OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

3500 DEFENSE PENTAGON

WASHINGTON, DC 20301-3500 

 

 

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE 

SUBJECT: Approved Defense Logistics Management Standards Change 1428, Merge the 

Defense Logistics Management Standards 856W Hazardous Material/Hazardous 

Waste Shipment Status into the 856S Shipment Status Transaction (Supply) 

 The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

 Addressees may direct questions to Tonja Carter, e-mail: Tonja.Carter@dla.mil. Others 

must contact their designated PRC representative available at https://www.dla.mil/Defense-DataStandards/Committees/Contacts/. 

 Leigh E. Method, SES 

 Deputy Assistant Secretary of Defense 

 for Logistics 

Attachment: 

As stated 

cc: 

OUSD(C) 

DLA J6DS 
Attachment, ADC 1428 

Page 1 

Approved Defense Logistics Management Standards Change 1428 

Merge the DLMS 856W Hazardous Material/Hazardous Waste 

(HM/HW) Shipment Status into the 856S Shipment Status Transaction 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Agency (DLA), J6D, Tonja Carter, 269-961-

5227, Tonja.Carter@dla.mil. 

b. Functional POC: DLA, J62A, Amber Gentry-Upston, Hazardous Material Program 

Manager, 269-245-1532, Amber.Gentry@dla.mil. 

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: This change merges the functionality of the Defense 

Logistics Management Standards (DLMS) 856W Hazardous Material/Hazardous Waste 

(HM/HW) Shipment Status transaction into the DLMS 856S Shipment Status transaction and 

eliminates the DLMS 856W Implementation Convention (IC). Significant adjustments to the 

requirements addressing feedback from the staffing of the PDC are indicated in yellow highlight.

b. Background: 

(1) Approved DLMS Change (ADC) 1131 (Reference 10.a) established the 

DLMS 856W to support the requirement to document the Disposal Turn-in Document (DTID) 

information associated with a HM/HW disposal turn-in; its functionality is similar to the DLMS 

856S Shipment Status. 

(2) DLA Disposition Services is in the process of modernizing their warehousing 

systems. The current Generator Communication (GenComm) Solution will be replaced by the 

Hazardous Material Management System (HMMS), and the current Distribution Standards 

System (DSS) by the Warehouse Management System (WMS). These efforts have resulted in an 

assessment of the DLMS 856W transaction and its similarities to the 856S transaction. 

(3) DLA Disposition Services has not implemented ADC 1131 nor the 856W 

requirements identified during the Reutilization Business Integration initiative. Requirements 

under the current modernization effort have led to a comparison of data elements present in the 

856S and 856W, resulting in the proposal to eliminate the DLMS 856W IC and add the data 

elements that were not implemented to the DLMS 856S IC. 

(4) The DLMS 856S transaction will be sent from the Services to DLA 

Disposition Services Warehousing Systems. The DLMS 856S establishes a due-in record for 

DLA Disposition Services Warehousing Systems and allows for in-transit materiel visibility and 

in-transit system reporting. 
Attachment, ADC 1428 

Page 2 

3. CHANGE IN DETAIL: 

a. Technical Details: 

(1) The DLMS 856S will replace the DLMS 856W. The DLMS 856W IC will 

no longer be maintained and will be removed from use. 

(2) This change adds data elements and code values to the DLMS 856S IC to 

integrate the functionality of the 856W into the DLMS 856S. See Enclosure 2 for details. 

(3) The DLMS 856S will provide in-transit materiel visibility and due-in data to 

DLA Disposition Services Warehousing Systems. 

b. Revised Transaction Flow: 

(1) The Services will send the DLMS 856S to DLA Disposition Services 

Warehousing Systems. 

(2) If there are errors in the DLMS 856S transaction, DLA Disposition Services 

Warehousing Systems will send a DLMS 824R Reject Advice transaction, in response to the 

856S, to the Services with the applicable reject advice codes to identify errors. A list of 

available reject advice codes is available in Volume 2, Appendix 2.8 of the Defense Logistics 

Manual (DLM) 4000.25 (Reference 10.b). 

