IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J . KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

April24, 2013 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 1048, 

Defense Logistics Agency (DLA) Supply Status Code for Shipped Orders 

(Supply/MILS TRIP) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management System (DLMS) and DLM 4000.25-1 , Military Standard Requisition and Issue 

Procedures (MILSTRIP) is effective immediately. 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 

703-767-0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil, or Ms. Heidi Daverede, DOD 

MILSTRIP Alternate, 703-767-5111; DSN 427-5111 , e-mail: heidi.daverede@dla.mil. Others 

must contact their Component designated Supply PRC representative available at: 

www.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

Director 

DLA Logistics Management 

Standards Office 

Federal Recycling Program 0 Printed on Recycled Paper 
Attachment, ADC 1048

Page 1

Attachment to ADC 1048

Defense Logistics Agency (DLA) Supply Status Code for Shipped Orders

1. ORIGINATOR: Defense Logistics Agency, DLA J331 (Order Management), 703-767-

7297 (DSN 427)

2. FUNCTIONAL AREA: Supply/Logistics (Requisitioning)

3. REFERENCE: 

a. DLM 4000.25, Defense Logistics Management System (DLMS), Volume 2

b. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

4. APPROVED CHANGE:

a. Overview: This change documents a status code that is generated by DLA for use 

internal to DOD EMALL and other DLA systems to denote a DLA requisition has been shipped. 

This code is not transmitted via supply status transaction.

b. Background: Currently, the DLA Enterprise Business System (EBS) uses Status

Code SS as a DLA-unique status to alert DOD EMALL users that shipment has taken place. 

This code appears in EMALL in the same location as other supply status codes, but is not 

defined in the current MILSTRIP documentation. DLA also makes this status code available to 

the Services through system interfaces by agreement. DLA previously referred to Status Code 

SS as a pseudo-MILSTRIP status. However, because this code is made available to all Services 

and Agencies within DOD systems, it should be documented for its stated purpose within 

MILSTRIP.

c. Detailed Procedures: 

(1) Upon receipt a Materiel Release Confirmation (MRC) from a DLA depot, the 

result of shipping against a Materiel Release Order (MRO) (by document number/suffix), DLA 

EBS internally flips the status of a requisition from BA to SS. 

(2) When a Direct Vendor Delivery (DVD) provider submits documentation 

indicating shipment to the customer, DLA EBS internally flips the status of a requisition from 

BV to SS.

(3) DLA provides Status Code SS to DOD EMALL for expanded visibility by 

the user community. DLA also provides visibility of this code through Integrated Data 

Environment (IDE)/Global Transportation Network (GTN) Convergence (IGC) interface.
Attachment, ADC 1048

Page 2

(4) The shipping depot or DLA EBS provides shipment status under MILSTRIP 

procedures.

d. Revisions to DLM 4000.25 Manuals: Revise MILSTRIP Appendix AP2.16, Status 

Codes to show the new supply status code and definition: 

Code Explanation

“SS DLA supported requisition has been shipped. This status is only visible within DoD EMALL 

and other DLA systems; it is not transmitted via DLMS/MILSTRIP Supply Status 

transaction.”

e. Alternatives: None identified.

5. REASON FOR CHANGE: This change provides formal documentation for a status code

that is made available to DLA’s customers via DOD systems.

6. ADVANTAGES AND DISADVANTAGES:

(a) Advantages: Requisitioners will have more accurate information regarding the 

status of their orders when reviewing status via EMALL or other authorized systems. The 

internal EMALL status is available to customers who might not have visibility of MILSTRIP 

shipment status.

(b) Disadvantages: None identified.

7. TIME LINE/IMPLEMENTATION TARGET: Status Code SS is already implemented. 

MILSTRIP status codes will be updated in the next publication update.

8. IMPACT: 

(a) Non-DLA Logistics Management Standards Publications: Services/Agencies 

may update internal guidance as appropriate. DLA must ensure Status Code SS is documented 

in the DLA Customer Handbook. 

(b) Automated Information Systems (AIS): None identified.

(c) DLMS Data Elements: No new DLMS data elements are being added by this 

change. The DLMS dictionary must be updated to reflect the new Status Code SS.
Enclosure, ADC 1048

Page 1

Enclosure, Proposed Change Comment Resolution 

Submitter Response/Comment Resolution

1. DLA Concur.

No system change required.

Suggest that you consider changing the 

definition of "SS" status to say something like 

"DLA supported requisition...." instead of 

"DLA requisition..." to make it clear that the 

"requisitioner" is not necessarily DLA. 

Noted.

Concur. Wording has been 

updated.

2. Army Concur.

Our concern is will we need to accommodate 

status code “SS” in GCSS-Army (SARSS 

replacement) or will we still receive BA status 

and the SS is used only within DOD 

EMALL?

Noted.

There is no need to update GCSSA for processing supply status 

transactions as this code is not sent 

by transaction. Only the expected 

supply status codes will be 

provided transactionally. Wording 

of the narrative explanation for the 

code is updated to be clearer. This 

code will only be visible inside 

EMALL or other DLA systems. 

The code value SS is actually 

already in use, but it was never 

published, so we are providing this 

change for documentation 

purposes.

3. Navy Concur. Noted.

4. Air Force Concur with comments. 

This PDC 1048 has no impact on ILS-S. In 

fact, we wholly support the documentation 

change since the "SS" status is actually shown 

on an ILS-S/ES-S user interface screen that 

contains data obtained via the ES-S/IDE 

interface for requisition status (as outlined in 

a MOU between these two systems). 

However, we suggest "for use internal to 

DOD EMALL" be changed to "for use

internal to DLA systems" since the data may 

actually be shown outside of

EMALL (but stays internal to DLA systems 

or systems showing DLA data (like

ILS-S/ES-S and maybe Navy One Touch). 

Noted.

Concur. Wording has been 

updated throughout to reflect 

visibility of this code in other 

systems.
Enclosure, ADC 1048

Page 2

Submitter Response/Comment Resolution

5. Marine Corps Concur. Noted.

6. USTRANSCOM Abstain. There is no impact to 

USTRANSCOM systems based on this 

change.

Noted.

7. MILSTRIP 

Administrator

In one place, Status Code SS is referred to as 

occurring when “final” shipment has taken 

places, but in another it says it is posted based 

on MRC or notification of DVD shipment. If 

a shipment is split, does EBS wait until the 

last spit is confirmed to post the SS?

DLA Response:

“SS status can occur on individual 

lines/suffixes, so in the case of a 

partial shipment, you will have 

one suffix showing SS, and 

another showing some other status 

like BB. The word "final" was 

more in reference to that particular 

MRO finally being shipped, rather 

than the referring to the entire 

order finally being shipped.

Probably best to remove the word 

"final" from that sentence....”