# C_2010283EN.01000901.xml

| 20.10.2010 | EN | Official Journal of the European Union | C 283/9 |
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20.10.2010

EN

Official Journal of the European Union

C 283/9

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DECISION OF THE BUREAU OF THE EUROPEAN PARLIAMENT

of 5 July and 18 October 2010

amending the Implementing Measures for the Statute for Members of the European Parliament

2010/C 283/04

THE BUREAU OF THE EUROPEAN PARLIAMENT,

Having regard to the Treaty on the Functioning of the European Union, and in particular Article 223(2) thereof,

Having regard to the Statute for Members of the European Parliament (1),

1

Having regard to Rules 8 and 23 of the Rules of Procedure of the European Parliament,

Whereas:

| (1) | It is necessary to clarify how Members may use certain of their allowances, such as the parliamentary assistance and the general expenditure allowances. In particular, Members should receive information on what expenses may be defrayed from which allowances. |
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(1)

It is necessary to clarify how Members may use certain of their allowances, such as the parliamentary assistance and the general expenditure allowances. In particular, Members should receive information on what expenses may be defrayed from which allowances.

| (2) | Members may use service providers to obtain specific and clearly identified services directly linked to the exercise of their parliamentary mandate. It is necessary to maintain the general rule that such services should not include the provision of staff. However, it should be possible for Members to have recourse to temporary staff — for example, to replace an assistant on short-term sick leave — provided by a temporary work agency. |
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(2)

Members may use service providers to obtain specific and clearly identified services directly linked to the exercise of their parliamentary mandate. It is necessary to maintain the general rule that such services should not include the provision of staff. However, it should be possible for Members to have recourse to temporary staff — for example, to replace an assistant on short-term sick leave — provided by a temporary work agency.

| (3) | For the sake of transparency, the names of Members’ accredited assistants and of the local assistants who have an employment contract with Members should be published on the European Parliament's website, together with the name of the Member whom they assist. It should nonetheless be possible for such persons to request, on the ground of protection of their personal safety, that their name not be published. |
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(3)

For the sake of transparency, the names of Members’ accredited assistants and of the local assistants who have an employment contract with Members should be published on the European Parliament's website, together with the name of the Member whom they assist. It should nonetheless be possible for such persons to request, on the ground of protection of their personal safety, that their name not be published.

| (4) | Members’ paying agents in the Member State of election are generally not in a position to act as paying agents for trainees based in Brussels and Strasbourg. It should therefore be made possible for Parliament to assume this responsibility. Furthermore, it is appropriate to remove the possibility for national parliaments to act as paying agents for Members, since this option has not been taken up. These changes should apply from 14 July 2009, as should a series of technical amendments to the provisions relating to paying agents, the application for defrayal of parliamentary assistance expenses and the obligations in connection with an employment contract. |
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(4)

Members’ paying agents in the Member State of election are generally not in a position to act as paying agents for trainees based in Brussels and Strasbourg. It should therefore be made possible for Parliament to assume this responsibility. Furthermore, it is appropriate to remove the possibility for national parliaments to act as paying agents for Members, since this option has not been taken up. These changes should apply from 14 July 2009, as should a series of technical amendments to the provisions relating to paying agents, the application for defrayal of parliamentary assistance expenses and the obligations in connection with an employment contract.

| (5) | The Implementing Measures for the Statute for Members of the European Parliament (2)‘the Implementing Measures’ lay down a complaints procedure for Members who take the view that the Implementing Measures have been incorrectly applied to them. It is necessary to clarify the procedure, in particular by laying down a time limit and by ensuring that the final decision lies with the body responsible, namely the Bureau, |
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(5)

The Implementing Measures for the Statute for Members of the European Parliament (2)‘the Implementing Measures’ lay down a complaints procedure for Members who take the view that the Implementing Measures have been incorrectly applied to them. It is necessary to clarify the procedure, in particular by laying down a time limit and by ensuring that the final decision lies with the body responsible, namely the Bureau,

2

HAS ADOPTED THIS DECISION:

Article 1

The Implementing Measures are amended as follows:

| 1. | Article 25 is replaced by the following:
  ‘Article 25
  Entitlement to the allowance
  Members shall be entitled to a general expenditure allowance in the form of a lump sum to cover expenses which arise in the course of their parliamentary activities. Members shall not be entitled to use the general expenditure allowance for activities which are covered by other allowances under these Implementing Measures or other Parliament rules, except where they have exhausted the amounts provided by way of those allowances.’; |
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1.

