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The JCP has launched anOnline Portal ** for applications to the program.To avoid a returned application (DD2345), you must provide all information required for "What do you do" (Block 4, Business Activities, of the DD2345 certificate). See the help symbol "?" for instructions. Keep your statements brief as space is limited. If all required information is not provided, your incomplete application will be returned.

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### **Contact Us**

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U.S./Canada Joint Certification OfficeLogistics Information Services Federal Center74 Washington Ave., NorthBattle Creek, Michigan USA 49037-3084

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**JCP Team:**

JCP-ADMIN@DLA.MIL

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(877) 352-2255

# Joint Certification Program (JCP)

##### **Access the Joint Certification Program (JCP) Portal** JCP Portal Access Guide (PDF) 

## Pre Submittal Requirements:

                            - Complete National Institute of Standards and Technology (NIST) assessment and upload it to  Supplier Performance Risk System ( SPRS) .
                            - SAM registration     is updated and correct.
                            - Review  Introduction to Proper Handling Training (PDF)
                            - Google Authenticator     application used for two factor authentication.
                            - Further instruction can be found below, General Instructions as well as instructions specific to U.S Applicants and Canadian Applicants.

The JCP was established in 1985 to allow United States (U.S.)/Canadian contractors to apply for access to Department of Defense/Department of National Defence (DOD/DND) unclassified export controlled technical data/critical technology on an equally favorable basis in accordance with DODD 5230.25, “Withholding of Unclassified Technical Data and Technology from Public Disclosure,” and Canadian Technical Data Control Regulations.

## The JCO:

                            - Is a jointly staffed office and the only DOD/DND agency that reviews and certifies the DD Form 2345.
                            - Provides customer support to defense contractors applying for certification.
                            - Receives, processes and maintains approximately 9,000 DD Form 2345 certifications   annually.
                            - Establishes JCP policy based on DOD/DND Directives.
                            - Consults and cooperates with government stakeholders in the development of common industrial security policies, procedures and technology controls.
                            - Partners with DOD legal counsel and federal law enforcement on debarment actions.

You can also visit our **Frequently Asked Questions (FAQ)** for additional information about JCP.

## Access the JCP Portal **

1. Refer to the Login Instructions.(PDF)

2. Review and familiarize yourself with the new JCP Portal Instructions(PDF)

See further instruction in the tabs below:

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                              - General InstructionsDD FORM 2345
                              - USA JCP Certification DD2345Certification Instructions for Form DD2345
                              - DLA Enhanced Validation (DEV)DEV Instructions
                              - Canada JCP Certification DD2345Certification Instructions for Form DD2345

1.  **Attention all JCP Customers:**

**The JCP has transitioned to an on-line application process.  The program no longer accepts hard copy application submitted by postal service or commercial delivery services or submitted by FAX.  All application must be completed on line through the JCP Portal**

2. Before submitting an application to the JCP, use the **JCP Search Tool**** through the new online portal to verify if your company has been or is already certified. Searches can be done by company name, Commercial and Government Entity (CAGE) Code, or JCP Certification number. This provides you with a first-hand view of your company’s information, which may require an update.

3.  An active CAGE Code or a Canadian-issued North Atlantic Treaty Organization (NATO) Commercial and Governmental Entity Code (NCAGE Code) must be obtained and is required for all companies **prior** to the submission of your completed DD Form 2345.

United States (U.S.) companies should use **JCP** to verify your company’s CAGE Code.

Canadian companies should use **NCAGE Search**** to verify your company’s NCAGE Code.  E-mail the Canadian National Codification Bureau (NCB) at ****ncbcancage@forces.gc.ca**to make corrections to your NCAGE data.

The information recorded here must exactly match the information you enter in the JCP Portal. For companies doing business with the Department of Defense (DOD), you must have a Unique Entity Indicator (UEI) and register in the **System for Award Management (SAM)**** prior to submitting your DD Form 2345. It must be current and active in order to obtain a JCP Certification.

**Note:**If any changes must be done in CAGE/NCAGE, UEI or SAM, please allow 24-48 hours for the system to update before making application on the JCP Portal.

**Note:** ***JCP now requires all vendors working in the United States to have their National Institute of Standards and Technology (NIST) Assessment documented in the **Supplier Performance Risk System (SPRS)**** prior to submitting your JCP Application*** **Effective 30 November 2020**, the Defense Federal Acquisition Regulation Clause 252.204-7012 requires all DOD contractors and subcontractors to implement cybersecurity requirements in the NIST Special Publication (SP) 800-171, Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations. Your NIST assessment results must be documented in the **SPRS**** ***Failure to have a NIST assessment documented in SPRS will result in a denial of your request for an approved JCP certification. *** Please go to the **SPRS homepage**** and use the vendor quick reference guides to help you complete the process. There is also an SPRS support number on the bottom of the homepage that you can call for assistance with getting directions on how to complete the process.

