WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

100 Unique Individual 

Identifier

AN 12 Record the unique identification number assigned to the participant. At a minimum, this 

identifier for a person must be the same for every period of participation.

XXXXXXXXXXXX

101 State Code of 

Residence

AN 2 Record the 2-letter FIPS alpha code of the state or territory of the primary domicile of the 

participant. For example, the State of Alabama would be represented as "AL." Primary domicile 

is that location established or claimed as the permanent residence or "home" of the participant. 

If primary domicile is outside the United States, use the following numeric codes:

77 = All Other Countries

88 = Mexico

99 = Canada

For persons on active military duty, states should record the two-letter Air/Army Post Office 

(APO) or Fleet Post Office (FPO) as defined by the Military Postal Service Agency.

AE (ZIPs 09xxx) for Armed Forces Europe which includes Canada, Middle East, and Africa

AP (ZIPs 962xx - 966xx) for Armed Forces Pacific

AA (ZIPs 340xx) for Armed Forces (Central and South) Americas

XX

200 Date of Birth DT 8 Record the participant's date of birth.

Leave blank if data is not available.

NOTE: Field is mandatory for Vocational Rehabilitation (RSA).

YYYYMMDD

201 Gender IN 1 Record 1 if the participant indicates that he is male at program entry.

Record 2 if the participant indicates that she is female at program entry. 

Record 9 if the participant does not self-identify gender at program entry. 

Leave blank if the data is not available.

1 = Male

2 = Female

9 = Participant did not 

self-identify

204 Ethnicity 

Hispanic/Latino

IN 1 Record 1 if the participant indicates that he/she is a person of Cuban, Mexican, Puerto Rican, 

South or Central American, or other Spanish culture in origin, regardless of race. 

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her ethnicity.

Leave blank if the data is not available.

1 = Yes

0 = No

9 = Participant did not 

self-identify

205 American Indian / 

Alaska Native

IN 1 Record 1 if the participant indicates that he/she is a member of an Indian tribe, band, nation, or 

other organized group or community, including any Alaska Native village or regional or village 

corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act 

(85 Stat. 688) [43 U.S.C. 1601 et seq.], which is recognized as eligible for the special programs 

and services provided by the United States to Indians because of their status as Indians.

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her race.

1 = Yes

0 = No

9 = Participant did not 

self-identify
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

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DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

Leave blank if the data is not available.

206 Asian IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the original 

peoples of the Far East, Southeast Asia, or the Indian Subcontinent (e.g., India, Pakistan, 

Bangladesh, Sri Lanka, Nepal, Sikkim, and Bhutan). This area includes, for example, Cambodia, 

China, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her race.

Leave blank if the data is not available.

1 = Yes

0 = No

9 = Participant did not 

self-identify

207 Black / African 

American

IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the black 

racial groups of Africa.

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her race.

Leave blank if the data is not available.

1 = Yes

0 = No

9 = Participant did not 

self-identify

208 Native Hawaiian / 

Other Pacific Islander

IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the original 

peoples of Hawaii, Guam, Samoa, or other Pacific Islands. 

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her race. 

Leave blank if the data is not available.

1 = Yes

0 = No

9 = Participant did not 

self-identify

209 White IN 1 Record 1 if the participant indicates that he/she is a person having origins in any of the original 

peoples of Europe, the Middle East, or North Africa. 

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her race.

Leave blank if the data is not available.

1 = Yes

0 = No

9 = Participant did not 

self-identify
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

215 More Than One Race IN 1 Record 1 if the participant indicates that he/she is a person having origins from more than one 

racial category specified in items 205 thru 209 above. 

Record 0 if the participant indicates that he/she does not meet any of these conditions.

Record 9 if the participant does not self-identify his/her race.

"If a combined format is used, there are five minimum categories:

(1) American Indian or Alaska Native

(2) Asian

(3) Black or African American

(4) Native Hawaiian or Other Pacific Islander

(5) White

When aggregate data are presented, data producers shall provide the number of respondents 

who marked (or selected) only one category, separately for each of the six categories. In 

addition to these numbers, data producers are strongly encouraged to provide the detailed 

distributions, including all possible combinations, of multiple responses. In cases where data on 

multiple responses are collapsed, the total number of respondents reporting "Hispanic or Latino 

and one or more races" and the total number of respondents reporting "more than one race" 

(regardless of ethnicity) shall be provided."

1 = Yes

0 = No

9 = Participant did not 

self-identify

400 Employment Status at 

Program Entry

IN 1 Record 1 if the participant (a) did any work at all as a paid employee, (b) did any work at all in 

his or her own business, profession, or farm, (c) worked as an unpaid worker in an enterprise 

operated by a member of the family, or (d) is one who was not working, but has a job or 

business from which he or she was temporarily absent because of illness, bad weather, 

vacation, labor-management dispute, or personal reasons, whether or not paid by the employer 

for time-off, and whether or not seeking another job. 

