U. S. ELECTION ASSISTANCE 

COMMISSION

2013 Activities Report
Introduction 

Operations

The U.S. Election Assistance Commission

Chief Operating Officer

The Office of Inspector General

EAC Federal Advisory Committees

Public Roundtables

Foreign Briefings

Freedom of Information Act

Operating Budget

Federal Financial Assistance to Improve Federal Elections

HAVA Funds

Help America Vote College Program

Mock Election Grant Program

The Voting System Pre-Election Logic and Accuracy Testing and Post-Election Audit Initiative

The Accessible Voting Technology Initiative 

Voting System Testing and Certification

Voting System Test Laboratory Accreditation

Voting System Certification

Quality Monitoring Program

Communication and Clarification

Meetings and Roundtables

Voluntary Voting System Guidelines

Research, Policy and Programs

Research

Policy

Programs

Communications and Clearinghouse

2013 Roundtable Series of Public Discussions

Social Media

EAC.gov

Office of Chief Information Officer

The Office of Inspector General Activities

Moving Forward

Appendix

Commission Leadership

Board Rosters 

List of Voting Systems Certified and Under Test
Introduction

The U.S. Election Assistance Commission’s focus in FY 2013 was on building upon its core mission work: developing 

guidance to meet the Help America Vote Act (HAVA) requirements, adopting voluntary voting system guidelines, serving 

as a national clearinghouse of information on election administration and finalizing human capital and records 

management handbooks. 

EAC has been without a quorum of commissioners since December 10, 2010 and has been without commissioners since 

December 2011. The agency functions by following the order of succession in the Roles and Responsibilities document 

adopted by the Commission in September 2008, and the organization chart in the Strategic Plan 2009-2014 adopted in 

March of 2009. Under the present structure, if EAC is without an Executive Director or General Counsel, as is the case, 

the Chief Operating Officer assumes the responsibilities of the Executive Director in an acting capacity. Agency staff is 

authorized by the Roles and Responsibilities document to perform activities such as managing the voting systems 

certification/decertification process, conducting roundtable meetings and disbursing Requirements Payment grant funds. 

The agency cannot process second level audit appeals, issue advisory opinions to States on use of Help America Vote 

Act funds or adopt policy without a quorum of commissioners.

During FY 2013, EAC made a great deal of progress in achieving the program area goals described in its Strategic Plan, 

which is based on the mandates of the Help America Vote Act (HAVA) of 2002:

Grants Management

In FY 2013 highlights include:

• Section 251 funds were included in the Election Reform Programs no-year appropriation. Congress appropriated 

$115 million in FY 2008, $100 million in FY 2009 and $70 million in FY 2010. In FY 2013, EAC disbursed 

$4,292,871 from the FY 2010 appropriation. EAC also paid $215,399 from funds made available in FY 2011 that 

were previously undistributed requirements payments or returned Section 102 funds. These funds were 

requested by the States by September 30, 2013. The funds are distributed according to a formula based on the 

voting age population of the State per the last Census and the total voting age population of all States. In order to 

draw the funds, the States certify that they are in compliance with applicable laws and requirements per HAVA 

Section 253. 

• To date, EAC has awarded 89 grants totaling $3.1 million to recruit and train college poll workers since the 

College Program was established in 2004. In FY 2013, - the 2010 College Poll Worker grants ended and EAC 

began the close out process. The 2010 grants were three-year awards. 

• Mock Election Program grants are authorized under HAVA Section 295. To date, EAC has awarded grants 

totaling $998,820 to organizations under this program since the Mock Election program was established in 2004. 

The grants allow students to become familiar with voting processes and technologies so that when they become 
eligible to vote they will be more comfortable with their civic duties. In FY 2013, the 2010 Mock Election Program 

ended and EAC began the close-out process. The 2010 grants were three-year awards. 

• The purpose of the Voting System Pre-Election Logic and Accuracy Testing & Post-Election Audit Initiative is to 

develop and document processes and best practices for coordinating quality and cost-effective: 1) voting system 

pre-election logic and accuracy testing (L&A), and 2) post-election audits. Outcomes will include tool kits, guides, 

best practices, research findings and recommendations that could be disseminated widely within the election 

community. In FY 2011, EAC awarded $1,463,074 to 12 award recipients. Three of the grants were one-year 

grants that ended in FY 2012. EAC granted extensions to two of the grants until FY 2014. The remaining seven 

grants ended in FY 2013 and entered the close-out process.

• The purpose of the Accessible Voting Technology Initiative is to support research and development activities to 

increase the accessibility of new, existing, and emerging technological solutions in areas such as assistive 

technologies, interoperability, and the design of voting systems. Funding supports research for: 1) promising 

technologies and practices; 2) technology testing and adoption; and 3) development of administrative processes 

and training improvements to increase accessibility of existing voting procedures and election systems.

Voting Systems Testing and Certification

In FY 2013 EAC:

• Certified four voting systems (Dominion Voting Systems Democracy Suite 4.14 and 4.14A modifications, Election 

Systems and Software Unity 3.4.0.0 Modification and EVS 5.0.0.0 voting system);

• Conducted testing campaigns for seven systems;

• Drafted and published six Requests for Interpretation (RFIs) to the Voluntary Voting System Guidelines (VVSG);

• Developed and implemented major updates to EAC’s Virtual Review Tool (VRT);

• Received public comments on a second draft revision to version 1.1 of the VVSG 1.1 and worked with NIST staff 

to resolve those comments;

• Performed one laboratory re-accreditation audit;

There are currently four voting systems in active test campaigns.

Research, Policy and Programs

In FY 2013 highlights include:

Research:

• Releasing the results of the 2012 Election Administration and Voting Survey (EAVS) to Congress and the general 

public. 

• 2012 EAVS, the results of which are captured in:

a. The Statutory Overview--outlining changes to each state’s election laws and regulations, which was 

published in March 2013; 
b. The NVRA report--providing voter registration data, which was released and delivered to Congress on 

June 24, 2013; 

c. The UOCAVA report--detailing information on uniformed and overseas citizen voters, which was 

released and delivered to Congress on July 25, 2013, and:

d. The 2012 EAVS report--capturing a variety of data administering the election, which was released and 

delivered to Congress on September 26, 2013.

• Clarifying various data reported in the 2012 EAVS and its accompanying reports; 

• Completing a national survey of local election officials on the administration of elections in urban and rural areas.

• Completing the final draft report summarizing the findings from this national survey of urban and rural local 

election officials.

Policy:

• Administering the provisions of the National Voter Registration Act of 1993 (NVRA) related to the content of the 

national mail voter registration form and submitting the biennial report to Congress on the impact of the NVRA 

(see above). 

• Receiving and processing State requests (from Arizona, Georgia, Wisconsin and two requests from Kansas) for 

modifications to their state-specific instructions on the National Mail Voter Registration Form.

• Providing ongoing assistance to the public regarding the completion of the Federal NVRA form and clarifying 

certain technical aspects of election procedures and processes. 

• Finalizing a new contract for translation services for the national voter registration form, for the EAC Voting Guide,

and for other EAC documents, in order to ensure translation accuracy and 508 Compliance.

Programs:

• Based on the results of the EAC 2012 post-election Roundtable, EAC initiated a nine-part Webinar series on Best 

Practices in Election Administration.

• These nine webinars, conducted from June to September 2013, focused on polling place management and 

contingency planning, voter registration and voter education, and on poll worker recruitment training and 

retention.

• Each webinar featured a moderator and two speakers who were local election officials and involved between 45-

50 participants from around the country. Speaker’s Power point presentations and summaries of the webinars are 

available on EAC’s website.

• Using information gathered from the webinars and background research on election issues, program staff began 

working to update select EAC’s Quick Start Guides on Election Administration.

• Responding to ongoing requests from state and local election officials, Congress, the media and the public at 

large for educational materials including: Voter’s Guides to Elections; Glossaries of Election Terms in various 

foreign languages; NVRA registration forms and accompanying state instructions for completing the form; and 
EAC’s educational resources on designing ballots, recruiting and training poll workers and on managing various 

aspects of the elections process.

Communications & Clearinghouse

In FY 2013 highlights include:

• The Communications and Clearinghouse division began Fiscal Year 2013 with a focused effort on providing 

information and best practices to election officials and voters in the remaining weeks prior to the 2012 November 

election. EAC maintained the goal of building a community of knowledge and expertise that could save election 

officials time and money in preparation for the 2014 federal election cycle.

EAC.gov Resources

• The Election Official Exchange: an online resource built by EAC to help local election officials connect and 

leverage their collective knowledge by sharing best practices and knowledge.

• Enhanced and improved search tool: based on usability studies and user feedback, EAC’s search tool is an 

intuitive and user friendly way for the public to find information.

• Events finder: a comprehensive presentation of all EAC public events, including meetings, hearings and 

roundtable discussions. 

• Webcasts: public events are offered live. On demand webcasts are available within 24 hours. 

• Customized program updates: a listserv for EAC’s newsletter and automatic program updates. Users are notified 

daily or weekly when new documents are posted based on their delivery preferences. 

Social Media and Stakeholder Updates

• Blog posts provided periodic election updates and highlight program activities including: EAC resources; election 

updates; voting system testing updates to track progress made on EAC voting system certification; information on 

absentee and early voting; hurricane contingency plans; state election info ; post election info; roundtables, 

workshop and symposium; public comments on test lab program manual and 2014 EAVS / UOCAVA Survey; and 

Engineering Change Order (ECO) database for State users to better handle our test matrix of VVSG 

requirements; and ongoing blog posts covering election related topics to answer frequently asked questions and 

provide critical or time sensitive information to stakeholders and the media;

• Used @EACgov on Twitter to rapidly deliver information and updates to stakeholders and the public about the 

voting system certification program, EAC activities and election information, communicate with election officials, 

and build a community of expertise; 

• Maintained #BReady2012 and #FOV13, the Twitter hashtags where election officials and the public can gather 

and discuss preparation for the next Federal election. The number of EAC Twitter followers grew from 970 to 

1602 from October 2012 through September 2013;
• Hosted online The Election Official Exchange, a platform to help local election officials connect and leverage their 

collective knowledge by sharing and exchanging best practices and information expertise; 

• Provided program activity updates where the public can customize the kind of information and the frequency that 

it is delivered via EAC’s newsletter and automatic program updates.

