Appendix B

THE U.S. ELECTION ASSISTANCE COMMISSION

FISCAL YEAR 2013 

INTERIM ANNUAL GRANT EXPENDITURE REPORT

February 2, 2015
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Overview

The Election Assistance Commission (EAC) was created by Congress in 2002 to 

improve the administration of elections for Federal offices through funding, guidance 

and policy development under the Help America Vote Act of 2002 (HAVA). Since its 

inception, EAC has administered almost $3.3 billion in Congressionally-appropriated 

funds to support State and local voting districts in upgrading systems for casting 

votes, registering voters in statewide voter registration databases, providing 

provisional voting options, and implementing other improvements to the administration 

of Federal elections that include training for election officials and poll workers, polling 

place accessibility improvements, and information on how and where to vote.

The Office of Grants Management (OGM) at EAC is responsible for distribution, 

monitoring and oversight of funds appropriated under HAVA. Funds are distributed to 

States and other eligible entities through both formula grants derived from State voting 

age population data and discretionary, competitive grants. OGM activities include

managing the grant review and awards process, processing payment requests, review 

of financial and program reports, analysis of budgetary changes, review of

amendments to State plans, providing technical assistance on the administration and 

use of the funds, and resolution of audits conducted by EAC’s Office of the Inspector 

General.

This expenditure report provides a summary of grant fund expenditures to date under 

HAVA (Table 1). It also provides a State-by-State update of spending under Sections 

101 Payments to States to for activities to improve administration of elections and 251

Requirements Payments of HAVA (Tables 3 & 4, respectively) both of which are

supporting ongoing activities. OGM is currently overseeing approximately $560 million

in remaining, unexpended HAVA funds.
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Grants Expenditure Summary

Through September 30, 2013, EAC1 has awarded $3,253,860,6162 to the 50 States, 

American Samoa, the District of Columbia, Guam, the Commonwealth of Puerto Rico 

and the United States Virgin Islands (hereinafter referred to as States). Since the 

initial disbursement of funds in 2003, States have reported interest earned of

$337,565,9143 million through September 30, 2013, making the total funds available 

to States under HAVA $3.59 billion. States spend funds and report on all distribution 

of funds using the Standard Form (SF)-425 Federal Financial Report (FFR). States 

annually report their Federal cash receipts and disbursements, Federal and State 

share of expenditures, interest earned and balances of funds.

Through September 30, 2013 States have reported aggregate total expenditures of 

$3.008 billion, or 84.28 percent of total Federal funds available under Sections 101, 

102 Replacement of punch card or lever voting machines and 251 of HAVA. Table 1 

provides a summary status update for all Federal support to States and other entities 

administered by the EAC since its inception.

EAC also currently has $2,381,250 available for new competitive, discretionary 

awards in the areas of Accessible Voting Technology and Logic and Accuracy 

Testing. Also available for disbursement to States is $822,150 that has been 

deobligated from closed Section 102 grants and made available, as required by 

HAVA, to States under Section 251 (Requirements Payments).

 1 The U.S. General Services Administration (GSA), prior to EAC’s launch of operations, distributed HAVA 

funds to States in 2003 and 2004. 2 This figure contains $300.3 million in Section 102 funds that were authorized for the replacement of punch 

card lever voting machines. Thirty States received Section 102 funds. States were required to expend funds 

under this section by November 2010 or return remaining funds to EAC.

3 Includes interest transferred at the State level from Section 102 to section 251, per HAVA. 
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Table 1 Formula Funds

HAVA Section 251 Requirements Payments

Purpose: Support states in becoming compliant with Title III of HAVA as related to Voting 

Systems Standards, Provisional Voting, Voter Information, Statewide Voter Registration 

Database, Voter Identification for First-time Voters

Years: 2003, 2004, 2008, 2009, 2010 Amount: $2.604 billion Status: 83% Expended 

Note: Funds available to States until expended

HAVA Section 101 Payments

Purpose: Supports activities that improve the administration of Federal elections.

Year: 2003 Award amount: $349 million Status: 81% Expended 

Note: Funds are available to States until expended

HAVA Section 102 Payments

Purpose: Support 30 States in replacing punch card and lever voting machines.

