OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE

3500 DEFENSE PENTAGON

WASHINGTON, DC 20301-3500

 

 SUSTAINMENT

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE

SUBJECT: Approved Defense Logistics Management Standards Change 1429, Revise Defense 

Logistics Management Standards 856R 4030 Shipment Status Materiel Returns 

Transaction – Update Code Associations for Transaction Type Qualifier (Supply) 

The Defense Logistics Management Standards change, as outlined in the attachment, is 

approved for implementation. 

Addressees may direct questions to the Defense Enterprise Data Standards Office, e-mail: 

DEDSO.Supply@dla.mil. Others must contact their designated PRC representative available at 

https://www.dla.mil/Defense-Data-Standards/Committees/Contacts/. 

 Leigh E. Method, SES 

 Deputy Assistant Secretary of Defense 

 for Logistics

Attachment: 

As stated

cc:

OUSD(C)

DLA J6DS
Approved Defense Logistics Management Standards Change 1429

Revise Defense Logistics Management Standards 856R 4030 Shipment 

Status Materiel Returns Transaction Update CodeAssociationsfor 

Transaction Type Qualifier (Supply)

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Defense Enterprise 

Data Standards Office (DEDSO), Tonja Carter, Tonja.Carter@dla.mil. 

2. REASON FOR CHANGE: 

a. Bottom Line Up-Front: This change corrects version 4030 of the Defense Logistics 

Management Standards (DLMS) 856R Shipment Status Materiel Returns transaction to use 

qualifiers FT - Federal Supply Classification (2/LIN02/0200) and 83 - Supply Condition Code 

(02/LQ01/3500) only in conjunction with Transaction Type Code RD - Returns Detail 

(01/BSN06/0200) instead of Status Reason Code W05 - Order Discrepancy (previously located 

in 1/BSN07/0200). 

b. Background: 

(1) Approved DLMS Change (ADC) 353A, “Revised Procedures for Prepositioned Materiel Receipt and Shipment Status for Retrograde and Directed 

Discrepant/Deficient Materiel Returns Including Corrected Time Standard for Security 

Assistance/Foreign Military Sales”, August 25, 2010, replaced qualifier W05 - Order 

Discrepancy (1/BSN07/0200) with the more generic qualifier RD - Returns Detail 

(1/BSN06/0200) in the beginning segment of the DLMS 856R 4030 Implementation Convention 

(IC), however, the DLMS 856R 4010 IC was not impacted by this change. Publication of the 

4030 IC missed the updates of two code-level DLMS Notes referencing the now obsolete 

qualifier W05. Qualifier W05 identified order discrepancies when shipment status was related to 

the return of discrepant or deficient materiel. To provide additional information and details to 

support qualifier W05, two additional codes were added to the 2/LIN02/0200 data element in the 

4010 version of the DLMS 856R. 

3. CHANGE IN DETAIL: 

a. Technical Details: Version 4030 of the DLMS 856R IC must be updated to correct 

the business rules (syntax) for the use of below qualifiers to require Transaction Type Code RD 

(01/BSN06/0200) to be present in the beginning segment of the transaction and not the 

previously removed Status Reason Code W05. 

(1) FT – Federal Supply Classification (2/LIN02/0200) 

(2) 83 – Supply Condition Code (02/LQ01/3500) 

b. Revised Transaction Flow: This change does not impact the flow of transactions.
Attachment, ADC 1429

Page 2 

4. IMPLEMENTATION TARGET: Implementation target will be determined based on inputs 

received from PRC representatives.

5. TECHNICAL IMPACT: 

a. Additions or Changes to Data Elements: This change corrects the business rules

(syntax) in the DLMS 856R 4030 IC. See enclosure for details.

b. Automated Information Systems (AIS):

(1) DoD Component systems may need to update business rules and/or logic if 

current business rules require validation and processing of the data elements updated from this 

change to the 4030 version of the transaction. 

(2) Any DoD Component unique mapping will result in updates to applicable 

business systems. 

(3) For DLMS 856R 4030 transactions in X12 EDI (and associated XML EDI) 

the following syntax rules must be followed.

(a) If 2/LIN02/0200 = FT is present, then 1/BSN06/0200 = RD is 

required 

(b) If 2/LQ01/3500 = 83 is present, then 1/BSN06/0200 = RD is required 

(c) If 2/LIN04/0200 = CN is present, then 2/LIN02/0200 = FT is required 

c. Defense Automatic Addressing System (DAAS):

(1) Update DAAS processing and DAAS maps as necessary to only allow for the 

following codes to be present in DLMS 856R 4030 transactions when 1/BSN06/0200 = RD. 

(a) FT – Federal Supply Classification (2/LIN02/0200) 

(b) 83 – Supply Condition Code (02/LQ01/3500) 

(2) Ensure proper translation occurs between versions 4010 and 4030 when 

routing DLMS 856R transactions with qualifiers FT and 83. Version 4010 of the DLMS 856R 

still requires qualifier W05 – Order Discrepancy (1/BSN07/020) to be present when 

2/LIN02/020 = FT and 2/LQ01/350 = 83. The DLMS 856R 4010 IC does not include qualifier 

RD as an available code in 1/BSN06/020. 

