DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

December 12, 2023 

MEMORANDUM FOR DISTRIBUTION

SUBJECT Supply Discrepancy Report Process Review Committee Meeting 23-01, November 

29, 2023 

This memorandum forwards the attached minutes of the Supply Discrepancy Report 

Process Review Committee Meeting 23-01 for your information and action as appropriate. 

The Defense Enterprise Data Standards Office point of contact is Mr. Benjamin Breen, 

e-mail: DEDSO.SDR@dla.mil. 

 Sarah Winegardner

 Director, Defense Enterprise Data Standards Office

Attachment

As stated,

DISTRIBUTION:

ODASD(Logistics) 

SDR PRC Attendees 
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MINUTES FROM SUPLY DISCREPANCY REPORT PROCESS REVIEW 

COMMITTEE MEETING 23-01, NOVEMBER 29, 2023 

1. Purpose: The Defense Enterprise Data Standards Office (DEDSO) convened a virtual 

meeting of the Supply Discrepancy Report (SDR) Process Review Committee (PRC) via 

Microsoft Teams and teleconference on November 29, 2023. Specific discussion topics are 

noted below. The meeting agenda, briefing material, action item tracker, and evidential matter 

are available on the SDR PRC web page archive: https://www.dla.mil/Defense-DataStandards/Committees/SDR/. 

2. Brief Summary of Discussion Mr. Ben Breen, DoD SDR Administrator, facilitated the 

meeting discussions. There were no formal action items from this PRC.

3. Opening Remarks: Mr. Breen, DEDSO SDR Administrator, provided opening remarks and 

introduced Ms. Sarah Winegardner, Director of DEDSO. Ms. Winegardner welcomed attendees 

and expressed appreciation for the stakeholder collaboration and encouraged continued 

discussion and feedback on the issues being addressed today. Mr. Breen also acknowledged Mr. 

Ryan Maddox as the Office of Secretary Defense (OSD) representative for the meeting before 

reviewing the agenda topics.

4. Meeting Topics: The SDR PRC meeting informed stakeholders about the ongoing efforts and 

status on several important topics impacting the DoD Components. As part of the meeting, 

DEDSO elicited topic inputs from the PRC members. These topics were: 

• Overview of ADC 1240 Official Appointment letters and Response Matrix – DEDSO, 

Presenter: Ben Breen

• WebSDR SDR Status Codes – DEDSO, Presenter: Ben Breen

• WebSDR API Future Initiatives – Defense Automatic Addressing System (DAAS), 

Presenter: Sean Humenansky

• DEDSO Overview of DLA Service Portal and DEDSO Request – DEDSO, Presenter: 

Sarah Winegardner

• DEDSO Overview of DoD Data Dictionary – DEDSO, Presenter: Sarah Winegardner

• Wrap Up/Action Items

a. Agenda Topic 1 – Overview of ADC 1240 Official Appointment letters and Response 

Matrix

Mr. Breen, DEDSO SDR Administrator, commences the meeting with an introduction to the 

revised ADC 1240A Comment Matrix. It is one of the upcoming DEDSO initiatives to improve 

products and processes to better support stakeholders. The implementation of this revision to the 

Comment Matrix streamlines the formal responses for Proposed and Approved Defense 
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Logistics Management Standards (DLMS) changes (PDCs/ADCs). This change places two 

requirements onto DOD components. DoD components must appoint designated Process Review 

Committee (PRC)/ Working Group (WG) representatives using official correspondence on 

Service/Agency letterheads. Furthermore, Department of Defense components are required to 

respond to requests for formal review of PDCs using the comment matrix.

b. Agenda Topic 2 – WebSDR SDR Status Codes

Mr. Breen briefed the proposed status codes to define the status of SDR. Mr. Breen asserted that 

status codes are only internal to SDR. These status codes are internal to the WebSDR 

application, they’re behind the data and the codes are how we will tag the SDRs to be able to 

place the SDRs into certain statuses. The status codes currently range from 1 to 7 and a few are 

still To Be Determined (TBD). The values are assigned to statuses such as Open/Awaiting 

Disposition, SDR Denied and International Logistics Communications System (ILCO) Rejection 

to name a few. There were no questions from any other components regarding this topic.

c. Agenda Topic 3 – WebSDR API Future Initiatives

Mr. Humenansky introduced the DAAS WebSDR Application Programming Interface (API)

modernization effort. This effort is a part of WebSDR’ s initiative to reach external customers. The 

primary method for this modernization effort is the utilization of API options. In October of 2023, 

the SDR team had an introductory conversation with the DAAS API team to access the API 

environment for Attachment Requests. Through Attachment delivery, end-systems may request any 

files which are missing from WebSDR database. Aside from this method, there are other potential 

API options. For example, a Transactional Processes consist of requiring a smaller set of information 

in contrast to an entire SDR transaction containing all the datasets. There were no questions from 

any other components regarding this topic.

d. Agenda Topic 4 – DEDSO Overview of DLA Service Portal and DEDSO Request

Ms. Winegardner presented an overview of the development of a New Support Request Process. 

This Process within the DLA Service Portal is set to launch sometime early Calendar Year 2024 

(CY24). She provided an overview that there are many areas of support using this request tile in 

the portal such as requests for training, requests for change (Pertaining to the PDC Process) and 

requests for information. Ms. Winegardner elaborated that the usage of the request tile allows an 

improved project tracking system, along with better project coverage. There were no questions 

from any other components regarding this topic.

e. Agenda Topic 5 – DEDSO Overview of Data Dictionary

Ms. Winegardner briefed the roadmap being utilized by DEDSO in the fielding of a DoD Data 

Dictionary to collect common business terms in one repository and standardize naming 

conventions for data elements while remaining system agnostic. An initial first draft was 
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socialized with the components via a Task Management Tracker (TMT) with a January 19, 2023, 

suspense for feedback on the definitions and multiple data elements being captured such as 

acquisition, supply, transportation to further validate the functionality. This effort aligns with the 

push for the Advancing Analytics (ADVANA) initiative. The DEDSO Data Dictionary will be 

accessible via the DEDSO website to ensure accessibility. To assist with answering any follow 

up questions, the Data Dictionary and functional area contact information was provided to the 

group. There were no questions from any other components regarding this topic. 

f. Meeting Wrap-Up (Final Comments) 

Mr. Breen opened discussions to all attendees for any additional questions/concerns before 

ending the SDR PRC meeting. DEDSO will collaborate with stakeholders in the development of 

requirements and will host additional meetings as necessary.

The meeting minutes will be posted to the DoD SDR PRC webpage archive section using a 

secure link. 

Next Meeting: The DEDSO team thanked all attendees for their participation, enthusiasm, and 

continued support. The next SDR PRC meeting has not been scheduled.