264 Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

NATIONAL SCIENCE FOUNDATION

Privacy Act of 1974: Revisions to

Systems of Records; New Systems

AGENCY: National Science Foundation.

ACTION: Notice of four revised systems of

records and three new systems.

SUMMARY: Pursuant to the Privacy Act of

1974 (5 U.S.C. 522a), the National

Science Foundation is providing notice

of revisions to seven existing systems of

records, the planned creation of four

new systems of records, and the

deletion of one system of records. These

changes reflect the additional

information to be gathered via project

reporting on projects funded by NSF.

The primary purpose of this additional

information is to enable NSF to identify

outcomes of projects funded under NSF

awards for use in management

evaluation and for reporting to the

Administration and Congress, especially

under the Government Performance and

Results Act, 5 U.S.C. 306 and 39 U.S.C.

2801–2805. NSF also revised the system

notice to make them consistent among

these related systems. All revised

system notices are reprinted in their

entirety.

The seven revised systems are—NSF–

8, ‘‘Employee Grievance Files’’; NSF–12,

‘‘Fellowship and Other Awards’’; NSF–

18, ‘‘Integrated Personnel System

(IPERS)’’; NSF–26, ‘‘Personnel

Security’’; NSF–50, ‘‘Principal

Investigator/Proposal File and

Associated Records’’; NSF–51,

‘‘Reviewer/Proposal File and Associated

Records’’; and NSF–54, ‘‘Reviewer/

Fellowship and Other Awards File and

Associated Records.’’ Both NSF–12 and

NSF–50 systems include records

maintained by NSF as a result of

applications for financial support and

subsequent evaluation of applicants and

their proposals. Systems 12 contains

records on fellowship applicants and on

nominees for fellowships by an

institution on behalf of the nominee,

and on nominees for other awards.

Fellowship awards are usually

administered by the applicant or

nominee’s home institution. System 50

contains records on research and other

proposals jointly submitted by

individual applicants (principal

investigators) and their home academic

or other institutions. NSF makes awards

to these institutions under which the

individual applicants serve as principal

investigators. Systems 8, 18, and 26

have been revised to more adequately

describe the systems and update the

‘‘routine uses.’’

The new systems and NSF–64,

‘‘Project Participant File’’, which will

contain information on participants who

do work under NSF–funded projects,

other than principal investigators or

project directors covered by the existing

NSF–50; NSF–60, ‘‘NSF Photo

Identification Card Systems’’ which will

contain information on employees and

contractors who work in the building

and have a need for access; NSF–68,

‘‘Project Results Information Base’’,

which will contain responses to the

expanded project reporting system to be

implemented by the Foundation; and

NSF–69, ‘‘Education and Training

Records Files’’, which will consolidate

records on NSF education and training

programs into an evaluation and

research database.

NSF–9, ‘‘Employee Locator Record

Card’’ is being deleted. The records

described therein are covered by OPM/

Govt-1.

In accordance with the requirements

of the Privacy Act, NSF has provided a

report on the proposed systems of

records to the Office of Management and

Budget; the Chairman, Senate

Committee on Governmental Affairs;

and the Chairman, House Committee on

Government Reform and Oversight.

EFFECTIVE DATE: Sections 552a(e)(4) and

(11) of Title 5 of the U.S. Code provide

the public thirty days to comment on

the routine uses of systems of records.

The altered routine uses in this notice

will take effect on February 4, 1998,

unless modified by a subsequent notice

to incorporate comments received from

the public.

ADDRESSES: Written comments should

be submitted to the NSF Privacy Act

Officer, National Science Foundation,

Division of Contracts, Policy and

Oversight, 4201 Wilson Boulevard,

Room 485, Arlington, Virginia 22230.

Dated: December 30, 1997.

Herman G. Fleming,

NSF Privacy Act Officer.

NSF–8

NSF SYSTEM NAME:

Employee Grievance Files.

SYSTEM LOCATION:

National Science Foundation,

Division of Human Resource

Management, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF Employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

These files contain all records

pertaining to the administrative

grievance system for non-bargaining

unit employees and the negotiated

grievance and arbitration procedures for

employees in the bargaining unit.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 CFR Part 771—Agency

Administrative Grievance System, 5

U.S.C. 1302, 3301, 3302, and 7301.

PURPOSE OF THE SYSTEM:

Records are used in the processing

and documentation of grievance actions

taken either by the Office or by agencies

against employees in accord with 5 CFR

parts 315 (subparts H and I), 432, 752,

or 754 of the Office’s regulations.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. The Office of Personnel

Management for routine examinations

and audits conducted.

2. A member of Congress regarding

the status of an appeal, complaint, or

grievance if the Congressman is acting

on the basis of a request from the

individual involved.

3. EEOC investigators and EEO

counselors and investigators have access

during the conduct of investigations.

4. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

5. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

6. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records maintained in file

folders.

RETRIEVABILITY:

Alphabetically by the last name of

employee.
Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices 265

SAFEGUARDS:

Building employs security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours.

RETENTION AND DISPOSAL:

Four years after close of case.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Human Resource

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR Part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information from the employee,

supervisor hearing examiner, witnesses,

and others providing input to the

particular case.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT:

None.

NSF–12

SYSTEM NAME:

Fellowships and Other Awards.

