January 6, 2005 

DLMSO

MEMORANDUM FOR: SEE DISTRIBUTION 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 145, 

New DLMS Supplement (DS) and Federal Implementation Convention 650C, 

Component Packing Confirmation, in Support of Medical Requirements (Supply) 

 

The attached change to DOD 4000.25-M, DLMS, is approved for immediate implementation. 

The updated DLMS Supplement will be posted to the Defense Logistics Management Standards 

Office (DLMSO) web site (http://www.dla.mil/j-6/dlmso/ICs/Default.htm) within 30 days from 

the above date for implementation planning. DLMSO will submit this transaction concurrently 

to the governing Federal Implementation Convention to the DOD Electronic Data Interchange 

Standards Management Committee, and the Federal Electronic Data Interchange Standards 

Management Coordinating Committee, and applicable working groups. 

 

 Addressees may direct questions to the DLMSO point of contact, Ms. Mary Jane Johnson, 

703-767-0677, DSN 427-0677, or e-mail: Mary.Jane.Johnson@dla.mil. Others must contact 

their Component designated Supply Process Review Committee representative. 

 //S// 

 JAMES A. JOHNSON 

 Director 

 Defense Logistics Management 

 Standards Office 

Attachment 

DISTRIBUTION: 

Supply PRC Representatives 

USAMMA 

cc: 

ADUSD(L)SCI 

 LMI
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ADC 145 

Attachment 

ATTACHMENT TO ADC 145 

New DLMS Supplement (DS) and Federal Implementation Convention 650C, Component 

Packing Confirmation, in Support of Medical Requirements (Supply) 

1. ORIGINATOR 

a. Service/Agency: Defense Logistics Agency (DLA). 

b. Originator: Ms. Mary Day, HQ DLA, and Mrs. Brenda Meadows HQ 

DLA, Distribution and Reutilization Policy, Distribution Management Division, Materiel 

Accountability and Distribution Policy Branch (J-3731). 

2. FUNCTIONAL AREA. Primary: Supply

3. REQUESTED CHANGE 

a. Title: New DLMS Supplement (DS) and Federal Implementation Convention 

650C, Component Packing Confirmation, in Support of Medical Requirements (Supply) 

b. Description of Change. The purpose of this change is to support the Medical 

community requirement for a DLMS Component Packing Confirmation transaction. The 

basic processes involved in the information exchanges covered by this change are consistent 

with current processes used by Defense Supply Center-Philadelphia (DSCP), however, the 

medium of exchange will be the DLMS ANSI ASC X12 standard transaction set rather than 

the current non-DLSS DLA-unique C2F transaction. This change requires creation of a new 

650C Federal Implementation convention as well as the DS to the 650C. 

c. Procedures: Revise DoD 4000.25-2-M, Volume 2 Supply, Chapter 20 

procedures to add a new paragraph C20.6 as shown at the enclosure. The procedural change 

is identified by bold italicized text. 

d. Alternatives: None known. 

4. REASON FOR CHANGE: Incorporation into DLMS of non-DLSS DI Code C2F, 

Component Packing Confirmation functionality, in support of the DSCP requirement. 

5. ADVANTAGES AND DISADVANTAGES 

a. Advantages: Provides updated electronic business method of communication for 

the DoD Medical requirement.

b. Disadvantages: None known. 
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ADC 145 

Attachment 

6. Comments and Disposition for PDC 127 comments (changes to DS 650C identified 

by double underscore and highlighted text): 

ORGANIZATION PDC 127 COMMENT DISPOSITION 

DAASC 

Mr. Dave Brown 

DAASC requested inclusion of the LM/LQ 

segment for Document Identifier code in the 

transitional mixed DLSS/DLMS environment. 

LM/LQ segment added.

USAMMA 

Mr. Glenn Gincley 

Currently DLA provides a "Packed Data file" 

to USAMMA that provides additional 

information about the items packed that is not 

in a C2F transaction. I identified the Quality 

Control data however other data 

elements/information is also provided. Suggest 

this data be identified/provided in the 650C 

format. 

