 

received will be returned to a CONUS DLA depot as part of the SDR process. 

 C6.17.3. The DTS will be used to return discrepant FMS materiel when appropriate. This 

can be accomplished in two ways: 

 C6.17.3.1. If a transshipment point has not been specified and the SAO has the 

capability/capacity to perform this function, the SAO will arrange for movement through the 

DTS. 

 C6.17.3.2. If a transshipment point has been designated, the transshipment point will

arrange for movement through the DTS. 

 C6.17.3.3. The transshipment point should be a U.S. Activity located in the FMS 

country that submitted the SDR and/or be reasonably accessible to the FMS country. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 5 

Page 21 

 C6.17.3.4. At a minimum, the transshipment point will provide legible copies of the 

signed DD Form 1348-1A (evidencing receipt) to the U.S. source of supply identified in rp 67-

69, the appropriate CR listed in the MAPAD, and, if requested, to the consignor. The latter two 

copies may be reproductions of the copy furnished to the source of supply. 

 C6.17.3.5. Coordination between the U.S. source of supply and the ILCO is required 

prior to initial designation as a transshipment point of an S/A other than that of the source of 

supply. 

 C6.17.3.6. When the DTS is not used for return of discrepant FMS materiel, the 

holding FMS country will arrange for movement through the FF/CR to the activity designated in 

Block 3 of DD Form 1348-1A. CONUS inland shipments will be effected by the use of a collect 

commercial bill of lading (CBL). Reimbursement of transportation charges between the holding 

FMS country and the FF/CR shall be requested by the CR to the U.S. source of supply identified 

in rp 67-69 of DD Form 1348-1A. 

 C6.17.3.7. Regardless of the method of transporting return-eligible discrepant FMS 

materiel, all shipments pursuant to these procedures must be completed within 180 days of the 

date of document preparation entered in Block 5 of the DD Form 1348-1A. 

C6.18. FMS TRANSPORTATION. FMS transportation guidance may be found in the Security 

Assistance Management Manual (SAMM), DoD 5105.38M and the DTR 4500.9-R, Part II. 

 C6.18.1. FMS detention and demurrage charges are located in the Security SAMM, 

Chapter 7. 

 C6.18.2. FMS document retention requirements are defined in the DTR 4500.9-R, 

Appendix E, Paragraph Q. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 6 

Page 1 

Enclosure 6 

A. Update Appendix 2.22 to DLM 4000.25-1 by adding the DLMS equivalent location for the 

Cooperative Logistics Program Support Category Code. The required change is annotated as 

red, bold, italics. 

AP2.22. APPENDIX 2.22

COOPERATIVE LOGISTICS PROGRAM SUPPORT 

CATEGORY CODES 

NUMBER OF CHARACTERS: One. 

TYPE OF CODE: Numeric: 

EXPLANATION: Provides information as to whether or not supply support on a 

Cooperative Logistics Supply Support Arrangement (CLSSA) 

requisition or passing order (national stock number (NSN) 

only) (“V” in rp 35) should be made on a programmed or unprogrammed basis. This code will be entered by the 

applicable International Logistics Control Office (ILCO). 

DLMS LOCATION: Industry Code (LQ01 Code 89) 

LEGACY RECORD POSITION: 72. 

CODE EXPLANATION 

1 Lead time necessary for the support source to augment U.S. stocks to support the 

CLSSA has passed. Assets can be released on a programmed basis. 

2 Lead time necessary for the supply source to augment U.S. stocks to support the CLSSA 

has not passed. Assets can be released on an un-programmed basis. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 7 

Page 1 

Enclosure 7 

A. Update Appendix 3.3 to DLM 4000.25-1 to modify Chapter 6 reference for the quantity field 

entry and instructions. The required change is annotated as red, bold, italics. 

