12500 Federal Register / Vol. 87, No. 43 / Friday, March 4, 2022 / Notices 

1See Docket No. RM2018–3, Order Adopting 

Final Rules Relating to Non-Public Information, 

June 27, 2018, Attachment A at 19–22 (Order No. 

4679). 

the Commission’s website (http://

www.prc.gov). Non-public portions of 

the Postal Service’s request(s), if any, 

can be accessed through compliance 

with the requirements of 39 CFR 

3011.301.1

The Commission invites comments on 

whether the Postal Service’s request(s) 

in the captioned docket(s) are consistent 

with the policies of title 39. For 

request(s) that the Postal Service states 

concern market dominant product(s), 

applicable statutory and regulatory 

requirements include 39 U.S.C. 3622, 39 

U.S.C. 3642, 39 CFR part 3030, and 39 

CFR part 3040, subpart B. For request(s) 

that the Postal Service states concern 

competitive product(s), applicable 

statutory and regulatory requirements 

include 39 U.S.C. 3632, 39 U.S.C. 3633, 

39 U.S.C. 3642, 39 CFR part 3035, and 

39 CFR part 3040, subpart B. Comment 

deadline(s) for each request appear in 

section II. 

II. Docketed Proceeding(s) 

1. Docket No(s).: MC2022–42 and 

CP2022–48; Filing Title: USPS Request 

to Add Priority Mail & First-Class 

Package Service Contract 215 to 

Competitive Product List and Notice of 

Filing Materials Under Seal; Filing 

Acceptance Date: February 28, 2022; 

Filing Authority: 39 U.S.C. 3642, 39 CFR 

3040.130 through 3040.135, and 39 CFR 

3035.105; Public Representative: 

Christopher C. Mohr; Comments Due: 

March 8, 2022. 

This Notice will be published in the 

Federal Register. 

Erica A. Barker, 

Secretary. 

[FR Doc. 2022–04629 Filed 3–3–22; 8:45 am] 

BILLING CODE 7710–FW–P 

POSTAL SERVICE 

Privacy Act of 1974; System of 

Records 

AGENCY: Postal ServiceTM. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: The United States Postal 

ServiceTM (USPSTM) is proposing to 

modify a General Privacy Act System of 

Records to support the collection and 

administration of records and materials 

in response to potential emerging public 

health crises and other emergency 

events. 

DATES: These revisions will become 

effective without further notice on April 

4, 2022 unless comments received on or 

before that date result in a contrary 

determination. 

ADDRESSES: Comments may be 

submitted via email to the Privacy and 

Records Management Office, United 

States Postal Service Headquarters 

(privacy@usps.gov). Arrangements to 

view copies of any written comments 

received, to facilitate public inspection, 

will be made upon request. 

FOR FURTHER INFORMATION CONTACT: 

Janine Castorina, Chief Privacy and 

Records Management Officer, Privacy 

and Records Management Office, 202– 

268–3069 or privacy@usps.gov. 

SUPPLEMENTARY INFORMATION: This 

notice is in accordance with the Privacy 

Act requirement that agencies publish 

their systems of records in the Federal 

Register when there is a revision, 

change, or addition, or when the agency 

establishes a new system of records. 

I. Background 

The Postal Service has determined 

that General Privacy Act Systems of 

Records (SOR), USPS 100.700, Medical 

Records and Related Documents, should 

be revised to support the collection and 

administration of records and materials 

in response to potential emerging public 

health crises and other emergency 

events. 

II. Rationale for Changes to USPS 

Privacy Act Systems of Records 

The emergence of SARS–CoV–2 

(COVID–19) in early 2020 identified the 

need for robust set of policies and 

practices to ensure operational 

continuity and employee safety amidst 

an emergency event, while also 

protecting individual privacy. To 

support this endeavor, this SOR will be 

revised to support the collection of 

information related to ongoing 

pathogenic public health crises, 

including an individual’s inoculation 

status related to an ongoing pathogenic 

public health crisis, as well as to collect 

information on positive or negative 

diagnostic test results related to an 

ongoing pathogenic public health crisis. 

III. Description of the Modified System 

of Records 

To provide for the appropriate 

tracking of information related to an 

ongoing pathogenic public health crisis, 

the Postal Service will revise this SOR 

to include two new purposes, one new 

category of records, and two new 

retention periods for that new category 

of records. 

