28420 Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices

America: A New Consensus for

Prosperity, Opportunity, and a Healthy

Environment for the Future (March

1996) and Building on Consensus: A

Progress Report on Sustainable America

(January 1997). Copies of both reports

can be ordered by calling 1–800–363–

3732 or downloaded off the Internet at

‘‘http://www.whitehouse.gov/PCSD’’.

Dates/Times: Thursday, June 4, 1998

from 9:00 a.m. to 4:00 p.m.

Place: Ronald Reagan International

Trade Center Building, 1300

Pennsylvania Ave., Washington, DC.

Enter at main entrance on 14th Street

and proceed down stairs or escalator to

the open courtyard and follow signs to

the event.

Status: Open to the public. Public

comments are welcome and may be

submitted orally on Thursday June 4 or

in writing any time prior to or during

the meeting. Please submit written

comments prior to the meeting to:

PCSD, Public Comments, 730 Jackson

Place, NW, Washington, D.C. 20503, or

fax to: 202/408–6839, E-mail:

‘‘infopcsd@aol.com’’.

Contact: Paul Flaim, Administrative

Assistant, at 202/408–5296.

Sign Language Interpreter: Please

notify the contact if you will need a sign

language interpreter.

Martin A. Spitzer,

Executive Director, President’s Council on

Sustainable Development.

[FR Doc. 98–13887 Filed 5–20–98; 2:20 pm]

BILLING CODE 3125–01–P

Railroad Retirement Board

Privacy Act of 1974; System of

Records

AGENCY: Railroad Retirement Board.

ACTION: Notice of proposed changes to

systems of records.

SUMMARY: The purposes of this

document are to give notice of 26 nonsubstantial revisions of existing routine

uses in 15 systems of records; to delete

one routine use in one system of

records; to delete 11 systems of records;

and to give notice of several nonsubstantial changes in other categories

for several systems of records.

DATES: The changes are effective as of

May 22, 1998.

FOR FURTHER INFORMATION CONTACT:

Leroy Blommaert, Privacy Act Officer,

Railroad Retirement Board, 844 N. Rush

St., Chicago, IL 60611–2092, (312) 751–

4548.

SUPPLEMENTARY INFORMATION:

Part I: Minor revisions to existing

routine uses

The following 26 existing routine uses

in the following 15 systems of records

are being revised to better express what

information is being disclosed and for

what purposes, or to change the name

of the organization to which the

information can be disclosed due to the

renaming of the organization, or to limit

the conditions under which the

disclosure can be made:

RRB–1 ‘‘n’’

RRB–3 ‘‘c’’

RRB–5 ‘‘k’’

RRB–6 ‘‘b,’’ ‘‘c,’’ ‘‘i,’’ and ‘‘l’’

RRB–7 ‘‘e,’’ ‘‘h’’, and ‘‘o’’

RRB–9 ‘‘g’’

RRB–12 ‘‘a’’ ‘‘a’’ and ‘‘b’’

RRB–17 ‘‘d’’

RRB–19 ‘‘b,’’ ‘‘c,’’ and ‘‘e’’

RRB–20 ‘‘p’

RRB–21 ‘‘c,’’ ‘‘d,’’ ‘‘j,’’ and ‘‘r’’

RRB–22 ‘‘w’’

RRB–34 ‘‘b’’

RRB–42 ‘‘c’’

RRB–43 ‘‘a’’

These revisions do not constitute new

or expanded disclosures.

Part II: Deletion of routine uses

We have deleted routine use ‘‘b’’ in

System of Records RRB–17 because it is

not applicable.

Part III: Deletions of systems of records

The following nine systems of records

are being deleted because they no longer

meet the definition of ‘‘systems of

records’’ under the Privacy Act: RRB–

13, RRB–14, RRB–15, RRB–23, RRB–35,

RRB–38, RRB–39, RRB–40, and RRB–47.

System of records RRB–24 and RRB–

25 are being deleted because they are

being consolidated into another,

renamed system. These two systems are

being consolidated into RRB–26.

Part IV: Changes in other categories

System name: We changed the system

name for systems RRB–3, RRB–8, RRB–

16, and RRB–26, to better express the

content of these systems.

System locations: We revised this

category for system RRB–3 and RRB–4

to reflect the current location.

Categories of individuals covered by

the system: We revised this category for

systems RRB–12, RRB–26, RRB–42, and

RRB–43 to better or more

comprehensively described the

individuals covered by the system.

None of these revisions reflect new

groups of individuals covered by the

system.

Categories of records in the system:

We revised this category for systems

RRB–1, RRB–3, RRB–7, RRB–8, RRB–11,

RRB–26, RRB–42, and RRB–43 to

correctly or more comprehensively

describe the categories of records in

these systems. None of the revisions

reflect any new categories of records

added to the systems.

Storage: We revised this category for

systems RRB–4, RRB–8, RRB–18, RRB–

19, RRB–21, RRB–26, RRB–43 to reflect

current practice or better express the

media use.

