2

DISTRIBUTION:

Supply PRC Members:

USA AMCLG-SM/ATCL SAL DLA DLSC LS/LD

USN NAVSUP 4113B/NAVICP 101 01 GSA FCSI

USAF AFMC/LGIA DAASC DSDC SSL

CMC LPS-1 DTRA FCOSCM

DSCA MEAN AP FAA AFZ-500

USCG G-SL NIMA ST D 101

NSA S711

USTRANSCOM TCJ4

cc:

ADUSD(L)MDM

J4

LMI
Approved DLMS Change 16

Automatic Downgrading of Requisition Priority Designator (PD)

for Selected Requisitions

 1. Originator:

a. Service/Agency: U.S. Coast Guard

b. Originator: USCG G-SLP

2. Functional Area: Supply

3. Requested Change:

a. Title: Automatic Downgrading of Requisition PD for Selected Requisitions

b. Description of Change: By direction of the Office of the Secretary of Defense, the

Defense Automatic Addressing System Center (DAASC) has implemented validation of PD

assignment through the requisition process, thereby establishing the capability to monitor

requisitions for misuse of the Force or Activity Designator (F/AD) I. Under this approved

change, USCG requisitions identified for suspected abuse by the DAASC validation process will

be immediately downgraded by the DAASC to a lower priority. The customer will be notified of

this action via supply status transaction. The procedures below provide standard status codes for

this purpose with the understanding that the automatic downgrading criteria may be expanded

beyond the USCG at a later date.

c. Procedures:

(1) Revise DoD 4000.25-1-M, Appendix B14, Priority Designators and

Standard/Required Delivery Dates, paragraph D.b, Validation of F/AD I Activities, to add the

following at the end of the existing paragraph:

"By request of the U.S. Coast Guard, their requisitions (rp 30 equal to Z) identified under the

above validation process will be automatically downgraded. DAASC will change the PD as

indicated, forward the requisition for processing, and report this action back to the

requisitioner in an AE9 transaction with BK status.

If PD is: Then DAASC will change to:

01 03

04 06

11 13”
2

(2) Modify MILSTRIP Appendix A35, Unauthorized Priority Designator

Assignment Report, to add a new requisition detail section.

(a) Modify paragraph A as follows:

"A. The Unauthorized Priority Designator Assignment Report is produced by DAASC to

identify suspected abuse of priority designator (PD) assignment. This report also provides

visibility of requisitions downgraded automatically by DAASC during requisition processing

based upon Service/Agency authorization. See Appendix B14 for detailed discussion on

appropriate PD assignment and validation procedures. The report is prepared monthly.

Summary sections, Parts I, II, IV, and V, are also available quarterly and annually. The report is

in six seven parts:

1. Part I - Service/Agency Summary of Requisitions Submitted Through DAAS

2. Part II - DoDAAC Summary by Service/Agency of Requisitions Submitted Through

DAAS

3. Part III - Requisition Detail by DoDAAC of Requisitions Submitted Through DAAS

4. Part IV - Service/Agency Summary of Requisitions NOT Submitted Through DAAS

5. Part V - DoDAAC Summary by Service/Agency of Requisitions NOT Submitted

Through DAAS

6. Part VI - Requisitions Detail by DoDAAC of Requisitions NOT Submitted Through

DAAS

7. Part VII - Requisitions Detail by DoDAAC of Requisitions Downgraded to a

Lower Priority by DAAS”

(b) Modify paragraph D to add a new subparagraph 3 as follows:

“3. Part VII identifies requisitions which have been subjected to automatic downgrading of

the PD based upon DAASC validation and Service/Agency agreement. Transactions are

grouped by PD and indicate in the header the original and modified PD assignment.”

(3) Revise DoD 4000.25-1-M, Appendix B16, Status Codes, as follows:

“CODE EXPLANATION

 BK Modified.

(1) Requisition data elements have been modified as requested. Examine

data fields in this status document for current requisition data.

(2) Used by DAASC on DI AE9 to advise that the requisition contained a

requisition priority for which the activity was not authorized. The

requisition priority has been downgraded as shown and the requisition

forwarded for processing.”
3

(4) Implement corresponding procedures under DLMS.

4. Reason for Change: On November 03, 1998, the USCG alerted their units by message

R032132Z NOV 98 that the USCG had authorized DAASC to begin automatic downgrading of

unauthorized requisition priority designator (PD) 01, 04, and 11. This was to discourage the

continued unauthorized use of the priority designators as revealed by JCS audit. However,

implementation of this action was delayed to allow the DLMS Supply Process Review

Committee (PRC) to discuss proposed procedures for downgrading and arrive a standard method

by which the process could be extended beyond the USCG at a later time. Evaluation of the

DAASC F/AD I validation process under Approved DLMS Change 9A with Addendum was

deferred from the original date to accommodate redefinition and validation of the F/AD

assignment. It is anticipated that the PRC will begin evaluation of the process and assess impact

of automatic DoD-wide downgrading during the Supply PRC 99-2 meeting. In the interim, it

was the consensus of the Committee at the 99-1 meeting, that the DAASC should begin

automatic downgrading for the USCG using the method described above.

5. Advantages and Disadvantages:

a. Advantages: The current validation process provides a means of monitoring misuse

of requisition priorities, but does not enforce any type of corrective action. Automatic

downgrading, based upon the validation process would ensure against misallocation of limited

resources due to improper assignment of the PD. The implications of DoD-wide automatic

downgrading are serious and potentially negative; however, within the smaller, more controlled

environment of the USCG it is possible to begin the automatic downgrading with no adverse

impact.

b. Disadvantages: None known.

6. Impact:

a. Publications: DoD 4000.25-1-M, MILSTRIP and DoD 4000.25-M, DLMS.

Service/Agency publications as applicable.

b. Systems: DAASC program changes for requisition processing and report preparation

as above.