FOURTH ESTATE PERSONNEL ACCOUNTABILITY AND 

ASSESSMENT SYSTEM (FEPAAS) 

Supervisor Users Guide 

Version 1.3 

February 2012 

SPAWAR Systems Center Pacific 

53560 Hull Street, Code 53255 

San Diego CA 92152-5000 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 2 of 44 

(THIS PAGE INTENTIONALLY LEFT BLANK) 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 3 of 44 

Change History 

The following Change History log contains a record of changes made to this document. 

Entries should be made in descending order, with most recent changes at the top of table. 

Published / 

Revised Date Version Author(s) 

Pane / 

Nature of Change 

16 Feb 2012 1.3 SSC Pacific Updated whole document to reflect 

internal reviews. 

13 Sept. 2010 1.2 SSC SD Terminology change (“SUPV”) 

3 Sept. 2010 1.1 SSC SD Updated for new release. 

21 June 2010 1.0 SSC SD First production release (FEPAAS 

3.3) 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 4 of 44 

Table of Contents 

1 GENERAL INFORMATION ................................................................................................ 6

1.1 LOGIN TO FEPAAS ........................................................................................................... 6

2 HOME TAB ........................................................................................................................... 7

3 MY INFO TAB....................................................................................................................... 8

3.1 SUMMARY ......................................................................................................................... 8

3.2 CONTACT INFORMATION .................................................................................................... 9

3.2.1 Editing “Displaced Location” ............................................................................... 10 

3.2.2 Editing “Employee’s Contact Info” ...................................................................... 11 

3.2.3 Editing “Emergency Contacts” ............................................................................. 13 

3.3 EVENT INFORMATION ....................................................................................................... 14

3.4 USER ACCOUNT .............................................................................................................. 16

3.5 USERNAME & PASSWORD ................................................................................................ 17

4 MANAGER/SUPV TAB..................................................................................................... 18

4.1 SUPV INFORMATION ....................................................................................................... 18

4.2 SUPV REFERENCE.......................................................................................................... 19

4.3 SUPV LOOKUP BY ORGID ............................................................................................... 19

4.4 SUPV LOOKUP BY NAME ................................................................................................. 20

4.5 SUPV ADMIN .................................................................................................................. 21

4.5.1 Adding a SUPV..................................................................................................... 22 

4.5.2 Removing a SUPV ................................................................................................ 23 

4.6 ORGID HIERARCHY SEARCH ............................................................................................ 23

4.6.1 Editing the Org ID Hierarchy (Tier 1 SUPVs Only) ............................................ 25 

4.7 ORGID LOOKUP PAGE ..................................................................................................... 28

4.8 ORGID HIERARCHY TREE ................................................................................................ 28

5 EMPLOYEES TAB ............................................................................................................ 29

5.1 ADD EMPLOYEE ............................................................................................................... 29

5.1.1 Edit Employees Personal Information .................................................................. 30 

5.2 ADD FOR EVENT .............................................................................................................. 31

6 ACCOUNTING TAB .......................................................................................................... 32

6.1 VIEW ONLY MY SUPV ORG IDS......................................................................................... 32

6.2 VIEW ALL MY ORG IDS AND SUBORDINATE ORG IDS ........................................................ 34

6.3 GO STRAIGHT TO ACCOUNTING........................................................................................ 34

6.3.1 Account for Employees - Notes ............................................................................ 36 

6.4 ACCOUNTING DEFINITIONS ............................................................................................... 37

6.4.1 Accounted for At: ................................................................................................. 37 

6.4.2 Other Accounting Options: ................................................................................... 37 

6.4.3 Accounting Terms: ................................................................................................ 38 

7 REPORTS TAB .................................................................................................................. 39

7.1 “ALL AGENCY” REPORTS.................................................................................................. 39

7.2 “ALL ORG ID” REPORT BY ORG ID .................................................................................... 40

7.3 “ALL ORG ID” REPORT BY HIERARCHY ............................................................................. 41
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 5 of 44 

8 REFERENCE TAB............................................................................................................. 42

9 HELP TAB........................................................................................................................... 43

10 ACRONYMS ................................................................................................................... 44
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 6 of 44 

1 General Information 

This Users Guide is for all Supervisor Representatives (SUPVs), and Agency 

Administrators (AADMINs), using the Fourth Estate Personnel Accountability and 

Assessment System (FEPAAS). 

