IN REPLY 

REFER TO 1627 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-622 t 

December 21, 2011 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 457, 

Intra-DLA Revisions to Procedures and DLMS 511R Requisition to Support 

Directed Release of Materiel (Post-Post Action) by DLA Disposition Services Field 

Offices under Reutilization Business Integration (RBI) (Staffed as PDC 432) 

The attached change to DOD 4000.25-M, Defense Logistics Management System (DLMS) 

and DOD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures (MILSTRIP), is 

approved for implementation. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 703-

767-0676 or DSN 427-0676, or email: Ellen.Hilert@dla.mil. Others must contact their Component 

designated Supply PRC representative. 

Attachment 

ADC 457 

cc: 

ODASD(SCI) 

cb~~ Director 

DLA Logistics Management Standards 
Attachment, ADC 457, Page 1

ADC 457

Intra-DLA Revisions to Procedures and DLMS 511R Requisition to Support Directed Release 

of Materiel (Post-Post Action) by DLA Disposition Services Field Offices under RBI

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: DLA Logistics Information Service Agency-LAR, J6B, 269.961.5723

b. Functional POC: DLA Logistics Information Service Agency-LAR, J6B, 269.961.5276

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Primary: Supply/ Logistics.

b. Primary/Secondary Functional Process: Primary: Requisitions

3. BACKGROUND: The DLA Disposition Services is a worldwide presence within the Department 

of Defense, with disposal specialists in 14 foreign countries, two U.S territories, and 39 states. DLA 

Disposition Services’ mission is the execution of disposition solutions for excess military property. 

The Reutilization Business Integration (RBI) project will replace the DLA Disposition Services 

Automated Information System (DAISY) by integrating DLA Disposition Services business processes 

within the DLA enterprise suite of applications, including the Distribution Standard System (DSS) and 

the Enterprise Business system (EBS). Under RBI, two additional system sources will transmit DLMS 

511R, Requisition transactions related to Disposition Services property to EBS: Distribution Standard 

System (DSS) and the Reutilization/Transfer/Donation (RTD) Web Application.

a. Intent of the transaction: 

(1) This ADC will describe the process for DSS-generated DLMS 511R transactions 

formatted as the DLA-Directed Materiel Release Order (MRO) (Document Identifier Code (DIC) 

C0_). A separate PDC will be provided to address standard requisitioning from DLA Distribution 

Services. Significant revisions subsequent to staffing are identified by yellow highlighting.

(2) DSS will provide DLMS 511R Requisition transactions for directed release for 

DLA Disposition Services inventory identified by the DLA ICP to the Disposition Category Disposal 

(DS) and a specific subset of Disposition Category Sales (SL) category items that is identified by 

Disposal Sub-Categories: Commercial Venture (CV), and Scrap Venture (SV). A brief description 

follows: 

(a) Disposal Category (DS) – When EBS determines an item is not eligible for 

Reutilization/Transfer/Donation or sale, the inventory will be assigned a Disposition Category Code of 

DS (Disposal). Disposal processes include, but are not limited to, Ultimate Disposal and Destruction, 

Precious Metals Recovery Program, De-manufacturing, Return-to-Manufacturer, and Abandonment 

and Destruction processes. DSS will manage the issue of all items that have been identified for this 

category of disposal processing. The Inventory Control Point (EBS) will identify property categorized 

for Disposal and send DSS a DLMS 846C, Disposition Category Update [new transaction1

] to the 

DLA Disposition Service Field office (using DSS) to initiate disposal processing. The DLA 

 1 Refer to PDC 436, IntraDLA Change - Establish New DLMS Supplement 846C, DLA Disposition Category Update 

Transaction and Procedures for use by DLA Disposition Services under RBI, dated January 14, 2011.
Attachment, ADC 457, Page 2

Disposition Service Field Office (using DSS) will send a DLMS 511R DLA-Directed Materiel Release 

Order (MRO) transactions to the Inventory Control Point (ICP) (EBS) for inventory issued to a 

Disposal customer.

(b) Sales Category (SL) Subset Commercial Venture (CV) - DLA Disposition 

Services has a partnership with a Commercial Venture firm, Government Liquidation (GL), to sell 

DOD surplus property throughout the United States following the Reutilization, Transfer, and

Donation screening cycle. The ICP (EBS) will identify property categorized for CV and send DSS a 

DLMS 846C Disposition Category Update, to the DLA Disposition Service Field Office (using DSS) 

to initiate CV processing. The DLA Disposition Service Field Office (using DSS) will send a DLMS 

511R DLA-Directed MRO transactions to the ICP (EBS) for inventory issued to the Commercial

Venture customer.

