Attachment 

Page 1 

Attachment to ADC 368 

 Procedures and Assignment of Navy DODAACs to DLA for Use on DLA 

Requisitions to Military Service/GSA SoS in Support of Navy IAs under BRAC SS&D/IMSP 

1. ORIGINATOR: Defense Logistics Agency, DLA, J-3311, DSN 221-2691

2. FUNCTIONAL AREA: Supply/DoDAAD

3. REFERENCES: 

 a. Functional Requirements for DLA’s implementation of Base Realignment and Closure 

(BRAC) Retail Supply, Storage And Distribution (SS&D)/Inventory Management and Stock 

Positioning (IMSP) Spiral II. 

 b. AT&L Memorandum transmitted April 21, 2010, subject: Proposed Changes in support of 

Navy BRAC Inventory Management and Stock Positioning (IMSP) Spiral II. This memorandum 

documents ODASD(SCI) direction provided to DLA and Navy authorizing immediate implementation 

of this DLMS change. 

c. DLA J627 Memorandum dated November 03, 2010, subject: Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 428, Advice Code 2W for Free Issue. This PDC 

modifies business rules for the use of Advice Code 2W. 

4. REQUESTED CHANGE. Yellow highlighting identifies revisions subsequent to staffing. 

a. Description of Change: This change requires assignment of Navy (N-series) DoDAACs 

for DLA’s use under BRAC SS&D/IMSP and documents associated procedures. DLA will control 

and assign document numbers using these unique Navy DODAACs when requisitioning from other 

SoSs in support of Navy industrial activities (IA) including Navy Shipyards (NSYs) and Fleet 

Readiness Centers (FRCs). This change establishes a new business process for Navy BRAC IMSP 

requisitioning. It impacts DAAS routing rules and establishes DAAS rules for creation of supply and 

shipment status associated with these requisitions. Other DoD Components processing rules are not 

impacted. Comment resolution/concurrence is provided at Enclosure 2.

b. Background: As a result of the 2005 BRAC decision, Retail SS&D functions and 

associated infrastructure supporting Service industrial/maintenance sites will transfer to DLA. DLA 

will be submitting DLA-funded requisitions to other Services to procure materials that will be prepositioned at strategic locations until the artisans at the NSYs and FRCs begin specific maintenance 

jobs and submit funded-requisitions for these assets from DLA. DLA will be purchasing the materials; 

however DLA is not the actual end user, and does not maintain interchangeability and substitutability 

(I&S) data for NSNs managed by other Sources of Supply (SoSs). 

c. Detailed Procedures: 

(1) DLA will be the material provider for all standard and non-standard, DLA 

managed and non-DLA managed, consumable material required for fulfillment of IA requisition alerts1

                                                           

1

 The requisition alert transaction allows Navy BRAC IMSP sites to notify DLA of their requirements in advance of the 
Attachment 

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by redistribution, material purchases both onsite, at DSCR/DSCC/DSCP or local manufacture to 

support the BRAC designated IA’s operation, maintenance, and production. 

(2) The IA will perform the material determination within the local planning 

system. When no assets are available locally and the item is considered a consumable item, an 

unfunded requisition alert will be generated to DLA. DLA will evaluate the industrial sites requisition 

alert to determine the appropriate method of fulfillment. 

(a) For FRCs, if DLA-owned assets are not available, and the NSN on 

the requisition alert is managed by a SoS other than DLA, Enterprise Business System (EBS) will 

create and send an outbound DLA funded-requisition to the SoS to obtain the required NSN and 

quantity. 

(b) For NSYs (including off-station forward site requisition alerts), if 

unprotected DLA- owned assets are not available at the co-located distribution depot, DLA will submit 

a DLA requisition to the Navy Enterprise Resource Program (ERP) (Routing Identifier = NRP) for 

availability of Real-time Reutilization Asset Management (RRAM)2 system free issue assets. See 

processing rules for RRAM at Enclosure 1. 

(c) IA Worksite Support. When DLA requisitions to other SoSs are 

created for shipment to the IA worksite, a DLA document number using the new unique Navy/DLA 

DoDAAC (N__DLA3) will be used. The requisitioner and ship-to DoDAAC will be the new 

Navy/DLA DoDAAC. This ensures shipping is direct to the IA worksite and billing will be to DLA. 

