Federal Register / Vol. 87, No. 63 / Friday, April 1, 2022 / Notices 19111 

1Even in cases where an individual’s medical 

condition does not meet the legal definition of 

‘‘disability’’ to be entitled to an accommodation 

under the Rehabilitation Act, in some limited 

circumstances an agency may grant and provide 

accommodations based upon other medical 

considerations. 

Community Community map repository address 

Larimer County, Colorado and Incorporated Areas 

Project: 19–08–0002S Preliminary Date: January 26, 2021 and December 20, 2021 

City of Fort Collins .................................................................................... Stormwater Utilities Department, 700 Wood Street, Fort Collins, CO 

80521. 

City of Loveland ........................................................................................ Public Works Department, 2525 West 1st Street, Loveland, CO 80537. 

Town of Estes Park .................................................................................. Town Hall, 170 MacGregor Avenue, Estes Park, CO 80517. 

Town of Johnstown .................................................................................. Town Hall, 450 South Parish Avenue, Johnstown, CO 80534. 

Town of Timnath ....................................................................................... Town of Timnath Map Repository, TST Inc., 748 Whalers Way, Fort 

Collins, CO 80525. 

Town of Wellington ................................................................................... Town Hall, 3735 Cleveland Avenue, Wellington, CO 80549. 

Town of Windsor ...................................................................................... Town Hall, 301 Walnut Street, Windsor, CO 80550. 

Unincorporated Areas of Larimer County ................................................ Larimer County Courthouse Offices Building, 200 West Oak Street, 

Suite 3000, Fort Collins, CO 80521. 

Thurston County, Washington and Incorporated Areas 

Project: 20–10–0027S Preliminary Date: June 25, 2021 

City of Yelm .............................................................................................. City Hall, 106 2nd Street Southeast, Yelm, WA 98597. 

Nisqually Indian Tribe ............................................................................... Nisqually Indian Tribe Planning and Economic Development, 4820 

She-Nah-Num Drive Southeast, Olympia, WA 98513. 

Thurston County Unincorporated Areas ................................................... Thurston County Courthouse, 2000 Lakeridge Drive Southwest, Building One, Olympia, WA 98502. 

[FR Doc. 2022–06845 Filed 3–31–22; 8:45 am] 

BILLING CODE 9110–12–P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. DHS–2022–0011] 

Privacy Act of 1974; System of 

Records 

AGENCY: U.S. Department of Homeland 

Security. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the U.S. 

Department of Homeland Security 

(DHS) proposes to modify and reissue 

an existing DHS system of records titled, 

‘‘DHS/ALL–033 Reasonable 

Accommodations Records System of 

Records.’’ This system of records allows 

the Department to collect and maintain 

records on employees and applicants for 

employment who requested or received 

reasonable accommodations by the 

Department as required by the 

Rehabilitation Act of 1973, as amended; 

the Americans with Disabilities Act 

Amendments of 2008; Title VII of the 

Civil Rights Act, as amended, and/or 

pursuant to public health authorities 

and associated guidance. DHS is 

updating this System of Records Notice 

(SORN) to provide more transparency as 

to the purpose; add additional 

authorities for the collection of 

information; update the categories of 

records; modify and add routine uses; 

and update retention policies. This 

notice also clarifies DHS’s collection, 

use, maintenance, and dissemination of 

records needed to process, manage, 

maintain, and resolve reasonable 

accommodation requests based on a 

medical condition/disability or a 

sincerely held religious belief, practice 

or observance. This modified system 

will be included in DHS’s inventory of 

record systems. 

DATES: Submit comments on or before 

May 2, 2022. This modified system will 

be effective upon publication. New or 

modified routine uses will be effective 

May 2, 2022. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2022–0011 by one of the following 

methods: 

• Federal e-Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Lynn Parker Dupree, Chief 

Privacy Officer, Privacy Office, U.S. 

Department of Homeland Security, 

Washington, DC 20528–0655. 

