12806 Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices

Dated: March 13, 1997.

L.M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

[FR Doc. 97–6747 Filed 3–17–97; 8:45 am]

BILLING CODE 5000–04–C

Department of the Air Force

HQ USAF Scientific Advisory Board

Meeting

The T&E Infrastructure Ad Hoc Study

of the HQ USAF Scientific Advisory

Board will meet on April 8–11, 1997 at

Wright-Patterson AFB OH from 8 a.m. to

5 p.m.

The purpose is to receive briefings

and gather information on the Test &

Evaluation Study.

The meeting will be closed to the

public in accordance with Section 552b

of Title 5, United States Code,

specifically subparagraphs (1) and (4)

thereof.

For further information, contact the

HQ USAF Scientific Advisory Board

Secretariat at (703) 697–8404.

Carolyn A. Lunsford,

Air Force Federal Register Liaison

Officer.

[FR Doc. 97–6788 Filed 3–17–97; 8:45 am]

BILLING CODE 3910–01–P

Department of the Navy

Privacy Act of 1974; Systems of

Records

AGENCY: Department of the Navy, DOD.

ACTION: Amend record systems.

SUMMARY: The Department of the Navy

proposes to amend systems of records

notices in its inventory of record

systems subject to the Privacy Act of

1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be

effective on April 17, 1997, unless

comments are received that would

result in a contrary determination.

ADDRESSES: Send comments to the

Department of the Navy, PA/FOIA

Policy Branch, Chief of Naval

Operations (N09B30), 2000 Navy

Pentagon, Washington, DC 20350–2000.

FOR FURTHER INFORMATION CONTACT: Mrs.

Doris Lama at (202) 685–6545 or DSN

325–6545.

SUPPLEMENTARY INFORMATION: The

Department of the Navy’s record system

notices for records systems subject to

the Privacy Act of 1974 (5 U.S.C. 552a),

as amended, have been published in the

Federal Register and are available from

the address above.

The Department of the Navy proposes

to amend systems of records notice in

its inventory of record systems subject

to the Privacy Act of 1974 (5 U.S.C.

552a), as amended. The changes to the

system of records are not within the

purview of subsection (r) of the Privacy

Act of 1974 (5 U.S.C. 552a), as amended,

which requires the submission of new

or altered systems reports. The record

systems being amended are set forth

below as amended, published in their

entirety.

Dated: March 12, 1997.

L. M. Bynum,

Alternate OSD Federal Register Liaison

Officer, Department of Defense.

N01070–10

SYSTEM NAME:

Aviation Training Jacket (September

20, 1993, 58 FR 48853).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with

‘N01542–1’.

* * * * *

N01542–1

SYSTEM NAME:

Aviation Training Jacket.

SYSTEM LOCATION:

The Aviation Training Jacket

accompanies the individual student to

each Naval Air Training Command
Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices 12807

squadron as he progresses in the

training program. Upon completion or

termination of training, the Aviation

Training Jacket is forwarded to the Chief

of Naval Air Training, 250 Lexington

Boulevard, Suite 102, Corpus Christi,

TX 78419–5041.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All naval aviators, naval flight

officers, naval flight surgeons, aviation

warrant officers, and pre-commissioning

training for aviation maintenance duty

and aviation intelligence officers. This

includes records in the above categories

for individuals who do not complete

prescribed training.

CATEGORIES OF RECORDS IN THE SYSTEM:

Aviation flight training, practical and

academic grade scores, including pretraining aviation test battery scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To maintain an up-to-date student

flight record and to evaluate the

student’s individual training progress

and qualifications, including aircraft,

medical and physiological

qualifications.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To educational institutions upon

individual requests for academic

transcripts.

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders in metal filing cabinets

and limited access word processing

equipment.

RETRIEVABILITY:

Name and date of designation,

completion or termination of training

and Social Security Number/officer file

number.

SAFEGUARDS:

Access is restricted to the individual

or those who maintain training records

and those who are directly involved

with the individual’s training or

evaluation. The file cabinets containing

the jackets are in command areas under

normal military 24 hour security

measures.

RETENTION AND DISPOSAL:

Two years after completion of

advanced training, files are retired to the

Federal Records Center, Fort Worth,

Texas for 50 years and then destroyed.

An individual aviator who retires or is

released from active/reserve duty may

request custody of his/her file by

writing to the Chief of Naval Air

Training.

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Naval Air Training, 250

Lexington Boulevard, Suite 102, Corpus

Christi, TX 78419–5041.

NOTIFICATION PROCEDURE:

The individual is informed that the

Aviation Training Jacket is being

maintained and has ready access to it

during training. After training, he can

submit written request to the Chief of

Naval Air Training, 250 Lexington

Boulevard, Suite 102, Corpus Christi,

TX 78419–5041.

Individual should provide name,

Social Security Number or officer file

number, and date of completion or

termination of training. Personal visitors

can provide proof of identity by military

identification card, active or retired, or

driver’s license and some record of

naval service.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Chief of Naval Air

Training, 250 Lexington Boulevard,

Suite 102, Corpus Christi, TX 78419–

5041.

Individual should provide name,

Social Security Number or officer file

number, and date of completion or

termination of training. Personal visitors

can provide proof of identity by military

identification card, active or retired, or

driver’s license and some record of

naval service.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Prior educational experience, flight

grades, academic grades supporting

flight training, physical fitness/survival/

swimming proficiency, aviation

physiology training and qualifications,

and birth certificate.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01070–11

SYSTEM NAME:

Flight Instruction Standardization and

Training (FIST) Jacket (September 20,

1993, 58 FR 48854).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with

‘N03760–2’.

* * * * *

RETENTION AND DISPOSAL:

Delete entry and replace with ‘Jacket

is retained at the individual’s command

until detachment, at which time it is

given to the individual.’

* * * * *

N03760–2

SYSTEM NAME:

Flight Instruction Standardization and

Training (FIST) Jacket.

SYSTEM LOCATION:

The FIST jacket is located at the

various Naval Air Training Commands

where the individual may be assigned.

Contact the Chief of Naval Air Training,

250 Lexington Boulevard, Suite 102,

Corpus Christi, TX 78419–5041, to

determine the location of any specific

command.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All naval aviators and naval flight

officers assigned to duty as instructors

within the Naval Air Training

Command.