Year: 2003 Amount: $300 million Status: 97% expended; 30 of 30 grants complete

Note: $822,000 was deobligated by EAC and is available to States under HAVA Section 251

Discretionary Competitive Funds

Accessible Voting Technology Initiative

Purpose: Research grants to increase the accessibility of new, existing and emerging 

technological solutions to help ensure all citizens can vote privately and independently. Two

three-year grants for $4.5 million and $2.5 million. 

Year: 2011 Award Amount: $7 Million Status: 100% Complete as of 6/30/2014

Note: There is $360,751 available in unobligated funds for new grants under this appropriation

Pre-Election Logic and Accuracy Testing & Post Election Audit Initiative 

Purpose: Support development, documentation and dissemination of new procedures and 

processes for conducting logic and accuracy testing and post election audit activities. Awarded 

twelve grants--nine 2-year grants and three 1-year grants.

Year: 2011 Award Amount: $1.46 million Status: 100% Complete as of 4/30/2014

Note: Approximately $2 million is still available for new grants under this appropriation.

Military Heroes Research Grant

Purpose: support a 2-year research effort to improve voting technology and processes for recently 

injured military personnel. One, 2-year award made.

Year: 2010 Amount: $500,000 Status: Closed

Election Data Collection Grants

Purpose: Implement precinct level data collection systems that enhance the capacity of States and 

their jurisdictions to collect accurate and complete election data. Awarded five, $2m grants to 

Pennsylvania, Minnesota, Ohio, Illinois and Wisconsin.

Year: 2010 Amount: $10 Million Status: Closed

Mock Election Program 

Purpose: Promotes voter participation in national elections through student voter education 

activities in partnership with local election offices. Awarded a total of 32 grants.

Years: 2008, 2009, 2010 Amount: $800,000 Status: Closed
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HAVA SECTION 101 Funds

Background

A total of $349,182,267 was disbursed to States in 2003 under Section 101 of 

HAVA, which provided funds to States for activities to improve the administration of 

Federal elections. 

Section 101 funds are the most flexible funds available to States through HAVA for 

administering and improving Federal elections because the funds by law can be 

deployed without first meeting the requirements of Title III of HAVA4

, the Uniform and 

Nondiscriminatory Election Technology and Administration Requirements, or filing a 

State Plan. 

Section 101 funds have been used for wide-ranging activities including voter 

education, developing the State Plan and training poll workers, and securing and 

storing voting equipment. While States have expended the vast majority of funds 

 4 Have Title III Requirements include: Procuring voting systems that comply with the 

requirements of HAVA; 2) Developing, operating, and/or maintaining a computerized statewide 

voter registration list; 3) Providing required information to voters at the polling place for Federal 

elections; 4) Implementing and/or operating a system of provisional voting during Federal 

elections; and, 5) Implementing identification requirements for first-time voters who register to 

vote by mail.

College Poll Worker Program

Purpose: Encourage college students to assist State and local governments in the administration 

of elections by serving as nonpartisan poll workers or assistants. Awarded a total of 89 grants

Years: 2004, 2006, 2008, 3009, 2011 Amount: $3.177 million Status: Closed
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appropriated under Section 101 since awarded in 2003, most States have made 

judicious use of the funds. States view Section 101 money, which States can access 

without time limitations until expended, as a long-term investment pool for supporting 

improvement to Federal elections over time.

Expenditures

As of September 30, 2013, States reported aggregate expenditures of $320,783,372

million or 81 percent of the $396,879,259 originally awarded under Section 101 plus 

interest. States report that the Federal funds, which are required to be held in 

interest- bearing State accounts, have generated an additional $47.7 million in

interest for use on activities authorized under Section 101 in HAVA. 

Thirty States have spent all of their Federal funds and 18 of those 30 have also spent 

the accrued interest and have submitted their final financial status report to EAC. 

Another 14 States have spent at least 80 percent of the funds available, while only 10

States report having spent less than 50 percent of their grant funds and interest. 

