7852 Federal Register / Vol. 87, No. 28 / Thursday, February 10, 2022 / Notices 

[FR Doc. 2022–02864 Filed 2–9–22; 8:45 am] 

BILLING CODE 9110–12–P 

DEPARTMENT OF HOMELAND 

SECURITY 

[Docket No. FEMA–2022–0009] 

Privacy Act of 1974; System of 

Records 

AGENCY: Federal Emergency 

Management Agency, U.S. Department 

of Homeland Security. 

ACTION: Notice of a modified system of 

records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the U.S. 

Department of Homeland Security 

(DHS) proposes to modify an existing 

system of records titled, ‘‘DHS/Federal 

Emergency Management Agency 

(FEMA)-008 Disaster Recovery 

Assistance Files.’’ This system of 

records describes DHS/FEMA’s 

collection and maintenance of records 

on applicants for its Disaster Assistance 

programs that provide financial and 

other tangible assistance to survivors of 

presidentially declared disasters or 

emergencies. DHS/FEMA is modifying 

this system of records notice (SORN) to 

include: (1) Updating the system 

location; (2) clarifying the purpose of 

the SORN; (3) updating the categories of 

records; (4) updating the routine uses; 

(5) changing the retention and disposal 

schedule of records; and (6) updating 

record source categories. Additionally, 

this notice includes non-substantive 

changes to simplify the formatting and 

text of the previously published notice. 

This updated system will be included in 

DHS’s inventory of record systems. 

DATES: Submit comments on or before 

March 14, 2022. This modified system 

will be effective upon publication. New 

and modified routine uses will become 

effective March 14, 2022. 

ADDRESSES: You may submit comments, 

identified by docket number FEMA– 

2022–0009 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

https://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Lynn Parker Dupree, Chief 

Privacy Officer, Privacy Office, U.S. 

Department of Homeland Security, 

Washington, DC 20528–0655. 

Instructions: All submissions received 

must include the agency name and 

docket number FEMA–2022–0009. All 

comments received will be posted 

without change to https://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, go to https://

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact: 

Tammi Hines, (202) 212–5100, FEMAPrivacy@fema.dhs.gov, Senior Director 

for Information Management, Federal 

Emergency Management Agency, U.S. 

Department of Homeland Security, 

Washington, DC 20528. For privacy 

questions, please contact: Lynn Parker 

Dupree, (202) 343–1717, Privacy@

hq.dhs.gov, Chief Privacy Officer, 

Privacy Office, U.S. Department of 

Homeland Security, Washington, DC 

20528–0655. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act, 

this modified system of records notice is 

being published because the Federal 

Emergency Management Agency 

(FEMA) collects, maintains, uses, 

retrieves, and disseminates personally 

identifiable information of individuals 

who apply for FEMA disaster assistance 

when a Presidential disaster declaration 

or emergency has occurred or may be 

imminent. FEMA’s applicant records 

included in this system may contain 

income information, insurance 

information, housing inspection reports, 

and correspondence notations about 

various types of assistance, including 

information about appeals, recovery of 

disaster assistance funds, and other 

related information. 

The purpose of this system of records 

is to: Facilitate registration for FEMA’s 

disaster assistance programs; 

correspond with applicants; verify 

Individuals and Households Program 

(IHP) Assistance applicant information; 

determine the eligibility of applicants; 

and focus, direct, and refer applicants to 

all sources of disaster assistance. 

Additional purposes include: 

Preventing a duplication of federal 

government efforts and benefits, 

identifying the misuse of disaster 

assistance, identifying disaster 

assistance provided in error, identifying 

and preventing possible fraudulent 

activity in anticipation of or after a 

presidentially declared major disaster or 

emergency, and assessing FEMA’s 

disaster assistance programs for 

equality, equity, and customer 

satisfaction. The information contained 

in this system may also be used to 

identify and implement measures to 

reduce future disaster damage. To 

accomplish these purposes, FEMA may 

maintain investigative summary reports 

in this system of records to support the 

recoupment, appeals, and oral hearing 

processes. 

FEMA is updating the SORN to reflect 

the following changes. First, the system 

location has been updated to broadly 

reflect the location of the records at the 

FEMA Headquarters in Washington, DC, 

FEMA Regional Offices, Joint Field 

Offices, National Processing Service 

Centers, and Disaster Recovery Centers. 