(3) DLA Disposition Services Warehousing Systems will send the DLMS 527R 

Turn-in Receipt Acknowledgement (TRA) to the Services. TRA is the confirmation that DLA 

Disposition Services field offices have processed a receipt for the materiel, thereby picking up 

accountability and ownership for materiel on DLA Disposition Services’ records. The TRA will 

be routed by the Defense Automatic Addressing System (DAAS) to the Department of Defense 

Activity Address Code (DoDAAC) in the original DTID number. ADC 1111 (Reference 10.c) 

provides additional information on the TRA. 

4. IMPLEMENTATION TARGET: This change must be implemented prior to May 30, 

2023, due to the scheduled decommission of the GenComm Solution and the requirements to 

support HMMS. 

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: This change adds data elements, 

qualifiers, and code values to the DLMS 856S IC. See Enclosure 2 for details. 

b. Automated Information Systems (AIS): Components will coordinate with DAAS 

and appropriate DLA Disposition Services Warehousing systems for implementation of this 

change. Systems identified in this change are as follows: 

(1) Relational Supply (RSupply) - US Navy (USN) 
Attachment, ADC 1428 

Page 3 

(2) Environmental Enterprise System - Naval Facilities Engineering Systems 

Command (NAVFAC) 

(3) Enterprise Environmental, Safety & Occupational Health Management 

Information System (EESOH-MIS) - primarily US Air Force (USAF) 

(4) EESOH-MIS - US Army (USA) systems 

(5) HMMS - as noted here, this is a separate entity from DLA Disposition 

Services HMMS - primarily US Marine Corps, US Navy, and some USAF systems 

(6) Waste - primarily USAF, USA, and National Guard systems 

(7) Integrated Development Environment/Global Transportation Network (IGC) 

– primary USTRANSCOM system 

c. Defense Automatic Addressing System (DAAS): 

(1) DoD Component systems will be required to send the DLMS 856S to DLA 

Disposition Services Warehousing Systems. The 856S transaction will be routed to DAAS. This 

process will replace the GenComm Server scheduled to retire in May 2023. 

(2) DLA Disposition Services HMMS and the Warehousing System will be 

required to accept the inbound 856S transaction. DLA must ensure requirements in WMS allow 

for the 856S and coordinate testing with DAAS. 

(3) Services will be required to have a Memorandum of Agreement with DAAS. 

Support for this can be verified at DAASLogistics@dla.mil. 

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: 

(1) Update DLM 4000.25, Volume 2, Chapter 16, as identified in Enclosure 1. 

(2) Update Logistics Data Resources Management System (LOGDRMS)/Data 

Dictionary to delete any references to the DLMS 856W. Additionally, LOGDRMS/Data 

Dictionary may be required to add new data elements identified in Enclosure 2. 

(3) Delete the DLMS 856W IC from the DEDSO website. 

b. Non-DLM 4000.25 Publications: 

(1) Components must update any policies or standard operating procedures to 

reflect HMMS. 

(2) SOPs or user guides for DLA Disposition Services Field Sites may require 

updates. 
Attachment, ADC 1428 

Page 4 

7. ASSUMPTIONS: None

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notice of Finding and Recommendations (NFR): Not applicable. 

b. Corrective Action Plan (CAP) References: Not applicable.

c. Other FIAR, Material Weakness, and Audit-Related Information: Not 

applicable.

9. END-TO-END TESTING REQUIREMENTS: 

a. User Acceptance Testing (UAT) will be supported in a coordinated effort with the 

Services, DAAS, and DLA Disposition Services HMMS and /or Warehouse Management 

System. The transactions below will be included: 

b. UAT testing of the DLMS 856S, routed to DAAS, and DAAS to DLA Warehousing 

System and/or HMMS. 

10. REFERENCES: 

a. ADC 1131, Phase II Implementation of New DLMS 841W Hazardous 

Material/Hazardous Waste Profile (HWPS) and 856W Hazardous Material/Hazardous Waste 

(HM/HW) Shipment Status Implementation Conventions and Associated Procedures Supporting 

Turn-Ins to DLA Disposition Services, November 25, 2015. 

b. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures, Appendix 2.8, Reject Advice Codes, April 9, 2022. 

c. ADC 1111, Revise Procedures for In-transit Control of Materiel Turned in To DLA 

Disposition Services and Establish use of the DLMS 527R for a New Disposition Services TurnIn Receipt Acknowledgement (TRA) Transaction, August 27, 2014. 

11. Proposed DLMS Changes (PDC) 1428 Responses/Comment Resolution: 

a. Comments/Concurrences & Disposition 

Component Response/Comment Disposition 

DAAS Concurs without comment. As noted 

DLA Concurs without comment. As noted. 

