AF GEN III IPV Pre proposal questions and answers #1

**AUTOCRIB**

Are all the current and future AutoCribs GFE?  

**Yes.**

Will software tell me the stock level? 

**Yes, the AutoCrib software has the capability to provide stock level via manual reports or, more efficiently, through integration.**

Can you search part of a Part Number?  

**Yes.**

Does the AutoCrib have the capability to do kits?  

**At this time, there are no plans to use AutoCribs for kitting; however, the AF is working with AutoCrib to determine if the machines can be utilized to vend complete kits.**

How is each item measured?  

**By each**

How long to stock? 

**AutoCrib stated 1000 items in 4.5 hrs**

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Same software across line of AutoCribs?  

**Yes, all AutoCrib machines operate off the same software.**

How many discrepancies come up? 

**Dependent on workforce training.  During the Proof of Concept no errors are attributed to software or machine malfunctions.**

Can I scan in the tag number and not type?  

**Yes, please refer to section 7.7 of the PWS in the solicitation (p.100)**

Who completes the initial fill of an AutoCrib?

**Initial fill of AutoCrib for an existing BSL is on the AF.**

Who completes the initial setup of an AutoCrib?

**Initial setup of an AutoCrib regardless of new BSL or existing is on the AF.**

What system is the AutoCrib interface on?

**This interface is on the Government system.**

What is the top level of where the data for AutoCrib goes?  

**AutoCrib’s website is the middle system between AutoCrib and future GEN III contractor systems.**

What locks down a bin?  

**Contamination, overweight, manual discrepancy**

Accuracy of scale?  

**.002 of a kilo**

Will AutoCrib push out a report of contaminated bins?  

**Contamination may occur through restocking or with weighed items.  The machines will push out a contaminated bin report that aids in identifying discrepancies.**

Can open bins be managed using AutoCrib software such as Virtual Crib until the AutoCrib machine rollout is complete?

**The AF AutoCrib solution is not available to manage open bins.**

Will the max bin level in AutoCrib be set to the max bin capacity?

**Bin capacity is irrelevant. The min/max will be set according to the customer requirement. The POU Program Office will determine the appropriate size bin to accommodate the required quantity.**

In AutoCrib, how is a part number input if there are multiple part numbers in the Technical Orders?

**Each BSL or Crib can load a different part number for the same NSN based on the requirements for the shop it supports. Also multiple part numbers can be loaded if required for the same NSN for a BSL by using optional columns in the database.  POU office will input any needed multiple part numbers.**

Will returns be allowed in AutoCrib?  If so, what is the process, and who will have access to return items?

**While a return process has yet to be defined, Technicians/Mechanics will not be able to return items to the vending machines themselves.**

What process will the contractor follow to deplete material in the virtual crib?  How will the contractor attrite and access the material?

**Items that are located in the Virtual Crib will have the supplier code set to IPV Virtual Crib and a PO will generate with the Virtual Crib as the supplier. This will indicate to the provider to obtain the items from the Virtual Crib. Once the items are depleted from the Virtual Crib, the supplier code will be changed to the awardee. The POU Program Office will manage the supplier code changes.**

How quickly will AutoCrib notify the supplier of an FPA failure?  How quickly will AutoCrib notify the supplier of a stock out?

**Email, Service that notifies runs on a 5 minute cycle for FPA failure.  Stock out notification runs daily today, but can be changed with coordination with the POU office.**

What format does AutoCrib provide EDI transactions such as the 850, 856?  What transactions will AutoCrib provide?

**Format is still being determined.  System will provide data related to transactions, purchase orders and items. Contractor will have query rights in .net to view reports and data. Contractor will have access to edit purchase orders. In coordination with the Air Force, contractor can make recommendations to edit data related to items, bins and locations.**

Will bin transfers be allowed in AutoCrib and if so, how will the process be executed by the contractor?

**Yes, bin transfers will be allowed to support urgent requirements in other locations.    There is a transfer function in AutoCrib software to increment the quantity transferred with a plus and minus transaction.**

Will contractor transfer material back to machine from VirtualCrib?

**Yes.**

Will 'Reports' tell you all suitable part numbers?

**No, will only show primary part numbers.**

Will the Gen III contractor be responsible for filling AutoCrib machines on the same day a requirement is generated? 

**No. AutoCrib will issue a purchase order when the machine reaches the minimum level set by the Government. The Contractor is not required to fill the machines on the same day. However, FPA and MWT metrics apply to the AutoCribs and may necessitate same day responses to avoid negative metric impacts.**

How are shims or similar items handled in the AutoCribs where the mechanic may pull several parts of various sizes since the specific size needed is not known?  

**Mechanics will be required to pull individual items from the AutoCribs and will not have the authority to return items directly to the AutoCrib machines. The Government may elect to leave some items in “open bins” if warranted by the workload supported or item type.**

Who looks at the data from the AutoCribs? (i.e. – what questions might be asked using that data) 

**AutoCrib data will primarily be viewed by the Contract Administration team (COR, Contracting Officer, Technical Assistants, and Air Force personnel) and the Point of Use (POU) office; however, it may be used to support other inquiries from Air Force and DLA Leadership.**

Are the AutoCribs operating on wireless or hard-wired technology? Does this change for Gen III?

**AutoCribs are currently operating on wireless technology. The Air Force will be installing LAN lines for hard-wired technology that should be in place prior to Gen III.**

Will AutoCribs contain items that are not part of the Gen III contract? 

**While the AutoCribs are intended to support the Industrial Support Prime Vendor contract, there may be instance of items in the machines that are not part of the Gen III SOI. The Gen III contractor will only be required to manage items in the AutoCribs that are part of the SOI.**

How will returns be handled in AutoCribs or in Virtual cribs? 

**While a return process has yet to be defined, Technicians/Mechanics will not be able to return items to the vending machines themselves.**

Who will have access to the AutoCrib machines? 

