DEFENSE LOGISTICS AGENCY 

HEADQUARTERS 

8725 JOHN J. KINGMAN ROAD 

FORT BELVOIR , VIRGINIA 22060-6221 

May 29, 2014 

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS 

SUBJECT: Approved Defense Logistics Management Standards (DLMS) Change (ADC) 1096, 

Deviation from Mandatory Use of the Issue Release/Receipt Document (IRRD) (DD 

Form 1348-lA or DD Form 1348-2) for DLA Disposition Services Transfer of 

Property on a Commercial Venture (CV) Contractor Delivery Order 

(Supply /MIL STRIP) 

The attached change to DLM 4000.25, Defense Logistics Management System, is 

approved for implementation effective upon ADC publication. 

Supply PRC representatives may direct questions to Ms. Ellen Hilert, DOD MILSTRIP 

Administrator, 703-767-0676 or DSN 427-0676, email: ellen.hilert@dla.mil; or Ms. Heidi 

Daverede, DOD MILSTRIP Alternate, 703-767-5111; DSN 427-5111 , e-mail: 

heidi.daverede@dla.mil. Others must contact their designated representative shown at 

www.dla.mil/j-6/dlmso/CertAccess/SvcPointsPOC/allpoc.asp (DOD common access card 

restricted). 

Attachment 

As stated 

cc: 

ODASD (SCI) 

~~ Director 

Defense Logistics Management 

Standards Office 
ADC 1096

Deviation from Mandatory Use of the Issue Release/

Receipt Document (IRRD) (DD Form 1348-1A or DD Form 1348-2) for DLA 

Disposition Services Transfer of Property on a Commercial Venture (CV) 

Contractor Delivery Order

1. ORIGINATING SERVICE/AGENCY AND POC INFORMATION: 

a. Technical POC: DLA Defense Logistics Information Service 269-961-5227

b. Functional POC: DLA Disposition Services 269-961-4140

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics

b. Primary/Secondary Functional Process: Physical Inventory Control

3. REFERENCES:

a. DLM 4000.25-1, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP), Chapter 5, Table C5.T1. Distribution of DD Form 1348-1A (or DD Form 1348-2), 

Issue Release/Receipt Document (IRRD), and Continuation Page to all Consignees other than 

DLA Disposition Services and Security Assistance

b. DLM 4000.25, Defense Logistics Management System, Chapter 16

4. REQUESTED CHANGE(S):

a. Brief Overview of Change: This change requests the option for DLA Disposition 

Services sites to utilize the Commercial Venture (CV) Workload Location List (WLL) in lieu of 

an IRRD. The WLL is a report generated at the DLA Disposition Services Field Offices and is 

used to transfer ownership of materiel from DLA Disposition Services to the CV contractor. 

Materiel is physically picked up by the CV contractor (e.g., Government Liquidators) in lieu of 

shipping the materiel. There can be numerous document numbers on the WLL consolidated 

under the CV delivery order number generated by the DLA Enterprise Business System (EBS)

once sourcing is finalized and sent to the Distribution Standard System (DSS). An option to 

suppress printing of the DD 1348-1A will be used on CV items only and will prevent printing 

numerous superfluous IRRDs corresponding to each CV WLL.

b. Background:

(1) The DLA Disposition Services is a worldwide presence within the 

Department of Defense, with disposal specialists in 14 foreign countries, two U.S. territories, and 

39 states. DLA Disposition Services’ mission is the execution of disposition solutions for excess 

military property. The Reutilization Business Integration (RBI) project replaced the Disposal 

Automated Information System (DAISY) by integrating DLA Disposition Services business 

ADC 1096 Attachment

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processes within the DLA enterprise suite of applications, including the EBS for materiel 

management functions and the DSS for warehousing/distribution functions.

(2) CV contracts include specific national item identification numbers (NIINs)

that have failed any Reutilization, Transfer, or Donation (RTD) screening cycle and meet the 

criteria for a CV contract. CV contractors obtain the assets associated with the CV delivery 

order by picking them up at the field site. Personnel at the field office site create the WLL using 

the CV delivery order. The CV WLL is a printed listing that identifies all document numbers 

associated with the CV delivery order including the NIIN and quantity of each item awarded 

under the CV delivery order for pickup. The contractor uses the WLL to validate items and 

quantities, and then signs the WLL to transfer ownership of the property from the Government to 

the contractor. 