Instructions: All submissions received 

must include the agency name and 

docket number DHS–2022–0011. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to http://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: DHS 

Disability Employment Program 

Manager, (202) 357–1264, Office for 

Civil Rights and Civil Liberties, or 

Accessibility@hq.dhs.gov, Office of 

Accessible Systems and Technology, 

U.S. Department of Homeland Security, 

Washington, DC 20528. For privacy 

questions, please contact: Lynn Parker 

Dupree, (202) 343–1717, Privacy@

hq.dhs.gov, Chief Privacy Officer, 

Privacy Office, U.S. Department of 

Homeland Security, Washington, DC 

20528–0655. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS) proposes to 

modify an existing system of records 

titled, ‘‘DHS/ALL–033 Reasonable 

Accommodations Records System of 

Records,’’ and last published at 76 FR 

41274 (July 13, 2011). This system 

allows the Department to collect and 

maintain records on applicants for 

employment and employees with a 

medical condition/disability and/or a 

sincerely held religious belief, practice, 

or observance who requested or 

received reasonable accommodations by 

the Department as required by the 

Rehabilitation Act of 1973, the 

Americans with Disabilities Act (ADA) 

Amendments of 2008, Title VII of the 

Civil Rights Act of 1964, and/or 

pursuant to public health authorities 

and associated guidance.1

Sections 501, 503, and 504 of the 

Rehabilitation Act of 1973, and the 

Americans with Disabilities Act (ADA) 

Amendments of 2008, prohibit 


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discrimination on the basis of disability 

and require federal agencies, employers 

who are federal contractors, and 

programs that receive federal financial 

assistance to provide reasonable 

accommodation to qualified individuals 

with disabilities, including those who 

are employees or applicants for 

employment, unless providing the 

accommodation would pose an undue 

hardship. Section 508 of the 

Rehabilitation Act also requires federal 

agencies to make their electronic and 

information technology accessible to 

people with disabilities. The purpose of 

reasonable accommodations is to 

provide modifications or adjustments to: 

(1) The job application process that 

enables a qualified applicant or 

individual with a medical condition/ 

disability to enjoy equal employment 

opportunities available to persons 

without a medical condition/disability; 

(2) the work environment; and/or (3) the 

manner in which a position is 

customarily performed. Reasonable 

accommodations may include, but are 

not limited to: (1) Making existing 

facilities readily accessible to and 

usable by individuals with disabilities; 

(2) job restructuring, modification of 

workplace policies, work schedules or 

place of work, extended leave, 

telecommuting, or reassignment to a 

vacant position; and/or (3) acquisition 

or modification of equipment or 

devices, including computer software 

and hardware, appropriate adjustments 

or modifications of examinations, 

training materials or policies, the 

provision of qualified readers and/or 

interpreters, personal assistants, service 

animals, and other similar 

accommodations. 

This system also allows the 

Department to collect and maintain 

records on applicants for employment 

and employees who requested or 

received a religious accommodation by 

the Department as required by Title VII 

of the Civil Rights Act of 1964, as 

amended, 42 U.S.C. 2000e (Title VII); 29 

CFR 1605.2. Section 701(j) of Title VII 

requires federal agencies to reasonably 

accommodate an employee or 

prospective employee whose sincerely 

held religious belief, practice, or 

observance conflicts with a work 

requirement, unless the accommodation 

would result in undue hardship. A 

reasonable religious accommodation is 

an adjustment to the work environment 

that will allow the employee to comply 

with his or her religious beliefs. The 

duty to accommodate may result in an 

exception from, or adjustment to, an 

existing work requirement to allow an 

employee or applicant to observe or 

practice his or her religion. Religious 

accommodation requests often relate to 

work schedules, dress and grooming, or 

religious expression or practice while at 

work. Religious accommodations may 

include, but are not limited to, flexible 

scheduling, voluntary shift substitutions 

or swaps, job reassignments, and 

modifications to workplace policies or 

practices. 

DHS is updating this System of 

Records Notice (SORN) for several 

reasons, to include (1) providing 

additional transparency as to the 

purpose; (2) adding additional 

authorities for the maintenance of the 

collection; (3) updating categories of 

records; (4) modifying and adding 

routine uses; and (5) updating retention 

policies. 

The purpose of this System of Records 

Notice is being updated to make it clear 

that this system covers the collection of 

information related to both medical/ 

disability and religious accommodation 

requests. These accommodation 

requests include, but are not limited to, 

requests for modifications to workplace 

safety protocols and related to public 

health mitigation measures, such as use 

of Personal Protective Equipment (PPE), 

physical distancing, immunization 

requirements, testing, travel, and 

quarantine requirements. DHS 

determines accommodation requests in 

accordance with applicable laws, 

regulations, and Department policies 

and guidance. By requesting an 

accommodation, employees or 

applicants for federal employment are 

authorizing DHS to collect and maintain 

a record of the information submitted to 

support the medical condition/disability 

or religious accommodation request. 

