Student Financial Aid

Integrated Postsecondary Education Data System (IPEDS)

This IPEDS Student Financial Aid data collection instrument was used

during the 2012-13 data collection. Per the January 2013 OMB approval 

(OMB# 1850-0582 v.12), starting in 2013-14, the Student Financial Aid 

data collection will include the Cost of Attendance for Full-time, Firsttime Degree/Certificate-Seeking Undergraduate Students component as 

shown on the next page. Additional changes to the IPEDS Student 

Financial Aid component starting with the 2014-15 data collection are 

reflected on the third page.
Additional Data Collection Screen for Student Financial Aid component, 2013-14, 2014-15, 2015-16

New Screen for SFA Component

Cost of Attendance for

Full-time, First-time Degree/Certificate-Seeking Undergraduate Students

Estimates of expenses for books and supplies, room and board, and other expenses are those from 

the Cost of Attendance report used by the financial aid office in determining financial need.

Please talk to your financial aid office to ensure that you are reporting correctly.

Prior Year 1 Prior Year 2 Prior Year 3

Published tuition and required fees

In-district

Tuition Preloaded Preloaded Preloaded

Required fees Preloaded Preloaded Preloaded

Tuition + fees total Calculated Calculated Calculated

In-state

Tuition Preloaded Preloaded Preloaded

Required fees Preloaded Preloaded Preloaded

Tuition + fees total Calculated Calculated Calculated

Out-of-state

Tuition Preloaded Preloaded Preloaded

Required fees Preloaded Preloaded Preloaded

Tuition + fees total Calculated Calculated Calculated

Books and supplies Preloaded Preloaded Preloaded

On campus

Room and board Preloaded Preloaded Preloaded

Other expenses Preloaded Preloaded Preloaded

Room and board and other expenses Calculated Calculated Calculated

Off campus (not with family)

Room and board Preloaded Preloaded Preloaded

Other expenses Preloaded Preloaded Preloaded

Room and board and other expenses Calculated Calculated Calculated

Off campus (with family)

Other expenses Preloaded Preloaded Preloaded
Additions to IPEDS Student Financial Aid Component, 2014-15

New Section 2

Report on 2013-14

Type of benefit/assistance

Number of students 

receiving 

benefits/assistance

Total dollar amount 

of 

benefits/assistance 

awarded through the 

institution

Post-9/11 GI Bill Benefits

 Undergraduate students

 Graduate students

 Total

Department of Defense Tuition Assistance Program

 Undergraduate students

 Graduate students

 Total
2012-13 Survey Materials > Form date: 12/4/2012

Student Financial Aid for public institutions reporting on a fall cohort (academic

reporters)

Part A 

Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried

forward to other parts of the Student Financial Aid component.

In the fields below, report the number of students in each of the following groups.

Fall 2011 YOUR

PRIOR

YEAR DATA

Fall 2010

01.Group 1

All undergraduate students

 

02.Group 2

Of those in Group 1, those who are full-time, first-time degree/certificate-seeking

 

02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to

students, or grant or scholarship aid from the federal government, state/local

government, the institution, or other sources known to the institution

 

02b. Of those in Group 2, those who were awarded any loans to students or grant or

scholarship aid from the federal government, state/local government, or the

institution

 

03.Group 3

Of those in Group 2, those who paying the in-state or in-district tuition rate were

awarded grant or scholarship aid from the federal government, state/local government, or

the institution

 

04.Group 4

Of those in Group 2, those who paying the in-state or in-district tuition rate were

awarded any Title IV federal student aid

 
 Image description. These context notes may be posted on the College Navigator website. End of image description.

Part B 

Part B - Enter Information About Group 1

Part B includes information about Group 1. Group 1 students are all undergraduate students enrolled in Fall 2011.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• All undergraduate students

enrolled in Fall 2011

• Grant or scholarship aid

from the federal

government

• Grant or scholarship aid

from state/local

government

• Grant or scholarship aid

from the institution

• Grant or scholarship aid

from other sources known

to the institution

• Loans to students from the

federal government

• Any time during

academic year 2011-12

In the fields below, report the number of Group 1 students and the total amount of aid awarded to these

students for each type of aid.

Information from Part A: Fall 2011

Group 1

All undergraduate students

(This number is carried forward from Part A, Line 01.)

 

Aid Type 2011-12

Number of Group

1 students who

were awarded aid

Percentage of

Group 1 students

who were awarded

aid

Total amount of

aid awarded to

Group 1 students

Average amount

of aid awarded

to Group 1

students

01. Grant or scholarship aid from the

federal government, state/local

government, the institution, and

other sources known to the

institution

 

02. Pell grants 

03. Federal student loans 

 You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.
Part C, Page 1 

Part C, Page 1 - Enter Information about Group 2

Part C includes information about Group 2. Group 2 students are all full-time, first-time degree/certificate-seeking

undergraduate students enrolled in Fall 2011.

In the fields below, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition

rates. If your institution does not offer different rates, report all students as paying in-state tuition rates.

Information from Part A: Fall 2011

Group 2

Full-time, first-time degree/certificate-seeking

undergraduates

(This number is carried forward from Part A, Line 02)

 

Group 2 students: YOUR PRIOR YEAR

DATA

Fall 2011 Fall 2010

Number of Group

2 students

Percentage of

Group 2 students

Percentage of

Group 2 students

01. 01a. paying in-district tuition rates 

01b. paying in-state tuition rates 

01c. paying out-of-state tuition rates 

01d. Unknown (calculated value)

This value is calculated using the following

formula: [A02-(C01a+C01b+C01c)]

 
Part C, Page 2 

Part C, Page 2 - Enter Information about Group 2

Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time degree/certificateseeking undergraduate students

enrolled in Fall 2011

• Grant or scholarship

aid from the federal

government

• Grant or scholarship

aid from state/local

government

• Grant or scholarship

aid from the

institution

• Loans to students

from the federal

government and from

other sources,

including private or

other loans

• Do not include grant

or scholarship aid

from private or other

sources

• Do not include PLUS

loans or loans made

to anyone other than

the student

• Any time during

academic year

2011-12

• For program

reporters, this is

the aid year

period from July

1, 2011 through

June 30, 2012.

In the fields below, report the number of Group 2 students and the total amount of aid awarded to these

students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,

a student can appear in more than one aid category.

Information from Part A: Fall 2011

Group 2

Full-time, first-time degree/certificate-seeking undergraduates

(This number is carried forward from Part A, Line 02)

 

Group 2a

Of those in Group 2, those who were awarded any Federal Work Study,

loans to students, or grant or scholarship aid from the federal

government, state/local government, the institution, or other sources

known to the institution

(This number is carried forward from Part A, Line 02a)

 

Group 2b

Of those in Group 2, those who were awarded any loans to students or

grant or scholarship aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A, Line 02b)

 

Group 3

Of those in Group 2, those who were awarded grant or scholarship aid

from the federal government, state/local government, or the institution

 

Aid Type YOUR

PRIOR

YEAR DATA

Fall 2011 Fall 2010

Number of

Group 2

students who

were awarded

aid

Percentage of

Group 2

students who

were awarded

aid

Total amount

of aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

01.Grants or scholarships from the

federal government, state/local

government, or the institution

 

02. Federal grants 

02a. Pell grants 

02b. Other federal grants 

03. 
 Image description. These context notes may be posted on the College Navigator. End of image description.

State/local government grants or

scholarships

(grants/scholarships/waivers)

 

04. Institutional grants or scholarships

(scholarships/fellowships)

 

05. Loans to students 

05a. Federal loans 

05b. Other loans (including

private loans)

 

 You may use the space below to provide context for the data you've reported above. These context notes

may be posted on the College Navigator website and should be written to be understood by students and

parents. For example, institutions may report here other sources of private aid not included in the categories

above.
Part D 

Part D - Enter Information about Group 3

Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded

grant or scholarship aid from the following sources: the federal government, state/local government, or the institution.

The information you report in this part will be used in Part F to calculate average institutional net price.

For this part report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who

paid the in-state or in-district

tuition rate and were

awarded grant or scholarship

aid from the following

sources: the federal

government, state/local

government, or the

institution

• Do not include students who

were awarded only grant or

scholarship aid from private

or other sources, or students

who were awarded only nongrant aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or

scholarship aid from private or

other sources

• Any time during

academic year

2011-12

In the fields below, report the number of Group 3 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students.

Information from Part A: 2011-2012 YOUR

PRIOR

YEAR DATA

YOUR

PRIOR

YEAR DATA

2010-2011 2009-2010

Group 3

Full-time, first-time degree/certificate-seeking undergraduate students who

paid the in-state or in-district tuition rate and were awarded grant or

scholarship aid from the following sources: the federal government, state/local

government, or the institution

(This number is carried forward from Part A, Line 03)

 

01. Report the number of Group 3 students with the

following living arrangements:

2011-12 YOUR

PRIOR

YEAR DATA

YOUR

PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using the

following formula: [A03-

(D01a+D01b+D01c)]

 

02. Report the total amount of grant or scholarship aid

from the federal government, state/local government, or

the institution awarded to Group 3 students

03. Average grant or scholarship aid from the federal

government, state/local government, or the institution

awarded to Group 3 students (calculated value).

This value is calculated using the following formula:

[D02/A03]

 

You may use the space below to provide context for the data you've reported above.
Part E 

Part E – Enter Information about Group 4

Part E includes financial aid information about Group 4. Group 4 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded

any Title IV federal student aid, including federal grants or federal student loans. The information you report in this part

will be used in Part G to calculate average institutional net price by income level.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who

paid the in-state or indistrict tuition rate and

were awarded any Title

IV federal student aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or scholarship

aid from private or other sources

• Do not include loan amounts

• Do not include Federal Work Study

amounts

• Any time during

academic year 2011-

12

In the fields below, report the number of Group 4 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students by income level.

Information from Part A: 2011-12 2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking undergraduate

students who paid the in-state or in-district tuition rate and were

awarded any Title IV federal student aid

(This number is carried forward from Part A, Line 04)

 

01. Report the number of Group 4 students with the

following living arrangements:

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using

the formula: [A04-

(E01a+E01b+E01c)]

 

2011-12

Number of

Group 4

students

who were

awarded any

Title IV aid

Number of

Group 4

students who

were awarded

any grant or

scholarship aid

from the

following

sources: the

federal

government,

state/local

government, or

the institution

Total amount of

grant or

scholarship aid

awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Average

amount of grant

or scholarship

aid awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Col. 1 Col. 2 Col. 3 Col. 4

02. Income level

02a. $0-30,000 

02b. $30,001-48,000 

02c. $48,001-75,000 

02d. $75,001-110,000 

02e. $110,001 and

more

 

02f. Total all income

levels

 
2010-11

Col. 1 Col. 2 Col. 3 Col. 4

03. Income level

03a. $0-30,000 

03b. $30,001-48,000 

03c. $48,001-75,000 

03d. $75,001-110,000 

03e. $110,001 and

more

 

03f. Total all income

levels

 

2009-10

Col. 1 Col. 2 Col. 3 Col. 4

04. Income level

04a. $0-30,000 

04b. $30,001-48,000 

04c. $48,001-75,000 

04d. $75,001-110,000 

04e. $110,001 and

more

 

04f. Total all income

levels

 

You may use the space below to provide context for the data you've reported above.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part F 

Part F – Net Price Calculation for Group 3

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about the data your

institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

01. Published tuition and required fees (lower of in-district or

in-state)

 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with

family)

 

04. Number of Group 3 students by living arrangement

04a. On campus 

04b. Off-campus (with family) 

04c. Off-campus (not with

family)

 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance

This value is calculated using the following formula:

[F01+F02+F05]

 

07. Average amount of grant or scholarship aid awarded

to Group 3 students from the following sources: the

federal government, state/local government, and the

institution

 

08. Average institutional net price for Group 3 students

This value is calculated using the following formula: [F06

-F07]

 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and

Transparency Lists.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part G 

Part G – Net Price Calculation for Group 4

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about the data your

institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

01. Published tuition and required fees (lower of in-district or instate)

 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with family) 

04. Number of Group 4 students by living arrangement

04a. On campus 

04b. Off-campus (with family) 

04c. Off-campus (not with family) 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance by income level

This value is calculated using the following formula:

[G01+G02+G05]

 

07. Average amount of grant or scholarship aid awarded to

Group 4 students from the following sources: the federal

government, state/local government, and the institution

 

07a. $0-30,000 

07b. $30,001-48,000 

07c. $48,001-75,000 

07d. $75,001-110,000 

07e. $110,001 and more 

08. Average institutional net price for Group 4 students

This value is calculated using the following formula: [G06-

G07]

08a. $0-30,000 

08b. $30,001-48,000 

08c. $48,001-75,000 

08d. $75,001-110,000 

08e. $110,001 and more 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
Prepared by 

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other

Name:

Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there

are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.

The time it took to prepare this component is being collected so that we can continue to improve our estimate of the

reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,

query and search data sources, complete and review the component, and submit the data through the Data Collection

System.

Thank you for your assistance.
2012-13 Survey Materials > Instructions date: 12/4/2012

Student Financial Aid, Public Academic Reporters

Purpose of Component

The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about

financial aid provided to various groups of undergraduate students in order to meet requirements

of the Higher Education Act of 1965 (HEA), as amended. Item areas include:

• Financial aid about all undergraduate students

• Financial aid about all full-time, first-time degree/certificate-seeking students

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded grant aid. For public institutions, this

includes only students who paid the in-state or in-district tuition rate. For program

reporters, this includes only students enrolled in the institution's largest program.

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded any Title IV federal student aid by

income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded grant aid. For public institutions, this includes only students who paid the in-state

or in-district tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded any Title IV federal student aid by income. For public institutions, this includes

only students who paid the in-state or in-district tuition rate. For program reporters, this

includes only students enrolled in the institution's largest program.

Who Must Report

Institutions that had undergraduate students enrolled during academic year 2011-12 must report.

Changes in Reporting

• Only one year of data will be collected for existing institutions. New institutions will need to report

multiple years of data. Changes to prior years of data must be made in the Prior Year Revision

System.

• SFA is now part of the Winter collection. The Winter collection will close for keyholders on February 6,

2013.

• In Part E (data for Group 4), Column 2 has been revised for clarity. It now more clearly matches with

the data in Column 3.

General Instructions

What You Will Need

The institution’s financial aid system should be the beginning basis for reporting to this IPEDS

component.

Data providers for this component should be familiar with college and university

practices associated with student financial aid. In general, there are two types of financial aid data

that will be requested in this component. These types are:

• Numbers of students that meet certain conditions

• Total aid dollars awarded to these students

To complete this component, data providers will need the following:

1. Financial aid information about the following student groups:
 Image description. SFA Overview End of image description.

• Group 1. All undergraduate students

• Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students

• Group 3. Of the students in Group 2, those who paid the in-state or in-district tuition rate

and were awarded grant or scholarship aid from the following sources: the federal

government, state/local government, or the institution

• Group 4. Of the students in Group 2, those who paid the in-state or in-district tuition rate

and were awarded Title IV federal student aid

2.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students who paid the in-state or in-district tuition rate and were awarded grant or

scholarship aid during the reporting period

3.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students who paid the in-state or in-district tuition rate and were awarded Title IV

federal student aid during the reporting period

4.    Income levels for full-time, first-time degree/certificate-seeking undergraduate students who

paid the in-state or in-district tuition rate and were awarded Title IV federal student aid during the

reporting period

About the Data

Five different types of data appear in this component. There are data:

• That institutions provide from their own financial aid records

• That are prior year data, shown in red, which can be used as a comparison with the current

year's data being reported

• That are carried forward from the IPEDS Fall Enrollment (EF) component and the IPEDS

Institutional Characteristics (IC) component that your institution completed in Spring 2012

and Fall 2012, respectively.

That are carried forward from one part of the Student Financial Aid component to another

part to ensure that the data are internally consistent

• That are calculated from the other data elements

In the latter two cases, the data provider should check that the data that are carried forward and

calculated are consistent with the data in the institution's underlying financial aid records. If the

data carried forward or calculated are not consistent with the institution's records, then an error in

data entry may have occurred.

Context Boxes
Optional context boxes throughout the component allow institutions to provide more information

regarding reported data. Note that the information in these context boxes may be posted on the

U.S. Department of Education’s College Navigator website. NCES will review entries in these

context boxes for applicability and appropriateness before posting them on College Navigator.

However, institutions should ensure that entries in these context boxes are free from grammatical

and spelling errors and are written to be understood by students and parents.

Interactive Edits

This component contains interactive edits that will check for blank fields, invalid values, or values

that fall outside expected ranges. Some error messages will require you to confirm or explain the

values that you entered. Some error messages are fatal and will require you to contact the IPEDS

Help Desk (1-877-225-2568 or ipedshelp@rti.org) for resolution.

Coverage

Reporting Period

The data reported for this component should be for academic year 2011-12.

Student Cohort

The student cohort covered by this component includes undergraduate students enrolled as of

October 15, 2011 or as of the institution’s official fall reporting date.

What to Include

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such

as the U.S. Department of Education, including Title IV federal student aid grants such as Pell grants,

Federal Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants

(ACG), National Science and Mathematics Access to Retain Talent (National SMART) Grants, and

Teacher Education Assistance for College and Higher Education (TEACH) Grants. Also include needbased and merit-based educational assistance funds and training vouchers provided from other

federal agencies and/or federally-sponsored educational benefits programs.

Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no

longer treated as Estimated Financial Assistance for Federal Student Aid purposes. For more

information, visit http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

• Federal loans to students: Monies from the federal government that must be repaid for which the

student is the designated borrower. This type of aid includes all Title IV federal student loan aid such

as Federal Perkins Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL

Stafford Loans. Do not include PLUS loans and other federal loans not made directly to the student.

• State/local government grants (grants/scholarships/waivers): Grants that were awarded by

your state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and

Robert C. Byrd Honors Scholarships. Include merit-based grants or scholarships that were provided by

your state or local government. Also include tuition and fee waivers for which your institution was

reimbursed by a state or local government agency.

• Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and

fellowships granted and funded by the institution and/or individual departments within the institution

and are limited to students attending your institution. Also include scholarships targeted to certain

individuals (e.g., based on state of residence, major, or participation in athletic activities) for which

the institution designates the recipient. Also include institutional tuition and fee waivers for which

your institution was not reimbursed by a state or local government agency. This is not intended to

include Federal Work Study.

• Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club

Scholarship).

• Private loans to students: Monies that must be repaid to the lending institution for which the

student is the designated borrower. Include all institutionally- and privately-sponsored loans. Do not

include loans that are not made directly to the student.
NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to

loans awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was

awarded to students. This amount may be different from the amount that was actually disbursed to students.

For example, a student may be awarded grant or scholarship aid at the beginning of the academic year but

then leave the institution before the entire amount is disbursed. In this case, institutions should report the

original amount of grant or scholarship aid that was awarded. For reporting loans to students, institutions

should continue to report on loans that were awarded to the student.

Note also that different types of financial aid should be reported for different groups of students. Please

review the instructions and the screens carefully to ensure that you are reporting the correct types of financial

aid in the appropriate parts.

Institutions need to report aid in this component such that the net price calculations shown on College

Navigator and used for the College Affordability and Transparency lists are a reflection of what students

actually pay.

In cases where a student is awarded aid for multiple academic years within one aid year period,

institutions should report only aid awarded for the student’s first academic year.

For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated

count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more

than one aid category.

What NOT to Include

Do not report student counts or aid amounts for the following:

• Students who were only graduate students at the institution during the reporting period

• Students who were enrolled exclusively in courses not creditable toward a certificate/degree

• Students who were enrolled exclusively in Continuing Education Units (CEUs)

• Students who were exclusively auditing classes

Do not report Federal Work Study amounts into any total aid amounts.

Do not report loans that are made to someone other than the student.

Where to Get Help

IPEDS Help Desk

Phone: 1-877-225-2568

Email: ipedshelp@rti.org

Association for Institutional Research Website

The Association for Institutional Research website contains several tutorials on IPEDS data

collection and other valuable resources.

IPEDS Resources Page

The IPEDS Resources Page contains frequently asked questions, a link to the IPEDS glossary, an

archive of survey instruments, and other relevant information.

Where the Data Will Appear

Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.

At the institution level, data will appear in:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports

At the aggregate level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education

Detailed Instructions

This section provides line-by-line instructions for each part of the Student Financial Aid component.

Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the data you report on this

screen will be carried forward to other parts of the Student Financial Aid component.
Instructions:

In the fields provided, report the number of students in each of the following groups:

Item Description

01. Group 1

All undergraduate students

Report the number of all undergraduate students who were enrolled as of October 15,

2011 or your institution’s official fall reporting date. Include all new and continuing

undergraduate students (full-time students, part-time students, degree/certificateseeking students, non-degree/certificate-seeking students, and all others). This

number will be preloaded from your institution's IPEDS Fall Enrollment component, but

it may be modified if necessary. If you have questions about the value that has been

preloaded in this field, please contact your institution’s IPEDS Keyholder.

02. Group 2

Of those in Group 1, those who are full-time, first-time degree/certificateseeking

Report the number of students who are full-time, first-time degree/certificate-seeking

undergraduates. This number will be preloaded from your institution's IPEDS Fall

Enrollment component, but it may be modified if necessary. If you have questions

about the value that has been preloaded in this field, please contact your institution’s

IPEDS Keyholder.

02a. Of those in Group 2, those who were awarded any Federal Work

Study; loans to students; or grant or scholarship aid from the

federal government, state/local government, the institution, or

other sources known to the institution

Report the number of students who were awarded any of the following:

• Federal Work Study;

• Government and/or private loans to students;

• Grant or scholarship aid from the federal government,

state/local government, or the institution; or

• Grant or scholarship aid from other sources known to the

institution, such as aid from private sources (e.g., Rotary Club

Scholarship).

Note that the students reported in Line 02a are not defined as a

particular group because no additional financial aid information will be

collected about these students.

02b. Of those in Group 2, those who were awarded any loans to

students or grant or scholarship aid from the federal

government, state/local government, or the institution

Report the number of students who were awarded any of the following:

• Government and/or private loans to students; or

• Grant or scholarship aid from the federal government,

state/local government, or the institution.

Note that the students reported in Line 02b are not defined as a

particular group because no additional financial aid information will be

collected about these students.

03. Group 3

Of those in Group 2, those who paid the in-state or in-district tuition rate and

were awarded grant or scholarship aid from the following sources: the federal

government, state/local government, or the institution

Report students who paid the in-state or in-district tuition rate and were awarded

grant or scholarship aid from the following sources: the federal government,

state/local government, or the institution. Do not include students who were awarded

aid only from other sources.
04. Group 4

Of those in Group 2, those who paid the in-state or in-district tuition rate and

were awarded any Title IV federal student aid

Report students who paid the in-state or in-district tuition rate and who were awarded

any Title IV federal student aid (i.e., report students who were awarded federal grant

aid or who were awarded federal work study or federal student loans).

Title IV federal student aid includes:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant

(FSEOG), Academic Competitiveness Grant (ACG), National Science and

Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and

Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1

This part is intended to collect information about the number of Group 1 students and the total

amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate

students enrolled in Fall 2011.

For this part, report:

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         All undergraduate

students enrolled in Fall 2011 

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Grant or scholarship aid

from other sources known to

the institution

·        Loans to students from the

federal government

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following:

Information from Part A: Fall 2011

Group 1

All undergraduate students

(This number is carried forward from Part A,

Line 01)

Carried forward from Part A

Instructions:

In the fields provided, report the number of Group 1 students and the total amount of aid awarded

to these students for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

the institution, and other sources known to the institution

Column 1. Report the number of students in Group 1 who were awarded grant or

scholarship aid from the federal government, state/local government, the institution, and

other sources known to the institution.

Column 2. The percentage of students in Group 1 who were awarded grant or scholarship

aid is calculated for you.

Column 3. Report the total dollar amount of grant or scholarship aid from the federal

government, state/local government, the institution, and other sources known to the

institution awarded to Group 1 students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students

is calculated for you.

02. Pell grants

Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not

include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 2. The percentage of Group 1 students who were awarded Pell grants is

calculated for you.

Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do

not include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 4. The average amount of Pell grants awarded to Group 1 students is calculated

for you. 

03. Federal student loans

Column 1. Report the number of Group 1 students who were awarded federal loans to

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 2. The percentage of Group 1 students who were awarded federal student loans

is calculated for you.

Column 3. Report the total dollar amount of federal student loans awarded to Group 1

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 4. The average amount of federal student loans awarded to students in Group 1

is calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and should

be written to be understood by students and parents. Make sure that your entries are free

from grammatical and spelling errors.

Part C - Enter Financial Aid about Group 2

This part is intended to collect information about the number of Group 2 students who may be

paying different tuition rates. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011.

Data carried forward from Part A include the following:

Information from Part A: Fall 2011

Group 2

Full-time, first-time degree/certificate-seeking

undergraduates

(This number is carried forward from Part A,

Line 02)

Carried forward from Part A

Instructions:

In the fields provided, report the number of Group 2 students paying in-district, in-state, and outof-state tuition rates. 

Item Description

01. 01a. Group 2 students paying in-district tuition rates

Column 1. Report the number of Group 2 students paying the in-district tuition

rate.

Column 2. The percentage of Group 2 students paying the in-district tuition rate

is calculated for you.

01b. Group 2 students paying in-state tuition rates 
Column 1. Report the number of Group 2 students paying the in-state tuition

rate.

Column 2. The percentage of Group 2 students paying the in-state tuition rate is

calculated for you.

01c. Group 2 students paying out-of-state tuition rates 

Column 1. Report the number of students in Group 2 paying the out-of-state

tuition rate.

Column 2. The percentage of students in Group 2 paying the out-of-state tuition

rate is calculated for you.

01d. Unknown (calculated value)

Column 1. The number of students in Group 2 whose tuition rate is unknown is

generated for you. This value is calculated using the following formula: [A02 –

(C01a + C01b + C01c)].

 

Column 2. The percentage of students in Group 2 whose tuition rate is unknown

is calculated for you.

Part C - Enter Financial Aid about Group 2

This part is intended to collect information about the number of Group 2 students and the total

amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled in Fall 2011.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·        Loans to students from the

federal government and from

other sources, including private

loans

·         Do not include grant or

scholarship aid from private or

other sources

·         Do not include PLUS loans

or loans made to anyone other

than the student

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following:

Information from Part A: Fall 2011

Group 2a

Of those in Group 2, those who were awarded

any Federal Work Study, loans to students, or

grant or scholarship aid from the federal

government, state/local government, the

institution, or other sources known to the

institution

(This number is carried forward from Part A,

Line 02a)

Carried forward from Part A

Group 2b Carried forward from Part A
Of those in Group 2, those who were awarded

any loans to students or grant or scholarship

aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A,

Line 02b)

Note: Two aid categories in this section are further disaggregated into subcategories. Because

students may be awarded more than one type of aid, the sum of the values you enter in the

subcategories will not necessarily equal the value you enter in the aid category. However, the total

number of students reported for the aid category cannot exceed the sum of subcategories. (For

example, the number of students who were awarded federal grants cannot exceed the sum of the

number of students who were awarded Pell grants and the number who were awarded other

federal grants). In addition, the total number of students reported for an aid category must be at

least as large as the largest of those reported in a subcategory.

Instructions:

In the fields provided, report the number of Group 2 students and the total amount of aid they

were awarded for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

and the institution

 Column 1. Report the number of Group 2 students who were awarded one or

more grants or scholarships from the federal government, state/local government, or the

institution. If a student appears in more than one type of aid category in Lines 02 through

04, that student should only be counted once for Line 01. Do not include students who

were awarded only grants or scholarships from private sources (e.g., Rotary Club

Scholarship).

Column 2. The percentage of Group 2 students who were awarded one or more grants or

scholarships from the federal government, state/local government, or the institution will

be calculated for you.

Column 3. The total dollar amount for Line 01 will be calculated for you. This value is

calculated using the following formula: [(Line 02, Column 3) + (Line 03, Column 3) +

(Line 04, Column 3)].

Column 4. The average amount of grants or scholarships from the federal government,

state/local government, or the institution awarded to Group 2 students will be calculated

for you.

02. Federal grants

This aid category is disaggregated into the following two subcategories: Pell grants and

other federal grants.

Column 1. Report the number of Group 2 students who were awarded one or more

grants from the federal government. This includes Pell grants and other federal grants. If

a student appears in more than one type of aid category in Lines 02a or 02b, that student

should only be counted once for Line 02. Note that this number should be at least as

large as the largest number reported in Line 02a, Column 1 or Line 02b, Column

1. In addition, this number cannot exceed the sum of [(Line 02a, Column 1) +

(Line 02b, Column 1)].

Column 2. The percentage of Group 2 students who were awarded one or more grants

from the federal government will be calculated for you.

Column 3. The total dollar amount for Line 02 will be calculated for you. This value is

calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].

Column 4. The average amount of grants from the federal government awarded to Group

2 students will be calculated for you.

02a. Pell grants

Column 1. Report the number of Group 2 students who were awarded a

Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell

grant will be calculated for you.

Column 3. Report the total dollar amount of all Pell grants awarded to

Group 2 students.

Column 4. The average amount of Pell grants awarded to Group 2

students will be calculated for you.

02b. Other federal grants

Column 1. Report the number of Group 2 students who were awarded

other federal grants. Other federal grants include Title IV grant aid other

than a Pell grant.

Column 2. The percentage of students Group 2 students who were

awarded other federal grants will be calculated for you.

Column 3. Report the total dollar amount of all other federal grants

awarded to Group 2 students.

Column 4. The average amount of other federal grants awarded to Group

2 students will be calculated for you.

03. State/local government grants or scholarships (grants/scholarships/waivers)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from a state/local government. This includes grants, scholarships, or

waivers funded by a state or local government. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from a state/local government will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from a state/local

government awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from a state/local government

awarded to Group 2 students will be calculated for you.

04. Institutional grants or scholarships (scholarships/fellowships)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from the institution. This includes grants, scholarships, or fellowships

funded by the institution. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from the institution will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from the institution

awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from the awarded to Group 2

students will be calculated for you.

05. Loans to students

This aid category is disaggregated into the following two subcategories: federal loans and

other loans.

Column 1. Report the number of Group 2 students who were awarded one or more loans

to students. This includes loans from the federal government and from other sources

(including private lenders). If a student appears in more than one type of loan category in

Lines 05a or 05b, that student should only be counted once for Line 05. Note that this

number should be at least as large as the largest number reported in Line 05a,

Column 1 or Line 05b, Column 1. In addition, this number cannot exceed the sum

of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to

students will be calculated for you.

Column 3. The total dollar amount for Line 05 will be calculated for you. This value is

calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].

Column 4. The average amount of loans to students awarded to Group 2 students will be

calculated for you.

05a. Federal loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from the federal government. Do not include

loans to others (e.g., PLUS loans to parents) and do not include any other

type of grant or loan aid.

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from the federal government will be calculated for

you.

Column 3. Report the total dollar amount of all loans to students from the

federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from the federal

government awarded to Group 2 students will be calculated for you.

05b. Other loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from sources other than the federal

government. This includes private loans to students. Do not include loans

to others (e.g., loans to parents).

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from sources other than the federal government

will be calculated for you.

Column 3. Report the total dollar amount of all loans to students from

sources other than the federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from sources other

than the federal government awarded to Group 2 students will be

calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. For

example, institutions may report in the context box other sources of private aid not

included in the categories above (e.g., Rotary Club Scholarship). The information you

enter in this context box may be posted on College Navigator and should be written to be

understood by students and parents. Make sure that your entries are free from

grammatical and spelling errors.

Part D - Enter Financial Aid about Group 3

This part is intended to collect information used to estimate the average net price for Group 3

students in Part F.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded grant or

scholarship aid from the following sources: federal government, state/local government, or the

institution. Students who were awarded only grant or scholarship aid from private or other

sources, or students who were awarded only non-grant aid should not be included in this group.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period
·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who paid

the in-state or in-district

tuition rate and were awarded

grant or scholarship aid from

the following sources: the

federal government, state/local

government, or the institution

·         Do not include students

who were awarded only grant

or scholarship aid from private

or other sources, or students

who were awarded only nongrant aid.

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 3

Full-time, first-time degree/certificate-seeking

undergraduate students who paid the in-state

or in-district tuition rate and were awarded

grant or scholarship aid from the following

sources: the federal government, state/local

government, or the institution

(This number is carried forward from Part A,

Line 03)

Carried forward

from Part A

Pre-loaded Pre-loaded

Note: In this part, you will be asked to report living arrangement information for Group 3

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled, she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

Instructions:

In the fields provided, report the number of Group 3 students with each type of living arrangement

and the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to these students. 

Item Description

01. Report the number of Group 3 students with the following living arrangements.

01a. On-campus. Report the number of Group 3 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 3 students who lived

off-campus not with their parents or guardians.

01d.
Unknown (calculated). This value is calculated using the following formula: [A03

– (D01a + D01b + D01c)], where A03 is the number of Group 3 students that you

entered in Part A, Line 03. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.

02. Report the total amount of grant or scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students

Report the total dollar amount of grants and scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students. Exclude grant or

scholarship aid from private sources (e.g., Rotary Club Scholarship) and exclude all loan

aid.

03. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

The average grant or scholarship aid from the federal government, state/local government,

or the institution awarded to Group 3 students will be calculated for you. This value is

calculated using the following formula: [D02/A03]. This amount will be used in Part F to

calculate net price.

Part E - Enter Financial Aid about Group 4

This part is intended to collect information used to estimate the average net price for Group 4

students in Part G.

Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall

2011 who paid the in-state or in-district tuition rate and were awarded any Title IV federal student

aid (i.e., students who were awarded federal grant aid or who were awarded federal work study or

federal student loans).

Title IV federal student aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic

Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent

Grant (National SMART Grant), Teacher Education Assistance for College and Higher

Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or

FFEL Stafford Loan

For this part, report: 

For These Students The Following Type(s) of Aid Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who paid

the in-state or in-district tuition

rate and were awarded any Title

IV federal student aid

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Do not include loan

amounts.

·         Do not include Federal Work

Study amounts.

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4 Carried forward

from Part A

Pre-loaded Pre-loaded
Full-time, first-time degree/certificate-seeking

undergraduate students who paid the in-state

or in-district tuition rate and were awarded any

Title IV federal student aid

(This number is carried forward from Part A,

Line 04)

Notes: In this part, you will be asked to report living arrangement information for Group 4

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

In this part, you will also be asked to report the number of students in Group 4 and the total

amount of grant or scholarship aid they were awarded by income level. To determine the income

level of the student, use the income that was used by the institution’s financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will

include the parents’ adjusted gross income and the student’s adjusted gross income. For

independent students this will include the student’s adjusted gross income.

Instructions:

In the fields provided, report the number of Group 4 students with each type of living

arrangement. 

Item Description

01. Report the number of Group 4 students with the following living arrangements.

01a. On-campus. Report the number of Group 4 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 4 students who lived

off-campus not with their parents or guardians.

01d. Unknown (calculated). This value is calculated using the following formula: [A04

– (E01a + E01b + E01c)], where A04 is the number of Group 4 students that you

entered in Part A, Line 04. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.

