ADC 407, Page 1 

ADC 407

Requirements for UIT in the DLMS Supply Status (870S) Supporting the CMOS Interface 

 

1. ORIGINATOR: Department of the Air Force, 754th ELSG/ILSS, DSN 596-2012; 

Commercial (334) 416-2012 

2. FUNCTIONAL AREA:

a. Primary: Supply 

b. Secondary: Supply Chain Visibility and Accountability 

3. REFERENCES:

a. DLMSO memorandum subject: Approved Defense Logistics Management 

System (DLMS) Change (ADC) 316, Retail Transportation and Supply Receipt and 

Acknowledgement Transactions (Transportation/Supply), dated February 19, 2009.

b. DoD 4000.25-M, Defense Logistics Management System (DLMS), Volume 3, 

Chapters 1 and 2.

c. DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures

(MILSTRIP), Chapters 2, 3, 4, and Appendixes 2.1, 2.12, 2.16, and 3.10 

d. AFMAN 23-110 Air Force Supply Manual 

4. BACKGROUND: 

a. Intent of the Transactions: 

(1) The purpose of this requested action is to enhance the Integrated Logistics 

Solution-Supply (ILS-S) DLMS Supply Status transaction to include unique item identifiers 

(UIIs)/serial number for serialized item tracking. Staffing Note for All Components: In 

cases where Standard Base Supply System (SBSS) shipments are destined for other Military 

Service customers, the shipping activity currently produces legacy 80-rp supply status 

transactions (AE1/AE2) under Air Force unique business rules which are transmitted to the 

receiving activity regardless of Military Service, in addition to the supply status provided under 

MILSTRIP business rules by the ICP that directed the shipment. As a result of this change, 

inter-Component use of this Air Force unique supply status will be blocked where possible by the 

Defense Automatic Address System (DAAS). It will not be feasible to block current 80-rp supply 

status from being forwarded outside the Air Force. 

(2) The Standard Base Supply System (SBSS) - Cargo Movement Operations 

System (CMOS) interface in association with implementation of the ADC 316 (reference 3.a) 

allowed the SBSS to perpetuate serialized control numbers/unique item identifiers (UII) in the 

DLMS 940R Material Release transaction. The supply-transportation interchange provided for 

the inclusion of serial number and UII for applicable items in support of an approved UIT 

program for Positive Inventory Control (PIC) Nuclear Weapon Related Materiel (NWRM) (UID 

Designator Code AAJ). The inclusion of this additional data on the 940R was an interim 

solution to be replaced by adding UII/serial numbers to the DLMS supply status under this PDC. 
ADC 407, Page 2 

(3) Under MILSTRAP procedures, UIT by serial number is only authorized for 

approved UIT Programs, and even these programs are required to transition to use of DoD Item 

Unique Identification (IUID) procedures. Accordingly, the Air Force has agreed to modify the 

planned implementation to use the DoD-required Unique Item Identifier (UII) when available. 

The serial number will be passed in addition to the UII. When legacy items are unmarked under 

DoD IUID procedures, the transaction will carry only the applicable serial number. Transactions 

may contain both a serial number and a UII. There are two separate and distinct fields that use 

different data qualifiers (SE-Serial Number and U3 for UII). Serial number may be used alone 

for legacy items when UII is not assigned, otherwise use two occurrences of the reference 

segment to identify both the serial number and the UII. 

b. Scenario for which the transaction is used: 

(1) ILS-S currently creates Supply Status (AE1, AE2) transactions each time a 

Cargo Movement transaction occurs in the SBSS/ES-S. Staffing Note for All Components: 

This is a deviation from current procedures whereby status is provided by the ICP that directed 

the shipment. The impact of Air Force use of this unique business process on other Components 

is not known. 

(2) ILS-S converts/transforms these MILS transactions into DLMS 870S Supply 

Status transactions. When items have UII/Serial Number data, ILS-S will add this data to the 

DLMS 870S transaction for submission to DAAS where Positive Inventory Control (PIC) will 

receive the required asset data for NWRM items. 

