Page 1

Attachment, ADC 453

ADC 453

Component Turn-In Documentation, Issue Release/Receipt Document (IRRD) 

(DD Form 1348-1A or DD Form 1348-2), Supporting Disposition Services

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Service/Agency: Defense Logistics Agency Disposition Services

b. Technical POC: DLA Logistics Information Service, (269) 961-5723

c. Functional POC: DLA Logistics Information Service, (269) 961-5723

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Primary: Supply/Logistics DLA Disposition 

Services

b. Primary/Secondary Functional Process: Primary: Material Delivery 

Documentation

3. REFERENCES:

a. Defense Materiel Disposition Manual, DOD 4160.21–M

b. Military Standard Requisitioning and Issue Procedures (MILSTRIP) Manual, DOD

4000.25-1-M, Chapter 2, Chapter 5

c. Defense Demilitarization Manual, DOD 4160.21-M-I

d. DLA Logistics Management Standards Memorandum, Approved Defense Logistics 

Management System (DLMS) Change (PDC) 455, Additional Data Element Requirements for 

the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) 

Continuation Page Supporting Reutilization Business Integration, September 26, 2011.

4. BACKGROUND: 

a. The DLA Disposition Services is a worldwide presence within the Department of 

Defense, with disposal specialists in 14 foreign countries, two U.S territories, and 39 states. DLA 

Disposition Services’ mission is the execution of disposition solutions for excess military 

property. The Reutilization Business Integration (RBI) project will replace the DRMS 

Automated Information System (DAISY) by integrating DLA Disposition Services business 

processes within the DLA enterprise suite of applications, including the Enterprise Business 

system (EBS) and DLA’s Distribution Standard System (DSS).

b. ADC 437 addresses additional data and label requirements for the DD Form 1348-1A 

(or DD Form 1348-2) that will provide DLA Disposition Services with printed data in Block 27 
Page 2

Attachment, ADC 453

to support the current Disposition Services supply processes. The printed data fields will be 

implemented in Block 27 (and its continuation page or in available white space on the paper that 

the form is printed, if needed) of the DD Form 1348-1A (or DD Form 1348-2) to support the 

Small Arms Issue process, Foreign Military Sales proceeds, Hazardous Property, Ultimate 

Disposal messages, Shipping and Transportation instructions, Property Data, Demilitarization 

instructions.

c. Intent of the Document: This ADC addresses DD Form 1348-1A (or DD Form 

1348-2) requirements for DOD Components that are turning in property to DLA Disposition 

Services to clarify funding information required for reimbursement of scrap proceeds or 

obligation for Hazardous Waste (HW) disposal cost. Additionally, changes are needed to reduce 

the number of paper copies required at time of turn-in and also to expedite automated turn-in 

processing where Component systems provide computer generated DD Form 1348-1A (or DD 

Form 1348-2) documents that have all required information, but may not be in the exact DD 

Form 1348-1A (or DD 1348-2) format. Changes in this document based on staffing of the PDC 

are highlighted in YELLOW.

STAFFING NOTE: In your response to this PDC, request the RBI Program Office address 

how directed return of discrepant material by Foreign Military Sales (FMS) customers will be 

handled. The concern relates to As-Is problems with handling MAPACs in the return document 

number and being able to match up with the original issue records. Will the migration to RBI 

under EBS and DSS resolve this issue?

DLA DISPOSITION SERVICES RESPONSE: DLA Disposition Services does not process 

FMS returns.

d. Scenario for which the document is used: The DLA Disposition Services uses both 

DLMS transactions and images of the DD Form 1348-1A or DD Form1348-2 in DLA Document 

Services’ eDocs to verify receipt of property. Receipt documents are made available to DLA 

Disposition Services’ stakeholders in eDocs within five business days.

5. Procedures, transactions, data elements, processing details in use today: DLA 

Disposition Services verifies receipt of property by providing a signed digital image of the turnin document via eDOCs, or a hand signed copy along with a receipt confirmation in the Intransit 

system. The fund code is part of the standard 80 column MILSTRIP and requires no changes for 

HW disposal and is currently described in DLMS and MILSTRIP properly. The fund citation for 

reimbursement of scrap proceeds is currently hand scribed onto the 1348-1A.

