ADC 137

SDR Transaction Exchange Supporting SA and Miscellaneous Administrative Changes

1. ORIGINATOR:

a. Service/Agency: Air Force Security Assistance Center

b. Originator: Air Force Security Assistance Center, Supply Discrepancy Reports 

Branch, Sue E. Roberts, AFSAC/COSD 

2. FUNCTIONAL AREA:

Primary: Supply

3. REFERENCES: 

a. The official guidance for submission of SDRs is published in DLAI 4140.55/AR 735-

11-2/SECNAVINST 4355.18A/AFJMAN 23-215. 

b. DOD 4140.1-R, May 23, 2003, DOD Supply Chain Materiel Management Regulation. 

This regulation requires automated SDR processing. 

c. Approved Defense Logistics Management System (DLMS) Change (ADC) 101, 

DLMS Mapping for Standard SDR/DOD WebSDR Output, DS 842A/W 

(Supply/SDR), June 13, 2004.

d. Approved Defense Logistics Management System (DLMS) Change (ADC) 114, DS 

842A/R DOD Standard SDR Reply and Additional Data Content for the SDR Report 

(Supply/SDR), March 04, 2004.

e. Approved Defense Logistics Management System (DLMS) Change (ADC) 128, 

Revised SDR Transaction Exchange [Formats, Codes, & Unique Identification (UID)] 

(Supply/SDR), August 16, 2004.

4. REQUESTED CHANGE:

a. Title: SDR Transaction Exchange Supporting SA and Miscellaneous Administrative 

Changes

b. Description of Change: This change identifies modification of the SDR Reply 

(842A/R) to accommodate new data content that will support the transactional 
exchange of SDRs in support of Foreign Military Sales. In addition, it documents 

administrative changes in the SDR report and SDR reply (842A/R and 842A/W) 

identified during the SDR development and testing. Also, a list of cause codes is 

provided for use in interpreting the DLA unique data element which is optional on the 

SDR. 

c. Procedures: Add the following data elements to the 842A/W and 842A/R DLMS 

Transactions to facilitate a complete SDR submission and reply electronic exchange:

Location 842A/W SDR Revisions Reason Federal IC 

1. 2/LQ01/1050 Revise DLMS note for qualifier “D” to read:

D Court Document Type Code

Use to identify the Type Document Code. This is a DLA data 

element used to identify the type of discrepant report and type 

of shipment involved. Code list is available in DLAH 4140.4, 

CDCS Handbook. 

Valid entries are: 

6 – SDR; Customer originated, direct vendor delivery

7 – SDR; Customer originated, depot shipment

8 – SDR; Depot originated, customer return to depot

9 – SDR; Depot originated, vendor delivery to depot

An ANSI data maintenance action will be taken to obtain a 

more appropriate code for use in a future version/release

Clarification of code 

usage. Type Document 

Code is a DLA unique 

element. However, it will 

be applied to all webgenerated SDRs and will 

be a useful tool for report 

development.

No update 

required

2. 2/LQ01/3340 Revise DLMS note for qualifier “HA” to read:

HA Discrepancy Code

1. Use up to three repetitions in the report loop to identify the 

customer identified discrepancy codes for type 6 (customer 

originated, vendor shipment) and 7 (customer originated, 

depot shipment) SDRs. Use up to two repetitions on type 8 

(depot originated, customer return) and 9 (depot originated, 

vendor shipment) SDRs. (Refer to 2/LQ01/1050, Qualifier D 

for type document code.).

2. Use in UID loop when a specific discrepancy code is to be 

applied to the reported UID information. 

Clarification of code 

usage. Identifies which 

type of SDR currently 

supports multiple 

dis crepancy codes.

Removes reference to 

discrepancy code at the 

UID level. This was a 

DLMS enhancement and 

will be reconsidered at a 

later date.

No Update 

required

3. 2/LQ01/3340 Added qualifier w/ DLMS note:

GY Cause of Loss Code

“Use to identify the Cause Code. An ANSI data maintenance 

request has been prepared to request a new data element 1270 

code qualifier.”