(3) ILS-S currently uses the DLMS 940R as described in the ADC 316 series to 

communicate cargo movements to CMOS via DAAS. The PIC is able to subscribe to DAAS for 

these transactions and receive near-real time updates of cargo movements. The DLA Logistics 

Management Standards Office and ILS-S have agreed that the use of the serial number in the 

940R was an interim solution. The long-range solution is to include the serial number in ILS-S 

status transactions and, once that is implemented, to remove the serial numbers from the CMOS 

940R transactions. In all discussions with PIC, it was critical that all NWRM (serial number) 

transactions associated with property movements included the serial numbers. The status 

transactions include the 856S and 870S transactions. 

(4) In cases where SBSS outbound shipments are destined for other Service 

customers, the ILS-S-produced DLMS status transactions will contain serial number/UII data. 

Therefore, if the other Service destination bases currently consume DLMS status transactions, 

they may also plan to accept the serial number/UII data. 

 

 c. Current Document Identifier Codes and DLMS IC’s in use today 

AE1, AE2 – 870S. 

5. PROPOSED CHANGE(S): 

a. Description of Change: 
ADC 407, Page 3 

(1) This change will allow for the inclusion of UII and/or Serial Number data in 

DLMS 870S transactions in support of the supply transportation interchange. The supply 

status applicable to this change is generated by ILS-S (Air Force retail supply system). 

(2) The ADC authorizes the generation of an information copy of the 870S to 

satisfy a specific Air Force PIC NWRM need. 

(3) A new qualifier is established to identify the retail supply activity generating 

the supply status. In association with this new qualifier, updated DLMS-to-80-rp MILS 

conversion rules are also provided. 

b. Procedures: Staffing Note: Inclusion of the UII/serial number on the DLMS 

Supply Status is restricted to this Air Force requirement as specifically described below. 

(1) ILS-S will create the 870S identifying applicable UIIs and serial numbers as 

authorized under the PIC NWRM UIT program. 

(2) DAAS will provide an information copy (image) of the 870S transaction to the 

Air Force PIC Fusion. The information copy will be identified in the N1 segment of table 2, by a 

specific qualifier in the N101, a RIC in the N104 for the Air Force PIC NWRM Fusion Center, 

combined with a value in the N106 segment, to ensure an information copy of the 870S 

transaction is sent to Air Force PIC. 

(3) Supply status provided via the ILS-S-produced 870S transactions may 

overwrite the status provided by the ICP. Existing MILSTRIP-authorized supply status codes 

will be used. 

(4) Update the DLMS Supplement as shown:

# Location Revision to 

870S Supply Status

Reason for 

Change 

/SBSS Notes

1 DLMS 

Introductory 

Note 

Add ADC 407 to DLMS Introductory note:

- ADC 407, Requirements for Unique Item Tracking (UIT) for positive 

Inventory Control (PIC) Nuclear Weapons related Material (NWRM) in 

the DLMS Supply Status (870S) Supporting the Cargo Movement 

Operations System (CMOS) Interface 

To identify 

changes in the DS. 

2 1/N101/50 Revise existing DLMS notes and add new DLMS Qualifier 1Q and 

DLMS note : 

GP Gateway Provider 

DLMS Note: 

Use to indicate the organization DLA Transaction Services is

providing rerouting of status.

Administrative 

clarification (the 

detail table use of 

GP was defined 

for DAAS use, but 

this header table 

was not clearly 
ADC 407, Page 4 

Add:

1Q Military Facility 

DLMS Note: 

For intra-AF supply status for lateral movements, to identify the 

activity shipping the materiel and providing supply status.

identified). 

Establishes a new 

qualifier to 

identify the 

activity preparing 

the status so that 

base-level supply 

status can be 

uniquely 

recognized. 

3 2/N101/90 Revise DLMS notes : 

GP Gateway Provider 

DLMS Note: 

Use to identify DAASC DLA Transaction Services as the “TO” 

organization for Component-generated supply status forwarded for 

DAAS distribution to status recipients under MILSTRIP/DLMS 

distribution rules (DLMS equivalent of AE8). 

Z8 Last Known Source of Supply 

DLMS Note: 

1. Use for requisition supply status transactions to identify the supply 

source to which any future inquires should be addressed. 

2. For intra-AF supply status for lateral movements, may be used to 

identify the shipping activity to which any future inquires should be 

addressed. Refer to ADC 407. 

Updates 

organization 

name. 

Clarifies usage 

under current Air 

Force procedures. 

