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SUPPORTING STATEMENT

FOR PAPERWORK REDUCTION ACT SUBMISSION

SUBPART Q of PART 668 – GAINFUL EMPLOYMENT PROGRAMS

A. Justification 

1. Explain the circumstances that make the collection of information necessary. Identify any

legal or administrative requirements that necessitate the collection. Attach a hard copy of the 

appropriate section of each statute and regulation mandating or authorizing the collection of 

information, or you may provide a valid URL link or paste the applicable section1. Specify the 

review type of the collection (new, revision, extension, reinstatement with change, reinstatement 

without change). If revised, briefly specify the changes. If a rulemaking is involved, make note 

of the sections or changed sections, if applicable.

The Secretary proposes to amend the Student Assistance General Provisions by adding 

Subpart Q to Part 668, to establish measures for determining whether certain 

postsecondary educational programs lead to gainful employment in recognized 

occupations, and the conditions under which these educational programs remain eligible 

for student financial assistance programs authorized under Title IV of the Higher 

Education Act of 1965, as amended (HEA).

This will be a new collection and includes proposed §§668.405(c), 668.405(f), 

668.410(a)(1), 668.410(a)(2), 668.410(a)(2)(ii)(B), 668.411(a), 668.411(b), 668.412(a), 

668.412(e), 668.413(b), 668.413(d)(1), and 668.414. 

2. Indicate how, by whom, and for what purpose the information is to be used. Except for a new 

collection, indicate the actual use the agency has made of the information received from the 

current collection.

In general, the proposed requirements establish various metrics such as debt to earnings 

rates and program cohort default rates to determine whether a gainful employment (GE) 

program may continue to participate in the title IV, HEA programs. 

Institutions have the opportunity to correct the data, challenge the data, and appeal the 

data, as well as, submit alternatives to some of the data under these proposed regulations. 

Institutions with GE programs must report information about all students in GE 

programs. As a result of the metrics, institutions may be required to provide enrolled 

students and prospective students with disclosures and/or warnings regarding the metrics 

of completers and about students who withdrew from the GE program.

 

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Please limit pasted text to no longer than 3 paragraphs.
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3. Describe whether, and to what extent, the collection of information involves the use of 

automated, electronic, mechanical, or other technological collection techniques or forms of 

information technology, e.g. permitting electronic submission of responses, and the basis for the 

decision of adopting this means of collection. Also describe any consideration given to using 

technology to reduce burden.

Institutions would use a combination of their institutional systems and Department of 

Education systems to report data to the Department, receive data from the Department, 

and their own Web sites to disclose information to enrolled students.

4. Describe efforts to identify duplication. Show specifically why any similar information 

already available cannot be used or modified for use for the purposes described in Item 2 above.

The current requirements avoid duplication. There is no similar information available 

that can be used or modified for this purpose at this time.

5. If the collection of information impacts small businesses or other small entities, describe any

methods used to minimize burden. A small entity may be (1) a small business which is deemed 

to be one that is independently owned and operated and that is not dominant in its field of 

operation; (2) a small organization that is any not-for-profit enterprise that is independently

owned and operated and is not dominant in its field; or (3) a small government jurisdiction, 

which is a government of a city, county, town, township, school district, or special district with a 

population of less than 50,000.

No small businesses are affected by this information collection.

6. Describe the consequences to Federal program or policy activities if the collection is not 

conducted or is conducted less frequently, as well as any technical or legal obstacles to reducing 

burden.

Absent this proposed data collection, enrolled students and prospective students would 

not have sufficient information to make decisions about whether to start or continue in a 

particular GE program. Also, institutions would not have a method to challenge or adjust 

the underlying data used to determine requirements, such as disclosures or warnings or 

creates sanctions under which a gainful employment program could lose eligibility and a 

student could lose access to previously eligible programs without due process.

7. Explain any special circumstances that would cause an information collection to be conducted 

in a manner:

 requiring respondents to report information to the agency more often than quarterly;

 requiring respondents to prepare a written response to a collection of information in 

fewer than 30 days after receipt of it;

 requiring respondents to submit more than an original and two copies of any document;

 requiring respondents to retain records, other than health, medical, government contract, 

grant-in-aid, or tax records for more than three years;
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 in connection with a statistical survey, that is not designed to produce valid and reliable 

results than can be generalized to the universe of study;

 requiring the use of a statistical data classification that has not been reviewed and 

approved by OMB;

 that includes a pledge of confidentiality that is not supported by authority established in 

statute or regulation, that is not supported by disclosure and data security policies that are 

consistent with the pledge, or that unnecessarily impedes sharing of data with other 

agencies for compatible confidential use; or

 requiring respondents to submit proprietary trade secrets, or other confidential 

information unless the agency can demonstrate that it has instituted procedures to protect 

the information’s confidentiality to the extent permitted by law.

The collection of this information will continue to be conducted in a manner that is 

consistent with the guidelines in 5 CFR 1320.6.

8. As applicable, state that the Department has published the 60 and 30 Federal Register notices 

as required by 5 CFR 1320.8(d), soliciting comments on the information collection prior to 

submission to OMB. Summarize public comments received in response to that notice and 

describe actions taken by the agency in response to these comments. Specifically address 

comments received on cost and hour burden.

Describe efforts to consult with persons outside the agency to obtain their views on the 

availability of data, frequency of collection, the clarity of instruction and record keeping, 

disclosure, or reporting format (if any), and on the data elements to be recorded, disclosed, or 

reported.

Consultation with representatives of those from whom information is to be obtained or those 

who must compile records should occur at least once every 3 years – even if the collection of 

information activity is the same as in prior periods. There may be circumstances that may

preclude consultation in a specific situation. These circumstances should be explained.

The proposed regulations were developed through the Negotiated Rulemaking process 

where the public provided its input and in consultation with schools, and other affected 

entities. The comment period for the information collection package will run 

concurrently with the Notice of Proposed Rulemaking.

9. Explain any decision to provide any payment or gift to respondents, other than remuneration 

of contractors or grantees with meaningful justification.

No payments or gifts will be provided to the respondents.

10. Describe any assurance of confidentiality provided to respondents and the basis for the 

assurance in statute, regulation, or agency policy. If personally identifiable information (PII) is 

being collected, a Privacy Act statement should be included on the instrument. Please provide a 

citation for the Systems of Record Notice and the date a Privacy Impact Assessment was 

completed as indicated on the IC Data Form. A confidentiality statement with a legal citation that 
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authorizes the pledge of confidentiality should be provided.2If the collection is subject to the 

Privacy Act, the Privacy Act statement is deemed sufficient with respect to confidentiality. If 

there is no expectation of confidentiality, simply state that the Department makes no pledge 

about the confidentially of the data.

The Department makes no pledge of confidentiality regarding the data.

11. Provide additional justification for any questions of a sensitive nature, such as sexual 

behavior and attitudes, religious beliefs, and other matters that are commonly considered private. 

The justification should include the reasons why the agency considers the questions necessary, 

the specific uses to be made of the information, the explanation to be given to persons from 

whom the information is requested, and any steps to be taken to obtain their consent.

The Department is not requesting any sensitive data.

