DEFENSE LOGISTICS AGENCY HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

January 16, 2019

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1332, 

Administrative Alignment of Military Standard Transaction Reporting and 

Accountability Procedures (MILSTRAP) and Military Standard Requisitioning and 

Issue Procedures (MILSTRIP) with DLMS Volume 1 Appendix 2 and Appendix 3

(Supply/MILSTRAP)

We are forwarding the attached approved administrative change to DLM 4000.25, 

Defense Logistics Management Standards (DLMS) for implementation effective immediately. 

The Enterprise Business Standards Office (EBSO) will post the updated chapter files in the 

published manual upon completion of the next change cycle.

Addressees may direct questions to Mr. Rafael Gonzalez or Mr. Eric Flanagan e-mail: 

EBSO.SUPPLY@DLA.MIL. Others may direct questions to their Service or Agency designated 

Supply PRC representative available at 

http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/. 

 

HEIDI M. DAVEREDE

Director

Enterprise Business Standards Office

Attachment

As stated

cc:

ODASD(Logistics)
Attachment, ADC 1332

Page 1

ATTACHMENT TO ADC 1332

Administrative Alignment of Military Standard Transaction 

Reporting and Accountability Procedures (MILSTRAP) and 

Military Standard Requisitioning and Issue Procedures 

(MILSTRIP) with DLMS Volume 1, Appendix 2 and Appendix 3

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Enterprise 

Business Standards Office (EBSO), email: EBSO.Supply@dla.mil

2. FUNCTIONAL AREA: Supply/MILSTRIP/MILSTRAP

3. REFERENCES:

a. DLM 4000.25-2, Military Standard Transaction Reporting and Accountability 

Procedures (MILSTRAP), June 2012

b. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures (MILSTRIP)

c. DLM 4000.25 Volume 1, Supply Standards and Procedures, May 2014

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change is part of a series of DLMS changes to 

align the DLM 4000.25-1 (MILSTRIP) and DLM 4000.25-2 (MILSTRAP) with the companion 

procedures in DLMS 4000.25 (DLMS) to support retirement of the DLM 4000.25-1 and DLM 

4000.25-2 manuals. This documents administrative changes to align the terms, abbreviations, 

definitions, and acronyms in DLMS Volume 1.

b. Background:

(1) This is one of a series of DLMS changes to align DLM 4000.25-2, 

MILSTRAP, with the companion procedures in DLM 4000.25, Volume 1, Concepts and 

Procedures (Def., Ref., Abbrev.). This alignment supports future efforts to sunset the DLM 

4000.25-2 MILSTRAP and DLM 4000.25-1 MILSTRIP manuals, as DOD Components’ systems

are required to be DLMS compliant by 2019. Upon sunset of the DLMs 4000.25-1 and 

4000.25-2, DLM 4000.25, Volume 1 will be the primary source for DLMS terms, definitions,

and abbreviations in support of DLMS reporting and accountability procedures, business rules, 

data standards, and transaction formats.

(2) For the past 10 years, the Approved DLMS Changes (ADCs) included 

changes to align relevant content between the two manuals. This effort validates the alignment 

between the two manuals to enable retirement of the MILS-based manuals. 

c. Requested Change in Detail: This administrative ADC accomplishes the following:

(1) DLM 4000.25 Volume 1, Appendix 2, Terms and Definitions. Aligns DLMS 

terms and definitions with MILSTRIP equivalents. See Enclosure 1.
Attachment, ADC 1332

Page 2

(2) DLM 4000.25 Volume 1, Appendix 3, Acronyms and Abbreviations. Aligns

DLMS acronyms and abbreviations with MILSTRAP equivalents. See Enclosure.

(3) Incorporates administrative updates as needed.

d. Revisions to DLM 4000.25 Defense Logistics Management Standards (DLMS):

(1) Update Volume 1, Concepts and Procedures, Appendix 2 Terms and Definitions as

shown in Enclosure 1.

(2) Update Volume 1, Concepts and Procedures, Appendix 3 Acronyms and 

Abbreviations as shown in Enclosure.

e. Approved Transaction Flow: There are no known transaction flow changes.

f. Alternatives: None. 

5. REASON FOR CHANGE: Supports consolidation of DLM 4000.25-2, MILSTRAP and 

DLM 4000.25-1, MILSTRIP manuals into the DLM 4000.25 DLMS manual.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: This change combines terms, definitions, and acronyms into a single 

manual, providing a single source of information for DOD Components.

b. Disadvantages: None

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change does not 

require any actions or system changes from the DOD Components. The content of this change 

will go into effect immediately after approval. 

