DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

January 10, 2018

MEMORANDUM FOR PIPELINE MEASUREMENT PROCESS REVIEW COMMITTEE 

(PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1264

Contract Number for DLA Planned Direct Vendor Delivery (DVD) Transactions 

under Logistics Metrics Analysis Reporting (LMARS)

The attached change to DLM 4000.25, Defense Logistics Management Standards,

Volume 6, Chapter 4, Pipeline Measurement, Logistics Metric Analysis Reporting System 

(LMARS) is approved for implementation no later than February 28, 2018.

Addressees may direct questions to Ms. Tonja Daniels-Carter, Chair, Pipeline 

Measurement PRC DLMSLMARS@dla.mil, 269-961-5227, DSN 661-5227, e-mail: 

Tonja.Daniels-Carter@dla.mil. Others may direct questions to their Service or Agency 

designated Pipeline Measurement PRC representative available at: 

http://www.dla.mil/HQ/InformationOperations/DLMS/DLMSPrograms/committees/pmprc/.

HEIDI M. DAVEREDE

Program Manager

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)

OUSD (DPAP – PDI)
Attachment, ADC 1264

Page 1 

Attachment to ADC 1264 

Contract Number for DLA Planned DVD 

Transactions under LMARS

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Tonja Daniels-Carter, Enterprise Business Standards Office

(EBSO/DLMS Program Office), 269-961-5227, e-mail: Tonja.Daniels-Carter@dla.mil. 

b. Functional POC: Defense Logistics Agency (DLA) Headquarters J341; Stephen

Meyer, 703-767-3524, e-mail: Stephen.E.Meyer@dla.mil

2. FUNCTIONAL AREA:

a. Functional Area: Pipeline Measurement

b. Functional Process: Logistics Metrics Analysis Reporting System (LMARS)

3. REFERENCES:

a. ADC 1161A, Update Uniform Procurement Instrument Identifier (PIID) Numbering

System in the Federal/DLMS Implementation Conventions and DLMS Manuals 

b. DLM 4000.25, Defense Logistics Management Standards (DLMS) Manual, Volume 6

Logistics Systems Interoperability Support Services, Chapter 4 Pipeline Measurement 

c. Federal Acquisition Regulation (FAR) Subpart 4.16, Unique Procurement Instrument

Identifiers

d. Federal Acquisition Regulation (FAR) Case 2012-023, “Uniform Procurement

Identification”, published as a final rule effective October 14, 2014 

4. APPROVED CHANGE(S):

a. Brief Overview of Change: For DLA orders, LMARS requires the base contract and

delivery order reference to determine if a DVD shipment falls into the planned or unplanned 

category. For DLA-directed shipments, LMARS will discontinue use of the DLMS 870S as the 

source of the contract and delivery order reference for DVD shipments and will use the EDI 850 

Purchase Order transaction as the source for the required Procurement Instrument Identifier 

(PIID) information. Transition to the PIID resulted in the base contract number not being 

available in the DLMS 870S when a delivery order is placed under a base contract; the 870S 

transaction only carries the PIID representing the delivery order (refer to ADC 1161A, Reference 

3.a.).
Attachment, ADC 1264

Page 2 

b. Background:

(1) Prior to the Federal Acquisition Regulation (FAR) and Defense Federal

Acquisition Regulation Supplement (DFARS) changes (Reference 3.d.) that defined the PIID, 

for DLA orders, LMARS derived the contract data from the DLMS 870S transaction, which 

contained the contract number (PIIN) for indefinite delivery contracts and the associated 

call/order number. Now that the PIID call order is independent, the supply status will no longer 

contain the base contract number. LMARS requires the code from both the base contract 

number and call order number for visibility of indefinite delivery contracts to identify planned 

vs. unplanned DVD shipments. The code in the delivery order is different and does not provide 

the same information. Because the DLA EDI 850 Purchase Order retains its functionality to 

include both the base contract number and the call/order number, this transaction is a suitable 

alternative for satisfying the LMARS requirement for visibility of indefinite delivery contracts. 

LMARS will extract the base contract number and call order number for contract data from the 

DLA EDI 850 but will still receive the DLMS 870S Supply Status. 

