DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

November 25, 2015

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 

1159, New Supply Condition Code X, Suspended (Repair Decision Delayed)

(Supply/MILSTRAP)

 The attached change to DLM 4000.25, Defense Logistics Management Standards, and 

DLM 4000.25-2, Military Standard Transaction Reporting and Accountability Procedures 

(MILSTRAP), is approved for implementation effective thirty days from release.

 Addressees may direct questions to Mary Jane Johnson, email: mary.jane.johnson@dla.mil; 

Ellen Hilert, e-mail: ellen.hilert@dla.mil; or Rafael Gonzalez, e-mail: rafael.gonzalez@dla.mil. 

Others may contact their Component designated Supply PRC representative available at: 

https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp.

 

DONALD C. PIPP

Director

Defense Logistics Management 

Standards Office

Attachment

As stated 

cc: 

ODASD (SCI)

JPIWG

IMMC

WebSDR Program Manager
Attachment, ADC 1159

Page 1

Attachment to ADC 1159

New Supply Condition Code X, Suspended (Repair Decision Delayed)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Service/Agency: United States Air Force (USAF) 

b. Technical POC: Ms. Becky Denn, System Analyst, USAF AFMC AFSC/LOMM,

937-656-0866; DSN 986-0866; or e-mail: Rebecca.Denn@us.af.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply (Supply Condition Codes)

b. Primary/Secondary Functional Process: Sustainment and Depot Maintenance

3. REFERENCES:

a. Defense Logistics Manual (DLM) 4000.25-2, Military Standard Transaction Reporting and 

Accountability Procedures (MILSTRAP)

b. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 2, Supply 

Standards and Procedures

c. DoDD 8190.01E, Defense Logistics Management Standards (DLMS)

d. DODM 4140.68, Integrated Materiel Management of Nonconsumable Items

e. DOD 4140.26-M, Volume 4, DoD Integrated Materiel Management (IMM) for Consumable 

Items: Logistics Reassignment (LR) 

4. REQUESTED CHANGE(S): There are substantive changes to the requirements based upon 

staffing responses. Changes are highlighted in green.

a. Brief Overview of Change: Establish a new Supply Condition Code (SCC) X, Suspended 

(Repair Decision Delayed). Use of this new condition code will allow for segregation of SCC X stock 

in a DLA distribution center. The DLMS procedures impose restrictions for the use of SCC for 

materiel movement. Assignment of SCC X under the business rules outlined in this ADC is optional at 

the discretion of the materiel owner.

b. Background:

(1) SCCs are governed by DOD MILSTRAP (Reference 3.a.). Currently DOD

MILSTRAP identifies SCC X as not assigned and reserved for future DOD assignment. However, the 

Air Force allows unauthorized use of SCC X for the following reasons.

(a) Materiel is beyond practical repair action but held for emergency use until 

new procurement is received or a determination is made to repair should new procurement action not 

be accomplished.
Attachment, ADC 1159

Page 2

(b) Materiel exceeds specification for repair at the organic repair facility and is 

to be shipped to a contractor for which an extended repair process is being developed.

(c) Materiels, parts, components and end items must wait for repair 

development and engineering concurrence.

(2) Currently, the Air Force treats SCC X like any other condition code within the Air 

Force wholesale supply system. Within the Air Force the following business rules apply to SCC X:

(a) Materiel cannot be shipped or received in SCC X.

(b) Materiel must be transferred into SCC X via a DLMS 947I Inventory 

Adjustment - Dual Adjustment for SCC Change (947I with 2/W1901/0200 Quantity or Status 

Adjustment Reason Code AC (Condition Change); and W1916 Code DU, Inventory Adjustment –

Dual). For systems not yet DLMS compliant, MILSTRAP legacy Document Identifier Code (DIC) 

DAC applies, Inventory Adjustment – Dual (Condition Transfer).

(c) Materiel must be reviewed every 180 days.

(d) Assets in SCC X are financially accounted for as unserviceable materiel.

(e) Assets in SCC X are also provided to the Air Force requirements system and 

considered part of Air Force worldwide inventory.

(3) Currently there is no systemic request method identified in MILSTRAP legacy 

procedures for the owner to request a SCC change. However, DLMS, Volume 2 identifies a DLMS 

846A Reclassification transaction for use by the owner to send a request to the storage activity to direct 

a change to the SCC. This proposed use of the 846A transaction is bi-directional and the storage 

activity would also use the DLMS 846A to respond to the owner’s request, including requests for 

extensions or denial of the requested action. 