Safeguards: We revised this category

for systems RRB–3, RRB–4, RRB–10,

RRB–11, RRB–17, RRB–26, RRB–43 to

reflect current practice or better express

safeguard procedures.

Retention and disposal: We revised

this category for systems RRB–1, RRB–

3, RRB–4, RRB–8, RRB–10, RRB–11,

RRB–17, RRB–19, RRB–20, RRB–21,

RRB–22, RRB–26, RRB–42, RRB–43, and

RRB–44 to bring it into conformity with

actual practice and approval records

disposal schedules.

System manager(s) and notification

procedure: Because of organizational

changes, we changed the name of the

system manager and/or the official to

contact in the following systems: RRB–

1, RRB–2, RRB–3, RRB–4, RRB–5, RRB–

6, RRB–7, RRB–8, RRB–12, RRB–16,

RRB–18, RRB–19, RRB–20, RRB–21,

RRB–22, RRB–26, RRB–27, and RRB–29.

Record source categories: We revised

this category in systems of records RRB–

4, RRB–10, RRB–17, RRB–20, and RRB–

26 to better or more comprehensively

describe the record sources for

information in the system.

Part V: Existing systems covered by this

document:

RRB–1 Social Security Benefit Vouchering

System

RRB–2 Medical Examiner’s Index

RRB–3 Medicare Part B

RRB–4 Microfiche of Estimated Annuity,

Total Compensation and Residual

Amount File

RRB–5 Master File of Railroad Employee’s

Creditable Compensation

RRB–6 Unemployment Insurance Record

File

RRB–7 Applications for Unemployment

Benefits and Placement Service Under

the Railroad Unemployment Insurance

Act

RRB–8 Railroad Retirement Tax

Reconciliation System

RRB–9 Protest and Appeals under the

Railroad Unemployment Insurance Act

RRB–10 Legal Opinion Files

RRB–11 Files on Concluded Litigation

RRB–12 Railroad Employees’ Registration

File

RRB–13 Disclosure of Information Files

RRB–14 Freedom of Information Register

RRB–15 Covered Abandoned Railroads

RRB–16 Social Security Administration

Summary Earnings File

RRB–17 Appeal Decisions from Initial

Denials for Benefits under the Provisions

of the Railroad Examining System
Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices 28421

RRB–18 Travel and Miscellaneous Voucher

Examining System

RRB–19 Payroll Record System

RRB–20 Health Insurance and

Supplementary Medical Insurance

Enrollment and Premium Payment

System (Medicare)

RRB–21 Railroad Unemployment and

Sickness Insurance Benefit System

RRB–22 Railroad Retirement Survivor and

Pensioner Benefit System

RRB–23 Benefit File of Lump Sum and

Residual Awards Under the Railroad

Retirement Act

RRB–24 Research Master Record for Lump

Sum and Residual Awards Under the

Railroad Retirement Act

RRB–25 Research Master Record for

Survivor Beneficiaries Under the

Railroad Retirement Act

RRB–26 Research Master Record for Retired

Railroad Employees and Their

Dependents

RRB–27 Railroad Retirement Board-Social

Security Administration Financial

Interchange System

RRB–29 Railroad Employees’ Cumulative

Gross Earnings Master File

RRB–34 Employee Personnel Management

Files

RRB–35 Employee Skills File

RRB–38 Regional Rail Reorganization Act

Reimbursement System

RRB–39 Milwaukee Railroad Restructuring

Act Benefit System

RRB–40 Regional Rail Reorganization Act

Title VII Benefits

RRB–41 Rock Island Railroad Transition

and Employee Assistance Act Benefit

System

RRB–42 Uncollectible Benefit Overpayment

Accounts

RRB–43 Investigation Files

RRB–44 Employee Test Score File

RRB–47 Motor Vehicle Operator Records.

Dated: May 15, 1998.

By authority of the Board.

Beatrice Ezerski,

Secretary to the Board.

RRB—1

SYSTEM NAME:

Social Security Benefit Vouchering

System—RRB.

* * * * *

1. The following sections and

paragraph in RRB–1 are revised to read

as follows:

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, social security

number, RRB claim number, type and

amount of benefit, suspension and

termination information.

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

n. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Retirement Act and may be

disclosed during the course of an

administrative appeal to individuals

who need the records to prosecute or

decide the appeal or to individuals who

are requested to provide information

relative to an issue involved in the

appeal.

* * * * *

RETENTION AND DISPOSAL:

* * * * *

MAGNETIC TAPE:

Tapes are updated at least monthly.

For disaster recovery purposes, certain

tapes are stored for 12–18 month

periods.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–2

SYSTEM NAME:

Medical Examiner’s Index.

2. The following sections in RRB–2

are revised to read as follows:

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–3

3. The following sections and

paragraph in RRB–3 are revised to read

as follows:

SYSTEM NAME:

Medicare, Part B (Supplementary

Medical Insurance Payment System—

Contracted to a United Health Care

Insurance) Company.

