1 of 5 

ADC 402 

Attachment 

ATTACHMENT TO ADC 402 

Revise DLMS 947I Inventory Adjustment Transaction and Associated Procedures to 

Support Marine Corps BRAC Storage and Distribution Interface (Supply) 

1. ORIGINATOR: Defense Logistics Agency, DLA J-331, 703-325-1924 (DSN 427)

2. FUNCTIONAL AREA: Primary: Supply/ Logistics.

3. REFERENCES: 

a. Functional Requirements Pre-Design for DLA’s implementation of Base Realignment and 

Closure (BRAC) Storage and Distribution Interface, included in Spiral 2 

b. DLMS Supplement (DS) 947I available at: http://www.dla.mil/j6/dlmso/elibrary/TransFormats/140_997.asp. 

c. DLMSO memorandum, July 1, 2010, subject: Approved DLMS Change (ADC) 381, 

Procedures and Additional Data Content supporting Requisitions, Requisition Alerts, and Unit of Use 

Requirements under Navy BRAC SS&D/IMSP (Supply/Finance) (Staffed as PDC 366A) 

d. DLA Logistics Management Standards Office memorandum, October 7, 2010, subject: 

PDC 419, Revise DLMS 527D Prepositioned Materiel Receipt (PMR) and 527R Receipt and 

Associated Procedures to Support Marine Corps BRAC Storage and Distribution Interface (Supply)) 

e. DLA Logistics Management Standards Office memorandum, September 2, 2010, subject:

PDC 384A, Procedures and Data Content for DLMS Warehouse Service Request (940S), and 

Warehouse Service Advice (943A), under Navy and Marine Corps BRAC (Supply) 

4. REQUESTED CHANGE: 

a. Description of Change: This change provides new procedures and updates to a DLMS 

transaction to communicate DS 947I Inventory Adjustment Quantity or Status Adjustment Reason 

(QSAR) Code ‘AG-Ownership Change’ for a new (second) purpose specific to USMC BRAC to 

identify a gain or loss resulting from ownership change associated with re-warehousing. This 

ownership change can be requested by the Marine Corps or can occur as a result of material 

identified as discrepant upon receipt. 

b. Background: BRAC Concept. As a result of the 2005 BRAC decision, storage and 

distribution functions for Operating Material and Supplies associated infrastructure supporting the 

Marine Corps Maintenance Center sites will transfer to DLA. The Marine Corps sites are Maintenance 

Center Albany (MCA) and Maintenance Center Barstow (MCB). The intent of the directive is to 

significantly improve combat effectiveness while reducing costs by developing a world-class, costeffective supply chain focused on readiness; taking every opportunity to eliminate waste, reduce 

touches, reduce cost, and improve readiness. In accordance with the signed CONOPS, DLA has 

agreed to provide storage and distribution support to the Marine Corps sites. 

c. Transaction flow diagrams for generation of DS 947I Inventory Adjustment are shown at 

the enclosure.
2 of 5 

ADC 402 

Attachment 

d. Detailed Procedure: Changes from what was staffed by PDC 423 are highlighted in 

yellow. 

STAFFING NOTE FOR DLA: DLA Logistics Management Standards Office found significant 

repetition between PDC 4191 and PDC 423. To alleviate some of the repetition, our office focused the 

PDC 423 procedures for discrepant material, to only discuss the Supply Condition Code (SCC) 

changes and the associated owner changes. Request DLA review this section closely as part of this 

staffing and correct and clarify the detailed procedures in this section as needed, and provide the 

corrections/clarification as comments to PDC 423. The procedures as written may need some revision; 

for example there may be too many re-warehousing actions involved, especially for moving from SCC 

L or K, to SCC J. DLA RESPONSE: DLA J-6 Comment: J-6 believes the rewarehousing actions as 

stated in the detailed procedures are accurate. Future Process Improvement events may result in further 

streamlined process but the actions stated in the detailed procedures accurately reflects the DLAMarine Corps agreed upon procedures. 

