DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 11, 2020

MEMORANDUM FOR THE RECORD

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1367,

Administrative Update to Convert Federal Notes to DLMS Notes within DLMS

Implementation Conventions 

The attached approved administrative change to DLM 4000.25, Defense Logistics 

Management Standards is effective immediately. This administrative change does not change or 

eliminate any existing procedures, or add any new procedures.

Point of contact is Ms. Tonja Daniels-Carter, EBSO Supply, email Tonja.DanielsCarter@dla.mil. 

THOMAS A. DELANEY 

Director, Enterprise Business Standards Office

DLA Information Operations

Attachment
Attachment, ADC 1367

Page 1

ADC 1367

Administrative Update to Convert Federal Notes to DLMS Notes within 

DLMS Implementation Conventions

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Tonja DanielsCarter, Enterprise Business Standards Office (EBSO), email Tonja.Daniels-Carter@dla.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: Defense 

Logistics Management Standards

3. REFERENCES:

a. EBSO Website, DLMS Implementation Conventions 

https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/

b. Federal Information Processing Standard (FIPS), 161-2, Electronic Data Interchange 

(EDI) (Issued on May 22, 1996/withdrawn on September 2, 2008). Federal Register Citation 

Volume and Page: 73FR/51276. FIPS 161-2

c. DoDD 8190.01E, Defense Logistics Management Standards, January 9, 2015, 

Incorporating Change 2, August 31, 2018 (Current)

d. Approved DLMS Change (ADC) 1353, Administrative Update to Change 

Transportation Method and Transportation Mode Codes

e. DLMS 527D Due-in/Advance Receipt/Due Verification dated October 29, 2018

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change will convert and/or combine

existing Federal Notes to DLMS Notes within the current DLMS Implementation Conventions 

(IC) as appropriate (Reference 3.a.) and delete Federal Notes. This change will also revise some 

existing DLMS Notes to reflect consistent wording and update DLMS ICs that contain weblinks. 

This administrative ADC does not change, eliminate, or add any new procedures.

b. Background:

(1) In the 1990s and early 2000s, EBSO participated in the DoD EDI Standards 

Management Committee (EDISMC) which was a part of the Federal EDI Standards Management 

Coordinating Committee (FESMCC). Under FIPS 161-2 (Reference 3.b), the goal of the 

FESMCC was to ensure a single Federal Government face to industry and its partners in the use 

of EDI, consistency among instances of an application across agencies, streamlined data, and 

coordinated Government representation at standards bodies. Functions of the committee 

included harmonizing development of EDI transaction sets and message standards among 

Federal agencies, and the setting of Government-wide implementation conventions for each EDI 

application used by Federal agencies.
Attachment, ADC 1367

Page 2

(2) During this time, EBSO developed DoD Logistics ICs as supplements to 

overarching Federal ICs and contributed to the development of Federal ICs. In the 2000s, the 

Business Transformation Agency (BTA) absorbed the EDISMC, and the FESMCC was 

eliminated due to funding cuts. In September 2008, FIPS 161-2 was cancelled and in 2015, an 

updated DoDD 8190.01E (References 3.c.) was issued to reflect the status. After these 

developments, EBSO continued to release revised versions of DLMS ICs to the BTA, until the 

BTA was re-organized, and the FedeBiz website was no longer maintained.

(3) EBSO no longer maintains Federal ICs and has regularly removed Federal 

notes from DLMS ICs as part of the ongoing change process. Additionally, several DLMS 

Notes within the IC will be standardized under this administrative change.

c. Approved Change in Detail:

(1) Update the DLMS ICs identified in the Enclosure by removing Federal notes

and/or converting/combining the Federal notes to DLMS notes.

(2) Throughout the DLMS ICs, revise the notes below for consistency: 

Existing Note “For DLMS use, only the following codes are authorized”

Revised Note “The following codes are authorized”

Existing Note Users operating under the Defense Logistics Management Standards 

(DLMS) must reference the Unit of Issue and Purchase Unit Conversion 

Table and the Transportation Method of Shipment Conversion Table which 

can be found on the Enterprise Business Standards Office (EBSO) Website 

at www.dla.mil/does/DLMS”.

Revised Note:

(Reference 3.d.)

Users operating under the Defense Logistics Management Standards 

(DLMS) must reference DOD/ASC X12 Conversion Guides for Unit of 

Materiel Measure, Type of Pack and Transportation Method/Type Code, 

which can be found on the Enterprise Business Standards Office (EBSO) 

Website at www.dla.mil/does/DLMS” 

(3) ADC 1305 updated the term, advance receipt information (ARI) to the more 

commonly used term, prepositioned materiel receipt (PMR). EBSO implemented this change 

throughout the Defense Logistics Manual (DLM) 4000.25 Volume 2 procedures, and in some 

sections of the DLMS 527D Due-in/Advance Receipt /Due Verification IC (Reference 3.e.). 

