OMB Control No. 3265-0006 Expiration Date 3/31/2021 i 

U.S. ELECTION ASSISTANCE COMMISSION (EAC) 

2018 Election Administration and Voting Survey (EAVS) 

The ongoing process of improving America’s election systems relies in part on having accurate data 

about the way Americans cast their ballots. In 2002, Congress chartered the U.S. Election Assistance

Commission (EAC) to collect information on the state of American elections and make it widely 

available to policymakers, advocates, scholars, journalists and the general public. Since 2004, the 

Commission has sponsored a biennial survey as its primary tool for fulfilling that mission. We are 

pleased to present the 2018 Election Administration and Voting Survey (EAVS), and we ask for your 

help in making it the most complete and accurate survey in its history. 

The questions below ask for information about ballots cast, voter registration, overseas and military 

voting, Election Day activities, voting technology, and other important issues. 

The EAC recognizes the burden that asking for these data places on state and local election officials, 

and we have worked to minimize that burden as much as possible. In advance, we thank you for your 

cooperation and look forward to answering any questions you might have. 

Information supplied by: 

Name Title 

Office/Agency Name 

Address 1

Address 2 

City State Zip Code

Email Address

Telephone Fax Number 

The section concerning the Uniformed and Overseas Citizens Voting Act (UOCAVA) serves as the 

EAC’s standardized format for state reporting of UOCAVA voting information as required by 42 

U.S.C. §1973ff-1. States that complete and timely submit this section to the EAC will fulfill their 

UOCAVA reporting requirement under 42 U.S.C. §1973ff-1(c). 

Additionally, EAC is mandated by the National Voter Registration Act (NVRA) to collect information 

from states concerning the impact of that statute on the administration of federal elections. With 

this information, EAC is required to make a report to Congress and provide recommendations for 

the improvement of federal and state procedures, forms, and other NVRA matters. States that 

respond in a timely manner to all questions in this survey concerning voter registration-related 

matters will meet their NVRA reporting requirements under 42 U.S.C. § 1973gg-7 and EAC 

regulations. 
 

 

 

 

 

 

 

 

 

Table of Contents

Instructions for Completing the 2018 Election Administration and Voting Survey .................................1

Section A: Voter Registration....................................................................................................................... 2

Total Registrations: Questions A1 and A2.............................................................................................. 2

A1. Total Number Registered and Eligible Persons, Active and Inactive..........................................3

A2. Same Day Voter Registration........................................................................................................ 4

Registration Forms Processed: Questions A3–A7................................................................................. 4

A3. Total Registration Forms Processed: 2016 to 2018................................................................... 4

A4–A7. Total Registration Forms Processed, by Source ................................................................... 6

Confirmation of Registration Notices and Removals: Questions A8 and A9........................................8

A8. Total Confirmation of Registration Notices Sent to Voters .........................................................8

A9. Total Voters Removed from Registration Rolls: 2016 to 2018............................................... 10

Section B: Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) ...................................... 11

UOCAVA Voters Registered and Eligible: Question B1........................................................................ 12

B1. Total Registered and Eligible UOCAVA Voters........................................................................... 13

FPCAs Received, Accepted, and Rejected: Questions B2–B4 ........................................................... 14

B2. Federal Post Card Applications Received................................................................................. 14

B3. Federal Post Card Applications Rejected.................................................................................. 15

B4. Federal Post Card Applications Rejected Because Late.......................................................... 15

UOCAVA Ballots Transmitted: Questions B5–B8 ................................................................................ 16

B5–B8. UOCAVA Ballots Transmitted to Voters .............................................................................. 16

UOCAVA Ballots Returned: Questions B9–B12................................................................................... 17

B9–B12. Transmitted Ballots Returned by Voters: Postal Mail, Email, Other .............................. 17

B13: Ballots Returned Undeliverable .............................................................................................. 18

UOCAVA Ballots Counted: Questions B14–B17.................................................................................. 19

B14–B17. Transmitted Ballots Counted: Postal Mail, Email, Other.............................................. 19

UOCAVA Ballots Rejected: Questions B18–B22 ................................................................................. 20

B18–22. Total Number of UOCAVA Ballots Rejected and Reasons for Rejection ........................ 20

Federal Write-in Absentee Ballots: Questions B23–B26 ................................................................... 21

B23–B26. Federal Write-in Absentee Ballots Received, Counted, and Rejected......................... 21

Section C: Domestic Civilian By-Mail Voting............................................................................................ 22

Transmitted Civilian By-Mail Ballots: Questions C1-C2 ...................................................................... 22

C1. Total By-Mail Ballots Transmitted.............................................................................................. 23

OMB Control No. 3265-0006 Expiration Date 3/31/2021 ii 
 

 

 

 

 

 

 

 

 

 

 

C2. Ballots Sent to Permanent By-Mail Voters................................................................................ 24

Returned and Rejected Ballots: Questions C3–C4............................................................................. 24

C3. Total Number of By-Mail Ballots Returned and Counted......................................................... 24

C4. Number of By-Mail Ballots Rejected, by Reason Rejected ...................................................... 25

Section D: Total Votes Cast and In-Person Voting .................................................................................. 26

Total Votes Cast: Question D1 ............................................................................................................. 26

D1. Total Votes Cast ......................................................................................................................... 26

Total In-Person Voting: Question D2.................................................................................................... 27

D2. Total In-Person Voting................................................................................................................ 27

Precincts and Polling Places: Questions D3–D5 ................................................................................ 27

D3. Total Number of Precincts ......................................................................................................... 27

D4–D5. Total Number of Physical Polling Places (Election Day and Early Voting) ....................... 28

Poll Workers: Questions D6–D8 .......................................................................................................... 28

D6–D7. Total Number of Poll Workers ............................................................................................ 29

D8. Age of Poll Workers .................................................................................................................... 29

D9. Ease of Recruiting Poll Workers ................................................................................................ 30

Section E: Provisional Ballots................................................................................................................... 31

Questions E1 and E2 ............................................................................................................................ 32

E1. Total Provisional Ballots Submitted and Adjudication ............................................................. 32

E2. Reasons Provisional Ballots Rejected....................................................................................... 33

Section F: Voter Participation and Election Technologies ...................................................................... 34

Questions F1 and F2 ............................................................................................................................ 34

F1. Total Participation in the 2018 Election ................................................................................... 34

F2. Source of Data on Total Participation in the 2018 Election .................................................... 35

Poll Books: Questions F3–F4............................................................................................................... 36

F3–F4. Use of Electronic and Paper Poll Books ............................................................................. 36

Voting Technologies: Questions F5–F11............................................................................................. 37

F5–F11. Voting Equipment Used..................................................................................................... 37

Location of Vote Tally: Question F12................................................................................................... 40

F12. Location for Where Votes are Tallied ...................................................................................... 40

F13. General Comments .................................................................................................................. 41

OMB Control No. 3265-0006 Expiration Date 3/31/2021 iii 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 1 

Instructions for Completing the 2018 Election Administration and Voting Survey

1. This survey collects information on election administration issues in local election offices that are 

responsible for the administration of the November 2018 general election. All data should be 

reported at the level of the local jurisdiction. However, the state- or territorial-level election office 

may fill out any or all of the information on behalf of the local election offices under its 

jurisdiction. 

2. You will find it helpful to read an entire section before answering any of the questions in that 

section. 

3. Do not leave items blank—always provide an answer to the question asked. If needed, use the 

“Data not available” or “Other” categories discussed below. Please use the comment boxes as 

needed to provide us with additional information regarding how you answered the questions, 

including any explanations about the quality of the data you are providing. This will help us 

analyze and present the data more accurately. Your explanations do not need to be detailed or 

lengthy; we can contact you for further information if needed. 

4. Please attempt to record data according to the categories as they are defined in the question. If 

your jurisdiction uses a different data classification scheme (for instance, your jurisdiction 

collects data in such a way that combines two or more categories listed in a question), then you 

can use the space provided for “Other” to provide numbers and details on these categories. If 

you report information in the “Other” field, please use the comment boxes to provide an 

explanation for the answer.
OMB Control No. 3265-0006 Expiration Date 3/31/2021 2 

Section A: Voter Registration

The goal of Section A is to understand the ways in which individuals registered to vote in each 

jurisdiction between 2016 and 2018, and the efforts made to remove individuals who should no 

longer be registered. 

