IN REPLY 

REFER TO 

DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060-6221 

April 08, 2013 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE MEMBERS 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 379B, 

Revised Supply Status Procedures to Support Requisition and Requisition Alert 

Processes under Navy BRAC SS&D/IMSP- Intermediate Supply Status 

(Supply/MILSTRIP) 

The attached change to Defense Logistics Manual (DLM) 4000.25, Defense Logistics 

Management System (DLMS) and DLM 4000.25-1 , Military Standard Requisition and Issue 

Procedures (MILSTRIP) is approved for implementation April2013. DLA and Navy Supply PRC 

members are required to actively monitor for implementation of this ADC and provide 

implementation dates when they become available. 

Numerous DLMS changes have been published in support of Navy Base Realignment and 

Closure (BRAC) Retail Supply Storage and Distribution (SS&D)/Inventory Management and 

Stock Positioning (IMSP). DLA 133 Supply PRC representatives are responsible for 

coordination with the appropriate DLA and Navy offices for development and submission of 

documentation for the DLMS procedures associated with BRAC for the DLMS manual 

Addressees may direct questions to Ms. Ellen Hilert, DOD MILSTRIP Administrator, 

703-767-0676 or DSN 427-0676, e-mail: ellen.hilert@dla.mil, or Ms. Heidi Daverede, DOD 

MILSTRIP Alternate, 703-767-5111; DSN 427-5111, e-mail: heidi.daverede@dla.mil. 

Others may direct questions to their Service or Agency designated Supply PRC representative. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

Director 

Defense Logistics Management 

Standards Office 

Federal Recycling Program 0 Printed on Recycled Paper 
ADC 379B, Attachment 

Page 1

Attachment to ADC 379B

Revised Supply Status Procedures to Support Requisition and Requisition 

Alert Processes under Navy BRAC SS&D/IMSP – Intermediate Supply Status

1. ORIGINATOR: Defense Logistics Agency, DLA J331, 703-325-1924 (DSN 427)

2. FUNCTIONAL AREA: Primary: Supply/Logistics

3. REFERENCE: 

a. Approved Defense Logistics Management System (DLMS) Change (ADC) 379, New 

and Revised Supply Status Procedures to Support “Virtual Receipt” and Requisition Alert 

Processes under Navy BRAC SS&D/IMSP, dated June 15, 2010

b. ADC 379A, Revised Supply Status Procedures to Support “Virtual Receipt” and 

Requisition Alert Processes under Navy BRAC SS&D/IMSP, dated May 4, 2012

4. APPROVED CHANGE:

a. Overview: This change enhances procedures implemented under ADC 379 

(Reference 3.a.) to update supply status requirements. It establishes an additional procedure for 

the preparation of supply status by DLA to provide notification to Navy Base Realignment and 

Closure (BRAC) Retail Supply Storage and Distribution (SS&D)/Inventory Management and 

Stock Positioning (IMSP) sites when materiel requisitioned by DLA (on behalf of the Navy) 

from another Service/Agency source of supply (SoS) has been processed for shipment. DLA 

will provide supply status to the Naval Shipyard (NSY) or Fleet Readiness Center (FRC) sites 

when such status is provided to DLA from the SoS. This change updates the narrative for 

existing supply status codes to provide more explicit explanation of their usage. This change 

supplements and modifies ADC 379/379A procedures; it does not replace prior ADCs.

b. Background: ADC 379 (Reference 3.a.) authorized use of P-series supply status 

codes for DLA, Inter-Service, and GSA transactions, excluding customer asset reporting 

transactions. New procedures and associated supply status codes were established supporting 

Navy BRAC industrial activities. This change does not impact the ADC 379 procedures 

applicable to the use of the supply status based on local manifest. ADC 379A (Reference 3.b.) 

further enhanced the supply status requirements establishing several additional status codes.

c. Detailed Procedures: 

(1) The DLA Enterprise Business System (EBS) will provide Supply Status 

(DLMS 870S/Document Identifier Code AE_) when either a requisition alert or requisition is 

initially processed, expanding the functionality for Supply Statuses PP and PS which was 

previously limited to the requisition alert. Supply Status PP will be provided when a re-
ADC 379B, Attachment 

Page 2

warehousing or re-identification activity is taking place. Supply Status PS will be provided as a 

pre-shipment notification when DLA requisitions from a non-DLA SoS.