Record 2 if the participant is a person who, although employed, either (a) has received a notice 

of termination of employment or the employer has issued a Worker Adjustment and Retraining 

Notification (WARN) or other notice that the facility or enterprise will close, or (b) is a 

transitioning service member (i.e., within 12 months of separation or 24 months of retirement).

Record 3 if the participant is a not in the labor force (i.e., those who are not employed and are 

not actively looking for work, including those who are incarcerated.)

Record 0 if the participant does not meet any one of the conditions described above.

Leave blank if this data element does not apply to the person.

1 = Employed

2 = Employed, but 

Received Notice of 

Termination of 

Employment or 

Military Separation

3 = Not in labor force

0 = Not Employed

705 Displaced Homemaker IN 1 Record 1 if the participant has been providing unpaid services to family members in the home 

and who—

(A)(i) has been dependent on the income of another family member but is no longer supported 

1 = Yes

0 = No
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No. DATA ELEMENT

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DATA1

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by that income; or (ii) is the dependent spouse of a member of the Armed Forces on active duty 

(as defined in section 101(d)(1) of title 10, United States Code) and whose family income is 

significantly reduced because of a deployment (as defined in section 991(b) of title 10, United 

States Code, or pursuant to paragraph (4) of such section), a call or order to active duty 

pursuant to a provision of law referred to in section 101(a)(13)(B) of title 10, United States 

Code, a permanent change of station, or the service-connected (as defined in section 101(16) of 

title 38, United States Code) death or disability of the member; and

(B) is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading 

employment.

Record 0 if the participant does not meet the conditions described above.

Leave blank if this data is not available.

702 Low Income IN 1 Record 1 if the participant is a person who: 

(a) Receives, or in the 6 months prior to application to the program has received, or is a 

member of a family that is receiving or in the past 6 months prior to application to the program 

has received:

(i) Assistance through the supplemental nutrition assistance program under the Food 

and Nutrition Act of 2008 (7 USC 2011 et seq.); 

(ii) Assistance through the temporary assistance for needy families program under part 

A of Title IV of the Social Security Act (42 USC 601 et seq.);

(iii) Assistance through the supplemental security income program under Title XVI of 

the Social Security Act (42 USC 1381); or

(iv) State or local income-based public assistance.

(b) Is in a family with total family income that does not exceed the higher of the poverty line or 

70% of the lower living standard income level; 

(c) Is a youth who receives, or is eligible to receive a free or reduced price lunch under the 

Richard B. Russell National School Lunch Act (42 USC 1751 et seq.); 

(d) Is a foster child on behalf of whom State or local government payments are made;

(e) Is an individual with a disability whose own income is the poverty line but who is a member 

of a family whose income does not meet this requirement;

(f) Is a homeless individual or a homeless child or youth or runaway youth (see No. 700 of this 

chart); or 

(g) Is a youth living in a high-poverty area. 

Record 0 if the individual does not meet the criteria presented above.

Leave blank if this data is not available.

1 = Yes

0 = No
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

202 Individual with a 

Disability

IN 1 Record 1 if the participant indicates that he/she has any "disability”, as defined in Section 

3(2)(a) of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a 

"disability" is a physical or mental impairment that substantially limits one or more of the 

person's major life activities. 

Record 0 if the participant indicates that he/she does not have a disability that meets the 

definition.

Record 9 if the participant does not wish to disclose his/her disability status.

Leave blank if this data is not available.

1 = Yes

0 = No

9 = Participant did not 

disclose

701 Ex-Offender IN 1 Record 1 if the participant is a person who either (a) has been subject to any stage of the 

criminal justice process for committing a status offense or delinquent act, or (b) requires 

assistance in overcoming artificial barriers to employment resulting from a record of arrest or 

conviction for committing delinquent acts, such as crimes against persons, crimes against 

property, status offenses, or other crimes. 

Record 0 if the participant does not meet any one of the conditions described above.

Leave blank if this data is not available.

1 = Yes

0 = No

700 Homeless Individual, 

Homeless Children 

and Youths, or 

Runaway Youth

IN 1 Record 1 if the individual:

(a) Lacks a fixed, regular, and adequate nighttime residence; this includes an individual who:

(i) is sharing the housing of other persons due to loss of housing, economic hardship, or a 

similar reason;

(ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative 

adequate accommodations;

(iii) is living in an emergency or transitional shelter;

(iv) is abandoned in a hospital; or

(v) is awaiting foster care placement;

(b) Has a primary nighttime residence that is a public or private place not designed for or 

ordinarily used as a regular sleeping accommodation for human beings, such as a car, park, 

abandoned building, bus or train station, airport, or camping ground; 

(c) Is a migratory child who in the preceding 36 months was required to move from one school 

district to another due to changes in the parent’s or parent’s spouse’s seasonal employment in 

agriculture, dairy, or fishing work; or 

(d) Is under 18 years of age and absents himself or herself from home or place of legal residence 

without the permission of his or her family (i.e., runaway youth). 

