OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

3500 DEFENSE PENTAGON

WASHINGTON, DC 20301-3500

 

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1467, Clarifying Purchase 

Card Use Indicators in the Defense Logistics Management Standard (DLMS) 842A/W, 

Standard Supply Discrepancy Report (SDR) Implementation Convention (IC) 

The Defense Logistics Management Standards change, as outlined in the attachment, is approved 

for implementation.

Addressees may direct questions to Ben Breen, e-mail: DEDSO.SDR@dla.mil. Others must 

contact their designated PRC representative available at https://www.dla.mil/DefenseDataStandards/Committees/Contacts/. 

 Leigh E. Method, SES 

 Deputy Assistant Secretary of Defense 

 for Logistics

Attachments:

As stated

cc:

OUSD(C)

DLA J6DS
Attachment, ADC 1467

Page 1 

Approved Defense Logistics Management Standards Change 1467

Clarifying Purchase Card Use Indicators in the Defense Logistics 

Management Standard 842A/W, Standard Supply Discrepancy Report 

Implementation Convention

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Enterprise 

Data Standards Office (DEDSO, Ben Breen, DEDSO.SDR@dla.mil. 

2. REASON FOR CHANGE: There were no substantial updates to this change during the 

staffing process. 

a. Bottom Line Up-Front: Clarify the intent of codes used to identify purchase card 

use in general versus FedMall use in the Defense Logistics Management Standard (DLMS) 

842A/W, Standard Supply Discrepancy Report (SDR), Follow-up, Correction, Cancellation, & 

Reconsideration Request Implementation Convention (IC).

b. Background: Navy testing of the DLMS 842A/W, raised questions about the proper 

coding for recognizing a government purchase card when it has been used for the requisition. At 

REF segment at position 0700 of the detail section, the test implementation attempted to provide 

both codes PSM, Credit Card, and Uniform Resource Locator (URL). Navy’s test files 

attempted to include both codes, resulting in failed processing in the Defense Automatic 

Addressing System (DAAS). This prompted a review of the DLMS notes for these codes.

The current DLMS note for code URL was developed as part of ADC 1354, Update to 

Allow Both the FedMall Indicator and Document Number Suffix to be Associated with the 

Document Number in a DLMS 842 A/W SDR Report (Reference 10.a). The DLMS note for the 

code PSM goes back to the creation of the DLMS IC. 

Neither note explains that the code indicating “false” is unnecessary when a government 

payment card is not associated with a requisition. DAAS confirmed transactions will only 

process correctly if these codes are set to “true”. Also, the notes do not identify the differences 

between when to use one code over the other. 

3. CHANGE IN DETAIL: 

a. Technical Details: In the DLMS 842A/W implementation convention (IC) , update 

the DLMS notes for codes PSM, Credit Card, and URL, to clarify the situations where each is 

applicable and stipulate that the codes only need to be provided when their condition is “true”, as 

shown in Enclosure 1. 

b. Revised Transaction Flow: No impact.

4. IMPLEMENTATION TARGET: Updates will be completed upon staffing as an approved 

change. This is a documentation change and should have no impact to any systems. 
Attachment, ADC 1467

Page 2 

5. TECHNICAL IMPACT: 

c. Additions or Changes to Data Elements: None. 

d. Automated Information Systems (AIS): None. 

e. Defense Automatic Addressing System (DAAS): None. 

6. PUBLICATION/POLICY IMPACT: 

f. Defense Logistics Manual (DLM) 4000.25: None. Changes DLMS 842A/W IC.

g. Non-DLM 4000.25 Publications: To be determined.

7. ASSUMPTIONS: None identified.

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: None. 

h. Notices of Findings and Recommendations (NFR): None.

i. Corrective Action Plan (CAP) References: None.

j. Other FIAR, Material Weakness, and Audit-Related Information: None. 

9. END-TO-END TESTING REQUIREMENTS: Already in process with Navy based on 

clarifications documented by this DLMS change.

10. REFERENCES: 

k. ADC 1354, Update to Allow Both the FedMall Indicator and Document Number 

Suffix to be Associated with the Document Number in a DLMS 842 A/W SDR Report (SDR), 11 

December 2019.

11. PROPOSED DLMS CHANGE (PDC) 1467 COMMENT/RESPONSE MATRIX:

Component Response/Comment Disposition

1. DAAS Concur without comment. As noted.

2. Army No response/concur. No response within 30 days represents concurrence.

3. Navy No response/concur. No response within 30 days represents concurrence.

4. Marine Corps No response/concur. No response within 30 days represents concurrence.

5. Air Force Concur without comment. As noted.

6. DLA Concur without comment. As noted.

7. USTRANSCOM Concur without comment. As noted.
Enclosure 1, ADC 1467

Page 1 

Enclosure 1 

Revise the following DLMS Implementation Convention (IC) as shown.

Changes are identified by bold italics and deletions by single strikethrough text. 

# Location DLMS 842 A/W, Standard Supply Discrepancy Report (SDR), 

Follow-up, Correction, Cancellation, & Reconsideration Request 

Reason

1. DLMS

Introductory Note 

Update DLMS Introductory Note 6 as follows:

- ADC 1467, Clarifying Purchase Card Use Indicators in the 

Defense Logistics Management Standard (DLMS) 842A/W, 

Standard Supply Discrepancy Report (SDR) Implementation 

Convention (IC)

Identifies the IC as 

modified by this 

change. 

2. 1/REF04-01/0700 Update existing DLMS notes as follows:

PSM Credit Card

DLMS Note:

Only send this value when citing the requisition number (using 

Transaction Reference Number, Code TN) and enter a "Y" indicator 

to indicate payment by either Government purchase card or 

commercial credit card. Do not use for FedMall requisitions (See 

code URL) and do not provide “N” indication. Refer to ADC 1467.

URL Uniform Resource Locator

DLMS Note:

1. Only send this value when citing the requisition number (using 

Transaction Reference Number, Code TN) and enter a "Y" indicator 

to indicate payment by either Government purchase card or 

commercial credit card. Only use for FedMall requisitions and do 

not provide “N” indication. Refer to ADC 1467. 

2. When a FedMall Indicator is needed following a Document 

Number Suffix, use W8 at this position and supply the FedMall 

Indicator in the following 2/REF04-03/0700. Refer to ADC 1354.

Clarifies the intent and 

applicability of these 

codes. 

3. 1/REF04-03/0700 Update existing DLMS notes as follows:

URL Uniform Resource Locator

DLMS Note:

1. Only send this value when citing the requisition number (using 

Transaction Reference Number, Code TN) and enter a "Y" indicator 

to indicate payment by either Government purchase card or 

commercial credit card. Only use for FedMall requisitions and do 

not provide “N” indication. Refer to ADC 1467. 

2. When a FedMall Indicator is needed following a Document 

Number Suffix, use W8 at this position and supply the FedMall 

Indicator in the following 2/REF04-03/0700. Refer to ADC 1354.

Clarifies the intent and 

applicability of this 

code.