2/W0101/02 | Revise DLMS Note 2: DLMS Note #2 details
00 both inquiry and
Quantity Ordered cancellation actions
DLMS notes: with regard to multi-
1. A field size exceeding 5 positions may not be received or packs and assemblages.
understood by the recipient’s automated processing system.
See introductory DLMS note 4d.
2. When the W0506 = “NB”, ex “NF”, “ND” or “NG” and the
W0507 = “CN” or “ME”, enter a value of “1” since inquiry or
cancellation is being done at the lead document number/AIN
level.
2/W0102/02 | Revise DLMS Note 2: DLMS Note #2 details
00 both inquiry and
Unit or Basis for Measurement Code cancellation actions
DLMS notes: with regard to multi-
1. DLMS users see the Unit of Issue and Purchase Unit packs and assemblages.
Conversion Table for available codes.
2. When the W0506 = “NB”, ox-“NF”, “ND” or “NG” and the
W0507 = “CN” or “ME”, enter a value of “MX” since the
inquiry or cancellation is being done at the lead document
number/AIN level.
2/W0104/02 | Revise DLMS Note 2: DLMS Note #2 details
00 both inquiry and
ZZ Mutually Defined cancellation actions
DLMS notes: with regard to multi-
1. Use to identify nonstandard material when all other packs and assemblages.
authorized codes do not apply (includes management control
numbers and locally assigned control numbers). May be used
for DLSS-to-DLMS conversion when the translator cannot
determine a more appropriate code.
2. When the W0506 = “NB”, ex“NF”, “ND” or “NG” and the
W0507 = “CN” or “ME”, this is used to identify that the
product inquiry or cancellation is being done at the lead
document number/AIN level.
2/W0104/02 | Add X12 Qualifier: Added N4 to support
00 DMLSS

N4 National Drug Code in 5-4-2 Format

DLMS Note: DLMS enhancement in support of Retail
Transportation and Supply Receipt and Acknowledgement
Transactions.

product/service ID
request for passing the
National Drug Code
(NDC).

Attachment 1, Page 4



216- 10 | EXTENDED-COST N/A
225
226 fl PRECIOUS METALS (LQ01 = *90") .Q02/1300
, INDICATOR CODE
(PRECIOUS-METALS-
CODE)
227= 3 EXPENDABILITY (N901= *BY’) N902/0400
229 RECOVERABILITY
REPARABILITY CODE
(ERRCD)
230- 3 SOURCE OF SUPPLY RIC | (NIOI="SUS’,N103="M4") _N104/1100
232 (RID)
233 1 SUPPLY CONDITION-CODE | (LQ01=*83") 1.Q02/1300
234- 11 | WAREHOUSE-LOCATION N/A
244
245- W DATE-OF-LAST- N/A
251 TRANSACTION
252- 3 REQUIRED-DELIVERY- (G6201="BD") G6202/0900
(LQO01= *AL’) LQ02/1300
254 DATE (LQOI= ‘RC’) LQ02/1300
Note: Ifthe RDD is <= 366 then it is a date and will be stored
in the G6201=BD in the format CCYYMMDD. If it is a
MICAP RDD (starts with N or E or equals 999) then QOISAL,
will have a value of ‘N’ and LQO1=RC will have the RDD.
All other values will be stored in the LQOI=AL unchanged.
255= 3 PROJECT-CODE (LQO1 = *78") 1.Q02/1300
257
258 1 SERIALIZED-REPORT- N/A
CODE
259 ni SIGNAL-CODE (LQ01= *DE’) LQ02/1300
260- 2 FUND-CODE (FA201 = “BS’) FA202/3000
261 (FAI01 = *DY’, FA102 = ‘340°)
262- 15 | SERIAL NUMBER (N901 = SE’)
276

Enclosure 1, Page 3


b. Disadvantages: None.

