OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

 3500 DEFENSE PENTAGON

 WASHINGTON, DC 20301-3500

 SUSTAINMENT 

MEMORANDUM FOR THE LOGISTICS EXECUTIVE STEERING COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1244B, Establishing 

Visibility of Unique Item Tracking Program Items for Component-Owned Assets 

Stored at DoD Storage Activities and Corresponding Revisions to the Small Arms 

and Light Weapons Program

The attached change to Defense Logistics Management Standards, as outlined in the 

attachment, is approved for implementation.

Addressees may direct questions to Rafael Gonzalez, e-mail: rafael.gonzalez@dla.mil. 

Others must contact their designated Process Review Committee representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

Leigh E. Method, SES 

Deputy Assistant Secretary of Defense 

 for Logistics

Attachment:

As stated 

cc: 

OUSD(C) 

DLA J6DS
Attachment, ADC 1244B

Page 1

ADC 1244B

Establishing Visibility of UIT Program Items for Component-Owned Assets 

Stored at DoD Storage Activities and Corresponding Revisions to the Small 

Arms and Light Weapons Program

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Defense Enterprise Standards Office (DEDSO), Mr. Rafael 

Gonzalez, e-mail: rafael.gonzalez@dla.mil.

b. Functional POC: DEDSO, Mr. Rafael Gonzalez, e- mail: rafael.gonzalez@dla.mil.

2. REFERENCES:

a. Department of Defense (DoDM) 4140.01, Volume 9, DoD Supply Chain Materiel 

Management Procedures: Materiel Programs, February 16, 2018; revised by Change 2, May 16, 

2019

b. DoDM 4140.01, Volume 11, DoD Supply Chain Materiel Management Procedures: 

Inventory Accountability and Special Management and Handling, March 8, 2017; revised by 

Change 3 June 3, 2019

c. DoDM 4160.21, Volume 1, Defense Materiel Disposition: Disposal Guidance and

Procedures, October 22, 2015; revised by Change 3 October 2, 2019

d. DoD Item Unique Identification (IUID) Working Group Meeting minutes, September 

15, 2016

e. Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and 

Procedures

f. ADC 1111, Revise Procedures for Intransit Control of Materiel Turned In To Defense 

Logistics Agency (DLA) Disposition Services and Establish use of the DLMS 527R for a New 

Disposition Services Turn-In Receipt Acknowledgement (TRA) Transaction 

(Supply/MILSTRIP)

g. ADC 1198, Establishing and Maintaining Accountability for Service Owned Capital 

Equipment Stored at DLA Distribution Centers, October 6, 2016

h. Addendum to ADC 1198A, Establishing and Maintaining Accountability for Service 

Owned Capital Equipment Stored at DLA Distribution Centers – (Missing Serial Numbers, and 

Remove 867I Issue Transaction), September 6, 2017

i. ADC 1244, Establishing Visibility of Unique Item Tracking (UIT) Program Items for 

Service-Owned Assets Stored at DLA Distribution Centers and Corresponding Revisions to 

Inventory Procedures Related to Capital Equipment, February 5, 2018
Attachment, ADC 1244B

Page 2

3. APPROVED CHANGE(S): Significant changes after staffing the proposed change are in 

green shade

a. Brief Overview of Change: This change provides additional procedures for all active 

Component, UIT programs within the DoD supply chain. The changes in this document will 

help streamline current practices and reduce duplication of efforts within the DoD. This change

is: 

(1) Applicable to Small Arms/Light Weapons (SA/LW) and: 

(a) authorizes the procedures documented under DLM 4000.25, Volume

2, Chapter 30, Procedures for Serially Managed Materiel Requiring Owner Visibility for the 

SA/LW Program (Reference 2.e.), 

(b) clarifies the necessary guidance in DLM 4000.25, Volume 2, Chapter 

16, DLA Disposition Services (Reference 2.e.), to address scenarios for non-compliant materiel 

identification and serial number assignment,

(c) sunsets DLM 4000.25, Volume 2, Chapter 18 (Reference 2.e.) and 

applicable appendices listed under section 4.d. Applicable business rules pertaining to SA/LW 

will now be documented under DLMS Volume 2, Chapter 30, Procedures for Serially Managed 

Materiel Requiring Owner Visibility, 

(d) sunsets the following transaction formats:

1. DLMS 140A SA/LW Reporting transaction and equivalent 

legacy Document Identifier Codes (DIC), (DSC, DSD, DSF, DSM, and DSR),

2. DLMS 888A SA/LW Data Change transaction and equivalent 

legacy DIC’s (DSA, and DSB). This transaction allows multi-field corrections of records in the 

DoD Central Registry without the need to conduct the appropriate accountable action in a supply 

system. However, under the active UIT programs, all changes to the serialization data will 

required the appropriate DLMS accountable action; and

(e) revises the definition for SA/LW. 

(2) Applicable to all UIT Programs to include Small Arms/Light Weapons

and:

(a) revises the definition of line item for Serially Managed Items

Requiring Owner Visibility,

(b) authorizes the materiel receipt acknowledgement (MRA) and TRA to 

carry serialization data, 
Attachment, ADC 1244B

Page 3

(c) makes the necessary changes to the applicable DLMS supply 

transactions to support standardization of procedures when handling UIT items,

(d) adds the requirement for all DoD Components to transmit the DLMS 

856S Shipment Status or 856R Shipment Status Materiel Returns transactions as applicable for 

every shipment or return,

(e) documents upcoming changes to DoD policy affecting all active UIT 

programs; and

(f) document other administrative changes.

b. Background:

(1) In accordance with DoDM 4140.01, Volume 9, Materiel Programs (Reference 

2.a.), the DoD Components will transition from uniquely identifying items only by serial number 

and will use a combination of the unique item identifiers (UII) and DoD compliant serial 

numbers (hereafter referred to as “serialization data”). DoD Components and manufacturers will 

continue to use the human readable serial numbers as a mandatory supporting data element. The 

intention is to capture the serial number and, when available, the UII for all commodities within

a UIT program. 

(2) DoDM 4140.01 Volume 11, Inventory Accountability and Special 

Management and Handling (Reference 2.b.) requires DoD Components to account for all 

secondary item inventories for which they are responsible within the DoD supply chain. In 

addition, section 3.2. Accountable Record for Inventory further describes the minimal data 

elements required to include serialization data as part of the total item property record. All DoD 

Components will ensure their respective accountable system of record complies with all data 

element requirements documented in this policy to include serial number. 

(3) To streamline current practices when handling SA/LWs, DoD Policy will no 

longer require the use of Component SA/LW registries. DoD Components may choose to retain 

their respective service-level weapon registry; however, the Component accountable system of 

records will be the authoritative source for serialization data as stated in DoDM 4140.01 Volume 

11. 

(a) In support of this change, Service level component registries will no 

longer exchange DLMS transactions for the purpose of inventory in-transit visibility. Instead, 

the warehousing systems are expected to exchange the appropriate information using variable 

length format for all inter-component shipments. The accountable system of record for each 

Component is expected to record and maintain the highest-level accountability of any controlled 

item to include SA/LWs. 

(b) The implementation of this change does not change how DoD 

Components research, investigate, and resolve discrepancies and other inquiries between 

Components. DoD Components will continue to maintain a valid point of contact that will assist 

other Components to include the Army, as necessary. 
Attachment, ADC 1244B

Page 4

(c) Due to changes in policy regarding Component registries, the Army 

will be transitioning from a repository into an application programming interface (API) enabled 

query architecture supporting real-time data exchange. The DoD Central Registry will no longer 

serve as the repository for Service level weapons registry data. The new API based query 

architecture will allow the Army to continue with their responsibilities as stated in DLMS 

4000.25, Chapter 30 without the need to store data or rely on transactions and reports from the 

Services to respond to inquiries from law enforcement and other authorized entities. 

(d) Pending implementation by the Army, the intent of the Army query 

tool in combination with the Services’ APSR API instances, is to provide the capability to query 

all DoD Components’ accountable systems to obtain real time information. Each DoD 

Component will be responsible for coordination and development of an API for their respective 

APSRs in accordance with the Army API format. The APIs for each APSR must then be 

registered and tested with the Army query tool. These requirements are pending further 

discussions and agreements by the DoD Joint Small Arms/Light Weapons Coordinating Group 

along with the appropriate subject matter experts. The Army will document the appropriate 

technical requirements as they become available under a separate document. The API is

fundamental for this change however, the system requirements are not part of the scope of this 

change and not in this document.

(4) As a result of the numerous changes in this document affecting the SA/LW

Program, the Office of the Deputy Assistant Secretary of Defense for Logistics 

(ODASD(Logistics)) will identify and draft the necessary DoD policy changes to support this 

effort and ensure policies are in alignment with procedures.

c. Approved Change in Detail: This change provides additional procedures for all 

active Component UIT programs, including SA/LW as follows:

(1) Applicable to Small Arms/Light Weapons:

(a) Authorizes the procedures documented under DLM 4000.25, Volume 

2, Chapter 30, Procedures for Serially Managed Materiel Requiring Owner Visibility for the 

SA/LW Program (Reference 2.e). Consequently, this change will terminate any specific SA/LW 

practices documented in DLMS Volume 2, Chapter 18, Small Arms and Light Weapons Serial 

Number Registration and Reporting.

(b) Clarify in DLM 4000.25 Volume 2, Chapter 16, DLA Disposition 

Services that the turn-in activity is responsible to ensure proper materiel identification and 

applicable certifications are in place prior to shipment. The turn-in activity will use a cataloged 

national stock number (NSN) or a valid management control number (MCN) (MCNs are 

authorized, under limited scenarios to include the disposal of serialized items without NSN or 

items that do not qualify for a cataloged NSN. Army is the authorized source for establishing a 

new MCN.) to identify and label the physical materiel and will include the same NSN/MCN in 

the shipping documentation; local stock numbers (LSN) are not allowed for inter-Component 

shipments. DLA Disposition Services Small Arms Anniston, Alabama will file a supply 

discrepancy report (SDR) for shipment without proper identification and hold the materiel,

awaiting disposition instructions from the turn-in activity. 
Attachment, ADC 1244B

Page 5

(c) Sunsets and marks as reserved the following portions of DLM 

4000.25:

1. Chapter 18, SA/LW Reporting

2. Appendix 2.13, SA/LW Error Transaction Reject Codes

3. Appendix 2.12, SA/LW Transaction Codes

(d) Sunsets and removes the following transaction formats from the 

DEDSO implementation convention (IC) webpage as part of this change:

1. DLMS 140A SA/LW Reporting transaction and equivalent 

legacy Document Identifier Codes (DIC), (DSC, DSD, DSF, DSM, and DSR).

