# 2012 Election Administration and Voting Survey National Voter Registration Act 

# Data File Codebook

**U.S. ELECTION ASSISTANCE COMMISSION**

2012 Election Administration and Voting Survey

**2012 EAVS NVRA Data File Codebook**

31

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# Introduction

The 2012 Election Administration and Voting Survey data are available in three data formats – Microsoft Excel, SPSS, and .DBF.  This codebook presents the variable name, a brief description of the variable, and the variable type (text or numeric) for all variables in the data.  For most numeric variables, we present the minimum and maximum reported values as well as the frequency and percent of missing values and blank responses.  Missing values include “Data Not Available” and “Not Applicable.”  In all data formats (i.e., Microsoft Excel, SPSS, and .DBF), a value of -888888 indicates that a jurisdiction reported “Not Applicable” and a value of -999999 indicates that a jurisdiction reported “Data Not Available.”  Names in the .DBF format of a few variables are abbreviated due to character limits.  

Additional information about the 2012 Election Administration and Voting Survey and a copy of *The Impact of the National Voter Registration Act of 1993 on the Administration of Elections for Federal Office 2011-2012* report are available at www.eac.gov.

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**U.S. ELECTION ASSISTANCE COMMISSION**

2012 EAVS NVRA Data File Codebook

**State**State in which the Jurisdiction is located

**2012 EAVS NVRA Data File Codebook**

	Type:  Text

1

**Jurisdiction**Jurisdiction (county or county-equivalent) within the State

	Type:  Text

**FIPSCode**Unique jurisdiction identification code

	Type: Text

**QA1a	Enter the total number of persons in your jurisdiction who were registered and eligible to vote in the November 2012 general election.** Include all persons eligible to vote in the election including special categories of voters with extended deadlines (such as returning military). Do not include any persons under the age of 18 who may be registered under a “pre-registration” program.

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	Type: Numeric

**QA1_Comment**Comments for QA1

	Type: Text

**QA2**When you report the number of registered voters in your jurisdiction for the November 2012 general election (as in A1a) do you include both active and inactive voters in the count, or does your jurisdiction only include active voters?

	Type: Text

**QA2c_Other**QA2 Other SPECIFY

	Type: Text

**QA2_Comment**Comments for QA2

	Type: Text

**QA3a**Active: Enter the total number of persons who were registered and eligible to vote in the November 2012 general election into the following categories.

	Type: Numeric

**QA3b**Inactive: Enter the total number of persons who were registered and eligible to vote in the November 2012 general election into the following categories.

	Type: Numeric

**QA3_Comment**Comments for QA3

	Type: Text

**QA4a**Total new Same Day registrations: Enter the total number of registration forms received on those days in which it was possible to both register for and vote in the November 2012 general election on the same day.

	Type: Numeric

**QA4b**Are the numbers you provided for question A4a because your state allows Election Day Registration or Same Day Registration for all voters, or does your answer come from a different circumstance?

	Type: Text

**QA4b_Other**QA4b Other SPECIFY

	Type: Text

**QA4_Comment**Comments for QA4

	Type: Text

**QA5a**Total: Enter the total number of forms your jurisdiction received from all sources during the period from the close of registration for the November 2010 general election until the close of registration for the November 2012 general election.

	Type: Numeric

**QA5b**Divide the total number of registration forms received into the following categories: New valid registrations (excluding pre-registrations of persons under 18)

	Type: Numeric

**QA5c**Divide the total number of registration forms received into the following categories: New "pre" registrations of persons under age 18

	Type: Numeric

**QA5d**Divide the total number of registration forms received into the following categories: Duplicate of existing valid registration

	Type: Numeric

**QA5e**Divide the total number of registration forms received into the following categories: Invalid or rejected (other than duplicates)

	Type: Numeric

**QA5f**Divide the total number of registration forms received into the following categories: Changes to name, party or within-jurisdiction address change

