ADC 464, Attachment Page 1

ADC 464

ICS, Shipment Status (DLMS 856S/ DIC AS3), and 

Disposal Shipment Confirmation Follow-up (DLMS 940/ DIC AFX/AFZ) under RBI

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Logistics 

Agency Disposition Services 

a. Technical POC: DLA Logistics Information Service 

b. Functional POC: DLA Logistics Information Service 

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Primary: DLA Disposition Services, 

DSN 661-5861

b. Primary/Secondary Functional Process: Primary: DLA Disposition Services, 

DSN 661-5912

 

3. REFERENCE: DOD 4000.25-1-M, MILSTRIP

4. BACKGROUND: Revisions subsequent to staffing are identified by green highlighting.

a. Reutilization Business Integration (RBI). The DLA Disposition Services (formerly 

Defense Reutilization and Marketing Service (DRMS)) is a worldwide presence within the 

Department of Defense, with disposal specialists in 14 foreign countries, two U.S territories, and 

39 states. DLA Disposition Services’ mission is the execution of disposition solutions for excess 

military property. The Reutilization Business Integration (RBI) project will replace the Disposal

Automated Information System (DAISY) by integrating DLA Disposition Services business 

processes within the DLA enterprise suite of applications, including the Distribution Standard 

System (DSS) and the Enterprise Business system (EBS).

b. Intransit Control System (ICS): ICS is a DOD automated process that provides a 

central capability to monitor and/or investigate discrepancies in shipments to DLA Disposition 

Services Field Offices that meet ICS rules. Property with a line item value over $800 or a 

Pilferable/Sensitive Controlled Inventory Item Code (CIIC) regardless of dollar value (Pilferable 

CIIC of J, I, M, N, P, V, W, X, Y, Z, and Sensitive CIIC 1, 2, 3, 4, 5, 6, 8, Q, R, $) and the 

property is physically being turned in to the Field Office qualifies for ICS. The maintenance of 

this data has been principally through DAISY. DLA Disposition Services will use the

redesigned ICS as part of the RBI initiative, which leverages DLMS transactions with DSS,

EBS, and Military Services’ Supply Systems and automates a manual process to accommodate 

non-supply-system turn-ins. The system provides a capability for DLA Disposition Services to 

furnish management information to Service/Agency Headquarters concerning the transfer of 

property to DLA Disposition Services Field Offices. 
ADC 464, Attachment Page 2

(1) Transactions from Generator Supply System: The generator sends a Shipment 

Status (DLMS 856S/DIC AS3) transaction advising of property that has been shipped/turned-in

to a DLA Disposition Services Field Office. This applies to property receipted in place, as well 

as physically shipped to the Field Office. The information from the shipment status positions 

data in a Prepositioned Material Receipt (PMR) due-in table. If the item qualifies for intransit 

control tracking, then the appropriate tracking will take place and the following actions will 

occur:

(a) If a receipt is processed at any DLA Disposition Services Field Office, and a 

match is found in the ICS, then the record will be closed and designated as received.

(b) If the Field Office is unable to receive the property, and is required to reject the 

property back to the generator, then an internal Receipt Refusal transaction will be processed and 

matched to the record in ICS, and designated as being rejected. An SDR is also prepared and 

distributed to the generating activity.

(c) If a receipt is processed and qualified as ICS property, but no DLMS 856S was 

sent in advance, a Disposal Shipment Confirmation Follow-up (DLMS 940R/DIC AFX)

transaction will be sent to the generating activity advising of the circumstances regardless.

(d) If a DLMS 856S is sent and the property has not been received or rejected in 90 

days, a Disposal Shipment Confirmation Follow-up transaction will be sent to the generating 

activity reflecting that the property has not been received. If a disposal supply status (DLMS 

870S/DIC AE3) or a disposal shipment confirmation transaction (DLMS 945A/DIC ASZ) is not 

received within 30 days of transmission of the follow-up in the event that a receipt or refusal has 

not yet been processed. 

(2) Transactions from Electronic Turn-in Document (ETID):

(a) ETID was designed for property that was turned in via manually generated (hand 

written) DD Form 1348-1A documents. This usually consists of property that is not on a 

generator's inventory management system. However, this property is still subject to MILSTRIP 

requirements. For property not included within an automated system but still qualifying for ICS 

tracking, the generator is still required to follow MILSTRIP guidance or contact DLA 

Disposition Services to get this property entered into the ICS. However, this was rarely done. 

As a result, manually generated turn-in documents for property requiring intransit tracking were 

rarely entered into the ICS.

(b) ETID was developed as the mechanism used to solve this gap in compliance with 

MILSTRIP. ETID provided a benefit to these generators by entering property that qualified for 

intransit tracking into the ICS on their behalf. The current method used for ETID is flawed; it 

will be repaired as part of the RBI initiative. Because property turned in via ETID was now in 

the ICS, the ICS follow-ups were being routed properly (through DLA Transaction Services’

Defense Automatic Address System (DAAS)) to the supply system of the DoDAAC that 

generated the excess notifications. The generators receiving these notifications for ETID 

property have no record of this property and, as a result, the follow up notifications do not get 
ADC 464, Attachment Page 3

addressed as required by MILSTRIP. In order to easily identify turn-ins generated via ETID, 

the MILSTRIP Administrator (based upon previous DOD Component request) recommended

during staffing that the ETID document number be constructed with a unique value in the 

first position of the document number serial number (record position 40 in legacy MILSTRIP 

format and also referred to as the Utilization Code in DLMS). Currently assigned code values 

have been reserved for DLA Disposition Services, and an obsolete value will be re-purposed 

for this use. Values are published in MILSTRIP Appendix 2.7 and the DLMS dictionary. Use 

of a unique value established for this purpose in the document number will facilitate both 

systemic and human readable interpretation in the Disposal Shipment Confirmation Followup (DLMS 940/Document Identifier Code AFX/AFZ). An option for a user assigned 

document number without the unique value would also be allowed in order for the user to 

perpetuate a previously assigned document number. ETID will be required to support the 

generator with establishment of compliant document numbers citing the unique value T 

(DLMS Utilization Code T) in the first position of the document number serial number.

(Staffing Note: Because this requirement for a unique value in the ETID document number 

was not identified in the original RBI design, a delayed implementation has been authorized 

by joint agreement.)

(c) Under RBI, excess property turn in notifications, generated in ETID, will be 

routed directly from ETID into DSS for creation of the due-in and the ICS tracking. Follow up 

notifications will be routed back to ETID to the person who created the ETID turn-in 

notification. When property is turned in and follow-up notifications are required, a messaging 

module within the ETID application itself will provide notification via email to the generating 

activity responsible for the property. By going directly to a person who can acknowledge the 

follow-up and provide the correct and required response, a better response rate is anticipated. In 

addition to the email follow-up, DSS will prepare the follow-up transaction under MILSTRIP 

business rules with the additional DLMS enhancement to identify the applicable Field Office. 

 c. Procedures, transactions, data elements, processing details in use today: ICS for 

DLA Disposition Services is satisfied by DAISY for those with an automated system. For those 

without an automated system, ICS follow-up is not performing appropriately under MILSTRIP 

guidance.

5. APPROVED CHANGE(S):

a. Change in detail: Although no new transactions are required, new development within 

DSS, EBS, and DLA Transactions services will handle any ICS requirements between automated 

supply systems. For those activities without an automated system, the ETID application will 

enable ICS by alerting the generating activity of follow-up actions required. 

b. Approved procedures and transaction flow: 

(1) Receipt-In-Place. Through coordination with the turn-in activity, DLA Disposition 

Services may arrange for the turn-in activity to retain custody of the property until it is ready for 

sale, reutilization, transfer, or donation. When this occurs the Shipment Status (AS3 or DLMS 

856S) transaction is provided by the turn-in activity. Intransit control for receipt of the property

is not applicable. Staffing Note: DLA Logistics Management Standards recommended that a
ADC 464, Attachment Page 4

new Shipment Hold Code be established to indicate when there is no physical movement 

associated with the shipment status transaction as follows: “Shipment Hold Code R - DLA 

Disposition Services receipt-in-place property held pending disposition and shipping 

instructions.” DLA Disposition Services has concurred with this change. It is approved for 

post-go-live implementation. The USTRANSCOM Reference Data Management (TRDM) 

(reference data repository) will add this code to their Transportation Hold Code and CargoUnit Hold Code tables. The Shipment Hold Code will required in the MILSTRIP AS3 and 

DLMS 856S when the shipment status is reported at the time of a receipt-in-place decision, 

i.e., prior to physical shipment of the DLA Disposition Services property. If the shipment 

status is reported concurrent with physical shipment, the Shipment Hold Code does not apply. 

(2) DSS will prepare the Disposal Shipment Confirmation Follow-up (DLMS 940R/

Document Identifier Code (DIC) AFX/AFZ) in the DLMS format identifying the originating 

activity as DLA Disposition Services (DIC S9D). The follow-up will be directed to the routing 

identifier code (RIC) of the shipping activity. If the shipping activity RIC is not known, the 

DoDAAC identified in the document number may be used for transaction routing. The 

DoDAAC in the document number may be the shipping activity itself or the activity that directed 

the disposal action (e.g., the Inventory Control Point/Integrated Materiel Manager (ICP/IMM). 

Staffing Note: This process of using either the shipping activity or the ICP/IMM is based 

upon current MILSTRIP guidance (AP3.6.3 Routing Instructions). However, since DSS does 

not distinguish whether the document number DoDAAC is an ICP/IMM or the shipping

activity (and because the DAAS maps currently use a single qualifier for the transaction 

addressee), the DLMS guidance will retain the existing qualifier (SB, Storage Area) for 

identification of the transaction recipient. This ADC will remove the reference to the unique 

qualifier for the ICP rather than introduce a new qualifier or impose more complicated 

mapping. The DLMS notes will be updated to clarify the usage.

(3) When DSS prepares the follow-up, it will include research guidance (CRITICAL 

flag) under MILSTRIP rules. As a DLMS enhancement, DSS will also include the DoDAAC of 

the DLA Disposition Field Office as the receiving activity or intended receiving activity for the 

turn-in. 

(4) ICPs/IMMs receiving the follow-up will enter the shipping activity routing 

identifier code as the intended recipient and resend the follow-up through DLA Transaction 

Services for the shipping activity to answer directly to DLA Disposition Services or perform 

research with the shipping activity in order to provide either the ICP/IMM or storage activity 

response.