CATEGORIES OF RECORDS IN THE SYSTEM:

A record of flight instruction

standardization and training required of

naval aviators and naval flight officers

assigned duty as instructors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To ensure that the flight instructor’s

qualifications are current to instruct in

the designated naval aircraft, both

academically and physiologically. The

system is used to schedule training

flights, qualify and designate flight

instructors, etc. This system is used by

Commanding Officers and training

personnel of the command to which the

individual is assigned.
12808 Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders in metal file cabinets.

RETRIEVABILITY:

Name, rank, and Social Security

Number.

SAFEGUARDS:

Access is restricted to the individual,

his commanding officer, or those

involved in maintaining training

records. The file cabinets containing the

jackets are in command areas under

normal military 24 hour security

measures.

RETENTION AND DISPOSAL:

Jacket is retained at the individual’s

command until detachment, at which

time it is given to the individual.

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Naval Air Training, 250

Lexington Boulevard, Suite 102, Corpus

Christi, TX 78419–5041.

NOTIFICATION PROCEDURE:

The individual is informed that the

FIST jacket is being maintained,

participates in its development and,

additionally, is required to review the

jacket with his instructor periodically.

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the activity where assigned

or to the Chief of Naval Air Training,

250 Lexington Boulevard, Suite 102,

Corpus Christi, TX 78419–5041.

Individual should provide their name,

rank, and Social Security Number.

RECORD ACCESS PROCEDURES:

The individual is informed that the

FIST jacket is being maintained,

participates in its development and,

additionally, is required to review the

jacket with his instructor periodically.

Any questions should be directed to the

Chief of Naval Air Training, 250

Lexington Boulevard, Suite 102, Corpus

Christi, TX 78419–5041.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Academic tests, flight performance

evaluation, check flight evaluation,

instructor’s evaluation, command

determinations, and, personal input.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01850–2

SYSTEM NAME:

Physical Disability Evaluation System

Proceedings (September 20, 1993, 58 FR

48858).

CHANGES:

* * * * *

STORAGE:

Delete entry and replace with ‘Paper

and automated records, microfiche, and

cassette recordings.’

RETRIEVABILITY:

Delete entry and replace with ‘Year of

disability proceeding, name, record

number, and Social Security Number

within that year.’

SAFEGUARDS:

Delete entry and replace with ‘Files

are maintained in file cabinets or other

storage devices under the control of

authorized personnel during working

hours. Computerized system is

password protected. Access during

working hours is controlled by Board

personnel and the office space in which

the file cabinets and storage devices are

located is locked after official working

hours. The building in which the office

is located employs security guards.’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Records are retained on-site at the

Naval Council of Personnel Boards for

one year. After that, they are retired to

the Washington National Records

Center, 4205 Suitland Road, Suitland,

MD 20409 for retention. After a total of

75 years, records are destroyed.’

* * * * *

N01850–2

SYSTEM NAME:

Physical Disability Evaluation System

Proceedings.

SYSTEM LOCATION:

Physical Evaluation Board, Ballston

Centre Tower 2, 801 North Randolph

Street, Arlington, VA 22203–1989.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All Navy and Marine Corps personnel

who have been considered by a Physical

Evaluation Board for separation or

retirement by reason of physical

disability (including those found fit for

duty by such boards).

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains medical board reports;

statements of findings of physical

evaluation boards; medical reports from

Department of Veterans Affairs and

civilian medical facilities; copies of

military health records; copies of JAG

Manual investigations; copies of prior

actions/appellate actions/review taken

in the case; recordings of physical

evaluation board hearings; rebuttals

submitted by the member; intra and

interagency correspondence concerning

the case; correspondence from and to

the member, members of Congress,

attorneys, and other interested

members; and documents concerning

the appointment of trustees for mentally

incompetent service members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 1216 and E.O. 9397 (SSN).

PURPOSE(S):

To determine fitness for duty or

eligibility for separation or retirement

due to physical disability of Navy and

Marine Corps personnel, by establishing

the existence of disability, the degree of

disability, and the circumstances under

which the disability was incurred, and

to respond to official inquiries

concerning the disability evaluation

proceedings of particular service

personnel.

Used by the Office of the Judge

Advocate General relating to legal

review of disability evaluation

proceedings; response to official

inquiries concerning the disability

evaluation proceedings of particular

service personnel; to obtain information

in order to initiate claims against third

parties for recovery of medical expenses

under the Medical Care Recovery Act

(42 U.S.C. 2651–2653); and to obtain

information on personnel determined to

be mentally incompetent to handle their

own financial affairs, in order to appoint

trustees to receive their retired pay.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.
Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices 12809

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To officials and employees of the

Department of Veterans Affairs to verify

information of service connected

disabilities in order to evaluate

applications for veteran’s benefits.

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records,

microfiche, and cassette recordings.

RETRIEVABILITY:

Year of disability proceeding, name,

record number, and Social Security

Number within that year.

SAFEGUARDS:

Files are maintained in file cabinets or

other storage devices under the control

of authorized personnel during working

hours. Computerized system is

password protected. Access during

working hours is controlled by Board

personnel and the office space in which

the file cabinets and storage devices are

located is locked after official working

hours. The building in which the office

is located employs security guards.

RETENTION AND DISPOSAL:

Records are retained on-site at the

Naval Council of Personnel Boards for

one year. After that, they are retired to

the Washington National Records

Center, 4205 Suitland Road, Suitland,

MD 20409 for retention. After a total of

75 years, records are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Naval Council of Personnel

Boards, Ballston Centre Tower 2, 801

North Randolph Street, Arlington, VA

22203–1989.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Naval

Council of Personnel Boards, Ballston

Tower 2, 801 North Randolph Street,

Arlington, VA 22203–1989.

