DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

November 26, 2018

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 

1156A, Indicators for Foreign Military Sales (FMS) Information (Supply)

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards, for implementation.

Addressees may direct questions to Ms. Tonja Daniels-Carter, email: 

DLMSSupply@dla.mil. Others must contact their designated Supply PRC representative 

available at http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/ .

HEIDI M. DAVEREDE

Director

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD Logistics
Attachment, ADC 1156A

Page 1

Attachment to ADC 1156A

DLA Disposition Services Indicators for Foreign Military Sales 

(FMS) Information 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: DLA Information Operations, J62EAB, 269-961-5748

b. Functional POC: DLA Disposition Services, J413, 269-961-5469

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: Issue (Materiel Release)

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

 Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID  Disposition DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DoDM 4160.21, Defense Disposition: Reutilization, Transfer, and Sale of Property

b. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management 

Standards, Volume 2, Chapter 16

c. Approved DLMS Change (ADC) 1156, DLA Disposition Services Procedures for the 

Foreign Military Sales (FMS) Case Number and New Indicators for FMS Freeze Information 

under Distribution Disposition Process Alignment (DDPA) Initiative (Supply/MILSTRIP) July 

26, 2016

d. ADC 1043, DLMS Revisions for Department of Defense (DOD) Standard Line of 

Accounting (SLOA)/Accounting Classification September 18, 2013
Attachment, ADC 1156A

Page 2

e. Security Assistance Management Manual (SAMM), Table C5.T2 Implementing 

Agencies Authorized to Receive Letters of Request

f. ADC 466, Revised Procedures to Support Requisitioning and Transaction Exchange 

associated with DLA Disposition Services under Reutilization Business Integration (RBI) March 

28, 2012

g. ADC 437, Additional Data Element Requirements for the Issue Release/Receipt 

Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) Continuation Page Supporting 

Reutilization Business Integration

4. REQUESTED CHANGE(S): This addendum to ADC 1156 updates DLM 4000.25 Volume 

2, Chapter 16, and DLM 4000.25-1 Appendix 3.48, and authorizes updates to the DLMS

Implemenation Conventions (IC) for the DLMS 511R, 940R, and the 856S. 

a. Brief Overview of Change:

(1) Revises DLM 4000.25 Volume 2, Chapter 16.

(2) Adds two new data elements to the DLMS 511R Requisition Transaction to 

allow DLA Disposition Services to transmit the Special Programs Hold Override Indicator and 

the Freeze Code 

(3) Adds a data element to the DLMS 940R Materiel Release to enable 

transmission of Foreign Military Sales FMS Costs for DLA Disposition Services 

(4) Updates the DLMS 856S Shipment Status DLMS Note at 2/REF01/1500 to 

identify the FMS Security Corporation Case Designator Code 

(5) Updates Appendix 3.48 in MILSTRIP to associate FMS Costs

b. Background:

(1) ADC 1156 authorized DLMS enhancements that enable DLA Disposition 

Services to convey three discrete data elements (See 4.b. (4) (a)-(c) below) that compose the 

Foreign Military Sales (FMS) Case Number. Disposition Services will transmit these three 

elements in the DLMS 527D Due-In/Advanced Receipt, DLMS 527R Receipt, DLMS 856S

Shipment Status, DLMS 940R Materiel Release, DLMS 940S Materiel Staging Request, DLMS 

943A Warehouse Service Advice, and DLMS 945A Materiel Release Advice transactions. 

(2) During staffing of ADC 1156, Disposition Services discovered that several 

DLMS transactions elements identified as required during the initial requirements gathering 

phase were missing from ADC 1156. DLA Disposition Services business processes require 

these missing elements to support FMS customers and provide a full audit trail. As a result, 

ADC 1156A will add these additional requirements originally included in ADC 1156.

(3) To support FMS customers, DLA Disposition Services requires the ability to 

pass the FMS Case Number. The FMS Case Number (formatted as XX-X-XXX) is the 
Attachment, ADC 1156A

Page 3

concatenation of three separate and discrete data elements: SC (Security Cooperation) Customer 

Code, SC Implementing Agency Code, and SC Case Designator. EBSO designed the DLMS ICs

to use these three data elements consistently across multiple DLMS transactions. Concatenation 

of data elements within a single data field is highly discouraged within X12-based DLMS EDI 

transactions. 

