Federal Register / Vol. 63, No. 10 / Thursday, January 15, 1998 / Notices 2417

SUPPLEMENTARY INFORMATION:

Authority

This action is authorized under the

Omnibus Crime Control and Safe Streets

Act of 1968, §§ 201–03, as amended, 42

U.S.C. 3721–23 (1994).

Background

The National Institute of Justice is

calling for proposals for an evaluation of

Victims of Crime Act (VOCA) funded

compensation and assistance programs.

These programs have an overall goal of

providing a seamless web of services

and support to reduce the financial,

physical, psychological, and emotional

costs of victimization. One grant of

$750,000 for a 30-month period, will be

awarded to evaluate the effectiveness of

these programs in meeting their goals

and victim needs.

Interested organizations should call

the National Criminal Justice Reference

Service (NCJRS) at 1–800–851–3420 to

obtain a copy of ‘‘Evaluation of Victims

of Crime Act State Compensation and

Assistance Programs’’ (refer to

document no. SL000242). For World

Wide Web access, connect to either NIJ

at http://www.ojp.usdoj.gov/nij/

funding.htm, or the NCJRS Justice

Information Center at http://

www.ncjrs.org/fedgrant.htm#nij.

Jeremy Travis,

Director, National Institute of Justice.

[FR Doc. 98–1042 Filed 1–14–98; 8:45 am]

BILLING CODE 4410–18–P

DEPARTMENT OF LABOR

Office of The Secretary

Privacy Act of 1974; Proposed New

Routine Use To an Existing System of

Records

AGENCY: Office of the Secretary, Labor.

ACTION: Notice and request for

comments.

SUMMARY: In accordance with the

Privacy Act of 1974 (5 U.S. C.

552a(e)(11)), the Department of Labor is

issuing notice of our intent to amend the

system of records entitled, DOL/OFO–1,

Attendance, Leave, and Payroll File, to

include a new routine use. The

disclosure is required by the Personal

Responsibility and Work Opportunity

Reconciliation Act (PRWORA, Pub.L.

104–193). We invite public comment on

this publication.

DATES: Persons wishing to comment on

the proposed routine use must do so by

February 17, 1998.

Effective date: The proposed routine

use will become effective as proposed

without further notice on February 17,

1998.

ADDRESSES: Interested individuals may

comment on this publication by writing

to Robert A. Shapiro, Associate

Solicitor, Division of Legislation and

Legal Counsel, 200 Constitution

Avenue, NW, Room N–2428,

Washington, DC 20210. All comments

received will be available for public

inspection at that address.

FOR FURTHER INFORMATION CONTACT:

Miriam McD. Miller, Co-Counsel for

Administrative Law, Office of the

Solicitor, Department of Labor, 200

Constitution Avenue, NW, Room N–

2428, Washington, DC 20210, telephone

(202) 219–8188, ext. 135.

SUPPLEMENTARY INFORMATION: Pursuant

to section three of the Privacy Act of

1974 (5 U.S.C. 552a(e)(4)), hereinafter

referred to as the Act, the Department

hereby publishes notice of a proposed

new routine use for the Department’s

existing payroll system of records. This

document supplements this

Department’s last publication in full of

all of its Privacy Act systems of records.

On September 23, 1993, in Volume 58

at Page 49548 of the Federal Register,

we published a notice containing 138

systems of records which were

maintained under the Act. Subsequent

publications of new systems were made

on April 15, 1994 (59 FR 18156)(two

new systems); on May 10, 1995 (60 FR

24897)(one new system); and on June

15, 1995 (60 FR 31495)(one new

system); April 7, 1997 (62 FR

16610)(one new system); and on

October 14, 1997 (62 FR 53343) (one

new system).

The Department hereby proposes to

amend an existing system of records,

DOL/OCFO–1, Attendance, Leave and

Payroll File, so that a new Routine Use

can be established. Pursuant to Pub. L.

