ADC 54

Attachment

Approved DLMS Change 55 

Revision to DLMS Supplement (DS)

856S, Shipment Status 

1. ORIGINATOR: Supply Process Review Committee, Ellen Hilert, Defense Logistics 

Management Standards Office (DLMSO), DLA J-673, 703-767-0676 (DSN 427), Email: 

ellen_hilert@hq.dla.mil

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

a. Title: Revision to 856S, Shipment Status

b. Description of Change: This change modifies the DS to make numerous 

administrative and substantive changes required to support desired functionality and 

insure proper conversion between DLSS and DLMS shipment status transactions. 

Required changes to the Federal Implementation Convention are noted in Enclosure 1. 

Administrative corrections to MILSTRIP are provided in Enclosures 2 and 3.

c. Procedures: Revise 856S IC and DS 856S as indicated in the Enclosure 1. 

Correct field legend for Appendix 3.19, Shipment Status, as indicated in the Enclosure 2. 

Correct reference source for Appendix 3.20, Pseudo Shipment Status for Unconfirmed 

Materiel Release Orders, as indicated in the Enclosure 3. Bold italics highlight 

revisions.

d. Alternatives: None identified.

4. REASON FOR CHANGE: Identified changes are necessary for 

clarification/correction as specified in Enclosure 1. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation and provides most current 

information.

b. Disadvantages: None identified.

6. IMPACT: 

a. Publications. Corresponding Federal IC, DLMS, MILSTRIP, Component 

implementing guidance.

Enclosures
1

ADC 55 –856S

Enclosure 1

856S DLMS Supplement

# LOCATION REVISION RATIONALE FEDERAL 

IC

1 DLMS note 1 

at transaction 

set level (page 

1)

1. Users operating under the Defense Logistics 

Management System (DLMS) must reference the 

Unit of Issue and Purchase Unit Conversion 

Table, Transportation Mode of Shipment 

Conversion Table, and the Accounting 

Classification Appendix which can be found on 

the Defense Logistics Management Standards 

Office (DLMSO) web site at 

http://www.dla.mil/j-6/dlmso.

Corrects oversight. No change.

2 DLMS note 2 

at transaction 

set level (page 

1)

e. This revision to the DLMS Supplement 

incorporates Approved DLMS Change (ADC) 

55. ADCs are available from the DLMSO 

website: http://www.dla.mil/j-6/dlmso/Changes.

Clarification. No change.

3 2/HL/10 Insert segment level DLMS note as follows:

The HL Address loop provides address 

information relating to the originator of this 

transaction. All other relevant address 

information is carried in the Transaction 

Shipment Status loop.

Clarification. No change.

4 2LIN02/20

2/LIN04/20

Revised data element level DLMS Note: Use 

one of codes A1, A2, A4, FB, FS, FT, MG, YP or 

ZZ to identify the material shipped. Must use 

National Stock Number (NSN) when known, 

except, when appropriate, brand name subsistence 

items are identified by the subsistence 

identification number.

Add new qualifier and note:

ZZ Mutually Defined

DLMS Note: 1. Use to identify nonstandard 

material when all other authorized codes do not 

apply or cannot be determined (includes 

management control numbers and locally 

assigned control numbers). May be used for 

DLSS-to-DLMS conversion when the translator 

cannot determine a more appropriate code.

2. DLMS enhancement.

Standard DLMS 

enhancement supports 

conversion and legacy 

system functionality.

Requires IC 

revision prior 

to DS update.
2

ADC 55 –856S

Enclosure 1

5 2/SN102/30 Add new DLMS note:

3. A field size exceeding 5 positions may not be 

received or understood by the recipient's 

automated processing system. See introductory 

DLMS note 2d.

Cautionary note for 

DLSS/DLMS transition.

No change.

6 2/REF/150 Add standard DLMS enhancement note to REF 03 

and REF01/04 qualifiers listed below:

2. DLMS enhancement; see introductory DLMS 

note 3a.

