DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

September 06, 2019

MEMORANDUM FOR SUPPLY DISCREPANCY REPORT (SDR) PROCESS REVIEW 

COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Administrative Addendum to Defense Logistics Management Standards 

(DLMS) Change (ADC) 1066C, Update Supply Discrepancy Reports (SDR) Rule 

Changes to Owner, Manager, and Source of Supply Data for Document Type Code

7 SDRs by Defense Logistics Agency (DLA) Distribution and New Defense 

Automatic Address System (DAAS) WebSDR Rejection Rule (SDR)

The attached change to DLM 4000.25, Defense Logistics Management Standards is 

approved with implementation no later than January 2020. 

Addressees may direct questions to EBSO.SDR@dla.mil. Others must contact their 

designated SDR PRC available at:

https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

 

DREXEL K. ROSS

Acting Director

Enterprise Business Standards Office

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1066C

Page 1

Attachment to ADC 1066C, 

Update SDR Rule Changes to Owner, Manager, and Source of Supply Data 

for Document Type Code 7 SDRs by DLA Distribution and New DAAS 

WebSDR Rejection Rule

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Mr. Ben Breen, 

DOD Supply Discrepancy Reporting (SDR) PRC Chair, e-mail: EBSO.SDR@DLA.MIL

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: 

a. Primary/Secondary Functional Area: Supply Discrepancy Reporting

b. Primary/Secondary Functional Process: DOD WebSDR Processing

c. Logistics and Transaction Changes (Check All That Apply): 

 Category  Category  Category

Billing Physical Inventory Contract Admin

X Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition X DLM Publications

GFP DOD BRAC

3. REFERENCES:

a. DLM 4000.25 DLMS Volume 2, Appendix 7.28 Supply Discrepancy Report Relevant 

Data Elements

b. DLM 4000.25, DLMS, Volume 2, Supply, Chapter 17, Supply Discrepancy Reporting

c. Approved DLMS Change (ADC) 1066, SDR Process Enhancements: Follow-up Time 

Standards, SDR Forwarding, Source of Supply Notification, Discrepancy Code D4 for Missing 

Quality Assurance Representative (QAR) Signature, use of Unique Item Tracking (UIT) 

Designator Code for Management Report Selection Criteria, January 9, 2014.

d. ADC 1066A, SDR Process Enhancements for Source of Supply Notification of SDR 

Updates, June 30, 2015.

e. ADC 1126, Revised Routing Rules for Non-Manager-Owned Suspended Stock 

Identified at Time of Receipt at DLA Distribution Centers and Improved Identification of Owner 

and Manager on SDR Transactions, December 16, 2014.
Attachment, ADC 1066C

Page 2

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This approved administrative addendum to ADC 1066C:

(1) Replaces approved addendum ADC 1066B in its entirety,

(2) Updates DOD WebSDR processing to limit changes to input made to the 

Owner/Manager/Source of Supply data entered on the original SDR submissions. This update 

applies only to the SDR processing rules for Document Type 7 SDR (Customer originated, 

depot/lateral shipment/other) and non-quality-related Document Type R (Depot originated, 

redistribution order receipt), 

(3) Establishes a rule that only the DLA Distribution can change the 

Owner/Manager/Source of Supply data using a Reply (Transaction Set Purpose Code 11) 

submission when the customer leaves this field blank, or inputs an incorrect value input on the 

original submission, and 

(4) Causes WebSDR to suppress any future Party to Receive (Qualifier/Code PK) 

distribution copies (Transaction Set Purpose Code 22) to an activity that received the Reply Code 

450 (Administrative closure notification. SDR information copy sent to wrong source of 

supply).

(5) Adds new SDR Reply Code 948 - Transaction rejected. Unauthorized change 

in the Owner, Manager, or Source of Supply field, to DLMS 4000.25 Volume 2 Appendix 7.28 

Supply Discrepancy Report Relevant Data Elements. 

(6) Corrects a typo in the below paragraph c.(1).(b). that erroneously missnumbered new Reply Code 948 as 947.

Note: The administrative updates are highlighted in green.

b. Background:

(1) Under ADC 1066A (Reference 3.c.), WebSDR established new rules 

associated with changes to the value of the source of supply routing identifier code (RIC). The 

source of supply RIC may be updated by a storage activity reply transaction on a Document 

Type 7, non-quality-related Document Type R, or non-quality-related Document Type N 

(WebSDR-entered, comparable to Type R) SDR. 

(a) The most common scenario for source of supply corrections occurs

when the distribution center processes a customer SDR and overlays an erroneous sentry 

provided by the submitter with the actual source of supply known by the Distribution Standard 

System (DSS) to have directed the shipment. 

(b) A similar situation could occur when a storage activity generates an 

SDR to the shipping activity after an owner/manager-directed redistribution and identifies an 

incorrect RIC in the source of supply field. The shipping activity may overlay the incorrect 

owner/manager in its reply transaction. 
Attachment, ADC 1066C

Page 3

(2) Upon processing a change to the source of supply RIC, WebSDR will notify 

the original source of supply to consider the SDR closed for that activity only (the SDR itself 

will remain open).

(a) The notification to the original source of supply will take the form of 

an SDR reply from the DAAS RIC, SGA, citing new Reply Code 450 (Administrative Closure 

Notification). 

(b) The new source of supply may not be able to process the reply 

transaction containing the updated source of supply because that activity’s SDR system has no 

record of the original SDR. 

(c) An information copy of the SDR is provided to the correct/new source 

of supply prior to transmitting the storage activity reply to ensure that these will process 

successfully.

