Page 1 of 7

Attachment, ADC 482

ATTACHMENT TO ADC 482

Revision Documenting Changes to the Material Receipt Acknowledgment (MRA) Report

(Supply/MILSTRAP/DLMS)

1. ORIGINATOR: 

a. Service/Agency: DLA Logistics Management Standards 

b. Functional POC: Ms. Mary Jane Johnson, DLA Logistics Management Standards, 

DOD MILSTRAP Administrator, (703) 767-0677; DSN 427-0677; email: 

mary.jane.johnson@dla.mil; and Mr. Paul Jensen, DLA Logistics Management Standards 

contractor support, email: paul.jensen.ctr@dla.mil

2. FUNCTIONAL AREA: Supply/Material Receipt Acknowledgment (MRA) Report (On-Line 

Report Tool); DLMS/MILSTRAP

3. REFERENCES:

a. DLA Transaction Services Functional requirements for On-Line Material Receipt 

Acknowledgment (MRA) Management Information Report tool 

b. DOD 4000.25-M, DLMS, Volume 2, Chapter 10, Section C10.2.10 Management 

Evaluation, available at www.dla.mil/j-6/dlmso/elibrary/manuals/dlms/v2.asp

c. DOD 4000.25-2-M, Military Standard Reporting and Accounting Procedures (MILSTRAP),

Chapter 6, available at www.dla.mil/j-6/dlmso/elibrary/Manuals/MILSTRAP/default.asp

d. DLMSO memorandum, November 25, 2009, subject: Defense Logistics Management 

System (DLMS) Supply Process Review Committee (SPRC) Meeting 09-01, October 28-29, 2009, 

available at www.dla.mil/j-6/dlmso/Archives/Supply/meetings/09_1/SPRC09_1_minutes.pdf

e. DOD 4000.25-10-M, Defense Automatic Addressing System (DAAS), Appendix 5,

Section AP5.2.12.6 Management Evaluation, available at 

www.dla.mil/j-6/dlmso/elibrary/Manuals/DAAS/DAASManualFinal102003_Ch1-062206.pdf 

4. BACKGROUND: 

a. The Materiel Receipt Acknowledgment (MRA) process provides for a DOD automated, 

closed-loop system to provide accountability and monitor receipt of shipments of DOD and General 

Services Administration (GSA) wholesale stocks, and DLA Disposition Services stocks that are 

issued from on-hand assets or procured for direct vendor delivery (DVD). The MRA process is

documented in DLMS, Volume 2, Chapter 10 and MILSTRAP Chapter 6 (references 3.b. and 3.c. 

respectively).

b. The MRA procedures require that DOD Components monitor and evaluate their 

Component’s MRA submissions to ensure compliance with MRA requirements. The on-line MRA 

Management Information Report (also referred to as ‘MRA Report’) is a tool to facilitate this 

management evaluation. The MRA report is available from the DLA Transaction Services Web Site 

Logistics Reports. All Supply Process Review Committee (PRC) representatives are responsible for 

analysis of the report to identify potential deficiencies in their Service or Agency MRA operations or 
Page 2 of 7

Attachment, ADC 482

procedures contributing to breakdowns in internal controls for in transit wholesale stock. Supply 

PRC representatives are responsible for initiating corrective action with their Service or Agency 

delinquent and non-reporting activities.

c. In the 2008-2010 timeframe, DLA Logistics Management Standards office worked with the 

Supply Process Review Committee (SPRC) and DLA Transaction Services to analyze the MRA 

Report tool and identify areas for improvement. Several report improvements were implemented as 

a result of this analysis as discussed at SPRC Meeting 09-01 (reference 3.d.) The excerpt from the 

minutes is at Enclosure 1. 

d. To access the MRA Report, complete a System Access Request (SAR) on the DLA 

Transaction Services Website at https://www.transactionservices.dla.mil/sar. Select the Logistics 

Reports option and complete the SAR form. When the SAR is approved, DLA Transaction Services 

will forward the specific URL to access the Logistics Reports.

5. APPROVED CHANGE: 

Significant changes from the PDC are highlighted in yellow throughout ADC. 

New Actions for DLA and Army are highlighted in green on page 4.

a. Approved procedures: Revise DOD 4000.25-2-M, MILSTRAP, as shown in Enclosure 2. 

Corresponding changes will be made to DOD 4000.25-M, DLMS, Volume 2, Chapter 10.

b. Description of Change: This ADC serves three purposes:

1) Revise the MILSTRAP/DLMS manuals to document the changes to the on-line MRA 

Management Information Report structure agreed to by the Supply PRC, update the report 

descriptions, and provide additional information regarding the capability to save the reports to a 

spreadsheet for additional analysis.