2I Tracking Number

BT Batch Number

LT Lot Number

SE Serial Number

08 Carrier Assigned Package Identification 

Number

10 Account Managers Code

AT Appropriation Number

AW Air Waybill Number

BL Government Bill of Lading 

BM Bill of Lading Number

CT Contract Number

1Z Insured Parcel Post Number

K1 Foreign Military Sales Notice Number

K2 Certified Mail Number

K3 Registered Mail Number

W3 Manufacturing Directive Number

WY Waybill Number

ZH Carrier Assigned Reference Number

OQ Order Number

Clarification. No change.

7 2/REF01/150 Revise DLMS note as follows:

TG Transportation Control Number (TCN)

DLMS Note: Must Use in every 2/HL/010 

transaction reference number loop to identify the 

shipment unit TCN.

2. DLMS enhancement for shipments to disposal; 

see introductory DLMS note 2a.

Correction. DLMS concept 

was intended to include 

TCN on all shipment status 

transactions. However 

legacy system-generated 

status for shipments to 

disposal do not contain the 

TCN; therefore, DLMS 

transactions resulting from 

conversion must allow for 

lack of TCN.

No change

8 2/REF01/150 Add DLMS note 2 to Qualifier FG Fund 

Identification Number:

2. When identifying a Fund Code using REF04, 

identification of the fund purpose code is required 

to meet syntax rules and structured format 

designed to support future enhancement of 

appropriation/funding data. 

Clarification. No change.
3

ADC 55 –856S

Enclosure 1

9 2/REF01/150 Revise DLMS note as follows:

TN Transaction Reference Number

DLMS Note: Must use in every 2/HL/010 

transaction reference number loop to identify the 

customer assigned transaction document number 

associated with the shipment unit. Use REF04 to 

identify the associated suffix code if applicable.

Clarification. No change.

10 2/REF01/150 Add new qualifier and associated notes:

PA Price Area Number

DLMS Note: 1. Use for shipments to disposal to 

indicate actual or estimated pric ing information.

2. A field size exceeding 7 positions may not be 

received or understood by the recipient's 

automated processing system. See introductory 

DLMS note 2d.

Supports conversion for 

legacy system shipments to 

disposal (AS3 

w/distribution code 9) 

which require inclusion of 

pricing data

Addition of 

new code. 

DS update 

may precede 

Federal IC 

revision.

11 2/REF01/150 Add new qualifier and associated note:

TT Terminal Code

DLMS Note: Use only during DLSS-to-DLMS 

conversion processing to identify the point of 

embarkation for OCONUS shipments moving 

through the DTS, GBL/CBL, parcel post (except 

APO/FPO); and small package carrier shipments 

entering the DTS at the POE. During the 

transition period, transactions originating as 

DLSS DI Code AS_, Shipment Status, will carry 

the POE in this field due to the translator’s 

inability to distinguish among code types. Refer 

to 2/LQ01/350 qualifiers 36, Air Terminal 

Identifier Code, 37, Water Terminal Identifier, 

and 38, Consolidation and Containerization Point

Code, for DLMS input. 

Correction. Use of specific 

qualifiers for the POE 

under DLMS does not 

support conversion 

processing which cannot 

distinguish between the 

three-position codes for air 

and water terminal (air 

terminal codes are always 3 

alpha characters, water 

terminals may be all alpha 

or alphanumeric.

Add new 

code. IC 

revision not 

required prior 

to DS update.

12 2/DTM01/200 Revise DLMS notes as follow:

011 Shipped

DLMS Note: Use to identify the material 

shipment date, regardless of shipment method. 

(Note: For pseudo shipment status transactions, 

the date generated is assigned as the shipped 

date.)

514 Transferred

DLMS Note: 1. Use to identify the material 

transfer date to the carrier if a delay occurs prior 

to actual shipment.

2. DLMS enhancement; see introductory 

DLMS note 2a.

Clarification. No change.
4

ADC 55 –856S

Enclosure 1

13 2/N101/220 Insert standard DLMS enhancement note for the 

list of qualifiers identified below:

2. DLMS enhancement; see introductory DLMS 

note 2 .

