DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 18, 2019 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Administrative Approved DLMS Change 1346, Move MILSTRIP and MILSTRAP 

Appendices to DLMS Manual Volume 2 (Supply) 

We are forwarding the attached approved administrative change to DLM 4000.25, Defense 

Logistics Management Standards for implementation effective immediately. The Enterprise 

Business Standards office (EBSO) will post the updated appendix files in the published manual 

upon completion of the next change cycle. This change does not change or modify existing 

procedures.

Addressees may direct questions to Mr. Eric Flanagan, DOD MILSTRIP Administrator or

Mr. Rafael Gonzalez, DoD MILSTRAP Administrator, email EBSO.Supply@dla.mil.

Others must contact their Component designated representative available at

www.dlmso.dla.mil/eLibrary/ServicePoints/allpoc.asp. 

 HEIDI M. DAVEREDE

 Director

 Enterprise Business Standards Office

Attachment

cc:

ODASD(Logistics)
Attachment, Admin ADC 1346, 

Page 1

Attachment to Administrative ADC 1346,

Move MILSTRIP and MILSTRAP Appendices to 

DLMS Manual Volume 2

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise Business 

Standards Office (EBSO), email EBSO.Supply@dla.mil.

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply

b. Primary/Secondary Functional Process: MILSTRIP and MILSTRAP

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies X MILSTRAP DoDAAD

Serialization X MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition X DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP), 

June 2012

b. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP), June 2012

c. DLM 4000.25, Defense Logistics Management Standards (DLMS) Volume 2, Supply 

Standards and Procedures, May 2014

d. Approved DLMS Change (ADC) 1281, Align Materiel Receipt Acknowledgement 

(MRA) Procedures in DLM 4000.25, Volume 2 with DLM 4000.25-2

e. ADC 1282, Administrative Alignment of Military Standard Transaction Reporting and 

Accountability Procedures (MILSTRAP), Appendix 2 – Codes with DLMS; Update to DLMS 

Volume 2, and other Administrative Updates (Supply/MILSTRAP) 
Attachment, Admin ADC 1346, 

Page 2

f. ADC 1302, Administrative Alignment of Military Standard Transaction Reporting and 

Accountability Procedures (MILSTRAP), Appendix 2 – Codes with Record Positions Defined, 

Update to DLMS, Volume 2, and other Administrative Updates (Supply/MILSTRAP) 

g. ADC 1319, Administrative Alignment of DLM 4000.25-2 Military Standard 

Transaction Reporting and Accountability Procedures (MILSTRAP) Manual with corresponding 

DLM 4000.25 Manual

h. ADC 1322, Administrative Alignment of DLM 4000.25-1 Military Standard 

Requisitioning and Issue Procedures with the DLM 4000.25, Defense Logistics Management 

Standards Manual (Supply/MILSTRIP) 

4. REQUESTED CHANGE(S):

a. Brief Overview of Change:

(1) This administrative change removes the appendices from the MILSTRIP and 

MILSTRAP Manuals and moves them to the DLMS Manual.

(2) This administrative change is necessary to complete the effort to sunset the 

MILSTRIP and MILSTRAP Manuals.

(3) This change does not modify or alter the underlying procedures or formats

that are identified in the existing MILSTRIP or MILSTRAP appendices

b. Background: This change is part of a series of DLMS changes to align DLM 

4000.25.1, MILSTRIP (Reference 3.a.) and DLM 4000.25-2, MILSTRAP (Reference 3.b.), with 

the companion procedures in DLM 4000.25 (Reference 3.c.), supporting the ongoing effort to 

sunset the MILSTRIP and MILSTRAP manuals (References 3.d. through 3.h.).

c. Requested Change in Detail: Enclosure 1 shows a high-level view of the changes 

required to execute moving the MILSTRIP and MILSTRAP appendices to the revised DLMS, 

Volume 2 appendix structure. Section 4.d. provides details for the changes summarized below:

(1) Remove existing DLMS Volume 2, Appendices 1 and 2.

(2) Move MILSTRAP (Reference 3.b.) Appendices 1, 2, and 3 to DLMS Volume 

2, Appendices 1, 2, and 3.

(3) Move MILSTRIP (Reference 3.a.) Appendices 1, 2, and 3 to DLMS Volume 

2, Appendices 6, 7, and 8. The existing DLMS Volume 2, Appendices 6, 7, and 8 are currently 

only a hyperlink back to the MILSTRIP manual Appendices 1, 2, and 3 files.

(4) Mark DLMS Volume 2, Appendix 10 as “Reserved”.

(5) Review existing wording in DLM 4000.25, DLMS Volumes 1, 2, 3, 4, 6, and 

7 and adjust as necessary to reflect updated appendix number references. The administrative 

changes to update appendix references are not shown as part of the ADC 1346 documentation.
Attachment, Admin ADC 1346, 

Page 3

(6) Update Table of Contents for the DLMS Manual Volume 2.

d. Revisions to DLM 4000.25 Manuals:

(1) Remove existing DLMS Volume 2, Appendices 1 and 2 as they are included

in the existing MILSTRIP Manual as Appendices 1.21. and 1.33.

(2) Review existing wording in DLM 4000.25, DLMS Volumes 1, 2, 3, 4, 6, 7, 

and the DAAS Manual and adjust as necessary to reflect appendix number references. The 

administrative changes to update any appendix references are not shown as part of the ADC 

1346 documentation.

(3) Update the Table of Contents for the DLMS Manual Volume 2. (Enclosure 

2).

(4) MILSTRAP 

(a) Move MILSTRAP (Reference 3.b) Appendices 1, 2, and 3 to DLMS 

Volume 2, Appendices 1, 2, and 3. 

(b) Update each file as necessary to reflect the location in the DLMS 

Manual.