The authorities covering the 

maintenance of this system and the 

collection of this data are being 

expanded to include all applicable 

authorities. In addition to the 

authorities listed in the previous notice 

(Sections 501 and 504 of the 

Rehabilitation Act of 1973; Americans 

with Disabilities Act (ADA) 

Amendments of 2008; Executive Order 

13164 (July 28, 2000); and Executive 

Order 13548 (July 10, 2010)), the 

following authorities also apply: 

Sections 503 and 508 of the 

Rehabilitation Act of 1973; Title VII of 

the Civil Rights Act of 1964, as 

amended, 42 U.S.C. 2000e; Section 

202(d) of the E-Government Act of 2002, 

Accessibility to Persons with 

Disabilities; 36 CFR part 1194, 

Electronic and Information Technology 

Accessibility Standards; 6 CFR part 15, 

Enforcement of Nondiscrimination on 

the Basis of Disability in Programs or 

Activities Conducted by the Department 

of Homeland Security; 29 CFR part 

1630, Regulations to Implement the 

Equal Employment Provisions of the 

Americans with Disabilities Act; 29 CFR 

1605.2, Reasonable accommodation 

without undue hardship as required by 

section 701(j) of Title VII of the Civil 

Rights Act of 1964; 5 U.S.C. chapters 11 

and 79, and in discharging the functions 

directed under Executive Order 13991, 

Protecting the Federal Workforce and 

Requiring Mask-Wearing (Jan. 20, 2021); 

and 5 U.S.C. chapters 33 and 63 and 

Executive Order 12196, Occupational 

Safety and Health Program for Federal 

Employees (Feb. 26, 1980). 

The categories of records are being 

updated to provide more transparency 

on the information that is collected for 

medical condition/disability and 

religious accommodations requests, 

including requests specifically relating 

to public health mitigation measures 

such as PPE, physical distancing, 

immunization requirements, testing, 

travel, and quarantine requirements. 

The last published routine use (E) is 

being modified and a new routine use 

(F) is being added to conform to Office 

of Management and Budget 

Memorandum M–17–12. The last 

published routine uses (I) and (J) have 

been removed, and a new routine use 

(L) has been added to more clearly 

articulate how information sharing may 

be conducted with a federal agency or 

entity when needed to evaluate, process, 

adjudicate, and/or arbitrate a claim or 

appeal filed by a DHS employee or 

applicant arising out of or relating to the 

individual’s request for reasonable 

accommodation. In addition, minor 

edits have been made to existing routine 

use (K), now routine use (J) to account 

for information sharing with appropriate 

third parties contracted by the 

Department to investigate a complaint 

or appeal filed by an employee or 

applicant, in addition to existing 

permissible sharing for purposes for 

facilitating and conducting mediation or 

other alternative dispute resolution 

(ADR) procedures or programs. Other 

routine uses have been re-lettered to 

account for these changes. The retention 

and disposition policy for these records 

is also being updated. Records will be 

held in accordance with National 

Archives and Records Administration 

General Records Schedule 2.3, item 20. 

Consistent with DHS’s information 

sharing mission, information stored in 

the DHS/ALL–033 Reasonable 

Accommodations Records System of 

Records may be shared with other DHS 

Components that have a need to know 

the information to carry out their 

national security, law enforcement, 

immigration, intelligence, or other 


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homeland security functions. In 

addition, DHS may share information 

with appropriate federal, state, local, 

tribal, territorial, foreign, or 

international government agencies 

consistent with the routine uses set 

forth in this system of records notice. 

This modified system will be 

included in DHS’s inventory of record 

systems. 

II. Privacy Act 

The Privacy Act codifies fair 

information practice principles in a 

statutory framework governing the 

means by which Federal Government 

agencies collect, maintain, use, and 

disseminate individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

from which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass U.S. 

citizens and lawful permanent 

residents. Additionally, the Judicial 

Redress Act (JRA) provides covered 

persons with a statutory right to make 

requests for access and amendment to 

covered records, as defined by the 

Judicial Redress Act, along with judicial 

review for denials of such requests. In 

addition, the Judicial Redress Act 

prohibits disclosures of covered records, 

except as otherwise permitted by the 

Privacy Act. 

Below is the description of the DHS/ 

ALL–033 Reasonable Accommodations 

Records System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM NAME AND NUMBER: 

U.S. Department of Homeland 

Security (DHS)/ALL–033 Reasonable 

Accommodations Records System of 

Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at the DHS 

Headquarters in Washington, DC, 

Component Headquarters offices, and 

field offices. 