104–193, the Personal Responsibility

and Work Opportunity Reconciliation

Act of 1996, this Department will

disclose data from this system to the

Office of Child Support Enforcement,

Admininstration for Children and

Families, U.S. Department of Health and

Human Services for use in the National

Database of New Hires, part of the

Federal Parent Locator System (FPLS)

and Federal Tax Offset System, DHHS/

OCSE No. 09–90–0074. A description of

the Federal Parent Locator Service may

be found at 62 FR 51663 (October 2,

1997).

FPLS is a computerized network

through which States may request

location information from Federal and

State agencies to find non-custodial

parents and/or their employers for

purposes of establishing paternity and

securing support. On October 1, 1997,

the FPLS was expanded to include the

National Directory of New Hires, a

database containing information on

employees recently hired, quarterly

wage data on private and public sector

employees, and information on

unemployment compensation benefits.

On October 1, 1998, the FPLS will be

expanded further to include a Federal

Case Registry. The Federal Case Registry

will contain abstracts on all participants

involved in child support enforcement

cases. When the Federal Case Registry is

instituted, its files will be matched on

an ongoing basis against the files in the

National Directory of New Hires to

determine if an employee is a

participant in a child support case

anywhere in the country. If the FPLS

identifies a person as being a participant

in a State child support case, that State

will be notified of the participant’s

current employer. State requests to the

FPLS for location information will also

continue to be processed after October

1, 1998.

When individuals are hired by the

Department of Labor, we may disclose

to the FPLS their names, social security

numbers, home addresses, dates of

birth, dates of hire, and information

identifying us as the employer. We also

may disclose to FPLS names, social

security numbers, and quarterly

earnings of each Department of Labor

employee, within one month of the end

of the quarterly reporting period.

Information submitted by the

Department of Labor to the FPLS will be

disclosed by the Office of Child Support

Enforcement to the Social Security

Administration for verification to ensure

that the social security number provided

is correct. The data disclosed by the

Department of Labor to the FPLS will

also be disclosed by the Office of Child

Support Enforcement to the Secretary of

the Treasury for use in verifying claims

for the advance payment of the earned

income tax credit or to verify a claim of

employment on a tax return.

We are also making various minor

grammatical corrections to this system.

The names of agencies within the

category for System Location are being

updated. In the Records Category, two

commas are being added, and two

grammatical corrections are being made.

Finally, two grammatical corrections are

being made in the category for Purpose.

Universal Routine Uses

In its September 23, 1993 publication,

the Department gave notice of eleven

paragraphs containing routine uses

which apply to all of its systems of

records, except for DOL/OASAM–5 and

DOL/OASAM–7. These eleven
2418 Federal Register / Vol. 63, No. 10 / Thursday, January 15, 1998 / Notices

paragraphs were presented in the

General Prefatory Statement for that

document, and it appeared at Pages

49554–49555 of Volume 58 of the

Federal Register. Those eleven

paragraphs were republished in an April

15, 1994 document in order to correct

grammatical mistakes in the September

23, 1993 version. In the May 10, 1995,

June 15, 1995 and April 7, 1997

publication, the General Prefatory

Statement was republished as a

convenience to the reader of the

document. In an October 14, 1997

publication, the General Prefatory

Statement was again republished in

order to make a syntactical change to

paragraph 10. We are again republishing

the General Prefatory Statement as a

convenience to the reader.

The public, the Office of Management

and Budget (OMB), and the Congress are

invited to submit written comments on

the proposed new routine use. A report

on the proposed amendment to DOL/

OCFO–1 has been provided to OMB and

to the Congress as required by OMB

Circular A–130, Revised, and 5 U.S.C.

552a(r).

General Prefatory Statement

The following routine uses apply to

and are incorporated by reference into

each system of records published below

unless the text of a particular notice of

a system of records indicates otherwise.

These routine uses do not apply to DOL/

OASAM–5, Rehabilitation and

Counseling File, nor to DOL/OASAM–7,

Employee Medical Records.