(c) Update any referential text in each appendix file to reflect DLMS 

Manual references. 

(d) The administrative changes to these files are not shown as part of the 

ADC 1346 documentation. Significant administrative changes will be shown in red bold italics. 

(e) Update the MILSTRAP Manual Table of Contents to for Appendices 

1, 2, and 3 to reflect: See DLM 4000.25, DLMS Manual, Volume 2 Appendices 1, 2, and 3.

(5) MILSTRIP

(a) Move MILSTRIP (Reference 3.a.) Appendices 1, 2, and 3 to DLMS 

Volume 2, Appendices 6, 7, and 8. DLMS Volume 2, Appendices 6, 7, and 8 are currently only 

hyperlinks back to the MILSTRIP manual Appendices 1, 2, and 3 files. 

(b) Update each file as necessary to reflect the location in the DLMS 

Manual and renumber each appendix file to reflect the updated appendix numbering. The 

relative order of these appendices will not change. 

(c) Update any referential text in each appendix file to reflect DLMS 

Manual references. 

(d) The administrative changes to these files are not shown as part of the 

ADC 1346 documentation. Significant administrative changes will be shown in red bold italics. 
Attachment, Admin ADC 1346, 

Page 4

(e) Existing DLMS Volume 2 Appendices 7.26 through 7.33 are DLMS 

Code lists that are not part of legacy MILSTRIP documentation.

(6) Mark Appendix 10 as “Reserved”. The MILSTRAP Legacy Transactions are 

included in the MILSTRAP appendices that will be moved to DLMS Volume 2, Appendices 1, 

2, and 3. 

(7) Update the MILSTRIP Manual Table of Contents to for Appendices 1, 2 and 

3 to reflect: See DLM 4000.25, DLMS Manual, Volume 2 Appendix 6, 7, and 8.

(8) EBSO will archive the legacy MILSTRIP and MILSTRIP files and will make 

the last published version available in PDF format on the EBSO Website for use as a reference. 

e. Alternatives: None

5. REASON FOR CHANGE: Supports consolidation MILSTRIP and MILSTRAP 

Appendices in to the DLMS Manual. Many of the MILSTRIP and MILSTRAP code lists are 

still relevant in the DLMS transaction environment and will continue to convey key data in the 

future. The legacy formats are still being used by an increasingly smaller set of users and the 

reference to the legacy formats is needed for full DLMS implementation or migration to newer 

emerging enterprise business data communication methodologies.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Consolidates DLMS references and allows for discontinued updates to 

the legacy manuals. Positions EBSO to adopt a more agile method of publishing changes and 

executing updates to the DLM files.

b. Disadvantages: None were identified.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: The change will be 

effective upon publication in the next DLM change cycle. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not specifically identified, however not having 

to plan and document dual updates in the legacy manuals and the DLMS manual is a significant 

cost savings in terms of writing, reviewing, and staffing the DLMS Changes and the process to 

update multiple manuals when the change is approved.

9. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None
Attachment, Admin ADC 1346, 

Page 5

d. Defense Automatic Addressing System (DAAS): Requires DAAS to review and 

update relevant documentation under their purview. 

e. Non-DLM 4000.25 Series Publications: DOD Components and other Trading 

Partners will need to complete a comprehensive review of their respective documentation to 

address the changes in this document as necessary.
Enclosure 1, Admin ADC 1346

Page 1

Enclosure 1. Revised DLM 4000.25, DLMS, Volume 2 Structure

DLMS Volume 2 Appendix Structure 

Appendix 1 – Report of Materiel Obligation Validation MILSTRAP Forms (Replicate existing 

MILSTRAP Appendix 1)

• Existing file listed in MILSTRIP as Appendix 1.21. File can be removed from this 

location and update reference in DLMS Volume 2, C8.1.5.3.

Appendix 2 – Quarterly Intransit to DLA Disposition Services Field Office Report MILSTRAP 

Codes (Replicate existing MILSTRAP Appendix 2) 

• Existing file listed in MILSTRIP as Appendix 1.33. File can be removed from this 

location and update reference in DLMS Volume 2, C16.6.3.

Appendix 3 – Reserved MILSTRAP Legacy Transaction Formats (Replicate existing 

MILSTRAP Appendix 3)

Appendix 4 – Reserved

Appendix 5 – Reserved

Appendix 6 – MILSTRIP Forms/Message Formats (Replicate existing MILSTRIP Appendix 1)

Appendix 7 – MILSTRIP Data Elements and Codes (Replicate existing MILSTRIP Appendix 

2)

Appendix 8 – MILSTRIP Legacy Transaction Formats (Replicate existing MILSTRIP 

Appendix 3)

Appendix 9 – Generator Communications Interface (GENCOMM) Standard 5.00

Appendix 10 – Reserved MILSTRAP Legacy Transactions

• Replicates the MILSTRAP Appendix 3 Formats Index with hyperlinks to each of the 

MILSTRAP formats. Appendix with links is no longer needed 

Appendix 11 – Correlation of MILSTRAP Legacy DIC Functionality to DLMS IC Coding 

• Correlation tables (two links) between MILSTRAP legacy DIC series, (e.g., D4_, 

D6_, D7_, etc.) and DLMS ICs, which provide general functional equivalency 

between each MILSTRAP DIC and DLMS IC.

• In addition to identification of the DIC/DLMS basic cross-references, physical 

location of the applicable transaction type code(s) within each DLMS IC and 

clarifying information required to define a valid correlation are provided (beginning 

segment/others)

• May require update for Small Arms transaction related changes as they evolve

Appendix 12 – MRA Report Business Rules
Enclosure 2, Admin ADC 1346

Page 1

Enclosure 2. Revised DLM 4000.25, DLMS, Volume 2 Table of Contents

TABLE OF CONTENTS

VOLUME 2: SUPPLY STANDARDS AND 

PROCEDURES

PAGE

FOREWORD................................................................................................................F-1

CHANGE HISTORY PAGE........................................................................

