DEFENSE LOGISTICS AGENCY

THE NATION’S COMBAT LOGISTICS SUPPORT AGENCY

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DIBBS Quoting 

& PAR Overview
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Agenda

DIBBS Quoting Overview Matthew Wood

Auto Indefinite Delivery Contracts Matthew Wood

(AIDC)

Post Award Request (PAR) Overview Christina Delvecchio

Q&A

DIBBS Homepage: https://www.dibbs.bsm.dla.mil/ 
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DIBBS Quoting Overview
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DIBBS Homepage

https://www.dibbs.bsm.dla.mil/ 

If having trouble accessing DIBBS e-mail https://www.dibbs.bsm.dla.mil/
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T-Solicitation

Master Solicitation Reference

Master Solicitation Location:

http://www.dla.mil/Portals/104/Documents/J7Acquisition/Master_Solicitation_REV_32_MAR_16.pdf 
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DIBBS RFQ Search
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Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of. 

DIBBS Quote Input Form

Step 1

Some data will pre-fill from your registration data
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Bid Types - Bid Without Exception

Bid Type dropdown

Bid Without Exception: (Found in Master 

Solicitation)

Used to indicate quote is in exact compliance with the solicitation 

requirements. 

The following conditions ARE NOT considered 

exceptions:

1. Quoting a different delivery than the required delivery.

2. Quoting origin inspection on solicitations requiring destination 

inspection. 

3. Quoting a superseding or previously approved part or correction 

to a CAGE/part number cited in the AID on an item described 

by manufacturers CAGE and part number.

4. Quoting a used, reconditioned, remanufactured, new/unused 

Govt. surplus, foreign, or hazardous end item.

5. Quoting different “quote valid for” days than 

registration 
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Bid Types - Bid With Exception

Bid Type dropdown

Bid With Exception: (Found in Master 

Solicitation)

The following ARE considered exceptions to the 

solicitation:

1. Taking exception to the item description

2. Exceptions to packaging requirements (RFID required 

for shipment to all depot locations)

3. Exceptions to FOB point 

4. Quoting destination inspection on a solicitation 

requiring origin inspection

5. Exceptions to required quantity

6. Quoting a quantity variance outside the range 

specified on automated solicitations.

NOTE: Quoting Bid With Exception WILL preclude you 

from receiving an automated award.
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Bid Types – Alternate Bid

Bid Type dropdown Alternate Bid:

If you wish to supply other than the approved part, you 

will have to submit your bid as an Alternate Bid.

For automated solicitations ("T" or "U“ in 9th position of 

solicitation number), the following applies to your alternate 

offer: 

• Offers of alternate products will not be evaluated for the 

current procurement, ONLY for FUTURE procurements. 

• You may submit a request to the Supply Center for 

evaluation for future procurements of the same item. 
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Bid Types – No Bid

Bid Type dropdown

No Bid: 

Declining to submit a quote on this 

solicitation. 

• Quoting zero quantity for all line 

items will force a bid type of "No 

Bid.”

• A “No Bid” will also delete a 

previously submitted bid.

Note: “No Bidding” is the ONLY way 

to delete a previously submitted bid.
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Vendor Quote #

Optional fill-in for a vendor reference number.
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Accept Packaging & RFID

Are you quoting in accordance with the packaging & RFID requirements

as stated in the solicitation? Select appropriate response.
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Discount Terms

Select dropdown to select from a list of six 

most common discount terms. This field will 

default from vendor DIBBS registration.
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Enter number of days your quote is valid. 

Validation forces a numeric response from 1-999.

This field will default from vendor DIBBS 

registration.

Quote Valid For
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FSS / BOA / BPA

Defaults to N/A

Select "FSS/BOA/BPA" ONLY if applicable and 

include Contract # and expiration date, otherwise 

leave N/A.
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Defaults to Solicitation requirement. 

Select Destination or Origin for FOB point. FOB 

Origin will require City, State and Country. 

If quoting other than what is required, bid type 

must be Bid with Exception.

FOB (Free on Board) Point
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Government Inspection Point

Defaults to Solicitation requirement. 

Select Destination or Origin for Inspection point. 

Inspection at Origin will require the CAGE code 

where the supplies and packaging may be 

inspected. 

If solicitation requirement is Origin Inspection and 

vendor quotes Destination Inspection, bid type 

must be Bid with Exception.
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SPI Process Proposed

Applies only over micro-purchase threshold

Management or Manufacturing process that has 

been previously accepted by DoD under the Single 

Process Initiative (SPI) for use in lieu of specific 

military or Federal specs or standards at specific 

facilities.
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Pricing & Delivery

First Article 

price/delivery 

and Waiver 

Request

Enter price and delivery by line item.

If price or delivery do not vary per line, enter info into first line and click on “cascade 

fill” for all other line items.

If quantity quoted is not in accordance with RFQ, bid type must be Bid with Exception.

**Text Box will accept 4 

digit delivery, HOWEVER 

DLA system will only read 

3 digits. If Delivery is over 

1000 days, enter 999.
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Select appropriate 

response to question.

Qty % Government will accept 

under or over required quantity.

Select appropriate 

response to question.

Min Order, Qty Variance

Immediate Shipment
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Price Breaks

Enter price break ranges and unit 

prices in the blocks provided.

