Attachment, ADC 1059 

Page 1 

ADC 1059 

Mandatory Use of Four-Character Packaging Discrepancy Codes 

on Supply Discrepancy Reports (SDRs) and Storage Quality Control Reports (SQCRs)

1. ORIGINATOR: Ms. Ellen Hilert, DOD SDR System Administrator, 703-767-0676; DSN 

427-0676; or e-mail: ellen.hilert@dla.mil

2. FUNCTIONAL AREA: SDR/Packaging

3. REFERENCES: 

a. PDC 176, Mandatory Identification of Detail Level Packaging Discrepancy Codes for 

USAF DOD WebSDR Users, July 28, 2005. Replaced by PDC 176A. 

b. DLMSO Memorandum dated August 13, 2007, subject: DLMS SDR Subcommittee 

Meeting 07-1, July 25-26, 2007. The Committee supported expanding the scope of the original 

PDC beyond Air Force submitters to include Distribution Depot-originated SDR with phased 

implementation for all others as a future requirement. 

c. PDC 176A, Mandatory Identification of Four-Character Packaging Discrepancy Codes, 

June 24, 2008. Currently on hold. With the publication of ADC 1059, PDC 176A is formally 

withdrawn. 

4. APPROVED CHANGE: 

a. Overview: This change establishes a mandatory requirement for the use of fourcharacter packaging discrepancy codes when packaging discrepancies are reported via SDR or 

SQCR under DLMS procedures. Currently, the four-character packaging discrepancy codes are 

considered an optional detail-level variant of the generic two-character packaging discrepancy 

codes. Additionally, several new packaging discrepancy codes are established. SDR 

applications must make it mandatory for users to provide remarks text in conjunction with 

packaging discrepancy codes.

b. Background: 

(1) Two-character packaging discrepancy codes are generic codes that attribute 

discrepancies by category: improper preservation, improper packing, improper marking, and 

improper unitization. All packaging discrepancy codes begin with the letter P. Each of the twocharacter discrepancy codes in the P-series also has a subordinate group of detail-level codes that 

can be used to identify the specific discrepancy within the category. The two-position packaging 

discrepancy codes date back to the origin of the hard-copy SDR (Standard Form SF 364); the 

four-character codes were designed to improve reporting and metrics primarily for SDRs created 

in automated systems, but were never mandated as a replacement for the generic codes. 

(2) Storage activities report packaging discrepancies identified while the materiel is in 

storage using the SQCR. Discrepancy codes are not identified as a data requirement on the 

equivalent hard-copy form (DD 1225), but have been added for the automated process under 
Attachment, ADC 1059 

Page 2 

DLMS. The discrepancy code is currently implemented for DLMS SQCR transactions used 

internally between Distribution Depots and the DLA materiel owner pending wider 

implementation of the DLMS.

(3) The mandatory use of four-character packaging discrepancy codes has long been 

considered a future implementation goal. It was first proposed as an internal Air Force 

requirement under PDC 176 (Reference 3.a.). During subsequent discussion, DLA Distribution 

supported the transition for Distribution Depot-originated SDRs (Reference 3.b.). The Supply 

Process Review Committee sponsored a revised proposal for wider implementation (Reference 

3.c.). However, at the DOD level, there was an obstacle presented by the number of SDRs 

reported from a hard copy by a third party and the DLMS change was placed on hold. This 

situation has greatly diminished and the timing is now appropriate to resurface this change for 

near-term implementation. The SDR System Administrator discussed formal staffing of this 

requirement for DOD-wide implementation during the January 23, 2013 meeting of the Defense 

Contract Management Agency (DCMA) Packaging SDR Continuous Process Improvement 

(CPI) Initiative. The Service/Agency representatives agreed that the mandatory adoption of 

four-character codes would improve the reporting process and enhance visibility of specific 

packaging discrepancies in automated SDR applications. The Service/Agency representatives 

expressed consensus to endorse this change as a CPI objective. This change supersedes PDC 

176/176A in their entirety. 

c. Approved Change in Detail: 

(1) DOD WebSDR and Service/Agency SDR applications will be modified to prevent 

use of two-character packaging discrepancy codes on new SDR submissions. Existing SDR 

records will not be impacted by this change. Two-character packaging discrepancy codes will be 

retained for query and management report functions allowing selection of all packaging SDRs 

within a specific category. 