**Note:** Additionally, your company must register in **SAM. ****

3. Complete SAM registration and ensure that all your CAGE information is correct and active on the SAM webpage.**

a. Active SAM Registration b. Organization Name c. CAGEd. Address e. Correct Non-manufacture to Manufacture           i. JCP Portal User Guide**  (PDF)f. Current Expiration Date          i. All questions and concerns regarding SAM need to be directed to the SAM Help Page. **

4. Your NIST assessment results must be documented in the Supplier Performance Risk System (SPRS). **          a. All questions and concerns regarding SPRS/NIST need to be directed to the SPRS Support Page. **5. Review and complete the Introduction to Proper Handling of DoD Export- Controlled Technical Data. ** (PDF)

a. This training is mandated for both the Data Custodian and the Alternate Data Custodian (if applicable). Once completed, fill out and print ‘Certification Statement of Export Control Compliance’ (Page 15 of the training) – Select that applies for question 4 for citizenship.

i. Proper Handling of DoD Export- Controlled Technical Data. ** (PDF)

6. DD2345 Block 4 Instructions for U.S. Applicants 11 questions

a. US Relevant Business Activity** (PDF)

7. Finding MAC/IP Address 

a. MAC/IP instructions** (PDF)

8. Proof of Business (Sec of State) 

9. Refer to the login instructions 

a. JCP External Access User Manual** (PDF)

10. Review and familiarize yourself with the new JCP Portal instructions

a. JCP External Portal User Guide** (PDF)

                                  - Registered within DLA Internet BID Board System DIBBS                                      - Active DIBBS account number
                                    - All questions and concerns regarding DIBBS need to be directed to the  DIBBS Feedback page .  
                                  - C-Folders access                                      - All questions and concerns regarding C Folders need to be directed to the  DIBBS Feedback page .  

As you begin the application process: 

1. Ensure your NCAGE information is correct and up to date. To make corrections or updates to your NCAGE code, request the update, via email to: at ncbcancage@forces.gc.ca. **

2. If you will receive payment from the U.S. Government (DoD included) ensure you are registered with the U.S. System of Award Management (SAM) is complete and active on the SAM webpage.  Confirm your data is correct:    a. Active SAM Registration     b. Organization Name     c. CAGE    d. Address      e. Current Expiration DateAll questions and concerns regarding SAM need to be directed to the SAM Help Page. **

3. If you are working with a U.S. entity (Government or industry) you are required to complete a NIST assessment and the results must be documented in the Supplier Performance Risk System (SPRS). **Questions and concerns regarding SPRS/NIST may be directed to the SPRS Support Page. **4. If you are **not** registered in Canada with the Controlled Goods Program, you are required to review and complete the Introduction to Proper Handling of DoD Export- Controlled Technical Data.(PDF) This training is mandatory for both the Data Custodian and the Alternate Data Custodian (if applicable). Once completed, fill out and print the ‘Certification Statement of Export Control Compliance’ (Page 15 of the training) – Be sure to identify your citizenship at item 4. You will add a pdf scan of this document to your application.

5. When completing your DD2345 pay particular attention to the Instructions "Describe what you do". This will appear on your DD2345 certificate at Block 4: Relevant Business Activity: **you must specifically address each of the following 9 items**. You should not repeat the text or numbers below, but provide full responding statements in the order as listed here.    l. Indicate if you are a prime or sub-contractor (and with what company) if applicable.     ll. Describe what you do (i.e manufacture, distributor, data broker, consultant, other).    lll. Describe what type(s) of equipment/material/service you manufacture/provide. Include commodity, NAICS (North American Industry Classification System) or FSC (Federal Supply Class) if known.    lV. Are you registered with the Controlled Goods Program (CGP)? If yes, state so and provide your CG#.    V. Is your equipment/material/service related to the United States Munitions List (USML) or Commerce Control List (CCL)?    Vl. State your purpose for JCP certification.    Vll. Do you require access to the U.S. systems, SAM or the DLA Internet Bid Board System (DIBBS)?    VlII. Indicate the agency/organization, and contact information, requiring you to attain a JCP Certification. POC for certification is: NAME, TITLE, COMPANY, PHONE, EMAIL information.

