ADC 391 Attachment 

Page 1 

ATTACHMENT TO ADC 391, 

 New Denial Management Code to Support the New Protection Process at the NSYs when 

Protection Document Number/Job Order does not DSS Match Records 

under BRAC SS&D/IMSP 

1. ORIGINATOR: Defense Logistics Agency (DLA) J-331, 703-325-1924 (DSN 427)

2. FUNCTIONAL AREA: Primary: Supply/ Logistics

3. REFERENCES: 

a. Functional Requirements for DLA’s implementation of Base Realignment and Closure 

(BRAC) Retail Supply, Storage and Distribution (SS&D)/Inventory Management and Stock 

Positioning (IMSP) Spiral 2. 

b. DLMSO memorandum dated May 06, 2010, PDC 366A, Procedures and Additional Data 

Content supporting Requisitions, Requisition Alerts, and Unit of Use Requirements under Navy 

BRAC SS&D/IMSP. 

c. AT&L Memorandum transmitted April 21, 2010, subject: Proposed Changes in 

support of Navy BRAC Inventory Management and Stock Positioning (IMSP) Spiral II. This 

memo documents Deputy Assistant Secretary of Defense for Supply Chain Integration (DASD 

(SCI)) direction provided to DLA and Navy authorizing immediate implementation of this DLMS 

change. 

4. REQUESTED CHANGE:

a. Description of Change: This change request authorizes the use of a new management 

code on the DLMS 945A, Material Release Denial, indicating a denial has occurred on a request 

for a Navy Shipyard (NSY) maintenance customer. Inventory is not affected by the use of this 

code. The NSYs have a requirement to relate Direct Material Inventory (DMI) to a protection 

document number (either an unfunded requisition alert document number for DLA owned material 

or a Navy funded requisition document number for Navy owned material) and Job Order (JO). 

When a Material Release Order (MRO) (940R) is processed and no match for the protection 

document number and JO exist in the Distribution Standard System (DSS) database the request 

will be denied to the material owner, but no adjustment to inventory will be made. 

b. Background: As a result of the 2005 BRAC decision, retail supply, storage and 

distribution functions and associated infrastructure supporting the Navy industrial/maintenance 

sites will transfer to DLA. Inventory positioned at the NSY sites to support the maintenance 

mission will be related to a protection document number and job order. This protection 

information will be used to issue the material to the correct job upon request. Material reserved for 

a specific job cannot be used to fill another job’s request. 

c. Detailed Procedures: 
ADC 391 Attachment 

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(1) NSY sites will request production consumable material from DLA in advance 

of the start of an availability using an unfunded requisition alert. For Depot Level Repairable 

(DLR), Nuclear Support Consumables, or Navy Program Owned Material, NSYs will submit 

funded requisitions to the designated source of supply. The document number and job order 

number on these requests will be used to relate a specific quantity and material positioned at a 

shipyard. 

(2) The NSY sites will generate a funded requisition to Enterprise Business 

System (EBS) for DLA owned assets or a MRO to DSS for Navy-owned assets when the artisan 

begins work. Either of these requests will reflect the same document number and job order used to 

protect the material while in storage. The data elements will be passed to the storage system on 

the DLMS transaction 940R, MRO, for DSS to use in accessing picklist information and also to 

locate the material within the warehouse. 

(3) In instances when the document number and JO matches DSS files, the 

material will be pulled and delivered to the artisan. DSS will generate all applicable supply and 

shipment status transactions. 

(4) When the protection document number and job order on the material release 

order do not match the DSS files, a material release denial will be generated back to the material 

owner with the new management code. No inventory adjustment will be made to owner assets. 

(5) The material owner (DLA or NSY) system [DLA Enterprise Business System 

(EBS) or NSY Material Access Technology (MAT)] will receive the denial with the new 

management code and determine the appropriate action (assessing availability of 

protected/unprotected stock and cause of mismatch). 

(6) DLA or Navy may subsequently generate a DLMS Warehouse Service 

Request 940S or an Asset Reclassification 846A, as appropriate, to request the protection of 

currently unprotected material under the previously denied protection document number and JO or 

generate an 846A requesting the modification from an existing protection document number and 

JO for the same material to the previously denied protection document number and JO. DSS will 

process the request to assign or modify protection and respond accordingly. The material owner 

system will then generate a new material release order for the material previously denied. 