SYSTEM LOCATION:

Numerous files are maintained in

paper, microfiche, or electronic form by

individual offices and programs at the

National Science Foundation, 4201

Wilson Boulevard, Arlington, VA 22230.

Others are maintained by NSF

contractors, currently Oak Ridge

Associated Universities, PO Box 3010,

Oak Ridge, Tennessee 37831–2010.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons applying or nominated for

and/or receiving NSF support, either

individually or through an academic

institution, including fellowships or

awards of various types.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information varies depending on type

of fellowship or award. Normally the

information includes personal

information supplied with the

application or nomination; reference

reports; transcripts and Graduate Record

Examination scores to the extent

required during the application process;

abstracts; evaluations and

recommendations, review records and

selection process results; administrative

data and correspondence accumulating

during fellows’ tenure; and other related

materials. There is a cumulative index

of all persons applying for or receiving

NSF Graduate and NATO fellowships.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1869, 1870,

1880, 1881a and 20 U.S.C. 3915.

PURPOSE OF THE SYSTEM:

This system enables program offices

to maintain appropriate files and

investigatory material in evaluating

applications or nominations for

fellowships or other awards. NSF

employees may access the system to

make decisions regarding which

proposals to fund or awards to make,

and to carry out other authorized

internal duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. Information from the system may

be merged with other computer files in

order to carry out statistical studies.

Disclosure may be made for this

purpose to NSF contractors and

collaborating researchers, other

Government agencies, and qualified

research institutions and their staffs.

The contractors are subject to the

provisions of the Privacy Act. The

results of such studies are statistical in

nature and do not identify individuals.

2. Disclosure of information from the

system may be made to qualified

reviewers for their opinion and

evaluation of applicants or nominees as

part of the application review process;

and to other Government agencies

needing data regarding applicants or

nominees as part of the application

review process, or in order to coordinate

programs.

3. Information (such as name, Social

Security Number, field of study, and

other information directly relating to the

fellowship, review status including the

agency’s decision, year of first award,

tenure pattern, start time, whether

receiving international travel allowance

or a mentoring assistantship) is given to

the applicant, nominating, or grantee

institution, or an institution the

applicant, nominee, or fellow or

awardee is attending or planning to

attend or employed by for purposes of

facilitating review or award decisions or

administering fellowships or awards.

Notice of the agency’s decision may be

given to nominators.

4. In the case of fellows or awardees

receiving stipends directly from the

Government, information is transmitted

to the Department of Treasury for

preparation of checks or electronic fund

transfer authorizations.

5. Fellows’ or awardees’ name, home

institution, and field of study may be

released for public information/affairs

purposes including press releases.

6. Disclosure may be made to a

congressional office from the record of

an individual in response to an inquiry

from the congressional office made at

the request of that individual.

7. Information from the system may

be given to contractors, grantees,

volunteers, experts, advisors, and other

individuals who perform a service to or

work on or under a contract, grant,

cooperative agreement, advisory

committee, committee of visitors, or

other arrangement with or for the

Federal government, as necessary to

carry out their duties. The contractors

are subject to the provisions of the

Privacy Act.

8. Information from the system may

be given to the Department of Justice or

the Office of Management and Budget

for the purpose of obtaining advice on

the application of the Freedom of

Information Act or Privacy Act to the

records.

9. Information from the system may

be given to another Federal agency, a

court, or a party in litigation before a

court or in an administrative proceeding

being conducted by a Federal agency

when the Government is a party to the

judicial or administrative proceeding.

10. Information from the system may

be given to the Department of Justice, to

the extent disclosure is compatible with

the purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

11. Records from this system may be

disclosed to representatives of the

General Services Administration and

the National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records are kept in file folders.

Some records are maintained
266 Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

electronically or on microfiche,

including records kept by NSF

contractors. Original application

materials are kept at NSF.

RETRIEVABILITY:

Alphabetically by applicant or

nominee name.

SAFEGUARDS:

Building is locked during nonbusiness hours. Records at NSF are kept

in rooms that are locked during nonbusiness hours. Records maintained by

NSF contractors are kept in similar

rooms and some records are locked in

cabinets. Records maintained in

electronic form are password protected.

RETENTION AND DISPOSAL:

Files are maintained in accordance

with approved record retention

schedules. For example, fellowship

application files for awardees are kept

for 10 years after completion of

fellowship or award, then destroyed,

while unsuccessful fellowship

application files are destroyed after

three years; files of recipients of the

Waterman Award and National Medal of

Science are permanent and eventually

retired to the National Archives; those

of non-recipients are destroyed after five

years.

SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office

or program maintaining such records,

National Science Foundation, 4201

Wilson Boulevard, Arlington, VA 22230.

NOTIFICATION PROCEDURE:

Contact the NSF Privacy Act Officer

in accordance with procedures found at

45 CFR Part 613. You can expedite your

request if you identify the fellowship or

award program about which you are

interested. For example, indicate

whether you applied for or received a

‘‘Graduate Fellowship’’ or a ‘‘Faculty

Fellowship in Science’’ as opposed to

merely saying you want a copy of your

fellowship.

RECORD ACCESS PROCEDURE:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURE:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information supplied by or for

individuals applying for, nominated for,

or receiving support; references; the

Education Testing Service; educational

institutions supplying transcripts;

review records and administrative data

developed during selection process and

award tenure.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

The portions of this system consisting

of investigatory material that would

identify references, reviewers, or other

persons supplying evaluations of

applicants or nominees for fellowships

or other awards (and where applicable,

their proposals) have been exempted at

5 CFR 613 pursuant to 5 U.S.C.

552a(k)(5).

