1 

 ADC 409 Attachment

ATTACHMENT TO ADC 409 

Intra-DLA Revisions to DLMS 867I Issue and Associated Procedures to Support Relocation of Material 

between DLA Disposition Services Field Offices under Reutilization Business Integration (RBI) 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

 a. Technical POC: Tiffany Emmons, DLA Logistics Information Service Agency-LAR, J6B 

 b. Functional POC: Michael Haden, DLA Logistics Information Service Agency-LAR, J6B 

2. FUNCTIONAL AREA:

 a. Primary/Secondary Functional Area: Primary: Inventory/Issue 

 b. Primary/Secondary Functional Process: Primary: Disposal 

3. REFERENCES: 

a. DLA Logistics Management Standards Office memorandum, January 19, 2011, subject: 

PDC 441, Intra-DLA Revisions to the DLMS 940R, Release Order, and associated Procedures to 

Support Directed Release of Material under Reutilization Business Integration (RBI) (Supply), 

available at http://www.dla.mil/j-6/dlmso/eLibrary/Changes/proposed.asp 

b. DLA Logistics Management Standards Office memorandum, January 14, 2011, subject: 

PDC 436, Intra-DLA Change - Establish New DLMS Supplement 846C, DLA Disposition Category 

Update Transaction and Procedures for use by DLA Disposition Services Under Reutilization 

Business Integration (RBI)(Supply), available at http://www.dla.mil/j6/dlmso/eLibrary/Changes/proposed.asp

c. Draft PDC 434 (under development), Revises DLMS Supplement 527R Receipt Transaction 

and Procedures in Support of Reutilization Business Integration (RBI) (Supply) 

d. DLA Logistics Management Standards Office memorandum, February 11, 2011, subject: 

PDC 432, Intra-DLA Revisions to Procedures and DLMS 511R Requisition to Support Directed 

Release of Material (Post-Post Action) by DLA Disposition Services Field Offices under 

Reutilization Business Integration (RBI)(Supply) 

4. BACKGROUND: The DLA Disposition Services (formerly Defense Reutilization and 

Marketing Service (DRMS)) is a worldwide presence within the Department of Defense, with 

disposal specialists in 14 foreign countries, two U.S territories, and 39 states. DLA Disposition 

Services mission is the execution of disposition solutions for excess military property. The RBI 

project will replace the DRMS Automated Information System (DAISY) by integrating DLA 

Disposition Services business processes within the DLA enterprise suite of applications, including 

Distribution Standard System (DSS) and the Enterprise Business system (EBS). 

a. Intent of the transaction: 

1) The DLMS 867I Issue transaction will be used to track the material issues between DLA 

Disposition Service Field Offices (formerly Defense Reutilization Marketing Office) for disposal 

items. There are certain situations when a disposal item is required to be relocated to another DLA 

Disposition Service Field Office for disposal processing. In these cases, the DLA Disposition 

Service Field Office (which uses DSS) will send the DLA Disposition Service Inventory Control 
ADC 409 Attachment 

 2

Point (ICP)1, (which uses EBS) an 867I for each DTID or Scrap LSN quantity that is relocated to 

notify EBS that the item will be moved to another DLA Disposition Service Field Office. Once the 

ICP (EBS) receives the 867I Issue transaction, a Redistribution Order (RDO) (known in EBS SAP as 

a Stock Transport Order (STO)) is created internal to EBS. Because an 867I transaction will be sent 

for each item issued, there is a possibility to create more than 100,000 RDOs a year in EBS. In order 

to alleviate this potential issue with generating a substantial quantity of RDOs, a Disposal 

Consolidation Number (DCN)

2

 will be used to “group” items into a single RDO document. A unique 

Disposal Consolidation Number will be generated for each group of items that are issued in a single 

shipment. EBS will compile each individually received 867I transaction with the same DCN into one 

RDO document, thus reducing the volume of RDO documents created in EBS.3

 

 b. Scenario for which the 867I Issue transaction is used for relocation of material 

between DLA Disposition Service Field Offices: 

1) When a DoD activity (known as a “generator” in this process) turns in material to a 

DLA Disposition Service Field Office under a Disposal Turn-In Document (DTID), the DLA 

Disposition Service Field Office (DSS) will send the DLA Disposition Services ICP (EBS) a realtime transaction to request Disposition Category Code assignment.4

 EBS will potentially assign one 

of five disposition categories to the DTID: Reject (RJ), Research (RS), Reutilization (RU), Sales 

(SL) and Disposal (DS). The Receipt Disposition Category Code assigned by EBS will have two 

impacts: 1) the category will serve as an impact to DSS’s stow process and 2) the category will 

determine which system will be responsible for issuing the material received under the DTID. 