In the fields provided, report the number of Group 4 students who were awarded any Title IV aid

(column 1); the number of Group 4 students who were awarded any grant or scholarship aid from

the federal government, state/local government, or the institution (column 2); and the total

amount of grant or scholarship aid from the federal government, state/local government, or the

institution awarded to these students by income level (column 3). 

Item Description

02. 02a. $0–30,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02b. $30,001–48,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02c. $48,001–75,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02d. $75,001–110,000Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.
Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02e. $110,001 and

more

Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02f. Total all income

levels

Column 1. The total number of Group 4 students who were

awarded any Title IV aid will be calculated for you.

Column 2. The total number of Group 4 students who were

awarded any grant or scholarship aid from the federal

government, state/local government, or the institution will be

calculated for you.

Column 3. The total amount of grant or scholarship aid

awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Part F - Net Price Calculation for Group 3

This part is intended to summarize the information used to estimate the average net price for

Group 3 students.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded grant or

scholarship aid from the following sources: the federal government, state/local government, or the

institution.

As required by the HEOA, the average net price for Group 3 students will be posted on College

Navigator. In addition, the average net price calculated for this group will be used in the U.S.

Department of Education's College Affordability and Transparency lists. 

The components used to estimate the average net price include the average total cost of

attendance and the average grant or scholarship aid awarded to Group 3 students. The total cost

of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line

02) and the weighted average by living arrangement for room and board and other expenses (Line

05). Information about cost of attendance is carried forward from data that your institution

reported in the Institutional Characteristics component of IPEDS. If you did not enter this

information and have questions about the values entered here, contact your institution’s IPEDS

Keyholder.

The source or calculation for each line is described here. 

Item Description
01. Published tuition and required fees (lower of in-district or in-state)

The published tuition and required fees (lower of in-district or in-state rates) are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 3 students by living arrangement

These numbers are carried forward from Part D, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula:

Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line

04b/(Line 04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line

04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

This value is carried forward from Part D, Line 04.

08. Average institutional net price for Group 3 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in Fall 2011 who paid the in-state or in-district rate

and were awarded grant or scholarship aid from the federal government, state/local

government, or the institution is calculated for you. This value is calculated using the

following formula: Line 06 – Line 07. The average net price for Group 3 students will be

posted on College Navigator and used in the U.S. Department of Education's College

Affordability and Transparency lists.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.

Part G - Net Price Calculation for Group 4

This part is intended to summarize the information used to estimate the average net price for

Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded Title IV

federal student aid.

As required by the HEOA, the average net price for Group 4 students will be posted on College

Navigator.

The components used to estimate the average net price include the average total cost of

attendance and the average grant or scholarship aid awarded to Group 4 students. The total cost

of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line

02) and the weighted average by living arrangement for room and board and other expenses (Line

05). Information about cost of attendance is carried forward from data that your institution

reported in the Institutional Characteristics component of IPEDS. If you did not enter this

information and have questions about the values entered here, contact your institution’s IPEDS

Keyholder.

The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees (lower of in-district or in-state)

The published tuition and require fees (lower of in-district or in-state rates) are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 4 students by living arrangement

These numbers are carried forward from Part E, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula: Line 05 =

[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line

04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 4 students

These values are carried forward from Part E, Line 03, Column 3 for each income level.

08. Average institutional net price for Group 4 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in Fall 2011 who paid the in-state or in-district rate

and were awarded Title IV federal student aid is calculated for you. These values are

calculated for each income level using the following formula: Line 06 – Line 07. The

average net price for Group 4 students by income level will be posted on College

Navigator.
Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.
Glossary date: 12/4/2012

Term Definition

Federal grants

(grants/educational

assistance funds)

Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell

Grants and Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and

merit-based educational assistance funds and training vouchers provided from other federal agencies

and/or federally-sponsored educational benefits programs. (Used for reporting on the Student

Financial Aid component)

Financial aid Federal Work Study, grants, loans to students (government and/or private), assistantships,

scholarships, fellowships, tuition waivers, tuition discounts, employer aid (tuition reimbursement)

and other monies (other than from relatives/friends) provided to students to meet expenses. This

excludes loans to parents.

First-time student

(undergraduate)

A student who has no prior postsecondary experience (except as noted below) attending any

institution for the first time at the undergraduate level. This includes students enrolled in academic or

occupational programs. It also includes students enrolled in the fall term who attended college for

the first time in the prior summer term, and students who entered with advanced standing (college

credits earned before graduation from high school).

Full-time student Undergraduate: A student enrolled for 12 or more semester credits , or 12 or more quarter credits,

or 24 or more contact hours a week each term. Graduate: A student enrolled for 9 or more semester

credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that

is considered full time by the institution. Doctor's degree - Professional practice - as defined by the

institution.

Institutional grants Scholarships and fellowships granted and funded by the institution and/or individual departments

within the institution, (i.e., instruction, research, public service) that may contribute indirectly to the

enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based

on state of residence, major field of study, athletic team participation) for which the institution

designates the recipient.

Loans to students Any monies that must be repaid to the lending institution for which the student is the designated

borrower. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privatelysponsored loans. Does not include PLUS and other loans made directly to parents.

Net price The Higher Education Opportunity Act of 2008 defines institutional net price as “the average yearly

price actually charged to first-time, full-time undergraduate students receiving student aid at an

institution of higher education after deducting such aid.” In IPEDS, average institutional net price is

generated by subtracting the average amount of federal, state/local government, or institutional

grant and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of

published tuition and required fees (lower of in-district or in-state for public institutions), books and

supplies, and the weighted average for room and board and other expenses. Cost of attendance data

are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are

collected in the Student Financial Aid (SFA) component of IPEDS.

Off-campus (not with

family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in

any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family) A living arrangement in which a student lives with the student's parents or legal guardians in any

housing facility that is not owned or controlled by the educational institution.

On-campus housing Any residence hall or housing facility owned or controlled by an institution within the same

reasonably contiguous geographic area and used by the institution in direct support of or in a manner

related to, the institution's educational purposes.

Scholarships Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards

given to undergraduate students.

State and local grants Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP)

(formerly SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which

the institution was reimbursed by a state agency. Local government grants include scholarships or

gift-aid awarded directly to the student. (Used for reporting Finance data for private for-profit

institutions )
2012-13 Survey Materials > F.A.Q. date: 12/4/2012

Student Financial Aid

Click one of the following questions to view the answer.

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

2) What is the reporting period covered by SFA for the 2011-12 collection year?

3) What changes occurred for SFA for the 2011-12 collection year?

Student Counts

1) For which students should I report financial aid information?

2) What students are included in Group 1?

3) What students are included in Group 2?

4) What students are included in Group 2a?

5) What students are included in Group 2b?

6) What students are included in Group 3?

7) What students are included in Group 4?

Financial Aid

1) What types of financial aid should be reported?

2) What is the time period for which I should report aid amounts?

3) Should tuition and fee waivers be reported?

4) Should veterans education benefits be reported?

5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

6) Where in Part C should I report tribal aid?

7) Should PLUS loans be reported?

8) What does "aid awarded" mean?

9) If a student is awarded more than one type of aid, do I count him/her twice?

10) Where can I get living arrangement information for students?

11) How do I get information about students' income categories?

Answers:

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

All postsecondary institutions that participate in federal student financial aid programs that enrolled

undergraduate students any time during academic year 2010-11 must complete SFA.

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2) What is the reporting period covered by SFA for the 2011-12 collection year?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.

• For academic reporters, the academic year is defined as the period of time generally extending from

September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4

calendar system.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall 2010).

Second, determine the financial aid that was awarded to these students any time during the 2010-11 academic

year.

• For program reporters, the academic year is defined by the institution, so long as the institutionally-defined

academic year falls within the full aid year period of July 1-June 30.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled any time during

the academic year). Second, determine the financial aid that was awarded to these students any time during the

academic year.

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3) What changes occurred for SFA for the 2011-12 collection year?

For the 2011-12 collection year, the following changes occurred:

For all institutions: 

• An additional column has been added in Part E to collect the number of students in Group 4 who were awarded

any Title IV grant aid, by income categories.
• Instructions for reporting grant aid to students have been clarified. For reporting grant aid, institutions should

report "aid awarded," rather than "aid received" or "aid awarded and accepted." There is no change to how loans

to students should be reported. Institutions should continue to report on loans that were awarded to and

accepted by the student.

For program reporters:

• The reporting period for program reporters is now an academic year, as defined by the institution, so long as the

institutionally-defined academic year falls within the full aid year period of July 1-June 30. Accordingly, the

student cohort for program reporters will be undergraduate students enrolled any time during the academic year.

Similarly, institutions should report on aid awarded to these students any time during the academic year.

• For Groups 3 and 4, program reporters will report only those students in the institution’s largest program. Please

note that because of this change, and since the Higher Education Opportunity Act of 2008 (HEOA) requires three

years’ worth of data on net price, all program reporters must submit three years’ worth of data for Groups 3 and

4 this year. Institutions should be prepared to report data for Group 3 and 4 students for the following academic

years: 2010-11, 2009-10, and 2008-09. Please also note that if an institution’s largest program changes in future

years, the institution will need to report three years’ worth of data for the new largest program.

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Student Counts

1) For which students should I report financial aid information?

SFA collects information on undergraduate students only.

Academic reporters should report on students who were enrolled as of October 15, or the institution’s official

Fall reporting date.

Program reporters should report on students who were enrolled any time during the academic year. For

program reporters, the academic year is defined by the institution, so long as it falls between July 1 and June

30.

For the purposes of reporting to SFA, students are divided into the following groups:

• Group 1: All undergraduate students

• Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students

• Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal government,

state/local government, or the institution. For public institutions, include only those paying in-state/in-district

tuition rates. For program reporters, include only those enrolled in the institution’s largest program.

• Group 4: Of Group 2, students who were awarded any Title IV federal student aid. For public institutions, include

only those paying in-state/in-district tuition rates. For program reporters, include only those enrolled in the

institution’s largest program.

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2) What students are included in Group 1? 

Group 1 includes all undergraduate students. You should report the total number of all new and continuing

full-time students, part-time students, degree/certificate-seeking students, and non-degree/certificateseeking students.

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3) What students are included in Group 2?

Group 2 students include all full-time, first-time degree/certificate-seeking undergraduates.

For academic reporters, include students attending your institution for the first time at the undergraduate

level. Also include students enrolled in the fall term who attended college for the first time in the prior

summer term, and students who entered with advanced standing (college credits earned before graduation

from high school). This number should match the data that you reported on the Fall Enrollment component

of IPEDS.

For program reporters, include students attending your institution for the first time at the undergraduate

level anytime during the academic year, as defined at your institution. Also include students who entered

with advanced standing (college credits earned before graduation from high school). This number should

closely match the data you reported on the 12-month Enrollment component of IPEDS.

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4) What students are included in Group 2a?

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal Work Study

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

• Grant or scholarship aid from other sources known to the institution

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5) What students are included in Group 2b?
In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

Group 2b is Group 2a minus those students who were awarded only Federal Work Study or grant or

scholarship aid from other sources known to the institution.

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6) What students are included in Group 3?

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded grant or scholarship aid from the following sources:

• Federal government

• State/local government

• Institution

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

Do not include students who were awarded only grant or scholarship aid from private or other sources, or

students who were awarded only non-grant aid, such as loans.

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7) What students are included in Group 4?

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded any Title IV aid.

Title IV aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness

Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

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Financial Aid

1) What types of financial aid should be reported?

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the

U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal

Supplemental Educational Opportunity Grants (FSEOGs), Academic Competitiveness Grants (ACGs), National

Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance for

College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational assistance

funds and training vouchers provided from other federal agencies and/or federally-sponsored educational benefits

programs.

• State/local government grants (grants/scholarships/waivers): Grants that were provided by your state

such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors

Scholarships. Also include merit scholarships that were provided by your state and tuition and fee waivers for

which your institution was reimbursed by a state agency. Local grants include any local government grants,

scholarships or gift-aid awarded directly to the student.

• Institutional grants: Scholarships and fellowships granted and funded by the institution and/or individual

departments within the institution (and are limited to students attending your institution). Also include

scholarships targeted to certain individuals (e.g., based on state of residence or major) for which the institution

designates the recipient; athletic scholarships; and the like. This is not intended to include Federal Work Study.

• Private grants or scholarships: These may include scholarships or grants to students that are paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).

• Loans to students: Monies that must be repaid to the lending institution for which the student is the designated

borrower. Include all Title IV federal student loan aid such as Federal Perkins Loans, Subsidized Direct or FFEL

Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Also include all institutionally- and privatelysponsored loans. Please do not include PLUS and other loans made directly to parents.

Note that different parts of the SFA component ask for different types of financial aid to be reported. Please

review the instructions and the survey screens carefully to ensure that you are reporting the correct types of

financial aid in the appropriate parts.

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2) What is the time period for which I should report aid amounts?

Institutions should report aid that was awarded any time during the academic year.
For academic reporters, the academic year is the period of time generally extending from September to

June, usually equated to two semesters or trimesters, three quarters, or the period covered by a 4-1-4

calendar system.

For program reporters, the academic year is defined by the institution, so long as it falls between July 1 and

June 30.

Note that for the purposes of calculating net price, the cost of attendance (COA) for an academic year

reported in the Institutional Characteristics (IC) component should align with the aid amounts reported in the

Student Financial Aid (SFA) component.

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3) Should tuition and fee waivers be reported?

Yes. Tuition and fee waivers should be reported in Part C.

Tuition and fee waivers for which your institution was reimbursed by a state agency should be reported

under state/local government grants.

Tuition and fee waivers granted by your institution (for which your institution is not reimbursed from another

source) should be reported as institutional grants.

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4) Should veterans education benefits be reported?

Veterans education benefits should no longer be reported as financial aid in SFA. 

The Higher Education Opportunity Act of 2008 (HEOA) removed veterans education benefits from “estimated

financial assistance,” effective July 1, 2010. A later technical corrections bill (H.R. 1777) updated the list of

programs that meet the definition of "veterans' education benefits" in section 480(c) of the Higher Education

Act (HEA) and moved the effective date of the exclusion to July 1, 2009 (beginning with the 2009-10 award

year).

For more information about the Department's Guidance on Federal Veterans’ Education Benefits for Purposes

of the Title IV Student Assistance Programs, please visit

http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

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5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

Academic Calendar Institutions (semester/trimester/quarters/4-1-4): In 2010-11, students were

potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell) during a

single academic year. For academic calendar institutions, the academic year is generally defined as the

period of time extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters,

or the period covered by a 4-1-4 calendar system. For the purposes of reporting to IPEDS SFA, institutions

should report only Pell grants awarded for the student’s first academic year. Do NOT report the second

award. Aid amounts are used to calculate average institutional net price, so it is important that the aid

reported in SFA is aligned with the price/cost of attendance reported in the IPEDS Institutional

Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 9-month academic year, aid

reported in SFA must correspond to that same 9-month academic year).

Program Reporter Institutions (continuous enrollment/differs by program): In 2010-11, students

were potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell)

during a single financial aid year (July 1, 2010-June 30, 2011). For program reporter institutions, the

academic year is defined by the institution, so long as it falls between July 1 and June 30, and therefore

multiple academic years can occur within a single financial aid year. For the purposes of reporting to IPEDS

SFA, institutions should report only Pell grants awarded for the student’s first academic year. Do NOT

report the second award. Aid amounts are used to calculate average institutional net price, so it is

important that the aid reported in SFA is aligned with the price/cost of attendance reported in the IPEDS

Institutional Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 30-week

academic year, aid reported in SFA must correspond to that same 30-week academic year).

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6) Where in Part C should I report tribal aid?

In general, institutions should report financial aid from tribal offices awarded to full-time, first-time students

in the state/local government field (Line 03) in Part C.

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7) Should PLUS loans be reported?

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should

not be reported.

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8) What does "aid awarded" mean?
Institutions should report on grant or scholarship aid that has been awarded to students. This may be

different from aid that was actually disbursed to students. For example, a student may be awarded grant or

scholarship aid at the beginning of the academic year but then leave the institution before the entire amount

is disbursed. In this case, you would report the original amount of grant or scholarship aid that was awarded,

even though the entire amount was not actually disbursed to the student.

For reporting loans to students, institutions should continue to report on loans that were awarded to and

accepted by the student.

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9) If a student is awarded more than one type of aid, do I count him/her twice?

Yes, students should be included in each category of aid that they are awarded. If a student is awarded both

federal and institutional aid, he/she should be counted under both types of aid.

However, in Part C, count students only once in the major aid category. For example, if a student is awarded

both a Pell Grant (Line 02a) and another type of federal grant (Line 02b), then count that student once for

the major category of Federal grants (Line 02).

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10) Where can I get living arrangement information for students?

Students indicate their intended living arrangement on the Free Application for Federal Student Aid (FAFSA)

or an institutional financial aid application. If a student did not complete the FAFSA or an institutional

financial aid application with living arrangement information, that student may appear as having an unknown

living arrangement.

Institutions should use the most recently available information regarding student living arrangement.

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11) How do I get information about students' income categories?

To assign the income category of the student, use the income that was used by your financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will include the

parents’ adjusted gross income and the student’s adjusted gross income. For independent students this will

include the student’s adjusted gross income.

If your institution takes part in campus-based aid programs like SEOG, FWS, and Perkins Loans, then it

might be easiest to tell your financial aid office that students should be put in income categories as they are

done on FISAP. Institutions with campus-based based aid programs must report annually to the Department

of Education using the FISAP (Fiscal Operations Report and Application to Participate). Part of the FISAP

includes income-related information. Even if your institution does not file FISAP, the instructions from it may

be helpful (fields 26-39):

Use the FISAP Total Income (FTI), one of the intermediate computed values on the Student Aid Record

(SAR) or ISIR (Institutional Student Information Record), to determine the proper cell for each student. For

dependent students, FTI is the sum of Total Income (TI) and Student’s Total Income (STI). For independent

students, the FTI will equal the TI. Remember, extract this information only from the SARs/ISIRs of

students who actually enrolled in your school.

You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must

use that corrected or adjusted information when determining the proper income cell for a student. In such a

case, to determine the income cell for a dependent student, you must use the student’s and parents’ base

year incomes, as reported on the SAR/ISIR.

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2012-13 Survey Materials > Narrative Edits date: 12/4/2012

Student Financial Aid for public institutions reporting on a fall cohort (academic reporters)

Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component

Applicable to public institutions reporting on a fall cohort (academic reporters)

Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not

apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts

apply to your institution.

All screens must be completed in order to lock the survey.

Part A: Establish Your Groups

Part B: Enter Information about Group 1

Part C: Enter Information about Group 2

Part D: Enter Information about Group 3

Part E: Enter Information about Group 4

Part F: Net Price Calculation for Group 3

Part G: Net Price Calculation for Group 4

Part A: Establish Your Groups

The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.

Use Part A to establish these groups, based on the descriptions below:

• Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all

new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking

students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the

data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as

needed.

• Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.

• Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans

to students; or grant or scholarship aid from the federal government, state/local government, the institution, or

other sources known to the institution.

• Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant

or scholarship aid from the federal government, state/local government, or the institution.

• Group 3: Of those in Group 2, report the number of students who paid the in-state or in-district tuition rate and

were awarded grant or scholarship aid from the federal government, state/local government, or the institution.

• Group 4: Of those in Group 2, report the number of students who paid the in-state or in-district tuition rate and

were awarded Title IV federal student aid.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• The data on this screen will be considered inconsistent and will not be saved if your institution has reported a

number greater than 0 for Group 1, and any of the following is true:

◦ You reported that you have no students in Group 2, but entered a number greater than 0 for Group 2a.

◦ You reported that you have no students in Group 2a, but entered a number greater than 0 for Group 2b.

◦ You reported that you have no students in Group 2b, but entered a number greater than 0 for Group 3

or 4.

The system will perform the following edits on the data entered for Group 1:

• If the PY EFA value is greater than or equal to 50, then the number of students in Group 1 is expected to be

within a 10% range of that value.

• If the PY EFA value is greater than 0 and less than 50, then the number of students in Group 1 is expected to be

within plus or minus 5 of that value.

• Based on your prior year data, the current year value reported for Fall 2011 is expected to be within a certain

range of the preloaded PY SFA data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

The system will perform the following edits on the data entered for Group 2:

• The number of students in Group 2 must be less than or equal to the number reported for Group 1.

• If you indicate that all of your institution's undergraduate students are first-time, full-time students, you must

confirm this.

• If your institution reported award levels between associate's degree and bachelor's degree on the IC Header

survey, then the number of students in Group 2 must be less than the number reported for Group 1.
• If the PY EFA value is greater than or equal to 30, then the number of students in Group 2 must be within a 10%

range of that value.

• If the PY EFA value is greater than or equal to 30, and the number reported for Group 2 is within a 10% range of

that value, then the number of students in Group 2 is expected to be within plus or minus 5% of that value.

• If the PY EFA value is greater than 0 and less than 30, then the number of students in Group 2 must be

within plus or minus 3 of that value.

• If the PY EFA value is greater than 0 and less than 30, and the number reported for Group 2 is within plus or

minus 3 of that value, then the number of students in Group 2 is expected to be within plus or minus 2 of that

value.

• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:

• The number of students in Group 2a must be less than or equal to the number reported for Group 2.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 2a must be greater than 0.

• If the number of students reported for Group 2a is greater than 0, then the sum of students reported for Groups

2b, 3, and 4 must be greater than 0.

• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2b:

• The number of students in Group 2b must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2b is greater than 0, then the sum of students reported for Group

3 and Group 4 must be greater than 0.

The system will perform the following edits on the data entered for Group 3:

• The number of students in Group 3 must be less than or equal to the number reported for Group 2b.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 3 must be greater than 0.

The system will perform the following edits on the data entered for Group 4:

• The number of students in Group 4 must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 4 must be greater than 0.

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Part B: Enter Information about Group 1

On this screen, you must report the Number of Group 1 students who were awarded aid and the Total amount of aid

awarded to Group 1 students in 2011-12 for each of the following Aid Types:

• Grant or scholarship aid from the federal government, state/local government, the institution, and other sources

known to the institution (line 01)

• Pell grants (line 02)

• Federal student loans (line 03)

Based on the information entered above, the Percentage of Group 1 students who were awarded aid and the Average

amount of aid awarded to Group 1 students are automatically calculated for each aid type upon saving the screen.

The system will perform the following General edit on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 1 students who were

awarded aid column, then the Total amount of aid awarded to Group 1 students column must contain a

value greater than 0; and vice versa.

The system will perform the following edits on the data entered for line 01:
• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 0.

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be less

than or equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The expected Average amount of aid awarded to Group 1 students for Grant or scholarship aid (line 01) is

based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the line 01 average amount must be

less than $15,000.

◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the line 01 average

amount must be less than $8,000.

The system will perform the following edits on the data entered for line 02:

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 0.

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 5%

of the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the number of students who were awarded Grant or scholarship aid (line 01).

• The Average amount of aid awarded to Group 1 students for Pell grants (line 02) must be less than

$6,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 1 students who were awarded Federal student loans (line 03) should be less than or

equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Federal student loans (line 03) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The Average amount of aid awarded to Group 1 students for Federal student loans (line 03) must be less

than $12,000.

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Part C: Enter Information about Group 2

Page 1

For your reference, the data you entered in Part A of this survey will be displayed on this screen. You must then enter the

Number of Group 2 students in Fall 2011 who are:

• Paying in-district tuition rates (line 01a)

• Paying in-state tuition rates (line 01b)

• Paying out-of-state tuition rates (line 01c)

The number of students in Group 2 whose residency status is Unknown (line 01d) is automatically calculated based on the

numbers entered above.

The system will perform the following edits on the data entered:

• For each residency status (in-district, in-state, and out-of-state), a value must be entered in the Number of

Group 2 students column.

• The Number of Group 2 students whose residency status is Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 2.

• The Number of Group 2 students whose residency status is Unknown (line 01d) should be less than or equal

to 30% of the total number of students in Group 2.

Page 2

On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each

of the following Aid Types:

• Grants or scholarships from federal, state, or local governments, or the institution (line 01)

◦ Federal grants (line 02)

▪ Pell grants (line 02a)

▪ Other Federal grants (line 02b)

◦ State/local government grants or scholarships (grants/scholarships/waivers) (line 03)

◦ Institutional grants or scholarships (scholarships/fellowships) (line 04)

• Loans to students (line 05)

◦ Federal loans (line 05a)

◦ Other loans (including private loans) (line05b)

For several of the Aid Types listed above, you will be asked to input the Total dollar amount of aid awarded to Group 2

students in 2011-12. Based on this value, the Percentage of Group 2 students who were awarded aid and the Average

amount of aid awarded to Group 2 students are automatically calculated for each type if aid upon saving the screen. Your

institution's prior year average is displayed for your reference.

The system will perform the following General edits on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 2 students who were

awarded aid, then the adjacent Total dollar amount of aid awarded to Group 2 students column must

contain a value greater than 0; and vice versa.

• For each required Aid Type, the Total dollar amount of aid awarded to Group 2 students is expected to be

greater than or equal to $100.
• For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%

range of the PY Average amount.

• The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2

students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).

• If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also

be greater than 0:

◦ Federal grants (line 02)

◦ State/local government grants or scholarships (line 03)

◦ Institutional grants or scholarships (line 04)

◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or

equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to the total number of students in Group 3 (Part A, Line 03).

• The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to

the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional

grants (line 04).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in

Part B of this component:

◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the

institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the Average amount of aid awarded

to Group 2 students must be less than $15,000.

◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the Average

amount of aid awarded to Group 2 students must be less than $8,000.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:

• The Number of Group 2 students who were awarded Federal grants (line 02) is expected to be greater than

0.

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the sum of the Number of Group 2 students who were awarded Pell grants (line 02a) and Other federal

grants (line 02b). 

• The sum of the amounts reported for Pell grants (line 02a) and Other Federal grants (line 02b) must be

greater than 0.
• The Average amount of aid awarded to Group 2 students for Federal grants (line 02) is expected to be less

than $10,000.

The system will perform the following edits on the data entered for line 02a:

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than 0.

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than or

equal to 5% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be less than or equal

to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Pell grants (line 02a) must be less than or equal to the

number of students who were awarded Federal grants (line 02).

• If you indicated in Part A that all undergraduates at your institution are full-time, first-time students, then the

number of students in Group 1 who receive Pell grants (Part B, Line 02) must be equal to the number of

students in Group 2 who receive Pell grants (Part C, Line 02a).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total amount of aid awarded to Group 1 for Pell grants in Part B is greater than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than or equal to the amount reported for the corresponding type of aid for Group

1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The Average amount of aid awarded to Group 2 students for Pell grants (line 02a) should be less than

$6,000.

The system will perform the following edits on the data entered for line 02b:

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) is expected to be less

than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) must be less than or

equal to the number of students who were awarded Federal grants (line 02).

• The Average amount of aid awarded to Group 2 students for Other Federal grants (line 02b) should be

less than $10,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the number of students who were awarded any Grants or scholarships (line

01).

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the total number of students in Group 2b.

• If your institution is a Public, 2-year or Public, 4-year-or-above institution, then the Number of Group 2

students who were awarded State/local government grants or scholarships (line 03) is expected to be

greater than 0.

• The expected Average amount of aid awarded to Group 2 students for State/local government grants or

scholarships (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above or Public, 2-year institution, then the line 03 average

amount must be less than $7,000.

◦ If your institution is a Public, less-than-2-year institution, then the line 03 average amount must be

less than $5,000.

The system will perform the following edits on the data entered for line 04:

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the total number of students in Group 2b.

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) is

expected to be greater than 0.

• The expected Average amount of aid awarded to Group 2 students for Institutional grants or

scholarships (line 04) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the line 04 average amount must be

less than $11,000.

◦ If your institution is a Public, 2-year institution, then the line 04 average amount must be less than

$7,000.

◦ If your institution is a Public, less-than-2-year institution, then the line 04 average amount must be

less than $3,000.

The system will perform the following edits on the data entered for line 05:

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2b (Part A, Line 02b).
• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2a.

• The Number of students who were awarded and accepted Loans to students (line 05) is expected to be

greater than 0.

• The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less

than $21,000.

The system will perform the following edits on the data entered for lines 05a:

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) must be less than

or equal to the number who were awarded and accepted Loans to students (line 05).

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) is expected to be

greater than 0.

• If the number of students reported for Group 1 is greater than 0, and that number is equal to the number of

students reported for Group 2, then the Number of students in Group 2 who were awarded Federal loans

(line 05a) must be equal to the amount reported for Federal loans in Group 1 (Part B).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Students in Group 2 who were awarded aid for Federal

loans (line 05a) must be less than the number reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Number of Group 1 students who were awarded aid for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Federal

loans (line 05a) must be less than or equal to the number reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Federal

loans (line 05a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total dollar amount of aid awarded to Group 1 students for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPIEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for

Federal loans (line 05a) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this survey:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than

$12,000.

The system will perform the following edits on the data entered for lines 05b:

• The Number of Group 2 students who were awarded and accepted Other loans (line 05b) must be less than or

equal to the number who were awarded and accepted Loans to students (line 05).

• The Average amount of aid awarded to Group 2 students for Other loans (line 05b) should be less than

$30,000.

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Part D: Enter Information about Group 3

On this screen, you must report the number of Group 3 students (full-time, first-time degree/certificate-seeking

undergraduates who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the federal

government, state/local government, or the institution) for academic years 2010-11 and 2009-10. For your reference, this

value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 3 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus with family (line 01b)

• Off-campus not with family (line 01c)

The number of Group 3 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

Additionally, you must Report the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students (line 02) for each academic year. The system will then

calculate the Average grant or scholarship aid from the federal government, state/local government, or the institution

awarded to Group 3 students (line 03) based on the reported values.
The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• If the total number of Group 3 students is less than the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be less

than the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

• If the total number of Group 3 students is equal to the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be equal

to the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number of students reported for 2010-11 is expected to be within a certain range of the

prior year (2009-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line

01d) should be less than or equal to 30% of the total number of Group 3 students for that same year (line 01).

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line 01d)

should be greater than or equal to 0. If this is not the case, you must adjust the number of students entered in

lines 01a through 01c so that the sum of the values in this column is less than or equal to the total number of

students in Group 3.

The system will perform the following edits on the data entered for line 02:

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 3 students (line

02) is expected to be greater than or equal to $100.

• If the number of Group 3 students is equal to the number of Group 2 students (as reported in Part A), then the

Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be equal

to the Total amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column

3).

• If the number of Group 3 students is less than the number of Group 2 students (as reported in Part A), then

the Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be

less than the Total amount of grant or scholarship aid awarded to Group 2 students in 2011-12 (Part C, Page 2,

Line 01, Column 3).

The system will perform the following edits on the data entered for line 03:

• For academic years 2011-12 and 2010-11, the Average grant or scholarship aid (line 03) must be within a

25% range of the prior year value.

• For academic years 2011-12 and 2010-11, if the Average grant or scholarship aid (line 03) is within a 25%

range of the prior year value, then line 03 is expected to be within a 15% range of the prior year value.

• The expected Average grant or scholarship aid (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the Average grant or scholarship aid

is expected be less than $15,000.

◦ If your institution is a Public, 2-year-or-less institution, then the Average grant or scholarship aid is

expected be less than $8,000.

Top

Part E: Enter Information about Group 4

On this screen, you must report the number of Group 4 students (full-time, first-time degree/certificate-seeking

undergraduates paying the in-state or in-district tuition rate who were awarded Title IV federal student aid) for 2011-12, 2010-

11, and 2009-10. For your reference, this value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 4 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus (with family) (line 01b)

• Off-campus (not with family) (line 01c)

The number of Group 4 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each academic year, the number of students entered for all applicable living arrangements (lines 01a through

01d) must equal the total Group 4 amount for that year.
• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009

-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or

equal to 30% of the total number of Group 4 students for that same year.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 4.

Additionally, you must report the Number of students in Group 4 who were awarded any Title IV aid (column 1), the

Number of students in Group 4 who were awarded any Title IV grant aid (column 2), and the Total grant or scholarship

aid awarded to Group 4 students from the federal government, state/local government, or the institution (column 3) for

the following income levels for 2011-12 (section 2), 2010-11 (section 3), and 2009-10 (section 4):

• $0-30,000 (line a)

• $30,001-48,000 (line b)

• $48,001-75,000 (line c)

• $75,001-110,000 (line d)

• $110,001 and more (line e)

A Total all income levels (line f) value is calculated for each column, and the Average amount of grant or scholarship aid

awarded to Group 4 students (column 4) is calculated for each income level, based on the numbers entered above.

The system will perform the following edits on the data entered for each academic year (lines 02 through 04):

• If a value greater than 0 is reported for the Number of Group 4 students who were awarded any Title IV

aid (column 1), then a value greater than 0 must also be entered for the Total amount of grant or scholarship

aid awarded (column 3); and vice versa.

• The total Number of Group 4 students who were awarded any Title IV aid for all income levels (line f,

column 1) should be equal to the total number of students in Group 4 (Part A, Line 04).

• For each income level, the Number of Group 4 students who were awarded any Title IV grant aid (column

2) must be less than or equal to the Number of Group 4 students who were awarded any Title IV aid

(column 1).

• For each income level, if the Number of Group 4 students who were awarded any Title IV grant aid

(column 2) is greater than 0, then Total amount of grant or scholarship aid awarded to Group 4 students

(column 3) must be greater than 0.

• For 2011-12 and 2010-11, the Total amount of grant or scholarship aid awarded to Group 4 students 

reported across all income levels (line f, column 3) is expected to be within a 25% range of the

corresponding prior year amount.

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 4

students reported across all income levels (line f, column 3) should be less than or equal to the Total dollar

amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column 3).

• For each income level, the Average amount of grant or scholarship aid awarded to Group 4 students is

expected to be greater at lower income levels than at higher ones.

Top

Part F: Net Price Calculation for Group 3

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance, the Average

amount of grant or scholarship aid awarded to Group 3 students from the federal government, state/local

government, and the institution, and the Average institutional net price for Group 3 students. This information is posted

on the U.S. Department of Education's College Navigator website and used in the U.S. Department of Education's College

Affordability and Transparency Lists.

The system will perform the following edits on the data entered:

• For each academic year, the Average institutional net price for Group 3 students should be greater than

zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must fix it by

adjusting your entries in the previous sections of this survey. If the calculated average is correct, you must enter

an explanation for why this is true. In addition, you may wish to add information in the context box at the bottom

of the screen. 

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

Top
Part G: Net Price Calculation for Group 4

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance by income level,

the Average amount of grant or scholarship aid awarded to Group 3 students from the federal government,

state/local government, and the institution total and by income level, and the Average institutional net price for Group 4

students. This information is then included on the U.S. Department of Education's College Navigator website.

The system will perform the following edits on the data entered:

• For 2011-12, the Average institutional net price for Group 4 students for each income level should be

greater than zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must

fix it by adjusting your entries in the previous sections of the survey. If the calculated average is correct, you

must enter an explanation for why this is true. In addition, you may wish to add information in the context box at

the bottom of the screen.

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

Top
2012-13 Survey Materials > Form date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (public

program reporters)

Part A 

Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried

forward to other parts of the Student Financial Aid component.

In the fields below, report the number of students in each of the following groups.