This definition does not include an individual imprisoned or detained under an Act of Congress 

or State law. An individual who may be sleeping in a temporary accommodation while away 

from home should not, as a result of that alone, be recorded as homeless. 

1 = Yes

0 = No
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

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DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

Record 0 if the individual does not meet the conditions described above.

Leave blank if this data is not available.

804 Foster Care Youth IN 1 Record 1 if the participant is a person who is currently in foster care or has aged out of the 

foster care system. 

Record 0 if the participant does not meet the conditions described above. 

Leave blank if this data is not available.

1 = Yes

0 = No

703 English Language 

Learner

IN 1 Record 1 if the participant is a person who has limited ability in speaking, reading, writing or 

understanding the English language and also meets at least one of the following two conditions 

(a) his or her native language is a language other than English, or (b) he or she lives in a family or 

community environment where a language other than English is the dominant language.

Record 0 if the participant does not meet the conditions described above.

Leave blank if this data is not available.

1 = Yes

0 = No

704 Low Levels of Literacy IN 1 Record 1 if the participant is unable to read, write, and speak in English; compute and solve 

problems at levels of proficiency necessary to function on the job, in the family of the 

participant, or in society. 

Record 0 if the participant does not meet the conditions described above.

Leave blank if this data is not available.

1 = Yes

0 = No

705 Cultural Barriers IN 1 Record 1 if the participant perceives him or herself as possessing attitudes, beliefs, customs or 

practices that influence a way of thinking, acting or working that may serve as a hindrance to 

employment.

Record 0 if the participant does not meet the conditions described above.

Leave blank if the data is not available.

1 = Yes

0 = No

500 Migrant and Seasonal 

Farmworker Status

IN 1 Record 1 if (A) the participant is a low-income individual (i) who for the 12 consecutive months 

out of the 24 months prior to application for the program involved, has been primarily 

employed in agriculture or fish farming labor that is characterized by chronic unemployment or 

underemployment; and (ii) faces multiple barriers to economic self-sufficiency; or (B) a 

dependent of the person described above. 

Record 2 if the participant is a seasonal farmworker and whose agricultural labor requires travel 

to a job site such that the farmworker is unable to return to a permanent place of residence 

within the same day; and (B) a dependent of the person described above.

Record 0 if the participant does not meet any one of the conditions described above.

Leave blank if this data is not available.

1 = Seasonal 

Farmworker

2 = Migrant and 

Seasonal Farmworker

0 = No
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

601 Exhausting TANF 

Within 2 Years 

(Part A Title IV of the

Social Security Act)

IN 1 Record 1 if the participant is within 2 years of exhausting lifetime eligibility under Part A of Title 

IV of the Social Security Act (42 U.S.C. 601 et seq.).

Record 0 if the participant does not meet the condition described above.

Leave blank if this data is not available.

1 = Yes

0 = No

704 Single Parent IN 1 Record 1 if the participant is single, separated, divorced or a widowed individual who has 

primary responsibility for one or more dependent children under age 18 (including single 

pregnant women). 

Record 0 if the participant does not meet the condition described above.

Leave blank if this data is not available.

1 = Yes

0 = No

402 Long-Term 

Unemployed

IN 1 Record 1 if the participant has been unemployed for 27 or more consecutive weeks at program 

entry. 

Record 0 if the participant does not meet the condition described above. 

Leave blank if this data is not available.

1 = Yes, Unemployed ≥ 

27 consecutive weeks

0 = No

410 Highest School Grade 

Completed

IN 2 Use the appropriate code to record the highest school grade completed by the participant at 

program entry. 

Record 1 – 12 for the number of secondary school grades completed by the participant.

Record 13 if the participant attained a High School diploma.

Record 14 if the participant attained a High School Equivalency. 

Record 15 if the participant has a disability and attained a certificate of attendance/completion 

as a result of successfully completing a Individual Education Plan (IEP).

Record 16 if the participant completed some college.

Record 17 if the participant attained an Associate degree.

Record 18 if the participant attained a Bachelor’s degree.

Record 19 if the participant attained a degree beyond a Bachelor’s degree.

Record 0 if no school grades were completed. 

Leave blank if this data is not available. 

1 – 12 Number of 

secondary school 

grades completed

13 = attained high 

school diploma

14 = attained a high 

school equivalency

15 = the participant

with a disability 

receives a certificate of 

attendance/completion 

as a result of 

successfully completing 

an Individual Education 

Plan (IEP)

16 = Some college

17 = Associate degree

18 = Bachelor’s degree

19 = Beyond a 

Bachelor’s

0 = No school grades 

completed
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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

411* School Status at 

Participation

Definition and code value 

added for #6.

IN 1 Record 1 if the participant has not received a secondary school diploma or its recognized 

equivalent and is attending any secondary school (including elementary, intermediate, junior 

high school, whether full or part-time), or is between school terms and intends to return to 

school. 