77 Service Location

CA Carrier

ZZ Mutually Defined

Clarification. No change.

14 2/N101/220 Revise DLMS note as follows:

GP Gateway Provider

DLMS Note: 1. Future streamlined data needed

Use for transition period to support transaction 

conversion in a mixed DLSS/DLMS 

environment. Use to identify DAASC as 

originator during conversion when the DLSS 

transaction does not contain a "From" 

organization (i.e. blank RIC on AS_). Use to 

identify DAASC as the “To” organization for 

Component-generated shipment status 

forwarded for DAAS distribution to status 

recipients under MILSTRIP/DLMS distribution 

rules (DLMS equivalent of AS8).

2. DLMS enhancement required for compliance 

with design/syntax. (DAASC RIC not converted 

for use on DLSS transactions.)

Clarification; support 

conversion processing 

during transition period.

No change.

15 2/N101/220 Revise DLMS note as follows:

SB Storage Area

DLMS Note: Use as needed to identify the 

initial shipping activity.

2. For shipment status other than those 

resulting from conversion from the DLSS ASY 

this is DLMS enhancement; see introductory 

DLMS note 2a .

Clarification. No change.

16 2/N101/220 Revise DLMS note as follows:

ST Ship To

DLMS Note: Use to identify the organization to 

receive the material. For disposal shipments use 

to identify the DRMO.

2. For other than shipments to disposal, this is a 

DLMS enhancement; see introductory DLMS 

note 2a.

Clarification.

Note: Identification of 

ship-to organization for 

legacy system transaction 

is based upon the 

presence of the signal 

code which is not 

provided on the DLSS 

AS_, except the AS6.

No change.
5

ADC 55 –856S

Enclosure 1

17 2/N101/220 Z1 Party to Receive Status

DLMS Note: 1. Use to indicate the organization 

to receive shipment status.

2. For shipment status forwarded for DAAS 

distribution to status recipients under 

MILSTRIP/DLMS distribution rules (AS8), the 

recipients will be identified on the DAASgenerated transactions and will not appear on 

the original transaction. 

3. As a DLMS enhancement, may be used to 

identify recipients other than the prescribed 

status recipients under DLMS/MILSTRIP 

distribution rules. Use multiple iterations of the 

2/N1/220 loop to identify shipment status 

recipients, as needed. See introductory DLMS 

note 2a. 

Correction/clarification. 

Note: Revision 

simplifies use by 

eliminating inclusion of 

status recipients that are 

understood under current 

distribution rules. 

Provides better support 

for conversion process.

No change.

18 2/N101/220 RL Reporting Location

DLMS Note: 1. Use for LRO shipment status to 

identify the organization responsible for release 

of the retail assets.

2. DLMS enhancement; see introductory DLMS 

note 2a. For conversion processing this will be 

understood to be the originating activity as 

identified by the document number DoDAAC.

Clarification. No change.

19 2/N101/220 Z4 Owning Inventory Control Point

DLMS Note: Use to identify the supply source 

or applicable ICP/IMM. This is the recipient for 

LRO Shipment Status.

Note: The ICP is understood to be the “from” 

activity for shipment status transactions 

prepared by the shipping depot.

Clarification. Note: 

DLSS AS_ shipment 

status requires inclusion 

of the supply source but 

does not include the 

shipping depot preparing 

the status (except ASY). 

For DLMS the “from” 

organization must be 

construed as the supply

source. Under full 

DLMS this concept may 

be modified.

No change.
6

ADC 55 –856S

Enclosure 1

20 2/N102/220 Open data element and add associated note:

Name

DLMS Note: 1. Use with N101 code DA to 

identify the exception ship-to organization. Also 

use 2/N2/190 if additional information is 

required.

DLMS enhancement. 

Will support DLMS 

functionality to identify 

clear-text exception shipto addresses within 

transactions. Perpetuates 

of clear-text exception 

ship-to from 

requisition/materiel 

release.

Requires IC 

revision prior 

to DS update.