Written requests for information

should contain the full name of the

individual, military grade or rate, and

date of Disability Evaluation System

action. Written requests must be signed

by the requesting individual.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Director, Naval Council

of Personnel Boards, Ballston Tower 2,

801 North Randolph Street, Arlington,

VA 22203–1989.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Military medical boards and medical

facilities; Department of Veterans

Affairs and civilian medical facilities;

physical evaluation boards and other

activities of the disability evaluation

system, Naval Council of Personnel

Boards, the Bureau of Medicine and

Surgery; the Judge Advocate General;

Navy and Marine Corps local command

activities; other activities of the

Department of Defense; and

correspondence from private counsel

and other interested persons.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01900–1

SYSTEM NAME:

Naval Discharge Review Board

Proceedings (September 9, 1996, 61 FR

47489).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with

‘N01000–2’.

* * * * *

STORAGE:

Delete entry and replace with ‘Paper

records in file folders; microfiche;

plastic recording disks; recording

cassettes; and computerized data base’.

* * * * *

SAFEGUARDS:

Add to end of entry ‘Computerized

data base is password protected and

access is limited.’

RETENTION AND DISPOSAL:

Delete entry and replace with ‘Files

are transferred to the Washington

Federal Records Center, 4205 Suitland

Road, Suitland, MD 20409 when case is

closed and then destroyed after 15

years.’

* * * * *

N01000–2

SYSTEM NAME:

Naval Discharge Review Board

Proceedings.

SYSTEM LOCATION:

Naval Discharge Review Board,

Ballston Centre Tower 2, 801 North

Randolph Street, Arlington, VA 22203–

1989.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Former Navy and Marine Corps

personnel who have submitted

applications for review of discharge or

dismissal pursuant to 10 U.S.C. 1553, or

whose discharge or dismissal has been

or is being reviewed by the Naval

Discharge Review Board, on its own

motion, or pursuant to an application by

a deceased former member’s next of kin.

CATEGORIES OF RECORDS IN THE SYSTEM:

The file contains the former member’s

application for review of discharge or

dismissal, any supporting documents

submitted therewith, copies of

correspondence between the former

member or his counsel and the Naval

Discharge Review Board and other

correspondence concerning the case,

and a summarized record of proceedings

before the Board.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 1553 and E.O. 9397 (SSN).

PURPOSE(S):

Selected information is used to

defend the Department of the Navy in

civil suits filed against it in the State

and/or Federal courts system. This

information will permit officials and

employees of the Board to consider

former member’s applications for review

of discharge or dismissal and any

subsequent application by the member;

to answer inquiries on behalf of or from

the former member or counsel regarding

the action taken in the former member’s

case. The file is used by members of the

Board for Correction of Naval Records

when reviewing any subsequent

application by the former member for a

correction of records relative to the

former member’s discharge or dismissal.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The file is used by counsel for the

former member, and by accredited
12810 Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices

representatives of veterans’

organizations recognized by the

Secretary, Department of Veterans

Affairs under 38 U.S.C. 3402 and duly

designated by the former member as his

or her representative before the Naval

Discharge Review Board.

Officials of the Department of Justice

and the United States Attorneys offices

assigned to the particular case.

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders;

microfiche; plastic recording disks;

recording cassettes; and computerized

data base.

RETRIEVABILITY:

Name, docket number, and/or Social

Security Number.

SAFEGUARDS:

Files are kept within the Naval

Discharge Review Board’s

administrative office. Access during

business hours is controlled by Board

personnel. The office is locked at the

close of business; the building in which

the office is located employs security

guards. Computerized data base is

password protected and access is

limited.

RETENTION AND DISPOSAL:

Files are transferred to the

Washington Federal Records Center,

4205 Suitland Road, Suitland, MD

20409 when case is closed and then

destroyed after 15 years.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Naval Council of Personnel

Boards, Department of the Navy,

Ballston Centre Tower 2, 801 North

Randolph Street, Arlington, VA 22203–

1989.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Director,

Naval Council of Personnel Boards,

Ballston Centre Tower 2, 801 North

Randolph Street, Arlington, VA 22203–

1989.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Director, Naval Council

of Personnel Boards, Ballston Centre

Tower 2, 801 North Randolph Street,

Arlington, VA 22203–1989.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Information contained in the files is

obtained from the former member or

those acting on the former member’s

behalf, from military personnel and

medical records, and from records of

law enforcement investigations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N01900–2

SYSTEM NAME:

Navy Individual Service Review

Board (ISRB) Proceedings Application

File (September 9, 1996, 61 FR 47489).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with

‘N01000–3’.

* * * * *

N01000–3

SYSTEM NAME:

Navy Individual Service Review

Board (ISRB) Proceedings Application

File.

SYSTEM LOCATION:

Bureau of Naval Personnel (Pers 324),

2 Navy Annex, Washington, DC 20370–

3240.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have applied for

military status and subsequent

discharge from the United States Navy

because they claim membership in a

group which has been determined to

have performed active military service

with the United States Navy.

CATEGORIES OF RECORDS IN THE SYSTEM:

Application for discharge, supporting

documentation, copies of

correspondence between the individual

and the Navy ISRB and other

correspondence concerning the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Pub.L. 95–202 and E.O. 9397 (SSN).

PURPOSE(S):

To consider the individual’s

application for military status and

discharge.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

The files are kept within the Bureau

of Naval Personnel offices. Access

during business hours is controlled by

Bureau personnel. Records not in use

are maintained in a room which is

locked during non-duty hours. The

Bureau is secured at the close of

business and the building in which the

Bureau is located has limited access

controlled by security guards.

RETENTION AND DISPOSAL:

Applications which are approved will

necessitate creation of a service record

which is part of the Navy Personnel

Records System. Remaining records are

retained in the Bureau of Naval

Personnel for two years and then

destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Naval Personnel (Pers 324),

Bureau of Naval Personnel, 2 Navy

Annex, Washington, DC 20370–3240.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Chief of

Naval Personnel (Code Pers 324),

Bureau of Naval Personnel, 2 Navy

Annex, Washington, DC 20370–3240.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Chief of Naval Personnel

(Code Pers 324), Bureau of Naval

Personnel, 2 Navy Annex, Washington,

DC 20370–3240.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and
Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices 12811

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Information contained in the files is

obtained from the individual or those

acting on the individual’s behalf, from

other military records and from the

Department of Defense Civilian/Military

Service Review Board.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N04385–2

SYSTEM NAME:

Hotline Program Case Files (February

22, 1993, 58 FR 10741).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with

‘N05041–1’.

SYSTEM NAME:

Delete entry and replace with

‘Inspector General (IG) Records.’

