[Federal Register Volume 62, Number 10 (Wednesday, January 15, 1997)]
[Rules and Regulations]
[Pages 2022-2027]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-574]


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GENERAL SERVICES ADMINISTRATION

41 CFR Chapter 101

[FPMR Temp. Reg. H-29]
RIN 3090-AF95


Criteria for Reporting Excess Personal Property

AGENCY: Office of Policy, Planning and Evaluation, GSA.

ACTION: Temporary regulation.

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SUMMARY: This regulation establishes revised criteria for reporting 
excess personal property to GSA, substantially reduces utilization 
screening time, raises the dollar threshold for direct transfers, and 
updates addresses associated with reporting excess personal property. 
The regulation is intended to relieve Federal agencies of certain 
reporting requirements and reduce the time required by agencies to hold 
property for utilization and donation screening.

DATES: Effective date: January 15, 1997.
    Expiration date: January 15, 1998.

FOR FURTHER INFORMATION CONTACT: Martha Caswell, Personal Property 
Management Policy Division (202-501-3828).

SUPPLEMENTARY INFORMATION: The General Services Administration (GSA) 
has determined that this rule is not a significant rule for the 
purposes of Executive Order 12866.

REGULATORY FLEXIBILITY ACT: This rule is not required to be published 
in the Federal Register for notice and comment. Therefore, the 
Regulatory Flexibility Act does not apply.

    Authority: Sec. 205(c), 63 Stat. 390 (40 U.S.C. 486(c)).

    In 41 CFR Chapter 101, an appendix, containing temporary regulation 
H-29, is added at the end of Subchapter H to read as follows:

Appendix to Subchapter H--Temporary Regulations

Federal Property Management Regulations Temporary Regulation H-29

TO: Heads of Federal agencies
SUBJECT: Criteria for reporting excess personal property

    1. Purpose. This regulation establishes revised criteria for 
reporting excess personal property to GSA, reduces utilization 
screening time, raises the dollar threshold for direct transfers, 
and updates addresses associated with reporting excess personal 
property.
    2. Effective date. This regulation is effective January 15, 
1997.
    3. Expiration date. This regulation expires January 15, 1998.
    4. Applicability. This regulation applies to all executive 
agencies.
    5. Background.
    a. Certain excess property is reportable to GSA by executive 
agencies for the purpose of maximizing opportunities for 
utilization. Property which is reported to GSA is afforded regional 
and nationwide visibility by inclusion in GSA's automated property 
disposal system--the Federal Disposal System (FEDS). Once an item is 
in the FEDS nationwide inventory of excess and surplus property, 
agencies can determine the availability of property by phoning the 
supporting GSA regional office, obtaining a copy of the FEDS 
inventory listing, or by accessing an electronic bulletin board 
within FEDS containing the nationwide inventory--Screen by Computer 
and Request Excess by Electronic Notification (SCREEN)
    b. GSA's major personal property management customers have 
requested relief from reporting requirements by reducing the number 
of items of excess property to be reported. GSA is granting these 
requests provided such reductions do not result in an appreciable 
decline in overall transfer volumes of excess personal property. GSA 
conducted a study to assess the potential impact of reduced 
reporting requirements. The analysis showed that over 70 percent of 
the dollar value of property transferred represented Federal supply 
classification (FSC) groups which would continue to be reported to 
GSA as excess under the new reporting requirements.
    c. Changes to the reporting criteria will be reexamined after an 
implementation period of 1 year to determine their net effect on 
overall business volumes. A significant decline in the utilization 
rate (dollar value of property transfers divided by dollar value of 
property generations) would be sufficient justification for 
modifying or rescinding the regulation.

[[Page 2023]]

    d. GSA provided approval to the Department of Defense on July 
20, 1994, to implement throughout its nationwide network of Defense 
Reutilization and Marketing Offices (DRMO's) a streamlined disposal 
concept known as single cycle processing. Under this concept, 
utilization screening time of excess property reported to GSA is 
reduced from 60 to 21 calendar days. Federal respondents to a 
follow-up customer survey indicated that 21 calendar days is 
sufficient time for screening Department of Defense excess property. 
A study group consisting of GSA and Federal and State 
representatives recommended that reduced screening time also be 
applied to civilian agency excess property.
    6. Definitions. For purposes of this regulation, the following 
definitions apply:
    a. ``Reportable property'' means personal property that is 
required to be reported to GSA in accordance with FPMR 101-43.304 
prior to disposal.
    b. ``Nonreportable property'' means any personal property that 
does not meet the reporting criteria set forth in FPMR 101-43.304, 
and therefore is not required to be reported formally to GSA, but 
which is available locally for Federal transfer or donation.
    7. Explanation of changes.
    a. Section 101-42.205 is amended by removing paragraph (b) and 
redesignating paragraph (c) as paragraph (b) and revising it to read 
as follows:


Sec. 101-42.205  Exceptions to reporting.

