Page 1 Attachment, ADC 434 

ADC 434

Intra-DLA Revisions to the DLMS 940R, Release Order, and Associated 

Procedures to Support Directed Release of Materiel under RBI 

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

 a. Technical POC: DLA Logistics Information Service Agency-LMT, J6B, 269.961.5492 

 b. Functional POC: DLA Logistics Information Service Agency-LAR, J6B, 269.961.5135 

2. FUNCTIONAL AREA:

 a. Primary/Secondary Functional Area: Primary: Inventory Management 

 b. Primary/Secondary Functional Process: Primary: Issues 

 

3. BACKGROUND: 

 a. General. 

 (1) The DLA Disposition Services (formerly Defense Reutilization and Marketing Service 

(DRMS)) is a worldwide presence within the Department of Defense, with disposal specialists in 14 

foreign countries, two U.S territories, and 39 states. DLA Disposition Services mission is the execution 

of disposition solutions for excess military property. The Reutilization Business Integration (RBI) 

project will replace the DRMS Automated Information System (commonly referred to as DAISY) by 

integrating DLA Disposition Services business processes within the DLA enterprise suite of 

applications, including the Enterprise Business system (EBS). 

 (2) Additional data content will be required in the DLMS 940R, Materiel Release, under the 

enhanced business process. DLA EBS will send the DLMS 940R to the storage activity operating 

under the Distribution Standard System (DSS). 

 b. Scenario for which the transaction is used: There are three scenarios in which the DLMS 

940R will be used that require the additional data specified in this change. 

 (1) The DLMS 940R will be used to communicate the release of property from a DLA 

Disposition Services Field Office. A Materiel Release Order (MRO), Document Identifier Code (DIC) 

A5_(A,E,1,5), transaction will be sent for a sale/free issue. Based on the information on the order 

received by DSS, the customer will either be allowed to pick up or be shipped their property from the 

DLA Disposition Services Field Office, or the property will be moved to another DLA Disposition 

Services Field Office. A Disposal Release Order (DRO), DIC A5J, will be sent for a disposal action. 

A Redistribution Order, DIC A2A or A2E, will be sent for a redistribution action. 

 (2) The DLMS 940R will also be used to cancel a release, DICs AC6 or ACJ, or to follow-up 

on a cancellation request for which there has been no response, DICs AK6 or AKJ. The 940R will 

include a flag to indicate whether the cancellation is mandatory or optional. The cancellation request 

may be triggered either by the customer’s request or systematically. The cancellation may be 
Page 2 Attachment, ADC 434 

systematically triggered if payment is not received or property characteristics change that affect the 

customer’s eligibility to receive the property. 

 (3) The DLMS 940R will also be used to communicate a follow-up request for the status of 

an action. A DIC AF6 or AFJ will be sent on a daily basis for all open release orders in Supply Status 

BA indicating the item is open and is being processed for release and shipment. The standard EBS 

timing for this type of follow-up runs every day from 2100 to 0300 the following day. 

c. Procedures, transactions, data elements, processing details in use today: In the current 

DLA Disposition Services system, there is no need to have a transaction to communicate the release, 

cancellation, cancellation follow-up, or status follow-up on a materiel release, since this is all handled 

within one system: DAISY. Transaction Type Codes (TTC) are used in DAISY to execute different 

actions, and with each TTC, specific data regarding the action to be taken is entered. Since today’s 

process uses one system to manage both the orders and inventory, there is no action required to 

communicate the release of materiel. The order is simply created in DAISY, and after the property is 

removed, a materiel release confirmation is entered into DAISY to adjust the inventory. When there is 

a cancellation, the order is deleted within DAISY; no cancellation follow-up is required. The concept 

of communicating the release of materiel and of requesting a cancellation will be new for RBI. 

4. PROPOSED CHANGE(S):

 a. Requested change in detail: This change enhances the business process using the DLMS 

Materiel Release transaction to accommodate the additional information that will need to be sent to 

DSS from EBS under the RBI re-engineering. 

(1) One of the new changes for RBI is the concept of containerization. 

Containerization is the process where by DLA Disposition Services personnel determine, based on 

prior experiences, that specific NSNs will sell better if they are merchandised as a set. When this is 

determined, the DLA Disposition Services personnel will group together the items that they want to try 

to sell as a set by putting them in a container. Each container will have a number which is called a 

Disposition Services Container Identification. However, items in a container do not necessarily have 

to be sold on a single order; customers may choose to requisition some items in a container without 

requisitioning all of them. The Disposition Services Container ID will be included on the release 

order. In order to communicate to DSS whether a partial or full container was requisitioned, a 

Disposition Services Indicator for Container Issued in Full will be sent on the DLMS 940R. The 

Container Issued in Full will be marked if each Disposal Turn-In Document (DTID) in the container is 

on an order communicated to DSS on the DLMS 940R. 

