DEFENSE LOGISTICS AGENCY

HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

 June 06, 2018

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC)

1306, Carrier Identification and In-Transit Visibility Enhancements for Federal 

Emergency Management Agency (FEMA) (Supply) 

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management Standards (DLMS), for immediate implementation. The Enterprise Business 

Standards Office will post the updated DLMS Implementation Conventions (IC) to the Web at

http://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/,

within 10 days from the above date. 

 Addressees may direct questions to Mr. Eric Flanagan, DOD MILSTRIP Administrator, 

email: Eric.Flanagan@dla.mil. Others must contact their designated Supply PRC representative 

available at http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

HEIDI M. DAVEREDE

Director

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)
Attachment, ADC 1306

Page 1

ADC 1306

Carrier Identification and In-Transit Visibility Enhancements 

for the Federal Emergency Management Agency

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC:

(1) Mr. Eric Flanagan, Enterprise Business Standards Office (EBSO), (571) 363-

9291, DLMS_MILSTRIP@dla.mil.

(2) Mr. Patrick Hawkins, Distribution Standard System (DSS) Portfolio, (717) 

770.4267, Patrick.Hawkins@dla.mil

b. Functional POCs:

(1) Ms. Sherri Troup, DLA Distribution, (717) 771-6046, Sherri.Troup@dla.mil.

(2) Mr. Steven Loper, DLA J341 Order Fulfillment, (614) 323-6589, 

Steven.Loper@dla.mil

(3) Mr. Michael Dingle, FEMA Logistics Management Directorate, (202) 549-

4154, michael.dingle@fema.dhs.gov

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: Transportation

c. Logistics and Transaction Changes (Check All That Apply):

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization X MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition DLM Publications

GFP DOD BRAC
Attachment, ADC 1306

Page 2

3. REFERENCES:

a. The United States National Response Framework (NRF), Second Edition, May 2013

b. GAO-15-781, Emergency Management: FEMA Collaborates Effectively with 

Logistics Partners but Could Strengthen Implementation of Its Capabilities Assessment Tool, 

September 2015.

c. Approved DLMS Change (ADC) 473A, DLMS Revisions to Add the Associated 

Purchase Order (PO) Number (Supports DLA Interface with the Exchange, Navy Exchange 

Service Command (NEXCOM), and Marine Corps Exchange (MCX) Non-Appropriated Funds 

(NAF) Activities, and Non-DOD Customers) (MILSTRIP/Supply/Finance)

d. Defense Transportation Electronic Business (DTEB) DOD Homepage (navigate to 

DOD Transportation ICs) https://www.ustranscom.mil/cmd/associated/dteb/ or the internal page 

at: https://its.ustranscom.mil/cris/dteb/index.cfm (Common Access Card (CAC) required)

e. ADC 86, Revision to DLMS Supplement 511R to Transmit Image Transactions

4. APPROVED CHANGE(S): Substantive updates subsequent to staffing are highlighted in 

green.

a. Brief Overview of Change: This approved DLMS change (ADC) documents new 

DLA procedures that support a planned electronic data interchange (EDI) arrangement with the 

Federal Emergency Management Agency (FEMA). This change will allow the DLA Enterprise 

Business Systems (EBS) to create sales orders that contain FEMA purchase order and item name 

information. DLA will pass this information back to FEMA using the Defense Transportation 

Electronic Business (DTEB) 856F Advance Ship Notice (ASN). This transaction will allow 

FEMA to quickly process inbound shipments from DLA at its forward-staging sites during 

disaster relief operations.

b. Background:

(1) The Department of Homeland Security’s Federal Emergency Management 

Agency is the primary federal agency responsible for assisting state and local governments, 

private entities, and individuals to prepare for, mitigate, respond to, and recover from disasters. 

FEMA collaborates with its federal partners in accordance with Emergency Support Functions 

(ESF) included in the National Response Framework (Reference 3.a.). Emergency Support 

Functions establish collaborative relationships and interagency agreements to leverage federal 

partners’ capabilities to support disaster response efforts.