(7) Refer to Enclosure 1 for MILSTRAP, Appendix 2.6, revisions. Comparable 

changes will be made to the DLMS Dictionary. The new Management Code Q is established as 

follows: 

 Management Code Q Denied. Storage activity unable to match materiel release order to a 

protection document number and job order number. Requested stock 

cannot be released. Applicable to DLA Navy industrial activity support 

agreement. 

5. Alternatives: None 

6. REASON FOR CHANGE: Mapping a new management code to the 945A supports the 

requirement to provide visibility of denials occurring when the protection document number and 
ADC 391 Attachment 

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job order combination do not match the records in DSS. This action will prevent material at NSY 

sites from being issued incorrectly. This requirement is applicable to both Navy and DLA owned 

assets. 

7. ADVANTAGES AND DISADVANTAGES:

 a. Advantages: Ensure material positioned for a specific availability is issued only to that 

job and to identify any discrepancies in the level of protection for that availability does not match 

between systems. 

 b. Disadvantages: N/A. 

8. IMPACT: 

 a. Policy and Procedures: 

 (1) On March 11, 2010, the Deputy Assistant Secretary of Defense for Supply Chain 

Integration authorized DLA and Navy to proceed with development of procedures associated with 

the industrial activity support agreements under BRAC. Although this requirement was not 

identified at the time, the authorization to proceed is applied. 

 (3) Update to DoD 4140.1-R, DoD Supply Chain Materiel Management Regulation, to 

address protection aspects under SS&D is recommended. 

 (4) The DLMS manual procedures will be provided separately. 

 b. DAASC Mapping. No change. 

c. DLMS Data Content. No change other than code value addition for Management Code 

identified above. 

 d. Implementation Schedule. Testing may begin June 2010. The first site goes live January 

2011, the EBS functionality will be put in production December 2010. 
ADC 391 Enclosure 1 

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Enclosure 1, MILSTRAP Revision 

 DoD 4000.25-2-M 

AP2.6. APPENDIX 2.6

MANAGEMENT CODES

AP2.6.2. ISSUE RELATED TRANSACTIONS. Management codes are assigned for use in 

MILSTRAP related transactions (DI Code D7_ Issues, DG_ Backorders, and DHA Demands) and 

MILSTRIP transactions (DI Code A4_ Referral Orders, A5_ Materiel/Disposal Release Orders, 

A6_ Materiel/Disposal Release Denials, and AE6 Supply Status), and related release 

documentation (when applicable), as indicated below: 

CODE APPLICABLE DI CODES EXPLANATION

A thru L Appropriate DI codes Reserved for assignment by Component managing 

the item; not assigned by DoD. 

M D7_ less D7J, A__ less A5J 

and A6_ 

Backorder release. 

M D7J, A5J Materiel condemned. Quantity indicated shipped 

direct to the DRMO or other authorized/required 

disposal action has been taken. (Excludes items for 

which shelf-life has expired and cannot/will not be 

extended.) 

M All other DI codes Reserved for future DoD assignment. 

N DHA, D7_, A4_ Nonrecurring demand. 

N All other DI codes Reserved for future DoD assignment. 

O DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

O All other DI codes Reserved for future DoD assignment. 

P DHA, D7_, A4_ Nonrecurring demand for special program 

requirements. 

P 

P 

AE_1

All other DI codes 

Re-requisitioned materiel alternatively sourced 

subsequent to receipt of deficient materiel. 

Applicable to status related to DLMS requisition 

alerts, requisitions, and applicable follow-on 

transactions for materiel requisitioned from DLA 

under an industrial activity support agreement2. 

Reserved for future DoD assignment. 

 

1

 Refer to ADC 352, implementation date January 2011. 
ADC 391 Enclosure 1 

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CODE APPLICABLE DI CODES EXPLANATION

Q A6_ Denied. Storage activity unable to match materiel 

release order to a protection document number 

and job order number. Requested stock cannot be 

released. Applicable to DLA Navy industrial 

activity support agreement. 

Q All other DI codes Reserved for future DoD assignment. 

R DHA, D7_, A4_ Recurring demand. 

R A5_ Pre-inventory document. 

R A6_ Denied. This denial results from a receipt posted in 

error during real-time “Issue from Receiving” 

processing, or from discovery of a receipt 

processing error during denial research. 

Distribution depot to submit receipt reversal. 