This change will complete the update from ARI to PMR throughout remainder of the 527D IC.

(4) Website references within the DLMS IC will be updated as necessary in the 

affected DLMS ICs.

d. Proposed Transaction Flow: None

e. Alternatives: None – Continued inclusion of separate Federal Notes is confusing to 

users and serves no practical use.
Attachment, ADC 1367

Page 3

5. REASON FOR CHANGE: Eliminates Federal notes throughout the DLMS ICs, in addition 

to revising existing DLMS Notes to reflect consistent wording.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Provides administrative updates to transaction sets and omits old data 

no longer relevant. 

b. Disadvantages: None

7. IMPACT: This administrative change does not change or eliminate any existing procedures,

or add any new procedures. 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): None

e. Non-DLM 4000.25 Series Publications: No impact to external publications
Enclosure, ADC 1367

Page 1

Enclosure

DLMS Implementation Convention Note Updates

Delete or combine Federal Notes with DLMS Notes, Update DLMS Notes for consistency and 

Update weblinks in transactions.

Number X12 Version Title

140A 4010 Small Arms & Light Weapons (SA/LW) Reporting

180M 4010 Materiel Returns Reporting

511M 4010 Requisition Modification

511R 4010 Requisition

517G 4010 Management Control Activity Validation

517M 4010 Materiel Obligation Validation (MOV)

527D 4010 Due-in/Advance Receipt/Due Verification

527R 4010 Receipt, Inquiry, Response and MRA

536L 4010 Logistics Reassignment Management Data

567C 4010 Contract Completion Status

650A 4030 Assembly Component Maintenance Structure

650C 4030 Component Packing Confirmation

810L 4010 Logistics Bill

812L 4010 Logistics Bill Adjustment Request Reply

812R 4010 Logistics Bill Adjustment Request

824R 4010 Reject Advice

824W 4010 Disposal Turn-In Document (DTID) and Hazardous 

Material/Hazardous Waste Profile Sheet

830D 4010 Demand Data Exchange (DDE) Projected Supply Plan

830R 4010 Special Program Requirements

830W 4010 War Materiel Requirements

832N 4010 Catalog Data Support

841W 4010 Hazardous Material/Hazardous Waste (HM/HW)

842A/R 4030 Standard Supply Discrepancy Report (SDR) Reply

842A/W 4030 Standard Supply Discrepancy Report (SDR) Follow-up, 

Correction, Cancellation & Reconsideration Request

842C/I 4030 Stock Screening Request

842C/R 4030 Stock Screening Reply

842P 4010 Product Quality Deficiency Report (PQDR) Data Exchange

842S/Q 4030 Storage Quality Control Report

842S/R 4030 Storage Quality Control Report (SQCR) Reply

846A 4010 Asset Reclassification

846C 4030 Disposition Category Update

846D 4010 Logistics Reassignment Transfer and Decapitalization
Enclosure, ADC 1367

Page 2

Number X12 Version Title

846F 4010 Single Manager for Conventional Ammunition (SMCA) Freeze/ 

Unfreeze Action

846I 4010 Asset Status Inquiry/ Report

846P 4010 Physical Inventory Request

846R 4010 Location Reconciliation Request 

846S 4010 Logistics Reassignment Storage Transfer/Order/Reply

856N 4010 Notice of Availability

856N 4030 Notice of Availability

856P 4010 Advance Shipment Notice (ASN)

856R 4010 Shipment Status Materiel Returns

856R 4030 Shipment Status Materiel Returns

856S 4030 Shipment Status

856W 4010 Hazardous Material/Hazardous Waste (HM/HW)

861P 4010 Receiving Advice/Acceptance Certificate

867D 4010 Demand Reporting

867I 4010 Issue

869A 4010 Requisition Inquiry/Supply Assistance Request 

869C 4010 Requisition Cancellation

869F 4010 Requisition Follow-Up

870L 4010 Special Program Requirements (SPR) Status or Notification

870M 4010 Materiel Returns Supply Status

870N 4010 Notice of Availability Reply 

870S 4010 Supply Status

888A 4010 Small Arms & Light Weapons (SA/LW) Data Change

888I 4010 Storage Item Correction

888W 4030 Weapon Systems Data ChangeR

940R 4010 Materiel Release

940S 4010 Materiel Staging Request

943A 4010 Warehouse Service Advice

945A 4010 Materiel Release Advice

945A 4030 Materiel Release Advice

947I 4010 Inventory Adjustment

947I 4030 Inventory Adjustment