Unclassified

DTRA Security and Counterintelligence 

In Processing
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Your assignment to, or employment by, the Defense Threat Reduction DTRA (DTRA) carries responsibilities for safeguarding all classified and 

sensitive unclassified information you may come in contact with. You are responsible for helping maintain DTRA's security posture and complying 

with applicable policies. Failure to comply with the security procedures outlined within is reportable to the DoD Consolidated Adjudications Facility 

(CAF). Your responsibilities are covered in this briefing:

 ADMINISTRATIVE INFORMATION

 DTRA BADGE AND CACPOLICY

 SAFEGUARD SENSITIVE AND CLASSIFIED MATERIAL

 NATO/CNWDI/RD PROGRAMS

 MANDATORY REPORTING REQUIREMENTS/SECURITY INFRACTIONS OR VIOLATIONS/PERSONAL BEHAVIOR

 INSIDER THREAT

 PROHIBITED ENTRY ITEMS

 COMMUNICATIONS SECURITY (COMSEC)/OPERATIONS SECURITY (OPSEC)

 ACCESS TO CLASSIFIED INFORMATION

 SECURITY IN/OUT PROCESSING 

Initial Security and Counterintelligence Briefing
Administrative Information

• Review all information and ensure you understand before signing or accepting.

• All forms, brochures, contact numbers and addresses mentioned in this briefing may be

obtained upon request. If you need further information or clarification, please ask your

Security Representative.

• If your duty location is off-site, your local Security Representative will provide site-specific 

information, such as evacuation locations, burn run schedule,etc.

• Cyber Awareness Challenge & PII training are required prior to gaining access to DTRA 

Local Area Networks (LAN). Print a copy of the completion certificates, and email them to 

your servicing Security Office with the subject line “In- Processing Paperwork”. 

• DTRA Policy REQUIRES you to out-process DTRA upon PCS, completion of assignment or 

contract, retirement, etc. You must return all DTRA-issued items (badge, CAC, SNET token) to 

the Personnel Security Office. DO NOT give these items to your supervisor, sponsor, COR, etc. 

You must bring them to the Personnel Security Office and officially out process. Failure to outprocess is a reportable security concern and may delay or prevent in-processing with Security 

at your next duty assignment.

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DTRA Badge & CAC Policy

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DTRA-issued Badges are automatically disabled after 90 days of non-use. LAN accounts are automatically disabled after 30 days 

of non-use, and are deprovisioned after 45 days. More than two instances of disabling due to non-use will require a justification 

from your DTRA Sponsor/PM/COR in order to bereactivated!

WEAR the DTRA badge face-forward, above the waist, and on their outermost garment at all times within or between buildings. Never 

allow other personnel to use your DTRA badge for any reason; do not allow other personnel to follow you through a check 

point/turnstile without badging themselves in or out.

CHALLENGE any individual within DTRA facilities who are not wearing a DTRA badge. Escort any individual within a DTRA facility who is 

not wearing a DTRA badge, or unescorted individuals wearing a red ESCORT REQUIRED badge to Access Control.

REMOVE when not inside a DTRA facility or enclosed/fenced-in area. You are accountable for your badge at all times. To avoid theft, do 

not leave badge unattended in your vehicle.

REPORT lost or stolen issued IDs (badge/CAC/courier) in writing immediately to your site/field Security Office.

PROGRAMMING of badge to special exclusion areas – Contact your local Security Manager for coordination.

RETURN all DTRA-sponsored badges and IDs issued to you when Out Processing.

NEVER use your DTRAbadge as a form of ID outside of DTRAfacilities.
Common Access Card (CAC)

What is the purpose of a CAC?

 DoD Identification for access onto Military Bases

Access to DoD Information Technology Systems

Important: You will create a PIN at time of CAC 

issue. This PIN is used for LAN access. Be sure 

to remember your PIN!

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How Do I Get My CAC? CONTRACTORS ONLY

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• Personnel Security will provide you with the TASS application for a DTRA-sponsored CAC card upon receipt of your DTRA Form 3 from your 

sponsor.

• TIPS

• New password must be EXACTLY 14 characters. We recommend you use your temporary password, but change the last character. 