NSF–18

SYSTEM NAME:

Integrated Personnel System (IPERS).

SYSTEM LOCATION:

National Science Foundation,

Division of Human Resource

Management, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current and former NSF employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individuals personal particular

including such items as appointment

and position information, organization

and job identification information,

education, and salary data. Personal

information such as name, home

address and phone number of employee

and of the employee’s designated

emergency contact person is

maintained.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Authority for maintenance of the

system includes the following with any

revisions or amendments: 5 U.S.C. 1302,

2951, 3301, 3372, 4118, 8347 and other

Executive Orders.

PURPOSE OF THE SYSTEM:

Creates documentation for the Official

Personnel Folder (OPF).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The routine uses listed in OPM’s

System, OPM/Govt–1, ‘‘General

Personnel Records,’’ are applicable to

this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained electronically

on the agency’s internal LAN.

RETRIEVABILITY:

Employee’s LAN ID or last name.

SAFEGUARDS:

A LAN and IPERS’ password are

necessary to access the computer.

RETENTION AND DISPOSAL:

Records are maintained indefinitely

as part of the history file of employee.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Division of Human Resource

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR Part 613.

RECORD ACCESS PROCEDURE:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

Information for this system of records

is extracted from the employee Official

Personnel Records.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT:

None.

NSF–26

SYSTEM NAME:

Personnel Security.

SYSTEM LOCATION:

National Science Foundation,

Division of Human Resource

Management, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF employees, IPA’s, Visiting

Scientists, and NSF Contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:

Categories of records in the system

include: adjudication files, databases,

card files and file folders. Information in

these records include employee name,

clearance level, date of clearance,

investigative report, investigation and

security clearance information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The Foundation’s Personnel Security

Program was established pursuant to

Executive Orders 10450, 123656, and

12968, Title 5 U.S.C. sections 3301,

7312, 7531, and 7532.

PURPOSE OF SYSTEM:

The information is used track

information on personnel security

clearances, and investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:
Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices 267

1. Security Officers of other Federal

agencies.

2. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

3. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

4. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

5. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders,

in a computerized electronic database

(NSF LAN), in a WORD file and Cardex

file.

RETRIEVABILITY:

Records are retrieved alphabetically

by last name of employee.

SAFEGUARDS:

Building employes security guards.

Building is locked during non-business

hours when guard is not on duty. Room

in which records are kept is locked

during non-business hours.

RETENTION AND DISPOSAL:

Destroyed 2 years after separation of

employee.

SYSTEM MANAGER(S) AND ADDRESS:

Personnel Security Officer, NSF,

Division of Human Resource

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures found at 45 CFR Part 613.

RECORD ACCESS PROCEDURE:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

From the individual and OPM

investigations.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT.

None.

NSF–50

SYSTEM NAME:

Principal Investigator/Proposal File

and Associated Records.

SYSTEM LOCATION:

Numerous files are maintained by

individual NSF offices and programs at

the National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230. Some records are kept

electronically.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who request or have

previously requested and/or received

support from the National Science

Foundation, either individually or

through an academic or other

institution.

CATEGORIES OF RECORDS IN THE SYSTEM:

The names of principal investigators

and other identifying information,

addresses of principal investigators,

demographic data, the proposal and its

identifying number, supporting data

from the academic institution or other

applicant, proposal evaluations from

peer reviewers, a review record,

financial data, and other related

material. Other related material

includes, for example, committee or

panel discussion summaries and

comments on the proposal or the

proposers from peer reviewers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.

PURPOSE OF THE SYSTEM:

This system enables program offices

to maintain appropriate files and

investigatory material in evaluating

applications for grants or other support.

NSF employees may access the system

to make decisions regarding which

proposal to fund, and to carry out other

authorized internal duties. Information

on principal investigators is also entered

in System 51, ‘‘Reviewer/Proposal File

and Associated Records’’, a subsystem

of this system, to be used as a source of

potential candidates to serve as

reviewers as part of the merit review

process, or for inclusion on a panel of

advisory committee.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. Disclosure of information from the

system may be made to qualified

reviewers for their opinion and

evaluation of applicants and their

proposals as part of the application

review process; and to other

Government agencies needing

information regarding applicants or

nominees as part of the application

review process, or in order to coordinate

programs.

2. Information from the system may

be provided to the applicant or grantee

institution to provide or obtain data

regarding the application review process

or award decisions, or administering

grant awards.

3. Disclosure may be made to a

congressional office from the record of

an individual in response to an inquiry

from the congressional office made at

the request of that individual.

4. Information from the system may

be disclosed to contractors, grantees,

volunteers, experts, advisors, and other

individuals who perform a service to or

work on or under a contract, grant,

cooperative agreement, advisory

committee, committee of visitors, or

other arrangement with or for the

Federal government, as necessary to

carry out their duties in pursuit of the

purposes described above.

5. The contractors are subject to the

provisions of the Privacy Act.

Information from the system may be

merged with other computer files in

order to carry out statistical studies or

otherwise assist NSF with program

management, evaluation, and reporting.

Disclosure may be made for this

purpose to NSF contractors and

collaborating researchers, other

Government agencies, and qualified

research institutions and their staffs.