Staffing Note: The enhancement DLMS IC is available for review on the DLMSO Website. If DLA 

or the Services would like to coordinate implementation of the DLMS 846A for SCC reclassification, a 

PDC must be submitted to further document the procedures and establish an implementation schedule. 

Note that DLMS 846A is a multipurpose transaction that has been implemented, for purposes other 

than SCC reclassification, under Base Realignment and Closure Retail Supply, Storage And 

Distribution (SS&D)/Inventory Management and Stock Positioning (IMSP), and under DLA 

Disposition Services processing.

c. Approved Change in Detail: Assign new SCC X to be used for materiel in storage and for 

limited use for materiel in transit. The owning ICP may direct the storage activity to change the 

condition of selected items currently in storage to/from SCC X, as applicable. When directed by the 

owning ICP, materiel will be shipped by the same Service customer/user activities in SCC X to the 

designated facility for engineering review, rather than shipping materiel in SCC F and subsequently 

reclassifying from SCC F to the new SCC X. The owning ICP may also direct shipment of SCC X 

materiel in storage to the designated repair activity only when the repair activity is operated by the 

same Service as the owning ICP. Otherwise, SCC X materiel must be reclassified to the appropriate 

condition prior to issue for repair.

(1) Pending implementation of the DLMS enhancement transaction (DLMS 846A 

Reclassification) to request reclassification, the owning ICP will request reclassification via email to 
Attachment, ADC 1159

Page 3

provide an audit record. The storage activity will confirm receipt of the email, thus establishing a 

beginning date for the reclassification time standard. 

Staffing Note: It is recognized that the email exchange is not ideal, since it relies heavily on manual 

actions. However, an alternative is not available pending implementation of the DLMS enhancement 

transactional capability. Since the use of email will be limited to only those Services employing SCC 

X and further limited by scenarios that require reclassification prior to shipment, DLMSO considers 

this approach an acceptable interim solution.

(2) The new SCC X will apply to materiel that exceeds specification for repair or must wait 

repair development and engineering concurrence. SCC X will be used in the following situations:

(a) Materiel is beyond practical use but held for emergency use until new 

procurement is received or a determination is made to repair should new procurement action not be 

accomplished.

(b) Materiel exceeds specification for repair at the organic repair facility and is 

to be shipped to a contractor for which an extended repair process is being developed.

(c) Materiels, parts, components, and end items must wait repair development 

and engineering concurrence. 

(3) Materiel may be received, shipped, and stored in SCC X; however, several exceptions 

apply:

(a) SCC X cannot be used to send materiel to DLA Disposition Services. The 

materiel must be placed in the proper SCC prior to disposal action.

(b) SCC X cannot be used to issue materiel to customer/end user. The materiel 

must be placed in the proper SCC prior to issue. 

(c) SCC X cannot be used to issue materiel into the maintenance facility

operated by a Service other than that of the owning ICP. The materiel must be placed in the proper 

SCC prior to inter-Service issue.

(4) SCC X only applies to reparable items. 

(5) Materiel managers must review items in SCC X semi-annually to ensure the materiel 

moves out of this condition code as soon as possible.

d. Revisions to DLM 4000.25 Manuals: 

(1) Revisions to DLM 4000.25, DLMS:

(a) Add SCC X, and missing SCC R to paragraph C6.10.1.10. in the DLM 

4000.25, Volume 2, Chapter 6:

“C6.10.1.10. Suspended Asset Processing. This includes checks of the timeliness in 

reclassifying suspended (SCCs J, K, L, Q, R, and X) materiel.”

(b) Insert the following change as paragraph C7.2.5. in the DLM 4000.25, 

Volume 2, Chapter 7 and renumber the remaining paragraphs:
Attachment, ADC 1159

Page 4

“C7.2.5. Reclassification of SCC X 

C7.2.5.1. Storage Activity Reporting. Storage activities will report receipts in SCC X as 

prescribed by Chapter 13, Receipt Procedures. When directed by the owner, storage activities will

reclassify stored, including suspended, materiel to SCC X and report the action using a dual 

inventory adjustment transaction following C7.2.1.1. 

C7.2.5.2. Owner Responsibility

C7.2.5.2.1. Owners are responsible for reviewing materiel in SCC X on a semiannual basis to ensure continued efforts on the development of a repair process by the 

technical/engineering/maintenance analysis team. The owner will direct reclassification to the 

appropriate condition upon a determination that repair will not be pursued. 