**The Air Force will determine the mechanics that have access to each AutoCrib machine.  Access will be based on the work being performed in a given area and the AutoCribs intended to support that area. Mechanics will not have visibility or access to AutoCribs that are not in their work area. Administrator access will be determined by the Air Force.**

Who provides training for the AutoCrib machines? 

**The Gen III Contractor will be required to provide the training for the AutoCrib machines. Section 8.5.2 of the Performance Work Statement (PWS) states: “AutoCrib training shall be required for personnel who must service or collect and analyze AutoCrib machine produced data. Contractor employees shall be trained on AutoCrib prior to the employee’s interaction with the vending solution.   Validation of employee training will be provided to the COR office within 5 days of completion.”**

**The Government will incorporate these changes via an amendment to the solicitation.**

Will the Gen III Supplier be able to relocate material between AutoCrib machines? 

**Yes, bin transfers will be allowed to support urgent requirements in other locations.    There is a transfer function in AutoCrib software to increment the quantity transferred with a plus and minus transaction.**

Will the AutoCribs push an alert or other notification for contaminated bins?

**The AutoCrib machines are currently sending notifications for contaminated bins to the Government POU administrators. The settings can be changed to notify the Gen III contractor when bins are contaminated.**

Can AutoCrib provide a flow chart of first pass acceptance? 

**Yes, a flow chart will be provided.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Once AutoCribs are rolled out, will the Gen III contractor be managing open bins and AutoCribs at the same BSL?

**No. When an open bin BSL converts to AutoCrib, the POU office will set up the AutoCrib machine and fill to the maximum levels.**

What happens to material in the open bins if the AutoCrib won’t hold the material? 

**As open bins transition to AutoCrib, the excess material would be placed in the VirtualCrib so that it is consumed based on the sourcing order priority.  Once the material is depleted, all material in excess of 'bin-max' will be managed by the contractor.**

How will shelf life work in the AutoCribs? Will the material be flagged?

**Shelf life material will be flagged in the AutoCribs; however, the Air Force is still determining the specific method that will be used.**

Will bins at individual work stations be transitioned to AutoCribs as well? 

**It depends on the work area. The BSLs at individual stations can be combined into a single AutoCrib BSL to support the work area. The Government may elect to leave some items in “open bins” if warranted by the workload supported or item type.**

How are the AutoCrib machines filled? 

**The restocking process is defined in section 7.7 of the PWS.**

Will bigger and heavier parts be used in the AutoCribs? 

**Yes. Some items may not be suitable for the AutoCrib machines based on size; however, weight is typically not a limiting factor.**

When is a notification created for a FPA failure in AutoCribs?

**Notification comes 5 minutes after demand – provided to whoever is listed in the machine.**

When is a stock out notification created in AutoCribs? 

**Notification comes through standard reporting. Once every 8 hours. Faster times could be provided to set up more reports and get it faster.**

In addition to the minimum levels is there another level that can be created in AutoCrib?

**Yes, can set a “critical” level to send an additional notification.**

What form will an order from AutoCrib come through as?

**850 order from AutoCrib will be an .xml or .cxml file.**

If a P/N discrepancy is found in one machine, will it be addressed in all machines?

**Yes if the discrepancy is broad enough to impact the entire inventory.**

How does billing tie in to AutoCrib? 

**AutoCrib data will be used for the reconciliation process described in H-900. The quantity delivered to the AutoCrib machines will be the units shipped by the Contractor.**

Do you have ability to have more than one supplier in AutoCrib?

**Yes**

Will contractor be able to interface with AutoCrib? 

**Yes**

Are we going to be able to interface with AutoCrib thru the internet?

**Yes, all access will be through the AutoCrib website on the World Wide Web.**

Can a mechanic see if a part is available in a different machine if it is not available in the one they are accessing? Will the Gen III Supplier have this visibility? 

**Mechanics will not have this visibility; however, the Gen III Supplier will.**

**BILLING**

How will the estimated usage and payment be calculated for the performance periods?

**Estimated usage will be calculated for the base year based on the estimated annual demand provided in Attachments 1 and 14. It will be recalculated based on usage and anticipated usage for each of the future performance periods. Payment will be based on the contractors quoted unit price multiplied by the overall EAD in Attachment 1 and DLA’s standard unit price multiplied by EAD in Attachment 14.**

How will reconciliation occur?  

**Reconciliation will occur through audits, inspections, and surveillance and review of contractor reported data.  Please reference page 44 of the solicitation; section H-900 and along with any amendments on the section.**

Does DLA anticipate reconciling more frequently than yearly?  

**The Government will incorporate these changes via an amendment to the solicitation.**

**DLA is considering up to 3 reconciliations per year.**

Will reconciliation occur by site or in aggregate?

**By site**

Will all units of issues be measured as EACH in Gen III for billing and reconciliation purposes at the NSN level?

**Yes. The Government will incorporate these changes via an amendment to the solicitation.**

**DLA BACKUP**

Do the reports have a backup indicator?  

**All DLA sourced items are eligible for DLA backup, so an indicator would not be required. The RFP attachments include 3 years of “spot buy” history to assist in estimating the DLA Backup requirement.**

How will backup items be reported and included / excluded during reconciliation?

**Any items provided under the DLA Backup CLIN will not be included in the material reconciliation since that requirement is firm fixed price as described in H-900 (solicitation page 43). Section 3.3.2 of the PWS requires the Gen III contractor to record all DLA backup buys in their management information system.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Why not utilize individual spot buy process in use on other IPV contracts to account for cost of material backup?

**The goal of the Gen III IPV contract is to streamline the Contractor’s ability to support the Air Force requirement. The DLA Backup CLIN does not require any coordination with the Government and will yield faster response times to mitigate gaps in the DLA supply chain.**

Does DLA backup include the cost of material as well as the cost of managing backup?

**Yes. The DLA Backup requirement is firm fixed price to cover the material and any associated management costs.**

What is the DLA buyback policy for DLA items?