* * * * *

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Delete entry and replace with ‘Any

person who has been the subject of,

witness for, or referenced in an

Inspector General (IG) investigation, as

well as any individual who submits a

request for assistance or complaint to an

Inspector General.’

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with ‘Letters/

transcriptions of complaints, allegations

and queries; tasking orders from the

Department of Defense Inspector

General, Secretary of the Navy, Chief of

Naval Operations, and Commandant of

the Marine Corps; requests for

assistance from other Navy/Marine

Corps commands and activities;

appointing letters; reports of

investigations, inquiries, and reviews

with supporting attachments, exhibits

and photographs; records of interviews

and synopses of interviews; witness

statements; legal review of case files;

congressional inquiries and responses;

administrative memoranda; letters and

reports of action taken; referrals to other

commands; letters to complainants and

subjects of investigations; court records

and results of nonjudicial punishment;

letters and reports of adverse personnel

actions; financial and technical reports.’

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘10

U.S.C. 5014, Office of the Secretary of

the Navy; 10 U.S.C. 5020, Naval

Inspector General: details; duties;

SECNAVINST 5430.57F, Mission and

Functions of the Naval Inspector

General, January 15, 1993.’

PURPOSE(S):

Delete entry and replace with ‘To

determine the facts and circumstances

surrounding allegations or complaints

against Department of the Navy

personnel and/or Navy/Marine Corps

activities.

To present findings, conclusions and

recommendations developed from

investigations and other inquiries to the

Secretary of the Navy, Chief of Naval

Operations, Commandant of the Marine

Corps, or other appropriate

Commanders.’

* * * * *

STORAGE:

Delete entry and replace with ‘File

folders and computerized data base.’

RETRIEVABILITY:

Delete entry and replace with ‘By

subject’s or complainant’s name; case

name; case number; and other case

fields.’

SAFEGUARDS:

Delete entry and replace with ‘Access

is limited to officials/employees of the

command who have a need to know.

Files are stored in locked cabinets and

rooms. Computer files are protected by

software systems which are password

protected.’

RETENTION AND DISPOSAL:

Delete entry and replace with

‘Permanent. Retired to Washington

National Records Center when four

years old. Transfer to the National

Archives and Records Administration

when 20 years old.’

* * * * *

RECORD SOURCE CATEGORIES:

Delete entry and replace with

‘Complainants; witnesses; Members of

Congress; the media; and other

commands or government agencies.’

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Delete first paragraph and replace

with ‘Parts of this system may be

exempt under 5 U.S.C. 552a(k)(1) and

(k)(2), as applicable’.

N05041–1

SYSTEM NAME:

Inspector General (IG) Records.

SYSTEM LOCATION:

Office of the Naval Inspector General,

Building 200, 901 M Street, SE,

Washington DC 20374–5006; Inspector

General offices at major commands and

activities throughout the Department of

the Navy and other naval activities that

perform inspector general (IG)

functions. Official mailing addresses are

published as an appendix to the Navy’s

compilation of systems of records

notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Any person who has been the subject

of, witness for, or referenced in an

Inspector General (IG) investigation, as

well as any individual who submits a

request for assistance or complaint to an

Inspector General.

CATEGORIES OF RECORDS IN THE SYSTEM:

Letters/transcriptions of complaints,

allegations and queries; tasking orders

from the Department of Defense

Inspector General, Secretary of the

Navy, Chief of Naval Operations, and

Commandant of the Marine Corps;

requests for assistance from other Navy/

Marine Corps commands and activities;

appointing letters; reports of

investigations, inquiries, and reviews

with supporting attachments, exhibits

and photographs; records of interviews

and synopses of interviews; witness

statements; legal review of case files;

congressional inquiries and responses;

administrative memoranda; letters and

reports of action taken; referrals to other

commands; letters to complainants and

subjects of investigations; court records

and results of nonjudicial punishment;

letters and reports of adverse personnel

actions; financial and technical reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5014, Office of the Secretary

of the Navy; 10 U.S.C. 5020, Naval

Inspector General: details; duties;

SECNAVINST 5430.57F, Mission and

Functions of the Naval Inspector

General, January 15, 1993.

PURPOSE(S):

To determine the facts and

circumstances surrounding allegations

or complaints against Department of the

Navy personnel and/or Navy/Marine

Corps activities.

To present findings, conclusions and

recommendations developed from

investigations and other inquiries to the

Secretary of the Navy, Chief of Naval

Operations, Commandant of the Marine

Corps, or other appropriate

Commanders.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.
12812 Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

File folders and computerized data

base.

RETRIEVABILITY:

By subject’s or complainant’s name;

case name; case number; and other case

fields.

SAFEGUARDS:

Access is limited to officials/

employees of the command who have a

need to know. Files are stored in locked

cabinets and rooms. Computer files are

protected by software systems which are

password protected.

RETENTION AND DISPOSAL:

Permanent. Retired to Washington

National Records Center when four

years old. Transfer to the National

Archives and Records Administration

when 20 years old.

SYSTEM MANAGER(S) AND ADDRESS:

Naval Inspector General, 901 M Street

SE, Washington Navy Yard,

Washington, DC 20374–5006 or the

local command’s IG office. Official

mailing addresses are published as an

appendix to the Navy’s compilation of

systems of records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Naval

Inspector General, 901 M Street SE,

Washington Navy Yard, Washington, DC

20374–5006 or the relevant command’s

IG office. Official mailing addresses are

published as an appendix to the Navy’s

compilation of systems of records

notices.

The request should include the full

name of the requester and/or case

number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Naval Inspector General,

901 M Street SE, Washington Navy

Yard, Washington, DC 20374–5006 or

the relevant command’s IG office.

Official mailing addresses are published

as an appendix to the Navy’s

compilation of systems of records

notices.

The request should include the full

name of the requester and/or case

number.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Complainants; witnesses; Members of

Congress; the media; and other

commands or government agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Portions of this system may be exempt

under the provisions o 5 U.S.C.

552a(k)(1) and (k)(2), as applicable.

An exemption rule for this system has

been promulgated in accordance with

requirements of 5 U.S.C. 553(b)(1), (2),

and (3), (c) and (e) and published in 32

CFR part 701, subpart G. For additional

information contact the system manager.

