1



# HSIN Advisory Committee **2013 Implementation Strategy** 

**Purpose of this Document**  The Department of Homeland Security (DHS) and the Homeland Security Information Network (HSIN) benefit greatly from a partnership with the HSIN Advisory Committee ( HSIN AC), a Federal Advisory Committee Act (FACA) approved body. The experience, guidance, and inclusive recommendations from the HSIN AC’s membership ensure trust between the HSIN Program Management Office (PMO) and all of HSIN’s stakeholders, partners, and users. The HSIN AC also provides DHS an avenue for providing the latest information to State and local homeland security professionals on the full array of Departmental information sharing programs. The HSIN PMO last coordinated with the HSIN AC members in Novem ber 2010, at which time the HSIN AC’s operations were suspended due to the need to gain formal recertification . Since that time, the HSIN PMO has actively addressed the TechStat and HSIN AC S1 2010 Recommendations, and begun implementation of HSIN Release 3 (R3). This brief strategy statement defines the mutual benefits of this relationship, its near and longer term goals, and the actions taken by the HSIN PMO, to date, to meet the HSIN AC’s 2010 recommendations
. 

## The Benefits of the HSIN AC to the HSIN **Pro gram Office**  **and Enterprise**
 **Requirements and Development**  Direct communication with State, local, tribal, territorial, and

private sector ( SLTTP ) users on requirements development, outreach strategy, and general accountability of users’ issues
.  **Policy &**  **Com pliance**  Identification of major policy issues and requirements, vetting of

draft policies, assurance of policy compliance through open communication
.  **Efficiency** Real time engagement with SLTTP user base, heading off development and communications issues before deployment. Expert advice on best practices and reality
-checks on planned capabilities and features.  **Enhance d**  **Governance Process**  Accountability to SLTTP user
- base, built directly into the HSIN

governance model


## Prospective **FY13 HSIN AC Agenda**  **and Meeting Schedule**  **Near term** 2

In the near term , January to May 2013, the HSIN AC’s agenda would most directly benefit the HSIN PMO by focusing on the following topics: (1) Comprehensive update on progress since TechStat Review and HSIN AC S1 2010 recommendations, including development and implementation of HSIN R3, budget management, outreach strategy, policy and governance advancements; (2) The major risks the HSIN PMO is facing and the steps being taken to mitigate those risks; (3) The HSIN R3 communicat ions strategy, with focus on the rollout of the new identity proofing solution and expectations surrounding migration and portal consolidation ; and (4) Updates on and demonstrations of the latest DHS information sharing strategies and program initiatives. **Lon g term**  In the long term, l ooking six months forward into 2013, the HSIN PMO will need the HSIN AC’s expert guidance on the following anticipated issues and discussion points:

 Assistance with migration prioritization and roll
-out;
 Validation and socialization of communication s and outreach strategy;
 Relationship development with vital HSIN stakeholder communities such as HSIN State and Local Intelligence ( SLIC) community of interest (COI);  Policy issue identification, development and validation;
 Policy compliance and monitoring; and
 Assistance in achieving federation. The table below provides a prospectus o n the potential agenda items and desired outcomes of HSIN AC meetings during 2013. They are presented for discussion and reference as meeting agenda s are finalized.3 

## HSIN AC Meeting Outline(s) **Meeting #**  **Target Date**  **Agenda of items Desired Outcomes**  **Required Participants**  **Meeting**

**Location Facilitated by**  **Guest Speakers**
**1** January 1 5 th, 2013  Welcome & Introductions

 Membership  HSIN Program Management Office ( PMO ) Contact Information  AC Charter and Bylaws  Elect Chair and Vice
-Chair for HSIN AC  Priority Agenda Items for Next Meeting  Elect a Chair and Vice
-Chair for HSIN AC  Introduce IdP process and request members to complete process for feedback in February meeting  All HSIN AC members  HSIN SLT  Teleconference  David Steigman, Designated Federal Officer (DFO)  Donna Roy  HSIN Senior Leadership Team (SLT)  None