4 Open the LX 

loop at 340 

Add segment level Federal and DLMS Notes:

Federal Note: 

1. Use the 2/LX /340 loop to provide Item Unique Identification (IUID) 

information for the purpose of Unique Item Tracking (UIT). 

2. Use the LX segment as a counter to identify the number of 2/LX/340 

loop iterations in the transaction set. 

DLMS Note: 

1. Use the 2/LX/340 loop only when this transaction supports the Retail 

Transportation and Supply Receipt and Acknowledgement Interchange 

Standard Base Supply System (SBSS) interface with CMOS to provide the 

unique item identifier (UII) and/ or serial number under the Positive 

Inventory Control (PIC) Nuclear Weapon Related Materiel (NWRM) UIT 

program. Refer to ADC 407. 

2. The 2/LX/340 loop is repeated for each item to be uniquely identified 

and provides flexibility to accommodate tracking by UII or serial number. 

3. The entire 2/LX//340 loop is a DLMS enhancement. 

Makes available 

appropriate 

segments and data 

elements for 

inclusion of item 

identification 

information. 

Provides general 

instructions for 

use. 
ADC 407, Page 5 

5 Open 

2/LX01/340 

Add Federal Note:

Federal Note: In the first 2/LX/340 loop iteration, cite numeric 1. In each 

subsequent loop iteration, increase incrementally by 1.

Provides 

instructions for 

use. 

6 Open 

2/REF/350 

Add segment level Federal and DLMS Notes:

Federal Note: 

Use this segment to provide Item Unique Identification (IUID) 

information.

DLMS Note: 

1. Use only when this transaction supports the Retail Transportation and 

Supply Receipt and Acknowledgement Interchange SBSS interface with 

CMOS to provide the UII and/or serial number under the PIC NWRM 

UIT program 

2. This transaction will support item identification based upon the UII or 

the serial number. 

3. Use multiple iterations of 2/REF/350 segment within the 2/LX/340 loop, 

to provide identifying information for an item as needed.

Provides 

instructions for 

use. 

7 2/REF01/350 Add qualifiers with associated DLMS notes:

SE Serial Number 

DLMS Note: 

1. Use to identify the serial number. The serial number may not exceed 30 

characters in accordance with IUID policy. 

2. Serial number may be used alone for legacy items when UII is not 

assigned, otherwise use two occurrences of this segment to identify both 

the serial number and the UII. A maximum of 60 items may be identified 

for the CMOS interface. Refer to ADC 407. 

U3 Unique Supplier Identification Number (USIN) 

DLMS Note: 

1. Use to identify the UII. The UII may not exceed 50 characters in 

accordance with IUID policy. A data maintenance action was approved in 

version 5020. The approved code/name is "UII - Department of Defense 

Unique Item Identifier.” 

2. A maximum of 60 items may be identified for the CMOS interface. 

Refer to ADC 407.

To perpetuate UII 

and/or serial 

numbers on status 

notifications. This 

allows for 

increased asset 

visibility. 

8 Open 

2/REF02/350 

Add DLMS Note:

DLMS Note: Use to indicate serial number when REF01=SE.

Clarification. 

9 Open 

2/REF03/350 

Add DLMS Note:

DLMS Note: Use to indicate UII value when REF01=U3.

Clarification. 

10 2/N101/90 Add new DLMS Qualifier and DLMS note: 

KK Registering Party 

DLMS Notes: 

1. Use to identify the Component UIT registry. May be used by 

a Component when their UIT process requires that a copy of the 

To clearly 

identify that the 

870S transaction 

is an information 

copy for AF PIC 

Fusion. 
ADC 407, Page 6 

transaction should also be sent to a UIT registry for information 

purposes. Must be used with 2/N106/90 code 

‘PK-Party to Receive Copy’ to identify that this is only an 

information copy of the transaction, for use with the 

Component UIT registry. Cite the applicable Routing 

Identifier in 2/N104. 

2. Authorized DLMS enhancement for Air Force use with PIC 

NWRM UIT program. For PIC UIT, must use in conjunction with 

2/N106 code PK and cite the applicable Routing Identifier in 

2/N104.

Staffing Note: 

AF must verify 

that a Routing 

Identifier has 

been assigned 

for the PIC 

Fusion Center.