6. APPROVED CHANGE(S):

a. Approved changes in detail:

1) Fund Citation for Scrap Proceeds Reimbursement. For shipments 

involving the turn-in of scrap material to DLA Disposition Services Field Offices, add the data 

element, Scrap Reimbursement, to the instructions in Block 27 (and its continuation page or in 

available white space on the paper that the form is printed, if needed) of the DD 1348-1A or DD 

1348-2. The value in this field will be the fund citation for reimbursement of scrap proceeds 
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Attachment, ADC 453

minus Disposition processing costs. If using a continuation page or the available white space on 

the paper that the DD 1348-1A is printed, the fund citation should be entered into the “Other

Instructions” section (see enclosure 1).

2) Preparation and Distribution of DD Form 1348-1A (or DD Form 1348-2). 

See enclosure 2 for changes to the DOD 4000.25-1-M, MILSTRIP, Chapter Five, Release and 

Receipt of Material.

a) Mechanized (automated) Generation of DD Form 1348-1A (or DD 

Form 1348-2). The DD Form 1348-1A (or DD Form 1348-2) must contain all required bar 

codes as outlined in DoD 4000.25-1-M, Chapter 5, C5.1.5 and C5.1.6. For transfers to DLA 

Disposition Services Field Offices, at least one copy of the DD Form 1348-1A (or DD Form 

1348-2) must accompany the property and be in a legible, easy-to-read format.

b) Manual (paper) Generation of DD Form 1348-1A (or DD Form 

1348-2). For transfers to DLA Disposition Services Field Offices, the data content must comply 

with DOD 4000.25-1-M, Chapter 5 C5.1.5 and C5.1.6, and AP3.49. One copy must accompany 

the shipment. A second copy shall be retained by the shipper.

3) Updates to DoD 4000.25-1-M, Appendix 3.49. See enclosure 3 for changes 

to the appendix that documents form content for transfers to DLA Disposition Services Field

Offices on DD Form 1348-1a or DD Form 1348-2 (Single Line-Item Turn-Ins). 

a) Change all references to “DRMO” to read “DLA Disposition Services 

Field Office”.

b) Change the Entry and Instructions note for Fund Code in record 

position 52-53 to read “For Hazardous materiel and waste turn-ins, enter the bill-to fund code for 

reimbursable actions associated with disposal.” This aligns the fund code language with that in 

Appendix 3.13, Disposal Release Order, Follow-Up, Or Cancellation, DI Code A5J record 

layout.

c) Add Scrap Reimbursement to Block 27 along with explanation that 

this will be the fund citation for reimbursement of scrap proceeds minus Disposition processing 

costs.

b. Approved procedures: The generating customer is responsible for creating the DD 

Form1348-1A (or DD Form 1348-2) to reflect the property being turned into DLA Disposition 

Services. Within the document, the generating customer will identify property that qualifies for 

reimbursement. For scrap material turned in to DLA Disposition Services Field Office, the 

generating customer should include the fund cite for reimbursement of scrap proceeds. For 

physical receipt of property, Disposition Services will sign the DD 1348-1A, DD 1348-2 and 

provide a signed digital image of the turn-in document via eDOCs to confirm receipt in the intransit system. These documents will be uploaded into eDOCs and be made available as the 

receipt copy. The standard DD Form 1348-1A or DD Form 1348-2 documentation will not 

change. The signed release document will be uploaded into eDocs as the confirmation of 

release. For receipt in place excess property where the DOD generator has provided a DLMS 
Page 4

Attachment, ADC 453

856S Shipment Status (and DLMS 996H for Hazardous Waste), the DSS due-in report is 

authorized to be used by DLA Disposition Services without a hard copy DD Form 1348-1A or 

DD Form 1348-2 for receipt, so long as all required information for turn-in is included in the 

automated file.

STAFFING NOTE: Components are advised that the DoD is in the process of implementing 

Standard Financial Information Structure (SFIS) Compliance for all systems carrying/processing 

financial information (e.g., lines of accounting, fund codes). Until official guidance is issued by 

DoD and implementing DLMS Changes by DLA Logistics Management Standards, the use of 

the fund cite for legacy processing will be authorized. However, Components will be required to 

migrate to SFIS compliance procedures upon receipt of the Approved DLMS Change to be 

issued by DLA Logistics Management Standards at some point in the near future. See Approved

DLMS Change 4351 for details.

c. Alternatives: There are no other alternatives for this proposed change to the DD 

Form 1348 1-A (or DD Form 1348-2). 