**2** February 27th

-28th, 2013  Purpose of this brief

 Just How Far We’ve Come
– OMB TechStat and S1 Recommendations  HSIN R3 Value Proposition and New Features  Alignment to the National Information Sharing and Safeguarding Strategy  How We’ve Acted On Your Recommendations Since 2010  Where We Need Your Advice  AC Members are fully aware of program progress to date and steps taken to mitigate risks  AC members are aware of major DHS information sharing i nitiatives  AC members define the AC’s working group and committee structure, including coordination with major information sharing stakeholder groups such as the HSIN SLIC Board  Obtain advice on IdP experience, communication tactics, and training guidance.  All HSIN AC members  HSIN SLT  Washington,

D.C. – Ronald Reagan Building  David

Steigman, DFO  Donna Roy  HSIN SLT  Mr. Spires –

DHS CIO  Mr. Kshemendra Paul
– ISE Program Manager  Mr. Chavez
– OPS Director  Mr. Dan Cotter

– DHS CTO  Mr. Don Triner

– OPS Coordination Director  Donna Roy – ISE, Executive Director  Ms. Wong
- NPPD  Mr. Waters – DHS OGC Attorney  Ms. Leilani Cartledge
– OPS Program4 

## HSIN AC Meeting Outline(s) **Meeting #**  **Target Date**  **Agenda of items Desired Outcomes**  **Required Participants**  **Meeting**

**Location Facilitated by**  **Guest Speakers** Specialist **3** June 2013  TBD  Obtain guidance on key messaging and tactic advice on the following: o IDP o Migration o Federated User Management  All HSIN AC members  HSIN SLT  Teleconference  Michael Brody 1, DFO  HSIN SLT  TBD

**4** October 2013  TBD  Obtain guidance on key messaging and tactic advice on the following: o Shared Space  All HSIN AC members  HSIN SLT  Teleconference  Michael Brody, DFO  HSIN SLT  TBD

1 Michael Brody, HSIN Policy Manager, will assume the role of the DFO effective March 2013.5



## Actions Taken by the HSIN **Program to Meet the HSIN AC’s 2010 Recommendations**  The HSIN AC met August 31
- September 1, 2010 to provide advice and recommendations to the DHS Office of Chief Information Officer ( OCIO ) with respect to the HSIN PMO and the upgrade of the HSIN Legacy platform . The following table outlines those recommendations and the actions implemented by the HSIN PMO since the last assembly
. **S1 Recommendations provided from HSIN AC HSIN**  **PMO’s Responses**  **Recommendation 1**  : DHS adopt t he OCIO recommendation to move forward with SharePoint 2010 and continue to market the upgraded platform as "HSIN Next Gen." At the end of 2010, the HSIN PMO followed the S1 recommendation and rendered operational control from Operations, Planning and Coordination ( OPS ) to OCIO through a memorandum of agreement (MOA). With the departmental transition, the HSIN system upgrade took on a new name, HSIN Release 3 (R3)
– built on SharePoint 2010. **Recommendation 2** : The OCIO work with HSIN Community of Interest (COl) sponsors and key mission areas as outlined in the HSIN AC charter to conduct a complete review and revalidation of the functional requirements being used to develop HSIN NextGen. HSIN R3 is based on a comp rehensive assessment of user requirements, the identification of sixty
-one (61) core requirements and routine feedback from the HSIN use r base on the identification, validation and prioritization of requirements development through groups like the HSIN User Working Group (HUWG). HSIN Policy is now leading an effort to align all functional stakeholder governance bodies to specific business needs, formalize their governing charters, and fully integrate them into the HSIN governance model.
**Recommendation 3** : Existing HSIN COIs to be reviewed for possible consolidation. In early 2011, the HSIN PMO devised an executive review board (ERB) staffed with HSIN senior leaders and led by the HSIN Outreach team to review existing COIs and decide whether or not to consolidate, eliminate, or request a repurpose the COI’s mission. The HSIN PMO developed a COI Model Charter. All COIs are now required to have their own Charter, to define the COI’s mission, vision, goals, governance structure and membership criteria and to conduct an annual review of the COI’s purpose and, if necessary, elimination of the COI. The HSIN Terms of Service requires consultation with the HSIN PMO before the creation of any new sites to prevent development of sites with the same purposes across COIs.6