(2) FEMA deployed the Logistics Supply Chain Management System (LSCMS) 

in 2005 to track the distribution of assets and commodities with FEMA’s ESF partners. LSCMS 

provides integrated, end-to-end support for the disaster supply chain from the initial request for 

disaster goods to the delivery of goods for disaster survivors. FEMA procures commodities and 

assets from its ESF partners and external vendors to fulfill disaster response requests or replenish 

national stocks.
Attachment, ADC 1306

Page 3

(3) The Government Accountability Office (GAO) report, GAO-15-781 

(Reference 3.b.), found that LSCMS could not track partner organizations’ shipments to FEMA 

staging areas and lacked automated interfaces with its partners’ information systems. The report 

also found that FEMA’s ESF partners must manually input shipment information into FEMA’s

vendor portal. The vendor portal allows FEMA to track orders and shipments from time and 

date of shipment to the estimated time of arrival, but not the in-transit real-time location of 

shipments.

(4) FEMA provides an ASN spreadsheet to allow DLA and other ESF partners to

provide shipment information. DLA personnel populate the spreadsheet and manually upload it 

into FEMA’s vendor portal. This allows FEMA personnel to track deliveries to the destination 

location and report item receipts. However, as found in GAO-15-781, the ASN spreadsheet and 

vendor portal do not provide in-transit visibility.

(5) In late 2017, FEMA participated in a series of meetings with DLA to agree on 

an EDI strategy. One of the goals of the LSCMS program office was to create an EDI capability 

that was interoperable with FEMA’s partners and vendors. FEMA worked with DLA to 

implement the DLMS 511R Requisition, 511M Requisition Modification, and 869C Requisition 

Cancellation. After several meetings, both agencies agreed to implement a DLMS-compliant 

solution. However, after further investigation, FEMA discovered that it could not meet the 

requirements below without substantial, cost-prohibitive changes to LSCMS and its business 

model.

(a) National Stock Number or CAGE + Part Number

(b) A five-position whole number quantity 

(c) A unique 14-position document number

(d) Several DOD-unique industry codes in an LQ segment.

(6) Furthermore, FEMA indicated that the DLMS 856S Shipment Status did not 

meet its functional requirements. The DLMS 856S relates to a single requisition document and 

does not provide ASN functionality. LSCMS creates multi-line purchase orders and must receipt 

inbound shipments at the purchase order level. This means the inbound 856 transaction must 

indicate the contents of an entire shipment and associate that shipment with the purchase order. 

FEMA provided the following data as functional requirements that the ASN must accommodate:

Distribution Order Item Name

Partner Reference Number Shipped Quantity (Units)

Trailer Number License Plate Number and State

Pickup Facility Identification Delivery Facility Identification

Estimated Delivery Date Standard Carrier Alpha Code

Lot Number Expiration Date
Attachment, ADC 1306

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(7) In March 2018, DLA and FEMA agreed to re-scope the EDI arrangement to 

focus exclusively on shipment and in-transit visibility. The renewed project recognized the need 

to develop a new DOD transaction that could provide ASN functionality and meet all of FEMA’s 

data requirements. The United States Transportation Command J-6 (TCJ6) developed and 

published a new transaction called the Defense Transportation Electronic Business (DTEB) 856F 

Advance Ship Notice – Federal and DOD. The DTEB 856F is an implementation convention 

that is available for DOD and Federal agencies with similar requirements. TCJ6 has also 

developed and published the DTEB 214A Motor Carrier Shipment Status called the DTEB 214F

Carrier Shipment Status – Federal and DOD. The DTEB 214F supports the needs of DOD and 

Federal organizations that require EDI 214 functionality that meet FEMA’s business 

requirements.

c. Approved Change in Detail:

(1) DTEB 856F Advance Ship Notice

(a) This change authorizes the DLA Distribution Standard System (DSS) 

and Vendor Shipment Module (VSM) to implement the DTEB 856F. The DTEB 856F IC is 

available at the DTEB website (Reference 3.d.). Users are encouraged to access the internal 

page for the most current information (CAC required). The procedures that DSS and VSM must 

follow are included in the approved transaction flow (Section 4.e.) of this document.