Table 2 provides a full accounting of expenditures by State:

Table 2 Total Section 101 HAVA Funds Reported by the States as of September 30, 2013

State

Total Section 101 

Funds Received Interest Earned Expenditures Balance

Alabama 4,989,605 358,667 4,509,392 838,880 

Alaska 5,000,000 684,379 4,935,198 749,181 

American Samoa 1,000,000 66,224 1,000,000 66,224 

Arizona

 5,451,369 941,772 2,095,600 

 

4,297,541 

Arkansas 3,593,165 226,288 3,819,453 0 

California 26,804,708 2,599,549 25,576,288 3,827,969 

Colorado 4,860,306 877,904 4,344,472 1,393,738 

Connecticut 5,000,000 682,868 5,000,000 682,868 

Delaware 5,000,000 472,080 5,467,766 4,314 

District of Columbia 5,000,000 600,388 5,530,675 69,713 

Florida 14,447,580 1,696,699 13,583,512 2,560,766 

Georgia 7,816,328 690,558 8,584,806 
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(77,920)

Guam 1,000,000 12,773 1,012,773 0

Hawaii 5,000,000 1,272,550 2,635,477 3,637,073 

Idaho 5,000,000 1,825,987 3,851,748 2,974,239

Illinois 11,129,030 1,172,334 11,714,976 586,388

Indiana 6,230,481 938,781 7,182,922 (13,660)

Iowa 5,000,000 684,225 5,292,192 392,033

Kansas 5,000,000 1,300,911 2,275,020 4,025,890 

Kentucky 4,699,196 957,749 1,444,505 4,212,439 

Louisiana 4,911,421 933,332 4,911,421 933,332 

Maine 5,000,000 640,051 4,068,140 1,571,910

Maryland 5,636,731 874,830 4,645,513 1,866,048 

Massachusetts 6,590,381 904,363 7,494,744 0

Michigan 9,207,323 1 ,502,069 2,194,720 8,514,672 

Minnesota 5,313,786 64,724 5,378,510 0 

Mississippi 3,673,384 443,500 4,116,884 0

Missouri 5,875,170 933,238 5,984,283 824,125

Montana 5,000,000 386,246 4,969,698 416,548

Nebraska 5,000,000 998,292 5,998,292 0 

Nevada 5,000,000 452,843 5,451,421 1,422

New Hampshire 5,000,000 1,112,837 1,956,667 4,156,170 

New Jersey 8,141,208 650,000 8,167,547 623,661

New Mexico 5,000,000 292,244 5,292,244 0 

New York 16,494,325 3,221,797 17,350,153 2,365,969

North Carolina 7,887,740 757,247 9,521,649 (876,662)

North Dakota 5,000,000 63,997 5,063,997 0 

Ohio 10,384,931 426,837 10,811,768 0

Oklahoma 5,000,000 340,177 5,000,000 340,177 

Oregon 4,203,776 59,199 4,262,975 0

Pennsylvania 11,323,168 1,301,492 12,624,660 0

Puerto Rico 3,151,144 322,874 3,311,164 162,854

Rhode Island 5,000,000 140,275 5,140,275 0

South Carolina 4,652,412 734,673 4,360,083 1,027,002 

South Dakota 5,000,000 1,694,332 1,923,599 4,770,733 

Tennessee 6,004,507 1,004,434 3,312,083 3,696,858

Texas 17,206,595 3,497,619 11,150,051 9,554,163

Utah 3,090,943 559,868 3,615,744 35,067

Vermont 5,000,000 580,051 5,580,051 0

Virgin Islands 1,000,000 21,806 999,018 22,788 

Virginia 7,105,890 1,130,578 7,637,376 599,092

Washington 6,098,449 259,047 6,357,496 0
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West Virginia 2,977,057 104,747 3,081,804 0

Wisconsin 5,694,036 1,746,926 4,169,120 3,271,842 

Wyoming 5,000,000 1,477,764 5,023,446 1,454,318 

 348,646,145 47,696,992 320,783,372 75,559,765

 536,122 State Deobligation as a result of an Audit

Total 

Disbursed

 

349,182,267 

Activities

Section 101 funds have been used to conduct preliminary planning for Statewide Voter 

Registration Systems and to upgrade and replace county voter registration election 

management systems for compatibility with new voter registration systems. States 

have implemented voter education programs and conducted training for election 

officials and poll workers. Section 101 funds have also been used for the preparation 

and administration of State Plans. Another key result has been making polling places 

accessible and providing voter materials at polling places in multiple languages. 

