1

Attachment, ADC 437 

ADC 437

Additional Data Element Requirements for the Issue Release/Receipt 

Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) Continuation 

Page Supporting Reutilization Business Integration

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Service/Agency: Defense Logistics Agency Disposition Services

b. Technical POC

DLA Logistics Information Service (LAR) DSN 661-5929

: 

c. Functional POC

DLA Logistics Information Service (LAR) DSN 661-5872

: 

DLA Logistics Information Service (LAR) DSN 661-5723

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Primary: Supply/Logistics DLA Disposition 

Services

b. Primary/Secondary Functional Process: Primary: Material Delivery 

Documentation

3. REFERENCES:

a. Defense Materiel Disposition Manual, DoD 4160.21–M

b. Military Standard Requisitioning and Issue Procedures (MILSTRIP) Manual, DoD

4000.25-1-M, Chapter 2, Chapter 5, Appendix 1.36, and Appendix 3.48.

c. Defense Demilitarization Manual, DoD 4160.21-M-I

d. DLA Logistics Management Standards Memorandum, Approved Defense Logistics 

Management System (DLMS) Change (ADC) 399, Automated Data Capture for Serialized Item 

Shipments and Preparation of the Issue Release/Receipt Document (IRRD) (DD Form 1348-1A 

or DD Form 1348-2) Continuation Page, March 18, 2011.

e. DLA Logistics Management Standards Memorandum, Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 441, Intra-DLA Revisions to the DLMS 940R, 

Release Order, and Associated Procedures to Support Directed Release of Material under 

Reutilization Business Integration (RBI), January 20, 2011.
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Attachment, ADC 437 

f. Draft Proposed Defense Logistics Management System (DLMS) Change (PDC) 463, 

Intra-DLA Change to Revise DLMS 940R, Release Order, to Support Directed Release of 

Material in Support of Reutilization Business Integration (RBI) Public Sales Process.

4. BACKGROUND: 

a. The DLA Disposition Services is a worldwide presence within the Department of 

Defense, with disposal specialists in 14 foreign countries, two U.S territories, and 39 states. DLA 

Disposition Services’ mission is the execution of disposition solutions for excess military 

property. The Reutilization Business Integration (RBI) project will replace the DRMS 

Automated Information System (DAISY) by integrating DLA Disposition Services business 

processes within the DLA enterprise suite of applications, including the Enterprise Business 

system (EBS) and DLA’s Distribution Standard System (DSS).

b. ADC 399 established requirements for a continuation page for the DD Form 1348-1A 

or DD Form 1348-2 when there is insufficient room to carry all the required supplemental data in 

Block 27 of the document. It also addressed the requirements to provide a means to assist with 

the automated data capture of multiple serialized items and established an interim capability to 

support all tracking requirements of serial number tracking efforts and support the evolving DoD 

policy for Item Unique Identification (IUID).

c. PDC 441 proposed enhanced data content for the DLMS 940R, Release Order, in 

support of RBI business processes for containerization and serial number/IUID tracking for small 

arms/light weapons. The following enhanced data content will have application to the changes 

required under this new change: Disposal Turn-in Document Number, DEMIL code, Fund Cite, 

and Serial Number/UII.

d. Draft PDC 463 proposes enhanced data content for the DLMS 940R, Release Order, 

in support of the RBI Public Sales Process. Specifically, it adds the capability to pass the sales 

customer first and last name.

e. Intent of the Document: This ADC addresses additional data and label requirements 

for the DD Form 1348-1A or DD Form 1348-2 that will provide DLA Disposition Services with 

printed data in Block 27 to support the current Disposition Services supply processes. The 

printed data fields will be implemented in Block 27 (and its continuation page or in available 

white space on the paper that the form is printed, if needed) of the DD Form 1348-1A or DD 

Form 1348-2 to support the Small Arms Issue process, Foreign Military Sales proceeds, 

Reimbursement Code, Hazardous Property, Ultimate Disposal messages, Shipping and 

Transportation instructions, Property Data, and Demilitarization instructions. 