Army TYAD Concurs without comment. As noted. 

USAF No feedback provided. 
Attachment, ADC 1428 

Page 5 

USTRANSCOM Concurs with comment. In order to accept the 

future 856S transactions 

with the changes in this 

PDC, IGC will need to 

make changes to our 

code. No estimated date 

of implementation can be 

provided at this time 

USMC No feedback provided. 

USN No feedback provided. 
Enclosure 1, ADC 1428 

Page 1 

Enclosure 1 

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures, 

Chapter 16, Disposition Services 

Additions are identified by red bold italics and deletions by double strikethrough. 

C16.5. DOCUMENTATION REQUIRED FOR SHIPMENTS TO DLA DISPOSITION 

SERVICES 

(Intervening text not shown) 

 C16.5.2. Requirements for Shipments of Hazardous Material and Hazardous 

Waste. 

(Intervening text not shown) 

 C16.5.2.1. Shipment Status. The DLA Disposition Services Field Offices will 

use the DLMS 856SW to electronically capture and validate information about inbound 

HM/HW property from a customer that is shipping property to a DLA Disposition 

Services field office prior to physical receipt. The information contained within the 

transaction is used by DLA Disposition Services Field Offices to schedule inbound 

shipments and to match the inbound shipment to a Hazardous Waste Profile Sheet 

(HWPS). In addition to data requirements for shipment status of non-hazardous 

materials, shipment status for HW/HM will add the following: DTID number or DTID 

number and suffix number, HWPS number, disposal authority code, disposition services 

indicator code, item nomenclature, SCC, special materiel identification code, materiel 

management aggregation code, and DEMIL code. This additional information will assist 

the DLA Disposition Services Field Offices with the receipt, inspection, and materiel 

identification of the HM/HW turn-ins. The DLMS 856S/legacy DIC AS3 should not be 

transmitted when the 856W is provided. See DLA Disposition Services Instruction 

4160.14, “Operating Instructions for Disposition Management,” for appropriate code 

value lists. 

 C16.5.2.1.1. HM/HW DTID Validation. DSS will validate the DTID 

content contained in the DLMS 856S to check for missing or invalid data elements. If 

the DTID contains one or more erroneous data elements, DSS will transmit a DLMS 

824R containing the rejected DTID number and reject advice code to the generating 

activity. Generating activities will resubmit corrected DTID content in a new DLMS 

841W 856S citing the original DTID number. 

(Intervening text not shown) 

 C16.5.2.4. Methods of Document Generation for Hazardous 

Waste/Hazardous Material Turn-ins. There are three methods available for automated 

turn in of HM/HW: Generator Communication (GenComm), Electronic Turn-In 

Document (ETID), and direct interface via Transaction Services. 
Enclosure 1, ADC 1428 

Page 2 

 C16.5.2.4.1. Generator Communication Method. Use of the GenComm 

Server for automated turn-in of documentation to the DLA Disposition Services Field 

Office allows the military generator, using its HW disposal system, to electronically send 

email or upload the DTID, DD 1348-1A and the related HWPS. The GenComm server 

will transmit the HWPS and any correlating supply shipment status information to 

Transaction Services using the standard XML schema. Transaction Services will 

convert the information into a DLMS 841W transaction and route to the appropriate DLA 

Disposition Services Field Office using a RIC plus suffix to site identification (ID) to valid 

RIC crosswalk table. This table will be maintained by DLA Disposition Services and 

provided to Transactions Services as required. Transaction Services will also generate 

the DLMS 856W HM/HW shipment status transaction from the information in the XML 

schema and send to the appropriate field office. 

(Intervening text not shown) 

 C16.5.2.4.3. Direct Communication with Transaction Services. 

Use of direct communications with Transaction Services for automated turn-in of 

documentation to DLA Disposition Services is the preferred method of communication. 

