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Special Programs for Non-DoD/Non-Federal Agency Requisitioners and Administrative 

Change for Contractor DoDAACs (DODAAD/Finance/Supply) 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Service/Agency: Army USA HQDA DCS G-4, Defense Logistics Agency 

(DLA), General Services Administration (GSA) 

b. Originator: DLMSO 

2. FUNCTIONAL AREA: Joint DOD Activity Address Directory (DoDAAD), 

Finance, and Supply 

3. REFERENCE: 

a. DoD 4000.25-M, Defense Logistics Management System (DLMS) DLMS Volume 

6 (DoD Logistics Systems Interoperability Support Services), Chapter 2 - 

Department of Defense Activity Address Directory 

b. DoD 4000-25-1-M - Military Standard Requisitioning and Issue Procedures 

(MILSTRIP) 

c. DoD 4000.25-M, Defense Logistics Management System (DLMS) Volume 2 - 

Supply Standards and Procedures 

4. REQUESTED CHANGE:

a. Description of Change: This change establishes Defense Logistics Management 

Standards (DLMS) procedures for Special Programs where the requisitioner is 

neither a Federal Agency nor a DoD entity, and establishes a new DoDAAC series 

to clearly identify such programs. Note the administrative change to DoD 4000.25-

M Volume 6, paragraph 2.1.2.2 to amplify procedures for assignment of contractor 

DoDAACs, which was added subsequent to staffing of the proposed change. This 

change is highlighted in grey. 

 

b. Background:

1) There are special programs where the requisitioner is neither a Federal 

Agency nor a DoD entity. One such program, specifically addressed by 

this PDC is the special program established by Section 1122 of the fiscal 

year 1994 National Defense Authorization Act, which established the 

authority for state and local governments to purchase law enforcement 

equipment through Federal procurement channels, provided that the 

equipment is used in the performance of counter-drug, homeland security, 

and emergency response activities. By taking advantage of the purchasing 

power of the federal government to receive discounts commensurate with 

large volume purchases, the 1122 Program affords state and local 

governments the opportunity to maximize their use of taxpayer dollars. The 
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U.S. Army, the General Services Administration (GSA), the Defense 

Logistics Agency (DLA), and the Department of Justice (DOJ) are actively 

involved in the 1122 Program. As the executive agent of the program, the 

Army has formed a steering committee consisting of representatives from 

the Army, GSA, DLA, and DOJ to oversee implementation of the program. 

The governor of each state participating in the 1122 Program appoints a 

state point of contact (SPOC) to administer the state's activities under the 

program. The ordering process begins when the state or local government 

activity identifies items needed in support of counter-drug, homeland 

security, and emergency response missions. 

2) Guidance regarding this program is contained in 10 U.S.C. § 381 

(Enclosure (1)) and at http://www.army.mil/-news/2009/03/18/18384-

1122-program/. 

3) Army has established the ALE series DoDAACs for the SPOCs to 

purchase authorized material. DLA had originally established a limited 

number of S6-series DoDAACs for these entities, but these have been 

deleted. 

4) GSA publishes the Law Enforcement Equipment and Supplies Catalog 

(1122 Catalog), which identifies the equipment and supplies available from 

the Army, GSA, and DLA. See 

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_OV

ERVIEW&contentId=8058. 

5) DoDAACs beginning with an “alpha” character in the first position are 

identified as DoD DoDAACs. DoDAACs beginning with “numeric, 

numeric” are identified as Federal Agencies, and are managed by GSA. 

These DoDAACs are recognized as such in requisitioning and billing 

systems, which makes them inappropriate for special programs where the 

requisitioner is neither DoD or a Federal Agency. 

c. Procedures: The following procedures are approved:

1) Designate DoDAAC series with first position ‘numeric’ followed by 

second position “alpha” as the series for special programs. STAFFING 

NOTE: DoD Components/Agencies should comment on any problems 

with designating this series. DoD Components will need to review their 

applications to determine if any business rules or edits need to be adjusted 

due to this change.

2) Designate DoDAAC series “1A” for the Section 1122 Program, and assign 

the Army DoDAAC monitors to control this series. A Central Service 

Point letter of designation will be required from Army. 

3) Delete Army “ALE” series DoDAACs DoDAACs assigned for the Section 

1122 Program. Note that deleted DoDAACs remain on the DoDAAD file 

for five years to clear outstanding transactions, but no new requisitions can 

be initiated through DAASC after the DoDAAC effective delete date.