(b) FEMA and DLA anticipate that virtually all shipments will be fulltruckload (FTL). The DTEB 856F will represent one FTL shipment; however, a shipment may 

require multiple trailers. In that case, each truckload will have an assigned ASN. A single 

DTEB 856F can identify multiple order lines (e.g., more than one commodity); however a 

shipment can only have one 856F assigned. The DTEB 856F can reference multiple purchase 

order numbers (i.e., distribution orders) in a single transaction, but FEMA expects each truckload 

to include a single Distribution Order (DO) number.

(c) The DTEB 856F will provide carrier identification, item information 

and quantities, and estimated arrival time to LSCMS prior to a shipment arriving at a FEMA 

Incident Support Base (ISB). The DTEB 856F includes the following FEMA-required data 

elements in a hierarchal structure as shown below:

1. Shipment Level:

• Pick-Up Location (Ship-From Address)

• Delivery Location (Ship-To Address)

• Standard Carrier Alpha Code (SCAC)

• Equipment Initial (Equipment owner SCAC)

• Trailer Number

• Transportation Control Number (TCN)

• Bill of Lading Number

• Carrier Pro Number

• License Plate Number and State
Attachment, ADC 1306

Page 5

2. Order Level:

• Purchase Order Number (LSCMS )

3. Pack Level: (Not used by FEMA)

4. Item Level:

• Lot Number

• Expiration Date

(2) LSCMS Item Name and Distribution Order (DO) Number

(a) The DTEB 856F that DLA sends to FEMA must include the LSCMS 

item name and DO number. FEMA will use this information to cross-reference the LSCMS 

distribution order with the DO number and item name in the DTEB 856F.

(b) This change also requires the following transactions to identify the 

LSCMS item name and DO number:

1. DLMS 511R Requisition

2. DLMS 511M Requisition Modification

3. DLMS 869F Follow-Up

4. DLMS 940R Materiel Release Order

(c) The transactions impacted by this ADC already contain qualifiers that 

can identify the LSCMS item name and DO number. This ADC updates the DLMS Notes for 

these qualifiers to state the need to identify the LSCMS item name and DO number in the 

applicable transactions. The qualifiers are shown below:

1. Data Element 235, Qualifier CN – Commodity Name, which 

can indicate a non-National Stock Number item name. This qualifier will indicate the LSCMS 

item name.

2. Data Element 128, Qualifier AN – Associated Purchase Orders, 

identifies purchase order numbers created in a customer’s system. ADC 473A (Reference 3.c.) 

established this capability. This qualifier will indicate the FEMA DO number.

(d) DLA customer account specialists (CAS) and tailored vendor logistics 

specialists (TVLS) generally enter FEMA requirements directly into the DLA Enterprise 

Business Systems (EBS). Therefore, EBS must allow direct entry of the LSCMS item name and 

DO number.
Attachment, ADC 1306

Page 6

(3) Carrier Identification Requirements

(a) DLA Distribution via DSS or VSM must send the DTEB 856F to 

LSCMS prior to the carrier arriving at the FEMA ISB. The DTEB 856F must contain the 

following carrier identification data elements:

1. Standard Carrier Alpha Code

2. Trailer Number

3. Trailer License Plate Number and State

4. Government or Commercial Bill of Lading Number

(b) The carrier will provide tracking information to DLA Distribution 

upon confirming acceptance of the load. A DLA Traffic Management Specialist will enter this 

information into VSM during the rating and review process.

(4) Lot Number and Expiration Date for Perishable Items

(a) The DTEB 856F must also contain the lot number and expiration date 

for all perishable items shipped to FEMA. For example, bottled water requires an expiration 

date; meals require both a lot number and expiration date.