    (a) * * *
    (b) When EPA, under its authorities, transfers accountability 
for hazardous materials to Federal, State, and local agencies, to 
research institutions, or to commercial businesses to conduct 
research or to perform the actual cleanup of a contaminated site, 
the item shall not be reported.
    b. Section 101-42.402 is amended by revising paragraphs (a), 
(b), and (c) and adding paragraph (d) to read as follows:


Sec. 101-42.402  Reporting hazardous materials for sale.

* * * * *
    (a) Reportable property. Personal property which is reportable 
property and is identified as hazardous must be reported to a GSA 
regional office for utilization screening in accordance with 
Sec. 101-42.204. If, after reporting to GSA, the hazardous materials 
are not transferred or donated, in accordance with Subparts 101-42.2 
through 101-42.3 and 101-42.11, the hazardous materials will be 
programmed for sale by GSA, unless advised otherwise by the holding 
agency in accordance with Part 101-45, without further documentation 
from the holding agency.
    (b) Nonreportable property. Under Sec. 101-42.202, holding 
agencies are required to identify and label hazardous materials. 
Listings of personal property which is nonreportable property and is 
identified as hazardous must be made available to GSA area 
utilization officers for local utilization and donation screening in 
accordance with Sec. 101-42.204 and Sec. 101-42.205. If property has 
not been reported and is to be sold by GSA, it must be reported to 
GSA for sale on Standard Form 126, Report of Personal Property for 
Sale, or by automated means which GSA is capable of accepting.
    (c) Certification and Description. The SF 126 shall contain a 
certification, executed by a duly authorized agency official, in 
block 16c or as an addendum, that the item has been clearly labeled 
and packaged as required in Sec. 101-42.202(e) and 101-42.204. The 
SF 126 shall also contain or be accompanied by a full description of 
the actual or potential hazard associated with handling, storage, or 
use of the item. Such description shall be furnished by providing:
    (1) An MSDS or copy thereof; or
    (2) A printed copy of the record, corresponding to the hazardous 
material being reported, from the automated HMIS; or
    (3) A written narrative, included in either block 16c or as an 
addendum, which complies with the requirements of 29 CFR 1910.1200.
    (d) Property not subject to GSA screening. Hazardous material 
which may not be reported to GSA in accordance with Sec. 101-42.204 
and Sec. 101-42.205 shall not be reported to GSA for sale unless GSA 
agrees to conduct such sale.
    c. Section 101-43.001-30 is revised to read as follows:


Sec. 101-43.001-30  Screening period.

    Screening period means:
    (a) For reportable personal property of a civilian agency, the 
screening period is normally a period of 21 calendar days from the 
day following receipt of the automated report in FEDS or receipt of 
the manually completed report in the appropriate GSA office to and 
including the day specified as the surplus release date. For 
reportable property that is reported by a military activity during a 
period of property accumulation prior to a period of formal 
utilization screening, the screening period normally extends from 
the date of reporting to a period of 21 calendar days from the day 
following the date of the end of the accumulation.
    (b) For civilian nonreportable property, the screening period is 
normally a period of 21 calendar days from the day the property is 
made available by the holding agency for screening as excess. For 
military nonreportable property that undergoes a period of 
accumulation prior to a period of utilization screening, the 
screening period is normally the same as for reportable property.
    d. Section 101-43.001-34 is added to read as follows:


Sec. 101-43.001-34  Unit cost.

    Unit cost means the original acquisition cost of a single item 
of property.
    e. Section 101-43.302 is amended by revising paragraph (c) to 
read as follows:
Sec. 101-43.302  Agency responsibility.
* * * * *
    (c) GSA will assist agencies in meeting their requirements for 
nonreportable property. Federal agencies requiring such property 
should contact the appropriate GSA regional office indicated in 
Sec. 101-43.4802. GSA area utilization officers, stationed at key 
excess generating points throughout the United States, screen and 
offer nonreportable property as it becomes available for transfer.
* * * * *
    f. Section 101-43.304-1 is amended by revising paragraph (a) to 
read as follows:


Sec. 101-43.304-1   Reporting.