(c) Sales Category (SL) Subset Scrap Venture (SV) - DLA Disposition Services 

has a partnership with a Scrap Venture firm to manage the receipt, marketing, and sale of virtually all 

surplus scrap property generated by DOD installations throughout the United States. The ICP (EBS)

will identify property categorized for SV and send DSS an 846C - Disposition Category Update, to the 

DLA Disposition Service Field office (using DSS) to initiate SV processing. The DLA Disposition 

Service Field Office (using DSS) will send 511R DLA-Directed MRO transactions to the ICP (EBS) 

for inventory issued to the Scrap Venture customer.

(d) DSS will alert EBS to the type of issue processed by populating the 

Disposition Category Code and Disposition Sub-Category Code when applicable (previously known as 

removal type code when used on the post-post requisition transaction) with a value DS or SL, plus CV, 

or SV when SL is applicable. Each 511R transaction will include a DTID or a scrap property quantity. 

A Disposition Services Disposition Category Code of DS indicates DSS issued the property to a 

disposal customer, CV indicates the property was issued to the commercial venture customer, and SV

indicates the property was issued to the scrap venture customer.

b. Scenario for which the transaction is used:

(1) Disposition Category Code: Disposal (DS):

(a) As a result of RBI, DSS is responsible for managing the issue of all items 

that have been identified for disposal processing. Disposal services include, but are not limited to, 

Ultimate Disposal; Return-to-Manufacturer; Precious Metals Recovery Program; and Abandonment 

and Destruction. The Disposal Turn-In Document (DTID) disposition status will identify the stage of 

disposition service processing the item is currently within. 

(b) DSS will initiate Disposal processing for an item upon receiving an 846C 

Disposition Category Update Transaction from EBS2

. Upon receiving this transaction, DSS will place 

the DTID on an Ultimate Disposal (UD) workbench to determine the method of Disposal processing. 

If ultimate disposal systematically determines to issue the property to a UD customer, it will send DSS 

a notification. DSS will then spin up a unique Document Number and create an internal 940R MRO.

DSS will then decrement the Routing Identifier Code (RIC) S9D (or S9W)3 balance, create and exit the 

511R DLA-Directed MRO (DIC C0), position the MRO for UD to release, and once released, will then 

 2 Refer to ADC 412/PDC 436, Intra-DLA Change - Establish New DLMS Supplement 846C, DLA Disposition Category 

Update Transaction and Procedures for use by DLA Disposition Services under RBI, dated January 14, 2011. 

3 RIC S9W will be used for all property issued from a Recycling Control Point and RIC S9D will be used for all property 

issued from a DLA Distribution Services Field Office
Attachment, ADC 457, Page 3

send a 945A Materiel Release Confirmation to S9D (or S9W) through DAAS. No billing is involved 

with post-post 511R DLA-Directed MRO (DI Code C0). The signal code on the 511R DLA-Directed 

MRO will be an M. DSS will populate the ordered-by and ship-to party with the DoDAAC of the 

disposal customer. When the 511R is received from DSS, a sales order will be created in EBS.4 

(c) Small Arms/Light Weapons (SA/LW) Serial Number and Unique Item 

Identifier (UII). Subsequent to staffing of the proposed change, it was determined that the 511R 

DLA-Directed MRO (DIC Code C0) will not contain the serial number/UII for SA/LW.

(d) After DSS exits the 511R DLA-Directed MRO transaction, the DSS will 

then send a DLMS 945A Materiel Release transaction. However, EBS will decrement its balance 

when it receives the DLMS 511R DLA-Directed MRO. 

(2) Disposition Services Sub-Category Code: Commercial Venture (CV): 

(a) Items issued through the CV sales contract will not follow the standard EBSDSS MILSTRIP process. This is a result of how DLA Disposition Services bills the CV sales 

customer. Typically, EBS would bill a customer upon receipt of a DLMS 945A transaction received 

from DSS. DLA Disposition Services bills the CV customer for inventory that has not been physically 

removed from the DLA Disposition Services Field Office location. Since the CV customer is billed for 

non-removed items, EBS cannot base the customer billings on 945A Materiel Release Confirmation as 

it does for all other requisition types. Instead, EBS will create the CV contract using non-delivery 

relevant service property to charge the CV customer a percentage of acquisition value for all property

sourced against the sales contract. DLA Disposition Services defines service property as property

within EBS that is used for billing purposes, but does not have inventory. The 511Rs citing CV will 

indicate non-interfund billing to contractor (Fund Code XP). However, because CV billing is not tied 

to removal and DSS sends a 511R when property is removed, EBS will not charge the CV customer 

when the 511Rs are received. Instead, when EBS identifies an item as obligated to CV, EBS adds the 

sourced quantity to a service property. No inventory movements occur when an item is sourced to the 

service property. This allows EBS to charge the customer for property that has not been removed yet. 

