DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

September 20, 2019

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 

1224B, Approved Addendum to ADC 1224A to include the Procurement 

Instrument Identifier (PIID) in the DLMS 940R 

The attached change to DLM 4000.25, Defense Logistics Management Standards 

(DLMS), is approved for implementation. The Enterprise Business Standards Office (EBSO) 

will post the updated DLMS Implementation Conventions (IC) to the Web at 

http://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/, within 

10 days from the above date.

Addressees may direct questions to Mr. Eric Flanagan, DOD MILSTRIP Administrator, 

email: EBSO.Supply@dla.mil. Others must contact their designated Supply PRC representative 

available at http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

 DREXEL K. ROSS

 Acting Director

 Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1224B

Page 1

Attachment to ADC 1224B, 

Approved Addendum to ADC 1224A to include the 

DLMS 940R and Contract Number Identification

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Mr. John “Jack” Dillon, HAF/A4PT; 937-904-0815; DSN: 674-

0815; or email: john.dillon.2.ctr@us.af.mil

b. Functional POC: Mr. Colquitt “Quitty” Lawrence, HAF/A4LR; 703-692-2348; 

DSN: 222-2348; or email: colquitt.lawrence.civ@mail.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: Government Furnished Property

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization X MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition DLM Publications

X GFP DOD BRAC

3. REFERENCE: Approved DLMS Change 1224A, Requirements for Air Force Government 

Furnished Property (GFP) Accountability including Identification of the Contractor Inventory 

Control Point (CICP), the Physical Location of Property, the Authorizing Procurement 

Instrument Identifier (PIID), Disposal Information in the Issue Transaction, and Enhanced Data 

Content in Inventory-Related Transactions (Supply/Contract Administration), April 4, 2018

4. APPROVED CHANGE(S): Substantive changes that occurred after PDC staffing are 

highlighted in green.

a. Brief Overview of Change: This change revises the DLMS 940R Materiel Release 

Order Implementation Convention (IC) to include a qualifier that indicates the procurement 

instrument identifier (PIID) applicable to the contract authorizing the contractor to manage 

government-owned materiel. This change supports the Air Force Government Furnished 

Property–Accountability (GFP-A) initiative.
Attachment, ADC 1224B

Page 2

b. Background:

(1) ADC 1224A added a qualifier to DLMS ICs 846P, 846R, 945A, and 947I to 

indicate the PIID that authorizes a contractor inventory control point (CICP) to manage 

government-owned property (GFP). .

(2) While implementing ADC 1224A, the Air Force noticed that both the DLMS 

945A Materiel Release Confirmation and DLMS 940R Materiel Release Order included 

Reference Identification Qualifier CT – Contract Number. Qualifier CT indicates the PIID that 

authorizes GFP shipments to a contractor. However, the Air Force noted that only the materiel 

release confirmation contained Reference Identification Qualifier 6L–Agent Contract Number, 

which indicates the PIID that authorizes a contractor to manage GFP as an inventory control 

point. The Air Forced subsequently asked EBSO if the omission of Qualifier 6L in the materiel 

release order was an oversight.

(3) Air Force CICPs can maintain their own warehouse management systems or 

use the Defense Property Accountability System (DPAS) warehouse management solution. 

DPAS, which is the Air Force’s accountable property system of record, does not receive materiel 

release orders from CICPs that maintain their own warehouse management system. However, 

DPAS does receive the materiel release confirmation. In either case, CICPs do not have a 

qualifier in the materiel release order that they can use to provide the contract number to the 

warehouse. Therefore, the materiel release confirmation sent from the warehouse to DPAS and 

the CICP cannot reference that contract number because the materiel release order did not 

provide it. After this revelation, the Air Force and DPAS agreed that EBSO should amend ADC 

1224A to include Qualifier 6L in the DLMS 940R. 

c. Approved Change in Detail: This change adds Reference Identification Qualifier 

6L–Agent Contract Number to the DLMS 940R Materiel Release transaction (see the enclosure).

d. Revisions to DLM 4000.25 Manuals: None

e. Approved Transaction Flow: This change does not modify the standard MILSTRIP 

transaction flow.

f. Alternatives: None identified.

5. REASON FOR CHANGE: Air Force CICPs need a method to identify the contract number 

that authorizes the contractor to manage Air Force-owned materiel. The CICP will convey this

contract number in materiel release orders, and the warehouse will convey this contract number 

in materiel release confirmations. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change allows CICPs to reference the contract number that 

authorizes them to perform item management on behalf of the Federal government.

b. Disadvantages: None identified.
Attachment, ADC 1224B

Page 3

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This ADC authorizes 

immediate implementation.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None identified. 

9. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: N/A

c. Automated Information Systems (AIS): DPAS and the participating Air Force 

CICP systems will implement this ADC.

d. Defense Automatic Addressing System (DAAS): DAAS will update the DLMS 

940R map(s) to reflect this change.

e. Non-DLM 4000.25 Series Publications: The Air Force, DPAS, and participating 

contractors should update relevant publications as necessary.

10. PROPOSED DLMS CHANGE (PDC) 1224B RESPONSE/COMMENT 

RESOLUTION:

Component Response/Comment Disposition

1. DLA Concur with Comment

Mr. Jim Weiner, DLA J345: DLA understands this 

process to be central to USAF systems, if spillover to 

DLA systems is desired, USAF will coordinate with 

DLA any systems changes and new PDC/ADC 

requirements to implement functionality at DLA 

Depots.

Recommended Change: USAF will coordinate with 

DLA any systems changes and new PDC/ADC 

requirements to implement functionality at DLA 

Depots.

Ms. Erin Fowles, DSS: If the AF does wish to 

incorporate this into the one-owner sites or the 

depots, DLA would need additional information and 

requirements.

Recommended Change: USAF will coordinate with 

DLA any systems changes and new PDC/ADC 

requirements to implement functionality at DLA 

Depots.

EBSO will ensure that 

USAF coordinates with 

DLA if a PDC requires 

functionality at DLA 

depots. 

2. Navy Concur without Comment Noted.

3. Air Force Concur Noted
Attachment, ADC 1224B

Page 4

Component Response/Comment Disposition

4. US Army None Received

5. USMC Concur Noted.

6. DAAS Concur without Comment Noted.

7. USTRANSCO

M

Abstain Noted.

8. ODASD(Log) Concur without Comment Noted.
Enclosure, ADC 1224B

Page 1

Enclosure, DLMS 940R IC Revision

# Location DLMS 940R Materiel Release Reason

1. DLMS 

Introductory Notes

Add ADC 1224B to the DLMS Introductory Note:

- Approved Defense Logistics Management Standards 

(DLMS) Change (ADC) 1224B, Approved Addendum to 

ADC 1224A to include the Procurement Instrument 

Identifier (PIID) in the DLMS 940R

To identify changes 

made to the IC.

2. 2/N901/0400 Add Qualifier and DLMS Note:

6L Agent Contract Number

DLMS Note: 

1. Use in GFP-related transactions to identify the 

procurement instrument identifier (PIID) applicable to the 

contract authorizing the contractor to have custody of GFP. 

Use the legacy procurement instrument identification 

number (PIIN) pending transition to the PIID.

2. If GFP is authorized under a PIID call/order number (F 

in 9th position), provide the PIID call/order number in the 

PIID field.

23. Required for Air Force GFP accountability to identify 

the CICP’s contract number. Refer to ADC 1224B.

To allow the 940R 

to convey the PIID 

that authorizes the 

contractor to 

manage 

government-owned 

materiel.