(5) The Military Services shipping activities in receipt of the Disposal Shipment 

Confirmation Follow-up (DLMS 940R or legacy format Document Identifier Code AFX/AFZ) 

will respond under MILSTRIP rules with supply status (DLMS 870S/Document Identifier Code 

AE3) or disposal shipment confirmation (DLMS 945A/Document Identifier Code ASZ). The 

response to the follow-up will continue to carry the Distribution Code 9 indicating DLA 

Transaction Services is to route the transaction to DLA Disposition Services. 
ADC 464, Attachment Page 5

(6) Prior to termination of DAISY, DLA Transaction Services will provide a copy of 

the incoming transaction to DAISY and will forward a copy to DSS Global Copy - HILL DRMO 

Copy. After termination of DAISY, all follow-up responses will be routed by DLA Transaction 

Services to the DSS Global Copy. DSS will ensure that a copy is provided to either the 

Advanced Turn-In (ATID) table or the Intransit table as applicable.

 c. Alternatives: There are no identified alternatives for this proposed process.

6. REASON FOR CHANGE: 

a. With the addition of DLA Disposition Services business processes into the DSS system, 

data elements and transaction information need to be introduced in a DLMS transaction to 

provide the DLA Disposition Services customers a means to input, submit, receive information 

and track transactions that they have previously entered in the DAISY system.

b. Dual communication of Follow-ups applicable to ETID turn-ins. The email followup alone to a personal email account would not be a suitable substitute for ICS. The ICS is 

designed to be a check and balance system that would be circumvented if no transactional 

exchange were provided. Without systemic tracking there is a greater opportunity for abuse of 

the process and there would be no Enterprise-wide visibly. Additionally, the individual involved 

with the initial turn-in may have moved on and no longer be able to receive the follow-up 

message. 

c. Quarterly In-transit to DRMO Report, Reports Control Number (RCS) DDP&L(Q)1787. The RCS number cited in the current MILSTRIP and DLMS manuals for this 

report has expired. Reports will be prepared systemically by DLA DSS and there is no 

requirement to renew the RCS. The procedures and reports will be updated to remove references 

to the RCS number.

7. ADVANTAGES AND DISADVANTAGES:

 a. Advantages (tangible/intangible): Obtains compliance for DLA Disposition Services. 

New Shipment Hold Code R enables enterprise wide recognition that there is no physical 

movement applicable to the shipment status. New serial number code/DLMS Utilization Code T 

enables recognition of a turn-in processed outside the Service’s supply system when intransit 

control follow-up procedures are required.

b. Disadvantages: None identified. 

8. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: Appropriate training will be provided to DLA personnel generating DLMS 

transactions via DSS. The Shipment Hold Code R will be adopted as discussed above and DLA 

Disposition Services will notify turn-in activities when coordinating for receipt-in-place. New 

serial number code/DLMS Utilization Code T will be implemented by ETID.

9. NOTE ANY REGULATIONS OR GUIDANCE: Refer to Defense Materiel Disposition 

Manual DOD 4100.21-M Chapter 3.38.1-2 and DRMS-I 4160.14 Section 2 Chapter 1 and 9, 

Revised April 10, 2010.
ADC 464, Attachment Page 6

10. ADDITIONAL FUNCTIONAL REQUIREMENTS: When the shipping activity RIC is 

not available, the Field Office will send the Disposal Shipment Confirmation Follow-up to the 

activity identified in the DTID document number DoDAAC. When the disposal action was 

directed under MILSTRIP procedures, the DTID document number DoDAAC may represent the 

ICP/IMM. Therefore, the Follow-up may be transmitted to the ICP/IMM. ICPs/IMMs receiving 

this Follow-up shall either retransmit this transaction to the shipping activity or coordinate with 

the shipping activity to prepare the appropriate response. 

11. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: March 2012.

12. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

13. IMPACT: 

 a. DLMS Data Elements: A new DLMS Qualifier is used to identify the DLA 

Disposition Services Field Office as the receiving location for the shipment to disposal.

 b. DLA Transaction Services Defense Automatic Addressing System (DAAS): 

(1) There is minor impact to DAAS DLMS/MILSTRIP conversion maps. Staffing 

Note: The current DAAS map does not reflect the use of the ICP/IMM as the To-address 

consistent with the DLMS Supplement and AP3.6.3 MILSTRIP Routing Instructions. However, 

as a result of this ADC, the DLMS transaction will remove the previously identified qualifier to 

represent the ICP/IMM. Additionally, the current map is updated to reflect that the DLA 

Transaction Services may convert from the MILSTRIP legacy format to apply the DLMS 

transaction initiator as the Owning ICP (Qualifier Z4) RIC=S9D, or the DLA Disposition 

Services Follow-up may be provided in DLMS format identifying RIC=S9D as the transaction 

originator. In either case, the identification of the transaction originator is not dependent upon 

entries in record position (RP) 4-6 or 67-69 so these are removed from the conditions column.

Field Name

Record 

Position 

(DLSS)

Conditions DLMS Data 

Element

Table

Gateway Provider

(DLMS conversion 

required)

None If RP1-3=AFX or AFZ and RP4-

6=Blank

N101= GP Z4

N103=M4

N104=S9D

N106=FR

1

DRMS DLA 

Disposition Services

Follow Up

None If RP1-3=AFX or AFZ and RP4-

6≠Blanks and RP67-69=Blanks

N101=GP Z4

N103=M4

N104=S9D

N106=FR

1

Storage Area 4-6 If RP1-2=A2, A5, AC, AF, AK, or AM 

and RP3≠X or Z or RP1-3=ARH or 

B99 or BF7 or AFX, AFZ, and RP4-

6≠BLANK

N101=SB

N103=M4

N104=RP 4-6

N106=TO

2
ADC 464, Attachment Page 7

(2) Under RBI, the DLA Disposition Services Field Office will incorporate the

research guidance (critical flag) in the transaction rather than relying on DAAS functionality to 

update the transaction prior to forward transmission. DLA Distribution Services will need to 

ensure it updates the transaction maps/DAAS processing to perpetuate, vice generate, this 

content.

c. MILSTRIP/DLMS Transactions. No impact to legacy MILSTRIP formats. No 

impact to activities receiving legacy formatted Disposal Shipment Confirmation Follow-ups. 

Activities receiving DLMS-formatted transactions should refer to the enclosed DLMS 

Supplement to confirm mapping requirements. Refer to Enclosure 1 for DLMS Supplement 

updates. 

d. DLMS Procedures. Refer to Enclosure 2.

e. MILSTRIP Procedures. Refer to Enclosure 3.

f. DLA Disposition Services. 

(1) Refer new Shipment Hold Code R, as discussed above. Upon finalization of this 

ADC the TRDM Program Manager will update the tables reflecting this code. DLA Disposition 

Services must alert the turn-in activity to enter Shipment Hold Code R in the Shipment Status 

(AS3/DLMS 856S) if prepared without physical shipment of materiel.

(2) The report discussed in MILSTRIP Appendix 1.33 is currently named Quarterly Intransit to Defense Reutilization and Marketing Office Report and must be renamed. This report 

shall be made available upon request and will not be produced automatically on a quarterly basis.

g. Automated Information Systems

(1) Component Applications. Shipment status associated with receipt-in-place shall

provide the Shipment Hold Code R if prepared without physical shipment of property. This 

requirement is may be implemented for legacy and/or DLMS transactions. Phased 

implementation is authorized. 

(2) DLA DSS. References to the obsolete RCS DD-P&L(Q)1787 shall be removed 

from the In-transit to DLA Disposition Services Field Office Report. 

g. DLMS Data 

(1) There are no new data elements associated with this change. 

(2) The Utilization Code (legacy first position of the document number serial number) 

is revised to include new code value T.

Storage Area or 

ICP/IMM

30-35 If RP1-3=AFX or AFZ and

RP4-6=Blanks 

N101=SB

N103=10

N104=RP 30-35

N106=TO

2
ADC 464, Attachment Page 8

“T Use to identify Electronic Turn-In Document (ETID) prepared shipments/transfers to 

DLA Disposition Services.”

(3) Shipment Hold Code will be updated to reflect the new code value R.

“R - DLA Disposition Services receipt-in-place property held pending disposition and shipping 

instructions.”

h. IDE/GTN Convergence (IGC). Add shipment hold code as a visible data element 

when view supply shipment status transactions and update internal tables to reflect new code 

assignment.
ADC 464, Enclosure 1, Page 1

Enclosure 1, DLMS Supplement (DS) Revisions

# Location DS 940R Material Release Reason

1. DLMS 

Introductory 

Notes

Add ADC 464 to DLMS Introductory Note 6:

- ADC 464, Intransit Control System (ICS),

Shipment Status (DLMS 856S/Document 

Identifier Code (DIC) AS3), and Disposal 

Shipment Confirmation Follow-up (DLMS 940/ 

DIC AFX/AFZ) under Reutilization Business 

Integration (RBI)

Identifies DLMS Changes included in the DS.

2. 1/W0506/0200 Transaction Type Code

NH Disposal Shipment Confirmation Inquiry

DLMS Note: Use to inquire (follow-up) about 

the shipment status of an open disposal release 

order. (Equates to MILSTRIP DI AFX or AFZ)

No change (included here to facilitate review).

3. 1/N101/0400 Delete Qualifier GP and existing DLMS Note:

GP Gateway Provider

DLMS Note:

Future streamlined data needed for transition 

period to support transaction conversion in a 

mixed DLSS/DLMS environment. Use to 

identify DAASC as originator during conversion 

when the DLSS transaction does not contain a

"From" organization.

Add note 2 to existing Qualifier Z4.

Z4 Owning Inventory Control Point

DLMS Note:

1. Use to identify the ICP/IMM originating the 

transaction set

2. Use for Disposal Shipment Confirmation 

Follow-up (W0506=NH) to identify DLA 

Disposition Services as the cognizant ICP on 

whose behalf the Disposition Services Field 

Office prepares this transaction. 

Simplification of mapping.

Staffing Note 1: The Disposal Shipment 

Confirmation Follow-up is the only 940R 

transaction associated with the Gateway 

Provider. However, the originator of this type 

of transaction should always be identified as the 

Owning ICP (DLA Disposition Services, RIC 

S9D) regardless of whether the transaction was 

originated in DLMS or DLA Transaction 

Services was required to convert from the 

MILSTRIP legacy format. Since the value of 

the RIC is always S9D, and there is no need to 

indicate that DLMS to DLSS conversion was 

required, the Qualifier for GP can be removed.

Clarification of usage.