(b) DSS will send EBS a DLMS 511R DLA-Directed MRO to signal EBS to 

decrement its inventory balance for the released DTID. DSS will populate the DLA-unique ordered by 

party and ship-to activity with the static value of the DoDAAC assigned to Government Liquidators.

(c) For CV issues, DSS will spin up a unique Document Number, then create an 

internal 940R MRO. The DLA Disposition Service Field Office DoDAAC will be used to create the 

document number. DSS will then decrement the Routing Identifier Code S9D (or S9W) balance, 

create and exit the 511R DLA-Directed MRO (DI Code C0), position the MRO for release, and once 

released, will then send a 945A Materiel Release Confirmation to S9D (or S9W) through DAAS. The 

945A for CV will always indicate that no physical shipment is involved citing the transportation mode 

for “Bearer, Walk-Thru (Customer Pickup of Materiel” (DOD Code X/X12 Code CE).

(d) When a post-post C0 is received from DSS, a sales order will be created in 

EBS. EBS will decrement its balance when the 511R transaction is received. After DSS exits the 

511R DLA-Directed MRO transaction, the DSS will then send a DLMS 945A Materiel Release 

Confirmation transaction. 

 4 The procedures for establishing DoDAACs for customers who do not represent DOD or a Federal Agency are addressed 

by ADC 384A.
Attachment, ADC 457, Page 4

(3) Disposition Services Sub-Category Code: Scrap Venture (SV): 

(a) Materiel issued through the SV sales contract will not follow the standard 

EBS-DSS MILSTRIP process. This is a result of how DLA Disposition Services bills the SV sales 

customer. Typically, EBS would bill a customer upon receipt of a 945A transaction received from 

DSS. DLA Disposition Services bills the SV customer for inventory that has not been physically 

removed from the DLA Disposition Services Field Office. Since the SV customer is billed for nonremoved items, EBS cannot base the customer billings off 945A Materiel Release Confirmations as it 

does for all other requisition types. Instead, EBS will create the SV contract using non-delivery 

relevant service materials to charge the SV customer $.0001/lb (This is a fixed value for the duration of 

the current SV contract) for all property received against the sales contract. The 511Rs citing CV will 

indicate non-interfund billing to a contractor (Fund Code XP).

(b) DSS will send EBS a 511R DLA-Directed MRO to signal EBS to 

decrement its inventory balance for the released property. DSS will populate the ordered by party and 

ship-to activity with the static value of the DoDAAC assigned to Government Liquidators.

(c) For SV issues, DSS will spin up a unique Document Number, then create an 

internal 940R MRO. DSS will then decrement the Routing Identifier Code S9D (or S9W) balance, 

create and exit the 511R DLA-Directed MRO (DIC C0), position the MRO for release, and once 

released, will then send a 945A Materiel Release Confirmation to S9D (or S9W) through DAAS. The 

945A for CV will always indicate that no physical shipment is involved citing the transportation mode 

for “Bearer, Walk-Thru (Customer Pickup of Materiel) (DOD Code X/X12 Code CE).

(d) When received from DSS, a sales order will be created in EBS. EBS will 

decrement its balance when the 511R transaction is received. After DSS exits the 511R DLA-Directed 

MRO transaction, the system will then send a 945A Materiel Release Advice Transaction.

(4) Local Stock Numbers (LSN) and Unit of Use under RBI

(a) Materiel Release transactions may use the LSN assigned for property

identification. This is applicable when property that was turned in to DLA Disposition Services could 

not be identified to a National Stock Number (NSN).

(b) Additionally, if property was turned in to the Disposition Services Field 

Office, and the receiver identifies an NSN for the item, but the quantity is less than the FLIS Unit of 

Issue, the receiver will create a new LSN by replacing the first character of the NIIN with an R. This 

form of LSN for Unit of Use will not be visible to the customer as it is provided only for intra-DLA 

use. The property will be identified to its NSN for RTD. For intra-DLA use of the 511R for Post-Post, 

it will carry the unit of use LSN and the cross-reference NSN. The Unit of Use Indicator will define 

the quantity and unit of measure as applicable to unit of use. Note: The Unit of Use Indicator may be 

carried on the transaction internally and externally with DLMS trading partners.

c. Procedures, transactions, data elements, processing details in use today: Currently,

DLA Disposition Services manages the issue of property categorized as Reutilization, Sales, and 

Disposal through DAISY. There is not a DAISY equivalent system-to-system transaction because 

DAISY operates at both the warehouse and ICP levels. Property issued to CV, SV, and Disposal 

customers are all keyed into the DAISY system by personnel working in the DLA Disposition Field 

Offices. 
Attachment, ADC 457, Page 5

4. APPROVED CHANGE(S):

a. Requested change in detail:

(1) DLA Disposition Services will require the use of a unique number referred to as the 

Disposal Consolidation Number (DCN) to support the grouping of property issued during the disposal 

process. A separate qualifier is being requested so that the DCN can be uniquely identified on the 

511R transactions set. 

