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ADC 200 

Attachment 

ATTACHMENT TO ADC 200 

Revisions to DLMS Supplement 527R to Support Requirements for Army Medical 

Material Agreement Receipt Transactions (Staffed by PDC 215) (Supply) 

1. ORIGINATOR: 

a. Service/Agency: Defense Logistics Agency

b. Originator: DLA Order Fulfillment Lead, Cindy McGee

 

2. FUNCTIONAL AREA: Primary: Supply/Logistics

3. REFERENCES: 

a. Army Medical Material Agreement (AMMA) Functional Requirements Document 

 b. DLMSO memorandum, April 21, 2006, subject: Proposed Defense Logistics 

Management System (DLMS) Change (PDC) 215, Revisions to DLMS Supplement 527R to 

Support Requirements for the Army Medical Material Agreement Receipt Transactions 

(Staffed by PDC 215) (Supply) 

c. DLMSO memorandum, May 23, 2006, subject: Defense Logistics Management 

Systems (DLMS) Supply Process Review Committee (SPRC) Meeting 06-01, April 25-27, 

2006 

4. REQUESTED CHANGE: 

a. Title: Revisions to DLMS Supplement 527R to Support Requirements for Army 

Medical Material Agreement Receipt Transactions (Supply)

b. Description of Change: These changes allow receipts to be processed in the 

Defense Logistics Agency’s Business System Modernization (BSM) from the Defense 

Medical Logistics Standard Support (DMLSS) for AMMA prime vendor and purchase card 

processes.

c. Background: The Tailored Vendor Relationships (TVR) process was implemented 

in BSM Release 2.2 (R2.2). TVR are those business processes where there is a direct 

relationship between the customer and the vendor. That is, customers place orders directly 

with the Prime Vendor, outside the normal supply system requisitioning channels, using 

various communication channels such as electronic data interchange (EDI), phone, fax, 

e-mail, or via the prime vendor’s ordering system. BSM receives copies of transactions in 

order to maintain line item accountability. 

For BSM R2.2.1 a new process termed the Army Medical Material Agreement (AMMA 

– previously known as Medical Army Single Stock Fund (MASSF)) is being implemented in 

coordination with DMLSS and the Theater Enterprise-Wide Logistics System (TEWLS). The 
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prime vendor model of the AMMA program is in many ways very similar to TVR, however, 

DLA funds are used by the Army to purchase items via DMLSS/TEWLS. In this case BSM 

owns the materiel until items are issued at the retail level. As a result the MILSTRAP DIC 

D4S receipt as an DLMS 527R receipt will be received by BSM from DMLSS/TEWLS. 

Additional fields are required to be added to the 527R receipt on top of the TVR requirements 

to support the AMMA purchase card process. 

 AMMA and TVR were discussed at the SPRC meeting 06-1 (reference 3.c.) and the 

background was summarized in the minutes as follows: In DLA's legacy system, AMMA 

was known as Medical Army Single Stock Fund. The new agreement between DLA and 

Army renamed the program, and to support this supply technique in DLA's ERP (BSM), some 

reengineering of the process has taken place which requires additional data to be passed in 

the associated DLMS transactions. Under the AMMA concept, DLA owns the medical 

materiel all the way down to the retail or hospital shelf level until it is issued to a consumer. 

When it is issued to a consumer, then a post-post issue transaction is sent to DLA, 

inventories are debited, and the customer is billed. To replenish DLA-owned "retail" materiel 

from DLA supply sources, Army employs DMLSS/Theater Enterprise-Wide Logistics System 

(TEWLS). There are multiple ordering chains used to obtain materiel depending on how DLA 

manages the item. These range from traditional MILSTRIP stock and DVD orders for 

medical NSN items to TVR direct procurements for part number items. However, the 

predominance of support is via the TVR arrangements. TVRs are business processes where 

there is a direct relationship between the customer and the vendor (e.g., customers place 

orders directly with the Prime Vendor or with an Electronic Catalog (ECAT) Vendor). BSM 

receives copies of the transaction between the customer and the vendor in order to maintain 

line item accountability. Under the AMMA process, when the hospital receives the materiel 

they send a receipt transaction back to BSM so the assets are posted on DLA's records as 

the owner, however, DMLSS/TEWLS maintains the accountable record. 

d. DLA RECOMMENDED: 

 (1) Update 527R CS Segment DLMS Notes for AMMA Purchase Card Receipts

DMLSS/TEWLS AMMA purchase card receipts will not contain a contract number in CS01 

or a call in CS03 and instead will have a purchase card account number and purchase card 

call to uniquely identify transactions (see new fields below). 