(2) Supply Status PM is updated to clarify that it does not apply to FRCs.

d. Revisions to DLM 4000.25 Manuals: Numerous ADCs have been published in 

support of Navy BRAC Retail SS&D/IMSP and Marine Corps BRAC Storage and Distribution 

Interface (SDI). As noted in those ADCs, the DLA J33 Supply PRC representatives are 

responsible for coordination with the appropriate DLA, Navy, and Marine Corps offices for 

development and submission of documentation for the DLMS procedures associated with BRAC 

for the DLMS manual. Request DLA J33 provide the BRAC IMSP SS&D and SDI procedures 

as a separate chapter for the DLMS manual, Volume 2, Supply, with cross-references identified 

for placement within the related functional area guidance.

e. Alternatives: Not Applicable

5. REASON FOR CHANGE: Changes are provided to further modify procedures based upon 

agreement with the Navy. Changes clarify or expand planned usage.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: EBS, NSY Material Access Technology (MAT) application, FRC 

Material Resource Planning (MRP) II application, and DLA Transaction Services will be able to 

comply with DLMS standards for the BRAC IMSP Spiral 2 processes. MAT and MRPII end 

users are better informed of the supply status of the requisition alert and requisition in support of 

a specific maintenance job. 

b. Disadvantages: Requires system updates.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Release to production will 

be April 2013.

8. IMPACT:

a. New DLMS Data Elements: No new data elements.

b. Changes to DLMS Data Elements: Update the DLMS Dictionary and MILSTRIP 

Appendix AP2.16, Status Codes, to revise the narrative explanation for the listed supply status 

codes:

Code Explanation

PM Mission support materiel (MSM) allocation notification. Provided in response to 

a requisition alert to indicate request for MSM materiel has been processed by 

DLA and allocation of assets has occurred; no protection under the requisition 

alert document number has been applied. DLA will issue materiel upon receipt 

of a funded order. Applies to DLA/Navy industrial activity support procedures;

not applicable for Fleet Readiness Centers (FRCs).
ADC 379B, Attachment 

Page 3

PP Pre-protection or re-warehousing notification. Provided in response to a 

requisition alert or requisition to indicate that materiel is being moved from the 

local distribution depot to the industrial activity IA or re-identified to unit of use. 

For requisition alerts, materiel will be protected upon confirmation completion 

of this action. For requisitions, materiel will be sourced and issued to the 

customer upon confirmation completion of this action. Applies to DLA/Navy 

industrial support procedures.

PS Pre-shipment notification. Provided in response to a requisition alert or 

requisition to indicate that materiel is being sourced from another 

Service/Agency source of supply to DLA and will be protected upon receipt. The 

source of supply-provided ESD is included when available. Applies to 

DLA/Navy industrial activity support procedures

c. DLA Transaction Services: No mapping updates required. 

d. Automated Information Systems (AIS): Impacts DLA EBS and Navy MAT and 

MRPII
ADC 379B, Enclosure 

Page 1

Enclosure, Proposed Change Comment Resolution 

Submitter Response/Comment Resolution

1. DLA Concur Noted.

2. Army Concur with comments: 

As proposed in this change, GCSS-Army must be 

able to respond with the appropriate status codes 

in response to a potential DLA EBS directed 

supply transaction. GCSS-Army has a projected 

interface with DLA through AESIP in support of 

Non-Army Customers which will be impacted by 

this proposal.

This change will impact GCSS-Army and 

implementation is proposed for Wave 2

(1QFY15).

Noted.

There is no currently planned 

impact to GCSS-Army. The 

status codes identified in this 

change are applicable to Navy 

industrial activities only.

3. Navy Concur Noted.

4. Air Force Concur Noted.

5. Marine Corps Concur Noted.