(2) DLA Disposition Services will require the use of a new data element to designate 

the Disposition Category Code and Disposition Sub-Category Code which will help EBS to determine 

what type of sales document to create when a 511R DLA-Directed MRO transaction is received from 

DSS. The two disposition categories are Disposal (DS) and Sales (SL). The only applicable subcategories are associated with sales and are identified as Commercial Venture (CV), and Scrap Venture 

(SV).

b. Approved procedures: 

(1) DSS will send 511R, DLA-Directed MRO (DIC C0) transaction to EBS after 

property has already been issued to the customer. EBS will drop its inventory balances upon receipt of 

the 511R transaction. The DIC C0 transaction is for inventory reduction, but NOT for shipping stock 

since the inventory has already been delivered (post-post) or will be picked up. No MRO needs to be 

sent from EBS. 

(2) DSS post-post requisitions will be differentiated by the Disposition Category Code 

and Disposition Sub-Category Code. A Disposition Category Code DS indicates DSS issued the 

property to a disposal customer. Disposition Category Code is SL (Sales) with the Disposition SubCategory Code CV (Commercial Venture) indicates the property was issued to the commercial venture 

customer. When SL is used with Disposition Sub-Category Code SV it indicates the property was 

issued to the scrap venture customer.

(3) DLA Disposition Services specific 511R DLA-Directed MRO transactions will be 

identified as having a RIC-To of S9D or S9W. S9W will be used for all property issued from a 

Recycling Control Point and S9D will be used for all property issued from a DLA Distribution 

Services Field Office. 

(4) When these 511R transactions are received into EBS, EBS will determine the type 

of post-post order that should be generated based upon the Disposition Category Code /Disposition 

Sub-Category Code. A value of “DS” indicates a DLA Disposition Services post-post disposal order 

and prompts EBS to search for the Disposal Consolidation Number (DCN). 

(5) The DCN is DSS-generated number sent on the 511R and used within EBS to tie 

multiple DLA Disposition Services post-post disposal order transactions to a common sales document 

within EBS. The DCN facilitates the grouping of items issued in a common DSS shipment and greatly 

reduces the amount of sales documents created within EBS. If the DCN on the 511R matches the 

DCN on the existing sales document, it signifies the existing document should be modified to include 

the inventory on the 511R (DIC C0) transaction. If a match is not found, a new DLA Disposition 

Services disposal post-post sales order should be created.
Attachment, ADC 457, Page 6

(6) DLA Disposition Services Post-Post SV Orders – DSS will send SV post-post 

requisitions to EBS each time the SV customer removes scrap property from a DLA Disposition 

Services Field Office. A new post-post sales order will be created by EBS for each 511R DLADirected MRO transaction received from DSS. EBS will assign DTIDs associated with the property on 

the post-post order based on first in-first out order, limiting selection to those DTIDs with available 

quantity on the DTID table. EBS will then add a record to the Sales Order DTID table with the DTID, 

the post-post order number, the quantity, the date, and the order type. EBS will then update the 

inventory record by decreasing the available quantity for the DTID.

(7) DLA Disposition Services Post-Post CV Orders – DSS will send CV post-post 

requisitions to EBS each time the CV customer removes a DTID from a DLA Disposition Services 

Field Office. The transaction from DSS will have a Disposition Sub-Category code CV. A new postpost order will be created by EBS for each 511R DLA-Directed MRO transaction received from DSS. 

EBS will then add a record to the Sales Order DTID table with the DTID, the post-post order number,

the quantity, the date, and the order type. EBS will then decrease the available quantity of the DTID in 

the DTID table.

c. Alternatives: None identified.

5. REASON FOR CHANGE: As a result of RBI, DSS will be required to manage the issue of 

property assigned a Disposition Category Code of DS (Disposal). These changes will ensure that DSS 

and EBS maintain consistency between their inventory records. Also, the addition of the DCN will 

allow EBS to reduce the volume of sales order documents that will be created as a result of RBI. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages (tangible/intangible) 

(1) The inclusion of Disposition Services Category Code/Sub-Category Code will 

enable EBS to distinguish between the different types of DSS initiated requisitions.