(b) For customer direct shipments, DLA Troop Support must provide the 

lot number and expiration date on the DD Form 1348-1 it sends to DLA Distribution. DLA 

Distribution will input this information as part of the manual purchase order. This will allow 

VSM to provide the DTEB 856F prior to carrier arrival at the FEMA ISB.

d. Revisions to DLM 4000.25 Manuals: EBSO will revise the DLM 4000.25 in a 

future administrative DLMS change to document the scenarios under which DOD organizations 

may use the DTEB 856F.

e. Approved Transaction Flow:

(1) Requisition Entry: In accordance with the Interagency Agreement, DLA will 

continue to input data requirements on FEMA’s behalf for the indefinite future.

(a) FEMA will e-mail funding documents to DLA. This e-mail will 

include a Mission Assignment number that authorizes and funds the requirement at the National 

Response Coordination Center.

(b) FEMA will submit orders by e-mail to the DLA Joint Logistics 

Operations Center (JLOC) and copy the DLA Liaison Officer. At a minimum, each order will 

include the following required information:

1. LSCMS Distribution Order Number

2. LSCMS Item Name/Description
Attachment, ADC 1306

Page 7

3. Required Item Quantities

4. FEMA Requisition Document Number

5. Accounting/Fund Citation

6. Line of Accounting (LOA)

7. Ship-To Address and/or Federal Activity Address Code 

(FEDAAC)

8. Mark-For Information/Point of Contact

9. Required Delivery Date (RDD)

10. Any Special Instructions

(c) The DLA JLOC will e-mail the requirements to the DLA Major 

Subordinate Command (MSC) that manages the supply chain of the requested item(s). 

(d) DLA creates a DLMS 511R Memorandum Requisition Data 

(document identifier code CHA/CH1) transaction to DAAS when DLA personnel manually enter 

the requirement into EBS. Refer to ADC 86 (Reference 3.e).

(2) Requisition Processing: EBS will use either DLA Direct or Customer Direct 

distribution channels to process FEMA requisitions.

(a) DLA Direct is a distribution channel whereby DLA fulfills a customer 

requirement from stock held at its distribution centers. When processing a DLA Direct order, 

EBS will provide the LSCMS item name and DO number to DSS in a DLMS 940R.

(b) Customer Direct is a distribution channel whereby DLA procures 

materiel from an external vendor in response to a customer demand signal. The vendor ships the 

requisitioned materiel directly to the customer. DLA anticipates that it will fulfill over 95

percent of FEMA orders through the Customer Direct channel. When processing a Customer 

Direct order, the MSC (e.g., DLA Troop Support) will identify the LSCMS item name and DO 

number on the DD 1348-1A, Issue Release Receipt Document (IRRD), and DD Form 1348-2, 

IRRD with Address Label.

(3) Advance Ship Notice: DLA Distribution will arrange transportation and 

provide the DTEB 856F. The source of the DTEB 856F determines the distribution channel. In 

either case, DLA must provide the DTEB 856F immediately upon dispatching a vehicle to a 

designated FEMA location.

(a) DLA Direct Shipment Status: DLA distribution centers will use DSS 

to provide a DTEB 856F for each shipment to FEMA.
Attachment, ADC 1306

Page 8

(b) Customer Direct Shipment Status: DLA Distribution personnel will 

use the DD 1348 to enter the data into VSM to provide the DTEB 856F for each shipment to 

FEMA.

(4) In-Transit Visibility: DLA carriers will use the DTEB 214F Carrier Shipment 

Status – Federal and DOD transaction to provide FEMA in-transit visibility. The DTEB 214F 

contains up to 42 event-driven status codes that provide information such as the carrier departure 

from the pick-up location or a shipment re-consignment (diversion).

(5) DLMS Shipment Status: DSS and VSM will continue to provide the standard 

DLMS 856S Shipment Status in addition to the DTEB 856F.