• EAC delivered information and updates to election officials and stakeholders about: (1) 2012 survey report data 

on the ability of civilian, military and overseas citizens to successfully cast a ballot; (2) voting system certification 

program; and (3) remaining HAVA funds available to states. 

• As requests were received from election officials, EAC continued to add more links to state & local election social 

media sites.

Post 2012 Election: The Roundtable Series of Public Discussions

• EAC hosted two public roundtable discussions which followed the series of prior EAC roundtables about topics 

and initiatives in preparation for 2012 federal election cycle. In January, EAC hosted a post election roundtable to 

assess the 2012 election and review shared best practices for addressing some of the challenges presented 

during the election cycle. A second roundtable was held in May to discuss the results of grant funded work and 

how recent innovations in accessibility research may be applied to the future of election administration and voting 

systems. Both roundtables were webcast live and featured a live Twitterfall. Questions and comments were taken 

from the public through the webcasts. Participants included election officials and subject experts who provided 

real world solutions to the issues facing election officials and voters as we prepare for the 2014 elections. EAC 

distributed press advisories to national media daybooks and contacts, and to the home state/local media outlets 

representing roundtable participants. EAC also publicized and promoted participation in two EAC / NIST events: a 

workshop on accessible voting technology; and a symposium on the future of voting systems.

Operations

The U.S. Election Assistance Commission

EAC is an independent, bipartisan agency created by the Help America Vote Act (HAVA) that assists and provides 

guidance to state and local election administrators in improving the administration of elections for federal office. EAC 

provides assistance by disbursing federal funds to states to implement HAVA requirements, auditing the use of HAVA 

funds, adopting the Voluntary Voting System Guidelines (VVSG) and serving as a national clearinghouse and resource of 

information regarding election administration. EAC also accredits voting system testing laboratories and certifies, 

decertifies and recertifies voting systems.

The HAVA specifies that four commissioners are nominated by the President on recommendations from the majority and 

minority leadership in the U.S. House and U.S. Senate. No more than two commissioners may belong to the same 
political party. Once confirmed by the full Senate, commissioners may serve two consecutive terms. HAVA states that 

members of the commission shall continue to serve past their expired term until a successor takes office. 

Chief Operating Officer and Acting Executive Director

Alice P. Miller serves as chief operating officer for the EAC, a position she has held since June 2008. Ms. Miller oversees 

the day-to-day operations at EAC in all program areas and serves as EAC’s acting executive director, managing an $11

million budget. Since her arrival, Ms. Miller’s leadership role at EAC has enabled the agency to serve its mission while 

developing and integrating policies and procedures aimed at improving efficiency and transparency.

Ms. Miller came to EAC after serving as the former general counsel and executive director of the District of Columbia 

Board of Elections and Ethics. On May 16, 2012, Alice P. Miller assumed the duties as Chief Operating Officer and Acting 

Executive Director. 

The Office of Inspector General 

EAC’s Office of Inspector General (OIG) conducts audits, investigations and other reviews of EAC’s programs and 

operations. This includes internal reviews of how EAC conducts business as well as reviews of recipients of funds 

disbursed by EAC. Its work is designed to enhance the economy, efficiency and effectiveness of EAC. The OIG also 

works to detect and prevent fraud, waste, abuse and mismanagement in EAC programs and operations. Its reports serve 

to educate and inform clients (EAC, the Congress, the Office of Management and Budget, the Government Accountability 

Office, state governments, other federal entities, and the public) of opportunities to improve the efficiency and 

effectiveness of EAC and its programs.

EAC Federal Advisory Committees

HAVA established a 37-member Board of Advisors and a 110-member Standards Board to help EAC carry out its 

mandates under the law. Further, HAVA Section 221 established the Technical Guidelines Development Committee 

(TGDC) to help EAC develop the VVSG. These governing boards provide valuable input and expertise in forming 

guidance and policy. On January 25, 2011, General Counsel/Acting Executive Director Mark Robbins issued a 

Memorandum suspending activity by the advisory boards. The memo states, in part, 

“Boards and commissions subject to the provisions of FACA must have a Designated Federal Official (DFO) in order to 

conduct official business, at both the full committee and subcommittee level. It is the policy of the EAC (adopted on 

September 12 and certified September 15, 2008) that those positions be designated by the chair.....With no 

commissioners, there is no commission chair to appoint DFOs. And absent a quorum of commissioners, there are no 

means by which to change this established policy of appointing/replacing the DFOs.”

The complete memorandum is available at EAC.gov.
Board of Advisors

EAC’s Board of Advisors includes members appointed by the following groups as specified in HAVA (two members 

appointed by each): National Governors Association; National Conference of State Legislatures; National Association of 

Secretaries of State; The National Association of State Election Directors; National Association of Counties; National 

Association of County Recorders, Election Officials and Clerks; The United States Conference of Mayors; Election Center; 

International Association of Clerks, Recorders, Election Officials and Treasurers; the U.S. Commission on Civil Rights; 

and Architectural and Transportation Barriers Compliance Board.

Other members include representatives from the U.S. Department of Justice, Public Integrity Section of the Criminal 

Division and the Voting Section of the Civil Rights Division; the director of the U.S. Department of Defense Federal Voting 

Assistance Program; four professionals from the field of science and technology, with one each appointed by the Speaker 

and the Minority Leader of the U.S. House of Representatives and by the Majority Leader and Minority Leader of the U.S. 

Senate; and eight members representing voter interests, with the chairs and the ranking minority members of the U.S. 

House of Representatives Committee on House Administration and the U.S. Senate Committee on Rules and 

Administration each appointing two members.

The Board of Advisors elects a chair, vice chair and secretary from its members. Officers serve for a term of 1 year and 

may serve no more than two consecutive terms in any one office.

Standards Board

The Standards Board consists of 110 members; 55 are state election officials selected by their respective chief state 

election official and 55 are local election officials selected through a process supervised by the chief state election official. 

HAVA prohibits any two members representing the same state to be members of the same political party.

The Board elects nine members to serve as an executive board, of which not more than five can be state election officials, 

not more than five can be local election officials and not more than five can be members of the same political party.

Technical Guidelines Development Committee

HAVA mandates that the TGDC help EAC develop the VVSG, a task that was completed in May 2005. The VVSG are not 

mandatory and each state retains the prerogative to adopt these guidelines. 

By law, the chairperson of the TGDC is the director of NIST. The TGDC is composed of 14 other members appointed 

jointly by EAC and the director of NIST. Members include representatives from the EAC Standards Board, EAC Board of 

Advisors, Architectural and Transportation Barriers Compliance Board, American National Standards Institute, Institute of 

Electrical and Electronics Engineers, the National Association of State Election Directors (2 representatives) and other 

individuals with technical and scientific expertise related to voting systems and voting equipment.

TGDC meeting minutes, roster, resolutions and other related material are available at www.vote.nist.gov.
Public Roundtables

In Fiscal Year 2013, EAC hosted two public roundtable discussions which followed the series of prior EAC roundtables 

about topics and initiatives in preparation for the 2012 federal election cycle. In January, EAC hosted a post election 

roundtable to assess the 2012 election and review shared best practices for addressing some of the challenges presented 

during the election cycle. A second roundtable was held in May to discuss the results of grant funded work and how 

recent innovations in accessibility research may be applied to the future of election administration and voting systems.

Public meetings, hearings and roundtables are available to the public via archived webcasts and meeting agendas, 

minutes and testimony are posted at EAC.gov. 

Foreign Delegation Briefings

In FY 2013, EAC also conducted briefings for visiting foreign delegations under the auspices of the U.S. State Department 

to explain EAC’s role and function as a national clearinghouse, and how EAC's resources and tools serve and support 

election officials around the country as they prepare for elections. Delegations included election officials and news media 

journalists from the following nations: India, Indonesia, Iraq, and Malaysia. Another briefing was conducted for 

representatives from the Office for Democratic Institutions and Human Rights (ODIHR) in the Organization for Security 

and Cooperation in Europe (OSCE) to discuss their final report on the November 2012 U. S. Election.

Operating Budget 

Since 2004, EAC has received funds in three appropriations: Salaries and Expenses (S&E), Election Reform Programs for 

requirements payments, accessibility and Logic and Accuracy Grants and for FY 2008 only, Election Data Collection 

Grants. The purpose of the Data Collection grants of $2.0 million each to five states was to measure the costs of 

improving the collection of election data at the precinct level during the 2008 federal election. 

In FY 2013, the Salaries and Expenses operation budget of $11 million funded a $2.7 million transfer to NIST; and general 

office expenses including salaries, travel, rent, and expenses incurred for telecommunications, printing, contracts, 

supplies, and equipment. In FY 2013, EAC administered College Poll Worker recruitment and training grants and Mock 

Elections for high school student grants funded in the S&E appropriation. 

During FY 2013, EAC received a disclaimer on the financial statement and a clean opinion on the Federal Information 

Security Management Act audits.

In FY 2013, EAC monitored, from the Election Reform Programs funds, two Accessible Voting Technology Initiative grants 

totaling $7 million to support research and activities to increase the accessibility of new, existing and emerging 

technological solutions that help ensure all citizens can vote privately and independently; and 12 Pre-Election Logic and 

Accuracy (L&A) Testing and Post-Election Audit Initiative grants totaling $1,463,074 to support the research, 

development, documentation and dissemination of a range of procedures and processes used in managing and 

conducting high-quality L&A testing and post-election audit activities. 
Freedom of Information Act 

In FY 2013, the EAC received fourteen requests under the Freedom of Information Act (FOIA). Twelve of them were 

processed and completed and two were pending completion at the end of the fiscal year. Additionally, one request that 

was received in FY 2012 was completed in FY 2013.