A Performance Based Agreement (PBA) with Transaction Services is required for a 

military generator’s system to connect with Transaction Services. The PBA should 

identify the military generator’s DoDAAC to be used in the DLMS 841W transaction, as 

well as confirmation of capability of producing the DLMS 856W, along with the DTID 

number and HWPS number and all other data required for HM/HW shipment status (see 

C16.5.2.1.).
Enclosure 2, ADC 1428 

Page 1 

Enclosure 2 

Revise EDI X12 Implementation Convention (IC) as shown: 

Changes are identified by bold italics and deletions by single strikethrough text 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

1. DLMS 

Introductory Note

Add ADC 1428 to DLMS Introductory Note 5: 

- ADC 1428, Merge the DLMS 856W Hazardous 

Material/Hazardous Waste Shipment Status in the 856S 

Shipment Status

Adds change to 

the introductory 

note. 

2. 1/ BSN06/0200 Add code AZ with DLMS Note: 

AZ Disposal Shipment Advice 

DLMS Note: 

Use to indicate this transaction provides Hazardous 

Material/Hazardous Waste shipment status information for turnin of material to DLA Disposition Services. 

Clarifies the 

transaction is a 

shipment notice 

specific to 

HM/HW. 

3. 2/HL/0100 Revise Segment level DLMS Notes as follows: 

1. The transaction set hierarchical data structure is address 

information, followed by transaction shipment status, followed 

interior/exterior packaging passive RFID and/or by IUID and/or 

financial information as applicable. 

2. Use the first 2/HL/0100 loop iteration to provide transaction set 

originator address information. 

3. Use the second 2/HL/0100 loop iteration to identify shipment 

information, or for Hazardous Material/Hazardous Waste 

shipment status information (BSN06 = AZ). Only one HM/HW 

shipment status provided per transaction. 

4. Use additional 2/HL/0100 loop iterations to identify RFID as 

applicable. 

5. Use additional 2/HL/0100 loop iterations to identify IUID 

information as applicable. 

6. Use additional 2/HL/0100 loop iterations to identify the 

container record, EPA waste code record, and state waste code 

record as applicable. 

67. Use an additional 2/HL/0100 loop iteration to identify 

financial information in support of SLOA/Accounting 

Classification information requirements. 

78. The HL Address loop provides address information relating to 

the originator of this transaction. All other relevant address 

information is carried in the Shipment Status loop.

Provides direction 

for HL loops 

specific to 

HM/HW shipment 

notices. 
Enclosure 2, ADC 1428 

Page 2 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

4. 2/HL02/0100 Insert new DLMS Note 3 to and renumber following existing 

notes: 

DLMS Note: 1. Use to provide association (parent/child 

relationship) between interior and exterior packaging when 

multiple RFID tags are employed in the shipment. Use in the 

subordinate (child) loop to identify the HL01 ID Number of the 

next higher parent loop. 

2. IUID loops may be associated with a parent RFID loop (e.g. 

item pack). Not applicable to the IUID loop if no specific parent 

RFID loop is identified. 

3. Use to provide association (parent/child relationship) between 

a HM/HW shipping status record and any container, EPA waste 

code, and state waste code records, as applicable. Use in the 

subordinate (child) loop to identify the HL01 ID Number of the 

shipping status record loop (HL01=2). 

43. Not applicable to address and shipment status loops.

Set the HL loop 

levels for the 

HM/HW shipping 

notice. 

5. 2/HL03/0100 Add the following codes CN, HE, and ST with DLMS Notes and 

update DLMS Notes for existing codes V and FI: 

V Address Information 

DLMS Note:

Use to identify the address loop which specifies the transaction 

originator. For Hazardous Material/Hazardous Waste shipment 

status information (BSN06 = AZ) also identifies the recipient. 

Use only one address loop per transaction. 

CN Container 

DLMS Note: 

Use to identify the container record loop which specifies the 

storage location code, container weight/volume and the 

accumulation start date for the HM/HW shipment status record. 

Repeat this loop as necessary and identify the parent loop as the 

HM/HW shipment status record loop. 

FI Financial Information 

DLMS Note:

Use to identify the Finance loop to provide DoD 

SLOA/Accounting Classification information. The Finance loop 

includes only the REF/1500 and DTM/2000 segments. This loop 

is applicable only for shipment status to the ICP from the reporting 

activity for ICP-directed lateral redistribution order shipments of 

retail assets (equivalent to MILSTRIP legacy DIC AS6) or items 

shipped to DLA Disposition Services. Refer to ADC 1043.

HE EPA Waste 

Set the HL loop 

levels for the 

HM/HW shipping 

notice. 
Enclosure 2, ADC 1428 

Page 3 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

DLMS Note: 

1. Use to identify the EPA waste code record loop which specifies 

the applicable EPA waste codes associated with the shipment. 

