ADC 403 Att 

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ATTACHMENT TO ADC 403 

Administrative Update to Identify MILSTRAP Transactions Authorized for Reversal 

1. ORIGINATOR: 

a. Service/Agency: DLA Logistics Management Standards, J627 

b. Originator: Ms. Mary Jane Johnson, DOD MILSTRAP Administrator, DLMS Supply 

Process Review Committee Co-Chair, e-mail Mary.Jane.Johnson@dla.mil 

2. FUNCTIONAL AREA: Primary: Supply/MILSTRAP

3. REFERENCES: 

a. DOD 4000.25-2-M, Military Standard Transaction Reporting and Accounting Procedures 

(MILSTRAP) September 2001 as amended 

b. DLMSO memorandum, February 14, 2008, subject: Request for Implementation Date for 

Approved MILSTRAP Change Letter (AMCL) 13, Partial Reversal of Select MILSTRAP 

Transactions, available at: https://www.dla.mil/j-6/dlmso/eLibrary/Changes/rfid.asp 

4. REQUESTED CHANGE: 

a. Description of Change: 

(1) This administrative change updates the DOD MILSTRAP Appendix 3 (AP3) 

Introduction (reference 3a) to identify in a single list, all MILSTRAP transactions that are 

authorized for reversal. Currently to determine if a MILSTRAP transaction can be re reversed, 

you must review the AP3 format for a given transaction, and check to see if the quantity field in 

that format references the AP3 footnote for reversal. This change clearly identifies all transactions 

authorized for reversal in once place for easy reference and information. 

(2) This change also incorporates portions of AMCL 13 (reference 3b) in the AP3 

Introduction. AMCL 13 is not yet published in MILSTRAP because a joint implementation date 

for use of partial reversals addressed by AMCL 13 was never established. However, the section of 

AMCL 13 documenting information about the structure of the MILSTRAP reversal indicator used 

in place of the former “11-zone overpunch” can be published.

b. Procedures: MILSTRAP, AP3 Formats Introduction. Revise DoD 4000.25-2-M, 

MILSTRAP, AP3 Formats Introduction, to revise paragraph AP3.3.2 as shown in Enclosure 1: 

 (1) Add new subparagraph AP3.3.2.1. to identify MILSTRAP transactions authorized for 

reversal, as well as the DLMS Supplements for the corresponding functionality that are 

authorized for reversal, 

 (2) Add new subparagraph AP3.3.2.2. to incorporate the information approved by AMCL 

13 (reference 3b) documenting the structure of the MILSTRAP reversal indicator used in place 

of the former “11-zone overpunch” originally cited in MILSTRAP. 
ADC 403Att 

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5. REASON FOR CHANGE: Administrative update to provide a list of all MILSTRAP 

transactions that are authorized to be reversed. Currently you must check the quantity field in each 

format to see if the transaction can be reversed. Also documents how the MILSTRAP reversal 

indicator is used in place of the 11-zone overpunch, as approved by AMCL 13. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: 

(1) Clearly identifies in one list all of the MILSTRAP transactions that are authorized 

for reversal. 

(2) Documents how the ‘punch card’ 11-zone overpunch equates to the MILSTRAP 

‘reversal indicator’ in 80-record position MILSTRAP transactions. 

b. Disadvantages: None. 

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Procedural update with no 

system impact. This change will be published in the reissuance of MILSTRAP, which is anticipated 

in 1st or 2nd quarter fiscal year 2012. 

8. IMPACT: 

 a. Publications: Administrative update to DOD MILSTRAP. 

 b. New DLMS Data Elements: None. 

c. Automated Information Systems: No impact. This is an administrative publication update. 

Enclosure
DLM 4000.25-2, XXXXX 2011

APPENDIX 3 

Enclosure, ADC 403 

AP3-i 

ENCLOSURE TO ADC 403 

Add subparagraphs AP3.3.2.1 and AP3.3.2.2. Change is identified by bold italics. 

Change to AP3.3.2.2. which differs from what is published in the referenced 3b Request for 

Implementation Date for AMCL 13 is highlighted. 