Different user types have different permissions in FEPAAS. Where needed, this guide will 

indicate if there are any restrictions and which user types are allowed to perform a task. 

1.1 Login to FEPAAS 

a. Navigate to the FEPAAS Support System using an internet browser 

https://fepaas.whs.mil

b. With your CAC inserted, click the Click Here button – under All Fourth Estate 

Support, Authorized Personnel and Staff
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 7 of 44 

2 Home Tab 

a. The first screen visible after logging in is the “Home” page. This data will be 

refreshed often. Consequently, the layout and content may be different than shown 

below. 

b. You will have the following tabs: Home, Manager/Supv., Employees, Accounting, 

Reports, Reference, My Info and Help. 

Update Personal Information / Verify Support User Account Settings 

a. If you have not previously logged onto FEPAAS, the first thing you should do is 

proceed to the My Info tab, review your personal information, and make whatever 

updates may be required. Additionally, you will want to verify your Support User type 

and Org ID assignment. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 8 of 44 

3 My Info Tab 

3.1 Summary 

a. Click on the My Info tab. Your “Full Profile –Summary” page appears. If you were 

already on the My Info tab and had browsed elsewhere in your Full Profile, you can 

return to the Summary page by clicking the “Summary” menu item to the left of the 

page. 

b. Verify your Rank/Pay Grade and Organization ID. (Note: Only System 

Administrators can change your Rank/Pay Grade or Org ID) 

NOTE: An important distinction must be made between the Organization and Org ID listed 

here on the “Summary” page, and those on the “User Account” page. The Organization/Org 

ID listed here is your own assigned Organization. The Org ID(s) listed on the “User 

Account” page determine (in combination with your Support System user type) the set of 

employees that you can access or edit as a Support System user. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 9 of 44 

3.2 Contact Information 

a. Click on the “Contact Information” menu item. Your “Full Profile – Contact 

Information” page appears. 

This page consists of three panes covering your location and contact information. 

 The Displaced Location pane should contain the address that you evacuated to 

as a result of being affected by an event. 

 The Employee’s Contact Info pane should contain your home address and 

contact information. This pane also provides you with a snapshot of the last 

import of data from the DEERS system. 

NOTE: Using the provided link to update your DEERS information at the 

DEERS site will NOT result in the DEERS information displayed in FEPAAS 

to update as well. The DEERS data displayed in FEPAAS reflects the last 

data import received from DMDC and is dated to indicate when the last 

import was received. Updating your data in DEERS will ensure that future 

data imports from DEERS are accurate. 

 The Emergency Contacts pane contains location and contact information for 

any person(s) who is not necessarily a family member but who can serve as a 

“Point of Contact” for you if the DoD is unable to reach you or one of your family 

members directly. 

Clicking the respective Edit/Add button for a specific pane will allow you to edit the data 

displayed in that pane. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 10 of 44 

3.2.1 Editing “Displaced Location” 

a. Click the EDIT button in the top-right corner of the “Displaced Location” pane. 

The “Edit Displaced Location” page appears: 

b. Add and/or edit your Displaced Location information as required and click the 

appropriate button to either Save or Cancel the updates you made. 

NOTE: If you enter a displaced location to a previously empty Displaced Location 

pane and save it, you will find that a “Returned Home” button has been added next 

to the Edit button in the Displaced Location pane. 

c. Click the Returned Home button when you are no longer displaced. This will 

clear any displaced location information displayed in the pane. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 11 of 44 

3.2.2 Editing “Employee’s Contact Info” 

a. Click the Edit button in the top-right corner of the “Employee’s Contact Info” 

pane. The “Edit Employee's Home Address and Contact Info” page appears. 

This page displays your home address and contact information on the left and contrasts it 

against the latest DEERS data pull on the right. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 12 of 44 

 

b. Edit your last, first, and middle name as required at the top of the page. 

c. Edit your FEPAAS location and contact information in the box to the left of the page. 

d. If your FEPAAS location and contact information is incorrect, and the displayed 

DEERS data is correct, you may use the three Copy buttons in the middle column 

to copy the displayed DEERS data over into the corresponding FEPAAS location and 

contact information panes instead of manually typing in the information. 

e. If the displayed DEERS information is incorrect, you may use the provided DEERS 

link to log onto the DEERS site and update your DEERS information. 