4) Army establishes new DoDAACs for the 1122 Program under the “1A” 

DoDAAC series. Army notify the SPOCs of the change in DODAACs, 

and that all new requisitions submitted after the effective delete date for the 
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old DoDAACs must be submitted with the new “1A” DODAACs. 

5) Authorize special programs under the numeric-alpha series DoDAACs to 

requisition form DoD supply sources using UMMIPS priorities 8, 10, and 

15, which corresponds to Force or Activity Designator V and Urgency of 

Need A, B, and C. The Secretary of the Army shall incorporate guidance 

on the appropriate use of DoD priorities in the 1122 Program procedures. 

DAAS shall establish edits which will downgrade unauthorized priority 

designators to priority 15 and provide visibility of this action via generation 

of Supply Status (Code BK). DoD Sources of Supply shall adopt priority 

designator edits when practicable. 

6) DAASC and Sources of Supply establish edits to replace submitter’s Fund 

Code with Fund Code XP, requiring noninterfund billing and advise the 

submitter using status code BK. 

7) Sources of Supply shall accept only those requisitions identified for 

payment via credit card or otherwise establish procedures to ensure receipt 

of advance payment in accordance with 10 U.S.C. § 381. 

8) Secretary of Army provide information to Sources of Supply for 

application of administrative costs required to be paid by the State or unit 

of the local government to reimburse the Department of Defense for the 

administrative costs to the Department of such purchases. Note that the 

administrative charges may or may not be included in Source of Supply 

Cost recovery rates. 

9) Sources of Supply reject requisitions not identified in the GSA Law 

Enforcement Equipment Catalog. Rejection code D8 will be used. The 

GSA Law Enforcement Equipment Catalog is located at: 

http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_

BASIC&contentId=17627.

10) Revise DoD 4000.25-M, DLMS Volume 6 (DoD Logistics Systems 

Interoperability Support Services), Chapter 2 - Department of Defense 

Activity Address Directory, as indicated in Enclosure (2). 

11) Revise DoD 4000-25-1-M - MILSTRIP as indicated in Enclosure (3). 

5. REASON FOR CHANGE:

a. Special programs, such as the 1122 Program, are neither federal nor DoD entities, 

as would be indicated by the DoDAACs currently assigned for the 1122 Program. 

b. DAASC DoDAAC edits are not established for special programs. 

c. DLMS procedures and business rules regarding funding, authorized items 

restrictions and UMMIPS priority have not been identified for special programs. 

d. Any DoDAAC summary statistics/metrics would currently improperly include 

special programs.

e. Under the Intergovernmental Transactions initiative, special program activities are 

currently being given Business Partner Numbers (BPN) that are improper. Using 

the Army assigned DoDAACs to the 1122 Program, the BPN would be – 

“DoDALExxx.” Sales to these activities will be recognized as sales to Army 

customers, and sales that the Army makes to these activities would be subject to 
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the eliminations process. Likewise, sales by DLA to “DoDS6” BPNs would be 

treated as though they were DLA activities.

f. Duplication of usage. A state/local activity could be assigned three separate 

DoDAACs (e.g., one by the Army, one by DLA and one by GSA). 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: Allows for recognition of special program DoDAACs as non-DoD or 

non-Federal DoDAACs for DAASC edits, internal controls, assignment of BPN 

numbers and summary statistics.

b. Disadvantages: Making a change may introduce problems for applications that 

key on only the first position of a DODAAC to determine if the DoDAAC is DoD 

(alpha) or Federal (numeric). 

7. IMPACT: 

a. Implementation: DoD Components/Agencies identify if staggered 

implementation is required. DAAS edits shall be implemented within 60 days of 

publication of the approved change. 

b. Publication: Requires changes to DoD 4000.25-M and DoD 4000-25-1-M 

identified in this change proposal.

c. LOGDRMS. Update the "SERVICE AND AGENCY" code tables in 

LOGDRMS. These tables display sponsorship of DoDAACs by DoDAAC Series. 

Change the entry "0-9 Civil Agencies to "00-99" Federal Civil Agencies" and add 

"1A" as "State/Local Government 1122 Program" to the following LOGDRMS 

tables: 

http://www.dla.mil/j‐

6/dlmso/eApplications/LOG.NET/UIL/Log_Qualifiers/lqvqcDetails.aspx?code=

71

http://www.dla.mil/j6/dlmso/eApplications/LOG.NET/UIL/Log_Qualifiers/lqv

qcDetails.aspx?code=71*

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: This change will facilitate increased 

sales to Sources of Supply.
Enclosure (1) 

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10 U.S.C. § 381

Sec. 381. Procurement of equipment by State and local governments through the 

Department of Defense: equipment for counter-drug, homeland security, and 

emergency response activities 

(a) Procedures. – 

(1) The Secretary of Defense shall establish procedures in accordance with this 

subsection under which States and units of local government may purchase 

equipment suitable for counter-drug, homeland security, and emergency response 

activities through the Department of Defense. The procedures shall require the 

following: 

(A) Each State desiring to participate in a procurement of equipment suitable 

for counter-drug, homeland security, and emergency response activities through the 

Department of Defense shall submit to the Department, in such form and manner and 

at such times as the Secretary prescribes, the following: 

(i) A request for equipment. 

