DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

March 17, 2020

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1363,

Administrative Update to Change Material Safety Data Sheet (MSDS) to Safety Data 

Sheet (SDS) in DLMS Implementation Conventions 527R and 856W DLMS Notes

We are forwarding the attached approved administrative change to DLM 4000.25, 

Defense Logistics Management Standards for implementation effective immediately. This 

administrative update does not change or modify any existing procedures.

Addressees may direct questions to Ms. Tonja Daniels-Carter, Enterprise Business 

Standards Office (EBSO), email: Tonja.Daniels-Carter@dla.mil others must contact their 

designated Supply PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

 TERESA W. SMITH

 Director, Strategic Data Services

 DLA Information Operations

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1363

Page 1

ATTACHMENT TO ADC 1363 

Administrative Update to Change Material Safety Data Sheet 

(MSDS) to Safety Data Sheet (SDS) in DLMS Implementation 

Conventions 527R and 856W DLMS Notes

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), Tonja Daniels-Carter, email: Tonja.Daniels-Carter@dla.mil.

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: Disposition 

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID X Disposition X DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DLMS 527R Receipt, Inquiry, Response and Materiel Acknowledgement (MRA), 

dated May 6, 2019

b. DLMS 856W Hazardous Material/Hazardous Waste Shipment Status

c. ADC 1131, Phase II Implementation of New DLMS 841W Hazardous 

Material/Hazardous Waste Profile (HWPS) and 856W Hazardous Material/Hazardous Waste 

(HM/HW) Shipment Status Implementation Conventions and Associated Procedures Supporting 

Turn-Ins to DLA Disposition Services

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This administrative change updates “Material Safety 

Data Sheet” (MSDS) to “Safety Data Sheet” (SDS) in all Notes in DLMS transactions where it is 

used.
Attachment, ADC 1363

Page 2

b. Background:

(1) Effective May 25, 2012, under Hazard Communication 2012, the Department 

of Labor’s Occupational Safety and Health Administration (OSHA) modified its Hazard 

Communication Standard (HCS) to conform to the United Nation’s Globally Harmonized 

System of Classification and Labeling of Chemicals (GHS). Modification to the standard 

includes a specified format for safety data sheets and renaming of the term Material Safety Data 

Sheets (MSDS) to Safety Data Sheet (SDS) to reflect the terminology of the GHS. 

(2) A previous DLMS change ADC 1131, (Reference 3.c.) dated November 25, 

2015, updated most occurrences in the 856W and Defense Logistics Manual chapters. 

c. Requested Change in Detail: Update the DLMS 527R and 856W to remove the 

word “material” from the term “material safety data sheet” and for the associated acronym, 

change “MSDS” to “SDS” in the DLMS notes. See the Enclosure. 

d. Revisions to DLM 4000.25 Manuals: None. Formal Change 13 previously added 

this administrative change in the DLM 4000.25 manuals. 

e. Proposed Transaction Flow: No change to existing transaction flows

f. Alternatives: None

5. REASON FOR CHANGE: Removing out dated references

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Updates the name and acronym of the Safety Data Sheet (SDS) to 

conform to the United Nation’s Globally Harmonized System of Classification and Labeling of 

Chemicals (GHS) nomenclature. 

b. Disadvantages: None identified.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None 

8. ADDITIONAL COMMENTS TO CONSIDER: None 

9. ADDITIONAL FUNCTIONAL REQUIREMENTS: None 

10. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change will take 

effect upon approval as there are no system changes impacting DOD Components.

11. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None

12. IMPACT: 

a. New DLMS Data Elements: None
Attachment, ADC 1363

Page 3

b. Changes to DLMS Data Elements: In the Logistics Data Resource Management 

System (LOGDRMS), revise elements that specifically reference a Material Safety Data Sheet to 

remove Material from the name (i.e., Material Safety Data Sheet (MSDS) Number becomes the 

Safety Data Sheet (SDS) Number).