2011-12 YOUR

PRIOR

YEAR DATA

2010-11

01.Group 1

All undergraduate students

 

02.Group 2

Of those in Group 1, those who are full-time, first-time degree/certificate-seeking

 

02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to

students, or grant or scholarship aid from the federal government, state/local

government, the institution, or other sources known to the institution

 

02b. Of those in Group 2, those who were awarded any loans to students or grant or

scholarship aid from the federal government, state/local government, or the

institution

 

03.Group 3

Of those in Group 2, those enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded grant or scholarship aid from the

following sources: the federal government, state/local government, or the institution

 

04.Group 4

Of those in Group 2, those enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded any Title IV federal student aid

 
 Image description. These context notes may be posted on the College Navigator website. End of image description.

Part B 

Part B – Enter Information about Group 1

Part B includes information about Group 1. Group 1 students are all undergraduate students enrolled any time during

academic year 2011-12.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• All undergraduate

students

• Grant or scholarship aid

from the federal

government

• Grant or scholarship aid

from state/local

government

• Grant or scholarship aid

from the institution

• Grant or scholarship aid

from other sources known

to the institution

• Loans to students from the

federal government

• Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

In the fields below, report the number of Group 1 students and the total amount of aid awarded to these

students for each type of aid.

Information from Part A: 2011-12

Group 1

All undergraduate students

(This number is carried forward from Part A, Line 01)

 

Aid Type 2011-12

Number of Group

1 students who

were awarded aid

Percentage of

Group 1 students

who were awarded

aid

Total amount of aid

awarded to Group

1 students

Average amount

of aid awarded to

Group 1 students

01. Grant or scholarship aid from the

federal government, state/local

government, the institution, and

other sources known to the

institution

 

02. Pell grants 

03. Federal student loans 

 You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.
Part C, Page 1 

Part C, Page 1 - Enter Information about Group 2

Part C includes information about Group 2. Group 2 students are all full-time, first-time degree/certificate-seeking

undergraduate students enrolled any time during academic year 2011-12.

In the fields below, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition

rates. If your institution does not offer different rates, report all students as paying in-state tuition rates.

Information from Part A: 2011-12

Group 2

Full-time, first-time degree/certificate-seeking

undergraduates

(This number is carried forward from Part A, Line 02)

 

Group 2 students: YOUR PRIOR YEAR

DATA

2011-12 2010-11

Number of Group

2 students

Percentage of

Group 2 students

Percentage of

Group 2 students

01. 01a. paying in-district tuition rates 

01b. paying in-state tuition rates 

01c. paying out-of-state tuition rates 

01d. Unknown (calculated value)

This value is calculated using the following

formula: [A02-(C01a+C01b+C01c)]

 
Part C, Page 2 

Part C, Page 2 - Enter Information about Group 2

Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2011-12.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time degree/certificateseeking undergraduate students

enrolled any time during academic year

2011-12

• Grant or scholarship

aid from the federal

government

• Grant or scholarship

aid from state/local

government

• Grant or scholarship

aid from the

institution

• Loans to students

from the federal

government and from

other sources,

including private or

other loans

• Do not include grant

or scholarship aid

from private or other

sources

• Do not include PLUS

loans or loans made

to anyone other than

the student

• Any time during

academic year

2011-12

• For program

reporters, this is

the aid year

period from July

1, 2011 through

June 30, 2012.

In the fields below, report the number of Group 2 students and the total amount of aid awarded to these

students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,

a student can appear in more than one aid category.

Information from Part A: 2011-12

Group 2

Full-time, first-time degree/certificate-seeking undergraduates

(This number is carried forward from Part A, Line 02)

 

Group 2a

Of those in Group 2, those who were awarded any Federal Work Study,

loans to students, or grant or scholarship aid from the federal

government, state/local government, the institution, or other sources

known to the institution

(This number is carried forward from Part A, Line 02a)

 

Group 2b

Of those in Group 2, those who were awarded any loans to students or

grant or scholarship aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A, Line 02b)

 

Group 3

Of those in Group 2, those who were awarded grant or scholarship aid

from the federal government, state/local government, or the institution

 

Aid Type YOUR

PRIOR

YEAR DATA

2011-12 2010-11

Number of

Group 2

students who

were awarded

aid

Percentage of

Group 2

students who

were awarded

aid

Total amount

of aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

01.Grants or scholarships from the

federal government, state/local

government, or the institution

 

02. Federal grants 

02a. Pell grants 

02b. Other federal grants 

03. 
 Image description. These context notes may be posted on the College Navigator. End of image description.

State/local government grants or

scholarships

(grants/scholarships/waivers)

 

04. Institutional grants or scholarships

(scholarships/fellowships)

 

05. Loans to students 

05a. Federal loans 

05b. Other loans (including

private loans)

 

 You may use the space below to provide context for the data you've reported above. These context notes

may be posted on the College Navigator website and should be written to be understood by students and

parents. For example, institutions may report here other sources of private aid not included in the categories

above.
Part D 

Part D - Enter Information about Group 3

Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12

paying the in-state or in-district tuition rate who were awarded grant or scholarship aid from the following sources:

the federal government, state/local government, or the institution. The information you report in this part will be used in

Part F to calculate average institutional net price.

Note:

In this part, you must report information for your institution’s largest program. Your largest program is the program with

the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest

program.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in your institution’s

largest program paying the

in-state or in-district

tuition rate who were

awarded grant or scholarship

aid from the following

sources: the federal

government, state/local

government, or the

institution

• Do not include students who

were awarded only grant or

scholarship aid from private

or other sources, or students

who were awarded only nongrant aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or

scholarship aid from private or

other sources

• Any time during

academic year

2011-12 (the aid

year period from

July 1, 2011

through June 30,

2012)

In the fields below, report the number of Group 3 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students.

Largest Program Information from the IPEDS Institutional Characteristics

component

2011-12

CIP Code 

Title 

Information from Part A: 2011-12 YOUR PRIOR

YEAR DATA

2010-11

YOUR PRIOR

YEAR DATA

2009-10

Group 3

Full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution’s largest program paying the in-state or indistrict tuition rate who were awarded grant or scholarship aid from the

following sources: the federal government, state/local government, or the

institution

(This number is carried forward from Part A, Line 03)

 

01. Report the number of Group 3 students with the

following living arrangements:

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using the

following formula: [A03-

(D01a+D01b+D01c)]

 

02. Report the total amount of grant or scholarship aid

from the federal government, state/local government,

or the institution awarded to Group 3 students

03. Average grant or scholarship aid from the federal

government, state/local government, or the institution

awarded to Group 3 students (calculated value).

This value is calculated using the following formula:

[D02/A03]

 
You may use the space below to provide context for the data you've reported above.
Part E 

Part E – Enter Information about Group 4

Part E includes financial aid information about Group 4. Group 4 students are full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12

paying the in-state or in-district tuition rate who were awarded any Title IV federal student aid. The information you

report in this part will be used in Part G to calculate average institutional net price by income level.

Note:

In this part, you must report information for your institution’s largest program. Your largest program is the program with

the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest

program.

For this part report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in your

institution’s largest

program paying the instate or in-district

tuition rate who were

awarded any Title IV

federal student aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or scholarship

aid from private or other sources

• Do not include loan amounts

• Do not include Federal Work Study

amounts

• Any time during

academic year 2011-

12 (the aid year

period from July 1,

2011 through June

30, 2012)

In the fields below, report the number of Group 4 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students by income level.

Largest program:

CIP Code 

Title 

Information from Part A: 2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking undergraduate

students enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded any Title IV

federal student aid

(This number is carried forward from Part A, Line 04)

 

01. Report the number of Group 4 students with the

following living arrangements:

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using

the formula: [A04-

(E01a+E01b+E01c)]

 

2011-12

Number of

Group 4

students who

were

awarded any

Title IV aid

Number of

Group 4

students who

were awarded

any grant or

scholarship aid

from the

following

sources: the

federal

government,

state/local

government, or

the institution

Total amount of

grant or

scholarship aid

awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Average

amount of

grant or

scholarship aid

awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Col. 1 Col. 2 Col. 3 Col. 4

02. Income level

02a. $0-30,000 
02b. $30,001-48,000 

02c. $48,001-75,000 

02d. $75,001-110,000 

02e. $110,001 and

more

 

02f. Total all income

levels

 

2010-11

Col. 1 Col. 2 Col. 3 Col. 4

03. Income level

03a. $0-30,000 

03b. $30,001-48,000 

03c. $48,001-75,000 

03d. $75,001-110,000 

03e. $110,001 and

more

 

03f. Total all income

levels

 

2009-10

Col. 1 Col. 2 Col. 3 Col. 4

04. Income level

04a. $0-30,000 

04b. $30,001-48,000 

04c. $48,001-75,000 

04d. $75,001-110,000 

04e. $110,001 and

more

 

04f. Total all income

levels

 

You may use the space below to provide context for the data you've reported above.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part F 

Part F - Net Price Calculation for Group 3

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about data your institution

reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

Largest program:

CIP Code 

Title 

01. Published tuition and required fees (lower of in-district or

in-state)

 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with

family)

 

04. Number of Group 3 students by living arrangement

04a. On campus 

04b. Off-campus (with family) 

04c. Off-campus (not with

family)

 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance

This value is calculated using the following formula:

[F01+F02+F05]

 

07. Average amount of grant or scholarship aid awarded

to Group 3 students from the following sources: the

federal government, state/local government, and the

institution

 

08. Average institutional net price for Group 3 students

This value is calculated using the following formula: [F06

-F07]

 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and

Transparency Lists.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part G 

Part G - Net Price Calculation for Group 4

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about data your institution

reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

Largest program:

CIP Code 

Title 

01. Published tuition and required fees (lower of in-district or instate)

 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with family) 

04. Number of Group 4 students by living arrangement

04a. On campus 

04b. Off campus (with family) 

04c. Off-campus (not with family) 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance

This value is calculated using the following formula:

[G01+G02+G05]

 

07. Average amount of grant or scholarship aid awarded to

Group 4 students from the following sources: the federal

government, state/local government, and the institution.

 

07a. $0-30,000 

07b. $30,001-48,000 

07c. $48,001-75,000 

07d. $75,001-110,000 

07e. $110,001 and more 

08. Average institutional net price for Group 4 students

This value is calculated using the following formula: [G06-

G07]

08a. $0-30,000 

08b. $30,001-48,000 

08c. $48,001-75,000 

08d. $75,001-110,000 

08e. $110,001 and more 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
Prepared by 

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other

Name:

Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there

are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.

The time it took to prepare this component is being collected so that we can continue to improve our estimate of the

reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,

query and search data sources, complete and review the component, and submit the data through the Data Collection

System.

Thank you for your assistance.
2012-13 Survey Materials > Instructions date: 12/4/2012

Student Financial Aid, Public Program Reporters

Purpose of Component

The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about

financial aid provided to various groups of undergraduate students in order to meet requirements

of the Higher Education Act of 1965 (HEA), as amended. Item areas include:

• Financial aid about all undergraduate students

• Financial aid about all full-time, first-time degree/certificate-seeking students

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded grant aid. For public institutions, this

includes only students who paid the in-state or in-district tuition rate. For program

reporters, this includes only students enrolled in the institution's largest program.

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded any Title IV federal student aid by

income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded grant aid. For public institutions, this includes only students who paid the in-state

or in-district tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded any Title IV federal student aid by income. For public institutions, this includes

only students who paid the in-state or in-district tuition rate. For program reporters, this

includes only students enrolled in the institution's largest program.

Who Must Report

Institutions that had undergraduate students enrolled any time during academic year 2011-12

must report.

Changes in Reporting

• Only one year of data will be collected for existing institutions. New institutions will need to report

multiple years of data. Changes to prior years of data must be made in the Prior Year Revision

System.

• SFA is now part of the Winter collection. The Winter collection will close for keyholders on February 6,

2013.

• In Part E (data for Group 4), Column 2 has been revised for clarity. It now more clearly matches with

the data in Column 3.

General Instructions

What You Will Need

The institution’s financial aid system should be the beginning basis for reporting to this IPEDS

component.

Data providers for this component should be familiar with college and university

practices associated with student financial aid. In general, there are two types of financial aid data

that will be requested in this component. These types are:

• Numbers of students that meet certain conditions

• Total aid dollars awarded to these students

To complete this component, data providers will need the following:
 Image description. SFA Overview End of image description.

1. Financial aid information about the following student groups:

• Group 1. All undergraduate students

• Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students

• Group 3. Of the students in Group 2, those enrolled in the institution's largest program

who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid

from the following sources: the federal government, state/local government, or the

institution.

• Group 4. Of the students in Group 2, those enrolled in the institution's largest program

who paid the in-state or in-district tuition rate and were awarded Title IV federal student

aid.

2.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in the institution's largest program who paid the in-state or indistrict tuition rate and were awarded grant or scholarship aid during the reporting period. 

3.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in the institution's largest program who paid the in-state or indistrict tuition rate and were awarded Title IV federal student aid during the reporting period. 

4.    Income levels for full-time, first-time degree/certificate-seeking undergraduate students

enrolled in the institution's largest program who paid the in-state or in-district tuition rate and

were awarded Title IV federal student aid during the reporting period.

About the Data

Five different types of data appear in this component. There are data:

• That institutions provide from their own financial aid records

• That are prior year data, shown in red, which can be used as a comparison with the current

year's data being reported

• That are carried forward from the IPEDS Institutional Characteristics (IC) component and

the IPEDS 12-month Enrollment (E12) component that your institution completed

• That are carried forward from one part of the Student Financial Aid component to another

part to ensure that the data are internally consistent

• That are calculated from the other data elements

In the latter two cases, the data provider should check that the data that are carried forward and

calculated are consistent with the data in the institution's underlying financial aid records. If the

data carried forward or calculated are not consistent with the institution's records, then an error in

data entry may have occurred.

Context Boxes
Optional context boxes throughout the component allow institutions to provide more information

regarding reported data. Note that the information in these context boxes may be posted on the

U.S. Department of Education’s College Navigator website. NCES will review entries in these

context boxes for applicability and appropriateness before posting them on College Navigator.

However, institutions should ensure that entries in these context boxes are free from grammatical

and spelling errors and are written to be understood by students and parents.

Interactive Edits

This component contains interactive edits that will check for blank fields, invalid values, or values

that fall outside expected ranges. Some error messages will require you to confirm or explain the

values that you entered. Some error messages are fatal and will require you to contact the IPEDS

Help Desk (1-877-225-2568 or ipedshelp@rti.org) for resolution.

Coverage

Reporting Period

The data reported for this component should be for academic year 2011-12. For the purposes of

reporting to SFA, "academic year 2011-12" is the aid year period from July 1, 2011 through June

30, 2012.

Program reporters will report students' aid data for an institutionally-defined academic year. This is

the academic year length, in weeks, used by your institution to calculate your Pell budget. It must

begin within the aid year period specified above and will vary from student to student depending

on when he or she enrolled.

Student Cohort

The student cohort covered by this component includes undergraduate students enrolled any time

during academic year 2011-12 (the aid year period from July 1, 2011 through June 30, 2012).

What to Include

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such

as the U.S. Department of Education, including Title IV federal student aid grants such as Pell grants,

Federal Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants

(ACG), National Science and Mathematics Access to Retain Talent (National SMART) Grants, and

Teacher Education Assistance for College and Higher Education (TEACH) Grants. Also include needbased and merit-based educational assistance funds and training vouchers provided from other

federal agencies and/or federally-sponsored educational benefits programs.

Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no

longer treated as Estimated Financial Assistance for Federal Student Aid purposes. For more

information, visit http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

• Federal loans to students: Monies from the federal government that must be repaid for which the

student is the designated borrower. This type of aid includes all Title IV federal student loan aid such

as Federal Perkins Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL

Stafford Loans. Do not include PLUS loans and other federal loans not made directly to the student.

• State/local government grants (grants/scholarships/waivers): Grants that were awarded by

your state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and

Robert C. Byrd Honors Scholarships. Include merit-based grants or scholarships that were provided by

your state or local government. Also include tuition and fee waivers for which your institution was

reimbursed by a state or local government agency.

• Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and

fellowships granted and funded by the institution and/or individual departments within the institution

and are limited to students attending your institution. Also include scholarships targeted to certain

individuals (e.g., based on state of residence, major, or participation in athletic activities) for which

the institution designates the recipient. Also include institutional tuition and fee waivers for which

your institution was not reimbursed by a state or local government agency. This is not intended to

include Federal Work Study.

• Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club

Scholarship).
• Private loans to students: Monies that must be repaid to the lending institution for which the

student is the designated borrower. Include all institutionally- and privately-sponsored loans. Do not

include loans that are not made directly to the student.

NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to

loans awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was

awarded to students. This amount may be different from the amount that was actually disbursed to students.

For example, a student may be awarded grant or scholarship aid at the beginning of the academic year but

then leave the institution before the entire amount is disbursed. In this case, institutions should report the

original amount of grant or scholarship aid that was awarded. For reporting loans to students, institutions

should continue to report on loans that were awarded to the student.

Note also that different types of financial aid should be reported for different groups of students. Please

review the instructions and the screens carefully to ensure that you are reporting the correct types of financial

aid in the appropriate parts.

Institutions need to report aid in this component such that the net price calculations shown on College

Navigator and used for the College Affordability and Transparency lists are a reflection of what students

actually pay.

In cases where a student is awarded aid for multiple institutionally-defined academic years within one aid

year period, institutions should report only aid awarded for the student's first institutionally-defined academic

year.

For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated

count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more

than one aid category.

What NOT to Include

Do not report student counts or aid amounts for the following:

• Students who were only graduate students at the institution during the reporting period

• Students who were enrolled exclusively in courses not creditable toward a certificate/degree

• Students who were enrolled exclusively in Continuing Education Units (CEUs)

• Students who were exclusively auditing classes

Do not report Federal Work Study amounts into any total aid amounts.

Do not report loans that are made to someone other than the student.

Where to Get Help

IPEDS Help Desk

Phone: 1-877-225-2568

Email: ipedshelp@rti.org

Association for Institutional Research Website

The Association for Institutional Research website contains several tutorials on IPEDS data

collection and other valuable resources.

IPEDS Resources Page

The IPEDS Resources Page contains frequently asked questions, a link to the IPEDS glossary, an

archive of survey instruments, and other relevant information.

Where the Data Will Appear

Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.

At the institution level, data will appear in:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports

At the aggregate level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education

Detailed Instructions

This section provides line-by-line instructions for each part of the Student Financial Aid component.
Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the data you report on this

screen will be carried forward to other parts of the Student Financial Aid component.

Instructions:

In the fields provided, report the number of students in each of the following groups:

Item Description

01. Group 1

All undergraduate students

Report the number of all undergraduate students who were enrolled any time during

academic year 2011-12. Include all new and continuing undergraduate students (fulltime students, part-time students, degree/certificate-seeking students, nondegree/certificate-seeking students, and all others). This number will be preloaded

from your institution's IPEDS 12-month Enrollment component, but it may be modified

if necessary. If you have questions about the value that has been preloaded in this

field, please contact your institution’s IPEDS Keyholder.

02. Group 2

Of those in Group 1, those who are full-time, first-time degree/certificateseeking

Report the number of students who are full-time, first-time degree/certificate-seeking

undergraduates.

02a. Of those in Group 2, those who were awarded any Federal Work

Study; loans to students; or grant or scholarship aid from the

federal government, state/local government, the institution, or

other sources known to the institution

Report the number of students who were awarded any of the following:

• Federal Work Study;

• Government and/or private loans to students;

• Grant or scholarship aid from the federal government,

state/local government, or the institution; or

• Grant or scholarship aid from other sources known to the

institution, such as aid from private sources (e.g., Rotary Club

Scholarship).

Note that the students reported in Line 02a are not defined as a

particular group because no additional financial aid information will be

collected about these students.

02b. Of those in Group 2, those who were awarded any loans to

students or grant or scholarship aid from the federal

government, state/local government, or the institution

Report the number of students who were awarded any of the following:

• Government and/or private loans to students; or

• Grant or scholarship aid from the federal government,

state/local government, or the institution.

Note that the students reported in Line 02b are not defined as a

particular group because no additional financial aid information will be

collected about these students.

03. Group 3

Of those in Group 2, those enrolled in your institution's largest program who

paid the in-state or in-district tuition rate and were awarded grant or

scholarship aid from the following sources: the federal government,

state/local government, or the institution
Report students who were awarded grant or scholarship aid from the following

sources: the federal government, state/local government, or the institution. Do not

include students who were awarded aid only from other sources.

04. Group 4

Of those in Group 2, those enrolled in your institution's largest program who

paid the in-state or in-district tuition rate and were awarded any Title IV

federal student aid

Report students who were awarded any Title IV federal student aid (i.e., report

students who were awarded federal grant aid or who were awarded federal work study

or federal student loans).

Title IV federal student aid includes:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant

(FSEOG), Academic Competitiveness Grant (ACG), National Science and

Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and

Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1

This part is intended to collect information about the number of Group 1 students and the total

amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate

students enrolled any time during academic year 2011-12.

For this part, report:

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         All undergraduate

students

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Grant or scholarship aid

from other sources known to

the institution

·        Loans to students from the

federal government

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

Data carried forward from Part A include the following:

Information from Part A: 2011-12

Group 1

All undergraduate students

(This number is carried forward from Part A,

Line 01)

Carried forward from Part A

Instructions:

In the fields provided, report the number of Group 1 students and the total amount of aid awarded

to these students for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

the institution, and other sources known to the institution

Column 1. Report the number of students in Group 1 who were awarded grant or

scholarship aid from the federal government, state/local government, the institution, and

other sources known to the institution.

Column 2. The percentage of students in Group 1 who were awarded grant or scholarship

aid is calculated for you.
Column 3. Report the total dollar amount of grant or scholarship aid from the federal

government, state/local government, the institution, and other sources known to the

institution awarded to Group 1 students.

Column 4. The average amount of grant or scholarship aid awarded to Group 1 students

is calculated for you.

02. Pell grants

Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not

include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 2. The percentage of Group 1 students who were awarded Pell grants is

calculated for you.

Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do

not include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 4. The average amount of Pell grants awarded to Group 1 students is calculated

for you. 

03. Federal student loans

Column 1. Report the number of Group 1 students who were awarded federal loans to

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 2. The percentage of Group 1 students who were awarded federal student loans

is calculated for you.

Column 3. Report the total dollar amount of federal student loans awarded to Group 1

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 4. The average amount of federal student loans awarded to students in Group 1

is calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and should

be written to be understood by students and parents. Make sure that your entries are free

from grammatical and spelling errors.

Part C, Page 1 - Enter Financial Aid about Group 2

This part is intended to collect information about the number of Group 2 students who may be

paying different tuition rates. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2011-12.

Data carried forward from Part A include the following:

Information from Part A: 2011-12

Group 2

Full-time, first-time degree/certificate-seeking

undergraduates

(This number is carried forward from Part A,

Line 02)

Carried forward from Part A

Instructions:

In the fields provided, report the number of Group 2 students paying in-district, in-state, and outof-state tuition rates. 

Item Description

01. 01a. Group 2 students paying in-district tuition rates

Column 1. Report the number of Group 2 students paying the in-district tuition

rate.
Column 2. The percentage of Group 2 students paying the in-district tuition rate

is calculated for you.

01b. Group 2 students paying in-state tuition rates 

Column 1. Report the number of Group 2 students paying the in-state tuition

rate.

Column 2. The percentage of Group 2 students paying the in-state tuition rate is

calculated for you.

01c. Group 2 students paying out-of-state tuition rates 

Column 1. Report the number of students in Group 2 paying the out-of-state

tuition rate.

Column 2. The percentage of students in Group 2 paying the out-of-state tuition

rate is calculated for you.

01d. Unknown (calculated value)

Column 1. The number of students in Group 2 whose tuition rate is unknown is

generated for you. This value is calculated using the following formula: [A02 –

(C01a + C01b + C01c)].

 

Column 2. The percentage of students in Group 2 whose tuition rate is unknown

is calculated for you.

Part C, Page 2 - Enter Financial Aid about Group 2

This part is intended to collect information about the number of Group 2 students and the total

amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled any time during academic year

2011-12.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students 

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·        Loans to students from the

federal government and from

other sources, including private

loans

·         Do not include grant or

scholarship aid from private or

other sources

·         Do not include PLUS loans

or loans made to anyone other

than the student

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

Data carried forward from Part A include the following:

Information from Part A: 2011-12

Group 2a

Of those in Group 2, those who were awarded

any Federal Work Study, loans to students, or

grant or scholarship aid from the federal

government, state/local government, the

institution, or other sources known to the

institution

(This number is carried forward from Part A,

Line 02a)

Carried forward from Part A
Group 2b

Of those in Group 2, those who were awarded

any loans to students or grant or scholarship

aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A,

Line 02b)

Carried forward from Part A

Note: Two aid categories in this section are further disaggregated into subcategories. Because

students may be awarded more than one type of aid, the sum of the values you enter in the

subcategories will not necessarily equal the value you enter in the aid category. However, the total

number of students reported for the aid category cannot exceed the sum of subcategories. (For

example, the number of students who were awarded federal grants cannot exceed the sum of the

number of students who were awarded Pell grants and the number who were awarded other

federal grants). In addition, the total number of students reported for an aid category must be at

least as large as the largest of those reported in a subcategory.

Instructions:

In the fields provided, report the number of Group 2 students and the total amount of aid they

were awarded for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

and the institution

 Column 1. Report the number of Group 2 students who were awarded one or

more grants or scholarships from the federal government, state/local government, or the

institution. If a student appears in more than one type of aid category in Lines 02 through

04, that student should only be counted once for Line 01. Do not include students who

were awarded only grants or scholarships from private sources (e.g., Rotary Club

Scholarship).

Column 2. The percentage of Group 2 students who were awarded one or more grants or

scholarships from the federal government, state/local government, or the institution will

be calculated for you.

Column 3. The total dollar amount for Line 01 will be calculated for you. This value is

calculated using the following formula: [(Line 02, Column 3) + (Line 03, Column 3) +

(Line 04, Column 3)].

Column 4. The average amount of grants or scholarships from the federal government,

state/local government, or the institution awarded to Group 2 students will be calculated

for you.

02. Federal grants

This aid category is disaggregated into the following two subcategories: Pell grants and

other federal grants.

Column 1. Report the number of Group 2 students who were awarded one or more

grants from the federal government. This includes Pell grants and other federal grants. If

a student appears in more than one type of aid category in Lines 02a or 02b, that student

should only be counted once for Line 02. Note that this number should be at least as

large as the largest number reported in Line 02a, Column 1 or Line 02b, Column

1. In addition, this number cannot exceed the sum of [(Line 02a, Column 1) +

(Line 02b, Column 1)].

Column 2. The percentage of Group 2 students who were awarded one or more grants

from the federal government will be calculated for you.

Column 3. The total dollar amount for Line 02 will be calculated for you. This value is

calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].

Column 4. The average amount of grants from the federal government awarded to Group

2 students will be calculated for you.

02a. Pell grants
Column 1. Report the number of Group 2 students who were awarded a

Pell grant.

Column 2. The percentage of Group 2 students who were awarded a Pell

grant will be calculated for you.

Column 3. Report the total dollar amount of all Pell grants awarded to

Group 2 students.

Column 4. The average amount of Pell grants awarded to Group 2

students will be calculated for you.

02b. Other federal grants

Column 1. Report the number of Group 2 students who were awarded

other federal grants. Other federal grants include Title IV grant aid other

than a Pell grant.

Column 2. The percentage of students Group 2 students who were

awarded other federal grants will be calculated for you.

Column 3. Report the total dollar amount of all other federal grants

awarded to Group 2 students.

Column 4. The average amount of other federal grants awarded to Group

2 students will be calculated for you.

03. State/local government grants or scholarships (grants/scholarships/waivers)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from a state/local government. This includes grants, scholarships, or

waivers funded by a state or local government. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from a state/local government will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from a state/local

government awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from a state/local government

awarded to Group 2 students will be calculated for you.

04. Institutional grants or scholarships (scholarships/fellowships)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from the institution. This includes grants, scholarships, or fellowships

funded by the institution. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from the institution will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from the institution

awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from the awarded to Group 2

students will be calculated for you.

05. Loans to students

This aid category is disaggregated into the following two subcategories: federal loans and

other loans.
Column 1. Report the number of Group 2 students who were awarded one or more loans

to students. This includes loans from the federal government and from other sources

(including private lenders). If a student appears in more than one type of loan category in

Lines 05a or 05b, that student should only be counted once for Line 05. Note that this

number should be at least as large as the largest number reported in Line 05a,

Column 1 or Line 05b, Column 1. In addition, this number cannot exceed the sum

of [(Line 05a, Column 1) + (Line 05b, Column 1)].

Column 2. The percentage of Group 2 students who were awarded one or more loans to

students will be calculated for you.

Column 3. The total dollar amount for Line 05 will be calculated for you. This value is

calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].

Column 4. The average amount of loans to students awarded to Group 2 students will be

calculated for you.

05a. Federal loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from the federal government. Do not include

loans to others (e.g., PLUS loans to parents) and do not include any other

type of grant or loan aid.

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from the federal government will be calculated for

you.

Column 3. Report the total dollar amount of all loans to students from the

federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from the federal

government awarded to Group 2 students will be calculated for you.

05b. Other loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from sources other than the federal

government. This includes private loans to students. Do not include loans

to others (e.g., loans to parents).

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from sources other than the federal government

will be calculated for you.

Column 3. Report the total dollar amount of all loans to students from

sources other than the federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from sources other

than the federal government awarded to Group 2 students will be

calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. For

example, institutions may report in the context box other sources of private aid not

included in the categories above (e.g., Rotary Club Scholarship). The information you

enter in this context box may be posted on College Navigator and should be written to be

understood by students and parents. Make sure that your entries are free from

grammatical and spelling errors.

Part D - Enter Financial Aid about Group 3

This part is intended to collect information used to estimate the average net price for Group 3

students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution's largest program any time during academic year 2011-12 who paid the

in-state or in-district tuition rate and were awarded grant or scholarship aid from the following

sources: federal government, state/local government, or the institution. Students who were

awarded only grant or scholarship aid from private or other sources, or students who were

awarded only non-grant aid should not be included in this group.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in your institution's

largest program who paid the

in-state or in-district tuition

rate and were awarded grant

or scholarship aid from the

following sources: the federal

government, state/local

government, or the institution

·         Do not include students

who were awarded only grant

or scholarship aid from private

or other sources, or students

who were awarded only nongrant aid.

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 3

Full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your

institution's largest program who paid the instate or in-district tuition rate and were

awarded grant or scholarship aid from the

following sources: the federal government,

state/local government, or the institution

(This number is carried forward from Part A,

Line 03)

Carried forward

from Part A

Note: In this part, you will be asked to report living arrangement information for Group 3

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled, she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

Instructions:

In the fields provided, report the number of Group 3 students with each type of living arrangement

and the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to these students. 

Item Description
01. Report the number of Group 3 students with the following living arrangements.

01a. On-campus. Report the number of Group 3 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 3 students who lived

off-campus not with their parents or guardians.

01d. Unknown (calculated). This value is calculated using the following formula: [A03

– (D01a + D01b + D01c)], where A03 is the number of Group 3 students that you

entered in Part A, Line 03. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.

02. Report the total amount of grant or scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students

Report the total dollar amount of grants and scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students. Exclude grant or

scholarship aid from private sources (e.g., Rotary Club Scholarship) and exclude all loan

aid.

03. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

The average grant or scholarship aid from the federal government, state/local government,

or the institution awarded to Group 3 students will be calculated for you. This value is

calculated using the following formula: [D02/A03]. This amount will be used in Part F to

calculate net price.

Part E - Enter Financial Aid about Group 4

This part is intended to collect information used to estimate the average net price for Group 4

students in Part G.

Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in

your institution's largest program any time during academic year 2011-12 who paid the in-state or

in-district tuition rate and were awarded any Title IV federal student aid (i.e., students who were

awarded federal grant aid or who were awarded federal work study or federal student loans).

Title IV federal student aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic

Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent

Grant (National SMART Grant), Teacher Education Assistance for College and Higher

Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or

FFEL Stafford Loan

For this part, report: 

For These Students The Following Type(s) of Aid Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in your institution's

largest program who paid the in

-state or in-district tuition rate

and were awarded any Title IV

federal student aid

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Do not include loan

amounts.

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)
·         Do not include Federal Work

Study amounts.

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your

institution's largest program who paid the instate or in-district tuition rate and were

awarded any Title IV federal student aid

(This number is carried forward from Part A,

Line 04)

Carried forward

from Part A

Notes: In this part, you will be asked to report living arrangement information for Group 4

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

In this part, you will also be asked to report the number of students in Group 4 and the total

amount of grant or scholarship aid they were awarded by income level. To determine the income

level of the student, use the income that was used by the institution’s financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will

include the parents’ adjusted gross income and the student’s adjusted gross income. For

independent students this will include the student’s adjusted gross income.

Instructions:

In the fields provided, report the number of Group 4 students with each type of living

arrangement. 

Item Description

01. Report the number of Group 4 students with the following living arrangements.

01a. On-campus. Report the number of Group 4 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 4 students who lived

off-campus not with their parents or guardians.

01d. Unknown (calculated). This value is calculated using the following formula: [A04

– (E01a + E01b + E01c)], where A04 is the number of Group 4 students that you

entered in Part A, Line 04. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid

(column 1); the number of Group 4 students who were awarded any grant or scholarship aid from

the federal government, state/local government, or the institution (column 2); and the total

amount of grant or scholarship aid from the federal government, state/local government, or the

institution awarded to these students by income level (column 3). 

Item Description

02. 02a. $0–30,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02b. $30,001–48,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02c. $48,001–75,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02d. $75,001–110,000Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02e. $110,001 and

more

Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02f. Total all income

levels

Column 1. The total number of Group 4 students who were

awarded any Title IV aid will be calculated for you.

Column 2. The total number of Group 4 students who were

awarded any grant or scholarship aid from the federal

government, state/local government, or the institution will be

calculated for you.

Column 3. The total amount of grant or scholarship aid

awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Part F - Net Price Calculation for Group 3

This part is intended to summarize the information used to estimate the average net price for

Group 3 students.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution's largest program any time during academic year 2011-12 who paid the

in-state or in-district tuition rate and were awarded grant or scholarship aid from the following

sources: the federal government, state/local government, or the institution. 

As required by the HEOA, the average net price for Group 3 students will be posted on College

Navigator. In addition, the average net price calculated for this group will be used in the U.S.

Department of Education's College Affordability and Transparency lists. 
The components used to estimate the average net price include the average total cost of

attendance for the institution's largest program and the average grant or scholarship aid awarded

to Group 3 students. The total cost of attendance is the sum of published tuition and required fees

(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room

and board and other expenses (Line 05). Information about cost of attendance is carried forward

from data that your institution reported in the Institutional Characteristics component of IPEDS. If

you did not enter this information and have questions about the values entered here, contact your

institution’s IPEDS Keyholder.

The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees (lower of in-district or in-state)

The published tuition and required fees (lower of in-district or in-state rates) are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 3 students by living arrangement

These numbers are carried forward from Part D, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula:

Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line

04b/(Line 04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line

04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

This value is carried forward from Part D, Line 04.

