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HomeFinanceG-Invoicing

# G-Invoicing

Are you placing an order with DLA and need to reimburse the agency for your purchase? Our business process for this transaction is changing.

## Why use G-Invoicing?

The U.S. Department of the Treasury issued a requirement directing all federal government agencies, to include the Department of Defense, to use a solution called G-Invoicing to manage all unclassified, reimbursable intra-governmental buy/sell transactions. 

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## What will G-Invoicing do? 

                            - Improve visibility and accuracy of intragovernmental transactions   G-Invoicing promotes consistency and commonality throughout the federal government and fix an outstanding material weakness    
                            - Improve communication between trading partners   Using G-Invoicing to communicate, trading partners share a common platform and a clear record of their negotiations    
                            - Enhance transparency   G-Invoicing supports each phase of the intra-governmental buy/sell lifecycle. This common repository will decrease differences between agencies

                            - Provide a common data standard   G-Invoicing replaces the various terms and forms agencies now use; standard terms reduce misunderstandings    
                            - Provide agreed-upon processes   Common processes support timely and accurate accounting    
                            - Streamline settlement of funds in the Intra-Governmental Payment and Collection (IPAC) system   With performance reporting in G-Invoicing, trading partners can settle monetary transactions more quickly and efficiently

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### How?

The new mandate requires a signed General Terms and Conditions (GT&C) agreement (also known as form FS 7600A) be in place with DLA prior to submitting any reimbursable work orders (utilizing form FS 7600B). The 7600B will replace DD Form 448, Military Interdepartmental Purchase Request (MIPR).

### When?

The deadline for federal government agencies to implement G-Invoicing is October 1, 2022. However, because of challenges facing DLA in our effort to transition to this new business process, the agency will not meet this deadline. Instead, DLA is on track to be fully compliant in **Fiscal Year 2026**.

## The way ahead

Considering many federal agencies are struggling with timely system solutions, and because of DLA’s interest to ensure **no work stoppage** due to a lack of G-Invoicing functionality by either trading partner, DLA is fully supporting legacy processes until **BOTH**trading partners have G-Invoicing fully in place. 

## DLA's promise

                            - No work stoppages – period    
                            - DLA will continue to support our partners by accepting legacy forms such as the MIPR until all parties are fully transitioned to G-Invoicing     
                            - DLA will continue accepting orders following legacy processes while continuing to execute GT&Cs; DLA will not reject an order in the absence of a GT&C    
                            - DLA will accept 7600Bs (manually, as a funding document, as we do MIPRs today)    
                            - DLA  will not accept 7600Bs in G-Invoicing  until we have full system implementation in Fiscal Year 2026

  

## Contact us

                            - If you have questions related to DLA GT&Cs, please email our G-Invoicing Center of Excellence at     dla-gtc-coe@dla.mil    
                            - If you have general questions or questions related to DLA orders, performance, receipt & acceptance, and/or IPAC settlement, please email     g-invoicing@dla.mil

## Frequently Asked Questions

Do we need an agreement in place to do business with DLA?

DLA will not reject an order as long as our trading partner is in the coordination process with J8G G-Invoicing GT&C CoE to establish an agreement (7600A). Please note: Priority is given to agreements linked to outstanding orders.

Does DLA have a preference on type of funding document until their/our G-Invoicing system is fully functional?

DLA will accept both DD448 Military Interdepartmental Purchase Request (MIPR) and a manual 7600B. DLA’s preference of funding document is the DD448 MIPR until full system implementation.

What Agency Location Code(s) should be used in DLA’s legacy Intra-Governmental Transactions (IGT) reimbursable process? 

The Defense Finance and Accounting Service will continue to handle Intra-governmental Payment and Collection (IPAC) settlement (payment and collection of funds) on behalf of DLA using legacy processes and legacy ALCs until DLA has a full system solution in production. The “legacy” ALC for DLA is typically 00006355. (Note: DLA ALC 97008050 is only applicable for Treasury Direct Disbursing (TDD) and G-Invoicing GT&C’s and cannot be used for legacy orders)

What if DLA is purchasing goods/services from another agency and the agency is live in G-Invoicing and asks to DLA to send a 7600B via G-Invoicing?

DLA cannot complete orders in G-Invoicing and requests agencies continue to use the legacy process to prevent work stoppage.

What if DLA is selling goods/services to an agency, and the agency is live in G-Invoicing and does not want to use the legacy process?

DLA cannot complete orders in G-Invoicing and requests agencies continue to use the legacy process to prevent work stoppage.

What if my customer initiates a 7600B as buyer to DLA and sends it to DLA via G-Invoicing?

The DLA G-Invoicing Division will reject the order with reason indicating DLA is not ready to use G-Invoicing to accept orders. DLA cannot complete orders in G-Invoicing system and requests agencies continue to use the legacy process to prevent work stoppage.

What policy is in place that allows DLA to process orders and operate outside the Treasury G-Invoicing System past the Oct. 1, 2022, mandate?

Office of the Under Secretary of Defense (Comptroller), “Department of Defense G-Invoicing Implementation Guidance” from Dec. 6, 2021,  allows DLA to continue its operations without work stoppage until its G-Invoicing system solution is fully implemented.

Why is DLA unable to meet Treasury’s mandate on Oct. 1, 2022?

DLA’s systemic solution for agreements (7600A) is operational. DLA continues to work on systemic solutions for orders (7600B and 7600EZ). DLA’s entire G-Invoicing system solution is estimated to be ready in Fiscal Year 2026.

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