In addition, electronic records stored in 

the system are maintained at the FEMA 

Data Center at Bluemont, Virginia, and 

at the DHS Data Center 2 in Clarksville, 

Virginia. Second, the categories of 

records have been updated and 

consolidated in favor of a more 

comprehensive list of data elements 

collected from Individual Assistance 

applicants. The categories of records 

also include investigative summary 

reports compiled through internal 

FEMA investigations or other DHS/ 

FEMA programs, as well as records of 

assistance provided under the FEMA 

National Flood Insurance Program 

(NFIP). These reports were added to 

further support FEMA actions during 

the recoupment, appeals, and oral 

hearing processes in order to recover 

disaster assistance funds, as mandated 

by the Stafford Act, 42 U.S.C. 5155, and 

44 CFR secs. 206.116 and 206.191. The 

National Flood Insurance Program 

records were added to prevent a 

duplication of benefits between 

National Flood Insurance Program and 

the Group Flood Insurance Policy 

provided under Other Needs Assistance 

(ONA). Third, the purpose of the system 

is being updated to support FEMA 

efforts to prevent fraud, waste, and 

abuse by verifying applicant account 

and identity information and identifying 

assistance provided in error, funds 

spent inappropriately by the applicant, 

or misuse of disaster assistance. Fourth, 

FEMA is adding and modifying several 

routine uses. Routine Use E is being 

modified and Routine Use F is being 

added to conform to Office of 

Management and Budget Memorandum 

M–17–12 regarding breach notification 

and investigation. Routine Use I is 

revised to provide added clarity on how 

states and other entities involved in 

emergency response efforts request 

FEMA information. Routine Use K is 

added to permit verification of billing 

records as proof of disaster-related 

expenses incurred. Routine Use M is 

modified to incorporate information 

sharing with the Department of 

Treasury’s Bureau of Fiscal Services to 

verify applicant identity and account 

information as a fraud prevention 

measure and for the Treasury’s Do Not 

Pay Working System, established 


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pursuant to Section 5 of the Improper 

Payments Elimination and Recovery 

Improvement Act (IPERIA) of 2012, 

which determines federal eligibility for 

disbursement of payments by checking 

death records, federal debt records, and 

lists of sanctioned individuals. Routine 

Use P is revised to include disclosure of 

information to the Oral Hearing Official. 

Routine Use T is added to allow 

investigation summary reports, which 

may contain third party personally 

identifiable information, to be shared 

with the individual survivor involved in 

the recoupment, appeals, and oral 

hearing processes. Routine Use U is 

added to reflect the FEMA 

Administrator’s statutory authority 

under 6 U.S.C. 728 to disclose survivor 

data to a federal, state, local, territorial, 

or tribal law enforcement agency in 

order to identify illegal conduct or 

address public safety or security issues, 

including compliance with sex offender 

notification laws, in the event of 

circumstances requiring an evacuation, 

sheltering, or mass relocation. Routine 

Use V is added to reflect disclosure of 

information for the safety of individuals 

in FEMA temporary housing or 

sheltering during a declared public 

health emergency. Routine Use W is 

added to reflect information sharing 

with state, local, territorial, and tribal 

government and private entities to 

verify applicant identity and account 

information as a fraud prevention 

measure. Fifth, a National Archives and 

Records Administration (NARA) 

authority retention schedule is added 

for investigative summary reports. 

Finally, the record source categories are 

updated to include the sources for the 

investigation summary reports. 

Additionally, this notice includes nonsubstantive changes to simplify the 

formatting and text of the previously 

published notice. 

Consistent with DHS’s information 

sharing mission, information stored in 

the DHS/FEMA–008 Disaster Recovery 

Assistance Files System of Records may 

be shared with other DHS components 

that have a need to know the 

information to carry out their national 

security, law enforcement, immigration, 

intelligence, or other homeland security 

functions. In addition, DHS/FEMA may 

share information with appropriate 

federal, state, local, tribal, territorial, 

foreign, or international government 

agencies consistent with the routine 

uses set forth in this system of records 

notice. 

This modified system will be 

included in DHS’s inventory of record 

systems. 

II. Privacy Act 

The fair information practice 

principles found in the Privacy Act 

underpin the statutory framework 

governing the means by which federal 

government agencies collect, maintain, 

use, and disseminate individuals’ 

records. The Privacy Act applies to 

information that is maintained in a 

‘‘system of records.’’ A ‘‘system of 

records’’ is a group of any records under 

the control of an agency from which 

information is retrieved by the name of 

an individual or by some identifying 

number, symbol, or other identifying 

particular assigned to the individual. In 

the Privacy Act, individuals are defined 

as U.S. citizens and lawful permanent 

residents. Additionally, the Judicial 

Redress Act (JRA) provides covered 

persons with a statutory right to make 

requests for access and amendment to 

covered records, as defined by the 

Judicial Redress Act, along with judicial 

review for denials of such requests. In 

addition, the Judicial Redress Act 

prohibits disclosures of covered records, 

except as otherwise permitted by the 

Privacy Act. 

Below is the description of the DHS/ 

FEMA–008 Disaster Recovery 

Assistance Files System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM NAME AND NUMBER: 

Department of Homeland Security 

(DHS)/Federal Emergency Management 

Agency (FEMA)-008 Disaster Recovery 

Assistance Files System of Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Records are maintained at the FEMA 

Headquarters in Washington, DC; FEMA 

Regional Offices; Joint Field Offices; 

National Processing Service Centers; 

Disaster Recovery Centers; and the DHS/ 

FEMA data centers located in Bluemont, 

Virginia, and Clarksville, Virginia. 

SYSTEM MANAGER(S): 

Division Director, Individual 

Assistance Division, (202) 646–3642, 

femahqiafrontoffice@fema.dhs.gov, 

Federal Emergency Management 

Agency, 500 C Street SW, Washington, 

DC 20472. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Robert T. Stafford Disaster Relief and 

Emergency Assistance Act (the Stafford 

Act), Public Law 93–288, as amended 

(42 U.S.C. secs. 5121–5207); 6 U.S.C. 

secs. 728, 776, 777, and 795; the Debt 

Collection Improvement Act of 1996, 31 

U.S.C. secs. 3325(d) and 7701(c)(1); the 

Government Performance and Results 

Act, Public Law 103–62, as amended; 

Executive Order 13411; and Executive 

Order 12862. 