5. REASON FOR CHANGE: 

a. One of the lessons learned from the 2017 Atlantic hurricane season was that FEMA 

did not receive timely status on commodities ordered from its strategic partners and vendors. In 

many cases, trailers would arrive at the ISBs without ASNs. This lack of shipment notification 

adds substantial workload to ISB receiving personnel. In addition, FEMA often diverts 

shipments that are in-transit from one ISB to another. The lack of advance shipment notification

makes it impossible to redirect trailers to other ISB locations because FEMA does not know the 

type of commodities or the quantity that are loaded on the trailers.

b. FEMA sources goods from external partners in response to natural and manmade 

disasters. As documented in several GAO and DHS Office of the Inspector General reports, 

FEMA lacks visibility of in-transit shipments. The capabilities identified in this change will 

allow FEMA to have visibility of inbound shipments in advance of arrival.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This ADC provides the following advantages:

(1) Eliminates the need for FEMA and DLA personnel to use spreadsheets to 

track shipments.

(2) Potentially addresses the in-transit visibility concern.

(3) Provides FEMA all required ASN information.

(4) Other DOD and Federal agencies may implement the new DTEB 856F and 

utilize ASN functionality.

b. .Disadvantages: This ADC identifies the following disadvantages:

(1) DLA may incur costs to implement a new EDI implementation convention.

(2) DLA will continue to create requisitions based on FEMA’s requirements for 

the foreseeable future.
Attachment, ADC 1306

Page 9

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None.

8. ADDITIONAL COMMENTS TO CONSIDER:

a. DLA and FEMA will continue to collaborate and address gaps as needed. FEMA may 

consider implementing standard Federal data elements such as the national stock number in the 

future. This ADC only addresses the immediate requirement to implement an ASN transaction 

and acquire in-transit visibility.

b. The Navy Exchange Services Command (NEXCOM) also intends to receive the 

DTEB 856F. DLA Troop Support Clothing & Textiles third-party logistics providers will 

implement this transaction if DLA agrees to support the associated DLMS change.

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA and FEMA are 

pursuing an implementation date as close to June 1, 2018 as possible. June 1 is the first day of 

the Atlantic hurricane season. FEMA and DLA will use the FEMA vendor portal until the 

DTEB 856F and 214F become operational. DLA estimates that it can implement the required 

changes by September 2018.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Indeterminable at this time. 

11. IMPACT:

a. New DLMS Data Elements: This change includes no new DLMS data elements.

b. Changes to DLMS Data Elements: This change does not modify existing DLMS 

data elements.

c. Automated Information Systems (AIS): This change impacts the following DLA 

and FEMA information systems:

(1) DLA Enterprise Business Standard System (EBS)

(a) EBS must allow direct entry of the LSCMS item name and DO 

number.

(b) EBS must include the LSCMS item name and DO number in the 

DLMS 940R sent to DSS.

(2) DLA Distribution Standard System (DSS): DSS must implement the DTEB 

856F and modify user interfaces as needed to allow entry of required carrier information and 

item lot numbers and expiration dates. In addition, DSS must perpetuate the FEMA DO Number 

and Item Name from the DLMS 940R and include that information in the outbound DTEB 856F 

sent to FEMA.
Attachment, ADC 1306

Page 10

(3) DLA Vendor Shipment Module (VSM): VSM must implement the DTEB 

856F and modify user interfaces as needed to allow entry of required carrier information and 

item lot numbers and expiration dates.

(4) FEMA Logistics Supply Chain Management System (LSCMS): FEMA must 

develop interfaces to process the DTEB 856F and DTEB 214F.

(5) While not included in the transaction flow of this ADC, other DLA order 

entry systems such as the Federal Mall (FEDMALL), DLA Disposition Services Reutilization, 

Transfer, Donation (RTD) Web, and other systems may need to make similar changes as EBS to 

allow the entry and perpetuation of the LSCMS DO number and item name.

d. Defense Automatic Addressing System (DAAS): DAAS must implement mapping 

updates to support the changes shown in the Enclosure. This change does not identify additional 

DAAS requirements related to the DTEB 856F and 214F.

e. Non-DLM 4000.25 Series Publications: DLA, United States Transportation 

Command, and FEMA must update their respective publications as needed.

12. PROPOSED DLMS CHANGE (PDC) 1306 RESPONSE/COMMENT RESOLUTION: 

Originator Response/Comment Disposition

1. DLA Concur with Comment

Comment (Reference paragraph 4.c.3.b., page 6): The 

vendor will not have the carrier information. DLA 

Distribution receives the information from the carrier. 