    (a) Reportable property enumerated by the Federal supply 
classification (FSC) groups and classes, acquisition cost, and 
condition codes in Sec. 101-43.4801 shall be reported promptly to 
GSA with descriptions in sufficient detail to permit transfer or 
sale without further reference to the holding agency. In the absence 
of these descriptions, adequate commercial descriptions shall be 
substituted. Exceptions to these reporting requirements are covered 
in Sec. 101-43.305. Whenever possible, the national stock number 
(NSN) shall be provided as part of the description. It is essential 
that the excess personal property report reflect the true condition 
of the property as of the date it is reported excess through 
assignment of the appropriate disposal condition code designation as 
defined in Sec. 101-43.4801(e). Each Department of Defense excess 
personal property report must also contain the appropriate supply 
condition code as defined in Sec. 101-43.4801(f), including reports 
of contractor inventory so far as practicable. When available from 
property records, civilian agencies shall also include the 
appropriate supply condition code in excess personal property 
reports. To expedite processing, reports may be submitted up to 60 
calendar days prior to the actual date of property availability, 
provided that the report clearly indicates this pending status and 
reflects the date on which the property will be determined excess.
* * * * *
    g. Section 101-43.304-2 is amended by revising paragraph (b) to 
read as follows:
Sec. 101-43.304-2   Form and distribution of reports.
* * * * *
    (b) The SF 120 and SF 120A shall be submitted in an original and 
three copies. Reporting by ADP media shall be as specified and 
approved by GSA. Reports shall be directed to the GSA regional 
office for the region in which the property is located (see 
Sec. 101-43.4802). However, reports of fixed-wing and rotary-wing 
aircraft shall be submitted to the General Services Administration 
(9FB), San Francisco, CA 94102.
    h. Section 101-43.304-4 is revised to read as follows:
Sec. 101-43.304-4   Property at installations due to be discontinued.
    Executive agencies that have installations which are due to be 
discontinued, closed, or abandoned and at which there will be excess 
personal property shall, unless inadvisable in the interest of 
national security, give advance notice of such situations as early 
as possible by letter to the appropriate GSA regional office. In 
such cases, agencies shall identify the installations to be 
discontinued, provide the scheduled date for the removal of 
personnel from the location, and specify the

[[Page 2024]]