You will not need to remember or use this password again. Provide the TASS temporary login and password sheet to Personnel 

Security for destruction upon completion.

• DISREGARD warnings about your email address and contract number

• After you submit the application, your Trusted Agent will review and approve the application on your scheduled in-processing date/time. Next 

you will proceed to any RAPIDS location https://idco.dmdc.osd.mil/idco/. If on site at DTRC, you can go to the DLA CAC office. You will need to 

take two forms of federal, state or local government identification containing a photograph or information containing name, date of birth, gender, 

height, eye color andaddress.

• Personnel Security will request your UNET account when you in process.

• Take your CAC to the DTRA Help Desk to have DTRA certificates loaded and your .mil email address provisioned.

Important: Everyone MUST Out-process with DTRA Personnel Security and return ALL DTRA Issued items. (CAC, DTRA Badges, 

NCR/Pentagon Badges, Courier Cards and SNET tokens)
How Do I Get My CAC? CIVILIANS ONLY

• Civilians: DTRA HR will provide you with an appointment time and date for CAC issuance.

• Bring the CAC to the DTRA Help Desk to have certificates loaded onto the CAC

• Military: Once your UNET has been created (normally 24 hours after in-processing), proceed to the 

DTRA Help Desk to have certificates loaded onto your CAC.

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Safeguard Sensitive and Classified Material

Each individual assigned to DTRA is responsible and accountable for handling classified information/material to prevent its 

unauthorized disclosure. When removing classified information from approved storage and safekeeping, attach the 

appropriate cover sheet. The following three cover sheets are placed on top of documents to clearly identify the classification 

level of the document and protect classified information from inadvertent disclosure.

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Classified materials must be destroyed when no longer required to maintain. Classified documents that are no 

longer needed will be placed in burn bags and destroyed during the weekly burn run or by an NSA approved 

cross-cut shredder. If you are not assigned to the DTRC, check with your Field Office for local procedures.

Classified CDs and floppy diskettes may be destroyed by incineration. Classified CDs may also be destroyed through the 

use of a device that has been identified on the National Security DTRA Evaluated Product list of the Destruction of Optical 

Media.
NATO/CNWDI/RD Briefings

 NATO (COMPLETE DTRA Form 22)

The NATO program is governed by the United States implementation of NATO security 

procedures (USSAN Instruction 1-70) All personnel with access to NATO confidential and 

higher require a formal NATO briefing. All NATO material will be stored separately from U.S. 

Classified materials. The registry will control and bring under the DTRA NATO accountability 

system all NATO secret and above material. The registry will maintain document receipts and 

files for NATO secret and above material. All NATO transactions for NATO secret and above 

will be processed through the NATO registry (no exceptions).

 RD/FRD/CNWDI (COMPLETE DTRA Form21)

If your assignment at DTRA requires you to have access to Restricted Data (RD), Formerly Restricted Data 

(FRD), and/or Critical Nuclear Weapon Design Information (CNWDI), you are required to become familiar 

with the procedures for identifying, classifying, marking, handling, and declassifying documents containing 

that information as required by theAtomic EnergyAct and 10 CFR Part 1045.

*If you require access 

to the SNET, you are 

required to receive the 

NATObriefing.

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MANDATORY Reportable Items

Significant personnel security issues may result in suspension of access or revocation of security clearance. Below is a 

list of items that you MUST report in writing to Personnel Security or your local Security Specialist. When in doubt, 

report – don’t take anychances.

Foreign Travel/Foreign Contact/ForeignActivities 

Attempted Elicitation

Misuse of government property or ITsystems 

Media Contacts

Marital Status 

Criminal Conduct 

FinancialAnomalies

Alcohol and Drug-related treatment 

Mental Health

Reportable Actions byOthers Make the right choice – Just reportit!

Please read the brochure carefully.

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MANDATORY Reportable Items, Continued...

ForeignActivities:

Report application for and receipt of foreign citizenship; 

application for, possession, or use of a foreign passport 

or identity card for travel; involvement in a foreign 

business or organization (to include employment and 

volunteering), foreign bank account, foreign property, 

voting in a foreign election, or adoption of a non-U.S. 

citizen.