The median processing time for completed requests was 67 days; and the average was 57.46 days. The range in number 

of days for completed responses was 5 to 140 days. As of the end of the fiscal year, the two pending requests had been 

open 34 and 102 days respectively. There were no instances in which the EAC did not comply with a completed request.

One EAC employee processes FOIA requests, but this employee is not solely dedicated to FOIA activities. The EAC 

spent approximately $15,000 processing FOIA requests in FY 2013. The EAC granted fee waiver requests on all 

completed FOIA requests. 

The EAC’s FOIA regulations instructions for submitting a request and the FOIA Reading Room are available to the public 

at www.eac.gov.

Federal Financial Assistance to Improve Federal Elections

EAC’s Grants Management Division distributes and monitors HAVA funds, provides technical assistance to states and 

grantees on the use of funds, and reports on requirements payments and discretionary grants to improve the 

administration of elections for federal office. The division also ensures the negotiation of indirect cost rates with grantees 

and resolves audit findings on the use of HAVA funds.

HAVA Funds

To assist state and local governments regarding the proper use of HAVA funds, EAC established the Advisory Opinion 

request process, through which any federal or state government official, or any member of the EAC staff may request an 

advisory opinion concerning the use of HAVA funds. Prior to losing its quorum of Commissioners in FY 2011, EAC issued 

one Funding Advisory Opinion. All Funding Advisory Opinions are available at EAC.gov.

A state may use a requirements payment to carry out activities to improve the administration of elections for federal office 

outside of the activities listed under HAVA Title III if the state, per Section 251, certifies that it has implemented the 

requirements of Title III or that the amount it will spend on other activities will not exceed an amount equal to the minimum

payment amount applicable under Section 252. Title III includes voting system standards, voting information 

requirements, provisional voting, statewide voter registration lists and identification requirements for voters who register 

by mail. 

Help America Vote College Program

The Help America Vote College Program, established by HAVA Section 501, provides grants to encourage student 

participation as poll workers or assistants, to foster student interest in the electoral process and to encourage state and 
local governments to use students as poll workers. 

The Help America Vote College Poll Worker grants help relieve poll worker shortages across the country and provide 

election officials with technically proficient poll workers. According to EAC’s 2008 Election Administration and Voting 

Survey, nearly one-half of the jurisdictions reported experiencing difficulties recruiting poll workers. Thanks to these 

grants, many grantees reported having an adequate number of poll workers, some for the first time. 

EAC awarded no new College Poll Worker grants in FY 2013, but 

continued to monitor and provide technical assistance to its 2010 College Poll Worker grant programs until they ended in 

June 2013 and began the close-out process. 

Mock Election Grant Program

The Mock Election Grant Program, authorized under HAVA Section 295, encourages youth participation and civic 

engagement by enabling students to participate in simulated elections with voting equipment, ballots and poll workers. 

The grants enable students to become familiar with voting processes and technologies so that when they become eligible 

to vote they will be more comfortable with their civic responsibilities.

The program promotes voter participation in national elections through voter education activities for students, building 

community involvement in awareness of the election process, and encouraging continued civic engagement and 

participation by the youth population.

EAC awarded no new Mock Election Program grants 

in FY 2013, but continued to monitor and provide technical assistance to its 2010 Mock Election Program grants until they 

ended in May 2013 and began the close-out process. 

The Voting System Pre-Election Logic and Accuracy Testing and Post-Election 

Audit Initiative

The Voting System Pre-Election Logic and Accuracy Testing (L&A) and Post-Election Audit Initiative grant is aimed at 

developing and documenting processes and best practices for coordinating quality and cost-effective voting system preelection logic and accuracy testing and post-election audits. Through this initiative, EAC seeks to capture and test 

innovative, high-quality processes and tools, as well as practices that are cost effective and evidence based for 

In FY 2011, EAC awarded twelve grants totaling $1,463,074 to five states, six counties and one city. In FY 2013, ten of 

the grant recipients concluded their grants with EAC. The current Voting System Pre-Election Logic and Accuracy Testing 

and Post-Election Audit Initiative grantees are:

performing voting system pre-election L&A testing and post-election audits by jurisdictions of varying sizes, locations and 

equipment configurations. Congress funded this initiative under the Consolidated Appropriations Act, 2010 and the 

Omnibus Appropriations Act, 2009. 

󲐀California Secretary of State, Sacramento, CA: $230,000

The California Secretary of State (SOS) plans to conduct a two year pilot program to test new, risk-limiting audit 

models, as developed by Dr. Stark of the University of California, Berkeley. Up to twenty California counties will be 

participating in the pilot with the audits taking place during the post canvass period following live elections held during 
2011-2012. The team will document the pilot audits, analyze and present findings and recommendations on the 

effectiveness, efficiency, usability, challenges, mitigations, costs and benefits of risk-limiting audits. The team will also 

develop and document a set of tools, processes and best practices for conducting risk-limiting post-election audits, 

including easy-to-follow statistical formulas and rules to set the initial sample size and escalation triggers.

󲐀State of Colorado, Denver, CO: $230,000

The Colorado Department of State plans to pilot risk-limiting audits in five counties in a mix of areas – urban, suburban, 

and rural. Colorado will develop, test, and implement a risk-limiting audit system that helps meet legislation requiring 

the state’s jurisdictions to implement a risk-limiting audit system by the 2014 elections. The research team will review 

current election processes in target counties and solicit input from other stakeholders, including county election 

officials, voters and concerned citizen groups. The team will also review existing best practices in the state and the 

nation, selecting the most promising practices for testing the appropriate target counties.

The Accessible Voting Technology Initiative

In FY 2013, the EAC monitored the Accessible Voting Technology Initiative, a $7,000,000 grant to advance voting 

accessibility technology to enable citizens with disabilities to vote privately and independently. The grant recipients are 

Clemson University, which is funded at $4,500,000 and the Information Technology Innovation Foundation, which is 

funded at $2,500,000. The EAC, Clemson University, and ITIF are also working closely with NIST on this Initiative.

This effort seeks to increase the accessibility of new, existing and emerging technological solutions in such areas as 

assistive technologies, interoperability and voting system design. According to statistics compiled by the U.S. Census, 

there are more than 50,000,000 Americans with disabilities and the United States also faces a rapidly approaching 

demographic shift to an older population, which will result in an increase in the incidence of disability. The HAVA disability 

requirements, specifically Section 301, recognized the necessity for dramatically improving the voting process for this 

population and these grants help further this vital mission.

Clemson University and their partners are working to advance the accessibility of elections and voting through applied 

research, development, evaluation, dissemination and implementation of concepts and technologies. Clemson University 

is working with an extensive set of partners including the Election Center and Rutgers University. In 2013, they further 

pilot tested Prime III, a Clemson-produced election prototype voting machine, and worked with a diverse group of 

organizations from the elections community on research and development.

ITIF seeks to use a design-led innovation process to translate research, observations and insights into actionable steps to 

change voting system technologies and processes to improve the voting experience for people with disabilities. They are 

working closely with several organizations including the National Federation of the Blind and the Georgia Institute for 

Applied Technology Research Corporation.
Testing and Certification

Under the Help America Vote Act, EAC accredits voting system test laboratories and certifies voting equipment, marking 

the first time the Federal government has offered these services to the States. Participation by States in the program is 

voluntary. Staff works with NIST to evaluate and accredit voting system test laboratories and the management of the 

voting system testing and certification process.

The Testing and Certification (T&C) division:

• Assists States with certification of their systems; 

• Supports local elections officials in the areas of acceptance testing and pre-election system verification;

• Promotes quality control in voting system manufacturing through the EAC quality monitoring program; 

• Provides procedures to the voting system manufacturers for the testing and certification of voting systems to 

specified Federal standards consistent with the requirements of HAVA Section 231.

EAC’s voting system certification program establishes accountability through its Quality Monitoring Program which 

ensures, through various check points, that the voting systems used in the field are the same systems EAC has certified. 

Under the program, EAC has the ability to conduct site visits to voting system production facilities to determine whether 

systems produced are consistent with those that have received EAC certification. In addition, EAC collects reports from 

election officials regarding voting system anomalies. After reviewing the reports, EAC disseminates the information to 

election officials. Furthermore, upon invitation or with permission from election officials, the EAC may conduct reviews of 

EAC certified systems that are in use in the field.

More information about EAC’s Voting System Certification and Testing Program is available in EAC’s Frequently Asked 

Questions on eac.gov.

Voting System Test Laboratory Accreditation

HAVA Section 231 requires EAC and NIST to develop a program for accrediting voting system testing laboratories. The 

National Voluntary Laboratory Accreditation Program (NVLAP) of NIST evaluates test laboratories and performs periodic 

re-evaluations to verify that the laboratories continue to meet the accreditation criteria. When NIST determines a 

laboratory is technically competent to test systems, the NIST director recommends the laboratory to EAC for accreditation. 

EAC makes the final determination to accredit the laboratory. EAC issues the accreditation certificate to approved 

laboratories, maintains a register of accredited laboratories and posts this information on EAC.gov. 

Laboratories must adhere to the requirements of EAC’s Voting System Test Laboratory Program Manual or face possible 

suspension or revocation of accreditation. These requirements include stringent conflict-of-interest and compliancemanagement programs.
Currently, two test laboratories are accredited by EAC: SLI Global Solutions (formerly SysTest Laboratories) and Wyle 

Laboratories. In FY 2013, EAC performed one laboratory re-accreditation audit in Denver, Colorado.

Voting System Certification

Information on 

Voting System Test Laboratory Accreditation, including the Voting System Test Laboratory Program Manual, is posted in 

the Testing and Certification section of EAC.gov.

HAVA instructs EAC to establish the federal government’s first voluntary program to test and certify voting equipment. The 

certification program was established after the 2005 Voluntary Voting Systems Guidelines (VVSG) were adopted and the 

first recommendations regarding laboratories for federal accreditation were given to EAC by NIST in February 2007.