(ii) Advance payment for such equipment, in an amount determined 

by the Secretary based on estimated or actual costs of the equipment and 

administrative costs incurred by the Department. 

(B) A State may include in a request submitted under subparagraph (A) only 

the type of equipment listed in the catalog produced under subsection (c). 

(C) A request for equipment shall consist of an enumeration of the law 

enforcement equipment that is desired by the State and units of local government 

within the State. The Governor of a State may establish such procedures as the 

Governor considers appropriate for administering and coordinating requests for law 

enforcement equipment from units of local government within the State. 

(D) A State requesting equipment shall be responsible for arranging and 

paying for shipment of the equipment to the State and localities within the State. 

(2) In establishing the procedures, the Secretary of Defense shall coordinate with the 

General Services Administration and other Federal agencies for purposes of avoiding 

duplication of effort. 

(b) Reimbursement of Administrative Costs. - In the case of any purchase made by a State or 

unit of local government under the procedures established under subsection (a), the Secretary 

of Defense shall require the State or unit of local government to reimburse the Department of 

Defense for the administrative costs to the Department of such purchase. 

(c) GSA Catalog. - The Administrator of General Services, in coordination with the Secretary 

of Defense, shall produce and maintain a catalog of equipment suitable for counter-drug, 

homeland security, and emergency response activities for purchase by States and units of 

local government under the procedures established by the Secretary under this section. 
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Enclosure (1)

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(d) Definitions. - In this section: 

(1) The term "State" includes the District of Columbia, the Commonwealth of Puerto 

Rico, the Commonwealth of the Northern Mariana Islands, and any territory or possession of 

the United States. 

(2) The term "unit of local government" means any city, county, township, town, 

borough, parish, village, or other general purpose political subdivision of a State; an Indian 

tribe which performs law enforcement and emergency response functions as determined by 

the Secretary of the Interior; or any agency of the District of Columbia government or the 

United States Government performing law enforcement and emergency response functions in 

and for the District of Columbia or the Trust Territory of the Pacific Islands. 

(3) The term "equipment suitable for counter-drug, homeland security, and 

emergency response activities" has the meaning given such term in regulations prescribed 

by the Secretary of Defense. In prescribing the meaning of the term, the Secretary may 

not include any equipment that the Department of Defense does not procure for its own 

purposes. 
Enclosure (2) 

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DoD 4000.25-M Volume 6, March 2008 

Change 5 

C2. CHAPTER 2

DoD ACTIVITY ADDRESS DIRECTORY

C2.1 GENERAL

 C2.1.1. Purpose. This chapter establishes information requirements for the 

DoDAAD. The DoDAAD is an interactive database table located at the Defense 

Automatic Addressing System Center (DAASC). The DoDAAD provides a single 

authoritative source of address information for DoD Component application 

system’s data requirements. The address data is used for shipping, billing, and 

identification purposes by Military Services, Federal Agencies, and civil agencies. 

Business application systems requiring DoDAAD data to support their business 

processes include (but not limited to): supply chain, material management, 

distribution, transportation, maintenance, financial, and acquisition systems. 

 C2.1.2. Assignment. The Department of Defense Activity Address Code 

(DoDAAC) is a six-position code that uniquely identifies a unit, activity, or 

organization. If you are a Government Service/Agency employee, contact your 

Central Service Point (CSP) or local DoDAAC Monitor at your location to have a 

DoDAAC assigned. If a DoDAAC Monitor does not exist at your Service/Agency, 

contact an appropriate DoDAAC Service Point (link below): 

https://www.dla.mil/j-6/dlmso/eLibrary/Restricted/SvcPointsPOC/allpoc.asp

For more information, please refer to the Military Standard Requisitioning and 

Issue Procedures (MILSTRIP) manual at: http://www.dla.mil/j6/dlmso/elibrary/Manuals/MILSTRIP/Reissue2004/word/0202-AP2-02.doc

 C2.1.2.1. Civilian government organizations (e.g., local 

government agencies or police department), contact the appropriate 

General Services Administration (GSA) DoDAAC Service Point to have a 

DoDAAC assigned. Special Programs. Non-DoD and non-federal programs 

requiring DoDAACs are controlled under unique series DoDAACs 

beginning with numeric followed by alpha characters in the first two 

positions. Among others, the programs include programs authorized by 

Congress for state and local entities to purchase material from Federal 

sources. DoD/Federal Agency sponsors of these programs are designated 

as DoDAAC monitors. Contact DLMSO for guidance on establishing a 

DoDAAC series for a new special program. 

