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ADC 267 

Attachment 

ADC 267 

Interim Change for DLMS 527R Receipt to Support Intra-Army Direct Support/Reparable 

Exchange Decapitalization Transactions (Supply/MILSTRAP) (Staffed as PDC 290) 

1. ORIGINATOR: 

a. Service/Agency: Army Headquarters, United States Army Material Command 

b. Originator: Army, Logistics Modernization Program (LMP), commercial phone: 

856-988-4878 

2. FUNCTIONAL AREA: Supply 

3. REFERENCE: 

a. DLMSO Memorandum, December 6, 2007, PDC 290, Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 290, Interim Change for DLMS 527R Receipt to 

Support Intra-Army Direct Support/Reparable Exchange Decapitalization Transaction 

b. DLMSO Memorandum, January 8, 2008, PDC 290A, Interim Change for 

DLMS 527R and 527D to Support Intra-Army Direct Support/Reparable Exchange 

Decapitalization Transactions 

4. REQUESTED CHANGE: 

a. Title: Interim Change for DLMS 527R Receipt to Support Intra-Army Direct Support/ 

Reparable Exchange Decapitalization Transactions 

b. Description of Change: 

 (1) This ADC approves PDC 290 (reference 2.a.). PC 290A (reference 2.b.) is 

hereby rescinded by this ADC. Upon further consideration of the PDC 290A requirement to 

revise DLMS 527D/MILSTRAP DFX, Army determined that PDC 290A should be rescinded, as 

the change was not needed for 527D/DFX. Army only needs the requirement documented by 

this change for DLMS 527R/MILSTRAP D6X as staffed by PDC 290. 

 (2) Army process for Direct Support/Reparable Exchange (DS/RX) includes the 

decapitalization of assets Operations and Maintenance Army (OMA) funds from the Tactical level, to 

Army Working Capital Funds (AWCF) for National level. Direct Support maintenance is used to 

augment Organizational Level maintenance, characterized by one-stop service to supported units, and 

represents highly mobile, weapon-system oriented maintenance backup support to unit level 

maintenance. A Reparable Exchange item is an item that is repaired at the Direct Support or General 

Support level for the local/regional supply system. 

 (3) Currently DS/RX items are decapitalized from OMA funds, and capitalized in AWCF 

(Army Working Capital Funds), using the D6X (Materiel Receipt - Other Than Procurement 

Instrument Source (Decapitalization)) transaction with an “X” in rp 73, and rp 74-75 blank. This is 
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ADC 267 

Attachment 

performed to differentiate to National level systems (LMP and CCSS) the DS/RX decapitalizations 

from those associated with normal Logistics Reassignment. This is a nonstandard use of the 

MILSTRAP Document Identifier (DI) D6X transaction, which requires entry of a date in rp 73-75, and 

is intended to be used only with the logistics reassignment process. Unlike the normal logistics 

transfer process, the intra-Army DS/RX transactions will increase on-hand inventory, generate a D8F 

(Inventory Adjustment - Increase (Capitalization)) for posting, to capitalize in the general ledger and 

clear the DFX (Memorandum Due-In). 

 (4) Army requests implementation of a temporary DLMS 527R data element LIN01 = X, at 

2/LIN01/010, to identify that the transaction is to record Decapitalization/Capitalization of assets 

between funding types, in support of the existing Army Direct Support/Reparable Exchange process. 

Army requests a DLMS/DLSS deviation from standard process, to continue this business 

practice in both the DLMS 527R and DLSS DI Code D6X transactions, until Army Exchange 

Pricing is in effect (estimated to be April 2009). 

 c. Procedures: 

(1) Revise DoD 4000.25-2-M, MILSTRAP, AP3.2, DI Code D6_ as follows: 

FIELD LEGEND

RECORD 

POSITION(S) ENTRY AND INSTRUCTIONS

Day of Year 

(Released by Carrier) 

73-75 Enter ordinal day of the calendar year that materiel 

was released by carrier.5

5 On an intra-Army basis, Army sometimes uses D6X for their Direct Support/Reparable Exchange process by 

citing X in rp 73 with rp 74-75 blank. This is a temporary deviation from standard processing in place until 

implementation of Army Exchange Pricing (estimated to be April 2009). (See ADC 267.)

 (2) Revise DLMS Supplement for 527R as follows: 

Item 

# 

Location Revision to 

527R, Material Receipt 

Reason Federal IC 

Impact 

1. DLMS 

Introductory 

Note: 

Added ADC 267 to DLMS Introductory note 6. 

- ADC 267, Interim Change for DLMS 527R Receipt 

to Support Intra-Army Direct Support/Reparable 

Exchange Decapitalization Transactions. 

To identify DLMS 

changes included in the 

DS 

No update 

needed 

2. 2/LIN01/010 Added new entry to existing DLMS Note. 

23. X – For temporary use in intra-Army 

transactions to record Decapitalization/ 

Capitalization of assets between funding types. 

Army authorized DLMS migration enhancement for 

interim use until implementation of Army Exchange 

Pricing (estimated to be April 2009). ‘X’ will be 

deleted from 527R at that time. This is associated 

with Intra-Army use of DI Code D6X when 

 rp 73 = X. See ADC 267. 

Needed on an interim 

basis to support an 

existing Army process in 

Army’s DLMS Migration 

effort. The existing 

process is a nonstandard 

use of the DLSS and 

DLMS transactions, and 

is being requested for a 

temporary period, after 

which this code will be 

eliminated from DS 527R 

No update 

needed 

 

 (3) Revise DAASC Mappings for Army D6X to 527R to reflect that for Army 

generated DI Code D6X, with rp 73 = X and rp 74-75 blank, this field maps to DLMS 527R 

2/LIN01/010 code X, rather than a 2/G6201/050 date. 
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ADC 267 

Attachment 

 d. Alternatives: None known. 

5. REASON FOR CHANGE: Documents and incorporates, for temporary use, the DLSS and 

DLMS requirements for intra-Army data elements, to support the Direct Support/Reparable 

Exchange receipt and follow on triggers at the National level. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Supports Army implementation of DLMS migration effort to be able to 

differentiate Army’s nonstandard Direct Support/Reparable Exchange decapitalizations form 

those associated solely to Logistics Reassignment. 

b. Disadvantages: Perpetuates nonstandard use of MILSTRAP DI Code D6X and 

corresponding DLMS 527R, but is only required until this process becomes obsolete with the 

implementation of Army Exchange Pricing (estimated to be April 2009). 

6. IMPACT: Modify DLMS Supplement 527R, MILSTRAP, and related DAASC conversion 

maps.