2) Document changes in the on-line MRA Management Information Report agreed to by 

the Supply PRC and implemented in early 2010, as follows [note that the detailed business rules for 

the DAAS MRA Report are not documented in MILSTRAP/DLMS; they are documented in DOD 

4000.25-10-M, DAAS manual (reference 3.e.)]: 

a) Correction to data collection for “MRA Not Received” report relating to

invalid DoDAACs and Y-series DoDAACs: 

• The logic was changed to count shipments against the requisitioner’s 

DoDAAC (rp 30-35), when the signal code points to an invalid or Y-series ship-to-DoDAAC

b) Percentages and dollar values were added to Summary and Detail Reports

c) Changed titles within the report to:

• “Materiel Receipt Acknowledgment (MRA) Summary Report: Service/Agency 

Summary Report”

• “Materiel Receipt Acknowledgment (MRA) Detail Report: DoDAAC 

Summary Report”
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Attachment, ADC 482

d) Separation of the “MRA Not Received” report into two separate reports: 

• Stock Shipments Only

• Direct Vendor Delivery (DVD) Shipments Only

 3) SUPPLEMENTAL DELINQUENT MRA REPORTS. Document changes approved 

by this ADC based review/validation of the supplemental delinquent MRA reports as required by 

PDC 472. Refer to Enclosure 3 for the detailed PDC 472 taskings for the supplemental reports, and 

the Supply PRC Responses to those taskings. The following table summarizes the disposition for 

the 6 supplemental reports and the General Report, based upon Supply PRC responses: 

DELINQUENT MRA 

SUPPLEMENTAL 

REPORT

MRA 

Report 

#

PDC RESPONSES DISPOSITION/

ACTION REQUIRED

DoDAACs with greater 

than 500 nonresponses

MRA05 DLA Response: Delete the >500 No MRA 

report. One can easily replicate this with the 

existing capabilities of the basic report. In 

addition, >500 may not reflect a large 

percentage of high volume customers.

Delete Report.

Medical MRA06 DLA Response: Delete the Medical (S9M) 

report. While the Medical supply chain does 

require MRAs, Medical transactions are 

submitted in a way such that DLA Transaction 

Services cannot always identify/record them in 

LOTS (they are a pass-through for DLA 

Transaction Services).

Delete report based on 

obsolete RIC S9M.1

Subsistence MRA31 DLA Response: Delete. Subsistence is largely 

exempt from submitting MRAs, and for the few 

items that do require MRAs, it is not worth

generating an entire report.

Delete Report.

Ammunition MRA32 USAF Response: AF agrees with the MRA 

delinquency report for ammunition

Retain report as is at this 

time.

Contractor MRA33 DoDAAC Administrator advised that HD and 

SD are also contractor DoDAAC series, and Z0 

(zero) DoDAACs are contractor DoDAAC for 

U.S. Coast Guard.

DLA Response: Retain the contractor report, 

and add HG, SD, and Z0.

Retain report; add 

DoDAACs beginning with 

HG, SD, and Z0.

Revised Criteria for the 

Contractor report = DoDAAC 

with service code C, E, L, Q, U, 

HG, SD, and Z0.

Army Total Package 

Fielding (TPF)

MRA34 None Retain report as is at this 

time.

2

General Report MRA35 DLA Logistics Management Standards office: 

Criteria for General Report would no longer 

exclude subsistence or medical since those 

separate reports are being deleted; exclusion 

would be required for the additional contractor 

series DoDAACs added to the contractor report.

Revise report criteria as 

needed per guidance at left.

 1 Refer to subparagraph 5.b.1) on page 4 of this ADC, for DLA action required to develop a PDC providing the criteria 

to create an MRA report for Medical. 

2 Refer to subparagraph 5.b.2) on page 4 of this ADC, for Army action to validate the requirement for a separate MRA 

TPF report; and provide a current list of the TPF DoDAACs, if report is required.
Page 4 of 7

Attachment, ADC 482

c. New Actions required based on DLA and Army Responses to PDC 472:

1) MRA Report for Medical. The DLA response regarding the medical report 

stated that while the Medical supply chain does require MRAs, Medical transactions are 

submitted in a way such that DLA Transaction Services cannot always identify/record them in 

LOTS (they are a pass-through for DLA Transaction Services). The MILSTRAP Administrator 

notes that this results is a gap in capturing MRA information from Medical. MRA transactions 

are being provided for Medical, but the DLA Medical process was developed outside the scope 

of the established logistics business rules for capturing the information for the MRA Report. 

