DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J . KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

September 12, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1070, 

Revised MILSTRAP Procedures for Logistics Accountability during Maintenance -

Disallows Logistics Use of Inventory Adjustment Transaction (DAC) for Physical 

Movement of Materiel from a Storage Activity to a Maintenance Activity, and Incorporate 

DODM 4140.01 Policy for In-Repair Accountability (Supply) (Staffed as PDC 449) 

The attached change to DLM 4000.25, Defense Logistics Management System, and DLM 

4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP) is approved for immediate implementation. 

Addressees may direct questions to Ms. Mary Jane Johnson, (703) 767-0677; DSN 427-0677 

or email: Mary.Jane.Johnson@dla.mil. Others must contact their DOD Component designated 

Supply PRC representative. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

Director 

Defense Logistics Management 

Standards Office 

Joint Physical Inventory Working Group 

Commercial Asset Visibility Program Manager 
ATTACHMENT TO ADC 1070,

Revised MILSTRAP Procedures for Logistics Accountability during Maintenance - Disallows 

Logistics Use of Inventory Adjustment Transaction (DAC) for Physical Movement of Materiel 

from a Storage Activity to a Maintenance Activity, and Incorporate DODM 4140.01 Policy for 

In-Repair Accountability (Supply)

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO)

b. Originator: Ms. Mary Jane Johnson, DOD MILSTRAP Administrator, 703-767-0677, 

DSN 427-0677, email: Mary.Jane.Johnson@dla.mil

2. FUNCTIONAL AREA: Supply and interface with Maintenance.

3. REFERENCES:

a. DLMSO Memorandum, February 2, 2006, subject: Joint Approved MILS Change Letters 

(AMCLs) 12 (MILSTRAP) and 43 (MILSTRIP), Maintaining Accountability During 

Maintenance Actions (published in MILSTRIP and MILSTRAP in 2006)

b. DLMSO memorandum, August 9, 1996, Third Addendum to Approved MILSTRAP 

Change Letter (AMCL) 8A (published in MILSTRAP in 2000)

c. Joint Physical Inventory Working Group (JPIWG) Meetings: November 17, 2009, 

March 10, 2011, and September 22, 2011, www.dla.mil/j-6/dlmso/Archives/archives_jpiwg.asp

d. Joint JPIWG and Supply Process Review Committee (PRC) Meeting 13-01, April 18, 

2013, minutes available at www.dla.mil/j-6/dlmso/Archives/archives_sprc.asp

e. DODM 4140.01, February 10, 2014, DOD Supply Chain Materiel Management 

Procedures, available at www.dla.mil/j-6/dlmso/elibrary/manuals/regulations.asp

f. DLMSO Memorandum, February 21, 2007, subject: Approved DLMS Change (ADC) 

224, Revised Procedures for Logistics Accountability During Maintenance (MILSTRIP), 

available at www.dla.mil/j-6/dlmso/eLibrary/Changes/approved3.asp

g. Defense Logistics Manual (DLM) 4000.25-2, Military Standard Transaction Reporting 

and Accountability Procedures (MILSTRAP), available at 

www.dla.mil/j-6/dlmso/elibrary/Manuals/MILSTRAP/default.asp

h. DLM 4000.25, DLMS, Volume 2, Supply Standards and Procedures, available at

www.dla.mil/j-6/dlmso/elibrary/manuals/dlms/v2.asp

4. APPROVED CHANGE:

a. Brief Overview of Change: This change eliminates procedures for use of an Inventory 

Adjustment – Supply Condition Code Change (DLMS 947I/legacy DAC), as a mechanism to 

Attachment, ADC 1070

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move assets into, or out of, maintenance. The condition code change process remains a valid 

process to document the change of an asset’s supply condition while in maintenance; however,

the receipt and issue/materiel release processes must be used to document physical movement of 

the materiel to/from the maintenance activity.

b. Background: 

(1) In 2006, Joint Approved MILS Change Letters (AMCL) 12 (MILSTRAP) and 

43 (MILSTRIP) (reference 3.a.) were approved for immediate staggered implementation. These 

changes were developed for the purpose of providing more accurate DOD accountability for 

items undergoing maintenance, in response to DOD Inspector General (IG) and General 

Accountability Office (GAO) Audit reports identifying weaknesses in this area. The procedures 

supported items undergoing maintenance by Depot Maintenance Inter-Service Support 

Agreement (DMISA), commercial maintenance, and intra-Component maintenance. However, 

when the change was originally written, circa 1990, it included an option to document the 

transfer of materiel scheduled for maintenance in one of two ways:

(a) Owners may issue materiel from storage for maintenance action using 

MILSTRIP transactions. Issues will be posted to the record using either MILSTRAP Issue 

transactions or an image of the MILSTRIP transaction, or

(b) Transfer the materiel to the maintenance activity based upon the repair 

schedule and report the transfer using MILSTRAP DIC DAC Inventory Adjustment transaction 

to transfer the materiel to Supply Condition Code (SCC) M (Suspended (In Work)).

Note: Although the original wording for this process documented the MILSTRIP procedure as 

an owner-directed materiel release, the procedures are clarified in this ADC to indicate that the 

storage activity confirms the issue by providing an Issue transaction or a Materiel Release 

Confirmation (MRC) transaction. This more clearly states the MILSTRIP procedure.

(2) Upon implementation of AMCL 8A (reference 3.b.) placing accountability for 

materiel with the activity having custody, the Joint Physical Inventory Working Group (JPIWG)

noted that the option to use a DIC DAC inventory adjustment transaction to “move” materiel

from a storage activity to a maintenance activity was in conflict with, at the time, DOD 4140.1-R 

inventory policy which placed accountability for materiel with the activity having custody of the 

materiel.1

 When the DAC transaction was used to reflect that materiel had “moved” from the 

storage activity to the maintenance activity, the materiel remained on the storage activity’s 

record even though the materiel was no longer in their custody. This conflict was discussed at

several JPIWG meetings (reference 3.c.). The issue was most recently addressed at the Joint 

JPIWG and Supply PRC Meeting 13-01, April 18, 2013 (reference 3.d.). Inventory policy for 

accountability for materiel by the custodial activity is prescribed by DODM 4140.01 (reference 

3.e.)

(3) ADC 224 (reference 3.f.) further revised MILSTRIP procedures for logistics 

accountability during maintenance. ADC 224 changes included, but were not limited to: 

1 DOD 4140.1-R was cancelled February 10, 2014, and replaced by DODM 4140.01. 

Attachment, ADC 1070

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(a) Use of existing requisitioning procedures for the induction of reparables into 

maintenance. These procedures include use of the Requisition transaction (DLMS 511R/legacy 

MILSTRIP DIC A0_) and describe how the document should be formatted in order to ensure 

materiel is inducted into maintenance at a co-located depot.

(b) Establish a requirement for creation of a shipment notification transaction 

when materiel is shipped from the maintenance depot (organic and commercial) to a distribution 

center or DLA Disposition Services. This change stated that the requirement could be satisfied 

via a DLMS 856S Shipment Status or an 856 Advance Shipment Notice, for Property Transfer 

(Government furnished property (GFP) or internal DOD transfer) (with the intent that an 856 

shipment notification be transmitted to the receiving activity).

NOTE: The above requirement may not be satisfied when commercial maintenance activities 

transfer reparable assets to the Government using the Wide Area Workflow (WAWF) Reparable 

Receiving Report (RRR). The RRR and the Property Transfer support Defense Procurement and 

Acquisition Policy (DPAP) accountability requirements, but do not fulfill the logistics 

requirement. Logistics requires providing the ship-to location with an advance shipment notice 

as intended to facilitate receipt processing and support DOD initiatives for item unique 

identification (IUID) and radio frequency identification (RFID). Exception is where the ship-to 

is a DLA Distribution Center (under ADC 1042, Revise Wide Area Workflow (WAWF)

Advance Shipment Notice (ASN) to Accommodate DLA Interface for Reparable GFP) or the 

owning Service has coordinated procedures and established the automated processing to accept 

WAWF transactions at the receiving location.