(3) The current MILSTRIP regulatory requirement outlined in DLM 4000.25-1 

Chapter 5 states, "The DD Form 1348-1A (or DD Form 1348-2) is MANDATORY for all 

shipments to DoD customers, including foreign military sales (FMS) and contractors, from DOD

and General Services Administration (GSA) shipping activities." Therefore, in addition to 

printing the CV WLL, a DD Form 1348 are printed for each document number associated with 

CV shipments even though they are not utilized for signature or transfer of ownership, and there

is no physical shipment of the materiel by the Government. This incurs unnecessary printing 

costs as additional computer resources are required to send the data to the print queue as well as 

usage of countless reams of paper and toner cartridges. 

c. Describe Requested Change in Detail: When processing a CV WLL, DLA 

Disposition Services requests an exception to the current rule making it mandatory that an IRRD

be printed for each document number each time the CV WLL is printed. This exception will 

bypass the requirement to print the IRRD in favor of using the CV WLL as the official document 

to pass ownership of Disposition Services DSS property from the accountable record to the CV 

contractor.

d. Revisions to DLM 4000.25 Manuals:

(1) Revise DLM 4000.25-1, Military Standard Requisitioning and Issue 

Procedures (MILSTRIP), Chapter 5, as follows: 

“C5.1.1. The Issue Release/Receipt Document, DD Form 1348-1A (or DD Form 1348-2 

with attached shipping label), and continuation page are prepared by the supply/ shipping 

activity. These documents are used for selecting, packing, shipping, and receiving materiel. 

They are also used as a receipt transaction and/or to provide a means to automate the capture of 

data using automatic identification technology (AIT) devices. The DD Form 1348-1A (or DD 

Form 1348-2) is mandatory for all shipments to DoD customers, including foreign military sales 

(FMS) and contractors, from DoD and General Services Administration (GSA) shipping 

activities, except as noted in paragraph C5.3. Additionally, the continuation page is a 

mandatory document to assist the processing of serialized items (see Appendix AP1.36).

(Intervening paragraphs not shown)

ADC 1096 Attachment

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C5.3 ISSUES FROM SUPPLY SYSTEM STOCK OR FROM DLA DISPOSITION SERVICES 

FIELD OFFICES; REQUISITIONS FOR LOCAL ISSUE FROM DLA DISPOSITION 

SERVICES FIELD OFFICES

C5.3.1. The DD Form 1348-1A (or DD Form 1348-2) will be prepared as a release 

document by the shipping activity (issues from supply system stock) or by the shipping DLA 

Disposition Services Field Office (DLA Disposition Services-directed issues from the local DLA 

Disposition Services Field Office). The requisitioner may also use this format when hand 

carrying requisitions for local issue from DLA Disposition Services Field Office. Minimum 

data entries are outlined in Appendix 3.48 for the DD Form 1348-1A (or DD Form 1348-2).

C5.3.2. To accommodate the various distribution systems and equipment, DD Form 

1348-1A (or DD Form 1348-2) provides blocks for data entry. With the exception of Blocks 9, 

and 15, use of these blocks is optional, but when used, will contain information shown in 

Appendix 3.48.

C5.3.4. The continuation page will accompany the DD Form 1348-1A (or DD Form 

1348-2) and must be attached to the material and shipment IAW MIL-STD-129 shipping 

document requirements for all shipments of two or more items which are tracked under a UIT 

program or in support of DoD policy of the application of IUID in supply business process. 

Minimum data entries are outlined in Appendix 1.36.

 C5.3.5. By exception, when DLA Disposition Services property is sold to a Commercial 

Venture contractor, the DLA Disposition Services Field Office has the option to suppress 

printing of the DD Form 1348-1A. When no IRRD is prepared, DLA Disposition Services will 

utilize the Workload Location List in lieu of the IRRD as the document transferring 

ownership from the Government to the contractor. The Workload Location List will identify 

all document numbers associated with the Commercial Venture delivery order, materiel 

identification by NIIN, and applicable quantities. A copy of the Workload Location List will 

be retained by the field office.