A manufacturer that has a system ready for testing submits an application for testing to EAC and selects an EACaccredited laboratory to conduct the testing. The laboratory submits a test plan to EAC for approval; tests the voting 

system; and provides a test report, based on the findings from testing, to EAC for review and action. EAC technical 

reviewers and staff members review the test reports. If the testing and report of a system demonstrate conformance with 

all applicable voting system standards or guidelines, the program director will recommend the system for certification. 

EAC’s executive director considers the recommendation and provides a final decision on the system. Commissioners 

serve as the appeal body. Upon certification, a system may bear an EAC mark of certification and may be marketed as 

EAC certified.

The first step in the certification process is manufacturer registration. Applicants are required to provide written policies 

regarding quality assurance and document retention and also provide a complete list of manufacturing facilities. Through 

registration with EAC, the manufacturer agrees to meet all program requirements.

In FY 2013, EAC certified four voting systems: (Dominion Voting Systems Democracy Suite 4.14 and 4.14A modifications,

Election Systems and Software Unity 3.4.0.0 Modification and EVS 5.0.0.0 voting system). Additionally, the Testing and 

Certification Division conducted testing campaigns for seven voting systems and there are currently four systems in active 

test campaigns.

EAC also developed and implemented major updates to the EAC’s Virtual Review Tool (VRT). EAC rolled out the 

addition of the ECO (Engineering Change Order) Database to the VRT tool to track change orders for all EAC certified 

voting systems. This tool was also made available to State Certification Authorities to assist them in reviewing change 

orders that may be presented for certification in their individual States.

Quality Monitoring Program

EAC’s voting system certification program establishes accountability through its Quality Monitoring Program which 

ensures, through various check points, that the voting systems used in the field are in fact the same systems EAC has 

certified. For instance, under the program, EAC has the ability to conduct site visits to production facilities to determine

whether systems produced are consistent with those that have received EAC certification. In addition, EAC collects 

reports from election officials regarding voting system anomalies. After reviewing the reports, EAC disseminates the 
information to election officials. Furthermore, upon invitation or with permission from election officials, the EAC conducts 

reviews of systems that are in use in the field.

System Advisory Notices are also an important part of the Quality Monitoring Program. EAC issues advisories to inform 

jurisdictions and members of the public of an existing anomaly or issue with an EAC-certified system. The advisory notice 

describes the nature of the issue identified, the root cause of the issue if known, and the current status of a solution to the 

issue. EAC will follow up with additional advisory notices regarding unresolved issues as more information is gathered and 

the problem is resolved.

These notices support EAC's quality monitoring program requirement related to identifying and reporting anomalies of 

fielded EAC systems. These notices are issued after an anomaly or issue is identified and verified through conversations 

with the jurisdiction fielding the system and the manufacturer of the system.

In addition, as part of the Quality Monitoring Program, EAC is required to conduct onsite manufacturing assessments. 

These onsite visits provide the opportunity for EAC to ascertain that the manufacturers of voting systems are following 

EAC’s required procedures. Information generated by the Quality Monitoring Program, including anomaly reports, is 

posted in the Testing and Certification section of EAC.gov.

Communication and Clarification

In an effort to increase efficiency and streamline the certification process, EAC established the Requests for Interpretation

(RFI) process. This process enables program participants to request interpretations of the VVSG. In addition, EAC 

established the Notice of Clarification (NOC) process, through which EAC issues clarifying language based on written 

requests from manufacturers or test laboratories seeking clarification about a program requirement, policy or guideline. 

• RFI 2012-05 -- EAC Decision on Public Telecommunications and Cryptography 

In 

FY 2013, the EAC published six RFIs:

• RFI 2012-06 -- EAC Decision on Use of Public Telecommunications Networks and Data Transmission

• RFI 2013-01 -- EAC Decision on the Extensions Clause

• RFI 2013-02 -- EAC Decision on Audio Presentation Volume Levels 

• RFI 2013-03 -- EAC Decision on Timestamps

• RFI 2013-04 -- EAC Decision on Usability Testing

Meetings and Roundtables

All RFIs and NOCs are available in the Testing and Certification section of the EAC Web site at EAC.gov.

Further, in FY 2013, Certification division staff, in conjunction with NIST, held the “Future of Voting Systems” Symposium 

at the NIST facility February 26-28, 2013. Staff attended meetings with NASED; Election Center; EVN, EAC technical 

reviewers; voting system manufacturers; the Presidential Commission on Election Administration; a voting system 
manufacturer for the kick-off overview meeting on a new system in Austin, TX; with State Certification officials in 

Harrisburg, Pennsylvania; USENIX - EVTWOTE on voting technology; and observed elections in Phoenix, AZ and 

Arlington County, VA.

Voluntary Voting System Guidelines

The VVSG is the set of testable standards by which EAC evaluates all voting systems. EAC’s accredited laboratories 

conduct a conformance assessment using the VVSG to evaluate the voting systems. A system submitted to EAC’s 

program will receive certification only if it complies with the VVSG; nothing guarantees that a system will meet the VVSG 

requirements and ultimately receive an EAC certification. 

EAC, the TGDC and NIST work together to develop voluntary testing standards. The 2005 VVSG are currently in place, 

while EAC and NIST are formulating future versions and updates.

After reviewing comments and receiving input from a series of roundtable discussions about the next iteration, EAC 

determined the 2005 VVSG should be revised before the adoption of the next iteration, which may not occur for several 

years.

To implement updates to the 2005 VVSG, EAC followed the procedures in HAVA, which included providing a 120-day 

public comment period, longer than what is required by HAVA, and soliciting input from EAC advisory boards. EAC and 

NIST reviewed the public comments and boards’ input.

Changes to VVSG 1.1 since the Initial Public Comment Period

The initial proposed revision to VVSG 1.1, was offered during a 120-day public comment period in the summer of 2009. 

Since that time, the EAC’s Testing & Certification Program discovered additional best practices, experienced anomalies 

and deficiencies with voting systems entering the Testing and Certification Program, and clarified ambiguities with the 

standard. Changes were made after the 120-day public comment period to address these issues and in FY 2012, EAC:

• Received a new revised version of VVSG 1.1 from NIST. 

• Incorporated NIST comments and new RFI’s into VVSG 1.1. 

• Posted the second draft version of VVSG 1.1 for a 90 day Public Comment period beginning September 6, 2012. 

• Extended the Public Comment period from 90 days to 130 days.

FY 2013

EAC posted the second draft version of VVSG 1.1 on www.eac.gov for a 90 day Public Comment period which began in 

FY 2012 and extended through FY 2013. Subsequent comments regarding the comment period coinciding with the 

General election persuaded EAC to revise the Public Comment period to 130 days. Following the close of the comment 

period, all comments received were reviewed and will be published on EAC’s website. EAC staff worked with NIST staff to 

address the comments and prepare the VVSG1.1 revised draft document for final formatting and the final VVSG 1.1 draft 

document awaits a Commission vote at such time as the EAC once again has a quorum of Commissioners
Research, Policy and Programs

The Research, Policy and Program division:

• Administers the biennial Election Administration and Voting Survey (EAVS);

• Administers the National Mail Voter Registration Form as prescribed by the National Voter Registration Act of 

1993 (NVRA), also known as “Motor Voter”;

• Administers the Election Management Guidelines and Quick Start Guides Program to help election officials 

conduct efficient, effective, accurate and accessible;

• Manages the Language Accessibility Program that provides informational materials on the Federal election 

process including glossaries of election terms in English and five other languages, and translations of the National 

Mail Voter Registration form in English and ten other languages; and a Voter’s Guide to Federal Elections;

• Provides educational materials to voters and election administration officials on the voting process, and;

• Conducts research on election administration on topics as mandated by HAVA, by Congress and, at the 

discretion of the Commission.

The Research, Policy and Programs (RPP) division is responsible for implementing research, policy and program 

initiatives including HAVA-mandated research that covers topics such as the number of ballots cast and returned in accordance with the Uniformed and Overseas Citizens Absentee Voting Act of 1986 (UOCAVA); the number of registration 

applications submitted through various sources as stipulated by the National Voter Registration Act of 1993 (NVRA); 

administration of the NVRA form; language accessibility; and election management resources.

In addition to conducting HAVA-mandated research, RPP produces materials for voters and election officials to facilitate 

successful participation in federal elections. For voters, EAC’s national mail voter registration form can be used in almost 

every State in the country. For election officials and voters, EAC’s A Voter’s Guide to Federal Elections can supplement 

state and local education materials. Many of the materials, such as A Voter’s Guide to Federal Elections and the 

Glossaries of Election Terminology, are available in several non-English languages.

In FY 2013, RPP completed several research projects, policy and program initiatives described below.

The division also administers the Election Management Guidelines program to help election officials operate secure, 

accurate, and accessible elections by providing information on topics such as poll worker recruitment and training, polling 

place management, contingency and disaster planning, post-election auditing, administering provisional ballots and 

communicating with the public.
Goal 3 FY 2013 Accomplishments

Research

• Published, delivered to Congress and posted to EAC’s website, all reports and data related to the 2012 EAVS 

including: the Statutory Overview; the NVRA report; the Uniformed and Overseas Citizens Absentee Voting Act 

(UOCAVA) report and; the general EAVS report.

• Successfully administered and completed a national survey and final draft report on findings from a HAVAmandated [241(a)(15)] study on voting and administering elections in urban and rural areas.

• Successfully completed an agreement between EAC and the Federal Voting Assistance Program (FVAP) for 

creating a combined 2014 EAVS.

• Completed the first of two Federal Register public comment periods on the 2014 EAVS that will include 12 

additional FVAP questions.

Policy

• Responded to and processed requests from Arizona, Georgia, Washington State, Kansas, Wisconsin and Florida 

to modify their state-specific instructions on the national mail voter registration application form (Federal form). 

• Made updates to the states’ voter registration application form instructions and posted these updates in English 

and other required languages on the EAC website.

Programs

• For the 2012 Federal election created and widely distributed--to the general public and to each of the 55 states 

and territories— Voter’s Guides to Elections in various languages and over 30,000 Voter Tips cards.