2. DLMS 888A SA/LW Data Change transaction and equivalent 

legacy DIC’s (DSA, and DSB). This transaction allows multi-field corrections of records in the 

DoD Central Registry without the need to conduct the appropriate accountable action in a supply 

system. However, under active UIT programs, all changes to the serialization data will require 

the appropriate DLMS accountable action.

(e) To standardize the definition of SA/LW across policies,

ODASD(Logistics) included several changes to the current definition as shown in Enclosure 1. 

The intent is to reach consensus across DoD Components via this change. The revised 

definitions for SA/LW shown in Enclosure 1 reflect more current definitions. Upon approval of 

this change, ODASD(Logistics) will update all appropriate policies with the new definition.

(2) Applicable to all UIT Programs to include Small Arms/Light Weapons:

(a) Clarify the definition of line item for serialized items requiring owner 

visibility. Under capital equipment and active UIT programs, the definition for line item 

includes the NSN + serial number + UII (when available) + Owner. For the physical storage of 

serially managed items, the intent is to allow DoD Components to store materiel by NSN, supply 

condition code (SCC), and owner and not by serial and UII. This will allow storage activities to 

store multiple items of the same NSN, SCC, and Owner in the same location. This change will 

update all appropriate language to ensure the intent is clearly defined. 

(b) Authorizes the DLMS 527R MRA and TRA (Reference 2.f.) to carry 

serialization data. Although serialization data is not restricted in the DLMS 527R MRA 

transaction, there are no clear instructions or proper authorization to use it. This change allows 

the MRA transaction to carry serialization data and serves as the receipt acknowledgement for 

the shipment of serially managed items requiring owner visibility. The receiving activity will 

match the shipment status/shipment return with the MRA/TRA to close the due-in balance status. 

A successful match of the shipment status/materiel returns and the MRA/TRA closes the intransit balance and ensures the materiel shipped matches the materiel received. The receiving 

activity will submit the SDR for discrepancies between the shipment status/shipment materiel 

return and the MRA/TRA. Disposition Services uses the TRA in lieu of the MRA. 
Attachment, ADC 1244B

Page 6

(c) Makes the following changes to applicable DLMS transactions to 

increase the accountability of materiel. All changes apply to storage activities to include DLA 

Disposition Services unless otherwise stated. Changes are as follows:

1. Adds the following qualifiers to DLMS 856S Shipment Status 

and the 856R Shipment Status Materiel Returns transactions (See Enclosure 5): 

a. OW Owner of Property to enable the transaction to 

carry the owner data field. This change will allow the storage activity to indicate the future 

owner of the materiel upon receipt when it is other than the receiving activity. The transaction 

requires identification of the owner when shipping materiel to a storage activity for the purpose 

of maintenance or loaned materiel. The materiel owner is also required when shipping serially 

managed items requiring owner visibility to a DLA storage activity. The receiving activity will

use the shipment status, or the materiel return transaction, and the DLMS 527D Pre-Positioned 

Materiel Receipt (PMR), to establish a due-in and assist during the receipt process. The intent of 

this new qualifier is to provide another mechanism for the DoD Components to convey the 

ownership for a given shipment and not to replace or eliminate the requirement for inventory 

control points to comply with the PMR requirements. The shipment status/materiel return and 

the PMR transactions are not mutually exclusive—when both transactions are present, the 

receiving activity will use the PMR to determine the materiel owner and the shipment status to 

confirm the serialization data.

b. 035 Borrower Action to DLMS 856S Shipment Status. 

This qualifier enables DoD Components to identify shipment transactions for loaned property. 

For the purpose of loans, the loaner is the entity or organization that owns the materiel. The 

loanee is the organization receiving the loan. When the loanee acknowledges receipt of the 

materiel, the owning DoD Component (loaner) will establish and maintain an associated loan 

balance until the materiel is returned. Upon receipt, the materiel will remain under the original 

owner (loaner) and the loanee becomes the materiel manager.

2. SCP Security Cooperation Programs and A13 Other 

Shipments to DLMS 856S Shipment Status. These new qualifiers will help identify shipments 

to entities outside of the DoD.

3. Adds the following qualifiers to DLMS 947I Inventory 

Adjustment transaction (see Enclosure 5): 

a. Quantity or Status Adjustment Reason Code

WS Suspected Lost or Stolen to identify inventory loss of a serially managed item under 

investigation.

b. Quantity or Status Adjustment Reason Code WR

Found/Recovered to identify a serially managed item recovered as the result of an investigation. 

4. Adds the requirement for all DoD Components to transmit the 

DLMS 856S Shipments Status or 856R Shipment Status Materiel Returns as applicable for inter 

Component shipments of serially managed items. Shipping documentation may be available for 

validating serialization data; however, it does not substitute or supersede the requirement for the 
Attachment, ADC 1244B

Page 7

shipping activity to provide the shipment status transaction upon shipment. A serially managed 

item received without a corresponding shipment status will result in the receiving activity having 

to generate an SDR and suspend the material. Compliance with this requirement will ensure the 

receiving activity can establish a due-in and confirm the serialization data at time of receipt. The 

receiving activity will prepare a due-in using the information available from the shipment status 

and/or the PMR transactions. The document number is the data element that connects the 

shipment status transaction and the incoming shipment. When the serialization data does not 

match or is missing, a systemic trigger is necessary to alert the user performing the receipt that 

an SDR is required. The receiving activity will then follow the SDR process and suspend the 

materiel until resolution. 

a. The shipping activity will respond with one of the 

following disposition instructions: (1) confirm shipment and retain material (SDR Reply Code

130) or (2) return the materiel (SDR Reply Code 105) in response to the SDR. 

b. Pending DLMS implementation, Components under 

legacy environment will provide the DIC AS_ and will communicate the serial numbers via other 

means to ensure the necessary information is available at time of receipt. Failing to provide 

serialization data will result in an SDR being generated and the materiel to be suspended.

(3) Given the extent of the changes in this proposal, several DoD policies will 

need updates to support all the new changes pertaining small arms/light weapons. Some of the 

policies identified for a change include but it is not limited to:

(a) DoD 4140.01 Volume 11, Inventory Accountability and Special 

Management and Handling.

(b) DoDI 5000.64, Accountability and Management of DoD Equipment

and Other Accountable Property.

(c) DoDM 5100.76, Physical Security of Sensitive Conventional Arms, 

Ammunition, and Explosives (AA&E), Enclosure 11.

d. Revisions to Defense Logistics Manuals:

(1) Sunset and reserve DLM 4000.25, Volume 2, Chapter 18, Small Arms/Light 

Weapons Serial Number Registration and Reporting, as shown in Enclosure 1.

(2) Sunset and reserve DLM 4000.25, Appendix 2.13, Small Arms and Light 

Weapons Error Transaction Reject Codes, as shown in Enclosure 1.

(3) Sunset and reserve DLM 4000.25, Appendix 2.12, Small Arms and Light 

Weapons Transaction Codes, as shown in Enclosure 1.

(4) Revise DLM 4000.25, Volume 1, Appendix 2, Terms and Definitions, as 

shown in Enclosure 1.
Attachment, ADC 1244B

Page 8

(5) Revise DLM 4000.25, Volume 2, Chapter 16, Disposition Services, as shown 

in Enclosure 2.

(6) Revise DLM 4000.25, Volume 2, Chapter 17, Supply Discrepancy Report, as 

shown in Enclosure 3.

(7) Revise DLM 4000.25, Volume 2, Chapter 30, Procedures for Serially 

Managed Materiel Requiring Owner Visibility, as shown in Enclosure 4.

e. Approved Transaction Flow: DoD Components will no longer transmit the DLMS 

140A or the DLMS 888A transactions. These transactions will be sunset and removed from the 

DEDSO IC webpage by the implementation date in paragraph 8. 

4. REASON FOR CHANGE: This change streamlines procedures under active UIT program

and increases accountability of materiel. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change simplifies the reporting and transaction flow between DoD

Components. 

b. Disadvantages: There are no known disadvantages. 

6. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT:

a. Users of this change have fully implemented the relevant DLMS transaction capability in 

their business application. All Component ICPs and/or shippers must have the ability to send PMR, 

Shipping Notice or equivalent prior to shipping serialized materiel. Both PMR and Shipment Status

transactions are mandatory.

b. Implementation of DoD guidance regarding human readable serial number 

conventions must be in place. This will ensure proper exchange of human readable serial 

numbers between systems without compromising data. The implementation of the human 

readable serial number guidance requires a joint implementation.

c. These procedures apply to assets with a valid cataloged NSN. Federal Logistics 

Information System (FLIS) IUID Indicator Y, in conjunction with the FLIS UIT Designator 

Code, identifies the items subject to these procedures. MCNs are authorized, under limited 

scenarios to include the disposal of serialized items without NSN or items that do not qualify for 

a cataloged NSN. Army is the authorized source for establishing a new MCN.

7. For serialized items, DLA Disposition Services will capture and transmit serialization data at 

time of receipt. Disposition Services is not required to further track the item(s) after the materiel 

is declared excess and DLA Disposition Services takes ownership.
Attachment, ADC 1244B

Page 9

8. ESTIMATED TIMELINE/IMPLEMENTATION TARGET:

a. This change will be a DoD joint implementation. DoD Components are expected to 

be ready for implementation no later than Dec 2024. Calendar year 2025 will be the 

implementation timeframe. A specific date will be agreed upon between the Components via the 

Joint Small Arms/Light Weapons Coordinating Group. 

b. US Navy will have a delayed implementation due to AIS constraints. However, Navy 

Crane Registry will implement the DLMS 856S Shipment Status and the 527R Materiel Receipt 

Acknowledge to allow other Components to move forward with implementation. 

c. In addition to the changes in this document, all DoD Components must implement 

current serial number guidance defined in ADC 1244 (Reference 2.i.) in their respective 

accountable systems. This will ensure serial number data can be exchange between systems 

without losing alpha numeric or special characters.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: This change enables Components, to meet the 

requirements for visibility of active UIT program items. No savings or cost avoidance can be 

calculated at this time.