(4) The Security Assistance Management Manual (SAMM) identifies the 

Implementing Agency Code that represents DLA Disposition Services as an “R”. The FMS 

Case Number for RTD Web and EBS will use the Service/Agency Code T instead of the 

Implementing Agency Code R identified in the SAMM. RTD Web and EBS will convert to the 

prescribed format at a future date, yet to be determined. As a result, pending RTD Web and full 

EBS transition to use of the SC Implementing Agency Code R, EBS will convert the internal T 

case number to an R prior to sending or after receiving DLMS transactions. The FMS Case 

Number is carried as three discrete data elements in DLMS 511R, DLMS 527D, DLMS 527R, 

DLMS 856S, DLMS 940R, DLMS 940S, DLMS 943A, and DLMS 945A transactions. Legacy

80 record position formatted document transactions also convey this data; the legacy transactions 

embed these data elements within the requisition document number and supplementary address, 

which are perpetuated to most follow-on transactions.

(a) The SC Customer Code is derived from the second and third 

characters of the document number. 

(b) The SC Implementing Agency Code for DLA is R, as designated in 

the Security Assistance Management Manual. 

Staffing Note: The SC Implementing Agency Code is normally derived from the first position 

of the document number (i.e., the Implementing Agency Code); however, DLA is an exception 

because the Implementing Agency Code denoting DLA FMS is R. As a result, DLA will utilize 

T for the Implementing Agency Code to identify FMS to preclude confusion since R is one of 

the Service Agency Codes used by the Navy.

(c) The SC Case Designator is derived from the last three characters of 

the supplemental address.

(5) The Materiel Release business model for DLA Disposition Services 

associates the Disposal Turn-In Document (DTID) as a transaction reference to the materiel 

release number for the requisition. This allows the field office users to link the materiel release 

to the original DTID turned in to the specific site. Due to the approval process for FMS, there 

are many instances when a case may be pending for a significant amount of time. In order to 

support DLA Disposition Services and its FMS customers, there is a requirement to pass the 

FMS case number systemically among RTD Web, EBS, and DSS. DSS will need flags or 

indicators from EBS to identify which specific property the field office needs to pick in order to 

fill the requisition. 

(6) The DLMS 940R data elements SC Customer Code, SC Implementing 

Agency Code, and SC Case Designator are applicable to this process. DSS will utilize the FMS

Case Number (constructed from the three discrete data elements, identified in 4.b. (4)) in 

combination with the freeze indicator on the MRO, to associate the materiel release to the frozen 
Attachment, ADC 1156A

Page 4

property. Once the DLA Disposition Services Field Office completes the pick, DSS will trigger 

the DLMS 945A Materiel Release Confirmation to EBS perpetuating the case number and freeze 

data content. DSS will also generate an 856S Shipment Status. 

(7) ADC 1156 captured the initial requirements for DLA Disposition Services 

data content required on the DLMS 940R Materiel Releases configured for Materiel Release 

Order (MRO) and Redistribution Orders (RDO) (also known as Stock Transfer Order (STO)) 

inbound to DLA’s DSS from DLA EBS to indicate frozen property for an FMS case pending 

approval and submission of the associated requisition. 

(8) ADC 1156 authorized the DLMS 527D Prepositioned Materiel Receipt 

(PMR) to the receiving field office including a new indicator signifying the materiel is frozen for 

the FMS case. The field office will perpetuate this indicator to the DLMS 527R Receipt. 

(9) ADC 1156 identified the requirement for DLA Disposition Services to utilize 

the DLMS 940S Materiel Staging Request to identify items frozen for FMS customers. To 

accomplish this, DLA Disposition Services requested that a new code for FMS freezes and the 

FMS Case Number carried as three discrete data elements (SC Customer Code, SC 

Implementing Agency Code, and SC Case Designator) be added to the DLMS 940S Materiel 

Staging Request, which expanded the existing warehouse location data field.

(10) ADC 1156 enabled DLA Disposition Services to identify the warehouse 

location for the FMS asset, which supports DLA Disposition Services Field Offices to receive 

freeze information from headquarters, relocate the property within the warehouse as needed, and 

systematically identify property to the specific case triggered from DSS to EBS using the DLMS 

943A Warehouse Service Advice. 

