Federal Register / Vol. 77, No. 181 / Tuesday, September 18, 2012 / Notices 57639 

DEPARTMENT OF STATE 

[Public Notice 8027] 

Privacy Act; System of Records: 

Records of the Office of White House 

Liaison, State-34 

SUMMARY: Notice is hereby given that 

the Department of State proposes to 

amend an existing system of records, 

Records of the Office of White House 

Liaison, State-34, pursuant to the 

provisions of the Privacy Act of 1974, as 

amended (5 U.S.C.552a) and Office of 

Management and Budget Circular No. 

A–130, Appendix I. 

DATES: This system of records will be 

effective on October 29, 2012, unless we 

receive comments that will result in a 

contrary determination. 

ADDRESSES: Any persons interested in 

commenting on the amended system of 

records may do so by writing to the 

Director, Office of Information Programs 

and Services, A/GIS/IPS, Department of 

State, SA–2, 515 22nd Street NW., 

Washington, DC 20522–8001. 

FOR FURTHER INFORMATION CONTACT: 

Director, Office of Information Programs 

and Services, A/GIS/IPS, Department of 

State, SA–2, 515 22nd Street NW., 

Washington, DC 20522–8001. 

SUPPLEMENTARY INFORMATION: The 

Department of State proposes that the 

current system will retain the name 

‘‘Records of the Office of White House 

Liaison’’ (64 FR 922). The system 

maintains information used by the 

White House Liaison Office for the 

consideration, review, clearance and 

appointment of an individual to a noncareer appointment. The amended 

system of records will include 

modifications to the following sections: 

Categories of Individuals Covered by the 

System, Categories of Records in the 

System, Routine Uses, Safeguards, 

Retrievability, Retention and Disposal, 

and administrative updates. The 

following section has been added to the 

system of records, Records of the Office 

of White House Liaison, State-34, to 

ensure Privacy Act of 1974 compliance: 

Purpose. 

The Department’s report was filed 

with the Office of Management and 

Budget. The amended system 

description, ‘‘Records of the Office of 

White House Liaison, State-34,’’ will 

read as set forth below. 

Joyce A. Barr, 

Assistant Secretary for Administration, U.S. 

Department of State. 

STATE–34 

SYSTEM NAME: 

Records of the Office of White House 

Liaison. 

SECURITY CLASSIFICATION: 

Classified and Unclassified. 

SYSTEM LOCATION: 

Department of State; 2201 C Street, 

NW; Washington, DC 20520. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Potential candidates and candidates 

who are being considered for non-career 

appointments within the Department of 

State including Presidential 

appointments requiring Senate 

confirmation, non-career Senior 

Executive Service, Schedule C and 

limited term non-career appointments. 

Individuals selected for non-career 

appointments within the Department 

and who are at various stages of 

employment approval and confirmation 

clearance processes. Individuals who 

currently hold a non-career position 

within the Department and career 

ambassadors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

An individual’s prospective and/or 

confirmed Presidential appointment 

records typically contain, but are not 

limited to, full name, date and place of 

birth, Social Security number, and 

contact information. Records also 

include resumes; requisite employment 

forms which include financial 

disclosure forms, employment history, 

background and security clearance 

information received from Executive 

Offices and Bureau of Human 

Resources; Congressional forms (Senate 

Foreign Relations Committee 

questionnaire, competence statements 

for the Senate Foreign Relations 

Committee, Federal Campaign 

Contribution Report); letters of 

recommendation; biographic summary; 

White House draft press release; 

agreement telegrams (if bilateral 

ambassadorial positions); employment 

documents for non-career selectees; 

correspondence, memoranda and/or 

email exchanges relative to appointment 

processing, selection and nomination; 

transmittal correspondence from the 

private sector, other government 

agencies and the Executive and 

Legislative branches of Federal 

government; official appointment notice 

prepared following Presidential 

attestation of an appointment; 

documents related to accretion of duties 

requests including requests for approval 

submitted to the White House and 

internal Department processing of the 

accretion of duties; position description; 

Foreign Service Residence and 

Dependency Report; Race and National 

Origin Identification; and resignation 

letters and responses from the President. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

22 U.S.C. 2651a (Organization of the 

Department of State); 22 U.S.C. 3921 

(Management of the Foreign Service); 5 

U.S.C. 301 (Departmental Regulations). 