 (2) Add following fields to the 527R implementation convention:

Unit Price – AMMA receipt transactions may not be against a purchase order in BSM 

specifically in the case of purchase card receipts. The price is needed on these 

transactions to allow valuation of inventory for receipts BSM. The price could be the latest 

acquisition cost (LAC), or the LAC + cost recovery rate (CRR). The AMT segment could be 

opened on the 527R to pass these values. 

Purchase Card Account Number - This is not a credit card number. It is an account 

number that could be used by BSM to help reconcile purchase card issues with DMLSS. 

Since there is no PIIN/SPIIN associated with purchase card receipt transactions, this value 

along with the purchase card call number provides for unique identification of the 

transaction. The N9 Reference ID could be used for this field. 
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Purchase Card Call Number – Call number associated with the purchase card account 

number. The combination of the two fields provides for unique identification of the 

transaction. The N9 Reference ID could be used for this field. 

Vendor Reference Number – CARE (Customer Automation and Reporting Environment) 

invoice number will be populated on AMMA purchase card receipts. This value will help 

with issue resolution and reconciliation. CARE is a web-based electronic access system 

developed by U. S. Bank that will invoice BSM for purchase card transactions. The N9 

Reference ID could be used for this field. 

 e. PROCEDURES. Revise DOD 4000.25-M, DLMS, as follows (changes are 

identified by red, bold, italicized text): 

 (1) Revise DOD 4000.25-M, DLMS, ACRONYMS AND ABBREVIATIONS, to add the 

following new acronyms.

ACRONYM DEFINITION 

AMMA Army Medical Material Agreement 

BSM Business System Modernization

DMLSS Defense Medical Logistics Standard Support 

TVR Tailored Vendor Relationships 

TEWLS Theater Enterprise-Wide Logistics System 

 (2) Revise DOD 4000.25-M, DLMS, Volume 2, Chapter 13 to add new paragraph 

C13.2.5, as follows and renumber subsequent paragraphs as needed:

C13.2.5 Army Medical Material Agreement (AMMA) Receipts. The Defense Logistics 

Agency (DLA), in coordination with Defense Medical Logistics Standard Support 

(DMLSS) and Theater Enterprise-Wide Logistics System (TEWLS), has implemented a 

process called the Army Medical Material Agreement (AMMA). Under the AMMA 

program, DLA funds are used by the Army to purchase items via DMLSS/TEWLS. 

BSM receives a DS 527R receipt from DMLSS/TEWLS to receipt purchased items into 

stock for inventory accountability. DLA owns the material until items are issued at 

the retail level and inventory is decremented in DLA’s Business System 

Modernization (BSM).

 C13.2.5.1. Receipts from Army Medical Material Agreement (AMMA) sites should 

include the latest acquisition cost to allow for proper valuation of inventory. 

 C13.2.5.2. Purchase card receipts from AMMA sites must contain a Purchase 

Card Account Number and Purchase Card Call Number in order to uniquely identify 

transactions. A Vendor Reference number should also be included which is the 

CARE (Customer Automation and Reporting Environment) invoice number. This 

value will help with issue resolution and reconciliation. 
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 (3) Revise DS 527R receipt as shown in the table below:

Item # Location DS 527R Receipt Revision Reason Federal IC 

Impact

1. DLMS 

Introductory 

Notes

Added ADC 200

- ADC 200 Revisions to DS 527R to Support 

Requirements for the Army Medical Material Agreement 

Receipt Transactions. 

Identifies DLMS 

Changes included in 

the DLMS Supplement 

No revision 

required 

2. 2/N901/30 Add new qualifier ‘11’ with DLMS notes: 

11 Account Number 

DLMS Note: 1. Use only for Army Medical Material 

Agreement (AMMA) purchase card receipts to identify 

the Purchase Card Account Number. This is NOT a 

credit card number. This number is used to cross 

reference to a credit card number. Use with N907 code 

5B. 

2. This number will be used by DLA BSM to help 

reconcile purchase card issues with Defense Medical 

Logistics Standard Support (DMLSS). Since there is no 

contract number or document number associated with 

purchase card receipt transactions, this number, along 

with the purchase card call number (2/N907/30 code 5B), 

provides for unique identification of the transaction. 