7. REASON FOR CHANGE: Defense Materiel Disposition Manual, DOD 4160.21–M May 

2004 Policy Memo allows automated processing of 1348-1A DTIDs, however the DOD

4000.25-1-M does not allow for paperwork reduction allowed by the DOD 4160.21-M. The 

above changes will significantly reduce paperwork burden on the DOD community without 

compromising audit trail capabilities. 

8. ADVANTAGES AND DISADVANTAGES:

a. Advantages (tangible/intangible): Adding the specific messages in the transaction 

information in Block 27 (and its continuation page) of the DD Form 1348-1A or DD Form 1348-

2 provides DLA Disposition Service Field Offices with the information necessary to process the 

receipt of the property turned in and provides notification to DLA Disposition Services that 

property may qualify for reimbursement back to the generating customer.

b. Disadvantages: None identified

9. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT (OPTIONAL): N/A

10. NOTE ANY REGULATIONS OR GUIDANCE: (IF APPLICABLE): See enclosure 2 

for changes to the DOD 4000.25-M and DOD 4000.25-1-M.

11. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Full implementation is

January 17, 2012.

12. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLENTATION OF THIS CHANGE: Not Applicable

 1 ADC 435, DLMS Revisions for Standard Financial Information Structure (SFIS) 
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Attachment, ADC 453

13. IMPACT: Components will need to modify their business processes and/or systems for 

generating and distributing the DD Form 1348-1A (or DD Form 1348-2) for documenting turn-in 

materiel for shipment to DLA Disposition Services Field Offices. 
Page 1

Enclosure 1, ADC 453

Enclosure 1

ISSUE RELEASE/RECEIPT DOCUMENT (IRRD)

(DD FORM 1348-1A or DD Form 1348-2) CONTINUATION PAGE

WAREHOUSE/SHIPPING INSTRUCTIONS:

OTHER INSTRUCTIONS:
Page 1

Enclosure 2, ADC 453

Enclosure 2

DOD 4000.25-1-M, CHAPTER 5 (MILSTRIP) MANUAL CHANGES

1. Add new paragraph C5.1.4.

C5.1. GENERAL

C5.1.1. The Issue Release/Receipt Document, DD Form 1348-1A (or DD Form 1348-2 

with attached shipping label), and the optional APL are prepared by the supply/shipping activity. 

These documents are used for selecting, packing, shipping, and receiving materiel. They are also 

used as a receipt transaction and/or the data source for preparation of other documents. The DD 

Form 1348-1A (or DD Form 1348-2) is mandatory and the APL is optional for all shipments to 

DOD customers, including FMS and contractors, from DOD and GSA shipping activities.

C5.1.2. The DD Form 1348-1A (or DD Form 1348-2) may be manually or mechanically 

prepared and will contain data elements prescribed herein for the various types of transactions.

C5.1.3. Use of carbonless paper for a preprinted DD Form 1348-1A (or DD Form 1348-2) 

is authorized at the option of the Service/Agency.

C5.1.4. Mechanically prepared DD Form 1348-1A (or DD Form 1348-2) must also 

contain all required bar codes as outlined in C5.1.5 and C5.1.6. 

C5.1.4. For transfers to DLA Disposition Services Field Offices, at least one copy of the 

DD Form 1348-1A (or DD Form 1348-2) must accompany the property and be in a legible, 

easy-to-read format. 

2. Add new paragraph C5.2.2.

C5.2. DOCUMENT DISTRIBUTION

C5.2.1. Actual copies utilized, other than the original and first carbon copy, will be at the 

option of the individual S/A. See Figures C5-1 and C5-2 for the distribution of the transactions.

C5.2.2. For transfers to DLA Disposition Services Field Offices, if all DD 1348-1A data 

is provided in automated transactions and/or available via digital image, one copy of the 

printed document shall accompany the shipment; additional paper copies are not required in 

accordance with the Paperwork Reduction Act, including verification of receipt copies.
Page 2

Enclosure 2, ADC 453

3. Modify paragraphs C5.5. and C5.5.1.; Figures C5.F1. and C5.F2.

C5.5. TRANSFERS TO DLA DISPOSITION SERVICES FIELD OFFICES DEFENSE 

REUTILIZATION AND MARKETING OFFICES

C5.5.1. Use the DD Form 1348-1A (or DD Form 1348-2) as the DTID for all transfers to 

DLA Disposition Services Field OfficesDRMOs. See C5.2.2. for criteria to use automated 

distribution of the DD Form 1348-1A (or DD Form 1348-2). See AP3.49 for entries that are 

required for single line item turn-ins. See AP1.35 for 2D symbol content.

