U.S. Election Assistance Commission

Help America Vote Act - Election Security Program

Fiscal Year 2023 Award Packet and Instructions

This award packet contains all the information you need to access your FY23 HAVA Election Security Grant 

funds. EAC is making the funds available for immediate access and use, subject to the contingencies found in 

the funding availability notification letter received by each state. The purpose of this award is to “improve the 

administration of elections for Federal office, including to enhance election technology and make election 

security improvements”. 

The following documents are part of the FY23 Election Security Award Packet and Instructions: 

1. FY23 State by State Election Security Grant Allocation Chart

2. State Funding Request Letter Template

3. Program Narrative Instructions

4. Combined Budget Instructions

5. Combined Budget Worksheet 

6. Certification of Terms and Conditions

7. GrantSolutions Election Security Award Amendment Instructions

To access the funds, you will need to:

A. Follow the GrantSolutions New Election Security Award Amendment Instructions on the EAC 

Grants Election Security webpage to create an amendment and upload the funding request 

letter, program narrative, combined budget, and signed certifications – all materials are due no 

later than February 28, 2023.

B. Make sure your Unique Entity Identifier (UEI) and System of Award Management (SAM) account 

are accurate and up to date.

• Your UEI was assigned to you in the System for Award Management (SAM). EAC will need 

to verify that you are using the correct UEI before payment can be issued.

• Your SAM account must be renewed annually and must be active before a payment can 

be made. More information can be found at https://www.sam.gov/portal.

C. Prepare and submit a request letter from your Chief State Election Official requesting grant

funds, including the specific amount not to exceed the state allocation. A template for this 

request letter is available in GrantSolutions and on the EAC Grants Election Security webpage. 

EAC encourages states to immediately request the entirety of the available funds. This document 

will be uploaded to the amendment you create within GrantSolutions.

D. Review and accept the terms of the award found in the terms and conditions and sign the 

required certification. A copy of the terms and conditions is available in GrantSolutions and on 

the EAC Grants Election Security webpage. This document will be uploaded to the amendment 

you create within GrantSolutions.

E. Prepare and submit the program narrative. Instructions are available in GrantSolutions and on 

the EAC Grants Election Security webpage. This document will be uploaded to the amendment 

you create within GrantSolutions.

F. Prepare and submit the combined budget worksheet. Instructions on the budget worksheet are 

available in GrantSolutions and on the EAC Grants Election Security webpage. This document 

will be uploaded to the amendment you create within GrantSolutions.
Expenses can be incurred against the grant from December 30, 2022, onward. Matching funds must be made 

available no later than two years from the disbursement date. Per HAVA Section 104(d) cash match must be 

deposited in the state election fund. In-kind match must be tracked in the same manner as cash contributions. 

Both cash, funds from existing budget authority or any interest earned on the state share, and in-kind 

contributions should be reported under the Recipient Share on the annual EAC Federal Financial Report.

All federal grant funds provided as an advance must be deposited in an interest-bearing account state election 

fund per Section 104(d).

EAC will process all funding disbursement requests within five (5) business days of reviewing and approving all 

required award documents. If your state is out of compliance with any HAVA grant requirements across the 

different grants, the disbursement of funds will be held until compliance is satisfactorily met.