Pursuant to 5 U.S.C. 552a(e)(11), 

interested persons are invited to submit 

written data, views, or arguments on 

this proposal. A report of the proposed 

revisions has been sent to Congress and 

to the Office of Management and Budget 

for their evaluations. The Postal Service 

does not expect this amended system of 

records to have any adverse effect on 

individual privacy rights. The notice for 

USPS 100.700, Medical Records and 

Related Documents, provided below in 

its entirety, is as follows: 

SYSTEM NAME AND NUMBER: 

USPS 100.700, Medical Records and 

Related Documents. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

USPS medical facilities, designee 

offices, and National Personnel Records 

Center. 

SYSTEM MANAGER(S): 

Vice President, Human Resources, 

United States Postal Service, 475 

L’Enfant Plaza SW, Washington, DC 

20260. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

39 U.S.C. 401, 410, 1001, 1005, and 

1206. 

PURPOSE(S) OF THE SYSTEM: 

1. Medical information maintained in 

the employee medical folder is used to, 

but is not limited to, support hiring 

decisions and determine job-related 

medical suitability, fitness for duty, and 

Family Medical Leave Act 

documentation. 

2. To implement a controlled 

substance and alcohol testing program 

for employees in safety-sensitive 

positions. 

3. To provide for the uniform 

collection and compilation of controlled 

substance and alcohol test results. 

4. To assess disability retirement 

requests. 

5. To assist in making determinations 

about reasonable accommodation. 

6. To verify vaccination status related 

to an ongoing pathogenic public health 

crisis, to record such status within a 

roster, and to disclose record relating to 

this vaccination status to an employee’s 

medical records file. 

7. To track COVID–19 medical tests, 

to record results of those tests within a 

roster, and to disclose records relating to 

this vaccination status to an employee’s 

medical records file. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

1. Current and former USPS 

employees. 


lotter on DSK11XQN23PROD with NOTICES1
Federal Register / Vol. 87, No. 43 / Friday, March 4, 2022 / Notices 12501 

2. Individuals who have been offered 

employment but were determined 

medically unsuitable or who declined 

the offer. 

3. Current and former USPS 

employees who are or were required to 

have a commercial driver’s license 

(CDL) or are otherwise subject to 

controlled substance and alcohol 

testing. 

4. Applicants and current or former 

USPS employees, or persons who 

request reasonable accommodation on 

behalf of an applicant or employee. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

1. Employee or applicant information: 

Name, Social Security Number, 

Employee Identification Number, 

Candidate Identification Number, date 

of birth, postal assignment information, 

work contact information, finance 

number(s), duty location, and pay 

location. 

2. Employee Medical Folder: 

Restricted medical records, 

administrative medical records, and 

OWCP-related medical records. 

3. Controlled substance and alcohol 

testing information: Records related to 

alcohol and controlled substance test 

results, refusals, medical review 

officer’s evaluations, employee 

statements, and substance abuse 

professionals’ evaluations and referrals. 

4. Reasonable Accommodation 

folders: These folders document the 

decision-making process and contain 

records related to requests for 

Reasonable Accommodation. 

5. COVID–19 Related Medical 

Records: Records related to the COVID– 

19 public health crisis, including copies 

of COVID–19 Vaccination Record Cards, 

and Records of COVID–19 

immunization from a health care 

provider or pharmacy, copies of 

COVID–19 immunization records from 

public health, state, or tribal 

immunization information system. 

RECORD SOURCE CATEGORIES: 

Employees, applicants for 

employment; applicant or employee 

health care provider(s), USPS and 

Department of Veterans Affairs medical 

staff, USPS designee testing facilities, 

substance abuse professionals, and 

designated contractors. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Standard routine uses 1. through 9. 

apply. In addition: 

a. Medical records may be disclosed 

to an employee’s private treating 

physician and to medical personnel 

retained by USPS to provide medical 

examinations or treatment for an 

employee’s health or physical condition 

related to employment. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

Automated database, computer 

storage media, digital files, and paper 

files. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

By employee or applicant name, 

Social Security Number, Employee 

Identification Number, Candidate 

Identification Number, or duty or pay 

location. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

1. The Employee Medical Folder is 

retained by USPS until the employee is 

separated from USPS. On an annual 

basis, records of all employees separated 

during the prior year are transferred to 

the National Personnel Records Center 

and retained for 30 years. 

2. Candidate medical information for 

applicants determined to be medically 

unsuitable for the position offered is 

retained 2 years in hard copy. Computer 

data is retained 3 years in a history 

database. 

