ADC 204 

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ATTACHMENT TO ADC 204 

Revision to DLMS Supplements 846P and 846R to Support Requirements for the 

Army Medical Material Agreement Inventory Records Management Process 

(Supply) (Staffed by PDC 225) 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA Order Fulfillment Lead, Cindy McGee 

2. FUNCTIONAL AREA: Primary: Supply/Logistics

3. REFERENCES: 

a. Army Medical Material Agreement (AMMA) Functional Requirements Document 

b. DLMSO memorandum, June 19, 2006, subject: Proposed DLMS Change (PDC) 225, 

Revision to DLMS Supplements 846P and 846R to Support Requirements for the Army Medical 

Material Agreement Inventory Records Management Process (Supply) 

c. DLMSO memorandum, May 23, 2006, subject: Defense Logistics Management 

Systems (DLMS) Supply Process Review Committee (SPRC) Meeting 06-01, April 25-27, 2006 

4. REQUESTED CHANGE: 

a. Title: Revision to DLMS Supplements 846P and 846R to Support Requirements for the 

Army Medical Material Agreement Inventory Records Management Process (Supply)

b. Description of Change: This change is to allow the Inventory Records Management 

(IRM) process to work for local catalog items at Defense Medical Logistics Standard Support 

(DMLSS) and Theater Enterprise-Wide Logistics System (TEWLS) sites as part of the AMMA.

c. PDC 225 Comments. Only DLIS provided comments to PDC 225 (reference 3.b):

(1) A DLMSO staffing note included in PDC 225 stated that DLA indicated AMMA sites 

may use a Local Catalog Identification instead of an NSN for receipt, issue, and inventory 

transactions, and that the Local Catalog Identification can reference multiple prime vendor part 

numbers for a specific site. DLMSO highlighted this approach/concept for DLIS review and 

comment as the proponent for policy/procedures related to the assignment and use of NSNs to 
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identify materiel in DOD. DLIS (Dave Osburn) questions surfaced during staffing pf PDC 

225 (reference 1.b), and DLA/BSM responses are as follows: 

DLIS Question DLA/BSM Response 

1. Will the configuration of the Local Catalog 

Identification Number be the same as a 

National Stock Number (e.g. 13 digits).

No, up to 35 characters are allowed.

2. Could the local numbers eventually convert 

to NSNs?

Yes, it is possible that a local item could become an NSN.

3. Will the local numbers be maintained/ 

controlled by a single source? 

Yes, the local numbers will be controlled in the respective 

source systems (DMLSS/TAMMIS/TEWLS).

4. How will duplication of local numbers be 

prevented? 

Local numbers are unique by site in the source systems 

(each site runs a separate instance of DMLSS, for example). 

Duplicate material/site pairs are prevented in the source 

system and duplicates if they were to occur would error when 

sent to BSM and would be resolved accordingly. 

5. Will there be any impact to EMALL? (e.g. 

will the local numbers be available in EMALL) 

No. 

 (2) DLIS PDC 225 COMMENT: DLIS staffed with the Federal Catalog Committee (FCC) 

and did not receive any negative comments regarding the impact to Federal Catalog System policy. 

However, DLIS would hope that if some of the local catalog identification numbers become NSNs, the 

data would also be available for transfer to the NSN. 

 d. Background: 

(1) The Tailored Vendor Relationships (TVR) process was implemented in BSM R2.2. 

TVR are those business processes where there is a direct relationship between the customer and 

the vendor. That is, customers place orders directly with the Prime Vendor using various 

communication channels such as EDI, phone, fax, e-mail, or via the prime vendor’s ordering 

system. BSM receives copies of transactions in order to maintain line item accountability. 

(2) For BSM R2.2.1 a new process termed the Army Medical Material Agreement 

(AMMA) is being implemented in coordination with DMLSS and TEWLS. The prime vendor 

model of the AMMA program is in many ways very similar to TVR, however, DLA funds are 

used by the Army to purchase items via DMLSS/TEWLS. In this case BSM has inventory 

accountability at the AMMA sites until items are issued at the retail level. As a result the DLMS 

Supplement (DS) 846P transaction history request (DS 846P beginning segment (1/BIA02/20) 

Report Type Code TF) will be sent by BSM to DMLSS/TEWLS for both NSNs and local catalog 

numbers as part of the IRM process. DS 846P beginning segment (1/BIA02/20) Report Type 

Codes DD and TC can also have NSNs or local catalog numbers for DMLSS/TEWLS. 

