ADC 215 

 Material Receipt Status (MRP) Credit Reversal Amount 

 

1. ORIGINATOR: 

 a. Service/Agency: USAMC Logistics Support Activity (LOGSA) 

 b. Originator: LOGSA, AMXLS-MD, Process Integration Division, Commercial number: 

256-955-8017/DSN: 645-8017 

2. FUNCTIONAL AREA: Primary: Supply/Finance 

3. REQUESTED CHANGE: 

 a. Title: Material Receipt Status (Material Returns Program (MRP)) Credit Reversal 

Amount 

 b. Summary of Change: This change documents a current Army-unique capability within 

MILSTRIP Document Identifier (DI) Code FTZ, ICP/IMM Material Receipt Status (Material 

Returns Program) transaction, and perpetuates this capability into the DLMS. In addition to the 

current MILSTRIP purpose to notify customers of the amount of pending credit, it is Army 

practice to also use this transaction to identify the amount of credit reversals, when applicable, 

after receipt and inspection. 

 c. Background: 

 (1) Current Army business practice is to use record position (rp) 80 of the DI FTZ, MRP 

Status transaction, as a multi-purpose field to express to customers the amount of expected credit 

for return of reparables and also to notify customers that there will be a credit reversal forthcoming due to receipt of material in an unacceptable condition. Under MILSTRIP, rp 80 is the 

last position of the Expected Credit field. 

 

 (2) This intra-Army process is triggered by notification of asset availability (e.g. excess) 

by a customer via DI FTA/FTE. DI FTZ to the customer conveys the amount of expected 

credit; the standard MILSBILLS transactions issue credit (material credit via DI FD2, Material 

Return Program Credit; credit for packing, crating and handling (PCH) via DI FN2, Accessorial 

and Other Miscellaneous Billings; and credit for transportation via DI FQ2, Billing for 

Transportation). Important to note, for depot level reparables managed by the Army, this occurs 

prior to receipt of material. 

 (3) When the reparable is received and inspected and subsequently found to be in an 

unacceptable condition, it is the Army’s practice to send a second DI FTZ to both the customer, 

notifying them that their credit will be reversed and to DFAS, which triggers the standard 

MILSBILLS credit reversal transactions: 

 
 (a) DI FD1, Credit Reversal of MRP Credit, used to reverse material credit 

 (b) DI FN1, Charge for Accessorial and Other Miscellaneous Billings, used to 

reverse PCH credit 

 (c) DI FQ1, Charge for Transportation Billing, used to reverse transportation credit 

 

(4) These MILSBILLS transactions process through DFAS. STAFFING NOTE: 

Request DFAS (Army) confirm processing is accurate as defined. 

 d. Procedures: This proposal revises MILSTRIP DI FTZ, ICP/IMM Material Receipt Status 

(Material Returns Program) transaction to recognize a special character and alpha characters in 

rp 80 for Army-unique processing. It also requires modification to the DLMS 870M, Material 

Returns Supply Status, to add DLMS notes and code values which distinguish reversal of 

material credit, PC&H, and transportation reimbursements. This would also necessitate the 

following changes: 

 (1) Revise text in MILSTRIP (DOD 4000.25-1-M, Chapter 9, Material Returns Program 

(MRP) and Lateral Redistribution of Retail Assets) and the DI FTZ format, Appendix 3.42. 

 (a) Text: Add to paragraph C9.14.1, The ICP/IMM will prepare DI FTZ documents 

using AP3.42 to provide reporting activities with notification of material receipt or non-receipt 

on returns and can be used (intra-Army only) to notify customers of the amount of credit granted 

and/or reversed for material received. 

 (b) Format: To convey amount of credit issued and amount of previously granted 

credit to be reversed, revise the DI FTZ format, ICP/IMM Material Receipt Status (MRP), 

AP3.42, to allow the ICP/IMM to enter the following special character and/or numerics into rp 

80: 

Expected Credit 72-80 Enter credit to be granted in dollars and 

 cents. When no credit is granted, zero fill. 

 80 For intra-Army return of reparables only: 

To designate amount of 

credit granted, enter: 

To designate amount of 

credit reversal, enter: 

Code Value Code Value 

{ 0 { 0 

A 1 J 1 

B 2 K 2 

C 3 L 3 

D 4 M 4 

E 5 N 5 

F 6 O 6 

G 7 P 7 

H 8 Q 8 
I 9 R 9 

 (2) Text changes to DLMS, (DOD 4000.25-M, Volume 2, Chapter 11, Material Returns 

and Redistribution of Assets), and to the DLMS Supplement 870M, Material Returns Supply 

Status transaction. 

 (a) Add to paragraph C11.7.1. Reporting Activity Processing. DS 870M is used by 

the ICP/IMM to respond to all customer asset reports and can be used (intra-Army only) to notify 

customers of the amount of credit granted and/or reversed for material received. 

 (b) Revise the DLMS Supplement 870M to incorporate new notes and codes in the 

SAC Segment (Service, Promotion, Allowance, or Charge Information) as shown in Enclosure 1. 

These revisions to the SAC Segment are recommended by DLMSO as being comparable to the 

MILSTRIP functionality used by the Army. SAC Segment changes require coordination with 

the DLMS Finance Committee. 

 e. Alternatives: Although the above practice is currently in use by the Army, the 

recommended alternative is to discontinue the inclusion of amount reversed in FTZ and use 

standard MILSBILLS to notify customers of debit actions due to unsatisfactory condition of 

material received. 