1. It shall be a routine use of the

records in this system of records to

disclose them to the Department of

Justice when: (a) The agency or any

component thereof; or (b) any employee

of the agency in his or her official

capacity where the Department of

Justice has agreed to represent the

employee; or (c) the United States

Government, is a party to litigation or

has an interest in such litigation, and by

careful review, the agency determines

that the records are both relevant and

necessary to the litigation and the use of

such records by the Department of

Justice is therefore deemed by the

agency to be for a purpose that is

compatible with the purpose for which

the agency collected the records.

2. It shall be a routine use of the

records in this system of records to

disclose them in a proceeding before a

court or adjudicative body, when: (a)

The agency or any component thereof;

or (b) any employee of the agency in his

or her official capacity; or (c) any

employee of the agency in his or her

individual capacity where the agency

has agreed to represent the employee; or

(d) the United States Government, is a

party to litigation or has an interest in

such litigation, and by careful review,

the agency determines that the records

are both relevant and necessary to the

litigation and the use of such records is

therefore deemed by the agency to be for

a purpose that is compatible with the

purpose for which the agency collected

the records.

3. When a record on its face, or in

conjunction with other records,

indicates a violation or potential

violation of law, whether civil, criminal

or regulatory in nature, and whether

arising by general statute or particular

program statute, or by regulation, rule,

or order issued pursuant thereto,

disclosure may be made to the

appropriate agency, whether Federal,

foreign, State, local, or tribal, or other

public authority responsible for

enforcing, investigating or prosecuting

such violation or charged with enforcing

or implementing the statute, or rule,

regulation, or order issued pursuant

thereto, if the information disclosed is

relevant to any enforcement, regulatory,

investigative or prosecutive

responsibility of the receiving entity,

and by careful review, the agency

determines that the records are both

relevant and necessary to the litigation

and the use of such records is therefore

deemed by the agency to be for a

purpose that is compatible with the

purpose for which the agency collected

the records.

4. A record from this system of

records may be disclosed to a Member

of Congress or to a Congressional staff

member in response to an inquiry of the

Congressional office made at the written

request of the constituent about whom

the record is maintained.

5. Records from this system of records

may be disclosed to the National

Archives and Records Administration or

to the General Services Administration

for records management inspections

conducted under 44 U.S.C. 2904 and

2906.

6. Disclosure may be made to agency

contractors, or their employees,

consultants, grantees, or their

employees, or volunteers who have been

engaged to assist the agency in the

performance of a contract, service, grant,

cooperative agreement or other activity

related to this system of records and

who need to have access to the records

in order to perform the activity.

Recipients shall be required to comply

with the requirements of the Privacy Act

of 1974, as amended, 5 U.S.C. 552a; see

also 5 U.S.C. 552a(m).

7. The name and current address of an

individual may be disclosed from any

system of records to the parent locator

service of the Department of HHS or to

other authorized persons defined by

Pub. L. 93–647 for the purpose of

locating a parent who is not paying

required child support.

8. Disclosure may be made to any

source from which information is

requested in the course of a law

enforcement or grievance investigation,

or in the course of an investigation

concerning retention of an employee or

other personnel action, the retention of

a security clearance, the letting of a

contract, the retention of a grant, or the

retention of any other benefit, to the

extent necessary to identify the

individual, inform the source of the

purpose(s) of the request, and identify

the type of information requested.

9. Disclosure may be made to a

Federal, State, local, foreign, or tribal or

other public authority of the fact that

this system of records contains

information relevant to the hiring or

retention of an employee, the granting

or retention of a security clearance, the

letting of a contract, a suspension or

debarment determination or the

issuance or retention of a license, grant,

or other benefit.

10. A record from any system of

records set forth below may be disclosed

to the Office of Management and Budget

in connection with the review of private

relief legislation and the legislative

coordination and clearance process.

11. Disclosure may be made to a debt

collection agency that the United States

has contracted with for collection

services to recover debts owed to the

United States.