Additionally, the DS 846R location reconciliation request (DS 846R beginning segment 

(1/BIA02/020) Report Type Code LC) will be received by BSM from DMLSS/TEWLS for both 

NSNs and local catalog numbers as part of the IRM process. 
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(3) AMMA and TVR were discussed at the Supply Process Review Committee meeting 

06-1 (reference 3.c.) and the background was summarized in the meeting minutes as follows: In 

DLA's legacy system, AMMA was known as Medical Army Single Stock Fund (MASSF). The 

new agreement between DLA and Army renamed the program, and to support this supply 

technique in DLA's ERP (BSM), some reengineering of the process has taken place which 

requires additional data to be passed in the associated DLMS transactions. Under the 

AMMA concept, DLA owns the medical materiel all the way down to the retail or hospital shelf 

level until it is issued to a consumer. When it is issued to a consumer, then a post-post issue 

transaction is sent to DLA, inventories are debited, and the customer is billed. To replenish 

DLA-owned "retail" materiel from DLA supply sources, Army employs DMLSS/Theater 

Enterprise-Wide Logistics System (TEWLS). There are multiple ordering chains used to obtain 

materiel depending on how DLA manages the item. These range from traditional MILSTRIP 

stock and DVD orders for medical NSN items to TVR direct procurements for part number 

items. However, the predominance of support is via the TVR arrangements. TVRs are business 

processes where there is a direct relationship between the customer and the vendor (e.g.,

customers place orders directly with the Prime Vendor or with an Electronic Catalog (ECAT) 

Vendor). BSM receives copies of the transaction between the customer and the vendor in order 

to maintain line item accountability. Under the AMMA process, when the hospital receives the 

materiel they send a receipt transaction back to BSM so the assets are posted on DLA's records 

as the owner, however, DMLSS/TEWLS maintains the accountable record. 

5. PROCEDURES: 

a. DLA states that standard DLMS inventory procedures apply. DLA recommends

adding Local Catalog Identification to DS 846P and 846R to support AMMA requirement for use of 

a local catalog number. DLA indicates that Transaction History Requests (DLMS 846P/MILSTRAP 

DZJ), Physical Inventory Requests (DLMS 846P/MILSTRAP DJA), and Location Reconciliation 

Requests (DLMS 846R/MILSTRAP DZH), for AMMA sites may be for a local catalog number and 

not an NSN. DLA previously identified the requirement for use of the local catalog number in 

receipt (DS 527R), issue (DS 867I), and inventory adjustment (DS 947I) transactions in support of 

AMMA. 

 b. Revise DS 846P as shown in the table below:

Item # Location DS 846P Revision Reason Federal IC 

Impact

1. DLMS 

Introductory 

Notes 

Added ADC 204 to DLMS introductory note 5:

- ADC 204, Revision to DS 846P and 846R 

to Support Requirements for Army Medical 

Material Agreement Inventory Records 

Management Process (Supply).

Identifies DLMS 

changes included in 

the DLMS 

Supplement 

No revision 

required 
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Item # Location DS 846P Revision Reason Federal IC 

Impact

2. 2/LIN02/10 Revise DLMS note 1 to include new code A3.

For 1/BIA02/20 codes DD, TC, and TF, use 

only one of codes A1, A2, A3, A4, FB, FS, 

MG, YP, or ZZ to identify the item of 

inventory. Must use National Stock Number 

(NSN) when known except when appropriate 

brand name subsistence items are identified 

by the subsistence Identification Number. 

To update DLMS 

note to accommodate 

requirement for 

Local Catalog 

Identification 

number. 