.....................................................................................................................................CH

P-1

TABLE OF CONTENTS

.............................................................................TOC-1

(Intervening text not shown)

APPENDICES

APPENDIX 1 - FORMS

AP1 FORMS INDEX ............................................................................... AP1-I

AP1. APPENDIX 1. REPORT OF VALIDATION OF MATERIEL 

OBLIGATIONS................................................................................ AP1-1

AP2. APPENDIX 2. QUARTERLY INTRANSIT TO DLA DISPOSITION 

SERVICES FIELD OFFICE REPORT............................................. AP2-1

AP1.1 INVENTORY CONTROL EFFECTIVENESS REPORT

AMMUNITION) DD FORM 2338-1........................................ AP1.1-1

AP1.2 INVENTORY CONTROL EFFECTIVENESS REPORT 

(GENERAL SUPPLIES) DD FORM 2338-2 ................................. AP1.2-1

APPENDIX 2 - CODES

AP2 CODES INDEX .............................................................................. AP2- I

AP2.1 DOCUMENT IDENTIFIER CODES ............................................. AP2.1-1

AP2.2 TYPE OF PHYSICAL INVENTORY/TRANSACTION

HISTORY CODES ...................................................................... AP2.2-1

AP2.3 OWNERSHIP CODES ................................................................ AP2.3-1

AP2.4 PURPOSE CODES ..................................................................... AP2.4-1
Enclosure 2, Admin ADC 1346

Page 2

AP2.5 FEDERAL CONDITION CODES ................................................. AP2.5-1

AP2.6 MANAGEMENT CODES ............................................................. AP2.6-1

AP2.7 CORRECTION/CHANGE CODES FOR STORAGE 

ITEM RECORDS ......................................................................... AP2.7-1

AP2.8 REJECT ADVICE CODES .......................................................... AP2.8-1

AP2.9 ASSET STATUS REPORTING CODES ..................................... AP2.9-1

AP2.10 ASSET TRANSFER STATUS CODES ..................................... AP2.10-1

AP2.11 SPECIAL PROGRAM REQUIREMENT

STATUS CODES ...................................................................... AP2.11-1

AP2.12 SMALL ARMS AND LIGHT WEAPONS TRANSACTION

CODES ..................................................................................... AP2.12-1

AP2.13 SMALL ARMS AND LIGHT WEAPONS ERROR 

TRANSACTION REJECT CODES ............................................ AP2.13-1

AP2.14 TYPE OF MEDIA CODES ......................................................... AP2.14-1

AP2.15 INVENTORY ADJUSTMENT - PHYSICAL 

INVENTORY ERROR CLASSIFICATION CODES ................... AP2.15-1

AP2.16 INVENTORY ADJUSTMENT – ACCOUNTING

ERROR CLASSIFICATION CODE ........................................... AP2.16-1

AP2.17 DISCREPANCY INDICATOR CODES ...................................... AP2.17-1

AP2.18 TYPE INSPECTION CODES .................................................... AP2.18-1

AP2.19 REVIEW PERIOD INDICATOR CODES ................................... AP2.19-1

AP2.20 RESERVED .............................................................................. AP2.20-1

AP2.21 RESERVED ............................................................................... AP2.21-1

AP2.22 TYPE DUE-IN INDICATOR ....................................................... AP2.22-1

AP2.23 TYPE LOCATION RECONCILIATION REQUEST .................... AP2.23-1

AP2.24 OTHER CODES ........................................................................ AP2.24-1

AP3. APPENDIX 3. RESERVED MILSTRAP LEGACY FORMATS........AP3.1

AP3 FORMATS INDEX............................................................................ AP3-I 

AP3 INTRODUCTION ........................................................................... AP3 -1

AP3.1 MATERIEL RECEIPT – PROCUREMENT

INSTRUMENT SOURCE (D4_) ................................................... AP3.1-1

AP3.2 MATERIEL RECEIPT - OTHER THAN

PROCUREMENT INSTRUMENT SOURCE (D6_) ...................... AP3.2-1

AP3.3 ISSUE (D7_) ................................................................................ AP3.3-1
Enclosure 2, Admin ADC 1346