 (4) At Joint JPIWG and Supply PRC Meeting 13-01, the three key change areas of 

PDC 449 (which became ADC 1070) were addressed individually as follows:

(a) Eliminating authorization to use an Inventory Adjustment (Dual –

Condition Transfer) Transaction as a means to record physical movement of materiel from 

a storage activity into a maintenance facility (i.e., DAC to SCC M), and back again, in 

favor of using standard issue and receipt transactions for moving assets to and from 

maintenance. Consensus was reached at the April 18, 2013, Joint Supply PRC and JPIWG 

meeting to approve that portion of the PDC that eliminated use of the DLMS 947I/MILSTRAP 

legacy DAC Inventory Adjustment – Dual (Condition Transfer) transaction (hereafter referred to 

as “DAC”) as a means to “physically move” assets between a storage activity and a maintenance 

activity. DODM 4140.01, Volume 5, policy dictates that “Storage activities will be accountable 

for the accuracy of that portion of the total item property record showing the quantitative balance 

in their custody.” Use of the DIC DAC transaction, to “move” assets between the storage 

activity and the maintenance depot, violates DOD policy because it does not relieve the storage 

activity of accountability for assets that are not in their custody. Eliminating use of the DAC 

transaction as a mechanism to record physical movement of assets supports DOD policy and the 

integrity of the accountable record. The 947I/DAC remains a valid transaction for changing 

SCCs within an activity, such as while materiel is in the maintenance depot or while materiel is 

in the storage activity; this change only eliminates use of the 947I/DAC as the mechanism to 

record the physical movement of assets between activities. Additionally, the 947I/DAC cannot 

be used to change the condition to SCC M (Suspended (In Work)) while the materiel is in the 

storage activity prior to physical movement to the maintenance activity.

Attachment, ADC 1070

 3 of 8
1 Responses to Joint Supply PRC/JPIWG Meeting 13-01 Tasking on 

current procedure: The Services either were to confirm they were not using the 947I/DAC to 

move materiel in and out of maintenance, or, if they are using the DAC for that purpose, they

were to provide an implementation date to discontinue such use. The responses from the 

Services are as follows.

a Air Force and Navy confirmed that they do not use 947I/DAC for 

physical movement of materiel between activities.

b Army noted that DAC transactions are not generated by LMP to 

physically move assets into maintenance. However, Army noted that these processes are 

performed in DLA based on the submittal of 1549 paperwork, at Tobyhanna Army Depot 

(TYAD), for Navy and Marine Corps assets. In the Navy/Marine Corps scenario, DLA sends an 

asset to LMP in F condition on a 1348 (not in M condition as indicated in the meeting minutes); 

the appropriate issue/release transactions are not generated. The asset is manually received in 

LMP, however, confirmation of the asset receipt in LMP is not passed back to the Navy or DLA. 

Refer to 2 below regarding such deviation from standard procedures.

c Marine Corps does not use the DAC (947I/DAC) to move materiel

into or out of maintenance. Note: The Marine Corps Logistics Center (MCLC) currently free 

issues items requiring repair to our Maintenance Depot and commercial repair facilities. The 

issue removes the stock from the official accountable records in the Stock Control System (SCS). 

A DFM (Due from maintenance) is posted as a place holder until the item is repaired and 

returned to active service. When the item is returned to SCS, a D6M receipt transaction is 

prepared picking the stock back up on the accountable records.

2 Joint JPIWG/Supply PRC Meeting 13-01 Tasking regarding

Deviations from Standard Processes: The meeting documented that Services using variations 

of standard procedures (e.g., pseudo Routing Identifiers Codes (RICs), hard copy forms to issue 

materiel while in SCC M, and other deviations as noted in the meeting discussion of the flow 

diagrams at Enclosure 6, must transition to standard DLMS/MILSTRIP/MILSTRAP 

transactional exchange and their associated procedures, and provide DLMSO a timeline for 

doing so. DLMSO will track this action with the Services, independent of ADC 1070. Refer to 

Joint JPIWG/Supply PRC Meeting 13-01 Action Tracker available at 

www.dla.mil/j-6/dlmso/Archives/archives_sprc.asp.

(b) Management Code V (Materiel intended for immediate transfer to 

maintenance, by ICP directed release or maintenance induction, in accordance with agreed 

procedures). PDC 449 proposed deletion of Management Code V. However, subsequent to 

staffing it was suggested it may be beneficial to reserve Management Code V for an issue from the 

receiving process. Management Code V could be useful when materiel is received by the co-located 

storage activity from a non co-located storage activity and a “pass through” (issue from receiving) to 

the maintenance activity is desired, rather that receipt, stow, and then issuing to maintenance. This 

concept could also be expanded beyond the maintenance requirement, for use in filling backorders 

from receiving. A query of the Services and DLA noted that none have implemented Management 

Code V. The Supply PRC and JPIWG agreed that rather than delete Management Code V, the code 

will be retained for a time as a placeholder “RESERVED for Materiel intended for immediate 

Attachment, ADC 1070

 4 of 8
transfer to maintenance, by ICP directed release or maintenance induction, in accordance with 

agreed procedures”. The Joint JPIWG/Supply PRC meeting included a tasking to establish a team 

led by DLA Distribution to draft a PDC to develop a DLMS solution for an issue from receiving 

process, to include requirements for use of Management Code V, and a broader definition for Code 

V as deemed appropriate. If no PDC is submitted to DLMSO by December 31, 2014, Management 

Code V will be marked as “Reserved for future DOD assignment”.

(c) Procurement Instrument Source Transactions, MILSTRAP DICs D4G, 

D4H, D4L, and D4N. PDC 449 proposed deletion of MILSTRAP Procurement Instrument 

Source DICs D4G (Materiel Receipt – Procurement Instrument Source (Destructive 

Test/Evaluation)), D4H (Materiel Receipt – Procurement Instrument Source (Furnished Materiel 

for Consumption)), D4L (Materiel Receipt – Procurement Instrument Source 

(Assembly/Disassembly/Reclamation/Conversion/Modification)) and D4N (Materiel Receipt –

Procurement Instrument Source (Loan)), in favor of using the corresponding ‘Other Than

Procurement Instrument Source’ DICs D6G, D6H, D6L, and D6N, when Government Furnished 

Property (GFP)/Government Furnished Materiel (GFM) is involved. During the PDC 449 

Staffing, DLA (Distribution Centers) and Army (LMP) reported that these DICs were not being 

used. After the PDC 449 staffing process was completed, DLMSO suggested these four DICs 

should be retained and used as the appropriate transactions when GFP/GFM is involved, 

recommending that all DICs employed for organic maintenance should have an equivalent DIC 

for commercial maintenance to ensure proper monitoring and accounting of GFM. Pending 

further research, it is believed that it might be more appropriate to receipt this materiel for these 

four DIC functions under a controlling contract number than to use the corresponding nonprocurement source receipt transactions. A possible alternative under the DLMS would be to use 

same DIC function for organic and commercial maintenance returns, but to require the inclusion 

of the contract number as a secondary reference when GFM is applicable. The DLMS 

transactions can accommodate the contract number in addition to a document number. Further 

research of the documented policy is required to determine if any of these DICs are obsolete due 

to policy. Accordingly, DICs D4G, D4H, D4L, and D4N will be retained for now due to the GFP 

concerns. DLMSO will coordinate with ODASD Supply Chain Integration (SCI) and DPAP to 

document the process before validating the subject DICs can be removed. DLMSO has also 

included this item as an agenda topic for Supply PRC Meeting 14-01, scheduled for October 22-

23, 2014.

(d) At the Joint Supply PRC and JPIWG Meeting, the DOD MILSTRAP 

Administrator noted that the definition for SCC M required revision for consistency with DOD 

policy and removal of the 947I/DAC as a means to move assets into and out of maintenance. The 

revision is addressed under the MILSTRAP revisions in this ADC (refer to paragraph 4.d(5)).

(5) DODM 4140.01 In-Repair Accountability. DODM 4140.01, Volume 5, Enclosure 

3, paragraph 2.e. contains In-Repair Accountability policy which further supports this change. 

Excerpt below: 

 “e. In-Repair Accountability.

(1) Organic maintenance facilities will assume accountability of materiel upon receipt at 

the maintenance facility and while in its custody during maintenance actions using applicable 

standard logistics processes as prescribed in Defense Logistics Manual (DLM) 4000.25-2, 

Attachment, ADC 1070

 5 of 8
Volume 2 of DLM 4000.25, and DLM 4000.25-1 (References (p), (q), and (r)). Accountability 

extends through receipt, storage until repair, repair, modification, disposal, and shipment of 

repaired assets back to the receipt at the storage activity. 