(2) Additional new data content is described below. 

(3) Refer to Enclosure 1 for DLMS Supplement revisions. 

 b. Proposed procedures: 

(1) This change updates the DLMS 940R Materiel Release transaction sent 

between DLA Disposition Services ICP (using EBS) and the DLA Disposition Services Field Offices 

(using DSS). EBS will send DSS a DLMS 940R when property is ready to be released to a customer. 

It will also be sent to communicate a cancellation, and to communicate a follow-up request for the 

status of an action. This will all be done at the DTID level of detail. 
Page 3 Attachment, ADC 434 

(2) Disposal Turn-In Document (DTID) Number. The DTID Number will be 

passed to DSS on every MRO sent to DSS for a usable property. This will allow materiel to be 

released at this more detailed level of inventory. Staffing Note: DLA Disposition Services confirms 

that materiel release transactions associated with RBI will not include a document number suffix (i.e., 

for release of property to fill a requisition from multiple DLA Disposition Services Field Offices or 

from multiple DTIDs under the customer’s requisition document number in order to satisfy quantity 

requested). Instead, separate unique document numbers will be created.1

(3) Release of Disposition Services Property in a Container. The customer has 

the option to requisition either the entire container or certain items from a container (each identified by 

the DTID Number) established by the DLA Disposition Services Field Office during receipt 

processing.2

 A separate requisition is sent to EBS for each item in the container regardless of whether 

the whole container is selected for requisition by the customer. This allows a unique document 

number to be generated for each item and provides visibility of the item to the customer. In the 

requisitions sent to EBS, there will be an indicator on the DLMS 511R transaction that will notify EBS 

if the whole container was requisitioned, at which time EBS can then verify that all requisitions for that 

container are received and processed. A similar indicator will also be on the DS 940R sent from EBS 

to DSS. At the time of issue, DSS can perform a similar check to validate all transactions are received 

for the full container, if the full container indicator is checked on the DLMS 940R. The DTID Number 

and the container ID will be on each DLMS 940R. 

(4) Demilitarization Code and Demilitarization Integrity Code. 

(a) DSS receives updates on the DEMIL and DEMIL Integrity Codes more 

frequently than EBS. Since EBS DEMIL data may not be as up to date as DSS, EBS needs to pass this 

to DSS so that it can validate that a property is still eligible for requisition by a particular customer 

prior to the physical release of property. 

(b) If the DEMIL code sent on the 940R from EBS does not match what 

DSS has on record, DSS will hold the property for a period of time to allow EBS to catch up and send 

an MRO cancellation if necessary. If, at the end of the waiting period, EBS has not sent DSS an MRO 

cancellation, DSS will resume processing the MRO. Additionally, if the DEMIL Code is Q, DSS will 

also need to validate the DEMIL Integrity Codes. 

(5) Local Stock Numbers (LSN) and Unit of Use under RBI. 

 (a) Materiel Release transactions may use the LSN assigned for materiel 

identification. This is applicable when property turned in to DLA Disposition Services cannot be 

identified to a National Stock Number (NSN). 

 (b) Additionally, if an item is turned in to the DLA Disposition Services Field 

Office, and the receiver identifies a NSN for the item, but the item is less than the FLIS Unit of Issue, 

the receiver will create a new LSN by replacing the first character of the NIIN with an "R". This form 

of LSN for Unit of Use will not be visible to the customer as it is provided only for intra-DLA use. 

The property will be identified to its NSN for DLA Disposition Services’ Reutilization/Transfer/ 

Donation (RTD) Web application. For intra-DLA use of the DLMS 940R, it will carry the unit of use 

 

1

 Refer to PDC 453, Revisions to Procedures and DLMS 511R Requisition to Support Requisitioning from DLA 

Disposition Services under Reutilization Business Integration (RBI) 2

 PDC 434, Intra-DLA Revisions to Procedures and DLMS 527R Receipt for Use by DLA Disposition Services under 

Reutilization Business Integration (RBI) 
Page 4 Attachment, ADC 434 

LSN and the cross-reference NSN. The Unit of Use Indicator will define the quantity and unit of 

measure as applicable to unit of use. The Unit of Use Indicator may be carried on the transaction 

internally and externally with DLMS trading partners. 

(6) Funds Appropriation Number. The Funds Appropriation Number (Fund 

Cite/Line of Accounting) will be passed on the MRO and will be used to identify specific orders for 

RTD customers. This Funds Appropriation Number will be used when it is necessary to calculate 

transportation costs that may be associated with certain orders that are shipped to RTD customers. 

