OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

3500 DEFENSE PENTAGON

WASHINGTON, DC 20301-3500

 SUSTAINMENT 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1412, Replacement of

Data Universal Numbering System Number with Unique Entity Identifier and 

Electronic Funds Transfer Indicator to Wide Area Workflow

The attached Approved Defense Logistics Management Standards Change, as outlined in the 

attachment, is approved for implementation.

Addressees may direct questions to Ms. Tonja Carter, e-mail: Tonja.Carter@dla.mil. Others 

must contact their designated PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

Leigh E. Method, SES

Deputy Assistant Secretary of Defense 

for Logistics 

Attachment:

As stated 

cc: 

OUSD(C) 

DLA J6DS
Attachment, ADC 1412

Page 1

ADC 1412

Replacement of Data Universal Numbering System (DUNS) Number 

with Unique Entity Identifier (UEI) and Electronic Funds Transfer 

(EFT) Indicator to Wide Area Workflow (WAWF)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Tonja Carter, Defense Enterprise Data Standards Office (DEDSO),

269-961-5227, Tonja.Carter@dla.mil

b. Functional POC: Kris Humphrey, Defense Pricing and Contracting, 703-585-9592, 

Kristen.J.Humphrey.ctr@mail.mil

2. REFERENCE: Defense Logistics Manual (DLM) 4000.25, Volume 1, Supply Standards 

and Procedures

3. APPROVED CHANGE(S):

a. Brief Overview of Change: This change removes the DUNS Number and DUNS+4 

number qualifiers from all Defense Logistics Management Standards (DLMS) Implementation 

Conventions (IC). The change adds UEI and an EFT to several ICs supporting contract 

administration for Procurement Integrated Enterprise Environment (PIEE)/WAWF.

b. Background: In April of 2022, the federal government will stop using the DUNS 

and DUNS+4 to uniquely identify entities registered in the System for Award Management 

(SAM). At this point, entities doing business with the federal government must stop using 

DUNS and DUNS+4 and begin using a UEI and an EFT indicator created in SAM.gov. This 

transition allows the General Services Administration (GSA) to streamline the entity 

identification and validation process, making it easier and less burdensome for entities to do 

business with the federal government. Analysis by Defense Automatic Addressing System 

(DAAS) of the current DLMS transactions shows DUNS and DUNS+4 are not currently being 

used in DLMS logistics transactions.

c. Approved Change in Detail:

(1) For each entry in the Enclosure 1 table, remove the DUNS and DUNS+4 

codes (i.e., 1 and 9) and DLMS Note. DUNS and DUNS+4 will be removed from all DLMS ICs 

by April 4, 2022.

(2) Remove DUNS or DUNS+4 from the following ICs by April 4, 2022: 810L, 

856 Advance Shipment Notice (ASN), 856P ASN, 857, 861, and 861P.

(3) Add the qualifiers for UEI (UE Unique Entity Identifier) and EFT Indicator 

(EF Electronic Funds Transfer ID Number) in the contract administration transactions identified 

in Enclosure 2.
Attachment, ADC 1412

Page 2

(4) Make the corresponding changes in Logistics Data Resource Management 

System (LOGDRMS) to keep ICs and LOGDRMS in sync.

d. Revisions to Defense Logistics Manuals: Changes to DLM 4000.25, Volume 1, 

Concepts and Procedures shown in Enclosure 3.

e. Approved Transaction Flow: N/A

f. Alternatives: None

4. REASON FOR CHANGE: The federal government will stop using the DUNS and 

DUNS+4 after April 2022. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Eliminate unused DUNS elements and add UEI and EFT elements.

b. Disadvantages: None

6. ESTIMATED TIMELINE/IMPLEMENTATION TARGET: Authorized for immediate 

implementation by DAAS upon publication of the Approved DLMS Change (ADC). The 

following targeted deadlines are provided: 

a. DAAS: DAAS will be required to implement this change prior to April 4, 2022. 

b. Services/Agencies: Each component must provide feedback to identify the 

approximate timeframe this change will be implemented (if required).

7. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: None

8. IMPACT: 

a. New/Changes Data Elements: Add UEI and EFT, remove the DUNS and DUNS+4

from the transactions identified in this change. 

