DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

IN REPLY 

 REFER TO December 17, 2015

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC) 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1194 for 

Implementation of the Sub Tier Code (DoDAAD) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management Standards (DLMS), Volume 6, Chapter 2, Department of Defense Activity Address 

Directory is approved for immediate implementation.

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, at 703-767-6885, 

DSN 427-6885, or email: DODAADHQ@DLA.MIL. Others must contact their Component 

designated representative. 

 

 

 DONALD C. PIPP

Director

Defense Logistics Management 

Standards Office

Attachment

As stated

cc:

ODASD (SCI)

OUSD DPAP
Attachment, ADC 1194

Page 1

ADC 1194

Sub Tier Code

(DoDAAD)

1. ORIGINATING SERVICE/ SUB TIER AND POC INFORMATION:

a. Technical POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

b. Functional POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD

b. Primary/Secondary Functional Process: DoDAAD

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 6, Chapter 2, 

Department of Defense Activity Address Directory. 

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This change will add the Sub Tier Code field to the DoDAAD

to indicate if the DoDAAC is tied to a specific Federal Agency Sub Tier (a.k.a. bureau) for business 

uses within FPDS. 

b. Background:

(1) FPDS is used by the Federal Government (to include the DoD) for capturing 

business processes associated with contracting, funding, and the awarding of grants. One of the 

principal identifiers within FPDS is the DoDAAC, which it receives via a feed from the DoDAAD. 

FPDS only requires DoDAAD records that are associated to activities engaged in contracting, funding, 

and grants. To help facilitate limiting the data feed to FPDS to only those records from the DoDAAD 

that are used in FPDS business, it is essential to introduce a data element to the DoDAAC that is an 

integral part of the record’s pedigree as it exists in FPDS. This data element is the four-character Sub 

Tier Code. 

(2) The Sub Tier Code field in FPDS consists of four characters. The first two 

characters are the two-digit Treasury Agency Code (the same as the first two positions of a Federal 

Agency DoDAAC), and the third and fourth characters are the agency of the Sub Tier, more commonly 

referred to as a bureau. This four-digit Sub Tier Code, therefore, identifies the Sub Tier to its 

respective Agency, in one, four-digit code. This code has no relationship to either the Major 

Command Code (MAJ_COMAND) or the GSA Bureau Code (GSA_BUREAU_CD), and is used in 

FPDS to identify entities below the Agency level. 
Attachment, ADC 1194

Page 2

(3) Previous efforts to use the MAJ_COMMAND field in the DoDAAD for this 

purpose in FPDS have proven untenable, and it is necessary to introduce this discrete value in order to 

facilitate the data exchange requirements between these two systems without interrupting the primary 

function of the MAJ_COMMAND field or the GSA_BUREAU_CD field. 

c. Approved Change in Detail:

(1) Transaction Services. The following are changes to the DoDAAD Update 

Application, eDAASINQ, and DAASINQ:

(a) Create a new data field for the Sub Tier Code named “SUB_TIER.” Data 

headers/labels for this field in the Update Application, DAASINQ, and eDAASINQ will be “Sub 

Tier.” 

(b) Create two new tables to store the sub tier codes, using the values in the 

attachment to the enclosure of this change. One table will be for the Federal Agencies and one for the 

DoD. Two tables are necessary due to the difference between how DoDAACs are structured for 

Federal Agencies based on Treasury Agency Code and how DoDAACs for the DoD are based on an 

alpha series Service Code. The intent is so that when a CSP creates a record, the values of sub tier 

codes will be limited based on the DoDAAC Series, and where necessary, the Major Command Code 

(i.e., Washington Headquarters Service). These tables will provide the values for the Sub Tier Code 

dropdown list, as depicted in the illustration in the enclosure. 

(c) The Sub Tier will be a required field when the Procurement Authority flag is 

set, and it can only be set when the Org Type Code is “F” or “D.” 

(c) Remove the term “Bureau” from the field header in the Update Application 

for the Major Command code data element (MAJ_COMMAND) – which should just read “Major 

Command,” and remove it from the column header from eDAASINQ queries (Excel), which should 

simply read “MAJ_COMMAND.” 

(2) Central Service Points and Monitors. CSPs/Monitors shall set this code for any 

record that identifies an activity performing actions that include contract writing, funding, and/or 

awarding of grants. It does not apply to non-Government activities. As such, it is a mandatory field 

when the Procurement Authority flag is set, and only when the Org Type Code is “F” or “D.” For 

DoD Components, the Sub Tier Code is based on the 2-digit Treasury Agency code and “00” (i.e., 

Navy = 1700). 

d. Revisions to DLM 4000.25 Manuals: The following changes need to be made to the DLM 

4000.25 Manuals: 

(1) DLM 4000.25, Volume 6, Chapter 2. Insert the following: 

C2.4.4.7. Sub Tier Code. The Sub Tier Code is a four-digit code that identifies 

an organizational level of an Agency below the highest tier. The first two 

characters are the two-digit Treasury Agency Code (the same as the first two 

positions of a Federal Agency DoDAAC), and the third and fourth characters are 

the Sub Tier of the Agency, more commonly referred to as a bureau. The 

Agency Code, therefore, identifies the ‘sub tier’ to its respective Agency, in one, 
Attachment, ADC 1194