PURPOSE(S) OF THE SYSTEM: 

The purpose of this system is to 

register applicants seeking disaster 

assistance from FEMA both after a 

Presidential disaster declaration or 

emergency and when a declaration may 

be imminent, but not yet declared; to 

verify Individuals and Households 

Program applicant information; 

determine eligibility of applicants; to 

correspond with, focus, direct, and refer 

applicants to available sources of 

disaster assistance; and to inspect 

damaged property. Additional purposes 

include: To identify and implement 

measures to reduce future disaster 

damage; to prevent or correct a 

duplication of federal government 

efforts and benefits; to identify possible 

fraudulent activity after a presidentially 

declared disaster or emergency; to 

identify assistance provided in error, 

funds spent inappropriately by the 

applicant, or misuse of disaster 

assistance; and to assess the customer 

satisfaction of FEMA disaster assistance 

applicants. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

All individuals and their household 

members who apply for or express 

interest in applying for FEMA disaster 

assistance following a presidentially 

declared major disaster or emergency 

(Note: FEMA will accept applications 

from any individual; however, an 

individual must self-certify as a U.S. 

citizen, non-citizen national, or 

qualified non-citizen to meet the 

eligibility requirements for Individuals 

and Households Program Assistance). 

Individuals also include those who 

apply for or express interest in nonFEMA assistance programs in order to 

facilitate a duplication of benefits check 

or determination of unmet needs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

(a) Registration and Assistance 

Records 

• Disaster number; 

• FEMA Registration ID/Occupant ID; 

• Applicant/co-applicant 

information: 

Æ Full name; 

Æ Social Security number or Anumber; 

Æ Citizenship status; 

Æ Signature; 

Æ Date of birth; 


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Æ Phone numbers; 

Æ Email addresses; 

Æ Mailing addresses; 

Æ Position title and number of years; 

Æ Employer name; 

Æ Language(s) spoken; 

Æ Number of dependents claimed; 

Æ User ID; 

Æ Password; and 

Æ Personal Identification Number 

(PIN). 

• Witness name and signature; 

• Damaged dwelling: 

Æ Addresses of the damaged dwelling 

and the applicant’s current location (if 

other than the damaged dwelling); 

Æ County; 

Æ Geospatial location of dwelling; 

Æ Phone numbers; and 

Æ Information related to residence 

(accessibility, type, own/rent, damage 

sustained). 

• Disaster-related expenses; 

• Emergency needs (e.g., food, 

clothing, shelter); 

• Disability-related needs and 

accommodations (e.g., sign language 

interpreter, Assistive Listening Device, 

braille, wheelchair access, mobility, 

mental, hearing, vision, other needs and 

accommodations); 

• Occupant and household 

information (for all occupants at the 

time of disaster): 

Æ Name (first name, middle initial, 

last name); 

Æ Age; 

Æ Relationship to applicant; 

Æ Dependent? (Yes/No); 

Æ Sex; 

Æ Pre- and post-disaster income 

information of occupants 18 years of age 

or older; and 

Æ Tribal Membership Status (if 

applicable). 

• Business damage: 

Æ Self-employment is primary 

income? (Yes/No); and 

Æ Business or rental property 

affected? (Yes/No). 

• Authorization for electronic funds 

transfer of benefits: 

Æ Institution name; 

Æ Account type; and 

Æ Account number and routing 

number. 

• Comments and correspondence 

from the applicant; 

• Supporting documents that show 

proof of occupancy or ownership of a 

dwelling and/or verify identity. This 

includes but is not limited to: 

Æ Driver’s license; 

Æ State/Federal issued photo 

identification; 

Æ Mortgage payment receipts; 

Æ Real property insurance; 

Æ Tax receipts or property tax bill; 

Æ Property title; 

Æ Contract for deed; 

Æ Voter registration card; 

Æ Death certificate and will; and/or 

Æ Maintenance receipts. 

• Public records information for 

identity verification; 

• Pre-registration questionnaire 

information; 

• Disaster loan status (i.e., rejected, 

approved, declined, verified, cancelled); 

• Travel and accommodations related 

information (e.g., flight information, 

travel assistance needs, companion 

information); 

• Information related to determining 

eligibility for assistance, including date 

of the disaster, application status, 

insurance information, types and 

amount of damage to the dwelling, 

supporting documentation (e.g., death 

certificates, invoices, receipts, and 

documentation to support 

accommodations or access and 

functional need requests and repairs) 

and results of the home inspection 

(including inspector’s notes and 

determination); 

• Landowner’s or landlord’s 

information (in cases where FEMA is 

placing a manufactured housing unit on 

the individual’s land or for other 

temporary housing assistance): 

Æ Name; 

Æ Address; 

Æ Phone number; and 

Æ Signature. 