Repeat this loop as necessary and identify the parent loop as the 

shipment status loop. 

2. A data maintenance action was approved in version 8010. The 

approved code/name is “HE – EPA Waste Number Subsection”.

ST State 

DLMS Note: 

1. Use to identify the state waste code record loop which specifies 

the applicable state waste codes associated with the shipment. 

Repeat this loop as necessary and identify the parent loop as the 

shipment status loop. 

2. A data maintenance action was approved in version 4040. The 

approved code/name is “ST – State”. 

6. 2/LIN04/0200 Update DLMS Note 2 for code CN: 

CN Commodity Name 

DLMS Note:

1. Use with LIN02 code FT to identify the materiel name or 

description. 

2. Do not use fFor Hazardous Materiel/Hazardous Waste. Provide 

the Proper Shipping Name in 2/PID/0700 has turn-ins to a DLA 

Disposition Service Field Office, enter the materiel name or 

description per the Generator Communication (GenComm) 

Standard. DLMS enhancement, see ADC 422. 

Requirement 

needs more 

characters than 

available in LIN. 

Now part of PID 

segment. 

7. 2/SN102/0300 Add new DLMS Note 7 to Data Element SN102: 

DLMS Note: 

1. Express as a whole number with no decimals. 

2. For shipment status and lateral redistribution shipment status, 

use to identify the shipped quantity. 

3. For pseudo shipment status (BSN06 code NC), use to identify 

the Materiel Release Order (MRO) quantity. 

4. A field size exceeding 5 positions may not be received or 

understood by the recipient's automated processing system. See 

introductory DLMS note 2d. 

5. For CAV shipment status (BSN06=WTP), use to indicate 

quantity shipped or quantity reversed. Always enter a quantity of 

one (1). A separate CAV shipment status is prepared for each 

individual item shipped. To reverse, enter a quantity of minus one 

(-1). 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 4 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

6. For non-MILS shipment (e.g., DD1149) status (BSN07=014) in 

support of pRFID exchange, when 2/LIN02/0200=ZZ and 

2/LIN03/0200=MIXED, enter a quantity of one (1) to indicate 

multi-line items. Refer to ADC 417. 

7. For HM/HW, use only in 2/HL/0100 Code W shipment status 

loop to identify the number of units shipped/turned in. (This is 

not the HIN quantity.) 

8. 2/SN105/0300 Open SN105 and add DLMS Note: 

DLMS Note: 

Use in the HL03 code W loop when providing the HIN quantity.

Requirement for 

HM/HW 

9. 2/SN106/0300 Open SN106 and add DLMS Note: 

DLMS Note: 

Use to provide the unit of measure for HIN quantity when 

applicable. 

Requirement for 

HM/HW 

10. 2/PID/0700 Open Segment PID as Used and add the following Segment level 

DLMS Note: 

DLMS Note: 

Must use only in 2/HL/0100 Code W shipping status record loop 

to provide the waste description information. 

Requirement for 

HM/HW 

11. 2/PID01/0700 Mark Data Element PID01 as Must Use and add code X: 

X Semi-structured (Code and Text) 

Requirement for 

HM/HW 

12. 2/PID03/0700 Mark Data Element PID03 as Used and add code DL: 

DL Defense Logistics Agency 

Requirement for 

HM/HW 

13. 2/PID04/0700 Mark Data Element PID04 as Used and add the following Data 

Element level DLMS notes: 

DLMS Note: 

1. Use the following codes to identify the waste description line 

number: 

WDL1 - Waste Description Line 1 

WDL2 - Waste Description Line 2 

WDL3 - Waste Description Line 3 

WDL4 - Waste Description Line 4 

2. Use the following codes to identify the Proper Shipping Name 

in 80 character increments up to 600 240 characters: 

PSN1 – Proper Shipping Name Part 1 

PSN2 – Proper Shipping Name Part 2 

PSN3 – Proper Shipping Name Part 3 

3. For DoT Hazardous Material use code DHM and indicate 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 5 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

(Y)es or (N)o in PID08. 

4. Additional Hazard Description (Identify in the PID05 any 

additional Hazard descriptive information associated with the 

proper shipping name). 

5. Use TYO to identify Type of Operation with the value provided 

in PID05. 