Staffing Note 2: DLA Disposition Services 

(RIC=S9D) will be identified as the originator 

of all Disposal Shipment Confirmation Followups. It is understood that the DLA Disposition 

Services Field Office (using DSS) will be the 

actual generator of the transaction and will be 

identified as the Receiving Location in the 

detail section of the transaction. This mapping 

design will prevent negative impact on trading 

partners that have already programmed for 

DLMS implementation with the expectation 

that RIC=S9D will be the originator.
ADC 464, Enclosure 1, Page 2

# Location DS 940R Material Release Reason

4. 2/N101/1100 Add new qualifier code RC and associated note:

RC Receiving Location 

DLMS Note:

Use for Disposal Shipment Confirmation 

Follow-up (W0506=NH, DI Code AFX/AFZ) to 

identify the DLA Disposition Services Field 

Office responsible for this follow-up action. 

This is the receiving activity, or intended 

receiving activity, for property shipped to DLA 

Disposition Services. This is an authorized 

DLMS enhancement. Refer to ADC 464.

See Staffing Note 2, above.

5. 2/N101/1100 Add new DLMS note 2 to existing Qualifier SB.

SB Storage Area

DLMS Note:

1. Use to identify the storage facility to receive 

the transaction set.

2. Use for Disposal Shipment Confirmation 

Follow-up (W0506=NH, DI Code AFX/AFZ) to 

identify the activity to receive the transaction. 

This will normally be the shipping activity 

identified by RIC. If the RIC is not available, 

the transaction may be directed to the DoDAAC 

identified in the Document Number. In this 

usage, the transaction may be transmitted to the 

ICP/IMM that directed the disposal action. 

ICPs/IMMs receiving this Follow-up shall 

either retransmit this transaction to the 

shipping activity or coordinate with the 

shipping activity to prepare the appropriate 

response. Refer to ADC 464.

Clarification of usage.

Updates the DLMS transaction to reflect 

MILSTRIP guidance.

Staffing Note 3: Because this transaction may 

be sent to either the shipping activity or the 

ICP/IMM under MILSTRIP Appendix AP3.6 

rules, the DLMS equivalent of the AFX/AFZ 

currently includes two different qualifiers to 

identify the recipient (SB, Storage Area, and 

Z4, Owning ICP). However, when the 

document number DoDAAC is used for routing, 

the sending application does not distinguish 

what type of organization the DoDAAC 

represents. Rather than establish a new more 

generic qualifier which would be disruptive to

any organizations that have already 

programmed for DLMS implementation, this 

proposal retains the use of the qualifier SB, but 

adds clarifying notes to explain the dual use.

6. 2/N101/1100 Delete unused Qualifier Z4 and associated note:

Z4 Owning Inventory Control Point

DLMS Note:

Use to identify the DoDAAC of the ICP/IMM to 

receive the Disposal Shipment Confirmation 

Inquiry/Follow-up when the shipping activity is 

not available. (W0506=NH, DI Code 

AFX/AFZ).

See above Staffing Note 3, above.
ADC 464, Enclosure 2, Page 1

Enclosure 2, DLMS Manual Revisions

Revise DOD 4000.25-M, Volume 2, Chapter 16, as follows. The text below overlaps (and 

supersedes) previously approved procedures. Paragraph numbering is approximate pending full 

re-write of this chapter for RBI-related changes.

1. Revise DLMS Chapter 16 as shown below: 

C16.4.1.1. Disposal Turn In Document (DTID). Activities shall direct/process all 

accountable material to disposal using a DTID. Some categories of non-accountable property 

may be transferred to a DLA Disposition Services Field Office without documentation. 

Guidance shall be provided by the servicing DLA Disposition Services Field Office. Supply 

sources shall send a DTID (DD Form 1348-1A or DD Form 1348-2) (see DoD 4000.25-1-M, 

Appendix 3.49 for data requirements) and documentation for in-transit control of property 

identified by an NSN or local stock number (excluding scrap [SCC S], waste, nonappropriated fund activity, and lost, abandoned, or unclaimed privately owned personal 

property) shipped/transferred to a DLA Disposition Services Field Office. Shipment/transfer 

of material to a DLA Disposition Services Field Office via DTID requires authority for 

disposal which must be indicated in the DTID by appropriate disposal authority code, along 

with the reason for disposal code. Ensure property is reported to the IMM prior to DTID 

preparation, as required, per DoD 4140.1-R. DTID documentation will control the shipment 

from the time of release by a shipping activity until receipt of the property by a DLA 

Disposition Services Field Office.

C16.4.1.2. Shipment Status. For shipments/transfers to DLA Disposition Services Field 

Offices, shipping activities shall send an 856S, Shipment Status (Transaction Type Code AS), 

for each DTID, regardless of dollar value. The 856S will contain Distribution Code 9 

identifying DLA Disposition Services, the unit price of the material, the actual quantity 

shipped, and the date delivered to the carrier for shipment. 

C16.4.1.2.1. Receipt-in-Place. Through coordination with the turn-in activity, 

DLA Disposition Services may arrange for the turn-in activity to retain custody of the property 

until it is ready for sale, reutilization, transfer, or donation. When this occurs the Shipment 

Status (AS3 or DLMS 856S) transaction may be provided by the turn-in activity without 

physical shipment of the property citing Shipment Hold Code R1. Intransit control for receipt 

of the property is not applicable. 

C16.4.1.2.2. DLA Transaction Services shall route shipment status transactions 

with Distribution Code 9 to the DLA Disposition Services Field Office global record making 

the shipment status information visible and available to all DLA Disposition Services Field 

Offices, as required. DLA Transaction Services shall edit the 856S Shipment Status for the 

following criteria before routing the transaction to the DLA Disposition Services Field Office 

global record: 

 C16.4.1.2.2.1. Invalid DoDAAC, FSC, or Quantity. Reject, to the generating 

activity, for invalid DoDAACs FSC (FSC does not exist), and quantity of zero or blank. The 

rejected transaction shall be returned to the generating activity with a narrative explanation of 

the reason for return and instructions not to resubmit.

 1 Staffing note: Shipment Hold Code pending approval.
ADC 464, Enclosure 2, Page 2

C16.4.1.2.2.2. Edit Unit Price. If the transaction contains a local stock number 

with a blank or zero unit price, reject; if NSN and blank or zero unit price, insert the FLIS 

price.

 C16.4.1.2.3. The DLA Disposition Service Field Offices use the shipment status to 

electronically capture and validate information about incoming property from an activity that 

is shipping property to a DLA Disposition Service Field Office prior to physical receipt. 

Additionally, a subset of shipment transactions meeting the Intransit Control System (ICS) 

criteria are used to initiate the DLA Disposition Services ICS tracking process.

=============================================================================================

C16.5. PROCESSING MATERIAL TO THE DRMS INTRANSIT CONTROL SYSTEM (ICS) 

PROCESSING OF SHIPMENTS TO DLA DISPOSITION SERVICES.

C16.5.1. General. 

C16.5.1.1. ICS is an automated DoD process which provides a central 

capability to monitor and/or investigate discrepancies in shipments of material to DLA

Disposition Services Field Offices which meet ICS rules. Property qualifying for ICS 

processing have a line item value over $800 or a Pilferable/Sensitive Controlled Inventory 

Item Code (CIIC) regardless of dollar value, and the property is being turned in to the Field 

Office. Pilferable CIICs are equal to: J, I, M, N, P, V, W, X, Y and Z. Sensitive Item codes 

are equal to: 1, 2, 3, 4, 5, 6, 8, Q, R, $. 

C16.5.3.1.2. Quarterly In-Transit to DLA Disposition Services Field Office 

Report. ICS provides a capability for DLA Disposition Services to furnish management 

information to Service/Agency headquarters concerning the transfer of property to DLA 

Disposition Services Field Offices. DLA Disposition Services DRMS shall provide an

quarterly In-Transit to DLA Disposition Services Field Office DRMO Report upon request. 

DLA Disposition Services shall DRMS will provide tailored special extract reports as requested 

(see MILSTRIP Appendix21).for the format and explanation of the Quarterly In-transit to 

DRMOReport. The RCS for this report is DD-P&L(Q)1787.

C16.5.1.3. Electronic Turn-In Document (ETID) Process. Use of ETID for 

automated turn-ins to the DLA Disposition Service Field Office allows those military 

generators lacking an automated system to log in to ETID via the web and manually generate 

their DTID. ETID will have a direct interface into the ICS global record and will enter 

property qualified for intransit tracking into the ICS on the generators behalf. This shall 

facilitate routing of follow-ups through DLA Transaction Services’ DAAS to the supply system 

of the DoDAAC of the generator and provide the capability to monitor shipments/transfers to 

DLA Distribution Services Field Offices. To facilitate identification when intransit control 

follow-up procedures are required, ETID shall support the construction of the DTID 

document number using the unique value T in the first position of the serial number (DLMS 

Utilization Code T). 2 When follow-up notifications on in-transit property are required, in 

addition to the systemic follow-up generated by the Field Office, the ETID application shall 

provide notification to the generating activity responsible for the property via email.

 2 Delayed implementation authorized under ADC 464.
ADC 464, Enclosure 2, Page 3

C16.5.1.1. Material Transfer. Shipment/transfer of material to a via DTID 

requires authority for disposal which must be indicated in DTID by appropriate disposal 

authority code and the reason for disposal code. Ensure property is reported to the IMM prior to 

DTID preparation per DoD 4140.1-R. 

C16.5.1.2. Inability to Process Mechanically Processable or Electronic 

Transactions. Activities lacking ability to prepare mechanically process-able transactions, and/or 

electrically send them to ICS, arrange for such preparation or message transmission of in-transit 

control transactions by the nearest facility having such capabilities. When support from another 

activity cannot be obtained, transactions shall be mailed or sent electronically (email, etc.) to 

DRMS. These must include the in-the-clear address of the activity and a point of contact. 

DRMS shall coordinate with the DoD Components to determine options for any activities that 

consistently mail transactions. 

C16.5.1.3. Turn-In Document Processing. Activities shall direct/process all 

accountable material to disposal using DTID (DD Form 1348-1A or DD Form 1348-2). Some 

categories of non-accountable property may be transferred to DRMO without documentation. 

Guidance shall be provided by the servicing DRMO. For each DTID, activities shall give one 

DS 856S to DRMS for each shipment/transfer sent to DRMO without regard to the dollar value. 

Only DS 856S applicable to shipments/transfers with a line-item value of $800 or more (unit 

price per FLIS) and for all shipments/transfers of pilferable or sensitive items (based on CIIC 

code) regardless of dollar value will be entered into ICS. Activities shall prepare and send DS 

856S to DRMS, with Distribution Code 9 and the unit price of the material when a DRC is 

created by the shipping activity showing actual quantity shipped and date delivered to the carrier 

for shipment. 

