OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1419, Defense Logistics 

Management Standards 824R Reject Advice Code Hazardous Waste Profile Sheet 

Reject (Supply)

The attached change to Defense Logistics Management Standards, as outlined in the 

attachment, is approved for implementation.

Addressees may direct questions to Tonja Carter, e-mail: tonja.carter@dla.mil. Others 

must contact their designated Process Review Committee representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/.

 

Leigh E. Method, SES 

Deputy Assistant Secretary of Defense 

 for Logistics

Attachment:

As stated

cc: 

OUSD(C)

DLA J6DS
DEDSO Use Only - ServiceNow Change Request: CHG0031518

Attachment, ADC 1419

Page 1

Approved Defense Logistics Management Standards Change 1419

824R Reject Advice Code

Hazardous Waste Profile Sheet Reject

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Tonja Carter, Defense Enterprise Data Standards Office (DEDSO), 

269-961-5227, Tonja.Carter@dla.mil

b. Functional POC: Amber Gentry-Upston, Hazardous Material Program Manager, 

269-245-1532, Amber.Gentry@dla.mil

2. REASON FOR CHANGE:

a. Bottom Line Up-Front: This change will add a new Reject Advice Code HP to 

identify “Hazardous Waste Profile Sheet Data required to support Disposal Turn-In Document 

(DTID)” to DLM 4000.25, Volume 2, Appendix 2.8, Reject Advice Codes. The reject advice 

code will be sent by Defense Logistics Agency (DLA) Disposition Services Warehousing 

System and/or Hazardous Material Management System (HMMS) in a Defense Logistics 

Management Standards (DLMS) 824R Reject Advice Transaction in response to a DLMS 841W 

Hazardous Material/Hazardous Waste (HM/HW) Profile sent from the Components to DLA 

Disposition Services. The 824R is also used in response to the DLMS 856S Shipment Status 

Transaction sent to DLA Disposition Services from the Components, as identified in Enclosure 

2.

b. Background:

(1) Approved DLMS Change (ADC) 1214A (Reference 10.a) established the 

DLMS 824W. The DLMS 824W was created to replace the legacy Generator Communication 

(GenComm) Standard Version 5.0 Log File, which was an email sent from DLA Disposition 

Services GenComm Group to the Components identifying errors or unprocessed records 

requiring corrections. The purpose of the DLMS 824W was to allow modernization of systems 

and the ability to systemically provide notification as opposed to legacy emails. 

(2) DLA Disposition Services is working on the modernization of their 

Warehousing Systems. The current GenComm Solution will be modernized by HMMS, and the 

current Distribution Standards System (DSS) will be modernized by the Warehouse Management 

System (WMS). 

(3) Requirements identified for the Warehousing System modernization has 

resulted in an assessment of the DLMS 824W transaction, and a decision was made to replace 

the DLMS 824W with the DLMS 824R. The transactions support the same functionality, which 

is to send rejections to the Components with applicable reject advice codes.. The 824W was 

never implemented, however, the 824R is currently being used today.
Attachment, ADC 1419

Page 2

(4) The DLMS 824R and the reject advice codes will replace the capability that 

resided in the legacy GenComm logfile to provide Components a notification if the Hazardous 

Waste Profile Sheet (HWPS) and/or the shipment status was rejected. The DLMS 824R will be 

used to convey rejections and reject reason codes in response to the DLMS 841W or DLMS 

856S Shipment Status as applicable.

(5) With the sunset of the GenComm Server scheduled for decommissioning in

September 2022 and the removal of the 996H transaction (Reference 10.d), implementation of 

this change will be supported using systemic processing and provide rejections from DLA 

Disposition Service to the Components.

3. CHANGE IN DETAIL:

a. Technical Details:

(1) This change adds a new Reject Advice Code, HP Rejected. HWPS Data 

required to support DTID. DLA Disposition Services warehousing systems will use the new 

code to alert the Components that the HWPS Data is required before the DLMS 527R Receipt

transaction can be processed. Components receiving the DLMS 824R Reject Advice transaction 

with Reject Advice Code HP will be required to send the DLMS 841W transaction, identified in 

Enclosure 2, to the DLA Disposition Services Warehousing System.

(2) This change will delete all references to the DLMS 824W transaction and will 

replace the 824W with the 824R, as identified in enclosure 1 of this change. The DLMS 824W 

Implementation Convention will be removed.