C7.2.5.2.2. The owner must exercise caution in directing issue of materiel stored in 

SCC X to ensure materiel is issued in the appropriate condition when required. 

C7.2.5.2.2.1. SCC X materiel will not be issued to the end user/customer. 

C7.2.5.2.2.2. The owner must request reclassification to the appropriate 

condition prior to disposal action. 

C7.2.5.2.2.3. Materiel may be issued to repair in SCC X only when the repair 

activity is operated by the same Service as the owner. Otherwise, materiel must be reclassified to the 

appropriate condition prior to issue.

C7.2.5.3. Reclassification Procedures 

C7.2.5.3.1. SCC X materiel will not be reclassified by the storage activity except as 

directed by the owner. When directed by the owner, storage activities will, within 30 calendar days

from receipt of an asset reclassification request, reclassify the suspended materiel to its correct SCC. 

The storage activity will report completion of reclassification action with an Inventory Adjustment –

Dual (SCC Change).

C7.2.5.3.2. Pending implementation of the DLMS transaction enhancement (DLMS 

846A Reclassification) to request supply condition code reclassification, the owner will request 

reclassification via email to provide an audit record. The storage activity will confirm receipt of the 

email, thus establishing a beginning date for the reclassification time standard.”

Renumber current paragraph C7.2.5 and C7.2.6 to C7.2.6 to C7.2.7.

(c) Insert the following change as paragraph C7.2.7.4. in the DLM 4000.25, 

Volume 2, Chapter 7:

“C7.2.7.4. SCC X. Although there is no prescribed timeframe for transferring suspended 

materiel from SCC X, owners will review all records for materiel suspended in SCC X at least semiannually to ensure expeditious development of a repair process.” 
Attachment, ADC 1159

Page 5

(d) Add SCC X to paragraph C7.7.2. in the DLM 4000.25, Volume 2, 

Chapter 7:

“C7.7.2. When excess, serviceable or unserviceable materiel is classified in SCC J, K, L, M, 

N, P, R, or X, the DoD Components must initiate action to reclassify the materiel to an acceptable SCC 

(A through H, Q, or S) before preparing the turn-in documentation. Section C7.2 contains the materiel 

reclassification procedures.”

(e) Add SCC X, as well as missing SCCs Q and P, to paragraph C9.3.2.3. and 

C9.4.1.4. in the DLM 4000.25, Volume 2, Chapter 9. 

“C9.3.2. GIM. The GIM will accept, as of the ETD, those items and book balances submitted by 

the LIM. (The following policy covering transfer of assets for LR is implemented from DoD 4140.26-

M and AMC-R 700-99 et al., respectively.) The LIM will transfer all on-hand wholesale balances, in 

place, except:

C9.3.2.1. Assets committed to the support of special projects, programs, and/or plans 

including the International Logistics Program (ILP), (e.g., staged shipments, packaged shipments). On 

hand wholesale assets in support of the ILP will not be transferred to the GIM nor will any ongoing 

procurement action in support of the ILP be terminated.

C9.3.2.2. Consumable assets in SCCs F, H, J, K, L, M, P, Q, R, and S. (See DoD 4140.26-

M for complete criteria.)

C9.3.2.3. Nonconsumable assets in SCCs G, H, J, K, L, M, P, Q, and X. SCCs H, P, and 

X materiel will never be decapitalized.”

(Intervening text not shown)

“C9.4.1.4. For assets in SCC H, the LIM will either forward the assets to DRMO DLA 

Disposition Services or reclassify the items to their true condition as authorized by Chapter 7. 

C9.4.1.5. For assets in SCC X, the LIM will reclassify the assets as appropriate for LR or 

for transfer to DLA Disposition Services.” 

(2) Revisions to DLM 4000.25-2, MILSTRAP, chapters: 

(a) Add SCC X, and missing SCC R to paragraph C7.10.1.10. in the DLM 4000.25-2, 

Chapter 7:

“C7.10.1.10. Suspended Asset Processing. This includes checks of the timeliness in 

reclassifying suspended (SCCs J, K, L, Q, R, and X) materiel.”

(b) Insert the following change as paragraph C5.2.5. in the DLM 4000.25-2, Chapter 5 

and renumber the remaining paragraphs:

“C5.2.5. Reclassification of SCC X 

C5.2.5.1. Storage Activity Reporting. Storage activities will report receipts in SCC X as 

prescribed by Chapter 4, Receipt Procedures. When directed by the owner, storage activities will
Attachment, ADC 1159

Page 6

also reclassify stored, including suspended, materiel to SCC X and report the action using a dual 

inventory adjustment transaction following C5.2.1.1.