AP3. APPENDIX 3

FORMATS INTRODUCTION

AP3.1. General. The AP3 series appendices prescribe the alignment and data entries for the 

MILSTRAP formats. 

AP3.2. Formats. MILSTRAP formats are described in appendices AP3.1 through AP3.68. 

AP3.3. Special Explanation/Instruction. To prevent repeating lengthy and repetitious footnotes, 

explanations, and instructions, the following are provided for reference purposes and will be 

referred to in the applicable formats: 

 AP3.3.1. For ammunition items in Federal Supply Group 13, quantities exceeding 99,999 

may be expressed in thousands by placing an M in record position 29. Example: A quantity of 

1,950,000 would be expressed as 1950M (1950 in record positions 25-28 and an M in record 

position 29). Quantities not evenly divisible by thousands will require two transactions. The first 

transaction will reflect the rounded thousands using the M modifier and the second transaction will 

reflect the residual quantity: e.g., for a quantity of 100,001, the first document will reflect a 

quantity of 0100M and the second document will reflect a quantity of 00001. 

 AP3.3.2. When reversal or cancellation of the original transaction is required, enter a 

reversal indicator in record position 25. 

 AP3.3.2.1. MILSTRAP Transactions authorized for reversal. The following MILSTRAP 

transactions are authorized for reversal (the DLMS Supplements for the corresponding 

functionality are also authorized for reversal): 

Appendix DI Code Corresponding 

DLMS 

Supplement 

Title of Transaction Authorized for Reversal 

AP3.1 D4_ 527R Receipt Material Receipt – Procurement Instrument Source 

AP3.2 D6_ 527R Receipt Material Receipt – Other Than Procurement 

Instrument Source 

AP3.3 D7_ 867I Issue Issue 

AP3.4 D8_, D9_ 947I Inventory 

Adjustment 

Adjustment – Increase or Decrease 
AP3-ii 

APPENDIX 3 

Enclosure, ADC 403 

Appendix DI Code Corresponding 

DLMS 

Supplement 

Title of Transaction Authorized for Reversal 

AP3.5 D8E,D8F,

D9E,D9F 

947I Inventory 

Adjustment 

Inventory Adjustment – Increase or Decrease 

(Logistics Transfer/Capitalization/Decapitalization) 

AP3.6 D8S,D9S 947I Inventory 

Adjustment 

Inventory Adjustment – Increase or Decrease 

(Ownership Transfer) 

AP3.7 DA1,DA2 846F 

Ammunition 

Freeze/Unfreeze 

Single Managed Conventional Ammunition 

Freeze/Unfreeze Action 

AP3.8 DAC, 

DAD 

947I Inventory 

Adjustment 

Inventory Adjustment – Dual (Condition/Purpose 

Transfer) 

AP3.9 DAS 947I Inventory 

Adjustment 

Inventory Adjustment – Dual (Ownership Transfer) 

AP3.10 DD_ 527D Due-In Due-In – Procurement Instrument Source 

AP3.11 DEE, 

DEF 

846D Logistics 

Reassignment 

Transfer and 

Decapitalization 

Logistics Transfer/Decapitalization 

AP3.12 DF_ 527D Due-In Due-In – Other Than Procurement Instrument 

Source 

AP3.13 DG_ NA Backorder 

AP3.14 DHA 867D Demand Demand 

AP3.42 DU_ 527D PMR Pre-Positioned Material Receipt (PMR) – 

Procurement Instrument Source 

AP3.43 DW_ 527D PMR PMR – Other Than Procurement Instrument Source 

AP3.58 DZC 846S Logistics 

Reassignment 

Storage Info 

Order

Logistics Reassignment Storage Information 

AP3.59 DZD 846S Logistics 

Reassignment 

Storage Info 

Reply

Logistics Reassignment Storage Information Reply

AP3.3.2.2. Reversal Indicator. In punched-card transactions, the reversal 

indicator was an eleven-zone overpunch of the quantity digit in record position 25 of the 

quantity to be reversed. In nonpunched-card MILSTRAP 80 record position 

transactions, the reversal indicator is the Extended Binary Coded Decimal Interchange 
AP3-iii 