12. Provide estimates of the hour burden of the collection of information. The statement should:

 Indicate the number of respondents by affected public type (federal government, 

individuals or households, private sector – businesses or other for-profit, private 

sector – not-for-profit institutions, farms, state, local or tribal governments), 

frequency of response, annual hour burden, and an explanation of how the burden was 

estimated, including identification of burden type: recordkeeping, reporting or third 

party disclosure. All narrative should be included in item 12. Unless directed to do 

so, agencies should not conduct special surveys to obtain information on which to 

base hour burden estimates. Consultation with a sample (fewer than 10) of potential 

respondents is desirable. If the hour burden on respondents is expected to vary widely 

because of differences in activity, size, or complexity, show the range of estimated 

hour burden, and explain the reasons for the variance. Generally, estimates should 

not include burden hours for customary and usual business practices.

 If this request for approval covers more than one form, provide separate hour burden 

estimates for each form and aggregate the hour burdens in the ROCIS IC Burden 

Analysis Table. (The table should at minimum include Respondent types, IC activity, 

Respondent and Responses, Hours/Response, and Total Hours)

 Provide estimates of annualized cost to respondents of the hour burdens for 

collections of information, identifying and using appropriate wage rate categories. 

The cost of contracting out or paying outside parties for information collection 

activities should not be included here. Instead, this cost should be included in Item 

14.

 

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Requests for this information are in accordance with the following ED and OMB policies: Privacy Act of 1974, 

OMB Circular A-108 – Privacy Act Implementation – Guidelines and Responsibilities, OMB Circular A-130 

Appendix I – Federal Agency Responsibilities for Maintaining Records About Individuals, OMB M-03-22 – OMB 

Guidance for Implementing the Privacy Provisions of the E-Government Act of 2002, OMB M-06-15 –

Safeguarding Personally Identifiable Information, OM:6-104 – Privacy Act of 1974 (Collection, Use and Protection 

of Personally Identifiable Information)
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General background information.

In order to estimate the number of students enrolled in gainful employment (GE) 

programs for 2010-2011 and 2011-2012, we examined the number of currently reported 

GE students that institutions sent the Department as a result of the 2011 Prior Rule. The 

number of students reported by institutions to the Department in GE programs was 

3,037,785 students for Fiscal Year 2010. The following chart provides the estimates used 

to establish our budget baseline and growth rates used to project enrollment:

Year: 2 Yr Private For-Profit 4 Yr Private For-Profit Public and Private Non-Profit

2008-2009 19% 23% 17%

2009-2010 19% 18% 26%

2010-2011 7% 10% 17%

2011-2012 -11% - 9% 9%

2012-2013 -12% - 8% -4%

2013-2014 - 6% - 9% -7%

2014-2015 - 6% - 9% - 7%

In 2009-2010 there were 3,037,785 students in 9,986 GE programs after programs with 

small numbers were removed. Based upon the budget baseline projections above the 

total number of students in GE programs are or were estimated to be as follows:

2008 – 2009: 2,504,693

2010 – 2011: 3,341,856

2011 - 2012: 3,094,950

2012 – 2013: 2,835,080

2013 – 2014: 2,607,443

2014 – 2015: 2,398,561

 

Based upon the number of students in gainful employment programs reported to the 

Department by institutions with GE programs with reported enrollment in Fiscal Year 

(FY) 2010 based upon 9,986 GE programs, 89 percent would be enrolled in for-profit 

institutions, 2 percent would be enrolled in private non-profit institutions, and 9 percent 

would be enrolled in public institutions.

Section 668.405(c) – Issuing and challenging D/E rates, institutional corrections to the 

list.

Under the proposed regulations, the Secretary would create a list of students who 

completed a GE program during the applicable cohort period from data reported by the 

institution. The list would indicate whether the list is of students who completed the 

program in the two-year cohort period or in the four-year cohort period, and it would also 

indicate which of the students on the list would be excluded from the Debt to Earnings 

(D/E) rates calculations under proposed §668.404(e), for one of the following reasons: a 

military deferment, a loan discharge for total and permanent disability, enrollment on at 

least a half-time basis, completing a higher undergraduate or graduate credentialed 

program, or death. 
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The institution would then have the opportunity, within 45 days of receiving the student 

list from the Secretary, to propose corrections to the list. After receiving the institution’s 

proposed corrections, the Secretary would notify the institution whether a proposed 

correction is accepted and would use any corrected information to create the final list. 

We have estimated that 89 percent of the 2010-2012 total enrollment in GE programs 

would be at for-profit institutions, 2 percent would be at private non-profit institutions, 

and 9 percent would be at public institutions. As indicated in connection with the 2011 

Final Rules (75 FR 66933), we estimate that 16 percent of students enrolled in GE 

programs would complete their course of study. The 2010-2011 and the 2011-2012 total 

number of students enrolled in GE programs is projected to be 6,436,806 (the 2010-2011 

total of 3,341,856 GE students plus the 2011-2012 total of 3,094,950 GE students). 

We estimate that there would be 916,601 students who complete their programs at forprofit institutions (6,436,806 students times 0.89 at for-profit institutions times 16 percent

completers) during the two-year cohort period.

 

On average, we estimate that it would take institutional staff 0.17 hours (10 minutes) per 

student to review the list to determine whether a student should be included or excluded 

under proposed §668.404(e) and, if included, whether the student’s identity information 

requires correction, and then to obtain the evidence to substantiate any inclusion, 

exclusion, or correction, increasing burden by 155,822 hours (916,601 students times 

0.17 hours) under OMB 1845-NEW1 during the two-year cohort period. 

 

We estimate that there would be 20,598 students who complete their programs at private 

non-profit institutions (6,436,806 students times 0.02 at private non-profit institutions 

times 16 percent completers) during the two-year cohort period.

 

On average, we estimate that it would take institutional staff 0.17 hours (10 minutes) per 

student to review the list to determine whether a student should be included or excluded 

under proposed §668.404(e) and, if included, whether the student’s identity information 

requires correction, and then to obtain the evidence to substantiate any inclusion, 

exclusion, or correction, increasing burden by 3,502 hours (20,598 students times 0.17 

hours) under OMB 1845-NEW1 during the two-year cohort period. 

We estimate that there would be 92,690 students who complete their programs at public 

institutions (6,436,806 students times 0.09 at public institutions times 16 percent

completers) during the two-year cohort period. 

On average, we estimate that it would take institutional staff 0.17 hours (10 minutes) per 

student to review the list to determine whether a student should be included or excluded 

under proposed §668.404(e) and, if included, whether the student’s identity information 

requires correction, and then to obtain the evidence to substantiate any inclusion, 

exclusion, or correction, increasing burden by 15,757 hours (92,690 students times 0.17 

hours) under OMB 1845-NEW1 during the two-year cohort period. 

 
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Collectively, the total number of students who complete their programs and who would 

be included on the lists that would be provided to institutions is a projected 1,029,889

students, multiplied by 0.17 hours increasing burden by 175,081 hours under OMB 

Control Number 1845-NEW1.

Section 688.405(c) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 1,029,889 1,029,889 0.17 hours 175,081

Section 668.405(f) – Issuing and challenging D/E/ rates, institutional challenges to draft 

D/E rates.