7. Impact:

a. Data/Content/Procedures: DMLSS, SBSS/ILS-S and CMOS to ensure their
software reflects the intended cancellation business rules previously published in ADC 316 and
add new X12 qualifier for identification of National Drug Codes,

b. Conversion Mapping: DLA Transaction Services (formerly known as DAASC) to
update their maps to reflect the Air Force-Unique DIC to DS 940R mapping shown in Enclosure
1, to include the addition of XAA/KAR. Convert XAA/XAR to FTA/FTR in the CMOS User
Defined File for the 940R.

c. Publications: No changes required to DOD 4000.25-M.

d. Implementation: DLA Transaction Services (formerly known as DAASC),
SBSS/ILS-S, DMLSS, and CMOS will need to coordinate to ensure changes are implemented
simultaneously.

e. DLMS Data Elements: No changes to existing data elements are needed and no new
data elements are required. However, the X12 qualifier “N4” is added to both DS 940R and
945A for passing the National Drug Code (NDC).

8. Projected Cost Savings: N/A.

Attachment 1, Page 6


N4 National Drug Code in 5-4-2 Format

DLMS Note: DLMS enhancement in support of Retail
Transportation and Supply Receipt and Acknowledgement
Transactions.

8 2/W0105/02 | Revise DLMS Note: The DLMS Note details
00 both inquiry and
Product/Service ID cancellation actions
DLMS notes: with regard to multi-
When the W0506 = “NB”, o- “NF”, “ND” or “NG” and the packs and assemblages.
W0507 = “CN” or “ME”, enter a value of “MIXED” since the
inquiry or cancellation is being done at the lead document
number/AIN level.
Table 2. Updates for DS 945A
# Location 4030 945A, Material Release Advice Reason
1 DLMS Add new DLMS introductory note (paragraph # 5): To identify additions in
Introductory the DS.
note. ~ Approved Addendum to ADC 316D, Air Force-Unique DIC
Mappings to 940R under the Retail Transportation and
Supply Receipt and Acknowledgement Transactions
2 2/W 1207/20 | Add X12 Qualifier: Added N4 to support

DMLSS
product/service ID
requests for passing the
National Drug Code
(NDC).

5. REASON FOR CHANGES:

a. DLA Transaction Services (formerly known as DAASC) requires maps for internal
Air Force-Unique DICs that will be used in support of the Retail Transportation and Supply
interface, so that they can properly translate and route these transactions.

b. Align the DLMS Notes for Cancellation actions (DLMS 940R) with the business
rules previously published in DOD 4000.25-M, Volume 3.

¢. Satisfy requirement from DMLSS to pass the National Drug Code for those items
identified as such.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Provide accurate Air Force-Unique DIC to DLMS 940R maps to DLA
Transaction Services (formerly known as DAASC) to improve data translation, enable DMLSS
to pass the National Drug Code for those items identified accordingly, and to eliminate any
confusion on how to handle cancellation requests.

Attachment 1, Page 5



41-55 15. NATIONAL~STOCK-NUMBER | (W0104="FS’) W0105/0200
56-74 |19 | ITEM-NOMENCLATURE (W0104 = “FI”, WO106 = *CN’) W0107/0200
75-76 a UNIT-OF-ISSUE W0102/0200
72-81 5 QUANTITY-TO-BE-SHIP W0101/0200
82-87 6 SUPP ADDRESS (NIOI =*Z1" , N103 = *10°) N104/1100
e889 2 S¥STEM-—DESIG (£.Q01=+94"}——_. 902300
90-91 |2 PRIORITY DESIGNATOR (LQO1 = *79") 1.Q02/1300
92-115 | 24 SHIP-TO-NAME (N101 = *DA’) N102/1100
116=- 24 SHIP-TO-STREET- (N101 = *DA’) N301/1102
139 ADDRESS
140- 18 SHIP-INSTALLATIONS OR (N101 = *DA") N401/1103
157 CIrry
158- 5 STATE OR COUNTRY (NIO1 =*DA’) N402/1103 (STATE)
162 a

