<PAGE>   1
                                                               EXHIBIT (10) (kk)
                               SECOND AMENDMENT TO
                        THE REYNOLDS AND REYNOLDS COMPANY
                                 RETIREMENT PLAN
                           OCTOBER 1, 1994 RESTATEMENT


         The Reynolds and Reynolds Company hereby amends The Reynolds and
Reynolds Company Retirement Plan (October 1, 1994 Restatement) (the "Plan"), as
follows:

         1.       Section 1 of Schedule I -- Participating Employers is amended
                  effective October 1, 1997, by adding the following after the
                  last stated employer:

<TABLE>
<CAPTION>
                  Employer              Effective Date of           Special Provisions
                  --------              -----------------           ------------------
                                        Participation
                                        -------------

<S>                                     <C>                         <C>
                  Formcraft, Inc.       October 1, 1997             Plan adopted only for Employees.

                  Dataforms, Inc.       October 1, 1997             Plan adopted only for Employees.
</TABLE>

         2.       Schedule II -- Provisions Regarding Predecessor Employment is
                  amended effective October 1, 1997, by adding the following
                  after the last stated employer:

<TABLE>
<CAPTION>
                  Predecessor           Effective Date of           Provisions Regarding
                  -----------           -----------------           --------------------
                  Employer              Participation               Predecessor Employment in
                  --------              -------------               -------------------------
                                                                    Service and Credited Service
                                                                    ----------------------------

<S>                                     <C>                         <C>
                  Formcraft, Inc.       October 1, 1997             In determining Service (Section
                                                                    3.2), Credited Service (Section 3.3),   
                                                                    and eligibility to participate in the   
                                                                    Plan (Section 2.1) for employees of     
                                                                    Formcraft, Inc. employed before January 
                                                                    4, 1994, periods of employment with     
                                                                    Formcraft, Inc. shall be considered for 
                                                                    purposes of determining Continuous      
                                                                    Employment under the Plan beginning as  
                                                                    of January 4, 1994. Periods of          
                                                                    employment prior to January 4, 1994,    
                                                                    with Formcraft, Inc. shall not be       
                                                                    considered period of 
</TABLE>



<PAGE>   2



<TABLE>
<S>                                     <C>                         <C>
                                                                    Continuous Employment under the Plan   
                                                                    except that such Periods of Employment 
                                                                    prior to January 4, 1994 shall be      
                                                                    considered Continuous Employment only  
                                                                    for purposes of Service for purposes of
                                                                    eligibility for an Early Retirement    
                                                                    Pension (Section 4.2) and for purposes 
                                                                    of Service for purposes of determining 
                                                                    the Accrued Retirement Pension of a    
                                                                    Participant who retires on Early       
                                                                    Retirement under Section 4.2 after     
                                                                    completing thirty-five (35) or more    
                                                                    years of Service (Section 1.23(e)).    
                                                                    

                 Dataforms, Inc.        October 1, 1997             In determining Service (Section 3.2), Credited
                                                                    Service (Section 3.3), and eligibility  
                                                                    to participate in the Plan (Section 2.1)
                                                                    for employees of Dataforms, Inc.        
                                                                    employed before May 10, 1995, periods of
                                                                    employment with the Company shall be    
                                                                    considered for purposes of determining  
                                                                    Continuous Employment under the Plan    
                                                                    beginning as of May 10, 1995. Periods   
                                                                    ofemployment prior to May 10, 1995, with
                                                                    Dataforms, Inc. shall not be considered 
                                                                    prior of Continuous Employment under the
                                                                    Plan except that period of employment   
                                                                    prior to May 10, 1995, with Dataforms,  
                                                                    Inc. shall be considered Continuous     
                                                                    Employment only for purposes of Service 
                                                                    for purposes of eligibility for an Early
                                                                    Retirement Pension (Section 4.2) and for
                                                                    purposes of
</TABLE>


<PAGE>   3


<TABLE>
<S>                                     <C>                         <C>
                                                                    Service for purposes of determining the
                                                                    Accrued Retirement Pension of a        
                                                                    Participant who retires on Early       
                                                                    Retirement under Section 4.2 after     
                                                                    completing thirty-five (35) or more    
                                                                    years of Service (Section 1.23(e)).    


                 Jordan Graphics, Inc.  October 1, 1997             In determining Service (Section 3.2),
                                                                    Credited Service (Section 3.3), and     
                                                                    eligibility to participate in the Plan  
                                                                    (Section 2.1) for former employees of   
                                                                    Jordan Graphics, Inc., periods of       
                                                                    employment with the Company shall be    
                                                                    considered for purposes of determining  
                                                                    Continuous Employment under the Plan    
                                                                    beginning as of January 23, 1996, and   
                                                                    periods of employment before January 23,
                                                                    1996, with Jordan Graphics, Inc. shall  
                                                                    not be considered period of Continuous  
                                                                    Employment under the Plan. Except       
                                                                    periods of employment prior to January  
                                                                    23, 1996, with Jordan Graphics, Inc.    
                                                                    shall be considered Continuous          
                                                                    Employment only for purposes of Service 
                                                                    for purposes of eligibility for an Early
                                                                    Retirement Pension (Section 4.2) and for
                                                                    purposes of Service for determining the 
                                                                    Accrued Retirement Pension of a         
                                                                    Participant who retires on Early        
                                                                    Retirement under Section 4.2 after      
                                                                    completing thirty-five (35) or more     
                                                                    years of Service (Section 1.23(e)).     
                                                                    
