DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR, VIRGINIA 22060.6221 

April 04, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1115, 

Administrative Update to Defense Logistics Manual (DLM) 4000.25, Defense 

Logistics Management System, Volume 2, to add New Appendix for Correlation of 

MILSTRAP Legacy DIC Functionality to DLMS Implementation Convention 

Coding (Supply) 

The attached administrative change to DLM 4000.25, Defense Logistics Management 

System, Volume 2, is approved for publication. This administrative change adds correlation of 

MILSTRAP legacy document identifier code (DIC) functionality to DLMS implementation 

convention coding. This change will be published in Formal Change 5 to DLM 4000.25, 

Volume 2. 

Addressees may direct questions to Ms. Mary Jane Johnson, DOD MILSTRAP 

Administrator, 703-767-0677; DSN 427-0677 or email Mary.Jane.Johnson@dla.mil. Others 

must direct questions to their Service or Agency designated Supply PRC representative available 

at https://www2.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp. 

Attachment 

As stated 

cc: 

ODASD(SCI) 

f!!~tV RICHARD H. FILLMAN JR., Lt Col, USAF 

Deputy Director, 

Defense Logistics Management 

Standards Office 
ADC 1115 Attachment

Page 1

ATTACHMENT TO ADC 1115

Administrative Update to DLM 4000.25, Defense Logistics Management 

System, Volume 2, to add Appendix for Correlation of MILSTRAP Legacy 

DIC Functionality to DLMS Implementation Convention Coding (Supply)

1. ORIGINATING SERVICE/AGENCY FUNCTIONAL POC:

a. Office: Defense Logistics Management Standards Office (DLMSO)

b. Functional POC: Mary Jane Johnson, DOD MILSTRAP Administrator, e-mail: 

Mary.Jane.Johnson@dla.mil

2. FUNCTIONAL AREA: Supply/MILSTRAP

3. REFERENCES: (manuals available at 

www.dla.mil/j-6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp):

a. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management System, 

Volume 2, Supply Standards and Procedures, June 13, 2012

b. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP), June 13, 2012

4. REQUESTED CHANGE(S):

a. Brief Overview of Change:

(1) This change makes an administrative update to DLM 4000.25, Volume 2

(teference 3.a.), adding Appendix 11 to identify the correlation of MILSTRAP legacy document 

identifier code (DIC) functionality to DLMS implementation convention (IC) coding. DLMSO 

has an ongoing initiative to incorporate the MILSTRAP manual (Reference 3.b.) into the 

Defense Logistics Management System manual, Volume 2. The current process of maintaining 

two sets of publications (DLM 4000.25, Volume 2/MILS), which contain essentially the same 

procedures for two different transaction formats (i.e., the Accredited Standards Committee (ASC) 

X12 formats and the legacy 80-record position formats), is resource intensive and duplicative in 

nature. This change better positions DLM 4000.25, Volume 2 and MILSTRAP for future 

movement to a combined manual.

(2) The existing DLM 4000.25, Volume 2, addresses MILSTRAP legacy 

transactions throughout the volume, but does not specifically identify the correlation of 

MILSTRAP legacy DIC functionality to the individual DLMS IC beginning segment coding. 

Appendix 11 is being added to DLM 4000.25, Volume 2, to provide the reference to 

MILSTRAP legacy DIC functionality and the DLMS IC. 
ADC 1115 Attachment

Page 2

b. Revisions to DLM 4000.25 series of manuals: 

(1) Revise DLM 4000.25, Volume 2, to add Appendix 11, Correlation of 

MILSTRAP Legacy DIC Functionality to DLMS Implementation Convention Coding, as shown 

in the enclosure.

(2) Revise the Volume 2 Table of Contents to include Appendix 11.

5. REASON FOR CHANGE: Provide a user aid to correlate MILSTRAP legacy DIC 

functionality to DLMS IC coding, in the DLM 4000.25, Volume 2 , which contains procedures 

related to MILSTRAP. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Makes it easier for users to find the MILSTRAP legacy transaction

functionality relationship to DLMS ICs, when using DLM 4000.25, Defense Logistics 

Management System, Volume 2.

b. Disadvantages: None

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Administrative publication 

update with no system impact. Publication of this change is targeted for Formal Change 5 to 

Defense Logistics Management System, Volume 2.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: N/A.

9. IMPACT:

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): No impact; administrative update to DLM 

4000.25, Volume 2.

d. DLA Transaction Services: None

e. Non-DLM 4000.25 series Manuals Publications: None

Enclosure
ADC 1115, Enclosure

Page 1

ENCLOSURE TO ADC 1115

DLM 4000.25, Volume 2, Month xx, 2014

Change 5

AP11. APPENDIX 11

Correlation of MILSTRAP Legacy DIC Functionality to 

DLMS Implementation Convention Coding

AP11.1. This appendix provides a user aid for Military Standard Transaction Reporting 

and Accountability Procedures (MILSTRAP). The aid consists of correlation tables 

between MILSTRAP legacy document identifier code (DIC) series, (e.g., D4_, D6_, 

D7_, etc.) and DLMS implementation conventions (IC), which provide general functional 

equivalency between each MILSTRAP DIC and DLMS IC. In addition to identification of 

the DIC/DLMS basic cross-references, physical location of the applicable transaction 

type code(s) within each DLMS IC and clarifying information required to define a valid 

correlation are provided: 

AP11.2. Correlation of MILSTRAP legacy DIC Functionality to DLMS Transactions 

(legacy DIC Sequence)

Correlation of MILSTRAP DIC Functionality to DLMS Transactions

AP11.3. Correlation of DLMS Transaction to MILSTRAP legacy DIC Functionality 

(DLMS Sequence)

Correlation of DLMS Transaction to MILSTRAP DIC Functionality