Attachment, ADC 440 

Page 1 

ADC 440 

Change to DoDAAC Authority Code Assignment Process 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Service/Agency: DLA Logistics Management Standards, DLA J627

b. Originator: DLA Logistics Management Standards

2. FUNCTIONAL AREAS: DOD Activity Address Directory (DoDAAD)/Supply 

3. REFERENCES: 

a. DoD 4000.25-M, Defense Logistics Management System (DLMS) Volume 6 (DoD 

Logistics Systems Interoperability Support Services), Chapter 2 - Department of Defense 

Activity Address Directory 

b. DOD 4000.25‐1‐M Military Standard Requisition and Issue Procedures (MILSTRIP)

4. REQUESTED CHANGES: 

a. Description of Change: This change is to require the user to make a decision about 

which Authority Code to assign when creating a new DoDAAC vice defaulting to 

Authority Code “00”.

b. Background: 

(1) The Authority Code was added to the DoDAAC in March 2007 and established to 

restrict requisitioning, shipment and billing authority. The most comprehensive 

authority is “00”, which allows authority to requisition, ship-to or bill-to. All other 

Authority Codes limit authorized use (e.g., ship-to only or bill-to only). 

(2) DLA Transaction Services performs some edits on DLMS transactions, based on the 

DoDAAC authority code. 

(3) To minimize the impact on the Central Service Points (CSPs) of initiating the 

Authority Code into the DoDAAD database, the default value was set to “00” (full 

authority) during initial implementation. 

(4) The CSPs have had several years to review these initial default settings and change 

those Authority Codes that should be set to values other than “00”. This change is the 

next step in the progression. 
Attachment, ADC 440 

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(5) Authority Codes are shown in enclosure (1). 

c. Procedures: The following procedures are approved: 

(1) For the DLA Transaction Services DoDAAC web update application, the Authority 

Code will be set to null (no value) for new DoDAACs. Since the Authority code is a 

required field, this will require the CSP to select a valid Authority Code from a drop 

down menu before the newly created DoDAAC can be saved.

(2) Army and Air Force must make similar changes in their DoDAAC update 

applications. The Army’s AESIP system must also change to require the Authority 

Code to be set by the CSP rather than default to “00”. Authority Codes from Air 

Force will continue to follow the inference rules established at DLA Transaction 

Services in the near term. However, Air Force must add the Authority Code to their 

DoDAAC update application, so these codes may be set directly in the future. 

(3) Change drop down description of Authority Code “04” in the table from “DRMS 

Only” to “DLA Disposition Services Only” to reflect the name change. 

5. REASON FOR CHANGE: CSPs need to make a proactive choice to set the Authority 

Code. 

6. ADVANTAGES AND DISADVANTGES 

a. Advantages: This change will encourage the CSP to think about the purpose of the 

DoDAAC when it is created.

b. Disadvantage: None noted.

7. IMPACT: 

a. Implementation: DLA Transaction Service will implement the change as soon as 

possible.

b. Publication: 

(1) DoD 4000.25-M Volume 6, chapter 2, table reference C2.T1 (Authority Codes) 

must be replaced with Authority Code table shown in enclosure (1). 

(2) DoD 4000.25-1-M, chapter 2, table reference Figure C2.F1 (DODAAC Authority 

Codes) must be replaced with Authority Code table shown in enclosure (1). 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None noted. 
Enclosure 1

Enclosure 1, ADC 440 

Page 1 

Authority Codes

Code Description Definition

00 Requisition Authorized to initiate a requisition/purchase for

goods and services. Authorized ship‐to and bill‐to.

Required1:  TAC2 1

Business Rules: No restrictions.

DAAS DoDAAC Authority Code Edit: no additional edit.

01 Ship‐To Only   Can only be used as a ship‐to address with no other

implicit authority.

Required: TAC 1, (TAC 2 and/or TAC 4)

Business Rules: Not authorized to requisition or bill‐to.

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used in requisition

supplementary address field (record positions 45‐50) with signal code J, L, M, X.

02 Finance (Bill‐to Only) DoDAAC can only be used as a bill‐to.

Required:  TAC 1 (TAC 3)

Business Rules: Cannot requisition, cannot be used as a ship‐to designation.

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used in the requisition

supplementary address field (record positions 45‐50) with signal code B.

03 Do Not Ship to Cannot be used as a ship‐to destination.

Required:  TAC 1

Restriction: TAC 2 and TAC 4 are not allowed

Business Rules: Cannot be used as a ship‐to designation.

DAAS DoDAAC Authority Code Edit:  If DoDAAC used in requisition, requisitioner field

(record positions 30‐35) must contain signal code J, K, L, M, X. If used in the

requisition, supplementary address field (record positions 45‐50) must contain signal

code A, B, C, or D.

   

                                                           

1

 Required means minimum required data element(s). Alternative TAC(s) in parenthesis. 2

 TAC means Type of Address Code 
Enclosure 1

Enclosure 1, ADC 440 

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04   DLA Disposition Services

Only

DLA Disposition Services Only (e.g., State agencies

surplus).  Used to identify activities that have no

requisition authority other than for DLA Disposition

Services Only material.

Required:  TAC 1

Business Rules: Cannot requisition new materiel.  Only authorized to obtain materials

from DLA Disposition Services (DoD excess only).

DAAS DoDAAC Authority Code Edit: DoDAAC may only be used with DLA Disposition

Services RIC (S9D) in record positions 4‐6.

05 Non‐Requisition Cannot initiate a purchase or request for

goods or services

Required:  TAC 1

Business Rules: Cannot requisition/purchase any good/services.   

DAAS DoDAAC Authority Code Edit: DoDAAC cannot be used in requisition in the

requisitioner field (record positions 30‐35).

06 Free Issue No cost option.  This item is provided to

the customer with no associated costs

(e.g., DLA Disposition Services, NGA

Maps).

Required:  TAC 1

Business Rules: Cannot requisition/purchase any good/services.  Similar to DLA

Disposition Services, but can request free of cost items (e.g., maps from National

Geospatial‐Intelligence Agency (NGA)).

DAAS DoDAAC Authority Code Edit:  DoDAAC may only be used with signal code D or

M.

07 Administrative Administrative only.  This code is used

for information/identification purposes

only (e.g., Defense Courier Service (DCS),

or contingency/emergency use).

Required:  TAC 1

Business Rules: Cannot requisition, cannot be used as a ship‐to designation and

cannot be used for billing.  Information/identification use only.

DAAS DoDAAC Authority Code Edit: DoDAAC may not be used in a requisition in

record positions 30‐35 or in record positions 45‐50 as a “ship to” or “bill to”.