(3) The above process is not applicable to SDRs generated by storage activities 

when the action is directed to the owner/manager (e.g., Document Type 8, 9, or quality-related 

Type R or N). When these are generated with the incorrect owner/manager RIC, the SDR must 

be cancelled and resubmitted correctly. 

c. Approved Change in Detail: 

(1) SDR Changes to the Owner, Manager, and Source of Supply (O/M/S)

Data Input from the Original Submission. 

(a) For SDR Document Type 7, and non-quality-related Document Type 

R, only DLA Distribution can make updates to the O/M/S data field. If the submitter wishes to 

change this field, they must cancel the original SDR and submit a new SDR. Use of the 

Correction (Transaction Set Purpose Code (CO)) is not authorized in this scenario. 

(b) If any activity other than the DLA Distribution Center, which is the 

current action activity, tries to update or change the O/M/S field, reject the update with new 

Reply Code 948. WebSDR will reject transactions with new Reply Code (SDR reply code 

additions are shown in red bold italics).

(c) Add new SDR Reply Code to DLMS 4000.25 Volume 2, Appendix 

7.28 Supply Discrepancy Report Relevant Data Elements as shown below,

948 - Transaction rejected. Unauthorized change in the Owner, Manager, or Source of

Supply field. 

(d) Long text description of the rejection will state, “Only the current 

DLA Distribution Center can update the owner, manager, or source of supply field. If you need 

to change this field you must cancel this SDR and create a new SDR.”

(2) WebSDR Block on Distribution Copies to Reply Code 450. WebSDR will 

suppress any future Party to Receive (Qualifier/Code PK) distribution copies (Transaction Set 
Attachment, ADC 1066C

Page 4

Purpose Code 22) to an activity that received the Reply Code 450 (Administrative Closure 

Notification. SDR information copy sent to wrong source of supply) for only Document Type 7, 

and R SDRs.

d. Revisions to DLM 4000.25 Manuals:

(1) Update DLMS 4000.25 Volume 2, Appendix 7.28 Supply Discrepancy 

Report Relevant Data Elements as shown in paragraph c.(1).(c). 

Update DLM 4000.25 Volume 2, Chapter 17, Supply Discrepancy Reporting, to incorporate 

revised procedures as follows:

(Preceding text not shown)

C17.3.3. SDRs Resulting from Redistribution Orders (RDOs). The following procedures 

are applicable to DLA Distribution Centers and may be applied to other storage activities as 

directed by the responsible Service/Agency. Only the current DLA Distribution Center can 

update the owner, manager, or source of supply field. Submitters must cancel and resubmit 

their SDR if they need to update this field. When a storage activity receives a shipment based 

upon a redistribution order and the materiel is short, over, wrong, quality deficient, or otherwise 

discrepant the receiving activity will:

(Intervening text not shown)

C17.3.20.4.2. If an SDR source of supply is updated to identify a different source 

of supply (based upon DLA Distribution updating the owner, manager, or source of supply 

field using a reply action activity reply) after an information copy was provided, to the original,

an SDR closure notification (Reply Code 450 - Administrative Closure Notification. SDR 

information copy sent to wrong source of supply) will be generated by WebSDR to the

originally identified source of supply so that the open record can be administratively closed. 

WebSDR will suppress any future Party to Receive (Qualifier/Code PK) distribution copies 

(Transaction Set Purpose Code 22) to an activity that received the Reply Code 450 for only 

Document Type 7 and R SDRs. WebSDR will also provide an information copy (Transaction 

Set Purpose Code 22) of the original SDR to the newly identified source of supply (the 

information copy will contain the updated RIC value rather than perpetuating the original value).

e. Approved Transaction Flow: Normal SDR process flow applies.

f. Alternatives: None identified. 

5. REASON FOR CHANGE:

a. This change will prevent SDR submitters from updating the original O/M/S data after 

they create the SDR, which causes further issues downstream while processing the SDR. 

b. Suppressing party-to-receive copies of transactions from going to activities that

received the Reply Code 450 (Administrative Closure Notification. SDR information copy sent 
Attachment, ADC 1066C

Page 5

to wrong source of supply) will prevent activities from receiving transactions they no longer 

need. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: These new rules will ensure Component systems and DAAS can 

receive and properly process SDR transactions to correct activities. 

b. Disadvantages: None noted.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: The target implementation 

date is January 2020.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not able to quantify.

9. IMPACT: 

a. New DLMS Data Elements: There are no new data elements.

b. Changes to DLMS Data Elements: There are no revised data elements.

c. Automated Information Systems (AIS): Revise SDR applications for revised SDR 

reply code list.

d. Defense Automatic Addressing System (DAAS):

(1) Update WebSDR tables for revised SDR reply code list.

(2) WebSDR will suppress any future Party to Receive (Qualifier/Code PK) 

distribution copies (Transaction Set Purpose Code 22) to an activity that received the Reply 

Code 450 Administrative closure notification.

e. Non-DLM 4000.25 Series Publications: DOD Components may need to update 

internal operating procedures and other published Receipt/SDR guidance.

10. PDC 1066B STAFFING RESPONSE/COMMENT RESOLUTION:

Originator Response/Comment Disposition

Army Concurs as written. As noted.

Air Force Concurs as written. As noted.

DAAS Concur as written As noted.

DLA Concur without Comment As noted.

USMC Concurs as written. As noted.

GSA No impacts to GSA. As noted. 

Navy Concur as written As noted.
Attachment, ADC 1066C

Page 6

Originator Response/Comment Disposition

DCMA Concurs as written. As noted.

USTRANSCOM Abstain. As Noted.