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ADC 214 

Attachment 

ATTACHMENT TO ADC 214 

Revision to DLMS Supplements 945, Material Release Advice and 947I 

Inventory Adjustment to Add Assemblage Identification Number, Build 

Directive Number, and Administrative Updates (Supply, Staffed by PDC 232) 

1. ORIGINATOR: Defense Logistics Agency (DLA) Defense Distribution Center (DDC- J6N) 

and DLA-J375

2. FUNCTIONAL AREA: Primary: Supply

3. REFERENCE: DLMSO memorandum, September 12, 2006, subject: Proposed DLMS 

Change (PDC) 232, Revision to DLMS Supplements 945A Material Release Advice and 947I 

Inventory Adjustment to Add Assemblage Identification Number, Build Directive Number, and 

Administrative Updates

4. REQUESTED CHANGE: 

a. Title: Revision to DLMS Supplements 945A Material Release Advice and 947I Inventory 

Adjustment to Add Assemblage Identification Number, Build Directive Number, and 

Administrative Updates.

b. Description of Change: This change was staffed by referenced PDC 232. The change 

is approved to support the medical and industrial kitting community requirements: 

(1) DS 945A-Material Release Advice: DLA requested revision of DLMS 945A 

transaction to add the BDN and AIN to identify kitting build orders. DLA Business System 

Modernization (BSM) has requested DLA Distribution Standard System (DSS) provide the BDN 

and AIN for components determined to be unavailable for issue as a result of insufficient Shelf 

Life or damage. DOD Deployable Medical Systems (DEPMEDS) and Project Consolidation & 

Packaging (PC&P) are required to create a 945A transaction based on information passed from 

DSS, or from internal processes, for each unavailable component and identified to the BDN and 

AIN. The 945A will be sent to the build manager, Routing Identifier (RI) Code SMS or B69, for 

update to their enterprise resource planning (ERP) systems. 

(2) DS 947I-Inventory Adjustment: DLA requested revision of DLMS 947I 

transactions to add the BDN and AIN to identify kitting build orders. These fields will be 

populated by the DEPMEDS or PC&P kitting processes to communicate the BDN/AIN of an 

order to the Build Manager, BSM or United States Army Medical Materiel Agency 

(USAMMA), when a shortage of a component has been discovered. 
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ADC 214 

Att 

 

c. Procedures: 

(1) Revise DLMS Supplement for 945A, Material Release Advice: 

Item 

# 

Location DS 945A Revision 

Material Release Advice 

Reason Federal 

IC 

Impact 

1. DLMS 

Introductory 

notes 

Add ADC 214. 

-- ADC 214, Revision to DS 945A Material Release 

Advice and 947I, Inventory Adjustment to Add 

Assemblage Identification Number, Build Directive 

Number, and Administrative Updates. 

To identify changes in the DS. No 

revision 

required 

2. 2/N901/40 Revise to add qualifier and DLMS note to identify 

the BDN. 

77 Work Package 

DLMS Note: Use to identify the Build Directive 

Number for medical/surgical component assembly. 

(A data maintenance action was approved in 

version 5010. The approved code/name is BDN – 

Build Directive Number.) Authorized DLMS 

migration enhancement. See DLMS introductory 

note 3.e. 

Required information for kitting 

functionality. 

DLMS 650A, 650C, 527D, 527R, and 

947I use qualifier WO-Work Order 

Number, for identification of the 

BDN, however, WO is already used in 

the 945A and 940R to represent a 

maintenance work order number. 

No 

revision 

required 

3. 2/N901/40 Revise to add qualifier and DLMS note to identify 

the AIN. 

WF Locally Assigned Control Number 

DLMS Note: Use to identify the 

Assemblage Identification Number (AIN). 

Authorized DLMS migration enhancement. See 

DLMS introductory note 3.e.

Required information for kitting 

functionality. 

DLMS 650A and 650C use qualifier 

A3, Locally Assigned Control 

Number, for identification of the AIN. 

The same name is used in the 940R, 

945A, and 947I, but the qualifier 

differs because a different X12 

segment is used (N9 vice LIN). 

No 

revision 

required 
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ADC 214 

Att 

 (2) Revise DLMS Supplement for 947I, Inventory Adjustment (changes are shown for 

version 4010; corresponding changes will also be made to version 4030): 

Item 

# 

Location DS 947I Revision 

Inventory Adjustment (version 4010) 

Reason Federal 

IC 

Impact 

1. DLMS 

Introductory 

notes 

Add DLMS introductory note 4.e. 

4.e. Data associated with a DLMS enhancement 

authorized for implementation by modernized 

systems under DLMS migration. This data 

(including expanded field sizes) should be adopted 

during, or subsequent to, modernization when 

applicable to the Component’s business process. 

Prior coordination is not required. Components 

should ensure that inclusion of this data in a DLMS 

transaction does not cause inappropriate rejection 

of the transaction. 

 

To provide a note to acknowledge 

enhanced data authorized for 

implementation in DLMS. 

No 

revision 

required 

2. DLMS 

Introductory 

notes 

Add ADC 214 to DLMS introductory note 5. 

-- ADC 214, Revision to DS 945A Material Release 

Advice and 947I, Inventory Adjustment to Add 

Assemblage Identification Number, Build Directive 

Number, and Administrative Updates. 

 

To identify changes in the DS. No 

revision 

required 

3. 2/W1905/20 Revise DLMS note to add qualifier A3 to note: 

DLMS Note: To identify the new material 

identification when the inventory adjustment results 

from a stock number change, use only one of codes 

A1, A2, A3, A4, FB, FS, MG, or YP to identify the 

material. Must use National Stock Number (NSN) 

when known, except when appropriate brand name 

subsistence items are identified by the Subsistence 

Identification Number. 

