Attachment, Page 1

ADC 316B 

New Distribution Code (111) for the Retail Transportation and Supply 

Receipt/Acknowledgement Interchange Transactions (940R and 945A) 

1. ORIGINATOR: Department of the Air Force, 754th ELSG/ILSS, DSN 596-2012; 

Commercial (334) 416-2012 

2. FUNCTIONAL AREA:

Primary: Transportation 

Secondary: Supply Chain Visibility and Accountability 

3. REFERENCES: 

a. DoD 4000.25-M, Defense Logistics Management System (DLMS), Volume 3, 

Chapters 1 and 2 

b. DoD 4000.25-1-M, Military Standard Requisitioning and Issue Procedures 

(MILSTRIP), Chapters 2, 3, 4, and Appendixes 2.1, 2.12, 2.16, and 3.10 

c. DLMSO memorandum subject: Approved Defense Logistics Management System 

(DLMS) Change (ADC) 316, Retail Transportation and Supply Receipt and 

Acknowledgement Transactions (Transportation/Supply), (Staffed as PDC 324), dated 

February 19, 2009. 

d. Addendum to Approved Defense Logistics Management System (DLMS) Change 

(ADC) 316A, USAF Requirements for Item Record Data and Unique Item Tracking 

(UIT) using the Materiel Release (DLMS Supplement 940R) under Transportation and 

Supply Receipt and Acknowledgement Interchange (Supply).

4. REQUESTED CHANGE: 

a. Background: ADC 316 implemented a standardized interchange between retail 

transportation and supply through the use of EDI transactions, specifically the Material Release, 

940R, and Material Release Advice, 945A. This standard exchange provides the ability to preposition release order data in transportation, submit follow-up status messages to transportation 

requesting updated shipment status, submit cancellation requests to transportation for release 

orders already turned over to transportation for shipment planning and execution, provide supply 

status messages from transportation to supply, provide cancellation response messages from 

transportation to supply, and submit material release confirmation messages from transportation 

to supply when the material has shipped. 
Attachment, Page 2

b. Requested Changes: The purpose of this change is to clearly identify the 

transactions used for the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange. The distribution code identified for use in ADC 316 was “1”, which was reserved 

for use. After a review by DAASC, it was determined there were a small number of transactions 

using distribution code “1”, but not in Retail Transportation and Supply interchange transactions. 

In order to eliminate any confusion on the use of the distribution code for the Retail Supply and 

Transportation interchange, a new code is proposed. The new code is “111”. 

c. Description of Changes in detail: 

(1) To denote a transaction is in support of the Retail Transportation and Supply 

Receipt and Acknowledgement Interchange, it shall contain a designated distribution code as 

delineated below. 

(2) The designated distribution codes for this interchange are as follows: 

 EDI 940R and EDI 945A LQ01 = “AK” and LQ02 = “111” 

 MILS distribution code = “111” 

d. Procedures: The following changes for this addendum and the specific 

implementation of the DS 940R and 945A in this document are identified below. 

(1) An update to the Material Release 940R and Material Release Advice 945A are 

provided in the tables below. The Distribution code is changed from “1” to “111”. 

(2) DAAS map changes will be required based on the contents of this addendum. 

The MILS version of the confirmation transaction does not carry the distribution code; therefore 

no change is required in that instance. This is not considered a conversion problem because 

confirmation transactions under this interface will be generated in the DLMS format vice MILS 

format. 

(3) The new distribution code for this specific use shall be added to DoD 4000.25-M, 

Volume 3, Transportation (Enclosure 1), and the DoD 4000.25-M-1, MILSTRIP (Enclosures 2 to 

6). See the excerpts provided in the enclosures for specific details and locations of the code 

changes in the manuals. 

(4) The DLMS Dictionary and the DAAS listing of Distribution Codes will be 

updated as identified in MILSTRIP APPENDIX 2.12 (Enclosure 2): 

# Location Revision to 

4030 940R, Material Release 

Reason for Change 

1 DLMS 

Introductory 

Note 

Add Approved Addendum to ADC 316B to DLMS Introductory 

note 6:

- Approved Addendum to ADC 316B, New Distribution Code 

(111) for Retail Transportation and Supply Receipt and 

Acknowledgement Interchange Transactions (940R and 945A) 

To identify changes 

in the DS. 
Attachment, Page 3

2 1/W0507/0200 Modify DLMS Notes as highlighted:

A6 Modified 

DLMS Note: 

1. Only use when this message supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2). 

2. Applies to material release order (A2_/A5_)/disposal 

release order (A5J)/redistribution orders (A4_), material 

release inquiries (AF6)/disposal release inquiries (AFJ) and 

material release cancellation (AC6)/disposal release 

cancellation (ACJ) transactions, except for multi-pack and 

assemblage processing as defined for W0507=“CN” or 

“ME”. 