10. IMPACT: 

a. New/Changes to Data Elements:

(1) Remove from LOGDRMS the elements and code lists for the Small Arms and

Light Weapons Error Transaction Reject Code and the Small Arms and Light Weapons 

Transaction Code.

(2) Incorporate new qualifiers OW, 035, SCP, WS, WR, in the respective DLMS 

transactions routing maps as documented in enclosure 5. 

b. Defense Automatic Addressing System (DAAS):

(1) On the implementation date, remove transaction mapping for DLMS 140A 

and 888A and all equivalent DICs. DEDSO will notify DAAS when the implementation date is 

identified. After implementation date, all DLMS 140A and 888A (Legacy DIC DSC, DSD, 

DSF, DSM, or DSR) will be rejected. 

(2) Update the DLMS 856S Shipment Status mapping to add the new qualifiers 

identified in Enclosure 5.

(3) Update the DLMS 856R Shipment Status Materiel Returns to add the new 

qualifier identified in Enclosure 5.

(4) Update the DLMS 947I Inventory Adjustment (Version 4030) to add the new 

qualifiers identified in Enclosure 5
Attachment, ADC 1244B

Page 10

(5) Ensure MRAs and Shipment Status transactions are available in WEBVLIPS. 

(6) DAAS WebSDR will need to be updated to include new discrepancy codes 

and definitions as stated above. 

c. Non-DLM Publications: DoD Components to update publications as necessary.

11. PROPOSED STANDARDS CHANGE (PSC) 1377A RESPONSE/COMMENT 

RESOLUTION:

Component Response/Comment Disposition

1. ODASD(Logistics) Not applicable. None.

2. Army Concur as written As noted.

1. Navy Concur with Comments, See Enclosure 6. As noted ADC updated.

1. Marine Corps Concur with Comments. See Enclosure 7. As noted.

2. Air Force Concurs as written.

Comments: 

a. Clarification required for multiple processes within 

the Unique Item Tracking (UIT) Program and the Small 

Arms and Light Weapons Program.

b. Recommended resolution: Request discussion with 

the Air Force Support Equipment Manager and also Air 

Force Materiel Command.

As noted.

3. DLA Concur with Comment. Based on discussion with Ms. 

Mulligan, DLA rescinds previous comments related to 

the SDR and request that trend analysis after one year 

(no more than 24 months) are executed to determine 

whether response SDRs are required vice info only. The 

SDRs were the major challenge in DLAs comments 

since this would significantly impact the suspended 

assets program which already has a burdensome 

response time.

As noted.

4. DAAS Concur as written As noted.

5. USTRANSCOM Not applicable. None.
Enclosure 1, ADC 1244B

Page 1

Enclosure 1

1. Defense Logistics Manual (DLM) 4000.25, Volume 1, Concepts and Procedures

Make the following changes to Volume 1. Additions are shown in red bold italics and deletions 

by double strikethrough text.

Appendix 2, Terms and Definitions

Preceding text not shown

RECONCILIATION, SMALL ARMS, & LIGHT WEAPONS. The process of matching 

records between the activity(s) having physical custody /or accountability of small arms 

and light weapons and the Component Registry for the purpose of ensuring that the 

records are in agreement and/or adjusting the difference between the records. so that 

the records agree.

Intervening text not shown

SMALL ARMS AND LIGHT WEAPONS. For the purpose of DoD small arms and light 

weapons reporting, small arms and light weapons are defined as man-portable 

weapons made or modified to military specifications for use as lethal instruments of war 

that expel a shot, bullet or projectile by action of an explosive. Small Arms are broadly 

categorized as those weapons intended for use by individual members of armed or 

security forces are individually operated weapons which are portable or can be 

fired without special mounts or firing devices and which have potential use in 

civil disturbances and are vulnerable to theft. Examples include:

 Handguns (e.g., revolvers and self-loading pistols)

 Shoulder-fired weapons (e.g., carbines, rifles, and shotguns)

 Sub-machine guns

 Assault rifles

 Light automatic weapons

They include handguns rifles and carbines; sub-machine guns; and light machine 

guns. Light weapons are broadly categorized as those weapons designed for use by 

two or three members of armed or security forces serving as a crew, although some 

may be used by a single person. They include heavy machine guns; hand-held underbarrel and mounted grenade launchers; portable anti-aircraft guns; portable anti-tank 

guns; recoilless rifles; man-portable launchers of missile and rocket systems; and 

mortars. Examples include: 

 General purpose, medium and heavy machine guns

 Under-barrel, mounted, and automatic grenade launchers

 Portable anti-aircraft guns

 Portable anti-tank guns

 Recoilless rifles up to and including 106 mm
Enclosure 1, ADC 1244B

Page 2

 Launchers of missile and rocket systems

 Mortars up to and including 100-120 mm (includes high velocity mortars 

systems)

Associated suppressors, silencers, mufflers, and noise suppression devices appropriate 

for previously listed small arms and light weapons are included and will be reported 

within an accountable systemthe Component and DoD registries.

Antique small arms and light weapons as identified in 18 USC Section 921, “Gun 

Control Act,” will follow the owning Component’s inventory control and 

accountability procedures and be tracked within an accountable system.

Intervening text not shown

SMALL ARMS AND LIGHT WEAPONS TRANSACTION REPORTING. Reporting of 

individual transactions affecting the small arms and light weapons serial numbers' status 

within any Component supply APSR. registry.

2. Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Delete the following chapters and appendices and mark as RESERVED in the Table of Contents 

and Title page: 

Chapter 18, Small Arms and Light Weapons Serial Number Registration and Reporting

Appendix 2.12, Small Arms and Light Weapons Transaction Codes

Appendix 2.13, Small Arms and Light Weapons Error Transaction Reject Codes
Enclosure 2, ADC 1244B

Page 1

Enclosure 2

DLM 4000.25, Volume 2, Supply Standards and Procedures, Chapter 16, Disposition 

Services

Make the following changes to Volume 2. Additions are shown in red bold italics and deletions 

by double strikethrough text. Update existing paragraph numbering as necessary.

Chapter 16, Disposition Services

Preceding text not shown

C16.3. REQUISITIONING AND OTHER MATERIEL MOVEMENT OF 

CONVENTIONAL SMALL ARMS/LIGHT WEAPONS FROM DISPOSITION SERVICES

C16.3.1 Applicability. Refer to this manual’s Definitions and Terms for the 

definition of applicable small arms/light weapons (SA/LW).

C16.3.2. Federal Supply Classification. Conventional small arms generally fall 

into one of the following Federal supply classifications (FSC): 1005, 1010, 1015, 1025, 

1040, 1055, 1090, and 1095; however, this list will not be considered all inclusive. DLA 

Disposition Services will treat any weapon meeting the general guidelines of a SA/LW 

accordingly, regardless of FSC. 

C16.3.23. Small Arms/Light Weapons Requisitioning. Customer generated DLMS 

511R Requisitions for SA/LW will be by NSN and quantity, and may specify a DTID 

number. Neither the customer requisition to DLA Disposition Services nor the resulting 

DLMS 940R MRO to the DLA Disposition Services Field Office will specify a serial 

number. Upon shipment, DLA Disposition Services will communicate to the 

receiving activity any serialization data via DLMS 856S Shipment Status 

transaction in accordance with the DLMS 4000.25, Chapter 30. However, serial 

number of the weapon(s) selected for issue will be carried on the DLMS 140A, with 

Transaction Code S, Small Arms Shipment transaction (one copy to the requisitioning 

activity and another copy to the DLA SA/LW registry. The serial numbers included in 

the shipment will may also be included in the DLMS 945A Materiel Release Order 

Confirmation response from DLA Disposition Services Field Offices back to DLA 

Disposition Services for verification of the specific weapons issued and records update. 

C16.3.4. Serial Number and Unique Item Identifier Reporting. Any SA/LW unique 

transactions (DLMS 140A/888A) required by the current business process will be 

generated separately. 

C16.3.35. Redistribution or Disposal. When the DLA Disposition Services Small 

Arms Anniston, Alabama, takes redistribution or disposal action, the resulting DLMS 

940R redistribution order or disposal release order will pass the weapons serial number

serialization data to the DLA Disposition Services Field Office directing specific 

weapons for release. This serial number will be included in tThe DLMS 945A 

Redistribution Order (RDO)/Disposal Release Order (DRO) Confirmation will include 
Enclosure 2, ADC 1244B

Page 2

the serialization data in the response from DLA Disposition Services Field Offices 

back to DLA Disposition Services Small Arms Anniston, Alabama, for verification that 

the correct weapon was issued.

Intervening text not shown

C16.7.7.5. Turn-in of Small Arms/Light Weapons. Upon arrival of every 

SA/LW shipment, When SA/LW materiel is received, DLA Disposition Services DEMIL 

Center, Anniston, Alabama willmust identify eachthe SA/LW by a valid NSN or 

previously assigned DoD SA/LW Registry assigned management control number 

(MCN), in addition to a separate serial number for each individual weapon. The 

shipper must provide proper materiel identification and serialization data for 

every turn-in shipment. 