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: There is no cost/impact to systems.

9. IMPACT:

a. New DLMS Data Elements: No new DLMS data elements 

b. Changes to DLMS Data Elements: No impact

c. Automated Information Systems (AIS): No impact

d. Defense Automatic Addressing System (DAAS): No impact

e. Non-DLM 4000.25 Series Publications: Components should update their local 

procedures to ensure consistency with the changes in this document. 
Enclosure 1, ADC 1332

Page 1

Enclosure 1

A. Incorporate the below terms and definitions into DLMS Volume 1, Concepts and 

Procedures, Appendix 2 Terms and Definitions:

ACTIVE FILE (DoD Small Arms/Light Weapons Registry (SA/LW) and Components 

Registry). A list of weapon serial numbers for which the Component Registry's 

Military Department or Agency maintains accountability.

ADVICE CODE. A coding structure for the purpose of transmitting instructions 

considered by the creators of requisitions to be essential to the desired supply action. 

Insertion of advice codes is at the discretion of the initial document creator.

BILL OF MATERIAL (BOM). A list of raw materials/component parts, etc. and the 

quantities of each needed to assemble/manufacture/repair an end item or final product.

CALL/ORDER NUMBER. A release against a basic contract. This is a legacy fourposition field (that must be used in conjunction with a legacy PIIN). The new identifier 

for call/order number under the PIID rules is designated by F or M in the 9th position of 

the PIID and is treated as a contractual document. See PIID definition.

COUNTRY REPRESENTATIVE/FREIGHT FORWARDER CODE. A code to identify the 

CR and/or FF authorized to received documentation and/or shipment for FMS 

transactions.

DATA ELEMENT IDENTIFIER (DEI). A type of data qualifier used in the ANSI MH10.8.2 

Format Header 07 to describe authorized DoD data elements.

DATA IDENTIFIER (DI). A type of data qualifier used in the American National 

Standards Institute for Material Handling (ANSI MH10.8.2) Format Header 06 to identify 

authorized ANSI data elements.

DEPARTMENT OF DEFENSE ACTIVITY ADDRESS CODE. A distinctive code assigned 

to identify specific units, activities, and/or organizations. The first position indicates 

the Component or other Government element of ownership or sponsorship. The 

remaining five positions are assigned under established products by the Service point 

of the participating Component.

DISPOSAL AUTHORITY CODE. A code entered on disposal related documentation to 

indicate that the item(s) being transferred to the DLA Disposition Services Field Office 

are authorized to be transferred to disposal because of instruction of the ICP/IMM 

relayed through the MRP or other proper authority.

DISTRIBUTION CODE. A code that indicates which activity will receive 100 percent 

supply status as well as other management data.

DOCUMENT IDENTIFIER CODE. A means of identifying a given product (i.e., 

requisition, referral action, status document, follow-up, cancellation) to the system to 

which it pertains and further identifies such data as to its intended purpose and usage 

and the operations dictated.
Enclosure 1, ADC 1332

Page 2

DOCUMENT NUMBER. A unique reference number assigned to a requisition or a 

release/receipt document in order to identify the transaction throughout the logistics 

system and for the life of the transaction until its retirement is authorized in official 

audit reports. The first six positions are the DoDAAC of the reporting activity; the next 

four positions are the year and three position numerical day of the year; the next 

position is the utilization code; and the last three positions are the activity serial 

number.

FOLLOW-UP. Inquiry originated by an authorized source requesting the status of a 

previously submitted document.

PASSING ACTIONS (GENERIC TERM). A general term identifying the transactions 

associated with materiel demands within the supply distribution system. This term is 

applicable when forwarding materiel demands from the initial source of supply to the 

ultimate source of supply.

PASSING ORDER. An order used to pass an erroneously routed requisition to the 

appropriate depot or distribution point, and to pass a requisition from one distribution 

system to another.

QUANTITY RESTRICTION. A restriction in quantity on a single requisition to limit the 

number of shipment units to 25 each to accommodate structure if MILSTRIP TCNs 

only. Quantity restriction is applied to requisitions constituting volume shipments of 

equipment as specified by the Services. For example, wheeled/tracked and other 

items of equipment when a unit of issue of one each constitutes a single shipment 

unit. (Applicable to FMS only.)

REDISTRIBUTION ORDER. An order issued by a responsible IMM to an accountable 

supply distribution complex directing release of materiel to another supply distribution 

activity within the same supply complex. For intra-Service use, an RDO may be used 

to direct release and shipment of materiel from a post, camp, station, or base to 

another similar activity to satisfy a specific demand.