HAVA SECTION 251 Funds

Background

Section 251 funds, also known as Requirements Payments, are distributed to the 

States by formula based on a percentage equal to the quotient of the voting age 

population of the State and the total voting age population of all States. EAC is 

managing a total of $2.605 billion in Requirements Payments. As of the September 

30, 2013 annual reporting period, 21 States reported using 100 percent (including 
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interest)5 and 40 States reported using 80 percent or more of their federally-awarded 

funds. 

The funds are to be used to procure voting systems that comply with the requirements 

of Title III, Section 301 Voting System Standards of HAVA; implement provisional 

voting (i.e., allowing a voter whose registration status cannot be confirmed at the 

polling place to cast a provisional ballot); provide information to voters at the polling 

place such as general information on voting rights; develop and implement a 

computerized statewide voter registration list; and implement identification 

requirements for first-time voters who register to vote by mail. 

Section 251 funds may also be used for the improvement of the administration of 

elections for Federal office if a State certifies to EAC that they have either (1) met the 

requirements of Title III or (2) will not spend more than the amount of the minimum 

payment applicable to the State on such other activities.

In order to request a disbursement from EAC of a requirements payment, States must 

file a certification affirming that the State:

1) Has filed and implemented a plan for uniform, nondiscriminatory administrative 

complaint procedures required by HAVA Section 402 Establishment of Statebased administrative complaint procedures to remedy grievances.

2) Has appropriated matching funds equal to “5 percent of the total amount to be 

spent for such activities (taking into account the requirements payment and the 

amount spent by the State)...”

 5 EAC is currently holding Requirements Payments totaling $6.45 million that have been obligated, but not 

disbursed. The funds represent one-quarter of one percent of the total appropriations for Requirements 

Payments. The funds are available to 25 States upon their request and certification of compliance with HAVA.
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3) Has, to the extent that any portion of the requirements payment be used for 

activities to meet the requirements of Title III, or for uses consistent with the 

requirements of Title III and the usage restrictions set forth in Section 251(b) 

Use of funds.

4) Is in compliance with six Federal laws:

• The Voting Rights Act of 1965.

• The Voting Accessibility for the Elderly and Handicapped Act.

• The Uniformed and Overseas Citizens Absentee Voting Act.

• The National Voter Registration Act of 1993.

• The Americans with Disabilities Act of 1990.

• The Rehabilitation Act of 1973.

The financial data in this report is based on financial status and narrative reports 

received and reviewed by EAC from the States. To calculate expenditures, EAC used

the net cash disbursements, unliquidated obligations and expenditures from interest 

earned on federal funds listed in Federal Financial Reports (Standard Form 425) 

submitted annually by States to EAC. 

Congress has appropriated a total of $2,606,150,000 of HAVA Section 251 

Requirements Payments as follows:

Year Amount (thousands)

2003 $830,000 

2004 $1,491,150 

2008 $115,000 

2009 $100,000

2010 $70,000

HAVA requires States to deposit Section 251 funds in the States’ election funds and 

earn interest consistent with the State Plan provisions of HAVA Section 254(b)

Requirements for Funds. Section 251 funds and interest earned on deposits of 

Section 251 funds have no Federal expiration date once awarded, and are available 
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to States until expended.

Expenditures 

States reported cumulative expenditures of $2,376,139,786 or 81.25 percent of 

Section 251 funds appropriated by Congress, including interest earned through 

September 30, 2013 (Table 3). States submit reports for 251 funds by December 31 

for the periods beginning October 1 and ending September 30 of each Federal fiscal 

year.

