IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGIN IA 22060-6221 

July 17, 2012 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 1021, IntraDLA Revision to Procedures and DLMS 527D Pre-Positioned Materiel Receipt to Add 

Container Detail Supporting Relocation of Materiel between DLA Disposition Services 

Field Offices under Reutilization Business Integration (RBI), and Administrative 

Update to DLMS 511R, 527R, and 940R (Supply) (Staffed as PDC 1021) 

The attached change to Defense Logistics Manual (DLM) 4000.25, DLMS, is approved for 

implementation. The updated DLMS Supplement will be posted to the DLA Logistics 

Management Standards Office Website www.clla.mil/j-6/dlmso/elibrary/TransFonnats/formats.asp 

within 10 days from the above date for implementation planning. This is an intra-DLA Change 

with a target implementation date of August 27, 2012. 

Addressees may direct questions to Ms. Mary Jane Johnson, (703) 767-0677; DSN 427-0677 

or email: Mary.Jane.Johnson@dla.mil. Others may direct questions to their Service or Agency 

designated Supply PRC representative. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

Director 

DLA Logistics Management 

Standards Office 

Federal Recycling Program 0 Printed on Recycled Paper 
Attachment ADC 1021

Page 1 of 4

ATTACHMENT TO ADC 1021

Intra-DLA Revision to Procedures and DLMS 527D Pre-Positioned Materiel 

Receipt to Add Container Detail Supporting Relocation of Materiel between 

DLA Disposition Services Field Offices under RBI and Administrative Update 

to DLMS 511R, 527R, and 940R (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: DLA Logistics Information Service, LAR 269.961.5748

b. Functional POC: DLA Disposition Services, DB 269.961.5906

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Inventory Management

b. Primary/Secondary Functional Process: Materiel Receipt/Inventory

3. REFERENCES:

a. Approved Defense Logistics Management System (DLMS) Change (ADC) 410 and 

Addendum to ADC 410, Intra-DLA Revision to Procedures and DLMS 527D Pre-Positioned 

Materiel Receipt (PMR) to Add Disposition Container ID for use with Relocation of Materiel 

between DLA Disposition Services Field Offices Under RBI (Addendum Adds Disposal Turn-In 

Document [DTID] Number), dated February 25, 2011 and October 12, 2011

b. ADC 442, Revised DLMS 527R Receipt to also Add Disposition Services Complete 

Container Count and Current Container Count data elements for use with Relocation of Materiel 

between DLA Disposition Services Field Offices, dated January 06, 2012

4. APPROVED CHANGE:

a. Brief Overview of Change: The 527D PMR (Relocation) transaction1 requires an additional 

data element (Disposition Services Complete Container Count) to allow for enhanced processing of 

container transfers between DLA Disposition Services Field Offices.

b. Background:

(1) The DLA Disposition Services is a worldwide presence within the Department of 

Defense, with disposal specialists in 14 foreign countries, two U.S territories, and 39 states. DLA 

Disposition Services’ mission is the execution of disposition solutions for excess military property. 

 1 A PMR transaction for Relocation is identified by DLMS 527D Transaction Type Code DE (PMR) in conjunction with 

2/LIN01/10 code ‘N - Return to inventory of materiel relocated between storage activities without change in 

ownership.’ This is MILSTRAP legacy Document Identifier Code (DIC) DWK functionality.
Page 2 of 4 Attachment ADC 1021

The RBI project will replace the Defense Reutilization and Marketing System (DRMS) Automated 

Information System (DAISY) by integrating DLA Disposition Services business processes within 

the DLA enterprise suite of applications, including the Enterprise Business System (EBS) for 

materiel management functions and the Distribution Standard System (DSS) for 

warehousing/distribution functions.

 (2) The DLMS 527D PMR (Relocation) transaction is used when property is to be relocated 

from one DLA Disposition Services Field Office to another. EBS creates a 527D PMR transaction 

to notify the receiving DLA Disposition Services Field Office, using DSS, of the incoming property. 