Page 3

AP3.4 INVENTORY ADJUSTMENT - INCREASE OR DECREASE

(D8_, D9_) ................................................................................... AP3.4-1

AP3.5 INVENTORY ADJUSTMENT – INCREASE OR

DECREASE (LOGISTICS TRANSFER/CAPITALIZATION/

DECAPITALIZATION) (D8E, D8F, D9E, D9F)............................. AP3.5-1

AP3.6 INVENTORY ADJUSTMENT - INCREASE OR DECREASE

(OWNERSHIP TRANSFER) (D8S, D9S)..................................... AP3.6-1

AP3.7 SINGLE MANAGED CONVENTIONAL

AMMUNITION FREEZE/UNFREEZE ACTION (DA1, DA2)......... AP3.7-1

AP3.8 INVENTORY ADJUSTMENT - DUAL (CONDITION/

PURPOSE TRANSFER) (DAC, DAD).......................................... AP3.8-1

AP3.9 INVENTORY ADJUSTMENT - DUAL (OWNERSHIP

TRANSFER) (DAS) ..................................................................... AP3.9-1

AP3.10 DUE-IN - PROCUREMENT INSTRUMENT SOURCE

(DD_) ........................................................................................ AP3.10-1

AP3.11 LOGISTICS TRANSFER/DECAPITALIZATION (DEE, DEF)..... AP3.11-1

AP3.12 DUE-IN - OTHER THAN PROCUREMENT 

INSTRUMENT SOURCE (DF_) ................................................ AP3.12-1

AP3.13 BACKORDER (DG_).................................................................. AP3.13-1

AP3.14 DEMAND (DHA)......................................................................... AP3.14-1

AP3.15 PHYSICAL INVENTORY REQUEST (DJA) ............................... AP3.15-1

AP3.16 LOGISTICS TRANSFER/DECAPITALIZATION

FOLLOW-UP (DLA) ................................................................... AP3.16-1

AP3.17 REPLY TO LOGISTICS TRANSFER/DECAPITALIZATION

FOLLOW-UP (DLB) ................................................................... AP3.17-1

AP3.18 LOGISTICS REASSIGNMENT DELINQUENT DUE-IN

FOLLOW-UP (DLC) .................................................................. AP3.18-1

AP3.19 LOGISTICS REASSIGNMENT DELINQUENT DUE-IN

RESPONSE (DLD) .................................................................... AP3.19-1

AP3.20 LOGISTICS REASSIGNMENT DUE-IN RECONCILIATION

REQUEST (DLE) ....................................................................... AP3.20-1

AP3.21 LOGISTICS REASSIGNMENT DUE-IN RECONCILIATION

RESPONSE (DLF) .................................................................... AP3.21-1

AP3.22 LOGISTICS REASSIGNMENT GENERAL MANAGEMENT

DATA (DLS) .............................................................................. AP3.22-1

AP3.23 LOGISTICS REASSIGNMENT BACKORDER AND

DEMAND DATA (DLT) .............................................................. AP3.23-1
Enclosure 2, Admin ADC 1346

Page 4

AP3.24 LOGISTICS REASSIGNMENT ON-HAND ASSET

DATA (DLU)............................................................................... AP3.24-1

AP3.25 LOGISTICS REASSIGNMENT DUE-IN ASSET 

DATA (DLV) .............................................................................. AP3.25-1

AP3.26 LOGISTICS REASSIGNMENT CONTRACT

HISTORY DATA (DLW) ............................................................ AP3.26-1

AP3.27 LOGISTICS REASSIGNMENT TECHNICAL AND

QUALITY DATA (DLX) .............................................................. AP3.27-1

AP3.28 WAR MATERIEL REQUIREMENTS DATA (DM_) .................... AP3.28-1

AP3.29 MATERIEL RECEIPT ACKNOWLEDGMENT (DRA, DRB) ....... AP3.29-1

AP3.30 FOLLOW-UP FOR DELINQUENT MATERIEL RECEIPT 

ACKNOWLEDGMENT (DRF) .................................................... AP3.30-1

AP3.31 SMALL ARMS MULTI-FIELD CORRECTIONS (DSA) .............. AP3.31-1

AP3.32 SMALL ARMS MASS STOCK NUMBER CHANGE (DSB) ........ AP3.32-1

AP3.33 SMALL ARMS CORRECTION (DSC)........................................ AP3.33-1

AP3.34 SMALL ARMS RECEIPT/SHIPMENT FOLLOW-UP (DSD)....... AP3.34-1

AP3.35 SMALL ARMS RECONCILIATION/REJECT FOLLOW-UP 

(DSF) ......................................................................................... AP3.35-1

AP3.36 WEAPON SERIAL NUMBER CONTROL (DSM) ...................... AP3.36-1

AP3.37 SMALL ARMS RECONCILIATION/REJECT (DSR) .................. AP3.37-1

AP3.38 PRE-POSITIONED MATERIAL RECEIPT –

PROCUREMENT INSTRUMENT SOURCE (DU_).................. AP3.38-1

AP3.39 PRE-POSITIONED MATRIEL RECEIPT–

OTHER THAN PROCUREMENT INSTRUMENT SOURCE

(DW_)......................................................................................... AP3.39-1 

AP3.40 MATERIEL RECEIPT FOLLOW-UP –

PROCUREMENT INSTRUMENT SOURCE (DXA).................... AP3.40-1

AP3.41 MATERIEL RECEIPT FOLLOW-UP –

OTHER THAN PROCUREMENT INSTRUMENT SOURCE

(DXB) ......................................................................................... AP3.41-1

AP3.42 REPLY TO MATERIEL RECEIPT FOLLOW-UP –

PROCUREMENT INSTRUMENT SOURCE (DXC) ................... AP3.42-1

AP3.43 REPLY TO MATERIEL RECEIPT FOLLOW-UP –

OTHER THAN PROCUREMENT INSTRUMENT SOURCE

(DXD)......................................................................................... AP3.43-1

AP3.44 SPECIAL PROGRAM REQUIREMENT REQUEST

(DYA, DYB, DYL, DYM)............................................................. AP3.44-1
Enclosure 2, Admin ADC 1346

