DEFENSE LOGISTICS AGENCY

 HEADQUARTERS

 8725 JOHN J. KINGMAN ROAD

 FORT BELVOIR, VIRGINIA 22060-6221

June 29, 2020

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC)

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1382, 

Administrative Update on Federal Condition Codes (Supply)

The attached change to DLM 4000.25, Defense Logistics Management Standards, is 

approved for implementation. The updated approved changes will be posted to the Enterprise 

Business Standards Office (EBSO) Website at 

http://www.dla.mil/elibrary/Transformats/140_997/, within 30 days from the above date.

Addressees may direct questions to Ms. Tonja Daniels-Carter, email: 

EBSO.Supply@dla.mil. Others must contact their designated Supply PRC representative 

available at http://www.dla.mil/HQ/InformationOperations/DLMS/allpoc/

THOMAS A. DELANEY

Director, Enterprise Business Standards Office

DLA Information Operations

Attachment

As stated 

cc: 

ODASD(Logistics)
Attachment, ADC 1381

Page 1

ADC 1382

Administrative Update on Federal Condition Codes

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: Ms. Tonja Daniels-Carter, 

Enterprise Business Standards Office (EBSO), email: Tonja.Daniels-Carter@dla.mil

2. FUNCTIONAL AREA LOGISTICS AND TRANSACTION CHANGES: Supply/Logistics

3. REFERENCES:

a. Defense Logistics Manual (DLM) 4000.25, Defense Logistics Management Standards, 

Volume 2, Appendix 2.5 Federal Condition Codes

b. Approved DLMS Change (ADC) 1360, Remove References to Disposal Condition Codes in 

DLM 4000.25 and DLMS Transactions 511M, 511R, and 869F

c. Department of Defense Manual (DoDM) 4160.21, Volumes 1, 3 and 4

4. APPROVED CHANGE(S):

a. Brief Overview of Change: This administrative change revises the title of DLM 4000.25, 

Volume 2, Appendix 2.5 (Reference 3.a.) from Federal Condition Codes to Supply Condition Codes. 

Additionally, this change updates several references to federal condition codes in Volume 2 as 

identified in the enclosure.

b. Background: ADC 1360 (Reference 3.b) removed the legacy disposal condition code 

terminology previously used by DLA Disposition Services. Federal Condition Code was a two-digit 

field comprised of the Supply Condition Code, which is a single alpha character as the first digit, and 

the Disposal Condition Code, which was a single numerical character as the second digit. Since the 

Disposal Condition Codes are no longer in use, the appropriate terminology for all policies and 

references should reflect Supply Condition Codes. 

c. Approved Change in Detail: This administrative change renames Appendix 2.5, currently 

identified as Federal Condition Codes, to Supply Condition Codes. Additionally, the DLM 4000.25, 

Volume 2 will be updated to remove all references to federal condition codes.

d. Revisions to DLM 4000.25 Manuals: DLM 4000.25, Volume 2, Chapters 1, 16, 29 and 

Appendix 2.5 as shown in the Enclosure.

e. Approved Transaction Flow: None

f. Alternatives: N/A

5. REASON FOR CHANGE: This administrative change removes the obsolete terminology of 

federal condition codes and updates the affected procedures, which are identified in the Enclosure.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Enterprise-wide consistency in terminology and updates procedures to 

support accuracy and removes obsolete processes.
Attachment, ADC 1381

Page 2

b. Disadvantages: None

7. ASSUMPTIONS USED OR WILL BE USED IN THE CHANGE OR NEW 

DEVELOPMENT: None

8. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change will be 

implemented upon approval.

9. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION 

OF THIS CHANGE: Not evaluated.

10. IMPACT: 

a. New DLMS Data Elements: None

b. Changes to DLMS Data Elements: None

c. Automated Information Systems (AIS): None

d. Defense Automatic Addressing System (DAAS): None

e. Non-DLM 4000.25 Series Publications:

(1) Updates are required to remove federal condition codes from DoDM 4160.21, 

Volume 1, Volume 3 and Volume 4 (Reference 3.c.).

(2) DoDM 4160.21 volumes contain references to disposal condition codes which were 

removed under ADC 1360 (Reference 3.c.).
Enclosure, ADC 1382

Page 1

Enclosure 

Defense Logistics Manual (DLM) 4000.25, Volume 2, Supply Standards and Procedures

Make the following changes to Volume 2. Additions are identified by bold red italics and 

deletions by double strike-through text.

Chapter 1 Introduction

(Preceding text not shown)

C1.11.4.2.2. Supply Condition Codes. Supply Condition Codes (SCCs) 

are part of the Federal Condition Code (Legacy MILSTRAP Appendix AP2.5). Supply 

Condition Codes (SCC) segment and identify, on the inventory control record, the 

physical state of the materiel or actions underway to change the status of the materiel.

Chapter 16 Disposition Services 

(Preceding text not shown)

C16.2.1.1. Excess Property Requisition. DoD activities and, under certain 

circumstances, authorized Federal civil agencies, requisition excess personal property 

through the DLA Disposition Services or directly from a DLA Disposition Services Field 

Office. Activities will request, through an accountable supply officer, only that property 

authorized by parent headquarters or command and will not request quantities of 

property that exceed authorized retention quantities. The DoD Component will give 

DLA Disposition Services the Federal Supply Condition Codes that are acceptable in 

relation to the materiel supply condition code (SCC) being requisitioned. DLA 

Disposition Services maintains a standardized and centralized control and accounting 

system for all excess and surplus personal property located in DLA Disposition Services 

Field Offices, and provides visibility of such property through a variety of utilization 

screening procedures. (see DoDM 4160.21-M, “Defense Materiel Disposition 

Reutilization, Transfer, and Sale of Property Manual,” August 1997 for utilization 

policy and procedures.)

Chapter 29 Release and Receipt of Materiel DD Form 1348-1A

(Preceding text not shown)

Figure C29.F1. Instructions for Completion of DD Form 1348-1A (or DD Form 1348-2), Used for 

Returns to Stock Transfers (Excluding Transfers to DLA Disposition Services Field Offices)

(Preceding rows not shown)

Block 27 Enter the supply condition code reflecting the condition of the materiel. 

(See Appendix 2.5, Federal Condition CodesSupply Condition Codes)
Enclosure, ADC 1382

Page 2

Appendix 2.5 Federal Condition Codes

AP2.5. APPENDIX 2.5

FEDERAL SUPPLY CONDITION CODES

NUMBER OF CHARACTERS: One

TYPE OF CODE: Alpha/Numeric 

EXPLANATION: There are two different and distinct condition codes 

under the definition of Federal condition codes:

a. Supply condition codes are used to classify 

materiel in terms of readiness for issue and 

use or to identify action underway to change 

the status of materiel. MILSTRAP/DLMS is 

the authoritative source for the supply 

condition code portion of the Federal 

condition code.

a. Disposal condition codes are assigned by the 

DLA Disposition Services Field Office based

on inspection of materiel at time of receipt. A 

combination of the disposal condition codes, 

which most accurately describe the materiel 

physical condition, and the supply condition 

codes will constitute the Federal condition 

codes for utilization program screening and 

review purpose. DoDM 4160.21, “Defense 

Materiel Disposition, Volumes 1-4”, 

31 August 2018, is the authoritative source 

for the disposal condition code portion of the 

Federal condition code.