TRANSACTION NO. OF COPIES DISTRIBUTION

DD Form 1348-1A Three

One (Automated)

or

Two (Manual)

Two copies One copy will accompany 

all shipments on the outside of the 

shipping container if not in conflict 

with other applicable directives. When 

the DD Form 1348-1A (or DD Form 

1348-2) contains bar coding, one of the 

two copies to the copy accompanying

the shipment shall contain the bar 

coding will be the original copy.

A minimum of one copy will be on the 

outside of the shipping container if not 

in conflict with other applicable 

directives. For manually generated 

copies, one copy will be produced and 

retained by the shipper unless an 

automated capability is available to 

prove a shipment has been made. 

APL One If an APL is produced, it will be 

attached to the outside of the shipping 

container.

Figure C5.F1. Distribution of DD Form 1348-1A (or DD Form 1348-2), Issue Release/Receipt 

Document, and Automated Packing List to all consignees other than DLA Disposition Services Field

Defense Reutilization and Marketing Offices and Security Assistance
Page 3

Enclosure 2, ADC 453

TRANSACTION NO. OF COPIES DISTRIBUTION

DD Form 1348-1A

(or DD Form 1348-2)

One (Automated)

or

Two (Manual)

Four One copy will accompany all 

shipments of materiel and remain 

attached to the property at the DLA 

Disposition Services Field Office to the

DRMO. When the DD Form 1348-1A 

(or DD Form 1348-2) contains bar 

codingcoping, the original copy will

accompanying the shipment shall 

contain the bar coding. These copies 

will be used as follows:

For manually generated copies, one 

copy will be produced and retained by 

the shipper unless an automated 

capability is available to prove a 

shipment has been made. 

(1) Source document file copy.

(2) Return to originator with signature of 

receiver.

(3) Remains attached to property at 

DRMO.

(4) Used by personnel screening 

property for potential reutilization, 

transfer, or donation.

Figure C5.F2. Distribution of DD Form 1348-1A (or DD Form 1348-2), Issue Release/Receipt 

Document, for shipments to DLA Disposition Services Field Defense Reutilization and Marketing

Offices
Page 1

Enclosure 3, ADC 453

Enclosure 3

DOD 4000.25-1-M, APPENDIX 3.49

AP3.49. APPENDIX 3.49

TRANSFERS TO DEFENSE REUTILIZATION AND MARKETING DLA 

DISPOSITION SERVICES FIELD OFFICE ON DD FORM 1348-1A OR DD 

FORM 1348-2 (SINGLE LINE-ITEM TURN-INS)

FIELD LEGEND RECORD

POSITION(S)

ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Perpetuate from the source document. For locally 

determined excesses generated at a base, post, 

camp, or station, assign a DI as determined by S/A 

procedures.

Routing Identifier 4-6 Enter the RI of the shipping activity or leave blank 

when the shipping activity is not assigned an RI.

Media and Status 7 Leave blank.

Stock or Part Number 8-22 Enter the stock or part number being turned in. 

For subsistence items, enter the type of pack in rp 

21. See Block 25.

Unit of Issue 23-24 Enter the unit of issue of the stock or part number 

being turned in.

Quantity 25-29 Enter the quantity being turned in to DLA 

Disposition Services Field Office DRMO.

Document Number 30-43 Perpetuate from source document. This cannot be 

the same document number that was used to 

receive the materiel. For locally determined 

excess generated at base, post, camp, or station, 

assign as determined by S/A procedures. See 

Block 24.

Suffix 44 Leave blank.

Supplementary Address 45-50 Enter DoDAAC of predesignated consignee DLA 

Disposition Services Field Office DRMO.
Page 2

Enclosure 3, ADC 453

Signal 51 For hazardous materiel and waste turn-ins, enter 

the applicable signal code; otherwise, leave blank. 