Under the proposed regulations at §668.405(d), after finalizing the list of students, the 

Secretary would obtain from the Social Security Administration (SSA) the mean and 

median earnings, in aggregate form, for those students on the amended list whom the 

SSA has matched to its earnings data for the most recently completed calendar year for 

which SSA has validated earnings information. SSA would provide the Secretary no 

individual data on these students; rather, SSA would advise the Secretary of the number 

of students it could not, for any reason, match against its records of earnings. In the D/E 

rates calculation, the Secretary would exclude from the loan debts of the students on the 

list the same number of loan debts as SSA non-matches, starting with the highest loan 

debt. The remaining debts would then be used to calculate the mean and median income 

for the listed students. The Secretary would calculate draft D/E rates using the higher of 

the mean or median earnings reported by SSA under proposed §668.405(e), notify the 

institution of the GE program’s draft D/E rates, and provide the institution with the 

individual loan data on which the rates were calculated. 

Under the proposed regulations at §668.405(f), the institution would have the 

opportunity, within 45 days of the Secretary’s notice of the draft D/E rates, to challenge, 

under procedures established by the Secretary, the accuracy of the rates. The institution 

would be permitted only to challenge the loan data used to calculate the draft D/E rates. 

Because SSA does not disclose data that would enable the Secretary to assess a challenge 

to reported earnings, the Secretary would not consider any challenge to the earnings used 

to calculate the draft D/E rates. The Secretary would notify the institution whether a 

proposed challenge is accepted and use any corrected information from the challenge to 

recalculate the GE program’s draft D/E rates. 

There are 9,986 programs that would be evaluated under the proposed regulations. Our 

analysis estimates that of those 9,986 programs, with respect to the D/E rates measure,

7,604 programs would be passing, 929 programs would be in the zone, and 1,453

programs would fail. For-profit institutions would offer 6,641 of the 9,986 GE programs 

(67 percent) that would be evaluated are offered by for-profit institutions, 501 (5 percent) 

by private non-profit institutions, and 2,844 (28 percent) by public institutions.

 
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Based on the 2009-2010 reported data, we estimate that the number of students at forprofits institutions who completed programs that are in the zone was 52,395 (327,468 

students enrolled in zone programs times 0.16, the percentage of completers) and the 

number who completed failing programs was 135,118 (844,488 students enrolled in 

failing programs time 0.16, the percentage of completers), for a total of 187,513 students

(52,395 student plus 135,118 students). We estimate that it would take institutional staff 

an average of 0.25 hours (15 minutes) per student to examine the loan data and determine 

whether to select a record for challenge, resulting in a burden increase of 46,878 hours 

(187,513 students times 0.25 hours) in OMB Control Number 1845-NEW1.

We estimate that the number of students at private non-profit institutions who completed 

programs that are in the zone was 369 students (2,308 students enrolled in zone programs 

times 0.16, the percentage of completers) and the number who completed failing 

programs was 868 students (5,423 students enrolled in failing programs times 0.16, the 

percentage of completers), for a total of 1,237 students (369 students plus 868 students). 

We estimate that it would take institutional staff an average of 0.25 hours (15 minutes) 

per student to examine the loan data and determine whether to select a record for 

challenge, resulting in a burden increase of 309 hours (1,237 students times 0.25 hours) 

in OMB Control Number 1845-NEW1.

We estimate that the number of students at public institutions who completed programs 

that are in the zone was 100 students (628 students enrolled in zone programs times 0.16, 

the percentage of completers) and the number who completed failing programs was 2,109

students (13,178 students enrolled in failing programs times 0.16, the percentage of 

completers), for a total of 2,209 students (100 students plus 2,109 students). We estimate 

that it would take institutional staff an average of 0.25 hours (15 minutes) per student to 

examine the loan data and determine whether to select a record for challenge, resulting in 

a burden increase of 552 hours in OMB Control Number 1845-NEW1.

Collectively, the burden for institutions to examine loan records and to determine 

whether to make a draft D/E rates challenge would increase burden by 47,739 hours 

under OMB Control Number 1845-NEW1. 

Section 688.405(f) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 190,959 190,959 .25 hours 47,739

The total increase in burden for §668.405 would be 222,820 hours under OMB Control 

Number 1845-NEW1.

Section 668.410(a)(1) - Student warnings to enrolled students. 

Under proposed §668.410(a), if we notify an institution that a GE program could become 

ineligible based on a final GE measure for the next award or fiscal year, within 30 days 

the institution would have to provide a written warning directly to each student enrolled 
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in the program. To the extent practicable, an institution would have to provide this 

warning in other languages for enrolled students for whom English is not their first 

language.

In the warning, an institution would be required to describe the options available to the 

student to continue his or her education in the event that the program loses its eligibility

for title IV, HEA program funds. Specifically, the warning would inform the student of 

whether the institution will allow the student to transfer to another program at the 

institution; continue to provide instruction in the program to allow the student to 

complete the program; or refund the tuition, fees, and other required charges paid by, or 

on behalf of, the student for attending the program.

Under proposed §668.410(a)(1), an affected institution must provide a written warning 

(a) by hand-delivering it individually, (b) through a group presentation, or (c) via email. 

We estimate that the written warnings would be hand-delivered to 10 percent of the 

affected students, delivered through a group presentation to another 10 percent of the 

affected students, and delivered through the student’s primary email address used by the 

institution to the remaining 80 percent.

Based upon 2009-2010 reported data, 2,703,851 students were enrolled at for-profit 

institutions. Of that number, we estimate that 327,468 students were enrolled in zone 

programs and 844,488 students were be enrolled in failing programs at for-profit 

institutions. Thus, the total number of warnings would have to be provided to 1,171,956 

students (327,468 students plus 844,488 students) enrolled in GE programs at for-profit 

institutions. 

Of the 1,171,956 projected number of warnings to be provided to enrolled students at forprofit institutions, we estimate that 117,196 students (1,171,956 students times 10 

percent) would receive the warning individually and that it would take on average 0.17 

hours (10 minutes) per warning to print the warning, locate the student, and deliver the 

warning to each affected student. This would increase burden by 19,923 hours (117,196

students times 0.17 hours) under OMB Control Number 1845-NEW1.

Of the 1,171,956 projected warnings to be provided to enrolled students at for-profit 

institutions, we estimate that 117,196 students (1,171,956 students times 10 percent) 

would receive the warning at a group presentation and that it would take on average 0.33 

hours (20 minutes) per warning to print the warning, conduct the presentation, and 

answer questions about the warning to each affected student. This would increase burden

by 38,675 hours (117,196 times 0.33 hours) under OMB Control Number 1845-NEW1. 

Of the 1,171,956 projected warnings to be provided to enrolled students at for-profit 

institutions, we estimate that 937,564 students (1,171,956 students times 80 percent) 

would receive the warning via email and that it would take on average 0.017 hours (1 

minute) per warning to send the warning to each affected student. This would increase 

burden by 15,939 hours (937,564 students times 0.017 hours) under OMB Control 

Number 1845-NEW1. 
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Based upon 2009-2010 reported data, 57,700 students were enrolled at private non-profit 

institutions. Of that number of students, we estimate that 2,308 students would be 

enrolled in zone programs and 5,423 students would be enrolled in failing programs at 

private non-profit institutions. Thus, the total number of warnings would have to be 

provided to 7,731 students (2,308 students plus 5,423 students) enrolled in GE programs 

at private non-profit institutions.