N05300–2

SYSTEM NAME:

Administrative Personnel

Management System (May 22, 1996, 61

FR 25639).

CHANGES:

SSYSTEM IDENTIFIER:

Delete entry and replace with

‘N05000–2’.

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with

‘Records and correspondence needed to

manage personnel and projects, such as

Name, Social Security Number, date of

birth, photo id, grade and series or rank/

rate, etc., of personnel; location

(assigned organization code and/or work

center code); MOS; labor code;

payments for training, travel advances

and claims, hours assigned and worked,

routine and emergency assignments,

functional responsibilities, clearance,

access to secure spaces and issuance of

keys, educational and experience

characteristics and training histories,

travel, retention group, hire/termination

dates; type of appointment; leave; trade,

vehicle parking, disaster control,

community relations, (blood donor, etc),

employee recreation programs;

retirement category; awards;

biographical data; property custody;

personnel actions/dates; violations of

rules; physical handicaps and health/

safety data; veterans preference; postal

address; location of dependents and

next of kin and their addresses; mutual

aid association memberships; union

memberships; qualifications;

computerized modules used to track

personnel data; and other data needed

for personnel, financial, line, safety and

security management, as appropriate.’

* * * * *

N05000–2

SYSTEM NAME:

Administrative Personnel

Management System.

SYSTEM LOCATION:

Organizational elements of the

Department of the Navy. Official

mailing addresses are published as an

appendix to the Navy’s compilation of

systems of records notices. Included in

this notice are those records duplicated

for maintenance at a site closer to where

the employee works (e.g., in an

administrative office or a supervisor’s

work area).

Commander in Chief, U.S. Atlantic

Command, 1562 Mitscher Avenue, Suite

200, Norfolk, VA 23551–2488.

Commander in Chief, U.S. Pacific

Command, P.O. Box 64028, Camp H.M.

Smith, HI, 96861–4028.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

All civilian, (including former

members and applicants for civilian

employment), military and contract

employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records and correspondence needed

to manage personnel and projects, such

as Name, Social Security Number, date

of birth, photo id, grade and series or

rank/rate, etc., of personnel; location

(assigned organization code and/or work

center code); MOS; labor code;

payments for training, travel advances

and claims, hours assigned and worked,

routine and emergency assignments,

functional responsibilities, clearance,

access to secure spaces and issuance of

keys, educational and experience

characteristics and training histories,

travel, retention group, hire/termination

dates; type of appointment; leave; trade,

vehicle parking, disaster control,

community relations, (blood donor, etc),

employee recreation programs;

retirement category; awards;

biographical data; property custody;

personnel actions/dates; violations of

rules; physical handicaps and health/

safety data; veterans preference; postal

address; location of dependents and

next of kin and their addresses; mutual
Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices 12813

aid association memberships; union

memberships; qualifications;

computerized modules used to track

personnel data; and other data needed

for personnel, financial, line, safety and

security management, as appropriate.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To manage, supervise, and administer

programs for all Department of the Navy

civilian and military personnel such as

preparing rosters/locators; contacting

appropriate personnel in emergencies;

training; identifying routine and special

work assignments; determining

clearance for access control; record

handlers of hazardous materials; record

rental of welfare and recreational

equipment; track beneficial suggestions

and awards; controlling the budget;

travel claims; manpower and grades;

maintaining statistics for minorities;

employment; labor costing; watch bill

preparation; projection of retirement

losses; verifying employment to

requesting banking; rental and credit

organizations; name change location;

checklist prior to leaving activity;

payment of mutual aid benefits; safety

reporting/monitoring; and, similar

administrative uses requiring personnel

data. Arbitrators and hearing examiners

in civilian personnel matters relating to

civilian grievances and appeals.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ’Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name, Social Security Number,

employee badge number, case number,

organization, work center and/or job

order, supervisor’s shop and code.

SAFEGUARDS:

Password controlled system, file, and

element access based on predefined

need-to-know. Physical access to

terminals, terminal rooms, buildings

and activities’ grounds are controlled by

locked terminals and rooms, guards,

personnel screening and visitor

registers.

RETENTION AND DISPOSAL:

Destroy when no longer needed or

after two years, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:

Commanding officer of the activity in

question. Official mailing addresses are

published as an appendix to the Navy’s

compilation of systems of records

notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether this system of records contains

information about themselves should

address written inquiries to the

commanding officer of the activity in

question. Official mailing addresses are

published as an appendix to the Navy’s

compilation of systems of records

notices.

The request should include full name,

Social Security Number, and address of

the individual concerned and should be

signed.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records

about themselves contained in this

system of records should address

written inquiries to the commanding

officer of the activity in question.

Official mailing addresses are published

as an appendix to the Navy’s

compilation of systems of records

notices.

The request should include full name,

Social Security Number, and address of

the individual concerned and should be

signed.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Individual, employment papers, other

records of the organization, official

personnel jackets, supervisors, official

travel orders, educational institutions,

applications, duty officer,

investigations, OPM officials, and/or

members of the American Red Cross.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N05300–4

SYSTEM NAME:

Personnel Management and Training

Research Statistical Data System

(February 22, 1993, 58 FR 10751).

CHANGES:

* * * * *

SAFEGUARDS:

Delete entry and replace with ‘Access

to building is controlled. Badge system

is used to enter Center; 24 hour guard

maintained on a fenced compound;

control of visitors; data bank users

having special access codes; and, access

limited to only designated personnel.’

* * * * *

N05300–4

SYSTEM NAME:

Personnel Management and Training

Research Statistical Data System.

SYSTEM LOCATION:

Commanding Officer, U.S. Navy

Personnel Research and Development

Center, 53335 Ryne Road, San Diego,

CA 92152–7250.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

U.S. Navy and Marine Corps

Personnel and applicants thereto: Active

duty, reserve, prior service, dependents,

retired, and Department of the Navy

civilians from 1951 to present. (Only

samples of data from each category are

on file, depending on research study.)

CATEGORIES OF RECORDS IN THE SYSTEM:

Performance, attitudinal,

biographical, aptitude, vocational

interest, demographic, physiological.

Data in any file are limited, depending

on purpose of the research study.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations.