08. Average institutional net price for Group 3 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your institution's largest program any time during

academic year 2011-12 who paid the in-state or in-district tuition rate and were

awarded grant or scholarship aid from the federal government, state/local government,

or the institution is calculated for you. This value is calculated using the following

formula: Line 06 – Line 07. The average net price for Group 3 students will be posted on

College Navigator and used in the U.S. Department of Education's College Affordability

and Transparency lists.

Context

Box
You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.

Part G - Net Price Calculation for Group 4

This part is intended to summarize the information used to estimate the average net price for

Group 4 students.

Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution's largest program any time during academic year 2011-12 who paid the

in-state or in-district tuition rate and were awarded Title IV federal student aid. 

As required by the HEOA, the average net price for Group 4 students will be posted on College

Navigator.

The components used to estimate the average net price include the average total cost of

attendance for the institution's largest program and the average grant or scholarship aid awarded

to Group 4 students. The total cost of attendance is the sum of published tuition and required fees

(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room

and board and other expenses (Line 05). Information about cost of attendance is carried forward

from data that your institution reported in the Institutional Characteristics component of IPEDS. If

you did not enter this information and have questions about the values entered here, contact your

institution’s IPEDS Keyholder.

The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees (lower of in-district or in-state)

The published tuition and require fees (lower of in-district or in-state rates) are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 4 students by living arrangement

These numbers are carried forward from Part E, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula: Line 05 =

[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line

04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 4 students
These values are carried forward from Part E, Line 03, Column 3 for each income level.

08. Average institutional net price for Group 4 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your institution's largest program any time during

academic year 2011-12 who paid the in-state or in-district tuition rate and were

awarded Title IV federal student aid is calculated for you. These values are calculated

for each income level using the following formula: Line 06 – Line 07. The average net

price for Group 4 students by income level will be posted on College Navigator.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.
Glossary date: 12/4/2012

Term Definition

Federal grants

(grants/educational

assistance funds)

Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell

Grants and Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and

merit-based educational assistance funds and training vouchers provided from other federal agencies

and/or federally-sponsored educational benefits programs. (Used for reporting on the Student

Financial Aid component)

Financial aid Federal Work Study, grants, loans to students (government and/or private), assistantships,

scholarships, fellowships, tuition waivers, tuition discounts, employer aid (tuition reimbursement)

and other monies (other than from relatives/friends) provided to students to meet expenses. This

excludes loans to parents.

First-time student

(undergraduate)

A student who has no prior postsecondary experience (except as noted below) attending any

institution for the first time at the undergraduate level. This includes students enrolled in academic or

occupational programs. It also includes students enrolled in the fall term who attended college for

the first time in the prior summer term, and students who entered with advanced standing (college

credits earned before graduation from high school).

Full-time student Undergraduate: A student enrolled for 12 or more semester credits , or 12 or more quarter credits,

or 24 or more contact hours a week each term. Graduate: A student enrolled for 9 or more semester

credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that

is considered full time by the institution. Doctor's degree - Professional practice - as defined by the

institution.

Institutional grants Scholarships and fellowships granted and funded by the institution and/or individual departments

within the institution, (i.e., instruction, research, public service) that may contribute indirectly to the

enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based

on state of residence, major field of study, athletic team participation) for which the institution

designates the recipient.

Loans to students Any monies that must be repaid to the lending institution for which the student is the designated

borrower. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privatelysponsored loans. Does not include PLUS and other loans made directly to parents.

Net price The Higher Education Opportunity Act of 2008 defines institutional net price as “the average yearly

price actually charged to first-time, full-time undergraduate students receiving student aid at an

institution of higher education after deducting such aid.” In IPEDS, average institutional net price is

generated by subtracting the average amount of federal, state/local government, or institutional

grant and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of

published tuition and required fees (lower of in-district or in-state for public institutions), books and

supplies, and the weighted average for room and board and other expenses. Cost of attendance data

are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are

collected in the Student Financial Aid (SFA) component of IPEDS.

Off-campus (not with

family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in

any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family) A living arrangement in which a student lives with the student's parents or legal guardians in any

housing facility that is not owned or controlled by the educational institution.

On-campus housing Any residence hall or housing facility owned or controlled by an institution within the same

reasonably contiguous geographic area and used by the institution in direct support of or in a manner

related to, the institution's educational purposes.

Scholarships Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards

given to undergraduate students.

State and local grants Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP)

(formerly SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which

the institution was reimbursed by a state agency. Local government grants include scholarships or

gift-aid awarded directly to the student. (Used for reporting Finance data for private for-profit

institutions )
2012-13 Survey Materials > F.A.Q. date: 12/4/2012

Student Financial Aid

Click one of the following questions to view the answer.

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

2) What is the reporting period covered by SFA for the 2011-12 collection year?

3) What changes occurred for SFA for the 2011-12 collection year?

Student Counts

1) For which students should I report financial aid information?

2) What students are included in Group 1?

3) What students are included in Group 2?

4) What students are included in Group 2a?

5) What students are included in Group 2b?

6) What students are included in Group 3?

7) What students are included in Group 4?

Financial Aid

1) What types of financial aid should be reported?

2) What is the time period for which I should report aid amounts?

3) Should tuition and fee waivers be reported?

4) Should veterans education benefits be reported?

5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

6) Where in Part C should I report tribal aid?

7) Should PLUS loans be reported?

8) What does "aid awarded" mean?

9) If a student is awarded more than one type of aid, do I count him/her twice?

10) Where can I get living arrangement information for students?

11) How do I get information about students' income categories?

Answers:

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

All postsecondary institutions that participate in federal student financial aid programs that enrolled

undergraduate students any time during academic year 2010-11 must complete SFA.

Back to top

2) What is the reporting period covered by SFA for the 2011-12 collection year?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.

• For academic reporters, the academic year is defined as the period of time generally extending from

September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4

calendar system.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall 2010).

Second, determine the financial aid that was awarded to these students any time during the 2010-11 academic

year.

• For program reporters, the academic year is defined by the institution, so long as the institutionally-defined

academic year falls within the full aid year period of July 1-June 30.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled any time during

the academic year). Second, determine the financial aid that was awarded to these students any time during the

academic year.

Back to top

3) What changes occurred for SFA for the 2011-12 collection year?

For the 2011-12 collection year, the following changes occurred:

For all institutions: 

• An additional column has been added in Part E to collect the number of students in Group 4 who were awarded

any Title IV grant aid, by income categories.
• Instructions for reporting grant aid to students have been clarified. For reporting grant aid, institutions should

report "aid awarded," rather than "aid received" or "aid awarded and accepted." There is no change to how loans

to students should be reported. Institutions should continue to report on loans that were awarded to and

accepted by the student.

For program reporters:

• The reporting period for program reporters is now an academic year, as defined by the institution, so long as the

institutionally-defined academic year falls within the full aid year period of July 1-June 30. Accordingly, the

student cohort for program reporters will be undergraduate students enrolled any time during the academic year.

Similarly, institutions should report on aid awarded to these students any time during the academic year.

• For Groups 3 and 4, program reporters will report only those students in the institution’s largest program. Please

note that because of this change, and since the Higher Education Opportunity Act of 2008 (HEOA) requires three

years’ worth of data on net price, all program reporters must submit three years’ worth of data for Groups 3 and

4 this year. Institutions should be prepared to report data for Group 3 and 4 students for the following academic

years: 2010-11, 2009-10, and 2008-09. Please also note that if an institution’s largest program changes in future

years, the institution will need to report three years’ worth of data for the new largest program.

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Student Counts

1) For which students should I report financial aid information?

SFA collects information on undergraduate students only.

Academic reporters should report on students who were enrolled as of October 15, or the institution’s official

Fall reporting date.

Program reporters should report on students who were enrolled any time during the academic year. For

program reporters, the academic year is defined by the institution, so long as it falls between July 1 and June

30.

For the purposes of reporting to SFA, students are divided into the following groups:

• Group 1: All undergraduate students

• Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students

• Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal government,

state/local government, or the institution. For public institutions, include only those paying in-state/in-district

tuition rates. For program reporters, include only those enrolled in the institution’s largest program.

• Group 4: Of Group 2, students who were awarded any Title IV federal student aid. For public institutions, include

only those paying in-state/in-district tuition rates. For program reporters, include only those enrolled in the

institution’s largest program.

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2) What students are included in Group 1? 

Group 1 includes all undergraduate students. You should report the total number of all new and continuing

full-time students, part-time students, degree/certificate-seeking students, and non-degree/certificateseeking students.

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3) What students are included in Group 2?

Group 2 students include all full-time, first-time degree/certificate-seeking undergraduates.

For academic reporters, include students attending your institution for the first time at the undergraduate

level. Also include students enrolled in the fall term who attended college for the first time in the prior

summer term, and students who entered with advanced standing (college credits earned before graduation

from high school). This number should match the data that you reported on the Fall Enrollment component

of IPEDS.

For program reporters, include students attending your institution for the first time at the undergraduate

level anytime during the academic year, as defined at your institution. Also include students who entered

with advanced standing (college credits earned before graduation from high school). This number should

closely match the data you reported on the 12-month Enrollment component of IPEDS.

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4) What students are included in Group 2a?

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal Work Study

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

• Grant or scholarship aid from other sources known to the institution

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5) What students are included in Group 2b?
In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

Group 2b is Group 2a minus those students who were awarded only Federal Work Study or grant or

scholarship aid from other sources known to the institution.

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6) What students are included in Group 3?

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded grant or scholarship aid from the following sources:

• Federal government

• State/local government

• Institution

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

Do not include students who were awarded only grant or scholarship aid from private or other sources, or

students who were awarded only non-grant aid, such as loans.

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7) What students are included in Group 4?

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded any Title IV aid.

Title IV aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness

Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

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Financial Aid

1) What types of financial aid should be reported?

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the

U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal

Supplemental Educational Opportunity Grants (FSEOGs), Academic Competitiveness Grants (ACGs), National

Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance for

College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational assistance

funds and training vouchers provided from other federal agencies and/or federally-sponsored educational benefits

programs.

• State/local government grants (grants/scholarships/waivers): Grants that were provided by your state

such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors

Scholarships. Also include merit scholarships that were provided by your state and tuition and fee waivers for

which your institution was reimbursed by a state agency. Local grants include any local government grants,

scholarships or gift-aid awarded directly to the student.

• Institutional grants: Scholarships and fellowships granted and funded by the institution and/or individual

departments within the institution (and are limited to students attending your institution). Also include

scholarships targeted to certain individuals (e.g., based on state of residence or major) for which the institution

designates the recipient; athletic scholarships; and the like. This is not intended to include Federal Work Study.

• Private grants or scholarships: These may include scholarships or grants to students that are paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).

• Loans to students: Monies that must be repaid to the lending institution for which the student is the designated

borrower. Include all Title IV federal student loan aid such as Federal Perkins Loans, Subsidized Direct or FFEL

Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Also include all institutionally- and privatelysponsored loans. Please do not include PLUS and other loans made directly to parents.

Note that different parts of the SFA component ask for different types of financial aid to be reported. Please

review the instructions and the survey screens carefully to ensure that you are reporting the correct types of

financial aid in the appropriate parts.

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2) What is the time period for which I should report aid amounts?

Institutions should report aid that was awarded any time during the academic year.
For academic reporters, the academic year is the period of time generally extending from September to

June, usually equated to two semesters or trimesters, three quarters, or the period covered by a 4-1-4

calendar system.

For program reporters, the academic year is defined by the institution, so long as it falls between July 1 and

June 30.

Note that for the purposes of calculating net price, the cost of attendance (COA) for an academic year

reported in the Institutional Characteristics (IC) component should align with the aid amounts reported in the

Student Financial Aid (SFA) component.

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3) Should tuition and fee waivers be reported?

Yes. Tuition and fee waivers should be reported in Part C.

Tuition and fee waivers for which your institution was reimbursed by a state agency should be reported

under state/local government grants.

Tuition and fee waivers granted by your institution (for which your institution is not reimbursed from another

source) should be reported as institutional grants.

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4) Should veterans education benefits be reported?

Veterans education benefits should no longer be reported as financial aid in SFA. 

The Higher Education Opportunity Act of 2008 (HEOA) removed veterans education benefits from “estimated

financial assistance,” effective July 1, 2010. A later technical corrections bill (H.R. 1777) updated the list of

programs that meet the definition of "veterans' education benefits" in section 480(c) of the Higher Education

Act (HEA) and moved the effective date of the exclusion to July 1, 2009 (beginning with the 2009-10 award

year).

For more information about the Department's Guidance on Federal Veterans’ Education Benefits for Purposes

of the Title IV Student Assistance Programs, please visit

http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

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5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

Academic Calendar Institutions (semester/trimester/quarters/4-1-4): In 2010-11, students were

potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell) during a

single academic year. For academic calendar institutions, the academic year is generally defined as the

period of time extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters,

or the period covered by a 4-1-4 calendar system. For the purposes of reporting to IPEDS SFA, institutions

should report only Pell grants awarded for the student’s first academic year. Do NOT report the second

award. Aid amounts are used to calculate average institutional net price, so it is important that the aid

reported in SFA is aligned with the price/cost of attendance reported in the IPEDS Institutional

Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 9-month academic year, aid

reported in SFA must correspond to that same 9-month academic year).

Program Reporter Institutions (continuous enrollment/differs by program): In 2010-11, students

were potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell)

during a single financial aid year (July 1, 2010-June 30, 2011). For program reporter institutions, the

academic year is defined by the institution, so long as it falls between July 1 and June 30, and therefore

multiple academic years can occur within a single financial aid year. For the purposes of reporting to IPEDS

SFA, institutions should report only Pell grants awarded for the student’s first academic year. Do NOT

report the second award. Aid amounts are used to calculate average institutional net price, so it is

important that the aid reported in SFA is aligned with the price/cost of attendance reported in the IPEDS

Institutional Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 30-week

academic year, aid reported in SFA must correspond to that same 30-week academic year).

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6) Where in Part C should I report tribal aid?

In general, institutions should report financial aid from tribal offices awarded to full-time, first-time students

in the state/local government field (Line 03) in Part C.

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7) Should PLUS loans be reported?

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should

not be reported.

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8) What does "aid awarded" mean?
Institutions should report on grant or scholarship aid that has been awarded to students. This may be

different from aid that was actually disbursed to students. For example, a student may be awarded grant or

scholarship aid at the beginning of the academic year but then leave the institution before the entire amount

is disbursed. In this case, you would report the original amount of grant or scholarship aid that was awarded,

even though the entire amount was not actually disbursed to the student.

For reporting loans to students, institutions should continue to report on loans that were awarded to and

accepted by the student.

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9) If a student is awarded more than one type of aid, do I count him/her twice?

Yes, students should be included in each category of aid that they are awarded. If a student is awarded both

federal and institutional aid, he/she should be counted under both types of aid.

However, in Part C, count students only once in the major aid category. For example, if a student is awarded

both a Pell Grant (Line 02a) and another type of federal grant (Line 02b), then count that student once for

the major category of Federal grants (Line 02).

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10) Where can I get living arrangement information for students?

Students indicate their intended living arrangement on the Free Application for Federal Student Aid (FAFSA)

or an institutional financial aid application. If a student did not complete the FAFSA or an institutional

financial aid application with living arrangement information, that student may appear as having an unknown

living arrangement.

Institutions should use the most recently available information regarding student living arrangement.

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11) How do I get information about students' income categories?

To assign the income category of the student, use the income that was used by your financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will include the

parents’ adjusted gross income and the student’s adjusted gross income. For independent students this will

include the student’s adjusted gross income.

If your institution takes part in campus-based aid programs like SEOG, FWS, and Perkins Loans, then it

might be easiest to tell your financial aid office that students should be put in income categories as they are

done on FISAP. Institutions with campus-based based aid programs must report annually to the Department

of Education using the FISAP (Fiscal Operations Report and Application to Participate). Part of the FISAP

includes income-related information. Even if your institution does not file FISAP, the instructions from it may

be helpful (fields 26-39):

Use the FISAP Total Income (FTI), one of the intermediate computed values on the Student Aid Record

(SAR) or ISIR (Institutional Student Information Record), to determine the proper cell for each student. For

dependent students, FTI is the sum of Total Income (TI) and Student’s Total Income (STI). For independent

students, the FTI will equal the TI. Remember, extract this information only from the SARs/ISIRs of

students who actually enrolled in your school.

You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must

use that corrected or adjusted information when determining the proper income cell for a student. In such a

case, to determine the income cell for a dependent student, you must use the student’s and parents’ base

year incomes, as reported on the SAR/ISIR.

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2012-13 Survey Materials > Narrative Edits date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (program reporters)

Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component

Applicable to all program reporters

Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not

apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts

apply to your institution.

All screens must be completed in order to lock the survey.

Part A: Establish Your Groups

Part B: Enter Information about Group 1

Part C: Enter Information about Group 2

Part D: Enter Information about Group 3

Part E: Enter Information about Group 4

Part F: Net Price Calculation for Group 3

Part G: Net Price Calculation for Group 4

Part A: Establish Your Groups

The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.

Use Part A to establish these groups, based on the descriptions below:

• Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all

new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking

students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the

data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as

needed.

• Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.

• Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans

to students; or grant or scholarship aid from the federal government, state/local government, the institution, or

other sources known to the institution.

• Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant

or scholarship aid from the federal government, state/local government, or the institution.

• Group 3: Of those in Group 2, report the number of students enrolled in the institution’s largest program who

paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the following sources:

the federal government, state/local government, or the institution. For public institutions, include only those

students who paid the in-state or in-district tuition rate.

• Group 4: Of those in Group 2, report the number of students enrolled in the institution’s largest program who

paid the in-state or in-district tuition rate and were awarded Title IV federal student aid. For public institutions,

include only those students who paid the in-state or in-district tuition rate.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• The data on this screen will be considered inconsistent and will not be saved if your institution has reported a

number greater than 0 for Group 1, and any of the following is true:

◦ You reported that you have no students in Group 2, but entered a number greater than 0 for Group 2a.

◦ You reported that you have no students in Group 2a, but entered a number greater than 0 for Group 2b.

◦ You reported that you have no students in Group 2b, but entered a number greater than 0 for Group 3

or 4.

The system will perform the following edits on the data entered for Group 1:

• If the 2011-12 value should be equal to the total number of students reported in Part A of the IPEDS 12-month

enrollment survey.

• Based on your prior year data, the current year value reported for Fall 2011 is expected to be within a certain

range of the preloaded PY SFA data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

The system will perform the following edits on the data entered for Group 2:

• The number of students in Group 2 must be less than or equal to the number reported for Group 1.

• If you indicate that all of your institution's undergraduate students are first-time, full-time students, you must

confirm this.

• If your institution reported award levels between associate's degree and bachelor's degree on the IC Header

survey, then the number of students in Group 2 must be less than the number reported for Group 1.
• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:

• The number of students in Group 2a must be less than or equal to the number reported for Group 2.

• If the number of students reported for Group 2 is greater than 100, then the number of students reported for

Group 2a must be greater than 0.

• If the number of students reported for Group 2a is greater than 0, then the sum of students reported for Groups

2b, 3, and 4 must be greater than 0.

• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2b:

• The number of students in Group 2b must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2b is greater than 0, then the sum of students reported for Group

3 and Group 4 must be greater than 0.

The system will perform the following edits on the data entered for Group 3:

• The number of students in Group 3 must be less than or equal to the number reported for Group 2b.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 3 must be greater than 0.

The system will perform the following edits on the data entered for Group 4:

• The number of students in Group 4 must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 4 must be greater than 0.

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Part B: Enter Information about Group 1

On this screen, you must report the Number of Group 1 students who were awarded aid and the Total amount of aid

awarded to Group 1 students in 2011-12 for each of the following Aid Types:

• Grant or scholarship aid from the federal government, state/local government, the institution, and other sources

known to the institution (line 01)

• Pell grants (line 02)

• Federal student loans (line 03)

Based on the information entered above, the Percentage of Group 1 students who were awarded aid and the Average

amount of aid awarded to Group 1 students are automatically calculated for each aid type upon saving the screen.

The system will perform the following General edit on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 1 students who were

awarded aid column, then the Total amount of aid awarded to Group 1 students column must contain a

value greater than 0; and vice versa.

The system will perform the following edits on the data entered for line 01:

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 0.

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be less

than or equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The expected Average amount of aid awarded to Group 1 students for Grant or scholarship aid (line 01) is

based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the line 01 average amount must be

less than $15,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 01 average

amount must be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 01 average

amount must be less than $12,000.

◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the line 01 average

amount must be less than $8,000.

◦ If your institution is a Private non-profit, 2-year institution, then the line 01 average amount must be

less than $10,000.

◦ If your institution is a Private for-profit 2-year or less institution, then the line 01 average

amount must be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then the line 01 average

amount must be less than $7,000.

The system will perform the following edits on the data entered for line 02:

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 0.

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 5%

of the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the number of students who were awarded Grant or scholarship aid (line 01).

• The Average amount of aid awarded to Group 1 students for Pell grants (line 02) must be less than

$6,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 1 students who were awarded Federal student loans (line 03) should be less than or

equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Federal student loans (line 03) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The Average amount of aid awarded to Group 1 students for Federal student loans (line 03) must be less

than $12,000.

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Part C: Enter Information about Group 2

Page 1

For your reference, the data you entered in Part A of this survey will be displayed on this screen. You must then enter the

Number of Group 2 students in Fall 2011 who are:

• Paying in-district tuition rates (line 01a)

• Paying in-state tuition rates (line 01b)

• Paying out-of-state tuition rates (line 01c)

The number of students in Group 2 whose residency status is Unknown (line 01d) is automatically calculated based on the

numbers entered above.

The system will perform the following edits on the data entered:

• For each residency status (in-district, in-state, and out-of-state), a value must be entered in the Number of

Group 2 students column.

• The Number of Group 2 students whose residency status is Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 2.

• The Number of Group 2 students whose residency status is Unknown (line 01d) should be less than or equal

to 30% of the total number of students in Group 2.

Page 2

On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each

of the following Aid Types:

• Grants or scholarships from federal, state, or local governments, or the institution (line 01)

◦ Federal grants (line 02)

▪ Pell grants (line 02a)

▪ Other Federal grants (line 02b)

◦ State/local government grants or scholarships (grants/scholarships/waivers) (line 03)

◦ Institutional grants or scholarships (scholarships/fellowships) (line 04)

• Loans to students (line 05)

◦ Federal loans (line 05a)

◦ Other loans (including private loans) (line05b)

For several of the Aid Types listed above, you will be asked to input the Total dollar amount of aid awarded to Group 2

students in 2011-12. Based on this value, the Percentage of Group 2 students who were awarded aid and the Average

amount of aid awarded to Group 2 students are automatically calculated for each type if aid upon saving the screen. Your

institution's prior year average is displayed for your reference.

The system will perform the following General edits on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 2 students who were

awarded aid, then the adjacent Total dollar amount of aid awarded to Group 2 students column must

contain a value greater than 0; and vice versa.
• For each required Aid Type, the Total dollar amount of aid awarded to Group 2 students is expected to be

greater than or equal to $100.

• For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%

range of the PY Average amount.

• The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2

students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).

• If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also

be greater than 0:

◦ Federal grants (line 02)

◦ State/local government grants or scholarships (line 03)

◦ Institutional grants or scholarships (line 04)

◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or

equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to the total number of students in Group 3 (Part A, Line 03).

• The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to

the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional

grants (line 04).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in

Part B of this component:

◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the

institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the Average amount of aid awarded

to Group 2 students must be less than $15,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average amount of

aid awarded to Group 2 students must be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average amount of

aid awarded to Group 2 students must be less than $12,000.

◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the Average

amount of aid awarded to Group 2 students must be less than $8,000.

◦ If your institution is a Private non-profit, 2-year institution, then the Average amount of aid

awarded to Group 2 students must be less than $10,000.

◦ If your institution is a Private for-profit, 2-year-or-less institution, then the Average amount of aid

awarded to Group 2 students must be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then then the Average amount

of aid awarded to Group 2 students must be less than $7,000.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:
• The Number of Group 2 students who were awarded Federal grants (line 02) is expected to be greater than

0.

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the sum of the Number of Group 2 students who were awarded Pell grants (line 02a) and Other federal

grants (line 02b). 

• The sum of the amounts reported for Pell grants (line 02a) and Other Federal grants (line 02b) must be

greater than 0.

• The Average amount of aid awarded to Group 2 students for Federal grants (line 02) is expected to be less

than $10,000.

The system will perform the following edits on the data entered for line 02a:

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than 0.

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than or

equal to 5% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be less than or equal

to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Pell grants (line 02a) must be less than or equal to the

number of students who were awarded Federal grants (line 02).

• If you indicated in Part A that all undergraduates at your institution are full-time, first-time students, then the

number of students in Group 1 who receive Pell grants (Part B, Line 02) must be equal to the number of

students in Group 2 who receive Pell grants (Part C, Line 02a).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total amount of aid awarded to Group 1 for Pell grants in Part B is greater than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than or equal to the amount reported for the corresponding type of aid for Group

1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The Average amount of aid awarded to Group 2 students for Pell grants (line 02a) should be less than

$6,000.

The system will perform the following edits on the data entered for line 02b:

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) is expected to be less

than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) must be less than or

equal to the number of students who were awarded Federal grants (line 02).

• The Average amount of aid awarded to Group 2 students for Other Federal grants (line 02b) should be

less than $10,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the number of students who were awarded any Grants or scholarships (line

01).

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the total number of students in Group 2b.

• If your institution is a Public, 2-year or Public, 4-year-or-above institution, then the Number of Group 2

students who were awarded State/local government grants or scholarships (line 03) is expected to be

greater than 0.

• The expected Average amount of aid awarded to Group 2 students for State/local government grants or

scholarships (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above or Public, 2-year institution, then the line 03 average

amount must be less than $4,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 03 average

amount must be less than $4,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 03 average

amount must be less than $10,000.

◦ If your institution is a Private non-profit, 2-year institution, then the line 03 average amount must be

less than $6,000.

◦ If your institution is a Private for-profit, 2-year or less institution, then the line 03 average

amount must be less than $10,000.

◦ If your institution is a Public, less-than-2-year institution, then the line 03 average amount must be

less than $8,000.
The system will perform the following edits on the data entered for line 04:

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the total number of students in Group 2b.

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) is

expected to be greater than 0.

• The expected Average amount of aid awarded to Group 2 students for Institutional grants or

scholarships (line 04) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the line 04 average amount must be

less than $10,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 04 average

amount must be less than $10,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 04 average

amount must be less than $8,000.

◦ If your institution is a Public, 2-year institution, then the line 04 average amount must be less than

$4,000.

◦ If your institution is a Private, 2-year or less institution, then the line 04 average amount must be less

than $10,000.

◦ If your institution is a Public, less-than-2-year institution, then the line 04 average amount must be

less than $5,000.

The system will perform the following edits on the data entered for line 05:

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2a.

• The Number of students who were awarded and accepted Loans to students (line 05) is expected to be

greater than 0.

• The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less

than $21,000.

The system will perform the following edits on the data entered for lines 05a:

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) must be less than

or equal to the number who were awarded and accepted Loans to students (line 05).

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) is expected to be

greater than 0.

• If the number of students reported for Group 1 is greater than 0, and that number is equal to the number of

students reported for Group 2, then the Number of students in Group 2 who were awarded Federal loans

(line 05a) must be equal to the amount reported for Federal loans in Group 1 (Part B).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Students in Group 2 who were awarded aid for Federal

loans (line 05a) must be less than the number reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Number of Group 1 students who were awarded aid for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Federal

loans (line 05a) must be less than or equal to the number reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Federal

loans (line 05a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total dollar amount of aid awarded to Group 1 students for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPIEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for

Federal loans (line 05a) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this survey:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.
• The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than

$12,000.

The system will perform the following edits on the data entered for lines 05b:

• The Number of Group 2 students who were awarded and accepted Other loans (line 05b) must be less than or

equal to the number who were awarded and accepted Loans to students (line 05).

• The Average amount of aid awarded to Group 2 students for Other loans (line 05b) should be less than

$30,000.

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Part D: Enter Information about Group 3

On this screen, you must report the number of Group 3 students (full-time, first-time degree/certificate-seeking

undergraduates enrolled in your institution's largest program who were awarded grant or scholarship aid from the federal

government, state/local government, or the institution) for academic years 2010-11 and 2009-10. For your reference, this

value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 3 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus with family (line 01b)

• Off-campus not with family (line 01c)

The number of Group 3 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

Additionally, you must Report the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students (line 02) for each academic year. The system will then

calculate the Average grant or scholarship aid from the federal government, state/local government, or the institution

awarded to Group 3 students (line 03) based on the reported values.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• If the total number of Group 3 students is less than the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be less

than the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

• If the total number of Group 3 students is equal to the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be equal

to the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number of students reported for 2010-11 is expected to be within a certain range of the

prior year (2009-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line

01d) should be less than or equal to 30% of the total number of Group 3 students for that same year (line 01).

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line 01d)

should be greater than or equal to 0. If this is not the case, you must adjust the number of students entered in

lines 01a through 01c so that the sum of the values in this column is less than or equal to the total number of

students in Group 3.

The system will perform the following edits on the data entered for line 02:

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 3 students (line

02) is expected to be greater than or equal to $100.

• If the number of Group 3 students is equal to the number of Group 2 students (as reported in Part A), then the

Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be equal

to the Total amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column

3).

• If the number of Group 3 students is less than the number of Group 2 students (as reported in Part A), then

the Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be

less than the Total amount of grant or scholarship aid awarded to Group 2 students in 2011-12 (Part C, Page 2,

Line 01, Column 3).

The system will perform the following edits on the data entered for line 03:
• For academic years 2011-12 and 2010-11, the Average grant or scholarship aid (line 03) must be within a

25% range of the prior year value.

• For academic years 2011-12 and 2010-11, if the Average grant or scholarship aid (line 03) is within a 25%

range of the prior year value, then line 03 is expected to be within a 15% range of the prior year value.

• The expected Average grant or scholarship aid (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the Average grant or scholarship aid

is expected be less than $15,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average grant or

scholarship aid is expected be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average grant or

scholarship aid is expected be less than $12,000.

◦ If your institution is a Public, 2-year or less institution, then the Average grant or scholarship aid is

expected be less than $8,000.

◦ If your institution is a Private non-profit, 2-year institution, then the Average grant or scholarship

aid is expected be less than $10,000.

◦ If your institution is a Private for-profit, 2 year or less institution, then the Average grant or

scholarship aid is expected be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then the Average grant or

scholarship aid is expected be less than $7,000.

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Part E: Enter Information about Group 4

On this screen, you must report the number of Group 4 students (full-time, first-time degree/certificate-seeking

undergraduates enrolled in your institution's largest program who were awarded Title IV federal student aid) for 2011-12, 2010

-11, and 2009-10. For your reference, this value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 4 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus (with family) (line 01b)

• Off-campus (not with family) (line 01c)

The number of Group 4 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each academic year, the number of students entered for all applicable living arrangements (lines 01a through

01d) must equal the total Group 4 amount for that year.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009

-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or

equal to 30% of the total number of Group 4 students for that same year.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 4.

Additionally, you must report the Number of students in Group 4 who were awarded any Title IV aid (column 1), the

Number of students in Group 4 who were awarded any Title IV grant aid (column 2), and the Total grant or scholarship

aid awarded to Group 4 students from the federal government, state/local government, or the institution (column 3) for

the following income levels for 2011-12 (section 2), 2010-11 (section 3), and 2009-10 (section 4):

• $0-30,000 (line a)

• $30,001-48,000 (line b)

• $48,001-75,000 (line c)

• $75,001-110,000 (line d)

• $110,001 and more (line e)

A Total all income levels (line f) value is calculated for each column, and the Average amount of grant or scholarship aid

awarded to Group 4 students (column 4) is calculated for each income level, based on the numbers entered above.

The system will perform the following edits on the data entered for each academic year (lines 02 through 04):
• If a value greater than 0 is reported for the Number of Group 4 students who were awarded any Title IV

aid (column 1), then a value greater than 0 must also be entered for the Total amount of grant or scholarship

aid awarded (column 3); and vice versa.

• The total Number of Group 4 students who were awarded any Title IV aid for all income levels (line f,

column 1) should be equal to the total number of students in Group 4 (Part A, Line 04).

• For each income level, the Number of Group 4 students who were awarded any Title IV grant aid (column

2) must be less than or equal to the Number of Group 4 students who were awarded any Title IV aid

(column 1).

• For each income level, if the Number of Group 4 students who were awarded any Title IV grant aid

(column 2) is greater than 0, then Total amount of grant or scholarship aid awarded to Group 4 students

(column 3) must be greater than 0.

• For 2011-12 and 2010-11, the Total amount of grant or scholarship aid awarded to Group 4 students 

reported across all income levels (line f, column 3) is expected to be within a 25% range of the

corresponding prior year amount.

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 4

students reported across all income levels (line f, column 3) should be less than or equal to the Total dollar

amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column 3).

• For each income level, the Average amount of grant or scholarship aid awarded to Group 4 students is

expected to be greater at lower income levels than at higher ones.

Top

Part F: Net Price Calculation for Group 3

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance, the Average

amount of grant or scholarship aid awarded to Group 3 students from the federal government, state/local

government, and the institution, and the Average institutional net price for Group 3 students. This information is posted

on the U.S. Department of Education's College Navigator website and used in the U.S. Department of Education's College

Affordability and Transparency Lists.

The system will perform the following edits on the data entered:

• For each academic year, the Average institutional net price for Group 3 students should be greater than

zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must fix it by

adjusting your entries in the previous sections of this survey. If the calculated average is correct, you must enter

an explanation for why this is true. In addition, you may wish to add information in the context box at the bottom

of the screen. 

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

Top

Part G: Net Price Calculation for Group 4

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance by income level,

the Average amount of grant or scholarship aid awarded to Group 3 students from the federal government,

state/local government, and the institution total and by income level, and the Average institutional net price for Group 4

students. This information is then included on the U.S. Department of Education's College Navigator website.

The system will perform the following edits on the data entered:

• For 2011-12, the Average institutional net price for Group 4 students for each income level should be

greater than zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must

fix it by adjusting your entries in the previous sections of the survey. If the calculated average is correct, you

must enter an explanation for why this is true. In addition, you may wish to add information in the context box at

the bottom of the screen.

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

Top
2012-13 Survey Materials > Form date: 12/4/2012

Student Financial Aid for private institutions reporting on a fall cohort (academic

reporters)

Part A 

Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried

forward to other parts of the Student Financial Aid component.

In the fields below, report the number of students in each of the following groups.

Fall 2011 YOUR

PRIOR

YEAR DATA

Fall 2010

01.Group 1

All undergraduate students

 

02.Group 2

Of those in Group 1, those who are full-time, first-time degree/certificate-seeking

 

02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to

students, or grant or scholarship aid from the federal government, state/local

government, the institution, or other sources known to the institution

 

02b. Of those in Group 2, those who were awarded any loans to students or grant or

scholarship aid from the federal government, state/local government, or the

institution

 

03.Group 3

Of those in Group 2, those who were awarded grant or scholarship aid from the federal

government, state/local government, or the institution

 

04.Group 4

Of those in Group 2, those who were awarded any Title IV federal student aid

 
 Image description. These context notes may be posted on the College Navigator website. End of image description.

