Subscriptions 

Chapter 6

Version 1.5 ● July 19, 2012
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Table of Contents

6.1 INTRODUCTION................................................................................................................................ 3

6.1.1 TRANSACTION PROCESSING .......................................................................................................... 3

6.1.2 SYSTEM FUNCTIONS...................................................................................................................... 3

6.2 SUBSCRIPTION DEFINITIONS ........................................................................................................ 4

6.3 SUBSCRIPTION ITEMS.................................................................................................................... 5

6.3.1 SEARCH SUBSCRIPTIONS ITEM(S) .................................................................................................. 5

6.3.2 SELECT AUTODIST SUBSCRIPTIONS ITEMS(S)................................................................................. 8

6.3.3 CHANGE AUTODIST SUBSCRIPTIONS ITEMS(S)................................................................................ 9

6.3.4 ADD AUTODIST SUBSCRIPTIONS ITEMS(S)....................................................................................11

6.3.5 CHANGE FLIP SUBSCRIPTIONS ITEM(S)........................................................................................13

6.3.6 ADD FLIP SUBSCRIPTIONS ITEM(S)..............................................................................................15

6.3.7 SEARCH FLEET SUBSCRIPTION ITEM(S) ......................................................................................17
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6.1 Introduction

Subscriptions are distribution processes for providing, requesting and receiving publications on a 

continuing or periodic nature. FLIP subscriptions are provided on a 28, 56, 84, 120 days, etc. schedule. 

FLEET Allowance subscriptions are ‘As Required’ based on ship movement and world events. Automatic 

Distribution subscriptions are based on new versions of individual products. 

Automatic Distribution transactions are those that facilitate the data entry of AutoDist requirements and 

activations when a new version of a product is to be distributed to those customers who have subscribed.

FLIP transactions are those that facilitate the data entry of FLIP requirements and activations to the 

product vendors for distribution to those customers who have subscribed.

FLEET Allowance transactions are those that facilitate the data entry of Allowance requirements, FLEET 

kit activations and Allowance activations for those ships that have asked for a Plan (Permanent) and/or 

Deployment type issue of all required maps.

6.1.1 Transaction Processing

Main > Subscriptions

6.1.2 System Functions
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6.2 Subscription Definitions

Refer to Chapter 20 Appendix A – Data Dictionary.docx
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6.3 Subscription Items

6.3.1 Search Subscriptions Item(s)

Main > Subscriptions > Search Subscription Items (Part 1)

Tip – Depending on the number of subscription items returned, searches can take as long as a few 

minutes.

1. On the Search Subscriptions Items screen, in the Search section, users can enter Customer 

Input, Subscription Type(s), Product Input, Product Input Type(s) or combination of these 

four entries.

Note: There must be an entry in Customer Input field and/or Product Input field.

2. Click Search button to proceed to the next section of the same screen, the Subscription Items 

section.

The following is a brief description of the options available for Searching Subscriptions Item(s): 

Search Searches based on the entered search criteria.

Clear Clears all entered search criteria.

Enter Text Allows the user to enter the DODAAC directly.

Select From List(s) Allows the user to choose from a dropdown list of DoDAACs.

Customer Input Data entry box for the customer DoDAAC.

Subscription Type(s) Choose the type of Subscription Items required. Options 

available: AUTODIST, FLEET and FLIP.

AUTODIST Automatic Distribution

FLEET Fleet Allowance Deployment
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FLIP Flight Information Publication

Product Input Data entry box for the stock number.

Product Input Type(s) Show or Hide the list of available Product Input Types.

Main > Subscriptions > Search Subscription Items (Part 2)

1. Under Product Input Type(s) √ check the type of entry contained in the Product Input entry box.

Note: Users can only select one Product Input Type(s) because they are all mutually exclusive.

The following is a brief description of the options available for Searching Subscriptions Item(s): 

FLEET Product Kit FLEET Kit Name, FLEET kit contains products for 1 ship and 1 

location table.

FLIP Product Kit FLIP Kit Name, FLIP kit contains only FLIP products.