(2) The Disposal Consolidation Number will provide EBS the ability to combine 

multiple DSS orders into a single sales order document, greatly reducing the volume of documents in 

the system. The DTID number is required to track inventory at the level required by DLA Disposition 

Services. 

b. Disadvantages: No known disadvantages.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: DSS will also pass one common disposal consolidation number for each group of 

DTIDs that were issued together.

8. NOTE ANY REGULATIONS OR GUIDANCE: Changes will be needed for DOD 4160.21-M 

and possibly to DOD 4140.1-R. Requires revision to DOD 4000.25-2, DLMS, Volume 2.

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None identified at this time.

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: January 2012

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: Not Applicable
Attachment, ADC 457, Page 7

12. IMPACT: 

 a. Publications:

(1) Requires update to DLMS 511R as noted.

(2) Requires update to DOD 4000.25-M, DLMS, to add procedures for the DLA 

Disposition Services RBI business process. Refer to Enclosure 3. 

b. Automated Information Systems (AIS): 

(1) DLA: Impacts EBS and DSS.

(2) Service AIS: The Services systems will not be impacted by this change. This 

change to the 511R transaction/process does not impact systems external to DLA. A separate DLMS 

Change Proposal will be coordinated for revised procedures associated with requisitioning from DLA 

Disposition Services under RBI.

c. New DLMS Data Elements: New data elements are identified below. There are no changes 

to existing DLMS data elements.

(1) Disposal Consolidation Number (DCN). This is a unique number used to 

support the grouping of property issued during the disposal process. It links DTIDs issued under a 

common shipment. DLA EBS will use the DCN to link multiple 511R DLA-Directed MROs (DIC

C0) transactions to one common Sales Order. Multiple NSNs/issue transactions can be grouped in a 

DCN. The DCN becomes a Sales Order in DLA EBS. There is only one DCN per Sales Order. The 

Disposal Consolidation Number is a 10 digit number with positions 1-3 equal to the Disposition 

Services Field Office RIC, positions 4-7 equal to a Julian Date, and positions 8-10 equal to a unique 

alphanumeric serial number.

(2) Disposition Category Code.

5

 A code associated with post-post issues of 

Disposition Services inventory to identify the type of the business model that resulted in removal of 

inventory. The only applicable values for the 511R under this change are: Disposal (DS), and Sales 

(SL). 

(3) Disposition Sub-Category Code.6 A code associated with post-post issues of 

Disposition Services inventory to identify the type of the business model that resulted in removal of 

inventory. The only applicable values for the 511R under this change are used in conjunction with the 

Sales (SL): Commercial Venture (CV), and Scrap Venture (SV), 

d. DLMS Supplement revisions are shown in Enclosure 1.

e. The data content applicable to the DLA Disposition Services DLMS 511R is shown at 

Enclosure 2. 

 5 Refer to ADC 412/PDC 436, as above. 6 Refer to PDC 436, as above.
ADC 457, Enclosure 1, Page 1

Enclosure 1, DLMS Supplement Revisions

# Location DS 511R Requisition Reason

1. DLMS 

Introductory 

Notes

Add ADC 457 to DLMS Introductory Note 5:

- ADC 457 Intra-DLA Revisions to Procedures and DLMS 511R Requisition 

to Support Directed Release of Materiel (Post-Post Action) by DLA 

Disposition Services Field Offices under Reutilization Business Integration 

(RBI)

Identifies 

DLMS Changes 

included in the 

DS.

2. 1/BR01/20 Insert new DLMS note 3 as shown:

ZZ Mutually Defined

DLMS Note:

1. Use to identify the Unit of Use Indicator. When included, the quantity and 

unit of measure values associated with this transaction are applicable to the 

unit of use.

2. Authorized DLMS enhancement under DLA industrial activity support 

agreement. Refer to ADC 381.

3. Authorized DLMS enhancement for DLA Disposition Services. Refer to 

ADC 457.

Expands 

applicability as 

required under 

RBI.

3. 2/N901/20 Add the following new qualifier 1O w/ DLMS Note:

1O Consolidation Shipment Number

DLMS Note: Use to identify the Disposal Consolidation Number (DCN) on 

511R DLA-Directed MROs (DIC C0_) applicable to DLA Disposition 

Services inventory. The DCN links DTIDs (as identified on separate 511R 

transactions) issued under a common shipment on post-post disposal issues. 

This is a DLMS enhancement; refer to ADC 457.

Supports RBI. 

Used to enter 

the DCN value 

linked DTIDs.

4. 2/N907-01/20 Revises DLMS note 1 and add new DLMS notes 2 - 3 to existing qualifier 

W1:

W1 Disposal Turn-In Document Number

DLMS Note: 

1. Use with N901 code TN to identify the transaction number under 

which materiel was shipped to a Defense Reutilization and Marketing 

Office (DRMO). Use only when requisitioning a specific item from 

Defense Reutilization and Marketing Service (DRMS).