Part B 

Part B - Enter Information About Group 1

Part B includes information about Group 1. Group 1 students are all undergraduate students enrolled in Fall 2011.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• All undergraduate students

enrolled in Fall 2011

• Grant or scholarship aid

from the federal

government

• Grant or scholarship aid

from state/local

government

• Grant or scholarship aid

from the institution

• Grant or scholarship aid

from other sources known

to the institution

• Loans to students from the

federal government

• Any time during

academic year 2011-12

In the fields below, report the number of Group 1 students and the total amount of aid awarded to these

students for each type of aid.

Information from Part A: Fall 2011

Group 1

All undergraduate students

(This number is carried forward from Part A, Line 01.)

 

Aid Type 2011-12

Number of Group

1 students who

were awarded aid

Percentage of

Group 1 students

who were awarded

aid

Total amount of

aid awarded to

Group 1 students

Average amount

of aid awarded

to Group 1

students

01. Grant or scholarship aid from the

federal government, state/local

government, the institution, and

other sources known to the

institution

 

02. Pell grants 

03. Federal student loans 

 You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.
Part C 

Part C - Enter Information about Group 2

Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time degree/certificateseeking undergraduate students

enrolled in Fall 2011

• Grant or scholarship

aid from the federal

government

• Grant or scholarship

aid from state/local

government

• Grant or scholarship

aid from the

institution

• Loans to students

from the federal

government and from

other sources,

including private or

other loans

• Do not include grant

or scholarship aid

from private or other

sources

• Do not include PLUS

loans or loans made

to anyone other than

the student

• Any time during

academic year

2011-12

• For program

reporters, this is

the aid year

period from July

1, 2011 through

June 30, 2012.

In the fields below, report the number of Group 2 students and the total amount of aid awarded to these

students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,

a student can appear in more than one aid category.

Information from Part A: Fall 2011

Group 2

Full-time, first-time degree/certificate-seeking undergraduates

(This number is carried forward from Part A, Line 02)

 

Group 2a

Of those in Group 2, those who were awarded any Federal Work Study,

loans to students, or grant or scholarship aid from the federal

government, state/local government, the institution, or other sources

known to the institution

(This number is carried forward from Part A, Line 02a)

 

Group 2b

Of those in Group 2, those who were awarded any loans to students or

grant or scholarship aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A, Line 02b)

 

Group 3

Of those in Group 2, those who were awarded grant or scholarship aid

from the federal government, state/local government, or the institution

 

Aid Type YOUR

PRIOR

YEAR DATA

Fall 2011 Fall 2010

Number of

Group 2

students who

were awarded

aid

Percentage of

Group 2

students who

were awarded

aid

Total amount

of aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

01.Grants or scholarships from the

federal government, state/local

government, or the institution

 

02. Federal grants 

02a. Pell grants 

02b. Other federal grants 
 Image description. These context notes may be posted on the College Navigator. End of image description.

03. State/local government grants or

scholarships

(grants/scholarships/waivers)

 

04. Institutional grants or scholarships

(scholarships/fellowships)

 

05. Loans to students 

05a. Federal loans 

05b. Other loans (including

private loans)

 

 You may use the space below to provide context for the data you've reported above. These context notes

may be posted on the College Navigator website and should be written to be understood by students and

parents. For example, institutions may report here other sources of private aid not included in the categories

above.
Part D 

Part D - Enter Information about Group 3

Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who were awarded grant or scholarship aid from the following

sources: the federal government, state/local government, or the institution. The information you report in this part will be

used in Part F to calculate average institutional net price.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who

were awarded grant or

scholarship aid from the

following sources: the federal

government, state/local

government, or the

institution

• Do not include students who

were awarded only grant or

scholarship aid from private

or other sources, or students

who were awarded only nongrant aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or scholarship

aid from private or other sources

• Any time during

academic year

2011-12

In the fields below, report the number of Group 3 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students.

Information from Part A:

2011-2012 YOUR

PRIOR

YEAR DATA

YOUR

PRIOR

YEAR DATA

2010-2011 2009-2010

Group 3

Full-time, first-time degree/certificate-seeking undergraduate students who

were awarded grant or scholarship aid from the following sources: the federal

government, state/local government, or the institution

(This number is carried forward from Part A, Line 03)

 

01. Report the number of Group 3 students with the

following living arrangements:

2011-12 YOUR

PRIOR

YEAR DATA

YOUR

PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using the

following formula: [A03-

(D01a+D01b+D01c)]

 

02. Report the total amount of grant or scholarship aid

awarded to Group 3 students from the following

sources: the federal government, state/local

government, or the institution

 

03. Average grant or scholarship aid from the federal

government, state/local government, or the institution

awarded to Group 3 students (calculated value).

This value is calculated using the following formula:

[D02/A03]

 

 

You may use the space below to provide context for the data you've reported above.
Part E 

Part E – Enter Information about Group 4

Part E includes financial aid information about Group 4. Group 4 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who were awarded any Title IV federal student aid, including

federal grants or federal student loans. The information you report in this part will be used in Part G to calculate average

institutional net price by income level.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who

were awarded any Title

IV federal student aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or scholarship

aid from private or other sources

• Do not include loan amounts

• Do not include Federal Work Study

amounts

• Any time during

academic year 2011-

12

In the fields below, report the number of Group 4 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students by income level.

Information from Part A: 2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any Title IV federal student aid

(This number is carried forward from Part A, Line 04)

 

01. Report the number of Group 4 students with the

following living arrangements:

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using

the formula: [A04-

(E01a+E01b+E01c)]

 

2011-12

Number of

Group 4

students

who were

awarded any

Title IV aid

Number of

Group 4

students who

were awarded

any grant or

scholarship aid

from the

following

sources: the

federal

government,

state/local

government, or

the institution

Total amount of

grant or

scholarship aid

awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Average amount

of grant or

scholarship aid

awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Col. 1 Col. 2 Col. 3 Col. 4

02. Income level

02a. $0-30,000 

02b. $30,001-48,000 

02c. $48,001-75,000 

02d. $75,001-110,000 

02e. $110,001 and

more

 

02f. Total all income

levels

 
2010-11

Col. 1 Col. 2 Col. 3 Col. 4

03. Income level

03a. $0-30,000 

03b. $30,001-48,000 

03c. $48,001-75,000 

03d. $75,001-110,000 

03e. $110,001 and

more

 

03f. Total all income

levels

 

2009-10

Col. 1 Col. 2 Col. 3 Col. 4

04. Income level

04a. $0-30,000 

04b. $30,001-48,000 

04c. $48,001-75,000 

04d. $75,001-110,000 

04e. $110,001 and

more

 

04f. Total all income

levels

 

You may use the space below to provide context for the data you've reported above.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part F 

Part F – Net Price Calculation for Group 3

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about the data your

institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

01. Published tuition and required fees 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with

family)

 

04. Number of Group 3 students by living arrangement

04a. On campus 

04b. Off-campus (with family) 

04c. Off-campus (not with

family)

 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance

This value is calculated using the following formula:

[F01+F02+F05]

 

07. Average amount of grant or scholarship aid awarded

to Group 3 students from the following sources: the

federal government, state/local government, and the

institution

 

08. Average institutional net price for Group 3 students

This value is calculated using the following formula: [F06

-F07]

 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and

Transparency Lists.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part G 

Part G – Net Price Calculation for Group 4

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about the data your

institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

01. Published tuition and required fees 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with family) 

04. Number of Group 4 students by living arrangement

04a. On campus 

04b. Off-campus (with family) 

04c. Off-campus (not with family) 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance by income level

This value is calculated using the following formula:

[G01+G02+G05]

 

07. Average amount of grant or scholarship aid awarded to

Group 4 students from the following sources: the federal

government, state/local government, and the institution

 

07a. $0-30,000 

07b. $30,001-48,000 

07c. $48,001-75,000 

07d. $75,001-110,000 

07e. $110,001 and more 

08. Average institutional net price for Group 4 students

This value is calculated using the following formula: [G06-

G07]

08a. $0-30,000 

08b. $30,001-48,000 

08c. $48,001-75,000 

08d. $75,001-110,000 

08e. $110,001 and more 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
Prepared by 

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other

Name:

Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there

are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.

The time it took to prepare this component is being collected so that we can continue to improve our estimate of the

reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,

query and search data sources, complete and review the component, and submit the data through the Data Collection

System.

Thank you for your assistance.
2012-13 Survey Materials > Instructions date: 12/4/2012

Student Financial Aid, Private Academic Reporters

Purpose of Component

The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about

financial aid provided to various groups of undergraduate students in order to meet requirements

of the Higher Education Act of 1965 (HEA), as amended. Item areas include:

• Financial aid about all undergraduate students

• Financial aid about all full-time, first-time degree/certificate-seeking students

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded grant aid. For public institutions, this

includes only students who paid the in-state or in-district tuition rate. For program

reporters, this includes only students enrolled in the institution's largest program.

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded any Title IV federal student aid by

income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded grant aid. For public institutions, this includes only students who paid the in-state

or in-district tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded any Title IV federal student aid by income. For public institutions, this includes

only students who paid the in-state or in-district tuition rate. For program reporters, this

includes only students enrolled in the institution's largest program.

Who Must Report

Institutions that had undergraduate students enrolled during academic year 2011-12 must report.

Changes in Reporting

• Only one year of data will be collected for existing institutions. New institutions will need to report

multiple years of data. Changes to prior years of data must be made in the Prior Year Revision

System.

• SFA is now part of the Winter collection. The Winter collection will close for keyholders on February 6,

2013.

• In Part E (data for Group 4), Column 2 has been revised for clarity. It now more clearly matches with

the data in Column 3.

General Instructions

What You Will Need

The institution’s financial aid system should be the beginning basis for reporting to this IPEDS

component.

Data providers for this component should be familiar with college and university

practices associated with student financial aid. In general, there are two types of financial aid data

that will be requested in this component. These types are:

• Numbers of students that meet certain conditions

• Total aid dollars awarded to these students

To complete this component, data providers will need the following:

1. Financial aid information about the following student groups:
 Image description. SFA Overview End of image description.

• Group 1. All undergraduate students

• Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students

• Group 3. Of the students in Group 2, those who were awarded grant or scholarship aid

from the following sources: the federal government, state/local government, or the

institution

• Group 4. Of the students in Group 2, those who were awarded Title IV federal student aid

2.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students who were awarded grant or scholarship aid during the reporting period

3.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students who were awarded Title IV federal student aid during the reporting period

4.    Income levels for full-time, first-time degree/certificate-seeking undergraduate students who

were awarded Title IV federal student aid during the reporting period

About the Data

Five different types of data appear in this component. There are data:

• That institutions provide from their own financial aid records

• That are prior year data, shown in red, which can be used as a comparison with the current

year's data being reported

• That are carried forward from the IPEDS Fall Enrollment (EF) component and the IPEDS

Institutional Characteristics (IC) component that your institution completed in Spring 2012

and Fall 2012, respectively.

That are carried forward from one part of the Student Financial Aid component to another

part to ensure that the data are internally consistent

• That are calculated from the other data elements

In the latter two cases, the data provider should check that the data that are carried forward and

calculated are consistent with the data in the institution's underlying financial aid records. If the

data carried forward or calculated are not consistent with the institution's records, then an error in

data entry may have occurred.

Context Boxes

Optional context boxes throughout the component allow institutions to provide more information

regarding reported data. Note that the information in these context boxes may be posted on the

U.S. Department of Education’s College Navigator website. NCES will review entries in these

context boxes for applicability and appropriateness before posting them on College Navigator.

However, institutions should ensure that entries in these context boxes are free from grammatical

and spelling errors and are written to be understood by students and parents.

Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values

that fall outside expected ranges. Some error messages will require you to confirm or explain the

values that you entered. Some error messages are fatal and will require you to contact the IPEDS

Help Desk (1-877-225-2568 or ipedshelp@rti.org) for resolution.

Coverage

Reporting Period

The data reported for this component should be for academic year 2011-12.

Student Cohort

The student cohort covered by this component includes undergraduate students enrolled as of

October 15, 2011 or as of the institution’s official fall reporting date.

What to Include

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such

as the U.S. Department of Education, including Title IV federal student aid grants such as Pell grants,

Federal Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants

(ACG), National Science and Mathematics Access to Retain Talent (National SMART) Grants, and

Teacher Education Assistance for College and Higher Education (TEACH) Grants. Also include needbased and merit-based educational assistance funds and training vouchers provided from other

federal agencies and/or federally-sponsored educational benefits programs.

Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no

longer treated as Estimated Financial Assistance for Federal Student Aid purposes. For more

information, visit http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

• Federal loans to students: Monies from the federal government that must be repaid for which the

student is the designated borrower. This type of aid includes all Title IV federal student loan aid such

as Federal Perkins Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL

Stafford Loans. Do not include PLUS loans and other federal loans not made directly to the student.

• State/local government grants (grants/scholarships/waivers): Grants that were awarded by

your state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and

Robert C. Byrd Honors Scholarships. Include merit-based grants or scholarships that were provided by

your state or local government. Also include tuition and fee waivers for which your institution was

reimbursed by a state or local government agency.

• Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and

fellowships granted and funded by the institution and/or individual departments within the institution

and are limited to students attending your institution. Also include scholarships targeted to certain

individuals (e.g., based on state of residence, major, or participation in athletic activities) for which

the institution designates the recipient. Also include institutional tuition and fee waivers for which

your institution was not reimbursed by a state or local government agency. This is not intended to

include Federal Work Study.

• Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club

Scholarship).

• Private loans to students: Monies that must be repaid to the lending institution for which the

student is the designated borrower. Include all institutionally- and privately-sponsored loans. Do not

include loans that are not made directly to the student.

NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to

loans awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was

awarded to students. This amount may be different from the amount that was actually disbursed to students.

For example, a student may be awarded grant or scholarship aid at the beginning of the academic year but

then leave the institution before the entire amount is disbursed. In this case, institutions should report the

original amount of grant or scholarship aid that was awarded. For reporting loans to students, institutions

should continue to report on loans that were awarded to the student.

Note also that different types of financial aid should be reported for different groups of students. Please

review the instructions and the screens carefully to ensure that you are reporting the correct types of financial

aid in the appropriate parts.

Institutions need to report aid in this component such that the net price calculations shown on College

Navigator and used for the College Affordability and Transparency lists are a reflection of what students

actually pay.

In cases where a student is awarded aid for multiple academic years within one aid year period,

institutions should report only aid awarded for the student’s first academic year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated

count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more

than one aid category.

What NOT to Include

Do not report student counts or aid amounts for the following:

• Students who were only graduate students at the institution during the reporting period

• Students who were enrolled exclusively in courses not creditable toward a certificate/degree

• Students who were enrolled exclusively in Continuing Education Units (CEUs)

• Students who were exclusively auditing classes

Do not report Federal Work Study amounts into any total aid amounts.

Do not report loans that are made to someone other than the student.

Where to Get Help

IPEDS Help Desk

Phone: 1-877-225-2568

Email: ipedshelp@rti.org

Association for Institutional Research Website

The Association for Institutional Research website contains several tutorials on IPEDS data

collection and other valuable resources.

IPEDS Resources Page

The IPEDS Resources Page contains frequently asked questions, a link to the IPEDS glossary, an

archive of survey instruments, and other relevant information.

Where the Data Will Appear

Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.

At the institution level, data will appear in:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports

At the aggregate level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education

Detailed Instructions

This section provides line-by-line instructions for each part of the Student Financial Aid component.

Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the data you report on this

screen will be carried forward to other parts of the Student Financial Aid component.

Instructions:

In the fields provided, report the number of students in each of the following groups:

Item Description

01. Group 1

All undergraduate students
Report the number of all undergraduate students who were enrolled as of October 15,

2011 or your institution’s official fall reporting date. Include all new and continuing

undergraduate students (full-time students, part-time students, degree/certificateseeking students, non-degree/certificate-seeking students, and all others). This

number will be preloaded from your institution's IPEDS Fall Enrollment component, but

it may be modified if necessary. If you have questions about the value that has been

preloaded in this field, please contact your institution’s IPEDS Keyholder.

02. Group 2

Of those in Group 1, those who are full-time, first-time degree/certificateseeking

Report the number of students who are full-time, first-time degree/certificate-seeking

undergraduates. This number will be preloaded from your institution's IPEDS Fall

Enrollment component, but it may be modified if necessary. If you have questions

about the value that has been preloaded in this field, please contact your institution’s

IPEDS Keyholder.

02a. Of those in Group 2, those who were awarded any Federal Work

Study; loans to students; or grant or scholarship aid from the

federal government, state/local government, the institution, or

other sources known to the institution

Report the number of students who were awarded any of the following:

• Federal Work Study;

• Government and/or private loans to students;

• Grant or scholarship aid from the federal government,

state/local government, or the institution; or

• Grant or scholarship aid from other sources known to the

institution, such as aid from private sources (e.g., Rotary Club

Scholarship).

Note that the students reported in Line 02a are not defined as a

particular group because no additional financial aid information will be

collected about these students.

02b. Of those in Group 2, those who were awarded any loans to

students or grant or scholarship aid from the federal

government, state/local government, or the institution

Report the number of students who were awarded any of the following:

• Government and/or private loans to students; or

• Grant or scholarship aid from the federal government,

state/local government, or the institution.

Note that the students reported in Line 02b are not defined as a

particular group because no additional financial aid information will be

collected about these students.

03. Group 3

Of those in Group 2, those who were awarded grant or scholarship aid from

the following sources: the federal government, state/local government, or

the institution

Report students who were awarded grant or scholarship aid from the following

sources: the federal government, state/local government, or the institution. Do not

include students who were awarded aid only from other sources.

04. Group 4

Of those in Group 2, those who were awarded any Title IV federal student aid

Report students who were awarded any Title IV federal student aid (i.e., report

students who were awarded federal grant aid or who were awarded federal work study

or federal student loans).

Title IV federal student aid includes:
• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant

(FSEOG), Academic Competitiveness Grant (ACG), National Science and

Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and

Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1

This part is intended to collect information about the number of Group 1 students and the total

amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate

students enrolled in Fall 2011.

For this part, report:

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         All undergraduate

students enrolled in Fall 2011 

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Grant or scholarship aid

from other sources known to

the institution

·        Loans to students from the

federal government

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following:

Information from Part A: Fall 2011

Group 1

All undergraduate students

(This number is carried forward from Part A,

Line 01)

Carried forward from Part A

Instructions:

In the fields provided, report the number of Group 1 students and the total amount of aid awarded

to these students for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

the institution, and other sources known to the institution

Column 1. Report the number of students in Group 1 who were awarded grant or

scholarship aid from the federal government, state/local government, the institution, and

other sources known to the institution.

Column 2. The percentage of students in Group 1 who were awarded grant or scholarship

aid is calculated for you.

Column 3. Report the total dollar amount of grant or scholarship aid from the federal

government, state/local government, the institution, and other sources known to the

institution awarded to Group 1 students.

Column 4. The average amount of grant or scholarship aid awarded to Group 1 students

is calculated for you.

02. Pell grants

Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not

include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 2. The percentage of Group 1 students who were awarded Pell grants is

calculated for you.
Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do

not include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 4. The average amount of Pell grants awarded to Group 1 students is calculated

for you. 

03. Federal student loans

Column 1. Report the number of Group 1 students who were awarded federal loans to

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 2. The percentage of Group 1 students who were awarded federal student loans

is calculated for you.

Column 3. Report the total dollar amount of federal student loans awarded to Group 1

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 4. The average amount of federal student loans awarded to students in Group 1

is calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and should

be written to be understood by students and parents. Make sure that your entries are free

from grammatical and spelling errors.

Part C - Enter Financial Aid about Group 2

This part is intended to collect information about the number of Group 2 students and the total

amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled in Fall 2011.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·        Loans to students from the

federal government and from

other sources, including private

loans

·         Do not include grant or

scholarship aid from private or

other sources

·         Do not include PLUS loans

or loans made to anyone other

than the student

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following:

Information from Part A: Fall 2011

Group 2a

Of those in Group 2, those who were awarded

any Federal Work Study, loans to students, or

grant or scholarship aid from the federal

government, state/local government, the

institution, or other sources known to the

institution

(This number is carried forward from Part A,

Line 02a)

Carried forward from Part A

Group 2b Carried forward from Part A
Of those in Group 2, those who were awarded

any loans to students or grant or scholarship

aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A,

Line 02b)

Note: Two aid categories in this section are further disaggregated into subcategories. Because

students may be awarded more than one type of aid, the sum of the values you enter in the

subcategories will not necessarily equal the value you enter in the aid category. However, the total

number of students reported for the aid category cannot exceed the sum of subcategories. (For

example, the number of students who were awarded federal grants cannot exceed the sum of the

number of students who were awarded Pell grants and the number who were awarded other

federal grants). In addition, the total number of students reported for an aid category must be at

least as large as the largest of those reported in a subcategory.

Instructions:

In the fields provided, report the number of Group 2 students and the total amount of aid they

were awarded for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

and the institution

 Column 1. Report the number of Group 2 students who were awarded one or

more grants or scholarships from the federal government, state/local government, or the

institution. If a student appears in more than one type of aid category in Lines 02 through

04, that student should only be counted once for Line 01. Do not include students who

were awarded only grants or scholarships from private sources (e.g., Rotary Club

Scholarship).

Column 2. The percentage of Group 2 students who were awarded one or more grants or

scholarships from the federal government, state/local government, or the institution will

be calculated for you.

Column 3. The total dollar amount for Line 01 will be calculated for you. This value is

calculated using the following formula: [(Line 02, Column 3) + (Line 03, Column 3) +

(Line 04, Column 3)].

Column 4. The average amount of grants or scholarships from the federal government,

state/local government, or the institution awarded to Group 2 students will be calculated

for you.

02. Federal grants

This aid category is disaggregated into the following two subcategories: Pell grants and

other federal grants.

Column 1. Report the number of Group 2 students who were awarded one or more

grants from the federal government. This includes Pell grants and other federal grants. If

a student appears in more than one type of aid category in Lines 02a or 02b, that student

should only be counted once for Line 02. Note that this number should be at least as

large as the largest number reported in Line 02a, Column 1 or Line 02b, Column

1. In addition, this number cannot exceed the sum of [(Line 02a, Column 1) +

(Line 02b, Column 1)].

Column 2. The percentage of Group 2 students who were awarded one or more grants

from the federal government will be calculated for you.

Column 3. The total dollar amount for Line 02 will be calculated for you. This value is

calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].

Column 4. The average amount of grants from the federal government awarded to Group

2 students will be calculated for you.

02a. Pell grants

Column 1. Report the number of Group 2 students who were awarded a

Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell

grant will be calculated for you.

Column 3. Report the total dollar amount of all Pell grants awarded to

Group 2 students.

Column 4. The average amount of Pell grants awarded to Group 2

students will be calculated for you.

02b. Other federal grants

Column 1. Report the number of Group 2 students who were awarded

other federal grants. Other federal grants include Title IV grant aid other

than a Pell grant.

Column 2. The percentage of students Group 2 students who were

awarded other federal grants will be calculated for you.

Column 3. Report the total dollar amount of all other federal grants

awarded to Group 2 students.

Column 4. The average amount of other federal grants awarded to Group

2 students will be calculated for you.

03. State/local government grants or scholarships (grants/scholarships/waivers)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from a state/local government. This includes grants, scholarships, or

waivers funded by a state or local government. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from a state/local government will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from a state/local

government awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from a state/local government

awarded to Group 2 students will be calculated for you.

04. Institutional grants or scholarships (scholarships/fellowships)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from the institution. This includes grants, scholarships, or fellowships

funded by the institution. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from the institution will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from the institution

awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from the awarded to Group 2

students will be calculated for you.

05. Loans to students

This aid category is disaggregated into the following two subcategories: federal loans and

other loans.

Column 1. Report the number of Group 2 students who were awarded one or more loans

to students. This includes loans from the federal government and from other sources

(including private lenders). If a student appears in more than one type of loan category in

Lines 05a or 05b, that student should only be counted once for Line 05. Note that this

number should be at least as large as the largest number reported in Line 05a,

Column 1 or Line 05b, Column 1. In addition, this number cannot exceed the sum

of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to

students will be calculated for you.

Column 3. The total dollar amount for Line 05 will be calculated for you. This value is

calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].

Column 4. The average amount of loans to students awarded to Group 2 students will be

calculated for you.

05a. Federal loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from the federal government. Do not include

loans to others (e.g., PLUS loans to parents) and do not include any other

type of grant or loan aid.

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from the federal government will be calculated for

you.

Column 3. Report the total dollar amount of all loans to students from the

federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from the federal

government awarded to Group 2 students will be calculated for you.

05b. Other loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from sources other than the federal

government. This includes private loans to students. Do not include loans

to others (e.g., loans to parents).

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from sources other than the federal government

will be calculated for you.

Column 3. Report the total dollar amount of all loans to students from

sources other than the federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from sources other

than the federal government awarded to Group 2 students will be

calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. For

example, institutions may report in the context box other sources of private aid not

included in the categories above (e.g., Rotary Club Scholarship). The information you

enter in this context box may be posted on College Navigator and should be written to be

understood by students and parents. Make sure that your entries are free from

grammatical and spelling errors.

Part D - Enter Financial Aid about Group 3

This part is intended to collect information used to estimate the average net price for Group 3

students in Part F.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in Fall 2011 who were awarded grant or scholarship aid from the following sources:

federal government, state/local government, or the institution. Students who were awarded only

grant or scholarship aid from private or other sources, or students who were awarded only nongrant aid should not be included in this group.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period
·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who were

awarded grant or scholarship

aid from the following sources:

the federal government,

state/local government, or the

institution

·         Do not include students

who were awarded only grant

or scholarship aid from private

or other sources, or students

who were awarded only nongrant aid.

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 3

Full-time, first-time degree/certificate-seeking

undergraduate students who were awarded

grant or scholarship aid from the following

sources: the federal government, state/local

government, or the institution

(This number is carried forward from Part A,

Line 03)

Carried forward

from Part A

Pre-loaded Pre-loaded

Note: In this part, you will be asked to report living arrangement information for Group 3

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled, she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

Instructions:

In the fields provided, report the number of Group 3 students with each type of living arrangement

and the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to these students. 

Item Description

01. Report the number of Group 3 students with the following living arrangements.

01a. On-campus. Report the number of Group 3 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 3 students who lived

off-campus not with their parents or guardians.

01d.
Unknown (calculated). This value is calculated using the following formula: [A03

– (D01a + D01b + D01c)], where A03 is the number of Group 3 students that you

entered in Part A, Line 03. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.

02. Report the total amount of grant or scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students

Report the total dollar amount of grants and scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students. Exclude grant or

scholarship aid from private sources (e.g., Rotary Club Scholarship) and exclude all loan

aid.

03. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

The average grant or scholarship aid from the federal government, state/local government,

or the institution awarded to Group 3 students will be calculated for you. This value is

calculated using the following formula: [D02/A03]. This amount will be used in Part F to

calculate net price.

Part E - Enter Financial Aid about Group 4

This part is intended to collect information used to estimate the average net price for Group 4

students in Part G.

Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall

2011 who were awarded any Title IV federal student aid (i.e., students who were awarded federal

grant aid or who were awarded federal work study or federal student loans).

Title IV federal student aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic

Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent

Grant (National SMART Grant), Teacher Education Assistance for College and Higher

Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or

FFEL Stafford Loan

For this part, report: 

For These Students The Following Type(s) of Aid Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in Fall 2011 who were

awarded any Title IV federal

student aid

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Do not include loan

amounts.

·         Do not include Federal Work

Study amounts.

·         Any time during academic

year 2011-12

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking

undergraduate students who were awarded any

Title IV federal student aid

Carried forward

from Part A

Pre-loaded Pre-loaded
(This number is carried forward from Part A,

Line 04)

Notes: In this part, you will be asked to report living arrangement information for Group 4

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

In this part, you will also be asked to report the number of students in Group 4 and the total

amount of grant or scholarship aid they were awarded by income level. To determine the income

level of the student, use the income that was used by the institution’s financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will

include the parents’ adjusted gross income and the student’s adjusted gross income. For

independent students this will include the student’s adjusted gross income.

Instructions:

In the fields provided, report the number of Group 4 students with each type of living

arrangement. 

Item Description

01. Report the number of Group 4 students with the following living arrangements.

01a. On-campus. Report the number of Group 4 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 4 students who lived

off-campus not with their parents or guardians.

01d. Unknown (calculated). This value is calculated using the following formula: [A04

– (E01a + E01b + E01c)], where A04 is the number of Group 4 students that you

entered in Part A, Line 04. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.

In the fields provided, report the number of Group 4 students who were awarded any Title IV aid

(column 1); the number of Group 4 students who were awarded any grant or scholarship aid from

the federal government, state/local government, or the institution (column 2); and the total

amount of grant or scholarship aid from the federal government, state/local government, or the

institution awarded to these students by income level (column 3). 

Item Description

02. 02a. $0–30,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded who were awarded any grant

or scholarship aid from the federal government, state/local

government, or the institution.
Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02b. $30,001–48,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02c. $48,001–75,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02d. $75,001–110,000Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02e. $110,001 and

more

Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02f. Total all income

levels

Column 1. The total number of Group 4 students who were

awarded any Title IV aid will be calculated for you.

Column 2. The total number of Group 4 students who were

awarded any grant or scholarship aid from the federal

government, state/local government, or the institution will be

calculated for you.

Column 3. The total amount of grant or scholarship aid

awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Part F - Net Price Calculation for Group 3

This part is intended to summarize the information used to estimate the average net price for

Group 3 students.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in Fall 2011 who were awarded grant or scholarship aid from the following sources: the

federal government, state/local government, or the institution.

As required by the HEOA, the average net price for Group 3 students will be posted on College

Navigator. In addition, the average net price calculated for this group will be used in the U.S.

Department of Education's College Affordability and Transparency lists. 

The components used to estimate the average net price include the average total cost of

attendance and the average grant or scholarship aid awarded to Group 3 students. The total cost

of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line

02) and the weighted average by living arrangement for room and board and other expenses (Line

05). Information about cost of attendance is carried forward from data that your institution

reported in the Institutional Characteristics component of IPEDS. If you did not enter this

information and have questions about the values entered here, contact your institution’s IPEDS

Keyholder.

The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees

The published tuition and required fees are carried forward from data that your

institution reported on the Institutional Characteristics component of IPEDS.

02. Books and supplies
The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 3 students by living arrangement

These numbers are carried forward from Part D, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula:

Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line

04b/(Line 04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line

04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

This value is carried forward from Part D, Line 04.

08. Average institutional net price for Group 3 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in Fall 2011 who were awarded grant or scholarship aid

from the federal government, state/local government, or the institution is calculated for

you. This value is calculated using the following formula: Line 06 – Line 07. The average

net price for Group 3 students will be posted on College Navigator and used in the U.S.

Department of Education's College Affordability and Transparency lists.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.

Part G - Net Price Calculation for Group 4

This part is intended to summarize the information used to estimate the average net price for

Group 4 students.

Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in Fall 2011 who were awarded Title IV federal student aid.

As required by the HEOA, the average net price for Group 4 students will be posted on College

Navigator.

The components used to estimate the average net price include the average total cost of

attendance and the average grant or scholarship aid awarded to Group 4 students. The total cost

of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line

02) and the weighted average by living arrangement for room and board and other expenses (Line

05). Information about cost of attendance is carried forward from data that your institution

reported in the Institutional Characteristics component of IPEDS. If you did not enter this

information and have questions about the values entered here, contact your institution’s IPEDS

Keyholder.
The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees

The published tuition and require fees are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 4 students by living arrangement

These numbers are carried forward from Part E, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula: Line 05 =

[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line

04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 4 students

These values are carried forward from Part E, Line 03, Column 3 for each income level.

08. Average institutional net price for Group 4 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in Fall 2011 who were awarded Title IV federal student

aid is calculated for you. These values are calculated for each income level using the

following formula: Line 06 – Line 07. The average net price for Group 4 students by

income level will be posted on College Navigator.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.
Glossary date: 12/4/2012

Term Definition

Federal grants

(grants/educational

assistance funds)

Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell

Grants and Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and

merit-based educational assistance funds and training vouchers provided from other federal agencies

and/or federally-sponsored educational benefits programs. (Used for reporting on the Student

Financial Aid component)

Financial aid Federal Work Study, grants, loans to students (government and/or private), assistantships,

scholarships, fellowships, tuition waivers, tuition discounts, employer aid (tuition reimbursement)

and other monies (other than from relatives/friends) provided to students to meet expenses. This

excludes loans to parents.

First-time student

(undergraduate)

A student who has no prior postsecondary experience (except as noted below) attending any

institution for the first time at the undergraduate level. This includes students enrolled in academic or

occupational programs. It also includes students enrolled in the fall term who attended college for

the first time in the prior summer term, and students who entered with advanced standing (college

credits earned before graduation from high school).

Full-time student Undergraduate: A student enrolled for 12 or more semester credits , or 12 or more quarter credits,

or 24 or more contact hours a week each term. Graduate: A student enrolled for 9 or more semester

credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that

is considered full time by the institution. Doctor's degree - Professional practice - as defined by the

institution.

Institutional grants Scholarships and fellowships granted and funded by the institution and/or individual departments

within the institution, (i.e., instruction, research, public service) that may contribute indirectly to the

enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based

on state of residence, major field of study, athletic team participation) for which the institution

designates the recipient.

Loans to students Any monies that must be repaid to the lending institution for which the student is the designated

borrower. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privatelysponsored loans. Does not include PLUS and other loans made directly to parents.

Net price The Higher Education Opportunity Act of 2008 defines institutional net price as “the average yearly

price actually charged to first-time, full-time undergraduate students receiving student aid at an

institution of higher education after deducting such aid.” In IPEDS, average institutional net price is

generated by subtracting the average amount of federal, state/local government, or institutional

grant and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of

published tuition and required fees (lower of in-district or in-state for public institutions), books and

supplies, and the weighted average for room and board and other expenses. Cost of attendance data

are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are

collected in the Student Financial Aid (SFA) component of IPEDS.

Off-campus (not with

family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in

any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family) A living arrangement in which a student lives with the student's parents or legal guardians in any

housing facility that is not owned or controlled by the educational institution.

On-campus housing Any residence hall or housing facility owned or controlled by an institution within the same

reasonably contiguous geographic area and used by the institution in direct support of or in a manner

related to, the institution's educational purposes.

Scholarships Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards

given to undergraduate students.

State and local grants Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP)

(formerly SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which

the institution was reimbursed by a state agency. Local government grants include scholarships or

gift-aid awarded directly to the student. (Used for reporting Finance data for private for-profit

institutions )
2012-13 Survey Materials > F.A.Q. date: 12/4/2012

Student Financial Aid

Click one of the following questions to view the answer.

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

2) What is the reporting period covered by SFA for the 2011-12 collection year?

3) What changes occurred for SFA for the 2011-12 collection year?

Student Counts

1) For which students should I report financial aid information?