LIST Product Kit List Kit Name, LIST kit is just a list of products or kits.
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National Stock Number NSN – exactly 13 numeric digits, 4-digit FSC and 9-digit NIIN.

Part Number NRN – NGA Reference Number, 2-5 character Series and 0-10 

character Sheet.

Part Number Series 

(2 chars, 3 Trailing Spaces) 2-char Part Number Series, ‘AB ‘ or ‘ABXXX’ of longer Part No.

Part Number Series 

(3 chars, 2 Trailing Spaces) 3-char Part Number Series, ‘ABC ‘ or ‘ABCXX’ of longer Part No.

Part Number Series 

(4 chars, 1 Trailing Space) 4-char Part Number Series, ‘ABCD ‘ or ‘ABCDX’ of longer Part No.

Part Number Series 

(5 chars, No Trailing Spaces) 5-char Part Number Series, ‘ABCDE’ of longer Part No.

Partial Part Number 

(First 6 characters)

6 char Part Number Partial, ‘ABCDE1’ of longer Part No. 

Partial Part Number 

(First 7 characters) 7 char Part Number Partial, ‘ABCD12’ of longer Part No.

Partial Part Number 

(First 8 characters) 8 char Part Number Partial, ‘ABCD123’ of longer Part No.

Partial Part Number 

(First 9 characters) 9 char Part Number Partial, ‘ABCD1234’ of longer Part No.

Partial Part Number 

(First 10 characters) 10 char Part Number Partial, ‘ABCD12345’ of longer Part No.

Partial Part Number 

(First 11 characters) 11 char Part Number Partial, ‘ABCD123456’ of longer Part No.

Partial Part Number 

(First 12 characters) 12 char Part Number Partial, ‘ABCD1234567’ of longer Part No.

Partial Part Number 

(First 13 characters) 13 char Part Number Partial, ‘ABCD12345678’ of longer Part No.

Partial Part Number 

(First 14 characters) 14 char Part Number Partial, ‘ABCD123456789’ of longer Part No.
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6.3.2 Select AutoDist Subscriptions Items(s)

Main > Subscriptions > Search Subscription Items 

1. On the Search Subscriptions Items screen in the middle of the screen “Subscriptions Items”

will appear.

2. Click Show/Hide Columns fields to display returned items. Click Apply Show/Hide Options

button to apply.

3. Click Search button again and all data requested will be returned.

The following is a brief description of the options available for Selecting AutoDist Subscription Item(s):

Show/Hide Columns

Select the field names required in the returned entries. 

Note: Some fields only apply to FLIP subscriptions and some only 

apply to FLEET subscriptions. 

Apply Show/Hide Options Applies the chosen field names. 

Search Returns the chosen Subscription Items. 

Clear Clears all entered search criteria.
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6.3.3 Change AutoDist Subscriptions Items(s)

Main > Subscriptions > Search Subscription Items 

Note: At the top of the Subscription Items screen under Totals users can Click to Calculate product 

inventories before or after changes have been made. 

1. Click Select √ check box at beginning of the row for returned subscription Quantity to be 

modified. 

2. Change the Quantity box.

3. Click Validate Changes button to validate changes in selected rows.

4. Click Save Changes button and a pop up box will appear: “All subscriptions items in this table 

with changes will be saved. Proceed?” Click OK to proceed or Cancel to cancel this process.

5. To delete Subscription Items Click Delete button or Delete All button. A pop up box will appear: 

“The selected subscription items will be deleted. Proceed?” Click OK to proceed or Cancel to

cancel this process.

The following is a brief description of the options available for Changing AutoDist Subscription Item(s):

Totals - Products

Can contain the total number of maps for all subscription items 

returned and all subscription items in all kits returned.

Click to Calculate – because this takes a long time to process –

select only if really needed.

Totals – Product Map Quantity Total number of maps for all subscription items returned. 

Totals – Subscription Items Total number of Subscription Item lines returned.

Apply Show/Hide Options Applies the chosen field names.

Delete Deletes only selected rows.
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Create (Dropdown) Select type of Subscription Item to Create (AUTODIST or FLIP).

Go Goes to Add Subscription Item page.

Delete All Deletes all rows – not just selected rows.