NOTE: Updating your DEERS information at the DEERS site will NOT result in the 

DEERS information displayed in FEPAAS to update as well. The DEERS data 

displayed in FEPAAS reflects the last data import received from DMDC and is dated 

to indicate when the last import was received. Updating your data in DEERS will 

ensure that future data imports from DEERS are accurate. 

f. Click the appropriate button to either Save or Cancel the updates you made. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 13 of 44 

3.2.3 Editing “Emergency Contacts” 

a. Click the Add button in the top-right corner of the “emergency Contacts” 

pane. The “Add Point of Contact” window opens. If you previously added 

points of contacts, then the Emergency Contacts pane would have an Edit

and Remove button. 

b. Add name, address and contact information for the new POC and click the 

appropriate button to either Save or Cancel the POC addition. Clicking Save

results in the “Add Point of Contact” window closing and the “Contact 

Information” page refreshing to display the newly added POC. 

c. Clicking the Edit button for a specific POC will cause the “Edit Point of 

Contact” page to appear for that particular POC where any updates to the 

POC’s information can be made. 

d. Clicking the Remove button for a specific POC will delete that POC. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 14 of 44 

 

3.3 Event Information 

If you have been affected by an event, you will see an “Event Information” menu item. 

a. Click on the “Event Information” menu item. Your “Full Profile – Event Information” 

page appears. 

This page consists of four panes all related to the status of having been affected by an 

event. 

 The Displaced Location pane is a duplicate of the “Displaced Location” pane on 

the Full Profile – Contact Information page. See section 2.2.1 for more 

information on how to use this pane. 

 The Accounting Status pane contains the accounting statuses for you and all of 

your dependents in the system for a particular event. 

 The Event Information pane may be displayed to show event related 

information. 

 The Other POCs pane is a duplicate of the “Other POCs” pane on the Full 

Profile – Contact Information page. See section 2.2.3 for more information on 

how to use this pane. 

b. Click the Edit button in the top-right corner of the “Accounting Status” pane. The 

“Account for Event” window appears. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 15 of 44 

c. Use the “Accounting Status” pull-down menus for yourself and each of your 

dependents to indicate the location/status of every person required to Account. 

d. Click the appropriate button to either Save or Cancel the updated accounting 

statuses. Clicking Save will result in the “Account for Event” window closing and the 

“Event Information” page refreshing to show the updated accounting statuses in the 

“Accounting Status” pane. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 16 of 44 

3.4 User Account 

a. Click on the “User Account” menu item. 

b. Verify your “User Type”. e.g., “Supervisor”, “Admin Representative”, etc. 

c. Verify the Org IDs to which you are assigned as a Support System User. 

NOTE: An important distinction must be made between the Support User Org ID 

assignment(s) found here on the “User Account” page, and the “Organization” Org ID 

listed on the “Summary” page. The Org ID(s) listed here on the “User Account” page, 

determine (in combination with your Support System user type) the set of employees 

that you can access/edit as a Support System user. The “Organization” Org ID listed 

on the Summary page is your assigned organization. 

d. Contact the FEPAAS Help Desk if you need to be a different Support System user 

type and/or you need to be assigned to other Org IDs for your role as a Support 

System user. 

Note: Any Supervisor Representative (SUPV) of an organization can add you as a 

SUPV of that organization. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 17 of 44 

3.5 Username & Password 

a. Click on the “Username & Password” menu item. Change Username and Change 

Password panes are displayed. 

b. Click the Set Username button to change to the selected email as your FEPAAS 

system login. 

c. Clicking the Reset Password button will result in your password being reset to your 

date of birth (DOB) and last 4 of your SSN. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 18 of 44 

4 Manager/Supv Tab 

4.1 SUPV Information 

a. Click on the Manager/Supv. tab. The “Supervisor Representative (SUPV) 

Introduction”, or “Agency Administrator (AADMIN) Introduction”, page appears. 

b. Read this page to understand the capabilities and responsibilities of a Supervisor 

Representative in FEPAAS. 

c. Click the links on the left for additional Manager/Supervisor pages. 

d. Clicking the “SUPV Introduction” menu item to the left of the page will return you to 

the “Supervisor Introduction” page. 

Note: This page also serves as a “Quick Reference Guide” to show you how to perform 

many key tasks in FEPAAS. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 19 of 44 

4.2 SUPV Reference 

a. Click on the Manager/Supv. tab. 

b. Click the “SUPV Reference”, or “Admin Reference”, menu item on the left. A set of 

six panes will appear, each labeled with a specific reference category. 

c. Click the reference documents listed in the panes to download them. 