R AE_3

 Requisition delayed due to storage activity denial. 

R All other DI codes Reserved for future DoD assignment. 

S DHA, D7_, A4_ Commissary resale demand. 

S AE64 LRO rejected due to duplication of suffix code 

internal to receiving Service. LRO may be resent 

with suffix code advanced. 

S All other DI codes Reserved for future DoD assignment. 

T D7J, A5J Materiel condemned. Shelf-life has expired and 

cannot/will not be extended. Quantity indicated 

shipped direct to DRMO or other authorized/ 

required disposal action has been taken. 

T All other DI codes Reserved for future DoD assignment. 

U A5_ Post inventory document. 

U All other DI codes Reserved for future DoD assignment. 

V All DI codes Reserved for future DoD assignment. 

W AE6, A4_5

A6_, D7_6

Denied. Cannot identify DoDAAC/MAPAC of 

designated materiel recipient. 

 2

 Expanded use for all Components requisitioning from DLA is planned for future implementation (approximately 

2014). 

3

 Authorized for use in intra-Army supply status (ADC 191), and subsequent expanded for inter-Service/Agency used 

(ADC 312). Implementation outside Army applications is pending. 

4

 Authorized for use in Army interface with DLA in response to a DLA-directed LRO. 5

 Authorized for use only in intra-Navy D7_ Issue transaction reversals and in D7_ Issue transaction reversals between 
ADC 391 Enclosure 1 

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CODE APPLICABLE DI CODES EXPLANATION

W All other DI codes Reserved for future DoD assignment. 

X AE6, A4_3

A6_, D7_4

Denied. Consignee, freight forwarder, or country 

representative has advised that issue of this materiel 

will constitute a duplicate shipment. 

X All other DI codes Reserved for future DoD assignment. 

Y A6_7 Denied. Materiel pre-positioned at a forward site 

associated with the identified storage activity for 

Navy industrial activity (IA) maintenance 

operations. 

Y All other DI codes Reserved for future DoD assignment. 

Z D7_, DG_, A6_, Exception Data entered in remarks or follows by 

separate correspondence. 

0 All DI codes Reserved for future DoD assignment. 

1 AE6, A4_5

A6_, D7_6

Denied. Stock exhausted; unsuccessful storage 

activity search has been made. 

1 All other DI codes Reserved for future DoD assignment. 

2 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in condition 

requested. 

2 All other DI codes Reserved for future DoD assignment. 

3 AE6, A4_8

A6_, D7_9

Denied. Materiel not available in proper shelf-life. 

3 All other DI codes Reserved for future DoD assignment. 

4 AE6, A4_5

A6_, D7_6

Denied. Materiel not available in type pack 

(overseas or domestic) requested (subsistence only) 

or specified lot number cannot be released 

(ammunition only). 

4 All other DI codes Reserved for future DoD assignment. 

5 AE6, A4_5

A6_, D7_6

Denied. Reidentification or reclassification of 

assets in process. Storage activity to advise results 

of reidentification or reclassification. 

 

Navy Specialized Support Points and DSCs. 

6

 Authorized for use only in intra-Navy referral orders. 

7

 Refer to ADC 370. 

8

 See footnote 3 on page AP2.6-5. 

9

 See footnote 4 on page AP2.6-5. 
ADC 391 Enclosure 1 

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CODE APPLICABLE DI CODES EXPLANATION

5 All other DI codes Reserved for future DoD assignment. 

6 AE6, A4_5

A6_, D7_6

Denied. No record of NSN at storage activity. This 

denial results from review of the storage records 

and the storage activity has not conducted a 

physical search for the item. 

6 All other DI codes Reserved for future DoD assignment. 

7 AE6, A4_10

A6_, D7_11

Denied. Zero balance in an issuable condition 

indicated on storage activity custodial/ 

memorandum record and no record location exists. 

This denial results from review of the storage 

records and the storage activity has not conducted a 

physical search for the item. 

7 All other DI codes Reserved for future DoD assignment. 

8 Appropriate DI codes Reserved for assignment by the Component 

managing the item; not assigned by DoD. 

9 AE6, A4_5

A6_, D7_6

Denied. To ICP from storage. Item was ordered in 

one continuous length only but is not so available. 

9 All other DI codes Reserved for future DoD assignment. 

 

10 See footnote 3 on page AP2.6-5. 

11 See footnote 4 on page AP2.6-5.