(1) Re-warehousing with Material Discrepant upon receipt

(a) Marine Corps Maintenance Center systems will prepare the DS 527D PMR 

transaction (also known as Advance Receipt Information) in the Industrial Logistics Support 

Management Information System (ILSMIS) and transmit the PMR through DAAS to the DLA 

Distribution Standard System (DSS) operating the collocated DLA warehouse. The request will 

identify material scheduled for delivery to the collocated DLA warehouse. 

(b) If material is known or suspected of being discrepant/deficient at receipt, 

DSS will send a DS 527R Receipt through DAAS to Marine Corps bridge (including original 

Issue Document Number which is addressed in PDC 423) moving material to SDR/PQDR owner 

RIC in SCC L or SCC K (if discrepancy resulted in unknown condition). For material that is 

known to be discrepant by the DLA warehouse, an SDR will be created. For material this is 

suspected to be discrepant, the warehouse location will be transmitted to the MCMC. The 

MCMC Quality Assurance Staff will inspect the material to determine if it is actually discrepant. 

If the material is discrepant an SDR will be prepared at that time. 

STAFFING NOTE FOR DLA: DLA must confirm that SCC K is only used for discrepant materiel 

when condition is unknown. SCC K is not used for discrepancies where SCC is known (e.g., quantity 

discrepancy). DLA RESPONSE: Yes. SCC K will only be used for discrepancies where the actual 

SCC is not known. 

(c) When through a subsequent review it is determined that the material is not 

discrepant or the discrepancy is resolved, if an SDR was submitted the SDR will be cancelled, and 

DSS will send a 947I/DAC with QSAR Code ‘AC-Condition Change’ through DAAS to Marine Corps 

bridge to change the SCC of the material to SCC A, or J if a quality inspection is required. DSS will 

then re-warehouse the material to the proper Owner RIC. The re-warehousing process will produce a 

947I (D8Z/D9Z) with W1901 QSAR Code ‘AG-Ownership Change’. 947I/D9Z is loss to Marine 

Corps discrepant owner account and 947I/D8Z is gain to existing Marine Corps project owner account. 

(d) If material in SCC J on MCMC records subsequently fails inspection and is 

determined to be defective then DSS will DAC the SCC of the material from J to Q using a 947I with 

 

1

 PDC 419 (reference 3d) addresses data content and procedures for DS 527D PMR and 527R Receipt, to support MC 

BRAC. PDC 419 proposes new data for 527D/527R to include a new quantity shortage field on the receipt. 
3 of 5 

ADC 402 

Attachment 

QSAR Code ‘AC-Condition Change’. DSS will then re-warehouse the material to the proper Owner 

RIC. The re-warehousing process will produce a 947I (D8Z/D9Z) with QSAR Code ‘AG-Ownership 

Change’ through DAAS to Marine Corps bridge. 947I/D9Z is loss to existing Marine Corps project 

owner account and 947I/D8Z is gain to Marine Corps discrepant owner account. 

(2) Re-warehousing with owner RIC change2

(a) Marine Corps Maintenance Center systems will prepare and transmit the 940S, 

Warehousing Service Request to the DLA DSS operating the collocated DLA warehouse. The request 

will identify previous owner RIC (ILSMIS file designator or MRP II stock room) and the new 

requested owner RIC (ILSMIS file designator or MRP II stock room). 

(b) DSS logic will change the owner RIC associated with the material and will relocate the material as necessary within the collocated DLA warehouse. 

(c) When re-warehousing action is completed DSS will communicate the action 

to the MCMC with a Warehouse Service Advice, 943A reflecting Action Certification Code A1 

indicating the full quantity has been re-warehoused and protected. 

(d) In addition to providing the Warehouse Service Advice, DSS will create the 

inventory adjustment (947I) indicating an ownership change to reflect the inventory gain and loss 

(Document Identifier (DI) Codes D8_ and D9__, respectively). 