Publication of a Proposed Amendment

Accordingly, DOL/OCFO–1,

Attendance, Leave, and Payroll File, a

system notice recently amended at 62

FR 16614 (April 7, 1997), is further

amended by amending the category for

Routine Uses, by adding a new

paragraph of routine use at the end of

the existing text, to be designated as

paragraph F., to read as set forth below.

For the convenience of the reader, the

newly revised system is being published

in full as follows:

DOL/OCFO–1

SYSTEM NAME:

Attendance, Leave, and Payroll File.

SECURITY CLASSIFICATION:

None.

SYSTEM LOCATION:

A. Offices in Washington, D.C.:

1. Office of the Secretary of Labor,

including:
Federal Register / Vol. 63, No. 10 / Thursday, January 15, 1998 / Notices 2419

a. Office of the Assistant Secretary for

Administration and Management,

(OASAM);

b. Office of the Solicitor of Labor;

c. Office of Public Affairs;

d. Bureau of International Labor

Affairs;

e. Employees’ Compensation Appeals

Board;

f. Wage Appeals Board;

g. Benefits Review Board;

h. Office of Administrative Law

Judges;

i. Pension Benefit Guaranty

Corporation;

j. President’s Committee on the

Employment of People with Disabilities;

k. National Occupational Information

Coordinating Committee;

l. National Commission for

Employment Policy;

m. Veteran’s Employment and

Training Service.

2. Bureau of Labor Statistics;

3. Employment Standards

Administration, including the Office of

Labor-Management Standards and the

Office of Labor-Management Programs;

4. Employment and Training

Administration;

5. Occupational Safety and Health

Administration;

6. Mine Safety and Health

Administration;

7. Office of the Inspector General;

8. Pension and Welfare Benefits

Administration; and

9. The Chief Financial Officer for the

Department.

B. Regional and Area Offices of the

above.

C. Timekeepers.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Department of Labor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, social security number and

employee number, grade, step, and

salary, organization (code), retirement or

FICA data as applicable. Federal, State,

and local tax deductions, as appropriate.

IRS tax lien data, savings bond and

charity deductions; regular and optional

government life insurance deduction(s),

health insurance deduction and plan or

code; cash award data; jury duty data,

military leave data, pay differentials,

union dues deductions, allotments by

type and amount, Thrift Savings Plan

contributions, financial institution code

and employee account number, leave

status and data of all types (including

annual, compensatory, jury duty,

maternity, military, retirement,

disability, sick, transferred, and without

pay), time and attendance records,

including flexitime log sheets indicating

number of regular, overtime, holiday,

Sunday, and other hours worked, pay

period number and ending date, cost of

living allowances, co-owner and/or

beneficiary of bonds, marital status,

number of dependents, mailing address,

‘‘Notification of Personnel Action’’, and

claims by the employee for overtime, for

back wages and for waivers. Consumer

credit reports of individuals indebted to

the United States, correspondence to

and from the debtor, information or

records relating to the debtor’s current

whereabouts, assets, liabilities, income

and expenses, debtor’s personal

financial statements and other

information such as the nature, amount

and history of a debt owed by an

individual covered by this system, and

other records and reports relating to the

implementation of the Debt Collection

Act of 1982, including any investigative

reports or administrative review

matters. The individual records listed

herein are included only as pertinent or

applicable to the individual employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

31 U.S.C. 66(A).

PURPOSE(S):

In compliance with principles and

standards prescribed by the Comptroller

General, this system manages the

Department of Labor’s compensation

and benefits processing, accounting, and

reporting. The system provides control

procedures and systems to assure the

complete and timely processing of input

documents and output reports necessary

to update and maintain the

Department’s Interactive Payroll

System.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

A. Transmittal of data to the U.S.

Treasury to effect issuance of paychecks

or electronic fund transfers (EFT) to

employees and distribution of pay

according to employee directions for

savings bonds, allotments to financial

institutions, and other authorized

purposes. Transmittal of Thrift Savings

Plan data to the Thrift Savings Board to

effect contributions to the Thrift Savings

Plan. Tax withholding data sent to the

Internal Revenue Service and

appropriate State and local taxing

authorities, FICA deductions to the

Social Security Administration, dues

deductions to labor unions,

withholdings for health insurance to

insurance carriers and the Office of

Personnel Management, charity

deductions to agents of charitable

institutions, annual W–2 statements to

taxing authorities and the individual,

and transmittal of computer tape data to

appropriate State and local governments

for their benefits matching projects.