</TABLE>

<PAGE>   4


3.       Effective as of September 30, 1997, a new Article XXI shall be added to
         the Plan at the end thereof to provide the following:

         Section 21.1 - Definitions
         --------------------------

                  For purposes of this Article XXI, the following definitions
                  shall apply:

                           (a)      The "Transfer Date" shall mean September 30,
                                    1997.

                           (b)      The "Transferee Employees" shall mean those
                                    persons who are "Transfer Employees" as
                                    defined in Article XXI of the Transferor
                                    Plan.

                           (c)      The "Transferor Plan" shall mean The
                                    Reynolds and Reynolds Company Union
                                    Retirement Plan.

         Section 21.2 - Crediting of Compensation, Continuous Employment, 
         ---------------------------------------------------------------- 
         Service, and Credited Service
         -----------------------------

                           (a) For purposes of crediting Compensation,
                  Continuous Employment, Service, and Credited Service, the
                  Transfer Employees shall be subdivided into Group I and Group
                  II, where Group I shall consist of all Transfer Employees who
                  are Employees on the day immediately following the Transfer
                  Date and all Transfer Employees who terminated employment
                  covered under the Transferor Plan under conditions entitling
                  them to a "Normal Retirement Pension" or an "Early Retirement
                  Pension" under Section 4.1 or Section 4.2, as applicable, of
                  the Transferor Plan, and where Group II shall consist of all
                  other Transfer Employees; provided, however, that Group II
                  Transfer Employees who, after the Transfer Date, are
                  reemployed by an Employer as an Eligible Employee shall, as of
                  such reemployment date, be excluded from Group II and included
                  in Group I.

                           (b) As of the day immediately following the Transfer
                  Date (or as of the date of reemployment under the Plan in the
                  case of a reemployed Group II transfer Employee), each
                  Transfer Employee in Group I shall be credited under the Plan
                  with:

                                    (i) Continuous Employment under the Plan
                           pursuant to the provisions of the Plan; provided,
                           however, that the Continuous Employment credited
                           shall in no event be less than the "Continuous
                           Employment" that would be credited to the Transfer
                           Employee under the provisions of the Transferor Plan
                           as in effect on the Transfer Date; and

                                    (ii) Service under the Plan pursuant to the
                           provisions of the Plan; provided, however, that the
                           Service credited shall in no event be less that the
                           "Service" that would be credited to the Transfer
                           Employee under the provisions of the Transferor Plan
                           as in effect on the Transfer Date; and


<PAGE>   5



                                    (iii) Credited Service under the Plan
                           pursuant to the provisions of the Plan; provided,
                           however, that (a) the Credited Service credited shall
                           in no event be less that the "Credited Service"
                           credited to the Transfer Employee under the
                           provisions of the Transferor Plan as of the close of
                           business on September 30, 1997; and

                                    (iv) Compensation under the Plan pursuant to
                           the provisions of the Plan.

                                    Notwithstanding the foregoing provisions of
                           this Section or any other provision of the Plan,
                           however, in no event shall any Transfer Employee
                           receive dual credit under the Plan for Compensation,
                           Continuous Employment, Service, or Credited Service
                           with respect to any period.

         Section 21.3 - Transfer of Assets and Liabilities
         -------------------------------------------------

         Effective as of the Transfer Date, all liabilities of the Transferor
Plan with respect to the Transfer Employees shall be transferred to the Plan
from the Transferor Plan. On or as soon as practicable after the Transfer Date,
assets of the Transferor Plan with respect to the Transfer Employees'
liabilities so transferred to the Plan, in an amount that, based on the
certification of the Actuary, meets the requirements of Section 414(l) of the
Code and regulations and rulings thereunder, together with interest thereon at
the rate recommended by the Actuary from the Transfer Date to the date of the
assets transfer, shall, upon the direction of the Company to the Trustee, be
transferred to the Trust Fund from the trust fund maintained under the
Transferor Plan. Notwithstanding any provision of the Plan to the contrary, in
no event shall the accrued benefit under the Plan on or after the Transfer Date
of any Transfer Employee be less that his accrued benefit under the Transferor
Plan as of the Transfer Date. Any applications, elections, and waivers under the
Transferor Plan that are applicable to a Transfer Employee's benefit transferred
from the Transferor Plan to the Plan shall continue to be applicable to such
benefit hereunder.

Section 21.4 - Continuation of Portion of Transferor Plan
---------------------------------------------------------

         The Plan shall be deemed to be a continuation of that portion of the
Transferor Plan transferred to the Plan as provided in Section 21.3 with respect
to the Transfer Employees.

