*DLM 4000.25-4, August 15, 2018*

*Change 5*

**AP3. APPENDIX 3**

***DEPARTMENT OF DEFENSE (*DoD*)* AND *DEFENSE LOGISTICS AGENCY (*DLA*)* REPOSITORY CUSTODIAN**

AP3.1.  GENERAL.  When the Defense Logistics Standard System (DLSS) 80 record position legacy transactions were developed in the early 1960s, it was recognized that the constraints of an 80-character punch card would necessitate the use of a large amount of coded data needed in identifying different activities.  As an example, the six-character Department of Defense Activity Address Code (DoDAAC) was developed to show various levels of activity such as the requisitioner, ship to addresses, and addresses for sources of supply and activities storing materiel.  Because there are fewer supply sources, distribution depots, and other activities that redistribute materiel, it was determined a three***-***character Routing Identifier Code (RIC) would be sufficient to satisfy the requirement for this code.  The need for coded data to show the various addresses or other information within the 80-character transaction made it necessary for the Defense Automatic Addressing System (DAAS) to create and maintain repositories to facilitate support of the logistics processes.

AP3.2.  REPOSITORY DESCRIPTIONS

	AP3.2.1.  Department of Defense Activity Address Directory (DoDAAD).  DoDAAD contains the names and addresses of military organizations that requisition, receive, or ship materiel; Federal agency organizations that maintain logistics support arrangements with the DoD; and commercial organizations that enter into materiel and/or service contracts with the DoD.  The DoDAAC is a six-character code with the first character representing the DoD Component/ Participating Agency.  DAAS ***performs*** the following services:

		AP3.2.1.1.  The DoD custodian for ***Defense Logistics Manuals******(DLM),*** DLM 4000.25, Volume 6, Chapter 2.

		AP3.2.1.2.  Receives updates from the DoD Components/Participating Agencies.

		AP3.2.1.3.  Maintenance and dissemination of changes from a single location.

		AP3.2.1.4.  Provides capability for queries and downloads.

		AP3.2.1.5.  Executes Service Point functions for DLA and the DoD Components/Participating Agencies.

	AP3.2.2.  Military Assistance Program Address Directory (MAPAD).  The MAPAD******contains the names and addresses of country representatives, freight forwarders, embassy offices, and customers within a country for releasing Foreign Military Sales (FMS) and Military Assistance Program (MAP)/Grant Aid shipments and those addresses required for transmitting the related documentation.  MAPAC is a six-character code with the first character representing the DoD Component and the country represented by the second and third characters.  DAAS provides the following services:

		AP3.2.2.1.  The DoD custodian for DLM 4000.25, Volume 6, Chapter 3.

		AP3.2.2.2.  Processes updates received from the MAPAD Web-Update application.

		AP3.2.2.3.  Performs maintenance and disseminates changes from a single location.

		AP3.2.2.4.  The capability to perform queries and downloads.

	AP3.2.3.  RIC and Distribution Codes.  This repository contains the names and addresses of supply sources, distribution depots, and other activities that redistribute materiel.  RIC is a three-character code with the first character representing the DoD Component or other Participating Agency.  The distribution code is a one-character code used to identify a monitoring activity to receive supply/shipment status relative to the processing of a requisition.  DAAS provides the following services:

		AP3.2.3.1.  The DoD custodian for the RIC and Distribution Code appendixes in DLM 4000.25-1.

		AP3.2.3.2.  Receives updates from the DoD Components/Participating Agencies.

		AP3.2.3.3.  Performs maintenance from a single location.

		AP3.2.3.4.  Provides the capability for queries and downloads.

		AP3.2.3.5.  Performs the RIC Service Point (SP) functions for DLA.

	AP3.2.4.  Military Standard Billing System (MILSBILLS) Fund Codes.  This repository contains a two-character code that can be used in lieu of the appropriation long line of accounting information as identified in the financial processing system.  The fund code supplement to MILSBILLS correlates the two-character fund code to the appropriation accounting number for the DoD Components and Participating Agencies.  DAAS provides the following services:

		AP3.2.4.1.  Acts as the DoD custodian for the fund code database.

		AP3.2.4.2.  Receives updates from the DoD Components/Participating Agencies.

		AP3.2.4.3.  Performs maintenance from a single location.

		AP3.2.4.4.  Provides the capability for queries and downloads.

		AP3.2.4.5.  Distributes changes to the DoD Components/Participating Agencies.

	AP3.2.5.  MILSBILLS Interfund Billing/Material Obligation Validation (MOV).  This repository contains an image of all the MILSBILLS Interfund transactions and MOV transactions received and processed by the DAAS:

		AP3.2.5.1.  DAAS provides the following services for the MILSBILLS Interfund Billing:

			AP3.2.5.1.1.  Validates extended dollar value, batch integrity, and the buyer DoDAAC.

			AP3.2.5.1.2.  Routes Interfund bill transactions from seller to buyer.

			AP3.2.5.1.3.  Archives and maintains the official DoD repository.

			AP3.2.5.1.4.  Retains DoD Interfund Bills in a readily accessible format for one year.

			AP3.2.5.1.5.  Retains FMS Interfund bills in a readily accessible format for two years.

			AP3.2.5.1.6.  After these business rules have been satisfied, maintain records in accordance with DoD Instruction 5015.02, DoD Records Management Program.

	    	  AP3.2.5.1.7.  Provides the capability for query, recovery, and retransmission of Interfund bills.

		AP3.2.5.2.  DAAS provides the following services for the MOV transactions:

			AP3.2.5.2.1.  Validates batch integrity and the DoDAAC.

			AP3.2.5.2.2.  Routes and delivers MOV batches to the appropriate destination.

			AP3.2.5.2.3.  Archives and maintains the official MOV repository.

			AP3.2.5.2.4.  Generates responses to the Inventory Control Points (ICPs), as requested by the DoD Components/Participating Agencies.

			AP3.2.5.2.5.  Provides the capability for query, recovery, and retransmission of MOV batches.

	AP3.2.6.  Logistics On-line Tracking System (LOTS).  LOTS provides the ability to maintain, track, extract, and tailor logistics data to the needs of the DoD community and its supporting infrastructure.  On-line query of the LOTS provides life cycle tracking of logistics transactions supporting command and control decisions and a timely ad hoc query capability that provides user-specific information in near-real time.  LOTS supports Government-wide information query, transaction tracking, and reporting requirements, thus aiding in logistics management.  Information extracted from requisitions and requisition related transactions or excesses stored in LOTS can be accessed by Web Visual Logistics Information Processing System (WebVLIPS) and WebLOTS (System-to-System), thereby allowing the DAAS’ customers to track requisitions and excesses throughout their life cycle.  LOTS also captures the passive RFID registration and visibility transactions and makes the information available to AV for customer tracking.  These tools can access addressing and stock number information to provide enhanced information to the customer.

	AP3.2.7.  Logistics Metrics Analysis Reporting System (LMARS).  LMARS provides a capability to track materiel by pipeline segment as it flows through the logistics pipeline and reports the associated response times.  LMARS is populated with information from the Defense Logistics Management Standards (DLMS) X12/eXtensible Markup Language (XML)******or the DLSS transactions that flow through the DAAS.  LMARS reports response times within any of the 13 nodes of the logistics pipeline.  All reporting timeframes are in terms of days.  LMARS contains data from its inception, February 1997, to present.  Standard reports are available (via the web) on a weekly/monthly basis.

AP3-1	APPENDIX 3