(2) The DLA Enterprise Business System (EBS) uses interfaces PR-INT-00214,

PR-INT-00242 and PR-INT-14385 to transmit the DLA EDI 850 data. EBS sends the EDI 850 

to the Defense Automatic Addressing System (DAAS), where LMARS extrapolates the EDI 

850 flat file. The long term contract number is conveyed in the BEG03 element and the 

delivery order PIID is conveyed in the BEG04 element of the EDI 850 transaction. 

c. Approved Change in Detail: Update LMARS logic to utilize the DLA EDI 850

Purchase Order for identification of planned vs. unplanned DLA-directed DVD based upon the 

type of procurement instrument code in the base contract number. The following steps apply; 

see Enclosure 2 for full details and flow chart. 

(1) When the EDI 850 exits the source of supply and goes to DAAS, DAAS

converts the transaction to a flat file for use by LMARS. 

(2) DAAS sends the flat file to LMARS as soon as available.

(3) At the beginning of each month, LMARS sorts the new EDI 850-based flat

files by document number/suffix (since there may be multiples) and determines the earliest 

transaction received for each. LMARS uses the earliest date received by DAAS to end Pipeline 

Segment 3 (ICP Processing Time) for each document number/suffix and start Segment 4 

(Storage Activity Processing Time). 

(4) LMARS uses Type of Procurement Instrument Code D (9th position of the

PIID) from the flat file to identify planned DVD shipments. LMARS will construe all other 

values as unplanned. 

d. Revisions to DLM 4000.25: Revise DLM 4000.25, Volume 6, Chapter 4 as shown in

Enclosure 1.

e. Approved Transaction Flow: For a visual depiction, refer to Enclosure 2,

Transaction Flows to LMARS for the DLMS 870S and the EDI 850. 
Attachment, ADC 1264

Page 3 

f. Alternatives: The Enterprise Business Standards Office considered retaining separate

data fields to accommodate concurrent identification of the base contract PIID and PIID 

call/order number, when both are available, or independent identification of the PIID call/order 

number as a uniquely defined call/order number data field in DLMS-formatted transactions. 

This approach was not employed as it was not consistent with guidance from OUSD (AT&L) 

Defense Procurement and Acquisition Policy (DPAP) Program Development and 

Implementation (PDI) that clarified the use of the PIID call/order number to uniquely identify a 

procurement action independent from a “base contract” identifier. 

5. REASON FOR CHANGE: This change is needed to modify LMARS processing to allow

LMARS to distinguish planned vs. unplanned DVD shipments as identified by the type of

procurement instrument code in the base contract number. Since implementation of ADC 1161A

in support of the FAR and DFARS the base contract number is no longer conveyed in the DLMS

870S. LMARS must change to use the EDI 850, which will continue to convey the required base

contract number.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: LMARS will have the ability to differentiate planned from unplanned

DVD shipments. 

b. Disadvantages: Will require programming changes to LMARS and DAAS.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Approved implementation

will be no later than February 28, 2018.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH

IMPLEMENTATION OF THIS CHANGE: There will be no estimated savings/cost

avoidance associated with implementation of this change. This change provides another avenue

to accomplish a previous programming event.

9. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: None.

c. Automated Information Systems (AIS): None.

d. Defense Automatic Addressing System (DAAS): Use the DLA EDI 850 Purchase 

Order for identification of planned shipments for LMARS. Other Components will continue to 

use the DLMS 870S. 

e. Non-DLM 4000.25 Series Publications: Components should update internal 

operating procedures and other published guidance as needed. 
Attachment, ADC 1264

Page 4 

10. PROPOSED DLMS CHANGE (PDC) 1264 STAFFING RESPONSE/COMMENT

RESOLUTION

Originator Response/Comment Disposition

1. Army No Response

2. Navy Concur Noted.

3. Air Force No Response

4. Marine Corps Concur Noted.

5. DLA

DLA 

Distribution

Concur Noted.

