DoD Supply Discrepancy Reporting Process Review Committee Meeting

Mr. Ben Breen, 

DoD Supply Discrepancy Reporting Administrator, Defense Enterprise Data Standards Office (DEDSO)

March 24, 2022

The Nation’s Combat Logistics Support Agency

Established 1961

Warfighter Always

AgendaDoD SDR PRC Meeting - March 24, 2022

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| 0900-0915 (15 min) | Welcome, Admin, & IntroductionsMr. Nelson Alvarez, Acting Division Chief, DEDSO & Deputy Chief Data & Analytics OfficerMr. Ben Breen, DoD Supply Discrepancy Reporting Administrator, DEDSO |
|--------------------|---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|
| 0915-0945 (30 min) | WebSDR Metrics  Mr. Ben Breen, DEDSO                                                                                                                                                                    |
| 0945-1000 (15 min) | WebSDR Document Type 5 Storage Quality Control Report Reply Functionality Mr. Ben Breen, DEDSO                                                                                                          |
| 1000-1030 (30 min) | Foreign Military Sales Product Quality Deficiency Reporting  Mr. Steve Nace, DLA HQ                                                                                                                     |
| 1030-1115 (45 min) | WebSDR - ADC Implementation Status Review  Mr. Ben Breen, DEDSO                                                                                                                                         |
| 1115-1200 (45 min) | Lunch                                                                                                                                                                                                   |
| 1200-1245 (45 min) | Army – SDR ADC Implementation Status Review                                                                                                                                                             |
| 1245-1330 (45 min) | Navy / USMC – SDR ADC Implementation Status Review                                                                                                                                                      |
| 1330-1415 (45 min) | Air Force – SDR ADC Implementation Status Review                                                                                                                                                        |
| 1415-1430 (15 min) | Break                                                                                                                                                                                                   |
| 1430-1530 (60 min) | DLA / DLA Distribution – SDR ADC Implementation Status Review                                                                                                                                           |
| 1530-1600 (30 min) | Wrap-up/Action Items  Mr. Ben Breen, DEDSO                                                                                                                                                              |

Mr. Ben Breen, DEDSO

DEDSO.SDR@dla.mil

https://www.dla.mil/Defense-Data-Standards/

https://www.dla.mil/Defense-Data-Standards/Committees/SDR/

Warfighter Always

Warfighter Always

WebSDR MetricsProposed Status Codes

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Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

WebSDR MetricsProposed Status Codes to Define Current Status of SDR

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https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil
| Open/Awaiting Disposition                                                                                                                                                                                                                                                                                                                                                                     | Status Code: | 1   |
|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|--------------|-----|
| Interpreted to mean that no disposition/status reply codes have posted or a reply was used to indicate forwarding or interim responseValid Submission Type 00 (Original) – initially sets status = 1 upon record creation                                                                                                                                                                     |              |     |
| Open/Awaiting Reconsideration                                                                                                                                                                                                                                                                                                                                                                 | Status Code: | 2   |
| Valid Submission Type 15 (Reconsideration)                                                                                                                                                                                                                                                                                                                                                    |              |     |
| Open/Awaiting Second Reconsideration                                                                                                                                                                                                                                                                                                                                                          | Status Code: | 3   |
| Valid Submission Type 50 (Contested)                                                                                                                                                                                                                                                                                                                                                          |              |     |
| Open/Awaiting Disposition after Follow-up                                                                                                                                                                                                                                                                                                                                                     | Status Code: | TBD |
| Valid Submission Type 45 (Follow Up)First, Second, Third Follow up status and calculate days                                                                                                                                                                                                                                                                                                  |              |     |
| Validated/Disposition Provided                                                                                                                                                                                                                                                                                                                                                                | Status Code: | 4   |
| Interpreted to mean that an SDR reply from shipper or the ICP has been providedValid 11 reply codes of 100/200 series (except 103,104,107,108) Valid 11 with 600s except 601Calculate the 00 date, from the validated disposition date and determine if response falls within standard response timeframe504/Reconsideration will not reset the date of creation of the SDR for response time |              |     |