Disclosures are made only after scrutiny

of research protocols and with

appropriate controls. The results of such

studies are statistical in nature and do

not identify individuals.

6. Information from the system may

be disclosed to the Department of

Justice or the Office of Management and

Budget for the purpose of obtaining

advice on the application of the

Freedom of Information Act or Privacy

Act to the records.
268 Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

7. Information from the system may

be given to another Federal agency, a

court, or a party in litigation before a

court or in an administrative proceeding

being conducted by a Federal agency

when the Government is a party to the

judicial or administrative proceeding.

8. Information from the system may

be given to the Department of Justice, to

the extent disclosure is compatible with

the purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

9. Records from this system may be

disclosed to representatives of the

General Services Administration and

the National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Various portions of the system are

maintained electronically or in paper

files, depending on the individual

program office.

RETRIEVABILITY:

Information can be retrieved

electronically using an applicant’s name

or identifying number. An individual’s

name may be used to manually access

material in alphabetized paper files.

SAFEGUARDS:

Building is locked during nonbusiness hours. Records are kept in

rooms that are locked during nonbusiness hours. Records maintained in

electronic form are password protected.

RETENTION AND DISPOSAL:

Files are maintained in accordance

with approved record retention

schedules. Awarded proposals are

transferred to the Federal Records

Center for permanent retention.

Declined proposals are destroyed five

years after they are closed out.

SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office

or program maintaining such records,

National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures set forth at 45 CFR Part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES;

See ‘‘Notification Procedure’’ above.

RECORD SOURCE CATEGORIES:

Information is obtained from the

principal investigator, academic

institution or other applicant, peer

reviewers, and others.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

The portions of this system consisting

of investigatory material that would

identify reviewers or other persons

supplying evaluations of NSF applicants

and their proposals have been exempted

at 5 CFR 613 pursuant to 5 U.S.C.

552a(k)(5).

NSF–51

SYSTEM NAME:

Reviewer/Proposal File and

Associated Records.

SYSTEM LOCATION:

Numerous files are maintained by

individual NSF offices and programs at

the National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230. Records are also kept

electronically.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Reviewers who evaluate Foundation

applicants and their proposals, either by

submitting comments through the mail

or serving on review panels or site visit

teams.

CATEGORIES OF RECORDS IN THE SYSTEM:

The ‘‘Reviewer/Proposal File and

Associated Records’’ system is a

subsystem of the ‘‘Principal

Investigator/Proposal File and

Associated Records’’ system (NSF–50),

and contains the reviewer’s name,

proposal title and its identifying

number, and other related material.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.

PURPOSE OF THE SYSTEM:

This system enables program offices

to reference specific reviewers and

maintain appropriate files for use in

evaluating applications for grants or

other support. NSF employees may

access the system to help select

reviewers as part of the merit review

process, and to carry out other

authorized internal duties.

ROUTINE USES OF RECORD MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Disclosures of information in this

system may be made to:

1. Federal government agencies

needing names of potential reviewers

and specialists in particular fields.

2. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on a

contract, grant, cooperative agreement,

advisory committee, committee of

visitors, or other arrangement with or

for the Federal government, as necessary

to carry out their duties. The contractors

are subject to the provisions of the

Privacy Act.

3. The Department of Justice or the

Office of Management and Budget for

the purpose of obtaining advice on the

application of the Freedom of

Information Act or Privacy Act to the

records.

4. Another Federal agencies, a court,

or a party in litigation before a court or

in an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

5. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

6. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Various portions of the system are

maintained electronically or in paper

files, depending on the individual

program office.

RETRIEVABILITY:

Information can be accessed from the

electronic database by addressing data

contained in the database, including

individual reviewer names. An

individual’s name may be used to

manually access material in

alphabetized paper files.
Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices 269

SAFEGUARDS:

Building is locked during nonbusiness hours. Records are kept in

rooms that are locked during nonbusiness hours. Records maintained in

electronic form are password protected.

RETENTION AND DISPOSAL:

File is cumulative and is maintained

indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office

or program maintaining such records,

National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures set forth at 45 CFR Part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification Procedure’’ above.

RECORD SOURCE CATEGORIES:

Information is obtained from the

individual reviewers, suggestions from

other reviewers, the ‘‘Principal

Investigator/Proposal File’’ (NSF–50),

other applicants for NSF funding or

other members of the research

community, and from NSF program

officers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

The portions of this system consisting

of investigatory material which would

identify reviewers or other persons

supplying evaluations of NSF applicants

and their proposals have been exempted

at 5 CFR 613.6 pursuant to 5 U.S.C.

552a(k)(5).

NSF–54

SYSTEM NAME:

Reviewer/Fellowships and Other

Awards File and Associated Records.

SYSTEM LOCATION:

Records are maintained by individual

NSF offices and programs at the

National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230. Some Fellowship reviewer

records are maintained by contractor,

currently: Oak Ridge Associated

Universities, PO Box 3010, Oak Ridge,

Tennessee 37831–2010.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Reviewers who evaluate Foundation

fellowship or other applications or

nominations, either by submitting

comments through the mail or serving

on review panels.