2) As a result of RBI, DSS is required to manage the issue of property assigned a 

Disposition Category Code of DS (Disposal). Disposal processes include, but are not limited to, 

Ultimate Disposal and Destruction, Precious Metals Recovery Program, De-manufacturing, Returnto-Manufacturer, and Abandonment and Destruction processes. DSS will manage the issue of all 

items that have been identified for this category of disposal processing. 

3) EBS will maintain the owner record for property managed by DLA Disposition 

Services. DSS will send a DLMS 867I Issue transaction when property is issued to another DLA 

Disposition Service Field office location in order to update EBS’s owner inventory record. 

 c. Procedures, transactions, data elements, processing details in use today: There isn't 

anything within DLMS processes today used by DAISY to support this functionality. There is not a 

DAISY equivalent system-to-system transaction because DAISY operates at both the field office 

warehouse and ICP levels. 

5. PROPOSED CHANGE(S):

 a. Requested change in detail: 

1) DLA Disposition Services requires the use of a unique number to support the grouping of 

property relocated during the disposal process. The unique number, the Disposal Consolidation 

 

1

 DLA Disposition Services ICP is Routing Identifier Code S9D. 

2

 Per discussion with DLA J33 and RBI on 11/9/2010, multiple NSNs can be grouped in a DCN. The DCN becomes 

a RDO. There is only one DCN per RDO. 

3

 PDC 441 (reference 3a) addresses use of RDO transactions in support of RBI. 

4

 This interface is not a DLMS transaction. This interface [OF-INT-33033] is a two-way, real-time interface 

between DSS and EBS that is set up via a direct system-to-system connection. PDC 436 (reference 3b) proposes use 

of new DLMS 846C Disposition Category Update transaction to convey the Disposition Category Code when this 

interface is down. 
ADC 409 Attachment 

 3

Number, is a 10 digit number with positions 1-3 equal to the DLA Disposition Service Field office 

RIC and positions 4-10 equal to a unique alphanumeric serial number. A separate qualifier is being 

requested so that the DCN can be uniquely identified on the 867I Issue transaction.

2) Since the document number for the transaction will become part of a consolidated RDO, 

DLA Disposition Services will also require the perpetuation of the original DTID, as a secondary 

number in the transaction, to support identifying inventory at a level lower than the document 

number or DCN. Therefore, the DTID number will be included on each individual issue transaction 

under this process. 

 b. Proposed procedures: 

1) DSS (DLA Disposition Services Field Office) will prepare and submit an 867I Issue 

transaction (Relocation)5

 and transmit the transaction to EBS (DLA Disposition Services ICP) to use 

to decrement inventory balances when property is relocated to another DLA Disposition Service 

Field office under the disposal process. Upon receipt of the Issue (867I) transaction, EBS will 

decrement their on-hand balance record for one DLA Disposition Service field office and generate an 

RDO internal to EBS or modify an existing RDO within the system. 

2) No billing is involved with RDOs as the material is being repositioned rather than sold. 

3) The sending and receiving site locations from the DLMS 867I Issue (Relocation) will be 

identified on the RDO. The Routing Identifier (RI) Code From will be used to populate the supplying 

storage activity field on the EBS RDO. 

4) EBS will check the DCN on the 867I Issue transaction against previously created RDOs within 

the system. If the DCN is already present on an existing RDO, the DTID will be added as a new line item 

on the existing RDO. If the DCN does not exist on another RDO, EBS will create a new RDO. The DCN 

field on the Issue transaction will be used to populate the new custom field on the RDO header. 

