DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060.6221 

December 20,2013 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1093, 

Intra-DLA Change for DLA Disposition Services Accumulation Number Update 

Transaction and Procedures using DLMS 846C (Supply/Logistics) 

The attached change to DLM 4000.25, Defense Logistics Management System is 

approved for implementation. The updated DLMS Implementation Convention will be posted 

to the DLA Logistics Management Standards Office Web at 

www.dla.mil/j-6/dlmso/elibrary/TransFormats/140 997.asp within 10 days from the above 

date. 

Addressees may direct questions to Ms. Mary Jane Johnson, (703) 767-0677; DSN 427-0677 

or email: Mary.Jane.Johnson@dla.mil. Others must contact their Service or Agency designated 

Supply PRC representative available at: 

www .dla.rnil/j -6/ dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: ODASD(SCI) 

f(lf~A- RICHARD H. FILLMAN., Lt Col USAF 

Deputy Director 

DLA Logistics Management 

Standards Office 
1 of 4

ADC 1093, Attachment

ATTACHMENT TO ADC 1093

Intra-DLA Change for DLA Disposition Services Accumulation Number 

Update Transaction and Procedures using DLMS 846C (Supply/Logistics)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: J62EAB, 269.961.5748

b. Functional POC: DLA Disposition Services, J5, 269.961.5580

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: DLA Disposition Services’

Accumulation Number Update

3. REFERENCE: Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management 

System, Volume 2, Supply Standards and Procedures,

www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp

4. APPROVED CHANGE(S):

a. Brief Overview of Change: A modified DLMS 846C transaction will allow the 

automatic update/synchronization of a Disposal Turn-In Document’s (DTID) disposition services 

accumulation number from the Enterprise Business System (EBS) to the Distribution Standard 

System (DSS). This change adds a new transaction type to the DLMS 846C for Accumulation 

Number Update.

b. Background:

(1) The DLA Disposition Services is a worldwide presence within the 

Department of Defense, with disposal specialists in 14 foreign countries, two U.S. territories, and 

39 states. DLA Disposition Services’ mission is the execution of disposition solutions for excess 

military property. The Reutilization Business Integration (RBI) project replaced the Disposal

Automated Information System (DAISY) by integrating DLA Disposition Services’ business 

processes within the DLA enterprise suite of applications, including EBS for materiel 

management functions and DSS for warehousing/distribution functions.

(2) Currently the disposition services accumulation number is assigned 

automatically by DSS and sent to EBS via the DLMS 527R Receipt transaction. For reasons 

such as Intermediate Document (IDOC) failures within EBS and DEMIL Challenge, the 

accumulation number between DSS and EBS can sometimes become out of sync and needs to be 

corrected to process the property. The accumulation number is a unique number for the weekly 

time period assigned to all property entering the disposal system during that week. The number 

controls the multitude of disposal cycles Disposition Services uses to manage the ultimate 

disposition of property ensuring all customers have an appropriate time frame to view and 
2 of 4

ADC 1093, Attachment

requisition property. The current manual effort to correct the accumulation number needs to be 

automated. This can best be accomplished using the DLMS 846C transaction to update DLA 

DSS with the new DLA EBS accumulation number.

c. Describe Approved Change in Detail: DLA Disposition Services (approved 

headquarters personnel only) needs the ability to manually change a DTID’s accumulation 

number in EBS. DLA Disposition Services EBS would automatically send that change to the 

DLA Disposition Services Field Office (which uses DSS) via a DLMS 846C Accumulation 

Number Update transaction, to update the accumulation number there. The DLMS 846C 

transaction will pass information that will allow DSS to utilize a new or modified program to 

update the appropriate tables with the new accumulation data. These fields include the DTID

number, date of accumulation change, old accumulation number, and new accumulation number.

d. Revisions to DLM 4000.25 Manuals:

(1) Revise referenced DLM 4000.25, Volume 2, Chapter 16, to add the following 

new paragraphs:

C16.6.7.8. Disposition Services Accumulation Number. The Disposition Services 

Accumulation Number is a unique number for the weekly time period assigned to all 

property entering the disposal system during that week. The number controls the 

multitude of disposal cycles Disposition Services uses to manage the ultimate disposition 

of property and ensures items receive full screening on the RTD web allowing all 

customers to have an appropriate time frame to view and requisition property. The 

original accumulation number is assigned automatically by the DLA Disposition Services 

Field Office and sent to DLA Disposition Services ICP via the DLMS 527R Receipt 

transaction. 

C16.6.7.8.1. When the accumulation number becomes out of sync, DLA 

Disposition Services ICP (approved headquarters personnel only) will manually change 

the DTID’s accumulation number in DLA’s EBS. EBS automatically sends this change to

the DLA Disposition Services Field Office using the DLMS 846C Accumulation Number 

Update transaction.