The fund cite will be required for Foreigh Military Sales (FMS) orders, so that when DSS receives the 

MRO, the Transportation Management Office (TMO) will know to which Line of Accounting to 

charge the shipping costs. Otherwise, TMO will not know to whom to charge shipping costs. 

Staffing Note: Request USTRANSCOM review this procedure for compliance with Standard 

Financial Information Structure (SFIS) guidance. Components are advised that the DOD is in the 

process of implementing SFIS for all systems carrying/processing financial information (e.g., lines of 

accounting, fund codes). The data element for the Funds Appropriation Number was removed under 

ADC 435 which provides DLMS procedures for SFIS and has be re-instated under this ADC. While 

use of DLMS Qualifier 18 will be authorized at this time to support RBI legacy processes noted here 

during transition to SFIS, Components and Agencies will be required to migrate to SFIS procedures. 

Additional process changes will be addressed in future change proposals. 

(7) Sales Order Reference Number. Disposition Services will include the EBS 

sales order number when a MRO is sent to DSS for a sales order line item. The internal header level 

EBS sales order number will be passed in each transaction as secondary to the DTID Number. By 

passing this number, DSS will be able to tie individual MROs together into one pick order. This data 

element is also referred to as Reference Document Number within RBI documentation. 

 c. Alternatives: None identified. 

 

5. REASON FOR CHANGE: As a result of RBI, DLA Disposition Services will use EBS to 

manage inventory and property issues. These changes will ensure the same or better functionality 

exists after the implementation of RBI as before. 

6. ADVANTAGES AND DISADVANTAGES: 

 a. Advantages (tangible/intangible) EBS and DSS will be able to comply with DLMS 

standards for the RBI process. 

 b. Disadvantages: None. 

7. NOTE ANY REGULATIONS OR GUIDANCE: DOD 4160.21-M, Defense Materiel 

Disposition Manual; DRMS-I 4160.14 requires update.

8. ADDITIONAL FUNCTIONAL REQUIREMENTS: These changes are being made in the 

context of the RBI. Separate PDCs are being provided to document additional requirements. 

9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: January 2012. 

10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: Not Available 
Page 5 Attachment, ADC 434 

11. IMPACT: 

 a. Publications: 

 (1) Requires update to DLMS 940R as shown at Enclosure 2.

 (2) Requires update to DOD 4000.25-M, DLMS, to add procedures for the DLA 

Disposition Services RBI business process as shown at Enclosure 3.

 b. Automated Information Systems (AIS): 

 (1) DLA: Impacts EBS and DSS.

 (2) Service AIS: The Services systems will not be impacted by this change. This change to 

the 940R transaction/process does not impact systems external to DLA. DLA will only cite the 

content identified below for DLA Disposition Services Release Orders to Disposition Services Field 

Office (EBS to DSS interface only). 

c. DLMS Data Content: The following data are identified for use in the DLA Disposition 

Services DLMS 940R. These data elements may be new to this transaction or previously identified on 

a separate RBI change proposal. There are no known changes to existing DLMS data elements in this 

ADC. Refer to Enclosure 2 for the actual DLMS mapping for the DLA Disposition Services data 

requirements. 

 DS 940R 

Enhanced RBI 

Data Content 

Definition and Usage Field 

Length 

1. DTID Number The DTID Number required for discrete identification of property 

turned in to DLA Dispositon Services. 

14 

2. Disposition Services 

Container Identification Number 

One container may contain several different DTIDs; a container is a way 

to group different properties together to be issued at once. This 

container ID should be passed to DSS on a MRO in order to provide 

more detail about the property being issued. 

20 

3. Disposition Services 

Indicator - Container 

Issued in Full Indicator 

This flag will indicate if all DTIDs in a container are on the same sales 

order. This information will be identified as a code value in the new 

data element Disposition Services Indicator. 

1 

4. Maximum Ship 

Quantity 

The maximum quantity is the over delivery quantity allowed that is 

acceptable to be issued for the MRO. 

20 

5. Minimum Ship 

Quantity 

The minimum quantity is the under delivery quantity allowed that is 

acceptable to be issued for the MRO. 

20 

6. Sales Order Reference Number The DLA Sales Order Reference Number when provided as a secondary 

reference number. 

10 

7. Complete Container 

Count 

Count of the total number of DTIDs in a single container. 9 
Page 6 Attachment, ADC 434 

 DS 940R 

Enhanced RBI 

Data Content 

Definition and Usage Field 

Length 

8. Transportation Mode 

or Method (used for 

identification of 

pick-up only): 

An order may either be picked up by a customer at the DLA Disposition 

Services Field Office or be shipped to the customer. Inclusion of the 

value for pickup will indicate when this applies (otherwise this data 

element will be left blank): Bearer, Walk-Thru (Customer Pickup Of 

Materiel), DOD Code=X/ X12 Code=CE 

Staffing Note: This is the equivalent of the Disposition Services 

Indicator - Customer Pick-up from the DLMS 511R, Requisition. 