Validate Changes Validates all changes made to selected rows. 

Save Changes Saves all changes made to selected rows.

Previous

Returns previous group of rows, appears only if total rows over 

1000.

0-1000 of xxxx Dropdown list of groups of rows, appears only if total rows over 

1000.

Next Returns Next group of rows, appears only if total rows over 1000.

Select All Checkmark all rows.

Select None Clears checkmarks from all rows.

Show All Details Show Details in all rows.

Hide All Details Hide Details in all rows.

Select Check the button to select row for action.

Details Show or Hide this row’s details.

Subscription Type Displays Subscription Type.

Customer Input Type Displays Customer Input Type.

Customer Input Displays DoDAAC.

Product Input Type Displays Product Input Type.

Product Input Displays Product Input.

Part Number Displays Part Number (NRN).

NSN Displays NSN.

Quantity Original or user changed Qty.

Stock Status Code Displays Stock Status Code.
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6.3.4 Add AutoDist Subscriptions Items(s)

Main > Subscriptions > Search Subscription Items > Create - AutoDist

1. On the Search Subscription Items screen Click AUTODIST drop down list and select 

AUTODIST. Click Go button and the Add Subscriptions Item(s) screen appears.

2. On the Add Subscriptions Item(s) screen enter the required criteria. 

Note: All required criteria is denoted by *.

3. Once the information is entered, the user has the option to Save, Validate, or Cancel the 

information.

4. The Save button will display the information that has been saved.

5. To validate information click Validate button; a Validate Report screen will appear.

6. Click Cancel button and user will be returned to previous page and nothing will be processed.

The following is a brief description of the options available for Adding AutoDist Subscription Item(s):

Save Save and process this new Subscription Item.

Validate Validate the entered data of this new Subscription Item.

Cancel Cancel this process and return to previous page.

* Denotes mandatory field.
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* Quantity Mandatory field, All numeric, no commas.

Customer Input – * Input Method Mandatory field, select Enter Text or Select from List

DoDAAC directly.

Customer Input – Enter Text Select to enter DoDAAC directly.

Customer Input – Select from List Select to choose DoDAAC from a list.

* DoDAAC Mandatory field DoDAAC.

Product Input - * Input Method Mandatory field, select Enter Text or Select from List

directly.

Product Input – * Input Type Mandatory field, select the Product Input Type from the 

dropdown list.

Product Input – * Input Text Mandatory field, type Product Input Text.
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6.3.5 Change FLIP Subscriptions Item(s)

Main > Subscriptions > Search Subscription Items 

Note: At the top of the Subscription Items screen under Totals users can Click to Calculate product 

inventories before or after changes have been made. 

1. Select √ check box in row with Quantity or (FLIP Start Date and or FLIP END Date) to be 

modified. 

2. Make changes in the Quantity and/or Date boxes. 

3. Click Validate Changes button to validate changes in selected rows.

4. Click Save Changes button and a pop up box will appear: “All subscriptions items in this table 

with changes will be saved. Proceed?” Click OK button to proceed or Cancel button to cancel 

this process.

5. To delete Subscription Items Click Delete button or Delete All button. A pop up box will appear: 

“The selected subscription items will be deleted. Proceed?” Click OK button to proceed or 

Cancel button to cancel this process.

The following is a brief description of the options available for Changing FLIP Subscription Item(s):

Totals - Products Can contain the total number of maps for all subscription 

items returned and all subscription items in all kits returned. 

Note: Click to Calculate because this may take a long time to 

process – select only if really needed.

Totals – Product Map Quantity Total number of maps for all subscription items returned. 

Totals – Subscription Items Total number of Subscription Item lines returned.

Apply Show/Hide Options Applies the chosen field names.

Delete Deletes only selected rows.

Create (Dropdown) Select type of Subscription Item to Create (AUTODIST or 

FLIP).
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Go Goes to Add Subscription Item Page.

Delete All Deletes all rows – not just selected rows.

Validate Changes Validates all changes made to selections. 

Save Changes Saves all changes made to selections.

Previous Selects Previous group of returned rows, appears only if total 

rows over 1000.