(1) The UEI element attributes are:

(a) Alphanumeric

(b) Min Characters: 12

(c) Max Character: 12

(d) Letters “I” and “O” will not be used to avoid confusion with one and 

zero

(e) Nine-digit sequence will not be used to avoid conflict with DUNS and 

Taxpayer Identification Number (TIN)
Attachment, ADC 1412

Page 3

(f) The final character will be a checksum of the first 11 characters. 

Checksums are used to detect errors within data

(2) The EFT element attributes are:

(a) Alphanumeric

(b) Min Characters: 4

(c) Max Characters: 4

b. Automated Information Systems (AIS): DoD systems that require UEI and EFT.

c. Defense Automatic Addressing System (DAAS): DAAS will need to update their 

DLMS Maps to remove DUNS/DUNS+4 and add UEI and EFT.

d. Non-DLM Publications: N/A

9. PDC 1412 RESPONSE/COMMENT RESOLUTION:

Component Response/Comment Disposition

1. USTRANSCOM Concurs. In the process of trasitioning 

away from DUNS.

2. DAAS Concurs.

3. USAF Concurs with Comment.

If the intent is to remove DUNS & DUNS 4, why are

we keeping the reference to these fields in Enclosure3, 

Appendix 2, Enterprise Identifies Definitions.

DEDSO made corrections to 

Enclosure 3, Appendix 2.

4. USMC Concurs

5. DPC Concurs.

6. USA USA requested a 45-day extension on this change. 

DEDSO coordinated with DPC, and due to the Federal 

mandate, the DUNS number is being replaced in April. 

DEDSO responded to USA with a suspense data of 

3/23/2022.

USA did not provide a response

by the 3/23/2022 deadline.

7. DLA Concurs with Comment.

1.) The DUNS number is populated in the customer 

master record in EBS and needs to be replaced by the 

new Unique Entity Identifier (UEI).

2.) Will require development to replace the DUNS 

number in FedMall Portal, FEDS, and ACE.

Noted.
Enclosure 1, ADC 1412

Page 1

Enclosure 1

Add Introductory note to the changed DLMS ICs where the DUNS and DUNS+4 are removed:

Item # Location Revision Reason

1. Introductory 

notes

Add ADC 1412 to DLMS Introductory notes to 

each updated DLMS IC listed in the table below:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer 

Indicator to Wide Area Workflow

Identifies DLMS 

Changes included in the 

DLMS IC

2. See table 

below for IC 

locations

Delete the following codes and notes:

1 D-U-N-S Number, Dun & Bradstreet

DLMS Note: DLMS enhancement; see introductory 

DLMS note 3a.

9 D-U-N-S+4 Number, Dun & Bradstreet with 

Four Character Suffix

DLMS Note: DLMS enhancement; see introductory 

DLMS note 3a.

In April of 2022, the 

federal government will 

stop using the DUNS and 

DUNS+4 to uniquely 

identify entities registered 

in the System for Award 

Management (SAM). 

The table below identifies all transactions/locations to remove the DUNS and DUNS+4. Do not 

remove the highlighted entries until April 4, 2022:

# DLMS IC Location # DLMS ICs Location

1. 140A 1/N103/40

2/N103/20

25. 856 ASN 2/N103/66

2/SDQ02/66

2. 180M 1/N103/120

2/N103/60

26. 856P ASN 2/N103/66

3. 511M 1/N103/70

2/N103/180

27. 856R 2/N103/220

4. 511R 1/N103/70

2/N103/180

28. 856R (4030) 2/N103/2200

5. 517M 1/N103/60 29. 856S (4030) 2/N103/2200

6. 527D 1/N103/70

2/N103/210

2/N103/320

30. 857 2/N103/66

7. 527R 1/N103/70

2/N103/210

31. 861 2/N103/66

8. 536L 1/N103/70

2/PWK05/150

2/N103/190

32. 861P 2/N103/66

9. 650A (4030) 1/N103/500 33. 867D 1/N103/80

2/N103/50

10. 650C (4030) 1/N103/500 34. 867I 1/N103/80

2/N103/450

11. 812R 1/N103/100 35. 869A 2/N103/110

12 810L 1/N103/70 36. 869F 2/N103/110
Enclosure 1, ADC 1412

Page 2

# DLMS IC Location # DLMS ICs Location

13. 824R 1/N103/30

2/NM108/65

37. 870L 1/N103/50401

2/N103/90

14. 830D (4030) 1/N103/2300

2/N103/3200

38. 870M 1/N103/50

2/N103/90

15. 830R 1/N103/230

2/N103/320

39. 870N 2/N103/90

16. 830W 1/N103/230

2/N103/320

40. 870S 1/N103/50

2/N103/90

17. 842P (4030) 2/N103/2800 41. 888A 1/N103/20

2/N103/156

18. 846A 1/N103/80

2/N103/450

42. 888I 1/N103/20

2/N103/156

19. 846D 1/N103/80

2/N103/450

43. 940R (4030) 1/N103/400

2/N103/1100

20. 846F 1/N103/80

2/N103/450

44. 945A 1/N103/40

2/N103/80

21. 846I 1/N103/80

2/N103/450

45. 945A (4030) 1/N103/400

2/N103/800

22. 846P 1/N103/80

2/N103/450

46. 947I 1/N103/40

2/N103/110

23. 846R 1/N103/80 47. 947I (4030) 1/N103/400

2/N103/1100

24. 846S 1/N103/80

2/N103/450
Enclosure 2, ADC 1412

Page 1

Enclosure 2

Revise X12 EDI Implementation Conventions as shown:

# Location 810L Logistics Bills Reason

1. DLMS 

Introductory 

Notes

Add ADC 1412 to the DLMS Introductory Note:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer Indicator to 

Wide Area Workflow

Identifies changes 

made to the IC.

2. 1/N103/070 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

3. 1/REF/110 Open REF segment and add DLMS Note:

DLMS Note: Optional element used with 1/N103/070 

UE Unique Entity Identifier to identify System for 

Award Management (SAM) records with an 

alternative Electronic Funds Transfer (EFT) account.

To identify the EFT 

Indicator that 

replaces the 

DUNS+4.

4. 1/REF01/110 Add Data Element level note and add Qualifier with 

DLMS Note:

DLMS Note: The following codes are authorized.

EF Electronic Funds Transfer ID Number

DLMS Note: Use only when 1/N103/070 is UE 

Unique Entity Identifier, to provide an alternate EFT 

account in REF02.

To provide the EFT 

Indicator.

5. 1/REF02/110 Mark Data Element REF02 as Used
Enclosure 2, ADC 1412

Page 2

# Location 4010 856 Advanced Shipment Notification (ASN) Reason

1. DLMS 

Introductory 

Notes

Add ADC 1412 to the DLMS Introductory Note:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer Indicator to 

Wide Area Workflow

Identifies changes 

made to the IC.

2. 2/N103/220 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

3. 2/REF01/260 Add Data Element level note and add Qualifier with 

DLMS Note:

DLMS Note: The following code is authorized.

EF Electronic Funds Transfer ID Number

DLMS Note: Use only when 1/N103/220 or 

2/SDQ02/290 is UE Unique Entity Identifier, to 

provide an alternate EFT account in REF02.

To provide the EFT 

Indicator.

4. 2/SDQ02/290 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

# Location 856P Advanced Shipment Notice ASN Reason

1. DLMS 

Introductory 

Notes

Add ADC 1412 to the DLMS Introductory Note:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer Indicator to 

Wide Area Workflow

Identifies changes 

made to the IC.

2. 1/N103/220 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

3. 2/REF01/260 Add Data Element level note and add Qualifier with 

DLMS Note:

DLMS Note: The following code is authorized.

EF Electronic Funds Transfer ID Number

DLMS Note: Use only when 1/N103/220 or 

2/SDQ02/290 is UE Unique Entity Identifier, to 

provide an alternate EFT account in REF02.

To provide the EFT 

Indicator.

4. 2/SDQ02/290 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.
Enclosure 2, ADC 1412

Page 3

# Location 857 Shipment and Billing Notice Reason

1. DLMS Introductory 

Notes

Add ADC 1412 to the DLMS Introductory Note:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer 

Indicator to Wide Area Workflow

Identifies changes 

made to the IC.