DLMSO will staff PDC 161 to 

incorporate the “Packed Data File” 

information and quality control data in 

DS 650C. 

USAMMA 

Mr. Glenn Gincley 

Delete LIN01

RATIONALE - the AIN or preferably the Asset 

Control Number (ACN) is provided in a parent HL 

level similar to a 650A.

 

 

 

Asset Control Number (ACN) is not part 

of DI Code C2F. DLMSO will propose 

adding ACN as part of new PDC 161. 

Concur with deleting Assemblage 

Identification Number (AIN) at LIN01 

and moving to LIN02 consistent with DS 

650A as follows: 

Make 2/LIN01/0400 Not Used

2/LIN/02/0400, Add code A3:

A3 Locally Assigned Control Number

DLMS note: Must use with the Component 

Packing Confirmation loop, to identify the 

Assemblage Identification Number (AIN).

USAMMA 

Mr. Glenn Gincley 

LIN04/LIN05 Add Code N4, VC, VP.

 

RATIONALE - provide vendor part number 

information. 

Identified codes are not part of DI code 

C2F. DLMSO will propose adding as 

part of new PDC 161 change to add 

Packed Data File information to DS 650C. 

USAMMA 

Mr. Glenn Gincley 

At some point perhaps UID information should also 

be included in the 650C transaction set. 

DLMSO will propose addition of UID 

data to DS 650C as part of new PDC 161.

DLMSO 

Ms.Mary Jane 

Johnson 

Administrative changes made for consistency with 

other DS to add at various data elements: 

Federal Note: Use any code.

DLMS Note: For DLMS use, only the following 

codes are authorized.

7. IMPACT: 

a. Publication(s): 

• DoD 4000.25-2-M DLMS, Volume 2, Chapter 20 and DS 650C 

• Component manuals addressing use of non-DLSS DI Code C2F 

• DAASC 650C/C2F map to be created 
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ADC 145 

Attachment 

 

8. DI Code C2F data mapping to DS 650C, version 4030: 

DI Code C2F Format DS 650C Mapping 

Record 

position(s) 

Field Name Table/Segment/Position: Code (if applicable) 

1-3 Document Identifier Code (C2F) 1/BGN07/020: Code ZB - Report of Work Candidate 

4-6 Routing Identifier Code To 1/N101/050: Code Z4 – Owning ICP 

1/N103/050: Code M4 - RIC 

1/N104/050: RI Code value 

1/N106/050: Code TO – Message To 

7 Quantity Reversal Indicator 2/QTY01/060: Code UA – Units Completed. See 

note: “To reverse all or part of a transaction, use a 

minus sign in front of the quantity to be reversed.” 

8-22 Stock Number 2/LIN02/040: FS – National Stock Number (NSN) 

2/LIN03/040: NSN value 

23-24 Unit Of Issue 2/QTY03/060: Composite Unit of Measure 

25-31 Quantity Packed 2QTY01/060: Code UA – Units Completed 

2/QTY02/060: Numeric value of quantity 

32-35 Build Directive Number (BDN) 1/REF01/030: Code WO - Work Order Number 

1/REF02/030: BDN value 

36-37 Assemblage Identification Number (AIN) 2/LIN/02/0400, Add code A3

DLMS note: Must use with the Component Packing 

Confirmation loop, to identify the Assemblage 

Identification Number (AIN).

