DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8726 JOHN J. KlNtiMAN ROAD, SUITE 2533

FT. BELVOIR, VIRGINIA 22060-622 1

IN REPLY

REFER TO DLMSO May I,2003

MEMORANDUM FOR: SUPPLY PROCESS R.EVIEW COMMITTEE (PRC) MEMBEKS

SUBJECT: Approved DLMS Change (ADC) 99, Add Navy Cognizance Symbol (COG) to

DLMS Supplements (DS) 5 17M Material Obligation Validation (MOV) and 5 17G

MOV (GFM) (Supply)

The attached change to DOD 4000.25-M, Defense Logistics Management System (DLMS), is

approved for implementation. This change is required to support continued operations in a

DLMS/DLSS/DLSS-like environment. The updated DLMS Supplement will be posted to the

DLMSO web site (http://www.dla.mil/i-6/dlmso/ICs/Default.htm) within 30 days from the above date

for implementation planning.

The attached change to DLMS will be incorporated into the DLMS manual/supplement, based

upon the effective or availability date to be determined. DAAS and DLA have advance authorization

to employ these procedures under Business Systems Modernization (BSM); however, configuration

management/version control procedures must be observed allowing for sequential implementation to

prevent rejection.

Addressees may direct questions to the DLMSO points of contact, Ms. Ellen Hilert, Chair,

Supply Process Review Committee, 703-767-0676, DSN 427-0676, or e-mail: ellen.hiIert@dla.mil

or Ms. Vermella Savage, DOD MILSTRIP System Administrator, 703-767-0674, DSN 427-0674,

or e-mail: Vermella.savage@dla.mil. Others must contact their Component designated

representative.

Standards Office

Attachment

cc:

ADUSD(LjSCI

LMI
1

Approved DLMS Change (ADC) 99

Add Navy COG to DS 517M MOV and 517G MOV (GFM)

1. ORIGINATOR:

a. Service/Agency: DLMSO

b. Sponsor: Supply PRC, Chair: Ellen Hilert, DLA J-673, Defense Logistics Management 

Standards Office (DLMSO), 703-767-0676 (DSN 427), ellen_hilert@hq.dla.mil

2. FUNCTIONAL AREA: Primary: Supply

3. REFERENCE: DOD 4000.25-1-M, MILSTRIP

4. REQUESTED CHANGE:

a. Title Add Navy COG to DS 517M MOV and 517G MOV (GFM)

b. Description of Change: This revision adds the Qualifier COG to DS 517M LQ Segment in 

Table 1 to accommodate the AN9/ANZ and AP9/APX requirements for the Distribution Code. By Navy 

request, the DLMS provides separate identification of the COG, which is passed within the Distribution 

Code field in MILSTRIP. The DS 517G is updated to maintain consistency with the DS 517M by 

opening the LQ Segment (LQ01) in Table 1 and adding Qualifiers AK and COG to accommodate the 

AN9/ANZ and AP9/APX requirements for the Distribution Code and COG. This revision also provides 

administrative clarifications, and updates in order to stay consistent with all DLMS Supplements.

c. Procedures: 

(1) Revise DS 517M as indicated below:

# Location Revision Reason Federal IC

1 DLMS 

Introductory 

Notes

Add following new DLMS note 3e and replace DLMS note 4 as 

shown below:

e. Repetition of data (using multiple iterations or loops) which is

not compatible with existing DLSS capability. Although supported

by the use of the ANSI X12 standard, such data is not compatible

with DLSS/DLMS conversion and may not be supported by the

recipient’s automated processing system. Components must

coordinate implementation of enhanced capability with DLMSO

prior to use.

4. This revision to the DLMS Supplement (DS) incorporates

Approved DLMS Change (ADC) listed. ADCs are available from 

the DLMSO website: http://www.dla.mil/j-6/dlmso/Changes.

Administrative 

update. Adds new 

clarification 

restricting use of 

ANSI 

functionality for 

data repetition 

No change 

required to 

Federal IC
2

2. 1/LQ01/050 Add the following new qualifier and note:

COG - Cognizance Symbol

DLMS Note: Use to identify the material cognizance symbol 

(COG) of the end item. Indicate NSL for non-stock numbered listed

items. This is a Navy-unique data element meaningful to Navy only; 

Non-Navy Components are to perpetuate without action.