(3) This change will also update portions of the DLM 4000.25, Volume 2, 

Chapter 16, reflecting the use of the DLMS 856S in lieu of the DLMS 856W. The remaining 

references to the DLMS 856W are staffed in a subsequent Proposed Defense Logistics 

Management Standards Change 1428, Merge the DLMS 856W Hazardous Material/Hazardous 

Waste Shipment Status into the 856S Shipment Status.

b. Revised Transaction Flow:

(1) Components turning materiel into DLA Disposition Services will transmit the 

DLMS 856S and/or the DLMS 841W to Defense Automatic Addressing System (DAAS). 

DLA Disposition Services WMS and/or HMMS receiving an inbound DLMS 856S Shipment 

Status transaction will perform data validation. If the transaction fails data validation WMS 

and/or HMMS will send a DLMS 824R Reject Advice Transaction with an appropriate reject 

advice code to the Component. Based on the reject advice code, the Component will be required 

to correct the data and re-submit the missing data based on the reject advice code

(2) In the event DLA Disposition Services Warehouse Management System did 

not receive the HM/HW Profile data in advance, DLA Disposition Services Warehouse 

Management System will send an outbound DLMS 824R Reject Advice Transaction with Reject 

Advice Code HP. Components will be required to transmit the profile sheet using the DLMS 

841W, as identified in Enclosure 2. 
Attachment, ADC 1419

Page 3

4. IMPLEMENTATION TARGET: GenComm Servers are scheduled to be decommissioned 

September 30, 2022. This change must be implemented prior to September 30, 2022 as the 

GenComom Servers will no longer be available.

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: The DLMS 824R will add a new reject 

advice code of HP.

b. Automated Information Systems (AIS):

(1) Components will coordinate with DAAS and appropriate DLA Disposition 

Services Warehousing System, for implementation of the change. Systems identified in this 

change are as follows:

(a) Enterprise Environmental, Safety, and Occupational Health 

Management Information System (EESOH-MIS), primarily used by US Air Force (USAF),

(b) EESOH-MIS - US Army (USA) systems,

(c) HMMS-as noted here, this is a separate entity from DLA Disposition 

Services HMMS, primarily US Marine Corps, US Navy, and some USAF systems, 

(d) Waste, primarily used by USAF, USA, and National Guard systems. 

c. Defense Automatic Addressing System (DAAS):

(1) DoD Component systems will be required to accept the DLMS 824R 

containing Reject Advice Code HP originating from DLA Disposition Services Warehousing 

System to DAAS and routed back to the Component. 

(2) Support user acceptance testing (UAT) testing with DLA Disposition 

Services and the Components’ originating systems.

(3) This change requires users to have a Memorandum of Agreement (MOA) 

with DAAS. Support for this can be verified at DAASLogistics@dla.mil. 

6. PUBLICATION/POLICY IMPACT:

a. Defense Logistics Manual (DLM) 4000.25:

(1) Update DLM 4000.25, Volume 2, Chapter 16 as identified in Enclosure 1

(Reference 10.c).

(2) Update DLM 4000.25, Volume 2, Appendix 2.8 Reject Advice Codes as 

identified in Enclosure 1.
Attachment, ADC 1419

Page 4

(3) Update LOGDRMS/Data Dictionary to delete any references to the DLMS 

824W. 

(4) Delete the DLMS 824W from the Data Exchange Specifications 

Implementation Convention.

b. Non-DLM 4000.25 Publications:

(1) Components must update any policies or standard operating procedures to 

reflect HMMS.

(2) Standard operating procedures (SOP) or user guides for DLA Disposition 

Services Field Sites may require updates.

7. ASSUMPTIONS: None

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORAMTION: 

a. Notices of Findings and Recommendations (NFRs): N/A

b. Corrective Action Plan (CAP) References: N/A

c. Other FIAR, Material Weakness, and Audit-Related Information: N/A

9. END-TO-END TESTING REQUIREMENTS:

a. DLA Disposition Services Warehousing System will be required to complete UAT to 

include routing transactions to DAAS, and from DAAS to the Components. The transactions 

below will be included:

b. The DLMS 824R with Reject Advice Code of HP, sent from DLA Disposition 

Services Warehouse System to DAAS, and from DAAS to the Components.

c. Work order Number WO0000001865869 was created to support this change and will 

allow implementation status to be associated to this number. 