Record 2 if the participant has not received a secondary school diploma or its recognized 

equivalent and is attending an alternative high school or an alternative course of study 

approved by the local educational agency whether full or part-time. 

Record 3 if the participant has received a secondary school diploma or its recognized equivalent 

and is attending a post-secondary school or program (whether full or part-time), or is between 

school terms and intends to return to school. 

Record 4 if the participant is no longer attending any school and has not received a secondary 

school diploma or its recognized equivalent. 

Record 5 if the participant is not attending any school and has either graduated from high 

school or hold a high school equivalency certificate.

Record 6 if the participant is within the age of compulsory school attendance, but has not 

attended school for at least the most recent complete school year calendar quarter. 

Record 0 if the participant does not meet the conditions described above.

Leave blank if this data is not available. 

1 = In-school, H.S. or 

less

2 = In-school, 

Alternative School

3 = In-school, Post-H.S.

4 = Not attending 

school or H.S. Dropout

5 = Not attending 

school; H.S. graduate

6 = Not attending school; 

within age of compulsory 

school attendance

0 = No

803 Basic Skills Deficient IN 1 Record 1 if (A) the participant’s English reading, writing, or computing skills are at or below the 

8

th grade level on a generally accepted standardized test; or (B) the participant is unable to 

compute or solve problems, or read, write, or speak English, at a level necessary to function on 

the job, in the participant’s family, or in society. In addition, for the purpose of the Title I Youth 

program, states and grantees have the option of establishing their own definition, which must 

include the above language. 

Record 0 if the participant does not meet the conditions described above.

Leave blank if this data is not available. 

1 = Yes

0 = No

900 Date of Program Entry DT 8 Record the date on which an individual became a participant as referenced in CFR 677.150 

satisfying applicable programmatic requirements for the provision of services. 

Leave blank if this data is not available. 

YYYYMMDD

901 Date of Program Exit DT 8 Record the last date that the participant received staff assisted services (i.e., the last date which 

the participant went without receiving any staff assisted services from the program for 90 days 

and there were no future staff assisted services planned from the program, excluding follow-up 

services). For Titles I, II and III, record the last date of funded service(s). For Vocational 

Rehabilitation programs, record the date when the participant exited from the Vocational 

Rehabilitation program. 

Leave blank if this data is not available. 

YYYYMMDD
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No. DATA ELEMENT

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DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

905 Adult IN 1 Record 1 if the participant received services financially assisted under WIOA section 

132(b)(1)(B)(i) as an individual who is not less than age 18 at the time of program entry.

Record 2 if the participant received services financially assisted under WIOA section 

132(b)(1)(B).

Record 3 if the participant received services financially assisted under WIOA sections 

133(b)(2)(A) and 132(b)(1).

Record 0 if the participant did not receive services under the condition described above. 

1 = Yes, Local Formula

2 = Yes, Statewide

3 = Yes, Both Local and 

Statewide

0 = No

906* Dislocated Worker

WIOA citation added.

IN 1 Record 1 if the participant received services financially assisted under WIOA Section 

133(b)(2)(B) as a person who—

(A)(i) has been terminated or laid off, or who has received a notice of termination or layoff, 

from employment; (ii)(I) is eligible for or has exhausted entitlement to unemployment 

compensation; or (II) has been employed for a duration sufficient to demonstrate, to the 

appropriate entity at a one-stop center referred to in section 121(e), attachment to the 

workforce, but is not eligible for unemployment compensation due to insufficient earnings or 

having performed services for an employer that were not covered under a State unemployment 

compensation law; and (iii) is unlikely to return to a previous industry or occupation; 

(B)(i) has been terminated or laid off, or has received a notice of termination or layoff, from 

employment as a result of any permanent closure of, or any substantial layoff at, a plant, 

facility, or enterprise; (ii) is employed at a facility at which the employer has made a general 

announcement that such facility will close within 180 days; or (iii) for purposes of eligibility to 

receive services other than training services described in WIOA Sec 134(c)(3), career services 

described in WIOA Sec 134(c)(2)(A)(xii), or supportive services, is employed at a facility at which 

the employer has made a general announcement that such facility will close; 

(C) was self-employed (including employment as a farmer, a rancher, or a fisherman) but is 

unemployed as a result of general economic conditions in the community in which the 

participant resides or because of natural disasters; 

(D) is a displaced homemaker; or 

(E)(i) is the spouse of a member of the Armed Forces on active duty (as defined in section 

101(d)(1) of title 10, United States Code), and who has experienced a loss of employment as a 

direct result of relocation to accommodate a permanent change in duty station of such 

member; or (ii) is the spouse of a member of the Armed Forces on active duty and who meets 

the criteria described in WIOA Section 3(16)(B).

Record 2 if the participant received services financially assisted under WIOA section 

132(b)(2)(B).