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): Update applicable DLMS 

transaction mapping to reflect the changes in this document as shown in the Enclosure. 

e. Non-DLM 4000.25 Series Publications: Components should review internal 

procedures and documentation to update references for MSDS to SDS. 
Enclosure, ADC 1363

Page 1

Enclosure 

A. Revise DLMS 527R, Receipt Inquiry and MRA as shown in the Change Table.

# Location Revision

DLMS 527R Receipt Inquiry and MRA

Reason

1. DLMS 

Introductory 

Notes: 

Add ADC 1363 to the DLMS Introductory Note:

- ADC 1363 Administrative Update to Change Material Safety 

Data Sheet (MSDS) to Safety Data Sheet (SDS) in DLMS 

Implementation Conventions 527R and 856W DLMS Notes

Identifies changes 

made to the IC.

2. 2/N901/030 Revise the DLMS note for code MS as shown: 

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note:

1. Use to identify the Material Safety Data Sheet (MSDS) number. 

Authorized DLMS enhancement for use by DLA Disposition 

Services in receipt and historical receipt transactions. Identify 

additional MSDS numbers, when required for this receipt, in the 

composite at N907. Refer to ADC 442.

2. The MSDS number is used to determine/confirm the disposition 

category of a property. It will also need to be sent to the 

Reutilization, Transfer, and Donation (RTD) web in order for RTD 

customer to view the MSDS number(s) tied to a specific DTID 

number that is eligible to be requisitioned. In order to send this to 

the RTD web, EBS will need to store this information. EBS can 

receive up to four MSDS numbers per receipt.

Updates term and 

acronym in the 

DLMS note from 

MSDS to SDS. 

Note that the X12 

Code name itself 

cannot be changed

3. 2/N907-01/030 Revise the DLMS note for code MS as shown: 

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note:

Use to identify the Material Safety Data Sheet (MSDS) number 

when two MSDS numbers are required. Use in conjunction with 

N901 code MS. Authorized DLMS enhancement for use by DLA 

Disposition Services in receipt and historical receipt transactions. 

Refer to ADC 442.

Updates term and 

acronym in the 

DLMS note from 

MSDS to SDS

Note that the X12 

Code name itself 

cannot be changed

4. 2/N907-03/030 Revise the DLMS note for code MS as shown: 

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note:

Use to identify the Material Safety Data Sheet (MSDS) number 

when three MSDS numbers are required. Use in conjunction with 

N901 code MS and N907-01 code MS. Authorized DLMS

enhancement for use by DLA Disposition Services in receipt and 

historical receipt transactions. Refer to ADC 442.

Updates term and 

acronym in the 

DLMS note from 

MSDS to SDS

Note that the X12 

Code name itself 

cannot be changed
Enclosure, ADC 1363

Page 2

# Location Revision

DLMS 527R Receipt Inquiry and MRA

Reason

5. 2N907-05/030 Revise the DLMS note for code MS as shown: 

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note:

Use to identify the Material Safety Data Sheet (MSDS) number as 

needed when four MSDS numbers are required. Use in conjunction 

with N901, N907-01, and N907-03 code MS. Authorized DLMS

enhancement for use by DLA Disposition Services in receipt and 

historical receipt transactions. Refer to ADC 442.

Updates term and 

acronym in the 

DLMS note from 

MSDS to SDS

Note that the X12 

Code name itself 

cannot be changed

B. DLMS 856W Hazardous Material/Hazardous Waste Shipment Status Modification

# Location Revision DLMS 856W Hazardous Material/Hazardous Waste 

Shipment Status Modification

Reason

1. DLMS 

Introductory 

Notes: 

Add ADC 1363 to the DLMS Introductory Note:

- ADC 1363 Administrative Update to Change Material Safety 

Data Sheet (MSDS) to Safety Data Sheet (SDS) in DLMS 

Implementation Conventions 527R and 856W DLMS Notes

Identifies changes 

made to the IC.

Note that the X12 

Code name itself 

cannot be changed

2. 2/REF01/1500 Revise the DLMS note for code MS as shown: 

MS Manufacturer's Material Safety Data Sheet Number

DLMS Note:

Use in the HL03 code W loop to identify the Material Safety Data 

Sheet Number

Updates term. 

Note that the X12 

Code name itself 

cannot be changed