SYSTEM MANAGER(S): 

DHS Disability Employment Program 

Manager, (202) 357–1264, Office for 

Civil Rights and Civil Liberties, U.S. 

Department of Homeland Security, 

Washington, DC 20528. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Sections 501, 503, 504, and 508 of the 

Rehabilitation Act of 1973 and 

Americans with Disabilities Act (ADA) 

Amendments Act of 2008; Title VII of 

the Civil Rights Act of 1964, as 

amended, 42 U.S.C. 2000e; 29 U.S.C. 

791, as amended, Employment of 

Individuals with Disabilities; Section 

202(d) of the E-Government Act of 2002, 

Accessibility to Persons with 

Disabilities; 29 CFR part 1605.2, 

Reasonable accommodation without 

undue hardship as required by section 

701(j) of Title VII of the Civil Rights Act 

of 1964; 29 CFR part 1614.203, 

Rehabilitation Act; 29 CFR part 1630, 

Regulations to Implement the Equal 

Employment Provisions of the 

Americans with Disabilities Act; 36 CFR 

part 1194, Electronic and Information 

Technology Accessibility Standards; 6 

CFR part 15, Enforcement of 

Nondiscrimination on the Basis of 

Disability in Programs or Activities 

Conducted by the Department of 

Homeland Security; Executive Order 

13164, Establishing Procedures To 

Facilitate The Provision Of Reasonable 

Accommodation; 5 U.S.C. chapters 11 

and 79, and in discharging the functions 

directed under Executive Order 13991, 

Protecting the Federal Workforce and 

Requiring Mask-Wearing (Jan. 20, 2021), 

and 5 U.S.C. chapters 33 and 63; and 

Executive Order 12196, Occupational 

Safety and Health Program for Federal 

Employees (Feb. 26, 1980). 

PURPOSE(S) OF THE SYSTEM: 

The purpose of this system is to allow 

the Department to collect and maintain 

records on applicants for employment 

as well as employees who request or 

receive a reasonable accommodation by 

the Department as required by the 

Rehabilitation Act of 1973, as amended, 

29 U.S.C. 791, and/or Title VII of the 

Civil Rights Act of 1964, as amended, 42 

U.S.C. 2000e. This includes reasonable 

accommodations requested on both 

medical condition/disability and 

religious grounds. This system of 

records also allows DHS to track and 

report the processing of requests for 

reasonable accommodation Departmentwide to comply with applicable law and 

regulations, to inform and determine 

appropriate workplace accommodations 

for particular employees, and to 

preserve and maintain the 

confidentiality of medical and religious 

information while promoting the safety 

of federal workplaces and the health of 

the federal workforce consistent with 

the above-referenced authorities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Categories of individuals covered by 

this system include applicants for 

employment and employees, and under 

certain circumstances federal 

contractors, who request or receive 

reasonable accommodations under the 

Rehabilitation Act of 1973, as amended, 

and/or Title VII of the Civil Rights Act, 

as amended, 42 U.S.C. 2000e. This also 

includes authorized individuals or 

representatives (e.g., family member, 

attorney) who file requests for 

reasonable accommodation on behalf of 

an applicant for employment or 

employee, as well as former employees 

who requested or received reasonable 

accommodation during their 

employment with the Department. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records in this system include the 

name of the individual seeking 

accommodations; the requester’s 

reasonable accommodation request and 

supporting documentation; the 

requestor’s status (i.e., applicant, 

contractor, or current employee); the 

date the accommodation request was 

initiated; the requestor’s job position 

(i.e., occupational series, grade level, 

and agency component), work/duty 

location, and job duties; the nature/type 

of accommodation(s) sought; the 

amount of time taken to process the 

request; whether the request was 

granted or denied and, if denied, the 

reason for the denial; and the sources of 

technical, physical, or other assistance 

consulted in trying to identify possible 

reasonable accommodations. 

Also, for accommodations based on 

religion, the records will include 

information on how complying with a 

particular work requirement would 

substantially burden the requestor’s 

exercise of a sincerely held religious 

belief, practice or observance, how long 

the belief has been held, the reason for 

seeking a religious accommodation, and 

other information specific to the 

requested accommodation to determine 

whether DHS is legally required to grant 

the request. For reasonable 

accommodations requests specifically 

related to public health mitigation 

measures such as PPE, physical 

distancing, immunization requirements, 

testing, travel, and quarantine 

requirements, this system will also 

include information that individuals are 

requested to submit regarding how 

complying with such mitigation 

measures would substantially burden an 

individual’s religious exercise or 

conflict with their sincerely held 

religious beliefs, practices, or 

observances. 