NEW ACTION FOR DLA: Develop a separate PDC providing the criteria to create the 

MRA report for Medical since it does not fit into the existing overall MRA Report criteria/ 

business rules used by DAAS. 

RATIONALE: DOD policy requires MRAs; the MRA Report on the DAAS Portal was intended 

to provide metrics/feedback to the Components on effectiveness of their MRA reporting. DOD 

Components are required to monitor and evaluate their Component’s MRA submissions to ensure 

compliance with MRA requirements. The on-line MRA Report is a tool to facilitate this 

management evaluation. By extension, once DLA determines how to create the MRA Medical 

Report, perhaps it can be extrapolated to work with LMARS at the same time, since MRA 

Reporting is closely aligned with LMARS.

2) Army TPF Supplemental Delinquent MRA Report. The Delinquent MRA Reports 

for ARMY TPF displays several DoDAACs for TPF separately. 

NEW ACTION FOR ARMY: Request Army advise whether the supplemental MRA report 

for Army TPF should be retained or eliminated. If the report should be retained, request 

Army provide a current list of Army TPF DoDAACs for the report criteria.

6. REASON FOR CHANGE: Align the respective manuals to reflect changes to the MRA 

Reports discussed and agreed to by the Supply PRC. Enhance the documentation for each existing 

MRA report available using the On-Line MRA Management Reports. Obtain Supply PRC user 

input on the continued need for the various supplemental MRA reports.

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Aligns the MILSTRAP and DLMS publications with the actual 

implementation of changes shown in the On-Line MRA Management Reports. Documents 

supplemental reports that were identified as no longer required during staffing of this change.

b. Disadvantages: None.

8. IMPACT:

a. Publication: 

1) DLMS and MILSTRAP manuals: Requires that DLA Logistics Management 

Standards revise DOD 4000.25-2-M, MILSTRAP, Chapter 6, C6.10 (Management Evaluation) 

and the corresponding DOD 4000.25-M, Volume 2, Chapter 10, C10.2.10, to identify the changes 

incorporated in the On-Line MRA Management Information Report. Expands the description of 

the options available in the On-Line MRA Management Report tool as noted in this change. 
Page 5 of 7

Attachment, ADC 482

2) DAAS Manual: Requires that DLA Transaction Services revise DOD 4000.25-10-M, 

DAAS, as needed to document the changes in business rules incorporated in the On-Line MRA 

Management Report. The DAAS manual is not under purview of the DLA Logistics Management

Standards office. 

b. DLA Transaction Services’ Automated Information Systems/Reporting. 

1) DLA Transaction Services’ Logistics Reports. Requires the following new revisions to 

the MRA Reports hosted by DLA Transaction Service, based on Supply PRC responses to the PDC:

a) Delete the supplemental reports for: 

(1) Subsistence (MRA31).

(2) Medical (RIC S9M) (MRA06).

(3) >500 NO MRA (MRA05).

b) Revise the criteria for the supplemental Contractor report to add DoDAACs in 

series SD, HG, and Z0 to the criteria for identifying contractors. Revised criteria for the Contractor 

report = DODAAC with service code C, E, L, Q, U, HG, SD, and Z0.

2) DLA Transaction Services’ LMARS: Revised criteria to align LMARS Report 

tables (table H) with that required for the MRA Report.

Table H - Service and/or Report Affiliation.

Component Code(s)

Army A = Other, 

C = Contractor, 

W = Military by Command

Navy N= Ashore Units, 

Q = Contractor, 

R = Pacific Units, 

V = Atlantic Units

Air Force E = Contractor, 

F and J = Military by Command

Marine Corps L = Contractor, 

M = Military by Command

Coast Guard ZY Z0 = Contractor

DLA U and SD= Contractor

GSA HG = Contractor

9. PDC 472 RESPONSES:

# Organization Response/Comments Disposition

1 Army Concurs. Noted.

2 Navy Concurs as written and submits no 

additional changes or amendments.

Noted.
Page 6 of 7

Attachment, ADC 482

# Organization Response/Comments Disposition

3 Air Force The AF concurs with comments. 

AF agrees with the MRA delinquency 

report for ammunition, but will not 

support a manual process. We are 

working towards an automated solution 

to enable this between DLMS and CAS 

which will be enabled no earlier than 

2014-2015.

Noted. 

4 DLA DLA concurs with the following 

comments:

Delete the Subsistence report. 

