[Federal Register Volume 62, Number 56 (Monday, March 24, 1997)]
[Notices]
[Pages 13883-13885]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-7346]


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ENVIRONMENTAL PROTECTION AGENCY
[FRL-5801-3]


Privacy Act of 1974; Transit Subsidy Program System of Records

AGENCY: Environmental Protection Agency.

ACTION: Notification of a new system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act, the 
Environmental Protection Agency (EPA) is publishing a notice of a new 
system of records, ``EPA Transit Subsidy Program.'' The system of 
records, which is managed by the EPA's Transportation Management 
Section, is used to coordinate and manage the EPA Transit Subsidy 
Program. We are also proposing routine uses for this new system.

EFFECTIVE DATES: This proposed notice will be effective May 5, 1997, 
unless EPA receives comments which would result in a contrary 
determination.

ADDRESSES: Please submit comments to: Transportation Management 
Section, Environmental Protection Agency, 401

[[Page 13884]]

M Street, SW, Washington, DC 20460, Mail Code 3204. Tel: (202) 260-
2088.

FOR FURTHER INFORMATION CONTACT: Dione Bowlding, Transportation 
Officer, Transportation Management Section, Environmental Protection 
Agency, 401 M Street, SW, Washington, DC 20460, Mail Code 3204. Tel: 
(202) 260-2088.

SUPPLEMENTARY INFORMATION: The EPA proposes to establish a new system 
of records, ``EPA Transit Subsidy Program.'' This system of records 
will be used by EPA's transportation management and other 
administrative staff to: (1) Manage the EPA Transit Subsidy Program, 
including receipt and processing of employee applications and 
distribution of the fare media to employees; (2) track the use of 
appropriated funds used to support the program, and (3) evaluate 
employee participation in the program.
    Under the Treasury, Postal Service and General Government 
Appropriations Act of 1991, Federal agencies are authorized to 
establish a program which provides subsidies for commuting to and from 
work using a qualifying mass transit system. The transit subsidy 
program is intended to encourage and increase the use of public 
transportation by EPA employees, to reduce emissions from vehicles 
traveling to and from work, to improve air quality and to reduce energy 
consumption.

    Dated: March 3, 1997.
Alvin M. Pesachowitz,
Acting Assistant Administrator for Administration and Resources 
Management and Chief Information Officer.
EPA-35

SYSTEM NAME:
    Environmental Protection Agency Transit Subsidy Program, EPA/FMSD.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Transportation Management Section, Facilities Management and 
Services Division, Environmental Protection Agency, 401 M Street, SW, 
Washington, DC 20460.
    Security and Property Management Branch, Facilities Management and 
Services Division, Environmental Protection Agency, 401 M Street, SW, 
Washington, DC 20460.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    EPA employees whose duty station is in the greater Washington, DC 
area and who apply for and participate in the EPA Transit Subsidy 
Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, home address, grade level, office 
address and phone number, current and proposed commuting pattern, 
estimated monthly commuting cost, certification and recertification 
forms, and other information related to carrying out activities under 
the transit subsidy program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Treasury, Postal Service and General Government Appropriations Act 
of 1991 (section 629 of Pub. L. 101-509), found at 5 U.S.C. note prec. 
section 7901); Federal Employees Clean Air Incentives Act (section 2(a) 
of Pub. L. 103-172, found at 5 U.S.C. 7905); and Executive Order 9397.