ADC 410 (reference 3.a.) addressed revisions to the DLMS 527D PMR to support the DLA 

Disposition Services containerization process under RBI. ADC 410 added the Disposition Services 

Container ID data element to the PMR transaction for use with Relocation of Materiel between DLA 

Disposition Services Field Offices. Along with passing the Disposition Services Container ID, ADC 

442 (reference 3.b.) revisions also included the addition of the ‘Disposition Services Complete 

Container Count’ and ‘Disposition Services Current Container Count’ on the DLMS 527R receipt. 

c. Describe Change in Detail:

(1) This change approves adding the Disposition Services Complete Container Count data 

element to the DLMS 527D PMR transaction. DLA Disposition Services sends the DLMS 527D 

PMR to the DLA Disposition Services Field Office designated to receive the relocated materiel. 

Including the Disposition Services Complete Container Count in the PMR ensures all DTID

numbers, or DTID numbers and suffixes, from a container are included in the ensuing DLMS 527R

Receipt transactions, once the container is received at the new field office.

 (2) The Disposition Services Complete Container Count will pass the number of DTID

numbers, or DTID number and suffixes, that are being transferred (i.e., container relocation) in a 

given container (passed as the Disposition Services Container ID). These DTID numbers, or DTID

numbers and suffixes, will be stored on the PMR table. When the container arrives at the new field 

site, each DTID number, or DTID number and suffix, is receipted with the DLMS 527R Receipt 

transaction, pre-populated from the DTID numbers, or DTID numbers and suffixes, included in the 

PMR transaction. This ensures all DTID numbers, or DTID numbers and suffixes, in a given 

container are properly accounted for at the time of receipt at the new Disposition Services Field 

Office.

d. Revisions to Defense Logistics Manual (DLM) 4000.25 Manuals:

2

(1) DLM 4000.25-M, DLMS, Volume 2, Chapter 16, revise paragraph C16.6.5.2. as 

follows (changes are in bold red italics):

“C16.6.5.2. Prepositioned Materiel Receipt for Relocations Between Field Offices. For all 

relocation actions between field offices, DLA Disposition Services shall generate a DLMS 527D, 

PMR (Transaction Type Code DE), to the field office designated to receive the relocated 

 2 DLMS, Volume 2, Chapter 16, which incorporates the procedures published in numerous DLA RBI related ADCs in 

the ADC 400-series, was published in the new Defense Logistics Manual (DLM) 4000.25 in June 2012. Chapter 16 

revisions staffed by this ADC, once approved, will be published in a formal change to DLM 4000.25.
Page 3 of 4 Attachment ADC 1021

materiel. The PMR shall contain 2/LIN01/10 Code N (return to inventory of materiel relocated 

between storage activities without change in ownership (MILSTRAP DIC DWK functionality)). 

DLA Disposition Services shall include the DTID number or DTID number and suffix in the 

PMR in order for DTID number or DTID number and suffix accountability to be maintained 

across multiple locations. The DTID number or DTID number and suffix value may be the 

original turn-in document number or may be a UCN assigned by the field office during receipt 

processing when the original DTID number or DTID number and suffix is not adequate to 

uniquely identify the property. Additionally, when an entire container is identified for transfer 

between field offices, the PMR shall contain the disposition services container ID. Along with 

the Disposition Services Container ID, DLA Disposition Services shall pass a Disposition 

Services Complete Container Count to indicate how many different DTID numbers, or DTID

numbers and suffixes are within the container; this is how many different receipts are 

expected for a particular container. Upon receipt of the materiel, the receiving field office shall 

provide the DTID number or DTID number and suffix or UCN and the Disposition Services 

Container ID provided in the PMR to DLA Disposition Services using a DLMS 527R, Receipt

(Transaction Type Code D4), identified by 2/LIN01/10 Code N, and sequentially assign the 

Disposition Services Current Container Count number for each DTID number or DTID

number and suffix that is in the container.”

(2) Revise DLMS 527D as shown in Enclosure 1.

(3) Administrative revision to DLMS 511R and DLMS 940R to revise the DLMS Note 

for ‘OC-Order Count’ to add the DLMS data element name “Disposition Services Complete 

Container Count”, as shown in Enclosure 2.

