DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 3, 2015

MEMORANDUM FOR DISTRIBUTION

SUBJECT: Defense Logistics Management Standards (DLMS) Supply Discrepancy Reporting 

Process Review Committee (PRC) 15-01 Meeting, April 28, 2015

The attached minutes of the DLMS Supply Discrepancy Reporting PRC 15-01

Meeting are forwarded for your information and action as appropriate.

The Defense Logistics Management Standards Office (DLMSO) points of contact

are Ms. Ellen Hilert, (703) 767-0676, DSN 427-0676; or email ellen.hilert@dla.mil, and 

Mr. Ben Breen, (614) 692-2317, DSN 850-2317; or email Benjamin.Breen@dla.mil.

Attachment

As stated

DISTRIBUTION: 

ODASD (SCI) 

ODASD DPAP (PDI) 

SDR PRC

Attendees
Page 3

 DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 3, 2015

MEMORANDUM FOR RECORD

SUBJECT: Defense Logistics Management Standards (DLMS) Supply Discrepancy Reporting

(SDR) Process Review Committee (PRC) 15-01 Meeting, April 28, 2015

Purpose: The Defense Logistics Management Standards Office (DLMSO) hosted the subject

meeting at DLA Headquarters and via Defense Connect On-Line for remote participants. An

attendees list, meeting agenda, and briefing materials are available on the SDR PRC webpage:

http://www2.dla.mil/j-6/dlmso/Programs/Committees/Supply/supplySDR.asp. Meeting 

related material is hyperlinked to each of the topics in the meeting agenda file.

Brief Summary of Discussion: Ms. Ellen Hilert, SDR PRC Chair/DOD SDR System 

Administrator, and Mr. Ben Breen, SDR Alternate, facilitated discussion of the SDR PRC 15-

01 meeting. The enclosed Action Item Tracker will also be posted separately to the SDR 

PRC webpage with updates for responses as they are received. Action items are to be worked 

within 30 days from the SDR PRC 15-01 meeting unless otherwise noted.

Review of Meeting Topics:

a. Agenda Topic 1 - Welcome. Opening remarks were provided by Ms. Ellen Hilert, DOD 

SDR Chair, in support of Office of Secretary of Defense (OSD) as the executive agent for 

logistics information exchange with emphasis on the DLMSO purpose and mission. The DLMSO 

develops and manages the business rules that implement DOD policy, the information exchange 

infrastructure, and publishing procedures guiding the DOD logistics supply chain.

b. Agenda Topic 2 - Deficiency/Discrepancy Functional Process Year-in-Review. Ms. 

Hilert discussed key issues including the importance of accuracy with information entered into the 

WebSDR database for use in reliable trend analysis identification of problem areas requiring 

management attention, and monitoring for corrective action. Emphasis was placed on the 

importance of integrating the SDR submission process with existing receiving systems as the 

ultimate goal further reducing double entry between applications/systems and eliminating “swivel 

chair” logistics.

Ms. Hilert discussed the status of the General Services Administration (GSA) DLMS WebSDR 

Interface Phase I that was implemented in January 2014 and the upcoming Phase II. The Foreign 

Military Sales (FMS) SDR International Logistics Control Office (ILCO) rejection issue was 

discussed as a priority and that there should be an automated process for recognizing ILCO SDR 

rejection notices that ensures the GSA action office prepares an expedited replacement response. 

The current process whereby the ILCO SDR rejection notice is passed via an email message is 

slow and cumbersome, sometimes failing to elicit the replacement response. 
Page 4

The status of Army DLMS WebSDR interface was discussed focusing on the Army Logistics 

Modernization Program (LMP) interface implemented in October 2014. Mr. Dan Burrus, Army, 

provided the current status on Army DLMS WebSDR interface from slide 13, 

Deficiency/Discrepancy Functional Process Year-in-Review. The Phase II attachment 

functionality enhancements are delayed due to lack of program funding delaying further 

development at this time. 