• Correspondence and 

documentation related to determining 

eligibility and appropriate housing unit 

size, type, and location for temporary 

housing assistance, including general 

correspondence; complaints; requests 

for disbursement of payments; inquiries 

from tenants and landlords; information 

related to household access and 

functional needs; general administrative 

and fiscal information; payment 

schedules and forms; termination 

notices; information shared with the 

temporary housing program staff from 

other agencies to prevent the 

duplication of benefits; leases; contracts; 

specifications for repair of disaster 

damaged residences; reasons for 

revocation or denial of aid; sales 

information related to occupant 

purchase of housing units; and the 

status or disposition of housing 

applications; 

• Recoupment, appeals and/or 

arbitration (oral hearings) of such 

determinations; 

• Notice of Potential Debt Letter; 

• Notations and reports of decisions 

for disaster or similar financial awards 

and assistance from other FEMA 

Programs, federal and state agencies, 

insurance companies, employers, banks, 

financial, power/utility companies, 

health care providers, safety/rescue 

services, and public or private entities 

as they relate to determinations of 

applicants’ eligibility for Individuals 

and Households Program disaster 

assistance; and 

• Unsolicited information concerning 

an individual’s suspected or actual 

exposure to illness during a public 

health emergency, including, but not 

limited to quarantine or isolation orders. 

(b) Inspection Reports: 

• Inspection reports contain 

applicants’ personally identifiable 

information (as outlined above) and 

results of assessments of damaged real 

property; personal property; and goods, 

which may include: descriptions and 

photographic images of an applicant’s 

home and personal items; video and/or 

audio of the inspection conducted on 

the home; and notations of cleaning, 

sanitizing, and debris removal by 

contractors and partnering agencies. 

Inspection reports may also include 

Inspector ID. 

(d) Assistance from Other Sources: 

• Other files independently kept by 

the state, territory, tribe, local 

government, voluntary agency, or other 

source of assistance that contain records 

of persons who request disaster aid, 

including for the ‘‘Other Needs’’ 

assistance provision of the Individuals 

and Households Program administrative 

files and reports required by FEMA. The 

states, territories, tribes, local 

governments, voluntary agencies, and 

other sources of assistance keep the 

same type of information about 

individuals as described above under 

registration, inspection, and temporary 

housing assistance records. 

• Records of assistance from the 

FEMA National Flood Insurance 

Program to avoid duplication of benefits 

(name, address, disaster assistance 

coverage required code, policy number, 

policy number, policy effective date, 

policy coverage building, policy 

coverage contents, new policy date, and 

expiration date). 

(f) Customer service survey responses 

• Demographic information (race, 

ethnicity, religion, gender, sex, 

nationality, age, disability, English 

proficiency, economic status, income 

level, marital status); and 

• Responses to customer service and 

customer satisfaction survey questions. 

(g) Investigation results that may 

contain the name and address of the 

applicants to support recoupment, 

appeals, oral hearings, or other legal 

proceedings in order to recover disaster 

assistance. 


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RECORD SOURCE CATEGORIES: 

FEMA receives information from 

individuals who apply for disaster 

assistance through three different 

media: (1) Electronically via the internet 

at https://www.disasterassistance.gov 

(FEMA Form 009–0–1 and FEMA Form 

009–0–2); (2) by calling FEMA’s toll-free 

number 1–800–621–3362 (FEMA Form 

009–0–1t and FEMA Form 009–0–2t); 

and (3) through submission of a paper 

copy of pre-registration intake, FEMA 

Form 009–0–1 and its Spanish-language 

equivalent, FEMA Form 009–0–2. In 

addition, information in this system of 

records derives from Temporary 

Housing Assistance Eligibility 

Determinations (FEMA Forms 009–0–5 

and 009–0–6), Application for 

Continued Temporary Housing 

Assistance (FEMA Form 010–0–12), and 

Housing Inspections (FEMA Forms 009– 

0–143, 009–0–144, and 009–0–145). 

Information may also come from FEMA 

inspectors; financial institutions; 

insurance companies; other federal, 

state, territorial, local, tribal, and 

voluntary agencies; and commercial 

databases (for verification purposes). 

The final investigative summary report 

is stored in this system of records in the 

event that an applicant’s file is 

investigated for fraud. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS/FEMA as a 

routine use pursuant to 5 U.S.C. 

552a(b)(3) as follows: 

A. To the Department of Justice (DOJ), 

including the U.S. Attorneys Offices, or 

other federal agencies conducting 

litigation or proceedings before any 

court, adjudicative, or administrative 

body, when it is relevant or necessary to 

the litigation and one of the following 

is a party to the litigation or has an 

interest in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity, 

only when DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office from the 

record of an individual in response to 

an inquiry from that congressional office 

made at the request of the individual to 

whom the record pertains. 

C. To the National Archives and 

Records Administration or General 

Services Administration pursuant to 

records management inspections being 

conducted under the authority of 44 

U.S.C. secs. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when (1) DHS suspects or 

has confirmed that there has been a 

breach of the system of records; (2) DHS 

has determined that as a result of the 

suspected or confirmed breach there is 

a risk of harm to individuals, DHS 

(including its information systems, 

programs, and operations), the federal 

government, or national security; and 

(3) the disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’s efforts to 

respond to the suspected or confirmed 

breach or to prevent, minimize, or 

remedy such harm. 

F. To another federal agency or 

federal entity when DHS determines 

that information from this system of 

records is reasonably necessary to assist 

the recipient agency or entity in (1) 

responding to a suspected or confirmed 

breach or (2) preventing, minimizing, or 

remedying the risk of harm to 

individuals, the recipient agency or 

entity (including its information 

systems, programs, and operations), the 

federal government, or national security, 

resulting from a suspected or confirmed 

breach. 