REFERRAL ORDER. An order used between supply sources and distribution systems 

for the purpose of passing requisition or continued supply action when the initial 

activity cannot fill the demand.

SUPPLEMENTARY ADDRESS. The activity address of a customer when the recipient 

of materiel and/or the billing activity is other than the requisitioner address.

SUPPLY SOURCE. The Component installations or activities in their respective 

distribution systems designated to receive and process requisitions and related 

transactions; for example, the ICP, DLA Supply Chains, IMM, stock point, or depot.

TRANSCOM REFERENCE DATA MANAGEMENT (TRDM). A utility for managing 

transportation reference tables utilized by various DoD systems. It distributes the data 
Enclosure 1, ADC 1332

Page 3

to systems using a variety of methods according to individual system requirements 

and has an application for entering data.

UNCLASSIFIED PROPERTY RECORD. A stock account belonging to a DoD activity 

whose mission is not classified, whereas a classified account contains information of 

a sensitive nature, the disclosure of which may be detrimental to the U.S. 

Government's interest (e.g., small arms or light weapons belonging to intelligencegathering activities).
Enclosure 2, ADC 1332

Page 1

Enclosure 2

B. Incorporate the below terms and definitions into DLMS Volume 1, Concepts and 

Procedures, Appendix 3 (Acronyms and Abbreviations):

ADPE Automatic Data Processing Equipment

AECA Air Export Control Agreement

APL/AEL Allowance Parts List/Allowance Equipment List

AFLC Air Force Logistics Center

AMARC Aerospace Maintenance and Regeneration Center

APL Automated Packing List

ASD(L&MR) Assistant Secretary of Defense for Logistics and Materiel 

Readiness

CASREP Casualty Report (Navy)

CIN Company Identification Number

CIRS Contractor inventory Redistribution System

CJCS Chairman, Joint Chiefs of Staff

CLN Case Line Number

CLPSC Cooperative Logistics Program Support Code

CWT Customer Wait Time

DAMES DLA Transaction Services Automatic Message Exchange 

System

DCS Defense Courier Service

DDMS DLA Distribution Mapping System

DEI Data Element Identifiers

DI Data Identifier

DIELOG DLA Transaction Services Integrated Email Logistics

DIPEC Defense Industrial Plant Equipment Center

DLIS Defense Logistics Information Service

DMS Defense Message System

DoDAAF Department of Defense Activity Address File

DoDI Department of Defense Instruction

DRD Disposal Release Denial

DSN Defense Switched Network

EBCDIC Extended Binary Code Decimal Interchange Code

FAA Federal Aviation Administration

FEDSTRIP Federal Standard Requisitioning and Issue Procedures
Enclosure 2, ADC 1332

Page 2

FMSO Foreign Military Sales Order

FSCAP Flight Safety Critical Aircraft Part

HM Hazardous Materiel

HW Hazardous Waste

I&S Interchangeability and Sustainability

ICS Intransit Control System

JANAP Joint Army, Navy, and Air Force Publication

JPWIG Joint Physical Inventory Working Group

LOGMARS Logistics Marking and Reading Symbols

MACOM Major Command

MASF Military Assistance Service Funded

MEBS Mapping Enterprise Business System

MICAP Mission Impaired Capability Awaiting Parts (USAF)

MRP Materiel Returns Program

MRE Meals-Ready-To-Eat

M&S Media and Status

NAMSA NATO Maintenance and Supply Agency

NCB National Codification Bureau

NHPLO NATO Hawk Production and Logistics Office

NIPRNET Non-Secure Internet Protocol Router Network 

NMFC National Motor Freight Classification

OASD Office of the Assistant Secretary of Defense

OEM Original Equipment Manufacturer

PEC Production Equipment Code

PWRR Pre-positioned War Reserve Requirement

RFID Request for Implementation Date

-or- Radio Frequency Identification

ROK Republic of Korea

RRAM Real-time Reutilization Asset Management

SAP Security Assistance Program

SED Shipper’s Export Declaration

SMR Source, maintenance, and Recoverability

SN Serial Number

SRC Shipment Release Code
Enclosure 2, ADC 1332

Page 3

SWOP Special Weapons Ordnance Publication

TDD Time Definite Delivery

TIPR Total Item Property Record

TM Technical Manual

TO Technical Order

TP Technical Publication

UFC Uniform Freight Classification

USASAC United States Army Security Assistance Center

USMFT U.S. Message Text Format

USML United States Munitions List

WSN Weapons Serial Number