The requisition will cite Signal Code ‘C’ (indicating materiel is to be shipped to the requisitioner and 

billed to the fund code) or Signal Code ‘D’ (indicating materiel is to be shipped to the requisitioner, 

no billing applicable) and Advice Code ‘2W’ (indicating free issue only (partial fill allowed/no 

backorder of unfilled quantity). DLA funds will be identified by the Fund Code. The media and 

status (M&S) code will direct all supply status and Materiel Obligation Validation (MOV)4

transactions to the DODAAC listed in the Supplementary Address field (M&S Code U=100% supply 

and shipment status to the supplemental address by Defense Message System (DMS)) . The 

Requisition Priority, Required Delivery Date, Distribution Code, Project Code, and Advice Code from 

the original Navy requisition alert or funded requisition submitted to DLA will be perpetuated on the 

outbound DLA requisitions. 

(d) Off Station Support. When DLA requisitions to other SoSs are 

created for shipment to an IA forward site for off-station support5, a DLA document number using the 

new unique Navy/DLA DoDAAC (N__DLA) will be used. The format used will be different 

depending upon the material manager. 

 

                                                                                                                                                                                                          

funded requisition, thereby allowing DLA to procure and position materiel appropriately to support prompt order 

fulfillment. Refer to ADC 381 for the procedures and content of the DLMS Requisition Alert. 2

 The Navy RRAM application provides a mechanism for automated requisitioning of residual (excess) assets. NSY sites 

(but not FRCs) are entitled to RRAM support under Navy business rules. 

3

 This structure is tentative. 

4

 Refer to ADC 369, Alternative Procedures for Material Obligation Validation (MOV) under Navy BRAC SS&D/IMSP, 

for procedures to be used in performing MOV for the unique N__DLA DoDAACs. 

5

 Refer to ADC 370, Requisitioning for Off-Station Support and New Non-Inventory affecting Denial Management Code 

indicating Off-Station Materiel and associated Procedures under Navy BRAC SS&D IMSP. 
Attachment 

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1. When the manager is Navy the requisition from DLA will reflect: 

The new N0*DLA DoDAAC as the requisitioner; 

The forward site’s NSY DoDAAC in the ship-to/supplementary address; 

 Signal Code L (ship-to supplementary address and bill-to the fund code); 

A fund code associated with a DLA line of accounting and a DLA DoDAAC to 

receive the interfund bill; 

A new Distribution Code 5 (associated with the DLA DoDAAC for distribution of 

status and MOV); and 

Media and Status Code 0. 

2. When the service manager is NOT Navy the requisition from 

DLA will reflect: 

The new N__DLA DoDAAC as the requisitioner; 

The forward site’s NSY DoDAAC in the ship-to/supplementary address; 

 Signal Code M (ship-to supplementary address and no billing required); 

Advice code: 2W indicating not to backorder any unfilled quantity 

A new Distribution Code 5 (associated with the DLA DoDAAC for distribution of 

status and MOV); and 

Media and Status Code 0. 

This combination of transaction structure and DAAS business rules will allow materiel to be shipped 

directly to the forward site while DLA continues to receive supply and shipment status to perform 

necessary logistics functions. 

(e) DLA requisitions that are assigned document numbers beginning 

with the Service/Agency Code N (using the new unique DLA/NAVY DoDAAC (N__DLA)) will 

allow recognition of the Navy as the end customer. This will: 

1. Prompt the SoS to apply Navy interchangeability and 

substitution (I&S) rules when supporting these requisitions. 

2. Prompt RRAM to authorize access to RRAM assets as a 

potential source for free-issue material to support shipyards without making changes to the RRAM 

legacy system. 

3. Preclude the SoS from associating the requirement with 

DLA and providing inappropriate Supply Status DS (Requisition received for an item for which your 

Service is not a registered user. Issue action is being processed. Request action be taken to register 

your Service as a user using the procedures outlined in DoD 4100.39-M (FLIS Procedures Manual). 