21 2/N106/220 Revise notes as follows:

FR Message From

DLMS Note: For LRO shipment status, use with 

2/N1/220 code RL, otherwise use with code Z4 

(or GP when originator not known) to indicate 

the organization cited in N104 is originating the 

transaction.

TO Message To

Federal Note: DLMS Note: Must use with 

2/N1/220 code ST GP (for DAASC) or Z1 to 

indicate the organization cited in N104 is 

receiving the transaction.

Correction. Requires IC 

revision to 

make Federal 

note into a 

DLMS note 

prior to DS 

update.

22 2/N1/220 Open full N1 loop (N2/N3/N4) and add 

associated notes.

N2/N3/N4:

Federal Note:

Use to identify additional name information as 

authorized

DLMS Note:

1. Use with 2/N101/180 code DA to identify 

additional in-the-clear exception ship-to name 

information.

2. DLMS enhancement; see introductory DLMS 

note 2a.

N404

Country Code

DLMS Note: Use codes from DE 1270 code 85.

DLMS enhancement. 

Will support DLMS 

functionality to identify 

clear-text exception shipto addresses within 

transactions. Perpetuates 

of clear-text exception 

ship-to from 

requisition/materiel 

release. 

Requires IC 

revision prior 

to DS update.
7

ADC 55 –856S

Enclosure 1

23 2/LQ01/350 Insert standard DLMS enhancement note for the 

list of qualifiers identified below:

2. DLMS enhancement; see introductory DLMS 

note 2.

67 Type of Assistance Code

85 Country and Activity Code

89 Cooperative Logistics Program Support 

Code

92 Reason for Disposal Code

93 Type of Storage Code

95 Offer and Release Option Code

A2 Customer Within Country Code

A3 Delivery Term Code

A6 Freight Forwarder Number

A7 Record Control Number

A8 Program Year Code

Clarification. No change.

24 2/LQ01/350 Add DLMS notes as follow:

0 Document Identification Code

DLMS Note: 1. The DLSS DI Code is retained 

in the DLMS to facilitate transaction conversion 

in a mixed DLSS/DLMS environment. 

Continued support of the DI Code in a full 

DLMS environment will be assessed at a future 

date. 

2. Future streamlined data; see DLMS 

introductory note 2c.

Clarification No change.

25 2/LQ01/350 Revise DLMS note as follows:

81 Status Code

DLMS Note: Use to identify additional status 

information related to the shipment unit.

2. For shipment status other than those 

resulting from conversion from the DLSS ASY 

this is DLMS enhancement; see introductory 

DLMS note 2a.

Clarification. No change.
8

ADC 55 –856S

Enclosure 1

26 2/LQ01/350 Add/revise the following DLMS note to the 

listed qualifiers:

36 Air Terminal Identifier Code

Revise DLMS Note: 1. Use to identify port of 

embarkation (POE) air terminal identifier codes 

for Outside Continental United States (OCONUS) 

shipments made via Defense Transportation 

System (DTS) air modes.

 2. This DLMS enhancement may be used 

during initial implementation. 

3. During the DLSS/DLMS transition period, 

transactions originating as DLSS DI Code AS_, 

Shipment Status, will carry this information in 

REF01, qualifier TT, Terminal Code, due to the 

translator’s inability to distinguish among code 

types). 

37 Water Terminal Identifier Code

Revise DLMS Note: 1. Use to identify port of

embarkation (POE) water terminal identifier

code for OCONUS shipments made via DTS 

water modes.

2. This DLMS enhancement may be used during 

initial implementation. 

3. During the DLSS/DLMS transition period, 

transactions originating as DLSS DI Code AS_,

Shipment Status, will carry this information in

REF01, qualifier TT, Terminal Code, due to the 

translator’s inability to distinguish among code 

types. 

38 Consolidation and Containerization Point 

Code

Add DLMS Note: 1. This DLMS enhancement 

may be used during initial implementation when 

used to identify the SEVAN CCP code for 

OCONUS shipments made via DTS.

