DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J . KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 2206()..6221 

January 15, 2015 

MEMORANDUM FOR DOD ACTIVITY ADDRESS DIRECTORY (DoDAAD) PROCESS 

REVIEW COMMITTEE (PRC) 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1148; 

Cancellation of Permanent DoDAACs (DoDAAD) 

The attached change to DLM 4000.25, Defense Logistics Management System, is 

approved for immediate implementation. 

Addressees may direct questions to Tad DeLaney, DoDAAD PRC Chair, 703-767-6885, 

DSN 427-6885 or email: DODAADHQ@DLA.MIL. 

Attachment 

As stated 

cc: 

ODASD (SCI) 

d~~ Director 

Defense Logistics Management 

Standards Office 
Attachment to ADC 1148

Cancellation of Permanent DoDAAC

(DoDAAD)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

b. Functional POC: Defense Logistics Management Standards Office, DoDAAD PRC Chair, 

Tad DeLaney, at 703-767-6885, e-mail: DODAADHQ@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: DoDAAD

b. Primary/Secondary Functional Process: DoDAAD

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System (DLMS), Volume 6, Chapter 2, 

Department of Defense Activity Address Directory. 

b. MIL-STD-130N w/Change 1, 16 November 2012, Department of Defense Standard Practice 

Identification Marking of U.S. Military Property. 

c. Approved DLMS Change 298, DoDAAD Enhancements, 16 September 2008. 

4. APPROVED CHANGE: (Changes from PDC 1148 highlighted in yellow)

a. Brief Overview of Change: This Change removes (null) two fields, “Cancelled/Never 

Reuse Flag” and “Enterprise Identifier Flag”, from the DoDAAD. 

b. Background:

(1) Reference 3.c. was published to implement enhancements to the DoDAAD. 

Among the enhancements included in that ADC were these two flags for Permanent DoDAACs to 

facilitate the use of DoDAACs as Enterprise Identifiers (EID) for creating Unique Item Identifiers

(UII). While these data fields were implemented in the DoDAAD, the process whereby these flags 

would be set and used was never implemented. Revisiting this issue today, it has become clear that 

guidance was not provided on how the Services—and in particular, the Central Service Points—would 

manage this use of the DoDAAC (i.e., authority code, assignment logic, etc.). Given the IUID 

Registry will reject any attempts to register a duplicative UII, neither flag are required within the 

DoDAAD. As of the date of this DLMS Change, 534 DoDAACs have been used to create 2.3M UIIs 

in the IUID Registry, many were incorrectly used, and some were deleted. However, the changes 

recommended in this ADC pose no threat to the global uniqueness of UIIs in the IUID Registry. 

(2) The Office of the Deputy Assistant Secretary of Defense, Supply Chain Integration 

(ODASD SCI) and the Office of the Under Secretary of Defense for Acquisition, Technology, and 

Attachment, ADC 1148

Page 1
Logistics (AT&L), Defense Procurement and Acquisition Policy (DPAP), Program Development and 

Implementation (PDI) reviewed the requirements and determined that the concept of Permanent 

DoDAACs was no longer needed. DoDAACs could continue to be used as an EID for creating UIIs 

for legacy assets. Uniqueness and permanency of the UII was not dependent upon the DoDAAC being 

permanent. Moreover, traceability to the marking activity was no longer viewed as necessary. 

c. Describe Change in Detail: To implement this Change, the following actions are to be 

taken: 

(1) DLMSO. Update DLM 4000.25, Volume 6, Chapter 2 to remove these headers and 

their use. 

(2) DLA Transaction Services. Remove the Enterprise and Never Reuse headers, data 

elements, fields, and flags from the all relevant DoDAAD applications, query results, and downloads. 

Remove the Enterprise and Never Reuse data elements from the all relevant DoDAAD applications 

and query results. To avoid impacts to downstream systems, the data fields can be nulled but retained 

for the fixed delimited download files. 

(a) DoDAAD UPDATE: No change, since this field was never added to the 

application for update by the CSPs. 

(b) eDAASINQ: Remove the “ENTERPRISE IDENTIFIER FLAG” and 

“CANCELLED/NEVER REUSE FLAG” from the DoDAAC Information tab. Also remove these 

fields from any saved query results. 

(c) DAASINQ: Remove the “ENTERPRISE IDENTIFIER FLAG” and 

“CANCELLED/NEVER REUSE FLAG” from the “DODAAC INFORMATION” section.

d. Revisions to DLM 4000.25 Manuals:

(1) DLM 4000.25, Volume 6, Chapter 2, remove paragraph C2.4.1.5. in its entirety. 

(2) DoDAAD Data Elements appendix to Volume 6, Chapter 2, removes

ENTERPRISE and NEVER_REUSE on page 3. 

(3) DoDAAD Update Application Standard Operating Procedures, remove the 

following from paragraph 5.4 of Section 2: 

“This will work as long as the DoDAAC has not been marked as ‘Do Not Reuse.’ See 

Section 6 for more information on ‘Do Not Reuse.’”

e. Alternatives: None.

f. Proposed DLMS Change (PDC) 1148 Staffing Response/Comment Resolution:

PDC 1148 Comments

Submitter Response Resolution

Air Force Concurs without comment Noted

Attachment, ADC 1148

Page 2
Army Concurs without comment Noted

DARPA Concurs without comment Noted

DLA Transaction Service N/A Noted

DSS Concurs without comment Noted

Marine Corps Concurs without comment Noted

Navy Concurs without comment Noted

USTRANSCOM

Acquisition

Concurs without comment Noted

5. REASON FOR CHANGE: See Background above. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Preserves the intended use of the DoDAAC. 

b. Disadvantages: None. 

7. ADDITIONAL FUNCTIONAL REQUIREMENTS: None noted.

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change will be authorized 

for immediate implementation when this DLMS change is released as an ADC. DLA Transaction 

Services will implement these additional controls by March 1, 2015. 

9. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements.

b. Changes to DLMS Data Elements: No changes to existing DLMS data elements.

c. Automated Information Systems (AIS): This is covered in the detailed change section 

above.

d. DLA Transaction Services: See detailed change section above. 

e. Non-DLM 4000.25 Series Publications: The changes identified in this DLMS Change will

need to be incorporated into the relevant Component-level DoDAAD management publications, 

including (but not limited to) the following: 

(1) U.S. Army: AR 725-50

(2) U.S. Navy: NAVSO P-1000-2-5

(3) U.S. Air Force: AFI 24-230

(4) U.S. Marine Corps: MCO 4420.4H

(5) U.S. Coast Guard: COMDTINST M4000.2

(6) Defense Logistics Agency: DLAI 1401

Attachment, ADC 1148

Page 3
(7) Defense Information Systems Agency: DISA Instruction 270-50-10 

(8) OSD SCI: DODM 4140.01 Volume 9

(9) MIL-STD 130N

(10) OSD SCI: DOD Guide to Uniquely Identifying Items: Assuring Valuation, 

Accountability, and Control of Government Property, September 15, 2012.

 

Attachment, ADC 1148

Page 4