**S1 Recommendations provided from HSIN AC HSIN**  **PMO’s Responses**  **Recommendation 4**  : Each COl have business processes, a governance structure, and rules for vetting users approved by DHS and the HSIN PMO to ensure trusted and secure information sharing. HSIN has established a COI Model Charter. The Model Charter serves as a template to be filled out by all COI Sponsors. Each Charter defines a COI’s governance and management structure, the COI’s mission, vision, goals, and membership criteria for entrance. All COIs must either adopt the baseline COI Model Charter or customize their own prior to becoming fully operational on HSIN R3. HSIN Policy has also implemented a new, comprehensive Terms of Services establishing the rights, duties and privileges of all HSIN users, including rules on membership criteria, nomination, validation and registration. **Recommendation 5**  : Any and all information sharing system s being developed within DHS, such as Virtual USA and Virtual Joint Planning Office (FEMA), are presented to the DHS Information Sharing and Safeguarding Governance Board (ISSGB) for a decision on inclusion / integration into existing DHS information management systems such as HSIN
. The HSIN PMO has established a portal consolidation strategy. HSIN has developed a portal consolidation strategy based on the original Office of Management and Budget ( OMB ) requirement to complete ten (10) consolidations by end of FY12
. HSIN PMO has completed seven (7) consolidations through FY12
. HSIN PMO then received an OMB reprieve for three (3) consolidations in light of HSIN R3 development during FY12 . This reprieve was based on the reality that it is m ore efficient to con solidate once to the new, HSIN R3 platform, instead of consolidating twice to both Legacy and HSIN R3. In addition, the reprieve e nsures Legacy m igration to HSIN R3 by the end of May 2013, as scheduled, and the avoidance of increased operation and maintenance (O&M) costs . HSIN PMO is now planning the initiation of the balance of consolidations between now and FY15 based on requirements and resources
. In October 2011, the DHS HSIN Executive Steering Committee (ESC) Charter was adopted a nd the HSIN PMO’s senior leadership team began holding monthly meetings with this essential governance body. The HSIN ESC is authorized by and reports to the DHS ISSGB . It has an inclusive membership including all the DHS components that have the highest u se rates of HSIN. **Recommendation 6** : DHS maintain current outreach staffing. In Fall 2012, a thorough analysis was conducted by the HSIN Acquisition and Outreach teams to align current HSIN business needs with current HSIN Outreach contactor support. The result of this analysis concluded that the HSIN Outreach contractor staff needed to be more technically savvy to assist COIs in the design implementation efforts as the program advances toward full operational capability ( FOC) . In light of the recent budget constraints and the results of the analysis, the HSIN Outreach contractor staff was reduced resulting in a leaner, more technically savvy team whose7

**S1 Recommendations provided from HSIN AC HSIN**  **PMO’s Responses**  expertise translates cross
-functionally providing more efficient coverage and practices.

**Recommendation 7** : The HSIN AC Charter be updated and submitted to Congress for renewal by November 13, 2010. The HSIN AC Charter renewal and membership revision request was initiated by the HSIN PMO on November 30, 2010. Despite delays in the charter’s renewal, the HSI N PMO pushed on towards development and leveraged various other working groups such as the HUWG, HSIN User Development Group, Shared Mission Communities, and Mission Advocate Council. On December 5, 2012, the HSIN PMO was notified that S1 had officially si gned the charter. **Recommendation 8** : DHS ensure appropriate actions are taken expeditiously to fully staff the Committee to represent the mission areas outlined in the Charter
. The HSIN PMO has dedicated two (2) full
-time Federal employees to staff the HSIN AC. These employees are at the GS 13 and 15 levels.