NOTE: Changes incorporated into this ADC, based on the staffing of PDC 455, are 

highlighted in YELLOW.
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Attachment, ADC 437 

f. Scenario for which the document is used: The DLA Disposition Services uses 

messages in Block 27 of the DD Form 1348-1A or DD Form1348-2 to provide support to its 

warehousing personnel to depict what type of property they will be handling and to whom and 

where they will be shipping property, along with specific messages that relate to the property or 

the requisitioning customer.

5. Procedures, transactions, data elements, processing details in use today: Currently,

when a requisition is received for DLA Disposition Services property within DAISY, a DD Form 

1348-1A /warehouse pick ticket is printed. The DD Form 1348-1A prints all appropriate 

messages and values relating to the specific shipment of property. The current DLA Disposition 

Services business rules and practices for each data element identify the condition, values and 

messages to be printed. These messages provide needed information to both the warehouseman 

and the transportation service to ensure the property is shipped properly.

6. APPROVED CHANGE(S):

a. Requested change in detail: Add the following categories of instructions to Block 

27 (and its continuation page or in available white space on the paper that the form is printed, if 

needed) of the DD 1348-1A or DD 1348-2 to support issue of DLA Disposition Services 

property. Business rules and criteria for entering the instructions identified below shall be 

determined by DLA Disposition Services and loaded into DSS tables. See enclosure 1 for layout 

of the instructions if using a continuation page. See enclosure 2 for layout if using the white 

space on the paper that the form is printed.

1) Warehouse/Shipping Instructions:

a) Exception Shipping Address – If the ship to address is an exception 

address, print the exception address (up to five lines).

b) Special Shipping Instructions – Print any special shipping instructions. 

Some examples of shipping instructions can include: 

• Do not ship. Customer will arrange for transportation.

• Do not ship property. Contact customer for transportation instructions.

• Contact customer to obtain transportation fund cite and TAC.

• Fax this 1348 and shipping document to [insert point of contact].

c) Fund Citation – Print line of accounting in a single text field.

d) Foreign Military Sales Proceeds Information – For FMS shipments, 

print “FMS PROCEEDS”. To facilitate the generation of required transportation documentation, 
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Attachment, ADC 437 

export declarations, and customs clearances, if the shipment supports foreign military sales, 

include the property’s depreciated price and total adjusted value.

e) Type of Property Being Shipped – Indicate if the property is either 

“Hazardous Property” or a “Small Arms Issue”.

2) Other Instructions:

a) Instructions for Return of Unneeded Property – Print applicable 

instructions if customer is required to return material to DLA Disposition Services, when they no 

longer require the property and/or it requires demilitarization.

b) Reimbursement Indicator Instruction – Indicate to the customer 

“Reimbursement Required” for the property, if the generator who turned in the material to DLA 

Disposition Services states that the property is reimbursable.

b. Approved procedures: 

1) DSS will print a DD Form 1348-1A or DD Form 1348-2 for each release 

order of DLA Disposition Services property. The standard DD Form 1348-1A or DD Form 

1348-2 documentation will not change. 

2) Additional instructions to support DLA Disposition Services Field Offices

picking and shipping business processes shall be documented in Block 27 of the original DD 

Form 1348-1A or DD Form 1348-2. DSS shall derive the values, based on business rules and 

criteria from DLA Disposition Services, source data in the 940R Release Order as enhanced by 

PDC 441 and draft PDC 463, and associated tables supporting disposition services functions.

3) If there is insufficient space to pass all the required instructions, then either 

the white space available on the paper below the DD 1348-1A or a continuation page, as 

published in ADC 399 shall be used for the additional data. The warehouse/shipping/other

instructions will only be printed once, either in the white space of the paper carrying the DD 

Form 1348-1A or on the first continuation page.

4) Items requiring serial number tracking, or tracking under the evolving DoD 

IUID business rules shall include barcodes as stipulated in ADC 399. When using the 

continuation page, if the volume of barcodes exceeds the capacity of a single continuation page, 

warehousing/shipping/other instructions will be printed on the first continuation page, followed 

by the barcodes on subsequent continuation pages.

c. Alternatives: There are no other alternatives for this approved change to the DD 

Form 1348 1-A or DD Form 1348-2. DLA Disposition Services uses the printed text field in 

Block 27 of the document to indicate specific types of property, shipping information and other 

messages that support the current Disposition Services processes. 
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Attachment, ADC 437 

7. REASON FOR CHANGE: With the addition of DLA Disposition Services business 

processes into the DSS systems, additional data elements need to be introduced on the DD Form 

1348-1A or DD Form 1348-2 to provide the DLA Disposition Service Field Offices information 

that they have previously received from the DAISY system. This is in compliance with Military 

Standard Requisitioning and Issue Procedures (MILSTRIP) Manual, DoD 4000.25-1-M., 

Defense Materiel Disposition Manual, DoD 4160.21–M, and Defense Demilitarization Manual, 

DoD 4160.21-M-I.