Signal Codes A, B, C, and L are authorized; if 

using Signal Code B, bill-to office must be 

identified in block 27. Refer to Appendix AP2.10, 

Signal Codes, for bill-to identification rules 

associated with DTID.

Fund 52-53 For Hazardous materiel and waste turn-ins, enter 

the bill-to MILSBILLS fund code for 

reimbursable actions associated with 

disposal.designating the fund to be charged.

Distribution 54 Perpetuate from source document or leave blank.

Retention Quantity 55-61 Enter the quantity to be retained in inventory or 

leave blank.

Precious Metals 62 Enter applicable code from appendix AP2.23.

Automated Data Processing 

Equipment Identification

63 Enter applicable code from appendix AP2.24.

Disposal Authority 64 Enter applicable code from appendix AP2.21.

Demilitarization 65 Enter code assigned as required by DoD 4160.21-

M-1. Note: When demilitarization has been 

accomplished prior to transfer to DLA Disposition 

Services Field Office DRMO, the appropriate 

demilitarization certification, as required by DoD 

4160.21-M-1, must be reflected in Block 27.

Reclamation 66 Enter code “Y” if reclamation was performed prior 

to release to a DLA Disposition Services Field 

Office DRMO. Enter “R” if reclamation is to be 

performed after turn-in to DLA Disposition 

Services Field Office DRMO. Enter code “N” if 

reclamation is not required.

Routing Identifier 67-69 Perpetuate from DRO.

Ownership 70 Enter applicable code or leave blank.

Supply Condition 71 Enter the applicable MILSTRAP code.

Management 72 Perpetuate from source document or leave blank.
Page 3

Enclosure 3, ADC 453

Flight Safety Critical 

Aircraft Parts 

732 Enter criticality code E to indicate Flight Safety 

Critical Aircraft Parts or Code F to indicate Flight 

Safety Critical Aircraft Parts. 

Unit Price 74-80 Enter the unit price for the NSN or part number in 

rp 8-223.

BLOCK(S) ENTRIES

1 Enter the extended value of the transaction4.

2 Enter the shipping point by DoDAAC; if reduced printing is used, in-the-clear 

address may be entered in addition to the DoDAAC.

3 Enter the consignee DLA Disposition Services Field Office DRMO by 

DoDAAC. This will be the predesignated DLA Disposition Services Field Office

DRMO and will be entered by the shipping activity; if reduced printing is used, 

the in-the-clear address may be entered in addition to the DoDAAC.

4 Insert HM, if the turn-in is hazardous materiel or HW, if the turn-in is hazardous 

waste.

5 Enter the date of document preparation, if required by the shipper.

6 Enter the NMFC, if required by the shipper.

7 Enter the freight rate, if required by the shipper.

8 Enter coded cargo data, if required by the shipper.

9 Enter applicable controlled inventory item code which describes the 

security/pilferage classification of the shipment from DoD 4100.39-M, volume 

10, chapter 4, table 61.

10 Enter the quantity actually received by the DLA Disposition Services Field Office

DRMO, if different from positions 25-29.

11 Enter the number of units of issue in a package, if required by the shipper.

 2

Identification of FSCAP codes on the DTID and disposal release transactions last reported as not implemented by 

USA and USN. Refer to Approved DLSS/DLMS Change 6.

3

Unit prices obtained via electronic interfaces which are not constrained by the MILSTRIP field size will reflect the 

unit price as 9 digits for dollars and 2 digits for cents. If total price exceeds available space for display on the 

printed form, the generating application may leave blank. Refer to ADC 221A. 

4

If total price exceeds available space for display on the printed form, the generating application may leave blank. 

Refer to ADC 221. 
Page 4

Enclosure 3, ADC 453

BLOCK(S) ENTRIES

12 Enter the unit weight applicable to the unit of issue, if required by the shipper.

13 Enter the unit cube applicable to the unit of issue, if required by the shipper.

14 Enter the uniform freight classification, if required by the shipper.

15 Enter the shelf life, if appropriate; otherwise, leave blank.

16 Enter in-the-clear freight classification nomenclature, if required by the shipper.

17 Enter the item nomenclature. For non-NSN items; enter as much descriptive 

information as possible. Specified additive data or certification from the 

generating source for specific types of property should be entered.