No revision 

required 

3. 2/LIN02/10 Add new qualifier A3 with DLMS note:

A3 Locally Assigned Control Number 

DLMS note: Defense Medical Logistics 

Standard Support (DMLSS)/Theater 

Enterprise-Wide Logistics System (TEWLS) 

use to cite their Local Catalog Identification 

which can reference multiple prime vendor 

part numbers for a specific site. 

2. DLMS enhancement. See introductory 

DLMS note 4.a. 

To accommodate 

requirement for 

Local Catalog 

Identification 

number. 

No revision 

required 

(“Use any 

code”) 

c. Revise DS 846R as shown in the table below:

Item

# 

Location DS 846R Revision Reason Federal IC 

Impact

1. DLMS 

Introductory 

Notes

Added ADC 204 to DLMS introductory note 5:

- ADC 204 Revisions to DS 846P and DS 846R to Support 

Requirements for Army Medical Material Agreement 

Inventory Records Management Process (Supply). 

Identifies DLMS 

changes included in 

the DLMS 

Supplement 

No revision 

required 
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Item

# 

Location DS 846R Revision Reason Federal IC 

Impact

2. 2/LIN02/010 Revise DLMS note 1 and add new DLMS note 2:

DLMS Note: 1. For 1/BIA02/020 code LC, use only one 

of codes A1, A2, A3, A4, FB, FS, MG, YP, or ZZ to 

identify the item of inventory. Must use National Stock 

Number (NSN) when known except when appropriate 

brand name subsistence items are identified by the 

subsistence Identification Number. 

2. For 1/BIA02/020 codes X4 and ZZ, only use LIN02 

code ZZ. 

3. For DLMS use only the following codes are authorized.

To update DLMS 

note to accommodate 

requirement for Local 

Catalog Identification 

number (qualifier 

A3), and DLMSO 

administrative updates

to add qualifier ZZ to 

note, and to specify 

what beginning 

segment (BIA02) report 

type code the qualifiers 

are used with. 

No revision 

required 

3. 2/LIN02/010 

Qualifier A3 

Add new qualifier A3 with DLMS note:

A3 Locally Assigned Control Number 

DLMS note: 1. Defense Medical Logistics Standard 

Support (DMLSS)/Theater Enterprise-Wide Logistics 

System (TEWLS) use to cite their Local Catalog 

Identification which can reference multiple prime vendor 

part numbers for a specific site. 

2. DLMS enhancement. See introductory DLMS note 4.a.

To accommodate 

requirement for Local 

Catalog Identification 

number. 

No 

revision 

required 

(“Use any 

code”) 

4. 2/LIN02/010 

Qualifier ZZ 

For qualifier ZZ, replace current DLMS note with the following:

ZZ Mutually Defined 

DLMS Note: Dual use: 

For 1/BIA02/20 code LC (Location Reconciliation Request), 

use to identify nonstandard material when all other authorized 

codes do not apply or cannot be determined (includes 

management control numbers and locally assigned control 

numbers). May be used for DLSS-to-DLMS conversion when 

the translator cannot determine a more appropriate code. 

DLMS enhancement, see introductory DLMS note 4a. 

For 1/BIA02/20 codes X4 (Location Reconciliation 

Notification) and ZZ (Location Reconciliation History 

Notification), must use to comply with ANSI syntax 

requirements. Indicate ZZ in LIN03.

DLMSO 

administrative update

providing guidance 

for use of qualifier 

ZZ to identify 

material, for 

consistency with 

other DLMS 

supplements. 

No 

revision 

required 

 d. DAASC Mapping: Update DAASC mapping to allow transactions containing the new 

qualifier to pass edits.

 e. Alternatives: BSM will not be able to accurately support the AMMA processes using the DS 

846P and DS 846R without this change and will need to consider non-standard options.
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6. REASON FOR CHANGE: DLA identified that the AMMA process requires the addition of a 

local catalog qualifier in DS 846P and 846R to accurately identify the material number being 

referenced. DLMSO also identified administrative updates which were needed for DS 846R.

7. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: BSM and DMLSS/TEWLS will be able to comply with DLMS standards for the 

AMMA IRM process.

b. Disadvantages: None known.