5) The quantity on the Issue transaction will be used to populate the RDO quantity field 

and will be reflected as in-transit until the 527R Receipt transaction is processed from the receiving 

DLA Disposition Services Field office.6

6) EBS will then decrement the inventory balance for the issuing storage activity location 

as the 867I Issue is a transaction that indicates the sending storage activity has already shipped the 

material.7

 This will result in the 867I (D7K) Issue (Relocation) quantity being dropped from the 

shipping DLA Disposition Services storage activity inventory balances within EBS. 

7) DSS will then exit two transactions simultaneously: an 856S Shipment Status 

Transaction, which is sent to gaining DLA Disposition Services Field office and a 945A Material 

 

5

 Issue (Relocation) is DLMS 867I with 2/PTD01/10 Product Transfer Type Code “BJ-Relocation - Use to 

identify issues for relocation between storage activities without change in ownership. Excludes issues of items 

for repair or test/evaluation. (Corresponds to MILSTRAP DI Code D7K functionality.)” 

6

 Draft PDC 434 (reference 3c under development) addresses RBI proposed changes and procedures for DLMS 

527R Receipt.

7 The 867I Issue is the transaction that indicates the item has been shipped. Once the item is in Disposition 

Category Code ‘DS-Disposal’, and that has been communicated to DSS, EBS is simply waiting for a 

transaction to let us know the item has been issued. If the item was issued to a disposal customer, DSS will 

send EBS a 511R IAW the requirements of PDC 432 (reference 3d). If the item was relocated to another DLA 

Disposition Service Field office location, DSS would send EBS an 867I.
ADC 409 Attachment 

 4

Release Confirmation Transaction, which is sent to EBS. EBS ignores the 945A Material Release 

Confirmation and decrements the inventory when the 867I Issue (Relocation (D7K)) transaction is 

received. 

8) Once the goods are received at the ship-to DLA Disposition Service Field office, a 527R 

Receipt (Relocation)8

 transaction is processed in DSS to record the assets on the ship-to DLA 

Disposition Service Field office’s accountable record. The receipt is sent through DAAS to EBS to 

update their owner record. 

9) REVISION TO DOD 4000.25-2-M, DLMS, VOLUME 2. Refer to the enclosure for 

proposed revision to the DLMS manual to document business rules for the process addressed by this 

PDC. Specifically refer to new section “C14.2.4. ISSUE TRANSACTIONS FOR 

RELOCATION BETWEEN DLA DISPOSITION SERVICE FIELD OFFICES.” 

Administrative changes to chapter 14 to reflect change from ‘DRMO’ to ‘DLA Disposition 

Services Filed Office’ are also included. Changes to the DLMS manual are identified in the 

enclosure by red, bold italics. 

c. DS 867I Change Table (Changes from PDC 439 are highlighted): 

Item # Location DS 867I Issue Reason Field 

Length

1. DLMS 

Introductory 

Notes 

Add ADC 409 to DLMS Introductory Note 7:

- ADC 409, Intra-DLA Revisions to DLMS 867I Issue 

and Associated Procedures to Support Relocation of 

Material between DLA Disposition Services Field 

Offices under Reutilization Business Integration (RBI) 

(Supply) 

Identifies DLMS 

Changes included in the 

DS. 

2. 2/REF01/ 

30 

Add qualifier with DLMS notes:

1O Consolidation Shipment Number 

DLMS Note: 

Use to identify the Disposal Consolidation Number 

(DCN). This is a unique number used to link DTIDs 

issued under a common shipment. DLA EBS will use the 

DCN to link multiple 867I Issue transactions to one 

common Redistribution Order (RDO). Multiple 

NSNs/Issue transactions can be grouped in a DCN. 

Authorized DLMS enhancement for intra-DLA use by 

DLA Disposition Services only. Refer to ADC 409. 

Supports RBI 

requirement. 

NOTE:1O (alpha O) 

Per ANSI ASC X12 

guidance, qualifier ‘1OConsolidation Shipment 

Number’ qualifies a single number that is a key 

to a group of individual 

shipment numbers 

The DCN value is 10 

positions. 