This section of the EAVS asks for four types of data: 

1. How many individuals were registered to vote for the 2018 general election? 

2. How many voter registration forms were processed from the close of registration for the 

2016 general election through the close of registration for the 2018 general election? 

3. How many confirmations of registration notifications did your jurisdiction send to registered 

voters from the close of registration for the 2016 general election through the close of 

registration for the 2018 general election? 

4. How many registered voters were removed from the voter registration rolls from the close of 

registration for the 2016 general election through the close of registration for the 2018 

general election? 

Total Registrations: Questions A1 and A2

Questions A1 and A2 ask about individuals who were registered and eligible to vote in the 2018 

general election. This includes all individuals who were registered to vote and included on the final 

voter registration rolls for the election. For states with Election Day voter registration, include all 

individuals who registered to vote through the close of the polls on Election Day. 

Please DO NOT include: 

Individuals who registered to vote after the close of registration for the 2018 general election 

and were not be eligible to vote in the election, or 

Persons under the age of 18 registered under a “pre-registration” program. 

If your jurisdiction’s number includes any special groups or situations that we should be aware of, 

please use the A1 Comments box to explain. 

EAC is mandated by the National Voter Registration Act (NVRA) to collect information from states 

concerning the impact of that statute on the administration of federal elections. With this 

information EAC is required to make a report to Congress and provide recommendations for the 

improvement of federal and state procedures, forms, and other NVRA matters. States that 

respond in a timely manner to all questions in this survey concerning voter registration-related 

matters will meet their NVRA reporting requirements under 42 U.S.C. § 1973gg-7 and EAC 

regulations. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 3 

A1. Total Number Registered and Eligible Persons, Active and Inactive

For question A1, report the total number of people (not votes or ballots) who were registered and 

eligible to vote in the November 2018 general election. If your jurisdiction differentiates between 

active and inactive voters, report the number of active voters in A1b and inactive voters in A1c. If 

your state does not make this differentiation, report your total number of registered voters again in 

A1b and enter -88 (negative 88) as the response to A1c. 

Type of Registered Voter Total

A1a. TOTAL number of registered and eligible voters: 

Do not include any persons under the age of 18 who may be registered 

under a “pre-registration” program or registered after the 2018 deadline 

for registration. 

A1b. TOTAL number of active voters: 

Fully eligible voters who have no additional processing requirements to 

fulfill before voting. 

A1c. TOTAL number of inactive voters: 

Voters who remain eligible to vote but require address verification under 

the provisions of the National Voter Registration Act. 

A1 Comments

Answering All Questions

Please provide an answer to all of the items in Section A.

If the question is not applicable to your state/jurisdiction—for example, if your state does 

not have inactive voters —please enter -88 (negative 88) as the response to question A1c. 

If the question is applicable to your state but your jurisdiction does not have the data 

necessary to answer the question—for example, if your state does have inactive voters but 

your jurisdiction does not track those data—please enter -99 (negative 99) as the 

response to the question. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 4 

A2. Same Day Voter Registration

For question A2, report the number of individuals who utilized same day voter registration for the 

2018 general election. This question includes jurisdictions in states that have formal Election Day 

registration or same day registration and those states that have other situations that provide 

Election Day registration or same day registration. This question includes jurisdictions in states that 

permit Election Day registration for voting for office of President, such as Alaska and Rhode Island. 

Note that this question is about registration forms, and not ballots cast or votes. 

If your state’s laws allowed any voters to register and then vote on the same day—including same day 

registration occurring because of an overlap between early voting and the close of voter 

registration—report the total number of registration forms received on those days in which it was 

possible to both register for and vote in the November 2018 general election on the same day. 

Total

A2a. TOTAL new same day registrations

A2 Comments

Registration Forms Processed: Questions A3–A7

These questions ask about the number of registration forms processed in your jurisdiction from the 

close of registration for the November 2016 general election through the close of registration for the

November 2018 general election. For example, a state with a voter registration deadline of 15 days 

before Election Day should include all forms received 14 days before the 2016 Election Day through 

15 days before the 2018 Election Day. In states with same day voter registration or Election Day 

registration, all registrations received after the close of the polls on Election Day in 2016 until the 

close of the polls on Election Day 2018 should be included in your answers. 

A3. Total Registration Forms Processed: 2016 to 2018

For question A3a, report the total number of forms your jurisdiction received from all sources during 

the period from the close of registration for the November 2016 general election until the close of 

registration for the November 2018 general election. Include any forms that were processed, such 

as changes to name, party or address, duplicates, or pre-registrations. If applicable, also include 

here any Election Day or same day registrations and any registrations from special categories of 

voters who may have extended voter registration deadlines, such as returning military personnel. 

Then, divide the total number of forms received (A3a) into the categories listed in A3b through A3g. 

Use item A3h for any registration forms that cannot be placed into any of the categories specified in 

A3b through A3g. 

Registrations from Election Day and special category voters should be included in the appropriate 

category (e.g., new valid registration or change of name). 

[See next page]
OMB Control No. 3265-0006 Expiration Date 3/31/2021 5 

Type of Registration Form Received Total

A3a. TOTAL registration forms received:

All registration forms received between the close of registration for the 

November 2016 general election and the close of registration for the 

November 2018 general election. 

A3b. New valid registrations (excluding pre-registrations of persons under 

18): 

All successful registrations that were not invalidated or rejected and did 

not duplicate or modify a previously existing registration in the jurisdiction. 

A3c. New “pre” registrations of persons under age 18: 

All registrations submitted by persons under the age of 18 years so that 

they will be registered when they become of voting age. 

A3d. Duplicates of existing valid registrations:

Applications to register to vote submitted by persons already registered to 

vote at the same address, under the same name and personal information 

(e.g., date of birth, social security number, driver’s license), and the same 

political party (where applicable). 

A3e. Invalid or rejected (other than duplicates):

Registrations that did not meet the requirements of eligibility because they

were not completed properly or the individual was excluded from being 

able to register in a jurisdiction. 

A3f. Changes to name, party, or within-jurisdiction address change: 

Registrations that modified or edited voter information for individuals with 

current valid registrations. 

A3g. Address changes that cross jurisdiction borders: 

Registrations that modified or edited the address of persons with current 

valid registrations, where the address change places them in a different 

jurisdiction (such as a different county) from their current registration. 

A3h. Other: 

A3i. Other:

A3j. Other:

A3 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 6 

A4–A7. Total Registration Forms Processed, by Source

For question A4, divide the total number of voter registration forms reported in question A3a 

according to source of the form. Then, for each source, divide the forms into the categories of new 

registrations (A5), duplicates of an existing registration (A6), and invalid or rejected registrations 

(A7). 

Questions A6 and A7 are mutually exclusive—duplicate registrations included in A6 should not be 

included as invalid or rejected registrations in A7, and vice versa. 

For items a–i, it is important to focus on the mode used to submit the registration application. For 

example, if the voter submits a registration form online using the state’s online voter registration 

portal, this is an online voter registration and the total number received would be put in A4c. This 

would be considered an online voter registration even if the voter accessed the online voter 

registration system at a state public assistance office or at the office of an agency that primarily 

serves individuals with disabilities. In addition, it does not matter which agency hosts the voter 

registration system. For example, if your state motor vehicle office hosts the online voter registration 

system, then applications using the system are still online voter registration applications, not an 

application from the DMV. 

For A4c—A7c (registrations submitted via the internet), only include registration forms that were 

completed and submitted through a web-based online voter registration system. A form that was 

filled out online but submitted via email or printed and submitted via mail should be included under 

A4a, A5a, A6a or A7a in row a—“Individual voters submitting applications by mail, fax, or email.” 