(11) DLA Disposition Services conveyed the requirement to allow property that 

was frozen for an FMS case to become unfrozen. ADC 1156 supported this requirement by 

allowing a freeze cancellation, which is triggered from RTD Web. RTD Web communicates the 

freeze cancellation to EBS as a direct feed. EBS clears the freeze information from the property, 

and sends a DLMS 940S Materiel Staging Request to DSS with the applicable Service 

Performed Code and Event Identification to identify the applicable action for the materiel, for 

example Z = unfreeze the materiel. This communicates to DSS that it no longer needs to reserve 

the property for that FMS case and it relocates the property back to an appropriate warehouse 

location. DSS will confirm this action and identify the new warehouse location using a DLMS 

943A Warehouse Service Advice transaction. 

(12) In some instances, there may be a business requirement to move property 

that has been frozen for FMS from its current location, to another warehouse location. To 

accomplish this, an FMS specialist will identify the frozen property that is to be transferred in 

RTD Web and select the destination field office to which the property will go. This will trigger a 

request to EBS to generate a DLMS 940R Materiel Release/Document Identifier Code (DIC) 

A2_ (RDO) and send it to DSS. This RDO conveys the data elements that compose the FMS 

Case Number, identified above in 4.b (4) (a)–(c). The RDO also includes a freeze indicator to 

indicate the property being transferred needs to be pulled from an FMS frozen location. ADC 

1156 captured this requirement. 
Attachment, ADC 1156A

Page 5

(13) ADC 1156 also supported the requirement for Disposition Services to 

transmit PMR data to the gaining DSS site using a DLMS 527D PMR transaction at the time of 

RDO creation in EBS. EBSO modified the 527D to carry the discrete data elements comprising

the FMS Case Number and the new freeze indicator. The 527D will notify the gaining site to 

place the property in an FMS frozen location immediately upon receipt. When the DSS losing 

site processes the pick on the RDO, it will send a DLMS 856S Shipment Status to the gaining 

site, which will perpetuate the freeze indicator and the data elements composing the FMS Case 

Number. Additionally, the gaining site must send the FMS Case Number and new freeze 

indicator back to EBS in a DLMS 527R Receipt (Legacy DIC D6K).This will indicate to EBS 

that the property is tied to an FMS transfer of frozen materiel, and the freeze indicator and case 

number can, therefore, be recorded accordingly. Additionally, when EBS processes this property 

on record completing the RDO action, EBS sends a status notification via direct feed to RTD 

Web that the action was completed. 

c. Requested Change in Detail:

(1) DLA Disposition Services supports multiple types of FMS Customers and 

FMS Cases. Depending on the FMS Customer and the FMS Case, Disposition Services requires 

specific property to be selected and held prior to the approval of an FMS Case. To support this

requirement, DLA Disposition Services FMS customers or authorized FMS office personnel will 

submit a DLMS 511R requisition to EBS via RTD Web. The 511R will contain the following 

additional information: 

(a) An Event Identification, identified as EVI, to delineate the action 

required for the property, followed by the applicable freeze code, identified as an F, or an 

unfreeze code identified as a Z. 

(b) The Event identifier in addition to the applicable freeze code, will be 

used to convey a freeze action. 

(c) When an FMS Case is being reviewed, the EVI with freeze indictor of 

F will be used to freeze the property.

(d) Once the FMS Case is approved, the EVI with freeze indicator of Z 

will be utilized to unfreeze the requisition.

(2) EBS will prioritize the requisition with the freeze code among any other 

requisitions that it has received for the same property. 

(3) DLA Disposition Services RTD requires the DLMS 511R Requisition to 

convey a Special Program Hold Overwrite Indicator sent from RTD Web to EBS. 

(a) The Special Program Hold Overwrite Indicator, identified as SPO on 

the DLMS 511R will identify DOD Special Programs customer (to include FMS customers) who 

are eligible to skip the required hold period for DOD Special Programs requisitions submitted 

during the DOD screening cycle, which are dictated by the customer type. 
Attachment, ADC 1156A

Page 6 

(b) Military customers, who are identified as DOD Customers, are

allowed to screen and requisition for the duration of the RTD Web screening cycle, which is day 

1 to day 42.

