IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BEL.VOIR, VIRGINIA 22060-6221 

MEMORANDUM FOR SEE DISTRIBUTION 

October 02, 2012 

SUBJECT: Approved Addendum to Approved Defense Logistics Management System 

(DLMS) Change 448A, Address Line 5 Country Name Implementation and Related 

DoDAAD Batch Transactions (DoDAAD/MAP AD/Supply/Finance) 

Attached addendum modifies approved changes in ADC 448, address Line 5 "country name" 

implementation in DoD Activity Address Directory (DoDAAD) and Military Assistance Program 

Directory (MAP AD) and related DoDAAD batch T A_ transactions. 

Addressees may direct questions to Ms. Samantha Khuon, Chair, MAP AD Process Review 

Committee (PRC), 703-767-5288, DSN 427-5288 or email: samantha.khuon@dla.mil and/or Ms. 

Ellen Hilert, Co-Chair, Supply PRC, email: ellen.hilert@dla.mil and/or Robert Hammond, Chair, 

Finance and DoDAAD PRCs, email: robert.hammond@dla.mil. Others must contact their 

Component or Agency designated representative. 

Attachment 

As stated 

DISTRIBUTION: 

DLMS PRC MEMBERS 

cb~~ Director 

DLA Logistics Management 

Standards Office 

DODAAD, MAP AD, SUPPLY, FINANCE 

UNITED STATES TRANSPORTATION COMMAND 

CHIEF, LOGISTICS SUPPORT ACTIVITY, PACKAGING, STORAGE AND 

CONTAINERIZATION CENTER, ATTN: AMXLS-AT 

DEFENSE INFORMATION SYSTEMS AGENCY, ATTN EE33 

cc: ODASD(SCI) 

Federal Recycling Program G Printed on Recycled Paper 
Attachment, ADC 448A

Page 1

ADC 448A

Addendum to Approved Defense Logistics Management System 

(DLMS) Change 448A, Address Line 5 Country Name Implementation 

and related DoDAAD batch transactions (DoDAAD/MAPAD/Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical/Functional POC: DLA Logistics Management Standards Office

2. FUNCTIONAL AREA: 

a. Primary/Secondary Functional Area: DoDAAD/MAPAD/Supply/Finance

b. Primary/Secondary Functional Process: N/A

3. REFERENCES: 

a. OSD(AT&L) Policy Memorandum, dated June 6, 2011, subject; “Department 

of Defense Country Code Standard”, Linked at DoD Country Code Memo

b. OSD(CIO) Policy Memorandum, dated May 5 2010, subject; “Monitoring 

Country Code Standard Transition”, Linked at Country Code Standard Transition

c. Military Standard (MIL-STD) 129P, Change 4; dated September 19, 2007, 

subject; “Department of Defense Standard Practice, Military Marking for Shipment and 

Storage”

d. DLM 4000.25 Defense Logistics Management System 

e. DLM 4000.25-1 Military Standard Requisition and Issue Procedures 

(MILSTRIP)

f. DOD 5105.38-M online Security Assistance Management Manual (e-SAMM),

Chapter 4, Table C4.T2 

g. Approved DLMS Change 318, DoD Activity Address Directory (DODAAD) 

Country Codes in the DODAAD 

h. Approved DLMS Change 448, Implementation of International Standards 

Organization (ISO) 3166-1 codes for the identification of countries and their subdivisions 

(DoDAAD/MAPAD/Finance)
Attachment, ADC 448A

Page 2

4. APPROVED CHANGE:

a. Brief Overview of Change: This change is an addendum to ADC 448 and not 

a total replacement. The addendum approves changes to the address placement and 

business rules associated with adding the country name to the address fields in the 

DoDAAD and MAPAD and removing the previously approved changes for DoDAAD 

batch processing.

b. Background: 