C16.6.7.8.2. The Accumulation Number Update transaction provides the 

field office with the new accumulation data. The updated fields include: date of 

accumulation number change, old accumulation number, and new accumulation number.

The disposition category code is also passed. For Accumulation Number Update 

transactions, the disposition category value will always be RU as only items in RUReutilization status need to be tracked by an accumulation number. The field office will 

use the RU value to trigger the correct processing of the transaction.

(2) Revise the DLMS 846C Implementation Convention (IC) to create a new

Accumulation Number Update transaction function, as shown in Enclosure 1. Data content 

for the DLMS 846C Accumulation Number Update transaction is shown at Enclosure 2.
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ADC 1093, Attachment

e. Approved Transaction Flow: DLMS 846C Accumulation Number Update 

transaction flows one-way, from DLA Disposition Services (which uses EBS) to the DLA 

Disposition Services Field Office (which uses DSS). There is no requirement for a response 

back from DSS to EBS.

f. Alternatives: None available at this time.

5. REASON FOR CHANGE: Two requirements for DLA Disposition Services were identified 

to be conflicting with each other. The first was for DSS to provide an accumulation number that 

EBS would always accept. The second was that EBS does not allow receipts with incorrect or 

past accumulation numbers to be processed in order to ensure items were guaranteed full 

screening on Reutilization Transfer Donation (RTD) Web. This means that if a receipt, sent in a 

particular accumulation to EBS, is stalled or otherwise unable to be processed until a later 

accumulation cycle, DLA Disposition Services Business Process Analysts (BPAs) must change 

the accumulation on that receipt. DLA EBS use of a DLMS 846C as an Accumulation Number 

Update transaction will allow easier, automated processing of a disposition services accumulation

number change to DSS, and ensure the item maintains full screening on RTD Web.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: 

(1) DLA Disposition Services Headquarter (HQ) BPAs require the ability to 

make a fix in EBS to manually document an accumulation number change for all affected 

DTIDs and then communicate the impact to the field office via a DLMS 846C transaction to 

DSS. This transaction will trigger the sites to research whether or not they have a new area 

to which to move the property, and then set up the accumulation for the new location and/or 

re-label the property with a manual placard of some type to identify the new accumulation.

(2) DLA advises that based on current work load this will affect about 70

percent of DLA Disposition Services deployed sites (about seventy sites), at $30.00 per hour 

average. It will also require the work of HQ BPAs and field personnel to the sum of about 

one hour per day, twice a week, fifty-two weeks a year to process these transactions by 

manual processes. DLA states that this amounts to approximately $218,400 a year. 

b. Disadvantages: Adding the ability to automatically update the accumulation between 

EBS and DSS will require coding changes in both systems, as well as mapping changes for 

DLA Transaction Services.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Target implementation 

date is December, 2013 supporting these two cross system SCRs: SCR DSS-RB3-111: 

Accumulation Changes in DSS - Auto Solution and SCR BOF-13-047: Accumulation 

Changes in EBS - Automatic Solution.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: DLA states savings will be approximately 

$218,400 a year. See paragraph 6.a.(2) for details on DLA’s derivation of cost savings.
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ADC 1093, Attachment

9. IMPACT:

a. New DLMS Data Element: Date of disposition services accumulation number 

change. The accumulation cycle is Saturday through Friday and each week has a unique 

accumulation number. The accumulation number change is effective immediately, as soon as 

the change is made. 

b. Changes to DLMS Data Elements: The composite data in the REF segment is 

used to distinguish between the old and new accumulation numbers passed in the same 

transaction. Implementing systems will have two data elements for accumulation number, but 

both would use the same qualifier (YM); placement within the REF segment determines how 

the values are interpreted. REF01/YM = new accumulation number; while the composite 

REF04/YM = old accumulation number. Ensure that analysts/programmers note that the 

position within the segment is critical to proper interpretation of the values for the accumulation 

number. Refer to the Change Table at Enclosure 1, Rows 5 and 6. 

c. Automated Information Systems (AIS):

(1) DLA: EBS and DSS will require coding changes to properly map and 

process the accumulation update transaction. (EBS System Change Request (SCR) Record 

Number, BOF-13-047; DSS SCR, FRB SCR 13-014).

(2) Other DOD Component systems: No impact. 

d. DLA Transaction Services: DLA Transaction Services will require a mapping 

update for the Accumulation Number Update transaction.

e. Non-DLA Logistics Management Standards Publications: DLA Disposition 

Services BPA training manual.