(e) DSS logic will produce a physical inventory request for all negative responses 

(Action Certification Code A2 or A3) on re-warehousing and/or protection actions. The materiel 

owner will receive an inventory adjustment as applicable based on the physical inventory count. 

e. DS 947I Change Table. Revise DS 947I as shown table below. Update to version 

4030 is shown; corresponding update will be made to version 4010. [NOTE: All new 

implementations should use 947I version 4030]: 

Item # Location 

(Version 4030)

DS 947I Inventory Adjustment 

(Table addresses 947I version 4030, corresponding changes 

will be made to version 4010) 

Reason 

1 DLMS Intro 

Notes 

Add ADC 402 to DLMS Introductory note:

- ADC 402, Revise DLMS 947I Inventory Adjustment 

Transaction and Associated Procedures to Support 

Marine Corps BRAC Storage and Distribution Interface 

(Supply) 

Identifies DLMS Changes 

included in the DLMS 

Supplement 

 

2 PDC 384A (reference 3e) documents procedures for MC BRAC use of Warehouse Service Request (940S) and 

Warehouse Service Advice (943A).
4 of 5 

ADC 402 

Attachment 

Item # Location 

(Version 4030)

DS 947I Inventory Adjustment 

(Table addresses 947I version 4030, corresponding changes 

will be made to version 4010) 

Reason 

2 2/W1901/0200 Revise W1901 DLMS note: 

DLMS Note: 1. The information conveyed by the 

W1901 Quantity or Status Adjustment Reason 

Code corresponds to the functionality conveyed by 

the third position of MILSTRAP Document 

Identifier (DI) Codes D8_ or D9__, and by the DI 

Code DAC, DAD or DAS reasons for inventory 

adjustment, when there is a corresponding MILSTRAP 

functionality. The corresponding MILSTRAP DI Code is 

shown after each adjustment reason code below for 

information in a mixed DLSS/DLMS environment. 

Codes for functionality that was not available in MILS 

show no corresponding MILSTRAP DI Code. 

Administrative update for 

clarification. 

3 2/W1901/0200 Revise DLMS notes for existing qualifier AG:

AG Ownership Change 

DLMS Note: Inventory Adjustment (Ownership). 

Two Uses: 

(1) Use for Single Manager for Conventional 

Ammunition (SCMA): gain, loss, or dual adjustment 

resulting from ownership transfer by the SMCA (DI 

Code D8S or D9S or DAS functionality in 

MILSTRAP; use of these MILSTRAP DI Codes is 

restricted to users of the conventional ammunition 

system). 

(2) For DLA industrial activity support agreement 

with Marine Corps only, identifies a gain or loss 

resulting from ownership change associated with 

rewarehousing. This ownership change can be 

requested by the Marine Corps or can occur as a 

result of material identified as discrepant upon 

receipt. There is no corresponding MILSTRAP DI 

Code for this use, so D8Z/D9Z may be used to satisfy 

a DI Code requirement in a mixed DLMS/DLSS 

environment when a MILSTRAP DI Code is needed. 

Refer to ADC 402. 

To accommodate Marine 

Corps-DLA BRAC 

SS&D/IMSP requirement 

to change owner and 

rewarehouse material 

within the collocated DSS 

warehouse 

5. Alternatives: EBS will not be able to support the Marine Corps BRAC Storage and Distribution 

Interface Spiral 2 processes using DLMS standard transactions and will need to consider non-standard 

options. 

6. REASON FOR CHANGE: As a result of BRAC 2005 Storage and Distribution Interface, DLA DSS is 

required to send receipt information to the MCMC systems to ensure the same or better functionality exists 

after the implementation of BRAC 2005 as before. 
5 of 5 

ADC 402 

Attachment 

7. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: MRP II, ILSMIS, and DLA DSS will be able to comply with DLMS standards for 

the Marine Corps BRAC Storage and Distribution Interface.

b. Disadvantages: None identified.

8. DAAS Mapping: Update DAAS maps for 947I as required. 

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: DLA and Marine Corps testing will 

begin November 15, 2010. Target implementation is February 22, 2011. 

10. IMPACT: 

a. Publications: 

(1) Requires update to DS 947I.

(2) Requires update to DOD 4000.25-M, DLMS, to add procedures for the MC BRAC 

Storage and Distribution Interface processes described by this PDC. DLA J-33 must document 

procedures for the DLMS manual and provide them upon approval of requested change. 

b. Automated Information Systems (AIS): Applicable DLA and MC systems. 

11. DLMS Data Content: No new 947I data content. 

12. PDC 423 RESPONSES: 

Component Response/Comment Disposition 

DLA Concurs. Noted. 

