DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

October 27, 2020

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT (SDR) PROCESS REVIEW 

COMMITTEE (PRC) MEMBERS

SUBJECT: Administrative Approved Defense Logistics Management Standards Change (ADC)

1365A, Addendum to PDC 1365 Update to Supply Discrepancy Report (SDR)

Disposition/Reply Codes 107 and 108 (SDR) 

The attached change to DLM 4000.25, Defense Logistics Management Standards (DLMS) is 

approved for implementation.

Addressees may direct questions to the EBSO SDR Administrator, Mr. Ben Breen, e-mail: 

EBSO.SDR@dla.mil. Others must direct questions to their Service or Agency designated PRC 

representative available at: https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

THOMAS A. DELANEY

Director, Enterprise Business Standard Office

As stated

cc: 

ODASD(Logistics)
Attachment, ADC 1365A

Page 1

ADC 1365A

Administrative Addendum to PSC 1365 Update to SDR

Disposition/Reply Codes 107 and 108 (SDR) 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Ben Breen, EBSO 

SDR Administrator, ebso.sdr@dla.mil. 

2. FUNCTIONAL AREA: Primary/Secondary Functional Area: Supply Discrepancy 

Reporting (SDR)

3. REFERENCE:

a. DLM 4000.25, DLMS, Volume 2, Chapter 17, Supply Discrepancy Reporting

b. Proposed DLMS Change (PDC) 1365, Update to Supply Discrepancy Report (SDR) 

Disposition/Reply Codes 107 and 108, January 29, 2020

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change updates the DLM 4000.25 

Volume 2, Chapter 17, and replaces PDC 1365 in its entirety. DLA Distribution currently 

interprets Reply Codes 107/108 as final disposition when received on an SDR response. All 

other activities interpret Reply Codes 107/108 as interim. (Reference 3.a. and 3.b.). 

b. Background: Currently, both Reply Codes 107 and 108 are categorized interim reply 

codes, and listed under the 500 series code list that indicate an interim reply to SDRs. This 

change documents how DLA distribution interprets Reply Codes 107/108 as a final reply.

c. Approved Change in Detail: 

(1) Update DLMS 4000.25 Volume 2, Chapter 17, as shown below:

C17.3.12.1.2.1.3. For suspended materiel resulting in processing of a PQDR, 

the ICP may use interim Reply Code 521 (SDR resolution pending PQDR review) to indicate 

that materiel may be suspended for an extended period of time. Upon receiving the Reply Code 

521, the storage activity will not follow-up for response until 120 days have elapsed, and then 

subsequent follow-ups should be sent every 60 days. No more than three response/follow-up 

transactions per SDR will be allowed. A fourth transmission of Reply Code 521 or associated 

follow-up will result in systemic rejection and will require manual attention. 

C17.3.12.1.2.1.4. DLA Distribution will interpret Reply Codes 107/108 as 

final disposition when received on an SDR response. All other activities will interpret Reply 

Codes 107/108 as interim response. 

(2) All other activities will interpret Reply Codes 107/108 as interim responses. 
Attachment, ADC 1365A

Page 2

d. Revisions to Defense Logistics Manuals:

(1) Revise DLM 4000.25, Volume 2, Chapter 17, Supply Discrepancy Reporting,

as shown above in paragraph 4.c.(1).

e. Approved Transaction Flow: No change to existing transaction flow(s). 

5. REASON FOR CHANGE: Coordinate DLA DSS programming of final disposition status 

with discrepancy code definition and use.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Correctly correlates codes to existing DLA SDR and Stock Readiness 

business processes.

b. Disadvantages: None identified.

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None identified. 

8. ADDITIONAL FUNCTIONAL REQUIREMENTS: None.

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This is an administrative 

change to document how DLA Distribution systemically interprets Reply Codes 107/108.

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

11. IMPACT:

a. New/Changes to Data Elements: None.

b. Automated Information Systems (AIS): None.

c. Defense Automatic Addressing System (DAAS): None.

d. Non-DLM Publications: Components will need to update internal operating 

procedures.