(1) The Military Shipping Label (MSL) supports five lines and the 

United States Postal Service (USPS) requires the country name be spelled out in English 

on the last line of the address. ADC 448 (reference h, pages 6 and 7), designated the 

country name to be in the “last line” of the address. However, further impact assessment

revealed that there may be unintended consequences to designating the “last line” for 

country name versus consistently having the country name in the fifth line. Legacy 

systems that are only able to receive and process four lines of address data parse the 

“last line” for city, state code, country code and zip code. By reserving the fifth line 

solely for the country name associated with the ISO 3166-1 country code, this change 

will not force a process change on those legacy systems. ADC 448 directed DLA 

Transaction Services to modify DoDAAD batch TA_ transactions to accommodate the 

fifth address line. Further assessment determined that adding the fifth line to batch 

transaction requires significant reprogramming to legacy systems; since batch 

processing is not the preferred update technique, this reprogramming is not considered 

cost effective.

(2) MAPAD already contains five address lines. The MSL supports 

five address lines, which may be used for country name for both DoDAAD and 

MAPAD. Systems receiving DoDAAD discrete data elements may be using the existing 

discrete ISO 3166-1 country code data to print the country name on the MSL in an 

available address line and would be able to do so in the fifth address line based on ADC 

448.

(3) There are two ways data is updated in DoDAAD and MAPAD:

(a) When the free form indicator is set to “X” in DoDAAD

and MAPAD, the DoDAAD Central Service Point (CSP) or International Logistics 

Control Office (ILCO) representatives are responsible for entering the address in free 

form. There is no standard method for entering address data in free form. DLA 

Transaction Services does not apply edits to free form data. Although the systems capture 

discrete fields for city, state, zip/postal code, and country code, the information is not 

used to construct the last line of the address. 
Attachment, ADC 448A

Page 3

(b) When the free form indicator is not set to “X”, the 

DoDAAD CSP and ILCO representatives enter the address in the first three lines in 

DoDAAD, or the first three lines in MAPAD. The systems use the discrete fields for city, 

state, zip/postal code, and country code to correctly construct the last line of the address. 

c. Describe Approved Change in Detail:

(1) DoDAAD

(a) DLA Transaction Services will:

1. Not implement the batch change approved in ADC 448. 

The current TA_ transaction processing will be retained without change.

2. Modify the DoDAAD master file layout to add “country 

name” value to each Type Address Code (TAC) line five address (i.e., T1_ADDR5, 

T2_ADDR5, T3_ADDR5 and T4_ADDR5).

3. Place the ISO 3166-1 country name from the first 

column of the country code table into address line five of the TAC addresses via database 

trigger when the free form indicator is not set to “X” and the address is not in the United 

States.

4. Only allow four editable address lines when the free 

from indicator is set to “X”. This will prevent users from entering non-country name 

information in the fifth line to ensure the fifth line will only contain the country name. If 

the free form indicator is set to “X”, line five of the TAC address will be set to NULL.

5. Modify the DoDAAD Web Update application to 

display the fifth line of address for each TAC. The field will be greyed to indicate the 

field is not user modifiable. 

(b) DoDAAD CSP representatives will not be able to manually 

change the fifth line. Errors in identification of the applicable country must be corrected 

by updating the ISO country code. 

(c) Army and Air Force will not need to modify their DoDAAD

update applications because DLA Transaction Services will populate the country name in 

line five based on the ISO 3166-1 country code.

(d) Components and Agencies should use the address line five (or 

last populated address line) of the TAC to print country name on the MSL in accordance 

with USPS guidelines.

(e) Systems that are not currently capable of processing five 

address lines should plan for its use at their earliest opportunity.
Attachment, ADC 448A

Page 4

(2) MAPAD 

(a) DLA Transaction Services will:

1. Modify the MAPAD web update application to first

determine if line 5 is not used. 

a. If line 5 is blank, the free form indicator is not 

set to “X” and the address is not in the United States, populate the fifth line via database 

trigger with the ISO 3166-1 country name.

b. If the line 5 contains information, the free form

indicator is not set to “X”, the address is not in the United States and the last line is not 

the country name, replace the last line with the ISO country name based on the ISO 

country code via database trigger and notify the user that the country name was placed in 

the last line of the address. NOTE: This is the logic for the MAPAD online update. 