last date when the personal property will be needed. As soon as 
possible after filing the advance notice, the excess personal 
property shall be reported in accordance with Sec. 101-43.304-1 to 
provide time for screening for Federal utilization and donation 
purposes, within forty-two calendar days when possible.
    i. Section 101-43.305 is revised to read as follows:
Sec. 101-43.305   Nonreportable property and property not subject to 
GSA screening.
    (a) Nonreportable property must be locally screened only, and it 
need not be reported to GSA for nationwide utilization screening. 
Such property is a valuable source of supply for Federal agencies; 
therefore, GSA regional offices and GSA area utilization officers 
are responsible for local screening of such property, for making it 
available to Federal agencies, and for its expeditious transfer. 
Holding agencies shall cooperate with GSA representatives in making 
information available and in providing access to nonreportable 
property. Federal agency employees shall be permitted access to 
holding installations for screening purposes upon presentation of a 
valid Federal agency employee's identification card.
    (b) A listing of nonreportable property, providing the extended 
value in acquisition cost dollars of each line item and the total 
number of line items on the listing, must be made available to GSA 
area utilization officers for local utilization and donation 
screening. Agencies that have computer records of their excess/
surplus personal property are encouraged to report nonreportable 
property electronically, in lieu of submitting hardcopy listings. 
Agencies that are not able to report nonreportable property 
electronically, and have nonreportable property which is to be sold 
by GSA if it survives utilization and donation screening, are 
encouraged to report that property on a Standard Form (SF) 120, in 
lieu of an excess listing, to eliminate the need to submit SF 126, 
Report of Personal Property for Sale, after the completion of 
donation screening.
    (c) In accordance with paragraph (d) of this section, certain 
kinds of property are not covered by the GSA utilization screening 
process. Such property is neither reportable property nor 
nonreportable property. It is the responsibility of the owning 
agency to screen such property and make reasonable efforts to obtain 
utilization among other Federal agencies. Although not required to 
do so, GSA may assist in the screening and transfer of such property 
when requested to do so by the owning agency or when otherwise 
directed by GSA.
    (d) Unless otherwise directed by GSA, the following general 
categories of excess personal property are excepted from the GSA 
utilization screening process and shall not be reported to GSA for 
nationwide circularization nor made available to GSA area 
utilization officers for local screening:
    (1) Perishables, defined for the purposes of this section as any 
foodstuffs which are subject to spoilage or decay;
    (2) Property dangerous to public health and safety;
    (3) Scrap, except aircraft in scrap condition, provided the 
property strictly conforms to the definitions for scrap found at 
Sec. 101-43.001-29;
    (4) Property determined by competent authority to be classified 
or otherwise sensitive for reasons of national security;
    (5) Controlled substances in which case solicitation shall be 
limited to those agencies authorized for transfer under Sec. 101-
42.1102-3 provisions;
    (6) Reportable property which, prior to reporting as required in 
Sec. 101-43.304, is transferred directly between Federal agencies as 
provided in Sec. 101-43.309-5(a) or by prearrangement with GSA to 
fill a known need;
    (7) Trading stamps and bonus goods (see Sec. 101-25.103-4);
    (8) Nonappropriated fund property;
    (9) Nuclear Regulatory Commission-controlled materials (see 
Sec. 101-42.1102-4 and 10 CFR Parts 30 through 35, 40, and 70.); and
    (10) Hazardous waste and items determined by the holding agency 
to be extremely hazardous (see Sec. 101-42.402).
Sec. 101-43.307-7  [Amended]
    j. Section 101-43.307-7 is amended by removing paragraph (a) and 
redesignating paragraph (b) as new paragraph (a) and paragraph (c) 
as new paragraph (b).
    k. Section 101-43.307-12 is amended by revising paragraphs (c), 
(d), (e), and (f) to read as follows:
Sec. 101-43.307-12   Shelf-life items.
* * * * *
    (c) Reportable shelf-life items which have a remaining useful 
life of 6 weeks or more before reaching the expiration date shall be 
reported as excess in accordance with Sec. 101-43.304. Agencies may, 
at their option, also report shelf-life items which are 
nonreportable property. The report shall identify the items in the 
description as shelf-life items by carrying the designation symbol 
``SL'' and by showing the expiration date. If the item has an 
extendable-type expiration date, there shall also be furnished an 
indication as to whether the expiration date is the original or an 
extended date.
    (d) Normally, items reported in accordance with paragraph (c) of 
this section, including medical shelf-life items held for national 
emergency purposes, will be given a surplus release date effective 
21 calendar days from the date following the day the property was 
reported. This date may be shortened or extended according to 
utilization objectives and the remaining useful shelf life. However, 
GSA offices will screen shelf life items for both reportable 
property and nonreportable property to permit their use before the 
shelf life expires and the items are unfit for human use.
    (e) Nonreportable shelf-life items which have a remaining useful 
life of 6 weeks or more before reaching the expiration date shall be 
made available for use by other Federal agencies as provided in 
Sec. 101-43.305. Agency documents listing such items shall show the 
expiration date and, in the case of items with an extendable 
expiration date, shall indicate whether the expiration date is the 
original or an extended date. When such items are determined excess, 
a surplus release date shall be established by the holding agency 
providing a minimum of 21 calendar days for utilization screening, 
unless determined otherwise by GSA. With the approval of GSA, the 
surplus release date may be extended by the holding agency when the 
items are selected by an authorized screener for transfer or are set 
aside by a GSA representative for potential or actual transfer. For 
controlled substances (as defined in Sec. 101-42.001), each 
executive agency shall comply with Sec. 101-42.1102-3.
    (f) Shelf-life items which have a remaining useful life of less 
than 6 weeks, regardless of classification as reportable property or 
nonreportable property, shall be made available for utilization by 
other Federal agencies in the manner provided in paragraph (e) of 
this section.
* * * * *
    1. Section 101-43.307-13 is revised to read as follows:
Sec. 101-43.307-13   Medical shelf-life items held for national 
emergency purposes.
    (a) Whenever the head of an executive agency determines that the 
remaining storage or shelf-life of medical materials or supplies 
held for national emergency purposes is of too short duration to 
justify their continued retention for such purposes and that their 
transfer or disposal would be in the best interest of the United 
States, those materials or supplies shall be considered to be 
nonreportable property unless otherwise directed by GSA. To the 
greatest extent practicable, the above determination shall be made 
at such time as to ensure that such medical materials or supplies 
can be transferred or otherwise disposed of in sufficient time to 
permit their use before their shelf-life expires and the items are 
unfit for human use.
    (b) Excess medical shelf-life items regardless of the remaining 
useful life shall be made available for use by other Federal 
agencies as provided in Sec. 101-43.305. Each agency may also report 
excess medical shelf-life items to enhance the possibility of 
utilization through increased circularization. The excess report 
shall identify items as medical shelf-life items held for national 
emergency purposes by carrying the designating symbol ``MSL'' in the 
description of the report and by showing the shelf-life expiration 
date. Information shall also be furnished regarding whether the 
expiration date is the original or the extended date. Further, 
whenever medical shelf-life items held for national emergency 
purposes are reported as excess, any specialized storage 
requirements pertaining to the items listed thereon shall be noted 
on the report.
    (c) When such items are determined excess, a surplus release 
date shall be established by the holding agency in accordance with 
Sec. 101-43.311-2. For controlled substances (as defined in 
Sec. 101-42.001), each executive agency shall comply with Sec. 101-
42.1102-3.
    (d) Transfers among Federal agencies of medical materials and 
supplies held for national emergency purposes and determined to be 
excess shall be accomplished in accordance with Sec. 101-43.309, 
except that such transfers shall be made upon such terms