Make the right choice – Just reportit!

Foreign Travel:

• Report unofficial foreign travel as soon as you are aware of the upcomingtravel.

Refer to the Reporting Requirements quick link on the DTRA1 for reporting procedures and forms.

• DTRA encourages you to report official travel to the Briefing/DebriefingCenter.

• Schedule a CI Foreign Travel Briefing (via email) with the Briefing/Debriefing Center. Unanticipated border crossings into any foreign country not included inthe

traveler’s approved itinerary, regardless of duration, are discouraged. All deviations 

from travel itineraries shall be reported within five business days ofreturn.

• Schedule your Foreign Travel debriefing (via email) within 10 business days of your return.

Foreign Contact:

• Report all foreign contact. Refer to the Reporting Requirements quick link on the 

DTRA1 for reporting procedures and forms.

• Report contacts with a known or suspected foreign intelligence entity, as well as 

continuing association with known foreign nationals that involve bonds of affections, 

personal obligation, or intimate contact; this includes roommates, an foreign national 

who co-occupies a residence for a period exceeding 30 calendar days, or contactthat 

involves the exchange of personal information.

• Schedule a CI threat briefing 30 days prior to expected official contact with foreign nationals within the U.S.

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MANDATORY Reportable Items, Continued...

Attempted Elicitation:

Report any actual or attempted exploitations, blackmail, coercion, or enticement to obtain 

classified information or other information specifically prohibited by law from disclosure 

regardless of the means used.

Misuse of Government Property or IT Systems:

Make the right choice – Just reportit!

Report any actual or suspected unauthorized access or use of IT systems. Viewing, transmitting, 

or soliciting sexually oriented material or images; transmitting profane, obscene, abusive, 

offensive, or harassing statements is strictly prohibited. (see DTRA FM 205 for furtherinformation)

Media Contacts:

Any release of DTRA information, to the media or otherwise, must be approved through theDTRA 

Public Affairs Office. You must report any other contact with or solicitation from the media even if 

the contact does not result in an unauthorized disclosure. If any member of the media contacts 

you for information, refer them to Public Affairs; never comment on news releases pertaining to 

DTRA or classifiedinformation.

Change in Marital Status

Reportable changes in status include marriage, intent to marry, legal separation, divorce, and 

cohabitation that involves living with and sharing bonds of affection, obligation or other 

commitment

NO PORN!

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Mandatory Reportable Items, Continued...

Reportable Actions by Others:

Your obligation to protect national security includes reporting any of the above behaviors known or observed in other 

cleared personnel, as well as any unwillingness to comply with rules and regulations or to cooperate with security 

requirements, unexplained affluence or excessive indebtedness, alcohol abuse, illegal drug use/activity, criminal 

conduct, misuse of government property or IT systems, mental health issues where there is reason to believe it may 

impact the individual's ability to protect classified or sensitive information, and any activity that raises doubts as to 

whether the individual's continued clearance eligibility is clearly consistent with the interests of national security.

Security Executive Agent Directive 3

When should I report:ASAP

Report information as soon as you plan, become involved in or 

prior to participation in an activity.

If unable to report immediately, you should report to Personnel 

Security within 24 hours of an event.

Make the right choice – Just reportit!

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Security Infractions and Personal Behavior

REPORT ALL SECURITY INFRACTIONS ANDVIOLATIONS

Immediately report all security violations, security infractions, or practices 

dangerous to security to your Security Manager and to DTRA Security 

personnel.

PERSONAL BEHAVIOR

You must exercise vigilance, caution, and discretion in your personal conduct to avoid 

being placed in compromising situations.

Be wary of anyone attempting to befriend you for no obvious reason or involve you in a

romantic escapade. Such tactics have frequently been employed by foreign intelligence

services.