Transmittal of employee’s name, social

security number, salary history to state

unemployment insurance agencies in

order to facilitate the processing of state

unemployment insurance claims for

DOL employees.

B. Pursuant to section 13 of the Debt

Collection Act of 1982, the name, Social

Security Number, address(es), telephone

number(s), and nature, amount and

history of the debt of a current or former

employee may be disclosed to private

collection agencies for the purpose of

collecting or compromising a debt

existing in this system.

C. Department of Justice and General

Accounting Office: Information may be

forwarded to the General Accounting

Office and/or the Department of Justice

as prescribed in the Joint Federal Claims

Collection Standards (4 CFR Chapter II).

When debtors fail to make payment

through normal collection routines, the

files are analyzed to determine the

feasibility of enforced collection by

referring the cases to the Department of

Justice for litigation.

D. Other Federal Agencies:

(1) Pursuant to sections 5 and 10 of

the Debt Collection Act of 1982,

information relating to the

implementation of the Debt Collection

Act of 1982 may be disclosed to other

Federal Agencies to effect salary or

administrative offsets, or for other

purposes connected with the collection

of debts owed to the United States.

(2) A record from this system may be

disclosed to a Federal Agency in

response to its request in connection

with the hiring/retention of an

employee, the letting of a contract, or

the issuance of a grant, license, or other

benefit by the requesting agency, to the

extent that the information is necessary

and relevant to the requesting agency’s

decision on the matter.

E. Internal Revenue Service:

(1) Information contained in the

system of records may be disclosed to

the Internal Revenue Service to obtain

taxpayer mailing addresses for the

purpose of locating such taxpayer to

collect, compromise, or write-off a

Federal claim against the taxpayer.

(2) Information may be disclosed to

the Internal Revenue Service concerning

the discharge of an indebtedness owed

by an individual.

F. The names, social security

numbers, home addresses, dates of

birth, dates of hire, quarterly earnings,

employer identifying information, and

State of hire of employees may be

disclosed to the Office of Child Support

Enforcement, Administration for
2420 Federal Register / Vol. 63, No. 10 / Thursday, January 15, 1998 / Notices

Children and Families, Department of

Health and Human Services for the

purpose of locating individuals to

establish paternity, establishing and

modifying orders of child support,

identifying sources of income, and for

other child support enforcement actions

as required by the Personal

Responsibility and Work Opportunity

Reconciliation Act (Welfare Reform law,

Pub. L. 104–193).

DISCLOSURE TO CONSUMER REPORTING

AGENCIES:

The amount, status, and history of

overdue debts, the name and address,

taxpayer identification number (SSN),

and other information necessary to

establish the identity of a debtor, the

agency and program under which the

claim arose, are disclosed pursuant to 5

U.S.C. 552a(b)(12) to consumer

reporting agencies as defined by section

603(f) of the Fair Credit Reporting Act

(15 U.S.C. 1681a(f)), in accordance with

section 3(d)(4)(A)(ii) of the Federal

Claims Collection Act of 1966, as

amended (31 U.S.C. 3711(f)) for the

purpose of encouraging the repayment

of an overdue debt.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Manual and machine-readable files.

RETRIEVABILITY:

By name and SSN.

SAFEGUARDS:

Personnel screening and locked

storage equipment.

RETENTION AND DISPOSAL:

Retained until after GAO audit.

Records are then disposed of, or retired,

according to specified agency/GRS

records schedules.

SYSTEM MANAGER(S) AND ADDRESS:

See the appropriate Agency Official in

attached and at 29 CFR 70a.43.

NOTIFICATION PROCEDURE:

As in system manager and address.

RECORD ACCESS PROCEDURES:

As in system manager and address.