C5.2.5.2. Owner Responsibility

C5.2.5.2.1. Owners are responsible for reviewing materiel in SCC X on a semiannual basis to ensure continued efforts on the development of a repair process by the 

technical/engineering/maintenance analysis team. The owner will direct reclassification to the 

appropriate condition upon a determination that repair will not be pursued.

C5.2.5.2.2. The owner must exercise caution in directing issue of materiel stored in 

SCC X to ensure materiel is issued in the appropriate condition when required.

C5.2.5.2.2.1. SCC X materiel will not be issued to the end user/customer. 

C5.2.5.2.2.2. The owner must request reclassification to the appropriate condition 

prior to disposal action. 

C5.2.5.2.2.3. Materiel may be issued to repair in SCC X only when the repair activity 

is operated by the same Service as the owner. Otherwise, materiel must be reclassified to the 

appropriate condition prior to issue.

C5.2.5.3. Reclassification Procedures. 

C5.2.5.3.1. SCC X materiel will not be reclassified by the storage activity except as 

directed by the owner. When directed by the owner, storage activities will, within 30 calendar days

from receipt of an asset reclassification request, reclassify the suspended materiel to its correct SCC. 

The storage activity will report completion of reclassification action with an Inventory Adjustment –

Dual (SCC Change).

C5.2.5.3.2. The owner will request reclassification via email to provide an audit 

record. The storage activity will confirm receipt of the email, thus establishing a beginning date for 

the reclassification time standard.”

Renumber current paragraph C5.2.5 and C5.2.6 to C5.2.6 to C5.2.7.

(c) Insert the following change as paragraph C5.2.7.4. in DLM 4000.25-2, Chapter 5:

“C5.2.7.4. SCC X. Although there is no prescribed timeframe for transferring suspended 

materiel from SCC X, owners will review all records for materiel suspended in SCC X at least semiannual to ensure expeditious development of a repair process.”

(d) Add SCC X to paragraph C5.8.2. in the DLM 4000.25-2, Chapter 5:

“C5.8.2. When excess, serviceable or unserviceable materiel is classified in SCC J, K, L, M, 

N, P, R, or X, the DoD Components must initiate action to reclassify the materiel to an acceptable SCC 

(A through H, Q, or S) before preparing the turn-in documentation. Section C5.2 contains the materiel 

reclassification procedures.”

(e) Add SCC X to paragraph C11.3.2.3. and C11.4.1.5. in the DLM 4000.25-2,

Chapter 11. 
Attachment, ADC 1159

Page 7

“C11.3.2. The GIM will accept, as of the ETD, those items and book balances submitted by the 

LIM. (The following policy covering transfer of assets for LR is implemented from DoD 4140.26-M 

and AMC-R 700-99/NAVSUPINST 4790.7/AFLCR 400-21/MCO P4410.22.) The LIM will transfer 

all onhand wholesale balances, in place, except:

C11.3.2.1. Assets committed to the support of special projects, programs, and/or plans 

including the international logistics program (ILP), (e.g., staged shipments, packaged shipments). 

On-hand wholesale assets in support of the international logistics program (ILP) will not be transferred 

to the GIM nor will any ongoing procurement action in support of the ILP be terminated.

C11.3.2.2. Consumable assets in Supply Condition Codes (SCCs) F, H, J, K, L, M, P, 

Q, R, and S. (See DoD 4140.26-M for complete criteria.)

C11.3.2.3. Nonconsumable assets in SCCs G, H, J, K, L, M, P, Q, and X. SCCs H, P,

and X materiel will never be decapitalized.”

(Intervening text not shown)

“C11.4.1.4. For assets in SCC H, the LIM will either forward the assets to disposal

DLA Disposition Services or reclassify the item to its true condition as authorized by Chapter 5.

C11.4.1.5. For assets in SCC X, the LIM will reclassify the assets as appropriate for 

LR or for transfer to DLA Disposition Services.” 

(f) Add SCC X in the DLM 4000.25-2, Appendix 2.5-2. 

CODE TITLE EXPLANATION

W NOT ASSIGNED Reserved for future DoD assignment.

X4 SUSPENDED (REPAIR DECISION 

DELAYED)

Materiel in stock or returned from customers/users 

and awaiting repair or disposition. Not authorized 

for transfer to disposal, issue for maintenance by a 

Service other than that of the owner, or for release 

to users.