**DLA buyback of material is discussed in section 3.2 of the PWS. DLA material that is not obsolete and in its original packaging is eligible for return and buyback provisions would not apply. Section 3.2 of the PWS states, “If a DLA sourced item is not eligible for return based on obsolescence or technical changes, the material will be subject to the buyback described above.” Furthermore, it states “DLA sourced or commercial sourced material not in its original packaging is not eligible for buyback.”**

How will DLA Backup be reimbursed under Gen III? 

**As described in H-900 (p42), “all payments will be made through a Level of Support Contract Line Item Number (CLIN)”. The Level of Support CLIN will include the Management sub-CLIN (p. 43), which is a fixed annual amount. DLA Backup is part of the Management sub-CLIN. The contractor will invoice monthly against the annual delivery order in equal 12-month increments. (p. 44)**

If material is purchased for DLA backup – what is sourcing priority if not used (i.e. – DLA is able to expedite delivery)?

**DLA Backup is a firm fixed price requirement. If material is purchased and subsequently not needed by the Contractor for backup purposes, the Contractor will be allowed to exhaust that material before utilizing Air Force owned or DLA Sourced material. Material purchased and subsequently supplied under the DLA Backup provision is not subject to reimbursement even if DLA is able to provide timely resolution.**

**The Government will incorporate these changes via an amendment to the solicitation.**

How often will data be provided on DLA backup to the Gen III contractor? What is the role of EMALL? 

**A report similar to Attachment 16 of this RFP will be provided weekly.  The KO will also authorize EMALL accounts for the successful offeror.**

Does the Government have a process to establish an IGE for DLA Backup? 

**The Government has developed an Independent Government Estimate for the DLA Backup provision.**

Could a more collaborative approach be considered for the DLA backup requirement? 

**The DLA Backup CLIN does not require any coordination with the Government and will yield faster response times to mitigate gaps in the DLA supply chain.**

Spot buy history was provided as an attachment to the RFP. Does this represent the total number of spot buy requests, or were there additional requests that were not approved by the Government?

**Attachment 17 shows the spot buy history of those items and how many DLA purchased.  DLA will provide an Attachment 23 which will show all requested spot buys.**

**The Government will incorporate these changes via an amendment to the solicitation.**

**IT AND IT EQUIPMENT**

What access / programs will the contractor's have on the Government laptops?

**Standard Suite of systems as determined by ABW/SC to include AutoCrib.net on the Government Domain.  The contractor can be granted access to any AF system, program or website based on need.  Systems will require an AF 2875 form prior to access.  The laptops will have the**

**MS Office Professional suite (2010 or 2013), Adobe Acrobat Professional, IBM**

**Form Viewer, MS Internet Explorer, Lync 2013, and Windows Media Player.  The laptops will have access to the AF network via VPN if you are off base.  For Tinker, share drive access, with rights/folder access controlled, to our base-wide share drive is possible.  Wireless is normally turned off but can be turned on.  Access to AF systems:  with a CAC and via VPN, the contractors will have an AF email (us.af.mil) email account, have access to the USAF portal and other AF and DoD web sites that anyone AF person with a CAC can access (examples:  DTS (defense travel system), AF EIM (aka. SharePoint) sites, AF only web sites).  They will not have administrator rights on these laptops so they will not be able to load whatever software they want without our concurrence and our admins loading it.**

Can the AF provide systems access to its planning systems to the contractor?  What level of access will the AF provide to planning data, meetings, etc. to allow the contractor to integrate into its planning processes?

**Contractor requests for access to planning systems will be addressed on a case by case basis.**

Can wireless devices be used in the buildings?  Are any information technology devices prohibited in the buildings?  Can the contractor utilize the Government internet / wireless system?  Is cell phone service accessible in all buildings?

**In some cases wireless devices can be used, however, signals are often weak and sporadic.  Recommend vendors do not plan around wireless systems.**

How many BSLs are located in areas in which cell service is not available or cell phone use is not allowed?

**Cell phones are prohibited in the following areas:  WR: Bldg 640 and 645; OC: has no buildings that you cannot use cell phone but you CANNOT take pictures of any A/C in dock; OO Bldgs 680, 674, 5P, 1266, 1208, 1515, 746, 751, 237, 980, 975, 970, 965, 960, 966, 940, 945, 950, 1424, 2211, 2212, 2213, 2214, 2021, 2026, 2405, certain areas of 100, 225, 233, 238.  Service in remaining areas is unknown/intermittent.**

**KITTING**

Is RFID tag put on IPV kits by the integrator? 

**No, these are added by AF and are not part of IPV requirement.**

What is the inventory level and billing process for kits? 

**See Section 4.2 of the PWS on page 91 of the RFP.**

Are kit containers provided in Gen III? 

**All kit containers such as “tackle boxes”, etc will be GFP.  Kitting sites where these are not provided will be material that the contractor has to supply (plastic bags, etc.).**

Are kit returns handled the same at all three ALCs? 

**No. A return process is being defined in greater detail.**

**The Government will incorporate these changes via an amendment to the solicitation.**

How are kit demand signals or orders received by the Gen III contractor?

**The customers at each ALC will notify the KTR of their kit need before they are needed via communications such as email, etc.**

What is the inspection process for completed kits? 

**CORs will inspection a sample of kits whenever they deem fit.  They may complete their inspection at time of delivery of the kits or at the time in which the kits are placed on the shelf ready for consumption.  They also may use any sample population to conduct their inspection.**

Will virtual cribs be used for completed kits? 

**There are currently no plans to use AutoCribs or virtual cribs in the kitting process.**

For returned kits with material still present, can the material be taken off base for audit and replenishment? 

**Yes.**

Question on the denominator for kit FPA. Will it count for the number of kit deliveries or will it just be the number of kit “BSLs”?

**Calculation for the FPA Metric should be the number of kits delivered divided by the number of kit requests.  Kit requests equal the number of kits needed to reach the max level plus any additional requests.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Will DLA still have organic kitting sites?

**Yes.**

How many distinct kits are required?

**Please see Attachment 21 for the Kit LOMs.**

When a Kit has multiple revisions, is the Contractor required to support all revisions or just the most recent revision? 

**The most recent revision.**

What is the average number of NSNs in a kit?