Page 5

AP3.45 SPECIAL PROGRAM REQUIREMENT CANCELLATION

(DYC)......................................................................................... AP3.45-1

AP3.46 SPECIAL PROGRAM REQUIREMENT MODIFIER (DYD)........ AP3.46-1

AP3.47 SPECIAL PROGRAM REQUIREMENT SUBSTITUTE

ITEM ACCEPTANCE (DYG)...................................................... AP3.47-1

AP3.48 SPECIAL PROGRAM REQUIREMENT SUBSTITUTE 

ITEM REJECTION (DYH) .......................................................... AP3.48-1

AP3.49 SPECIAL PROGRAM REQUIREMENT

FOLLOW-UP (DYJ).................................................................... AP3.49-1

AP3.50 SPECIAL PROGRAM REQUIREMENT STATUS (DYK) ........... AP3.50-1

AP3.51 STATUS NOTIFICATION TRANSACTION (DZ9)...................... AP3.51-1

AP3.52 ASSET STATUS (DZA).............................................................. AP3.52-1

AP3.53 STORAGE ITEM DATA CORRECTION/CHANGE (DZB).......... AP3.53-1

AP3.54 LOGISTICS REASSIGNMENT STORAGE INFORMATION 

(DZC) ........................................................................................ AP3.54-1

AP3.55 LOGISTICS REASSIGNMENT STORAGE

INFORMATION REPLY DZD).................................................... AP3.55-1

AP3.56 ASSET STATUS REPORTING REQUEST (DZE) ..................... AP3.56-1

AP3.57 ASSET STATUS REPORTING (BASE, POST, CAMP, 

AND STATION LEVEL USE) (DZF)........................................... AP3.57-1

AP3.58 TRANSACTION REJECT (DZG)................................................ AP3.58-1

AP3.59 LOCATION RECONCILIATION REQUEST (DZH) .................... AP3.59-1

AP3.60 TRANSACTION HISTORY REQUEST (DZJ) ............................ AP3.60-1

AP3.61 TRANSACTION HISTORY TRANSMITTAL (DZK) .................... AP3.61-1

AP3.62 END OF DAY TRANSACTION COUNT (DZM).......................... AP3.62-1

AP3.63 LOCATION RECONCILIATION NOTIFICATION (DZN) ............ AP3.63-1

AP3.64 LOCATION RECONCILIATION HISTORY

NOTIFICATION (DZP) .............................................................. AP3.64-1

AP4. APPENDIX 4. RESERVED ............................................................ AP4-1

AP5. APPENDIX 5. RESERVED ........................................................... AP5-1

AP6. APPENDIX 6. MILSTRIP FORMS/MESSAGE 

FORMATS INDEX........................................................................... AP6-1

AP6.1 FORMS/MESSAGE FORMATS INTRODUCTION ......................... AP6-1
Enclosure 2, Admin ADC 1346

Page 6

AP6.2 DD FORM 1348, DOD SINGLE LINE ITEM REQUISITION

SYSTEM DOCUMENT (MANUAL) ................................................ AP6-1

AP6.3 DD FORM 1348M, DOD SINGLE LINE ITEM REQUISITION 

SYSTEM DOCUMENT (MECHANICAL) ........................................ AP6-1

AP6.4 DD FORM 1348-5, NOTICE OF AVAILABILITY/SHIPMENT ......... AP6-1

AP6.5 STANDARD FORM 344, MULTIUSE STANDARD

REQUISITIONING/ISSUE SYSTEM DOCUMENT ........................ AP6-1

AP6.6 DD FORM 1348-6, DOD SINGLE LINE ITEM REQUISITION 

SYSTEM DOCUMENT (MANUAL-LONG FORM) .......................... AP6-1

AP6.7 RESERVED ................................................................................... AP6-1

AP6.8 MILSTRIP MESSAGE REQUISITION ............................................ AP6-1

AP6.9 MILSTRIP MESSAGE FOLLOW-UP .............................................. AP6-1

AP6.10 MILSTRIP MESSAGE SUPPLY ASSISTANCE REQUEST ........... AP6-1

AP6.11 ABBREVIATED MILSTRIP MESSAGE SUPPLY STATUS ............ AP6-1

AP6.12 ABBREVIATED MILSTRIP MESSAGE SHIPMENT 

STATUS ......................................................................................... AP6-1

AP6.13 MILSTRIP PART NUMBER/NON-NSN MESSAGE 

REQUISITION ................................................................................ AP6-1

AP6.14 RESERVED ................................................................................... AP6-1

AP6.15 MESSAGE REQUEST FOR SPECIAL MATERIEL 

OBLIGATION VALIDATION ........................................................... AP6-1

AP6.16 MESSAGE REPLY TO SPECIAL MATERIEL OBLIGATION 

VALIDATION REQUEST ............................................................... AP6-1

AP6.17 REQUEST FOR VALIDATION OF MATERIEL OBLIGATIONS

(FMS AND GRANT AID TRANSACTIONS)(FROM SOURCE OF 

SUPPLY TO ILCO) ........................................................................ AP6-1

AP6.18 FOLLOW-UP REQUEST FOR VALIDATION OF MATERIEL 

OBLIGATIONS (FMS AND GRANT AID TRANSACTIONS)

(FROM SOURCE OF SUPPLY TO ILCO) ..................................... AP6-1

AP6.19 REQUEST FOR VALIDATION OF MATERIEL OBLIGATIONS 

(FMS AND GRANT AID TRANSACTIONS) 

(FROM ILCO TO SAOS) ................................................................ AP6-1

AP6.20 FOLLOW-UP REQUEST FOR VALIDATION OF MATERIEL 

OBLIGATIONS (MAP GRANT AID TRANSACTIONS)

(FROM ILCO TO SAOS) ................................................................ AP6-1

AP6.21 REPORT OF VALIDATION OF MATERIEL OBLIGATIONS .......... AP6-1

AP6.22 ABBREVIATED MESSAGE ASSET REPORT, ETC.

(MATERIEL RETURNS PROGRAM) ............................................. AP6-2
Enclosure 2, Admin ADC 1346