The notification message will be displayed to allow the user to correct the record 

immediately. The message should contain the “before” and “after” data content of 

line five, so the user can decide if the update is valid.

(b) MAPAD ILCO representatives are solely responsible for 

entering address data in the correct USPS format when the free form indicator is set to 

“X”.

d. Proposed Transaction Flow: There are no changes to the current transaction

flows for DoDAAD and MAPAD update.

e. Alternatives: None proposed.

5. REASON FOR CHANGE: 

(1) DoDAAD issues associated with placing country name in the last line 

versus the fifth line include:

(a) The current TAC address in DoDAAD contains 4 lines and 

these addresses contain “city, state and zip code” or “city, country code and zip” in the 

last line (either 3rd or 4th line). If the country name is added as the fifth line, it

minimizes potential problems caused by adding the country name to lines three or four, 

because the fifth line is beyond the parsing range of the current legacy programming. 

(b) DLA Distribution Standard System (DSS) currently uses the 

fifth line for the country name. The Military Standard (MIL-STD) 129P states that line 

five is “DLA addressing options” when printing overseas addresses. A DSS 

representative stated the country name is printed in address line five for overseas 

addresses. If DLA Transaction Services were to use lines three or four, the country name 

would be printed twice by DSS. By adding country name only to line five of the address, 

this problem is avoided, except in the case of free-form addresses, where this may already 

be occurring.
Attachment, ADC 448A

Page 5

(2) DoDAAD modification of batch transactions to add a fifth address 

line is not considered feasible because it requires significant programing changes to 

legacy systems. Batch transactions have not been updated for new data elements in the 

past due to transaction size and legacy system limitations. 

(3) MAPAD TAC addresses contain five lines; however, the fifth line is 

not consistently used for placement of country name. This change is to automate the 

placement of country name in the fifth line and to migrate to the fifth line only to contain 

the country name (pulled from the country code table) in the fifth line through attrition.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages:

(1) DoDAAD

(a) Using the fifth line for the country name minimizes the 

possibility of negatively impacting systems that parse the last line of the address. 

(b) Retaining the existing batch TA_ structure for DoDAAD 

eliminates programming changes, eliminates the possibility that batch broadcasts will fail 

due to incomplete implementation and is consistent with DoDAAD past practice. 

(c) Ensures the fifth line of the TAC address will contain only 

the country name.

(2) MAPAD

(a) This change aligns with how DSS is handling country name 

today.

(b) This change complies with the DLA Tooth to Tail (T2T) 

vulnerability assessment which mandated that all overseas shipments have the country 

name spelled in the fifth line of the address. 

b. Disadvantages:

(1) DoDAAD - None

(2) MAPAD - None

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA Transaction 

Services will implement DoDAAD and MAPAD changes within 30 days from the 

approval date.
Attachment, ADC 448A

Page 6

8. ESTIMATED SAVING/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION: Unknown

9. IMPACT:

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS):

(1) Any Component application that uses the DoDAAD TAC address will 

need to review their existing requirements to account for the country name placement in 

the fifth line of the overseas address.

(2) Any Component application that uses the MAPAD TAC address will 

need to review their existing requirements to account for the country name in fifth line of 

the address for an overseas address.

(3) DLA Transaction Services will need to modify DoDAAD and

MAPAD applications, queries and output formats.

(4) Any application that prints the MSL should consider removing blank 

lines.

d. Non-DLA Logistics Management Standards Publications:

(1) Components should update their publications as needed to reflect this 

new guidance.

(2) Army, as the lead agent for the MIL-STD 129P may need to 

separately staff a change to address the 5th line requirement. Applicable changes will be 

coordinated and staffed by the Chief, Logistics Support Activity, Packaging, Storage and

Containerization Center, ATTN: AMXLS-AT.