Subsistence is largely exempt from 

submitting MRAs, and for the few items 

that do require MRAs, it is not worth 

generating an entire report.

Retain the contractor report, and add 

SD, HG and Z0. Contractors are one of 

the lowest performing subpopulations for 

MRA submission, and this is an easy 

way to obtain numbers for this group. 

The report should represent all contractor 

DODAACs to the maximum extent 

possible.

Delete the >500 No MRA report. As 

noted in the PDC, one can easily 

replicate this with the existing 

capabilities of the basic report. In 

addition, >500 may not reflect a large 

percentage of high volume customers.

DLA Logistics Management Standards will request 

that DLA Transaction Services take the following 

actions:

Eliminate the supplemental report for Subsistence

from the MRA Reports.

Retain the Contractor report, and add DoDAACs in 

series SD, HG, and Z0 to the criteria for identifying 

contractors. 

Eliminate the supplemental report for >500 No 

MRA from the MRA Reports.
Page 7 of 7

Attachment, ADC 482

# Organization Response/Comments Disposition

DLA

continued Delete the Medical (S9M) report. While 

the Medical supply chain does require 

MRAs, Medical transactions are submitted 

in a way such that DLA Transaction 

Services cannot always identify/record 

them in LOTS (they are a pass-through for 

DLA Transaction Services).

Retain the discrepancy by depot report. 

This report should be modified to show the 

count by each individual discrepancy code 

(perhaps as a drilldown) to make it more 

useful. Since each code represents a 

different kind of potential problem, it is 

necessary to have this level of detail before 

addressing potential problems--some may 

not, in fact, be depot-oriented problems.

Eliminate the supplemental report for Medical which 

is based on obsolete RIC S9M.

DOD MILSTRAP ADMINISTRATOR ADC NOTE 

FOR DLA: There is a gap in capturing MRA 

information from Medical. MRA transactions are 

being provided for Medical, but the DLA Medical 

process was developed outside the scope of the 

established logistics business rules for capturing the 

information for the MRA Report, accordingly a 

separate report is required. 

NEW ACTION FOR DLA: Develop a PDC 

providing the separate criteria to create the MRA 

report for Medical since it does not fit into the existing 

overall MRA Report criteria/business rules used by 

DAAS. 

RATIONALE: DOD policy requires MRAs; the 

MRA Report on the DAAS Portal was intended to 

provide metrics/feedback to the Components on 

effectiveness of their MRA reporting. DOD 

Components are required to monitor and evaluate their 

MRA submissions to ensure compliance with MRA 

requirements. The on-line MRA Report is a tool to 

facilitate this management evaluation. 

By extension, once DLA determines how to create the 

MRA Medical Report, maybe it can be extrapolated to 

work with LMARS at the same time, since MRA 

Reporting is closely aligned with LMARS.

Report will be retained. 

Additional revisions to the existing report will require 

a new PDC. 

5 USTRANSCOM Abstains. Noted.

Enclosures
Page 1 of 1

Enclosure 1, ADC 482

ENCLOSURE 1 TO ADC 482

EXCERPT FROM SPRC MEETING 09-2 MINUTES (REFERENCE 3.b.):

“i. Material Receipt Acknowledgement (MRA). DLMSO presented a demonstration of the On-Line 

Material Receipt Acknowledgement Report (MRA) tool at the DAASC website, and briefed the status of their 

effort to review and improve current MRA reports developed by DAASC based upon requirements in 

MILSTRAP, DOD 4000.25-M, Chapter 6. These reports are intended to be a tool used by the 

Services/Agencies to evaluate MRA submissions and ensure compliance with the DOD MRA requirements.

DLMSO discussed several changes made to the reports based upon their review, to include:

(1) Data collection errors which have been corrected.

(2) Percentages and dollar values which have been added to Summary and Detail Reports.

(3) Separation of the NO MRA report into two separate reports - by stock shipment and by 

direct vendor delivery shipment.

(4) Discontinuing the requirement for supplemental MRA reports by commodity.

Future report revisions include:

(1) Development of HELP screens to the on-line reports at DAASC.

(2) Changes to data collection logic to:

(a) count all MRA data in the Service report of the ship to DoDAAC, vice the Service 

report of the requisitioner, unless the ship to DoDAAC is a DSS depot.

(b) count all MRA data in the Service Report of the requisitioner's DoDAAC if the 

signal code points to an invalid ship to DoDAAC.

(c) Amend eligibility business rules to require a requisition to, or material release order 

from, a wholesale Inventory Control Point.

(3) Possible development of additional standard reports, such as:

(a) The full suite of MRA Reports by Service.

