OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY DISCREPANCY REPORTING PROCESS REVIEW 

COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1347D Addendum to 

ADC 1347 Update to WebSDR Invalid Disposition Code Rejections with 

Completion Notifications (SDR)

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation.

Addressees may direct questions to Ben Breen, e-mail: DEDSO.SDR@dla.mil. Others 

must contact their designated Process Review Committee representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/.

 

 Leigh E. Method, SES

 Deputy Assistant Secretary of Defense 

 for Logistics

Attachments:

As stated

cc:

OUSD(C)

DLA J6DS
Enclosure, ADC 1347D

Page 1

Approved Defense Logistics Management Standards Change 1347D, 

Addendum to ADC 1347 Update to WebSDR Reply Rejection for 

Invalid Disposition Codes for Completion Notifications

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Ben Breen, Supply 

Discrepancy Administrator, e-mail: DEDSO.SDR@dla.mil.

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: 

(1) This Addendum to ADC 1347 will update WebSDR with an edit to reject 

Supply Discrepancy Reporting (SDR) Replies (transaction code 11) submitted using Reply 

Codes 410-412 indicating that the SDR has been closed and no further action is required using 

the reply. Significant changes subsequent to staffing are in green shading. 

(2) Additionally, WebSDR will use SDR Rejection Reply Code 927- Transaction 

rejected. Missing or invalid disposition/reply code. 

b. Background: DEDSO was notified of invalid transactions when activities were 

submitting SDR replies (transaction code 11) with Reply Code 410-412 to indicate that the 

record was closed. However, current procedures state that only Completion Notifications 

(transaction code CN) transactions are authorized to use Reply Codes 410-412.

3. CHANGE IN DETAIL: 

a. Technical Details: DAAS will update WebSDR with an edit to reject any transaction 

code other than a CN utilizing Reply Codes 410-412. 

(1) WebSDR will use SDR Rejection Reply Code 927- Transaction rejected. 

Missing or invalid disposition/reply code. 

(2) WebSDR will insert remarks/narrative comments stating the following: 

Reply Codes 410-412 must only be used with Completion Notification (CN) transactions. Please 

resubmit your transaction.

b. Revised Transaction Flow: No change to the current DoD SDR process flow.

4. IMPLEMENTATION TARGET: This change will be implemented upon approval.

5. TECHNICAL IMPACT:

a. Additions or Changes to Data Elements: No updates.

b. Automated Information Systems (AIS): Component and Services SDR systems 

must be updated to not send Reply Codes 410-412 using SDR Replies (Transaction Code 11).
c. Defense Automatic Addressing System (DAAS): DAAS will update WebSDR as 

detailed in paragraph 3.a.

6. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: Update DLM 4000.25, Volume 2, 

Chapter 17, Supply Discrepancy Reporting as shown in the enclosure.

b. Non-DLM 4000.25 Publications: None identified.

7. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notices of Findings and Recommendations (NFR): None identified.

b. Corrective Action Plan (CAP) References: None identified.

c. Other FIAR, Material Weakness, and Audit-Related Information: None 

identified.

8. END-TO-END TESTING REQUIREMENTS: None identified.

9. REFERENCES: DLM 4000.25, Volume 2, Chapter 17, Supply Discrepancy Reporting.

10. PROPOSED DLMS CHANGE (PDC) 1347D COMMENT/RESPONSE MATRIX:

Component Response/Comment Disposition

1. DAAS Concur without comment. As noted.

2. Army Concur with comment.

Comment:

AMC Concurs; LMP has reply codes 410-412 on a 

drop down list and they can be removed via 

configuration. Edits would require an enhancement.

DEDSO Response:

As noted. 

3. Navy Concur without comment. As noted.

4. Marine Corps No response/concur. No response within 30 

days represents 

concurrence.

5. Air Force Concur without comment. As noted.

6. DLA Concur without comment. As noted.

7. USTRANSCOM Abstain. As noted.
Enclosure

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are shown in red bold italics and deletions shown in 

double strikethrough. Renumbering may be required.

Chapter 17, Supply Discrepancy Reporting 

C17.3.12.1.2.6. Completion Notification.

1

 The submitting system will use a 

completion notification, identified by Transaction Set Purpose Code CN or Completion 

Notification in the SDR reply, will be used by the submitter to communicate with the 

action activity that final action has been taken on an SDR requiring a materiel 

disposition action. The SDR system receiving the Completion Notification may close 

the SDR as well or keep it open for additional actions. Submission of a Completion 

Notification is required for all SDRs prepared by the submitter, with the exception of 

those clearly identified as being provided for information only and requiring no action 

activity reply (SDR Action Codes 1H or 3B only). Action Code 1H or 3B SDRs will 

automatically be placed into a closed status in WebSDR metrics. The Completion 

Notificationce may not be used to modify originally reported SDR data elements. The 

following sub-paragraphs provide more detailed information regarding Completion 

Notification processing. 

Intervening text not shown

C17.3.12.1.2.6.4. Under selected scenarios, the submitter will 

provide a Completion Notificationce without a response from the owner/manager when 

the SDR is automatically closed immediately after transmission. SDR Action Codes 1B 

(Materiel being retained) and 1G (Reshipment not required; item to be re-requisitioned) 

apply. A Completion Notificationce will be provided using Reply Code 410.

Intervening text not shown 

C17.3.18.1.2.13. WebSDR will reject with Reply Code 927 any 

transaction code other than a CN utilizing Reply Codes 410-412. with reply code 

927 Completion Notification with a reply code other than 410, 411 or 412. The narrative 

rejection comments will state “Reply Code 410, 411 or 412 are the only authorized reply 

codes used with Completion Notification transactions.”