* * * * *

SYSTEM LOCATION:

United Health Care Insurance

Company, One Tower Square, Hartford,

Connecticut 06115

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, health insurance claim

number, address, date of birth,

telephone number, description of illness

and treatment pertaining to claim,

indication of other health insurance or

medical assistance pertinent to claim,

(date(s) and place(s) of physician

service, description of medical

procedures, services or supplies

furnished, nature of illness(es), medical

charges, name, address and telephone

number of physician, Part B entitlement

date, Part B deductible status and

amount of payment to beneficiary.

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

c. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under Title

XVIII of the Social Security Act and may

be disclosed during the course of an

administrative appeal to individuals

who need the records to prosecute or

decide the appeal or to individuals who

are requested to provide information

relative to an issue involved in the

appeal.

* * * * *

SAFEGUARDS:

The insurance company is bound by

the contract set forth by the Railroad

Retirement Board which contains

specific instructions regarding its

responsibility in claim information

handled and released. It is also bound

by the same regulations regarding
28422 Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices

disclosure and security of information

as the Board itself.

* * * * *

RETENTION AND DISPOSAL:

Each insurance company office

retains material for 27 months. At the

end of 27 months the material is sent to

the Federal Records Center. After 2

years the Federal Records Center

destroys the material.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–4

SYSTEM NAME:

Microfiche of Estimated Annuity,

Total Compensation and Residual

Amount File.

4. The following sections in RRB–4

are revised to read as follows:

* * * * *

SYSTEM LOCATION:

U.S. Railroad Retirement Board, 844

Rush Street, Chicago, Illinois 60611–

2092.

* * * * *

STORAGE:

On-line mainframe system.

* * * * *

SAFEGUARDS:

Only authorized personnel have

access to these records. Access is

determined by internal computer system

security levels.

* * * * *

RETENTION AND DISPOSAL:

A maximum of two sets of MARC

records (the current and prior MARC)

are maintained on-line with the oldest

set deleted when a new MARC is

produced.

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RECORD SOURCE CATEGORIES:

Information which is secured from the

original master records is made

available to all authorized headquarters

and field service users.

* * * * *

RRB–5

SYSTEM NAME:

Master File of Railroad Employee’s

Creditable Compensation.

5. The following sections and

paragraph in RRB–5 are revised to read

as follows:

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

k. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Retirement Act of Railroad

Unemployment Insurance Act and may

be disclosed during the course of an

administrative appeal to individuals

who need the records to prosecute or

decide the appeal or to individuals who

are requested to provide information

relative to an issue involved in the

appeal.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Assessment & Training,

Chief of Employer Service and Training

Center, Railroad Retirement Board, 844

Rush Street, Chicago, Illinois 60611–

2092.

* * * * *

RRB–6

SYSTEM NAME:

Unemployment Insurance Record

File.

6. The following sections and

paragraphs in RRB–6 are revised to read

as follows:

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

b. Benefit rate, name and address may

be referred to the Treasury Department

to control for reclamation and return of

outstanding benefit payments, to issue

benefit payments, reconcile reports of

non-delivery, and to insure delivery of

payments to the correct address or

account of the beneficiary or

representative payee.

c. Beneficiary’s name, address,

payment rate, date and number, plus

supporting evidence may be released to

the U.S. Postal Service for investigation

of alleged forgery or theft of railroad

unemployment or sickness benefit

payments.

* * * * *

i. The last addresses and employer

information may be disclosed to the

Department of Health and Human

Services in conjunction with the Parent

Locator Service.

* * * * *

l. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Unemployment Insurance Act

and may be disclosed during the course

of an administrative appeal to

individuals who need the records to

prosecute or decide the appeal or to

individuals who are requested to

provide information relative to an issue

involved in the appeal.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement
Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices 28423

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Request for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–7

SYSTEM NAME:

Application for Unemployment

Benefits and Placement Service Under

the Railroad Unemployment Insurance

Act.

* * * * *

7. The following sections and

paragraphs in RRB–7 are revised to read

as follows:

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, account number, age,

sex, education, employer, occupation,

rate of pay, reason not working and last

day worked, personal interview record,

results of investigations.

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

e. Beneficiary identification,

entitlement and benefit rate information

may be released to the Treasury

Department to control for reclamation

and return of outstanding benefit

payments, to issue benefit payments,

reconcile reports of non-delivery and to

insure delivery of payment to the

correct address or account of the

beneficiary or representative payee.

* * * * *

h. The last addresses and employer

information may be disclosed to the

Department of Health and Human

Services in conjunction with the Parent

Locator Service.

* * * * *

o. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Unemployment Insurance Act

and may be disclosed during the course

of an administrative appeal to

individuals who need the records to

prosecute or decide the appeal or to

individuals who are requested to

provide information relative to an issue

involved in the appeal.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–8

8. The following sections in RRB–8

are revised to read as follows:

SYSTEM NAME:

Railroad Retirement Reconciliation

System (Employee Representatives).