PURPOSE(S):

The data are used solely by Navy

Personnel Research and Development

Center researchers who analyze them

statistically to arrive at

recommendations to management on

such topics as: Comparison of different

training methods, selection tests,

equipment designs, or policies relating

to improving race relations and

decreasing drug abuse. In no case are

the data used for other than statistical

purposes; that is, the data are not used

in making decisions affecting specific

individuals as individuals.
12814 Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Magnetic tapes, magnetic disk, and

print.

RETRIEVABILITY:

Records are retrievable by name,

Social Security Number, or service/file

numbers, but such identifying

information is used only to permit

collation of data for statistical analysis,

and is not used for retrieval of

individual records.

SAFEGUARDS:

Access to building is controlled.

Badge system is used to enter Center; 24

hour guard maintained on a fenced

compound; control of visitors; data bank

users having special access codes; and,

access limited to only designated

personnel.

RETENTION AND DISPOSAL:

Records are destroyed five years after

termination of a research project. They

are maintained within the confines of

the Research Center. Destruction is

accomplished by degaussing magnetic

tapes and disks, and shredding paper

products.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Personnel and

Organizational Assessment Department,

Code 12, Navy Personnel Research and

Development Center, 53335 Ryne Road,

San Diego, CA 92152–7250.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Director,

Personnel and Organizational

Assessment Department, Code 12, Navy

Personnel Research and Development

Center, 53335 Ryne Road, San Diego,

CA 92152–7250.

Research Center files are organized by

research study. To determine if Center

files contain information concerning

himself, an individual would have to

specify time and place of participation

in the research, unit to which attached

at the time, and descriptive information

about the study so that appropriate data

may be located. For a personal visit,

please contact the system manager.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Director, Personnel and

Organizational Assessment Department,

Code 12, Navy Personnel Research and

Development Center, 53335 Ryne Road,

San Diego, CA 92152–7250.

Research Center files are organized by

research study. To determine if Center

files contain information concerning

himself, an individual would have to

specify time and place of participation

in the research, unit to which attached

at the time, and descriptive information

about the study so that appropriate data

may be located. For a personal visit,

please contact the system manager.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

The source depends on purpose and

nature of study: From the subjects

themselves, educational institutions,

supervisors, peers, instructors, spouses,

and job sample tests.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N05300–5

SYSTEM NAME:

Command Management Information

System (CMIS) (August 17, 1995, 60 FR

42854).

CHANGES:

SYSTEM IDENTIFIER:

Delete entry and replace with

‘N05233-2’.

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

In line 20, change the word ‘work’ to

‘worked’.

* * * * *

N05233–2

SYSTEM NAME:

Command Management Information

System (CMIS).

SYSTEM LOCATION:

Naval Computer and

Telecommunications Station,

Washington, 901 M Street, Southeast,

Building 143, Washington Navy Yard,

Washington, DC 20374–5069.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Current employee assigned military

personnel, contractor personnel and

those separated within the current five

fiscal years.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s Social Security Number,

date of birth, home address, home

telephone number, education level, sex,

race or ethnic group. Other types of

records integrated with personnel

records include: (a) Status of travel

orders during the previous fiscal year;

(b) vehicle identification for parking

control purposes; (c) manual privacy log

containing a history of accesses made to

any of the privacy protected data; (d)

record of personnel actions issued; (e)

training data extracted from the

Individual Development Plan (IDP); (f)

history of all promotions associated

with employment at Naval Computer

and Telecommunications Station

(NAVCOMTELSTA) Washington; (g)

listing of security accesses; (h)

manpower costs for all personnel

distributed by project and task; and (i)

data relating to projects or endeavors

that individuals have worked on. This

data deals with costs and milestone

monitoring.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations; 42 U.S.C. 2000e et seq.; 44

U.S.C. 3101; and E.O. 9397 (SSN).

PURPOSE(S):

To manage personnel, monitor

projects and manage financial data.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained on magnetic

disk and on magnetic tape.
Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices 12815

RETRIEVABILITY:

CMIS users obtain information by

means of either a query or a request for

a standard report. Personnel data may

be indexed by any data item although

the primary search key is the badge

number.

SAFEGUARDS:

Access to building is protected by a

Card Access System and uniformed

guards requiring positive identification

for admission. The computer room

where data is physically stored is

protected by a cipher lock. The system

is protected by user account number

and password sign-on, data base

authority, set and item authority for list,

add, delete, and update.

RETENTION AND DISPOSAL:

An individual’s Personnel Master

Data Set record is retained in the data

base as long as they are actively

employed with the Command. The online personnel data set is purged of all

records of separated personnel at the

end of each fiscal year. Historical data

may be kept for five years on separate

tape files and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Director, Resources Management

Directorate (N1) NAVCOMTELSTA,

Washington, 901 M Street, Southeast,

Building 143, Washington Navy Yard,

Washington, DC 20374–5069.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether information about themselves

is contained in this system should

address written inquiries to the Director,

Resources Management Directorate (N1)

NAVCOMTELSTA, Washington, 901 M

Street, Southeast, Building 143,

Washington Navy Yard, Washington, DC

20374–5069.

Individual should provide full name

and signature of the individual

concerned and his/her Social Security

Number indicated on the letter. For

personal visits, the individual should be

able to provide some acceptable form of

identification, i.e., driver’s license, etc.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Director, Resources

Management Directorate (N1)

NAVCOMTELSTA, Washington, 901 M

Street, Southeast, Building 143,

Washington Navy Yard, Washington, DC

20374–5069.

Individual should provide full name

and signature of the individual

concerned and his/her Social Security

Number indicated on the letter. For

personal visits, the individual should be

able to provide some acceptable form of

identification, i.e., driver’s license, etc.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Information in this system comes

from the individual to whom it applies,

from security agencies to which

application for clearances have been

made, and from agencies’ various

administrative departments.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N07220–6

SYSTEM NAME:

Midshipman Pay System (February

22, 1993, 58 FR 10803).

CHANGES:

* * * * *

CATEGORIES OF RECORDS IN THE SYSTEM:

Delete entry and replace with

‘Military pay account records (Defense

Joint Military Pay System).’

* * * * *

PURPOSE:

Delete entry and replace with ‘To pay

Naval Academy midshipmen.’