[See next page] 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 7 A4a through A4j: Divide the total number of all registration forms received (as reported in A3a) into the following sour

A5a through A5j: Divide the total number of new registration forms received (as reported in A3b) into the following soA6a through A6j: Divide the total number of duplicate registration forms received (as reported in A3d) into the followinA7a through A7j: Divide the total number of invalid or rejected registration forms (as reported in A3e) received into th

A4. Total forms received A5. New registrations A6. Duplicate of existing registrations 

TOTAL A3a A3b A3d a. Individual voters submitting applications by mail, fax, or email b. Individual voters registering in person at the election/registrar’s office c. Individual voters submitting forms via web-based online registration system d. Motor vehicle offices or other offices that issue driver’s licenses (this would include automatic registration) e. Public assistance offices mandated as registration sites under NVRA f. State-funded agencies primarily serving persons with disabilities g. Armed forces recruitment offices h. Other agencies designated by the state not mandated by NVRA i. Registration drives from advocacy groups or political parties j. Other k. Other l. Other A4–A7 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 8 

Confirmation of Registration Notices and Removals: Questions A8 and A9 

These questions ask about the total number of confirmation notices as defined under National Voter 

Registration Act (NVRA) Section 8 (d) (1) (B) and Section 8 (d) (2). Although NVRA distinguishes 

between “confirmation notices” and “removal notices,” some jurisdictions refer to “confirmation 

notices” as “removal notices” or something else. If your state is exempt from NVRA, please provide 

the information on confirmation notices as requested, but explain in the A8 comments box why 

voters received a confirmation notice and include any differences from the NVRA’s definition of 

“confirmation notices.” 

A8. Total Confirmation of Registration Notices Sent to Voters 

For question A8a, report the total number of confirmation notices sent to voters in the period 

between the close of registration for the November 2016 general election and the close of 

registration for the November 2018 general election. These are notices that are sent out to 

registrants because either 1) there is an indication that the registrant no longer resides in the 

registrar’s jurisdiction, or 2) the voter has not voted or appeared to vote in a federal election during 

the period.

Next, for questions A8b–A8e, divide the total number of confirmation notices mailed (as reported in 

A8a) into the listed categories. Use item A8f for notices that cannot be placed into any of the 

categories specified in A8b–A8e. The amounts should sum to the total provided in A8a. 

[See next page]
OMB Control No. 3265-0006 Expiration Date 3/31/2021 9 

Type of Confirmation Notice Total

A8a. TOTAL number of confirmation notices sent to registered voters: 

The total number of confirmation of registration notices sent to voters 

during the same two-year registration period used in question A3. Include 

both the notices sent because there was an indication that the registrant 

no longer resides in the jurisdiction and the notices sent because the 

voter has not voted or attempted to vote during the two-year period.

A8b. Received back from voters confirming registration: 

The total number of notices returned that confirmed an individual was still 

eligible to vote in the jurisdiction. 

A8c. Received back confirming registration should be invalidated: 

The total number of notices returned that confirmed an individual was no 

longer eligible to vote in the jurisdiction or no longer wanted to be 

registered to vote. 

A8d. Returned back as undeliverable: 

The total number of notices returned by the post office because the U.S.

Postal Service could not deliver the notice. 

A8e. Status unknown (neither received confirmation nor returned 

undeliverable): 

Any notice that was sent to a voter but was not received back confirming 

registration (A8b), confirming invalidation (A8c), or returned as 

undeliverable (A8d). 

A8f. Other

A8g. Other

A8h. Other

A8 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 10 

A9. Total Voters Removed from Registration Rolls: 2016 to 2018

For question A9a, report the total number of voters removed from the voter registration rolls in your 

jurisdiction in the period between the close of registration for the November 2016 general election 

and the close of registration for the November 2018 general election. Note that this question asks 

for those ineligible to vote, not those moved into an “inactive” status. 

Next, for questions A9b–A9g, divide the total number of voters removed (as reported in A9a) into the 

categories listed below. The amounts should sum to the total provided in A9a. 

Reason for Removal Total

A9a. TOTAL number of voters removed: 

Include only those completely removed from the list of registered voters, 

not records moved to an inactive list.

A9b. Moved outside jurisdiction

A9c. Death

A9d. Disqualifying felony conviction 

A9e. Failure to respond to notice sent and failure to vote in two most 

recent federal elections 

A9f. Declared mentally incompetent 

A9g. Voter request to be removed for reasons other than those listed 

above 

A9h. Other: 

A9i. Other:

A9j. Other:

A9 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 11 

Section B: Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA)

The goal of Section B is to understand the voters covered under the Uniformed and Overseas 

Citizens Absentee Voting Act (UOCAVA) in your jurisdiction. The questions in this section of the survey 

reflect the need to fully understand the UOCAVA voting process, which serves an important 

population segment of the American electorate. This section of the EAVS asks for five types of data: 

1. How many individuals were registered and eligible to vote in 2018 as a UOCAVA voter? 

How many Federal Post Card Applications (FPCA) were received by the election office, how 

many were accepted, and how many were rejected? 

How many ballots were transmitted to and returned by UOCAVA voters? 

How many ballots returned by UOCAVA voters were counted and how many were rejected? 

How many Federal Write-in Absentee Ballots (FWAB) were received and how many were 

rejected or accepted? 

2.

3.

4.

5.

Types of UOCAVA Voters 

UOCAVA serves several populations of U.S. citizens. Below are the UOCAVA voter categories that are 

listed on the FPCA and how they correspond to the voter-type categories that are in this section of 

the survey:

Uniformed Services 

voters—domestic or 

foreign 

Non-military/civilian 

overseas voter 

I am a member of the Uniformed Services or Merchant Marine 

on active duty 

OR

I am an eligible spouse or dependent 

I am a U.S. citizen residing outside of the United States, and I 

intend to return 

I am a U.S. citizen residing outside of the United States, and my 

return is not certain 

I am a U.S. citizen and have never resided in the United States 

It is very important to remember that the spouse or dependent of a Uniformed Services member or 

member of the Merchant Marine is also considered a Uniformed Services voter under UOCAVA. 

Military spouses and dependents should be categorized as Uniformed Services voters, not as civilian 

overseas voters or “Other." 

There is a federal definition of UOCAVA and an individual who registers and requests an absentee 

ballot using a Federal Post Card Application (FPCA) is covered by UOCAVA. However, your state may 

cover additional individuals under UOCAVA; for example, a National Guard member activated on 

state orders is often considered a UOCAVA voter under state law. Your state may also allow people to 

request UOCAVA status using a state form or another mechanism. For most of Section B, use your 

state’s definition of UOCAVA to answer the question. For the questions that specifically ask about 

FPCAs, only report data on those voters covered by UOCAVA who submitted an FPCA. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 12 

Types of UOCAVA Absentee Ballots

Section B asks about two types of absentee ballots:

Transmitted ballots: These are ballots your office sent to voters, including ballots sent via postal 

mail, email, fax, or other modes. 

Federal Write-in Absentee Ballots (FWAB): These are ballots that originated from UOCAVA voters who 

did not receive their requested absentee ballots in time. On the FWAB, the voter lists each office and 

either the candidate’s name or party for whom the voter is casting a vote. 

UOCAVA Voters Registered and Eligible: Question B1 

This question asks about the number of registered voters covered under UOCAVA for the 2018 

general election. 

States may differ in how they grant UOCAVA status to voters, so please apply the guidelines your 

state follows. 

For some states, this may be the total number of voters that registered and requested a 

ballot using an FPCA for the November 2018 general election. 

For other states, this number might also include voters that did not register using an FPCA 

but identified themselves as a UOCAVA voter at some point during the voting process, such 

as on a state voter registration form. 

For 2018, Section B includes the Federal Voting Assistance Program (FVAP) Post-Election Voting 

Survey of Local Election Officials. In 2014, the EAC incorporated these questions for those states 

reporting UOCAVA voting information as required by 42 U.S.C. §1973ff-1. States that complete 

and submit this section on time to the EAC will fulfill their UOCAVA reporting requirement under 

42 U.S.C §1973ff-1(c). 

Pursuant to UOCAVA, this section collects various data elements needed to determine: (1) the 

combined number of absentee ballots transmitted to UOCAVA voters; (2) the combined number of 

ballots returned by UOCAVA voters; and (3) the combined number of returned ballots cast by 

UOCAVA voters (the number of cast ballots is practically determined by collecting data concerning 

the total votes counted and rejected). 