10. REFERENCES:

a. ADC 1214A, Addendum to ADC 1214 New DLMS Implementation Convention (IC) 

824W Disposal Turn-In Document (DTID) and Hazardous Material/Hazardous Waste Profile 

Sheet (HWPS) Validation and Associated Procedures.

b. ADC 1131, Phase II Implementation of New DLMS 841W Hazardous 

Material/Hazardous Waste Profile (HWPC) and 856W Hazardous Material/Hazardous Waste 

(HM/HW) shipment Status Implementation Conventions and Associated Procedures Supporting 

Turn-Ins to Defense Logistics Agency (DLA) Disposition Services.
Attachment, ADC 1419

Page 5

c. Defense Logistics Manual (DLM) 4000.25, Volume 2, Chapter 16, Disposition 

Services.

d. ADC 1371, Cancellation of the DLMS 996H

11. PROPOSED DLMS CHANGE (PDC) 1412 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. DAAS Concurs without comment. As noted.

2. USAF Concurs without comment. As noted.

3. US Army Army SDR Concurs without comment. As noted.

4. USMC No response provided. As noted.

5. US Navy Concurs without comment. As noted.

6. DLA Concurs without comment. As noted.

7. USTRANSCOM No response provided. As noted.
Enclosure 1, ADC 1419

Page 1

Enclosure 1

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are shown in red bold italics and deletions 

by double strikethrough.

Chapter 16, Disposition Services 

Preceding text not shown

C16.5.2.1.1. HM/HW DTID Validation. DSS will validate the DTID content 

contained in the DLMS 856SW to check for missing or invalid data elements. If the DTID 

contains one or more erroneous data elements, DSS will transmit a DLMS 824RW containing 

the rejected DTID number and reject advice code to the generating activity. (Remaining 

paragraph text not shown)

Intervening text not shown

C16.5.3. Receipt of HM/HW Waste and Processing Related HWPS. Upon receipt by a 

DLA Disposition Services Field Office of the DLMS 841W HM/HW Profile Sheet from 

Transaction ServicesDAAS, the supporting system will parse the information into its database 

and store the individual HWPS records by HWPS reference number and DTID number. The 

DLA Disposition Services Field Office will validate HWPS records to check for missing or 

invalid data elements, and the warehousing system DSS will subsequently transmit a DLMS 

824RW to the generating activity to acknowledge acceptance or rejection of the HM/HW profile 

sheets. The DLMS 824RW will contain a list of HWPS numbers processed successfully and 

HWPS numbers rejected. If one or more HM/HW profile sheets are rejected, the DLMS 824RW 

will contain the rejected HWPS number and reject advice code. Generating activities will review 

the HWPS and correct the error(s), and then resubmit the corrected HM/HW profile sheet in a 

new DLMS 841W citing the original HWPS number. The DLA Disposition Services Field 

Office will maintain a history of changes for the HWPS. When HM/HW is turned in to the DLA 

Disposition Services field office, the system will search for a DLMS 527D Pre-positioned 

Materiel Receipt (PMR) to facilitate automated check-in. In the absence of the PMR, a search for 

the matching DLMS 856SW shipment status will be conducted. Once the matching record is 

found, the system will use the DTID number or DTID number and suffix, and the HWPS 

reference number from the shipment status to pull the matching HWPS for the shipment to be 

receipted. If no electronic records are on file for the DTID number or DTID number and suffix, 

and the HWPS, the DLA Disposition Services Field Office personnel will be manually prompted 

to enter the information into their system based on the hard copy documentation accompanying 

the shipment. Reject Advice Codes can be located in the DLM 4000.25, Volume 2, Appendix 

2.8.

Table C16.T3. identifies the HWPS Reject Advice Codes.

The following codes are used in defining record formats:
Enclosure 1, ADC 1419

Page 2

· Mandatory (M)

· Optional (O)

· Alpha (A)

· Numeric (N)

· Alpha/Numeric (A/N)

Table C16.T1. HM/HW DTID Reject Advice Codes, Reason for Reject, and Definitions

M/O Field Name A, 

N, 

or 

A/

N

Field 

Length 

(Min/Max)

Reject 

Code

Reason for 

Reject

Reject Definition

M Federal Supply 

Class

N 4 DA Erroneous

Value if FSC is 

Missing/Invalid

FSC Missing/Invalid. Mandatory if 

DTID is used.

M NIIN/Local 

Stock Number

A/

N

5-9 DB Erroneous 

Value if 

NIIN/LSN is 

Missing/Invalid

NIIN or LSN Missing/Invalid. 

Mandatory if DTID is used.

M Unit of Issue A 2 DC Erroneous 

Value if Unit of 

Issue is 

Missing/Invalid

Unit of Issue Missing/Invalid. 

Mandatory if DTID is used.

M Quantity N 1-5 DD Erroneous 

Value if 

Quantity is 

Missing/Invalid

Quantity Missing/Invalid. 

Mandatory if DTID is used.