Page 7

AP6.23 MASS OR UNIVERSAL CANCELLATION MESSAGE .................. AP6-2

AP6.24 DEFENSE LOGISTICS MANAGEMENT STANDARDS/LEGACY 

MILSTRIP REVISION IMPLEMENTATION REPORT .................... AP6-2

AP6.25 ISSUE RELEASE/RECEIPT DOCUMENT LASER PRINTED

FORM WITH LOGMARS BAR CODING ........................................ AP6-2

AP6.26 RESERVED ................................................................................... AP6-2

AP6.27 ISSUE RELEASE/RECEIPT DOCUMENT PREPRINTED FORM 

WITHOUT LOGMARS BAR CODING DATA ................................. AP6-2

AP6.28 RESERVED ................................................................................... AP6-2

AP6.29 ISSUE RELEASE/RECEIPT DOCUMENT LASER PRINTED 

FORM WITH LOGMARS BAR CODING FOREIGN 

MILITARY SALES .......................................................................... AP6-2

AP6.30 RESERVED ................................................................................... AP6-2

AP6.31 ISSUE RELEASE/RECEIPT DOCUMENT WITH 

ADDRESS LABEL ......................................................................... AP6-2

AP6.32 MESSAGE REQUEST FORM DEFENSE AUTOMATIC 

ADDRESSING SYSTEM MATERIEL OBLIGATION 

VALIDATION RESPONSE ............................................................ AP6-2

AP6.33 QUARTERLY INTRANSIT TO DLA DISPOSITION SERVICES 

FIELD OFFICE REPORT ............................................................... AP6-2

AP6.34 UNAUTHORIZED PRIORITY DESIGNATOR ASSIGNMENT 

REPORT ........................................................................................ AP6-2

AP6.35 ISSUE RELEASE/RECEIPT DOCUMENT (IRRD) (1348-1A) 

WITH CODE 39 (THREE OF NINE) BAR CODES AND PDF417 

TWO-DIMENSIONAL (2D) BAR CODE .......................................... AP6-2

AP6.36 ISSUE RELEASE/RECEIPT DOCUMENT (IRRD) (1348-1A OR 

DD FORM 1348-2) CONTINUATION PAGE .................................. AP6-2

AP6.37 INVENTORY CONTROL EFFECTIVENESS REPORT 

(AMMUNITION) DD FORM 2338-1................................................. AP6-2

AP6.38 INVENTORY CONTROL EFFECTIVENESS REPORT 

(GENERAL SUPPLIES) DD FORM 2338-2 .................................... AP6-2

Staffing Note: AP6.37 / AP6.38 are part of the MILSTRAP Appendix 1 files

AP6.4037 TEMPLATES FOR PROJECT CODE MANAGEMENT SYSTEM 

GENERATED PROJECT CODE DISSEMINATION NOTICES....... AP6-2

AP6.4138 TEMPLATE FOR SERVICE/AGENCY PROJECT CODE 

REPRESENTATIVE APPOINTMENT LETTER .............................. AP6-2

AP6.39 APPENDIX 6.39. INSTRUCTIONS FOR PREPARATION OF 

STANDARD FORM 364 ................................................................. AP6-2
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AP6.39.1 ORIGINAL REPORT ....................................................... AP6-2

AP6.39.2 SUPPLY DISCREPANCY REPORT REPLY................... AP6-2

AP6.39.3 SUPPLY DISCREPANCY REPORT FOLLOW-UPS, 

CORRECTIONS AND CANCELLATIONS ...................................... AP6-2

AP7. APPENDIX 7. DATA ELEMENTS AND CODES INDEX ................ AP7-1

AP7.1 DOCUMENT IDENTIFIER CODES ................................................ AP7-1

AP7.2 SERVICE AND AGENCY CODES ................................................. AP7-1

AP7.3 ROUTING IDENTIFIER CODES .................................................... AP7-1

AP7.4 MEDIA AND STATUS CODES ...................................................... AP7-1

AP7.5 STOCK OR PART NUMBERS ....................................................... AP7-1

AP7.6 UNIT OF ISSUE AND QUANTITY ................................................. AP7-1

AP7.7 DOCUMENT NUMBER .................................................................. AP7-1

AP7.8 DEMAND AND SUFFIX CODES .................................................... AP7-1

AP7.9 SUPPLEMENTARY ADDRESS ..................................................... AP7-1

AP7.10 SIGNAL CODES ............................................................................ AP7-1

AP7.11 FUND CODES ............................................................................... AP7-1

AP7.12 DISTRIBUTION CODES ................................................................ AP7-1

AP7.13 PROJECT CODES ......................................................................... AP7-1

MASTER PROJECT CODE LIST - W/ POC-POSTED TO 

WEBSITE ONLY

MASTER PROJECT CODE LIST - W/O POC-POSTED TO 

WEBSITE ONLY

AP7.14 PRIORITY DESIGNATORS, STANDARD AND REQUIRED 

DELIVERY DATES ........................................................................ AP7-1

AP7.15 ADVICE CODES ............................................................................ AP7-1

AP7.16 STATUS CODES ........................................................................... AP7-1

AP7.17 SHIPMENT HOLD CODES ............................................................ AP7-1

AP7.18 SECURITY COOPERATION CUSTOMER CODES ...................... AP7-1

AP7.19 SECURITY ASSISTANCE PROGRAM TYPE OF ASSISTANCE

AND FINANCING CODES ............................................................. AP7-1

AP7.20 SUBSISTENCE TYPE OF PACK CODES ..................................... AP7-1

AP7.21 DISPOSAL AUTHORITY CODES .................................................. AP7-1
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AP7.22 COOPERATIVE LOGISTICS PROGRAM SUPPORT 

CATEGORY CODES ..................................................................... AP7-1

AP7.23 PRECIOUS METALS INDICATOR CODES ................................... AP7-1

AP7.24 AUTOMATED DATA PROCESSING IDENTIFICATION CODES .. AP7-2

AP7.25 CUSTOMER IDENTIFICATION ..................................................... AP7-2

AP7.26 DELIVERY PRIORITY/SPECIAL PROCESSING CODES ............. AP7-2

AP7.27 PRODUCT QUALITY DEFICIENCY REPORT (PQDR) 