8. ADVANTAGES AND DISADVANTAGES:

a. Advantages (tangible/intangible): Adding the specific messages in the transaction 

information in Block 27 (and its continuation page or in available white space on the paper that 

the form is printed) of the DD Form 1348-1A or DD Form 1348-2 provides DLA Disposition 

Service Field Offices with accurate instructions for picking, special handling and shipment of 

property to the requisitioning customers.

b. Disadvantages: None identified

9. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT (OPTIONAL): DSS will work with DLA Disposition Services to ensure 

proper documentation of the DLA Disposition Services business rules and the resulting data 

printed in Block 27 (and its continuation page or in available white space on the paper that the 

form is printed) of the DD Form 1348-1A or DD Form 1348-2.

10. NOTE ANY REGULATIONS OR GUIDANCE: (IF APPLICABLE): May require DLA 

update to appropriate DLA Disposition Services publication. See impact paragraph.

a. Defense Materiel Disposition Manual, DoD 4160.21-M

b. Military Standard Requisitioning and Issue Procedures (MILSTRIP) Manual, DoD

4000.25-1-M.

c. Defense Demilitarization Manual, DoD 4160.21-M-I

11. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: October 2011.

12. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLENTATION OF THIS CHANGE: Not Applicable
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Attachment, ADC 437 

13. IMPACT: 

a. Publications:

1) Requires update to DoD 4000.25-M and DoD 4000.25-1-M to identify new 

warehouse/shipping/other instructions to be included in Block 27 (and the continuation page or 

in available white space on the paper that the form is printed if necessary). See enclosure 3 for 

specific manual changes.

2) May require update to DoD 4160.21-M and DoD 4160.21-M-I by the 

appropriate DLA office to include the new warehouse/shipping/other instructions to be included 

in Block 27 (and the continuation page or in available white space on the paper that the form is 

printed if necessary). Neither DoD 4160.21-M nor DoD 4160.21-M-I are under the purview of 

DLA J627, and we are unsure which publication requires update. We defer to DLA Disposition 

Services to identify the appropriate publication. The requirement to update the appropriate 

Disposition Services publication is noted here as a courtesy. RBI, DLA Disposition Services and 

DLA J33 must coordinate as needed to ensure the Disposition Services Manuals are properly 

updated.

b. DSS:

1) Target implementation date for ADC 399 is FY12, release 12.2. Since the RBI 

requirement leverages the continuation page approved for implementation under ADC 399, DSS 

will need to move up its projected implementation date to meet the RBI implementation 

scheduled for DSS release 11.2.

2) DSS to work with DLA Disposition Services to define internal business rules 

for deriving the appropriate instructions in the proper instances.
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Enclosure 1, ADC 437

ISSUE RELEASE/RECEIPT DOCUMENT (IRRD)

(DD FORM 1348-1A or DD Form 1348-2) CONTINUATION PAGE

Enclosure 1

(SAMPLE)

WAREHOUSE/SHIPPING INSTRUCTIONS:

OTHER INSTRUCTIONS:
1

Enclosure 2, ADC 437

ISSUE RELEASE/RECEIPT DOCUMENT (IRRD)

(DD FORM 1348-1A or DD Form 1348-2) W/ADDITIONAL DATA IN AVAILABLE 

WHITE SPACE (SAMPLE)

Enclosure 2
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Enclosure 3, ADC 437

DLMS Manual Changes

Enclosure 3

1. Add new sub-paragraph C16.1.4.2. to DoD 4000.25-M, Volume 2, Chapter 16 and correct 

erroneous paragraph numbering for remaining paragraphs in C16.1.4.

C16.1.4. 