C16.7.7.5.1. Verification and Passing of SA/LW Serial Numbers. During 

the pre-receipt process, the field office will sight verify each weapon received by the 

serial number(s) with the associated shipping documents received. Upon sight 

verification, To report the receipt, the field office will receipt the SA/LW and record 

serialization data. In addition, the field office will transmit a TRA to the shipping 

activity to acknowledge the receipt. The TRA transaction will include the 

serialization data to allow the shipping activity to close any pending in-transit 

balance. and also send a DLMS 140A, Transaction Code R, Receipt, to the DLA 

SA/LW registry and the generating activity’s SA/LW registry. Receipt reporting to DLA 

Disposition Services and SA/LW registry receipt reporting must be within applicable 

MILSTRAP/DLMS time standards. There is a “many-to-one” relationship between a 

weapon SA/LW serial number and DTID number or DTID number and suffix; therefore, 

the weapon serial number will be looped on the DLMS 527R Receipt transaction 

contains a loop to include multiple serial numbers when necessary. The DLMS 

140A transaction has a “one-to-one” relationship for weapon serial numbers. The 

system produces two DLMS 140A transactions to each generating activity. For 

example, each DLMS 527R Receipt transaction for SA/LW will contain the DTID 

number or DTID number and suffix and a specific weapon serial number for each 

individual weapon (e.g., if ten weapons make up the DTID number or DTID number and 

suffix quantity, DLA Disposition Services will receive one Receipt transaction for that 

DTID number or DTID number and suffix, with ten unique serial numbers). Additionally, 

that same receipt transaction produces 20 DLMS 140A transactions (e.g., ten outbound 

to the DLA SA/LW registry and ten outbound to the generating activity) 1

C16.7.7.5.2. Materiel Identification on Disposition Services Turn-In 

Receipt Acknowledgement (TRA). The When the field office receives a will not accept 

any SA/LW identified by a Service LSN or invalid materiel identification. DoD 

Components will ensure all shipments to DLA Disposition Services Field Offices 

carry a valid NSN, or MCN assigned by the Army. DLA Disposition Services 

 

1 DLA has advised that use of the SA/LW serial number will not be implemented initially in the 527R 

Receipt transaction at the field offices. DLA must provide Enterprise Business Standards Office with 

their planned Distribution Standard System (DSS) implementation date when known.
Enclosure 2, ADC 1244B

Page 3

Anniston, Alabama will hold the discrepant materiel and follow the SDR process 

as stated in Chapter 17. The turn-in activity is responsible for providing prompt 

resolution to the SDR. The lack of a positive resolution in a timely matter will 

cause the return of the shipment to the turn-in activity. the field office conducts 

research to determine the valid NSN. If the turn-in activity field office cannot identify a 

valid NSN for the weapon, the DoD Component will contacts the Army DoD SA/LW 

Registry andto obtain an MCN prior to shipment. in accordance with Chapter 18 

procedures. The field office uses the valid NSN, or the DoD SA/LW Registry assigned 

MCN, as the primary materiel identification in the 527R Receipt transaction at 

2/LIN02/LIN03/010. The receipt process Field Office receipt process will trigger a TRA 

transaction to the shipping activity indicating a successful receipt of the 

weapon(s). sent to the DoDAAC in the original DTID number. When the materiel 

identification in the Receipt transaction differs from that provided in the DTID, the TRA 

will reflect the DTID materiel identification as the primary identification (LIN02/LIN03) 

and the valid NSN, or DoD SA/LW Registry assigned MCN, actually received into DLA 

Disposition Services inventory as a secondary identification (LIN16/LIN17). Inclusion of 

both materiel identification numbers in the TRA transaction provides linkage to audit 

trails maintained by the field office. The TRA transaction will include the SA/LW 

serialization data serial number(s) reported in the corresponding 527R receipt 

transaction.2

C16.7.7.5.3. Partial Weapon Turn-in3

C16.7.7.5.3.1. Turn-in activities must include a list of missing parts 

on the DTID (or an attached continuation page) or a signed statement certifying that the 

weapons have missing parts when transferring partial/incomplete weapons to DLA 

Disposition Services Small Arms Anniston, Alabama, under the whole weapon NSN. 

If using a missing parts list and the shipment includes multiple weapons, associate each 

list of missing parts with the serial number of the whole weapon. Shipments of a partial 

weapon identified under the whole weapon NSN but lacking the required list of missing 

parts or equivalent certification are discrepant. DLA Disposition Services will generate 

an SDR in accordance with Chapter 17 SDR guidance. will hold rejected serialized 

weapons/weapon parts in a segregated location pending resolution of the SDR. If the 

DLA Disposition Services Small Arms Anniston, Alabama, does not receive a reply to 

the SDR with the updated documentation or is otherwise unable to resolve the 

discrepancy within 25 days, DLA Disposition Services Small Arms Anniston, Alabama,

will return the partial weapons to the turn-in activity. If DLA Disposition Services Small 

Arms Anniston, Alabama, cannot locate the turn-in activity, DLA Disposition Services 

Small Arms Anniston, Alabama, will contact DoD Registry for resolution/disposition 

instructions or referral to the owning Service.

 

2 DLA advised that the DLA Disposition Services Field Offices will not include the SA/LW serial number in 

the 527R TRA transaction as part of TRA initial implementation. DLA must provide DLMS Program 

Office their planned implementation date for including the SA/LW serial number in the TRA, when 

known.

3 Refer to ADC 1175, “Procedures for Turn-In of Partial SA/LW to DLA Disposition Services and SDR

Procedures for Associated Discrepancies (SA/LW/SDR/Supply/MILSTRIP).”
Enclosure 2, ADC 1244B

Page 4

C16.7.7.5.3.2. DLA Disposition Services Small Arms Anniston, 

Alabama, will NOT accept a turned in weapon subcomponent, such as the upper 

receiver, butt stock assembly, or barrel assembly, without its matching serialized 

receiver under its end item NSN. When identifying the serialized receiver on a weapon, 

the term “serialized receiver” refers to the receiver that displays or holds the serial 

number of a particular weapon. DLA Disposition Services Small Arms Anniston, 

Alabama, will receipt the subcomponent under the applicable materiel identification for 

the subcomponent(s) and submit an informational SDR to the generator. DLA 

Disposition Services will send a Disposition Services Turn-In Receipt Acknowledgement 

transaction citing the turn-in materiel identification (for reconciliation by the turn-in 

activity) and the actual materiel identification used for the DLA Disposition Services 

receipt. It is the responsibility of the turn-in activity to correct SA/LW Registry and IUID 

Registry as applicable. DLA Disposition Services Small Arms Anniston, Alabama, will 

mutilate and/or destroy non-serialized weapon parts consistent with the demilitarization 

code requirements, local policies, laws, and regulations.
Enclosure 3, ADC 1244B

Page 1

Enclosure 3

DLM 4000.25, Volume 2, Supply Standards and Procedures,

Make the following changes to Volume 2. Additions are shown in red bold italics, and deletions 

are shown by double strikethrough text.

Appendix 7.28, Supply discrepancy Report Relevant Data Elements

Preceding elements not shown

U04 Unique identification (UII/serial number) not provided on shipping 

notice/returns notice. 

Intervening elements not shown

U15 Missing shipping/return notice 

Chapter 17, Supply Discrepancy Reporting. Update existing paragraph numbering as 

necessary.

C17.3.2.3. Condition of Materiel

C17.3.2.3.1. Condition Misrepresented. Report when the condition of 

an item valued in excess of $100 per line-item is found to be other than shown on the 

shipping document, or, in the case of subsistence, on supporting inspection/test 

certificates or records. Use the hazardous materiel discrepancy code when applicable.

C17.3.2.3.1.1. For serially managed items to include capital 

equipment and UIT programs items, SDRs indicating a receipt in other than the 

original condition shipped will include UII and serial number (when available) for the 

discrepant quantity received. When all items are discrepant, no UII and/or serial 

number is required for IUID materiel as this information is already known to the relevant 

parties.4

Intervening text not shown

C17.3.8. Discrepancies in Item Unique Identification (IUID) Data.

5

C17.3.8.1. Serial numbers are mandatory for all serially managed 

items to include capital equipment and UIT Programs. Report supply-related 

discrepancies involving IUID under DoD IUID Supply policy., including but not limited to 

Unique Item Tracking (UIT) programs, capital equipment candidates, or as 

 

4 Refer to ADC 1198, “Establishing and Maintaining Accountability for Service Owned Capital Equipment Stored at 

DLA Distribution Centers.”

5 Refer to ADC 1030, “Intra-DLA Revision to Procedures to Support DLMS 945A, Materiel Release Advice, 

Cancellation Reason Code and Denial Management Code for Redistribution Orders Associated with DLA 

Disposition Services under Reutilization Business Integration (RBI) (Supply/Logistics).”
Enclosure 3, ADC 1244B

Page 2

contractually required. Pending full transition to DoD IUID Supply policy using the UII, 

SDRs identifying discrepancies in unique identification will be prepared citing both UII 

and/or corresponding serial number, when both are available. Until UII is implemented 

as the primary identifier under full IUID implementation across the Department of 

Defense, the human readable serial number is mandatory in the SDR for discrepancy 

scenarios identified in this chapter, as is the UII when available. The intent is to capture 

both serial number and UII, however not all items are marked and the UII cannot be 

considered a mandatory element at this time. That is the context in which the term 

“serial number/UII” is used in this chapter.6 Applicability under DoD IUID Supply Policy 

is identified by NSNs with IUID Indicator Yes (Y). For missing or mismatched unique 

item identification of items that are DoD serially managed/tracked, use the applicable Useries discrepancy code (see Table C17.T1.). Report missing or mismatched materiel 

identification unrelated to IUID (e.g., missing or mismatched part number or NSN) using 

the applicable packaging (labeling/marking), documentation, technical data, or wrong 

item discrepancy code(s). Report quality-related deficiencies involving IUID, (e.g., 

improperly constructed unique item identifier within the 2D data matrix), using Product 

Quality Deficiency Report (PQDR) procedures under DLA Regulation 4155.24, et al.

C17.3.8.2. In order to facilitate reporting of discrepancies, particularly 

those involving discrepancies where inclusion of the serial number/UII is 

required/desirable, the SDR submission process should be integrated with the receiving 

process, allowing receipt data to be captured once and reused. IUID discrepancies may 

be related to the packaging label, including automated information technology (AIT) 

readable content; the item marking, including AIT readable marks; supply 

documentation; the due-in record; and/or a mismatch between the item and any of 

these. When reporting an IUID missing or mismatch (including shortage, overage, and 

incorrect item) the serial number/UII may be specifically identified as applicable to items 

received or not received using the IUID Received/Not Received Indicator. If the SDR 

does not include the indicator, the UII and/or serial number will be interpreted as 

applicable to the materiel received. Pending integrated capability to support IUID 

reporting in SDRs, attachment files may be uploaded/transmitted to DoD WebSDR to 

identify UIIs and/or serial numbers UIIs.7

C17.3.8.3. Discrepancies involving missing or mismatched unique 

identification identified during receipt of new procurement materiel (including direct 

vendor delivery (DVD)) must be reported prior to acceptance. Receipt new 

procurement materiel requiring IUID or serial number tracking in a suspended condition 

pending resolution. 

C17.3.8.4. Pending full transition to DoD IUID Supply Policy procedures, only

Report missing serial number/UII in DLMS shipment status transactions (Discrepancy 

Code U04) for shipments of serially managed items under an established UIT 

 

6 Refer to ADC 1244, “Establishing Visibility of Unique Item Tracking (UIT) Program Items for Service-Owned 

Assets Stored at DLA Distribution Centers and Corresponding Revisions to Inventory Procedures Related to 

Capital Equipment.”