If price breaks are solicited, 

default values will show. Ranges 

may be altered using the 

“CLEAR” button. 

If price break ranges were not 

solicited, values will be blank. 

However, vendors can provide 

ranges and unit prices with quote.

6 10 7.00

1 5 10.00
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Part Number Offered

Exact Product & Alternate Product

Exact Product = providing 

EXACT manufacturer CAGE 

code & part number as it appears 

in the solicitation. Bid type is 

“Bid without exception”.

Alternate Product = providing 

manufacturer CAGE code & part 

number that is NOT listed in 

solicitation. Bid type is 

“Alternate Bid”.
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Superseding P/N = providing 

exact product; however, there is a 

part number change. Bid type is 

“Bid without Exception”.

Part Number Offered

Superseding P/N
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Part Number Offered

Correction to CAGE/PN cited in AID

Correction to CAGE/PN Cited in 

Acquisition Item Description = used to 

notify the Gov’t if there is a CAGE code 

error, obsolete p/n etc. Bid type is “Bid 

without Exception”.
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For a DRAWING ITEM: Select the type 

of supplies being offered based on the 4 

options provided. Bid type is not 

affected.

Drawing Item Offered

Specifications/Standards/Drawings
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Higher Level Quality Requirements

Select appropriate higher level quality 

system that is currently in place at the 

manufacturing facility for the supplies.
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Product Offered

Are you a Manufacturer or Dealer?

Select one 

If quoting as dealer or QSL 

dealer – provide CAGE of 

mfr or if unknown, provide 

Name and address
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Select one of the following, 

if your reply is “YES”

Material Requirements
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Material Requirements

Surplus / Online Certification

Fill-in completely 

Government Surplus Material certification
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Hazardous Material Identification and

Material Safety Data

Select one of the following, 

if your reply is “YES” to 

Hazardous Material
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Buy American Act

Fill-in for information purposes only on Foreign Military Sales (FMS), overseas 

shipments, and all micro-purchases as the restrictions of the Buy American Act DO 

NOT apply.

Select one of the following:

Domestic 

Qualifying Country

Non-Qualifying Country
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Default = NO

If requesting duty free, 

select yes and answer 

questions 1 – 3.

Buy American Act (cont’d)
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Business Size Representation

Select one based on vendors 

applicable business type for this 

solicitation
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Small Business Size Representation

If a small business, select 

one or more of the 

socioeconomic categories 

listed.

HUBZone Joint Venture

SDB Designated Groups: Veteran-Owned Small 

Business selections:
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Affirmative Action Compliance applies to solicitations estimated to exceed $10,000.

Select one as applicable

Affirmative Action Compliance
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Previous Contracts and

Compliance Reports

Previous Contracts and Compliance Reports applies to solicitations estimated to 

exceed $10,000.

Select one as applicable
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Alternate Disputes Resolution

Select as applicable
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Certification Regarding 

Child Labor

Select as applicable

Make sure all information on your 

quote is complete and correct.

Click on NEXT.
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Review Quote

Validate Quote for Accuracy

Scroll down to bottom of webpage
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Legal Notice for Part Numbers

and Submit
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Example of Misinformation

KPI, acting through the individual defendants, lied in order to secure what the Government found to 

include 750 fraudulent contracts with a value in excess of $10 million.
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Vendor Statement Concerning the 

Supply of Material IAW Spec/Std/Drawings and Submit
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Quote Accepted
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Auto Indefinite Delivery Contracts
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Coming This Fall To DIBBS

• AIDC = Automated Indefinite Delivery Contract below the Simplified 

Acquisition Threshold 

• Coverage

• DLA Direct (CONUS depots and OCONUS depots where a 

CONUS containerization point can be used)

• No FAT or PLT

• Length 

• 1 year base with automated successor logic

• No option year(s)

• Max Contract Dollar Value

• Set max at SAT ($250K)

• Delivery: Single Delivery – No phased delivery

• Single Quantity based on Annual Forecast – No quantity ranges

• Batch/EDI Quoting Capability Allowed

• Evaluation

• Based on single price decision

• Surplus offers not allowed

• Alternate offers not allowed
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PAR Overview
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Post Award Requests (PARs)

• A Post Award Request (PAR) is an electronic request for postaward action or information on an award that can be created and 

submitted by suppliers via DIBBS

• PARs allow suppliers to communicate their requests for postaward action or information directly to the Award Administrator

• PARs provide tracking visibility into post-award actions and 

status

• Previous methods of processing and tracking post-award actions 

(email, phone, fax, etc) should be managed by PARs to provide 

transparent tracking
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Requirement for use of PARS

• Effective April 2nd, all 

post award requests must 

be submitted via the Post 

Award Request System 

(PARS) 
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Post Award Requests (PARs) in DIBBS

Enter DIBBS user ID & Password
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Post Award Requests (PAR) 

in DIBBS (cont’d)
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Post Award Requests (PARs)

in DIBBS (cont’d)
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Submit a New PAR

Submit a New 

PAR
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Submit a New PAR (cont’d)

* Mandatory 

Entries

Note: When entering text within this field, do not use the “Enter” key at the end of 

each line. Allow the system to word wrap your sentences to the next line.
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Submit a New PAR (cont’d)
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Submit a New PAR (cont’d)
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Submit a PAR Status Request
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Submit a PAR Status Request (cont’d)
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Conclusion