(2) Storage activity preparation of SQCRs will be modified to prevent use of twocharacter packaging discrepancy codes on new submissions. 

(3) WebSDR and Service/Agency SDR applications must be modified to ensure that 

remarks text are provided on new SDRs in conjunction with P-series discrepancy codes. Fourcharacter packaging discrepancy codes are not designed for use without clarifying information. 

(4) New packaging discrepancy codes are assigned as shown in Enclosure 2 to be used 

by exception when none of the existing packaging discrepancy codes are applicable.

(5) The restriction on continued use of two-position packaging discrepancy codes will 

require third parties inputting SDRs on behalf of the receiving activity to obtain sufficient 

information to identify the appropriate discrepancy code. This will specifically impact the DLA 

Customer Interaction Center (CIC) providing assistance to non-DOD activities and the 

International Logistics Control Offices (ILCOs) responsible for input of Foreign Military Sales 

SDRs. 
Attachment, ADC 1059 

Page 3 

d. Revisions to DLM 4000.25 Manuals: 

 (1) Revise DLM 4000.25 DLMS Manual, Volume 2, Chapter 17, Supply Discrepancy 

Reporting, as shown at Enclosure 1.

 (2) Revise DLM 4000.25 DLMS Manual, Volume 2, Appendix 3, as shown at 

Enclosure 2. 

 (3) Revise the DLMS Supplement guidance for SDR transactions as shown at 

Enclosure 3. No change is required for the DLMS Supplement for the SQCR. 

e. Transaction Flow: No change.

f. Alternatives: None identified.

5. REASON FOR CHANGE: This change adds value to the discrepancy code as a 

packaging data metric. This change will enable policy research related to packaging problems 

and provide that information in an objective way. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Improved metrics and visibility of packaging discrepancies at more detailed 

level, thus providing more useful information. 

b. Disadvantages: DOD-wide implementation is needed to take full advantage of this 

change.

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: 

 a. Action activities responding to SDRs are required to update discrepancy codes that are 

used incorrectly by the submitter. This is necessary to ensure data extracted for management 

reports accurately reflect the discrepancy. Action activities responding to SDRs submitted prior 

to the implementation date may choose to update two-character packaging discrepancy codes to 

the appropriate four-character code. 

 b. DOD WebSDR automated reject capability for two-character packaging discrepancies is 

not required at this time. Service/Agencies may choose to reject or request additional 

information be provided by the submitter.

8. TIME LINE/IMPLEMENTATION TARGET: This change is approved for 

implementation by DOD WebSDR on September 1, 2013 for new discrepancy codes and 

mandatory use of four-character packaging discrepancy codes. Joint implementation by 

Service/Agency SDR applications is required for new discrepancy codes. Transition to 

mandatory use of four-character packaging discrepancy codes on new SDR submissions prior to 

this date is optional.
Attachment, ADC 1059 

Page 4 

9. IMPACT: 

a. New DLMS Data Elements: Not applicable. 

b. Changes to DLMS Data Elements: Refer to Enclosure 2 for updates to Discrepancy 

Codes used for SDRs.

c. Automated Information Systems (AIS): 

 (1) Changes are required for Service/Agency SDR applications to adopt new discrepancy 

codes, prohibit use of two-character discrepancy codes on new submissions, and require user 

remarks be included when packaging SDR are submitted. 

 (2) The DLA Distribution Standard System must be updated to adopt new discrepancy 

codes and remove access to two position packaging discrepancy codes during creation of 

SQCRs. 

d. DLA Transaction Services: DOD WebSDR must be updated to adopt new discrepancy 

codes, remove access to two-character packaging discrepancy codes on new SDR submissions, 

and require user remarks on packaging SDRs. No change to query/management reports. 

e. Non-DLA Logistics Management Standards Publications: Internal Service/Agency 

guidance may require updates. 
Enclosure 1, ADC 1059 

Page 1 

Enclosure 1, DLM 4000.25 DLMS Manual Revision 

Revise DLM 4000.25, Volume 2, Chapter 17 as shown in bold red italics.

C17.3.1. Original Submission of SDR 

 C17.3.1.1. Discrepancy Identification. 

(Intervening text not shown) 

 C17.3.1.1.2. Identify the discrepancy using the Shipping, Packaging, and Storage 

Discrepancy Code (Appendix 3). Within the context of SDRs this data element is known as the 

SDR Discrepancy Code. Use up to three different codes to describe the discrepancy on SDRs. 