2 

9. Cancellation Mandatory/Optional flag: This flag will alert DSS to know whether a cancellation is mandatory or 

optional. A cancellation is determined to be mandatory or optional 

based on the reason for rejection on the order. For example, if 

something about the property was determined to have changed (materiel 

was re-identified, there was a DEMIL challenge, etc), then the 

cancellation is mandatory. This information will be identified as a code 

value in the new data element Disposition Services Indicator. 

1 

10. Disposition Services 

Customer Type 

DSS must be passed the customer type. This is required in order for 

DSS to prioritize the workload staging of MROs. 

R= Reutilization 

T=Transfer 

D= Donation 

S=Sales 

Agencies within the Department of Defense and Programs that are 

provided for by regulation are reutilization customers. Transfer 

customers are federal agencies which may receive property from other 

federal agencies. Donation customers are nonprofit organizations who 

work with the State Agencies for Surplus Property (SASPs) to withdraw 

DoD property from the DLA 

1 

11. DEMIL Code This an existing data element in FLIS already in use on DROs. 1 

12. DEMIL Integrity 

Code 

This is an existing data element in FLIS. 1 

13. Fund Appropriation 

Number 

Same as Funds Cite. 75 
ADC 434, Enclosure 1, Page 1

ADC 434, Enclosure 1, Transaction Flow Diagram 

1. The Services will send their DLMS 511R/A0_/AE_ requisitions for DLA Disposition 

Services through DLA Transaction Services. These transactions will be identified with 

Source of Supply RIC-To of S9D. DLA Transaction Services will route these transactions to RTD Web for processing. 

2. The RTD Web will process Services requisitions as well as generating requisitions from 

the RTD Web. These transactions will be passed through DLA Transaction Services to 

EBS. 

3. GSA will batch daily file of A0/AE requisitions and send these to DLA Transaction 

Services to convert these to DLMS 511R transactions to be sent to EBS. 

4. EBS will receive the DLMS 511R transactions from GSA and the RTD Web, process 

these and then trigger a Materiel Release Order (MRO) via a DLMS 940R transaction to 

DSS. 

5. DSS provides a DLMS 945A Materiel Release Confirmation that the item was issued. 
ADC 434, Enclosure 2, Page 1

ADC 434, Enclosure 2, DLMS Supplement Revisions 

# Location DS 940R Materiel Release Reason 

1. DLMS 

Introductory 

Notes 

Add ADC 434 to DLMS Introductory Note 6:

- ADC 434, Intra-DLA Revisions to the DLMS 940R, Materiel 

Release Order, and Associated Procedures to Support Directed 

Release of Materiel under Reutilization Business Integration 

(RBI) 

Identifies DLMS 

Changes included 

in the DS. 

2. 1/ W0501/0200 Insert new DLMS note 3 as shown:

Z Mutually Defined 

DLMS Note: 

1. Use to identify the Unit of Use Indicator. When included, the 

quantity and unit of measure values associated with this transaction 

are applicable to the unit of use. 

2. Authorized DLMS enhancement under DLA industrial activity 

support agreement. Refer to ADC 381. 

3. Authorized DLMS enhancement for DLA Disposition Services. 

Refer to ADC 434.

4. At this time a local code ‘Z’ is established for use in 940R, version 4030. A data maintenance action will be submitted for establishment of ‘Z-Mutually Defined’ in a future version. 

Expands 

applicability as 

required under 

RBI. 

3. 2/W0104/0200 Insert new DLMS note 4 as shown:

SW Stock Number 

DLMS Note: 

1. Use to identify the local stock number (LSN). 

2. When used for a unit of use LSN, the applicable NSN may be included for cross-reference. May also be used for identification of 

LSNs assigned for part-numbered item requisitioning. 

3. Authorized DLMS enhancement under DLA industrial activity 

support agreement. Refer to ADC 381. 

4. Authorized DLMS enhancement for DLA Disposition Services. 

Refer to ADC 434.

Expands 

applicability as 

required under 

RBI. 
ADC 434, Enclosure 2, Page 2

# Location DS 940R Materiel Release Reason 

4. 2/W0106/0200 Insert new DLMS note 4 as shown:

FS National Stock Number 

DLMS Note: 

1. Use to identify the NSN. 

2. The NSN is provided as a cross-reference when unit of use indicator is included and the Local Stock Number (LSN) is identified as 

the primary materiel identification. 

3. Authorized DLMS enhancement under DLA industrial activity 

support agreement; refer to ADC 381.