	Type: Numeric

**QA5g**Divide the total number of registration forms received into the following categories: Address changes that cross jurisdiction borders

	Type: Numeric

**QA5h**Divide the total number of registration forms received into the following categories: Other 1

	Type: Numeric

**QA5h_Other**Divide the total number of registration forms received into the following categories: Other 1 SPECIFY

	Type: Text

**QA5i**Divide the total number of registration forms received into the following categories: Other 2

	Type: Numeric

**QA5i_Other**Divide the total number of registration forms received into the following categories: Other 2 SPECIFY

	Type: Text

**QA5j**Divide the total number of registration forms received into the following categories: Other 3

	Type: Numeric

**QA5j_Other**Divide the total number of registration forms received into the following categories: Other 3 SPECIFY

	Type: Text

**QA5k**Divide the total number of registration forms received into the following categories: Other 4

	Type: Numeric

**QA5k_Other**Divide the total number of registration forms received into the following categories: Other 4 SPECIFY

	Type: Text

**QA5l**Divide the total number of registration forms received into the following categories: Other 5

	Type: Numeric

**QA5l_Other**Divide the total number of registration forms received into the following categories: Other 5 SPECIFY

	Type: Text

**QA5_Total**Divide the total number of registration forms received into the following categories: Total

	Type: Numeric

**QA5_Comment**Comments for QA5

	Type: Text

**QA6a**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Individual voters submitting applications by mail, fax, or email

	Type: Numeric

**QA6b**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Individual voters registering in person at the election/registrar's office

	Type: Numeric

**QA6c**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Individual voters submitting registration forms via the Internet

	Type: Numeric

**QA6d**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Motor vehicle offices or other offices that issue drivers licenses

	Type: Numeric

**QA6e**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Public assistance offices mandated as registration sites under NVRA

	Type: Numeric

**QA6f**Divide the total number of all registration forms received (as entered in A5a) into the following sources: State funded agencies primarily serving persons with disabilities

	Type: Numeric

**QA6g**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Armed forces recruitment offices

	Type: Numeric

**QA6h**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other agencies designated by the State not mandated by NVRA

	Type: Numeric

**QA6i**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Registration drives from advocacy groups or political parties

	Type: Numeric

**QA6j**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 1

	Type: Numeric

**QA6j_Other**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 1 SPECIFY

	Type: Text

**QA6k**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 2

	Type: Numeric

**QA6k_Other**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 2 SPECIFY

	Type: Text

**QA6l**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 3

	Type: Numeric

**QA6l_Other**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 3 SPECIFY

	Type: Text

**QA6m**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 4

	Type: Numeric

**QA6m_Other**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 4 SPECIFY

	Type: Text

**QA6n**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 5

	Type: Numeric

**QA6n_Other**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 5 SPECIFY

	Type: Text

**QA6o**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 6

	Type: Numeric

**QA6o_Other**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Other 6 SPECIFY

	Type: Text

**QA6_Total**Divide the total number of all registration forms received (as entered in A5a) into the following sources: Total

	Type: Numeric

**QA6_Comment**Comments for QA6

	Type: Text

**QA7a**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Individual voters submitting applications by mail, fax, or email

	Type: Numeric

**QA7b**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Individual voters registering in person at the election/registrar's office

	Type: Numeric

**QA7c**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Individual voters submitting registration forms via the Internet

	Type: Numeric

**QA7d**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Motor vehicle offices or other offices that issue drivers licenses

	Type: Numeric

**QA7e**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Public assistance offices mandated as registration sites under NVRA

	Type: Numeric

**QA7f**Divide the total number of new registration forms received (as entered in A5b) into the following sources: State funded agencies primarily serving persons with disabilities

	Type: Numeric

**QA7g**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Armed forces recruitment offices

	Type: Numeric

**QA7h**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other agencies designated by the State not mandated by NVRA

	Type: Numeric

**QA7i**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Registration drives from advocacy groups or political parties