* * * * *

CATOGORIES OF RECORDS IN THE SYSTEM:

Employee representative’s quarterly

railroad tax return.

* * * * *

STORAGE

Paper.

* * * * *

RETENTION AND DISPOSAL:

Employee’s representatives’ quarterly

tax returns and tax reporting

reconciliation file are retained for 6

years and 3 months after the period

covered by the records and then are

destroyed by shredding.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Chief Financial Officer, U.S. Railroad

Retirement Board, 844 Rush Street,

Chicago, Illinois 60611–2092

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing

addressed to the System Manager

identified above, including the full

name and social security number.

Before information about any record is

released, the System Manager may

require the individual to provide proof

of identity or require the requester of

furnish an authorization from the

individual to permit release of

information.

* * * * *

RRB–9

SYSTEM NAME:

Protest and Appeals Under the

Railroad Unemployment Insurance Act.

* * * * *

9. The following paragraph in RRB–9

is revised to read as follows:

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

g. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Unemployment Insurance Act

and may be disclosed during the course

of an administrative appeal to

individuals who need the records to

prosecute or decide the appeal or to

individuals who are requested to

provide information relative to an issue

involved in the appeal.

* * * * *

RRB–10

SYSTEM NAME:

Legal Opinion Files.

* * * * *

10. The following sections in RRB–10

are revised to read as follows:

SAFEGUARDS:

Stored in areas not accessible to the

public in offices locked during nonbusiness hours; access to these files is

restricted to attorneys and other

authorized Board employees.

RETENTION AND DISPOSAL:

Opinions of precedential interest or

otherwise of lasting significance, and

correspondence related to these

opinions, are retained permanently.

Opinions of limited significance beyond

the particular case, and correspondence

related to these opinions, are retained in

the individual’s claim folder,if any,

established under the Railroad

Retirement Act. When no folder exists,

these opinions, are destroyed 2 years

after the date of the last action taken by

the Bureau of Law on the matter.

* * * * *

RECORD SOURCE CATEGORIES:

The subject person’s authorized

representative, other record systems
28424 Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices

maintained by the Railroad Retirement

Board, employers.

* * * * *

RRB–11

SYSTEM NAME:

Files on Concluded Litigation.

* * * * *

11. The following sections in RRB–11

are revised to read as follows:

CATEGORIES OF RECORDS IN THE SYSTEM:

Legal briefs, reports on legal or factual

issues involving copies of subpoenas

which may have been issued, copies of

any motions filed, transcripts of any

dispositions taken, garnishment process,

correspondence received and copies of

any correspondence released by the

Board pertaining to the case, copies of

any court rulings, and copies of the final

decision in the case.

* * * * *

SAFEGUARDS:

Stored in areas not accessible to the

public in offices locked during nonbusiness hours; access to these files is

restricted to attorneys and other

authorized Board employees.

RETENTION AND DISPOSAL:

Files relating to cases of precedential

interest are retained permanently. Files

of cases involving routine matters, other

than garnishments, are retained for 5

years after the case is closed, then

shredded. Files relating to garnishment

of benefits are retained until 2 years

after the date garnishment terminates,

then destroyed.

* * * * *

RRB–12

SYSTEM NAME:

Railroad Employees’ Registration File.

* * * * *

12. The following sections and

paragraphs in RRB–12 are revised to

read as follows:

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who had any employment

for a railroad employer after 1936 who

were assigned Social Security Numbers

beginning with 700 through 728. (Use of

the registration form was discontinued

January 1, 1981.)

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

a. Records which consist of name,

date and place of birth, social security

number, sex, and parents’ names may be

disclosed to the Social Security

Administration to verify social security

number and date of birth.

b. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Retirement Act or

Unemployment Insurance Act and may

be disclosed during the course of an

administrative appeal to individuals

who need the records to prosecute or

decide the appeal or to individuals who

are requested to provide information

relative to an issue involved in the

appeal.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–13

SYSTEM NAME:

Disclosure of Information Files.

13. System RRB–13 is removed in its

entirety.

RRB–14

SYSTEM NAME:

Freedom of Information Act Register.

14. System RRB–14 is removed in its

entirety.

RRB–15

SYSTEM NAME:

Covered Abandoned Railroads.

15. System RRB–15 is removed in its

entirety.

RRB–16

16. The following sections in RRB–16

are revised to read as follows:

SYSTEM NAME:

Social Security Administration Master

Earnings File.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Assessment and Training,

Chief of Employer Service and Training

Center, Railroad Retirement Board, 844

Rush Street, Chicago, Illinois 60611–

2092.

* * * * *

RRB–17

SYSTEM NAME:

Appeal Decisions from Initial Denials

for Benefits under the Provisions of the

Railroad Retirement Act.

17. The following sections and

paragraph in RRB–17 are revised to read

as follows:

ROUTINE USES OF THE RECORDS/CONTAINED IN

THE SYSTEM, INCLUDING THE CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USE:

Paragraph ‘‘b’’ is removed in its

entirety.