[[Page 2025]]

and prices as shall be agreed to by the Federal agencies concerned. 
Proceeds from such transfers may be credited to the current 
applicable appropriation or fund of the transferring agency and 
shall be available only for the purchase of medical materials or 
supplies for national emergency purposes.
    m. Section 101-43.309-2 is amended by revising paragraphs (b) 
and (d) to read as follows:


Sec. 101-43.309-2  Information on availability.

* * * * *
    (b) Review of an electronic bulletin board called FEDS/SCREEN 
(Federal Disposal System/Screen by Computer and Request Excess by 
Electronic Notification) which contains information on GSA's 
nationwide inventory of excess and surplus property;
* * * * *
    (d) Submission of current and future requirements for excess 
personal property to the appropriate GSA regional office using GSA 
Form 1539, Request for Excess Personal Property, illustrated at 
Sec. 101-43.4902-1539. Instructions for submission of requirements 
may be obtained from any GSA regional office. Wherever possible, the 
NSN should be included for each item requested. GSA will assist 
agencies in obtaining NSN's to the extent practicable. If substitute 
items are acceptable, these should also be identified by NSN. 
Requirements for NSN items may be submitted electronically. If not 
currently available as excess, property requirements identified by 
NSN's will be retained for approximately 180 calendar days. Property 
reported excess during this time, if matched with recorded 
requirements, will be offered for immediate transfer. Agencies 
should update their lists of items at the end of each 180-calendar-
day period to retain visibility in the requirements bank.
    n. Section 101-43.309-5 is amended by revising paragraph (a) to 
read as follows:


Sec. 101-43.309-5  Procedure for effecting transfers.

    (a) All transfers of excess personal property between Federal 
agencies shall be by SF 122, Transfer Order Excess Personal Property 
(see Sec. 101-43.4901-122), or any other transfer order form 
approved by GSA. Automated requests on approved forms and automated 
requests generated by FEDS/SCREEN may be used for excess personal 
property transfers. However, Federal agencies using automated 
requests shall ensure that document numbers are controlled and 
records maintained indicating the official authorized to approve 
property transfers. Except for automated transfer orders generated 
by FEDS/SCREEN, each transferee agency shall forward the original 
and three copies of the transfer order to the appropriate GSA 
regional office (see Sec. 101-43.4802) for approval. A SF 120 is not 
required in addition to SF 122 for direct transfers. Prior approval 
by GSA is not required when the appropriate GSA regional office is 
furnished an information copy of each direct transfer order by the 
transferor agency within 10 workdays from receipt of the order, and 
the property involved in the given transaction is:
    (1) Reportable property under Sec. 101-43.304 but has not yet 
been reported to GSA, the total acquisition cost of the transfer 
order does not exceed $10,000, and the owning agency's regulations 
relative to internal distribution have been satisfied; or
    (2) Nonreportable property under Sec. 101-43.305 and has not 
been reserved at the holding location for special screening by the 
appropriate GSA regional office, and the total acquisition cost of 
the transfer order does not exceed $50,000.
* * * * *
    o. Section 101-43.311-1 is revised to read as follows:


Sec. 101-43.311-1  Reportable property.