C16.1.4.1. 

Processing Requisitions by DRMS

Materiel Release

C16.1.4.2. 

. DLA Disposition Services shall send DS to Federal IC 

940R, Materiel Release, to DLA Disposition Services Field Office if stock is available. DLA 

Disposition Services shall perpetuate DTID number or ERN on DS 940R whenever a specific 

item is requisitioned. DLA Disposition Services Field Office shall confirm or deny, as 

appropriate, all MROs received from DLA Disposition Services. DLA Disposition Services 

Field Office shall use DS to Federal IC 945A, Materiel Release Advice, with appropriate 

transaction type codes, to respond to follow-ups, cancellations, and modifications.

Generation of DD Form 1348-1A or DD Form 1348-2 for Issues of 

DLA Disposition Service Owned Property by the DLA Disposition Service Field Office 

Subsequent to Receipt of the 940R, Material Release Order (MRO) (Transaction Type Code 

NA)

C16.1.4.2.1. The DLA Disposition Service issue process shall also include the 

use of printed data in Block 27 of the DD 1348-1A or 1348-2 (and the continuation sheet or in 

available white space on the paper that the form is printed, if needed) to support issues of DLA 

Disposition Service owned property. The printed data shall support the issue process by 

providing additional warehouse/shipping instructions and property information such as:

. Shipments of DLA Disposition Service owned property shall follow all instructions 

regarding the data requirement(s) contained in DoD 4000.25-1-M, Appendix 3.49, relative to 

the DD Form 1348-1A/1348-2 (and the continuation sheet or in available white space on the

paper that the form is printed, if required) including those instructions relative to items requiring 

serial number tracking and/or tracking under DoD Item Unique Identification (IUID) 

business rules (inclusive of barcodes). 

• Exception Shipping Addresses

• Special Shipping Instructions

• Fund Citation

• Foreign Military Sales (FMS) proceeds information

• Type of property being shipped

The printed data shall also provide information/instructions to the requisitioning customer 

regarding the property, such as instructions for return of unneeded property and/or

demilitarization instructions.

C16.1.4.2.2. Additional data to be printed in block 27 shall be derived by the 

field office system based on business rules and criteria identified by DLA Disposition Services, 

source data in the 940R Release Order, and associated tables within the field office’s 

distribution system.
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Enclosure 3, ADC 437

C16.1.4.2.3. In the event there is insufficient space to pass all the required 

instructions in Block 27, then either the white space available on the paper below the DD 

1348-1A (or DD 1348-2) or a continuation page shall be used. The warehouse/customer 

shipping instructions will only be printed once, either in the white space of the paper carrying 

the DD Form 1348-1A or on the first continuation page.

C16.1.52. Single Line-Item Cancellations

C16.1.64. 

. DLA Disposition Services shall process single 

line-item cancellation requests or requisition modifiers if the MRO has not been sent to the DLA 

Disposition Services Field Office or if the requisition is on the requisition retention file. DLA 

Disposition Services shall not process mass cancellation requests.

Materiel Issue

C16.1.75. 

. When DLA Disposition Services Field Office issues materiel 

resulting from hand-carried requisitions, DLA Disposition Services Field Office shall prepare a 

DS 945A with Transaction Type Code NJ and send it to DLA Disposition Services.

Procedures. DLA Disposition Services shall respond to follow-ups using 

Chapter 4 procedures.
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Enclosure 3, ADC 437

2. Add new instructions to Block 27 to DoD 4000.25-1-M, Appendix 3.49.

AP3.49. APPENDIX 3.49

TRANSFERS TO DLA DISPOSITION SERVICES

DD FORM 1348-1A OR

DD FORM 1348-2

(SINGLE LINE-ITEM TURN-INS)

BLOCK(S) ENTRIES

27 This block may contain additional data including bar coding for internal use. This 

block may contain a 2D symbol which contains information for serially tracked 

items and repeats bar coded data content. Enter data in this block as required by 

the shipping activity or the DLA Disposition Services Field Office receiving the 

material. When data is entered in the block, it will be clearly identified. See 

Appendix 1.35 for Code 39 linear bar code and PDF417 2D symbol format 

information. See Appendix 1.36 for the Block 27 continuation page requirements.