C16.5.2. Intransit Control System (ICS) Suspense File. The ETID interface described 

above, shipment status transactions, or any receipts processed prior to shipment status meeting 

the in-transit control ICS criteria (see C16.5.1.), shall initiate the ICS suspense file maintained as 

part of the DLA Disposition Services Field Office global record. This global record shall be 

visible and available to all DLA Disposition Services Field Offices as required. At a minimum, 

the suspense file will contain the data shown in Table C16.T1.

Table C16.T1. Turn-In Processing Data Requirements

Data Element Source

Document Number ETID/Shipment Status/Receipt/IDMS

NSN/FSC/FSG (if available) ETID/Shipment Status/Receipt/IDMS

Unit of Issue ETID/Shipment Status/Receipt/IDMS

Extended $ Value of Shipment (if available) Calculated from FLIS unit price

Controlled Inventory Item Code (CIIC) FLIS

Quantity Shipped ETID/Shipment Status

Date of Shipment ETID/Shipment Status

Quantity Received DAISY/Receipt

Date of Receipt DAISY/Receipt

Extended Dollar Value of Receipt DAISY/Receipt
ADC 464, Enclosure 2, Page 4

Table C16.T1. Turn-In Processing Data Requirements

Data Element Source

$ Value of Quantity Variance Between 

Shipment and Receipt (if any

(Internal Computation)

C16.5.2. Procedures. 

C16.5.2.1. DAASC 

C16.5.2.1.1. DS 856S Edit. DAAS shall edit DS 856 for the following 

criteria before passing to DRMS. 

C16.5.2.1.1.1. Invalid DoDAAC, FSC, or Quantity. Reject, to the 

generating activity, for invalid DoDAACs FSC (FSC does not exist), and quantity of zero or 

blank. The rejected transaction shall be returned to the originating station with a narrative 

explanation of the reason for return and instructions not to resubmit.

C16.5.2.1.1.2. Edit Unit Price. If the transaction contains a local 

stock number with a blank or zero unit price, reject; if NSN and blank or zero unit price, insert 

the FLIS price.

C16.5.2.1.2. Flag ICS Follow-Up Transaction DAAS shall “flag” ICS 

follow-up transaction (DS 940R) to help the DoD Components prioritize research and resolution 

of the transaction. The transaction shall include “CRITICAL”, identifying sensitive items, 

demilitarization required items, and all items in “critical classes.” DAAS shall append the 

critical flag as follows:

C16.5.2.1.2.1. To determine if critical class, match FS Group or 

Class (as appropriate) to table built from DoD 4160.21-M, Chapter 3, attachment 1.

C16.5.2.1.2.2. To determine if demilitarization required, match 

NSN to FLIS looking for demilitarization code equal to C, D, E, or F.

C16.5.2.1.3. To determine if a sensitive item, match NSN to FLIS 

for CIIC looking for Sensitive Item Codes equal to 1, 2, 3, 4, 5, 6, 8, Q, R, $. 

Staffing Note: The following section is marked as deleted, but will actually be updated and 

relocated in a separate update to the DLMS manual.

C16.5.2.2. DRMO

C16.5.2.2.1. Accept Accountability. DRMO shall accept accountability 

of the shipment if material is acceptable based on established criteria in DoD 4160.21-M.

C16.5.2.2.2. Document Receipt. DRMO shall give documentation receipt 

of the DTID upon request by the shipping activity. NOTE: The DRMO shall always supply a 

copy of the signed DTID for all shipments containing quantity discrepancies. DRMO shall note 

the difference in quantity received and quantity shipped on the DTID
ADC 464, Enclosure 2, Page 5

C16.5.2.2.3. Notify Shipping Activity of Quantity Error. If an error exists 

because the quantity received is less than or greater than quantity entered on the DTID, DRMO 

shall notify the shipping activity and submit a supply discrepancy report. (See DoD 4160.21-M, 

Chapter3; Chapter 17, and Joint Regulation DLAI 4140.55, et al). 

C16.5.3. Intransit Control System Tracking and Associated Actions. DRMS

C16.5.3.1. DLA Disposition Services Field Office Processing against the Global 

Intransit Control System Suspense File. 

C16.5.3.1.1. 2.3.1. Processing Timeframe. When a DAISY “receipt of 

usable property” or “receipt” is processed by DRMS, receipt is processed at any of the DLA 

Disposition Services Field Offices, it shall be compared with the suspense file. generated by the 

disposal shipment status transaction. (856S Distribution Code 9). The DAISY receipt shall 

open the ICS transaction suspense file if there is no previous shipment status created a suspense 

record and the receipt value is $800 or more, or the item is recorded as pilferable or sensitive. 

matching disposal shipment status (DS 856S). The suspense file shall remain as an open file for 

a period of 1 year from the date it is initiated, unless it is closed by one of the actions below. 

C16.5.3.1.2. All follow-up transactions generated as a result of by ICS 

processing shall be sent through DLA Transaction Services. The Field Office shall prepare the 

940R, Transaction Type Code NH (MILSTRIP DIC AFX/AFZ functionality) Disposal 

Shipment Confirmation Follow-up identifying the originating activity as DLA Disposition 

Services (RIC S9D). The follow-up shall be directed to the RIC of the shipping activity. If the 

shipping activity RIC is not known, the DoDAAC identified in the document number may be 

used for transaction routing. The DoDAAC in the document number may be the shipping 

activity itself or the activity directing the disposal action; e.g., ICP/IMM. ICPs/IMMs 

receiving the Follow-up will enter the shipping activity RIC as the intended recipient and 

resend the Follow-up through DLA Transaction Services, to the shipping activity to answer 

directly, or coordinate with the shipping activity to perform research in order to provide either 

the ICP/IMM or storage activity response.

DAAS to the activity identified in the document number using either the shipment status (DS 

856S) or the DRMO receipt. of usable property. ICPs/IMMs receiving these transactions shall 

forward them to the shipping activity. The so that the shipping activity may respond directly to 

DRMS, or research and provide appropriate response.

C16.5.3.1.3. When the Field Office prepares the 940R follow-up, the 

transaction shall include research guidance (Critical Flag) to aid the DoD Components to 

prioritize research and resolution of problems. The Critical Flag will identify turn-ins of 

sensitive items (1, 2, 3, 4, 5, 6, 7, 8, Q, R, or $), demilitarization required items (C, D, E, or F), 

and items identified to critical classes of supply (see DoD 4160.21-M). The 940R follow-up 

shall also include the DoDAAC of the Field Office that has received or is intended to receive 

the turn-in. 

C16.5.3.1.4. The suspense file shall be closed if the receipt matches a 

shipment status transaction previously recorded in the suspense file. A match is based on DTID 

number and FSC.
ADC 464, Enclosure 2, Page 6

C16.5.3.1.5. If the Field Office is unable to receive the property and 

must reject the property back to the generator, an internal Receipt Refusal transaction shall be 

processed and matched to the record in ICS. If the internal transaction matches a shipment 

transaction previously recorded in the suspense file, the suspense file record shall be closed. 

Additionally, when this occurs, an SDR will be provided to the turn-in activity.

C16.5.3.1.5.1. If after 90 calendar days from the date of DRMS 

posting the receipt to the ICS there is no matching shipment status transaction and the extended 

value is $800 or more, or the item is recorded as pilferable or sensitive, the Field Office shall

forward the 940R Disposal Shipment Confirmation Follow-up transaction with Advice Code 36 

(MILSTRIP DIC AFX functionality). inquiry (follow-up) transaction. No response is required

and this notification (DS 940R (W0506 = NH), with Advice Code 36) closes the ICS suspense.

C16.5.3.1.5.2. DRMS shall send a disposal shipment confirmation 

inquiry with Advice Code 37 when, after 90 calendar days, there is no receipt applicable to a 

shipment transaction, and the extended value of the shipment transaction is more than $800, or 

the item is recorded as pilferable or sensitive. If after 90 calendar days from the date of DRMS 

posting the receipt shipment status to the ICS there is no matching shipment status receipt

transaction, and the extended value is $800 or more, or the item is recorded as pilferable or 

sensitive, the Field Office shall forward the 940R Disposal Shipment Confirmation Follow-up

transaction with Advice Code 37 (MILSTRIP DIC AFX functionality) inquiry (follow-up)

transaction. The ICS remains open awaiting response.

C16.5.3.1.6. Forwarding Second Disposal Shipment Confirmation 

Inquiry. If the a disposal supply status DS 870S Supply Status or the 945A (Type Transaction

Code ‘AZ’) Disposal Shipment Confirmation transaction (DS 945A, W06011 = AZ), is not 

received within 30 calendar days of sending the 940R Disposal Shipment Confirmation Followup with Advice Code 37, the Field Office inquiry, DRMS shall send a second inquiry followup (MILSTRIP DIC AFZ functionality). (DS 940R, W0506 = NH and an appropriate advice 

code). , 36, or 37). The record shall remain open for a period of 1 year from the date it was 

originated unless closed by a response to DS the 940R. When moved from the active suspense 

file, place records shall be placed on an accessible history file for an additional 2 years.

C16.5.3.1.7. Terminating In-Transit Control System (ICS) Processing. 

Receipt of DS 870S Supply Status will direct further ICS processing as follows:

C16.5.3.1.7.1. Status Code DE Receipt of 870S Supply Status 

with Status Code DE shall advise DRMS to terminate ICS processing for the document number 

in question. Status Code DE indicates no shipment was made.

If received in response to disposal shipment confirmation inquiry (DS 940R, W0506 =NH) with 

Advice Code 37, a record of the shipment status transaction is not required. 

C16.5.3.1.7.2. Receipt of 870S Supply Status with Status Code 

DF shall terminate ICS processing and indicates property was removed from the storage area 

and cannot be located. Further research is being conducted within Service/Agency channels. 

The Status Code DF shall advise ICS to remove the record shall be removed from the active 

suspense file and placed the record in an accessible history file for 2 years. 
ADC 464, Enclosure 2, Page 7

C16.5.3.1.7.3. Receipt of 870S Supply Status with Status Code 

DG indicates shipment is confirmed and a signed copy of the DTID from the Field Office is on 

file for the quantity shipped. This closes the record in ICS; in-transit control processing for the 

document number in question. is considered complete. DLA Disposition Services shall DRMS

will use its own procedures to determine why notification of receipt of material was not sent by 

the Field Office. DRMO to DRMS and DRMS DLA Disposition Services will keep an 

accessible history file record for 2 years. 

C16.5.3.1.7.4. Receipt of 870S Supply Status with Status Code

DH indicates shipment is confirmed and a signed copy of the DTID from the Field Office is on 

file, however the quantity on the DTID is different than the quantity on the shipment status. 

Further research on the quantity discrepancy is being conducted within Service/Agency 

channels. This shall close the record in ICS for the document number in question. ; in-transit 

processing is considered complete and an accessible history file shall be kept by DRMS for 2 

years. DLA Disposition Services will keep an accessible history file record for 2 years. 