* * * * *

d. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Retirement Act and may be

disclosed during the course of an

administrative appeal to individuals

who need the records to prosecute or

decide the appeal or to individuals who

are requested to provide information

relative to an issue involved in the

appeal.

* * * * *

RETRIEVABILITY:

Claim number or social security

number or, in many cases, appellant

name.

SAFEGUARDS:

Decisions are limited to review by

authorized Board personnel.

RETENTION AND DISPOSAL:

The decisions are retained for a

period of 2 years and then destroyed by

shredding.

* * * * *
Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices 28425

RECORD SOURCE CATEGORIES:

Information furnished by the

appellant or his/her authorized

representative, information developed

by the hearings officer relevant to the

appeal, and information contained in

other record systems maintained by the

Railroad Retirement Board.

* * * * *

RRB–18

SYSTEM NAME:

Travel and Miscellaneous Voucher

Examining System.

* * * * *

18. The following sections in RRB–18

are revised to read as follows:

STORAGE:

Paper and Microfiche.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Chief Financial Officer, U.S. Railroad

Retirement Board, 844 Rush Street,

Chicago, Illinois 60611–2092.

* * * * *

RRB–19

SYSTEM NAME:

Payroll Record System.

* * * * *

19. The following sections and

paragraphs in RRB–19 are revised to

read as follows:

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

b. Service history including pay,

benefits, salary deductions for

retirement, and other information

necessary may be disclosed to the Office

of Personnel Management for use in the

computation of civil service annuities

and to carry out its Government-wide

personnel management functions.

c. Computer payment information

may be released to the Department of

the Treasury for issuance of salary

payments.

* * * * *

e. The last known address and

employer information may be released

to the Department of Health and Human

Services in conjunction with the Parent

Locator Service.

* * * * *

STORAGE:

Paper, tape, and microfiche.

* * * * *

RETENTION AND DISPOSAL:

Consolidated pay tapes, first two

master tapes, and last two master tapes

for each year: Destroyed by erasing 3

years after close of calender year in

which prepared. Security record-current

check issue tape: Destroyed by erasing

when the National Personnel Records

Center receives second subsequent

document covering same type of

document. Paper: Destroyed by

shredding after 3 years. Microfiche:

Retained until replaced by a new record,

usually within 1 year. Obsolete

microfiche is destroyed by shredding.

* * * * *

SYSTEMS MANAGER(S) AND ADDRESS:

Chief Financial Officer, U.S. Railroad

Retirement Board, 844 Rush Street,

Chicago, Illinois 60611–2092.

* * * * *

RRB–20

SYSTEM NAME:

Health Insurance and Supplementary

Medical Insurance Enrollment and

Premium Payment System (Medicare).

* * * * *

20. The following sections and

paragraph in RRB–20 are revised to read

as follows:

ROUTINE USE OF RECORD MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

p. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Retirement Act or Social

Security Act and may be disclosed

during the course of an administrative

appeal to individuals who need the

records to prosecute or decide the

appeal or to individuals who are

requested to provide information

relative to an issue involved in the

appeal.

* * * * *

RETENTION AND DISPOSAL:

* * * * *

MICROFILM:

Originals are kept for 3 years,

transferred to the Federal Records

Center and destroyed 3 years and 3

months after receipt at the center. One

copy is kept 3 years then destroyed by

shredding. All other copies are

destroyed when 6 months old or no

longer needed for administrative use,

whichever is sooner.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identity, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RECORD SOURCE CATEGORIES:

Applicant (the qualified railroad

beneficiary), his/her representative,

Social Security Administration, Health

Care Financing Administration, United

Health Care Insurance Company,

Federal, State, or local agencies, their

party premium payers, all other

Railroad Retirement Board files,

physicians.

* * * * *

RRB–21

SYSTEM NAME:

Railroad Unemployment and Sickness

Insurance Benefit System.

* * * * *

21. The following sections and

paragraphs in RRB–21 are revised to

read as follows:

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

c. Beneficiary identifying information,

address, check rate, date and number

may be released to the Treasury

Department to control for reclamation

and return outstanding benefit

payments, to issue benefit payments,

respond to reports of non-delivery, and

to insure delivery of payments to the

correct address or account of the

beneficiary or representative payee.

d. Beneficiary identifying

information, address, payment rate, date

and number, plus other necessary

supporting evidence may be released to

the U.S. Postal Service for investigation

of alleged forgery or theft of railroad

unemployment/sickness benefit

payments.

* * * * *

j. The last addresses and employer

information may be released to the

Department of Health and Human

Services in conjunction with the Parent

Locator Service.

* * * * *
28426 Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices

r. Records may be disclosed in a court

proceeding relating to any claims for

benefits by the beneficiary under the

Railroad Unemployment Insurance Act

and may be disclosed during the course

of an administrative appeal to

individuals who need the records to

prosecute or decide the appeal or to

individuals who are requested to

provide information relative to an issue

involved in the appeal.