CATEGORIES OF RECORDS IN THE SYSTEM:

Th ‘‘Reviewer/Fellowships, and Other

Awards File and Associated Records’’

system is a subsystem of the

‘‘Fellowships and Other Awards‘‘

system (NSF–12), and contains the

reviewer’s name, nominator or

applicant’s name and identifying

number, and other related material.

Information supplied by potential

reviewers includes their affiliation,

contact information, educational

degrees, and research experiences.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1869, 1870,

1880, 1881a and 20 U.S.C. 3915.

PURPOSE OF THE SYSTEM:

This system enables the NSF program

offices and contractors to reference

specific reviewers and maintain

appropriate files for use in evaluating

applications for fellowships, awards and

other support. NSF employees and

contractors may access the system to

help select reviews as part of the merit

process and to carry out other

authorized internal duties.

ROUTINE USED OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSE OF SUCH USES:

Disclosure of information in this

system may be made to:

1. Federal government agencies

needing names of potential reviewers

and specialities in particular fields.

2. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, advisory committee,

committee of visitors, or other

arrangement with or for the Federal

government, as necessary to carry out

their duties. The contractors are subject

to the provisions of the Privacy Act.

3. Department of Justice or the Office

of Management and Budget for the

purpose of obtaining advice on the

application of the Freedom of

Information Act or Privacy Act to the

records.

4. Another Federal Agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

5. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record as

collected and is relevant and necessary

to litigation or anticipated litigation in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee his/

her official capacity; (c) as NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) and United States,

when NSF determines that litigation is

likely to affect the Agency.

6. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Various portions of the systems are

maintained electronically or in paper

files. Certain Fellowship records are

maintained electronically by the

contractor, currently: Oak Ridge

Associated Universities, Oak Ridge,

Tennessee. Some information may be

maintained in paper copy.

RETRIEVABILITY:

Information can be accessed from the

electronic database by addressing data

contained in the database, including

individual reviewer names. An

individual’s name may be used

manually access material alphabetized

paper files.

SAFEGUARDS:

Records containing personal

information are maintained in secured

file cabinets or in password protected

electronic files.

RETENTION AND DISPOSAL:

File is cumulative and is maintained

indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office

or program maintaining such records,

National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures set forth at 45 CFR Part 613.

RECORD ACCESS PROCEDURE:

See ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURE:

See ‘‘Notification Procedure’’ above.

RECORD SOURCE CATEGORIES:

Informaiton is obtained from the

individual reviewers, suggestions from

other reviewers, applicants for NSF
270 Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

funding or other members of the

research community, public documents

such as American Men and Women in

Science, and from NSF program officers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

The portions of this system consisting

of investigatory material that would

identify references, reviewers, or other

persons supplying evaluations of

applicants or nominees for fellowships

or other awards (and where applicable,

their proposals) have been exempted at

5 CFR 613 pursuant to 5 U.S.C.

552a(k)(5).

NSF–64

SYSTEM NAME:

Project Participant File.

SYSTEM LOCATION:

Central electronic data system of the

National Science Foundation. Excerpts

may be extracted or printed and held in

separate files maintained by individual

NSF offices and programs. National

Science Foundation, 4201 Wilson

Boulevard, Arlington, Virginia 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individual participants who do work

under NSF-supported projects, other

than principal investigators or project

directors. Includes, for example, other

investigators, post-doctoral associates,

graduate and undergraduate assistants.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information gathered primarily

through reporting on funded projects

about those who are supported by NSF

awards or otherwise involved in

projects supported by NSF awards. The

information is electronic and retrievable

by various forms of search, most likely

by name of individual and award

number. The information includes:

name; project identity or identities;

involvement in project—nature and

description of involvement, level of

effort, whether financially supported by

NSF; tracking data—social security

number and date of birth; and

demographic data—information on

gender, race/ethnicity, disability status,

and citizenship. Submission of tracking

and demographic data is voluntary. The

individual participant may report ‘‘Do

not wish to provide’’.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.

PURPOSE OF THE SYSTEM:

Supplements other information

gathered via project reporting on

projects funded by NSF. The primary

purpose is to enable NSF to identify

outcomes of projects funded under NSF

awards for management evaluation and

for reporting to the Administration and

Congress, especially under the

Government Performance and Results

Act, 5 U.S.C. 306 and 39 U.S.C. 2801–

2805. Information on participants will

normally be aggregated, usually

statistically, to identify outcomes of

NSF programs. On occasion nonsensitive information might be used to

identify persons who have achieved

distinction in science, engineering,

education, or the like (for example, by

award of a prize) as beneficiaries of NSF

support.

The information in the system may

also be used secondarily for compatible

purposes including to:

• Identify and contact scientists,

engineers, or educators who may be

interested in applying for support, in

attending a scientific or similar meeting,

in applying for a position, or in taking

advantage of some similar opportunity;

• Identify and contact possible

candidates to serve as reviewers in the

peer review system or for inclusion on

a panel or advisory committee

(information from this system may be

entered in the NSF’s reviewer databases,

NSF–51 and NSF–54, for this purpose);

• Supply the same information in

connection with a later interaction

between the individual and NSF—as,

for example, when a former graduate

student who worked on an NSFsupported project now applies for an

NSF award directly. (NSF supplies the

information electronically so that the

individual need not reenter the same

information. The individual can correct

or update the information supplies.)

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

An individual participant’s name; the

identify of any project on which the

participant worked; and information on

the nature and extent of the individual’s

involvement, level of effort, and NSF

support may be publicly released.