1. Use in conjunction with the controlling document number for the 

transaction cited N901 code TN. 

2. Use when requisitioning a specific item from DLA Disposition Services.

3. Use on 511R DLA-Directed MROs (DIC C0_) applicable to DLA 

Disposition Services inventory to identify the DTID number when provided 

as a secondary reference number. The DTID number is used by DLA 

Disposition Services as a unique number to identify property that was turned 

in to a DLA Disposition Service Field Office. The value of the DTID may be 

the original turn-in document number or may be a unique control number 

(UCN) assigned by the Field Office during receipt processing when the 

original DTID number is not adequate to uniquely identify the property. 

Must use with Disposition Sub-Category Code SV. May be used with 

Disposition Category Code DS. Refer to ADC 457. 

Replaces 

existing note to 

add new 

functionality 

supporting RBI.
ADC 457, Enclosure 1, Page 2

# Location DS 511R Requisition Reason

5. 2/PO106/30 Insert new DLMS notes 2 and 4 as shown:

SW Stock Number

DLMS Note:

1. Use to identify the local stock number (LSN).

2. When used on the DLMS 511R DLA-Directed MROs (DIC C0_) 

applicable to DLA Disposition Services inventory for a unit of use LSN 

applicable to NSN materiel, the applicable NSN will be included for crossreference. 

3. Authorized DLMS enhancement under DLA industrial activity support 

agreement. Refer to ADC 381.

4. Authorized DLMS enhancement for intra-DLA use between DLA 

Disposition Services Field Offices and DLA Disposition Services. Refer to 

ADC 457.

Expands 

applicability as 

required under 

RBI.

6. 2/PO108/30 Revise DLMS note 3 and insert new DLMS note 4 as shown:

FS National Stock Number

DLMS Note:

1. Use to identify the NSN.

2. The NSN is provided as a cross-reference when unit of use indicator is 

included and the Local Stock Number (LSN) is identified as the primary 

materiel identification (applicable to post-post process).

3. Authorized DLMS enhancement under DLA industrial activity support 

agreement; Refer to ADC 381.

4. Authorized DLMS enhancement for intra-DLA use between DLA 

Disposition Services Field Offices and DLA Disposition Services. Refer to 

ADC 457.

Expands 

applicability as 

required under

RBI.

7. 2/LQ01/140 Add new local code Qualifier DCT with DLMS notes:

DCT Disposition Category Code 

DLMS Notes: 1. Use to indicate the current disposition assigned to a 

Disposal Turn In Document (DTID).

2. Use on the DLMS 511R DLA-Directed MROs (DIC C0_) applicable to 

DLA Disposition Services inventory. Refer to ADC 457. Only the following 

codes are applicable:

 DS – Disposal

 SL – Sales

3. At this time a local code DCT is established for use in 511R, version 4010. 

A data maintenance action has been submitted for establishment of DCT -

Disposition Category Code in a future version.

Supports RBI. 
ADC 457, Enclosure 1, Page 3

# Location DS 511R Requisition Reason

8. 2/LQ01/140 Add new local code Qualifier DCS with DLMS notes:

DCS Disposition Sub-Category Code 

DLMS Notes: 1. Use with Disposition Category Code SL to identify the 

appropriate Disposition Sub-Category Code. Only the following codes are 

applicable:

CV – Commercial Venture 

SV – Scrap Venture 

2. Use on the DLMS 511R DLA-Directed MROs (DIC C0_) applicable to 

DLA Disposition Services inventory. Refer to ADC 457.

3. At this time a local code DCS is established for use in 511R, version 4010. 

A data maintenance action has been submitted for establishment of DCS -

Disposition Sub-Category Code in a future version.

Supports RBI. 
ADC 457, Enclosure 2, Page 1

Enclosure 2, DLA Disposition Services Field Office 511R Post-Post Data Content

The following table clarifies data content of the 511R as used in this business process. Content 

associated with X12 syntax is not necessarily included; X12 qualifiers are included where 

necessary to understand mapping.