AP3.3. APPENDIX 3.3 

SECURITY ASSISTANCE PROGRAM REQUISITION 

FIELD LEGEND 

TYPE REQUISITION BLOCK 

NUMBER(S) (MANUAL) 

RECORD POSITION(S) 

(MECHANICAL) ENTRY AND INSTRUCTIONS 

Quantity 25-29 a. Enter quantity requisitioned. 

b. When quantity restriction 

applies; for example, total 

requirements for an item will 

result in more than 25 shipment 

units for specified items, see 

Chapter 6, Section C6.4.4. 

c. For ammunition and 

ammunition related requisitions 

only (items in Federal supply 

group (FSG) 13 and for Federal 

supply classification (FSC) 1410, 

1420, 1427, 1440, 5330, 5865, 

6810 or 8140), enter an “M” in rp 

29 to express in thousands any 

quantity exceeding 99,999. 

Example: A quantity of 1,950,000 

will be expressed as 1950M (1950 

in rp 25-28 and an M in rp 29). 

 

Document Number 30-43 Enter the document number as 

assigned by the preparing activity.
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 7 

Page 2 

FIELD LEGEND 

TYPE REQUISITION BLOCK 

NUMBER(S) (MANUAL) 

RECORD POSITION(S) 

(MECHANICAL) ENTRY AND INSTRUCTIONS 

Service/Agency Code 30 

(First Position)

Enter the alphabetical code of the 

SC implementing agency 

Component designated as the 

recipient of the Security 

Assistance order.

Security Cooperation 

Customer Code

31-32

(First and Second 

and Third

Position)

Enter the appropriate recipient 

country/organization for the 

Security Assistance materiel.

 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 7 

Page 3 

FIELD LEGEND 

TYPE REQUISITION BLOCK 

NUMBER(S) (MANUAL) 

RECORD POSITION(S) 

(MECHANICAL) ENTRY AND INSTRUCTIONS 

Mark-For 

(In-Country Code)

33

(Third Fourth

Position) 

a. For Grant Aid, enter the onedigit alpha or numeric code to 

indicate the country recipient and 

place of discharge within the 

country.

b. For foreign military sales 

(FMS), enter the one-digit 

alpha/numeric code that identifies 

the countries’ selected mark-for 

addresses, that will be part of 

shipment container markings 

selected mark-for addresses, that 

will be part of shipment container 

markings. When rp 46-47 

contains code XX, the address 

identified by the code in rp 33 will 

be the ship-to address. When a 

code is not applicable, a numeric 

zero (0) will be entered. 

c. An XW entry in rp 46-47 

indicates instances where the 

materiel is to be delivered to an 

assembly point or staging area. In 

such instances, in-the-clear 

shipping instructions will be 

contained in the remarks portion 

of the requisitions and related 

materiel release orders (MRO). 

Foreign Military Sales 

Delivery Term

34

(Fourth Fifth

Position)

a For FMS requisitions, enter the 

numeric code to identify delivery 

term for type of shipment.

b The above entry is not 

applicable to Grant Aid 

requisitions. For Grant Aid 

requisitions, always enter a 0 

(zero).
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 7 

Page 4 

FIELD LEGEND 

TYPE REQUISITION BLOCK 

NUMBER(S) (MANUAL) 

RECORD POSITION(S) 

(MECHANICAL) ENTRY AND INSTRUCTIONS 

Security Assistance 

Program Type of 

Assistance/ Financing

35

(Fifth Sixth

Position)

Enter the one-digit alpha or 

numeric code to identify the type 

of assistance.

 

(Intervening text not 

shown) 

 

 

Supplementary 

Address

45-50 Contains entries indicated below: 

Security Assistance 

Program Customer 

Service Designator 

(In-Country Service) 

 45 

(First Position)

a. For FMS, this code, must be 

the Service/Agency Assignment 

Code B, D, K, P, or T since these 

are the only codes with addresses 

published in the Military 

Assistance Program Address 

Directory (MAPAD). 

b. For Grant Aid, enter an alpha Y 

to indicate that the contents in 

Block 15 or rp 46-50 are not 

meaningful to the system, but are 

to be perpetuated in the ensuing 

documentation. 