CONTESTING RECORD PROCEDURES:

As in system manager and address.

RECORD SOURCE CATEGORIES:

Employees, supervisors, timekeepers,

official personnel records, the IRS,

consumer credit reports, personal

financial statements, correspondence

with the debtor, records relating to

hearings on the debt, and from other

DOL systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

Signed at Washington, DC, this 9th day of

January 1998.

Alexis M. Herman,

Secretary of Labor.

[FR Doc. 98–1033 Filed 1–14–98; 8:45 am]

BILLING CODE 4510–23–P

DEPARTMENT OF LABOR

Employment and Training

Administration

Proposed Collection; Welfare-to-Work

Solicitation for Grant Applications

Comment Request

January 9, 1998.

ACTION: Notice.

SUMMARY: The Department of Labor, as

part of its continuing effort to reduce

paperwork and respondent burden

conducts a preclearance consultation

program to provide the general public

and Federal agencies with an

opportunity to comment on proposed

and/or continuting collections of

information in accordance with the

Paperwork Reduction Act of 1995

(PRA95) [44 U.S.C. 3506(c)(2)(A)]. This

program helps ensure that requested

data can be provided in the desired

format, reporting burden (time and

financial resources) is minimized,

collection instruments are clearly

understood, and the impact of collection

requirements on respondents can be

properly assessed.

Currently, the Employment and

Training Administration is soliciting

comments concerning the proposed

extension collection of the Solicitation

for Grant Applications (SGA) for the

Welfare-to-Work (WtW) Competitive

Grants. This SGA was published in the

Federal Register on December 30, 1997

Under OMB approval number 1205–

0387 (Please note that, due to a

typographical error, the OMB approval

number appeared in the SGA as ‘‘1205–

1387’’. This clearance number is

incorrect). A copy of the proposed

information collection request (ICR) can

be obtained by contacting the office

listed in the addressee section of this

notice. Comments will be used to

influence the development of future

WtW solicitations for grant applications.

The SGA published in the Federal

Register on December 30, 1997 will not

be modified in any way.

DATES: Written comments on the WtW

SGA published in the Federal Register

on December 30, 1997 must be

submitted to the office listed in the

addressee section below on or before

March 16, 1998. The Department of

Labor is particularly interested in

comments which:

• evaluate whether the proposed

collection of information is necessary

for the proper performance of the

functions of the agency, including

whether the information will have

practical utility;

• evaluate the accuracy of the

agency’s estimate of the burden of the

proposed collection of information,

including the validity of the

methodology and assumptions used;

• enhance the quality, utility, and

clarity of the information to be

collected; and

• minimize the burden of the

collection of information on those who

are to respond, including through the

use of appropriate automated,

electronic, mechanical, or other

technological collection techniques or

other forms of information technology,

e.g., permitting electronic submission of

responses.

ADDRESSES: U.S. Department of Labor,

Employment and Training

Administration, ATTENTION: Cheryl

Turner, 200 Constitution Avenue, N.W.,

Room S–5513, Washington, D.C. 20210,

202–219–0181 extension 139 (this is not

a toll free number) or by fax at 202–219–

0376.

SUPPLEMENTARY INFORMATION:

I. Background

The Balanced Budget Act of 1997,

signed by the President on August 5,

1997, authorized the Department of

Labor to provide Welfare-to-Work

(WtW) grants to States and local

communities to provide transitional

employment assistance to move

Temporary Assistance for Needy

Families (TANF) recipients with

significant employment barriers into

unsubsidized jobs providing long-term

employment opportunities. Under the

WtW grants program, 25% of funds not

allocated by the formula grants (to the

States) will be provided through

competitive grants to local governments,

PICs, and private entities. In order to

receive competitive grant funds, the

statute provides that the public or

private entity must submit an

application in conjunction with the

applicable PIC or political subdivision.

II. Current Actions

Need for continuing an existing

collection of information.

Type of Review: Extension (without

change)

Agency: Employment and Training

Administration