Answering All Questions

Please provide an answer to all of the items in Section B. 

If the question is not applicable to your state/jurisdiction—for example, if your state does 

not reject a UOCAVA ballot solely because it does not have a postmark—please enter -88 

(negative 88) as the response to question B21. 

If the question is applicable to your state but your jurisdiction does not have the data 

necessary to answer the question—for example if your state rejects UOCAVA ballots 

without a postmark but your jurisdiction does not track those data—please enter -99 

(negative 99) as the response to the question. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 13 

In states where a person’s FPCA remains valid across elections without requiring a new FPCA or 

other notification to be provided, include all UOCAVA voters who returned an FPCA this year or who 

continued to have UOCAVA status from a previous request. 

B1. Total Registered and Eligible UOCAVA Voters

For question B1a, report the total number of registered and eligible voters in your jurisdiction who 

were covered by UOCAVA in the November 2018 general election. 

For questions B1b and B1c, separate the number of registered and eligible voters that were reported 

in B1a into the categories Uniformed Services voters or non-military/civilian overseas voters. The 

amounts should sum to the total provided in B1a. If you are unable to distinguish between different 

UOCAVA voter types, complete B1a and enter -99 (negative 99) for B1b–B1c. 

Provide any comments about the nuances of how your jurisdiction categorizes registered UOCAVA 

voters in the B1 Comments box. 

Category of UOCAVA Voters Total

B1a. TOTAL registered and eligible: 

Report the total number of registered voters covered under UOCAVA for 

the November 2018 general election. Include active and inactive voters 

and any persons who might have registered as UOCAVA prior to or on 

Election Day. 

If the total number of registered and eligible voters who were covered by 

UOCAVA in the November 2018 general election in your jurisdiction is 

zero, report “0” for B1a. 

B1b. Uniformed Services voters (members of the Uniformed Services and 

their eligible dependents)—domestic or foreign 

B1c. Non-military/civilian overseas voters

B1 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 14 

FPCAs Received, Accepted, and Rejected: Questions B2–B4

These questions ask about Federal Post Card Applications (FPCA), which are federal forms that 

states are required to process from voters covered by UOCAVA. For this question, focus on the total 

number of UOCAVA-registered voters provided in B1a and identify how many used an FPCA to 

register and request an absentee ballot. 

B2. Federal Post Card Applications Received 

For B2a, report the total number of FPCAs received from UOCAVA voters for the November 2018 

general election. 

Next, for questions B2a–B2c, separate the total number of FPCAs received from UOCAVA voters into 

the categories Uniformed Services voters or non-military/civilian voters. The amounts should sum to 

the total provided in B2a.

Category of UOCAVA Voters Total

B2a. TOTAL Federal Post Card Applications (FPCA) from UOCAVA voters: 

Include any ballot request for the November 2018 general election that 

originated from an FPCA, regardless of the year of submission. Only 

include FPCA requests; do not include absentee ballot requests that 

originated from a state absentee voter registration form or other source. 

B2b. Uniformed Services voters (members of the Uniformed Services 

and their eligible dependents)—domestic or foreign 

B2c. Non-military/civilian overseas voters

B2 Comments:
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B3. Federal Post Card Applications Rejected

For question B3a, report the total number of FPCAs rejected from UOCAVA voters. Rejected FPCAs 

should include any forms that did not meet full eligibility requirements for triggering the transmission

of a blank ballot. Reasons might include missing information, lack of a signature, a missed deadline, 

or overall ineligibility. 

For questions B3b–B3d, divide the total number of FPCAs rejected into the categories Uniformed 

Services voters or non-military/civilian voters. The amounts should sum to the total provided in B3a. 

Category of UOCAVA Voters Total 

B3a. TOTAL REJECTED Federal Post Card Applications (FPCA) from all UOCAVA 

voters: 

Include any ballot request for the November 2018 general election that 

originated from an FPCA that was rejected, regardless of the year of submission.

Only include FPCA requests; do not include absentee ballot requests that 

originated from a state absentee voter registration form or other source. 

B3b. REJECTED FPCAs received from Uniformed Services voters (members of 

the Uniformed Services and their eligible dependents)—domestic or foreign 

B3c. REJECTED FPCAs received from non-military/civilian overseas voters 

B3 Comments:

B4. Federal Post Card Applications Rejected Because Late

For question B4, report how many of the FPCAs rejected for the 2018 general election (as reported 

in B3a) were rejected because they were late. FPCAs might be considered late if they were received 

after the deadline, and the voter is only eligible for a “federal-only” ballot, or failed to meet the 

deadline for receiving any ballot for the 2018 general election. Here, “deadline” refers to the last day 

a UOCAVA voter could request to receive an absentee ballot using an FPCA. 

Type of Registration Total

B4a. TOTAL FCPAs rejected because late:

Of the total number of Federal Post Card Applications (FPCA) that were rejected (as 

reported in B3a), how many were rejected because they were received after the 

absentee ballot request deadline? 

B4 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 16 

UOCAVA Ballots Transmitted: Questions B5–B8

Transmitted ballots are any ballots that your office sent to UOCAVA voters, including ballots sent to 

voters via postal mail, email, fax, or other modes. Do not include FWABs or other ballots not 

transmitted from the election office to the voter.

B5–B8. UOCAVA Ballots Transmitted to Voters 

For B5a, report the total number of absentee ballots transmitted (sent by your office) to UOCAVA 

voters for the November 2018 general election, and then divide the total number of transmitted 

UOCAVA ballots that were reported in B5a into Uniformed Services (B5b) and non-military/civilian 

overseas voters (B5c). If the total number of UOCAVA ballots transmitted is zero, report “0” for B5a 

and skip to B23. 

For questions B6, B7, and B8, report how many UOCAVA absentee ballots your jurisdiction 

transmitted to UOCAVA voters via postal mail (B6), email (B7), and other (B8). These questions refer 

to the way ballots were sent to voters, not the way ballots were requested or returned. 

a. Total 

Type of UOCAVA Voter 

b. Uniformed 

Services voters 

(members of the 

Uniformed Services 

and their eligible 

dependents)—

domestic or foreign 

c. Nonmilitary/civilian 

overseas voters 

B5. TOTAL absentee ballots transmitted to 

UOCAVA voters 

B6. Postal mail:

Report the total number transmitted by 

postal mail, using USPS or any private 

courier shipping services (e.g., FedEx, UPS, 

DHL). 

B7. Email: 

Report the total number transmitted via 

email attachment from your office to voters. 

B8. Other mode: 

Report the total number transmitted by other 

methods such as fax, online ballot delivery 

portals, etc. 

B5–B8 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 17 

UOCAVA Ballots Returned: Questions B9–B12

B9–B12. Transmitted Ballots Returned by Voters: Postal Mail, Email, Other

For these questions, we are interested in how many UOCAVA absentee ballots were returned for the 

November 2018 general election. For question B9, please report the total number of ballots that were 

returned by voters for the 2018 general election out of all UOCAVA ballots transmitted to voters (as 

reported in B5a). 

Returned ballots include all ballots returned by the voter to the election office, regardless of whether 

or not those ballots are ultimately counted. 

Please EXCLUDE Federal Write-In Absentee Ballots (FWAB) from your totals. You will report data on 

FWABs starting with question B23.

We are interested in knowing how many of the absentee ballots were returned via postal mail (B10), 

email (B11), or another mode (B12). For questions B10–B12, divide the total number of UOCAVA 

absentee ballots received (as reported in B9) into the following categories of types of voters and 

modes of transmission. The amounts should sum to the total provided in B9. 

Type of UOCAVA Voter 

a. Total b. Uniformed Services voters 

(members of the Uniformed 

Services and their eligible 

dependents)–domestic or foreign

c. Nonmilitary/civilian 

overseas voters 

B9. TOTAL: 

Of all UOCAVA ballots transmitted to 

voters as reported in B5a, report the total 

number of ballots that were returned by 

voters to your office for the 2018 general 

election. Do not include FWABs in this 

number. 

B10. Postal mail: 

Of all UOCAVA ballots received (B9a), 

report the total number that were 

returned by postal mail. This includes all 

ballots that your office received via the 

USPS or private courier shipping services 

(e.g., FedEx, UPS, DHL). 

