DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

May 18, 2023 

MEMORANDUM FOR RECORD 

SUBJECT: Approved Defense Logistics Management Standards Change (ADC) 1321A 

Addendum to ADC 1321 Update DLMS 940R Materiel Release Adding Electronic 

Mail Address to Customer Contact Information

 

 The attached approved administrative change is effective immediately. During 

implementation of DLA Warehousing Management System, DEDSO discovered that under ADC 

1321, a qualifier was not added as intended to the DLMS 940R Materiel Release. Consequently, 

this MFR corrects the appropriate implementation convention as stated in ADC 1321. This 

administrative change does not add, change, or eliminate any existing procedures. 

 The Defense Enterprise Data Standards Office (DEDSO) point of contact is Mr. Rafael 

Gonzalez, e-mail: DEDSO.Supply@dla.mil. 

Attachment:

As stated 

cc: DLA/DEDSO
 

Attachment, ADC 1321A

Page 1 

Approved Defense Logistics Management Standards Change 1321A

Addendum to ADC 1321 Update DLMS 940R Materiel Release Adding 

Electronic Mail Address to Customer Contact Information- MFR

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Enterprise 

Data Standards Office (DEDSO), Mr. Rafael Gonzalez, email: DEDSO.Supply@dla.mil.

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: This administrative change adds the email address to the 

DLMS 940R Materiel Release. During testing of the DLA Warehousing Management System, 

DEDSO identified a missing qualifier in the transaction that indicates the point of contact email 

address. This was part of the original requirements under ADC 1321. However, the qualifier 

was overlooked during the change process. 

b. Background: Under ADC 1321, DEDSO documented requirements for the General 

Services Administration to allow customers to provide point of contact (POC) information in 

requisitions and related transactions. DEDSO applied the qualifier EM Email Address to 

numerous transactions, but it was overlooked in the DLMS 940R Materiel Release. The email 

address qualifier is required, and a revision to the Materiel Release transaction is needed to 

correct the oversight. 

3. CHANGE IN DETAIL: 

a. Technical Details: Update the DLMS 940R Materiel Release Implementation 

Convention by adding Qualifier EM to convey the electronic mail address to 1/PER03/0800. 

b. Revised Transaction Flow: Not applicable.

4. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: None. 

b. Automated Information Systems (AIS): None. 

c. Defense Automatic Addressing System (DAAS): Update DLMS 940R mapping to 

incorporate the email address in the PER segment. This was an oversight requirement under 

ADC 1321. 

5. PUBLICATION/POLICY IMPACT: 

a. Defense Logistics Manual (DLM) 4000.25: None identified. 

b. Non-DLM 4000.25 Publications: None identified.
6. REFERENCES: Approved DLMS Change 1321, Revise DLMS Requisition-Related 

Transactions to Include Customer Point of Contact Information, September 05, 2019
 

Enclosure, ADC 1321A

Page 1 

Enclosure

Update the DLMS 940R Materiel Release Order as shown below.

Location DLMS 940R Materiel Release Order Reason

1. DLMS 

Introductory 

Notes

Add ADC 1321 to the DLMS Introductory Note:

- ADC 1321A, Addendum to ADC 1321 Update DLMS 

940R Materiel Release Adding Qualifier EM to Contact 

Information

To identify changes 

made to the IC. 

2. 1/PER03/0800 Add Qualifier EM as follow:

Communication Number Qualifier 

DLMS Note: Use to convey the customer commercial 

phone number and/or e-mail address provided in 

requisitions and related transactions. Refer to ADC 

1321A. 

EM Electronic Mail

To clarify the use of 

this data element to 

support ADC 1321A. 

This change adds 

qualifier EM to DLMS 

940R to convey the 

information.