Of the 7,731 projected number of warnings to be provided to enrolled students at nonprofit institutions, we estimate that 773 students (7,731 students times 10 percent) would 

receive the warning individually and that it would take on average 0.17 hours (10 

minutes) per warning to print the warning, locate the student, and deliver the warning to 

each affected student. This would increase burden by 131 hours (773 students times 0.17 

hours) under OMB Control Number 1845-NEW1.

Of the 7,731 projected warnings to be provided to enrolled students at non-profit 

institutions, we estimate that 773 students (7,731 students times 10 percent) would 

receive the warning at a group presentation and that it would take on average 0.33 hours 

(20 minutes) per warning to print the warning, conduct the presentation, and answer 

questions about the warning to each affected student. This would increase burden by 255

hours (773 times 0.33 hours) under OMB Control Number 1845-NEW1. 

Of the 7,731 projected warnings to be provided to enrolled students at non-profit 

institutions, we estimate that 6,185 students (7,731 students times 80 percent) would 

receive the warning via email and that it would take on average 0.017 hours (1 minute) 

per warning to send the warning to each affected student. This would increase burden by

105 hours (6,185 students times 0.017 hours) under OMB Control Number 1845-NEW1.

Based upon 2009-2010 reported data, 276,234 students were enrolled at public

institutions. Of that number of students, we estimate that 628 students would be enrolled 

in zone programs and 13,178 students would be enrolled in failing programs at public 

institutions. Thus, the total number of warnings would have to be provided to 13,806 

students (628 students plus 13,178 students) enrolled in GE programs at public 

institutions.

Of the 13,806 projected number of warnings to be provided to enrolled students at public

institutions, we estimate that 1,381 students (13,806 students times 10 percent) would 

receive the warning individually and that it would take on average 0.17 hours (10 

minutes) per warning to print the warning, locate the student, and deliver the warning to 

each affected student. This would increase burden by 235 hours (13,806 students times 

0.17 hours) under OMB Control Number 1845-NEW1.

Of the 13,806 projected warnings to be provided to enrolled students at public

institutions, we estimate that 1,381 students (13,806 students times 10 percent) would 

receive the warning at a group presentation and that it would take on average 0.33 hours 

(20 minutes) per warning to print the warning, conduct the presentation, and answer 
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questions about the warning to each affected student. This would increase burden by 456

hours (1,381 times 0.33 hours) under OMB Control Number 1845-NEW1. 

Of the 13,806 projected warnings to be provided to enrolled students at public

institutions, we estimate that 11,044 students (13,806 students times 80 percent) would 

receive the warning via email and that it would take on average 0.017 hours (1 minute) 

per warning to send the warning to each affected student. This would increase burden by

188 hours (11,044 students times 0.017 hours) under OMB Control Number 1845-

NEW1.

Collectively, providing the warnings would increase burden by 75,907 hours under OMB 

Control Number 1845-NEW1. 

Students would also be affected by the warnings. On average, given the alternatives 

available to institutions, we estimate that it would take each student 0.17 hours (10

minutes) to read the warning and ask any questions.

Burden would increase by 199,233 hours (1,171,956 times 0.17 hours) for the students 

who would receive warnings from for-profit institutions under one of the three delivery

options, under OMB Control Number 1845-NEW1. 

Burden would increase by 1,314 hours (7,731 times 0.17 hours) for the students who 

would receive warnings from private non-profit institutions under one of the three 

delivery options, under OMB Control Number 1845-NEW1.

Burden would increase by 2,347 hours (13,806 times 0.17 hours) for the students who 

would receive warnings from public institutions under one of the three delivery options, 

under OMB Control Number 1845-NEW1.

Collectively, students reading the warning would increase burden by 202,894 hours under 

OMB Control Number 1845-NEW1.

Section 688.410(a)(1) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 2,386,986 2,386,986 0.1168004337 278,801

Section 668.410(a)(2) - Student warnings to prospective students. 

Under proposed §668.410(a)(2), institutions must provide a written warning about a 

possible loss of eligibility for title IV, HEA program funds directly to prospective 

students prior to their signing an enrollment agreement, registering, or making any 

financial commitment to the institution. To the extent practicable, an institution would 

have to provide this warning in other languages for enrolled students for whom English is 

not their first language.
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Most institutions would have to contact, or be contacted by, a larger number of 

prospective students to yield institutions’ desired net enrollments. The magnitude of this 

activity would be different depending on the type and control of the institution, as 

detailed below.

We estimate that the number of prospective students that must contact or be contacted by 

for-profit institutions as a result of a failed program would be 6 times the number of 

expected enrollments. As noted above, we estimate that 1,171,956 students (327,468 

students enrolled in zone programs plus 844,488 students enrolled in failing programs) 

would be enrolled in failing or zone programs at for-profit institutions. Therefore, forprofit institutions would be required to provide 7,031,736 warnings (1,171,956 times 6), 

with an estimated per student time of 0.10 hours (6 minutes) to deliver, increasing burden 

by 703,174 hours (7,031,736 prospective students times 0.10 hours) under OMB Control 

Number 1845-NEW1.

We estimate that the number of prospective students that must contact or be contacted by 

private non-profit institutions as a result of a failed program or zone program would be 

1.8 times the number of expected enrollments. As noted above, we estimate that 7,731

students (2,308 students enrolled in zone programs plus 5,423 students enrolled in failing 

programs) would be enrolled in failing programs or zone programs at private non-profit 

institutions. Therefore, private non-profit institutions would be required to provide 

13,916 warnings (7,731 times 1.8), with an estimated per student time of 0.10 hours (6 

minutes) to deliver, increasing burden by 1,392 hours (13,916 prospective students times 

0.10 hours) under OMB Control Number 1845-NEW1.

We estimate that the number of prospective students that must contact or be contacted by 

public institutions as a result of a failed program or zone program would be 1.5 times the 

number of expected enrollments. As noted above we estimate that 13,806 students (628 

students enrolled in zone programs plus 13,178 students enrolled in failing programs) 

would be enrolled in failing programs and zone programs at public institutions. 

Therefore, public institutions would be required to provide 20,709 warnings (13,806 

prospective students times 1.5), with an estimated per student time of 0.10 hours (6 

minutes) to deliver, increasing burden by 2,071 hours (20,709 times 0.10 hours) under 

OMB Control Number 1845-NEW1.

Collectively, burden would increase by 706,637 hours under OMB Control Number 

1845-NEW1. 

The prospective students would also be affected by the warnings. On average, given the 

alternatives available to institutions, we estimate that it would take each student 0.08 

hours (5 minutes) to read the warning and ask any questions.

Burden would increase by 562,539 hours (7,031,736 prospective students times 0.08 

hours) for the students who would receive warnings directly from for-profit institutions to 

the prospective student, under OMB Control Number 1845-NEW1. 
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Burden would increase by 1,113 hours (13,916 prospective students times 0.08 hours) for 

the students who would receive warnings directly from private non-profit institutions, 

under OMB Control Number 1845-NEW1.

Burden would increase by 1,657 hours (20,709 prospective students times 0.08 hours) for 

the students who would receive warnings directly from public institutions, under OMB 

Control Number 1845-NEW1.

Collectively, prospective students reading the warning would increase burden by 565,309

hours under OMB Control Number 1845-NEW1.