2. During the DLSS/DLMS transition period, 

transactions originating as DLSS AS_, Shipment 

Status, will carry this information in REF01, 

qualifier TT, Terminal Code, due to the 

translator’s inability to distinguish among code 

types.

Clarification. Original 

intended use of specific 

qualifiers for the POE 

under DLMS does not 

support conversion 

processing which cannot 

distinguish between the 

three-position codes for air 

and water terminal (air 

terminal codes are always 3 

alpha characters, water 

terminals may be all alpha 

or alphanumeric.

No change.
9

ADC 55 –856S

Enclosure 1

27 2/LQ01/350 Add DLMS note as follows:

AK Distribution Code

DLMS Note: Future streamlined data; see 

DLMS introductory note 2c.

Clarification. No change.

28 2/LQ01/350 Add qualifier and associated notes:

94 Identification Code

DLMS Note: Use in FMS transactions to 

identify the customer country's requisitioning 

Service Code: B, D, K, P, or T. This is the SA 

program Customer Service Designator (codes 

derived from Qualifier 71, Service and Agency 

Code). A DM has been submitted to create a 

new qualifier for this data element.

2. DLMS enhancement; see DLMS introductory 

note 2a.

DLMS enhancement. Requires IC 

revision prior 

to DS update.

29 2/LQ01/350 Revise DLMS notes for Navy unique codes to 

delete sentence which reads “Indicate NSL for 

non-stock numbered listed items.”

IMC Item Management Code

MCC Material Control Code

SMI Special Material Identification Code

Clerical error – this 

reference is only 

applicable to the 

Qualifier COG 

Cognizance Symbol.

No change.

30 2/LQ01/350 Revise DLMS note:

DE Signal Code

DLMS Note: Use to accommodate legacy 

system requirements. Use only in LRO shipment 

status to indicate the activity to receive credit and 

pseudo shipment status to perpetuate the signal 

code from the material release order.

Clarification. No change.
 DoD 4000.25-1-M

 AP3.19-1

ADC 55 –856S

Enclosure 2

AP3.20 APPENDIX 3.20

SHIPMENT STATUS

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter the code applicable to the shipment status 

(DI AS1-6, AS8, or ASY) or reply to 

cancellation request-shipment status (AU1-5, 

AU7, or AU8)1.

Routing Identifier 4-6 Enter the RI of the supply source which 

generated the LRO/MRO/cancellation 

request/DRO/DI FTR or the shipping activity if 

the shipment was not initiated by a supply 

source LRO/MRO cancellation request/DRO/DI 

FTR. If a disposal shipment was not initiated by 

a supply source DRO/DI FTR and the shipping 

activity has no RI, leave blank. If used as a DI 

AS6, indicate the RI of the ICP/IMM to which 

the transaction will be sent.

Media and Status 7 Use the M&S from the MRO/LRO/DRO or 

cancellation request.

Stock or Part Number 8-22 Enter the NSN or part number of the item 

supplied.

Unit of Issue 23-24 Enter the U/I.

Quantity 25-29 a. Enter the quantity shipped.

b. For ammunition FSG 13 items only, enter an 

“M” in rp 29 to express in thousands any 

quantity exceeding 99,999. Example: Express a 

quantity of 1,950,000 as 1950M (1950 in rp 25-

28 and an “M” in rp 29).

Document Number 30-43 Use the document number from the 

MRO/LRO/DRO or cancellation request.

 

1 Procedures requesting and/or providing the DoDAAC of the initial shipping activity last reported as not 

implemented by DLA (Subsistence) and GSA. Refer to AMCL 5.
 DoD 4000.25-1-M

 AP3.19-2

ADC 55 –856S

Enclosure 2

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Suffix 44 Use suffix from the MRO/LRO/DRO or 

cancellation request. If no code, leave blank.

Supplementary Address 45-50 Use SUPADD from the MRO/DRO or 

cancellation request. The shipping activity will 

enter the DoDAAC of the predesignated DRMO 

for shipments to DRMOs. If used as a DI AS6, 

enter the DoDAAC of the activity to which the 

credit for the materiel and reimbursement for the 

PCH&T costs is to be provided.

