APPENDIX C. Scoring Rubric HAVCP Service Day Mini-Grant Program Scoring Rubric 

Total Points available: 30 

Each application is scored by three staff members. Average scores and priority points are used to present 

recommendations to the Executive Director and Commissioners. 

Organizational Characteristics (Possible Points: 20) 

History of EAC Funding 

Possible 

Points 

Criteria 

10 Organization has not received past funding directly from EAC. 

0 Organization has received past funding directly from EAC. 

Area of Persistent Poverty and/or Historically Disadvantaged Community 

Possible 

Points 

Criteria 

5 Organization serves population(s) in an area of persistent poverty and/or 

historically disadvantaged community. 

0 Organization does not serve population(s) in an area of persistent poverty 

and/or historically disadvantaged community. 

Rural Area 

Possible 

Points 

Criteria 

5 Organization serves population(s) in a rural area. 

0 Organization does not serve population(s) in a rural area. 

Program Design and Strategy (Possible Points: 5) 

Successful applications will address the following elements of Program Design and Strategy: 

• A sound and relevant program that meets the unique needs of the communities served; 

• A clear description of how the proposed activities will encourage college students to assist state and local 

governments in the administration of elections by serving as nonpartisan poll workers or assistants and 

encourage jurisdictions to utilize these efforts; and, 

• The number of targeted college students, including how this number was calculated. 
 

 

 

 

 

 

 

 

 

 

Possible 

Points 

Criteria 

5 Application narrative clearly and completely addresses all requested 

components. 

3 Application narrative clearly and completely addresses most of the 

requested components. 

0 Application narrative is unclear and/or does not address critical 

application components. 

Budget/Cost Effectiveness (Possible Points: 5) 

Successful applications will address the following elements of Budget and cost effectiveness: 

• Costs are clearly justified based on the proposed activities and project scope; 

• Budget and budget narrative are accurate and complete (See Appendix B); and, 

• Cost sharing is clearly and accurately identified. 

Possible 

Points 

Criteria 

5 Budget clearly and completely addresses all requested components. 

3 Budget clearly and completely addresses most of the requested 

components. 

0 Budget is unclear and/or does not address critical application 

components. 

Priority Consideration 

All selection criteria and application quality being equal, EAC will give priority consideration to projects from 

institutions and organizations that engage historically underrepresented groups, as defined by the federal 

government, as poll workers. 

(a) The term “equity” means the consistent and systematic fair, just, and impartial treatment of all

individuals, including individuals who belong to underserved communities that have been denied such 

treatment, such as Black, Latino, and Indigenous and Native American persons, Asian Americans and 

Pacific Islanders and other persons of color; members of religious minorities; lesbian, gay, bisexual, 

transgender, and queer (LGBTQ+) persons; persons with disabilities; persons who live in rural areas; 

and persons otherwise adversely affected by persistent poverty or inequality. 

(b) The term “underserved communities” refers to populations sharing a particular characteristic, as
 

 

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well as geographic communities, that have been systematically denied a full opportunity to 

participate in aspects of economic, social, and civic life, as exemplified by the list in the preceding 

definition of “equity.” Source 

Does the Applicant meet the criteria for Priority Consideration? Yes or No