Section 688.410(a)(2) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 14,132,722 14,132,722 0.0900000722 1,271,946 

Section 668.410(a)(2)(ii)(B) – Subsequent warning of a prospective student.

Under proposed §668.410(a)(2)(ii)(B), if more than 30 days have passed from the date 

the initial warning is provided, the prospective student must be provided an additional 

warning and may not enroll until three days later. We estimate that half of the number of 

prospective students would not enroll within 30 days of the initial warning and therefore 

would require a second warning.

We estimate that 50 percent of students enrolling in a failing program do so more than 30 

days after receiving the initial prospective student warning. Burden would increase by

281,269 hours for the for-profit institutions who would provide subsequent warnings to 

3,515,868 prospective students (7,031,736 prospective students times 50 percent times 

.08 hours).

Burden would increase by 557 hours for the private non-profit institutions who would 

provide subsequent warnings to 6,958 prospective students (13,916 prospective students 

times 50 percent times .08 hours).

Burden would increase by 828 hours for the public institutions who would provide 

subsequent warnings to 10,355 prospective students (20,709 prospective students times 

50 percent times .08 hours).

Collectively, subsequent warning notices would increase burden by 282,654 hours under 

OMB Control Number 1845-NEW1.

Similarly, it would take the recipients of subsequent warnings time to read the second 

warning. Burden would increase by 281,269 hours for the 3,515,868 prospective students 

(7,031,736 times 50 percent times .08 hours) to read the subsequent warnings from forprofit institutions, OMB Control Number 1845-NEW1.
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Burden would increase by 557 hours for the 6,958 prospective students (13,916 times 50 

percent times .08 hours) to read the subsequent warnings from private non-profit 

institutions.

Burden would increase by 828 hours for the 10,355 prospective students (20,709 times 50 

percent times .08 hours) to read the subsequent warnings from public institutions.

Collectively, burden to prospective students to read the subsequent warnings would 

increase by 565,308 hours under OMB Control Number 1845-NEW1.

Section 688.410(a)(2)(ii)(B) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 7,066,362 7,066,362 .07999986414 565,308

The total increase in burden for §668.410 would be 2,040,148 hours under OMB Control 

Number 1845-NEW1.

Section 668.411(a) – Reporting requirements for GE programs – reconfiguring reporting 

systems.

Under the proposed regulations in §668.411, institutions would report, for each student 

enrolled in a GE program during an award year who received title IV, HEA program 

funds for enrolling in that program: (1) information needed to identify the student and 

the institution the student attended; (2) the name, CIP code, credential level, and length of 

the GE program; (3) whether the GE program is a medical or dental program whose 

students are required to complete an internship or residency; (4) the date the student 

began initial attendance in the GE program; (5) the student’s attendance dates and 

attendance status in the GE program during the award year; and (6) the student’s 

enrollment status as of the first day of the student’s enrollment in the GE program. 

Further, if the student completed or withdrew from the GE program during the award 

year, the institution would report: (1) the date the student completed or withdrew; (2) the 

total amount the student received from private education loans for attendance in the GE 

program that the institution is, or should reasonably be, aware of; (3) the total amount of 

institutional debt the student owes any party after completing or withdrawing from the 

GE program; and (4) the amount for tuition and fees and books, supplies, and equipment 

included in the student’s cost of attendance for each award year in which the student was 

enrolled in the GE program, or a higher amount if assessed by the institution to the 

student. 

Institutions would be required to report this information for award years 2008-2009, 

2009-2010, 2010-2011, 2011-2012, 2012-2013, and 2013-2014 by July 31, 2015. For the 

2014-2015 award year and subsequent award years, institutions would be required to 

report by October 1 following the end of the award year. The proposed regulations 

would give the Secretary the flexibility to identify additional reporting items, or to 
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specify a reporting deadline later than October 1, in a notice published in the Federal 

Register. 

Finally, the proposed regulations would require institutions to provide the Secretary with 

an explanation of why any missing information is not available.

There are 2,526 for-profit institutions that offer one or more GE programs. We estimate 

that, on average, it would take 6 hours for each of those institutions to modify or develop 

manual or automated systems for reporting under §668.411. Therefore burden would 

increase for these institutions by 15,156 hours (2,526 institutions times 6 hours).

There are 318 private non-profit institutions that offer one or more GE programs. We 

estimate that, on average, it would take 6 hours for each of those institutions to modify or 

develop manual or automated systems for reporting under §668.411. Therefore burden 

would increase for these institutions by 1,908 hours (318 institutions times 6 hours).

There are 1,117 public institutions that offer one or more GE programs. We estimate 

that, on average, it would take 6 hours for each of those institutions to modify or develop 

manual or automated systems for reporting under §668.411. Therefore burden would 

increase for these institutions by 6,702 hours (1,117 institutions times 6 hours).

Collectively, burden to develop systems for reporting would increase by 23,766 hours 

under OMB Control Number 1845-NEW1.

Section 688.411(a) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

3,961 3,961 6 23,766

Section 668.411(b) – Reporting information on each student enrolled in a GE program 

during an award year.

Proposed §668.411(b) requires institutions to report information for the 2008-2009, 2009-

2010, 2010-2011, 2011-2012, 2012-2013, and the 2013-2014 award years no later than 

July 31, 2015.

According to our analysis of previously reported GE program enrollment data, there were 

2,703,851 students enrolled in GE programs offered by for-profit institutions during the 

2009-2010 award year. Based on budget baseline estimates as provided in the general 

background information, we estimate that enrollment in GE programs at for-profit 

institutions for 2008-2009 was 2,219,280. Going forward, we estimate that enrollment in 

GE programs at for-profit institutions for 2010-2011 was 2,951,154, for 2011-2012 

enrollment was 2,669,084, for 2012-2013 enrollment was 2,426,249, and for 2013-2014 

enrollment would be 2,227,230. This results in a total of 15,196,848. 
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We estimate that on average, the reporting of GE program information by for-profit 

institutions would take 0.03 hours (2 minutes) per student as we anticipate that, for most 

for-profit institutions, reporting would be an automated process. Therefore, GE reporting 

by for-profit institutions would increase burden by 455,905 hours (15,196,848 students 

times .03 hours) in OMB Control Number 1845-NEW1.

According to our analysis of previously reported GE program enrollment data, there were 

57,700 students enrolled in GE programs offered by private non-profit institutions during 

the 2009-2010 award year. Based on budget baseline estimates as provided in the general 

background information, we estimate that enrollment in GE programs at private nonprofit institutions for 2008-2009 was 49,316. Going forward, we estimate that enrollment 

in GE programs at private non-profit institutions for 2010-2011 was 67,509, for 2011-

2012 was 73,585, for 2012-2013 was 70,641, and for 2013-2014 would be 65,697. This 

results in a total of 384,448.

We estimate that on average, the reporting of GE program information by private nonprofit institutions would take 0.03 hours (2 minutes) per student as we anticipate that, for 

most private non-profit institutions, reporting would be an automated process. Therefore, 

GE reporting by private non-profit institutions would increase burden by 11,533 hours 

(384,448 students times .03 hours) in OMB Control Number 1845-NEW1.

