DEFENSE LOGISTICS AGENCY

HEADQUARTERS

6725 JOHN J. KINGMAN ROAD, SUITE 2533

FT. BELVOIR, VIRGINIA 22060-6221

JUL 3 1 2002

IN REPLY

REFER TO DLMSO

MEMORANDUM FOR: SUPPLY PRC MEMBERS

SUBJECT: Approved DLMS Change GOB. Addendum for Revision to DLMS Supplement

(DS) 180M, Material Returns Reporting, Blank Supply Condition Code on

Cancellation (Supply)

This addendum provides a revision to the DOD 4000.25-M, Defense Logistics

Management System (DLMS). modifying the DS 180M. required to support continued logistics

operations in the DLSS/DLMS environment. The updated DLMS Supplement will he posted to

tllr DLMSO web site (lrttt,.//ww~ ,Jl~.mil/i-~~/~l~~~s~~/~~~/~ef~ult.htm) within 30 days from the ahovc

date for implementation planning. DLMSO will concurrently pursue coordination/approval

with the DOD Logistics Functional Working Group, the DOD Electronic Data Interchange

Standards Management Cornrniltec (IXDISMC). aud the Fdual EDI SLiuda~ds Ma~ragament

Coordinating Committee (FESMCC) for Federal implementation conventions (IC) revisions.

The attached change to DLMS will be incorporated into the DLMS manual/supplement.

based upon the effective or availability date to he determined. NOTE: DAAS and DLA have

advnnce authorization to employ these procedures during Business Systems Modernization

(BSM) testing; however configuration management/version control procedures must be

observed allowing for sequential implementation to prevent rejection.

Addressees may direct questions to the DLMSO points of contact. Ms. Ellen Hilert,

Co-Chair. Supply Process Review Committee. 703-767-0676. USN 427-0676. or

cmail: ellen~hilert@hq.dla.mil or Ms. Vermella Savage, DOD MILS I KII’ System

Administrator. 703-767-0674. DSN 427-0674. or e-mail; vermella~savage@,hq.dla.mil. Others

must contact their Service or Agency designated rcprcscntative.

:

JAMES A. :“HNIN

Director

+‘. Defense I.&i& cs Managcmcnt

Standards Office

Attachment

CC:

ADtJSD(L)SCI

LMI
Approved DLMS Change 60B, 

Revision to DLMS Supplement 180M, Material Returns Reporting, 

Blank Supply Condition Code on Cancellation

1. ORIGINATOR: Supply Process Review Committee, Ellen Hilert, Chair, DLA J-673, 

Defense Logistics Management Standards Office (DLMSO), 703-767-0676 (DSN 427), 

ellen_hilert@hq.dla.mil

2. FUNCTIONAL AREA: Supply

3. REFERENCE: 

 a. DLMSO memorandum, Approved DLMS Change 60, Revision to DLMS Supplement:

180M, Material Returns Reporting (Supply) February 20, 2002 

 b. DLMSO memorandum, Approved DLMS Change 60A, Addendum for Revision to 

DLMS Supplement: 180M, Material Returns Reporting (Supply) June 18, 2002 

4. REQUESTED CHANGE:

a. Title: Addendum for Revision to DS 180M, Material Returns Reporting, Blank Supply 

Condition Code on Cancellation

b. Description of Change: This change removes the “Must Use” designation at 2/LM/150. 

This will allow cancellation of customer asset reports to process successfully without 

identification of the supply condition code.

c. Procedures: Revise DS 180M, Material Returns Reporting as follows:

# Location Revision Reason Federal IC 

1 2/LM/110 Add DLMS note at segment level:

DLMS Note: Stratification of quantity by 

supply condition is a DLMS enhancement, see 

DLMS note 2a. 

Clarification. Not applicable

2 2/LM/150 Change LM segment from “Must Use” to 

“Optional”

This change is required to support 

continued logistics operations in the 

DLSS/DLMS environment. Allows 

transactions without a supply 

condition code to continue 

processing under DS conformance 

edit. Does not impact Component 

rules for supply condition code.

Update required

d. Alternatives: None identified.
5. REASON FOR CHANGE: A Cancellation of Customer Asset Report, DLSS DI Code 

FTC, with a blank condition code was not anticipated during DLSS/DLMS conversion planning 

because MILSTRIP procedures indicate that the condition code should be perpetuated from the 

original asset report. Since the condition code was expected (and would be required under a full 

DLMS implementation, which allows stratification of quantity by condition as an enhancement), 

the segment carrying the condition code was identified as a required entry. However, 

cancellation transactions may be acceptable to some automated systems without the condition 

code and the urgency of the information makes it inadvisable to reject based upon IC/DS rules. 

Therefore, a blank condition code will permitted under the IC/DS and the Component automated 

system may make the determination of the acceptability. 

6. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation

b. Disadvantages: None identified 

7. IMPACT: 

a. Publications. Federal Implementation Conventions 180M and corresponding DoD 

4000.25-M DLMS Supplement.

b. No impact to DAAS DLMS/DLSS conversion map which already permit generation of 

the DLMS transaction with no supply condition code.

c. Component transaction edits may be impacted.