PURPOSE: 

The information in the system is used 

for the consideration, review, clearance 

and appointment of an individual to a 

non-career appointment. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USERS: 

The records in this system may be 

disclosed to the White House Office of 

Presidential Personnel and the Office of 

White House Counsel for the purposes 

of consideration, review, clearance and 

appointment of an individual to a 

Presidential position/title. Information 

may be made available to members of 

Congress for purposes of confirming 

nominees to presidentially-appointed 

positions. 

The Department of State periodically 

publishes in the Federal Register its 

standard routine uses which apply to all 

of its Privacy Act systems of records. 

These notices appear in the form of a 

Prefatory Statement. These standard 

routine uses apply to Records of the 

Office of White House Liaison, State-34. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Electronic and paper records. 

RETRIEVABILITY: 

By individual name. 

SAFEGUARDS: 

All users are given cyber security 

awareness training which covers the 

procedures for handling Sensitive but 

Unclassified information, including 

personally identifiable information (PII). 

Annual refresher training is mandatory. 

In addition, all Foreign Service and 

Civil Service employees and those 

Locally Engaged Staff who handle PII 

are required to take the FSI distance 

learning course instructing employees 

on privacy and security requirements, 

including the rules of behavior for 

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57640 Federal Register / Vol. 77, No. 181 / Tuesday, September 18, 2012 / Notices 

handling PII and the potential 

consequences if it is handled 

improperly. Before being granted access 

to Records of the Office of White House 

Liaison, a user must first be granted 

access to the Department of State 

computer system. 

Remote access to the Department of 

State network from non-Department 

owned systems is authorized only 

through a Department approved access 

program. Remote access to the network 

is configured with the Office of 

Management and Budget Memorandum 

M–07–16 security requirements which 

include but are not limited to two-factor 

authentication and time out function. 

All Department of State employees 

and contractors with authorized access 

have undergone a thorough background 

security investigation. Access to the 

Department of State, its annexes and 

posts abroad is controlled by security 

guards and admission is limited to those 

individuals possessing a valid 

identification card or individuals under 

proper escort. All paper records 

containing personal information are 

maintained in secured file cabinets in 

restricted areas, access to which is 

limited to authorized personnel only. 

Access to computerized files is 

password-protected and under the 

direct supervision of the system 

manager. The system manager has the 

capability of printing audit trails of 

access from the computer media, 

thereby permitting regular and ad hoc 

monitoring of computer usage. 

When it is determined that a user no 

longer needs access, the user account is 

disabled. 

RETENTION AND DISPOSAL: 

These records will be maintained 

until they become inactive at which 

time they will be retired or destroyed in 

accordance with published record 

schedules of the Department of State 

and as approved by the National 

Archives and Records Administration. 

More specific information may be 

obtained by writing to the Director; 

Office of Information Programs and 

Services, A/GIS/IPS, SA–2, Department 

of State, 515 22nd Street NW., 

Washington, DC 20522–8100. 

SYSTEM MANAGER(S) AND ADDRESS: 

Senior Adviser to the Secretary for 

Appointments and White House 

Liaison, Room 7245, Department of 

State, 2201 C Street NW.,Washington 

DC 20520. 

NOTIFICATION PROCEDURES: 

Individuals who have reason to 

believe that the Office of the White 

House Liaison might have records 

pertaining to themselves should write to 

the Director, Office of Information 

Programs and Services, A/GIS/IPS, SA– 

2, Department of State, 515 22nd Street 

NW., Washington, DC 20522–8100. The 

individual must specify that he/she 

wishes the records of the White House 

Liaison Office to be checked. At a 

minimum, the individual must include: 

name, date and place of birth, 

approximate dates of employment with 

the Department of State, particularly the 

time during which the individual was a 

candidate or held a non-career 

Presidential appointment; current 

mailing address and zip code; and 

signature. 