Table 3 Total Section 251 HAVA Funds Reported by States as of September 30, 2013

State

Total Section 251 

Funds Received Interest Earned Total Expenditures

Balance of Funds 

and Interest

ALABAMA $30,945,224 2,357,511 24,414,658 8,888,078 

ALASKA $13,021,803 2,561,372 6,856,298 8,726,877 

AMERICAN SAMOA $2,319,361 292,018 2,319,361 292,018 

ARIZONA $45,516,688 5,438,176 45,724,091 5,230,774 

ARKANSAS $24,233,666 2,230,733 21,911,113 4,553,286 

CALIFORNIA $296,375,483 41,344,980 230,879,141 106,841,322 

COLORADO $38,767,048 4,767,253 42,240,856 1,293,445 

CONNECTICUT $31,095,158 3,607,104 33,092,005 1,610,256 

DELAWARE $13,021,803 1,079,907 12,824,451 1,277,259 

DISTRICT OF COLUMBIA $13,021,803 1,623,299 10,117,559 4,527,542 

FLORIDA $148,555,207 20,781,769 126,002,159 43,334,817 

GEORGIA $70,674,392 749,977 66,701,603 4,722,766 

GUAM $2,319,361 $48,049 $2,319,361 48049.33

HAWAII $13,028,257 972,346 12,999,688 1,000,915 

IDAHO $13,021,803 968,236 13,946,782 43,257 

ILLINOIS $110,593,988 9,083,079 110,286,352 9,390,716 

INDIANA $54,440,282 2,280,602 56,590,567 130,316 

IOWA $26,645,880 1,463,342 27,421,949 687,273 

KANSAS $24,022,045 2,219,438 28,772,947 (2,531,464) 6

 6All numbers are self-reported by States. A negative balance indicates the State has reported 

expenditures which were paid for using non-federal funds.
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KENTUCKY $36,901,642 4,258,203 29,990,598 11,169,247 

LOUISIANA $39,350,512 3,552,708 39,350,512 3,552,708 

MAINE $13,021,803 1,517,030 13,107,373 1,431,460 

MARYLAND $47,663,156 3,888,041 51,527,784 23,413 

MASSACHUSETTS $57,005,182 9,866,773 21,063,029 45,808,926 

MICHIGAN $88,535,685 7,249,344 68,440,171 27,344,857 

MINNESOTA 43,940,883 3,730,403 46,556,472 1,114,814 

MISSISSIPPI 25,152,465 1,588,892 26,741,357 0

MISSOURI 50,394,880 51,087 46,166,146 4,279,821 

MONTANA 13,028,257 618,633 13,361,363 285,527 

NEBRASKA 15,435,005 1,046,168 16,481,173 0 

NEVADA 18,155,632 1,253,669 16,466,698 2,942,603 

NEW HAMPSHIRE 13,021,803 2,201,287 7,072,116 8,150,974 

NEW JERSEY 76,324,886 5,786,540 73,896,809 8,214,617 

NEW MEXICO 15,599,671 271,854 15,871,525 0

NEW YORK 172,076,865 32,902,155 179,355,975 25,623,045 

NORTH CAROLINA 73,421,775 7,164,291 76,637,404 3,948,662 

NORTH DAKOTA 13,028,257 1,348,286 10,265,283 4,111,260 

OHIO 102,023,464 6,288,309 104,687,538 3,624,235 

OKLAHOMA 30,200,723 3,439,956 25,736,646 7,904,032 

OREGON 31,243,106 3,662,299 25,599,445 9,305,959 

PENNSYLVANIA 112,821,809 16,558,464 121,241,093 8,139,181 

PUERTO RICO 5,868,252 196,158 1,522,208 4,542,201 

RHODE ISLAND 13,021,803 485,182 13,506,985 -

SOUTH CAROLINA 36,384,617 1,134,033 37,409,790 108,860 

SOUTH DAKOTA 13,021,803 2,225,193 8,979,663 6,267,333 

TENNESSEE 46,236,130 6,277,405 24,394,567 28,118,968 

TEXAS 180,251,801 11,725,795 185,600,945 6,376,651 

UTAH 18,481,440 664,595 17,708,376 1,437,659 

VERMONT 11,596,803 3,114,047 2,123,176 12,587,674 

VIRGIN ISLANDS 2,319,361 1,443,381 1,088,744 2,673,998 

VIRGINIA 64,499,288 7,859,273 50,168,983 22,189,578 

WASHINGTON 52,928,051 6,419,697 51,952,116 7,395,632 

WEST VIRGINIA 17,184,960 1,142,834 16,305,902 2,021,892 

WISCONSIN 48,296,088 3,515,133 46,880,560 4,930,661 

WYOMING 13,028,257 938,634 13,460,320 506,571 

Total $2,583,085,365 269,254,944 2,376,139,786 476,200,523 

Activities
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Section 251 funds have been used to meet the requirements of Title III of HAVA. In 

addition to procuring voting systems, States have used these funds to modernize 

voting equipment and make it accessible for individuals with disabilities and language 

minority voters so they can vote privately and independently. States have developed 

and updated voter registration databases. More voters have materials available at 

polling places and have the option of casting a provisional ballot on Election Day. 

States have also reported the implementation of requirements for voters who register 

by mail.