Ms. Hilert introduced the recent development of a potential DLMS interface with Information 

Systems Security Program Application (ISSPA) for Army Communications Security (COMSEC)

materiel. COMSEC is developing the new system as a tool for G8 to monitor and approve 

distribution of COMSEC materiel to only those authorized for use. As part of the development of 

the ISSPA, COMSEC would like to include the SDR functionality to streamline their submission 

process from the current swivel chair process (using WebSDR) to be integrated with the supply 

system and receiving process. While compliant with guidance requiring SDR submission to be 

automated as an integral part of the receiving process, Ms. Hilert requested additional Army 

coordination to ensure that this is the proper avenue to pursue, rather than developing SDR 

creation capability within LMP (which is used to record the COMSEC receipts subsequent to 

initial receiving process within ISSPA) and would have wider applicability. Tom Moslak, Navy 

Product Data Reporting and Evaluation Program (PDREP), asked if Army was using PDREP for 

SDR entry. Dan Burrus replied by stating that most Army customers currently use WebSDR, but 

confirms that a handful of Army users do submit SDRs in the Navy PDREP system.

Ms. Hilert provided a summary of ADC 1102, which establishes rules for use of a pre-designated

owner Routing Identifier Code (RIC) for consumable item returns that are considered 

unauthorized or cannot be properly receipted (i.e., no Pre-positioned Material Receipt (PMR) or

incomplete or missing documentation with no identified owner) and where the returning Service 

is known to be Navy or USMC. Previous to this change, DLA was receipting a large portion of 

these materials into DLA (RIC SMS) ownership, causing DLA to absorb the associated costs for 

storage or disposal. This change allows the returning Service to retain ownership so that the 

materiel can be redistributed internally or potentially reported as excess under the MILSTRIP 

Materiel Returns Program. An addendum to ADC 1102 was published to include the use of RIC 

FHZ for USAF returns. Ms. Hilert reiterated the need for the Army to provide a default Army 

RIC. Army agreed to elevate resolution to management for the decision to authorize use of 

default Army RIC AJ2 for consumable items when the materiel return is considered unauthorized 

(i.e., no PMR/incomplete or missing documentation with no identified owner). Army is 

concerned about the impact this will have on their processes; Ms. Hilert agreed that trial use at 

one location is an acceptable approach for Army to measure impact. See Action Item 1.

During discussion of the Army interface, Dan Burrus reiterated that the Army will not change 

their current requirement for routing of customer SDRs directly to the ICP for initial review, 

rather than the DLA distribution center (the standard process for all other Components). As a 

result, offline communication between the Army ICP and distribution center is necessary to 

identify discrepancies resulting in incorrect inventory balances and there is potential for delay in 

reporting the problem. Additionally, this leaves the distribution center without a reliable work 

flow and auditable transaction history for the discrepancy. A DLMS change requiring the DLA 

Distribution Standard System (DSS) to accept a WebSDR-generated information copy of the SDR 
Page 5

directed to the Army ICP for action has been approved to remediate these issues, but is awaiting 

implementation. 

Ms. Hilert provided an overview of ADC 1127, Enhanced SDR Guidance for Foreign Military 

Sales (FMS), SDR Time Standards for Controlled Inventory Items, SDR Forwarding after 

logistics reassignment (LR), packaging SDRs, and administrative updates that clarify SDR reply 

time standards, as well as, dollar threshold limits for Logistics Reassignment SDRs. Ms. Hilert 

added that an Addendum to ADC 1127 is under development and will include a collection of 

miscellaneous updates including the addition of a Local Stock Number (LSN) field to the 

WebSDR entry screen and clarification of allowable special characters. Components were 

requested to provide implementation status on the ADC 1127 requirement for expedited response 

to SDRs for materiel classified secret and above, and nuclear weapons-related materiel (NWRM), 

particularly because this is a supply chain management requirement under DODM 4140.01. See 

Action Item 2.

Ms. Hilert provided an overview of PDC 1164, Revise DLMS 940R Materiel Release Order 

(MRO) and DLMS 945A Materiel Release Confirmation for Carrier Account Data Associated 

with Directed Return of Discrepant/Deficient Materiel and Related Administrative Updates. This 

change incorporates carrier and associated account data in the DLMS 940R MRO for the purpose 

of communicating return shipping instructions to the storage activity. This proposal also clarifies 

that owner must provide an MRO to the DLA distribution center for audit history concurrent with 

the SDR reply directing shipment of the discrepant/deficient materiel. 

