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Attachment

ADC 123

ATTACHMENT TO APPROVED DLMS CHANGE (ADC) 123

New DLMS Management Code W in Support of Medical Assembly 

Requirements for use with DLMS Supplement (DS) 527D

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Agency (DLA).

b. Originator: Mary Day, DLA MILSTRAP Focal Point. 

2. FUNCTIONAL AREA: Supply, DOD Medical Unit Assembly Program.

3. REQUESTED CHANGE

a. Title: Addition of New Management Code “W” to DLMS for use in DS 527D.

b. Description of Change: The DLA and U.S. Army Medical Materiel Agency 

(USAMMA) plan to add new management code “W” for use with non-MILS transaction 

Document Identifier (DI) code C2H, Advance Data for Assembly Other Than Procurement, to 

facilitate procedural changes (i.e., physical flow of DOD Deployable Medical Systems 

(DEPMEDS) materiel) and improved automated processing (i.e., elimination of “wash” 

transactions in central receiving). By using the new management code value in the DS 527D 

Advance Receipt Information (i.e., 2/LQ01/130, qualifier 84 (management code) with 

2/LQ02/130 code value = W) USAMMA could direct that the DEPMEDS materiel move 

directly from the co-located Air Force maintenance depot to the adjacent DLA DEPMEDS 

facility. This would eliminate additional materiel handling, reduce the distance the materiel is 

moved, and would eliminate a “wash” (i.e., receipt and shipment) in core DSS. The audit trail 

would still be intact since DSS DEPMEDS would receipt the item and acknowledge receipt to 

USAMMA. 

c. Procedures: 

(1) Add a new DLMS Management Code W for use with DS 527D Due-In and 

Advance Receipt Information (ARI) transactions as follows:

CODE APPLICABLE 

TRANSACTION 

DEFINITION

W 527D Due-In and ARI 

transactions

For unit assembly programs, materiel 

intended for immediate transfer to 

adjacent assembly area, in accordance 

with agreed upon procedures, to 

preclude materiel movement from 

maintenance to central receiving.
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 (2) No change is required to DOD 4000.25-2-M, MILSTRAP as Management Code W is 

approved for use with DOD 4000.25-M, DLMS, and can be found on the DLMSO website at: 

http://www.dla.mil/j-6/dlmso/logdrms/logview/LQVQCrpt.asp?FindCode=84&tockword=&Code37=00&camefrom=&inat=. 

The new Management Code W can be used by DLA/USAMMA for the non-MILS DI Code C2H 

transactions.

 (3) Revise DOD 4000.25-M, DLMS, Volume 2, Chapter 12 by adding a new 

paragraph to explain the use of new management code W (e.g., “Movement of Medical 

Assembly Materiel. When owners direct relocation of medical materiel from a maintenance 

activity to the assembly point collocated with the maintenance activity they shall establish a 

due in, IAW (cite applicable section) citing Management Code W for the intransit material. 

Also, provide a DS 527D to the ultimate maintenance activity (i.e., DEPMEDS assembly 

point), citing Management Code W, etc.”).

 (4) Revise DAASC map of DS 527D for 527D to C2H translation to indicate that 

when LQ01=84 (management code), it should be translated to DI code C2H RP 70=W.

 (5) Per DLA, the internal DLA publications will be revised to provide for entry of 

the Management Code in record position 70 of DI Code C2H, Advance Data for Assembly 

(Other Than Procurement). 

4. REASON FOR CHANGE: Approved DLMS Change (ADC) 51, Revisions to DLMS 

Supplements 527D and 527R in Support of Medical Requirements for Assembly Component 

and Prime Vendor Advance Receipt Information & Receipt Transactions, changed DLMS 

Supplement (DS) 527D to accommodate functionality and data content of the DLA-unique DI 

Code C2H as used in an inter-Component environment by the U.S. Army Medical Materiel 

Agency (USAMMA) and DLA. Accordingly, USAMMA’s Enterprise Resource Planning 

(ERP) system now uses the DS 527D to communicate advance receipt information to DLA’s 

Distribution Standard System (DSS) using the DOD corporate translation services by the 

Defense Automatic Addressing Service Center (DAASC), who translate the DS 527D to DI 

code C2H for DSS use. The USAMMA and the Defense Distribution Center agree that 

movement of materiel from maintenance to central receiving (with the associated receipt and 

subsequent shipment transactions) could be eliminated if there were a way to systemically 

communicate that the materiel should be directly delivered to the adjacent DEPMEDS 

assembly area. The DS 527D already accommodates management codes; therefore, only 

minor changes would be required in USAMMA’s ERP and DAASC’s translation map for DS 

527D. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Improves the medical assembly process by reducing the number and 

distance of physical movements as well as streamlining the audit trail for materiel moving from 

maintenance to final assembly point. 

b. Disadvantages: None known. 
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6. IMPACT:

a. Update DAASC translation map for DI code C2H to ensure the DI code C2H 

management code is accurately translated from the USAMMA-generated DS 527D. 

b. Change USAMMA DS 527D to incorporate use of management code value “W” in 

advance receipt information transaction sets for materiel to be sent from AF 

maintenance to DSS DEPMEDS.

c. Change DSS DEPMEDS application to accept DI code C2H with RP 70 reflecting 

Management Code W (instead of blank).