• Hosted several briefings for foreign delegations regarding the EAC, the U.S. Election system and voting process.

• Conducted nine webinars for election officials on Best Practices in Election Management. Topics included polling 

place and election-day management, contingency planning, voter registration and voter education, and poll 

worker recruitment, training and retention. Each session--moderated by an election official-- featured two local 

election officials as speakers and involved between 45-50 participants representing states throughout the US and 

American Samoa.

• Based on the webinars developed a work plan for updating 4-5 Quick Start Guides in 2014.

Research 

Under HAVA requirements, EAC collects information about election administration issues and shares that information 

with Congress, election officials, and the public. Under the provisions of the National Voter Registration Act (NVRA)
EAC is required to collect information and report on: the total number of registered voters, the total number of active 

and inactive voters, the total number of new, duplicate, and invalid voter registration applications, the sources of voter 

registration applications, the total number of confirmation notices sent/received and the total number of voters 

removed from the rolls. 

HAVA also requires that EAC report on the total number of ballots transmitted to uniformed and overseas voters, the 

total number of ballots returned by these voters and the total number of ballots counted from these voters.

In 2012 EAC released three reports: a June 2013 NVRA report providing information on voter registration during the 

2011-2012 election cycle; a July 2013 UOCAVA report on voting by uniformed and overseas citizens, and a 

September 2013 report highlighting general survey findings on topics such as absentee and early voting, provisional 

voting, polling places, poll workers and voting machines. 

Highlights from the 2012 Election Administration and Voting Survey (EAVS)

EAC has administered what is now known as the EAVS since 2004. With each biennial administration of this national 

survey States’ responses to the information requested have greatly improved. For a majority of the 2012 survey 

questions EAC had a response from states’ jurisdictions of 90% or greater.

Some highlights from the EAVS data collection effort and reporting from the 2012 election:

• 131,590,825 persons voted; 56% of them in person.

• 62.5 million voter registration application forms were received and 20 states reported that 1.4 million new 

registration applications were filed during same day registration.

• In 2012--21 states reported receiving voter registration applications over the Internet (which is up from 17 states 

that reported doing so in 2010).

• State’s reported having ~ 888,000 poll workers and ~120,000 polling places.

• 2,702,472 provisional ballots were submitted and of these ~651,000 (or 24.1%) were rejected. (States indicating 

that the primary reason was because the voter was not properly registered).

• Some states reported having a significant number of eligible voters on their inactive lists---for a national total of

23.1 million inactive registrations.

• Nearly 13.7 million voters were reported as removed from the lists (with 27.1% reported as being removed 

because they have moved to other jurisdictions).

• States reported 872,362 UOCAVA ballots were transmitted, 620,002 were cast and 580,813 UOCAVA ballots 

were counted. 

• The number one reason state’s indicated UOCAVA ballots were rejected--- (~14,000) missing the deadline or the 

ballot was not received on time. In total ~34,000 ballots were not counted.
Policy 

In FY 2012, the Policy Department of RPP developed and had approved by the then General Counsel and the Executive 

Director, an interim procedure for processing state requests to modify their state-specific instructions on the national mail 

voter registration form. The interim procedure is used by staff to process such requests until a quorum of the 

Commission is established. In 2013 EAC received and processed state requests for modifications to the state-specific 

instructions on the National Mail Voter Registration Form from Arizona, Georgia, Kansas and Wisconsin.

Proposed Changes to the National Voter Registration Act Regulations

Section 9(a) of the NVRA requires the EAC to issue regulations for developing a national mail voter registration form and 

for submitting a biennial report to Congress on the effect of the NVRA. In accordance with HAVA in FY 2010 a Notice of 

Proposed Rulemaking (NPRM) related to the National Voter Registration Act of 1993(NVRA) was developed and 

published in the Federal Register. In FY 2010 and FY 2011 EAC sought and received comments on the proposed 

regulations. 

In the NPRM, EAC proposed to amend its NVRA regulations to ensure they are consistent with the 2002 HAVA and to 

make some technical amendments. EAC also asked for public comment on other issues related to the national mail voter 

registration form and administration of the NVRA. Once a quorum of commissioners is established, EAC will issue a Final 

Notice of Proposed Rulemaking. In addition EAC will analyze the public input to determine whether the national mail voter 

registration form must be revised and the nature of guidance that EAC should provide to the states.

Programs

The primary focus of the Programs Department of RPP is to provide educational resources for voters and election 

officials. Resources include election management materials, information on registration deadlines and basic information 

about federal elections. EAC responds to requests from state and local election officials, Congress and the public-at-large 

for a range of materials including Voter’s Guides to Federal Elections in various languages, Glossaries of Election Terms 

in various languages and the NVRA registration form and accompanying state instructions for completing the form. 

Materials designed especially to assist election officials in their duties include information on designing ballots, recruiting 

and training poll workers and guides on managing certain aspects of the elections process.

In anticipation of the 2012 Federal election and in an effort to enhance the November voting experience, EAC developed 

a guide “Voting Tips to Enhance Your Voting Experience”. EAC printed and distributed 30,000 of these voter’s guides to 

each of the 55 State election offices.

To begin the process for updating certain educational resources in 2013 EAC held a series of nine webinar discussions 

with local election officials. From June through September 2013 the webinars were moderated by three different local 

election experts and each webinar featured presentations by two local election officials with knowledge or background in a 

particular topic. The series began with discussions on topics related to polling place and election-day management, and 
contingency planning, the series then continued with discussions on poll worker recruitment, training and retention and 

ended by covering topics such as educating voters, administering provisional ballots and processing voter registrations.

Based on these nine webinars EAC will work in Fiscal Year 2014 to create four updated Quick Start Guides in Election 

Management Practice.

Communications and Clearinghouse

The Communications and Clearinghouse division is responsible for external communications and the tools and platforms 

used to provide information to election officials and the general public. Areas of responsibility include:

• EAC Website and Clearinghouse

• Social media 

• Media inquiries

• External communications

• Congressional relations

• The Freedom of Information Act

• National Archives and Records Act 

• Editorial support: press releases, speeches, and Congressional testimony

The agency’s website, www.eac.gov, is the primary communications tool. EAC.gov contains thousands of documents and 

information about voting systems, press releases, informational videos, research, data and program-related information. 

It also features on-demand webcasts and related information from public meetings, hearings and roundtables.

EAC’s award-winning website features a user-driven notification system, allowing visitors to customize how they receive 

information. Users can customize their online experience by signing up for automatic e-mail alerts on a variety of election 

topics and events, including public meetings, advisory board meetings, reports, policies and agency news. These alerts 

can be received in real time on a daily or weekly basis. 

The Communications and Clearinghouse division began Fiscal Year 2013 with a focused effort on providing information 

and best practices to election officials and voters in the remaining weeks prior to the 2012 November election. EAC 

maintained the goal of building a community of knowledge and expertise that could save election officials time and money 

in preparation for the 2014 federal election cycle.
Post 2012 Election: The Roundtable Series of Public Discussions

In Fiscal Year 2013, EAC hosted two public roundtable discussions which followed the series of prior EAC roundtables 

about topics and initiatives in preparation for 2012 federal election cycle. In January, EAC hosted a post election 

roundtable to assess the 2012 election and review shared best practices for addressing some of the challenges presented 

during the election cycle. A second roundtable was held in May to discuss the results of grant funded work and how 

recent innovations in accessibility research may be applied to the future of election administration and voting systems. 

Both roundtables were webcast live and featured a live Twitterfall. Questions and comments were taken from the public 

through the webcasts. Participants included election officials and subject experts who provided real world solutions to the 

issues facing election officials and voters as we prepare for the 2014 elections. EAC distributed press advisories to 

national media daybooks and contacts, and to the home state/local media outlets representing roundtable participants. 

EAC also publicized and promoted participation in two EAC / NIST events: a workshop on accessible voting technology; 

and a symposium on the future of voting systems. 

EAC roundtables in FY 2013:

• Informing Change: A Review of Events and Issues of the 2012 Elections Cycle (Jan 9, 2013). Reviewed shared 

best practices for addressing some of the challenges presented during the 2012 election cycle. EAC heard from 

state and local election officials, poll workers and end users, advocates, leading academics, researchers and 

observers of the election process. Participants shared ideas and strategies for improving the administration of 

elections in the U.S. Objective: to identify which aspects of the process may be improved in order to begin 

developing best practices that can be used in the next election. CSPAN covered via webcast. On demand 

webcasts are available of EAC's year long series of discussions on major topics to prepare for the Presidential 

Election.

• Transforming Election Administration, Voting System Accessibility, and the Certification Process (May 9, 2013). 

Discussed the results of grant funded work and how recent innovations in accessibility research may be applied to 

the future of election administration and voting systems. The May 9 roundtable continued discussions from the 

Future of Voting Systems Symposium and the Accessible Voting Technology workshop.

• EAC / NIST Accessible Voting Technology Research Workshop (April 1-2, 2013). EAC and NIST hosted a 

workshop to discuss current and future research in accessible voting technology, and the transition of this 

research to industry. Topics included: Innovative assistive applications and techniques; New approaches to 

accessibility in voting; Accessibility research benchmarks and results; Transitioning research to industry; New and 

existing devices that provide accessible access to elements of the voting process; Challenges in accessible voting

• EAC / NIST Future of Voting Systems Symposium (Feb 26-28, 2013). EAC and NIST hosted a symposium to 

explore emerging trends in voting system technology with the election community at large. Topics included: Why 

some jurisdictions are exploring building their own voting systems; Trends in voting system technology acquisition 

and deployment plans; How election officials, manufactures, young voters, and academics view the future of 
voting system technologies; Alternative standard development processes for voting systems; Alternative methods 

for voting system testing and certification at the Federal and State level.

Social Media and Stakeholder Updates

The EAC has been extremely active using social media to reach election officials in new and engaging ways. Technology 

is transforming elections and the EAC wants to be at the forefront of the field. In particular, the EAC has developed an 

interactive blog and an active twitter account. Additionally, the EAC cultivates a list of Election Office Twitter accounts to 

facilitate ongoing communication between election officials.

