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[Federal Register: March 18, 2010 (Volume 75, Number 52)]
[Notices]               
[Page 13089-13090]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18mr10-48]                         

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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2010-OS-0025]

 
Privacy Act of 1974; Systems of Records

AGENCY: Defense Intelligence Agency, (DoD).

ACTION: Notice to amend a system of records.

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SUMMARY: The Defense Intelligence Agency proposes to amend a system of 
records notice of its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on April 
19, 2010 unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 1160 Defense 
Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT:  Ms. Theresa S. Lowery at (202) 231-
1193.

SUPPLEMENTARY INFORMATION: The Defense Intelligence Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the Freedom of Information Act Office, Defense 
Intelligence Agency (DAN-1A), 200 MacDill Blvd., Washington, DC 20340-
5100.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: March 15, 2010.
Mitchell S. Bryman,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 0435

System name:
    DIA Military Awards Files (July 19, 2006; 71 FR 41001).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Full name, current address, 
telephone number and Social Security Number (SSN) of individual and 
supporting documents for the awards nomination and the results of 
actions or recommendations of endorsing and approving officials for 
joint and service awards.''

Authority for maintenance of the system:
    Delete entry and replace with ``Department of Defense Manual 
1348.33M, Manual of Military Decorations; Defense Intelligence Agency 
Instruction 1348.001, Military Personnel Awards; Army Regulation 600-8-
22, Military Awards; SECNAV Inst 1650.1H, Navy and Military Awards 
Instruction; Air Force Instruction 36-2803, Air Force Awards and 
Decorations Program; and E.O. 9397 (SSN), as amended.''
* * * * *

Retrievability:
    Delete entry and replace with ``By last name of individual and 
Social Security Number (SSN).''

Safeguards:
    Delete entry and replace with ``Records are stored in office 
buildings protected by guards, controlled screenings, use of visitor 
registers, electronic access, and/or locks. Access to records is 
limited to individuals who are properly screened and cleared on a need-
to-know basis in the performance of their duties. Passwords and user 
IDs are used to control access to the system data, and procedures are 
in place to deter and detect browsing and unauthorized access. Physical 
and electronic access are limited to persons responsible for servicing 
and authorized to use the system.''

Retention and disposal:
    Delete entry and replace with ``Temporary Records--Records are 
maintained for 3 years within DIA, then retired to the Washington 
National Records Center where they are destroyed when 15 years old. The 
records are destroyed by shedding/erasure.''
* * * * *
LDIA 0435

System name:
    DIA Military Awards Files.

System location:
    Defense Intelligence Agency, 200 McDill Boulevard, Washington, DC 
20340-5100.

Categories of individuals covered by the system:
    Military personnel, active duty and reserve, and Coast Guard 
personnel during time of war, recommended for an award while assigned 
or attached to DIA.

Categories of records in the system:
    Full name, current address, telephone number and Social Security 
Number (SSN) of individual and supporting documents for the awards 
nomination and the results of actions or recommendations of endorsing 
and approving officials for joint and service awards.

[[Page 13090]]

Authority for maintenance of the system:
    Department of Defense Manual 1348.33M, Manual of Military 
Decorations; Defense Intelligence Agency Instruction 1348.001, Military 
Personnel Awards; Army Regulation 600-8-22, Military Awards; SECNAV 
Inst 1650.1H, Navy and Military Awards Instruction; Air Force 
Instruction 36-2803, Air Force Awards and Decorations Program; and E.O. 
9397 (SSN), as amended.

Purpose(s):
    Information is collected and submitted to determine eligibility for 
awards and decorations to individuals and units while assigned or 
attached to the DIA. Information is required for preparation of orders 
for award citation and inclusion in individual's Service record. 
Records are used to obtain the approval for the awarding of the 
decoration, for the compilation of required statistical data and 
provided to the Military departments when appropriate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the DIA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and stored electronically in a 
database.

Retrievability:
    By last name of individual and Social Security Number (SSN).

Safeguards:
    Records are stored in office buildings protected by guards, 
controlled screenings, use of visitor registers, electronic access, 
and/or locks. Access to records is limited to individuals who are 
properly screened and cleared on a need-to-know basis in the 
performance of their duties. Passwords and User IDs are used to control 
access to the system data, and procedures are in place to deter and 
detect browsing and unauthorized access. Physical and electronic access 
are limited to persons responsible for servicing and authorized to use 
the system.

Retention and disposal:
    Temporary Records--Records are maintained for 3 years within DIA, 
then retired to the Washington National Records Center where they are 
destroyed when 15 years old. The records are destroyed by shedding/
erasure.

System manager(s) and address:
    Deputy Director for Human Capital, ATTN: HCH, Defense Intelligence 
Agency, Washington DC 20340-5100.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Freedom of Information Act Office (DAN-1A/
FOIA), Defense Intelligence Agency, 200 MacDill Blvd, Washington DC 
20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number (SSN).

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Freedom of Information Act Office (DAN-1A/FOIA), Defense Intelligence 
Agency, 200 MacDill Blvd. Washington DC 20340-5100.
    Individual should provide their full name, current address, 
telephone number and Social Security Number (SSN).

Contesting record procedures:
    DIA's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DIA Regulation 
12-12 ``Defense Intelligence Agency Privacy Program''; 32 CFR part 319 
or may be obtained from the system manager.

Record source categories:
    Agency officials, parent Service and personnel records.

Exemptions claimed for the system:
    None.

[FR Doc. 2010-5959 Filed 3-17-10; 8:45 am]
BILLING CODE 5001-06-P
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