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Approved DLMS Change 9B

Automatic Downgrading Based upon Validation of Force or 

Activity Designator (F/AD) I Activities

1. ORIGINATOR:

a. Service/Agency: DLMSO

b. Originator: Ellen Hilert, Supply PRC Co-chair, DSN 

427-0676; 703-767-0676, or e-mail: ellen_hilert@hq.dla.mil 

2. FUNCTIONAL AREA: Supply

3. REFERENCE: DLMSO memorandum dated June 1, 1998, subject: 

Approved Defense Logistics Standard System (DLMS) Change 9A, 

Validation of Force or Activity Designator (F/AD) I Activities

4. REQUESTED CHANGE: 

a. Title: Approved DLMS Change 9B, Automatic 

Downgrading Based upon Validation of F/AD I Activities

b. Description of Change:

(1) Background. Approved DLMS Change 9A established 

an automated process to validate F/AD I requisitions using a 

table of authorized activity DoDAACs maintained at DAASC. 

Beginning in September 1998, requisitions reflecting unauthorized 

use of associated priority designators (PDs) have been output to 

a report for Component review. The Approved Change specified 

that the Components would review and evaluate the validation 

process quarterly to determine the potential for implementing 

automatic downgrading without adverse impact on ongoing 

operations.

(2) This change activates automatic downgrading based 

upon above DAASC validation to include all improper PD 04 and 11 

requisitions and Security Assistance (SA) PD 01s. The downgrade 

logic employed by DAASC will maintain the requisitioner’s 

original Urgency of Need Designator (UND) within the original 

Issue Priority Group (IPG). The assigned PD will equate to F/AD 

III.
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c. Procedures: 

(1) Revise MILSTRIP Appendix B14, section D, paragraphs 

b and c as follows:

Ab. Validation of F/AD I Activities. By direction of the 

Office of the Secretary of Defense, the Defense Automatic 

Addressing System Center (DAASC) will validate F/AD I usage 

through the requisitioning process. DAASC will maintain an edit 

table consisting of activities authorized use of F/AD I. To 

preserve accuracy and timely update, the Joint Chiefs of Staff 

will forward to DAASC all Secretary of Defense approved 

assignments of FAD I immediately upon approval. Telephonic or 

electronic communication, to include on-line update, with the 

DAASC is authorized for time sensitive updates, however, formal 

documentation shall be forwarded to DAASC to support inclusion of 

all F/AD I authorized activities. In order to maintain 

unclassified communication, JCS contact points are advised to 

identify authorized activities by DoDAAC only (no clear text 

activity names) and make no reference to the associated F/AD. 

DAASC will edit PD 01, 04, and 11 requisitions (DI Code A0_, AM_, 

AT_, A3_, A4_, APR) to insure that F/AD I requisitions identify

an authorized activity in the document number (rp 30-43) or 

supplemental address field (rp 45-50). PD 01 requisitions

failing this edit will be identified for suspected abuse and 

subsequent investigation without interruption of normal 

requisition processing. PD 04 and 11 requisitions failing this 

edit will be downgraded in accordance with table 2 below. DAASC 

will report downgrading action back to the requisitioner in an 

AE9 transaction with BK status and the modified requisition will 

be forwarded for processing. By agreement, all suspected F/AD I 

abuse found in U.S. Coast Guard requisitions (rp 30 equal to Z) 

will be automatically downgraded. In addition, the DAASC will 

assess the validity of transactions which bypass the F/AD I 

validation process as a result of alternative requisition 

submission, e.g., Defense Supply Expert System (DESEX) input, 

using the requisition image transaction. All suspected abuse 

uncovered during the above edit process (to include those 

downgraded by DAASC) will be output to the Unauthorized Priority 

Designator Assignment Report (Appendix A35). 

 

c. Security Assistance (SA) Requisitions. SA requisitions 

(identified by Service Code B, D, K, P, or T in rp 30/45) will be 

reviewed for appropriate PD assignment by the ILCO prior to 

release. Specific procedures to accomplish this may be deferred 

until implementation of the Defense Security Assistance 

Management System (DSAMS). SA requisitions will not be 
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revalidated by DAASC against the established edit table. 

However, any SA requisitions with PD 01, 04, or 11 will be

downgraded in accordance with the table 2. Suspected abuse will 

be output to the Unauthorized Priority Designator Assignment 

Report (Appendix A35) under the appropriate Service/Agency 

heading with no activity name.

Table 2

DAASC TABLE FOR AUTOMATIC DOWNGRADING OF 

REQUISITION PRIORITY DESIGNATOR 

If PD is: Then DAASC will change to:

01 (USCG and SA only) 03

04 06

11 13

(2) Corresponding revisions will be posted to DLMS, 

Volume 2, Chapter 5.

5. REASON FOR CHANGE: 

a. The Components have made substantial progress toward 

uncovering and eliminating causes for misuse of F/AD I. It was 

agreed during the Supply Process Review Committee Meeting 00-1 

that this additional step to preclude improper use of PD 04 and 

11 would be appropriate at this time. PD 01 (with the exception 

of SA) was not included for automatic downgrading because there 

is currently no way to guarantee that the authorized activity 

will be reflected within the requisition. The risk of 

downgrading an appropriately coded urgent requisition was not 

considered acceptable on a DoD-wide basis. Currently identified 

situations of potential risk involve requisitions resulting from 

F/AD authorization by program (rather than activity) and Air 

Force requisitions that may be constructed using higher-level 

DoDAACs. Components will be asked to identify activities 

authorized to order material under F/AD I programs during the 

upcoming Joint Staff-initiated F/AD review cycle. 

b. SA customers do not have authorization to use F/AD I at 

this time. Consequently, this change subjects all SA 

requisitions reflecting PD 01, 04, or 11 to automatic 

downgrading. 

6. ADVANTAGES/DISADVANTAGES: This procedure polices DoD policy 
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for F/AD I usage automatically with very limited risk to Military 

operations. 

7. IMPACT: Minimal impact to customers. With the exception of 

DAASC, no modification of Component automated processing systems 

will be required to support this change.