7 Discrete data entries (rather than attachment files) for serial number/UII identification are required under ADC 

1244 beginning December 2018. 
Enclosure 3, ADC 1244B

Page 3

program. items and capital equipment candidates originating at DLA Distribution 

Centers.

C17.3.8.5. The materiel owner is responsible for IUID Registry updates 

associated with discrepancies for mismatched IUID information.

C17.3.8.6. To comply with Financial Improvement and Audit Readiness 

(FIAR) requirements regarding accountability and management of materiel, 

serially managed items under an active UIT Program requires serialization data 

and owner visibility. in support of Financial Improvement and Audit Readiness (FIAR) 

compliance, for accountability and management of capital equipment, capital 

equipment candidates require serialization data visibility.8 The materiel owner also 

requires serialization data visibility for UIT program items at DLA Distribution Centers.9

Thus, serially managed items under an active capital equipment candidates and UIT 

program items received at DLA Distribution Centers without a serial number will not only 

require an SDR, but will stop the equipment in the supply chain until a serial number is 

identified and the materiel is marked. If the storage activity distribution center cannot 

determine the serial number using the associated shipment notice and marks/labels on 

the item or packaging, the distribution center storage activity will report the receipt in a 

suspended condition) and submit the SDR to the owner citing Discrepancy Code U13 

and other applicable discrepancy code(s) with clarifying remarks. The materiel owner is 

responsible for determining the appropriate serial number and providing disposition for 

marking the item. 

C17.3.8.6.1. For inter Component shipments and returns to a 

storage activity, the shipping documentation may be available for validating 

serialization data; however, it does not substitute or supersede the requirement 

for the shipping activity to provide the shipment status transaction in advance. A 

UIT serially managed item received without a corresponding shipment status will 

result in the generation of an SDR with Discrepancy Code U15 and the materiel 

will be suspended. Compliance with this requirement will ensure the receiving 

activity can establish a due-in in advance and confirm the serialization data at 

time of receipt. 

C17.3.8.6.2. The receiving activity will prepare a due-in using the 

information available from the shipment status and/or the PMR transactions. The 

document number is the data element that connects the Shipment Status 

transaction and the incoming shipment. When the serialization data does not 

match or is missing, a systemic trigger is necessary to alert the user performing 

the receipt that a SDR is required. The receiving activity will then follow the SDR 

process and suspend the materiel using Discrepancy Code U15. When the 

 

8 Refer to ADC 1198/ADC 1198A, Establishing and Maintaining Accountability for Service Owned Capital 

Equipment Stored at DLA Distribution Centers - (Missing Serial Numbers and Remove 867I Issue 

Transactions).”

9 Refer to ADC 1244, “Establishing Visibility of Unique Item Tracking (UIT) Program Items for Service-Owned 

Assets Stored at DLA Distribution Centers and Corresponding Revisions to Inventory Procedures Related to 

Capital Equipment.”
Enclosure 3, ADC 1244B

Page 4

discrepancy is solely due to missing a shipment status/materiel returns, the 

shipping activity will respond with SDR Disposition Reply Code 105 or 130 as 

appropriate. 

C17.3.8.7. SDRs prepared for a mismatch with no discrepancy in quantity or 

stock number received will include the serial number/UII identifying the mismatch. That 

is, identify the serial number/UII for item(s) received that do not correspond to the 

shipment status, as well as the serial number/UII for the expected item(s) NOT 

received. Serial number is mandatory for capital equipment candidates and UIT 

program items. Cite the IUID discrepancy code.

C17.3.8.8. SDRs prepared for a shortage of items identified by IUID Indicator 

Y will include the serial number/UII for the item(s) NOT received based upon 

comparison with the shipment status (when available) or shipping documentation. 

Serial number is mandatory for capital equipment candidates and UIT program items. 

Cite the applicable discrepancy code for the shortage and the IUID discrepancy code.

C17.3.8.9. SDRs prepared for an overage of items identified by IUID 

Indicator Y will include the serial number/UII for the extra item(s) received based upon 

comparison with the shipment status (when available) or shipping documentation. 

Serial number is mandatory for capital equipment candidates and UIT program items. 

Cite the applicable discrepancy code for the overage and the IUID discrepancy code.

C17.3.8.10. SDRs prepared for receipt of an incorrect item where the item 

received is identified by an NSN with a IUID Indicator Y will include the serial 

number/UII for the wrong item. Serial number is mandatory for capital equipment 

candidates and UIT program items. Cite the applicable discrepancy code for the 

incorrect item receipt and the IUID discrepancy code

C17.3.8.11. SDRs prepared for receipt of a condition discrepancy (i.e., the 

materiel condition is misrepresented or otherwise deviates from the original condition on 

the shipping document or the prepositioned materiel receipt) where the item received is 

a serially managed item capital equipment candidate or UIT program item will include 

the serial number/UII for the discrepant item. Serial number is mandatory for capital 

equipment candidates and UIT program items. Cite the applicable discrepancy code for 

the condition discrepancy and the IUID discrepancy code.

Intervening text not shown

C17.3.11.2.7. By exception, DLA Disposition Services will not generate SDR follow-ups 

for turn-in of partial weapons lacking the required list of missing parts or a signed 

statement certifying that the weapons have missing parts. Turn-in activities are required 

to respond to the SDR within 25 days. Additionally, After the 25 days, DLA Disposition 

Services will attempt to contact the turn-in activity off-line to achieve resolution. The 

lack of a positive resolution in a timely matter will cause the return of the 

shipment to the turn-in activity. and if it has not resolved the issue within 25 days, 

DLA Disposition Services will return the serialized weapons/weapon parts or contact the 
Enclosure 3, ADC 1244B

Page 5

DoD Registry Army Logistics Data Analysis Center (LDAC) for resolution/disposition

instructions or referral to the owning Service as necessary in order to identify the 

turn-in activity or alternate recipient. Subsequently, LDAC may contact others to 

include item managers as deemed necessary to provide resolution. Upon resolution 

of the SDR or when the SDR resulted in the return of the shipment, DLA 

Disposition Services will update the Action Code from 3C, to 3B and update the 

remarks appropriately to ensure the SDR is closed out.

Intervening text not shown

C17.3.18. Materiel Receipt Acknowledgement (MRA). ICPs will monitor 

for discrepancies reported on MRAs (DLMS 527R) to ensure identified discrepancies 

have been properly reported.
Enclosure 4, ADC 1244B

Page 1

ENCLOSURE 4

DLM 4000.25, Volume 2, Supply Standards and Procedures, 

Make the following changes to Volume 2. Additions are shown in red bold italics and deletions 

by double strikethrough text. Update existing paragraph numbering as necessary

Chapter 30, Procedures For Serially Managed Materiel Requiring Owner Visibility

C30.1. GENERAL.

C30.1.1. Purpose. This chapter covers the additional procedures required for 

serially managed materiel requiring owner visibility while physically located at DLA 

Distribution Centers, hereafter referred to as storage activities. See section C30.5. for 

the categories of serially managed materiel covered by this chapter. 

C30.1.1.1. For these procedures, the serial number is mandatory in the DLMS 

transaction, as is the unique item identifier (UII), when available. The intent is to 

capture both serial number and UII. Many legacy items have not been marked with an 

assigned UII; therefore, the UII cannot be considered a mandatory data element until 

transition to management by UII is complete across the Department of Defense.10 That 

is the context in which the term “serial number/UII” is used in this chapter. 

C30.1.1.2. Serially managed items requiring owner visibility will follow

DoD serial number guidance as stated in C30.4.4. Any serially managed item 

coming to the DoD, regardless of the source, must comply. DoD Components will 

add the necessary contractual clause to ensure vendor compliance in any new 

procurement contracts/acquisition actions. This requirement will safeguard the 

integrity of the serial number in all of DoD systems. Legacy items will only need 

remarking prior to inter-component shipments. A legacy item with a noncompliance serial number will stop the receipt process and result in the materiel 

to be suspended awaiting disposition.

C30.1.1.3. Under capital equipment and active UIT programs, the 

definition for line item includes the NSN + SCC + serial number + UII + owner. 

However, for the physical storage of serially managed items, the intent is to allow 

DoD Components to store materiel by NSN, SCC, and owner and not by serial and 

UII. This will allow storage activities to store multiple items of the same NSN, 

SCC, and owner in the same location.

C30.1.1.24. These procedures require record keeping by both the owner and 

storage activity and the constant transaction exchange at the item instance level (serial 

 

10 The UII is an identifier used to uniquely identity an individual item used within the Department of 

Defense. The UII may be a DoD Recognized IUID equivalent [e.g., Vehicle identification number 

(VIN)] or a composite structure defined by the Department of Defense [refer to UII Construct 1 and UII 

construct 2]. Refer to DoD policy and supporting documentation for specific IUID guidance at 

www.acq.osd.mil/dpap/pdi/uid/index.html. Refer to the most current version of MIL-STD-130 for 

specific guidance marking of U.S. Military property.
Enclosure 4, ADC 1244B

Page 2

number/UII) to ensure that the records of both reflect the correct serial numbers/UIIs, by 

storage location, owner, and supply condition code (SCC).

Intervening text not shown

C30.2. APPLICABILITY AND SCOPE.

C30.2.1. The provisions of this chapter apply to the Military Departments 

including Coast Guard and Defense Agencies (hereafter referred to as the DoD 

Components).

C30.2.2. This Chapter’s procedures supplement (are additive) the procedures in 

DLM 4000.25, Volume 2, Chapters 4, 5, 6, 7, 10, 11, 13, 14, 16, and 17.

Intervening text not shown

C30.3. EXCLUSIONS.

C30.3.1. Classified activities that determine the visibility of specific items may 

compromise operational security must request guidance from their DoD Components.

C30.3.2. DoD Small Arms and Light Weapons (SA/LW) Serialization 

Program. The DoD SA/LW Serialization Program unique item tracking (UIT) program 

has unique transaction requirements and procedures documented in Chapter 18. The 

SA/LW program is also subject to the item unique identification (IUID) transaction 

requirements, which are identified at paragraph C30.13.