Record 3 if the participant received financially assisted under WIOA sections 133(b)(2)(B) and 

1 = Yes, Local Formula

2 = Yes, Statewide

3 = Yes, Both Local and 

Statewide

0 = No
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DATA1

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132(b)(2)(B). 

Record 0 if the participant did not receive services under the condition described above. 

907 Youth IN 1 Record 1 if the participant received services financially assisted under WIOA section 128(b). 

Record 2 if the participant received services financially assisted under WIOA section 

127(b)(1)(C).

Record 3 if the participant received services financially assisted under WIOA sections 128(b) and 

127(b)(1)(C). 

Record 0 if the participant did not receive services under the conditions described above. 

1 = Yes, Local Formula

2 = Yes, Statewide

3 = Yes, Both Local and 

Statewide

0 = No

936 Adult Education IN 1 Record 1 if the participant received services financially assisted under WIOA Title II defined as 

academic instruction and education services below the postsecondary level that increases an 

individual’s ability to---

(A) read, write, and speak in English and perform mathematics or other activities 

necessary for the attainment of a secondary school diploma or its recognized

equivalent;

(B) transition to postsecondary education and training; and

(C) obtain employment.

Record 0 or leave blank if the participant did not receive any services under the condition 

described above.

Record 9 if the grantee is unable to track enrollment in the program. 

1 = Yes

0 = No

9 = Unknown

944 Vocational 

Rehabilitation

IN 2 Record 1 if the participant received services financially assisted under parts A and B of title I of 

the Rehabilitation Act of 1973 (29 USC 720 et seq.), WIOA title IV, and Sec. 411(B)(15) defined as 

transition services for students with disabilities, that facilitate the transition from school to 

postsecondary life, such as achievement of an employment outcome in competitive integrated 

employment, or pre-employment transition services.

Record 2 if the participant received services financially assisted by the Vocational Rehabilitation

and Employment (VR&E) Program authorized by 38 USC Chapter 31.

Record 3 if the participant received services from both vocational rehabilitation programs.

Record 0 if the participant did not receive any services under the condition described above. 

Record 9 if unknown. 

Leave blank if this data is not available. 

1 = VR

2 = VR&E 

3 = Both VR and VR&E 

0 = Neither

9 = Unknown

951 Wagner-Peyser Act IN 1 Record 1 if the participant received services financially assisted under the Wagner-Peyser Act 

(29 USC 49 et seq.) 

Record 0 if the participant did not receive services financially assisted under the Wagner-Peyser 

Act. 

Record 9 if unknown. 

Leave blank if this data is not available. 

1 = Yes

0 = No

9 = Unknown
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DATA1

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971 Exclusionary Reasons IN 2 Record 01 if the participant is incarcerated or residing in an institution or facility providing 24-

hour support such as a hospital or treatment center. 

Record 02 if the participant is receiving medical treatment that precludes entry into 

unsubsidized employment or continued participation in the program. This does not include 

temporary conditions expected to last for less than 90 days. 

Record 03 if the participant was found to be deceased. 

Record 04 if the participant is a member of the National Guard or other reserve military unit of 

the armed forces and is called to active duty for at least 90 days. 

Record 05 if the participant is in the foster care system or any other mandated residential 

program and has moved from the area as part of such a program or system (exclusion for youth 

participants only).

Record 06 if the participant is determined to be not eligible for services after eligibility has been 

determined.

Record 99 if the participant either disclosed an invalid social security number (SSN) or chose not 

to disclose a SSN. 

Record 00 if the participant exited for a reason other than one of the conditions listed above. 

Note: Exit Reason "98 = Retirement" has been added for program management purposes only 

and participants who exit the program based on this reason will not be excluded from 

calculation of the performance measures. Rather, these participants will be included in the 

performance measure calculations. 

01 = Institutionalized

02 = Health/Medical

03 = Deceased

04 = Reserve Forces 

called to Active Duty

05 = Foster Care

06 = Ineligible

99 = Not a Valid SSN

00 = Other 

1200 Received Training IN 1 Record 1 if the participant received training services that lead to a credential.

Record 2 if the participant received training services that do not lead to a credential.

Record 0 if the participant did not receive training services.

Leave blank if this data is not available.

1 = Yes, leading to a 

credential

2 = Yes, not leading to 

a credential

0 = No

1300 Date Enrolled in 

Education or Training

Program

Leading to a 

Recognized 

Postsecondary 

Credential or 

Employment During 

the Program

DT 8 Record the date of the most recent service when the participant was enrolled in an education or 

training program that leads to a recognized postsecondary credential or employment as defined 

by the core program in which the individual participates. States may use this coding value if the 

participant was either already enrolled in education or training at the time of application to the 

program or became enrolled in education or training at any point while participating in the 

program. 

Leave blank if the participant was not enrolled in education or training that leads to a 

recognized postsecondary credential or employment.