Marine Corps Concurs as written Noted. 

Navy Concurs with PDC423 as written and submits no additional 

changes or amendments 

Noted. 

DLA Log Mgt 

Stds Ofc 

DOD SDR 

Administrator 

Page 2, paragraph 4d(1)(c), must address that if the SDR was 

submitted and materiel was subsequently found NOT to be 

discrepant, the SDR will be cancelled. See revision in yellow 

highlight below for first sentence: 

“(c) When through a subsequent review it is determined that the material 

is not discrepant or the discrepancy is resolved, if an SDR was submitted 

the SDR will be cancelled, and DSS will...”

Change made. 

Enclosure
1 of 4 

ADC 402 

Enclosure 

ENCLSOURE TO ADC 402 

Transaction Flow Diagrams 

Receipt Condition Code “A” to Stock with Freeze Code Material Discrepant upon receipt: 

 

1. ILSMIS sends 527D to bridge to set inspection required flag on item 

1.1. Bridge passes 527D through DAAS to DSS 

2. Material arrives in discrepant condition

3. DSS sends 527R from DSS through DAAS to bridge (including original Issue 

Document Number) moving material to SDR/PQDR owner RIC in condition code L or 

K 

3.1. Bridge sends 527R to ILSMIS

4. WebSDR created 

4.1. 842A created (future implementation) and passed from DSS through DAAS to 

Bridge 
2 of 4 

ADC 402 

Enclosure 

4.2. (943A) created and passed from DSS through DAAS to bridge for stow of 

discrepant material to SDR/PQDR owner RIC (including actual DSS location 

4.3. INV-6 for condition code K passed from Bridge to MRP II 

NOTE: Location in MRP II should be ILSMIS File Designator from issue 

document history table + a space “ “ + true DSS storage location, 

NOTE: Marine Corps to create new table to store issue document history within 

bridge 

5. If material is determined to be discrepant 

5.1. Warehouse will follow discrepant process from section 6.2.2.4 Disposition of 

Discrepant Material 

6. If material is determined not to be discrepant 

6.1. DSS sends 947I DAC through DAAS to Bridge to change material to condition 

code J 

7. Material requires inspection - (Quality Assurance notified) 

8. Inspection Complete 

8.1. DSS will DAC material (947I DAC) to condition code A for good material or Q for 

defective material 

8.2. DSS passes 947I (D8Z/D9Z) through DAAS to Bridge 

8.3. Bridge passes (947I) to ILSMIS 

8.4. DSS passes 943A through DAAS to Bridge 

8.5. Bridge passes (INV-8) to MRP II 

9. Quality informs maintenance center supply tech to remove freeze code for material in 

ILSMIS (as necessary). ILSMIS should update inspection required flag for all open 

PMR records. Updated PMR (527D) sent from ILSMIS to Bridge 

10. Updated PMR (527D) for any open Dues with NIIN sent from Bridge through DAAS to 

DSS 
3 of 4 

ADC 402 

Enclosure 

ILSMIS file designator change & MRP II stockroom change:

1. ILSMIS file designator change: 

1.1. Marine Corps will perform “Single line transfer”. 

1.2. ILSMIS will send “Single line transfer” transaction to Bridge to identify file 

designator change 

1.3. Bridge will send 940S transaction to DSS to identify owner RIC (file designator) 

change 

1.4. DSS will re-warehouse the material if required based on physical location 

constraints 

2. MRP II stockroom change: 

2.1. Marine Corps will perform INV-8 transfer. 

2.2. MRP II will send INV-8 transaction to Bridge to identify stock room change 

2.3. Bridge will send 940S transaction to DSS to identify stock room change 
4 of 4 

ADC 402 

Enclosure 

2.4. DSS will re-warehouse the material if required based on physical location 

constraints 

3. DSS sends 947I (D8Z/D9Z) to Bridge via DAAS. 

4. If owner change is within SDR/PQDR stock room then (943A) created and passed from 

DSS through DAAS to bridge for stow of material to SDR owner RIC (including actual 

DSS location) 

4.1. INV-6 for condition code A to owner RIC associated with SDR cage passed from 

Bridge to MRP II