* * * * *

STORAGE:

Paper, magnetic and optical media,

and microforms.

* * * * *

RETENTION AND DISPOSAL:

Paper—Transferred to the Chicago

Federal Records Center 1 year after the

end of the benefit year during which the

case was closed and then destroyed 6

years and 3 months after the end of the

benefit year. In benefit recovery cases,

the file is transferred to the Federal

Records Center if there has been no

recent activity; the file is not destroyed

until 6 years and 3 months after

recovery has been completed or waived.

Magnetic tape—Destroyed 10 years after

the end of the benefit year. Microform—

Destroyed 10 years after the end of the

benefit year. Optical media—Destroyed

10 years after the end of the benefit year.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092.

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s record should be in writing,

including full name, social security

number and railroad retirement claim

number (if any) of the individual. Before

any information about any record will

be released, the individual may be

required to provide proof of identify, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–22

SYSTEM NAME:

Railroad Retirement Survivor and

Pensioner Benefit System.

* * * * *

22. The following sections and

paragraph in RRB–22 are revised to read

as follows:

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

w. Records may be disclosed in a

court proceeding relating to any claims

for benefits by the beneficiary under the

Railroad Retirement Act and may be

disclosed during the course of an

administrative appeal to individuals

who need the records to prosecute or

decide the appeal or to individuals who

are requested to provide information

relative to an issue involved in the

appeal.

* * * * *

RETENTION AND DISPOSAL:

Paper—Individual claim folders with

records of all actions pertaining to the

payment of claims are transferred to the

Federal Records Center, Chicago,

Illinois, 5 years after the date of last

payment or denial activity if all benefits

have been paid, no future eligibility is

apparent and no erroneous payments

are outstanding. The claim folder is

destroyed 25 years after the date it is

received in the center. Account

receivable listings and checkwriting

operations daily activity listings are

transferred to the Federal Records

Center 1 year after the date of issue and

are destroyed 6 years and 3 months after

receipt at the center. Other paper

listings are destroyed 1 year after the

date of issue. Change of address source

documents are transferred to the Federal

Records Center 6 months after date of

completion and are destroyed 4 years

and 6 months after receipt at the center.

Microforms—Originals are kept for 3

years, transferred to the Federal Records

Center, and destroyed 3 years and 3

months after receipt at the center. One

duplicate copy is kept 2 years and

destroyed by shredding. All other

duplicate copies are kept 1 year and

destroyed by shredding. Magnetic

tape—Magnetic tape records are used to

daily update the disk file, are retained

for 90 days and then written over. For

disaster recovery purposes certain tapes

are stored for 12–18 months. Magnetic

disk—Continually updated and

permanently retained.

* * * * *

SYSTEM MANAGER(S) AND ADDRESS:

Office of Programs—Director of Policy

and Systems, Railroad Retirement

Board, 844 Rush Street, Chicago, Illinois

60611–2092

* * * * *

NOTIFICATION PROCEDURE:

Requests for information regarding an

individual’s records should be in

writing, including full name, social

security number and railroad retirement

claim number (if any) of the individual.

Before any information about any record

will be released, the individual may be

required to provide proof of identify, or

authorization from the individual to

permit release of the information. Such

requests should be sent to: Office of

Programs—Director of Operations,

Railroad Retirement Board, 844 Rush

Street, Chicago, Illinois 60611–2092.

* * * * *

RRB–23

SYSTEM NAME:

Four Percent Wage History of Railroad

Workers.

23. System RRB–23 is removed in its

entirety.

RRB–24

SYSTEM NAME:

Research Master Record for Lump

Sum and Residential Awards Under the

Railroad Retirement Act.

24. System RRB–24 is removed in its

entirety.

RRB–25

SYSTEM NAME:

Research Master Record for Survivor

Beneficiaries Under the Railroad

Retirement Act.

25. System RRB–25 is removed in its

entirety.

* * * * *

RRB–26

26. The following sections in RRB–26

are revised to read as follows:

SYSTEM NAME:

Payment, Rate and Entitlement

History File.

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have received or are

receiving benefits under the Railroad

Retirement Act or the Social Security

Act. These individuals include retired

and disabled railroad employees, their

qualified spouses, dependents, and

survivors, and recipients of other, nonrecurring benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:

Data supporting the benefits and

historical data recording the benefits

paid to the above categories of

individuals under the Railroad

Retirement and Social Security Acts.

* * * * *
Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices 28427

STORAGE:

Magnetic tape and magnetic disk.

RETRIEVABILITY:

By claim number or beneficiary’s

Social Security number.

SAFEGUARDS:

Access is limited to authorized

personnel only.

RETENTION AND DISPOSAL:

Magnetic tapes are retained for 2 years

then written over; magnetic disk files

are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:

Supervisory Statistical Officer, Bureau

of Information Services, Information

Management Division, U.S. Railroad

Retirement Board, 844 Rush Street,

Chicago, Illinois 60611–2092.