11 2/N106/90 Add new DLMS Qualifier and DLMS note : 

PK Party to Receive Copy 

DLMS Notes: 

1. Use when appropriate to send an information copy to a 

Component UIT registry. For use with N101 code ‘KK’. 

2. Authorized DLMS enhancement for Air Force use with PIC 

NWRM UIT program. For PIC UIT, must use in conjunction 

with 2/N101 code ‘KK’ and cite the applicable Routing 

Identifier in 2/N104. 

3. Except as noted above, DLMS enhancement; Refer to ADC 407.

To clearly 

identify that the 

870S transaction 

is an information 

copy for AF PIC 

Fusion use. 

(5) Update DoD 4000.25-M, Vol 3, Chapter 2, Retail Supply and Transportation 

Interchange (Stock and Non-Stock Shipments), as shown in Enclosure 1. DLMS Vol 3 has been 

distributed via approved DLMS change; formal publication is pending. 

(6) Update DoD 4000.25-M, Vol 2, Chapter 5, Status Reporting, and Chapter 19, 

Unique Item Tracking, to add the 870S procedures as shown in Enclosure 2 

 

6. REASON FOR CHANGE: 

a. The changes are proposed to ensure increased asset/shipment visibility of critical Air 

Force items. The inclusion of UIT/Serial Numbers on the ILS-S (Air Force Retail Supply) 

Supply Status transaction (870S) will provide intransit visibility and accountability of all 

government assets being shipped within the Defense Transportation System (DTS). In addition, 

the transactions will provide end-users an electronic method of obtaining shipment data and 

status codes on specific line items upon inquiry. 

b. The primary reason for adding the UIT/Serial Number to the ILS-S (Air Force Retail 

Supply) 870S (Supply Status) transaction is to immediately provide notification of any cargo 

movement involving an NWRM item. This transaction is an initial alert that a cargo movement is 

going to take place. The change allows the creation of an information copy (image) of the 

transaction for routing to the Air Force PIC NWRM. The purpose of this requested action is to 

provide AF NWRM PIC visibility of Air Force NWRM assets transacted through the Standard 

Base Supply System (SBSS)/Integrated Logistics. 
ADC 407, Page 7 

c. Once the item has been received and processed through transportation an 856S (Ship 

Status) will be produced with the UIT/Serial Number information - this transaction tells the 

recipient that the cargo movement has taken place. This capability will replace the interim 

capability described in ADC 316A where UII/serial numbers were added to the CMOS 940R. It 

was decided then that we would eventually remove the UII/serial numbers from the CMOS 940R 

and replace it with the use of UII/serial numbers on the supply status transactions. 

7. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Adding UII/serial number data to the transaction set will improve asset 

visibility throughout the transportation processing and movement cycle while decreasing cargo 

movement processing times. The changes will also allow the transportation and supply activities 

to communicate in the clear status information electronically for each line item. The proposed 

changes to the supplements enable DLMS compliant systems to use extended DLMS 

enhancements that would not otherwise be available in a MILS environment; while MILS-based 

supply systems will be able to interface with transportation, through transformation of data by 

DLA Transaction Services. 

b. Disadvantages: None. 

8. ALTERNATIVES: Several alternative approaches may be considered in implementing the 

requested change: 

a. Authorize inter-Service flow of base-level supply status, or 

b. Require SBSS/ILS-S to recognize inter-Service use and block identification of nonAir Force transaction supply status recipients (these activities would receive supply status from 

the ICP under MILSTRIP business rules). 

9. Implementation Schedule: The changes necessary for DLA Transaction Services to 

support this ADC will be in place by February 2011. Actual implementation requires 

establishment of a unique routing identifier for PIC Fusion and a DAAS interface for transaction 

exchange. 

