DEFENSE LOGISTICS AGENCY
HEADQUARTERS
8725 JOHN J. KINGMAN ROAD
FORT BELVOIR, VIRGINIA 220606221

hai DLMSO April 16, 2010

MEMORANDUM FOR SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved Defense Logistics Management System (DLMS) Change (ADC) 366, New
Special Program Requirement (SPR) Status Code to Reject Air Force SPRs Submitted
for Planning for DLA Managed Consumables (PDMC) Flight (Supply/MILSTRAP)
(Staffed as PDC 398)

The attached change to DoD 4000.25-M, Defense Logistics Management System
(DLMS) and DoD 4000.25-2-M, Military Standard Transaction Reporting and Accountability
Procedures (MILSTRAP) is approved for implementation. DLA and USAF identified an
implementation date of March 2010.

Addressees may direct questions to the DLMSO point of contact Ms. Mary Jane Johnson,
email: Mary.Jane.Johnson@dla.mil. Others must contact their Component designated Supply

PRC representative.

DONALD C. PIPP

Director
Defense Logistics Management
Standards Office

Attachment

ce:

ADUSD(L&MR)SCI


ATTACHMENT TO ADC 366
New Special Program Requirement (SPR) Status Code to Reject Air Force Planning SPRs
Submitted for Planning DLA Managed Consumables (PDMC) Flight (Supply/MILSTRAP)

1, ORIGINATOR:

a. Service/Agency: Defense Logistics Agency (DLA)

b. Originator: DLA J-3313, Planning, 703-767-5160/DSN 427-5160 or 801-586-
9906/DSN 586-9906

2. FUNCTIONAL AREA:

a. Primary/Secondary Functional Area: Supply/Logistics.
b. Primary/Secondary Functional Process: Special Program Requirement (SPR)
3. REFERENCES:

a. DOD 4000.25-2-M, MILSTRAP, Chapter 13 and Appendix AP2.11, available at:
http://www.dla.mil/j-6/dlmso/elibrary/Manuals/MILSTRAP/default.asp

b. DOD 4000.25-M, DLMS, Volume 2, Chapter 2, available at: http://www.dla.mil/j-
6/dimso/elibrary/manuals/dlms/v2.asp

ce. DOD 4140.1-R, DOD Supply Chain Materiel Management Regulation, Chapter 2,
paragraph C2.5.2.4, available at: http://www.dtic.mil/whs/directives/corres/pdf/414001r.pdf

4, REQUESTED CHANGE;

a. Description of Change: If DLA receives a Special Program Requirement (SPR)
from any Air Force (AF) user (DoDAAC beginning with an F or J), DLA shall reject the SPR
with the new SPR status code instructing the AF submitter to contact the AF Global Logistics
Support Center (AFGLSC) Planning for DLA Managed Consumables (PDMC) Flight Office.

b. Background: The AFGLSC has stood up a new flight, PDMC. The main purpose of
this flight will be to provide DLA with all of the AF future forecasts via Demand Data Exchange
(DDE) in lieu of SPR. If DLA receives an SPR for any AF user (DoDAAC beginning with an F
or J), DLA shall reject the SPR with the new code instructing the submitter to contact the
AFGLSC PDMC Flight Office.

DLMSO STAFFING NOTE:
= DDE may be used by all Military Services with DLA. With the exception of USAF, SPR may also be
used by the services to submit requirements to DLA. °
«All Services use the SPR process when submitting requirements to other Services since only
DLA accepts requirements submitted by DDE.
ADC 366
Attachment
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¢. Detailed Procedures: Revise DLMS Data Dictionary and MILSTRAP Appendix AP
2.11, Special Program Requirement Status Codes, to add code PI, as follows (changes are
identified by bold red italics):

CODE EXPLANATION

PI USAF Request Rejected by DLA, SPR is from an Air Force
activity. Per Air Force guidance, all future forecasts to DLA
should be submitted via Demand Data Exchange. Contact
the AF Global Logistics Support Center (AFGLSC)
Planning for DLA Managed Consumables (PDMC) Flight
Office for more information. (Refer to ADC 366)

5. REASON FOR CHANGE: Asa result of AF standing up the AFGLSC PDMC flight, SPR
input will be superseded by the DDE for DLA managed assets. Any SPR input which DLA received
would conflict with DDE forecasts, and thus need to be rejected back to origin with instruction to
follow-up with AFGLSC PDMC.

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: If reject code is added, this will assure only DDE requirements are
processed by DLA for AF requirements (no duplication with SPRs). Supports allowing DLA to plan
and buy the right items and quantities.

b. Disadvantages: None.

7. ADDITIONAL FUNCTIONAL REQUIREMENTS (OPTIONAL): DLA Enterprise
Business System (EBS) Collaboration Training courses, PL402 and DP402, will be updated with this
change.

8. IMPACT,

a. Automated Information Systems (AIS): DLA and USAF systems must recognize/process a
new SPR Status Code.

b. Publications: Requires update to DLMS Data Dictionary and DOD 4000.25-2-M,
MILSTRAP, to add a new value to SPR Status Codes.

9. DLMS Data. No new DLMS data elements are being added by this change.
10. ESTIMATED TIME LINEAMPLEMENTATION TARGET: DLA and Air Force: March 2010.

11. PDC 398 RESPONSES (change only impacts DLA and Air Force):

Received from Response

Air Force The AF concurs with PDC 398 and with the Mar 2010 implementation date.
DLA DLA concurs without further comment.
Navy The Navy concurs with PDC 398 as written and submits no additional changes

or amendments.

ADC 366 Att
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