(2) The owning DoD Component will maintain accountability for materiel in a contractor’s 

possession for repair. The contractor will have stewardship of the materiel in accordance with the 

requirements in Part 52.245-1 of the Federal Acquisition Regulation (Reference (s)) and associated 

clauses, terms, and conditions. 

(a) When a contractor has stewardship, the owning DoD Component, with 

assistance from the organization providing contract administration support, must ensure that the 

appropriate systems are in place to manage (control, use, reserve, protect, repair, account for, and 

maintain) government property in the contractor’s possession. 

(b) The stewardship includes all government furnished property, including items 

furnished for repair, and remains until the repaired assets are returned to and received by the 

DoD Component.

(3) Disassembled items not subsequently reassembled in the same maintenance action at 

either organic or contractor repair will be added or updated to the accountable records within 2-3 

business days of disassembly at the field and depot-level (contractor or organic). Accountable 

records for classified and NWRM items will be added or updated within 24 hours. Permanently 

disassembled accountable equipment must be reported to the cognizant accountable property office.”

c. Approved Change in Detail:

(1) Eliminates procedure for use of an Inventory Adjustment – Supply Condition 

Code Change, to indicate assets have moved into, or out of, maintenance. The condition code 

change process remains a valid process to document the change of an asset’s supply condition 

while in maintenance; however the receipt and issue/materiel release processes would be used to 

move the materiel to/from the maintenance activity.

(2) MILSTRAP Management Code V, for use with PMR and related transactions, is 

retained at this time as a placeholder “RESERVED for Materiel intended for immediate transfer 

to maintenance, by ICP directed release or maintenance induction, in accordance with agreed 

procedures”. However, Management Code V will be marked reserved on December 31, 2014, if 

no PDC is submitted for an issue from receiving process. 

(3) Administrative update to incorporate DODM 4140.01 In-Repair Accountability 

policy published February 2014. Note that this policy was published subsequent to PDC 449 and 

so was not incorporated in PDC 449.

d. Revise DLM 4000.25 series of manuals. Revise DLM 4000.25-2, MILSTRAP 

(reference 3.g.), as follows. Corresponding changes will be made to DLM 4000.25, Volume 2.

(reference 3.h.)

(1) Revise MILSTRAP Chapter 3, Issue, as shown in Enclosure 1.

Attachment, ADC 1070

 6 of 8
(2) Revise MILSTRAP Chapter 4, Receipt and Due-In, as shown in Enclosure 2.

(3) Revise MILSTRAP Chapter 5, Adjustments, as shown in Enclosure 3.

(4) Revise MILSTRAP, Appendix 2.6, Management Codes, and corresponding 

DLMS Data Dictionary, for Management Code V, as shown in Enclosure 4.

(5) Revise MILSTRAP, Appendix 2.5, Federal Condition Codes, Supply Condition 

Codes, SCC M, and corresponding DLMS Data Dictionary for SCC M. This change was not 

included in PDC 449, but was agreed to at Joint JPIWG/Supply PRC Meeting 13-01.

DLMS SEGMENT: 

QUALIFIER:

LQ Segment, LQ01 Data Element ID 1270 

Qualifier “83 – Supply Condition Code” 

CODE TITLE EXPLANATION

M SUSPENDED (IN 

WORK)

Materiel identified on inventory 

control record but which has been 

turned over to a undergoing 

maintenance at an organic or 

contractor maintenance facility. or 

contractor for processing.

e. PDC 449 Staffing Responses: Refer Enclosure 5.

f. Standard Transaction Flows: Refer to Enclosure 6 for the standard DLMS/

MILSTRIP/MILSTRAP transaction flows for Maintaining Accountability During Maintenance.

5. REASON FOR CHANGE: Provides for more accurate DOD accountability for items 

scheduled for maintenance by DMISA and for items undergoing commercial and intra-Service or 

Agency maintenance actions. Resolve known deficiencies in supply accountability for items in 

maintenance.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Strengthen the procedures for maintaining logistics accountability

during maintenance. 

b. Disadvantages: None identified.

7. ADDITIONAL COMMENTS TO CONSIDER

a. Variations/Deviations from Standard Procedures: As discussed at Joint 

JPIWG/Supply PRC Meeting 13-01, the Services that are using variations from standard 

procedures (e.g., pseudo RICs, hard copy forms) and other deviations from the flow diagrams at 

Enclosure 6, must transition to standard DLMS/MILSTRIP/MILSTRAP transaction exchange 

and their associated procedures. 

Attachment, ADC 1070

 7 of 8
b. As noted in PDC 449, requires interface of maintenance, supply, contracting, and 

financial operations and systems to accurately record the status of assets in the accountability 

records and related financial accounts.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This ADC is effective 

immediately. 

9. IMPACT

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: LQ01 Data Element ID 1270, Qualifier 83, 

Supply Condition Code: revises definition for Supply Condition Code M. 

c. Automated Information Systems (AIS):

(1) DLA DSS no longer uses 947I/DAC inventory adjustment transactions to 

change an item’s SCC to M at the DLA Distribution Centers.

(2) Air Force and Navy confirmed that they do not use 947I/DAC, or paper 

form with similar intent, to record physical movement of assets between the storage activity and 

the maintenance activity.

(3) Army and Marine Corps confirmed they do not use 947I/DAC to record 

physical movement of assets between the storage activity and the maintenance activity.

d. DLA Transaction Services: No impact.

e. Non-DLM 4000.25 Series Publications: May require changes to Component level 

implementing procedures.

Enclosures

Attachment, ADC 1070

 8 of 8
DLM 4000.25-2, xxxxx 2014

Change xx

ENCLOSURE 1 TO ADC 1070

Revisions to DLM 4000.25-2, MILSTRAP, Chapter 3, Issue, Backorder, Demand, Loan, and 

SMCA Freeze/Unfreeze. Corresponding changes will be made to DLM 4000.25, DLMS, 

Volume 2, Chapter 14, Issue, Loan, Demand, And Ammunition Freeze/ Unfreeze Transactions. 

Change is identified by red bold italics or double strike-through. Changes from PDC 449 are 

highlighted. Highlighted changes clarify the MILSTRIP related procedures, and incorporates 

portions of the DODM 4140.01 in-repair accountability policy in paragraphs C3.3.2.1. and 

C3.3.2.2. 

STAFFING NOTE: Paragraph below (from PDC 449) has moved to new paragraphs C3.3.2.1. 

and C3.3.2.3.

C3.3.1. Applicability. When Responsibility for maintaining the asset balance portion of the

property accountability record for DoD-owned property being repaired resides with the activity 

having physical custody. The activity having physical custody will provide visibility and report 

changes to the on-hand balance to the materiel owner (the Principal for maintenance by 

DMISA). has been assigned to an activity(s) other than the owner, the responsible activity shall 

execute the owner's actions set forth in this section.

[Preceding text not shown.]

C3.3. MAINTAINING ACCOUNTABILITY DURING MAINTENANCE ACTIONS

C3.3.1. Applicability. When responsibility for maintaining the property accountability 

record for DoD-owned property has been assigned to an activity(s) other than the owner, the 

responsible activity will execute the owner's actions set forth in this section.

C3.3.1.1. These procedures apply to issues from inventory for assembly, 

disassembly, reclamation, conversion, modification, repair, and destructive or nondestructive 

test/evaluation by DoD, other Government (non-DoD), and commercial activities. Transfers to 

Supply Condition Code (SCC) M are covered under Chapter 5, C5.6.

C3.3.1.2. These procedures exclude repair and return of materiel owned below the 

wholesale distribution system. However, DoDM 4140.01 policy and, for commercial 

maintenance, the provisions of the FAR, apply. storage activities will maintain visibility and the 

property accountability record for these assets pending issue to maintenance and upon their 

return from maintenance.

C3.3.2. Accountability.

C3.3.2.1. For organic maintenance, responsibility for maintaining the asset balance 

portion of the property accountability record for DoD-owned property being repaired resides 

with the activity having physical custody. Organic maintenance facilities will assume 

accountability of materiel upon receipt at the maintenance facility and while in its custody 

during maintenance actions.