Vendor needs to verify that the equipment is correct prior 

to providing the bill to the carrier.

Recommended Change: DLA Distribution will receive 

the carrier information at the time the carrier confirms 

acceptance of load and the DLA Traffic Management 

Specialist will...

Comment (Reference paragraph 4.c.4.b.), page 6):

DLA Troop Support will need to ensure that information 

is on the 1348 when sending to DLA-D. There is no place 

in VSM to enter Lot Number or expiration date.

Recommended Change: DLA Troop Support will 

provide Lot Number and Expiration Date on 1348-1 when 

sending to DLA Distribution. DLA Distribution will input 

as part of the MPO (VSM needs updated)

The following changes were made in 

response to DLA feedback:

Changed from: “For customer direct 

shipments, DLA Distribution must ensure 

that the vendor provides the carrier 

information as soon as possible so that the 

DLA Traffic Specialist can enter this 

information into VSM during the rating and 

review process.”

Changed To: DLA Distribution will 

receive the carrier information at the time 

the carrier confirms acceptance of the load. 

A DLA Traffic Management Specialist will 

enter this information into VSM during the 

rating and review process.

Changed from: For customer direct 

shipments, DLA must ensure the vendor 

provides this information quickly enough to 

allow VSM to provide the DTEB 856F 

prior to carrier arrival at the FEMA ISB.

Changed To: For customer direct 

shipments, DLA Troop Support must 

provide the Lot Number and Expiration 

Date on the DD Form 1348-1 it sends to 

DLA Distribution. DLA Distribution will 
Attachment, ADC 1306

Page 11

input this information as part of the manual 

purchase order (MPO). This will allow 

VSM to provide the DTEB 856F prior to 

carrier arrival at the FEMA ISB.

2. DAAS Concur without Comment Noted.

3. Air Force Concur without Comment Noted.

4. Army No response.

5. USMC No response.

6. Navy No Response.

7. USTRANSCOM Concur without Comment Noted.
Enclosure, ADC 1306

Page 1

Enclosure, DLMS IC Changes

# Location DLMS 511R Requisition Reason

1. DLMS 

Introductory Notes

Add ADC 1306 to the list of applicable DLMS changes 

included in the DLMS IC introductory notes on the IC cover 

page

- ADC 1306, Carrier Identification and In-Transit Visibility 

Enhancements for the Federal Emergency Management 

Agency (FEMA)

Add the ADC to the 

list of applicable 

DLMS changes.

2. 2/N901/020 Add new DLMS Note 2:

AN Associated Purchase Orders

DLMS Note:

1. Use for cross-reference to the customer’s internal Purchase 

Order (PO) Number (one PO Number per requisition

document number). When submitted, this value will be 

perpetuated to subsequent transactions. Authorized for DLA 

interface with the Exchange, NEXCOM, MCX, and non-DoD

customers as required. (See ADC 473A)

2. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Distribution Order Number. 

Refer to ADC 1306.

FEMA requires 

DLA to include the 

LSCMS DO number 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.

3. 2/PO108/030 Revise DLMS Note:

CN Commodity Name

DLMS Note:

1. Use only with PO106 code FT to identify the materiel name 

or description.

2. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Item Name. Refer to ADC 

1306.

FEMA requires 

DLA to include the 

LSCMS item name 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.

# Location DLMS 511M Requisition Modification Reason

1. DLMS 

Introductory Notes

Add ADC 1306 to the list of applicable DLMS changes 

included in the DLMS IC introductory notes on the IC cover 

page

- ADC 1306, Carrier Identification and In-Transit Visibility 

Enhancements for the Federal Emergency Management 

Agency (FEMA)

Add the ADC to the 

list of applicable 

DLMS changes.

2. 2/N901/020 Add new DLMS Note 2:

AN Associated Purchase Orders

DLMS Note:

1. Use for cross-reference to the customer’s internal Purchase 

Order (PO) Number (one PO Number per requisition

document number). When submitted, this value will be 

FEMA requires 

DLA to include the 

LSCMS DO number 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.
Enclosure, ADC 1306

Page 2

# Location DLMS 511M Requisition Modification Reason

perpetuated to subsequent transactions. Authorized for DLA 

interface with the Exchange, NEXCOM, MCX, and non-DoD

customers as required. (See ADC 473A)

2. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Distribution Order Number. 