4. Authorized for intra-DLA use between DLA Disposition Services and DLA Disposition Field Offices. DLMS enhancement; 

Refer to ADC 434.

Expands 

applicability as 

required under 

RBI. 

5. 2/N901/0400 Add qualifier 98 with DLMS note:

98 Container/Packaging Specification Number 

DLMS Note: Use to represent DLMS data element Disposition 

Services Container Identification (ID). DLA Disposition Services 

uses the container ID on Disposal Release Orders to link the 

DTID to the applicable container. DLMS enhancement; refer to 

ADC 434.

Supports RBI 

requirement. 

6. 2/N907-01 

/0400 

Add qualifier W1 with DLMS notes:

W1 Disposal Turn-In Document Number 

DLMS Note: 

1. Use to identify the Disposal Turn-In Document (DTID) number 

when provided as a secondary reference number. The DTID 

Number is a unique number to identify property turned into a 

DLA Disposition Service Field Office. 

 2. Use in conjunction with the controlling document number for 

the transaction cited N901 code TN 

3. Authorized for intra-DLA use between DLA Disposition Services and DLA Disposition Field Offices. DLMS enhancement; Refer to ADC 434. 

Adds the DTID as 

a secondary 

reference number 

to support RBI. 
ADC 434, Enclosure 2, Page 3

# Location DS 940R Materiel Release Reason 

7. 2/N907-03/ 

0400 

Open composite for use of N907-03-04. Add qualifiers 0I (zero 

0/alpha I) with DLMS note:

0I Comparable Property Sale Reference Number 

DLMS Note: 

1. Use to identify the DLA Sales Order Reference Number when 

provided as a secondary reference number. 

 2. Use in conjunction with the controlling document number for 

the transaction cited N901 code TN and the DTID Number cited 

in N907 code W1. 

3. Authorized for intra-DLA use between DLA Disposition Services and DLA Disposition Field Offices. DLMS enhancement; Refer to ADC 434.

Adds the EBS 

Sales Order 

Reference Number 

as a secondary 

reference number 

to support RBI. 

8. 2/QTY/0700 

2/QTY01/0700 

Delete segment level note and add new qualifiers with DLMS notes:

DLMS Note:

Use in disposal release orders to identify the retention quantity.

MQ Maximum Ship Quantity 

DLMS Note: DLA Disposition Services uses to identify the 

maximum quantity (i.e.,over delivery quantity) allowed that is 

acceptable to be issued for the MRO. DLMS enhancement; Refer 

to ADC 434.

67 Minimum Ship Quantity 

DLMS Note: DLA Disposition Services uses to identify the 

minimum quantity (i.e.., under delivery quantity) allowed that is 

acceptable to be issued for the MRO. DLMS enhancement; Refer 

to ADC 434. 

OC Order Count 

DLMS Note: DLA Disposition Services uses to identify the total 

number of DTIDs in a specified container. DLMS enhancement; 

Refer to ADC 434.

DLMS segment 

level note is 

obsolete. 

Supports RBI 

requirement. 
ADC 434, Enclosure 2, Page 4

# Location DS 940R Materiel Release Reason 

9. 2/G66/1000 

2/G6602/1000 

Revise segment level and data element level DLMS notes as shown:

DLMS Note: 

Use to request premium transportation services, or for Security 

Assistance material release administrative closure to identify the 

mode of shipment, and to indicate DLA Disposition Services 

customer pick-up. 

Transportation Method/Type Code 

DLMS Note: 

1. Use only for Security Assistance materiel release administrative 

closure to identify the mode of shipment to the carrier as identified 

in the materiel release acknowledgement. 

2. DLA Disposition Services uses to indicate that an order will be 

picked up by a customer at the DLA Disposition Services Field 

Office. Only the code indicating customer pickup is applicable, 

otherwise not used. DLMS enhancement; Refer to ADC 434.

3. DLMS users see the Transportation Mode of Shipment 

Conversion Table for available codes. 

Supports RBI 

requirement. 

10. 2/LQ01/1300 Add new “local code” qualifiers with DLMS note:

DSC Disposition Services Customer Type 

DLMS Note: 

1. Use to identify the DLA Distribution Services Customer Type. 

The customer type is used by the DLA Distribution Services Field 

Office to prioritize workload. Cite the applicable code: 

R= Reutilization 

T=Transfer 

D= Donation 

S=Sales 

2. At this time a local code ‘DSC’ is established for use in 940R, 

version 4030. A data maintenance action has been submitted for 

establishment of ‘DSC - Disposition Services Customer Type in a 

future version. 

3. Authorized for intra-DLA use between DLA Disposition 

Services and DLA Disposition Field Offices. DLMS 

enhancement; Refer to ADC 434.