Enclosure 1, ADC 1070

MILSTRAP Chapter 3

Page 1 of 3
DLM 4000.25-2, xxxxx 2014

Change xx

C3.3.2.2. For Contractor maintenance, the owning DoD Component will maintain 

accountability for materiel in a contractor’s possession for repair. The contractor will have 

stewardship of the materiel in accordance with the requirements in Part 52.245-1 of the 

Federal Acquisition Regulation and associated clauses, terms, and conditions. The 

stewardship includes all government furnished property, including items furnished for repair, 

and remains until the repaired assets are returned to and received by the DoD Component.

C3.3.2.3. For both organic and contractor maintenance, the activity having 

physical custody will provide visibility and report changes to the on-hand balance to the 

materiel owner (the Principal for maintenance by DMISA).

C3.3.3. Requirements

C3.3.3.1. When the maintenance activity is co-located with a DoD storage activity, 

owners will direct materiel into maintenance only from the collocated storage activity. When 

necessary, owners will relocate materiel from remote storage activities to the storage activity colocated with the maintenance activity to accomplish this requirement using a MILSTRIP materiel 

release transaction. The action will be posted to the property accountability record using either a 

DIC D7K Issue Transaction or the MILSTRIP Materiel Release Confirmation (DIC AR_)

transaction. coded to indicate a relocation between the storage activities without change in 

ownership. The due-in and Pre-Positioned Materiel Receipt (PMR) for controlling such 

relocations, which are processed under the Chapter 4 procedures, may include Management 

Code V to identify materiel intended for immediate issue (under the Chapter 3 procedures) or 

transfer (under the Chapter 5 procedures) to maintenance. Services/Agencies may apply 

processing techniques triggered by Management Code V to preclude physical storage of the 

materiel pending its release to the maintenance activity.2

C3.3.3.2. When materiel is scheduled for organic maintenance by Depot 

Maintenance Inter-Service Support Agreement (DMISA) or other inter-DoD Component 

agreement, the agreement shall specify the property accountability and materiel control 

requirements. The agreement shall also indicate whether The owner (Principal) will direct the 

issue of materiel to the maintenance activity from the co-located storage activity. under this 

section or the storage activity will transfer the materiel to the maintenance activity Based on the 

repair schedule, the maintenance activity (Agent for maintenance by DMISA) may initiate 

induction to maintenance by requisitioning the unserviceable asset from the owner (Principal

for maintenance by DMISA) under the provisions of MILSTRIP, Chapter 2, paragraph C2.22. 

and report the transfer to SCC M under Chapter 5, C5.2.

C3.3.3.3. Each DoD Component will ensure that:

C3.3.3.3.1 Owned inventory in the hands of DoD, other Government (nonDoD), and commercial activities is properly accounted for under the provisions of Chapters 3, 4, 

5, and 7 (including C7.2.3. and C7.2.4.) of this manual and, for commercial maintenance, the 

provisions of the Federal Acquisition Regulation (FAR). This includes returns from field 

activities for repair and reissue as wholesale inventory. Components will prescribe use of any 

2 Proposed DLMS Change (PDC) 449 proposes deletion of Management Code V.

Enclosure 1, ADC 1070

MILSTRAP Chapter 3

Page 2 of 3

 
DLM 4000.25-2, xxxxx 2014

Change xx

required internal codes to meet this requirement. (Responsibility of the owner (Principal for 

maintenance by DMISA).)

C3.3.3.3.2. Total item property records for materiel released to maintenance 

activities are maintained and adjusted based on the quantity of returned materiel and will support 

the DoD 7000.14-R, “Department of Defense Financial Management Regulations” financial 

accounting and reconciliation requirements. (Responsibility of the owner (Principal for 

maintenance by DMISA).)

C3.3.3.3.3. Contracts for commercial maintenance require the commercial 

activity to report shipment or condemnation of materiel to the contracting officer. 

(Responsibility of the Agent for maintenance by DMISA.)

C3.3.3.3.4. Any needed interface between its procurement and supply 

operations/functions exists to ensure that reported data changes in inventory segment data 

(stock number, quantity, supply condition code) are is transmitted to the owner. (Responsibility 

of the Agent for maintenance by DMISA.) Arrangements may be made for commercial 

activities to report directly to the contracting officer and/or the owner using “Military Standard 

Transaction Reporting and Accounting Accountability Procedures” (MILSTRAP) transactions.

C3.3.3.3.5. Reported data affecting inventory balances is recorded in the 

owner’s total item property record. (Responsibility of the owner (Principal for maintenance by 

DMISA).)

C3.3.3.4. Owners (Principals for maintenance by DMISA) shall issue will release

materiel from storage for maintenance action using MILSTRIP transactions. Issues will be 

posted to the property accountability record using either MILSTRAP transactions containing the 

appropriate DIC D7 series from appendix AP2.1 or an image of the MILSTRIP DIC AR_

materiel release confirmation transaction. Include any internal coding needed for proper 

financial accounting in the transaction.

Enclosure 1, ADC 1070

MILSTRAP Chapter 3

Page 3 of 3
DLM 4000.25-2, xxxxx 2014

Change xx

ENCLOSURE 2 TO ADC 1070

Revisions to DLM 4000.25-2, MILSTRAP, Chapter 4, Receipt and Due-In. Corresponding changes 

will be made to DLM 4000.25, DLMS, Volume 2, Chapter 13, Materiel Receipt. Change is identified 

by red bold italics or double strike-through. Changes from PDC 449 to incorporate portions of DODM 

4140.01 in-repair accountability policy are highlighted at paragraphs C14.12.2.1. and C14.12.2.2.

1. Revise MILSTRAP, Chapter 4, section C4.9.3.3.11.2.1: 

C4.9.3.3.11.2.1. Reparable Items. Report receipt to the managing ICP of 

the shipping Service that is returning the item in the applicable condition using DIC D6A. Do not 

include a discrepant receipt management code in the transaction. For materiel shipped between 

wholesale storage activities, report the receipt using DIC D6K. ICPs receiving transactions 

reporting returns not-due-in of phase I reparables, for which they are not the IMM, will follow the 

MILSTRIP MRP procedures to report/ship the materiel as prescribed by the IMM.

2. Revise MILSTRAP, Chapter 4, section C4.12, Maintaining Accountability During Maintenance 

Actions:

STAFFING NOTE: Paragraph below (from PDC 449) has moved to new paragraphs 

C14.12.2.1. and C14.12.2.3. 

C4.12.1. Applicability. When Responsibility for maintaining the asset balance portion of the

property accountability record for DoD-owned property being repaired resides with the 

activity having physical custody. The activity having physical custody will provide visibility 

and report changes to the on-hand balance to the materiel owner (the Principal for 

maintenance by DMISA). has been assigned to an activity(s) other than the owner, the

responsible activity will execute the owner's actions set forth in this section.

C4.12. MAINTAINING ACCOUNTABILITY DURING MAINTENANCE ACTIONS

C4.12.1. Applicability When responsibility for maintaining the property accountability 

record for DoD-owned property has been assigned to an activity(s) other than the owner, the 

responsible activity will execute the owner's actions set forth in this section.

C4.12.1.1. These procedures apply for returns to inventory including unused 

materiel, relocations of materiel for maintenance, and receipts from assembly, disassembly, 

reclamation, conversion, modification, repair and destructive or nondestructive test/evaluation 

consigned by DoD, other Government (non-DoD) Agency, or commercial activities.

C4.12.1.2. These procedures exclude repair and return of materiel owned below the 

wholesale distribution system. However, DoDM 4140.01 policy and, for commercial 

maintenance, the provisions of the FAR, apply. storage activities will maintain visibility and 

Enclosure 2, ADC 1070

MILSTRAP Chapter 4

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DLM 4000.25-2, xxxxx 2014

Change xx

the property accountability record for these assets pending issue to maintenance and upon their 

return from maintenance.

C4.12.2. Accountability

C4.12.2.1. For organic maintenance, Rresponsibility for maintaining the asset balance 

portion of the property accountability record for DoD-owned property being repaired resides with the 

activity having physical custody. Organic maintenance facilities will assume accountability of 

materiel upon receipt at the maintenance facility and while in its custody during maintenance actions.

C4.12.2.2. For Contractor maintenance, the owning DoD Component will maintain 

accountability for materiel in a contractor’s possession for repair. The contractor will have 

stewardship of the materiel in accordance with the requirements in Part 52.245-1 of the Federal 

Acquisition Regulation and associated clauses, terms, and conditions. The stewardship includes 

all government furnished property, including items furnished for repair, and remains until the 

repaired assets are returned to and received by the DoD Component.