G. To an appropriate federal, state, 

tribal, local, international, or foreign law 

enforcement agency or other appropriate 

authority charged with investigating or 

prosecuting a violation or enforcing or 

implementing a law, rule, regulation, or 

order, when a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

potential violation of law, which 

includes criminal, civil, or regulatory 

violations and such disclosure is proper 

and consistent with the official duties of 

the person making the disclosure. 

H. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS/ 

FEMA, when necessary to accomplish 

an agency function related to this 

system of records. Individuals provided 

information under this routine use are 

subject to the same requirements and 

limitations on disclosure as are 

applicable to DHS/FEMA officers and 

employees. 

I. To certain government, private 

sector, voluntary entities, hospitals, and 

utility companies when disclosure of 

applicant information is necessary to 

prevent a duplication of efforts or a 

duplication of benefits in determining 

eligibility for disaster assistance, and/or 

to address unmet needs of eligible, 

ineligible, or partially-eligible FEMA 

applicants. The above-mentioned 

entities must have a disaster assistance 

program to address the unmet disasterrelated needs of disaster survivors or be 

actively involved in the recovery efforts 

of the disaster, or a related assistance 

program involving FEMA applicants. 

The receiving entity is not permitted to 

alter or to further disclose the 

information to other disaster 

organizations or third parties, without 

express, prior written approval from 

FEMA, or as required by law. 

FEMA may make Routine Use I 

disclosures under the following 

circumstances: 

1. To federal entities with programs 

that make available disaster assistance 

to individuals and households, 

administer a disaster-related program, 

and/or give preference of priority to 

disaster applicants, including those that 

evacuate from a declared state to 

another state and to prevent a 

duplication of efforts or benefits. FEMAauthorized agreements address the 

federal entity sharing of information 

from FEMA with its contractors/ 

grantees, and/or agents that are 

administering a disaster related program 

on behalf of the federal entity (e.g., other 

state, tribal, and local agencies working 

under the guise of the requesting federal 

entity). FEMA may also share with other 

federal entities for the purpose of 

contacting FEMA Individuals and 

Households Program applicants to seek 

their voluntary participation in surveys 

or studies concerning effects of 

disasters, program effectiveness, and to 

identify possible ways to improve 

community preparedness and resiliency 

for future disasters. 

2. To state, tribal, and territorial 

agency (STT) programs that make 

available any disaster assistance to 

individuals and households and/or give 

preference of priority to disaster 

applicants, including those that 

evacuate from a declared state to 

another state, and/or to prevent a 

duplication of efforts or benefits. State, 

tribal, and territorial agencies may 

request and receive information using 

the protocols established in an 

appropriate FEMA-authorized 

agreement. FEMA-authorized 

agreements address the state, tribal, and 


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territorial agency sharing of information 

from FEMA with its contractors/ 

grantees, and/or agents that are 

administering a disaster related program 

on behalf of the Agency (e.g., other state, 

tribal, and territorial agencies working 

under the guise of the requesting state 

agency). FEMA may also share with 

state, tribal, and territorial entities for 

the purpose of contacting FEMA 

Individuals and Households Program 

applicants to seek their voluntary 

participation in surveys or studies 

concerning effects of disasters, program 

effectiveness, and to identify possible 

ways to improve community 

preparedness and resiliency for future 

disasters. 

3. To local government entities, 

including towns, counties/parishes, 

cities, townships, and locally governed 

subdivisions (Localities) with disaster 

assistance programs to address the 

unmet disaster-related needs of disaster 

survivors for a declared county charged 

through legislation or chartered with 

administering disaster relief/assistance 

programs. The Locality must be actively 

involved in the recovery efforts of the 

disaster. Localities may request data by 

submitting a written request to FEMA. 

The written request from the entity shall 

explain the type of tangible assistance 

being offered, the type of verification 

required, and, if applicable, the 

individuals for whom verification is 

required before the assistance can be 

provided. FEMA may also share with 

Localities for the purpose of contacting 

FEMA Individuals and Households 

Program applicants to seek their 

voluntary participation in surveys or 

studies concerning effects of disasters, 

program effectiveness, and community 

preparedness and resiliency for future 

disasters. Localities may share 

information they receive from FEMA 

with their contractors/grantees, and/or 

agents that are administering a disaster 

related program on behalf of the 

Locality according to a FEMAauthorized agreement. 

4. Voluntary Organizations Active in 

Disaster (VOAD) (as defined in 44 CFR 

206.2(a)(27)), and FEMA- and/or Staterecognized Long Term Recovery 

Committees (LTRC) and their members 

with disaster assistance programs to 

address the unmet disaster-related 

needs of disaster survivors for a 

declared county charged through 

legislation or chartered with 

administering disaster relief/assistance 

programs. The voluntary organization 

must either have a national membership 

in good standing with the National 

Voluntary Organizations Active in 

Disaster association, be a Long Term 

Recovery Committee, or member of such 

committee for that disaster. The entity 

shall make a written request to either 

FEMA or a State agency for FEMA 

disaster applicant information. The 

written request from the entity shall 

explain the type of tangible assistance 

being offered, the type of verification 

required, and, if applicable, the 

individuals for whom verification is 

required before the assistance can be 

provided. The Voluntary Organization 

Active in Disaster must also have a 

disaster assistance program to address 

the unmet disaster-related needs of 

disaster survivors and be actively 

involved in the recovery efforts of the 

disaster. Voluntary Organizations Active 

in Disaster and Long Term Recovery 

Committees may share information they 

receive from FEMA with their 

contractors/grantees, and/or agents that 

are administering a disaster related 

program on their behalf according to a 

FEMA-authorized agreement. 