2) What students are included in Group 1?

3) What students are included in Group 2?

4) What students are included in Group 2a?

5) What students are included in Group 2b?

6) What students are included in Group 3?

7) What students are included in Group 4?

Financial Aid

1) What types of financial aid should be reported?

2) What is the time period for which I should report aid amounts?

3) Should tuition and fee waivers be reported?

4) Should veterans education benefits be reported?

5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

6) Where in Part C should I report tribal aid?

7) Should PLUS loans be reported?

8) What does "aid awarded" mean?

9) If a student is awarded more than one type of aid, do I count him/her twice?

10) Where can I get living arrangement information for students?

11) How do I get information about students' income categories?

Answers:

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

All postsecondary institutions that participate in federal student financial aid programs that enrolled

undergraduate students any time during academic year 2010-11 must complete SFA.

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2) What is the reporting period covered by SFA for the 2011-12 collection year?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.

• For academic reporters, the academic year is defined as the period of time generally extending from

September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4

calendar system.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall 2010).

Second, determine the financial aid that was awarded to these students any time during the 2010-11 academic

year.

• For program reporters, the academic year is defined by the institution, so long as the institutionally-defined

academic year falls within the full aid year period of July 1-June 30.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled any time during

the academic year). Second, determine the financial aid that was awarded to these students any time during the

academic year.

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3) What changes occurred for SFA for the 2011-12 collection year?

For the 2011-12 collection year, the following changes occurred:

For all institutions: 

• An additional column has been added in Part E to collect the number of students in Group 4 who were awarded

any Title IV grant aid, by income categories.
• Instructions for reporting grant aid to students have been clarified. For reporting grant aid, institutions should

report "aid awarded," rather than "aid received" or "aid awarded and accepted." There is no change to how loans

to students should be reported. Institutions should continue to report on loans that were awarded to and

accepted by the student.

For program reporters:

• The reporting period for program reporters is now an academic year, as defined by the institution, so long as the

institutionally-defined academic year falls within the full aid year period of July 1-June 30. Accordingly, the

student cohort for program reporters will be undergraduate students enrolled any time during the academic year.

Similarly, institutions should report on aid awarded to these students any time during the academic year.

• For Groups 3 and 4, program reporters will report only those students in the institution’s largest program. Please

note that because of this change, and since the Higher Education Opportunity Act of 2008 (HEOA) requires three

years’ worth of data on net price, all program reporters must submit three years’ worth of data for Groups 3 and

4 this year. Institutions should be prepared to report data for Group 3 and 4 students for the following academic

years: 2010-11, 2009-10, and 2008-09. Please also note that if an institution’s largest program changes in future

years, the institution will need to report three years’ worth of data for the new largest program.

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Student Counts

1) For which students should I report financial aid information?

SFA collects information on undergraduate students only.

Academic reporters should report on students who were enrolled as of October 15, or the institution’s official

Fall reporting date.

Program reporters should report on students who were enrolled any time during the academic year. For

program reporters, the academic year is defined by the institution, so long as it falls between July 1 and June

30.

For the purposes of reporting to SFA, students are divided into the following groups:

• Group 1: All undergraduate students

• Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students

• Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal government,

state/local government, or the institution. For public institutions, include only those paying in-state/in-district

tuition rates. For program reporters, include only those enrolled in the institution’s largest program.

• Group 4: Of Group 2, students who were awarded any Title IV federal student aid. For public institutions, include

only those paying in-state/in-district tuition rates. For program reporters, include only those enrolled in the

institution’s largest program.

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2) What students are included in Group 1? 

Group 1 includes all undergraduate students. You should report the total number of all new and continuing

full-time students, part-time students, degree/certificate-seeking students, and non-degree/certificateseeking students.

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3) What students are included in Group 2?

Group 2 students include all full-time, first-time degree/certificate-seeking undergraduates.

For academic reporters, include students attending your institution for the first time at the undergraduate

level. Also include students enrolled in the fall term who attended college for the first time in the prior

summer term, and students who entered with advanced standing (college credits earned before graduation

from high school). This number should match the data that you reported on the Fall Enrollment component

of IPEDS.

For program reporters, include students attending your institution for the first time at the undergraduate

level anytime during the academic year, as defined at your institution. Also include students who entered

with advanced standing (college credits earned before graduation from high school). This number should

closely match the data you reported on the 12-month Enrollment component of IPEDS.

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4) What students are included in Group 2a?

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal Work Study

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

• Grant or scholarship aid from other sources known to the institution

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5) What students are included in Group 2b?
In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

Group 2b is Group 2a minus those students who were awarded only Federal Work Study or grant or

scholarship aid from other sources known to the institution.

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6) What students are included in Group 3?

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded grant or scholarship aid from the following sources:

• Federal government

• State/local government

• Institution

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

Do not include students who were awarded only grant or scholarship aid from private or other sources, or

students who were awarded only non-grant aid, such as loans.

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7) What students are included in Group 4?

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded any Title IV aid.

Title IV aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness

Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

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Financial Aid

1) What types of financial aid should be reported?

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the

U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal

Supplemental Educational Opportunity Grants (FSEOGs), Academic Competitiveness Grants (ACGs), National

Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance for

College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational assistance

funds and training vouchers provided from other federal agencies and/or federally-sponsored educational benefits

programs.

• State/local government grants (grants/scholarships/waivers): Grants that were provided by your state

such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors

Scholarships. Also include merit scholarships that were provided by your state and tuition and fee waivers for

which your institution was reimbursed by a state agency. Local grants include any local government grants,

scholarships or gift-aid awarded directly to the student.

• Institutional grants: Scholarships and fellowships granted and funded by the institution and/or individual

departments within the institution (and are limited to students attending your institution). Also include

scholarships targeted to certain individuals (e.g., based on state of residence or major) for which the institution

designates the recipient; athletic scholarships; and the like. This is not intended to include Federal Work Study.

• Private grants or scholarships: These may include scholarships or grants to students that are paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).

• Loans to students: Monies that must be repaid to the lending institution for which the student is the designated

borrower. Include all Title IV federal student loan aid such as Federal Perkins Loans, Subsidized Direct or FFEL

Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Also include all institutionally- and privatelysponsored loans. Please do not include PLUS and other loans made directly to parents.

Note that different parts of the SFA component ask for different types of financial aid to be reported. Please

review the instructions and the survey screens carefully to ensure that you are reporting the correct types of

financial aid in the appropriate parts.

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2) What is the time period for which I should report aid amounts?

Institutions should report aid that was awarded any time during the academic year.
For academic reporters, the academic year is the period of time generally extending from September to

June, usually equated to two semesters or trimesters, three quarters, or the period covered by a 4-1-4

calendar system.

For program reporters, the academic year is defined by the institution, so long as it falls between July 1 and

June 30.

Note that for the purposes of calculating net price, the cost of attendance (COA) for an academic year

reported in the Institutional Characteristics (IC) component should align with the aid amounts reported in the

Student Financial Aid (SFA) component.

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3) Should tuition and fee waivers be reported?

Yes. Tuition and fee waivers should be reported in Part C.

Tuition and fee waivers for which your institution was reimbursed by a state agency should be reported

under state/local government grants.

Tuition and fee waivers granted by your institution (for which your institution is not reimbursed from another

source) should be reported as institutional grants.

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4) Should veterans education benefits be reported?

Veterans education benefits should no longer be reported as financial aid in SFA. 

The Higher Education Opportunity Act of 2008 (HEOA) removed veterans education benefits from “estimated

financial assistance,” effective July 1, 2010. A later technical corrections bill (H.R. 1777) updated the list of

programs that meet the definition of "veterans' education benefits" in section 480(c) of the Higher Education

Act (HEA) and moved the effective date of the exclusion to July 1, 2009 (beginning with the 2009-10 award

year).

For more information about the Department's Guidance on Federal Veterans’ Education Benefits for Purposes

of the Title IV Student Assistance Programs, please visit

http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

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5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

Academic Calendar Institutions (semester/trimester/quarters/4-1-4): In 2010-11, students were

potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell) during a

single academic year. For academic calendar institutions, the academic year is generally defined as the

period of time extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters,

or the period covered by a 4-1-4 calendar system. For the purposes of reporting to IPEDS SFA, institutions

should report only Pell grants awarded for the student’s first academic year. Do NOT report the second

award. Aid amounts are used to calculate average institutional net price, so it is important that the aid

reported in SFA is aligned with the price/cost of attendance reported in the IPEDS Institutional

Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 9-month academic year, aid

reported in SFA must correspond to that same 9-month academic year).

Program Reporter Institutions (continuous enrollment/differs by program): In 2010-11, students

were potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell)

during a single financial aid year (July 1, 2010-June 30, 2011). For program reporter institutions, the

academic year is defined by the institution, so long as it falls between July 1 and June 30, and therefore

multiple academic years can occur within a single financial aid year. For the purposes of reporting to IPEDS

SFA, institutions should report only Pell grants awarded for the student’s first academic year. Do NOT

report the second award. Aid amounts are used to calculate average institutional net price, so it is

important that the aid reported in SFA is aligned with the price/cost of attendance reported in the IPEDS

Institutional Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 30-week

academic year, aid reported in SFA must correspond to that same 30-week academic year).

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6) Where in Part C should I report tribal aid?

In general, institutions should report financial aid from tribal offices awarded to full-time, first-time students

in the state/local government field (Line 03) in Part C.

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7) Should PLUS loans be reported?

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should

not be reported.

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8) What does "aid awarded" mean?
Institutions should report on grant or scholarship aid that has been awarded to students. This may be

different from aid that was actually disbursed to students. For example, a student may be awarded grant or

scholarship aid at the beginning of the academic year but then leave the institution before the entire amount

is disbursed. In this case, you would report the original amount of grant or scholarship aid that was awarded,

even though the entire amount was not actually disbursed to the student.

For reporting loans to students, institutions should continue to report on loans that were awarded to and

accepted by the student.

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9) If a student is awarded more than one type of aid, do I count him/her twice?

Yes, students should be included in each category of aid that they are awarded. If a student is awarded both

federal and institutional aid, he/she should be counted under both types of aid.

However, in Part C, count students only once in the major aid category. For example, if a student is awarded

both a Pell Grant (Line 02a) and another type of federal grant (Line 02b), then count that student once for

the major category of Federal grants (Line 02).

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10) Where can I get living arrangement information for students?

Students indicate their intended living arrangement on the Free Application for Federal Student Aid (FAFSA)

or an institutional financial aid application. If a student did not complete the FAFSA or an institutional

financial aid application with living arrangement information, that student may appear as having an unknown

living arrangement.

Institutions should use the most recently available information regarding student living arrangement.

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11) How do I get information about students' income categories?

To assign the income category of the student, use the income that was used by your financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will include the

parents’ adjusted gross income and the student’s adjusted gross income. For independent students this will

include the student’s adjusted gross income.

If your institution takes part in campus-based aid programs like SEOG, FWS, and Perkins Loans, then it

might be easiest to tell your financial aid office that students should be put in income categories as they are

done on FISAP. Institutions with campus-based based aid programs must report annually to the Department

of Education using the FISAP (Fiscal Operations Report and Application to Participate). Part of the FISAP

includes income-related information. Even if your institution does not file FISAP, the instructions from it may

be helpful (fields 26-39):

Use the FISAP Total Income (FTI), one of the intermediate computed values on the Student Aid Record

(SAR) or ISIR (Institutional Student Information Record), to determine the proper cell for each student. For

dependent students, FTI is the sum of Total Income (TI) and Student’s Total Income (STI). For independent

students, the FTI will equal the TI. Remember, extract this information only from the SARs/ISIRs of

students who actually enrolled in your school.

You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must

use that corrected or adjusted information when determining the proper income cell for a student. In such a

case, to determine the income cell for a dependent student, you must use the student’s and parents’ base

year incomes, as reported on the SAR/ISIR.

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2012-13 Survey Materials > Narrative Edits date: 12/4/2012

Student Financial Aid for private institutions reporting on a fall cohort (academic reporters)

Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component

Applicable to private institutions reporting on a fall cohort (academic reporters)

Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not

apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts

apply to your institution.

All screens must be completed in order to lock the survey.

Part A: Establish Your Groups

Part B: Enter Information about Group 1

Part C: Enter Information about Group 2

Part D: Enter Information about Group 3

Part E: Enter Information about Group 4

Part F: Net Price Calculation for Group 3

Part G: Net Price Calculation for Group 4

Part A: Establish Your Groups

The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.

Use Part A to establish these groups, based on the descriptions below:

• Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all

new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking

students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the

data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as

needed.

• Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.

• Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans

to students; or grant or scholarship aid from the federal government, state/local government, the institution, or

other sources known to the institution.

• Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant

or scholarship aid from the federal government, state/local government, or the institution.

• Group 3: Of those in Group 2, report the number of students who paid the in-state or in-district tuition rate and

were awarded grant or scholarship aid from the federal government, state/local government, or the institution.

• Group 4: Of those in Group 2, report the number of students who paid the in-state or in-district tuition rate and

were awarded Title IV federal student aid.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• The data on this screen will be considered inconsistent and will not be saved if your institution has reported a

number greater than 0 for Group 1, and any of the following is true:

◦ You reported that you have no students in Group 2, but entered a number greater than 0 for Group 2a.

◦ You reported that you have no students in Group 2a, but entered a number greater than 0 for Group 2b.

◦ You reported that you have no students in Group 2b, but entered a number greater than 0 for Group 3

or 4.

The system will perform the following edits on the data entered for Group 1:

• If the PY EFA value is greater than or equal to 50, then the number of students in Group 1 is expected to be

within a 10% range of that value.

• If the PY EFA value is greater than 0 and less than 50, then the number of students in Group 1 is expected to be

within plus or minus 5 of that value.

• Based on your prior year data, the current year value reported for Fall 2011 is expected to be within a certain

range of the preloaded PY SFA data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

The system will perform the following edits on the data entered for Group 2:

• The number of students in Group 2 must be less than or equal to the number reported for Group 1.

• If you indicate that all of your institution's undergraduate students are first-time, full-time students, you must

confirm this.

• If your institution reported award levels between associate's degree and bachelor's degree on the IC Header

survey, then the number of students in Group 2 must be less than the number reported for Group 1.

• If the PY EFA value is greater than or equal to 30, then the number of students in Group 2 must be within a 10%

range of that value.
• If the PY EFA value is greater than or equal to 30, and the number reported for Group 2 is within a 10% range of

that value, then the number of students in Group 2 is expected to be within plus or minus 5% of that value.

• If the PY EFA value is greater than 0 and less than 30, then the number of students in Group 2 must be

within plus or minus 3 of that value.

• If the PY EFA value is greater than 0 and less than 30, and the number reported for Group 2 is within plus or

minus 3 of that value, then the number of students in Group 2 is expected to be within plus or minus 2 of that

value.

• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:

• The number of students in Group 2a must be less than or equal to the number reported for Group 2.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 2a must be greater than 0.

• If the number of students reported for Group 2a is greater than 0, then the sum of students reported for Groups

2b, 3, and 4 must be greater than 0.

• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2b:

• The number of students in Group 2b must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2b is greater than 0, then the sum of students reported for Group

3 and Group 4 must be greater than 0.

The system will perform the following edits on the data entered for Group 3:

• The number of students in Group 3 must be less than or equal to the number reported for Group 2b.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 3 must be greater than 0.

The system will perform the following edits on the data entered for Group 4:

• The number of students in Group 4 must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 4 must be greater than 0.

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Part B: Enter Information about Group 1

On this screen, you must report the Number of Group 1 students who were awarded aid and the Total amount of aid

awarded to Group 1 students in 2011-12 for each of the following Aid Types:

• Grant or scholarship aid from the federal government, state/local government, the institution, and other sources

known to the institution (line 01)

• Pell grants (line 02)

• Federal student loans (line 03)

Based on the information entered above, the Percentage of Group 1 students who were awarded aid and the Average

amount of aid awarded to Group 1 students are automatically calculated for each aid type upon saving the screen.

The system will perform the following General edit on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 1 students who were

awarded aid column, then the Total amount of aid awarded to Group 1 students column must contain a

value greater than 0; and vice versa.

The system will perform the following edits on the data entered for line 01:

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 0.
• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be less

than or equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The expected Average amount of aid awarded to Group 1 students for Grant or scholarship aid (line 01) is

based on the institution type, as outlined below:

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 01 average

amount must be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 01 average

amount must be less than $12,000.

◦ If your institution is a Private non-profit, 2-year institution, then the line 01 average amount must be

less than $10,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then the line 01 average

amount must be less than $7,000.

◦ If your institution is a Private for-profit 2-year-or-less institution, then the line 01 average

amount must be less than $8,000.

The system will perform the following edits on the data entered for line 02:

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 0.

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 5%

of the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the number of students who were awarded Grant or scholarship aid (line 01).

• The Average amount of aid awarded to Group 1 students for Pell grants (line 02) must be less than

$6,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 1 students who were awarded Federal student loans (line 03) should be less than or

equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Federal student loans (line 03) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The Average amount of aid awarded to Group 1 students for Federal student loans (line 03) must be less

than $12,000.

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Part C: Enter Information about Group 2

On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each

of the following Aid Types:

• Grants or scholarships from federal, state, or local governments, or the institution (line 01)

◦ Federal grants (line 02)

▪ Pell grants (line 02a)

▪ Other Federal grants (line 02b)

◦ State/local government grants or scholarships (grants/scholarships/waivers) (line 03)

◦ Institutional grants or scholarships (scholarships/fellowships) (line 04)

• Loans to students (line 05)

◦ Federal loans (line 05a)

◦ Other loans (including private loans) (line05b)

For several of the Aid Types listed above, you will be asked to input the Total dollar amount of aid awarded to Group 2

students in 2011-12. Based on this value, the Percentage of Group 2 students who were awarded aid and the Average

amount of aid awarded to Group 2 students are automatically calculated for each type if aid upon saving the screen. Your

institution's prior year average is displayed for your reference.

The system will perform the following General edits on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 2 students who were

awarded aid, then the adjacent Total dollar amount of aid awarded to Group 2 students column must

contain a value greater than 0; and vice versa.

• For each required Aid Type, the Total dollar amount of aid awarded to Group 2 students is expected to be

greater than or equal to $100.

• For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%

range of the PY Average amount.

• The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2

students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).

• If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also

be greater than 0:

◦ Federal grants (line 02)

◦ State/local government grants or scholarships (line 03)

◦ Institutional grants or scholarships (line 04)

◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).
• The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or

equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be equal

to the total number of students in Group 3 (Part A, Line 03).

• The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to

the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional

grants (line 04).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in

Part B of this component:

◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the

institution type, as outlined below:

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average amount of

aid awarded to Group 2 students must be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average amount of

aid awarded to Group 2 students must be less than $12,000.

◦ If your institution is a Private non-profit, 2-year institution, then the Average amount of aid

awarded to Group 2 students must be less than $10,000.

◦ If your institution is a Private for-profit, 2-year or less institution, then the Average amount of aid

awarded to Group 2 students must be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then then the Average amount

of aid awarded to Group 2 students must be less than $7,000.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:

• The Number of Group 2 students who were awarded Federal grants (line 02) is expected to be greater than

0.

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the sum of the Number of Group 2 students who were awarded Pell grants (line 02a) and Other federal

grants (line 02b). 

• The sum of the amounts reported for Pell grants (line 02a) and Other Federal grants (line 02b) must be

greater than 0.

• The Average amount of aid awarded to Group 2 students for Federal grants (line 02) is expected to be less

than $10,000.

The system will perform the following edits on the data entered for line 02a:

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than 0.

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than or

equal to 5% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be less than or equal

to the number of students who were awarded any Grants or scholarships (line 01).
• The Number of Group 2 students who were awarded Pell grants (line 02a) must be less than or equal to the

number of students who were awarded Federal grants (line 02).

• If you indicated in Part A that all undergraduates at your institution are full-time, first-time students, then the

number of students in Group 1 who receive Pell grants (Part B, Line 02) must be equal to the number of

students in Group 2 who receive Pell grants (Part C, Line 02a).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total amount of aid awarded to Group 1 for Pell grants in Part B is greater than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than or equal to the amount reported for the corresponding type of aid for Group

1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The Average amount of aid awarded to Group 2 students for Pell grants (line 02a) should be less than

$6,000.

The system will perform the following edits on the data entered for line 02b:

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) is expected to be less

than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) must be less than or

equal to the number of students who were awarded Federal grants (line 02).

• The Average amount of aid awarded to Group 2 students for Other Federal grants (line 02b) should be

less than $10,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the number of students who were awarded any Grants or scholarships (line

01).

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the total number of students in Group 2b.

• The expected Average amount of aid awarded to Group 2 students for State/local government grants or

scholarships (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 03 average

amount must be less than $10,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 03 average

amount must be less than $7,000.

◦ If your institution is a Private non-profit, 2-year institution, then the line 03 average amount must be

less than $8,000.

◦ If your institution is a Private for-profit, 2-year institution, then the line 03 average amount must be

less than $10,000.

◦ If your institution is a less-than-2-year institution, then the line 03 average amount must be less than

$5,000.

The system will perform the following edits on the data entered for line 04:

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the total number of students in Group 2b.

• If your institution is a Private non-profit, 4-year-or-above institution, then the Number of Group 2 students

who were awarded Institutional grants or scholarships (line 04) is expected to be greater than 0.

• The expected Average amount of aid awarded to Group 2 students for Institutional grants or

scholarships (line 04) is based on the institution type, as outlined below:

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 04 average

amount must be less than $36,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 04 average

amount must be less than $10,000.

◦ If your institution is a 2-year institution, then the line 04 average amount must be less than $10,000.

◦ If your institution is a less-than-2-year institution, then the line 04 average amount must be less than

$10,000.

The system will perform the following edits on the data entered for line 05:

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2a.

• If your institution is a Private for-profit, 4-year-or-above institution, then the Number of students who were

awarded and accepted Loans to students (line 05) is expected to be greater than 0.
• The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less

than $21,000.

The system will perform the following edits on the data entered for lines 05a:

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) must be less than

or equal to the number who were awarded and accepted Loans to students (line 05).

• If your institution is a Private for-profit, 4-year-or-above institution, then the Number of Group 2 students

who were awarded and accepted Federal loans (line 05a) is expected to be greater than 0.

• If the number of students reported for Group 1 is greater than 0, and that number is equal to the number of

students reported for Group 2, then the Number of students in Group 2 who were awarded Federal loans

(line 05a) must be equal to the amount reported for Federal loans in Group 1 (Part B).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Students in Group 2 who were awarded aid for Federal

loans (line 05a) must be less than the number reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Number of Group 1 students who were awarded aid for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Federal

loans (line 05a) must be less than or equal to the number reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Federal

loans (line 05a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total dollar amount of aid awarded to Group 1 students for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPIEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for

Federal loans (line 05a) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this survey:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than

$12,000.

The system will perform the following edits on the data entered for lines 05b:

• The Number of Group 2 students who were awarded and accepted Other loans (line 05b) must be less than or

equal to the number who were awarded and accepted Loans to students (line 05).

• The Average amount of aid awarded to Group 2 students for Other loans (line 05b) should be less than

$30,000.

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Part D: Enter Information about Group 3

On this screen, you must report the number of Group 3 students (full-time, first-time degree/certificate-seeking

undergraduates who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the federal

government, state/local government, or the institution) for academic years 2010-11 and 2009-10. For your reference, this

value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 3 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus with family (line 01b)

• Off-campus not with family (line 01c)

The number of Group 3 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

Additionally, you must Report the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students (line 02) for each academic year. The system will then

calculate the Average grant or scholarship aid from the federal government, state/local government, or the institution

awarded to Group 3 students (line 03) based on the reported values.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.
• If the total number of Group 3 students is less than the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be less

than the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

• If the total number of Group 3 students is equal to the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be equal

to the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number of students reported for 2010-11 is expected to be within a certain range of the

prior year (2009-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line

01d) should be less than or equal to 30% of the total number of Group 3 students for that same year (line 01).

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line 01d)

should be greater than or equal to 0. If this is not the case, you must adjust the number of students entered in

lines 01a through 01c so that the sum of the values in this column is less than or equal to the total number of

students in Group 3.

The system will perform the following edits on the data entered for line 02:

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 3 students (line

02) is expected to be greater than or equal to $100.

• If the number of Group 3 students is equal to the number of Group 2 students (as reported in Part A), then the

Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be equal

to the Total amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column

3).

• If the number of Group 3 students is less than the number of Group 2 students (as reported in Part A), then

the Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be

less than the Total amount of grant or scholarship aid awarded to Group 2 students in 2011-12 (Part C, Page 2,

Line 01, Column 3).

The system will perform the following edits on the data entered for line 03:

• For academic years 2011-12 and 2010-11, the Average grant or scholarship aid (line 03) must be within a

25% range of the prior year value.

• For academic years 2011-12 and 2010-11, if the Average grant or scholarship aid (line 03) is within a 25%

range of the prior year value, then line 03 is expected to be within a 15% range of the prior year value.

• The expected Average grant or scholarship aid (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average grant or

scholarship aid is expected be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average grant or

scholarship aid is expected be less than $12,000.

◦ If your institution is a Private non-profit, 2-year institution, then the Average grant or scholarship

aid is expected be less than $10,000.

◦ If your institution is a Private for-profit, 2 year or less institution, then the Average grant or

scholarship aid is expected be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then the Average grant or

scholarship aid is expected be less than $7,000.

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Part E: Enter Information about Group 4

On this screen, you must report the number of Group 4 students (full-time, first-time degree/certificate-seeking

undergraduates paying the in-state or in-district tuition rate who were awarded Title IV federal student aid) for 2011-12, 2010-

11, and 2009-10. For your reference, this value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 4 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus (with family) (line 01b)

• Off-campus (not with family) (line 01c)

The number of Group 4 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.
• For each academic year, the number of students entered for all applicable living arrangements (lines 01a through

01d) must equal the total Group 4 amount for that year.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009

-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or

equal to 30% of the total number of Group 4 students for that same year.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 4.

Additionally, you must report the Number of students in Group 4 who were awarded any Title IV aid (column 1), the

Number of students in Group 4 who were awarded any Title IV grant aid (column 2), and the Total grant or scholarship

aid awarded to Group 4 students from the federal government, state/local government, or the institution (column 3) for

the following income levels for 2011-12 (section 2), 2010-11 (section 3), and 2009-10 (section 4):

• $0-30,000 (line a)

• $30,001-48,000 (line b)

• $48,001-75,000 (line c)

• $75,001-110,000 (line d)

• $110,001 and more (line e)

A Total all income levels (line f) value is calculated for each column, and the Average amount of grant or scholarship aid

awarded to Group 4 students (column 4) is calculated for each income level, based on the numbers entered above.

The system will perform the following edits on the data entered for each academic year (lines 02 through 04):

• If a value greater than 0 is reported for the Number of Group 4 students who were awarded any Title IV

aid (column 1), then a value greater than 0 must also be entered for the Total amount of grant or scholarship

aid awarded (column 3); and vice versa.

• The total Number of Group 4 students who were awarded any Title IV aid for all income levels (line f,

column 1) should be equal to the total number of students in Group 4 (Part A, Line 04).

• For each income level, the Number of Group 4 students who were awarded any Title IV grant aid (column

2) must be less than or equal to the Number of Group 4 students who were awarded any Title IV aid

(column 1).

• For each income level, if the Number of Group 4 students who were awarded any Title IV grant aid

(column 2) is greater than 0, then Total amount of grant or scholarship aid awarded to Group 4 students

(column 3) must be greater than 0.

• For 2011-12 and 2010-11, the Total amount of grant or scholarship aid awarded to Group 4 students 

reported across all income levels (line f, column 3) is expected to be within a 25% range of the

corresponding prior year amount.

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 4

students reported across all income levels (line f, column 3) should be less than or equal to the Total dollar

amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column 3).

• For each income level, the Average amount of grant or scholarship aid awarded to Group 4 students is

expected to be greater at lower income levels than at higher ones.

Top

Part F: Net Price Calculation for Group 3

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance, the Average

amount of grant or scholarship aid awarded to Group 3 students from the federal government, state/local

government, and the institution, and the Average institutional net price for Group 3 students. This information is posted

on the U.S. Department of Education's College Navigator website and used in the U.S. Department of Education's College

Affordability and Transparency Lists.

The system will perform the following edits on the data entered:

• For each academic year, the Average institutional net price for Group 3 students should be greater than

zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must fix it by

adjusting your entries in the previous sections of this survey. If the calculated average is correct, you must enter

an explanation for why this is true. In addition, you may wish to add information in the context box at the bottom

of the screen. 

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.
Top

Part G: Net Price Calculation for Group 4

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance by income level,

the Average amount of grant or scholarship aid awarded to Group 3 students from the federal government,

state/local government, and the institution total and by income level, and the Average institutional net price for Group 4

students. This information is then included on the U.S. Department of Education's College Navigator website.

The system will perform the following edits on the data entered:

• For 2011-12, the Average institutional net price for Group 4 students for each income level should be

greater than zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must

fix it by adjusting your entries in the previous sections of the survey. If the calculated average is correct, you

must enter an explanation for why this is true. In addition, you may wish to add information in the context box at

the bottom of the screen.

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

Top
2012-13 Survey Materials > Form date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (private

program reporters)

Part A 

Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried

forward to other parts of the Student Financial Aid component.

In the fields below, report the number of students in each of the following groups.

2011-12 YOUR PRIOR

YEAR DATA

2010-11

01.Group 1

All undergraduate students

 

02.Group 2

Of those in Group 1, those who are full-time, first-time degree/certificate-seeking

 

02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to

students, or grant or scholarship aid from the federal government, state/local

government, the institution, or other sources known to the institution

 

02b. Of those in Group 2, those who were awarded any loans to students or grant or

scholarship aid from the federal government, state/local government, or the

institution

 

03.Group 3

Of those in Group 2, those enrolled in your institution’s largest program who were

awarded grant or scholarship aid from the following sources: the federal government,

state/local government, or the institution

 

04.Group 4

Of those in Group 2, those enrolled in your institution’s largest program who were

awarded any Title IV federal student aid

 
 Image description. These context notes may be posted on the College Navigator website. End of image description.

Part B 

Part B – Enter Information about Group 1

Part B includes information about Group 1. Group 1 students are all undergraduate students enrolled any time during

academic year 2011-12.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• All undergraduate

students

• Grant or scholarship aid

from the federal

government

• Grant or scholarship aid

from state/local

government

• Grant or scholarship aid

from the institution

• Grant or scholarship aid

from other sources known

to the institution

• Loans to students from the

federal government

• Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

In the fields below, report the number of Group 1 students and the total amount of aid awarded to these

students for each type of aid.

Information from Part A: 2011-12

Group 1

All undergraduate students

(This number is carried forward from Part A, Line 01)

 

Aid Type 2011-12

Number of Group

1 students who

were awarded aid

Percentage of

Group 1 students

who were awarded

aid

Total amount of aid

awarded to Group

1 students

Average amount

of aid awarded to

Group 1 students

01. Grant or scholarship aid from the

federal government, state/local

government, the institution, and

other sources known to the

institution

 

02. Pell grants 

03. Federal student loans 

 You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.
Part C 

Part C - Enter Information about Group 2

Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2011-12.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time degree/certificateseeking undergraduate students

enrolled any time during academic year

2011-12

• Grant or scholarship

aid from the federal

government

• Grant or scholarship

aid from state/local

government

• Grant or scholarship

aid from the

institution

• Loans to students

from the federal

government and from

other sources,

including private or

other loans

• Do not include grant

or scholarship aid

from private or other

sources

• Do not include PLUS

loans or loans made

to anyone other than

the student

• Any time during

academic year

2011-12

• For program

reporters, this is

the aid year

period from July

1, 2011 through

June 30, 2012.

In the fields below, report the number of Group 2 students and the total amount of aid awarded to these

students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,

a student can appear in more than one aid category.

Information from Part A: 2011-12

Group 2

Full-time, first-time degree/certificate-seeking undergraduates

(This number is carried forward from Part A, Line 02)

 

Group 2a

Of those in Group 2, those who were awarded any Federal Work Study,

loans to students, or grant or scholarship aid from the federal

government, state/local government, the institution, or other sources

known to the institution

(This number is carried forward from Part A, Line 02a)

 

Group 2b

Of those in Group 2, those who were awarded any loans to students or

grant or scholarship aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A, Line 02b)

 

Group 3

Of those in Group 2, those who were awarded grant or scholarship aid

from the federal government, state/local government, or the institution

 

Aid Type YOUR

PRIOR

YEAR DATA

2011-12 2010-11

Number of

Group 2

students who

were awarded

aid

Percentage of

Group 2

students who

were awarded

aid

Total amount

of aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

Average

amount of

aid awarded

to Group 2

students

01.Grants or scholarships from the

federal government, state/local

government, or the institution

 

02. Federal grants 

02a. Pell grants 

02b. Other federal grants 
 Image description. These context notes may be posted on the College Navigator. End of image description.

03. State/local government grants or

scholarships

(grants/scholarships/waivers)

 

04. Institutional grants or scholarships

(scholarships/fellowships)

 

05. Loans to students 

05a. Federal loans 

05b. Other loans (including

private loans)

 

 You may use the space below to provide context for the data you've reported above. These context notes

may be posted on the College Navigator website and should be written to be understood by students and

parents. For example, institutions may report here other sources of private aid not included in the categories

above.
Part D 

Part D - Enter Information about Group 3

Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12

who were awarded grant or scholarship aid from the following sources: the federal government, state/local government,

or the institution. The information you report in this part will be used in Part F to calculate average institutional net price.

Note:

In this part, you must report information for your institution’s largest program. Your largest program is the program with

the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest

program.

For this part, report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in your institution’s

largest program who were

awarded grant or

scholarship aid from the

following sources: the

federal government,

state/local government, or

the institution

• Do not include students who

were awarded only grant or

scholarship aid from private

or other sources, or

students who were awarded

only non-grant aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or

scholarship aid from private or

other sources

• Any time during

academic year

2011-12 (the aid

year period from

July 1, 2011

through June 30,

2012)

In the fields below, report the number of Group 3 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students.

Largest Program Information from the IPEDS Institutional Characteristics

component

2011-12

CIP Code 

Title 

Information from Part A: 2011-12 YOUR PRIOR

YEAR DATA

2010-11

YOUR PRIOR

YEAR DATA

2009-10

Group 3

Full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution’s largest program who were awarded grant or

scholarship aid from the following sources: the federal government,

state/local government, or the institution

(This number is carried forward from Part A, Line 03)

 

01. Report the number of Group 3 students with the

following living arrangements:

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using the

following formula: [A03-

(D01a+D01b+D01c)]

 

02. Report the total amount of grant or scholarship aid

from the federal government, state/local government,

or the institution awarded to Group 3 students

03. Average grant or scholarship aid from the federal

government, state/local government, or the institution

awarded to Group 3 students (calculated value).

This value is calculated using the following formula:

[D02/A03]

 

You may use the space below to provide context for the data you've reported above.

Part E 

Part E – Enter Information about Group 4

Part E includes financial aid information about Group 4. Group 4 students are full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12

who were awarded any Title IV federal student aid. The information you report in this part will be used in Part G to

calculate average institutional net price by income level.