EAC social media highlights for 2013 include:

• Blog posts provided periodic election updates and highlight program activities including: EAC resources; election 

updates; voting system testing updates to track progress made on EAC voting system certification; information on 

absentee and early voting; hurricane contingency plans; state election info ; post election info; roundtables, 

workshop and symposium; public comments on test lab program manual and 2014 EAVS / UOCAVA Survey; and 

Engineering Change Order (ECO) database for State users to better handle our test matrix of VVSG 

requirements; and ongoing blog posts covering election related topics to answer frequently asked questions and 

provide critical or time sensitive information to stakeholders and the media;

• Used @EACgov on Twitter to rapidly deliver information and updates to stakeholders and the public about the 

voting system certification program, EAC activities and election information, communicate with election officials, 

and build a community of expertise; 

• Maintained #BReady2012 and #FOV13, the Twitter hashtags where election officials and the public can gather 

and discuss preparation for the next Federal election. The number of EAC Twitter followers grew from 970 to 

1602 from October 2012 through September 2013;

• Hosted online The Election Official Exchange, a platform to help local election officials connect and leverage their 

collective knowledge by sharing and exchanging best practices and information expertise; and

• Provided program activity updates where the public can customize the kind of information and the frequency that 

it is delivered via EAC’s newsletter and automatic program updates.

• EAC delivered information and updates to election officials and stakeholders about: (1) 2012 survey report data 

on the ability of civilian, military and overseas citizens to successfully cast a ballot; (2) voting system certification 

program; and (3) remaining HAVA funds available to states. 

• As requests were received from election officials, EAC continued to add more links to state -and& local election 

social media sites.
EAC.gov Initiatives

The EAC was also committed in 2013 to expanding an informative internet presence through our official website 

www.eac.gov. 

EAC website highlights for 2013 include:

• The Election Official Exchange: an online resource built by EAC to help local election officials connect and 

leverage their collective knowledge by sharing best practices and knowledge. By participating in the Exchange, 

any U.S. election official can call on a colleague for advice about virtually any administrative task they face, from 

testing voting equipment and training poll workers to creating an audit trail and conducting a recount. 

• Enhanced and improved search tool: based on usability studies and user feedback, EAC’s search tool is an 

intuitive and user friendly way for the public to find information.

• Events finder: a comprehensive presentation of all EAC public events, including meetings, hearings and 

roundtable discussions.

• Webcasts: public events are offered live. On demand webcasts are available within 24 hours. The meeting 

agenda accompanies the webcast, and the viewer can select topics of interest. All meeting materials are also 

available to the public. 

• Customized program updates: a listserv for EAC’s newsletter and automatic program updates. Users are notified 

daily or weekly when new documents are posted based on their delivery preference.

Office of Chief Information Officer

Entity-Wide Security Program

EAC recognizes that effective security management is critical to EAC's mission. The ability to ensure confidentiality, 

integrity, and availability of its information assets is essential to minimizing risks of inadvertent or deliberate misuse, fraud 

or destruction. EAC continues to be vigilant in protecting its information assets. Trusted Internet Connections (TIC), 

Continuous Monitoring (CM) and strong authentication measures using HSPD-12 Personal Identity Verification (PIV) 

credentials help ensure EAC information assets remains secure. Unauthorized disclosure of and access to sensitive 

information is one of our highest concerns and is being addressed through multiple programs.

During FY 2013, EAC continued work on an information technology (IT) modernization project that was in progress during 

the FY 2012. To continue the enhancement of the agency's network infrastructure in its new physical location during FY 

2013, the OCIO planned, designed and implemented a secured network infrastructure that meets the new work office 

setup and accommodates teleworking option for the staff. As part of the agency's effort to improve IT services, EAC 
replaced aging workstations with high-end performance workstations. EAC’s OCIO provided necessary accessories as 

well as a secured connection to staff for teleworking.

The agency email messaging system has been enhanced to enable users to access their email thru secured online 

connection, allowing them to manage their emails. During FY 2013, EAC upgraded Servers and workstations to meet its 

performance, availability and integrity requirements.

EAC implemented a self-contained system recovery backup solution at the main office as well as at the Continuity of 

Operations (COOP) site to protect mission-critical data against system down-time and for disaster recovery. To ensure 

internal security, EAC applied additional access controls including an intrusion detection appliance as well as continuous 

monitoring. 

The Federal Government has a duty to protect against threats and secure Federal information and information systems. 

This responsibility is codified in the Federal Information Security Management Act (FISMA), which requires agencies to 

provide information security protections commensurate with risks and their potential harms to federal information.

Further, EAC finished work upgrading the telephone system to a menu-driven interactive voice response (IVR) system. 

The main switch number uses a telephone menu to direct callers to offices and provides voter contact information for 

State voter information lines during elections. To improve internal and external communication, EAC completed work on 

unified messaging with a Voice Over IP (VOIP) phone system that allows users to access voicemail via email, a custom 

auto-attendant, call forwarding and audio conferencing at any time from any location.

The FY 2013 Federal Information Security Management Act (FISMA) evaluation report found that EAC was in substantial 

compliance with FISMA requirements. Specifically, it was noted that EAC had established sufficient policies and 

procedures relating to its IT security program to address identified risks; implemented actions to address prior concerns 

relating to meeting Privacy Act requirements; established a continuous monitoring program that substantially addressed 

all NIST requirements (using Asset management and IT service desk utilities); provided annual security awareness 

training and specialized training to its IT specialists; developed and tested a contingency plan; and had established 

required access controls sufficient to meet identified risks.

The summary in EAC’s 2013 FISMA audit shows that EAC was in substantial compliance with FISMA requirements, OMB 

policy and guidelines, and applicable NIST standards and guidelines for the security control areas evaluated. EAC had 

developed an agency-wide IT security program based upon assessed risk. The FISMA audit concluded that the security 

program in place provided reasonable assurance that the agency’s information and information systems are appropriately 

protected.

The Office of Inspector General Activities

In FY 2013, the OIG provided oversight to the independent public accounting firm that performed the annual audits of 

EAC’s financial statements and its compliance with the Federal Information Security Management Act (FISMA). The 

auditors were unable to express an opinion on the EAC’s balance sheet as of September 30, 2013, and on the related 
statements of net cost, changes in net position, and the statement of budgetary resources for the year then ended. The 

disclaimer resulted because there were significant and pervasive uncertainties relating to the validity of approximately 

$2.2 million in grant accruals, as well as, the validity of obligations totaling approximately $900,000 relating to the 2008 

requirements payment appropriation and reported in the FY 2013 financial statements. The resolution of the uncertainties 

which are pending a legal opinion, could result in the agency needing to report an Anti-Deficiency Act violation and an 

improper payment.

The annual FISMA audit revealed that EAC was in substantial compliance with FISMA requirements, Office of 

Management and Budget policy and guidelines, and applicable National Institute of Standards and Technology standards 

and guidelines for the security control areas that were evaluated. The audit found that EAC had developed an agencywide internet technology security program based upon assessed risk, and the security program provided reasonable 

assurance that the agency’s information and information systems were appropriately protected.

Moving Forward

EAC has statutory obligations and responsibilities under the Help America Vote Act, the National Voter Registration Act, 

and the Uniformed and Overseas Citizens Absentee Voting Act. We will continue working to achieve our mission 

according to the policies in place that were previously established by the commissioners when a quorum existed. 

In fiscal year 2014 the U.S. Election Assistance Commission plans to build upon its core mission goals: developing 

guidance to meet HAVA requirements, adopting voluntary voting system guidelines, and serving as a national 

clearinghouse of information on election administration. We will continue to meet the needs of our core constituents, the 

states and territories, and provide them with technical assistance. We will also provide training on a number of areas 

including financial reporting and audits to ensure HAVA requirements are being properly implemented. 

EAC will continue to conduct day-to-day activities related to testing and certifying voting systems. These activities 

include, but are not limited to: discrepancy resolution, responding to Request for Information, and reviewing test plans and 

reports. Under EAC’s current organizational structure, the Acting Executive Director is the Decision Authority for all voting 

system certifications. The EAC Commissioners act as the appeal body only in instances in which a decision not to certify 

a voting system or a decision to decertify a voting system is appealed by the voting system manufacturer.

EAC will also continue to administer the biennial Election Administration and Voting Survey (EAVS), an instrument used to 

collect state-by-state data on the administration of federal elections. The EAVS reports include datasets on the ability of 

civilian, military and overseas citizens to successfully cast a ballot. They contain the most comprehensive, nationwide 

data about election administration in the United States. The EAVS data is used for two federally mandated reports – the 

NVRA Report (motor voter) and the UOCAVA Report (military & overseas citizens). EAC will work to facilitate an earlier 

release of EAVS data that many in the elections field have come to rely upon. In FY 2015 EAC will, for the first time, 

release and publish its 2014 EAVS data in one comprehensive report. Previously EAC staggered the release of these 

data in the June NVRA report, the September UOCAVA report and the December EAVS report. EAC anticipates 
releasing its 2014 EAVS findings in a June 2015 report. Also, pursuant to the 2014 EAC/FVAP agreement that 

incorporates FVAP’s Local Election Official Survey into the EAVS, EAC will coordinate releasing 2014 EAVS findings that 

relate to UOCAVA voters with the Federal Voting Assistance Program. 

EAC will build on the momentum begun with its summer 2013 nine-part webinar series on Effective Practices in Election 

Administration. EAC’s Quick Start Guides assist state and local election officials in effectively managing and administering 

elections. Each Quick Start Guide offers concise and easy-to-read tips on a wide range of timely topics impacting the field 

of elections. In FYY 2014 EAC will publish four new Quick Start Guides: Managing the Voting the Process; Educating 

Voters; Poll Worker Recruitment and Training, and; Why Good Election Data Matter. EAC anticipates posting the Quick 

Starts on its website with links to best practice examples gathered from election officials across the country. The goal will 

be to continue to encourage election officials to submit and share their tools and information through the EAC’s website.