**Please see Attachment 21 for the Kit LOMs.**

**METRICS**

What specific bins / BSLs at each site will require an 8 hour MWT?

**The Air Force has identified 1,036 bins / NIINs (1:1 ratio) at WR-ALC. The items will be identified on the RFP as Attachment 24. Attachment 12 has been updated to add a line for 8 hour MWT pricing.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Will mechanics report only empty bins that are needed to complete a job?

**An FPA failure occurs only if a part/parts are needed to complete a job.  FPA failure does not count against an empty bin if the part is not needed.**

What is the definition of excess PQDRs as referenced under FPA?

**No more than one discrepancy of a commercial item per quarter per ALC.  PQDRs should be included in the required reports.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Can the exception for FPA be changed from lead time away to first fill in the bin?

**When items are added to the SOI, the KTR and KO will agree on a lead time that may or may not reflect the Government PLT of record.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Is FPA applied per site or in aggregate?  

**FPA is applied per site**

What is the process for calculating and applying FPA?

**FPA measurement is defined in 5.1.1 as updated in Amendment 0001. The language states:**

***“The FPA percentage is calculated as the number of unsuccessful attempts by all mechanics to obtain a part or kit from a bin divided by the sum of the total non-automated part / kit bins supported as well as the number of instances in which a mechanic requests a part from the automated bins or automated system during the month.”***

If measured for each site individually, does it matter what the aggregate FPA is? How is percentage applied? 

**FPA will be calculated separately for each ALC on a monthly basis. Incentives / disincentives will be calculated against the LOS CLIN for each ALC and will be added or deducted from the monthly payment following completion of calculation of the incentive / disincentive to be applied at the conclusion of each annual performance period.**

**The Government will incorporate these changes via an amendment to the solicitation.**

**MISCELLANEOUS**

How often will a demand history supportability file be provided to the contractor?  Can DLA exclude fenced material from the report?

**A report similar to Attachment 16 (demand details A and demand details B) of the RFP will be provided weekly.  The report will include stock on hand balance and a column for “protected levels”. The “protected levels” identify the fenced material.**

Who will be the Gen III tech POC for questions?

**Questions concerning the GEN III solicitation can be directed to either Robert Napolitano; 804-279-6382;****Robert.Napolitano@dla.mil****or Carl Allen; 804-279-5109; Carl.Allen@dla.mil**

How will the contractor convert items from DLA to commercial sourced, and will mandatory sourced items be eligible for conversion?

**Section 2.8 (p. 83) of the PWS states that “These (DLA Sourced) items may be eligible for transition to commercial sourced if a 10% cost savings over the Standard Unit Price (SUP) is realized.” Section 3.3 (p. 86) states that “Mandatory DLA items (CSI/FAT) must be sourced through DLA.”**

**The Government will incorporate these changes via an amendment to the solicitation.**

Can a list be provided of current contractor stock being held now and at time of award that is subject to buyback so that the contractor can plan for material they need to procure?

**Under the Gen II requireemnt, all material used to support the kitting function is stored at the Cotnractor’s facility. (note: some kitting material may be stored on base as identified on attachment 6 of the RFP) Additionally, Gen II contains buyback provisions for commercially sourced items. It is recommended that the contractor review the commmercially sourced items and items used to support the kitting function to estimate the material that will be transferred to the Gen III Contractor. More accurate quantities will be provided by the Air Force during transition. Any necessary space beyond what is identified on attachment 6 of the RFP will have to be provided by the Gen III Contractor.**

What if a commercial sourced item changes to CSI?  Will full buyback or liquidation apply if material is from a source that is no longer approved for the item?  What is the source is still approved?

**Section 3.4.1 (p. 88) of the solicitation states: “Items previously bought and in possession of the Contractor at the time of conversion to CSI or requiring FAT are subject to the buyback clause in section 3.2.”**

Is worldwide EAD included in TEP?

**Yes.**

Will the contractor be provided a full 6-month transition?

**Yes the GEN III KTR will have 6 months to complete the transition of all three ALCs.  The details of the rollout plan can be found in “H-901 Transition Metric” of the RFP.  The order of which the Government wants the sites rollout out is:  WR-ALC first, OC-ALC second and OO-ALC last.**

How does the Sig A, UY DODAAC work?  Will it create UFOs when the supplier places an order?  

**The Sig A UY DoDAAC designates the intended ship to activity as well as the activity to receive and effect the payment of bills.  If the supplier places an order with DLA, and there is no stock on hand, the requisition will go on backorder, unless they include the advice code to fill-or-kill.**

Does the DODAAC need to be updated each time an NSN is added to allow the supplier to purchase it from DLA? 

**No. The DoDAAC uniquely identifies the organization that has the authority to requisition and/or receive material.  The DoDAAC will be assigned to the contractor and will identify the mailing, shipping, billing address.**

How often will NSN additions occur?  Will then be added via e-mail followed by a modification or added via modification each time?

**NSN additions will occur as needed for open bins depending upon workload/demand. AutoCrib adds will be done weekly. NSN additions and deletions will be communicated to the Contractor for immediate performance and followed up by a modification. A single modification may represent multiple rounds of NSN additions.**

Will Economic Price Adjustments be applied at the NSN level?

**Yes.**

Should suppliers note potential obsolete material on the SOI in their bid?

**Yes.**

Is the subcontracting plan for commercial sourced items only?

**Yes.**

What are the required AF indicators (stickers) on a bin for shelf-life, CSI, etc., what do these indicators look like, what do the indicators signify, and what information is contained on the indicators?

**There are no marking requirements for CSI. Shelf-life items are identified by a green sticker marked with the expiration date. Precious metal items are identified with a dot containing a gold bar.**

Are any ITAR controls applicable to the material?  

**Yes, Attachment 4 denotes Export Control requirements.  Clause 252.225-7048 included in the solicitation.**

Will CONUS Worldwide orders go direct to the customer or to a DLA CONUS depot?  Will OCONUS orders go direct to the customer or to a DLA CONUS depot?