3. Used in conjunction with a distribution code = “111”.

4. DLMS enhancement; see introductory DLMS note 4f. 

CN Consolidated 

DLMS Note: 

1. Only use when this message supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2). 

2. Use to advise that this message supports multi-line release 

order/supply documentation in support of multi-pack 

processing. The N9/0900 is authorized for use to identify 

the lead document number for the multi-pack. The W01 

subloop (Loop ID - 0310) is authorized to be repeated to 

provide the supply information lead document number and 

each of the document numbers contained within the multipack. 

3. Use to advise that this follow-up request is in support of 

multi-pack processing. The N9/0400 will carry the lead 

document number for the status inquiry. No looping of the 

W01 subloop (Loop ID – 0310) is required for multi-pack 

contents. 

4. Used in conjunction with a distribution code = “111”.

5. Cancellation requests for multipacks shall be at the single 

line level. 

6. DLMS enhancement; see introductory DLMS note 4f. 

ME Merge 

DLMS Note: 

1. Only use when this message supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2). 

2. Use to advise that this message supports multi-line release 

order/supply documentation in support of assemblage (e.g., 

To change the 

distribution code in 

support of the Retail 

Transportation and 

Supply Interface. 
Attachment, Page 4

medical) processing. The N9/0900 is authorized for use to 

identify the Assemblage Identification Number for the 

assemblage. The W01 subloop (Loop ID - 0310) is 

authorized to be repeated to provide the supply information 

associated with each of the internal document numbers 

contained within the assemblage. 

3. Use to advise that this follow-up request is in support of 

assemblage processing. The N9/0400 will carry the 

Assemblage Identification Number for the status inquiry. 

No looping of the W01 subloop (Loop ID – 0310) is 

required for assemblage contents. 

4. Used in conjunction with a distribution code = “111”.

5. Cancellation requests for assemblages (e.g., medical) shall 

be at the AIN level. 

6. DLMS enhancement; see introductory DLMS note 4f. 

# Location Revision to 

4010 945A, Material Release Advice 

Reason for Change 

1 DLMS 

Introductory 

note 

Add Approved Addendum to ADC 316B to DLMS introductory 

note 5:

- Approved Addendum to ADC 316B, New Distribution Code 

(111) for Retail Transportation and Supply Receipt and 

Acknowledgement Interchange Transactions (940R and 945A) 

To identify changes 

in the DS. 

2 1/W0612/20 Modify DLMS Notes as indicated:

A6 Modified 

DLMS Note: 

1. Only use when this message supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2). 

2. Applies to solicited and unsolicited material release inquiry 

(AE6)/disposal shipment inquiry (AEJ) in support of 

supply status and cancellation responses, material release 

and disposal release confirmations, except for multi-pack 

and assemblage processing as defined for W0507=“CN” or 

“ME”. 

3. Used in conjunction with a distribution code = “111”. 

4. DLMS enhancement; see introductory DLMS note 4f. 

To change the 

distribution code in 

support of the Retail 

Transportation and 

Supply Interface. 
Attachment, Page 5

CN Consolidated 

DLMS Note: 

1. Only use when this message supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2). 

2. Use to advise that this message is a status response in 

support of multi-pack processing. The N9/0040 is 

authorized for use to identify the lead document number 

for the multi-pack. No looping of the W12 subloop (Loop 

ID – 0310) is required for multi-pack contents; if the 

shipment is partialled, then the W12 loop shall be repeated 

to document each partial TCN. 

3. Used in conjunction with a distribution code = “111”.

4. Cancellation responses for multipacks shall be at the single 

line level. 

5. DLMS enhancement; see introductory DLMS note 4f. 

ME Merge 

DLMS Note: 

1. Only use when this message supports the Retail 

Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2). 

2. Use to advise that this message is a status response in 

support of assemblage (e.g., medical) processing. The 

N9/0040 is authorized for use to identify the Assemblage 

Identification Number for the assemblage. No looping of 

the W12 subloop (Loop ID – 0310) is required for 

assemblage contents; if the shipment is partialled, then the 

W12 loop shall be repeated to document each partial TCN. 

3. Used in conjunction with a distribution code = “111”. 

4. Cancellation responses for assemblages (e.g., medical) 

shall be at the AIN level. 