    (a) Excess personal property, which is reported to GSA in 
accordance with Sec. 101-43.304 and not transferred to other Federal 
agencies shall become surplus at the close of business on the 
surplus release date, which is indicated on the report of excess 
personal property to GSA. With the exception of aircraft and 
vessels, the surplus release date will normally be 21 calendar days 
from the day after GSA receives the report of the excess personal 
property. The surplus release date for aircraft, and for vessels 
1,500 gross tons and under in FSC Group 19, will be 60 calendar days 
from the day after GSA receives the report of excess in the 
appropriate GSA regional office.
    (b) GSA may expedite screening by shortening the period of 
utilization screening for items individually or by FSC class which 
have a history of little demand. GSA may extend the screening period 
to adequately screen large generations or specialized items. The 
appropriate GSA regional office will coordinate surplus release date 
changes with the reporting activity to minimize impact on the 
utilization and disposal process. Agencies may not shorten or 
lengthen screening periods on their own.
    p. Section 101-43.311-2 is amended by revising paragraph (a) and 
removing paragraph (c) to read as follows:


Sec. 101-43.311-2  Nonreportable property.

    (a) Nonreportable property shall become surplus when it has been 
made available by the holding agency for Federal use for a minimum 
of 21 calendar days from the date made available for screening to 
Federal agencies, unless determined otherwise by GSA, and has not 
been selected for transfer by another Federal agency. Holding 
agencies shall annotate property records with the date of the agency 
excess determination. Authorized Federal agency representatives may 
request and, with the approval of GSA, holding agencies will grant 
additional screening time not to exceed 30 calendar days, unless 
otherwise agreed upon by the holding agency and the GSA regional 
office concerned. GSA may shorten or lengthen the screening time.
* * * * *
    q. Section 101-43.314 is amended by revising paragraph 
(b)(2)(iv) to read as follows:


Sec. 101-43.314  Use of excess personal property on grants.

* * * * *
    (b) * * *
    (2) * * *
    (iv) Excess scientific equipment transferred pursuant to section 
11(e) of the National Science Foundation Act of 1950, as amended (42 
U.S.C. 1870(e)). GSA will consider items of personal property as 
scientific equipment for transfer without reimbursement to the 
National Science Foundation (NSF) for use by a project grantee when 
the property requested is within FSC groups 12 (Fire Control 
Equipment), 14 (Guided Missiles), 43 (Pumps and Compressors), 48 
(Valves), 58 (Communication, Detection, and Coherent Radiation 
Equipment), 59 (Electrical and Electronic Equipment Components), 65 
(Medical, Dental, and Veterinary Equipment and Supplies), 66 
(Instruments and Laboratory Equipment), 67 (Photographic Equipment), 
68 (Chemicals and Chemical Products), or 70 (General Purpose 
Information Processing Equipment (Including Firmware), Software, 
Supplies, and Support Equipment). GSA will give consideration to 
transfer without reimbursement of items of excess property in other 
FSC groups when NSF certifies the item requested is a component of 
or related to a piece of scientific equipment or is an otherwise 
difficult-to-acquire item needed for scientific research. Items of 
property determined by GSA to be common use or general purpose 
property, regardless of classification, shall not be transferred to 
NSF for use by a project grantee without reimbursement.
* * * * *
    r. Section 101-43.4801 is amended by revising paragraphs (a) 
through (d) to read as follows:


Sec. 101-43.4801  Excess personal property reporting requirements.

    (a) The table shown in paragraph (d) of this section shows the 
excess personal property Federal Supply Classification (FSC) groups 
and classes comprising reportable property. Property in these groups 
and classes must be reported to GSA when the following condition 
code and dollar threshold criteria are met:
    (1) With the exception of aircraft, the condition code as 
defined in paragraph (e) of this section is salvage or better. 
Fixed-wing and rotary-wing aircraft, airframe structural components, 
and aircraft engines, as specified in paragraph (b) of this section, 
are reportable regardless of condition in accordance with Sec. 101-
43.304-2.
    (2) The unit cost, measured in acquisition dollars, is $5,000 or 
more.
    (b) With respect to aircraft and aircraft components and 
accessories:
    (1) As indicated in the table in paragraph (d) of this section, 
line items in FSC classes 1510, 1520, 1560, 2810, 2840, or any class 
in FSC group 16 shall be reported. In agencies other than the 
Department of Defense, all line items in these classes shall be 
reported regardless of condition code when dollar criteria are met. 
For the Department of Defense, aircraft in FSC class 1510 which are 
in the Cargo/Transport, Observation, Anti-sub, Trainer, or Utility 
series, all aircraft in FSC class 1520, and line items in other 
classes which are components of these aircraft shall be reported 
regardless of condition code when dollar criteria are met.

