Questions?

Welcome!

The EAC 2023 Election Security funding session 

will begin shortly. Today’s session will be 

recorded.

Please stay on mute. Thank you!
Risa Garza, Grants Management Specialist, EAC

Summer Hirschfield, Grants Management Specialist, EAC

Arielle Augustyn, Grants Management Specialist, EAC

Election Security Funding 2023

January 27, 2023
U.S. Election Assistance Commission | www.eac.gov

Agenda

Available funds

Eligible Applicants

Match

Reporting Requirements

Award & Application Process

Allowable Uses

Resources

Q&A
U.S. Election Assistance Commission | www.eac.gov

Election Security Funding

2023 Available Funds

The Consolidated Appropriations Act of 2023 provides $75 million to the EAC, 

under Title I Section 101 of HAVA to make grant funds available to states using 

the voting age population formula in Section 101 of HAVA.

A chart showing how much each state is eligible to request can be found on the 

EAC website: https://www.eac.gov/payments-and-grants/election-security-funds

Minimum Payments

The minimum requirement for territories is $200,000 and for states is 

$1,000,000.
U.S. Election Assistance Commission | www.eac.gov

Formula Funding - Eligibility

Eligible Applicants

Awards will be made to the 50 states, the District of Columbia, the 

Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, 

and the Commonwealth of the Northern Mariana Islands (herein referred to as 

“the states”). The states may re-grant/distribute funds to local election 

districts/offices at their discretion.

Awards to states that are delinquent on any EAC grant requirements 

across the HAVA portfolio will be processed when the state has resolved the 

outstanding compliance requirements.
U.S. Election Assistance Commission | www.eac.gov

Matching Requirement

State Match

Per HAVA Section 104(d) cash match must be deposited in the state election fund. Inkind match must be tracked in the same manner as cash contributions should be 

reported under the Recipient Share on the annual EAC Federal Financial Report.

State and local funds used for match must be different from funds used to meet 

Maintenance of Effort or state match associated with HAVA 251 Requirement 

Payments.

American Samoa, Guam, the U.S. Virgin Islands, and the Northern Mariana Islands are 

exempt from the match requirement.

MATCH REQUIRED

20% of Federal Award 2 Years to Make Match Funds Available 

from Disbursement Date ~ March 2025

Full Grant Period to Expend
U.S. Election Assistance Commission | www.eac.gov

Reporting Requirements

Quarterly Reporting 

Per the Appropriations Act, Federal Financial Reports are due each quarter 30 

days after the end of the quarter ending December 31, March 31, and June 30.

Annual FFR and progress reports are due 90 days after September 30 on 

December 29. The EAC maintains the discretion on oversight and reporting 

frequency is subject to change as needed.

Period End Date Due Date FFR PR

December 31 January 30  X

March 31 April 30  X

June 30 July 30  X

September 30 December 29  
U.S. Election Assistance Commission | www.eac.gov

Award Process

The funds are available as formula, non-competitive grants. Like the 2018, 2020, and 

2022 processes, states will submit a narrative overview of activities to be supported 

with the funds and a line-item budget combining the Election Security awards from 

2018, 2020, 2022, and 2023.

Detailed guidance on the development of the program narrative and budget was sent 

out on Friday, January 20th. The deadline for submission of the narrative and budget is 

COB February 28, 2023.

DUE FEB. 28, 2023

1. State Request Letter

2. Terms and Conditions Certification

3. Program Narrative

4. Budget Worksheet
U.S. Election Assistance Commission | www.eac.gov

Budget Revision Amendment

To receive your 2023 ES Funds, you must first initiate a new amendment in GrantSolutions. 

Amendments can be initiated from the My Grants List screen in the GrantSolutions Grants 

Management Module (GMM).

*If more than one grant is available from the My Grants List screen, scroll through the page until the desired grant is located.
U.S. Election Assistance Commission | www.eac.gov

Budget Revision Amendment

All amendments are initiated and tracked from the Manage Amendments screen. To begin 

a new amendment action, click the New button. 
U.S. Election Assistance Commission | www.eac.gov

Budget Revision Amendment

The Select Amendment Type screen appears. Click the radio button to the left of the Budget 

Revision (Type 6) type, and then click the Create Amendment button. 
U.S. Election Assistance Commission | www.eac.gov

Budget Revision Amendment

The GrantSolutions Amendment Application Control Checklist screen appears. The checklist screen 

contains the following information: 

• Amendment Type: The type selected from the “Select Amendment Type” screen 

• Status: The stage of the Amendment application. Statuses include Work in Progress and Submitted

• Print Application - Original Submission: Click the Original Submission link to view, print, or save a 

PDF of the entire application package (completed forms, attachments, etc.) 

• Applicant, grant, and project information: Read-only information about the award 

• Application Kit: The application package that includes online forms, enclosures, attachments, and 

form status 

• Verify Submission: Submit application 

• Close: Return to the Mange Amendment screen
U.S. Election Assistance Commission | www.eac.gov

Budget Revision Amendment
U.S. Election Assistance Commission | www.eac.gov

Budget Revision Amendment
U.S. Election Assistance Commission | www.eac.gov

Disbursement

Make sure your Unique Entity Identifier (UEI) and System of Award Management 

(SAM) account are accurate and up-to-date.

Your SAM account must be renewed annually and must be active before payment can 

be made. More information can be found at http://www.sam.gov/portal.

Your UEI was assigned to you in SAM. EAC will need to verify that you are using the 

correct UEI before payment can be issued.

Funds will be disbursed to state election accounts after all required award 

documents are received by the EAC.

All federal grant funds provided as an advance must be deposited in an interest-bearing 

account. HAVA grants must be deposited in the interest-bearing state election fund per 

Section 104(d).
U.S. Election Assistance Commission | www.eac.gov

Spending Categories and Use

Allowable Uses of the Funds

Election Security grants are “for activities to improve the administration of elections 

for Federal office, including to enhance election technology and make election security 

improvements, as authorized under sections 101, 103, 104 of HAVA.”

Consistent with provisions in HAVA Section 101, states have discretion upon 

expenditures within the general categories. The EAC requires a budget projecting the 

use of the funds, however, states can request a budget amendment to add categories 

not originally anticipated and/or a move of 10% or more between categories.

Please see our Frequently Asked Questions section on the EAC website for more 

guidance on the use of funds. You can also reach out to grants@eac.gov if additional 

clarification is needed.
U.S. Election Assistance Commission | www.eac.gov

Resources and Contact Info

General Questions and Suggestions: grants@eac.gov

HAVA Specific: HAVAFunding@eac.gov

GrantSolutions Specific: GrantSolutions@eac.gov

EAC Office of Grants Management and Oversight

Kinza Ghaznavi, Grants Manager

Risa Garza, Grants Management Specialist

Arielle Augustyn, Grants Management Specialist

Summer Hirschfield, Grants Management Specialist

Peg Rosenberry, Consultant and Grants Subject Matter Expert

Election Security Program: https://www.eac.gov/payments-and-grants/election-security-funds

Grants Section of the EAC Website: https://www.eac.gov/payments-and-grants/paymentsgrants