USAF posed a question regarding the closing of SDRs for USAF (in WebSDR) in cases where 

there is no open action for the distribution center, normally meaning the requested disposition has 

been accomplished or none was requested. USAF does not currently receive all completion 

notice transactions because USAF SDRs are routed to email addresses and forwarding of positive 

completion notices was considered an unnecessary burden due to their high volume. WebSDR 

currently suppresses dissemination of the DSS-originated CN (completion notice) transactions for 

USAF SDRs when a positive response is provided, but allows all negative transactions (Reply 

Codes 411 or 412) to flow through alerting the USAF to potential concerns. The USAF will 

evaluate if they want to receive email notification of all completion notices, rather than just those 

reporting a negative response. See Action Item 3.

Ms. Hilert provided a follow-up status review on the DCMA Black Belt Project and the SDR 

related changes that address findings. A recent enhancement added a web service interface with 

Electronic Document Access (EDA) that captures the Contract Administration Office (CAO) 

DoDAAC, as well as, the vendor Commercial and Government Entity (CAGE) Code. The 

interface with EDA has been successfully tested, and currently WebSDR is testing the impact of 

the new functionality on Component SDR systems in preparation for implementation. The 

population of the CAO DoDAAC allows WebSDR to automatically forward information copies 

of SDRs to DCMA for oversight, trend analysis, and contractor training where needed. A future 

enhancement will allow forwarding of SDRs to DCMA for action. See Action Item 4.

c. Agenda Topic 3 - Product Quality Deficiency Report (PQDR) Data Exchange and 

Enhanced Exhibit Tracking. Mr. Breen provided an overview of proposed changes in ADC 
Page 6

1007D currently under development. This PDC documents business rules for inter-Service/

Agency data exchange regarding when PQDR transactions are required and/or permitted at any 

point during the lifecycle of a PQDR. It also defines who may update a given data element for 

inter-service processed PQDRs. Mr. Breen provided an overview of the proposed exhibit tracking 

process using the PQDR report control number (RCN), currently in the design phase. ADC 245 

added the PQDR RCN as a discrete data element in the SDR, removing the need for distribution 

center submitters to use the remarks block. ADC 1007 and Addendums established and 

developed the DLMS 842P and added the PQDR RCN on the PMR, Receipt, Release Order, and 

Shipment Status with procedures to provide a distribution copy of each to Product Data Reporting 

and Evaluation Program Automated Information System (PDREP AIS) for exhibit tracking. DSS 

plans to implement ADC 245 in conjunction with implementation of ADC 1007 exhibit tracking 

requirements.

Mr. Ben Breen provided an overview of DLA distribution center denial scenarios in cases where 

there is an RCN mismatch. Scenarios include: 1) inbound DLMS 940R MRO contains an RCN 

that does NOT match any of the RCNs on the DSS table at MRO allocation and 2) inbound 

DLMS 940R contains an RCN that does match an RCN on the DSS table at MRO allocation -

pick record is created - user has pick in workload but RCN in location is not the expected RCN 

for the pick. DLMSO proposes that a Management Code Q definition be established to resolve 

both scenarios. DLMSO is developing a PDC to address the denial scenarios, assign an 

applicable management code for the denial, and add the PQDR RCN to the materiel release denial 

transaction. The PDC will include modifying the definition of existing Management Code Q to

include “Unable to match requested PQDR exhibit report control number (RCN) to storage 

activity record or physical location.” See Action Item 5.

Ms. Hilert expressed concern for the current practice of using SDR transactions for receipt 

notification of PQDR exhibits, since there is no actual supply discrepancy. This methodology 

was implemented many years ago due to the inability of ICP supply systems to provide receipt 

notification to the appropriate personnel when PQDR exhibits are returned to the distribution 

center. The creation of the SDR, in addition to the receipt, is a redundant action that requires 

additional manual effort. Ms. Hilert stated the long term solution would be to eliminate the SDR 

provided for the PQDR exhibit receipt notification, based upon implementation of the PQDR 

RCN with Supply Condition Code (SCC) Q. An integrated system would allow the receipt 

(DLMS 527R) to be work-flowed internally as needed. 

DLA Distribution questioned items that are put into SCC Q when going to disposal. DLMSO 

noted that the DOD procedures require the use of a management code when directing SCC Q 

materiel to disposal to specifically indicate when quality deficient materiel must be destroyed or 

may be sold as is. 