C16.5.3.1.7.5. Receipt of 870S Supply Status with Status Code 

‘BF’ indicates that the shipping activity has no record of the document number in question. 

This shall close the record in ICS and removes the record from the active suspense file. DLA

Disposition Services shall place the record in an and places it in the accessible history file for 2 

years. 

C16.5.3.1.8. In-transit Control Processing Completion When the 945A 

(Type Transaction Code AZ) Disposal Shipment Confirmation transaction

(DS 945A, W06011 = AZ) is received, by DRMS, in-transit control ICS processing for the 

document number in question is considered complete. Accessible history file records shall 

contain NSNs, quantities, document numbers, dollar value of variances (if any), and the identity 

of applicable shipping activities and DLA Disposition Services Field Offices. DRMOs.

C16.5.3.1.9. Quarterly Intransit Report. DRMS DLA Disposition 

Services shall provide an Quarterly In Transit to DLA Disposition Services Field Office. 

DRMO Report upon request. DRMS DLA Disposition Services will shall also have capability 

to provide tailored special extract reports, as requested. See MILSTRIP Appendix 1 for the 

format and explanation of the Quarterly In-transit to DLA Disposition Services Field Offices. 

DRMO Report. The RCS for this report is DD-P&L(Q)1787. 

C16.5.3.1.9. Shipping Activity Actions.

C16.5.3.1.9.1. Documentation Review. Supply organizations in 

receipt of the 940R Disposal Shipment Confirmation Follow-up (DS 940R, W0506 = NH) shall 

ensure that applicable shipping activities review signed receipt documentation (DTID), 

investigate discrepancies, and provide timely responses within 30 working days of receipt of the 

inquiry. Disposal Shipment Confirmation inquiries Follow-ups with Advice Code 36 do not 

require a response.

C16.5.3.1.9.2. Filing DTID Receipts. To ensure required copies 

of the DTID are available, shipping activities shall file all signed receipt copies when received 

from DRMO the Field Office. Copies shall be kept for a minimum of 2 years after date of the 

shipment.
ADC 464, Enclosure 2, Page 8

C16.5.3.1.9.3. Quantity Received Verification. Upon receipt of a 

disposal shipment confirmation follow-up, inquiry, the shipping activity shall verify verifies the 

actual quantity receipted, for DRMO, and shall respond with supply or shipment status as 

follows:

C16.5.3.1.9.4. No Shipment Record/Status. If there is no record 

of the shipment, nor of generating the shipment status, and no record of a signed copy of the 

DTID, the 870S Supply Status (DS 870S) with Status Code BF shall be sent in response to the 

940R Disposal Shipment Confirmation Follow-up. to DRMS.

C16.5.3.1.9.5. Shipment Status Sent But No Record. If it is 

determined that although shipment status had been sent, no shipment had been made or no record 

of shipment, other than the shipment status transaction, can be located, the 870S Supply Status 

(DS 870S) with Status Code DE shall be sent in response to the 940R Disposal Shipment 

Confirmation Follow-up. to DRMS.

C16.5.3.1.9.6. Signed Receipt Not Available. If a signed receipt 

copy of the DTID is not available, but investigation indicates that property was removed from 

the storage area and cannot be located, the shipping activity shall do additional research as 

determined by the DoD Component procedures, including, if necessary, referral to the 

appropriate criminal investigative activity. Also, send The 870S Supply Status (DS 870S) with 

Status Code DF shall be sent in response to the 940R Disposal Shipment Confirmation Followup. DRMS.

C16.5.3.1.9.7. No Shipping Activity Record. If the shipping 

activity has no record of generating an 856S Shipment Status (DS 856S) transaction, but has 

received a signed copy of the DTID, a 945A Disposal Shipment Confirmation (Transaction Type

Code ‘AZ’) (DS 945A, W06011 = AZ) (MILSTRIP DIC ASZ functionality) showing the 

quantity receipted for in the DTID shall be sent in response to the 940R Disposal Shipment 

Confirmation Follow-up. DRMS. A separate action may be required to close out any open 

SDRs applicable to this shipment.

C16.5.3.1.9.8. The 870S Supply Status and the 945A Disposal 

Shipment Confirmation transactions generated by the shipping activity in response to the 

940R Disposal Shipment Confirmation Follow-up shall contain Distribution Code 9 to enable 

DLA Transaction Services to route copies of these transactions to the ICS Global Record.
ADC 464, Enclosure 3, Page 1

Enclosure 3, MILSTRIP Manual Revisions

Replace DOD 4000.25-1-M, Chapter 3, paragraph C.3.40 and associated sub-paragraphs as 

follows. This revision realigns the text to correspond with the DLMS manual updates. (Note: 

For ease of review, the revised text is shown as an overlay of the existing text (rather than 

identifying line-by-line revisions); the original text for C3.40 is shown at the bottom of this 

Enclosure.

C3.40. PROCESSING MATERIEL TO THE DLA DISPOSITION SERVICES

C3.40.1. Disposal Turn In Document (DTID). Activities shall direct/process all 

accountable material to disposal using a DTID. Some categories of non-accountable property 

may be transferred to a DLA Disposition Services Field Office without documentation. 

Guidance shall be provided by the servicing DLA Disposition Services Field Office. Turn-in 

activities shall send a DTID (DD Form 1348-1A or DD Form 1348-2) (see Appendix 3.49 for 

data requirements) for in-transit control of property identified by an NSN or local stock 

number (excluding scrap [SCC S], waste, non-appropriated fund activity, and lost, abandoned, 

or unclaimed privately owned personal property) shipped/ transferred to a DLA Disposition 

Services Field Office. Shipment/transfer of material to a DLA Disposition Services Field 

Office via DTID requires authority for disposal which must be indicated in the DTID by 

appropriate disposal authority code, along with the reason for disposal code. Ensure property 

is reported to the IMM prior to DTID preparation, as required, per DoD 4140.1-R. DTID 

documentation will control the shipment from the time of release by a shipping activity until 

receipt of the property by a DLA Disposition Services Field Office.

C3.40.1.1 Accept Accountability. The Field Office shall accept accountability of 

the shipment if material is acceptable based on established criteria in DoD 4160.21-M.

C3.40.1.2. Document Receipt. The Field Office shall give documentation receipt 

of the DTID upon request by the shipping activity. NOTE: The Field Office shall always 

supply a copy of the signed DTID for all shipments containing quantity discrepancies. The 

Field Office shall note the difference in quantity received and quantity shipped on the DTID

C3.40.1.3. Notify Shipping Activity of Quantity Error. If an error exists because 

the quantity received is less than or greater than quantity entered on the DTID, the Field 

Office shall notify the shipping activity and submit a supply discrepancy report. (See DoD 

4160.21-M, Chapter 3; and DoD 4000.25-M, DLMS, Vol II, Chapter 17). 

C3.40.2 Quality Deficient Property. The transfer of an item in SCC Q requires the entry 

of Management Code O (alpha) or S, as appropriate, on the DTID to indicate if the materiel is 

not hazardous to public health/safety or national security and may not be used within DoD but 

may be sold by DLA Disposition Services Field Office or if the material is hazardous to public 

health/safety and mutilation is required. Aviation CSI/FSCAP materiel in SCC Q directed to 

DLA Disposition Services will always cite Management Code S. Note that the DLA 

Transaction Services Defense Automatic Addressing System (DAAS) will edit Disposal Release

Orders (MILSTRIP DI Code A5J) for Aviation CSI/FSCAP material in SCC Q to ensure that 

these contain Management Code S indicating that mutilation is required. If not, DAAS will 

insert Management Code S and continue processing.
ADC 464, Enclosure 3, Page 2

C3.40.3. Shipment Status. For shipments/transfers to DLA Disposition Services Field 

Offices, shipping activities shall send a Shipment Status (DIC AS3), for each DTID, 

regardless of dollar value. The shipment status will contain Distribution Code 9 in rp 54 

identifying DLA Disposition Services, the unit price of the material, the actual quantity 

shipped, and the date delivered to the carrier for shipment.

C3.40.3.1 Receipt-in-Place. Through coordination with the turn-in activity, DLA 

Disposition Services may arrange for the turn-in activity to retain custody of the property until 

it is ready for sale, reutilization, transfer, or donation. When this occurs the Shipment Status 

(AS3 or DLMS 856S) transaction may be provided by the turn-in activity without physical 

shipment of the property citing Shipment Hold Code R3. Intransit control for receipt of the 

property is not applicable. 

C3.40.3.2. DLA Transaction Services shall route shipment status transactions with 

Distribution Code 9 to the DLA Disposition Services Field Office global record making the 

shipment status information visible and available to all DLA Disposition Services Field 

Offices, as required. DLA Transaction Services shall edit the shipment status for the 

following criteria before routing the transaction to the DLA Disposition Services Field Office 

global record: 

 C3.40.3.2.1 Invalid DoDAAC, FSC, or Quantity. Reject, to the generating 

activity, for invalid DoDAACs, FSC (FSC does not exist), and quantity of zero or blank. The 

rejected transaction shall be returned to the generating activity with a narrative explanation of 

the reason for return and instructions not to resubmit.

 C3.40.3.2.2 Edit Unit Price. If the transaction contains a local stock number 

with a blank or zero unit price, reject; if NSN and blank or zero unit price, insert the FLIS 

price.

 C3.40.3.3. The DLA Disposition Service Field Offices use the shipment status to 

electronically capture and validate information about incoming property from an activity that 

is shipping property to a DLA Disposition Service Field Office prior to physical receipt. 

Additionally, a subset of shipment transactions meeting the Intransit Control System (ICS)

criteria is used to initiate the DLA Disposition Services ICS tracking process.

C.3.40.4 Intransit Control System (ICS) Processing of Shipments to DLA Disposition 

Services

C.3.40.4.1. General 

C.40.4.1.1 ICS is an automated DoD process which provides a central 

capability to monitor and/or investigate discrepancies in shipments of material to DLA 

Disposition Services Field Offices which meet ICS rules. Property qualifying for ICS 

processing have a line item value over $800 or a Pilferable/Sensitive Controlled Inventory 

Item Code (CIIC) regardless of dollar value, and the property is being turned in to the Field 

Office. Pilferable CIICs are equal to: J, I, M, N, P, V, W, X, Y and Z. Sensitive Item codes

are equal to: 1, 2, 3, 4, 5, 6, 8, Q, R, $. 