Federal 

change 

required. 

Code list to 

be removed 

from Fed IC.

(2) Revise DS 517G as indicated below:

# Location Revision Reason Federal IC

1 DLMS 

Introductory 

Notes

Add following new DLMS note 3e and new DLMS note 4 as shown

below:

e. Repetition of data (using multiple iterations or loops) which is

not compatible with existing DLSS capability. Although supported

by the use of the ANSI X12 standard, such data is not compatible

with DLSS/DLMS conversion and may not be supported by the

recipient’s automated processing system. Components must

coordinate implementation of enhanced capability with DLMSO

prior to use.

4. This revision to the DLMS Supplement (DS) incorporates

Approved DLMS Change (ADC) listed. ADCs are available from 

the DLMSO website: http://www.dla.mil/j-6/dlmso/Changes.

Administrative 

update. Adds new 

clarification 

restricting use of 

ANSI 

functionality for 

data repetition 

No change 

required to 

Federal IC

2. 1/LM01/040 Open LM Segment

Add qualifier DF - Department of Defense (DOD) to Data Element 

LM01

Federal 

change 

required. 

Code list to 

be removed 

from Fed IC.

3. 1/LQ01/050 Add the following new qualifiers and notes:

AK – Distribution Code

Federal Note: Use to identify the distribution of the MOV 

transaction set.

COG - Cognizance Symbol

DLMS Note: Use to identify the material cognizance symbol 

(COG) of the end item. Indicate NSL for non-stock numbered listed

items. This is a Navy-unique data element meaningful to Navy only; 

Non-Navy Components are to perpetuate without action.

Federal 

change 

required. 

Code list to 

be removed 

from Fed IC.
3

4. 2/LQ01/080 Add the following DLMS notes below to qualifier “A9”: 

A9 Supplemental Data

DLMS Note: 1. Use to identify supplemental address/data.

2. During the DLSS/DLMS transition, this field will be used to 

perpetuate/populate the DLSS Supplemented Address (SUPAAD) 

field. During this time, field size is restricted to 6 positions; see

introductory DLMS note 3d.

3. Expanded use of this field for supplemental data with out size 

restriction is a DLMS enhancement; see introductory DLMS note 

3a.

4. Under full DLMS, the requirement to pass activity address 

information within the supplement data field will be streamlined. 

Activity address data previously contained in the SUPAAD will be 

reflected exclusively in the N1 segment. Future streamlined data; see 

introductory DLMS note 3c.

Clarification No Federal 

Change 

Required 

5. 2/LQ01/080 Add qualifier “GQ” and following notes:

GQ - Group Qualifier Code

Federal Note: Use to identify the Materiel Management Aggregation 

Code (MMAC).

DLMS Note: Use to identify the MMAC for NSNs to be managed by 

a specific manager (i.e., system, program, aggregation, selected 

FSC, technology group). This is an Air Force unique data element,

meaningful to the Air Force only. Non-Air Force Components 

perpetuate without action. An ANSI data maintenance request has 

been prepared to request a new data element 1270 code qualifier

assignment for the MMAC. The code source is identified as the Air 

Force Manual (AFMAN) 23-110, Volume 1.

This qualifier is a 

primary data 

element for Air 

Force requisition 

processing. (See 

ADC 77)

Federal 

change 

required. 

Code list to 

be removed 

from Fed IC.

d. Alternatives: None

5. REASON FOR CHANGE: When the 517 transactions were previously modified to include the 

separate identification of the Navy COG, only the detail table reflecting the individual MOV transactions

was updated. No changes were made to the header which reflects the control document information. 

Because the control document includes a Distribution Code field, there is a potential for identification of the 

COG there as well as in the detail. It was agreed to update the 517s once more to accommodate this 

functionality. All other changes are for consistency between DLMS Supplements

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation

b. Disadvantages: None identified
4

7. IMPACT:

 a. Publication(s): Federal Implementation Conventions 517G and 517M and corresponding DOD 

4000.25-M DLMS Supplements. The DS revision requires prior change to the Federal Implementation 

Convention (IC). All applicable revisions will be submitted to the Federal IC