X, Y, Z NOT ASSIGNED Reserved for future DoD assignment.

________________________

4 Refer to ADC 1159.

e. Transaction Flow: The transaction flow for all transactions relevant to this change is 

unchanged.

Staffing Note: The Air Force Commercial Asset Visibility (CAV) System communicates with the Air 

Force ICP system via a point-to-point interface. This does not comply with DOD requirements to 

transmit DLMS logistics transactions through Transaction Services (Reference 3.c.) and limits 

Enterprise visibility. This issue was discussed during the Supply PRC meeting 15-1, April 29-30, 

2015, and resulted in an action item requesting the Air Force to provide a corrective action plan to 

bring CAV into compliance or otherwise ensure that the appropriate DLMS transaction flow is 

implemented.

f. Alternatives: None identified.
Attachment, ADC 1159

Page 8

5. REASON FOR CHANGE: This change will enable Services to more accurately segregate stock 

within DLA distribution centers and be able to more easily identify why the materiel is being retained

in storage. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Improved segregation of assets in DLA distribution centers. Improved 

visibility of why assets are being retained in storage. Extending use of SCC X for materiel shipped for 

same Service maintenance streamlines procedures and reduces manual intervention without impacting 

those Services that may choose not to employ SCC X.

b. Disadvantages: 

(1) SCC X is authorized for use where the underlying reason for assignment may 

differ. New management codes may be appropriate to provide an additional level of granularity.

(2) The new SCC X is being established for optional use. Lack of DOD-wide 

implementation for the SCC X will impact those Services that choose to use the code, requiring them 

to ensure reclassification prior to shipment outside the owning Service. 

7. TIME LINE/IMPLEMENTATION TARGET: Based upon the existing functionality within the 

Air Force ICP system and DLA Distribution Standard System (DSS), this change will be considered

effective 30 days from release.

a. Service implementation may be staggered. 

(1) The Air Force ICP system is currently using SCC X, but may require system update 

to authorize SCC X for materiel movement under above rules. 

(2) DLA DSS already supports use of SCC X for materiel in storage.

b. Request Components provide an implementation timeline when available. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: Unknown.

9. IMPACT:

a. New DLMS Data Elements: None 

b. Changes to DLMS Data Elements: Revise DLMS Logistics Data Resource Management 

Systems (LOGDRMS) dictionary for data element Data Element ID 1270 Qualifier 83, Supply 

Condition Code, to add new Supply Condition Code value X, Suspended (Repair Decision Delayed):

Code Name/Definition Explanation

X SUSPENDED (REPAIR 

DECISION DELAYED)

Materiel in stock or returned from customers/users and 

awaiting repair or disposition. Not authorized for transfer 

to disposal, issue for maintenance by a Service other than 

that of the owner, or for release to users.
Attachment, ADC 1159

Page 9

c. Automated Information Systems (AIS):

(1) DLA DSS must support use of SCC X for materiel receipt, shipment, and storage. 

(2) Service ICP systems may adopt use of SCC X as described above. ICP systems 

must ensure that SCC X materiel is reclassified prior to transfer for disposal, issue for maintenance by 

a Service other than that of the owner, or for release to users.

(3) Retail/tactical level systems may adopt use of SCC X for directed return 

movements upon direction of their Service.

d. Transaction Services:

(1) Update data maps to recognize SCC X.

(2) Update online SCC code lists and definitions (inclusive of DOD WebSDR and Web 

Visual Logistics Information Processing System (WebVLIPS)) to include SCC X as defined in this 

change.

e. Non-DLA Logistics Management Standards Publications:

(1) Components must update their internal Service/Agency guidance as needed.

(2) Recommend the following revisions to DODM 4140.68, Enclosure 6 (Reference 

3.c.).

(a) Add SCC X to paragraph 2.d(3) and (5). 

“(3) Decapitalize all on-hand wholesale assets excess to total system retail requirements of the 

LIM in place on ETD, unless otherwise negotiated, with the exception of those assets designated or 

held for specific program or projects within the DoD Components and those held in Military Standard 

Transaction Reporting and Accounting Procedures (MILSTRAP) condition codes G, H, J, K, L, M, P,

and X as identified in Reference (t). Condition code H, P, and X materiel will never be decapitalized. 