(Distribution Depot-originated SDRs and their equivalents prepared via WebSDR may only 

use two discrepancy codes). Packaging discrepancies must be identified by four-character 

packaging discrepancy codes and applicable remarks.1

 If no code exists to adequately describe 

the a shipping/item discrepancy, select Code Z1 and use a clear-text description. The goal of the 

initial SDR submission is to provide as much relevant information as possible to the action 

activity, including clarifying remarks to supplement discrepancy codes, so that they can take 

timely action to correct the problem and provide a timely response and disposition to the 

customer. 

 

1

 Applicable for new submissions after September 1, 2013. Refer to ADC 1059.
Enclosure 2, ADC 1059 

Page 1 

Enclosure 2, Packaging Discrepancy Codes 

Revise DLM 4000.25, Volume 2, Appendix 3, Supply Discrepancy Report Relevant Data 

Elements, and the DLMS Dictionary as shown. Revisions are shown in red bold italics. 

P1 Improper preservation. 1

P101 Cleaning inadequate, incorrect, or omitted. 

P102 Preservative inadequate, incorrect, or omitted. 

P103 Barrier material inadequate, incorrect, or omitted. 

P104 Unit pack cushioning inadequate, incorrect, or omitted. 

P105 Unit container inadequate, incorrect, omitted or oversized. 

P106 Desiccant incorrect, improperly located, or omitted. 

P107 Tape/closure of unit container incorrect or inadequate. 

P108 Hazardous materials not removed as required. 

P109 Improper preservation of hazardous materials (includes ammunitions/ 

explosives). 

P110 Level of protection excessive or inadequate. 

P111 Minimum protection not applied (material returns). 

P112 Non-conformance to specified requirements for preservation (explanation 

required). 

P113 Electrostatic/electromagnetic device preservation inadequate or omitted. 

P114 Concealed preservation defect found in storage (retail only). 

P199 Improper preservation (not identified by other code). See remarks. 

P2 Improper packing.2

P201 Container inadequate, incorrect, or oversized. 

P202 Intermediate container inadequate, incorrect, oversized, or omitted. 

P203 Exterior container inadequate, incorrect, oversized, or omitted. 

P204 Blocking and bracing inadequate, incorrect, or omitted. 

P205 Cushioning inadequate, incorrect, or omitted. 

P206 Level of protection excessive or inadequate. 

P207 Container deteriorated. 

P208 Skids incorrect or omitted. 

P209 Improper packing of hazardous materials (includes ammunitions/explosives). 

P210 Non-conformance to specified requirements for packing (explanation required). 

P211 Improper foam-in-place. 

P212 Reusable container not used or improperly prepared. 

P213 Closure incorrect or inadequate. 

P214 Concealed packing defect found in storage (retail only). 

 

1

 Two-position packaging discrepancy codes are not applicable for new submissions after September 1, 

2013. Refer to ADC 1059. 

2

 Ibid. 
Enclosure 2, ADC 1059 

Page 2 

P215 Non-conformance to specified requirements for wood packaging material 

(WPM) 

P299 Improper packing (not identified by other code). See remarks. 

P3 Improper markings.3

P301 Identification markings omitted, incomplete, incorrectly located, or not legible. 

P302 Improper marking of hazardous materials (includes ammunitions/explosives). 

P303 Labels omitted or improperly affixed. 

P304 Contract data omitted, incomplete, incorrectly located, or not legible. 

P305 Precautionary or handling markings omitted, incomplete, or not legible. 

P306 Shelf-life markings omitted, incorrect, or not legible. 

P307 Bar code markings omitted, or not legible. 

P308 Incorrect lot number. 

P309 Set or assembly markings omitted. 

P310 Address incorrect or not legible. 

P311 Non-conformance to specified requirements for marking (explanation required). 

P312 Electrostatic/electromagnetic device markings inadequate or omitted. 

P313 Packing list omitted or incorrectly located. 

P314 Passive RFID tag is missing 

P315 Passive RFID tag is visibly damaged and unreadable 

P316 Passive RFID tag is present but unreadable (not visibility damaged) 

P317 Passive RFID tag read has no corresponding advance shipment notification 

P318 Passive RFID tag read duplicates previously used tag identification 

 P319 Military Shipment Label (MSL), DD Form 1387, omitted; no Transportation 

Control Number (TCN) 

P320 MSL, DD Form 1387, improperly affixed, incorrect, or incomplete 

P399 Improper markings (not identified by other code). See remarks.