RELEVANT DATA ELEMENTS ...................................................... AP7-2

AP7.27.1 GENERAL................................................................................ AP7.27-1

AP7.27.2 PRODUCT QUALITY DEFICIENCY REPORT

(PQDR) REBUTTAL/ CONTROVERT CODE ............................ AP7.27-3

AP7.27.3 PRODUCT QUALITY DEFICIENCY REPORT 

(PQDR) CREDIT CODE............................................................. AP7.27-5

AP7.27.4 PRODUCT QUALITY DEFICIENCY REPORT

(PQDR) EXHIBIT DISTRIBUTION STATUS CODE................... AP7.27-5

AP7.27.5 PRODUCT QUALITY DEFICIENCY REPORT 

(PQDR) EXHIBIT CURRENT DISPOSITION CODE.................. AP7.27-6

AP7.27.6 PRODUCT QUALITY DEFICIENCY REPORT 

(PQDR) EXHIBIT CURRENT DISPOSITION CODE.................. AP7.27-6

AP7.27.7 PRODUCT QUALITY DEFICIENCY REPORT

(PQDR) EXHIBIT CURRENT DISPOSITION CODE.................. AP7.27-7

AP7.28 SUPPLY DISCREPANCY REPORT RELEVANT DATA

ELEMENTS..................................................................................... AP7-2

AP7.28.1 GENERAL................................................................................ AP7.28-1

AP7.28.2 SHIPPING AND PACKAGING DISCREPANCY CODES ........ AP7.28-1

AP7.28.3 SUPPLY DISCREPANCY REPORT REQUESTED 

ACTION CODES..................................................................... AP7.28-10

AP7.28.4 DISCREPANCY STATUS OR DISPOSITION (REPLY) 

CODES .................................................................................... AP7.28-11

AP7.28.5 DISCREPANCY REPORT DOCUMENT TYPE CODES ....... AP7.28-18

AP7.29 STOCK READINESS RELEVANT DATA ELEMENTS ................... AP7-2

AP7.29.1 GENERAL................................................................................ AP7.29-1

AP7.29.2 IN-STORAGE DISCREPANCY CODES.................................. AP7.29-1

AP7.29.3 SQCR REQUESTED ACTION CODES................................... AP7.29-5

AP7.29.4 DISCREPANCY STATUS OR DISPOSITION

(REPLY) CODES ....................................................................... AP7.29-6
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AP7.29.5 DISCREPANCY REPORT DOCUMENT TYPE CODES ......... AP7.29-9

AP7.30. HAZARDOUS WASTE/MATERIAL CODE ..................................... AP7-2

AP7.31 MAPPING PRODUCT RELEVANT DATA ELEMENTS................... AP7-2

AP7.32 REASON FOR REVERSAL CODE.................................................. AP7-2

AP7.33 DEMAND PLANNING STATUS CODE.....................................AP7.2

AP8. APPENDIX 8. MILSTRIP LEGACY FORMATS INDEX ................. AP8-1

AP8.1 FORMATS (INTRODUCTION) ....................................................... AP8-1

AP8.2 REQUISITION ................................................................................ AP8-1

AP8.3 SECURITY ASSISTANCE PROGRAM REQUISITION .................. AP8-1

AP8.4 NON-NATIONAL STOCK NUMBER REQUISITION 

(MECHANICAL) ............................................................................. AP8-1

AP8.5 REQUISITION FOLLOW-UP........................................................... AP8-1

AP8.6 DISPOSAL SHIPMENT CONFIRMATION FOLLOW-UP ............... AP8-1

AP8.7 REQUISITION CANCELLATION ................................................... AP8-1

AP8.8 SOURCE OF SUPPLY CANCELLATION REQUEST OR 

REPLY TO SOURCE OF SUPPLY CANCELLATION REQUEST 

(ISSUES FROM STOCK) ............................................................... AP8-1

AP8.9 SOURCE OF SUPPLY CANCELLATION (DIRECT DELIVERY 

FROM PROCUREMENT) .............................................................. AP8-1

AP8.10 SUPPLY STATUS .......................................................................... AP8-1

AP8.11 DIRECT DELIVERY NOTICE ......................................................... AP8-1

AP8.12 MATERIEL RELEASE ORDER/FOLLOW-UP FOR MATERIEL 

RELEASE ORDER/LATERAL REDISTRIBUTION ORDER ........... AP8-1

AP8.13 DISPOSAL RELEASE ORDER, FOLLOW-UP, OR 

CANCELLATION ............................................................................ AP8-1

AP8.14 MATERIEL RELEASE CONFIRMATION ....................................... AP8-1

AP8.15 FORCE CLOSED MATERIEL RELEASE CONFIRMATION .......... AP8-1

AP8.16 DISPOSAL RELEASE ORDER CONFIRMATION OR 

SUPPLY STATUS ......................................................................... AP8-1

AP8.17 MATERIEL RELEASE DENIAL (WAREHOUSE REFUSAL) .......... AP8-1

AP8.18 DISPOSAL RELEASE ORDER DENIAL......................................... AP8-1

AP8.19 SHIPMENT STATUS ..................................................................... AP8-2

AP8.20 PSEUDO SHIPMENT STATUS FOR UNCONFIRMED

MATERIEL RELEASE ORDERS .................................................. AP8-2
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AP8.21 DISPOSAL SHIPMENT CONFIRMATION ..................................... AP8-2