(Intervening text not shown)

(5) Attempt to reclassify condition code G, J, K, L, X and SICA-held M condition materiel to 

an acceptable condition code prior to ETD. Condition code G, J, K, L, M, and X materiel, upon 

transfer to an acceptable condition subsequent to ETD, will be decapitalized to the GIM unless 

otherwise specified or held for specific GIM programs, projects or retail requirements.” 

(b) Add SCC X to paragraph 5.c.(2). 

“(2) Stock previously suspended (condition codes J, K, G, M and X).”

(3) Recommend the following revisions to DODM 4140.26-M, Volume 4, Enclosure 

3, (Reference 3.e.) to add SCC X to Paragraph 3.e.(2) 

“(2) Assets identified to unacceptable supply condition codes (condition codes F, H, J, K, L, M, P, Q, 

R, S, and V, and X) will be retained by the LIM. Condition code J-K items will be reclassified prior to the 

ETD. J and K materiel identified at ETD minus 10 days through ETD will be reclassified and reported to 

the GIM as a follow-on decapitalization action.”
Attachment, ADC 1159

Page 10

10. PROPOSED DLMS CHANGE (PDC) 1159 STAFFING RESPONSE/COMMENT 

RESOLUTION:

Originator Response/Comment Disposition

1. Army Concur Noted.

2. Marine Corps Concur Noted.

3. DLA DLA concurs with the updates.

--------

Original DLA Response: DLA non-concurs with PDC 1159 as 

follows:

1. Para C5.2.5.4- Reclassifying suspended material within 3 

calendar days.

Recommendation: Increase to 30 calendar days.

Comments: Reclassifying materiel to and from SCC X is a 

routine action and should not have a suspense timeframe equal to 

priority processing. The purpose of SCC X is to suspend 

materiel to delay a repair decision or disposal decision. A threecalendar day suspense will make this a high/critical priority 

Stock Readiness action.

A three-calendar day suspense for any reclassification action is 

unreasonable. The three calendar day suspense for 

reclassification of SCC L and Q was brought up last year during 

the Defense Stock Readiness Group (DSRG) meeting. DLA 

Distribution suggested a 10 or 15 calendar day suspense for 

reclassifying SCC L and Q assets. The Military Service 

representatives did not agree and made an argument that SCC L 

materiel was mainly suspended new procurement items and 

needed for back orders, the SCC Q materiel were mainly PQDR 

exhibits and were also needed. DLA intends to bring this subject 

up again this year when discussing the draft DLAR 4145.4.

If a three calendar day suspense was implemented, distribution 

depots would be required to make the reclassification of materiel 

from a serviceable/ repairable condition code item to SCC X and 

vice versa as a number one stock readiness priority. This would 

take priority over all other actions/inspections except remediating 

SCC L and Q assets. In theory, an email request on a Friday to 

reclassify stock in storage to SCC X for segregation purposes 

would have to take priority over stock screening inspections for 

safety of flight issues, safety of use issues, and critical safety 

item issues. 

DLA recommends a 30-calendar day suspense for reclassification 

action in line with SCC K and SCC J reclassification actions. 

Reclassifying an asset to SCC X because a "repair decision" has 

been delayed is a routine action, not a high/critical priority 

action.

2. It is the owner’s responsibility to provide guidance on when 

to issue materiel. DLA Distribution has no restrictions to prevent 

shipment for a specific condition code.

3. DLA has a concern on how the DAC requests are 

communicated; we cannot base a time standard on a phone call 

conversation, face to face request, or e-mail. I did not see any 

systemic request. I request that within the PDC this 

communication process is documented to clearly portray the 

Noted.

--------

DLMSO Response to Original DLA 

Response:

1. Concur. ADC will be revised to cite the 

recommended time standard of 30 calendar 

days for reclassification of SCC X. 

2. Noted.

3. There is no systemic request method to 

request a SCC change identified in 

MILSTRAP legacy. However, there is a 

DLMS enhancement to address this 

business process. The ADC has been 

updated to document the availability of a 

DLMS transaction to request 

reclassification and highlight the need for 

a PDC to coordination implementation 

(see background information). 

Additionally, in response to these 

comments, the ADC has been updated to 

include for the reclassification request to 

be coordinated via email so that there will 

at least be an agreement on the timing 

(clock starts when storage activity 

acknowledges receiving the request).