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Insider Threat

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• Insider threats exist in DTRA and it is everyone’s responsibility to help 

safeguard our information, facilities, and personnel

• Not all insider threats are intentional! A great deal of technologyand 

information is lost because of carelessness

• Report anything of concern; our team will direct to the appropriate 

office
Reportable Indicators

• Attempting to expand access for duties beyond normal responsibilities

• Displaying questionable loyalty to US government

• Performing repeated or unrequired work outside of normal duty hours

• Exhibiting behavior that results in repeated security violations

• Engaging in illegal activity or asking you to engage in any illegal activity

• Attempting to elicit personnel with access into compromising situations

• Changes in financial circumstances:

- Displaying unexplained or undue affluence

- Sudden repayment of debts, bragging of money

• Exhibits actions or behaviors associated with disgruntled employees:

- Conflicts with supervisors and coworkers

- Decline in work performance

- Tardiness

- Unexplained absenteeism

Reportable indicators of suspicious behaviors include, but are not limited to:

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Why Co-Workers Might Not Report

• Didn’t consider the activity important enough to take action

• Didn’t recognize observed behavior as suspicious or a 

threat

• Didn’t want to be identified as a “tattler”

• Didn’t know how to report the suspicious behavior

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When reporting on the tip line on DTRA1, you can choose to remain anonymous

How Employees Can Contact Us

Contact Us:

Email: dtra.belvoir.oi.list.oi-msc-insider-threat-tm-govt@mail.mil 

DTRA1 Portal: https://dtra1portal.unet.dtra.mil/OI/MS/Insider_Threat/default.aspx

Room: 1400

Telephone: (571) 616-6123 or (703) 767-4853

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Prohibited Entry Items

Cameras, weapons, wireless devices, smart watches, and other portable electronic devices are not 

permitted within DTRA spaces without express written permission or waiver. Prohibited electronic 

devices include both personal and government- issued devices, to include smartphones, e-readers, 

tablets, laptops, unapproved smart watches and similar devices. DTRA UNET laptops and approved 

medical devices are exempt from this policy. Certain personal wearable fitness devices are permitted 

when they appear on the approved devices list; however, connecting to DTRA systems or networks 

is prohibited. DTRA may conduct random searches at any time to confirm policy compliance. 

Wireless detection equipment will be used to monitor compliance with thispolicy

No electronic devices, personally or government owned, are permitted in any DTRASCIF

without written approval from the Special Security Officer(SSO).

Wireless devices are prohibited for use within all DTRA facilities.

Personnel who do not wish to leave their wireless device in their vehicles, may store them in the 

lockers provided in the main lobby of the DTRC or similar storage lockers at other DTRA facilities. 

Wireless devices must be turned off prior to entering DTRA facilities and placed in the locker. These 

lockers are provided as a courtesy for day-use only; do not take the key to the locker home with you.

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Unauthorized Disclosure

Discuss classified information only with those who have the appropriate 

security clearance and a valid need-to-know. Verification of need-to-know rests 

with the person who controls the information. When in doubt, do not divulge 

information. Remind recipients of the classification of the information you are 

about to discuss. Do not comment on any news releases pertaining to DTRA.

If contacted by the media or general public, refer the caller to Public Affairs, 

703-767-5870.

If contacted by the media outside of normal duty hours, refer the caller to 

703-767-2003, who will notify PublicAffairs.

Please do not comment.

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COMSEC and OPSEC Awareness

COMMUNICATIONS SECURITY (COMSEC)AWARENESS

Use of the duty phone constitutes consent to COMSEC monitoring. Never discuss classified information 

over standard duty phones and do not attempt to “talkaround” classified information. Use your HOLD 

button when calling someone else tothe phone or when assisting a customer. Do not fax classified material 

using anunclassified fax machine and do not use a faxmachine as a copier.

OPERATIONS SECURITY (OPSEC)AWARENESS

While we have traditional methods to protect classified information, we also deal with unclassified but sensitive 

information that, if revealed, could expose areas where DTRA could be vulnerable. Be familiar with

sensitive unclassified information and be aware of to whom you revealthis information. If in doubt, do not reveal it.

No office paper, regardless of classification and/or sensitivity will be disposed of in a trash basket, garbage can, 

dumpster or recycle bin. All office paper will be placed in a burn bag for centralized destruction or shredded.

Office paper is defined as paper items containing either computer-generated or hand-written print; this includes, 

but is not limited to printer paper, notebook paper, post-its, scratch pads, calendar sheets,etc.

