Welcome!

The EAC 2024 Election Security funding session will 

begin shortly. Today’s webinar will be recorded.

Please stay on mute. Thank you!
EAC Office of Grants Management Personnel

• Risa Garza, Grants Director, EAC

• Arielle Augustyn, Senior Grants Management Specialist, EAC

• Summer Hirschfield, Grants Management Specialist, EAC

• Tina Bateman, Grants Management Specialist, EAC

• Sammi Cordova, Grants Management Specialist, EAC

April, 2024
Agenda

Available Funds

Eligible Applicants

Match

*Award & Application Process

Disbursement

Allowable Uses

Reporting Requirements

GLAS Correspondence & Award Navigation

Resources

Q&A

*Updated Process for FY24
Election Security Available Funding

2024 Available Funds

The Consolidated Appropriations Act of 2024 provides $55 million to the EAC, under 

Title I Section 101 of HAVA to make grant funds available to states using the voting age 

population formula in Section 101 of HAVA.

Minimum Payments

The minimum requirement for territories is $200,000 and for states is $1,000,000.
Formula Funding - Eligibility

Awards will be made to the 50 states, the District of Columbia, the 

Commonwealth of Puerto Rico, Guam, American Samoa, the U.S. Virgin 

Islands, and the Commonwealth of the Northern Mariana Islands (herein 

referred to as “the states”). The states may re-grant/distribute funds to 

local election districts/offices at their discretion.

Awards to states that are delinquent on any EAC grant requirements across 

the HAVA portfolio will be prohibited from spending until the state has 

resolved the outstanding compliance requirements.
Matching Requirement

Per HAVA Section 104(d) cash match must be 

deposited in the state election fund. In-kind 

match must be tracked in the same manner as 

cash contributions should be reported under the 

Recipient Share on the annual EAC Federal 

Financial Report.

State and local funds used for match must be 

different from funds used to meet Maintenance 

of Effort or state match associated with HAVA 251 

Requirement Payments.

Match expenses related to the award must occur 

after the award start date.

American Samoa, Guam, the U.S. Virgin Islands, 

and the Northern Mariana Islands are exempt 

from the match requirement.

MATCH REQUIRED

20% of Federal Award

2 Years to Make Match Funds 

Available from Disbursement Date ~ 

March 2026

Full Grant Period to Expend
Award Details

 Funds are available as formula, non-competitive grants. 

 Expenses can be incurred against the grant from March 24, 2024, 

onward.

 Like previous funding years, states will submit an award packet 

that includes:

Terms & Conditions

State Certification Letter

Budget

Narrative
Application Process

Your assigned grants specialist will review your documents and respond through email with any 

revisions, clarifications, and approval.

All completed award documents will be returned via email to grants@eac.gov

All templates, training, and instructions for ES FY24 will also be on the EAC website at: 

https://www.eac.gov/grants/election-security-funds

Award packets with templates, documents, and full instructions will be emailed to grantees the 

week of April 8th (pending external agency approval). 
Application Process Details

 The state request letter and signed terms & conditions are required to receive your 

award

 Spending FY24 funds can begin when all documents, including the budget and narrative, 

are approved by the EAC.

 The narrative should provide an overview of new/continued activities supported by 

FY24 funding. 

 The budget worksheet should be cumulative for all five funding years (‘18 through ‘24).

 Budget revision requests for funding from previous years may be noted in the FY24 

narrative and incorporated into the FY24 budget worksheet
Application Process Due Dates

Please email your State Request Letter and signed 

Terms & Conditions to grants@eac.gov by Friday, 

April 19, 2024.

Detailed guidance on the development of the 

program narrative and budget will be emailed the 

week of April 8th, 2024. The deadline for 

submission of the narrative and budget is May 6, 

2024.

If you need an extension, please reach out to 

your assigned Grants Management Specialist or 

email grants@eac.gov before the due date(s).

Due April 19th Due May 6th

1. State Request Letter 3. Program Narrative 

2. Terms and Conditions 

Certificate 

4. Budget Worksheet
Disbursement Ensure your Unique Entity Identifier (UEI) and System of 

Award Management (SAM) account are accurate and up-todate.

Your SAM account must be active before payment can be 

made. Accounts expire annually. More information can be 

found at http://www.sam.gov.

**Registration and reactivation in Sam.gov is always a cost 

free process!**

Reminders:

• Funds will be disbursed to state election accounts after 

the required award documents (state certification letter 

and terms & conditions) are received & approved by the 

EAC.

• All HAVA grant funds must be deposited in the interestbearing state election fund per Section 104(d).
Spending Categories and Allowable Use

Allowable Uses of the Funds

Election Security grants are “for activities to improve the administration of 

elections for Federal office, including to enhance election technology and make 

election security improvements, as authorized under sections 101, 103, 104 of 

HAVA.”

Consistent with provisions in HAVA Section 101, states have discretion upon 

expenditures within the general categories. The EAC requires a budget projecting 

the use of the funds, however, states can request a budget amendment to add 

categories not originally anticipated and/or a move of 10% or more between 

categories.

Please see our Frequently Asked Questions and Grants Guidance sections on the 

EAC website for more guidance on the use of funds. You can also reach out to 

grants@eac.gov if additional clarification is needed.
Reporting Requirements for Election Security

Quarterly Reporting 

Per the Appropriations Act, Federal 

Financial Reports are due each quarter 

30 days after the end of the quarter 

ending December 31, March 31, and 

June 30.

Annual FFR and progress reports are 

due 90 days after September 30 on 

December 29. The EAC maintains the 

discretion on oversight and reporting 

frequency is subject to change as 

needed.
GLAS Correspondence 

EAC Grants Specialists will upload approved FY24 award documents into GLAS, on 

grantee’s behalf, using the forum/correspondence feature. Grantees will receive an 

email notification alert when a forum post is created.
GLAS Correspondence Continued 

If you do not receive an email notification that your award documents are in 

GLAS, you may look for forum posts/correspondence anytime by navigating to 

MY AWARDS

Reminder: All FY24 ES award documents should be submitted to grants@eac.gov for review & approval
Application Process in GLAS Continued

To view the uploaded FY24 application packet, navigate through the emailed 

hyperlink or awards menu, to find the Election Security Award. Click on the 

“EACELSEC18XX” hyperlink to continue.
GLAS Continued

Once within the Election Security Correspondence forum, you can:

• Click to view attached documents

• Download attached documents

• Review and read responses

• Reply to the post

• Upload additional documents

Detailed video tutorials on GLAS “Correspondence and Forum Overview” and 

“Receiving FY24 ES Award Documents” may be found by visiting: 

https://www.eac.gov/grants/election-security-funds
Resources

General Questions & Suggestions 

Email: grants@eac.gov

Help with GLAS

Email: glashelp@eac.gov

EAC FAQ Web Page:

https://www.eac.gov/payments-and-grants/grants-faqs

EAC GLAS Training & Guidance:

https://www.eac.gov/grants/eac-glas

EAC Election Security Web Page:

https://www.eac.gov/payments-and-grants/election-security-funds
THANK YOU

Questions?