4. REASON FOR CHANGE: This change was proposed by the Army to officially document 

current Army business processes and to transition that process from current MILS to XML 

schemas. Internally, the Army uses record position (rp) 80 of the DI FTZ as a multi-purpose rp 

to express to customers the amount of expected credit for return of reparables, and also to notify 

customers that there will be a credit reversal forthcoming. Since this intra-Service practice is not 

currently documented in DLSS transactions, it was never brought into the new DLMS 

Supplement 870M, Material Return Supply Status transaction. 

5. ADVANTAGES AND DISADVANTAGES: 

 

 a. Advantage(s): The USAMC Logistics Support Activity is in the process of converting 

from MILS processing to World-Wide Web Consortium (W3C) compliant Extensible Markup 

Language (SML) schemas. The Army systems utilize this coding in the current intra-Army DI 

FTZ transaction to accurately transmit credit information. DoD acceptance/approval of this 

business practice could allow for expansion of this practice to other Services and therefore, no 

systems changes would be required within the Army. With approval from the Defense Logistics 

Management Standards Office (DLMSO), the X12/XML schemas developed and used by the 

Army will recognize and transmit this information as described above. 

 b. Disadvantage(s): Accommodates a non-standard business process. 

6. IMPACT: This change is for documentation purposes and to provide accommodation/ 

conversion under the DLMS. This change is not authorized for inter-Component use 

without further coordination. 
 a. Approval of this change would cause both text and format changes to the MILSTRIP and 

DLMS manuals as described above. 

 b. DAASC must update conversion mapping to accommodate this process. The unique 

MILSTRIP “credit granted” codes will be mapped as their numeric equivalent to the “expected 

credit” as it appears under the standard process. The unique MILSTRIP “credit reversal” codes 

will be mapped as their numeric equivalent using the new qualifiers per this PDC. 
Enclosure 1 – DLMS 870M Revision 

The following code and note revisions are made to accomplish the Intra-Army requirement and 

to provide clarification of other data content in this segment. 

(1) Add new cover page introductory note 

Data associated with a DLMS enhancement authorized for implementation by 

modernized systems under DLMS migration. This data (including expanded field 

sizes) should be adopted during, or subsequent, to modernization when 

applicable to the Component’s business process. Prior coordination is not 

required. Components should ensure that inclusion of this data in a DLMS 

transaction does not cause inappropriate rejection of the transaction.

 (2) Update SAC segment as shown.

SAC Service, Promotion, Allowance, or Charge 

Information

Pos: 310 

Detail - Optional

Loop: ISR Elem

User Option (Usage): Used

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, 

promotion, allowance, or charge 

DLMS Note:

1. ICPs/IMMs use to identify the expected value of credit to be provided and the quantity on which the credit is based . Under 

For Intra-Army use, this segment may be used to identify the amount of credit reversal and the quantity on which the credit 

reversal is based.

2. DLMS enhancement; see introductory DLMS note 4a. 

Element Summary: 

Ref Id Element Name Req Type Min/Max Usage

 SAC01 248 Allowance or Charge Indicator

 

Description: Code which indicates an 

allowance or charge for the service specified

 

M ID 1/1 Must use 

Code Name

 A Allowance 

DLMS Note: 

Use to indicate that credit information is provided. 

 

 SAC02 1300 Service, Promotion, Allowance, or Charge 

Code

 

Description: Code identifying the service, 

promotion, allowance, or charge

 

X ID 4/4 Must use 

Code Name

 B800 Credit 

DLMS Note: 

1. Use to indicate expected credit. 

2. For intra-Army use, this will be the credit granted. 

 

 D340 Goods and Services Charge 
DLMS Note: 

1. Use to indicate credit for material.

2. DLMS enhancement; see introductory DLMS note 4a.

 F650 Preparation 

DLMS Note: 

1. Use to indicate credit for Packing, Crating, and Handling (PC&H). Code R060 has been approv

should be used when the IC is migrated to the next ANSI version. 

2. DLMS enhancement; see introductory DLMS note 4a.

 I260 Transportation Direct Billing 

DLMS Note: 

1. Use to indicate credit for transportation. 

 2. DLMS enhancement; see introductory DLMS note 4a.

A170 Adjustments 

DLMS Note: 

Restricted to Intra-Army use to indicate reversal of previously granted credit. 

 

 SAC05 610 Amount

 

Description: Monetary amount

Federal Note: 1. Use to identify the expected 

value of credit, or credit reversal per SAC02 

code, provided for the reported material, 

expressed in dollars and cents format. Cite 0 

(zero) when no credit is provided. 

2. A field size exceeding 9 positions (7 digits 

dollars and 2 digits cents) may not be received 

or understood by the recipient’s automated 

processing system. 

3. Under DLMS the dollar value will be 

expressed as R10.2. DAAS will truncate the 

price for MILS users. Authorized DLMS 

migration enhancement; see introductory 

DLMS 4f. 

 

O N2 1/15 Must use 

 SAC09 355 Unit or Basis for Measurement Code

 

Description: Code specifying the units in which 

a value is being expressed, or manner in which 

a measurement has been taken

Federal Note: Use to identify the correct unit of 

issue associated with the quantity expressed in 

SAC10. 

DLMS Note: DLMS users see the Unit of Issue 

and Purchase Unit Conversion Table for 

available codes. 

 

X ID 2/2 Must use 

 SAC10 380 Quantity

 

Description: Numeric value of quantity

Federal Note: Use to identify the quantity of 

reported material on which the credit or credit 

reversal per SAC02 code, is based. Express 

as whole number without decimal.

 

X R 1/15 Must use