5. To utility companies and hospitals 

(UC/H) that have a disaster assistance 

program to address the unmet disasterrelated needs of disaster survivors and 

are actively involved in the recovery 

efforts of the disaster. FEMA may 

disclose lists of applicant names, 

contact information, their FEMA 

verified loss amount, amounts received, 

award category, and Small Business 

Administration loan status for the 

purpose of providing additional disaster 

assistance and/or addressing unmet 

needs. FEMA may disclose the 

aforementioned data elements according 

to different sub-categories of disaster 

applicants (e.g., those that received 

maximum amounts, those that have 

flood insurance coverage, those with 

emergency needs, or those over a certain 

age). FEMA shall release this 

information only during the disaster 

period of assistance as defined in 44 

CFR 206.110(e), plus 90 days to address 

any appeals (44 CFR 206.115(f)). 

6. FEMA may immediately disclose, 

on a case-by-case basis, to an entity 

qualified under Routine Use (I)(4) or 

(I)(5) or to other organizations that loan 

or donate new or used durable medical 

equipment and assistive technology, 

information about applicants in need of 

such equipment or technology. The 

applicant in question must have an 

immediate need for durable medical 

equipment or assistive technology as a 

result of a declared disaster, and the 

qualifying entity is able to provide the 

requested assistance in question. An 

immediate need is a need that is of such 

urgency or severity that one could 

reasonably expect the absence of the 

durable medical equipment or assistive 

technology to place the health of the 

applicant in serious jeopardy, to 

compromise the safety of the applicant, 

or to prevent the applicant from 

relocating from a shelter facility to the 

next stage of recovery. Specifically, 

FEMA may release the applicant’s name 

and limited contact information 

(telephone number, email address, and 

if being delivered to a location other 

than a shelter, the applicant’s temporary 

or current residence). 

J. To federal, state, tribal, territorial, or 

local government agencies; voluntary 

organizations; insurance companies; 

employers; any public or private 

entities; banks and financial institutions 

when an applicant’s eligibility, in whole 

or in part, for FEMA’s Individuals and 

Households Program depends upon 

financial benefits already received or 

available from that source for similar 

purposes as necessary to determine 

benefits; and to prevent duplication of 

disaster assistance benefits (as described 

in 42 U.S.C. 5155). FEMA initiates the 

transaction by only disclosing the name, 

address, and date of birth of an 

applicant in order to properly identify 

the same and obtain desired relevant 

information from entities listed above. 

K. To contractors, medical providers, 

dental providers, landlords, mechanics, 

child care providers, or other private 

entities, when cited by applicants as 

proof of an expense, to verify the 

accuracy of an expense for FEMA’s 

Individuals and Households Program. 

FEMA may disclose the applicant’s 

name and limited contact information 

(telephone number, current address, 

and/or damaged dwelling address) and 

a record identifier (e.g., account, invoice 

or estimate numbers) to the third-party 

service provider. 

L. To federal, state, tribal, territorial, 

or local government agencies charged 

with the implementation of hazard 

mitigation measures and the 

enforcement of hazard-specific 

provisions of building codes, standards, 

and ordinances. FEMA will only 

disclose information for the following 

purposes: 

1. For hazard mitigation planning 

purposes, to assist federal, state, 

territorial, tribal, or local government 

agencies in identifying high-risk areas 

and preparing mitigation plans that 

target those areas for hazard mitigation 

projects implemented under Federal, 

State, tribal, territorial, or local hazard 

mitigation programs. 

2. For enforcement purposes, to 

enable federal, state, tribal, territorial, or 

local government agencies ensure that 

owners repair or rebuild structures in 

conformity with applicable hazardspecific building codes, standards, and 

ordinances. 


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M. To the Department of the Treasury, 

to verify identity and account 

information of an applicant as well as to 

determine eligibility for final payment 

from federal programs (e.g., Do Not Pay 

program). An applicant’s Social Security 

number will be released in connection 

with a request that the Department of 

the Treasury provide a disaster 

assistance payment to an applicant 

under the Individuals and Households 

Program. 

N. To a state, local, territorial, or tribal 

government agency in connection with 

billing that state, local, territorial, or 

tribal government for the applicable 

non-federal cost share under the 

Individuals and Households Program. 

Information shared shall only include 

applicants’ names, contact information, 

and amounts of assistance received. 

O. To state, tribal, territorial, or local 

government emergency managers, when 

an applicant is occupying a FEMA 

temporary housing unit, for the 

purposes of preparing, administering, 

coordinating, and/or monitoring 

emergency response, public safety, and 

evacuation plans. FEMA shall only 

release the applicants’ phone numbers, 

address, and number of household 

occupants of the housing unit. 

P. To the Department of the Treasury, 

Department of Justice, the U.S. 

Attorney’s Office, an Oral Hearing 

Official, or other third party for further 

collection action on any delinquent debt 

when circumstances warrant. 

Q. To federal, state, territorial, tribal, 

or local law enforcement authorities, or 

agencies, or other entities authorized to 

investigate and/or coordinate locating 

missing children and/or reuniting 

families. 

