OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 

 SUSTAINMENT

MEMORANDUM FOR THE SUPPLY PROCESS REVIEW COMMITTEE MEMBERS

SUBJECT: Approved Standards Change (ASC) 1317, Establishment of New Unique Item 

Tracking (UIT) Program for Serially Managed Items

The attached change to Enterprise Business Standards, as outlined in the attachment is 

approved for implementation.

Addressees may direct questions to Mr. Rafael Gonzalez or Mr. Benjamin Breen, e-mail: 

EBSO.Supply@dla.mil. Others must contact their designated PRC representative available at 

https://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

Leigh E. Method, SES

 Deputy Assistant Secretary of Defense 

 for Logistics

Attachment

As stated 

cc: 

ODASD(L)

OUSD(C) 

OUSD(A&S/DPC)

EBSO PRC MEMBERS
Attachment, ASC 1317

Page 1

ASC 1317

Establishment of New Unique Item Tracking (UIT) Program for Serially 

Managed Items 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Rafael Gonzalez, Enterprise Business Standards Office (EBSO), 

rafael.gonzalez@dla.mil

b. Functional POC: Dawn Fiorentino Izzi, ODASD (Logistics),

dawn.m.fiorentinoizzi.ctr@mail.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES:

a. Primary Functional Area: Supply

b. Secondary Functional Process: Unique Item Identification (UII)

3. REFERENCES:

a. Office of the Deputy Assistant Secretary of Defense (Supply Chain Integration), 

memorandum of May 17, 2018, Subject: Policy Waiver – DoD Manual 4140.01, Volume 9, DoD 

Supply Chain Materiel Management Procedures – Materiel Program. 

b. Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1198, 

Establishing and Maintaining Accountability for Service Owned Capital Equipment Stored at 

DLA Distribution Centers, October 16, 2016

c. ADC 1198A, Establishing and Maintaining Accountability for Service Owned 

Equipment Stored at DLA Distribution Centers, Missing Serial Numbers and Remove 867I Issue 

Transactions, September 6, 2017

d. ASC 1198B, Approved Addendum to ADC 1198, Establishing and Maintaining 

Accountability for Service Owned Capital Equipment Stored at DLA Distribution Centers –

Logic to determine Capital Equipment Items, March 2021

e. ADC 1244, Establishing Visibility of Unique Item Tracking (UIT) Program Items for 

Service-Owned Assets Stored at DLA Distribution Centers and Corresponding Revisions to 

Inventory Procedures Related to Capital Equipment, June 7, 2018

4. APPROVED CHANGE(S):

a. Brief Overview of Change:

(1) This change establishes a new Unique Item Tracking (UIT) Program/

Designator Code AAK – Other Serially Managed Items. This UIT program will be used to 
Attachment, ASC 1317

Page 2

account for Service-owned, serially managed items, to include capital equipment, where existing

UIT Programs do not apply.

(2) This change clarifies the status of all UIT programs, as some of them require 

prior coordination before implementation. 

b. Background:

(1) DLA and the Services use UIT designator codes to identify items that require 

serialization and special handling to support inventory accountability; however, there are certain 

serialized items that do not qualify for any of the existing UIT programs, but still require 

serialized tracking. Consequently, DLA submitted a waiver request to ODASD (Logistics) to 

establish a new UIT program to account for serialized items that would not otherwise qualify 

under any of the existing UIT programs.

(2) In support of audit, ODASD (Logistics) determined that there are additional 

requirements necessary for DLA to account for all serially managed items that it stores for the 

Services, which are beyond just those items requiring special handling. The DoD Item Unique 

Identification (IUID) Working Group determined that the quickest and most cost-effective way 

for DLA to meet this requirement was to establish a new UIT designator code for serially 

managed items that are not already covered by another code.

(3) On May 17, 2018, the Office of the Deputy Assistant Secretary of Defense 

(Supply Chain Integration) signed a waiver authorizing a new UIT Program/Designator Code –

Other Serially Managed Items (Reference 3.a. and Enclosure 2).

(4) After implementing ADC 1198 (Reference 3.b.), DLA acknowledged several 

challenges when identifying capital equipment materiel. In combination with this change, DLA 

submitted ASC 1198B to revise the logic used to identify capital equipment materiel and 

incorporate the use of UIT Codes (Reference 3.d.).

c. Approved Change in Detail:

(1) Add UIT Designator Code AAK – Other Serially Manage Items, to the list of 

authorized UIT designator codes in DLM 4000.25, Volume 2, Chapter 30, Table C30.T1. The 

UIT Designator Code AAK is available for any serialized item, to include capital equipment that

will not otherwise qualify for other existing UIT Programs (Enclosure 1).