2. 1/N103/140 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

3. 1/N901/110 Add Data Element level note and add Qualifier 

with DLMS Note:

DLMS Note: 3 Optional data element used with 

1/N103/140 UE Unique Entity Identifier to 

identify System for Award Management (SAM) 

records with an alternative Electronic Funds 

Transfer (EFT) account.

EF Electronic Funds Transfer ID Number

DLMS Note: Use only when 1/N103/140 is UE 

Unique Entity Identifier, to provide an alternate 

EFT account in N902.

To provide the EFT 

Indicator.

# Location 861 Acceptance Report Reason

1. DLMS Introductory 

Notes

Add ADC 1412 to the DLMS Introductory Note:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer 

Indicator to Wide Area Workflow

Identifies changes 

made to the IC.

2. 1/N103/130 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

3. 2/REF01/170 Add Data Element level note and add Qualifier 

with DLMS Note:

DLMS Note: The following code is authorized.

EF Electronic Funds Transfer ID Number

DLMS Note: Use only when 1/N103/130 is UE 

Unique Entity Identifier, to provide an alternate 

EFT account in REF02.

To provide the EFT 

Indicator.
Enclosure 2, ADC 1412

Page 4

# Location 861P Acceptance Report Reason

1. DLMS Introductory 

Notes

Add ADC 1412 to the DLMS Introductory Note:

- ADC 1412, Replacement of Data Universal 

Numbering System Number with Unique Entity 

Identifier and Electronic Funds Transfer 

Indicator to Wide Area Workflow

Identifies changes 

made to the IC.

2. 1/N103/130 Add qualifier UE:

UE Unique Entity Identifier

Adds the unique 

entity identifier to 

replace DUNS.

3. 2/REF01/170 Add Data Element level note and add Qualifier 

with DLMS Note:

DLMS Note: The following code is authorized.

EF Electronic Funds Transfer ID Number

DLMS Note: Use only when 1/N103/130 is UE 

Unique Entity Identifier, to provide an alternate 

EFT account in REF02.

To provide the 

EFT Indicator.
Enclosure 3, ADC 1412

Page 1

Enclosure 3

Defense Logistics Manual (DLM) 4000.25, Volume 1, Concepts and Procedures

Make the following changes to Volume 1. Deletions are shown by double-strikethrough and 

additions are shown in red bold italics. Changes from the proposed change are shaded in green.

Appendix 2, Terms and Definitions and Appendix 3, Acronyms and Abbreviations. 

ENTERPRISE IDENTIFIER (EID). An identifier, which relies on the Unique Entity 

Identifier (UEI) Data Universal Numbering System (DUNS) as a primary key for non-DoD 

entities, and an extended DoD activity address code (DoDAAC) for DoD activities. The 

Electronic Funds Transfer (EFT) DUNS+4, an additional 4-digit suffix to the DUNS code, 

allows for the identification of payment location used by business partner (represented by a UEI

DUNS) when that partner has multiple locations. Other alias identifiers recorded to date include 

the contractor and Government entity (CAGE) code, the austin-tetra number, and taxpayer 

identification number (TIN), Unique Entity Identifier (UEI), and Electronic Funds Transfer 

(EFT) Indicator. The UEI replaces the Data Universal Numbering System (DUNS) number 

as the official entity identifier for doing business with the federal government. The EFT 

replaces the “plus 4” element of the DUNS.

UNIQUE ENTITY IDENTIFIER (UEI). A 12-character, alphanumeric value used as the

official identifier for entities registered in the System for Award Management (SAM). The 

UEI replaces the DUNS number as the official identifier for doing business with the federal 

government.

ELECTRONIC FUNDS TRANSFER (EFT) INDICATOR. A four-character alphanumeric 

suffix to the unique entity identifier. The suffix is assigned at the discretion of the 

commercial, nonprofit, or Government entity to establish additional System for Award 

Management records to for identify alternative EFT accounts. This element is optional and 

only required if more than one funding account exists for the designated entity. 

Appendix 3, Acronyms and Abbreviations. 

UEI Unique Entity Identifier

EFT Electronic Funds Transfer