IN REPLY 

REFER TO 

DEFEN SE LOGISTICS AGE N CY 

HEADQUARTERS 

8725 JOHN J . K INGMAN ROAD 

FORT BELVOIR , VIRGINIA 22060-6221 

August 13, 2012 

MEMORANDUM FOR: DEFENSE LOGISTICS MANAGEMENT STANDARDS (DLMS) 

DOD ACTIVITY ADDRESS DIRECTORY (DODAAD), SUPPLY 

AND FINANCE PROCESS REVIEW COMMITTEE (PRC) 

MEMBERS 

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 1011, 

Routing Identifier Code (RIC) Format Rule for Defense Contract Management 

Activity (DCMA) 

We are forwarding the attached approved change to DLM 4000.25, Defense Logistics 

Management System (DLMS) and DLM 4000.25-1, Military Standard Requisition and Issue 

Procedures (MILSTRIP), for implementation. DLA Transaction Services will implement 

approximately September 30 2012. 

Addressees may direct questions to Mr. Robert Hammond, DoDAAD PRC Chair, email: 

DoDAADHQ@dla.mil, 703-767-5117, DSN 427-5117 and/or Ms. Ellen I-Iilert, Supply PRC CoChair, email: ellen.hilert@dla.mil. Others must contact their Component designated 

representative. 

Attachment 

ADC 1011 

cc: ODASD(SCI) 

~N~~ Director 

DLA Logistics Management 

Standards Office 

Federal Recycling Program G Printed on Recycled Paper 
ADC 1011, Attachment 

Page 1

ADC 1011

RIC Format Rule for DCMA

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical/Functional POC: Ellen Hilert, DLA Logistics Management Standards 

Office, 703-767-0676 (DSN 427), e-mail: ellen.hilert@dla.mil

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/DoDAAD

b. Primary/Secondary Functional Process: Reference data maintenance within the 

DoDAAD system.

3. REFERENCES:

a. DLM 4000.25, Defense Logistics Management System (DLMS), Volume 6, Chapter 

2, Department of Defense Activity Address Directory

b. DLM 4000.25-1, Military Standard Requisition and Issue Procedures (MILSTRIP)

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change modifies business rules for Routing 

Identifier Code (RIC) assignment for the purpose of establishing a business rule supporting a 

machine-readable method of distinguishing between RICs representing Defense Logistics 

Agency (DLA) and those representing Defense Contract Management Agency (DCMA)

activities.

b. Background:

(1) The Defense Contract Management Command (DCMC) was originally 

established as a command within the DLA. However, in March, 2000, DCMC was renamed as 

the DCMA and established independently from DLA. Both DLA and DCMA RICs begin with 

the Service/Agency Code S. The joint use of the same code value dates back to when DCMA 

was part of the DLA organization. 

(2) Although there are rules in place to distinguish a DLA from a DCMA DOD 

Activity Address Code (DoDAAC), there are no formal rules to distinguish between the two 

organizations’ RICs. 

c. Requested Change in Detail: Under the new rules DCMA RICs shall be formatted: 

S-numeric-alpha where the numeric value is 6, 7, or 8 only. All S-series RICs that fall outside 

the DCMA format rule will be under DLA control. The following procedures will correct the 

misaligned RICs and establish the rules to keep them separate in the future:
ADC 1011, Attachment 

Page 2

(1) First, DCMA and DLA will correct the existing overlaps. Enclosure 1 shows

status of S-series RICs requiring updates to conform to ADC 1011 format rules. The following 

RICs were identified for reassignment:

(a) DCMA reassign RICs: S1A, and S5B. Additional, S8L was identified 

for correction..

(b) DLA reassign RICs: S6N, S6P and S6S.

(2) Once RICs are properly aligned, DLA Transaction Services will change the 

validation logic in the RIC update process to ensure DLA and DCMA cannot create new invalid 

entries. Recommend program rule be set for DCMA (S-numeric-alpha where the numeric value 

is 6, 7, or 8 only) and all other S-series RICs fall into the DLA range.