AP8.22 DOCUMENT MODIFIER (INVENTORY CONTROL POINT

TO PROCUREMENT) .................................................................... AP8-2

AP8.23 PASSING ORDER ......................................................................... AP8-2

AP8.24 REFERRAL ORDER/LATERAL REDISTRIBUTION ORDER 

FOR RETAIL ASSETS ................................................................... AP8-2

AP8.25 REDISTRIBUTION ORDER ........................................................... AP8-2

AP8.26 SOURCE OF SUPPLY MATERIEL OBLIGATION VALIDATION 

REQUEST ...................................................................................... AP8-2

AP8.27 MATERIEL OBLIGATION VALIDATION REQUEST CONTROL 

DOCUMENT .................................................................................. AP8-2

AP8.28 RECEIPT CONFIRMATION FOR MATERIEL OBLIGATION 

VALIDATION REQUEST ............................................................... AP8-2

AP8.29 MATERIEL OBLIGATION VALIDATION RESPONSE ................... AP8-2

AP8.30 FOREIGN MILITARY SALES NOTICE OF AVAILABILITY 

KEY DOCUMENT .......................................................................... AP8-2

AP8.31 FOREIGN MILITARY SALES NOTICE OF AVAILABILITY 

DETAIL DOCUMENT ..................................................................... AP8-2

AP8.32 FOREIGN MILITARY SALES NOTICE OF AVAILABILITY

REPLY DOCUMENT ...................................................................... AP8-2

AP8.33 CUSTOMER ASSET REPORT (MATERIEL RETURNS 

PROGRAM) .................................................................................. AP8-2

AP8.34 REPLY TO CUSTOMER ASSET REPORT (MATERIEL

RETURNS PROGRAM) ................................................................. AP8-2

AP8.35 DEFENSE AUTOMATIC ADDRESSING SYSTEM CUSTOMER 

ASSET REPORT STATUS (MATERIEL RETURNS PROGRAM) . AP8-2

AP8.36 DISPOSITION INSTRUCTIONS DELAY STATUS

(MATERIEL RETURNS PROGRAM) ............................................. AP8-2

AP8.37 FOLLOW-UP FOR INVENTORY CONTROL POINT/

INTEGRATED MATERIEL MANAGER REPLY TO

CUSTOMER ASSET REPORT (MATERIEL RETURNS 

PROGRAM) ................................................................................... AP8-3

AP8.38 CANCELLATION OF CUSTOMER ASSET REPORT

(MATERIEL RETURNS PROGRAM) ............................................ AP8-3

AP8.39 SHIPMENT STATUS (MATERIEL RETURNS PROGRAM) ........... AP8-3

AP8.40 AUTOMATIC RETURN NOTIFICATION 

(MATERIEL RETURNS PROGRAM) ............................................. AP8-3
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AP8.41 INVENTORY CONTROL POINT/INTEGRATED MATERIEL 

MANAGER FOLLOW-UP (MATERIEL RETURNS PROGRAM) .... AP8-3

AP8.42 INVENTORY CONTROL POINT/INTEGRATED MATERIEL 

MANAGER MATERIEL RECEIPT STATUS 

(MATERIEL RETURNS PROGRAM) ............................................ AP8-3

AP8.43 FOLLOW-UP FOR INVENTORY CONTROL POINT/INTEGRATED 

MATERIEL MANAGER MATERIEL RECEIPT STATUS

(MATERIEL RETURNS PROGRAM) ............................................. AP8-3

AP8.44 FOLLOW-UP FOR MATERIEL RETURNS PROGRAM CREDIT .. AP8-3

AP8.45 REPLY TO FOLLOW-UP FOR MATERIEL RETURNS 

PROGRAM CREDIT ...................................................................... AP8-3

AP8.46 REQUEST FOR SHIPMENT TRACING ON REGISTERED,

INSURED, AND CERTIFIED PARCEL POST ............................... AP8-3

AP8.47 SUPPLY STATUS (MATERIEL RETURNS PROGRAM) ............... AP8-3

AP8.48 MATERIEL RELEASE DOCUMENT DD FORM 1348-1A 

OR DD FORM 1348-2 .................................................................... AP8-3

AP8.49 TRANSFERS TO DLA DISPOSITION SERVICES FIELD 

OFFICE ON DD FORM 1348-1A OR DD FORM 1348-2 ............... AP8-3

AP8.50 RETURN OF DISCREPANT FOREIGN MILITARY SALES 

MATERIEL ..................................................................................... AP8-3

AP8.51 MATERIEL OBLIGATION VALIDATION 

REINSTATEMENT REQUEST ..................................................... AP8-3

AP8.52 INVENTORY CONTROL POINT GOVERNMENTFURNISHED MATERIEL VALIDATION REQUEST ....................... AP8-3

AP8.53 MANAGEMENT CONTROL ACTIVITY GOVERNMENTFURNISHED MATERIEL VALIDATION RESPONSE .................... AP8-4

AP8.54 DEFENSE AUTOMATIC ADDRESSING SYSTEM MATERIEL 

OBLIGATION VALIDATION RESPONSE TRANSACTION ........... AP8-4

AP8.55 NOTIFICATION OF CUSTOMER NONRESPONSE TO 

MATERIEL OBLIGATION VALIDATION REQUEST ...................... AP8-4

AP8.56 WEBSDR CONTRACTOR NONCOMPLIANCE DATA EXTRACT . AP8-4

AP9. APPENDIX 9. GENERATOR COMMUNICATIONS INTERFACE 

STANDARD 5.0.0 .......................................................................... AP9-1

AP9.1 GENERAL....................................................................................... AP9-1

AP9.2 PROCEDURE ................................................................................. AP9-1
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AP9.3. FILE FORMAT FOR GENERATOR COMMUNICATIONS

(VERSION 5.0.0-04/17/08) ............................................................. AP9-2

AP9.4 RECORDS FORMATS FORGENERATOR COMMUNICATIONS 

(VERSION 5.0.0 – 04/17/08)........................................................... AP9-4

AP10. APPENDIX 10. RESERVED MILSTRAP LEGACY 

TRANSACTIONS.......................................................................... AP10-1

AP11. APPENDIX 11. CORRELATION OF MILSTRAP LEGACY DIC 

FUNCTIONALITY TO DLMS IMPLEMENTATION 

CONVENTION CODING............................................................... AP11-1

AP12. APPENDIX 12. MRA REPORT BUSINESS RULES .................... AP12-1