IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KJNGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060..6221 

April 17, 2014 

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC) AND SUPPLY PRC MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1100, For 

Allocation ofHGA DoDAAC Series as Contractors (DoDAAD/ SUPPLY) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management System is approved for immediate implementation. 

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, at 703-767-6885, 

DSN 427-6885, or email: DODAADHQ@DLA.MIL, or Ellen Hilert, Supply PRC Co-Chair, at 703-

767-0676, or email: Ellen.hilert@dla.mil. Others must contact their Component designated 

representative. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

~~ Director 

Defense Logistics Management 

Standards Office 
Attachment, ADC 1100

Page 2

ADC 1100

Change to HGA series of DoDAAD (DoDAAD/ SUPPLY)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil. 

b. Functional POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil. 

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD/Supply

b. Primary/Secondary Functional Process: DoDAAD/Supply

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System, Volume 6, Chapter 2, Department 

of Defense Activity Address Directory. 

b. DLM 4000.25, Defense Logistics Management System, Volume 2, Chapter 5, Status 

Reporting

4. APPROVED CHANGE(S): (Changes from PDC 1100 highlighted in yellow)

a. Brief Overview of Change: The DoD activity address code (DoDAAC) series HTC is 

allocated to US Transportation Command (USTRANSCOM) Acquisition, but there is no allocation to 

support contractor DoDAACs. This change is to allocate the HGA series to USTRANSCOM 

Acquisition for tracking contractor DoDAACs.

b. Background: Contractor DoDAACs for USTRANSCOM Acquisition were originally

under the control of Washington Headquarters Service (WHS), using the HGC series (WHS Other

DoD/OASD Government Contractors). During the realignment of “other DoD DoDAACs” at the end

of 2013, the decision was made to consolidate all USTRANSCOM Acquisition DoDAACs under the

HTC series. Though it would make sense to keep the HTC designation for both USTRANSCOM

Acquisition and its associated contractors, this is not appropriate/cost effective because Military 

Standard Requisitioning and Issue Procedures (MILSTRIP) already established the HG series for other 

DOD activity contractors and Component system edits are based upon this construct. This change is to 

allocate the HGA series for USTRANSCOM Acquisition contractors.

c. Describe Requested Change in Detail: DLA Transaction Services will need to change the 

DoDAAD Update and eDAASINQ.

(1) DoDAAD Update: Create new DoDAAC series “HGA” for USTRANSCOM 

Acquisition contractors. HGA must allow data entry to the contractor fields (Contract Number, CAGE, 

Contract Admin Office, Expiration Date and Contracting Service/Agency) and mandatory entry of 

Contract Number, CAGE and Expiration Date. 
Attachment, ADC 1100

Page 3

(2) eDAASINQ: When “USTRANSCOM Acquisition” is selected from the DoDAAD 

Service/Agency dropdown, both HTC and HGA should be included in the selection criteria.

d. Revisions to DLM 4000.25 Manuals: None noted.

e. Proposed Transaction Flow: There are no new routing rules.

f. Alternatives: None noted.

g. Proposed DLMS Change (PDC) 1100 Staffing Response/Comment Resolution:

PDC 1101 Comments

Submitter Response Resolution

Air Force Concurs without comment Noted

Army Concurs without comment Noted

DARPA Concurs without comment Noted

DCAA Concurs Noted

DLA Silent Concurrence Noted

DLA Transaction Service Concurs without comment Noted

DLA DSS Concurs without comment Noted

DoD OIG Concurs without comment Noted

Marine Corps Concurs without comment Noted

Navy Silent Concurrence Noted

USTRANSCOM Concurs without comment Noted

USUHS Concurs without comment Noted

5. REASON FOR CHANGE: After the realignment of the “H” series DoDAACs, USTRANSCOM 

Acquisition did not have a DoDAAC series for tracking contractors. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Allocates a DoDAAC series for USTRANSCOM Acquisition to support 

contractor DoDAACs.

b. Disadvantages: None noted.
Attachment, ADC 1100

Page 4

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: MILSTRIP edits for Government 

Furnished Materiel (GFM) apply to the HG series. Although there is no current requirement for GFM 

shipments to USTRANSCOM Acquisition contractor DoDAACs, it is reiterated here that 

DLMS/MILSTRIP procedures require that shipments to contractors be recognized as GFM when 

materiel is provided to the contractor at no cost to the contractor and ownership is retained by the 

Government. 

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change should be 

completed within 30 days of the ADC issue date.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: There is no cost savings associated with this change. The change is required to 

delineate USTRANSCOM Acquisition DoDAACs from USTRANSCOM Acquisition contractor

DoDAACs.

10. IMPACT:

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): Documented in “Detailed Change” above.

d. DLA Transaction Services: These changes will need to be implemented and maintained at 

DLA Transaction Services. 

e. Non-DLA Logistics Management Standards Publications: This change will have no 

effect on current publications.