Location 511R Data Field Expected Content

1. 1/BR02/020 Transaction Type Code A0 - Requisition

2. 1/BR03/020 Date Date of the transaction set preparation

3. 1/BR06/020 Action Code F1 - File

4. 1/BR09/020 Time Time of the transaction set preparation 

5. 1/N104/070 Identification Code Value of customer DoDAAC

6. 1/N106/070 Entity Identifier Code FR - Message From

7. 1/N101/070 Entry Identifier Code 77 - Service Location

8. 1/N104/070 Identification Code Value of DLA Disposition Field Office DoDAAC

from which property will be shipped

9. 2/N901/020 Reference Identification Qualifier TN - Transaction Reference Number 

10. 2/N902/020 Reference Identification Value of post-post requisition document number

11. 2/N907-01/020 Reference Identification Qualifier W1 - Disposal Turn-In Document (DTID) Number

12. 2/N907-02/020 Reference Identification Value of the DTID number

13. 2/N901/020 Consolidation Shipment Number 1O - DCN

14. 2/PO102/030 Quantity Quantity directed for shipment

15. 2/PO103/030 Unit or Basis for Measurement 

Code

Unit of measure as applicable (unit of issue or unit of 

use as determined by Unit of Use Indicator when present)

16. 2/PO106/30 Product/Service ID Qualifier FS - National Stock Number, or SW – LSN

17. 2/PO108/30 Product/Service ID Qualifier FS - Cross Reference NSN when LSN is primary 

materiel identification

18. 2/DD01/060 Industry Code Value of Demand Code

N- Non-Recurring 

19. 2/DD02/060 Code List Qualifier Code 74 - Demand Code

20. 2/LQ01/140 Code List Qualifier Code DCT - Disposition Category Code (Value will be DSDisposal or SL-Sales)

21. 2/LQ01/140 Code List Qualifier Code

DCS - Disposition Sub-Category Code (Used with 

Disposition Category SL; value will be CVCommerical Venture or SV-Scrap Venture)
ADC 457, Enclosure 2, Page 2

Location 511R Data Field Expected Content

22. 2/LQ01/140 Code List Qualifier Code 0 - Document Identifier Code 

23. 2/LQ01/140 Code List Qualifier Code A9 - Supplementary Address 

24. 2/LQ01/140 Code List Qualifier Code DE - Signal Code (Value of Signal Code will be K

for described business process.)

25. 2/LQ01/140 Code List Qualifier Code AK - Distribution Code

26. 2/LQ01/140 Code List Qualifier Code 78 - Project Code

27. 2/LQ01/140 Code List Qualifier Code 79 - Priority Code

28. 2/LQ01/140 Code List Qualifier Code A1 - Ownership Code

29. 2/LQ01/140 Code List Qualifier Code 83 - Condition Code

30. 2/N101/180 Entity Identifier Code OB - Ordered By

31. 2/N103/180 Identification Code Qualifier 10 - Department of Defense Activity Address Code 

(DoDAAC)

32. 2/N101/180 Entity Identifier Code BS - Bill and Ship To

33. 2/N103/180 Identification Code Qualifier 10 - Department of Defense Activity Address Code 

(DoDAAC)

34. 2/N101/180 Entity Identifier Code Z1 - Party to Receive Status

35. 2/N103/180 Identification Code Qualifier 10 - Department of Defense Activity Address Code 

(DoDAAC)

36. 2/N101/180 Entity Identifier Code ST - Ship To

37. 2/N103/180 Identification Code Qualifier 10 - Department of Defense Activity Address Code 

(DoDAAC)

38. 2/FA101/285 Agency Qualifier Code

DF - Department of Defense (DOD)

DN - Department of Navy

DY - Department of Air force

DZ - Department of Army

39. 2/FA102/285 Service, Promotion, Allowance, or

Charge Code

D340 - Goods and Services Charge

40. 2/FA201/286 Breakdown Structure Detail Code B5 – Fund Code (Value of Fund Code will be XP 

for described business process.)
ADC 457, Enclosure 3, Page 1

Enclosure 3, DLMS Manual Revisions

Revise DOD 4000.25-M, Volume 2, Chapter 16, as follows. Paragraph numbering is approximate 

pending full re-write of this chapter for RBI-related changes.

 C16.6.9.4. Directed Release of Disposal and Sales DTID Property (Post-Post Action). DLA 

Disposition Services Field Offices shall send the DLMS 511R, DLA-Directed MRO (DI Code C0_) 

Type Transaction Code A0/Action Code J, to DLA Disposition Services after property has been 

issued. Upon receipt, DLA Disposition Services shall drop its inventory balance. In this instance, 

no materiel release order is sent to the Field Office, as this 511R is for inventory reduction vice 

shipping (the material has already been delivered or picked up).

C16.6.9.4.1. For these issues, the Field Office shall create an internal DLMS 940R MRO 

using a unique document number constructed by using the Field Office DoDAAC and current 

ordinal date, followed by a unique 4-digit serial number, e.g., SY205411390001, SY205411390002, 

etc. The Field Office shall then decrement the owner balance, create and exit the 511R directed 

MRO, position the MRO for release, and once released, generate the DLMS 945A Materiel Release 

Confirmation to the owner and 856S Shipment Status to the customer. Materiel release 

confirmations for both scrap and commercial venture property shall use the transportation mode 

code for “Bearer, Walk-Thru (Customer Pickup of Material)” to indicate no physical shipment is 

involved.