[[Page 2026]]

    (2) Items in FSC classes 1510 and 1520 held by the Department of 
Defense or other agencies shall be reported to the General Services 
Administration (9FB), San Francisco, California 94102.
    (c) All excess Government-owned information technology (IT) 
equipment and software, as defined in Subpart 101-43.6, shall be 
disposed of in accordance with the provisions of that Subpart.
    (d) The following table shows FSC groups and classes which 
comprise reportable property: o

----------------------------------------------------------------------------------------------------------------
              FSC group                       FSC class                            Noun name                    
----------------------------------------------------------------------------------------------------------------
15...................................  1510..................  Aircraft, fixed wing.                            
                                       1520..................  Aircraft, rotary wing.                           
                                       1560..................  Airframe, structural components.                 
16...................................  All...................  Aircraft components and accessories.             
18...................................  All...................  Space vehicles.                                  
19...................................  All...................  Ships, small craft, pontoons, and floating docks 
                                                                (All but vessels over 1500 gross tons).         
22...................................  All...................  Railway equipment.                               
23...................................  All...................  Ground effect vehicles, motor vehicles, trailers,
                                                                and cycles.                                     
24...................................  All...................  Tractors.                                        
28...................................  2805..................  Gasoline, reciprocating engines, except aircraft.
                                       2810..................  Gasoline, reciprocating engines, aircraft.       
                                       2815..................  Diesel engines and components.                   
                                       2840..................  Gas turbines and jet engines.                    
32...................................  All...................  Woodworking machinery and equipment.             
34...................................  All...................  Metalworking machinery.                          
35...................................  All...................  Service and trade equipment.                     
36...................................  All...................  Special industry machinery (all but 3690         
                                                                Specialized ammunition and ordinance machinery  
                                                                and related equipment).                         
37...................................  All...................  Agricultural machinery and equipment.            
38...................................  All...................  Construction, mining excavating, and highway     
                                                                maintenance equipment.                          
39...................................  All...................  Materials handling equipment.                    
42...................................  All...................  Fire fighting, rescue, and safety equipment.     
43...................................  All...................  Pumps and compressors.                           
49...................................  4910..................  Motor vehicle maintenance and repair shop        
                                                                specialized equipment.                          
                                       4920..................  Aircraft maintenance and repair shop specialized 
                                                                equipment.                                      
                                       4930..................  Lubrication and fuel dispensing equipment.       
                                       4935..................  Guided missile maintenance, repair, and checkout 
                                                                specialized equipment.                          
                                       4940..................  Miscellaneous maintenance, and repair shop       
                                                                specialized equipment.                          
                                       4960..................  Space vehicle maintenance, repair, and checkout  
                                                                specialized equipment.                          
54...................................  All...................  Prefabricated structures and scaffolding.        
61...................................  All...................  Electric wire and power and distribution         
                                                                equipment.                                      
66...................................  All...................  Instruments and laboratory equipment.            
71...................................  All...................  Furniture.                                       
73...................................  All...................  Food preparation and serving equipment.          
----------------------------------------------------------------------------------------------------------------

* * * * *
    s. Section 101-43.4802 is revised to read as follows:


Sec. 101-43.4802  Regional office addresses and assigned areas.

------------------------------------------------------------------------
       Region and office address                  Regional areas        
------------------------------------------------------------------------
National Capital Region, 470 L'Enfant    District of Columbia, Maryland 
 Plaza East, SW., Suite 8100,             (Prince Georges and Montgomery
 Washington, DC 20407.                    Counties only).               
                                         Virginia (Prince William,      
                                          Loudoun, Fairfax and Arlington
                                          Counties, and the cities of   
                                          Alexandria, Fairfax, Falls    
                                          Church, Manassas, and Manassas
                                          Park only).                   
1--General Services Administration,      Connecticut, Maine, New        
 O'Neill Federal Office Building,         Hampshire, Rhode Island,      
 Massachusetts, 10 Causeway Street,       Vermont.                      
 Boston, MA 02222.                                                      
2--General Services Administration,      New Jersey, New York,          
 Jacob K. Javits Federal Building, 26     Commonwealth of Puerto Rico,  
 Federal Plaza, New York, NY 10278.       Virgin Islands.               
3--General Services Administration,      Delaware, Maryland,            
 Wannamaker Building, 100 Penn Square     Pennsylvania, Virginia, West  
 East, Philadelphia, PA 19107.            Virginia.                     
4--General Services Administration, 410  Alabama, Florida, Georgia,     
 West Peachtree Street, Atlanta, GA       Kentucky, Mississippi, North  
 30365.                                   Carolina, South Carolina,     
                                          Tennessee.                    
5--General Services Administration, 230  Illinois, Indiana, Michigan,   
 South Dearborn Street, Chicago, IL       Minnesota, Ohio, Wisconsin.   
 60604.                                                                 
6--General Services Administration,      Iowa, Kansas, Missouri,        
 4400 College Blvd., Suite 175,           Nebraska.                     
 Overland Park, KS 66211.                                               
7--General Services Administration, 819  Arkansas, Louisiana, New       
 Taylor Street, Fort Worth, TX 76102.     Mexico, Oklahoma, Texas.      
8--General Services Administration,      Colorado, Montana, North       
 Building 41, Denver Federal Center,      Dakota, South Dakota, Utah,   
 Denver, CO 80225.                        Wyoming.                      
9--General Services Administration, 450  Arizona, California, Hawaii,   
 Golden Gate Avenue, San Francisco, CA    Nevada, Pacific Ocean Areas.  
 94102.                                                                 
10--General Services Administration,     Alaska, Idaho, Oregon,         
 400 15th Street, SW., Auburn, WA 98001.  Washington.                   
------------------------------------------------------------------------


