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ADC 252 

Attachment 

ATTACHMENT TO ADC 252 

Revise DS 947I Inventory Adjustment to Provide for Use of Unit of Issue and Various 

Administrative Updates (Supply) 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Management Standards Office (DLMSO)

b. Originator: Ms. Mary Jane Johnson, DLMSO, DOD MILSTRAP Administrator, e-mail: 

Mary.Jane.Johnson@dla.mil

2. FUNCTIONAL AREA: Supply 

3. REQUESTED CHANGE: 

 a. Title: Revise DLMS Supplement (DS) 947I Inventory Adjustment to Provide for Use of 

Unit of Issue and Various Administrative Updates (Supply) 

b. Description of Change: 

 (1) Revise DS 947I guidance to provide for use of the unit if issue (UI) in all DS 947I 

inventory adjustment transactions consistent with MILSTRAP and the DAASC maps. Currently 

the DS 947I, 2/W1903/0200 notes, indicate the actual UI is only entered in inventory adjustments 

associated with a UI change, and a “filler” code of “UL-Unitless” is used in all other DS 947I 

inventory adjustment transactions to meet the ANSI syntax requirement use of the field. 

 (2) Identifies various administrative changes to include, but not limited to, updates to cite 

unique identification (UID) policy field size limitations for unique item identifier, batch/lot, and 

serial number. UID policy is available at: http://www.acq.osd.mil/dpap/UID/. 

c. Procedures: 

 Update DS 947I as follows, changes apply to both versions 4010 and 4030 unless

noted otherwise in the Location column: 

Item # Location Revision to DS 947I, version 4030 

Inventory Adjustment 

Reason Federal IC 

Impact 

1. DLMS 

Introductory 

Note 

Added ADC 252 to DLMS 

Introductory note 6:

- ADC 252, Revise DLMS 

Supplement (DS) 947I Inventory 

Adjustment to Provide for Use of 

Unit of Issue and Various 

Administrative Updates (Supply) 

To identify DLMS 

changes included in the 

DS 

No update 

needed. 
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ADC 252 

Att 

Item # Location Revision to DS 947I, version 4030 

Inventory Adjustment 

Reason Federal IC 

Impact 

2. 1/ST03/0100 

4030 only 

(ST03 is not 

available in 4010) 

Add DLMS Note to ST03:

DLMS Note: Use to indicate this 

transmission uses the 947I Federal 

IC and the 947I DLMS Supplement. 

Enter the DLMS Supplement: 

004030F947I01A04. 

Administrative update. 

Adds standard note for 

use with ST03. 

No update 

needed. 

3. 1/N101/0400 

4030 only 

Add qualifier Z4-Owning Inventory 

Control Point

Administrative update to 

add qualifier Z4-

Inventory Control Point. 

Qualifier Z4 was part of 

947I version 4010, but 

was inadvertently 

omitted when DLMSO 

migrated DS 947I to 

4030. 

No update 

needed. 

4. 2/W1901/0200 Add a new DLMS note 1 and 2 and 

renumber existing note as 3: 

DLMS Note: 1. The information 

conveyed by the W1901 Quantity or 

Status Adjustment Reason Code 

corresponds to the information 

conveyed by the third position of 

MILSTRAP DI Codes D8_ or D9__, 

and by DAC (code AC), DAD (code 

AD) or DAS (code AG) reasons for 

inventory adjustment . 

2. Authorized DLMS migration 

enhancement. See DLMS 

introductory note 4.e. 

Administrative update to 

acknowledge that the 

information provided by 

W1901 correlates to the 

information provided by 

the third position of the 

MILSTRAP DI Code 

D8_/D9_, or by 

DAC/DAD/DAS. 

No update 

needed. 

5. 2/W1903/0200 Delete Federal Notes 1 and 2 and 

code UL-Unitless. 

Federal Note: 

1. Use to identify the new unit of 

issue for inventory adjustments 

caused by unit of issue changes. 

2. Use code "UL" for this data 

element to satisfy a mandatory X12 

syntax requirement when the 

inventory adjustment is not the result 

of unit of issue changes.

Code Name: UL Unitless

To eliminate use of filler 

qualifier “UL” for UI in 

W1903 and provided for 

use of actual UI 

consistent with 

MILSTRAP 

functionality and 

DAASC maps. 

Change 

required. 
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ADC 252 

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Item # Location Revision to DS 947I, version 4030 

Inventory Adjustment 

Reason Federal IC 

Impact 

6. 2/W1905/0200 Revise DLMS note 1:

DLMS Note 1: To identify new 

material identification when the 

inventory adjustment results from a 

stock number change, Use only one of 

codes A1, A2, A3, A4, FB, FS, MG, YP, 

or ZZ to identify the material. Must 

use National Stock Number (NSN) 

when known, except when appropriate 

brand name subsistence items are 

identified by the Subsistence 

Identification Number.