**All worldwide orders will be available to be delivered to DLA depots and customer direct with a DoDAAC.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Will the contractor be required to purchase material from DLA for DLA sourced items under Sig A? 

**Yes.**

What is the rationale for using this method in lieu of other methods such as GFM or Sig B?  Will DLA consider using Sig B or GFM in lieu of Sig A?

**DLA will only be using Sig A as the material is going direct to the AF.  DLA is unable to track partial qtys because of audit readiness.  This then puts the burden for partial qtys on the KTR, eliminating the need for sub located material at each BSL.**

Will the Air Force provide any equipment for the contractor to utilize to move material?

**No.**

AF must provide details for vehicle use at each ALC (vehicles in buildings, any restrictions of type of vehicles, training required, etc)

**OO—No motorized vehicles in buildings.**

**OC—Two buildings allow motorized vehicles—3001 and 9001.  Training will be required.**

**WR—Must follow procedures for the industrial area and driver must take training for flight line access. Vehicles may be driven in building 125 by the kitting area.**

Can a bin map with each building and the bins/BSLs contained in those buildings be provided?

**Attachment 20 of the solicitation provides this information for each ALC. Attachment 20 includes the BSL / bin locations by building as well as a link to maps for the various sites.**

Is there a prescribed interval at which bin fill must occur?

**There are no prescribed intervals.**

Will the TEP be evaluated as 10 years of material pricing for commercial sourced items?

**Yes.**

Is the intent for the contractor to use all AF excess inventory first in the sourcing priority?

**Yes.**

What is the AF material returns process for items in open bins and kits?

**Currently AF allows mechanic to return to open bin, but there are efforts to minimize that process.  Kits come back in the AF designated container, i.e., ziplock bags/tackle boxes, foam, etc.  Under the Gen III contract, kit items will be replenished only what is used and put back. Bill only for replenishment.**

How will bin audits occur?

**Audits will occur ‘over the shoulder’ or a Government representative will coordinate with the vendor to ‘shadow’ bin fills or kit deliveries to perform audits.  Additionally IAW Section 7.6 of the PWS, “The Contractor shall conduct a weekly cycle count inventory on two percent (2%) of all AutoCrib machines.”**

Would you consider change to Cost plus fix fee based off requirement not clearly being defined?

**The Government has reviewed all other contract types and has determined that a FFP with annual EPA adjustments for material is in the best interest of the Government.**

Does the Air Force allow the contractors to lease space?

**No, only space available is identified on attachment 6 of the solicitation**

Are there on base facilities for the contractor?

**Only space available is identified on attachment 6 of the solicitation**

How will sub-located material be handled in Gen III? 

**It is up to the vendor to manage material in excess of UI that will not fit in a bin.  There will be no sub located material in Gen III.**

What is an AQ and how is it established for Gen III? 

**Under Gen II, the AQ is the Authorized Quantity. AQ’s are not utilized in Gen III.**

**The Government will incorporate these changes via an amendment to the solicitation.**

What is the impact of returns on the AQ? 

**AQ’s are not utilized in Gen III.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Is the AQ the same as the maximum quantity and how is it communicated or shown in Gen III?

**AQ’s are not utilized in Gen III.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Will the Gen III contractor be required to cut the wire on the “wire racks” in Gen III? 

**No.**

How will the Government calculate monthly payments?

**See page 45 of the RFP; H-900**

Is worldwide demand part of the price evaluation? (i.e. – part of TEP) 

**Worldwide demand is part of price evaluation and TEP.**

Are there non-DLA items (i.e. – GSA) items on the contract?

**No – only DLA items.**

Who has the responsibility to screen the item from a technical standpoint when an item is added to the contract?

**DLA.**

Will all bin issues be in “each”? 

**Yes.**

Is the Government looking for a single price for worldwide demand or a separate price? 

**Single Price.**

Will drawings be posted for the entire SOI so the contractor will have them available for the DLA backup CLIN? 

**Yes.**

Will and EPA apply at the raw material or completed NSN level?

**Completed NSN level.**

Does the SB participation plan apply to DLA source material?

**No.**

How are the bins annotated for precious metals?  

**Precious metals –it is standard across all centers – a dot with a gold bar.**

For worldwide support orders, will material only go to DLA Depots or any DODAACs?

**Worldwide support orders will support any DoDAAC.**

**The Government will incorporate these changes via an amendment to the solicitation.**

What kind of equipment can the contractor use to transport material on base?

**While there are some exceptions, vehicles are typically not allowed in the buildings. The contractor may use most “street legal” vehicles on base to transport material. In some cases, golf carts and similar vehicles may be acceptable. Contractors are reminded to consider possible hazardous weather conditions. Additionally, the Government will not provide any space for maintenance or charging of electric vehicles.**

Amount of adjustments to bin is a significant effort at times – drives a significant amount of transactions. Who inputs that data? 

**Bin adjustments will be requested by the Air Force or KTR and flow to the contractor through the COR. The Government Administration Team (CO, COR, Technical Assistants) will track bin adjustments.**

Are there systems that the AF has that contain planning information and will the contractor have access to that information? What data systems will the contractor have access to? Multiple points in the RFP to bridge gaps and collaborate, what can Industry expect from the AF to enable that?

**DLA stock positions will be shared with the Contractor every week.  Additionally, the Contractor will have full access to the AutoCrib data as described in section 6 and 7 of the PWS.**

How will Government owned material be separated during the Gen III contract? (i.e. – residual Gen II material) 

**The Government is working to minimize excess material outside of the bins. If residual Gen II material remains when the Gen III contract is awarded, a “virtual crib” will be established by the Air Force to track the inventory. The Gen III contractor will have full visibility of the inventory and AutoCrib purchase orders will identify the virtual crib as the source of material until exhausted.**

Who will provide flight line training?

**Flight line training will be provided by Govt**

What is “right-sizing”?

**The right-sizing effort is an initiative under Gen II to reduce the inventory contained in the bins to levels that are commiserate with actual mechanic usage.**

How far along is the Government with the cleaning or “right-sizing” effort related to the current IPV bench stock locations? 