 3 Staffing note: Shipment Hold Code pending approval.
ADC 464, Enclosure 3, Page 3

C3.40.4.2. In-Transit to DLA Disposition Services Field Office Report. ICS 

provides a capability for DLA Disposition Services to furnish management information to 

Service/Agency headquarters concerning the transfer of property to DLA Disposition Services 

Field Offices. DLA Disposition Services shall provide an In-Transit to DLA Disposition 

Services Field Office Report upon request. DLA Disposition Services shall provide tailored 

special extract reports as requested (see Appendix 1.33). 

C3.40.4.3 Electronic Turn-In Document (ETID) Process. Use of ETID for 

automated turn-ins to the DLA Disposition Service Field Office allows those military 

generators lacking an automated system to log in to ETID via the web and manually generate 

their DTID. ETID will have a direct interface into the ICS global record and will enter 

property qualified for intransit tracking into the ICS on the generator’s behalf. This shall 

facilitate routing of follow-ups through DLA Transaction Services’ DAAS to the supply system 

of the DoDAAC of the generator and provide the capability to monitor shipments/transfers to 

DLA Distribution Services Field Offices. To facilitate identification when intransit control 

follow-up procedures are required, ETID shall support the construction of the DTID 

document number using the unique value T in the first position of the serial number (DLMS 

Utilization Code T). 4 When follow-up notifications on in-transit property are required, in 

addition to the systemic follow-up generated by the Field Office, the ETID application shall 

provide notification to the generating activity responsible for the property via email.

C.3.40.4.4. Intransit Control System Tracking and Associated Actions 

C3.40.4.4.1. Intransit Control System (ICS) Suspense File. The ETID 

interface described above, shipment status transactions, or any receipts processed prior to 

shipment status meeting ICS criteria (see C16.5.1.), shall initiate the ICS suspense file 

maintained as part of the DLA Disposition Services Field Office global record. This global 

record shall be visible and available to all DLA Disposition Services Field Offices as required. 

At a minimum, the suspense file will contain the data shown in Table C3.T1.

Table C3.T1. Turn-In Processing Data Requirements

Data Element Source

Document Number ETID/Shipment Status/Receipt

NSN/FSC/FSG (if available) ETID/Shipment Status/Receipt

Unit of Issue ETID/Shipment Status/Receipt

Extended $ Value of Shipment (if available) Calculated from FLIS unit price

Controlled Inventory Item Code (CIIC) FLIS

Quantity Shipped ETID/Shipment Status

Date of Shipment ETID/Shipment Status

Quantity Received Receipt

Date of Receipt Receipt

Extended Dollar Value of Receipt Receipt

$ Value of Quantity Variance Between

Shipment and Receipt (if any

(Internal Computation)

 4 Delayed implementation authorized under ADC 464.
ADC 464, Enclosure 3, Page 4

C.3.40.4.4.2 DLA Disposition Services Field Office Processing against 

the Global Intransit Control System Suspense File 

C.3.40.4.4.2.1 When a receipt is processed at any of the DLA 

Disposition Services Field Offices, it shall be compared with the suspense file. The Field 

Office receipt shall open the ICS transaction suspense file if no previous shipment status 

created a suspense record and the receipt value is $800 or more, or the item is recorded as 

pilferable or sensitive. The suspense file shall remain open for a period of 1 year from the 

date it is initiated, unless closed by one of the actions below. 

C.3.40.4.4.2.2. All Disposal Shipment Confirmation Follow-up 

transactions generated as a result of ICS processing shall be sent through DLA Transaction 

Services. The Field Office shall prepare the Disposal Shipment Confirmation Follow-up 

(MILSTRIP DIC AFX). The follow-up shall be directed to the RIC of the shipping activity. If 

the shipping activity RIC is not known, the DoDAAC identified in the document number may 

be used for transaction routing. The DoDAAC in the document number may be the shipping 

activity itself or the activity directing the disposal action; e.g., ICP/IMM. ICPs/IMMs 

receiving the Follow-up will enter the shipping activity RIC as the intended recipient and 

resend the Follow-up through DLA Transaction Services, to the shipping activity to answer 

directly, or coordinate with the shipping activity to perform research in order to provide either 

the ICP/IMM or storage activity response.

C.3.40.4.4.2.3. When the Field Office prepares the Follow-up, 

the transaction shall include research guidance (Critical Flag) to aid the DoD Components to 

prioritize research and resolution of problems. The Critical Flag will identify turn-ins of 

sensitive items (1, 2, 3, 4, 5, 6, 7, 8, Q, R, or $), demilitarization required items (C, D, E, or F), 

and items identified to critical classes of supply (see DoD 4160.21-M). 

C.3.40.4.4.2.4. The suspense file shall be closed if the receipt 

matches a shipment status transaction previously recorded in the suspense file. A match is 

based on DTID number and FSC.

C.3.40.4.4.2.5. If the Field Office is unable to receive the 

property and must reject the property back to the generator, an internal Receipt Refusal 

transaction shall be processed and matched to the record in ICS. If the internal transaction 

matches a shipment transaction previously recorded in the suspense file, the suspense file 

record shall be closed. Additionally, when this occurs, an SDR will be provided to the turn-in 

activity. 

C3.40.4.4.2.5.1. If after 90 calendar days from the date of 

Field Office posting the receipt to the ICS there is no matching shipment status transaction 

and the extended value is $800 or more, or the item is recorded as pilferable or sensitive, the 

Field Office shall forward the Disposal Shipment Confirmation Follow-up (DIC AFX) 

transaction with Advice Code 36. No response is required and this notification closes the ICS 

suspense.

C3.40.4.4.2.5.2. If after 90 calendar days from the date of 

Field Office posting shipment status to the ICS there is no matching receipt transaction, the 

extended value is $800 or more, or the item is recorded as pilferable or sensitive, the Field 
ADC 464, Enclosure 3, Page 5

Office shall forward the Disposal Shipment Confirmation Follow-up (DIC AFX) transaction 

with Advice Code 37. The ICS remains open awaiting response.

C.3.40.4.4.2.6. If the Supply Status (DIC AE3) or the Disposal 

Shipment Confirmation (DIC ASZ) transaction is not received within 30 calendar days of 

sending the Disposal Shipment Confirmation Follow-up (DIC AFX) with Advice Code 37, the 

Field Office shall send a second Follow-up (DIC AFZ). The record shall remain open for a 

period of 1 year from the date it was originated unless closed by a response to the second 

Follow-up. When moved from the active suspense file, records shall be placed on an

accessible history file for an additional 2 years.

C.3.40.4.4.2.7. Receipt of Supply Status (MILSTRIP DIC AE3) 

will direct further ICS processing as follows:

C.3.40.4.4.7.1. Receipt of Supply Status with Status Code 

DE shall terminate ICS processing for the document number in question. Status Code DE 

indicates no shipment was made. 

C.3.40.4.4.7.2 . Receipt of Supply Status with Status Code 

DF shall terminate ICS processing and indicates property was removed from the storage area 

and cannot be located. Further research is being conducted within Service/Agency channels. 

The record shall be removed from the active suspense file and placed in an accessible history 

file for 2 years. 

C.3.40.4.4.7.3. Receipt of Supply Status with Status Code 

DG indicates shipment is confirmed and a signed copy of the DTID from the Field Office is on 

file for the quantity shipped. This closes the record in ICS for the document number in 

question. DLA Disposition Services shall use its own procedures to determine why 

notification of receipt of material was not sent by the Field Office. DLA Disposition Services 

will keep an accessible history file record for 2 years. 

C.3.40.4.4.7.4. Receipt of Supply Status with Status Code 

DH indicates shipment is confirmed and a signed copy of the DTID from the Field Office is on 

file, however the quantity on the DTID is different than the quantity on the shipment status. 

Further research on the quantity discrepancy is being conducted within Service/Agency 

channels. This shall close the record in ICS for the document number in question. DLA 

Disposition Services will keep an accessible history file record for 2 years. 

C.3.40.4.4.7.5. Receipt of Supply Status with Status Code 

BF indicates that the shipping activity has no record of the document number in question. 

This shall close the record in ICS and removes the record from the active suspense file. DLA 

Disposition Services shall place the record in an accessible history file for 2 years. 

C.3.40.4.4.7.8. When the Disposal Shipment 

Confirmation (DIC ASZ) transaction is received, ICS processing for the document number in 

question is considered complete. Accessible history file records shall contain NSNs, 

quantities, document numbers, dollar value of variances (if any), and the identity of applicable 

shipping activities and DLA Disposition Services Field Offices. 

C.3.40.4.4.7.9. Shipping Activity Actions
ADC 464, Enclosure 3, Page 6

C.3.40.4.4.7.9.1. Documentation Review. Supply 

organizations in receipt of the Disposal Shipment Confirmation Follow-up (DIC AFX) shall 

ensure that applicable shipping activities review signed receipt documentation (DTID), 

investigate discrepancies, and provide timely responses within 30 working days of receipt of 

the inquiry. Disposal Shipment Confirmation Follow-ups with Advice Code 36 do not require 

a response.

C.3.40.4.4.7.9.2. Filing DTID Receipts. To ensure 

required copies of the DTID are available, shipping activities shall file all signed receipt copies 

when received from the Field Office. Copies shall be kept for a minimum of 2 years after date 

of the shipment.

C.3.40.4.4.7.9.3. Quantity Received Verification. Upon 

receipt of a disposal shipment confirmation follow-up, the shipping activity shall verify the 

actual quantity receipted, and shall respond with supply or shipment status as follows:

C.3.40.4.4.7.9. 3.1. No Shipment Record/Status. 

If there is no record of the shipment, nor of generating the shipment status, and no record of a 

signed copy of the DTID, the Supply Status (DIC AS3) with Status Code BF shall be sent in 

response to the Disposal Shipment Confirmation Follow-up. 

C.3.40.4.4.7.9.3.2. Shipment Status Sent But No 

Record. If it is determined that although shipment status had been sent, no shipment had 

been made or no record of shipment, other than the shipment status transaction, can be 

located, the Supply Status (DIC AS3) with Status Code DE shall be sent in response to the 

940R Disposal Shipment Confirmation Follow-up. 

C.3.40.4.4.7.9.3.3. Signed Receipt Not Available. 

If a signed receipt copy of the DTID is not available, but investigation indicates that property 

was removed from the storage area and cannot be located, the shipping activity shall do 

additional research as determined by the DoD Component procedures, including, if necessary, 

referral to the appropriate criminal investigative activity. The Supply Status (AE3) with Status 

Code DF shall be sent in response to the Disposal Shipment Confirmation Follow-up.

C.3.40.4.4.7.9.3.4. No Shipping Activity Record. 

If the shipping activity has no record of generating a Shipment Status (AE3) transaction, but 

has received a signed copy of the DTID, a Disposal Shipment Confirmation (DIC ASZ) 

showing the quantity receipted for in the DTID shall be sent in response to the Disposal 

Shipment Confirmation Follow-up. A separate action may be required to close out any open 

SDRs applicable to this shipment.