**Recommendation 9** : The work of the HSIN AC be more closely coordinated with that of the HSIN Mission Operators Committee (MOC)
. In November 2010, the HSIN PMO conducted an analysis of key mission area stakeholders for HSIN AC membership who could contribute vital expertise and guidance to the program. The analysis compared key usage statistics with feedback from HSIN Outreach to arrive at a short list of candidate components. The three
- part analysis included:  Review of key usage statistics to reveal which major components have a vested interest in HSIN.  Consultation with HSIN Outreach to identify major components that have “socially significant and active” COIs, but who aren’t yet represented on current governance bodies
.  Crossed the results and validated them with HSIN Outreach leading to the identification of specific components and nominees that should be added to the HSIN AC. In June 2012, the HSIN ESC formally adopted the recommendation of the HSIN MOC Chairwoman to dissolve the HSIN MOC and add additional mission operators to the HSIN ESC. Those additional voting members have been added to the HSIN ESC and are now fully participating in HSIN governan ce.8



## HSIN AC Members’ Biographies **HSIN AC Members’ Biographies State, local, tribal law enforcement**  **Daniel Cooney** Major Daniel Cooney represents the New York State Police, where he serves in the Office of Counter Terrorism. He serves as advisor to the director of the New York State Office of Homeland Security, where he oversees the staff of the New York State Intelligence Center, New York’s fusion center. He has been a New York state police officer for 2 3 years, and has been awarded a master’s degree in security studies from the Naval Postgraduate School. **Ron Leavell** Captain Ron Leavell represents the Seattle (WA) Police Department, where he is currently in the Strategic Initiatives office. He previously was on cross assignment to the Washington State Fusion Center as a project director for the Urban Areas Security Initiative, responsible for planning, development, and implementation efforts for multi
-agency, multi
-government counter terrorism partnershi ps. Leavell has been a Seattle police officer for 26 years with experience in criminal investigations. He has a law degree from the Seattle University Law School. He was elected Vice Chair of the HSINAC shortly before the committee’s charter expired in 2010. **Michael Milstead** Sheriff Mike Milstead has served as Sheriff of Minnehaha County, South Dakota, for over 15 years. He previously served as chairman of the HSINAC and currently represents the National Sheriffs' Association on the Department of Justi ce's Global Advisory Committee, part of the DOJ Global Justice Information Sharing Initiative. Sheriff Milstead has nearly 40 years of law enforcement experience and has received extensive training on homeland security, weapons of mass destruction, terrorism, and incident management.

Federal law enforcement **Jason Henry** Jason Henry, a Supervisory Special Agent with the U.S. Immigration and Customs Enforcement (ICE), serves as the deputy director of the DHS Law Enforcement Information Sharing Initiative (LEISI), managing day
-to-day operations to develop an agile information sharing capability for law enforcement across DHS. Henry has served 20 years in ICE and previously, the Immigration and Naturalization Service (INS), includes providing oversight for information technology law enforcement initiatives and systems for ICE Homeland Security Investigations.