4. Preclude the SoS from associating the requirement with 

DLA and providing inappropriate Supply Status CC (Nonconsumable item. Your Service is not a 

registered user. Submit your requisition to your Service ICP for registration action.) 

5. Preclude the Source of Supply from applying edits for 

other than Navy customers. 

(f) There will be seven new Navy DODAACs assigned for DLA use, 
Attachment 

Page 4 

one for each of the three FRCs and one for each of the four NSYs. Since these are Navy DODAACs, 

each one will begin with Service/Agency Code=N and will be updated to the DAAS DoD Activity 

Address Directory (DoDAAD) in coordination with DLA. DLA will control the assignment of these 

DODAACs in EBS for use on outbound requisitions to support Navy IAs. The Navy locations to be 

associated with the seven new DODAACs assigned for DLA use are: 

N01DLA = FRC EAST Cherry Point 

N02DLA = FRC SOUTHEAST Jacksonville 

N03DLA = FRC SOUTHWEST San Diego 

N04DLA = NNSY Norfolk 

N05DLA = PSNS&IMF Puget Sound 

N06DLA = PHNSY&IMF Pearl Harbor 

N07DLA = PNSY Portsmouth 

d. Distribution Code will be assigned to DLA DoDAAC SL4701 to support for 2005 

BRAC decision. 

CODE

5 

DEFINITION

Inter-Component use with Service/Agency Code N to identify a DLA DoDAAC to receive 

supply and shipment status and materiel obligation validation (MOV) for DLA-funded Navy 

requisitions to other Services under industrial activity support agreement. 

e. Alternatives: Assignment of a new Category C Project Code to identify Navy as the 

end user (cited on DLA requisitions using only DLA-series DoDAACs) was originally proposed by 

DLA. ODASD(SCI) rejected this concept as overly complex as it would require not only very 

complex programming for DLA and the Navy to look at a project code vice DoDAAC to determine 

requisitioner /processing, but would also require reprogramming of all other Services systems and for 

the same reason. To lessen the impact, ODASD(SCI) recommended that DLA/Navy assign a new 

unique Navy DoDAAC for each of the FRCs and NSYs and change EBS to recognize these unique 

DoDAACs as “DLA” DoDAACs and process accordingly. The DLA S-series DoDAAC would then 

be carried as the supplemental DoDAAC in the requisition and the requisition would be coded in a 

manner such that billing and status would be directed to the DLA DoDAAC as required by DLA. This 

will enable all other systems to work as they do today and should minimize any rework beyond EBS 

being able to process these transactions as they would DLA transactions. 

5. REASON FOR CHANGE: As a result of BRAC 2005, DLA will be submitting requisitions to 

other sources of supply for materials in support of Navy FRCs and NSYs. DLA is not the end-user of 

the material and is not registered as a Secondary Inventory Control Activity (SICA). This change will 

associate DLA requisitions to the Navy as the actual end-user which would result in positive supply 

support I&S considerations and access to RRAM assets. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: EBS will be able to comply with DLMS standards for the IMSP process. 

This change, when compared to the alternative, reduces the impact to other SoS systems.

b. Disadvantages: Non-standard process.
Attachment 

Page 5 

7. Impact: 

a. Implementation Schedule: December 2010. 

b. Policy Impact: The concept documented in this ADC to accomplish the DLA/Navy 

requirement has been approved by ODASD(SCI). 

c. Transportation Billing Procedures: Refer to comment resolution. 

d. DLMS Data Content: There are no new DLMS data elements associated with this change. 

A new code value is assigned for the Distribution Code as shown above. 

e. DAASC Mapping/Procedures: 

(1) No revisions to DAAS mapping. 

(2) DAAS change will be required to follow DLA procedures for routing the 

requisition to the current SoS under FLIS (in lieu of current Navy procedures for passing the 

requisition to the activity identified by the Routing Identifier-To). 