Page 3

four-digit code. This code has no relationship to either the Major Command 

Code (MAJ_COMAND) or the GSA Bureau Code (GSA_BUREAU_CD), and is 

used in FPDS to identify entities below the Agency level. CSPs shall set this 

code for any record that identifies an activity performing actions that include 

contract writing, funding, and/or awarding of grants. It does not apply to nonGovernment activities. As such, it is a mandatory field when the Procurement 

Authority flag is set, and only when the Org Type Code is “F” or “D.” For DoD 

Components, the Sub Tier Code is based on the Treasury Agency code and “00” 

(i.e., Navy = 1700). 

(2) DLM 4000.25, Volume 6, Chapter 2, DoDAAD Data Elements. Insert the

following: 

Sub Tier Code. The Sub Tier Code is a four-digit code that identifies an 

organizational level of an Agency below the highest tier. The first two 

characters are the two-digit Treasury Agency Code (the same as the first two 

positions of a Federal Agency DoDAAC), and the third and fourth characters are 

the ‘sub tier’ of the Agency, more commonly referred to as a bureau. The Sub 

Tier Code, therefore, identifies the ‘sub tier’ to its respective Agency, in one, 

four-digit code. This code has no relationship to either the Major Command 

Code (MAJ_COMAND) or the GSA Bureau Code (GSA_BUREAU_CD), and is 

used in FPDS to identify entities below the Agency level. CSPs shall set this 

code for any record that identifies an activity performing actions that include 

contract writing, funding, and/or awarding of grants. It does not apply to nonGovernment activities. As such, it is a mandatory field when the Procurement 

Authority flag is set, and only when the Org Type Code is “F” or “D.” For DoD 

Components, the Agency Code is based on the Treasury Agency code and “00” 

(i.e., Navy = 1700). 

(3) DoDAAD Update Application Standard Operating Procedures. Insert the 

following: 

2.9. Sub Tier Code. The Sub Tier Code is a four-digit code that identifies an 

organizational level of an Agency below the highest tier. The first two 

characters are the two-digit Treasury Agency Code (the same as the first two 

positions of a Federal Agency DoDAAC), and the third and fourth characters are 

the ‘sub tier’ of the Agency, more commonly referred to as a bureau. The Sub 

Tier Code, therefore, identifies the ‘sub tier’ to its respective Agency, in one, 

four-digit code. This code has no relationship to either the Major Command 

Code (MAJ_COMAND) or the GSA Bureau Code (GSA_BUREAU_CD), and is 

used in FPDS to identify entities below the Agency level. CSPs shall set this 

code for any record that identifies an activity performing actions that include 

contract writing, funding, and/or awarding of grants. It does not apply to nonGovernment activities. As such, it is a mandatory field when the Procurement 

Authority flag is set, and only when the Org Type Code is “F” or “D.” For DoD 

Components, the Sub Tier Code is based on the Treasury Agency code and “00” 

(i.e., Navy = 1700). 
Attachment, ADC 1194

Page 4

e. Alternatives: N/A

5. REASON FOR CHANGE: Based on meetings with OMB, GSA, and DPAP, this critical code is 

necessary to associate a DoDAAC to its parent sub tier and ultimately top tier Agency. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Provides systematic means of associating DoDAACs to parent organizations 

of the Federal Government not currently possible without this field. 

b. Disadvantages: None noted.

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: None noted.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change is authorized for 

immediate implementation. Transaction Services has agreed, barring unforeseen problems, 

implementation by February 1, 2016.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: None noted.

10. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements.

b. Changes to DLMS Data Elements: No changes to existing DLMS data elements.

c. Automated Information Systems (AIS): This is covered in the detailed change section 

above. Army and Air Force will need to make the same change to their DoDAAD systems.

d. Transaction Services: These changes will need to be implemented and maintained in the 

DoDAAD at Transaction Services.

e. Non-DLMS Publications: The changes identified in this ADC will need to be incorporated 

into the relevant Service/Agency-level DoDAAD management publications, including (but not limited 

to) the following: 

(1) U.S. Army: AR 725-50 

(2) U.S. Navy: NAVSO P-1000-2-5

(3) U.S. Air Force: AFI 24-230

(4) U.S. Marine Corps: MCO 4420.4H

(5) U.S. Coast Guard: COMDTINST M4000.2

(6) Defense Logistics Agency: DLAI 1401

(7) Defense Information Systems Agency: DISA Instruction 270-50-10

(8) Federal Property Management Regulations 
Enclosure (1) 

1

Sub Tier Code Tables

1. The following are the values to create the Sub Tier Code Tables in the DoDAAD: 

2. The following is an illustration of how the header and field should appear in the Update Application 

(and Excel output from eDAASINQ). DAASINQ and eDAASINQ screens should reflect the same. 

2. The tabs in the attached file shall be used to construct the Sub Tier Tablesfor the 

DoDAAD. 

New Sub Tier Table 

14 Dec 2015.xlsx