ApprovedDLMS Change 98

Revised Federal IC 856 for WAWF Addressing

1. ORIGINATOR: Sherrie Chubin, WAWF Program Manager

2.

a. Service/Agency: DISA

b. Points of Contact: Jim Craig, WAWF Program Manager and Lissa 

Henderson Lucht 

3. FUNCTIONAL AREA: Contract Administration (WAWF)

4. REFERENCE: 

a. DOD 4000.25-5-M, Military Standard Contract Administration Procedures 

(MILSCAP)

b. Wide Area Work Flow Home Page at https://rmb.ogden.disa.mil/.

5. REQUESTED CHANGE:

a. Title: Revised Federal IC 856 for WAWF Addressing

b. Description of Change: This change provides mapping for APO and FPO 

addresses within the 856 IC. The requested change opens for use the N405 & N406 in 

the N4 Segment, Pos. 250, which are currently marked as “Not Used.” In addition, this 

change provides capability to identify the acceptance date. This change impacts the 

Federal IC; there is no applicable DLMS Supplement available.

c. Procedures: Revise IC (004010 F856_0) as follows:

Location Revision Reason

1 2/N1/220 Modify note at N101, Qualifier ST, Ship To, to include 

additional information (in bold italics):

Use to indicate the Ship-to location. Do not use for service line 

items when there is no shipment of material. Use the 

2/SDQ/290 segment to identify multiple ship-to consignees for 

a single bulk petroleum delivery order. If the ship-to address is 

a Fleet Post Office (FPO) or Army Post Office (APO), cite the 

FPO or APO zip code in N403, cite code AR in N405, and cite 

the two letter identifier (AA for Miami, AE for New York, AP 

for San Francisco) in N406.

Clarification of usage 

for APO/FPO 

addressing.

2 2/N4/250 Open N405 

Add Qualifier AR, Armed Services Location Designation.

Add associated note: 

Use to indicate an Army Post Office (APO) or a Fleet Post 

Office (FPO) 

N405 is opened to 

accommodate the 

addressing information.

3 2/N4/250 Open N406.

Add note:

When N405 is code AR, cite the Two letter APO or FPO 

N406 is opened to 

accommodate the 

addressing information.
identifier (AA for Miami, AE for New York, or AP for San 

Francisco).

4 2/DTM01/200 Add Qualifier 201, Acceptance.

Add associated note:

Use for acceptance date.

Required for WAWF 

acceptance report.

6. REASON FOR CHANGE: 

a. Background: Wide Area Work Flow-Receipts and Acceptance (WAWF-RA) is a 

Paperless Contracting DoD-wide application designed to eliminate paper from the 

receipts and acceptance process of the DoD contracting lifecycle. The goal is to enable 

authorized Defense contractors and DoD personnel the ability to create invoices and 

receiving reports and access contract related documents. WAWF-RA uses interactive 

forms, file transfer, and EDI to facilitate processing. This change addresses the EDI 

format.

b. To expand addressing capability by specifically identifying APO and/or FPO 

address information. Maintains compatibility with 810C, 810V, and 857 Federal ICs 

which are also used in WAWF processes. Under WAWF, the acceptance date is needed 

for outbound data.

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Consistency in address reporting for WAWF.

b. Disadvantages: None known.

8. IMPACT: 

 Publication: Federal IC/DLMS (no other publications have been identified at this 

time)