ADC 459A Attachment, Page 1

ADC 459A

Administrative Correction to SDR Discrepancy Code Assignment for RBI 

1. ORIGINATING SERVICE/AGENCY: DLA J-627, Ms. Ellen Hilert, DOD SDR System 

Administrator, 703-767-0676 or DSN 427-0676, or email: Ellen.Hilert@dla.mil

2. FUNCTIONAL AREA: SDR

3. REFERENCES: 

 a. ADC 371, Marine Corps Supply Discrepancy Report (SDR) Distribution Rules and Navy 

and Marine Corps SDR and Storage Quality Control Report (SQCR) Procedures and Data Content 

under BRAC, dated August 3, 2010. 

 b. ADC 452, Implementation of DOD WebSDR Automated SDR Rejection Capability, dated 

December 19, 2011. 

c. ADC 459, DLMS Transactions, Discrepancy Codes, SDR Type/Disposition Services Type 

Codes, and Associated Procedures to Support SDRs under RBI, dated November 28, 2011. 

4. BACKGROUND: ADC 371 published SDR Discrepancy Code Z5. ADC 452 published SDR 

Discrepancy Code Z6. ADC 459 inadvertently repeated Discrepancy Code Z5 with a conflicting text 

explanation. Because multiple changes were under development at the same time the error was not 

identified until after publication. 

5. APPROVED CHANGE: This ADC is provided as an administrative correction to change the 

discrepancy code in ADC 459 from Z5 to Z7; this does not impact other procedures associated with 

ADC 459. 

(1) Revise the SDR discrepancy codes to reflect sequential code assignment as follows: 

Z5 Discrepancy under DLA industrial activity support agreement recorded and 

corrective action taken. 

Z6 SDR resubmitted following inappropriate cancellation. Must use in combination 

with other discrepancy codes. 

Z7 Property not authorized or not acceptable for turn-in to DLA Disposition Services. 

(2) Comparable update is required for the cross-reference table used to associate the internal 

Distribution Standard System (DSS) discrepancy code and text explanation with the corresponding 

DOD discrepancy code. Refer to Enclosure 1. 

(3) Comparable update is required for DOD 4000.25-M, DLMS Manual. Refer to 

Enclosure 2. 

e. Alternatives: There are no alternatives. 

6. REASON FOR CHANGE: Duplication of code assignments must be corrected. Updated 

information must be disseminated to implementing Service/Agencies. 
 ADC 459A Attachment, Page 2

7. ADVANTAGES AND DISADVANTAGES:

 a. Advantages (tangible/intangible): Supports implementation of appropriate codes values. 

 b. Disadvantages: None. 

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: March 2012. 

11. IMPACT: 

 a. New DLMS Data Elements: There are no new DLMS data elements associated with this 

change. 

 b. Changes to DLMS Data Elements: Discrepancy Codes are updated as shown above.

 d. Automated Information Systems (AIS): Service/Agency implementing systems and DOD 

WebSDR must be updated to reflect correct code values.
Enclosure 1 to ADC 459A, Page 1

Enclosure 1, DSS Discrepancy Code Cross Reference 

The DSS Discrepancy Code Cross Reference for RBI is revised as shown:

DOD 

SDR 

Code 

Internal DSS 

Discrepancy 

Code Description of Discrepancy 

Z7 ZE01 PROPERTY IS NOT RESPONSIBILITY OF THE DRMO, DOD 4160.21-M 

Z7 ZE02 RADIOACTIVE MATERIAL REQUIRES DISPOSAL IN ACCORDANCE 

WITH DLAM 4145.8/AR 700-64/NAVSUPINS 4000.34B/AFR 67-8/MCOP 

4400.105C 

Z7 ZE03 PROPERTY MUST BE DEMILITARIZED PRIOR TO TRANSFER TO THE 

DISPOSITION SERVICES FIELD OFFICE 

Z7 ZE04 TACTICAL PESTICIDE DISPOSAL IS THE RESPONSIBILITY OF THE 

OWNING MILITARY SERVICE 

Z7 ZE05 CONFORMING STORAGE/MOST CONFORMING STORAGE IS 

UNAVAILABLE 

Z7 ZE06 HAZARDOUS ITEM NOT IN ACCORDANCE WITH APPLICABLE 

REGULATORY GUIDANCE 
Enclosure 2 to ADC 459A, Page 1 

Enclosure 2, DLMS Manual Revisions 

Revise DLMS Manual, DOD 4000.25-M, Volume II, Chapter 16 as shown. 

 C16.7.5. Property Requiring Customer Pick-Up. When unauthorized or unacceptable 

property is turned in to the Field Office, property will be placed in a Frustrated Property research 

area and an SDR prepared with the Discrepancy Code Z7 and Action Code 3C to notify the 

generator to pick-up the property. If the Field Office received property where the owner is not 

known or if the generator fails to respond to the SDR within 55 days or fails to pick up the 

property, the property may be mutilated and/or destroyed, consistent with Demilitarization Code 

requirements, local policies, laws, and regulations. As appropriate based upon the security and 

classification requirements of specific property, DLA Disposition Services may contact the 

generator in advance of the 55 day SDR time standard (which is consistent with all host nation, 

Federal, State, and local laws and regulations including DoD disposal policies).