4.3 SUPV Lookup by OrgID 

a. Click on the Manager/Supv tab, if not there already. 

b. Click on the menu item SUPV Lookup by OrgID. The “View Supervisors 

Representatives” page is displayed.

c. Enter an ORG ID and click the View button.
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 20 of 44 

4.4 SUPV Lookup by Name 

a. Click on the Manager/Supv. tab. The “Introduction” page appears. 

b. Click the “SUPV Lookup by Name. The “Supervisor Representative Admin By Name” 

page appears. 

c. Enter your search criteria (e.g., a Last Name, SSN) and click the Find button. 

 Entering a full SSN will override all other filter fields. 

d. Click "Manage" button to view all Org IDs a SUPV is responsible for. 

e. Click in the box next to the ORG ID you want to add/remove from your list of 

Organizations. 

f. Click on the Add Org ID(s) button to add other Org IDs a SUPV should be 

responsible for. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 21 of 44 

g. You can remove Org IDs by clicking in the check box located next to the OrgID you 

want to remove and and clicking Remove Checked Org ID(s).

You can only add Org IDs that you are responsible for.

4.5 SUPV Admin 

a. Click on the Manager/Supv.tab. 

b. Click the “SUPV Admin” menu item on the left. The “Manage Supervisor 

Representatives (SUPV)” page appears. 

c. Select an Org ID (or type an Org ID if you are an Admin) and click the Show SUPVs

button to see a list of SUPVs assigned to that Org ID. 

d. Enter your search criteria (e.g., a Last Name or SSN) and click the Find button. 

 Clicking the Find button with only an Org ID entered as search criteria will 

return a list of all employees in that Org ID. 

 You may change the Org ID in the Org ID field; a SUPV does not have to 

be assigned to the same Org ID to which you would like to add them as a 

SUPV. 

 Entering a full SSN will override all other filter fields. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 22 of 44 

If you type an invalid Org ID into the Org ID field, you will receive the following 

message: 

4.5.1 Adding a SUPV 

a. Click the Add button next to the desired person. 

Note: You can only select employees with an EDIPI (registered CAC). 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 23 of 44 

4.5.2 Removing a SUPV 

a. Click the Remove button next to the SUPV you wish to remove. 

b. A confirmation dialog box will appear asking you to confirm the removal of the 

SUPV. Click the OK button to remove them. 

c. The SUPV list will update to show that the SUPV was removed. 

Note: If you try to remove the last SUPV on the list, you will get the warning: “You will 

need to add someone else first, or you will need to contact your Tier 1 supervisor to add 

someone later”. 

IMPORTANT: If you remove yourself, you may not be able to log back in!

4.6 OrgID Hierarchy Search 

a. Click on the Manager/Supv. tab. The “Introduction” page appears. 

b. Click the OrgID Administration menu item on the left. (If you are not an Agency 

Admin (AADMIN), the menu item will be OrgID Hierarchy Search). The “Org ID 

Viewer” page will appear with a list of all the Tier 1 Org IDs in the “Org ID Hierarchy” 

pane. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 24 of 44 

c. If you know at least the first four characters of the Org ID you are interested in, you 

may type them into the “Find Org IDs” field and click the Find button. The system will 

return a list of Org IDs that start with those characters. 

Note: You are not required to perform an Org ID search – you can go directly to the 

lower “Hierarchy” pane to browse the hierarchy. 

d. If you click on any Org ID in the returned list, the “Hierarchy” pane will update to 

display where the organization is located in the hierarchy and any “children” that it 

has. The Information pane to the right will update to display additional detailed 

information on the selected Org ID. 

e. In the above example, “H2G6IO” was entered as the Org ID search criteria and the 

Find button was clicked. A list of matching Org IDs was returned. 

f. In the results list, Org ID “H2G6IO” was clicked which resulted in it being highlighted 

in blue, and the Org ID Hierarchy and the information panes updating to show related 

information on that Org ID. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 25 of 44 

g. Clicking on one of the Org IDs (H2G6IOS for example) listed as a child of H2G6IO 

will cause the “Hierarchy” and information panes to update again to show information 

on the newly selected Org ID. See the result of performing this action below: 

h. The Hierarchy pane can be used to browse through the Org ID Hierarchy by clicking 

on any of the displayed Org ID bars or the children listed for an Org ID. Clicking on 

the top “Agency” bar will return to a list of Tier 1 Org IDs. 

