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ADC 199 

Attachment 

ATTACHMENT TO ADC 199 

Revisions to DLMS Supplement 527R to Support Requirements for Tailored Vendor 

Relationships Materiel Receipt Acknowledgment Transactions (Staffed by PDC 204) 

(Supply)

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA Order Fulfillment Lead

2. FUNCTIONAL AREA: Primary: Supply/Logistics

3. REFERENCE: 

 a. Army Medical Material Agreement (AMMA) Functional Requirements Document. 

b. DLMSO memorandum, April 21, 2006, subject: Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 204, Revisions to DLMS Supplement 527R to 

Support Requirements for Tailored Vendor Relationships Materiel Receipt Acknowledgment. 

c. DLMSO memorandum, May 23, 2006, subject: Defense Logistics Management 

Systems (DLMS) Supply Process Review Committee (SPRC) Meeting 06-01, April 25-27, 

2006. 

4. REQUESTED CHANGE: 

a. Title: Revisions to DLMS Supplement 527R to Support Requirements for Tailored 

Vendor Relationships Materiel Receipt Acknowledgment Transactions (Supply)

b. Description of Change: These changes allow Materiel Receipt Acknowledgements 

(MRA) to be processed in the Defense Logistics Agency’s Business System Modernization 

(BSM) from the Defense Medical Logistics Standard Support (DMLSS) for the Tailored 

Vendor Relationships (TVR) process. 

c. Background: The TVR process was implemented in BSM Release 2.2 (R2.2). TVRs 

are those business processes where there is a direct relationship between the customer and 

the vendor. That is, customers place orders directly with the Prime Vendor, outside the 

normal supply system requisitioning channels, using various communication channels such 

as electronic data interchange (EDI), phone, fax, e-mail, or via the prime vendor’s ordering 

system. BSM receives copies of transactions in order to maintain line item accountability. 

 Currently, MRA (MILSTRAP Document Identifier code DRA) for the TVR process can 

be received from DMLSS, Theater Enterprise-Wide Logistics System (TEWLS), and EMALL 

as EDI 861 transactions. In order to be compliant with DLMS standards for MRA, the EDI 

861 will be replaced by a DLMS 527R MRA in R2.2.1. While the current DLMS 527R MRA 

implementation convention meets most of the requirements for the TVR process, additional 

fields are necessary. 
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ADC 199 

Att 

 This process was discussed at the SPRC meeting 06-1 (reference 3.c.) and the 

background was summarized in the minutes as follows: In DLA's legacy system, AMMA 

was known as Medical Army Single Stock Fund. The new agreement between DLA and 

Army renamed the program, and to support this supply technique in DLA's ERP (BSM), some 

reengineering of the process has taken place which requires additional data to be passed in 

the associated DLMS transactions. Under the AMMA concept, DLA owns the medical 

materiel all the way down to the retail or hospital shelf level until it is issued to a consumer. 

When it is issued to a consumer, then a post-post issue transaction is sent to DLA, 

inventories are debited, and the customer is billed. To replenish DLA-owned "retail" materiel 

from DLA supply sources, Army employs DMLSS/Theater Enterprise-Wide Logistics System 

(TEWLS). There are multiple ordering chains used to obtain materiel depending on how DLA 

manages the item. These range from traditional MILSTRIP stock and DVD orders for 

medical NSN items to TVR direct procurements for part number items. However, the 

predominance of support is via the TVR arrangements. TVRs are business processes where 

there is a direct relationship between the customer and the vendor (e.g., customers place 

orders directly with the Prime Vendor or with an Electronic Catalog (ECAT) Vendor). BSM 

receives copies of the transaction between the customer and the vendor in order to maintain 

line item accountability. Under the AMMA process, when the hospital receives the materiel 

they send a receipt transaction back to BSM so the assets are posted on DLA's records as 

the owner, however, DMLSS/TEWLS maintains the accountable record. 

d. DLA recommended: 

 (1) Update 527R CS Segment DLMS Notes for TVR MRAs

DMLSS/TEWLS multi-line purchase orders may only have a summary document number 

that applies to every line. As a result, the PIIN/SPIIN and line item number are required to 

uniquely identify order lines. The DLMS note for the CS segment currently reads: “Do not 

use for MRA or inquiries on delinquent MRA.” The note needs to be updated to allow the 

CS segment for TVR MRAs such as: “Do not use for MRA or inquiries on delinquent MRA 

(except for TVRs).” 

 (2) Add the following fields to the 527R implementation convention:

Local Catalog ID – Material number used by DMLSS/TEWLS sites to reference multiple 

prime vendor part numbers for a specific site. Inventory recorded and issues are made 

using this item number. A new LIN02 qualifier of “A3” could be added to identify these local 

catalog IDs. 

Final Receipt Indicator - Indicator at the line item level to communicate that the 

customer/site does not expect additional receipts. If this indicator is populated BSM does 

not expect further DMLSS/TEWLS activity against the CLIN.

Unit Price – For the TVR MRA this price could be considered the contract price and be 

passed as CS15. This value can be used to validate that there are not inconsistencies 

between the price the customer expects to be billed and the price they will be billed. 
ADC 199 

Att 

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 e. PROCEDURES. Revise DOD 4000.25-M, DLMS, as follows (changes are 

identified by red, bold, italicized text): 

 (1) Revise DOD 4000.25-M, DLMS, ACRONYMS AND ABBREVIATIONS, to add the 

following new acronyms.

ACRONYM DEFINITION 

AMMA Army Medical Material Agreement 

DMLSS Defense Medical Logistics Standard Support 

TVR Tailored Vendor Relationships 

TEWLS Theater Enterprise-Wide Logistics System 

 (2) Revise DOD 4000.25-M, DLMS, Volume 2, Chapter 13 to add a new paragraph 

C13.5.3.8: 

C13.5.3.5.8. MRA for Tailored Vendor Relationship (TVR) Shipments. DLA, in 

conjunction with the Services and vendors, has implemented TVR. TVR is a business 

process where there is a direct relationship between the customer and the vendor. 