Tracking and demographic data

pertaining to any individual may be

released only to:

1. Contractors who perform a service

to or work on or under a contract with

the Federal government in pursuit of a

purpose described above. Individuals

will be given access only if needed for

their specific job. The contractors are

subject to the provisions of the Privacy

Act.

2. A Federal agency so that it can

identify and contract persons who might

be interested in a scientific, technical, or

educational program, meeting, vacancy,

or similar opportunity.

3. A Federal agency, or a researcher

with appropriate scholarly credentials,

to use the data for scholarly studies or

for Federal program management,

evaluation, or reporting only after

scrutiny of research protocols and with

appropriate controls. Information from

this system may be merged with other

computer files to complete such studies

or evaluations. The results of such

studies or evaluations are statistical in

nature and do not identify individuals.

4. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

5. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Primary storage is in centralized

electronic data tables. Extracts or paper

printouts may be maintained in

computers or paper files in individual

program offices.

RETRIEVABILITY:

Information can be retrieved

electronically using participant names

or social security numbers.

SAFEGUARDS:

NSF employees, contractors, advisers,

and so on will have access only after

entering the NSF data system using a

personal identifier and password only

as needed for their specific assignments.

Principal investigators will have access

only to information about their own

awards, and only after identifying

themselves using a personal identifier

and personal identification number.

Even then, they will not have access

through this system to tracking and

demographic data on individual

participants other than themselves.

Persons covered by the system will

have access only to information about

themselves. Normally they will get such

access after identifying themselves
Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices 271

using a personal identifier and personal

identification number.

RETENTION AND DISPOSAL:

The file is cumulative and is

maintained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Chief Information Officer, National

Science Foundation, 4201 Wilson

Boulevard, Arlington, Virginia 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures set forth at 45 CFR Part 613.

RECORD ACCESS PROCEDURES:

Persons covered by the system may

obtain electronic access to information

about themselves. Normally they will

get such access after identifying

themselves using a personal identifier

and personal identification number. Or

see ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES:

Persons covered by the system, having

obtained electronic access as described

above, may update or correct certain

information directly, using the

electronic system. They may notify NSF

if they believe any other information is

incorrect or inaccurate, using the

electronic system. Or see ‘‘Notification

Procedure’’ above.

RECORD SOURCE CATEGORIES:

Information other than tracking and

demographic data is entered by the

principal investigator on the relevant

award. Tracking and demographic data

is obtained either by having the

individual participant enter it directly

(preferred) or by having the principal

investigator enter it on the participant’s

behalf.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT:

None.

NSF–66

SYSTEM NAME:

NSF Photo Identification Card

System.

SYSTEM LOCATION:

National Science Foundation,

Division of Human Resource

Management, 4201 Wilson Boulevard,

Arlington, VA 22230.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

NSF Employees and NSF Contractors

who work in the building and have a

need for an ID pass.

CATEGORIES OF RECORDS IN THE SYSTEM:

Digital photograph, LAN ID, name,

social security number, proximity card

number, signature, date of birth.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Authority for maintenance of Photo Id

cards is 44 U.S.C. 3101 and 42 U.S.C.

1870. Other authorities include:

Presidential Order dated June 28, 1995,

subject: ‘‘Upgrading Security at Federal

Facilities.’’ The report establishes

‘‘agency photo ID for all personnel

displayed at all times’’ as a minimum

standard for Level IV facilities. NSF has

been designated as a Level IV facility.

PURPOSE OF SYSTEM:

The information is used for producing

identification cards used for access to

the building as well as for building

security, to identify the bearer of the

card as a Federal employee, and for

tracking stolen or lost cards.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USES AND

THE PURPOSES OF SUCH USES:

Information from this system may be

disclosed to:

1. Security guards for verifying

building access in cases of lost

identification cards.

2. Individuals, as necessary, for

tracking stolen or lost identification

cards.

3. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected, and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

4. Contractors, grantees, volunteers,

experts, advisors, and other individuals

who perform a service to or work on or

under a contract, grant, cooperative

agreement, or other arrangement with or

for the Federal government, as necessary

to carry out their duties.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Stored locally on a stand-alone

Personal Computer.

RETRIEVABILITY:

Records may be retrieved by LAN ID,

name, social security number, proximity

card number, date of birth and digital

photograph.

SAFEGUARDS:

Information is controlled by password

and in an area that is locked during nonbusiness hours.

RETENTION AND DISPOSAL:

information is retained on all current

employees and contractors. Employees

and contractors separating return their

Identification cards when they are no

longer employed by the agency. Their

records will be deleted in the IVIS 2000

System and the ID card, with photo,

destroyed.

SYSTEM MANAGER AND ADDRESS:

Division Director, Human Resource

Management, National Science

Foundation, 4201 Wilson Boulevard,

Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The Privacy Act Officer should be

contacted in accordance with

procedures found at 45 CFR Part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification’’ above.

RECORD SOURCE CATEGORIES:

See ‘‘Notification’’ above.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT OF 1974:

None.

NSF–68

SYSTEM NAME:

Project Results Information Base.

SYSTEM LOCATION:

Central electronic data system of the

National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230. Excerpts may be extracted or

printed and held in separate files

maintained by individual NSF offices

and programs.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Persons who have received support

from the National Science Foundation,

either individually or through an

academic or other institution.

