DLMSO July 22, 1997

MEMORANDUM FOR: SEE DISTRIBUTION

SUBJECT: Defense Logistics Management Standards (DLMS) Supply

and Transportation Process Review Committee (PRC)

Meeting, June 16-20, 1997

The attached minutes of the DLMS Supply and Transportation

PRC meeting are forwarded for your information and appropriate

action.

The DLMSO point of contact is Supply PRC Co-Chair: 

Ms. Ellen Hilert, at (703) 767-6117, DSN 427-6117, or e-mail:

ellen_hilert@hq.dla.mil.

/s/

JAMES A. JOHNSON

Director

Defense Logistics Management

Standards Office

Attachment 

DISTRIBUTION: 

ADUSD(L)MDM

Supply PRC Representatives and Attendees
DLMSO July 22, 1997

MEMORANDUM FOR RECORD

SUBJECT: Defense Logistics Management Standards (DLMS) Supply

and Transportation Process Review Committee (PRC)

Meeting, June 16-20, 1997

Purpose: The Defense Logistics Management Standards Office

(DLMSO) hosted a Joint Supply and Transportations PRC meeting on

June 16-20, 1997, at the Headquarters Complex, Ft. Belvoir, VA. 

The primary focus of this meeting was DLMS implementation

convention (IC) review for Transaction Set (TS) 842, Material and

Transportation Discrepancies. Additional discussion topics are

noted below. The agenda is shown at Enclosure 1. A list of

attendees is shown at Enclosure 2. 

Brief Summary of Discussion: Ms. Ellen Hilert, Supply PRC

Co-Chair, provided opening remarks and facilitated discussion of

agenda items below.

a. Supply Discrepancy Reporting (SDR) . Acting as SDR

System Administrator, Ms. Hilert briefed the attendees on the

status of republication of the SDR joint Service/Agency guidance

and related topics (Enclosure 3). A list of Service publications

office points of contact was provided to assure that a current SF

1, Printing and Binding Requisition, is in place prior to

printing and distribution. Proposed DLMS Change 13, Traceable

Methods of Shipment, was discussed briefly. The change proposal

will be corrected where an outdated format for the shipment

confirmation transaction is referenced.

ACTION: The Navy representatives were reminded that comments on

Change 13 have not been submitted. In addition, DLMSO has not

received confirmation that the Navy review for republication has

been completed. The SDR publication is currently undergoing

editorial review by the Defense Automated Printing Service and is

expected back in July. 

b. USTRANSCOM Recommendations. By memorandum dated June

10, 1997, USTRANSCOM recommended that the TS 842 IC be split into

three separate conventions based upon functional process. The

letter further recommended that oversight of the Transportation

Discrepancy Report (TDR) process should be accorded to the

Transportation Functional Work Group (TFWG) and that the IC should

be staffed with the Defense Transportation Electronic Data 

Attachment 1
2

Interchange (EDI) Committee. The Supply and Transportation PRCs

were asked to consider the recommendation and provide a

consolidated Service/Agency position within two weeks. Responses

were to specifically indicate a preference for one consolidated IC,

two ICs (SDR/PQDR combined and separate TDR), or three ICs.

ACTION: With the exception of GSA, Services/Agencies have not

provided appropriate responses. Follow-up action has been

initiated. 

c. TS 842 IC Review. The IC review was facilitated by

Ms. Hilert and Mr. Paul Jensen, Logistics Management Institute

(LMI). Numerous additions and corrections were noted. In

addition, several mapping questions were left open for resolution

during the update process. Changes will be incorporated as

quickly as possible and an updated version posted to the DLMSO

Home Page. 

ACTION: DLMSO will notify attendees when the corrected IC has

been posted. 

d. DLMS Proposed Change 4, DoD Standard Defect Code. 

The proposed change, staffed February 8, 1996, provided a matrix

of codes for the purpose of establishing a comprehensive,

consolidated defect code list for use in standard system design. 

DoD Components did not fully support this change which was

prepared by DLMSO upon request of the Joint Logistics Systems

Center and the DoD Deficiency Reporting System (DRS) Rapid

Application Development (RAD) Team. Joint implementation of the

DRS has not proved successful reducing support for this change. 

The PRC recommended that DLMSO withdraw the proposal and make

available the basic information for any relevant data element

standardization effort.

ACTION: DLMSO concurs with the PRC and appropriate action will

be taken.

e. September PRC Meeting. The next meeting of the

Supply PRC is scheduled for September 3-12, 1997. The agenda for

this meeting is being finalized. 

/s/

ELLEN HILERT

Supply PRC Co-Chair

APPROVE: /s/ 

JAMES A. JOHNSON__________________

Director, DLMSO

Enclosures
SUPPLY/TRANSPORTATION PROCESS REVIEW COMMITTEE MEETING

HOSTED BY THE

DEFENSE LOGISTICS MANAGEMENT STANDARDS OFFICE (DLMSO)

8725 JOHN J KINGMAN ROAD ROOM 1655

FORT BELVOIR VA 22060-6217

JUNE MEETING AGENDA

**TS 842 (LS71) MATERIAL AND TRANSPORTATION DISCREPANCIES**

 Conference Room 2421

June 16, 1997 Beginning 1300

Welcome/Introduction/Opening Remarks

DLMS/EDI: Video Training Session on EDI and Understanding ICs

(This is a 4-hour taped presentation by Harry Featherstone, LMI.)

(Room 2601) If this is not convenient for PQDR/TDR subject area

representatives, additional viewing times can be arranged.