(2) Revise DLM 4000.25 Volume 2, Chapter 16, Disposition Services, to add the 

following additional statements at the end of the paragraph.

“C16.1.4.6. Generation of Issue Release/Receipt Document (IRRD) (DD Form 1348-

1A/1348-2) for Issues of DLA Disposition Services Owned Property by the DLA Disposition 

Services Field Office Subsequent to Receipt of the DLMS 940R, Materiel Release Order 

(Transaction Type Code NA). Shipments of DLA Disposition Services owned property will 

follow all instructions regarding the data requirement(s) contained in DLM 4000.25-1 

MILSTRIP, Chapter 5, Release and Receipt of Materiel, relative to the DD Form 1348-1A/1348-

2 (and the continuation sheet, if required) including those instructions relative to items requiring 

serial number tracking and/or tracking under DoD Item Unique Identification (IUID) business 

rules (inclusive of barcodes). By exception, when materiel is sold to a CV contractor, the 

storage site has the option to suppress printing of the DD Form 1348-1A. When no IRRD is 

prepared, DLA Disposition Services will utilize the Workload Location List in lieu of the IRRD

as the document transferring ownership from the Government to the CV contractor. The 

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Workload Location List will identify all document numbers associated with the CV delivery 

order, materiel identification by NIIN, and applicable quantities. A copy of the Workload 

Location List will be retained by the field office. The CV contractor is responsible for picking 

up the property at the storage site.” 

e. Transaction Flow: No change required in transaction flow.

f. Alternatives: No alternatives are identified.

g. Proposed DLMS Change (PDC) 1096 Staffing Response/Comment Resolution:

Originator Response/Comment Disposition

1. DLA Concur with comment. Noted. 

2. Air Force Concur without comment. Noted.

3. Army Concur as written. Noted.

4. Navy No response.

5. Marine Corps Concur as written. Noted.

6. USTRANSCOM Abstain. Noted.

5. REASON FOR CHANGE: This change is requested because the CV contractor is a 

commercial entity with no expectation for an IRRD and the DLA Disposition Services CV 

contract has no requirement for the U.S. Government to provide the DD 1348-1As. Instead, a

WLL is prepared to transfer materiel and transfer ownership to the CV contractor. Weekly CV 

delivery orders contain approximately 3000 line items per week at DLA Disposition Services 

sites worldwide, and it would be a substantial savings in avoiding the tracking and saving or 

destroying of a document that is not utilized. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Implementation of this change will allow the WLL to be used as the 

official document to pass property to the CV contractor, as well as producing monetary value 

savings by not printing IRRDs which are not used.

b. Disadvantages: None identified.

7. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: This change will be 

effective upon approval. Programming lead time is not known.

8. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH 

IMPLEMENTATION OF THIS CHANGE: DLA Disposition Services uses the WLL as the 

legal document to transfer ownership/title of record for Government property from storage sites 

to the CV contractor for CV items only. One WLL can contain multiple document numbers. 

Utilizing and printing the DD Form 1348 for each line item on the WLL is currently mandatory 

ADC 1096 Attachment

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even though materiel is picked up by the CV contractor. Providing the capability to not print the 

DD Form 1348 will produce substantial savings in computer resources, paper, and toner 

cartridges. Cost benefit to give the option to not print, instead of the current default to print, 

could save over $100,000 a year in labor hours, printing supplies, and replacement of printing 

equipment due to excessively high usage.

9. IMPACT:

a. New DLMS Data Elements: None.

b. Changes to DLMS Data Elements: None.

c. Automated Information Systems (AIS): DSS update required to provide option to 

suppress printing of the IRRD when printing a WLL for a shipment to be picked up by the CV 

contractor.

d. DLA Transaction Services: None.

e. Non-DLA Logistics Management Standards Publications: Internal DLA 

Disposition Services guidance must be updated.

ADC 1096 Attachment

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