**Each ALC faces unique challenges with the right-sizing efforts and are at different stages of the process. The Air Force plans to have all BSLs “right sized” before the Gen III contract is awarded.**

Are DNA marking items DLA mandatory sourced? 

**Yes – DNA marking items are DLA mandatory sourced.**

Which ALC is the biggest in terms of BSL count, NIINs supported, kitting, and overall footprint? 

**OC-ALC has the biggest Kitting function**

**OO-ALC has highest number of NIINs, BSLs and Footprint**

Where does the solicitation spell out what is available for conversion to commercial sourcing?

**Amended attachment 2 has been updated as appropriate.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Will other supply chains in DLA (L&M / TS) use the world wide support piece of the contract? 

**Yes. A subsumable contract number will be established to the basic contract and DLA’s contracting system will be loaded to place automated orders for these items. The automated contract will include items from all three supply chains.**

**SOLICITATION**

Pg 9-- These clause appears to be check-marked in error because the clause FAR 52.222-41, Service Contract Labor Standards, is not check marked.  This RFP is for a contract for supplies not for services because the FAR defines a "service contract" as a contract "that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply."

**Check will be removed as this is a supplies contract.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 10-- Should DFARS 252.225-7009 be checked instead of DFARS 252.225-7008 since the contract will require the delivery of items containing specialty metals versus the delivery of specialty metals as end items?

**Yes 252.225-7009 should be checked.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 10—Should DFARS 252.219-7004 Small Business Subcontracting Plan (Test Program) (Oct 2014) be added?

**No**

Pg 10—Should DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information (NOV 2013) be replaced with DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information (DEC 2015)?

**Yes and will be added.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 20-- Using the factors provided in the clause, please confirm that the calculations for the 2nd year EPA adjustment is correct as follows:    

Base Index = 109.88*

Adjusting index = 112.72*

Less base index = 109.88

Change to index = 2.84

Divide change to index by base index = 2.84 / 109.88 = .02585 (2.585%) **

Multiply by the base unit price = $51.29 x .02585 = $1.33***= 

Unit Price Adjustment 

Adjusted unit price = $52.62

**For the 2nd year, yes it would be $52.62 in this example if the indexes remain the same in year 2.**

Pg 21-- Could you consider 30 and 90 for dates on clause 52.217-09?

**The Government will change this clause with the 30 and 90 days.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 35—Is clause 52.211-9011 still a valid clause?

**No it will be removed.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 45-- We were unable to find an attachment to the RFP that details the total line items and quantities of material stored by the Gen II Contractor that will be transferred to the Gen III Contractor per this requirement.  This information is needed in order to plan for adequate off-base warehouse space to store this AF-owned material.  Can the government provide this detail along with the current amount of square footage needed to store it today?

**Under the Gen II requireemnt, all material used to support the kitting function is stored at the Cotnractor’s facility. (note: some kitting material may be stored on base as identified on attachment 6 of the RFP) Additionally, Gen II contains buyback provisions for commercially sourced items. It is recommended that the contractor review the commmercially sourced items and items used to support the kitting function to estimate the material that will be transferred to the Gen III Contractor. More accurate quantities will be provided by the Air Force during transition. Any necessary space beyond what is identified on attachment 6 of the RFP will have to be provided by the Gen III Contractor.**

Pg 45-- Page 45 states Worldwide Demand Orders will be processed and payment will occur outside the Level of Support CLIN. Attachment 1, 12, and 13 calculates TEP based on Total EAD (including WWD EAD). Please clarify WWD pricing requirements. Shall WWD be priced as part of the LOS CLIN? In other words, should WWD services and support costs be included in the bin management CLIN and should WWD material costs be part of material CLIN?

**The Government is requesting a single unit price to support both ALC and Worldwide demands for items requiring Worldwide support in attachment 1. Worldwide Demand Orders will be placed at the unit price reflected on attachment 1 of the RFP.**

Pg 46--Incentive will apply for exceeding FPA metric. Will one kit be measured as a multiple failure if it is missing multiple parts?

**No. FPA failure for kits will be measured at the kit level .**

Pg 48—How did you get dollar value for MWT disincentives?

**DLA and AF analysis of cost of lost mechanic time per instance.**

Pg 48—Can you provide clarification on what exceptions apply to CSI/FAT?

**There are no exceptions for DLA mandatory items, but you have the right to challenge any FPA failure where you feel DLA failed to provide the items in a timely manner.**

Pg 49--For items added that are commercially priced/ sourced, is the PLT based on the Contractor's lead time rather than Government system data?

**Both parties will agree to the PLT before items are added to the contract.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 49--Is it correct that neither CSI items, FAT items, nor kits with CSI or FAT items be included in the MWT metric calculation?  Therefore, does the MWT metric exclude CSI and FAT items, missing items within the first lead time, kits that include CSI or FAT items, and kits that are missing items within their first lead times?

**MWT applies if an FPA failur occurs and an exception is not granted.**

Pg 49--Also, are CSI and FAT items excluded from the MWT metric regardless of whether they are DLA sourced?

**No, CSI and FAT items are included in the MWT metric.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 49--PLT about first time adds--Can the AF return the material and ask for credit or keep material and ask for credit?

**A credit will only be sought from the Contractor if the material is returned.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 49-- If the AF returns overfilled material, the AF will request credit for material. If they don’t, it will remain AF material?

**Yes, that is correct.**

Pg 49 – allowing PLT before metrics apply is fine, but PLT of record may not be accurate. Currently works that it allows lead time for the physical receipt of material for the first time. It should be changed to reflect receipt of material regardless of the PLT of record?

**The PLT will be agreed to by both parties before addition to the contract.**

Pg 49-- What is the Contractor's recourse when  mechanics temporarily remove material from the bin resulting in an overflow when the Contractor delivers the material it ordered?  Mechanics may remove material from their bins to use at their work stations then return it at the end of their shifts.  The Contractor re-orders based on the level in the bin without any way of knowing whether any or how much material mechanics temporarily removed.  After the mechanics return the material to the bin and the Contractor delivers the material it ordered an overfill likely occurs.