(c) Special Program Customers are identified as DOD Special Program in

RTD Web, are allowed to requisition property from day 1 to day 14; however, DOD Special 

Program requisitions are held in EBS and not obligated until day 14 in the event a DOD Customer 

requisitions the asset. 

(4) In the past, both DOD Customers and DOD Special Program Customers had

exclusive requisitioning authority during the DOD Customer cycle. However, policy changes in

the DoDM 4160.21 identify that DOD Customers must have priority during the reutilization

cycle over Special Programs Customers

(a) Requisitions will no longer be obligated to Special Programs (to

include FMS) during the DOD Customer Cycle.

(b) This results in DOD Special Program Customers having their

requisitions held in EBS until day 14.

(5) The Special Program Hold Overwrite Indicator sent from RTD Web to EBS

will indicate that a specific requisition is authorized to bypass the hold period and will allow

EBS to properly source the requisition. There are situations in support of customers or disaster

relief efforts when Disposition Services will require immediate support for special programs; one

example is customer support for Federal Emergency Management Agency (FEMA). 

(6) Disposition Services is required to capture FMS Costs calculated in EBS.

This supports auditability and compliance under SLOA and allows Customs and Border 

Protection (CBP) to identify the value of the goods. 

(a) For FMS Sales Cases, the FMS Costs are determined from the

acquisition value of the NSN, factoring in the depreciation value based on the condition code,

multiplied by the quantity on the Materiel Release. Additionally, FMS Sales customers are 

charged Packing, Crating, and Handling (PC&H) costs.

(b) For DLA Disposition Services FMS Grant Customers, the only costs

associated with Grant Customers are PC&H costs.

(c) To support capturing the FMS Costs for both cases, a new data code

of EL to identify present market value is added to the DLMS 940R Materiel Release sent from

EBS to DSS in support of Disposition Services FMS Customers. 

(d) When DSS performs the final pick of the property, this charge will be

perpetuated and printed on the DD Form 1348-1A, identified as FMS Costs, per Appendix 3.48.

(7) This change will update the DLMS note in DLMS 856S Shipment Status at

2/REF01/1500 to identify the FMS Security Corporation Case Designator Code. 
Attachment, ADC 1156A

Page 7

d. Revisions to DLM 4000.25 Manuals:

(1) Revise DLM 4000.25, Volume 2, Chapter 16 as shown in Enclosure 1.

(2) Revise DLMS implementation conventions as shown in Enclosure 2.

(3) Revise DLM 4000.25-1, Appendix 3.48 as shown in Enclosure 4.

5. REASON FOR CHANGE: DLA Disposition Services has a requirement to add data 

elements to the DLMS 511R Requisition and DLMS 940R Materiel Release and update the

DLMS Note associated to the DLMS 856S Shipment Status. These additional data elements will 

allow for enhanced tracking for FMS Customer Data and support DLA Disposition Services 

Special Program Customers. This new mechanism is needed to associate requisitions and issuing 

documents to specific assets in accordance with DLA Disposition Services business needs.

a. Proposed Transaction Flow: This process uses existing standard transaction flow. 

See Enclosure 3.

b. Alternatives: No acceptable alternatives available at this time. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change allows DLA Disposition Services the ability to manage 

requisitions and further support special programs and specific assets based on methodologies for 

Disposition Services RTD Web, EBS, and DSS. 

b. Disadvantages: Updating transactions requires DSS, EBS, and RTD Web coding 

changes to generate and accommodate the new data content identified in this proposed change

7. ADDITIONAL COMMENTS TO CONSIDER: Pending full DLMS Compliance across 

the DOD Enterprise, EBS will execute an interim workaround to flip Service/Agency Code T to 

SC Implementing Agency Code R. Once full DLMS Compliance is achieved, EBSO will update 

the manuals to sever the relationship between Service/Agency Code and SC Implementing 

Agency Code, such that they are independent data elements. 

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation 

date is December 2018. 

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None Available. 

