Attachment, ADC 1094 

Page 1

ADC 1094 

Administrative Change to Update Small Arms and Light Weapons 

(SA/LW) Transaction Code Definitions/Explanations 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Army Logistics Support Activity (LOGSA) 

b. Functional POC: Defense Logistics Management Standards Office (JSA/LWCG Chair) 

2. FUNCTIONAL AREA: 

a. Primary/Secondary Functional Area: Supply/Small Arms & Light Weapons Visibility 

b. Primary/Secondary Functional Process: Serial Number Registration and Reporting 

3. REFERENCES:

a. DLM 4000.25-2, Chapter 12, “Small Arms and Light Weapons Serial Number 

Registration and Reporting,” Appendix 2.12 Small Arms and Light Weapons Transaction Codes. 

b. Minutes from the Joint Small Arms/Light Weapons Coordinating Group (JSA/LWCG) 

Meeting, July 18, 2013 – “New 2013 Action Item #9: Components to confirm use of SA/LW 

transaction codes T, Z and 2.” Minutes located at: https://www2.dla.mil/j6/dlmso/CertAccess/Archives/meetingdocs/JSALWCG/JSALWCG_Aug_18_2013_Meeting_Minute

s.pdf 

4. REQUESTED CHANGE(S): 

a. Overview of Change: This is an administrative change only; there is no change to the 

current transaction processing or to the SA/LW serial number registration and reporting process. 

This change removes the current definitions for unused/obsolete SA/LW Transaction Codes T, Z and 

2 and reserves those code values for future use. It also removes a parenthetical note for SA/LW 

Transaction Code U. 

b. Background: 

(1) This change is an administrative change to the definitions for three of the SA/LW 

transaction codes published at Reference 3.a. The SA/LW transaction codes are used for reporting 

changes affecting the status of SA/LW in the master file of the DOD Component and DOD SA/LW 

Registries. 

(2) During the July 18, 2013 meeting of the JSA/LWCG (Reference 3.b.), the issue 

of the usage of Transaction Codes T, Z, and 2 came up. Action Item 9 was established requesting 

the Committee members determine if there was a need for or any usage of these three codes. 

Subsequent responses to Action Item 9 confirmed that there is no current usage or any history in the 

registries of prior usage. 
Attachment, ADC 1094 

Page 2

(3) Review of the code list also found the 30 year old parenthetical note “(Prior to 1 

Nov 84, code was for dual issue/receipt transactions for intra-Component transactions for intraComponent Registry reporting)” for Transaction Code U which is no longer necessary in the code 

explanation. 

c. Approved Change in Detail: 

(1) Update the SA/LW Transaction Code List (Reference 3.a.) to remove the current 

definitions/explanations for code values T, Z, and 2 and identify those code values as reserved for 

future use. 

(2) Remove “(Prior to 1 Nov 84, code was for dual issue/receipt transactions for 

intra-Component transactions for intra-Component Registry reporting)” from the SA/LW 

Transaction Code U definition/explanation. 

d. Revisions to DLM 4000.25 Manuals: Update DLM 4000.25-2, MILSTRAP, Appendix 

2.12. See Enclosure 1. 

e. Transaction Flow: No Change

f. Alternatives: N/A 

5. REASON FOR CHANGE: This is an administrative cleanup to reflect current SA/LW 

transaction code needs and usage. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Updates documentation to reflect current code needs and usage. 

b. Disadvantages: None noted. 

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Upon publication of this ADC. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None identified. 

9. IMPACT: 

a. New DLMS Data Elements: None 

b. Changes to DLMS Data Elements: Update code value definition/explanation change for 

qualifier Small arms and Light Weapons (SA/LW) Transaction Codes per paragraph 4.c. and 

Enclosure 1 to this ADC. 

c. Automated Information Systems (AIS): Code table updates are required. 

d. DLA Transaction Services: None 

e. Non-DLA Logistics Management Standards Publications: Components having 

publications with the SA/LW transaction codes published therein should initiate update actions. 
Enclosure 1 to ADC 1094

Page 1

AP2.12-1

Enclosure 1 

AP2.12. APPENDIX 2.12 

SMALL ARMS AND LIGHT WEAPONS TRANSACTION 

CODES 

NUMBER OF CHARACTERS: One 

TYPE OF CODE: Alphabetic/numeric 1

 

EXPLANATION: Transaction codes are used for reporting changes 

affecting the SA/LW status in the master file of the 

Component Registries and the DoD Registry. 