Administrative update to 

correct DLMS note. 

When an inventory 

adjustment results from a 

stock number change, the 

NEW materiel 

identification is entered in 

2/N901/0400, not 

2W1905/0200. Both 

locations had notes 

indicating they were to be 

used for the “new” 

material identification. 

Administrative update 

also adds qualifier ‘ZZ’ 

to the note; and for 

version 4010 added last 

part of last sentence 

which is standard DLMS 

guidance but was missing 

from 4010: “, except 

when appropriate brand 

name subsistence items 

are identified by the 

Subsistence Identification 

Number.” 

7. 2/W1905/20 

4010 ONLY 

Modify note for qualifier ZZ and add 

DLMS note 2:

ZZ Mutually Defined 

1. Use to identify nonstandard 

material when all other authorized 

codes do not apply or cannot be 

determined (includes management 

control numbers and locally 

assigned control numbers). May be 

used for DLSS-to-DLMS conversion 

when the translator cannot 

determine a more appropriate code.

2. DLMS enhancement; see 

introductory DLMS note 4a.

Administrative update

for consistency with 

other DS. Version 4030 

was previously updated 

with this change. 

No update 

required. 

8. 2/N904/0400 Add DLMS note:

DLMS Note: Use in CAV 

transactions in conjunction with 

2/N901 qualifier SI to indicate the 

DD 250 date. 

Administrative update 

for clarification.

No update 

required. 
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ADC 252 

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Item # Location Revision to DS 947I, version 4030 

Inventory Adjustment 

Reason Federal IC 

Impact 

9. 2/N9/1600 

4030 ONLY 

Revise segment level DLMS note 1 

to read:

1. Must use the 2/N9/1600 segment 

in Inventory Adjustment transactions 

when the item identified is subject to 

UIT. 

Administrative update to 

version 4030 to correct 

note to reflect correct 

transaction name. 

No update 

required. 

10. 2/N9/160 

4010 only 

Revise segment level DLMS note 1;

add new note 2, and renumber 

existing notes 2 & 3 as 3 & 4: 

1. Must use the 2/N9/160 segment in 

Inventory Adjustment transactions 

when the item identified is subject to 

UIT. 

2. This segment supports item 

identification based upon the serial 

number, and also provides for use of 

batch/lot number when applicable. 

For implementation of IUID Unique 

Item Identifier (UII), must use 947I 

version 4030. 

Administrative update. No update 

required. 

11. 2/N901/160 

4010 only 

Add DLMS Note 2 to qualifier BTBatch Number:

3.DLMS enhancement; see 

introductory DLMS note 4.a.

Administrative update. 

Enhancement note was 

missing in version 4010 

only. 

No update 

required. 

12. 2/N901/1600 Revise DLMS note 1 for qualifier 

‘BT’ as follows:

BT Batch Number 

DLMS Note: 1. Use to identify the 

manufacturer’s batch/lot, or other 

number identifying the production 

run. The batch/lot number may not 

exceed 20 characters in accordance 

with IUID policy. 

Administrative update to 

document maximum 20 

position length for 

batch/lot IAW UID 

policy. UID PMO 

authorizes 20 position 

maximum batch/lot size 

in the DOD IUID 

registry. 

No update 

needed. 
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ADC 252 

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Item # Location Revision to DS 947I, version 4030 

Inventory Adjustment 

Reason Federal IC 

Impact 

13. 2/N901/160 

4010 only 

Delete qualifier LT-Lot Number Administrative update to 

version 4030 to bring in 

line with other DLMS. 

“BT” and “LT” Qualifiers 

have been combined in 

DLMS transactions. 

Batch/lot are one field in 

DOD AIT standards. This 

change eliminates a 

disconnect between AIT 

use of batch/lot as one 

field, and DLMS 

portrayal of the data as 

two separate data fields. 

No update 

needed. 

14. 2/N901/1600 

4030 only 

Revise DLMS note 1 for qualifier 

SE-Serial number as follows:

SE Serial Number 

DLMS Note: 1. Use to identify the 

serial number. The serial number 

may not exceed 30 characters in 

accordance with IUID policy. 

Administrative update to 

document maximum 30 

position length for serial 

number IAW UID 

policy. 

No update 

needed. 

15. 2/N901/160 

4010 only 

(the serial 

number field size 

restriction is not 

needed in 4010 as 

N902 is already 

limited to 30 

positions)

Revise DLMS note 1 for qualifier 

‘SE-Serial Number’:

DLMS Note 1. Use to identify the 

serial number.