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Security Clearance

A security clearance is a privilege, not aright.

When you accept the privilege of having 

access to classified and sensitive information, 

you also accept the responsibilities that 

accompany this privilege.

This is a lifelong responsibility.

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Access to Classified Information

Requirements for Access to ClassifiedInformation:

As an employee of the U.S. Federal Government or one of its contractors, licensees, or grantees in a 

position that requires access to classified information, you must:

1. Possess a valid Security Clearance (Eligibility)

You have been the subject of a personnel security investigation to determine your trustworthiness for 

access to classified information. As an individual who has been granted a security clearance 

(eligibility), you have met the first of three requirements necessary to have access to classified 

information.

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Access to Classified Information

Requirements for Access to ClassifiedInformation:

1. Possess a valid Security Clearance

2. Have an official “Need-to-Know”

The holder of classified information determines Need to Know.

Need to Know is based on a requirement for access to, knowledge of, 

or possession of the classified information in order to perform tasks or

services essential to the fulfillment of an official United States Government 

program in the interest of national security.

Access to classified information shall not be afforded to any individual solely by virtue of 

office, position, or security clearance.

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Access to Classified Information

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Requirements for Access to ClassifiedInformation:

1. Possess a valid Security Clearance

2. Have an official “Need-to-Know”

3. Signed SF 312 Nondisclosure Agreement

The SF 312 is a contractual agreement between the U.S. Government and you, a cleared employee, in which 

you agree not to disclose classified information to an unauthorized person. Its primary purpose is to inform 

you of your responsibilities to protect information and the consequences that may result from your failure to 

meet those responsibilities.
SF 312 Overview

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• I accept the obligation contained with the agreement.

• I have received a security indoctrination and a I understand my responsibility to protect classified information.

• I have been advised that unauthorized disclosure of classified information could result in damage to national security.

• I understand that I must comply with the laws protecting classified information

• I understand that a breach of the agreement could result in:

• Termination of my clearance

• Transfer from my position

• Termination of my employment

• Criminal Prosecution

• Any benefits, financial or otherwise, that I receive from the unauthorized disclosure of classified information will be given to the U.S. 

government.

• I understand classified information belongs to the U.S. government and not to me.

• I will return all classified materials to the U.S. government whenever I no longer need them.

• All my questions have been answered and I have been offered access to the

Executive Order 13526 and statutes referenced in this agreement.

Contractors/Non-staff: you signed the SF 312 with your owning organization/company. 

Military and Civilian Staff Member employees will sign the SF 312 prior to their first day.
Initial Security and Counterintelligence 

Briefing Certificate

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BE SECURITY CONSCIOUS

A successful security program begins with each individual. Security needs your assistance daily to ensure that both 

classified and sensitive unclassified material is protected. Working together, we can make a difference.

SIGN AND DATE THE INITIAL SECURITY AND COUNTERINTELLIGENCE BRIEFING 

CERTIFICATE (DTRA FORM120).

Do you hereby accept the obligations as described above and as contained in the Initial Security and 

Counterintelligence Briefing? If yes, please do the following:

Step 1. Sign and Date the DTRA Form 120 Initial Security and Counterintelligence Briefing Certificate. 

Step 2. Email to (HQ) dtra.belvoir.oi.list.oi-mscsp-personnel-security-hqc@mail.mil

(Reston) dtra.belvoir.oi.list.oi-mscr-personnel-security@mail.mil

(ABQ) dtra.kirtland.oi.list.oi-msca-personnel-security-abq@mail.mil

(Travis) dtra.travis.oi.list.oi-msct-security@mail.mil

If you have a CAC, you may digitally sign the DTRA Forms 120 and 205. You may only exercise this option if you have a 

CAC. All others must sign the documents by hand.
LAN Access User Agreement

 Read pages 1-5 of the DTRA Form 205 LAN Access UserAgreement

 Sign the agreement on page1.

Step 1. Sign and Date the DTRA Form 120 Initial Security and Counterintelligence Briefing 

Certificate. 