5. DLMS enhancement; see introductory DLMS note 4f. 

5. REASON FOR CHANGE: The change is required to associate the use of the distribution 

code of “111” with only the Retail Transportation and Supply Interchange (ADC 316). The 

retail transportation and supply interchange provides visibility and accountability of government 

assets shipped within the Defense Transportation System (DTS). In addition, the transactions 

provide end-users an electronic method of obtaining shipment data and status codes on specific 

line items upon inquiry. The distribution code change provides a unique identifier for these 

specific transactions. 
Attachment, Page 6

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: The use of distribution code “111” provides a means of distinguishing the 

use of the 940R and 945A for the bi-directional exchange of shipment data transactions between 

specific supply and transportation systems. Adding this code to the identified transactions helps 

to ensure the correct use and processing of the transactions, and the reporting of asset visibility 

throughout the transportation processing and movement cycle. 

b. Disadvantages: N/A 

7. Impact:

a. Eliminates any confusion about the identification of and processing requirements for the 

transactions used in this authorized scenario. This is accomplished through the use of a specific, 

unique distribution code for the Retail Transportation and Supply Interchange and associated 

transactions. 

b. DAASC will be required to update their maps for the use of distribution code “111” in 

the Retail Transportation and Supply Interchange for the 940R and 945A transactions. 
Attachment, Page 7

List of Enclosures (Attached): 

1. DoD 4000.25-M, Volume 3, Transportation, Chapter 2 

2. DoD 4000.25-1-M, MILSTRIP, Appendix 2.1 

3. DoD 4000.25-1-M, MILSTRIP, Appendix 2.12 

4. DoD 4000.25-1-M, MILSTRIP, Appendix 2.16 

5. DoD 4000.25-1-M, MILSTRIP, Appendix 3.10 

6. DoD 4000.25-1-M, MILSTRIP, Chapter 4 

7. Comment Resolution 
Enclosure 1 

CHAPTER 2 

Enclosure 1, DLMS Manual, Volume 3 Transportation 

C2. CHAPTER 2

RETAIL TRANSPORTATION AND SUPPLY

INTERCHANGE

(STOCK AND NON-STOCK SHIPMENTS)

 C2.3.4. Defense Automatic Addressing System Center (DAASC) Processing. 

DAASC shall route transactions between designated supply and transportation systems 

based on mutual agreements between the trading partners. This includes both DLMScompliant and MILS-compliant systems. 

 C2.3.4.1. Cargo Movement Operations System (CMOS). CMOS shall be 

capable of receiving DLMS-compliant DS 940R, Warehouse Shipping Order, and 

transmitting DS 945A, Warehouse Shipping Advice, messages. 

 C2.3.4.2. Supply Systems. Depending on whether the supply system is 

DLMS-compliant, DAASC shall process the transactions as follows: 

 C2.3.4.2.1. DLMS-Compliant Systems. If the supply system is DLMScompliant, DAASC shall not transform the transactions to/from MILS, based on 

established trading partner profiles held by DAASC. If the supply system is DLMScompliant and is exchanging information about multi-packs, the DS 940R, Warehouse 

Shipping Order, (W0507) and DS 945A; Warehouse Shipping Advice, (W0612) segments 

shall carry Action Code CN; for assemblages (e.g., medical); DS 940R, Warehouse 

Shipping Order, (W0507) and DS 945A, Warehouse Shipping Advice, (W0612) segments 

shall carry Action Code ME; for interchanges other than multi-packs and assemblages; 

DS 940R, Warehouse Shipping Order, (W0507) and DS 945A, Warehouse Shipping 

Advice, (W0612) segments shall carry Action Code A6. Additionally, DS 940R and DS 

945A shall have Distribution Code 111. These action codes and Distribution Code 111

shall denote the applicability of special procedures authorized under this Chapter and 

authorize the use of selected EDI segments and loops to denote contents of multi-packs 

and assemblages. 

 C2.3.4.2.2. MILS-Compliant Systems. If the supply system is MILScompliant, Distribution Code 111 shall be identified to denote the applicability of special 

procedures authorized under this Chapter. Normally DAASC shall transform the 

transactions to/from MILS based on existing maps, except when there is Distribution 

Code 111 in DS 945A, Material Release Advice/Disposal Shipment Advice, messages 

from the transportation system. Distribution Code of 111 authorizes the following actions: 

use of DIC AE6/AEJ for unsolicited supply status responses by the transportation system, 
Enclosure 1 

CHAPTER 2 

use of transportation hold and delay codes in DIC AE6/AEJ, (rp51) by the transportation 

system in addition to its normal usage in the material release confirmation, and use of 

DIC AE6/AEJ in lieu of the DIC AG6/AGJ as a cancellation response by transportation 

system to facilitate usage of the supply status and transportation hold and delay codes. 

 C2.3.5. Retail Transportation and Supply Interchange. The following diagram 

shows the standard transactions that shall occur between retail supply and the 

transportation activity for the business processes covered in this Chapter. 