It was noted that the return of PQDR exhibits to the distribution center is sometimes used as a 

means of ensuring that the materiel is recorded on the accountable record when subsequently 

returned to the vendor as Government furnished property (GFP). Additionally, it allows for 

shipment by the distribution center to a vendor using clear-text addressing, since some Service 

systems will only support shipment to a DoDAAC. Linda Miles, USAF, questioned the two step 

process where the USAF cannot ship back directly to the vendor, but instead must ship to the 
Page 7

DLA distribution center and then to the vendor. DLA is pursuing a plan to use the existing 

Vendor Shipment Module (VSM) to support direct shipment of the exhibit from the customer to 

the vendor, since this approach will satisfy both accountability concerns and use of clear-text 

addressing, but this process is only applicable to DLA-managed materiel. 

d. Agenda Topic 4 - DLMS Enhancements Supporting Stock Readiness: Web-based 

Storage Quality Control Report (SQCR) and Web-based Stock Screening Modules and New 

Procedures for Non-Manager Owned Suspended Stock (PDC 1045 Overview and PDC 1084 

Overview). Jackie Salus, DLA J-33, provided an overview of PDC 1045 and draft PDC 1084,

supporting the DLA Transaction Services implementation of web-based modules for submission

of stock screening requests and SQCRs and the associated replies. The functionality will be

similar to WebSDR to support non-DSS storage activities and owners/managers that lack DLMS 

compliant systems for processing the necessary transactions. Ms. Hilert described one unique 

feature whereby un-routable SQCRs will be rejected back to the submitter immediately for 

correction and WebSQCR will be programmed to block un-routable RICs/DoDAACs entered in 

the action activity field. Although PDC 1045 incorporates some enhancements associated with 

the receipt restriction process including inclusion of an indicator to specifically request new 

receipt screening and an associated termination date, a separate PDC will be drafted to further 

enhance the overall processing associated with receipt restrictions. Once PDC 1045 becomes an 

approved change and has been implemented, DLA distribution centers will no longer accept 

SQCR replies and Stock Screening Requests via email.

Jackie Salus provided a review of proposed changes to type inspection codes clarifying that some 

of the type inspection codes were combined for greater efficiency. It was recommended that an 

alternative text name be considered for Type Inspection Code R (Reimbursable) since this name 

implies that only this type inspection is reimbursable, while in fact all inspections resulting from a 

stock screening request are reimbursable. Additionally, a potential gap was identified whereby 

materiel reported as suspended on an SDR may subsequently be identified as subject to 

suspension under a stock screening request. This gap will need to be resolved when the PDC is 

finalized. See Action Item 6 and 7.

e. Agenda Topic 5 - DLA Distribution Suspended Stock Presentation. Mr. Greg 

Pigg, DLA Distribution, provided an overview of the current status for all suspended assets in 

SCC J, K and L, within DLA distribution centers. Ms. Jen Groseman, Navy, specified that the 

totals were only for open suspended items without disposition. Mr. Ben Breen noticed the high 

number for DLA Distribution Depot, Norfolk, Virginia (DDNV) and questioned the cause for the 

high rate. Mr. Pigg explained that a possible reason for the high backlog was that DDNV was 

understaffed, but stated the real reasons were unknown.

f. Agenda Topic 6 - Security Cooperation Enterprise Solution (SCES) ERP briefing. 

Mr. Mike Hooper, Defense Security Cooperation Agency (DSCA), provided an SCES program 

overview focusing on SDRs and DLMS compliance. DSCA has designed a tri-service 

implementation program that supports use of the DLMS transactions. Increment 1 of the program 

will be limited to Navy, United States Coast Guard (USCG), and United States Marine Corps

(USMC) FMS including support for the SDR program. See Security Cooperation Enterprise 

Solution (SCES) Program Overview for Supply & SDR Process Review Committees 28-29 April 

2015 slides for testing and other key dates.
Page 8

SCES middleware application Ab Initio is used to communicate between DLA Transaction 

Services and SCES ERP using EDI transmission. DLMS data elements are contained in staging 

tables, setting the foundation for the new ERP development. Anita Smith stated that Air Force 

Security Assistance Center (AFSAC) did not want to rebuild SDR functionality and hopes that 