18 Enter type of container, if required by the shipper.

19 Enter number of containers that makes up the shipment, if required by the shipper.

20 Enter total weight of shipment, if required by the shipper.

21 Enter total cube of shipment, if required by the shipper.

22 Received By - Enter the signature of person receiving the materiel.

23 Date Received - Enter date materiel was received and signed for.

24 Document Number - Perpetuate from source document. This cannot be the same 

document number that was used to receive the materiel. For locally determined 

excesses generated at base, post, camp, or station, assign a document number as 

determined by Service/Agency procedures.

Suffix Code - Leave blank.5

25 National Stock Number - Enter the stock number or part number being turned in.

Additional - For subsistence items, enter the type of pack code rp 21.6

26 For turn-in to DLA Disposition Services Field Office DRMO - This block will 

not contain bar code data, it is reserved for internal DLA Disposition Services 

Field Office use DRMO/DRMS.

27 This block may contain additional data including bar coding for internal use. This 

block may contain a 2D symbol which repeats bar coded data content. Enter data 

in this block as required by the shipping activity or the DLA Disposition Services 

Field Office DRMO receiving the material. When data is entered in the block, it 

will be clearly identified.

 5

Data from blocks 24-25 will be displayed in two configurations; (1) three-of-nine bar code and (2) in-the-clear. 

When prepared manually, bar code will not be included.

6

See Footnote 2.
Page 5

Enclosure 3, ADC 453

BLOCK(S) ENTRIES

HM/HW Turn-Ins – For hazardous materiel and waste turn-ins, enter the 

DoDAAC of the bill-to office (required for Signal Code B), the contract line item 

number (CLIN) for the item on the disposal contract, and the total cost of the 

disposal. 

FSCAP Items –This block will contain both coding and clear-text information to 

identify Flight Safety Critical Aircraft Parts (FSCAP) shipments to DRMOs using 

Criticality Code E or F as follows: AFSCAP E - Flight Safety Critical Aircraft 

Part-Nuclear Hardened or AFSCAP F - Flight Safety Critical Aircraft Part.7

Scrap Reimbursement – This block will contain the fund citation for 

reimbursement of scrap proceeds minus Disposition processing costs.

For IUID to support UIT/serialized item management8:

Unique Item Identifier (UII) and/or Serial Number

The following additional data elements may be included in support of IUID:

Manufacturer’s CAGE

Current Part Number

Batch/Lot

Clear text labeling of IUID information must be provided using the following 

acronyms: CAGE, P/N, BT/LT, S/N, and UII.

 7 See Footnote 1.

8 Capability to support IUID data content within the 2D symbol has been approved for staggered and phased 

implementation under ADC44B. Components have not reported implementation at this time.
Page 1

Enclosure 4, ADC 453

Enclosure 4

DOD 4000.25-M, CHAPTER 16 (DLMS) MANUAL CHANGES

1. Add new paragraph C16.4.1.3 (Based on rewrite from ADC 416).

C16.4. DOCUMENTATION REQUIRED FOR SHIPMENTS TO DLA DISPOSITION 

SERVICES 

C16.4.1.3. Fund Citation for Scrap Proceeds Reimbursement. For shipments 

involving the turn-in of scrap material to DLA Disposition Services Field Offices, the turn-in 

shipping activity will add the data element, Scrap Reimbursement, to the instructions in Block 

27 (and its continuation page or in available white space on the paper that the form is printed, 

if needed) of the DD 1348-1A or DD 1348-2. The value in this field will be the fund citation 

for reimbursement of scrap proceeds minus Disposition processing costs. For receipt of 

property, Disposition Services will sign the DD 1348-1A, DD 1348-2 and provide a signed 

digital image of the turn-in document via eDOCs to confirm receipt in the in-transit system. 

 

2. Add new paragraph C16.4.1.3.4. (Based on rewrite from ADC 416).

C16.4.1.3.4. Receipt in Place Documentation Processing at the DLA Disposition 

Services Field Office. For receipt in place excess property where the DOD generator has 

provided a DLMS 856S Shipment Status (and DLMS 996H for Hazardous Waste), the DSS 

due-in report is authorized to be used by DLA Disposition Services without a hard copy DD 

Form 1348-1A or DD Form 1348-2 for receipt, so long as all required information for turn-in 

is included in the automated file.

