DLMSO August 14, 1998

MEMORANDUM FOR: DISTRIBUTION

SUBJECT: Addendum to Approved Defense Logistics Standard System

(DLMS) Change 9A, Validation of Force or Activity

Designator (F/AD) I Activities

The attachment is forwarded as an addendum to approved

DLSS/DLMS change to the DoD 4000.25-1-M, Military Standard

Requisitioning and Issue Procedures (MILSTRIP) and to the DoD

4000.25-M, DLMS, Volume 2, Supply, Chapter 5, Requisitioning.

This addendum is effective immediately and is based upon

coordination with the DLMS Supply Process Review Committee,

DUSD(L), and the Joint Chiefs of Staff (J4). 

Addressees may direct their questions to Ms. Ellen Hilert,

DSN 235-5271; 703-275-5271; e-mail: ellen_hilert@hq.dla.mil or

Ms. Vermella Saváge, DSN 235-5272; 703-275-5272; e-mail:

vermella_savage@hq.dla.mil. Others may direct questions/comments

to their Service=s/Agency=s designated representative.

/signed/

JAMES A. JOHNSON

Director

Defense Logistics Management

Standards Office

Attachment
2

DISTRIBUTION:

DLMS Supply PRCs

USA AMCLG-SM/ATCL SAL

USN NAVSUP 4113A/NAVICP 101.01/SPCC-031B

USAF AFMC/LGIM

CMC LPS-1/LPP-2

USCG G-SL

NIMA ST D 101

DLA DLSC-LS

GSA FSS FCSD/FCSP

DAASC DSDC SSL

DSWA FCPNM

FAA AFZ-500

US TRANSCOM TCJ3/J4

NSA S711

DSAA MEAN-AP

ADUSD(L)MDM

Joint Staff LRC: J4

cc:

ARMY LOGSA SATPV L

NAVSUP 73/73
1 Attachment 1

Addendum to Approved DLMS Change 9A

Validation of Force or Activity Designator (F/AD) I Activities

1. ORIGINATOR:

a. Service/Agency: DLMSO

b. Originator: Ellen Hilert, Supply PRC Co-chair, DSN

235-5271 or 703-275-5271, or e-mail: ellen_hilert@hq.dla.mil and

Vermella Savage, DoD MILSTRIP System Administrator, DLMSO, DSN

235-5272 or 703-275-5272 or e-mail: vermella_savage@hq.dla.mil

2. FUNCTIONAL AREA: Supply

3. REFERENCE: DLMSO memorandum dated June 1, 1998, subject: 

Approved Defense Logistics Standard System (DLMS) Change 9A,

Validation of Force or Activity Designator (F/AD) I Activities

4. REQUESTED CHANGE:

a. Title: Addendum to Approved DLMS Change 9A, Validation

of F/AD I Activities

b. Description of Change:

(1) This addendum defines processing procedures for

Security Assistance (SA) requisitions.

(2) This addendum designates the JCS (J4) as the

single contact point for providing DoDAAC updates to the DAASC

for inclusion on the edit table. It modifies and further defines

 the original requirement for Service/Agency points of contact. 

It references the DoD 4140.1-R, Materiel Management Regulation

for related responsibilities of DoD Components.

c. Procedures:

(1) Revise MILSTRIP Appendix B14, section D, paragraph

b and add new paragraphs c and d as follows:

Ab. Validation of F/AD I Activities. By direction of the

Office of the Secretary of Defense, the Defense Automatic

Addressing System Center (DAASC/DSDC-SSL) will validate F/AD I

usage through the requisitioning process. DAASC will maintain
2 Attachment 1

an edit table consisting of activities authorized use of F/AD I.

To preserve accuracy and timely update, the Joint Chiefs of

Staff will forward to DAASC all Secretary of Defense approved

assignments of FAD I immediately upon approval. Telephonic or

electronic communication, to include on-line update, with the

DAASC is authorized for time sensitive updates, however formal

documentation shall be forwarded to DAASC to support inclusion of

all F/AD I authorized activities. In order to maintain

unclassified communication, JCS contact points are advised to

identify authorized activities by DoDAAC only (no clear text

activity names) and make no reference to the associated F/AD. PD

01, 04, and 11 requisitions (DI Code A0_, AM_, AT_, A3_, A4_)

which do not identify an authorized activity in the document

number (rp 30-43) or supplemental address field (rp 45-50) will

be identified for investigation without interruption of normal

requisition processing. In addition, the DAASC will assess the

validity of transactions which bypass the F/AD I validation

process as a result of alternative requisition submission, e.g.,

Defense Supply Expert System (DESEX) input, using the requisition

image transaction. Suspected abuse will be output to the

Unauthorized Priority Designator Assignment Report (Appendix

A35). 

c. Security Assistance (SA) Requisitions. SA requisitions

(identified by Service Code B, D, K, P, or T in rp 30/45) will be

reviewed for appropriate PD assignment by the ILCO prior to

release. Specific procedures to accomplish this may be deferred

until implementation of the Defense Security Assistance

Management System (DSAMS). SA requisitions will not be

revalidated by DAASC against the established edit table.

However, any SA requisitions with PD 01, 04, or 11 will be

displayed as suspected abuse in the above report under the

appropriate Service/Agency heading with no activity name.

d. Participating Service/Agency Points of Contact and

Responsibilities. DoD 4140.1-R, Appendix 9, (reference e)

requires DoD Components to designate a single office of primary

responsibility to act as focal point for UMMIPS matters. To

provide clear visibility of such points of contact, the JCS, the

Military Services, the Defense Logistics Agency (if needed), and

the General Services Administration, will provide contact

information to DLMSO for publication in this appendix. Contact

information shall include office name/symbol and communications

numbers (individual names are optional). Primary and alternate

information should be included. DoD Component responsibilities

for monitoring FAD assignments and conducting annual reviews are

delineated in reference e.@
3 Attachment 1

(2) Corresponding revisions will be posted to DLMS,

Volume 2, Chapter 5.

5. REASON FOR CHANGE:

a. Security Assistance requisitions do not include a DoDAAC

in rp 30-43 or rp 45-50 for validation against the DAASC edit

table. Significant expansion of the validation criteria by DAASC

to cover SA is not warranted at this time. The Defense Security

Assistance Management System (DSAMS), currently under

development, will include validation for appropriate PD usage. A

DSAMS table will monitor F/AD assignment in four possible

combinations: (1) country, (2) country/in-country service, (3)

country/case, and (4) country/project code. Once fully

implemented all SA requisitions are expected to flow through the

DSAMS. Additionally, F/AD I assignment to foreign countries is

historically rare (no such assignments in recent memory);

therefore, this addendum provides for report display of SA

requisitions for investigation.

b. JCS is designated as the single point of contact with the

DAASC to simplify the process and maintain necessary controls and

speed. This is fully consistent with DoD 4140.1-R which places

responsibility with the JCS for establishing mechanisms to

supervise overall implementation of F/ADs to U.S. and foreign

country forces and activities and gives the JCS sole

responsibility for recommending new F/AD I assignments.

6. ADVANTAGES/DISADVANTAGES: No known disadvantages. 

Advantages include increased efficiency for advising DAASC of

table updates and inclusion of specific procedures for SA which

was a deficiency noted in the original approved change.

7. IMPACT: Minimal impact to DAASC validation for SA

requisitions. Procedural changes for reporting new activities

for inclusion on the DAASC edit table will impact JCS.