According to our analysis of previously reported GE program enrollment data, there were 

276,234 students enrolled in GE programs offered by public institutions during the 2009-

2010 award year. Based on budget baseline estimates as provided in the general 

background information, we estimate that enrollment in GE programs at public 

institutions for 2008-2009 was 236,097. Going forward, we estimate that enrollment in 

GE programs at public institutions for 2010-2011 was 323,194, for 2011-2012 was 

352,281, for 2012-2013 was 338,190, and for 2013-2014 would be 314,517. This results 

in a total of 1,840,513. 

We estimate that on average, the reporting of GE program information by public 

institutions would take 0.03 hours (2 minutes) per student as we anticipate that, for most 

public institutions, reporting would be an automated process. Therefore, GE reporting by

public institutions would increase burden by 55,215 hours (1,840,513 students times .03 

hours) in OMB Control Number 1845-NEW1.

Collectively, we estimate that burden upon institutions to meet the initial reporting 

requirements under proposed §668.411 would increase burden by 522,653 hours in OMB 

Control Number 1845-NEW1.

Section 688.411(b) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 17,421,809 17,421,809 .03 522,653
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The total increase in burden for §668.411 would be 546,419 hours under OMB Control 

Number 1845-NEW1.

Section 668.412(a) – Disclosures requirements for GE programs, up-dating templates and 

Web sites:

The proposed §668.412(a) would expand the number of items that we may require an 

institution to disclose and increase the Department’s flexibility to tailor the disclosure in 

a way that would be most useful to students and minimize burden to institutions.

Institutions must update their GE program disclosure information annually. They must 

make it available in their promotional materials and make it available on any Web page 

containing academic, cost, financial aid, or admissions information about a GE program.

We estimate that of the 37,589 GE programs that reported enrollments in the past, 12,250 

programs would be offered by for-profit institutions. We estimate that, annually, the 

amount of time it would take to collect the data from institutional records, from 

information provided by the Secretary, and from the institution’s accreditor or State, and 

the amount of time it would take to ensure that promotional materials either include the 

disclosure information or provide a Web address or direct link to the information would 

be, on average, 4 hours per program. Additionally, we estimate that revising the 

institution’s Web pages used to disseminate academic, cost, financial aid, or admissions 

information to also contain the disclosure information about the program would, on 

average, increase burden by an additional 1 hour per program. Therefore, burden would 

increase by 5 hours per program for a total of 61,250 hours of increased burden (12,250 

programs times 5 hours per program) in OMB Control Number 1845-NEW1.

We estimate that of the 37,589 GE programs that reported enrollments in the past, 2,343 

programs would be offered by private non-profit institutions. We estimate that, annually, 

the amount of time it would take to collect the data from institutional records, from 

information provided by the Secretary, and from the institution’s accreditor or State, and 

the amount of time it would take to ensure that promotional materials either include the 

disclosure information or provide a Web address or direct link to the information would 

be, on average, 4 hours per program. Additionally, we estimate that revising the 

institution’s Web pages used to disseminate academic, cost, financial aid, or admissions 

information about the program to also contain the disclosure information would, on 

average, increase burden by an additional 1 hour per program. Therefore, burden would 

increase by 5 hours per program for a total of 11,715 hours of increased burden (2,343 

programs times 5 hours per program) in OMB Control Number 1845-NEW1.

We estimate that of the 37,589 GE programs that reported enrollments in the past, 22,996 

programs would be offered by public institutions. We estimate that the amount of time it 

would take to collect the data from institutional records, from information provided by 

the Secretary, and from the institution’s accreditor or State, and the amount of time it 

would take to ensure that promotional materials either include the disclosure information 

or provide a Web address or direct link to the information would be, on average, 4 hours 
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per program. Additionally, we estimate that revising the institution’s Web pages used to 

disseminate academic, cost, financial aid, or admissions information about the program to 

also contain the disclosure information would, on average, increase burden by an 

additional 1 hour per program. Therefore, on average, burden would increase by 5 hours 

per program for a total of 114,980 hours (22,996 programs times 5 hours per program) of 

increased burden in OMB Control Number 1845-NEW1.

Collectively, we estimate that burden would increase by 187,945 hours in OMB Control 

Number 1845-NEW1.

Section 688.412(a) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 37,589 37,589 5 187,945

Section 668.412(e) - Disclosures requirements for GE programs, direct distribution to 

prospective students.

Under proposed §668.412(e), an institution must provide, as a separate document, a copy

of the disclosure information to a prospective student. Before a prospective student signs 

an enrollment agreement, completes registration at, or makes a financial commitment to 

the institution, the institution must obtain written confirmation from the prospective 

student that he or she received the copy of the disclosure information.

We estimate that the enrollment in the 12,250 GE programs offered by for-profit 

institutions for 2013-2014 is 2,227,230. As noted earlier, most institutions would have to 

contact, or be contacted by, a larger number of prospective students to yield institutions’ 

desired net enrollments.

We estimate that the number of prospective students that must contact or be contacted by 

for-profit institutions as a result of a failed program would be 6 times the number of 

expected enrollment. As noted above, we estimate that 13,363,380 (2,227,230 students 

for 2013-2014 times 6) students would be enrolled in GE programs at for-profit 

institutions. Therefore, for-profit institutions would be required to provide 13,363,380

disclosures to prospective students. On average, we estimate that it would take 

institutional staff 0.03 hours (2 minutes) per prospective student to provide a copy of the 

disclosure information. We also estimate that, on average, it would take institutional staff 

0.10 hours (6 minutes) to obtain written confirmation and answer any questions from 

each prospective student. Therefore we estimate that the total burden associated with 

providing the disclosure information and obtaining written confirmation by for-profit 

institutions would be 0.13 hours (8 minutes) per prospective student. Burden would 

increase by 1,737,239 hours for for-profit institutions (13,363,380 prospective students 

times 0.13 hours) under OMB Control Number 1845-NEW1.

We estimate that the burden on each prospective student would be 0.08 hours (5 minutes) 

to read the disclosure information and provide written confirmation of receipt. Burden 
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would increase by 1,069,070 hours for prospective students at for-profit institutions 

(13,363,380 prospective students times 0.08 hours) under OMB Control Number 184-

NEW1. 

We estimate that the enrollment in the 2,343 GE programs offered by private non-profit 

institutions for 2013-2014 is 65,697. As noted earlier, most institutions would have to 

contact, or be contacted by, a larger number of prospective students to yield their 

enrollments.

We estimate that the number of prospective students that must contact or be contacted by 

private non-profit institutions as a result of a failed program would be 1.8 times the 

number of expected enrollment. As noted above we estimate that 65,697 students would 

be enrolled in GE programs at private non-profit institutions. Therefore, private nonprofit institutions would be required to provide 118,255 disclosures (65,697 times 1.8) to 

prospective students. On average, we estimate that it would take institutional staff 0.03 

hours (2 minutes) per prospective student to provide a copy of the disclosure information. 

We also estimate that, on average, it would take institutional staff 0.10 hours (6 minutes) 

to obtain written confirmation and answer any questions from each prospective student. 

Therefore we estimate that the total burden associated with providing the disclosure 

information and obtaining written confirmation by private-non-profit institutions would 

be 0.13 hours (8 minutes) per prospective student. Burden would increase by 15,373

hours for private non-profit institutions (118,255 prospective students times 0.13 hours)

under OMB Control Number 1845-NEW1.