Used to identify Cause 

Code. This is a DLA 

unique data element 

which may be expanded 

for Component use if 

desired.

No Update 

required

4. 2/LQ01/3340 Added qualifier w/ DLMS note: Used to identify No Update 
HD Discrepancy Status or Disposition Code

“Use to identify the Receiver's Reply Code.”

Receiver’s Reply Code required

5. 1/PER/1700

1/PER01/1700

Opened PER segment in the header level 

The following qualifiers w/DLMS notes have been 

deleted from the 2/PER01/3300 detail level and added to 

the PER01 header level position

CB Changed By

“Use to identify the preparing official's information as 

associated with modified SDR.”

CZ Claim Recipient

“Use to identify the recipient of the distribution copy forwarded 

by email or other non-transaction method.”

PI Preparer

“Use to identify the preparing official's information as 

associated with cancelled SDR. An ANSI data 

maintenance request has been prepared to request a 

new data element 1270 code qualifier.”

PU Report Preparer

“Use to identify the preparing official's information as 

associated with a new SDR submission.”

QA Quality Assurance Contact

“Use to identify an alternative point of contact when reporting 

a product quality deficiency or expired shelf life discrepancy.” 

SE Service Organization 

“Use to identify the ILCO POC. An ANSI data maintenance 

request has been prepared to request a new data element 1270 

code qualifier.”

SM Submitting Contract

“Use to identify submitting contract as associated with an SDR 

followup.”

FC Forwarder Contact

“Use to identify a point of contact at the action activity 

forwarding the SDR.”

RQ Requestor 

“Use to identify preparing official's information as associated 

with a contested SDR (ILCO POC for contested SDR or 

PER segment was 

previously located in the 

detail loop only. Now it is 

moved to the header to 

support identification of 

the point of contact 

information associated

with the activity identified 

in the N1 header.

Added additional POC for 

SDRs which are 

forwarded for research or 

action.

Re-established POC for 

cancelled SDRs.

Revision 

required 
request for reconsideration is identified using Qualifier SE).”

6. 2/N101/2800 Revised qualifier SH DLMS note to read:

SH Shipper 

“Use to identify the shipping activity by RI or CAGE. Include 

clear text address when required by Component.”

Clarification. No update 

required

7. 2/N103/2800 Revised qualifier SH DLMS note to read:

10 Department of Defense Activity Address Code 

(DODAAC)

“Corresponds to IAC ‘LD.’”

When original 

documentation was 

prepared, the Issuing 

Agency Code (IAC) for 

DoDAAC was not yet 

approved. 

No update 

required

8. 2/PER01/3300 Deleted all qualifiers from the PER01/3300 except for 

qualifier PU w/ DLMS note 

PU Report Preparer

“Use to identify the preparing official's information as 

associated with a new SDR submission.”

Clarification. (This 

qualifier appears in both 

header and detail because 

the customer’s activity 

may be identified in 

either.)

Revision 

required

Location 842A/R Reply Revisions Reason Federal IC 

1. 2/REF03/0700 Added the following DLMS note:

“Use to identify the generating-system associated with the SDR 

report number. e.g., ISDR, BSM, CDCS, ADRS, AEPS, NSDRS, 

etc.”

Administrative correction No update 

required

2. 2/LQ01/1050 Revise DLMS note for qualifier “D” to read:

D Court Document Type Code

Use to identify the Type Document Code. This is a DLA data 

element used to identify the type of discrepant report and type 

of shipment involved. Code list is available in DLAH 4140.4, 

CDCS Handbook. 

Valid entries are: 

6 – SDR; Customer originated, direct vendor delivery

7 – SDR; Customer originated, depot shipment

8 – SDR; Depot originated, customer return to depot

9 – SDR; Depot originated, vendor delivery to depot

An ANSI data maintenance action will be taken to obtain a 

more appropriate code for use in a future version/release

Added the following qualifier:

EQ Controlled Inventory Item Code

Same as above

Requirement identified by 

AFSAC on PDC

No update 

required

3. 2/AMT01/2730 Added the following qualifiers w/ DLMS notes: Requirement identified by No update 
2P Total Recommended Repairs

“Use for estimated repair costs associated with damaged item 

(SA only).”