C4.12.2.3. For both organic and contractor maintenance, the activity having 

physical custody will provide visibility and report changes to the on-hand balance to the materiel 

owner (the Principal for maintenance by DMISA). has been assigned to an activity(s) other than 

the owner, the responsible activity will execute the owner's actions set forth in this section.

C4.12.3. Requirements

C4.12.3.1. Owners (Principals for maintenance by Depot Maintenance Inter-Service 

Support Agreement (DMISA)) will establish a DIC DFA, DFB, or DFC due-in when materiel is 

being returned from field activities to wholesale storage activities or to commercial activities for 

maintenance. Also, provide a DIC DWA, DWB, or DWC PMR to receiving Government 

storage activities. Take these actions upon receipt of MILSTRIP MRP transactions, or 

equivalent intra-service documents, reporting return of the materiel. (Services/Agencies may 

delegate the PMR requirement to intermediate level or transshipment activities.) 

C4.12.3.2. When owners direct relocation of materiel from a remote storage activity 

to the storage activity co-located with the maintenance activity (as required under C3.3.), they 

will establish a DIC DFK due-in for the intransit materiel and provide a DIC DWK PMR to the 

receiving storage activity following the procedures in C4.2. and C4.3. 

C4.12.3.3. Storage activities will report receipt of reparable materiel based on the 

information contained in the PMR. If a PMR is not available, report the receipt to the cognizant 

ICP in accordance with C4.9.3.3.11.2.1.

C4.12.3.4. When materiel is scheduled for organic maintenance by DMISA or other 

inter-Service/Agency agreement, the agreement will specify the materiel control requirements. 

The agreement will also specify whether that the storage activity will report returns from 

maintenance to the owner (Principal) as receipts under this section. or as transfers from SCC M 

under C5.6.

C4.12.3.5. Each DoD Component will ensure that: 

Enclosure 2, ADC 1070

MILSTRAP Chapter 4

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DLM 4000.25-2, xxxxx 2014

Change xx

C4.12.3.5.1. Owned inventory which is in the hands of DoD, other Government 

(non-DoD), and commercial activities is properly accounted for under the provisions of Chapters 

3, 4, 5, and 7 (including C7.2.3. and C7.2.4.) of this manual and, for commercial maintenance, 

the provisions of the FAR. This includes returns from field activities for repair and reissue as 

wholesale inventory. DoD Components will prescribe use of any required internal codes to meet 

this requirement. (Responsibility of the owner (Principal for maintenance by DMISA).)

C4.12.3.5.2. Total item property records for materiel in the hands of 

maintenance activities are maintained and adjusted based on the quantity of materiel actually 

returned and will support the DoD 7000.14-R accounting and reconciliation requirements. 

(Responsibility of the owner (Principal for maintenance by DMISA).)

C4.12.3.5.3. Contracts for commercial maintenance require the commercial 

activity to report or acknowledge receipt and report shipment or condemnation of materiel to the 

contracting officer. (Responsibility of the Agent for maintenance by DMISA.)

C4.12.3.5.4. Any needed interface between the procurement and supply 

operations/functions exists to ensure that changes in the inventory segment data (stock number, 

quantity, supply condition code) reported data is are transmitted to the owner. (Responsibility 

of the Agent for maintenance by DMISA.) Arrangements may be made for commercial 

activities to report directly to the contracting officer and/or the owner using MILSTRAP 

transactions.

C4.12.3.5.5. Reported data affecting inventory balances is recorded in the total 

item property record. (Responsibility of the owner (Principal for maintenance by DMISA).)

C4.12.3.6. Owners will establish dues-in for expected returns from commercial and 

Government maintenance activities using the appropriate Appendix AP2.1 MILSTRAP DICs in 

the DD or DF series. Provide PMRs to storage activities to receive the materiel under C4.3. 

using the corresponding DICs in the DU or DW series. Storage activities will report receipts 

under C4.4 or C4.5 and C4.9., using the corresponding DICs in the D4_ or D6_ series.

C4.12.3.7. When materiel is issued to a customer directly from a DoD or commercial 

maintenance activity, ensure that appropriate supply transactions are processed to establish the 

property accountability and financial accounting audit trails, as well as visibility within the 

supply system used by the materiel owner. Depending on the Component system business rules, 

this may necessitate either a receipt and issue, or a condition code change and issue.

C4.12.3.8. When materiel is condemned by maintenance activities, ensure that the 

condemnation action is recorded (issue to disposal inventory adjustment-decrease) to adjust the 

DoD inventory and financial accounts. This includes automatic disposals (Management Code M).

Enclosure 2, ADC 1070

MILSTRAP Chapter 4

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DLM 4000.25-2, XXXX 2014

Change xx

ENCLOSURE 3 TO ADC 1070

Revisions to DLM 4000.25-2, MILSTRAP CHAPTER 5, ADJUSTMENTS. Corresponding 

changes will be made to DLM 4000.25, DLMS, Volume 2, Chapter 7, Inventory Adjustments. 

Changes are identified by red, bold italics. 

Revise MILSTRAP, Chapter 5 Adjustments, to remove section C5.6, Maintaining Accountability 

During maintenance. Inventory Adjustment (Supply Condition Code Change) Transaction must not 

be used to “move” assets from the storage activity to the maintenance activity. Renumber remaining

sections. (Text to be deleted is identified by strike-through): 

C5.6. MAINTAINING ACCOUNTABILITY DURING MAINTENANCE

C5.6.1. Applicability. When responsibility for maintaining the property accountability 

record for DoD-owned property has been assigned to an activity(s) other than the owner, the 

responsible activity will execute the owner's actions set forth in this section.

C5.6.1.1 These procedures apply to transfers of inventory to SCC M for 

maintenance, assembly, disassembly, reclamation, conversion, modification, repair, and 

destructive or nondestructive test/evaluation and transfer to their correct condition classification 

upon return from maintenance. 

C5.6.1.2. These procedures exclude repair and return of materiel owned below the 

wholesale distribution system. However, storage activities will maintain visibility and the 

property accountability records for these assets pending transfer to maintenance and upon their 

return from maintenance.

C5.6.2. Requirements

C5.6.2.1. When materiel is scheduled for organic maintenance by Depot 

Maintenance Interservice Support Agreement (DMISA) or other inter-DoD Component

agreement, the agreement will specify the materiel control requirements to include whether the 

storage activity will report returns from maintenance to the owner (Principal)— transfers from 

SCC M–under this section or as receipts under Chapter 4, C4.12.

C5.6.2.2. Each DoD Component will ensure that: 

C5.6.2.2.1. Owned inventory that is in the hands of DoD, other Government 

(non-DoD), and commercial activities is properly accounted for under the provisions of Chapters 

3, 4, 5, and 7 (including C7.2.3. and C7.2.4.) of this manual and, for commercial maintenance, 

the provisions of the Federal Acquisition Regulation (FAR). This includes returns from field 

activities for repair and reissue as wholesale inventory. DoD Components will prescribe use of 

any required internal codes to meet this requirement. (Responsibility of the owner (Principal for 

maintenance by DMISA).)

Enclosure 3, ADC 1070

MILSTRAP Chapter 5

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DLM 4000.25-2, XXXX 2014

Change xx

C5.6.2.2.2. Total item property records for materiel in the hands of 

maintenance activities are maintained and adjusted based on the quantity of items actually 

returned and will support the DoD 7000.14-R, “Department of Defense Financial Management 

Regulations,” financial accounting requirements. (Responsibility of the owner (Principal for 

maintenance by DMISA).)

C5.6.2.2.3. Contracts for commercial maintenance require the reporting of 

materiel loss or damage to the contracting officer. Contracts may also require the contractor to 

report the start and completion of maintenance action for each unit of materiel. (Responsibility 

of the Agent for maintenance by DMISA.)

C5.6.2.2.4. Any needed interface between the procurement and supply 

operations/functions exists to ensure that reported data is transmitted to the owner. 

(Responsibility of the agent for maintenance by DMISA.) Arrangements may be made for 

commercial activities to report directly to these activities using MILSTRAP transactions.

