DLMSO 

 

 

MEMORANDUM FOR RECORD 

SUBJECT: Defense Logistics Management Standards (DLMS) Supply Process 

Review Committee (PRC) Meeting 99-4, December 7-9, 1999 

Purpose: The Defense Logistics Management Standards Office 

(DLMSO) hosted the subject meeting at the Headquarters Complex, Ft. 

Belvoir, VA. Specific discussion topics are noted below. A list of 

attendees is shown at Enclosure 1. 

Brief Summary of Discussion: Ms. Ellen Hilert and Ms. Mary Jane 

Johnson, Supply PRC Co-Chairs, and Ms. Vermella Savage, MILSTRIP 

Administrator, facilitated discussion: 

Review of Meeting Topics: 

a. DLMS Quarterly Supply Status Review and DLMS Change 

Proposal Issue Resolution. The following specific changes were 

discussed. 

(1) Proposed DLMS Change (PDC) 11, Revision of Status 

Code CX. This change requires requisitioners to provide a valid billto address when submitting a requisition or it will be rejected with 

status code CX. The SPRC approved this change with recommendations 

for revision to include additional edit criteria for a valid fund code 

when signal code is C or L and appropriate validation for DI Code FTE. 

The approved change will reflect both a short-term implementation 

under DAASC and a long-term implementation by the Components. The 

draft approved change was reviewed. DLMSO will coordinate revisions 

with DAASC and release the final version.

(2) RFID for AMCL 3 (MILSTRAP), Supply Condition Code 

(SCC) W for Unserviceable Warranted Assets. This change provides a 

means of identifying, segregating, and controlling unserviceable 

warranted assets. Components were requested to validate this as a 

continuing requirement. 

(3) RFID for ADC 18, Pseudo Closure Procedures. This 

change modifies material receipt acknowledgement procedures to expand 

use of DI ARH to provide notice to the storage activity to close open 

MRO records. The change was approved for staggered implementation by 
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the Services in conjunction with DLA implementation. The change will 

be released when DLA provides an implementation date. 

(4) RRFID for AMCL 32 (MILSTRIP), Mandatory Entry 

Blocks on Material Release Documents. This change requires mandatory 

entry of the controlled inventory item code (CIIC) and shelf-life code 

on the DD 1348-1A for issues from stock. Services were requested to 

check implementation status relevant to ammunitions. DLA is the only 

Component that has not responded to the RRFID. DLA agreed to research 

for the 00-1 meeting. 

(5) PDC 33, Exclusive Use of “M” in rp 40 for 

MILSTRIP-Based EMALL Requisitions. This change modifies MILSTRIP to 

restrict use of the previously reserved code “M” in first position of 

the document number serial number. DLMSO has informed the EMALL 

program manager that there is no way to establish an exclusive EMALL 

identifier (“M” or any other value) within the document number without 

impact on other DoD customers. An alternate approach will be 

investigated. 

(6) DLMS Proposed Change 36, Advanced Shipping 

Information (ASI). This change requires shipping activities to 

provide advanced shipping information to automatically alert customers 

of what they can expect to receive. The initial ASI requirement was 

to provide the customer with the depot scan of the actual load list of 

items taken at the loading dock after the doors are closed on the 

truck. The SPRC recommended that the transportation community, with 

support from the SPRC, assume the lead for this effort. Ms. Pat 

Marten, DLSC-LDT, will coordinate definition of the requirement and 

further refinement of the implementation convention (IC). 

(7) AMCL (MILSTRIP) 40, Notification of Customer 

Nonresponse to Material Obligation Validation (MOV) Request. This 

change notifies customers of nonresponses to MOV requests when 

backordered requisitions are in pre-award status. This alerts the 

customer that the material will be shipped and billed unless canceled. 

This change was approved for staggered implementation beginning March 

2000. Initial implementation will be intra-Navy. Publication in 

MILSTRIP will be deferred pending inter-Component implementation. 