 C2.1.2.2. Private organizations (e.g., contractors) Contractors with 

Government contracts contact the Service/Agency with whom you have a

contract. That Service/Agency will have to sponsor DoDAAC assignment 
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Enclosure (2)

ADC 384

through their DoDAAC Monitor or Service Point. For example, Company X 

needs a DoDAAC because of a business relationship with the Air Force. The Air 

Force would have to request the DoDAAC for Company X; Company X is not 

authorized to make the request themselves.

Contractors. Contractors may only be assigned DoDAACs if they have a 

contract with DoD to access DoD material or to provide services such as 

maintenance/repair that require a shipping address. Contractor DoDAACs may 

only be assigned by CSPs in specific DoDAAC series specified by DoD 4000.25-

1-M Appendix 2.2 for contracts assigned by their agency. (Note that Washington 

Headquarters Service assigns contractor DoDAACs for “Other Government 

Contactors” under the HGC DoDAAC Series.) CSPs are responsible for 

exercising due diligence in assigning contractor DoDAACs, including 

coordination with the contracting officer and obtaining copies of contracts as 

appropriate. CSPs are responsible for assigning the appropriate authority code 

for a contractor DoDAAC and for cancelling it when there is no longer an active 

contract associated with the DoDAAC. If the DoDAAC is assigned to a Contractor 

within the specified DoDAAC series, the “Contract Information” fields are all 

required. For all other DoDAACs these fields are disabled. 
Enclosure (3) 

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DoD 4000.25-1-M, October 2007

AP2.16. APPENDIX 2.16 

STATUS CODES 

D8 Rejected. 

(1) Requisition is for controlled substance/item and requisitioner and/ or 

ship to address is not an authorized recipient. Submit a new requisition 28

on a DD Form 1348-6 furnishing intended application and complete 

justification for the item. 

(2) FMS requisitions for publications which are controlled or have restricted 

access and requisitioner and/or ship-to address is not authorized. Submit 

new requisition with justification to the applicable Service ILCO. 

(3) ) Requisitioners associated with special programs (1st position numeric2nd position alpha DoDAACs) must coordinate with their program 

sponsor/executive agent for authorization prior to re-requisitioning. 

C2. CHAPTER 2

PREPARATION AND SUBMISSION OF

REQUISITIONS, CANCELLATIONS, AND FOLLOWUPS

C2.28 DEFENSE AUTOMATIC ADDRESSING SYSTEM EDIT OF INCOMING 

REQUISITIONS

C2.28.6. The DAAS will validate F/AD I/UMMIPS priority usage through 

the requisitioning process. Requisitions containing an unauthorized priority 

designator according to AP2.14 will be downgraded. The DAAS will furnish DI 

AE9/BK status to the customer. 

C2.28.9. The DAAS will identify non-appropriated instrumentalities, 

special program requisitioner DoDAACs (1st position numeric-2nd position 

alpha series) and prime vendor contractors using non-contractor DoDAACs for 

billing and provide for billing under non-interfund procedures by changing the 

fund code for these requisitions to XP. The DAAS will furnish DI AE9/BK status 

to the customer. 
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Enclosure (3)

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AP2.14. APPENDIX 2.14

PRIORITY DESIGNATORS, STANDARD AND 

REQUIRED DELIVERY DATES

(insert new paragraph AP2.14.4.4. and renumber) 

 AP2.14.4.4. Special Programs. All special programs 

requsitions (identified by requisitioner DoDAACs using the 1st position 

numeric-2nd position alpha series e.g. 1A) shall be reviewed for 

appropriate PD assignment. These requisitions are authorized to use 

UMMIPS priorities 8,10 and 15, which corresponds to Force or Activity 

Designator V and Urgency of Need A, B and C. DAASC shall validate for 

appropriate use and downgrade any unauthorized value to PD 15. DAAS 

shall provide an AE9 transaction with BK status and the modified 

requisition will be forwarded for processing. Abuse of FAD I shall be 

output to the Unauthorized Priority Designator Report.