State Homeland Security Advisors **Mark Perez** Mark Perez represents the Florida Department of Law Enforcement (FDLE), where he is the State Homeland Security Advisor and Special Agent
- in
-Charge of the Department’s Investigations and Forensic Science (I&FS) Program Office. Previously, he worked in the FDLE in internal affairs, background investigations, and narcotics enforcement. He previously was a patrol officer and detective with the city of Winter Park Police Department. He holds a bachelor’s degree from Florida State University and is a certified law enforcement instructor. **Thomas Sands** Captain Thomas Sands is Michigan’s Deputy State Director of Emergency Management and Homeland Security and commander of the Michigan State Police Emergency Management and Homeland Security Division. He is9 **HSIN AC Members’ Biographies** responsible for statewide management and administration of homeland security and emergency management programs. Captain Sands is chairman of the Michigan Homeland Security Advisory Council and the Homeland Security Preparedness Committee. He has been a member of the Michigan State Police for 24 years. He is a graduate of Central Michigan University and the FBI Nati onal Academy. **Rolando Rivero** Rolando Rivero represents the Federal Emergency Management Agency as the Regional Continuity Manager for Region V (Chicago). He is responsible for continuity planning for Region V, including maintaining relationships for continuity planning with federal, state, local, and tribal organizations; and conducting training for such organizations throughout a six
-state area. Rivero was previously a senior emergency management program specialist with FEMA. He was elected Chair of the HSINAC shortly before the committee’s charter expired in 2010. **Fred Vincent** Fred Vincent represents the Virginia Department of Emergency Management, where he serves as Special Assistant for Commonwealth Security and Deputy Director of the Virginia Fusion Center. He has been an emergency manager with the state of Virginia for more than 20 years and previously worked as an EMS Coordinator with the city of Richmond.

**Fire Services Charles Werner**  Chief Charles Werner represents the Charlottesville (VA) Fire Department, where he has served 33 years. He serves on the Virginia Statewide Interoperability Executive Committee, the International Association of Fire Chiefs Technology Council, and the Federal Communications Commission’s Emergency Response Interoperability Council’s Public Safety Advisory Board. Werner also represents the fire services on the Virginia Information Sharing Working Group. **Steven Westermann** Chief Fire Executive Steven Westermann represents the Central Jackson County (MO) Fire Protection District. His experience includes 24 years in his current position, three years as deputy fire chief, and 13 years as a volunteer and professional fire
-fighter. He is a graduate of Central Missouri State University and has attended the Program for Senior Executives in State and Lo cal Government at Harvard University

**Public Health/Agriculture Mary (Shelly) Schecter**  Shelly Schecter represents the Nassau County (NY) Department of Health, where she serves as Director, Division of Community and Maternal Child Health. Schecter has served more than 35 years with the department as director of the Office of Emergency Preparedness, a supervising public health nurse, and a public health nurse. She holds a bachelor’s degree from the Boston College School of Nursing and master’s degrees from Adelphi University School of Nursing and the Naval Postgraduate School’s Center for Homeland Defense and Security. **Erin Mullen** Erin Mullen represents the Pharmaceutical Research and Manufacturers of America, where she serves as Assistant Vice Preside nt, Rx Response. She has more than 20 years’ experience including service on the National Disaster Medical System as a clinical pharmacy unit leader and work as a registered10 **HSIN AC Members’ Biographies** pharmacist. She holds a pharmacy degree from the Massachusetts College of Pharmacy and Allied Health Sciences and a doctorate in Microbiology and Immunology from the University of Miami. **Critical Infrastructure or Key Resources in the National Infrastructure Protection Plan James Rosenbluth**  James Rosenbluth serves as the Managing Director for Crisis Management and head of the Business Continuity Advisory Services at Cushman & Wakefield with responsibility for business continuity at the global commercial real estate firm. He develops policies and procedures for business continuity and crisis management for facilities and personnel throughout the world. Prior to his six year in this position, he had more than 20 years’ experience in the national intelligence community. He holds a bachelor’s and a master’s degrees from the University of G eorgia. **Robert Dorsey** Robert Dorsey serves as the Infrastructure Liaison Program Coordinator for the Northern Nevada Counter Terrorism Center, with responsibility for developing consistent state
-wide methodology and programs for critical infrastructure and key resource sites. He has more than 20 years’ experience in corporate security and information systems and 13 years’ experience as a police officer and detective with the Santa Clara Police Department. Dorsey holds a bachelor’s degree from Jacksonvill e University. **Jeffrey Dell** Jeffrey Dell is the Senior Vice President for Global Business Continuity and Recovery at the Bank of America, with responsibility for all readiness and response to crisis level disruptions and risks. Dell was previously Vice P resident for Corporate Security for the Bank of America, responsible for establishing policies and procedures for a multi
-state region. Dell has more than 15 years’ experience in corporate security and seven years police experience