R. To state, tribal, territorial, or local 

government election agencies/ 

authorities that oversee the voting 

process within their respective 

municipalities, for the purpose of 

ensuring voting rights of individuals 

who have applied for FEMA assistance, 

limited to their own respective citizens 

who are displaced from their voting 

jurisdiction by a presidentially declared 

major disaster or emergency out of their 

voting jurisdiction. 

S. To other federal, state, or local 

government agencies under approved 

computer-matching programs for the 

purposes articulated in subsection 

(a)(8)(A) of the Privacy Act. 

T. To the individual applicants, of 

whom the record contains third party 

personally identifiable information, to 

defend themselves during appeals and 

Oral Hearings on the recoupment of 

disaster assistance funds. 

U. To any law enforcement agency of 

the federal government or a state, local, 

territorial, or tribal government in order 

to identify illegal conduct or address 

public safety or security issues, 

including compliance with sex offender 

notification laws, in the event of 

circumstances requiring an evacuation, 

sheltering, or mass relocation. 

V. To entities providing temporary 

housing or sheltering to disaster 

survivors during a declared public 

health emergency to provide indication 

that a survivor with an infectious 

disease is inhabiting or has inhabited a 

specific location, when necessary for the 

safety of individuals located in the 

facility and to comply with additional 

necessary infectious disease protocols. 

W. To state, local, territorial, and 

tribal government and private entities to 

verify applicant identity and account 

information as a fraud prevention 

measure. 

X. To the news media and the public, 

with the approval of the Chief Privacy 

Officer in consultation with counsel, 

when there exists a legitimate public 

interest in the disclosure of the 

information, when disclosure is 

necessary to preserve confidence in the 

integrity of DHS, or when disclosure is 

necessary to demonstrate the 

accountability of DHS’s officers, 

employees, or individuals covered by 

the system, except to the extent the 

Chief Privacy Officer determines that 

release of the specific information in the 

context of a particular case would 

constitute a clearly unwarranted 

invasion of personal privacy. 

POLICIES AND PRACTICES FOR STORAGE OF

RECORDS: 

DHS/FEMA stores records in this 

system electronically or on paper in 

secure facilities in a locked drawer 

behind a locked door. The records may 

be stored on magnetic disc, tape, and 

digital/electronic media. 

POLICIES AND PRACTICES FOR RETRIEVAL OF

RECORDS: 

DHS/FEMA may retrieve records by 

an individual’s name, address, Social 

Security number, or case file number. 

POLICIES AND PRACTICES FOR RETENTION AND

DISPOSAL OF RECORDS: 

Records pertaining to disaster 

assistance will be placed in inactive 

storage two years after FEMA receives 

the application and will be destroyed 

when they are six years and three 

months old, in accordance with 

National Archives and Records 

Administration Authority N1–311–86– 

1, DAP 8–1, item 4C10a. Records 

pertaining to temporary housing will be 

destroyed three years after close of the 

operation in accordance with National 

Archives and Records Administration 

Authority N1–311–86–1, DAP 8–2, item 

4C10b. Closeout of a disaster operation 

occurs when the disaster contract is 

terminated. Records pertaining to the 

Individuals and Households Program 

program will retire to the Federal 

Records Center (FRC) one year after 

closeout and be destroyed three years 

after closeout in accordance with 

National Archives and Records 

Administration Authority N1–311–86– 

1, item 4C6c. Records pertaining to 

individual assistance customer 

satisfaction assessments are stored in 

accordance with National Archives and 

Records Administration Authority N1– 

311–00–01. Records pertaining to 

investigations are retired to inactive 

storage when two years old, and 

destroyed when six years, three months 

old in accordance with National 

Archives and Records Administration 

Authority N1–311–86–001, item 4C10a. 

Customer service assessment forms that 

have been filled out and returned by 

disaster assistance applicants are 

temporary records that are destroyed 

upon transmission of the final report, 

per National Archives and Records 

Administration Authority N1–311–00– 

01, DAP–14–1. The statistical and 

analytical reports resulting from these 

assessments are temporary records that 

are retired three years after the final 

report cutoff and destroyed 20 years 

after the report cutoff, per National 

Archives and Records Administration 

Authority N1–311–00–01, DAP–14–2. 

The assessment results database are 

temporary records that are destroyed 

when no longer needed for analysis 

purposes, per National Archives and 

Records Administration Authority N1– 

311–00–01, DAP–14–3. Per current 

National Archives and Records 

Administration guidance, records 

pertaining to COVID–19 will be 

maintained permanently until further 

guidance regarding the retention of 

COVID–19 records is provided. 

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL

SAFEGUARDS: 

DHS/FEMA safeguards the records in 

this system in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies. FEMA has 

imposed strict controls to minimize the 

risk of compromising the information 

that is being stored. Access to the 

computer system containing the records 

in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have the 

appropriate clearances or permissions. 


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7858 Federal Register / Vol. 87, No. 28 / Thursday, February 10, 2022 / Notices 

RECORD ACCESS PROCEDURES: 

Individuals applying for Individuals 

and Households Program assistance may 

access their information online via the 

Disaster Assistance Center using the 

user ID, password, system generated 

PIN, and authentication that was 

established during the application 

process. Applicants may also call a 

FEMA National Processing Service 

Center (NPSC) representative to access 

their information by providing their 

registration ID, full name, damaged 

dwelling address, current mailing 

address (if different), current phone 

number, and the last four digits of their 

Social Security number. 