(3) DAAS will need to create a copy of supply and shipment status for DLA 

requisitions using unique N__DLA DoDAACs when the ship-to is not the IA worksite. 

f. Publications: Procedures must be documented for the DLMS manual and will be provided 

upon approval of requested change. 
Enclosure 

Page 1 

Enclosure 1, Processing Rules for RRAM/NERP 

Processing Rules for RRAM/NERP 

RRAM 

Material 

Status 

Material 

Cognizance 

(COG) 

DLAassigned 

Signal 

Code 

Navy ERP 1.1 (NRP) Action DLA Enterprise Business System (EBS) Action 

Available 

All non-DLA 

Consumable 

Cog Material 

(less 3B/9B) 

C or L 

1. Process as free issue 

2. Provide BN Status (requisition 

processed as free issue) to fund 

code addressee (SL4701) 

 3. Direct free issue 

1. Process BN status (deobligate funds) and provide 

BN status to NSY for corresponding NSY 

Requisition Alert document number 

2. Provide pre-positioned materiel receipt document 

(PMRD) for unique DoDAAC (N__DLA) document 

number, including NSY Requisition Alert document 

number, NSY RIC ownership, to IA Work Site 

Available 

DLA 

Consumable 

Material 

(3B/9B) 

M or D 

1. Process as free issue 

2. Provide BN Status to 

Distribution code addressee 

SUPADD (DLA SL4701)

 3. Direct free issue 

1. Process BN status and provide BN status to NSY 

for corresponding NSY Requisition Alert document 

number 

2. Provide pre-positioned materiel receipt document 

(PMRD) for unique DoDAAC (N__DLA) document 

number, including NSY Requisition Alert document 

number, NSY RIC ownership, to IA Work Site 

Partial 

Available 

DLA 

Consumable 

Material 

(3B/9B) 

M or D 

1. Provide BN Status for 

available quantity to Distribution 

Code addressee. to SUPADD 

(DLA SL4701)

2. Direct free for partial issue 

3. Provide CM (rejected – not 

available for free issue) for 

unavailable quantity to 

Distribution Code addressee. to 

SUPADD (DLA SL4701)

1. Process BN status for partial free quantity 

available and provide BN status for partial quantity 

to NSY for corresponding NSY Requisition Alert 

document number 

2. Create PMRD for partial free quantity for unique 

DoDAAC (N__DLA) document number with NSY 

Requisition Alert document number, NSY RIC 

ownership, to the IA Work site 

3. Process CM status for unavailable free quantity & 

initiate DLA internal sourcing logic for the 

unavailable free quantity. 

Partial 

Available 

Navy 

Consumable 

Material 

(1H/3H) 

C or L 

1. Provide BN Status for 

available quantity to fund code 

addressee 

2. Direct free issue 

3. Suffix for remaining balance. If 

remaining balance is available, 

direct issue with BA (processed 

for shipment) status; if remaining 

balance is not available provide 

BB (back ordered) status to Fund 

code addressee 

1. Process BN status for partial free quantity 

available and provide BN status to NSY for 

corresponding NSY Requisition Alert document 

number 

2. Create PMRD for partial free quantity for unique 

DoDAAC (N__DLA) document number with NSY 

Requisition Alert document number, NSY RIC 

ownership, to the IA Work site 

3. Process BA or BB status for remaining quantity & 

provide BA or BB status to NSY for corresponding 

NSY Requisition Alert document number 

 
Enclosure 

Page 2 

 

Processing Rules for RRAM (Continued) 

RRAM 

Material 

Status 

Material 

Cognizance 

(COG) 

DLAassigned 

Signal 

Code 

Navy ERP 1.1 (NRP) Action DLA EBS Action 

Partial 

Available 

Navy 

Consumable 

Material 

(1H/3H) 

M or D 

1. Provide BN Status for 

available quantity to Distribution 

Code Addressee 

2. Direct free issue 

3. Generate CM Status 

(cancellation) for unavailable 

free quantity & send Distribution 

Code Addressee 

1. Process BN status for partial free quantity available 

and send BN status to NSY for corresponding NSY 

Requisition Alert document number 

2. Create PMRD for partial free quantity available for 

SL4701 (BN status) document number with NSY 

Requisition Alert document number, NSY RIC 

ownership code & send to the DSS IA Work Site 

3. Process CM cancellation status & initiate EBS 

sourcing logic for the unavailable free quantity 

Partial 

Available 

Other than 

DLA & Navy 

Service/ 

Agency 

Managed 

Materiel 

C or L 

1. Provide BN Status for partial 

available free quantity & send to 

Fund Code Addressee 

2. Direct material issue & 

shipment 

3. Refer unavailable free 

quantity & provide BM status to 

Fund Code Addressee. 