3. DLMS enhancement. See introductory DLMS note 

5.a. 

This is an account 

number that could be 

used by BSM to help 

reconcile purchase 

card issues with 

DMLSS. Since there 

is no PIIN/SPIIN or 

document number 

associated with 

purchase card receipt 

transactions, this 

value along with the 

purchase card call 

number at N907 

provides for unique 

identification of the 

transaction. 

Revision 

required 
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Item # Location DS 527R Receipt Revision Reason Federal IC 

Impact

3. Open the 

composite 

at 

2/N907/30 

Add notes and qualifier 5B as shown: 

Federal Note: Use any code.

DLMS Note: 1. Use the appropriate code, based on the 

CS01 information, when the Exhibit Line Item Number 

(ELIN), Contract Line Item Number (CLIN), Agreement 

Line Item Number (ALIN), or delivery order line number 

are known. 

2. For DLMS, only the following codes are authorized.

Add: 

5B Supplemental Account Number 

DLMS note: 1. Use with N901 code 11. Use only for 

Army Medical Material Agreement (AMMA) purchase 

card receipts to identify the Purchase Card Call Number 

associated with the Purchase Card Account Number 

(N901 code 11). The combination of the two fields 

provides for unique identification of the transaction. 

2. DLMS enhancement. See introductory DLMS note 

5.a. 

This is an account 

number that could be 

used by BSM to help 

reconcile purchase 

card issues with 

DMLSS. Since there 

is no PIIN/SPIIN or 

document number 

associated with 

purchase card receipt 

transactions, this 

value along with the 

purchase card account 

number at N901 

provides for unique 

identification of the 

transaction. 

Revision 

required 

4. 2/N901/90 Add new qualifier ‘VR’ with DLMS note

VR Vendor ID Number 

DLMS Note: 1. Use only for AMMA purchase card 

receipts. Use to identify the Vendor Reference Number 

(i.e., the CARE (Customer Automation and Reporting 

Environment) invoice number that will be populated on 

AMMA purchase card receipts). This value will help with 

issue resolution and reconciliation. CARE is a webbased electronic access system developed by U. S. Bank 

that will invoice BSM for purchase card transactions. 

2. DLMS enhancement. See introductory DLMS note 

5.a. 

As stated in DLMS 

note 1 and the DLMS 

note for ‘VR’ 

No revision 

required 

5. 2/AMT/100 Open AMT segment

DLMS note: 1. Use only for Army Medical Material 

Agreement (AMMA) receipts. 

2. DLMS enhancement. See introductory DLMS note 

5.a. 

To accommodate 

AMMA requirement for 

cost information 

Revision 

required 
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Item # Location DS 527R Receipt Revision Reason Federal IC 

Impact

6. 2/AMT01/1

00 

Open AMT01:

 

Add Federal note: Use any code. 

Add DLMS Note: For DLMS, only the following codes 

are used. 

Add qualifier ‘JJ’ with DLMS notes.

JJ Cost Basis 

DLMS Note: 1. Use only for AMMA receipts to identify 

the acquisition unit price of the material. This price will 

allow valuation of inventory for receipts not against a 

purchase order. 

2. DLMS enhancement. See introductory DLMS note 

5.a. 

To accommodate 

AMMA requirement for 

cost information 

Revision 

required 

7. 2/AMT02/1

00 

Open AMT02 Monetary Amount To accommodate 

AMMA requirement for 

cost information 

Revision 

required 

 

 f. DAASC Mapping: Update DAASC mapping to allow DLMS 527R receipt transactions 

containing the new data fields to pass edits. The new data does not apply to the 80 record 

position MILS D4_/D6_ receipt transactions.

 g. Alternatives: BSM will not be able to support the AMMA processes using the DLMS 

527R receipt without these changes. 

5. REASON FOR CHANGE: BSM requires additional fields in DS 527R receipt 

transactions for AMMA receipts to process. This is DLMS enhanced data not conveyed by 

MILSTRAP receipt (DI Code D4_/D6_) transactions. 

6. ADVANTAGES AND DISADVANTAGES: 

a. Advantages: BSM and DMLSS/TEWLS will be able to comply with DLMS 

standards for the AMMA receipt processes.

b. Disadvantages: None provided PDC 204 is approved and implemented 

concurrently.