DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

February 06, 2020

MEMORANDUM FOR DLMS PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1368,

Administrative Update to Remove Standard Exchange Format (SEF) Files and 

DLMS Enhancement Files from the Enterprise Business Standards Office (EBSO) 

Website

We are forwarding the attached approved administrative change to DLM 4000.25, Defense 

Logistics Management Standards for implementation effective immediately. This administrative 

change does not change or eliminate any existing procedures, or add any new procedures.

Addressees may direct questions to Sylvia Williams, email: EBSO.DataDictionary@dla.mil. 

Others may direct questions to their Service or Agency designated representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/.

 Drexel K Ross

 Director

Enterprise Business Standards Office

Attachment

cc:

OUSD(C)

OUSD(DPC)

ODASD(Logistics)

WAWF PMO
Attachment, ADC 1368

Page 1

Attachment to ADC 1368

Administrative Update to Remove SEF Files and DLMS Enhancement 

Files from EBSO Website

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION:

a. Technical POC: Sylvia Williams, Enterprise Business Standards Office (EBSO), 

email: Sylvia.Williams@dla.mil

b. Functional POC: Sylvia Williams, EBSO

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES:

a. Primary/Secondary Functional Area: Defense Logistics Management Standards

(DLMS)

b. Primary/Secondary Functional Process: None

c. Logistics and Transaction Changes:

 Category  Category  Category

Billing Physical Inventory Contract Admin

Discrepancies / Deficiencies MILSTRAP DoDAAD

Serialization MILSTRIP MAPAD

Small Arms/Light Weapons MRA LMARS

pRFID Disposition X DLM Publications

GFP DOD BRAC DLMS ICs

3. REFERENCES:

a. EBSO Website, DLMS Implementation Convention Web Page 

https://www.dla.mil/HQ/InformationOperations/DLMS/elibrary/Transformats/140_997/

b. Approved DLMS Change (ADC) 1344, Administrative Update to Remove Federal 

Implementation Conventions from the Enterprise Business Standards Office (EBSO) Website

c. Approved DLMS Change (ADC) 1345, Administrative Update to Convert Federal 856 

ASN, 857, 861, and 997 to DLMS Implementation Conventions (ICs)

d. EBSO Website, Transaction Formats Web Page 

https://www.dla.mil/HQ/InformationOperations/DLMS/eLibrary/TransFormats/formats/
Attachment, ADC 1368

Page 2

e. DLM 4000.25, Defense Logistics Management Standards (DLMS), Volume 1, 

Concepts and Procedures

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change documents the removal of all 

Standard Exchange Format (SEF) files and DLMS Enhancement files from the DLMS 

Implementation Convention (IC) web page (Reference 3.a.). This change does not affect any 

procedures.

b. Background:

(1) Standard Exchange Format (SEF) Files:

(a) Historically, the Enterprise Business Standards Office (EBSO) was 

required to submit SEF files to the Electronic Data Interchange Standards Management 

Committee (EDISMC) and the Federal EDI Standards Management Coordinating Committee 

(FESMCC) repository in support of the Logistics Functional Working Group (LFWG). 

Throughout the 1990s and into the 2000s, EBSO developed DOD ICs as supplements to 

overarching Federal ICs and contributed to developing the Federal ICs. In the 2000s, the 

EDISMC coordination effort moved under the Business Transformation Agency (BTA). 

Funding for the various standards management committees stopped and at some point in the 

early to mid-2000s, the Federal coordination effort of the FESMCC, DOD EDISMC, and LFWG 

ceased to operate.

(b) Approved DLMS Change (ADC) 1344 (Reference 3.b.) removed 

numerous outdated and unused Federal ICs from the EBSO website. ADC 1345 (Reference 3.c.)

completed the removal process by converting the remaining four Federal ICs to DLMS ICs.

(c) The Military Surface Deployment and Distribution Command (SDDC)

was the only known user of the SEF files in support of its previous electronic data interchange 

(EDI) and data translation solution. The SDDC’s current translation capability no longer 

requires SEF files.

(d) Based on the above, EBSO determined that the SEF files no longer 

serve any purpose and will therefore remove the files from the its website.

(2) DLMS Enhancement Files:

(a) The original intent of DLMS enhancement files was to capture 

enhanced capabilities within each DLMS IC and to document the specific ADCs that added or 

updated DLMS enhancements within an IC. DLMS enhancements are capabilities (such as the 

exchange of item unique identification (IUID) data) that are available in the variable length 

DLMS transactions (DLMS EDI or DLMS XML) but cannot be implemented or exchanged in 

non-DLMS format (80 record position legacy DLSS/MILS) transactions. 

(b) Over time, EBSO added all changes affecting a specific DLMS IC to 

the respective DLMS enhancement file, which turned the enhancement files into nothing more 
Attachment, ADC 1368

Page 3

than a change history for DLMS ICs and thereby usurping the original purpose. Each DLMS IC 

contains a list of all ADCs that affected the implementation convention. The ADCs themselves 

provide the background and details for each change.

(c) Due to the redundant nature of information contained in the DLMS 

enhancement files, EBSO determined that files no longer serve a purpose and will therefore 

remove the files from the its website.

c. Approved Change in Detail:

(1) Stop updating and publishing the SEF files and the DLMS enhancement files.

(2) Remove all SEF files from the DLMS IC column on the DLMS IC web page.

(3) Remove the DLMS enhancements column and DLMS enhancement files

from the DLMS IC web page.

(4) On the DLMS IC web page change:

(a) FROM: “This page contains several formats of the Implementation 

Conventions: ANSI ASC X12: .pdf and .sef; XML Schema .xsd.”

(b) TO: “This page contains several formats of the Implementation 

Conventions: ANSI ASC X12: .pdf; XML Schema .xsd.”

(c) Change the column name “DLMS IC*” to “DLMS IC & XML 

Schema”

(5) Remove the paragraph about SEF formatted files from the Transaction 

Formats web page (Reference 3.d.).

d. Revisions to DLM 4000.25 Manuals: Revise the following paragraph in DLM 

4000.25 Volume 1, Chapter 3, Change Management:

“C3.4.4.9. Step 9. The DLMS PRC Chair will prepare the ADC by updating the PDC 

content based on adjudication of Component responses to the PDC. This includes 

the following: 

• Formalize changes to DLM 4000.25 series of manuals. 

• Formalize changes to DLMS ICs. 

• Create SEF and XSD files in support of DLMS IC changes.”

e. Proposed Transaction Flow: None

f. Alternatives: Continued updating and publishing of the SEF and DLMS 

enhancement files can be confusing to users and serves no practical use.

5. REASON FOR CHANGE: The SEF files are no longer required and DLMS enhancement 

files consist of redundant information.
Attachment, ADC 1368

Page 4

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Gained efficiencies by removal of redundant and/or obsolete products

b. Disadvantages: None identified

7. IMPACT:

a. New DLMS Data Elements: No

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): None

e. Non-DLM 4000.25 Series Publications: No known impact to external publications