10. IMPACT: 

a. New DLMS Data Elements: This ADC will add new codes to the DLMS 511R and 

the DLMS 940R transactions and update the DD Form 1348-1a
Attachment, ADC 1156A

Page 8

(1) Special Programs Hold Override Indicator, SPO. The Special Program Hold 

Overwrite Indicator will be conveyed on the DLMS 511R transaction to identify DOD Special 

Programs customers who are eligible to skip the required hold period.

(2) Present Market Value Costs, identified as data element EL. The FMS Costs, 

identified as Code EL will be conveyed on the DLMS 940R transaction. For FMS Grant 

Customers, FMS Costs will identify PC&H costs only. For FMS Sales Cases, the FMS Costs 

will include the sum of the item’s current values and the PC&H Costs. 

(3) Changes to DLMS Data Elements: None

b. Automated Information Systems (AIS): DLA Disposition Services RTD Web, 

DSS, and EBS will require system changes for successful implementation. 

c. Defense Automatic Addressing System (DAAS): DAAS must implement DLMS 

511R, DLMS 856S, and DLMS 940R mapping changes. 

d. Non-DLM 4000.25 Series Publications: 

(1) DLA Disposition Services will update applicable Standard Operation 

Procedure (SOP) and the business process analyst training manual. 

(2) Update required to DoDM 4160.21, Volume 3 Defense Materiel Disposition: 

Reutilization, Transfer, and Sale of Property.

11. Proposed DLMS Change (PDC) 1156A Staffing Response/Comment Resolution

Originator Response/Comment Disposition

1. Army Concur without Comment Noted.

2. Air Force Concur without Comment Noted.

3. Marine Corps Concur without Comment Noted.

4. DLA Distribution Concur without Comment Noted.

5. DLA Disposition Concur with Comment: 9/27/18 meeting resulted 

to removing a sentence from C16.2.4.8.3.2 as this 

is identified in C16.2.4.8.3.2.3

Noted.

6. NAVSUP Concur without Comment Noted.

7. USTRANSCOM

8. DSCA Concur without Comment Noted.

9. DAAS Concur without Comment Noted.
Enclosure 1, ADC 1156A

Page 1

Enclosure 1, Defense Logistics Manual (DLM) Revisions 

Changes are identified by bold red italics and double strike-through text. 

Revise DLM 4000.25, Defense Logistics Management Standards, Volume 2, Chapter

16, as shown. 

[Preceding text not shown]

C16.2.2.1.2. FMS Requisitions of Reutilization Property. All requisitions sent 

to DLA Disposition Services for property assigned Disposition Category Code RU are 

considered free issue, except requisitions from Foreign Military Sales (FMS) customers, which

generate transportation and packing, crating, and handling (PC&H) costs. DLA Disposition 

Services supports two types of FMS Customers, identified as FMS Sales Case Customers and 

FMS Grant Case Customers. Both customers generate packing, crating, and handling 

(PC&H) costs; however, FMS Sales Case Customers are charged additional costs determined

from the acquisition value of the NSN and factoring in the depreciation value based on the 

condition code, multiplied by the quantity on the Materiel Release. These costs will be 

identified on the DLMS 511R requisition transaction identified by a funds appropriation, (e.g., 

fund cite or line of accounting) determined by RTD Web based on the FMS customer’s profile 

and passed to DLA Disposition Services on the Requisition. The FMS charges are calculated 

in EBS, then transferred to DSS via DLMS 940R with the Present Market Value. Once DSS 

performs the good pick for the FMS requisition, DSS will send a DLMS 945A to EBS in 

addition to printing these charges on the bottom portion of the DD 1348-1A. The Present 

Market Value will identify FMS Costs and allow systems to convey this calculated value 

across multiple platforms for auditability. For FMS Sales Customers, this is the PC&H 

charges in addition to calculated sales charges. For FMS Grant Customers, the FMS Costs 

will identify only FMS PC&H charges. Passing this information will allow for proper 

financial accountability. Additionally, when the DD 1348-1A prints, the continuation sheet 

will include Foreign Military Sales Cost Information, printed as “FMS Costs”. The funds 

appropriation/funds cite will be perpetuated to the field office on the DLMS 940R Materiel 

Release Order (MRO) at the time the item is issued. Conformance with standard line of 

accounting (SLOA)/accounting classification requires any initiation of a financial business 

event to include SLOA mandated standard financial information system (SFIS) elements.1 The 

DLMS MRO transaction supports inclusion of SLOA required elements. The PC&H charges 

are calculated in RTD Web and Enterprise Business System (EBS), then transferred to DLA 

Distribution Standard System (DSS) via DLMS 940R, and are then printed on the bottom 

portion of the DD 1348-1A.