C.3.40.4.4.7.9.3.5. The Supply Status (AE3) and 

the Disposal Shipment Confirmation (ASZ) transactions generated by the shipping activity in 

response to the Disposal Shipment Confirmation Follow-up (AFX/AFZ) shall contain 

Distribution Code 9 to enable DLA Transaction Services to route copies of these transactions 

to the ICS Global Record.
ADC 464, Enclosure 3, Page 7

Below is the current MILSTRIP section C3.40 that will be replaced with text shown above:

C3.40. PROCESSING MATERIEL TO THE DEFENSE REUTILIZATION AND 

MARKETING SERVICE5 

C3.40.1. The shipment/transfer of materiel to a DRMO on a DTID requires authority for 

disposal which must be indicated on the DTID by entry of the appropriate disposal authority 

code (AP2.21). Ensure property is reported to the IMM prior to DTID preparation, if required, 

per DoD 4140.1-R.

C3.40.2. The transfer of an item in SCC Q requires the entry of Management Code O 

(alpha) or S, as appropriate, on the DTID to indicate if the materiel is not hazardous to public 

helath/safety or national security and may not be used within DoD but may be sold by DRMS or 

if the material is hazardous to public helath/safety and mutilation is required. Aviation 

CSI/FSCAP materiel in SCC Q directed to DRMS will always cite Management Code S. (See 

MILSTRAP, appendix AP2.6)

C3.40.3. Activities lacking an ability to prepare mechanically processable transactions 

and/or electrically transmit them to the ICS will arrange for such preparation and/or DMS 

transmission of the intransit control transactions by the nearest facility having such capabilities. 

When support from another activity cannot be obtained, transactions may be mailed, or 

transmitted electronically (e-mail, etc.), to DRMS. These must include the in-the-clear address 

of the activity and a point of contact. DLA/DRMS will coordinate with the military services to 

determine options for any activities that consistently mail transactions. Activities will 

direct/process all materiel on accountable records to disposal using the DTID (DD Form 1348-

1A or DD Form 1348-2). Some categories of property may be transferred to a DRMO without 

documentation. The servicing DRMO will provide guidance.

C3.40.4. For each DTID, activities will furnish one DI AS3 shipment status transaction, 

under chapter C4, to the DRMS for each shipment/transfer sent to a DRMO without regard to the 

dollar value. Only those DI AS3s applicable to shipments/transfers with a line-item value of 

$800 or more per the FLIS and for all shipments/transfers of pilferable or sensitive items (based 

on CIIC code) regardless of dollar value will be entered into the ICS. Activities will prepare and 

transmit the DI AS3 shipment status transaction, with Distribution Code 9 in rp 54 and the unit 

price of the materiel in rp 62-68, in the AP3.19 format to DRMS when a DRC (DI ARJ, ARK, or 

ARL) is created by the shipping activity reflecting the actual quantity shipped and the date 

delivered to the carrier for shipment. The DI AS3 shipment transaction, meeting the intransit 

control criteria, will initiate the suspense file at DRMS which will, as a minimum, contain the 

following data:

 5 See Footnote 27.
ADC 464, Enclosure 3, Page 8

DATA ELEMENT SOURCE

Document Number DI AS3/DRMS Automated 

Information System (DAISY) Receipt

NSN/FSC/FSG (if available) DI AS3/DAISY Receipt

Unit of Issue DI AS3/DAISY Receipt

Extended Dollar Value of Shipment 

(if available)

Calculated from FLIS unit price

Controlled Inventory Item Code FLIS

Quantity Shipped DI AS3

Date of Shipment DI AS3

Quantity Received DAISY Receipt

Date of Receipt DAISY Receipt

Extended Dollar Value of Receipt DAISY Receipt

Dollar Value of Quantity Variance Between 

Shipment and Receipt (if any)

(Internal Computation)

C3.40.5. Procedures

C3.40.5.1. Defense Automatic Addressing System Center

C3.40.5.1.1. DAASC will edit the DI AS3s before passing them to 

DRMS:

C3.40.5.1.1.1. Reject, to the generating activity, those with invalid 

DoDAACs, invalid FSCs (FSC does not exist), and those with quantities of zero or blank. The 

rejected transaction will be returned to the originating station with a narrative explanation of the 

reason for return and instructions not to resubmit.

C3.40.5.1.1.2. Edit the unit price. If the transaction contains a local stock 

number with a blank or zero unit price, reject. If the transaction contains a NSN and blank or 

zero unit price, insert the FLIS price.

C3.40.5.1.2. DAASC will "flag" ICS follow-up transactions (DI Code 

AFX/AFZ) to help the Services prioritize research and resolution of these transactions. These 

transactions will include "CRITICAL” in rp 67-74; identifying sensitive items, demilitarization 

required items, and all items in "critical classes." DAASC will make the determination for 

appending the critical flag as follows:

C3.40.5.1.2.1. To determine if a critical class, match the FSG or FSC (as 

appropriate) to the table built from DoD 4160.21-M, chapter 3, attachment 1. 

C3.40.5.1.2.2. To determine if demilitarization is required, match the 

NSN to FLIS, looking for a demilitarization code equal to C, D, E, or F.

C3.40.5.1.2.3. To determine if a sensitive item, match the NSN to FLIS 

for CIIC looking for a sensitive item code equal to 1, 2, 3, 4, 5, 6, 8, Q, R, or $.
ADC 464, Enclosure 3, Page 9

3.40.5.1.3. DAAS will edit Disposal Release Orders (MILSTRIP DI Code A5J) 

for Aviation CSI/FSCAP material in SCC Q to ensure that these contain Management Code S 

indicating that mutilation is required. If not, DAAS will insert Management Code S and 

continue processing.

3.40.5.2. Defense Reutilization and Marketing Office 

3.40.5.2.1. DRMO will accept accountability of the shipment if the materiel is 

acceptable based on the established criteria in DoD 4160.21-M.

C3.40.5.2.2. DRMO will furnish documentation of receipt of the DTID upon 

request by the shipping activity. NOTE: DRMO will always furnish a copy of the signed DTID 

for all shipments containing quantity discrepancies. DRMO will note the difference in the 

quantity received and the quantity shipped on the DTID.

C3.40.5.2.3. If an error exists because the quantity received is less than or greater 

than the quantity entered on the DTID, DRMO shall notify the shipping activity. (See DoD 

4160.21-M, chapter 3 and Joint Regulation DLAI 4140.55, et al.)

C3.40.5.3. Defense Reutilization and Marketing Service

C3.40.5.3.1. When DRMS processes a DAISY “receipt of usable property” or 

“receipt,” it will be compared with the suspense file generated by the DI AS3 shipment status 

transaction. DAISY receipt will open the ICS transaction if there is no matching DI AS3. The 

suspense file will remain on open file for a period of 1 year from the date it is initiated unless it 

is closed by one of the actions specified below. All transactions generated by ICS will be 

transmitted through DAAS to the activity in rp 30-35 of the DI AS3. ICPs/IMMs receiving these 

transactions will forward them to the shipping activity, as appropriate. (See AP3.6.)

C3.40.5.3.1.1. DRMS will close the suspense file if the receipt matches a 

DI AS3 shipment status transaction previously recorded in the suspense file. A match is based 

on the DTID number and FSC.

C3.40.5.3.1.2. DRMS will generate a follow-up transaction (DI AFX with 

Advice Code 36) if, after a period of 90 days from the date of DRMS posting of the receipt, there 

is no matching DI AS3 shipment status transaction, and the extended value is $800 or more, or 

the item is recorded as pilferable or sensitive. This notification (DI AFX with Advice Code 36) 

will close the ICS suspense. DRMS will generate a follow-up transaction (DI AFX with Advice 

Code 37) when, after a period of 90 days, there is no receipt applicable to a DI AS3 shipment 

status transaction and the extended value of the DI AS3 is more than $800 or the item is recorded 

as pilferable or sensitive.

C3.40.5.3.2. If a disposal supply status transaction (DI AE3) or a disposal 

shipment confirmation transaction (DI ASZ) is not received within 30 days of transmission of the 

disposal shipment/receipt confirmation follow-up a second disposal shipment confirmation 

follow-up transaction using DI AFZ will be generated. The record will remain open for a period 

of 1 year from the date it was originated unless closed by a response to the AFZ follow-up. 

When moved from the active suspense file, records will be placed on an accessible history file 

for an additional 2-year period.
ADC 464, Enclosure 3, Page 10

C3.40.5.3.3. Receipt of DI AE3 supply status will direct further ICS processing 

as follows:

C3.40.5.3.3.1. DE Supply Status advises ICS to terminate intransit control 

processing for the document number in question. If received in response to DI AFX/AFZ with 

Advice Code 37, a record of the DI AS3 transaction is not required.

C3.40.5.3.3.2. DF Supply Status advises ICS to remove the record from 

the active suspense file and place the record in an accessible history file for a period of 2 years.

C3.40.5.3.3.3. DG Supply Status closes the record in ICS—processing is 

considered complete. DRMS will use its own procedures to determine why notification of 

receipt of the materiel had not been sent by DRMO to DRMS and ICS will retain an accessible 

history file record for 2 years.

C3.40.5.3.3.4. DH Supply Status closes the record—intransit processing 

is considered complete and an accessible history file record will be retained by ICS for a period 

of 2 years.

C3.40.5.3.3.5. BF Supply Status removes the record from the active 

suspense file and places it in the accessible history file for a period of 2 years.

C3.40.5.3.4. If a shipment status transaction (DI ASZ) is received by ICS, 

intransit control for the document number in question is considered complete. Accessible history 

file records will contain NSNs, quantities, document numbers, dollar value of variances (if any), 

and the identity of applicable shipping activities and DRMOs.

C3.40.5.4. Shipping Activity

C3.40.5.4.1. Supply organizations in receipt of disposal shipment confirmation 

followups (DI AFX or AFZ) will ensure that applicable shipping activities review receipt 

documentation, and provide timely responses (within 30 working days of receipt of the 

followup). DI AFX transactions with Advice Code 36 do not require a response.

C3.40.5.4.2. Upon receipt of a followup, the shipping activity will respond to the 

followup, by supply status, DI AE3, or shipment status, as follows:

C3.40.5.4.2.1. Provide BF supply status when the shipping activity has no 

record of the shipment or of generating the DI AS3 shipment status and has not received receipt 

documentation of DTID.

C3.40.5.4.2.2. Provide DE supply status when it is determined that 

although DI AS3 shipment status had been sent, no shipment had been made or no record of 

shipment, other than the DI AS3 transaction, can be located.