Supports RBI 

requirement. 
ADC 434, Enclosure 2, Page 5

# Location DS 940R Materiel Release Reason 

11. 2/LQ01/1300 Add DLMS note 3 to existing qualifier FD:

FD Demilitarization Code 

DLMS Note: 1. Use idisposal release orders and historical disposal 

release orders, to identify any demilitarization actions which must 

take place prior to disposal. 

2. Use when this transaction supports the Retail Transportation and 

Supply Receipt and Acknowledgement Interchange SBSS interface 

with CMOS when FLIS item data is not otherwise available to 

CMOS. 

3. Authorized DLMS enhancement for DLA Disposition Services 

in redistribution orders. Refer to ADC 434.

Supports RBI 

requirement. 

12. 2/LQ01/1300 Add new qualifier DSI with notes:

DSI Disposition Services Indicator 

DLMS Note: 

1. Use to provide relevant information applicable to the DLA 

Disposition Services business process supported by this transaction 

on an intra-DLA basis. Use multiple repetitions of the LQ 

Segment to include all applicable codes. Authorized DLMS 

enhancement for use by DLA Disposition Services. Refer to ADC 

434. 

2. The following Disposition Services Indicator values are 

available for use in the materiel release transaction: 

 CIF – Container Issued in Full. Use to indicate that all DTID 

Numbers applicable to the specified container is issued on the 

same release order. 

 CM – Cancellation Mandatory. Use to indicate to the DLA 

Disposition Field Office that the cancellation of the materiel 

release is mandatory. 

 CO – Cancellation Optional. Use to indicate to the DLA 

Disposition Field Office that the cancellation of the materiel 

release is optional. 

3. At this time a local code ‘DSI’ is established for use in 940R, 

version 4030. A data maintenance action has been submitted for 

establishment of ‘DSI-Disposition Services Indicator’ in a future 

version.

Supports RBI 

requirement. 

13. 2/LQ01/1300 Add new qualifier DMI with notes:

DMI Demilitarization Integrity Code 

DLMS Note: 1. Use to identify the DEMIL Integrity Code 

2. At this time a local code ‘DMI’ is established for use in 940R, 

version 4030. A data maintenance action has been submitted for 

establishment of ‘DMI -Demilitarization Integrity Code’ in a 

future version.

Supports RBI 

requirement. 
ADC 434, Enclosure 2, Page 6

# Location DS 940R Materiel Release Reason 

14. 2/FA201/ 3000 Add DLMS notes for existing qualifier 18:

18 Funds Appropriation 

DLMS Note: 

1. Use to indicate the basic appropriation number. 

2. Authorized DLMS enhancement for DLA Disposition Services. 

Refer to ADC 434.

Supports RBI 

requirements.

Administrative Corrections 

1. 940R 

2/W0104/0200 

 

Revise data element DLMS note to read: 

Use only one of codes A1, A2, A4, FB, FS, FT, MG, N4, SW, YP, 

ZR, or ZZ to identify the materiel. Must use National Stock 

Number (NSN) when known, except when appropriate brand name 

subsistence items are identified by the Subsistence Identification 

Number or when 

maintenance/industrial activity materiel is identified by Local Stock 

Number or Materiel Control Tracking (MCT) tag number. 

Administrative 

correction to add 

missing value 

associated with 

prior DLMS 

change. 
ADC 434, Enclosure 3, Page 1

Enclosure 3, DLMS Manual Revisions 

Revise DOD 4000.25-M, Volume 2, Chapter 16, as follows3: 

 C16.1.4. Processing Requisitions by DRMS DLA Disposition Services.

 C16.1.4.1. Materiel Release. The 940R, Materiel Release Order (MRO) (Transaction 

Type Code ‘NA’) will be used to direct the release of property from a DLA Disposition Services Field 

Office. The MRO will be sent from DLA Disposition Services to the Field Office when materiel is 

being issued as a result of sales, reutilization, transfer or donation. The materiel release process 

will be accomplished at the DTID level of detail. Rules in DLMS Vol. 2, Chapter 4 apply to the 

MRO process; however, the transaction may contain the following data to support disposal 

processing as described below: DTID Number, Disposition Container ID, Container Issued in Full 

Indicator, Minimum/Maximum Ship Quantity, Sales Order Reference Number, Complete Container 

Count, Transportation Mode or Method, Cancellation Mandatory/Optional Flag, Customer Type, 

DEMIL Code, DEMIL Integrity Code, and/or Funds Appropriation Number. 

 

 C16.1.4.1.1. Disposal Turn in Document (DTID) Number . The DTID Number will be passed to DLA Disposition Services Field Offices on every MRO sent to DLA Disposition 

Services Field Offices for a usable property. This will allow materiel to be released at a more detailed level of inventory. 