 

Administrative update to capture 

change that supports ADC 202, 

revisions to DS 947I to support the 

Army Medical Materiel Agreement 

(AMMA), but which was overlooked 

in ADC 202. (Adds qualifier A3, used 

for Local Catalog Identification, to list 

of materiel identification qualifiers) 

No 

revision 

required 

4. 2/N9/40 Add new segment level DLMS note : 

DLMS Note 3. May use additional repetitions to 

identify ancillary information related to the 

transaction. 

 

Administrative update to acknowledge 

segment use for additional transaction 

information such as the BDN and 

AIN. 

No 

revision 

required 

5 2/N901/40 Add new DLMS note 2 at N901: 

DLMS Note 2. To identify new material 

identification when the inventory adjustment results 

from a stock number change, use only one of codes 

1I, EQ, FQ, MF, NS, S6, or XD. 

 

Administrative update to clarify 

qualifiers associated with materiel 

identification now that additional 

unrelated qualifiers have been added 

to N101. 

No 

revision 

required 
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ADC 214 

Att 

Item 

# 

Location DS 947I Revision 

Inventory Adjustment (version 4010) 

Reason Federal 

IC 

Impact 

6. 2/N901/40 Revise to add qualifier and DLMS note to identify 

the BDN. 

WO Work Order Number 

DLMS Note: Use to identify the Build Directive 

Number for medical/surgical component assembly. 

(A data maintenance action was approved in 

version 5010. The approved code/name is BDN – 

Build Directive Number.) Authorized DLMS 

migration enhancement. See DLMS introductory 

note 4.e. 

 

Required information for kitting 

functionality. 

DLMS 650A, 650C, 527D, 527R, and 

947I use qualifier WO-Work Order 

Number, for identification of the 

BDN, however, WO is already used in 

the 945A and 940R for another 

purpose, so 940R/945A use 77-Work 

Package to represent BDN. 

No 

revision 

required 

7. 2/N901/40 Revise to add qualifier and DLMS note to identify 

the AIN. 

WF Locally Assigned Control Number 

DLMS Note: Use to identify the 

Assemblage Identification Number (AIN). 

Authorized DLMS migration enhancement. See 

DLMS introductory note 4.e.

Required information for kitting 

functionality. 

DLMS 650A and 650C use qualifier 

A3, Locally Assigned Control 

Number, for identification of the AIN. 

The same name is used in the 947I, 

945A, and 940R but the qualifier 

differs because a different X12 

segment is used (N9 vice LIN). 

No 

revision 

required 

d. Alternatives: No alternative method exists to communicate this type of data for this 

purpose. 

5. REASON FOR CHANGE: 

a. The BDN and AIN are necessary to the kitting/assembly process. The AIN/BDN 

combination is used by the assembly function for internal control of component control numbers 

being applied to a particular kit or assembly. 

 b. DS 945A: For the inventory control point (ICP), in this case BSM, to maintain an accurate 

inventory balance which matches the inventory of assets positioned in the assembly areas of DSS, or 

transferred on record to an assembly RI Code, the DSS assembly operations will provide notice of 

material unavailability by creating and sending a 945A containing the BDN and AIN for the 

component. Current assembly operations do not transmit pick cancellation/denial data on kit 

components to the build managers. This data will facilitate the development of programming to 

allow the assembly functions to receive pick cancellation/denial data from DSS, in the case of 

medical kitting, and from internal adjustment processes in PC&P, and generate individual DLMS 

945A transactions. 

 A new 945A will be written for each component where a denial or pick cancellation has been 

realized by DSS or PC&P and identify each BDN and AIN where the component is assigned. The 

assembly process will create the new the 945A using the DODAAC of the assembly area as found 

on the site Facility Record. The build managers will then be able to adjust their assets records to 

reflect stocks as “unavailable” in lieu of lost/missing. 
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ADC 214 

Att 

 PC&P is a DSS retail stock application used to process and assemble components for ‘Made 

To Order’ and ‘Made To Stock’ industrial kits. The kit orders are planned by BSM and passed to 

PC&P via DLMS 650A (Assembly Component Maintenance Structure) and 527D (Due-In/Advance 

Receipt Information) transactions. Assets are delivered directly to the assembly plant for storage 

and assembly. Completed kits are receipted back in to the DSS mission account for issue by BSM. 

 c. DS 947I: In order for the ICP, in this case BSM, to maintain an inventory balance of assets 

positioned in the assembly areas of DSS, or transferred on record to an assembly RI Code, BSM has 

requested the DSS kitting operations to provide notice of inventory losses. Current assembly 

operations do not convey inventory loss information back to the actual build manager. This data 

will facilitate the development of programming to allow the assembly functions to receive material 

“loss” data from DSS, in the case of medical kitting, and from internal adjustment processes in 

PC&P, and generate individual DLMS 947I transactions. 

 A 947I will be written for the shortage quantity of each component for each BDN and each 

AIN where the component is assigned and in-process based on the processing of D9 transactions. 

Inclusion of the BDN and AIN in DLMS 947I provides visibility of the exact build order which the 

shortage will affect. 

6. ADVANTAGES AND DISADVANTAGES: 

 a. Advantages: The change supports DLMS implementation and medical and industrial 

kitting requirements. 

 b. Disadvantages: None known. 

7. IMPACT:

a. Publications: DLMS including 945A and 947I revisions to accommodate commodityunique data elements. 

b. Perpetuate to DLMS XML.

c. No Conversion required. Pure DLMS transaction use only. Neither the AIN nor the BDN 

are in the Defense Logistics Standard System (DLSS) (aka MILS) equivalent of the DLMS 947I or 

945A, nor are they being requested to be added to those DLSS transactions.

 d. Automated Information Systems (AIS). DOD Component AIS revisions may be required.