Note: This process also applies to disposal transactions 

with their applicable DLMS qualifiers and DIC codes

Retail

Source

of Supply

AIS

Retail

TMO

AIS

1.Release Order

940R Material Release/Redistribution Order (W0506=NA/NI)

DIC=A4_/A5_/A2_

2. In-check/Hold Status

945A Material Release Advice (W0611=NO)

DIC=AE6

3a. Status Inquiry 3b. Status Response

940R Material Release Inquiry (W0506=NB)

DIC=AF6

945A Material Release Advice (W0611=NL)

DIC=AE6

4a. Order Cancellation 4b. Order Cancellation Response

940R Material Release Cancellation (W0506=ND)

DIC=AC6

945A Material Release Advice (W0611=NL)

DIC=AE6

5. Shipment Notification

945A Material Release Confirmation (W0611=NJ)

DIC=AR_

Figure C2.F1 – Retail Transportation and Supply Data Interchange 

 C2.3.5.1. DLMS and MILS Transaction Designations. To denote a transaction 

is in support of the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange, it shall contain the designated action code and/or distribution code as 

delineated below. 
Enclosure 1 

CHAPTER 2 

 C2.3.5.1.1. Action Code (Other than Multi-packs and Assemblages (e.g., 

Medical))

 C2.3.5.1.1.1. DS 940R W0507 = “A6” 

 C2.3.5.1.1.2. DS 945A W0612 = “A6” 

 C2.3.5.1.2. Action Code (Multi-Packs and Assemblages (e.g., Medical))

 C2.3.5.1.2.1. Multi-Packs. DS 940R W0507 = “CN” and DS 945A 

W0612 = “CN” 

 C2.3.5.1.2.2. Assemblages. DS 940R W0507 = “ME” and DS 945A 

W0612 = “ME” 

 C2.3.5.1.3. Distribution Code 

 C2.3.5.1.3.1. DS 940R and DS 945A LQ01 = “AK” and LQ02 = 111

 C2.3.5.1.3.2. MILS Distribution Code = 111

 C2.3.5.2. Pre-positioned Transactions from Supply. For designated supply 

trading partners, DAASC shall transmit copies of DS 940R, Material Release 

Order/Disposal Release Order/Redistribution Order, (DICs A2_/A5_/A5J/A4_) 

transactions to the designated transportation system to be pre-positioned awaiting actual 

arrival of cargo from the supply warehouse. The applicable transactions can be readily 

identified by use of Distribution Code = 111. Additionally, the action code in DS 940R 

(W0507) and DS 945A (W0612) will be either “A6, “CN”, or “ME”. 

 C2.3.5.3. Receipt/In-Check of Cargo by Transportation. Upon physical 

receipt/in-check of cargo by transportation, the transportation system shall self-initiate DS 

945A, Material Release Advice/Disposal Shipment Advice, (DIC AE6/AEJ) supply status 

response message to notify the supply activity via DAASC that the property has been 

received. Since there was no initial DS 940R, Material Release Inquiry/Disposal Release 

Inquiry, (DIC AF6/AFJ) follow-up request prompting the status message, the X12 code of 

“NO” shall be inserted in the W0611 segment to denote that this is being used by 

transportation to report cargo processing status prior to material release confirmation and 

a code of “A6” shall be inserted in the W0612 segment to denote that the supply status 

response is part of the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange . To facilitate mapping of DS 945A, Material Release Inquiry/Disposal 

Release Inquiry, to a MILS DIC AE6/AEJ transaction, the distribution code shall carry a 

value of “111” to inform DAASC of the special routing and generation of an unsolicited 

supply status message and to authorize the use of the transportation hold and delay code 

in lieu of a signal code for a supply status response, in addition to the material release 

confirmation where it normally is reported. If the material is later placed into a 

transportation hold status, such as awaiting air clearance, a self-initiated DS 945A, 
Enclosure 1 

CHAPTER 2 

Material Release Advice/Disposal Shipment Advice, supply status message shall be 

generated for every reportable status change, prior to shipment. DS 945A, Material 

Release Advice/Disposal Shipment Advice, (W0611), LQ and G62 segment values for 

this step are as follows: 

 C2.3.5.3.1. In-Check Reporting. To report in-check of cargo, W0611 = 

“NO” and W0612 = “A6”; LQ01 = “AK” and LQ02 = “111”; LQ01 = “81” and LQ02 = “BA”; 

G6201 = “17” and G6202 = estimated shipping date in CCYYMMDD format. 