Note:

In this part, you must report information for your institution’s largest program. Your largest program is the program with

the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest

program.

For this part report:

For These Students The Following Type(s) of Aid Awarded in This Period

• Full-time, first-time

degree/certificate-seeking

undergraduate students

enrolled in your

institution’s largest

program who were

awarded any Title IV

federal student aid

• Grant or scholarship aid from the

federal government

• Grant or scholarship aid from

state/local government

• Grant or scholarship aid from the

institution

• Do not include grant or scholarship

aid from private or other sources

• Do not include loan amounts

• Do not include Federal Work Study

amounts

• Any time during

academic year 2011-

12 (the aid year

period from July 1,

2011 through June

30, 2012)

In the fields below, report the number of Group 4 students with each type of living arrangement and the total

amount of grant or scholarship aid from the federal government, state/local government, or the institution

awarded to these students by income level.

Largest program:

CIP Code 

Title 

Information from Part A: 2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking undergraduate

students enrolled in your institution’s largest program who were

awarded any Title IV federal student aid

(This number is carried forward from Part A, Line 04)

 

01. Report the number of Group 4 students with the

following living arrangements:

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

01a. On-campus

01b. Off-campus (with family)

01c. Off-campus (not with family)

01d. Unknown (calculated)

This value is calculated using

the formula: [A04-

(E01a+E01b+E01c)]

 

2011-12

Number of

Group 4

students

who were

awarded any

Title IV aid

Number of

Group 4

students who

were awarded

any grant or

scholarship aid

from the

following

sources: the

federal

government,

state/local

government, or

the institution

Total amount of

grant or

scholarship aid

awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Average

amount of grant

or scholarship

aid awarded to

Group 4

students from

the following

sources: the

federal

government,

state/local

government, or

the institution

Col. 1 Col. 2 Col. 3 Col. 4

02. Income level

02a. $0-30,000 

02b. $30,001-48,000 
02c. $48,001-75,000 

02d. $75,001-110,000 

02e. $110,001 and

more

 

02f. Total all income

levels

 

2010-11

Col. 1 Col. 2 Col. 3 Col. 4

03. Income level

03a. $0-30,000 

03b. $30,001-48,000 

03c. $48,001-75,000 

03d. $75,001-110,000 

03e. $110,001 and

more

 

03f. Total all income

levels

 

2009-10

Col. 1 Col. 2 Col. 3 Col. 4

04. Income level

04a. $0-30,000 

04b. $30,001-48,000 

04c. $48,001-75,000 

04d. $75,001-110,000 

04e. $110,001 and

more

 

04f. Total all income

levels

 

You may use the space below to provide context for the data you've reported above.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part F 

Part F - Net Price Calculation for Group 3

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about data your institution

reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

Largest program:

CIP Code 

Title 

01. Published tuition and required fees 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with

family)

 

04. Number of Group 3 students by living arrangement

04a. On campus 

04b. Off-campus (with family) 

04c. Off-campus (not with

family)

 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance

This value is calculated using the following formula:

[F01+F02+F05]

 

07. Average amount of grant or scholarship aid awarded

to Group 3 students from the following sources: the

federal government, state/local government, and the

institution

 

08. Average institutional net price for Group 3 students

This value is calculated using the following formula: [F06

-F07]

 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and

Transparency Lists.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
 Image description. These context notes may be posted on the College Navigator. End of image description.

Part G 

Part G - Net Price Calculation for Group 4

The following net price calculation is based on information that your institution reported in the Institutional

Characteristics component and the Student Financial Aid component. For more information about data your institution

reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.

2011-12 YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Components of cost of attendance

Largest program:

CIP Code 

Title 

01. Published tuition and required fees 

02. Books and supplies 

03. Room and board and other expenses by living

arrangement

03a. On campus 

03b. Off-campus (with family) 

03c. Off-campus (not with family) 

04. Number of Group 4 students by living arrangement

04a. On campus 

04b. Off campus (with family) 

04c. Off-campus (not with family) 

04d. Unknown 

05. Weighted average for room and board and other

expenses by living arrangement (excluding unknown

values)

See instructions for the formula for this calculation

 

06. Total cost of attendance

This value is calculated using the following formula:

[G01+G02+G05]

 

07. Average amount of grant or scholarship aid awarded to

Group 4 students from the following sources: the federal

government, state/local government, and the institution.

 

07a. $0-30,000 

07b. $30,001-48,000 

07c. $48,001-75,000 

07d. $75,001-110,000 

07e. $110,001 and more 

08. Average institutional net price for Group 4 students

This value is calculated using the following formula: [G06-

G07]

08a. $0-30,000 

08b. $30,001-48,000 

08c. $48,001-75,000 

08d. $75,001-110,000 

08e. $110,001 and more 

As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of

Education’s College Navigator website.

Do you wish to provide additional context notes?

Yes No

 You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.
Prepared by 

This survey component was prepared by:

Keyholder SFA Contact HR Contact Finance Contact Other

Name:

Email:

How long did it take to prepare this survey component? hours minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there

are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.

The time it took to prepare this component is being collected so that we can continue to improve our estimate of the

reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,

query and search data sources, complete and review the component, and submit the data through the Data Collection

System.

Thank you for your assistance.
2012-13 Survey Materials > Instructions date: 12/4/2012

Student Financial Aid, Private Program Reporters

Purpose of Component

The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about

financial aid provided to various groups of undergraduate students in order to meet requirements

of the Higher Education Act of 1965 (HEA), as amended. Item areas include:

• Financial aid about all undergraduate students

• Financial aid about all full-time, first-time degree/certificate-seeking students

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded grant aid. For public institutions, this

includes only students who paid the in-state or in-district tuition rate. For program

reporters, this includes only students enrolled in the institution's largest program.

• Financial aid and living arrangement information about all full-time, first-time

degree/certificate-seeking students who were awarded any Title IV federal student aid by

income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded grant aid. For public institutions, this includes only students who paid the in-state

or in-district tuition rate. For program reporters, this includes only students enrolled in the

institution's largest program.

• Net Price Calculation for full-time, first-time degree/certificate-seeking students who were

awarded any Title IV federal student aid by income. For public institutions, this includes

only students who paid the in-state or in-district tuition rate. For program reporters, this

includes only students enrolled in the institution's largest program.

Who Must Report

Institutions that had undergraduate students enrolled any time during academic year 2011-12

must report.

Changes in Reporting

• Only one year of data will be collected for existing institutions. New institutions will need to report

multiple years of data. Changes to prior years of data must be made in the Prior Year Revision

System.

• SFA is now part of the Winter collection. The Winter collection will close for keyholders on February 6,

2013.

• In Part E (data for Group 4), Column 2 has been revised for clarity. It now more clearly matches with

the data in Column 3.

General Instructions

What You Will Need

The institution’s financial aid system should be the beginning basis for reporting to this IPEDS

component.

Data providers for this component should be familiar with college and university

practices associated with student financial aid. In general, there are two types of financial aid data

that will be requested in this component. These types are:

• Numbers of students that meet certain conditions

• Total aid dollars awarded to these students

To complete this component, data providers will need the following:
 Image description. SFA Overview End of image description.

1. Financial aid information about the following student groups:

• Group 1. All undergraduate students

• Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students

• Group 3. Of the students in Group 2, those enrolled in the institution's largest program

who were awarded grant or scholarship aid from the following sources: the federal

government, state/local government, or the institution.

• Group 4. Of the students in Group 2, those enrolled in the institution's largest program

who were awarded Title IV federal student aid.

2.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in the institution's largest program who were awarded grant or

scholarship aid during the reporting period. 

3.   Living arrangement information for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in the institution's largest program who were awarded Title IV

federal student aid during the reporting period. 

4.    Income levels for full-time, first-time degree/certificate-seeking undergraduate students

enrolled in the institution's largest program who were awarded Title IV federal student aid during

the reporting period. 

About the Data

Five different types of data appear in this component. There are data:

• That institutions provide from their own financial aid records

• That are prior year data, shown in red, which can be used as a comparison with the current

year's data being reported

• That are carried forward from the IPEDS Institutional Characteristics (IC) component and

the IPEDS 12-month Enrollment (E12) component that your institution completed

• That are carried forward from one part of the Student Financial Aid component to another

part to ensure that the data are internally consistent

• That are calculated from the other data elements

In the latter two cases, the data provider should check that the data that are carried forward and

calculated are consistent with the data in the institution's underlying financial aid records. If the

data carried forward or calculated are not consistent with the institution's records, then an error in

data entry may have occurred.

Context Boxes
Optional context boxes throughout the component allow institutions to provide more information

regarding reported data. Note that the information in these context boxes may be posted on the

U.S. Department of Education’s College Navigator website. NCES will review entries in these

context boxes for applicability and appropriateness before posting them on College Navigator.

However, institutions should ensure that entries in these context boxes are free from grammatical

and spelling errors and are written to be understood by students and parents.

Interactive Edits

This component contains interactive edits that will check for blank fields, invalid values, or values

that fall outside expected ranges. Some error messages will require you to confirm or explain the

values that you entered. Some error messages are fatal and will require you to contact the IPEDS

Help Desk (1-877-225-2568 or ipedshelp@rti.org) for resolution.

Coverage

Reporting Period

The data reported for this component should be for academic year 2011-12. For the purposes of

reporting to SFA, "academic year 2011-12" is the aid year period from July 1, 2011 through June

30, 2012.

Program reporters will report students' aid data for an institutionally-defined academic year. This is

the academic year length, in weeks, used by your institution to calculate your Pell budget. It must

begin within the aid year period specified above and will vary from student to student depending

on when he or she enrolled.

Student Cohort

The student cohort covered by this component includes undergraduate students enrolled any time

during academic year 2011-12 (the aid year period from July 1, 2011 through June 30, 2012).

What to Include

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such

as the U.S. Department of Education, including Title IV federal student aid grants such as Pell grants,

Federal Supplemental Educational Opportunity Grants (FSEOG), Academic Competitiveness Grants

(ACG), National Science and Mathematics Access to Retain Talent (National SMART) Grants, and

Teacher Education Assistance for College and Higher Education (TEACH) Grants. Also include needbased and merit-based educational assistance funds and training vouchers provided from other

federal agencies and/or federally-sponsored educational benefits programs.

Do not include veterans education benefits, as defined in section 480(c) of the HEA, as they are no

longer treated as Estimated Financial Assistance for Federal Student Aid purposes. For more

information, visit http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

• Federal loans to students: Monies from the federal government that must be repaid for which the

student is the designated borrower. This type of aid includes all Title IV federal student loan aid such

as Federal Perkins Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL

Stafford Loans. Do not include PLUS loans and other federal loans not made directly to the student.

• State/local government grants (grants/scholarships/waivers): Grants that were awarded by

your state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and

Robert C. Byrd Honors Scholarships. Include merit-based grants or scholarships that were provided by

your state or local government. Also include tuition and fee waivers for which your institution was

reimbursed by a state or local government agency.

• Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and

fellowships granted and funded by the institution and/or individual departments within the institution

and are limited to students attending your institution. Also include scholarships targeted to certain

individuals (e.g., based on state of residence, major, or participation in athletic activities) for which

the institution designates the recipient. Also include institutional tuition and fee waivers for which

your institution was not reimbursed by a state or local government agency. This is not intended to

include Federal Work Study.

• Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club

Scholarship).
• Private loans to students: Monies that must be repaid to the lending institution for which the

student is the designated borrower. Include all institutionally- and privately-sponsored loans. Do not

include loans that are not made directly to the student.

NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to

loans awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was

awarded to students. This amount may be different from the amount that was actually disbursed to students.

For example, a student may be awarded grant or scholarship aid at the beginning of the academic year but

then leave the institution before the entire amount is disbursed. In this case, institutions should report the

original amount of grant or scholarship aid that was awarded. For reporting loans to students, institutions

should continue to report on loans that were awarded to the student.

Note also that different types of financial aid should be reported for different groups of students. Please

review the instructions and the screens carefully to ensure that you are reporting the correct types of financial

aid in the appropriate parts.

Institutions need to report aid in this component such that the net price calculations shown on College

Navigator and used for the College Affordability and Transparency lists are a reflection of what students

actually pay.

In cases where a student is awarded aid for multiple institutionally-defined academic years within one aid

year period, institutions should report only aid awarded for the student's first institutionally-defined academic

year.

For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated

count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more

than one aid category.

What NOT to Include

Do not report student counts or aid amounts for the following:

• Students who were only graduate students at the institution during the reporting period

• Students who were enrolled exclusively in courses not creditable toward a certificate/degree

• Students who were enrolled exclusively in Continuing Education Units (CEUs)

• Students who were exclusively auditing classes

Do not report Federal Work Study amounts into any total aid amounts.

Do not report loans that are made to someone other than the student.

Where to Get Help

IPEDS Help Desk

Phone: 1-877-225-2568

Email: ipedshelp@rti.org

Association for Institutional Research Website

The Association for Institutional Research website contains several tutorials on IPEDS data

collection and other valuable resources.

IPEDS Resources Page

The IPEDS Resources Page contains frequently asked questions, a link to the IPEDS glossary, an

archive of survey instruments, and other relevant information.

Where the Data Will Appear

Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.

At the institution level, data will appear in:

• College Navigator Website

• IPEDS Data Center

• IPEDS Data Feedback Reports

At the aggregate level, data will appear in:

• IPEDS First Looks

• IPEDS Table Library

• IPEDS Data Feedback Reports

• The Digest of Education Statistics

• The Condition of Education

Detailed Instructions

This section provides line-by-line instructions for each part of the Student Financial Aid component.
Part A - Establish Your Groups

Part A establishes the number of students in various groups. Note that the data you report on this

screen will be carried forward to other parts of the Student Financial Aid component.

Instructions:

In the fields provided, report the number of students in each of the following groups:

Item Description

01. Group 1

All undergraduate students

Report the number of all undergraduate students who were enrolled any time during

academic year 2011-12. Include all new and continuing undergraduate students (fulltime students, part-time students, degree/certificate-seeking students, nondegree/certificate-seeking students, and all others). This number will be preloaded

from your institution's IPEDS 12-month Enrollment component, but it may be modified

if necessary. If you have questions about the value that has been preloaded in this

field, please contact your institution’s IPEDS Keyholder.

02. Group 2

Of those in Group 1, those who are full-time, first-time degree/certificateseeking

Report the number of students who are full-time, first-time degree/certificate-seeking

undergraduates. 

02a. Of those in Group 2, those who were awarded any Federal Work

Study; loans to students; or grant or scholarship aid from the

federal government, state/local government, the institution, or

other sources known to the institution

Report the number of students who were awarded any of the following:

• Federal Work Study;

• Government and/or private loans to students;

• Grant or scholarship aid from the federal government,

state/local government, or the institution; or

• Grant or scholarship aid from other sources known to the

institution, such as aid from private sources (e.g., Rotary Club

Scholarship).

Note that the students reported in Line 02a are not defined as a

particular group because no additional financial aid information will be

collected about these students.

02b. Of those in Group 2, those who were awarded any loans to

students or grant or scholarship aid from the federal

government, state/local government, or the institution

Report the number of students who were awarded any of the following:

• Government and/or private loans to students; or

• Grant or scholarship aid from the federal government,

state/local government, or the institution.

Note that the students reported in Line 02b are not defined as a

particular group because no additional financial aid information will be

collected about these students.

03. Group 3

Of those in Group 2, those enrolled in your institution's largest program who

were awarded grant or scholarship aid from the following sources: the federal

government, state/local government, or the institution

Report students who were awarded grant or scholarship aid from the following

sources: the federal government, state/local government, or the institution. Do not

include students who were awarded aid only from other sources.
04. Group 4

Of those in Group 2, those enrolled in your institution's largest program who

were awarded any Title IV federal student aid

Report students who were awarded any Title IV federal student aid (i.e., report

students who were awarded federal grant aid or who were awarded federal work study

or federal student loans).

Title IV federal student aid includes:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant

(FSEOG), Academic Competitiveness Grant (ACG), National Science and

Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and

Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1

This part is intended to collect information about the number of Group 1 students and the total

amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate

students enrolled any time during academic year 2011-12.

For this part, report:

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         All undergraduate

students

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Grant or scholarship aid

from other sources known to

the institution

·        Loans to students from the

federal government

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

Data carried forward from Part A include the following:

Information from Part A: 2011-12

Group 1

All undergraduate students

(This number is carried forward from Part A,

Line 01)

Carried forward from Part A

Instructions:

In the fields provided, report the number of Group 1 students and the total amount of aid awarded

to these students for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

the institution, and other sources known to the institution

Column 1. Report the number of students in Group 1 who were awarded grant or

scholarship aid from the federal government, state/local government, the institution, and

other sources known to the institution.

Column 2. The percentage of students in Group 1 who were awarded grant or scholarship

aid is calculated for you.

Column 3. Report the total dollar amount of grant or scholarship aid from the federal

government, state/local government, the institution, and other sources known to the

institution awarded to Group 1 students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students

is calculated for you.

02. Pell grants

Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not

include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 2. The percentage of Group 1 students who were awarded Pell grants is

calculated for you.

Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do

not include any other type of federal grant aid (e.g., Academic Competitiveness Grants).

Column 4. The average amount of Pell grants awarded to Group 1 students is calculated

for you. 

03. Federal student loans

Column 1. Report the number of Group 1 students who were awarded federal loans to

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 2. The percentage of Group 1 students who were awarded federal student loans

is calculated for you.

Column 3. Report the total dollar amount of federal student loans awarded to Group 1

students. Do not include any other type of federal loans (e.g., PLUS loans, which are

made to the parent of a student).

Column 4. The average amount of federal student loans awarded to students in Group 1

is calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and should

be written to be understood by students and parents. Make sure that your entries are free

from grammatical and spelling errors.

Part C - Enter Financial Aid about Group 2

This part is intended to collect information about the number of Group 2 students and the total

amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled any time during academic year

2011-12.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students 

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·        Loans to students from the

federal government and from

other sources, including private

loans

·         Do not include grant or

scholarship aid from private or

other sources

·         Do not include PLUS loans

or loans made to anyone other

than the student

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

Data carried forward from Part A include the following:
Information from Part A: 2011-12

Group 2a

Of those in Group 2, those who were awarded

any Federal Work Study, loans to students, or

grant or scholarship aid from the federal

government, state/local government, the

institution, or other sources known to the

institution

(This number is carried forward from Part A,

Line 02a)

Carried forward from Part A

Group 2b

Of those in Group 2, those who were awarded

any loans to students or grant or scholarship

aid from the federal government, state/local

government, or the institution

(This number is carried forward from Part A,

Line 02b)

Carried forward from Part A

Note: Two aid categories in this section are further disaggregated into subcategories. Because

students may be awarded more than one type of aid, the sum of the values you enter in the

subcategories will not necessarily equal the value you enter in the aid category. However, the total

number of students reported for the aid category cannot exceed the sum of subcategories. (For

example, the number of students who were awarded federal grants cannot exceed the sum of the

number of students who were awarded Pell grants and the number who were awarded other

federal grants). In addition, the total number of students reported for an aid category must be at

least as large as the largest of those reported in a subcategory.

Instructions:

In the fields provided, report the number of Group 2 students and the total amount of aid they

were awarded for each type of aid.

Item Description

01. Grant or scholarship aid from the federal government, state/local government,

and the institution

 Column 1. Report the number of Group 2 students who were awarded one or

more grants or scholarships from the federal government, state/local government, or the

institution. If a student appears in more than one type of aid category in Lines 02 through

04, that student should only be counted once for Line 01. Do not include students who

were awarded only grants or scholarships from private sources (e.g., Rotary Club

Scholarship).

Column 2. The percentage of Group 2 students who were awarded one or more grants or

scholarships from the federal government, state/local government, or the institution will

be calculated for you.

Column 3. The total dollar amount for Line 01 will be calculated for you. This value is

calculated using the following formula: [(Line 02, Column 3) + (Line 03, Column 3) +

(Line 04, Column 3)].

Column 4. The average amount of grants or scholarships from the federal government,

state/local government, or the institution awarded to Group 2 students will be calculated

for you.

02. Federal grants

This aid category is disaggregated into the following two subcategories: Pell grants and

other federal grants.

Column 1. Report the number of Group 2 students who were awarded one or more

grants from the federal government. This includes Pell grants and other federal grants. If

a student appears in more than one type of aid category in Lines 02a or 02b, that student

should only be counted once for Line 02. Note that this number should be at least as

large as the largest number reported in Line 02a, Column 1 or Line 02b, Column

1. In addition, this number cannot exceed the sum of [(Line 02a, Column 1) +

(Line 02b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more grants

from the federal government will be calculated for you.

Column 3. The total dollar amount for Line 02 will be calculated for you. This value is

calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].

Column 4. The average amount of grants from the federal government awarded to Group

2 students will be calculated for you.

02a. Pell grants

Column 1. Report the number of Group 2 students who were awarded a

Pell grant.

Column 2. The percentage of Group 2 students who were awarded a Pell

grant will be calculated for you.

Column 3. Report the total dollar amount of all Pell grants awarded to

Group 2 students.

Column 4. The average amount of Pell grants awarded to Group 2

students will be calculated for you.

02b. Other federal grants

Column 1. Report the number of Group 2 students who were awarded

other federal grants. Other federal grants include Title IV grant aid other

than a Pell grant.

Column 2. The percentage of students Group 2 students who were

awarded other federal grants will be calculated for you.

Column 3. Report the total dollar amount of all other federal grants

awarded to Group 2 students.

Column 4. The average amount of other federal grants awarded to Group

2 students will be calculated for you.

03. State/local government grants or scholarships (grants/scholarships/waivers)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from a state/local government. This includes grants, scholarships, or

waivers funded by a state or local government. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from a state/local government will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from a state/local

government awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from a state/local government

awarded to Group 2 students will be calculated for you.

04. Institutional grants or scholarships (scholarships/fellowships)

Column 1. Report the number of Group 2 students who were awarded grant or

scholarship aid from the institution. This includes grants, scholarships, or fellowships

funded by the institution. Do not include any other types of grants.

Column 2. The percentage of Group 2 students who were awarded grants or scholarships

from the institution will be calculated for you.

Column 3. Report the total dollar amount of all grants or scholarships from the institution

awarded to Group 2 students.

Column 4. The average amount of grants or scholarships from the awarded to Group 2

students will be calculated for you.
05. Loans to students

This aid category is disaggregated into the following two subcategories: federal loans and

other loans.

Column 1. Report the number of Group 2 students who were awarded one or more loans

to students. This includes loans from the federal government and from other sources

(including private lenders). If a student appears in more than one type of loan category in

Lines 05a or 05b, that student should only be counted once for Line 05. Note that this

number should be at least as large as the largest number reported in Line 05a,

Column 1 or Line 05b, Column 1. In addition, this number cannot exceed the sum

of [(Line 05a, Column 1) + (Line 05b, Column 1)].

Column 2. The percentage of Group 2 students who were awarded one or more loans to

students will be calculated for you.

Column 3. The total dollar amount for Line 05 will be calculated for you. This value is

calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].

Column 4. The average amount of loans to students awarded to Group 2 students will be

calculated for you.

05a. Federal loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from the federal government. Do not include

loans to others (e.g., PLUS loans to parents) and do not include any other

type of grant or loan aid.

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from the federal government will be calculated for

you.

Column 3. Report the total dollar amount of all loans to students from the

federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from the federal

government awarded to Group 2 students will be calculated for you.

05b. Other loans

Column 1. Report the number of Group 2 students who were awarded one

or more loans to students from sources other than the federal

government. This includes private loans to students. Do not include loans

to others (e.g., loans to parents).

Column 2. The percentage of Group 2 students who were awarded one or

more loans to students from sources other than the federal government

will be calculated for you.

Column 3. Report the total dollar amount of all loans to students from

sources other than the federal government awarded to Group 2 students.

Column 4. The average amount of loans to students from sources other

than the federal government awarded to Group 2 students will be

calculated for you.

Context

Box

You may use the space below to provide context for the data you’ve reported. For

example, institutions may report in the context box other sources of private aid not

included in the categories above (e.g., Rotary Club Scholarship). The information you

enter in this context box may be posted on College Navigator and should be written to be

understood by students and parents. Make sure that your entries are free from

grammatical and spelling errors.

Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3

students in Part F.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution's largest program any time during academic year 2011-12 who were

awarded grant or scholarship aid from the following sources: federal government, state/local

government, or the institution. Students who were awarded only grant or scholarship aid from

private or other sources, or students who were awarded only non-grant aid should not be included

in this group.

For this part, report: 

For These Students The Following Type(s) of

Aid

Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in your institution's

largest program who were

awarded grant or scholarship

aid from the following sources:

the federal government,

state/local government, or the

institution

·         Do not include students

who were awarded only grant

or scholarship aid from private

or other sources, or students

who were awarded only nongrant aid.

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 3

Full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your

institution's largest program who were

awarded grant or scholarship aid from the

following sources: the federal government,

state/local government, or the institution

(This number is carried forward from Part A,

Line 03)

Carried forward

from Part A

Note: In this part, you will be asked to report living arrangement information for Group 3

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled, she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

Instructions:

In the fields provided, report the number of Group 3 students with each type of living arrangement

and the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to these students. 

Item Description
01. Report the number of Group 3 students with the following living arrangements.

01a. On-campus. Report the number of Group 3 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 3 students who lived

off-campus not with their parents or guardians.

01d. Unknown (calculated). This value is calculated using the following formula: [A03

– (D01a + D01b + D01c)], where A03 is the number of Group 3 students that you

entered in Part A, Line 03. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.

02. Report the total amount of grant or scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students

Report the total dollar amount of grants and scholarship aid from the federal government,

state/local government, or the institution awarded to Group 3 students. Exclude grant or

scholarship aid from private sources (e.g., Rotary Club Scholarship) and exclude all loan

aid.

03. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

The average grant or scholarship aid from the federal government, state/local government,

or the institution awarded to Group 3 students will be calculated for you. This value is

calculated using the following formula: [D02/A03]. This amount will be used in Part F to

calculate net price.

Part E - Enter Financial Aid about Group 4

This part is intended to collect information used to estimate the average net price for Group 4

students in Part G.

Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in

your institution's largest program any time during academic year 2011-12 who were awarded any

Title IV federal student aid (i.e., students who were awarded federal grant aid or who were

awarded federal work study or federal student loans).

Title IV federal student aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic

Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent

Grant (National SMART Grant), Teacher Education Assistance for College and Higher

Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or

FFEL Stafford Loan

For this part, report: 

For These Students The Following Type(s) of Aid Awarded in This Period

·         Full-time, first-time,

degree/certificate-seeking

undergraduate students

enrolled in your institution's

largest program who were

awarded any Title IV federal

student aid

·         Grant or scholarship aid

from the federal government

·         Grant or scholarship aid

from state/local government

·         Grant or scholarship from

the institution

·         Do not include grant or

scholarship aid from private or

other sources.

·         Any time during academic

year 2011-12 (the aid year

period from July 1, 2011

through June 30, 2012)
·         Do not include loan

amounts.

·         Do not include Federal Work

Study amounts.

Data carried forward from Part A include the following: 

Information from Part A:

2011-12

YOUR PRIOR

YEAR DATA

YOUR PRIOR

YEAR DATA

2010-11 2009-10

Group 4

Full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your

institution's largest program who were awarded

any Title IV federal student aid

(This number is carried forward from Part A,

Line 04)

Carried forward

from Part A

Notes: In this part, you will be asked to report living arrangement information for Group 4

students. The living arrangement categories used in this component are the same categories used

to describe living arrangements for Federal Student Aid purposes. Students indicate their intended

living arrangement on the Free Application for Federal Student Aid (FAFSA).

Institutions should use the most recently available information regarding student living

arrangement. For example, a student may have indicated on her or his FAFSA or an institutional

financial aid application that she or he planned to live at home with family. But when the student

enrolled she or he decided to live on campus. Although the student may not have modified the

FAFSA to reflect the updated living arrangement, the institution may have more recent information

in its financial aid system indicating that the student lived on campus according to the most recent

aid package for that student during the financial aid year. In this case, the institution should

classify this student as an on-campus student.

A student should be counted in only one category—the one that the institution used most recently

to develop or modify that student’s financial aid package. If a student in this group did not

complete the FAFSA, that student may appear as having an unknown living arrangement in Line

01d. However, if the institution knows the living arrangement for the student, then the student

should be reported in the appropriate category.

In this part, you will also be asked to report the number of students in Group 4 and the total

amount of grant or scholarship aid they were awarded by income level. To determine the income

level of the student, use the income that was used by the institution’s financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will

include the parents’ adjusted gross income and the student’s adjusted gross income. For

independent students this will include the student’s adjusted gross income.

Instructions:

In the fields provided, report the number of Group 4 students with each type of living

arrangement. 

Item Description

01. Report the number of Group 4 students with the following living arrangements.

01a. On-campus. Report the number of Group 4 students who lived on-campus.

01b. Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c. Off-campus (not with family). Report the number of Group 4 students who lived

off-campus not with their parents or guardians.

01d. Unknown (calculated). This value is calculated using the following formula: [A04

– (E01a + E01b + E01c)], where A04 is the number of Group 4 students that you

entered in Part A, Line 04. Note that this number should be a small percentage of

the total number of students in a given year because institutions should have this

information available for all students that completed the FAFSA as well as other

information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid

(column 1); the number of Group 4 students who were awarded any grant or scholarship aid from

the federal government, state/local government, or the institution (column 2); and the total

amount of grant or scholarship aid from the federal government, state/local government, or the

institution awarded to these students by income level (column 3). 

Item Description

02. 02a. $0–30,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02b. $30,001–48,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02c. $48,001–75,000 Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02d. $75,001–110,000Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02e. $110,001 and

more

Column 1. Report the number of Group 4 students in this

income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this

income level who were awarded any grant or scholarship aid

from the federal government, state/local government, or the

institution.

Column 3. Report the total amount of grant or scholarship aid

awarded to Group 4 students in this income level from the

following sources: federal government, state/local government,

or the institution.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students in this income level from the

federal government, state/local government, or the institution

will be calculated for you.

02f. Total all income

levels

Column 1. The total number of Group 4 students who were

awarded any Title IV aid will be calculated for you.

Column 2. The total number of Group 4 students who were

awarded any grant or scholarship aid from the federal

government, state/local government, or the institution will be

calculated for you.

Column 3. The total amount of grant or scholarship aid

awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Column 4. The average dollar amount of grant or scholarship

aid awarded to Group 4 students from the federal government,

state/local government, or the institution will be calculated for

you.

Part F - Net Price Calculation for Group 3

This part is intended to summarize the information used to estimate the average net price for

Group 3 students.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution's largest program any time during academic year 2011-12 who were

awarded grant or scholarship aid from the following sources: the federal government, state/local

government, or the institution. 

As required by the HEOA, the average net price for Group 3 students will be posted on College

Navigator. In addition, the average net price calculated for this group will be used in the U.S.

Department of Education's College Affordability and Transparency lists. 
The components used to estimate the average net price include the average total cost of

attendance for the institution's largest program and the average grant or scholarship aid awarded

to Group 3 students. The total cost of attendance is the sum of published tuition and required fees

(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room

and board and other expenses (Line 05). Information about cost of attendance is carried forward

from data that your institution reported in the Institutional Characteristics component of IPEDS. If

you did not enter this information and have questions about the values entered here, contact your

institution’s IPEDS Keyholder.

The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees

The published tuition and required fees are carried forward from data that your

institution reported on the Institutional Characteristics component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 3 students by living arrangement

These numbers are carried forward from Part D, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula:

Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line

04b/(Line 04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line

04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students

This value is carried forward from Part D, Line 04.

08. Average institutional net price for Group 3 students

The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your institution's largest program any time during

academic year 2011-12 who were awarded grant or scholarship aid from the federal

government, state/local government, or the institution is calculated for you. This value

is calculated using the following formula: Line 06 – Line 07. The average net price for

Group 3 students will be posted on College Navigator and used in the U.S. Department

of Education's College Affordability and Transparency lists.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.
Part G - Net Price Calculation for Group 4

This part is intended to summarize the information used to estimate the average net price for

Group 4 students.

Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students

enrolled in your institution's largest program any time during academic year 2011-12 who were

awarded Title IV federal student aid. 

As required by the HEOA, the average net price for Group 4 students will be posted on College

Navigator.

The components used to estimate the average net price include the average total cost of

attendance for the institution's largest program and the average grant or scholarship aid awarded

to Group 4 students. The total cost of attendance is the sum of published tuition and required fees

(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room

and board and other expenses (Line 05). Information about cost of attendance is carried forward

from data that your institution reported in the Institutional Characteristics component of IPEDS. If

you did not enter this information and have questions about the values entered here, contact your

institution’s IPEDS Keyholder.

The source or calculation for each line is described here. 

Item Description

01. Published tuition and required fees

The published tuition and require fees are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

02. Books and supplies

The cost for books and supplies are carried forward from data that your institution

reported on the Institutional Characteristics component of IPEDS.

03. Room and board and other expenses by living arrangement

The cost for room and board and other expenses by living arrangement are carried

forward from data that your institution reported on the Institutional Characteristics

component of IPEDS.

04. Number of Group 4 students by living arrangement

These numbers are carried forward from Part E, Lines 02a through 02d.

05. Weighted average by living arrangement (excluding unknown values) for room

and board and other expenses

This value is generated by determining the average room and board and other expenses

(Lines 03a through 03c) weighted by student living arrangement (excluding students in

the unknown category). This value is calculated using the following formula: Line 05 =

[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line

04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06. Total cost of attendance

This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07. Average grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 4 students

These values are carried forward from Part E, Line 03, Column 3 for each income level.

08. Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking

undergraduate students enrolled in your institution's largest program any time during

academic year 2011-12 who were awarded Title IV federal student aid is calculated for

you. These values are calculated for each income level using the following formula: Line

06 – Line 07. The average net price for Group 4 students by income level will be posted

on College Navigator.

Context

Box

You may use the space below to provide context for the data you’ve reported. The

information you enter in this context box may be posted on College Navigator and

should be written to be understood by students and parents. Make sure that your

entries are free from grammatical and spelling errors.
Glossary date: 12/4/2012

Term Definition

Federal grants

(grants/educational

assistance funds)

Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell

Grants and Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and

merit-based educational assistance funds and training vouchers provided from other federal agencies

and/or federally-sponsored educational benefits programs. (Used for reporting on the Student

Financial Aid component)

Financial aid Federal Work Study, grants, loans to students (government and/or private), assistantships,

scholarships, fellowships, tuition waivers, tuition discounts, employer aid (tuition reimbursement)

and other monies (other than from relatives/friends) provided to students to meet expenses. This

excludes loans to parents.

First-time student

(undergraduate)

A student who has no prior postsecondary experience (except as noted below) attending any

institution for the first time at the undergraduate level. This includes students enrolled in academic or

occupational programs. It also includes students enrolled in the fall term who attended college for

the first time in the prior summer term, and students who entered with advanced standing (college

credits earned before graduation from high school).

Full-time student Undergraduate: A student enrolled for 12 or more semester credits , or 12 or more quarter credits,

or 24 or more contact hours a week each term. Graduate: A student enrolled for 9 or more semester

credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that

is considered full time by the institution. Doctor's degree - Professional practice - as defined by the

institution.