M Hazardous 

Waste/Material 

Code

A 1 DE Erroneous 

Value if 

Hazardous 

Waste/Material 

Code is 

Missing/Invalid

Hazardous Waste/Material Code 

Missing, Mandatory if DTID is 

used. “W” for hazardous and nonregulated and “N” for all other 

property turn-ins to Disposition 

Services.

M Unit Price N 1-5 DF Erroneous 

Value if Unit 

Price is 

Missing/Invalid

Unit Price Missing/Invalid, 

Mandatory if DTID is used.
Enclosure 1, ADC 1419

Page 3

Table C16.T1. HM/HW DTID Reject Advice Codes, Reason for Reject, and Definitions

M/O Field Name A, 

N, 

or 

A/

N

Field 

Length 

(Min/Max)

Reject 

Code

Reason for 

Reject

Reject Definition

M Supply 

Condition Code

A 1 DG Erroneous 

Value if Supply 

Condition Code 

Missing/Invalid

Supply Condition Code 

Missing/Invalid. Mandatory if 

DTID is used.

M Demilitarization 

Code

A 1 DH Erroneous 

Value if 

Demilitarization 

Code is 

Missing/Invalid

Demilitarization Code 

Missing/Invalid, Mandatory if 

DTID is used.

M Contact Name A 4-18 DI Erroneous 

Value if Contact 

Name is 

Missing/Invalid

Contact Name Missing/Invalid, 

Mandatory if DTID is used.

M Contact Phone A/

N

4-21 DJ Erroneous 

Value if Contact 

Phone is 

Missing/Invalid

Contact Phone Missing/Invalid. 

Mandatory if DTID is used.

M Total Disposal 

Cost

N 4-5 DK Erroneous 

Value if Total 

Disposal Cost is 

Missing/Invalid

Total Disposal Cost 

Missing/Invalid. Mandatory if 

DTID is used.

M Fund Code A/

N

2 DL Erroneous 

Value if Fund 

Code is 

Missing/Invalid

Fund Code Missing/Invalid. 

Mandatory if DTID is used.

M Chemical Name A 2-60 HH Erroneous 

Value if 

Chemical Name 

is 

Missing/Invalid

Chemical Name is missing or 

invalid.
Enclosure 1, ADC 1419

Page 4

Table C16.T1. HM/HW DTID Reject Advice Codes, Reason for Reject, and Definitions

M/O Field Name A, 

N, 

or 

A/

N

Field 

Length 

(Min/Max)

Reject 

Code

Reason for 

Reject

Reject Definition

M Chemical 

Concentration

A/

N

1-30 HI Erroneous 

Value if 

Chemical 

Concentration is 

Missing/Invalid

Chemical Concentration if missing 

or invalid.

M Chemical Range A/

N

2-30 HJ Erroneous 

Value if 

Chemical Range 

is 

Missing/Invalid

Chemical Range is missing or 

invalid.

M Chemical 

Abstract (CAS) 

Number

A/

N

2-11 HK Erroneous 

Value if CAS 

Number is 

Missing/Invalid

CAS Number is missing or invalid.

CONTAINER NUMBER IS MANDATORY BELOW THIS LINE, BUT OTHER FIELDS ARE 

OPTIONAL. MULTIPLE ITERATIONS ARE ALLOWED BASED ON THE NUMBER OF 

CONTAINERS

M Container/Drum 

Number

A/

N

4-15 HO Erroneous 

Value if 

Container 

Number is 

Missing/Invalid

Container Number Missing. If 

Container is identified, there must 

be a container number. If there is 

no container, the code should be 

blank.

O Storage Location A/

N

0-16 Location item is 

Stored

Location within the building.

O Container 

Weight/Volume

N 0-6 The Container 

Weight

The weight of the container.

O Accumulation 

Start Date

N 8 Date 

Accumulation 

Begins

Date (CCYYMMDD)

M Demilitarization 

Code

A 1 DH Erroneous 

Value if 

Demilitarization 

Code is 

Missing/Invalid

Demilitarization Code 

Missing/Invalid, Mandatory if 

DTID is used.
Enclosure 1, ADC 1419

Page 5

Table C16.T1. HM/HW DTID Reject Advice Codes, Reason for Reject, and Definitions

M/O Field Name A, 

N, 

or 

A/

N

Field 

Length 

(Min/Max)

Reject 

Code

Reason for 

Reject

Reject Definition

M Contact Name A 4-18 DI Erroneous 

Value if Contact 

Name is 

Missing/Invalid

Contact Name Missing/Invalid, 

Mandatory if DTID is used.