(b) A new NO MRA report which consolidates stock shipments and DVD shipments into a 

single TOTAL NO MRA report in the new format.

Although work with DAASC to improve these reports will continue, the new reports described in the DLMSO 

briefing are expected to be available on-line in early 2010.”
Page 1 of 3

Enclosure 2, ADC 482

ENCLOSURE 2 TO ADC 482

Revise DOD 4000.25-2-M, MILSTRAP, Chapter 6, Section C6.10. as shown below. Changes 

and additions are identified by red bold italic. Deletions are identified by red italic strikethrough. Corresponding changes will be made to DLMS, Volume 2, Chapter 10. (includes 

administrative update to change ‘DAASC’ to ‘DLA Transaction Services’.)

C6.10. MANAGEMENT EVALUATION

C6.10.1. DoD Components shall establish a management evaluation program that monitors and 

evaluates MRA submission to ensure compliance with MRA requirements. Execute timely 

processing and perform response rate analyses to identify nonresponsive activities and initiate 

corrective actions.

C6.10.2. The program shall provide for:

C6.10.2.1. Review of the MRA Management Information report (Report Control Symbol 

DD-AT&L(AR)1113 applies). DLA Transaction Services shall prepare the report and provide 

access by electronic means. The report content is determined by the Supply Process Review 

Committee. Each Supply Process Review Committee representative MILSTRAP focal point is 

responsible for analysis of the report to identify potential deficiencies in their Service or Agency 

MRA operations or procedures contributing to breakdowns in internal controls for intransit wholesale 

stock. Supply Process Review Committee representatives MILSTRAP focal points are responsible 

for initiating corrective action with delinquent and non-reporting activities.

C6.10.2.2.The MRA Management information report shall include as a minimum:

C6.10.2.2.1. General MRA Management Report Criteria. Documentation of 

nonresponses for a reporting period to include: the number of qualifying shipments made to an 

activity (by “ship to” DoDAAC); the number of MRA responses received from that activity; the 

number of nonresponses. The following sections identify a common report description, how to do 

additional analysis of the data, and the types of breakdown to be available for MRA 

responses/non-responses for several different categories and whether detail by individual 

DoDAAC is available. The reference in parentheses (e.g., MRA01) corresponds to the reference 

in the on-line MRA Report menu.

C6.10.2.2.2. Breakdown of nonresponses by DVD and stocked shipment to 

include the number, percentage, and dollar value of each category. 

C6.10.2.2.2. Capability to do Additional MRA Report Analysis. Most of the MRA 

reports contain a “Save” link above the report title. Clicking the “Save” link will launch the 

applicable MRA report content in a spreadsheet format for additional analysis 

C6.10.2.2.3. Common Text for Report Descriptions. In general, for each report 

category, the count of qualified shipments requiring an MRA is matched against MRAs 

received/not received within the allotted timeframe and a percentage is computed. The reports

shows results for Shipments Requiring MRA and MRA Not Received. Some of the reports include 
Page 2 of 3

Enclosure 2, ADC 482

a column for MRA Received. Where the report is broken out by Service, click on the Service line 

hyper link to show the specific report category MRA Service/Agency Detail Report showing all 

DoDAACs making up the totals within each Service. The detail report shows results for shipments 

requiring an MRA and MRA received. Some of the detail reports include a column for MRA 

received. Selecting a DoDAAC from the detail report will show all document numbers associated 

with that DoDAAC total. Clicking on an individual document number will launch WEBVLIPS for 

further analysis of the selected document number. Differences from this standard report 

description are noted in the following descriptions of each specific MRA report type:

C6.10.2.2.3. Report of MRAs having a discrepancy indicator; report by shipping 

activity to indicate total shipments that qualified for an MRA during the report period; total MRAs 

received with a discrepancy indicator and a subset to identify them by “ship to” activity. 

C6.10.2.2.3.1. MRA Service/Agency Summary shows shipments for DoD 

Components/Participating Agencies and all categories by area of the ship-to-DoDAAC and customer. 

Detail report is available. Summary and Detail Reports include an extra column for MRA received.

C6.10.2.2.3.2. Direct Vendor Delivery (DVD) (Non Stock) MRA Summary

shows DVD (Non Stock) shipments for DoD Components/Participating Agencies and all 

categories by Area and Customer. Detail report is available.

C6.10.2.2.3.3. Stock Shipment Summary, MRA Not Received shows Stock 

Shipments by area of the ship-to-DoDAAC and DoD Components/ Participating Agencies. Detail 

report is available.