SDR-A becomes a tri-service application, but the current timeline for SCES would not support the 

programming effort to accomplish this. Mr. Hooper stated that integration of SDR-functionality

within SCES is still being considered. Mr. Hooper confirmed that DSCA will develop a separate 

module for submission of FMS PQDRs , but this, too, is not within the current scope (quality 

deficiencies will continue to be reported using SDRs). Mr. Hooper indicated that DSCA is 

currently finalizing details for SDR data mapping for the initial WebSDR interface. He clarified 

that SCES is being designed to allow direct input by ILCO representatives of selected data

elements necessary for the DLMS transmission. This will supplement data not included within 

the legacy SDR data feed provided by the FMS customer via DLA Transaction Services 

Automated Message Exchange (DAMES). See Action Item 8.

Ms. Hilert mentioned that FMS customers may now request replacement materiel for wrong items 

received. She asked if SCES and Components have internal procedures for withholding credit 

from FMS customers when directing return of discrepant materiel until materiel is reported as 

received. She indicated this was a known gap at one time and stated that Components must

develop a plan for compliance if not currently implemented. Mr. Bob Hammond, DLMSO, also 

commented that while processing the credit the type of bill code should be used to provide the 

reason for the credit and a clear audit history. See Action Item 9.

g. Agenda Topic 7 - Pre-positioned Materiel Receipt and Unauthorized Materiel 

Returns. Mr. Mark Lieberman, DLA, provided a briefing to focus attention on the high volume 

of receipts by DLA distribution centers without PMR. This results in a corresponding high 

volume of SDRs. PMR is key to ensuring that DLA places material into the correct owner’s 

account. When the PMR does not exist for a receipt DLA is dependent on attempting to 

determine the owner account by whatever means available. The PMR is a critical systemic 

missing piece for DLA Audit Readiness. 

Ms. Hilert and DLA representatives discussed using the MILSTRIP/MILSBILLS/SDR 

procedures which authorizes recoupment action by the ICP to include all cost reimbursable 

actions performed by the receiving activity (e.g., repackaging, marking, and disposal) to bill 

activities in violation of DOD materiel returns procedures.

Army has the highest volume of assets suspended upon receipt due to no PMR/unauthorized 

return (i.e., no PMR/incomplete or missing documentation with no identified owner) Ms. Hilert 

recommended that the Army consider broadcasting guidance reminding activities to follow 

MILSTRIP Materiel Returns Program procedures (rather than shipping materiel directly to DLA 

distribution centers without authorization). DLA provides no PMR report data to Army SDR 

POCs. Mr. Lieberman reported no PMR consumable materiel returns continues to be receipted 

into DLA ownership resulting in loss of visibility to the Service and an unacceptable burden to 

DLA to research and maintain or dispose of this materiel. He stressed the importance of using a 

default owner RIC pending corrective action for system deficiencies in submitting PMR and 

enforcing proper procedures. See Action Item 10 and 11.
Page 9 

There was a brief discussion regarding DSS generated document numbers for receipts lacking a 

PMR. There were multiple questions surrounding the use of a “dummy” document number 

identified by an H as the first position of the serial number/utilization code. DLA Distribution 

was asked to clarify the business process for generating these document numbers for new 

procurement receipts. If this is a current procedure employed by DLA distribution centers, DLA 

must document the process via PDC. See Action Item 12.

h. Agenda Topic 8 - DRAFT PDC 1160, Procedures for Recommending and

Authorizing Credit for Validated SDRs, Associated Reply Code Revisions, and Required use 

of the Reason for Reversal Code in Issue Reversals. Ms. Hilert provided an overview of draft 

PDC 1160 explaining the need to update both SDR and issue reversal procedures to ensure that all 

parties involved have visibility of the applicable scenario and to preserve a clear audit history. 