We estimate that the burden on each prospective student would be 0.08 hours (5 minutes) 

to read the disclosure information and provide written confirmation of receipt. Burden 

would increase by 9,460 hours for prospective students at private non-profit institutions 

(118,255 prospective students times 0.08 hours) under OMB Control Number 184-

NEW1.

We estimate that the enrollment in the 22,996 GE programs offered by public institutions 

for 2013-2014 is 314,517. As noted earlier, most institutions would have to contact, or 

be contacted by, a larger number of prospective students to yield their enrollments.

We estimate that the number of prospective students that must contact or be contacted by 

public institutions as a result of a failed program would be 1.5 times the number of 

expected enrollment. As noted above we estimate that 314,517 students would be 

enrolled in GE programs at public institutions. Therefore, public institutions would be 

required to provide 471,776 disclosures (314,517 times 1.5) to prospective students. On 

average, we estimate that it would take institutional staff 0.03 hours (2 minutes) per 

prospective student to provide a copy of the disclosure information. We also estimate 

that, on average, it would take institutional staff 0.10 hours (6 minutes) to obtain written 

confirmation and answer any questions from each prospective student. Therefore we 

estimate that the total burden associated with providing the disclosure information and 

obtaining written confirmation by public institutions would be 0.13 hours (8 minutes) per 

prospective student. Burden would increase by 61,331 hours for public institutions 
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(471,776 prospective students times 0.13 hours) under OMB Control Number 1845-

NEW1.

We estimate that the burden on each prospective student would be 0.08 hours (5 minutes) 

to read the disclosure information and provide written confirmation of receipt. Burden 

would increase by 37,742 hours for prospective students at public institutions (471,776

prospective students times 0.08 hours) under OMB Control Number 1845-NEW1.

 

Collectively, burden would increase by 2,930,215 hours under OMB Control Number 

1845-NEW1.

Section 688.412(e) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 27,906,822 27,906,822 0.1049999531 2,930,215

Section 668.413(b) - Calculating, issuing, and challenging completion, withdrawal, and 

repayment rates and median earnings for completers, institutional corrections to the list.

As discussed in connection with proposed §668.412, an institution would be required to 

disclose, among other information, completion and withdrawal rates, repayment rates, 

and median loan debt and median earnings for a GE program. Using the procedures 

proposed in §668.413 and based partially on the information that an institution would 

report under proposed §668.411, the Secretary would calculate and make available to the 

institution for disclosure: completion rates, withdrawal rates, repayment rates, median 

loan debt, and median earnings for a GE program.

An institution would have an opportunity to correct the list of students who completed a 

GE program and the list of students who withdrew from a GE program prior to the 

Secretary sending the lists to SSA for earnings information. 

 

For the median earnings calculation under proposed §668.413(b)(8), (b)(9), and (b)(10), 

after the Secretary provides a list of the relevant students (those who completed and those 

who withdrew) to the institution, the institution may provide evidence showing that a 

student should be included on the list or removed from the list as a result of meeting the 

definitions of an exclusion under proposed §668.413(b)(11). The institution may also 

correct or update a student’s identity information or attendance information on the listing.

 

For the 12,250 GE programs at for-profit institutions, we estimate, on average, that it 

would take institutional staff 2 hours to review each of the two lists to determine whether 

a student should be included or excluded under proposed §668.404(e) and, if included, 

whether the student’s identity information or attendance information requires correction, 

and then to obtain the evidence to substantiate any inclusion, exclusion, or correction. 

Burden would increase by 49,000 hours (12,250 programs times 2 lists times 2 hours) 

under OMB Control Number 184-NEW1. 
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For the 2,343 GE programs at private non-profit institutions, we estimate, on average, 

that it would take institutional staff 2 hours to review each of the two lists to determine 

whether a student should be included or excluded under proposed §668.404(e) and, if 

included, whether the student’s identity information or attendance information requires 

correction, and then to obtain the evidence to substantiate any inclusion, exclusion, or 

correction. Burden would increase by 9,372 hours (2,343 programs times 2 lists times 2 

hours) under OMB Control Number 1845-NEW1.

For the 22,996 GE programs at public institutions, we estimate, on average, that it would 

take institutional staff 2 hours to review each of the two lists to determine whether a 

student should be included or excluded under proposed §668.404(e) and, if included, 

whether the student’s identity information or attendance information requires correction, 

and then to obtain the evidence to substantiate any inclusion, exclusion, or correction. 

Burden would increase by 91,984 hours (22,996 programs times 2 lists times 2 hours) 

under OMB Control Number 184-NEW1.

Collectively, burden would increase by 150,356 hours under OMB Control Number 

1845-NEW1.

Section 688.413(b) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 37,589 75,178 2 150,356

Section 668.413(d)(1) – Challenges to completion rates , withdrawal rates, repayment 

rates and median loan debt, and median earnings.

Under proposed §668.413(d)(1), an institution may challenge the Secretary’s calculation 

of the draft completion rates, withdrawal rates, repayment rates, and median loan debt.

The Secretary would develop the completion rates, withdrawal rates, repayment rates, 

and median loan debt lists for each of the estimated 12,250 GE programs at for-profit 

institutions. For the purpose of challenging the completion, withdrawal, and repayment 

rates and median loan debt we estimate that, on average, it would take institutional staff 

20 hours per program to review all five of the lists (full-time students for completion 

rates, part-time students for completion rates, students who withdrew, students who 

entered repayment for the repayment rate, and students included in the median loan debt 

calculation), compare the data to institutional records, and determine whether there are 

student records that must be included or excluded under §668.413(b)(8). Therefore, 

burden would increase by 245,000 hours (12,250 programs times 20 hours for five lists) 

under OMB Control Number 1845-NEW1.

The Secretary would develop the completion rates, withdrawal rates, repayment rates, 

and median loan debt lists for each of the estimated 2,343 GE programs at private nonprofit institutions. For the purpose of challenging the completion, withdrawal, and 

repayment rates and median loan debt we estimate that, on average, it would take 

institutional staff 20 hours per program to review all five of the lists (full-time students 
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for completion rates, part-time students for completion rates, students who withdrew, 

students who entered repayment for the repayment rate, and students included in the 

median loan debt calculation), compare the data to institutional records, and determine 

whether there are student records that must be included or excluded under 

§668.413(b)(8). Therefore, burden would increase by 46,860 hours (2,343 programs 

times 20 hours for five lists) under OMB Control Number 1845-NEW1. 

The Secretary would develop the completion rates, withdrawal rates, repayment rates, 

and median loan debt lists for each of the estimated 22,996 GE programs at public 

institutions. For the purpose of challenging the completion, withdrawal, and repayment 

rates and median loan debt we estimate that, on average, it would take institutional staff 

20 hours per program to review all five of the lists (full-time students for completion 

rates, part-time students for completion rates, students who withdrew, students who 

entered repayment for the repayment rate, and students included in the median loan debt 

calculation), compare the data to institutional records, and determine whether there are 

student records that must be included or excluded under §668.413(b)(8). Therefore, 

burden would increase by 459,920 hours (22,996 times 20 hours) under OMB Control 

Number 1845-NEW1. 

Collectively, burden would increase by 751,780 under OMB Control Number 1845-

NEW1.

Section 688.413(d) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 37,589 37,589 20 751,780

The total increase in burden for §668.413 would be 902,136 hours under OMB Control 

Number 1845-NEW1.