C16.6.9.4.2. The DIC cited in the internal 940R will be A5_, MRO since the property is 

being shipped or picked up by a customer.

C16.6.9.4.3. Since these transactions are internal to the Field Office, a copy shall be passed 

to DLA Transaction Services to be posted in the DAAS so that the complete issue, confirmation, and 

status history are maintained. 

 C16.6.9.5. Post-post requisitions from the DLA Disposition Services Field Office shall be 

identified by Disposition Category Code and Disposition Sub-Category Code. A Disposition 

Category Code DS indicates the material has already been issued. As discussed above, Disposition 

Category Code SL (Sales) with the Disposition Sub-Category Code CV (Commercial Venture) 

indicates the property was issued to the commercial venture customer. Use of Disposition Category 

Code SL with Disposition Sub-Category Code SV indicates the property was issued to a scrap 

venture customer.

 C16.6.9.6. DLA Disposition Services specific DLMS 511R DLA-Directed MRO transactions will 

always display a RIC-To S9W or S9D. RIC-To S9W shall be used to indicate property issued from a 

Recycling Control Point; RIC-To S9D shall be used to indicate property issued from a DLA 

Distribution Services Field Office. 

 C16.6.9.7. Upon receipt of these types of DLMS 511R transactions, DLA Disposition Services 

shall determine the type of post-post order that should be generated based upon the Disposition 

Category Code/Disposition Sub-Category Code. Disposition Category Code DS shall indicate a DLA 

Disposition Services post-post disposal order and will prompt a search for the Disposal 

Consolidation Number (DCN). 
ADC 457, Enclosure 3, Page 2

C16.6.9.7.1. The Field Office shall include the DCN on the 511R. It is used by DLA 

Disposition Services to tie multiple post-post disposal order transactions to a common sales 

document. The DCN is used to facilitate item grouping in a common shipment and to reduce the 

amount of sales documents required. 

C16.6.9.7.2. DLA Disposition Services shall include the inventory on the 511R to an existing 

sales document when a match is found. If no match is found, a new internal disposal post-post sales 

order shall be created.

 C16.6.9.8. DLA Disposition Services Post-Post SV Orders. The DLA Disposition Services Field 

Office shall send DLMS 511R post-post requisitions using Disposition Sub-Category Code SV to 

DLA Disposition Services each time SV customers remove property for a scrap DTID from a DLA 

Disposition Services Field Office. DLA Disposition Services shall create a post-post sales order for 

each DLMS 511R DLA-Directed MRO transaction received from the Field Office. DLA Disposition 

Services shall assign DTID Numbers associated with the material on the post-post order based on 

First In-First Out (FIFO) order, limiting selection to DTID numbers with an available quantity on 

the DTID Table. DLA Disposition Services shall first add a new record to the Sales Order DTID 

Table and include: DTID Number, post-post order number, quantity, date, and order type; and then 

update the inventory record by decreasing the available quantity for the DTID.

 C16.6.9.9. DLA Disposition Services Post-Post CV Orders. The DLA Disposition Services Field 

Office shall send DLMS 511R post-post requisitions using Disposition Sub-Category Code CV to 

DLA Disposition Services each time CV customers remove property for a commercial venture DTID 

from a DLA Disposition Services Field Office. DLA Disposition Services shall create a post-post 

order for each 511R DLA-Directed MRO transaction received from the Field Office and add a 

record to the Sales Order DTID Table to include: DTID Number, post-post order number, quantity, 

date, and order type; and then update the inventory record by decreasing the available quantity for 

the DTID.

 C16.6.9.10. Billing for Material. The DLMS 511R transactions for scrap and commercial 

venture will indicate non-Interfund billing to the contractor (Fund Code XP) and the customer shall 

be billed prior to removal of the material. The DoDAAC of the commercial or scrap venture firm 

will be identified as both the ordered-by and ship-to activity. For 511R DS transactions, the Signal 

Code M shall to indicate there will be no billing. In addition, the DoDAAC of the disposal customer 

will be identified as both the ordered-by and ship-to activity. When a Unit of Use LSN is being 

issued, the DLMS 511R shall carry both the Unit of Use LSN and the cross-reference LSN. The 

Unit of Use Indicator defines the quantity and unit of measure applicable to the unit of use.

 C16.6.9.11. For DLMS 511R directed MROs with Disposition Category Code DS involving the 

disposal of SA/LW, the serial number/UII will not be populated on the transaction. The serial 

number/UII will only be present on the 945A confirmation. 

.