P4 Improper unitization (includes palletization and containerization).4

P401 Cargo not unitized. 

P402 Shrink/stretch wrap inadequate or omitted. 

P403 Strapping inadequate or omitted. 

P404 Multiple consignees in single consignee consolidation container. 

P405 Protective covering/wrapping inadequate, improper, or omitted. 

P406 Contents of multipack container inadequately packaged, stuffed or missing unit 

packs. 

P499 Improper unitization (not identified by other code). See remarks. 

 

3

 Ibid.

4

 Ibid. 
Enclosure 3, ADC 1059 

Page 1 

Enclosure 3, DLMS Supplement Revisions 

A. Revise the DLMS Supplement 842A/W Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, and Reconsideration Request, as shown below. 

Item Location Change Table for 

DLMS 842A/W SDR 

Reason 

1. DLMS 

Introductory 

Notes 

Add PDC 1059 to DLMS Introductory note 6: 

- PDC 1059, Mandatory Use of Four-Character Packaging 

Discrepancy Codes on SDRs and Storage Quality Control 

Reports (SQCRs) 

To identify 

DLMS changes 

included in 

supplement. 

2. 2/LQ01/3340 Replace existing DLMS Note for Qualifier HA: 

HA Discrepancy Code 

DLMS Note: 

1. Use up to three repetitions to identify the discrepancy. 

(Note: Distribution Depot-originated SDRs and their 

equivalents prepared via WebSDR use up to two 

discrepancy codes.) 

2. Four-character packaging discrepancy codes are 

required on new submissions applicable to packaging 

discrepancies. (Refer to ADC 1059)

Identifies 

applicable 

business rules. 

Existing note 

reworded. 

B. Revise the DLMS Supplement 842A/R Standard SDR Reply as shown below. 

Item Location Change Table for 

DLMS 842A/R SDR Reply 

Reason 

1. DLMS 

Introductory 

Notes 

Add ADC to DLMS Introductory note 4: 

- ADC 1059, Mandatory Use of Four-Character Packaging 

Discrepancy Codes on SDRs and Storage Quality Control 

Reports (SQCRs) 

To identify 

DLMS changes 

included in 

supplement. 

2. 2/LQ01/4650 Revise DLMS Note for Qualifier HA: 

HA Discrepancy Code 

DLMS Note: 

1. Use up to three repetitions to identify the discrepancy.

(Note: Distribution Depot-originated SDRs and their 

equivalents prepared via WebSDR use up to two 

discrepancy codes.) 

2. Action activities are required to update inappropriate 

use of discrepancy codes to support use of the SDR record 

for program metrics.

Identifies 

applicable 

business rules. 
Enclosure 4, ADC 1059 

Page 1 

Enclosure 4, Proposed Change Comment Resolution 

Submitter Response/Comment Resolution 

1. DLA Concur. Noted. 

2. Army Concur. 

The USASAC concurs with the Proposed DLMS 

Change (PDC) 1059, with the following comments: 

1. The USASAC will advise the FMS customer in the 

use of four-position (discrepancy codes), and will 

assist them in determining the proper discrepancy 

codes. At a later date, to be determined, the 

USASAC will reject packaging SDRs submitted 

without the four-position discrepancy codes. 

2. The four-position code will be input into DoD 

WebSDR, however the USASAC legacy system will 

continue to accept the current two-character 

packaging discrepancy code. 

Noted. 

3. Navy Concur. Noted. 

4. Air Force Concur. Noted. 

5. Marine Corps Concur. Noted. 

6. USTRANSCOM Abstain. There is no known impact to 

USTRANSCOM systems based on this change. 

Noted. 

7. SDR System 

Administrator 

Services/Agencies were asked to evaluate the 

adoption of the proposed new packaging discrepancy 

codes which allow the user to identify an unspecific 

packaging discrepancy in conjunction with clarifying 

remarks. This could be viewed as comparable to the 

existing two-character packaging discrepancy codes, 

but seems to be appropriate since some discrepancy 

scenarios might not fit the existing code list. 

No objections were 

submitted and the new 

codes are incorporated 

in the ADC.