HAVA directs that EAC shall serve as a national clearinghouse and resource for the compilation of information and review 

of procedures with respect to the administration of Federal elections, including the maintenance of an elections 

clearinghouse of information on the experiences of State and local governments. From its inception, the EAC has been 

engaged in the collection, aggregation and dissemination of information for the purpose of improving election 

administration in all jurisdictions in the United States. To that end, EAC will make optimal use of the website medium and 

social media, and conduct roundtable discussions, webinars, workshops and symposiums within the election community, 

in order to improve the products and services we make available to our stakeholders. 

EAC will work within the established authority to meet our statutory obligations and responsibilities until a quorum of 

commissioners is present. Once a quorum of the commissioners is in place, EAC will examine remaining policies and 

procedures related to clearinghouse and communications and public comments regarding the Voluntary Voting System 

Guidelines and the National Mail Voter Registration Form. 

Appendix

Commission Leadership

Chief Operating Officer Alice P. Miller

Alice P. Miller serves as chief operating officer for the U.S. Election Assistance Commission (EAC), a position she has 

held since June 2008. Ms. Miller oversees the day-to-day operations at EAC in all program areas and serves as EAC’s 

acting executive director, managing an $11.5 million budget. Since her arrival, Ms. Miller’s leadership role at EAC has 

enabled the agency to serve its mission while integrating policies and procedures aimed at improving efficiency and 

transparency.

Ms. Miller came to EAC after serving as the former general counsel and executive director of the District of Columbia 

Board of Elections and Ethics. As executive director, she served the district’s 340,000 active voters and managed a $5.2 

million budget. During her 12 years in this role, she was responsible for overseeing and managing all aspects of elections, 
from voter registration to ballot access for candidates and measures. She also directed the management of voter rolls and 

supervised the recruitment, training and deployment of 2,500 poll workers.

Prior to her service at EAC, Ms. Miller served in 2003 as president of the National Association of State Election Directors 

(NASED). She also served on two of EAC’s external advisory boards, the Technical Guidelines Development Committee 

(TGDC), which assists EAC in developing the Voluntary Voting System Guidelines (VVSG), and the EAC Standards 

Board. Before the creation of EAC, Ms. Miller served on the Election Administration Advisory Panel for the Federal 

Election Commission. She currently serves on the board of directors for the Election Center.

Ms. Miller holds a juris doctor degree from Northeastern University School of Law and a bachelor of arts from Boston 

College.
FISCAL YEAR 2013 ACTIVITIES REPORT – EAC BOARD OF ADVISERS LIST

NOTE: On January 25, 2012, the EAC General Counsel/Acting Executive Director issued a Memorandum 

suspending activity by the EAC advisory boards. The following roster from 

Fiscal Year 2012 lists the most recent membership following the suspension.

Appointed by First 

Name

Last

Name

Title City State

Architectural and 

Transportation Barrier 

Compliance Board

Ron Gardner National Federation of the 

Blind of Utah

Bountiful UT

Architectural and 

Transportation Barrier 

Compliance Board

Vacant

Chief, Public Integrity 

Section, Criminal Division, 

U.S. Dept. of Justice

Richard Pilger U.S. Department of Justice, 

Director, Election Crimes 

Branch

Washington DC

Chief, Voting Section, Civil

Division, U.S. Dept. of Justice

Chris Herren Chief, Voting Section Washington DC

Committee on House 

Administration – Ranking 

Member

Stewart Cohen Attorney Philadelphia PA

Committee on House 

Administration – Ranking 

Member

Donald Jones Advocate Willingboro NJ

Committee on House 

Administration – Chair

Keith Cunningham Special Projects Mgr. 

Elections Division, OH

Columbus OH

Committee on House 

Administration – Chair

Jill LaVine Registrar of Voters –

Sacramento County

Sacramento CA

Director, Federal Voting 

Assistance Program, U. S. 

Department of Defense

Robert Carey Director, FVAP Arlington VA

International Association of 

Clerks, Recorders, Election 

Officials and Treasurers

Robert Saar Executive Director, DuPage 

County Election 

Commission

Wheaton IL

International Association of 

Clerks, Recorders, Election 

Officials and Treasurers

Elizabeth 

“Libby”

EnsleyDeiterElection Commissioner Topeka KS

National Association of 

Counties

Helen Purcell Maricopa County Recorder Phoenix AZ

National Association of 

Counties

Wendy Noren Boone County Clerk Columbia MO

National Association of 

County Recorders, Election 

Officials and Clerks

Jan Kralovec Director of Elections, Cook 

County

Chicago IL

National Association of 

County Recorders, Election 

Officials and Clerks

Neal Kelley Registrar of Voters, Orange 

County

Santa Ana CA

National Association of 

Secretaries of State

Mark Ritchie Secretary of State, 

Minnesota

St. Paul MN

National Association of 

Secretaries of State

Beth Chapman Secretary of State, Alabama Montgomery AL

National Association of State 

Election Directors

Christopher Thomas Director of Elections,

State of Michigan

Lansing MI
FISCAL YEAR 2013 ACTIVITIES REPORT – EAC BOARD OF ADVISERS LIST

NOTE: On January 25, 2012, the EAC General Counsel/Acting Executive Director issued a Memorandum 

suspending activity by the EAC advisory boards. The following roster from 

Fiscal Year 2012 lists the most recent membership following the suspension.

Appointed by First 

Name

Last

Name

Title City State

National Association of State 

Election Directors

Linda Lamone Executive Director, MD 

State Board of Elections

Annapolis MD

National Conference of State 

Legislatures

Sue Landske Senator, Indiana State 

Senate

Cedar Lake IN

National Conference of State 

Legislatures

Thomas Reynolds Representative, Mississippi 

State Legislature

Charleston MS

National Governors Assn. Vacant

National Governors Assn. Vacant

Senate Rules & Admn. 

Committee - Ranking Member

Greg Bell Lieutenant Governor, State 

of Utah

Salt Lake City UT

Senate Rules & Admn. 

Committee – Ranking 

Member

Vacant

Senate Rules & Admn. 

Committee - Chair

James Dickson V.P. for Organizing & Civic 

Engagement, American 

Assn. of People with 

Disabilities 

Washington DC

Senate Rules & Admn. 

Committee – Chair

Barbara Bartoletti Legislative Director, League 

of Women’s Voters of NY 

State

N. Greenbush NY

The Election Center Doug Lewis Executive Director Houston TX

The Election Center Ernie Hawkins Chair, Board Of Directors Elk Grove CA

U.S. Commission on Civil 

Rights

Abigail Thernstrom Vice Chair McLean VA

U.S. Commission on Civil 

Rights

Roberta Achtenberg Commissioner San Francisco CA

U.S. House Minority Leader Vacant

U.S. House Speaker Tom Fuentes The Claremont Institute Lake Forest CA

U.S. Senate Majority Leader Dr. Barbara Simmons Researcher, Assn. for 

Computing Machinery

San Francisco CA

U.S. Senate Minority Leader Sarah Ball Johnson Executive Director, KY 

Board Of Elections

Frankfort KY

United States Conference of 

Mayors

Vacant

United States Conference of 

Mayors

Vacant
Fiscal Year 2013 Activities Report – EAC Standards Board Roster

NOTE: On January 25, 2012, the EAC General Counsel/Acting Executive Director issued a Memorandum suspending 

activity by the EAC advisory boards. The following roster from Fiscal Year 2012

lists the most recent membership following the suspension.

State Designee First Last Title City Stat

e

Alabama State Beth Chapman Secretary of State Montgomery AL

Alabama Local VACANT AL

Alaska State Gail Fenumiai Director, Division of Elections Juneau AK

Alaska Local Shelly Growden Election Systems Manager Fairbanks AK

American 

Samoa

State Soliai T. Fuimaono Chief Election Officer Pago Pago AS

American 

Samoa

Local Vaitoelau Filiga Deputy Director Pago Pago AS

Arizona State Amy Bjelland Deputy Secretary of State Phoenix AZ

Arizona Local Reynaldo Valenzuela Assistant Director of Elections Phoenix AZ

Arkansas State AJ Kelly Deputy Secretary of State Little Rock AR

Arkansas Local VACANT AR

California State Lowell Finley Deputy Secretary of State Sacramento CA

California Local Neal Kelley Orange County Registrar of Voters San Diego CA

Colorado State Wayne Munster Deputy Elections Director Denver CO

Colorado Local Gilbert Ortiz Pueblo County Clerk and 

Recorder

Pueblo CO

Connecticut State Peggy Reeves Assistant to Secretary of State for 

Elections, Legislation and 

Intergovernmental Affairs

Hartford CT

Connecticut Local Anthony Esposito Hamden Republican Registrar of 

Voters

Hamden CT

Delaware State Elaine Manlove Commissioner of Elections Dover DE

Delaware Local Howard 

G.

Sholl, Jr. Deputy Administrative Director Wilmington DE

District of 

Columbia

State VACANT Washington DC

District of 

Columbia

Local VACANT

Florida State VACANT FL

Florida Local Lori Edwards Polk County Supervisor of 

Elections

Bartow FL

Georgia State Tim Fleming Assistant Director of Elections 

Division

Atlanta GA

Georgia Local Lynn Bailey Executive Director Augusta GA

Guam State Gerald A. Taitano Executive Director Hagatna GU

Guam Local VACANT GU

Hawaii State Judy Gold Precinct Operations Section Head Honolulu HI

Hawaii Local Lyndon Yoshioka Kaua’i County Election 

Administrator

Lihu’e HI

Idaho State Timothy 

A.

