Approved DLMS Change 67

Termination of DAASC Part Number Conversion Process

1. ORIGINATOR:

a. Service/Agency: DAASC

b. Originator: William Strickler 

2. FUNCTIONAL AREA: Primary: Supply

3. REQUESTED CHANGE:

a. Title: Termination of DAASC Part Number Conversion Process

b. Description of Change: This approved change eliminates procedures for the 

attempted conversion from part number to national stock number at DAASC. Partnumbered requisitions and customer asset report will be forwarded to the routing 

identifier indicated by the customer as received. However, no part-numbered customer 

asset reports will be accepted by the DLA. These will be rejected with Status Code T9. 

 

c. Procedures: Revise DoD 4000.25-1-M, MILSTRIP, as identified below. Comparable 

changes will also be posted to the DoD 4000.25-M, DLMS.

(1) Revise Chapter 2, Preparation And Submission Of Requisitions, 

Cancellations, And Followups, as indicated. Insert new subparagraph under paragraph 

C2.28, Defense Automatic Addressing System Edit of Incoming Requisitions, and 

renumber existing subparagraph.

“C2.21.1.2.2 For validated excess personal property requisitions, DAAS will provide 

the requisitioner DI AE9 supply status transaction with Status Code BM. Requisitions 

with DI A0B or A02 and RI S9D will not be processed by DAAS to obtain an NSN. If 

an NSN is found for the part number, DAAS will change the DI to A0A or A01 and 

pass the requisitions with the NSN to DRMS. DAAS will provide the requisitioner a 

DI AE9 supply status transaction with Status Code BG. If an NSN is not found, DAAS 

will reject the requisition using a narrative message.”

“C2.28.3 DAAS will pass all A02 and A0B transactions to the RI present in the 

incoming transaction.”

(2) Revise ICP processing rules under Figure C3.1, Requisition Processing and 

Related Actions, as follows: 
“Stock Number or 

Appropriate Item 

Identification

1. If blank, reject.

2. If incorrect, research to determine1 if the stock number has changed (for 

example, FSC changed to match the NIIN). As a result of the review, take 

action as follows:

a. If the stock number cannot be identified, reject with appropriate 

supply status.

b. If the FSC is incompatible with the NIIN, check the FSC to determine if it matches a 

previously assigned FSC. If it matched, change the FSC to the current FSC, continue supply action, 

and furnish appropriate supply status. If it does not match, reject with appropriate supply status.

c. If the stock number has changed (for example, FSC change), or when a 

manufacturer’s part number is assigned to a stock number, change the number to the new 

stock number and continue supply action. If the changed NSN is managed by another supply 

source, initiate a passing order and furnish appropriate supply status.

3. If manufacturer’s part number, compare to FLIS to determine if a stock number is 

assigned. If assigned, change the manufacturer’s part number to the stock number and 

continue supply action. If the NSN is managed by another supply source initiate a passing 

order and furnish appropriate supply status.

_________________________

1This edit does not apply to Navy supply sources.”

(2) Revise procedures under Chapter 9, Materiel Returns Program (MRP) and Lateral 

Redistribution of Retail Assets, as follows.

 “9.3 EXCLUSIONS

“C.9.3.1 The DLA does not accept part-numbered customer asset reports. (All other partnumbered asset reports will be passed to the RI indicated in the incoming transaction.) Customer asset 

reports identified by part numbers exceeding rp 8-22 of the stock or part number field are excluded for the 

DAAS processing of DI FTG transactions. Other customer asset reports for items not identified by an 

NSN, e.g. locally assigned stock numbers, are excluded from these procedures on an inter-S/A basis.

 “C.9.5 REPORTING CRITERIA FOR CUSTOMER ASSET REPORTS (DI FTE/FTG)

“C9.5.2 The reporting activity will forward customer asset reports to the ICP/IMM. Direct all 

GSA customer asset reports to RI GG0. Forward all part-numbered Customer Asset Reports (DI FTGs) 

directly to DAAS for possible conversion to an NSN using information in the DLIS (FLIS) files. 

Customer Asset Reports (FTE/FTG) transmitted by electronic means will always be routed through 

DAAS. 

C9.12.5 The Defense Logistics Agency (DLA) will not accept DI FTG part-numbered asset 

reports. DAAS will reject all such reports with Status Code T9. DAAS will pass all other DI FTG partnumbered asset reports to the RI present in the incoming transaction. Components may reject (Status 

Code T9) part-numbered assets not acceptable or recognized under internal procedures. 

 

1

This edit does not apply to USN supply sources.
Nonmechanical part-numbered transactions will not be processed by DAAS but will be rejected for 

processing under intra-Service/Agency procedures.

(3) Revise Appendix 2.1, Document Identifier Codes, as follows.

CODE DOCUMENT TITLE EXPLANATION

FTG Customer Asset Report

(Part-Numbered Items)

Customer report of available assets for part-numbered items. 