(2) Upon approval, Services may use UIT Designator Code AAK to enable 

serialized tracking of a serially managed item that does not qualify for any other active UIT 

Program. This UIT designator code may also be used to enable serialization tracking for capital 

equipment items.
Attachment, ASC 1317

Page 3

d. Revisions to Defense Logistics Manuals: Revise DLM 4000.25, Volume 2, Chapter 

30, Procedures for Serially Managed Materiel Requiring Owner Visibility as shown in 

Enclosure 1.

5. REASON FOR CHANGE: During implementation planning for ADC 1244 (Reference 

3.e.), the IUID WG and DLA identified a requirement for an additional UIT program/designator 

code to account for service owned, serially managed items stored at DLA Distribution Centers to 

which existing UIT programs do not apply.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Improved accountability for Service owned materiel stored at DLA 

Distribution Centers

b. Disadvantages: None

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET:

a. Implementation of the new UIT Program/Designator Code AAK – Other Serially 

Manage Items will take effect upon approval of this change.

b. Existing capital equipment items stored at DLA warehouses must migrate to a 

qualifying UIT program/designator code prior to implementation of the DLA Warehousing 

Management System (WMS). ASC 1198B (Reference 3.d.) provides additional details regarding 

the transition of Capital Equipment items currently stored at a DLA storage activity.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Implementation of this change is not intended as

an attempt to save or avoid costs.

9. IMPACT:

a. New/Changes to Data Elements: Update existing UIT Designator Code List in 

LOGDRMS with the new Code, AAK upon approval.

b. Automated Information Systems (AIS): DLA to update AISs including FLIS as 

required.

c. Defense Automatic Addressing System (DAAS): Modify WebSDR to include the 

new UIT Program/Designator Code AAK. The new UIT Code will also be available SDR 

metrics reporting.

d. Non-DLM Publications: DLA, Components to update publications, as necessary.
Attachment, ASC 1317

Page 4

10. PROPOSED DEFENSE LOGISTICS ENTERPRISE STANDARDS CHANGE (PDC) 

1317 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. U.S. Army Concur without comment. As noted.

2. U.S. Navy Concur without comment. As noted.

3. U.S. Force Concur without comment. As noted.

4. U.S. Marine Corps Concur without Comment. As noted.

5. DLA Concur without comment. As noted.

6. DAAS Concur without comment. As noted.
Enclosure 1, ASC 1317

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Enclosure 1

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are shown in red bold italics, and deletions 

are shown with double strikethrough text.

Chapter 30. Procedures for Serially Managed Materiel Requiring Owner Visibility

Preceding text not shown.

C30.5.1.1.3. Table C30.T1. shows the UIT Designator Codes

Table C30.T1. Unique Item Tracking Designator Codes

Code Explanation Program Title Status

AAA DoD Small Arms and Light Weapons Serialization Program 

(DoDSALWSP)

Active

AAB Security Risk Category I Non-Nuclear missiles and Rockets Active*

AAC Radiation Source Tracking System (RASTS) Program Active

AAD Navy Depot Level Reparables (NDLR) Program Active*

AAF Aviation Component Tracking Program Active*

AAG Tritium Unique Item Tracking Program Active

AAH Controlled Cryptographic Items (CCI) Active

AAJ Positive Inventory Control (PIC) Nuclear Weapon Related 

Materiel (NWRM)

Active

AAK Other Serially Managed Items1 Active

* Requires prior coordination before implementation

Intervening text not shown.

C30.5.2. Capital Equipment. Capital equipment does not fall under DODM 

4140.01 IUID policy and is addressed separately within the affected Volume 2 

chapters.2

C30.5.32. Other categories of serially managed materiel requiring owner 

visibility at distribution centers may be identified in the future. Serially Managed Items

under UIT Designator Code AAK.

3

 1 Refer to ADC 1198, 1198A, ASC 1198B, and ASC 1317.

2 Refer to ADC 1198 and 1198A, Establishing and Maintaining Accountability for Service Owned Capital 

Equipment Stored at DLA Distribution Centers. 3 Refer to ASC 1317.
Enclosure 1, ASC 1317

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C30.5.2.1. UIT Designator Code AAK identifies assets requiring 

serial number tracking for Service Owned items, to include capital equipment, 

when no other UIT program applies. UIT Designator Code AAK enables

Components to address serially managed items that they store, beyond those 

items that require special handling under existing UIT designator codes. The 

intent of this new program code is to account for serialized items stored at DLA 

Distribution Centers, however, UIT Designator Code AAK is available to all DoD 

storage activities.

C30.5.2.2. Following the initial implementation by DLA, the Services 

will be able to classify items as serialized under the UIT Designator Code AAK by 

submitting the change to FLIS.
Enclosure 2, ADC 1317

Page 1

Enclosure 2

Policy Waiver for establishing a new unique item tracking program