CATEGORIES OF RECORDS IN THE SYSTEM:

The ‘‘Project Results Information

Base’’ system contains reports on results

of projects funded by NSF. Project

reports may include information on

participants, major research activities

and findings, research training, or

educational and outreach activities,

products such as publications produced,
272 Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices

contributions resulting from the

research, and other related material.

Most project reporting information will

be available to the public under the

Freedom of Information Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

44 U.S.C. 3101; 42 U.S.C. 1870.

PURPOSE OF THE SYSTEM:

The primary purpose of project

reporting information is to enable NSF

to identify outcomes of projects funded

under NSF awards for program

management, evaluation, and for

reporting to the Administration and

Congress, especially under the

Government Performance and Results

Act, 5 U.S.C. 306 and 39 U.S.C. 2801–

2805.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

1. Information from the system may

be provided to the applicant or grantee

institution.

2. Disclosure may be to a

congressional office from the record of

an individual in response to an inquiry

from the congressional office made at

the request of that individual.

3. Information from the system may

be disclosed to contractors, grantees,

volunteers, experts, advisors, and other

individuals who perform a service to or

work on or under a contract, grant,

cooperative agreement, advisory

committee, committee of visitors, or

other arrangement with or for the

Federal government as necessary to

carry out their duties in pursuit of the

purposes described above. The

contractors are subject to the provisions

of the Privacy Act.

4. Information from the system may

be merged with other computer files in

order to carry out statistical studies or

assist with program management,

evaluation, and reporting. Disclosure

may be made for this purpose to NSF

contractors and collaborating

researchers, other Government agencies,

and qualified research institutions and

their staffs.

5. Information from the system may

be disclosed to the Department of

Justice or the Office of Management and

Budget for the purpose of obtaining on

the application of the Freedom of

Information Act or Privacy Act to the

records.

6. Information from the system may

be given to another Federal agency, a

court, or a party in litigation before a

court or in an administrative proceeding

being conducted by a Federal agency

when the Government is a party to the

judicial or administrative proceeding.

7. Information from the system may

be given to the Department of Justice, to

the extent disclosure is compatible with

the purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

8. Records from this system may be

disclosed to representatives of the

General Services Administration and

the National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Primary storage is in centralized

electronic data tables or boxes. Extracts

or paper printouts may be maintained in

computers or paper files in individual

program offices.

RETRIEVABILITY:

Information can be retrieved

electronically using an awardee’s name

or identifying number.

SAFEGUARDS:

Building is locked during nonbusiness hours. Records are kept in

rooms that are locked during nonbusiness hours. Records maintained in

electronic form are password protected.

RETENTION AND DISPOSAL:

The file is cumulative and is

maintained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Division Director of particular office

or program maintaining such records,

National Science Foundation, 4201

Wilson Boulevard, Arlington, Virginia

22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with

procedures set forth at 45 CFR Part 613.

RECORD ACCESS PROCEDURES:

Persons covered by the system may

obtain electronic access to information

about themselves. Normally they will

get such access after identifying

themselves using a personal identifier

and personal identification number. Or

see ‘‘Notification Procedure’’ above.

CONTESTING RECORD PROCEDURES:

Persons covered by the system, having

obtained electronic access as described

above, may update or correct certain

information directly, using the

electronic system. They may notify NSF

if they believe any other information is

incorrect or inaccurate, using the

electronic system. Or see ‘‘Notification

Procedure’’ above.

RECORD SOURCE CATEGORIES:

Information obtained voluntarily from

individual.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT:

None.

NSF–69

SYSTEM NAME:

Education and Training Records.

SYSTEM LOCATION:

National Science Foundation, 4201

Wilson Boulevard, Arlington, VA 22230

and NSF-contractors who participate in

collecting and cleaning data records

(currently includes but not limited to),

Abt Associates, Inc., 55 Wheeler Street,

Cambridge, MA 20850–3129; COSMOS

Corporation, 7475 Wisconsin Avenue,

Suite 900, Bethesda, MD 20814; SRI

International, 1611 North Kent Street,

Arlington, VA, 22209; Quantum

Research Corporation, 7315 Wisconsin

Avenue, Suite 400W, Bethesda, MD

20814–3202; Urban Institute, 2100 M

Street, NW, Washington, DC 20037;

Westat, Inc., 1650 Research Boulevard,

Rockville, MD 20850–3129.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

The system includes individuals who

have studied or taught in the United

States in a variety of pre-kindergarten

through post-doctoral level educational

or educational related institutions or

participated in science, mathematics, or

technology education projects funded

by the National Science Foundation.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records vary by program and may

include name, mailing address, e-mail

address, personal web url, Social

Security Number, gender, disability

status, birth date, citizenship, ethnicity/

race, education history, education plans,

grade point average, courses studied,

standardized test scores, degree status,

years of study, sources of financial

support during study or participation in

NSF-funded project, post-graduation

plans, parents’ education level, parents’

occupation, post-project plans,

discipline of major, degree year,

matriculation year, graduation date,
Federal Register / Vol. 63, No. 2 / Monday, January 5, 1998 / Notices 273

academic accomplishments, mentoring

activities, outreach activities, discipline

of practice, teaching load, teaching

history, military service history/status,

media exposure, awards, honorary

degrees, employment category.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

42 U.S.C. 1862, 1870, and 1885d; 20

U.S.C. 5422; Senate Reports 101–474,

102–107, and 102–356.