**Adjutant General Nation al Guard**  **Dan Crawford** Major Dan Crawford represents the National Guard Bureau, where he serves as Chief of the Information & Collaborative Environment Branch. In this position, he addresses homeland defense/civil support information sharing challenges and establishes policy within the National Guard and its domestic mission partners. He has served as an Emergency Communications Planner and Network Planner with the Alaska National Guard. He holds a bachelor’s degree from North Georgia State College and a master’s degree from the University of Maryland. **State or Local Chief Information Security Officer or cyber -** **related position within state or local government**  **Tara Stachelski** Tara Stachelski represents the New York State Division of Homeland Security & Emergency Services, where she serves as the Chief Information Officer, including responsibility for a variety of cyber
-security related activities. She has been with the agency for eight years and oversaw the technological merger of five agencies into th e Division of Homeland Security and Emergency Services. Stachelski previously worked for 10 years as a technology consultant. She holds a bachelor’s degree from Utica College. **Local, County/Parish, or City Government John Miller**  John Miller serves as the County Supervisor for Black Hawk County, Iowa. He11 **HSIN AC Members’ Biographies** serves as the Chairman for the Area Transportation and Emergency Management Commissions and has been the Chairperson of the National Association of Counties Public Safety Subcommittee. He has more than eight years of experience in county and local government. Miller has been a regional director for the Federal Emergency Management Agency and the regional director for a congressman. He holds a bachelor’s degree from McPherson College **Tribal Government Monte Fronk**  Monte Fronk represents the Mille Lacs Band Native Americans, where he serves as Coordinator of the Milles Lacs Band Department of Public Safety, supervising emergency management, emergency medical services, and preparedness services for the past 13 years. Fronk holds bachelor’s and master’s degrees from State Cloud State University **Any Relevant Homeland Security Discipline Lindsey Johnson**  Lindsey Johnson serves as an Intelligence Analyst for the Tennessee Department of Safety and Homeland Security, State Fusion Center. She assists federal, state, and local law enforcement agencies with strategic and tactical intelligence analysis and is the Tennessee Fusion Center primary analyst for transnational crime and counterintell igence. Johnson holds a bachelor’s degree from the University of Tennessee.12



## How HSIN AC Members Can Communicate with the HSIN Program **Management Office**  **(PMO)**

 HSIN AC Members are free to contact HSIN PMO managers at their convenience.  They should always copy Dave Steigman (DFO) and/or Sara h Schwettman (Alternate DFO) along with the HSIN AC Chair, Mr. Rolando Rivero, to ensure that their questions are pursued in full by the HSIN PMO.  Below, please find a full table of contact information for essential HSIN PMO personnel. **Name Role**  **Email Phone**  David Steigman 2 HSIN AC, Designated

Federal Official David.Steigman@HQ.DHS.GOV 202
-357
-7809 Sarah Schwettman HSIN AC, Alternate

Designated Federal Official Sarah.Schwettman@hq.dhs.gov 202
-357
-7882 Donna Roy Program Director Donna.Roy@HQ.DHS.GOV 202
-282
-9635 James Lanoue Deputy Program

Manager James.Lanoue@HQ.DHS.GOV 202
-357
-7635 Denzil Thies Program Advisor Denzil.Thies@HQ.DHS.GOV 202
-357
-7622 Tracy Hollis Solutions Engineering

Manager Tracy.Hollis@HQ.DHS.GOV 202
-357
-6108 Melvin Brown Outreach &

Communications Manager Melvin.Brown@HQ.DHS.GOV 202
-357
-7863 Michael Brody Policy Manager Michael.brody@HQ.DHS.GOV 202
-357
-7661

2 Serving as DFO through the end of February, 2013
– DFO duties then shift to Michael Brody, Policy Manager