YYYYMMDD
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

1301 Enrolled in Secondary 

Education Program

IN 1 Record 1 if the participant was enrolled in a Secondary Education Program at or above the 9th

Grade level. States may use this coding value if the participant was either already enrolled in 

education or training at the time of application to the program or became enrolled in education 

or training at any point while participating in the program.

Record 0 if the participant was not enrolled in a secondary education program.

1 = Yes

0 = No

1302 Date Enrolled in Post 

Exit Education or 

Training Program

Leading to a 

Recognized 

Postsecondary 

Credential 

DT 8 Record the date the participant is enrolled in an education or training program that leads to a 

recognized postsecondary credential after program exit.

Leave blank if this data element does not apply to the participant.

NOTE: This is only for participants who exited secondary education and obtained a high school 

credential per Sec 116(b)(2)(A)(iii).

YYYYMMDD

1500 Employed in 1st

Quarter After Exit 

Quarter

IN 1 Record 0 if the participant was not employed in the first quarter after the quarter of exit.

Record 1 if the participant is in unsubsidized employment (not including registered 

apprenticeship, the military or competitive integrated employment under Title IV).

Record 2 if the participant is in a registered apprenticeship.

Record 3 if the participant is in the military.

Record 4 if the participant is in competitive integrated employment (Title IV only).

Record 9 if the participant has exited but employment information is not yet available.

Leave blank if this data element does not apply to the participant.

0 = No

1 = Yes

2 = Yes, Registered 

Apprenticeship

3 = Yes, Military

4 = Yes, Competitive 

Integrated 

Employment (Title IV 

only)

9 = Information not yet 

available

1501 Type of Employment 

Match 1st

Quarter After Exit 

Quarter

IN 1 Use the appropriate code to identify the method used in determining the participant's 

employment status in the first quarter following the quarter of exit. Wage records will be the 

primary data source for tracking employment in the fourth quarter after the exit quarter. If 

participants are not found in the wage records, grantees may then use supplemental data 

sources. If the participant is found in more than one source of employment using wage records, 

record the data source for which the participant's earnings are greatest.

Record 0 if the participant was not employed in the first quarter after the quarter of exit. 

Additional Note: If the participant is found employed in a wage record source (e.g., Federal, 

Military) that cannot be translated into quarterly earnings amounts, states should treat these 

employment matches as supplemental data and use coding value 6 = Supplemental through 

case management, participant survey, and/or verification with the employer.

1 = State wage records

2 = WRIS wage records

3 = Federal 

Employment Records 

(OPM) 

4 = Military 

Employment Records 

(DOD)

5 = Other 

Administrative Wage 

Records

6 = Supplemental 

through case 
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

management, 

participant survey, 

and/or verification with 

the employer

7 = Information not yet 

available 

0 = Not employed

1507 Employed in 2nd 

Quarter After Exit 

Quarter

IN 1 Record 0 if the participant was not employed in the second quarter after the quarter of exit.

Record 1 if the participant is in unsubsidized employment (not including registered 

apprenticeship, the military or competitive integrated employment under Title IV).

Record 2 if the participant is in a registered apprenticeship.

Record 3 if the participant is in the military.

Record 4 if the participant is in competitive integrated employment (Title IV only).

Record 9 if the participant has exited but employment information is not yet available.

0 = No

1 = Yes

2 = Yes, Registered 

Apprenticeship

3 = Yes, Military

4 = Yes, Competitive 

Integrated 

Employment (Title IV 

only)

9 = Information not yet 

available

1508 Type of Employment 

Match 2nd

Quarter After Exit 

Quarter

IN 1 Use the appropriate code to identify the method used in determining the participant's 

employment status in the second quarter following the quarter of exit. Wage records will be 

the primary data source for tracking employment in the fourth quarter after the exit quarter. If 

participants are not found in the wage records, grantees may then use supplemental data 

sources. If the participant is found in more than one source of employment using wage records, 

record the data source for which the participant's earnings are greatest.

Record 0 if the participant was not employed in the second quarter after the quarter of exit. 

Leave blank if this data element does not apply to the participant.

Additional Note: If the participant is found employed in a wage record source (e.g., Federal, 

Military) that cannot be translated into quarterly earnings amounts, states should treat these 

employment matches as supplemental data and use coding value 6 = Supplemental through 

case management, participant survey, and/or verification with the employer.

1 = State wage records

2 = WRIS wage records

3 = Federal 

Employment Records 

(OPM) 

4 = Military 

Employment Records 

(DOD)

5 = Other 

Administrative Wage 

Records

6 = Supplemental 

through case 

management, 

participant survey, 

and/or verification with 

the employer

7 = Information not yet 
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

available 

0 = Not employed

1509 Employed in 3rd

Quarter After Exit 

Quarter

IN 1 Record 0 if the participant was not employed in the third quarter after the quarter of exit.

Record 1 if the participant is in unsubsidized employment (not including registered 

apprenticeship, the military or competitive integrated employment under Title IV).

Record 2 if the participant is in a registered apprenticeship.