C3.40.5.4.2.3. Provide DF supply status when receipt documentation is 

not available, but investigation indicates that property was removed from the storage area and 

cannot be located. The shipping activity will perform additional research as determined by S/A 

procedures, including, if necessary, referral to the appropriate criminal investigative activity.
ADC 464, Enclosure 3, Page 11

C3.40.5.4.2.4. Provide DI ASZ shipment status when the shipping activity 

(the activity in receipt of the (DI AFX/AFZ) has no record of generating a DI AS3 shipment 

status transaction but has received receipt documentation of the DTID.

C3.40.5.4.3. DRMS will provide a Quarterly Intransit to DRMO Report upon 

request. In addition, DRMS will provide tailored Special Extract Reports, as requested. The 

format and explanation of the Quarterly Intransit to DRMO Report is contained in AP1.33 and is 

assigned RCS DD-A&T (AR) 1787.
ADC 464, Enclosure 3, Page 12

Enclosure 3 continued, MILSTRIP Manual Revisions

AP1.33. APPENDIX 1.33

QUARTERLY INTRANSIT TO DLA DISPOSITION 

SERVICES FIELD OFFICE REPORT6

AP1.33.1. The A Quarterly Intransit to DRMO DLA Disposition Services Field Office Report 

is produced by DRMSDLA Disposition Servicesquarterly upon request. In addition, an annual 

report is produced at the end of each fiscal year that includes the previous four totals upon 

request. The report is in four parts:

AP1.33.1.1. Total DoD Summary.

AP1.33.1.2. Service Summary.

AP1.33.1.3. DoDAAC breakout (including further subdivision by DRMO RIsDLA 

Disposition Services Field Office Routing Identifier Code (RIC).

AP1.33.1.4. A supplemental invalid DoDAAC report.

AP1.33.2. The report is shall be distributed upon request.

AP1.33.2.1. DoD MILSTRIP System Administrator – one copy on microfiche.

AP1.33.2.2. Army – Two hardcopy reports.

AP1.33.2.3. Navy – Two hardcopy reports.

AP1.33.2.4. Air Force – Two hardcopy reports.

AP1.33.2.5. Marine Corps – Two hardcopy reports.

AP1.33.2.6. Defense Logistics Agency – Two hardcopy reports.

AP1.33.2.7. Coast Guard – Two hardcopy reports.

AP1.33.2.8. All copies of the report are provide to the designated DoD Component 

MILSTRIP Focal Points within 15 days following the end of each respective quarter. Further 

dissemination of the report is the responsibility of each individual DoD Component.

AP1.33.3. The format of the report and the explanation of the derivation of the counts are as 

follows:

 6 Establishing intransit control procedures for shipments to DLA Disposition Services Field Offices DRMOs last 

reported as not implemented by USAF and USMC. Refer AMCL 158B.
ADC 464, Enclosure 3, Page 13

QUARTERLYINTRANSIT TO DLA DISPOSITION SERVICES FIELD OFFICE DRMO REPORT

RCS: DD-P&L(Q) 1787

Total DoD, Service, or DoDAAC (Clear-text name and address of the DoDAAC will be printed)

AFX Generated AFZ Generated No Response to AFZ Unresolved 

Discrepancies

Moved to History Discrepancies Cleared (Advice Code) (Advice Code) 30-60 days 60-90 days >90 days

Total Matches ASZ BF DE DF DG DH 36 37 36 37 36 37 36 37 36 37 36 37

Note: 1. All columns show transaction totals and dollar totals. Dollars will be shown in multiples of $100.00

2. Report prepared in hardcopy will page break after each distinct record, i.e., after each DoDAAC or Service.

AP1.33.4. Explanation of columns in the report:

AP1.33.4.1. Total Matches: Reflects a count of matching DI Code DIC AS3 transactions 

and DLA Disposition Services Field Office DRMO receipts. Physical security/controlled 

inventory item totals require an exact quantity match. All other items require a quantity match 

within $800 of an exact match.

AP1.33.4.2. Discrepancies Cleared: Reflects a count of transactions received by DLA 

Disposition Services Field Offices DRMS in response to DIC AFX and AFZ followupsfollowups ,subdivided by type of response; DIC ASZ or DIC AE3 with Status Code BF, DE, DF, DG, 

or DH.

AP1.33.4.3. AFX Generated: Reflects a count of DIC AFX transactions generated during 

the period (quarter or fiscal year) by DLA Disposition Services DRMS, subdivided by the type 

of condition causing a mismatch between the DIC AS3 and the Disposition Services Field Office

DRMO receipt.

AP1.33.4.4. AFZ Generated: Reflects a count of the DIC AFZ transaction generated 

during the period (quarter or fiscal year) by DLA Disposition Services, DRMS subdivided by 

type of condition causing a mismatch between the DIC AS3 and the DLA Disposition Services 

Field Office DRMO receipt.

AP1.33.4.5. No response to AFZ: Reflects a count of the DIC AFZ transactions to which 

there has been no response, sSubdivided by number of days since the DIC AFZ transaction was 

generated prior to the report preparation cutoff date; fFurther subdivided by type of condition 

causing a mismatch of the DIC AS3 and the DLA Disposition Services Field Office DRMO

receipt.

AP1.33.4.6. Unresolved Discrepancies Moved to History: Count of the transactions 

(records) moved from the active file to history during the period (quarter of fiscal year) which 

has no resolution of the discrepant condition. Documents (records) are removed from the active 

file to history,1 year from the date of receipt of the first transaction in the record (either a DIC

AS3 or a DAISY Disposition Services Field Office receipt transaction).
ADC 464, Enclosure 4, Page 1

Enclosure 4, Response to PDC Staffing

Originator Response/Comment Disposition

1. Navy The Navy concurs with PDC 442 as written and 

submits no additional changes or amendments.

Noted.

2. Marine Corps Marine Corps Systems are currently executing from 

legacy platforms and cannot comply with the 

recommended DLMS EDI transaction format. In 

addition paragraph 4.b.2.b. recommends reserving a 

character within the document number (serial number 

field) for specific use with this process. This would 

cause the Marine Corps to add additional policy in 

order to comply.

Noted.

The specific value in the serial 

number will be reserved for 

document number created using 

the DLA Disposition Services 

on-line tool, ETID. The system 

will be updated to accommodate 

this value. This change does not 

impact the Marine Corps supply 

systems generating turn-ins. It 

will be helpful eventually to 

recognize follow-ups on turn-in 

document numbers created 

outside the Marine Corps 

system.

3. Army Concur.

There may be impact on LMP for proper coding 

associated with response to follow-ups (DIC ASZ 

functionality).

Noted

4. Air Force Concur.

5. MILSTRIP 

Administrator

The PDC says the generator sends a Shipment Status 

(DLMS 856S/DIC AS3) transaction advising that 

property that has been shipped/turned-in to a Field 

Office for property physically shipped and for 

property receipted-in-place. How is the decision for 

receipt-in-place communicated? Does the current 

AS3 include some indication that receipt-in-place is 

applicable? If not, it would be appropriate for the 

DLMS 856S to include an indicator that makes it clear 

that materiel is not physically moving. One option 

would be to we could add the Disposition Services 

Indicator RIP (for receipt-in-place); however, this 

would require use of a DLMS transaction exchange. 

A more practical recommendation is to coordinate

with USTRANSCOM to create a new value for the 

Shipment Hold Code (which would then be available 

in the legacy AS3 format).

DLA Disposition Services 

concurs with recommendation. 

The ADC has been updated to 

reflect that the recommendation 

for a new Shipment Hold Code 

value is approved as a post-golive enhancement. DLA 

Logistics Management Standards 

will coordinate with 

USTRANSCOM on the new 

code value.

Staffing Note: The MILSTRIP 

Administrator has clarified that 

the Shipment Hold Code only 

applies when there is no physical 

shipment. It does not apply to 

shipment status for the physical 

shipment of property that was 

previously transferred to DLA 

Disposition Services using 

receipt-in-place.

6. MILSTRIP 

Administrator/

DLA staff 

The new process applicable to Distribution Code 9 

will require DAAS to send the transaction (AS3 or 

AE3) to the DSS Global Copy - HILL DRMO Copy. 

DLA Disposition Services 

Response: Yes, needs to go to 

both, second question. Yes, 
ADC 464, Enclosure 4, Page 2

Originator Response/Comment Disposition

internal review It says that DSS will ensure that a copy is provided to 

either the Advanced Turn-In (ATID) table or the 

Intransit table as applicable. Could you clarify: Does 

the AE3 go to the ATID table and the AS3 go to the 

Intransit table? Will each Field Office have access to 

the entire table and need to check for applicable

transactions, or will specific transactions be pushed to 

applicable Field Offices, or some other process?

have access for viewing but the 

transaction will be pushed/ 

automatic.

7. MILSTRIP 

Administrator

The PDC includes a staffing note recommending that 

DLA Disposition Services assign a new value for use 

in the document number serial number (DLMS 

Utilization Code) to identify turn-ins prepared via 

ETID. The reason for this is so that the transactional 

exchange for ICS will be easily recognized by the 

Services through the document number. (Values for 

this code were also discussed in PDC 453, 

Requisitioning). Is there a decision on a code 

assignment for ETID document numbers?

DLA Disposition Services 

concurs with recommendation. 

The ADC has been updated to 

reflect that the recommendation 

for a new ETID assigned code

value will be adopted as a postgo live enhancement.

8. Navy 1. A representative at our NOLSC [ammo] stated that 

they believed the DLA Disposition Services is 

accepting ordnance materiel such as unclassified inert 

material such as (e.g., containers, wings, fins, etc.) If 

that is true then will Navy [ammo] be expected to send 

AFX and AFZ transactions based upon that premise?

2. Also, then are DLA Disposition Services sites to be 

considered ordnance reporters because they do receive 

inert material?

3. Then what will be the RICs they use to report?

DLA Disposition Services has 

confirmed that “no ordnance” 

will be accepted by Field 

Offices. It is not clear at this 

time if related materials rather 

than the ordnance itself, 

specifically the type of inert 

materials mentioned, may be 

accepted.

However, if DLA Disposition 

Services provides a disposal 

shipment confirmation follow-up 

on property in this category, the 

Navy will be required to respond 

appropriately under MILSTRIP/ 

DLMS procedures.

9. DLA J33/ DLA 

Disposition 

Services

The MILSTRIP authorized Quarterly Intransit Report 

has not been produced in recent years. 

The procedures have been 

revised to show that the report is 

available upon request rather 

than produced automatically and 

provided for distribution through 

the DoD Component MILSTRIP 

Focal Point.(Supply PRC 

member).

j