3. Modify paragraph C16.4.2. (Based on rewrite from ADC 416).

C16.4.2. Requirement for Shipments of Hazardous Material and Hazardous Waste 

(HM/HW). The following guidance outlines basic documentation requirements for turn-in of 

Hazardous Material (HM), Hazardous Waste (HW), and other types of wastes (e.g., 

Polychlorinated Biphenyl (PCBs), Friable Asbestos, etc.). The turn-in activity will enter the 

bill-to fund code for reimbursable actions associated with the disposal, e.g., HW contractor 

costs, in the DD Form 1348-1A or DD Form 1348-2, in order to provide reimbursement to 

DLA Disposition Services. To ensure compliance with federal, state, DoD or host nation 

regulations, turn-in activities must obtain and become familiar with applicable Codes of Federal 

Regulation (CFRs), state regulations, DoD regulations, and Overseas Environmental Baseline 

Guidance Documents (OEBGD), or the Final Governing Standards (FGS) for the host nation.
Page 1

Enclosure 5, ADC 453

ENCLOSURE 5

COORDINATION BLOCK

ORGANIZATION COMMENT DISPOSITION

USTRANSCOM Abstained. Noted.

DLA J33 (Manual team) Provided additional changes to the DOD 

4000.25-M, Chapter 16, paragraphs 

C16.4.1. and C16.4.2.

If your staffing request to the Components 

confirms that the fund citation for credit 

for sales proceeds is currently being 

identified by generators in block 27 of the 

1348-1A, then we suggest you add the 

applicable sales reimbursement note to 

AP 3.49, Transfers to Disposition 

Services Field Office.

Changes incorporated. See 

enclosure 4.

Based on comments from 

Disposition Services, the fund cite 

to credit for scrap reimbursement

proceeds will be in block 27 of the 

DD 1348-1A. AP 3.49 reflects the 

addition of that data element.

DLA Concur with comment. In response to the 

staffing note on page 2 of this ADC, per 

DLA Disposition Services, they do not 

process FMS returns.

Noted.

DLA Disposition Services 

(UD Team Lead)

Need to insert language to document 

procedures for use of the data normally 

conveyed on a DD 1348-1A/DD 1348-2 

to trigger the the receipt in place business 

processes at the DLA Disposition 

Services Field Office. 

The following language has been 

inserted into this ADC and into 

Chapter 16. “For receipt in place 

excess property where the DOD 

generator has provided an 856S (and 

996H for HW), the DSS due-in 

report is authorized to be used by 

Disposition Services without a hard 

copy 1348-1A or 1348-2 for receipt, 

so long as all required information 

for turn-in is included in the 

automated file.”
Page 2

Enclosure 5, ADC 453

Army Non-Concur. If LMP continues to 

populate GJ on disposal orders, does that 

mean that DLA will not accept them? 

Currently, all disposal release orders 

generated out of LMP contain GJ fund 

code (see 5. pg 2 staffing note). It appears 

that, this fund code is not valid for any 

kind of credit or billing (THIS SHOULD 

BE VERIFIED BY FINANCE). There is 

no appropriation listing for this fund code 

for ARMY in LMP and the signal code 

used is M. If, in the future, LMP must 

leave this fund code blank OR provide a 

fund code for credit or billing (for 

hazmat/waste)) (whichever the case may 

be) this is going to require system changes 

AND end user training.

With regards to the HM/HW turn-in 

process, while LMP does not 

currently generate the valid fund 

code in the disposal release order, 

DLA Disposition Services 

acknowledged that the Army's 

hazardous waste database system is 

separately sending the right fund 

code through GenComm. So, DLA 

Disposition Services is able to 

process those turn-ins properly and 

execute the billings based on that 

fund code. It is the understanding 

of DLA Disposition Services that 

when LMP incorporates the HW 

disposal system, that it will generate 

the proper fund code.

With regards to scrap proceeds, the 

Army will need to ensure that they

provide the fund cite as stipulated 

by this ADC into the DD 1348-1A 

to receive credit.

Navy Concur with PDC as written and submits 

no additional changes or amendments to 

this PDC.

Noted.

Air Force Concur with comment. Air Force is 

aware of SFIS and is moving in that 

direction with the deployment of DEAMS

Noted.

Marine Corps Concur with PDC as written. Noted.

WAWF No impact. Noted.