4.6.1 Editing the Org ID Hierarchy (Tier 1 SUPVs Only) 

a. If you are a Tier 1 Supervisor and you have browsed to an Org ID (as described in 

the previous section) that belongs to a Tier 1 hierarchy to which you are assigned, 

then you have the option to edit where this Org ID is located in the hierarchy, with 

some restrictions. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 26 of 44 

b. You can only make a change to the horizontal location (within the same Tier 1 

hierarchy) of an Org ID and the hierarchy that exists beneath it. 

c. Click the Edit button. Editing options will appear in the Organization Information 

pane on the right (the fields below can be edited). 

d. Click the Move Organization button to open up a "Find New Parent Org ID" window. 

e. Type in the Org ID if you know it, or use the following options to search for it. 

f. In the “Tier” menu, click to select the tier for the Org ID you are searching for (NOT 

for the current department). For instance, if you select Tier 2, the system will find all 

possible Tier 2 Org IDs that exist in the selected "Under" the Tier 1 Organization. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 27 of 44 

g. The Org IDs that appear in the "Under" pull-down menu are restricted to the Tier 1 

Organizations to which you are assigned as a Tier 1 SUPV and Org ID “DDDDDD” 

which is a container for inactive or invalid Org IDs. 

h. Click on the desired Parent Organization Org ID if you see it in the list, or click the 

“New Search” or “Revise Search” links to search again. 

i. Confirm that the selection you made is correct, and then click the Save button. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 28 of 44 

4.7 OrgID Lookup Page 

The Org ID Lookup Page allows users to search for organizations based on Org ID, 

Organization Name and/or State criteria. 

a. Click on the Manager/Supv tab, if not already there. 

b. Click the OrgID Lookup Page menu item on the left. The “Org ID Lookup Page” will 

appear. 

c. Type your desired search criteria into the appropriate fields and/or select a state and 

click the Find button. The system will return a list of matching Org IDs. 

Note: The Org ID field is a “begins with” field, meaning the search will return all Org 

IDs beginning with what you entered into the field. The “Organization Name” field is a 

“contains” field meaning the search will return all the Org IDs whose command 

names contain what you entered into the field. You can use any of the three search 

fields individually or in combination with each other. 

d. The Select and Cancel buttons are currently inactive. 

4.8 OrgID Hierarchy Tree 

The Org ID Hierarchy Tree page is an Administration tool to display the various Tiers of an 

OrgID. 

a. Click on the Manager/Supv. tab. The “Introduction” page appears. 

b. Click the OrgID Hierarchy Tree menu item on the left. The “Org ID Administration 

Tool” page will appear.
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 29 of 44 

5 Employees Tab 

a. Click on the Employees tab. The “All Fourth Estate Employees” page appears. 

“Fourth Estate Employees” are Civilian Employees, OCONUS Contractors, and their 

family members. 

b. Enter any desired search criteria, such as an Event, and then click the Find button. 

Note: You can change the number of results per page if desired. 

c. Clicking on a name will open the Employee’s “Full Profile” page. 

5.1 Add Employee 

You can add an employee to FEPAAS if they are not already in the system. Their SSN is 

required, so please search for it first! To add family members of an Employee, use the 

Full Profile page described in the next pane. 

a. Click on the Employees tab. The “All Fourth Estate Employees” page appears. 

b. Click the Add Employee button. The “Add Employee” window appears. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 30 of 44 

c. Enter information in all of the available fields (the entire upper section is required) 

and click the Save button, or Save and Add Another if you need to add more than 

one. 

5.1.1 Edit Employees Personal Information 

a. On the Employees tab, click on the Employee Member’s name. 

b. The “Full Profile” window opens to the Summary page. 

c. Clicking on the menu items to the left of the window will display the corresponding 

Full Profile pages. The Full Profile window for employees behaves identically to your 

own Full Profile that is accessed through the 

See section 3 on "My Info Tab" on how to edit Full Profile content for Contact 

Information, Family Member Information, etc. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 31 of 44 

5.2 Add for Event 

Note: There is an “Action” drop-down menu to the left of each employee. One action on 

this menu is Add to Event to indicate that an employee was affected by the event and 

should be accounted for. See the following pages for details. 