Refer to ADC 1306.

3. 2/REF01/030 Revise DLMS Note:

CN Commodity Name

DLMS Note:

1. Use only with PO106 code FT to identify the materiel name 

or description.

2. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Item Name. Refer to ADC 

1306.

FEMA requires 

DLA to include the 

LSCMS item name 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.

# Location DLMS 869F Requisition Follow-Up Reason

1. DLMS 

Introductory Notes

Add ADC 1306 to the list of applicable DLMS changes 

included in the DLMS IC introductory notes on the IC cover 

page

- ADC 1306, Carrier Identification and In-Transit Visibility 

Enhancements for the Federal Emergency Management 

Agency (FEMA)

Add the ADC to the 

list of applicable 

DLMS changes.

2. 2/LIN04/050 Add new DLMS Note 3:

CN Commodity Name

DLMS Note:

1. During the legacy MILSTRIP/DLMS transition, this field 

will be used to perpetuate/populate the Noun Description of 

Item on MILSTRIP part-numbered requisition (corresponds to 

A02/A0B with Identification Code C (rp 70)). During this 

time, a field length greater than 10 positions may be truncated 

or dropped by the receiving application.

2. Under full DLMS, the field length shall be expanded to 

conform to this standard which allows 48 positions. DLMScapable applications.

3. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Item Name. Refer to ADC 

1306.

FEMA requires 

DLA to include the 

LSCMS item name 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.
Enclosure, ADC 1306

Page 3

# Location DLMS 869F Requisition Follow-Up Reason

3. 2/REF01/105 Add new DLMS Note 2:

AN Associated Purchase Orders

DLMS Note:

1. Use for cross-reference to the customer’s internal Purchase 

Order (PO) Number (one PO Number per requisition

document number). When submitted, this value will be 

perpetuated to subsequent transactions. Authorized for DLA 

interface with the Exchange, NEXCOM, MCX, and non-DoD

customers as required. (See ADC 473A)

2. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Distribution Order Number. 

Refer to ADC 1306.

FEMA requires 

DLA to include the 

LSCMS DO number 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.

# Location DLMS 940R Materiel Release Order Reason

1. DLMS 

Introductory Notes

Add ADC 1306 to the list of applicable DLMS changes 

included in the DLMS IC introductory notes on the IC cover 

page:

- ADC 1306, Carrier Identification and In-Transit Visibility 

Enhancements for the Federal Emergency Management 

Agency (FEMA)

Add the ADC to the 

list of applicable 

DLMS changes.

2. 2/W0106/0200 Add new DLMS Note 3:

CN Commodity Name

DLMS Note:

1. Use with W0104 code FT to identify the commodity name 

or description when citing the Federal Supply Classification.

2. Use when this transaction supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

SBSS interface with CMOS to provide the NSN

nomenclature when FLIS item data is not otherwise available 

to CMOS. Field size for SBSS – CMOS is restricted to 19 

positions.

3. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Item Name. Refer to ADC 

1306.

FEMA requires 

DLA to include the 

LSCMS item name 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.

3. 2/N901/0400 Add new DLMS Note 2:

AN Associated Purchase Orders

DLMS Note:

1. Use for cross-reference to the customer’s internal Purchase 

Order (PO) Number (one PO Number per requisition

document number). When submitted, this value will be 

perpetuated to subsequent transactions. Authorized for DLA 

interface with the Exchange, NEXCOM, MCX, and non-DoD

customers as required. (See ADC 473A)

2. Use to identify the FEMA Logistics Supply Chain 

Management System (LSCMS) Distribution Order Number. 

Refer to ADC 1306.

FEMA requires 

DLA to include the 

LSCMS DO number 

in the EBS sales 

order and perpetuate 

this value to the 

DTEB 856F.