PURPOSE(S):
    To manage the EPA Transit Subsidy Program, including receipt and 
processing of employee applications and distribution of the fare media 
to employees; to track the use of appropriated funds used to support 
the program; and to evaluate employee participation in the program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Routine use disclosures of records in this system of records may be 
made as follows:
    1. To a Member of Congress or a congressional office in response to 
an inquiry from that Member or office made at the request of the 
individual to whom the record pertains.
    2. To the Department of Justice to the extent that each disclosure 
is compatible with the purpose for which the record was collected and 
is relevant and necessary to litigation or anticipated litigation in 
which one of the following is a party or has an interest; (a) EPA or 
any of its components, (b) an EPA employee in his or her official 
capacity, (c) an EPA employee in his or her individual capacity where 
the Department of Justice is representing or considering representation 
of the employee, or (d) the United States where EPA determines that the 
litigation is likely to affect the Agency.
    3. In a proceeding before a court, other adjudicative body or grand 
jury, or in an administrative or regulatory proceeding, to the extent 
that each disclosure is compatible with the purpose for which the 
record was collected and is relevant and necessary to the proceeding in 
which one of the following is a party or has an interest: (a) EPA or 
any of its components, (b) an EPA employee in his or her official 
capacity, (c) an EPA employee in his or her individual capacity where 
the Department of Justice is representing or considering representation 
of the employee, or (d) the United States where EPA determines that the 
litigation is likely to affect the Agency. Such disclosures include, 
but are not limited to, those made in the course of presenting 
evidence, conducting settlement negotiations, and responding to 
requests for discovery.
    4. To Federal government contractors, grantees or volunteers who 
have been engaged to assist the government in the performance of a 
contract, grant, cooperative agreement or other activity related to 
this system of records and who need to have access to the records in 
order to perform the activity.
    5. To a Federal agency which has requested information relevant to 
its decision in connection with the hiring or retention of an employee; 
the reporting of an investigation on an employee; the letting of a 
contract; or the issuance of a security clearance, license, grant, or 
other benefit.
    6. To a Federal, State, or local agency where necessary to enable 
EPA to obtain information relevant to an EPA decision concerning the 
hiring or retention of an employee; the letting of a contract; or the 
issuance of a security clearance, license, grant or other benefit.
    7. To a Federal, State, local or foreign agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation or order, where there is an indication of a violation or 
potential violation of the statute, rule, regulation or order and the 
information disclosed is relevant to the matter.
    8. To representatives of the General Services Administration and 
the National Archives and Records Administration, who are conducting 
records management inspections under the authority of 44 U.S.C. 2904 
and 2906.
    9. To authorized Federal agencies and non-Federal entities for use 
in computer matching programs to help eliminate fraud and abuse, to 
detect unauthorized overpayments made to individuals, and to recoup 
moneys owed to the Federal government by individuals. In making 
disclosures for computer matching purposes, EPA will comply with the 
Computer Matching and Privacy Protection Act and appropriate Office of 
Management and Budget guidelines.

[[Page 13885]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and computer disks.

RETRIEVABILITY:
    Records are retrieved by name and the first four digits of the 
social security number.

SAFEGUARDS:
    Direct access to computer and hard-copy files is limited to 
Transportation Management Section employees who have an official need-
to-know. Computer records are also protected by individual passwords 
assigned to authorized users. All records are in rooms which are locked 
during non-business hours. During business hours, access to rooms 
containing records in this system is controlled by on-site personnel.

RETENTION AND DISPOSAL:
    Records are retained for a maximum of two years following the last 
month of an employee's participation in the EPA Transit Subsidy 
Program. Paper copies are destroyed by shredding. Computer files are 
destroyed by deleting the record from the file.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Transportation Management Section, mail code 3406, 
Environmental Protection Agency, 401 M Street, SW, Washington, DC 20460

NOTIFICATION PROCEDURES:
    Individuals may determine if a record concerning themselves exists 
in this system by writing to the System Manager at the address listed 
above. The request should include: (a) Full name and (b) appropriate 
dates of participation in the transit subsidy program. The System 
Manager may require additional information to verify the identity of 
individuals.

RECORD ACCESS PROCEDURES:
    Same as notification procedures. In addition, individuals should 
also reasonably specify the record being sought.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedures. In addition, individuals should 
reasonably identify the record, specify the information being 
contested, the corrective action sought and the reasons for requesting 
the correction, along with supporting information to show how the 
record is inaccurate, incomplete, untimely or irrelevant.

RECORD SOURCE CATEGORIES:
    Subject individual.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 97-7346 Filed 3-21-97; 8:45 am]
BILLING CODE 6560-50-P