3. Documentation supporting 

applicant requests for reasonable 

accommodation for participation in the 

hiring or assessment process are 

maintained for 2 years in hard copy. 

Computer records of such requests are 

retained 3 years. 

4. Reasonable Accommodation 

Committee and District Reasonable 

Accommodation Committee records are 

maintained for the duration of the 

employee’s tenure with the USPS or 

until any appeals are adjudicated, 

whichever is longer. After the official 

use for these records has been satisfied, 

the records are to be placed in a sealed 

envelope, labeled as ‘‘Reasonable 

Accommodation Committee Records,’’ 

and placed in the employee medical 

folder (EMF) and retained in accordance 

with the official retention period for the 

EMFs. 

5. Alcohol test results indicating a 

breath alcohol concentration of 0.02 or 

greater, verified positive controlled 

substance test results, refusals, medical 

review officer’s evaluations, employee 

statements, and substance abuse 

professionals’ evaluations and referrals 

are retained 5 years. Alcohol test results 

indicating a breath alcohol 

concentration of less than 0.02, and 

negative and canceled controlled 

substance test results, are retained 1 

year. 

6. COVID–19 Test results are retained 

for one year after the expiration of 

Postal Service COVID–19 Policies. 

7. COVID–19 Vaccination Status is 

retained for one year after the expiration 

of Postal Service COVID–19 Policies. 

Records existing on paper are 

destroyed by burning, pulping, or 

shredding. Records existing on 

computer storage media are destroyed 

according to the applicable USPS media 

sanitization practice. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

Paper records, computers, and 

computer storage media are located in 

controlled-access areas under 

supervision of program personnel. 

Access to these areas is limited to 

authorized personnel, who must be 

identified with a badge. Access to 

records is limited to individuals whose 

official duties require such access. 

Contractors and licensees are subject to 

contract controls and unannounced onsite audits and inspections. Computers 

are protected by mechanical locks, card 

key systems, or other physical access 

control methods. The use of computer 

systems is regulated with installed 

security software, computer logon 

identifications, and operating system 

controls including access controls, 

terminal and transaction logging, and 

file management software. 

RECORD ACCESS PROCEDURES: 

Requests for access must be made in 

accordance with the Notification 

Procedure above and USPS Privacy Act 

regulations regarding access to records 

and verification of identity under 39 

CFR 266.5. 

CONTESTING RECORD PROCEDURES: 

See Notification Procedure below and 

Record Access Procedures above. 

NOTIFICATION PROCEDURES: 

Individuals wanting to know if 

information about them is maintained in 

this system must address inquiries to 

the facility head where currently or last 

employed. Headquarters employees 

must submit inquiries to the National 

Medical Director, Health and Resource 

Management, 475 L’Enfant Plaza SW, 

Washington, DC 20260. Individuals who 

requested accommodation for an 

entrance examination or assessment 

must submit inquiries to the Manager of 

Selection, Evaluation, and Recognition, 

475 L’Enfant Plaza SW, Washington, DC 

20260. Inquiries must include full 

name, Social Security Number or 

Employee Identification Number, name 

and address of facility where last 

employed, and dates of USPS 

employment or date of application. 


lotter on DSK11XQN23PROD with NOTICES1
12502 Federal Register / Vol. 87, No. 43 / Friday, March 4, 2022 / Notices 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

June 17, 2011, 76 FR 35483; April 29, 

2005, 70 FR 22516. 

Sarah E. Sullivan, 

Attorney, Ethics and Legal Compliance. 

[FR Doc. 2022–04532 Filed 3–3–22; 8:45 am] 

BILLING CODE 7710–12–P 

POSTAL SERVICE 

Privacy Act System of Records 

AGENCY: Postal ServiceTM. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: The United States Postal 

ServiceTM (USPSTM) is proposing to 

modify a General Privacy Act System of 

Records to support the collection and 

administration of records and materials 

in response to potential emerging public 

health crises and other emergency 

events. 

DATES: These revisions will become 

effective without further notice on April 

4, 2022 unless comments received on or 

before that date result in a contrary 

determination. 

ADDRESSES: Comments may be 

submitted via email to the Privacy and 

Records Management Office, United 

States Postal Service Headquarters 

(privacy@usps.gov). Arrangements to 

view copies of any written comments 

received, to facilitate public inspection, 

will be made upon request. 

FOR FURTHER INFORMATION CONTACT: 

Janine Castorina, Chief Privacy and 

Records Management Officer, Privacy 

and Records Management Office, 202– 

268–3069 or privacy@usps.gov. 