Record 3 if the participant is in the military.

Record 4 if the participant is in competitive integrated employment (Title IV only).

Record 9 if the participant has exited but employment information is not yet available.

0 = No

1 = Yes

2 = Yes, Registered 

Apprenticeship

3 = Yes, Military

4 = Yes, Competitive 

Integrated 

Employment (Title IV 

only)

9 = Information not yet 

available

1510 Type of Employment 

Match 3rd

Quarter After Exit 

Quarter

IN 1 Use the appropriate code to identify the method used in determining the participant's 

employment status in the third quarter following the quarter of exit. Wage records will be the 

primary data source for tracking employment in the fourth quarter after the exit quarter. If 

participants are not found in the wage records, grantees may then use supplemental data 

sources. If the participant is found in more than one source of employment using wage records, 

record the data source for which the participant's earnings are greatest.

Record 0 if the participant was not employed in the third quarter after the quarter of exit. 

Leave blank if this data element does not apply to the participant.

Additional Note: If the participant is found employed in a wage record source (e.g., Federal, 

Military) that cannot be translated into quarterly earnings amounts, states should treat these 

employment matches as supplemental data and use coding value 6 = Supplemental through 

case management, participant survey, and/or verification with the employer.

1 = State wage records

2 = WRIS wage records

3 = Federal 

Employment Records 

(OPM) 

4 = Military 

Employment Records 

(DOD)

5 = Other 

Administrative Wage 

Records

6 = Supplemental 

through case 

management, 

participant survey, 

and/or verification with 

the employer

7 = Information not yet 

available 

0 = Not employed

1511 Employed in 4th 

Quarter After Exit 

Quarter

IN 1 Record 0 if the participant was not employed in the fourth quarter after the quarter of exit.

Record 1 if the participant is in unsubsidized employment (not including registered 

apprenticeship, the military or competitive integrated employment under Title IV).

0 = No

1 = Yes

2 = Yes, Registered 
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

Record 2 if the participant is in a registered apprenticeship.

Record 3 if the participant is in the military.

Record 4 if the participant is in competitive integrated employment (Title IV only).

Record 9 if the participant has exited but employment information is not yet available.

Apprenticeship

3 = Yes, Military

4 = Yes, Competitive 

Integrated 

Employment (Title IV 

only)

9 = Information not yet 

available

1512 Type of Employment 

Match 4th

Quarter After Exit 

Quarter

IN 1 Use the appropriate code to identify the method used in determining the participant's 

employment status in the fourth quarter following the quarter of exit. Wage records will be the 

primary data source for tracking employment in the fourth quarter after the exit quarter. If 

participants are not found in the wage records, grantees may then use supplemental data 

sources. If the participant is found in more than one source of employment using wage records, 

record the data source for which the participant's earnings are greatest.

Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. 

Leave blank if this data element does not apply to the participant.

Additional Note: If the participant is found employed in a wage record source (e.g., Federal, 

Military) that cannot be translated into quarterly earnings amounts, states should treat these 

employment matches as supplemental data and use coding value 6 = Supplemental through 

case management, participant survey, and/or verification with the employer.

1 = State wage records

2 = WRIS wage records

3 = Federal 

Employment Records 

(OPM) 

4 = Military 

Employment Records 

(DOD)

5 = Other 

Administrative Wage 

Records

6 = Supplemental 

through case 

management, 

participant survey, 

and/or verification with 

the employer

7 = Information not yet 

available 

0 = Not employed

1603 Wages 1st Quarter 

After Exit Quarter

DE 8.2 Record total earnings from wage records for the first quarter after the quarter of exit. 

Please enter 999999.99 if data are not yet available for this item. 

Leave blank if this data is not available. 

000000.0

1604 Wages 2nd Quarter 

After Exit Quarter

DE 8.2 Record total earnings from wage records for the second quarter after the quarter of exit. 

Please enter 999999.99 if data are not yet available for this item. 

Leave blank if this data is not available. 

000000.0
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

1605 Wages 3rd Quarter 

After Exit

DE 8.2 Record total earnings from wage records for the third quarter after the quarter of exit. 

Please enter 999999.99 if data are not yet available for this item. 

Leave blank if this data is not available. 

000000.0

1606* Wages 4th Quarter After 

Exit Quarter 

Data element added.

DE 8.2 Record total earnings from wage records for the fourth quarter after the quarter of exit. 

Please enter 999999.99 if data are not yet available for this item. 

Leave blank if data element does not apply to the individual.

000000.00

1610 Employment Related 

to Training

IN 1 Record 1 if the participant received training services and obtained employment directly related 

to the training services received.

Record 0 if the participant received training services and did not obtain employment directly 

related to the training services received.

Leave blank if this data is not available. 

1 = Yes

0 = No

1700 Type of Recognized 

Credential

IN 1 Use the appropriate code to record the type of recognized diploma, degree, or a credential 

consisting of an industry-recognized certificate or certification, a certificate of completion of a 

registered apprenticeship, a license recognized by the State involved or Federal Government, or 

an associate or baccalaureate degree attained by the participant who received training services.