1. Process BN status for partial quantity available and 

send BN status to NSY for corresponding NSY 

Requisition Alert document number 

2. Create PMRD for partial quantity for SL4701 (BN 

status) document number with NSY Requisition Alert 

document number, NSY RIC ownership code & send 

to DSS IA Work site 

3. Process BM status & and send BM status to NSY 

for corresponding NSY Requisition Alert document 

number 

Partial 

Available 

Other than 

DLA & Navy 

Service/ 

Agency 

Managed 

Materiel 

M or D 

1. Provide BN Status for partial 

available free quantity & send to 

EBS 

2. Direct material issue & 

shipment 

3. Provide CM (cancellation) for 

unavailable free quantity & send 

to EBS 

1. Process BN status for partial quantity available and 

send BN status to NSY for corresponding NSY 

Requisition Alert document number 

2. Create PMRD for partial free quantity for SL4701 

(BN status) document number with NSY Requisition 

Alert document number, NSY RIC ownership code & 

send to DSS IA Work site 

3. Process CM cancellation status & initiate EBS 

sourcing logic for the unavailable free quantity 

Not 

Available 

DLA 

Consumable 

Material 

(3B/9B) 

M or D 

Provide CM (cancellation) for 

not available free quantity & 

send to EBS 

Process CM cancellation status & initiate EBS 

sourcing logic for the not available free quantity 

Not 

Available 

Navy 

Consumable 

Material 

(1H/3H) 

C or L 

Issue or back order not 

available free quantity & provide 

BA or BB status to EBS 

 Process BA or BB status for not available free 

quantity & send BA or BB status to NSY for 

corresponding NSY Requisition Alert document 

number 

Not 

Available 

Navy 

Consumable 

Material 

(1H/3H) 

M or D 

Provide CM (cancellation) for 

not available free quantity & 

send to EBS 

Process CM cancellation status & initiate EBS 

sourcing logic for the not available free quantity 

Not 

Available 

Other than 

DLA & Navy 

Service/ 

Agency 

Managed 

Material 

C or L 

Refer not available free quantity 

to Other Service/Agency source 

of supply & provide BM status to 

EBS 

Process BM status for not available free quantity & 

send BM status to NSY for corresponding NSY 

Requisition Alert document number 

Not 

Available 

Other than 

DLA & Navy 

Service/ 

Agency 

Material 

M or D 

Generate CM (cancellation) for 

not available free quantity & 

send to EBS 

Process CM cancellation status & initiate EBS 

sourcing logic for the not available free quantity 
Enclosure 2 

Page 1 

Enclosure 2, DLMS Change Concurrence/Comment Resolution 

 Submitter Response Response 

1. DLA Concur 

1 There are some key questions being 

raised in the ops area in DLA. Namely: 

Who will be the DODAAC Monitor for 

these DODAACs? 

Will there be procurement authority 

assigned to these DODAACs? 

1. Navy Central Service Point (CSP) will input the 

new DoDAACs after coordination with DLA. 

2. The DoDAAC Authority Code will authorize 

requisitioning. If DLA requests, a new DoDAAC 

authority code could be developed that identifies 

these DODAACs that begin with an "N" as "Use 

only for Requisitions that are originated by DLA for 

delivery to Navy Industrial Activities." 

3. The plan is to publish procedures in the DLMS 

manual regarding authorized use of these DoDAACs. 

2. Navy Concur 

1. Editorial - Correct Navy ERP Routing 

Identifier 

2. In section 6.d.2 (copied below), there is 

a specific distinction between DLA routing 

and Navy passing processes for purchase 

orders. We are not familiar with DLA 

routing. 

"DAAS change will be required to follow 

DLA procedures for routing the requisition 

to the current SoS under FLIS (in lieu of 

current Navy procedures for passing the 

requisition to the activity identified by the 

Routing Identifier-To)." 