PURPOSE OF THE SYSTEM:

Information from this system may be

used:

1. To provide a source of information

on demographic and educational

characteristics and employment plans of

participants in NSF-funded educational

projects, in compliance with

Foundation responsibilities to monitor

scientific and technical resources.

2. To provide indicators of the state of

science and engineering education in

the United States.

3. To report periodically on the

participation of men and women by

ethnicity, disability, educational level,

and discipline.

4. To enable NSF to monitor the

effectiveness of NSF-sponsored projects

and identify outcomes of projects

funded under NSF awards for

management evaluation and for

reporting to the Administration and

Congress, especially under the

Government Performance and Results

Act, 5 U.S.C. 306 and 39 U.S.C. 2801–

2805.

5. To create public use files (which

contain no personally identifiable

information) for research purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

Information from this system of

records may be released to:

1. Contractors, grantees, volunteers,

advisers, and other individuals who

perform a service to or work on or under

a contract, grant, cooperative agreement,

advisory committee, committee of

visitors, or other assignment for the

Federal Government in pursuit of a

purpose described above. Such

individuals will be given access only if

needed for their specific job. The

contractors are subject to the provisions

of the Privacy Act.

2. A Federal agency or grantee so that

it can identify and contact persons who

might be interested in a scientific,

technical, or educational program,

meeting, vacancy, or similar

opportunity.

3. A Federal agency, or a researcher

with appropriate scholarly credentials,

to use the data for scholarly studies or

for Federal program management,

evaluation, or reporting only after

scrutiny of research protocols and with

appropriate controls. Information from

this system may be merged with other

computer files to complete such studies

or evaluations. The results of such

studies or evaluations are statistical in

nature and do not identify individuals.

4. The Department of Justice or the

Office of Management and Budget for

the purpose of obtaining advice on

application of the Freedom of

Information Act or Privacy Act to the

records.

5. Another Federal agency, a court, or

a party in litigation before a court or in

an administrative proceeding being

conducted by a Federal agency when

the Government is a party to the judicial

or administrative proceeding.

6. Individuals selected by NSF to act

as beta testers for preliminary versions

of public use files.

7. The Department of Justice, to the

extent disclosure is compatible with the

purpose for which the record was

collected and is relevant and necessary

to litigation or anticipated litigation, in

which one of the following is a party or

has an interest: (a) NSF or any of its

components; (b) an NSF employee in

his/her official capacity; (c) an NSF

employee in his/her individual capacity

when the Department of Justice is

representing or considering representing

the employee; or (d) the United States,

when NSF determines that litigation is

likely to affect the Agency.

8. Representatives of the General

Services Administration and the

National Archives and Records

Administration who are conducting

records management inspections under

the authority of 44 U.S.C. 2904 and

2906.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Some of the records are stored

electronically, some are stored in paper

format in file folders; and some are

stored on microfiche.

RETRIEVABILITY:

Alphabetically by last name of

individual or other personal identifiers.

SAFEGUARDS:

Data are kept in secured areas with

access limited to authorized personnel.

Questionnaires, in paper copy or in

microfiche, are kept in locked cabinets.

Records in electronic format are

password protected. Published findings

are in formats that preclude individual

identification.

RETENTION AND DISPOSAL:

Records are cumulative and

maintained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:

Division Director, Research,

Evaluation, and Communication,

National Science Foundation, 4201

Wilson Boulevard, Arlington, VA 22230.

NOTIFICATION PROCEDURE:

The NSF Privacy Act Officer should

be contacted in accordance with the

procedures found at 45 CFR part 613.

RECORD ACCESS PROCEDURES:

See ‘‘Notification procedure’’ above.

CONTESTING RECORD PROCEDURES:

See ‘‘Notification procedure’’ above.

RECORD SOURCE CATEGORIES:

Information obtained from

individuals and from grant recipients.

SYSTEM EXEMPTIONS FROM CERTAIN PROVISIONS

OF THE PRIVACY ACT:

None.

[FR Doc. 98–090 Filed 1–2–98; 8:45 am]

BILLING CODE 7555–01–M

NUCLEAR REGULATORY

COMMISSION

[Docket Nos. 50–295 and 50–304]

Commonwealth Edison Company;

Notice of Issuance of Amendments to

Facility Operating Licenses

The U.S. Nuclear Regulatory

Commission (Commission) has issued

Amendment No. 178 to Facility

Operating License No. DPR–39 and

Amendment No. 165 to Facility

Operating License No. DPR–48, issued

to Commonwealth Edison Company

(ComEd, the licensee), which revised

the operating licenses and the Technical

Specifications (TS) for operation of the

Zion Nuclear Power Station, Units 1 and

2, located in Lake County, Illinois. The

amendments are effective as of the date

of issuance and shall be implemented

prior to Unit 2 entering Mode 4.

The amendments replace, in their

entirety, the Zion Technical

Specifications with a set based on

NUREG–1431, Revision 1, ‘‘Standard

Technical Specifications—

Westinghouse Plants’’ issued in April

1995, and on guidance provided in the

Commission’s ‘‘Final Policy Statement

on Technical Specifications

Improvements for Nuclear Power

Reactors,’’ published on July 22, 1993

(58 FR 39132). The amendments also

modify the licenses by relocating

requirements from four license