	Type: Numeric

**QA7j**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 1

	Type: Numeric

**QA7j_Other**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 1 SPECIFY

	Type: Text

**QA7k**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 2

	Type: Numeric

**QA7k_Other**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 2 SPECIFY

	Type: Text

**QA7l**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 3

	Type: Numeric

**QA7l_Other** 	Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 3 SPECIFY

	Type: Text

**QA7m**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 4

	Type: Numeric

**QA7m_Other**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 4 SPECIFY

	Type: Text

**QA7n**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 5

	Type: Numeric

**QA7n_Other**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 5 SPECIFY

	Type: Text

**QA7o**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 6

	Type: Numeric

**QA7o_Other**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Other 6 SPECIFY

	Type: Text

**QA7_Total**Divide the total number of new registration forms received (as entered in A5b) into the following sources: Total

	Type: Numeric

**QA7_Comment**Comments for QA7

	Type: Text

**QA8a**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Individual voters submitting applications by mail, fax, or email

	Type: Numeric

**QA8b** 	Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Individual voters registering in person at the election/registrar's office

	Type: Numeric

**QA8c**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Individual voters submitting registration forms via the Internet

	Type: Numeric

**QA8d**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Motor vehicle offices or other offices that issue drivers licenses

	Type: Numeric

**QA8e**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Public assistance offices mandated as registration sites under NVRA

	Type: Numeric

**QA8f**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: State funded agencies primarily serving persons with disabilities

	Type: Numeric

**QA8g**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Armed forces recruitment offices

	Type: Numeric

**QA8h**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other agencies designated by the State not mandated by NVRA

	Type: Numeric

**QA8i**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Registration drives from advocacy groups or political parties

	Type: Numeric

**QA8j**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 1

	Type: Numeric

**QA8j_Other**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 1 SPECIFY

	Type: Text

**QA8k**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 2

	Type: Numeric

**QA8k_Other**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 2 SPECIFY

	Type: Text

**QA8l**	Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 3

	Type: Numeric

**QA8l_Other**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 3 SPECIFY

	Type: Text

**QA8m**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 4

	Type: Numeric

**QA8m_Other**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 4 SPECIFY

	Type: Text

**QA8n**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 5

	Type: Numeric

**QA8n_Other** 	Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 5 SPECIFY

	Type: Text

**QA8o**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 6

	Type: Numeric

**QA8o_Other**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Other 6 SPECIFY

	Type: Text

**QA8_Total**Divide the total number of duplicate registration forms received (as entered in A5d) into the following sources: Total

	Type: Numeric

**QA8_Comment**Comments for QA8

	Type: Text

**QA9a**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Individual voters submitting applications by mail, fax, or email

	Type: Numeric

**QA9b**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Individual voters registering in person at the election/registrar's office

	Type: Numeric

**QA9c** 	Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Individual voters submitting registration forms via the Internet

	Type: Numeric

**QA9d**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Motor vehicle offices or other offices that issue drivers licenses

	Type: Numeric

**QA9e**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Public assistance offices mandated as registration sites under NVRA

	Type: Numeric

**QA9f**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: State funded agencies primarily serving persons with disabilities

	Type: Numeric

**QA9g**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Armed forces recruitment offices

	Type: Numeric

**QA9h**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other agencies designated by the State not mandated by NVRA

	Type: Numeric

**QA9i**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Registration drives from advocacy groups or political parties

	Type: Numeric

**QA9j**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 1

	Type: Numeric

**QA9j_Other**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 1 SPECIFY

	Type: Text

**QA9k** 	Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 2

	Type: Numeric

**QA9k_Other** 	Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 2 SPECIFY

	Type: Text

**QA9l**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 3

	Type: Numeric

**QA9l_Other**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 3 SPECIFY

	Type: Text

**QA9m**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 4

	Type: Numeric

**QA9m_Other**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 4 SPECIFY

	Type: Text

**QA9n**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 5

	Type: Numeric

**QA9n_Other** 	Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 5 SPECIFY

	Type: Text

**QA9o**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 6

	Type: Numeric

**QA9o_Other**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Other 6 SPECIFY

	Type: Text

**QA9_Total**Divide the total number of invalid or rejected registration forms received (as entered in A5e) into the following sources: Total