SUPPLEMENTARY INFORMATION: This 

notice is in accordance with the Privacy 

Act requirement that agencies publish 

their systems of records in the Federal 

Register when there is a revision, 

change, or addition, or when the agency 

establishes a new system of records. 

I. Background 

The Postal Service has determined 

that General Privacy Act Systems of 

Records (SOR), USPS 100.700, Medical 

Records and Related Documents, should 

be revised to support the collection and 

administration of records and materials 

in response to potential emerging public 

health crises and other emergency 

events. 

II. Rationale for Changes to USPS 

Privacy Act Systems of Records 

The emergence of SARS–CoV–2 

(COVID–19) in early 2020 identified the 

need for robust set of policies and 

practices to ensure operational 

continuity and employee safety amidst 

an emergency event, while also 

protecting individual privacy. To 

support this endeavor, this SOR will be 

revised to support the collection of 

information related to ongoing 

pathogenic public health crises, 

including an individual’s inoculation 

status related to an ongoing pathogenic 

public health crisis, as well as to collect 

information on positive or negative 

diagnostic test results related to an 

ongoing pathogenic public health crisis. 

III. Description of the Modified System 

of Records 

To provide for the appropriate 

tracking of information related to an 

ongoing pathogenic public health crisis, 

the Postal Service will revise this SOR 

to include two new purposes, one new 

category of records, and two new 

retention periods for that new category 

of records. 

Pursuant to 5 U.S.C. 552a (e)(11), 

interested persons are invited to submit 

written data, views, or arguments on 

this proposal. A report of the proposed 

revisions has been sent to Congress and 

to the Office of Management and Budget 

for their evaluations. The Postal Service 

does not expect this amended system of 

records to have any adverse effect on 

individual privacy rights. The notice for 

USPS 100.700, Medical Records and 

Related Documents, provided below in 

its entirety, is as follows: 

SYSTEM NAME AND NUMBER: 

USPS 100.700, Medical Records and 

Related Documents. 

SECURITY CLASSIFICATION: 

None. 

SYSTEM LOCATION: 

USPS medical facilities, designee 

offices, and National Personnel Records 

Center. 

SYSTEM MANAGER(S) AND ADDRESS: 

Vice President, Human Resources, 

United States Postal Service, 475 

L’Enfant Plaza SW, Washington, DC 

20260. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

39 U.S.C. 401, 410, 1001, 1005, and 

1206. 

PURPOSE(S) OF THE SYSTEM: 

1. Medical information maintained in 

the employee medical folder is used to, 

but is not limited to, support hiring 

decisions and determine job-related 

medical suitability, fitness for duty, and 

Family Medical Leave Act 

documentation. 

2. To implement a controlled 

substance and alcohol testing program 

for employees in safety-sensitive 

positions. 

3. To provide for the uniform 

collection and compilation of controlled 

substance and alcohol test results. 

4. To assess disability retirement 

requests. 

5. To assist in making determinations 

about reasonable accommodation. 

6. To verify vaccination status related 

to an ongoing pathogenic public health 

crisis, to record such status within a 

roster, and to disclose record relating to 

this vaccination status to an employee’s 

medical records file. 

7. To track COVID–19 medical tests, 

to record results of those tests within a 

roster, and to disclose records relating to 

this vaccination status to an employee’s 

medical records file. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

1. Current and former USPS 

employees. 

2. Individuals who have been offered 

employment but were determined 

medically unsuitable or who declined 

the offer. 

3. Current and former USPS 

employees who are or were required to 

have a commercial driver’s license 

(CDL) or are otherwise subject to 

controlled substance and alcohol 

testing. 

4. Applicants and current or former 

USPS employees, or persons who 

request reasonable accommodation on 

behalf of an applicant or employee. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

1. Employee or applicant information: 

Name, Social Security Number, 

Employee Identification Number, 

Candidate Identification Number, date 

of birth, postal assignment information, 

work contact information, finance 

number(s), duty location, and pay 

location. 

2. Employee Medical Folder: 

Restricted medical records, 

administrative medical records, and 

OWCP-related medical records. 

3. Controlled substance and alcohol 

testing information: Records related to 

alcohol and controlled substance test 

results, refusals, medical review 

officer’s evaluations, employee 

statements, and substance abuse 

professionals’ evaluations and referrals. 

4. Reasonable Accommodation 

folders: These folders document the 

decision-making process and contain 


lotter on DSK11XQN23PROD with NOTICES1