C5.6.2.2.5. Reported data affecting inventory balances is recorded on the total 

item property record. (Responsibility of the owner (Principal for maintenance by DMISA).)

C5.6.2.3. Storage activities will report the following actions, as indicated, to the 

owner of the materiel. In DoD Component systems that do not use dual adjustment transactions, 

use the corresponding DIC D8_ and D9_ single adjustment transactions. Follow the Appendix 

AP3.8 format for preparing DIC DAC transactions or the Appendix AP3.4 format for preparing 

DIC D8/D9_ transactions. 

C5.6.2.3.1. When materiel is inducted for maintenance (repair/modification, 

assembly, etc.), process a DIC DAC dual adjustment to transfer the materiel from the SCC on the 

record to SCC M. 

C5.6.2.3.2. When materiel is returned from maintenance 

(repair/modification, assembly, etc.), process a DIC DAC dual adjustment to transfer the materiel 

from SCC M to the SCC in which the materiel is received (for example; SCC A for completed 

materiel, SCC G for materiel awaiting repair parts, or SCC H for condemned materiel). In DoD 

Component systems that do not use the dual adjustment, process the equivalent loss and gain 

transactions to accomplish the transfer.

Enclosure 3, ADC 1070

MILSTRAP Chapter 5

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DLM 4000.25-2, XXXX 2014

Change xx

ENCLOSURE 4 TO ADC 1070

Revisions to DLM 4000.25-2, MILSTRAP, Appendix 2.6, Management Codes. 

Corresponding changes will be made to the DLMS Data Dictionary, for Data Element ID 1270 

Qualifier 84 – Management Code. Changes are identified by red, bold italics and double strikethrough. Changes from PDC 449 are highlighted, as addressed in ADC 1070 and agreed to at 

Joint JPIWG/Supply PRC Meeting 13-01.

Revise Management Code V under MILSTRAP Appendix 2.6, paragraph AP2.6.1 as shown:

AP2.6.1. RECEIPT RELATED TRANSACTIONS. The following management codes are 

assigned for use in MILSTRAP materiel receipt-related transactions, Document Identifier Codes 

(DIC) D4_ and D6_ Materiel Receipts, DD_ and DF_ Due-in Transactions, DU_ and DW_ 

PMRs, and DX_ Materiel Receipt Follow-ups), and related receiving documentation (when 

applicable), as indicated below: 

CODE APPLICABLE DIC EXPLANATION

V1 All DICs Reserved for future use with: Materiel intended for 

immediate transfer to maintenance, by ICP directed 

release or maintenance induction, in accordance with 

agreed procedures.

Management Code V is not implemented; 

implementation is on hold pending development of a 

standard DLMS solution for procedures for issue from 

receiving.1

1 Management Code V is proposed for deletion by Proposed DLMS Change (PDC) 449. 

1

If no PDC is submitted to DLMSO by December 31, 2014, for a DLMS issue from receiving

process, Management Code V will be marked as “Reserved for future DoD assignment”. Refer 

to ADC 1070. 

NOTE FOR DLMSO: ADC 1070 will be published in Formal Change 5 to MILSTRAP/DLMS. 

If change 5 is posted around December 31, 2014, or later, and if no PDC has been submitted to 

DLMSO, then Management Code V will be marked “Reserved for future DoD assignment” in 

change 5. 

Enclosure 4, ADC 1070

MILSTRAP Appendix 2.6

Page 1 of 1
ENCLOSURE 5 to ADC 1070

PDC 449 COMMENTS DISPOSITION TABLE

# Organization PDC 449 Comment Disposition

Defense Logistics 

Management 

Standards Office 

(DLMSO)

DLMO provided a draft of ADC 1070 to Supply PRC 

representatives by email (Mary Jane Johnson), June 20, 2014.

1 DLMSO For MILSTRAP Chapter 4 procedures associated with receipt 

of the MILSTRIP MRP transactions associated with 

maintenance, or equivalent intra-service documents, reporting 

return of the materiel, the PDC proposed replacing specific 

due-in transactions DICs DFA, DFB, DFC and specific PMR 

transactions DICs DWA, DWB, DWC, with generic DW_ and 

DF_. However, upon further consideration, the DOD 

MILSTRAP Administrator retained the specific DICs as these 

are the only logical transactions that would be processed in 

response to the MILSTRIP MRP transactions associated with 

maintenance. These Due-in and PMR would be associated, by 

the third position of the DIC, with the following specific 

receipts:

D6A - Materiel Receipt - Other Than Procurement 

Instrument Source (Own Service/Agency);

D6B - Materiel Receipt - Other Than Procurement 

Instrument Source (DoD Activities);

D6C - Materiel Receipt - Other Than Procurement 

Instrument Source (Non-DoD Activities)

Specific DICs retained.

2 DLMSO As addressed in this ADC, Management Code V for use with 

PMR and receipts, which had been proposed for deletion by 

PDC 449, will be retained as unimplemented but reserved for 

a to-be-developed “issue from receiving” process. Will 

require submission of a PDC by December 31, 2014, as 

documented in this ADC. If no PDC is submitted by that time, 

DLMSO will mark Management Code V as reserved for 

future DOD assignment.

Discussed and agreed to at 

the Joint Supply PRC and 

JPIWG Meeting 13-01, 

April 18, 2013

3 DLMSO As addressed in this ADC, procurement instrument source 

DICs D4G/D4H/D4L/ D4N, which had been proposed for 

deletion by PDC 449 in favor of using corresponding 

D6G/D6H/D6L/D6N, will be retained for now due to the GFP 

concerns. DLMSO action to coordinate with DPAP to 

determine if they should be retained.

Discussed and agreed to at 

the Joint Supply PRC and

JPIWG Meeting 13-01, 

April 18, 2013

Enclosure 5, ADC 1070

PDC 449 Comment Table

Page 1 of 5
# Organization PDC 449 Comment Disposition

4 DLMSO Although the original wording for this process 

documented the MILSTRIP procedure as an ownerdirected materiel release, the procedures are clarified in 

this ADC to indicate that the storage activity confirms

the issue by providing an Issue transaction or a Materiel 

Release Confirmation (MRC) transaction. This more 

clearly states the MILSTRIP procedure. See yellow 

highlight below:

Enclosure 1 (MILSTRAP Chapter 3), paragraph C3.3.2.1.:

“C3.3.2.1. When the maintenance activity is co-located with a 

DoD storage activity, owners will direct materiel into 

maintenance only from the co-located storage activity. When 

necessary, owners will relocate materiel from remote storage 

activities to the storage activity co-located with the 

maintenance activity to accomplish this requirement using a 

MILSTRIP materiel release transaction. The action will be 

posted to the property accountability record using either a DIC 

D7K Issue Transaction or the MILSTRIP Materiel Release

Confirmation (DIC AR_) transaction.”

Enclosure 1 (MILSTRAP Chapter 3), paragraph C3.3.2.4.:

“C3.3.2.4. Owners (Principals for maintenance by DMISA) 

shall issue will release materiel from storage for maintenance 

action using MILSTRIP transactions. Issues will be posted to 

the property accountability record using either MILSTRAP 

transactions containing the appropriate DIC D7 series from 

appendix AP2.1 or an image of the MILSTRIP DIC AR_

materiel release confirmation transaction. Include any 

internal coding needed for proper financial accounting in the 

transaction.”

Updated for MILSTRIP 

requirement.

5 DLMSO Procedures captured portions of DODM 4140.01, 

Volume 5, In-Repair Accountability policy which 

OSD/SCI published February 10, 2014.

Supports DODM 4140.01

policy.

6 DLA J332 and 

DLA Distribution

Concurs w/o comment Noted

Enclosure 5, ADC 1070

PDC 449 Comment Table

Page 2 of 5
# Organization PDC 449 Comment Disposition

7 Army

(3/13/2012)

3/28/12

SARSS, GCSS-Army:

Army concurs with comment: Legacy STAMIS, i.e., SARSS, 

does not use DIC: DAC. GCSS-Army does not require the 

suggested DAC/DLMS 947I as the mechanism to move 

materiel.

LMP: It appears that this will require changes to LMP. 

Specifically: Use of Management Code V [DLMSO NOTE: 

DOD has not implemented Management Code V so there is no 

change to LMP. There is no DOD MILSTRAP requirement to 

implement Management Code V at this time as noted.]

