DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

November 15, 2018

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1316, 

Revise DLMS IC 180M Materiel Returns Reporting to add Purpose and Ownership 

Codes for Intra-Navy use (Supply)

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards (DLMS) for implementation effective immediately. The Enterprise 

Business Standards Office (EBSO) will post the updated chapter files upon completion of the 

next change cycle.

Addressees may direct questions to Mr. Rafael Gonzalez or Mr. Kris Fromm, e-mail: 

EBSO.SUPPLY@DLA.MIL. Others may direct questions to their Service or Agency designated 

Supply PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

 

 HEIDI M. DAVEREDE

 Director

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD Logistics
Attachment, ADC 1316

Page 1

ADC 1316

Revise DLMS IC 180M Materiel Returns Reporting

to add Purpose and Ownership Codes

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: NAVSUP Ammunition Logistics Center (NALC), Ammunition 

Supply Chain Business Analysis Supervisor, Mr. Jeremy Hilliker, at 717-605-5379, e-mail 

Jeremy.Hilliker@Navy.mil

b. Functional POC: NAVSUP Ammunition Logistics Center (NALC), Ammunition 

Requisition Processing SME, Ms. Colleen Distel-Smith, at 717-605-2110, e-mail 

Colleen.Distel-Smith@Navy.mil

2. FUNCTIONAL AREA:

a. Primary Functional Process: Supply, Ordnance Reporting

b. Secondary Functional Process: Materiel Returns Program (MRP)

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing  Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization  MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition  DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management Standards, Volume 2, Chapter 11, 

Materiel Returns, Redistribution of Assets, Directed Discrepant/Deficient Materiel Returns and 

Retrograde Returns

b. NAVSUP P-724, Conventional Ordnance Stockpile Management Policies and 

Procedures; Chapter 9, Ammunition Stock Point and Retail Management
Attachment, ADC 1316

Page 2

c. Federal Logistics Information System Technical Procedures, Volume 10, Table 61, 

Controlled Inventory Item Codes

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change adds Purpose and Ownership Codes to the 

DLMS 180M Materiel Returns Reporting Implementation Convention (IC) to support a Navy 

requirement for inclusion of this information for Security Risk Category (SRC) I and II 

requirements. Significant changes from PDC 1316 are highlighted in green.

b. Background:

(1) The Director of Ammunition Supply Chain Strategy for the NAVSUP 

Ammunition Logistics Center requires the administrative changes and updates (e.g., adding 

references to Purpose Code) in this DLMS change to provide more granular oversight and 

accountability for materiel classified as Security Risk Category I and II.

(2) This information is required by NAVSUP P-724, Conventional Ordnance 

Stockpile Management Policies and Procedures, Chapter 9, Ammunition Stock Point and Retail 

Management. Without this information, Navy returns are void of the information required to 

determine who can receive the stock and for what purposes.

c. Approved Change in Detail:

(1) Revise the DLMS 180M IC to allow Navy to provide purpose code and 

ownership codes in the materiel returns reporting for Security Category I and II ordnance assets. 

The Navy uses purpose and ownership codes in the Ammunition Materiel Return process. This 

usage applies to Customer Asset Report (FTE), Cancellation of Customer Asset Report (FTC) 

and Follow Up for ICP/IMM Reply to Customer Asset Report (FTF). Revise 180M as follows:

(a) In 2/LQ01/160, add qualifier 99 – Purpose Code 

(b) In 2/LQ01/160, add qualifier A1 – Ownership Code

(2) There are no changes to the MILSTRIP Legacy DICs FTA, FTC, FTF, 

FTE/FTG, and FTT transaction formats. This change only applies to the DLMS formatted 

transactions.

(3) Security Risk Category is part of the Controlled Inventory Item Code (CIIC) 

for each materiel, as assigned during the cataloging process for National Stock Numbers (NSN). 

For example, an NSN assigned a CIIC of 1 is defined as being SRC I. 
Attachment, ADC 1316

Page 3

The following table shows the CIICs which have a corresponding SRC I or II, refer to Reference 

3.c. for more information:

CIIC SRC

1 I

2 II

5 I

6 I

8 II

d. Revisions to DLM 4000.25 Manuals: Revise DLMS 180M IC as detailed in the 

Enclosure.

Staffing Note: The proposed addition to DLM 4000.25, Volume 2, Chapter 11 has been 

removed, since no other service wished to implement these codes for ammunition materiel 

returns. Navy should refer to NAVSUP P-724 and the DLMS Notes on the 180M IC for 

guidance.

e. Approved Transaction Flow: No change to transaction flow.

f. Alternatives: None.

5. REASON FOR CHANGE: This change supports intra-Navy requirements to verify and 

report ownership/identification, purpose code, condition code, quantity, and lot/serial number for 

all materiel in SRC I and II.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports proper verification and reporting of SRC I and II materiel. 

b. Disadvantages: None known

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Implementation of this 

change is effective upon approval of the ADC. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: No known cost savings. 

9. IMPACT:

a. New DLMS Data Elements: No new DLMS elements.

b. Changes to DLMS Data Elements: No changes to DLMS elements.

c. Automated Information Systems (AIS): No changes to AIS. The Navy already 

implemented the Purpose and Ownership Codes in the Navy Ordnance Information System 

(OIS). OIS has not yet implemented usage of the 180M, but when it does, those codes are

already programmed for usage.
Attachment, ADC 1316

Page 4

d. Defense Automatic Addressing System (DAAS): Requires DLMS mapping 

changes to the 180M. No impact to legacy format. 

e. Non-DLM 4000.25 Series Publications: Navy may need to update internal guidance 

to comply with this DLMS change.

10. PROPOSED DLMS CHANGE (PDC) 1316 STAFFING RESPONSE/COMMENT 

RESOLUTION

Originator Response/Comment Disposition

1. Army None noted.

2. Navy Concurs without comment. As noted.

2. Air Force None noted.

3. Marine Corps None noted.

4. DLA Concurs without comment As noted.

5. DAAS None noted.

6. USTRANSCOM Abstains, no systemic impact As noted.

7. GSA None noted.
Enclosure, ADC 1316

Page 1

Enclosure to ADC 1316

DLMS Implementation Convention (IC) Change Tables

A. Revise DLMS 180M Materiel Returns Reporting implementation convention (IC) as shown:

Location

Change Table for DLMS

180M Materiel Returns Reporting Reason

1. DLMS 

Introductory Notes

Add ADC 1316 to DLMS Introductory Notes:

- ADC 1316, Revise DLMS IC 180M Materiel 

Returns Reporting to Add Purpose and 

Ownership Codes

To identify DLMS 

changes included in the 

implementation 

convention.

2 2/LQ01/160 Add new Qualifiers with DLMS Note:

99 Purpose Code

DLMS Note:

Use for intra-Navy materiel returns of Security Risk 

Category I and II ordnance assets.

A1 Ownership Code

DLMS Note: Use for intra-Navy materiel returns of 

Security Risk Category I and II ordnance assets.

Supports intra-Navy 

requirements to verify 

and report 

ownership/identification, 

purpose code, condition 

code, quantity, and 

lot/serial number for all 

materiel in Security Risk 

Category (SRC) I and II.