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

WebSDR MetricsProposed Status Codes to Define Current Status of SDR

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https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil
| SDR Cancelled by Initiator                                                                                                                                                                                                                                                                    | Status Code: | 5   |
|-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------|--------------|-----|
| Valid Submission Type 01 (Cancellation)                                                                                                                                                                                                                                                       |              |     |
| SDR Denied                                                                                                                                                                                                                                                                                    | Status Code: | 6   |
| Interpreted to mean that an SDR reply with one of the following reply codes has been posted Valid Submission Type 11 (Reply) With 200-Series Discrepancy Code(s)With 700-Series Discrepancy Code(s)With 800-Series Discrepancy Code(s)With 900-Series Discrepancy Code(s) exception (936,937) |              |     |
| ILCO Rejection                                                                                                                                                                                                                                                                                | Status Code: | 7   |
| Valid Submission Type 44 (ILCO Rejection)                                                                                                                                                                                                                                                     |              |     |
| SDR Closed – CN Closure                                                                                                                                                                                                                                                                       | Status Code: | TBD |
| Valid Submission Type CN (Closure Notification)Calculate the time from the validated 11 response, with when the CN sentIf SCC is J/K DSS has 30 days to send CN, and 3 days for SCC L                                                                                                         |              |     |
| SDR Closed – Info Only                                                                                                                                                                                                                                                                        | Status Code: | TBD |
| Valid Submission Type 00 (Original)With an Action Code “1H” With an Action Code “3B”                                                                                                                                                                                                          |              |     |

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

?

WebSDR MetricsProposed Status Codes to Define Current Status of SDR

6

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil
| SDR Open – Interim Response Provided                                                                                                                    | Status Code: | TBD |
|---------------------------------------------------------------------------------------------------------------------------------------------------------|--------------|-----|
| 11 with 103, 520, 519, 521104 and get a 321- calculate this time, should not exceed 30 days608 with 320- calculate this time, should not exceed 30 days |              |     |
| SDR Closed - Invalid                                                                                                                                    | Status Code: | TBD |
| Invalid Submission Type 00 (Original) No valid Submission Type 00 (Original)  (should we exclude these from metrics entirely)                           |              |     |

Questions?

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

WebSDR Document Type 5 Storage Quality Control Report (SQCR) Reply Functionality 

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Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

WebSDR Document Type 5 SQCR Reply Functionality 

SDR replies are used to pass pertinent information from the SDR action activity to the SDR initiator and other interested parties. 

Typical Disposition instructions would provide the following:

Repackaging disposition instructions

Interim status requesting more information

Disposition instructions for discrepant materiel

Disposition instructions to upgrade material

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https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

just copy over a few WebSDR TRN slides on how to do a reply  and we just need to add Type 5 Screen shots, I can help with this, should only be about 5-8 slides for whole brief since we can copy the existing WebSDR TRN slides but just need to use Type 5 screen shots.

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Action Activity Response

Log into https://www2.transactionservices.dla.mil , select “WebSDR”      

From the side menu, select “Reply to an SDR” to prepare a reply to an SDR you have received for action.

Using the document number or SDR control number, locate the SDR record. 

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WebSDR Document Type 5 SQCR Reply Functionality (con’t)

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

10

WebSDR Document Type 5 SQCR Reply Functionality (con’t)

Select the appropriate SDR from the list provided and click continue. (If you are not sure which SDR is needed, select the hyperlink to view the entire SDR record).

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

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Select at least one disposition reply code to assign to the discrepancy report.

Note: Discrepancy code(s) are pre-filled from the original SDR as reported by the submitter. 

WebSDR Document Type 5 SQCR Reply Functionality (con’t)

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

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Use the “Comments” section to provide clarification for disposition instructions such things as ship-to address or to indicate that images, files or supporting documents are being provided offline. 

WebSDR Document Type 5 SQCR Reply Functionality (con’t)

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

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The response action is still not completed until you click on “SUBMIT.”

Confirmation is then provided to the responder.

WebSDR Document Type 5 SQCR Reply Functionality (con’t)

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

14

WebSDR Document Type 5 SQCR Reply Functionality (con’t)

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

?

Questions?