10. IMPACT: 

a. Routing Identifier Code. The USAF shall assign a routing identifier for use in 

transactions requiring distribution to the PIC Fusion Center. 

b. ILS-S to Implement DLMS: Supply Status 870S for serialized item tracking will be 

generated per procedures described above. 

b. Implementation of IUID Policy. The implementation of this UIT requirement is not 

dependent upon the further perpetuation of the 870S serial number/UII. However, the goal is 
ADC 407, Page 8 

that the UII/serial numbers be provided on the 856S Shipment Status under planned DoD policy 

for shipment of NWRM. The use of the 870S is not currently envisioned for use in this context 

under DoD policy and is considered a unique Air Force requirement. 

c. UII/Serial Number Reconciliation. Procedures must be established for comparison 

between the list of UIIs/serial number identified by the Air Force supply activity on the 870S 

Supply Status and those items actually shipped as identified by the CMOS transportation activity 

on the 856S Shipment Status. Reconciliation and any potential corrective actions must be 

specified in the procedures. 

d. DAAS Mapping/Routing. 

 (1) DAAS updates are required to prepare the information copy of the supply 

status based upon inclusion of the Party to Receive Copy as an intended recipient. 

(2) DAAS update for conversions from DLMS to 80-rp legacy supply status 

format is required for this use of the 870S. It is understood that UII/serial numbers will be 

dropped when converted to the legacy format. 

Field Name 

Record 

Position 

(DLSS) Conditions DLMS Data Element Table 

Owning Inventory 

Control Point 

4-6 If RP1-2=AB or AE N101=Z4 

N103=M4 

N104=RP 4-6 

N106=FR 

1 

Activity Preparing Status 

for Lateral Movement 

(For Intra-AF, DLMS to 

MILS only) 

4-6 If RP1-3=AE1 or AE2 N101=1Q 

N103=M4 

N104=RP 4-6 

N106=FR 

1 

(3) DLA Transaction Services will block AF-unique DLMS Supply Status 

(citing N101=1Q) from being transmitted to non-AF customers (via either conversion to 80-rp 

format or in its original DLMS format). It is anticipated that the 80-rp AE1/AE2 will be phased 

out under the ILS-S implementation, therefore no special rules are provided for the 80-rp 

conversion to DLMS. Conversion of the AE1 or AE2 provided by non-DLMS AF activities will 

be converted to DLMS using the Z4 qualifier. 

11. COST SAVINGS/AVOIDANCE/TANGIBLE BENEFITS: 

a. Cost Savings/Avoidance: There may be a cost savings by reducing the man-hours 

used in managing the shipment/asset status of critical Air Force items. The use of the ‘automatic’ 

electronic transactions that will carry the UII/serial number data will reduce the number of man 

hours required for the otherwise manual intensive process of managing shipment/asset status. 
ADC 407, Page 9 

c. Tangible Benefits: 

(1) Provides near real time shipment/asset status of SBSS shipments to 

DAAS, PIC Fusion Center supporting NWRM control. 

(2) See also “Advantages” listed in paragraph 7 above. 
Enclosure 1, Page 1 

ENCLOSURE 1, DLMS Volume 3, Chapter 2 

Remove selected text as indicated: 

 

C2. CHAPTER 2

RETAIL SUPPLY AND TRANSPORTATION 

INTERCHANGE (STOCK AND NON-STOCK SHIPMENTS)

C2.1. GENERAL. This chapter provides procedures for use in retail transportation and supply processes 

related to the transportation in-check of cargo from a supply warehouse and subsequent outbound 

shipment by the servicing transportation activity. This interchange creates a virtual warehouse between 

supply and transportation by standardizing a supply-transportation interchange and provides intransit 

visibility and accountability of government assets shipped in the Defense Transportation System (DTS). 

The transactions provide users with an electronic method of obtaining shipment data and status on 

specific line items upon inquiry. 

C2.2. BACKGROUND. The information described in this section implements a standardized 

interchange between retail transportation and supply through the use of EDI transactions. For material 

requirements processed using standard MILSTRIP and DLMS procedures, the standardized interchange 

employs DS 940R (Warehouse Shipping Order) and DS 945A (Warehouse Shipping Advice). This 

standard provides retail supply systems the ability to pre-position release order data in transportation, to 

submit follow-up status messages to transportation requesting updated shipment status, and to submit 

cancellation requests to transportation for release orders already turned over to transportation for 

shipment planning and execution. The standard also provides retail transportation systems the capability 

to provide supply status messages to supply, to provide cancellation response messages to supply, and to 

submit material release confirmation messages to supply when the material has shipped. 