 C2.3.5.3.2. Transportation Hold and Delay Reporting. To report a 

transportation hold and delay status, W0611 = “NO” and W0612 = “A6”; LQ01 = “AK” and 

LQ02 = “111”; LQ01 = “BC” and LQ02 = the authorized code values from the 

Transportation Hold Code table located at the following web address: https://wwwtmds.c2.amc.af.mil/TMDS/dtr_index.xsql; G6201 = “17” and G6202 = the estimated 

shipping date in CCYYMMDD format. 

 C2.3.5.4. Status Inquiry and Response. The supply system will initiate DS 

940R, Material Release Inquiry/Disposal Release Inquiry, (DIC AF6/AFJ) message for 

follow-up requests to inquire on the status of a release order turned over to transportation 

for shipping; the W0507 segment shall carry an “A6” to denote that the follow-up request 

is part of the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange. Based upon elapsed time from either the initial release of the material 

release order/disposal release order/redistribution order or the estimated shipping date 

from the material release advice/disposal shipment advice, the supply system will initiate 

the inquiry using normal follow-up procedures, with communications via DAASC. The 

transportation system shall respond to a follow-up request with DS 945A, Material 

Release Advice/Disposal Shipment Advice, supply status response message with an “A6” 

in the W0612 segment and Distribution Code 111 to denote that the supply status 

response is part of the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange. Distribution Code 111 also authorizes the use of the transportation hold and 

delay code in lieu of the signal code, as applicable for a supply status response, in 

addition to the material release confirmation where it normally is reported. DS 945A, 

Material Release Advice/Disposal Shipment Advice, W0611, W0612, LQ and G62 

segment values for this step are as follows: 

 C2.3.5.4.1. Material Release Order

 C2.3.5.4.1.1. W0611 = “NL” 

 C2.3.5.4.1.2. W0612 = “A6” 

 C2.3.5.4.1.3. LQ01 = “AK” and LQ02 = “111” 

 C2.3.5.4.2. Disposal Release Order

 C2.3.5.4.2.1. W0611 = “NQ” 
Enclosure 1 

CHAPTER 2 

 C2.3.5.4.2.2. W0612 = “A6” 

 C2.3.5.4.2.3. LQ01 = “AK” and LQ02 = “111”

 C2.3.5.4.3. To report the applicable supply status code, LQ01 = “81” and 

LQ02 = authorized code values from DOD 4000.25-1-M, Appendix 2.16. Typical status 

codes that may be reported by transportation are “BA” to denote the item is being 

processed for release and shipment (inchecked) or “BF” to denote that transportation has 

no record of the document for the follow-up request. When providing a “BA” status, 

G6201 = “17” and G6202 = estimated shipping date in CCYYMMDD format. 

 C2.3.5.4.4. To report a transportation hold and delay status, LQ01 = “AK” 

and LQ02 = “111”; LQ01 = “BC” and LQ02 = authorized code values from the 

Transportation Hold Code table located at the following web address: https://wwwtmds.c2.amc.af.mil/TMDS/dtr_index.xsql; G6201 = “17” and G6202 = estimated shipping 

date in CCYYMMDD format. 

 C2.3.5.5. Cancellation Requests and Responses. The supply system shall 

initiate DS 940R, Material Release Cancellation/Disposal Release Cancellation, (DIC 

AC6/ACJ) message when it wants to issue a cancellation request to the transportation 

system for release orders that have already been turned over to transportation for 

shipping; the W0507 segment shall carry an “A6” to denote that the cancellation request 

is part of the Retail Transportation and Supply Receipt and Acknowledgement 

Interchange. Normal cancellation request procedures shall apply. The transportation 

system shall respond to the cancellation request with DS 945A, Material Release 

Advice/Disposal Shipment Advice, message, with an “A6” in the W0612 segment. The 

distribution code shall carry a value of “111” to inform DAASC of the use of the supply 

status response (MILS DIC AE6/AEJ format) as part of the Retail Transportation and 

Supply Interchange. In addition to Distribution Code 111 identifying the retail interface, it 

also authorizes the use of supply status codes, as a response to the cancellation request. 

DS 945A, Material Release Advice/Disposal Shipment Advice, W0611, W0612 and LQ 

segment values for this step are as follows: 

 C2.3.5.5.1. Material Release Order

 C2.3.5.5.1.1. W0611 = “NL” 

 C2.3.5.5.1.2. W0612 = “A6” 

 C2.3.5.5.1.3. LQ01 = “AK” and LQ02 = “111”

 C2.3.5.5.2. Disposal Release Order. 