 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 7 

Page 5 

FIELD LEGEND 

TYPE REQUISITION BLOCK 

NUMBER(S) (MANUAL) 

RECORD POSITION(S) 

(MECHANICAL) ENTRY AND INSTRUCTIONS 

Address 46-47

(First and Second 

and Third

Position)

a. For FMS, enter the appropriate 

types of country FMS offer 

release options in rp 46 and FF in 

rp 47 designated by the recipient 

country (see the MAPAD). When 

the shipments are to be made 

under U.S. sponsored 

transportation, alpha XX will be 

entered. An XW entry in rp 46-47 

indicates the materiel is to be 

delivered to an assembly point or 

staging area In such instances, inthe-clear shipping instructions will 

be contained in the remarks 

portion of the requisitions and 

related MROs. 

 48-50

(Third, Fourth, 

and Fifth and 

Sixth Position) 

b. For FMS, enter the applicable 

three-position case number 

assigned to the FMS transaction. 

 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 8 

Page 1 

Enclosure 8 

A. Update Appendix 3.30 to DLM 4000.25-1 to modify Chapter 6 reference for the FMS Notice 

Number entry and instructions. The required change is annotated as red, bold, italics. 

AP3.30. APPENDIX 3.30 

FOREIGN MILITARY SALES NOTICE OF 

AVAILABILITY KEY DOCUMENT 

AP3.30.1. The mechanized foreign military sales (FMS) notice of availability (NOA) is 

provided to customers having a need to receive mechanized data for FMS shipments when FMS 

offer release option Y or Z is entered in rp 46 of requisitions. This FMS NOA Key document 

shall accompany the FMS NOA detail documents. 

FIELD LEGEND 

RECORD 

POSITION(S) ENTRY AND INSTRUCTIONS 

FMS Notice Number 61-77 Identifies the number assigned to the shipment that 

controls the shipment from shipper to consignee. See 

DLM 4000.25-1, Chapter 6, Paragraph C6.11. 
DLM 4000.25-1, Month XX, 20XX 

Change 3 

 ADC 1078, Enclosure 9 

Page 1 

Enclosure 9 

A. Update Definitions to DLM 4000.25-1 to modify Chapter 6 reference for the definition 

associated with FMS offer release options. The required change is annotated as red, bold, 

italics. 

DEFINITIONS 

TYPES OF COUNTRY SECURITY ASSISTANCE FOREIGN MILITARY SALES OFFER 

RELEASE OPTIONS.

1

 Methods by which countries participating in the FMS program advise 

supply sources by coded entry on requisitions whether or not prior notice to the CRs or freight 

forwarder or country representative (FF/CR)s is required before release of materiel shipments. 

The type of offer release option will be determined as a result of negotiations between the CR 

and the Service at the time case agreement is reached and will prescribe actions required in 

regard to shipments against the case except when the shipping activity determines a need for 

added protection and/or controls covered under Chapter C6, paragraph C6.11. 

1. Type A. Shipments are to be released automatically by the shipping activity without 

advance notice. 

 2. Type X. The U.S. Service and the CR have agreed that the: 

 a. U.S. Service will sponsor the shipment to a country address. Under this agreement 

Block 34 (FF/CR code) of the DD Form 1513 must contain “X” and a (CC) mark-for code must be 

entered in Block 33 (mark-for code). The MAPAD must contain the customer within country markfor CC code and addresses for each type of address required; such as, parcel post, freight, and 

documentation. 

 b. Shipments are to be made to an assembly point or staging area as indicated by 

clear text instructions on exception requisitions. Under this agreement block 34 of the DD Form 

1513 must contain “W.” A mark-for code may be entered in Block 33 and the MAPAD must contain 

the mark-for code if the mark-for address is to be used on the shipment to the assembly point or 

staging area. 

 3. Type Y. Advance NOA to the FF/CR is required before release of shipments, but 

shipment may be released automatically if release instructions are not received by the shipping 

activity within 15 days subsequent to the date of the NOA. 

 4. Type Z. Advance NOA to the FF/CR is required before release of shipment and specific 

release/shipping instructions must be received by the shipping activity before shipment may be made.

 

1

 See DOD 5105.38-M for additional data concerning the use of these codes and complete instructions for preparing 

the DOD Offer and Acceptance.