 C16.1.4.1.2. Customer Pick Up. Information contained in the MRO will indicate whether the materiel will be picked up by the customer or shipped. DoD Transportation Mode 

Code of ‘X’ will be used to indicate customer pick up; otherwise, the data element will be left blank. 

 C16.1.4.1.3. Minimum/Maximum Ship Quantity. These quantities will identify allowable over and under release quantities. 

 C16.1.4.1.4. Disposition Services Customer Type. This data element is used 

by the DLA Disposition Services Field Office to prioritize the workload stating of MROs. The codes 

used are: R (Reutilization) - Agencies within the DoD and programs that are provided for by regulation; T (Transfer) - Customers who are Federal Agencies which may receive property from other 

Federal Agencies; D (Donation) - Customers who are non-profit organizations who work with the 

State Agencies for Surplus Property (SASPs) to withdraw DoD property; and S (Sales). 

 C16.1.4.1.5. Property in a Container. MROs generated by the DLA Disposition 

Services for requisitioned items associated with a container will have the Disposition Services Container ID identified on the MRO. In addition to the Disposition Services Container ID, MROs generated based on the customer ordering the entire container will contain a Disposition Services Indicator 

for Container Issued in Full and the count of the total number of DTIDs within the container. This 

 

3

 Revisions to Chapter 16 identified by red text over lap with those shown in ADC 449, Intra-DLA Revisions to the DLMS 

945A, Materiel Release Advice, Cancellation Reason Code, Management Codes, and Associated Procedures under RBI, 

and ADC 460, Revises DLMS Supplement 869C, Requisition Cancellation and associated Procedures in Support of 

Reutilization Business Integration RBI. 
ADC 434, Enclosure 3, Page 2

will allow DLA Disposition Service Field Offices to insure that an MRO for each item/DTID associated with a container is received and processed. Upon shipment of the materiel for each MRO, the 

DLA Disposition Service Field Offices will send the 856S Shipment Status (Transaction Type ‘AS’) to 

the customer containing DTID, customer or RTD Web-generated requisition document number, and 

associated Disposition Container ID. 

 C16.1.4.1.6. Demilitarization Code and Demilitarization Integrity Code. DLA 

Disposition Services passes these data elements to the DLA Disposition Services Field Offices in order to validate that a property is still eligible for requisition by a particular customer prior to the 

physical release of property. Based upon frequency and timing of updates, the DEMIL and DEMIL 

Integrity Codes resident in DLA Disposition Services Field Office records may be more current than 

the data passed in the MRO by DLA Disposition Services. Therefore, if the DEMIL code sent on the 

940R, MRO, does not match the DLA Disposition Services Field Office record, the Field Office will 

hold the property for a period of time to allow DLA Disposition Services records to be updated, and 

send an MRO cancellation if necessary. Additionally, if the DEMIL Code is Q, the Field Office will 

also need to validate the DEMIL Integrity Codes prior to release. If at the end of an established 

waiting period DLA Disposition Services has not sent the MRO cancellation, the Field Office will 

resume processing. 

 C16.1.4.1.7. Local Stock Number (LSN)/Unit of Use. The 940R will carry the 

unit of use LSN and the cross-reference NSN. The Unit of Use Indicator will define the quantity 

and unit of measure as applicable to unit of use. See paragraph 16.6.1. below for assignment and 

use of LSNs, including Unit of Use LSNs. 

 C16.1.4.1.8. Funds Appropriation Number. This number will be used on the 

940R, MRO, when there are transportation costs that may be associated with certain orders that are 

shipped to RTD customers. For FMS orders, it is required by the Transportation Management Office (TMO) in order to correctly charge shipping costs. 

 C16.1.4.1.9. Sales Order Reference Number. DLA Disposition Services will 

include the sales order number on the 940R, MRO sent to DLA Disposition Services Field Offices to 

direct release of a sales order line item. The sales order reference number will be passed in each 

transaction as secondary to the DTID Number. This will enable the Field Office to identify all associated MROs into a single pick order. 

 C16.1.4.2. Materiel Release Order Denial. The DLA Disposition Service Field Office 

will send DLA Disposition Services the 945A, Materiel Release Order Denial (Transaction Type 

Code NK), with the appropriate management code, to communicate a denial for materiel when materiel no longer exists or when materiel has been damaged prior to customer pickup. This will include the use of denial management code “Q” for instances where there is enough on-hand materiel 

to fill the order, but not enough materiel on the disposal turn in document (DTID) number specified 

on the MRO. 