HM/HW Turn-Ins – For hazardous materiel and waste turn-ins, enter the 

DoDAAC of the bill-to office (required for Signal Code B), the contract line item 

number (CLIN) for the item, and the total cost of the disposal. 

FSCAP Items –This block will contain both coding and clear-text information to 

identify Flight Safety Critical Aircraft Parts (FSCAP) shipments to DLA 

Disposition Services Field Office s using Criticality Code E or F as follows: 

AFSCAP E - Flight Safety Critical Aircraft Part-Nuclear Hardened or AFSCAP F 

- Flight Safety Critical Aircraft Part.1

For IUID to support UIT/serialized item management2

Unique Item Identifier (UII) and/or Serial Number

:

The following additional data elements may be included in support of IUID:

Manufacturer’s CAGE

Current Part Number

Batch/Lot

Clear text labeling of IUID information must be provided using the following 

acronyms: CAGE, P/N, BT/LT, S/N, and UII.

 1

See Footnote 1.

2 Capability to support IUID data content within the 2D symbol has been approved for staggered and phased 

implementation under ADC44B. Components have not reported implementation at this time.
4

Enclosure 3, ADC 437

BLOCK(S) ENTRIES

For Issues of DLA Disposition Services-owned property3

Warehouse/Shipping Instructions:

:

- Exception Shipping Address

-

– If the ship to address is an exception 

address, print the exception address (up to five lines).

Special Shipping Instructions

- Do not ship. Customer will arrange for transportation.

– Print any special shipping 

instructions. Some examples of shipping instructions can include:

- Do not ship property. Contact customer for transportation 

instructions.

- Contact customer to obtain transportation fund cite and TAC.

- Fax this 1348 and shipping document to [insert point of contact].

- Fund Citation

-

– Print line of accounting in a single text field.

Foreign Military Sales Proceeds Information

-

– For FMS shipments, 

print “FMS PROCEEDS”.

Type of Property Being Shipped

Other Instructions:

– Indicate if the property is either 

“Hazardous Property” or a “Small Arms Issue”.

- Instructions for Return of Unneeded Property – Print applicable 

instructions if customer is required to return material to DLA 

Disposition Services, when they no longer require the property 

and/or it requires demilitarization

 3 Authorized per ADC 437.
5

Enclosure 3, ADC 437

3. Replace sample continuation page to DoD 4000.25-1-M, Appendix 1.36 with the below 

image.

WAREHOUSE/SHIPPING INSTRUCTIONS:

OTHER INSTRUCTIONS:
1

Enclosure 4, ADC 437

Enclosure 4, RESPONSE/COMMENTS RESOLUTION:

Organization Response/Comment Disposition

DLA Concurs without comment. Any 

system changes will be handled 

by the RBI build effort.

Noted

DLA – DSS During DSS PDR and CDR, it 

was agreed that DSS will print the 

extra data per RBI reqirements 

below the 1348-1 on the same 

sheet of paper vice on a 

continuation page. This is similar 

to the approach adopted for Navy 

and Marine Corps BRAC 

requirements on the DD 1348-1.

DLMS change modified to 

give the option of printing 

the customer/warehousing 

instructions in the white 

space below the DD Form 

1348-1A or on a continuation 

page.

Navy Concurs with PDC455 as written 

and submits no additional changes 

or amendments.

Noted

Air Force Concurs without comments. Noted

USMC Has reviewed subject PDC and 

concurs with comments. 

Incorporation of 

warehouse/shipping instructions 

and customer instructions should 

be limited to the 2nd page only. 

The third and higher continuation 

pages should be used for serial 

number/UII data.

Paragraphs 6.b.3) – 4) have 

been modified to state that

the warehouse/customer 

instructions will only be 

generated once and should be 

printed prior to the 

generation of any barcodes 

for UII/serial numbers.

DFAS Concurs w/o comment. Noted

DSCA Concurs w/ comment. If the 

requisitioned material is MRO’d, 

then we’re OK with the language 

discussing FMS Proceeds.

This DLMS change supports 

material requisitioned from 

Disposition Services.

HQDA DCS G-44(S) Concurs with PDC 455 without 

comment.

Noted

USTRANSCOM Abstains due to no known impact. Noted