14. 2/PID05/0700 Mark Data Element PID05 as Used. Requirement for 

HM/HW 

15. 2/PID08/0700 Mark Data Element PID08 as Used and add codes N and Y: 

N No 

Y Yes 

Requirement for 

HM/HW 

16. 2/MEA/0800 Open Segment MEA as Used: Requirement for 

HM/HW 

17. 2/MEA01/0800 Mark Data Element MEA01 as Used and add codes CT, WA, and 

WT with DLMS Notes: 

CT Counts 

DLMS Note: 

Use in the HL03 code W loop to identify the number of 

containers. Enter the quantity in the MEA03.

WA Waste Amount 

DLMS Note:

Use in the HL03 code W loop with MEA02 code VWT to identify 

the Disposal Total Weight/Volume. 

WT Weights 

DLMS Note:

Use in the HL03 code CN loop with MEA02 code VWT to 

identify the Container Weight/Volume.

Requirement for 

HM/HW 

18. 2/MEA02/0800 Mark Data Element MEA02 as Used and add code VWT with 

DLMS Note: 

VWT Volume Weight 

DLMS Note:

Use with MEA01 code WA or WT. Enter volume weight in the 

MEA03.

Requirement for 

HM/HW 

19. 2/MEA03/0800 Mark Data Element MEA03 as Used. Requirement for 

HM/HW 

20. 2/MEA04-

01/0800 

Mark Data Element MEA04-01 as Used and add codes CR, CY, 

GA, KG, LB, LT, and NS with DLMS Notes: 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 6 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

CR Cubic Meter 

DLMS Note: 

GenComm equivalent code is C. 

CY Cubic Yard 

DLMS Note: 

GenComm equivalent code is Y. 

GA Gallon 

DLMS Note: 

GenComm equivalent code is G. 

KG Kilogram 

DLMS Note: 

GenComm equivalent code is K. 

LB Pound 

DLMS Note: 

GenComm equivalent code is P. 

LT Liter 

DLMS Note: 

GenComm equivalent code is L. 

NS Short Ton 

DLMS Note: 

GenComm equivalent code is T. 

21. 2/PKG/1000 Open Segment PKG as Used: Requirement for 

HM/HW 

22. 2/PKG01/1000 Mark Data Element PKG01 as Used and add code F: 

F Free-form 

Requirement for 

HM/HW 

23. 2/PKG02/1000 Mark Data Element PKG02 as Used and add code CB with DLMS 

Note: 

CB Container Type 

DLMS Note:

Use in the HL03 code W loop to provide a narrative of the 

container type and its associated container volume (e.g., 55 

gallon drum).

Requirement for 

HM/HW 

24. 2/PKG05/1000 Mark Data Element PKG05 as Used Requirement for 

HM/HW 

25. 2/TD504/1200 Revise Data Element level DLMS Note 1: 

DLMS Note:

Correct 

identification of 

the method of 
Enclosure 2, ADC 1428 

Page 7 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

1. Use to identify the mode method of shipment.

2. DLMS users see the Transportation Method/Type Code 

Conversion Guide for available codes. 

shipment per 

Transportation 

Data Standards.

26. 2/REF01/1500 Revise DLMS Notes for codes 2I and 98 and remove codes V0 

and MDN: 

2I Tracking Number 

DLMS Note: 

1. Use to identify all shipments to a Defense Reutilization and 

Marketing Office (DRMO) DLA Disposition Services that qualify 

for in-transit control procedures (e.g., the shipped materiel line 

item value is $800 or more or the item is recorded as 

pilferable/sensitive). Cite Y in REF02 if shipment meets specified 

criteria. 

2. DLMS enhancement; see introductory DLMS 2a. 

98 Container/Packaging Specification Number 

DLMS Note:

For DLA Disposition Service Field Office shipments issued from 

a Disposition Services Container, use in the HL03 code CN loop 

to enter the DLMS data element Disposition Services Container 

NumberID associated with the DTID. Separate shipment status 

transactions will be provided for each DTID identified to a 

specific Container ID. DLMS enhancement, see ADC 422. 

V0 Version 

DLMS Note:

Use in the HL03 code W loop to identify the Generator’s Software 

Release Version Number. 

MDN Hazardous Waste Manifest Document Number 

DLMS Note:

For Hazardous Materiel/Hazardous Waste turn-ins to a DLA 

Disposition Service Field Office, enter the Hazardous Waste 

Profile Sheet Reference Number, which documents the nature of 

the hazard per the Generator Communication (GenComm) 

Standard. DLMS enhancement, see ADC 422. 