0-1000 of 1068

Select from dropdown list of row groups, appears only if total 

rows over 1000.

Next Selects Next group of returned rows, appears only if total 

rows over 1000.

Select All Selects all rows.

Select None Clears select checkmark from all rows.

Show All Details Shows details in all rows.

Hide All Details Hides details in all rows.

Select Enter checkmark to select row for action.

Details Choose Show or Hide for this row’s details.

Subscription Type Displays Subscription Type of each row.

Customer Input Type Displays Customer Input Type of each row.

Customer Input Displays DoDAAC of each row.

Product Input Type Displays Product Input Type of each row.

Product Input Displays Product Input of each row.

Part Number Displays Part Number (NRN) of each row.

NSN Displays NSN of each row.

Quantity Original or Changed Qty of each row.

Stock Status Displays Stock Status of each row.

FLIP Start Date Original/Changed FLIP Start Date of each row, Applies to 

FLIP only.

FLIP End Date Original/Changed FLIP End Date of each row, Applies to 

FLIP only.
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6.3.6 Add FLIP Subscriptions Item(s)

Main > Subscriptions > Search Subscription Items > Create - FLIP

1. On the Search Subscription Items screen click AUTODIST drop down list and select FLIP. 

Click Go button and the Add Subscriptions Item(s) screen appears.

2. On the Add Subscriptions Item(s) screen enter the required criteria. 

Note: All required criteria is denoted by *.

3. Once the information is entered, the user has the option to Save, Validate, or Cancel the 

information.

4. To save information click Save button; will display the information that has been saved.

5. To validate information click Validate button; a “Validate Report” screen will appear.

6. To cancel click Cancel button and user will be returned to previous page and nothing will be 

processed.
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The following is a brief description of the options available for Adding FLIP Subscriptions Item(s): 

Save Save and process this new Subscription Item.

Validate Validate the entered data of this new Subscription Item for 

errors.

Cancel Cancel this process and return to previous page.

* Denotes mandatory field.

* Quantity Mandatory field, all numeric, no commas. 

* FLIP Start Date Mandatory field, today’s date or later, choose from dropdown 

calendar.

FLIP End Date Optional, FLIP Start Date or later, choose from dropdown 

calendar.

Customer Input – * Input Method Mandatory field, select Enter Text or Select from List

DODAAC directly.

Customer Input – Enter Text Select to enter DoDAAC directly.

Customer Input – Select from List Select to choose DoDAAC from a list.

* DoDAAC Mandatory field DoDAAC.

Product Input - * Input Method Mandatory field, select Enter Text or Select from List

directly.

Product Input – * Input Type Mandatory field, select the Product Input Type from the 

dropdown list.

Product Input – * Input Text Mandatory field, type Product Input Text.
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6.3.7 Search FLEET Subscription Item(s)

Main > Subscriptions > Search Subscription Items > FLEET

Tip – Depending on the number of subscription items returned, searches can take as long as a few 

minutes.

1. On the Search Subscriptions Items screen, in the Search section, users can enter Customer 

Input, Subscription Type(s), Product Input, Product Input Type(s) or combination of these 

four entries.

Note: There must be an entry in Customer Input field and/or Product Input field. 

2. For Subscription Type(s) √ check box next to FLEET – Fleet Allowance Deployment. 

3. The FLEET-specific Search Fields will appear. Users may then optionally √ check box a 

FLEET Ship Type and/or a FLEET Table.

4. Click Search button at top or bottom of the screen to proceed to the bottom section of the same 

screen, the Subscription Items section.

The following is a brief description of the options available for Searching FLEET Subscription Item(s): 

Search Searches and returns the list of FLEET Subscription Items.

Clear Clears all user entered data.

Filtering by Customer Choose either Enter Text or Select from List(s).
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Subscription Type(s) Choose the type of Subscription Items required.

Customer Input DoDAAC or nothing.

Product Input Product or nothing.

Product Input Type(s) Show list of types, then choose one of the types.

FLEET Ship Type Select one or more of the listed FLEET Ship Type(s).

FLEET Table Select one or more of the listed FLEET Table(s).