Through the portal, should you need help or explanations as to what information is required, look to the "?" help symbol.                                    Additional Links and Resources- JCP 
- CAGE Search   
- NCAGE Search 
- Defense Technical Information Center   
- DOD Directive 5230.25 Withholding of Unclassified Technical Data from Public Disclosure   
- DOD Instruction 5230.24 Distribution Statements on Technical Documents   
- DOD Instruction 5230.27 Presentation of DOD-related Scientific and Technical Papers at Meetings   
- Canadian Technical Data Control Regulations (TCDR)   
- State Department, Directorate of Defense Trade Controls   
- Commerce Control List   
- DLA Requirements

 
JCP FAQsp>  Do I need a Commercial and Government Entity (CAGE)/North Atlantic Treaty Organization (NATO) Commercial and Government Entity (NCAGE) Code before applying for Joint Certification?
Yes, all defense contractors must have an active CAGE/NCAGE before applying for JCP Certification.
  Do I need to register in the System for Award Management (SAM) before applying for Joint Certification Program (JCP) Certification?
All U.S. defense contractors, and any Canadian defense contractors intending to do business with the Department of Defense (DOD), must register in** SAM** **. The SAM expiration date must also be current before applying for JCP Certification.
  How can an enterprise determine if it already has a Commercial and Government Entity (CAGE) Code?
By searching for the company name using the **CAGE Search and Inquiry (CSI)** **.
  How do I get a certification number?
Contractors must submit via JCP portal **  to the United States (U.S.)/Canada Joint Certification Program Office (JCPO).
  How do I obtain assistance if my question is not addressed above?
You may contact the Joint Certification Office directly at: **** JCP-ADMIN@DLA.MIL**Phone Number:  ** (877) 352-2255
  How do I update or correct the information in my existing certification?
Companies are required to update JCP portal of any changes during the certification period.
- When changes are required, please log into  JCP Portal.     
- Email is no longer acceptable way to submit the DD2345
  How does a Canadian company obtain a North Atlantic Treaty Organization (NATO) Commercial and Government Entity (NCAGE) Code?
The NCAGE Code may be requested through the **NATO Support and Procurement Agency** ** and by following the instructions for a Non-United States (U.S.) Business/Organization.
  How does a United States (U.S.) company obtain a Commercial and Government Entity (CAGE) Code?
By registering in the **System for Award Management (SAM**) ** U.S. companies will automatically be assigned a CAGE Code for the physical address recorded in the SAM.
  How long does it take to process my DD Form 2345?
Please send your renewal in at least 60 days prior to expiration. Processing times fluctuate depending on delivery method and the volume of applications received. Service is quicker if the application is processed on JCP Portal. ** 
  Is there a fee for certification?
No, at this time, there are no associated fees related to the assignment/maintenance of certification numbers.
  What is a Directly Arranged Visit (DAV)?
A Directly Arranged Visit (DAV) is used for purposes of procurement activities, related to pre-solicitation conferences, discussions related to unclassified solicitations, performance of an unclassified contract, research, attendance at restricted meetings, etc. Your registration in the Joint Certification Program (JCP) allows you to make arrangements directly with your point of contact at the industry or military facility you wish to visit. To do so, send an email or letter to your point of contact, and they will forward the request for the visit to the security official at the facility for review and approval.Your request must include:
- The purpose of the visit
- Date and time
- Location and point of contact at the facility
- List of personnel
- Citizenship information; and
- A copy of the JCP Certificate
  What is the Joint Certification Program (JCP)?
The Joint Certification Program (JCP) certifies Canadian and United States (U.S.) contractors for access to unclassified military technical data belonging to Canada's Department of National Defense (DND) and to the U.S. Department of Defense (DOD). This Program helps to protect controlled Unclassified Militarily Critical Technical Data (MCTD) and technology from common adversaries but allows it to flow to certified Canadian and U.S. companies that have a legitimate need-to-know for business purposes. This program is effective in protecting the competitive edge of North American companies by ensuring that only eligible companies are provided with this data.
  What is the purpose of this certification?
Joint Certification Program (JCP) certification establishes the eligibility of a United States (U.S.) or Canadian contractor to receive technical data governed, in the U.S., by Department of Defense (DOD) Directive 5230.25 and, in Canada, by the Technical Data Control Regulations (TDCR).
  What is Unclassified Military Critical Technical Data (MCTD)?
Unclassified Militarily Critical Technical Data (MCTD) is data that can be used to produce military or space equipment and related technology. It also includes such items as blueprints, drawings, computer software and operating instructions and technical information.
  Who assigns and maintains certification numbers?
The United States (U.S.)/Canada Joint Certification Program (JCP) located at the Logistics Information Services in Battle Creek; MI is the only authorized source of certification numbers.
  Why is this certification required?
Certification is required for United States (U.S.) or Canadian contractors who wish to obtain access to unclassified technical data disclosing militarily critical technology with military or space application that is under the control of, or in the possession of the U.S. Department of Defense (DOD) or the Canadian Department of National Defense (DND).
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