 

 C16.1.4.3. Materiel Release Order Confirmation. When confirming MROs, the DLA 

Disposition Services Field Office will provide the 945A, Materiel Release Order Confirmation 

(Transaction Type Code NJ) to the DLA Disposition Services following the prescribed rules in 

DLMS Volume 2, Chapter 4. However, in addition, this transaction will always contain the disposal 

turn-in document (DTID) number or a unique value assigned by DLA Disposition Services during 

receipt and carried as a DTID number allowing release at a more detailed level of inventory. 
ADC 434, Enclosure 3, Page 3

 C16.1.4.4. Follow-up for Materiel Release Order Status. The 940R, MRO Follow-Up 

(Transaction Type Code ‘NB’) will be used to communicate the follow-up request for status on open 

MROs. The DLA Disposition Services Field Office shall provide MRO status using the 945A, Materiel Release Order Status (Transaction Type Code NL), as prescribed in DLMS Volume 2, 

Chapter 4. 

 C16.1.4.5. Requisition and Materiel Release Cancellation. 

 C16.1.4.5.1. Customer Requisition Cancellations Based Upon Submission of 

869C, Customer Cancellation Request (Transaction Type Code ‘ND’). (Procedures to be documented separately.)

 C16.1.4.5.2. MRO Cancellations Requiring an MRO Cancellation Request 

Transaction. The 940R, MRO Cancellation Request (Transaction Type Code “ND’) will be used to 

request cancellation of a MRO, and to follow-up on cancellation requests for which there has been 

no response. The MRO cancellation request can be triggered either by the customer’s submission of 

an 869C, Cancellation (Transaction Type Code ‘AC’) as described above, or systemically by DLA 

Disposition Services if required payment is not received or when an item property characteristics 

change affects the customer’s eligibility to receive the property, e.g., DEMIL code change. The 

MRO cancellation request will contain the DTID of the materiel to be cancelled and may contain a 

Disposition Services Indicator for Cancellation Action Mandatory. Normally systemic cancellations 

requested by DLA Disposition Services will carry the mandatory cancellation indicator. The Field 

Office will reply to the 940R MRO Cancellation Request with a 945A, Materiel Release Cancellation 

Advice (Transaction Type Code ‘NR’) or Materiel Release Status (Transaction Type Code ‘NL’). 

Upon receipt of the 945A, the DLA Disposition Services will adjust inventory as appropriate. For 

unit of use LSNs, the 945A will carry the unit of use LSN and the cross-reference NSN. The Unit of 

Use Indicator will define the quantity and unit of measure as applicable to unit of use. See paragraph 16.6.1. below for assignment and use of LSNs, including Unit of Use LSNs. 

 C16.1.4.5.3. Customer Requisition Cancellation without Submission of 869C, 

Customer Cancellation Request (Transaction Type Code ‘AC’) or the Subsequent 940R, Materiel 

Release Order Cancellation Request (Transaction Type Code ‘ND’). DLA Disposition Services allows cancellation of submitted requisitions based upon customer declining the ordered materiel 

available for pick up at the Disposition Services Field Office. In these instances, the DLA Disposition Field Office shall notify DLA Disposition Services of the cancellation by providing the 945A, 

Materiel Release Order Cancellation Confirmation (Transaction Type Code NR), which will contain 

DLMS Cancellation Reason Code D, E, F, G, H, or I, as appropriate. Subsequently, DLA Disposition Services shall communicate requisition status to their RTD Web in order to make the cancellation visible to the customer. 

 C16.1.4.5.4. DLA Disposition Services shall not process mass cancellation 

requests. 
ADC 434, Enclosure 4, Page 1

Enclosure 4, Response to PDC Staffing 

Originator Response/Comment Disposition 

1. Navy Navy concurs with PDC 435 as written and submits 

no additional changes or amendments. 

Noted. 

2. Army HQDA DCS G-44(S) Concurs with PDC 441 without 

comment. 

Noted. 

3. Air Force The Air Force concurs with PDC 441 w/o comments. Noted. 

4. Marine Corps Concur as written. Noted. 

5. DFAS No comment. Noted. 

6. USTRANSCOM Abstain. Noted. 

7. DLA Logistics 

Management 

Standards 

Include a minor administrative change to the 940R 

and 945A when you converting PDC 441 and 442 to 

an ADC for RBI. When "N4 - National Drug Code 

in 5-4-2 Format" to the 940R /945A in ADC 316D, 

was added, the new code should also have been 

added to the data element level note about using only 

1 of the following codes to identify the item. 

Fixed. 

8. DLA Disposition 

Services 

Requesting SA/LW by serial number has NEVER 

been a Disposition Services. Requisitions will be for 

quantity and stock number against a specific DTID 

(usually). Serial numbers selected and issued will be 

recorded at packing/shipment. 

ADC updated to remove 

references to directed release of 

SA/LW by serial number.