6 (ABBREVIATION) (N101 = DA") N404/1103 (COUNTRY)
163- 9 ZIP-CODE (NIO1 = *DA*) N403/1103
nly
sy 9 SPECIAL-PACKING- (N901= *KD') N902/0400
180 INSTRUCTION-NUMBER
181- 2 TYPE-CARGO-CODES (2 (LQ01 ="NT’) 1.Q02/1300
182 per event maximum)
183- 6 NATIONAL MOTOR (LQO1 = “NK’) 1.Q02/1300
188 FREIGHT

CLASSIFICATION CODE

18 9= H) PROCESS DATE (G6201= *09") G6202/0900
195 (ORDINAL-DATE) SOYYMMPD
196- 10 SERVICEABLE-BALANCE N/A
205
206- 10 | UNIT-PRICE (AMTOI="LP) —_ AMT02/0800
215

Enclosure 1, Page 2



DEFENSE LOGISTICS AGENCY
HEADQUARTERS
8725 JOHN J. KINGMAN ROAD
FORT BELVOIR, VIRGINIA 22060-6221

IN REPLY
REFER TO

DLMSO August 3, 2010

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Addendum to Approved Defense Logistics Management System (DLMS)
Change (ADC) 316D, Air Force-Unique Document Identifier Code Mappings to 940R.
under the Retail Transportation and Supply Receipt and Acknowledgement
Transactions (Transportation/Supply)

The attached change to DoD 4000.25-M, DLMS, is approved for implementation. The updated
DLMS Supplements will be posted to the Defense Logistics Management Standards Office (DLMSO)
Web site http://www.dla.mil/j-6/dlmso/elibrary/TransFormats/140_997.asp within 10 days from the
above date for implementation planning.

Addressees may direct questions to the DLMSO point of contact, Ms. Heidi Daverede, 703-767-
5111; DSN 427-5111; or, e-mail: heidi.daverede@dla.mil. Others must contact their Component

designated representative.
DONALD C. PIPP Z

Director
Defense Logistics Management
Standards Office

Attachment

ce:

DUSD (L&MR) SCI


Enclosure 2, Comment Resolution

Item #_| Received From _| Comments Resolution
1. SBSS/ILSS “_..We have elected to use the Substitution plan
XAA/XAR option. Please have DAAS _ | incorporated into
map these transaction to the FTA/FTR in | approved addendum to
the CMOS UDF.” ADC 316D. Mapping
table (see Encl. 1)
updated.
2. DAASC “...we need to know if DLMSO will Based on MILSTRIP

allow these 2 docids [FT1/FT2] to be
used or if another series, like B?? or X??,
would be better. Regardless we should
be able convert to FTR or FTA for
transmittal to CMOS.”

business rules, existing
DAAS maps, and a
search in DAAS
history, XAA and
XAR selected as the
replacement DICs for
the Air Force unique
FTA/FTR transactions,

Enclosure 2, Page |



271-1161 UP TO 59 ADDITIONAL SERIAL NUMBERS

Note:

appear
with 5
Serial

If SRC equals A, C, D, R, S, or W, the first Serial Number will
in position 1 of line 6. There can be a maximum of 12 lines
Serial Numbers in each for a total of 60 Serial Numbers. The
Number can be up to 15 characters.

DLMSO STAFFING NOTE: Serial Numbers shall only be provided if the item being shipped is
under a registered UIT Designator Code per DOD 4000,25-M, Volume 2, Chapter 19.

Enclosure 1, Page 4


Enclosure 1, US Air Force-Unique DIC Transactions (SBSS/ILS-S) Used with the Retail
Transportation and Supply Interchange (ADC 316/940R)

DLMSO STAFFING NOTE: Changes to the ILS-S shipment transaction (event) designations
which substitute XAA (for FTA) and XAR (for FTR) are highlighted in YELLOW below. Also,
if there is a name highlighted in YELLOW in the “Title” column, this represents the more

familiar DLMS name, with the Air Force name shown in parentheses.