DLMSO will release the approved change. 

b. Issues Relevant to AMCLs 11 & 15, Revised Materiel 

Receipt Acknowledgement (MRA) Procedures - Security Assistance (SA) 

Implementation Issues/Concerns. Previously, the Committee was given a 

list of specific DSCA concerns regarding how AMCLs 11 & 15 were 

implemented by each Component. It was determined that the AMCLs were 

implemented differently (although in accordance with approved 

procedures) and, in isolated instances, incorrectly. Committee 

members were asked to provide DLMSO a response to the specific DSCA 
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concerns. Only DLA issues have been resolved adequately. Outstanding 

Component responses should be forwarded to DLMSO expeditiously. 

c. Joint Group on Materiel Management – Disposal Policy 

Work Group. Mr. Dave Robbins and Mr. Tom Ruckdaschel, DLSC-LC, 

updated the Committee on current efforts to resolve reported 

deficiencies in intransit visibility and control in shipments to 

DRMOs. Short-term corrective action will be addressed in a DLMS 

change proposal for DAASC implementation that will improve the quality 

of information reported to the Intransit Control System. 

d. MOV Program under MILSTRIP. The Navy requested that the 

Components address their concern that the MOV program may be an 

outdated requirement. The Components responded that they would not 

consider termination without in-depth study and verification that the 

program is not working as intended. GAO findings have previously 

indicated that DoD activities do not adequately pursue cancellation of 

unneeded material on backorder. Thus, automatic cancellation following 

failure to respond to MOV requests constitutes a savings estimated in 

the millions. 

e. Electronic Data Interchange (EDI) Integrated Product 

Team (IPT)/DLMS Implementation Status. Lt Col Richard Modell, DLMSO, 

provided an update on the IPT’s efforts in support of Defense Reform 

Initiative (DRID) #48, Adoption of Commercial EDI Standards for DoD 

Logistics Business Transactions. The corporate level EDI 

implementation plan is in formal staffing with no major obstacles 

reported. Both policy and plan are available on the IPT web site at 

www.log.edi.migration.hq.dla.mil. 

f. Issues Relevant to Approved DLSS/DLMS Change 9A 

w/Addendum, Validation of F/AD I Activities.

(1) Component Evaluation of DAASC Reports. The Navy 

identified the cause of some suspected abuse was due to mismatches 

resulting from DoDAAC reassignment for vessels which cross between 

Atlantic and Pacific oceans. This can be easily corrected by DAASC 

allowing a match for Navy vessel DoDAACs exclusive or “R” or ‘V” in 

the first position. The SPRC will review DAASC reports for the 00-1 

meeting. Members will be expected to report findings and corrective 

actions related to the top 5 activities identified for suspected abuse 

during a specified month.

(2) F/AD I Authorization Based upon Program. 

Currently, the CJCSI that governs F/AD assignment authorizes F/AD I 

for programs as well as units. Lt Col Baker indicated that an attempt 

will be made to obtain DoDAACs associated with programs during the 

next review cycle. 
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(3) Civil Agency Abuse. Previously, Mr. Hood, GSA, 

agreed in principle that civil agency transactions misusing the 

priority code could be automatically downgraded. GSA was requested to 

present their recommendation during the 00-1 meeting.

(5) PDC 29, Requisition Priority Designator (PD) 

Validation. There was further discussion of the Air Force 

nonconcurrence to this proposal which supports the validation process 

procedurally by requiring the appropriate construction of the 

requisition transaction. The DoDAACs used in the Air Force 

requisitioning process are not assigned at the same level as the F/AD. 

Therefore, the F/AD I authorized DoDAAC may not appear in the actual 

requisition. Unless this situation can be resolved, the SPRC cannot 

move forward on the DUSD objective of automatic downgrading where 

unauthorized use of high priority coding is detected. 

g. MILSTRAP Chapter 4 and Chapter 5. Ms. Johnson 

distributed copies of the updated chapters for PRC review and comment. 

The chapters include administrative revisions to support DoD policy 

and AMCL 8A procedures that place inventory accountability for items 

in storage with the distribution depot. Chapter 4 will be published 

in Formal Change 5 to MILSTRAP (anticipated publication April 2000). 

Chapter 5 will be published in a MILSTRAP Interim Change. 

h. Next Meeting. The 00-1, Supply PRC meeting is scheduled 

for April 4-7, 2000. The agenda will include an F/AD I validation 

issues, and change proposal resolution as needed, and screening of 

non-critical pending changes for cancellation under the DLSS, MRA 

implementation, and Supply Discrepancy Reporting issues. 

 

 

ELLEN HILERT MARY JANE JOHNSON 

Supply PRC Co-Chair Supply PRC Co-Chair 

 

APPROVE: 

JAMES A. JOHNSON _____________ 

Director, DLMSO 

Enclosures