M Contact Phone A/

N

4-21 DJ Erroneous 

Value if Contact 

Phone is 

Missing/Invalid

Contact Phone Missing/Invalid. 

Mandatory if DTID is used.

M Total Disposal 

Cost

N 4-5 DK Erroneous 

Value if Total 

Disposal Cost is 

Missing/Invalid

Total Disposal Cost 

Missing/Invalid. Mandatory if 

DTID is used.

M Fund Code A/

N

2 DL Erroneous 

Value if Fund 

Code is 

Missing/Invalid

Fund Code Missing/Invalid. 

Mandatory if DTID is used.

M Chemical Name A 2-60 HH Erroneous 

Value if 

Chemical Name 

is 

Missing/Invalid

Chemical Name is missing or 

invalid.

M Chemical 

Concentration

A/

N

1-30 HI Erroneous 

Value if 

Chemical 

Concentration is 

Missing/Invalid

Chemical Concentration if missing 

or invalid.

M Chemical Range A/

N

2-30 HJ Erroneous 

Value if 

Chemical Range 

is 

Missing/Invalid

Chemical Range is missing or 

invalid.

M Chemical 

Abstract (CAS) 

Number

A/

N

2-11 HK Erroneous 

Value if CAS 

Number is 

Missing/Invalid

CAS Number is missing or invalid.
Enclosure 1, ADC 1419

Page 6

Table C16.T1. HM/HW DTID Reject Advice Codes, Reason for Reject, and Definitions

M/O Field Name A, 

N, 

or 

A/

N

Field 

Length 

(Min/Max)

Reject 

Code

Reason for 

Reject

Reject Definition

CONTAINER NUMBER IS MANDATORY BELOW THIS LINE, BUT OTHER FIELDS ARE 

OPTIONAL. MULTIPLE ITERATIONS ARE ALLOWED BASED ON THE NUMBER OF 

CONTAINERS

M Container/Drum 

Number

A/

N

4-15 HO Erroneous 

Value if 

Container 

Number is 

Missing/Invalid

Container Number Missing. If 

Container is identified, there must 

be a container number. If there is 

no container, the code should be 

blank.

O Storage Location A/

N

0-16 Location item is 

Stored

Location within the building.

O Container 

Weight/Volume

N 0-6 The Container 

Weight

The weight of the container.

O Accumulation 

Start Date

N 8 Date 

Accumulation 

Begins

Date (CCYYMMDD)

C16.5.4. DAAS Processing of the DLMS 824RW Reject Advice Transaction. If the turnin activity is not fully DLMS-compatible and cannot process the DLMS 824RW, DAAS will 

transmit a DLMS 824R with Reject Advice Code DZ for 824RW DTID rejection and HZ for 

824RW HWPS rejection to the DLA Disposition Services Field Office. In response to Reject 

Advice Codes DZ or HZ, the DLA Disposition Services Field Office will use alternative 

methods of communicating with the turn-in activity.

(Intervening text not shown)

C16.6.2. Intransit Control System Suspense File. The ETID interface described above, 

shipment status transactions, hazardous material/hazardous waste shipment status transactions, or 

any receipts processed prior to shipment status meeting ICS criteria (see C16.6.1.1.), will initiate 

the ICS suspense file maintained as part of the DLA Disposition Services Field Office global 

record. This global record will be visible and available to all DLA Disposition Services Field 

Offices as required. At a minimum, the suspense file will contain the following data shown in 

Table C16.T4: (Table not shown)
Enclosure 1, ADC 1419

Page 7

Appendix 2.8, Reject Advice Codes

NUMBER OF CHARACTERS: Two

TYPE OF CODE: Alphabetic

EXPLAINATION: Identifies to the originator of a transaction, 

the reason for rejection, and indicates return 

of the transaction for correction and 

resubmission.

LEGACY MILSTRAP DOCUMENT 

IDENTIFIER CODE (DIC):

DZG

LEGACY RECORD POSITION (rp.): 79-80

DLMS IMPLEMENTATION 

CONVENTATIN (IC):

824R, 824W (no legacy DIC)

DLMS SEGEMENT/QUALIFIER: LQ Segment, 2/LQ01/086 Qualifier “ETReject Advice Code”

CODE EXPLANATION

(Preceding codes not shown)

HP Rejected. Hazardous Waste Profile Sheet Data required to support Disposal 

Turn-In Document (DTID)
Enclosure 2, ADC 1419

Page 1

Enclosure 2

DLMS 824R Reject Advice Transaction and HWPS Acceptance Process Flows
Enclosure 2, ADC 1419

Page 2