2 

 

8 Return to inventory of materiel relocated between storage activities (e.g., DLA Disposition Services Field Offices) 

without change in ownership is accomplished by DLMS 527R Receipt transaction with 2/LIN01/10 code “N- Return 

to inventory of material relocated between storage activities without change in ownership. Applicable only to 

nonprocurement source transactions.” This equates to the functionality of MILSTRAP DI Code D6K. 
ADC 409 Attachment 

 5

Item # Location DS 867I Issue Reason Field 

Length

3. 2/REF04-

01/ 30 

Add qualifier W1 with DLMS notes:

W1 Disposal Turn-In Document Number 

DLMS Note: 

1. Use REF04-01 to identify the disposal turn-in document (DTID) number when a document number 

(REF01-TN) suffix code (W8) is not required. If using 

REF04-01 in conjunction with REF01 qualifier TN to 

provide the document number suffix, then enter the 

DTID number in REF04-03. 

2. Use to identify the DTID number when provided as 

a secondary reference number. The DTID number is 

used by DLA Disposition Services as a unique number to identify property that was turned into a DLA 

Disposition Service Field Office. The value of the 

DTID may be the original turn-in document number 

or may be a unique control number (UCN) assigned 

by the Field Office during receipt processing when the 

original DTID number is not adequate to uniquely 

identify the property. Use in conjunction with the 

controlling document number for the transaction cited 

REF01-02 code TN. 

3. Only authorized for intra-DLA use on issue transactions between DLA EBS and DLA DSS. Refer to ADC 

409. 

Adds the DTID as a 

secondary reference 

number to support RBI. 

Added as a composite 

at REF04-01/02 when 

there is no document 

number suffix at that 

location, otherwise 

DTID number is 

entered as a composite 

at REF04-03/04. The 

controlling document 

number for the issue is 

at REF01/02. 

4. 2/REF04-

03/ 30 

Open REF04-03 and add qualifier W1 with DLMS note: 

W1 Disposal Turn-In Document Number 

DLMS Note: 

1. Use, when REF04-01 is used for the document number suffix code, to identify the DTID number when 

provided as a secondary reference number. The DTID 

number is used by DLA Disposition Services as a 

unique number to identify property that was turned 

into a DLA Disposition Service Field Office. The 

value of the DTID may be the original turn-in document number or may be a unique control number 

(UCN) assigned by the Field Office during receipt 

processing when the original DTID number is not 

adequate to uniquely identify the property. Use in 

conjunction with the controlling document number for 

the transaction cited REF01-02 code TN.

2. Only authorized for intra-DLA use on issue transactions between DLA EBS and DLA DSS. Refer to ADC 

409. 

Adds the DTID as a 

secondary reference 

number to support RBI. 

Added as a composite at 

REF04-03/04-04, when 

REF04-01/02 is used 

for the document 

number suffix code. 

The controlling 

document number for 

the issue at REF01/02. 

2 

5. 2/REF04-

04/ 30 

Open REF04-04 Supports RBI. Used to 

enter the DTID value. 

14 
ADC 409 Attachment 

 6

Item # Location DS 867I Issue Reason Field 

Length

6. 2/REF04-

05/ 30 

Open REF04-05 and add qualifier W8 with DLMS note: 

W8 Suffix 

DLMS Note: 

Use to identify DTID Number Suffix when applicable.

Supports RBI. 2 

7. 2/REF04-

06/ 30 

Open REF04-06 Supports RBI. Used to 

enter the DTID Suffix 

value if applicable.

1 

 d. Alternatives: The alternative to using the Disposal Consolidation number would be for 

EBS to create a new RDO document upon receipt of each separate 867I Issue transaction. This 

approach would lead to the creation of several hundred thousand additional stock transport 

documents on a yearly basis. This could be potentially a strain on the EBS system. 

6. REASON FOR CHANGE: As a result of RBI, DSS will be required to manage the issue of 

property assigned a Disposition Category Code of DS (Disposal). These changes will ensure that 

DSS and EBS maintain consistency between their inventory records. Also, the addition of the DCN 

will allow EBS to reduce the volume of RDOs that will be created as a result of RBI. 

