DoD Supply Discrepancy Reporting Process Review Committee Meeting

Mr. Ben Breen, 

DoD Supply Discrepancy Report Administrator, Defense Enterprise Data Standards Office (DEDSO)

November 29, 2023

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The Nation’s Combat Logistics Support Agency

Established 1961

DEFENSE LOGISTICS AGENCY

DLA

AgendaSDR PRC Meeting – November 29, 2023
| 0900-0915 (15 min) | Welcome, Admin, & IntroductionsMr. Ben Breen, DoD Supply Discrepancy Report Administrator, DEDSOMs. Sarah Winegardner Director, DEDSO Ms. Jan Mulligan, Director of Supply ODASD (Logistics)    |
|--------------------|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| 0915-0930 (15 min) | Overview of ADC 1240 Official Appointment letters and Response Matrix Mr. Ben Breen, DEDSO                                                                                                          |
| 0930-1015 (45 min) | WebSDR SDR Status Codes Mr. Ben Breen, DEDSO                                                                                                                                                        |
| 1015-1045 (30 min) | WebSDR API Future Initiatives Mr. Sean Humenansky, DAAS                                                                                                                                             |
| 1045-1115 (30 min) | DEDSO Overview of DLA Service Portal and DEDSO Request Ms. Amy Zink, DEDSO                                                                                                                          |
| 1115-1145 (30 min) | DEDSO Overview of DoD Data Dictionary Ms. Amy Zink, DEDSO                                                                                                                                           |
| 1145-1200 (15 min) | Closing comments/Action Items Mr. Ben Breen, DEDSO                                                                                                                                                  |

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Approved DLMS Change 1240A

Mr. Ben Breen, 

DoD Supply Discrepancy Reporting Administrator, Defense Enterprise Data Standards Office (DEDSO)

November 29, 2023

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The Nation’s Combat Logistics Support Agency

Established 1961

DEFENSE LOGISTICS AGENCY

DLA

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ADC 1240A

This change requires DoD Components to appoint designated Process Review Committee (PRC)/Working Group (WG) representatives using official correspondence on Service/Agency letterhead.

DEDSO will retain official Letters of Appointment and review them annually to validate accuracy of primary and alternate appointments. When an appointment assignment changes, the Service/Agency is required to submit a new officially signed letter to the DEDSO designating the new representative(s). 

This change also requires DoD Components to respond to requests for formal review of PDCs by using the comment matrix. 

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WebSDR Metrics and Proposed Status Codes

Mr. Ben Breen, 

DoD Supply Discrepancy Report Administrator, Defense Enterprise Data Standards Office (DEDSO)

November 29, 2023

Warfighter Always

The Nation’s Combat Logistics Support Agency

Established 1961

DEFENSE LOGISTICS AGENCY

DLA

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WebSDR MetricsProposed Status Codes to Define Current Status of SDR

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WebSDR MetricsProposed Status Codes to Define Current Status of SDR

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WebSDR MetricsProposed Status Codes to Define Current Status of SDR

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DAAS WebSDRAPI Modernization

Mr. Sean Humenansky

Defense Automatic Address System November 29, 2023

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The Nation’s Combat Logistics Support Agency

Established 1961

DEFENSE LOGISTICS AGENCY

DLA

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WebSDR / DAAS API

As part of the overall DLA efforts for modernization, WebSDR is pursuing API options for external customers

Initial API project – Attachment Requests

SDR team has had preliminary discussions with the DAAS API team in October 2023 and is also getting access to the DAAS API environment

Attachment delivery can be affected by various issues upstream.  Allow end-systems to request missing attachment files from WebSDR

Rest API POST request initiated to WebSDR.  Delivery through existing DAAS GEX Attachment transmission processes

Instead of attempting to cover every scenario, allow end-systems when the attachment is needed or missing, ask for it via an API call

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WebSDR / DAAS API

Other potential API options

Transactional Processes

Instead of a complete 842 A/R transaction, only a small set of that info is needed to trigger events

842 A/R – Disposition Code 936 – Request for Original

842 A/R – Disposition Code 504 – Forwarding of SDR

Information Requests/Queries

WebSDR Control Number – send system control number and get back the WebSDR control number

SDR Status – get WebSDR status for an SDR by control number

Reporting Options

Expanding canned reports into real-time on-demand data calls with varying data constraints

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DLA Service Portal DEDSO Request

Ms. Amy Zink

Data Standards and Implementation Administrator, 

Defense Enterprise Data Standards Office (DEDSO)

November 29, 2023

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The Nation’s Combat Logistics Support Agency

Established 1961

DEFENSE LOGISTICS AGENCY

DLA

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DEDSO New Support Request Process

New DEDSO Request Process launch early CY24 in DLA Service Portal 

Defense Logistics Management Standards Request Tile in the Portal will support:

Requests for Training

Requests for Change (PDC Process)

Requests for Information

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DEDSO New Support Request Process

Why a Defense Logistics Management Standards Request Tile?

Improve project tracking

Provide better project coverage

Enable strategic prioritization

Help DEDSO get the resources it needs to provide you with timely, effective support!

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DLA Service Portal Account Access

Register for a DLA Service Portal Account

User Registration - Defense Logistics Agency (servicenowservices.mil)

Contact DEDSO if you have any issues registering (amy.zink@dla.mil)

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DLA Service Portal Access

Detailed instructions, training, and support for accessing the Defense Logistics Management Standards Tile will be provided to the PRC community prior to and with deployment

ITSM Landing Page - Defense Logistics Agency (servicenowservices.mil)

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DoD Supply Data Dictionary

Ms. Amy Zink

Data Standards and Implementation Administrator, 

Defense Enterprise Data Standards Office (DEDSO)

November 29, 2023

Warfighter Always

The Nation’s Combat Logistics Support Agency

Established 1961

DEFENSE LOGISTICS AGENCY

DLA

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Data Dictionary

DoD Supply Data Dictionary

DEDSO definition

Scope

Methodology

Way Ahead

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Data Dictionary

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DEDSO’s definition:

Uses business terms 

Utilizes a standard naming convention for the data elements

Provides information on data elements

Identifies Authoritative Data Sources

Remains system agnostic 

Example:

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We don’t need their system information. This is system agnostic

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Scope

Primary Areas – basis of data dictionary

Secondary Areas  

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Methodology

Road to a Data Dictionary 

Inventory Data Elements

FEEDBACK

Review element

Code list/ meta data

Peer dictionaries

Define Core

Define metadata

Analyze Data Elements

Validate Results

FEEDBACK

Shared elements

Element steward

Validate metadata

Authoritative source

FEEDBACK

Next Steps

Validate  with steward

Harmonize across DoD

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Way Ahead

What we need from the SDR/PQDR PRC 

Review the DoD Data Dictionary

https://www.dla.mil/Portals/104/Documents/DLMS/Committees/DD/DEDSO_Data_Dictionary.xlsx

Provide input to DEDSO

The Data Dictionary is system agnostic 

Suspense Date

January 19, 2024

Contact DEDSO if you would like a walkthrough meeting (DEDSODD@dla.mil)

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Provide what’s wrong, right, missing, extraneous. This is only version 1.0

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Closing Comments/Action Items

Action Items

Closing remarks

Upcoming PRC Meetings:

ADC 1244B  January 17th, 2024

Supply PRC- March 20th, 2024

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