Under the proposed procedures, new codes will be assigned to indicate when credit is 

recommended or provided by the ICP versus credit resulting from issue reversal. Additionally, 

issue transaction reason for reversal codes will be expanded and made applicable to all 

Components. This change will support audit readiness for DLA and the Services. The PDC was 

drafted by DLMSO based upon agreement by Components and the DLA audit team, but requires 

some additional input for completion: (1) Navy is to provide specific background describing why 

issue reversal is critical for Navy, and (2) DLA Distribution is to explain rules for employing 

issue reversal on inter-Service basis (e.g., Air Force directed shipment to Navy customer). See 

Action Item 13 and 14.

i. Agenda Topic 9 - Using SDRs to Monitor Vendor Performance (DOD Past

Performance Information Retrieval System (PPIRS)). Mr. Breen provided an overview of 

PPIRS which currently measures vendor performance based upon PQDRs. DLMSO is 

recommending incorporation of SDR metrics as a valid indicator of vendor compliance as a 

history of supply discrepancies should also impact contract awards. Mr. Breen asked SDR 

representatives to coordinate with Component PPIRS POCs regarding employing supply 

discrepancies for evaluation of vendor performance. DLMSO believes there is potential for a 

centralized approach using a WebSDR feed to PPIRS. See action item 15 and 16. 

j. Agenda Topic 10 - WebSDR Management Report (Demo of on-line query process).

Ms. Hilert provided an overview of the WebSDR Management Report tool, as well as, a live 

demonstration on using the valuable management reporting tool for trend analysis and metrics. 

DLMSO will explore the feasibility of implementing wildcard search criteria for contract number 

in WebSDR management report selection, as well as, consolidation by Service for the obsolete 

systems from the initiating systems drop down list (DLA Transaction Services pointed out that the 

obsolete values should not be removed because the associated SDRs continue to be accessible in 

the database). SDR PRC leads were strongly encouraged to provide feedback and notify DLMSO 

when they find issues with the management report functionality or integrity of data. Ms. Hilert 

expressed concern regarding the minimal use of U-series discrepancy codes where these codes are 

applicable for reporting of discrepancies associated with serially managed/tracked materiel. DLA 

Distribution will instruct receivers to use Discrepancy Code Q99 for first article testing SDRs 

(sample showed currently using Discrepancy Code Z2 incorrectly). See Action Item 17, 18, 19, 

20, and 21. 

Enclosure, Page 1 

Enclosure, SDR PRC Meeting 15-01 Action Items 

No Minutes 

Ref

PRC 

Mtg Ref

Action Item Responsibility Due Date Status Notes

Action Item Tracker SDR PRC 15-1

1. Agenda

Topic 2,

page 4

15-1 Elevate decision to 

authorize use of default 

Army RIC AJ2 for 

unauthorized/no PMR 

returns of consumable 

items. (Trial use at one 

location is an acceptable 

approach for Army to 

measure impact.)

Army 5/28/2015 Open

2. Agenda

Topic 2,

page 5

15-1 Provide implementation 

status on Approved 

DLMS Change (ADC) 

1127 requirement for 

expedited response to 

SDRs for materiel 

classified secret and 

above, and nuclear 

weapons-related materiel 

(NWRM).

All 5/28/2015 Open

3. Agenda

Topic 2,

page 5

15-1 Evaluate if AF wants to 

receive all completion 

notices prepared by DLA 

distribution centers 

(WebSDR currently 

suppresses positive 

responses and allows 

negative responses to be 

forwarded).

Air Force 5/28/2015 Open

4. Agenda

Topic 2,

page 5

15-1 Complete interface 

testing for inclusion of 

contract administration 

office DoDAAC captured 

from Electronic 

Document Access (EDA) 

interface with PDREP

Navy 5/28/2015 Open
Enclosure, Page 2

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Action Item Responsibility Due Date Status Notes

5. Agenda 

Topic 3, 

page 6

15-1 Provide feedback on 

DLMSO recommended 

assignment of the denial 

management code per 

briefing on Enhanced 

Exhibit Tracking 

All 5/28/2015 Open

6. Agenda 

Topic 4, 

page 7

15-1 Consider alternative text 

name for Type Inspection 

Code R (Reimbursable) 

or clarify that other 

inspection types are also 

reimbursable (PDC 1045)

DLA/DLA 

Dist. 

5/28/2015 Open

7. Agenda 

Topic 4, 

page 7

15-1 Develop additional 

guidance for specific 

scenario whereby 

discrepant materiel held 

in the distribution center 

on an open SDR is 

subsequently identified as 

potentially quality 

deficient as a result of 

stock screening resulting 

in an SQCR. Define the 

procedure wherein 

disposition instructions 

are issued on one, but the 

other has not been 

adjudicated yet. 

DLA/DLA 

Dist. 

