GrantSolutions GMM

Recipient Guide

Manage Amendments - Classic Experience

An amendment is a post-award change to a grant. Recipients may initiate certain types of 

amendments in the GrantSolutions GMM from the “My Grants List” screen. Amendment types may 

include, but are not limited to supplements, change in staff, budget revisions, carryover requests, 

change in Recipient address, and more.

Note: Contact the awarding agency for the types of amendments that can be created by a grant 

recipient.

Amendments are managed in the Classic Experience. To switch to the Classic Experience from the New 

Experience, use the Avatar Drop Down Menu in the upper right-hand corner of the screen:

Figure 52: Switch Back to Classic link

GRANT MANAGER
GrantSolutions GMM

Recipient Guide

To view amendments in progress or to initiate a new amendment, follow the below steps:

1. From the “My Grants List” screen, click the link Manage Amendments.

Figure 53: Manage Amendmentslink

Note: If more than one grant is available from the My Grants List screen, scroll through the page until 

the desired grant is located.

2. The “Manage Amendments” screen appears. All amendments are initiated and tracked from this screen. 

To begin a new amendment action, click the New button.

Figure 54: Manage Amendments screen - New button
GrantSolutions GMM

Recipient Guide

3. The “Select Amendment Type” screen appears. Click the radio button to the left of the desired 

amendment type, and then click the Create Amendment button.

Important! The amendment types available to Grantees vary by the awarding agency. As a result, the 

amendment types on your screen may not match the image below.

Figure 55: Select Amendment Type screen
GrantSolutions GMM

Recipient Guide

4. The “GrantSolutions Amendment Application Control Checklist” screen appears. The checklist screen 

contains the following information:

• Amendment Type: The type selected from the “Select Amendment Type” screen

• Status: The stage of the Amendment application. Statuses include Work in Progress and Submitted

• Print Application - Original Submission: Click the Original Submission link to view, print, or save a 

PDF of the entire application package (completed forms, attachments, etc.)

• Applicant, grant, and project information: Read-only information about the award

• Application Kit: The application package that includes online forms, enclosures, attachments, and 

form status

• Verify Submission: Submit application

• Close: Return to the Mange Amendment screen

Figure 56: GrantSolutions Application Control Checklist screen
GrantSolutions GMM

Recipient Guide

5. Once an amendment is created, the status is Work in Progress. If an amendment type is selected in 

error, click the Close button from the bottom of the screen to return to the “Manage Amendments” 

screen.

Figure 57: Close button

Optional: The “Manage Amendment” screen appears. Click the Delete Amendment link from 

the Action column to remove the amendment action.

Note: The Delete Amendment link is only active when the status is Work in Progress.

6. From the “Manage Amendments” screen, click the Edit Amendment link to continue working on the 

amendment action.

Figure 58: Manage Amendments screen - Edit Amendment and Delete Amendments links

7. The “GrantSolutions Amendment Application Control Checklist” screen appears. Scroll to the application 

kit (application package) section and enter the online forms. The forms in the kit vary depending on the 

Amendment type.
GrantSolutions GMM

Recipient Guide

8. To electronically complete a form in the GrantSolutions GMM, click the Enter Online link for the desired 

form (i.e. SF-424A).

Figure 59: Application Control Checklist - Application Kit (Package) section

Note: Forms vary depending on the Amendment type.

9. The online form opens. Enter all data. When entering dollar amounts, do not use the dollar sign ($) or 

commas.

Figure 60: SF-424A Online Form
GrantSolutions GMM

Recipient Guide

10. When done, scroll to the bottom of the screen and click the Save button.

Figure 61: SF-424A - Save button

11. (SF-424A only) – The “Would you like to transfer your budget totals information to the SF-424 form” 

message appears. Click Yes.

Figure 62: Would you like to transfer your budget totals information to the SF-424 form message

12. If there are no errors, the Save Successful message appears at the bottom of the screen.

Note: If there are problems, an error icon (red circle with white exclamation point) appears next to 

the cells that need corrections. To view the error text, point to the error icon with the mouse. Make 

change and then click the Save button again.

13. Click the Close button.

Figure 63: Close button
GrantSolutions GMM

Recipient Guide

Description

14. The “GrantSolutions Amendment Application Control Checklist” screen opens. A Print Completed link 

appears below the Enter Online link for the form that was just saved. The Print Completed link allows the 

user to open or save that form as a PDF. Additionally, the status column contains a green checkmark, 

indicating the form was successfully saved.

Figure 64: Application Kit

Status Icons

Status Icon

In progress or completed. Unless otherwise directed, each item in the kit should havea 

green check mark before submitting the Amendment. Please note that a greencheck

mark does not mean the information is correct, just that data is entered orattached.

It is recommended that you complete this item.

Not started (optional).

The enclosure is not validated (Incomplete).

15. Complete additional forms and attach any necessary files. To attach a file, locate the desired row and 

click the Uploaded Files link from the Attachments column.

Figure 65: Attachments column - Uploaded Files link
GrantSolutions GMM

Recipient Guide

16. The “Attachments” screen appears. Click the Upload Attachment button.

Figure 66: Attachments screen

17. The “Attachment – Upload” screen appears in a new window. Enter a file description in theDescription

field, choose a file to attach, and click the Attach button.

Figure 67: Attachment - Upload window
GrantSolutions GMM

Recipient Guide

18. The “Attachments” screen appears, and the attachment is visible. Click the Close button.

Figure 68: Attachments screen

19. The “GrantSolutions Amendment Application Control Checklist” screen appears. Once all necessary 

forms are completed, attachments are uploaded, and there are one or more check marks in the Status 

column, click the Verify Submission button.

Figure 69: Verify Submission button
GrantSolutions GMM

Recipient Guide

20. The “GrantSolutions Amendment Submission Verification” screen appears. Review the page to ensure all 

online forms are listed. Click Final Submission.

Figure 70: GrantSolutions Amendment Submission Verification screen

21. The “Are you sure you want to submit this application? You may not alter any information once it is 

submitted” message displays. Click Cancel to return to the previous screen or click OK tocontinue.

Figure 71: Warning Message
GrantSolutions GMM

Recipient Guide

22. The “Amendment Status Confirmation” screen appears, and the Grantor receives email notification that 

the amendment application is submitted. Click the Application Control Checklist button to return to the 

now submitted application kit.

Figure 72: Amendment Status Confirmation screen

23. The “GrantSolutions Amendment Application Control Checklist” screen appears. Confirm that the status 

is Submitted (Post Award). Click the Close button at the bottom of the screen to return to the Manage 

Amendments page.

Figure 73: Checklist screen Close button
GrantSolutions GMM

Recipient Guide

24. The “Manage Amendments” screen appears. At this point, the Grantee may view the amendment 

application but cannot perform any actions. As the amendment progresses through the review and 

approval process, the status updates.

Figure 74: Manage Amendments screen

25. If the Grantor needs the Grantee to make changes to the application, the Grantor can Return the 

amendment for edits.

Assigned users with the roles Grantee Authorizing Official (ADO) and Principle Investigator/Program 

Director (PI/PD) for the latest issued Notice of Award and for the active budget period receive email 

notification when an application is returned.

The application status changes to Work in Progress and the Edit Amendment link is available.

Figure 75: Manage Amendments screen

26. Make any changes and re-submit the amendment application.