B11. Email: 

Of all UOCAVA ballots received (B9a), 

report the total number that were 

returned by email. This includes all ballots 

that you received via email attachment 

from a voter. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 18 

B12. Other: 

Of all UOCAVA ballots received (B9a), 

report the total number that were 

returned through other methods. This 

includes ballots received through all other 

modes, such as, fax, online systems, etc. 

B9–B12 Comments:

B13: Ballots Returned Undeliverable 

For question B13, please report the total number of ballots that were returned as undeliverable by 

mode of transmission. This would include ballots returned by mail as undeliverable (B13b), ballots 

where the email to the voter bounced back and could not be used (B13c), and ballots undeliverable 

by other mode, such as a bad fax number (B13d). 

a. Total 

Mode

b. Postal mail 

undeliverable 

c. Email 

undeliverable 

d. Other mode

undeliverable 

B13. TOTAL ballots returned undeliverable:

Ballots that were returned, regardless of 

the mode by which they were transmitted, 

and could not be delivered to the voter. 

B13 Comments:
 

 

 

 

 

 

UOCAVA Ballots Counted: Questions B14–B17 

B14–B17. Transmitted Ballots Counted: Postal Mail, Email, Other 

For these questions, we are interested in how many UOCAVA absentee ballots were counted for the 

November 2018 general election. For question B14, please report, out of all UOCAVA ballots returned 

by voters (as reported in B9a), the total number of ballots that were counted by your office for the 

2018 general election. Please EXCLUDE Federal Write-In Absentee Ballots (FWAB) from your totals. 

You will report data on FWABs starting with question B23. 

We are interested in knowing how many of the absentee ballots were returned and counted by postal 

mail (B15), email (B16), or other (B17). For questions B15–B17, divide the total number of UOCAVA 

absentee ballots counted (as reported in B14a) into the following categories of types of voters and 

modes of transmission. 

Type of UOCAVA Voter 

a. Total b. Uniformed 

Services voters 

(members of 

the Uniformed 

Services and 

their eligible 

dependents)— 

domestic or 

foreign 

c. Nonmilitary/civilian 

overseas voters 

B14. TOTAL: 

Of all UOCAVA ballots returned by voters as reported 

in B9a, report the total number of ballots that were 

counted by your office for the 2018 general 

election. Do not include FWABs in this number. 

B15. Postal mail: 

Report the total number of UOCAVA ballots returned 

by postal mail that were counted by your office for 

the 2018 general election. This includes all ballots 

that your office received via the USPS or private 

courier shipping services (e.g., FedEx, UPS, BHL). 

B16. Email: 

Report the total number of UOCAVA ballots returned 

by email that were counted by your office for the 

2018 general election. This includes all ballots that 

you received via email attachment from a voter. 

B17. Other: 

Report the total number of UOCAVA ballots returned 

through other methods that were counted by your 

office for the 2018 general election. This includes 

ballots received through all other modes, such as, 

fax, online systems, etc. 

B14–B17 Comments: 

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OMB Control No. 3265-0006 Expiration Date 3/31/2021 20 

UOCAVA Ballots Rejected: Questions B18–B22

B18–22. Total Number of UOCAVA Ballots Rejected and Reasons for Rejection

For questions B18a–B18c, report the total number of transmitted UOCAVA ballots that were returned 

by voters and were rejected. Please EXCLUDE Federal Write-In Absentee Ballots (FWAB) from your 

totals. You will report data on FWABs starting with question B23.

For questions B19–B22, divide the total number of rejections by type of voter. For example, for 

question B20, report the total number of ballots that were rejected because of a signature problem 

(B20a) and then divide this total by ballots returned by uniformed services and by overseas citizens. 

a. Total

Type of UOCAVA Voter 

b. Uniformed 

Services voters 

(members of the 

Uniformed Services 

and their eligible 

dependents)—

domestic or foreign 

c. Nonmilitary/civilian 

overseas 

voters 

B18. TOTAL ballots rejected: 

Rejected ballots include any ballots that were not 

counted. This might include ballots rejected 

because they were not completed properly, ballots 

received after the deadline for counting, ballots 

that lacked a postmark, or ballots submitted by 

individuals who were not eligible to vote in your 

jurisdiction. 

B19. Ballot not received on time/missed deadline: 

Ballots that were not counted because they were 

received after the deadline for a ballot to be 

received for counting. 

B20. Problem with voter signature: 

Ballots that were not counted because of an issue 

relating to the voter signature, including but not 

limited to a missing signature or a returned ballot 

signature not matching the signature on file. 

B21. Ballot lacked a postmark: 

Ballots that were not counted because the ballot 

lacked the postmark required by your state or 

jurisdiction, despite being received before the 

deadline for being included for counting.

B22. Other 

B18–B22 Comments:
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Federal Write-in Absentee Ballots: Questions B23–B26

B23–B26. Federal Write-in Absentee Ballots Received, Counted, and Rejected

For questions B23–B26, report the total number of Federal Write-In Absentee Ballots (FWAB) 

received, counted, and rejected from UOCAVA voters for the following groups. 

a. TOTAL number 

of FWABs

Type of UOCAVA Voter

b. Uniformed 

Services voters 

(members of the 

Uniformed 

Services and their

eligible 

dependents)—

domestic or 

foreign

c. Nonmilitary/civilian 

overseas voters

B23. TOTAL number of FWABs

returned by UOCAVA voters 

B24. TOTAL number of FWABs 

counted. 

B25. Total number of FWABs rejected 

because it was received after the 

ballot receipt deadline: 

Of the total number of FWABs 

received and rejected, report the 

number of FWABs that were rejected 

or not counted because they were 

received after the state’s deadline for 

receiving and accepting FWABs.

B26. Total number of FWABs rejected 

because the voter’s regular absentee 

ballot was received and counted: 

Of the total number of FWABs 

received and rejected, report the 

number of FWABs that were rejected 

or not counted because the voter 

also returned an absentee ballot that 

you had transmitted to the voter. 

B23–B26 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 22 

Section C: Domestic Civilian By-Mail Voting

Section C asks about by-mail voting, which includes all individuals who received a ballot from your 

office prior to Election Day by mail (or via download from a web portal or by fax). It does not matter 

how the by-mail ballot was returned (via mail, dropped off at a polling place, or other designated 

method). 

The goal of Section C is to understand by-mail voting, which some jurisdictions may refer to as 

absentee voting. Remember that Section C is about domestic by-mail voting, not UOCAVA voting. 

This section of the EAVS asks for four types of data: 

1. How many by-mail ballots were transmitted to voters in the 2018 general election? 

How many by-mail ballots were transmitted to permanent by-mail voters in the 2018 general 

election? 

How many by-mail ballots were accepted and how many by-mail ballots were rejected in the 

2018 general election? 

For what reasons were by-mail ballots rejected in the 2018 general election? 

2.

3.

4.

Transmitted Civilian By-Mail Ballots: Questions C1-C2

Transmitted civilian by-mail ballots are by-mail ballots that your office sent to voters, including ballots 

sent to voters via postal mail, email, fax, or other modes. Do not include ballots mailed to UOCAVA 

voters. 

This section of the EAVS used to be called “Domestic Civilian Absentee Ballots.” The EAVS now 

uses the term “by mail” to reflect that a majority of states no longer require a voter to be absent 

from his or her voting location in order to cast a ballot by mail. 

When responding to questions in Section C, do not include any individuals who voted using any 

form of in-person voting, including in-person absentee voting. For the purpose of the EAVS, inperson absentee voters are considered early voters and are reported in Section D. 

Answering All Questions

Please provide an answer to all of the items in Section C.

If the question is not applicable to your state/jurisdiction—for example, if your state does 

not have permanent by-mail voters—please enter -88 (negative 88) as the response to 

question C2a. 