[Intervening text not shown.]

C16.2.2.5. Special Programs for Non-DoD/Non-Federal Agency Requisitions. DLA 

Disposition Services provides support to federally authorized Special Programs, including 

organizations that are neither a Federal agency nor a DoD entity. Under policies set forth 

within the Department of Defense, these organizations are authorized to requisition materiel 

 1 Refer to ADC 1043.
Enclosure 1, ADC 1156A

Page 2

from DLA Disposition Services. Non-DoD and non-Federal programs requiring DoDAACs are 

controlled under unique series DoDAACs beginning with a numeric followed by alpha 

characters in the first two positions. See DLMS Volume 6, (C2.1.2.1.). Policy changes in the 

DoDM 4160.21 identify that DoD Customers must have priority during the reutilization cycle 

over Special Programs Customers, and requisitions will no longer be obligated to Special 

Programs (to include FMS) during the DoD Customer Cycle. This results in DoD Special 

Program Customers having their requisitions held in EBS until day 14. However, there are 

situations in support of customers or disaster relief efforts when Disposition Services will 

require immediate support for special programs; one example is customer support for FEMA. 

In order to support the Special Programs customers, the DLMS 511R Requisition will provide 

a Special Programs Hold Override Indicator, allowing these customers the ability to bypass 

the required hold period for these special circumstances. 

[Intervening text not shown.]

C16.2.4.8.3.2. Foreign Military Sales Customers. DLA Disposition 

Services supports FMS customers by passing the FMS Case Number. The FMS Case Number 

for Disposition Services is the concatenation of three separate and discrete data elements 

comprising the Security Cooperation (SC) Customer Code, the SC Implementing Agency 

Code, and the SC Case Designator. EBSO has designed the DLMS transactions for consistent 

use of these three data elements across multiple domains. FMS customers with access to RTD 

Web have the option of freezing property by FMS Case number. The capability to freeze items 

is provided to facilitate the State Department approval process for FMS customer eligibility. 

During the approval process, the items are flagged as frozen both in DLA Disposition Services 

and at the field office, and are not advertised on the RTD Web to other customers. Once the 

FMS customer receives approval to acquire the item, a requisition will be sent to DLA 

Disposition Services from RTD Web, and the item will be issued. Using RTD Web, DLA 

Disposition Services Battle Creek HQ FMS field Office will create reports able to view a list of 

all items that are currently frozen and the field offices will have the ability to print a placard to 

place on the frozen items to ensure walk-in customers know the item is not available. If an FMS 

freeze is in place, the property will not be available for screening for any other customer.

C16.2.4.8.3.2.1. During the FMS approval process performed by 

DLA Dispositon Services Battle Creek HQ FMS Office, FMS Customers will require freezing 

inventory until the final approval of the FMS Case. This will be accomplished by RTD Web 

sending EBS the DLMS 511R requisition with the freeze code populated. Upon retrieval of 

the 511R from RTD Web to EBS, EBS will send DSS a DLMS 940S Materiel Staging Request 

to initiate freezing of the assets (Service Performed Code F with Event Identification F). The 

DLMS 940S must include the SC Customer Code, SC Implementing Agency Code, and SC Case 

Designator. These three pieces of information will be concatenated to construct the FMS Case 

Number (formatted as XX-X-XXX). The field office will also provide the specific warehouse 

location for this materiel. Once DSS receives the DLMS 940S directing the freeze action, DSS 

will relocate the asset to a FMS freeze area. When this action is finalized, DSS will provide a 

DLMS 943A Warehouse Service Advice with confirmation and print a re-warehouse label that 

will include the FMS Case Number and FMS asset identification, and affix this to the property.
Enclosure 2, ADC 1156A

Page 1

Enclosure 2, Update to Defense Logistics Management Standards Data Elements

# Location DLMS 511R Requisition Reason

1. DLMS

Introductory 

Note

Add ADC 1156A to DLMS Introductory Notes:

- ADC 1156A Indicators for Foreign Military Sales 

(FMS) Information (Supply)

To identify DLMS 

changes included 

in the DLMS IC.