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For accommodations based on a 

medical condition/disability, the 

records will include information such as 

the nature of the disability/medical 

condition, the functional limitations 

caused by the disability/medical 

condition, how the requested 

accommodation would address the 

functional limitations, medical 

documentation of the disability/medical 

condition, and other information 

specific to the requested 

accommodation to determine whether 

DHS is legally required to grant the 

request. For reasonable accommodations 

requests specifically related to public 

health mitigation measures such as PPE, 

physical distancing, immunization 

requirements, testing, travel, and 

quarantine requirements, this system 

will also include information that 

individuals are requested to submit 

regarding how the medical condition/ 

disability prevents the individual from 

complying with such public health and 

safety mitigation measures. 

Additional information collected to 

process reasonable accommodation 

requests includes the name, title, email 

address, and phone number of the 

requestor (or their representative); the 

requestor’s operating administration, 

pay grade, or band; supervisor 

information; and other information 

collected from requestors to make a 

determination regarding a specific 

medical and/or religious 

accommodation request. 

RECORD SOURCE CATEGORIES: 

Information is obtained from DHS 

employees and applicants and/or their 

medical practitioners, and in certain 

circumstances federal contractors, or 

authorized individuals acting on behalf 

of employees, applicants, and federal 

contractors who are requesting or have 

received medical/disability and/or 

religious accommodations. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including the U.S. Attorneys Offices, or 

other federal agency conducting 

litigation or proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation or proceeding and one of 

the following is a party to the litigation 

or has an interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity, 

only when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when (1) DHS suspects or 

has confirmed that there has been a 

breach of the system of records; (2) DHS 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, DHS 

(including its information systems, 

programs, and operations), the Federal 

Government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

F. To another federal agency or 

federal entity, when DHS determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

Federal Government, or national 

security, resulting from a suspected or 

confirmed breach. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same requirements and 

limitations on disclosure as are 

applicable to DHS officers and 

employees. 

I. To a court, magistrate, or 

administrative tribunal in the course of 

presenting evidence, including 

disclosures to opposing counsel or 

witnesses in the course of civil 

discovery, litigation, or settlement 

negotiations or in connection with 

criminal law proceedings, when it is 

relevant and necessary to the litigation 

or proceeding. 

J. To appropriate third parties 

contracted by the Department to 

investigate a complaint or appeal filed 

by an employee or applicant, or to 

facilitate and conduct mediation or 

other alternative dispute resolution 

(ADR) procedures or programs. 

K. To the Department of Defense 

(DOD) for purposes of procuring 

assistive technologies and services 

through the Computer/Electronic 

Accommodation Program in response to 

a request for reasonable 

accommodation. 

L. To the Merit Systems Protection 

Board (MSPB), the Federal Labor 

Relations Authority (FLRA), Equal 

Employment Opportunity Commission 

(EEOC), Office of Special Counsel 

(OSC), Office of Personnel Management 

(OPM), or another appropriate federal 

agency or entity when needed by that 

agency or entity to evaluate, process, 

adjudicate, and/or arbitrate a claim or 

appeal filed by a DHS employee or 

applicant arising out of or relating to the 

employee’s or applicant’s request for 

reasonable accommodation. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

DHS stores records in this system 

electronically or on paper in secure 

facilities in a locked drawer behind a 

locked door. The records may be stored 

on magnetic disc, tape, and digital 

media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

DHS may retrieve records by name of 

requester, employing component or 


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directorate, or any unique identifying 

number assigned to the request, if 

applicable. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records will be held in accordance 

with National Archives and Records 

Administration, General Records 

Schedule 2.3, Employee Relations 

Records, item 20, Reasonable 

accommodation case files. These 

records include individual employee 

files created, received, and maintained 

by reasonable accommodation, 

diversity/disability programs, employee 

relations coordinators, supervisors, 

administrators, or Human Resource 

specialists containing records of 

requests for reasonable accommodation 

and/or assistive technology devices and 

services that have been requested for or 

by an employee. This includes requests, 

approvals and denials, notice of 

procedures for informal dispute 

resolution or appeal processes, forms, 

correspondence, records of oral 

conversations, policy guidance 

documents, medical records, supporting 

notes, and documentation. These 

records are temporary and will be 

destroyed three (3) years after employee 

separation from the agency or all 

appeals are concluded, whichever is 

later. However, longer retention is 

authorized if required for business use. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