* * * * *

SAFEGUARDS:

Delete entry and replace with ‘Access

is limited to Midshipmen Disbursing

Office personnel; information is

password protected; and access to

computer area is restricted.’

* * * * *

RECORD SOURCE CATEGORIES:

Delete entry and replace with

‘Midshipmen’s service record.’

* * * * *

N07220–6

SYSTEM NAME:

Midshipman Pay System.

SYSTEM LOCATION:

Midshipmen Disbursing Office, U.S.

Naval Academy, 101 Sands Road,

Annapolis, MD 21402–5078;

Defense Finance and Accounting

Service-Cleveland Center, 1240 East 9th

Street, Cleveland, OH 44199–2056;

Defense Finance and Accounting

Service-Denver Center, 6760 East

Irvington Place, Denver, CO 80279–

5000; and

Chief of Naval Personnel, Bureau of

Naval Personnel, 2 Navy Annex,

Washington, DC 20370–5001.

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Midshipmen of the U.S. Naval

Academy, Annapolis, MD.

CATEGORIES OF RECORDS IN THE SYSTEM:

Military pay account records (Defense

Joint Military Pay System).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and E.O. 9397 (SSN).

PURPOSE(S):

To pay Naval Academy midshipmen.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To officials and employees of the

Internal Revenue Service and the Social

Security Administration for reporting

wages, FICA tax and federal tax paid.

To the American Red Cross, Navy

Relief Society, and U.S.O. for personal

assistance to the member.

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation also apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Computerized and microfiche records.

RETRIEVABILITY:

Social Security Number.

SAFEGUARDS:

Access is limited to Midshipmen

Disbursing Office personnel;

information is password protected; and

access to computer area is restricted.

RETENTION AND DISPOSAL:

Records are maintained for six years

and three months and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Midshipmen Disbursing Office, U.S.

Naval Academy, 101 Sands Road,

Annapolis, MD 21402–5078;

Defense Finance and Accounting

Service-Cleveland Center, 1240 East 9th

Street, Cleveland, OH 44199–2056; and

Defense Finance and Accounting

Service-Denver Center, 6760 East
12816 Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices

Irvington Place, Denver, CO 80279–

5000.

NOTIFICATION PROCEDURE:

Individuals can be informed of any

records maintained in the system by

identifying themselves to Midshipmen

Disbursing Office, U.S. Naval Academy,

101 Sands Road, Annapolis, MD 21402–

5078.

Requesters should include their full

name and Social Security Number in

their request.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Midshipmen Disbursing

Office, U.S. Naval Academy, 101 Sands

Road, Annapolis, MD 21402–5078 or

visit the Midshipmen Disbursing Office.

Individual must present his/her

identification card to obtain the

requested information.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.

RECORD SOURCE CATEGORIES:

Midshipmen’s service record.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

N12593–1

SYSTEM NAME:

Living Quarters and Lodging

Allowance (February 22, 1993, 58 FR

10820).

CHANGES:

* * * * *

SYSTEM NAME:

Delete entry and replace with

‘Civilian Overseas Quarters and Lodging

Allowances.’

* * * * *

PURPOSE(S):

Delete entry and replace with ‘To

record civilian overseas employee’s

living quarters and/or temporary

lodging allowance entitlement.’

* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Delete entry and replace with ‘5

U.S.C. 301, Departmental Regulations

and E.O.s 9397 (SSN), 10903, 10970,

10853, and 10982.’

* * * * *

SAFEGUARDS:

Delete entry and replace with ‘Access

provided on need to know basis only.

Access to computerized and manual

records is limited he control of

authorized personnel during working

hours. The office space in which the file

cabinets are located is locked outside of

official working hours. Access to

computerized data base is password

protected.’

RETENTION AND DISPOSAL:

Delete entry and replace with ‘Files

are retained for four years and then

destroyed.’

* * * * *

RECORD SOURCE CATEGORIES:

Delete entry and replace with

‘Individual and official personnel file.’

* * * * *

N12593–1

SYSTEM NAME:

Civilian Overseas Quarters and

Lodging Allowances.

SYSTEM LOCATION:

Overseas organizational elements of

the Department of the Navy. Official

mailing addresses are published as an

appendix to the Navy’s compilation of

systems of records notices.

Appropriated and non-appropriated

fund U.S. civilian employees eligible for

allowance.

CATEGORIES OF RECORDS IN THE SYSTEM:

Employee’s name, grade, address, rent

and utility expenses, living quarters and

lodging allowance, and name of family

and/or members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental

Regulations and E.O.s 9397 (SSN),

10903, 10970, 10853, and 10982.

PURPOSE(S):

To record civilian overseas

employee’s living quarters and/or

temporary lodging allowance

entitlement.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

In addition to those disclosures

generally permitted under 5 U.S.C.

552a(b) of the Privacy Act, these records

or information contained therein may

specifically be disclosed outside the

DoD as a routine use pursuant to 5

U.S.C. 552a(b)(3) as follows:

To officials of the Department of State

for the purpose of monitoring the level

of allowances that Navy is authorized.

The ‘Blanket Routine Uses’ that

appear at the beginning of the Navy’s

compilation of systems of records

notices apply to this system.

POLICIES AND PRACTICES FOR STORING,

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and computerized data

base.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

Access provided on need to know

basis only. Access to computerized and

manual records is limited he control of

authorized personnel during working

hours. The office space in which the file

cabinets are located is locked outside of

official working hours. Access to

computerized data base is password

protected.

RETENTION AND DISPOSAL:

Files are retained for four years and

then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Overseas commanding officer of the

activity in question. Official mailing

addresses are published as an appendix

to the Navy’s compilation of systems of

records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine

whether this system contains

information about themselves should

address written inquiries to the

Commanding Officer at the overseas

activity where he or she is assigned.

Official mailing addresses are published

as an appendix to the Navy’s

compilation of systems of records.

Requester should include full name,

Social Security Number, and dates

assigned to the activity.

RECORD ACCESS PROCEDURES:

Individuals seeking access to

information about themselves contained

in this system should address written

inquiries to the Commanding Officer at

the overseas activity where he or she is

assigned. Official mailing addresses are

published as an appendix to the Navy’s

compilation of systems of records.