C2.3. STOCK SHIPMENT PROCEDURES

 C2.3.1. Supply and Transportation Systems. Initially there are five Automated Information 

Systems (AIS) that are expected to use this standardized interchange between retail transportation and 

supply activities. They are the Defense Medical Logistics Standard Support (DMLSS), Global Combat 

Support System – Marine Corps (GCSS-MC), USAF Expeditionary Combat Support System (ECSS) and 

the Standard Base Supply System (SBSS) which represent the supply systems for their respective 

business areas. The Cargo Movement Operations System (CMOS) represents the transportation system. 

Systems other than those mentioned in this document, planning to use these standardized interchange 

transactions to implement a similar capability must coordinate with DLMSO and United States 

Transportation Command (USTRANSCOM) prior to attempting to implement the interchange. 

 C2.3.2. Retail Supply Activity. This paragraph provides general procedures for retail supply 

activities related to the delivery of items to the servicing transportation activity for further shipment. 
Enclosure 1, Page 2 

 C.2.3.2.1 Pre-positioned Release Order. For designated supply trading partners, DAAS shall 

transmit copies of the DS 940R, Material Release Order/Disposal Release Order/Redistribution Order, 

(DICs A2_/A5_/A5J/A4_) transactions to the designated transportation system to be pre-positioned 

awaiting actual arrival of cargo from the supply warehouse. 

 C.2.3.2.1.1 For designated supply trading partners (currently limited to the SBSS - 

CMOS interface) the Materiel Release 940R will be used to pass Federal Logistics Information System 

(FLIS) NSN item data (as identified in the 940R) that is not otherwise available to CMOS. This is an 

interim measure pending establishment of a FLIS interface. 

 C2.3.2.1.2. Pre-designated supply trading partners (currently limited to the SBSS –

CMOS interface), an information copy (image) of the Material Release 940R will be used in support of 

Air Force PIC Fusion program data requirements. The routing of a additional information-only copy of 

the DLMS standard transaction is authorized for forwarding PIC fusion data needed for Air Force UIT 

registry. This is a specific authorized use with unique identifiers to flag the transaction as information 

only. 
Enclosure 2, Page 1

Enclosure 2, DLMS Manual Volume 2 

A. Chapter 5. Insert the following paragraphs in Chapter 5, Status Reporting:

 C.2.5.2.XX Air Force Integrated Logistics Solution-Supply (ILS-S) (Retail Supply) 

Supply Status (870S) shall be used on an intra-Air Force basis to provide the latest status to the 

intended receiving activity. Additionally, supply status will be used to support the unique item tracking 

(UIT) program for Positive Inventory Control (PIC) Nuclear Weapon Related Materiel (NWRM) by 

providing UII and/or serial numbers. For legacy items where the unique item identifiers (UIIs) has 

not been marked in accordance with Item Unique Identification (IUID) policy, the serial number alone 

will be passed. 

 C2.52.XX.1 DLA Transaction Services shall enable transmission of 

information copies of the ILS-S Supply Status to the NWRM PIC Fusion Module UIT Registry to 

ensure the PIC NWRM program has near real time access to UIIs and the associated serial numbers of 

NWRM item movements. 

 C2.52.XX.2. DLA Transaction Services shall block transmission of ILS-S Supply 

Status to non-Air Force recipients where feasible. 

B. Chapter 19. 

(1) Insert the following paragraph in Chapter 19, Unique Item Tracking, and renumber 

remaining paragraphs: 

 C.2.19.13 Air Force Integrated Logistics Solution-Supply (ILS-S) (Retail Supply) 

Supply Status (870S) shall be used on an intra-Air Force basis to provide the latest status to the 

intended receiving activity including UII and/or serial number in support of UIT for Positive Inventory 

Control (PIC) Nuclear Weapon Related Materiel (NWRM). For legacy items where the UII has not 

been marked in accordance with IUID policy, the serial number alone will be passed. DLA 

Transaction Services shall enable transmission of information copies of the ILS-S Supply Status to the 

NWRM PIC Fusion Module UIT Registry to ensure the PIC NWRM program has near real time 

access to unique item identifiers (UIIs) and the associated serial numbers of NWRM item movements. 

(2) Add 870S to Table C19.T1, DLMS Transactions with UIT Capability: 

DS # TITLE 

Process IAW 

(DLMS Volume, Chapter) 

870S Supply Status Vol 2, Chapter 5