DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J . K INGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

June 15, 2015 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

CONTRACT ADMINISTRATION PRC MEMBERS 

SUBJECT: Approved Addendum to Defense Logistics Management Standards (DLMS) 

Standards (ADC) 1121A, Wide Area Workflow (WA WF) Update to Add Local 

Stock Number to Defense Logistics Agency (DLA) Enterprise Business System 

(EBS) Edits When Serving as the Payment System (Supply/Contract 

Administration) 

The attached change to DLM 4000.25, Defense Logistics Management Standards, is 

approved for immediate implementation. The Invoice, Receipt, Acceptance and Property Transfer 

(iRAPT) Operational Requirements Committee (ORC) approved the addition of local stock 

number to the EBS edits, when it is the payment system. IRAPT released this change to 

production in April 2015. 

Addressees may direct questions to the DLMSO points of contact: Ms. Heidi Daverede, 

DOD MILSTRIP Alternate, email: Heidi.Daverede@dla.mil, or Samantha Khuon, DLMSO 

Contract Administration Lead, email: Samantha.Khuon@dla.mil. Others must contact their 

Component designated representative. 

Attachment 

cc: 

ODASD (SCI) 

ODASD DP AP (PDI) 

WAWFPMO 

-~o,NALDC. Director P~ Defense Logistics Management 

Standards Office 
Attachment, ADC 1121A

Page 1

Attachment to ADC 1121A

Wide Area Workflow (WAWF) Update to Add Local Stock Number to 

Defense Logistics Agency (DLA) Enterprise Business System (EBS) Edits 

When Serving as the Payment System

1. ORIGINATOR:

a. Submitting Service/Agency: DLA Aviation

b. Functional POCs: DLA Aviation

2. FUNCTIONAL AREAS:

a. Functional Areas: Inventory Management, Auditability, Anti-counterfeiting

b. Functional Processes: Shipment Tracking and Visibility of Vendor Shipments

3. REFERENCE: 

a. Approved DLMS Change (ADC) 1121, Wide Area Workflow (WAWF) Update to 

Permit Multiple Product/Service Pairs on Receiving Reports and Property Transfer Documents, 

dated July 15, 2014.

b. WAWF Engineering Change Proposals (ECPs) 0764 and 0778, Permit Multiple Product 

Service IDs and National Stock Number (NSN) Extracted to IUID Registry.

c. WAWF Release 5.6 (November 2014) & WAWF Release 5.7 (April 2015) - DR#1206,

add Product Identification Qualifier SW for Local Stock Number.

d. ADC 381, Procedures and Additional Data Content supporting Requisitions, Requisition 

Alerts, and Unit of Use Requirements under Navy Base Realignment and Closure (BRAC) 

Supply, Storage and Distribution (SS&D) Inventory Management and Stock Positioning (IMSP), 

dated July 1, 2010.

e. ADC 457, Intra-DLA Revisions to Procedures and DLMS 511R Requisition to Support 

Directed Release of Materiel (Post-Post Action) by DLA Disposition Services Field Offices under 

Reutilization Business Integration (RBI), dated December 21, 2011.

f. ADC 1019, Small Arms/Light Weapons (SA/LW) Local Stock Number (LSN) 

Assignment for use by DLA Disposition Services in DLMS 511R, 527R, 846C, 846R, 947I, under 

Reutilization Business Integration (RBI), dated December 17, 2012.

4. APPROVED CHANGE: 

a. Overview of Change: This addendum updates the edits applied to Product/Service pairs 

for DLA Enterprise Business System (EBS) to add Qualifier SW defined as Local Stock Number 
Attachment, ADC 1121A

Page 2

to the list of product/service ID qualifiers when the payment system is EBS. All other previously 

approved DLMS changes released under ADC 1121 (see Reference 3.a.) remain in effect.

b. Background: 

(1) The Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) module of the 

WAWF eBusiness Suite is a DOD mandated system that allows the vendor to electronically submit 

invoices and receiving reports, and the Government to inspect, receive, accept information, and 

pay electronically.