RECORD ACCESS PROCEDURES: 

Individuals who wish to gain access 

to records pertaining to themselves 

should write to the Director, Office of 

Information Programs and Services 

(address above). 

CONTESTING RECORD PROCEDURES: 

Individuals who wish to amend 

records pertaining to themselves should 

write to the Director, Office of 

Information Programs and Services 

(address above). 

RECORD SOURCE CATEGORIES: 

These records contain information 

obtained directly from the individual 

who is the subject of these records; 

Office of the Legal Adviser; Bureau of 

Diplomatic Security; Bureau of Human 

Resources; Bureau of Legislative Affairs; 

the White House Office of Presidential 

Personnel: and/or individuals who 

know or worked with the subject and 

may offer recommendations. 

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

Pursuant to 5 U.S.C. 552a (k)(1) and 

(k)(5), certain records in this system are 

classified or contain confidential source 

information and are exempted from 5 

U.S.C. 522a(c)(3), (d), (e)(l),(e)(4)(G), (H) 

and (I), and (f). See Department of State 

Rules published under 22 CFR 171.36. 

[FR Doc. 2012–23004 Filed 9–17–12; 8:45 am] 

BILLING CODE 4710–24–P 

DEPARTMENT OF TRANSPORTATION 

Intelligent Transportation Systems 

Program Advisory Committee; Notice 

of Meeting 

AGENCY: ITS Joint Program Office, 

Research and Innovative Technology 

Administration, U.S. Department of 

Transportation. 

ACTION: Notice. 

The Intelligent Transportation 

Systems (ITS) Program Advisory 

Committee (ITS PAC) will hold a 

meeting on October 10, 2012, from 8 

a.m. to 5 p.m. (EST), and on October 11, 

2012, from 8 a.m. to 4 p.m. (EST) in 

Room 1122, Building 520 of the 

University of Michigan North Campus 

Research Complex, 1600 Huron 

Parkway, Ann Arbor, Michigan 48109. 

The ITS PAC, established under 

Section 5305 of Public Law 109–59, 

Safe, Accountable, Flexible, Efficient 

Transportation Equity Act: A Legacy for 

Users, August 10, 2005, and re-chartered 

on January 23, 2012, was created to 

advise the Secretary of Transportation 

on all matters relating to the study, 

development, and implementation of 

intelligent transportation systems. 

Through its sponsor, the ITS Joint 

Program Office, the ITS PAC makes 

recommendations to the Secretary 

regarding ITS Program needs, objectives, 

plans, approaches, content, and 

progress. 

The following is a summary of the 

meeting tentative agenda. October 10: 

(1) Opening Remarks; (2) ITS Joint 

Program Office Briefing; (3) ITS 

Technology Review; (4) Safety Pilot 

Demonstration; and (5) Discussion of 

Safety Pilot Program. October 11: (1) ITS 

Security/Implementation Discussion; (2) 

Subcommittee Breakout Meetings; (3) 

Subcommittee Reports; (4) 2012 Interim 

Advice Memorandum Discussion; and 

(5) Summary and Wrap-up. 

The meeting will be open to the 

public, but limited space will be 

available on a first-come, first-served 

basis. Members of the public who wish 

to present oral statements at the meeting 

must request approval from Mr. Stephen 

Glasscock, the Committee Designated 

Federal Official, at (202) 366–9126 not 

later than October 3, 2012. 

Questions about the agenda or written 

comments may be submitted by U.S. 

Mail to: U.S. Department of 

Transportation, Research and Innovative 

Technology Administration, ITS Joint 

Program Office, Attention: Stephen 

Glasscock, 1200 New Jersey Avenue SE, 

HOIT, Washington, DC 20590 or faxed 

to (202) 493–2027. The ITS Joint 

Program Office requests that written 

comments be submitted not later than 

October 3, 2012. 

Notice of this meeting is provided in 

accordance with the Federal Advisory 

Committee Act and the General Services 

Administration regulations (41 CFR Part 

102–3) covering management of Federal 

advisory committees. 

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