7. ADVANTAGES AND DISADVANTAGES:

 a. Advantages: The Disposal Consolidation Number will provide EBS the ability to combine 

multiple DSS issues into one redistribution order document, greatly reducing the volume of 

purchasing documents in the system. The DTID number is required to track inventory at the level 

required by DLA Disposition Services. 

 b. Disadvantages: None identified. 

8. Defense Automatic Addressing System (DAAS) MAPPING: Update DAAS maps to allow 

new data to pass any applicable edits. 

9. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT (OPTIONAL): DLA Disposition Services Field Offices (DSS) will send DLA 

Disposition Services ICP (EBS) one 867I Issue transaction for relocation (MILSTRAP D7K 

functionality) for each DTID/Material item relocated to another DLA Disposition Service Site during 

the disposal processes. DSS will also pass one common disposal consolidation number for each 

group of DTIDs that were issued together. 

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: October 24, 2011 

11. IMPACT: 

a. Publications: Update to DLMS 867I as noted, and update DOD 4000.25-M, DLMS, 

Volume 2, Chapter 14 as shown in the enclosure. 

b. Automated Information Systems (AIS): 

1) DLA: Impacts EBS, DSS, and DAAS WebVLIPS. 

2) Service AIS: The Services systems will not be impacted as a result of the changes to 

DS 867I Issue transaction required to support RBI. DLA has stated this change to the Issue 

transaction/process does not impact systems external to DLA.
ADC 409 Attachment 

 7

c. DLMS DATA CONTENT: The following are new DLMS Data for 867I: 

1) Disposal Consolidation Number (DCN): 

(a) DCN is a new DLMS data element. DCN is a 10 digit number with positions 1-

3 equal to the DLA Disposition Service Field office RIC and positions 4-10 equal to a unique alphanumeric serial number. 

(b) This is a unique number to link DTIDs issued under a common shipment. EBS 

will use the DCN to link multiple 867I Issue transactions to one common RDO document in EBS. 

(c) DCN is proposed for addition to the 867I Issue and the 511R Requisition (refer to 

PDC 432 for procedures/use for 511R). When DSS sends a 511R or 867I transaction to EBS to notify 

that an item has been shipped, the same DCN will be assigned to multiple items so that EBS can consolidate each individual transaction into a single RDO based on items having the same DCN. 

2) Disposal Turn-In Document (DTID):

(a) This is a unique document number to identify property turned into a DLA Disposition Service Site. DTID has a 14 position field length. The DTID number is a secondary document number in the Issue transaction. 

(b) DTID is an existing DLMS data element. DLA recently submitted several 

PDCs proposing adding the DTID number to several DS in support of RBI. 

12. PDC 439 COMMENTS AND DISPOSITION: 

ORGANIZATION COMMENT DISPOSITION 

DLA Transaction Services 

(W.Strickler) 

If there were no document number suffix 

code, what would be REF0401/02? ANSI 

ASC X12 says that it cannot be blank. You 

may want to move the W1 qualifier up in 

REF0401 

Concur that mapping must be corrected to address how REF04-01/02 

will be used when there is no document number suffix code used in conjunction with REF01 qualifier TN. 

For corrections, see yellow highlight 

at the paragraph 5c DS 867I Change 

Table, rows 3 & 4.

DLA Concurs without comment. Noted. 

Army Concurs. Noted.

Navy Concurs with PDC439 as written. Noted.

Air Force Concurs without comments. Noted. 

DFAS No comment Noted.

USTRANSCOM Abstains Noted. 

WAWF/IUID 

Contractor Support 

Do not see any impact on WAWF or the 

IUID Registry

Noted.

Enclosure 
C14-1 ADC 409 Enclosure 

ENCLOSURE TO ADC 409 

C14. CHAPTER 14

ISSUE, LOAN, DEMAND, AND SMCA FREEZE/ 

UNFREEZE ACTION

C14.1. GENERAL

 C14.1.1. This chapter provides a standard procedure for processing Issue, Demand, and 

Single Manager for Conventional Ammunition (SMCA) Freeze/Unfreeze Action. This 

chapter also addresses the materiel loan process. 