* * * * *

RECORD SOURCE CATEGORIES:

Transmissions from the following

computerized systems: Railroad

Retirement Act benefit payment; Social

Security benefit payment; disability

rating decisions; and primary insurance

amount calculations.

* * * * *

RRB–27

SYSTEM NAME:

Railroad Retirement Board—Social

Security Administration Financial

Interchange System.

* * * *

27. The following section in RRB–27

is revised to read as follows:

SYSTEM MANAGER(S) AND ADDRESS:

Chief Actuary, U.S. Railroad

Retirement Board, 844 N. Rush Street,

Chicago, Illinois 60611–2092

* * * * *

RRB–29

SYSTEM NAME:

Railroad Employees’ Cumulative

Gross Earnings Master File.

* * * * *

28. The following section in RRB–29

is revised to read as follows:

SYSTEM MANAGER(S) AND ADDRESS:

Chief Actuary, U.S. Railroad

Retirement Board, 844 N. Rush Street,

Chicago, Illinois 60611–2092.

* * * * *

RRB–34

SYSTEM NAME:

Employee Personnel Management

Files.

* * * * *

29. The following paragraph in RRB–

34 is revised to read as follows:

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

b. Records may be disclosed in a court

proceeding and may be disclosed during

the course of an administrative appeal

to individuals who need the records to

prosecute or decide the appeal or to

individuals who are requested to

provide information relative to an issue

involved in the appeal.

* * * * *

RRB–35

SYSTEM NAME:

Employee Skills File.

30. System RRB–35 is removed in its

entirety.

* * * * *

RRB–38

SYSTEM NAME:

Regional Rail Reorganization Act

Reimbursement System.

31. System RRB–38 is removed in its

entirety.

RRB–39

SYSTEM NAME:

Milwaukee Railroad Restructuring Act

Benefit System.

32. System RRB–39 is removed in its

entirety.

RRB–40

SYSTEM NAME:

Regional Rail Reorganization Act Title

VII Benefits.

33. System RRB–40 is removed in its

entirety.

RRB–41

SYSTEM NAME:

Rock Island Railroad Transition and

Employee Assistance Act Benefit

System.

34. System RRB–41 is removed in its

entirety.

* * * * *

RRB–42

SYSTEM NAME:

Uncollectible Benefit Overpayment

Accounts.

* * * * *

35. The following sections and

paragraph in RRB–42 are revised to read

as follows:

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who were overpaid in the

benefits they received from the Railroad

Retirement Board and whose

overpayment amounts have been

determined uncollectible after normal

recovery efforts have been made.

Benefits overpaid are further delineated

in the following five categories.

—Individuals receiving the following

types of annuities, payable under the

Railroad Retirement Act: Railroad

retirement, disability, supplemental,

and survivor.

—Individuals receiving unemployment

or sickness insurance benefits payable

under the Railroad Unemployment

Insurance Act.

—Individuals receiving benefits under

section 701 of the Regional Rail

Reorganization Act of 1973.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, address, Social Security

number, Railroad Retirement claim

number, type of benefit previously paid,

amount of overpayment determined to

be uncollectible, amount of interest and

penalties assessed and collected, name

and address of debt collection agency or

Federal agency to which uncollectible

account is referred for collection, date of

such referral, amount collected, and

name and address of consumer

reporting agencies to which debt

information is disclosed and date of

such referral.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Section 7(b)(6) of the Railroad

Retirement Act of 1974 (45 U.S.C.

231f(b)(6), sec. 12(1) of the Railroad

Unemployment Insurance Act (45

U.S.C. 362(1); Pub. L. 97–92, Joint

Resolution; Pub. L. 97–365 (Debt

Collection Act of 1982); Federal Claims

Collection Act (31 U.S.C. 3701 et. seq.).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

* * * * *

c. For information related to

uncollectible overpayments of benefits

paid under section 701 of the Regional

Rail Reorganization of 1973, in the event

that this system of records, maintained

by the Railroad Retirement Board to

carry out its functions, indicates a

violation or potential violation of law,

whether civil, criminal or regulatory in

nature, and whether arising by general

statute or particular program statute, or

by regulation, rule or order issued

thereto, the relevant records in the

system of records may be referred, as a

routine use, to the appropriate agency,

whether Federal, State, local or foreign,

charged with the responsibility of

investigating or prosecuting such

violation or charged with enforcing or

implementing the statute, rule,
28428 Federal Register / Vol. 63, No. 99 / Friday, May 22, 1998 / Notices

regulation or order issued pursuant

thereto; for information related to

uncollectible overpayments paid under

any other Act administered by the

Railroad Retirement Board, in the event

this system of records maintained by the

Railroad Retirement Board to carry out

its functions indicates a violation or

potential violation of law, whether civil,

criminal, or regulatory in nature,

whether arising by general statute or

particular program statute, or by

regulation, rule or order issued pursuant

thereto, the relevant records may be

referred, as a routine use, to the

appropriate agency, whether Federal,

State, local or foreign, charged with the

responsibility of investigating or

prosecuting such violation or charged

with enforcing or implementing the

statute, rule, regulation or order issued

pursuant thereto, provided that

disclosure would be to an agency

engaged in functions related to the

Railroad Retirement Act, or the Railroad

Unemployment Insurance Act or

provided that disclosure would be

clearly in the furtherance of the interest

of the subject individual.