In addition, individuals seeking 

access to and notification of any record 

contained in this system of records, or 

seeking to contest its content, may 

submit a request in writing to the Chief 

Privacy Officer and the FEMA Freedom 

of Information Act (FOIA) Officer, 

whose contact information can be found 

at https://www.dhs.gov/foia under 

‘‘Contact Information.’’ If an individual 

believes more than one component 

maintains Privacy Act records 

concerning him or her, the individual 

may submit the request to the Chief 

Privacy Officer and Chief Freedom of 

Information Act Officer, Department of 

Homeland Security, Washington, DC 

20528–0655. Even if neither the Privacy 

Act nor the Judicial Redress Act provide 

a right of access, certain records may be 

available under the Freedom of 

Information Act. 

When an individual is seeking records 

about himself or herself from this 

system of records or any other FEMA 

system of records, the individual’s 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. The individual must first verify his or 

her identity, meaning that the 

individual must provide his or her full 

name, current address, and date and 

place of birth. The individual must sign 

the request, and the individual’s 

signature must either be notarized or 

submitted under 28 U.S.C. 1746, a law 

that permits statements to be made 

under penalty of perjury as a substitute 

for notarization. In addition, the 

individual should: 

• Explain why he or she believes the 

Department would have the information 

being requested; 

• Identify which component(s) of the 

Department he or she believes may have 

the information; 

• Specify when he or she believes the 

records would have been created; and 

• Provide any other information that 

will help the DHS staff determine which 

DHS component agency may have 

responsive records; 

If the request is seeking records 

pertaining to another living individual, 

the request must include an 

authorization from the individual whose 

record is being requested, authorizing 

the release to the requester. 

Without the above information, the 

Component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

CONTESTING RECORD PROCEDURES: 

For records covered by the Privacy 

Act or covered Judicial Redress Act 

records, individuals may make a request 

for amendment or correction of a record 

of the Department about the individual 

by writing directly to the Department 

component that maintains the record, 

unless the record is not subject to 

amendment or correction. The request 

should identify each particular record in 

question, state the amendment or 

correction desired, and state why the 

individual believes that the record is not 

accurate, relevant, timely, or complete. 

The individual may submit any 

documentation that would be helpful. If 

the individual believes that the same 

record is in more than one system of 

records, the request should state that 

and be addressed to each component 

that maintains a system of records 

containing the record. 

NOTIFICATION PROCEDURES: 

See ‘‘Record Access Procedures.’’ 

EXEMPTIONS PROMULGATED FOR THE SYSTEM: 

None. 

HISTORY: 

78 FR 25282 (April 30, 2013); 74 FR 

48763 (September 24, 2009); 71 FR 

38408 (July 6, 2006); 69 FR 65615 

(November 15, 2004); 66 FR 51436 

(October 9, 2001); 64 FR 40596 (July 27, 

1999); 61 FR 49777 (September 23, 

1996). 

* * * * * 

Lynn P. Dupree, 

Chief Privacy Officer, U.S. Department of 

Homeland Security. 

[FR Doc. 2022–02950 Filed 2–9–22; 8:45 am] 

BILLING CODE 9110–17–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Transportation Security Administration 

Intent To Request a Revision From 

OMB of One Current Public Collection 

of Information: Law Enforcement 

Officers (LEOs) Flying Armed 

AGENCY: Transportation Security 

Administration, DHS. 

ACTION: 60-Day notice. 

SUMMARY: The Transportation Security 

Administration (TSA) invites public 

comment on one currently-approved 

Information Collection Request (ICR), 

Office of Management and Budget 

(OMB) control number 1652–0072, that 

we will submit to OMB for a revision in 

compliance with the Paperwork 

Reduction Act (PRA). The ICR describes 

the nature of the information collection 

and its expected burden. The collection 

involves gathering information from 

state, local, and tribal armed law 

enforcement officers (LEOs) who require 

specialized screening at the checkpoint. 

DATES: Send your comments by April 

11, 2022. 

ADDRESSES: Comments may be emailed 

to TSAPRA@tsa.dhs.gov or delivered to 

the TSA PRA Officer, Information 

Technology (IT), TSA–11, 

Transportation Security Administration, 

6595 Springfield Center Drive, 

Arlington, VA 20598–6011. 

FOR FURTHER INFORMATION CONTACT: 

Christina A. Walsh at the above address, 

or by telephone (571) 227–2062. 

SUPPLEMENTARY INFORMATION: 

Comments Invited 

In accordance with the Paperwork 

Reduction Act of 1995 (44 U.S.C. 3501 

et seq.), an agency may not conduct or 

sponsor, and a person is not required to 

respond to, a collection of information 

unless it displays a valid OMB control 

number. The ICR documentation will be 

available at http://www.reginfo.gov 

upon its submission to OMB. Therefore, 

in preparation for OMB review and 

approval of the following information 

collection, TSA is soliciting comments 

to— 

(1) Evaluate whether the proposed 

information requirement is necessary for 

the proper performance of the functions 

of the agency, including whether the 

information will have practical utility; 

(2) Evaluate the accuracy of the 

agency’s estimate of the burden; 

(3) Enhance the quality, utility, and 

clarity of the information to be 

collected; and 

(4) Minimize the burden of the 

collection of information on those who 


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