Administrative update to 

eliminate reference to 

serial number as a UII. 

Under IUID policy, a 

serial number by itself is 

not a UII. 947I Version 

4030 and other DLMS 

transactions were 

previously updated with 

this change. 

No update 

needed. 

16. 2/N901/1600 

4030 only 

(UII capability is 

not available in 

version 4010) 

Revise DLMS Notes 1 and 2 for 

qualifier ‘U3’:

U3 Unique Supplier Identification 

Number (USIN) 

DLMS Note: 1. Use to identify the 

UII. The UII may not exceed 50 

characters in accordance with IUID 

Policy. An ANSI data maintenance 

was approved in version 5020. The 

approved code/name is “UIIDepartment of Defense Unique Item 

Identifier”. 

2. Authorized DLMS migration 

enhancement. See DLMS 

introductory note 4.e.

Administrative updates 

to: 

1) document maximum 

50 position length for 

UII IAW UID policy; 

2) identify UII as an 

authorized DLMS 

migration enhancement; 

and 

3) identify approved 

ANSI code for UII in 

version 5020. 

No update 

needed. 
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ADC 252 

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Item # Location Revision to DS 947I, version 4030 

Inventory Adjustment 

Reason Federal IC 

Impact 

17. 2/N902/1600 

4030 only 

(UII capability is 

not available in 

version 4010)

Revise N902 to delete DLMS note in 

its entirety. 

DLMS Note: When N901 = U3, 

enter the UII value. If the UII value is 

greater than 50 positions the value 

must be split between N902 and 

N903.

Administrative update. 

Guidance for UII 

exceeding 50 positions 

is no longer applicable. 

No update 

needed. 

18. 2/N903/1600 

4030 only 

(UII capability is 

not available in 

version 4010)

Revise N903 to delete DLMS note in 

its entirety. 

DLMS Note: Use when N901 = U3 

and UII value must be split between 

N902 and N903.

Administrative update. 

Guidance for UII 

exceeding 50 positions 

is no longer applicable. 

No update 

needed. 

 

4. REASON FOR CHANGE: 

 a. To provide for use of actual UI in DLMS inventory adjustment transactions rather than 

a meaningless filler code, and to eliminate a disconnect between DS 947I, MILSTRAP, and 

DAASC maps by providing for use of the UI in all DS 947I inventory adjustments, rather than just 

using UI for DS 947I adjustments associated with UI changes. 

DLMSO review of DS 947I revealed the UI field (2/W1903/0200) in inventory adjustment 

transactions limits use to adjustments associated with UI changes (which equate to 2/W1901/20 

code ‘AN’). For all other adjustments, a meaningless “filler” code of UL-Unitless was used to meet 

the ANSI syntax requirement for use of the field. MILSTRAP provides for the UI in all inventory 

adjustment transactions (Document Identifier (DI) Codes D8_, D9_, DAC, DAD, DAS). Further, 

DAASC maps the UI from all MILSTRAP inventory adjustment transactions to all DS 947I 

adjustments, not just those associated with UI change (DI Code D8K/D9K). This change proposes 

revising DS 947I to always use the UI in the Inventory Adjustment transaction consistent with 

MILSTRAP and the current DAASC maps. MILSTRAP Administrator coordination with DLA 

revealed that the Distribution Standard System (DSS) does carry the UI in DS 947I for all 

inventory adjustments consistent with MILSTRAP and the DAASC maps. 

b. Provides for various administrative updates and clarifications. 

5. ADVANTAGES AND DISADVANTAGES: 

 a. Advantages: Updates DS 947I to provide for use of actual UI rather than a meaningless 

“filler” code, and provide for several administrative updates to include specifying UID data field 

size limitations.

 b. Disadvantages: None known.
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6. IMPACT: 

 a. Data/Content/Procedures: Revise DS 947I as shown. 

b. DAASC Conversion Mapping: Update DAASC maps if required 

c. DOD Component Automated Information System (AIS). All systems that have 

implemented DLMS were asked, by PDC 268, to determine how their system programmed for 

use of DS 947I 2/W1903 and advise if current programming supports this change. Systems 

which have implemented DLMS include, but are not necessarily limited to, DLA Enterprise 

Business System (EBS) (formerly BSM); DLA DSS; US Army Medical Materiel Agency 

(USAMMA) ERP; Navy Commercial Asset Visibility (CAV). In resposne to PDC 268, DLA 

indicated current programming supported the change for DSS and EBS. Navy reported that 

current Navy CAV programming supported the change.