ADC 206 

Discrepancy Reporting for WPM 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO)

b. Originator: SDR System Administrator, Ellen Hilert, DLMSO, DLA J-6251, 703-767-0676 

(DSN 427), Ellen.Hilert@dla.mil

2. FUNCTIONAL AREA: Primary: Supply SDR 

3. REFERENCE: DUSD(L&MR) Memorandum dated February 13, 2006, Interim Policy on 

Phytosantiary Measures for Wood Packaging Material (WPM) Transiting International Borders 

4. REQUESTED CHANGE: 

a. Title: Discrepancy Reporting for WPM 

b. Description of Change: This change establishes procedures and a new discrepancy code to be 

used for reporting shipments containing non-compliant WPM under reference 3.a.

c. Procedures: Update DLAI 4140.55, AR 735-11-2 SECNAVINST 4355.18A, AFJMAN 

23-215, Reporting of Supply Discrepancies and the DLMS Manual as follows. Paragraph numbering 

below follows the DLAI. Changes are indicated in bold italics. 

(1) Insert new references under section A, References: 

A.7. DUSD(L&MR) Memorandum dated February 13, 2006, Interim Policy on Phytosantiary 

Measures for Wood Packaging Material (WPM) Transiting International Borders1 

____________________ 

1 This reference to interim policy will be replaced by the DOD WPM directive when it is published. 

The interim policy memorandum is available in the electronic documents library located at 

http://www.dla.mil/j-6/dlmso/eLibrary/Documents default.asp. 

(2) Insert new subparagraph E.2.c.(13) and renumber existing subparagraph (13): 

c. Packaging Discrepancies 

(13) Wood Packaging Material (WPM). Report WPM which is not consistent with the international 

standards for the regulation of WPM transiting international boarders and Department of 

Agriculture regulations governing importation of regulated WPM. Compliant WPM must display 

certification marking as prescribed in reference. Use discrepancy code P215 and provide remarks as 

applicable. 

(3) Insert new subparagraph E.4.c. and renumber remaining subparagraphs: 

Corrective Action for Packaging Discrepancies. 
c. Corrective Action for Non-compliant WPM. Action activities in receipt of SDRs reporting WPM 

non-compliance under generic packaging discrepancy codes, must reassign the discrepancy code to 

P215 on their response. This will support mandatory tracking and trend analysis using automated 

SDR applications. In the event the shipment becomes frustrated, the action activity will provide 

instructions for corrective action in order to bring the shipment into conformance or otherwise 

direct remedial action. Corrective actions and options shall be based upon the circumstances of the 

quarantined/frustrated shipment, value and priority of the shipment, access to the shipment by DOD 

personnel, and location of the consignee. Alternatives include: (1) inspection, certification, and 

marking of compliant WPM; (2) replacement of the WPM; (3) consignee pick-up of the material 

only; (4) return to origin or designated location. Costs for repacking and appropriate disposal of 

the WPM will be the responsibility of the source of supply. Photographic evidence may be requested 

to substantiate a claim for the recoupment of funds expended in bringing the shipment into 

compliance. Where applicable, the reporting activity may submit an SF 1080, Voucher for 

Transfers between Appropriations and/or Funds. Refer to reference A.7 for further guidance on 

WPM. 

(4) Add the following definition to Enclosure 1, Definitions: 

Wood Packaging Material (WPM). Wood or wood products (excluding paper products) used in 

supporting, protecting, or carrying a commodity (includes dunnage). Examples of WPM include 

but are not limited to pallets, skids, pallet collars, containers, crates, boxes, cases, bins, reels, drums, 

load boards, and dunnage. Wood packaging made of exempt materials but combined with solid 

wood components must still be treated and marked. WPM does not include processed wood 

materials and manufactured wood products. 

(5) Add the following discrepancy code and re-title Enclosure 4, Shipping and Packaging 

Discrepancy Codes: 

P215 Non-conformance to specified requirements for wood packaging material (WPM) 

d. Reason for Change: Phytosanitary requirements for WPM imposed by the UN guidelines 

protect forests worldwide against pest infestation. DOD Components engaged in packaging of 

materiel for transnational shipments are required to comply with DOD guidance for WPM in order to 

gain access to aerial and water ports. If these procedures are not followed, there is a strong risk 

improperly marked materiel will become frustrated cargo, destroyed at the port, or be required to be 

repacked at the port of debarkation, causing increased cost and time delays to DOD. 

5. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Publishes SDR guidance in support of DOD and international policy on WPM

b. Disadvantages: None identified

6. IMPACT: 

a. Data Content/Procedures: 

(1) Procedures and guidance must be consistent with recommendations of the Defense 

Packaging Policy Group (DPPG). 

(2) The new Discrepancy Code P215 must be incorporated in DOD WebSDR and all 

Component SDR processing systems. 
b. Publication(s): 

(1) DoD 4000.25-M, Defense Logistics Management System (DLMS) 

(2) DLAI 4140.55, AR 735-11-2 SECNAVINST 4355.18A, AFJMAN 23-215, Reporting of 

Supply Discrepancies 

(3) WPM Manual (under development) 

(4) DOD procedures associated with WPM shall be incorporated in any applicable Component 

implementing guidance.