(Not authorized for asset reports directed to DLA.)

(4) Revise Appendix 2.8, Demand and Suffix Codes, to delete paragraph AP2.8.6 

which describes DAAS Screening Code procedures. [Deleted text: The DAAS may 

interrogate the DLIS FLIS for a match to an NSN on Air Force DI A02/A0B requisitions 

and all other DI A02/A0B requisitions containing Project Code “JZ_.” If the DLIS FLIS 

response is negative, enter a “Z” in rp 44 of the DI A02 or A0B to indicate it has been 

screened against the DLIS FLIS files.]

(5) Revise Appendix 2.16, Status Codes, as follows.

CODE EXPLANATION

T9 Part number cannot be converted to an established NSN. Part-numbered materiel reported 

is not authorized for return. DI Code FTG not authorized for asset reports directed to 

DLA. Use current Service/Agency instructions for disposition of materiel. (Use on DI 

FTQ.)

(6) Revise Appendix 3.2, Requisition as follows.

FIELD LEGEND

TYPE REQUISITION BLOCK 

NUMBER(S) (MANUAL) 

RECORD POSITION(S) 

(MECHANICAL) ENTRY AND INSTRUCTIONS

Blank block 23 70-80 Leave blank on inter-Component 

requisitions forwarded to the DLA 

and GSA supply sour ces.

a. This field is optional for intraComponent use.

b. This field may be used for 

internal purposes on retained copies 

of requisitions.

c. When a requisition with a part 

number (A02/A0B) is converted to 

an NSN (A01/A0A), DAAS will 

blank fill this field.
(7) Revise Appendix 3.33, Customer Asset Report (Materiel Returns Program), 

as follows.

FIELD LEGEND (MECHANCIAL)

RECORD

POSITION(S)

ENTRY AND INSTRUCTIONS

Stock or Part Number 8-22 Enter NSN (DI FTE) or part number (DI FTG), 

(Part-numbered material not authorized for asset 

reports directed to DLA). For subsistence items 

only, rp 21 will be type of pack and rp 22 will be 

the last digit of the calendar year the item was 

packed.

4. REASON FOR CHANGE: 

a. Statistics Supporting for Termination of DAAS Part Number Conversion: The 

DAASC process that attempted to convert part number requisitions and reports of excess 

resided on the IBM system. DAASC lost its SNA connection to DLIS with the elimination 

of the IBM system. It was believed that the percentage of part numbers converted to 

national stock numbers did not warrant the investment necessary to establish this capability 

under the new system. Conversion of part number requisitions account for less than 1% of 

the requisitions processed and of that number, less than 2% are converted to national stock 

numbers. For example, for the month of September 2000, DAASC processed a total of 

1,808,913 requisitions. Of that number 1,350 were part-numbered requisitions and 13 of 

those were converted to national stock numbers. The numbers for Customer Asset Reports 

of part numbers are even lower. In September 2000, DAASC processed 169,669 Customer 

Asset Reports, 176 were for part numbers and none were converted. Following are the 

figures for Sep – Nov 2000.

Sep 00 Oct 00 Nov 00

Requisitions 1,808,913 1,612,948 1,557,483

P/N 1,350 1,284 1,143

Conv 13 28 25

Asset Reports 169,669 285,707 175,741

P/N 176 155 43

Conv 0 0 0

b. Exclusion of Part-numbered Customer Asset Reports for DLA-Managed Items: 

Currently DLA systems rely on DAAS to convert part-numbered customer asset reports. To 

preclude reprogramming of legacy systems to incorporate conversion processing within the 

materiel returns program, all part-numbered customer asset reports intended for DLA sources 

of supply will be rejected.

5. ADVANTAGES AND DISADVANTAGES
a. Advantages: DAASC/DLIS resources are not required to perpetuate this capability under 

the new systems architecture. 

b. Disadvantages: Discontinues a community service that provided an efficient and 

effective processing technique. Requisitions: Under revised procedures the source of 

supply is responsible for all conversion of the part numbers to national stock numbers. 

This may be accomplished under existing procedures or may require program changes 

(conditions vary among the Components). May result in delayed processing of partnumbered requisitions to accomplish the DLIS interrogation. The delay in the current 

environment may be overnight, however under modernization the delay should be 

minimal. Part-numbered requisitions for excess material from DRMS is no longer 

authorized due to the lack of conversion capability. Asset Reports: Part-numbered asset 

reports directed to DLA are no longer authorized due to the lack of conversion capability. 

Components may need to modify existing processes to attempt conversion.

6. IMPACT:

a. Publication(s): 

DoD 4000.25-1-M, MILSTRIP

DoD 4000.25-M, DLMS

DoD 4000.25-10-M, Defense Automatic Addressing System (DAAS) (delete chapter 

4, paragraph N)

b. Components undergoing logistics systems modernization must insure efficient partnumber conversion using the FLIS for both requisitions and customer asset reports.