Article 25 is replaced by the following:

‘Article 25

Entitlement to the allowance

Members shall be entitled to a general expenditure allowance in the form of a lump sum to cover expenses which arise in the course of their parliamentary activities. Members shall not be entitled to use the general expenditure allowance for activities which are covered by other allowances under these Implementing Measures or other Parliament rules, except where they have exhausted the amounts provided by way of those allowances.’;

| 2. | Article 28 is replaced by the following:
  ‘Article 28
  Expenses covered
  1.   The general expenditure allowance is intended to cover expenses such as:






  — | office running and office maintenance costs, |
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2.

Article 28 is replaced by the following:

‘Article 28

Expenses covered

1.   The general expenditure allowance is intended to cover expenses such as:

—

office running and office maintenance costs,

| — | office supplies and documentation, |
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—

office supplies and documentation,

| — | office equipment costs, |
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—

office equipment costs,

| — | representational activities, |
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—

representational activities,

| — | administrative costs. |
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—

administrative costs.

2.   The Bureau shall adopt a non-exhaustive list of the expenses which may be defrayed from the general expenditure allowance.’;

| 3. | Article 34 is replaced by the following:
  ‘Article 34
  General principles
  1.   Members shall make use of:






  (a) | accredited parliamentary assistants as referred to in Article 5a of the Conditions of employment of other servants, and |
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3.

Article 34 is replaced by the following:

‘Article 34

General principles

1.   Members shall make use of:

(a)

accredited parliamentary assistants as referred to in Article 5a of the Conditions of employment of other servants, and

| (b) | natural persons who are to assist Members in their Member States of election and who have concluded an employment or service contract with them in keeping with applicable national law, in accordance with the conditions laid down in this chapter, hereinafter referred to as “local assistants”. |
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(b)

natural persons who are to assist Members in their Member States of election and who have concluded an employment or service contract with them in keeping with applicable national law, in accordance with the conditions laid down in this chapter, hereinafter referred to as “local assistants”.

2.   Several Members may form a grouping in order jointly to employ or to use the services of one or more assistants as referred to in paragraph 1. In this case, the Members concerned shall designate from amongst their number the Member(s) authorised to sign, in the name of and on behalf of the grouping. A declaration that a grouping of Members has been established shall be annexed to the contract concluded individually with the assistant(s) concerned.

In that declaration the Members shall lay down the respective shares to be deducted from the amount provided for in Article 33(4).

3.   Articles 35 to 42 shall not apply to accredited parliamentary assistants.

4.   Expenses incurred in connection with traineeship agreements, established on the basis of the conditions laid down by the Bureau, may also be defrayed.

5.   Without prejudice to paragraph 1, point (b), Members may also make use of service providers in order to obtain specific and clearly identified services directly linked to the exercise of their parliamentary mandate, in accordance with the conditions laid down in this chapter.

6.   The services provided may not include the provision of staff, except for temporary services by service providers who provide such services on a professional and regular basis and are authorised under national law to provide such services.

7.   The Bureau shall adopt a non-exhaustive list of expenses which may be defrayed for the purpose of parliamentary assistance.

8.   The names of the persons referred to in paragraph 1(a) and those of the persons referred to in paragraph 1(b) who have concluded an employment contract with the Member concerned shall, for the duration of the contract, be published on the website of the European Parliament, together with the name of the Member whom they assist.

Those persons may, on the ground of protection of their personal safety, request in writing that their name not be published on the European Parliament's website. The Secretary-General shall decide whether to grant such a request.’;

| 4. | Article 35 is amended as follows:






  (a) | paragraphs 3 and 4 are replaced by the following:
  ‘3.   The Member concludes an individual contract with a paying agent of his or her choice who fulfils the requirement laid down in paragraph 2.
  Expenses incurred in using paying agent services in accordance with paragraph 1 shall be covered by the amount provided for in Article 33(4) and shall not be subject to the limit laid down in Article 41(2).
  4.   The contract between the Member and the paying agent shall be concluded on the basis of a standard contract approved by the Bureau.
  The standard contract shall establish, in accordance with this chapter, the payment arrangements in respect of the contracts referred to in paragraph 1 and the paying agent’s remuneration and liability.’; |
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4.

Article 35 is amended as follows:

(a)

paragraphs 3 and 4 are replaced by the following:

‘3.   The Member concludes an individual contract with a paying agent of his or her choice who fulfils the requirement laid down in paragraph 2.