10. Proposed DLMS Change (PDC) 1093 Response Table. The following responses were 

received:

Component Response to PDC 1093

DLA Concur without comment

Air Force Concur without comment

Marine Corps Concur without comment

USTRANSCOM Abstains

Enclosures
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ADC 1093, Enclosure 1

ENCLOSURE 1 TO ADC 1093

Revise DLMS 846C Implementation Convention as shown:

# Location DLMS 846C Change Reason

1 DLMS

Introductory 

Note 1

Revise DLMS Introductory Note 1 to add 

the following new sentence at the end:

DLA Disposition Services ICP also uses to 

advise the DLA Disposition Services Field 

Office when a Disposition Service 

Accumulation Number has changed.

To identify new transaction purpose for 

accumulation number update.

2 DLMS

Introductory 

Note 5

Add change to DLMS Introductory Note 5:

ADC 1093, Intra-DLA Change for DLA 

Disposition Services Accumulation Number 

Update Transaction and Procedures using 

DLMS 846C (Supply/Logistics)

To identify DLMS changes included in the 

implementation convention.

3 1/BIA02/0200 Add new qualifier RA with DLMS note:

RA Revision Announcement

DLMS Note: Use to identify an 

Accumulation Number Update transaction. 

DLA Disposition Services ICP sends this 

transaction to the DLA Disposition Services

Field Office to advise of a change in the 

disposition services accumulation number.

Refer to ADC 1093.

To identify new 846C transaction function 

to update the disposition services 

accumulation number.

4 2/DTM01/1000 Add qualifier 152 with DLMS note:

152 Effective Date of Change

DLMS Note: Use to identify the date of the 

disposition services accumulation number 

change. Use only with an Accumulation 

Number Update transaction (BIA02 = RA). 

Data DLA Disposition Service requires to 

update the accumulation number.

5 2/REF01/1400 Add qualifier YM with DLMS note: 

YM Resource Screening Reference 

DLMS Note: Use to identify the new

Disposition Services Accumulation Number. 

Use only with an Accumulation Number 

Update transaction. The DLA Disposition 

Services ICP uses to pass the new 

Disposition Services Accumulation Number 

to the DLA Disposition Services Field 

Office. Cite the old accumulation number 

in REF04-01/REF04-02. Refer to ADC

1093.

DLA Disposition Service requires to update 

the accumulation number.

Implementing systems would have two data 

elements but both would use the same 

qualifier (YM) for disposition services 

accumulation number; placement within the 

segment determines how the values are 

interpreted. REF01/YM = new 

accumulation number; while the composite 

REF04/YM = old accumulation number.

Ensure that analysts/programmers note that 

the position within the segment is critical to 

proper interpretation of the values for the 

accumulation number.
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ADC 1093, Enclosure 1

# Location DLMS 846C Change Reason

6 2/REF04-01/ 

1400

Add qualifier YM with DLMS Note:

YM Resource Screening Reference

DLMS Note: Use with REF01 code YM to 

identify the old Disposition Services 

Accumulation Number. Use only with an 

Accumulation Number Update transaction. 

Cite the new accumulation number in 

REF01-02. Refer to ADC 1093.

DLA Disposition Service requires to update 

the accumulation number.

Ensure that analysts/programmers note that 

the position within the REF segment is 

critical to proper interpretation of the values 

for the new and old accumulation numbers.
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ADC 1093, Enclosure 2

ENCLOSURE 2 TO ADC 1093

Accumulation Number Update transaction data requirements (new 846C data 

elements are identified by red italics): 

846C Implementation 

Convention Location

Data used in Accumulation Number Update Transaction

(BIA02 Report Type Code RA)

1/ST/0100 ST segment used per guidance in 846C IC

1/BIA01/0200 00-Original

1/BIA02/0200 Report Type Code RA

1/BIA03/0200 Z

1/BIA04/0200 Date (cite date per IC guidance)

1/BIA05/0200 Time (cite time per IC guidance)

1/N101/0800 Z4 – DLA Disposition Services ICP

1/N103/0800 M4-RIC

1/N104/0800 RIC value

1/N106/0800 FR (message from)

2/LIN/0100 Use segment as required per IC guidance.

2/DTM01-02/1000 097 – date transaction was prepared

2/DTM01-02/1000 152 - Date of Disposition Services accumulation number change

2/REF01-02/1400 YM - New Disposition Services Accumulation Number

2/REF04-01-02/1400 YM - Old Disposition Services Accumulation Number

2/REF01-02/1400 TN – document number

2/REF04-01-02 W8 – document number suffix

2/LQ01-01-02 DCT – Disposition Category Code

2/N101/4500 SB- DLA Disposition Services Field Office

2/N103/4500 M4 - RIC

2/N104/4500 DLA Disposition Services Field Office RIC value

2/N106/4500 TO (message to)

2/SE/0200 SE segment used per guidance in 846C IC