IN REPLY

REFER TO DLMSO

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELVOIR, VIRGINIA 22060-622 1

April 7,2003

MEMORANDUM FOR: SUPPLY PRC MEMBERS

SUBJECT: Approved DLMS Change (ADC) 97, Long Item Description for Defense

Medical Logistics Standards Support (DMLSS) Requisition Processing

(Supply) (Staffed as PDC 101)

The attached change to DOD 4000.25-M, Defense Logistics Management System

(DLMS), is approved for implementation. The updated DLMS Supplement will be posted to

the DLMSO web site (http://www.dla.mil/j-G/dlmso/ICs/Default.htm) within 30 days from the

above date for implementation planning.

The attached change to DLMS will be incorporated into the DLMS manual/supplement,

based upon the effective or availability date to be determined. DAAS and DMLSS have

advance authorization to employ these procedures.

Addressees may direct questions to the DLMSO points of contact, Ms. Ellen Hilert, Chair,

Supply Process Review Committee, 703-767-0676, DSN 427-0676, or e-mail:

Ellen.Hilert@dla.mil or Ms. Vermella Savhge, DOD MILSTRIP System Administrator,

703 767-0674, DSN 427-0674, or e mail: Vermella.Savage@dla.mil. Others must contact their

Component designated representative.

Defense Logistics Management

Standards Office

Attachment

kUSD(L)SCI

LMI
ApprovedDLMS Change 97

Long Item Description for DMLSS Requisition Processing 

1. ORIGINATOR: 

 a. Service/Agency: Defense Logistics Agency/Defense Logistics Management Standards 

Office (DLMSO)

b. Originator: Defense Logistics Management Standards Office (DLMSO), Ellen Hilert, 

DLA J-673, 703-767-0676 (DSN 427), Ellen.Hilert@dla.mil

c. Point of Contact: Jim Holland

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

 a. Title: Long Item Description for DMLSS Requisition Processing 

b. Description of Change: Exception requisitions may contain lengthy descriptions of 

nonstandard material. Because the description may exceed the allotted space, this change 

clarifies how the required information can be reflected within the existing structure. 

c. Procedures: The DS 511 design uses the LIN segment to describe nonstandard 

material. The nomenclature/commodity name is carried by a Product/Service ID pair (ANSI 

data elements 234/235) allowing a maximum field length of 48 characters. Medical 

nonstandard requisitioning will use four repetitions (repeating the CN, Commodity Name, 

qualifier) to convey lengthy descriptive information. Add the following DLMS note to both 

the 511R, Requisition, and 511M, Requisition Modification, DLMS Supplements:

Location Revision Reason Federal IC

2/LIN02/100 Add the following DLMS note to the existing 

qualifier/note:

CN Commodity Name:

Federal Note: Use to identify the nomenclature of 

the nonstandard material.

DLMS Note: Multiple repetitions of the 

commodity name may be used in successive 

Product/Service ID pairs where additional 

text space is needed. 

Clarifies usage. No impact on 

Federal IC 

4. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation. 
b. Disadvantages: None identified.

5. IMPACT:

 a. Publication(s): DOD 4000.25-M, DLMS; 511M, Requisition Modification, and 

511R, Requisition DLMS Supplements. No impact on Federal IC. 

 b. DAAS conversion maps are complete; the long item description is carried in predesignated record positions of the YRZ.