If someone in your organization was affected by an event, but isn’t listed as such in 

FEPAAS, you can add them to the list of “Affected” employees for that event. 

a. From the “Action” drop-down menu to the left of an employee, select Add to Event 

from the drop down menu. 

b. Choose an event, check the “In the Area” box for the Employee and any dependents 

that are affected, choose a reason, and then click Save. 

You can click Find again to verify that the new event is listed in the employee’s Event 

column. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 32 of 44 

6 Accounting Tab 

a. Click the Accounting tab. The “Accounting Summary” appears. 

b. Click on the Event pull-down menu to select an event, and then click one of three 

buttons: View only my SUPV Org IDs, View all my Org IDs, or Go Straight to 

Accounting. 

6.1 View only My Supv Org IDs 

a. Clicking this button will display the “Accounting Summary” for your Supervisor 

Organization IDs. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 33 of 44 

b. Click on your Org ID on the left to account for it (or All My Org IDs to account for 

anyone in your Org ID hierarchy). 

c. From the icons on the left, you can Download a Roster or View a Report or 

Acknowledge Accounting for any of your organizations. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 34 of 44 

6.2 View All My Org IDs and Subordinate Org IDs 

a. While on the “Accounting Summary” page, click on the View Report icon for a 

specific Org ID. The “Org ID Accounting Detail” report will appear in a new window. 

b. Close the window when finished, or return to the previous page and open other Org 

ID reports side-by-side. 

6.3 Go Straight to Accounting 

a. While on the “Org ID Accounting Summary” page, click on either the All My Org IDs

link or a specific Org ID’s link.
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 35 of 44 

b. The “Accounting for Fourth Estate Employees” page will appear: 

c. You may enter any search criteria, such as Name, Org ID, or Accounting Status, and 

then click the Find button. 

d. Click the radio buttons to set an accounting status for a person. The blue highlighted 

cells indicate an existing accounting status. 

e. Click Save Page to save your changes, or click Reset Page to undo all changes. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 36 of 44 

f. To view or hide dependents of an employee, click the “+” sign next to the employee’s 

name. 

g. If you choose “Other Accounting Options,” you will need to specify the correct reason 

from the drop-down menu. 

h. The radio buttons in the header set an entire column to that accounting status (e.g. 

“Accounted for at Current Location”). To clear the settings for any person, click the 

Clear link in that person’s row. 

i. The last two columns show when and who set the accounting status for each person. 

j. If you have unsaved changes, and try to search again, or navigate away from the 

page, the following warning will appear: 

Click OK to abandon the changes, or Cancel to return to the accounting page. 

6.3.1 Account for Employees - Notes 

a. To add an accounting note for an Employee, click the icon in the “Notes” 

column. (The “Accounting Note” window will appear) 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 37 of 44 

b. Type a note into the window, then click the Save button. The note will appear 

along with the date/time entered and your name in the “Who” column. 

c. Click the Close button. The note window will close and the icon will change to 

a icon to indicate that there is a note. 

d. To view existing notes, click the icon. To add additional notes, click the Add 

Note button. 

6.4 Accounting Definitions 

6.4.1 Accounted for At: 

Current Location/Residence - Accounted for in either primary location for work or 

residence. Not displaced by event; not evacuated. 

Displaced Location - Accounted for in a location other than primary location for 

work or residence AS A RESULT OF the event. Displaced or evacuated. 

6.4.2 Other Accounting Options: 

Not Accounted For - Not located after significant effort. Location efforts must 

continue until status is resolved. Detail actions taken to locate in notes. 

Deceased (due to Event) - Casualty as a direct result of the event (requires 

positive confirmation). If deceased due to other circumstances, use "Not in GAOIDeceased (not by event)". Ensure all required Casualty Reports are made ASAP. 

Not Present in GAOI - Not Present in Geographic Area of Impact (requires 

positive confirmation). Selecting "Not present in the GAOI" confirms employees are 

not in the GAOI. If unsure, select "Not Accounted For" instead. 

 Transferred - To location outside GAOI 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 38 of 44 

 Deployed/TDY - Outside the GAOI 

 On Leave - Outside the GAOI 

 Separated/Retired (Past Sep/RET date) - Regardless of location 

 Deceased (other than result of this event) 

 UA/Deserter - Location unknown 

 Other - Detail reason in notes 

6.4.3 Accounting Terms: 

Accounted - A member is considered "accounted" when any of the following 

statuses are reported: 

 Accounted for at Current Location 

 Accounted for at Displaced Location 

 Deceased (by Event) 

 Not Present in GAOI 

Unaccounted - A member is considered "unaccounted" when any of the following 

conditions apply: 

 Reported as “Not Accounted For” 

 Unreported accounting status 

Reported - A member's accounting status is recorded in FEPAAS. 