2/LIN01/040: AIN value

38-42 Total Number Of Assemblages 2QTY01/060: Code 63 - On order Quantity 

2/QTY02/060: Total Number of Assemblages value 

43-46 Blank NA 

47-50 Container Sequence Number (CSN) 2/REF01/030: Code SQ - Container Sequence 

Number 

2/REF02/030: CSN value 

51-54 Blank NA 

55-69 Original Component Stock Number 2/LIN04/040: OE –Original Equipment Number 

2/LIN05/040: Original Component Stock Number 

value 

70-72 Routing Identifier Code From 1/N101/050: Code WZ-Final Maintenance 

Organization 

1/N103/050: Code M4 - RIC 

1/N104/050: RI Code value 

1/N106/050/ code FR – Message from 

73-77 Blank NA 

78-80 Sort Sequence Number (SSN) 2/REF01/030: Code 55 - Sequence Number 

2/REF02/030: SSN value 
DoD 4000.25-M, Vol 2 

ADC 145 Enclosure 

ENCLOSURE TO ADC 145 

Chapter 20 

MEDICAL UNIT ASSEMBLY PROGRAM 

C20.1 GENERAL. This chapter provides procedures supporting the DoD Medical Unit 

Assembly Program. This program is an integral part of the DoD Deployable Medical 

Systems (DEPMEDS). These procedures cover from issuance of the advance 

assembly build/release order through the actual building and packing of the assembled 

component. Included are receipts at the assembly activity (DSS assembly depot, etc.), 

from both procurement and non-procurement sources and the reporting of those 

receipts to the assembly manager (i.e., United States Army Medical Materiel Agency 

(USAMMA), Defense Supply Center-Philadelphia (DSCP), etc). Receipts under the 

USAMMA Prime Vendor Program are included. 

C20.2 APPLIABILITY AND SCOPE. These procedures apply primarily to DLA and 

USAMMA, who issue/process transactions in support of the DoD Medical Unit Assembly 

Program. Other DoD Components who participate in this program or other like 

programs shall comply with these procedures. 

C20.3 BUILD REQUIREMENT. The assembly manager shall use the DS to Federal IC 

650A, Assembly Component Maintenance Structure, to identify to the assembly activity 

the specific medical assembly to be built. DS 650A may also be used by the assembly 

manager and assembly activity to enter corrections, provide missing data, or to transmit 

history data. This is the initial transaction establishing the requirement and identifies the 

end-item to be assembled, as initiated by a new requisition, or by changes to a previous 

one. The transaction provides the build directive number (BDN), unit assembly number, 

end-item nomenclature, cost estimate, total number of assemblies to be built, number of 

components in each, and DoDAAC of the ship-to activity by providing the assembly 

activity sufficient information to start planning the end-item assembly. 

C20.4 DUE-IN ESTABLISHMENT. The assembly manager shall use DS 527D, Duein/Advance Receipt/Due Verification, to establish advance receipt information (prepositioned material receipt) at the assembly activity. DS 527D provides the 

procurement instrument identification number (i.e., contract number), contract line item 

number, call order serial number, NSN, part number, BDN, and other information 

necessary to ensure the assembly activity receipts the item in the correct BDN. DS 

527D also provides data to prepare DS 527R, Receipt, Inquiry, Response, and MRA, 

upon receipt of the material. Assembly managers and assembly activities shall follow 

procedures in Chapter 12, Due-in and Advance Receipt Information, to establish 

advance receipt information and to maintain control of material due-in. 

C20.5 RECEIPT PROCESSING. The assembly activity shall report receipts 

(procurement and non-procurement) to the assembly manager using DS 527R. This 

notifies the assembly manager that assembly components have been received for a 

specific build/assembly of the medical end item. Assembly activities will maintain 
DoD 4000.25-M, Vol 2 

ADC 145 Enclosure 

accountability by processing receipts from new procurements within 7 calendar days 

and all other receipts within 10 calendar days. Receipts are measured from date turned 

over by the carrier to the designated receiving activity to date when storage 

location/proof of storage is posted in the receiving activity's records. Assembly activities 

shall comply with Chapter 13, Receipt and Material Receipt Acknowledgement, for 

maintaining control of receipts and for reporting discrepant/deficient receipts. 

C20.6 Component Packing Confirmation. The assembly activity shall use DS 

650C, Component Packing Confirmation, to notify the assembly manager that 

packing has been completed at the assembly activity.