APPENDIX 3 

Enclosure, ADC 403 

Code (EBCDIC) or American Standard Code for Information Interchange (ASCII) 

equivalent of the punched-card entry, which is also entered in record position 25 of the 

reversal quantity for the 80 record position MILSTRAP transactions (NOTE: Transaction 

reversal under DLMS is accomplished with a negative sign in front of the quantity, 

accordingly the MILSTRAP reversal indicator as described below does not apply in 

DLMS). The EBCDIC reversal indicators are a minus sign for a blank entry, a } (closing 

brace) for an entry of zero, or an alphabetic J through R for an entry of 1 through 9 

respectively. Since significant digits are to be preceded by zeros, the blank and minus 

sign indicators in record position 25 are actually invalid entries and are mentioned only 

to cover all possibilities. The punched card and EBCDIC reversal indicators are as 

follows: 

QUANTITY 

ENTRY

RECORD POSITION 25 

PUNCHED-CARD 

TRANSACTION ENTRY

RECORD POSITION 25 

EBCDIC REVERSAL

EBCDIC REVERSAL 

QUANTITY ENTRY

1 11-zone and blank - (MINUS) - 1

00001 11-zone and 0 (zero) } }0001

10001 11-zone and 1 J J0001

20001 11-zone and 2 K K0001

39999 11-zone and 3 L L9999

42180 11-zone and 4 M M2180

57832 11-zone and 5 N N7832

60000 11-zone and 6 O O0000

78364 11-zone and 7 P P8364

80000 11-zone and 8 Q Q0000

99999 11-zone and 9 R R9999

For ammunition, an M-modifier may be entered in record position 29 of the quantity field 

to denote thousands. In such cases, the quantity and reversal indicators would appear as 

shown in the following example for a reversal quantity of 800000: 

QUANTITY 

ENTRY

RECORD POSITION 25 

PUNCHED-CARD 

TRANSACTION 

ENTRY

RECORD POSITION 25 

EBCDIC REVERSAL 

CHARACTER

EBCDIC 

REVERSAL 

QUANTITY 

ENTRY

0800M 11-zone and 0 (zero) } }800M
DLM 4000.25-2, XXXXX 2011

 APPENDIX 3 

Enclosure, ADC 403 

AP3-iv 

 AP3.3.3. When all data elements, other than quantity, are identical and the quantity 

due-in or being adjusted exceeds 99,999 or 9999M (M-Modifier thousands - and residual 

quantities are for ammunition); or when all data elements are the same, except the 

condition of materiel, for materiel being received or being adjusted; assign consecutive 

suffix codes in record position 44 beginning with alpha code A in the initial transaction; 

otherwise, leave blank. 

 AP3.3.4. Date Indicator is a three-position field used to identify the year and month 

(e.g., 305 is year 2003, month of May). Date indicators refer to the last day of the month 

unless otherwise noted in the transaction. The Date Indicators in Special Program 

Requirement (SPR) transactions refer to the first day of the month as noted in the formats

AP3.4. General Guidance for Quantity, Day, and Date Entries

 AP3.4.1. Quantity. Unless otherwise stated in the format explanation and instructions, 

quantity fields must be completely filled. If the quantity being entered does not fill the 

prescribed number of positions, right justify the entry and precede the significant digits with 

zeroes. For instance, a quantity of 55 would be entered in record positions 25-29 as 00055. 

 AP3.4.2. Day. The term Julian day is not recognized for data element terminology. 

Accordingly, all instructions covering the entry of a 3-digit day refer to the ordinal day of 

the calendar year. For instance, 25 February will be entered as 056 and 14 July would be 

entered as 195 or 196 in a leap year. 

 AP3.4.3. Date. Date entries of four positions, unless otherwise specified, consist of 

the last position of the calendar year and the 3-digit ordinal day of the calendar year. For 

instance, 25 February 2003 would be entered as 3056.