From the context of the document and the 

wording, the best I can conclude is the 

DLA routing is: 

NSY PO is created and sent to DLA for 

fulfillment. DLA does not have the 

material and instead of forwarding the PO 

on to RRAM, DLA will create a new PO 

in EBS with the NEW PO # to request the 

material from RRAM. Responses from 

RRAM are forwarded back to DLA (either 

the specific DODDAC or EBS) depending 

on the material. From there, DLA will 

send a response back to the NSY PO. 

1. Corrected (NRP) 

2. I assume by PO you are referring to the 

requisition alerts (unfunded requisition). If so then 

yes. There are no funds associated on the request 

from Navy to DLA. When DLA requests material 

from another Service it becomes DLA funded and all 

status comes to DLA. 

3. In addition regarding DAAS rules for routing vs. 

passing rules: 

In general, Navy (e.g., N-series) requisitions are 

"passed" by DAAS to the activity identified as the 

RIC-To. 

DLA (e.g., S-series) requisitions (A0_) are "routed" 

by DAAS to the FLIS Source of Supply - regardless 

of what is shown in the RIC-TO. 

For this new process, the requisition is prepared by 

DLA on behalf of the Navy. It will look like a Navy 

requisitioner, but we want DAAS to "route" and not 

"pass." 

. 
Enclosure 2 

Page 2 

3. Air Force Concur 

4. USMC Concur 

5. DSCA 1) Will this PDC will impact billing? If 

so, how? 

2) The PDC identifies the routing ID for 

ERP as "NPR." Navy uses "NRP." Is 

"NPR" a typo? 

3) What status/shipping transactions will 

be sent to Navy FMS MISIL? 

There is no applicability to FMS in these procedures. 

Materiel previously purchased by the Navy from 

Navy, Air Force, GSA, etc., will be pre-purchased by 

DLA (from other sources of supply) and prepositioned for the Navy BRAC sites that will then 

purchase this materiel from DLA. In order for DLA 

to buy the materiel from the other Services on behalf 

of the Navy BRAC site, DLA will use these new Nseries DoDAACs (so that the other Services will not 

interpret as a DLA customer). 

Status will be provided the IA site, subsequent to 

purchase and protection. Not applicable to FMS. 

Typo corrected. 

6. DPAP 

contractor 

support 

I assume these new DoDAACs will appear 

on DVD shipments as well as other new 

acquisitions--is that correct? 

Will the DoDAACs be DSS Ship TO 

locations? Will the shipments ever be to 

"other than the DoDAAC used within the 

requisition number? Will any of the 

material ordered under this process ever be 

shipped direct to a Contractor site? A pure 

one-to-one ONLY relationship would be 

nice but is it reality? I ask as I am trying to 

determine any impacts on WAWF, the 

IUID Registry and/or the GFP Hub. 

Yes. 

The ship-to will normally be the co-located depot 

(associated with the N__DLA DoDAAC in the 

requisition document number). However, shipment 

may be direct to the forward site identified in the 

supplemental address. 

If the Source of Supply from which DLA requisitions 

the materiel uses a DVD shipment to satisfy the 

requirement, then there may be WAWF applicability. 

DSS will perform receipt and acceptance processing 

when materiel is receipted by the DD. 

7. USTRANSCOM Abstains 

8. J627 

(formerly 

DLMSO) 

1. Navy will likely get the transportation 

bills for these movements, because of the 

"N" in the DoDAAC, which translates to 

the document number and subsequent TCN 

assigned for the movement. 

2. Use of N__DLA DoDAACs may 

impact Logistics Metrics Analysis 

1. When material is pulled from a DDS site the 

transportation cost will be billed to the associated 

TAC on the Requisitioning DoDAAC. When there is 

no TAC the RIC-TO will be billed. The RIC-TO for 

the new DLA N__DLA DoDAACs is SMS. When 

the DoDAACs were established no TAC code was 

requested so billing should be to DLA, SMS Routing 
Enclosure 2 

Page 3 

Reporting System (LMARS). N__DLA 

DoDAAC response time will be captured 

under Navy metrics. 

Identifier Code. 

2. LMARS changes will be explored at a later time. 

9. DMLSS 

Program, 

JMFLDC 

Concur 

10. ODASD(SCI) See Reference 3B.