(4) Administrative revision to DLMS 527R to revise DLMS notes for Accredited 

Standards Committee (ASC) X12 qualifiers ‘OC-Order Count’ and ‘TD-Total to Date’ for 

consistency with language used in other DLMS Supplements, as shown in Enclosure 2.

e. Transaction Flow: No changes to transaction flow are required.

f. Alternatives: None available at this time.

5. REASON FOR CHANGE: This change will ensure DLA Disposition Services has the 

ability to accurately transfer entire containers from one Disposition Services Field Office to 

another. Adding the data element as detailed in this ADC will allow the system to verify all

DTID numbers, or DTID numbers and suffixes, in the container were successfully transferred 

and added to the subsequent DLMS 527R receipts upon receipt of the redistribution shipment at 

the new field office.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Implementation of this change will meet the business need of the DLA 

Disposition Services to transfer entire containers between field offices.
Page 4 of 4 Attachment ADC 1021

b. Disadvantages: Updating DLMS 527D will require DSS and EBS coding changes to 

accommodate the new data element in PMR transaction.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation 

date is August 27, 2012.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: N/A

9. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements:

(1) Add existing DLMS data Element for ‘Disposition Services Complete Container 

Count’ to DLMS 527D.

(2) Administrative revision to DLMS 511R and 940R to reflect the DLMS data 

element name ‘Disposition Services Complete Container Count’ in the DLMS note for ASC 

X12 qualifier ‘OC-Order Count’.

c. Automated Information Systems (AIS): DLA EBS and DSS will require coding 

changes to reflect the additional data element for use with DLMS 527D PMR.

d. DLA Transaction Services: Update DLA Transaction Services 527D mapping as needed

to reflect the additional data elements in this ADC.

e. Non-DLA Logistics Management Standards Publications: N/A

10. PDC COMMENTS DISPOSITION:

Organization PDC 1021 Comments

1 DLA Concur.

2 Air Force Concurs without comment.

3 USTRANSCOM Abstains
Enclosure 1, ADC 1021

Page 1 of 1

ENCLOSURE 1 TO ADC 1021

DLMS SUPPLEMENT 527D REVISIONS:

# Location DLMS Supplement 527D PMR

Revision

Reason

1 DLMS

Intro

Notes

Add ADC 1021to DLMS Introductory note 5:

- ADC 1021, Intra-DLA Revision to Procedures and DLMS 527D 

Pre-Positioned Materiel Receipt to Add Container Detail Supporting

Relocation of Materiel between DLA Disposition Services Field 

Offices under Reutilization Business Integration (RBI), and 

Administrative Update to DLM 511R, 527R, and 940R (Supply)

Identifies 

changes 

included in DS.

2 2/N901/90 Correct the DLMS Note for qualifier 98:

98 Container/Packaging Specification Number

DLMS Note: Use to identify the Disposal Disposition Services

Container Identification (ID). DLA Disposition Services uses 

Disposal Disposition Services Container ID with PMR 

(Relocation) transactions (LIN01 code N). Authorized DLMS 

enhancement. Refer to ADC 410.

Administrative 

correction.

3 2/QTY/310 Revise segment level DLMS notes to combine current notes 1, 2, & 

3, and add new note 2:

1. Use the 2/QTY/310 loop for due-in transactions only to stratify the 

total due-in quantity referenced in the 2/RCD/040 loop by receiving 

activity. Stratification by receiving activity within a single due-in 

transaction is a DLMS enhancement. See introductory DLMS note 

4a. UIT/UID information cannot be provided for quantities stratified 

by the 2/QTY/310 loop.

2. The 2/QTY/310 segment is authorized for DLA Disposition 

Services use to provide the Disposition Services Complete Container 

Count. Refer to ADC 1021.

Supports DLA’s 

RBI 

requirements.

4 2/QTY01/310 Add qualifier OC with DLMS Note:

OC Order Count

DLMS Note: DLA Disposition Services uses to identify the 

Disposition Services Complete Container Count. This represents 

the total number of DTIDs in a specified disposition services 

container, and therefore the number of receipts expected for a given 

container. DLMS enhancement authorized for use by DLA 

Disposition Services with PMRs for relocation (1/BR02/20 

Transaction Type Code DE in conjunction with 2/LIN01/10 code 

N). 