 C2.3.5.5.2.1. W0611 = “NQ” 

 C2.3.5.5.2.2. W0612 = “A6” 
Enclosure 1 

CHAPTER 2 

 C2.3.5.5.2.3. LQ01 = “AK” and LQ02 = “111”

 C2.3.5.5.3. To report the applicable supply status code associated with 

the cancellation response, LQ01 = “81” and LQ02 = authorized code values from DOD 

4000.25-1-M, Appendix 2.16. Typical status codes that may be reported by transportation 

are “BF” to denote that transportation has no record of the document for the cancellation 

request, “BQ” to denote that the cancellation request is confirmed and the release order is 

no longer being processed for shipment, and “B8” to denote that the quantity requested 

for cancellation cannot be processed because the item has already been shipped. 

 C2.3.5.6. Shipment Notification (Material Release Confirmation). Once the 

material is shipped, the transportation system shall initiate DS 945A, Material Release 

Confirmation/Disposal Release Confirmation, (DIC AR_) material release confirmation 

message to notify the supply system via DAASC that the material has been shipped. 

The W0612 segment shall contain an “A6” and Distribution Code 111. Upon receipt of 

DS 945A, Material Release Confirmation/Disposal Release Confirmation, (DIC AR_), the 

supply system shall transmit, via DAAS, the required DS 856S, Shipment Advice, (DIC 

AS_) messages to the designated recipients, following normal supply business rules. 

Note: The retail supply system shall apply the original distribution code in lieu of the 

specially assigned code value of “111” in the shipment status messages. DS 945A, 

Material Release Confirmation/Disposal Release Confirmation, W0611, W0612, and LQ 

segment values for this step are as follows: 

 C2.3.5.6.1. Material Release Order

 C2.3.5.6.1.1. W0611 = “NJ” 

 C2.3.5.6.1.2. W0612 = “A6” 

 C2.3.5.6.1.3. LQ01 = “AK” and LQ02 = “111”

 C2.3.5.6.2. Disposal Release Order

 C2.3.5.6.2.1. W0611 = “NM” 

 C2.3.5.6.2.2. W0612 = “A6” 

 C2.3.5.6.2.3. LQ01 = “AK” and LQ02 = “111”

 C2.3.5.6.3. Partial Transportation Control Numbers. If the shipment is 

partialled into multiple TCNs (e.g., alpha character other than “X” in record position 16), 

the W12 sub-loop will be repeated for each related partial TCN (e.g. record positions 1-15 

are identical) with the TCN and the document number for the shipment identified in the 

N9/0040 segment. 
Enclosure 2 

APPENDIX 2.1 

Enclosure 2, MILSTRIP Appendix 2.1 

AP2.1. APPENDIX 2.1

DOCUMENT IDENTIFIER CODES

DOCUMENT IDENTIFIER CODES

NUMBER OF CHARACTERS: Three 

TYPE OF CODE: Alpha/Numeric 

EXPLANATION: Provides means for identifying a transaction as to the 

system to which it pertains and further identifies such 

transaction as to its intended purpose and usage 

RECORD POSITION(S): 1 through 3 

CODE DOCUMENT TITLE EXPLANATION

AE6 Supply Status To ICP/IMM from storage or reporting activity in 

response to a DI AF6, DI AC6, DI A4_ with Distribution 

Code 2, or A5_, when a DI AR_ or AS6, does not apply. 

From transportation to retail supply activity, unsolicited, 

with Distribution Code 111 to provide cargo incheck and 

hold/delay status. See DoD 4000.25-M, Volume 3, 

Chapter 2. 
 DoD 4000.25-1-M, October 2007 

Enclosure 3 

APPENDIX 2.12 

Enclosure 3, MILSTRIP Appendix 2.12 

AP2.12. APPENDIX 2.12

DISTRIBUTION CODES

AP2.12.3. Numeric Distribution Codes. Current use of numeric distribution codes are as 

follows: 

CODE USE

1 Reserved for assignment by the DoD MILSTRIP System Administrator. 

2 For use by IMMs to identify transactions associated with lateral redistribution of DoD 

consumable assets 

3 For use by IMMs to identify transactions associated with lateral redistribution of DoD 

reparable assets 

4 Use for DoD EMALL requisitions 

5 Reserved for assignment by the DoD MILSTRIP System Administrator 

6 Inter-Component use with the Navy Service Codes N, V, and R 

7 and 8 Inter-Component use with the transmission of MOV requests 

9 Defense Reutilization and Marketing Service 

Federal Center 

Battle Creek MI 49016-3412 

111 Inter-Component use for Retail Transportation and Supply Receipt and Acknowledgement 

Interchange (See DoD 4000.25-M, Volume 3, Chapter 2) 
 DoD 4000.25-1-M, October 2007 

Enclosure 4 

APPENDIX 2.16 

Enclosure 4, MILSTRIP Appendix 2.16 

AP2.16. APPENDIX 2.16

STATUS CODES

REQUISITION TRANSACTION STATUS CODES 

CODE EXPLANATION

BA Item being processed for release and shipment. The ESD is contained in rp 70-73 

when provided in response to a follow-up. For status messages with a distribution 

code in rp54-56 = 111, this status indicates that it is used in support of the Retail 

