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Approved DLMS Change 71

DLMS Mapping for DLA Materiel Release Order (MRO) Exception Data Transaction, 

Document Identifier (DI) Code CGU

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Agency

b. Originator: Supply PRC, Chair: Ellen Hilert, DLA DLMSO/J-673, Defense Logistics 

Management Standards Office (DLMSO), 703-767-0676 (DSN 427), ellen_hilert@hq.dla.mil

c. DLA Point of Contact: Mr. Bob Vitko, J-332 

2. FUNCTIONAL AREA:

Primary: Supply

3. REFERENCE: DLA Manual 4140.2, Vol II, Part 3, Appendix B-154

4. REQUESTED CHANGE:

a. Title: DLMS Mapping for DLA MRO Exception Data Transaction, DI Code CGU

b. Description of Change: This change accommodates the Business Systems Modernization 

(BSM) SAP requirement for conveying MRO exception data. This change modifies the IC/DS 940R, 

MRO, to transmit the data content of the DLA DI Code CGU. The DLA DI Code CGU passes from the 

Inventory Control Point (ICP) to the Distribution Standard System (DSS) storage activity. Inclusion of 

these data elements supports DAAS conversion from the DLMS transaction originated by BSM to the 

DLA unique transaction required by the receiver.

c. Procedures: 

(1) This transaction will be prepared by BSM whenever an MRO includes clear-text exception 

ship-to or pick/pack/delivery instructions that must be transmitted from the ICP to a DSS storage activity. 

(2) Add the following codes/notes to the 940R, Material Release Order:

 
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# Location Revision Reason Federal IC

1 Introductory 

DLMS Notes 

(Cover Page)

Add note 4e:

4e. Data required to accommodate Componentunique transaction requirements (example: Cseries transactions). Data does not apply to DLSS 

transactions.

Provides note of 

explanation for 

applicable IC/DS

changes.

No change

2 1/W05/0200 Add two codes to W0507:

Add code EB: Establish Additional Address. 

Add Federal Note: Use with W0506 code NA to 

indicate the MRO contains an exception address. 

Add DLMS Note: Use for Materiel Release Order 

(MRO) Exception Data Transaction (DLA DI 

Code CGU) (ICP to DSS Storage Activity). See 

introductory DLSM note 4e.

Add code PI: Provide Additional Information. 

Add Federal Note: Use with W0506 code NA to 

indicate the MRO contains exception pick/pack 

instructions. 

Add DLMS Note: Use for Materiel Release Order 

(MRO) Exception Data Transaction (DLA DI 

Code CGU) (ICP to DSS Storage Activity). See 

introductory DLMS note 4e.

Allows further 

breakdown of W05 

information to indicate 

type of transaction.

Federal IC revision 

required.

3 2/NTE/0450 Open Segment:

Add DLMS Note: Use to indicate pick/pack 

delivery instructions for MRO Exception Data 

Transaction (DLA DI Code CGU). See 

introductory DLMS note 4e. 

NTE01 add code ORI: Order Instructions.

NTE02: Add DLMS Note: Exception information 

is required to be sent with accompanying exception 

MRO. Segment may be repeated up to 12 times 

with same NTE01 qualifier. Up to 360 bytes of 

text may be sent. A maximum of 30 bytes may be 

sent for each occurrence of NTE01. See 

introductory DLMS note 4e.

Provides the ability to 

send exception data in 

the transaction set.

Federal IC revision

required.
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4 2/N1/1100 Add two codes to N101 and add new DLMS note to 

existing code DA:

Add DLMS note to code DA: Use for MRO 

Exception Data Transaction (DLA DI Code CGU)

to indicate the ship-to clear-text exception address 

is a TAC 2 (ship-to) freight address.

Add code IAD: Foreign Office. 

Add Federal Note: Use for MRO clear-text

exception data FMS in-country address. 

Add DLMS Note: Use for MRO Exception Data 

Transaction (DLA DI Code CGU) MAPAD TAC 

M address. See introductory DLMS note 4e.

Add code IF: International Freight Forwarder. 

Add Federal Note: Use for MRO clear-text

exception data FMS Notice of Availability (NOA) 

address. 

Add DLMS Note: Use for MRO Exception Data 

Transaction (DLA DI Code CGU) MAPAC TAC 3

address. See introductory DLMS note 4e.

Modify DLMS note at N102 as follows:

Use for MRO Exception Data Transaction (DLA 

DI Code CGU) with N101 code DA, IAD, and IF to 

identify the exception address line 1. See 

introductory DLMS notes 4a and 4e.

Allows for a further 

breakdown of the address 

type.

Federal IC revision 

recommended.

5 2/N2/1101 Modify segment note:

DLMS Note: 1. Use with 2/N101/1100 code DA, 

IAD, and IF to identify additional in-the-clear 

exception name information or with code ST to 

provide the additional ship-to information for 

excess plant property. 

2. DLMS enhancement; see introductory DLMS

notes 4a and 4e.

Add element note to N201:

Add DLMS note: Use for MRO Exception Data 

Transaction (DLA DI Code CGU) address line 2. 

Includes Mark For/Attention when applicable. See 

introductory DLMS note 4e.

Add element note to N202:

Add DLMS note: Use for MRO Exception Data 

Transaction (DLA DI Code CGU) address line 3. 

See introductory DLMS note 4e.

Provides explanation 

regarding usage of 

segment.

No change.
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6 2/N3/1102 Modify segment note:

DLMS Note: 1. Use with 2/N101/1100 code DA, 

IAD, and IF to identify additional in-the-clear 

exception name information or with code ST to 

provide the additional ship-to information for 

excess plant property. 

DLMS enhancement; see introductory DLMS

notes 4a and 4e.

Add element note to N301:

Use for MRO Exception Data Transaction (DLA 

DI Code CGU) address line 4.

Provides explanation 

regarding usage of 

segment.

No change.

7 2/N4/1103 Modify segment note:

DLMS Note: 1. Use with 2/N101/1100 code DA to 

identify additional in-the-clear exception name 

information or with code ST to provide the 

additional ship-to information for excess plant 

property. DLMS enhancement; see introductory 

DLMS note 4a.

2. Use with 2/N101/1100 code DA to identify the 

nine-position postal code associated with MRO 

Exception Data Transaction (DLA DI Code CGU) 

. See introductory DLMS notes 4e.

Add note to N403:

DLMS Note: Use for MRO Exception Data 

Transaction (DLA DI Code CGU) for initial 

postal code associated with the ship-to address

(N101 Code DA).

N405 Add code IP: Postal

DLMS Note: Use for MRO Exception Data 

Transaction (DLA DI Code CGU) to identify the 

secondary nine-position postal code associated 

with the ship-to address (N101 Code DA). Use 

only when this postal code differs from initial 

postal code identified in N403.

Provides explanation 

regarding usage of 

segment.

No change.

d. Alternatives: BSM could perpetuate use of the DI Code CGU transaction as currently 

formatted.

5. REASON FOR CHANGE: This change supports component-level DLMS implementation. These 

data elements and codes were identified during a review of DLA-unique transactions required for implementation 

of the BSM. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports component-level DLMS implementation.
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b. Disadvantages: None identified.

7. IMPACT:

a. Data Content/Procedures: May require minimal update to DAAS and DLA BSM mapping.

b. Publication(s): DoD 4000.25-M, DLMS, Federal IC 940R and corresponding DS. The DS 

revision requires corresponding revision of the Federal IC. All applicable revisions will be submitted to the 

EDISMC/Logistics Functional Work Group for coordination/approval.