C30.3.32. The DoD excludes all iItems that are not cataloged in the Federal 

Logistics Information System (FLIS) from the procedures in this chapter, with the 

exception of management control numbers (MCN) under the SA/LW Program. not 

assigned a national stock number (NSN) in the Federal Logistics Information Systems 

(FLIS).

C30.3.4.3. The procedures in this chapter do not directly address update of the 

IUID registry. The procedures for updating the IUID registry are contained in the DoD 

Procurement Toolbox found on the “Unique Identification” link at 

https://dodprocurementtoolbox.com. Procurement Integrated Enterprise Environment 

(PIEE) Wide Area Work Flow (WAWF) eBusiness Suite web based training video 

tutorials of different aspects of the IUID registry and baseline functionality are available 

at https://piee.eb.mil/ (click on “Help/Training”).

Intervening text not shown

C30.5.1.2. DoD Small Arms and Light Weapons Serialization Program 

(DoDSALWSP). The DoD SA/LW Serialization Program is subject to the IUID 

transactions requirements identified in this chapter. In addition, section 30.13. 
Enclosure 4, ADC 1244B

Page 3

provides specific instructions for scenarios pertaining to SA/LWs. This chapter 

identifies DoDSALWSP as a placeholder. The future vision is to transition the 

DoDSALWSP to use of standard logistics transactions under these procedures where 

possible. However due to the existing unique small arms and light weapons (SA/LW) 

procedures and transactions, the Enterprise Business Standards Office, working in 

conjunction with the Joint Small Arms and Light Weapons Coordinating Group, will develop a 

separate proposed DLMS change to address this transition. Accordingly, these procedures do 

not apply to DoDSALWSP at this time. Refer to Chapter 18 for DoDSALWSP procedures and 

transactions. 

C30.5.1.2.1. To maintain full accountability of all SA/LW within 

the DoD, Components will ensure all SA/LW are properly recorded and managed 

in their respective accountable system of record in accordance with DoDM 

4140.01. All SA/LW must be reconciled by line item as stated in the DLM 4000.25, 

Chapter 6 Physical Inventory Control. Components will follow the procedures in 

this chapter as well as those listed in paragraph C30.2.2. for intra and inter 

Component shipments pertaining SA/LW.

C30.5.1.2.2. The accounting of SA/LW includes, but is not 

limited to: Newly procured weapons; returns; Weapons procured from 

commercial sources to include offline ordering; Lost, abandoned, or unclaimed 

privately owned weapons turned over for disposal; Weapons purchased with nonappropriated funds turned over for disposal; Ceremonial/Training weapons; Lost, 

stolen, and/or recovered weapons; Captured, confiscated, or abandoned enemy 

weapons; Recovered weapons turned over to the DoD by law enforcement or 

foreign countries; Museum/historical weapons; and Loans.

C30.5.1.2.3. DoD Components must establish active, inactive 

and historical records of all SA/LW to include those previously under custody/ 

ownership. All SA/LW records must be retained in accordance with the National 

Archives and Records Administration (NARA). The history of weapons must be 

readily available to respond to FOIA requests, law enforcement inquiries, or any 

other official request from an authorized organization.

Intervening text not shown

C30.8. REQUIREMENTS FOR SERIALLY MANAGED MATERIEL REQUIRING 

OWNER VISBILITY AT DLA DISTRIBUTION CENTERS

Intervening text not shown

C30.8.2.3. Shipping Activity Processes 

C30.8.2.3.1. Advance Shipment Notice (From Procurement Source). 

When the procuring DoD Component orders UII items from a vendor, the procuring DoD 

Component must ensure that the applicable clause requiring the vendor to provide IUID 

information in accordance with Defense Federal Acquisition Regulations Supplement 
Enclosure 4, ADC 1244B

Page 4

(DFARS), “Item Unique Identification” clause is included in the contract.11 The 

contractor must submit IUID information to the WAWF PIEE e-Business Suite –

Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT) in accordance with the 

iRAPT Wide Area Workflow Implementation Guides for the 856, Ship Notice/Manifest; 

857 Shipment and Billing Notice; direct online input; or another comparable information 

exchange method supported by PIEE. WAWFiRAPT will disseminate the vendor 

shipment information to the procuring activity to satisfy the shipment performance notice 

requirement for the vendor to provide notification of shipment to the procuring activity 

using DLMS 856, Advance Shipment Notice (ASN), including UII(s) and serial numbers, 

or comparable 856 transaction. DLMS-compliant receiving activities must coordinate 

with WAWFiRAPT for dissemination of the vendor shipment information to the receiving 

system using the DLMS 856 ASN, including UII(s) and serial numbers.

C30.8.2.3.2. Shipment Status/Shipment Status Materiel Returns

C30.8.2.3.2.1. Chapter 5 contains procedures to prepare and 

report the shipment status. Chapter 11 contains procedures to prepare and report 

the shipment status materiel returns. The shipping activity will report shipment 

status/materiel return with the serial numbers/UIIs selected for shipment, to the 

receiving DoD Component activity. Shipping documentation may be available for 

validating serialization data; however, it does not substitute or supersede the 

requirement for the shipping activity to provide the shipment status transaction 

at time of shipment. For inter-Component shipments, a serially managed item 

received without a corresponding shipment status will result in the materiel to be 

suspended. Compliance with this requirement will ensure the receiving activity 

can establish a due-in, in advance and confirm the serialization data at time of 

receipt. The receiving activity will prepare a due-in using the information 

available from the shipment status and/or the PMR transactions. The document 

number is the data element that connects the shipment status transaction and the 

incoming shipment. When the serialization data does not match or is missing, a 

systemic trigger is necessary to alert the user performing the receipt that a SDR 

is required. The receiving activity will then follow the SDR process and suspend 

the materiel until resolution. The receiving DoD Component will enter the data in its 

AIS as a due-in and when the items are actually received, confirm that the serial 

numbers/UIIs match the numbers reported as shipped by the shipment status 

transaction. Resolve mismatched serial numbers/UIIs following the procedures in 

Chapters 6, 17, and the additive procedures under discrepancy reporting processes 

below.

C30.8.2.3.2.2. Pending DLMS implementation, Components 

under a legacy environment will provide the Document Identifier Code AS_ 

(Shipment Status) and will communicate the serial numbers via other means to 

 

11 See www.acq.osd.mil/dpap/pdi/uid for specific UID DFARS clause information to include in the contract.
Enclosure 4, ADC 1244B

Page 5

ensure the necessary information is available at time of receipt. Failing to 

provide serialization data will result in the materiel to be suspended.

C30.8.2.3.2.23. DLA Disposition Services Shipment Status. The 

requirement to provide a shipment status, documented in paragraph C30.8.2.3.2. 

applies to materiel shipped or received by DLA Disposition Services. 

C30.8.2.3.2.3. Shipment Status Materiel Returns. Chapter 11 

contains procedures to prepare and report the shipment status materiel returns. 

Shipping activities will provide the serial number/UII in the shipment status material 

returns transactions for materiel being returned.

C30.8.2.3.2.2.4. Reporting Materiel Ownership via Shipment 

Status/Materiel Return. DoD Components will communicate the future owner of 

the materiel shipped when it is other than the receiving activity. The owner data 

element is also required for: (1) inter component shipments for the purpose of 

maintenance or loans; (2) shipment to a DLA storage activity requiring serial 

number tracking. The intent is to communicate the future owner, when known, 

for all commodities to include serially managed items and not to eliminate the 

requirement to provide the PMR. Inventory control points (ICP)s are still required 

to provide a PMR in advance for all shipments. The shipment status and the PMR 

transactions are not mutually exclusive—when both transactions are present, the 

receiving activity will use the PMR to determine the materiel owner and the 

shipment status/materiel return to confirm the serialization data.

Intervening text not shown

C30.8.2.4.2. Receipt. Chapter 13 contains procedures to prepare and report 

receipts. Receiving activities will perform the use the receipt transaction to record 

receipts process by serial number/UII and transmit; the materiel receipt 

acknowledgement (MRA) receipt transaction to will report the serialization data serial 

numbers/UIIs that were actually receipted received to the shipping activity. The 

receiving activity will use the information in the shipment notice and/or the PMR

to establish a due-in in advance to the receipt. Shipping documentation may be 

available for validating serialization data; however, it does not substitute or 

supersedes the requirement for the shipping activity to provide the shipment 

status transaction in advance. A serially managed item received without a 

corresponding shipment status will result in the materiel to be suspended. 

information If the serial numbers/UIIs did not match the serial numbers/UIIs on the 

shipment notice Components will follow discrepancy reporting procedures below. The 

receiving activity will validate the serialization data during the receipt process 

and follow the SDR process for missing serial number(s) or mismatches on serial 

number/UII. A missing serial number on the physical item(s) at receipt will stop the 

item in the supply chain and must follow the discrepancy reporting procedures below. 

Missing serial number(s) and mismatches on serial number/UII will be considered 

discrepancies. Storage activities will not suspend or report a discrepancy at 

receipt solely due to missing UII. 
Enclosure 4, ADC 1244B

Page 6

C30.8.2.4.2.1. When the storage activity receives the 

physical shipment without a matching shipment status (due-in) transaction, the 

receiving activity will treat it as a potential misdirected shipment. The receiving 

activity will receipt the shipment in a suspended condition and follow the SDR

process.

C30.8.2.4.2.12. Receiving storage activities will maintain 

locator records within their supporting AIS of the location where each serial number/UII 

is stored at that activity.

C30.8.2.4.2.23. The storage activity will send the receipt 

transaction to the owner and include the serial numbers and when available, the UII(s). 

The owner will record the serial numbers/UIIs on the owner record. The owner will 

update the IUID registry using existing IUID registry procedures.

Intervening text not shown

C30.8.2.4.3. Materiel Receipt Acknowledgement (MRA). DLMS 

Volume 2, Chapter 10, Materiel Receipt Acknowledgement contains procedures to 

prepare and report MRAs. In addition, receiving activities will use the MRA to 

report the receipt of a serially managed item by serial number/UII to the shipping 

activity. This will ensure the materiel receipted matches the materiel shipped. 

The receiving activity will match the shipment status/materiel return with the 

MRA/TRA to close the due-in status. A successful match of the DLMS 856S 

Shipment Status, 856R Shipment Status Materiel Returns, and the MRA/TRA 

closes the in-transit balance and ensures the materiel shipped matches the 

materiel received. The receiving activity will submit the SDR for discrepancies 

between the shipment status/materiel return and the MRA/TRA. 