Transportation and Supply Receipt and Acknowledgement Interchange in response to 

follow-ups and for initial physical in-check of cargo from a retail supply warehouse 

to a transportation system for movement. See DoD 4000.25-M, Volume 3, Chapter 

2.
DoD 4000.25-1-M, October 2007 

Enclosure 5 

APPENDIX 3.10 

Enclosure 5, MILSTRIP Appendix 3.10 

AP3.10. APPENDIX 3.10

SUPPLY STATUS

(ISSUES FROM STOCK)

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Document Identifier 1-3 Enter DI AE_. 

Routing Identifier 4-6 Enter RI of the supply source furnishing the 

supply status (RI From). If used as a DI AE6 

transaction, enter the RI of the supply source to 

which the transaction will be sent (RI To).1

Media and Status 7 Enter M&S as shown in the original requisition. 

Stock or Part Number 8-22 Enter NSN or part number. 

Unit of Issue 23-24 Enter U/I. 

Quantity 25-29 a. Enter quantity for which status is provided. 

b. For ammunition items only (FSG 13), enter an 

“M” in rp 29 to express in thousands any quantity 

exceeding 99,999. Example: A quantity of 

1,950,000 will be expressed as 1950M (1950 in 

rp 25-28 and an “M” in rp 29). 

Document Number 30-43 Enter document number as shown in the 

requisition. 

Suffix 44 a. Enter suffix applicable to quantity in rp 25-29 

when the requisitioned quantity is divided into 

separate supply actions. 

b. When the requisition quantity is not divided, 

leave this field blank. 

Supplementary Address 45-50 Enter data from original requisition. 

Signal/Shipment Hold Code 51 Enter data from original requisition.2

Fund 52-53 Enter date from original requisition. 

 

1

 When used by the Material Processing Center (MPC) to notify the Navy customer that material has 

arrived (NL Status) or been delivered (NW or Navy-unique BA Status), rp 4-6 will identify the MPC. 2

 If the Distribution Code in rp54-56 = “111”and the Status Code (rp 65-66) is blank, then rp 51 contains 

the Shipment Hold Code; if a Status Code is present, then rp 51 is the Signal Code. 
DoD 4000.25-1-M, October 2007 

Enclosure 5 

APPENDIX 3.10 

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Distribution 54-56 When used as an AE6 to provide status on the 

processing on an LRO, enter 2 for consumables 

or 3 for reparables in rp 54. Otherwise, enter data 

as shown in the requisition.3

Project 57-59 Enter data from original requisition. 

Priority 60-61 Enter data from original requisition. 

Transaction Date 62-64 Enter the day that corresponds with the date of 

this reply. 

Status 65-66 Enter status code to convey the information 

regarding the status of this transaction. 

Routing Identifier 67-69 Enter the “last known source” to which 

authorized follow-up action will be directed. If 

used as a DI AE6 transaction, the RI will be the 

activity preparing the document.4

Estimated Shipping Date 70-73 When designated by the status code, enter the 

four-position ordinal day by which it is estimated 

the materiel will be shipped.5

Multiple Use6&7 74-80 

Unit Price 74-80 Enter unit price of the stock or part number 

shown in rp 8-22. When the status code in rp 65-

66 relates to an erroneously routed requisition, 

this field will be left blank. 

OR 

Blank (74-75) Leave blank. 

Minimum Order Quantity (76-80) For C8 Status, enter the minimum order quantity. 

OR 

Blank (74-75) Leave blank. 

 

3

 When used by transportation and supply receipt and acknowledgement interchange, insert Distribution 

Code = “111”

4

 When used by the Material Processing Center (MPC) to notify the Navy customer that material has 

arrived (NL Status) or been delivered (NW or Navy-unique BA Status), rp 67-69 will repeat the 

identification of the MPC. 

5

 When used by the MPC, this will be the date associated with the material arrival (NL Status) or delivery 

(NW or Navy-unique BA Status). 

6

When used by storage in response to a query by the ICP (DI AE6), this data may be omitted at Component option.

7

DI AE9 transactions generated by DAAS will always be blank in rp 74-80.
DoD 4000.25-1-M, October 2007 

Enclosure 5 

APPENDIX 3.10 

FIELD LEGEND

RECORD

POSITION(S) ENTRY AND INSTRUCTIONS

Federal Supply 

Schedule Number8

(76-80) For DA Status, enter Federal Supply Schedule 

Number constructed as follows: 

rp 76-77 Group (numeric) rp 78-79 Part 

(numeric) rp 80 Section (alphabetic). 