* * * * *

RETENTION AND DISPOSAL:

Records of uncollectible accounts are

maintained in an on-line eletronic

database, they remain in the database

until the debt is recovered, written off,

or waived. Most paper document that

are not immediately shredded are filed

in claim folders that are covered by

Privacy Act Systems of Records RRB–

21, Railroad Unemployment and

Sickness Insurance Benefit System, or

RRB–22, Railroad Retirement, Survivor,

and Pensioner Benefit System. These

paper documents are mostly

correspondence. Paper documents that

relate to multiple accounts are kept for

6 years in folders established for the

purpose.

* * * * *

RRB–43

SYSTEM NAME:

Investigation Files.

* * * * *

36. The following sections and

paragraph in RRB–43 are revised to read

as follows:

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any of the following categories of

individuals on whom a complaint is

made alleging a violation of law,

regulation, or rule pertinent to the

administrartion of programs by the RRB,

or, with respect to RRB employees,

alleging misconduct or conflict of

interest in the discharge of their official

duties: Current and former employees of

the Railroad Retirement Board;

contractors; subcontractors; consultants;

applicants for, and current and former

recipients of, benefits under the

programs administered by the Railroad

Retirement Board; officials and agents of

railroad employers; members of the

public who are alleged to have stolen or

unlawfully received RRB benefits or

salary or assisted in such activity; and

others who furnish information,

products, or services to the RRB.

CATEGORIES OF RECORDS IN THE SYSTEM:

Letters, memoranda, and other

documents alleging a violation of law,

regulation or rule, or alleging

misconduct, or conflict of interest;

reports of investigations to resolve

allegations with related exhibits,

statements, affidavits or records

obtained during the investigation;

recommendations on actions to be

taken; transcripts of, and documentation

concerning requests and approval for,

consensual telephone monitoring;

reports from law enforcement bodies;

prior criminal or noncriminal records as

they relate to the investigation; reports

of actions taken by management

personnel regarding misconduct; reports

of legal actions resulting from violations

referred to the Department of Justice or

other law enforcement agencies for

prosecution.

* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

a. Records may be disclosed to the

Department of Justice or other law

enforcement authorities in connection

with actual or potential criminal

prosecution or civil litigation initiated

by the RRB, or in connection with

requests by RRB for legal advice.

* * * * *

STORAGE:

Paper and electronic media.

* * * * *

SAFEGUARDS:

General access is restricted to the

Inspector General and members of his

staff; disclosure with the agency is on a

limited need-to-know basis; records are

maintained in locked file cabinets.

RETENTION AND DISPOSAL:

Paper files are retained for 10 years

before they are destroyed by shredding.

* * * * *

RRB–44

SYSTEM NAME: Employee Test Score File.

* * * * *

37. The following section in RRB–44

is revised to read as follows:

RETENTION AND DISPOSAL

Records are kept for 3 years then

destroyed by shredding.

* * * * *

RRB–47

SYSTEM NAME: MOTOR VEHICLE OPERATOR

RECORDS.

38. System RRB–47 is removed in its

entirety.

[FR Doc. 98–13655 Filed 5–21–98; 8:45 am]

BILLING CODE 7905–01–M

SECURITIES AND EXCHANGE

COMMISSION

Proposed Collection; Comment

Request

Upon Written Request, Copies Available

From: Securities and Exchange

Commission, Office of Filings and,

Information Services, Washington, DC

20549.

Extension:

Rule 17f–1(g), SEC File No. 270–30, OMB

Control No. 3235–0290

Notice is hereby given that pursuant

to the Paperwork Reduction Act of 1995

(44 U.S.C. 3501 et seq.), the Securities

and Exchange Commission

(‘‘Commission’’) is soliciting comments

on the collection of information

summarized below. The Commission

plans to submit this existing collection

of information to the Office of

Management and Budget for extension

and approval.

• Rule 17f–1(g) Requirements for

reporting and inquiring with respect to

missing, lost, counterfeit or stolen

securities.

Paragraph (g) of Rule 17f–1 requires

that all reporting institutions (i.e., every

national securities exchange, member

thereof, registered securities association,

broker, dealer, municipal securities

dealer, registered transfer agent,

registered clearing agency, participant

therein, member of the Federal Reserve

System and bank insured by the FDIC)

maintain and preserved a number of

documents related to their participation

in the Lost and Stolen Securities

Program (‘‘Program’’) under Rule 17f–1.

The following documents must be kept

in an easily accessible place for three

years, according to paragraph (g): (a)

copies or all reports of theft or loss

(Form X–17F–1A) filed with the