(2) ADC 1121 (see Reference 3.a.) provided implementation procedures to support 

requirements identified in Reference 3.b. It permitted up to fifteen (15) “Product/Service ID 

Qualifier” and corresponding “Product/Service ID” combinations (referred to as “product/service 

pairs”) in WAWF 856 transactions. Product/service pairs are used to identify/describe the 

commodity or service under contract as reported on the WAWF Receiving Report (RR), Energy 

Receiving Report (ERR), Reparable Receiving Report (RRR), Purchase Card RR, Property 

Transfer, and DLMS Advance Shipment Notice. Similar changes were also made to the WAWF 

857 Shipment and Billing Notice (also known as the COMBO).

(3) Subsequent to the implementation of ADC 1121, DLA Aviation identified a need to 

update the business rules associated with EBS edits, when EBS is the payment system. 

Specifically, Local Stock Number needed to be added as a product/service ID to the list of 

qualifiers, one of which must be present to support billing by EBS. This requirement was 

submitted to the iRAPT program management office as a quick change under Reference 3.c. This 

change impacts business logic in iRAPT and EBS.

c. Approved Change in Detail: Revise WAWF processing to apply the following edits to 

the Product/Service pairs for DLA EBS. If the payment system is EBS, at least one of the 

following Product/Service ID qualifiers is required:

• FS – National Stock Number (NSN)

• IB – International Standard Book Number (ISBN)

• MG – Manufacturer’s Part Number

• N4 – National Drug Code in 5-4-2 Format

• SW – Local Stock Number (LSN)

• UK – U.P.C./EAN Shipping Container Code (1-2-5-5-1)

• UX – Universal Product Number

• VC – Vendor's (Seller's) Catalog Number

• VP – Vendor's (Seller's) Part Number
Attachment, ADC 1121A

Page 3

d. Transaction Flow: This change does not impact existing transaction flow.

e. Revisions to DLM 4000.25 Manuals: There are no changes required to any DLM 

manuals.

f. Alternatives: None identified.

g. PDC 1121A Comment Resolution Table

Components/Services Responses/Comments

1. US Air Force (5/12/2015) Concur without Comment

2. US Army No Response

3. DLA (4/23/2015) Concur without Comment

4. US Marine Corps (4/21/2015) Concur without Comment

5. US Navy (5/8/2015) Concur without Comment

6. DPAP (5/12/2015)

Did they decide not to add the other 

codes?

Concur with Comment

Per DLA, when EBS is the payment system, at 

least one of the product/service pairs identified 

in this DLMS change must be present; that 

doesn't preclude the others from being present. 

If one of these is not present when EBS is the 

payment system, there will be an edit failure.

5. REASON FOR CHANGE: WAWF release 5.6 of November 2014 updated the edit on 

product/service ID FS (National Stock Number) to prevent alpha characters. DLA’s EBS system 

has a need to receive product IDs that have alpha characters, such as local stock numbers. 

Product/service ID Qualifier SW (Local Stock Number) was implemented in iRAPT under Release 

5.6 in April 2015; however, the business rule edits for required edits associated with EBS when 

EBS is the payment system were not identified. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Local Stock Numbers are utilized by Navy sites supported by DLA and 

more Long Term Contracts are being created for LSNs requiring the use of the SW qualifier in 

iRAPT.

b. Disadvantages: None identified

7. ADDITIONAL COMMENTS TO CONSIDER: The addition of Product/Service ID SW 

(Local Stock Number) will not adversely affect the current processes supporting Inventory 
Attachment, ADC 1121A

Page 4

Management and Stock Positioning (IMSP) (see ADC 387 under Reference 3.d.), DLA 

Disposition Services (see ADC 457 under Reference 3.e.), and Small Arms/Light Weapons 

associated with DLA Disposition Services (see ADC 1019 under Reference 3.f.), all of which 

already implemented procedures using LSN.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: The iRAPT Operational 

Requirements Committee (ORC) approved the addition of product/service ID SW to the EBS edits. 

This is scheduled to be released to production in April 2015. 

9. IMPACT: 

a. DLMS Data Elements: There are no additions or changes to DLMS data elements.

b. Automated Information Systems (AIS): 

(1) iRAPT will be updated to accommodate the updated EBS business rule to provide 

required output to EBS. 

(2) EBS will be updated to receive local stock numbers from iRAPT.

c. DLA Transaction Services: No impact to the Global Exchange (GEX).

d. Non-DLA Logistics Management Standards Publications: The WAWF Program 

Management Office will update any guidelines/documentation to support this edit change.