TLS=S SHIPMENT TRANSACTION (EVENT) | DLMS 940R Field Mapping
(SHP/XAA/ISU/DOR/FME/MSI/XAR/1ET)
Pos Size | TITLE
1 1 DISTRIBUTION CODE (LQ01="AK’) £Q02/1300
(CMOS FLAG)
2-4 3 DOCUMENT-IDENTIFIER- — | (£Q01="0*) 1.Q02/1300
CODE
5 1 DEMILITARIZATION-CODE | (LQ01="FD") 1902/1300
6-9 4 TRANSPORTATION (N901= “TH’) N902/0400
ACCOUNT CODE (TAC)
10 1 CONTROLLED INVENTORY | (LQ01 ="EQ) 1902/1300
ITEM CODE (SECURITY-
CLASSIFICATION-CODE)
11-24 [14 | DOCUMENT-NUMBER (N901= *TN’) N902/0400
25 1 SUFFIX-CODE (N907-01="W8") N907-02/0400
26-31 [6 PARTY TO RECEIVE (NI01="Z1”,N103="M4") N104/1100
STATUS (SHIP-FROM-
SRAN)
32-37 6 SHIP TO (SHIP-TO- (NIOI = "BS" or ‘ST, N103="10", 2°) _N103/1100
SRAN) N104/1100
38-40 [3 SHIP TO RIC (SHIP-TO- | (NIOI=BS’or'ST’N103="Ma’) N104/1100
RID)

Enclosure 1, Page |



mutlti-packs or assemblages (e.g., medical),
cancellations will be done either at the lead document
number (for multi-packs) or Assemblage
Identification Number (AIN) (for assemblies). Use the
AIN for assemblies to provide one reference for
multiple document numbers. For single line material
release orders, the cancellation will be at the
document number level. DLMS enhancement; see
introductory DLMS note 4f.

NG Disposal Release Cancellation
DLMS Notes:

1. Use to request cancellation of an open disposal release
order. Also used to follow up on a cancellation request.
(Equates to MILSTRIP DI ACJ or AKJ).

2. For cancellation of a disposal release order by a retail
supply system to a transportation system regarding
multi-packs or assemblages (e.g., medical),
cancellation will be done at the lead document number
(for multi-packs) or Assemblage Identification
Number (AIN) (for assemblies). Use the AIN for
assemblies to provide one reference for multiple
document numbers. For single line disposal release
orders, the cancellation will be at the document
number level. DLMS enhancement; see introductory
DLMS note 4f.

2/W01/0200

Revise DLMS Note 2:

WO01 Line item detail - Warehouse

DLMS Note:

1. When the W0507 = “CN”, and the message supports a multi-
line release order in support of a multi-pack process, the W01
loop shall be repeated to provide the individual document
numbers associated with the lead document number. When the
W0507 = “ME”, and the message supports a multi-line release
order in support of an assemblage, the W01 loop shall be
repeated to provide the internal document numbers for each of
the line items in an assemblage.

2. When the W0506 = “NB”, ox“NF”, “ND” or “NG” and the
W0507 = “CN”, the release inquiry (e.g., follow-up) or
cancellation shall be done at the lead document number level.
When the W0506 = “NB”, or“NF” “ND” or “NG” and the
W0507 = “ME”, the release inquiry (e.g., follow-up) or
cancellation shall be done at the AIN level.

DLMS Note #2 details
both inquiry and
cancellation actions
with regard to multi-
packs and assemblages.

Attachment 1, Page 3



(1) There is no map for DIC RAR, since it is not being used in the retail
transportation and supply interface.