Institutional grants Scholarships and fellowships granted and funded by the institution and/or individual departments

within the institution, (i.e., instruction, research, public service) that may contribute indirectly to the

enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based

on state of residence, major field of study, athletic team participation) for which the institution

designates the recipient.

Loans to students Any monies that must be repaid to the lending institution for which the student is the designated

borrower. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privatelysponsored loans. Does not include PLUS and other loans made directly to parents.

Net price The Higher Education Opportunity Act of 2008 defines institutional net price as “the average yearly

price actually charged to first-time, full-time undergraduate students receiving student aid at an

institution of higher education after deducting such aid.” In IPEDS, average institutional net price is

generated by subtracting the average amount of federal, state/local government, or institutional

grant and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of

published tuition and required fees (lower of in-district or in-state for public institutions), books and

supplies, and the weighted average for room and board and other expenses. Cost of attendance data

are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are

collected in the Student Financial Aid (SFA) component of IPEDS.

Off-campus (not with

family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in

any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family) A living arrangement in which a student lives with the student's parents or legal guardians in any

housing facility that is not owned or controlled by the educational institution.

On-campus housing Any residence hall or housing facility owned or controlled by an institution within the same

reasonably contiguous geographic area and used by the institution in direct support of or in a manner

related to, the institution's educational purposes.

Scholarships Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards

given to undergraduate students.

State and local grants Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP)

(formerly SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which

the institution was reimbursed by a state agency. Local government grants include scholarships or

gift-aid awarded directly to the student. (Used for reporting Finance data for private for-profit

institutions )
2012-13 Survey Materials > F.A.Q. date: 12/4/2012

Student Financial Aid

Click one of the following questions to view the answer.

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

2) What is the reporting period covered by SFA for the 2011-12 collection year?

3) What changes occurred for SFA for the 2011-12 collection year?

Student Counts

1) For which students should I report financial aid information?

2) What students are included in Group 1?

3) What students are included in Group 2?

4) What students are included in Group 2a?

5) What students are included in Group 2b?

6) What students are included in Group 3?

7) What students are included in Group 4?

Financial Aid

1) What types of financial aid should be reported?

2) What is the time period for which I should report aid amounts?

3) Should tuition and fee waivers be reported?

4) Should veterans education benefits be reported?

5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

6) Where in Part C should I report tribal aid?

7) Should PLUS loans be reported?

8) What does "aid awarded" mean?

9) If a student is awarded more than one type of aid, do I count him/her twice?

10) Where can I get living arrangement information for students?

11) How do I get information about students' income categories?

Answers:

General

1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

All postsecondary institutions that participate in federal student financial aid programs that enrolled

undergraduate students any time during academic year 2010-11 must complete SFA.

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2) What is the reporting period covered by SFA for the 2011-12 collection year?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.

• For academic reporters, the academic year is defined as the period of time generally extending from

September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4

calendar system.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall 2010).

Second, determine the financial aid that was awarded to these students any time during the 2010-11 academic

year.

• For program reporters, the academic year is defined by the institution, so long as the institutionally-defined

academic year falls within the full aid year period of July 1-June 30.

To determine the financial aid amounts to report for a given group of students, first identify the students in that

group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled any time during

the academic year). Second, determine the financial aid that was awarded to these students any time during the

academic year.

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3) What changes occurred for SFA for the 2011-12 collection year?

For the 2011-12 collection year, the following changes occurred:

For all institutions: 

• An additional column has been added in Part E to collect the number of students in Group 4 who were awarded

any Title IV grant aid, by income categories.
• Instructions for reporting grant aid to students have been clarified. For reporting grant aid, institutions should

report "aid awarded," rather than "aid received" or "aid awarded and accepted." There is no change to how loans

to students should be reported. Institutions should continue to report on loans that were awarded to and

accepted by the student.

For program reporters:

• The reporting period for program reporters is now an academic year, as defined by the institution, so long as the

institutionally-defined academic year falls within the full aid year period of July 1-June 30. Accordingly, the

student cohort for program reporters will be undergraduate students enrolled any time during the academic year.

Similarly, institutions should report on aid awarded to these students any time during the academic year.

• For Groups 3 and 4, program reporters will report only those students in the institution’s largest program. Please

note that because of this change, and since the Higher Education Opportunity Act of 2008 (HEOA) requires three

years’ worth of data on net price, all program reporters must submit three years’ worth of data for Groups 3 and

4 this year. Institutions should be prepared to report data for Group 3 and 4 students for the following academic

years: 2010-11, 2009-10, and 2008-09. Please also note that if an institution’s largest program changes in future

years, the institution will need to report three years’ worth of data for the new largest program.

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Student Counts

1) For which students should I report financial aid information?

SFA collects information on undergraduate students only.

Academic reporters should report on students who were enrolled as of October 15, or the institution’s official

Fall reporting date.

Program reporters should report on students who were enrolled any time during the academic year. For

program reporters, the academic year is defined by the institution, so long as it falls between July 1 and June

30.

For the purposes of reporting to SFA, students are divided into the following groups:

• Group 1: All undergraduate students

• Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students

• Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal government,

state/local government, or the institution. For public institutions, include only those paying in-state/in-district

tuition rates. For program reporters, include only those enrolled in the institution’s largest program.

• Group 4: Of Group 2, students who were awarded any Title IV federal student aid. For public institutions, include

only those paying in-state/in-district tuition rates. For program reporters, include only those enrolled in the

institution’s largest program.

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2) What students are included in Group 1? 

Group 1 includes all undergraduate students. You should report the total number of all new and continuing

full-time students, part-time students, degree/certificate-seeking students, and non-degree/certificateseeking students.

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3) What students are included in Group 2?

Group 2 students include all full-time, first-time degree/certificate-seeking undergraduates.

For academic reporters, include students attending your institution for the first time at the undergraduate

level. Also include students enrolled in the fall term who attended college for the first time in the prior

summer term, and students who entered with advanced standing (college credits earned before graduation

from high school). This number should match the data that you reported on the Fall Enrollment component

of IPEDS.

For program reporters, include students attending your institution for the first time at the undergraduate

level anytime during the academic year, as defined at your institution. Also include students who entered

with advanced standing (college credits earned before graduation from high school). This number should

closely match the data you reported on the 12-month Enrollment component of IPEDS.

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4) What students are included in Group 2a?

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal Work Study

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

• Grant or scholarship aid from other sources known to the institution

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5) What students are included in Group 2b?
In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate

students who were awarded any of the following:

• Federal or private loans to students

• Grant or scholarship aid from the federal government

• Grant or scholarship aid from state/local government

• Grant or scholarship aid from the institution

Group 2b is Group 2a minus those students who were awarded only Federal Work Study or grant or

scholarship aid from other sources known to the institution.

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6) What students are included in Group 3?

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded grant or scholarship aid from the following sources:

• Federal government

• State/local government

• Institution

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

Do not include students who were awarded only grant or scholarship aid from private or other sources, or

students who were awarded only non-grant aid, such as loans.

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7) What students are included in Group 4?

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were

awarded any Title IV aid.

Title IV aid includes the following:

• Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic Competitiveness

Grant (ACG), National Science and Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher

Education Assistance for College and Higher Education (TEACH) Grant

• Federal Work Study

• Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or FFEL Stafford Loan

For public institutions, include only those students who paid the in-state or in-district tuition rate. For

program reporters, include only those students enrolled in the institution's largest program.

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Financial Aid

1) What types of financial aid should be reported?

The following types of financial aid should be reported in this component:

• Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the

U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal

Supplemental Educational Opportunity Grants (FSEOGs), Academic Competitiveness Grants (ACGs), National

Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance for

College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational assistance

funds and training vouchers provided from other federal agencies and/or federally-sponsored educational benefits

programs.

• State/local government grants (grants/scholarships/waivers): Grants that were provided by your state

such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors

Scholarships. Also include merit scholarships that were provided by your state and tuition and fee waivers for

which your institution was reimbursed by a state agency. Local grants include any local government grants,

scholarships or gift-aid awarded directly to the student.

• Institutional grants: Scholarships and fellowships granted and funded by the institution and/or individual

departments within the institution (and are limited to students attending your institution). Also include

scholarships targeted to certain individuals (e.g., based on state of residence or major) for which the institution

designates the recipient; athletic scholarships; and the like. This is not intended to include Federal Work Study.

• Private grants or scholarships: These may include scholarships or grants to students that are paid by an

outside organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).

• Loans to students: Monies that must be repaid to the lending institution for which the student is the designated

borrower. Include all Title IV federal student loan aid such as Federal Perkins Loans, Subsidized Direct or FFEL

Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Also include all institutionally- and privatelysponsored loans. Please do not include PLUS and other loans made directly to parents.

Note that different parts of the SFA component ask for different types of financial aid to be reported. Please

review the instructions and the survey screens carefully to ensure that you are reporting the correct types of

financial aid in the appropriate parts.

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2) What is the time period for which I should report aid amounts?

Institutions should report aid that was awarded any time during the academic year.
For academic reporters, the academic year is the period of time generally extending from September to

June, usually equated to two semesters or trimesters, three quarters, or the period covered by a 4-1-4

calendar system.

For program reporters, the academic year is defined by the institution, so long as it falls between July 1 and

June 30.

Note that for the purposes of calculating net price, the cost of attendance (COA) for an academic year

reported in the Institutional Characteristics (IC) component should align with the aid amounts reported in the

Student Financial Aid (SFA) component.

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3) Should tuition and fee waivers be reported?

Yes. Tuition and fee waivers should be reported in Part C.

Tuition and fee waivers for which your institution was reimbursed by a state agency should be reported

under state/local government grants.

Tuition and fee waivers granted by your institution (for which your institution is not reimbursed from another

source) should be reported as institutional grants.

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4) Should veterans education benefits be reported?

Veterans education benefits should no longer be reported as financial aid in SFA. 

The Higher Education Opportunity Act of 2008 (HEOA) removed veterans education benefits from “estimated

financial assistance,” effective July 1, 2010. A later technical corrections bill (H.R. 1777) updated the list of

programs that meet the definition of "veterans' education benefits" in section 480(c) of the Higher Education

Act (HEA) and moved the effective date of the exclusion to July 1, 2009 (beginning with the 2009-10 award

year).

For more information about the Department's Guidance on Federal Veterans’ Education Benefits for Purposes

of the Title IV Student Assistance Programs, please visit

http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.

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5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

Academic Calendar Institutions (semester/trimester/quarters/4-1-4): In 2010-11, students were

potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell) during a

single academic year. For academic calendar institutions, the academic year is generally defined as the

period of time extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters,

or the period covered by a 4-1-4 calendar system. For the purposes of reporting to IPEDS SFA, institutions

should report only Pell grants awarded for the student’s first academic year. Do NOT report the second

award. Aid amounts are used to calculate average institutional net price, so it is important that the aid

reported in SFA is aligned with the price/cost of attendance reported in the IPEDS Institutional

Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 9-month academic year, aid

reported in SFA must correspond to that same 9-month academic year).

Program Reporter Institutions (continuous enrollment/differs by program): In 2010-11, students

were potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell)

during a single financial aid year (July 1, 2010-June 30, 2011). For program reporter institutions, the

academic year is defined by the institution, so long as it falls between July 1 and June 30, and therefore

multiple academic years can occur within a single financial aid year. For the purposes of reporting to IPEDS

SFA, institutions should report only Pell grants awarded for the student’s first academic year. Do NOT

report the second award. Aid amounts are used to calculate average institutional net price, so it is

important that the aid reported in SFA is aligned with the price/cost of attendance reported in the IPEDS

Institutional Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 30-week

academic year, aid reported in SFA must correspond to that same 30-week academic year).

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6) Where in Part C should I report tribal aid?

In general, institutions should report financial aid from tribal offices awarded to full-time, first-time students

in the state/local government field (Line 03) in Part C.

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7) Should PLUS loans be reported?

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should

not be reported.

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8) What does "aid awarded" mean?
Institutions should report on grant or scholarship aid that has been awarded to students. This may be

different from aid that was actually disbursed to students. For example, a student may be awarded grant or

scholarship aid at the beginning of the academic year but then leave the institution before the entire amount

is disbursed. In this case, you would report the original amount of grant or scholarship aid that was awarded,

even though the entire amount was not actually disbursed to the student.

For reporting loans to students, institutions should continue to report on loans that were awarded to and

accepted by the student.

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9) If a student is awarded more than one type of aid, do I count him/her twice?

Yes, students should be included in each category of aid that they are awarded. If a student is awarded both

federal and institutional aid, he/she should be counted under both types of aid.

However, in Part C, count students only once in the major aid category. For example, if a student is awarded

both a Pell Grant (Line 02a) and another type of federal grant (Line 02b), then count that student once for

the major category of Federal grants (Line 02).

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10) Where can I get living arrangement information for students?

Students indicate their intended living arrangement on the Free Application for Federal Student Aid (FAFSA)

or an institutional financial aid application. If a student did not complete the FAFSA or an institutional

financial aid application with living arrangement information, that student may appear as having an unknown

living arrangement.

Institutions should use the most recently available information regarding student living arrangement.

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11) How do I get information about students' income categories?

To assign the income category of the student, use the income that was used by your financial aid office to

determine the student’s Expected Family Contribution (EFC). For dependent students this will include the

parents’ adjusted gross income and the student’s adjusted gross income. For independent students this will

include the student’s adjusted gross income.

If your institution takes part in campus-based aid programs like SEOG, FWS, and Perkins Loans, then it

might be easiest to tell your financial aid office that students should be put in income categories as they are

done on FISAP. Institutions with campus-based based aid programs must report annually to the Department

of Education using the FISAP (Fiscal Operations Report and Application to Participate). Part of the FISAP

includes income-related information. Even if your institution does not file FISAP, the instructions from it may

be helpful (fields 26-39):

Use the FISAP Total Income (FTI), one of the intermediate computed values on the Student Aid Record

(SAR) or ISIR (Institutional Student Information Record), to determine the proper cell for each student. For

dependent students, FTI is the sum of Total Income (TI) and Student’s Total Income (STI). For independent

students, the FTI will equal the TI. Remember, extract this information only from the SARs/ISIRs of

students who actually enrolled in your school.

You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must

use that corrected or adjusted information when determining the proper income cell for a student. In such a

case, to determine the income cell for a dependent student, you must use the student’s and parents’ base

year incomes, as reported on the SAR/ISIR.

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2012-13 Survey Materials > Narrative Edits date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (program reporters)

Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component

Applicable to all program reporters

Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not

apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts

apply to your institution.

All screens must be completed in order to lock the survey.

Part A: Establish Your Groups

Part B: Enter Information about Group 1

Part C: Enter Information about Group 2

Part D: Enter Information about Group 3

Part E: Enter Information about Group 4

Part F: Net Price Calculation for Group 3

Part G: Net Price Calculation for Group 4

Part A: Establish Your Groups

The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.

Use Part A to establish these groups, based on the descriptions below:

• Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all

new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking

students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the

data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as

needed.

• Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.

• Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans

to students; or grant or scholarship aid from the federal government, state/local government, the institution, or

other sources known to the institution.

• Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant

or scholarship aid from the federal government, state/local government, or the institution.

• Group 3: Of those in Group 2, report the number of students enrolled in the institution’s largest program who

paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the following sources:

the federal government, state/local government, or the institution. For public institutions, include only those

students who paid the in-state or in-district tuition rate.

• Group 4: Of those in Group 2, report the number of students enrolled in the institution’s largest program who

paid the in-state or in-district tuition rate and were awarded Title IV federal student aid. For public institutions,

include only those students who paid the in-state or in-district tuition rate.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• The data on this screen will be considered inconsistent and will not be saved if your institution has reported a

number greater than 0 for Group 1, and any of the following is true:

◦ You reported that you have no students in Group 2, but entered a number greater than 0 for Group 2a.

◦ You reported that you have no students in Group 2a, but entered a number greater than 0 for Group 2b.

◦ You reported that you have no students in Group 2b, but entered a number greater than 0 for Group 3

or 4.

The system will perform the following edits on the data entered for Group 1:

• If the 2011-12 value should be equal to the total number of students reported in Part A of the IPEDS 12-month

enrollment survey.

• Based on your prior year data, the current year value reported for Fall 2011 is expected to be within a certain

range of the preloaded PY SFA data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

The system will perform the following edits on the data entered for Group 2:

• The number of students in Group 2 must be less than or equal to the number reported for Group 1.

• If you indicate that all of your institution's undergraduate students are first-time, full-time students, you must

confirm this.

• If your institution reported award levels between associate's degree and bachelor's degree on the IC Header

survey, then the number of students in Group 2 must be less than the number reported for Group 1.
• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:

• The number of students in Group 2a must be less than or equal to the number reported for Group 2.

• If the number of students reported for Group 2 is greater than 100, then the number of students reported for

Group 2a must be greater than 0.

• If the number of students reported for Group 2a is greater than 0, then the sum of students reported for Groups

2b, 3, and 4 must be greater than 0.

• Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected

to be within a certain range of the preloaded data, as outlined below:

◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that

number.

◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that

number.

◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that

number.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus

30% of the PY SFA value.

• If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students

who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to

be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2b:

• The number of students in Group 2b must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2b is greater than 0, then the sum of students reported for Group

3 and Group 4 must be greater than 0.

The system will perform the following edits on the data entered for Group 3:

• The number of students in Group 3 must be less than or equal to the number reported for Group 2b.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 3 must be greater than 0.

The system will perform the following edits on the data entered for Group 4:

• The number of students in Group 4 must be less than or equal to the number reported for Group 2a.

• If the number of students reported for Group 2 is greater than 50, then the number of students reported for

Group 4 must be greater than 0.

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Part B: Enter Information about Group 1

On this screen, you must report the Number of Group 1 students who were awarded aid and the Total amount of aid

awarded to Group 1 students in 2011-12 for each of the following Aid Types:

• Grant or scholarship aid from the federal government, state/local government, the institution, and other sources

known to the institution (line 01)

• Pell grants (line 02)

• Federal student loans (line 03)

Based on the information entered above, the Percentage of Group 1 students who were awarded aid and the Average

amount of aid awarded to Group 1 students are automatically calculated for each aid type upon saving the screen.

The system will perform the following General edit on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 1 students who were

awarded aid column, then the Total amount of aid awarded to Group 1 students column must contain a

value greater than 0; and vice versa.

The system will perform the following edits on the data entered for line 01:

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 0.

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be less

than or equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The expected Average amount of aid awarded to Group 1 students for Grant or scholarship aid (line 01) is

based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the line 01 average amount must be

less than $15,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 01 average

amount must be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 01 average

amount must be less than $12,000.

◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the line 01 average

amount must be less than $8,000.

◦ If your institution is a Private non-profit, 2-year institution, then the line 01 average amount must be

less than $10,000.

◦ If your institution is a Private for-profit 2-year or less institution, then the line 01 average

amount must be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then the line 01 average

amount must be less than $7,000.

The system will perform the following edits on the data entered for line 02:

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 0.

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 5%

of the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal

to the number of students who were awarded Grant or scholarship aid (line 01).

• The Average amount of aid awarded to Group 1 students for Pell grants (line 02) must be less than

$6,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 1 students who were awarded Federal student loans (line 03) should be less than or

equal to the total number of students in Group 1 (Part A, Line 01).

• The Number of Group 1 students who were awarded Federal student loans (line 03) is expected to be

greater than 5% of the total number of students in Group 1 (Part A, Line 01).

• The Average amount of aid awarded to Group 1 students for Federal student loans (line 03) must be less

than $12,000.

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Part C: Enter Information about Group 2

Page 1

For your reference, the data you entered in Part A of this survey will be displayed on this screen. You must then enter the

Number of Group 2 students in Fall 2011 who are:

• Paying in-district tuition rates (line 01a)

• Paying in-state tuition rates (line 01b)

• Paying out-of-state tuition rates (line 01c)

The number of students in Group 2 whose residency status is Unknown (line 01d) is automatically calculated based on the

numbers entered above.

The system will perform the following edits on the data entered:

• For each residency status (in-district, in-state, and out-of-state), a value must be entered in the Number of

Group 2 students column.

• The Number of Group 2 students whose residency status is Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 2.

• The Number of Group 2 students whose residency status is Unknown (line 01d) should be less than or equal

to 30% of the total number of students in Group 2.

Page 2

On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each

of the following Aid Types:

• Grants or scholarships from federal, state, or local governments, or the institution (line 01)

◦ Federal grants (line 02)

▪ Pell grants (line 02a)

▪ Other Federal grants (line 02b)

◦ State/local government grants or scholarships (grants/scholarships/waivers) (line 03)

◦ Institutional grants or scholarships (scholarships/fellowships) (line 04)

• Loans to students (line 05)

◦ Federal loans (line 05a)

◦ Other loans (including private loans) (line05b)

For several of the Aid Types listed above, you will be asked to input the Total dollar amount of aid awarded to Group 2

students in 2011-12. Based on this value, the Percentage of Group 2 students who were awarded aid and the Average

amount of aid awarded to Group 2 students are automatically calculated for each type if aid upon saving the screen. Your

institution's prior year average is displayed for your reference.

The system will perform the following General edits on the data entered:

• For each Aid Type, if a value greater than 0 is reported for the Number of Group 2 students who were

awarded aid, then the adjacent Total dollar amount of aid awarded to Group 2 students column must

contain a value greater than 0; and vice versa.
• For each required Aid Type, the Total dollar amount of aid awarded to Group 2 students is expected to be

greater than or equal to $100.

• For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%

range of the PY Average amount.

• The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2

students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).

• If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also

be greater than 0:

◦ Federal grants (line 02)

◦ State/local government grants or scholarships (line 03)

◦ Institutional grants or scholarships (line 04)

◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or

equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be

greater than or equal to the total number of students in Group 3 (Part A, Line 03).

• The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to

the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional

grants (line 04).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in

Part B of this component:

◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or

scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the

institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the Average amount of aid awarded

to Group 2 students must be less than $15,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average amount of

aid awarded to Group 2 students must be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average amount of

aid awarded to Group 2 students must be less than $12,000.

◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the Average

amount of aid awarded to Group 2 students must be less than $8,000.

◦ If your institution is a Private non-profit, 2-year institution, then the Average amount of aid

awarded to Group 2 students must be less than $10,000.

◦ If your institution is a Private for-profit, 2-year-or-less institution, then the Average amount of aid

awarded to Group 2 students must be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then then the Average amount

of aid awarded to Group 2 students must be less than $7,000.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants

or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:
• The Number of Group 2 students who were awarded Federal grants (line 02) is expected to be greater than

0.

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to

the sum of the Number of Group 2 students who were awarded Pell grants (line 02a) and Other federal

grants (line 02b). 

• The sum of the amounts reported for Pell grants (line 02a) and Other Federal grants (line 02b) must be

greater than 0.

• The Average amount of aid awarded to Group 2 students for Federal grants (line 02) is expected to be less

than $10,000.

The system will perform the following edits on the data entered for line 02a:

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than 0.

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than or

equal to 5% of the total number of students in Group 2 (Part A, Line 02).

• The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be less than or equal

to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Pell grants (line 02a) must be less than or equal to the

number of students who were awarded Federal grants (line 02).

• If you indicated in Part A that all undergraduates at your institution are full-time, first-time students, then the

number of students in Group 1 who receive Pell grants (Part B, Line 02) must be equal to the number of

students in Group 2 who receive Pell grants (Part C, Line 02a).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total amount of aid awarded to Group 1 for Pell grants in Part B is greater than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell

grants (line 02a) must be less than or equal to the amount reported for the corresponding type of aid for Group

1 in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• The Average amount of aid awarded to Group 2 students for Pell grants (line 02a) should be less than

$6,000.

The system will perform the following edits on the data entered for line 02b:

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) is expected to be less

than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Other Federal grants (line 02b) must be less than or

equal to the number of students who were awarded Federal grants (line 02).

• The Average amount of aid awarded to Group 2 students for Other Federal grants (line 02b) should be

less than $10,000.

The system will perform the following edits on the data entered for line 03:

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the number of students who were awarded any Grants or scholarships (line

01).

• The Number of Group 2 students who were awarded State/local government grants or scholarships (line

03) must be less than or equal to the total number of students in Group 2b.

• If your institution is a Public, 2-year or Public, 4-year-or-above institution, then the Number of Group 2

students who were awarded State/local government grants or scholarships (line 03) is expected to be

greater than 0.

• The expected Average amount of aid awarded to Group 2 students for State/local government grants or

scholarships (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above or Public, 2-year institution, then the line 03 average

amount must be less than $4,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 03 average

amount must be less than $4,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 03 average

amount must be less than $10,000.

◦ If your institution is a Private non-profit, 2-year institution, then the line 03 average amount must be

less than $6,000.

◦ If your institution is a Private for-profit, 2-year or less institution, then the line 03 average

amount must be less than $10,000.

◦ If your institution is a Public, less-than-2-year institution, then the line 03 average amount must be

less than $8,000.
The system will perform the following edits on the data entered for line 04:

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the number of students who were awarded any Grants or scholarships (line 01).

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be

less than or equal to the total number of students in Group 2b.

• The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) is

expected to be greater than 0.

• The expected Average amount of aid awarded to Group 2 students for Institutional grants or

scholarships (line 04) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the line 04 average amount must be

less than $10,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 04 average

amount must be less than $10,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 04 average

amount must be less than $8,000.

◦ If your institution is a Public, 2-year institution, then the line 04 average amount must be less than

$4,000.

◦ If your institution is a Private, 2-year or less institution, then the line 04 average amount must be less

than $10,000.

◦ If your institution is a Public, less-than-2-year institution, then the line 04 average amount must be

less than $5,000.

The system will perform the following edits on the data entered for line 05:

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2b (Part A, Line 02b).

• The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less

than or equal to the total number of students in Group 2a.

• The Number of students who were awarded and accepted Loans to students (line 05) is expected to be

greater than 0.

• The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less

than $21,000.

The system will perform the following edits on the data entered for lines 05a:

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) must be less than

or equal to the number who were awarded and accepted Loans to students (line 05).

• The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) is expected to be

greater than 0.

• If the number of students reported for Group 1 is greater than 0, and that number is equal to the number of

students reported for Group 2, then the Number of students in Group 2 who were awarded Federal loans

(line 05a) must be equal to the amount reported for Federal loans in Group 1 (Part B).

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Students in Group 2 who were awarded aid for Federal

loans (line 05a) must be less than the number reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Number of Group 1 students who were awarded aid for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Federal

loans (line 05a) must be less than or equal to the number reported for the corresponding type of aid for Group 1

in Part B of this component:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Federal

loans (line 05a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B

of this component:

◦ The Total dollar amount of aid awarded to Group 1 students for Federal student loans in Part B is greater

than 0; and

◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two

but less than four academic years; and/or a bachelor's degree or equivalent.

• If the following statements are true regarding the award levels offered by your institution (as reported in the

IPIEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for

Federal loans (line 05a) must be less than or equal to the amount reported for the corresponding type of aid for

Group 1 in Part B of this survey:

◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and

a postsecondary award, certificate, or diploma of at least one but less than two academic years; and

◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at

least two but less than four academic years; or a bachelor's degree or equivalent.
• The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than

$12,000.

The system will perform the following edits on the data entered for lines 05b:

• The Number of Group 2 students who were awarded and accepted Other loans (line 05b) must be less than or

equal to the number who were awarded and accepted Loans to students (line 05).

• The Average amount of aid awarded to Group 2 students for Other loans (line 05b) should be less than

$30,000.

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Part D: Enter Information about Group 3

On this screen, you must report the number of Group 3 students (full-time, first-time degree/certificate-seeking

undergraduates enrolled in your institution's largest program who were awarded grant or scholarship aid from the federal

government, state/local government, or the institution) for academic years 2010-11 and 2009-10. For your reference, this

value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 3 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus with family (line 01b)

• Off-campus not with family (line 01c)

The number of Group 3 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

Additionally, you must Report the total amount of grant or scholarship aid from the federal government, state/local

government, or the institution awarded to Group 3 students (line 02) for each academic year. The system will then

calculate the Average grant or scholarship aid from the federal government, state/local government, or the institution

awarded to Group 3 students (line 03) based on the reported values.

The system will perform the following General edits on the data entered:

• A value must be entered for each field on this screen.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• If the total number of Group 3 students is less than the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be less

than the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

• If the total number of Group 3 students is equal to the number of students who were awarded Grants or

scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),

then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be equal

to the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number of students reported for 2010-11 is expected to be within a certain range of the

prior year (2009-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line

01d) should be less than or equal to 30% of the total number of Group 3 students for that same year (line 01).

• For each academic year, the number of Group 3 students whose living arrangements are Unknown (line 01d)

should be greater than or equal to 0. If this is not the case, you must adjust the number of students entered in

lines 01a through 01c so that the sum of the values in this column is less than or equal to the total number of

students in Group 3.

The system will perform the following edits on the data entered for line 02:

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 3 students (line

02) is expected to be greater than or equal to $100.

• If the number of Group 3 students is equal to the number of Group 2 students (as reported in Part A), then the

Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be equal

to the Total amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column

3).

• If the number of Group 3 students is less than the number of Group 2 students (as reported in Part A), then

the Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be

less than the Total amount of grant or scholarship aid awarded to Group 2 students in 2011-12 (Part C, Page 2,

Line 01, Column 3).

The system will perform the following edits on the data entered for line 03:
• For academic years 2011-12 and 2010-11, the Average grant or scholarship aid (line 03) must be within a

25% range of the prior year value.

• For academic years 2011-12 and 2010-11, if the Average grant or scholarship aid (line 03) is within a 25%

range of the prior year value, then line 03 is expected to be within a 15% range of the prior year value.

• The expected Average grant or scholarship aid (line 03) is based on the institution type, as outlined below:

◦ If your institution is a Public, 4-year-or-above institution, then the Average grant or scholarship aid

is expected be less than $15,000.

◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average grant or

scholarship aid is expected be less than $40,000.

◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average grant or

scholarship aid is expected be less than $12,000.

◦ If your institution is a Public, 2-year or less institution, then the Average grant or scholarship aid is

expected be less than $8,000.

◦ If your institution is a Private non-profit, 2-year institution, then the Average grant or scholarship

aid is expected be less than $10,000.

◦ If your institution is a Private for-profit, 2 year or less institution, then the Average grant or

scholarship aid is expected be less than $8,000.

◦ If your institution is a Private non-profit, less-than-2-year institution, then the Average grant or

scholarship aid is expected be less than $7,000.

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Part E: Enter Information about Group 4

On this screen, you must report the number of Group 4 students (full-time, first-time degree/certificate-seeking

undergraduates enrolled in your institution's largest program who were awarded Title IV federal student aid) for 2011-12, 2010

-11, and 2009-10. For your reference, this value for 2011-2012 will be displayed from Part A.

For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 4 students with the following

living arrangements, as applicable to your institution:

• On-campus (line 01a)

• Off-campus (with family) (line 01b)

• Off-campus (not with family) (line 01c)

The number of Group 4 students whose living arrangements are Unknown (line 01d) is automatically calculated by the

system based on the numbers entered above.

The system will perform the following edits on the data entered for line 01a through line 01d:

• A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

• For each academic year, the number of students entered for all applicable living arrangements (lines 01a through

01d) must equal the total Group 4 amount for that year.

• For each living arrangement, the number of students reported for the current year (2011-12) is expected to be

within a certain range of the prior year (2010-11) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement

in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009

-10) value, as outlined below:

◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1

and 30.

◦ If the prior year value is greater than or equal to 25, then the current year value must be between within

a 30% range of that value.

• For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0

for the subsequent academic year, then you must confirm that the more recent value is correct.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or

equal to 30% of the total number of Group 4 students for that same year.

• The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or

equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so

that the sum of the values in this column is less than or equal to the total number of students in Group 4.

Additionally, you must report the Number of students in Group 4 who were awarded any Title IV aid (column 1), the

Number of students in Group 4 who were awarded any Title IV grant aid (column 2), and the Total grant or scholarship

aid awarded to Group 4 students from the federal government, state/local government, or the institution (column 3) for

the following income levels for 2011-12 (section 2), 2010-11 (section 3), and 2009-10 (section 4):

• $0-30,000 (line a)

• $30,001-48,000 (line b)

• $48,001-75,000 (line c)

• $75,001-110,000 (line d)

• $110,001 and more (line e)

A Total all income levels (line f) value is calculated for each column, and the Average amount of grant or scholarship aid

awarded to Group 4 students (column 4) is calculated for each income level, based on the numbers entered above.

The system will perform the following edits on the data entered for each academic year (lines 02 through 04):
• If a value greater than 0 is reported for the Number of Group 4 students who were awarded any Title IV

aid (column 1), then a value greater than 0 must also be entered for the Total amount of grant or scholarship

aid awarded (column 3); and vice versa.

• The total Number of Group 4 students who were awarded any Title IV aid for all income levels (line f,

column 1) should be equal to the total number of students in Group 4 (Part A, Line 04).

• For each income level, the Number of Group 4 students who were awarded any Title IV grant aid (column

2) must be less than or equal to the Number of Group 4 students who were awarded any Title IV aid

(column 1).

• For each income level, if the Number of Group 4 students who were awarded any Title IV grant aid

(column 2) is greater than 0, then Total amount of grant or scholarship aid awarded to Group 4 students

(column 3) must be greater than 0.

• For 2011-12 and 2010-11, the Total amount of grant or scholarship aid awarded to Group 4 students 

reported across all income levels (line f, column 3) is expected to be within a 25% range of the

corresponding prior year amount.

• For each academic year, the Total amount of grant or scholarship aid awarded to Group 4

students reported across all income levels (line f, column 3) should be less than or equal to the Total dollar

amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column 3).

• For each income level, the Average amount of grant or scholarship aid awarded to Group 4 students is

expected to be greater at lower income levels than at higher ones.

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Part F: Net Price Calculation for Group 3

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance, the Average

amount of grant or scholarship aid awarded to Group 3 students from the federal government, state/local

government, and the institution, and the Average institutional net price for Group 3 students. This information is posted

on the U.S. Department of Education's College Navigator website and used in the U.S. Department of Education's College

Affordability and Transparency Lists.

The system will perform the following edits on the data entered:

• For each academic year, the Average institutional net price for Group 3 students should be greater than

zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must fix it by

adjusting your entries in the previous sections of this survey. If the calculated average is correct, you must enter

an explanation for why this is true. In addition, you may wish to add information in the context box at the bottom

of the screen. 

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

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Part G: Net Price Calculation for Group 4

The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional

Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted

average for room and board and other expenses by living arrangement, the Total cost of attendance by income level,

the Average amount of grant or scholarship aid awarded to Group 3 students from the federal government,

state/local government, and the institution total and by income level, and the Average institutional net price for Group 4

students. This information is then included on the U.S. Department of Education's College Navigator website.

The system will perform the following edits on the data entered:

• For 2011-12, the Average institutional net price for Group 4 students for each income level should be

greater than zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must

fix it by adjusting your entries in the previous sections of the survey. If the calculated average is correct, you

must enter an explanation for why this is true. In addition, you may wish to add information in the context box at

the bottom of the screen.

• If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the

desired information in the space provided. If you no longer wish to provide additional context notes, please

change your response to No.

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