Update the name 

of the office for 

Disposition 

Services, and 

requirements for 

HM/HW. 

27. 2/REF01/1500 Add the following codes with DLMS Notes: 

CT Contract Number 

DLMS Note: Use in the HL03 code W loop when identifying the 

contract number. When procurement is authorized under a 

contract number. This is not to be confused with a PIID. 

FU Fund Code 

DLMS Note: Use to accommodate legacy system requirements. 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 8 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

Use in Lateral Referral Order (LRO) shipment status to identify 

the fund code to be reimbursed for the materiel and 

reimbursement for the packaging, crating, handling and 

transportation (PCH&T) cost is to be provided. 

HD Department of Transportation Hazardous Number 

DLMS Note: Use when the HL03 Code is W to identify the 

Hazard Class. 

M1 Material Storage Location 

DLMS Note: Use when the HL03 code CN loop to identify the 

Storage Location Code, as a location within a warehouse. 

MS Manufacturer's Material Safety Data Sheet Number 

DLMS Note: Use when the HL03 code W loop to identify the 

Safety Data Sheet Number. 

UN United Nations Hazardous Classification Number 

DLMS Note: Use when the HL03 Code W loop to identify the 

UN/NA Number. 

CAL U.S. Environmental Protection Agency (EPA) 

Hazardous Waste Code 

DLMS Note: 

1. Use when the HL03 code HE loop to identify the EPA Waste 

Code. 

2. A data maintenance action was approved in version 4040. The 

approved code/name is “CAL – U.S. Environmental Protection 

Agency (EPA) Hazardous Waste Code”. 

CAN State Hazardous Waste Code 

DLMS Note: 

1. Use when the HL03 code ST loop to identify the State Waste 

Code. 

2. At this time a local code ‘CAN’ is established for use in the 

856S, version 4030. A data maintenance action will be submitted 

for establishment of ‘CAN – State Hazardous Waste Code’ in a 

future version. 

HIN Hazardous Identification Number 

DLMS Note: 

1. Use in the HL03 code W loop to identify the type of waste or 

service action. This data element is not to be used to convey the 

CLIN, which is a separate data element in this transaction. 

2. At this time a local code ‘HIN’ is established for use in the 

856S, version 4030. A data maintenance action will be submitted 
Enclosure 2, ADC 1428 

Page 9 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

for establishment of ‘HIN – Hazardous Identification Number’ 

in a future version. 

PGC Packing Group Code 

DLMS Note: Use in the HL03 Code W loop to identify the 

Packing Group (e.g., I, II, III). 

WPN Waste Disposal Number 

DLMS Note: 

1. Use in the HL03 code W loop to identify the Waste Profile 

Sheet Number. 

2. A data maintenance action was approved in version 8010. The 

approved code/name is “WPN – Waste Disposal Number”. This 

is an authorized DLMS enhancement. 

28. 2/REF04-

01/1500 

Add code C7 with DLMS Note: 

C7 Contract Line Item Number 

DLMS Note: 

Use when the HL03 code W loop to identify the Contract Line 

Item Number associated with the contract number. 

Requirement for 

HM/HW 

29. 2/PER/1510 Open Segment PER as Used: Requirement for 

HM/HW 

30. 2/PER01/1510 Mark Data Element PER01 as Must Use and add code IC with 

DLMS Note: 

IC Information Contact 

DLMS Note:

Use when the HL03 code W loop to identify the point of contact.

Requirement for 

HM/HW 

31. 2/PER02/1510 Mark Data Element PER02 as Used Requirement for 

HM/HW 

32. 2/PER03/1510 Mark PER03 as Used and add codes AU, EM, TE with DLMS 

Notes: 

AU Defense Switched Network 

DLMS Note: 

Use when the HL03 code W loop to identify the DSN phone 

number. 

EM Electronic Mail 

DLMS Note: 

Use when the HL03 code W loop to identify the email address. 

TE Telephone 

DLMS Note: 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 10 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

Use when the HL03 code W loop to identify the commercial 

phone number. 