If the question is applicable to your state but your jurisdiction does not have the data 

necessary to answer the question—for example, if your state does have permanent bymail voting but your jurisdiction does not track those data—please enter -99 (negative 99) 

as the response to the question. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 23

C1. Total By-Mail Ballots Transmitted

For question C1, report the total number of domestic civilian by-mail ballots transmitted to voters for 

the November 2018 general election. Next, divide the total number of by-mail ballots transmitted to 

voters (as reported in C1a) into the categories listed in C1b through C1f. Use C1g for any by-mail 

ballots that do not fit into the categories listed. The numbers entered in C1b through C1f should sum 

to the total provided in C1a. 

Category of By-Mail Ballots Total 

C1a. TOTAL domestic by-mail ballots transmitted: 

This number should include all by-mail ballots transmitted to non-UOCAVA

voters before Election Day, including spoiled or replaced ballots. 

C1b. Returned by voters (include both those that were counted and those 

that were rejected): 

C1c. Returned as undeliverable: 

Report the total number of transmitted ballots returned to your office as 

undeliverable. Here, undeliverable ballots would be ballots returned by the 

U.S. Postal Service.

C1d. Surrendered, spoiled or replaced ballots (also referred to as “voided” 

ballots): 

This category includes a by-mail voter who surrenders his or her by-mail

ballot at a polling place in order to vote in person. It also includes ballots 

that were incorrectly marked or impaired in some way; a replacement 

ballot may be issued so that the voter can correctly mark the ballot.

C1e. By-mail voters who voted in person with a provisional ballot: 

In states with by-mail voting, some by-mail voters decide to vote in person 

on Election Day. If the by-mail voter surrenders his or her by-mail ballot at 

the polls to vote in person using the regular voting process, the by-mail

ballot is considered spoiled and should be included in C1d. However, 

some by-mail voters do not bring their ballot to the polls on Election Day 

and must vote with a provisional ballot. Please record these voters in C1e.

If your state categorizes these voters as having spoiled their by-mail

ballots, please note this in the C1 Comments box.

C1f. Status unknown (neither returned undeliverable nor returned from 

voter):

This category would include all transmitted by-mail ballots that were not 

returned by voter, spoiled, returned as undeliverable, or otherwise unable 

to be tracked by your office.

C1g. Other 

C1h. Other

C1i. Other

C1 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 24 

C2. Ballots Sent to Permanent By-Mail Voters

For question C2, report the total number of ballots that were transmitted to permanent by-mail 

voters in your jurisdiction. This includes all ballots that were sent to voters in your jurisdiction who 

appear on a permanent by-mail ballot list. 

If your state does not allow any voters to have permanent by-mail voting status, answer -88 to 

question C2 and move to question C3. 

Total

C2a.TOTAL number of domestic civilian by-mail ballots transmitted to 

voters on a permanent by-mail ballot voter registration list 

C2 Comments:

Returned and Rejected Ballots: Questions C3–C4 

C3. Total Number of By-Mail Ballots Returned and Counted 

For question C3, report the total number of by-mail ballots returned and counted. 

Total

C3a. TOTAL returned and counted: 

Ballots that were processed, counted, and included in the canvas of 

election results. 

C3 Comments:

This question applies if ANY voters in your state can request to be a permanent or by-mail voter. 

For example, in some states, if a voter is permanently ill or disabled, he or she can file an 

application indicating permanent illness or physical disability and receive by-mail (absentee) 

ballots for all subsequent elections without filing any additional by-mail (absentee) ballot 

applications. In other states, any voter can apply for permanent by-mail voter status. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 25 

C4. Number of By-Mail Ballots Rejected, by Reason Rejected

For question C4, provide the total number of domestic civilian by-mail ballots rejected, and then 

divide these into the following categories indicating the reason why the by-mail ballots were rejected. 

Use option C4p for any ballots that cannot be placed in the categories given in C4b through C4o. The 

numbers reported in C4b through C4p should sum to the total number of ballots rejected reported in 

C4a. 

Category of By-Mail Ballots Total

C4a. TOTAL number of domestic civilian by-mail ballots rejected 

C4b. Ballot not received on time/missed deadline

C4c. No voter signature

C4d. No witness signature

C4e. Non-matching signature 

C4f. No election official’s signature on ballot 

C4g. Ballot returned in an unofficial envelope

C4h. Ballot missing from envelope

C4i. Envelope not sealed

C4j. No resident address on envelope

C4k. Multiple ballots returned in one envelope

C4l. Voter deceased

C4m. Voter already voted in person 

C4n. First-time voter without proper identification

C4o. No ballot application on record 

C4p. Other 

C4q. Other

C4r. Other

C4 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 26 

Section D: Total Votes Cast and In-Person Voting

The goal of Section D is to understand in-person voting and election administration in your 

jurisdiction. 

This section of the EAVS asks for four types of data: 

1. How many people voted in person—either on Election Day or during in-person early voting 

(including in-person absentee voting)—in 2018? 

How many precincts did you have in your jurisdiction for the 2018 general election? 

How many polling places—for Election Day voting and in-person early voting—did your 

jurisdiction have for the 2018 general election? 

How many poll workers—for Election Day voting and in-person early voting—did your 

jurisdiction have for the 2018 general election, and other data related to poll workers. 

2.

3.

4.

Total Votes Cast: Question D1 

This question is asking for the total number of votes cast in the 2018 election. This includes all votes 

cast in your jurisdiction in person, by mail, and using provisional voting. 

D1. Total Votes Cast

For question D1, report the total number of people in your jurisdiction who voted in the November 

2018 general election, using any form of voting—by mail, UOCAVA, in-person early, in-person Election 

Day, or provisional. 

Total

D1a. Voted in the 2018 election: 

This category includes all votes cast in the election, regardless of the 

mode of voting used. 

D1 Comments:

Answering All Questions

Please provide an answer to all of the items in Section D.

If the question is not applicable to your state/jurisdiction—for example, if your state does 

not have any form of in-person early voting—please enter -88 (negative 88) as the 

response to question D2b. 

If the question is applicable to your state but your jurisdiction does not have the data 

necessary to answer the question—for example, if your state does have in-person early 

voting but your jurisdiction does not track those data—please enter -99 (negative 99) as 

the response to the question. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 27 

Total In-Person Voting: Question D2

D2. Total In-Person Voting

For question D2, report the total number of people in your jurisdiction who voted either at a physical 

polling location on Election Day or voted at a physical polling location prior to the November 2018 

general election. 

Category of Ballots Total

D2a. Voted at a physical polling place on Election Day: 

This category includes all individuals who cast a ballot at a physical 

location on Election Day, regardless of whether their ballots were 

ultimately counted or rejected (not including provisional ballots or 

absentee ballots dropped off at the polls). 

D2b. Voted at an early vote location: 

This category includes all individuals who cast a ballot at a physical 

location before Election Day, regardless of whether their ballots were 

ultimately counted or rejected. 

D2 Comments:

Precincts and Polling Places: Questions D3–D5 

This section asks about polling places and precincts. First, you will report the number of precincts 

and second, the number of physical polling places. 

D3. Total Number of Precincts

For question D3, report the total number of precincts in your jurisdiction for the November 2018 

general election. For this question, a precinct is defined as the geographic area to which voters are 

assigned. It is an administrative division of a county or municipality to which voters have been 

assigned according to their residence address for voting in an election. Your jurisdiction may use the 

terms “ward” or “voting district” to describe voting precincts. 

Type of Registration Total

D3. TOTAL number of precincts in your jurisdiction for the November 2018 

general election 

D3 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 28 

D4–D5. Total Number of Physical Polling Places (Election Day and Early Voting)

For questions D4a and D5a, report the total number of physical polling places in your jurisdiction for 

Election Day voting (D4) and for early voting (D5) for the November 2018 general election. If a single 

location was used for both early voting and Election Day voting, please include it in both counts. 

For questions D4b and D4c and D5b through D5c, separate Election Day polling locations into two 

categories: 

Physical polling places that are not a part of the election office (D4b and D5b), and 

Polling places that are a part of the election office (D4c and D5c). 

If your jurisdiction has two precincts in one location, such as a school gym, this is only one polling 

place (even if they are far apart in the gym). However, if your jurisdiction has a polling place at a 

school in the library and then has another polling place at the same school but it is in the gym, that 

would constitute two polling places. If your jurisdiction allows any individuals to cast a ballot in 

person at the local election office, please note these jurisdictions in D4c and D5c. 