C6.10.2.2.3.4. Direct Vendor Delivery (DVD) and Stock Shipment Summary, 

MRA Not Received shows DVD and Stock Shipments for all DoD Components/Participating Agencies 

and all categories by Ship-to DoDAAC. Detail report is available. 

C6.10.2.2.3.5. Shipment Discrepancy Report by Depot shows the number of 

shipments by qualified depot or DVD shipper and the count and percentage of MRAs received 

from reporting activities with an MRA discrepancy indicator code from the qualifying depots or 

DVD shippers.

C6.10.2.2.4. Specific Category Reports. The MRA Management Information report 

may provides the capability to access information by specific categories for such as subsistence,

ammunition, contractor, and Army Total Package Fielding. Additionally it will provide the 

capability to request highlight listing showing DoDAACs with over 500 nonresponses to assist in 

identifying organizations not complying with MRA procedures. For these specific category reports, 

the detail report reflects the same layout as the summary report:

C6.10.2.2.8. Medical (S9M) Percent of Delinquents Summary (MRA06) shows 

shipments for medical Items by area of the ship-to-DoDAAC and DoD Component/Agency. The 

count of qualified shipments is matched against MRAs received/not received and a percentage is 

computed. The report shows results for Shipments Requiring an MRA, where an MRA was not 

received within the allotted timeframe and where an MRA was received within the allotted 

timeframe. Only the percentage of qualified shipments that received an MRA is shown.

C6.10.2.2.4.1. Summary of Activities with Greater than 500 Non-Responses
Page 3 of 3

Enclosure 2, ADC 482

(MRA05) provides a summary by area of the ship-to-DoDAAC and DoD Component/Agency for 

ship-to activities with over 500 non-responses for qualified shipments in the reporting period. The 

report shows results for Shipments Requiring an MRA, where an MRA was received within the 

allotted timeframe and where an MRA was not received within the allotted timeframe. Only the 

percentage of qualified shipments that received an MRA is shown.

C6.10.2.2.4.2. Subsistence Percent of Delinquents Summary (MRA31) shows 

shipments for subsistence items by area of the ship-to-DoDAAC and DoD Component/Agency. The 

report shows results for Shipments Requiring an MRA, where an MRA was received within the 

allotted timeframe and where an MRA was not received within the allotted timeframe. Only the 

percentage of qualified shipments that received an MRA is shown.

C6.10.2.2.4.1. Ammunition Percent of Delinquents Summary shows shipments 

for ammunition by area of the ship-to-DoDAAC and DoD Component/Agency. The report shows 

results for Shipments Requiring an MRA, where an MRA was received within the allotted timeframe 

and where an MRA was not received within the allotted timeframe. Only the percentage of qualified 

shipments that received an MRA is shown. 

C6.10.2.2.4.2. Contractor Percent of Delinquents Summary shows 

contractor shipments by area of the ship-to-DoDAAC and DoD Component/Agency. Detail report 

is available. The report shows results for Shipments Requiring an MRA, where an MRA was 

received within the allotted timeframe and where an MRA was not received within the allotted 

timeframe. Only the percentage of qualified shipments that received an MRA is shown. 

C6.10.2.2.4.3. Army Total Package Fielding (TPF), Percent of 

Delinquents Summary shows Army TPF shipments by area of the ship-to-DoDAAC. The report 

shows results for Shipments Requiring an MRA, where an MRA was received within the 

allotted timeframe and where an MRA was not received within the allotted timeframe. Only the 

percentage of qualified shipments that received an MRA is shown.

C6.10.2.2.4.4. Percent of Delinquents General Summary shows general 

shipments by area of the ship-to-DoDAAC and DoD Component. The report shows results for 

Shipments Requiring an MRA, where an MRA was received within the allotted timeframe and 

where an MRA was not received within the allotted timeframe. Only the percentage of qualified 

shipments that received an MRA is shown. The report excludes the categories for Subsistence,

Ammunition, Contractor, and Army Total Package Fielding, and Medical.
Page 1 of 3

Enclosure 3, ADC 482

ENCLOSURE 3 TO ADC 482

PDC 472 SUPPLY PRC ACTIONS AND RESPONSES FOR THE SUPPLEMENTAL 

DELINQUENT MRA REPORTS:

As part of its PDC 472 review/staffing, the Supply PRC was tasked to make recommendations 

for the six supplemental Delinquent MRA reports: Medical (MRA06), Subsistence (MRA31), 

Ammunition (MRA32), Contractor (MRA33), Army Total Package Fielding (MRA34), and 

DoDAACs with greater than 500 nonresponses (MRA05). 

