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Change 13

AP3.1-1 APPENDIX 3.1

AP3.1. APPENDIX 3.1 

MATERIEL RECEIPT - 

PROCUREMENT INSTRUMENT SOURCE

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier

Code

1-3 Enter appropriate DIC from the D4 series.

Routing Identifier

Code (TO)

4-6 Enter (or perpetuate) RIC of the Inventory 

Control Point to which this transaction is 

being forwarded.

Blank 7 Leave blank.

Stock of Part Number 8-22 Enter stock or part number of item received.

Unit of Issue 23-24 Enter UI of item.

Quantity 25-29 Enter quantity received, preceding 

significant digits with zeros.1, 2

Procurement 

Instrument Identifier 

(PIID) or Due-In 

Document Number 

30-43 Enter the PIID3, or the applicable 13-position 

PIID call/order number (identified by F in the 

9th position) in record positions 30-42 and 

leave record position 43 blank or, for intraComponent use only, enter or perpetuate 

the controlling document number in record 

positions 30-43. 

Procurement 

Instrument Identifier 

(PIID)

(30-42) Enter (or perpetuate) the PIID or the 

applicable 13-position PIID call/order 

number (identified by F in the 9th position).4

Blank

 

or

(43) Leave blank.

Due-In Document 

Number

(30-43) For intra-Component use only, enter (or 

perpetuate due-in document number.

1 See Appendix AP3 - Formats Introduction, AP3.3.1.

2 See Appendix AP3 - Formats Introduction, AP3.3.2.

3 Use the legacy PIIN pending transition to the PIID. Refer to ADC 1161A. 

4 Ibid. 
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Change 13

AP3.1-2 APPENDIX 3.1

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Suffix 44 Enter consecutive alpha codes A through Z 

when assignment of suffix codes is 

necessary.5

Item Number 45-50 Enter the contract/exhibit line item number 

or sub-line item number as indicated below, 

if applicable; otherwise, leave blank. 

Contract/Exhibit Line 

Item Number

(45-48) Contract Line Item Number: Enter the CLIN 

preceding significant digits with zeros.

Exhibit Line Item Number: Enter the 

alphabetic exhibit identifier in record position 

45. Enter the exhibit line number in record 

positions 46 through 48, preceding 

significant digits with zeros. 

Contract/Exhibit 

Subline Item Number

(49-50) Enter the contract or exhibit subline item 

number, if applicable; otherwise, zero fill.

Multiuse 51-53 For intra-Component use, enter data 

prescribed by Component. For interComponent use, leave blank.

Distribution 54-56 Enter (or perpetuate) distribution code; 

otherwise, leave blank.

Project 57-59 Enter (or perpetuate) project code; 

otherwise, leave blank.

60-66 Continued on next page

5 See Appendix AP3 - Formats Introduction, AP3.3.3.
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Change 13

AP3.1-3 APPENDIX 3.1

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Shipment Number

or

DSS Operations 

Control Number 

(OCN)

60-66 Enter vendor shipment number shown on 

shipping document, preceding significant 

digits with zeros, unless trading partner 

agreement requires entry of the Distribution 

Standard System (DSS) OCN. The OCN is 

randomly assigned by DSS to systemically 

identify a specific receipt transaction. The 

OCN is used to link DIC D4S to the 

corresponding DI Code Z4S which is 

created based on a trading partner 

agreement with DSS. The DSS Z4S 

Supplemental Receipt Data transaction 

contains both the OCN and the vendor 

shipment number. Trading partner 

agreements for use of OCN are as follows: 

Army: OCN is used for local 

procurement.

Air Force: OCN is never used.

Navy: OCN is used when RIC TO is 

Navy (starts with N, P, Q, R, or V) and RIC 

FROM is Navy (depot RIC SDF, SDM, SDX, 

SEB, SCJ, SCQ, SCF, SCH, SDH, SLM, 

and SCN).

Mapping: OCN is used when RIC TO is 

HM8 (Mapping).

Routing Identifier 

(Receiving Location)

67-69 Enter (or perpetuate) RIC of the activity at 

which item is received. 

Ownership/Purpose 70 Storage Activity: Enter (or perpetuate) the 

ownership/purpose code shown on shipping 

documents or in pre-positioned materiel 

receipt transaction; otherwise, leave blank.

Supply Condition 71 Enter (or perpetuate) supply condition code 

of item received.

Management 72 Enter management code; otherwise, leave 

blank.

Day of Year

(Released by Carrier) 

73-75 Enter ordinal day of the calendar year 

materiel released by carrier.
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Change 13

AP3.1-4 APPENDIX 3.1

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Multiuse 76 For intra-Component use, enter data 

prescribed by Component. For

inter-Component use, leave blank.

Call/Order Number 77-80 Enter applicable legacy four-position 

call/order number associated with the PIIN; 

otherwise leave blank.