For DI AE6 Transactions with Status Code BY

 70-71 Leave blank. 

 72 

If status code (rp 65-66) is BY (previously 

denied MRO), enter appropriate denial 

management code. 

 73 Leave blank. 

Unit Price9 74-80 Enter unit price of the stock or part number 

shown in rp 8-22. 

For DI Code AE_ Transactions with Status Code CE

 79-80 

For transactions containing rejection Status 

Code CE in rp 65-66, supply source will enter 

the correct unit of issue in rp 79-8010. 

For DI Code AE_ Transactions with Status Code BD (Army only)

Management Code 72 If status code (rp 65-66) is BD enter denial 

Management Code R, indicating a denial/refusal 

to the Standard Army Retail Supply System 

(SARSS) operating under Army Single Stock 

Fund.

For DI AE6 Transactions with Status Code BY

 70-71 Leave blank. 

Management Code 72 If status code (rp 65-66) is BY (previously 

denied MRO), enter appropriate denial 

 

8

Requirement to use DA requisition rejection status to indicate the supply source is direct ordering from 

the Federal Supply Schedule last reported as not implemented by USAF. Refer to AMCL 132B. 

9

When used by storage in response to a query by the ICP (DI AE6), this data may be omitted at Component option.

10Requirement to provide correct unit of issue when original unit of issue on the requisition could not be converted 

last reported as not implemented by USN and DLA (Subsistence). Refer to AMCL 162.
DoD 4000.25-1-M, October 2007 

Enclosure 5 

APPENDIX 3.10 

management code. 

 73 Leave blank. 

Unit Price11 74-80 Enter unit price of the stock or part number 

shown in rp 8-22. 

 

For DI AE6 Transactions with Distribution Code 2 and Status Code CB (Army/DLA Interface Only)

Management Code 72 If status code (rp 65-66) is CB, enter 

Management Code S, indicating LRO under 

TAV procedures was denied because it matched 

an existing suffix for the document number.

 

11When used by storage in response to a query by the ICP (DI AE6), this data may be omitted at Component option.
DoD 4000.25-1-M, October 2007 

Enclosure 6 

CHAPTER 4 

Enclosure 6, MILSTRIP Chapter 4 

C4. CHAPTER 4

STATUS

C4.1. GENERAL

 C4.1.1. The MILSTRIP System requires that supply sources or MCAs provide status data 

to designated activities as notice of action taken or being taken on MILSTRIP transactions 

received, using status codes in AP2.16. Activities to receive status data and the type of data 

required are designated by entry of an M&S in rp 7 (see AP2.4). A significant distribution code 

in rp 54 also designates monitoring/control offices to receive all status data. In addition to 

supply sources furnishing status, the DAAS also generates status in selected situations as a result 

of editing the stock number field of requisitions. The DAAS status is furnished using the unique 

DI of AE9 and the DAAS RI (from) is cited in these transactions. 

 C4.1.2. Status data is either “supply status” or “shipment status,” prepared by supply 

sources in the applicable format shown in the “3” series appendices. Status data may be 

informational, or require additional action by recipients based on the status code in the 

transaction. 

 C4.1.3. Status transactions from supply sources will be forwarded to DAAS for 

transmission to status recipients. DAAS will transmit status as indicated in AP2.4. 

 C4.1.4. DAAS will pass DI AFY transactions (requests for DoDAAC information) to the 

RI indicated in rp 4-6. DAAS will route DI ASY response transactions containing DoDAAC 

information, without changing the DI, to all eligible status recipients (rp 30-35, 45-50, and 54).12

 C4.1.5. For retail transportation and supply activities participating in the supply receipt 

and acknowledgement interchange, documented in DoD 4000.25-M, Volume 3, Chapter 2, status 

and cancellation responses shall be submitted by the servicing transportation activity to the 

supply activity. Supply activities are still responsible for normal status reporting requirements to 

requisitioners and supply sources. Note: Through use of Distribution Code 111, special status 

and cancellation response procedures apply. See DoD 4000.25-M, Volume 3, Chapter 2 for 

details. 

 

12 Procedures requesting and/or providing the DoDAAC of the initial shipping activity last reported as not 

implemented by DLA (Subsistence) and GSA. Refer to AMCL 5.
DoD 4000.25-1-M, October 2007 

Enclosure 7 

Enclosure 7, Comment Resolution 

Item # Received from Comments Resolution 

1. Navy Approves of proposed addendum to ADC 

316B with no comments.

None required.

2. GSA Concur. Will implement during their future 

system modernization.

None required.

3. USTRANSCOM Concur. None required.

4. Air Force Concur. None required.