Use of DICs D4G/D4H/D4L/D4N

Assignment of Owner RICs and O/P codes

This change was not 

suggesting use of DIC DAC 

to move materiel, but rather 

prohibiting use of DAC as a 

means to trigger physical 

movement of materiel. 

SARRS/GCSS-Army 

approach is supported by 

this change. 

On 7/19/2012 Army 

confirmed that LMP does 

NOT use Mgt Code V.

LMP does NOT use these 

DICs; accordingly NO LMP 

change is needed to 

implement elimination of 

these DICs, if approved.

No mention was made of 

Ownership/Purpose codes in 

PDC 449. Army’s response 

is unclear in the context of 

this change.

At the April 18, 2013, Joint 

JPIWG/Supply PRC 

Meeting 13-01, Army agreed 

to PDC with changes as 

discussed at the meeting.

8 Navy Navy concurs in principle with the underlying concepts of 

PDC449. However, Navy recommends that final 

implementation of PDC449 is placed in abeyance until all 

Services' maintenance facilities/operations have established 

accurate receipts, issues, condition code changes, etc. 

processing/procedures. Currently, Army maintenance 

operations in LMP are not providing adequate asset visibility 

for Navy materiel. For example, Navy asset visibility is 

typically lost at the Army's Tobyhanna maintenance facility.

This procedural change can 

be implemented with 

existing standard legacy 80-

record position transactions, 

or DLMS, and should be 

implemented as soon as 

possible.

At the April 18, 2013, Joint 

JPIWG/Supply PRC 

Meeting 13-01, Navy agreed 

to PDC with changes as 

discussed at the meeting.

Enclosure 5, ADC 1070

PDC 449 Comment Table

Page 3 of 5
# Organization PDC 449 Comment Disposition

9 Marine Corps

6/11/2014

3/12/2012

Response

The Marine Corps does not use the DAC (947I/DAC) to move 

things into or out of maintenance.

Note: MCLC currently free issues items requiring repair to our 

Maintenance Depot and commercial repair facilities. The issue 

removes the stock from the official accountable records in the 

Stock Control System (SCS). A DFM (Due from 

maintenance) is posted as a place holder until the item is 

repaired and returned to active service. When the item is 

returned to SCS, a D6M receipt transaction is prepared 

picking the stock back up on the accountable records.

In principle we agree, but like the U.S. Navy, we have LCM 

visibility information gaps that must be addressed before the 

PDC is published. 

The Marine Corps concurs with the U.S. Navy’s position and 

recommends that the final implementation of PDC449 be 

placed in abeyance until all Services' maintenance 

facilities/operations have established accurate receipts, issues, 

condition code changes, etc. processing/procedures. The 

Marine Corps, like the U.S. Navy, is not provided adequate 

Life Cycle Systems Management information/visibility for 

Marine Corps Equipment repaired at Army maintenance 

facilities.

Noted.

The requirement for 

Components to use standard 

logistics transactions was 

addressed at Supply PRC 

Meeting 13-01, and is 

addressed in paragraph 

4.d.(1)(b) of ADC 1070 

Attachment.

10 USTRANSCOM Abstains on the attached PDC. There is no impact to USTC 

systems.

Noted.

11 DPAP and 

P&PE office

OUSD(AT&L)/ARA

Property & Equipment Policy:

Our biggest concern is whether this (PDC 449) is intended to 

apply to equipment. If this is not intended to apply to the 

items we have the accountability policy for, then a few words 

inserted in the document for clarity would be highly 

appreciated. Reparables, to us, include anything which could 

be repaired (like the definition in DFARS 252.211-7007), and 

that is where we would have the most concerns. As it stands, 

and assuming it is not intended to apply to equipment, we 

have no objection to how you have addressed the issue. If it 

does have some applicability to equipment, we will work with 

you to define a solution that addresses our concerns.

PDC 449 (ADC 1070) 

procedures cover materiel that 

falls under DODM 4140.01.

If referring to equipment 

covered under DODI 

5000.64, DOD 5000.64 

contains the statement in 

paragraph 2.b. 

APPLICABILITY, that DoDI 

5000.64 "Does NOT apply to

intellectual property, 

software, real property, or 

property and materiel for 

which accountability and 

inventory control 

requirements are prescribed in 

DoDI 4165.14, DoDM 

4140.01, and DoD 4000.25-2-

M" 

Enclosure 5, ADC 1070

PDC 449 Comment Table

Page 4 of 5
# Organization PDC 449 Comment Disposition

12 Air Force AIR FORCE DEPOT-RETAIL ONLY - QUESTIONS,

RESPONSES, AND ANALYSIS

1. Question: Is Management Code V used with Receipt 

and/or PMR transactions as described in the PDC?

USAF Response: Management Code “V” is not used in 

D035K.

3. Question: Are inventory adjustment transaction (DLMS 

947I/legacy MILSTRAP DIC DAC) used by your Service to 

“move” assets from a distribution depot/storage activity to a 

maintenance activity rather than use MRO, issue, and receipt?

DLMSO notes that the USAF response provided 

information on a system change programmed by D035K 

that was never implemented. That unimplemented 

change explanation is not included in this PDC response 

table.

Noted.

Enclosure 5, ADC 1070

PDC 449 Comment Table

Page 5 of 5
ENCLOSURE 6 to ADC 1070

FLOWCHARTS OF DLMS PROCESS FOR MAINTAINING SUPPLY ACCOUNTABILITY 

DURING ORGANIC MAINTENANCE (DMISA AND INTRA-SERVICE)

Revised 4/17/2013 Maintaining Accountability During Organic Depot Maintenance (DMISA and Intra-Service) 

Into Maintenance – Co-Locate Storage Activity

OWNER 

PRINCIPAL for DMISA

MAINTENANCE DEPOT

AGENT for DMISA

(1) 511R/A0_*

(2B) 870S/AE_

(4) 527R/D6K SCC = F

(2C) 527D/DWK (PMR) SCC = F 

Co-Located

Storage Activity

DLA Disposition Services 

Field Office

 (3A) (867I/D7K or M), (945A/AR0/A6_) SCC = F 

 (2A) 940R/ A5_/MRO SCC = F 

(3B) DD Form 1348-1 IRRD

Materiel SCC = F 

(3B) 856S/AS_ SCC = F

*Requisition is Fill or Kill (Advice Code 2J); no substitution but partial Fill allowed. ICP A0_ cannot be suffixed. 

Agent (DMISA). The Military Service responsible for providing depot maintenance support to the Principal. (OPNAVINST 4790.14A et al.)

Principal (DMISA). The Military Service(s) or other Federal Department or Agency(s) [owner(s)] receiving depot maintenance support from the Agent. (OPNAVINST 4790.14A et al.)

IUID Registry

Reporting as required IAW OSD 

Serialized Item Management 

Policy for Maintenance

Definition for Select Supply Condition Codes

SCC A Serviceable (Issuable w/o Qualification)

SCC F Unserviceable (Reparable)

SCC G Unserviceable (Incomplete – Awaiting Parts) 

SCC H Unserviceable (Condemned) 

SCC J Suspended (In Stock)

SCC L Suspended (Litigation)

SCC M Suspended (In Work)

Definition for Select D7_ (Issue) 3rd Position 

D7J – Issue (Disposition Services)

D7K – Issue (Relocation)

D7M – Issue (Repair or Nondestructive Test/

Evaluation)

Definition for Select D6_ (Materiel Receipt) 3rd

Position 

D6K – Receipt (Relocation)

DW_ (Pre-Positioned Materiel Receipt

3rd Position corresponds to 3rd position of D6_.

A0_ Project Code List

USAF RIC To F**) Proj Code 3BB

Navy RIC To N**), Signal Code B, Fund Code 26 

Army RIC To A** or B**),Proj Code 3BB; Fund 

Code GM, Signal Code D or M

3

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 1 of 7
Revised 4/17/2013 Maintain Accountability During Maintenance (DMISA and Intra-Service Organic) 

Into Maintenance – Non Co-Located Storage Activity

If materiel starts at a non co-located depot it will move through the co-located depot before going to the maintenance depot. MILSTRAP C3.3.2

OWNER 

PRINCIPAL for DMISA

MAINTENANCE DEPOT

AGENT for DMISA

(1) 511R/A0_*

(2B) 870S/AE_

(9) 527R/D6K SCC = F

(2D) 527D/DWK (PMR) SCC = F 

Co-Located

Storage Activity

DLA Disposition Services 

Field Office

(8B) DD Form 1348-1 IRRD

Materiel SCC = F 

(8B) 856S/AS_ SCC = F

*Note: Note: Requisition is Fill or Kill (Advice Code 2J); no substitution but partial Fill allowed. ICP A0_ cannot be suffixed. 