Under TVR, customers place orders directly with the Prime Vendor, outside the routine 

supply requisitioning process/systems, using various communication channels such 

as electronic data interchange (EDI), phone, fax, email, or via the prime vendor’s 

ordering system. DLA BSM receives copies of transactions in order to maintain line 

item accountability. MRA of TVR shipments require use of the contract number, call, 

and line item numbers, to uniquely identify lines. This data is necessary because TVR 

orders can have multiple lines for the same document number and suffix code. DLA 

receives MRAs for TVR from Defense Medical Logistics Standard Support (DMLSS), 

TEWLS (Theater Enterprise-Wide Logistics System), EMALL, or customer systems. 

(3) Revise DS 527R as shown in the table below:

Item # Location DS 527R MRA Revision Reason Federal IC 

Impact

1. DLMS 

Introductory 

Notes

Added ADC 199

- ADC 199, Revisions to DS 527R to Support 

Requirements for Tailored Vendor Relationships 

Materiel Receipt Acknowledgment 

Identifies DLMS 

Changes included in 

the DLMS Supplement 

No revision 

required 

2. 2/LIN02/10 Add new qualifier A3 with DLMS note:

A3 Locally Assigned Control Number 

DLMS note: Defense Medical Logistics Standard 

Support (DMLSS)/Theater Enterprise-Wide 

Logistics System (TEWLS) use to cite their Local 

Catalog Identification which can reference 

multiple prime vendor part numbers for a specific 

site. 

2. DLMS enhancement. See introductory DLMS 

note 5.a. 

To accommodate 

requirement for Local 

Catalog Identification 

number 

No revision 

required 
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ADC 199 

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Item # Location DS 527R MRA Revision Reason Federal IC 

Impact

3. 2/CS/20 Revise segment level note to read:

DLMS Note: Do not use for MRA or inquiries on 

delinquent MRA, except for Tailored Vendor 

Relationships (TVR) MRA. TVR MRA requires 

use of the contract number, call, and line item 

numbers to uniquely identify lines. Additionally, 

TVR MRA requires the contract unit price. 

MRA of TVR shipments 

requires use of the 

contract number 

(Procurement 

Instrument 

Identification Number), 

call, and line item 

numbers to uniquely 

identify lines. 

Additionally, CS15 is 

required to 

accommodate the 

contract unit price. 

No revision 

required 

4. 2/CS04/20 Delete current Federal note and add new Federal 

note: Use any code. 

Add DLMS notes:

1. Use the appropriate code, based on the CS01 

information, when the Exhibit Line Item Number 

(ELIN), Contract Line Item Number (CLIN), 

Agreement Line Item Number (ALIN), or delivery 

order line number are known.

2. For DLMS, only the following codes are 

authorized. 

Administrative update 

to allow addition of new 

qualifiers for DLMS use 

Revision 

required 

5. 2/CS04/20 Add new qualifier FJ with DLMS note:

FJ Line Item Control Number 

DLMS note: 1. Use to identify the delivery order 

line item number for TVR MRA to differentiate the 

lines on the delivery order. 

2. DLMS enhancement. See introductory DLMS 

note 5.a. 

To add the number 

applied to differentiate 

the lines on a delivery 

order (and not the 

actual lines on the 

contract) 

No revision 

required 

6. 2/CS15/20 Make 2/CS15/20 used

DLMS note: 1. Use only for TVR MRA 

transactions. 

2. DLMS enhancement. See introductory DLMS 

note 5.a. 

To accommodate 

contract unit price 

required for TVR MRA 

Revision 

required 
ADC 199 

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Item # Location DS 527R MRA Revision Reason Federal IC 

Impact

7. 2/N901/90 Add new qualifier ‘FS’ with DLMS note

FS Final Sequence Number 

DLMS Note: 1. Use only for TVR MRAs and 

AMMA receipts as a final receipt indicator. Cite Z 

in N902 as the Final Receipt Indicator. 

2. The Final Receipt Indicator is used for TVR 

MRA and AMMA receipts to communicate that 

customer/site does not expect additional receipts. 

The customer knows additional receipts are not 

expected because the total order quantity has 

been receipted, the remaining quantity has been 

cancelled by the customer, or the customer and 

vendor are otherwise in agreement regarding a 

quantity lower than the order quantity. 

3. DLMS enhancement. See introductory DLMS 

note 5.a. 

Final receipt indicator is 

used by the customer 

to communicate that 

customer/site does not 

expect additional 

receipts. 

Used in both the TVR 

MRA and AMMA 

receipt processes.

No revision 

required 

 

 f. DAASC Mapping: Update DAASC mapping to allow DS 527R transactions containing 

the new fields to pass edits and to accept 527R MRA transactions with a CS segment. The 

new data is not used with the MILS 80 record position MRA transactions.

 g. Alternatives: BSM will not be able to support the TVR process using DS 527R MRA 

without these changes and will need to continue use of the non-DLMS standard 861.

5. REASON FOR CHANGE: 

6. BSM requires additional fields in DS 527R for TVR MRAs in order transition away from 

the EDI 861. This is DLMS enhanced data not conveyed by MILSTRAP MRA (Document 

Identifier (DI) Code DRA) transactions. 

7. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: BSM and DMLSS/TEWLS will be able to comply with DLMS 

standards for TVR MRA.

b. Disadvantages: BSM, EMALL, and DMLSS will be required to change current EDI 

861 processing to convert to the 527R MRA.

Formatted: Bullets and Numbering