Category of Polling Place D4. Election Day 

voting 

D5. Early voting

a. TOTAL

b. Physical polling places other than election 

offices (e.g., libraries, schools, mobile voting 

location) 

c. Election offices: 

D4–D5 Comments: 

Poll Workers: Questions D6–D8

The EAVS asks about the number of poll workers who served in the 2018 general election. Your 

jurisdiction may use a different term for poll workers, including election judges, booth workers, 

wardens, commissioners, or other similar terms. 

Remember that in-person absentee voting is considered early voting for the purposes of the 

EAVS. 

Here, “poll worker” refers to a person who verifies the identity of a voter; assists the voter with 

signing the register, affidavits, or other documents required to cast a ballot; assists the voter by 

providing the voter with a ballot or setting up the voting machine for the voter; and serves other 

functions as dictated by state law. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 29 

Your count of poll workers should not include observers stationed at the polling places, regular office

staff, or temporary election staff not hired specifically to serve voters in either early or Election Day 

voting.

D6–D7. Total Number of Poll Workers

For questions D6 and D7, report the total number of poll workers used in your jurisdiction for the 

November 2018 general election. For question D6, report the total number of poll workers who 

worked Election Day voting. For question D7, report the total number of poll workers who worked inperson early voting. If a poll worker worked as a poll worker for Election Day voting and as a poll 

worker during early voting, the poll worker would be counted both under the category of Election Day 

poll worker and the category of early voting poll worker. 

D6. Election Day 

voting 

D7. Early voting

TOTAL number of poll workers

D6–D7 Comments: 

D8. Age of Poll Workers

If your jurisdiction has data on the ages of its poll workers (for example, from voter registration 

records, payroll records, or poll worker applications), report the total number of poll workers in each 

age category. 

Age of Poll Workers Total

D8a. TOTAL number of poll workers 

D8b. Under 18 years old 

D8c. 18 to 24 

D8d. 26 to 40 

D8e. 41 to 60

D8f. 61 to 70 

D8g. 71 years old and over

D8 Comments:
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D9. Ease of Recruiting Poll Workers

How difficult or easy was it for your jurisdiction to obtain a sufficient number of poll workers for the 

November 2018 general election? Please check one option. 

Very difficult

Somewhat difficult

Neither difficult nor easy

Somewhat easy

Very easy

Not enough information to answer 

D9 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 31 

Section E: Provisional Ballots

The goal of Section E is to understand provisional voting in your jurisdiction. This section of the EAVS 

asks for three types of data: 

1. How many individuals cast a provisional ballot in the 2018 general election? 

Of the provisional ballots cast, how many were counted and how many were rejected? 

What were the reasons provisional ballots were rejected? 

2.

3.

Two definitions will be helpful as you answer the questions in Section E: 

Provisional voter: An individual who declares that he or she is a registered voter in the jurisdiction 

where he or she desires to vote and is eligible to vote in an election for federal office, but (1) his or 

her name does not appear on the official list of eligible voters for the polling place, or (2) an election 

official asserts that the individual is not eligible to vote. 

Provisional ballot: A ballot used to record a vote when there is some question regarding the eligibility 

of the voter. Once voted, provisional ballots are kept separate from other ballots and are not 

tabulated until the eligibility of the voter is confirmed. 

Answering All Questions

Please provide an answer to all of the items in Section E. 

If the question is not applicable to your state/jurisdiction—for example, if your state does 

not have provisional ballots—please enter -88 (negative 88) as the response to question 

E1a. 

If the question is applicable to your state but your jurisdiction does not have the data 

necessary to answer the question—for example, your state does have provisional ballots 

but your jurisdiction does not track those data—please enter -99 (negative 99) as the 

response to the question. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 32 

Questions E1 and E2

E1. Total Provisional Ballots Submitted and Adjudication

For question E1a, report the total number of voters who submitted provisional ballots in the 

November 2018 general election. Next, for questions E1b-E1e, divide the total number of voters who 

submitted provisional ballots (as reported in E1a) into the categories listed below. 

Provisional Ballot Outcomes Total

E1a. TOTAL number of voters who submitted provisional ballots: 

The number of voters who submitted provisional ballots, regardless of 

whether or not the provisional ballot was ultimately counted in part or full. 

States that are exempt from the provisional ballot requirements of HAVA 

and do not offer provisional ballots should report -88. 

E1b. Counted the full ballot

E1c. Counted part of the ballot 

E1d. Rejected ballot

E1e. Other

E1 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 33 

E2. Reasons Provisional Ballots Rejected

For question E2a, please report the total number of provisional ballots rejected (as reported in E1d). 

For questions E2b–E2m, please divide the total number of provisional ballots rejected into the 

following categories according to the reason the provisional ballots were rejected. The amounts 

should sum to the total provided in E2a. 

If a provisional ballot was rejected for multiple reasons, please use the primary reason why the 

provisional ballot was rejected, if possible, so that reasons for rejection (E2b through E2j) equal E2a. 

If provisional ballots were classified into more than one reason for rejection, please indicate the 

number of ballots that were classified into multiple categories in E2 Comments. Use items E2k 

through E2m for rejected provisional ballots that cannot be placed in any of the categories given in 

E2b through E2j. 

Reason for Provisional Ballot Rejection Total

E2a. TOTAL number of provisional ballots rejected

E2b. Voter not registered in the state 

E2c. Voter registered in state but attempted to vote in the wrong jurisdiction

E2d. Voter registered in state but attempted to vote in the wrong precinct

E2e. Failure to provide sufficient identification

E2f. Envelope and/or ballot was incomplete and/or illegible

E2g. Ballot missing from envelope

E2h. No signature

E2i. Non-matching signature

E2j. Voter already voted 

E2k. Other

E2l. Other

E2m. Other 

E2 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 34 

Section F: Voter Participation and Election Technologies

The goal of Section F is to calculate the number of individuals who participated in the 2018 general 

election and identify the type of voting technologies that were used in your jurisdiction.

Questions F1 and F2

The purposes of the following two questions are (1) to determine the total number of individuals who 

participated in the 2018 general election, and (2) to determine the source of the data reported. This 

includes all individuals who participated, regardless of vote mode, in the election. Include all voters 

(e.g., both civilian and military by-mail voters) and all types of ballots (in person, by mail, provisional). 

Include rejected provisional ballots only if your jurisdiction credits the person’s vote history with 

participation, even though the provisional ballot was rejected. 

F1. Total Participation in the 2018 Election 

For question F1, please provide the total number of participants in the 2018 election, by mode of 

voting. 

Type of Participants Total

F1a. TOTAL number of voters participating: 

All voters who participated in the election, including all categories of voters

listed below. 

F1b. Voted at a physical polling place on Election Day: 

All voters who cast ballots in person on Election Day, not including 

provisional ballots or absentee ballots dropped off at the polls. 

F1c. UOCAVA voters who voted via absentee or FWAB:

All voters who are covered by the Uniformed and Overseas Citizens 

Absentee Voting Act (UOCAVA) and participated using either a transmitted 

absentee ballot or a Federal Write-in Absentee Ballot (FWAB). 

F1d. Voted using a domestic civilian by-mail ballot:

All voters who cast ballots using a by-mail absentee ballot. 

F1e. Voted using a provisional ballot:

All voters who participated using a provisional ballot and were given credit 

for voting in the vote history file. 

F1f. Voted at an in-person early voting location: 

All voters who participated in the election in person prior to Election Day. 

This includes in-person early voting or in-person absentee voting. 

F1g. Voted by mail in a vote by mail jurisdiction:

All voters who cast ballots in a vote-by-mail precinct.

F1h. Other: 

F1 Comments:
OMB Control No. 3265-0006 Expiration Date 3/31/2021 35 

F2. Source of Data on Total Participation in the 2018 Election

For question F2, indicate the source that was used for the total number participants entered in 

question F1. (Select only one source.) 

Source of Participation Data

F2a. Poll books and number of by-mail/provisional participants: 

Number of voters checked off by poll workers or who signed poll books at 

physical polling places plus the number of UOCAVA and other by-mail or 

early voters. 