2. 2/N901/020 Add new Qualifier EVI:

EVI Event Identification

DLMS Note:

1. Event Identification may be used to further delineate the 

type of action applicable to the storage activity

2. Use for DLA Disposition Services Requisition with 

associated freeze action pending approval. The only 

applicable values for this transaction are code F=Freeze 

and Z=Unfreeze. Refer to ADC 1156A

Qualifier EVI is a migration code approved for use in X12 

version 4030. This is an authorized DLMS enhancement.

DLA Disposition 

Services 

Requirement

3. 2/LQ01/140 Update DLMS Note 2 for industry code list DSI Disposition 

Services Indicator as indicated:

DSI Disposition Services Indicator 

DLMS Notes:

2. The following Disposition Services Indicator values are 

available for use in the requisition transaction at 2/LQ02/140:

 MRA – Materiel Receipt Acknowledgment Required.

 DMIL – DEMIL Certification Required.

 MUTL – Mutilation Certification Required.

 RCYL – Certificate of Recycling Required.

 CIF – Container Issued in Full.

 WALK – Walk-in Customer.

 PICK – Customer Pick-up Required.

 CS – DEMIL Condition of Sale Indicator

 SPO - Special Programs Hold Override Indicator

DLA Disposition 

Services 

Requirement to 

Identify Special 

Programs Hold 

Override
Enclosure 2, ADC 1156A

Page 2

# Location DLMS 511R Requisition

“ Reason

4. 2/LQ02/140 Add new DLMS Notes as indicated:

DLMS Note:

1. Refer to ADC 466 and ADC 1156A.

2. Use code SPO Service Program Override to identify DoD 

Special Program Customers (to include FMS Customers) 

authorized to bypass the hold period for DoD Special 

Programs submitted during the DoD screening cycle. Use 

with the Disposition Service Indicator (DSI) located in 

2/LQ01 /140 to identify customers bypassing the hold 

period, identified as SPO=Bypass RTD Screening

DLA Disposition 

Services 

Requirement

# Location DLMS 4030 856S Shipment Status Reason

1. DLMS

Introductory 

Notes

Add ADC 1156A to DLMS Introductory Notes:

- ADC 1156A Indicators for Foreign Military Sales (FMS) 

Information (Supply)

Identifies DLMS 

Changes

included in the 

DLMS IC

2. 2/REF01/1500 Revise DLMS Note 2:

2E Foreign Military Sales Case Number

DLMS Note: 

1. For DoD SLOA/Accounting Classification use to identify 

“Security Cooperation Case Designator”. Refer to ADC 

1043.

2. Also applicable to For DLA Disposition Services 

shipment status for field office relocation of FMS 

requisitioned materiel with associated freeze action pending 

approval, use to identify the Security Cooperation Case 

Designator. Refer to ADC 1156A

3. Authorized DLMS enhancement; see introductory DLMS 

note 2f.

DLA Disposition 

Services 

Requirement
Enclosure 2, ADC 1156A

Page 3

# Location DLMS 4030 940R Material Release Reason

1. DLMS

Introductory 

Notes

Add ADC 1156A to DLMS Introductory Notes 

- ADC 1156A Indicators for Foreign Military Sales (FMS) 

Information (Supply)

Identifies DLMS 

Changes included 

in the DLMS 

Supplement

2. 2/AMT01/0800 Add new Qualifier EL:

EL Present Market Value 

DLMS Note: Use in support of DLA Disposition Services 

on the DLMS 940R to identify the FMS Costs for FMS 

Sales Customers and FMS Grant Customers.

Updated to support 

new functionality 

for DLA 

Disposition 

Services.

3. 2/AMT02/0800 Update existing DLMS Note 1 and add the following new 

DLMS notes 2 through 5:

Monetary Amount

DLMS Note: 1. Use with materiel release order to indicate 

the unit price. Use with 2/AMT01/0800 EL Qualifier.

