IN REPLY

REFER TO ,,L,JSO

DEFENSE LUGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELYOIR, VIRGINIA 22060;6121

July 29. 2002

MEMORANDUM FOR: SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECI‘: Approved DLMS Change 67. Identification of the Passing OrderiRcferral

Order Submitter on the DLMS Supplement (US) 5 1 lR, Requisition (Supply)

This change to the DOD 4000.25-M. Defense Logistics Management System (DLMS) is

approved for implementation. This change is required to support continued operations in a

DLMYDLSS environment. The updated DLMS Supplement ~111 be posted to the ULMSO

web site (l~ttp://w~~~.dla.mill~-6/dlmso/lC’s!Default.htn~) within 30 days from the above date for

implementation planning. DLMSO will concurrently pursue coordination/approval with the

DOD Logistics Functional Working Group. the DOD Electronic Data Interchange Standards

Management Committee (EDISMC). and the Federal EDI Standards Management Coordinating

Committee (FESMCC) for Federal implementation conventions (IC) revisions.

The attached change to DLMS will he incorporated into the DLMS manual/supplement,

based upon the effective or availability date to be determined. m: DAAS and DLA

have advance authorization to employ these procedures during Business Systems

h4odernization (BSM) testing: however configuration management/version control procedures

must be observed allowing for sequential implementation to pvent rejectinn

Addressees may direct questions to the DLMSO points of contact. Ms. Ellen Hilert, Co.

<‘hair, Supply Process Review Committee, 703-767-0676, DSN 427-0676, VL

rmail: cllen~hilert@hq.dla.mil or Ms. Vermella Savige, DoD MILSTRIP Systetn

Administrator, 703-767-0674. DSN 427-0674. or e-mail: vermella savage@hq.dla.mil.

Others must contact their Service or Agency designated representarive.

Defense Lo&tics Management

Standards Off&

CC:

ADUSD(L)SCI

LMI
Approved DLMS Change (ADC) 67, 

Identification of the Passing Order/Referral Order Submitter

on the DS 511R Requisition

1. ORIGINATOR:

a. Service/Agency: DLA 

b. Sponsor: Supply Process Review Committee, Ms. Ellen Hilert, Co-chair, J-673 

(DLMSO), 703-767-0676 (DSN 427), ellen_hilert@hq.dla.mil. 

2. FUNCTIONAL AREA: Supply 

3. REQUESTED CHANGE:

a. Title: Identification of the Passing Order/Referral Order Submitter on the DS 511R, 

Requisition

b. Description of Change: This change modifies the DS 511R to add an additional 

code to identify DAAS as the submitter of a passing order/referral order to be 

employed during DLSS to DLMS conversion when the DLSS transaction contains a 

blank Routing Identifier From. This is required to support a DLSS/DLMS

conversion. 

c. Procedures: Revise DS 511R, Requisition as follows:

Location Revision Reason Federal IC 

1. 1/N101/070 Add qualifier and associated DLMS note:

GP Gateway Provider

DLMS Note: Future streamlined data needed for

transition period to support transaction conversion

in a mixed DLSS/DLMS environment. Use to

identify DAASC as originator during conversion

when the DLSS transaction does not contain a

"From" organization.

Adding this code is required to 

support a DLMS/DLSS 

conversion and intended DLMS 

functionality. 

Update Required

a. Alternatives: None identified.

4. REASON FOR CHANGE: An IMM in receipt of a requisition that requires passing/referral 

action, is supposed to generate a DLSS DI Code A3_/A4_ containing the IMM's "FROM" RIC 

in rp 74 - 76. In the current DLSS process, DAAS passes the A3_/A4_ without edits for this 

data. This allows for successful processing of a blank RIC FROM. However, in the X12 
environment, the 511R process requires a "TO" and "FROM" RIC. During DLA BSM testing it 

was revealed that DLSS transactions do not always identify the passing or referring organization 

as intended. Investigation by DAAS uncovered that the frequency of such transactions 

(thousands over a three month period) make it more efficient to modify the DLMS transaction 

and DAAS mapping rather than submitter’s legacy systems. Therefore, a new N101 Qualifier 

GP is being added to identify DAAS as the passing/referring organization. This will only be 

used during DLSS/DLMS conversion Transactions will reflect N101=GP N103=M4 

N104=SGA (DAAS) N106=FR.

5. ADVANTAGES AND DISADVANTAGES:

c. Advantages: Supports DLMS implementation

d. Disadvantages: None identified 

6. IMPACT: 

a. Publications. Federal Implementation Conventions 511R and corresponding DoD 

4000.25-M DLMS Supplement. The DS revision requires prior change to the Federal 

Implementation Convention (IC). All applicable revisions will be submitted to the Federal IC.

b. DAAS DLMS/DLSS conversion map has been modified to incorporate above revision.

c. DLA BSM does not currently accept code GP. This may result in otherwise valid 

transactions rejecting from DLA. 

d. Other Component DLMS implementations must be modified to accept the new value.