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

Foreign Military Sales (FMS) Product Quality Deficiency Reporting (PQDR)

Steve Nace 

Sub-process Owner, PQDR

March 24, 2022

The Nation’s Combat Logistics Support Agency

Established 1961

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Background

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FMS PQDR Reporting Timeline

Mr. Steve Nace, DLA HQ, Sub-process Owner, PQDRSteven.Nace@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

2008

WebSDR and PDREP interface for FMS quality reporting

2012

842P IC for PQDR data exchange 

(ADC 1007)

2014

DoD supply community meet to discuss FMS quality reporting background/issues

2020  

AFSAC Reports quality reporting issue by customer to DLA

/

DLA conducts an internal review of the FMS PQDR reporting process

2021

DoD PQDR/SDR policy representatives meet to discuss FMS

2022

DoD SDR/PQDR policy members agree to standardize SDR/PQDR reporting

FY2021 FMS PQDR Assessment

Assessment of FMS Quality Deficiency Reporting

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Mr. Steve Nace, DLA HQ, Sub-process Owner, PQDRSteven.Nace@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

Supply Discrepancy Report (SDR) and PQDR policy are both conflicting and unclear on how FMS quality reporting is to be conducted

There is no standardization with how ILCOs report quality related SDRs (sometimes as SDR sometimes as PQDR)

There is no standardization for how the DoD supply activities are investigating FMS quality related SDRs

SDR systems were not designed to capture the same investigative information as SDRs, causing frustration for FMS customers

SDR reporting has a limit on the amount of days that an SDR must be reported in, while the PQDR process does not

DoD SDR/PQDR Policy Positions

DoD SDR/PQDR Policy Representative Concur to Standardized Reporting with the Following Comments

FMS quality deficiencies reporting through an established PQDR reporting system pending full implementation of DLMS 842P

Final 842P Implementation pending PDC 1007E –  PDC nearing completion

This change will not affect the process partner nations use to submit their findings.

The new language will clearly state that the timeframe for PQDR submission remains 12 months – current allowable timeframe for SDR submissions (Requirement per DSCA General Counsel).

ILCOs receive formal training prior to go-live reporting through PQDR processing systems

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Mr. Steve Nace, DLA HQ, Sub-process Owner, PQDRSteven.Nace@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

Next Steps Towards Standardization

Publications and Issuance Updates

DoDM 4140.01-V5

DLM 4000.25, Volume 2, Chapter 17

DLM 4000.25, Volume 2, Chapter 24

DLMS 842P Implementation Convention FMS Requirements

DSCA Manual 5105.38-M (SAMM)

DLAR 4155.24/AR 702- 7/SECNAVINST 4855.21/AFI 21-115/DCMA INST 305

DLMS 842P Implementation

Publish and program PQDR processing systems IAW ADC 1007E 

PQDR Training

Conduct formal training to support ILCOs PQDR processing 

DoD PQDR Steering Committee Expansion  

Formally invite ILCOs to participate in recurring PQDR policy meetings

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Mr. Steve Nace, DLA HQ, Sub-process Owner, PQDRSteven.Nace@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

20

Mr. Steve Nace, DLA HQ, Sub-process Owner, PQDRSteven.Nace@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

WebSDRSDR ADC Implementation Status Review

21

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Warfighter Always

Warfighter Always

Lunch Break

22

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Warfighter Always

Warfighter Always

ArmySDR ADC Implementation Status Review

23

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Warfighter Always

Warfighter Always

Navy/USMCSDR ADC Implementation Status Review

24

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Warfighter Always

Warfighter Always

Air ForceSDR ADC Implementation Status Review

25

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Warfighter Always

Warfighter Always

Break

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Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Warfighter Always

Warfighter Always

DLA / DLA DistributionSDR ADC Implementation Status Review

27

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

https://www.dla.mil/Defense-Data-Standards/

Warfighter Always

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Wrap-up

Action Items

Closing remarks

Upcoming PRC Meetings:

Supply PRC

July 2022

December 2022

Supply Discrepancy Reporting (SDR)

October 2022

Finance

May 4, 2022

November 2022

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https://www.dla.mil/Defense-Data-Standards/

Mr. Ben Breen, DEDSODEDSO.SDR@dla.mil

Welcome | WebSDR Metrics | WebSDR Type 5 SQCR Reply | FMS PQDR | ADC Impl. Status - WebSDR | Lunch | Army | Navy & USMC | Air Force | Break | DLA | Wrap-up

Warfighter Always

Warfighter Always

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Thank You

Warfighter Always

Warfighter Always

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