DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINCMAN ROAD, SUITE 2S33

FT. BELVOIR, VIRGINIA 22060-6221

IN REPLY

REFER TO DLMSO DEC 1 7 2002

MEMORANDUM FOR: SUPPLY PROCESS REVIEW COMMITTEE (PRC) MEMBERS

SUBJECT: Approved DLMS Change 86, Revision to DLMS Supplement 5 11 R to Transmit

Requisition Image Transactions (Supply) (Staffed as PDC 89)

The attached change to DOD 4000.25-M, Defense Logistics Management System (DTMS), is

approved for implementation. This change is required to support continued operations in a

DLMS/DLSS/DLSS-like environment. The updated DLMS Supplement will be posted to the

DLMSO web site (http://www.dla.mil/i 6/dlmso/ICs/Default.htm) within 30 days from the above date

for implementation planning. DLMSO will concurrently pursue coordination/approval with the DOD

Logistics Functional Working Group, the DOD Electronic Data Interchange Standards Management

Curnrnilltx (EDISMC), arid 11~ Federal ED1 Slandards Management Coordinating Committee

(FESMCC) for Federal implementation conventions (IC) revisions.

The attached change to DLMS will be incorporated into the DLMS manual/supplement, based

upon the effective or availability date to be determined. NOTE: DAAS and DLA have advance

authorization to employ these procedures under Business Systems Modernization (BSM); however,

configuration management/version control procedures must be observed allowing for sequential

implementation to prevent rejection. This change is approved with the understanding that minor

revisions may be required to incorporate similar Component requisition image transaction

requirements.

Addressees may direct questions to the DLMSO points of contact, Ms. Elkn Hilerl, Chdir,

Supply Process Review Committee, 703-767-0676, DSN 427-0676, or e-mail:

ellen~hilert@hq.dla.mil or Ms. Vermella SavBge, DOD MILSTRIP System Administrator,

703-767-0674, DSN 427-0674, or e-mail: vermella-savage@hq.dla.mil. Others must contact their

Component designated representative.

(/jy&z*

Director

Defense Logistics Management

Standards Office

-

Attachment

&SD(L)SCI

LMI
1

ApprovedDLMS Change 86

Revision to DLMS Supplement 511R to Transmit Requisition Image Transactions

1. ORIGINATOR:

a. Service/Agency: Defense Logistics Agency

b. Sponsor: Defense Logistics Management Standards Office (DLMSO), Ellen Hilert, DLA J673, 703-767-0676 (DSN 427), ellen_hilert@hq.dla.mil

c. DLA Point of Contact: Mr. Bob Vitko, J-332

2. FUNCTIONAL AREA: Supply

3. REQUESTED CHANGE:

a. Title: Revision to DLMS Supplement 511R to Transmit Requisition Image Transactions

b. Description of Change: This change modifies the DLMS Supplement for the 511R, 

Requisition, to incorporate data elements necessary to carry the image data contained in DLA unique 

transactions DI Code CH1, Memorandum Requisition Data to DAAS-OCONUS, and DI Code CHA, 

Memorandum Requisition Data to DAAS-CONUS. This change accommodates the Defense Logistics 

Agency, Business Systems Modernization (BSM) SAP requirement for processing of DLA unique 

transactions. However, this revision will also support transmission of other Component image transactions 

forwarded to DAAS (the DI Code in the LQ segment will distinguish different Component image 

transactions).

c. Procedures: 

(1) The format for the DLA image transaction is shown below. It is used to transmit 

requisition images equating to DI Codes as listed. 

Applicable Source Transactions for CHA/CH1 Creation:

A0_, A3_, A4_ 

AM_ and AT_ when no record of the original requisition is on file at the source of supply 

DLA transactions C0_ ,CQ_ (Post-post requisition/referral order)

Format:

RP 1-3 = CHA/1

RP 4-6 = SGA

RP 7-80 = Image of Requisition data except for the following fields which are overlaid:

RP 67-69: ICP RIC from original requisition positions 4-6

 RP 73-75: Current date (Julian Day)
2

In a full DLMS environment, the DLMS requisition image data contents will be expanded to include data currently 

overlaid to accommodate the 80 record position format. The DLA CHA/1 format is used to populate the DAAS Logistics 

On-Line Tracking System (LOTS) data base and is incorporated in Customer Wait Time/Logistics Response Time 

(CWT/LRT) reports. 

(2) Add the following codes/notes to the 511R DLMS Supplement.

# Location Revision Reason Federal IC

1 1/BR/020 Add code to BR06:

Add code FI- File and DLMS Note: 

Use with BR02 Code A0 to identify a

requisition image transaction where the 

original transaction has bypassed the 

normal DAAS transaction flow. All 

transaction set recipients must use 

extreme caution to ensure that 

individual transactions do not process 

as action documents which affect 

accountable records.

Indicates the 

document is an 

image.

Revision required.

2 1/N101/070 Revise note for Code ZL:

ZL Party Passing the Transaction

DLMS Note: Use in passing orders 

and referral orders to identify the 

organization forwarding the transaction 

for further processing. Also used to 

identify party transmitting a 

requisition image transaction.

Indicates additional 

use of Code ZL.

Revision required.

3 2/G62/080 Add code to G6201:

Add code 09-Process Date and 

DLMS Note: Use for transmission of 

an image transaction only to identify the 

date the original transaction was 

processed by the receiving source of 

supply. 

Indicates process 

date associated 

with original 

transaction.

Revision required.

d. Alternatives: Establish unique, separate implementation convention or DLMS supplement.
3

4. REASON FOR CHANGE: This change supports component-level DLMS implementation for the 

DLA BSM effort. These data elements and codes were identified during a review of BSM processing 

needs and identified by DLA for implementation during the concept demonstration phase. 

5. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports component-level DLMS implementation.

b. Disadvantages: None identified.

6. IMPACT:

a. Data Content/Procedures: DAAS maps and Component systems must incorporate 

additional capability.

b. Publication(s): DLMS; DLMS Supplement and corresponding Federal IC.