Hold 51 If used as a DI AS6, enter Signal Code B. 

Otherwise, enter the shipment hold code, when 

applicable.

Fund 52-53 Enter fund as shown in the MRO/DRO or 

cancellation request. If used as a DI AS6, enter 

the fund code to which the credit for the materiel 

and reimbursement for the PCH&T costs is to be 

provided.

Distribution 54-56 Enter the distribution as shown in the 

MRO/LRO/DRO or cancellation request.

Release Date 57-59 Enter the date the materiel is released to the 

carrier.

Transportation Control Number 60-76 Enter the shipment unit TCN as prescribed in 

DoD 4500.9-R.

Mode of Shipment 77 Enter the code identifying the mode of shipment. 

(See DoD 4500.9-R.) (Leave blank when 

transmitting DI AS3 through DAAS to DRMS.)
 DoD 4000.25-1-M

 AP3.19-3

ADC 55 –856S

Enclosure 2

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Port of Embarkation 78-80 a. CONUS. Leave blank.

b. OCONUS:

(1) For shipments moving to OCONUS 

designations through the DTS, GBL/CBL, 

parcel post (except APO/FPO); and small 

package carrier shipments entering the DTS at 

the POE, enter the POE or SEAVAN CCP. See 

DoD 4500.9-R, Part II, Appendices DD-4, DD14, and EE-2.

(2) Leave blank for parcel post movement 

through an APO or FPO.

(3) Enter the POE for SAP transactions moving 

through the DTS; otherwise, leave blank.

ENTRIES REQUIRED FOR DoDAAC INFORMATION – DI ASY TRANSACTIONS2

Blank 57-64 Leave blank.

Status Code 65-66 Enter Status Code DY if the DI AFY followup 

transaction is being rejected; otherwise, leave 

blank.

Blank 67-74 Leave blank.

DoDAAC of Initial 

Transportation Activity

75-80 Enter the DoDAAC of the initial (origin) 

transportation shipping activity. If the DI AFY 

followup transaction is being rejected with 

Status Code DY, leave blank.

ENTRIES REQUIRED FOR SHIPMENTS TO DISPOSAL

Unit Price 62-68 Enter the unit price of the item identified in rp 8-

22. Enter an estimated unit price if pricing 

information is not available. If the value for a 

part-numbered item exceeds the seven-position 

unit price field, enter the price manually on the 

DI AS3 shipment status transaction and forward 

off-line to the DRMS for manual processing.

Blank 69-76 Leave blank.

 

2 See Footnote 1.
DoD 4000.25-1-M

AP3.20-1

ADC 55 –856S

Enclosure 3

AP3.20 APPENDIX 3.20

PSEUDO SHIPMENT STATUS FOR UNCONFIRMED 

MATERIEL RELEASE ORDERS

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DI ASH.

Routing Identifier 4-6 Enter the RI of the supply source generating 

this transaction. 1

Media and Status 7 Enter the M&S from the MRO.

Stock or Part Number 8-22 Enter the stock or part number from the MRO.

Unit of Issue 23-24 Enter the U/I from the MRO.

Quantity 25-29 Enter the quantity from the MRO.

Document Number 30-43 Enter the document number as shown in the 

MRO.

Suffix 44 Enter the code contained in rp 44 of the MRO. 

If the MRO rp 44 is blank, leave blank.

Supplementary 45-50 Enter the SUPADD as shown in the Address 

MRO.

Signal 51 Enter the signal code from the MRO.

Fund 52-53 Enter the code as shown in the MRO.

Distribution 54-56 Enter the data as shown in the MRO.

Date Shipped 57-59 Enter the date this transaction was generated.

Blank 60-66 Leave blank.

Routing Identifier (From) 67-69 Enter the RI of the supply source generating 

this transaction.

Blank 70-80 Leave blank.

 

1The DAAS will overlay transactions containing the DAAS RI (SGA) to show the RI (From) in rp 67-

69. (NOTE: This allows DAAS to overlay original entries of the DAAS RI so that Component systems 

may be modified over time.)