RP Repair

“Use for actual repair costs associated with damaged item (SA 

only).”

ADM Expected Reimbursement Amount

 “Use for carcass value reimbursement (e.g. for lost 

reparable). (SA only.)”

AFSAC on PDC required

4. 2/DTM01/3600 Added the following qualifier w/ DLMS note:

992 Date Requested

“Use to identify the date the action activity requested cataloging 

action.”

Requirement identified by 

AFSAC on PDC

Revision 

required

5. 2/REF01/3700 Added the following qualifier w/ DLMS note:

QE Replacement Customer Reference Number

“Use to identify the document number for reshipment of 

replacement material when different from the original document 

number.”

Requirement identified by 

AFSAC on PDC

No update 

required

6. 2/N101/4100 Added the following qualifier w/ DLMS note:

BT Bill to Party

“Use to identify the billing DoDAAC for disposal of hazardous 

material.”

Requirement identified by 

AFSAC on PDC

No update 

required

7. 2/LQ01/4650 Revised qualifier HD DLMS note to read:

HD Discrepancy Status or Disposition Code

“Use up to three repetitions to identify disposition/status for 

type 6 (customer originated, vendor shipment) and 7 (customer 

originated, depot shipment) SDRs. Use only one repetition 

on type 8 (depot originated, customer return) and 9 (depot 

originated, vendor shipment) SDRs. (Refer to 2/LQ01/1050, 

Qualifier D for type document code.). Also referred to as 

Reply Code.”

Clarification of code 

usage. Identifies which 

type of SDR currently 

supports multiple reply

codes.

No update 

required

NEW DATA ELEMENTS CHARACTERISTICS DEFINITION

Date FLIS Cataloging 

Requested

DT (CCYYMMDD) Date action agency requested cataloging action.

Billing DODAAC (for 

HAZMAT items)

VARCHAR2(6) Activity that will pay costs associated with the disposal of hazardous 

materiel items. 
Controlled Inventory 

Item Code (CIIC)

ID(1) CIIC applicable to discrepant item. Inserted by DAAS from FLIS extract 

(perpetuated on reply from report)

Actual Repair Costs NUMBER(10,2) Repair costs associated with damaged item.

Estimated Repair Costs NUMBER(10,2) Repair costs associated with damaged item.

Carcass Value 

Reimbursement

NUMBER(10,2) Amount of Carcass Value Reimbursement (e.g. for lost reparable).

Replacement Shipment 

Document Number

VARCHAR2(14) The replacement shipment document number. 

5. Revise Reporting of Supply Discrepancies, DLA 4140.55, et al, Enclosure 6, Typical Action 

Activity Responses Listed by Disposition Status Code, as indicated:

116 Turn in hazardous material received to Defense Reutilization and Marketing Office (DRMO). 

MIPR or Bill-To DODAAC provided to cover disposal costs.

6. REASON FOR CHANGE: 

a. This change represents further enhancement of the transaction data contents to 

accommodate standard and unique service requirements. 

b. Additional changes will support a complete automated response to the customer and 

allow legacy systems to capture details that may be used to approve/deny future 

submittals on common items/problems or to capture metric information.

c. This change will provide complete data elements required to construct an automated DD 

Form 1348-1a to sanction the return discrepant materiel. 

7. ADVANTAGES AND DISADVANTAGES:

a. Advantages: Supports DLMS implementation and Business Initiatives Council (BIC) 

SDR Transformation Initiative. Improves customer service. Reduces process cycle 

time since the monitoring office will not have to manually load additional data elements 

into a legacy system that are being provided in the remarks/comments fields of the 

842A/R transaction. 

b. Disadvantages: None identified.

8. IMPACT:

a. Data Content/Procedures: Will provide the capability to automate the complete SDR 

process with integration into the DOD system design.
b. Publication(s): The Federal IC 842A and DOD 4000.25-M, DLMS