Record 0 if the participant received training services, but did not attain a recognized diploma, 

degree, or certificate.

Leave blank if this data is not available. 

 

NOTE: Diplomas, degree, or certificates must be attained either during participation or within 

one year of exit. 

1 = High School 

Diploma/or 

equivalency

2 = AA or AS 

Diploma/Degree

3 = BA or BS 

Diploma/Degree

4 = Post Graduate 

Degree

5 = Occupational Skills 

Licensure

6 = Occupational Skills 

Certificate

7 = Other Recognized 

Diploma, Degree, or 

Certificate

0 = No recognized 

credential

1705 Date Attained Degree 

or Certificate or 

Credential

DT 8 Record the date indicated on the degree, certificate or other credential attained by the 

participant. 

Leave blank if the participant did not attain a degree or certificate or if this data element does 

not apply.

YYYYMMDD
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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

1800 Date of Most Recent 

Measurable Skill 

Gains: Educational 

Achievement

DT 8 Record the most recent date the participant achieved at least one educational functioning level 

in an education program that provides instruction below the post-secondary level.

Leave blank if this data element does not apply to the participant.

YYYYMMDD

1801 Date of Most Recent 

Measurable Skill 

Gains: 

Secondary/PostSecondary 

Transcript/Report 

Card

DT 8 Record the most recent date of the participant’s transcript or report card for either secondary 

or post-secondary education for one academic year (or 24 credit hours) showing that the 

participant is achieving the state unit’s policies for academic standards.

Leave blank if this data element does not apply to the participant.

YYYYMMDD

1802 Date of Most Recent 

Measurable Skill 

Gains: Training 

Milestone

DT 8 Record the most recent date that the participant had a satisfactory or better progress report 

towards established milestones from an employer/training provider who is providing training 

(e.g., completion of on-the-job training (OJT), completion of one year of a registered 

apprenticeship program, etc.).

Leave blank if this data element does not apply to the participant.

YYYYMMDD

1803 Date of Most Recent 

Measurable Skill 

Gains: Skills 

Progression

DT 8 Record the most recent date the participant successfully completed an exam that is required for 

a particular occupation, or progress in attaining technical or occupational skills as evidenced by 

trade-related benchmarks such as knowledge-based exams.

Leave blank if this data element does not apply to the participant.

YYYYMMDD

1804 Date of Most Recent 

Career Service

DT 8 Record the date on which career services were last received (excluding follow-up services).

Leave blank if the participant did not receive career services.

YYYYMMDD

1805 Retention with the 

same employer in the 

2

nd Quarter and the 4th

Quarter

IN 1 Record 1 If the participant’s employer in the second quarter also matches the employer in the 

fourth quarter.

Record 0 if not the participant is not employed in the second or fourth quarters after exit.

Leave blank if this data is not available. 

1 = Yes

0 = No

1812 Youth 2nd Quarter 

Placement (Title I)

IN 1 Record 1 if the participant is working in unsubsidized employment during the second quarter 

after the exit quarter (not including registered apprenticeship or military).

Record 2 of the participant is in a registered apprenticeship.

Record 3 if the participant is in the military.

Record 4 if the participant is enrolled in occupational skills training (including advanced 

training).

Record 5 if the participant is enrolled in post-secondary education.

Record 6 if the participant is enrolled in secondary education.

Record 0 if the participant was not placed in any of the above conditions.

Leave blank if this data is not available. 

1 = Unsubsidized 

Employment

2 = Registered 

Apprenticeship

3 = Military

4 = Occupational Skills 

Training

5 = Post-secondary 

Education

6 = Secondary 
WORKFORCE INNOVATION and OPPORTUNITY ACT – PARTICIPANT INDIVIDUAL RECORD LAYOUT

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No. DATA ELEMENT

TYPE 

OF 

DATA1

DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE

Education

0 = No placement

1813 Youth 4th Quarter 

Placement (Title I)

IN 1 Record 1 if the participant is working in unsubsidized employment during the fourth quarter 

after the exit quarter (not including registered apprenticeship or military).

Record 2 of the participant is in a registered apprenticeship.

Record 3 if the participant is in the military.

Record 4 if the participant is enrolled in occupational skills training (including advanced 

training).

Record 5 if the participant is enrolled in post-secondary education.

Record 6 if the participant is enrolled in secondary education.

Record 0 if the participant was not placed in any of the above conditions.

Leave blank if this data is not available. 

1 = Unsubsidized 

Employment

2 = Registered 

Apprenticeship

3 = Military

4 = Occupational Skills 

Training

5 = Post-secondary 

Education

6 = Secondary 

Education

0 = No placement

1

Type of Data: AN = Alpha-numeric; DE = Decimal; DT = Date; IN = Integer. The number immediately following is the total space allowed for this field.