2.Use to identify FMS Sales Customers to include 

calculated sales in addition to PC&H Charges

3. Use to identify FMS Grant Customers to identify 

PC&H Charges

4. Use to convey FMS Costs that are printed on 1348-1a 

for DLA Disposition Services

5. The Present Market Value is structured as 9 digits for 

dollars and 2 digits for cents. The decimal point is passed 

in the transaction.

Updated to identify 

FMS Sales 

Customers 

Calculated Sales for 

DLA Disposition 

Services
Enclosure 3, ADC 1156A

Page 1

Enclosure 3, Transaction Flow

Disposition Services External 

Customer (Step 1)

DLMS 527D

*Will Receive DLMS 527D or 

856S

*Will Send DLMS 527R/DLMS 

943A

Disposition Services DSS 

(Step 2)

DLMS 527R *Will Receive DLMS 527R and 

DLMS 943A

*Will Send a File Transfer to 

RTDWeb

 Disposition Services EBS 

(Step 3)

DLMS 943A

File Transfer

*Will Receive File Transfer

Disposition Services RTDWeb

(Step 4)

Disposition Services External 

Customer

(Step 5)

*Will receive DLMS 

511R

*Will send 940R/

940S

 Disposition Services EBS

(Step 6)

511R transaction with 

Special Programs and/or Freeze Code

 

 DLMS 940R and DLMS 940S 

transaction (may contain)FMS Proceeds, 

Gross Value, FMS Freeze Code, SC Codes 

for FMS Case

*Will receive 940S/940R

*Will send 945A/856S

 Disposition Services DSS

(Step 7) DLMS 945A (may 

contain) FMS Freeze 

Code, SC Code for FMS 

Case *DSS will send DLMS 945A 

(may contain) SC Codes for 

FMS Case, Freeze Code

*DSS will send the DLMS 

856S (may contain) SC 

Codes for FMS Case, 

Freeze Code

*DSS will provide the FMS 

Proceeds on the 1348-1

END

Disposition Services Customer to 

Receive Shipment. Process 

Repeats (Go back to Step 2)

*EBS will Receive 

the 945A from DSS 

 

Step 8
Enclosure 4, ADC 1156A

Page 1

Enclosure 4

DLM 4000.25-1, APPENDIX 3.48 MATERIEL RELEASE DOCUMENT DD FORM 1348-

1A OR DD FORM 1348-2

27 This block may contain additional data including bar coding for internal use. This 

block may contain a PDF417 2D bar code that contains information for serially 

tracked items and repeats bar coded data content. Data entered in this block is as 

required by shipping activity by commodity. When data is entered in this block, it 

will be clearly identified.

See Appendix 1.35 for Code 39 linear bar code and PDF417 2D bar code format 

information. See Appendix 1.36 for the Block 27 continuation page requirements.

For shipments of GFP, include the GFP contract number (and call order number when 

provided). This includes shipments from DOD to contractors and contractor shipment 

of GFP to DOD activities. The contract number will be prefaced by “GFP” to clarify 

the usage.

DTID - On issues from DLA Disposition Services Field Office, enter Disposal TurnIn Document (DTID).2

For Issues of DLA Disposition Services-owned property :

Warehouse/Shipping Instructions:

Exception Shipping Address: If the ship to address is an exception address, 

print the exception address (up to five lines).

Special Shipping Instructions: Print any special shipping instructions. Some 

examples of shipping instructions can include:

Do not ship. Customer will arrange for transportation.

Do not ship property. Contact customer for transportation instructions.

Contact customer to obtain transportation fund cite and TAC.

Fax this 1348 and shipping document to [insert point of contact].

Fund Citation: Print line of accounting in a single text field.

Foreign Military Sales Proceeds Information: For FMS shipments, print “FMS 

PROCEEDS COSTS”.

Type of Property Being Shipped: Indicate if the property is either “Hazardous 

Property” or a “Small Arms Issue”.

Other Instructions:

Instructions for Return of Unneeded Property: Print applicable instructions if 

customer is required to return material to DLA Disposition Services, when they no 

longer require the property and/or it requires demilitarization.

 2 Procedures, formats, and codes for requisitioning material from disposal last reported as not implemented by DLA. 

Refer to AMCL 139A.