 C14.1.2. This chapter addresses the procedures applicable to the following ASC X12 

transaction functions identified by their beginning segment report type code. Other DLMS 

formats, such as XML, are also available. See DLMSO website for available DLMS formats: 

http://www,dla.mil/j-6/dlmso/elibrary/Transformats/140_997.asp. The corresponding 

MILSTRAP transaction functionality is identified for information purposes in a mixed 

DLSS/DLMS environment. 

 C14.1.2.1. Issue Transaction. Issue Transaction is DS to the Federal IC 867I 

Issue, identified by beginning segment (1/BPT04/20) Report Type Code 01 - Product Transfer. 

This transaction provides MILSTRAP Document Identifier (DI) Code D7_ functionality. The 

Issue Transaction function is further broken down by the 2/PTD01/10 Product Transfer Type 

Code which provides the functionality of the third position or the MILSTRAP DI Code. The 

specific product transfer type code to the MILSTRAP DI Codes as follows: 

MILSTRAP 

DI Code 

DS 867I PTD01 

Product 

Transfer Type 

Code

Definition 

D7A SS Issue (Own Service/Agency) - Use to identify issues to own 

service or agency. Excludes issues of end items to be repaired. (Corresponds to MILSTRAP DI Code D7A.) 

D7B BD Issue (DoD Activities) - Use to identify issues to other DoD 

activities. Excludes issues of end items to be repaired. (Corresponds to MILSTRAP DI Code D7B.) 

D7C BC Issue (Non-DoD Activities) - Use to identify issues to nonDoD activities. Excludes issues of end items to be repaired.(Corresponds to MILSTRAP DI Code D7C.) 

D7D BE Issue (Grant Aid) - Use to identify issues to a Security Assistance (SA) (Grant Aid) program. (Corresponds to MILSTRAP DI Code D7D.) 

D7E BF Issue (Foreign Military Sales) - Use to identify issues to a SA 

(Foreign Military Sales (FMS)) program. (Corresponds to 

MILSTRAP DI Code D7E.) 
 ADC 409 Enclosure 

C14-2

MILSTRAP 

DI Code 

DS 867I PTD01 

Product 

Transfer Type 

Code

Definition 

D7G BG Issue (Destructive Test/Evaluation) - Use to identify issues 

for destructive test and/or evaluation when the item is not 

expected to be returned. (Corresponds to MILSTRAP DI 

Code D7G.) 

D7H BH Issue (Furnished Materiel for Consumption)- Issue of materiel furnished by the owner to be consumed or expended in 

the manufacturing or maintenance process. Includes issues 

from inventory or by direct delivery from a vendor. Excludes 

materiel furnished for incorporation in the deliverable item. 

(Corresponds to MILSTRAP DI Code D7H.) 

D7J BI Issue (Reutilization and Marketing) - Use to identify issues to 

a Defense Reutilization and Marketing Office (DRMO). 

(Corresponds to MILSTRAP DI Code D7J.) 

D7K BJ Issue (Relocation) - Use to identify issues for relocation between storage activities without change in ownership. Excludes issues of items for repair or test/evaluation. (Corresponds to MILSTRAP DI Code D7K.) 

D7L BK Issue (Assembly/Disassembly/ Reclamation/Conversion/ 

Modification - Use to identify issues of components for assembly or items for disassembly, reclamation, conversion, or 

modification furnished by the owner from inventory or by 

direct delivery from vendor. Includes materiel furnished for 

incorporation in a deliverable item. Excludes issue of materiel furnished to be consumed or expended during the manufacture or maintenance process. (Corresponds to MILSTRAP DI Code D7L.) 

D7M BL Issue (Repair or Nondestructive Test/Evaluation - Use to 

identify issues from inventory for repair or nondestructive 

test/evaluation and expected return of the same item. (Corresponds to MILSTRAP DI Code D7M.) 

D7N BM Issue (Loan)- Use to identify issues from inventory for loan 

to authorized recipients. Includes Government-owned 

equipment furnished for use in performing a contract. (Corresponds to MILSTRAP DI Code D7N.) 