DHS safeguards records in this system 

according to applicable rules and 

policies, including all applicable DHS 

automated systems security and access 

policies. DHS has imposed strict 

controls to minimize the risk of 

compromising the information that is 

being stored. Access to the computer 

system containing the records in this 

system is limited to those individuals 

who have a need to know the 

information for the performance of their 

official duties and who have appropriate 

clearances or permissions. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to and 

notification of any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the Component 

Privacy Officer and Component 

Freedom of Information Act (FOIA) 

Officer, whose contact information can 

be found at http://www.dhs.gov/foia 

under ‘‘Contact Information.’’ If an 

individual believes more than one 

component maintains Privacy Act 

records concerning him or her, the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

Department of Homeland Security, 

Washington, DC 20528–0655, or 

electronically at https://www.dhs.gov/ 

dhs-foia-privacy-act-requestsubmission-form. Even if neither the 

Privacy Act nor the Judicial Redress Act 

provide a right of access, certain records 

about the individual be available under 

the Freedom of Information Act. 

When an individual is seeking records 

about himself or herself from this 

system of records or any other 

Departmental system of records, the 

individual’s request must conform with 

the Privacy Act regulations set forth in 

6 CFR part 5. The individual must first 

verify his/her identity, meaning that the 

individual must provide his/her full 

name, current address, and date and 

place of birth. The individual must sign 

the request, and the individual’s 

signature must either be notarized or 

submitted under 28 U.S.C. 1746, a law 

that permits statements to be made 

under penalty of perjury as a substitute 

for notarization. An individual may 

obtain more information about this 

process at http://www.dhs.gov/foia. In 

addition, the individual should, 

whenever possible: 

• Explain why he or she believes the 

Department would have information 

being requested; 

• Identify which component(s) of the 

Department he or she believes may have 

the information; 

• Specify when the individual 

believes the records would have been 

created; and 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; 

If the request is seeking records 

pertaining to another living individual, 

the request must include an 

authorization from the individual whose 

record is being requested, authorizing 

the release to the requester. 

Without the above information, DHS 

may not be able to conduct an effective 

search, and the individual’s request may 

be denied due to lack of specificity or 

lack of compliance with applicable 

regulations. 

CONTESTING RECORD PROCEDURES: 

For records covered by the Privacy 

Act or covered Judicial Redress Act 

records, individuals may make a request 

for amendment or correction of a record 

of the Department about the individual 

by writing directly to the Department 

component that maintains the record, 

unless the record is not subject to 

amendment or correction. The request 

should identify each particular record in 

question, state the amendment or 

correction desired, and state why the 

individual believes that the record is not 

accurate, relevant, timely, or complete. 

The individual may submit any 

documentation that would be helpful. If 

the individual believes that the same 

record is in more than one system of 

records, the request should state that 

and be addressed to each component 

that maintains a system of records 

containing the record. 

NOTIFICATION PROCEDURES: 

See ‘‘Record Access Procedures’’ 

above. 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

76 FR 41274 (July 13, 2011). 

* * * * * 

Lynn P. Dupree, 

Chief Privacy Officer, U.S. Department of 

Homeland Security. 

[FR Doc. 2022–06894 Filed 3–31–22; 8:45 am] 

BILLING CODE 9110–FP–P 

DEPARTMENT OF THE INTERIOR 

Geological Survey 

[GX20DJ73GY14000; OMB Control Number 

1028–NEW] 

Agency Information Collection 

Activities; Submission to the Office of 

Management and Budget for Review 

and Approval; Local and Indigenous 

Knowledge of Permafrost Dynamics in 

the Yukon River Basin 

AGENCY: Geological Survey, Interior. 

ACTION: Notice of information collection; 

request for comment. 

SUMMARY: In accordance with the 

Paperwork Reduction Act (PRA) of 

1995, we, the U.S. Geological Survey 

(USGS) are proposing a new information 

collection. 

DATES: Interested persons are invited to 

submit comments on or before May 2, 

2022. 

ADDRESSES: Written comments and 

recommendations for the proposed 

information collection should be sent 

within 30 days of publication of this 

notice to www.reginfo.gov/public/do/ 

PRAMain. Find this particular 

information collection by selecting 

‘‘Currently under 30-day Review—Open 

for Public Comments’’ or by using the 

search function. Comments may be 

submitted by mail to the U.S. Geological 

Survey, Information Collections 

Clearance Officer, 12201 Sunrise Valley 


lotter on DSK11XQN23PROD with NOTICES1