Supports DLA’s 

RBI 

requirements.
Enclosure 2, ADC 1021

Page 1 of 2

ENCLOSURE 2 TO ADC 1021

Administrative Updates to DLMS Notes for DLMS 511R, 527R, and 940R

A. Administrative update to DLMS Supplement 511R:

# Location DLMS Supplement 511R

Revision

Reason

1 DLMS

Intro

Notes

Add ADC 1021to DLMS Introductory notes:

- ADC 1021, Intra-DLA Revision to Procedures and DLMS 527D 

Pre-Positioned Materiel Receipt to Add Container Detail 

Supporting Relocation of Materiel between DLA Disposition 

Services Field Offices under Reutilization Business Integration 

(RBI), and Administrative Update to DLM 511R, 527R, and 940R 

(Supply)

Identifies 

changes 

included in DS.

2 2/QTY01/150 Revise DLMS Note for existing qualifier OC:

DLMS Note:

DLA Disposition Services uses to identify the Disposition Services 

Complete Container Count. This represents the total number of 

DTIDs in a specified disposition services container (i.e., the 

container count) when the entire container is being requisitioned. 

DLMS enhancement; Refer to ADC466.

Administrative 

update to reflect 

the DLMS data 

element name.

B. Administrative update to DLMS Supplement 940R:

# Location DLMS Supplement 940R

Revision

Reason

1 DLMS

Intro

Notes

Add ADC 1021to DLMS Introductory notes:

- ADC 1021, Intra-DLA Revision to Procedures and DLMS 527D 

Pre-Positioned Materiel Receipt to Add Container Detail 

Supporting Relocation of Materiel between DLA Disposition 

Services Field Offices under Reutilization Business Integration 

(RBI), and Administrative Update to DLM 511R, 527R, and 940R 

(Supply)

Identifies 

changes 

included in DS.

2 2/QTY01/0700 Revise DLMS Note for existing qualifier OC:

DLMS Note:

DLA Disposition Services uses to identify the Disposition Services 

Complete Container Count. This represents the total number of 

DTIDs in a specified disposition services container. DLMS 

enhancement; Refer to ADC 434.

Administrative 

update to reflect 

the DLMS data 

element name.
Page 2 of 2 Enclosure 2, ADC 1021

C. Administrative update to DLMS Supplement 527R

# Location DLMS Supplement 527R Receipt

Revision

Reason

1 DLMS

Intro

Notes

Add ADC 1021to DLMS Introductory note 5:

- ADC 1021, Intra-DLA Revision to Procedures and DLMS 527D 

Pre-Positioned Materiel Receipt to Add Container Detail 

Supporting Relocation of Materiel between DLA Disposition 

Services Field Offices under Reutilization Business Integration 

(RBI), and Administrative Update to DLM 511R, 527R, and 940R 

(Supply)

Identifies 

changes 

included in DS.

2 2/QTY01/310 Revise DLMS note for existing qualifier OC:

OC Order Count

DLMS Note: 

This is used to represent DLMS data element “ DLA Disposition

Services uses to identify the Disposition Services Complete 

Container Count. This represents the total number of DTIDs in a 

specified disposition services container, and therefore the number of 

receipts expected for a given container. DLMS enhancement 

authorized for use by DLA Disposition Services.

Administrative 

update to DLMS 

note for 

consistency with 

other notes in 

other DLMS 

Supplements.

3 2/QTY01/310 Revise DLMS note for existing qualifier TD:

TD Total to Date

DLMS Note:

This is used to represent DLMS data element “ DLA Disposition

Services uses to identify the Disposition Services Current Container 

Count. This represents the number of receipt transactions for a 

given disposition services container, that the DLA Disposition 

Services has processed so far. DLMS enhancement authorized for 

use by DLA Disposition Services.

Administrative 

update to DLMS 

note for 

consistency with 

notes in other 

DLMS 

Supplements.