6. PUBLICATION/POLICY IMPACT:

a. Defense Logistics Manual (DLM) 4000.25: No impact on DLM 4000.25. See the 

enclosure for DLMS 856R 4030 IC revisions.

b. Non-DLM 4000.25 Publications: Service/Agency publications may require updates.
Attachment, ADC 1429

Page 3 

7. ASSUMPTIONS: None noted.

8. FINANCIAL IMPROVEMENT AND AUDIT REMEDIATION (FIAR), MATERIAL 

WEAKNESS, AND AUDIT-RELATED INFORMATION: 

a. Notice of Findings and Recommendations (NFRs): Not applicable.

b. Corrective Action Plan (CAP) References: Not applicable.

c. Other FIAR, Material Weakness, and Audit-Related Information: Not 

applicable.

9. END-TO-END TESTING REQUIREMENTS: Any system transmitting the DLMS 856R 

4030 transactions in X12 EDI (and associated XML EDI) shall complete end-to-end testing. 

10. REFERENCE: ADC 353A, Revised Procedures for Pre-positioned Materiel Receipt 

(PMR) and Shipment Status for Retrograde and Directed Discrepant/Deficient Materiel Returns 

Including Corrected Time Standard for Security Assistance/Foreign Military Sales, August 25, 

2010

11. PDC 1429 RESPONSE/COMMENT RESOLUTION: 

Component Response/Comment Disposition

1. Air Force Concur with comment.

Comments:

A4NL:

1. The names of all systems impacted by the PDC and 

points of contact for each system: D035 (Mr. Richard 

Bozard, AFSC/LZRA) and ILS-S (Ms. Princess Cuthrell, 

AFLCMC/HIS) are the two primary systems impacted.

2. Estimated implementation timeline and completion date 

for each system: Unknown at this time.

3. Names of all Component publications impacted by the 

PDC: Did not find in other than the DLM.

4. Any information relevant to Financial Improvement and 

Audit Remediation, to include notices of findings and 

recommendations, material weaknesses,

corrective action plans, audits, etc.: None.

AFSC/LZRA 

1. The names of all systems impacted by the PDC and 

points of contact for each system: Stock Control System 

(and future Supply CI) / Rodney D. Smith, AFSC/LZRA, 

CELL: (803) 316-0266.

2. Estimated implementation timeline and completion date 

for each system: SDR process does not currently exist in 

Stock Control System. A change request will be required. 

Implementation timeline is unknown at this time.

DEDSO noted systems and 

POCs.
Attachment, ADC 1429

Page 4 

Component Response/Comment Disposition

3. Names of all Component publications impacted by the 

PDC: N/A.

4. Any information relevant to Financial Improvement and 

Audit Remediation, to include notices of findings and 

recommendations, material weaknesses,

corrective action plans, audits, etc. N/A.

AFLCMC 

1. The names of all systems impacted by the PDC and 

points of contact for each system: SAMIS System POCs – 

RIEHLE, BRIAN A GS-13 USAF AFMC 

AFLCMC/WFRZ brian.riehle.3@us.af.mil; ZABLOUDIL, 

ROBERT E CTR USAF AFMC AFLCMC/WFR, AFSAC 

IT Services Div robert.zabloudil.ctr@us.af.mil; PEGG, 

STEVEN J CTR USAF AFMC 

AFLCMC/AFLCMC/WFRZ AFSAC IT Services Div 

<steven.pegg.ctr@us.af.mil

2. Estimated implementation timeline and completion date 

for each system: Can be estimated once #3 and #4 are 

vetted.

3. Names of all Component publications impacted by the 

PDC: Will require additional meetings with requirement 

owner for PM to gain understanding of system changes, if 

required.

4. Any information relevant to Financial Improvement and 

Audit Remediation, to include notices of findings and 

recommendations, material weaknesses, corrective action 

plans, audits, etc.: Will require additional meetings with 

requirement owner for PM to gain understanding of system 

changes, if required.

2. Army (SDR) Concur As noted,

3. DAAS Concur As noted,

4. DLA Concur As noted,

5. DLA (Cataloging) Abstain As noted,

6. US Marine Corps No response No response.

7. US Navy Concurs with comment: 

There are no known non-DLM publications that require 

changes, or will be impacted, however, Navy Components 

may need to update local procedures.

As noted,
Attachment, ADC 1429

Page 5 

Component Response/Comment Disposition

8. USTRANSCOM Concur As noted,
Enclosure, PDC 1429

Page 1 

Enclosure - DLMS 856R 4030 IC Revision

Additions are identified by bold italics and deletions by single strikethrough.

# Location DLMS 856R 4030 Shipment Status Materiel Returns Reason

1. DLMS 

Introductory 

Notes

Add ADC 1429 to DLMS Introductory Note 8:

- ADC 1429, Update DLMS 856R 4030 Shipment Status 

Materiel Returns – Update Code Associations for 

Transaction Type Qualifier

Identifies changes 

made to the IC. 

2. 2/LIN02/0200 Update DLMS Note to Qualifier FT:

FT Federal Supply Classification 

DLMS Note:

1. Use to identify nonstandard materiel when a part number 

is not available, and materiel reported was identified by 

description (e.g., non NSN lumber products). 

2. Use only with BSN0607 code RDW05.

Update Qualifier FT

in DLMS 856R 

4030 IC to only be 

used in conjunction 

with 1/BSN06/0200 

= RD.

3. 2/LQ01/3500 Update DLMS Note to Qualifier 83:

83 Supply Condition Code

DLMS Note:

1. Use only with return of discrepant materiel (BSN0607 code

RDW05). 

2. DLMS enhancement; see introductory DLMS note 3a.

Update Qualifier 83

in DLMS 856R 

4030 IC to only be 

used in conjunction 

with 1/BSN06/0200 

= RD.