5/28/2015 Open

8. Agenda 

Topic 6, 

page 8

15-1 Finalize PDC for 

submission to DLMSO 

documenting 

requirements for FMS 

SDRs transmitted via the 

Security Cooperation 

Enterprise System 

(SCES) 

DSCA 5/28/2015 Open
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9. Agenda

Topic 6,

page 8

15-1 Research internal 

procedures for 

withholding credit for 

FMS customers when 

directing return of 

discrepant materiel until 

materiel is reported as 

received and develop plan 

for compliance if not 

currently implemented. 

All 5/28/2015 Open

10. Agenda

Topic 7,

page 8

15-1 Research feasibility of 

billing activities in 

violation of DoD materiel 

returns procedures for 

costs incurred by the 

receiving activity based. 

(Under 

MILSSTRIP/MILSBILL

S/SDR procedures, 

recoupment action by the 

ICP against the initiator 

may include all cost 

reimbursable actions 

performed by the 

receiving activity (e.g., 

repackaging, marking, 

and disposal)). 

DLA 5/28/2015 Open

11. Agenda

Topic 7,

page 8

15-1 Broadcast guidance 

reminding activities to 

follow MILSTRIP 

Materiel Returns Program 

procedures (rather than 

shipping materiel directly 

to DLA distribution 

centers without 

authorization). 

Army 5/28/2015 Open
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12. Agenda 

Topic 7, 

page 9

15-1 DLA Distribution to 

verify if new procurement 

“dummy” document 

numbers (with H as the 

first position of the serial 

number/utilization code) 

is generated and then 

flipped to a delivery order 

number to generate the 

receipt (DIC D4_). If 

current procedure, DLA 

must document via PDC.

DLA and

DLA 

Distribution

5/28/2015 Open

13. Agenda 

Topic 8, 

page 9

15-1 Provide Navy-specific 

background describing 

why issue reversal is 

critical for Navy (to be 

incorporated in PDC 

1160, Procedures for 

Recommending and 

Authorizing Credit for 

Validation SDRs, 

Associated Reply Code 

Revisions, and DLMS 

Enhancements for 

Expanded Use of the 

Reason for Reversal Code 

in Issue Reversal). 

Navy 5/28/2015 Open

14. Agenda 

Topic 8, 

page 9

15-1 Explain rules for 

employing issue reversal 

on inter-Service basis 

(e.g., Air Force directed 

shipment to Navy 

customer) (required 

information for 

completion of PDC 

1160).

DLA 

Distribution

5/28/2015 Open

15. Agenda 

Topic 9, 

page 9

15-1 Provide Past Performance 

Information Retrieval 

System (PPIRS) point of 

contact to DLMSO.

Marine Corps 5/28/2015 Open
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16. Agenda 

Topic 9, 

page 9

15-1 Coordinate with 

Component PPIRS POC 

regarding DLMSO 

recommended objective 

to employ supply 

discrepancies for 

evaluation of vendor 

performance (with 

potential for centralized 

approach using WebSDR 

feed to PPIRS).

All 5/28/2015 Open

17. Agenda 

Topic 10, 

page 9

15-1 Provide update for 

initiating system drop list 

in WebSDR management 

report selection criteria 

(capability to consolidate 

by Service system).

DLMSO 5/28/2015 Open

18. Agenda 

Topic 10, 

page 9

15-1 Explore feasibility of 

implementing wildcard 

search criteria for 

contract number in 

WebSDR management 

report selection. 

DLMSO

DLA 

Transaction 

Services

5/28/2015 Open

19. Agenda 

Topic 10, 

page 9

15-1 Provide training to DSS 

receivers on proper use of 

U-series discrepancy 

codes (research shows 

codes not being included 

when serially tracked 

materiel is reported 

short/misidentified/or 

mismatched). 

DLA 

Distribution

5/28/2015 Open

20. Agenda 

Topic 10, 

page 9

15-1 Add WebSDR on screen 

message alerting users of 

65,000 line limit on the 

emailed excel 

management report 

output.

DLA 

Transaction 

Services

5/28/2015 Open
Enclosure, Page 6

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21. Agenda 

Topic 10, 

page 9

15-1 Instruct receivers to use 

Discrepancy Code Q99 

for first article testing 

SDRs (sample showed 

currently using 

Discrepancy Code Q2 

incorrectly).

DLA 

Distribution

5/28/2015 Open