[[Page 2027]]

    t. Section 101-44.109 is amended by revising paragraphs (a) and 
(b) to read as follows:


Sec. 101-44.109  Donation screening period.

    (a) Unless otherwise directed by GSA, a period of 21 calendar 
days following the surplus release date (see Sec. 101-43.001-32) 
shall be provided to set aside surplus reportable and nonreportable 
property determined to be usable and necessary for donation purposes 
in accordance with the provisions of Subparts 101-44.2, 101-44.4, 
and 101-44.5. Reportable surplus property will be set aside for 
donation when a Standard Form 123, with an informational copy to the 
holding activity, is submitted to a GSA regional office for approval 
within the donation screening period. Nonreportable property will be 
set aside for donation upon notification to a holding activity 
within the donation screening period by a responsible Federal 
official, a State agency representative, or an authorized donee 
representative that the property is usable and necessary for 
donation purposes.
    (b) During the prescribed 21-day donation screening period, 
Standard Forms 123 will be processed by GSA regional offices in the 
following sequence:
    (1) Department of Defense personal property which is reportable 
surplus will be reserved for public airport donation during the 
first 5 calendar days of the donation screening period and for 
service educational activities (SEA's) during the next 5 calendar 
days. During the remaining portion of the donation screening period, 
the property will be available on an equal basis to all applicants.
    (2) Executive agency personal property, other than personal 
property of the Department of Defense, which is reportable surplus 
will be reserved for public airport donation during the first 5 
calendar days of the donation screening period. During the remaining 
portion of the donation screening period, the property will be 
available on an equal basis to all applicants. This property is not 
available for donation to SEA's.
    (3) All executive agency personal property which is 
nonreportable surplus will be made available for donation on an 
equal basis to all applicants. SEAs are not eligible for donation of 
nonreportable surplus of executive agencies other than the 
Department of Defense.
* * * * *
    u. Section 101-45.303 is amended by revising paragraphs (a) and 
(b) to read as follows:


Sec. 101-45.303  Reporting property for sale.

* * * * *
    (a) Reportable surplus. Reportable surplus, if not donated, will 
be programmed for sale by the GSA regional office unless the holding 
agency indicates on their reports of excess personal property that 
they elect to sell their own property.
    (b) Nonreportable surplus. Nonreportable surplus, if not 
donated, shall be reported to the appropriate GSA regional office on 
Standard Form 126, Report of Personal Property for Sale (illustrated 
at Sec. 101-45.4901-126) if GSA is to sell the property. Standard 
Form 126A, Report of Personal Property for Sale (Continuation 
Sheet), shall be added if additional pages are required. Standard 
Forms 126 and 126A are stocked as five-part carbon interleaved forms 
and may be obtained by submitting a requisition in FEDSTRIP/MILSTRIP 
format to the GSA regional office providing support to the 
requesting activity.
    8. Effect on other directives. This regulation modifies portions 
of regulations appearing at Parts 101-42 through 101-45 that 
pertains to the reporting and screening process for property 
determined to be excess to an agency's needs.

    Dated: September 5, 1996.
David J. Barram,
Acting Administrator of General Services.
[FR Doc. 97-574 Filed 1-14-97; 8:45 am]
BILLING CODE 6820-24-P