Expenses incurred in using paying agent services in accordance with paragraph 1 shall be covered by the amount provided for in Article 33(4) and shall not be subject to the limit laid down in Article 41(2).

4.   The contract between the Member and the paying agent shall be concluded on the basis of a standard contract approved by the Bureau.

The standard contract shall establish, in accordance with this chapter, the payment arrangements in respect of the contracts referred to in paragraph 1 and the paying agent’s remuneration and liability.’;

| (b) | paragraph 5 is deleted; |
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(b)

paragraph 5 is deleted;

| 5. | In Article 36, paragraphs 4 and 5 are replaced by the following:
  ‘4.   Parliament shall pay the paying agent the amounts due under the contracts, including traineeship agreements, for which he or she is responsible, on submission of the requisite supporting documents.
  5.   At the request of the Member, Parliament shall exceptionally pay on his or her behalf net salaries directly to those assistants with whom the Member has concluded an employment contract as well as to trainees. The paying agent shall inform the relevant department without delay of the amounts payable in respect of social security and tax and draw up the salary slips.
  5a.   By way of exception to Article 35(1), traineeship agreements which are exempt from taxes, contributions to a national social security scheme and any other charges do not have to be administered by a paying agent, if the Member submits, before the beginning of the traineeship:






  (a) | a certification by his or her paying agent that the traineeship complies with the applicable legislation and is exempt from the above-mentioned charges, or |
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5.

In Article 36, paragraphs 4 and 5 are replaced by the following:

‘4.   Parliament shall pay the paying agent the amounts due under the contracts, including traineeship agreements, for which he or she is responsible, on submission of the requisite supporting documents.

5.   At the request of the Member, Parliament shall exceptionally pay on his or her behalf net salaries directly to those assistants with whom the Member has concluded an employment contract as well as to trainees. The paying agent shall inform the relevant department without delay of the amounts payable in respect of social security and tax and draw up the salary slips.

5a.   By way of exception to Article 35(1), traineeship agreements which are exempt from taxes, contributions to a national social security scheme and any other charges do not have to be administered by a paying agent, if the Member submits, before the beginning of the traineeship:

(a)

a certification by his or her paying agent that the traineeship complies with the applicable legislation and is exempt from the above-mentioned charges, or

| (b) | for traineeships in Parliament's premises in Brussels or Strasbourg, a declaration authorising Parliament's services to verify the exemption of the above-mentioned charges with the competent national authority.’; |
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(b)

for traineeships in Parliament's premises in Brussels or Strasbourg, a declaration authorising Parliament's services to verify the exemption of the above-mentioned charges with the competent national authority.’;

| 6. | In Article 37, paragraph 1 is replaced by the following:
  ‘1.   Applications for defrayal of parliamentary assistance expenses pursuant to Article 34(1), point (b), (2), (4) and (5), specifying the beneficiaries and the amounts of the payments to be made, shall be submitted to the relevant department by the Member or by his or her paying agent, and shall be duly countersigned by all the Members concerned and, save in the case provided for in Article 36(5a)(b), by the paying agent. They shall be accompanied by the supporting documents referred to in Article 38 in respect of employment contracts and those referred to in Article 41 in respect of service contracts.’; |
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6.

In Article 37, paragraph 1 is replaced by the following:

‘1.   Applications for defrayal of parliamentary assistance expenses pursuant to Article 34(1), point (b), (2), (4) and (5), specifying the beneficiaries and the amounts of the payments to be made, shall be submitted to the relevant department by the Member or by his or her paying agent, and shall be duly countersigned by all the Members concerned and, save in the case provided for in Article 36(5a)(b), by the paying agent. They shall be accompanied by the supporting documents referred to in Article 38 in respect of employment contracts and those referred to in Article 41 in respect of service contracts.’;

| 7. | In Article 39, paragraphs 1 and 2 are replaced by the following:
  ‘1.   Paying agents shall, for the period laid down by the applicable national law, and for at least one year from the end of the parliamentary term concerned, keep a pay statement record book itemising sums paid by way of remuneration and tax and social security contributions (as paid by both the employee and the employer). Should a contract with a paying agent be terminated prior to the end of the Member’s term of office, a certified true copy of the aforementioned documents shall be forwarded immediately to the new paying agent of the Member’s choice, as referred to in Article 35(3).
  2.   For each of the assistants employed, paying agents shall forward to the relevant department, at the latest by 30 March of the year following the Parliament’s financial year in question and on termination of their contracts, statements of the expenses incurred in respect of salaries, tax deductions and social security contributions and any other defrayable expenses, in particular for the purpose of the regularisation of the advances paid. They shall also certify that all the obligations arising from applicable national law have been met.
  These statements shall be drawn up in accordance with Parliament’s specifications.’; |
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7.