33. 2/PER04/1510 Mark Data Element PER04 as Used Requirement for 

HM/HW 

34. 2/DTM01/2000 Add the following codes 051, 585 with DLMS Notes: 

051 Cumulative Quantity Start 

DLMS Note: 

Use to identify the accumulation start date when reported at the 

HL03 code W loop (DTID level) and CN loop (Container level. 

585 Report 

DLMS Note: 

Use when the HL03 code W loop to identify the waste profile 

established date. 

35. 2/N101/2200 Add codes HZ, PW with DLMS Notes and update DLMS Note 

3 for code ST: 

HZ Hazardous Waste Generator 

DLMS Note: 

Use when the HL03 code V loop to identify the Hazardous 

Material/Hazardous Waste Generator’s File Transfer DoDAAC. 

Use with code FR in the N106. 

PW Pick Up Address 

DLMS Note: 

Use when the HL03 code V loop to identify the Pickup DoDAAC. 

ST Ship To 

DLMS Note: 

1. Use to identify the organization to receive the materiel. 

2. For shipment status in response to LROs (DIC AS6), use to 

identify the ship to activity as directed in the LRO. Authorized 

DLMS enhancement. See ADC 1030. 

3. Use for HL03 code V loop Ffor disposal shipments use to 

identify the DLA Disposition Services Field Office. For HM/HW 

shipments provide the RIC. 

Requirement for 

HM/HW 

36. 2/N201/2300 Add the following Data Element level DLMS Note: 

DLMS Note: 

For HM/HW supply status use in the HL03 code W loop with 

N101=PW to identify the Type of Operation associated with the 

Organization Code. Enter either the three-position source code 

or the equivalent narrative. Source code list is OMB #2050-0024 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 11 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

(EPA Form 8700-13 A/B), located at EPA.GOV Website 

37. 2/N301/2400 Add Data Element DLMS Notes: 

DLMS Note: 

For HM/HW, use in HL03 code V loop with N101=PW to 

identify the Building Number of the pickup DoDAAC for 

material that is turned in as receipt in place. 

Requirement for 

HM/HW 

38. 2/SAC/3200 Open Segment SAC as Used: Requirement for 

HM/HW 

39. 2/SAC01/3200 Mark Data Element SAC01 as Must Use with code C: 

C Charge 

Requirement for 

HM/HW 

40. 2/SAC03/3200 Mark Data Element SAC03 as Used with code DL: 

DL Defense Logistics Agency 

Requirement for 

HM/HW 

41. 2/SAC04/3200 Mark Data Element SAC04 as Used with DLMS Notes: 

1. The following codes are authorized for use: 

TDC - Total Disposal Cost 

2. Use when the HL03 code W loop to identify the Total Disposal 

Cost. 

Requirement for 

HM/HW 

42. 2/SAC05/3200 Mark Data Element SAC05 as Used. Requirement for 

HM/HW 

43. 2/LQ01/3500 Modify the DLMS Notes for code DSI as follows: 

DSI Disposition Services Indicator Code 

DLMS Note:

1. For Hazardous Material/Hazardous Waste turn-ins to a DLA 

Disposition Service Field Office, enter the applicable indicator in 

the LQ02 to identify type of material sent to DLA Disposition 

Services. whether the turn-in is hazardous materia.l or hazardous 

waste per the Generator Communication (GenComm) Standard. 

DLMS enhancement, see ADC 422. 

2. DLA Disposition Services uses the following Disposition 

Services Indicators in the shipment status transaction: 

HM - Hazardous Material 

 SS – Special Services

HW - Hazardous Waste

3. A data maintenance action was approved in version 6050. The 

approved code/name is “DSI – Disposition Services Indicator 

Code”. At this time a local code ‘DSI is established for use in the 

856S, version 4030. A data maintenance action has been submitted 

for establishment of ‘DSI- Disposition Services Indicator’ in a 

Requirement for 

HM/HW 
Enclosure 2, ADC 1428 

Page 12 

# Location DLMS 856S (4030) 

Shipment Status 

Reason 

future version. 

44. 2/LQ01/3500 Modify the DLMS Notes for code 93 as follows: 

93 Type of Storage Code 

DLMS Note: 

1. Use to identify the minimum level of storage environment 

required for shipment unit. 

2. DLA Disposition Services uses three to five position 

alphanumeric code to identify building number of the pickup 

DODAAC. Use LQ02 to identify the Storage Building 

Number. Refer to ADC 1428. 

23. DLMS enhancement; see introductory DLMS Note 2a.