Hurst Chief Deputy Coeur d'Alene ID

Idaho Local Patty Weeks Nez Perce County Clerk Lewiston ID

Illinois State Becky Glazier Assistant to Executive Director Springfield IL

Illinois Local Lance Gough ED, Chicago Bd of Election Comm Chicago IL
Indiana State Brad King Co-Director, Indiana Election 

Division

Indianapolis IN

Indiana Local Fran Satterwhite Scott County Circuit Court Clerk Scottsburg IN

Iowa State Sarah Reisetter Director of Elections Des Moines IA

Iowa Local Ben Steines Winneshiek County Auditor & 

Commissioner of Elections

Decorah IA

Kansas State Bryan Caskey Assistant State Election Director Topeka KS

Kansas Local Donald Merriman Saline County Clerk Saline KS

Kentucky State VACANT KY

Kentucky Local Kevin Mooney Bullitt County Clerk Shepherdsville KY

Louisiana State Angie Rogers Louisiana Commissioner of 

Elections

Baton Rouge LA

Louisiana Local H. Lynn Jones, II Calcasieu Parish Clerk of Court Lake Charles LA

Maine State Julie L. Flynn Deputy Secretary of State Augusta ME

Maine Local Lucette Pellerin City Clerk Saco ME

Maryland State Nikki 

Baines

Trella Election Reform Director Annapolis MD

Maryland Local Katie Brown Election Director, Baltimore 

County Board of Elections

Catonsville MD

Massachusett

s

State William F. Galvin Secretary of the Commonwealth Boston MA

Massachusett

s

Local John McGarry Executive Director, Election 

Commission

Brockton MA

Michigan State Sally Williams Manager, Elections Support 

Section

Lansing MI

Michigan Local Janet Roncelli Bloomfield Township Clerk Bloomfield Hills MI

Minnesota State Gary Poser Director of Elections St. Paul MN

Minnesota Local Sharon K. Anderson Cass County Auditor-Treasurer Walker MN

Mississippi State Heath Hillman Assistant Secretary of State –

Elections

Jackson MS

Mississippi Local Robert Harrell Circuit Clerk, Clay County West Point MS

Missouri State Leslye Winslow Senior Counsel to Secretary of 

State

Jefferson City MO

Missouri Local Richard T. Struckhoff Greene County Clerk Springfield MO

Montana State Jorge Quintana Chief Legal Counsel Helena MT 

Montana Local Charlotte Mills Gallatin County Clerk and 

Recorder

Bozeman MT 

Nebraska State John Gale Secretary of State Lincoln NE

Nebraska Local David Dowling Cedar County Clerk & Election 

Commissioner

Hartington NE

Nevada State Scott Gilles Deputy Secretary of State for 

Elections

Carson City NV

Nevada Local Harvard 

L.

Lomax Clark County Registrar of Voters North Las 

Vegas

NV

New 

Hampshire

State Anthony Stevens Assistant Secretary of State Concord NH

New 

Hampshire

Local Robert Dezmelyk Moderator, Town of Newton Newton NH

New Jersey State Robert Giles Director Trenton NJ

New Jersey Local Linda Von Nessi Clerk of the Board Newark NJ

New Mexico State Bobbi Shearer Bureau of Elections Director Santa Fe NM

New Mexico Local Lynn Ellins Dona Ana County Clerk Las Cruces NM
New York State Robert Brehm Co-Executive Director/Chief 

Election Official

Albany NY

New York Local Robert Howe Cortland County Commissioner Cortland NY

North Carolina State Gary Bartlett Executive Director, State Board of 

Elections

Raleigh NC

North Carolina Local Deborah 

J.

Bedford Director of Elections Rutherford NC

North Dakota State James Silrum Deputy Secretary of State Bismarck ND

North Dakota Local Michael 

M.

Montplaisir Cass County Auditor Fargo ND

Ohio State Matt Masterson Deputy Elections Administrator Columbus OH

Ohio Local Steven Harsman Director, Montgomery County 

Board of Elections

Dayton OH

Oklahoma State Thomas Prince Chairman, State Election Board Edmond OK

Oklahoma Local Doug Sanderson Secretary, Oklahoma County 

Election Board

Oklahoma City OK

Oregon State Steve Trout Director Salem OR

Oregon Local Tamara Green Baker County Clerk Baker City OR

Pennsylvania State VACANT PA

Pennsylvania Local VACANT PA

Puerto Rico State María D. Santiago 

Rodríguez

First Vice President San Juan PR

Puerto Rico Local Nestor J. Colόn 

Berlingeri

Second Vice President San Juan PR

Rhode Island State Robert Kando Executive Director, State Board of 

Elections

Providence RI

Rhode Island Local VACANT RI

South 

Carolina

State Marci Andino Executive Director Columbia SC

South 

Carolina

Local Edith Redden Director, Williamsburg County 

Voter Registration

Kingstree SC

South Dakota State Aaron Lorenzen Director of Elections Pierre SD

South Dakota Local Patty McGee Sully County Auditor Onida SD

Tennessee State Mark Goins State Coordinator of Elections Nashville TN

Tennessee Local Marshall McKamey Campbell County Election 

Commissioner

LaFollette TN

Texas State Paul Miles Senior Attorney/Voting System 

Examiner

Austin TX

Texas Local Dana DeBeauvoir Travis County Clerk Austin TX

Utah State Mark Thomas Director of Elections Salt Lake City UT

Utah Local Robert Pero Carbon County Clerk Price UT

Vermont State Kathleen Scheele Director of Elections Montpelier VT

Vermont Local Melissa Ross Hinesburg Town Clerk Hinesburg VT

Virgin Islands State John Abramson, 

Jr.

Supervisor of Elections Kingshill, St. 

Croix

VI

Virgin Islands Local Corinne Halyard 

Plaskett

Deputy Supervisor of Elections Kingshill, St. 

Croix

VI

Virginia State Don Palmer Secretary, Virginia State Board of 

Elections

Richmond VA 

Virginia Local Renee Andrews Secretary, City of Falls Church 

Electoral Board

Falls Church VA 
Washington State Shane Hamlin Co-Director of Elections Olympia WA

Washington Local Kristina Swanson Cowlitz County Auditor Kelso WA

West Virginia State Layna ValentineBrownHAVA Coordinator Charleston WV

West Virginia Local Jeff Waybright Jackson County Clerk Ripley WV

Wisconsin State Nathaniel Robinson Election Division Administrator Madison WI

Wisconsin Local Sandra L. Wesolowski Franklin County Clerk Franklin WI

Wyoming State Peggy Nighswonger State Election Director Cheyenne WY

Wyoming Local Julie Freese Fremont County Clerk Lander WY
Fiscal Year 2013 Activities Report

Technical Guidelines Development Committee List

NOTE: On January 25, 2012, the EAC General Counsel/Acting Executive Director issued 

a Memorandum suspending activity by the EAC advisory boards. The following roster 

from Fiscal Year 2012 lists the most recent membership following the suspension.

Appointed by First Last Title City State

Director of NIST Dr. Patrick Gallagher Committee Chair, Deputy Secretary of 

Commerce and Director of the National 

Institute of Standards and Technology

Gaithersburg MD

Standards Board Donald Palmer Secretary of Elections, Commonwealth of 

Virginia

Richmond VA

Standards Board Don Merriman Saline (KS) County Clerk and Election 

Officer

Salina KS

Board of 

Advisors

Linda Lamone Maryland Administrator of Elections Annapolis MD

Board of 

Advisors

Helen Purcell Recorder, Maricopa County Arizona Phoenix AZ

Access Board VACANT

Access Board Philip Jenkins Accessibility Consultant, Business 

Development Consultant and Senior 

Engineer, IBM Human Ability and 

Accessibility Center

Austin TX

ANSI Dr. David Wagner Professor, University of California -

Berkeley

Berkeley CA

IEEE VACANT

NASED VACANT

NASED Matt Masterson Deputy Election Administrator, Office of 

the Ohio Secretary of State

Columbus OH

Other Tech/Sci Dr. Steven Bellovin Professor of Computer Science, Columbia, 

University

New York NY

Other Tech/Sci Dr. Diane 

Cordry

Golden Program Coordinator, Association of 

Assistive Technology Act Programs

Grain Valley MO

Other Tech/Sci Dr. 

Douglas

Jones Associate Professor, Department of 

Computer Science, University of Iowa

Iowa City IA

Other Tech/Sci Edwin Smith, III Vice President, Compliance and 

Certification, Dominion Voting Systems

Longmont CO

Access Board = Architectural and Transportation Barrier Compliance Board
Certified Systems

Manufacturer Voting System (Name/Version) Testing Standard

Dominion Democracy Suite 4.0 2005 VVSG 

Dominion Democray Suite 4.14 (Modification) 2005 VVSG

Dominion Democray Suite 4.14A (Modification) 2005 VVSG

Dominion Democray Suite 4.14B (Modification) 2005 VVSG

Dominion (Premier) Assure 1.3 (Modification) 2002 VSS

ES&S Unity 3.4.0.0 (Modification) 2002 VSS

ES&S Unity 3.2.1.0

Previously Unity 3.0.1.0 & Unity 3.0.1.1 w. ATS 1.3 2002 VSS

ES&S Unity 3.2.0.0 Rev. 3 (Modification) 2002 VSS

ES&S/ Dominion (Premier) Assure 1.2 2002 VSS

ES&S EVS 5.0.0.0 2005 VVSG 

MicroVote EMS Ver. 4.0B (Modification) 2005 VVSG 

MicroVote EMS Ver. 4.0 2005 VVSG 

Unisyn OpenElect v.1.1 (Modification) 2005 VVSG

Unisyn OpenElect v.1.0.1 (Modification) 2005 VVSG

Unisyn OpenElect 1.0 2005 VVSG 

Unisyn OpenElect 1.2 (Modification) 2005 VVSG 

Systems Under Test

Manufacturer Voting System (Name/Version) Testing Standard

ES&S Unity 3.4.1.0 (Modification) 2002 VSS 

ES&S EVS 5.0.1.0 (Modification) 2005 VVSG

ES&S EVS 5.2.0.0 (Modification) 2005 VVSG

Hart Verity Voting 1.0 2005 VVSG
U. S. Election Assistance Commission

1335 East-West Highway

Suite 4300

Silver Spring MD 20910-3225

www.eac.gov