(3) DLA Transaction Services must also change eDAASINQ to include new 

business rules in Service/Agency drop-down list for DLA and DCMA RIC query.

d. Revisions to DLM 4000.25-1, MILSTRIP:

(1) Revise Appendix 2.2, Service and Agency Codes, to insert a new row into 

the Service/Agency table between Navy and DLA as follows:

CO

DE

4 5 30 3

1

4

5

4

6

6

7

6

8

7

4

7

5

S/A REMARKS

R R R R R R Navy

S S S S S S DCMA See footnote1

S S S S S S DLA See footnote2

__________________________

“

1 DCMA: DoDAACs begin with S and end with A; any character is allowed in between. RICs are in 

the format S-numeric-alpha, where the numeric value is 6, 7, or 8 only.

2 DLA: S-series excluding those values that fall within the DCMA format rules identified in footnote 

1.”

(2) Revise Appendix 2.3, Routing Identifier Codes, as follows:

“AP2.3.4. All authorized RICs shall contain one of the characters depicting Service assignment 

as listed in MILSTRIP AP2.2., Service and Agency Codes, in the first position.

AP2.3.5. The second1 and third positions may be in any combination of alphanumerics, except 

as noted in MILSTRIP AP2.2. These positions may identify either a facility or activity of the 

S/A depicted by the first position.”

__________________________
ADC 1011, Attachment 

Page 3

“

1 Y in second position identifies United States Coast Guard contractor use only when first 

position is Z.”

e. Proposed Transaction Flow: N/A

f. Alternatives: N/A

5. REASON FOR CHANGE: To revise DLMS guidance and make a distinction between DLA 

and DCMA RICs. The distinction between the two RIC formats will enable systemic distinction 

to support automated processing.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: The S-series RIC is blurred, servicing both DLA and DCMA. By 

defining a range for each agency, the usage of each RIC can be tracked to support additional 

business rules including systemic determination of the applicable organization.

b. Disadvantages: Transitioning from single S requires both DCMA and DLA to 

change existing RIC values to align codes that are in use but are not in the range established by 

this ADC.

7. TIME LINE/IMPLEMENTATION TARGET: DLA realignment is complete; request 

DCMA complete realignment by September 15, 2012. Request DLA Transaction Services 

complete system changes by September 30, 2012. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not available.

9. IMPACT:

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: New rules documented above.

c. Automated Information Systems (AIS): N/A

d. DLA Transaction Services: DLA Transaction Services will need to change 

DoDAAD update and eDAASINQ as noted above.

e. Non-DLA Logistics Management Standards Publications: Internal DCMA and 

DLA guidance may require update.

f. DCMA: Review DoDAAC and RIC values employed by DCMA to ensure there are 

no outstanding values that fall outside the established parameters.
ADC 1011, Enclosure 1 

Page 1

Enclosure 1, S-Series RIC Required Updates

RIC ACTIVITY NAME Recommendation

S1A DCMA ST PETERSBURG DCMA - Reassign to another S-RIC in S8 series

S5B DCMA EAST PH 617 753 4327 DCMA - Reassign to another S-RIC in S8 series

S6N SUPREME LOGISTICS (LATVIJA) SIA DLA - Reassigned (delete effective date 05/14/2012)

S6P BEWE RIX WAREHOUSE DLA - Reassigned (delete effective date 05/14/2012)

S6S RUT TERMINAL SIA BFT DLA – Reassigned (delete effective date 05/14/2012)

S8L DCM AGENCY WEST

DCMA - recommend fixing for consistency: "DCM" 

to "DCMA"
ADC 1011, Enclosure 2 

Page 1

Enclosure 2, Comment Resolution

PDC Comments

Submitter Response Resolution

1. DLA Concur. DLA-Subsistence was the only supply 

chain impacted by this PDC, and they have 

already deleted the three offending RICs and 

replaced them with new ones that follow the rules 

prescribed.

Noted.

2. Army Concur without comment Noted.

3. Air Force

DoDAAC

Concur without comment Noted.

4. Marine Corps Concurs as written Noted.

5. DCMA Concur. RICs to be modified. Noted. Revisions to 

be made by September 

15, 2012. Notify DLA 

Logistics Management 

Standards Office when 

complete.

6. DTRA Concur Noted.

7. DLA Transaction 

Services

Implementation date is acceptable to DLA 

Transaction Services

Noted.

8. DOD IG Concur Noted.

9. USTRANSCOM Concur Noted.