RECORD POSITION: 7 

DLMS SEGMENT/QUALIFIER: LQ Segment, LQ01 Data Element ID 1270 Qualifier 

“EX – Small arms and Light Weapons (SA/LW) 

Transaction Codes” 

CODE EXPLANATION 

A Weapon not received. Used to respond to follow-up request. 

B Initial registration of SA/LW. 

C Inventory Adjustment Gain. Reports of a serial number gain through 

inventory adjustments will be made under this transaction. 

D Shipment Reversal. Used to reverse an invalid shipment transaction (code 

S) for which a serial number was previously reported to a Component 

Registry. 

E Used for intra-Component reconciliation of SA/LW serial numbers, and for 

inter-Component reconciliation when reconciling with DLA Defense 

Distribution Depots. 

 

1

Unassigned codes are reserved for future DoD assignment. Codes 1, 2, 3, 4, and 5 are predesignated for intra-Army 

use in controlling category I non-nuclear missiles and rockets under the DoD SA/LW Serialization Program. DoD 

assignment or revision of codes 1 through 5 for intra-Army use will not be staffed prior to publication in this 

manual. When category I non-nuclear missiles and rockets are designated for DoD-wide registration under the DoD 

SA/LW Serialization Program, the code 1 through 5 assignments will be reviewed for inter-Component application. 
Enclosure 1 to ADC 1094

Page 2

AP2.12-2

CODE EXPLANATION 

F Shipment to FMS/grant aid. Used for issues of small arms directed under 

grant aid or FMS agreements. 

G Shipment to General Officers. Used to record issues to General Officers. 

H Mass Stock Number Change. Used by the Component Registry to 

accommodate stock number changes in SA/LW. 

I Interrogation/Inquiry Record. Enter all inquiries from law enforcement 

agencies and from appropriate Military and civilian activities for weapons 

located in foreign countries on the DoD Registry file when no record exists 

on the active or inactive file. 

J Emergency Suspense Status. Includes weapons shipped for mobilization or 

shipments with personnel/units to combat areas pending return to the supply 

system. 

K Multi-Field Correction. Used by reporting activities to correct erroneous 

serial number, NSN, MCN, LCN, or owning activity address (DoDAAC/UIC of 

activity in possession of the weapon) reported and posted to the Component 

Registries master file. 

L Inventory Adjustment - Loss. Reports inventory adjustment loss after all 

investigative requirements, including/Financial Liability Investigation of 

Property Loss Report (DD Form 200). 

M DoDAAC/UIC Mass Change. This transaction will cause all serial numbers 

to be dropped from a DoDAAC/UIC (record positions 5l-56) and to be 

recorded with another DoDAAC/UIC (record positions 45-50), which normally 

results from unit redesignation. Only one transaction is required to change 

the DoDAAC/UIC in all records. 

N Shipment to Other Agencies. Reports shipments to activities outside the 

control of DoD. This would include shipments to civilian activities, non-DoD 

governmental activities, and nonreporting (classified) Military activities. 

(Excludes FMS/Grant Aid shipments.) 

O Reserved for future DoD assignment. 

P Procurement Gains. Prepared by procurement sources for initial registration 

of weapons when they are shipped. 

Q Notification of Suspected Loss. Reports potential lost or stolen weapon and 

investigation/Financial Liability Investigation of Property Loss Report (DD 

Form 200) is in process. 
Enclosure 1 to ADC 1094

Page 3

AP2.12-3

CODE EXPLANATION 

R Receipt. Confirms receipts of SA/LW from one reporting activity to another. 

Used to report receipts between DoD activities. 

S Shipment. Reports shipment from one reporting activity to another. Used to 

report shipments between DoD activities. 

T Reserved for future DoD assignment.Confirmation of completed shipment 

from one Component to another. Used by the DoD Registry to reflect 

shipments completed between Services.

U Found or Recovered. Investigation/report of survey completed, if required. 

Weapon has been located.(Prior to 1 Nov 84, code was for dual issue/receipt 

transactions for intra-Component transactions for intra-Component Registry 

reporting.) 

V Demilitarization. Used by demilitarization activities to report destruction of 

weapons through demilitarization. 

W thru Y Reserved for future DoD assignment. 

Z Reserved for future DoD assignment.Initial Registration and Shipment. 

Used for registering the shipment of unregistered stock. Serves a dual 

purpose as B and S transactions.

1 thru 5 Reserved for future DoD assignment for intra-Army use. 

2 Expended tactical category I non-nuclear missile(s) or rocket(s). This code 

is used when the missile or rocket has been expended in use (fired) and 

terminates the requirement to report under the DoD SA/LW Serialization 

Program. 

3 thru 5 Reserved for future DoD assignment for intra-Army use.