IUID Registry

Reporting as required IAW OSD 

Serialized Item Management 

Policy for Maintenance

Non Co-Located

Storage Activity

(2A) 940R/A5_/MRO SCC = F 

(4A) DD Form 1348-1 IRRD

Materiel SCC = F

 (2C) 527D/DWK (PMR)

(5) 527R/D6K

(4A) 856S/AS_ 

SCC = F

(3) 867I/D7K SCC = F 

Non Co-Located process numbering 

does not correlate with the 

Co-Located slides numbering 

4

(6) 940R/A5_/MRO SCC = F

(8A) 867I/D7K SCC = F 

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 2 of 7
Revised 3/21/2013 Maintaining Accountability During Organic Depot Maintenance (DMISA and Intra-Service) 

Condition Code Changes while in Maintenance

OWNER 

PRINCIPAL for DMISA

MAINTENANCE DEPOT

AGENT for DMISA

(7) 947I/DAC SCC A (Typical)

or (7) 947I/DAC SCC H (If necessary)

(5) 947I/DAC SCC M (Typical)

or (5) 947I/DAC SCC H 

Co-Located

Storage Activity

DLA Disposition Services 

Field Office

IUID Registry

Reporting as required IAW OSD 

Serialized Item Management 

Policy for Maintenance

(6) 947I/DAC SCC (Various as Required

5

Definition for Select Supply Condition Codes

SCC A Serviceable (Issuable w/o Qualification)

SCC F Unserviceable (Reparable)

SCC G Unserviceable (Incomplete – Awaiting Parts) 

SCC H Unserviceable (Condemned) 

SCC J Suspended (In Stock)

SCC L Suspended (Litigation)

SCC M Suspended (In Work)

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 3 of 7
Revised 4/17/2013 Maintaining Accountability During Organic Depot Maintenance (DMISA and Intra-Service)

(Out of Maintenance – Serviceable)

OWNER

 PRINCIPAL for DMISA

MAINTENANCE DEPOT

AGENT for DMISA

(9B) (867I/D7_), (945A/AR0)

(8A) 940R/A2_ (Navy) /

A5A (Army & AF) 

Co-Located

Storage Activity

DLA Disposition Services 

Field Office 

 (10) 527R/D6_ 

 (8B) 527D/DW_ (PMR)

(9A) DD form 1348-1 IRRD

Any CC Materiel

(9A) 856S/AS_ Shipment Status

Customer

*Maintenance provide shipment status. May clarify the requirement through a DLMS Change

(9A) 856S/AS_ Shipment Status*

(9A) DD Form 1348-1 IRRD 

Materiel

IUID Registry

Reporting as required IAW OSD 

Serialized Item Management 

Policy for Maintenance

6

Definition for D6_ (Matl Receipt) 3rd Position

D6H – Receipt (Government Furnished Materiel for 

Consumption

D6L – Receipt (Assembly/Disassembly/Reclamation/

Conversion/Modification

D6M – Receipt (Repair or Non-Destructive Test/

Evaluation))

Definition for DW__ (Pre-Positioned Materiel Receipt

3rd position corresponds to 3rd position of D6_

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 4 of 7
Revised 5/24/2013 Maintaining Accountability During Organic Depot Maintenance (DMISA and Intra-Service)

Out of Maintenance – Condemned

OWNER

 PRINCIPAL for DMISA

MAINTENANCE DEPOT

AGENT for DMISA

Co-Located 

Storage Activity

(Note: In this scenario, the materiel is 

transshipped and not taken into storage) 

DLA Disposition Services 

Field Office

(9A) DD Form 1348-1 DTID

Materiel

(9A) 856S/AS3 Shipment Status

(MILSTRIP C3.40.3)

(9B) 945A/ARJ/

or

(9B) 867I/D7J

(8) 940R /A5J 

Customer

IUID Registry

Reporting as required IAW OSD 

Serialized Item Management 

Policy for Maintenance

7

(9A) 856S/AS3 Shipment Status

MILSTRIP C ( 3.40.3)

(9A) DD Form 1348-1 DTID

Materiel

(8 – Alternate)

947I/DAC SCC H/with MGT Code M

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 5 of 7
Revised 5/24//2013 Maintaining Accountability During Organic Depot Maintenance (DMISA and Intra-Service

Combined

OWNER 

PRINCIPAL for DMISA

MAINTENANCE DEPOT

AGENT for DMISA

(1) 511R/A0_*

(2B) 870S/AE_

(4) 527R/D6K SCC = F

(6) 947I/DAC SCC (Various as Required)

(2C) 527D/DWK (PMR) SCC = F 

(9B) (867I/D7_), (945A/AR0)

(5) 947I/DAC SCC M (Typical)

or (5) 947I/DAC SCC H 

(8A) 940R/A2_ (Navy) /

A5A (Army & AF) 

Storage Activity**

DLA Disposition Services 

Field Office (DLA – DSS)

 (10) 527R/D6_

 (3A) (867I/D7K or M), (945A/AR0/A6_) SCC = F 

 (2A) 940R/A5_/MRO SCC = F 

 (8B) 527D/DW_ (PMR)

(3B) DD Form 1348-1 IRRD

Materiel SCC = F 

(3B) 856S/AS_ SCC = F

(9A) DD form 1348-1 IRRD

Any CC Materiel

(9A) DD Form 1348-1 DTID

Materiel

(9A) 856S/AS_ Shipment Status

(9A) 856S/AS3 Shipment Status

(9B) 945A/ARJ

or (9B) 867I/D7J

(8) 940R /A5J 

Customer

IUID Registry

Reporting as required IAW OSD 

Serialized Item Management 

Policy for Maintenance

(9A) 856S/AS_ Shipment Status

(9A) DD Form 1348-1 IRRD

Materiel

*Note: Note: Requisition is Fill or Kill (Advice Code 2J); no substitution but partial Fill allowed. ICP A0_ cannot be suffixed. 

**Note: If materiel starts at a non co-located depot it will move through the co-located depot before going to the maintenance depot. See separate chart 

MILSTRAP C3.3.2 8

(7) 947I/DAC SCC A (Typical)

or (7 947I/DAC SCC H (If necessary)

(8 – Alternate)

947I/DAC SCC H/with MGT Code M

Definition for Select Supply Condition Codes

SCC A Serviceable (Issuable w/o Qualification)

SCC F Unserviceable (Reparable)

SCC G Unserviceable (Incomplete – Awaiting Parts) 

SCC H Unserviceable (Condemned) 

SCC J Suspended (In Stock)

SCC L Suspended (Litigation)

SCC M Suspended (In Work)

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 6 of 7
Maintenance Depot

PICA

Reporting Activity

(3B) 856R/FTM SCC = F

SICA (1A) 180M/FTA SCC = F 

(1B) FTA Forwarded (2B) 527D/DWK (PMR)

Revised 4/17/2013 Maintaining Accountability During Organic Depot Maintenance 

 Into Maintenance – Inter-Service Organic (Unserviceable) FTA Automatic Returns

Assumption: After the materiel is received by the storage activity, the materiel 

release order and other transaction processes depicted in the initial “Into 

Maintenance” chart applies.

Component verification is needed for this interpretation of the Automatic 

Returns (FTA) process for inter-service unserviceable items. 9

Co-Located 

Storage Activity

(3A) DD Form 1348-1 IRRD

Materiel SCC = F 

(2A) 527D/DW_ (PMR)

(4) 527R/D6A, B or C

Definition for D6_ (Matl Receipt) 3rd Position

D6A – Receipt (Government Furnished 

Materiel for Consumption

D6L – Receipt (Assembly/Disassembly/

Reclamation/Conversion/Modification

D6M – Receipt (Repair or Non-Destructive 

Test/Evaluation))

Definition for DW_ Pre-Positioned Materiel 

Receipt

3rd position corresponds to 3rd position of D6_.

Enclosure 6, ADC 1070

DLMS Process Flowcharts

Page 7 of 7