	Type: Numeric

**QA9_Comment** 	Comments for QA9

	Type: Text

**QA10a**Enter the total number of confirmation notices sent to voters in the period between the close of registration for the November 2010 general election and the close of registration for the November 2012 general election, because the person had not voted or appeared to vote in the two previous federal elections.

	Type: Numeric

**QA10b** 	Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Received back from voters confirming registration

	Type: Numeric

**QA10c**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Received back confirming registration should be invalidated

	Type: Numeric

**QA10d**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Returned back as undeliverable

	Type: Numeric

**QA10e**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Status unknown (neither received confirmation nor returned undeliverable)

	Type: Numeric

**QA10f**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Other 1

	Type: Numeric

**QA10f_Other**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Other 1 SPECIFY

	Type: Text

**QA10g**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Other 2

	Type: Numeric

**QA10g_Other**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Other 2 SPECIFY

	Type: Text

**QA10h**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Other 3

	Type: Numeric

**QA10h_Other**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Other 3 SPECIFY

	Type: Text

**QA10_Total**Divide the total number of confirmation notices mailed (as entered into A10a) into the following categories: Total

	Type: Numeric

**QA10_Comment**Comments for QA10

	Type: Text

**QA11a**Total: Enter the total number of voters removed from the voter registration rolls in your jurisdiction in the period between the close of registration for November 2010 general election and the close of registration for November 2012 general election

	Type: Numeric

**QA11b**Divide the total number of voters removed (as entered in A11a) into the following categories: Moved outside jurisdiction

	Type: Numeric

**QA11c** 	Divide the total number of voters removed (as entered in A11a) into the following categories: Death

	Type: Numeric

**QA11d** 	Divide the total number of voters removed (as entered in A11a) into the following categories: Disqualifying felony conviction

	Type: Numeric

**QA11e**Divide the total number of voters removed (as entered in A11a) into the following categories: Failure to respond to notice sent and failure to vote in the two most recent federal elections

	Type: Numeric

**QA11f**Divide the total number of voters removed (as entered in A11a) into the following categories: Declared mentally incompetent

	Type: Numeric

**QA11g**Divide the total number of voters removed (as entered in A11a) into the following categories: Voter requested to be removed for reasons other than felony conviction, mental status, or moved outside jurisdiction

	Type: Numeric

**QA11h** 	Divide the total number of voters removed (as entered in A11a) into the following categories: Other 1

	Type: Numeric

**QA11h_Other**Divide the total number of voters removed (as entered in A11a) into the following categories: Other 1 SPECIFY

	Type: Text

**QA11i**Divide the total number of voters removed (as entered in A11a) into the following categories: Other 2

	Type: Numeric

**QA11i_Other**Divide the total number of voters removed (as entered in A11a) into the following categories: Other 2 SPECIFY

	Type: Text

**QA11j**Divide the total number of voters removed (as entered in A11a) into the following categories: Other 3

	Type: Numeric

**QA11j_Other**Divide the total number of voters removed (as entered in A11a) into the following categories: Other 3 SPECIFY

	Type: Text

**QA11k**Divide the total number of voters removed (as entered in A11a) into the following categories: Other 4

	Type: Numeric

**QA11k_Other** 	Divide the total number of voters removed (as entered in A11a) into the following categories: Other 4 SPECIFY

	Type: Text

**QA11_Total**Divide the total number of voters removed (as entered in A11a) into the following categories: Total

	Type: Numeric

**QA11_Comment**Comments for QA11

	Type: Text

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