D7P BN Issue (Returned Purchases) - Use to identify issues of returned purchases from inventory to suppliers for credit or 

reimbursement (Corresponds to MILSTRAP DI Code D7P.) 

D7P BO Issue (Designated Items) - Use to identify issues of designated 

items from inventory for installation on a principal 

item/weapon system. (Corresponds to MILSTRAP DI Code 

D7Q.) 

D7R BR Issue (Exchange Items) - Use to identify issues when a like 

item is returned on an exchange basis. (Corresponds to 

MILSTRAP DI Code D7R.) 
 ADC 409 Enclosure 

C14-3

MILSTRAP 

DI Code 

DS 867I PTD01 

Product 

Transfer Type 

Code

Definition 

D7Z BQ Issue (Other) - Use to identify issues from inventory when a 

specific Product Transfer Type Code is not otherwise provided. Assignor of code will maintain detailed intelligence 

pertaining to its use. (Corresponds to MILSTRAP DI Code 

D7Z.) 

 C14.1.2.2. Demand Transaction. Demand Transaction is DS to the Federal IC 

867D Demand Reporting identified by beginning segment (1/BPT04/20) Report Type Code TO 

– Demand Report. This transaction provides MILSTRAP DI Code DHA functionality. 

 C14.1.2.3. SMCA Freeze/Unfreeze Action Transaction. SMCA Freeze/Unfreeze 

Action Transaction is DS to the Federal IC 846F SMCA Freeze/Unfreeze Action, identified by 

beginning segment (1/BIA02/20) Report Type Code ZB – Conventional Ammunition 

Suspension Report. 

C14.2. ISSUE. 

 C14.2.1. General: 

 C14.2.1.1. This section provides a standard procedure for processing Issue 

information from distribution depots to owner/IMM for the purpose of: 

 C14.2.1.1.1. Updating the owner/IMM record. 

 C14.2.1.1.2. Recording the appropriate financial transaction. 

 C14.2.1.1.3. Providing a basis for billing the customer. 

 C14.2.1.2. Processing points receiving requisitions, passing actions, follow-ups and 

cancellations, irrespective of format or method of transmission, shall process such transactions in 

accordance with their respective internal procedures. 

 C14.2.1.3. Internal processing methods may vary due to automated capability and 

related procedures; however, the formats for output from processing point to requisitioner and 

between processing points will use the formats prescribed in this manual. 

 C14.2.1.4. Issue transactions are used to convey issue data to the ICP or IMM. Issue

Transactions resulting from a backorder release are identified by Issue Transaction related 

Management Code M. 

 C14.2.1.5. Materiel from an Army Medical Materiel Agreement (AMMA) site may 

be issued using local catalog identification numbers. 
 ADC 409 Enclosure 

C14-4

 C14.2.2. MAINTAINING ACCOUNTABILITY DURING MAINTENANCE ACTIONS 

[THIS SECTION OF THE ISSUE PROCESS IS BEING REVISED BY PDC 449 (UNDER 

DEVELOPMENT)]

 C14.2.3. ISSUE TO DLA DISPOSITION SERVICES FIELD OFFICE OF SUPPLY 

CONDITION CODE (SCC) Q MATERIEL. When an inspection or technical/engineering 

analysis reveals a product quality deficiency which prohibits further DoD use of the materiel, the 

ICP will direct the transfer of the materiel to the DLA Disposition Field Office in SCC Q. 

Disposal release orders and related issue transactions for this materiel must cite either 

Management Code O (alpha) to identify deficient materiel which does not require mutilation or 

Management Code S to identify deficient materiel which requires mutilation. DLA Disposition 

Services will perform mutilation in accordance with existing guidance for the NSN/type of 

materiel. The ICP should identify to DLA Disposition Services any unique instructions for 

disposal requiring specific methods or information regarding hazardous constituents contained in 

the item. 

