*DLM 4000.25, Volume 2, November 26, 2019*

*Change 13*

**AP2.1. APPENDIX 2.1**

**DOCUMENT IDENTIFIER CODES**

### NUMBER OF CHARACTERS: 	Three

### TYPE OF CODE:	Alpha/Numeric 

### EXPLANATION:	Identifies:

#### (1)  Actions as forming a part of the inventory accountability system.

#### (2)  The type of document and the effect a transaction has upon inventory control records.

#### (3)  The specific relation of various inventory transactions to appropriation fund and stock fund financial statements. 

### RECORD POSITIONS:				1-3

A table showing the correlation of MILSTRAP legacy document Identifier Code (DIC) functionality to the Defense Logistics Management Standards (DLMS) is available from the Defense Logistics Management Standards Website.  This table provides visibility of how MILSTRAP DIC functionality is incorporated in DLMS American National Standards Institute (ANSI) Accredited Standards Committee (ASC) X12 transactions.

AP2.1.1.  Under MILSTRAP legacy 80 record position transacttions, the DIC provides a means of identifying a given product (e.g., receipt, issue, demand, inventory adjustment, etc.) to the logistics system and processing operation(s) to which it pertains and further identifies such data as to the intended purpose, usage, and operation dictated.  The DIC enables automatic data processing equipment to select the appropriate program(s) and to mechanically perform operations dictated by the code, and provides a corresponding function for manual processing.  

AP2.1.2.  The DIC is a mandatory entry on all legacy 80 record position documents entering and leaving the supply distribution systems under MILSTRAP.  Each transaction, therefore, will be identified by an appropriate code.  The assignment of the first character of the code is a responsibility of DoD.

AP2.1.3.  The following rationale is applicable to DICs pertaining to MILSTRAP distribution system(s):  

	AP2.1.3.1.  The first record position will always be an alpha.

	AP2.3.1.1.  Alpha D identifies transactions relating to inventory accountability system(s) irrespective of Component or systems within a Component.

	AP2.3.1.2.  Alpha E, in lieu of D, identifies MILSTRAP simulated mobilization exercise transactions which will not automatically affect materiel asset records or physical movement of materiel.  Components responsible for initiating exercises must ensure complete coordination with all DoD Components involved.  The following series of codes applicable for MILSTRAP, MILSBILLS, and MILSTRIP are permanently reserved for simulated mobilization exercise purposes only (MILSTAMP had the ‘R series’, but MILSTAMP has been incorporated into the Defense Transportation Regulation): 

MILSTRAP – E Series

MILSBILLS – H Series

MILSTRIP – U Series

	AP2.3.1.3.  Alphas B and X identify transactions relating to inventory control system(s) within Components.  Each Component may develop and assign these codes, but they will be confined to intra-Component use only.  

	AP2.3.1.4.  Alpha C identifies transactions relating to the DLA inventory control system which are confined to intra-DLA use only.

	AP2.3.1.5.  Alphas Y and Z are authorized for Component assignment to identify transactions need for internal depot, source of supply, or base operations when they cannot be identified directly to the preceding paragraph AP2.3.1.1, AP2.3.1.2, AP2.3.1.3, or AP2.3.1.4, and when they are not universal in scope and application.  Transactions containing Y and Z in the first record position may never appear on any documents passed beyond the confines of a base, depot, ICP, or equivalent. 

	AP2.1.3.2.  The second record position may be either alpha or numeric.  A numeric entry denotes a transaction which affects an on hand balance and shows the general nature of the transaction.  An even number denotes a receipt or debit; an odd number denotes an issue or credit.  An alpha entry, excluding DIC DAC, DAD, or DAS, denotes a transaction which does not affect the overall or total on hand balance.

	AP2.1.3.3.  The third record position may be either alpha or numeric.

AP2.1.4.  D series DICs are listed on the following pages.  Unassigned codes in the D series are reserved for future assignment by DoD.

AP2.1-1

APPENDIX 2.1