Step 2. Email to (HQ) dtra.belvoir.oi.list.oi-mscsp-personnel-security-hqc@mail.mil

(Reston) dtra.belvoir.oi.list.oi-mscr-personnel-security@mail.mil

(ABQ) dtra.kirtland.oi.list.oi-msca-personnel-security-abq@mail.mil

(Travis) dtra.travis.oi.list.oi-msct-security@mail.mil

If you have a CAC, you may digitally sign the DTRA Forms 120 and 205. You may only 

exercise this option if you have a CAC. All others must sign the documents by hand.

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Cyber and PII Training

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• All new civilian employees, service members, and contractor/non-staff personnel must complete 

the below mandatory training requirements prior to arrival at DTRA. You may complete all 

training online using your personal computer.

• New Cyber Awareness Challenge (Department of Defense Version)

• Personally Identifiable Information (PII)

Step 1. Print a copy of the completion certificates

Step 2. Email to (HQ) dtra.belvoir.oi.list.oi-mscsp-personnel-security-hqc@mail.mil

(Reston) dtra.belvoir.oi.list.oi-mscr-personnel-security@mail.mil

(ABQ) dtra.kirtland.oi.list.oi-msca-personnel-security-abq@mail.mil

(Travis) dtra.travis.oi.list.oi-msct-security@mail.mil

• If you experience a challenge printing the certificates, you may capture a screen shot of the 

completion certificate and print the screen shot. 

• Note: You are not required to re-take the training if you have training certificates dated within the 

last calendar year
Passing Your Clearance

When you are attending a meeting/conference and need to pass your security clearance to another 

organization:

CIVILIAN AND MILITARY ONLY (Company Facility Security Officer (FSO) must pass contractor clearances): Submit 

an outgoing visit notification to Visitor Services via the CRChttps://crcportal.unet.dtra.mil/SitePages/Home.aspx

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Visitors to DTRA

When you are sponsoring outside visitors to DTRA:

Whether you are hosting one, two, or 50 visitors, you should use the Visitor Notification System to let Visitor 

Services and Access Control know you are expecting people from outside DTRA.

Submit notification via the DTRA1, in the Customer Response 

Center (CRC), under Security.

Visitor Services will notify you if further information is required 

and will send you a confirmation when all necessary actions 

are completed.

Remember all Foreign visits MUST be coordinated with the 

Foreign Disclosure Office

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Remember: IT’S POLICY!

All personnel in the below two categories must out process throughSecurity:

1. Terminating employment, retirement, reassignment to another governmentagency

2.Any absence from duty or employment that exceeds 60 days. (DTRA badge and LAN will be disabled at 30 and 90 days 

respectively; plan in advance with Security if you know you’ll be out of pocket for that period oftime)

Individual Responsibility:

If you will be leaving DTRA, notify Personnel Security by completing the Out Processing Notification located on the DTRA1 

in the Customer Response Center (CRC).

Please get started a few days before you plan to leave so that all government/DTRA property is returned andaccounts

settled before your departure date. You must complete the majority of your out-processing prior to your actual day of departure.

YOUR LAST ACTION WILL BE SECURITY IN/OUT-PROCESSING. You must turn in all DTRA issued badges, Token, IDs, etc. DO NOT turn in your

DTRA-issued badge or CAC at your company or leave them with anyone; they are the property of DTRA Security and MUST be returned to DTRA

Security at the time you out process.

Any exceptions to the above process must be pre-coordinated with Security In/Out Processing by Supervisor/COTR or Security Manager. 

Failure to out process may adversely affect your security clearance with another location orposition.

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Your First Day

Ensure your government sponsor has requested an in-processing 

date/time for you with Personnel Security (Mil and Contractor/NonStaff Personnel): 

https://crcportal.unet.dtra.mil/SitePages/Home.aspx

*Military personnel must check in with Military HR prior to inprocessing with Personnel Security

Ensure you have emailed the below documents in advance: 

1. Cyber Security Awareness Training Certificate (dated within the last

calendar year)

2. Personally Identifiable Information Training Certificate (dated within the last calendar year)

3. Signed DTRA Form 120

4. Signed DTRA Form 205

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Questions?

WELCOME TO DTRA!

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Email any questions you may have to: dtra.belvoir.oi.list.oi-mscsp-personnel-security-hqc@mail.mil