June 17, 1997 Beginning 0815

IC Review: SDR Presentation 

Status of Proposed/Approved DLMS Changes (SDR related)

Status of Joint SDR Publication

Status of DoD DRS

June 18, 1997 Beginning 0815

IC Review: SDR Presentation (continued/as needed)

IC Review: PQDR Presentation 

Status of Proposed DLMS Changes (PQDR related)

June 19, 1997 Beginning 0815

IC Review: PQDR Presentation (continued/as needed)

IC Review: TDR Presentation

June 20, 1997 Beginning 0815

IC Review: TDR Presentation (continued/as needed)

Wrap-up, Recap, and Future Planning

 

Enclosure 1
DLMSO July 22, 1997

MEMORANDUM FOR RECORD

SUBJECT: Defense Logistics Management Standards (DLMS) Supply and Transportation

Process Review Committee (PRC) Meeting, June 16-20, 1997

Purpose: The Defense Logistics Management Standards Office (DLMSO) hosted a Joint

Supply and Transportations PRC meeting on June 16-20, 1997, at the Headquarters Complex, Ft.

Belvoir, VA. The primary focus of this meeting was DLMS implementation convention (IC)

review for Transaction Set (TS) 842, Material and Transportation Discrepancies. Additional

discussion topics are noted below. The agenda is shown at Enclosure 1. A list of attendees is

shown at Enclosure 2. 

Brief Summary of Discussion: Ms. Ellen Hilert, Supply PRC Co-Chair, provided opening

remarks and facilitated discussion of agenda items below.

a. Supply Discrepancy Reporting (SDR). Acting as SDR System Administrator,

Ms. Hilert briefed the attendees on the status of republication of the SDR joint Service/Agency

guidance and related topics (Enclosure 3). A list of Service publications office points of contact

was provided to assure that a current SF 1, Printing and Binding Requisition, is in place prior to

printing and distribution. Proposed DLMS Change 13, Traceable Methods of Shipment, was

discussed briefly. The change proposal will be corrected where an outdated format for the

shipment confirmation transaction is referenced.

ACTION: The Navy representatives were reminded that comments on Change 13 have not been

submitted. In addition, DLMSO has not received confirmation that the Navy review for

republication has been completed. The SDR publication is currently undergoing editorial review

by the Defense Automated Printing Service and is expected back in July. 

b. USTRANSCOM Recommendations. By memorandum dated June 10, 1997,

USTRANSCOM recommended that the TS 842 IC be split into three separate conventions based

upon functional process. The letter further recommended that oversight of the Transportation

Discrepancy Report (TDR) process should be accorded to the Transportation Functional Work

Group (TFWG) and that the IC should be staffed with the Defense Transportation Electronic

Data 
Attachment 1

Interchange (EDI) Committee. The Supply and Transportation PRCs were asked to consider the

recommendation and provide a consolidated Service/Agency position within two weeks. 

Responses were to specifically indicate a preference for one consolidated IC, two ICs

(SDR/PQDR combined and separate TDR), or three ICs.

ACTION: With the exception of GSA, Services/Agencies have not provided appropriate

responses. Follow-up action has been initiated. 

c. TS 842 IC Review. The IC review was facilitated by Ms. Hilert and Mr. Paul

Jensen, Logistics Management Institute (LMI). Numerous additions and corrections were noted. 

In addition, several mapping questions were left open for resolution during the update process. 

Changes will be incorporated as quickly as possible and an updated version posted to the DLMSO

Home Page. 

ACTION: DLMSO will notify attendees when the corrected IC has been posted. 

d. DLMS Proposed Change 4, DoD Standard Defect Code. The proposed

change, staffed February 8, 1996, provided a matrix of codes for the purpose of establishing a

comprehensive, consolidated defect code list for use in standard system design. DoD

Components did not fully support this change which was prepared by DLMSO upon request of

the Joint Logistics Systems Center and the DoD Deficiency Reporting System (DRS) Rapid

Application Development (RAD) Team. Joint implementation of the DRS has not proved

successful reducing support for this change. The PRC recommended that DLMSO withdraw the

proposal and make available the basic information for any relevant data element standardization

effort.

ACTION: DLMSO concurs with the PRC and appropriate action will be taken. 

e. September PRC Meeting. The next meeting of the Supply PRC is scheduled

for September 3-12, 1997. The agenda for this meeting is being finalized. 

/s/

ELLEN HILERT

Supply PRC Co-Chair

APPROVE: /s/ 

JAMES A. JOHNSON__________________

Director, DLMSO

Enclosures
SUPPLY/TRANSPORTATION PROCESS REVIEW COMMITTEE MEETING

HOSTED BY THE

DEFENSE LOGISTICS MANAGEMENT STANDARDS OFFICE (DLMSO)

8725 JOHN J KINGMAN ROAD ROOM 1655

FORT BELVOIR VA 22060-6217

JUNE MEETING AGENDA

**TS 842 (LS71) MATERIAL AND TRANSPORTATION DISCREPANCIES**

 Conference Room 2421

June 16, 1997 Beginning 1300

Welcome/Introduction/Opening Remarks

DLMS/EDI: Video Training Session on EDI and Understanding ICs (This is a 4-hour taped

presentation by Harry Featherstone, LMI.) (Room 2601) If this is not convenient for PQDR/TDR

subject area representatives, additional viewing times can be arranged.

June 17, 1997 Beginning 0815

IC Review: SDR Presentation 

Status of Proposed/Approved DLMS Changes (SDR related)

Status of Joint SDR Publication

Status of DoD DRS

June 18, 1997 Beginning 0815

IC Review: SDR Presentation (continued/as needed)

IC Review: PQDR Presentation 

Status of Proposed DLMS Changes (PQDR related)

June 19, 1997 Beginning 0815

IC Review: PQDR Presentation (continued/as needed)

IC Review: TDR Presentation

June 20, 1997 Beginning 0815

IC Review: TDR Presentation (continued/as needed)

Wrap-up, Recap, and Future Planning

Enclosure 1