6. USSOCOM Concur Noted.

7. USTRANSCOM Concur Noted.
Enclosure 1, ADC 1264

Page 1 

Enclosure 1

Updates to DLM 4000.25, Volume 6, Chapter 4 Pipeline Measurement

C4.6.5.3.3. “PLANNED” Fill Type Sub-Section. The “PLANNED” Fill Type SubSection reflects Wholesale requisition pipeline activity of Planned Direct Vendor Delivery 

(DVD) issues for each of the Report Sections identified in paragraph C4.6.5.2 above (TOTAL, 

ARMY, AIR FORCE, NAVY, MARINE CORPS, COAST GUARD, and OTHER, and DLA 

(any document that is not identified to one of the foregoing, such as Federal and Civil 

Agencies)). For a transaction to qualify as a Planned DVD it must meet the The servicing ICP’s

criteria (Table B) specified in the LMARS type of fill table must be met to qualify as a planned 

DVD. Reporting starts when a shipment is indicated by a shipment, transportation, or receipt 

transaction. To be included in the PLANNED Sub-Section (Planned Direct Vendor Delivery 

(DVD)), the document number must meet the criteria for Planned DVD in the LMARS Type of 

Fill Table. This Sub-section contains all the document numbers within the Major Report 

Category and Section that contain Fill Type = B. For DLA orders, LMARS utilizes the EDI 

850 Purchase Order as the source document to determine if a Direct Vendor Delivery is 

planned or unplanned. DAAS converts the EDI 850 to a flat file to facilitate LMARS 

processing and sends the flat file to LMARS as soon as the file is received. At the 

beginning of each month, LMARS sorts the new EDI 850-based flat files by 

Document Number/Suffix (since there may be multiples) and determines the earliest 

transaction received for each. LMARS uses the earliest date received by DAAS to 

end Pipeline Segment 3 (ICP Processing Time) for each document number/suffix 

and start Segment 4 (Storage Activity Processing Time). Segment 4 is used for every 

transaction, and identifies the MRO sending time to the depot/vendor to the date the 

item was released to the carrier in shipment transaction. This identifies the time the 

depot or vendor took to do processing. The MROs for vendors are the status 

transactions BV or AB, however, DLA only the EDI 850. DAAS will use the PIID 

from the EDI 850 flat file to determine the type of DVD. Those including Type of 

Procurement Instrument Code D (in the 9th position of the PIID) will identify 

planned deliveries.

(Intervening text not shown)

C4.6.5.3.5. “UNPLANNED” Fill Type Sub-Section. The "UNPLANNED" Fill Type SubSection reflects Wholesale requisition pipeline activity of unplanned direct vendor delivery 

(DVD) issues for each of the Report Sections identified in paragraph C4.6.5.2 above (TOTAL, 

ARMY, AIR FORCE, NAVY, MARINE CORPS, COAST GUARD, and OTHER, and DLA 

(any document identified to one of the foregoing, such as Federal and Civil Agencies)). 

Reporting starts by indication of a shipment, transportation, or receipt transaction. This Subsection contains all the transactions within the Major Report Category and Section that contain 

Fill Type = D. For DLA orders, LMARS utilizes the EDI 850 Purchase Order as the source 

document to determine if a Direct Vendor Delivery is planned or unplanned. DAAS 

converts the EDI 850 to a flat file to facilitate LMARS processing and sends the flat 

file to LMARS as soon as the file is received. At the beginning of each month,

LMARS sorts the new EDI 850-based flat files by Document Number/Suffix (since 

there may be multiples) and determines the earliest transaction received for each.
Enclosure 1, ADC 1264

Page 2 

LMARS uses the earliest date received by DAAS to end Pipeline Segment 3 (ICP 

Processing Time) for each document number/suffix and start Segment 4 (Storage 

Activity Processing Time). Segment 4 is used for every transaction, and identifies the 

MRO sending time to the depot/vendor to the date the item was released to the carrier 

in shipment transaction. This identifies the time the depot or vendor took to do 

processing. The MROs for vendors are the status transactions BV or AB, however, 

DLA only the EDI 850. DAAS will use the PIID from the EDI 850 flat file to 

determine the type of DVD. Those including Type of Procurement Instrument Code 

D (in the 9th position of the PIID) will identify planned deliveries and LMARS will 

construe all other values as unplanned. 
Enclosure 2, ADC 1264

Page 1

Enclosure 2

Transaction Flows to LMARS for the DLMS 870S and the EDI 850

DAAS

LOTS, Logistical Online 

Tracking System

LMARS

Source of 

Supply

1. DLMS 870S Supply Status

2. EDI 850 Flow containing Base Contract Number and Call Order Number

DAAS/EDI Area Source of 

Supply/EBS

 EBS PRT-INT-00214, 00242 

and 14385 sending EDI 850 to 

DAAS 

LMARS