(2) DICs FTA and FTR will be replaced by new DICs XAA and XAR,
respectively. The maps for the XAA and XAR are at Enclosure 1. Since the data content for the
Air Force DIC FTA/FTR is not MILSTRIP-compliant, this DIC change is necessary to avoid
confusion with MILSTRIP compliant FTA/FTR transactions, which map to the DS 180M,
Materiel Returns Reporting, and DS 870M, Material Returns Supply Status, respectively.'

b. Cancellation DLMS Notes in DS 940R, Material Release: The business rules and
procedures for assemblages that require a cancellation action are defined in the DLMS Manual,
Volume 3, Chapter 2 (paragraph 2.3.7.1.1); however, the DS 940R is missing DLMS Notes in
the W0506, W01, W0101, W0102, W0104, and W0105 to convey the special business rule that
cancellation requests will be done at the AIN/lead document number level. This approved
addendum remedies this omission; see Table 1 below for detailed changes to the DS 940R.

c. New Product Service Identification Code: Add X12 qualifier “N4” (National Drug
Code) to the DS 940R, Material Release, and the DS 945A, Material Release Advice, for
material identification.

d. Procedures: Revise 940R (as used in the Retail Transportation and Supply Receipt
and Acknowledgement Interchange) as shown in Table 1. Revise 945A as shown in Table 2.

Table 1, Updates for DS 940R

# Location 4030 940R, Material Release Reason
1 DLMS Add new DLMS introductory note (paragraph # 6): To identify additions in
Introductory the DS.
note. - Approved Addendum to ADC 316D, Air Force-Unique DIC
Mappings to 940R under the Retail Transportation and
Supply Receipt and Acknowledgement Transactions
2 1/W0506/02 | For Qualifiers “ND” and “NG”, add DLMS Note 2: To clarify how to
00 document cancellation

ND Material Release Cancellation
DLMS Notes:

requests for multi-packs
or assemblages (e.g.,

1. Use to request cancellation (or diversion) of either an medical).

open material release order or redistribution order.
Also used to follow up on a cancellation request.
(Equates to MILSTRIP DI AC6 or AK6).

2. For cancellation of a material release order by a retail
supply system to a transportation system regarding

‘ DLA Transaction Services (formerly known as DAASC) performed a DAAS history search and confirmed
that there is no prior usage of the DICs XAA and XAR.

Attachment 1, Page 2



ADC 316D
Approved Addendum to ADC 316D, Air Force-Unique Document Identifier Code
Mappings to 940R under the Retail Transportation and Supply Receipt and
Acknowledgement Transactions (Transportation/Supply)

1. ORIGINATOR:

a. Service/Agency: Department of the Air Force, HQ 754 ELSG/ILSS, DSN 596-2012,
Commercial (334) 416-2012

2. FUNCTIONAL AREA:
a. Primary: Transportation
b. Secondary: Supply

3. REFERENCES:

a. DoD 4000.25-M, Defense Logistics Management System (DLMS), Volume 3,
Chapter 2, Retail Transportation and Supply Interchange.

b. ADC 316, Retail Transportation and Supply Receipt and Acknowledgement
Transactions, dated February 19, 2009.

ce. ADC 316A, USAF Requirements for Item Record Data and Unique Item Tracking
(UIT) using the Materiel Release (DLMS Supplement 940R) under Transportation and Supply
Receipt and Acknowledgement Interchange, dated June 26, 2009.

d. ADC 316B, New Distribution Code (111) for the Retail Transportation and Supply
Receipt and Acknowledgement Interchange for 940R and 945A, dated June 26, 2009.

4. REQUESTED CHANGES: Changes from Proposed Addendum 316D are highlighted in
YELLOW.

a. Air Foree-Unique Document Identifier Code (DIC) (also known as Transaction
Identification Code (TRIC)) Maps: In ADC 316A, Air Force stated that ILS-S will create a
940R DLMS transaction each time a Cargo Movement transaction occurs in the SBSS/ES-S with
the following DICs; A2(X), A4(X), A5(X), DOR, FME, FTA, FTR, ISU, MSI, RAR, SHP, 1ET.
ADC 316 provided DAASC with maps for the A2(X), A4(X), A5(X) transactions. This
approved addendum provides maps at Enclosure 1 for the remaining Air Force-Unique DICs,
except as delineated below.

Attachment 1, Page 1