**This issue should go away with AutoCribs since the mechanics can not return items to the AutoCribs.  H-904 states the instance in which how the overfilled material will be handled.  The overfilling will be presented to the KTR however it may not result in a return to the KTR for credit. Instead the KO in conjunction with AF willl review any patterns and determine the correct course of action.**

Pg 51-- May offerors use a font size smaller than 12 point for basic text, or for tables, charts and graphs, provided it is reasonably legible as printed?  In order to provide sufficient detail and clarity in diagrams of processes and other illustrations, or for tabular data, we recommend that offerors be permitted to use a font size as small as 8 point for graphics (including figures, tables, illustrations, etc.).

**The Government allows as low as 8 point font on graphics, charts, tables or like items.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 51--50 pages for the management portion of the proposal?

**Yes. The Government will incorporate these changes via an amendment to the solicitation.**

Pg 56-- Under Subfactor 3: Risk/Process Management, the seventh bullet requires offerors to submit a Work Breakdown Structure. However, no detail is given as to requirements, and we don’t see a WBS attachment. Can the government please clarify the requirement and/or provide a WBS attachment, if required?

**The intent of the “work breakdown structure” is simply to have the KTR define how they will structure their personnel to accomplish the requirement. There is no required standard format.**

Pg 58-- Paragraph (8) instructs offerors to submit Client Authorization Letters (Attachment 11) for any commercial contracts and adds that the letter should also be sent to POCs with Past Performance Questionnaires. However, we do not see a paragraph on how to submit PPQs or a PPQ attachment. Can the government please clarify the requirement and/or provide a PPQ attachment, if required? Are Past Performance Questionnaires required for non-commercial contracts?

**The Government does not intend on utlizing a PPQ.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 60-- The Bin Management sub-CLIN shall cover charges associated with purchasing inventory from DLA prior to placement in bins (POS). Is there a specific fee DLA will charge the Contractor when purchasing inventory?

**No the price to purchase is at standard unit price (SUP) from EMALL.**

Pg 60-- Will DLA consider signal code B versus SUP right now?

**No.**

Pg 67--Will each contract submitted receive its own relevancy rating? Or will the offeror receive one relevancy rating for the offeror’s contracts and subcontractor’s contracts in aggregate?

**P.68 of the solicitation states, “*The Government will perform an independent determination of relevancy of the data provided or obtained.  A relevancy determination will be made for each of the recent two (2) submitted contracts for the offeror and two (2) submitted contracts for each identified critical subcontractor*”. P.69 states, “*As a result of the recency, relevancy, and quality assessments of the contracts evaluated, one confidence assessment rating as described in the DoD Source Selection Procedures will be assigned to the Past Performance factor*.”**

Pg 80-- what does “accurate accountability of all material in the bins” mean? Is the Gen III contractor required to conduct a 100% physical inventory?

**The Gen III Contractor is not required to conduct a 100% physical inventory of all material in the bins. The expected outcome is that as the Contractor assumes responsibility for maintenance of existing bench stock locations, bins and all remaining inventory in the bins, they will be able to identify items that could become unsupportable during the transition / site activation.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 81—States “All contract changes shall be made effective only by the Contracting Officer or COR.”  Is this a correct statement?

**Yes. Ultimately, all changes must be approved by a Contracting Officer. However, the Contract Management Plan will identify the roles of the Government Administration Team members and may allow for multiple channels of communication for timelier implementation of contract changes.**

Pg 83-- Does the Contractor own DLA-sourced material that is inventoried outside of the bin? Please confirm if DLA is selling to the Contractor, the Contractor owns the inventory, and then resells the material back to the Government.

**Correct.  The KTR will buy the material from the Government and then own the material.  The KTR will then provide it back to the AF under the Level of Support CLIN.**

Pg 84-- Are outline agreements in place with the other DLA ordering activities if their NSNs are identified as potentially having worldwide demand?  In order to obtain the best prices from the commercial market vendor solictations list realistic worldwide demand quantities. If the worldwide demamd orders will never be issued, then estimated quantities in the solicitation should exclude worldwide demand.

**Upon contract award, a subsumable contract number will be established to the basic contract and DLA’s contracting system will be loaded to place automated orders for these items. The automated contract will include items from all three supply chains. DLA Aviation will administer the Worldwide Demand portion of the contract, with delivery order administration delegated to the appropriate DLA Supply Chain.**

Pg 86--Will attrition for ALC-site excess inventories occur only during implementation, or will the Contractor be required to attrite ALC-site excess that may be identified at any time during contract performance?  If the latter, what quantity should offerors assume for their proposals?

**Contractors will be required to attrite the AF stock on hand as a first soruce of priority until exhausted.  A listing of material on hand will be supplied by the AF at the time of award. The Government does not anticipate any excess material outside of normal returns during the execution of the contract.**

Pg 86--Where is the ALC-site excess inventory located? 

**ALC excess inventory will be located on base upon Gen III contract award and a complete listing will be provided to the Gen III contractor. (*note: “excess inventory” does not include kitting material that may be transferred as referenced above*)**

Pg 86--Is the Contractor responsible for performing a kind, count, condition inspection of each ALC-site excess item?

**No it is not required.**

Pg 86--Will the Contractor be responsible for moving all ALC-site excess into its warehouse for storage and eventual distribution to bins?

**“Excess inventory” will remain at each ALC and be drawn down by the Gen III contractor, but not trasnferred to the Contractor’s facility. (*note: “excess inventory” does not include kitting material that may be transferred as referenced above*)**

Pg 86-- If excess is reduced, then contractor puts material into their inventory in good faith, how are buybacks conducted?

**Material buyback provisions as outlined in section 3.2 of the PWS would apply in this scenario.**

Pg 86-- Clarify if the item’s demand drops but it is not deleted from the SOI. Does buyback apply to DLA sourced material? Can we change the sourcing order of priority in this scenario?