4. Procedures have been updated to 

require the owner to ensure materiel is 

reclassified when shipped inter-Service or 

to end-users. A DSS edit for this is not 

requested.
Attachment, ADC 1159

Page 11

Originator Response/Comment Disposition

communication process that the AF is going to utilize to direct 

the DAC. (Highlighted in Yellow)

 “c. Requested Change in Detail: Assign new SCC X to be 

used for movement of the materiel as well as for materiel in 

storage. The owning ICP may direct the storage activity to 

change the condition of selected items currently in storage 

to/from SCC X, as applicable. When directed by the owning 

ICP, materiel will be shipped by customer/user activities in SCC 

X to the designated facility for engineering review; preventing 

unnecessary shipment of the materiel in SCC F and then 

947I/DAC from SCC F to the new SCC X. The owning ICP may 

direct shipment of SCC X materiel in storage to the designated 

repair activity; however, the repair activity will receipt the 

materiel in its actual condition upon receipt (e.g. SCC F 

(Unserviceable (Reparable)).”

4. Para C11.4.1.5- DSS Restrictions on releasing MROs.

Recommendation: Supply centers program system controls to 

eliminate user errors when ordering items.

Comments: DSS does not currently have the ability to restrict 

MROs by requesting DoDAAC by condition code and does not 

plan on programing this ability. 

4. Navy Navy concurs with the revised version of PDC 1159, with the 

following comment from NAVSUP N31:

"I realize that the draft ADC mentions that the enforcement is 

contingent upon the owning ICP, but who's to say that this 

process is going to be closely monitored? My concern is that if 

the owning ICP does not closely monitor this process and the 

SCC of "X" starts to impact other services, who does the other 

service contact to resolve any issues that may arise because of 

this ADC for the interim solution (owning ICP notifies the 

storage activity via email) and the long term solution (DLMS 

enhancement transaction to request reclassification)? What are 

the repercussions if the enforcement is not closely monitored? 

The reason I'm asking is because this could causes major impacts 

to our systems if the owning ICP does not monitor this process 

closely. Therefore, I would like to see someone held accountable 

if this ADC starts to impact our systems since we should not 

have to utilize our resources/funding to resolve issues caused by 

another service using this SCC."

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Original Navy response: Navy non-concurs with PDC 1159 on 

the grounds that (1) the requirement necessitating SCC X can be 

addressed with existing SCCs; and (2) implementing the business 

rules specified in the PDC would require widespread system 

changes and result in sub-optimal business processes for the 

Navy.

RATIONALE:

1. The PDC states SCC X will be used in the following 

situations:

a) Materiel beyond practical use but held for emergency 

use until new procurement is received or a determination 

is made to repair should new procurement action not be 

accomplished.

b) Materiel that exceeds specification for repair at the 

organic repair facility and is to be shipped to a 

Taking original Navy response into 

consideration, the procedures for SCC X 

were updated for a compromise approach 

that will allow the AF to use the SCC X 

without impacting Navy maintenance or

users. Navy concurrence and continued 

concerns are noted and have been shared 

with the Air Force.

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DLMSO Response to Navy Nonconcurrence:

The most significant of the Navy concerns 

could be resolved by requiring the owner 

to request reclassification to another 

(existing) SCC prior to shipment (materiel 

cannot be shipped to maintenance in SCC 

X). Even though this adds another step, it 

would allow SCC X to be used by the AF 

while the item is in storage and would thus 

not impact Navy processing (if materiel 

needs to move to a Navy maintenance 

location). 

DLMSO requested input from the Air 

Force based upon the owner updating the 

SCC X to another condition prior to 

shipment.

Air Force Feedback to Initial Navy 

Response: Allowing D035A or D035K to 

ship condition X materiel to a contractor 

DODAAC is needed to save time/money. 

Requiring these assets to first be DAC'd by 

DLA into another condition code before 

processing a MRO transaction requires 

off-line coordination between the AF and 
Attachment, ADC 1159

Page 12

Originator Response/Comment Disposition

contractor for which an extended repair process is being 

developed.

c) Materiels, parts, components and end items that must 

wait repair development and engineering concurrence.

• Navy believes a new SCC for these situations is 

unnecessary because they can be addressed with existing 

SCCs, specifically F, J, K and L for Navy ERP and N, F 

and J for OIS. These codes can be supplemented with the 

use of reason codes and capability codes as needed.

• Navy has concerns with the proposal to use a single SCC 

(X) to cover three different material scenarios vice using 

existing condition codes separately and more precisely in 

each of the above situations. If a new condition code is 

required, recommend that three new condition codes be 

assigned, one for each scenario.