Section 668.414 – Certification of GE programs.

Under proposed §668.414(a) each institution participating in the title IV, HEA programs 

would be required to provide a “transitional certification” to supplement its current 

program participation agreement (PPA). The transitional certification would be 

submitted no later than December 31, 2015. The transitional certification would be 

signed by the institution’s most senior executive officer and apply to all of the 

institution’s GE programs eligible for title IV, HEA program funds. 

Under proposed §668.414(b) an institution would be required to certify each time it 

executes a new PPA that any GE programs it offers meet the PPA certification 

requirements. 

We estimate that it would take the 2,526 for-profit institutions that offer GE programs 0.5 

hours to draft a certification statement and obtain the signature of the institution’s senior 
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executive for submission to the Department. This would increase burden by 1,263 hours 

(2,526 institutions times 0.5 hours) under OMB Control Number 1845-NEW1.

We estimate that it would take the 318 private non-profit institutions that offer GE 

programs 0.5 hours to draft a certification statement and obtain the signature of the 

institution’s senior executive for submission to the Department. This would increase 

burden by 159 hours (318 institutions times 0.5 hours) under OMB Control Number 

1845-NEW1.

We estimate that it would take the 1,117 public institutions that offer GE programs 0.5 

hours to draft a certification statement and obtain the signature of the institution’s senior 

executive for submission to the Department. This would increase burden by 559 hours 

(1,117 institutions times 0.5 hours) under OMB Control Number 1845-NEW1.

The total increase in burden for §668.414 would be 1,981 hours under OMB Control 

Number 1845-NEW1.

Section 688.414 - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 3,961 3,961 0.5 1,981

SUMMARY:

Currently Approved Numbers:

# of Respondents # of Responses Hours/Response Burden Hours

 0 0 0

New Burden:

Section 688.405(c) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 1,029,889 1,029,889 0.17 hours 175,081

Section 688.405(f) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 190,959 190,959 0.25 hours 47,739

Section 688.410(a)(1) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 2,386,986 2,386,986 0.1168004337 278,801

Section 688.410(a)(2) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 14,132,722 14,132,722 0.0900000722 1,271,946
24

OMB Number: (2022) 1845-NEW1 v.1 Revised: 02/25/14

RIN Number: 1840-AD15 

Section 688.410(a)(2)(ii)(B) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 7,066,362 7,066,362 0.0799998641 565,308

Section 688.411(a) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 3,961 3,961 6 23,766

Section 688.411(b) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 17,421,809 17,421,809 0.03 522,653

Section 688.412(a) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 37,589 37,589 5 187,945

Section 688.412(e) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 27,906,822 27,906,822 0.1049999531 2,930,215

 

Section 688.413(b) - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 37,589 75,178 2 150,356

Section 688.413(d) - New Burden: 

# of Respondents # of Responses Hours/Response Burden Hours

 37,589 37,589 20 751,780

Section 688.414 - New Burden:

# of Respondents # of Responses Hours/Response Burden Hours

 3,961 3,961 0.5 1,981

 

Revised Numbers Requested:

 # of Respondents # of Responses Hours/Response Burden Hours

 70,256,238 70,293,827 6,907,571

13. Provide an estimate of the total annual cost burden to respondents or record keepers 

resulting from the collection of information. (Do not include the cost of any hour burden 

shown in Items 12 and 14.)

 The cost estimate should be split into two components: (a) a total capital and start-up cost 

component (annualized over its expected useful life); and (b) a total operation and 

maintenance and purchase of services component. The estimates should take into account 

costs associated with generating, maintaining, and disclosing or providing the 

information. Include descriptions of methods used to estimate major cost factors 

including system and technology acquisition, expected useful life of capital equipment, 
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OMB Number: (2022) 1845-NEW1 v.1 Revised: 02/25/14

RIN Number: 1840-AD15 

the discount rate(s), and the time period over which costs will be incurred. Capital and 

start-up costs include, among other items, preparations for collecting information such as 

purchasing computers and software; monitoring, sampling, drilling and testing 

equipment; and acquiring and maintaining record storage facilities.

 If cost estimates are expected to vary widely, agencies should present ranges of cost 

burdens and explain the reasons for the variance. The cost of contracting out information 

collection services should be a part of this cost burden estimate. In developing cost 

burden estimates, agencies may consult with a sample of respondents (fewer than 10), 

utilize the 60-day pre-OMB submission public comment process and use existing 

economic or regulatory impact analysis associated with the rulemaking containing the 

information collection, as appropriate.

 Generally, estimates should not include purchases of equipment or services, or portions 

thereof, made: (1) prior to October 1, 1995, (2) to achieve regulatory compliance with 

requirements not associated with the information collection, (3) for reasons other than to 

provide information or keep records for the government or (4) as part of customary and 

usual business or private practices. Also, these estimates should not include the hourly

costs (i.e., the monetization of the hours) captured above in Item 12

Total Annualized Capital/Startup Cost : 

Total Annual Costs (O&M) : 

____________________

Total Annualized Costs Requested : 

Discussions with institutional representatives related to estimated costs for the surveys or 

use of State sponsored data systems would be conducted after the NPRM is published and 

prior to the final regulation’s publication to inform the cost estimate.

14. Provide estimates of annualized cost to the Federal government. Also, provide a description 

of the method used to estimate cost, which should include quantification of hours, operational 

expenses (such as equipment, overhead, printing, and support staff), and any other expense that 

would not have been incurred without this collection of information. Agencies also may

aggregate cost estimates from Items 12, 13, and 14 in a single table.

The cost to the federal government will be determined following the discussions above 

that occur after the NPRM and prior to the final regulation’s publication.

15. Explain the reasons for any program changes or adjustments. Generally, adjustments in 

burden result from re-estimating burden and/or from economic phenomenon outside of an 

agency’s control (e.g., correcting a burden estimate or an organic increase in the size of the 

reporting universe). Program changes result from a deliberate action that materially changes a 

collection of information and generally are result of new statute or an agency action (e.g., 

changing a form, revising regulations, redefining the respondent universe, etc.). Burden changes 

should be disaggregated by type of change (i.e., adjustment, program change due to new statute, 

and/or program change due to agency discretion), type of collection (new, revision, extension, 

reinstatement with change, reinstatement without change) and include totals for changes in 

burden hours, responses and costs (if applicable).
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OMB Number: (2022) 1845-NEW1 v.1 Revised: 02/25/14

RIN Number: 1840-AD15 

The changes to burden are a result of the proposed regulations indicated above as a result 

of addition of Subpart Q of Part 668. The program changes are due to agency discretion 

upon completion of Negotiated Rulemaking sessions.

16. For collections of information whose results will be published, outline plans for tabulation 

and publication. Address any complex analytical techniques that will be used. Provide the time 

schedule for the entire project, including beginning and ending dates of the collection of 

information, completion of report, publication dates, and other actions.

The results of this collection of information will not be published.

17. If seeking approval to not display the expiration date for OMB approval of the information 

collection, explain the reasons that display would be inappropriate.

The Department is not seeking this approval.

18. Explain each exception to the certification statement identified in the Certification of 

Paperwork Reduction Act.

The Department is not requesting any exceptions to the “Certification for Paperwork 

Reduction Act Submissions” of OMB Form 83-1.