**Although purchased by the Contractor, this material is still considered “DLA Sourced” in the Sourcing Order of Priority established in section 3.3.1 of the PWS. Section 3.2 of the PWS states, “*For DLA sourced material, the Contractor shall first return any unopened items in their original packaging to DLA for credit under applicable return processes for DLA customers. If a DLA sourced item is not eligible for return based on obsolescence or technical changes, the material will be subject to the buyback described above*.”**

Pg 87-- In order for the Contractor to identify potential gaps in DLA supply and effectively plan to fill these gaps through its supply chain, please provide the following current information for each NSN in the Schedule of Items supported by DLA: on-hand stock, due-in quantity , quantity on order, and reorder point.  Will DLA provide this same information to the Contractor on an on-going basis during contract performance and how often?

**Supply and demand data is provided in attachments 4 and 16. A report similar to Attachment 16 (demand details A and demand details B) of the RFP will be provided weekly.  The report will include stock on hand balance and a column for “protected levels”. The “protected levels” identify the fenced material. All other information will need to be pulled from EMall.**

Pg 87—What is the process for using the virtual crib?  The visiblity for the GEN III contractor?  Is the KTR held responsible for quality issues for items in the virtual crib?

**KTR will not be held responsible for quality of items in the Virtual Crib as they were previously owned by the government. Items that are located in the Virtual Crib will have the supplier code set to IPV Virtual Crib and a PO will generate with the Virtual Crib as the supplier. This will indicate to the provider to obtain the items from the Virtual Crib. Once the items are depleted from the Virtual Crib, the supplier code will be changed to the awardee. The POU Program Office will manage the supplier code changes.**

Pg 88-- Will the Contractor be reimbursed for remaining stock of material it purchased per DLA's approved technical data and specifications that can no longer be supplied under the contract because it becomes CSI and is not accepted by the ESA?

**Section 3.2 of the PWS states, “*If a DLA sourced item is not eligible for return based on obsolescence or technical changes, the material will be subject to the buyback described above*.”**

Pg 90-- When does the contractor need to track the unique mechanic identifier described in section 4.1.1 of the PWS?

**The contractor is required to track the unique mechanic identifier for any FPA failure.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 94--An 8hr MWT metric will not apply to more than 10% of bins.  Depending on which BSL you chose, it could drive up to 52% of your bins across ALCs.  The concern is on which bins are 8hr MWT and how that will be controlled

**The Air Force has identified 1,036 bins / NIINs (1:1 ratio) at WR-ALC. The items will be identified on the RFP as Attachment 24. Attachment 12 has been updated to add a line for 8 hour MWT pricing.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Pg 95-98-- Can the government please confirm if all communication / data exchange methods from the PWS listed below are required, or can the contractor choose from these options the most efficient or centralized method of exchange:

· PWS 6, first para (p. 95): Contractor MIS interfaces with existing and emerging DoD systems

**Required**

· PWS 6, bullet 9 (p. 95): Contractor shares data (NIINs, bin locations, etc.) via a web page accessible by Government personnel for ad-hoc queries 

**The vendor can recommend other methods, but is up to the government to approve.**

· PWS 6.2.2 (p. 97): Contractor shares data (supportability assessment files, mitigation actions) via a SharePoint page

**The vendor can recommend other methods, but is up to the government to approve.**

· PWS 6,  bullet 11, sub-bullet 2 (p. 96): Contractor receives data directly from Air Force web services

**Required**

· PWS 6, bullet 11, sub-bullet 2 (p. 96): Contractor receives data via email box

**Required**

Pg 1 & 52-- The Standard Form states that proposals are due 3:00PM April 19, 2016, while the ITO states proposals are due 3:00PM April 11, 2016. Can the government please clarify when proposals are due?

**Proposals are due by 3:00pm EST on 19 April 2016.**

Should obsolescence be noted on a contractor’s bid? Obsolescence plan required for DLA items? 

**Yes the KTR should note obsolescence on their bid were applicable. No an obsolescence plan is not required at time of bid.  But will be required as a responsibility of the awardee at award.**

CLIN 0001AA – is the intent to have a one year price, but then have a 10 year number roll into evaluation?  Note:  attachment 1 cites one number, section H cites 10 years. 

**The Government will evaluation in its TEP a 10 year number.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Please clarify each “etc.” reference made throughout the document.

**The Government will not reference each “etc.” in the document.  Et Cetera (etc.) is a Latin expression that means “and other things” or “and so forth”.**

**SOLICITATION ATTACHMENTS**

Attachment 1--Does the market basket contain all NSNs required to build the kits in the Kit LOMs? If not, will the government please provide a master list of the NSNs required for assembling the kits? 

**The market basket does not contain all NSNs required to build the kits in the Kit LOMs. The list of all NSNs used in the kits is located in Attachment 22, “Kitting Items”. (*note: Attachment 22 contains 5 files*)**

Attachment 1--What demand data was used to calculate the Estimated Annual Demand? The EAD appears to be higher than previous years.

**The EAD was calculated using the last three years of requisition history.**

Is Standard Unit Price located on the attachments? 

**Yes. Attachment 4, “supply” tab, column AB.**

Where is the sourcing Status indicator on the attachments? 

**The sourcing status has been added to Attachment 2.**

Attachment 12-- The total management sub-CLIN cells are locked.  Will the Government be providing a new file for the contractor to fill out attachment 12? 

**Yes, the Government will remove the numbers within each total management sub-CLIN cell and replace with a sum cell reference formula; however, the cell itself will ultimately still be locked.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Attachment 12—Refers to page 9, shouldn’t it be page 6?

**Yes. This has been updated.**

**The Government will incorporate these changes via an amendment to the solicitation.**

Attachment 14 includes number of bins per NSN.  Are there any inactive bins? If so, do inactive bins apply to fill rate metric?

**There is no fill rate metric for the Gen III requirement. FPA and MWT metrics will apply to all bins. Gen III should not have any inactive bins.**

Please define the following acronyms used in the Attachments: AWP and QPA.

**AWP: Awaiting Parts**

**QPA: Quality Performance Assessment**