The PDC required that the DOD Components validate the need for, and purpose of, the 

supplemental reports available in the On-Line MRA Management Report tool. Initially, several 

years ago, DLA Logistics Management Standards recommended deleting the reports in favor of 

an ad hoc report capability; however, DLA Transaction Services advised that the technical 

architecture did not support the ad hoc report concept. At that point, the Supply PRC discussed 

whether the requirement for supplemental MRA reports by specific category was still valid in 

light of MRA Report improvements and/or changing requirements, but a final SPRC 

determination was not made. Accordingly, it was requested that as part of staffing for this 

change, Supply PRC representatives reassess/validate the need for these separate reports, or 

recommend discontinuation if they are not being used. Refer to specific PDC 472 ACTIONS 

and the DOD Component responses, in subparagraphs (a) through (f) below. DOD Component 

Responses to the ACTIONS, and the resulting disposition, are highlighted in yellow. The screen 

image from the existing On-Line MRA Report tool shows the reports for which assessment was 

requested (Figure 1).

.

Figure 1. MRA Menu – As of March 2012

a) PDC 472 ACTION FOR DLA– SUBSISTENCE REPORT (MRA31) [FEDERAL 

SUPPLY GROUPS (FSG) 88, 89]: DLA Supply PRC representatives to provide input on whether the 

Delinquent MRA Reports for Subsistence (MRA31) is still required. Provide rationale for maintaining 

or eliminating the report. Request DLA review criteria for identifying the report (i.e., FSG 88, 89). 

DLA RESPONSE: Delete the Subsistence report. Subsistence is largely exempt from submitting MRAs, 

and for the few items that do require MRAs, it is not worth generating an entire report.

DISPOSITION BASED ON DLA RESPONSE: The supplemental report for Subsistence will be 

eliminated from the MRA Reports.
Page 2 of 3

Enclosure 3, ADC 482

b) PDC 472 ACTION FOR SUPPLY PRC SERVICE REPRESENTATIVES –

AMMUNITION REPORT [FSG 13]: Service Supply PRC representatives to provide input on 

whether the Delinquent MRA Reports for Ammunition (MRA32) is still required. Provide rationale 

for maintaining or eliminating the report. Review criteria for identifying the report (i.e., FSG 13) if 

Service position is that it be maintained. 

AIR FORCE RESPONSE agrees with the MRA delinquency report for ammunition.

No other Service responses were provided

DISPOSITION: Ammunition Report retained.

c) PDC 472 ACTION FOR SUPPLY PRC – CONTRACTOR REPORT [DODAAC 

WITH SERVICE CODE C, E, L, Q, or U]: Supply PRC representatives to provide input on whether 

the Delinquent MRA Report Contractor (MRA33) is required. Provide rationale for maintaining or 

eliminating the report. Review the criteria for the report; current criteria is DoDAACs with Service Code 

C, E, L, Q, or U. NOTE: The DoDAAC Administrator advised that SD and HG are also contractor 

DoDAAC series. Z0 (zero) is also contractor DoDAAC for US Coast Guard. The SD, HG and Z0 series 

of DoDAACs are not currently part of the MRA Contractor report criteria. Request Components 

comment on adding these series DoDAACs to the contractor report criteria.

DLA RESPONSE: Retain the contractor report, and add SD, HG, and Z0. Contractors are one of 

the lowest performing subpopulations for MRA submission, and this is an easy way to obtain numbers 

for this group. The report should represent all contractor DoDAACs to the maximum extent possible.

No Service responses were provided to this Supply PRC ACTION. 

DISPOSITION BASED ON RESPONSE: Retain the contractor report, and add DoDAACs with 

Service Codes SD, HG, and Z0 to the criteria for identifying contractors. Contractor Report 

Revised Criteria = DoDAAC WITH SERVICE CODE C, E, L, Q, U, HG, SD, and Z0.

d) PDC 472 ACTION FOR THE SUPPLY PRC – GREATER THAN (>) 500 NO 

MRA REPORT: DLA Logistics Management Standards recommends eliminating this report. This 

report was intended to highlight reporting activities with a high number of nonresponses (i.e., MRAs not 

submitted). The 500 number was arbitrary. Further, the MRA Reports contain a feature that allows 

reports to be immediately saved as a spreadsheet. For example, accessing the report, “MRA 

Service/Agency Summary (MRA01) and saving the results for a specific service selection as a 

spreadsheet, the report can be arrayed in ascending or descending order of nonresponses, removing the 

need for a separate “>500 nonresponses” report. Supply PRC representatives to provide input on whether 

you agree with the recommendation to eliminate this report, or still require the >500 Nonresponses report 

(MRA05). Provide rationale if the recommendation is to maintain the report. Absence of a 

recommendation would be considered concurrence with eliminating the >500 NO MRA report.

