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Approved DLMS Change 8

Traceable Methods of Shipment

1. ORIGINATOR: 

a. Service/Agency: DLMSO 

b. Originator: Headquarters Marine Corps

2. FUNCTIONAL AREA: Supply (Supply Discrepancy Report (SDR)

Procedures)

3. REQUESTED CHANGE:

a. Description of Change: This change augments SDR

procedures to appropriately identify various additional traceable

methods of shipment.

b. Procedures: Make the following changes identified in

bold italics. SDR joint publication paragraph and page numbering

below are based upon the DLAI 4140.55, et al, draft, May 1, 1998,

available from the DLMSO Home Page: http://www.dlmso.hq.dla.mil/.

 (1) Revise page 5, paragraph E2, U.S. Government

Reporting Criteria, subparagraph a(4):

 (4) An SDR should not be submitted for nonreceipt of

shipments made by traceable means, e.g., Government Bill of Lading

(GBL), Commercial Bill of Lading (CBL), unless nonreceipt is for

other than a transportation discrepancy, or for damaged items

shipped via modes other than U.S. Postal Service (USPS). Such

nonreceipts or damages are reportable as transportation

discrepancies under the DoD 4500.9-R, Defense Transportation

Regulation, Part II, Cargo Movement. Also, an SDR should not be

submitted for nonreceipt of shipments made by traceable USPS

registered, insured, certified mail until appropriate tracer action

has been completed. If tracer action results confirm nonreceipt,

then submit an SDR and include results of the tracer action in Block

12 and attach pertinent documentation. Customers without automated

access to in-transit visibility information should contact the

ICP/depot to determine which shipments are traceable.

 (2) Revise page 7, paragraph E2a(11):

 (11) Total Nonreceipt. Report nonreceipt of items shipped

via traceable means, e.g., GBL or CBL, registered, insured,

certified USPS, or small package carrier shipments only when

determined the nonreceipt is not a transportation discrepancy. U.S.

Government customers may not submit an SDR for nonreceipt prior to

receipt of a Military Standard Requisitioning and Issue Procedures

(MILSTRIP) Supply/ Shipment Status transaction, or the equivalent
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under DLMS 2.0. and/or employing Military Standard Transaction and

Recording Procedures (MILSTRAP)/DLMS Material Follow-up procedures.

 (3) Revise page 7, paragraph E2a(12):

(12) U.S. Postal Service. An SDR is required when items valued

in excess of $100 per line item, reported shipped by nontraceable

U.S. Postal Service (i.e., not shipped registered, insured,

certified mail) are not received or are received in a damaged

condition.

4. REASON FOR CHANGE: Registered, insured, certified USPS

shipments are traceable methods of shipment and should be traced

prior to any SDR submissions. Traceable USPS shipments are not

reportable as a Transportation Discrepancy (TDR), but are

traceable under MILSTRIP procedures. Small package carrier

shipments fall under TDR procedures. 

5. ADVANTAGES/DISADVANTAGES:

a. Advantages: The change promotes resolution of

discrepancies in traceable shipments prior to submission and

processing of an SDR. Where successful, this will result in a

cost avoidance for SDR processing by the item manager.

 

b. Disadvantages: None identified. 

6. IMPACT:

a. May require modification of current Service/Agency

implementing procedures.

b. Implementation: 

(1) This change will become effective immediately upon

publication.

(2) The above changes are structured in the SDR joint

publication format. Equivalent changes will be incorporated in

the DLMS.