C30.8.2.4.3.1. Disposition Services uses the TRA in lieu 

of the MRA.

C30.8.2.4.3.2. Shipping activities will use the MRA followup process for outstanding shipments awaiting receipt acknowledgement as 

stated in DLMS Volume 2, Chapter 10. The shipping activities may use the WEB 

Visual Logistics Information Processing System (WEBVLIPS) to research for 

missing MRAs before submitting a follow-up. 

C30.8.2.4.3.3. After 30 days, certain serially managed 

items, such as SA/LWs, without a matching receipt acknowledgement or offline 

confirmation of receipt will require an investigation as potential lost or stolen

asset(s) in accordance with section C30.13.

Intervening text not shown
Enclosure 4, ADC 1244B

Page 7

C30.8.2.5. Supply Discrepancy Reporting (SDR) Processes

C30.8.2.5.1. Serially managed items requiring owner visibility at the 

storage activity, that are received without a serial number will not only require an SDR, 

but will stop the item in the supply chain until a serial number is identified and the 

materiel is marked. If the storage activity cannot determine the serial number using the 

associated shipment notice and marks/labels on the item or packaging, the storage 

activity DLA Distribution Centers will receipt the materiel without a serial number in a 

suspended condition and submit the SDR under Chapter 17 SDR procedures. The 

materiel owner is responsible for determining the appropriate serial number and 

providing disposition for marking the item. Upon positive resolution of the missing or 

mismatched serial number/UII scenario, separate dual inventory adjustment 

transactions are required to update the serial number/UII and update the SCC of the 

suspended item to the appropriate SCC.

Intervening text not shown

C30.8.2.6.5. Inventory Adjustments. The inventory adjustment function 

encompasses increases, decreases, or dual adjustments. The C6.4 procedures for 

processing and reporting Inventory Adjustments (Physical Inventory) are applicable with 

the following additions:

C30.8.2.6.5.1. Inventory adjustment (gain, loss, or dual) 

transactions will include the serial number/UII when adding, removing, or correcting a 

serial number/UII. 

C30.8.2.6.5.2. When a discrepancy exists solely on mismatched 

serial number and/or UII, the storage activity will transmit a DLMS 947I Inventory 

Adjustment, Inventory Transaction Type Code DU (Inventory Adjustment Dual), 

Quantity or Status Adjustment Reason Code AQ (Inventory Adjustment (UII and/or 

serial number mismatch)) to correct the serial number/UII in question. The storage 

activity will collaborate with the materiel owner(s) to research inventory adjustments due 

to serial number/UII discrepancies resulting in a mismatch (Quantity or Status 

Adjustment Reason Code AQ) in accordance chapter 6. When the item was previously 

suspended, two inventory adjustment transactions are required to correct the serial 

number/UII, and to update the SCC.

C30.8.2.6.5.3. Items where a discrepancy exists solely on missing 

serial number/UII requires a dual inventory adjustment transaction. The storage activity 

will transmit a DLMS 947I Inventory Adjustment, Inventory Transaction Type Code DU 

(Inventory Adjustment Dual), Quantity or Status Adjustment Reason Code AM (Missing 

Unique Item Identifier (UII)/Serial Number) to add the serial number/UII in question to 

the existing records. The storage activity may add multiple missing serial number/UII 

using a single transaction. When the item was previously suspended, a dual inventory 

adjustment transaction will be required to cite the impacted serial number(s)/UII(s) to 

update the suspended item(s) from the suspended SCC to the appropriate SCC.
Enclosure 4, ADC 1244B

Page 8

C30.8.2.6.5.4. In response to a Physical Inventory Request, the 

storage activity will transmit to the owner a DLMS 947I Inventory Adjustment with zero 

quantity, Quantity or Status Adjustment Reason Code AA (Physical Count) by line item 

indicating the completion of the inventory. Inventory adjustment transactions with 

Quantity or Status Adjustment Reason Code AA and zero quantity must include all 

serial number/UII(s) associated to the NSN, Condition Code, and Owner from the initial 

request. The storage activity will send all gain, loss, or dual adjustment transactions 

prior to sending the final inventory adjustment transaction (Reason Code AA, zero 

quantity) containing all serial numbers/UIIs. The owner will process all inventory 

adjustments prior to processing the final inventory adjustment.

C30.8.2.6.5.5. Owner/managers processing location reconciliation 

history transactions resulting from End-of Day processing or an owner-initiated location 

reconciliation request where there is a mismatch on serial number/UII between the 

owner records and the transactions received from the storage activity. The history 

transactions will perpetuate the serial numbers/UIIs included in the original transactions.

C30.8.2.6.5.6. After 30 days (90 days for OCONUS) without a 

positive confirmation of receipt, certain serially managed assets such as 

SA/LW(s) requires an investigation for potential lost or stolen assets. The DoD

Component will follow the instructions documented in section C30.13. for 

reporting lost or stolen SA/LW. The shipping activity will also perform the 

necessary inventory adjustments to account for the loss/gain of materiel pending 

an investigation and report to the corresponding APSR as necessary.

C30.8.2.6.5.6.1. The shipping activity will initiate the 

investigation and perform an inventory adjustment using Quantity or Status 

Reason Code WS, Suspected Lost or Stolen, to record the loss of the missing 

asset pending an investigation. 

C30.8.2.6.5.6.2. When the materiel is found, the shipping 

activity will perform an inventory adjustment using Quantity or Status Reason 

Code WR, Found/Recovered, to report the gain of the asset(s) resulting from the 

investigation.

Intervening text not shown

C30.13. Additional Instructions under the DoD Small Arms/Light Weapons 

(SA/LW) Program

C30.13.1. Law Enforcement Inquiries. Within 72 hours, the Army is

responsible for providing the initial response to law enforcement. The initial 

response will include the identification of the last known owner or custodial 

activity (to include contact information) for a given serialized weapon identified 

as DoD property. The Army may also be contacted by other authorized entities 

inquiring about a particular small arm/light weapon. In response, the Army will 

provide the last known owner to the inquirer. The last known owner will 
Enclosure 4, ADC 1244B

Page 9

collaborate with law enforcement and other authorized entities to provide any 

additional information requested in a timely matter. In compliance with NARA, 

the Army must maintain records of all inquiries. 

C30.13.2. Non-Compliant characters in the serial number

C30.13.2.1. All serialized items to include SA/LW must follow DoD 

guidance for serial numbers. DoD Components will ensure that any new 

procurement contracts/acquisitions follow the DoD guidance on human readable 

serial numbers. DoD Component will need to remark legacy non-compliant serial 

numbers prior to any inter-component shipment. DoD Components are not 

required to remark SA/LWs prior to turn-in materiel to DLA Disposition Service 

Field Office Anniston, Alabama for disposal. The tracking of serially managed 

SA/LWs ends upon positive receipt of the turn-in. When a Component acquires a 

SA/LW through the DLA Disposition Services Reutilization Program, the 

Component will resume the serialization tracking of the SA/LW and will ensure 

the serial number follows current DoD serial number guidance. 

C30.13.2.2. The DoD Components will assign a new serial number 

to foreign weapons containing unidentifiable characters in the original serial 

number (non-English alpha characters/non-Arabic numerals). All new serial 

numbers must follow DoD guidance as stated in section C30.4.4. Upon 

assignment, the DoD Component will permanently inscribe the newly assigned 

serial number on the weapon, except for those with historical artifact value or 

weapons turn-in to DLA Disposition Services for disposal. When permanent 

inscription is not possible, the DoD Component will securely tag the SA/LW. DoD 

Components will maintain records of the original serial number for a historical 

cross-reference of the weapon.

C30.13.3. Assignment of Management Control Numbers (MCN)

C30.13.3.1. The MCN is a control number assigned by the Army to 

enable the movement of SA/LW without a valid NSN. The intent of the MCN is to 

be temporary, pending the assignment of a cataloged NSN. Once a SA/LW 

qualifies for a cataloged NSN, DoD Components will transition from the MCN to 

NSN within 90 days. The MCN will remain part of the SA/LW identification 

pending assignment of a valid NSN. DoD Components will not use the MCN to

circumvent or avoid the cataloging process. All DoD Components are 

responsible for catalog qualifying items as described in DoDM 4100.39, Federal 

Logistics Information System, and Stock Numbering Criteria. MCNs for heritage 

assets, as defined in DoDI 5000.64 “Accountability and Management of DoD

Equipment and Other Accountable Property”, are exempt from the 90 days to 

transition to NSN. 

C30.13.3.2. DoD Components will request a new MCN from the Army

when a cataloged NSN is not available. The Army is the authoritative source for

MCNs. To ensure no duplicate MCNs, the Components must provide a detail 
Enclosure 4, ADC 1244B

Page 10

description of the weapon to include, but not limited to, make, model, caliber, 

manufacturer, manufacturer commercial and government entity (CAGE) code, 

and/or nomenclature, unit price, and supporting documentation. Examples of 

acceptable supporting documentation includes procurement documents, bills of 

sale, photograph of the weapon’s data plate, and technical drawings. Army 

publication DA 708-1 provides additional guidance pertaining to the assignment 

of MCNs. 

C30.13.4. Reporting Potential Lost or Stolen SA/LW. Each Component must 

establish proper procedures to ensure reporting of lost, stolen, unaccounted, 

and/or recovered SA/LW under the provisions of DoDM 5100.76, “Physical 

Security of Sensitive Conventional Arms, Ammunition, and Explosives”. DoD 

Components are responsible for reporting lost, damaged, or destroyed SA/LW in 

accordance with DoD 7000.14-R Volume 12, Chapter 17 Financial Liability for

Government Property Lost, Damaged, Destroyed, Or Stolen.

PROPERTY LOST, DAMAGED, DESTROYED, OR STOLEN. The DoD Component

will ensure the capture of all necessary details and the resolution of the 

investigation as evidential matter. 

C30.13.5. Duplicate Serialization Data. A human readable serial number is a 

combination of alpha-numeric characters, forward slashes, and dashes that in 

combination with other data elements, helps uniquely identify a serially managed 

item. However, a human serial number alone is only unique to the manufacturer

and not to the DoD. A duplicate serial number refers to two or more items where 

the NSN, serial number, UII (when available), and manufacturer CAGE code are 

the same. Two identical items with the same serial number may not necessarily 

be a duplicate. DoD Components will report discrepancies at time of receipt 

using the SDR; storage quality control report (SQCR) for materiel in storage. 