DLA RESPONSE: Delete the >500 No MRA report. As noted in the PDC, one can easily replicate 

this with the existing capabilities of the basic report. In addition, >500 may not reflect a large 

percentage of high volume customers.

No Service Responses Were Provided to this Supply PRC ACTION. As noted in PDC, absence of 

a recommendation is considered concurrence with eliminating the >500 NO MRA report.

DISPOSITION BASED ON RESPONSES: Eliminate the supplemental report for “>500 No MRA”.
Page 3 of 3

Enclosure 3, ADC 482

e) PDC 472 ACTION FOR THE DLA –_MEDICAL REPORT [DLA ICP RIC 

S9M]: The existing requirement for a Delinquent MRA Report for Medical (MRA06) is based on 

obsolete DLA RIC S9M and it is not being populated. Accordingly, the report as currently defined is 

invalid. Further, the MILSTRAP Administrator’s understanding is that most medical materiel is now 

ordered via an Accredited Standards Committee (ASC) X12 Transaction Set 850 Purchase Order to a 

Prime Vendor, outside the normal DLMS/MILSTRIP supply business process. DAAS doesn’t capture 

the initial supply transactions necessary against which to measure MRA performance. However, our 

understanding is that DLA Medical expects the MRA from their customers. Accordingly, if MRA 

transactions are being provided for Medical, but the DLA Medical process is outside the scope of the 

established business rules for capturing the information for the MRA Report, a separate report is required 

and DLA must provide the separate criteria to create the report since it does not fit into the existing 

overall MRA Report criteria/business rules used by DAAS. 

DLA RESPONSE: Delete the Medical (S9M) report. While the Medical supply chain does require 

MRAs, Medical transactions are submitted in a way such that DLA Transaction Services cannot always 

identify/record them in LOTS (they are a pass-through for DLA Trans Services).

DISPOSITION BASED ON DLA RESPONSE: Eliminate the existing supplemental report for 

Medical, which is based on an obsolete RIC S9M.

Refer to page 4 of the ADC, paragraph 5.b.1) for new DLA action related to MRA Report for Medical.

f) PDC 472 ACTION FOR THE ARMY – TPF REPORT [ARMY IDENTIFIED 

DoDAAC TABLE]: Request Army advise whether the Delinquent MRA Reports for ARMY TPF 

(MRA34) is still required. This report displays several DoDAACs for TPF separately. Those DoDAACs 

are also part of the overall report, so on the surface this report appears to provide little value as a separate 

report. Request Army provide rationale if the recommendation is to maintain this report and provide 

current list of TPF DoDAACs for the report. Absence of a recommendation will be considered 

concurrence with eliminating the report. [Army concurred with PDC without comment. No action 

taken on the delinquent MRA supplemental report for Army TPF at this time.]

Refer to page 4 of the ADC, paragraph 5.b.2) for new Army action related to TPF Report.

g) PDC 472 ACTION FOR THE SUPPLY PRC – SHIPMENT DISCREPANCY 

REPORT BY DEPOT. Request Supply PRC representatives provide input on whether the Shipment 

Discrepancy Report by Depot (MRA04) should be continued. Provide rationale for maintaining or 

eliminating the report. This report shows the number of shipments by qualified depot or DVD shipper and 

the count and percentage of MRAs received from reporting activities with an MRA discrepancy indicator 

code. This report does not reflect whether a discrepancy report, indicated by the MRA discrepancy indicator 

code, was actually created (i.e., Supply Discrepancy Report (SDR), Transportation Discrepancy Report 

(TDR), or Product Quality Deficiency Report (PQDR)). Components are requested to comment whether 

there is a requirement to continue producing this report, and provide rationale. Absence of a 

recommendation will be considered concurrence with eliminating the report.

DLA RESPONSE: Retain the Discrepancy by Depot report. This report should be modified to show the 

count by each individual discrepancy code (perhaps as a drilldown) to make it more useful. Since each code 

represents a different kind of potential problem, it is necessary to have this level of detail before addressing 

potential problems--some may not, in fact, be depot-oriented problems.

No Service Responses Were Provided to this Supply PRC ACTION. 

DISPOSITION BASED ON RESPONSE: Retain the Discrepancy by Depot report as is.

Changes to the report should be proposed in a PDC.