• Navy has concerns with the proposed changes to DLM 

4000.25, Volume 2, Chapter 7 and DLM 4000.25-2, 

C5.2.5 which refer to the three-day timeframe to 

“reclassify the suspended material to its correct SCC....” 

Navy believes the services should determine specific 

reclassification timelines based on service unique business 

processes.

2. Section 9.c.(2) of the PDC states, “Service maintenance 

systems must have capability to process shipment status 

indicating materiel is in SCC X. Maintenance systems will

not record receipt in SCC X, but will receipt in the 

appropriate condition.”

• To receive material in a different SCC than the one 

issued is not compatible with current Navy business 

processes and is not supported by Navy ERP, OIS, 

CAV and eRMS. Extensive changes to each of these 

systems would be required to implement this business 

rule.

• Navy believes the most efficient process is for the 

shipping activity to change the SCC before shipment or 

for the receiving activity to change the SCC after 

receipt (by direction/authorization of the owner in either 

case) using a 947I/DAC.

• Issuing and receiving in different conditions would 

cause the following issues in the Navy supply system:

o If material is shipped in SCC X, the maintenance 

facility would not know which of the three situations 

covered by this SCC applies.

o Issue and receipt transactions (legacy DIC D6 and 

D7) would not match and would therefore be more 

difficult to relate to one another.

o Inventory at the shipping and/or receiving activities 

may not reflect the proper condition code because of 

the code switch at receipt.

DLA. Since D035A/D035K and DSS 

currently do not track assets by a serial 

number or a UII code, processing the 

MRO transaction will then require 

additional off-line coordination between 

the AF and DLA. Since DLA does not 

segregate assets by an ownership or 

purpose code, condition code is the only 

option D035A/D035K currently has to 

identify carcass assets that have been 

reviewed by depot maintenance and 

deemed "too broke" for them to be 

repaired locally, but not "too broke" to be 

condemned. The Navy's non-concurrence 

is disappointing given the change does not 

even impact them if they so choose.

DLMSO Feedback on Air Force 

Response: 

1. The Navy concern for programming 

impact for Navy maintenance activities is 

valid. The added step for the 

reclassification is necessary to ensure 

materiel is shipped under an appropriate 

condition and there is no impact on other 

Service maintenance activities. The ADC 

will allow intra-Service use of SCC X for 

transfer to maintenance, but will prohibit 

use for inter-Service shipments. The Air 

Force may want to investigate use of an 

exception data materiel release order 

(A5E) to reduce manual communication 

with the storage activity when directing 

release of SCC X materiel for interService shipment. 

The Air Force is satisfied that one new 

condition code will suffice; however, the 

recommendation for use of associated 

management codes to provide a lower 

level breakdown could be accommodated 

upon request and should be considered by 

the Air Force. An ADC Addendum may 

be submitted for any supplemental 

requirements.

The time standard has been modified to 30 

days for reclassification.

2. Concur with concerns. The ADC has 

been updated and now requires the owner 

to request reclassification of SCC X 

materiel prior to inter-Service shipments to 

a maintenance activity.

5. Air Force Concur with revised version.

The AF currently uses SSC X and we will continue to use SCC X 

until all our supply and maintenance systems can use IUID 

tracking to eliminate the need for its use.

This is a process like all other processes and nobody can 

guarantee there won't be any mistakes made. 

Noted.

Recommend Air Force work closely with 

the DOD IUID Work Group to ensure 

requirements will be met. At this time, 

there are no provisions for selective 

induction to maintenance based upon 

unique item identifier.
Attachment, ADC 1159

Page 13

Originator Response/Comment Disposition

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Initial Air Force Response. 

Comment: Currently, ILS-S cannot change an asset from an 

existing supply condition code (SCC) to SCC X. Since this PDC 

is specific to the wholesale system it should not impact ILS-S, 

unless the stand-up of the consolidated repair facility (CRF) 

operations will be impacted. The CRF operations are being 

implemented as part of the Air Force repair network initiative 

(RNI).

Since this is new, not sure if the ICP owner will be directing the 

use of SCC X to the retail level CRF operations. If this will need 

to be instituted at the retail level, ILS-S will need to make 

changes to accommodate the new SCC.

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DLMSO Feedback to Initial Air Force 

Response: This ADC authorizes ICPs to 

direct same Service users to return 

materiel in SCC X. Therefore, the Air 

Force will need to coordinate for 

implementation as appropriate. Materiel 

will not be shipped to retail customers in 

SCC X.