 C14.2.4. ISSUE TRANSACTIONS FOR RELOCATION BETWEEN DLA 

DISPOSITION SERVICE FIELD OFFICES 

 C14.2.4.1. When a DoD activity (known as a “generator”) turns in material to a 

DLA Disposition Service Field Office under a Disposal Turn-In Document (DTID), the Field 

Office will send the DLA Disposition Service ICP a real-time transaction to request 

Disposition Category Code assignment.9 The DLA Disposition Service ICP will assign one of 

five disposition categories: Reject (RJ), Research (RS), Reutilization (RU), Sales (SL) and 

Disposal (DS): 

 C14.2.4.1.1. DLA Disposition Service Field Offices use the Distribution 

Standard System (DSS) to manage the issue of property assigned Disposition Category Code 

DS-Disposal. 

 C14.2.4.1.2. The DLA Disposition Service ICP (Routing Identifier Code S9D) 

uses the Enterprise Business System (EBS) to maintain the owner record for all property 

managed by DLA Disposition Services, to include the Disposal category property. 

 C14.2.4.2. The Issue (Relocation) Transaction shall be used to track material 

issues between DLA Disposition Service Field Offices for ‘disposal’ category items. There are 

certain situations when a disposal item is required to be relocated to another DLA Disposition 

Service Field Office for disposal processing. In these cases, the DLA Disposition Field Office 

shall send the DLA Disposition Service ICP an Issue Transaction for each DTID number or 

Scrap Local Stock Number quantity that is being relocated, to notify that the item will be 

moved to another DLA Disposition Service Field Office. The DLA Disposition Service ICP 

uses the Issue Transaction to update the owner record. 

 C14.2.4.3. Disposal Consolidation Number (DCN). DLA Disposition Services 

requires the use of a unique DCN to support the grouping of property relocated during the 

 

9 This interface is not a DLMS transaction. It is a two-way, real-time interface between DSS and EBS that is set 

up via a direct system-to-system connection. 
 ADC 409 Enclosure 

C14-5

disposal process. A unique DCN will be generated for each group of items that are issued 

(relocated) in a single shipment. DLA Disposition Services ICP shall compile each individually 

received Issue (Relocation) Transaction with the same DCN into one Redistribution Order (RDO) 

document, thus reducing the volume of RDO documents created. There is only one DCN per RDO.

C14.3. BACKORDER TRANSACTIONS. Backorder transactions are not considered essential 

to supply operations under DLMS (consensus reached by the DLMS Supply Process Review 

Committee (PRC). 

C14.4. DEMAND TRANSACTIONS. The Demand Transaction may be used between 

supported activities and ICPs to report the establishment or cancellation of supply system 

demands, or may be used by ICPs as a technique for recording and accumulating demands for 

NSN items resulting from processing DLMS requisitions, passing orders, or other forms of 

supply system demands. 

C14.5. LOAN TRANSACTIONS

 C14.5.1. When authority is given to loan Government-owned materiel, supporting 

documentation pertaining to the terms and conditions of the loan shall be maintained in a manual 

jacket file. As a minimum, the file should contain appropriate records to provide information on 

the purpose of the loan/authorization: location(s) of the materiel; condition of materiel at time of 

loan; loan duration; quantity; and value of materiel loaned. 

 C14.5.2. If accountability is dropped, the Issue Transaction (Loan) shall be used to loan 

materiel from depot inventory to authorized recipients. Some centralized systems do not use Issue 

Transactions for effecting issues; however, the method applied should show the issue of loan 

materiel for audit and accountability purposes. For a decentralized system, the Issue Transaction, 

if created by other than the IMM, may be used. 

C14.6. SMCA FREEZE/UNFREEZE ACTIONS

 C14.6.1. Processing of DS 846R, Location Reconciliation Request, transactions such as

mismatched record reconciliation requests or materiel release denials (DS 945A, Materiel 

Release Advice) may require the SMCA to freeze and, when resolved, to unfreeze wholesale 

assets at a specific storage activity for a given stock or part number, ownership/purpose code, 

and SCC. 

 C14.6.2. When such freeze or unfreeze actions are taken, the SMCA shall provide the 

SMCA Freeze/Unfreeze Action Transaction to the owning DoD Component ICP for update of 

the ICP wholesale financial accountable records.