In Article 39, paragraphs 1 and 2 are replaced by the following:

‘1.   Paying agents shall, for the period laid down by the applicable national law, and for at least one year from the end of the parliamentary term concerned, keep a pay statement record book itemising sums paid by way of remuneration and tax and social security contributions (as paid by both the employee and the employer). Should a contract with a paying agent be terminated prior to the end of the Member’s term of office, a certified true copy of the aforementioned documents shall be forwarded immediately to the new paying agent of the Member’s choice, as referred to in Article 35(3).

2.   For each of the assistants employed, paying agents shall forward to the relevant department, at the latest by 30 March of the year following the Parliament’s financial year in question and on termination of their contracts, statements of the expenses incurred in respect of salaries, tax deductions and social security contributions and any other defrayable expenses, in particular for the purpose of the regularisation of the advances paid. They shall also certify that all the obligations arising from applicable national law have been met.

These statements shall be drawn up in accordance with Parliament’s specifications.’;

| 8. | In Article 62, paragraph 2 is replaced by the following:
  ‘2.   Members shall pay back any unused amounts to Parliament except where they are defrayed in the form of a lump sum.’; |
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8.

In Article 62, paragraph 2 is replaced by the following:

‘2.   Members shall pay back any unused amounts to Parliament except where they are defrayed in the form of a lump sum.’;

| 9. | Article 72 is replaced by following:
  ‘Article 72
  Complaints
  1.   A Member who takes the view that these implementing measures have not been correctly applied to him or her by the competent service may address a written complaint to the Secretary-General.
  The decision of the Secretary-General on the complaint shall state the reasons on which it is based.
  2.   A Member who does not agree with the decision of the Secretary-General may, within two months after notification of the Secretary-General's decision, request that the matter be referred to the Quaestors, who shall take a decision after consulting the Secretary-General.
  3.   If a party to the complaint procedure does not agree with the decision adopted by the Quaestors, he or she may, within two months after notification of that decision, request that the matter be referred to the Bureau, which shall take the final decision.
  4.   This Article shall also apply to a Member's legal successor as well as to former Members and their legal successors.’. |
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9.

Article 72 is replaced by following:

‘Article 72

Complaints

1.   A Member who takes the view that these implementing measures have not been correctly applied to him or her by the competent service may address a written complaint to the Secretary-General.

The decision of the Secretary-General on the complaint shall state the reasons on which it is based.

2.   A Member who does not agree with the decision of the Secretary-General may, within two months after notification of the Secretary-General's decision, request that the matter be referred to the Quaestors, who shall take a decision after consulting the Secretary-General.

3.   If a party to the complaint procedure does not agree with the decision adopted by the Quaestors, he or she may, within two months after notification of that decision, request that the matter be referred to the Bureau, which shall take the final decision.

4.   This Article shall also apply to a Member's legal successor as well as to former Members and their legal successors.’.

Article 2

1.   This Decision shall enter into force the day following its publication in the Official Journal of the European Union.

Official Journal of the European Union

2.   This Decision shall apply from the same day, with the exception of the following provisions:

| (a) | Article 1, points 1, 3 (insofar as it relates to Article 34(7) of the Implementing Measures) and 4 to 8, which shall apply from 14 July 2009; |
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(a)

Article 1, points 1, 3 (insofar as it relates to Article 34(7) of the Implementing Measures) and 4 to 8, which shall apply from 14 July 2009;

| (b) | Article 1, point 3 (insofar as it relates to Article 34(1) to (6) and (8) of the Implementing Measures), which shall apply from 1 January 2010; |
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(b)

Article 1, point 3 (insofar as it relates to Article 34(1) to (6) and (8) of the Implementing Measures), which shall apply from 1 January 2010;

| (c) | Article 1, point 2, which shall apply from 1 January 2011. |
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(c)

Article 1, point 2, which shall apply from 1 January 2011.

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(1)  Decision 2005/684/EC, Euratom of the European Parliament of 28 September 2005 adopting the Statute for Members of the European Parliament (OJ L 262, 7.10.2005, p. 1).

1

(2)  Decision of the Bureau of the European Parliament of 19 May and 9 July 2008 concerning implementing measures for the Statute for Members of the European Parliament (OJ C 159, 13.7.2009, p. 1).

2

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