Section 21.5 - Overriding Provisions
------------------------------------

         The provisions of this Article XXI shall apply notwithstanding any
other provisions of the Plan, except Section 15.2, and shall override any
conflicting Plan provisions.


<PAGE>   6



4.       Effective September 30, 1997, subsection (a) of Section 1.16 is
         replaced with the following:

                  Except as otherwise provided herein, any person employed by an
                  Employer who is not classified as an Ineligible Employee and
                  is a common law employee, a regular salaried employee or a
                  salesman of an Employer, on or after the Effective Date. With
                  respect to periods after December 31, 1990, any person
                  classified as a regular hourly-rated employee of an Employer,
                  who is receiving remuneration for personal services rendered
                  to the Employer (or who would be receiving such remuneration
                  except for an Approved Absences or Military Service.) With
                  respect to periods after September 30, 1997, any person who is
                  covered by a collective bargaining agreement which provides
                  for such person's inclusion in the Plan.

5.       Effective September 30, 1997, subsection (b) of Section 1.16 is
         replaced with the following:

                  Any person who had been an Eligible Employee and either has
                  been transferred to an employment status other than that of an
                  Employee or has been transferred to a Related Company which
                  has not adopted the Plan, for so long as he remains so
                  employed. The term "Ineligible Employee" shall also include
                  any "leased employee", as defined in Section 414(n)(2) of the
                  Code, with respect to an Employer or a Related Company (other
                  than a leased employee excludable pursuant to Section
                  414(n)(5) of the Code). Provided, however, that any person who
                  performs services for an Employer or Related Company solely as
                  an independent contractor shall not be considered to be
                  employed by such Employer. The term "Ineligible Employee" also
                  includes (1) independent contractors reclassified by the
                  Internal Revenue Service as common law employees, and (2)
                  common law employees who serve in the Project Contingency Work
                  Force Division. The Project Contingency Work Force Division
                  contracts with certain workers to provide services on projects
                  of a temporary nature. The Project Contingency Work Form
                  Division is fully described in The Reynolds and Reynolds
                  Company Employee Handbook.

6.       Effective September 30, 1997, Section 3.1 is amended to add Section
         3.1(a)(2)(iii) which shall read as follows:

                           Participants who meet the disability requirements
                  under The Reynolds and Reynolds Company Union Retirement Plan
                  as of September 30, 1997, shall continue to accrue Hours of
                  Service up to the maximum of 501 hours per continuous period
                  in accordance with The Reynolds and Reynolds Company Union
                  Retirement Plan. However, such Participants shall cease
                  accruing Hours of Service as of the first day on which such
                  Participant no longer meets such disability requirements.

7.       Effective September 30, 1997, Section 5.1 is amended to provide the
         following:

                           Provided, however, with respect to periods after
                  September 30, 1997, any person participating pursuant to the
                  terms of a collective bargaining agreement shall


<PAGE>   7


                  be eligible for a Normal Retirement Pension in accordance with
                  the terms of such collective bargaining agreement.

8.       Effective for distribution made on or after September 15, 1997, Section
         6.4 is amended by removing the first sentence of the second paragraph
         and replacing the first sentence of the second paragraph with the
         following:

                           If any benefit payable pursuant to this Article
                  shall, prior to the commencement or distribution thereof have
                  an Actuarial Equivalent lump sum value greater than $3,500 (or
                  greater than $3,500 at the time of any prior distribution) but
                  not in excess of $10,000, the Participant may elect, subject
                  to the provisions of Section 7.2 and 7.4 hereof, to receive a
                  lump sum cash settlement of such benefit.

9.       Effective with respect to any distribution made on or after September
         15, 1997, Section 8.10 is amended by removing the second paragraph and
         replacing the second paragraph with the following:

                           If any benefit payable pursuant to this Article
                  shall, prior to the commencement or distribution thereof have
                  an Actuarial Equivalent lump sum value greater than $3,500 (or
                  greater than $3,500 at the time of any prior distribution) but
                  not in excess of $10,000, the Eligible Spouse or other
                  beneficiary, as the case may be may elect to receive a lump
                  sum cash settlement of the Actuarial Equivalent lump sum value
                  of such benefit, which shall be paid as soon as practicable
                  after the Plan Administrator receives written notice of such
                  election.

10.      Effective October 1, 1997, Article I is amended to add Section 1.35
         which shall read as follows:

                  Section 1.35 - HR-Group
                  -----------------------

                           A special grouping of individuals within the
                  Company's Human Resources Information System (HRIS) that
                  consists of employees acquired through an acquisition and
                  employees hired within the group following the acquisition.

         IN WITNESS WHEREOF, The Reynolds and Reynolds Company has caused this
Amendment to be executed by its duly authorized officers on this 11 day of
August, 1997.

                                     THE REYNOLDS AND REYNOLDS COMPANY

                                     By  
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                                     Title
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