C30.13.5.1. When a potential duplicate serial number exists, the DoD 

Component will contact the Army for assistance in the validation of the duplicate. 

The DoD Component will suspend any movement of the SA/LW pending 

resolution. Upon confirmation of the duplicate serial number, the Army will direct 

the DoD Component to issue a modified serial number using selected alpha suffix

to maintain a historical cross-reference. The Component will permanently 

inscribe the modified serial number into the SA/LW. For a SA/LW that cannot be 

permanently inscribed due to its historical value, the Component will securely tag 

the SA/LW with the modified serial number.

C30.13.5.2. Under new procurement, a duplicate human readable serial 

number will result in contractor non-compliance. DoD Components are

responsible for coordinating with the manufacturer for resolution of the duplicate 

serial number(s). SDR procedures apply for duplicate human readable serial 

numbers in a new procurement shipment.
Enclosure 4, ADC 1244B

Page 11

C30.13.5.3. A legacy SA/LW with a duplicate serial number may be 

suffix when the CAGE code is unknown. 

 C30.13.6. Non-Standard Acquisitions. When DoD Components 

purchase/acquire SA/LWs from sources other than new procurement, it is the 

responsibility of the DoD Component to account for the SA/LW(s) in accordance 

to DLM 4000.25, Volume 2, Chapter 13, Materiel Receipt. Examples of nonstandard acquisitions includes but it is not limited to offline purchases, 

commercial acquisition outside of the DoD acquisition process, and turn-ins for 

disposal by private entities (i.e., Morale, Welfare, and Recreation, or any 

procurement outside of the DoD supply chain). SA/LW(s) acquired through nonstandard acquisition methods will require serialization and permanent marking. 

C30.13.7. Nonappropriated Funds Purchases. SA/LWs purchased with nonappropriated fund purchases or privately owned SA/LWs are exempt from 

serialization program requirements as these are under the control of civil 

authorities under the Gun Control Act of 1968. However, DoD Components will 

account for SA/LWs purchased with non-appropriated funds and/or privately 

owned once the property is turned over to the DoD Component for disposal. In 

the absence of NSN and/or serial number, the DoD Component will assign a new 

serial number and follow the procedures to request a MCN from the Army. 

C30.13.8. Shipments Outside the Control of the Department of Defense. 

C30.13.8.1. DoD Components shipping weapons to entities outside of 

the DoD will retain all evidential matter pertaining to the shipment and have it 

readily accessible to respond to inquiries from law enforcement when requested. 

The shipping activity will need to obtain acknowledgement of receipt (electronic 

or offline) prior to closing in-transit status. 

C30.13.8.2. When shipping SA/LWs to FMS and Grant Aid customers, 

DoD Components will release property accountability at time of shipment. The 

last DoD Component is responsible for retaining all evidential matter of the 

shipment and must be available to respond to inquiries pertaining the shipment. 

If the weapon is returned to the DoD supply chain, the Component will reestablish property accountability via the receipt process and update their 

respective APSR. 

C30.13.9. Loan of SA/LW(s). Loan of SA/LW may occur within the DoD or 

under the Law Enforcement Support Program. For the purpose of loans, the 

loaner is the entity or organization that owns the SA/LW while the loanee is the 

organization receiving the loan. The accountability of the SA/LW(s) remains with 

the DoD owning Component (Loaner) while the custodial accountability transfers 

to the authorized DoD organization or Law Enforcement Agency (loanee) until the 

SA/LW(s) returns to the loaner. 
Enclosure 4, ADC 1244B

Page 12

C30.13.9.1. DoDM 4140.01 Volume 11 and DoDM 4160.21. provides 

additional instructions regarding the accountability of assets while in loan. 

C30.13.9.2. Loans of SA/LW are not authorized after property is

officially declared excess and transferred to DLA Disposition Services as stated 

in DoD 4160.21.

C30.13.10. Shipment of Partial Weapons to DLA Disposition Services Small 

Arms Anniston, Alabama. DoD Components will follow procedures for the 

shipment of partial weapons as described under DLM 4000.25 Volume 2, Chapter 

16 Disposition Services.

C30.13.11. New/re-engineered weapons. The JSALWCG chairperson will 

determine the reportability of new/re-engineered weapons when the SA/LW 

classification is unknown. The chairperson will then notify the results to the DoD 

Components. If no determination can be reached, the chairperson will reach out 

to the JSA/LWCG for further consideration. 

C30.13.12. JSA/LWCG. JSA/LWCG responsibilities are as set forth in DoDM

4140.01, “DoD Supply Chain Materiel Management Regulation”.
Enclosure 5, ADC 1244B

Page 1

Enclosure 5

Revise X12 EDO Implementation Convention (IC) as shown

Changes are identified by bold italics and deletions by single strikethrough text

# Location Change Table for

DLMS 527R Receipt 

Reason

1. IC Cover pages 

DLMS 

Introductory 

Notes

Add ADC 1244B to DLMS Introductory notes:

- ADC 1244B, Establishing Visibility of Unique Item 

Tracking (UIT) Program Items for Service-Owned Assets 

Stored at DoD Storage Activities and Corresponding 

Revisions to the Small Arms and Light Weapons Program

Identifies DLMS 

Changes included

in the IC.

2. 2/REF/250 Revise Segment level note 6 as follow:

6. Under DoD IUID policy, active UIT programs require 

serialization data visibility. Authorized for use with receipts, 

MRA and TRA for all UIT programs with the exception of 

SA/LW. Prepare the receipt with the appropriate serialization 

data (serial number and when available, include the UII. For 

SA/LW, refer to the separate program procedures pending 

transition to DLMS logistics transactions. Refer to ADC 1244, 

and ADC 1244B.

Authorize the use 

of serial 

number/UII for 

MRAs.

# Location Change Table for

DLMS 856S Shipment Status

Reason

1. IC Cover pages 

DLMS 

Introductory 

Notes

Add ADC 1244B to DLMS Introductory notes:

- ADC 1244B Establishing Visibility of Unique Item Tracking 

(UIT) Program Items for Service-Owned Assets Stored at DoD

Storage Activities and Corresponding Revisions to the Small 

Arms and Light Weapons Program

Identifies DLMS 

Changes

included in the 

IC.

2. 02/BSN07/0200 Add new qualifiers 035, SCP, and A13 with DLMS notes:

035 Borrower Action

DLMS Note: Use to identify shipments of loaned property. 

SCP DoD Security Cooperation Program (DSCP)

DLMS Note: Local code SCP is established for use in this

transaction. Use to identify a shipment for the purpose of 

(DSCP) (i.e., FMS and Grand Aid). Code maintenance has been 

submitted to X12. Pending approval at X12 it will be added in a 

future release. 

A13 Other

DLMS Note: Use to identify shipments to entities outside of the 

DoD. Qualifier A13 does not apply to loans. 

Identifies 

shipments of 

loaned property

Identifies 

shipments for 

DSCP

Identifies 

shipments outside 

of the DoD

3. 02/N101/2200 Add new qualifier OW and DLMS note:

OW Owner of Property or Unit

DLMS Note: Shipping activities must use to indicate the 

materiel owner when the recipient will not be the new materiel 

owner. Authorized for all commodities and required for active 

UIT program items. See ADC 1244B

Sends transaction 

copy and 

identifies the 

Materiel Owner
Enclosure 5, ADC 1244B

Page 2

# Location Change Table for

DLMS 856R Shipment Status Materiel Returns

Reason

1. IC Cover pages 

DLMS 

Introductory 

Notes

Add ADC 1244B to DLMS Introductory notes:

ADC 1244B Establishing Visibility of Unique Item Tracking 

(UIT) Program Items for Service-Owned Assets Stored at DoD

Storage Activities and Corresponding Revisions to the Small 

Arms and Light Weapons Program

Identifies DLMS 

Changes

included in the 

IC.

2. 02/N101/2200 Add new qualifier OW and DLMS note:

OW Owner of Property or Unit

DLMS Note: Shipping activities must use to indicate the materiel 

owner when the recipient will not be the new materiel owner.

Authorized for all commodities and required for active UIT 

program items. See ADC 1244B

Sends transaction 

copy and 

identifies the 

Materiel Owner

Location Change Table for

DLMS 947I Inventory Adjustment (Version 4030)

Reason

1. IC Cover pages 

DLMS 

Introductory 

Notes

Add ADC 1244B to DLMS Introductory note:

ADC 1244B, Establishing Visibility of Unique Item Tracking 

(UIT) Program Items for Service-Owned Assets Stored at DoD

Storage Activities and Corresponding Revisions to the Small 

Arms and Light Weapons Program

Identifies

DLMS 

Changes

included in the 

IC.

2. 2/W1901/0200 Add new qualifiers, WR and WS with DLMS notes:

WR Found/Recovered

DLMS Note: Local Code WR is established for use in this segment. 

Use to identify a recovered asset as part of an investigation where 

the asset in question is now under DoD custody. A code 

maintenance request will be submitted to X12 to add this code in a 

future version.

WS Suspected Loss/Stolen

DLMS Note: Local Code WS is established for use in this segment. 

Use to identify a potential lost or stolen asset no longer in custody, 

pending an investigation. A code maintenance request will be 

submitted to X12 to add this code in a future version.

Provide the 

means to 

identify an 

inventory gain 

associated to a 

completed 

investigation.

Provide the 

means to 

identify an 

inventory loss 

associated to an 

investigation. 

3. 2/LX/1500 Add to existing DLMS Note 7:

7. Under DoD IUID policy, active UIT program items require 

serialization data visibility. Authorized for all UIT programs. with 

the exception of SA/LW, prepare materiel release confirmation with 

the serial number as mandatory and when available, include the UII. 

For SA/LW refer to the separate program procedures pending 

transition to DLMS logistics transactions. Refer to ADC 1244 and 

ADC 1244B.

authorizes this 

segment for 

small arms/light 

weapons
Enclosure 6, ADC 1244B

Page 1

Enclosure 6 – Navy Concur with comments for PSC 1244B
Enclosure 6, ADC 1244B

Page 2
Enclosure 7, ADC 1244B

Page 1

Enclosure 7 – Headquarters Marine Corps Concur with comments for PSC 1244B
Enclosure 7, ADC 1244B

Page 2