F2b. Number of ballots counted: 

Participation is based on the number of ballots counted at precincts 

and/or at a central location (including UOCAVA and other by-mail or early 

vote ballots). 

F2c. Vote history:

Participation is based on the number of voters generated after “vote 

history” has been added. 

F2d. Votes cast: 

Participation is based on the number of votes cast for the highest office on

the ballot. 

F2e. Other:

F2 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 36 

Poll Books: Questions F3–F4

There are two key election technologies that are asked about in the EAVS: the type of poll books 

used in your jurisdiction’s polling places and the type of voting technology used to tabulate votes. 

F3–F4. Use of Electronic and Paper Poll Books 

For questions F3 and F4, indicate whether your jurisdiction used electronic poll books or printed, 

paper poll books in polling places in the November 2018 general election for the listed activities. 

Completely vote-by-mail jurisdictions should answer “No” to all items. 

Electronic poll book (e-poll book): A type of hardware, software, or a combination of both, that is used 

in the place of a traditional paper poll book that lists all registered voters. These are not voting 

machines and are not used in the process of voting. 

For each item below (a, b, and c), did your jurisdiction use electronic poll books/electronic lists of 

voters or traditional paper poll books at polling places for the following functions in the November 

2018 general election? 

Use of Electronic Poll Books F3. Electronic Poll Book F4. Paper Poll Book

a. Sign voters in 

b. Update voter history

c. Look up polling places 

d. Other 

F3–F4 Comments: 

Answering All Questions

Please provide an answer to all of the items in Section F.

If the question is not applicable to your state/jurisdiction—for example, if your jurisdiction 

uses only one model of DRE w/o VVPAT voting equipment—please enter -88 (negative 88) 

as the response to the second and third lines of question F5b. 

If the question is applicable to your state but your jurisdiction does not have the data 

necessary to answer the question—for example, if your jurisdiction uses DREs w/o VVPATs 

but does not track the number of machines deployed—enter -99 (negative 99) as the 

response to question F5c. 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 37 

Voting Technologies: Questions F5–F11

This question has been simplified over how it was asked in past years. Providing the best data will 

give the EAC the most complete picture possible of the voting technology your voters used to cast 

their ballots. 

F5–F11. Voting Equipment Used

For questions F5–F11, report the number and type of voting equipment used for each aspect of the 

election process in the November 2018 general election. Report the following information: 

Equipment type—please note whether your jurisdiction uses:

o Direct-Recording Electronic (DRE), not equipped with a voter-verified paper audit trail

(VVPAT)

Direct-Recording Electronic (DRE), equipped with a voter-verified paper audit trail

(VVPAT)

Electronic system that produces a paper record but does not tabulate votes (often

referred to as a “ballot marking device”)

Scanner (optical/digital)

Punch card

Lever

Hand-counted paper ballots (not optical/digital scan system)

o

o

o

o

o

o

Make and model of the voting equipment used (e.g., the ES&S ExpressVote® or the 

Dominion ImageCast®Evolution/ICE). There is space provided to list up to three makes and 

models for each equipment type. 

The number of machines deployed 

Equipment uses—indicate whether each type of equipment was used for: 

o In-precinct Election Day regular balloting

Special device accessible to voters with a disability 

Provisional ballot voting 

In-person early voting

By-mail ballot counting 

o

o

o

o

Provide any comments about the nuances of your jurisdiction’s use of voting equipment, or record 

information about additional voting equipment in use, in the F5-F11 Comments box. 

[See next page]
OMB Control No. 3265-0006 Expiration Date 3/31/2021 38

a. In Use in Your

Jurisdiction b. Make/Model

c. Number

Deployed d. Equipment Use

(Select All that Apply)

F5. DRE 

machines w/o 

VVPAT

☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

Special device accessible to

voters with a disability

Provisional ballot voting

In-person early voting

☐

☐

F6. DRE 

machines w/ 

VVPAT

☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

☐ Special device accessible to voters 

with a disability

☐ Provisional ballot voting

☐ In-person early voting 

F7. Ballot 

marking device

☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

☐ Special device accessible to voters 

with a disability

☐ Provisional ballot voting

☐ In-person early voting

☐ By-mail ballot counting

F8. Scanner ☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

☐ Special device accessible to voters 

with a disability

☐ Provisional ballot voting

☐ In-person early voting

☐ By-mail ballot counting 

☐
OMB Control No. 3265-0006 Expiration Date 3/31/2021 39

a. In Use in Your

Jurisdiction b. Make/Model

c. Number

Deployed d. Equipment Use

(Select All that Apply)

F9. Punch card ☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

Special device accessible to voters

with a disability

Provisional ballot voting

In-person early voting

By-mail ballot counting

☐

☐

☐

☐

F10. Lever ☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

Special device accessible to voters

with a disability

In-person early voting

☐

☐

F11. No 

equipment 

(hand count)

☐ Yes

☐ No

☐ In-precinct Election Day regular

balloting

Special device accessible to voters

with a disability

Provisional ballot voting

In-person early voting

By-mail ballot counting

☐

☐

☐

☐

F5-F11 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 40 

Location of Vote Tally: Question F12

F12. Location for Where Votes are Tallied

For each of the following uses of your jurisdiction’s voting equipment, report where the votes are 

tallied. 

Location of Vote Tally for: Please Select One

F12a. In-precinct Election Day regular ballot voting: Central location

Precinct or polling location 

Both central and precinct location 

Not applicable

Central location 

Precinct or polling location

Both central and precinct location 

Not applicable 

Central location 

Precinct or polling location 

Both central and precinct location 

Central location 

Precinct or polling location 

Both central and precinct location 

Not applicable 

Central location 

Precinct or polling location 

Both central and precinct location 

Not applicable 

F12b. Special devices accessible to voters with a disability:

F12c. Provisional ballot voting: 

Not applicable 

F12d. In-person early voting:

F12e. By-mail balloting: 

F12 Comments: 
OMB Control No. 3265-0006 Expiration Date 3/31/2021 41 

F13. General Comments

The U.S. Election Assistance Commission (EAC) welcomes any general comments the jurisdiction 

may wish to share regarding its Election Day experiences (e.g., problems with voting system 

anomalies*, recounts, staffing, challenges to eligibility, long lines), or noteworthy successes or 

challenges overcome in administering the November 2018 general election. Use as much space as 

you need. Please feel free to attach additional pages as necessary. 

*An anomaly is defined as an irregular or inconsistent action or response from the voting system or 

system component resulting in some disruption to the election process. Incidents resulting from 

administrator error or procedural deficiencies are not considered anomalies for purposes of this 

survey question (EAC Voting Systems Testing and Certification Program Manual). 

END OF SURVEY 

THANK YOU FOR RESPONDING TO THIS SURVEY 

This information collection is required for the U.S. Election Assistance Commission (EAC) to meet its 

statutory requirements under the Help America Vote Act (HAVA) of 2002 (42 U.S.C. 15301), the 

National Voter Registration Act (NVRA) (42 U.S.C. 1973gg-1 et seq.), and the Uniformed and 

Overseas Citizens Absentee Voters Act (UOCAVA) (42 U.S.C. 1973ff-1). Respondent’s obligation to 

reply to this information collection is mandatory as required under NVRA (42 U.S.C. 1973gg-1 et 

seq.) and UOCAVA (42 U.S.C. 1973ff-1); respondents include the 50 states, the District of Columbia, 

and the U.S. Territories. This information will be made publicly available on the EAC website 

(http://www.eac.gov). According to the Paperwork Reduction Act of 1994, an agency may not 

conduct or sponsor, and a person is not required to respond to, a collection of information unless it 

displays a valid Office of Management and Budget (OMB) control number. The valid OMB control 

number for this information collection is OMB Control No. 3265-0006 (expires 3/31/2021). The 

annualized time required to complete this information collection is estimated to average 88 hours 

per state response. This estimate includes the time for reviewing the instructions, gathering 

information, and completing the form. Comments regarding this burden estimate should be sent to 

the U.S. Election Assistance Commission: 2018 Election Administration and Voting Survey, 1334 

East West Highway, Suite 4300, Silver Spring, MD 20910.