Requester should include full name,

Social Security Number, and dates

assigned to the activity.

CONTESTING RECORD PROCEDURES:

The Navy’s rules for accessing

records, and for contesting contents and

appealing initial agency determinations

are published in Secretary of the Navy

Instruction 5211.5; 32 CFR part 701; or

may be obtained from the system

manager.
Federal Register / Vol. 62, No. 52 / Tuesday, March 18, 1997 / Notices 12817

RECORD SOURCE CATEGORIES:

Individual and official personnel files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

[FR Doc. 97–6746 Filed 3–17–97; 8:45 am]

BILLING CODE 5000–04–F

DEPARTMENT OF EDUCATION

Notice of Proposed Information

Collection Requests

AGENCY: Department of Education.

ACTION: Proposed collection; comments

requested.

SUMMARY: The Secretary of Education

requests comments on the Free

Application for Federal Student Aid

(FAFSA) that the Secretary proposes to

use for the 1998–99 award year. The

FAFSA is completed by students and

their families and the information

submitted on the form is used to

determine the students’ eligibility and

financial need for the student financial

assistance programs authorized under

Title IV of the Higher Education Act of

1965, as amended, (Title IV, HEA

Programs). The Secretary is particularly

seeking comments regarding whether all

the questions on the FAFSA are needed.

The Secretary will consider these

comments not only for the 1998–99

FAFSA but also in the design of the

1999–2000 FAFSA.

DATES: Interested persons are invited to

submit comments on or before May 19,

1997.

ADDRESSES: Written comments and

requests for copies of the proposed

information collection requests should

be addressed to Patrick J. Sherrill,

Department of Education, 600

Independence Avenue, S.W., Room

5624, Regional Office Building 3,

Washington, DC 20202–4651.

FOR FURTHER INFORMATION CONTACT:

Patrick J. Sherrill (202) 708–8196.

Individuals who use a

telecommunications device for the deaf

(TDD) may call the Federal Information

Relay Service (FIRS) at 1–800–877–8339

between 8 a.m. and 8 p.m., Eastern time,

Monday through Friday.

SUPPLEMENTARY INFORMATION: Section

483 of the Higher Education Act of

1965, as amended (HEA), requires the

Secretary, ‘‘in cooperation with agencies

and organizations involved in providing

student financial assistance,’’ to

‘‘produce, distribute and process free of

charge a common financial reporting

form to be used to determine the need

and eligibility of a student under’’ the

Title IV, HEA Programs. This form is the

FAFSA. In addition, section 483

authorizes the Secretary to include on

the FAFSA up to eight non-financial

data items that would assist States in

awarding State student financial

assistance.

Over the past several years, the

Secretary, in cooperation with the above

described agencies and organizations,

has added questions to the form. Those

questions were added to accommodate

the needs of States that administer State

student aid programs, and of

institutions of higher education that

administer the Title IV, HEA Programs.

They were also added to facilitate

eliminating or reducing the number of

State and institutional forms that a

student and his or her family must

complete in order to receive student

financial assistance.

In the context of re-engineering the

FAFSA and looking at each FAFSA

question anew, it appears that a great

many of the questions now on the form

are not needed to determine a student’s

need and eligibility for Title IV, HEA

Programs. Moreover, it also appears that

many questions are of a marginal value,

even for State and institutional

purposes.

The 1998–99 FAFSA will begin to be

used on January 1, 1998. Because of the

lead time needed to begin using that

form on that date, the Secretary has

proposed to modify or eliminate only a

minimum number of questions of the

proposed 1998–99 FAFSA. Using the

1996–97 and 1997–98 FAFSAs as a

reference point, the Secretary proposes

eliminating question 37. The Secretary

proposes to combine questions 20 and

21 into a single yes/no question, as

follows: ‘‘Will you have received a high

school diploma or earned a GED before

the first date of your enrollment in

college?’’ The Secretary proposes to

eliminate the ‘‘day’’ in questions 12, 31,

and 50 leaving just the ‘‘month’’ and

‘‘year.’’ Finally, the Secretary proposes

to eliminate the fourth option under

‘‘housing codes’’ on page four of the

FAFSA. The Secretary seeks comments

on these modifications.

With regard to the 1999–2000 FAFSA,

using the 1996–97 and 1997–98 FAFSAs

as a reference point, the Secretary notes

that a student does not need to complete

the following questions in order to have

his or her eligibility and need for Title

IV, HEA Programs determined: 11–14,

18, 20–39, 50, 53–54, 65–66, and 92-

105. Therefore the Secretary requests

comments on the need and desirability

of these questions.

In particular, the Secretary requests

comments on whether a particular

question is integral to a State student

aid program, and requests each State to

list in order of importance, those

questions that it needs to administer its

State student aid programs.

The Secretary is publishing this

request for comment under the

provisions of the Paperwork Reduction

Act of 1995, 44 U.S.C. 3501 et seq.

Under that Act, ED must obtain the

review and approval of the Office of

Management and Budget (OMB) before

it may use a form to collect information.

However, under the procedure for

obtaining approval from OMB, ED must

first obtain public comment on the

proposed form, and to obtain that

comment, ED must publish this notice

in the Federal Register.

In addition to comments requested

above, to accommodate the

requirements of the Paperwork

Reduction Act, the Secretary is

interested in receiving comments with

regard to the following matters: (1) is

this collection necessary to the proper

functions of the Department, (2) will

this information be processed and used

in a timely manner, (3) is the estimate

of burden accurate, (4) how might the

Department enhance the quality, utility,

and clarity of the information to be

collected, and (5) how might the

Department minimize the burden of this

collection on the respondents, including

through the use of information

technology.

Dated: March 12, 1997.

Gloria Parker,

Director, Information Resources Management

Group.

Office of Postsecondary Education

Type of Review: Revision.

Title: Free Application for Federal

Student Aid (FAFSA).

Frequency: Annually.

Affected Public: Individuals and

families.

Annual Reporting and Recordkeeping

Hour Burden:

Responses: 9,831,756.

Burden Hours: 7,625,993.

Abstract: The FAFSA collects

identifying and financial information

about a student and his or her family if

the student applies for Title IV, Higher

Education Act (HEA) Program funds.