Unreported - No accounting status is recorded in FEPAAS. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 39 of 44 

7 Reports Tab 

a. Click the Reports tab to display the reports page. 

b. Supervisors can click on the links to view these types of reports. (Some reports will 

require you to choose from a drop-down menu or enter an Org ID, and then click a 

View Data button). 

c. To return to this page from any of the reports, click the Reports tab again. 

7.1 “All Agency” Reports 

This report shows all Employee designation types and the personnel accountability (PA) 

numbers broken down for each one. 

a. Click the “All Agency Report” link on the Reports page. 

b. Choose an Event and Tier 1 from the drop down menus (or “All” to see a combined 

report). 

c. Click View Data and the following table will appear. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 40 of 44 

d. Click the “Export to Excel” link to open this report as an Excel spreadsheet. 

e. Choose another Tier 1 or click the Reports tab to return to the main Reports page. 

Note: “Unaccounted For” includes employees reported as “Not Accounted For” as well as 

those unreported. 

7.2 “All Org ID” Report by Org ID 

This report shows the accounting numbers for a single Org ID as well as it’s reporting 

path up the chain of command. 

a. Click the “All Org ID Report by Org ID” link on the Reports page. 

b. Choose an event and enter an Org ID. 

c. Click View Summary and the following table will appear. 

d. Click Download Summary to download an Excel spreadsheet with the displayed 

summary. 

e. Click Download Detail to download a detailed Excel spreadsheet (140 columns) 

with accounting statuses for each Employees Designation type in the Org ID. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 41 of 44 

7.3 “All Org ID” Report by Hierarchy 

This report shows the accounting numbers for all Org IDs under a selected point in the 

Fourth Estate Hierarchy. Choose a starting point by selecting a combination of tiers. 

a. Click the “All Org ID Report by Hierarchy” link on the Reports page. 

b. Choose an event and at least a “Tier 1” Organization. “Tier 2” and “Tier 3” selections 

are optional. 

c. You can also specify a “% Accounted for” filter setting of 100%, less than 100% or 

0%. 

d. Click View Summary and the following table will appear. 

e. Click Download Summary to download an Excel spreadsheet with the displayed 

summary. 

f. Click Download Detail to download a detailed Excel spreadsheet (140 columns) 

with accounting statuses for each Employees Designation type, in each Org ID. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 42 of 44 

8 Reference Tab 

a. Click on the Reference tab. Several scrollable panes of information are 

displayed 

b. Clicking on links will either open another window with that website, or give you 

the option to view or download files – indicated with “(PDF)”. 

c. You can click the small icon ( ) in the upper-right corner of a pane to “detach it” 

so it appears in its own browser window. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 43 of 44 

9 Help Tab 

a. Click on the Help tab to display the Help page. The first pane has FAQs. 

b. You can download User Guides and files on the right side. 

c. Click the FEPAAS Feedback button to enter comments or suggested 

improvements. 

d. Click the FEPAAS Support button to report a bug and submit a formal change 

request. 

e. The “Release Notes” show changes and improvements in the latest version. 
FEPAAS Supervisor Users Guide 

 

FEPAAS-Supervisor-UG_v1.3 Page 44 of 44 

10 Acronyms 

AADMIN Agency Administrator (FEPAAS user type) 

CAC Common Access Card 

DEERS Defense Eligibility Enrolment System 

DMDC Defense Manpower Data Center 

DOB Date of Birth 

DoD Department of Defense 

EDIPI Electronic Data Interchange Personal Identifier 

FAQ Frequently Asked Questions 

FEPAAS Fourth Estate Personnel Accountability and Assessment System 

GAOI Geographical Area of Interest 

ID Identification 

Org ID Organization ID 

PA Personnel Accountability 

PDF Portable Document Format (Adobe Acrobat file format) 

POC Point of Contact 

SD San Diego 

SPAWAR Space and Naval Warfare 

SSC SPAWAR Systems Center 

SSN Social Security Number 

SUPV Supervisor Representative (FEPAAS user type) 

TDY Temporary Duty